HomeMy WebLinkAbout02.13.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 13, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Revelle
(II) Mayor Public Announcements and Proclamations
Black History Month Proclamation
(III) City Manager Public Announcements
Refugee Task Force Presentation
2016 Crime Statistics
Emerson/Ridge/Green Bay Project Award Presentation from American Public
Works Association
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda February 13, 2017 Page 2 of 10
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Revelle
Human Services - Alderman Tendam
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – January 9, 2017 through January 22, 2017 $ 3,209,369.02
(A2) City of Evanston Bills – February 14, 2017
FY: 2016 $ 882,542.64
FY: 2017 $ 1,661,100.09
For Action
(A3.1) Recent Northwestern University Property Acquisition – 1840 Oak Avenue
It is recommended that the City Council receive this report regarding
Northwestern University’s recent property acquisition of 1840 Oak Avenue within
the boundaries of the Research Park zoning district and refer the item back to
Administration & Public Works for further discussion at its March 13, 2017
meeting.
For Action
(A3.2) Water Supply Agreement Updates - Skokie and Lincolnwood
Staff recommends that the City Council receive and file this update.
For Action: Accept and Place in File
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City Council Agenda February 13, 2017 Page 3 of 10
(A3.3) One-year Contract Extension with Mid-American Water of Wauconda for the
2016 Water Distribution System Materials Contract
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension of the 2016 Distribution System Materials contract (Bid
16-15) with Mid-American Water of Wauconda (1125 N. Old Rand Road,
Wauconda, IL) in the amount of $50,000. Purchase of materials under this
contract will be funded from the Water Fund, Account 510.40.4540.65055. The
FY 2017 budget has an allocation of $155,000 in this account for the purchase of
all distribution materials.
For Action
(A3.4) Renewal of the Annual Harris Maintenance and Support Sole Source
Agreement
Staff recommends that the City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement with
Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for
Harris NorthStar Utility Billing software, in the amount of $40,480.31. This
agreement will be for the term of March 1, 2017 through February 28, 2018.
Funding for this purchase will be from Account 510.40.4225.62340, which has an
FY 2017 budget allocation of $45,000.00.
For Action
(A3.5) Approval of Estimated Annual User Charge for 2017 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User Charge
for 2017 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount $215,770.96. Four quarterly payments of $53,942.74 will
be made beginning in February 2017 and ending November 2017. Funding for
this work will be from the Water Fund, Account 510.40.4220.62420. This account
has a budget of $300,000.00 specifically allocated for MWRDGC sludge disposal
fees.
For Action
(A3.6) Contract with Garland/DBS, Inc. for Fog House Roof and Masonry
Improvements
Staff recommends that City Council authorize the City Manager to execute a
contract for Fog Houses Roof and Masonry Improvements with Garland/DBS,
Inc. (3800 East 91st St, Cleveland, OH) in the amount of $354,947. Funding for
this work will be from the Capital Improvement Fund, which has a budget of
$400,000 for this project as follows: $250,000 from 2016 GO Bonds (Account
415.40.4116.65515), with a Budget of $250,000; and $104,947 from 2017 GO
Bonds (Account 415.40.4117.65515) with a budget of $150,000.
For Action
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City Council Agenda February 13, 2017 Page 4 of 10
(A3.7) Agreement with Stanley Consultants for South Standpipe Pump Station
Motor Control Center and Building Improvements
Staff recommends that City Council authorize the City Manager to execute an
agreement for Engineering Services for South Standpipe Pump Station Motor
Control Center (MCC) and Building Improvements (RFP 16-74) with Stanley
Consultants (8501 W. Higgins Road, Suite 730, Chicago, IL 60631) in the not-to-
exceed amount of $123,212.00. Funding will be from the Water Fund, Account
513.71.7330.62145-717006, which has a FY 2017 budget allocation of $375,000
for engineering and construction.
For Action
(A3.8) Renewal of the Annual Maintenance Plan Agreement with Cushman &
Wakefield for Sherman Plaza
Staff recommends that City Council authorize the City Manager to execute an
agreement to continue maintenance services for Sherman Plaza with Cushman
& Wakefield (agent for Highland Property Management, LLC), 9500 W. Bryn
Mawr Avenue, 8th Floor, Rosemont, IL 60018 at a not-to-exceed cost of
$115,000. Actual costs are estimated to be less than $90,000. This agreement
was originally approved in 2006. The agreement covers the period of January 1,
2017 through December 31, 2017. Funding will be from the Parking Fund
(Account 505.19.7036.62660) with a FY 2017 Budget of $95,000.
For Action
(A3.9) Repurposing of Retired Ambulance (Fleet #317) to a Dedicated Evanston
Fire Department Underwater Rescue Response Vehicle
Staff recommends that the City Council approve the repurposing of Fleet Vehicle
#317 (Ambulance 24) to a dedicated Evanston Fire Department (EFD)
underwater rescue response vehicle. Repurposing Ambulance #317, which
would be scheduled for auction in 2017, will give the EFD Underwater Rescue
Team necessary space to properly store and deploy their equipment in a very
cost efficient manner, as compared to the purchase of new dive vehicle which
would cost in excess of $100,000. As this repurposed ambulance is a
supplemental vehicle designed for a specific function, the vehicle is not a part of
the fleet inventory for replacement purposes. The funding will be from the EFD
Foreign Fire Tax. The Tax Board approved the expenditure on December 13,
2016. An itemized list of costs can be found on the attached transmittal
memorandum.
For Action
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City Council Agenda February 13, 2017 Page 5 of 10
(A3.10)Agreement with Smithereen Pest Management Services for City Wide
Rodent Control
Staff honors the request of the City Council to meet with the Smithereen
Representative to further discuss scope of work and expectations in executing
the contractual relationship with the City of Evanston. Staff recommends City
Council authorize the City Manager to sign an agreement with Smithereen Pest
Management Services (7400 N. Melvina, Niles, IL 60714) for the provision of
rodent control services for residential properties and public places in the City of
Evanston. The amount indicated for these services is $30,000 for a period of
February 1, 2017 to February 1, 2018. Staff also recommends a 2 year extension
at the expiration of the agreement and an additional one year option to renew.
Funding is provided by Account 100.24.2435.62605, Licensed Pest Control
Services, with a budget of $22,800 for FY2017.
For Action
(A3.11)Change Order No. 2 with Automated Parking Technologies, LLC for
Sherman Garage Parking Access
Staff recommends City Council receive an updated report and continue
consideration of authorizing the City Manager to execute Change Order No. 2 to
the Parking Access and Revenue Control System (PARCS) contract with
Automated Parking Technologies, L.L.C. (APT) (500 W. 18th Street, Suite 301,
Chicago, IL) to provide Sherman Plaza residents with transponders for access to
the Sherman Plaza Parking Garage. This change order includes installation of
garage access readers, equipment and transponders in the amount of
$140,292.47. Upon hearing of issues Sherman Plaza residents were having with
PARCS, City staff directed APT to perform updates. As these updates are
currently in progress, staff would like additional time to monitor the current
system and analyze if this change order is needed. Funding for the project will be
provided by the FY2017 Parking Fund Capital Improvement (Account
505.19.7005.65515) with a budget $3,020,000.
For Action
(A4) Resolution 11-R-17, Authorizing the City Manager to Enter into a One Year
Parking Lease Agreement for Fifty Parking Spaces at the 525 Church Street
Parking Garage with Northwestern University
Staff recommends that the City Council adopt Resolution 11-R-17 authorizing the
City Manager to enter into a one-year parking lease for 50 vehicles with
Northwestern University, 633 Clark, Evanston, IL 60208 effective March 1, 2017
– February 28, 2018.
For Action
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City Council Agenda February 13, 2017 Page 6 of 10
(A5) Resolution 12-R-17, Authorizing the City Manager to Enter into a One Year
Parking Lease Agreement for One Hundred and Fifty Parking Spaces at the
1800 Maple Avenue Parking Garage with Northwestern University
Staff recommends that the City Council adopt Resolution 12-R-17 authorizing the
City Manager to enter into a one-year parking lease for 150 spaces at the Maple
Avenue Garage with Northwestern University, 633 Clark, Evanston, IL 60208
effective March 1, 2017 – February 28, 2018.
For Action
(A6) Resolution 13-R-17, Advocating for the Repeal of Preemption of Local
Government Regulation of Pesticides
Alderman Revelle and City Staff recommend City Council adopt Resolution 13-R-
17, which sets forth a position that the Illinois General Assembly should repeal
the preemption of local government regulation of pesticides.
For Action
(A7) Resolution 3-R-17, Authorizing the City Manager to Sign a Local Public
Agency Agreement with IDOT for Federal Participation in the Construction
of the Main Street CTA Station at Chicago Avenue Bike Parking Project
Staff recommends City Council adopt Resolution 3-R-17 authorizing the City
Manager to sign the Local Public Agency Agreement for Federal Participation
with the Illinois Department of Transportation (IDOT) to fund the local share of
the construction costs of the bike parking project at the Main Street CTA Station
at Chicago Avenue. The project cost is estimated at $70,000 of which $56,000
(80%) will be paid for by the federal Congestion Mitigation Air Quality (CMAQ)
grant, and the remaining $14,000 (20%) will be the City’s share. Funding for this
work will be from the CIP Fund 2017 General Obligation Bonds (Account
415.40.4117.65515 – 417020) for Bike Infrastructure Improvements. Upon
completion of the project, the Regional Transportation Authority (RTA) will
reimburse the City up to $14,000 for the local share of construction.
For Action
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City Council Agenda February 13, 2017 Page 7 of 10
(A8) Resolution 10-R-17, Authorizing City Manager to Submit an Application for
Grant Funds from the Congestion Mitigation and Air Quality Control
Program for the Emerson Street Traffic Signals Modernization Project
Staff recommends City Council adopt Resolution 10-R-17 authorizing the City
Manager to apply for Congestion Mitigation and Air Quality (CMAQ) Grants for
the Emerson Street Signal Modernization Project. The estimated total
construction cost of the Emerson Street Signal Modernization Project is
$1,100,000 of which $880,000 (80%) would be funded by CMAQ Grant funds.
The remaining estimated $220,000 for construction would be funded by the City.
In addition, the City would also need to fund the engineering services during
construction, estimated to cost $110,000. Funding for the City costs would be
provided through future General Obligation Bonds. Design engineering will be
funded through funds transferred to the CIP Fund as part of Ordinance 45-O-7
from the developer of the Planned Unit Development located at 1890 Maple and
1881 Oak Avenue.
For Action
(A9) Ordinance 1-O-17, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends adoption of Ordinance 1-O-17 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution
Control Loan Program for the construction of the Large Diameter Sewer
Rehabilitation - Mulford Street Part 2. This ordinance authorizes the City to
borrow up to $600,000. The debt service will be paid from the Sewer Fund. A
copy of the long-term sewer fund analysis is attached that includes this loan and
the debt service for repayment.
For Introduction
(A10) Ordinance 6-O-17, Amending Various Sections of the City Code Reducing
the Permissible Sound Levels for Mechanical Equipment and Application
From 65 dB to 55 dB
Staff recommends City Council adopt Ordinance 6-O-17, amending the 2012
International Mechanical Code (IMC), 2012 International Fuel Gas Code (IFGC)
and 2012 International Residential Code (IRC), the adopted codes of the City, to
reduce the allowed decibel (dBA) of mechanical equipment from 65dBA to
55dBA when measured at an adjacent property line.
For Introduction
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City Council Agenda February 13, 2017 Page 8 of 10
(A11) Ordinance 5-O-17, Authorizing the City Manager to Execute an Agreement
to Sell Water to New Wholesale Water Customers, the Villages of Morton
Grove and Niles
Staff recommends that the City Council adopt Ordinance 5-O-17, authorizing the
City Manager to execute a Water Supply Agreement with the Villages of Morton
Grove and Niles. The initial term of the agreement is for 40 years with two 10
year extension provisions at the discretion of Morton Grove and Niles (MG-N).
On January 23, 2017 Morton Grove approved an ordinance authoring their
Village Manager to execute the water supply agreement. On January 24, 2017
Niles approved an ordinance authoring their Village Manager to execute the
water supply agreement.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Community Partners for Affordable Housing Proposal for the
Administration of the Inclusionary Housing Ordinance Waitlist
The Housing, Homelessness and Human Relations Commission and staff
recommend approval of a proposal from Community Partners for Affordable
Housing (CPAH) for $20,778 to administer a centralized wait list for affordable
units as part of the implementation of the Inclusionary Housing Ordinance. This
recommendation is based on CPAH’s experience implementing other municipal
inclusionary housing ordinances. Funding is from the Affordable Housing Fund
Account 250.21.5465.62490, which has a budget of $75,000, out of a total FY
2017 Fund budget of $1,658,793.
For Action
(P2) Ordinance 13-O-17, Granting a Special Use for a Micro-Distillery at 600 Main
Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
13-O-17 granting special use approval for a Micro-Distillery at 600 Main St. in the
B2 Business District and the oDM Dempster-Main Overlay District. The applicant
has complied with all zoning requirements and meets all of the standards for a
special use for this district. Alderman Wynne requests suspension of the Rules
for Introduction and Action by City Council on February 13, 2017.
For Introduction and Action
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City Council Agenda February 13, 2017 Page 9 of 10
(P3) Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant,
Insomnia Cookies, at 1725 Sherman Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4-
O-17 granting special use approval for a Type 2 Restaurant, Insomnia Cookies,
at 1725 Sherman Ave. in the D2 Downtown Retail Core and D3 Downtown Core
Development District. The Zoning Board recommends City Council should
determine appropriate hours of operation for the business. Staff has
subsequently received information about existing Type 2 Restaurants in the area
with later hours than recommended by DAPR and recommends allowing the 3am
closing time proposed by the applicant based on the company’s operations in a
large number of other municipalities. Ordinance 4-O-17 has been updated to
reflect City Council’s Introduction vote with the 3am closing time. The applicant
has complied with all zoning requirements and meets all of the standards for a
special use for this district.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Le Tour de Noir Entreprise Evanston and Business Expo Request for
Funding
Staff and the Economic Development Committee recommend approval of funding
for the Black Business Consortium of Evanston/Northshore for an amount not to
exceed $2,100.95 for costs associated with the Le Tour de Noir Entreprise
Evanston and Black Business Expo. Any costs incurred prior to City Council
approval will not be reimbursed. Staff recommends utilizing the Economic
Development Business Retention/Expansion Fund (Account
100.15.5300.62662). The FY 2017 Adopted Budget for this account is $250,000.
To date, $0 has been spent from this account.
For Action
(O2) Evanston Explorers Request for Funding
Staff and the Economic Development Committee recommend approval of funding
for the Evanston Explorers business group for an amount not to exceed
$1,120.00 cover the marketing costs associated with the Evanston Explorers
kickoff event and the group’s first year of website and mobile app services. Staff
recommends utilizing the Economic Development Business Retention/Expansion
Fund (Account 100.15.5300.62662). The FY 2017 Adopted Budget for this
account is $250,000. To date, $0 has been spent from this account.
For Action
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City Council Agenda February 13, 2017 Page 10 of 10
(O3) Great Merchant Grant Program Update
The Economic Development Committee and staff recommend approval of
proposed revisions to the Evanston Great Merchant Grant program. Staff
recommends utilizing the Economic Development Fund’s Business District
Improvement Fund (Account: 225.21.5300.65522).
For Action
(O4) Resolution 17-R-17, Authorizing the City Manager to Negotiate an
Agreement with Sweet Vendome, Inc. to Lease City-Owned Property at 633
Howard Street
Staff and Economic Development Committee recommend that City Council adopt
Resolution 17-R-17, authorizing the City Manager to negotiate an agreement with
Sweet Vendome, Inc. to lease City-owned property at 633 Howard Street. Staff
will conduct further due diligence and real estate lease negotiations with the
potential restaurant tenant to be located at 633 Howard Street.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Housing, Homelessness and Human Relations Commission - Ellen Cushing
For Action
MEETINGS SCHEDULED THROUGH FEBRUARY 2017
Upcoming Aldermanic Committee Meetings
2/15/2017 5:30 PM City-School Liaison Committee
2/15/2017 6:30 PM M/W/EBE Development Committee
2/16/2017 6:00 PM Harley Clarke Planning Committee
2/21/2017 7:00 PM Housing & Community Development Act Committee
2/22/2017 6:00 PM Transportation/Parking Committee
2/22/2017 7:00 PM Economic Development Committee
2/27/207 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, February 13, 2017
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
II.APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 23, 2017
III.ITEMS FOR CONSIDERATION
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – January 9, 2017 through January 22, 2017 $ 3,209,369.02
(A2) City of Evanston Bills – February 14, 2017
FY: 2016 $ 882,542.64
FY: 2017 $ 1,661,100.09
For Action
(A3.1) Recent Northwestern University Property Acquisition – 1840 Oak Avenue
It is recommended that the City Council receive this report regarding
Northwestern University’s recent property acquisition of 1840 Oak Avenue within
the boundaries of the Research Park zoning district and refer the item back to
Administration & Public Works for further discussion at its March 13, 2017
meeting.
For Action
(A3.2) Water Supply Agreement Updates - Skokie and Lincolnwood
Staff recommends that the City Council receive and file this update.
For Action: Accept and Place in File
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(A3.3) One-year Contract Extension with Mid-American Water of Wauconda for the
2016 Water Distribution System Materials Contract
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension of the 2016 Distribution System Materials contract (Bid
16-15) with Mid-American Water of Wauconda (1125 N. Old Rand Road,
Wauconda, IL) in the amount of $50,000. Purchase of materials under this
contract will be funded from the Water Fund, Account 510.40.4540.65055. The
FY 2017 budget has an allocation of $155,000 in this account for the purchase of
all distribution materials.
For Action
(A3.4) Renewal of the Annual Harris Maintenance and Support Sole Source
Agreement
Staff recommends that the City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement with
Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for
Harris NorthStar Utility Billing software, in the amount of $40,480.31. This
agreement will be for the term of March 1, 2017 through February 28, 2018.
Funding for this purchase will be from Account 510.40.4225.62340, which has an
FY 2017 budget allocation of $45,000.00.
For Action
(A3.5) Approval of Estimated Annual User Charge for 2017 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User Charge
for 2017 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount $215,770.96. Four quarterly payments of $53,942.74 will
be made beginning in February 2017 and ending November 2017. Funding for
this work will be from the Water Fund, Account 510.40.4220.62420. This account
has a budget of $300,000.00 specifically allocated for MWRDGC sludge disposal
fees.
For Action
(A3.6) Contract with Garland/DBS, Inc. for Fog House Roof and Masonry
Improvements
Staff recommends that City Council authorize the City Manager to execute a
contract for Fog Houses Roof and Masonry Improvements with Garland/DBS,
Inc. (3800 East 91st St, Cleveland, OH) in the amount of $354,947. Funding for
this work will be from the Capital Improvement Fund, which has a budget of
$400,000 for this project as follows: $250,000 from 2016 GO Bonds (Account
415.40.4116.65515), with a Budget of $250,000; and $104,947 from 2017 GO
Bonds (Account 415.40.4117.65515) with a budget of $150,000.
For Action
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(A3.7) Agreement with Stanley Consultants for South Standpipe Pump Station
Motor Control Center and Building Improvements
Staff recommends that City Council authorize the City Manager to execute an
agreement for Engineering Services for South Standpipe Pump Station Motor
Control Center (MCC) and Building Improvements (RFP 16-74) with Stanley
Consultants (8501 W. Higgins Road, Suite 730, Chicago, IL 60631) in the not-to-
exceed amount of $123,212.00. Funding will be from the Water Fund, Account
513.71.7330.62145-717006, which has a FY 2017 budget allocation of $375,000
for engineering and construction.
For Action
(A3.8) Renewal of the Annual Maintenance Plan Agreement with Cushman &
Wakefield for Sherman Plaza
Staff recommends that City Council authorize the City Manager to execute an
agreement to continue maintenance services for Sherman Plaza with Cushman
& Wakefield (agent for Highland Property Management, LLC), 9500 W. Bryn
Mawr Avenue, 8th Floor, Rosemont, IL 60018 at a not-to-exceed cost of
$115,000. Actual costs are estimated to be less than $90,000. This agreement
was originally approved in 2006. The agreement covers the period of January 1,
2017 through December 31, 2017. Funding will be from the Parking Fund
(Account 505.19.7036.62660) with a FY 2017 Budget of $95,000.
For Action
(A3.9) Repurposing of Retired Ambulance (Fleet #317) to a Dedicated Evanston
Fire Department Underwater Rescue Response Vehicle
Staff recommends that the City Council approve the repurposing of Fleet Vehicle
#317 (Ambulance 24) to a dedicated Evanston Fire Department (EFD)
underwater rescue response vehicle. Repurposing Ambulance #317, which
would be scheduled for auction in 2017, will give the EFD Underwater Rescue
Team necessary space to properly store and deploy their equipment in a very
cost efficient manner, as compared to the purchase of new dive vehicle which
would cost in excess of $100,000. As this repurposed ambulance is a
supplemental vehicle designed for a specific function, the vehicle is not a part of
the fleet inventory for replacement purposes. The funding will be from the EFD
Foreign Fire Tax. The Tax Board approved the expenditure on December 13,
2016. An itemized list of costs can be found on the attached transmittal
memorandum.
For Action
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(A3.10)Agreement with Smithereen Pest Management Services for City Wide
Rodent Control
Staff honors the request of the City Council to meet with the Smithereen
Representative to further discuss scope of work and expectations in executing
the contractual relationship with the City of Evanston. Staff recommends City
Council authorize the City Manager to sign an agreement with Smithereen Pest
Management Services (7400 N. Melvina, Niles, IL 60714) for the provision of
rodent control services for residential properties and public places in the City of
Evanston. The amount indicated for these services is $30,000 for a period of
February 1, 2017 to February 1, 2018. Staff also recommends a 2 year extension
at the expiration of the agreement and an additional one year option to renew.
Funding is provided by Account 100.24.2435.62605, Licensed Pest Control
Services, with a budget of $22,800 for FY2017.
For Action
(A3.11)Change Order No. 2 with Automated Parking Technologies, LLC for
Sherman Garage Parking Access
Staff recommends City Council receive an updated report and continue
consideration of authorizing the City Manager to execute Change Order No. 2 to
the Parking Access and Revenue Control System (PARCS) contract with
Automated Parking Technologies, L.L.C. (APT) (500 W. 18th Street, Suite 301,
Chicago, IL) to provide Sherman Plaza residents with transponders for access to
the Sherman Plaza Parking Garage. This change order includes installation of
garage access readers, equipment and transponders in the amount of
$140,292.47. Upon hearing of issues Sherman Plaza residents were having with
PARCS, City staff directed APT to perform updates. As these updates are
currently in progress, staff would like additional time to monitor the current
system and analyze if this change order is needed. Funding for the project will be
provided by the FY2017 Parking Fund Capital Improvement (Account
505.19.7005.65515) with a budget $3,020,000.
For Action
(A4) Resolution 11-R-17 Authorizing the City Manager to Enter into a One Year
Parking Lease Agreement for Fifty Parking Spaces at the 525 Church Street
Parking Garage with Northwestern University
Staff recommends that the City Council adopt Resolution 11-R-17 authorizing the
City Manager to enter into a one-year parking lease for 50 vehicles with
Northwestern University, 633 Clark, Evanston, IL 60208 effective March 1, 2017
– February 28, 2018.
For Action
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(A5) Resolution 12-R-17, Authorizing the City Manager to Enter into a One Year
Parking Lease Agreement for One Hundred and Fifty Parking Spaces at the
1800 Maple Avenue Parking Garage with Northwestern University
Staff recommends that the City Council adopt Resolution 12-R-17 authorizing the
City Manager to enter into a one-year parking lease for 150 spaces at the Maple
Avenue Garage with Northwestern University, 633 Clark, Evanston, IL 60208
effective March 1, 2017 – February 28, 2018.
For Action
(A6) Resolution 13-R-17, Advocating for the Repeal of Preemption of Local
Government Regulation of Pesticides
Alderman Revelle and City Staff recommend City Council adopt Resolution 13-R-
17, which sets forth a position that the Illinois General Assembly should repeal
the preemption of local government regulation of pesticides.
For Action
(A7) Resolution 3-R-17, Authorizing the City Manager to Sign a Local Public
Agency Agreement with IDOT for Federal Participation in the Construction
of the Main Street CTA Station at Chicago Avenue Bike Parking Project
Staff recommends City Council adopt Resolution 3-R-17 authorizing the City
Manager to sign the Local Public Agency Agreement for Federal Participation
with the Illinois Department of Transportation (IDOT) to fund the local share of
the construction costs of the bike parking project at the Main Street CTA Station
at Chicago Avenue. The project cost is estimated at $70,000 of which $56,000
(80%) will be paid for by the federal Congestion Mitigation Air Quality (CMAQ)
grant, and the remaining $14,000 (20%) will be the City’s share. Funding for this
work will be from the CIP Fund 2017 General Obligation Bonds (Account
415.40.4117.65515 – 417020) for Bike Infrastructure Improvements. Upon
completion of the project, the Regional Transportation Authority (RTA) will
reimburse the City up to $14,000 for the local share of construction.
For Action
(A8) Resolution 10-R-17, Authorizing City Manager to Submit an Application for
Grant Funds from the Congestion Mitigation and Air Quality Control
Program for the Emerson Street Traffic Signals Modernization Project
Staff recommends City Council adopt Resolution 10-R-17 authorizing the City
Manager to apply for Congestion Mitigation and Air Quality (CMAQ) Grants for
the Emerson Street Signal Modernization Project. The estimated total
construction cost of the Emerson Street Signal Modernization Project is
$1,100,000 of which $880,000 (80%) would be funded by CMAQ Grant funds.
The remaining estimated $220,000 for construction would be funded by the City.
In addition, the City would also need to fund the engineering services during
construction, estimated to cost $110,000. Funding for the City costs would be
provided through future General Obligation Bonds. Design engineering will be
funded through funds transferred to the CIP Fund as part of Ordinance 45-O-7
from the developer of the Planned Unit Development located at 1890 Maple and
1881 Oak Avenue.
For Action
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(A9) Ordinance 1-O-17, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends adoption of Ordinance 1-O-17 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution
Control Loan Program for the construction of the Large Diameter Sewer
Rehabilitation - Mulford Street Part 2. This ordinance authorizes the City to
borrow up to $600,000. The debt service will be paid from the Sewer Fund. A
copy of the long-term sewer fund analysis is attached that includes this loan and
the debt service for repayment.
For Introduction
(A10) Ordinance 6-O-17, Amending Various Sections of the City Code Reducing
the Permissible Sound Levels for Mechanical Equipment and Application
From 65 dB to 55 dB
Staff recommends City Council adopt Ordinance 6-O-17, amending the 2012
International Mechanical Code (IMC), 2012 International Fuel Gas Code (IFGC)
and 2012 International Residential Code (IRC), the adopted codes of the City, to
reduce the allowed decibel (dBA) of mechanical equipment from 65dBA to
55dBA when measured at an adjacent property line.
For Introduction
IV. ITEMS FOR DISCUSSION
(APW1)Residential Solid Waste Request for Proposals
City staff request feedback on the draft request for proposals (RFP) for
residential solid waste services that will be issued in March, 2017. Staff will
provide a presentation on the overview of existing services and contracts as well
as recommended changes to include in the 2017 RFP.
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of January 23, 2017
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: P. Braithwaite, A. Rainey, M. Wynne, D. Holmes,
B. Miller
STAFF PRESENT: E. Storlie, D. Stoneback, W. Bobkiewicz, G. Farrar, E.
Thomas-Smith, R. Voss, S. Flax, S. Levine, L. Biggs, E.
Sanchez, A. King, A. Villamin, DC Barnes, Chief Scott, I.
Ogbo
STAFF ABSENT: M. Lyons, J. Maiworm, Chief Eddington, G. Gerdes, M.
Muenzer, K. Knapp, S. Ciolek K. Jensen, P. D’Agostino, T.
Nunez, DC Parrott, D. King, L. Hemingway, K. Danczak-
Lyons, B. Dorneker, S. Nagar, K. Richardson, J. Leonard
PRESIDING OFFICIAL: Ald. Braithwaite
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
A quorum being present, Ald. Braithwaite called the meeting to order at
6:13p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 9, 2017
Ald. Miller moved to accept the Minutes of January 9, 2017 A&PW meeting
as submitted, seconded by Ald. Wynne.
The Minutes of the January 9, 2017 A&PW meeting were approved
unanimously 5-0.
III. PUBLIC COMMENT
Junad Rizki spoke about the water tank engineering capital project. He would like
to know how this will be funded. He also spoke regarding the Robert Crown
project. The projected cost is approximately $17 million. He has heard two
different proposals, one regarding renovation of the current building and the other
proposing a new building. He asked for a construction estimate.
Dan Stein, Friends of Robert Crown, spoke in favor of the Crown project.
Hank Gulman, 807 Davis Condo President, spoke in favor of Item A3.4 Sherman
Plaza.
IV. ITEMS FOR CONSIDERATION
(A1) Payroll –December 26, 2016 through January 8, 2017 $ 2,699,942.49
(A2) Bills List – January 24, 2017
DRAFT -
NOT APPROVED
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Fiscal Year 2016 $ 2,897,320.70
Fiscal Year 2017 $ 177,193.38
For Action
Ald. Miller moved to recommend approval of the City of Evanston Payroll
through January 8, 2017, FY 2016 and 2017 City of Evanston bills through
January 24, 2017, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the payroll and bills.
(A3.1) Change Order No. 1 for the Treated Water Storage Replacement Project
with CDM Smith
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Treated Water Replacement Project (RFP15-55) with
CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of
$95,113.00. This will increase the total contract amount from the original contract
price of $1,174,685.00 to $1,269,798.00. Funding will be from the Water Fund,
Capital Improvement Account 513.71.7330.62145 -733107, which has a FY2017
budget allocation of $3,920,000 for this project.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute Change Order No. 1 for the Treated Water Replacement Project
(RFP15-55) with CDM Smith in the amount of $95,113.00 increasing the total
contract amount from the original contract price of $1,174,685.00 to
$1,269,798.00, seconded by Ald. Holmes.
The Committee voted unanimously 5-0 to approve the change order.
(A3.2) Single Source Purchase of One Recycling Vehicle from R.N.O.W
Incorporated
Staff recommends that the City Council approves the purchase of one (1)
recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West
Allis, WI 53227) in the amount of $254,836 for 2017. Staff is recommending the
purchase of a recycle vehicle as a replacement for a like vehicle involved in a
crash in October of 2016 and has been subsequently determined to be a total
loss. Funding for the vehicle will be from the Insurance Fund (Account
605.99.7800.62260).
For Action
Ald. Holmes moved to recommend that City Council approves the purchase
of one (1) recycling vehicle from R.N.O.W. Incorporated in the amount of
$254,836 for 2017, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the purchase.
(A3.3) Approval of Payment to Duncan Solutions, Inc. for City’s Parking Meter and
Pay By Cell Operations
Staff recommends the City Council authorize expenditure to Duncan Solutions,
Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and its third party vendor, Passport
Parking, to cover the fees associated with parking meter and pay by cell
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operations in the amount of $214,000. The new parking meters have a monthly
fee for back office support of $7.25 that is estimated to be a monthly charge of
$12,586 based on a current inventory of 1736 parking meters. Passport Parking
is the third party vendor for Duncan Solutions, Inc. for pay-by-cell activity, and
charges a $.35 per transactions fee for processing. The current 5-year
agreement with Duncan Solutions, Inc. was approved by City Council on July 15,
2013. Funding will be from Account 505.19.7015.65070 with a budget of
$230,000.
For Action
Ald. Wynne moved to recommend City Council authorize expenditure to
Duncan Solutions, Inc. and its third party vendor, Passport Parking, to
cover the fees associated with parking meter and pay by cell operations in
the amount of $214,000, seconded by Ald. Holmes.
At Ald. Wynne’s inquiry, Parking/Fleet Manager Rickey Voss confirmed that the
pass-through charges are an industry–wide standard. Pay-by-cell activity has
spiked and a lot of residents opt to pay for the 2 hour maximum when they park.
As a result, there has been a drop in parking tickets.
The Committee voted unanimously 5-0 to approve the expenditure.
(A3.4) Change Order No. 2 to Parking Access and Revenue Control System
Contract with Automated Parking Technologies
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the Parking Access and Revenue Control System
(PARCS) contract with Automated Parking Technologies, L.L.C. (APT) (500 W.
18th Street, Suite 301, Chicago, IL) to provide transponders to Sherman Plaza
residents for access to the Sherman Plaza Parking Garage. This change order
includes installation of garage access readers and equipment plus transponders
for residents in the total amount of $140,292.47. Funding for the project will be
provided by the FY2017 Parking Fund Capital Improvement (Account
505.19.7005.65515) with a budget $3,020,000.
For Action
Ald. Miller moved to recommend City Council authorize the City Manager to
execute Change Order No. 2 to the Parking Access and Revenue Control
System (PARCS) contract with Automated Parking Technologies, L.L.C.
(APT) to provide transponders to Sherman Plaza residents for access to
the Sherman Plaza Parking Garage, which includes installation of garage
access readers and equipment plus transponders for residents in the total
amount of $140,292.47, seconded by Ald. Rainey.
Ald. Fiske explained that residents were promised nested parking. Although
complaints have decreased recently there needs to be a resolution to this
frustrating issue. The proposal includes lowering the technology to accommodate
the error. Ald. Holmes voiced concern about the cost of the proposed solution
given that it may not fix all the issues.
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At Ald. Miller’s inquiry, Mr. Gulman explained that residents have experienced
issues since the beginning of the installation. Monthly parkers utilize a proximity
cards while residents with access to the nested parking rely on license plate
recognition (LPR) to enter the area. The garage previously used a transponder
system. There are approximately 500 residents with 300 vehicles.
At Ald. Wynne’s inquiry, Parking/Fleet Manager Rickey Voss explained that the
cost of the LPR and warranty was $1.378 million for all 3 garages. He deferred
further questions to the vendor present.
The vendor explained that they have identified issues with the manufacturer. He
is confident that an operating system update (available from the manufacturer
next week) should fix most, if not all of the problems. He noted that the system
works per the industry standard of 95%.
Ald. Rainey asked the representative if the vendor would be willing to pay for the
cost of the change given the magnitude of the issues the Sherman Plaza
residents are experiencing. He agreed to speak to his business associates.
Ald. Rainey recommending approving the item and hoping the updates fix the
problems. Ald. Holmes moved to hold the item in Committee until the February
13th meeting and waiting for an update that the issue has been resolved,
seconded by Ald. Wynne.
The Committee voted 2-3 with Alds. Wynne, Braithwaite and Holmes
opposed to approving the change order. This item will be held in
Committee until February 13, 2017.
(A3.5) Change Order to the Sikich LLC 2015 Audit Contract
Staff recommends approval of a Change Order to the Sikich, LLC Audit contract
for $41,000, increasing the original contract from $83,250 to $124,250. This
change order stems from two main contract changes, the completion of the
actual Comprehensive Annual Financial Report by Sikich ($12,000) and support
services above the contract limits in the absence of the City’s Accounting
Manager/Controller. Funding is provided as follows: $100,000 from Account
#100.15.1570.62110, Auditing, with a budget of $100,000, and $25,000 from
Account #100.15.1570.61010, Regular Pay, with a budget of $473,693.00.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to approve a Change Order to the Sikich, LLC Audit contract for $41,000,
increasing the original contract from $83,250 to $124,250 stemming from
two main contract changes, the completion of the actual Comprehensive
Annual Financial Report by Sikich ($12,000) and support services above
the contract limits in the absence of the City’s Accounting
Manager/Controller, seconded by Ald. Wynne.
The Committee voted unanimously 5-0 to approve the change order.
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(A3.6) Northeastern Illinois Public Safety Training Academy 2017 Membership
Dues
Staff recommends approval of payment of the 2017 Northeastern Illinois Public
Safety Training Academy (NIPSTA) membership fees in the amount of
$23,545.00 for the Fire Department and Public Works Agency. The City of
Evanston became a member in 2006 and has used many of the training
opportunities and services they offer. The City’s 2017 membership costs will be
$1,497 less than 2011 because the City has been a member for over five
consecutive years. Funding for both the Fire and Public Works Departments’
memberships will be from Fire Department Account 100.23.2305.62360, with a
budget of $44,800.
For Action
Ald. Holmes moved to recommend City Council approval of payment of the
2017 Northeastern Illinois Public Safety Training Academy (NIPSTA)
membership fees in the amount of $23,545.00 for the Fire Department and
Public Works Agency, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the payment.
(A3.7) Agreement with Smithereen Pest Management Services for City Wide
Rodent Control
Staff recommends City Council authorize the City Manager to sign an agreement
with Smithereen Pest Management Services (7400 N. Melvina, Niles, IL 60714)
for the provision of rodent control services for residential properties and public
places in the City of Evanston. The amount indicated for these services is
$30,000 for a period of February 1, 2017 to February 1, 2018. Staff also
recommends a 2 year extension at the expiration of the agreement and an
additional one year option to renew. Funding is provided by Account
100.24.2435.62605, Licensed Pest Control Services, with a budget of $22,800
for FY2017.
For Action
Ald. Wynne moved to recommend City Council authorize the City Manager
to sign an agreement with Smithereen Pest Management Services for the
provision of rodent control services for residential properties and public
places in the City of Evanston in the amount indicated of $30,000 for a
period of February 1, 2017 to February 1, 2018. Staff also recommends a 2
year extension at the expiration of the agreement and an additional one
year option to renew, seconded by Ald. Holmes.
At Ald. Rainey’s inquiry, Health and Human Services Director Evonda Thomas-
Smith explained that she respects the integrity of the purchasing/RFP process.
She is confident in the ability of the response and level of service from
Smithereen. However, they will not be working independently. Their services will
be just one component of the comprehensive pest management program.
City Manager Wally Bobkiewicz suggested the City can go back out for RFP, but
cautioned that bids could come in higher.
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Ald. Wynne directed staff to go back out for RFP. She noted quality control
issues in various wards. Ald. Rainey acknowledged that staff has done a great
job, but suggested this item be held until the next meeting. Public Health
Manager Ike Ogbo confirmed that the current vendor will continue to provide
services on a month-to-month basis until the Council is satisfied to move forward.
Director Thomas-Smith offered to have representatives from Smithereen present
at the next Council meeting to answer any questions from the Committee.
Ald. Rainey moved to hold this item in Committee until February 13, 2017,
seconded by Ald. Miller.
The Committee voted unanimously 5-0 to hold this item in Committee.
(A3.8) Contract with Woodhouse Tinucci Architects, LLC to Provide
Architectural/Engineering Services for the Robert Crown Community
Center, Ice Complex and Library
Staff recommends that City Council authorize the City Manager to execute a
contract to provide architectural/engineering services for the Robert Crown
Community Center, Ice Complex and Library with Woodhouse Tinucci Architects,
LLC (230 W. Superior St., 6th Floor, Chicago, IL) in the amount of $497,500. This
fee is to provide the programming/investigation and schematic concept design
services only. Funding for this project will be provided from Capital Improvement
Program (CIP) 2016 General Obligation Bonds (Account 415.40.4116.62145 –
616017) in the amount of $600,000. Additional project funding is also available
from the 2017 General Obligation Bonds in the amount of $900,000 to be utilized
for future project costs.
For Action
Ald. Miller moved to recommend City Council authorize the City Manager to
execute a contract to provide architectural/engineering services for the
Robert Crown Community Center, Ice Complex and Library with
Woodhouse Tinucci Architects, LLC in the amount of $497,500, seconded
by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the contract.
(A4) Resolution 7-R-17, Authorizing Payments Relating to the FY 2017 Capital
Improvement Plan Projects be Reimbursed by the Subsequent 2017
General Obligation Bond Issuance
Staff recommends City Council adoption of Resolution 7-R-17 authorizing that
payments relating to FY 2017 Capital Improvement Plan project expenditures up
to $14,195,000 be reimbursed by the subsequent 2017 General Obligation bond
issuance.
For Action
Ald. Rainey moved to recommend City Council adopt Resolution 7-R-17
authorizing that payments relating to FY 2017 Capital Improvement Plan
project expenditures up to $14,195,000 be reimbursed by the subsequent
2017 General Obligation bond issuance, seconded by Ald. Holmes.
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The Committee voted unanimously 5-0 to adopt the resolution.
(A5) Ordinance 5-O-17, Water Sales Agreement with Morton Grove and Niles
Staff recommends that the City Council adopt Ordinance 5-O-17, authorizing the
City Manager to execute a Water Supply Agreement with the Villages of Morton
Grove and Niles. The initial term of the agreement is for 40 years with two 10
year extension provisions at the discretion of Morton Grove and Niles.
For Introduction
Ald. Holmes moved to recommend City Council adopt Resolution 5-O-17,
authorizing the City Manager to execute a Water Supply Agreement with
the Villages of Morton Grove and Niles with an initial term of 40 years with
two 10 year extension provisions at the discretion of Morton Grove and
Niles, seconded by Ald. Wynne.
At Ald. Rainey’s inquiry, Public Works Agency Director Dave Stoneback
confirmed that there is an existing meter vault at Emerson and McCormick. He
anticipates construction to work on the 36 inch diameter water main to supply
Morton Grove and Niles to begin in 2018.
The Committee voted unanimously 5-0 to adopt the resolution.
V. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Rainey moved to adjourn the meeting at 7:34pm.
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: February 8, 2017
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – January 9, 2017 through January 22, 2017 $ 3,209,369.02
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – February 14, 2017
FY: 2016 $ 882,542.64
General Fund Amount – Bills list $ 303,949.26
FY: 2017 $ 1,661,100.09
General Fund Amount – Bills list $ 284,319.76
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,753,011.75
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills Lists
Card Activity – Period End November 30, 2012 $ 111,700.60
For City Council meeting of February 13, 2017 Items A1 -A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
24 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2016
100 GENERAL FUND
100 GENERAL SUPPORT
22790 SAM'S CLUB DIRECT *SUPPLIES: EMPLOYEE LUNCHEON 385.15
22791 SAM'S CLUB DIRECT *SUPPLIES: EMPLOYEE LUNCHEON 126.98
41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 16-10004 11,952.00
41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 16-19317 225.00
41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 16-26315 267.00
41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 16-28227 1,156.00
41340 JONES, CORNELIUS SEIZED FUNDS CASE 16-19317 125.00
100 GENERAL SUPPORT Total 14,237.13
1505 CITY MANAGER
62295 WALTER BOBKIEWICZ *REIMBURSEMENT: 2016 MEALS 1,566.45
64540 AT & T MOBILITY *COMMUNICATION CHARGES-DEC16 164.61
1505 CITY MANAGER Total 1,731.06
1510 PUBLIC INFORMATION
62506 NORTHWESTERN UNIVERSITY 4TH QUARTER FEDERAL WORK STUDY PROGRAM 1,009.68
64004 EVANSTON TOWNSHIP HIGH SCHOOL PEG FUND DISTRIBUTION 25,042.63
64004 EVANSTON/SKOKIE SCHOOL DISTRICT 65 PEG FUND DISTRIBUTION 23,162.00
1510 PUBLIC INFORMATION Total 49,214.31
1555 FINANCIAL ADMINISTRATION
62295 SAM'S CLUB DIRECT *SUPPLIES: MEETING 26.96
1555 FINANCIAL ADMINISTRATION Total 26.96
1560 REVENUE & COLLECTIONS
62315 FEDERAL EXPRESS CORP.SHIPPING 21.91
65095 OFFICE DEPOT OFFICE SUPPLIES 872.68
1560 REVENUE & COLLECTIONS Total 894.59
1570 ACCOUNTING
62110 SIKICH LLP AUDITING SERVICES FOR YEAR ENDED DECEMBER 31, 2015 47,400.00
62185 SMART RESOURCES, INC ACCOUNTING SERVICES 5,125.00
1570 ACCOUNTING Total 52,525.00
1915 HUMAN RESOURCE DIVI. - PAYROLL
65095 TEUTEBERG INC PAYROLL W-2 397.33
1915 HUMAN RESOURCE DIVI. - PAYROLL Total 397.33
1929 HUMAN RESOURCE DIVISION
62160 NORTH SHORE ENH OMEGA EMPLOYEE HEALTH SCREENINGS-NORTHSHORE OMEGA 9,367.00
1929 HUMAN RESOURCE DIVISION Total 9,367.00
1932 INFORMATION TECHNOLOGY DIVI.
62250 CDW GOVERNMENT INC.CABLES FOR DATA CENTER 384.63
62340 CDW GOVERNMENT INC.WINDOWS VDI LICENSING 2016 19,770.00
62506 NORTHWESTERN UNIVERSITY 4TH QUARTER FEDERAL WORK STUDY PROGRAM 636.00
1932 INFORMATION TECHNOLOGY DIVI. Total 20,790.63
1941 PARKING ENFORCEMENT & TICKETS
62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM DECEMBER 2016 2,800.00
1941 PARKING ENFORCEMENT & TICKETS Total 2,800.00
1950 FACILITIES
62225 COMCAST CABLE COMMUNICATION CHARGES 73.14
62225 EMS SOFTWARE, LLC MEETING PLANNER SOFTWARE SUPPORT AND MAINTENANCE 1,470.00
62509 TYCO INTEGRATED SECURITY LLC SERVICE CHARGE FOR ALARM SERVICES FIRE 5 99.00
64005 COMED UTILITES 1,454.63
64015 NICOR UTILITES 992.30
1950 FACILITIES Total 4,089.07
2128 EMERGENCY SOLUTIONS GRANT
67110 CONNECTIONS FOR THE HOMELESS FINAL 2015 ESG GRANT EXPEDITURE 13,440.16
2128 EMERGENCY SOLUTIONS GRANT Total 13,440.16
2205 POLICE ADMINISTRATION
64005 COMED UTILITES 98.13
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 2,014.90
65125 AMERICAN BUILDING SERVICES KEY FOB SECURITY SYSTEM 16,251.95
2205 POLICE ADMINISTRATION Total 18,364.98
2210 PATROL OPERATIONS
62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE CLEANING 875.00
65085 GEMTECH RANGE SUPPLIES 895.50
2210 PATROL OPERATIONS Total 1,770.50
125 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2016
2251 311 CENTER
64505 AT & T *COMMUNICATION CHARGES-DEC16 400.92
2251 311 CENTER Total 400.92
2255 OFFICE-PROFESSIONAL STANDARDS
62770 NET TRANSCRIPTS, INC.TRANSCRIPTS 23.40
2255 OFFICE-PROFESSIONAL STANDARDS Total 23.40
2260 OFFICE OF ADMINISTRATION
62295 NORTH EAST MULTI-REGIONAL TRAINING TRAINING - PROCEDURAL JUSTICE 250.00
2260 OFFICE OF ADMINISTRATION Total 250.00
2270 TRAFFIC BUREAU
62490 NORTH SHORE TOWING TOW & HOOK 435.00
2270 TRAFFIC BUREAU Total 435.00
2295 BUILDING MANAGEMENT
62225 COLLEY ELEVATOR CO.FIRE ALARM TESTING 186.00
2295 BUILDING MANAGEMENT Total 186.00
2305 FIRE MGT & SUPPORT
64015 NICOR UTILITIES 926.08
2305 FIRE MGT & SUPPORT Total 926.08
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES - DECEMBER 2016 9,863.52
62295 NORTH SHORE TOWING TRAINING PROP 600.00
65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 593.61
65040 SAM'S CLUB DIRECT SUPPLIES: JANITORIAL 132.07
65125 HYDRA RAM TOOL REPAIR 520.75
65625 AIR ONE EQUIPMENT CO MONITORS 1,112.60
2315 FIRE SUPPRESSION Total 12,822.55
2320 EMERGENCY PREPAREDNESS
62245 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 10.10
2320 EMERGENCY PREPAREDNESS Total 10.10
2440 VITAL RECORDS
62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 696.00
2440 VITAL RECORDS Total 696.00
3010 REC. BUSINESS & FISCAL MGMT
65095 OFFICE DEPOT OFFICE SUPPLIES 68.52
3010 REC. BUSINESS & FISCAL MGMT Total 68.52
3020 REC GENERAL SUPPORT
62210 ACTION PRINTING PRINTING OF WINTER LIFE MAGAZINE 13,326.09
3020 REC GENERAL SUPPORT Total 13,326.09
3025 PARK UTILITIES
64005 COMED UTILITIES 4,801.82
64015 NICOR UTILITIES 1,115.98
3025 PARK UTILITIES Total 5,917.80
3030 CROWN COMMUNITY CENTER
65040 UNIFIRST CORPORATION CUSTODIAL SUPPLY 17.54
3030 CROWN COMMUNITY CENTER Total 17.54
3035 CHANDLER COMMUNITY CENTER
62505 CHESS WIZARDS, INC.CHESS INSTRUCTION FOR CAMPS 1,890.00
62505 E-TOWN TENNIS TENNIS INSTRUCTION CONTRACT 6,238.40
62506 NORTHWESTERN UNIVERSITY WORK STUDY STAFF 1,786.92
62507 CLASSIC BOWL PEE WEE CAMP FIELD TRIP 103.50
62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 193.50
65110 SERVICE SANITATION INC ZOMBIE SCRAMBLE PORTABLE TOILETS 200.00
65110 CITY OF EVANSTON - PETTY CASH PETTY CASH 20.00
3035 CHANDLER COMMUNITY CENTER Total 10,432.32
3040 FLEETWOOD JOURDAIN COM CT
62511 COMCAST CABLE COMMUNICATION CHARGES 113.48
62518 TYCO INTEGRATED SECURITY LLC SECURITY SYSTEM 4,563.00
65020 EVANSTON IMPRINTABLES STAFF SHIRTS FOR SUMMER 508.19
65110 FORWARD SPACE LLC D/B/A OFFICE COMPUTER LOUNGE FURNITURE 6,375.00
3040 FLEETWOOD JOURDAIN COM CT Total 11,559.67
226 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2016
3045 FLEETWOOD/JOURDAIN THEATR
62511 DUPONT, DAVID J.MUSICIAN FJT AND KWANZAA 50.00
3045 FLEETWOOD/JOURDAIN THEATR Total 50.00
3050 RECREATION OUTREACH PROGRAM
62511 CITY OF EVANSTON - PETTY CASH PETTY CASH 100.00
3050 RECREATION OUTREACH PROGRAM Total 100.00
3055 LEVY CENTER SENIOR SERVICES
62295 CITY OF EVANSTON - PETTY CASH PETTY CASH 155.25
62507 CITY OF EVANSTON - PETTY CASH PETTY CASH 9.60
62511 COMCAST CABLE COMMUNICATION CHARGES 131.65
62511 CITY OF EVANSTON - PETTY CASH PETTY CASH 50.00
62695 303 TAXI TAXI COUPON REIMBURSEMENT 19,528.00
65040 LAPORT INC JANITORIAL SUPPLIES 334.48
65040 LAPORT INC JANITORIAL SUPPLIES - LEVY 268.50
65095 CITY OF EVANSTON - PETTY CASH PETTY CASH 3.00
65110 CITY OF EVANSTON - PETTY CASH PETTY CASH 83.07
3055 LEVY CENTER SENIOR SERVICES Total 20,563.55
3080 BEACHES
64015 NICOR UTILITIES 161.89
3080 BEACHES Total 161.89
3095 CROWN ICE RINK
65040 UNIFIRST CORPORATION CUSTODIAL SUPPLY 52.61
3095 CROWN ICE RINK Total 52.61
3130 SPECIAL RECREATION
65025 SAM'S CLUB DIRECT *SUPPLIES:PROGRAM 30.40
3130 SPECIAL RECREATION Total 30.40
3225 GIBBS-MORRISON CULTURAL CENTER
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 87.05
3225 GIBBS-MORRISON CULTURAL CENTER Total 87.05
3605 ECOLOGY CENTER
62495 CITY OF EVANSTON - PETTY CASH PETTY CASH 1.38
64015 NICOR UTILITIES 239.59
65025 CITY OF EVANSTON - PETTY CASH PETTY CASH 6.00
65085 CITY OF EVANSTON - PETTY CASH PETTY CASH 11.97
65110 CITY OF EVANSTON - PETTY CASH PETTY CASH 38.26
3605 ECOLOGY CENTER Total 297.20
3710 NOYES CULTURAL ARTS CENTER
65110 CITY OF EVANSTON - PETTY CASH PETTY CASH 80.95
3710 NOYES CULTURAL ARTS CENTER Total 80.95
3720 CULTURAL ARTS PROGRAMS
62506 NORTHWESTERN UNIVERSITY OCT-DEC WORK STUDY 850.50
3720 CULTURAL ARTS PROGRAMS Total 850.50
4105 PUBLIC WORKS AGENCY ADMIN
68205 SAM'S CLUB DIRECT SUPPLIES: SAFTEY/HOLIDAY PARTY 166.81
4105 PUBLIC WORKS AGENCY ADMIN Total 166.81
4520 TRAF. SIG.& ST LIGHT MAINT
64006 COMED UTILITES 1,081.02
64007 COMED UTILITES 25,700.03
64008 COMED UTILITES 222.04
65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,500.00
65115 VULCAN INC.VARIOUS ALUMINUM TRAFFIC SIGN BLANKS 6,284.50
4520 TRAF. SIG.& ST LIGHT MAINT Total 34,787.59
100 GENERAL FUND Total 303,949.26
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62380 XEROX CORPORATION GA COPIER CHARGES-NOVEMBER16 704.79
62380 XEROX CORPORATION GA DECEMBER 2016 COPIER CHARGES 581.61
65025 SAM'S CLUB DIRECT SUPPLIES: G.A. LUNCHEON 141.63
4605 GENERAL ASSISTANCE ADMIN Total 1,428.03
175 GENERAL ASSISTANCE FUND Total 1,428.03
327 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2016
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 POWER PHONE INC TRAINING - MEDICAL DISPATCH CERTIFICATION 399.00
65625 SUNGARD PUBLIC SECTOR, INC.ONESOLUTION PROJECT IMPLEMENTATION EXPENSES 23,870.64
5150 EMERGENCY TELEPHONE SYSTM Total 24,269.64
205 EMERGENCY TELEPHONE (E911) FUND Total 24,269.64
225 ECONOMIC DEVELOPMENT FUND
5300 ECON. DEVELOPMENT FUND
62185 KANE, MCKENNA AND ASSOCIATES, INC.PROFESSIONAL SERVICES RE: 2015 TIF REPORTS 300.00
62660 ROSS BARNEY ARCHITECTS *HOWARD STREET THEATER ARCHITECTURAL AND ENGINEERING 12,521.69
65522 BACKLOT COFFEE *STOREFRONT GRANT-2012 CENTRAL ST 9,026.75
5300 ECON. DEVELOPMENT FUND Total 21,848.44
225 ECONOMIC DEVELOPMENT FUND Total 21,848.44
310 HOWARD-HARTREY TIF
5500 HOWARD-HARTREY TIF DEBT SRVCE
415430 65515 CAPITOL CEMENT CO.HOWARD ST TRAFFIC SIGNAL & STREET RESURFACING 70,067.48
415430 65515 ESI CONSULTANTS, LTD HOWARD ST TRAFFIC SIGNAL & RESURFACING PROJECT PHASE 3 11,519.30
5500 HOWARD-HARTREY TIF DEBT SRVCE Total 81,586.78
310 HOWARD-HARTREY TIF Total 81,586.78
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
64015 NICOR UTILITES 89.98
5860 HOWARD RIDGE TIF Total 89.98
330 HOWARD-RIDGE TIF FUND Total 89.98
415 CAPITAL IMPROVEMENTS FUND
4150 CAPITAL PROJECTS
415555 62185 COMMUNITY COUNSELLING SERVICE FUNDRAISING CONSULTING SERVICES FOR ROBERT CROWN CENTER 488.95
4150 CAPITAL PROJECTS Total 488.95
4115 2015 BOND PROJECTS
416443 65515 STANLEY CONSULTANTS INC.SHERIDAN RD SIGNAL MODERNIZATION 2,656.14
415959 65515 CHRISTOPHER B. BURKE ENGINEERING SHERIDAN RD/CHICAGO AVE PHASE I & II ENGINEERING SERVICES 44,016.61
415924 65515 INFRASTRUCTURE ENGINEERING, INC ENGINEERING SERVICES-CENTRAL ST PROJECT 5,664.36
4115 2015 BOND PROJECTS Total 52,337.11
4116 2016 BOND PROJECTS
416532 62145 CIORBA GROUP, INC.2016 BRIDGE INSPECTION 4,704.00
416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 44,588.56
416535 62145 STANLEY CONSULTANTS INC.MAIN ST. CORRIDOR IMPROVEMENT PROJECT 40,612.50
616024 62145 MCGUIRE ENGINEERS, INC.PDHQ TEMP GENERATOR CONNECTION 280.00
416529 62145 HAMPTON, LENZINI AND RENWICK, INC.2017 TOPOGRAPHIC SURVYING SERVICES 2,315.00
62185 MICHAEL HAPP REIMBURSEMENT: ROBERT CROWN CAMPAIGN 488.95
416514 65515 IL DEPT OF TRANSPORTATION DODGE AVE BIKE LANE LOCAL SHARE AGREEEMNT 44,665.73
616035 65515 FORWARD SPACE LLC D/B/A OFFICE DESK CHAIRS FOR POLICE DEPT & PUBLIC WORKS AGENCY 14,000.00
616028 65515 FORWARD SPACE LLC D/B/A OFFICE POLICE DEPT PST FURNITURE PURCHASE 16,847.20
117004 65515 JILL KING-WYNN ARTWORK EVANSTON CIVIC CENTER STAIRWELL 7,500.00
416525 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 7,800.00
4116 2016 BOND PROJECTS Total 183,801.94
4216 2016 CAPITAL FROM OTHER SOURCES
416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS RFQ 16-08 9,781.64
4216 2016 CAPITAL FROM OTHER SOURCES Total 9,781.64
415 CAPITAL IMPROVEMENTS FUND Total 246,409.64
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53510 COOK COUNTY COLLECTOR *PARKING TAXES-DEC 2016 104.00
416524 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 13,983.50
7005 PARKING SYSTEM MGT Total 14,087.50
428 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2016
7015 PARKING LOTS & METERS
62245 TOTAL PARKING SOLUTIONS, INC.RECEIPT PAPER FOR PARKING TERMINALS 1,030.00
64005 COMED UTILITES 209.29
65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY AUTOTRAX FEE BACK OFFICE DECEMBER 2016 12,586.00
65070 3C PAYMENT (USA) CORP CREDIT/DEBIT TRANSACTION FEES DEC 2016 962.40
7015 PARKING LOTS & METERS Total 14,787.69
7025 CHURCH STREET GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES-DEC 2016 742.00
7025 CHURCH STREET GARAGE Total 742.00
7036 SHERMAN GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES-DEC 2016 1,986.00
7036 SHERMAN GARAGE Total 1,986.00
7037 MAPLE GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAXES-DEC 2016 936.00
53510 COOK COUNTY COLLECTOR *PARKING TAXES-DEC 2016 459.00
7037 MAPLE GARAGE Total 1,395.00
505 PARKING SYSTEM FUND Total 32,998.19
510 WATER FUND
4200 WATER PRODUCTION
56140 ILLINOIS DEPT OF REVENUE *SALES TAX DEC 2016 369.00
56145 VISU-SEWER OF ILLINOIS, LLC FIRE HYDRANT DEPOSIT REFUND 1,300.00
62245 CDM SMITH, INC.SCADA SUPPORT SERVICES RFP 14-02 5,188.99
64540 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIGTRACK TICKETS 100.00
65095 OFFICE DEPOT OFFICE SUPPLIES 112.84
4200 WATER PRODUCTION Total 7,070.83
4208 WATER BILLING
64540 VERIZON WIRELESS COMMUNICATION CHARGES-DEC 16 109.93
4208 WATER BILLING Total 109.93
4210 PUMPING
65035 KELLER HEARTT CO, INC.2016 ANNUAL LUBE 6,226.62
4210 PUMPING Total 6,226.62
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 1,295.00
4220 FILTRATION Total 1,295.00
4225 WATER OTHER OPERATIONS
62180 THE MAHER CORPORATION, DBA RISK RISK MANAGEMENT PLAN UPDATE 503.75
4225 WATER OTHER OPERATIONS Total 503.75
4540 DISTRIBUTION MAINTENANCE
65055 MID AMERICAN WATER OF WAUCONDA 2016 WATER DISTRIBUTION SYSTEMS MATERIALS 244.16
65055 NORTH SHORE TOWING MOTOR CLUB TOW & HOOK 25.00
65055 BADGER METER, INC.BADGER M-2000 FLANGED MAG METER 8" 2,275.39
65055 G & L CONTRACTORS, INC 2016 GRANULAR MATERIALS 1,114.40
4540 DISTRIBUTION MAINTENANCE Total 3,658.95
510 WATER FUND Total 18,865.08
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
416503 65515 HAMPTON, LENZINI AND RENWICK, INC.2017 TOPOGRAPHIC SURVYING SERVICES 13,715.68
7330 WATER FUND DEP, IMP, EXT Total 13,715.68
513 WATER DEPR IMPRV & EXTENSION FUND Total 13,715.68
515 SEWER FUND
4530 SEWER MAINTENANCE
62415 G & L CONTRACTORS, INC 2016 DEBRIS HAULING 7,130.00
65055 G & L CONTRACTORS, INC 2016 GRANULAR MATERIALS 1.00
4530 SEWER MAINTENANCE Total 7,131.00
4535 SEWER IMPROVEMENTS
416507 65515 HAMPTON, LENZINI AND RENWICK, INC.2017 TOPOGRAPHIC SURVYING SERVICES 2,477.00
4535 SEWER IMPROVEMENTS Total 2,477.00
515 SEWER FUND Total 9,608.00
529 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2016
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
62415 COLLECTIVE RESOURCE INC.COLLECTION OF PLASTIC FILM MATERIAL AT CITY FACILITIES 239.00
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 239.00
520 SOLID WASTE FUND Total 239.00
600 FLEET SERVICES FUND
7710 MAJOR MAINTENANCE
65085 BRIAN WORMINGTON 2016 TOOL ALLOWANCE 800.00
7710 MAJOR MAINTENANCE Total 800.00
600 FLEET SERVICES FUND Total 800.00
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
65550 ALTEC INDUSTRIES, INC.AERIAL BUCKET TO BE INSTALLED ON NEW CHASSIS TRUCK 581 103,323.00
7780 VEHICLE REPLACEMENTS Total 103,323.00
601 EQUIPMENT REPLACEMENT FUND Total 103,323.00
605 INSURANCE FUND
7800 RISK MANAGEMENT
62266 CCMSI WORKER'S COMPENSATION CLAIMS THIRD PARTY ADMINISTRATORS 23,375.00
62310 SAM'S CLUB DIRECT SUPPLIES: SAFTEY/HOLIDAY PARTY 36.92
7800 RISK MANAGEMENT Total 23,411.92
605 INSURANCE FUND Total 23,411.92
Grand Total 882,542.64
630 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2016
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
VARIOUS
0.00
INSURANCE
0.00
0.00
Grand Total 882,542.64
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
731 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
100 GENERAL FUND
100 GENERAL SUPPORT
13040 ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPIER PAPER 748.50
21640 METLIFE SMALL BUSINESS CENTER METLIFE-DENTAL INSURANCE MONTHLY INVOICE 22,908.41
21640 GUARDIAN GUARDIAN-DENTAL INSURANCE-MONTHLY INVOICE 17,892.96
21640 MALTI JETHANI REFUND-OVERPAYMENT OF DENTAL PREMIUM 484.90
22725 VERIZON WIRELESS COMMUNCIATION CHARGES 266.07
100 GENERAL SUPPORT Total 42,300.84
1505 CITY MANAGER
62280 FEDERAL EXPRESS CORP.SHIPPING 22.50
62605 NORTHWEST MUNICIPAL CONFERENCE 2017 NWMC LEGISLATIVE BRUNCH 90.00
65095 OFFICE DEPOT OFFICE SUPPLIES 75.99
1505 CITY MANAGER Total 188.49
1510 PUBLIC INFORMATION
62210 ON TRACK FULFILLMENT INC.3RD WARD POSTCARD - WARD MEETING AND PROCESS 483.07
64004 AVI SYSTEMS, INC.SYSTEM SUPPORT AGREEMENT NOVEMBER 2016-OCTOBER 2017 3,750.00
1510 PUBLIC INFORMATION Total 4,233.07
1555 FINANCIAL ADMINISTRATION
65095 OFFICE DEPOT OFFICE SUPPLIES 98.49
1555 FINANCIAL ADMINISTRATION Total 98.49
1560 REVENUE & COLLECTIONS
52010 NORTHWESTERN UNIVERSITY MOTOR POOL OVERPAID WHEEL TAX 75.00
52010 BLANCA CRESPO PAID $75 WT - HAS SENIOR BENEFIT CAR 11165886 37.50
52010 FRANCINE GELMAN PAID $75 FOR WT - HAS SENIOR BENEFIT CAR 11165886 37.50
52010 JULIA WILLIAMS PAID $75 FOR WT - HAS SENIOR BENEFIT CARD 11165886 37.50
52010 JACK DEMUTH CUSTOMER PD WT BUT IS A VETERAN AND GETS 1 WT FREE PER YEAR 75.00
52010 JOSEPH J. HENRY OVERPAID WHEEL TAX 37.50
52010 ELIZABETH C. KUCK PAID $91 FOR WHEEL TAX 16.00
52010 PETER GAMBER OVERPAID WHEEL TAX - SENIOR RATE 37.50
61060 ACCOUNTING PRINCIPALS ACCOUNTING CLERK SERVICES 3,128.20
61060 ACCOUNTING PRINCIPALS FERISA MUSTAFIC TEMP SERVICES 1,904.11
62315 FEDERAL EXPRESS CORP.SHIPPING 21.91
62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 1,484.47
64541 AZAVAR AUDIT SOLUTIONS CONTINGENCY PAYMENT 967.15
65045 THIRD MILLENNIUM ASSOCIATES, INC.VENDOR ONLINE PAYMENT SYSTEM 19,391.39
1560 REVENUE & COLLECTIONS Total 27,250.73
1570 ACCOUNTING
65095 OFFICE DEPOT OFFICE SUPPLIES 48.23
1570 ACCOUNTING Total 48.23
1575 PURCHASING
62490 MIDWEST TIME RECORDER TIME CLOCK MAINTENANCE AGREEMENT 136.00
65095 OFFICE DEPOT OFFICE SUPPLIES 84.62
1575 PURCHASING Total 220.62
1580 COMMUNITY ARTS
66040 ALLEGRA PRINT & IMAGING BANNER PATCH WITH VELCRO 70.00
66040 JASON BROWN WINTER HEARTH 2017 PROJECT 500.00
1580 COMMUNITY ARTS Total 570.00
1705 LEGAL ADMINISTRATION
52570 GAIL WARREN PAID EV16-80932 TWICE 35.00
62509 SUSAN D BRUNNER HEARING OFFICERS 2,730.00
62509 JEFFREY D. GREENSPAN HEARING OFFICERS 1,650.00
62509 MITCHELL C. EX HEARING OFFICERS 1,455.00
65095 OFFICE DEPOT OFFICE SUPPLIES 133.38
1705 LEGAL ADMINISTRATION Total 6,003.38
1929 HUMAN RESOURCE DIVISION
62160 CLS BACKGROUND INVESTIGATIONS BACKGROUND CHECKS-FIRE 119.95
62160 THEODORE POLYGRAPH SERVICE, INC.TESTING-POLICE 150.00
62310 ALT-ENTER, LLC CITYWIDE TRAINING 360.00
62509 EAP CONSULTANTS, INC.EAP CONSULTANTS-MONTHLY INVOICE-EMPLOYEE SERVICES 657.00
62512 ICIMS ONLINE EMPLOYMENT APPLICATIONS-RECRUITMENT-ICIMS 3,975.00
65095 OFFICE DEPOT OFFICE SUPPLIES 70.31
1929 HUMAN RESOURCE DIVISION Total 5,332.26
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 619.40
62340 CURRENT TECHNOLOGIES CORPORATION ENTERPRISE SOFTWARE LICENSES FOR CAMERAS 1,465.12
62380 XEROX CORPORATION COPIER CHARGES 569.10
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 638.40
64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 3,921.38
64505 CALL ONE COMMUNICATION CHARGES 7,808.64
65615 COMMUNICATIONS REVOLVING FUND COMMUNICATION CHARGES 316.67
1932 INFORMATION TECHNOLOGY DIVI. Total 15,338.71
1941 PARKING ENFORCEMENT & TICKETS
52505 DAVID NABIL BARSOUM OVERPAID PARKING TICKETS 130.00
62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM DEC 2016-JAN 2017 6,850.00
62451 MENGXIN LIU TOW REFUND 285.00
62451 LYN WHITE TOW REFUND 180.00
62451 GREGORY HORTON STORAGE REFUND 45.00
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 189.50
1941 PARKING ENFORCEMENT & TICKETS Total 7,679.50
132 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
1950 FACILITIES
62225 COMCAST CABLE CABLE SERVICES 44.21
62225 EMS SOFTWARE, LLC ANNUAL MEETING PLANNER SUPPORT AND MAINTENANCE 2017 1,540.00
62225 DUSTCATCHERS, INC.CARPET SERVICE CIVIC CENTER JAN 2017 205.35
62245 EFENGEE ELECTRIC CABINET HEATER FOR CHURCH STREET GARAGE 2,689.87
62245 TYCO INTEGRATED SECURITY LLC SECURITY ALARM SERVICES REPLCEMENT OF TRANSPONDER 5,192.86
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FACILITIES TRAINING 225.00
62425 OTIS ELEVATOR COMPANY 2017 ELEVATOR SERVICE AGREEMENT 4,165.00
62440 RAYNOR DOOR COMPANY EXIT RAMP DOOR REPAIR SERVICE CENTER 196.00
62440 RAYNOR DOOR COMPANY OVERHEAD DOOR REPLACEMENT PART SERVICE CENTER 448.21
62509 BRANIFF COMMUNICTIONS INC MAINTENANCE AGREEMENT MULTIPLE FEDERAL WARNING SIGNALS 2,880.00
62509 SCHNEIDER ELECTRIC BUILDINGS AMERICA RENEWAL OF BAS AGREEMENT HVAC SYSTEMS 26,436.00
62509 OTIS ELEVATOR COMPANY 2017 ELEVATOR SERVICE AGREEMENT 17,671.40
62509 TYCO INTEGRATED SECURITY LLC ALARM SERVICES FEB-APR 2017 FLEETWOOD 165.00
62509 TYCO INTEGRATED SECURITY LLC SECURITY ALARM SERVICES FLEETWOOD NOV 2016-JAN 2017 165.00
62509 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 379.00
62509 SMITH MAINTENANCE COMPANY JANUARY 2017 JANITORIAL SERVICES VARIOUS CITY FACILITIES 9,790.76
65040 CHEMSEARCH CHEMICALS FOR CIVIC CENTER 381.56
65050 MARK VEND COMPANY COFFEE FOR CIVIC CENTER 167.10
1950 FACILITIES Total 72,742.32
2101 COMMUNITY DEVELOPMENT ADMIN
62295 KNAPP, KATIE KNAPP - TRANSPORTATION RESEARCH BOARD ANNUAL MEETING 1,173.79
2101 COMMUNITY DEVELOPMENT ADMIN Total 1,173.79
2126 BUILDING INSPECTION SERVICES
52080 AVENUE DEVELOPMENT, LLC PERMIT REFUND - 16ADDR-0056 5,486.93
52090 AVENUE DEVELOPMENT, LLC PERMIT REFUND - 16ADDR-0056 305.04
52095 AVENUE DEVELOPMENT, LLC PERMIT REFUND - 16ADDR-0056 375.03
52110 AVENUE DEVELOPMENT, LLC PERMIT REFUND - 16ADDR-0056 924.25
52120 AVENUE DEVELOPMENT, LLC PERMIT REFUND - 16ADDR-0056 515.75
62236 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 151.60
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 250.00
2126 BUILDING INSPECTION SERVICES Total 8,008.60
2128 EMERGENCY SOLUTIONS GRANT
67110 CONNECTIONS FOR THE HOMELESS 2016 ESG GRANT DRAW 9,031.71
2128 EMERGENCY SOLUTIONS GRANT Total 9,031.71
2205 POLICE ADMINISTRATION
62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 115.50
62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM MOBILE FIELD FORCE ASSESSMENT 1,005.00
62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - JANUARY 340.00
62360 NORTHERN ILLINOIS POLICE ALARM SYSTEM EMERGENCY SERVICES TEAM ASSESSMENT 4,800.00
62360 NORTHERN ILLINOIS POLICE ALARM SYSTEM MEMBERSHIP DUES 400.00
65020 J. G. UNIFORMS, INC UNIFORM - VEST 756.00
65125 MARK VEND COMPANY COFFEE CUPS 151.38
2205 POLICE ADMINISTRATION Total 7,567.88
2210 PATROL OPERATIONS
62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE CLEANING 440.00
65085 CITY OF WAUKEGAN SQUAD CAR EQUIPMENT 4,300.00
65085 L3 COMMUNICATIONS MOBILE-VISION, INC.CAMERA EQUIPMENT 2,024.60
2210 PATROL OPERATIONS Total 6,764.60
2240 POLICE RECORDS
62645 MICROSYSTEMS INC.DIGITAL ARCHIVING SUBSCRIPTION 456.71
65095 OFFICE DEPOT OFFICE SUPPLIES-2,191.75
2240 POLICE RECORDS Total 2,648.46
2260 OFFICE OF ADMINISTRATION
62295 HICKS, BRIAN M.TRAINING/MEAL ALLOWANCE - 40 BASIC INVESTIGATIONS 75.00
62295 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 667.06
62295 MOORE,THOMAS TRAINING TRAVEL - NATIONAL INTERCOLLEGIATE SUMMIT 190.00
62295 YATES, MATTHEW TRAINING / MEALS - 40 BASIC INVESTIGATIONS 75.00
62295 WERNICK, AARON TRAINING/ MEALS 40 HR FTO PROGRAM 75.00
62295 WERNICK, AARON TRAINING/ MEALS SUPERVISION OF POLICE PERSONNEL 150.00
62295 RUSSELL, DANIEL TRAINING TRAVEL -NATIONAL INTERCOLLEGIATE SUMMIT 706.55
62295 SERVATIUS, DALTON TRAINING / MEALS - CIT TRAINING 75.00
62295 EFRAIN GONZALEZ TRAINING / MEALS - CIT TRAINING 75.00
62295 THOMAS, MARVIN TRAINING/ MEALS CIT TRAINING 75.00
62295 LEESON, GERARD TRAINING / MEALS BASIC EVIDENCE TECH 150.00
62295 WITT, KARL TRAINING/ MEALS CIT TRAINING 75.00
62295 ADAM NAWOTKA TRAINING / MEALS - 40 BASIC INVESTIGATIONS 75.00
2260 OFFICE OF ADMINISTRATION Total 2,463.61
2270 TRAFFIC BUREAU
62490 NORTH SHORE TOWING TOW & HOOK 150.00
65125 TOMMY ANDERSON TOW REFUND 190.00
65125 SHONTAE NASH TOW REFUND 150.00
2270 TRAFFIC BUREAU Total 490.00
2291 PROPERTY BUREAU
65085 B&H PHOTO VIDEO EVIDENCE SUPPLIES 226.50
65125 SAFARILAND, LLC PROPERTY SUPPLIES 617.58
65125 LYNN PEAVEY COMPANY EVIDENCE SUPPLIES 51.95
65125 EVIDENT INC.FORENSICS SUPPLIES 252.54
65125 PORTER LEE CORPORATION PROPERTY SUPPLIES 488.07
2291 PROPERTY BUREAU Total 1,636.64
233 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
2295 BUILDING MANAGEMENT
62225 COLLEY ELEVATOR CO.SERVICE CALL 283.50
65125 DUSTCATCHERS, INC.FLOOR MATS 108.50
65125 CYMBAL COMMUNICATIONS WIRELESS HEADSETS 839.13
2295 BUILDING MANAGEMENT Total 1,231.13
2305 FIRE MGT & SUPPORT
62360 METROPOLITAN FIRE CHIEFS ASSOC. 2017 MEMBERSHIP DUES- B. SCOTT,D.HOLT,P.POLEP 120.00
65020 TODAY'S UNIFORMS INC.UNIFORMS 1,676.74
2305 FIRE MGT & SUPPORT Total 1,796.74
2310 FIRE PREVENTION
62295 ILLINOIS FIRE INSPECTORS ASSOCIATION TRAINING SEMINAR 60.00
2310 FIRE PREVENTION Total 60.00
2315 FIRE SUPPRESSION
62295 ILLINOIS SOCIETY OF FIRE TRAINING-FIREMAN 300.00
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 350.00
62605 MABAS DIVISION III 2017 MABAS DUES 5,000.00
2315 FIRE SUPPRESSION Total 5,650.00
2407 HEALTH SERVICES ADMIN
62360 ILLINOIS PUBLIC HEALTH ASSOCIATION 2017 ANNUAL DUES 500.00
2407 HEALTH SERVICES ADMIN Total 500.00
2435 FOOD AND ENVIRONMENTAL HEALTH
62345 COOK COUNTY RECORDER OF DEEDS LEIN RECORDING FEES 40.00
62474 TEPIC LANDSCAPING, INC.CLEAN UP AND MOWING OF VACANT PROPERTIES 2,300.00
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 151.60
65075 FINEST COURIER LOGISTICS COURIER SERVICES 70.00
2435 FOOD AND ENVIRONMENTAL HEALTH Total 2,561.60
3005 REC. MGMT. & GENERAL SUPPORT
62295 KAREN S. HAWK TRAVEL REIMBURSEMENT 565.80
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 165.65
3005 REC. MGMT. & GENERAL SUPPORT Total 731.45
3010 REC. BUSINESS & FISCAL MGMT
62500 VERMONT SYSTEMS INC TRAINING 200.00
65095 OFFICE DEPOT OFFICE SUPPLIES 454.84
3010 REC. BUSINESS & FISCAL MGMT Total 654.84
3030 CROWN COMMUNITY CENTER
62505 CLASSIC BOWL FIELD TRIPS 274.50
65025 GOURMET GORILLA, INC.CHILDCARE FOOD 1,915.20
65040 UNIFIRST CORPORATION CUSTODIAL SUPPLIES 17.80
65040 UNIFIRST CORPORATION CUSTODIAL SUPPLY 17.53
65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
3030 CROWN COMMUNITY CENTER Total 2,264.03
3035 CHANDLER COMMUNITY CENTER
62505 EVANSTON TOWNSHIP HIGH SCHOOL ETHS FIELDHOUSE RENTAL TENNIS 1,700.00
3035 CHANDLER COMMUNITY CENTER Total 1,700.00
3040 FLEETWOOD JOURDAIN COM CT
62225 GILLESPIE, WILL MONTHLY CLEANING FOR FISH TANK IN MAIN LOBBY 150.00
62225 CINTAS CORPORATION #769 MONTHLY CLEANING FOR DOOR MATS 207.08
62225 DRAPERY CENTER VERTICAL BLINDS INSTALLEDAND MOUNT 862.00
62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 150.00
65070 MIDWEST TIME RECORDER CLOCK MAINTENANCE 176.00
65110 NATIONAL BUSINESS FURNITURE COMPUTER LOUNGE FURNITURE 2,557.20
3040 FLEETWOOD JOURDAIN COM CT Total 4,102.28
3045 FLEETWOOD/JOURDAIN THEATR
62505 LEVANDER, KELLY PROGRAM DUTIES 480.00
62511 DELONG, ANTORA TATOR TOT DIRECTOR 350.00
62511 WILLIAMSON, CHRISTOPHER ASSISTANT DIRECTOR TATER TOT 150.00
62511 THOMAS, GILLILAND CHADWICK FJT STAGE MANAGER 40.00
3045 FLEETWOOD/JOURDAIN THEATR Total 1,020.00
3050 RECREATION OUTREACH PROGRAM
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL-LOVELACE 47.68
3050 RECREATION OUTREACH PROGRAM Total 47.68
3055 LEVY CENTER SENIOR SERVICES
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 48.09
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 167.88
3055 LEVY CENTER SENIOR SERVICES Total 215.97
3080 BEACHES
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL BEACH 47.67
3080 BEACHES Total 47.67
3095 CROWN ICE RINK
62245 JORSON & CARLSON ICE SCRAPER MAIINTENANCE 37.67
62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 37.67
62251 NATIONAL ROOFING CORP.ROOF REPAIRS 1,425.00
62251 TOTAL MECHANICAL SOLUTIONS, LLC MACHINE MAINTENANCE 3,401.57
62360 SESAC MEMBERSHIP DUES 1,292.00
334 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
62505 KLING, GARRETT SKATING CLINIC 675.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 85.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 671.75
65040 UNIFIRST CORPORATION CUSTODIAL SUPPLIES 53.40
65040 UNIFIRST CORPORATION CUSTODIAL SUPPLY 52.62
65050 CITY LIGHTING PRODUCTS BUILDING MAINTENANCE 151.00
65050 BOTANY BAY CHEMICAL COMPANY MACHINE MAINTENANCE 1,413.08
65070 FORWARD SPACE LLC D/B/A OFFICE OFFICE CHAIRS 1,760.00
3095 CROWN ICE RINK Total 11,055.76
3130 SPECIAL RECREATION
62490 MCGAW YMCA POOL RENTAL 960.00
3130 SPECIAL RECREATION Total 960.00
3215 YOUTH ENGAGEMENT DIVISION
62205 GENERATION COPY INC MIDDLE SCHOOL PARTIES 66.40
62490 SHELTON, PATRICK *MIDDLE SCHOOL PARTY DJ 150.00
3215 YOUTH ENGAGEMENT DIVISION Total 216.40
3225 GIBBS-MORRISON CULTURAL CENTER
62509 MENSCH, JOSHUA BOXING CLASS 180.00
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 87.05
62509 MUSE OF FIRE THEATRE COMPANY INTRO TO SPEAKING SHAKESPEARE 264.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 134.97
3225 GIBBS-MORRISON CULTURAL CENTER Total 666.02
3710 NOYES CULTURAL ARTS CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 41.88
3710 NOYES CULTURAL ARTS CENTER Total 41.88
3720 CULTURAL ARTS PROGRAMS
65095 OFFICE DEPOT OFFICE SUPPLIES 91.92
3720 CULTURAL ARTS PROGRAMS Total 91.92
4105 PUBLIC WORKS AGENCY ADMIN
52130 SAMUEL LOBDELL PD FOR PARKING PERMIT - NOT PART OF A DIST 15.00
52130 LINDA DOUGHERTY PD FOR RESIDENTIAL PERMIT BUT MEANT TO PAY FOR W PERMIT 15.00
52130 MARL SCHMID PD FOR YEAR LONG PERMIT BUT ONLY HERE UNTIL JUNE - WANTED 1/2 YR 45.00
52130 VERONICA PANAGIOTOPOULOS PD FOR PARKING PERMIT - NOT PART OF A DIST 15.00
52130 EILEEN A. GRAZIANO PD FOR PARKING PERMIT - NOT PART OF A DIST 15.00
52130 JULYANNA DAVILA PD FOR PARKING PERMIT - NOT PART OF A DIST 15.00
52131 JENNIFER O'SHAUGHNESSY OVERPAID FOR VISITOR PASSES 43.00
62210 RYDIN SIGN & DECAL RESIDENTIAL PERMIT ORDER 783.15
64545 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 1,594.85
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 51.52
4105 PUBLIC WORKS AGENCY ADMIN Total 2,592.52
4300 ENVIRONMENTAL SERVICES
65095 OFFICE DEPOT OFFICE SUPPLIES 53.80
4300 ENVIRONMENTAL SERVICES Total 53.80
4330 GREENWAYS
65070 CONSERV FS RED BROADCAST SPREADER 126.09
4330 GREENWAYS Total 126.09
4400 CAPITAL PLANNING & ENGINEERING
62295 APWA SUBURBAN BRANCH 2 APWA SUBURBAN BRANCH AWARD PLAQUES 100.00
65095 OFFICE DEPOT OFFICE SUPPLIES 140.13
4400 CAPITAL PLANNING & ENGINEERING Total 240.13
4520 TRAF. SIG.& ST LIGHT MAINT
65070 GRAYBAR ELECTRIC STREET LIGHT FIXTURES 1,491.25
65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 87.00
4520 TRAF. SIG.& ST LIGHT MAINT Total 1,578.25
4550 MAINT-SNOW & ICE
65015 MORTON SALT BULK ROCK SALT PURCHASE 22,321.67
4550 MAINT-SNOW & ICE Total 22,321.67
100 GENERAL FUND Total 284,319.76
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62210 DELUXE BUSINESS FORMS & SUPPLIES GENERAL ASSISTANCE CHECKS 672.92
4605 GENERAL ASSISTANCE ADMIN Total 672.92
175 GENERAL ASSISTANCE FUND Total 672.92
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 POWER PHONE INC TRAINING - MEDICAL DISPATCH RECERTIFICATION 774.00
62509 MOTOROLA SOLUTIONS, INC.SERVICE AGREEMENT 20,602.08
64505 AT & T UTILITIES 283.57
5150 EMERGENCY TELEPHONE SYSTM Total 21,659.65
205 EMERGENCY TELEPHONE (E911) FUND Total 21,659.65
435 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
215 CDBG FUND
5220 CDBG ADMINISTRATION
62360 NATIONAL COMMUNITY DEVELOPMENT ASSOC.ANNUAL MEMBERSHIP FEE FOR NCDA 940.00
5220 CDBG ADMINISTRATION Total 940.00
215 CDBG FUND Total 940.00
220 CDBG LOAN FUND
5280 CD LOAN
65535 STAT ANALYSIS CORPORATION REHAB - R1189 - LEAD CLEARANCE TEST 70.00
5280 CD LOAN Total 70.00
220 CDBG LOAN FUND Total 70.00
240 HOME FUND
5430 HOME FUND
65535 CONNECTIONS FOR THE HOMELESS TBRA VOUCHER 10,183.98
5430 HOME FUND Total 10,183.98
240 HOME FUND Total 10,183.98
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
62490 CHICAGO TITLE INSURANCE NO CASH BID 5,950.00
5465 AFFORDABLE HOUSING Total 5,950.00
250 AFFORDABLE HOUSING FUND Total 5,950.00
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 5,407.54
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 18.95
7005 PARKING SYSTEM MGT Total 5,426.49
7015 PARKING LOTS & METERS
62375 CTA/AB MONTHLY RENT LOT 19 BENSON-CHURCH-UNIV PLACE 990.00
7015 PARKING LOTS & METERS Total 990.00
7025 CHURCH STREET GARAGE
62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 47,235.50
62425 OTIS ELEVATOR COMPANY 2017 ELEVATOR SERVICE AGREEMENT 13,562.64
64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00
64505 CALL ONE COMMUNICATION CHARGES 878.19
7025 CHURCH STREET GARAGE Total 62,186.33
7036 SHERMAN GARAGE
62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 106,848.00
62425 THYSSENKRUPP ELEVATOR ELEVATOR SERVICE & MAINTENANCE FOR SHERMAN PARKING GARAGE 9,195.48
64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00
64505 CALL ONE COMMUNICATION CHARGES 1,952.21
7036 SHERMAN GARAGE Total 118,505.69
7037 MAPLE GARAGE
62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 91,104.00
62425 OTIS ELEVATOR COMPANY 2017 ELEVATOR SERVICE AGREEMENT 26,734.92
64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00
64505 CALL ONE COMMUNICATION CHARGES 1,437.96
7037 MAPLE GARAGE Total 119,786.88
505 PARKING SYSTEM FUND Total 306,895.39
510 WATER FUND
4200 WATER PRODUCTION
64505 JULIE INC 2017 ANNUAL ASSESSMENT 9,397.75
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 29.95
65095 OFFICE DEPOT OFFICE SUPPLIES 335.75
4200 WATER PRODUCTION Total 9,763.45
4210 PUMPING
65070 CALIFORNIA ECONOMIZER HVAC UPGRADE-SERVICE BUILDING 4,085.25
4210 PUMPING Total 4,085.25
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 1,005.00
65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE 2,384.00
65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)7,628.91
65030 CARUS PHOSPHATES, INC.ORTHOPOLYPHOSPHATE (PER SPEC)16,508.48
4220 FILTRATION Total 27,526.39
4540 DISTRIBUTION MAINTENANCE
62210 ON TRACK FULFILLMENT INC.RPZ CARDS PRINT & MAIL 75.00
62275 ON TRACK FULFILLMENT INC.RPZ CARDS PRINT & MAIL 61.05
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 162.60
4540 DISTRIBUTION MAINTENANCE Total 298.65
536 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
7105 PUMPING
64505 CALL ONE COMMUNICATION CHARGES 253.43
7105 PUMPING Total 253.43
510 WATER FUND Total 41,927.17
515 SEWER FUND
4530 SEWER MAINTENANCE
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 143.65
4530 SEWER MAINTENANCE Total 143.65
515 SEWER FUND Total 143.65
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
62390 LAKESHORE RECYCLING SYSTEMS 2017 CONDOMINIUM SOLID WASTE REMOVAL 72,000.06
62405 SOLID WASTE AGENCY NORTHERN COOK DISPOSAL FEES FOR FY 2017 119,146.80
62415 GROOT RECYCLING & WASTE SERVICES 2017 SOLID WASTE RESIDENTIAL REMOVAL 271,760.76
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 462,907.62
520 SOLID WASTE FUND Total 462,907.62
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64505 CALL ONE COMMUNICATION CHARGES 737.96
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 94.75
7705 GENERAL SUPPORT Total 832.71
7710 MAJOR MAINTENANCE
62355 CINTAS #22 UNIFORM SERVICE 160.29
62355 CINTAS #23 WEEKLY UNIFORM SERVICE 139.38
62355 CINTAS #24 WEEKLY UNIFORMS 160.29
62355 CINTAS CORPORATION #769 MAT SERVICE 254.78
62355 CINTAS CORPORATION #770 WEEKLY MAT SERVICE 254.78
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS AUTOMATIC VEHICLE LOCATORS 249.40
65035 KELLER HEARTT CO, INC.511 GALLONS OF BULK HYDRAULIC OIL...INV#0274972-IN 1,502.34
65060 1ST AYD CORPORATION CHEMICALS FOR THE SHOP 1,225.62
65060 ATLAS BOBCAT, INC.#632 TAIL LIGHT 69.92
65060 BUCK BROTHERS, INC.#555 CUTTING EDGE 426.26
65060 CUMBERLAND SERVICENTER DOOR HINGE 106.14
65060 HAVEY COMMUNICATIONS INC.#31 ADDITIONAL LIGHTS 203.00
65060 HAVEY COMMUNICATIONS INC.#31 SET UP NEW POLICE VEHICLE 3,325.95
65060 HAVEY COMMUNICATIONS INC.#32 SET UP NEW POLICE VEHICLE 3,325.95
65060 HAVEY COMMUNICATIONS INC.#49 ADDITIONAL LIGHTS 203.00
65060 HAVEY COMMUNICATIONS INC.#49 SET UP NEW POLICE VEHICLE 3,560.45
65060 HAVEY COMMUNICATIONS INC.#54 SET UP NEW POLICE VEHICLE 4,765.95
65060 HAVEY COMMUNICATIONS INC.POWER SUPPLY 139.40
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 1.5V BATTERIES 13.50
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 6 NEW BATTERIES 566.09
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 921.59
65060 LAKE/COOK C.V. JOINTS INC #916 AXLE REPAIRS 449.00
65060 LEACH ENTERPRISES, INC.1/4" PETCOCK 12.98
65060 LEACH ENTERPRISES, INC.AUTO DRAIN VALVE 116.77
65060 LEACH ENTERPRISES, INC.CHAIN SPROCKET 105.52
65060 LEACH ENTERPRISES, INC.SLACK ADJUSTERS 163.70
65060 MCCANN INDUSTRIES, INC.#936 BRAKES 1,122.36
65060 MIDWEST EQUIP./OMER LIFTS BEARING FOR VEHICLE LIFTS 240.00
65060 MIDWEST TIME RECORDER TIME CARDS 60.00
65060 MONROE TRUCK EQUIPMENT LED FLASHER 412.08
65060 NORTH SHORE TOWING #661 TOWED BACK TO FLEET 620.00
65060 NORTH SHORE TOWING #668 TOW FOR REPAIR 720.00
65060 NORTH SHORE TOWING WINCH 120.00
65060 PATTEN INDUSTRIES #917 BLANK PLATE 383.33
65060 PATTEN INDUSTRIES BLANK PLATE FOR SKIDSTEER 383.33
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.#158 LIFT REPAIR 1,039.38
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.#524 FENDERS 933.76
65060 RUSSO POWER EQUIPMENT PARTS FOR 917 1,024.06
65060 SPRING ALIGN #916 ALIGNMENT 99.95
65060 STANDARD EQUIPMENT COMPANY #661 INSPECTION 721.32
65060 STANDARD EQUIPMENT COMPANY #668 INSPECTION 682.50
65060 UNITED PARCEL SERVICE SHIPPING 24.06
65060 VERMEER MIDWEST #560 BEARING 42.52
65060 VERMEER MIDWEST #560 CLUTCH 303.42
65060 VERMEER MIDWEST #563 SHAFT 202.58
65060 ZARNOTH BRUSH WORKS, INC.BOBCAT GUTTER BROOM 270.00
65060 WEST SIDE EXCHANGE BOLTS #553 19.88
65060 GENERAL TRUCK PARTS & EQT MALE ELBOW 31.75
65060 TEREX UTILITIES, INC.#589 BOOM COVERS 306.28
65060 INTERSTATE POWER SYSTEMS, INC.REPAYMENT OF CREDIT 128.40
65060 FUTURE ENVIRONMENTAL, INC.USED FILTER PICK UP 35.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 HEATER REPAIRS 911.42
65060 GLOBAL EMERGENCY PRODUCTS, INC.#325 SEAT BELT, HEAT AND ROLLUP DOOR REPAIRS 1,122.16
65060 GLOBAL EMERGENCY PRODUCTS, INC.325 &328 WINDSHIELD 816.96
65060 GLOBAL EMERGENCY PRODUCTS, INC.ELECTRICAL BOXES 308.01
65060 GLOBAL EMERGENCY PRODUCTS, INC.HORN PAD 79.89
637 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
65060 GLOBAL EMERGENCY PRODUCTS, INC.SPOT LIGHTS 384.20
65060 S & T AUTOMOTIVE, INC.#910 FAN 516.85
65060 CARQUEST EVANSTON FLOOR MATS 143.46
65060 GOLF MILL FORD #113 RESV TANK 86.70
65060 GOLF MILL FORD #163 THERMOSTAT 27.40
65060 GOLF MILL FORD #314 EXHAUST 96.00
65060 GOLF MILL FORD #43 ABS SENSOR 15.13
65060 GOLF MILL FORD #50 BLOWER MOTOR 163.55
65060 GOLF MILL FORD #505 REPAIRS 192.00
65060 GOLF MILL FORD #517 BOOSTER 291.70
65060 GOLF MILL FORD #517 BRAKE PADS & SHOCKS 909.93
65060 GOLF MILL FORD #517 P/S SEAL 21.95
65060 GOLF MILL FORD #549 FRONT PADS 79.30
65060 GOLF MILL FORD #576 COOLANT RESV TANK 100.25
65060 GOLF MILL FORD #576 HEATER HOSE 53.45
65060 GOLF MILL FORD #576 RADIATOR HOSE 69.05
65060 GOLF MILL FORD #601 REPLACE COOLANT PUMP 963.08
65060 GOLF MILL FORD #619 TRANS REPAIR 5,526.94
65060 GOLF MILL FORD #626 REPLACED EGR COOLER 1,849.93
65060 GOLF MILL FORD #764 SPARK PLUGS & WIRES 182.03
65060 GOLF MILL FORD #916 BALL JOINTS 277.66
65060 GOLF MILL FORD #916 ROTORS 207.52
65060 GOLF MILL FORD #916 TIE ROD ENDS 82.22
65060 GOLF MILL FORD #916 WHEEL BEARING 124.66
65060 GOLF MILL FORD #97 MIRROR ASSY 255.50
65060 GOLF MILL FORD BLOWER MOTOR PIGTAIL 17.11
65060 GOLF MILL FORD BrRAKE PADS 79.30
65060 GOLF MILL FORD CIRCUIT 50.32
65060 GOLF MILL FORD CORE CREDIT -225.00
65060 GOLF MILL FORD SOLD51A bBLOWER MOTOR 69.57
65060 SUBURBAN ACCENTS, INC.GRAPHICS CAR #35 300.00
65060 SUBURBAN ACCENTS, INC.KEY CHAINS FOR ALL FLEET VEHICLES 1,170.00
65060 WENTWORTH TIRE SERVICE RECAP TIRE 151.50
65060 WENTWORTH TIRE SERVICE TIRE REPAIR 109.00
65060 WENTWORTH TIRE SERVICE TIRE REPIARS 114.00
65060 ORLANDO AUTO TOP #325 & #328 INSTALL WINDSHIELD 300.00
65060 LAWSON PRODUCTS, INC.KEY BLANKS 122.40
65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 197.94
65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS & ROTORS 480.56
65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 440.22
65060 CHICAGO PARTS & SOUND, LLC CONTROLLER 184.62
65060 CHICAGO PARTS & SOUND, LLC OIL FILTERS 51.60
65060 CHICAGO PARTS & SOUND, LLC SWAY BAR LINK 18.66
65060 ADVANCED PROCLEAN INC.POWER WASHING OF EQUIPMENT 1,427.05
65060 APC STORES, INC., DBA BUMPER TO BUMPER JANUARY STATEMENT PAYMENT..AUTOMOTIVE PARTS 4,968.79
65060 THE CHEVROLET EXCHANGE #63 RADIATOR 446.25
65060 THE CHEVROLET EXCHANGE SENSOR #765 65.91
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 ELECTRONIC CONTROL 487.22
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 PARKING BRAKE 532.38
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #577 AIR TEMP SENSOR 29.56
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #629 LIGHT HEAD 167.98
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 3 AIR FILTERS 229.92
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CIRCUIT BREAKER 148.12
65060 MILLER HYDRAULIC SERVICE, INC.HYD CYL REPAIR 648.40
65065 WENTWORTH TIRE SERVICE 5 NEW TIRES 1,316.95
65065 WENTWORTH TIRE SERVICE 7 NEW TIRES 890.12
65065 WENTWORTH TIRE SERVICE 8 NEW TIRES 1,007.44
65065 WENTWORTH TIRE SERVICE RECAP TIRES 682.42
65085 LUCAS K LARRY TOOL ALLOWANCE 2017 800.00
65085 ROMEO U. LIM, JR.2017 TOOL ALLOWANCE 800.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 57.81
7710 MAJOR MAINTENANCE Total 66,545.03
600 FLEET SERVICES FUND Total 67,377.74
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
65550 HAVEY COMMUNICATIONS INC.#31 ADDITIONAL LIGHTS 203.00
65550 HAVEY COMMUNICATIONS INC.#31 SET UP NEW POLICE VEHICLE 3,325.95
65550 HAVEY COMMUNICATIONS INC.#32 SET UP NEW POLICE VEHICLE 3,325.95
65550 HAVEY COMMUNICATIONS INC.#49 ADDITIONAL LIGHTS 203.00
65550 HAVEY COMMUNICATIONS INC.#49 SET UP NEW POLICE VEHICLE 3,560.45
65550 HAVEY COMMUNICATIONS INC.#54 SET UP NEW POLICE VEHICLE 4,765.95
65550 HAVEY COMMUNICATIONS INC.POWER SUPPLY 139.40
7780 VEHICLE REPLACEMENTS Total 15,523.70
601 EQUIPMENT REPLACEMENT FUND Total 15,523.70
605 INSURANCE FUND
7800 RISK MANAGEMENT
62310 J.J. KELLER & ASSOCIATES, INC.CITYWIDE TRAINING-ONLINE 6,000.00
7800 RISK MANAGEMENT Total 6,000.00
605 INSURANCE FUND Total 6,000.00
Grand Total 1,224,571.58
738 of 476
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2017 FY 2017
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
VARIOUS
7565.68305 IEPA LOAN DISBURSEMENT SEWER FUND 180,453.35
180,453.35
INSURANCE
VARIOUS VARIOUS WORKERS COMP 150,055.30
VARIOUS VARIOUS CASUALTY LOSS 8,384.18
VARIOUS VARIOUS CASUALTY LOSS 19,998.03
VARIOUS VARIOUS WORKERS COMP 77,637.65
256,075.16
436,528.51
Grand Total 1,661,100.09
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
839 of 476
For City Council meeting of February 13, 2017 Item A3.1
Business of the City by Motion: Recent NU Property Acquisition – 1810 Oak Ave.
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Michelle Masoncup, Deputy City Attorney
Subject: Recent Northwestern University Property Acquisition – 1840 Oak Avenue
Date: February 13, 2017
Recommended Action:
It is recommended that the City Council receive this report regarding Northwestern
University’s recent property acquisition of 1840 Oak Avenue within the boundaries of
the Research Park zoning district and refer the item back to Administration & Public
Works for further discussion at its March 13, 2017 meeting.
Livability Benefits:
Built Environment – Enhance Public Spaces and Provide a Stable Property Tax Base
Background and Analysis:
Property Status
Alderman Fiske made an Aldermanic reference requesting City staff evaluate an
expected purchase of real property in the Research Park district (1840 Oak Avenue) by
Northwestern University. This evaluation necessitated a review of agreements put into
place by the City and Northwestern University in the 1980s to govern future transactions
in the Research Park district.
In a letter dated January 31, 2017 (attached), the University indicated that it was
acquiring 1840 Oak Avenue. In that letter, the University indicated it would commit to
making annual voluntary payments each December in the amount of $350,000 to the
City.
The PIN for the property is 11-18-112-040-0000. City records indicate the transfer
stamp was purchased on January 19, 2017. The purchase price was $4,500,000 and
the transfer stamp fee was $22,500. Cook County Assessor records indicate that the
property tax payable at 1840 Oak for 2015 was $275,860.
Staff requested the University clarify with us if it closed the sales transaction for this
property.
Memorandum
40 of 476
Historical Background on Research Park and Property
The history of the Research Park is long and winding, and exceeds the scope of this
memorandum. On February 5, 1986, Northwestern and the City executed a Statement
of Understanding (“SOU”) that outlined future transactions, the creation of TOPCORP to
which the City and Northwestern were members, and which parties would own certain
parcels of land if all could be acquired. Recital 3 in this SOU recites that “…certain
lands shall be conveyed to TOPCORP and thereby placed on the tax rolls,….”.
On March 24, 1988, a Declaration of Covenants, Conditions, and Restrictions for the
Northwestern University/Evanston Research Park (“CCR”) was executed and recorded
that set forth specific covenants and restrictions regarding future development for a
specific area. The parties to the CCR are TOPCORP, Inc., Northwestern University,
and Research Park, Inc. The boundaries of the Research Park are identified on page
115 of the CCR, which identifies the properties included by number, 1840 Oak is Parcel
2. (Map attached).
Page 20, Section 5.3 of the CCR states:
Consent Required for Certain Transfers. Without the prior express written consent
of the City, no portion of the Property (other than Parcel 14) shall be sold,
conveyed, leased or otherwise disposed of to a tax exempt entity (other than the
City or, in the case of a Parcel upon which the University is constructing or will construct
a parking structure in accordance with the terms of the Development Agreement, the
University, provided that the foregoing shall not be deemed in any manner to obligate
the University to construct such parking structure) if the result thereof would be to
exempt such portion of the Property from the payment of general real estate
taxes. [Emphasis added]
Page 30, Section 10.1, provides the duration of the CCR is until December 31, 2086.
Page 40, Section 14.9, provides that the covenants within this CCR run with the land
However, given that Ald. Fiske’s referral is recent, there remains a voluminous record of
documents relating to Research Park formation and the chain of title relative to
transactions of Parcel 2/1840 Oak, to comprehensively evaluate. In order to evaluate
30 years of documents, memorandums and related information, staff is recommending
that this issue be returned to Administration & Public Works at its March 13, 2017
meeting for further discussion.
Attachments:
January 31, 2017 Letter from Nim Chinniah
Research Park Boundary Map
February 5, 1986 Statement of Understanding between the City and NU (first SOU)
March 24, 1988 Declaration of Covenants, Conditions, Restrictions and Easements for
Northwestern University/Evanston Research Park
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
David Stoneback, Public Works Agency Director
Subject: Water Supply Agreement Updates – Skokie and Lincolnwood
Date: February 8, 2017
Recommended Action:
Staff recommends that the City Council receive and file this update.
Livability Benefits:
Built Environment: Manage water resources responsibly
Summary:
The existing Water Supply and Service Agreement between the City of Evanston and
the Village of Skokie was executed in 1997 and will expire on February 28, 2017. As
allowed by the agreement, Evanston provided Skokie with a notice five years in
advance that Evanston is terminating the existing agreement to prevent the agreement
from automatically renewing.
Due to the negotiations with Morton Grove and Niles over their wholesale water supply
agreement, negotiations with Skokie to renew their water supply contract moved slowly.
Evanston and Skokie discussed a ten-month extension of the Skokie agreement to
allow both parties to analyze and give proper due diligence to the conditions of a longer
term water supply agreement.
Currently, Skokie’s water rate includes water treatment as well as distribution of the
water to the Evanston border at three locations: Oakton, Emerson and Gross Pointe
Road and receives the water without any re-pumping into their distribution system. The
actual calculation of the Skokie rate currently only covers the actual water treatment
costs and a low percentage of the distribution cost. In contrast, the Northwest Water
Commission pays only for water treatment and Morton Grove/Niles pays for water
treatment and receiving water at only one delivery point at Emerson.
Memorandum
For City Council meeting of February 13, 2017 Item A3.2
Water Supply Agreement Updates – Skokie and Lincolnwood
For Action: Accept and Place on File
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Evanston had provided Skokie with information indicating that the Skokie rate would
increase significantly and proposed that the rate during the ten-month extension be
increased. While Skokie officials agree with a short term extension while a longer
agreement is negotiated, there is not agreement on any rate increase other than the 2%
increase contemplated by the expiring agreement. City staff will continue these
discussions in the coming weeks and will return with a proposed extension agreement
for City Council consideration at its February 27, 2017 meeting.
The City also continues discussions with the Village of Lincolnwood. After almost two
years since our last communications with them, staff has been in regular contact with
them in recent weeks. City staff has provided a proposed rate and would provide water
to Lincolnwood at a delivery point at Oakton and McCormick. Lincolnwood would then
build its own pipe for connection to its system. Staff hopes to conclude discussions with
them shortly.
The table below provides information regarding water rates:
Wholesale Water Rate
($/1,000 gallons)
Retail Water Rate
($/1,000 gallons)
Evanston retail customer $3.09
Skokie wholesale rate $1.06
Skokie retail customer $5.26*
NW Commission wholesale rate $0.67 **
Buffalo Grove retail customer $4.56
Palatine retail customer $4.95
Wheeling retail customer $5.82
Arlington Heights retail customer $5.84
Des Plaines retail customer $6.75
Morton Grove / Niles wholesale rate $0.78 ***
Chicago retail and wholesale rate $3.81
* Skokie rate includes water and sewer.
** Northwest W ater Commission installed their own transmission main to the pump
station and therefore does not pay for any of Evanston’s transmission mains.
*** Morton Grove / Niles will only have one delivery point and therefore will only be
charged for the Evanston transmission main from the pump station to the delivery
point.
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For City Council meeting of February 13, 2017 Item A3.3
Business of the City by Motion: Contract Extension for Water Distribution System
Materials
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
James Maiworm, Bureau Chief of Infrastructure Maintenance
Subject: Approval of One-year Contract Extension for the 2016 Water Distribution
System Materials Contract (Bid 16-15)
Date: January 9, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one-year
contract extension of the 2016 Distribution System Materials contract (Bid 16-15) with
Mid-American Water of Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the
amount of $50,000.
Funding Source:
Purchase of materials under this contract will be funded from the Water Fund, Account
510.40.4540.65055. The FY 2017 budget has an allocation of $155,000 in this account
for the purchase of all distribution materials.
Livability Benefits:
Built Environment – Manage water resources responsibly
Climate & Energy – Improve energy and water efficiency
Background Information:
This contract provides for the purchase of items used by the Public Works Agency for
maintenance of the water distribution system. The contract is for one year (2016) with
an optional one year extension (2017). Although two groups of materials were bid in
2016, Group A and Group B, sufficient stock still exists for 2017 of the Group A items.
The terms of the contract allow each group to be awarded individually therefore, only
the items in Group B are under consideration for a contract extension.
The items were bid in two groups:
•Group A – Fire Hydrants (not awarded)
•Group B – Brass Valves, Fittings and Gaskets
The 2016 Bid Summary is attached.
Memorandum
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Mid-American has done a good job in their supply and delivery of materials during the
initial first year of the contract.
Summary:
The 2016 contract with Mid-American included a one-year contract extension. The City
contacted Mid American to inquire about their willingness to maintain their pricing for an
additional year. Because of their performance over the last year and their willingness to
supply materials at the same unit price (see attached letter), City staff is recommending
extending their contract for group B of materials (Group B – Brass Valves, Fittings and
Gaskets) for one year.
Legislative History:
Original 2016 Distribution System Materials contract (Bid No. 16-15 Group B) was
approved by City Council on March 14, 2016
Attachments:
2016 Distribution System Bid Summary
Letter from Mid American, dated January 12, 2017, stating willingness to hold prices
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Renewal of the Annual Harris Maintenance and Support Agreement
Date: January 23, 2017
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement with Harris
Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar
Utility Billing software, in the amount of $40,480.31. This agreement will be for the term
of March 1, 2017 through February 28, 2018.
Funding Source:
Funding for this purchase will be from Account 510.40.4225.62340, which has an FY
2017 budget allocation of $45,000.00.
Livability Benefits:
Built Environment: Manage water resources responsibly
Summary:
The Harris NorthStar Utility Billing Software (known in Evanston as AQUAS) is a utility
billing system that has been used by the Water Production Agency since 2009. The
AQUAS system is used for billing customers for water, sewer and sanitation charges.
Annual maintenance and support agreements are standard in the technology industry
and are typically assessed by software companies to continuously improve software
applications as well as to fund support centers with skilled employees that assists
customers in resolving problems as quickly as possible. As a customer with an active
maintenance and support agreement, the City has access to all available fixes and
enhancements to the software as well as to online and telephone customer support.
Memorandum
For City Council meeting of February 13, 2017 Item A3.4
Business of the City by Motion: Renewal of Annual Harris Maintenance and
Support Agreement
For Action
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This is a sole-source request because the only option for continuous comprehensive
maintenance and support of the Harris NorthStar application is Harris Computer
Systems (the developer and distributor of the software). There are no independent
third-party businesses that provide support for this product.
Annual maintenance and support for 2016 was $39,301.27. The renewal cost for 2017
reflects a three percent increase from the previous year. The table below provides a
historical maintenance and support cost summary beginning 2009 through 2017.
Fiscal Year Required Funding Percent Change from
Previous Year
2017 $40,480.31 3%
2016 $39,301.27 *-9.82%
2015 $43,578.96 3%
2014 $42,276.57 8.15%
2013 $39,090.68 4.99%
2012 $37,229.22 4.99%
2011 $35,456.40 5%
2010 $33,768.00 5%
2009 $32,160.00 -
*The decrease in cost between 2015 & 2016 is attributable to the removal of mCare due to its
incompatibility with the City Works software currently used for creating work orders.
Attachments:
Harris invoice
Harris North/Star Letter dated January 27, 2017
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For City Council meeting of February 13, 2017 Item A3.5
Business of the City by Motion – MWRD Annual User Charges
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Estimated Annual User Charge for 2017 with the Metropolitan Water
Reclamation District of Greater Chicago for Disposal of Sludge Generated
as Part of the Water Treatment Process
Date: February 13, 2017
Recommended Action:
Staff recommends City Council approval of the Estimated Annual User Charge for 2017
with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for
Disposal of Sludge generated as part of the water treatment process in the amount
$215,770.96. Four quarterly payments of $53,942.74 will be made beginning in
February 2017 and ending November 2017.
Funding Source:
Funding for this work will be from the Water Fund, Account 510.40.4220.62420. This
account has a budget of $300,000.00 specifically allocated for MWRDGC sludge
disposal fees.
Livability Benefits:
Built Environment: Manage water resources responsibly.
Health & Safety: Improve health outcomes.
Summary:
The initial phase of the water treatment process involves adding coagulants to raw Lake
Michigan water in order to form a “floc” which helps to trap and solidify impurities in the
water and allow them to settle out prior to filtration. This material settles out as part of
the mixing, sedimentation and settling process into basins located underground on the
north side of the Water Treatment Facility. During October and April of each year, this
sediment, or sludge, is removed from the basins by manually washing and rinsing it into
a sewer and sending it to the MWRDGC for treatment. The makeup of this sludge varies
greatly depending on the time of the year, the turbidity (cloudiness) of the raw water and
the utilization and demand for water. The sludge is analyzed for biological oxygen
Memorandum
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demand (BOD) and suspended solids (SS) prior to pumping to the MWRDGC and the
cost for treatment is based on the levels of these parameters as well as the volume of
sludge that has been produced. The MWRD determines an annual amount for the
coming year based on the data from the previous year and bills the City on a pro-rated
quarterly basis. In January of each year, a “true up” calculation is determined using the
BOD, SS and volume data. Depending on these results, there is either an additional
payment if the estimate was low or a credit to the City if the estimate was high. This
method of sludge disposal has been utilized at the water treatment plant for over 50
years.
Staff has researched other options for the removal and disposal of the sludge generated
as part of the water treatment process. There are very few other means of removal and
all of these methods would require the dewatering and drying of the sludge to a degree
where it could be trucked away. The space available at the treatment plant site prohibits
the installation of drying beds, silos or centrifuges that would be needed to dewater/ dry
the sludge. It should be noted that the other water treatment facilities within the
MWRDGC service area continue to discharge their sludge to the MWRDGC due to the
same space and capital cost limitations that prevent Evanston from implementing a
different sludge disposal methodology.
MWRDGC Annual User Charge Payment History
Table 1 below depicts historic MWRDGC Annual User Charge payments and credits
processed 2016 – 2011. During 2014 The City of Evanston received a credit in the
amount of $261,565.15 ($130,782.58 – credit; $130,782.57 – refunded to City of
Evanston on 09/10/2015 check #385391). Credits were also awarded during 2015
($3,414.47), 2012 ($63,507.82) and 2011 ($60.06). *Column labeled “Final Settlement”
indicates credits as a result of City overpayment or additional payment required.
Table 1 2016-2011 MWRDGC Annual User Charge
Year Initial Payments Made Final Settlement Final Amount
2016 $224,560.52 True-up in
progress
(estimated)
$197,231.32
2015 $236,598.68 Refunded to COE
-$3,414.47 $233,184.21
2014 $349,126.64 Refunded to COE
-$261,565.15 $87,561.49
2013 $413,489.59 - $413,489.59
2012 $476,006.92 Refunded to COE
-$63,507.82 $412,499.10
2011 $790,354.20 Refunded to COE
-$60.06 $790,294.14
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Legislative History:
The Annual MWRDGC Sludge Removal User Fee was approved by City Council during
2016.
Attachments:
RD-913 Statement
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For City Council meeting of February 13, 2017 Item A3.6
Business of the City by Motion: Fog House Roof and Masonry Improvements
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Anil Khatkhate, Project Manager
Subject: Fog Houses Roof and Masonry Improvements
Date: February 13, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
Fog Houses Roof and Masonry Improvements with Garland/DBS, Inc. (3800 East 91st
St, Cleveland, OH) in the amount of $354,947.
Funding Source:
Funding for this work will be from the Capital Improvement Fund, which has a budget of
$400,000 for this project as follows:
Funding Account FY 2017 Budget Project Cost
2016 GO Bonds 415.40.4116.65515 $250,000 $250,000
2017 GO Bonds 415.40.4117.65515 $150,000 $104,947
Total $400,000 $354,947
Background Information:
The Fog Houses are located at Lighthouse Landing Park adjacent to the Grosse Point
Lighthouse. The fog houses were leased to the City of Evanston by the federal
government in 1930’s with the condition that they are maintained by the City. The City
currently hosts summer camp for up to 100 children in the fog houses as well as other
year-round programs. However, a recent detailed inspection by staff determined that the
fog houses have deteriorated to the point that they are no longer safe to use unless
some restoration work is completed. Approximately 25% of the Ecology Center’s
annual revenue comes from the programs located at this site. There is no alternate
location for this programming available, and the programs may need to be cancelled for
2017 if a solution is not found to complete needed repairs. During the 2017 budget
Memorandum
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discussions, City Council authorized $400,000 for roof and masonry repairs to the fog
houses.
Both the north and south fog houses were built at the same time for primarily the same
function, so it is likely that both buildings were constructed with the same roofing
material. However, currently the north fog house has a standing seam copper roof, and
the south fog house has a slate roof. Preliminary investigation into the original roofing
material seemed to indicate that the standing seam copper roof was more likely the
original material. This type of roof is also more durable and easier to maintain than
slate, although both are long-lasting roofing materials. Therefore, staff recommends
that both roofs be replaced as standing seam copper.
Due to the site’s designation as a historic site, this project was reviewed by the
Preservation Commission on January 31, 2017 for compliance with historic preservation
guidelines. Staff made the recommendation to restore both roofs as standing seam
copper. The Preservation Commission concurred with staff and has made a positive
recommendation for the proposed improvements. A picture of the north fog house with
the existing standing seam copper roof is attached.
The following is a list of the needed scope for roof replacement, masonry and other
exterior improvements:
• Complete tear-off and replacement of north and south fog house roofs with
polyisocyanurate insulation board, cover board, 2 ply modified bitumen and
topped with standing seam copper roof.
• Installation of new copper gutters and down spouts with splash box
• Complete tuckpointing of north and south fog house masonry walls
• Power washing of masonry walls and recoat with architectural wall coating.
• Scrap existing paint from windows and frames, replace deteriorated wood and
prep surface for new matching paint. Caulk around windows.
• Replace deteriorated lime stone window sills in kind.
• Scrap existing paint from doors and door frames, replace deteriorated wood
stiles and/or panels and prep surface for new matching paint. Caulk around
doors.
U.S. Communities Purchasing Program:
Utilizing the City’s typical design-bid-build process would take such a long duration that
it would not have been possible to complete a roof and masonry project at the fog
houses between the time authorization was given in November 2016 and the start of
summer camp in early June 2017. Therefore, as part of the budget discussion on this
project, staff received approval from City Council to utilize the U.S. Communities
Purchasing Program for this contract. Garland/DBS Inc. is the selected contractor for
roofing and masonry work through this program. Garland was selected through a
competitive Request for Proposal process in 2015 in Cobb County, Georgia for a
nationwide, three-year contract.
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Under the U.S. Communities process, Garland is acting as the project designer and has
produced contract documents for the project. The drawings and specifications were
sent to prequalified local contractors for bidding of the labor only, while Garland is
providing the competitive pricing for all materials used in the project. Garland sent a
report summarizing the pricing and the bids received, and staff has selected the
preferred contractor for labor (in this case, the lowest price contractor). If this contract
award is approved, the City will enter into a contract with Garland, who will subcontract
the labor to the local contractor and oversee their work. A full labor and materials
warranty is provided by Garland at the completion of the work.
The City previously contracted with Garland through the U.S. Communities process for
replacement of four roofs in 2016 and five roofs in 2014 at the water treatment plant.
The projects were well managed and were completed on time and on budget. Several
other nearby communities have used this process to complete roof replacement
projects, including the Village of Kenilworth, the Village of Niles, and the City of Park
Ridge.
Benefits of utilizing the U.S. Communities process, as observed by City staff in 2016
and 2014 and as reported by references in other communities, include:
1. Garland provided in-depth expertise specific to the projects that in-house staff did
not possess.
2. Garland was onsite constantly and was able to more closely monitor construction
than in-house staff would have been able to, which allowed for quick
identification and resolution of issues as they came up during construction.
3. Garland was able to stage construction to accommodate City scheduling
constraints.
4. Projects were completed on time and met the budget.
5. The overall U.S. Communities process resulted in much higher quality
construction.
Based on this feedback, staff recommends utilizing the U.S. Communities process for
this project.
Analysis:
Garland sent the contract documents to the following local prequalified contractors:
Metal Roof Replacement G.E. Riddiford Company, Inc.
Knickerbocker Roofing & Paving Co, Inc.
R.E. Burke Roofing & Sheet Metal
Building Envelope
Restoration
Ajax Construction
April Building Services, Inc.
Enger-Vavra, Inc.
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Bids were received by Garland on February 7, 2017. The following contractors
submitted bids.
Contractor Address
G.E. Riddiford Company, Inc. 2333 Hamilton Rd, Arlington Heights, IL
Knickerbocker Roofing & Paving Co, Inc. 16851 Lathrop Ave, Harvey, IL
R.E. Burke Roofing & Sheet Metal 7667 Gross Point Rd, Skokie, IL
Ajax Construction 3727 N. Western Ave, Chicago, IL
April Building Services, Inc. 22W274 Irving Park Rd, Roselle, IL
Enger-Vavra, Inc. 3406 Marten’s Street, Franklin Park, IL
The contractor pricing is listed in the following table.
Contractor Bid Price
Roofing
Knickerbocker Roofing & Paving Co, Inc. $196,977
G.E. Riddiford Company, Inc. $229,474
R.E. Burke Roofing & Sheet Metal $233,497
Building Envelope Restoration
Ajax Construction $137,970
April Building Services, Inc. $141,403
Enger-Vavra, Inc. $228,862
Total Base Bid (sum of low bidders in each category) $334,947
Allowance for Unforeseen Conditions $ 20,000
Bid Alternate 1 – Remove and Replace Existing Windows
and Doors Not Accepted
Total Bid $354,947
A bid alternate was included to potentially replace the existing windows and doors
instead of restoring them in place. The pricing for this alternate was $13,680. However,
staff prefers to restore the existing windows and doors rather than replace them, and
therefore is not recommending that this alternate be accepted. The detailed pricing
proposal submitted by Garland/DBS is attached.
Work is scheduled to be completed by June 2017. The bids were reviewed by Anil
Khatkhate, Project Manager, and Lara Biggs, Bureau Chief – Capital Planning / City
Engineer. Staff is recommending the award of contract.
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Garland solicited pricing from two M/W/EBE firms: R.E. Burke Roofing & Sheet Metal
and April Building Services, Inc. Neither of these firms submitted the lowest cost
proposal. Since the M/W/EBE program is only a goal, staff recommends the award of
the lowest cost from a responsive and responsible bidder. However, Garland is
requesting a waiver. A memo reviewing the M/W/EBE participation is attached.
Garland has also committed to meeting Local Employment Program requirements.
Attachments:
Garland/DBS Roofing Material and Services Proposal
M/W/EBE Compliance Review Memo, dated 02/9/16
North Fog House with Existing Standing Seam Copper Roof
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1.
2.
3.
4.
5.
Date Submitted: 02/08/2017
Proposal #: 25-IL-170110
ROOFING MATERIAL AND SERVICES PROPOSAL
Grosse Point Lighthouse - Fog Houses
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Garland/DBS, Inc.
3800 East 91st Street
Cleveland, OH 44105
Phone: (800) 762-8225
Fax: (216) 883-2055
Install Architectural Copper Standing Seam Roof System Per Specifications (16Oz
Copper With 16" Wide Flat Panels).
Prime Deck With Sa Primer At A Rate Of 0.5Gal/Sq.
Install (3) Layers Of Rmer Seal High Temp. Waterproofing Membrane In A Staggered
Shingle Fashion Throughout Entire Roof.
MICPA # 14-5903
Illinois General Contractor License #: 104.015673 Ref# 105.005715
Scope of Work: Metal Roof Replacement
Remove Existing Roofing To The Wood Deck. (Save And Turnover Existing Copper
Roofing To Be Recycled By The Owner)
Inspect, Remove, And Replace Any Rotted Wood Decking To Match Existing Deck
Thickness.
Please Note: The following budget/estimate is being provided according to the pricing
established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA)
with Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the
maximum price an agency will be charged under the agreement. Garland/DBS, Inc.
administered a competitive bid process for the project with the hopes of providing a lower
market adjusted price whenever possible.
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Item #Unit Price Quantity Unit Extended Price
2.42 1.91$ 4,900 SF 9,359$
14.11.02
3.22$ 4,900 SF 15,778$
14.11.02
3.22$ 4,900 SF 15,778$
14.11.02
3.22$ 4,900 SF 15,778$
14.31.16
16.10$ 4,900 SF 78,890$
14.31.19
1.40$ 4,900 SF 6,860$
14.31.24
5.02$ 4,900 SF 24,598$
167,041$
Tear-off & Dispose of Debris: SYSTEM TYPE
Metal Roofing System - Wood / Tectum Deck
Sub-Total Prior to Multipliers:
STEEP SLOPE (2): ROOF CONFIGURATION
Architectural or Structural Standing Seam Roof
System; Seam Height At or Above 1" Below 2";
Aluminum Panels: PANEL INSTALLATION
OPTION: - Architectural Application - Installed Over
Substrate At or Above 3:12 Slope
Metal Roof Replacement - Line Item Pricing
Item Description
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): INSULATION OPTIONS FOR
ARCHITECTURAL STANDING SEAM ROOF
INSTALLATION OVER SUBSTRATE: INSULATION
OPTION: - Architectural Application -
No Insulation - WOOD DECK: Class A Fire-
Retardant Underlayment
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): ROOF CONFIGURATION
Architectural or Structural Standing Seam Roof
System; Seam Height At or Above 1" Below 2";
Aluminum Panels: THICKNESS OPTION: - Copper
Panel Price - 16 oz,18" Wide Panels
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): ROOF CONFIGURATION
Architectural or Structural Standing Seam Roof
System; Seam Height At or Above 1" Below 2";
Aluminum Panels: PANEL WIDTH OPTION: - Add
for 16" Panel Width - Copper
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): INSULATION OPTIONS FOR
ARCHITECTURAL STANDING SEAM ROOF
INSTALLATION OVER SUBSTRATE: INSULATION
OPTION: - Architectural Application -
No Insulation - WOOD DECK: Class A Fire-
Retardant Underlayment
METAL ROOFING SYSTEMS - LOW SLOPE &
STEEP SLOPE (2): INSULATION OPTIONS FOR
ARCHITECTURAL STANDING SEAM ROOF
INSTALLATION OVER SUBSTRATE: INSULATION
OPTION: - Architectural Application -
No Insulation - WOOD DECK: Class A Fire-
Retardant Underlayment
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22.31
35% % 58,464$
22.44
35% % 58,464$
283,970$
Metal Roof Replacement:
283,970$
Proposal Price Based Upon Market Experience:196,977$
Competitve Bid Results (Metal Roof Replacement):
Knickerbocker Roofing & Paving Co., Inc.
G.E. Riddiford Company, Inc.
R.E. Burke Sheet Metal
Unforeseen Site Conditions:
Wood Deck Replacement 8.55$ per Square Foot
JOB SITE SPECIFIC MULTIPLIERS APPLIED TO
EACH LINE ITEM ON ASSOCIATE JOB:
MULTIPLIER - ROOF SIZE IS GREATER THAN
3,000 SF, BUT LESS THAN 5,000 SF
Multiplier Applied when Roof Size is Less than
5,000 SF, but Greater than 3,000 SF Fixed Costs:
Equipment, Mobilization, Demobilization, Disposal,
& Set-Up Labor are Not Completely Absorbed
Across Roof Area
TOTAL:
JOB SITE SPECIFIC MULTIPLIERS APPLIED TO
EACH LINE ITEM ON ASSOCIATE JOB:
MULTIPLIER - ROOF IS CONSIDERED NON-
STANDARD ARCHITECTURE OR HAS GREATER
THAN 4/12 SLOPE
Multiplier Applied when Roof Area is not Boxed-
Shaped, Contains Multiple Sharp Angles and/or
Curves, or the Roof has a Greater than 4/12 Slope,
Very Steep.
196,977$
229,474$
233,497$
Total Maximum Price of Line Items under the MICPA:
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Building Envelope Restoration:
Proposal Price Based Upon Market Experience:137,970$
Competitve Bid Results (Building Envelope Restoration):
Ajax Construction
April Building Services, Inc.
Enger-Vavra, Inc.
TOTAL Proposal Price (Roof Replacement & Building Envelope Restoration)
Knickerbocker Roofing & Paving Co., Inc. (Roofing)
Ajax Construction (Building Envelope Restoration)
Proposal Price Based Upon Market Experience:
ALLOWANCE FOR UNFORESEEN CONDITIONS:
Proposal Price (Including ALLOWANCE):
228,862$
196,977$
137,970$
334,947$
20,000$
354,947$
Scope of Work: Building Envelope Restoration
Prep Underside Of Roof Deck And Install Closed Cell Polyurethane Insulation To Meet
An R30. North Fog House - Expand Existing Hatch Opening In Ceiling In Order To
Access Attic Space For Proper Installation Of Insulation.
Replace Stamped Tin Ceiling Tiles In The North Fog House To Match Existing In
Pattern And Style.
Existing Hollow Metal Doors To Be Replaced With New Insulated Hollow Metal Doors.
Existing Frames At Hollow Metal Doors To Remain, Provide New Sealant, Typ.
Wood Door At North Fog House And All Windows:
Re-Point And Repair Cracks Or Broken/Missing Bricks On Both North And South
Buildings.
Power Wash Existing Exterior Walls And Remove Any Loose Or Deteriorated
Paint/Coating.
Apply (2) Coats Of Tuff Coat At 1 Gal/Sq Each Coat To Both Buildings.
Remove And Replace All Wood Fascia, Soffit, And Trim To Match Existing In Size
And Profile Style.
Prep And Paint Any Areas That Are "Red" To Match Existing (If Not Already Being
Replaced).
Protect Landscaping From Damage Throughout Construction. All Areas Of Disturbed
Earth, Whether By Construction Process, Demolition, Or Material Storage, Are To Be
Restored With Black Top Soil And Sodded. All Sod Is To Be Watered, Mowed, And
Fertilized Until Vigorous Growth Is Established - To Be Determined By Owner.
137,970$
141,403$
GC To Protect Existing Butterfly Garden To North Of North Fog House From
Disturbances During Construction And From Damage.
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1.
2.
Add Alternate #1 - All Windows and Wood Doors:
Proposal Price Based Upon Market Experience:13,680$
Competitve Bid Results (Add Alternate #1):
Ajax Construction
Enger-Vavra, Inc.
April Building Services, Inc.Unresponsive Bidder
Clarifications/Exclusions:
1.
2.
3.
4.
5.
6.
Respectfully Submitted,
Matt Egan
Garland/DBS, Inc.
(216) 430-3662
13,680$
70,441$
Scope of Work: Add Alternate #1 - All Windows and Wood Doors
Base Bid- Restore Existing Windows And Doors To Fully Operable Condition. Scrape
And Paint Trim To Match Existing Color. Make Any Necessary Repairs To The
Windows/Doors And Replace Any Hardware (To Match Existing) As Required To
Restore Windows And Doors To Operable, Weathertight Status.
Alternate Bid- Remove Existing Windows And Door And Replace With New Windows
And Doors To Match Existing In Style, Size, And Swing/Window Function. All New
Glass To Be Insulated, Low-E Glazing. Provide Flashing To Direct Condensation And
Water Infiltration To The Exterior. Inspect And Replace Any Rotted Wood Lintels.
Any work not exclusively described in the above proposal scope of work is excluded.
Permits are excluded.
Bonds are included.
Plumbing, Mechanical, Electrical work is excluded.
Temporary protection is excluded.
Sales and use taxes are excluded. Please issue a Tax Exempt Certificate.
Potential issues that could arise during the construction phase of the project will be addressed
via unit pricing for additional work beyond the scope of the specifications. This could range
anywhere from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing
valid through 12/31/2017.
If you have any questions regarding this proposal, please do not hesitate to call me at my
number listed below.
Matt Egan
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Fog Houses Roof and Masonry Improvements, M/W/EBE Waiver 02.13.2017
To: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Anil Khatkhate, Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Fog Houses Roof and Masonry Improvements
Date: February 13, 2017
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, Fog Houses Roof and Masonry
Improvements precludes subcontracting opportunities. Therefore, a waiver is granted.
CC: Martin Lyons, Assistant City Manager / CFO
Memorandum
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For City Council meeting of February 13, 2017 Item A3.7
South Standpipe Pump Station MCC and Building Improvements Engineering
Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: South Standpipe Pump Station MCC and Building Improvements
Engineering Services (RFP 16-74)
Date: February 2, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute an
agreement for Engineering Services for South Standpipe Pump Station Motor Control
Center (MCC) and Building Improvements (RFP 16-74) with Stanley Consultants (8501
W. Higgins Road, Suite 730, Chicago, IL 60631) in the not-to-exceed amount of
$123,212.00.
Funding Source:
Funding will be from the Water Fund, Account 513.71.7330.62145-717006, which has a
FY 2017 budget allocation of $375,000 for engineering and construction.
Livability Benefits:
Built Environment: Manage water resources responsibly.
Health and Safety: Improve emergency prevention and response.
Background Information:
The facilities at the South Standpipe pump station are in need of updating to address
safety issues and to rehabilitate aged or damaged components. The scope of work
primarily supports the installation of a modern motor control center (MCC) to replace
outdated electrical components which run the water pump and ancillary equipment in
the station. Structural and architectural modifications to the building are required for the
safe and proper operation of the new MCC. The Water Production Bureau’s overall
electrical arc-flash safety program will be updated to reflect current standards and the
Memorandum
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installation of the new equipment. Finally, needed building improvements which were
identified by Wiss, Janney, Elstner Associates, Inc in a memo dated December 2015
will also be addressed.
This agreement includes engineering services for preliminary design, detailed design,
bidding assistance, construction administration/inspection, and the update to the
electrical safety program.
Analysis:
The Request for Proposals (RFP) was advertised on Demandstar and the Pioneer
Press. Proposals were received on January 10, 2017. A total of six proposals were
received as summarized below:
Firm Address Cost
AAA Engineering 4323 West Irving Park Road, Chicago, IL $219,574.00
Henneman Engineering, Inc. 200 South Wacker Drive, Suite 850, Chicago, IL $128,000.00
HR Green 820 Davis Street, Suite 500, Evanston, IL $138,614.00
Patrick Engineering 4970 Varsity Drive, Lisle, IL $79,540.00
Primera Engineers, Ltd. 100 South Wacker Drive, Suite 700, Chicago, IL $212,000.00
Stanley Consultants, Inc. 8501 W. Higgins Road, Suite 730, Chicago , IL $123,212.00
Proposals were reviewed by the following staff:
• Craig Bauer, Project Management Supervisor – Pumping
• Lara Biggs, Bureau Chief – Capital Planning / City Engineer
• JacQuera Calvert, Purchasing Specialist
• Hannah Grooms, Engineer – Capital Planning and Engineering
• Jay Henderson, Division Chief – Pumping
• Darrell King, Bureau Chief – Water Production
• Paul Moyano, Senior Project Manager – Capital Planning and Engineering
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The scoring of the proposals was as follows:
Selection Criteria
Max
Pts Primera Engineers, Ltd. AAA Engineering Henneman Engineering, Inc. HR Green Patrick Engineering Stanley Consultants, Inc. Firm Qualifications and
Experience 15 8 12 9 9 8 14
Project Team Qualifications
and experience 20 10 20 12 16 12 16
Project Approach 15 11 8 14 12 12 14
Cost 20 2 2 10 8 20 10
Willingness to Execute
Agreement 10 5 10 10 10 5 10
Organization and
Completeness of Proposal 10 10 8 8 8 9 9
M/W/EBE Participation 10 10 10 10 10 10 10
Totals 100 55 70 73 73 76 82
Stanley Consultants received the highest overall score. Their proposal demonstrates
the highest level of qualifications and experience for both the firm and the project team.
Their project approach shows a complete understanding of the work, while their cost
and associated level of effort demonstrate appropriate value for their services.
Stanley Consultants is proposing to comply with the 25% MBE participation goal. A
memo reviewing compliance with the City’s M/W/EBE program is attached.
Attachments:
M/W/EBE Review Memo
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South Standpipe Pump Station MCC and Building Improvements Engineering Services,
RFP 16-74, M/W/EBE Memo 02.13.2017
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: South Standpipe Pump Station MCC and Building Improvements
Engineering Services, RFP 16-74
Date: February 13, 2017
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard to the South
Standpipe Pump Station MCC and Building Improvements Engineering Services,
RFP 16-74, Stanley Consultants total base bid is $123,212.00 and they will receive
25% credit for compliance towards the initial M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Milhouse Engineering &
Construction
60 E. Van Buren Street, # 1501
Chicago, IL 60605
Construction
Management
$30,803.00 25% X
Total M/W/EBE $30,803.00 25%
CC: Martin Lyons, Assistant City Manager/CFO
Memorandum
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For City Council meeting of February 13, 2017 Item A3.8
Business of the City by Motion: Sherman Plaza Maintenance Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Renewal of the Annual Maintenance Plan Agreement with Cushman &
Wakefield for Sherman Plaza
Date: January 26, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute an
agreement to continue maintenance services for Sherman Plaza with Cushman &
Wakefield (agent for Highland Property Management, LLC), 9500 W. Bryn Mawr
Avenue, 8th Floor, Rosemont, IL 60018 at a not-to-exceed cost of $115,000. Actual
costs are estimated to be less than $90,000. This agreement was originally approved in
2006. The agreement covers the period of January 1, 2017 through December 31,
2017.
Funding Source:
Parking Fund, Account: 505.19.7036.62660
FY 2017 Budget: $95,000
Livability Benefit:
Built Environment: Enhance public spaces
Summary:
On August 23, 2006, the City entered into a maintenance plan agreement involving
Sherman Plaza. The Reciprocal Easement Agreement for the Sherman Plaza
development, approved in November 1999, has a provision that the maintenance
responsibilities of the various parties involved be defined in a maintenance plan. The
agreement made provisions for a maximum not-to-exceed amount of $115,000 for the
City and as noted below our previous years expenses were below $90,000. The plan is
an agreement between the retail owner (currently owned by MB Evanston Sherman,
LLC), the condominiums (The Residents of Sherman Plaza Condominium Association),
Memorandum
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and the City (owners and operators of the garage). The plan was developed to give a
high level of maintenance throughout the facilities. A considerable amount of effort was
put into establishing the desired frequency of maintenance, which would provide the
best end result, while recognizing the need to do this at a reasonable cost. The details
of the responsibilities of the parties are clearly defined in the agreement.
In the attached agreement, tasks have been listed and then divided among the parties
according to their share in the financial responsibility of the task. Each task has a lead
agency that is responsible for keeping up with the actual performance of the
maintenance, as well as the tracking of the funds expended to perform the task. This
financial tracking is the basis for allocation of the costs to the appropriate party.
The estimated total costs of $181,800 per year are allocated as follows.
A. The City is currently paying $7,016 per month ($84,192 annually), to Cushman &
Wakefield (agent for Highland Property Management, LLC):
B. MB Evanston Sherman LLC pays $7,431 per month ($89,172 annually), and:
C. The Residents of Sherman Plaza Condominium Association pay $703 per month
($8,436 annually).
On major items which have no prior agreement (a large, unexpected repair, for
example), there is a provision that requires the responsible party to seek approval from
the others if the expenditure is greater than $10,000. In addition, the term of the
agreement provided an automatic renewal for successive one-year periods.
The plan has provided a high level of service throughout Sherman Plaza. Cushman &
Wakefield (agent for Highland Property Management, LLC), currently oversees the
maintenance agreement for elevator lobbies, joint entries, exterior sidewalks and other
common use areas.
----------------------------------------------------------
Attachments:
Copy of Original Agreement
.
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For City Council meeting of February 13, 2017 Item A3.9
Business of the City by Motion: Repurposing of Retired Ambulance
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Brian Scott, Fire Chief
Martin Lyons, Assistant City Manager/CFO
Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Fleet/Parking Division Manager
Subject: Repurposing of Retired Ambulance (Fleet #317) to a Dedicated Fire
Department Underwater Rescue Response Vehicle
Date: January 24, 2017
Recommended Action:
Staff recommends that the City Council approve the repurposing of Fleet Vehicle #317
(Ambulance 24) to a dedicated underwater rescue response vehicle.
Funding Source:
Evanston Fire Department Foreign Fire Tax. The Tax Board approved the expenditure
on December 13, 2016.
Please find below an itemized list of the costs:
Item Amount Cost Per Unit Total Cost
Awning 1 $1,500.00 $1,500.00
Aluminum storage
boxes 6 $900.00 $5,400.00
New Decals/Striping 1 $2,200.00 $2,200.00
Plywood cabinetry 6 $625.00 $3,750.00
SCBA/SCUBA
brackets 13 $275.00 $3,575.00
Truck bed liner spray
for floor 1 $1,500.00 $1,500.00
Metal hanging racks 4 $ 515.00 $2,060.00
Total $19,985.00
Memorandum
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Livability Benefit:
Health & Safety: Improve emergency prevention and response.
Summary:
The Evanston Fire Department (EFD) Underwater Rescue Team is responsible for all
underwater rescue and recovery efforts. Members are also trained in swift water and ice
dive rescue. In 2015, the EFD Underwater Rescue Team responded to six dive
incidents within the City and additional two incidents as mutual aid to neighboring
communities.
Currently, the team is storing and deploying their equipment from Squad Company 21,
which is a multi-purpose heavy rescue vehicle currently used to store and transport
dedicated equipment for all five department special rescue teams (Hazardous-
Materials/High Angle Rescue/Structural Collapse/Trench Collapse/Dive).
Over the past nine years, the overall amount of equipment for the various teams has
significantly increased which has considerably limited the dive team’s allocated vehicle
space. This has prohibited divers from having enough space to store the gear in a
“ready” position and consequently, upon arrival at an emergency, divers must find,
unpack, assemble and then don the gear before going into the water losing valuable
rescue time.
Repurposing Ambulance #317, which would be scheduled for auction in 2017, will give
the dive team necessary space to properly store and deploy their equipment in a very
cost efficient manner as compared to the purchase of new dive vehicle which would
cost in excess of $100,000. According to the City’s current vendor, Americas Auto
Auction, the retired ambulance would have an estimated auction value of $13,000 to
$15,000.
Example vehicle currently used by Northbrook FD from a retired NFD ambulance.
As this repurposed ambulance is a supplemental vehicle designed for a specific
function, the vehicle is not a part of the fleet inventory for replacement purposes.
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For City Council meeting of February 13, 2017 Item A3.10
Business of the City by Motion: City Wide Rodent Control
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Evonda, Thomas-Smith, Director
Ike C. Ogbo, Interim Assistant Director
Health & Human Services Department
Subject: Agreement for City Wide Rodent Control (RFP# 16-70)
Date: January 31, 2017
Recommended Action:
Staff honors the request of the City Council to meet with the Smithereen Representative
to further discuss scope of work and expectations in executing the contractual
relationship with the City of Evanston. Staff recommends City Council authorize the
City Manager to sign an agreement with Smithereen Pest Management Services (7400
N. Melvina, Niles, IL 60714) for the provision of rodent control services for residential
properties and public places in the City of Evanston. The amount indicated for these
services is $30,000 for a period of February 1, 2017 to February 1, 2018. Staff also
recommends a 2 year extension at the expiration of the agreement and an additional
one year option to renew.
Funding Source:
Funding is provided by Account 100.24.2435.62605, Licensed Pest Control Services,
with a budget of $22,800 for FY2017.
Livability Benefits:
Health and Safety: Improve Health Outcomes.
Summary:
The City of Evanston has been providing rodent control services dating back as far as
the 1940’s. Historically, staff in the Health and Human Services Department has
provided the service. However, in 2011, the City of Evanston was overwhelmed with
service requests regarding rodents. Rose Pest Solutions was hired in the last quarter of
2011 to address rodent control in residential housing.
In 2012, the City Council directed the Health and Human Services Department to
extend the practice of rodent control beyond single family housing and owner occupied
rental dwellings to include all residential housing (townhouse, condominiums, and multi-
Memorandum
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unit apartment buildings). As the service significantly increased by community demand
another proposal for assistance for rodent control continues to be required.
The following depicts the service requests from 2012 to 2016.
Year 2012 2013 2014 2015 2016
Number
of
Requests
376 390 771 1,280 1,108
In November, 2014, the City of Evanston developed the Request for Proposal for City-
Wide Rodent Control Services. Applicants needed to meet requirements and indicate
the total cost and capacity to address all residential requests for the City of Evanston.
The table below summarizes the bids for RFP# 16-70.
Staff was unable to locate any pest control firms in Evanston and there were no bids
submitted from Evanston businesses.
Bid Summaries:
Company Cost for Yearly Service Evidence of Capacity
Chem-Wise
5050 Newport Dr. Suite #1
Rolling Medows, Il 60008
$22, 840.00 Provides rodent control
services for Schaumburg,
Mt. Prospect and Elmhurst.
Contracts are for select City
buildings. No information
submitted for residential,
City-wide rodent control.
Rose Pest Solutions
414 Frontage Road
Morthfield, IL 60093
$71, 440.00 plus a request
of an additional cost of
insurance to be added to
the yearly estimate.
Provides residential rodent
control services for Oak
Park and is the current
vendor for Evanston.
Smithereen
7400 N. Melvina
Niles, IL 60714
$30,000.00 Provides rodent control
services for Naperville,
Bellwood, Midlothian,
village of River Grove, and
Niles for government
buildings and public places.
Also provides residential
rodent control services for
the City Northlake and
Kansas City.
Pest Management Services
12761 Western
Blue Island, IL
60406
$33, 325.00 Provides rodent control
services in Blue Island and
the Village of Thornton for
Municipal buildings
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Evaluation of Bids
Although Chem-Wise shows the lowest responsive bid, the company has indicated they
have never performed a residential, City-wide rodent control program. Their contracts
are for rodent control services for select municipal buildings. Also, Pest Management
Services which is the second highest bidder does not provide residential, City-wide
rodent control services for the municipalities they serve. Pest Management Services just
like Chem-Wise only provides rodent services for municipal buildings.
For these reasons, Chem-Wise and Pest Management Services are not recommended
for rodent control services in the City of Evanston. Neither has indicated the experience
in handling the scope and capacity of residential and public places rodent control
requests and services for the City of Evanston.
Smithereen Pest Management, the second lowest bidder is recommended to provide
rodent control services in the City of Evanston. This is due to their experience and
expertise in handling residential rodent control services as they have exhibited in cities
such as Kansas City, Missouri. According to the U.S Census Bureau, the City of Kansas
City has an estimated population of over 475,000 and its rodent control service and
operation are similar to that of the City of Evanston. Smithereen Pest Management also
provides residential rodent control services to the City of Northlake, Illinois.
For these reasons, Smithereen Pest Management is the best choice in delivering the
required rodent control services in Evanston.
Attachments:
Memorandum Regarding City-Wide Pest Control Program and Rodent Control
Newsletter
M/W/EBE Memo
Smithereen Pest Management Services Report
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To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Evonda, Thomas-Smith, Director
Ike C. Ogbo, Interim Assistant Director
Health & Human Services Department
Subject: Agreement for City Wide Rodent Control (RFP# 16-70)
Date: January 6, 2017
Service Requests and Strategies
The City of Evanston’s Health and Human Services Department continued to see a rise
in requests for rodent treatment from 376 requests in 2012 to over 1,200 requests in
2015. In comparison to 2015, there was a decrease in requests to 1,108 in 2016;
however 2015 still remains the year with the highest number of rodent service requests.
In 2016, the City of Evanston Health and Human Services Department employed a
number of strategies to improve our rodent control program and control the population
of rats in the City of Evanston. These strategies will continue in 2017 and any other
strategy that is reviewed and deemed effective will also be added.
Program Improvements, 2016:
The Rodent Walk:
In spring and fall, the Department embarked on two rodent walks. The Department used
a heat map to identify 36 rodent hot spot areas where the Department received the
most rodent treatment requests via 3-1-1. The focus of the rodent walks, inspection of
areas, education for residents during the course of inspections, strategies for rodent
control and enforcing provided by health and property maintenance staff. The
Department modified the Centers of Disease Control and Prevention, CDC’s, Rodent
Block Inspection form to demonstrate how rodent behaviors are contributing to the
conditions the staff identify in Evanston. The Rodent Walks resulted in over 200 notice
of violations issued in the form of door hangers to all properties in violation with dates to
correct violations. The department staff partnered with the Community Engagement
division staff during our first Rodent Walk to assist with the creation and broadcasting of
a rodent control video on the City’s local channel. The Department’s rodent control
efforts and education during the Rodent Walk was also provided on the City’s twitter
Memorandum
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account and YouTube in April, 2016. The link to the video’s webpage is provided below,
http://www.cityofevanston.org/health/pest-control/
Education and transparency:
The Department has continued to engage residents of Evanston by encouraging them
to call 3-1-1 for requests. 3-1-1 has provided an avenue for updates to the residents
regarding our inspections and treatment efforts. City staff will continue to meet regularly
with residents in areas where rodents are observed and provide education and enforce
codes when necessary. Also, dissemination of rodent control education and information
through newsletters has been a successful way of providing education in the
community. (See attached newsletter).
Ward Meeting Discussions & the Rodent Academy:
The Aldermen have been very supportive and interested in the City’s rodent control
program and have invited staff to Ward meetings for rodent control discussions. The
Ward meeting discussions provide a forum for the staff to discuss with residents, and
hear their concerns. The dialogue helps the staff partner with residents to focus on
areas of concern and ways to continue to improve the program.
The Rodent Academy offered to residents and staff is an educational tool providing
education and teaching regarding rodent habits and rodent harborage. The knowledge
acquired from the lectures will aid in reporting rodent findings or contributing factors
requiring inspections, surveillance and treatment.
Monthly meetings with Rose Pest Solutions:
The City has contracted with Rose Pest Solutions since 2012 to provide rodent control
services. Staff meets with Rose Pest Control employees to train them on using the 311
tool. At the request of our residents, staff worked with 3-1-1 and Rose Pest Solutions
to improve the responses our residents receive from 3-1-1 about services provided on
their properties.
3-1-1 now provides detailed information regarding:
• Percentage of bait consumption
• Subsequent and planned visits.
The 3-1-1 complaint page includes a link to the Department’s pest control webpage
thereby providing an avenue for information and education to the residents about rodent
control. Currently the webpage has the following (1) The Evanston Health & Human
Services Department’s Publication “Controlling Rats”, (2) Rodenticide Release of
Liability (3) Evanston Homeowner Self Inspection Checklist (4) Evanston Composting
Guide (5) YouTube rodent control video (6) The Material Safety Data Sheets (MSDS) of
the poisons used by Rose Pest Solutions and (7) Frequently asked questions about
rodent program.
In addition, residents are encouraged to contact the department staff if they want a
meeting for an inspection conducted on their properties. This meeting involves
conducting inspections, consultations and providing education about rodent control.
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National Recognition:
Staff presented at the first inaugural virtual Vectors and Public Health Pest Conference
organized by the National Environmental Health Association (NEHA). The presentation
focused on how the City of Evanston’s rodent program is operated. The conference was
designed to enhance the knowledge of environmental health professionals nationwide
to help learn, apply and better prepare their programs while responding to
environmental events of public health concerns.
Challenges:
The Health and Human Services Department utilizes the International Property
Maintenance Code (2012) and the local Nuisance Codes to address violations observed
with regard to rodents. This is not an easy right or wrong proposition rather it is nuanced
as often residents that request services often have conditions encouraging rodents on
their property. In the case of neglected refuse or weeds this is a simple solution and can
be addressed by ordinance citation and enforcement measures.
Properties that are not well kept also encourage rodents, presenting staff with unique
challenges, examples appear below.
Figure 1. Rodent feeding in a bird feeder
Figure 2. Well maintained backyard with food sources and low dense foliage
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Placing a bait box in the yards in either of the pictures is ineffective. Rodents will have
no reason to feed from a bait box until sources of food are removed. Staff meets with
residents to provide education and develop plans to limit food, suggesting alternative
plantings and removal of feeders for periods of time.
Continued Improvement
City staff will continue to meet regularly with residents in areas where rodents are
observed and provide education and enforce codes where necessary. Staff will also
work with the contracted Pest Control Operators to relay needs in service and
improvements. The Health and Human Services Department will report regularly to the
Council via the Friday Packet and Public Meetings on the status of the program to
improve the program’s transparency.
Attachment:
Rodent Control Newsletter
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WHAT WE’RE SEEING:
In response to service requests re-
garding rats in your neighborhood,
the Evanston Health Department
surveyed the alley between Lincoln
and Colfax,2800-2900 blocks. Rats
have been observed in the alley and
on private property.
HOW WE’RE RESPONDING:
The City of Evanston Health Depart-
ment has licensed Pest Control Op-
erators providing treatment for ro-
dents in City alleys and the exterior
property of homes (Requires Release of
Liability). Previous to this program,
residents were required to hire a pest
control company on their own. This
program is free however, it is not
available for commercial properties.
If a resident observes a rodent or
would like to file a complaint, please
call 311. The following information is
needed for the complaint:
Your name, phone number, and the
specific location (address) indicating
where the rodent was observed.
THE CITY NEEDS YOUR HELP.
During our inspections, it was ob-
served that some garages are in poor
repair with holes along the bottom of
doors. These openings are holes that
rats and other rodents could easily en-
ter to find shelter. In addition to the
garages, burrows were found on pri-
vate property (Pictured) This shows
evidence of rat activity. Overflowing
garbage was also noted. Garbage not
contained provides a source of food for
rats. For those with bird feeders, keep
in mind that bird seeds on the ground
Alley Between Lincoln and Colfax, 2800-2900 Block
Private Property Release of Liability
If you would like The Evanston Health Department to inspect and
exterminate or to bait for rats on your private property, complete the
“Release of Liability” form and return it to the Health Department.
The forms are available on the City’s website at cityofevanston.org/health
April, 2016. City of Evanston Health & Human Services Department
AREA OF CONCERN
Neighborhood Rodent Watch
Seal needed at garage
base
Environmental Health Staff
847.448.4311
health@cityofevanston.org
Ike C. Ogbo, Public Health Man-
ager
Greg Olsen, Sr. Environmental
Health Practitioner
Joe DiCicco, Env. Health Practi-
tioner
Ben Sylemani , Env. Health
Practitioner
provide rats with another source of
food. Remember that a licensed pro-
fessional pest control operator can
be part of the solution. Regular treat-
ment of private property is an effec-
tive preventive measure.
Please review the list on the reverse
side of this newsletter and inspect
your property to identify and elimi-
nate any conditions that may encour-
age rats on your property.
Rat burrows
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Keep all garbage in closed containers.
Replace damaged garbage cans and covers.
Cover all food sources. This includes dog & cat food,
birdseed and water, too!
Pick up after your pet.
Remove wood piles, weeds and other piles of
debris.
Repair screen & garage doors.
Close any openings to your home or garage.
Please compost correctly, NO FOOD ITEMS
Report the presence of rats to the Health Department.
Rodent Protection Checklist
Thank you very much for your assistance in keep-
ing Evanston neighborhoods free of rodents.
Compost correctly .
Weeds along the property line is a
good place for rodents to hide on
your property, so it’s your
responsibility to cut them.
Ordinance 27-O-05 Section 302.4.
Don’t make it easy for rodents to find places to feed.
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RFP 16-70, Agreement for City Wide Rodent Control, M/W/EBE Waiver 1.23.2017
To: Evonda Thomas-Smith Director, Health & Human Services Dept.
Ike C. Ogbo, Interim Assistant Director, Health & Human Services Dept.
From: Tammi Nunez, Purchasing Manager
Subject: Agreement for City Wide Rodent Control, RFP 16-70
Date: January 23, 2017
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, RFP 16-70, Agreement for City
Wide Rodent Control precludes subcontracting opportunities. Therefore, a waiver is
granted.
Memorandum
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City of Evanston
Rodent Control
Prepared by:
Laura Rewerts
Corporate Account Manager
Smithereen Pest Management
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Professional and Technical Competence:
In Business since 1888, Smithereen gives professional advice by making
recommendations on appropriate products and services and providing feedback on how
to prevent future pest problems. Your level of service is only as good as the technician
servicing you. Therefore, our technicians are trained to meet and exceed the industry
standard. Technicians participate in ongoing training programs to ensure they have the
most up-to-date industry knowledge. We recruit and retain skilled technicians, whose
training and experience ensures that you receive the highest quality service consistently.
We have an on staff Entomologist who provides support to our technicians and educates
them and our customers via online support and in person training classes and
symposiums (free of charge). Our Service Managers and Quality Control Managers
ensure you are receiving a superior level of service on every visit. Our Quality
Management Program consists of regularly scheduled reviews, including documentation
updates and on-site inspections, unbenounced to the technicians. Our Technical team is
readily available to identify and solve any pest issue.
Total Quality Management
Regularly scheduled contact will be maintained between our personnel and your staff to
ensure that the service program is providing preventive control. This will entail thorough
inspections and maintaining contact with key personnel. Reports from these inspections
will be completed and submitted to our Quality Assurance Manager for review. This
service is designed to ensure that our quality standards are being maintained and are
consistent throughout the company
Experience
We have decades of experience and proven success in servicing both Municipalities and
Residences / Multi-Family Housing. We are familiar with the service guidelines and
protocols and we have the technical staff to support our technicians. In this environment,
we understand the importance of documentation and communication (ie: MSDS labels,
detailed service reports, 24/7 online access to your service reports , in addition to the
paper copies in the logbook, pest sighting logs, trend analysis, ect..) as well as
educating our clients and offering a complete range of superior solutions to satisfy any
and all pest needs with one full service company. Again, all applications and procedures
are in accordance with industry best practices; as well as requirements and guidelines of
federal, state and local governments and inspectors. Our practices and procedures are
also based on compliance with these agencies and inspectors’ expectations.
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Response Time:
Smithereen has a rapid response commitment which means treatment can begin within
a matter of hours. Depending on the severity of the emergency service call, a technician
will be dispatched anywhere from immediately to 24 hours. We have a 24 hour hotline
and night and weekend technicians that work around the clock to serve you.
Illinois Offices:
Smithereen has (3) Service Centers in Illinois (Niles (Headquarters), Chicago and New
Lennox). Each office has a staff consisting of about 20 technicians and an Operations
Manager(s) and a Branch Service Manager. You will always have the same Technician
and the same backup Technician. You will have a single point of contact and an
escalation list with contact numbers of all individuals (and their Managers up to a VP
level) who handle your account. Our Administrative staff, Customer Service Department
and on staff Entomologist (Dr. Angela Tucker) is located at our Headquarters in Niles.
The Niles Branch Service Manager, Jim Brucker, would oversee the City of Evanston
account. Jim has over 15 years experience with Smithereen.
.
Health & Safety:
Smithereen’s IPM program is designed with the health and safety of its customers in
mind. Our technicians are trained to be proactive and identify issues before they become
a larger infestation. If an infestation is found, they have the knowledge and experience
to identify it, eradicate it and prevent new ones from occurring. Routine and follow up
inspections are a key component in providing a pest free and healthier environment. Our
technicians’ extensive training allows them to understand the health risks associated to
pests and a safe method of applying materials to combat them. Our practices and
procedures are in accordance with federal, state and local governments / inspectors
which ensures better health and safety for the residents and less liability to you.
Documentation and Communication
All hardware noted on the schematic will be numbered and receive a unique barcode.
Barcodes will be scanned using handheld technology during each service rendered.
Service reports will then record service details and provide information for pest trending.
A Pest Management Program Manual will be furnished and maintained. The program
manual will document services rendered, pest management materials used and detailed
trending information. It will also include Material Safety Data Sheets (MSDS) and
product information.
The Smithereen Technical Service Representative assigned to your account will provide
reports which will be submitted to your personnel at the conclusion of each service.
These reports will note any pest activity in and around the facilities, needed structural
and/or sanitation improvements as they relate to the Pest Management Program,
materials used and services rendered during the reporting period.
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Materials and Equipment
All labor, materials and equipment required to render the services described herein will
be furnished by Smithereen. Materials used and application methods are in accordance
with regularly established practices and in compliance with Federal, State and local
regulatory agencies.
Time of Service
Services will be rendered Monday through Friday during normal working hours, 8:00 am
to 5:00 pm, unless otherwise agreed upon. If additional services are required for
covered pests within 30 days following a regularly scheduled service visit, such services
will be rendered promptly without an additional charge.
Ancillary Services
Smithereen provides a complete range of pest management services, using Integrated
Pest Management (IPM) techniques. Services include bird abatement, exterior
perimeter treatments, bioremediation, ULV fogging, Fumigation, Bed Bug Services,
ect…
Insurance
Smithereen maintains adequate insurance coverage; including general liability, worker’s
compensation, and automobile liability. A copy of the current Certificate of Insurance is
available in the ‘Information’ section of the Program Manual.
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For City Council meeting of February 13, 2017 Item A3.1 1
Business of the City by Motion: Parking Transponders for Sherman Plaza
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Change Order No. 2 to Parking Access and Revenue Control System
Contract with Automated Parking Technologies (RFP 14-25)
Date: February 8, 2017
Recommended Action:
Staff recommends City Council receive an updated report and continue consideration of
authorizing the City Manager to execute Change Order No. 2 to the Parking Access and
Revenue Control System (PARCS) contract with Automated Parking Technologies,
L.L.C. (APT) (500 W. 18th Street, Suite 301, Chicago, IL) to provide Sherman Plaza
residents with transponders for access to the Sherman Plaza Parking Garage. This
change order includes installation of garage access readers, equipment and
transponders in the amount of $140,292.47. Upon hearing of issues Sherman Plaza
residents were having with PARCS, City staff directed APT to perform updates. As
these updates are currently in progress, staff would like additional time to monitor the
current system and analyze if this change order is needed.
Funding Source:
Funding for the project will be provided by the FY2017 Parking Fund Capital
Improvement (Account 505.19.7005.65515) with a budget $3,020,000.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary
City staff was directed at the January 23, 2017 Administrative & Public Works meeting
to investigate and perform appropriate operating system upgrades through APT to
improve the system.
The residents of Sherman Plaza have requested that each resident be given a
transponder(s) for access to the Sherman Plaza Parking Garage. In order to provide
these transponders, APT has provided a quote for installation of hardware and software
for access readers in the amount of $132,357, plus Duo Access Tags in the amount of
Memorandum
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$7,935.47. The total cost for this project is $140,292.47. Sherman Plaza Residents
currently have access to the parking garage via LPR technology and a physical
Proximity/Access Card. PARCS is also installed and operating efficiently in Church St.
garage and Maple garage.
Staff advises that in line with generally accepted procurement procedures, a retainage
amount of $50,000 is currently held by the City while ongoing process improvements
and software modifications at the garage are developed and implemented. This
$50,000 retainage is the remaining invoiced amount on the total contract balance of
$1,377,983.
Staff also advises that following the MWEBE committee's review, a Local Employment
Penalty of $13,788 was assessed against APT, and this penalty will be applied against
this retention amount, and held back by the City.
Legislative History
On July 13, 2015, City Council authorized the City Manager to execute a contract for the
purchase and installation of PARCS in the City’s three downtown parking facilities with
Automated Parking Technologies, L.L.C. for an amount not-to-exceed $1,339,847. The
contract period is for nine years. The annual maintenance for the first two years of this
agreement was included in the contract purchase price. Beginning in 2017, the City will
incur maintenance fees of $87,000 annually for each garage, or $348,000 per year in
total.
Attachments
Quote from Automated Parking Technologies
Tag Master Brochure
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For City Council meeting of February 13, 2017 Item A4
Resolution 11-R-17: Northwestern University Parking Lease at Church St Garage
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Resolution 11-R-17 Authorizing the City Manager to Enter into a One Year
Parking Lease Agreement for Fifty Parking Spaces at the 525 Church
Street Parking Garage with Northwestern University
Date: January 24, 2017
Recommended Action:
Staff recommends that the City Council adopt Resolution 11-R-17 authorizing the City
Manager to enter into a one-year parking lease for 50 vehicles with Northwestern
University, 633 Clark, Evanston, IL 60208 effective March 1, 2017 – February 28, 2018.
Funding Source:
Parking Fund Revenue
505.19.7025.53510 Projected annual revenue $57,000
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods.
Background:
In November of 2016, Northwestern University indicated a desire to enter into a one-
year parking lease with the City of Evanston to park 50 vehicles at the 525 Church
Street parking garage. The requested lease is designed to provide additional parking for
construction workers at various campus sites. The selection of the garage is based on
the close proximity to the Northwestern University campus.
The following table provides an overview of projected revenues associated with monthly
permits based on an approval of 50 permits per month. The proposed lease will allow
the City to raise the monthly rate in accordance with other increases for parking at the
Church Street or other City owned parking garages.
Memorandum
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Year Monthly Rate Annual Projected Revenue
3/1/2017 – 2/28/2018 $95.00 per space (50 spaces) $57,000
*Future year rates would change based on the retail rate for parking. The table above is for illustration only.
There is a plan to develop a bicycle lane on Chicago Avenue from Davis Street to
Sheridan Road. According to Traffic Engineering, the plan would eliminate an estimated
52 parking spaces from Chicago Avenue and therefore push additional traffic into the
525 Church Street garage. The average occupancy rate from January 1, 2016 –
December 31, 2016 at 10 a.m. had risen 4% from 52% in 2015 to a rate of 56% in 2016.
The 2 p.m. rate rose 6% from 61% in 2015 to a rate of 67% in 2016. The following table
provides the average occupancy rates for the 600 available parking spaces at the
Church Street over the past 3 years and an estimated occupancy rate for the next 4
years.
The Church Street Garage
Year
Average Car Count at
10:00 am
Average Car Count at
2:00 pm
hccupancy per 600
Spaces at 10:00 am
hccupancy per 600
Spaces at 2:00 pm
2014 278 331 46%55%
2015 315 365 52%61%
2016 339 399 56%67%
Forecast for the next five years at a 3.25% increase in occupancy per previous year's daily average.
2017 350 411 58%69%
2018 361 424 60%71%
2019 372 438 62%73%
2020 384 452 64%75%
The 50 spaces to be leased to Northwestern University through this agreement equals
approximately 8% of the total 600 spaces available. The City of Evanston and
Northwestern University would maintain the right to negotiate lease renewals on an
annual basis.
Attachments:
Resolution 11-R-17
Lease
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1/27/2017
11-R-17
A RESOLUTION
Authorizing the City Manager to Enter into a One Year Parking
Lease Agreement for Fifty Parking Spaces at the 525 Church Street
Parking Garage with Northwestern University
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COUNTY OF COOK, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to sign
a one (1) year parking lease (March 1, 2017 through February 28, 2018) (the “Lease”)
by and between the City and Northwestern University for fifty (50) parking spaces at
525 Church Street. The Lease is attached hereto as Exhibit 1 and incorporated herein
by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions of the Lease that he deems to be in the
best interests of the City.
SECTION 3: This Resolution shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
___________________________
Rodney Greene, City Clerk Adopted: __________________, 2017
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11-R-17
- 2 -
EXHIBIT 1
PARKING LEASE AGREEMENT
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PARKING LEASE AGREEMENT
FOR PARKING IN THE 525 CHURCH STREET GARAGE BETWEEN
THE CITY OF EVANSTON
AND
NORTHWESTERN UNIVERSITY
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TABLE OF CONTENTS
1. Date and Parties. . ........................................................................................................ 3
2. Leased Premises.. .......................................................................................................... 3
3. Lease Term. . ................................................................................................................ 3
4. Rent. ............................................................................................................................ 3
5. Transponders. . ............................................................................................................. 3
6. Non-Exclusive Use ....................................................................................................... 4
7. Renewal......................................................................................................................... 4
8. Compliance with Law ................................................................................................... 4
9. Landlord Repair Responsibility .................................................................................... 4
10. Tenant Alterations ......................................................................................................... 4
11. Utilities .......................................................................................................................... 5
12. Liens .............................................................................................................................. 5
13. Insurance to be Maintained by Tenant .......................................................................... 5
14. Casualty/Restoration ..................................................................................................... 6
15. Eminent Domain ........................................................................................................... 6
16. Assignment, Subletting and Ownership ........................................................................ 7
17. Signs .............................................................................................................................. 7
18. Surrender of Leased Premises ....................................................................................... 7
19. Indemnification ............................................................................................................. 7
20. Holdover ....................................................................................................................... 7
21. Tenant Default .............................................................................................................. 8
22. Landlord’s Remedies .................................................................................................... 8
23. Time is of the Essence .................................................................................................. 9
24. Successors and Assigns ................................................................................................. 9
25. Quiet Enjoyment ........................................................................................................... 9
26. Prior Agreements/Amendments .................................................................................... 9
27. Sale of Premises ............................................................................................................ 9
28. Notices .......................................................................................................................... 9
29. Tenant and Landlord Mutual Environmental Indemnity ........................................... 10
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PARKING LEASE AGREEMENT
1. Date and Parties. This Parking Lease Agreement (“Agreement”) is made on
this _____ day of ______________ 2017 (the “Lease Commencement Date”), by and
between the City of Evanston, an Illinois municipal corporation (“City” or “Landlord”),
and Northwestern University (“Northwestern” or “Tenant”).
2. Leased Premises. Landlord is the fee owner of certain property legally
described in Exhibit A, attached hereto and incorporated herein, and commonly known as
525 Church Street, Evanston, Illinois 60201 (“Property”), which Property is improved
with a parking garage (“Parking Garage”). Landlord hereby leases to Tenant and Tenant
hereby leases from Landlord fifty (50) covered garage parking spaces at 525 Church
Street, Evanston, Illinois; the fifty (50) covered parking spaces shall be referred to as the
“Leased Premises.” The Leased Premises are being operated and managed by SP Plus
Corporation (“SP Plus” “Management Company”).
3. Lease Term. The initial term of this Lease shall start on the Lease
Commencement Date and continue for one (1) year, or twelve (12) months (the “Initial
Term”). Subject to the notice requirements of this Agreement, and provided that at the
time of such notice the Tenant is not then in Default (as herein defined) under the terms
of this Lease, the Tenant is hereby granted the right (each, a “Renewal Option”) to renew
the Initial Term of this lease in one (1) year term increments (each, a “Renewal Term”).
The Tenant shall exercise each Renewal Option, if at all, by noticing the Landlord in
writing of its intent to renew within sixty (60) days of the expiration of the then current
term. All of the terms and provisions of this Lease shall apply to each Renewal Term.
In the event the Tenant timely exercises a Renewal Option, the Landlord and the Tenant
each agree to execute an amendment to this Lease in a form reasonably acceptable to
both Parties reflecting the extension of the term by the Renewal Term. If no Renewal
Option is exercised by the Tenant, the term of this Lease shall end on the last day of the
twelve month, unless terminated at an earlier date.
4. Rent. The Tenant agrees to pay the Landlord as a lease fee the standard
parking rent (“Rent”) for the parking spots located at 525 Church Street in monthly
installments of $95.00 per parking spot on or before the first day of each and every
successive month during the Lease Term. All Rent and other charges due under this
Lease shall be made payable to SP Plus. Landlord may, in its sole discretion, change the
Rent at any time during the Term by giving Tenant no less than thirty (30) days prior
written notice. Notwithstanding anything to the contrary in this Agreement, changes to
the Rent made pursuant to this Section shall not require a written amendment to this
Agreement and shall be deemed effective upon Tenant’s receipt of Landlord’s notice as
required in this Section.
5. Proximity Card. Tenant shall be issued a total number of proximity cards
equivalent to the total number of parking spaces required by the Tenant as provided for in
this Agreement. The Proximity cards will be supported by License Plate Recognition.
The cost of the proximity cards shall be at the Tenant’s sole expense and shall be
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provided by the Landlord. Tenant is solely responsible for maintaining and insuring
proper use of all proximity cards. Any attempt to manipulate or circumvent any parking
procedures or the provisions of this Agreement may result in immediate revocation of
parking privileges. Tenant acknowledges that the proximity card must be used upon
entry and exit to the 525 Church Street garage. Absent such use, Tenant may be subject
to the daily parking rate for said facility. Tenant acknowledges that a replacement charge
for lost or damages proximity cards will be imposed by Landlord at the Tenant’s sole
expense.
6. Non-Exclusive Use: Tenant shall have non-exclusive use of the Leased
Premises only for parking purposes. The Tenant acknowledges and agrees that only
intended and registered users of 525 Church Street, Evanston, Illinois will be permitted to
use the parking spaces located on the Leased Premises. Vehicles parked in the aforesaid
parking lot located at 525 Church Street that are not registered will be subject to being
ticketed and/or towed.
7. Renewal. Tenant must notify Landlord, in writing, of its desire to renew the
Agreement within 120 days of expiration of the term. The parties will negotiate the lease
and enter into a new and separate agreement.
Following the expiration of the one (1) year anniversary of the Agreement, the
Agreement can be modified every year thereafter but not before, during any calendar year
in the preceding one (1) year term per the annual parking report. Any amendments to the
number of parking spaces leased from the Landlord or any other amendments to th e
Agreement, including term extensions, shall be approved by the City Council as an
amendment to the Agreement.
8. Compliance with Law. Tenant shall not use the Leased Premises, or permit
anything to be done in or about the Leased Premises, which will in any way conflict with
any law, statute, ordinance or governmental rule or regulation now in force or which may
hereafter be enacted or promulgated.
9. Landlord Repair Responsibility. Landlord shall repair and maintain the
Leased Premises, including snow removal, paving, repair of potholes, and curb cuts.
Landlord shall not be liable for any failure to make such repairs or to perform any
maintenance if need for such repair is due to the neglect on the part of the Tenant.
Tenant shall provide Landlord with written notice of any repairs needed and Landlord
shall address said repair(s) within a reasonable time to be agreed between City and
Tenant. There shall be no abatement of Rent, and no liability of Landlord by reason of
any injury to, or interference with, Tenant’s business arising from the making of any
repairs, alterations or improvements in or to any portion of the Leased Premises or in or
to fixtures, appurtenances and equipment therein. The provisions of this section shall not
apply in the case of damage or destruction by fire or other casualty or a taking under the
power of eminent domain.
10. Tenant Alterations. Except as otherwise specifically provided in this Lease,
Tenant shall not, at any time during the Lease Term, make any alterations, decorations,
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additions, or improvements to the Leased Premises (hereinafter collectively referred to as
“Alterations”), without Landlord’s prior written consent, which shall not be unreasonably
withheld. In the event that Landlord consents to the performance of any such Alterations,
Landlord may impose on Tenant whatever requirements or conditions Landlord may
deem appropriate in connection with the performance of such Alterations (e.g. insurance,
performance bond, lien waivers, plans and specifications, permits and licenses).
11. Utilities. Landlord shall be responsible for and pay for all utilities supplied to
the Leased Premises.
12. Liens. Tenant shall not cause or permit any mechanic’s lien to be filed
against the Leased Premises by reason of, or due to, or as a result of, any work, labor,
services, or materials performed at, or furnished to, the Leased Premises, to Tenant, or to
anyone holding the Leased Premises through or under Tenant. If any such mechanic’s
lien shall at any time be filed, Tenant shall immediately cause the same to be discharged
of record by payment, bond, order of a court of competent jurisdiction or otherwise;
provided, however, that Tenant shall have the right to contest any and all such liens
provided security which is satisfactory to Landlord, in its sole discretion, is deposited
with Landlord and such lien is dismissed within sixty (60) days from the filing date of
said lien. Subject to the immediately preceding sentence, in the event that Tenant fails to
cause any such lien to be discharged within thirty (30) days after being notified of the
filing thereof and before judgment or sale thereunder, then, in addition to any other right
or remedy of Landlord, Landlord may, but shall not be obligated to, discharge the same
by paying the amount claimed to be due, or by bonding or other proceeding deemed
appropriate by Landlord, and the amount so paid by Landlord, together with all costs and
expenses (including, but not limited to, reasonable attorney’s fees), incurred by Landlord
in procuring the discharge of such lien, shall be deemed to be additional rent and shall
immediately become due and payable by Tenant to Landlord on the first day of the next
following month.
13. Insurance to be Maintained by Tenant. Tenant shall, at its sole cost and
expense, at all times during the Term obtain and pay for and maintain in full force and
effect the following insurance policy or policies:
(a) “All-Risk” Property Coverage. “All Risk” property insurance on a replacement
cost basis, covering all of the Tenant’s personal property, merchandise, trade fixtures,
furnishings and equipment, and all leasehold improvements installed in the Leased
Premises by, or on behalf of, Tenant in an amount not less than the full replacement cost
of all such property.
(b) Liability Coverage. Commercial general public liability to comply with any
conditions of this Lease, umbrella liability insurance, covering Tenant against any claims
arising out of liability for bodily injury and death and personal injury and property
damage occurring in and about the Leased Premises, and otherwise resulting from any
acts and operations of Tenant, its agents and employees, with limits of not less than a
total combined single limit of $1,000,000.00 per occurrence and $2,000,000.00 annual
general aggregate. Such insurance shall include, inter alia: (i) ”occurrence” rather than
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6
“claims made” policy forms; (ii) all insurable liability assumed by the Tenant under the
terms of this Lease; (iii) premises medical expenses in an amount not less than $5,000.00
per person, per accident; (iv) the Landlord and any other parties designated by Landlord
(including, but not limited to, its beneficiary, its general partners and its managing agent)
shall be designated as additional insured(s); and (v) severability of insured parties.
(c) Workers’ Compensation Coverage. Workers’ compensation and employer’s
liability insurance in the state of Illinois. A Copy of Liability insurance Certificate
required pursuant to this Paragraph shall be delivered to Landlord prior to the Rent
Commencement Date. If Tenant fails to submit such certificate to Landlord within the
specified time, or otherwise fails to obtain and maintain insurance coverage in
accordance with this Paragraph then Landlord, at Landlord’s sole option, may, but shall
not be obligated to, procure such insurance on behalf of, and at the expense of, the
Tenant, and if Landlord exercises such right and expends any funds to obtain such
insurance, Tenant shall reimburse Landlord for such amounts upon demand, it being
understood that any such sums for which Tenant is required to reimburse Landlord shall
constitute additional Rent under this Lease.
14. Casualty/Restoration. In the event the Leased Premises are damaged by fire,
explosion or any other casualty to the extent which is less than twenty-five percent (25%)
of the full replacement cost of the Leased Premises and none of the events described in
the next succeeding sentence of this Paragraph shall have occurred, the damage shall be
repaired by Landlord within a reasonable time period thereafter, and that in no event shall
Landlord be required to repair or replace Tenant’s signage, fixtures and any work
performed by Tenant. In the event of any such damage by fire, explosion or any other
casualty, and (a) Landlord is not required to repair as hereinabove provided, or (b) the
Leased Premises are damaged to the extent of twenty-five percent (25%) or more of the
full replacement cost of the Leased Premises, Landlord may elect either to (i) repair or
rebuild the Leased Premises or the building or buildings respectively, or (ii) terminate
this Lease. Tenant shall also have the right to terminate the lease, if damage due to any of
the above exceeds 25 % of the aggregate full replacement cost. Landlord shall make such
election by giving notice of such election in writing to Tenant within ninety (90) days
after the date of the event causing the damage. If Landlord is required or elects to repair
the Leased Premises as herein provided, Tenant shall promptly commence and diligently
complete ‘Tenant’s work), at Tenant’s expense. Tenant’s rent shall be abated during this
period.
15. Eminent Domain.
(a) More than 50% Taken: If 50 percent (50%) or more of the Premises are taken for a
public or quasi-public use, this lease will terminate as of the date of the physical taking,
and the Parties will be released from all further liability.
(b) Less than 50% Taken: If the taking affects less than 50 percent of the Premises, the
Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the
Premises and place them in tenantable condition within 90 days after the date of the
actual physical taking.
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(c) Abatement of Rent: During any repair, Tenant will be required to pay only that part
of the fixed minimum monthly rental as the area of the tenantable Premises remaining
during repairs bears to the entire area leased. On completion of repairs, the fixed
minimum monthly rental will be adjusted in proportion to the repaired area, and Tenant
will be required to pay the adjusted fixed minimum monthly rental in accordance this
Agreement.
(d) Right to Condemnation Award: Any award made in any condemnation proceeding
for the taking of any part of the Premises will be the sole property of Landlord.
16. Assignment, Subletting and Ownership. Any attempt or purported transfer,
assignment, subletting, mortgage, or agreement (hereinafter collectively referred to as a
“Transfer”) without Landlord’s and Management Company’s prior written consent shall
be void and of no force or effect and shall not confer any interest or estate in the
purported transferee. However, Tenant shall remain liable for any and all rents and
monies due Landlord up to and including the date of such termination and shall not be
relieved of its obligations and responsibilities to pay all amounts due to Landlord.
17. Signs. Tenant may not erect or install any signage, of any nature or design,
without Landlord’s prior written consent and without following the submission and
approval process set forth in the City Code.
18. Surrender of Leased Premises. Tenant shall, at its sole cost and expense,
remove, at the termination of this Lease (by lapse of time or otherwise), remove such of
the alterations and additions and signs made or installed by Tenant as Landlord may
request; repair any damage caused by such removal.
19. Indemnification. Except as otherwise provided in this Agreement, Tenant
shall protect, indemnify and save Landlord and its officers, agents, attorneys, and
employees harmless from and against any and all obligations, liabilities, costs, damages,
claims and expenses of whatever nature arising from injury to persons or damage to
property on the Leased Premises, arising out of or in connection with Tenant’s use or
occupancy of the Leased Premises or Tenant’s activities on the Leased Premises, or
contracts entered into for work on the Leased Premises, or arising from any negligent or
willful act of Tenant. Tenant shall pay for all of Landlord’s costs of suit and attorneys’
fees and expenses.
20. Holdover. On the last day of the Lease Term, or upon any earlier termination
of this Lease, or upon any re-entry by Landlord upon the Premises, Tenant shall quit and
surrender the Premises to Landlord “broom-clean” and in good order, condition and
repair, except for ordinary wear and tear and such damage or destruction as Landlord is
required to repair or restore under this Lease, and Tenant shall remove all of the Tenant’s
personal property therefrom, except as otherwise expressly provided in this Lease. If
Tenant remains in possession after the Expiration Date or after any earlier termination
date of this Lease or of the Tenant’s right to possession (a) Tenant shall be deemed a
291 of 476
8
tenant at will; (b) Tenant shall pay hundred percent (100%) of the Minimum Rent last
prevailing hereunder, (c) there shall be no renewal or extension of this Lease by operation
of law, and (d) the tenancy at will may be terminated upon thirty (30) days’ notice from
Landlord; or, at the sole option of Landlord expressed by written notice to Tenant, but not
otherwise, such holding over shall constitute a renewal of this Lease for a period of one
(1) year on the same terms and conditions as provided in this Lease, except that the
Minimum Rent shall be as specified in this Paragraph.
21. Tenant Default. The occurrence of any one or more of the following events
shall constitute a default and breach of this Lease by Tenant:
(a) If Tenant fails to pay any Rent or any other charges required to be paid by
Tenant; or
(b) If Tenant fails to promptly and fully perform any other covenant, condition or
agreement contained in this Lease and such failure continues for thirty (30)
days after written notice thereof from Landlord to Tenant; provided, however,
that if the nature of any such default is such that the same cannot be cured
within thirty (30) days, Tenant shall have such additional period of time as
may be necessary to cure such default provided that it commences to cure said
default within the thirty (30) day period and proceeds diligently thereafter to
complete such cure, and provided further that such default is cured within one
hundred and twenty (120) days from the date of Landlord’s notice to Tenant;
or
(c) If in any proceeding or action which Tenant is a party, a Trustee, or receiver,
agent or custodian is appointed to take charge of the Leased Premises or
Tenant’s Property (or has the authority to do so) for the purpose of enforcing a
lien against the Leased Premises or Tenant’s Property; or
(d) Tenant, or its employees while working at the Leased Premises, commits any
crime which constitutes a misdemeanor or felony; or
(e) Tenant shall fail to maintain the insurance coverage as set forth herein; or
(g) Tenant shall make a general assignment the benefit of creditors, or shall admit in
writing its inability to pay its debts as they become due or shall file a petition in
bankruptcy.
22. Landlord’s Remedies. In the event of Tenant’s default hereunder, then in
addition to any other rights or remedies Landlord may have under any law, Landlord
shall have the right, at Landlord’s option, upon giving notice to tenant, to do the
following:
(a) Remedies. In the event of any breach of this Lease by Tenant, Landlord at its
option, and after the proper notice may, in addition to all other rights and remedies
provided in this Lease, at law or in equity to terminate this Lease and Tenant’s right of
292 of 476
9
possession of the Leased Premises, and recover all damages to which Landlord is entitled
under law.
(b) Landlord may, at Landlord’s option, enter into the Leased Premises, remove
Tenant’s signs and other evidences of tenancy. Any such property of the Tenant not
retaken from storage by the Tenant within thirty (30) days after the end of the Term,
however terminated, shall be conclusively presumed to have been conveyed by the
Tenant to the Landlord under this Lease as a bill of sale, without further payment or
credit by the Landlord to the Tenant.
23. Time is of the Essence. Time is of the essence of this Lease and each and all
of its provisions in which performance is a factor, and all provisions herein and all
provisions relating thereto, shall be strictly construed.
24. Successors and Assigns. All of the provisions hereof shall be binding upon
and inure to the benefit of the parties hereto and their respective heirs, legal
representatives, successors and assigns. No third party, other than such heirs, legal
representatives, successors and assigns, shall be entitled to enforce any or all of the
provisions of this Lease or shall have any rights hereunder whatsoever.
25. Quiet Enjoyment. Upon Tenant paying the Rent reserved hereunder and
observing and performing all of the covenants, conditions and provisions on Tenant’s
part to be observed and performed hereunder, Tenant shall have quiet possession of the
Leased Premises for the entire Lease Term hereof, subject to all the provisions of this
Lease.
26. Prior Agreements/Amendments. This Agreement contains all of the
agreements of the parties hereto with respect to any matter covered or mentioned in this
Agreement, and no prior agreements or understanding pertaining to any such matters
shall be effective for any purpose. No provision of this Agreement may be amended or
added to except by an agreement in writing signed by the parties hereto or their
respective successors in interest.
27. Sale of Premises. In the event of any sale of the Leased Premises by
Landlord, Landlord shall be and is hereby entirely freed and relieved of all liability under
any and all of its covenants and obligations contained in or derived from this Lease
arising out of any act, occurrence or omission occurring after the consummation of such
sale; and the purchaser, at such sale or any subsequent sale of the Leased Premises shall
be deemed, without any further agreement between the parties or their successors in
interest or between the parties and any such purchaser, to have assumed and agreed to
carry out any and all of the covenants and obligations of the Landlord under this Lease.
28. Notices. Notices and demands required or permitted to be given hereunder
shall be given by personal delivery or reputable overnight courier (such as Federal
Express), or registered or certified mail to:
Tenant: Northwestern University
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10
Attn: ______________________
633 Clark Street
Evanston, IL 60201
Landlord: City of Evanston
Attn: City Manager
2100 Ridge Avenue
Evanston, IL 60201
with a copy to: City of Evanston
Attn: Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
29. Tenant and Landlord Mutual Environmental Indemnity.
(a) Definitions. For purposes of this Paragraph, “hazardous substance” means any matter
giving rise to liability under the Resources Conservation Recovery Act (“RCRA”), 42
U.S.C. Section 6901 et seq., the Comprehensive Environmental Response, Compensation
and Liability Act (“CERCLA”), 52 U.S.C. Sections 9601 et seq., the Illinois
Environmental Protection Act (IEPA), or any common law theory based on nuisance or
strict liability, including without limitation, petroleum products, asbestos, polychlorinated
biphenyls, radioactive materials and all other dangerous, toxic or hazardous pollutants,
contaminants, chemicals, materials or substances listed or identified in, or regulated by,
any federal, state, county, municipal, local or other statutes, laws, ordinances and
regulations.
(b) Prohibition. Tenant and Landlord shall not conduct or authorize the generation,
transportation, storage, treatment or disposal, on the Leased Premises of any hazardous
substance without prior written authorization by Landlord, which authorization may be
withheld in Landlord’s sole discretion, and the Tenant’s failure to comply with the
provisions of this paragraph shall constitute a default under this Lease.
(c) Remedial Action. If the presence, release, threat of release, placement on or in the
Leased Premises, or the generation, transportation, storage, treatment, or disposal the
Leased Premises of any hazardous substance due to the operation of tenants business:
(i) gives rise to liability (including, but not limited to, a response action, remedial action,
or removal action) under RCRA, CERCLA, the IEPA, or any common law theory based
on nuisance or strict liability, (ii) causes an adverse public health effect, or (iii) pollutes,
or threatens to pollute, the environment, Tenant shall promptly take, at Tenant’s sole cost
and expense, any and all remedial and removal action necessary to clean up the Leased
Premises, and mitigate exposure to liability arising from the hazardous substance,
whether or not required by law.
(d) Indemnification of Landlord. Except as otherwise provided in this Agreement, Tenant
shall protect, indemnify and save Landlord and its officers, agents, attorneys, and
employees harmless from and against any and all obligations, liabilities, costs, damages,
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11
claims and expenses from any and all environmental liability claims, specifically claims
related to RCRA, CERCLA, the Clean Water Act, and claims of personal liability by third
parties. Tenant shall pay for all of Landlord’s costs of suit and attorneys’ fees and
expenses.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, Landlord and Tenant have executed this Lease the day
and year first above written.
LANDLORD:
CITY OF EVANSTON
An Illinois municipal corporation
By:
__________________________________
Its: City Manager
Print Name: Wally Bobkiewicz
TENANT:
NORTHWESTERN UNIVERSITY
By:
Its:
Print Name:
MANAGEMENT COMPANY
SP PLUS
By:_________________________________
Its:
Print Name:
296 of 476
A- 1
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 5: GARAGE LEVEL 4
THE PROPERTY SPACE AND A PORTION OF A MULTI-STORY BIDING AT THE
NORTHEASTERLY CORNER OF CHURCH STREET AND CHICAGO AVENUE,
EVANSTON, ILLINOIS AND KNOWN AS CHURCH STREET PLAZA LYING THE
BOUNDARIES PROJECTED VERTICALLY UPWARD FROM THE SURFACE OF
THE EARTH OF THAT PART OF LOT 1 IN CITY OF EVANSTON’S
CONSOLIDATION OF ALL THAT PART OF LOT 1 IN PLAT OF
CONSOLIDATION OF THE SOUTH 12.00 FEET OF LOT 3 AND ALL OF LOTS 4, 5,
6, 7, 8, 9, AND 10 TOGETHER WITH ALL THAT PART OF LOT 2 AND LOT 3
EXCEPT THE SOUTH 12.0 FEET THEREOF ALL IN BLOCK 14 EVANSTON, IN
THAT EAST HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF
THE THIRD PRINCIPAL MERIDIAN, THE EASTERLY LINE OF SAID CHICAGO
AVENUE BEARING NORTH 0 DEGREES, 00 MINUTES, 00 SECONDS EAST OF
THE PURPOSE OF THIS DESCRIPTION, THE FOLLOWING DESCRIBED ALSO
LYING BETWEEN HORIZONTAL PLANES WHICH ARE 50.98 FEET
RESPECTIVELY ABOVE EVANSTON CITY DATUM ALONG LINE “C”, AND
SAID LINE “C” HEREINAFTER DESCRIBED AND LYING BETWEEN
HORIZONTAL PLANES 50.92 FEET AND 59.58 FEET RESPECTIVELY ABOVE
EVANSTON CITY DATUM ALONG LINE “D”, AND LINE “D” HEREINAFTER
DESCRIBED; ALSO LYING BETWEEN HORIZONTAL PLANES 51.12 FEET AND
59.79 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM ALONG LINE
“E”, AND LINE “E” HEREINAFTER DESCRIBED ALSO LYING BETWEEN
HORIZONTAL PLANES 54.77 FEET AND 63.44 FEET RESPECTIVELY ABOVE
EVANSTON CITY DATUM ALONG LINE “F”, AND LINE “F” HEREINAFTER
DESCRIBED:
COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID
CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER
ALSO BEING THE NORTHEASERLY CORNER OF SAID CHURCH STREET AND
CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS
EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE EASERLY LINE
OF SAID CHICAGO AVENUE 89.34 FEET; THENCE NORTH 90 DEGREES, 00
MINUTES, 00 SECONDS, EAST ALONG LINE “A” AFOESAID 43.31 FEE TO THE
PLACE OF BEGINNING, AS SAID PLACE OF BEGINNING SAID LINE “A”
HAVING A LOWER ELEVATION OF 50.98 FEET AND AN UPPER ELEVATION
OF 59.65 FEET RESPECTIVELY ABOVE EVANSTON CITY DATUM; THENCE
NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST LONG AN INCLINE
PLANE 9.25 FEET TO A POINT ON SAID LINE “B”, SAID LINE “B” HAVING
LOWER ELEVATION OF 50.80 FEET AND AN UPPER ELEVATION OF 59.47
FEET AND AN UPPER ELEVATION OF 63.44 FEET RESPECTIVELY ABOVE
297 of 476
A- 2
EVANSTON CITY DATUM; THENCE NORTH 90 DEGRES, 00 MINUTES, 00
SECONDS EAST ALONG SAID LINE “F”, SAID LINE “F” HAVING A LOWER
ELEVATION OF 54.77 FEET AND AN UPPER ELEVATION OF 63.44 FEET
RESPECTIVELY ABOVE EVANSTON CITY ELEVATION OF 54.77 FEET AND AN
UPPER ELEVATION 63.44 FEET RESPECTIVELY ABOVE EVANSTON CITY
DATUM FOR A DISTANCE OF 52.75 FEET; THENCE SOUTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 194.66 FEET TO A
POINT ON SAID LINE “C”, SAID LINE “C” HAVING A LOWER ELEVATION OF
50.81 FEET AND AN UPPER ELEVATION OF 59.48 FEET RESPECTIVELY
ABOVE EVANSTON CITY DATUM; THENCE NORTH 60 DEGREES, 00
MINUTES, 00 SECONDS WEST ALONG AN INCLINE PLANE 30.57 FEET TO A
POINT ON SAID LINE “E”, SAID LINE “E” HAVING A LOWER ELEVATION OF
51.12 FEET AND AN UPPER ELEVATION OF 59.79 FEET RESPECTIVELY
ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00
MINUTES, 00 SECONDS WEST ALONG AN INCLINE PLAN 11.84 FEET TO A
POINT ON SAID LINE “B”, SAID LINE “B” HAVING A LOWER ELEVATION OF
50.80 FEET AND AN UPPER ELEVATION OF 59.47 FEET RESPECTIVELY
ABOVE EVANSTON CITY DATUM; THENCE CONTINUING SOUTH 60
DEGREES 00 MINUES 00 SECONDS WEST ALONG AN INCLINE PLANE 18.51
FEET TO THE PLACE OF BEGINNING, SAID PLACE OF BEGINNING BEING ON
SAID LINE “A”; SAID LINE “A”: HAVING A LOWER ELEVATION 50.98 FEET
AND AN UPPER ELEVATION OF 59.65 FEET RESPECTIVELY, ABOVE
EVANSTON CITY DATUM AS AFORESAID, IN COOK COUNTY, ILLINOIS.
PARCEL 6: GARAGE LEVEL 5
THE PROPERTY SPACE AND A PORTION OF A MULTI-STORY BIDING AT THE
NORTHEASTERLY CORNER OF CHURCH STREET AND CHICAGO AVENUE,
EVANSTON, ILLINOIS AND KNOWN AS CHURCH STREET PLAZA LYING THE
BOUNDARIES PROJECTED VERTICALLY UPWARD FROM THE SURFACE OF
THE EARTH OF THAT PART OF LOT 1 IN THE CITY OF EVANSTON’S
CONSOLIDATION OF ALL THAT PART OF LOT 1 IN PLAT OF
CONSOLIDATION OF THE SOUTH 12.00 FEET OF LOT 3 AND ALL OF LOTS 4, 5,
6, 7, 8, 9, AND 10 TOGETHER WITH ALL THAT PART OF LOT 2 AND LOT 3
(EXCEPT THE SOUTH 12.0 FEET THEREOF) ALL IN BLOCK 14 IN EVANSTON,
IN THE EAST HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST
OF THE THIRD PRINCIPAL MERIDIAN, THE EASTERLY LINE OF SAID
CHICAGO AVENUE BEARING NORTH 0 DEGREES, 00 MINUTES, 00 SECONDS
EAST OF THE PURPOSE OF THIS DESCRIPTION, THE FOLLOWING
DESCRIBED PROPERTY, SPACE AND BUILDING PORTION THEREOF LYING
ABOVE EVANSTON CITY DATUM AS HEREINAFTER DESCRIBED WITH EACH
COURSE AND DISTANCE AND WHICH LIES BELOW A HORIZONTAL PLANE
75.48 FEET ABOVE EVANSTON CITY DATUM, SAID PARCEL 6 BEING
COMPRISED OF 4 SUB-PARCELS, ALL OF WHICH LIE ABOVE AND BELOW
EVANSTON CITY DATUM AS HERETOFORE MENTIONED, AND ARE
LOCATED AND DESCRIBED AS FOLLOWS:
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A- 3
SUB-PARCEL A OF PARCEL 6:
COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID
CITY OF EVANSTON’S CONSLIDATION, SAID SOUTHWESTERLY CORNER
ALSO BEING THE NORTHWESTERLY CORNER OF SAID CHURCH STREET
AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUES, 00
SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE
EASERLY LINE OF SAID CHICAGO AVENUE 42.29 FEET; THENCE NORTH 90
DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE
2.64 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF
60.35 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES
00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 49.17 FEET TO A
POINT, SAID POINT HAVING AN ELEVATION OF 59.41 FEET ABOVE
EVANSTON CITY DATUM; THENCE CONTINUING NORTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 195.12 FEET TO A
POINT, SAID POINT HAVING AN ELEVATION OF 63.44 FEET ABOVE
EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00
SECONDS EAST ALONG A HORIZONTAL PLANE 52.75 FEET, SAID
HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 63.44 FEET
ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 195.12 FEET TO A
POINT, SAID POINT HAVING AN ELEVATION OF 59.41 FEET ABOVE
EVANSTON CITY DATUM; THENCE CONTINUING SOUTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 56.30 FEET TO A
POINT, SAID POINT HAVING AN ELEVATION OF 60.51 FEET ABOVE
EVANSTON CITY DATUM; THENCE SOUTH 90 DEGREES, 00 MINUTES, 00
SECONDS WEST ALONG A HORIZONTAL PLANE 50.00 FEET TO THE PLACE
OF BEGINNING, SAID HORIZONTAL PLANE HAVING A CONSTANT
ELEVATION OF 60.51 FEET ABOVE EVANSTON CITY DATUM, IN COOK
COUNTY, ILLINOIS.
SUB-PARCEL B OF PARCEL 6:
COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID
CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER
ALSO BEING THE NORTHWESTERLY CORNER OF SAID CHURCH STREET
AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUTES, 00
SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE
EASERLY LINE OF SAID CHICAGO AVENUE, 42.29 FEET; HENCE NORTH 90
DEGREES, 00 MINUES, 00 SECONDS EAST 96.06 FEET TO THE PLACE OF
BEGINNING, SAID PLACE OF BEGINNING HAVING AN ELEVATION OF 60.51
FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 244.02 FEET TO A
POINT, SAID POINT HAVING AN ELEVATION OF 55.28 FEET ABOVE
EVANSTON CITY DATUM; THENCE NORTH 60 DEGREES, 00 MINUES, 00
299 of 476
A- 4
SECONDS ALONG AN INCLINE PLANE 24.79 FEET TO A POINT, SAID POINT
HAVING AN ELEVATION OF 55.02 FEET ABOVE EVANSTON CITY DATUM;
THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A
HORIZONTAL PLANE 10.0 FEET, SAID HORIZONTAL PLANE HAVING A
CONSTANT ELEVATION OF 55.02 FEET ABOVE EVANSTON CITY DATUM;
THENCE SOUTH 60 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN
INCLINE PLANE 24.79 FEET TO A POINT, SAID POINT HAVING AN
ELEVATION OF 55.28 FEET ABOVE EVANSTON CITY DATUM; THENCE
SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE
PLANE 224.60 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF
60.14 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 90 DEGREES,
00 MINUTES, 00 SECONDS WEST 17.34 FEET ALONG A HORIZONTAL PLANE
HAVING A CONSTANT ELEVATION OF 60.14 FEET ABOVE EVANSTON CITY
DATUM; THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST
ALONG AN INCLINE PLANE 19.42 FEET TO A POINT, SAID POINT HAVING AN
ELEVATION OF 60.64 FEET ABOVE EVANSTON CITY DATUM; THENCE
SOUTH 90 DEGREES, 00 MINUTES, 00 SECONDS WEST ALONG A
HORIZONTAL PLANE 35.64 FEET TO THE PLACE OF BEGINNING, SAID
HORIZONTAL PLANE HAVING AN ELEVATION OF 60.64 FEET ABOVE
EVANSTON CITY DATUM IN COOK COUNTY, ILLINOIS.
SUB-PARCEL C OF PARCEL 6:
COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID
CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER
ALSO BEING THE NORTHWESTERLY CORNER OF SAID CHURCH STREET
AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUES, 00
SECONDS EAST ALONG THE WESTERLY LINE OF SAID CHICAGO AVENUE
293.71 FEET; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST
43.31 FEET TO THE PLACE OF BEGINNING, SAID PLACE OF BEGINNING
HAVING AN ELEVATION OF 54.77 FEET ABOVE EVANSTON CITY DATUM;
THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN
INCLINE PLANE 244.31 FEET TO A POINT, SAID POINT HAVING AN
ELEVATION OF 60.37 FEET ABOVE EVANSTON CITY DATUM; THENCE
NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A
HORIZONTAL PLANE 2.64 FEET, SAID HORIZONTAL PLANE HAVING A
CONSTANT ELEVATION OF 60.37 FEET ABOVE EVANSTON CITY DATUM;
THENCE NORTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN
INCLINE PLANE 7.11 FEET TO A POINT, SAID POINT HAVING AN ELEVATION
OF 60.62 FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90
DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG A HORIZONTAL PLANE
50.11 FEET, SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION
OF 60.62 FEET ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00
DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 251.42
FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 54.77 FEET
ABOVE EVANSTON CITY DATUM; THENCE SOUTH 90 DEGREES, 00
MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE 52.75 FEET TO
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A- 5
THE PLACE OF BEGINNING, SAID HORIZONTAL PLANE HAVING A
CONSTANT ELEVATION OF 54.77 FEET ABOVE EVANSTON CITY DATUM, IN
COOK COUNTY, ILLINOIS.
SUB-PARCEL D OF PARCEL 6:
COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 1 IN SAID
CITY OF EVANSTON’S CONSOLIDATION, SAID SOUTHWESTERLY CORNER
ALSO BEING THE NORTHEASTERLY CORNER OF SAID CHURCH STREET
AND CHICAGO AVENUE; THENCE NORTH 00 DEGREES, 00 MINUTES, 00
SECONDS EAST ALONG THE WESTERLY LINE OF SAID LOT 1 AND THE
EASTERLY LINE OF SAID CHICAGO AVENUE 286.31 FEET; THENCE NORTH 90
DEGREES, 00 MINUTES, 00 SECONDS EAST 96.06 FEET TO THE PLACE OF
BEGINNING, SAID PLACE OF BEGINNING HAVING AN ELEVATION OF 63.95
FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLACE 202.52 FEET TO A
POINT, SAID POINT HAVING AN ELEVATION OF 59.50 FEET ABOVE
EVANSTON CITY DATUM; THENCE CONTINUING NORTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 56.30 FEET TO A
POINT, SAID POINT HAVING AN ELEVATION OF 60.62 FEET ABOVE
EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00
SECONDS EAST ALONG A HORIZONTAL PLANE 35.64 FEET ABOVE
EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00
SECONDS EAST ALONG A HORIZONTAL PLANE 35.64 FEET, SAID
HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 60.62 FEET
ABOVE EVANSTON CITY DATUM; THENCE SOUTH 00 DEGREES, 00
MINUTES, 00 SECONDS EAST ALONG AN INCLINE PLANE 19.42 FEET TO A
POINT HAVING AN ELEVATION OF 60.23 FEET ABOVE EVANSTON CITY
DATUM; THENCE NORTH 90 DEGREES, 00 MINUTES, 00 SECONDS EAST
ALONG A HORIZONTAL PLANE 17.34 FEET, SAID HORIZONTAL PLANE
HAVING A CONSTANT ELEVATION OF 60.23 FEET ABOVE EVANSTON CITY
DATUM, THENCE SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST
ALONG AN INCLINE PLANE 36.88 FEET TO A POINT, SAID POINT HAVING AN
ELEVATION OF 59.50 FEET ABOVE EVANSTON CITY DATUM; THENCE
CONTINUING SOUTH 00 DEGREES, 00 MINUTES, 00 SECONDS EAST ALONG
AN INCLINE PLANE 202.50 FEET TO A POINT, SAID POINT HAVING AN
ELEVATION OF 63.95 FEET ABOVE EVANSTON CITY DATUM; THENCE
NORTH 60 DEGREES, 00 MINUES, 00 SECONDS WEST ALONG AN INCLINE
PLANE 24.79 FEET TO A POINT, SAID POINT HAVING AN ELEVATION OF 63.96
FEET ABOVE EVANSTON CITY DATUM; THENCE NORTH 90 DEGREES, 00
MINUTES, 00 SECONDS WEST ALONG A HORIZONTAL PLANE 10.0 FEET,
SAID HORIZONTAL PLANE HAVING A CONSTANT ELEVATION OF 63.96 FEET
ABOVE EVANSTON CITY DATUM; THENCE SOUTH 60 DEGREES, 00
MINUTES, 00 SECONDS WEST ALONG AN INCLINE PLANE 24.79 FEET TO THE
PLACE OF BEGINNING, SAID PLACE OF BEGINNING HAVING AN ELEVATION
OF 63.95 FEET ABOVE EVANSTON CITY DATUM IN COOK COUNTY,
ILLINOIS.
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A- 6
PINS: 11-18-400-028-0000; 11-18-400-032-0000; 11-18-400-023-0000; 11-18-400-024-
0000; 11-18-400-025-0000; 11-18-400-022-0000; 11-18-400-026-0000; 11-18-400-030-
0000
ADDRESS: 525 WEST CHURCH STREET, EVANSTON, ILLINOIS 60201
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For City Council meeting of February 13, 2017 Item A5
Resolution 12-R-17: Northwestern University Parking Lease at Maple Ave Garage
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Resolution 12 -R-17, Authorizing the City Manager to Enter into a One
Year Parking Lease Agreement for One Hundred and Fifty Parking
Spaces at the 1800 Maple Avenue Parking Garage with Northwestern
University
Date: January 24, 2017
Recommended Action:
Staff recommends that the City Council adopt Resolution 12-R-17 authorizing the City
Manager to enter into a one-year parking lease for 150 spaces at the Maple Avenue
Garage with Northwestern University, 633 Clark, Evanston, IL 60208 effective March 1,
2017 – February 28, 2018.
Funding Source:
Parking Fund Revenue
505.19.7037.53510 Projected annual revenue $171,000
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods.
Background:
In November of 2016, Northwestern University indicated a desire to enter into a one-
year parking lease with the City of Evanston to park 150 vehicles at the 1800 Maple
Avenue parking garage. The requested lease is designed to provide additional parking
for construction workers at various campus sites. The selection of the garage is based
on the close proximity to the Northwestern University campus.
The following table provides an overview of projected revenues associated with monthly
permits based on an approval of 150 permits per month. The proposed lease will allow
the City to raise rates in accordance with other increases for parking at the Maple
Avenue or other City owned parking garages.
Memorandum
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Year Monthly Rate Annual Projected Revenue
3/1/2017 – 2/28/2018 $95.00 per space (150 spaces) $171,000
*Future year rates would change based on the retail rate for parking. The table above is for illustration only.
The average occupancy rate at the 1800 Maple Avenue garage from January 1, 2016 –
December 31, 2016 at 10 a.m. had risen 2% from 2015 rate of 38% to a 2016 rate of
40%, while the 2 p.m. rate rose 3% from a 2015 rate of 48% to a 2016 rate of 51%. The
following table provides the average occupancy rates for the 1400 available parking
spaces at the Maple Avenue garage over the past 3 years and an estimated occupancy
rate for the next 4 years.
The Maple Avenue Garage
Year
Average Car Count at
10:00 am
Average Car Count at
2:00 pm
hccupancy per 1400
Spaces at 10:00 am
hccupancy per 1400
Spaces at 2:00 pm
2014 589 267 42%19%
2015 535 670 38%48%
2016 565 711 40%51%
Forecast for the next five years at a 3.25% increase in occupancy per previous year's daily average.
2017 583 734 42%52%
2018 602 758 43%54%
2019 622 783 44%56%
2020 642 808 46%58%
The 150 spaces to be leased to Northwestern University through this agreement equals
approximately 11% of the total 1400 spaces available. The City of Evanston and
Northwestern University would maintain the right to negotiate lease renewals on an
annual basis.
Attachments:
Resolution 12-R-17
Lease
304 of 476
1/27/2017
12-R-17
A RESOLUTION
Authorizing the City Manager to Enter into a One Year Parking
Lease Agreement for One Hundred and Fifty Parking Spaces at the
1800 Maple Avenue Parking Garage with Northwestern University
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COUNTY OF COOK, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to sign
a one (1) year parking lease (March 1, 2017 through February 28, 2018) (the “Lease”)
by and between the City and Northwestern University for one hundred and fifty (150)
parking spaces at 1800 Maple Avenue. The Lease is attached hereto as Exhibit 1 and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional te rms and conditions of said Lease that he deems to be in the
best interests of the City.
SECTION 3: This Resolution shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
________________________________
Elizabeth B. Tisdahl, Mayor
Attest:
___________________________
Rodney Greene, City Clerk Adopted: __________________, 2017
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12-R-17
- 2 -
EXHIBIT 1
PARKING LEASE AGREEMENT
\
306 of 476
1
PARKING LEASE AGREEMENT
FOR PARKING IN THE 1800 MAPLE AVENUE GARAGE BETWEEN
THE CITY OF EVANSTON
AND
NORTHWESTERN UNIVERSITY
307 of 476
2
TABLE OF CONTENTS
1. Date and Parties. . ........................................................................................................ 3
2. Leased Premises.. .......................................................................................................... 3
3. Lease Term. . ................................................................................................................ 3
4. Rent. ............................................................................................................................ 3
5. Transponders. . ............................................................................................................. 3
6. Non-Exclusive Use ....................................................................................................... 4
7. Renewal......................................................................................................................... 4
8. Compliance with Law ................................................................................................... 4
9. Landlord Repair Responsibility .................................................................................... 4
10. Tenant Alterations ......................................................................................................... 5
11. Utilities .......................................................................................................................... 5
12. Liens .............................................................................................................................. 5
13. Insurance to be Maintained by Tenant .......................................................................... 5
14. Casualty/Restoration ..................................................................................................... 6
15. Eminent Domain ........................................................................................................... 6
16. Assignment, Subletting and Ownership ........................................................................ 7
17. Signs .............................................................................................................................. 7
18. Surrender of Leased Premises ....................................................................................... 7
19. Indemnification ............................................................................................................. 7
20. Holdover ....................................................................................................................... 7
21. Tenant Default .............................................................................................................. 8
22. Landlord’s Remedies .................................................................................................... 8
23. Time is of the Essence .................................................................................................. 9
24. Successors and Assigns ................................................................................................. 9
25. Quiet Enjoyment ........................................................................................................... 9
26. Prior Agreements/Amendments .................................................................................... 9
27. Sale of Premises ............................................................................................................ 9
28. Notices ........................................................................................................................ 10
29. Tenant and Landlord Mutual Environmental Indemnity ........................................... 10
308 of 476
3
PARKING LEASE AGREEMENT
1. Date and Parties. This Parking Lease Agreement (“Agreement”) is made on
this _____ day of ______________ 2017 (the “Lease Commencement Date”), by and
between the City of Evanston, an Illinois municipal corporation (“City” or “Landlord”),
and Northwestern University (“Northwestern” or “Tenant”).
2. Leased Premises. Landlord is the fee owner of certain property legally
described in Exhibit A, attached hereto and incorporated herein, and commonly known as
1800 Maple Avenue, Evanston, Illinois 60201 (“Property”), which Property is improved
with a parking garage (“Parking Garage”). Landlord hereby leases to Tenant and Tenant
hereby leases from Landlord one hundred and fifty (150) covered garage parking spaces
at 1800 Maple Avenue, Evanston, Illinois; the one hundred and fifty (150) covered
parking spaces shall be referred to as the “Leased Premises.” The Leased Premises are
being operated and managed by SP Plus Corporation (“SP Plus” “Management
Company”).
3. Lease Term. The initial term of this Lease shall start on the Lease
Commencement Date and continue for one (1) year, or twelve (12) months (the “Initial
Term”). Subject to the notice requirements of this Agreement, and provided that at the
time of such notice the Tenant is not then in Default (as herein defined) under the terms
of this Lease, the Tenant is hereby granted the right (each, a “Renewal Option”) to renew
the Initial Term of this lease in one (1) year term increments (each, a “Renewal Term”).
The Tenant shall exercise each Renewal Option, if at all, by noticing the Landlord in
writing of its intent to renew within sixty (60) days of the expiration of the then current
term. All of the terms and provisions of this Lease shall apply to each Renewal Term.
In the event the Tenant timely exercises a Renewal Option, the Landlord and the Tenant
each agree to execute an amendment to this Lease in a form reasonably acceptable to
both Parties reflecting the extension of the term by the Renewal Term. If no Renewal
Option is exercised by the Tenant, the term of this Lease shall end on the last day of the
twelve month, unless terminated at an earlier date.
4. Rent. The Tenant agrees to pay the Landlord as a lease fee the standard
parking rent (“Rent”) for the parking spots located at 1800 Maple Avenue in monthly
installments of $95.00 per parking spot on or before the first day of each and every
successive month during the Lease Term. All Rent and other charges due under this
Lease shall be made payable to SP Plus. Landlord may, in its sole discretion, change the
Rent at any time during the Term by giving Tenant no less than thirty (30) days prior
written notice. Notwithstanding anything to the contrary in this Agreement, changes to
the Rent made pursuant to this Section shall not require a written amendment to this
Agreement and shall be deemed effective upon Tenant’s receipt of Landlord’s notice as
required in this Section.
5. Proximity Card. Tenant shall be issued a total number of proximity cards
equivalent to the total number of parking spaces required by the Tenant as provided for in
this Agreement. The Proximity cards will be supported by License Plate Recognition.
309 of 476
4
The cost of the proximity cards shall be at the Tenant’s sole expense and shall be
provided by the Landlord. Tenant is solely responsible for maintaining and insuring
proper use of all proximity cards. Any attempt to manipulate or circumvent any parking
procedures or the provisions of this Agreement may result in immediate revocation of
parking privileges. Tenant acknowledges that the proximity card must be used upon
entry and exit to the 1800 Maple Avenue garage. Absent such use, Tenant may be
subject to the daily parking rate for said facility. Tenant acknowledges that a
replacement charge for lost or damages proximity cards will be imposed by Landlord at
the Tenant’s sole expense.
6. Non-Exclusive Use: Tenant shall have non-exclusive use of the Leased
Premises only for parking purposes. The Tenant acknowledges and agrees that only
intended and registered users of 1800 Maple Avenue, Evanston, Illinois will be permitted
to use the parking spaces located on the Leased Premises. Vehicles parked in the
aforesaid parking lot located at 1800 Maple Avenue that are not registered will be subject
to being ticketed and/or towed.
7. Renewal. Tenant must notify Landlord, in writing, of its desire to renew the
Agreement within 120 days of expiration of the term. The parties will negotiate the lease
and enter into a new and separate agreement.
Following the expiration of the one (1) year anniversary of the Agreement, the
Agreement can be modified every year thereafter but not before, during any calendar year
in the preceding one (1) year term per the annual parking report. Any amendments to the
number of parking spaces leased from the Landlord or any other amendments to the
Agreement, including term extensions, shall be approved by the City Council as an
amendment to the Agreement.
8. Compliance with Law. Tenant shall not use the Leased Premises, or permit
anything to be done in or about the Leased Premises, which will in any way conflict with
any law, statute, ordinance or governmental rule or regulation now in force or which may
hereafter be enacted or promulgated.
9. Landlord Repair Responsibility. Landlord shall repair and maintain the
Leased Premises, including snow removal, paving, repair of potholes, and curb cuts.
Landlord shall not be liable for any failure to make such repairs or to perform any
maintenance if need for such repair is due to the neglect on the part of the Tenant.
Tenant shall provide Landlord with written notice of any repairs needed and Landlord
shall address said repair(s) within a reasonable time to be agreed between City and
Tenant. There shall be no abatement of Rent, and no liability of Landlord by reason of
any injury to, or interference with, Tenant’s business arising from the making of any
repairs, alterations or improvements in or to any portion of the Leased Premises or in or
to fixtures, appurtenances and equipment therein. The provisions of this section shall not
apply in the case of damage or destruction by fire or other casualty or a taking under the
power of eminent domain.
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5
10. Tenant Alterations. Except as otherwise specifically provided in this Lease,
Tenant shall not, at any time during the Lease Term, make any alterations, decorations,
additions, or improvements to the Leased Premises (hereinafter collectively referred to as
“Alterations”), without Landlord’s prior written consent, which shall not be unreasonably
withheld. In the event that Landlord consents to the performance of any such Alterations,
Landlord may impose on Tenant whatever requirements or conditions Landlord may
deem appropriate in connection with the performance of such Alterations (e.g. insurance,
performance bond, lien waivers, plans and specifications, permits and licenses).
11. Utilities. Landlord shall be responsible for and pay for all utilities supplied to
the Leased Premises.
12. Liens. Tenant shall not cause or permit any mechanic’s lien to be filed
against the Leased Premises by reason of, or due to, or as a result of, any work, labor,
services, or materials performed at, or furnished to, the Leased Premises, to Tenant, or to
anyone holding the Leased Premises through or under Tenant. If any such mechanic’s
lien shall at any time be filed, Tenant shall immediately cause the same to be discharged
of record by payment, bond, order of a court of competent jurisdiction or otherwise;
provided, however, that Tenant shall have the right to contest any and all such liens
provided security which is satisfactory to Landlord, in its sole discretion, is deposited
with Landlord and such lien is dismissed within sixty (60) days from the filing date of
said lien. Subject to the immediately preceding sentence, in the event that Tenant fails to
cause any such lien to be discharged within thirty (30) days after being notified of the
filing thereof and before judgment or sale thereunder, then, in addition to any other right
or remedy of Landlord, Landlord may, but shall not be obligated to, discharge the same
by paying the amount claimed to be due, or by bonding or other proceeding deemed
appropriate by Landlord, and the amount so paid by Landlord, together with all costs and
expenses (including, but not limited to, reasonable attorney’s fees), incurred by Landlord
in procuring the discharge of such lien, shall be deemed to be additional rent and shall
immediately become due and payable by Tenant to Landlord on the first day of the next
following month.
13. Insurance to be Maintained by Tenant. Tenant shall, at its sole cost and
expense, at all times during the Term obtain and pay for and maintain in full force and
effect the following insurance policy or policies:
(a) “All-Risk” Property Coverage. “All Risk” property insurance on a replacement
cost basis, covering all of the Tenant’s personal property, merchandise, trade fixtures,
furnishings and equipment, and all leasehold improvements installed in the Leased
Premises by, or on behalf of, Tenant in an amount not less than the full replacement cost
of all such property.
(b) Liability Coverage. Commercial general public liability to comply with any
conditions of this Lease, umbrella liability insurance, covering Tenant against any claims
arising out of liability for bodily injury and death and personal injury and property
damage occurring in and about the Leased Premises, and otherwise resulting from any
acts and operations of Tenant, its agents and employees, with limits of not less than a
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6
total combined single limit of $1,000,000.00 per occurrence and $2,000,000.00 annual
general aggregate. Such insurance shall include, inter alia: (i) ”occurrence” rather than
“claims made” policy forms; (ii) all insurable liability assumed by the Tenant under the
terms of this Lease; (iii) premises medical expenses in an amount not less than $5,000.00
per person, per accident; (iv) the Landlord and any other parties designated by Landlord
(including, but not limited to, its beneficiary, its general partners and its managing agent)
shall be designated as additional insured(s); and (v) severability of insured parties.
(c) Workers’ Compensation Coverage. Workers’ compensation and employer’s
liability insurance in the state of Illinois. A Copy of Liability insurance Certificate
required pursuant to this Paragraph shall be delivered to Landlord prior to the Rent
Commencement Date. If Tenant fails to submit such certificate to Landlord within the
specified time, or otherwise fails to obtain and maintain insurance coverage in
accordance with this Paragraph then Landlord, at Landlord’s sole option, may, but shall
not be obligated to, procure such insurance on behalf of, and at the expense of, the
Tenant, and if Landlord exercises such right and expends any funds to obtain such
insurance, Tenant shall reimburse Landlord for such amounts upon demand, it being
understood that any such sums for which Tenant is required to reimburse Landlord shall
constitute additional Rent under this Lease.
14. Casualty/Restoration. In the event the Leased Premises are damaged by fire,
explosion or any other casualty to the extent which is less than twenty-five percent (25%)
of the full replacement cost of the Leased Premises and none of the events described in
the next succeeding sentence of this Paragraph shall have occurred, the damage shall be
repaired by Landlord within a reasonable time period thereafter, and that in no event shall
Landlord be required to repair or replace Tenant’s signage, fixtures and any work
performed by Tenant. In the event of any such damage by fire, explosion or any other
casualty, and (a) Landlord is not required to repair as hereinabove provided, or (b) the
Leased Premises are damaged to the extent of twenty-five percent (25%) or more of the
full replacement cost of the Leased Premises, Landlord may elect either to (i) repair or
rebuild the Leased Premises or the building or buildings respectively, or (ii) terminate
this Lease. Tenant shall also have the right to terminate the lease, if damage due to any of
the above exceeds 25 % of the aggregate full replacement cost. Landlord shall make such
election by giving notice of such election in writing to Tenant within ninety (90) days
after the date of the event causing the damage. If Landlord is required or elects to repair
the Leased Premises as herein provided, Tenant shall promptly commence and diligently
complete ‘Tenant’s work), at Tenant’s expense. Tenant’s rent shall be abated during this
period.
15. Eminent Domain.
(a) More than 50% Taken: If 50 percent (50%) or more of the Premises are taken for a
public or quasi-public use, this lease will terminate as of the date of the physical taking,
and the Parties will be released from all further liability.
(b) Less than 50% Taken: If the taking affects less than 50 percent of the Premises, the
Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the
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7
Premises and place them in tenantable condition within 90 days after the date of the
actual physical taking.
(c) Abatement of Rent: During any repair, Tenant will be required to pay only that part
of the fixed minimum monthly rental as the area of the tenantable Premises remaining
during repairs bears to the entire area leased. On completion of repairs, the fixed
minimum monthly rental will be adjusted in proportion to the repaired area, and Tenant
will be required to pay the adjusted fixed minimum monthly rental in accordance this
Agreement.
(d) Right to Condemnation Award: Any award made in any condemnation proceeding
for the taking of any part of the Premises will be the sole property of Landlord.
16. Assignment, Subletting and Ownership. Any attempt or purported transfer,
assignment, subletting, mortgage, or agreement (hereinafter collectively referred to as a
“Transfer”) without Landlord’s and Management Company’s prior written consent shall
be void and of no force or effect and shall not confer any interest or estate in the
purported transferee. However, Tenant shall remain liable for any and all rents and
monies due Landlord up to and including the date of such termination and shall not be
relieved of its obligations and responsibilities to pay all amounts due to Landlord.
17. Signs. Tenant may not erect or install any signage, of any nature or design,
without Landlord’s prior written consent and without following the submission and
approval process set forth in the City Code.
18. Surrender of Leased Premises. Tenant shall, at its sole cost and expense,
remove, at the termination of this Lease (by lapse of time or otherwise), remove such of
the alterations and additions and signs made or installed by Tenant as Landlord may
request; repair any damage caused by such removal.
19. Indemnification. Except as otherwise provided in this Agreement, Tenant
shall protect, indemnify and save Landlord and its officers, agents, attorneys, and
employees harmless from and against any and all obligations, liabilities, costs, damages,
claims and expenses of whatever nature arising from injury to persons or damage to
property on the Leased Premises, arising out of or in connection with Tenant’s use or
occupancy of the Leased Premises or Tenant’s activities on the Leased Premises, or
contracts entered into for work on the Leased Premises, or arising from any negligent or
willful act of Tenant. Tenant shall pay for all of Landlord’s costs of suit and attorneys’
fees and expenses.
20. Holdover. On the last day of the Lease Term, or upon any earlier termination
of this Lease, or upon any re-entry by Landlord upon the Premises, Tenant shall quit and
surrender the Premises to Landlord “broom-clean” and in good order, condition and
repair, except for ordinary wear and tear and such damage or destruction as Landlord is
required to repair or restore under this Lease, and Tenant shall remove all of the Tenant’s
personal property therefrom, except as otherwise expressly provided in this Lease. If
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8
Tenant remains in possession after the Expiration Date or after any earlier termination
date of this Lease or of the Tenant’s right to possession (a) Tenant shall be deemed a
tenant at will; (b) Tenant shall pay hundred percent (100%) of the Minimum Rent last
prevailing hereunder, (c) there shall be no renewal or extension of this Lease by operation
of law, and (d) the tenancy at will may be terminated upon thirty (30) days’ notice from
Landlord; or, at the sole option of Landlord expressed by written notice to Tenant, but not
otherwise, such holding over shall constitute a renewal of this Lease for a period of one
(1) year on the same terms and conditions as provided in this Lease, except that the
Minimum Rent shall be as specified in this Paragraph.
21. Tenant Default. The occurrence of any one or more of the following events
shall constitute a default and breach of this Lease by Tenant:
(a) If Tenant fails to pay any Rent or any other charges required to be paid by
Tenant; or
(b) If Tenant fails to promptly and fully perform any other covenant, condition or
agreement contained in this Lease and such failure continues for thirty (30)
days after written notice thereof from Landlord to Tenant; provided, however,
that if the nature of any such default is such that the same cannot be cured
within thirty (30) days, Tenant shall have such additional period of time as
may be necessary to cure such default provided that it commences to cure said
default within the thirty (30) day period and proceeds diligently thereafter to
complete such cure, and provided further that such default is cured within one
hundred and twenty (120) days from the date of Landlord’s notice to Tenant;
or
(c) If in any proceeding or action which Tenant is a party, a Trustee, or receiver,
agent or custodian is appointed to take charge of the Leased Premises or
Tenant’s Property (or has the authority to do so) for the purpose of enforcing a
lien against the Leased Premises or Tenant’s Property; or
(d) Tenant, or its employees while working at the Leased Premises, commits any
crime which constitutes a misdemeanor or felony; or
(e) Tenant shall fail to maintain the insurance coverage as set forth herein; or
(g) Tenant shall make a general assignment the benefit of creditors, or shall admit in
writing its inability to pay its debts as they become due or shall file a petition in
bankruptcy.
22. Landlord’s Remedies. In the event of Tenant’s default hereunder, then in
addition to any other rights or remedies Landlord may have under any law, Landlord
shall have the right, at Landlord’s option, upon giving notice to tenant, to do the
following:
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9
(a) Remedies. In the event of any breach of this Lease by Tenant, Landlord at its
option, and after the proper notice may, in addition to all other rights and remedies
provided in this Lease, at law or in equity to terminate this Lease and Tenant’s right of
possession of the Leased Premises, and recover all damages to which Landlord is entitled
under law.
(b) Landlord may, at Landlord’s option, enter into the Leased Premises, remove
Tenant’s signs and other evidences of tenancy. Any such property of the Tenant not
retaken from storage by the Tenant within thirty (30) days after the end of the Term,
however terminated, shall be conclusively presumed to have been conveyed by the
Tenant to the Landlord under this Lease as a bill of sale, without further payment or
credit by the Landlord to the Tenant.
23. Time is of the Essence. Time is of the essence of this Lease and each and all
of its provisions in which performance is a factor, and all provisions herein and all
provisions relating thereto, shall be strictly construed.
24. Successors and Assigns. All of the provisions hereof shall be binding upon
and inure to the benefit of the parties hereto and their respective heirs, legal
representatives, successors and assigns. No third party, other than such heirs, legal
representatives, successors and assigns, shall be entitled to enforce any or all of the
provisions of this Lease or shall have any rights hereunder whatsoever.
25. Quiet Enjoyment. Upon Tenant paying the Rent reserved hereunder and
observing and performing all of the covenants, conditions and provisions on Tenant’s
part to be observed and performed hereunder, Tenant shall have quiet possession of the
Leased Premises for the entire Lease Term hereof, subject to all the provisions of this
Lease.
26. Prior Agreements/Amendments. This Agreement contains all of the
agreements of the parties hereto with respect to any matter covered or mentioned in this
Agreement, and no prior agreements or understanding pertaining to any such matters
shall be effective for any purpose. No provision of this Agreement may be amended or
added to except by an agreement in writing signed by the parties hereto or their
respective successors in interest.
27. Sale of Premises. In the event of any sale of the Leased Premises by
Landlord, Landlord shall be and is hereby entirely freed and relieved of all liability under
any and all of its covenants and obligations contained in or derived from this Lease
arising out of any act, occurrence or omission occurring after the consummation of such
sale; and the purchaser, at such sale or any subsequent sale of the Leased Premises shall
be deemed, without any further agreement between the parties or their successors in
interest or between the parties and any such purchaser, to have assumed and agreed to
carry out any and all of the covenants and obligations of the Landlord under this Lease.
315 of 476
10
28. Notices. Notices and demands required or permitted to be given hereunder
shall be given by personal delivery or reputable overnight courier (such as Federal
Express), or registered or certified mail to:
Tenant: Northwestern University
Attn: ______________________
633 Clark Street
Evanston, IL 60201
Landlord: City of Evanston
Attn: City Manager
2100 Ridge Avenue
Evanston, IL 60201
with a copy to: City of Evanston
Attn: Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
29. Tenant and Landlord Mutual Environmental Indemnity.
(a) Definitions. For purposes of this Paragraph, “hazardous substance” means any matter
giving rise to liability under the Resources Conservation Recovery Act (“RCRA”), 42
U.S.C. Section 6901 et seq., the Comprehensive Environmental Response, Compensation
and Liability Act (“CERCLA”), 52 U.S.C. Sections 9601 et seq., the Illinois
Environmental Protection Act (IEPA), or any common law theory based on nuisance or
strict liability, including without limitation, petroleum products, asbestos, polychlorinated
biphenyls, radioactive materials and all other dangerous, toxic or hazardous pollutants,
contaminants, chemicals, materials or substances listed or identified in, or regulated by,
any federal, state, county, municipal, local or other statutes, laws, ordinances and
regulations.
(b) Prohibition. Tenant and Landlord shall not conduct or authorize the generation,
transportation, storage, treatment or disposal, on the Leased Premises of any hazardous
substance without prior written authorization by Landlord, which authorization may be
withheld in Landlord’s sole discretion, and the Tenant’s failure to comply with the
provisions of this paragraph shall constitute a default under this Lease.
(c) Remedial Action. If the presence, release, threat of release, placement on or in the
Leased Premises, or the generation, transportation, storage, treatment, or disposal the
Leased Premises of any hazardous substance due to the operation of tenants business:
(i) gives rise to liability (including, but not limited to, a response action, remedial action,
or removal action) under RCRA, CERCLA, the IEPA, or any common law theory based
on nuisance or strict liability, (ii) causes an adverse public health effect, or (iii) pollutes,
or threatens to pollute, the environment, Tenant shall promptly take, at Tenant’s sole cost
and expense, any and all remedial and removal action necessary to clean up the Leased
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11
Premises, and mitigate exposure to liability arising from the hazardous substance,
whether or not required by law.
(d) Indemnification of Landlord. Except as otherwise provided in this Agreement, Tenant
shall protect, indemnify and save Landlord and its officers, agents, attorneys, and
employees harmless from and against any and all obligations, liabilities, costs, damages,
claims and expenses from any and all environmental liability claims, specifically claims
related to RCRA, CERCLA, the Clean Water Act, and claims of personal liability by third
parties. Tenant shall pay for all of Landlord’s costs of suit and attorneys’ fees and
expenses.
[SIGNATURES ON FOLLOWING PAGE]
317 of 476
12
IN WITNESS WHEREOF, Landlord and Tenant have executed this Lease the day
and year first above written.
LANDLORD:
CITY OF EVANSTON
An Illinois municipal corporation
By:
__________________________________
Its: City Manager
Name: Wally Bobkiewicz
TENANT:
NORTHWESTERN UNIVERSITY
By:
Its:
Name:
MANAGEMENT COMPANY
SP PLUS
By: ________________________________
Its:
Name:
318 of 476
A-1
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 4 – PARKING
LOT 4 OF THE CHURCH MAPLE RESUBDIVISION BEING A RESUBDIVISION
OF PART OF DEMPTER’S SUBDIVISON OF BLOCK 66 OF THE VILLAGE OF
EVANSTON, COOK COUNTY, ILLINOIS; PART OF THE CHICAGO AND
NORTHWESTERN RAILROAD RIGHT OF WAY (FORMERLY CHICAGO,
MILWAUKEE AND ST. PAUL RAILROAD RIGHT OF WAY); PART OF BLOCK 18
IN THE VILLAGE OF EVANSTON; ALL OF BLOCKS 2 AND 3 IN THE CIRCUIT
COURT SUBDIVISON IN PARTITION OF LOT 22 IN THE COUNTY CLERK’S
DIVISION OF UNSUBSIDIZED LANDS; AND PART OF VACATED CLARK
STREET AND EAST RAILROAD AVENUE; BEING IN THE NORTHWEST
QUARTER AND THE SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41
NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS.
PINS: 11-18-117-004-0000
ADDRESS: 1800 MAPLE AVENUE, EVANSTON, ILLINOIS 60201
319 of 476
For City Council meeting of February 13, 2017 Item A6
Resolution 13-R-17: State of Illinois Pesticide Regulations
For Action
To: Honorable Elizabeth B. Tisdahl and Members of the City Council
City Manager, Wally Bobkiewicz
From: Paul D’Agostino, Environmental Services Bureau Chief
Subject: Resolution 13-R-17 – Advocating for the Repeal of Preemption of Local
Government Regulation of Pesticides
Date: February 1, 2017
Recommended Action:
Alderman Revelle and City Staff recommend City Council adoption of Resolution 13-R-
17, which sets forth a position that the Illinois General Assembly should repeal the
preemption of local government regulation of pesticides.
Livability Benefits:
Built Environment: Address indoor and outdoor air quality and light pollution
Natural Systems: Protect and restore natural ecosystems
Summary:
Chemicals used outdoors in Evanston impact neighbors, wildlife and our community.
Some pesticides have raised significant human health and environmental concerns.
For example, neonicotinoids are widely suspected to be major contributors to the
collapse of pollinators, including native bees and honeybees. In addition, in March,
2016 Mayor Tisdahl proclaimed March 14 as “Monarch Butterfly Day” calling on the City
to take steps improving habitat for monarch butterflies. As a part of this proclamation the
Mayor committed the City to make changes to local ordinances relating to weeding,
pesticide and herbicide use, mowing and landscaping. A change in regulation at the
state level would allow the City to fulfill this commitment.
Currently, the Illinois state legislature controls the regulation of pesticides under the
Illinois Pesticide Act, 415 ILCS 60/1 et seq. and preempts local measures. Home rule
municipalities should be able to add more restrictive pesticide regulations within their
jurisdictions. This resolution sets forth Evanston’s position and formally requests the
Illinois General Assembly to reverse the state pre-emption of local government
regulation contained in the Illinois Pesticide Act.
Attachments:
Resolution 13-R-17
Memorandum
320 of 476
2/1/2017
13-R-17
A RESOLUTION
Urging the State of Illinois to Repeal Preemption of Local
Regulation of Pesticides
WHEREAS, The City of Evanston in March 2016 issued a proclamation
advocating for monarch butterflies and committing the City to take steps toward a
healthy environment for pollinators, including planting more milkweed and encouraging
pollinator gardens on public and private properties; and
WHEREAS, The City of Evanston has moved away from the use of
synthetic pesticides and herbicides on the properties it manages, other than
neonicotinoids to control emerald ash borer; and
WHEREAS, Evanston residents also have been advocating to encourage
pollinator and bird habitats and to discourage the use of synthetic pesticides on private
property; and
WHEREAS, In 1983, the State of Illinois adopted an amendment to the
Illinois Pesticide Act of 1979, 415 ILCS 60/1 et seq., that prohibits local governments
from regulating the registration, purchase, use, storage and disposal of pesticides; and
WHEREAS, In 1991, the United States Supreme Court ruled that, absent
state law to the contrary such as exists in Illinois, federal pesticide law does not preempt
local regulations of pesticides (Wisconsin Public Intervenor, et al., Petitioners v. Ralph
Mortier, 501 U.S. 597); and
WHEREAS, In Wisconsin Public Intervenor, the U.S. Supreme Court held
321 of 476
13-R-17
- 2 -
that the federal statute that governs the registration, distribution, sale and use of
pesticides in the United States, Federal Insecticide, Fungicide, Rodenticide Act (FIFRA),
7 U.S.C. 6 §136 et seq., leaves local regulation of pesticides in the hands of local
authorities; and
WHEREAS, the 1983 Illinois law expressly prohibits local ordinances
regulating pesticides, thus making the aforementioned 1991 United States Supreme
Court decision not applicable in Illinois,
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City of Evanston urges the General Assembly of the
State of Illinois to repeal the preemption of local government regulation of pesticides.
SECTION 2: The City of Evanston supports an amendment to the Illinois
Pesticide Act to provide for the right of local home rule governments to adopt pesticide
regulations that are more restrictive than State law.
SECTION 3: Resolution 13-R-17 shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2017
322 of 476
For City Council meeting of February 13, 2017 Item A7
Resolution 3-R-17: Bike Parking Project at Main Street CTA Station
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Resolution 3-R-17
Bike Parking Project at Main Street CTA Station
Construction Agreement with IDOT
Date: January 25, 2017
Recommended Action:
Staff recommends City Council adopt Resolution 3-R-17 authorizing the City Manager
to sign the Local Public Agency Agreement for Federal Participation with the Illinois
Department of Transportation (IDOT) to fund the local share of the construction costs of
the bike parking project at the Main Street CTA Station at Chicago Avenue.
Funding Source:
The project cost is estimated at $70,000 of which $56,000 (80%) will be paid for by the
federal Congestion Mitigation Air Quality (CMAQ) grant, and the remaining $14,000
(20%) will be the City’s share. Funding for this work will be from the CIP Fund 2017
General Obligation Bonds (Account 415.40.4117.65515 – 417020) for Bike
Infrastructure Improvements. Upon completion of the project, the Regional
Transportation Authority (RTA) will reimburse the City up to $14,000 for the local share
of construction.
Livability Benefits:
Built Environment: Enhance public spaces; Provide compact and complete streets and
neighborhoods
Climate & Energy: Reduce greenhouse gas emissions
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Promote healthy, active lifestyles
Memorandum
323 of 476
Background Information:
The scope of the project includes the construction of concrete pads and installation of
40 bike racks at the Main Street CTA at Chicago Avenue. Staff has completed the
planning and design of the proposed facilities. Since the project is located on CTA
property, these plans have been reviewed and approved by the CTA. The CTA letter of
approval is attached. The project has an estimated construction cost of $70,000.
The Local Agency Agreement for Federal Participation for Construction between IDOT
and the City will need to approved and executed before proceeding further on this
project. The project will be advertised for bid by IDOT, and construction is anticipated
during the summer months of 2017.
Evanston has received a CMAQ grant for $56,000 (80%) for this project. The City’s
share of the construction cost is $14,000 (20%), which RTA has agreed to reimburse
upon completion of the project. This reimbursement was agreed to in an
Intergovernmental Agreement with RTA that was authorized by the City Council in
Resolution 15-R-16, approved on 3/14/16. Staff has also contracted construction
engineering services separately from this agreement with Hampton, Lenzini and
Renwick in the amount of $9,588. This will be paid for by 2017 GO Bonds from the Bike
Infrastructure Improvements funding.
Legislative History:
Resolution 21-R-15 was approved by City Council on February 23, 2015, authorizing
staff to submit grant application.
Resolution 15-R-16 was approved by the City Council on March 14, 2016, approving an
intergovernmental agreement with RTA for the reimbursement of the City’s share of the
construction cost up to $14,000.
Attachments:
Resolution 3-R-17 with Location Map and Local Public Agency Agreement
CTA Letter of Support
Aerial Plan View
324 of 476
12/20/2016
3-R-17
A RESOLUTION
Authorizing the City Manager to Sign a Local Public Agency
Agreement with the Illinois Department of Transportation for Federal
Participation in the Construction of the Main Street CTA Station at
Chicago Avenue Bike Parking Project
WHEREAS, the City of Evanston and the Illinois Department of Transportation
(hereinafter “IDOT”), in the interest to promote bicycle commute to transit stations, desire to
undertake construction services to build a bicycle parking facility at the Main Street CTA
Station at Chicago Avenue in the City as depicted in Exhibit A, attached hereto and
incorporated herein by reference, said services to be identified as State Section: 15-00275-
01-MS, State Job: C-91-118-17, and Project Number: CMM-4003(851) and hereinafter
referred to as the “PROJECT”; and
WHEREAS, the parties hereto are desirous of said PROJECT in that same will
be of immediate benefit to the residents of the area and will be permanent in nature; and
WHEREAS, the PROJECT has been approved by IDOT to receive Federal
Congestion Mitigation Air Quality (“CMAQ”) funds for eighty percent (80%) of the construction
costs; and
WHEREAS, in order to obtain federal funding of local highway improvements,
the City is required, under IDOT policies, to enter into an agreement for the funding of said
local improvements; and
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of Federal funds committed to improve this PROJECT; and
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3-R-17
~2~
WHEREAS, the City Council of the City of Evanston has determined it is in the
best interests of the City to enter into the local agency agreement with IDOT,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The Local Public Agency Agreement for Federal Participation,
attached hereto as Exhibit B and incorporated herein by reference, is hereby approved and,
further, approves the construction cost of seventy thousand dollars ($70,000.00).
SECTION 2: The City hereby appropriates fourteen thousand ($14,000.00)
from the Capital Improvement Program (“CIP”) fund for construction.
SECTION 3: The City Manager is hereby authorized to sign and the City Clerk
hereby authorized to attest to the Local Agency Agreement for Federal Participation with the
Illinois Department of Transportation, attached as Exhibit B.
SECTION 3: The City Manager is hereby authorized and directed to negotiate
any additional conditions of the Agreement as may be determined to be in the best interests
of the City.
SECTION 3: This Resolution 3-R-17 shall be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Adopted: __________________, 2017
326 of 476
3-R-17
~3~
EXHIBIT A
Project Location Map
327 of 476
NORTH SHORE CHANNELN O R T H S H O R E C H A N N E L
LAKEMICHIGANMcCORMICK BLVDSHERI
DAN RDPARK PL
ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL
RIDGE CTGR
E
E
N
B
AY
R
DTHAYER ST
PRATT CTGRANT
JENKS ST
HAVEN ST
PAYNE ST
LEON PL
P
OP
L
AR
AVE
GREY AVEHARRISON ST
P
R
AIRIE
A
V
E
REBA PL
COLFAX ST
LEMAR AVEMARCY AVEDAVIS ST
MAPLE AVEHARTZELL ST
LIBRARY PL
SIMPSON ST
CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PL
ARBOR
LN
FOREST AVEINGLESIDE
PK
GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST
MILBURN PKGARRISON AVETHELIN
CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST
CALLAN AVERIDGE TER
HULL TER
HOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVEEMERSON ST
LYONS ST
FOWLER AVECLARK ST
DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST
CRAIN ST
DEMPSTER STJACKSON AVEKEDZIE ST
CLINTON PL
McDANIEL AVEELMWOOD AVESEWARD ST
ROSLYN PL
E
AS
T
R
AIL
R
OAD AV
E
FLORENCE AVEBENSON AVESHERMAN PLCULVER
FORESTVIEW RDMARTHA LNHAWTHORNE
LN
WADE
CT
BROWN AVECROFT
LN
COLFAX
TER
BROWNGREYB
RID
G
E
ST
CALVIN
CIR
BROWN AVERICHMOND AVENORMANDY
PL
WOODLAND RD
ELINOR
PL
KEENEY ST SOUTH BLVD
HAMILTON ST
GREENWOOD ST
UNIVERSITY PLREESE AVEAUTOBARN PL
GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PL
WARREN STLIVINGSTON
WASHINGTON ST
CLEVELAND ST
MONTICELLO PL
NATHANIEL PL
HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
STE
WA
R
T
A
V
EMARCY AVEWELLINGTON CTCLEVELAND ST
MONROE ST
LINDEN PL LAKE SHORE BLVDK N O X
C IR
HILLSIDE
LN
TRINITY
CT
SHERI
DAN SQEDGEMERE CTGR
E
E
N
B
AY
R
DGARNETT
PL
CENTRAL ST
HARRISON
RIDGEAVEPAYNE ST
WESLEY AVECHURCH ST
HARTZELL ST
P
R
AI
R
IE
AV
E
DODGE AVEOAKTON ST
SOUTH BLVD
CRAINMcDANIEL AVEPITNER AVELEE ST
ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
RIDGE AVEASBURY AVET
HAY
E
R
CT
THAYER
ST
ISABELLA ST
HAYES
DARTMOUTH
PL
COLFAX
PL
THAYERTHAYER
ST CRA
WF
ORDLINCOLNWOOD DRLIVINGSTON ST
CHANCELLOR ST CHANCELLOR
LIVINGSTON
MILBURN ST
LAKESIDE
CT
EUCLID
PARK PL
WESLEYCLARK STLYONS ST
GREY AVEDEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST
HINMAN AVESEWARD ST
WESLEY AVECENTRAL ST
KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
LINCOLN ST
SEWARD STDARROW AVEGREY AVEPARK PL
NOYES ST
LAKE ST
THAYER ST
WASHINGTON ST
LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH
DR
NOYES
CTHAMPTON PKYOTTO
LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD
ELMWOOD AVECOLFAX ST
HINMAN AVESIMPSON ST
WESLEY AVEOAKTON ST SHERI
DAN RDSHERIDAN RD
DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST
KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST
ELGIN RD
FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST
MULFORD ST
GREENLEAF ST
HILLSIDE RD
HARTREY AVEHARTREY AVEGREY AVEARNOLD
PLPITNER AVELINCOLN ST
M c C O RM IC K BLV D
FO STER STGREENWOOD ST
CALLANPARK PL
JUDSON AVENOYES ST
DARROW AVEASHLAND AVEHARRISON ST
HOWARD ST
NOYES
G L E N V IE W R D
PRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVEDARTMOUTH
PL
A R T S
C IR C L E D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST
NORTHWESTERN
PL
DRYDEN
PL 700400
500300600 800200
900
1002600
1700 310012001900
1000
130014002200
2300
11001800280015003600
20002400
2700 34002100
250029001600300032003300
300600
2800
1900
1000
2700
400
2500
1400
800
1700
1600
700220024001400
200500
140020023002000
700
8002600
1200
22001500
16001200100
150013001002900190010005002100
220024001100
1100 2001300 28001000120026001500
2300
1800 2000700
300
900600400240025002000
13001800
300
800
6001100100
500
25002700
1600
17003500260017001800900190090021002300210040038003700Main Road
Local Street
Railroad
Water
City Boundary
00.510.25
Mile
1:31,680
1 inch = 0.5 mile
BIKE PARKING PROJECT
CHICAGO AVENUE/MAIN STREET TRANSIT STATION
CITY OF EVANSTON
8/4/2016
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
Location Map.mxd
´
PROJECT LOCATION
328 of 476
3-R-17
~4~
EXHIBIT B
Local Agency Agreement for Federal Participation
329 of 476
Printed 1/25/2017 Page 1 of 5 BLR 05310 (Rev. 09/03/15)
Local Public Agency
City of Evanston
State Contract
X
Day Labor
Local Contract
RR Force Account
Local Public Agency Agreement
for Federal Participation
Section
15-00275-01-MS
Fund Type
CMAQ-STA
ITEP, SRTS, or HSIP Number(s)
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-91-118-17 CMM-4003(851)
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the “LPA”, and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LPA jointly
propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans
prepared by, or on behalf of the LPA, approved by the STATE and the STATE’s policies and procedures approved and/or required by
the Federal Highway Administration, hereinafter referred to as “FHWA”.
Location
Local Name Main Street CTA Station Route Chicago Ave Length N/A
Termini
Current Jurisdiction LPA/CTA TIP Number 02-16-0012 Existing Structure No N/A
Project Description
The project consists of the construction of bicycel parking facility a the Main Street CTA Station on Chicago Avenue,
Division of Cost
Type of Work CMAQ % % LPA % Total
Participating Construction 56,000 ( 80 ) ( ) 14,000 ( 20 ) 70,000
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering ( ) ( ) ( )
Construction Engineering ( ) ( ) ( )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 56,000 $ $ 14,000 $ 70,000
MAXIMUM FHWA (TAP-SRTS) PARTICIPATION 80% NTE $56,000
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Public Agency Appropriation
By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance
to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for
State-let contracts only)
Method of Financing (State Contract Work Only)
METHOD A---Lump Sum (80% of LPA Obligation)
METHOD B--- Monthly Payments of due by the of each successive month.
METHOD C---LPA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
330 of 476
Printed 1/25/2017 Page 2 of 5 BLR 05310 (Rev. 09/03/15)
Agreement Provisions
THE LPA AGREES:
(1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in
accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the
contract and all books, records and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty
(30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA’s estimated obligation incurred under
this Agreement. The LPA will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating
costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LPA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA’s obligation
(including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the
LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA’s share of the
construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for
nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid.
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset,
reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to
LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois
Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to recover the debt.
(11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal
year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close
of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any
Federal Funds received under the terms of this Agreement.
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(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local
Roads and Streets office.
Engineer’s Payment Estimates shall be in accordance with the Division of Cost on page one.
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LPA’s concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or
any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant,
loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,00 0).
(23) To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to
justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no
expenditures have been charged against Federal funds for the past twelve (12) months.
To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to
ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization
date. Subsequent invoices will be submitted in intervals not to exceed six (6) months.
(24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is
defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice,
progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement
amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be
submitted with sequential invoice numbers by project.
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The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred
costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or
from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent
invoice may be considered the final invoice and the obligation of the funds closed.
(25) The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the
project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be
provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If
the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result
in the immediate close-out of the project and loss of further funding.
(26) (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an
audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy
of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South
Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the
end of the LPA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205.
Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an “X” in the State Contract
field at the top of page 1) are not included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes.
(27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration
(CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information
about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register
or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1.
The LPA is also required to obtain a Dun & Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to
identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website:
http://fedgov.dnb.com/webform.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LPA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and
to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payment by the LPA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, their successors and assigns.
(4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LPA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
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enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5) In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
(6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1- Location Map, Number 2 – LPA Appropriation Resolution
(Insert Addendum numbers and titles as applicable)
The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement
and all Addenda indicated above.
APPROVED APPROVED
Local Public Agency State of Illinois
Department of Transportation
Wally Bobkiewicz
Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary Date
City Manager By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is William M. Barnes, Chief Counsel Date
36-6005870 conducting business as a Governmental
Entity.
DUNS Number 074390907 Jeff Heck, Chief Fiscal Officer (CFO) Date
NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
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335 of 476
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For City Council meeting of February 13, 2017 Item A8
Resolution 10-R-17: Grant Application from CMAQ for the Emerson Street Traffic
Signal Modernization Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Resolution 10-R-17, CMAQ Grant Application for Emerson Street Traffic
Signals Modernization Project
Date: January 30, 2017
Recommended Action:
Staff recommends City Council adopt Resolution 10-R-17 authorizing the City Manager
to apply for Congestion Mitigation and Air Quality (CMAQ) Grants for the Emerson
Street Signal Modernization Project.
Funding Source:
The estimated total construction cost of the Emerson Street Signal Modernization
Project is $1,100,000 of which $880,000 (80%) would be funded by CMAQ Grant funds.
The remaining estimated $220,000 for construction would be funded by the City. In
addition, the City would also need to fund the engineering services during construction,
estimated to cost $110,000. Funding for the City costs would be provided through
future General Obligation Bonds. Design engineering is being funded through funds
transferred to the CIP Fund as part of Ordinance 45-O-7 from the developer of the
Planned Unit Development located at 1890 Maple and 1881 Oak Avenue.
Livability Benefits:
Built Environment: Enhance public spaces; provide compact and complete streets and
neighborhoods
Climate & Energy: Reduce greenhouse gas emissions
Health & Safety: Improve emergency prevention and response
Background:
The Congestion Mitigation and Air Quality Control Program is a federally-funded
program of surface transportation improvements designed to improve air quality and
mitigate congestion. For traffic signal interconnect projects, CMAQ funds are now
available only for construction with the maximum federal share of 80%. Since previous
applications for funding to upgrade some of these signals along the Emerson Street
were not successful, staff recommends that City offer to fund the construction
Memorandum
337 of 476
engineering cost (estimated at $110,000) to have a favorable review of the funding
request. Concept planning (Phase I Engineering) and final design (Phase II
Engineering) costs are not eligible for federal funding and need to be funded by the City.
These are currently under contract with Terra Engineering and are being funded
through funds transferred to the CIP Fund as part of Ordinance 45-O-7 from the
developer of the Planned Unit Development located at 1890 Maple and 1881 Oak
Avenue.
The project involves signal modernization and fiber interconnection of three traffic
signals at Emerson Street/Maple Avenue, Emerson Street/Elgin Road, and Elgin
Road/Benson Avenue. It also involves signal modernization of one signal at Emerson
Street/Dodge Avenue and eventual coordination with the signals at Ridge Avenue,
Green Bay Road and Asbury Avenue.
The project will include the replacement of outdated controllers, new mast arm poles,
traffic signal equipment, installation of loop detectors and fiber optic interconnect
system. Pedestrian audible pedestrian signal will also be added at the intersections to
improve the safety of pedestrians. It will also allow the traffic signals to be
interconnected and coordinated to improve flow of traffic on Emerson.
Initial submittal of the grant application needs to be done by mid-February 2017, and
Phase I Design Approval needs to be obtained from IDOT by May 2017 for funding
consideration by CMAP.
Attachments:
Resolution 10-R-17
Project Location Map
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1/27/2017
10-R-17
A RESOLUTION
Authorizing the City Manager to Submit an Application for Grant Funds
from the Congestion Mitigation and Air Quality Control Program for the
Emerson Street Traffic Signal Modernization Project at Dodge Avenue,
Maple Avenue, Elgin Road and Elgin Road/Benson Avenue
WHEREAS, the Congestion Mitigation and Air Quality Control (“CMAQ”)
program, is a federal grant program operated by the Chicago Metropolitan Planning
Agency (“CMAP”) in partnership with other state agencies, local governments, interest
groups, and citizens, designed to enhance the transportation system and encourage
more livable communities; and
WHEREAS, CMAQ funding can be requested to support projects that will
mitigate transportation congestion, emission reduction, operational improvements, and
mode shift, and
WHEREAS, the CMAQ Program funds eighty percent (80%) of the subject
project cost and the remaining twenty percent (20%) must be matched by the respective
program participant for the payment of construction and construction engineering costs;
and
WHEREAS, the City is submitting a CMAQ application for the construction
of the Emerson Street Traffic Signal Modernization Project at Dodge Avenue, Maple
Avenue, Elgin Road and Elgin Road/Benson Avenue (hereinafter referred to as the
“Project”); and
WHEREAS, the total Project construction cost is estimated to be one
million one hundred thousand dollars ($1,100,000.00) and construction engineering cost
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10-R-17
- 2 -
is estimated at one hundred ten thousand dollars ($110,000.00) and the City seeks to
apply to CMAP for eight hundred eighty thousand dollars ($880,000.00) of CMAQ funds
for the Project and the City’s match portion for the Project will be two hundred twenty
thousand dollars ($220,000.00) for construction and one hundred ten thousand dollars
($110,000.00) for construction engineering,
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized to submit the CMAQ
Application for federal funds to CMAP and the City Clerk is hereby authorized and
directed to attest, on behalf of the City of Evanston.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the application that he deems to be in the best
interests of the City.
SECTION 3: This Resolution shall be in full force and effect from
and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2017
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Proposed Modernization
Main Road
Local Street
Railroad
Water
City Boundary
00.510.25
Mile
1:31,680
1 inch = 0.5 mile
CITY OF EVANSTON
EMERSON STREET SIGNAL INTERCONNECT PROJECT
12/29/2016
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
Location Map.mxd
´
EMERSON AND DODGE
EMERSON AND MAPLE
EMERSON AND ELGIN
ELGIN AND BENSON
EMERSON AND ASBURY
EMERSON AND GREEN BAY
EMERSON AND RIDGE
341 of 476
For City Council meeting of February 13, 2017 Item A9
Ordinance 1-O-17: Borrowing from the IEPA Loan Program
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: Ordinance 1-O-17, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Date: January 26, 2017
Recommended Action:
Staff recommends adoption of Ordinance 1-O-17 authorizing the City to borrow funds
from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan
Program for the construction of the Large Diameter Sewer Rehabilitation - Mulford
Street Part 2.
Funding Source:
This ordinance authorizes the City to borrow up to $600,000. The debt service will be
paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that
includes this loan and the debt service for repayment.
Livability Benefits:
Built Environment: Manage water resources responsibly
Climate and Energy: Reduce material waste
Health and Safety: Enhance resiliency to natural and human hazards.
Background:
The City has 7.0 miles of 36-inch diameter and larger sewers that are constructed of
brick or clay tile and are greater than 100 years old. The estimated cost to rehabilitate
these sewers using a cured-in-place pipe (CIPP) lining process is $14.4 million.
The Public Works Agency has been successful in obtaining over $4.9 million in IEPA
loans since 2012 that have funded the rehabilitation of over 2.7 miles of the 7.0 miles of
large-diameter sewer in need of rehabilitation.
Memorandum
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The work to be performed under this proposed project will rehabilitate approximately
835 feet of large-diameter sewer main. The sewer mains are located along the Mulford
Street extension from west side of James Park to the North Shore Channel.
Analysis:
The IEPA has reviewed and approved the project, as indicated in the attached letter
dated May 9, 2013, and has also issued a Categorical Exclusion from a detailed
environmental review of the project. The attached approval letter from IEPA indicates a
number of additional requirements prior to obtaining a loan commitment. Adoption of
this ordinance authorizing the City to borrow the funds is one of those requirements.
Legislative History:
N/A
Attachments:
Proposed Ordinance 1-O-17
Sewer Fund analysis
Project Location Map
IEPA project approval letter dated May 9, 2013
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12/9/2016
1-O-17
AN ORDINANCE
Authorizing the City to Borrow Funds from
the Illinois Environmental Protection Agency
Water Pollution Control Loan Program
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston, Cook
County, Illinois, (“City”) operates its sewage collection system, including all property,
real, personal, or otherwise owned or to be owned by the City or under the control of the
City, and used for sewage collection purposes, as well as for any and all further
extensions, improvements, and additions to the system; however, expressly excluding
property which from time to time is deemed by the City to be no longer useful or
necessary to the continued effective and efficient operation of the system or extensions,
improvements or additions which are at the time of construction, acquisition and
installation expressly excluded from the definition of system hereunder by the City,
hereinafter referred to as “System,” and in accordance with the provisions of Section
6(a) of Article VII of the 1970 Constitution of the State of Illinois and 30 ILCS 350/1 et
seq., the Local Government Debt Reform Act, hereinafter collectively referred to as the
“Act.”
The City Council has determined that it is advisable, necessary and in the
best interests of public health, safety and welfare to improve the System. Said
improvements include the following:
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1-O-17
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Large diameter sewer rehabilitation will be addressed by installing a
cured-in-place pipe line for approximately 835 feet of 60-inch diameter in
size to service the combined sewer on the Mulford Street right-of-way
extension west of James Park. The expected useful life of said
rehabilitated sewers is estimated at 100 years. All improvements are to
be constructed in accordance with the plans and specifications prepared
by the City of Evanston Professional Engineer registered staff. All work
herein described shall be referred to as the “Project”.
The estimated cost of constructing and installing the Project, including engineering,
legal, financial, and other related expenses is six hundred thousand dollars ($600,000)
and there are insufficient funds on hand and lawfully available to pay such costs. Such
costs are expected to be paid for with a loan to the City from the Illinois Environmental
Protection Agency, hereinafter referred to as “IEPA,” through the Water Pollution
Control Loan Program, hereinafter referred to as the “Program,” said loan to be repaid
from revenues of the System, and such loan is authorized to be accepted at this time
pursuant to the Act.
Pursuant to, and in accordance with, the provisions of the Act, the City is
authorized to borrow funds from the Program in the aggregate principal amount of six
hundred thousand dollars ($600,000) for the purpose of providing funds to pay the costs
of the Project. The loan to the City shall be made pursuant to a Loan Agreement,
including certain terms and conditions, between the City and the IEPA,
SECTION 2: This Ordinance 1-O-17 shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law, all
pursuant to the Act and including, expressly, the home rule powers of the City pursuant
to Section 6(a) of Article VII of the Illinois Constitution of 1970.
SECTION 3: That it is necessary to public health, safety and welfare and
in the best interests of the City to construct the Project and that the System continue to
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be operated in accordance with the provisions of the Act, and that for the purpose of
constructing the Project, it is hereby authorized that funds be borrowed by the City of
Evanston in an aggregate principal amount not to exceed six hundred thousand dollars
($600,000).
SECTION 4: That, subject to the express provisions of this Ordinance,
the City may not adopt additional ordinances or amendments which provide for any
substantive or material change in the scope and intent of this Ordinance, including but
not limited to interest rate, preference or priority of any other ordinance with this
Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or
impair the obligation of the City to pay the principal and interest due to the Program
without the written consent of the IEPA.
SECTION 5: That repayment of the loan to the IEPA by the City, pursuant
to this Ordinance, is to be solely from the revenues derived from the System, as
hereinafter provided; the loan does not constitute an indebtedness of the City within the
meaning of any constitutional or statutory limitation. For the purposes hereof,
“revenues” (hereinafter “Revenues”) of the System means all income from whatever
source derived from the System, including investment income and the like, connection,
permit and inspection fees and the like, user charges of all kinds for the use and service
of the System, and including such transfers from the corporate funds or the sewer fund
of the City as the City Council shall from time to time determine through the budget and
appropriation of such funds, or other proper action; but shall not include non-recurring
income from the sale of property of the System, governmental or other grants or loans,
and as otherwise determined in accordance with generally accepted accounting
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1-O-17
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principles for municipal enterprise funds. The repayment of the loan from the Revenues
shall in all events be made only after provision for the payment of “Operation and
Maintenance Costs” of the System, hereby defined to mean all costs of operating,
maintaining and routine repair of the System, including such items as wages, salaries,
costs of materials and supplies, taxes, power, fuel, insurance, purchase of sewage
treatment or disposal capacity, including all payments for such services to be made
pursuant to long-term contracts for the provision of such services, but shall not include
debt service of any kind, depreciation, any capital reserve requirements, and as
otherwise determined in accordance with generally accepted accounting principles for
municipal enterprise funds. The City hereby pledges the Revenues, after provision has
been made for the payment of Operation and Maintenance Costs, to the repayment of
the loan; and covenants and agrees to charge such rates and impose such fees and
charges for the use and service of the System as shall be sufficient to pay in a timely
manner all repayments as required on the load pursuant to the terms of the Loan
Agreement.
SECTION 6: That the City Council hereby authorizes acceptance of the
offer of a loan through the Program, including all terms and conditions of the Loan
Agreement (“Loan Agreement”), as well as all special conditions contained therein and
made a part thereof by reference. The loan funds awarded shall be used solely for the
purpose of the Project as approved by the IEPA in accordance with the terms and
conditions of the Loan Agreement.
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SECTION 7: That the City Manager is hereby authorized and directed to
execute the Loan Agreement with the IEPA and to negotiate any additional terms or
conditions deemed to be in the best interests of the City.
SECTION 8: That the City hereby covenants and agrees that the
Revenues, after a provision is made for the payment of Operation and Maintenance
Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by
the Loan Agreement. The City reserves the right, without limitation of any kind, to issue
obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by
whatever name and including all loans) payable from the Revenues and prior in lien to,
on a parity of lien with, or subordinate in lien to the lien on the Revenues for the
repayment of the loan as provided in the Loan Agreement, as shall be determined by
the City Council; provided, however, that any covenants or agreements made by the
City for the benefit of the holders of such Obligations shall, at the time of the incurring of
such Obligations, also be made in a similar manner for the benefit of the obligation to
repay the loan as represented by the Loan Agreement.
The City intends that the obligation to repay the loan as evidenced in the
Loan Agreement shall bear interest as provided therein on a basis which is not tax-
exempt under the provision of the Internal Revenue Code of 1986, and the officers of
the City charged with the execution of the Loan Agreement shall act in accordance with
this stated intent.
SECTION 9: That if any section, paragraph, clause or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or
provision shall not affect any of the other provisions of this Ordinance.
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1-O-17
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SECTION 10: All ordinances or resolutions, or parts thereof, in conflict
herewith, are hereby repealed.
SECTION 11: As long as the City has outstanding revenue bonds
payable from revenues of the System that are senior to the revenue bond authorized by
this Ordinance, the City shall maintain an account, coverage and reserves equivalent to
the accounts, coverage and reserves required by the outstanding ordinances.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
________________________, 2017
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025YE Estimate Projected Projected Projected Projected Projected Projected Projected Projected ProjectedRevenuesSewer Service Charges 1$12,100,000 $11,737,000 $11,267,520 $10,478,794 $9,640,490 $9,640,490 $9,640,490 $9,062,061 $9,062,061 $8,608,958Other Operating Revenues$434,815 $403,815 $403,815 $403,815 $403,815 $403,815 $403,815 $403,815 $403,815 $403,815Bond Proceeds$0$0$0$0$0$0$0$0$0$0IEPA Loan Proceeds 2$0 $600,000 $1,700,000$0$0$0 $2,100,000$0$0$0Investment Earnings$1,925 $1,685 $1,432 $1,379 $1,296 $1,057 $1,102 $1,240 $1,146 $1,189Total Revenues$12,536,740 $12,742,500 $13,372,767 $10,883,988 $10,045,601 $10,045,362 $12,145,407 $9,467,116 $9,467,022 $9,013,962ExpensesSewer OM&R$2,809,857 $2,916,985 $3,000,690 $2,653,893 $2,700,507 $3,261,579 $3,171,171 $3,235,261 $3,719,293 $3,166,546Capital Improvements ‐ Annual Programs 3$1,295,000 $1,550,000 $1,485,000 $1,525,000 $1,745,000 $1,610,000 $1,855,000 $1,920,000 $1,985,000 $2,190,000Large Diameter Sewer Rehabilitation Projects 2$0 $600,000 $1,700,000$0$0$0 $2,100,000$0$0$0Debt Service (Existing)$8,914,070 $8,144,516 $7,364,326 $6,253,897 $5,743,850 $5,123,474 $3,752,491 $3,752,641 $3,422,832 $2,543,082Debt Service 2$0 $37,765 $144,008 $227,400 $310,791 $445,500 $580,209 $580,209 $580,209 $580,209Total Expenses$13,018,927 $13,249,266 $13,694,024 $10,660,190 $10,500,148 $10,440,553 $11,458,871 $9,488,111 $9,707,334 $8,479,837FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025Beginning Unrestricted Fund Balance$4,012,808 $3,530,621 $3,023,855 $2,702,598 $2,926,396 $2,471,849 $2,076,658 $2,763,194 $2,742,199 $2,501,887Total Revenues$12,536,740 $12,742,500 $13,372,767 $10,883,988 $10,045,601 $10,045,362 $12,145,407 $9,467,116 $9,467,022 $9,013,962Total Expenses$13,018,927 $13,249,266 $13,694,024 $10,660,190 $10,500,148 $10,440,553 $11,458,871 $9,488,111 $9,707,334 $8,479,837Net Surplus (Deficit)($482,187) ($506,766) ($321,257)$223,798($454,547) ($395,191)$686,536($20,995) ($240,312)$534,125Ending Unrestricted Fund Balance$3,530,621 $3,023,855 $2,702,598 $2,926,396 $2,471,849 $2,076,658 $2,763,194 $2,742,199 $2,501,887 $3,036,012Target Unrestricted Fund Balance$2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000NOTES:1. Debt service for the 15‐year Long Range Sewer Program, completed in 2009, makes up the majority of existing revenue requirements. As each existing bond or loan is repaid over the next 20 years, the sewer service charges will be incrementally reduced, thus decreasing the operating revenue stream over time. However, rates will still be maintained at a level that will fully support operations, annual capital improvement programs, and remaining debt service.2. Loan proceeds and corresponding capital costs for Project L17‐5387 (in loan application process) are shown in FY 2016. Additional large diameter sewer rehab projects for which the City intends to apply for IEPA loan fundingare shown in FY 2017 ‐ FY 2022, with debt repayment beginning in the fiscal year following each project year.3. Annual programs include CIPP lining of small diameter sewers, sewer structure rehabilitation and replacement, stormwater management improvements, and emergency sewer repairs. All annual programs are funded with cash from sewer service charge revenues.CITY OF EVANSTONLARGE DIAMETER SEWER REHABILITATION ‐ MULFORD STREET PART 2WPCLP LOAN APPLICATION ‐ L17‐5387SEWER FUND REVENUE AND REPAYMENT SCHEDULE350 of 476
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 FY 2036Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected ProjectedRevenuesSewer Service Charges$8,006,331 $7,606,014 $7,606,014 $7,606,014 $7,606,014 $7,606,014 $7,606,014 $7,543,154 $7,543,154 $7,826,356 $8,385,053Other Operating Revenues$403,815 $403,815 $403,815 $403,815 $403,815 $403,815 $403,815 $403,815 $403,815 $103,815 $103,815Bond Proceeds$0$0$0$0$0$0$0$0$0$0$0IEPA Loan Proceeds 2$0$0$0$0$0$0$0$0$0$0$0Investment Earnings$1,304 $1,263 $1,376 $1,521 $1,361 $1,302 $1,460 $1,560 $1,595 $1,422 $1,250Total Revenues$8,411,450 $8,011,092 $8,011,205 $8,011,350 $8,011,190 $8,011,131 $8,011,289 $7,948,529 $7,948,564 $7,931,593 $8,490,118ExpensesSewer OM&R$3,271,311 $3,381,500 $3,495,319 $4,454,243 $4,957,922 $3,871,114 $3,954,850 $3,961,577 $4,202,519 $4,779,410 $4,626,223Capital Improvements ‐ Annual Programs 3$2,260,000 $2,330,000 $2,400,000 $2,470,000 $2,555,000 $2,640,000 $2,730,000 $2,820,000 $2,910,000 $3,000,000 $3,095,000Large Diameter Sewer Rehabilitation Projects$0$0$0$0$0$0$0$0$0$0$0Debt Service (Existing)$2,254,519 $1,809,134 $869,372 $460,581 $460,104 $459,558 $410,307 $410,307 $227,927 $221,092 $134,200Debt Service 2$580,209 $580,209 $580,209 $580,209 $580,209 $580,209 $580,209 $580,209 $580,209 $580,209 $580,209Total Expenses$8,366,039 $8,100,843 $7,344,900 $7,965,033 $8,553,235 $7,550,881 $7,675,366 $7,772,093 $7,920,655 $8,580,711 $8,435,632FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 FY 2035Beginning Unrestricted Fund Balance$3,036,012 $3,081,423 $2,991,672 $3,657,977 $3,704,294 $3,162,249 $3,622,499 $3,958,422 $4,134,858 $4,162,767 $3,513,649Total Revenues$8,411,450 $8,011,092 $8,011,205 $8,011,350 $8,011,190 $8,011,131 $8,011,289 $7,948,529 $7,948,564 $7,931,593 $8,490,118Total Expenses$8,366,039 $8,100,843 $7,344,900 $7,965,033 $8,553,235 $7,550,881 $7,675,366 $7,772,093 $7,920,655 $8,580,711 $8,435,632Net Surplus (Deficit)$45,411($89,751)$666,305 $46,317($542,045)$460,250 $335,923 $176,436 $27,909($649,118)$54,486Ending Unrestricted Fund Balance$3,081,423 $2,991,672 $3,657,977 $3,704,294 $3,162,249 $3,622,499 $3,958,422 $4,134,858 $4,162,767 $3,513,649 $3,568,135Target Unrestricted Fund Balance$2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000CITY OF EVANSTONLARGE DIAMETER SEWER REHABILITATION ‐ MULFORD STREET PART 2WPCLP LOAN APPLICATION ‐ L17‐5387SEWER FUND REVENUE AND REPAYMENT SCHEDULE351 of 476
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For City Council meeting of February 13, 2017 Item A10
Ordinance 6-O-17, Building Code – Mechanical Equipment Noise Level
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Mark Muenzer, Community Development Director
Gary Gerdes, Building and Inspection Services Division Manager
Subject: Ordinance 6-O-17, Amendment to Building Code – Mechanical Equipment
Noise Levels
Date: January 18, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 6-O-17, amending the 2012
International Mechanical Code (IMC), 2012 International Fuel Gas Code (IFGC) and
2012 International Residential Code (IRC), the adopted codes of the City, to reduce the
allowed decibel (dBA) of mechanical equipment from 65dBA to 55dBA when measured
at an adjacent property line.
Livability Benefits:
Built Environment: Reduction of outdoor noise levels
Summary:
With the adoption of the 2012 IMC in 2013, an amendment was approved increasing the
allowed decibel level of a mechanical appliance (typically an air conditioner condensing
unit or furnace/boiler exhaust) from 55dBA to 65dBA when measured at an adjacent
property line. Staff was asked to revisit the allowed increased decibel level to note that a
10dBA increase actually represented a doubling of the perceived noise level (USEPA
Noise Control Act of 1974). This item was discussed at the December 12, 2016 City
Council meeting and staff was directed to move forward with the amendment.
Amendments would be added to the IMC, IFGC and IRC. The IMC and IFGC regulate
commercial and multi-family installations while the IRC regulates installations at one
and two-family residential properties. The regulation would only be applicable to new or
replacement installations.
Background
In 2013, the City amended the IMC to increase the maximum allowed decibel level at a
Memorandum
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property line from 55dBA to 65dBA. Reasoning given was that ambient noise levels are
typically over 55dBA which made the previous regulation overly strict and difficult to
measure and enforce. Staff, however, has since found ambient levels to be in the 48-
52dBA range. A report by Way acoustics created for property owners impacted by a
recent installation at a multi-family complex noted similar ambient levels.
For residential areas, the US Environmental Protection Agency (USEPA) has identified
55dBA as the maximum level of outdoor environmental noise requisite to protect public
health and welfare with an adequate margin of safety for activity interference,
annoyance and hearing loss. This level also allows the hearing mechanism to
recuperate if it is exposed to higher levels of noise during other periods of the day.
Noise levels at 60dBA are considered intrusive. Many municipalities that regulate noise
levels follow the USEPA guideline when impacting residential districts:
City Decibel Levels
Denver 55dBA 7am-10pm 50dBA 10pm-7am
Seattle 55dBA 7am-10pm 45dBA 10pm-7am
Chicago 55dBA measured 100’ away from source
Los Angeles 55dBA (noise level can’t exceed 5dBA
over ambient level with a presumed
residential ambient level of 50dBA)
Washington DC 60dBA 7am-10pm 55dBA 10pm-7am
Staff believes noise levels meeting EPA-established health and safety levels should
take precedent over enforcement concerns. It should be incumbent upon the
owner/installer to purchase quieter units; consider relocation of units to rear yards when
possible; install effective noise barriers; or install “quiet packs” which reduce blade
noise.
Legislative History:
December 12, 2016 City Council meeting – For Discussion
-----------------------------------------------------------------------------------
Attachments:
Ordinance 6-O-17
Typical Environmental Noises – Sound Levels and Human Responses
USEPA Information on Levels of Environmental Noise Requisite to Protect Public
Health and Welfare with an Adequate Margin of Safety
Sound Advice- Air Conditioners and Noise Ordinances
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1/17/2017
6-O-17
AN ORDINANCE
Amending Various Sections of the City Code Reducing the
Permissible Sound Levels for Mechanical Equipment and Application
From 65 dB to 55 dB
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Section 4-7-2 of the Mechanical Code, “Amendments,” is
hereby further amended to remove the following:
501.3.1.1: Exhaust Discharge: Exhaust air shall not be directed onto walkways. High
efficiency appliances shall discharge in accordance to manufacturers guidelines but
shall not discharge closer than ten feet (10', 3.048 m) from adjacent buildings located on
or off the same parcel along with the following stipulation: High efficiency appliance
shall be limited to not exceed sixty-five decibels (65 dB) at the property line between the
said adjacent structures if a property line separates the parcels.
SECTION 2: Section 4-7-2 of the Mechanical Code, “Amendments,” is
hereby further amended to include the following:
Section 313
Noise Limitations
313.1 Noise Limitations: Noise levels for equipment and appliances shall not exceed
55 dBA SPL (Decibels, A-weighted, Sound Pressure Level) as averaged over any 15
minute period, and as measured at the property line between the said adjacent
structures if a property line separates the parcels.
501.3.1.1 Exhaust Discharge: Exhaust air shall not be directed onto sidewalks.
Equipment and appliances shall discharge according to manufacturer’s guidelines but
shall not discharge closer than ten feet (10’, 3.048m) from adjacent buildings located on
or off the same parcel.
SECTION 3: Section 4-9-2 of the Residential Code, “Amendments,” is
hereby further amended to include the following:
4-9-2. - AMENDMENTS.
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Section M1309
Noise Limitations
M1309.1 Noise Limitations: Noise levels for equipment and appliances shall not
exceed 55 dBA SPL (Decibels, A-weighted, Sound Pressure Level) as averaged over
any 15 minute period, and as measured at the property line between the said adjacent
structures if a property line separates the parcels.
SECTION 4: Section 4-17-2 of the Fuel Gas Code, “Amendments,” is
hereby further amended to include the following:
4-17-2. - AMENDMENTS.
Section 311
Noise Limitations
311 Noise Limitations: Noise levels for equipment and appliances shall not exceed 55
dBA SPL (Decibels, A-weighted, Sound Pressure Level) as averaged over any 15
minute period, and as measured at the property line between the said adjacent
structures if a property line separates the parcels.
503.3.4.1 Exhaust discharge: Exhaust air shall not be directed onto sidewalks.
Equipment and appliances shall discharge according to manufacturer’s guidelines but
shall not discharge closer than ten feet (10’, 3.048m) from adjacent buildings located on
or off the same parcel.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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SECTION 8: That this Ordinance 6-O-17 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
_________________________, 2017
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_______________________________
Rodney Greene, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 13, 2017 Item A11
Ordinance 5-O-17: Water Supply Agreement with Morton Grove and Niles
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Martin Lyons, Asst. City Manager/CFO
Dave Stoneback, Public Works Agency Director
Grant Farrar, City Attorney
Subject: Ordinance 5-O-17, Morton Grove-Niles Water Supply Agreement
Date: January 30, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 5-O-17, authorizing the City
Manager to execute a Water Supply Agreement with the Villages of Morton Grove and
Niles. The initial term of the agreement is for 40 years with two 10 year extension
provisions at the discretion of Morton Grove and Niles (MG-N).
Livability Benefits:
Built Environment: Manage Water Resources responsibly
Climate & Energy: Improved Energy and Water Efficiency
Background:
For the past several years the City of Evanston has been in negotiations with
surrounding communities for the provision of Lake Michigan drinkable water. These
negotiations were the result of the major water rate increases implemented by the City
of Chicago. Due to this higher rate from Chicago, the City of Evanston has been able to
provide competitive rates to surrounding communities even after the communities take
into account costs for construction of needed connection facilities to the City of
Evanston’s Water Treatment Plant.
Summary:
Below are the major provisions of the Water Supply Agreement recommended for
approval:
•All rate provisions are based on the American Water Works Association (AWWA)
M-1 Principles of Water Rates Fees and Charges.
Memorandum
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• 9.5% Return on Rate – This is the profit over and above all revenues received for
producing drinkable water and maintaining all assets included in the Water
Supply Agreement. This rate is estimated to result in just over $750,000 per year
at current usage levels.
• Original Cost/Reproduction Cost calculation for assets at a 50/50 ratio. This ratio
is more favorable than the 75/25 ratio included in the Northwest Water
Commission.
• A not to exceed water rate for the 2018 through 2020 years of the contract. This
provision is included to provide rate stabilization during initial construction and
the first two years of the contract.
• Replacement of all assets included in the Water Supply Agreement are a shared
cost between MG-N and the City.
• The City of Evanston will maintain and operate the connection facilities to
efficiently and safely manage both the MG-N supply of water and the supply of
water to all Evanston users.
The table below shows the not to exceed fixed rates for years 2018-20 and the
calculated rates using the AWWA M1 rate calculation for years 2021 and 2022. The
2020 rate includes the MG-N portion of funding for the Clearwell replacement project at
the Water Treatment Plant. The 2022 rate includes the MG-N portion of funding for the
replacement of the oldest intake pipe at the Water Treatment Plant.
Year Estimated Rate
($/1,000 gallon)
Estimated Evanston
Profit
2018 $0.78 $ 735,000
2019 $0.81 $ 780,000
2020 $0.94 $1,010,000
2021 $0.97 $1,065,000
2022 $1.07 $1,230,000
The Water Supply Agreement can be found on the City’s web-site at:
www.cityofevanston.org/watersales
Legislative History:
On January 23, 2017 Morton Grove approved an ordinance authoring their Village
Manager to execute the water supply agreement. On January 24, 2017 Niles approved
an ordinance authoring their Village Manager to execute the water supply agreement.
Attachments:
Ordinance 5-O-17
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1/23/2017
5-O-17
AN ORDINANCE
Authorizing the City Manager to Execute an Agreement to Sell Water
to New Wholesale Water Customers,
the Villages of Morton Grove and Niles, Illinois
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Legislative Statement. The City of Evanston is the owner
and operator of a water intake, filtration, treatment and pumping plant located at 555
Lincoln Street, Evanston, Illinois. Evanston draws water from Lake Michigan for
Evanston’s drinkable water, firefighting and fire prot ection needs for its community, and
for distribution and resale to its customers. The Village of Morton Grove and the Village
of Niles want to purchase drinkable Lake Michigan water from Evanston for distribution
and sale to the customers of their respective water systems. The initial term of the
Agreement will be for 39 years, and may be renewed as provided for in the terms of the
Agreement.
SECTION 2: The City Manager is authorized and directed to negotiate
with the Villages of Morton Grove and Niles, Illinois, an Agreement to sell water, in
substantial conformance with the terms and conditions of the Agreement described in
Exhibit A. The Corporation Counsel is authorized to approve the Agreement as to form
and legality prior to its execution by the City Manager.
SECTION 3: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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5-O-17
~2~
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The Legislative Statement in Section 1 is declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 5-O-17 shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: January 23, 2017
Adopted: February 13, 2017
Approved:
__________________________, 2017
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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5-O-17
~3~
EXHIBIT A
LINK TO PROPOSED TERMS AND CONDITIONS OF WATER SALES AGREEMENT
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For City Council meeting of February 13, 2017 Item APW1
Residential Solid Waste Request for Proposals
For Discussion
To: Honorable Mayor and Members of the City Council
From: David Stoneback, Director of the Public Works Agency
Subject: Residential Solid Waste Request for Proposals
Date: February 13, 2017
Recommended Action
City staff request feedback on the draft request for proposals (RFP) for residential solid
waste services that will be issued in March, 2017. Staff will provide a presentation on
the overview of existing services and contracts as well as recommended changes to
include in the 2017 RFP.
Memorandum
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, February 13, 2017
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 23, 2017
III. ITEM FOR CONSIDERATION
(P1) Community Partners for Affordable Housing Proposal for the Administration of
the Inclusionary Housing Ordinance Waitlist
The Housing, Homelessness and Human Relations Commission and staff
recommend approval of a proposal from Community Partners for Affordable Housing
(CPAH) for $20,778 to administer a centralized wait list for affordable units as part of
the implementation of the Inclusionary Housing Ordinance. This recommendation is
based on CPAH’s experience implementing other municipal inclusionary housing
ordinances. Funding is from the Affordable Housing Fund Account
250.21.5465.62490, which has a budget of $75,000, out of a total FY 2017 Fund
budget of $1,658,793.
For Action
(P2) Ordinance 13-O-17, Granting a Special Use for a Micro-Distillery at 600 Main
Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 13-
O-17 granting special use approval for a Micro-Distillery at 600 Main St. in the B2
Business District and the oDM Dempster-Main Overlay District. The applicant has
complied with all zoning requirements and meets all of the standards for a special
use for this district. Alderman Wynne requests suspension of the Rules for
Introduction and Action by City Council on February 13, 2017.
For Introduction and Action
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Planning & Development Committee Meeting Agenda
February 13, 2017
(P3) Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant, Insomnia
Cookies, at 1725 Sherman Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4-O-
17 granting special use approval for a Type 2 Restaurant, Insomnia Cookies, at 1725
Sherman Ave. in the D2 Downtown Retail Core and D3 Downtown Core
Development District. The Zoning Board recommends City Council should determine
appropriate hours of operation for the business. Staff has subsequently received
information about existing Type 2 Restaurants in the area with later hours than
recommended by DAPR and recommends allowing the 3am closing time proposed
by the applicant based on the company’s operations in a large number of other
municipalities. Ordinance 4-O-17 has been updated to reflect City Council’s
Introduction vote with the 3am closing time. The applicant has complied with all
zoning requirements and meets all of the standards for a special use for this district.
For Action
IV. ITEM FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of January 23, 2017
7:15 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: D. Wilson, A. Rainey, M. Wynne, M. Tendam,
D. Holmes, J. Fiske, E. Revelle
STAFF PRESENT: M. Muenzer, M. Masoncup
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Revelle
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE,
CHAIR
A quorum being present, Ald. Revelle called the meeting to order at 7:49 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 9 , 2017
Ald. Rainey moved to approve the minutes of the January 9, 2017 meeting,
seconded by Ald. Tendam.
The committee voted unanimously 7-0 to approve the January 9, 2017
minutes.
III. ITEM FOR CONSIDERATION
(P1) Ordinance 3-O-17, Granting a Special Use for Commercial Indoor
Recreation, Staley Martial Arts, at 1806 Church St.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3-
O-16 granting special use approval for Commercial Indoor Recreation, Staley
Martial Arts, at 1806 – 1806 ½ Church St. in the B2 Business District and the
oWE West Evanston Overlay District. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
Alderman Braithwaite requests suspension of the Rules for Introduction and
Action by City Council on January 23, 2017.
For Introduction and Action
Ald. Rainey moved to introduce and approve Ordinance 3-O-17, seconded
by Ald. Fiske.
Ald. Rainey discussed the work of the Economic Development Committee on the
building and stated that this is a very good use for this building.
The committee voted unanimously 7-0 to introduce Ordinance 3-O-17.
(P2) Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant,
Insomnia Cookies, at 1725 Sherman Ave.
DRAFT - NOT
APPROVED
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Planning & Development Committee Meeting Page 2 of 3
Minutes of December 12, 2016
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4-
O-17 granting special use approval for a Type 2 Restaurant, Insomnia Cookies,
at 1725 Sherman Ave. in the D2 Downtown Retail Core and D3 Downtown Core
Development District. The Zoning Board recommends City Council should
determine appropriate hours of operation for the business. Staff has
subsequently received information about existing Type 2 Restaurants with later
hours than recommended by DAPR and recommends allowing the 3am closing
time proposed by the applicant based on the company’s operations in a large
number of other municipalities. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
For Introduction
Ald. Fiske moved to introduce Ordinance 4-O-17 and amend Section 3b of
the Ordinance to extend hours of operation, seconded by Ald. Holmes.
Ald. Revelle stated that the hours of operation would permit closing at 3 a.m.,
seven days a week.
Mr. Muenzer clarified with Deputy City Attorney Masoncup that the present
Ordinance would reflect the more limited hours recommended by DAPR.
Ms. Masoncup recommended that a Council Member move to amend the hours
of operation to a specific time, to make it certain what the closing time will be.
Ald. Fiske moved to introduce Ordinance 4-O-17 and amend Section 3b of
the Ordinance to permit closing hours at 3 a.m., seconded by Ald. Holmes.
David Lasus, Chief Operating Officer of Insomnia Cookies, stated that the Hotel
Orrington includes two parking spaces in the business lease, with additional
spaces available to rent. One spot will be used by the store manager, and the
other spot will be used by car delivery drivers. There is a bike rack available for
bike delivery parking. Mr. Lasus also stated that the business uses live
surveillance within the store to provide security.
The committee voted unanimously 7-0 to introduce Ordinance 4-O-17.
IV. ITEM FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Rainey moved to adjourn, seconded by Ald. Tendam.
The committee voted unanimously 7-0 to adjourn.
The meeting adjourned at 7:59 p.m.
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Planning & Development Committee Meeting Page 3 of 3
Minutes of December 12, 2016
Respectfully submitted,
Nicholas Zettel
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For City Council meeting of February 13, 2017 Item P1
Business of the City by Motion: Community Partners for Affordable Housing IHO
Waitlist Management Funding
For Action
To: Honorable Mayor and Members of City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy and Planning Analyst
Subject: Community Partners for Affordable Housing Proposal for the
Administration of the Inclusionary Housing Ordinance Waitlist
Date: January 25, 2017
Recommended Action:
The Housing, Homelessness and Human Relations Commission and staff recommend
approval of a proposal from Community Partners for Affordable Housing (CPAH) for
$20,778 to administer a centralized wait list for affordable units as part of the
implementation of Evanston’s Inclusionary Housing Ordinance (“IHO”). This
recommendation is based on CPAH’s experience implementing Highland Park’s and
Lake Forest’s inclusionary housing ordinances, experience with affordable housing
development and management in Evanston and other North Shore communities,
experience with HUD Part 5 income certification, and its ability to work with diverse
populations.
Funding Source:
Funding is from the Affordable Housing Fund Account 250.21.5465.62490, which has a
budget of $75,000, out of a total FY 2017 Fund budget of $1,658,793.
Livability Benefits:
Built Environment: Support housing affordability;
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Discussion
CPAH is requesting $20,778 from City of Evanston for services to administer
Evanston’s IHO and centralized waitlist. This funding will be used for both personnel
and non-personnel costs associated with the management and implementation of a
centralized waiting list for Evanston residents interested in affordable housing through
the IHO.
Memorandum
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The City of Evanston would enter into an agreement for Affordable Housing Fund
dollars with CPAH for a 12 month contract. This agreement would enable CPAH to
develop policies and procedures, pre-screen interested applicants to develop the
waitlist, conduct outreach, and income qualify prospective tenants when an affordable
unit opens. The scope of work includes identifying and income qualifying prospective
tenants for up to 10 units. Priority for affordable units would be given to qualified
households who currently live in Evanston, or who have lived in Evanston with a
member of a household currently living in Evanston, or to households in which the head
of the household or the spouse or domestic partner works in Evanston. The City also
plans to allow other developers and property managers with onsite affordable units to
get referrals of income eligible prospects from the centralized waitlist.
The City would make two payments to CPAH in the amount of $10,389 each, in April
and October 2017, if funding is approved. CPAH staff would track time used for the
administration of the City’s IHO program and use this data to inform its proposal for
funding renewal at the end of 2017. Additional information on CPAH’s scope and budget
can be found in the attachments.
Attachments:
CPAH’s Proposal Narrative
CPAH’s Proposal Budget
CPAH’s 2017 Operating Budget
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PROPOSAL FOR ADMINSTERING EVANSTON’S INCLUSIONARY HOUSING
PROGRAM AND CENTRALIZED WAITLIST
1 | P a g e
Organization Name and Address:
Community Partners for Affordable Housing
400 Central Ave. # 111, Highland Park, IL 60035
Proposal
CPAH is submitting a proposal for services to administer Evanston’s Inclusionary Housing
Ordinance (“IHO” hereafter) and Evanston’s centralized waitlist. Specific duties include
managing the application process, qualifying prospective buyers, organizing and maintaining the
applicant waiting list, marketing inclusionary opportunities to eligible residents, educating
potential buyers/renters about program requirements, screening and qualifying buyers/renters
including income certification for up to 10 affordable units developed and completed by
December 31, 2017, and monitoring recertification of rental units and homeowner primary
residency. This grant includes staff time to assist city staff in developing policy and procedures
for the program, as well as meeting with developers as needed.
CPAH Background and Relevant Experience
CPAH is a HUD-certified Community Housing Development Organization (CHDO) in the City
of Evanston and Lake County, IL. The organization remains at the forefront of affordable
housing and is widely recognized as a leader in Illinois and throughout the country. CPAH is a
non-profit 501(C)(3) organization that creates public-private partnerships to preserve, maintain
and develop permanently affordable housing (ownership and rental) for low- and moderate-
income households in high opportunity areas. CPAH helps bridge the gap between the high cost
of housing and the incomes of many low-income households who live and work in the
community – healthcare workers, school staff, retail staff, seniors, persons with disabilities, as
well as those who are experiencing a change of circumstances such as a divorce, or the
unexpected loss of a spouse and many other community members who struggle to meet their
basic human need for housing. CPAH is a Community Land Trust (CLT), the first in Illinois,
and is the only provider of affordable housing in the City of Evanston and Lake County that is
intentionally structured to ensure that each housing unit in its inventory remains affordable in
perpetuity. Affordable units created through inclusionary zoning ordinances, while not part of
CPAH’s inventory, provide the same community benefits.
CPAH has over 13 years of experience with marketing, educating and qualifying potential
residents for several programs. CPAH has administered Highland Park’s Inclusionary Housing
Program for more than 12 years. Currently, CPAH has 80 single family homes, townhomes and
apartments in its own inventory. In 2015, CPAH began partnering with Evanston Township High
School’s Geometry in Construction class. The students, with professional supervision, build
homes on school property. The home is moved to a vacant single family lot where CPAH
markets and sells it to a qualified buyer.
For each unit of affordable housing, CPAH is required to engage in income verification and
qualification of applicants in compliance with program and funders’ rules. CPAH has ample
experience with the City of Evanston’s method of income qualification, HUD Part 5.
Additionally, rentals require waiting list management. CPAH drafted policies and procedures for
Inclusionary Zoning implementation for Highland Park. CPAH also follows a written tenant
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PROPOSAL FOR ADMINSTERING EVANSTON’S INCLUSIONARY HOUSING
PROGRAM AND CENTRALIZED WAITLIST
2 | P a g e
selection plan for its own units. These experiences—income verification, and drafting and
implementing policies—will be exceptionally valuable when drafting the necessary policies and
procedures to implement the IHO for the City of Evanston. CPAH also has the experience,
capacity and infrastructure in place to effectively and efficiently implement policies and
procedures, waitlists, income certifications, and other requirements of the IHO.
Staff
CPAH’s Executive Director, Kim Ulbrich, has extensive experience with affordable housing
development and the administration of local grant funds for affordable housing and homeless
programs, including four years as a Community Development Specialist with the McHenry
County Community Development Department. Kim has over 30 years of experience in real
estate and construction and served as the Project Manager for the McHenry County NSP
program where she supervised development, construction, and marketing of both multi-family
and single family homes. Amy Kaufman, CPAH’s Associate Director, is a lawyer by training
and handles a significant portion of the organization’s fundraising, marketing, inquiries from
prospective applicants, community outreach, program information workshops, management of
the applications, qualification process and waiting lists, sale process, and ongoing services to and
education of renters and buyers. Jessica Roque, Program Associate/Bookkeeper, assists with
inquiries and managing the waitlist.
CPAH residents and outreach
CPAH residents are diverse, including single parents, persons with disabilities, seniors,
households faced with the death of a primary wage-earner, low-income employees in the
community and other community members who struggle to meet their basic human need of
housing. CPAH has an Affirmative Fair Housing Marketing Plan to specifically reach out to
minority groups and persons with disabilities, which includes media outreach, relationship
building, social media, printed materials and speaking engagements.
CPAH has achieved significant racial diversity, with 52% of residents identifying as minorities.
CPAH outreach includes presentations and media in areas which might not otherwise have
access to information about CPAH housing opportunities. CPAH is committed to ensuring that
all whom are interested in applying for the program are given the opportunity to do so and are
provided services as needed to complete the application process. All applicants are treated
equally, and CPAH is pleased that our commitment to fairness has resulted in a diverse resident
population.
Budget Narrative
CPAH is submitting its request for $20,778 to administer Evanston’s Inclusionary Program for
2017. The proposal includes time for first year implementation of the program. CPAH recently
developed and drafted, in collaboration with City of Highland Park staff, policies and procedures
for the implementation of Highland Park’s Inclusionary Ordinance as it relates to rentals. CPAH
also performed the income verification necessary for the program. CPAH’s staff time allocated
to complete those processes equaled approximately 25% of the $85,000 operating grant received
from the City of Highland Park for 2016, (approx. 9% of Staff time). As CPAH anticipates
Evanston’s program to work similarly, CPAH used its experience in Highland Park as a guide to
anticipate its cost of implementing the program in Evanston.
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PROPOSAL FOR ADMINSTERING EVANSTON’S INCLUSIONARY HOUSING
PROGRAM AND CENTRALIZED WAITLIST
3 | P a g e
Funding would cover:
Staff time including:
Coordinating the program with City staff
Developing and drafting policies and procedures for implementation of Inclusionary
Zoning Ordinance (As noted above, CPAH’s experience drafting these policies and
procedures will allow the City of Evanston to streamline its process)
Fielding inquiries from potential residents
Providing pre-applications and when appropriate, full applications
For ownership units, conducting information sessions
Marketing the program generally to make residents aware of opportunities provided by
the IHO
For rental units, conducting community outreach and providing applications
Income verification and qualification for renters and buyers. This includes collecting
forms of income verification including but not limited to tax returns, W2s, pay stubs,
asset statements and employer verification, using HUD Part 5
Working with applicants to complete the application process. Includes in person meetings
when requested and/or necessary
Managing the waiting list for rental units
Community outreach, including presentations, social and traditional media
Creating written marketing materials such as brochures
Overhead (9 % of Operating Budget for each line item)
Office Expenses
Utilities
Travel & Meeting Expenses (Mileage Reimbursement)
Marketing & Advertising Expense
Supplies & Copying
The costs of administering up to 10 units with this proposal will be reviewed with the City of
Evanston at the time of funding renewal in order to most accurately determine CPAH’s cost of
administering additional units.
Thank you for your consideration.
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Community Partners, Inc.
Proposal Budget -Attachment A
Organization Name:Community Partners for Affordable Housing
Address:400 Central Ave. #111
City, State, Zip:Highland Park, IL 60035
Telephone Number:847-861-8746
Contact Name:Kim Ulbrich
Requested Period of Performance:
Salaries (List Positions Below):Percent of Time Billed Total Grant Budget
Executive Director 9%$8,003.00
Associate Director 9%$5,625.00
Program Manager 9%$3,213.00
Total Salaries $ 16,841.00
Total Fringe Benefits
(% of salaries or actual costs) $ 1,263.00
Other Costs (List Line Item Details Below):
Office Expense 9%1,535.00
Occupancy Expense 9*%77.00
Travel/Mileage 9%270.00
Marketing/Advertising 9%630.00
Office Equipment 9%162.00
Total Other Costs $ 2,674.00
Approved Indirect Rate 9%
REQUESTED BUDGET
TOTAL BUDGET $ 20,778.00
1/1/2017-12/31/2017
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Community Partners for Affordable Housing
Final 2017 Operating Budget
FY 2017 Final Operating
Budget (1/1/17-12/31/17)
Ordinary Income/Expense
Income
Contributed Support
Individual Contributions 51,500
Corporate/Business Grants 16,700
CHDO Operating Funds 15,000
Foundation Grants 10,000
HP Housing Trust Fund 85,000
Lake Forest Contribution 15,000
Developer Fees 52,000
Event 20,000
Other Fundraising 7,800
Contributed Support 273,000
Earned Revenues
Ground Lease Fees 13,200
Other 4,824
Earned Revenues 13,200
Interest-Savings/Short-Term Inv 500
Total Income 286,700
Expense
Salaries & Related Expenses
Salaries 183,454
Employer Retirement Benefits 3,675
Health Care Benefits
Payroll Taxes 13,760
Salaries & Related Expenses 200,889
Professional Services
Accounting Fees 20,200
Legal Fees 1,200
Misc Professional Services 5,000
Professional Services 26,400
Office Expenses
Supplies 4,200
Telephone & Telecommunications 2,750
Postage, Shipping, Delivery 2,500
Copying 2,500
Books, Subscriptions, Reference 500
Printing 4,000
Board Meeting expenses 600
Office Expenses 17,050380 of 476
Community Partners for Affordable Housing
Final 2017 Operating Budget
FY 2017 Proposed
Budget
Occupancy Expenses
Utilities 860
Occupancy Expenses 860
Travel & Meetings Expenses
Travel 2,000
Conference,Convention,Meeting 1,000
Travel & Meetings Expenses 3,000
Marketing and Advertising
Printing/Promotional 3,000
Constant Contact Marketing 500
Advertising Expenses 3,000
Advisory Board Expenses 500
Events /Open Houses/Other 15,500
Marketing and Advertising 22,500
Business expenses
Credit Card Donation Fees 1,000
Membership Dues - Organization 1,000
Financial Software Subscription 850
Etapestry & GoToMyPC Fees 5,000
Staff Development 1,500
General Liability Insurance 1,525
D & O Insurance 525
Workers Comp 1,300
Organizational (corp.) Expenses 1,000
Misc 500
Business Expenses 14,200
Total Expenses 284,899
Net Operating Income 1,801
Other Expense
Office Equipment 1,800
Total Other Expense 1,800
Net Other Income 0
Net Income $1
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For City Council meeting of February 13, 2017 Item P2
Ordinance 13-O-17 Application for a Special Use for a Micro-Distillery at 600 Main St.
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 13-O-17, Granting a Special Use for a Micro-Distillery at 600
Main St.
Date: February 2, 2017
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 13-O-17
granting special use approval for a Micro-Distillery at 600 Main St. in the B2 Business
District and the oDM Dempster-Main Overlay District. The applicant has complied with
all zoning requirements and meets all of the standards for a special use for this district.
Alderman Wynne requests suspension of the Rules for Introduction and Action by City
Council on February 13, 2017.
Livability Benefits
Economy & Jobs: Retain and expand local businesses
Climate & Energy: Reduce material waste
Summary
The applicant proposes to operate Meta Wine, a wine mixing facility that includes
wholesale, retail, and on-site consumption of food and alcoholic beverages at the Main
Street Metra station at 600 Main St. The Zoning Administrator classifies Meta Wine as a
Micro-Distillery since it involves the manufacturing (filtering, mixing, and repackaging) of
alcoholic beverages similar in impact to a traditional Micro-Distillery operation.
Meta Wine proposes to source finished wine in bulk from around the world, mix different
wines together, and then repackage the wine into bulk, retail, and by-the-glass
consumption. Wholesale operations will package wine into kegs for wine-on-tap at local
establishments, while retail operations will offer wine in a tasting room on-site and
packaged wine in growlers and similar containers for off-premise consumption.
Memorandum
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The facility will operate on the ground-floor of the Metra station, which is accessed via
the alley that adjoins Main St. to the north and Washington St. to the south. There is no
direct access to the facility from the Metra platforms. Metra customers looking to
patronize the facility will have to walk down the Metra stairs or ramp from the platform
and then walk down the private alley to the ground-floor entrance.
The applicant proposes to operate from 9am to 6pm Monday through Friday for office
operations, receiving, processing, and shipping orders. Tasting room and retail hours of
operation are proposed from 3pm to 10pm Sunday through Thursday, and 3pm to 11pm
Friday and Saturday. Tasting room and retail hours may be expanded in the future,
depending on demand, to the maximum allowed by the P-3 Craft Winery Liquor License
that allows operations from 10am to 12am Sunday through Thursday, and 10am to 1am
Friday and Saturday. Light food options will be available such as bruschetta and other
appetizers prepared in a convection oven.
The business will utilize 2-5 employees at a time depending on demand. Seating for
approximately 40 customers will be provided within the facility, as well as outdoor
seating adjacent to the brick alleyway next to six existing parking spaces (three of which
are ADA spaces). Parking may be restricted to 30 minutes to encourage vehicle
turnover. Commissary deliveries will occur up to two times per week via box trucks
during non-peak commuting times, and will deliver to an overhead door that will be
installed on the north side of the building. The overhead door will be aesthetically
pleasing to maintain the architectural style of the building. Wholesale wine kegs will be
distributed by a third party, Chilled Solutions, warehouse facility in Bolingbrook. The
applicant does not propose any other changes to the exterior of the building other than
signage. City staff is not aware of any objections to the proposal.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the utilization of existing
commercial properties that encourage economic vitality. The Comprehensive Plan
specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
The proposed Micro-Distillery will utilize a unique space that is currently vacant, and
activate a private alley that features frequent pedestrian traffic. Additionally, the Main
Street TOD Plan specifically addresses the plaza space between the CTA and Metra
stations, which “may also offer the opportunity to provide ground floor retail / café space
in the Metra Station with an entrance to the alley.” The proposed Micro-Distillery
substantially complies with this planning objective.
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Legislative History
January 24, 2017: The ZBA recommended approval (6-1) of the special use for a
Micro-Distillery with the following conditions:
1. Hours of operation not to exceed 10am-midnight Sunday through Thursday,
and 10am – 1am Friday and Saturday.
2. Substantial compliance with the documents and testimony on record.
Attachments
Proposed Ordinance 13-O-17
January 24, 2017 ZBA Draft Meeting Minutes
ZBA Findings
Additional documents submitted at ZBA
Additional documents requested by ZBA
January 24, 2017 ZBA Packet –
http://www.cityofevanston.org/assets/zba-packet-20170124.pdf
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2/2/2017
13-O-17
AN ORDINANCE
Granting a Special Use Permit for a Micro-Distillery
Located at 600 Main Street in the B2 Business Zoning District
and the oDM Dempster-Main Overlay Zoning District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January
24, 2017, pursuant to proper notice, to consider case no. 16ZMJV-0114, an
application by Walter Clements (the “Applicant”), lessee of the property legally
described in Exhibit A, attached hereto and made a part hereof, commonly known
as 600 Main Street (the “Subject Property”) and located in the B2 Business Zoning
District and the oDM Dempster-Main Overlay Zoning District, for a Special Use
Permit to establish, pursuant to Subsection 6-10-3-3 of Title 6 of the Evanston
City Code, 2012, as amended, (“the Zoning Ordinance”), a Micro-Distillery on the
Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other
evidence, made a written record and written findings that the application for a
Special Use Permit for a Micro-Distillery met the standards for Special Uses in
Section 6-3-5 of the Zoning Ordinance and recommended City Council approval
thereof; and
WHEREAS, at its meeting of February 13, 2017, the Planning and
Development Committee of the City Council (“P&D Committee”) considered and
adopted the ZBA’s record and findings and recommended City Council approval
thereof; and
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13-O-17
~2~
WHEREAS, at its meeting of February 13, 2017, the City Council
considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are found as fact and made
a part hereof.
SECTION 2: The City Council hereby approves the Special Use
Permit for a Micro-Distillery on the Subject Property as applied for in case
16ZMJV-0114.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning
Ordinance, the City Council hereby imposes the following conditions on the grant
of a Special Use Permit, violation of any of which shall constitute grounds for
revocation thereof pursuant to Subsection 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall
develop and use the Subject Property in substantial compliance with: all
applicable legislation; the testimony and representations of the Applicant
to the ZBA, the P&D Committee, and the City Council; and the approved
plans and documents on file in this case.
C. Hours of Operation: The Applicant may operate the Micro-Distillery’s
tasting room only between 10:00 a.m. and 12:00 a.m. on any given
Sunday, Monday, Tuesday, Wednesday, or Thursday, and between 10:00
a.m. and 1:00 a.m. on any given Friday or Saturday.
SECTION 4: When necessary to effectuate the terms, conditions,
and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents,
assigns, and successors in interest.”
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13-O-17
~3~
SECTION 5: Before it may operate the Special Use authorized by
the terms of this ordinance, the Applicant shall record, at its cost, a certified copy
of this ordinance with the Cook County Recorder of Deeds.
SECTION 6: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 7: If any provision of this ordinance or application
thereof to any person or circumstance is ruled unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision, and
each invalid provision or invalid application of this ordinance is severable.
SECTION 8: This ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, City Attorney
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13-O-17
~4~
EXHIBIT A
LEGAL DESCRIPTION
BEGINNING AT THE INTERSECTION OF THE NORTH RIGHT OF WAY OF W ASHINGTON
STREET AND THE EAST RIGHT OF WAY LINE OF CUSTER AVENUE; THENCE NORTH 01
DEGREE 16'54" W EST, 374.14 FEET TO THE SOUTH RIGHT OF WAY LINE OF MAIN
STREET; THENCE SOUTH 89 DEGREES 59'17" EAST, 100.62 FEET ALONG SAID SOUTH
RIGHT OF WAY LINE; THENCE SOUTH 10 DEGREES 16'54" EAST, 374.46 FEET TO THE
NORTH RIGHT OF WAY LINE OF W ASHINGTON STREET; THENCE NORTH 89 DEGREES
48'34" W EST, 100.68 FEET ALONG SAID NORTH RIGHT OF WAY LINE TO THE POINT OF
BEGINNING, IN COOK COUNTY, ILLINOIS.
PIN: 11-19-500-002-0000
COMMONLY KNOWN AS: 600 Main Street, Evanston, Illinois.
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Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 24, 2017
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril
Mirintchev, Scott Gingold, Violetta Cullen
Members Absent:
Staff Present: Melissa Klotz, Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:00pm.
Approval of Minutes
The minutes from the January 10, 2017 Zoning Board of Appeals meeting were
motioned for approval by Ms. Cullen and seconded by Ms. Arevalo. The minutes were
approved 5-0 with two abstentions.
New Business
600 Main Street ZBA 16ZMJV-0114
Walter Clements, lessee, applies for a special use permit for a Micro-Distillery at 600
Main Street. 600 Main Street is located in the B2 Business District and the oDM
Dempster-Main Overlay District, where a special use permit is required for a Micro-
Distillery to operate (Zoning Code Section 6-9-3-3). The Zoning Board of Appeals
makes a recommendation to City Council, the determining body for this case.
Walter Clements, lessee, noted:
●The business is a craft winery at Main Street Metra Station.
●The space was previously occupied by Piccolo Theater.
●Wholesale and retail operations will be included. Wine will be kegged for
wholesale, and retail will include a tasting room and growler sales.
●Customers can create custom wine blends, and restaurants can create their own
house blend.
●There will be a light food menu, with a minimum of two hot foods.
●No black iron will be required (a convection oven will be used instead).
●Wholesale operations will be the first phase, including the addition of a new
overhead door. Then retail and hospitality will be the second phase.
●Wines will be procured from California, Oregon, Europe, and other wine regions
of the world.
●State licensing will allow repackaging of alcohol because it is manufactured. All
wine is filtered, which will change the characteristics of it, as will mixing.
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Page 2 of 4
Zoning Board of Appeals
Mr. Gingold requested a state opinion letter that shows licensing approval. Ms. Berns
requested that a state opinion letter and the state license be forwarded to staff.
● Filtering includes .45 micron membrane pads. Pads are later discarded in the
trash. There is no heating or cooling. Filtering is electric powered to pump wine
through, but that’s it. There will be no smell, exhaust, fumes, or noise.
● Climate controlled chillers will be used in storage.
● Wine will be pumped into kegs when completed.
Ms. McAuley noted that trains on both sides of building produce much more noise.
● A maximum of one delivery per day will occur, but likely much less frequently.
Deliveries will occur via box truck during non-peak traffic or pedestrian traffic
times.
● Liquor license allows hours of operation will be Sunday through Thursday, 10
a.m. to Midnight, and 10 a.m. to 1 a.m. on Friday and Saturday. Likely retail
hours will be 3 p.m. to 10 p.m. on weekdays, and 3 p.m. to 11 p.m. on weekends.
● Two employees will start. A maximum of 10 employees will be hired if successful.
● On-site parking includes six spaces. Lease currently allows business all parking
spaces in alley, but Union Pacific is currently reviewing lease.
● Each order will include 275 gallons of wine. Will aim to sell 15,000 gallons per
year to begin with.
Mr. Gingold noted that the micro-distillery zoning definition limits production to 35,000
gallons per year.
Ms. Dziekan asked about the lease length.
● The lease is 40 years long, but is currently under review.
● There may be a third phase that includes use of both floors of the building, and
adding an indoor atrium, which would require new special use approval to
expand the business.
Ms. Dziekan asked how this business model compares to Wine Goddess, and whether
it will impact Wine Goddess or other nearby businesses.
● There will likely be no negative impact. Currently there is a large gap in beer and
wine sales, which are underserved in Evanston. Certain high-end wines will not
be used at this business, which means this business should complement Wine
Goddess’s business.
● The type of wine used will be typical grocery store wine, such as that of Trader
Joe’s.
● The applicant has previous experience in software, and learned about this model
when in Europe. This location has been explored for this use for three years.
● Garbage will not include any spent grains. Wine sediment will be captured in
filtered pads and thrown in standard trash.
● Floor drains will be included in case of spills.
● Tasting room will feature much less than 100 seats, which is the maximum
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Page 3 of 4
Zoning Board of Appeals
capacity per city requirements.
● Building is 4600 total square feet, including both floors.
Ms. Berns stated that the current site plan is one floor, and asked about the size of the
tasting room.
● Tasting room will be approximately 600 square feet, which includes roughly 40
people, but that area will also hold barrels so seating for less than 40 is likely.
Vassy Heenahan, resident, asked whether the murals and mosaic on the alleyway will
be preserved or protected?
● The applicant wants those to remain. Will engage local artists to add more, and
wants alley space to be activated.
The ZBA entered deliberation:
● Ms. Dziekan stated this is a terrific business and perfect location, in the same
way that restaurants cluster near each other. This opens the possibility for
festivals in the area.
● Ms. Cullen questioned why and how the micro-distillery designation was made by
staff.
● Mr. Gingold said this is a great business and great location, but believes thi s
business does not fit the nature and character of a micro-distillery. Most
importantly, the definition states no sale of alcohol produced off-premises, and
this business model does. It is finished wine. This business is more like a bar.
Council should create a new zoning use category.
● Ms. McAuley said that products brought in are already alcoholic, but testimony
has stated it is being manufactured on-site to change the composition. It meets
the intent of the micro-distillery use category. There is no need for a different
category.
● Mr. Gingold respectfully disagrees with that opinion, and also requests more
developed plan with regard to the tasting room seating.
● Ms. Klotz stated that applicant applied for Determination of Use and submitted
documents describing use. The Zoning Administrator at that time determined the
micro-distillery use. The use category of a restaurant was considered (bars are
not permitted by zoning), but the Zoning Administrator at that time felt that the
use of barrels, manufacturing aspect, and change of the characteristic of wine
made the micro-distillery use more appropriate. Moreover, restaurant is a
permitted use in this zoning district, so the category of micro-distillery is a more
strict zoning designation.
● Ms. Cullen asked if the use category could be changed.
● Ms. Klotz stated that the process would have to be restarted in that case, and is
not sure that the current Zoning Administrator would find a more appropriate use
category.
● Mr. Mirintchev said this is a unique type of business, and shares similar concerns
to Mr. Gingold. However, practically speaking, there is no reason to reject this
proposal. The most important thing is the business and location.
● Ms. McCauley noted that the Zoning Administrator sometimes runs into unique
business models and has to determine the best category.
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Page 4 of 4
Zoning Board of Appeals
● Mr. Gingold said that Few Spirits was required to create a new category since
they did not fit an existing use.
● Ms. Berns asked about a scenario in which this business gets a Special Use
Permit approval but then goes out of business, and a new micro-distillery takes
over that Special Use Permit. Is that permissible at this property?
● Ms. Klotz clarified that a wine-mixing business exactly like this business model
could use the existing Special Use Permit if they entered within one year of the
previous business closing. A different type or more traditional type of micro-
distillery would have to go through a substitution of Special Use Permit. After one
year vacancy, any business wishing to operate a micro-distillery would have to
obtain a new Special Use Permit.
● Mr. Gingold believes that repackaging alcohol is something to be wary of. Other
repackaging businesses have been shut down by the state. Mr. Gingold is
concerned about the viability of the business.
● Ms. Berns stated this is a very difficult location for most any business, but perfect
for this business model.
The Standards were addressed:
1) Yes. Mr. Gingold disagreed, citing the zoning use category of micro-distillery is
incorrect.
2) Yes
3) Yes
4) Yes
5) Yes
6) Yes
7) Yes
8) Yes
9) Yes
Ms. McAuley moved to recommend approval with conditions, seconded by Ms. Cullen.
The ZBA voted to recommend approval, 6-1, with the following conditions:
1) Hours of operation of 10 a.m. to Midnight, Sunday through Thursday, and 10
a.m. to 1 a.m., Friday and Saturday.
2) Substantial compliance with documents and testimony on record.
Other Business
Ms. Klotz stated the February 7, 2017 ZBA hearing would be cancelled due to a lack of
items.
Discussion
There was no additional discussion.
The meeting adjourned at 8:15pm.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on January 24, 2017, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-1
Nay vote: should not be classified as a Micro-
Distillery
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 7-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 7-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 7-0
Case Number: 16ZMJV-0114
Address or
Location:
600 Main Street
Applicant: Walter Clements
Proposed
Special Use:
Micro-Distillery in the B2 Business District & oDM Dempster-Main
Overlay District.
393 of 476
P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 7-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 7-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 7-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 7-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 7-0
and, based upon these findings, and upon a vote
__6__ in favor & __1__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours of operation not to exceed 10am-midnight Sunday through Thursday,
and 10am – 1am Friday and Saturday.
2. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold _____ _X__
___X___ Violetta Cullen __X__ ____
___X___ Lisa Dziekan __X__ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
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For City Council meeting of January 23, 2017 Item P3
Ordinance 4-O-17 Application for a Special Use for a Type 2 Restaurant, Insomnia
Cookies, at 1725 Sherman Ave.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Mark Muenzer, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant,
Insomnia Cookies, at 1725 Sherman Ave.
Date: February 7, 2017
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4-O-17
granting special use approval for a Type 2 Restaurant, Insomnia Cookies, at 1725
Sherman Ave. in the D2 Downtown Retail Core and D3 Downtown Core Development
District. The Zoning Board recommends City Council should determine appropriate
hours of operation for the business.
Staff has subsequently received information about existing Type 2 Restaurants in the
area with later hours than recommended by DAPR (midnight closing Sunday-Thursday,
Friday-Saturday midnight storefront closing with deliveries until 1am) and recommends
allowing the 3am closing time proposed by the applicant based on the company’s
operations in a large number of other municipalities. Ordinance 4-O-17 has been
updated to reflect City Council’s Introduction vote with the 3am closing time.
The applicant has complied with all zoning requirements and meets all of the standards
for a special use for this district.
Livability Benefits
Economy & Jobs: Expand job opportunities
Climate & Energy: Reduce material waste
Summary
Insomnia Cookies proposes to operate a Type 2 restaurant that specializes in hot
cookies, ice cream, milk, and other dessert items. The restaurant proposes to operate
both the storefront and delivery orders until 3am daily. The applicant views late night
hours as a focal point of the business and notes all 107 Insomnia Cookies locations
throughout the country operate until at least 3am. Insomnia Cookies typically locates in
Memorandum
402 of 476
college/university communities, and currently operates four locations in Chicago with
the closest location in Rogers Park near Loyola University.
The DAPR Committee felt operation until 3am may not be appropriate for the Sherman
Ave. location and would be inconsistent with prior approvals in the area. Other Type 2
Restaurants on the same block include the following limitations:
Restaurant Location Approved Hours Year Approved
Blaze Pizza 1737 Sherman Ave. 6am - midnight 2014
Starbucks 1734 Sherman Ave. 5am – midnight 2013
Jimmy John’s 1729 Sherman Ave. 10:30am – 9pm* 2010
Forever Yogurt 1739 Sherman Ave. 10am-11pm/midn.* 2013
Taco Bell 1743 Sherman Ave. NA (7am-11pm/mid) Legal-nonconforming
Olive Mediterranean Grill 1726 Sherman Ave. NA (10:30am-9pm) Legal-nonconforming
* Hours not specified as a condition of special use approval, but noted in documents and testimony that
must be followed in substantial compliance (both instances are Substitutions of Special Use where
original ordinance was approved without hours condition).
Given the operational hours of similar uses on the block and in the greater downtown
area, DAPR felt the operation of Insomnia Cookies until 3am daily could set a
precedent. The applicant believes limiting hours to close earlier than 3am is detrimental
to the business and does not plan to operate if late night hours are limited as
recommended by DAPR. The Zoning Board of Appeals discussed a possibility that the
business could be allowed to operate until 3am with a review of the special use permit
after one year of operation, which would allow the special use permit to further limit the
hours if there have been demonstrated negative impacts. However, the applicant states
the requirement of a one-year review would prevent the business from pursuing the
location due to the potential risk of a future modification to hours of operation after a
significant initial investment and commitment to a long-term lease.
The Evanston location will not feature any seating, and anticipates half of the customer
base will be walk-ins who carry-out orders while the other half will utilize delivery.
Deliveries, which will primarily be conducted by bicycle in a 1 ½ mile radius from the
restaurant, will increase in late night hours to an anticipated 80-100 deliveries between
midnight and 3am. Personal employee vehicles will be used when bicycle delivery is
not optimal. Up to eight employees will work per shift, including 4-5 delivery drivers.
Security cameras are monitored from an off-site location to ensure safety during hours
of operation.
There is a bathroom off of a common hallway accessed from the rear of the restaurant.
Two parking spaces are available for employee parking in the Hilton Orrington Hotel
parking garage. The applicant intends to place a bicycle rack nearby for delivery bicycle
parking. No exterior modifications to the building are proposed other than signage. Staff
is not aware of objections to the use by adjacent property owners.
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Comprehensive Plan
The Evanston Comprehensive General Plan encourages the utilization of existing
commercial properties that encourage economic vitality. The Comprehensive Plan
specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
The proposed Type 2 Restaurant will utilize a vacant space and provide a specialized
late-night food option that is not currently available in Evanston.
Legislative History
January 23, 2017: The P&D Committee and City Council approved an Introduction vote
with an amendment to proposed Ordinance 4-O-17 with a 3am closing time, seven days
a week.
January 10, 2017: The ZBA unanimously recommended approval of the special use for
a Type 2 Restaurant, Insomnia Cookies, with the following conditions:
1. Appropriate hours of operation shall be determined by City Council.
2. Employees shall not park on the street.
3. Sustainability Plan must be followed.
2. Substantial compliance with the documents and testimony on record.
Attachments
Proposed Ordinance 4-O-17 (updated February 7, 2017)
January 10, 2017 ZBA Draft Meeting Minutes Excerpt
ZBA Findings
January 10, 2017 ZBA Packet –
http://www.cityofevanston.org/assets/zba-packet-20170110.pdf
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1/5/2017
2/6/2017
4-O-17
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant
Located at 1725 Sherman Avenue in the D2 Downtown Retail Core
Zoning District and the D3 Downtown Core Developmental District
(“Insomnia Cookies”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 10,
2017, pursuant to proper notice, to consider case no. 16ZMJV-0110, an application filed
by Michael Sannuti (the “Applicant”), construction manager of the property legally
described in Exhibit A, attached hereto and incorporated herein by reference, commonly
known as 1725 Sherman Avenue (the “Subject Property”) and located in the D2
Downtown Retail Core District and the D3 Downtown Core Developmental District, for a
Special Use Permit to establish, pursuant to Subsections 6-11-3-4 and 6-11-4-3 of the
Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant,
“Insomnia Cookies,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of January 23, 2017, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 16ZMJV-0110; and
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4-O-17
~2~
WHEREAS, at its meeting of January 23, 2017 and February 13, 2017,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 16ZMJV-
0110.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case,
including but not limited to: the Sustainability Practices for Type 2 Restaurants
submitted by the Applicant dated December 15, 2016.
B. Hours of Operation: The Applicant may operate the Type 2 Restaurant
authorized by this ordinance only between the hours of 6:00 a.m. and 3:00 a.m.
on any given day.
C. Employee Parking: Employees may not utilize on-street parking during the
hours of operation.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
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4-O-17
~3~
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Approved as to form:
_______________________________
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4-O-17
~4~
Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel
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4-O-17
~5~
EXHIBIT A
LEGAL DESCRIPTION
THE NORTH ½ OF LOT 7 AND ALL OF LOT 8 IN BLOCK 16 IN EVANSTON IN THE SOUTHEAST ¼ OF
THE NORTHWEST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 11-18-127-018-0000
COMMONLY KNOWN AS: 1725 Sherman Avenue, Evanston, Illinois.
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Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, January 10, 2017
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Myrna Arevalo, Mary McAuley, Kiril Mirintchev, Scott Gingold,
Violetta Cullen
Members Absent: Mary Beth Berns, Lisa Dzieken
Staff Present: Melissa Klotz, Scott Mangum
Presiding Member: Violetta Cullen
Declaration of Quorum
With a quorum present, Vice Chair Cullen called the meeting to order at 7:00pm.
Approval of Minutes
The minutes from the December 6, 2016 Zoning Board of Appeals meeting were
motioned for approval by Ms. McAuley and seconded by Ms. Arevalo. The minutes were
approved 4-0-1.
New Business
1725 Sherman Avenue ZBA 16ZMJV-0110
Michael Sannuti, construction manager, applies for a special use permit for a Type 2
Restaurant, Insomnia Cookies, at 1725 Sherman Avenue. 1725 Sherman Avenue is
located in the D2 Downtown Retail Core & D3 Downtown Core Development District.
Ms. Klotz read into the record.
David Lasus, Chief Operating Officer of Insomnia Cookies, stated:
The business is a late night sweet option.
There are currently four stores in Chicago.
Insomnia Cookies operates in college campus and urban areas.
The previous business at this address was an eye glass business.
Hours of operation will be 9am to 3am on Monday through Friday, 11am to 3am
on Saturday and Sunday.
Delivery will begin at 10am on Monday through Friday and noon on Saturday and
Sunday.
All locations of the business close at 3am, except for four locations that close
later.
Papa John’s closes at 2am or 3am, and Burger King is open 24 hours.
3am closing is the brand of the business, so Insomnia Cookies will not open the
location without 3am closing.
Mr. Gingold stated that the applicant chose a location where most restaurants close at
midnight. Ms. McAuley stated that Dan’s Cookies on Foster Avenue used to cater late
when they were open.
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Page 2 of 3
Zoning Board of Appeals
Insomnia Cookies has never closed a location.
The re-review of special use permit after one year is problematic because of
leasing issues and the build-out cost.
Video surveillance is provided that is monitored live, off-site, for safety.
The retail cutoff is 3am, with a 2:45 cutoff for delivery.
The location will feature no seating, no wireless Internet, and will not be a place
to hang out.
There is a shared restroom.
There will be two parking spaces for employees in the Orrington Hotel parking
garage.
Most employees take public transit.
Most deliveries will be by bike, even in winter.
Staff will not use street parking.
The business will recycle cardboard, and will not use Styrofoam or plastic.
The only major appliance is a convection oven to bake pre-prepared cookies
onsite. There is no hood.
Will pick up trash outside around store as required by the Sustainability Plan.
Milk and ice cream will be delivered to the store twice a week, with other
deliveries once a week at the most.
Deliveries will occur at Orrington Hotel loading dock or alley.
Ms. Cullen stated that Sherman Avenue has no parking after 2am. The representative
noted that most customers walk.
Mr. Mirintchev asked what the percentage of sales occur after midnight, and the
applicant responded 20 to 30 percent of sales occur after midnight. The applicant added
that they do not think sales will drop much when Northwestern students are gone
because of the hospital and other residents.
Ms. McAuley stated the proposed late night hours would not set a precedent because
the Zoning Board judges each special use applicant on its own merits and no two
businesses are the same. The hours proposed are specific to the business model. Ms.
McAuley would hate to turn away a viable business with a proven track record and
security record.
The applicant stated that the build out is $200,000, so they cannot risk the
special use permit being reevaluated after one year as suggested in the staff
memo.
Ms. McAuley said that there are other means of dealing with issues should they arise,
such as through the health department, police, or other relevant departments. For
example, The Keg operated inappropriately and therefore lost their liquor license and
closed.
Mr. Mirintchev asked about security incidents at other locations. The applicant said
there has only been one incident - a robbery occurred at a New York City location, so
the business instituted a third party security team and have not had an issue since.
The ZBA entered into deliberation:
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Page 3 of 3
Zoning Board of Appeals
Ms. Arevalo asked whether 24 hour operation at Burger King establishes a
precedent. Mr. Gingold said it would set a precedent on that block and in that
business district. Others will want those late night hours. It becomes a slippery
slope.
Mr. Gingold does not support a business that wants to be open past midnight on
Sherman Avenue. It does not fit that neighborhood.
Ms. McAuley said this is the purpose of a special use. There are other less
desirable businesses open this late. This is not a precedent. It’s a unique
business model that needs late hours for success. They have a proven track
record. Are there other restaurants elsewhere in the City open late?
Ms. Klotz noted that Sarpino’s and Papa Romeo’s are open late.
Mr. Gingold said that it is about this specific area. This business is not a good fit
for this street.
Ms. Cullen said that other businesses that are open late have made concessions
to gain later hours, such as security concessions or delivery only operation but
this business is not willing to make concessions.
Mr. Gingold stated that he supports the business, but cannot support it with 3am
hours.
Mr. Mirintchev said that this specific business at this location is okay for 3am
hours.
Ms. Arevalo said that she is okay with the business. Precedent is not an issue.
Every case has its own merits.
The standards were addressed:
1. Yes
2. Yes, depending on hours.
3. Yes, depending on hours. Past midnight Ms. Cullen and Mr. Gingold voted “no.”
4. Yes, depending on hours.
5. Yes
6. Yes
7. Not applicable
8. Not applicable
9. Yes, depending on hours.
Mr. Gingold moved to recommend approval with conditions, seconded by Ms. Arevalo.
The ZBA voted unanimously to recommend approval with the following conditions:
1. No employee parking on the street.
2. Appropriate closing hours to be determined by City Council.
3. Litter collection and garbage pickup plan required.
4. Substantial compliance with the documents and testimony on record.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on January 10, 2017, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
Cullen, Gingold – standard not met if
hours extend beyond midnight.
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 5-0
Cullen, Gingold – standard not met if
hours extend beyond midnight.
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-0
Cullen, Gingold – standard not met if
hours extend beyond midnight.
Case Number: 16ZMJV-0110
Address or
Location:
1725 Sherman Ave.
Applicant: Michael Sannuti
Proposed
Special Use:
Type 2 Restaurant, Insomnia Cookies, in the D2 Downtown Retail
Core & D3 Downtown Core Development District
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 5-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
(G) It preserves significant historical and
architectural resources; __NA__Met _____Not Met
(H) It preserves significant natural and
environmental features; and __NA___Met _____Not Met
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
Cullen, Gingold – standard not met if
hours extend beyond midnight.
and based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Appropriate closing hours shall be determined by City Council.
2. Employees shall not park on the street.
3. Sustainability plan must be followed.
4. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
______ Mary Beth Berns _____ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
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For City Council meeting of February 13, 2017 Item O1
Business of the City by Motion: Le Tour de Noir Funding
For Action
To: Madame Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager
Johanna Leonard, Economic Development Division Manager
Paulina Martínez, Economic Development Specialist
Subject: Le Tour de Noir Entreprise Evanston and Business Expo Request for
Funding
Date: January 20, 2017
Recommended Action:
Staff and the Economic Development Committee recommend approval of funding for
the Black Business Consortium of Evanston/Northshore (BBCENS) for an amount not to
exceed $2,100.95 for costs associated with the Le Tour de Noir Entreprise Evanston
and Black Business Expo. Any costs incurred prior to City Council approval will not be
reimbursed.
Funding Source:
Staff recommends utilizing the Economic Development Business Retention/Expansion
Fund (#225.15.5300.62662). The FY 2017 Adopted Budget for this account is $300,000.
To date, $0 has been spent from this account.
Livability Benefits:
Economy and Jobs: Retain and expand local businesses
Equity and Empowerment: Ensure equitable access to community assets, and provide
for meaningful community engagement
Education, Arts, and Community: Incorporate arts and cultural resources, and support
social and cultural diversity
Summary:
Since November 2016, staff has worked closely with the BBCENS group to coordinate
and support the 2017 Le Tour de Noir Entreprise Evanston and Business Expo. The
event for 2017 will take place on Saturday, February 25, 2017. The bus tour is
scheduled to last 3 (three) hours, starting at 1:00pm, and will be followed by a business
expo, starting at 3:00pm at the Levy Senior Center. The bus tour and business expo
are open to the public.
Memorandum
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City staff has provided the BBENS group the following technical assistance in support of
their group and the upcoming event:
• a website (www.CityofEvanston.org/LeTourdeNoir);
• a digital ticket platform;
• a business sign-up form; and
• graphic design services (two logos, poster, social media graphics, promotional
half-cards).
Additionally, staff will be present on the day of the event to document the event through
video and photography.
Staff and the Economic Development Committee recommend approval of funding for an
amount not to exceed $2,100.95 for:
TOUR Amount
Proposed
Source
Bus $ 650.00 City of Evanston
Narrator $ 100.00 City of Evanston
Tote bag $ 300.00 City of Evanston
Customized Note Pads $ 200.00 City of Evanston
Duplex card with map and listing $ 83.00 City of Evanston
Print Advertisement (Evanston
Roundtable) $ 347.00 City of Evanston
EXPO
Space rental, Levy Center $ -
Table dressings $ 250.95 City of Evanston
Name tags for businesses + lanyards $ 170.00 City of Evanston
Musical Entertainment/background $ -
Total Cost $ 2,100.95
The funding request from the BBCENS includes costs associated with live
entertainment, for which staff recommends that these are not funded from the Economic
Development Fund, but rather from donations from the participating businesses.
The events are free and open to the public; however, the BBCENS will ask for a
suggested donation of $20 per person and $15 for seniors and children for the bus tour
to cover the cost of a business directory, other expenses, and next year’s event.
Background:
The BBCENS is “a group of Evanston-based Black business owners who have agreed
to work together to share resources, network, discuss common concerns, and to
facilitate support among each other.” The BBCENS was created in January 2015 by
business owners Clarence & Wendy Weaver of C&W Market and Ice Cream Parlor
(1901 Church Street) and Larry & Jean Murphy of Yofresh Yogurt Café (635 Chicago
Avenue). In February 2016, the first tour took place and attracted 30 people, for which
the City of Evanston provided $1,117 in funding assistance. The Consortium now
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includes approximately 40 Black-owned businesses that are focused on the creation of
a directory of Black-owned businesses and the Le Tour de Noir Enterprise Evanston
and Black Business Expo.
On February 20, 2016, the BBCENS hosted a three-hour bus tour narrated by Rhonda
Craven, in celebration of African American History Month. Le Tour de Noir Enterprise
Evanston was designed to highlight, and encourage the public become visit Evanston
Black-owned businesses. The tour included stops at a number of the Black-owned
establishments in Evanston for an introduction to the business owner and an in depth
conversation about the individual business. WGN covered the tour and broadcasted the
story on February 20th and 21st.
Attachments:
- Letter from Black Business Consortium of Evanston/Northshore
- Proposed Budget from Black Business Consortium of Evanston/Northshore
- Article about Black Businesses
- Listing of Black Businesses in Evanston by Ward
- Quotes and Estimates for the Event
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Black Business Consortium Evanston/Northshore
P.O. Box 6532
Evanston, Illinois 60204B
Blackbusconsortiumevanston@gmail.com
January 3, 2017
City of Evanston
Economic Development Committee
2100 Ridge Ave.
Evanston, IL 60201
Dear Members of the Economic Development Committee,
The Black Business Consortium Evanston/Northshore (BBCEN) is excited to inform you that the 2017
Le Tour de Noir Entreprise Evanston is on! It is scheduled for Saturday, February 25, 2017. And, we
are excited to learn that the Economic Development Committee of COE is committed to providing a
variety of resource supports (e.g., personnel, technical, financial, media) for this year's event. We
appreciate the co-sponsorship of the Economic Development committee, and the work initiated thus
far by Ms. Paulina Martinez, Economic Development Specialist, has provided valuable insight and
support in the planning process.
The BBCEN is requesting financial support in the amount of $1, 965 from the COE's Economic
Development Committee to support the Le Tour de Noir Entreprise Evanston -2017”, a budget is
attached for your review and consideration. While we feel the requested amount is accurate, we ask
that a miscellaneous line item of $300 be considered for unanticipated cost.
Members of the Planning committee for the BBCEN have taken into consideration feedback and
suggestions provided by attendees at the 2016 event. Suggestions included the following: increasing
the cost of the event, fewer stops along the tour, and serving food items in one place. These
suggestions have been incorporated into a new and expanded design that includes a Business Expo as a
part of the Bus Tour. The attached budget reflects this change.
If additional information is needed, the planning committee would be more than happy to respond.
Thank you,
Jean C. Murphy, EdD
Coordinator of “Le Tour de Noir Entreprise Evanston”
Attachments
418 of 476
Le Tour de Noir Entreprise Evanston - 2017
BUS TOUR and BUSINESS EXPO
Preliminary Budget
Expenses
Tour
Bus $ 650.00
Narrator 100.00
Tote bag 300.00
Souvenirs
– Pens/magnets/calendars/note pads 175.00
Directory
Duplex card with map and listing 150.00
Expo
Space rental, Levy Center
Table dressings 35X $5.50 200.00
Signage per table 35 X 10 350.00
Name tags for businesses 40.00
Musical Entertainment/background 300.00
Photographer 200.00
Miscellaneous ( 300.00)
_______
Total cost $ 2,765.00
Income
Bus Tour Registrations $1,100.00
$20 x55 persons
City of Evanston $1,965.00
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Black Business Consortium of Evanston/NorthShore
Pricing
Vendor Quotes Description Quantity/Cost Cost
1. Office Depot
Post It Pads for totes
2. Genertation Copy
3. 4 All Promos
www.4allpromos.com
Lined with logo, 4x6
50 sheets per pad
Same as above
5x3 50 sheets per pad
160
100
minimum 500
$288.70
$388.00
$470.00
1. Office Depot
Handouts for Bus Tour
and Business
2. Generation Copy
3. Quartet Digital
printing
8 1/2 x 11
Double sided
Color
same as above
$1.08 per double sided
sheet
100
100
100
$83.00
$45.00
$108 + tax
1. GFS
Table Skirts
2. Party City
Table skirts
3. Factory Direct
Party
@www.factorydirectpa
rty.com
Table skirts for 8'tables
782060
Table skirts for 3 6'
round tables
2718500
Order week in advance
Fitted Table skirts
96 round
Green table skirts for 8'
tables
8 boxes at $29 each
+ 2 at $4.99 each
$2.99 x3
$9.99 each x 50
$3.99 each x3
$2.99
$232 +9.98=$241.98
$8.97
$500.00
$12.00
$149.50 + shipping +
tax
1. Custom Lanyard.net
Lanyards
or
Printed with BBCNE
name
100
$384.00 tax + shipping
included
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2. Office Depot
Badge Holders (clip
style)
3. Wholesale
Lanyards
Lanyards with clip
$9.99 for packet of 12 x
9 packets
$19.99 per packet of 50
x3
100
$90.00 + tax
$60 + tax
$198.00
1. Ideal Charter Bus
2. Luxury Motor
Coach
3. Infinity
Transportation
Tour bus $484 ($525-$41 in
discounts)
$1,056.10
$419.00
1. Specialty Premium
Group
2. Underground
Printing
3. Evanston
Imprintables
Tote bags $1.95/unit (100 min) +
45 set-up charge
$2.14/unit (150 min)
$2.26/unit (100 min) +
25 set-up charge
$245.00
$353.10
$251.00
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Product Name
Description
Material
CPN
Color
Size
Imprint Method
Imprint Color(s)
Imprint Size
Production Time
Price Includes
Recession Buster Die Cut Bag -
Screen Print
Bag new business with our Recession Buster bag! This
environmentally conscious bag is constructed out of 70 GSM non‐
woven polypropylene and contains 20% post‐industrial recycled
content. Features strong, machine‐made "Maxi‐Weld" seams that
create an affordable alternative to traditionally sewn seams while
maintaining durability. Measures 10" x 14" with die cut handles.
Customize with your company name and logo using our screen printing process! / Set‐up is
per color per design / Run charge is each per additional color per location (up to 4 spot
colors per side) / Call for Rush Service availability /
Non‐Woven Polypropylene
6163782
Yellow, Black, Tan, Orange, Royal Blue
10 " x 14 "
Screen Print set‐up charges $40.00
Black C, White C, Gray PMS 423C, Athletic Gold PMS 137C, Awareness
Pink PMS 211C, Fluorescent Pink PMS 806C, Light Orange PMS 165C, Scarlet PMS 186C,
Cardinal PMS 201C, Purple PMS 7672C, Reflex Blue C, Light Blue PMS 298C, Process Blue C,
Royal PMS 2945C, Light Navy PMS 2768C, Fluorescent Green PMS 802C, Dallas Green PMS
347C, Forest Green PMS 3425C, Chrome Green PMS 336C, Turquoise PMS 3155C, Team
Orange PMS 7580C
5" x 6"
5 business days
Quantity 100
Price 1.35
1 Color / 1 Side ‐ Screen Print
Sigrid Pilgrim
sigrid@specialtypremiumgroup.com
847 3286339
1/12/2017Economy non‐woven black tote427 of 476
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Quote Date:
Customer Account #:
PO Number:Order Date:Date Order Due:Delivery Method
7970
TERMS: Net 15
1/27/2017
Email: orders@evanstonimprintables.com
(847) 425-3990 / Fax: (847) 425-3991
Evanston, IL 60201
2118 Ashland Unit 2
Evanston Imprintables Inc.
City of Evanston Economic Development Di - Paulina Martínez
2100 Ridge,
Evanston, IL 60201
(847) 859-7833
Email: pmartinez@cityofevanston.org
Ship To
City of Evanston Economic Development Di - Paulina Martínez
2100 Ridge,
Evanston, IL 60201
(847) 859-7833
Email: pmartinez@cityofevanston.org
Bill To
Work Order A - Screen Printing - Noir Totes
ITEM DESCRIPTION COLOR 2-4 6-8 10-
12
14-
16
S M L XL 2XL 3XL Other QTY EACH TOTAL
FT003 LIBERTY
NON-WOVEN TOTE 2017 100100 $2.26 $226.00
100 100Total
Art Setup
Setup Fees:
$0.00
$25.00
Sub Total: $251.00
Account Aging
$0.00
$0.00
$0.00
$0.00
$0.00
0-30
31-60
61-90
Over 90
Total
$251.00
$0.00
$0.00
$251.00
$251.00
Sales Tax:
Shipping/Handling:
Amount Due:
Payments:
Balance Due:
Order Total:
$0.00
Payments
Date Method Amount
INVOICE NOTES
QUOTE FOR City of Evanston Economic Development Di, Totes
1/27/2017 11:06 AM Page 2
Thank you for your business.
1 of
429 of 476
QUOTE FOR City of Evanston Economic Development Di, Totes
PLEASE SIGN AND FAX/SCAN OR EMAIL YOUR ORDER
APPROVAL BEFORE 2PM.
STANDARD PRODUCTION IS 7 - 10 BUSINESS DAYS ONCE
WE RECEIVE YOUR APPROVED ORDER. YOUR ARTWORK
MUST BE SENT WITH YOUR APPROVAL IN ORDER TO
MAINTAIN PRODUCTION TIMELINE!
ART APPROVALS WILL BE SENT WITHIN 72 HOURS AND
MUST BE APPROVED WITHIN 1 BUSINESS DAY IN ORDER
TO ASSURE COMPLETION OF YOUR ORDER IN A TIMELY
MANNER.
RUSH SERVICE IS AVAILABLE FOR AN ADDITIONAL FEE (5
DAYS +20%, 3 DAYS +40%, 1-2 DAYS +50%).
I have reviewed the attached order and found it to be correct
and free from any errors. I have authority to purchase this
product as an individual or an agent for the company/school or
agency listed as customer. I confirm that the quantities, shirt
styles, and other information on this form are correct. I agree to
pay the amount listed as the Balance Due upon completion of
the order. LATE FEES WILL BE ASSESSED FOR EACH DAY
BEYOND THE PAYMENT TERMS. Acceptance of this order
and your verbal, written or email approval are a binding
contract. I agree to pay any and all fees incurred for failure to
pay this invoice according to the stated terms. Fees may
include, but are not limited to: monthly service charges, late
fees, collection costs, attorneys fees and filing charges.
IF YOU HAVE ANY QUESTIONS ABOUT YOUR INVOICE,
PLEASE CONTACT US AT EIRECEIVABLES@GMAIL.COM.
Thank you and we appreciate your business!
Signature:
Date:
1/27/2017 11:06 AM Page 2
Thank you for your business.
2 of
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2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Infinity Transportation Management LLC. [Ref# 47627]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=159d6f0568a48f01&siml=159d6f…1/6
Paulina Martinez <pmartinez@cityofevanston.org>
Fwd: Quote from Infinity Transportation Management LLC. [Ref# 47627]
1 message
blackbusconsortiumevanston <blackbusconsortiumevanston@gmail.com>Wed, Jan 25, 2017 at 12:43 PM
To: Paulina Martínez <pmartinez@cityofevanston.org>
Here's the second quote for Le Tour de Noir.
Jean
Sent from my TMobile 4G LTE Device
Original message
From: "Infinity Transportation Management LLC." <reservations@infinitytransportation.net>
Date: 1/25/17 12:36 PM (GMT06:00)
To: blackbusconsortiumevanston@gmail.com
Subject: Quote from Infinity Transportation Management LLC. [Ref# 47627]
PH 8472971110 FAX 8472971117 2400 E DEVON AVE SUITE 268 DES PLAINES IL. 60018
Quote:
47627
Dear Jean Murphy,
Thank you for considering Infinity Transportation Management LLC. for your transportation needs. We will be
happy to provide you with private, safe and reliable transportation. Below please find your price quote.
If you would like to finalize your reservation please print out , initial and sign all pages of this form and fax to
8472971117 or email to reservations@infinitytransportation.net. Your reservation is not confirmed until you
receive an email confirmation for your reservation. Contact our office to confirm receipt of contract. Should you
have any questions, please contact us at (866) 3125466 or 8472971110
Customer:
Card Holder Name :
Jean Murphy
_________________________________________________
Contact & Phone Number :
Secondary Contact &
Phone Number :
____________________________________________________________
____________________________________________________________
Trip Routing Information: Pickup Date: 02/25/2017
Pickup Time: 01:00 PM
Vehicle Type: COACH 52
Occasion: 431 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Infinity Transportation Management LLC. [Ref# 47627]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=159d6f0568a48f01&siml=159d6f…2/6
Trip Duration:
Routing Details: PU: , TBD Location, Evanston IL,
ST: , As directed for tour (5 or 6 stops), Evanston IL,
DO: , TBD Location, Evanston IL,
Notes/Comments: ***3hour charter, overtime hours begin at 4PM at a rate of
$75/hr*** ***NO LUGGAGE ROOM OR RESTROOM ON BOARD*** ***ONLY 51
PASSENGERS MAX FIT ON THIS BUS*** ***BUS MUST MAKE STOPS WE
CANNOT DRIVE AROUND WITHOUT ANY STOPS***
Card Holder
Initials________
Price based on itinerary provided at the time of obtaining quote with basic
information from the consumer and may be subject to change upon receipt of full
itinerary and route information. *Quote provided only valid for 14 days. Prices
are subject to change without notice. Please note that a vehicle is not
secured until a signed contract and deposit is submitted.*
***THERE IS NO GUARANTEE THAT OVERTIME HOURS WILL BE AVAILABLE.
PLEASE BE SURE THAT THE NUMBER OF HOURS BOOKED WILL BE
SUFFICIENT TIME FOR YOUR EVENT. ***
Charges & Fees Rate Description Amount
Flat Rate:$400.00
Credit Card Fee: (2.50%)$10.00
STC: (1 x 9.00)$9.00
Estimated Total (USD):$419.00*
There will be a $54 charge for all airport arrivals for buses and $9 charge for all pickup & drop off to city of
Chicago. Meet & greet service is available upon request for an additional fee, please call for a rate. Additional
fuel and/or travel time charges may apply for the following; total mileage exceeds 50 miles of total travel while in
service, pick up and/or drop off location are more than 40 miles away from Chicago. * Prices are subject to
change without notice *
Card Holder Initials_______
432 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Infinity Transportation Management LLC. [Ref# 47627]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=159d6f0568a48f01&siml=159d6f…3/6
2400 E. DEVON AVE. STE#268 DES PLAINES, IL 60018
PH 8472971110 FAX 8472971117 reservations@infinitytransportation.net www.infinitytransportation.net
CHARTER CONTRACT
ALL CHARGES WILL BE FINALIZED BY INFINITY TRANSPORTATION MANAGEMENT, LLC.
TERMS & CONDITIONS
Card Holder Initials________
· Infinity Transportation Management, LLC is not liable in the event of mechanical breakdown while
providing the services and will only be responsible for making up lost time at a mutually agreed date.
· The client assumes full financial liability, including consequential damages, for any damage to the
vehicle caused during the duration of the rental by them or any member of their party.
· For all bus and charter services we require a coordinator (as well as coordinator’s mobile phone number
where we can be in touch during the shuttle service) to be provided by the customer in the contract. The
coordinator or the customer will be the sole party responsible for coordinating with the drivers during the
duration of the service and directing passengers to the vehicle. Not having a coordinator may cause
passengers to not properly locate the vehicle and confusion between drivers and passengers. As such, neither
Infinity Transportation Management, LLC not its agents are responsible for failure of passengers to locate the
shuttle service. If the contact person cannot be reached at the time of service Infinity Transportation Service,
LLC will not be responsible for any damages. Scheduled stops, drop offs and/or turnaround times may be
longer than anticipated based on traffic/road conditions and such Infinity Transportation Management, LLC
shall not be liable for any delays.
· Smoking is not allowed in any of our vehicles. A fee of $250.00 for each carpet or seat burn will be
charged if damaged occurs by the charter group or anyone in the vehicle.
· Sanitation/Clean up fee of $250.00 will be charged if vomiting occurs or if vehicle is left dirty by any
member of the party in the vehicle. Glass bottles, glass cups or Styrofoam coolers are not allowed on our
vehicles. Beverages (Soft Drinks, alcohol…etc), and/or food is highly discouraged and may be subject to
additional fees if brought aboard.
· Infinity Transportation Management, LLC will not be responsible for delays or termination caused by act
of God, public enemies, authority of law, quarantine, perils of navigation, riots, strikes, the hazards or danger
incident to state of war, accidents, breakdowns, bad road conditions, snow storms and other conditions
beyond its control and does not guarantee to arrive at or depart from any point at a specific time. Infinity
Transportation Management, LLC will endeavor to maintain the schedule submitted to its agent or employee,
but same is not guaranteed. If any of the above conditions, or any other condition beyond its control, make it,
in the opinion of Infinity Transportation Management, LLC, inadvisable to operate vehicles, either from the
place of origin, or to any point en route, Infinity Transportation Management, LLC shall not be liable therefore
or be caused to be held for damages for any reason whatsoever. The Customer will be held responsible for
any and all damage incurred to the vehicle by the passengers for duration of the event.
Card Holder Initials________
· Itineraries must be in writing to our office at least 7 days prior to service date. Infinity Transportation
Management, LLC’s driver will be furnished with a copy of the entire agreed upon itinerary, and driver will be
specifically instructed to strictly follow it. If you make any changes in the agreed upon itinerary at the time of
service, Infinity Transportation Management, LLC will not be responsible of the damages or the delays
occurred due to the change of itinerary and may be subject to additional fees at the discretion of Infinity
Transportation Management, LLC.
· Extra charges will apply for any extra stops for point to point and airport drop offs and pickups.
Charges may vary from $5$150 for each stop. Additional charges may apply depending on distance, wait time
or other circumstances. To avoid any discrepancies in fees please contact our office with any additional
stops.
· Additional fee will apply to reservations between 11:00 PM4:00 AM.
. Customer is responsible for all parking fees during the duration of the trip.
. For overnight or out of state trips customer is responsible for drivers accommodations. Customer is responsible to
secure parking facility to accommodate size of vehicle and all parking and/or accrued expenses due to parking.
· Drivers follow all Federal DOT Regulations.
433 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Infinity Transportation Management LLC. [Ref# 47627]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=159d6f0568a48f01&siml=159d6f…4/6
. Infinity Transportation Management, LLC is not liable for the loss or damage of any items of personal property.
· All unpaid deposits and balances are authorized by Customer, with either verbal or signed acceptance of services.
· If enforcement of this agreement is referred to an attorney and/or collection agency, Customer agrees to pay all
attorney and/or collection fees.
· Infinity Transportation Management, LLC reserves the right to substitute one vehicle or more vehicles for a booked
vehicle providing the Customer the same or greater seating space in total.
· Any downsizing of previously reserved duration of service or vehicle size will not relieve Customer from the
responsibility of paying the full amount of the originally scheduled charter.
· Consumption of alcoholic beverages by passengers under 21 years of age is prohibited.
Card Holder Initials________
434 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Infinity Transportation Management LLC. [Ref# 47627]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=159d6f0568a48f01&siml=159d6f…5/6
2400 E. DEVON AVE. STE#268 DES PLAINES, IL 60018
PH 8472971110 FAX 8472971117 reservations@infinitytransportation.net www.infinitytransportation.net
Card Holder Initials________
· The Customer and all passengers in Customer's party are expected to conduct themselves in a manner not
injurious to themselves, to third parties, or to the hired vehicle. Customer agrees to indemnify Infinity Transportation
Management, LLC for any damages and attorney fees resulting from any thirdparty claims as a result of the acts or
omissions of Customer or the Customer’s party.
· Decision as to the unusual use or wear of the vehicle rests with Infinity Transportation Management, LLC
solely, and its experience as to the general use of hired vehicle. Customer is fully responsible for the repair and/or
replacement of any part of the vehicle harmed by any passenger.
· Emerging from the roof hatch while the vehicle is in operation is prohibited. If passengers are minors, the sun
roof will remain locked and closed, the dividers will remain locked and open, and a phone number of a parent of one
of the passengers must be given to the driver prior to the ride.
· If at any time the service is terminated due to unruly conduct, damages to the vehicle, or abuse of any kind that
Infinity Transportation Management, LLC deems valid, no refund of money will be made. Infinity Transportation
Management, LLC reserves the right to refuse service as it deems appropriate.
. Drivers follow all Federal Department of Transportation Regulations. Rate may be subject to change based on
itinerary provided. Itinerary must coincide with drivers hours allowed by DOT regulation or will be subject to refusal by
office of driver.
To avoid any issues while service is being provided please submit your itinerary in full at least 7 days prior to
reservation date.
. Reservation date(s) may not be rescheduled, effective dates shall be the dates on the contract unless written
consent has be given by Infinity Transportation Management, LLC.
. All deposits are non refundable and non transferable if cancellation is made. Cancellations made less than 7 days
prior to reservation date will be charged in full.
· Infinity Transportation Management, LLC is not responsible for: Loss or damage to luggage including
contents, Carryon items that may be damaged in transit, Cash, jewelry and computers, Items left in vehicles. In no
event shall Infinity Transportation Management, LLC or any of its affiliates, or any of their officers, directors,
employees, agents, representatives, information providers or licensors be liable for any direct, indirect, incidental,
special, consequential, punitive or other damages (regardless of the form of action) arising out of (i) use of the
service by any person, including but not limited to any damage caused by any reliance on, or any delays,
inaccuracies, errors or omissions in, any information and content accessed over the service, (ii) any use or inability
to use the service for whatever reason, including but not limited to communications failure or any other failure with
transmission or delivery of any information accessed through the service, or (iii) any goods or services
discussed, purchased or obtained, directly or indirectly, through the service, in each case even if advised of the
possibility of such damages.
· Customer agrees that any and all disputes and claims brought by Customer in relation in any way to this
Agreement (including the arbitration of any claim or dispute and the enforceability of this paragraph), shall be
submitted to and resolved by means of confidential arbitration conducted in the State of Illinois, Cook County. This
Agreement shall be governed by and construed in accordance with the laws of the State of Illinois, without giving
effect to any principles of conflicts of laws, and you hereby consent to the exclusive jurisdiction of the state and
federal courts sitting in Cook County, Illinois. The arbitration shall be conducted under the then prevailing
Commercial Arbitration Rules of the American Arbitration Association (AAA). Customer may litigate a claim subject
to this paragraph in court only to compel arbitration under this Agreement or to confirm, modify, vacate or enter
judgment on the award rendered by the arbitrators. The arbitrator's award shall be binding and may be entered as a
judgment in any court of competent jurisdiction. The arbitrators will have no authority to award punitive or other
damages not measured by Customer’s actual damages, except as may be required by statute. In no event shall an
award in an arbitration initiated under this clause exceed the total service fee paid by Customer. Any award in an
arbitration initiated under this clause shall be limited to monetary damages and shall include no injunction or
direction to any party other than the direction to pay a monetary amount. Except as may be required by law, neither
a party nor an arbitrator may disclose the existence, content, or results of any arbitration hereunder without the prior
written consent of both parties. To the fullest extent permitted by applicable law, no arbitration under this Agreement435 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Infinity Transportation Management LLC. [Ref# 47627]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=159d6f0568a48f01&siml=159d6f…6/6
shall be joined to an arbitration involving any other current or former user of the Service, whether through class
arbitration proceedings or otherwise.
· Should Infini
436 of 476
2/3/2017 CITY OF EVANSTON Mail Fwd: Quote 02/25 Chicago
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=luxury&qs=true&search=query&th=159d702c63f9871f&siml=159d702c63f9871f 1/2
Paulina Martinez <pmartinez@cityofevanston.org>
Fwd: Quote 02/25 Chicago
1 message
drjcmurphy@netscape.net <drjcmurphy@netscape.net>Wed, Jan 25, 2017 at 1:03 PM
To: pmartinez@cityofevanston.org
Paulina
Here's the 3rd Bus quote for Le Tour de Noir.
Jean
Sent from AOL Mobile Mail
Get the new AOL app: mail.mobile.aol.com
From: quote <quote@charterempire.com>
Date: Wednesday, January 25, 2017
Subject: Quote 02/25 Chicago
To: Drjcmurphy <Drjcmurphy@netscape.net>
Thank you for considering Charter Empire.
My name is Steven, I will be happy to provide you with private,
safe and reliable transportation. Below please find your price quote.
Should you have any questions, please contact us at (800) 2181681.
Luxury Motor Coach
http://www.bargainbusnews.com/blog/wp
content/uploads/2012/12/Prevost
2.jpg
http://fastdeerbus.com/wp
content/uploads/2013/06/buspics2018
1024x682.jpg
Rate Description Amount
Per Hour: (5 x 179.00)$895.00
Gratuity: (10.00%)$89.50
Fuel: (8.00%)$71.60
Estimated Total (USD):$1,056.10*
437 of 476
2/3/2017 CITY OF EVANSTON Mail Fwd: Quote 02/25 Chicago
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=luxury&qs=true&search=query&th=159d702c63f9871f&siml=159d702c63f9871f 2/2
To start your reservation, please click on link bellow.
Print, fill out and email or fax back completed form.
http://charterempire.com/ccauthoriztn2.pdf
Thank you.
Charter Empire
Email Logo
Steven Colby
(800) 2181681
Quote@charterempire.com
438 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Ideal Charter [Ref# 25121]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=158e49a11930b0d8&siml=158e4…1/5
Paulina Martinez <pmartinez@cityofevanston.org>
Fwd: Quote from Ideal Charter [Ref# 25121]
2 messages
Larry Murphy <yofreshevanston@gmail.com>Fri, Dec 9, 2016 at 11:20 AM
To: "Martinez, Paulina" <pmartinez@cityofevanston.org>
Hi Paulina,
Ideal Charter needs a deposit of $200 to reserve the bus. How shall we handle this expense?
Jean
Forwarded message
From: Ideal Charter <reservations@idealcharter.com>
Date: Thu, Dec 8, 2016 at 11:57 AM
Subject: Quote from Ideal Charter [Ref# 25121]
To: yofreshevanston@gmail.com
9982 Anderson Avenue Unit A
Chicago Ridge, IL 60415
Please click this link to view our Company Bio: /Uploads/6067/IdealCharterBio.pdf
Please click this link to view Images of our Vehicles: /Uploads/6067/IdealCharterFleet.pdf
Please click this link to view our DOT Safety Letter: /Uploads/6067/DOTSafetyLetter.pdf
Ideal Charter, LLC.. Quote:
Dear Jean Murphy,
Thank you for considering Ideal Charter for your transportation needs. We will be happy to provide you with private, safe and
reliable transportation.
Below please find your price quote. Should you have any questions, please contact us at (708) 5704019.
If you would like to finalize your reservation please print out , initial and sign this form and fax to 7088109800 or email to
reservations@idealcharter.com. Your reservation is not confirmed until you receive an email confirmation for your reservation.
Customer:
Jean Murphy
439 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Ideal Charter [Ref# 25121]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=158e49a11930b0d8&siml=158e4…2/5
Contact & Phone Number
Secondary Contact & Phone
Number :
____________________________________________________________
____________________________________________________________
Trip Routing Information: Pickup Date: 02/25/2017
Pickup Time: 09:00
Vehicle Type: COACH 52
Occasion:
Trip Duration:
Routing Details: PU: , TBD, Evanston IL,
ST: , TBD Business Tour Evanston/Skokie, ,
DO: , TBD, Evanston IL,
Notes/Comments: 5 Hour Charter.
Price based on itinerary provided at the time of obtaining quote with basic
information from the consumer and may be subject to change upon receipt of full itinerary
and route information. *Prices are subject to change without notice. Please note that
a vehicle is not secured until a signed contract and deposit is submitted.*
***THERE IS NO GUARANTEE THAT OVERTIME HOURS WILL BE
AVAILABLE. PLEASE BE SURE THAT THE NUMBER OF HOURS BOOKED
WILL BE SUFFICIENT TIME FOR YOUR EVENT. OVERTIME CHARGES WILL
APPLY AT A RATE OF $85 PER HOUR FOR ALL MINI BUS AND COACH BUS
RENTALS. OVERTIME CHARGES APPLY AT A RATE OF $115 PER HOUR FOR
ALL MOTOR COACH RENTALS ***
Cash or Check Price Rate Description Amount
Flat Rate:$525.00
STC:$9.00
Estimated Total (USD):$534.00*
Payment Terms: A deposit of 30% of the charter price or $200.00 (whichever the greater amount) is due to reserve the vehicle.
The price of your charter is quoted as a cash price. If paying by cash or check, a credit card will still be required on file. There
will be a 3% convenience fee on any other form of payment. Payment by check is due 14 days prior to the departure date.
THERE IS AN ADDITIONAL 3% PROCESSING FEE FOR ALL CREDIT CARD
TRANSACTIONS.
Price includes all fuel, fees as well as recommended driver gratuity. Addiᨁᤁonal gratuity
can be added or lowered based on the level of service provided. Addiᨁᤁonal fuel charges
may apply for all shu⑦les and iᨁᤁneraries that are not yet determined.
Extra Services We Offer:
WiFi $50.00 per bus per day
Stocked Cooler $30.00 ice water
Onsite Coordinator $60.00 Per Hour
Meet & Greet at airport $60.00 Per Hour
Professional Tour Guide we have access to English, Spanish, German, Italian guides plus
more... $300.00 (4 hour tour longer tours are available $75.00 each additional hour)
Department of Transportation allows your chauffeur 10 hours of drive time and a
total of 15 hours of on duty. Your chauffeur then requires 8 hours of off duty
time.Additional fuel charges may apply for all shuttles and itineraries that are not
yet determined.440 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Ideal Charter [Ref# 25121]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=158e49a11930b0d8&siml=158e4…3/5
yet determined.
9982 Anderson Avenue Unit A
Chicago Ridge, IL 60415
IDEAL CHARTER TERMS AND CONDITIONS
ALL CHARGES WILL BE FINALIZED BY IDEAL CHARTER, LLC.
Please complete, sign and initial all pages of this form and fax back to 7088109800
(Contact office to confirm receipt of contract)
The client assumes full financial liability, including consequential damages, for any damage to the vehicle caused during the duration of the rental by
them or any member of their party. Sanitation fee of $250.00 will be charged if vomiting occurs. If vehicle is left dirty by any member of the party in
the vehicle there will be additional clean up fees at a minimum of $80 Per Hour.
Itineraries must be in writing to our office at least 2 days prior to service date. Ideal Charter, LLC.’s driver will be furnished with a copy of the entire
agreed upon itinerary, and driver will be specifically instructed to strictly follow it. If you make any changes in the agreed upon itinerary at the time of
service, Ideal Charter, LLC. will not be responsible of the damages or the delays occurred due to the change of itinerary and may be subject to
additional fees at the discretion of Ideal Charter, LLC. The coordinator or the customer will be the sole party responsible for coordinating with the
drivers during the duration of the service and directing passengers to the vehicle. Not having a coordinator may cause passengers to not properly locate
the vehicle and confusion between drivers and passengers. As such, neither Ideal Charter, LLC. nor its agents are responsible for failure of passengers
to locate the shuttle service. If the contact person cannot be reached at the time of service Ideal Charter, LLC will not be responsible for any damages.
Scheduled stops, drop offs and/or turnaround times may be longer than anticipated based on traffic/road conditions and such Ideal Charter, LLC. Shall
not be liable for any delays.
Ideal Charter, LLC. will not be responsible for delays or termination caused by act of God, public enemies, authority of law, quarantine, perils of
navigation, riots, strikes, the hazards or danger incident to state of war, accidents, breakdowns, bad road conditions, snow storms and other conditions
beyond its control and does not guarantee to arrive at or depart from any point at a specific time. Ideal Charter, LLC. will endeavor to maintain the
schedule submitted to its agent or employee, but same is not guaranteed. If any of the above conditions, or any other condition beyond its control, make
it, in the opinion of Ideal Charter, LLC. inadvisable to operate vehicles, either from the place of origin, or to any point en route, Ideal Charter, LLC.
shall not be liable therefore or be caused to be held for damages for any reason whatsoever. The Customer will be held responsible for any and all
damage incurred to the vehicle by the passengers for duration of the event.
Ideal Charter, LLC. Reserves the right to substitute one vehicle or more vehicles for a booked vehicle providing the Customer the same or greater
seating space in total. Any downsizing of previously reserved duration of service or vehicle size will not relieve Customer from the responsibility of
paying the full amount of the originally scheduled charter.
The Customer and all passengers in Customer's party are expected to conduct themselves in a manner not injurious to themselves, to third parties, or to
the hired vehicle. Customer agrees to indemnify Ideal Charter, LLC. For any damages and attorney fees resulting from any thirdparty claims as a
result of the acts or omissions of Customer or the Customer’s party. If at any time the service is terminated due to unruly conduct, damages to the
vehicle, or abuse of any kind that Ideal Charter, LLC. Deems valid, no refund of money will be made. Ideal Charter, LLC. Reserves the right to refuse
service as it deems appropriate. Decision as to the unusual use or wear of the vehicle rests with Ideal Charter, LLC. Solely, and its experience as to the
general use of hired vehicle. Customer is fully responsible for the repair and/or replacement of any part of the vehicle harmed by any passenger.
Ideal Charter, LLC. Is not liable for the loss or damage of any items of personal property. Ideal Charter, LLC. Is not responsible for: Loss or damage
to luggage including contents, Carryon items that may be damaged in transit, Cash, jewelry and computers, Items left in vehicles. In no event shall
Ideal Charter, LLC. or any of its affiliates, or any of their officers, directors, employees, agents, representatives, information providers or licensors be
liable for any direct, indirect, incidental, special, consequential, punitive or other damages (regardless of the form of action) arising out of (i) use of the
service by any person, including but not limited to any damage caused by any reliance on, or any delays, inaccuracies, errors or omissions in, any
information and content accessed over the service, (ii) any use or inability to use the service for whatever reason, including but not limited to
communications failure or any other failure with transmission or delivery of any information accessed through the service, or (iii) any goods or services
discussed, purchased or obtained, directly or indirectly, through the service, in each case even if advised of the possibility of such damages.441 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Ideal Charter [Ref# 25121]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=158e49a11930b0d8&siml=158e4…4/5
Card Holder Signature : Date :
Cancellation Policy: Canceling prior to 7 days of the departure date, a penalty of 30% of the charter price or $200.00 (whichever the greater amount)
will be charged. Cancelling within 7 days of the departure date, 100% of the total charter price will be assessed to the chartering party.
Card Holder Initials: ________________
Guarantee/Payment Information: If paying by cash or check, a credit card will still be required on file.
Circle one:Amex Visa MasterCard Diners Security Code
Card Number: Expiration: _____/_____
Full Name on Card:
Billing Address:
City: State: Zip:
By signing this form you agree that you are the credit card holder and you are requesting the services listed
at the attached file and you are authorizing Ideal Charter, LLC.. to charge the credit card listed above for
the services.
(PLEASE MAKE A COPY OF BOTH SIDES OF YOUR CREDIT CARD AND FAX IT BACK)
Please note that this reservation CANNOT be considered FINAL or CONFIRMED until the deposit is charged or an email
confirmation is sent to the email address you provided.
Low Price Guarantee
Our commitment to our clients is to provide them with quality service at the most affordable prices. Ideal Charter is happy to offer a low price
guarantee wherein we will meet or beat our competitors pricing on the same charter, with the same type of vehicle in most cases.
* Based on availability
* Competitors vehicles must be equivalent to our selection by year, model and capacity
* Valid on new reservations only
* Must be able to provide the lowest quote in writing
* Other restrictions may apply.
Questions regarding our price matching and/or low price guarantee should be directed to our sales department by email or facsimile
at: reservations@idealcharter.com or by fax at 7088109800.
442 of 476
2/2/2017 CITY OF EVANSTON Mail Fwd: Quote from Ideal Charter [Ref# 25121]
https://mail.google.com/mail/u/1/?ui=2&ik=4c9a18cbc2&view=pt&q=label%3Atourdenoir%20bus&qs=true&search=query&th=158e49a11930b0d8&siml=158e4…5/5
Martinez, Paulina <pmartinez@cityofevanston.org>Fri, Dec 9, 2016 at 4:03 PM
To: Larry Murphy <yofreshevanston@gmail.com>
Mrs. Murphy,
Thank you for keeping me in the loop. This is something that we can definitely talk about in depth on Friday. However,
what are your expectation for the City of Evanston in term of covering your budget?
We haven’t determined our level of financial participation for 2017 and will need city council approval in advance.
Paulina Martínez | Economic Development Specialist | City of Evanston
2100 Ridge Ave. | Evanston, IL 60201 | 847.859.7833 (office) | pmartinez@cityofevanston.org
STAY CONNECTED: EvanstonEdge.com | CityofEvanston.org | VolunteerEvanston.org | Evanston 311
Please consider the environment before prin㔶㐱ng this e‐mail.
From: Larry Murphy [mailto:yofreshevanston@gmail.com]
Sent: Friday, December 09, 2016 11:21 AM
To: Martinez, Paulina
Subject: Fwd: Quote from Ideal Charter [Ref# 25121]
[Quoted text hidden]
443 of 476
Success Stories of 2016
The Fitness Matrix We R Beautiful YoFresh Yogurt Cafe
Small Business, Big Impact!
by
Jean C. Murphy, Black Business Consortium Evanston/Northshore
“Small business is BIG!” reports the U.S. Census Bureau's Statistics of U.S. Businesses (USCBS). The
small business sector is growing rapidly. While corporate America has been “downsizing”, the rate of
small business “start ups” has grown, and the rate for small business failures has declined. Black-
owned businesses located in Evanston and on the Northshore reflects this trend. As of 2015 there were
more than 40 + Black-owned businesses, many of which have been in business for 10 to 40 years:
Executive Studio, Hecky's, Kingston Grill, Jim Lee's All State Insurance, Generation Copy. This
longevity, according to the 2011 U.S. Census Bureau, is one sure measure of success as most small
businesses have a life of 5 years or less. Entrepreneurship is on the rise throughout Evanston's south
east, north, and west communities with new ones having started up over the last 12-36 months: Dental
Art Specialists, Uncle Randy's Jamaican American Cuisine, YoFresh Yogurt Cafe, C & W Market & Ice
Cream Parlor, to name a few*.
The USBS reports that there are 28 million small businesses in America accounting for 54% of all U.S.
Sales. Small businesses provide 55% of all jobs and 66% of all new jobs since the 1970s. These
numbers suggest that Black-owned businesses add both to the workforce and to the Evanston and U.S.
economy.
Jason Nazar, Co-Founder and CEO of Docstoc, writes about Small Businesses and entrepreneurship,
and bases his data on information from the U.S. Census Bureau, and data his firm collects from
documents & resources collected about small businesses. Nazar says that the SBA (Small Business
Association) defines a small business as an enterprise having fewer than 500 employees.
Data from Nazar, and the U.S. Census Bureau report that there are almost 28 million small businesses
in the US of which over 22 million are self-employed . They further report that over 50% of the
working population (120 million individuals) work in a small businesses. This means that the 40 +
Black-owned businesses in and around Evanston are contributing to both the U.S. And Evanston
economy, and workforce.
“Starting a business is a big achievement for many entrepreneurs”, says Andrew Beattie, a former
managing editor and longtime contributor to Investopedia (a source of financial content information on
the web), “but maintaining one is the larger challenge”! The three businesses featured in this article
have met and weathered some of the problems identified as (money management, diversifying client
base, fatigue, having too many overheads, staying current +) challenges to growth and sustainability.
• The Fitness Matrix founded in 2012 by Albert Ferguson is a fast growing business focused on
health and wellness. Located along the Main Street corridor, near the Evanston channel, it attracts
clients from throughout Evanston and the greater Northshore. Albert takes great satisfaction in having
helped many of his clients reach their fitness and ultimately their health goals. He remarks at how
satisfying and amazing it is to see the “transformation of self” as people meet these goals.
444 of 476
The Fitness Matrix has two locations with a third scheduled for opening in 2017. Each of the
three locations have a different focus; individual strengthening; group strengthening through
boxing and the martial arts; and the third location scheduled to open soon will focus on a
marriage between medicine and fitness.
Some of Albert's successes are due to the customer-centric philosophy evident in his approach
and policies with customers. He listens carefully and attentively as clients discuss their goals,
interests and needs, this he suggests creates a family-like atmosphere, a home away from
home. In addition, he has flexible payment options that foster his customer-center approach.
Many small businesses don't make it to the 5 year mark, but The Fitness Matrix has. Albert
attributes his longevity to several factors: 1) overtime aligning his business with the right
financial backers; 2) learning to think flexibly; and 3) continuous assessment to reflect shifting
customer needs. These are some of the factors that many small businesses fail to take into
consideration, and ultimately contribute to their early closing.
He is most proud that in addition to helping people meet their health goals, that he has provided
an arena for other professionals to use his facilities as a co-op, ultimately providing
opportunities for other professionals to get started as entrepreneurs as well.
The Fitness Matrix certainly fits within this story, Small business, big impact!
Contact information:
Related businesses: Fitness Avenue Hip Circle Studio
• We R Beautiful (WRB) is a mobile online store owned by proprietors Nikki and Anthony
Jones. WRB provides African-American themed products such as art, books, clothing to diverse
populations including Evanston/NorthShore and peoples around the world including Germany, France,
and England. It has been able to sustain itself over an 11 year period as it was originally founded in
2005 as a brick and mortar store located in the Dempster/Dodge plaza.
After several years at this location the Jones family decided to follow the latest marketing trends
toward on-line purchasing. This smart move has enabled WRB to thrive as a competitive 21st century
on-line business. This new smart approach enabled the Jones to overcome one of the pitfalls of many
small businesses – high cost of overhead such as rent, utilities and related expenses. Funds once
dedicated to overhead could now be redirected to increase State-of-the Art Technology. This single
factor alone enabled their business to become increasingly more, competitive, expand their customer
base to a world-wide market, and increased their viability to financial lenders.
Eleven years of business has taught Nikki and Anthony that there are peaks and valleys in
operating a business. They understand that it requires perseverance, 24-7 attention, and that you
must be willing to constantly assess the market, be open to change.
They are most proud that they have been able to raise a family of four boys and one daughter
while business owners, and that they have been able to hire one of their sons, trained in the field
of technology, to keep them current with the latest trends in business growth and development.
Small business, Big impact applies to WRB as they started in a small, single location and have
managed to spread their impact from Evanston throughout the world.
Contact info:
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Related online businesses: BrowBabyReads Paige and Paxton
• Turf Care, Inc.
Connie and George Lytle, owners of Turf Care, Inc. are proud of the many Evanston residents they
have employed over the 37 years that they have been in business. “Helping the community with jobs,
and job creation is our biggest accomplishment,” states Connie Lytle, President of Turf Care, Inc.
“We've done a lot of jobs with the City of Evanston (COE) , hiring many minorities to assist us in
fulfilling contract obligations. Over the years we've been awarded nice size contracts ...we used them to
help the community.”
• Since 1980 Turf Care, Inc. has beautified multiple communities through small and large
contracts throughout the cities of Evanston, Chicago, and Great Lake; this is another accomplishment
the Lytles are very proud of. Their landscaping skill and designs can be seen in parks throughout
Evanston (Dawes, Twigs, Chiaravelle), around public buildings such as the Evanston Public Library,
and the Davis Street Train Station. They have also installed newspaper racks, bicycle racks, and park
benches. Accomplished they are, and beautiful and trendy is the City of Evanston.
• Multimillion dollar and multi-year contracts with the City of Chicago have enabled them to
plant well over 4,000 trees throughout the City of Chicago, and decorate O'Hare Airport during at least
two Christmas seasons.
• Competing with other female-owned companies for contracts has been challenging. Name
recognition is critical to being considered when bidding on contracts suggests Lytle, tyring to let them
know who you are has been an ongoing challenge. Even after 37 years it's still a challenge trying to out
bid other females and minorities who are more well known and connected. Knocking down doors and
walls, the glass ceiling is still a challenge for Lytle, and Turf Care, Inc.
• We started off with an old truck and two lawn mowers. Five years later we were doing well oer
200 lawns. The city saw us as a purchasing agent, we were there at the right time. Initially, we
worked out of our home, but a business picked up we opened a separate office and hired people to help.
We taught ourselves a lot along the way, but we learned that you must be insured, bonded, and have a
knowledgeable accountant that you can trust are critical to any successful business.
• YoFresh Yogurt Cafe-Evanston (YoFresh) received it's license to operate in the city of
Evanston in May of 2014. Since this time, the southeast Evanston located cafe has become a go-to spot
for delicious frozen yogurt, soup, chili, sandwiches, quiche, hot dogs,coffee, PLUS!
Owners, Larry and Jean Murphy, believe that the PLUS is one of the key reasons for it's success.
Individuals come to read and relax by the fireplace in cozy recliner chairs. Families come in for desert,
food, games, birthdays, celebrations after a concert, etc. Friends come in for play dates, visiting
grandparents from around the world come to play with their grandchildren and have a good time. And,
Community groups (YWCA, Neighbors for Peace, Ministerial Alliance, Evanston Public Library Book
Review, Candidates running for office, etc.) come in to meet, talk, and plan. This is exactly what Larry
and Jean had in mind when they conceptualized the cafe, a place where people would come for coffee
and refreshment and stay.
YoFresh is still in its infancy with only 2 ½ years of operation; this is one sure measure of
success as it has kept its door open while a number of new businesses have closed their doors
only managing to operate less than six months to a year in Evanston's competitive business
market. Ongoing assessments of customer purchases, and seasonal purchases and demands
has enabled YoFresh to stay fresh and open. Popular products such as flavored popcorn,
pizza slices, and barbecue sandwiches have been added to the menu of options
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Like the Fitness Matrix and WRB YoFresh has expanded it's market by responding to current
trends such as marketing and selling online. Customers can now purchase on line and have their
frozen yogurt and/or light meals delivered without ever leaving their homes or offices. This
market expansion promises to significantly increase the customer base.
Creative thinking about the 1,200 square feet of space has enabled YoFresh to market through its
participation in the Evanston Chamber of Commerce. This past year YoFresh hosted a sit-down
luncheon for 25, and a Business After Hours event for 25. The fall season launched YoFresh as
a UPS Access point. New customers have discovered YoFresh as a place to drop off and pick up
packages, but also a wonderful place to purchase yogurt and other food offerings.
More than anything, Larry and Jean love the diverse community of people that flow through the
cafe. Families of every type and constellation. People from all over the world flow through the
doors of YoFresh: South Africa, Germany, Indiana, California, England, Jamaica, Japan. It is a
pleasure to meet and talk with them.
Contact information:
Related businesses: C & W Market
These three small successful businesses are just a few of the Black-owned businesses located in
Evanston and along the Northshore. Their successes are based on their own the application of a variety
of sound and creative business strategies. The Black Business Consortium hopes that you will continue
to support them and the 35 + other businesses located in and throughout the Northshore. For further
information see *Le Tour de Noir Entreprise Evanston=www.zeemaps.com/group=1813789.
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For City Council meeting of February 13, 2017 Item O2
Business of the City by Motion: Evanston Explorers Request for Funding
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager
Johanna Leonard, Economic Development Division Manager
Cindy Plante, Economic Development Specialist
Subject: Evanston Explorers Request for Funding
Date: February 10, 2017
Recommended Action:
Staff and the Economic Development Committee recommend approval of funding for
the Evanston Explorers business group for an amount not to exceed $1,120.00 to cover
the marketing costs associated with the Evanston Explorers kickoff event and the
group’s first year of website and mobile app services.
Funding Source:
Staff recommends utilizing the Economic Development Business Retention/Expansion
Fund (Account 100.15.5300.62662). The FY 2017 Adopted Budget for this account is
$250,000. To date, $0 has been spent from this account, leaving $250,000 available for
expenditure.
Livability:
Economy & Jobs: Retain and expand local businesses
Background:
In response to the rise of e-commerce and the challenges it presents for brick and
mortar retail, economic development staff began investigating alternative users for
street-level commercial spaces in order to complement Evanston’s growing restaurant
scene and continue to drive foot traffic to business districts. “Activity-based” businesses
were identified as a target sector for expansion and recruitment. Examples include
indoor recreation and indoor play spaces, maker spaces, cooking schools, and art
studios offering classes and space to the public.
Several initial focus group meetings were held with the owners of Little Beans Café,
Goldfish Swim School, Gather, Kit Gymnastics, and Lil’ Kickers Soccer to investigate
opportunities for collaborative events and marketing for this group of experience-
oriented businesses that focus on activities, classes, and parties for children and
families. Little Beans, Goldfish, and Lil’ Kickers offered the example of “League of
Memorandum
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Littles,” a collaborative marketing program for children’s activity businesses in the City
of Chicago, where they have additional locations. Participating businesses cosponsor a
few annual events and offer a rotating selection of deals and coupons to customers who
sign up for the group’s email list. The Evanston businesses expressed an interest in
replicating this model with an Evanston focus and adding in opportunities for the
Evanston Public Library and Department of Parks, Recreation, and Community Services
to also be involved and promote their offerings and events.
The Evanston Explorers group launched a website and developed plans to offer similar
deals and events in Evanston, beginning with a kickoff party and progressive playdate
the weekend of February 10-12. The kickoff party will be held at Fleetwood-Jourdain
Community Center from 4:30-6:30pm on Friday the 10 and will feature a bounce house
and various children’s activities sponsored by participating businesses as well as food
samples from family-friendly Evanston restaurants. On Saturday and Sunday, attendees
are invited to participate in the “progressive playdate,” which offers a schedule of free
activities and classes hosted at participating organizations and businesses. The goal of
the event is to introduce Evanston families to these area businesses and City
departments and also build engagement with the email list, Facebook group, and mobile
app.
Summary:
The costs for the kickoff event marketing and first year of web services for the Evanston
Explorers group are summarized as follows:
Reusable Shopping Bags for kickoff event $ 807.50
Passport/schedule postcards for progressive playdate $ 125.00
Facebook ads/post boosts for kickoff & playdate $ 20.00
Website domain & hosting $ 50.00
Evanston explorers mobile app $ 698.00
Total $ 1,117.90
Attachments:
Budget & Marketing Plan
Kickoff Event Flyer
Progressive Playdate Schedule
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Grand Total Cost
$1,650.50
Quantity N/A Cost
250 807.50$
500 125.00$
Total Cost
$932.50
Quantity Run Dates Cost
$20/mo. $ 20.00
Total Cost
$20.00
Quantity Run Dates Cost
50.00$
648.00$
Total Cost
$698.00
Quantity Run Dates
n/a
n/a
n/a
N/A - Post Boosts, etc.
Social Media/Newsletters
Project Date Type
Evanston Explorers App
Facebook Ads
Advertisement Placement
Friday facebook live
announcement about kickoff
event & progressive playdate on
Friday afternoon
Web
Project Date Item Advertisement Placement
Domain & Web hosting for
evanston explorers site
Evanston Edge FB/twitter
posts about kickoff, progressive
playdate, website launch, etc.
Project Date Publication Ad Size
half sheet, double sided
Strikingly.com
e-newsletters
city e-news
evanston edge
EPL / PRCS
Bizness apps (app store/ google
Evanston Explorers Kickoff & Progressive Playdate
Description: Evanston Explorers is a coalition of businesses offering classes, parties, and activities for children from toddlers to twelve.
Economic Development is working with the group to hold a progressive playdate & kickoff event the weekend of February 10-12, 2017.
Printed Materials
Project Date Type Dimensions
Online AdsOnline Ads
reusable shopping bags
passport/schedule postcards
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COE Instagram Posts n/a
bounce house setup, food, etc.
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SAVE THE DATE!
Friday, February 10 | 4:30-6:30pm
Fleetwood-Jourdain Community Center | 1655 Foster St.
EVANSTON EXPLORERS KICK OFF PARTY!
Enjoy an early evening of fun with some of Evanston’s favorite kid-focused
organizations. Activities include a bounce house, face painting, make-and-take
crafts, obstacle courses, story time, indoor snowball fight & more.
Delicious snacks provided by some of Evanston’s family-friendly restaurants.
Event is free and open to Evanston kids ages 0 to 12 years.
Learn more and RSVP at facebook.com/evanstonexplorers
KIT
GYMNASTICS452 of 476
PROGRESSIVEPLAYDATE
Saturday + Sunday
10:00-12:00 - Lil' Kickers @ The Quad Indoor Sports
12:00-2:00 -
2:00 -4:00 - Preschool Dance Party @ Evanston Public
Library
4:30-6:30 - Family Swim @ Goldfish Swim School
February 11-12, 2017
Schedule:
Saturday
Sunday
10:00-12:00 - Kit Gymnastics Into Class @ Little Beans
12:00-2:00 - Free Open Play @ Little Beans
2:00 -4:00 - Free Open Play @ Gather - OR-
- Roller Skating @ Fleetwood-Jourdain
4:30-6:30 - Family Swim @ Goldfish Swim School453 of 476
1
For City Council meeting of February 13, 2017 Item O3
Business of the City by Motion: Great Merchant Grant Program Updates
For Action
To: Chair and Members of Economic Development Committee
From: Martin Lyons, Assistant City Manager/CFO
Johanna Leonard, Economic Development Division Manager
Paul Zalmezak, Senior Economic Development Coordinator
Subject: Great Merchant Grant Program Update
Date: January 17, 2017
Recommended Action:
The Economic Development Committee and staff recommend approval of proposed
revisions to the Evanston Great Merchant Grant program.
Funding Source:
Staff recommends utilizing the Economic Development Fund’s Business District
Improvement Fund (Account: 225.21.5300.65522).
Livability Benefit:
Economy and Jobs: Retain and expand local businesses
Equity and Empowerment: Provide for meaningful community engagement, Support
quality human service programs
Summary:
At the November 16, 2016 and January 25, 2017 Economic Development Committee
meetings, staff outlined a number of proposed changes to the Evanston Great Merchant
Grant program under consideration. Attached is a draft of the proposed updated
program.
These changes address a number of inefficiencies in the program that have emerged as
more merchant districts have participated and have identified new and creative uses for
funding. The proposed changes are designed to decrease the administrative work
required of the merchants, reduce costs through bulk purchasing, and to improve the
appearance of business districts through improved planning and allocation of
standardized streetscape furnishings.
Memorandum
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Updates to the plan include:
1. Expand program to include Evanston-based “Business Affinity Groups” such
as Le Tour de Noir Enterprise Evanston and Evanston Explorers who would be
eligible for an annual matching grant of up to $2,500 (50/50 share of a total
project cost of $5,000) for events designed to retain business in Evanston and
attract new customers.
2. Business District Planning in partnership with merchant groups, Public Works
Agency and Community Development Department to inventory existing and
identify location for future streetscape elements. The plan would provide a
framework eliminates the “randomness” of existing requests.
3. Create a “menu” of standard streetscape elements (e.g. benches, cans, bike
racks) eligible under the program.
4. Expand program to include general maintenance/appearance services such
as window washing, power sidewalk washing, seasonal plantings, and
landscape/planter maintenance.
5. Expand program to include a technical assistance component to improve
storefront business competitiveness, selected by merchant groups based on
demand including, for example, window display design, merchandising, social
media, search engine optimization, competitive strategies for bricks and mortar
businesses, etc.
6. Centralizing bidding/quotes process conducted by staff will reduce
inefficiencies and eliminate a key “snag” in the system that often leads to
merchant group ill will for a program that is really intended to be a positive
experience. The current program requires each merchant group to each obtain
three quotes for each aspect of their grant request. For example, a merchant
interested in banners, print directory, and a bench is required to obtain a total of
nine quotes (i.e. three for each service). Each of the eight merchant groups are
required to do this. The result is a lot of paperwork and repetitiveness,
considering merchants often seek bids from the same vendors, unknowingly.
These inefficiencies can be reduced by shifting this task to City staff. Staff would
work to obtain three quotes and ultimately may be able to reduce costs through
bulk discounts by ordering on behalf of eight merchant groups.
7. Total annual cost of the program is proposed not to exceed $140,000:
• $80,000 for Merchant Groups
• $10,000 for up to four affinity groups (max $2,500 each)
• $50,000 for technical assistance consulting services
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Legislative History:
The Economic Development Committee voted unanimously (10-0) to recommend
approval of the changes at its meeting on January 25, 2017.
Attachments:
Draft Great Merchant Grants Program Update
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Great Merchants Grant 1 City of Evanston
Economic Development Fund:
Evanston Great Merchants
Grant Update
Application Instructions & Guidelines
January 2017
City Manager’s Office
Economic Development Division
2100 Ridge Avenue, Evanston, Illinois 60201
847.448.8132
cplante@cityofevanston.org
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Great Merchants Grant 2 City of Evanston
Application Overview & Purpose
Evanston’s Great Merchants Grant program exists to support the unique nature of our
economy characterized by numerous neighborhood serving transit oriented business
districts thriving with independent retailers and service providers. Evanston’s Great
Merchant program provides financial assistance to Evanston’s business districts
through, merchants associations and business affinity groups not served by Special
Service Areas.
The program is designed to support and retain businesses by enhancing the
appearance of business districts and to create a sense of place through business
district experiences. Beginning February 2017, and every February thereafter, the City
of Evanston Economic Development will accept applications from eligible merchant
groups and business affinity groups for review by the Economic Development
Committee and for review by the Economic Development Committee and the City
Council. Funding will focus on three key activities:
1. Enhancement of Physical Environment. Projects include activities that help
improve the pedestrian environment to make the area feel safe and attractive to
shoppers and residents. Activities include: 1) district maintenance such as
cleaning services, plantings and; 2) infrastructure such as sidewalk replacement
and repair, installation of street furniture, and other physical improvements that
demonstrate business district investment.
2. Neighborhood Promotion. Projects in this core area must work to foster a
business district identity/brand, support advertising/marketing opportunities,
generate positive media coverage, and develop collateral materials.
3. Technical Assistance. An annual allocation of up to $50,000 will be committed to
technical assistance advisory services to help merchants compete in an
increasingly difficult business environment. Technical assistance topics could
include market studies, accounting, merchandising support, storefront window
displays, website search engine optimization, social media, strategies to compete
with online sales, and/or adapting to experience based retail. The topics would
be determined in partnership with the merchants and services provided by
consultants/experts hired by city staff.
City staff will negotiate and procure products and services on behalf of the merchant
groups strictly following the City’s purchasing guidelines including seeking at least three
estimates, at least one quote from an Evanston-based business, and awarding to the
lowest responsive bidder.
Eligible Applicants
1. Merchant Groups
Merchant Groups representing a defined geographic area primarily composed of
businesses with associated Federal Tax Identification Numbers (FEIN #). Eligible
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Great Merchants Grant 3 City of Evanston
business merchant groups will be able to request up to $10,000 in financial
assistance in a fiscal year.
Business districts not represented by Special Service Area (SSA) currently
recognized by the City of Evanston are:
Noyes
Foster
Hill Arts
Central Evanston Business Association (CEBA)
Central Street
West End
West Village
Howard Street Business Association
2. Business Affinity Groups
By definition, an “affinity group” is a group of people linked by a common interest
or purpose. Business affinity groups in Evanston do not represent a business
district. “Le Tour de Noir Enterprise Evanston” is an example of an Evanston
Business Affinity Group. Eligible business affinity groups will be able to request
up to $2,500 in financial assistance in a fiscal year.
Project Eligibility Criteria for Merchant Groups
Merchant groups can allocate up to $10,000 of the merchant grant by selecting from the
following list of infrastructure, maintenance services, and/or marketing services. City
staff will procure the product or service through City of Evanston purchasing guidelines.
Streetscape furniture will meet city standards to allow for efficient maintenance,
installation, and repair.
Business District Maintenance and Infrastructure Menu
Planter
Bench
Garbage Can
Bike Rack
Planter
Planter Landscape Maintenance
Sidewalk Replacement
Banners
Holiday Decorating (lights, street light mounted wreaths, etc.)
Marketing / Promotions Menu
Brochures / Maps
District Event Posters
50/50 advertisement purchases
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Great Merchants Grant 4 City of Evanston
General Maintenance Menu
Sidewalk Power Washing
Snow Removal
Seasonal Plantings
Landscape/Planter Maintenance (i.e. watering, fertilizing, etc.)
Project Eligibility Criteria for Business Affinity Groups
Evanston-based Business Affinity Groups are eligible for a grant of up to $2,500 on a
50/50 match basis (total project cost of $5,000 or more) for marketing and events.
Examples of events include tours, networking events, pop up retail, business plan
competitions, etc.
The affinity group must be Evanston-based and have business development, retention,
and expansion as its core mission.
Grant Administration
All grant applications must be completed and submitted online at
cityofevanston.wufoo.com/forms/2016-evanston-great-merchants-grant-application.
Each merchant group must have a “Point of Contact”. This Point of Contact must
remain the point of contact for all activities associated with the administration of the
grant. Economic Development staff will administer procurement of goods and services.
The grant administration process is summarized as follows:
1. Merchant groups complete the Great Merchant Grant Application online by
selecting the goods/services from the Business District Maintenance and
Infrastructure, Marketing/Promotion, and/or General Maintenance menus. The
total cost for menu item selections shall not exceed $10,000. Staff will attempt to
estimate the cost of the goods and services in advance. Business Affinity
Groups complete the Business Affinity Group section of the application.
2. Upon receipt of applications from all participating merchant groups and business
affinity groups, staff will seek bids following City of Evanston purchasing
guidelines.
3. Staff will notify merchant groups when bidding is complete to verify requests are
within the $10,000 grant maximum.
4. Staff will submit the completed Great Merchant Grant Program applications and
bids to the Economic Development Committee and City Council for approval.
Merchant groups and business affinity groups are expected to attend Economic
Development Committee and City Council meetings.
Timeline:
Applications accepted January 1st – January 31st
Staff requests bids February 1st-Feburary 28th
Economic Development Committee fourth Wednesday of March
First City Council meeting in April (2nd Monday)
Goods and services ordered upon City Council approval
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Great Merchants Grant 5 City of Evanston
Sample Merchant Group Application Menu
Merchant Group:
Point of Contact:
Contact Phone:
Contact Email:
Business District Maintenance and Infrastructure Menu
Item/Service Estimated Cost
Planter $
Bench $
Garbage Can $
Bike Rack $
Planter $
Planter Landscape Maintenance $
Sidewalk Replacement $
Banners $
Holiday Decorating (lights, street
light mounted wreaths, etc.)
$
Subtotal $
Marketing / Promotions Menu
Item/Service Estimated Cost
Brochures / Maps $
District Event Posters $
50/50 advertisement purchases $
Subtotal $
General Maintenance Menu
Item/Service Estimated Cost
Sidewalk Power Washing $
Snow Removal $
Seasonal Plantings $
Landscape/Planter Maintenance (i.e.
watering, fertilizing, etc.)
$
Subtotal $
Grand Total $
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Great Merchants Grant 6 City of Evanston
Sample Business Affinity Group Application Menu
Business Affinity
Group:
Point of Contact:
Contact Phone:
Contact Email:
Affinity Group Menu
Item/Service Estimated Cost
Tour $
Networking Event $
Business Plan Competition $
Total $
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Great Merchants Grant 7 City of Evanston
Sample Technical Assistance Topics Menu
The City of Evanston will seek bids from qualified experts to deliver technical assistance
programming to Evanston-based merchants. The program is designed to assist
Evanston-based bricks and mortar business owners and managers to operate their
business with the latest knowledge to remain competitive in an increasingly competitive
environment. Please select from the following list of topics or suggest topics for
consideration:
Window Displays
Merchandising
SEO/Web/Social Media/Yelp
Competitive Strategies
__________
__________
__________
Suggestions:
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For City Council Meeting of February 13, 2017 Item O4
Resolution 17-R-17, Lease Negotiations with Tenant for 633 Howard
For Action
To: Honorable Mayor and Members of City Council
From: Martin Lyons, CFO/Assistant City Manager
Johanna Leonard, Economic Development Division Manager
Cindy Plante, Economic Development Specialist
Subject: Resolution 17-R-17, Authorizing the City Manager to Negotiate an
Agreement with Sweet Vendome, Inc. to Lease City-Owned Property at
633 Howard Street
Date: February 10, 2017
Recommended Action:
Staff and Economic Development Committee recommend that City Council adopt
Resolution 17-R-17, authorizing the City Manager to negotiate an agreement with
Sweet Vendome, Inc. to lease City-owned property at 633 Howard Street. Staff will
conduct further due diligence and real estate lease negotiations with the potential
restaurant tenant to be located at 633 Howard Street.
Funding Source:
Not applicable.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses, Expand job opportunities.
Summary:
Pascal Berthoumieux, owner of Patisserie Coralie, Bistro Bordeaux, and Creperie St.
Germain in Downtown Evanston has submitted the attached letter of intent and proposal
to open a second location of Patisserie Coralie at 633 Howard Street with an expanded
production kitchen that could serve a wholesale market in addition to both café
locations. Kitchen equipment would be relocated from the current location to Howard
Street.
Prior to moving forward with further discussions regarding lease terms and conditions,
staff seeks authorization to conduct further due diligence on this prospective tenant and
business. Staff would return to a future Economic Development Committee meeting to
request approval to move forward with a lease for this space.
Memorandum
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Background:
In March 2016, staff released a solicitation offering two City-owned properties located at
633 Howard Street and 727-729 Howard Street. The solicitation sought proposals for
new users for both spaces that would bring vitality, energy, and new businesses to
Howard Street and bring daytime traffic to the area. The solicitation indicated limited
ability by the City to participate in providing financial assistance for these projects.
At that time, the only submission indicating an interest in the 633 Howard space was
from neighboring restaurant, Good to Go Jamaican Café, whose owners wanted to
purchase the building rather than rent the space.
The property has had multiple inquiries from various parties seeking to locate on
Howard Street. Recent prospective tenants have included two coffee concepts, a
bakery, and a kombucha manufacturer and café. Ultimately these groups were not
prepared to lease the space for their proposed uses due to the fact that it is significantly
more space than they were prepared to program, utilize, and build-out. The proposed
use contemplated by Mr. Berthoumieux is a dual use that will occupy the entire
building’s footprint and accomplish the City goals of creating a day-time destination food
use.
Attachments:
-Resolution 17-R-17
-633 Howard Street proposal from Patisserie Coralie
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2/7/2017
17-R-17
A RESOLUTION
Authorizing the City Manager to Negotiate an Agreement with
Sweet Vendome, Inc. to Lease City-Owned Property at 633
Howard Street
WHEREAS, the City of Evanston owns a commercial property
located at 633 Howard Street that is commonly referred to as the Evanston
Police Department Outpost (the “Subject Property”); and
WHEREAS, the Subject Property is improved with a one-story
2,649 square foot building, with a total property size of 3,206 square feet; and
WHEREAS, the Evanston Police Department does not utilize the
Subject Property any longer and the City has identified a potential partner to
redevelop the Property into a commercial use, Sweet Vendome, Inc., an Illinois
corporation d/b/a “Patisserie Coralie”; and
WHEREAS, Patisserie Coralie seeks to redevelop the Subject
Property into a café and food production facility; and
WHEREAS, the Parties propose to commence negotiations for a
long term lease agreement of the Subject Property and seek approval to proceed
with said negotiations; and
WHEREAS, the City Council has determined that the best interests of
the City of Evanston would be served by executing a memorandum of
understanding with the prospective tenant for the Subject Property and affirming its
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17-R-17
~ 2 ~
support for the project. Any undertaking to execute a definitive agreement between
the parties is subject to further City Council review and approval at a later date,
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Council hereby agrees to formally move
forward with efforts and activities to negotiate a lease agreement with Sweet
Vendome, Inc. d/b/a “Patisserie Coralie” at the Subject Property.
SECTION 2: The City Manager and his designees are hereby
authorized and directed to negotiate a lease agreement for review and approval
by the City Council at a later date, and in a form acceptable to the Corporation
Counsel.
SECTION 3: That this Resolution 17-R-17 shall be in full force and
effect from and after its passage and approval in the manner provided by law.
______________________________
Elizabeth B. Tisdahl, Mayor
Attest:
_____________________________
Rodney Greene, City Clerk
Adopted: ________________, 2017
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Project Proposal
Concerning: Patisserie Coralie
Prepared by: Pascal Berthoumieux, Owner
January 18, 2017
Vendôme Management
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Vendôme Management
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EXECUTIVE SUMMARY
Objective
Proposed used of the space at 633 Howard street, Evanston IL.
Patisserie Coralie is looking to open a second location similar to the one located at 600 Davis Street. This café will
offer between 60 to 80 seats and feature custom made tables with “rolling pins” along with “candy cane” bistro
chairs and marble bistro tables mixed with couch seating options.
Fresh baked viennoiseries, traditional French pastries, and an extensive selection of macarons as well as savory
options, imported cookies and candies will be offered to nearby residents both for on premise consumption and
take out. A local coffee roaster from Evanston and Benjamin Tea will offer a world class coffee & tea experience.
The café would be open from 7am until 7pm 7 days a week and offer a place for the neighborhood to get
breakfast and lunch. It will also offer a relaxing coffee shop atmosphere and contribute to what makes Evanston
unique with the addition of an other independent concept on Howard street.
Patisserie Coralie is deeply rooted in French culture, from the design of the space to the recipes, we aim at
recreating an authentic French experience using the highest quality natural ingredients.
Vendôme Management
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Actions
Part of the build out will include a central production kitchen (that would allow for wholesale business), a
demonstration kitchen (for pastry classes) and office space.
BUDGET
Project Outline
We are budgeting a total build out cost between $100K and $150K. Our kitchen currently located at 600 Davis
street will be relocated to this address.
Funding of this project will come from the sale of one of our restaurant and additional financing will come from
private investor.
This project will create around 10 full time and 10 part time jobs.
Proposal
We are offering for this location:
Monthly rent: $2500 (including all taxes)
Lease length: 10 years (with 2 consecutive 5 year renewal options)
Merci.
Vendôme Management
Vendôme Management
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PATISSERIE CORALIE MENU
Please note items are subject to change without notice
seasonal items & specials are not listed
CONFISERIE
Traditional Nougat de Montélimar
gluten free (8 pieces) $6.20
Vanilla Marshmallow
gluten free (12 pieces) $4.40
Chocolate Nougatine
gluten free (8 pieces) $6.20
Pate de Fruits
(mango-passion fruit ; strawberry-raspberry)
gluten free (8 pieces) $6.80
Chocolate Hazelnut Spread
(Pate à tartiner) gluten free $5.20
Caramel Beurre Salé Spread
gluten free $5.20
Jam
Strawberry/rhubarb ; Apricot/Vanilla
Gluten free $6.20
COOKIES / POUND CAKE
Chocolate almond Sablé
8 pieces $3.90
Spiced Sablé
8 pieces $3.50
Lemon Pound Cake
$8.50
Caramel Chocolate Peanut Pound Cake
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$8.90
Fruits Pound Cake
(seasonal preperation) $8.50
Vanilla Lemon Zest Madeleine
3 pieces $2.90
Cannele de Bordeaux
each $1.90
MACARONS
Check with us in store, this is a sample list of flavors
Pistachio, Chocolate, Vanilla, Strawberry Basil, Mango Passion Fruit,
Raspberry, Mojito, Peach Apricot Safran, Cinnamon Caramel, Hazelnut,
Blueberry, Caramel Salted Butter, Chai Tea, Coconut Milk Chocolate,
Passion Fruit Milk Chocolate,
gluten free $2 each
PATISSERIES
Coconut/mango-passion fruit Egg
gluten free $6.30
Dome Tart Tatin
gluten free $5.80
Chocolate Eclair
$5.50
Paris Brest
$6.50
“Paris on my Lips”
gluten free $6.20 (coup de coeur du Chef)
Milk Chocolate & Hazelnut Tart
$6.50
Lemon Meringue Tart
$6.20
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VIENOISERIE
Croissant, Pain au chocolat, pistachio croissant,
Chocolate Almond Croissant, Almond Croisant, Cinnamon Pain au Raisin,
Chocolate Peanut Croissant, Brioche, Brioche au Nutella
$1.90 each (half size) / $3.90 (Full size)
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Executive Pastry Chef Theophile Gallon
www.bestfrenchpastries.com
Catering Menu
SAVORY OPTIONS
Quiches:
• Vegetarienne (yellow squash, tomato, onion, zucchini) $5.90
• Lorraine (bacon lardon, caramelized onion, gruyere cheese) $5.90
• Saumon (Scottish smoked salmon, spinach, onion) $5.90
Sandwiches:
Ham & Cheese Croissant $4.50
• Vegetarian (organic baguette, roasted vegetables, pesto) $6
• Saumon (organic baguette, Scottish smoked salmon, avocado spread) $6.90
• Prosciutto (organic baguette, Proscuitto, Brie cheese) $6.50
• Jambon (organic baguette, Black Forest ham, Swiss cheese) $6.00
Soups:
• Gazpacho (cold tomato soup) cup $4 / bowl $6.50
• Vichyssoise (cold potato leek soup) cup $4 / bowl $6.50
• Choice of bowl of soup + ½ sandwich $9
SWEET OPTIONS
• Madeleine $1.25 / $12.50 dozen
• Butter Sable Cookie $1.25 / $12.50 dozen
• Butter Chocolate Sable Cookie $1.25 / $12.50 dozen
• Coconut Rocher (6) $5.25 / $9 dozen
Viennoiserie:
• Croissant $3.10 / $31 dozen
• Chocolate Croissant $3.50 / $35 dozen
• Almond Croissant $3.80 / $38 dozen
• Chocolate Almond croissant $3.80 / $38 dozen
• Cinnamon Raisin roll $3.50 / $35 dozen
• Blueberry Roll $3.50 / $35 dozen
French Macarons:
chocolate, chocolate peanut butter, coconut milk chocolate, chocolate sea salt, hazelnut, French lavender,
French rose, blackcurrant, strawberry basil, raspberry, grapefruit, pistachio, Meyer lemon, coffee, French
vanilla bean
Premium Pastries:
• Lemon Meringue (sablé dough, lemon cream, light meringue) $6.90 / Mini size $30 dozen
• Love at First Bite (white chocolate & vanilla “diplomat” mousse, hazelnut crunch, raspberry confit,
“Dacquoise”) 6.75 / Mini size $30 dozen
• Café Crème (cocoa cake, soft caramel, coffee cream, mascarpone sabayon, hazelnut streusel)
$6.80 / Mini size $30 dozen
• Fruit Tart (sablé dough, pastry cream, strawberry/raspberry) $6.50 / Mini size $30/dozen
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