HomeMy WebLinkAbout11.20.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 20, 2017
6:00 p.m.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Suffredin
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements – Shop Evanston for the Holidays
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) 2018 City Council Goals
It is recommended that the City Council consider adopting 2018 City Council
goals.
For Consideration
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City Council Agenda November 20, 2017 Page 2 of 5
(SP2) 2018 Proposed Budget Adjustments
Staff recommends that the City Council discuss and consider the following items
as they relate to the 2018 Proposed Budget. These items are modifications to the
original Budget Balancing Worksheet provided at City Council budget meetings
and provided in the City Manager’s Transmittal Memorandum.
For Discussion
(SP3) Third Quarter Financial Report for Fiscal Year 2017
Staff recommends City Council accept and place the Third Quarter Financial
Report for FY 2017 on file.
For Action: Accept and Place on File
(SP4) Ordinance 122-O-17, Amending City Code Title 2, Chapter 3, Standardizing
Home Rule Taxes for Due Dates, Deductions Provided, and Late Fees
Assessed
Staff recommends City Council adopt Ordinance 122-O-17, amending portions of
the City Code to standardize home rule taxes for due dates, deductions provided,
and late fees assessed all contained within Title 2, Chapter 3 of the City Code.
For Introduction
(SP5) Ordinance 116-O-17, Amending City Code 7-12-17, Increasing the Meter
Charges and Water Rates
Staff recommends that City Council adopt Ordinance 116-O-17, amending City
Code Section 7-12-17 increasing the water meter charges and water rates by
seven percent (7%).
For Introduction
(SP6) Ordinance 117-O-17, Amending City Code 7-13-3, Decreasing the Sewer
User Rates
Staff recommends that City Council adopt Ordinance 117-O-17, amending City
Code Section 7-13-3 decreasing the sewer user rate by 4%, from $3.82 to $3.66
per billing unit (100 cubic feet of water consumed).
For Introduction
(SP7) Ordinance 119-O-17, Amending City Code 3-2, Adding Section 3-2-19
Creating a Transportation Network Provider Tax
Staff recommends that the City Council adopt Ordinance 119-O-17, amending
City Code Section 3-2 by adding Section 3-2-19 “Transportation Network
Company Tax”, which would implement a .20 cent per ride tax on rides provided
by transportation network providers.
For Introduction
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City Council Agenda November 20, 2017 Page 3 of 5
(SP8) Ordinance 123-O-17, Amending City Code 10-11-17, Schedule XVII: Parking
Violation Penalties
Staff recommends that the City Council adopt Ordinance 123-O-17, amending
City Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to
increase the fine for an expired parking meter by ten dollars ($10) to twenty
dollars ($20).
For Introduction
(SP9) Ordinance 124-O-17, Amending City Code Section 10-11-12, “Parking Meter
Zones”
Staff recommends City Council adopt Ordinance 124-O-17, amending various
sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” to change all
meters operating from nine o’clock (9:00) a.m. to six o’clock (6:00) p.m. to the
operating hours of eight o’clock (8:00) a.m. to nine o’clock (9:00) p.m. and
increase the rate from seventy-five cents ($0.75) per hour to one dollar ($1.00)
per hour.
For Introduction
(SP10)Ordinance 151-O-17, Amending City Code Section 3-2-15, Municipal
Parking Tax Parking, Schedule 2 (a); Tax Imposed
Staff recommends that the City Council City adopt Ordinance 151-O-17 Amending
City Code Section 3-2-15-2, increasing the Municipal Parking Tax Imposed from
thirty-five ($35) to fifty ($50) dollars per month for monthly parking permits in City-
owned parking garages.
For Introduction
(SP11)Ordinance 121-O-17, Amending City Code Section 3-2-4 “Hotel-Motel Tax”
to Include “Vacation Rental Units” within the Purview of the Tax
Staff recommends City Council adopt Ordinance 121-O-17, amending Section 3-
2-4 “Hotel-Motel Tax” to include “Vacation Rental Units” within the purview of the
tax. In addition, staff proposes levying a 7.5% tax on the gross rental receipts from
the leasing or letting of vacation rental units.
For Introduction
(SP12)Ordinance 125-O-17, Amending Ordinance 138-O-14 Regarding the City of
Evanston Permit Fee Schedule
Staff recommends adoption of Ordinance 125-O-17, amending Ordinance 138-O-
14 regarding the City of Evanston Permit Fee Schedule. The proposed fee
increases would increase planning and zoning fees, and building demolition fees.
For Introduction
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City Council Agenda November 20, 2017 Page 4 of 5
(SP13)Ordinance 149-O-17, Amending City Code Section 2-8-16, “Fees,”
Increasing Historic Preservation Fees
Staff recommends City Council adopt Ordinance 149-O-17, amending City Code
Section 2-8-16, “Fees,” increasing historic preservation fees. These fees were last
updated in 2008 and would bring fees in line with similar Zoning review fees.
For Introduction
(SP14)Ordinance 150-O-17, Amending City Code Section 4-2-3, “Building
Contractor”
Staff recommends City Council adopt Ordinance 150-O-17, amending City Code
4-2-3, “Building Contractor.” The proposal is to require any person engaged in the
business of a building contractor within the City to annually register for a fee.
For Introduction
(SP15)Ordinance 137-O-17, Amending City Code Section 5-2-5 “License Fees”
Staff recommends City Council adopt Ordinance 137-O-17, amending City Code
Section 5-2-5 “License Fees” to decrease the Flat Fee to one hundred and fifty
dollars and increase the Roomer Fee to twenty eight dollars.
For Introduction
(SP16)Ordinance 127-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties”
Staff recommends that the City Council adopt Ordinance 127-O-17, amending
portions of City Code Section 10-11-17, Schedule XVII, Parking Violation
Penalties to increase the fine for street sweeping violations by five ($5) to forty
dollars ($40) effective January 1, 2018.
For Introduction
APPOINTMENTS
(APP1)For Reappointment:
M/W/EBE Development Committee Jessica Oldani
Preservation Commission Elliott Dudnik
Preservation Commission Julie Hacker
Preservation Commission Timothy Schmitt
For Action
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) Executive Session
(IX) Adjournment
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City Council Agenda November 20, 2017 Page 5 of 5
MEETINGS SCHEDULED THROUGH DECEMBER 15 2017
Upcoming Aldermanic Committee Meetings
11/21/2017 7:00 PM Housing & Community Development Act Committee
11/27/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
11/29/2017 6:00 PM Transportation/Parking Commission
12/4/2017 6:00 PM Human Services
12/7/2017 7:00 PM Housing, Homelessness and Human Relations Commission
12/11/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of November 20, 2017 Item SP1
2018 City Council Goals
For Consideration
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: 2018 City Council Goals
Date: November 16, 2017
Recommended Action:
It is recommended that the City Council consider adopting 2018 City Council goals.
Background:
As part of the City Manager evaluation for 2017, the City Council asked me to develop
draft goals for 2018. The City Council reviewed and approved the following goals
during the evaluation process:
1. Invest in City Infrastructure and Facilities
2. Enhance Community Development and Job Creation Citywide
3. Expand Affordable Housing Options
4. Further Police/Community Relations Initiatives
5. Review Key City Programs and Operations
6. Ensure Equity in All City Operations
7. Stabilize Long Term City Finances
The City Council asked that these goals be placed on a future City Council agenda for
basis of consideration for the City Council’s 2018 goals.
Memorandum
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For City Council meeting of November 20, 2017 Item SP2
2018 Proposed Budget Adjustments
For Discussion
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Budget Team
Subject: 2018 Proposed Budget Adjustments
Date: November 15, 2017
Recommended Action:
Staff recommends that the City Council discuss and consider the following items as they
relate to the 2018 Proposed Budget. These items are modifications to the original
Budget Balancing Worksheet provided at City Council budget meetings and provided in
the City Manager’s Transmittal Memo.
Discussion:
During the October 28, 2017 Council meeting and Public Hearing on the 2018 Proposed
Budget, the City Council directed staff to provide further research and/or
recommendations regarding a number of items initially proposed. Based on a final
review of the 2018 Proposed Budget document, staff has also changed information
regarding the General Fund property tax budget and total debt service requirements as
noted below.
Budget Balancing Worksheet
Staff has made changes to the 2018 Budget Balancing Worksheet based on Council
feedback. With these changes, the new proposed General Fund surplus is $598,592,
compared to the original proposed surplus of $662,859. A new copy of the worksheet is
included as an attachment, with all changes from the Proposed Budget highlighted in
yellow. The changes made are summarized below and in Budget Memos for November
9, 2017 which will be communicated separately.
1. General Fund property tax – revenue reduction of $212,174
In the 2018 Baseline Budget, property tax revenue was initially budgeted at the
extended amount which is 2% higher than the budgeted amount. All other levies
(General Assistance, Library, Police and Fire Pensions) are budgeted without the
extension amount of 2%.
2. Gas Tax – increase gas tax by 1 cent, for revenue increase of $200,000. See
Budget Memo 17 provided on October 11, 2017.
Memorandum
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3. City Clerk baseline cut – change from $11,020 to $7,307. See Budget Memo 56.
4. Social Services Bureau reorganization – expense addition of $92,000. This
change reflects the addition of the Youth Advocate position to the Parks,
Recreation and Community Services department. Staff initially proposed to
eliminate this position. See October 28, 2017 Council Presentation for further
detail.
5. Reclassification of new Environmental Services Coordinator position – expense
addition of $10,000. See Budget Memo 54.
6. Dutch Elm Disease – expense reduction of $500,000
Every three years, the Public Works Agency spends $750,000 on inoculations for
Dutch Elm Disease. This amount is budgeted at $250,000 every year and the
money is reserved for two years until it is spent. In the year of inoculation,
$750,000 is budgeted because this is required for spending authority. Inoculation
was conducted in 2017, and therefore the 2018 budget is being reduced to
$250,000.
7. Increase transfer to Debt Service Fund – expense addition of $446,379. See
Budget Memo 55.
Capital Improvements Plan
Staff is also proposing a reduction to General Obligation debt funded projects in the
Capital Improvements Plan from $12.2 million to $9.14 million. These cuts are detailed
in Budget Memo 57 provided on November 9, 2017.
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Proposed Revenue Adjustments
Recurring Revenue Changes
100,000
AirBnB tax 90,000
Collections Standardization - Home Rule Taxes (One time) 100,000
PRCS - 3% Boat Storage Fee, 2% Increase Rec Fees at All Facilities 80,000
Library Interfund to General Fund 20,000
Community Development Fee Rate Increase 50,000
550,000
450,000
Parking - Parking Meters - Expired Meter Fine Increase - from $10-$20 250,000
Parking - Street Cleaning Ticket ($35 - $40) 100,000
Parking - Increase Surface Lot Permit Rates (new fee $60 per month) 160,000
Property Tax Increase for Police/Fire Pension - No change in investment rate of 6.5% 421,742
Health & Human Services Department Inspection Fee Increase 10,000
Washington National Transfer Increase - TIF Closes in 2018 150,000
Reduce Revenue from Assigned Fund Balances for Compensated Absences (250,000)
Increase in Transfer from Water Fund - Administrative Costs 50,000
Increase in Transfer from Water Fund - Increase in ROI for Water Sales 50,000
Property Tax Levy Adjustment-- Extended reduced to levy amount (included in Baseline Budget) (212,174)
Gas Tax 200,000
TOTAL REVENUE CHANGES FOR 2018 BUDGET $ 2,369,568
Proposed Expense Adjustments
Recurring Expense Changes
Council Baseline 4% Cut Amount (19,928)
Clerk Baseline 4% Cut Amount (7,307)
CMO (792,612)
Economic Development Reduction (400,000)
Seasonal Employee (Economic Development)(15,000)
Add Budget for Police Management Audit 50,000
Duncan/Passport Annual Fee Savings (75,000)
Move 50% Workforce Compliance Coordinator to Water and Sewer Funds (49,800)
Move 50% Sustainability Coordinator to Water and Solid Waste funds (60,000)
1 FTE - Senior Accountant (Vacant, Eliminate)(89,490)
1 FTE - Customer Service Rep. (Vacant, Eliminate)(74,042)
1 FTE Sustainability Specialist (billed in Water and Sewer Funds) (Vacant, Eliminate)-
1 FTE - Econ Dev Specialist (Vacant, Eliminate)(79,280)
Law (6,000)
Legal Services - General (14,000)
Court Cost/Litigation (12,000)
Hourly Billing Software 20,000
Admin.
Services (832,592)
Unemployment Compensation and Admin. Fee - Reduce from budget of $205,000 (63,000)
Move Parking Coordinator to Parking Fund (93,858)
Move PEO License Plate Reader Costs to Parking Fund (135,734)
1 FTE - HR Specialist Training (Eliminate)(130,000)
Reduce Transfer to Fleet Services (Fuel Cost Savings)(150,000)
Reduced Transfers (1 FTE Parking Repair Worker, 1 FTE Jr Mechanic (Vacant), 1 FTE Equipment Mechanic III
.4 FTE Fleet Manager (Vacant) (Eliminate)(260,000)
CD (345,875)
1 FTE Elec. Inspector / Plan Review (Vacant, Eliminate)(102,193)
1 FTE - Customer Service Representative (Eliminate)(72,000)
Move Transportation & Mobility Coordinator to Parking Fund (91,000)
Community Grants Program (Mental Health Board) Funding - FY17 $767,055 to FY18 $736,193 (30,682)
Move 25% of Director to Affordable Housing Fund (50,000)
FY 2018 BALANCING BUDGET WORKSHEET
GENERAL FUND
AS OF NOVEMBER 13, 2017
General Fund Reductions by Department
Parking - Meter hour standardization (All 9AM-6PM meters switch to 8AM-9PM) and uniformity in meter rate ($1/hr)
Parking - Increase parking deck fees with increase to General Fund/$95 to $110 (include Sherman Plaza rooftop)
Ground Transportation Tax on Rideshare Services (20 cents per ride on Uber and Lyft)
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Police (671,238)
Transfer Social Services Bureau (Reorganize to Health and Human Services Department)
Transfer 0.8 FTE Youth Advocate (Reorganize to Parks Department)
1 FTE Social Services Manager (Vacant) 3 FTE Victim Advocate; 0.5 FTE Youth Advocate (Eliminate) (680,000)
1 FTE - Records Operator Position (Eliminate)(83,426)
Add 1 FTE - Videos Records Clerk (Body Cameras)83,426
1 FTE - Training Coordinator (Vacant, Eliminate)(74,742)
1 FTE Police Commander - (Hold vacancy, not funded)(165,000)
2 FTE Police Officers - (Hold vacancies, not funded)(255,000)
0.5 FTE - Service Desk Officer I 311 (Vacant, Eliminate)(22,000)
2017 Police Actuarial Study Increase - Pension Cost Increase 225,504
Overtime - Based on 5 year historical average; Increase required 300,000
Fire (288,762)
4 FTE Fire Suppression - Hold vacancies (540,000)
OT Increase 150,000
Natural Gas (20,000)
Clothing (20,000)
Training (20,000)
Furniture and fixtures (35,000)
2017 Fire Actuarial Study Increase - Pension Cost Increase 196,238
Health 125,421
Move 25% of Director to General Assistance (55,079)
Add 3 PT & 1 Full-Time Human Services Specialists (From Police Social Services Bureau)280,000
1 FTE - Secretary II (Eliminate)(80,000)
.10 FTE - Medical Director (Eliminate)(19,500)
PRCS (260,372)
Seasonal Employee (14,148)
Transfer 0.8 Youth Advocate from Police Youth Services Bureau 92,000
1 FTE - Festival Coordinator (Eliminate)(70,000)
1 FTE - Administrative Supervisor (Eliminate)(105,800)
1 FTE - Recreation Center Manager (Chandler Center) (Eliminate)(142,889)
1 FTE - Recreation Center Manager (Levy Center) (Eliminate)(122,735)
Move 50% Workforce Compliance Coordinator to Water and Sewer Funds (49,800)
Add 1 FTE - Combined Chandler/Levy Center Manager 128,000
Increase class outreach efforts 25,000
PWA (1,985,934)
Move Seasonal Employees to Solid Waste (21,000)
Reclassification - Environmental Services Coordinator 10,000
Dutch Elm Disease Inoculation (500,000)
Reduce Seasonal Employees (14,000)
Reduce Police OT for Snow Event (75,000)
Reduce PW crew OT for snow event (68,500)
Reduce Salt (53,100)
Move PW Crew Leader Salary to Solid Waste Fund (97,074)
Engineering Salary Redistribution
Move 4.5 FTE to Capital Fund, Eliminate $500,00 transfer from Capital to General Fund (85,527)
Move 0.75 FTE to Sewer Fund (Currently 1; proposed increase to 1.75 FTE)(51,760)
Move 1 FTE to Parking Fund (144,683)
Move 0.5 FTE to Special Assessment Fund (71,790)
1 FTE Special Projects Assistant (Eliminate)(88,000)
1 FTE Parks/Forestry Worker II Forestry (Vacant, Eliminate)(75,000)
2 FTE Bureau Chiefs (Eliminate)(340,000)
Add 1 FTE - Public Services Bureau Chief, Move Expenses to Other Funds 170,000
Move 25% of New Public Services Bureau Chief to Solid Waste Fund (42,500)
1 FTE Equipment Operator II - Streets (Vacant, Eliminate)(88,000)
Decrease Solid Waste Fund Transfer Over Three Years - Year 1 decrease (350,000)
TOTAL RECURRING EXPENSE CHANGES $ (5,085,199)
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One-time expense changes
General Fund transfer to Insurance Fund for Solid Waste Fund Claims Settlement (2018, 2019, 2020) 400,000
Credit Card Merchant Procurement Change Savings - City-wide (50,000)
Reduction in Health Insurance Cost for Part-time Employees (100,000)
3 Furlough Days (360,000)
Labor Day (City is already closed)
Memorial Day (City is already closed)
President's Day (City not closed)
Budget All Salaries at 99.5% (278,000)
Increase Transfer to Insurance Fund 700,000
Increase Transfer to Debt Service Fund - 2017 Required Abatement to have no tax levy increase 446,379
TOTAL ONE-TIME EXPENSE CHANGES $ 758,379
TOTAL EXPENSE CHANGES FOR 2018 BUDGET (4,326,820)$
TOTAL PROPOSED REVENUES (General Fund - Baseline)112,411,185$
TOTAL PROPOSED EXPENDITURES (General Fund - Baseline)118,508,981$
TOTAL PROPOSED SURPLUS/Deficit (General Fund - Baseline)(6,097,796)$
Above-the-line BBWS PROPOSED REVENUE ADJUSTMENTS (detailed above)2,369,568$
Above-the-line BBWS PROPOSED EXPENSE ADJUSTMENTS (detailed above)(4,326,820)$
TOTAL REVISED PROPOSED REVENUES (General Fund)114,780,753$
TOTAL REVISED PROPOSED EXPENSES (General Fund)114,182,161$
PROPOSED 2018 BUDGET SURPLUS (DEFICIT)598,592$
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7For the City Council Meeting of September 20, 2010
2nd Quarter Financial Report
For City Council meeting of November 20, 2017 Item SP3
Third Quarter Financial Report for Fiscal Year 2017
For Acceptance and Placement on File
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Budget & Finance Manager
CC: Wally Bobkiewicz, City Manager
Subject: Third Quarter Financial Report for Fiscal Year 2017
Date: November 13, 2017
Recommended Action:
Staff recommends City Council accept and place the Third Quarter Financial Report for
FY 2017 on file.
Funding Source: N/A
Livability Benefit: Innovation & Process: Support local government best practices and
processes.
Summary:
The City ended the third quarter of the 2017 fiscal year as projected during the 2nd
quarter report to the City Council. The City’s financial performance is the result of
difficult decisions which were made over the summer when it was estimated that the
City’s General Fund Revenues for 2017 would be coming in well under budget.
Additional information about the implementation of these changes is detailed below.
The chart below shows the Fund and Cash balance differences between the third
quarter of 2016 and this third quarter 2017 report.
Memorandum
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Balance Differences Cash 2016 Fund Balance
2016 Cash 2017 Fund Balance
2017
Cash
Difference
Fund Balance
Difference
General Fund 9,442,294 15,983,933 8,595,629 14,723,355 (846,665) (1,260,578)
Capital Fund 16,061,794 15,336,421 7,528,218 6,663,604 (8,533,576) (8,672,817)
Parking Fund 13,113,893 13,565,633 7,746,262 8,125,005 (5,367,631) (5,440,628)
Water Fund 8,323,248 11,443,368 7,139,598 9,512,235 (1,183,650) (1,931,133)
Sewer Fund 3,234,833 5,353,331 3,083,449 5,388,516 (151,384) 35,185
All Other Funds 35,406,802 43,047,785 31,024,438 28,070,144 (4,382,364) (14,977,641)
Total 85,582,864 104,730,471 65,117,594 72,482,859 (20,465,270) (32,247,612)
Of this difference, the 2016 General Obligation bonds make up just over $9million in the
Capital Fund and $3.7 million in the Water Fund. In total, $13.7 million in bonds were
received in September 2016; 2017 bonds were received in October and therefore not
included in this report.
Parking Fund balance decreases are attributable to capital projects.
Approximately $8.4 million of the decrease from 2016 to 2017 is attributable to housing
programs being reclassified differently during the audit. In previous years, loans in
these programs, even though classified as forgivable, were listed as assets. The City is
no longer considering forgivable loans as assets. This affects the CDBG, CDBG Loan,
HOME, and Affordable Housing Funds. The General Fund balance includes the
combination of the Economic Development Fund into the General Fund, effective
January 1, 2017.
These three factors explain over $27 million in the differences in fund balances from
2016 to 2017.
Attached are summaries of the City’s funds for the first quarter of FY 2017. In reviewing
these reports, please note the following:
• A majority of the revenues are recorded at the time they are actually received
(permits, property taxes, fees, etc.), however, some revenues are recorded at the
time of notification of the revenue being earned by the City (sales, income,
telecommunications taxes, etc).
• State revenue sources are delayed by one to three months based on the revenue
source in question.
• While some revenues are received on a monthly basis, other revenues are
received less uniformly throughout the year. An example is property taxes, which
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are billed semi-annually and then distributed by the County as payments are
received. This disbursal method contrasts with other revenue sources such as
sales taxes, which are collected by the State and distributed on a monthly basis.
The September financial report shows nearly 98% of property taxes being
received by the City of Evanston. Staff does not anticipate significant additional
property tax revenue.
• Operating expenses, including payroll, are reported at the time they are incurred
during the year. At year-end, the City often receives invoices after the close of
the year, for services used or items purchased during the year. These expenses
are recorded into the previous year for which they were incurred.
• Operating expenses are incurred on a uniform basis for items such as payroll,
utilities, fuel, etc., and on an as needed basis for supplies, equipment and
specific outsourced services.
General Fund Revenues:
General Fund revenues through September 30, 2017 were $87,484,657 or 73.65% of
budget. The first quarter performance of major General Fund revenue sources is
summarized below:
• Through September 30, 2017 property tax revenue was $28,030,940 or 97.9% of
budget. Financial reports include all Police and Firefighter Pension property taxes
in the General Fund. These taxes are then transferred to the respective pension
funds. This is one of the reasons that expenses for Police and Fire Departments
are over the 75% goal for the month—98% of property taxes have been
transferred (expensed) out of those departments into the Police and Fire Pension
Funds.
• State income tax is $5,494,805 through September 30, 2017, achieving 70% of
the budget target for this revenue item. State income tax is typically received in
arrears by one or two months.
• Sales tax revenue through the third quarter of FY 2017 was $11,854,720 or 68%
of budget. This is in line with the past two years of sales tax receipts for this
quarter; typically sales tax has the highest collections in the fourth quarter.
• Real estate transfer tax through September 30, 2017 totaled $2,664,677,
achieving 86% of the budget target for this item.
• Through September 30, 2017, licenses, permits, and fees were approximately
24% of budget at $719,768.
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The General Fund Revenue budget for 2017 is $118,778,832. A 75% target of this
amount is $89,084,124. This means that General Fund is currently under budget on
revenues by $1,599,467.
Based on staff estimates and expenditure cuts, staff estimates ending 2017 in a stable
financial position with only a modest surplus/deficit depending on final revenue
numbers, weather conditions and other variables that can impact operations in the
fourth quarter.
The revenue gap has closed because of property tax receipt in the third quarter.
We anticipate that the revenue gap will again widen as we operate in the fourth
quarter with no further property taxes being received.
As noted during Council review of the second quarter report, permit revenues are
still anticipated to be well below budget which accounts for a majority of the
revenue shortfall.
Currently, the General Fund has a surplus of $130,001. In the third quarter of
2016, the surplus was $5.3 million. The main reason for this surplus last year
was the receipt of building permit revenues along with the timing of property tax
revenues in the third quarter.
General Fund Expenditures:
Through September 30, 2017, General Fund expenditures were $87,354,657 or 73.6%
of budget for FY 2017. It is important to note, for the General Fund, many expenditures
/ disbursements are not made evenly throughout the year. For example:
• Seasonal employee wages in Parks, Recreation and Community Services are
typically charged during the summer months.
• Police Department assigns additional patrol details during the summer months.
• The first paycheck paid in January (January 13, 2017) has been partially charged
back to 2016 (payroll ended January 8, 2017). This means that January only has
1 ½ payrolls booked. These expenses will “catch up” at year-end when
December 2017 has 3 ½ payrolls.
• As previously stated, the expenses for Police and Fire now include the transfer of
property taxes to their respective pension funds. 98% of this expense has been
charged to these departments, pushing both over the 75% expense goal.
• As directed in July, staff has implemented a number of expense cutting
procedures designed to end 2017 with expenses in line with the reduced
revenues.
o Non-essential purchases have been held (i.e. furniture, training and travel)
o Over-time reports presented to Council monthly
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o Hiring freeze
o Furlough Day November 10th (to be reflected in 4th Quarter Report)
o Additional transfers from other funds
Staff will continue to monitor expenditures throughout the year and will provide regular
reports to the City Council.
Overall, a comparison between the third quarter of 2016 and the third quarter of 2017
can be seen below. It is important to note that 2017 is the first year where Economic
Development funds are included as revenues and expenses in the General Fund.
Revenues Expenses
Third Quarter 2016 88,063,846$ 82,784,748$
Third Quarter 2017 87,484,657$ 87,354,657$
Enterprise Funds:
Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all
below the 75% budget target. Similar to the General Fund, many enterprise fund
revenues and expenses / disbursements do not occur evenly throughout the fiscal year.
In the case of the Water and Sewer Funds, pumpage levels are lower, which reduces
both expense and revenues in these funds for the first quarter. In the case of Water,
Sewer, and Parking, capital expenses do not usually occur until the second and third
quarters each year. Staff will continue to monitor and report on the performance of City
enterprise fund revenues and expenditures throughout FY 2017.
A summary of Enterprise Revenue and Expenses is below:
Revenues
% of
Budget Expenses
% of
Budget Net Q3
Parking Fund 7,017,436 62.8% 6,645,095 45.8% 372,341
Water Fund 13,454,536 55.2% 11,478,378 30.1% 1,976,158
Sewer Fund 9,701,233 73.9% 8,924,815 61.1% 776,418
Solid Waste Fund 3,670,652 70.6% 3,536,905 68.0% 133,747
Attachments
Attachment 1: September 30, 2017 Monthly Financial Report
Attachment 2: Investment Report
Attachment 3: September 30, 2017 Investment Report
Attachment 4: September 30, 2017 Cash & Investment Summary by Fund
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To: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Ashley King, Finance & Budget Manager
Subject: September 2017 Monthly Financial Report
Date: November 1, 2017
Please find attached the unaudited financial statements as of September 30, 2017. A
summary by fund for revenues, expenditures, fund and cash balances is as follows:
YTD Revenues YTD Expenses YTD Net Fund Balance Cash Balance
87,484,657 87,354,657 130,001 14,723,355 8,595,629
644,365 509,204 135,161 205,967 205,967
949,293 671,492 277,801 864,189 864,189
1,000,000 750,000 250,000 250,000 1,250,000
6,655,851 4,788,069 1,867,783 2,518,438 2,518,400
131 30,962 (30,831)(30,831) 101,579
1,447,647 643,493 804,154 2,217,832 2,041,131
754,104 707,091 47,012 210,073 (115,398)
321,688 246,750 74,938 (117,338) (117,338)
128,654 647,015 (518,361)(454,255) (454,254)
71,321 25,345 45,976 256,897 256,897
- - - 169,915 169,915
273,090 323,498 (50,408)(48,031) (48,031)
152,136 302,722 (150,586)1,250,602 1,250,602
5,256,862 3,334,186 1,922,676 7,547,352 7,626,271
(44,005) 599,668 (643,672)- -
675,807 351,930 323,877 323,793 326,062
53,953 32,007 21,947 439,207 447,529
48,003 46,935 1,068 (28,347) (28,347)
595,433 602,194 (6,761)128,316 128,316
214,101 116,356 97,745 176,039 176,040
13,026,080 1,982,953 11,043,127 11,789,124 11,803,921
338,904 38,227 300,677 330,386 317,480
2,043,482 6,885,041 (4,841,560) 6,663,604 7,528,218
- 850,739 (850,739)(850,739) (850,739)
210,865 197,570 13,295 3,012,511 3,008,974
7,017,436 6,645,095 372,341 8,125,005 7,746,262
13,454,536 11,478,378 1,976,158 9,512,235 7,139,598
9,701,233 8,924,815 776,418 5,388,516 3,083,449
3,670,652 3,536,905 133,748 (839,035) (1,485,479)
2,569,382 2,160,211 409,171 1,171,915 464,220
1,220,613 534,554 686,059 1,571,392 1,571,392
13,079,524 14,077,728 (998,204) (3,995,229)(404,861)
173,015,799 159,395,788 13,620,011 72,482,859 65,117,594
Fund Fund Description
100 GENERAL FUND
176 HEALTH AND HUMAN SERVICES
175 GENERAL ASSISTANCE FUND
180 GOOD NEIGHBOR FUND
185 LIBRARY FUND
195 NEIGHBORHOOD STABILIZATION
200 MOTOR FUEL TAX FUND
205 EMERGENCY TELEPHONE (E911)
210 SPECIAL SERVICE AREA (SSA) #4
215 CDBG FUND
220 CDBG LOAN
235 NEIGHBORHOOD IMPROVEMENT
240 HOME FUND
250 AFFORDABLE HOUSING FUND
300 WASHINGTON NATIONAL TIF
310 HOWARD-HARTREY TIF
330 HOWARD-RIDGE TIF FUND
335 WEST EVANSTON TIF FUND
340 DEMPSTER-DODGE TIF FUND
345 CHICAGO-MAIN TIF
350 SPECIAL SERVICE AREA (SSA) #6
320 DEBT SERVICE FUND
186 LIBRARY DEBT SERVICE FUND
415 CAPITAL IMPROVEMENTS FUND
187 LIBRARY CAPITAL IMPROVEMENT
420 SPECIAL ASSESSMENT FUND
505 PARKING SYSTEM FUND
510 WATER FUND
515 SEWER FUND
605 INSURANCE FUND
520 SOLID WASTE FUND
600 FLEET SERVICES FUND
601 EQUIPMENT REPLACEMENT FUND
Memorandum
Attachment 1
17 of 120
Included above are the ending balances as of September 30, 2017 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric since
this represents liquid cash and/or invested assets which can be used (or easily sold) to support
and fund current operations. While ending fund balance is also an important measurement of
the City’s financial health, it usually includes illiquid assets or future cash receipts or
disbursements such as receivables (including property tax) due to the City and accounts
payable/accrued expenses.
During the 2016 Audit Process, a number of changes were made to the methodology behind
Evanston’s financial reporting. As a result, 2017 fund balances since April look significantly
different than those presented previously. In most instances, they are more closely aligned
with cash.
As of September 30, 2017, the General Fund is reporting a net surplus of $130,001. The
General Fund balance is $14,723,355 with a cash balance of $8,595,629. The attached
supplemental charts show the General Fund Revenues at 73.65% of budget and expenses
slightly lower at 73.60%. As of September 30, property tax revenues received are at 98% of
budget.
Through September 30, 2017, the Neighborhood Stabilization Fund is showing a negative fund
balance of $30,831. This is due to the timing of grant funding revenues.
Through September 30, 2017, the E911 Fund is showing negative cash balance of $115,398.
This is due to timing of E911 revenues from the state and the expenses related to the
replacement of Computer Aided Dispatch (CAD) and Police/Fire Records Software. Staff will
monitor the fund for the remainder of the year to ensure a positive ending balance.
Through September 30, 2017, the SSA #4 Fund is showing a negative fund and cash balance
of $117,338. This is due to the timing of payments to the Downtown Evanston group.
Through September 30, 2017, the CDBG Fund is showing a negative fund and cash balance
of $454,254. This is reimbursed with draw-downs in October.
Through September 30, 2017, the Home Fund is showing a negative fund and cash balance of
$48,031. This is reimbursed with draw-downs in October.
Through September 30, 2017, the Dempster-Dodge TIF Fund is showing a negative fund and
cash balance of $28,347. This is due to the payment of interest on the Line of Credit. This
negative balance was mitigated by the first receipt of TIF increment property taxes in August
and will be move closer to balance with September receipts.
Through September 30, 2017, the Capital Fund is showing a fund balance of $6,663,604 and a
cash balance of $7,528,218. Bond proceeds from the 2017A General Obligation Bonds were
received in October and will increase revenue received in this fund.
Through September 30, 2017, the Library Capital Improvements Fund is showing a negative
fund and cash balance of $850,739. The 2017A General Obligation Bonds included $1.4
million in bonds for Library Capital Projects as noted in the September 11, 2017 Council
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19 of 120
Jan Feb Mar Apr May Jun Jul Aug Sept
2016 Unreserved Fund
Balance 11,859,782 14,097,256 17,193,730 16,597,583 18,375,173 21,225,995 15,790,000 17,674,579 15,983,833
2017 Unreserved Fund
Balance 15,453,984 17,244,431 19,734,012 18,292,843 17,839,404 14,612,957 13,603,487 16,910,096 14,723,355
2016 Cash Balance 3,656,830 2,587,845 8,182,090 7,808,208 7,101,333 12,919,440 10,046,315 10,473,240 9,442,294
2017 Cash Balance 6,338,271 6,393,110 11,561,044 10,901,398 10,376,936 6,169,276 7,179,518 10,652,102 8,595,629
2016 v 2017 Fund and Cash Balance-- General Fund
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
2016 Unreserved Fund Balance
2017 Unreserved Fund Balance
2016 Cash Balance
2017 Cash Balance
20 of 120
2017 September YTD 2016
Budget 2017 Actual %Actual
28,639,628 62,673 28,030,940 97.87%27,302,687
49,402,274 3,090,978 34,014,975 68.85% 44,156,868
5,496,150 98,835 2,356,241 42.87% 6,851,422
11,648,000 566,367 6,090,377 52.29% 11,012,646
115,500 50,450 147,908 128.06%70,395
3,810,000 338,878 2,435,355 63.92% 3,611,901
640,000 53,333 502,214 78.47% 687,835
5,650,895 314,047 4,805,670 85.04% 5,401,563
2,642,500 182,154 1,902,305 71.99% 2,687,897
7,455,774 606,476 5,458,287 73.21%8,099,626
1,089,965 76,606 1,074,497 98.58% 1,238,785
2,138,046 206,067 634,964 29.70%1,338,382
50,100 7,478 30,925 61.73%30,285
REVENUE TOTAL 118,778,832 5,654,341 87,484,657 73.65% 112,490,292
CITY COUNCIL 498,189.26 40,532.83 357,288.50 71.72% 433,601.01
CITY CLERK 275,488.00 19,691.04 197,185.43 71.58% 294,664.86
CITY MANAGER'S OFFICE 9,878,454.00 806,952.23 5,232,516.47 52.97% 7,471,733.90
LAW 854,050.00 62,579.28 555,271.73 65.02% 1,052,130.01
ADMINISTRATIVE SERVICES 9,700,879.00 735,345.68 6,475,655.46 66.75% 9,164,946.70
COMMUNITY DEVELOPMENT 2,804,668.00 226,693.36 1,783,724.54 63.60% 2,510,408.43
POLICE 38,223,842.00 1,869,228.18 30,599,585.20 80.05% 37,817,627.43
FIRE MGMT & SUPPORT 24,294,001.00 974,501.37 19,553,609.90 80.49% 23,235,713.69
HEALTH 3,582,312.00 259,459.54 2,259,524.65 63.07% 3,097,350.98
PARKS, REC. AND COMMUNITY SERV.12,361,460.00 1,157,847.80 9,389,957.56 75.96% 11,997,475.88
PUBLIC WORKS AGENCY 16,212,848.00 1,688,250.97 10,950,337.54 67.54% 14,488,136.71
EXPENSE TOTAL 118,686,191 7,841,082 87,354,657 73.60%11,562,594
118,778,832 5,654,341 87,484,657 73.65% 112,490,292
118,686,191 7,841,082 87,354,657 73.60% 111,562,594
92,641 (2,186,741)130,001 927,698
REVENUE TOTALS
EXPENSE TOTALS
Fund 100 - GENERAL FUND Net Gain (Loss)
Fund 100 - GENERAL FUND Totals
Intergovernmental Revenue
Other Revenue
Interest Income
Parking Charges for Services
Parks and Recreation Charges for Services
Other Charges for Services
Interfund Transfers
Fee
Fines and Forfeitures
Property Taxes
Other Taxes
License
Classification
September 2017 Financial Report
Through 09/30/17
Summary Listing
Fund 100 - GENERAL FUND
Permit
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Fund 505 - PARKING SYSTEM FUND 2017 September YTD 2016
Budget 2017 Actual % Actual
- 50 1,900 -3,350
6,737,875 905,918 4,690,235 69.61% 6,340,992
65,000 - 61,000 93.85%168,500
4,120,636 - 2,060,318 50.00% 3,711,768
12,125 - - 0.00%-
203,216 26,902 163,637 80.52%195,895
35,070 6,691 40,347 115.05% 38,159
REVENUE TOTAL 11,173,922 939,560 7,017,436 62.80% 10,458,663
26,000 906 22,174 85.29%26,465
1,117,119 90,780 771,508 69.06%1,206,649
104,802 8,477 72,710 69.38%229,588
3,222,411 210,799 2,167,749 67.27%2,846,933
278,864 11,030 155,944 55.92%237,610
3,020,000 659,603 1,789,086 59.24%(24,598)
524,102 48,017 405,406 77.35% 504,784
- - - - 2,836,672
11,000 169 2,527 22.98%5,910
4,331,771 - 141,632 3.27%390,235
304,000 11,938 160,346 52.75% 255,626
1,584,683 106,224 956,012 60.33% 1,303,783
EXPENSE TOTAL 14,524,752 1,147,943 6,645,095 45.75%9,819,656
11,173,922 939,560 7,017,436 62.80% 10,458,663
14,524,752 1,147,943 6,645,095 45.75%9,819,656
(3,350,830)(208,383) 372,341 639,007
REVENUE TOTALS
EXPENSE TOTALS
Fund 505 - PARKING SYSTEM FUND Net Gain (Loss)
Debt Service
Miscellaneous
Interfund Transfers
Fund 505 - PARKING SYSTEM FUND Totals
Capital Outlay
Insurance and Other Chargebacks
Depreciation Expense
Contingencies
Pensions
Services
Supplies
Interest Income
Employee Pay
Benefits
Parking Charges for Services
Parks and Recreation Charges for Services
Interfund Transfers
Intergovernmental Revenue
September 2017 Financial Report
Through 09/30/17
Summary Listing
Permit
Classification
Other Revenue
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Fund 510-513 - WATER FUND 2017 September YTD 2016
Budget 2017 Actual % Actual
70,000 6,123 70,257 100.37%90,592
17,324,000 1,485,953 12,485,262 72.07% 15,851,052
36,000 4,641 37,119 103.11%51,737
135,000 428 140,164 103.82%168,482
6,828,400 57,825 698,022 10.22%306,143
1,600 3,661 23,711 1481.91%16,536
REVENUE TOTAL 24,395,000 1,558,632 13,454,536 55.15% 16,484,543
183,365 19,489 126,352 68.91%193,328
4,037,387 298,576 2,894,321 71.69%3,898,385
368,658 29,037 274,110 74.35%888,372
2,250,760 303,855 1,320,708 58.68%1,743,992
1,360,390 72,412 583,348 42.88%876,885
14,982,119 385,553 2,370,203 15.82%36,713
1,174,064 97,268 860,832 73.32%1,110,835
- - - - 1,973,593
1,000 - - -1,000
1,438,470 - 421,769 29.32%633,708
62,980 - - -238,468
3,502,313 291,859 2,626,735 75.00%3,502,313
EXPENSE TOTAL 29,361,507 1,498,050 11,478,378 39.09% 15,097,592
24,395,000 1,558,632 13,454,536 55.15% 16,484,543
29,361,507 1,498,050 11,478,378 39.09% 15,097,592
(4,966,507) 60,582 1,976,158 1,386,951
Services
Supplies
EXPENSE TOTALS
Fund 510 - WATER FUND Net Gain (Loss)
Miscellaneous
Interfund Transfers
Fund 510 - WATER FUND Totals
REVENUE TOTALS
Capital Outlay
Insurance and Other Chargebacks
Depreciation Expense
Contingencies
Debt Service
Employee Pay
Benefits
Pensions
Water Charges for Services
Sewer Charges for Services
Other Charges for Services
Other Revenue
September 2017 Financial Report
Through 09/30/17
Summary Listing
Fee
Classification
Interest Income
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Fund 515 - SEWER FUND 2017 September YTD 2016
Budget 2017 Actual % Actual
12,501,500 891,872 9,659,018 77.26% 13,027,160
19,650 21,750 21,750 -21,600
604,165 - 11,989 1.98%3,087
1,000 2,299 8,476 847.61%4,450
REVENUE TOTAL 13,126,315 915,922 9,701,233 73.91% 13,056,297
57,040 2,985 26,269 46.05%37,763
859,043 65,285 616,845 71.81%862,355
73,398 6,310 58,859 80.19%204,330
908,500 6,075 318,773 35.09%109,493
92,300 7,282 41,853 45.34%48,058
2,819,700 39,736 779,671 27.65% 15,370
432,953 36,798 323,046 74.61% 414,270
- - - -3,461,103
8,370,946 1,588,322 6,015,742 71.86%1,336,366
1,500 - - -5,000
991,677 82,640 743,757 75.00%773,873
EXPENSE TOTAL 14,607,057 1,835,431 8,924,815 61.10%7,267,980
13,126,315 915,922 9,701,233 73.91% 13,056,297
14,607,057 1,835,431 8,924,815 61.10%7,267,980
(1,480,742)(919,510) 776,418 5,788,316
EXPENSE TOTALS
Fund 515 - SEWER FUND Net Gain (Loss)
Miscellaneous
Interfund Transfers
Fund 515 - SEWER FUND Totals
REVENUE TOTALS
Insurance and Other Chargebacks
Depreciation Expense
Debt Service
Pensions
Services
Supplies
Employee Pay
Benefits
Sewer Charges for Services
Other Charges for Services
Capital Outlay
Classification
September 2017 Financial Report
Through 09/30/17
Summary Listing
Other Revenue
Interest Income
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Fund 520 - SOLID WASTE FUND 2017 September YTD 2016
Budget 2017 Actual % Actual
275,000 - 127,255 46.27% 170,144
3,632,394 299,383 2,687,904 74.00%3,586,453
1,055,967 87,997 791,975 75.00%1,055,967
238,000 1,554 63,518 26.69%274,808
REVENUE TOTAL 5,201,361 388,933 3,670,652 70.57%5,087,372
45,000 3,892 27,323 60.72% 43,025
644,768 39,785 397,720 61.68%620,226
60,473 3,640 38,365 63.44%151,916
3,679,126 517,243 2,555,921 69.47% 3,438,311
53,050 5,964 26,949 50.80% 54,768
25,750 126 23,112 89.76% 6,034
149,325 8,788 85,374 57.17%138,618
21,046 - 920 4.37%2,251
15,000 - 2,615 17.43%12,232
504,807 42,067 378,605 75.00%499,493
EXPENSE TOTAL 5,198,345 621,505 3,536,905 68.04%4,966,872
5,201,361 388,933 3,670,652 70.57%5,087,372
5,198,345 621,505 3,536,905 68.04%4,966,872
3,016 (232,572)133,748 120,500
REVENUE TOTALS
EXPENSE TOTALS
Fund 520 - SOLID WASTE FUND Net Gain (Loss)
Debt Service
Miscellaneous
Interfund Transfers
Fund 520 - SOLID WASTE FUND Totals
Services
Supplies
Capital Outlay
Insurance and Other Chargebacks
Benefits
Pensions
Other Charges for Services
Interfund Transfers
Other Revenue
September 2017 Financial Report
Through 09/30/17
Summary Listing
License
Classification
Employee Pay
25 of 120
Memorandum
To: Wally Bobkiewicz, City Manager
From: Martin Lyons, Asst. City Manager/CFO
Subject: 3rd Quarter 2017 - Cash and Investment Report
Date: October 31, 2017
Attached please find the Cash and Investment report as of September 30, 2017.
A comparison between the 2017 third quarter and 2016 third quarter investment report
indicate a decrease in combined cash & investments of $20,465,270 from $85,582,864
to $65,117,594. This was principally due to $14M bond proceeds received in September 2016
which were used to fund various projects. Cash and investment changes from the previous
period are summarized below:
As of September 30, 2017, ledger balances showing the highest percentage of total
deposits was held by First Bank and Trust at $31.2M or 47.9% of the total. PMA
Financial is in custody of money market funds at approximately $20.7M, or 31.8%, and
Certificates of Deposits at $3.5M or 5.3%. Illinois Funds was at $8.2M or 12.7% and
IMET was at $1.5M or 2.3%. The allocation of Cash and Investments is in compliance
with the City’s investment policy to ensure no financial institution should have greater
than 50% of the city’s total deposits. Approximately $19 million of the difference in cash
balances are due to the timing of bond issue proceeds in 2016 versus 2017 and the
timing of capital projects.
If you have any questions on this report or would like to discuss in greater detail, please
contact me by phone at (847) 448.8082 or by e-mail at mlyons@cityofevanston.org.
9/30/2017 9/30/2016 Change
Cash 31,201,554 44,784,035 (13,582,481)
Investments 33,916,040 40,798,829 (6,882,789)
TOTAL 65,117,594 85,582,864 (20,465,270)
Attachment 2
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ABCDEFGH
City of Evanston
Cash & Investments Bank
Investment Investment Investment
Description Type Bank Rate Amount Fund #Fund
IL Funds MMA US Bank 1.050 3,083,777 100 General
IL Funds MMA US Bank 1.050 14,913 175 General Assistance
IL Funds MMA US Bank 1.050 2,112,630 200 MFT
IL Funds MMA US Bank 1.050 653,216 205 E911
IL Funds MMA US Bank 1.050 367,967 250 Affordable Housing
IL Funds MMA US Bank 1.050 122 300 Washington National
IL Funds MMA US Bank 1.050 329,428 320 DS
IL Funds MMA US Bank 1.050 42 330 Howard Ridge TIF
IL Funds MMA US Bank 1.050 10,072 335 West Evanston TIF
IL Funds MMA US Bank 1.050 1,220,330 415 Capital Improvements
IL Funds MMA US Bank 1.050 220,619 420 Special Assessment
IL Funds MMA US Bank 1.050 63,857 505 Parking
IL Funds MMA US Bank 1.050 160,343 510 Water
IL Funds MMA US Bank 1.050 5,035 515 Sewer
US BANK Total 8,242,351
Money Market Fund MMA IMET 0.880 137,491 300 Washington National
Money Market Fund MMA IMET 0.880 25,778 320 Debt Service
Money Market Fund MMA IMET 0.880 3,954 330 Howard Ridge TIF
Money Market Fund MMA IMET 0.880 14,498 335 West Evanston TIF
Money Market Fund MMA IMET 0.880 389,020 415 Capital Improvements
Money Market Fund MMA IMET 0.880 724,356 420 Special Assessment
Money Market Fund MMA IMET 0.880 6,303 505 Parking
Money Market Fund MMA IMET 0.880 178,925 510 Water
IMET Total 1,480,325
Money Market Fund MMA PMA-SDA 1.000 5,689,588 300 Washington National
Money Market Fund MMA PMA-SDA 1.000 1,880,254 320 Debt Service
Money Market Fund MMA PMA-SDA 1.000 497,162 335 West Evanston TIF
Money Market Fund MMA PMA-SDA 1.000 4,024,388 415 Capital Improvements
Money Market Fund MMA PMA-SDA 1.000 4,583,170 505 Parking
Money Market Fund MMA PMA-SDA 1.000 3,287,262 510 Water
Money Market Fund MMA PMA-SDA 1.000 757,580 515 Sewer
PMA-SDA Total 20,719,404
Money Market Fund MMA PMA-CD .953-1.272 2,481,800 505 Parking
Money Market Fund MMA PMA-CD .993-1.060 248,185 510 Water
Money Market Fund MMA PMA-CD .993-1.060 743,975 515 Sewer
PMA-CD Total 3,473,960
Grand Total 33,916,040
Cash
1st Bank
Cash Cash 5,232,669 100 General
Cash Cash 873,997 175 General Assistance
Cash Cash 137,020 176 Health and Human Services
Cash Cash 1,333,333 180 Good Neighbor
Cash Cash 2,577,962 185 Library
Cash Cash 303,264 186 Library Debt Service
Cash Cash 108,029 195 Neighbrhd Stablztn
Cash Cash 0 205 E911
Cash Cash 0 210 SSD 4
Cash Cash 0 215 CDBG
Cash Cash 253,227 220 CD Loan
Cash Cash 169,915 235 Neighbrhd Improvemt
Cash Cash 0 240 Home
Cash Cash 885,028 250 Affordable Housing
Cash Cash 2,764,927 300 Washington National TIF
Cash Cash 9,647,930 320 Debt
Cash Cash 319,717 330 Howard Ridge
Cash Cash 0 335 West Evanston
Cash Cash 0 340 Dempster-Dodge-TIF
Cash Cash 128,316 345 Chicago-Main TIF
Cash Cash 176,040 350 Special Service Area (SSA)
Cash Cash 659,799 415 Capital Improvements
Cash Cash 2,803,772 420 Special Assess
Cash Cash 273,212 505 Parking
Cash Cash 4,917,499 510 Water
Cash Cash 499,953 515 Sewer
Cash Cash 0 520 Solid Waste
Cash Cash 270,325 600 Fleet
Cash Cash 1,438,946 601 Equipment Replacemt
Cash Cash 0 605 Insurance
35,774,878
Total Cash 35,774,878
Interfunds & negative cash (4,573,324)
Net Cash 31,201,554
Total Investments & Cash 65,117,594
CASH / INVESTMENT Investments Cash Total
GENERAL LEDGER Amount %Amount %Amount %
1ST Bank 31,201,554 100.00%31,201,554 47.92%
PMA-SDA 20,719,404 61.09%20,719,404 31.82%
CD 3,473,960 10.24%3,473,960 5.33%
IMET 1,480,325 4.36%1,480,325 2.27%
IL Funds 8,242,351 24.30%8,242,351 12.66%
Total 33,916,040 100.00% 31,201,554 100.00% 65,117,594 100.00%
September 30, 2017
Attachment 3
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Fund #Fund Cash Investments Interfund Total
100 General 5,232,669 3,083,777 279,183 8,595,629
175 General Assistance 873,997 14,913 (24,721) 864,189
176 Health and Human Services 137,020 - 68,947 205,967
180 Good Neighbor 1,333,333 - (83,333) 1,250,000
185 Library 2,577,962 - (59,562) 2,518,400
186 Library Debt Service 303,264 - 14,215 317,480
187 Library Capital Improvement FD - - (850,739) *(850,739)
195 Neighborhood Stabilization 108,029 - (6,450) 101,579
200 MFT - 2,112,630 (71,499) 2,041,131
205 E911 - 653,216 (768,614) *(115,398)
210 SSD4 - - (117,338) *(117,338)
215 CDBG - - (454,254) *(454,254)
220 CD Loan 253,227 - 3,670 256,897
235 Neighborhood Improvement 169,915 - 169,915
240 Home - - (48,030) *(48,030)
250 Affordable Housing 885,028 367,967 (2,393) 1,250,602
300 Washington National TIF 2,764,927 5,827,200 (965,856) 7,626,271
320 Debt Service 9,647,930 2,235,460 (79,470) 11,803,921
330 Howard Ridge 319,717 3,996 2,350 326,062
335 West Evanston - 521,732 (74,203) *447,529
340 Dempster-Dodge-TIF - - (28,347) *(28,347)
345 Chicago Main-TIF 128,316 - - 128,316
350 Special Service Area (SSA) #6 176,040 - - 176,040
415 Capital Improvements 659,799 5,633,738 1,234,681 7,528,218
420 Special Assessment 2,803,772 226,922 (21,720) 3,008,974
505 Parking 273,212 7,853,183 (380,133) 7,746,262
510 Water 4,917,499 3,874,715 (1,652,615) 7,139,598
515 Sewer 499,953 1,506,590 1,076,906 3,083,449
520 Solid Waste - - (1,485,479) *(1,485,479)
600 Fleet 270,325 - 193,895 464,220
601 Equipment Replacement 1,438,946 - 132,446 1,571,392
605 Insurance - - (404,861) *(404,861)
35,774,878 33,916,040 (4,573,324) 65,117,594
City of Evanston
Cash & Investment Summary by Fund
September 30, 2017
Attachment 4
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For City Council meeting of November 20, 2017 Item SP4
Ordinance 122-O-17, Amendment to City Code- Home Rule Taxes
For Introduction
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/CFO
Subject: Ordinance 122-O-17, Amending Portions of the City Code to Standardize
Home Rule Taxes for Due Dates, Deductions Provided, and Late Fees
Assessed
Date: November 14, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 122-O-17, amending portions of the
City Code to standardize home rule taxes for due dates, deductions provided, and late
fees assessed all contained within Title 2, Chapter 3 of the City Code.
Funding Source:
There are no expenses in this proposed amendment.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
The chart below is a consolidation of all Home Rule taxes levied by the City with the
associated tax percentage, deduction amount, due date and late fees. As detailed in the
chart, each tax type has different due date, late fee, and deduction amount which
creates a burden on businesses that must remit multiple tax returns. In many instances
these business also remit a similar tax return to the other governmental agencies. Both
the State of Illinois and Cook County Department of Revenue require all home rule
taxes to be remitted by the 20th of the month. By amending the City code and moving to
a standardize date that coincides with these other governmental agencies, Evanston
businesses would benefit by alleviating these differentiating due dates for these tax
returns.
Additionally, staff is recommending the elimination of the deduction percentage offered
on these home rule returns. These deductions were originally implemented to
Memorandum
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compensate the remitter for their time and effort in the collection of information and
payment, as well as to encourage compliance. With this amendment to standardize the
remittance date, as well as allowing all businesses to file their returns online, the original
intent of the deduction has been mitigated. Additionally neither the State nor County
offers this such deduction. This elimination will provide an additional $100,000 in home
rule tax revenues.
Current structure
Tax Type Code Section Tax Percentage
Deduction Percentage
(% of tax amount)Due Date Late fee %
Amusement 3-2-17 4.0%None 30 days after the end of each
month
10% + 1% interest per month
late
Athletic Contest And Exhibitions 3-2-1 3.0%None 10th day of subsequent month None
Athletic Contests And Exhibitions
Attendance 3-2-2 8.0%None 10th day of subsequent month None
Cable Franchise
(Municipal Television Consumer) 3-2-12 10.0%1%Quarterly $250 - $500
Gas Use (Natural Gas)3-2-9-7 2.5 cents per therm None
On or before the fifteenth day of
the second month following the
month in which the gas is used or
consumed
None
Hotel / Motel 3-2-4 7.5%3%15th of the quarter (1/15, 4/15…)10% + 1% interest per month
late
Liquor 3-2-14 6.0%2%13th day of the subsequent month 2% per month late
Medical Cannabis 3-2-18 6.0%None 20th day of subsequent month 10% per month late
Motor Fuel 3-2-16 $0.04 per gallon 3%10th day of subsequent month 1% per month late
Municipal Utility (Natural Gas)3-2-9 5% of gross receipts None On or before the first day of the
month None
Parking lot and Garage operations 3-2-15 Structured Rates None 10 days after the end of the
subsequent month 10% per month late
Telecommunications 3-2-9-8 6.0%None 30 days after the end of each
month None
Utility Tax (Electric)3-2-9-9 Structured Rates 3%Last day of the subsequent month $200 - $500
The proposed structure would make all due dates on the 20th day of the subsequent
month, make all late fees a standard 10% of the original amount due, and eliminate the
deduction percentage.
Attachments:
Ordinance 122-O-17
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11/6/17
122-O-17
AN ORDINANCE
Amending Portions of the City Code to Standardize Home Rule Taxes
for Due Dates, Deductions Provided, and Late Fees Assessed
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-2-1(D) “Athletic Contest and Exhibitions Tax”
within the Evanston City Code of 2012, as amended (“City Code”), is hereby amended
to read as follows:
(D) Payment. The athletic tax shallmust be paid to the City Collector not later than
the tenth twentieth day of each calendar month for all gross receipts during the
preceding calendar month. A verified statement of such gross receipts in the form
prescribed from time to time by the City Collector shallmust accompany the
payment. Acceptance by the City of any amount tendered in payment of the tax
shall beis without prejudice to any claim, demand or right on account of any
deficiency. Canceled admission tickets and complete and accurate records,
books and accounts in detail of all such gross receipts shallmust be kept in the
offices of the person engaged in conducting the athletic contests or exhibitions
within the City, or such other place as may be designated in writing by the person
liable to the tax. The City Collector shallmust have access to the canceled
admission tickets, records, books and accounts at all reasonable times for
auditing purposes. All taxes imposed by this Section 3-2-1 and remaining unpaid
after they are due will bear interest at a rate of ten percent (10%) per month of
the tax due.
SECTION 2: Section 3-2-2(D) “Athletic Contests and Exhibitions
Attendance Tax” within the City Code is hereby amended to read as follows:
(D) The admission tax shallmust be paid to the city collector not later than the
tenth twentieth day of each calendar month for all gross receipts during the
preceding calendar month. A verified statement of such gross receipts in the
form prescribed from time to time by the City Collector shallmust accompany
the payment. Acceptance by the City of any amount tendered in payment of
the tax shall beis without prejudice to any claim, demand or right on account
of any deficiency. Canceled admission tickets and complete and accurate
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records, books and accounts in detail of all such gross receipts shallmust be
kept in the offices of the persons engaged in conducting such athletic
contests or exhibitions within the City, or such other place as may be
designated, in writing, by the person liable for the tax. The City Collector
shallmust have access to the canceled admission tickets, records, books and
accounts at all reasonable times for auditing purposes. All taxes imposed by
this Section 3-2-2 and remaining unpaid after they are due will bear interest
at a rate of ten percent (10%) per month of the tax due.
SECTION 3: Sections 3-2-4-4 and 3-2-4-5 of the “Hotel-Motel Tax”
Chapter within the City Code are hereby amended to read as follows:
3-2-4-4. - ADMINISTRATION AND ENFORCEMENT.
The City Manager or his/her designee is hereby designated as the administration and
enforcement officer of the tax hereby imposed on behalf of the City. It shall beis the
responsibility and duty of the City Manager or his/her designee to collect all amounts
due the City from the owners, operators and licensees of motels and hotels within the
City.
The sworn monthly return for each completed calendar month is due within twenty (20)
days of the completion of the calendar month. At the time of filing such tax returns, the
owner, operator or licensee must pay to the City Manager or his/her designee all taxes
due for the period to which the tax return applies. A sworn quarterly hotel and motel
occupancy tax return shall be filed by each owner, operator or licensee of each hotel
or motel in the City and filed with the City Manager or his/her designee, on forms
prescribed by him/her, showing all receipts from each renting, leasing or letting of
rooms during the preceding three (3) months.
Each return shall be accompanied by payment to the City of all taxes due and owing
for the quarter covered by the return; provided, however, that the person making said
return may retain an amount of money equal to three percent (3%) of the tax due as
compensation for services rendered in the collection and payment of such tax.
The City Manager or his/her designee, or any person certified by him/her as his/her
deputy or representative, may enter the premises of any hotel or motel for the
purposes of inspection and examination of its books and records for the proper
administration of this Section, and for the enforcement of collection of the tax hereby
imposed. It is unlawful for any person to prevent, hinder or interfere with the City
Manager or his/her designee or his/her duly authorized deputy or representative in the
discharge of his/her duties hereunder.
3-2-4-5. - ENFORCE PAYMENT OF TAX.
(A) Failure to Pay. Whenever any person shall fail to pay any taxes herein
provided, or when any owner, operator or licensee of a hotel or motel in the
City shall fail to collect the tax hereby imposed from any person who has the
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ultimate liability for payment of the same, the Corporation Counsel shall,
upon request of the City Manager or his/her designee, bring or cause to be
brought an action to enforce the payment of said tax on behalf of the City in
any court of competent jurisdiction.
If the City Manager, after a hearing held by or for him/her, shall find that
any hotel or motel owner, operator or licensee has willfully evaded
his/her responsibility to collect the tax imposed by this Section, he may
suspend or revoke all City licenses held by such tax evader. Said person
shall have an opportunity to be heard at such hearing, to be held not less
than five (5) days after notice of the time and place thereof, addressed to
him/her at his/her last known place of business. Any suspension or
conviction resulting from such hearing shall not relieve or discharge any
civil liability for nonpayment of the tax due.
(B) Interest and Penalties. In the event of failure by any hotel or motel owner,
operator or licensee to collect and pay to the City Manager or his/her
designee the tax required hereunder within 20 days following the completion
of the calendar month, thirty (30) days after the same shall be due, interest
shall accumulate and be due upon said tax at the rate of one percent (1%)
per month. In addition, a late fee penalty of ten percent (10%), per month, of
the tax. and interest due shall be assessed and collected against any hotel or
motel owner, operator or licensee who shall fail to collect and remit the tax
imposed by this Section.
SECTION 4: Subsections 3-2-9-4 and 3-2-9-5 of the “Municipal Utility Tax”
Section within the City Code are hereby amended to read as follows:
3-2-9-4. - RETURNS, PAYMENT OF TAX.
(A) On or before the firsttwentieth day of theevery month, the taxpayers described in
Section 3-2-9-2 of this Chapter shallmust make a return to the City Finance
Director. Said return shallmust state:
1. Name;
2. Principal place of business;
3. Gross receipts during those months upon which the basis of the tax is
imposed;
4. Amount of tax;
5. Such other reasonable and related information as the corporate authorities
may require.
(B) The taxpayer making the return herein provided for shallmust, at the time of
making such return, pay to the City Finance Director the amount of tax herein
imposed; provided, that in connection with any return the taxpayer may, if he/she
so elects, report and pay an amount based upon his/her total billings of the
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business subject to the tax during the period for which the return is made
(exclusive of any amounts previously billed) with prompt adjustments of later
payments based upon any difference between such billings and the taxable
gross receipts.
(C) If it shall appears that an amount of tax has been paid which was not due under
the provisions of this Section, whether as the result of a mistake of fact or an
error of law, then such amount shallmust be credited against any tax due, or to
become due, under this Section, from the taxpayer who made the erroneous
payment; provided, that no amounts erroneously paid more than three (3) years
prior to the filing of a claim therefor shallwill be so credited. If a taxpayer under
this Section is unable to use a credit authorized by this Subsection solely
because the tax imposed by Section 3-2-9-2 of this Chapter has been replaced
by the tax imposed under Section 3-2-9-9 of this Chapter, then the taxpayer may
apply such credit against any tax due under said Section 3-2-9-9.
(D) No action to recover any amount of tax due under the provisions of this Section
shallwill commence more than three (3) years after the due date of such amount.
3-2-9-5. - FAILURE TO MAKE RETURN; FRAUDULENT RETURN.
Any taxpayer who fails to make a return, or who makes a fraudulent return, or who
willfully violates any other provision of this Section shallwill be fined not less than five
hundred dollars ($500.00), and in addition shallwill be liable in a civil action for the
amount of tax due, plus interest and costs.
All taxes imposed by this Section 3-2-9 and remaining unpaid after they are due will
bear interest at a rate of ten percent (10%) per month, or fraction thereof. The tax by
this Section must be collected by any person pursuant to this Section and constitutes
a debt owed by the person to the City.
SECTION 5: Sections 3-2-9-7-3 and 3-2-9-7-5 of the “Evanston Gas Use
Tax” Chapter within the City Code are hereby amended to read as follows:
3-2-9-7-3. - TAX IMPOSED.
(A) Except as otherwise provided by this Section 3-2-9-7, a tax is imposed on the
privilege of using or consuming gas in the City that is purchased in a sale at retail
at the rate of 2.5 cents ($0.025) per therm.
(B) The ultimate incidence of and liability for payment of the tax is on the retail
purchaser, and nothing in this Section 3-2-9-7 shallmust be construed to impose
a tax on the occupation of distributing, supplying, furnishing, selling or
transporting gas.
(C) The retail purchaser shallmust pay the tax, measured by therms of gas delivered
to the retail purchaser's premises, to the public utility designated to collect the tax
pursuant to Section 3-2-9-7-5 of this Chapter on or before the payment due date
of the public utility's bill first reflecting the tax, or directly to the Finance Director
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on or before the fifteenthtwentieth day of the second month following the month
in which the gas is delivered to the retail purchaser if no public utility has been
designated to collect the tax pursuant to Section 3-2-9-7-5 of this Chapter or if
the gas is delivered by a person other than a public utility so designated.
(D) To prevent multiple taxation, the use of gas in the City by a retail purchaser
shallwill be exempt from the tax imposed by this Section 3-2-9-7 if the gross
receipts from the sale at retail of such gas to the retail purchaser are properly
subject to a tax imposed upon the seller of such gas pursuant to the City's
municipal utility tax, Section 3-2-9 of this Chapter, as amended from time to time,
authorized pursuant to 65 ILCS 5/8-11-2.
(E) A purchaser who purchases gas for resale and therefore does not pay the tax
imposed by this Section 3-2-9-7 with respect to the use or consumption of the
gas, but who later uses or consumes part or all of the gas, shallmust pay the tax
directly to the Finance Director on or before the fifteenthtwentieth day of the
second month following the month in which the gas is used or consumed.
(F) The tax shallwill apply to gas for which the delivery to the retail purchaser is billed
by a public utility.
(G) The tax shallwill not apply to the use or consumption of gas by:
1. A public utility engaged in the business of distributing gas, or
2. A school district created and operating under the school code of the state,
or
3. A unit of local government.
3-2-9-7-5. - COLLECTION OF TAX.
(A) The Finance Director is authorized to enter into a contract for collection of the tax
imposed by this Section 3-2-9-7 with any public utility providing gas service in the
City. The contract shallmust include and substantially conform with the following
provisions:
1. The public utility will collect the tax with respect to gas delivered by it to its
customers as an independent contractor;
2. The public utility will remit collected taxes to the Finance Director no more
often than once each month;
3. The public utility will be entitled to withhold from tax collections a service
fee not to exceed three percent (3%) of the amounts collected and timely
remitted to the Finance Director;
4. The public utility shallwill not be liable to the City for any tax not actually
collected from a retail purchaser; and
5.4. Such additional terms as the parties may agree upon.
(B) A public utility designated to collect the tax imposed by this Section 3-2-9-7 from
its customers shallmust bill each customer for the tax on all gas delivered to the
customer unless: 1) the customer's use or consumption is exempt from the tax
pursuant to a duly passed and authorized ordinance of the City, or 2) the public
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utility has received written notification from the City that the customer is exempt
from the tax.
SECTION 6: Subsections 3-2-9-8-2 and 3-2-9-8-6 of the
“Telecommunications Tax” Chapter within the City Code are hereby amended to read
as follows:
3-2-9-8-2. - COLLECTION OF TAX.
The tax authorized by this Section 3-2-9-8 shallmust be collected from the taxpayer by a
retailer maintaining a place of business in this State and making or effectuating the sale
at retail and shallmust be remitted by such retailers to the City on or before the twentieth
day of every month. Any tax required to be collected pursuant to this Section and any
such tax collected by such retailer shallwill constitute a debt owed by the retailer to the
City. Retailers shallmust collect the tax from the taxpayer by adding the tax to the gross
charge for the act or privilege of originating or receiving telecommunications when sold
for use in the manner prescribed by the City. The tax authorized by this Section 3-2-9-8
shallwill constitute a debt of the purchaser to the retailer who provides such taxable
services until paid and, if unpaid, is recoverable at law in the same manner as the
original charge for such taxable services. If the retailer fails to collect the tax from the
taxpayer, then the taxpayer shallwill be required to pay the tax directly to the City in the
manner provided by the City.
3-2-9-8-6. - PENALTY.
Any taxpayer who fails to make a return or who makes a fraudulent return, or who
willfully violates any other provision of this Section shallmust be fined not less than five
hundred dollars ($500.00), and in addition shallwill be liable in a civil action for the
amount of tax due, plus interest and costs.
All taxes imposed by this Section 3-2-9-8 and remaining unpaid after they are due will
bear interest at a rate of ten percent (10%) per month, or fraction thereof. The tax by
this Section must be collected by any person pursuant to this Section and constitutes
a debt owed by the person to the City.
SECTION 7: Sections 3-2-9-9-3, 3-2-9-9-4 and 3-2-9-9-8 of the “Municipal
Utility Electricity Tax” chapter within the City Code are hereby amended to read as
follows:
3-2-9-9-3. COLLECTION OF TAX.
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(A) Subject to the provisions of Section 3-2-9-9-5 of this Chapter regarding the
delivery of electricity to resellers, the tax imposed under this Section 3-2-9-9 shall
must be collected from purchasers by the person maintaining a place of business
in this state who delivers electricity to such purchasers. This tax shall will
constitute a debt of the purchaser to the person who delivers the electricity to the
purchasers and is recoverable at the same time and in the same manner as the
original charge for delivering electricity.
(B) Any tax required to be collected by this Section 3-2-9-9, and any tax in fact
collected, shall will constitute a debt owed to the City by the person delivering the
electricity, provided, that the person delivering electricity shall will be allowed
credit of such tax related to deliveries of electricity the charges for which are
written off as uncollectible, and provided further, that if such charges are
thereafter collected, the delivering supplier shall will be obligated to remit such
tax.
(C) Persons delivering electricity shall must collect tax from the purchaser by adding
such tax to the gross charge for delivering electricity. Persons delivering
electricity shall also be authorized to add to such gross charge an amount equal
to three (3) percent of the tax they collect to reimburse them for their expenses
incurred in keeping records, billing customers, preparing and filing returns,
remitting the tax and supplying data to the City upon request. For purposes of
this Section, any partial payment of a billed amount not specifically identified by
the purchasers shall will be deemed to be for the delivery of electricity.
3-2-9-9-4. – TAX REMITTANCE AND RETURN.
(A) Every tax collector shall must on a monthly basis file a return in a form prescribed
by the City Finance Director or his/her designee. The return and accompanying
remittance shall will be due on or before the last day of the month twenty (20)
days following the completion of the calendar month, following the month during
which the tax is collected or is required to be collected under this Chapter.
(B) If the person delivering electricity fails to collect the tax from the purchaser or is
excused from collecting the tax, then the purchaser shall must file a return in a
form prescribed by the City Finance Director or his/her designee and pay the tax
directly to the City Finance Director or his/her designee on or before the last day
of the month twenty (20) days following the completion of the calendar month,
following the month following the month during which the electricity is used or
consumed.
3-2-9-9-8. – FAILURE TO MAKE RETURN; FRAUDULENT RETURN.
If for any reason any tax is not paid when due, a penalty at the rate of ten percent (10%)
per month on the amount of tax which remains unpaid will be added and collected. Any
taxpayer who fails to make a return, or who makes a fraudulent return, or who willfully
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violates any other provision of this Section 3-2-9-9 shall will be fined not less than two
hundred dollars ($200.00), nor more than five hundred dollars ($500.00), and in addition
shall will be liable in a civil action for the amount of tax due, plus interest and costs.
SECTION 8: Sections 3-2-12-5 and 3-2-12-8 of the “Municipal Television
Consumer Tax” Chapter within the City Code is hereby amended to read as follows:
3-2-12-5. - SUBMIT RETURNS, PAYMENT OF TAX.
This Section shall be effective as of the date of its operation on or before the first day of
January, April, July and October of each year in which the person engaged in any
business set forth in Subsection 3-2-12-1 of this Section shall make a return to the City
Collector for the previous three (3) months stating. The monthly return for each
completed calendar month will be due within twenty (20) days of the completion of the
calendar month. Each return must state the following:
1. Name;
2. Principal place of business;
3. Gross payment for services in the City as defined in Subsection 3-2-12-4 hereof
during the preceding quartermonth;
4. Amount of tax;
5. Such other reasonable and related information as the corporate authorities may
require.
The persons making the return herein provided for shallmust, at the time of making such
return, pay to the City Collector the amount of tax herein imposed; provided, that in
connection with any return the person may, if he/she so elects, report and pay an
amount based upon his/her total billings of business subject to the tax during the period
for which the return is made (exclusive of any amounts previously billed) with prompt
adjustments of later payments based upon any differences between such billings and
the taxable gross costs.
The person making the return shall be entitled to retain a sum equal to one percent
(1%) of the amount due to the City as compensation for the collection of said taxes.
3-2-12-8. - PENALTY.
Any person who fails to make a return, or who makes a fraudulent return, or who
willfully violates any other provision of this Section shallmust be fined not less than two
fifty hundred dollars ($250.00) nor more than five hundred dollars ($500.00) and in
addition, shallwill be liable in a civil action for the amount of tax due. In addition to the
foregoing, the City may commence appropriate action in law or equity to enjoin any
person providing services covered by this tax who shall fails to make a return from
providing such services within the City.
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All taxes imposed by this Section 3-2-12 and remaining unpaid after they are due will
bear interest at a rate of ten percent (10%) per month, or fraction thereof. The tax by
this Section must be collected by any person pursuant to this Section and constitutes
a debt owed by the person to the City.
SECTION 9: Sections 3-2-14-3, 3-2-14-7, and 3-2-14-8 of the “Liquor
Code” chapter within the City Code are hereby amended to read as follows:
3-2-14-3. - TAX IMPOSED.
A tax is hereby levied and imposed upon the privilege of purchasing beverages
containing alcoholic liquor at a lawfully licensed liquor dealer in the City for
consumption on or off the premises at the rate of six percent (6%) of the purchase
price, exclusive of any other tax charged for such alcoholic liquor. However, the dealer
may retain an amount of money equal to two percent (2%) of the tax due as
compensation for services rendered in the collection and payment of such tax.
3-2-14-7. - FILING OF RETURN.
The owner or owners of each lawfully licensed liquor dealer within the City shallmust
file tax returns showing tax receipts received during each month period on forms
prescribed by the City Manager. The returns shallwill be due on or before the twentieth
thirtieth day of the calendar month succeeding the end of the monthly filing period. At
the time of filing said returns, the owner shallwill pay to the City all taxes due for the
period to which the tax return applies.
3-2-14-8. - FAILURE TO PAY TAX.
If for any reason any tax is not paid when due, a penalty at the rate of ten two percent
(10 2%) per month on the amount of tax which remains unpaid shallmust be added
and collected. Whenever any person shall fails to pay any tax as herein provided, the
Corporation Counsel, may bring an action to enforce the payment of said tax on behalf
of the City in any court of competent jurisdiction.
SECTION 10: Section 3-2-15-5 of the “Municipal Parking Tax” chapter
within the City Code is hereby amended to read as follows:
3-2-15-5. - FILING OF RETURN.
(A) The monthly return for each completed calendar month will be due within
twenty (20) days of the completion of the calendar month. By the tenth
twentieth day of the month succeeding the month for which the tax was due,
Every person operating or conducting a parking lot, parking area, or garage
shall must file tax returns showing tax receipts received with respect to each
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parking place during each month period ending on the last day of each month
upon forms prescribed by the City Manager or his/her designee Director of
Finance. At the time of filing said tax returns, the operator must shall pay over
to the City Manager or his/her designee Director of Finance all taxes due for
the period to which the tax return applies.
(B) All taxes imposed by this Section 3-2-15 and remaining unpaid after they are
due shallwill bear interest at a rate of ten (10) percent per month, or fraction
thereof.
SECTION 11: Sections 3-2-16-4 and 3-2-16-7 of the “Motor Fuel Tax”
chapter within the City Code are hereby amended to read as follows:
3-2-16-4. - COLLECTION OF TAX.
The dealer must shall have the duty to collect the tax imposed by this Section herein
from each purchaser. The monthly return for each completed calendar month will be
due within twenty (20) days of the completion of the calendar month and submitted On
the tenth day of each month, the dealer shall transmit a report of sale of motor fuel in
the previous month to the Finance Director or his/her designee on such form and in
the manner prescribed by the Finance Director or his/her designee. Each report of
sale of motor fuel shall must be accompanied by a remittance of the appropriate
amount of tax applicable to the sale reported; provided, however, that the dealer may
retain an amount of money equal to three (3) percent of the tax due as compensation
for services rendered in the collection and payment of such tax. Payment of the tax
imposed herein shall be made to the Finance Director.
3-2-16-7. - FAILURE TO PAY TAX.
Any violation of this Section 3-2-16 shall will be punishable by a fine of not less than
one hundred dollars ($100.00) and not more than five hundred dollars ($500.00). It
shall will be deemed a violation of this Section 3-2-16 for any person knowingly to
furnish false or inaccurate information as required herein.
Criminal prosecutions pursuant to this Section shall will in no way bar the right of the
City to institute civil proceedings to recover delinquent taxes, interest and penalties
due and owing as well as costs incurred for such proceedings. Civil penalties
assessed pursuant to this Section shall will not exceed five hundred dollars ($500.00)
for each offense.
All taxes imposed by this Section 3-2-16 and remaining unpaid after they are due
will bear interest at a rate of ten percent (10%) per month, or fraction thereof. For
the purpose of this Section interest shall be computed at the rate of one percent
(1%) per month from the first day of delinquency. The tax herein by this Section
must required to be collected by any dealer pursuant to this Section and shall
constitutes a debt owed by the dealer to the City.
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SECTION 12: Section 3-2-17-4 and 3-2-17-5 of the “Amusement Tax”
Chapter within the City Code is hereby amended to read as follows:
3-2-17-4. – COLLECTION, PAYMENT AND ACCOUNTING.
(A) It shall be the duty of Every owner, manager or operator of amusement or of a
place where an amusement is being held to must collect secure from each
patron the tax imposed by this Section 3-2-17. The monthly verified return for
each completed calendar month shall be due within twenty (20) days of the
completion of the previous calendar month. and to remit the tax to the City not
later than the last day of each calendar month for all admission fees or other
charges received during the immediately preceding calendar month. A verified
statement of admission or charges in a form prescribed by the Finance Director
shallmust accompany each remittance. Acceptance by the City of any amount
tendered in payment of the tax shallmust be without prejudice to any claim,
demand or right on account of any deficiency.
(B) Canceled admission tickets, stubs, receipts, and complete and accurate
records, books and accounts in detail of all receipts shallmust be kept at the
place of amusement or such other place in the City as may be designated in
writing by the person liable for collection of the tax, addressed to the Finance
Director. All such books, records and accounts shallwill be open to inspection
by the Finance Director or his/her designee, at all reasonable times during
regular business hours.
(C) Every owner, manager or operator who is required to collect the tax imposed by
this Section 3-2-17 shallwill be considered a tax collector for the City. All
amusement taxes collected shallmust be held by such tax collector as trustee
for and on behalf of the City. The failure of the tax collector to collect the tax
shallwill not excuse or release the patron from the obligation to pay the tax.
(D) In order to permit sound fiscal planning and budgeting by the City, no person
shall be entitled to a refund of, or credit for, the tax imposed by this Section 3-
2-17 unless the person files a claim for refund or credit within one year after
the date on which the tax was paid or remitted to the City.
3-2-17-5. - PENALTIES.
(A) It is unlawful for any person to produce, present or conduct any amusement,
without collection of the amusement tax, except as otherwise provided in
this Section 3-2-17.
(B) If for any reason any tax is not paid on or before the twentieth day of the month,
a penalty at the rate of ten percent (10%) per thirty-day period, or portion
thereof, from the day of delinquency will be added and collected. If the person
required to collect the amusement tax fails to remit amusement taxes to the
Finance Department of the City within ten (10) days after such remittance is
due, a penalty of ten percent (10%) of the amusement taxes due shall be
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assessed against such person. Additionally, interest shall be due upon any
such unpaid amusement taxes at a rate of one percent (1%) per month
commencing on the first day of the month immediately following the month in
which such amusement taxes were required to be remitted to the City.
(C) Any person who violates any of the provisions of this Section 3-2-17 shall, upon
conviction thereof, be punished by a fine of not less than five hundred dollars
($500.00) nor more than one thousand dollars ($1,000.00). Each fee or charge
paid by a person for admission for amusement without payment of the tax
shallwill constitute a separate offense. All fines shallwill be in addition to the
unpaid amusement taxes plus interest and penalties. The payment of a fine
shallwill not relieve the person so fined from liability for the tax herein provided.
SECTION 13: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 14: This ordinance shall be in full force and effect on January
1, 2018.
SECTION 15: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 20, 2017 Item SP5
Ordinance 116-O-17, Increasing Meter Charges and Water Rates
For Introduction
To: Honorable Mayor and Members of the City Council
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 116-O-17, Amending City Code 7-12-17,
Increasing the Meter Charges and Water Rates
Date: November 16, 2017
Recommended Action:
Staff recommends that City Council adopt Ordinance 116-O-17, which would increase
the water meter charges and water rates by seven percent (7%).
Livability Benefits:
Built Environment: Manage water resources responsibly
Summary:
Staff is recommending a seven percent (7%) water rate increase. The existing water
rate is billed as a minimum charge for the first 5 units based on water meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period
(1 unit = 100 cubic feet or 748 gallons of water).
Effective January 1, 2018, both the minimum charge and the quantity charge are
proposed to be raised by seven percent. For the 5/8-inch and the 3/4-inch meter sizes
(the meter sizes most commonly used in single family homes), the minimum charge for
the first 5 units consumed in the bi-monthly billing period will increase from $8.25 to
$8.83. The quantity charge for usage in excess of the first 5 units will increase from
$2.31 per unit to $2.47 per unit. A fee table for the proposed water rates is provided in
Exhibit 1.
Memorandum
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EXHIBIT 1
PROPOSED 2018 WATER RATES AND MINIMUM CHARGE STRUCTURE
BI-MONTHLY MINIMUM CHARGE
BASED ON WATER METER SIZE*
Meter
Size
Minimum Charges
Proposed 1/1/2017
Minimum Charges
Proposed 1/1/2018
5/8” & 3/4" $008.25 $008.83
1” $016.46 $017.61
1 1/2" $030.81 $032.97
2” $048.52 $051.92
3” $085.45 $091.43
4” $136.88 $146.46
6” $241.38 $258.28
8” $408.63 $437.23
*The minimum charges include the first 5 units (500 cubic feet)
of water consumed per bi-monthly billing period.
QUANTITY CHARGE
FOR USAGE IN EXCESS OF 5 UNITS*
Quantity Charge
Effective 1/1/2017
Quantity Charge
Proposed 1/1/2018
$2.31 per unit $2.47 per unit
*1 unit = 100 cubic feet of water consumption.
As of January 1, 2018, customers would be
charged $2.47 per unit of usage in excess of the
minimum in each bi-monthly billing period.
Analysis:
The financial goals of the water fund are to maintain a minimum cash balance of
$3,500,000 and to keep debt service expenses to less than twenty-five percent of the
operating capital while maintaining the water treatment plant in good operating condition
and to replace or rehabilitate one percent (1.5 miles) of the water distribution system
annually.
The major challenge in meeting these financial goals is the annual cost to replace 1.5
miles of the water distribution system. The cost to complete this type of work is
approximately $3,500,000 annually and continues to increase.
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A recent article in the Chicago Tribune indicated that Evanston had one of the lowest
water rates, and also had a very low percentage of water loss through leaky pipes or
water main breaks. Another statistic reviewed in the article was the age of the water
main pipes. For the 163 communities surveyed in the article, the average percentage of
water main over 60 years old was 29.3%. In Evanston 62.8% of the water mains are
over 60 years old, much higher than the average of all the communities. Several other
surrounding communities (Skokie, Lincolnwood, Morton Grove, and Park Ridge) also
have high percentages of water mains over 60 years old. The article indicates that 88%
of Skokie’s water mains are over 60 years old. However, Evanston is unique in the age
of its water mains because unlike Skokie, whose water mains were mostly constructed
in the late 1940s, early 1950s, Evanston water main system is much older. Evanston
has nearly 50 miles, or 32% of the total system, that is over 100 years old and another
40 miles, or 25% of the total system, that is over 80 years old. These older water mains
are constructed of cast iron pipes which are projected to have a useful life of 125 years.
A map indicating the age of the Evanston water main is attached for reference.
It is therefore critical for Evanston to continue to replace water main each year. Since
this work should be completed annually, staff recommends that the cost to complete this
work be provided by the water fund without the need to sell bonds. The majority (78%)
of the Evanston water mains are comprised of smaller diameter water mains that
Evanston retail customers are solely responsible for. The responsibility for the
remaining 22% of the distribution system is equally shared with Skokie. Unlike projects
at the water plant where all of the wholesale water customers help fund the
improvements, funding for water main projects is vastly dependent on revenue from the
Evanston retail users.
Impact to Users:
Exhibit 2 illustrates staff’s recommendation for both the sewer and water rates
adjustments over the next several years. It is staff’s recommendation to continue to
lower the sewer rate, as debt service from the Long Range Sewer Improvement project
decreases, and to raise the water rate accordingly so that the Evanston users do not
realize any overall increase to the sewer and water rates.
EXHIBIT 2
Evanston Combined Water & Sewer Rates per 100 Cubic Feet
YEAR 2017 2018 2019 2020 2021
Sewer Rate per
100 CF $3.82 $3.66 $3.39 $3.09 $3.09
Water Rate per
100 CF $2.31 $2.47 $2.74 $3.04 $3.04
Total Water &
Sewer Rate $6.13 $6.13 $6.13 $6.13 $6.13
Total Percent
Change 0% 0% 0% 0% 0%
Raising the water rates helps provide the funding needed for the annual water main
replacement program, minimizing the amount of bonds needed to fund the program.
45 of 120
Summary:
Evanston’s water and sewer rates are based on one-hundred cubic feet units because
water meters measure water usage in cubic feet. Municipalities bill in different units,
including 100 cubic feet, 1,000 cubic feet and 1,000 gallons. In order to compare the
Evanston rate to other municipalities, all rates were converted to a cost per 1,000
gallons.
Even with the proposed 2018 water rate increase, Evanston’s water rate at $3.30 /
1,000 gallons will continue to be the lowest in the Chicagoland area. Evanston’s sewer
rate, at $4.89 / 1,000 gallons will continue to be one of the highest in the Chicagoland
area. However, Evanston’s combined water and sewer rate at $8.19 / 1,000 gallons is
in the lower half of the surrounding communities.
EXHIBIT 3
Evanston Combined Water & Sewer Rates per 1,000 Gallons
Community water sewer total
Palatine 4.05$ 1.10$ 5.15$
Skokie 5.71$ -$ 5.71$
Wheeling 6.00$ 1.48$ 7.48$
Arlington Heights 6.09$ 1.52$ 7.61$
Chicago 3.88$ 3.88$ 7.76$
Glenview 6.47$ 1.35$ 7.82$
Des Plaines 6.82$ 1.22$ 8.04$
Evanston 3.30$ 4.89$ 8.19$
Wilmette 3.49$ 5.67$ 9.16$
Niles 8.44$ 0.75$ 9.19$
Park Ridge 7.97$ 1.42$ 9.39$
Lincolnwood 8.69$ 1.00$ 9.69$
Buffalo Grove 5.91$ 4.00$ 9.91$
Deerfield 5.89$ 4.43$ 10.32$
Schamburg 9.34$ 1.93$ 11.27$
Lincolnshire 5.38$ 6.06$ 11.44$
Morton Grove 10.81$ 1.15$ 11.96$
Oak Park 9.33$ 2.67$ 12.00$
Rate per 1,000 Gallons
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Staff believes that other communities will increase their combined rates over the next
several years, where Evanston is projecting to avoid any combined rate increase. As a
result, staff anticipates that the Evanston rate will move towards the top of this list and
be one of the lower combined rates.
Attachments:
Ordinance 116-O-17
Water distribution main age map
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10/11/2017
116-O-17
AN ORDINANCE
Amending City Code Section 7-12-17,
City Waterworks System “Charges, Rates, Fees and Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-17 of the City Code is hereby amended to
read as follows, to include a seven percent (7%) rate increase effective January 1,
2018.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as described in
Section 1-4-1 of this Code.
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement
¾ inch displacement
1 inch displacement
1 ½ inch displacement
2 inch displacement, compound, or turbine
3 inch displacement
3 inch compound
3 inch turbine
4 inch displacement or compound
4 inch turbine
6 inch displacement or compound
6 inch turbine
8 inch compound
8 inch turbine
$930.00
$1,331.00
$2,261.00
$4,393.00
$7,024.00
$13,310.00
$14,197.00
$15,923.00
$22,615.00
$27,280.00
$43,936.00
$54,483.00
$70,988.00
$80,081.00
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116-O-17
~2~
Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Quantity rate charged for all water used during the period for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Size Charge
5/8” and ¾” $8.258.83
1” $16.4617.61
1 ½” $30.8132.97
2” $48.5251.92
3” $85.4591.43
4” $136.88146.46
6” $241.38258.28
8” $408.63437.23
$2.312.47/ 100 cubic feet
Water Turn On Fee
During business hours
Outside of business hours
Section 7-12-7-3
$25.00
$75.00
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty
Services, 2” and smaller
Services, greater than 2”
Section 7-12-12
Time and materials for repairs plus:
$100.00
$500.00
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
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116-O-17
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Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 116-O-17 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 116-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
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116-O-17
~4~
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
51 of 120
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Miles
City of EvanstonWater Distribution Mains
10/31/2017
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
WaterMainAge.mxd
´
1:31,6801 inch = 0.5 mile
Main Road
Local Street
Railroad
Water
City Boundary
Water Main Age (in years)(155.8 miles total)
>100 (49.8 miles) - 32.0%
81-100 (39.9 miles) - 25.6%
61-80 (8.2 miles) - 5.3%
41-60 (10.3 miles) - 6.6%
21-40 (18.2 miles) - 11.7%
0-20 (29.4 miles) - 18.9%
(as of December 31, 2016)
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For City Council meeting of November 20, 2017 Item SP6
Ordinance 117-O-17, Decreasing Sewer User Rates
For Introduction
To: Honorable Mayor and Members of the City Council
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 117-O-17, Amending City Code 7-13-3,
Decreasing the Sewer User Rates
Date: November 16, 2017
Recommended Action:
Staff recommends that City Council adopt Ordinance 117-O-17, which would decrease
the sewer user rate by 4%, from $3.82 to $3.66 per billing unit (100 cubic feet of water
consumed).
Livability Benefits:
Built Environment: Manage water resources responsibly
Analysis:
Approximately 60% of the sewer fund budget is for debt service. The vast majority of
the debt service is a result of borrowing funds for the City’s $210 million Long Range
Sewer Improvement program that was constructed between 1991 and 2008. Final debt
service payments for two IEPA loans were made during 2017, reducing the debt service
amount by over $750,000.
Using a cost of service analysis, staff determined that the sewer user charge could be
reduced by 4% and still provide sufficient funding to allow the sewer fund to maintain a
minimum cash balance of $2,500,000 and provide funding for rehabilitation of 1% of the
combined sewer system and implement storm water management improvements.
History:
The sewer user charge was raised to its maximum rate of $3.94 per billing unit in March
2004. The sewer user charge was reduced by 3% (to $3.82) in 2017. In January 2011,
a minimum sewer charge and a second tier sewer charge was established for tax
exempt properties.
Attachments:
Ordinance 117-O-17
Memorandum
53 of 120
10/11/2017
117-O-17
AN ORDINANCE
Amending City Code Section 7-13-3 to Decrease Sewer User Rates
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-13-3 of the City Code of 2012 is hereby amended
to read as follows, to include a four percent (4%) rate decrease in the Sewer User
Rate effective January 1, 2018.
7-13-3. - SEWER USER RATES.
(A) There is hereby established a sewer user charge for the use of, and service
supplied by, the public sewer of the City. The sewer user charges shall be
assessed for all users each bimonthly billing period commencing on or after
January 1, 20178.
(B) The sewer user charge for users of the system within the City that are not
exempt from the payment of property taxes shall be three dollars eighty-
twosixty-six cents ($3.8266) per billing unit of water consumed.
(C) The sewer user charge for users of the system within the City that are exempt
from the payment of property taxes shall be three dollars eighty-twosixty-six
cents ($3.8266) per billing unit for the first one hundred (100) billing units of
water consumed. Thereafter, the sewer user charge shall be four dollars fifty-
three cents ($4.53) per billing unit in excess of one hundred (100) billing units
of water consumed.
(D) The adequacy of the sewer user charge shall be reviewed annually by the
City Council. The sewer user charge will be revised by ordinance as needed.
(E) The users of the public sewer will be notified of any change in the total sewer
user charges in conjunction with the regular sewer billing.
(F) Those furnished with sewer service only, and not connected with or supplied
with water from the City water supply system, shall pay a bimonthly sewer
service fee based on a calculated estimate of the volume of use at the rate
established in Subsection (A) of this Section.
(G) Those furnished with water service only and not connected with or supplied
with sewer service shall pay only the water rates and charges established by
Section 7-12-17 of this Title.
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(H) Those furnished with water and sewer service but not consuming any water
shall pay a bimonthly minimum sewer service charge of nineteen dollars ten
cents ($19.10).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 117-O-17 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 117-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
55 of 120
For City Council Meeting of November 20, 2017 Item SP7
Ordinance 119-O-17, Transportation Network Provider Tax
For Introduction
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Subject: Ordinance 119-O-17, Creation of a Transportation Network Provider Tax
Date: November 14, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 119-O-17, amending City
Code Section 3-2 by adding Section 3-2-19 “Transportation Network Company Tax”,
which would implement a .20 cent per ride tax on rides provided by transportation
network providers (TNP’s) in the City of Evanston effective January 1, 2018.
Funding Source:
General Fund Revenue (Account 100.15.1560.51536)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
As part of the 2018 Proposed Budget Staff is recommending the implementation of a
transportation network provider tax. This .20 cent per ride fee would be charged to
riders each time they take a ride with Uber, Lyft or any transportation network provider
that may operate in Evanston in the future. The TNP’s will remit the tax collected from
riders on a quarterly basis to the City for all rides starting or ending in the Evanston city
limits.
The ordinance also requires all TNP drivers to be licensed with the City of Chicago.
This is the current practice for all drivers in the Chicago region at present. Rideshare
companies would also be required to provide a log of all rides for reconciliation
purposes.
Rides that start or end in Chicago and Evanston will have two taxes assessed requiring
the rider to pay .72 cents per ride (.52 Chicago tax + .20 Evanston tax). On rides that
start in Evanston and end in Evanston, or end in any other community besides Chicago,
the rider would only be charged the .20 cents per ride.
Attachments
Ordinance 119-O-17
Memorandum
56 of 120
10/23/2017
119-O-17
AN ORDINANCE
Amending Title 3, Chapter 2 of the Evanston City Code to
Add Section 19, “Transportation Network Company Tax”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 3, Chapter 2 of the Evanston City Code of 2012, as
amended, is hereby further amended to add Section 19, “Transportation Network
Company Tax,” which will read as follows:
3-2-19. – TRANSPORTATION NETWORK COMPANY TAX
3-2-19-1. – DEFINITIONS.
For the purposes of this Section, the following definitions apply:
CITY MANAGER.
The City of Evanston City Manager or
his/her designee.
RIDE ACCEPTED. Any ride during which transportation
network company services are provided
by a transportation network company
driver in the City of Evanston.
TRANSPORTATION NETWORK
COMPANY.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
VEHICLE.
Has the meaning as defined in City Code
Section 3-17-1 as may be amended from
time to time.
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2
TRANSPORTATION NETWORK
COMPANY DRIVER.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
COMPANY SERVICES.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
3-2-19-2. – TRANSPORTATION NETWORK COMPANY TAX IMPOSED.
A tax is imposed and levied on all transportation network companies operating
transportation network company services performed by transportation network company
drivers in the City of Evanston at a rate of forty cents ($0.40) per transportation network
vehicle per ride accepted. The incidence of the tax and the obligation to pay the tax are
imposed upon the transportation network company operating services for any ride
accepted originating or ending in the City of Evanston. This tax is in addition to any and
all other taxes imposed.
3-2-19-3. – COLLECTION OF TAX.
(A) Except as otherwise provided, the tax must be collected by each transportation
network company operating transportation network company services in the City
of Evanston. The transportation network company must remit the tax and file
returns in accordance with this Section.
(B) Each transportation network company must collect the tax from each
transportation network company driver operating a transportation network vehicle
in the City of Evanston.
(C) If a transportation network company fails to collect the tax imposed by this
Section from a transportation network company driver, then the transportation
network company driver must file a return and pay the tax directly to the City on
or before the date required by City Code Subsection 3-2-19-6(A).
3-2-19-4. – ADMINISTRATION AND ENFORCEMENT.
The City Manager will administer and enforce the tax imposed and levied by the City
and will collect all amounts due to the City from the transportation network companies
operating transportation network company services in the City of Evanston.
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119-O-17
3
3-2-19-5. – BOOKS AND RECORDS.
Every transportation network company required to collect the tax imposed by this
Section must keep accurate books and records of its business or activity, including
original source documents, books of entry, and/or digital records, denoting the
transaction that gave rise, or may have given rise, to the tax liability or any exemption
that may be claimed. All such books and records must be legibly kept in the English
language. All books and records regarding the tax imposed and levied are subject to,
and must be available for inspection by, the City Manager.
3-2-19-6. – TRANSMITTAL OF TAX REVENUE.
(A) A transportation network company must file tax returns with the City showing tax
receipts received with respect to every transaction for every ride accepted during
each and every quarterly calendar period. These returns will be on forms
prescribed by the City Manager. The quarterly return for each completed period
is due within twenty (20) days of the completion of the applicable calendar
quarter period ending March 31, June 30, September 30, or December 31, as the
case may be. At the time of filing such tax returns, the transportation network
company must pay to the City all taxes due for the period to which the tax return
applies.
(B) If any tax is not timely paid when due, a penalty at the rate of ten percent (10%)
per thirty (30) day period, or portion thereof, from the day of delinquency, will be
added and collected. The City may file an action to enforce the payment and
collection of the tax imposed by this Section, as well as any penalty that is
added. The City may suspend or revoke the City registration of any
transportation network company that refuses or fails to pay the tax imposed by
this Section.
3-2-19-7. – REGISTRATION.
Every transportation network company must register with the City within thirty (30) days
after the date of commencing transportation network company services in the City of
Evanston. If a transportation network company is already operating transportation
network company services in the City, any such company must register with the City on
or before January 1, 2018. In addition, all transportation network companies operating in
the City must maintain their current registration and licensure with the City of Chicago.
3-2-19-8. – PENALTY.
Any transportation network company, transportation network company driver, firm or
corporation who violates any of the provisions of this Section 3-2-19 will be fined two
hundred dollars ($200.00) for each offense. A separate offense is deemed committed
on each day on which a violation occurs or continues to exist.
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4
3-2-19-9. – DEPOSIT OF FUNDS.
All proceeds resulting from the imposition of this tax, including; interest and penalties,
will be deposited in the City of Evanston General Fund.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect on January 1,
2018.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
60 of 120
For City Council Meeting of November 20, 2017 Item SP8
Ordinance 123-O-17, Expired Parking Meter Parking Violation Fines
For Introduction
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Jill Velan, Parking Division Manager
Subject: Ordinance 123-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking
Violation Penalties
Date: November 14, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 123-O-17, amending City
Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase the fine
for an expired parking meter by ten dollars ($10) to twenty dollars ($20) effective
January 1, 2018.
Funding Source:
General Fund Revenue (Account 100.19.1941.52505)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
Staff is recommending that the parking violation fine for an expired parking meter be
increased by ten dollars ($10) to twenty dollars ($20). Below is a list of some
comparable fines for like violations.
Current Expired Meter Fines
City Fine
Evanston $10
Oak Park $30
Skokie $35
Wilmette $38
Chicago $50 (Residential Area)
$65 (Business District)
Memorandum
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2
The fines listed above are base fines without late penalties. There are no
recommended penalty increases at this time. The current penalty is an additional fifteen
dollars ($15.00) if paid after the expiration of twenty-one (21) days following issuance of
a final determination of liability.
This increase is being proposed as part of the 2018 Proposed Budget. The last
indication of a fine increase or assignment was noted in the Original Traffic Ordinance
dated January 22, 1976 that indicated all fines would be a ten dollar ($10) minimum.
Attachments
Ordinance 123-O-17
62 of 120
10/23/2017
123-O-17
AN ORDINANCE
Amending Schedule XVII, “Parking Violation Penalties,” of City Code
Section 10-11-17(A)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVII, “Parking Violation Penalties,” of Section 10-
11-17(A), of the Evanston City Code of 2012, as amended, is hereby further amended
to read as follows:
(A) Ten dollars ($10.00) Twenty dollars ($20.00) plus fifteen dollars ($15.00)
additional penalty if paid after the expiration of twenty-one (21) days following
issuance of a final determination of liability:
SCHEDULE XVII (A): PARKING VIOLATION PENALTIES
1. Expired parking meter 10-5-4(B)
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance 123-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
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SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
64 of 120
For City Council meeting of November 20, 2017 Item SP9
Ordinance 124-O-17, Amending 10-11-12 “Parking Meter Zones”
For Introduction
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 124-O-17, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Date: November 15, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 124-O-17, amending various sections
of Title 10, Chapter 11, Section 12 “Parking Meter Zones” to change all meters
operating from nine o’clock (9:00) a.m. to six o’clock (6:00) p.m. to the operating hours
of eight o’clock (8:00) a.m. to nine o’clock (9:00) p.m. and increase the rate from
seventy-five cents ($0.75) per hour to one dollar ($1.00) per hour.
Funding Source:
The cost of replacement stickers and reprogramming the parking meters will be paid for
through the Parking Fund.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
As part of the FY2018 Budget proposal staff recommends having standardized times
and rates for hourly meters in the business districts citywide. This will improve
consistency understanding for the public parker.
Attachments:
Ordinance 124-O-17
Memorandum
65 of 120
10/23/2017
124-O-17
AN ORDINANCE
Amending Various Sections of Title 10, Chapter 11, Section 12
“Parking Meter Zones”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(B), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(B) Two (2) hour maximum parking limit at a rate of one dollar ($1.00) per hour,
between the hours of eight o’clock (8:00) nine o’clock (9:00) A.M. to nine
o’clock (9:00) six o’clock (6:00) P.M.:
SECTION 2: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(C), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(C) Two (2) hour maximum parking limit at rate of one dollar ($1.00) seventy-five
cents ($0.75) per hour, between the hours of eight o’clock (8:00) nine o’clock
(9:00) A.M. to nine o’clock (9:00) six o’clock (6:00) P.M.:
SECTION 3: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(H), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
SCHEDULE XII (H):
Parking lot # 4, 2101-2121 Central Street:
47 meters $1.00 $0.75 per hour
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124-O-17
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Maximum limit, 15 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
Parking lot # 15, behind 716 Main Street:
29 meters $1.00 $0.75 per hour
Maximum limit, 2 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
Parking lot # 24, 727 Main Street:
30 meters $1.00 $0.75 per hour
Maximum limit, 2 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
Parking lot # 51, 900 Noyes Street:
12 meters $1.00 $0.75 per hour
Maximum limit, 3 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
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No Parking, 11:00 p.m. to 7:00 a.m.
Parking lot # 60, 1234 Chicago Avenue:
20 meters $1.00 $0.75 per hour
Maximum limit, 2 hours
Eight o’clock (8:00) Nine o'clock (9:00)) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 6: This Ordinance 124-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
SECTION 7: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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124-O-17
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
69 of 120
For City Council Meeting of November 20, 2017 Item SP10
Ordinance 151-O-17, Amending Section 3-2-15-2, Tax Imposed
For Introduction
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 151-O-17, Amending Title 3, Business Regulations, Chapter 2,
Section 15, Municipal Parking Tax Parking, Schedule 2 (a); Tax Imposed
Date: November 16, 2017
Recommended Action:
Staff recommends that the City Council City adopt Ordinance 151-O-17 Amending City
Code Section 3-2-15-2, increasing the Municipal Parking Tax Imposed from thirty-five
($35) to fifty ($50) dollars per month for monthly parking permits in City-owned parking
garages.
Livability Benefit:
Innovation & Process: Support local government best practices and processes.
Summary:
In 2017 the municipal parking tax for monthly permits in City-owned parking garages
was raised to thirty-five ($35) dollars to bring the ordinance in line with the 2017 monthly
parking rate increase to ninety-five ($95) dollars. As discussed and approved in the
budget process, the City-owned parking garage rate will increase to one hundred ten
dollars ($110) and therefore it is recommended that the parking tax imposed on monthly
permits in City-owned garages be increased to fifty dollars ($50.00) per month. The
increase will take effect in January. The tax imposed ($50) is a portion of the monthly
price ($110), not an extra cost in addition to the $110.
---------------------------------------------------------------------
Attachments:
Ordinance 151-O-17
Memorandum
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11/16/2017
151-O-17
AN ORDINANCE
Amending Evanston City Code 3-2-15-2(A), “Tax Imposed,”
To Increase the Parking Tax on Monthly Permits in City Owned
Garages from Thirty-Five Dollars to Fifty Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 3-2-15(2)(A) of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
(A) There is hereby levied and imposed upon the use and privilege of parking a motor
vehicle in or upon any "parking lot, parking area, or garage," as defined in this Section
3-2-15, in the City, a tax of sixty cents ($0.60) for each motor vehicle parked in or on
each parking lot, parking area, or garage for every twenty-four-hour period or any
fraction thereof. If a motor vehicle is parked in or on a parking lot, parking area, or
garage for which a charge is made on a weekly, monthly, quarterly, or annual basis,
the amount of tax shall be three dollars ($3.00) per week, twelve dollars ($12.00) per
month, thirty-six dollars ($36.00) per quarter, or one hundred forty-four dollars
($144.00) per year. The weekly, monthly, quarterly, or annual tax shall not be
increased or decreased on account of Saturdays, Sundays, or legal holidays falling
within such weekly, monthly, quarterly, or annual period, whether or not the motor
vehicle is actually parked in or on said parking lot, parking area, or garage on such
days. Exception: The parking tax on monthly permits in City-owned parking garages
shall be fifty thirty five dollars ($5035.00) per month.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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151-O-17
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SECTION 4: This Ordinance 151-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
72 of 120
Item SP11 For City Council meeting of November 20, 2017
Ordinance 121-O-17, Amendment to City Code- Vacation Rentals
For Introduction
To: Honorable Mayor and Members of the City Council
From: Paul Zalmezak, Economic Development Manager
Subject: Ordinance 121-O-17, Amending Section 3-2- 4 “Hotel-Motel Tax” to
Include “Vacation Rental Units” within the Purview of the Tax
Date: November 14, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 121-O-17, amending Section 3-2- 4
“Hotel-Motel Tax” to Include “Vacation Rental Units” within the purview of the tax.
Funding Source:
There are no expenses in this proposed amendment.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
“Vacation Rental Unit” means a dwelling unit or a habitable unit that is offered for rent,
lease or hire that is rented, leased or hired for which an owner receives consideration
from a person for a period of thirty (30) days or less and that person has the right to
use, occupy or possess the dwelling unit or habitable unit for said period in
conformance with regulations contained in Title 5, Chapter 9 “Vacation Rentals”.
Staff proposes levying a 7.5% tax on the gross rental receipts from the leasing or letting
of vacation rental units. The tax will be in addition to any and all other taxes. It will be
the duty of the owner/manager/operator of the vacation rental unit to collect the tax from
the user and submit payment to the City. Collections will be deposited into the City’s
Economic Development Fund.
Attachments:
Ordinance 121-O-17
Memorandum
73 of 120
11/15/2017
121-O-17
AN ORDINANCE
Amending Section 3-2-4 “Hotel-Motel Tax” to Include “Vacation
Rental Units” within the Purview of the Tax
WHEREAS, the City of Evanston (“City”) as a home rule unit of local
government as provided by Article VII, Section 6 of the Illinois Constitution of
1970 has the authority to exercise any power and perform any function pertaining to
its government and affairs except as limited by Article VII, Section 6 of the Illinois
Constitution of 1970; and
WHEREAS, pursuant to its home rule powers and Section 8-11-6a of
the Illinois Municipal Code, 65 ILCS 5/8-11-6a, the City may enact a tax based on
the use of a hotel or motel room or similar facility; and
WHEREAS, pursuant to said authority and the City’s home rule
powers, the City has determined to amend Section 3-2-4 “Hotel-Motel Tax” of the
City of Evanston Code of 2012, as set forth in this Ordinance,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-2-4 “Hotel-Motel Tax” of the Evanston City Code
of 2012, as amended, is hereby further amended to fully replace the Section with the
text provided below:
3-2-4. - HOTEL-MOTEL TAX AND VACATION RENTAL TAX.
3-2-4-1. - DEFINITIONS.
(A) "Hotel" and "motel" shall mean and refer to every building or structure kept, used,
maintained, advertised and held out to the public to be a place where lodging or
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lodging and food, or apartments, or suites, or other accommodations are offered for a
consideration to guests, in which ten (10) or more rooms, apartments or suites, or
other accommodations are used for the lodging or lodging and food for such guests. A
building or structure, such as a convention center, or executive conference facility, not
open to the public but otherwise meeting the criteria set forth in the previous sentence,
shall be subject to the hotel-motel tax.
(B) "Operator" shall mean and refer to persons engaged in the business of selling or
reselling the right to occupy hotel accommo dations, whether online, in person or
otherwise to the public.
(C) "Person" means any natural person, receiver, administrator, executor, conservator,
assignee, trust in perpetuity, trust, estate, firm, co -partnership, joint venture, club,
company, business trust, domestic or foreign corporation, association, syndicate,
society, or any group of individuals acting as a unit, whether mutual, cooperative,
fraternal, nonprofit, or otherwise. Whenever the term "person" is used in any clause
prescribing and imposing a penalty, the term as applied to associations shall mean the
owners or part -owners thereof, and as applied to corporations shall mean the officers
thereof.
(D) “Vacation Rental Unit” means a dwelling unit or a habitable unit that is offered for
rent, lease or hire that is rented, leased or hired for which an owner receives
consideration from a person for a period of thirty (30) days or less and that person has
the right to use, occupy or possess the dwelling unit or habitable unit for said period in
conformance with regulations contained in Title 5, Chapter 9 “Vacation Rentals”.
3-2-4-2. - TAX IMPOSED.
A tax is hereby levied and imposed upon the use and privilege of renting, leasing,
or letting of rooms in a motel , or hotel or vacation rental in the City at a rate of seven
and one-half percent (7.5%) of the gross rental receipts from s uch rental, leasing or
letting. The ultimate incidence of, and liability for, payment of said tax shall be borne
by the user, lessee or tenant of said rooms or vacation rental unit. The tax herein
levied shall be in addition to any and all other taxes. It shall be the duty of every
owner, manager, and/or operator of hotel , or motel or vacation rental unit
accommodations to secure said tax from the user, lessee or tenant of the hotel, or
motel or vacation rental unit accommodations and issue payment to the City.
3-2-4-3. - PAYMENT AND COLLECTION.
The owner and operator of each hotel , or motel or vacation rental unit and the
person to whom the license to operate said hotel or motel shall have been issued by
the City, shall bear, jointly and severally, the duty to collect the tax from each user,
lessee or tenant of rooms in such hotel , or motel or vacation rental unit . Every person
required to collect the tax levied by ordinance shall secure said tax from the user,
lessee or tenant of a room (s) or vacation rental unit rooms at the time that he/she
collects the price, charge or rent to which it applies.
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3-2-4-4. - ADMINISTRATION AND ENFORCEMENT.
The City Manager or his/her designee is hereby designated as the administration
and enforcement officer of the tax hereby imposed on behalf of the City. It shall be the
responsibility and duty of the City Manager or his/her designee to collect all amounts
due the City from the owners, operators and licensees of motels and hotels within the
City.
A sworn quarterly hotel , and motel and vacation rental occupancy tax return shall be
filed by each owner, operator or licensee of ea ch hotel, or motel and vacation rental in
the City with the City Manager or his/her designee, on forms prescribed by him/her,
showing all receipts from each renting, leasing or letting of rooms or vacation rental
units during the preceding three (3) months . The dates upon which said quarterly
returns are to be filed shall be provided by rules and regulations promulgated by the
City Manager or his/her designee.
Each return shall be accompanied by payment to the City of all taxes due and owing
for the quarter covered by the return. provided, however, that the person making said
return may retain an amount of money equal to three percent (3%) of the tax due as
compensation for services rendered in the collection and payment of such tax.
The City Manager or his/her designee, or any person certified by him/her as his/her
deputy or representative, may enter the premises of any hotel , or motel or vacation
rental for the purposes of inspection and examination of its books and records for the
proper administration of this Section, and for the enforcement of collection of the tax
hereby imposed. It is unlawful for any person to prevent, hinder or interfere with the
City Manager or his/her designee or his/her duly authorized deputy or representative
in the discharge of h is/her duties hereunder.
3-2-4-5. - ENFORCE PAYMENT OF TAX.
(A) Failure to Pay. Whenever any person shall fail to pay any taxes herein provided, or
when any owner, operator or licensee of a hotel , or motel or vacation rental in the City
shall fail to collect the tax hereby imposed from any person who has the ultimate
liability for payment of the same, the Corporation Counsel shall, upon request of the
City Manager or his/her designee, bring or cause to be brought an action to enforce
the payment of said tax on behalf of the City in any court of competent jurisdiction.
If the City Manager, after a hearing held by or for him/her, shall find that any hotel , or
motel or vacation rental owner, operator or licensee has willfully ev aded his/her
responsibility to collect the tax imposed by this Section, he /she may suspend or
revoke all City licenses held by such tax evader. Said person shall have an
opportunity to be heard at such hearing, to be held not less than five (5) days after
notice of the time and place thereof, addressed to him/her at his/her last known place
of business. Any suspension or conviction resulting from such hearing shall not relieve
or discharge any civil liability for nonpayment of the tax due.
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(B) Interest and Penalties. In the event of failure by any hotel , or motel or vacation
rental owner, operator or licensee to collect and pay to the City Manager or his/her
designee the tax required hereunder within thirty (30) days after the same shall be
due, interest sh all accumulate and be due upon said tax at the rate of one percent
(1%) per month. In addition, a penalty of ten percent (10%) of the tax and interest due
shall be assessed and collected against any hotel or motel owner, operator or licensee
who shall fail to collect and remit the tax imposed by this Section.
3-2-4-6. - DISPOSITION OF TAX MONEYS.
All proceeds resulting from the imposition of the tax under this Section, including
interest and penalties, shall be paid to the into the Treasury of the City Collector and
shall be credited to and deposited in the Economic Development General Fund of the
City.
3-2-4-7. - EXEMPTION.
The tax imposed under Subsection 3-2-4-2 of this Section shall not apply to the
renting, leasing or letting of accommodations in a hotel, or motel or vacation rental to
permanent residents. For the purpose of this Section a "permanent resident" means
any person who occupies or has the right to occupy any room or rooms in the hotel or
motel for at least thirty (30) consecutive days. If a hotel, or motel or vacation rental
provides accommodations for both permanent residents and other guests, the rental
obtained from permanent residents shall not be included in the computation of the tax
due.
3-2-4-8. - PENALTY.
Any person found guilty of violating, disobeying, omitting, neglecting or refusing to
comply with or resisting or opposing the enforcement of any provision of this Section,
except when otherwise specifically provided, shall be fined not less than two hundred
and fifty dollars ($250.00) for the first offense, and n ot less than seven hundred and
fifty dollars ($750.00) for the second and each subsequent offense in any one hundred
eighty (180) day period; each day of violation shall constitute a separate and distinct
offense.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
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SECTION 4: If any provision of this Ordinance 121-O-17 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 121-O-17 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 121-O-17 is severable.
SECTION 5: This Ordinance 121-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
Introduced: _________________, 2017
Adopted: ___________________, 201 7
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 20, 2017 Item SP12
Ordinance 138-O-17, Amendment to City Code- Permit Fee Schedule
For Introduction
To: Honorable Mayor and Members of City Council
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 125-O-17, Amending Ordinance 138-O-14 Regarding the City
of Evanston Permit Fee Schedule
Date: November 16, 2017
Recommendation:
Staff recommends adoption of Ordinance 125-O-17, amending Ordinance 138-O-14
regarding the City of Evanston Permit Fee Schedule. The proposed fee increases would
increase planning and zoning fees, and building demolition fees.
Funding Source:
Not Applicable
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
The proposed fee increases are part of a total fee schedule increase that could result in
an additional $50,000 to $150,000 in new permit fee revenue for the General Fund if the
fee increase were to take effect.
More specifically, the proposed changes to the fee schedule include:
● A general fee increase of 10% for Planning and Zoning Division services. The
proposed fee increase is due to the amount of time required of staff to perform
zoning services such as zoning analysis, plan reviews, and coordinate the
approval process. These reviews often involve multi-step process that includes a
consultation with applicants and then revisions to the final analysis or staff
review. Proposed fee increases are higher for services with additional procedural
Memorandum
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steps to complete reviews including Planned Developments and Amendments.
Details of the proposed fee increases are provided in Spreadsheet A.
Fee Types FY 2016 FY 2017 YTD
Proj. FY 2018
without fee
increase Projected FY 2018 with
increase
Zoning Fees $63,580 $55,626 $61,000 $64,000 - $71,000
● The Building Division charges applicants a relatively low fee for building
demolition permits. The base fee is $50 plus $5 per 1,000 cubic feet. The
proposal is to charge the $50 base fee plus $50 per 1,000 cubic feet for
commercial and residential structures and $50 base fee plus $10 per cubic feet
for accessory structures. The chart below provides the total current revenue and
expected revenue in 2018:
Fee Types FY 2016
FY 2017
YTD
Proj. FY 2018
without fee
increase Projected FY 2018 with increase
Demolition Building $138,467 $80,840 $85,000 $90,000 - $110,000
Demolition Interior
Building $27,798 $16,856 $18,000 $19,000 - $22,000
This revised structure would bring Evanston to demolition fees comparable to
adjacent communities. The chart below compares Evanston demolition fees with
Wilmette and Skokie:
Demolition Fees
Evanston
Current
Evanston
Proposed Wilmette Skokie
Residential* (20,000 Cubic Feet) $150 $1,700 $4,500 $800
Commercial* (50,000 Cubic Feet) $290 $3,800 $4,500 $1,200
Accessory** (5,000 Cubic Feet) $75 $150 $39 $50
Attachments:
-Ordinance 125-O-17
-Spreadsheet A: Planning and Zoning Division Fee Proposal
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10/23/2017
125-O-17
AN ORDINANCE
Amending Ordinance 138-O-14 Regarding the City of Evanston
Permit Fee Schedule
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Ordinance 138-O-14, which established certain fees
relating to permits, licenses, and review or inspection procedures, is hereby
deleted in its entirety and the Permit Fee Schedule, attached hereto as Exhibit A
and incorporated herein by reference, hereby substituted in lieu thereof.
SECTION 2: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this ordinance is severable.
SECTION 4: This ordinance will be in full force and effect on
January 1, 2018.
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
PERMIT FEE SCHEDULE
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TABLE OF CONTENTS
I BUILDING PERMIT FEES 2
II ZONING AND PLAN REVIEW FEES 4
III ELECTRICAL PERMITS 7
IV PLUMBING PERMITS 10
V WATER & SEWER PERMITS 10
VI GAS PIPING PERMITS 11
VII LAWN SPRINKLER PERMITS 11
VIII FIRE PLAN REVIEW FEES 11
IX MECHANICAL PERMIT FEES 12
X LIFT FEES 12
XI BUILDING MOVING PERMITS 13
XII BUILDING DEMOLITION PERMITS 13
XIII DRIVEWAY PERMITS 13
XIV SIGNS, AWNINGS, AND CANOPIES 13
XV MISCELLANEOUS PERMITS AND LICENSES 14
XVI TENT PERMIT FEES 15
XVII ANNUAL PERMIT FEES 15
XVIII PENALTY FEES 15
XIX WAIVER OF BUILDING PERMIT FEES 15
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I. BUILDING PERMIT FEES:
A. BASIS OF BUILDING PERMIT FEES: For the purpose of determining a
basis for computing building permit fees, the established cost of construction shall be
determined by the Director of Community Development as follows:
1. The Director of Community Development will accept an estimate
furnished to him by the applicant for the permit at the time of the application.
2. In every instance where a building permit is issued with a
construction valuation of one hundred thousand dollars ($100,000.00) or more, the
property owner and general contractor shall provide to the City at the conclusion of
construction a sworn contractor's statement indicating the full and final construction cost
of the project, less land cost. Upon presentation of said sworn statement, any permit
fees due the City for costs over and above the cost-valuation submitted as construction
valuation on the permit application form shall be immediately paid to the City. In cases
of a construction cost less than the estimated valuation, the City shall refund the
difference to the property owner or general contractor.
3. In cases of estimated construction valuation of less than one
hundred thousand dollars ($100,000.00), the property owner and general contractor
shall submit a sworn contractor's statement upon the written request of the Director of
Community Development.
4. In cases of dispute of valuation, the owner shall produce, upon
request of the Director of Community Development, copies of all contracts, change
orders, and final waivers of lien for the subject building which may be submitted, at the
discretion of the Director, to an architectural firm for review and a written cost opinion.
Fees for the said review are to be paid by the property owner. Upon completion of the
review, the Director shall render a final ruling as to fees due or to be refunded.
5. No final Certificate of Occupancy shall be issued until said sworn
statement is submitted, and permit fees adjusted accordingly, and such fees and all
costs, e.g., those relating to valuation disputes, are paid.
6. The plan review fee will be assessed on refunded permits or
withdrawn projects.
7. The following fee structure includes first and second plan reviews.
If a third and any subsequent review is required prior to permit issuance, a fee of ten
percent (10%) of the original fee shall apply to the final cost per additional review. A
post permit plan review shall be assessed at one hundred percent (100%) of the original
fee.
B. FEES FOR BUILDING PERMITS: The Fee to be charged for permits
authorized by the City Code shall be paid to the City Collector and shall be paid as provided
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herein. No permit or amendment thereto shall be issued without the fee being paid.
Pursuant to Section 105.5 of the 2012 International Building Code as amended by City
Code Section 4-2-2, a building permit shall, without further action by the City, automatically
expire and be rendered null, void and of no further force or effect, if the permit holder does
not begin work authorized by the permit within one-hundred and eighty (180) calendar days
of permit issuance, unless an extension is granted in accordance with Subsection 2 of
Section 105.5 of the 2012 International Building Code as amended by City Code Section 4-
2-2. A fee of fifty percent (50%) of the original cost of permit shall be charged for
reinstatement of permit; provided, however, that in no case shall a permit be issued or
renewed for a fee less than fifty dollars ($50.00).
1. The fee for cost of work valuation of less than or equal to one
million dollars ($1,000,000.00) shall be as follows:
Building Permit Fees (Title 4, Chapter 2):
Estimated Construction Cost Permit Fees
1 - 100 $ 28.00
101 - 1,000 $ 48.00
1,001 - 2,000 $ 64.00
2,001 - 4,000 $ 88.00
4,001 - 6,000 $ 124.00
6,001 - 8,000 $ 160.00
8,001 - 10,000 $ 196.00
10,001 - 12,000 $ 230.00
12,001 - 16,000 $ 293.00
16,001 - 20,000 $ 357.00
The fee shall be three hundred fifty-seven dollars ($357.00) plus thirteen dollars and fifty
cents ($13.50) for each additional one thousand dollars ($1,000.00), or part of one
thousand dollars ($1,000.00), of cost of work valuation over twenty thousand dollars
($20,000.00) until one million dollars ($1,000,000.00).
2. The fee for cost of work valuation greater than one million dollars
($1,000,000.00) shall be seventeen dollars and fifty cents ($17.50) for each one
thousand dollars ($1,000.00), or part of one thousand dollars ($1,000.00), of cost of
work over one dollar ($1.00).
C. FENCE FEES: The fee for a permit to erect or install a fence shall be
computed at the rate of twenty dollars ($20.00) for the first one hundred lineal feet (100’)
or fraction thereof plus six dollars ($6.00) for each additional one hundred feet (100’) or
fraction thereof.
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II. ZONING AND PLAN REVIEW FEES
A. Plan review fee shall be based upon building floor area, computed in
square feet from the exterior dimensions of length and width of each floor, including all
basements, cellars, garages, and storage areas. A minimum non-refundable fee of
twenty-five dollars ($25.00) shall be charged at the time of submission for all residential
projects. A minimum non-refundable fee of one-hundred dollars ($100.00) shall be
charged at the time of submission for all commercial projects. These fees shall be
credited towards the final cost of plan reviews.
B. PLAN REVIEW FEES:
Work Value Plan Review Fee
$ 0 - $ 9,999 $ 25.00
$ 10,000 - $ 49,999 $ 50.00
$ 50,000 - $ 99,999 $ 90.00
$ 100,000 - $ 149,999 $ 150.00
$ 150,000 - $ 199,999 $ 200.00
$ 200,000 - $ 499,999 $ 0.002310 *
$ 500,000 - $ 999,999 $ 0.002156 *
$ 1,000,000 - $ 1,499,999 $ 0.001848 *
$ 1,500,000 - $ 1,999,999 $ 0.001386 *
$ 2,000,000 - $ 2,999,999 $ 0.001232 *
$ 3,000,000 - $ 3,999,999 $ 0.001078 *
$ 4,000,000 - $ 4,999,999 $ 0.000924 *
$ 5,000,000 - $ 9,999,999 $ 0.000770 *
$10,000,000 - and above $ 0.000616 *
* Where a fee multiplier is given, the Plan Review Fee is computed as the product of the
appropriate fee multiplier and the work value.
C. ZONING ANALYSIS FEE:
For zoning analyses of proposed construction of 0-10,000 square feet, the fee shall be
one-hundred ten dollars ($1100.00). For proposed construction of more than 10,000
square feet, the fee shall be one hundred sixty-fivefifty dollars ($16550.00). Said fee(s)
shall not apply to City proposals. The fee for a zoning analysis on a revised proposal
shall be the same as the fee for the initial proposal. The fee for zoning analyses done
pursuant to an application for a building permit for which a permit is subsequently
issued may be deducted from the building permit fee.
D. CONSULTANT PLAN EXAMINATION:
Fees hereby established shall not be applied to plan reviews to be conducted by
agencies other than the Department of Community Development when such review is
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recommended by the Director. The applicant will pay to the City of Evanston such fees,
as set by that agency and approved by the City Council.
E. MINIMUM INSPECTION/ REINSPECTION FEES:
The minimum charge for any required trade (structural, mechanical, electrical or
plumbing inspection) shall be forty-five dollars ($45.00). There shall be a minimum
reinspection fee of forty-five dollars ($45.00) for each subsequent inspection. A
minimum fee for missed inspection for any required trade or failure to cancel a
scheduled inspection within twenty-four hours 24 hours of the inspection shall be forty-
five dollars ($45.00) for each inspector.
F. CERTIFICATE OF OCCUPANCY:
The fee for a final Certificate of Occupancy for residential buildings shall be twenty
dollars ($20.00) for each residential dwelling unit. The fee to be charged for all other
uses shall be fifty dollars ($50.00). The fee to be charged for a Certificate of Occupancy
for part of a residential building (Temporary Certificate of Occupancy) shall be twenty
dollars ($20.00) in addition to the fee for the final Certificate of Occupancy. A Temporary
Certificate of Occupancy for a portion of any commercial and/or institutional industrial
building shall be one hundred twenty-five dollars ($125.00) for thirty (30) days.
G. ZONING BOARD OF APPEALS FEES:
Any application for a special use, a variation, or a unique use, shall be accompanied by
a fee according to the following schedule:
Special and Unique Use Application Fees
Planned Development
or Planned
Development
Amendment
$56,000.00
Planned Development
Major Adjustment
$2,2000.00
Planned Development
Minor Adjustment or
Amendment for
Extension
$1,0500.00
Zoning Analysis $1,000.00
Hospital Uses $1,21100.00
Drive-in Uses $1,5100.00
Special or Unique Uses $6600.00
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Substitution for an
existing special use
$ 4400.00
Variation Application Fees
All major and family necessity variations for single family and two family
dwellings
$38550.00
All major and family necessity variations for uses other than single family
and two family dwellings
$6600.00
All minor and fence variations $2750.00
All major variations sought after commencement of construction $1,6500.00
The specified fee shall be applicable to each special use or variation included in an
application except that any application for variations for an owner occupied residence
within the R1, R2, or R3 Districts shall require only the applicable fee for a single
variation and any applicable fee for a special use.
H. ZONING AMENDMENT FEES:
Any petition for amendment to the text or map of the Zoning Ordinance shall be
accompanied by a fee of six hundredone thousand one hundred dollars ($1,1600.00).
I. FEES FOR REQUEST FOR CERTIFICATES OF ZONING COMPLIANCE:
Any application for a Certificate of Zoning Compliance pursuant to Section 6-3-2 of the
Zoning Ordinance shall be accompanied by the following fees.
Major Home Occupation Permits $11025.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of 0-10,000 square feet.
$ 1100.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of more than 10,000 square feet.
$ 1650.00
Notwithstanding the previous schedule, in instances where the application for a Certificate
of Zoning Compliance is accompanied by a request for a zoning analysis the fee provisions
of II C, “Zoning Analysis Fee” shall supersede the fee provisions of this item II J.
J. PLAT APPROVAL FEES:
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Fees for City Council approval of plats of subdivision or consolidation shall be three
hundred thirty dollars ($3300.00) per plat.
K. ZONING FEE WAIVER:
Notwithstanding the fee schedule set forth in II.G and II.H supra, the City Council shall
have the authority to waive in whole or in part any fee or deposit for any hearing before
the Zoning Administrator, Plan Commission or Zoning Board of Appeals, for referrals by
any governmental agency, or for any other party when such fee would present hardship.
An applicant for such a hardship waiver must present his request in writing to the
Committee of the Whole outlining the degree of such hardship. Consideration may be
given, among other reasons, to the extent to which the hardship was created by Council
action, and the financial state of the applicant.
L. APPEALS:
Any appeal of an order or final decision made by the Zoning Administrator shall be
accompanied by a fee of two hundred fiftyseventy-five dollars ($2750.00).
III. ELECTRICAL PERMIT FEES:
A. BASIS FOR FEES:
Electrical fees shall be computed according to circuits and amperes. The term “circuit”
as used in the current National Electrical Code, shall mean ant set of branch wiring
conductors which have been extended from a distribution center, and which may be
utilized for the transmission of electrical energy. A minimum inspection fee in
accordance with Section II-E hereof shall also be added.
1. In all use groups as defined in the current Adopted Electrical Code
of the City of Evanston, the inspection fee for each nominal 15-ampere or 20-ampere
two-wire branch circuit, Including fixtures, sockets or receptacles shall be:
B. ELECTRICAL PERMIT FEES: (Title 4, Chapter 7)
Circuits 15 Amperes 20 Amperes 30 Amperes 40 Amperes 50 Amperes
1 $ 12.00 $ 15.00 $ 24.00 $ 30.00 $ 36.00
2 $ 22.00 $ 29.00 $ 44.00 $ 58.00 $ 66.00
3 $ 30.00 $ 41.00 $ 60.00 $ 82.00 $ 90.00
4 $ 40.00 $ 53.00 $ 80.00 $106.00 $120.00
5 $ 48.00 $ 65.00 $ 96.00 $130.00 $144.00
6 $ 56.00 $ 75.00 $112.00 $150.00 $168.00
7 $ 64.00 $ 84.00 $128.00 $168.00 $192.00
8 $ 69.00 $ 94.00 $138.00 $188.00 $207.00
9 $ 78.00 $101.00 $156.00 $202.00 $234.00
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Circuits 15 Amperes 20 Amperes 30 Amperes 40 Amperes 50 Amperes
10 $ 84.00 $110.00 $168.00 $220.00 $252.00
11 $ 89.00 $118.00 $178.00 $236.00 $267.00
12 $ 95.00 $124.00 $190.00 $248.00 $285.00
13 $ 98.00 $132.00 $196.00 $264.00 $294.00
14 $103.00 $140.00 $206.00 $280.00 $309.00
15 $110.00 $146.00 $220.00 $292.00 $330.00
16 $115.00 $152.00 $222.00 $304.00 $333.00
17 $118.00 $157.00 $236.00 $314.00 $354.00
18 $123.00 $165.00 $246.00 $330.00 $369.00
19 $125.00 $171.00 $250.00 $342.00 $375.00
20 $128.00 $176.00 $256.00 $352.00 $384.00
21 $130.00 $182.00 $260.00 $364.00 $390.00
22 $133.00 $189.00 $266.00 $378.00 $399.00
23 $134.00 $198.00 $268.00 $396.00 $402.00
24 $138.00 $204.00 $276.00 $408.00 $414.00
25 $143.00 $210.00 $286.00 $420.00 $429.00
Additional 15 or 20 amperes:
26-50 $ 9.00 each additional circuit
51-75 $ 8.00 each additional circuit
76-100 $ 6.00 each additional circuit
over 100 $ 4.00 each additional circuit
Additional 30 or 40 amperes:
26-50 $18.00 each additional circuit
51-75 $16.00 each additional circuit
76-100 $12.00 each additional circuit
over 100 $ 8.00 each additional circuit
Additional 50 amperes:
26-50 $27.00 each additional circuit
51-75 $24.00 each additional circuit
76-100 $18.00 each additional circuit
over 100 $12.00 each additional circuit
C. The Inspection fee for the inspection of each electric motor or current-
consuming device shall be as follows:
One HP or larger $ 19.00
Each additional motor $ 8.00
Heating device $ 19.00
Each additional heating device $ 8.00 + .55 per KW
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D. The fees for the inspection of electrical interior communication systems
and burglar and shall be as follows:
Low voltage burglar, communication systems $ 30.00
The plan review fees for low voltage fire alarms are conducted by agencies other than the
Department of Community Development. The applicant will pay fees as set by that
agency. The plan review fees are in addition to the permit fees set forth in this ordinance.
E. Permit fees for new services shall be as follows:
60-ampere service $ 21.00
each additional meter $ 12.00
100-ampere service $ 30.00
each additional meter $ 12.00
200-ampere service $ 38.00
each additional meter $ 12.00
400-ampere service $ 45.00
each additional meter $ 12.00
600-ampere service $ 80.00
each additional meter $ 12.00
800-ampere service $ 120.00
each additional meter $ 12.00
1000-ampere service $ 150.00
each additional meter $ 12.00
1200-ampere service $ 200.00
each additional meter $ 12.00
1400-ampere service $ 240.00
each additional meter $ 12.00
1600-ampere service $ 260.00
each additional meter $ 12.00
1800-ampere service $ 300.00
each additional meter $ 12.00
For service ampere rating other than those
listed, fee will be for each additional 100
amperes or fraction
$ 20.00
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PERMIT FEE SCHEDULE
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1. Feeders: Feeders installed or increased in amperage on a separate
installation shall be the same as service fees above.
2. New wires: Changing, moving, or altering any wiring apparatus,
machinery or device in any way where new wires of a different size or, of a greater or
lesser length, are installed, shall be classed as new work and a fee covering such work
shall be required in accordance with the foregoing fee schedules.
IV. PLUMBING PERMIT FEES:
The fees for permits for the installation, alteration or extension of a plumbing system shall be:
1. Replacement of fixtures * $ 10.00 each
2. New installation of fixtures * $ 15.00 each
3. Water service or any alterations -
each unit or floor
$ 25.00
4. Hot water heaters, new or
replacement
$ 25.00 each
* Definition of Fixture: Any device having either a water supply or drain connected to the
plumbing system.
A minimum inspection fee in accordance with Section II-E hereof shall also be added.
V. WATER & SEWER - PERMITS:
The fee to be charged for sewer installation and repairs shall be as follows:
Sewer repair $ 45.00
Water Service repair $ 45.00
Swimming pools $ 40.00
Sewer tap per 1.0 inch $ 7.00
Sewer Installation - first 50 $ 45.00
Each additional 50 feet (or fraction thereof) $ 15.00
Basins - per basin $ 45.00
VI. GAS PIPING - PERMITS:
The fee for permits for installation of gas piping shall be twenty-five dollars ($25.00) for
the first (25) lineal feet, plus ten dollars ($10.00) for (25) lineal feet or fraction thereof.
VII. LAWN SPRINKLERS - PERMITS:
The permit fee for lawn sprinkling systems shall be thirty dollars ($30.00) plus one dollar
($1.00) per head.
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VIII. FIRE PLAN REVIEW FEES:
The following fee structure shall include the first plan review, a re-review, permit and
system acceptance testing. If a third review and subsequent review is required, a fee of
fifty percent (50%) of the original fee shall be applied to the final cost.
The permit fees for fire related systems are as follows:
Sprinkler System Permit and Plan Review Fee
1 to 5 heads $100.00
6 to 20 heads $200.00
21 to 100 heads $350.00
101 to 200 heads $500.00
201 to 300 heads $600.00
Over 300 heads $700.00 + $1 per sprinkler head over 300
Fire Pump Review and Permit Fees (If not part of system)
Flat Fee of $200.00
Standpipe Fees (If not part of system)
Flat Fee of $200.00
Gas Suppression Systems
1 to 50 pounds $225.00
51 to 100 pounds $350.00
101 to 200 pounds $450.00
Over 200 pounds $600 plus $.50 cents per pounds over 200
Fire Alarm System Permit Fee and Plan Review Fee
1 to 10 devices $200.00
11 to 25 devices $300.00
26 to 50 devices $425.00
51 to 75 devices $550.00
Over 75 devices $700.00 plus $5 per device
Wet Chemical Kitchen Hood Suppression System
Per hood $225.00
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PERMIT FEE SCHEDULE
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IX. MECHANICAL PERMIT FEES:
A. Fee based on mechanical contract price:
Value of Contract More Than Less Than Fee
$ 0.00 $ 500.00 $ 20.00
$ 501.00 $ 1,000.00 $ 30.00
$ 1,001.00 $ 3,000.00 $ 45.00
$ 3,001.00 $ 5,000.00 $ 60.00
$ 51001.00 $10,000.00 $112.00
$10,001.00 $25,000.00 $256.00
$25,001.00 $50,000.00 $500.00
Above $50,000.00 add $ 10.00 per $ 1,000.00
B. New or Replacement Furnace or A/C Unit: $40.00
C. New or Replacement Boiler: $40.00
D. New or Replacement Process Equipment: $40.00
X. LIFT FEES:
A. ELEVATORS (NEW AND EXISTING):
1. Five stories and under: $70.00 each elevator per year (two semi-
annual inspections).
2. Over five stories: $120.00 each elevator per year (two semi-annual
inspections).
B. ESCALATORS: $70.00 each escalator per year (two semi-annual
inspections).
C. HELICOPTER USAGE FOR CONSTRUCTION: Five hundred dollar
($500.00) fee plus any costs incurred by the City for public safety.
XI. BUILDING MOVING PERMIT:
The fees will be assessed at the cost of city services.
XII. BUILDING DEMOLITION PERMITS:
The fee for demolition permits shall be computed on the cubic volume of the building or
structure to be demolished as follows:
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PERMIT FEE SCHEDULE
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Fifty dollar ($50.00) basic fee plus fivefifty dollars ($50.00) for each one thousand
(1,000) cubic feet of volume for commercial and residential structures and fifty dollar
($50.00) basic fee plus ten dollars ($10.00) for each additional cubic foot of volume for
accessory structures. The cubic volume shall include the basement and/or cellar.
BONDS (Demolition Permit): No demolition contractor shall perform work within the City
unless, prior thereto he shall have filed in the Office of the City Clerk liability and surety
of performance bonds in the sum of $150,000 to $300,000 in a form approved by the
Corporation Counsel, upon sureties approved by the City Clerk. Any permits will be
conditioned upon the applicant’s prior indemnification of the City from all claims arising
out of work performed in the City by virtue of any permit issued to the demolition
contractor, or by the Department of Community Development, and conditioned upon the
restoration of any portion of public right-of-ways or excavations made by the permittee
or at its direction to a safe and presentable condition. Such restorations shall be
maintained in good order for a reasonable period thereafter.
XIII. DRIVEWAY PERMITS:
The fee for driveway permits shall be twenty-five dollars ($25.00) for residential
buildings and fifty dollars ($50.00) for all other driveways. "Residential buildings" are
defined in the Zoning Ordinance.
XIV. SIGNS, AWNINGS, AND CANOPIES:
A. SIGN PERMIT FEES:
1. Non-illuminated Signs (unless temporary): $21.00
2. Illuminated Signs & Scoreboards: $25.00 plus $0.20 per sq. ft. of gross
surface area of each face thereof.
3. Temporary Signs: $20.00
4. Marquees, Fixed Canopies and Fixed
Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
5. Retractable Canopies, Fixed Awnings, and
Retractable Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
B. ANNUAL SIGN INSPECTION FEE:
Signs, Awnings with signage, and Canopies: Any sign, awning with signage, or canopy
with signage, having a total surface area less than or equal to twenty-six square feet is
subject an eleven dollar ($11.00) annual fee. The annual fee for any sign, awning with
signage, or canopy with signage, having a total surface area more than twenty-six
square feet is seventeen dollars ($17.00).
Illuminated Signs, Awnings and Canopies: Any illuminated sign, awning or canopy is
subject to an annual surcharge of three dollars ($3.00) is addition to any fee based upon
surface area.
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PERMIT FEE SCHEDULE
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C. APPEALS FOR VARIATION FROM SIGN ORDINANCE: $175.00
D. SIGN PENALTY FEES:
If the annual sign fees are not paid within (60) days of date of renewal, the City of
Evanston reserves the right to double the annual fees. If the annual fee is not paid
within (120) days of the date renewal, the annual fee will be tripled.
XV. MISCELLANEOUS PERMITS AND LICENSES:
A. STATIONARY ENGINEERS AND WATER TENDERS LICENSE: The fee to
be charged for the original license and for the annual renewal license shall be as follows:
Stationary Engineer $ 50.00 annually
B. CONTRACTORS REGISTRATION/LICENSE FEES:
The fee to be charged for the original license and for the annual renewal license shall
be as follows:
Building Contractors $ 100.00 Residential
$ 125.00 Commercial
Drain Layers $ 50.00
Electrical Contractors $ 50.00
HVAC Contractors $ 100.00
C. TANK PERMITS:
The fee for installation of tanks to be used for the storage or handling of flammable
liquids and chemicals shall be eleven dollars ($11.00) for each one thousand (1,000)
gallons of capacity. The minimum fee for a tank removal is twenty-two dollars ($22.00).
XVI. TENT PERMIT FEES: $30.00
XVII. ANNUAL PERMIT FEES:
A. The fees to be charged for annual permits issued for a twelve (12) month
period for minor repairs and additions to existing installations shall be as follows:
Electrical $400.00
Plumbing $400.00
Carpentry $400.00
XVIII. PENALTY FEES:
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If work is commenced without a permit having been obtained, the permit fee shall be
increased by seventy-five percent (75%) or two hundred fifty dollars ($250.00),
whichever is greater.
XIX. WAIVER OF BUILDING PERMIT FEES:
Notwithstanding the fees set forth in Sections I, III, IV, V, VI, VII, IX, and X hereof, the
City Council shall have the authority to waive in whole or in part any fees or deposit for
any building permit for any governmental agency, or for any other party when such fee
would present a substantial hardship. An applicant for such a hardship waiver must
present his request in writing to the Planning & Development Committee outlining the
degree of such hardship. Consideration may be given, among other reasons, to the
extent to which the hardship was created by the Council action, and the financial state
of the applicant.
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Spreadsheet A: Planning and Zoning Division Fee Proposal
Permit Type Current Proposed
Zoning Analysis <10K SF $100 $110
>10K SF $150 $165
Cert Zoning Compliance, Amin Interp, Temp Use <10K SF $100 $110
>10K SF $150 $165
Zoning Plan Review Based on Valuation
Planned Dev $5,000 $6,000
Major Adjust $2,000 $2,200
Minor Adjust $500 $1,000
Zoning Analysis - New Fee $1,000
Special or Unique Use $600 $660
Hospital $1,100 $1,210
Drive-In $1,100 $1,500
Substitution $400 $440
Variation
Major or Family Necessity (SFR, 2 Family) $350 $385
Major or Family Necessity (Comm, MFR) $600 $660
Minor and Fence $250 $275
Major after the fact $1,500 $1,650
Amendment $1,000 $1,100
Major Home Occupation $25 $110
Subdivision Plat $300 $330
Appeals $250 $275
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For City Council meeting of November 20, 2017 Item SP13
Ordinance 149-O-17, Amendment to City Code- Historic Preservation Fees
For Introduction
Memorandum
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 149-O-17, Amending City Code Section 2-8-16, “Fees,”
Increasing Historic Preservation Fees
Date: November 16, 2017
Recommendation:
Staff recommends City Council adopt Ordinance 149-O-17, amending City Code
Section 2-8-16, “Fees,” increasing historic preservation fees. These fees were last
updated in 2008 and would bring fees in line with similar Zoning review fees.
Funding Source:
Not Applicable
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Given the current fee schedule, the Planning and Zoning Division projects to collect
$8,000 in Historic Preservation permit fee revenue for Fiscal Year 2018. The proposed
increases could result in an additional $12,000 to $30,000 in Historic Preservation
permit fee revenue if the fee increase would take effect January 1, 2018.
Fee Types FY 2016 FY 2017 YTD Proj. FY 2018
Projected FY 2018 with
increase
Historic Preservation
Reviews $9,632 $8,003 $8,000 $20,000 - $38,000
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Preservation fees have not been updated since 2008 when fees were initially instituted
and are not commensurate with the amount of staff time required for review of projects.
Certificates of Appropriateness for Minor Work are issued by staff, where Major work
involves significantly more staff time including preparation of materials for review at a
Preservation Commission meeting. Details of the proposed fee increases are provided
in Ordinance 149-O-17.
Attachments:
Ordinance 149-O-17
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11/15/2017
149-O-17
AN ORDINANCE
Amending City Code Section 2-8-16, “Fees,” Increasing
Historic Preservation Fees
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 2-8-16, “Fees,” of the Evanston City Code of 2012,
as amended, is hereby amended as follows:
2-8-16. - FEES.
Persons who file applications for review by the historic preservation Commission shall
pay an application fee or fees as determined by the type of application(s).
(A) Minor Work On Existing Primary And Accessory Structures: Applicants shall
pay a fee of one hundred fifty twenty five dollars ($15025.00) for applications for
minor work on existing primary and accessory structures, including, but not
limited to, the following projects:
1. Roof replacement;
2. Replacement of existing windows and doors;
3. Replacement of existing storm windows and storm doors;
4. Replacement of garage/coach house doors;
5. New window and door openings on accessory buildings;
6. New installation or replacement of fences;
7. Repair, restoration and replacement of existing exterior finish materials
when such work affects less than twenty five percent (25%) of the finish
materials on exterior walls or facades;
8. Replacement of existing exterior stairs and/or steps;
9. Installation of antennas or satellite dishes;
10. Porches: replacement of roof, columns, decks, railings, stairs;
11. Installation of air conditioning units;
12. Installation of arbors and trellises;
13. Installation of exterior lighting fixtures; and
14. Reopening enclosed porches.
(B) Construction Of Garages And Accessory Structures: Applicants shall pay a fee
of three hundred eighty-fivethirty dollars ($38530.00) for applications for
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construction of garages and accessory structures, including, but not limited to,
the following projects:
1. New garages and coach houses/barns;
2. Porte-cocheres;
3. Storage sheds;
4. New decks and stairs;
5. Freestanding solar panels;
6. Swimming pools;
7. Tennis courts;
8. Basketball courts; and
9. Fire escapes.
(C) Major Work; Alterations And Construction: Applicants shall pay a fee of five
hundredthirty five dollars ($50035.00) for applications for major alterations and
construction, including, but not limited to, the following projects:
1. Alterations to the existing primary structures (e.g., new dormers; new
window or door openings; changing or altering roof design or pitch;
balconies);
2. Construction of additions not greater than twenty five percent (25%) of
the building's square footage;
3. Enclosure of existing open porches;
4. Installation of solar panels on existing buildings;
5. Repair, restoration and replacement of existing exterior materials when
affecting more than twenty five percent (25%) of the exterior walls or
facades;
6. Construction of new driveways;
7. Construction of terraces at grade;
8. Construction of gazebos;
9. Installation of awnings, canopies and signs; and
10. Construction of off street parking.
(D) Construction Of Additions Greater Than Twenty Five Percent Of The Existing
Building Square Footage: Applicants shall pay a fee of three hundred eighty-
fivefifty dollars ($38550.00) for applications for construction of new additions
greater than twenty five percent (25%) of the existing building square footage,
including additions of one or more stories and additions over the existing
footprint of buildings.
(E) Construction Of New Primary Structures: Applicants shall pay a fee of one
thousandseventy five dollars ($1,00075.00) for applications for construction of
new primary buildings.
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(F) Demolition Of A Landmark Structure: Applicants shall pay a fee of five
thousandhundred dollars ($5,000.00) for applications for the demolition of a
landmark structure.
(G) Demolition Of Significant Or Contributing Structure: Applicants shall pay a fee
of three thousand five hundred fifty dollars ($3,500.00) for applications for the
demolition of a significant or contributing structure.
(H) Demolition Of Nonsignificant Or Noncontributing Structure: Applicants shall pay
a fee of two thousand five hundred fifty dollars ($2,500.00) for applications for
the demolition of a nonsignificant or noncontributing structure.
(I) Rescission Of Landmark Designation: Applicants shall pay a fee of two
thousand five hundred fifty dollars ($2,500.00) for applications for the rescission
of a landmark designation when the landmark is not demolished.
(J) Postapproval Amendments: Applicants shall pay a fee of three hundred eighty-
fivetwenty five dollars ($38525.00) for applications for review of proposed
amendments to previously approved projects.
(K) Postapproval Amendments for Minor Work: Applicants shall pay a fee of one
hundred fifty dollars ($150.00) for applications for review of proposed minor
amendments to previously approved projects.
(L) Nomination of Landmark: Applicant shall pay a fee of one hundred dollars
($100.00) for applications for the nomination of a landmark.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and must be received in evidence as
provided by the Illinois Compiled Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance will be in full force and effect on January 1,
2018.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 20, 2017 Item SP14
Ordinance 150-O-17, Amendment to City Code- Building Contractor
For Introduction
To: Honorable Mayor and Members of City Council
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Jim Hurley, Management Analyst
Subject: Ordinance 150-O-17, Amending City Code Section 4-2-3, “Building
Contractor”
Date: November 20, 2017
Recommendation:
Staff recommends City Council adopt Ordinance 150-O-17, amending City Code 4-2-3,
“Building Contractor.” The proposal is to require any person engaged in the business of
a building contractor within the City to annually register for a fee.
Funding Source:
Not Applicable
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Given the current fee schedule, the Building Division projects to collect $110,000 in
Building Contractor registration fee revenue in Fiscal Year 2018. The proposed increase
could result in an additional $35,000 to $110,000 in registration fee revenue, part of a
total fee schedule increase of $50,000 to $150,000 in fees related to Community
Development Department activities (if approved). The fee increase would take effect
January 1, 2018.
Currently only Commercial and Residential General Contractors (GC) and Mechanical
Contractors must be licensed in the City. Most surrounding communities register all
contractor trades. Contractor and Sub-contractor registration fees are required to
perform work in Wilmette, Skokie, Glenview, Hoffman Estates and Palatine. The
proposal is to require all contractors performing work within City limits to register with
the City, including Electrical, Carpentry, Concrete, Excavation, Masonry, Landscaping,
Fence, Roofing and Sign contractors. The Division proposes to increase the annual
registration fee for Residential GCs from $100 to $125 to align with the annual fee for
Commercial GCs. The annual licensing fee for all other contractors will be $100. While
Memorandum
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additional revenue is anticipated for 2018, it may take up to 6-12 months to fully
implement and make sure all contractors are paying license fee.
Fee Type FY 2016 FY 2017 YTD Proj. FY 2018
Projected FY 2018
range with increase
Contractor Registration $109,475 $91,275 $110,000 $145,000 - $220,000
Building Contractors will be required to annually register with the Community
Development Department. The standard examination for contractors will no longer be
required to register. Evidence of insurance in the form of a certificate of insurance will
be required documenting the applicant’s coverage meets the required minimum
standards.
Attachments:
Ordinance 150-O-17
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11/15/2017
150-O-17
AN ORDINANCE
Amending City Code Section 4-2-3, “Building Contractors”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 4-2-3, “Building Contractors,” of the Evanston City
Code of 2012, as amended, is hereby amended as follows:
4-2-3. - BUILDING CONTRACTORS.
(A) Definition: The term "building contractor" means any person, individual,
company, or corporation engaged in the business of constructing, enlarging,
altering, removing, or remodeling any structure by furnishing of labor, material,
and methods necessary to accomplish a given result, and who retains for
himself/herself the control of the means, method, and manner of accomplishing
this desired result. The term "building contractor" shall not be construed to
include any person, individual, company, or corporation currently licensed as a
plumbing contractor, electrical contractor, or heating, air conditioning or
refrigeration contractor.
(B) LicenseRegistration Required: AnyNo person shall engaged in the business of
building contractor within the City for which a building permit is required must
register with the Community Development Department.
Registration must be submitted on forms available from the City and must
include the following information:
1. Contractor’s name;
2. Business name;
3. Business address;
4. Business telephone;
5. Federal Employer Identification Number (FEIN);
6. Whether the business is a sole proprietorship, partnership or corporation,
and registered agent, if applicable;
7. Whether the contractor is required to be licensed by the State of Illinois,
a copy of the current license number and an original certificate of
insurance as detailed in this Section;
8. Electrical contractors must be licensed by an accredited licensure
commission, a copy of the current license with the license number, and
an original certificate of insurance as detailed in this Section;
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9. An original certificate of insurance or policy declaration documenting that
the contractor carries general liability insurance with a minimum of three
hundred thousand dollars ($300,000.00) per occurrence, bodily injury
insurance with a minimum of one hundred thousand dollars
($100,000.00) per occurrence, property damage insurance with a
minimum of one hundred thousand dollars ($100,000.00) per occurrence
and workers’ compensation insurance at the statutory minimum amounts.
Exceptions:
a. Sole proprietorships and partnerships with no employees are
exempt from the workers’ compensation insurance requirement
with submission of an affidavit.
b. Contractors required to maintain insurance as part of their state
licensure must provide proof of insurance in forms and amounts
required by state law.
c. Contractors who are engaged to perform work in the public right of
way must carry general liability insurance with a minimum of one
million dollars ($1,000,000.00) per occurrence and name the City
of Evanston as an additional insured.
without first having secured a license in the manner provided herein.
(C) Application for License: Application for license shall be made to the Community
Development Department. All licenses shall be subject to the provisions of this
Code, other ordinances of the City and the statutes of the State of Illinois.
(D) RegistrationLicense Fee: The amount of the annual registrationlicense fee for
persons engaged in the business of building contractor shall be established
from time to time by action of the City Council.
(E) Renewal of Registration: Registration is valid for one year from the date of
issuance. Registration may be renewed based upon an application for renewal
and the payment of the annual registration fee. The City Manager or his/her
designee is authorized to review a renewal request in the same manner as the
initial application.
(F) Amended Registration: Registered individuals must notify the Community
Development Department within twenty (20) business days of any change in the
registration information by filing an amended registration statement on a form
provided by the Community Development Department for such purpose. There
is no additional fee for filing an amended registration.
(G) Examination Required: No person shall receive such a license until he or she
has passed a standardized examination administered and designed by the
Community Development Department. Said examination shall be for the
purpose of determining that all licensees are knowledgeable in the business of
building, contracting, and life safety components of the Building Code.
(H) Suspension or Revocation of RegistrationLicense:
1. If any person shall violate any of the provisions of this Chapter or the
Code adopted hereby, he/she shall be liable to be prosecuted against for
any fine or penalty imposed thereto and his/her registrationlicense may
be suspended or revoked by the City Manager.
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2. No such registrationlicense shall be so revoked or suspended except
after a hearing by the City Manager or his/her designee with a three (3)
business day notice to the registered personlicensee affording the
registered personlicensee an opportunity to appear and defend. The
notice shall specify the reason for the contemplated suspension or
revocation and shall give the date, time, and room number in the civic
center of the hearing. Notice shall be sufficient if sent to the address
stated on the registered personlicensee's application.
3. If the Building Official certifies to the City Manager that he/she has
reason to believe that immediate suspension of the registrationlicense is
necessary to prevent the threat of immediate harm to the community, the
City Manager may, upon the issuance of a written order stating the
reason for such conclusion and without notice or hearing, order the
registrationlicense suspended for not more than seven (7) days. The City
Manager may extend the suspension during the pendency of a hearing
upon a written determination that doing so is necessary to prevent the
aforesaid harm to the community.
4. Hearings shall be conducted in accordance with procedures on file with
the City Clerk.
5. The City Manager shall issue his/her decision within ten (10) business
days after the close of the hearing. In reaching a decision, the City
Manager may consider any of the following:
a. The nature of the violation.
b. The nature and extent of the harm caused by the licensee's action
or failure to act.
c. The factual situation and circumstances surrounding the violation.
d. Whether or not the action or failure to act was willful.
e. The record of the registered personlicensee with respect to
violations.
6. The City Manager may suspend a registrationlicense for a period of up to
ninety (90) days. A registered personlicensee whose registrationlicense
has been revoked shall not be eligible to reapply for a registrationlicense
until the expiration of one year after the effective date of the revocation.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and must be received in evidence as
provided by the Illinois Compiled Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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150-O-17
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SECTION 4: This Ordinance 150-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 20, 2017 Item SP15
Ordinance 137-O-17, Amendment to City Code- License Fees
For Introduction
To: Honorable Mayor and Members of the City Council
From: Evonda, Thomas- Smith, Director of Health and Human Services
Ike C. Ogbo, Public Health Manager, Health and Human Services
Subject: Ordinance 137-O-17, Amending City Code Section 5-2-5 “License Fees”
To Decrease the Flat Fee to One Hundred & Fifty Dollars and Increase the
Roomer Fee to Twenty Eight Dollars
Date: November 14, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 137-O-17, amending City Code
Section 5-2-5 “License Fees” to decrease the flat fee to one hundred and fifty dollars
and increase the roomer fee to twenty eight dollars.
Funding Source:
There are no expenses in this proposed amendment.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Staff proposes reducing the flat rate appearing in Section A to $150.00 and increasing
the fee charged per roomer to $28.00. Amending the Code will result in increased
revenue.
The following table illustrates the revenue generated by the change.
Table 1. Current Revenue for Rooming Houses.
Fee Type Number Fee Revenue
Flat Fee (A) 79 $166.00 $13,114
Roomer (B) 7022 $26.00 $182,572
Total Revenue $195,686
Memorandum
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Table 2. Proposed Revenue per Ordinance Amendment
Fee Type Number Fee Revenue
Flat Fee (A) 79 $150.00 $11,850
Roomer (B) 7022 $28.00 $196,616
Total Revenue $208,266
Amending the Code would result in $12,780 in additional revenue.
Attachments:
Ordinance 137-O-17
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10/26/2017
137-O-17
AN ORDINANCE
Amending Evanston City Code 5-2-5, “License Fees,”
To Decrease the Flat Fee to One Hundred & Fifty Dollars and Increase
the Roomer Fee to Twenty Eight Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 5-2-5 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised as follows:
5-2-5. – LICENSE FEES.
The license required by this Chapter shall be issued by the Department of
Community and Economic Development and the annual fee for such license, which the
applicant shall submit with the license application, shall be as follows:
(A) For each and every building containing a use as set forth in Section 1 of this
Chapter, one hundred fifty sixty six dollars ($15066.00).
(B) Buildings containing a use as set forth in Section 1 of this Chapter, twenty-eight
six dollars ($286.00) per roomer, guest or transient occupant.
(C) Late Payment Penalty: Failure to pay the annual fee for any such license within
six (6) weeks of license expiration shall result in an additional late charge of thirty
percent (30%).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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137-O-17
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SECTION 4: This Ordinance 137-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of November 20, 2017 Item SP16
Ordinance 127-O-17, Street Cleaning Violation Fine
For Introduction
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Jill Velan, Parking Division Manager
Subject: Ordinance 127-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties” to Increase the Fine for Street Cleaning Parking
Violations by Five Dollars to Forty Dollars
Date: November 15, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 127-O-17, amending portions
of City Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase
the fine for street sweeping violations by five ($5) to forty dollars ($40) effective January
1, 2018.
Funding Source:
General Fund Revenue (Account 100.19.1941.52505)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
As part of the 2018 Proposed Budget staff is recommending that parking fines for street
sweeping violations be increased by five ($5) to forty dollars ($40). Below is a list of
some comparable fines for like violations.
Current Street Sweeping Violation Fines
City Fine
Evanston $35
Oak Park $40
Chicago $60
Skokie N/A
Wilmette N/A
Memorandum
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The fines listed above are base fines without late penalties. There are no
recommended late penalty increases at this time. The current late penalty is an
additional thirty dollars ($30.00) if paid after the expiration of twenty-one (21) days
following issuance of a final determination of liability.
The last increase for this violation was in effect on October 5, 2015, Ordinance 110-O-
15.
The City has offered email and text message reminders for street sweeping to residents
for the past 4 years. Currently over 23,000 residents receive notifications of upcoming
street sweeping activity on the day before it occurs so that they may move their
vehicles. Residents can call 311 to have their email address or phone number added to
the list or they may sign up online.
Attachments
Ordinance 127-O-17
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10/23/2017
127-O-17
AN ORDINANCE
Amending Evanston City Code 10-11-17, “Parking Violation Penalties,”
To Increase the Fine for Street Cleaning Regulation Parking Violations
from Thirty Five Dollars to Forty Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 10-11-17(D) of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
(D) Fine of thirty-five dollars ($35.00) plus thirty dollars ($30.00) additional penalty if
paid after the expiration of twenty-one (21) days following issuance of a final
determination of liability:
SCHEDULE XVII (D): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
1.2. Parked under fire escape 10-4-1(A)(12)
2.3. Parked left wheel to curb on two-way street or parked more than
12 inches from curb
10-4-8
3.4. Parked for selling merchandise from vehicle 10-4-3(B)
4.5. Parked within an intersection 10-4-1(A)(3)
5.6. Parked on or within a crosswalk 10-4-1(A)(4)
6.7. Parked within 20 feet of a crosswalk 10-4-1(B)(3)
7.8. Parked within 30 feet of traffic control device 10-4-1(B)(4)
8.9. Parked within 50 feet of railroad crossing 10-4-1(C)(1)
9.10. Parked within 20 feet of fire station driveway or within 75 feet of
fire station entrance on opposite side of street
10-4-1(B)(5)
10.11. Leaving vehicle unattended with motor running 10-4-9
11.12. On a sidewalk in such a way as to obstruct any portion thereof 10-4-1(A)(2)
12.13. Parked on a parkway 10-4-1(A)(11)
13.14. Parked in violation of "passenger vehicle parking only" for
vehicles longer than 25 feet
10-4-5-3
14.15. Nonmotorized vehicle parked between 9:00 p.m. and 6:00
a.m.
10-4-3(D)
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127-O-17
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SECTION 2: Section 10-11-17 of the Evanston City Code of 2012, as
amended, is hereby further amended to add Subsection 10-11-17(D.1) as follows:
(D.1) Fine of fifty dollars ($40.00) plus thirty dollars ($30.00) additional penalty if paid
after the expiration of twenty-one (21) days following issuance of a final
determination of liability:
SCHEDULE XVII (D.1): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This Ordinance 127-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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127-O-17
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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