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HomeMy WebLinkAbout01.14.19 (2) CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 14, 2019 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7 p.m. City Council meeting will convene at conclusion of P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Suffredin (II) Mayor Public Announcements and Proclamations (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda January 14, 2019 Page 2 of 11 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1)2019-2020 City Council Goals At its December 10, 2018, the City Council deferred a discussion of City Council goals. City Manager recommends that the City Council review its current goals and make adjustments as necessary. City Manager proposes the City Council adopt these goals for both FY 2019 and FY 2020 to allow for better connection to the budget process for FY 2020. For Action (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Rue Simmons Planning & Development - Alderman Revelle Human Services - Alderman Fleming Economic Development - Alderman Braithwaite Rules Committee - Alderman Fiske CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of December 10, 2018. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – November 26, 2018 through December 9, 2018 $ 2,848,105.59 Payroll – December 10, 2018 through December 23, 2018 $ 2,820,497.88 For Action (A2) Bills List – January 15, 2019 FY18 $ 7,148,620.89 Bills List – January 15, 2019 FY19 $ 68,935.46 BMO Credit Card Activity – Period Ending September 26, 2018 (without Amazon) $ 183,655.02 For Action (A3) BMO Amazon Credit Card Activity – Period Ending September 26, 2018 $ 5,837.31 For Action City Council Agenda January 14, 2019 Page 3 of 11 (A4) Contract with Garland/DBS, Inc. for Chandler-Newberger Roofing Restoration Staff recommends that City Council authorize the City Manager to execute a contract for Chandler-Newberger Roofing Restoration with Garland/DBS, Inc. (3800 East 91st St, Cleveland, OH) in the amount of $214,073. Funding for this work will be from the Capital Improvement Fund 2019 General Obligation Bonds (Account No. 415.40.4119.65515-619002), which has a budget of $225,000. For Action (A5) Amendment to Consulting Contract with Christopher B. Burke Engineering, Ltd for Water Main Engineering Services on Sherman Avenue Staff recommends City Council authorize the City Manager to amend an existing engineering services contract for the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of $16,618.45. This will modify the existing agreement amount from $1,049,412.79 to $1,066,031.24. Funding is available through the Water Fund Capital Improvement Program (Account No. 513.71.7330.62145.418028). For Action (A6) Change Order No. 1 to the Church Street Harbor Renovation Contract with Kovilic Construction Co. Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the Church Street Harbor Renovation contract (Bid No. 18-25) with Kovilic Construction Co. (3721 N. Carnation Street, Franklin Park, IL) in the amount of $25,440.00 and providing a time extension of 140 days. This change order will increase the overall contract amount from $891,000 to $916,440 and will change the date of substantial completion from December 14, 2018 to April 30, 2019. Funding for the change order will be provided from the General Fund (Account 100.30.3065.65050 – 516002), which has a budget of $36,000, all of which is remaining. For Action (A7) Change Order No. 3 for 2018 50/50 Sidewalk Replacement Project with Schroeder & Schroeder, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 3 to the contract for the 2018 50/50 Sidewalk Replacement Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $4,938.40. This change order will increase the final contract amount from $237,877.00 to $242,815.40. Funding will be provided from the Capital Improvement Program 2018 General Obligation Bonds (Account No. 415.40.4118.65515-418021) for Traffic Calming, Bicycle and Pedestrian Improvements. This line item has and FY 2018 budget of $300,000 of which $45,261.30 is remaining. For Action City Council Agenda January 14, 2019 Page 4 of 11 (A8) Change Order No. 1 to the Comprehensive Pavement Condition Evaluation and Right-of-Way Asset Management Agreement with Infrastructure Management Services L.L.C Staff recommends City Council authorize the City Manager to approve Change Order No. 1 to the agreement with Infrastructure Management Services L.L.C (1775 Winnetka Circle, Rolling Meadows, IL 60008) that would extend the existing contract completion deadline from December 21, 2018 to February 28, 2019. There is no cost associated with this change order. For Action (A9) Contract with SAFEbuilt, Inc., for Supplemental Plan Review and Inspection Services Staff recommends that the City Council authorize the City manager to enter into an agreement with SAFEbuilt, Inc. (3755 Precision Drive, Loveland, CO 80538) for Supplemental Plan Review and Inspection Services from April 1, 2019 – March 31, 2021 with three one-year options to renew. Funding will be from the Building Inspection Services – Plan Review Services Fund (Account 100.21.2126. 62464), with a FY19 budget of $75,000. The hourly rate for building inspection services will increase from $72.50 in 2018 to $73, while the rate for building plan review services will decrease from $84.75 in 2018 to $74, with future annual increases based upon the Consumer Price Index. For Action (A10) Single-Source Renewal with Motorola, Inc. for 911 Services Staff recommends City Council authorize the City Manager to approve a one- year, single-source renewal with Motorola, Inc. (1309 East Algonquin Road, Schaumburg, IL 60196) for services and maintenance at the E9-1-1 Center in the amount of $80,262.91. Funding will be provided by the Emergency Telephone System Fund (Account 205.22.5150.62509) with a budget of $89,000.00. For Action (A11) Funding Approval for the Demolition of the Abandoned Building at 1729 Dodge Ave, Evanston Provided by MBR Wrecking, Inc. Staff is requesting the City Manager to approve funding for the demolition of a long and neglected property that was once located at 1729 Dodge Ave, Evanston. The demolition was completed by MBR Wrecking, Inc. on November 14, 2018 and cost $28,691. Funds will be provided through the IL Vacant Expense Fund (Account 100.24.2435.62469), with grants provided by the Abandoned Residential Property Municipality Relief Grant from the Illinois Housing Development Authority. For Action City Council Agenda January 14, 2019 Page 5 of 11 (A12) Resolution 4-R-19, Adopting an Amended City of Evanston Sexual Harassment Policy Staff recommends that City Council adopt Resolution 4-R-19, adopting an amended City of Evanston Sexual Harassment Policy that conforms to Public Act 100-1066, which expanded the time to file charges for discrimination with the Illinois Department of Human Rights from 180 days to 300 days. For Action (A13) Resolution 1-R-19, Authorizing the City Manager to Negotiate and Execute a Temporary Construction Easement Agreement with Fifth Third Bank for the Main Street Corridor Improvement Project Staff recommends adoption of Resolution 1-R-19 authorizing the City Manager to negotiate and execute a temporary construction easement agreement with Fifth Third Bank, for access drive improvements, sidewalk work and related roadway work on private property as part of the Main Street Corridor Improvement Project. For Action (A14) Resolution 5-R-19, Authorizing the City Manager to Negotiate and Execute a Temporary Construction Easement Agreement with Kap-Sum Properties, L.L.C. for the Main Street Corridor Improvement Project Staff recommends adoption of Resolution 5-R-19 authorizing the City Manager to negotiate and execute a temporary construction easement agreement with Kap- Sum Properties, L.L.C., for access drive improvements, sidewalk work and related roadway work on private property as part of the Main Street Corridor Improvement Project. For Action (A15) Ordinance 163-O-18, Amending Portions of City Code Section 10-11-7(A), “Passenger Loading Zones” to Amend the Loading Zone on Simpson Street The Transportation/Parking Committee recommends City Council adopt Ordinance 163-O-18, amending portions of City Code Section 10-11-7(A), “Passenger Loading Zones” to amend the loading zone on Simpson Street. For Introduction (A16) Ordinance 164-O-18, Amending City Code Section 10-11-7(D) “Taxicab Stands Or Zones” to Remove the Taxicab Stand on Howard Street The Transportation/Parking Committee recommends City Council adopt Ordinance 164-O-18, amending a portion of City Code Section 10-11-7(D), “Taxicab Stands Or Zones” to remove the taxicab stand on Howard Street. For Introduction City Council Agenda January 14, 2019 Page 6 of 11 (A17) Ordinance 8-O-19, Amending City Code Section 10-1-3 to Permit Certain Trucks Used as a Passenger Vehicle to Park in Residential Areas The Transportation/Parking Committee recommends City Council adopt Ordinance 8-O-19, amending City Code Section 10-1-3 “Definitions,” to permit certain trucks used as a passenger vehicle to park in residential areas. For Introduction (A18) Ordinance 162-O-18, Amending Portions of City Code Section 7-2-6(D), “Sidewalk Cafes” Update the Sidewalk Café Application Process and Increase Sidewalk Café Permit Fees Staff recommends adoption of Ordinance 162-O-18, amending portions of City Code Section 7-2-6(D) “Sidewalk Cafes” to modify permit fees and approval procedures. Staff proposes Sidewalk Café permit applications to require the approval of the Design & Project Review Committee, with exception of requests for City Council to permit the consumption or sale of alcohol on sidewalk cafe premises. Sidewalk Café permit fees will increase to align with cost of administering the program and use of the surrounding public way. For Introduction (A19) Ordinance 5-O-19, Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property at 1729 Dodge Avenue Staff recommends adoption of Ordinance 5-O-19 authorizing the City Manager to negotiate the sale of City-owned property at 1729 Dodge Avenue to Evanston Township High School in conformance with the terms of the Intergovernmental Agreement between the City of Evanston and Evanston Township High School for the Geometry in Construction class. A two-thirds majority of City Council is required to adopt Ordinance 5-O-19. City Manager requests suspension of the Rules for Introduction and Action at the January 14, 2019 City Council meeting. For Introduction and Action (A20) Ordinance 121-O-18, Donation of Ambulance to the North Regional Major Crimes Task Force Organization Staff recommends that City Council adopt Ordinance 121-O-18, directing the City Manager to donate an ambulance owned by the City to the North Regional Major Crimes Task Force, Major Crash Assistance Team. This vehicle has been determined to be surplus as a result of a new vehicle replacement being put into service. For Action City Council Agenda January 14, 2019 Page 7 of 11 (A21) Ordinance 122-O-18, Authorization to Negotiate a Redevelopment Agreement and the Sale of City Property at 2222 Oakton to Clark Street Real Estate, LLC Staff recommends City Council approval of Ordinance 122-O-18, “Authorizing the City Manager to Negotiate a Redevelopment Agreement and the Sale of City- Owned Real Property Located at 2222 Oakton Street with Clark Street Real Estate, LLC”. A two-thirds majority of City Council is required to adopt Ordinance 122-O-18. For Action (A22) Ordinance 161-O-18, Amending City Code Section 10-11-18 and 10-11-22 – Resident Parking Only Districts The Transportation/Parking Committee and Staff recommend City Council adopt Ordinance 161-O-18, amending City Code Section 10-11-18 Schedule XVIII(Q) and Section 10-11-22 Schedule XVIII(C), Residents Parking Only Districts, to for District S to become EVS District 3 with a review of the changes after six months to be presented to the Transportation/Parking Committee in the second half of 2019. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Community Partners for Affordable Housing Proposal for the Continued Administration of the Inclusionary Housing Ordinance Waitlist Staff recommends approval of $28,675 for Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance centralized waitlist and conduct income certifications and recertification of households for inclusionary units. The Housing and Homelessness Commission reviewed CPAH’s proposal at its meeting on December 6, 2018, and concluded it should receive a favorable funding recommendation. However, due to a lack of quorum, the Commission was not able to officially vote on the application. The funding source is the City’s Affordable Housing Fund (Account 250.21.5465.62490). The Affordable Housing Fund has a current uncommitted cash balance of approximately $800,000; including $50,000 budgeted for other program costs in FY2019. For Action City Council Agenda January 14, 2019 Page 8 of 11 (P2) Age-Friendly Evanston Affordable Senior Housing Feasibility Study Staff recommends approval of a $2,500 grant to the Age-Friendly Evanston Task Force Housing Committee for an Affordable Senior Housing Feasibility Study. The Housing and Homelessness Commission reviewed the Task Force’s application at its meeting on December 6, 2018, and concluded it should receive a favorable funding recommendation. However, due to a lack of quorum, the Commission was not able to officially vote on the application. The funding source is the City’s Affordable Housing Fund (Account 250.21.5465.62490). The Affordable Housing Fund has a current uncommitted cash balance of approximately $800,000; including $50,000 budgeted for other program costs in FY2019. For Action (P3) Ordinance 2-O-19, Amending City Code Section 6-3-6-3, “Public Benefits” Plan Commission and Staff recommend adopting Ordinance 2-O-19, amending Zoning Ordinance Section 6-3-6-3-Public Benefits, to revise the regulations relating to Public Benefits of Planned Developments. For Introduction (P4) Ordinance 3-O-19, Amending Portion of City Code Section 6-15-13, “oRD Redevelopment Overlay Districts Addressing Special Uses” Plan Commission and staff recommend adopting Ordinance 3-O-19, amending the Zoning Ordinance Sections 6-15-13-2 Procedure for District Designation and 6-15-13-7 Permitted Uses, and creating a new Section 6-15-13-8 Special Uses to clarify the permitted and special uses in the oRD Redevelopment Overlay District and update the list of underlying zoning districts that may carry the overlay designation. For Introduction (P5) Ordinance 7-O-19, Granting Special Use Permit for a Medical Office Located at 705 Main Street in the B2 Business District and the oDM Dempster-Main Overlay District The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 7-O-19 granting special use approval for a ground-floor Medical Office, Evanston Family Chiropractic and Wellness Center, in the B2 District and oDM Dempster- Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Introduction (P6) Ordinance 160-O-18, Granting Landmark Status to the Building and Lot of Record at 1225 Asbury Avenue The Preservation Commission and Staff recommend approval of Ordinance 160- O-18 Designating 1225 Asbury Avenue (building and lot) as an Evanston Landmark. For Action City Council Agenda January 14, 2019 Page 9 of 11 HUMAN SERVICES COMMITTEE (O1) Presence Behavioral Health Agreement Renewal Human Services Committee and staff recommend the City Council authorize the City Manager to renew the Service Provider Agreement between Presence Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour Crisis Line Access, Mental Health Crisis Intervention and various community outreach and education services at a cost of $143,333.00. The Agreement is dated January 1, 2019 to December 31, 2019. Funding is provided by the Health and Human Services Department Fund (Account 176.24.4651.62491). For Action (O2) 2019 Mental Health Board Funding Allocations The Human Services Committee, Mental Health Board and staff recommend that City Council approve the proposed allocation recommendations of $763,373 in 2019 to 19 non-profit agencies to provide needed social services to Evanston residents. Allocations range from $9,000 to $70,250 for 23 individual programs. $763,373 from the Human Services Fund has been budgeted in 2019 for allocation by the MHB from account 176.24.4651.XXXXX. Each agency has a separate account number to identify and disburse funds. For Action (O3) Ordinance 152-O-18, Amending Title 8, Chapter 6, Food Service and Retail, Food Store Sanitation Human Services Committee and staff recommend City Council adopt Ordinance 152-O-18, amending Title 8, Chapter 6 of the Evanston City Code. This action will align the City Code to the State’s amendment to the Illinois Food Service Sanitation Rules and Regulations which mandates the adoption of the 2017 U.S Food and Drug Administration Code, FDA, and all subsequent editions and amendments for all Illinois local health departments. The State’s amendment will be effective January 2019, requiring Inspectors to conduct FDA based inspections at Evanston’s licensed food establishments. For Action City Council Agenda January 14, 2019 Page 10 of 11 APPOINTMENTS (APP1)For Appointment to: Arts Council - Indira Johnson Indira Johnson is a public artist and the founder of the Shanti Foundation for Peace, an arts-based nonprofit organization that fosters the practice of non- violence in everyday life. A 40-year resident of Evanston, Indira was the lead artist for the “Ten Thousand Ripples” art, peace and civic engagement project, and her work, “Conversations: Here and Now,” is installed in Raymond Park. Indira was the recipient of the 2015 Mayor’s Award for the Arts. She holds an M.F.A. from the School of the Art Institute of Chicago. Arts Council - William Jones A two-time Jeff Award-winning actor and three-time nominated director, William Jones has served as the Artistic Director of Northlight Theatre for 21 years. William has been a member of the Chicago theatre community for 45 years and previously served on the board of the Chicago League of Theatres. He has lived in Evanston for 34 years. Arts Council - Toby Sachs Toby Sachs is a 25-year resident of Evanston and is the co-founder of Enrich Evanston, which works to improve the diversity and inclusiveness of arts organizations. Following a successful career with major advertising agencies in London and Chicago, Toby has worked as a pro-bono marketing and communications consultant to various Evanston arts organizations, including Piccolo Theatre, Evanston Symphony Orchestra, Evanston Art Center, and the Creative Commerce Committee. Arts Council - Angela Williams Angela Williams is the Senior Manager of Design and Exhibit Development for the Museum of Science and Industry in Chicago. She is a founding member of the Chicago Chapter of the Organization of Black Designers and the Project Osmosis Education and Mentoring Initiative. She previously served as a board member of the Hyde Park Neighborhood Club and recently taught a class on design to young women at Curt’s Cafe in Evanston. Angela holds a B.F.A. from the School of the Art Institute of Chicago. Housing & Community Development Act Committee - Donna Su Donna Su serves as treasurer of the Evanston/Skokie School District 65 Council of PTAs and previously served on the City’s M/W/EBE Committee, the Hip Circle Empowerment Center Board of Directors, and alpha Kappa Delta Phi Board of Directors. A 12-year resident of Evanston and an employee of Northwestern University, Donna holds a B.A. in English from the University of California, Santa Barbara and a Master’s degree in Public Policy and Administration from Northwestern University. City Council Agenda January 14, 2019 Page 11 of 11 Mental Health Board - Gnathan Carpenter Gnathan Carpenter, a Clinical Research Nurse in the Department of Surgery at NorthShore University HealthSystem, has professional nursing experience caring for patients struggling with mental illness and substance use disorders. Gnathan previously worked as a Project Manager with the HIV + Transgender Women of Color Initiative and as a Staff Nurse at Howard Brown Health Center. Gnathan has served on Howard Brown Health Center’s Institutional Review Board, Transgender Health Steering Committee, and Financial Strategic Planning Committee. Gnathan holds a B.S. in Nursing from Rush University and is currently completing an M.S. in Nursing to become a Family Psychiatric Mental Health Nurse Practitioner. Mental Health Board - Heather Perkins Heather Perkins works as Clinical Case Manager at the Ulrich Children Advantage Network (UCAN), which offers violence intervention and prevention services. She is a 6-year resident of Evanston, and holds a B.A. from DePaul University and an M.A. in Social Work from the University of Chicago, where she served as President of the Black Student Association. (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH JANUARY 2019 Upcoming Aldermanic Committee Meetings 1/15/2019 7:00 PM Northwestern-City Committee 1/16/2019 6:30 PM M/W/EBE Committee 1/17/2019 6:30 PM Equity & Empowerment Commission 1/22/2019 6:00 PM Special Rules Committee 1/22/2019 6:30 PM City Council 1/23/2019 6:00 PM Transportation & Parking Committee 1/24/2019 5:30 PM Emergency Telephone System Board 1/28/2019 6:00 PM Administration & Public Works, Planning & Development, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.