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04.23.18
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 23, 2018 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements and Proclamations Arbor Day, April 27, 2018 Public Service Week, May 6-12, 2018 (III) City Manager Public Announcements Community Ambassador Program (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 684 City Council Agenda April 23, 2018 Page 2 of 12 (VI) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Fleming Planning & Development - Alderman Fiske Human Services - Alderman Revelle Economic Development - Alderman Wilson Rules Committee - Alderman Wynne CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of April 9, 2018. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – March 19, 2018 through April 01, 2018 $ 2,864,691.16 (A2.1) Bills List – April 24, 2018 $ 1,381,367.39 Credit Card Activity (not including Amazon purchases) – Period Ending February 28, 2017 Bank of America $ 173,924.14 BMO $ 6,692.89 For Action (A2.2) Amazon Credit Card Activity – Ending February 28, 2017 Bank of America $ 8,689.56 BMO $ 31.99 For Action (A3.1) Sustainable Pest Control and Pesticide Reduction Policy Staff recommends that City Council accept and place on file the proposed pesticide use and reduction effort report. For Action: Accept and Place on File (A3.2) Dodge Avenue Bike Lane Modifications The 8th Ward Alderman has requested that the City Council review the necessity for bike lanes on Dodge Avenue between Howard Street and Oakton Street. Staff is requesting direction from City Council on how to proceed. For Action 2 of 684 City Council Agenda April 23, 2018 Page 3 of 12 (A3.3) Contract with Schroeder & Schroeder Inc. for the 2018 50/50 Sidewalk Replacement Project Staff recommends City Council authorize the City Manager to execute a contract for the 2018 50/50 Sidewalk Replacement Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $211,000.00. Funding will be provided from the Capital Improvement Program 2018 General Obligation Bonds in the amount of $150,000 (with a budget of $300,000 with a remaining balance of $284,209.50), and from estimated private funds in the amount of $61,000. For Action (A3.4) Contract with Bolder Contractors, Inc. for the 2018 Water Main Improvements and Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the 2018 Water Main Improvements and Street Resurfacing Project (Bid No. 18-10) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $2,410,717.49. Funding will be provided from the CIP Fund 2018 General Obligation Bonds in the amount of $380,000.00, the Water Fund in the amount of $2,470,000.00, and the Sewer Fund in the amount of $300,000.00. A detailed summary of the funding can be found on the corresponding transmittal memorandum. For Action (A3.5) Purchase of Trees and Planting Services for Spring Planting Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 300 trees and planting services for 150 of those trees from Suburban Tree Consortium in the amount of $85,006.00. Funding for this purchase will be from: $135,000 from the Forestry Division General Funds (Account 100.40.4320.65005), and $1,000 from Replant Express Funds (Account 100.41335). The Replant Express program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are four trees being planted through this program which generated $1,000.00 in payments. These two funding sources will be used to purchase all 300 trees for the parkways and the planting of 150 of those trees. For Action 3 of 684 City Council Agenda April 23, 2018 Page 4 of 12 (A3.6) One-Year Contract Extension with Interra, Inc. for Material Testing Services Staff recommends City Council authorize the City Manager to execute an agreement for a 1-year contract extension with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) to the agreement for Material Testing Services (RFP 17-02) for various capital infrastructure improvement projects in the amount not-to-exceed $150,000. Funding will be provided from the 2018 General Obligation Bonds, Water Fund, MFT Fund and Sewer Fund, depending on the project. Projects utilizing material testing services include street resurfacing, alley paving, sidewalk replacement, sewer and water main improvements, and other infrastructure improvements as needed. For Action (A3.7) Contract with Insituform Technologies USA, LLC for the 2018 CIPP Sewer Rehabilitation Contract A Staff recommends that City Council authorize the City Manager to execute a contract for the 2018 CIPP Sewer Rehabilitation Contract A (Bid No. 18-16) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO 63005) in the amount of $249,439.00. Funding for this project is from the Sewer Fund (Account 515.40.4535.62461–418009), which has an FY 2018 budget allocation of $675,000 for CIPP Sewer Rehabilitation projects, with $675,000 remaining. For Action (A3.8) Contract with Bolder Contractors for Emerson Street Wholesale Water Meter Vault Construction Staff recommends the City Council authorize the City Manager to execute a contract for the Emerson Street Wholesale Water Meter Vault Construction (Bid 18-15) with Bolder Contractors (316 Cary Point Drive, Cary, IL 60013) in the amount of $1,162,000.00. Funding for will be provided from the Water Fund (Account 513.71.7330.65515 – 717017), which has an FY2018 budget of $1,250,000. The remaining budget is $1,250,000. Evanston will recover the cost of all engineering and construction of the meter vault as 100% of the cost to construct the vault is included in the Morton Grove Niles Water Commission water rate calculation. For Action 4 of 684 City Council Agenda April 23, 2018 Page 5 of 12 (A3.9) Amendment to Contract for the Emerson Street Wholesale Water Meter Engineering Services with Crawford, Murphy & Tilly, Inc. Staff recommends that the City Council authorize the City Manager to execute an Amendment to the contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford, Murphy & Tilly, Inc. (550 N. Commons Dr., Suite 116, Aurora, IL 60504) to include Engineering Services During Construction in the amount of $149,353.00. Funding for Engineering Services during construction will be provided from the Water Fund (Account 513.71.7330.62145 – 717017) which has a FY2018 budget balance of $131,000. The remaining of the cost for this addendum is available from savings in the Water Fund Account 513.71.7330.62145 due to projects that were scheduled for 2018 and are delayed, specifically the 36/42 Water Intake Replacement. Evanston will recover the cost of all engineering and construction of the meter vault as 100% of the cost to construct the vault is included in the Morton Grove Niles Water Commission water rate calculation. For Action (A3.10)Change Order to the Central Street Bridge Phase I Engineering Contract with Stanley Consultants, Inc. Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the Central Street Bridge Phase I Engineering Contract (Bid No. 16-08) with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730, Chicago, IL 60631) in the amount $27,328.59. This will increase the overall contract amount from $438,100 to $465,428.59. Funding will be provided from the 2018 General Obligation Bonds for the Central Street Bridge Engineering Services, which has a budget of $100,000 for this project (Account No. 415.40.4118.62415 – 418012), of which $100,000 is remaining. For Action (A3.11)Change Order No. 3 to the Agreement with Copenhaver Construction for the Fountain Square Renovations Staff recommends City Council authorize the City Manager to approve Change Order No. 3 to the agreement with Copenhaver Construction (75 Koppie Drive, Gilberts, IL) for the Fountain Square Renovations project which extends the existing contract completion deadline by 29 days from May 1, 2018 to May 30, 2018. For Action (A3.12)Sidewalk Café – Cold Stone Creamery Staff recommends City Council approval of first-time application for a sidewalk café permit for Cold Stone Creamery, an ice cream store located at 1611 Sherman Avenue. The sidewalk café will consist of three picnic tables with six seats each for a seating capacity of eighteen, and will operate Sunday-Thursday 12:00 p.m.–10:00 p.m. and Friday-Saturday 12:00 p.m.–11:00 p.m. For Action 5 of 684 City Council Agenda April 23, 2018 Page 6 of 12 (A3.13)Sidewalk Café – Amanecer Taco Shop Staff recommends City Council approval of first-time application for a sidewalk café permit for Amanecer Taco Shop, A Type 2 restaurant located at 512 Main Street. The sidewalk café will consist of one table with four seats and one table with two seats for a seating capacity of six, and will operate Sunday-Thursday 7:00 a.m.-2:00 p.m. and Friday-Saturday 7:00 a.m.-11:00 p.m. For Action (A3.14)Three Year Sole-Source Service Agreement with Tyler Technologies/New World ERP Staff recommends City Council authorize the City Manager to execute a three year sole-source agreement with Tyler Technologies (P.O. Box 203556, Dallas, TX 75320)/ New World ERP (NW) in the annual amount of $98,609 for financial management and human resources/payroll processes with a $4,000 one-time software fee for a total of $299,827. The new contract includes software support, maintenance, upgrades and hosting. Funding will be from the following: 85% from the IT Fund (Account 100.19.1932.62340), with a current balance is $361,416.63; and 15% from the Water Fund (Account 510.40.4225.62340), with a current balance is $84,810. For Action (A3.15)2018 Fraternal Order of Police Sergeant Union Contract Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement between the City and the Fraternal Order of Police (FOP) Sergeant Union. For Action (A3.16)2017-2018 International Association of Fire Fighters Union, Local 742 Contract Staff recommends City Council authorize the City Manager to execute a two-year collective bargaining agreement between the City and the International Association of Fire Fighters Union (IAFF), Local 742. For Action (A4) Resolution 21-R-18, A Corporate Resolution Accepting a Grant from Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program Staff recommends City Council adoption of Resolution 21-R-18, accepting a $75,000 Grant from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program. For Action 6 of 684 City Council Agenda April 23, 2018 Page 7 of 12 (A5) Resolution 20-R-18, Authorizing the Appointment of Chief Financial Officer and City Treasurer for the City of Evanston Staff recommends City Council adopt Resolution 20-R-18, appointing Hitesh Desai as Chief Financial Officer and City Treasurer. For Action (A6) Resolution 23-R-18, Five-Year Loan Agreement with Hip Circle Empowerment Center to Fund Expenses at 727 Howard Street Staff recommends City Council adoption of Resolution 23-R-18, authorizing a five-year loan of $25,000 to Hip Circle Empowerment Center for tenant improvements at 727 Howard Street. The Howard/Ridge Tax Increment Financing Fund (Account 330.99.5860.65509) is the recommended source of funding for the estimated $49,889 construction budget. The City, as landlord, is providing a tenant improvement allowance of $25,000. The remaining $24,889 will be in the form of a loan, and repaid with interest during the first 60 month term of the lease agreement. For Action (A7) Ordinance 60-O-18, Five-Year Lease of City-Owned Real Property Located at 727 Howard Street with Hip Circle Empowerment Center Staff recommends City Council adoption of Ordinance 60-O-18, authorizing the City Manager to enter into a five-year lease of City-owned real property located at 727 Howard Street, Evanston, Illinois with Hip Circle Empowerment Center. For tenant improvement allowance component of the lease agreement, staff recommends a total of up to $25,000 from the Howard/Ridge Tax Increment Financing Fund (Account 330.99.5860.65509). An additional build-out loan of $24,889 will also be provided from this account, which Hip Circle Empowerment Center will repay with interest over the five-year lease term. A two-thirds majority of City Council is required to adopt Ordinance 60-O-18. For Introduction (A8) Ordinance 57-O-18, Updating Authorized Signatories and Financial Institutions for Deposits/Investments of City Funds Staff recommends City Council adopt Ordinance 57-O-18, adding Hitesh Desai as a depository signature to City accounts. For Introduction (A9) Ordinance 25-O-18, Amending the City Code for the Public Works Agency Staff recommends City Council adopt Ordinance 25-O-18 amending Title 7, Chapter 1 of the Evanston City Code, “Public Works Agency”. The Ordinance also codifies the Block Party permit processes. For Introduction 7 of 684 City Council Agenda April 23, 2018 Page 8 of 12 (A10) Ordinance 50-O-18, Increasing the Number of Class D Liquor Licenses for Falcon Eddy’s Barbeque located at 825 Church Street Local Liquor Commissioner recommends City Council adoption of Ordinance 50- O-18, amending Evanston City Code Subsection 3-4-6-(D) to increase the number of Class D Liquor Licenses from forty-nine (49) to fifty (50) and permit issuance of a Class D license to Falcon Eddy’s, LLC d/b/a Falcon Eddy’s Barbeque located at 825 Church Street. For Introduction (A11) Ordinance 51-O-18, Increasing the Number of Class F Liquor Licenses for Target Store T0927 located at 2209 Howard St. Local Liquor Commissioner recommends City Council adoption of Ordinance 51- O-18, amending Evanston City Code Subsection 3-4-6-(F) to increase the number of authorized Class F liquor licenses from ten (10) to eleven (11), and permit issuance of a Class F license to Target Corporation d/b/a Target Store T0927 located at 2209 Howard Street. For Introduction (A12) Ordinance 52-O-18, Increasing the Number of Class X Liquor Licenses for Board & Brush Evanston located at 802 Dempster Street Local Liquor Commissioner recommends City Council adoption of Ordinance 52- O-18, amending Evanston City Code Subsection 3-4-6-(X) to increase the number of Class X Liquor Licenses from zero (0) to one (1) and permit issuance of a Class X license to SV Evanston Family, LLC d/b/a Board & Brush Evanston, 802 Dempster Street. Alderman Wilson recommends suspension of the rules for Introduction and Action at the April 23, 2018 City Council meeting. For Introduction and Action (A13) Ordinance 53-O-18, Increasing the Number of Class F-2 Liquor Licenses for Binny’s Beverage Depot located at 1111 Chicago Ave. Local Liquor Commissioner recommends City Council adoption of Ordinance 53- O-18, amending Evanston City Code Subsection 3-4-6-(F-2) to increase the number of Class F-2 Liquor Licenses from zero (0) to one (1) and permit issuance of a Class F-2 license to Gold Standard Enterprises, Inc., d/b/a Binny’s Beverage Depot located at 1111 Chicago Avenue. For Introduction (A14) Ordinance 54-O-18, Amending City Code Section 3-4-6(F) Eliminating the 500 Foot Restriction From Other Class F Liquor Licenses Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-18, eliminating the restriction prohibiting Class F liquor licensees to be within five hundred (500) feet from another Class F liquor license establishment. For Introduction 8 of 684 City Council Agenda April 23, 2018 Page 9 of 12 (A15) Ordinance 55-O-18, Amending City Code Section 3-4-6(F) Eliminating the 500 Foot Restriction From Other Class F-1 Liquor Licenses Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-18, eliminating the restriction prohibiting Class F-1 liquor licensees to be within five hundred (500) feet from another Class F-1 liquor license establishment. For Introduction (A16) Ordinance 49-O-18, Approving the Construction of a Local Improvement Known as Evanston Special Assessment No. 1523 Staff recommends City Council adopt Ordinance 49-O-18 allowing the paving of the alley north of Payne Street and east of McDaniel Avenue through the Special Assessment Process. Funding will be from: 2018 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4118.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018; and Special Assessment funds (Account 415.40.4218.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018. The remaining balance in both accounts is $250,000. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Granting Vacation Rental License for 1500 Main Street City staff recommends approval of a Vacation Rental License for the property located at 1500 Main Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P2) Granting Vacation Rental License for 1419 Elmwood City staff recommends approval of a Vacation Rental License for the property located at 1419 Elmwood Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P3) Ordinance 29-O-18, Amending the City Code Title 2, Chapter 8 “Historic Preservation” The Preservation Commission and staff recommend City Council approval of Ordinance 29-O-18, Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation.” The focus of the text amendment is to update, when appropriate, the language and definitions and also streamline procedures to make it more user friendly for the staff, the Commission, and the public. The original intent and principles of the current Preservation Ordinance have been maintained. For Introduction 9 of 684 City Council Agenda April 23, 2018 Page 10 of 12 (P4) Ordinance 47-O-18, Amending the Definition of “Coach House” in the the City Code Section 6-18-3 Staff recommends adoption of Ordinance 47-O-18, amending the Zoning Ordinance to modify the definition of a Coach House. A previous version of the proposed text amendment did not receive a recommendation from the Plan Commission. Ordinance 47-O-18 was held on April 9, 2018 until April 23, 2018 for Introduction. For Introduction (P5) Ordinance 40-O-18, Amending the City Code, “Permitted Obstructions in Required Yards: General Provisions” Relating to Front Porches Following input from the current and former Zoning Board of Appeals Chair, staff recommends direction from the Committee regarding the scope of amendments to the front porch regulations. If the proposed amendments are limited to sections of the Zoning Ordinance that were included in the Plan Commission legal notice (6-4-1-9 Yards, and 6-18-3 Definitions), Ordinance 40-O-18 can be approved and/or amended. However, if the Committee desires to amend other regulations such as the appropriate determining body for porch variations (6-3-8-3 Authorized Variations), a Plan Commission meeting would need to be re-noticed accordingly. Ordinance 40-O-18 was held on April 9, 2018 until April 23, 2018 for Introduction. For Introduction (P6) Ordinance 58-O-18 Granting a Special Use for a Type 2 Restaurant, Falcon Eddy’s Barbecue at 825 Church Street The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 58-O-18 granting a special use approval for a Type 2 Restaurant, Falcon Eddy’s Barbecue in the D2 District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Introduction (P7) Ordinance 46-O-18, Granting a Special Use for a Type 2 Restaurant, Frio Gelato, at 1301 Chicago Avenue The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 46-O-18 granting special use approval for a Type 2 Restaurant, Frio Gelato, in the B1 Business District and the oDM Dempster-Main Overlay District. The applicant will comply with all zoning requirements and meets all of the standards for a special use in this district. For Action 10 of 684 City Council Agenda April 23, 2018 Page 11 of 12 APPOINTMENTS (APP1)For Appointment: Housing and Homelessness Commission: Monika Bobo Ms. Bobo is Staff Counsel at the Illinois Housing Development Authority (IHDA), a state agency that works to finance the creation and preservation of affordable housing in Illinois. Previously, Monika worked to increase affordable housing throughout Lake County as the Housing Grant Administration Specialist for Lake County Planning, Building & Development. In addition to understanding housing needs over large geographic areas and at the neighborhood level, Monika brings experience in project underwriting, review, evaluation and budgeting. Monika is a licensed attorney and holds a J.D. from the New England School of Law, as well as bachelor’s degrees in Political Science and Psychology & Human Services from George Washington University. For Action (APP2)For Re-Appointment: Plan Commission: Peter Isaac Mr. Isaac is an attorney with Brown, Udell, Pomerantz & Delrahim, Ltd. representing clients with respect to real estate acquisition, development, management, leasing, and financing, general litigation, and various corporate and securities matter. He has a B.S. in Accountancy, J.D.; LLM in Real Estate. For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment 11 of 684 City Council Agenda April 23, 2018 Page 12 of 12 MEETINGS SCHEDULED THROUGH MAY 15, 2018 Upcoming Aldermanic Committee Meetings 4/25/2018 7:00 PM Economic Development 4/26/2018 5:30 PM City-School Liaison Committee 4/30/2018 6:00 PM Special City Council 5/3/2018 7:00 PM Housing and Homelessness Commission 5/7/2018 6:00 PM Human Services Committee 5/14/2018 6:00 PM Administration & Public Works, Planning & Development, City Council 5/15/2018 7:00 PM Housing & Community Development Act Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 12 of 684 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 9th, 2018 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding:Mayor Stephen Hagerty Devon Reid City Clerk 13 of 684 Mayor’s Public Announcements Mayor Hagerty issued 2 Proclamations: April being National Fair Housing Month and National Library Week runs from April 8-14. The Mayor also meet with the 1st grade class of Lincoln School to talk about issues important to them. Students were interested in discussing the issues of guns, littering and animal rights. Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz announced Earth Day and Clean-Up Evanston! - Saturday April 21 from 9:00-11:00 am. Watch City Clerk’s Communications City Clerk gave a brief overview presentation of the March 20th Election results Watch Public Comment Greg Williams Spoke in support of the Lakehouse project Watch James Angelmen Spoke about the Taxi Cab Program Watch Betty Ester Wanted lawsuit liabilities to be made public on city website for public viewing Watch John Alsterda Asked City Council to vote no for the Lakehouse project. Watch Jeff Coney Stated financial discrepancies in the Lakehouse project Watch Peter Laundy Spoke in favor of the Lakehouse but wanted a better plan than the one currently proposed Watch Robert Dalrymple Spoke of the financial risks by the Lakehouse ordinance Watch John Walsh Wanted City Council to consider the terms of lease to make a proper decision Watch Clare Tallon Rue Supported the Lakehouse project because of the lack of equitable access to the lakefront. Watch 14 of 684 Carlis B. Sutton Asked City Council to approve the lease application for the Lakehouse Watch Mary Rosinski Supported the Lakehouse project Watch Mike Raftery Voiced his support for the Lakehouse and asked City Council to support it. Watch Chris Foreman Asked City Council to approve the Lakehouse project Watch David Staub Spoke on behalf of the Central Street Neighbors Association urging City Council to pass the Lakehouse ordinance. Watch Jeff Smith Stated the current proposal for the Lakehouse as it currently stands should be passed. Watch Pete McNamara Treasurer for the Evanston Garden and Lakehouse who reassured City Council that they will assist with funding and architectural design. Urged City Council to vote yes, being that the current proposal has met the needs of the City. Watch Jerry Callaghan Discussed item (P6) Ordinance 12-O-18: Amending City Code Title 4, Chapter 13, “Floodplain Regulations” Watch Sheila Sullivan Board member of the Southeast Evanston Association who spoke in support of the Lakehouse project Watch Janelle Johnson Board member of the Evanston Lakehouse & Gardens who reaffirmed the commitment of the organization on ensuring the Harley Clarke Mansion becomes a welcoming center for all members of the community Watch David Lightshoe Ask City Council to vote no to the Lakehouse lease due to the indemnification clause becoming a large liability to the city Watch Nicole Kustok Asked City Council to vote no on the Lakehouse lease for not being financially responsible or sustainable long term Watch Deborah Lawrance Supported the Lakehouse lease in order to preserve the mansion Watch 15 of 684 Special Order of Business (SP1) Ordinance 42-O-18, Lease of City-Owned Property Located at 2603 Sheridan Rd. to Evanston Lake House and Gardens Staff submits for City Council consideration adoption of Ordinance 42-O-18, authorizing the City Manager to execute a lease of City-owned real property (known as the Harley Clarke Mansion) located at 2603 Sheridan Road with Evanston Lake House and Gardens (ELHG). The lease is for 40 years and ELHG will be required to raise $5 million in funding over 10 years and make code-related improvements to the mansion, opening the property for public use by May 2023. A two-thirds majority of City Council is required to adopt Ordinance 42-O-18. For Action Motion made to table to April 23rd Failed 4-5 Alderman Wynne, Suffredin, Wilson & Revelle Voted Yes Failed 2-7 Alderman Suffredin & Alderman Revelle Voted Yes Watch Consent Agenda (M1) Approval of Minutes of the Regular City Council Meeting of March 12, 2018 and March 19, 2018. For Action Approved on Consent Agenda Motion: Ald. Fleming Watch (A1) Payroll – February 19, 2018 through March 4, 2018 $2,762,402.14 Payroll – March 5, 2018 through March 18, 2018 $2,780,773.27 (A2) Bills List – March 27, 2018 $1,399,302.89 . Bills List – April 10, 2018 $4,292,911.16 16 of 684 For Action Approved on Consent Agenda (A3.1) Renewal Agreement with Express Press to Supply Clothing for the Parks, Recreation and Community Services Summer Programs City Council authorized the City Manager to execute the renewal option of the agreement with Express Press, (18560 E St. Louis Street, Springfield, MO. 65802) for the Parks, Recreation and Community Services Department 2018 summer clothing, in an amount not to exceed $24,500. A breakdown of the thirteen account numbers and budget allocations can be found on the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A3.2) Agreement with Evanston Township High School to Supply Lunch Meals for the 2018 Summer Food Program City Council authorized the City Manager to execute an agreement between the City of Evanston and Evanston Township High School (E.T.H.S.), (1600 Dodge Avenue, Evanston 60201). This agreement is to provide lunch meals for the 2018 Summer Food Service Program in the not-to-exceed amount of $3.25 per lunch. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of meals served and varies depending on the levels of participation. Funding for this program is budgeted in business unit 100.30.3050, Recreation Outreach Program, where program expenditures are charged back and revenue credited. There is $125,000 allocated for food purchases of which $15.79 has been expended. For Action Approved on Consent Agenda (A3.3) Sidewalk Café – French Kiss Café at 517 Dempster Street City Council approved first-time application for a sidewalk café permit for French Kiss Cafe, a Type 2 restaurant located at 517 Dempster Street. The sidewalk café will consist of two tables with two seats each for a seating capacity of four, and will operate Monday–Friday from 7:00 a.m.–7:00 p.m. and Saturday–Sunday from 11:00 a.m.–7:00 p.m. For Action Approved on Consent Agenda (A3.4) Sidewalk Café – Rock N’ Ravioli at 1012 Church Street 17 of 684 City Council approved first-time application for a sidewalk café permit for Rock N’ Ravioli, a Type 1 restaurant located at 1012 Church Street. The sidewalk café will consist of six tables with two seats each for a seating capacity of 12, and will operate Wednesday – Sunday from 11:00 a.m. – 10:00 p.m. For Action Approved on Consent Agenda (A3.5) Contract to Provide a Street Condition Evaluation and Right-of-Way Asset Management with Infrastructure Management Services L.L.C City Council authorized the City Manager to execute a contract to provide a street condition evaluation and right-of-way asset management with Infrastructure Management Services L.L.C (1775 Winnetka Circle, Rolling Meadows, IL 60008) in the amount of $206,720. This project will be funded from the City’s Capital Improvement Program (CIP) 2018 General Obligation Bonds (Account No. 415.40.4118.62145-418005), which has an FY 2018 budget of $250,000. The remaining fund balance is $250,000. For Action Approved on Consent Agenda (A3.6) Contract Extension for 2018 with Patriot Pavement Maintenance for 2018 Crack Sealing Program City Council authorized the City Manager to execute a one year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this work will from the Street Maintenance Fund (Account 100.40.4510.62509), with a budget of $80,000. The account has a remaining balance of $80,000. For Action Approved on Consent Agenda (A3.7) Contract Extension for 2018 with Precision Pavement Markings, Inc. for Pavement Marking Program City Council authorized the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $92,600. This contract is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this work will be from the 2018 Capital Improvement & Parking System Funds: Capital Improvement (Account 415.40.4118.65515-41709) with a 18 of 684 FY18 Budget of $175,000 and a remaining balance of $85,000; and Parking System (Account 505.19.7005.65515) with a FY18 budget of $2,450,000 and a remaining balance of $2,128,321. For Action Approved on Consent Agenda (A3.8) Single Source Purchase of Riding Mower from Reinders, Inc. City Council authorized the City Manager to execute a purchase order for a Toro Groundsmaster Riding Mower, model GM3280-D, from Reinders, Inc., (3816 Carnation Street, Franklin Park, IL 60131), in the amount of $21,997.70. Funding for this purchase is from the General Fund (Account 100.40.4330.65550) with a FY18 Budget and remaining balance of $26,000. For Action Approved on Consent Agenda (A3.9) Purchase of Vehicle for the Evanston Police Department from Currie Motors City Council approved the purchase a Ford SUV outfitted with lights, sirens and other necessary equipment for operations. This is a replacement vehicle for Evanston Police Department Patrol Unit #41, 2017 Ford SUV as it was in an accident and the insurance adjuster deemed the vehicle as totaled. The replacement vehicle will be purchased from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $28,486.00 and outfitted by Havey Communications, Inc. (28835 Herky Drive, Suite #117, Lake Bluff, IL 60044) in the amount of $5,010.70 through a Northwest Municipal Conference Suburban Purchasing Cooperative Competitive contract. Funding for the vehicles will be from the Insurance Fund (Account 605.99.7801.65550) in the total amount of $33,496.70. For Action Approved on Consent Agenda (A3.10) Purchase of Vehicle for the Evanston Fire Department from Foster Coach Sales, Inc. City Council approved the purchase of a new Fire Department Ambulance, a Ford F-550 chassis with a Horton EMT conversion outfitted with lights, sirens and other necessary equipment for operations. The replacement vehicle will be purchased from Foster Coach Sales, Inc. (903 Prosperity Drive, Sterling, IL 61081) in the amount of $291,730.00 through the Northwest Municipal Conference Suburban Purchasing Cooperative Watch 19 of 684 Competitive contract #174. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $291,730.00, which has a budgeted amount of $1,522,977. For Action Item taken off Consent Agenda and amount correct to $300,055 Passed 9-0 (A3.11) Purchase of Three Vehicles for the Public Works Agency from Monroe Truck Equipment, National Fleet Auto Group and JX Peterbilt City Council approved the purchase of three (3) replacement vehicles for operations and allocated to the Public Works Agency - Public Services Bureau. The replacement vehicles will be purchased from: Monroe Truck Equipment (1051 W. 7th Street, Monroe, WI 53566) in the amount of $104,880.00, National Fleet Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount of $171,726.00 and JX Peterbilt, (42400 Hwy 41, Wadsworth, IL 60083), in the amount of $137,131.00 through the National Joint Powers Alliance contract. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $413,737.00, which has a budgeted amount of $1,522,977. For Action Approved on Consent Agenda (A3.12) Single Source Purchase of Ford OEM Parts and Vehicle Service from Golf Mill Ford City Council approved a contract with Golf Mill Ford Inc., located at 9401 N. Milwaukee Avenue, Niles, IL 60714, in the amount of $82,511.00 for automotive parts and services for City vehicles. Golf Mill Ford will provide Original Equipment Manufacturer parts and service from March 2018 through February of 2019. Funding for this expenditure will be from Account 600.26.7710.65060 (Major Maintenance, Materials to Maintain Autos). For Action Approved on Consent Agenda (A3.13) Agreement with Full Throttle Marine for Watercraft Maintenance and Repair Services City Council approved the lowest responsive and responsible bid for Watercraft Maintenance and Repair Services (Bid # 18-11) to Full Throttle Marine, located at 93 Noll Street, Waukegan, IL 60085, in the amount of $31,158.25 for the period of April 1, 2018 thru March 31, 2019 and for the 20 of 684 possibility of three (3) one (1) year extensions in each subsequent annual period. The 2018 Budget for Materials to Maintain Autos is $1,050,000.00 for these types of required maintenance and repairs. The allocation for these services within the budget is $37,000.00. Funding provided by the Fleet Services Fund for Major Maintenance, Material to Maintain Autos (Account 600.19.7710.65060). For Action Approved on Consent Agenda (A3.14) Agreement with H-O-H Water Technology, Inc. for Chemical Water Treatment for HVAC Equipment in Various City Facilities City Council approved to renew a three-year contract with H-O-H Water Technology, Inc., a sole vendor, to continue service providing chemical treatment of water HVAC systems in various City facilities. The contract include three (3) one (1) year extensions, subject to the acceptable performance of the vendor, The total cost of the three-year contract is $40,341, which includes a 1.5% increase each year. Funding will be from Account 100.19.1950.62509 (Facilities Management Service Agreements). For Action Approved on Consent Agenda (A4) Ordinance 49-O-18, Approving the Construction of a Local Improvement Known as Evanston Special Assessment No. 1523 City Council adopted Ordinance 49-O-18 allowing the paving of the alley north of Payne Street and east of McDaniel Avenue through the Special Assessment Process. Funding will be from: 2018 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4118.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018; and Special Assessment funds (Account 415.40.4218.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018. The remaining balance in both accounts is $250,000. For Introduction Approved on Consent Agenda (A5) Ordinance 38-O-18 Amending City Code Section 3-17-9 Regarding Senior Citizen/Persons with Disabilities Taxicab Program City Council adopted Ordinance 38-O-18 which amends Title 3, Chapter 17-9 regarding Senior Citizen/Persons with Disabilities Taxicab Program. Amendment includes: an increase in the participant share from four dollars ($4.00) to five dollars ($5.00) and changing the boundaries of the program to within the corporate boundaries of Evanston. Ordinance 38-O-18 was Watch 21 of 684 held on March 12, 2018 until the April 9, 2018 City Council. For Introduction and Action Passed 7-2 Alderman Suffredin & Alderman Simmons Voted No (A6) Ordinance 43-O-18, Decreasing the Number of Class C Liquor Licenses for Lao Sze Chuan at 1633 Orrington Avenue City Council adopted Ordinance 43-O-18, amending City Code Subsection 3-4-6-(C) to decrease the number of authorized Class C liquor licenses from twenty-six (26) to twenty-five (25). A Bite of China, Inc., d/b/a Lao Sze Chuan, 1633 Orrington, is not renewing its liquor license. For Introduction and Action Approved on Consent Agenda (A7) Ordinance 44-O-18, Decreasing the Number of Class D Liquor Licenses for Las Palmas of Evanston at 817 University Place City Council adopted Ordinance 44-O-18 amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49). Las Palmas Restaurant of Evanston, Inc., Dba Las Palmas of Evanston located at 817 University Place is closed. For Introduction and Action Approved on Consent Agenda (A8) Ordinance 36-O-18, Decreasing the Number of Class C-1 Liquor Licenses for La Macchina Café at 1620 Orrington Avenue City Council adopted Ordinance 36-O-18, amending City Code Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor licenses from one (1) to zero (0). La Macchina Café requests a downgrade of its liquor license from Class C-1 to Class C. For Action Approved on Consent Agenda (A9) Ordinance 37-O-18, Increasing the Number of Class C Liquor Licenses for La Macchina Café at 1620 Orrington Avenue City Council adopted Ordinance 37-O-18, amending City Code Subsection 3-4-6-(C) to increase the number of authorized Class C liquor licenses from twenty-five (25) to twenty-six (26), and permit issuance of a Class C license to La Macchina Cafe, LLC, d/b/a La Macchina Café located at 1620 Orrington Avenue. 22 of 684 For Action Approved on Consent Agenda (A10) Ordinance 27-O-18, Lease of Room Space at the Lorraine H. Morton Civic Center to the League of Women Voters City Council adopted Ordinance 27-O-18 which authorizes a 3- year renewal of a lease agreement between League of Women Voters and the City of Evanston. The lease will be from June 1, 2018 through May 31, 2021 for first floor space (Room 1030) at the Lorraine H. Morton Civic Center. The monthly rent will be $240 with a 1% increase each year. For Action Approved on Consent Agenda (A11) Ordinance 18-O-18, Amending City Code Section 1-17-1, Adding Subsection “Contractor Debarment, Suspension and Prohibited Contracts” City council adopted Ordinance 18-O-18, amending City Code Section 1-17-1, by adding Subsection 1-17-1(E), “Contractor Debarment, Suspension, and Prohibited Contracts.” This Ordinance codifies a procedure to debar or suspend contractors for just cause. Debarred or suspended contractors may not bid, propose, be awarded to, or perform work on a contract with the City. For Action Approved on Consent Agenda (P1) Grant Renewal for the Homeless Management Information System to the Alliance to End Homelessness in Suburban Cook County City Council approved a renewal grant of $20,500 from the Affordable Housing Fund for the Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County (“The Alliance”). The Alliance receives funding from U.S. Department of Housing and Urban Development (HUD) for HMIS, and has a 20% non-federal match requirement to make full use of this funding. The $20,500 grant from the Affordable Housing Fund will enable the Alliance to access $82,000 in HUD funds. Funding is from the Affordable Housing Fund (Account 250.21.5465.65500). The 2018 Affordable Housing Fund has $114,500 budgeted for housing-related services and an uncommitted cash balance of approximately $800,000. Motion: Ald. Fiske Watch 23 of 684 For Action Approved on Consent Agenda (P2) Ordinance 46-O-18, Granting a Special Use for a Type 2 Restaurant, Frio Gelato, at 1301 Chicago Avenue City Council adopted Ordinance 46-O-18 granting special use approval for a Type 2 Restaurant, Frio Gelato, in the B1 Business District and the oDM Dempster-Main Overlay District. The applicant will comply with all zoning requirements and meets all of the standards for a special use in this district. For Introduction Passed 9-0 Watch (P3) Ordinance 47-O-18, Amending the Definition of “Coach House” in the the City Code Section 6-18-3 Staff recommends amending the Zoning Ordinance to modify the definition of a Coach House. A previous version of the proposed text amendment did not receive a recommendation from the Plan Commission. For Introduction Item moved to be returned to committee on April 23, 2018 Watch (P4) Ordinance 40-O-18, Amending the City Code, “Permitted Obstructions in Required Yards: General Provisions” Relating to Front Porches Following discussion with the current and former Zoning Board of Appeals Chair, staff recommends the proposed text amendment be referred back to the Plan Commission for additional discussion. For Introduction Item held in committee until April 23, 2018 (P5) Ordinance 39-O-18, Granting Major Zoning Relief for a New 2-story, 134,200 square foot Community Center at 1801 Main St., the New Robert Crown Community Center City Council adopted Ordinance 39-O-18 granting major zoning relief to construct a 2-story, 134,200 sq. ft. community center (with ice rinks, gymnasium, public library, preschool, multipurpose rooms) and exterior site work including new parking lot, athletic fields and landscaping in the OS Open Space District. The applicant requests: a Floor Area Ratio (FAR) 24 of 684 of 0.18 where a maximum FAR of 0.15 is allowed; 229 offstreet parking spaces where a minimum of 334 off-street parking spaces are required; zero loading docks where a minimum of 2 long loading docks are required. The applicant has complied with all other zoning requirements, and meets all of the standards for major variation in the OS Open Space District. For Action Approved on Consent Agenda (P6) Ordinance 12-O-18: Amending City Code Title 4, Chapter 13, “Floodplain Regulations” City Council approved Ordinance 12-O-18, amending portions of Title 4, Chapter 13 of the Evanston City Code, “Floodplain Regulations.” Staff is proposing amendments that would strengthen regulations addressing permit review and construction concerns on lakefront restoration projects. For Action Approved on Consent Agenda (O1) Economic Development Grant for Evanston Equity in the Arts Hiring Program City Council approved funding totaling $25,000 to Mudlark Theater to hire additional administrative staff. The Equity in the Arts hiring program will build capacity and diversity for Mudlark’s management organization because candidates must be local minority residents. Staff recommends utilizing funds from the Economic Development Workforce Development Fund (Account 100.21.5300.62663) for this grant. The Equity in Arts Hiring program was originally approved by City Council on October 26, 2016 and allocated up to $50,000 annually as a one-toone match to help local arts organizations hire and retain Employees of Color. For Action Passed 7-2 Alderman Fleming & Alderman Suffredin Voted No Motion: Ald. Wilson Watch Call of the Wards Ward 1: No Report Watch Ward 2: 2nd Ward meeting at the District 65 J.E.H. Education Center on April 12 at 7 p.m. Watch 25 of 684 Ward 3: No Report Watch Ward 4: No Report Watch Ward 5: 5th Ward meeting at 7 p.m. at the Civic Center Room G300 on April 19th Watch Ward 6: Encouraged everyone to view the new lights between Central Park and Lawndale Watch Ward 7: Tuesday April 17th at Chandler-Newberger Center at 7 p.m. residents of Northeast Evanston will have an opportunity to receive the latest updates on the Sheridan Rd. improvement project and ask questions Watch Ward 8: Announced the grand opening of Jamaica Good to Go restaurant on Friday April 13 Watch Ward 9: 9th Ward meeting on April 21st at the Levy Center. Recognized 9th Ward resident Maddy for leading a beautification project in the 9th Ward. Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (9-0) City Council recessed into Executive Session. 26 of 684 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, April 23, 2018 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN FLEMING, CHAIR II.APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 9, 2018 III.NATIONAL DRINKING WATER WEEK: 3RD GRADE ART CONTEST WINNERS IV.ITEMS FOR CONSIDERATION (A1) Payroll – March 19, 2018 through April 01, 2018 $ 2,864,691.16 (A2.1) Bills List – April 24, 2018 $ 1,381,367.39 Credit Card Activity (not including Amazon purchases) – Period Ending February 28, 2017 Bank of America $ 173,924.14 BMO $ 6,692.89 For Action (A2.2) Amazon Credit Card Activity – Ending February 28, 2017 Bank of America $ 8,689.56 BMO $ 31.99 For Action (A3.1) Sustainable Pest Control and Pesticide Reduction Policy Staff recommends that City Council accept and place on file the proposed pesticide use and reduction effort report. For Action: Accept and Place on File 27 of 684 (A3.2) Dodge Avenue Bike Lane Modifications The 8th Ward Alderman has requested that the City Council review the necessity for bike lanes on Dodge Avenue between Howard Street and Oakton Street. Staff is requesting direction from City Council on how to proceed. For Action (A3.3) Contract with Schroeder & Schroeder Inc. for the 2018 50/50 Sidewalk Replacement Project Staff recommends City Council authorize the City Manager to execute a contract for the 2018 50/50 Sidewalk Replacement Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $211,000.00. Funding will be provided from the Capital Improvement Program 2018 General Obligation Bonds in the amount of $150,000 (with a budget of $300,000 with a remaining balance of $284,209.50), and from estimated private funds in the amount of $61,000. For Action (A3.4) Contract with Bolder Contractors, Inc. for the 2018 Water Main Improvements and Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the 2018 Water Main Improvements and Street Resurfacing Project (Bid No. 18-10) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $2,410,717.49. Funding will be provided from the CIP Fund 2018 General Obligation Bonds in the amount of $380,000.00, the Water Fund in the amount of $2,470,000.00, and the Sewer Fund in the amount of $300,000.00. A detailed summary of the funding can be found on the corresponding transmittal memorandum. For Action (A3.5) Purchase of Trees and Planting Services for Spring Planting Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 300 trees and planting services for 150 of those trees from Suburban Tree Consortium in the amount of $85,006.00. Funding for this purchase will be from: $135,000 from the Forestry Division General Funds (Account 100.40.4320.65005), and $1,000 from Replant Express Funds (Account 100.41335). The Replant Express program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are four trees being planted through this program which generated $1,000.00 in payments. These two funding sources will be used to purchase all 300 trees for the parkways and the planting of 150 of those trees. For Action 28 of 684 (A3.6) One-Year Contract Extension with Interra, Inc. for Material Testing Services Staff recommends City Council authorize the City Manager to execute an agreement for a 1-year contract extension with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) to the agreement for Material Testing Services (RFP 17-02) for various capital infrastructure improvement projects in the amount not-to-exceed $150,000. Funding will be provided from the 2018 General Obligation Bonds, Water Fund, MFT Fund and Sewer Fund, depending on the project. Projects utilizing material testing services include street resurfacing, alley paving, sidewalk replacement, sewer and water main improvements, and other infrastructure improvements as needed. For Action (A3.7) Contract with Insituform Technologies USA, LLC for the 2018 CIPP Sewer Rehabilitation Contract A Staff recommends that City Council authorize the City Manager to execute a contract for the 2018 CIPP Sewer Rehabilitation Contract A (Bid No. 18-16) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO 63005) in the amount of $249,439.00. Funding for this project is from the Sewer Fund (Account 515.40.4535.62461–418009), which has an FY 2018 budget allocation of $675,000 for CIPP Sewer Rehab. projects, with $675,000 remaining. For Action (A3.8) Contract with Bolder Contractors for Emerson Street Wholesale Water Meter Vault Construction Staff recommends the City Council authorize the City Manager to execute a contract for the Emerson Street Wholesale Water Meter Construction (Bid 18-15) with Bolder Contractors (316 Cary Point Drive, Cary, IL 60013) in the amount of $1,162,000.00. Funding for will be provided from the Water Fund (Account 513.71.7330.65515 – 717017), which has an FY2018 budget of $1,250,000. The remaining budget is $1,250,000. Evanston will recover the cost of all engineering and construction of the meter vault as 100% of the cost to construct the vault is included in the Morton Grove Niles Water Commission water rate calculation. For Action (A3.9) Amendment to Contract for the Emerson Street Wholesale Water Meter Engineering Services with Crawford, Murphy & Tilly, Inc. Staff recommends that the City Council authorize the City Manager to execute an Amendment to the contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford, Murphy & Tilly, Inc. (550 N. Commons Dr., Suite 116, Aurora, IL 60504) to include Engineering Services During Construction in the amount of $149,353.00. Funding for Services during construction will be provided from the Water Fund (Account 513.71.7330.62145 – 717017) which has a FY2018 balance of $131,000. The remaining of the cost is available from savings in the Water Fund Account 513.71.7330.62145 due to projects that were scheduled for 2018 and are delayed, specifically the 36/42 Water Intake Replacement. Evanston will recover the cost of all engineering and construction of the meter vault as 100% of the cost to construct the vault is included in the Morton Grove Niles Water Commission water rate calculation. For Action 29 of 684 (A3.10)Change Order to the Central Street Bridge Phase I Engineering Contract with Stanley Consultants, Inc. Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the Central Street Bridge Phase I Engineering Contract (Bid No. 16-08) with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730, Chicago, IL 60631) in the amount $27,328.59. This will increase the overall contract amount from $438,100 to $465,428.59. Funding will be provided from the 2018 General Obligation Bonds for the Central Street Bridge Engineering Services, which has a budget of $100,000 for this project (Account No. 415.40.4118.62415 – 418012), of which $100,000 is remaining. For Action (A3.11)Change Order No. 3 to the Agreement with Copenhaver Construction for the Fountain Square Renovations Staff recommends City Council authorize the City Manager to approve Change Order No. 3 to the agreement with Copenhaver Construction (75 Koppie Drive, Gilberts, IL) for the Fountain Square Renovations project which extends the existing contract completion deadline by 29 days from May 1, 2018 to May 30, 2018. For Action (A3.12)Sidewalk Café – Cold Stone Creamery Staff recommends City Council approval of first-time application for a sidewalk café permit for Cold Stone Creamery, an ice cream store located at 1611 Sherman Avenue. The sidewalk café will consist of three picnic tables with six seats each for a seating capacity of eighteen, and will operate Sunday-Thursday 12:00 p.m.–10:00 p.m. and Friday-Saturday 12:00 p.m.–11:00 p.m. For Action (A3.13)Sidewalk Café – Amanecer Taco Shop Staff recommends City Council approval of first-time application for a sidewalk café permit for Amanecer Taco Shop, A Type 2 restaurant located at 512 Main Street. The sidewalk café will consist of one table with four seats and one table with two seats for a seating capacity of six, and will operate Sunday-Thursday 7:00 a.m.-2:00 p.m. and Friday-Saturday 7:00 a.m.-11:00 p.m. For Action (A3.14)Three Year Sole-Source Service Agreement with Tyler Technologies/New World ERP Staff recommends City Council authorize the City Manager to execute a three year sole-source agreement with Tyler Technologies (P.O. Box 203556, Dallas, TX 75320)/ New World ERP (NW) in the annual amount of $98,609 for financial management and human resources/payroll processes with a $4,000 one-time software fee for a total of $299,827. The new contract includes software support, maintenance, upgrades and hosting. Funding will be from the following: 85% from the IT Fund (Account 100.19.1932.62340), with a current balance is $361,416.63; and 15% from the Water Fund (Account 510.40.4225.62340), with a current balance is $84,810. For Action 30 of 684 (A3.15)2018 Fraternal Order of Police Sergeant Union Contract Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement between the City and the Fraternal Order of Police (FOP) Sergeant Union. For Action (A3.16)2017-2018 International Association of Fire Fighters Union, Local 742 Contract Staff recommends City Council authorize the City Manager to execute a two-year collective bargaining agreement between the City and the International Association of Fire Fighters Union (IAFF), Local 742. For Action (A4) Resolution 21-R-18, A Corporate Resolution Accepting a Grant from Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program Staff recommends City Council adoption of Resolution 21-R-18, accepting a $75,000 Grant from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program. For Action (A5) Resolution 20-R-18, Authorizing the Appointment of Chief Financial Officer and City Treasurer for the City of Evanston Staff recommends City Council adopt Resolution 20-R-18, appointing Hitesh Desai as Chief Financial Officer and City Treasurer. For Action (A6) Resolution 23-R-18, Five-Year Loan Agreement with Hip Circle Empowerment Center to Fund Expenses at 727 Howard Street Staff recommends City Council adoption of Resolution 23-R-18, authorizing a five-year loan of $25,000 to Hip Circle Empowerment Center for tenant improvements at 727 Howard Street. The Howard/Ridge Tax Increment Financing Fund (Account 330.99.5860.65509) is the recommended source of funding for the estimated $49,889 construction budget. The City, as landlord, is providing a tenant improvement allowance of $25,000. The remaining $24,889 will be in the form of a loan, and repaid with interest during the first 60 month term of the lease agreement. For Action 31 of 684 (A7) Ordinance 60-O-18, Five-Year Lease of City-Owned Real Property Located at 727 Howard Street with Hip Circle Empowerment Center Staff recommends City Council adoption of Ordinance 60-O-18, authorizing the City Manager to enter into a five-year lease of City-owned real property located at 727 Howard Street, Evanston, Illinois with Hip Circle Empowerment Center. For tenant improvement allowance component of the lease agreement, staff recommends a total of up to $25,000 from the Howard/Ridge Tax Increment Financing Fund (Account 330.99.5860.65509). An additional build-out loan of $24,889 will also be provided from this account, which Hip Circle Empowerment Center will repay with interest over the five-year lease term. A two-thirds majority of City Council is required to adopt Ordinance 60-O-18. For Introduction (A8) Ordinance 57-O-18, Updating Authorized Signatories and Financial Institutions for Deposits/Investments of City Funds Staff recommends City Council adopt Ordinance 57-O-18, adding Hitesh Desai as a depository signature to City accounts. For Introduction (A9) Ordinance 25-O-18, Amending the City Code for the Public Works Agency Staff recommends City Council adopt Ordinance 25-O-18 amending Title 7, Chapter 1 of the Evanston City Code, “Public Works Agency”. The Ordinance also codifies the Block Party permit processes. For Introduction (A10) Ordinance 50-O-18, Increasing the Number of Class D Liquor Licenses for Falcon Eddy’s Barbeque located at 825 Church Street Local Liquor Commissioner recommends City Council adoption of Ordinance 50- O-18, amending Evanston City Code Subsection 3-4-6-(D) to increase the number of Class D Liquor Licenses from forty-nine (49) to fifty (50) and permit issuance of a Class D license to Falcon Eddy’s, LLC d/b/a Falcon Eddy’s Barbeque located at 825 Church Street. For Introduction (A11) Ordinance 51-O-18, Increasing the Number of Class F Liquor Licenses for Target Store T0927 located at 2209 Howard St. Local Liquor Commissioner recommends City Council adoption of Ordinance 51- O-18, amending Evanston City Code Subsection 3-4-6-(F) to increase the number of authorized Class F liquor licenses from ten (10) to eleven (11), and permit issuance of a Class F license to Target Corporation d/b/a Target Store T0927 located at 2209 Howard Street. For Introduction 32 of 684 (A12) Ordinance 52-O-18, Increasing the Number of Class X Liquor Licenses for Board & Brush Evanston located at 802 Dempster Street Local Liquor Commissioner recommends City Council adoption of Ordinance 52- O-18, amending Evanston City Code Subsection 3-4-6-(X) to increase the number of Class X Liquor Licenses from zero (0) to one (1) and permit issuance of a Class X license to SV Evanston Family, LLC d/b/a Board & Brush Evanston, 802 Dempster Street. Alderman Wilson recommends suspension of the rules for Introduction and Action at the April 23, 2018 City Council meeting. For Introduction and Action (A13) Ordinance 53-O-18, Increasing the Number of Class F-2 Liquor Licenses for Binny’s Beverage Depot located at 1111 Chicago Ave. Local Liquor Commissioner recommends City Council adoption of Ordinance 53- O-18, amending Evanston City Code Subsection 3-4-6-(F-2) to increase the number of Class F-2 Liquor Licenses from zero (0) to one (1) and permit issuance of a Class F-2 license to Gold Standard Enterprises, Inc., d/b/a Binny’s Beverage Depot located at 1111 Chicago Avenue. For Introduction (A14) Ordinance 54-O-18, Amending City Code Section 3-4-6(F) Eliminating the 500 Foot Restriction From Other Class F Liquor Licenses Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-18, eliminating the restriction prohibiting Class F liquor licensees to be within five hundred (500) feet from another Class F liquor license establishment. For Introduction (A15) Ordinance 55-O-18, Amending City Code Section 3-4-6(F) Eliminating the 500 Foot Restriction From Other Class F-1 Liquor Licenses Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-18, eliminating the restriction prohibiting Class F-1 liquor licensees to be within five hundred (500) feet from another Class F-1 liquor license establishment. For Introduction V. COMMUNICATIONS VI. ADJOURNMENT 33 of 684 Administration and Public Works Committee Meeting Minutes of April 9, 2018 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: T. Suffredin, R. Simmons, A. Rainey, C. Fleming, P. Braithwaite STAFF PRESENT: K. Richardson, A. King, W. Bobkiewicz, M. Hernandez, S. Mangum, E. Storlie, A. Mackey, Chief Scott, S. Nagar, DC Parrott, L. Biggs, K. Hawk, S. Ciolek, L. Hemingway, A. Thorpe, Ald. Fiske PRESIDING OFFICIAL: Ald. Fleming I. DECLARATION OF A QUORUM: ALDERMAN FLEMING, CHAIR A quorum being present, Ald. Fleming called the meeting to order at 6:05p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF FEBRUARY 26, 2018 AND MARCH 19, 2018 Ald. Braithwaite moved to accept the Minutes of February 26, 2018 and the March 19, 2018 A&PW meeting as submitted, seconded by Ald. Rainey. The Minutes of the February 26, 2018 and the March 19, 2018 A&PW meeting were approved unanimously 4-0. III. ITEMS FOR CONSIDERATION (A1) Payroll – February 19, 2018 through March 4, 2018 $2,762,402.14 Payroll – March 5, 2018 through March 18, 2018 $2,780,773.27 For Action Ald. Suffredin moved to recommend approval of Payroll February 19, 2018 through March 4, 2018 in the amount of $2,762,402.14 and March 5, 2018 through March 18, 2018 in the amount of $2,780,773.27, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the payrolls. (A2) Bills List – March 27, 2018 $1,399,302.89 Bills List – April 10, 2018 $4,292,911.16 For Action Ald. Suffredin moved to approve the bills through March 27, 2018 in the amount of $1,399,302.89 and bills through April 10, 2018 in the amount of DRAFT - NOT APPROVED 34 of 684 $4,292,911.16, seconded by Ald. Rainey. At Ald. Rainey’s inquiry, Planning and Zoning Administrator Scott Mangum – explained that the Community Development Department used the vendor, Courbanize, on a trial basis for the 1450 Sherman and 601 Davis planned developments. We are no longer using their system. At Ald. Rainey’s inquiry, Revenue Manager Alex Thorpe explained that the hotel tax refund is the result of the hotel overpaying by using a rate of 8.5% of gross receipts instead of 7.5%. At Ald. Rainey’s inquiry, Assistant to the City Manager Kimberly Richardson explained that there was a communication error with receiving 2017 invoices. A process has been implemented to prevent it from happening in the future. *Ald. Rue Simmons arrived at 6:13pm The Committee voted unanimously 4-0 to approve the bills. (A3.1) Renewal Agreement with Express Press to Supply Clothing for the Parks, Recreation and Community Services Summer Programs Staff recommends that the City Council authorize the City Manager to execute the renewal option of the agreement with Express Press, (18560 E St. Louis Street, Springfield, MO. 65802) for the Parks, Recreation and Community Services Department 2018 summer clothing, in an amount not to exceed $24,500. A breakdown of the thirteen account numbers and budget allocations can be found on the corresponding transmittal memorandum. For Action Ald. Rue Simmons moved to recommend City Council authorize the City Manager to execute the renewal option of the agreement with Express Press for the Parks, Recreation and Community Services Department 2018 summer clothing, in an amount not-to-exceed $24,500, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to approve the agreement. (A3.2) Agreement with Evanston Township High School to Supply Lunch Meals for the 2018 Summer Food Program Staff recommends that City Council authorize the City Manager to execute an agreement between the City of Evanston and Evanston Township High School (E.T.H.S.), (1600 Dodge Avenue, Evanston 60201). This agreement is to provide lunch meals for the 2018 Summer Food Service Program in the not-to-exceed amount of $3.25 per lunch. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of meals served and varies depending on the levels of participation. Funding for this program is budgeted in business unit 100.30.3050, Recreation Outreach Program, where program expenditures are charged back and revenue 35 of 684 credited. There is $125,000 allocated for food purchases of which $15.79 has been expended. For Action Ald. Fleming moved to recommend City Council authorize the City Manager to execute an agreement between the City of Evanston and Evanston Township High School to provide lunch meals for the 2018 Summer Food Service Program in the not-to-exceed amount of $3.25 per lunch, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the agreement. (A3.3) Sidewalk Café – French Kiss Café at 517 Dempster Street Staff recommends City Council approval of first-time application for a sidewalk café permit for French Kiss Cafe, a Type 2 restaurant located at 517 Dempster Street. The sidewalk café will consist of two tables with two seats each for a seating capacity of four, and will operate Monday–Friday from 7:00 a.m.–7:00 p.m. and Saturday–Sunday from 11:00 a.m.–7:00 p.m. For Action Ald. Braithwaite moved to recommend City Council approval of first-time application for a sidewalk café permit for French Kiss Cafe, a Type 2 restaurant located at 517 Dempster Street consisting of two tables with two seats each for a seating capacity of four, and will operate Monday–Friday from 7:00 a.m.–7:00 p.m. and Saturday–Sunday from 11:00 a.m.–7:00 p.m., seconded by Ald. Rue Simmons. At Alds. Rainey and Fleming’s inquiry, Building and Inspection Service Manager Gary Gerdes confirmed that all locations with sidewalk cafes will be required to display the site plan in their window. City field inspectors will monitor compliance to ensure a 6 foot clearance between the café and fixtures in the sidewalk to prevent mobility impediments. The Committee voted unanimously 5-0 to approve the sidewalk café. (A3.4) Sidewalk Café – Rock N’ Ravioli at 1012 Church Street Staff recommends City Council approval of first-time application for a sidewalk café permit for Rock N’ Ravioli, a Type 1 restaurant located at 1012 Church Street. The sidewalk café will consist of six tables with two seats each for a seating capacity of 12, and will operate Wednesday – Sunday from 11:00 a.m. – 10:00 p.m. For Action Ald. Rue Simmons moved to approve City Council approval of first-time application for a sidewalk café permit for Rock N’ Ravioli, a Type 1 restaurant located at 1012 Church Street consisting of six tables with two seats each for a seating capacity of 12, and will operate Wednesday – Sunday from 11:00 a.m. – 10:00 p.m., seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the sidewalk café. 36 of 684 (A3.5) Contract to Provide a Street Condition Evaluation and Right-of-Way Asset Management with Infrastructure Management Services L.L.C Staff recommends that City Council authorize the City Manager to execute a contract to provide a street condition evaluation and right-of-way asset management with Infrastructure Management Services L.L.C (1775 Winnetka Circle, Rolling Meadows, IL 60008) in the amount of $206,720. This project will be funded from the City’s Capital Improvement Program (CIP) 2018 General Obligation Bonds (Account No. 415.40.4118.62145-418005), which has an FY 2018 budget of $250,000. The remaining fund balance is $250,000. For Action Ald. Suffredin moved to recommend City Council authorize the City Manager to execute a contract to provide a street condition evaluation and right-of-way asset management with Infrastructure Management Services L.L.C in the amount of $206,720, seconded by Ald. Rainey. At Ald. Suffredin’s request, Public Works Agency (PWA) Director Dave Stoneback explained the purpose of the street pavement assessment. This particular process includes laser scanners and cameras to identify cracks in the pavement for rating evaluation to address the streets with the worse rating. The laser scanners will also scan signage to be included in the GIS system. Ald. Braithwaite suggested delaying this expenditure an extra year due to budget constraints. At Ald. Rainey’s inquiry, PWA Director Stoneback discussed extending the life of pavement with crack sealing (which is on the agenda for approval as well), patching streets and a rejuvenation process. The Committee voted 4-1 with Ald. Braithwaite opposed to approval of the contract. (A3.6) Contract Extension for 2018 with Patriot Pavement Maintenance for 2018 Crack Sealing Program Staff recommends City Council authorize the City Manager to execute a one year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this work will from the Street Maintenance Fund (Account 100.40.4510.62509), with a budget of $80,000. The account has a remaining balance of $80,000. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a one year contract extension for crack sealing services with Patriot Pavement Maintenance in the amount of $80,000, seconded by Ald. Rue Simmons. The Committee voted unanimously 5-0 to approve the contract extension. 37 of 684 (A3.7) Contract Extension for 2018 with Precision Pavement Markings, Inc. for Pavement Marking Program Staff recommends City Council authorize the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $92,600. This contract is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this work will be from the 2018 Capital Improvement & Parking System Funds: Capital Improvement (Account 415.40.4118.65515-41709) with a FY18 Budget of $175,000 and a remaining balance of $85,000; and Parking System (Account 505.19.7005.65515) with a FY18 budget of $2,450,000 and a remaining balance of $2,128,321. For Action Ald. Fleming moved to recommend City Council authorize the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. in the amount of $92,600, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract extension. (A3.8) Single Source Purchase of Riding Mower from Reinders, Inc. Staff recommends the City Council authorize the City Manager to execute a purchase order for a Toro Groundsmaster Riding Mower, model GM3280-D, from Reinders, Inc., (3816 Carnation Street, Franklin Park, IL 60131), in the amount of $21,997.70. Funding for this purchase is from the General Fund (Account 100.40.4330.65550) with a FY18 Budget and remaining balance of $26,000. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute a purchase order for a Toro Groundsmaster Riding Mower, model GM3280-D, from Reinders, Inc., in the amount of $21,997.70, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the purchase order. (A3.9) Purchase of Vehicle for the Evanston Police Department from Currie Motors Staff recommends City Council approval of the purchase a Ford SUV outfitted with lights, sirens and other necessary equipment for operations. This is a replacement vehicle for Evanston Police Department Patrol Unit #41, 2017 Ford SUV as it was in an accident and the insurance adjuster deemed the vehicle as totaled. The replacement vehicle will be purchased from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $28,486.00 and outfitted by Havey Communications, Inc. (28835 Herky Drive, Suite #117, Lake Bluff, IL 60044) in the amount of $5,010.70 through a Northwest Municipal Conference Suburban Purchasing Cooperative Competitive contract. Funding for the vehicles will be from the Insurance Fund (Account 605.99.7801.65550) in the total amount of $33,496.70. For Action 38 of 684 Ald. Rue Simmons moved to recommend City Council approval of the purchase a Ford SUV outfitted with lights, sirens and other necessary equipment for operations as a replacement vehicle for Evanston Police Department Patrol Unit from Currie Motors in the amount of $28,486.00 and outfitted by Havey Communications, Inc. in the amount of $5,010.70, seconded by Ald. Rainey. At Ald. Braithwaite’s inquiry, Deputy Chief Parrott explained the vehicle being replaced was involved in a DUI crash. The vehicle was totaled and the offender was subsequently arrested and charged. The Committee voted unanimously 5-0 to approve the purchase. (A3.10)Purchase of Vehicle for the Evanston Fire Department from Foster Coach Sales, Inc. Staff recommends City Council approval for the purchase of a new Fire Department Ambulance, a Ford F-550 chassis with a Horton EMT conversion outfitted with lights, sirens and other necessary equipment for operations. The replacement vehicle will be purchased from Foster Coach Sales, Inc. (903 Prosperity Drive, Sterling, IL 61081) in the amount of $291,730.00 through the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive contract #174. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $291,730.00, which has a budgeted amount of $1,522,977. For Action Ald. Suffredin moved to recommend City Council approval for the purchase of a new Fire Department Ambulance, a Ford F-550 chassis with a Horton EMT conversion outfitted with lights, sirens and other necessary equipment for operations to be purchased from Foster Coach Sales, Inc. in the amount of $291,730.00, seconded by Ald. Fleming. At Ald. Braithwaite’s inquiry, Fire Chief Brian Scott discussed the process of getting the most usable life from our vehicles. The 2005 vehicle being replaced has over 69,000 miles in a town that is eight square miles. He also discussed the process of putting vehicles in front line and reserve status. Chief Scott agreed to send the Committee pictures and more information on the vehicles being replaced. At Ald. Rainey’s inquiry, Chief Scott confirmed that the City would ideally have 3 ambulances in service at all times, but he would have to take a fire truck out of service to do that. The Committee voted unanimously 5-0 to approve the purchase. (A3.11)Purchase of Three Vehicles for the Public Works Agency from Monroe Truck Equipment, National Fleet Auto Group and JX Peterbilt Staff recommends City Council approval for the purchase of three (3) replacement vehicles for operations and allocated to the Public Works Agency - 39 of 684 Public Services Bureau. The replacement vehicles will be purchased from: Monroe Truck Equipment (1051 W. 7th Street, Monroe, WI 53566) in the amount of $104,880.00, National Fleet Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount of $171,726.00 and JX Peterbilt, (42400 Hwy 41, Wadsworth, IL 60083), in the amount of $137,131.00 through the National Joint Powers Alliance contract. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $413,737.00, which has a budgeted amount of $1,522,977. For Action Ald. Rainey moved to recommend City Council approval for the purchase of three (3) replacement vehicles for operations and allocated to the Public Works Agency - Public Services Bureau purchased from: Monroe Truck Equipment in the amount of $104,880.00, National Fleet Auto Group in the amount of $171,726.00 and JX Peterbilt in the amount of $137,131.00 through the National Joint Powers Alliance contract, seconded by Ald. Rue Simmons. The Committee voted unanimously 5-0 to approve the vehicle purchases. (A3.12)Single Source Purchase of Ford OEM Parts and Vehicle Service from Golf Mill Ford Staff recommends approval of a contract with Golf Mill Ford Inc., located at 9401 N. Milwaukee Avenue, Niles, IL 60714, in the amount of $82,511.00 for automotive parts and services for City vehicles. Golf Mill Ford will provide Original Equipment Manufacturer parts and service from March 2018 through February of 2019. Funding for this expenditure will be from Account 600.26.7710.65060 (Major Maintenance, Materials to Maintain Autos). For Action Ald. Fleming moved to recommend City Council approval of a contract with Golf Mill Ford Inc., in the amount of $82,511.00 for automotive parts and services for City vehicles from March 2018 through February of 2019, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A3.13)Agreement with Full Throttle Marine for Watercraft Maintenance and Repair Services Staff recommends approval of the lowest responsive and responsible bid for Watercraft Maintenance and Repair Services (Bid # 18-11) to Full Throttle Marine, located at 93 Noll Street, Waukegan, IL 60085, in the amount of $31,158.25 for the period of April 1, 2018 thru March 31, 2019 and for the possibility of three (3) one (1) year extensions in each subsequent annual period. The 2018 Budget for Materials to Maintain Autos is $1,050,000.00 for these types of required maintenance and repairs. The allocation for these services within the budget is $37,000.00. Funding provided by the Fleet Services Fund for Major Maintenance, Material to Maintain Autos (Account 600.19.7710.65060). For Action 40 of 684 Ald. Braithwaite moved to recommend approval of the lowest responsive and responsible bid for Watercraft Maintenance and Repair Services (Bid # 18-11) to Full Throttle Marine in the amount of $31,158.25 for the period of April 1, 2018 thru March 31, 2019 and for the possibility of three (3) one (1) year extensions in each subsequent annual period, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the bid. (A3.14)Agreement with H-O-H Water Technology, Inc. for Chemical Water Treatment for HVAC Equipment in Various City Facilities Staff requests approval to renew a three-year contract with H-O-H Water Technology, Inc., a sole vendor, to continue service providing chemical treatment of water HVAC systems in various City facilities. The contract include three (3) one (1) year extensions, subject to the acceptable performance of the vendor, The total cost of the three-year contract is $40,341, which includes a 1.5% increase each year. Funding will be from Account 100.19.1950.62509 (Facilities Management Service Agreements). For Action Ald. Rue Simmons moved to recommend approval to renew a three-year contract with H-O-H Water Technology, Inc., a sole vendor, to continue service providing chemical treatment of water HVAC systems in various City facilities which include three (3) one (1) year extensions, subject to the acceptable performance of the vendor for a total cost of the three-year contract is $40,341, which includes a 1.5% increase each year, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A4) Ordinance 49-O-18, Approving the Construction of a Local Improvement Known as Evanston Special Assessment No. 1523 Staff recommends City Council adopt Ordinance 49-O-18 allowing the paving of the alley north of Payne Street and east of McDaniel Avenue through the Special Assessment Process. Funding will be from: 2018 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4118.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018; and Special Assessment funds (Account 415.40.4218.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018. The remaining balance in both accounts is $250,000. For Introduction Ald. Suffredin moved to recommend City Council adopt Ordinance 49-O-18 allowing the paving of the alley north of Payne Street and east of McDaniel Avenue through the Special Assessment Process, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. 41 of 684 (A5) Ordinance 38-O-18 Amending City Code Section 3-17-9 Regarding Senior Citizen/Persons with Disabilities Taxicab Program City staff recommends City Council adoption of Ordinance 38-O-18 which amends Title 3, Chapter 17-9 regarding Senior Citizen/Persons with Disabilities Taxicab Program. Amendment includes: an increase in the participant share from four dollars ($4.00) to five dollars ($5.00) and changing the boundaries of the program to within the corporate boundaries of Evanston. Ordinance 38-O-18 was held on March 12, 2018 until the April 9, 2018 City Council. Staff recommends suspension of the Rules for Introduction and Action at the April 9, 2018 City Council meeting. For Introduction and Action Ald. Rainey moved to recommend City Council suspend the rules and adopt Ordinance 38-O-18 which amends Title 3, Chapter 17-9 regarding Senior Citizen/Persons with Disabilities Taxicab Program. Amendment includes: an increase in the participant share from four dollars ($4.00) to five dollars ($5.00) and changing the boundaries of the program to within the corporate boundaries of Evanston, seconded by Ald. Braithwaite. At Ald. Suffredin’s inquiry, Ombudsman Audrey Thompson explained the amendments to the current program. The fee will increase from $4 to $5 and the program will be limited to the boundaries of the City of Evanston. Previously, participants paid 40% of the value of the coupon and the City subsidized 60%. Under the new program, which will implement debit cards, there will be a 50/50 subsidy. She also hopes to transition the coupon program to the debit card as well after providing education to participants. Ombudsman Thompson noted that the debit card program allows riders to participate without the driver knowing the ride is being subsidized. Also, the rides and balances can be tracked using the debit card. At Ald. Braithwaite’s inquiry, Ombudsman Thompson explained that complaints are captured when the rider calls 311 to report issues. The Committee voted 3-2 with Alds. Rue Simmons and Suffredin opposed to suspending the rules and adopting the ordinance. (A6) Ordinance 43-O-18, Decreasing the Number of Class C Liquor Licenses for Lao Sze Chuan at 1633 Orrington Avenue City staff recommends City Council adoption of Ordinance 43-O-18, amending City Code Subsection 3-4-6-(C) to decrease the number of authorized Class C liquor licenses from twenty-six (26) to twenty-five (25). A Bite of China, Inc., d/b/a Lao Sze Chuan, 1633 Orrington, is not renewing its liquor license. Staff recommends suspension of the Rules for Introduction and Action at the April 9, 2018 City Council meeting. For Introduction and Action Ald. Fleming moved to recommend City Council suspend the rules and adopt Ordinance 43-O-18, amending City Code Subsection 3-4-6-(C) to 42 of 684 decrease the number of authorized Class C liquor licenses from twenty-six (26) to twenty-five (25), seconded by Ald. Braithwaite. The Committee voted unanimously to suspend the rules and adopt the ordinance. (A7) Ordinance 44-O-18, Decreasing the Number of Class D Liquor Licenses for Las Palmas of Evanston at 817 University Place City staff recommends City Council adoption of Ordinance 44-O-18 amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49). Las Palmas Restaurant of Evanston, Inc., Dba Las Palmas of Evanston located at 817 University Place is closed. Staff recommends suspension of the Rules for Introduction and Action at the April 9, 2018 City Council meeting. For Introduction and Action Ald. Rue Simmons moved to recommend City Council suspend the rules and adopt Ordinance 44-O-18 amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty (50) to forty-nine (49), seconded by Ald. Rainey. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. IV. ITEMS FOR DISCUSSION (APW1)Sherman Plaza Parking Garage Rooftop Fence At the February 12, 2018 City Council meeting Alderman Fiske requested that the topic of fencing for the rooftop of the Sherman Plaza Parking Garage be brought back for discussion. For Discussion Ald. Fiske discussed an attempted suicide that was averted at the Maple Avenue Garage. She asked the Committee to consider fencing the roof of the garage as a deterrent at an estimated cost of $24,000. City Manager Wally Bobkiewicz explained that issue has been before the Council a few years ago. He offered to have staff refresh the information and come back to the second meeting in May with an update. Ald. Rainey suggested more research on effective ways to deter suicide attempts. (APW2)Administrative Adjudication Report Pursuant to the request of Alderman Fleming, staff submits a report on the Administrative Hearings Division caseload, costs, and statistics for discussion. For Discussion At Ald. Fleming Inquiry, Revenue Manager Alex Thorpe explained the hearing scheduling process. Parking and compliance tickets are scheduled separately. If fines are not paid by the due date a 10 day letter is mailed with a pre-determined 43 of 684 appearance date. Hearing judges are only paid for the hours they work, which also include time spent in the office doing online ticket appeal reviews. Usually Tuesdays are police related tickets, Wednesdays are parking tickets and Thursdays are property standard fines. Ald. Rainey would like to see bottom line numbers. What are the expenses, revenues and salaries and is it costing the taxpayers money? Is it more economical to move everything to Circuit Court? Revenue Manager Thorpe explained that revenues collected are allocated back to the department that initiated the fine. City Manager Bobkiewicz said the issue of the Administrative Adjudication Division should be discussed. The Council can make the decision to implement and online only system or move everything to the Circuit Court. Ald. Braithwaite expressed concern about uncollected parking fines and the revenue that could be gained. City Manager Bobkiewicz noted that the new Chief Financial Officer will be looking at this process. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Fleming moved to adjourn, seconded by Ald. Rainey. The Committee adjourned at 7:18pm. 44 of 684 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: April 17, 2018 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – March 19, 2018 through April 01, 2018 $ 2,864,691.16 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – April 24, 2018 $ 1,381,367.39 General Fund Amount – Bills list $468,298.26 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 4,246,058.55 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending February 28, 2018 Bank of America $ 173,924.14 BMO $ 6,692.89 Attachments: Bills List February Credit Card Transactions For City Council meeting of April 23, 2018 Items A1 & A2 .1 Business of the City by Motion: City Payroll and Bills For Action Memorandum 45 of 684 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.24.2018 100 GENERAL FUND 100 GENERAL SUPPORT 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL MONTHLY INVOICE 193.85 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS - #1611242 744.55 41420 CALLYO MOBILE APPLICATION 779.55 100 GENERAL SUPPORT Total 1,717.95 1300 CITY COUNCIL 62210 ALLEGRA PRINT & IMAGING CARCARNIVAL DEEP BLUE LINEN COVER 2,904.00 62295 NORTHWEST MUNICIPAL CONFERENCE REIMBURSEMENT: NWMC SPFLD LEGISLATIVE 74.54 62295 STEPHEN H. HAGERTY REIMBURSEMENT: MAYOR'S EXCHANGE 149.00 62295 CICELY FLEMING REIMBURSEMENT: NAT'L LEAGUE OF CONGRESS 127.61 62295 ROBIN RUE SIMMONS REIMBURSEMENT: NAT'L LEAGUE OF CONGRESS 1,815.45 1300 CITY COUNCIL Total 5,070.60 1505 CITY MANAGER 62295 ICMA ICMA MANAGERS INSTITUTE CONFERENCE FOR RICHARDSON 1,795.00 62295 NORTHWEST MUNICIPAL CONFERENCE REIMBURSEMENT: NWMC SPFLD LEGISLATIVE 74.54 62295 WALTER BOBKIEWICZ REIMBURSEMENT: NWMC 260.02 64540 AT & T MOBILITY *COMMUNICATION CHARGES MAR 18 142.88 1505 CITY MANAGER Total 2,272.44 1510 PUBLIC INFORMATION 62210 PRF GRAPHICS 2017 PRINTED ANNUAL REPORT 667.50 1510 PUBLIC INFORMATION Total 667.50 1555 FINANCIAL ADMINISTRATION 62706 AUTOBARN MOTORS, LTD.SALES TAX REBATE FOR MAY-DECEMBER 2017 274,171.04 65095 OFFICE DEPOT OFFICE SUPPLIES 93.90 1555 FINANCIAL ADMINISTRATION Total 274,264.94 1560 REVENUE & COLLECTIONS 61060 ACCOUNTING PRINCIPALS MANAGEMENT SERVICES 3,925.63 62315 PITNEY BOWES POSTAGE MACHINE REFILL 2,180.97 65095 OFFICE DEPOT OFFICE SUPPLIES 30.30 1560 REVENUE & COLLECTIONS Total 6,136.90 1570 ACCOUNTING 65095 OFFICE DEPOT OFFICE SUPPLIES 32.34 1570 ACCOUNTING Total 32.34 1580 COMMUNITY ARTS 66040 THE ART OF EVOLUTION THEATRE CO.EVANSTON ARTS COUNCIL GRANT 1,500.00 1580 COMMUNITY ARTS Total 1,500.00 1590 OFFICE OF EQUITY AND EMPOWERMENT 66040 SAM'S CLUB DIRECT *SUPPLIES: EQUITY & EMPOWERMENT BRUNCH 147.82 1590 OFFICE OF EQUITY AND EMPOWERMENT Total 147.82 1705 LEGAL ADMINISTRATION 62315 FEDERAL EXPRESS CORP.SHIPPING 124.69 65010 WEST GROUP PAYMENT CTR LEGAL RESEARCH 900.60 65095 OFFICE DEPOT OFFICE SUPPLIES 65.49 1705 LEGAL ADMINISTRATION Total 1,090.78 1929 HUMAN RESOURCE DIVISION 62160 TRANS UNION CORP TRANS UNION-BACKGROUND CHECKS 137.24 62160 STANARD & ASSOCIATES STANDARD & ASSOC. EMPLOYMENT TESTING 650.00 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES QUEST DIAGNOSTICS-EMPLOYMENT TESTING 679.00 62512 ICIMS ICES-ONLINE RECRUITMENT SOFTWARE SERVICE AGREEMENT 4,350.00 1929 HUMAN RESOURCE DIVISION Total 5,816.24 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFFSITE DATA STORAGE 790.60 62380 XEROX CORP.COPIER CHARGES 681.03 64505 COMCAST CABLE CABLE SERVICE 3,975.59 64505 AT & T COMMUNICATION CHARGES 43.73 64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,948.33 1932 INFORMATION TECHNOLOGY DIVI. Total 8,439.28 1941 PARKING ENFORCEMENT & TICKETS 52505 JEAN H. LUMA COLLECTOR'S OFFICE REFUND 60.00 52505 NADEGE HELIAS REFUND 35.00 62451 NORTH SHORE TOWING TOWING 975.00 64540 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 132.65 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 1941 PARKING ENFORCEMENT & TICKETS Total 1,240.66 1950 FACILITIES 62225 MAILFINANCE INC.MAIL SERVICE COVERAGE FEB-APR 2018 1,125.00 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP DUES 495.00 62425 THYSSENKRUPP ELEVATOR FIRE 5 ELEVATOR SERVICE 691.44 62509 SCHNEIDER ELECTRIC BUILDINGS AMERICA 2018 HVAC BAS FOR MULTIPLE FACILITIES 6,783.00 62509 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 379.00 64015 NICOR UTILITIES NICOR 1,361.26 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 428.84 1950 FACILITIES Total 11,263.54 2126 BUILDING INSPECTION SERVICES 52015 JAMES O'BRIEN & CO., INC.GENERAL BUSINESS LICENSE REIMBURSEMENT 40.00 62236 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 151.60 2126 BUILDING INSPECTION SERVICES Total 191.60 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS EMERGENCY SOLUTION GRANT DISBURSEMENT FOR FEBRUARY 11,033.65 67110 CONNECTIONS FOR THE HOMELESS ESG 2017 GRANT DISBURSEMENT FOR SERVICES PROVIDED IN MARCH 2018 9,476.20 67111 EVANSTON/NORTHSHORE YWCA ESG 2017 GRANT DISBURSEMENT FOR DV SHELTER 15,000.00 2128 EMERGENCY SOLUTIONS GRANT Total 35,509.85 2205 POLICE ADMINISTRATION 62210 MINUTEMAN PRESS PRINTING SERVICES 228.44 62210 H&H PRINTING PRINTING SERVICES INFO BOOKS 998.43 62272 LESLIE WELLINGTON, M.A., L.C.S.W.PROFESSIONAL SERVICES 600.00 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 511.98 62370 PRESTONS FLOWERS & GIFTS FUNERAL FLOWERS 60.35 64005 COMED ELECTRIC BILL - CAMERAS 207.20 64015 NICOR UTILITIES NICOR 414.05 64540 VERIZON WIRELESS COMMUNICATION CHARGES 202.26 2205 POLICE ADMINISTRATION Total 3,222.71 146 of 684 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.24.2018 2210 PATROL OPERATIONS 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 1,300.00 62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE MAINTENANCE 895.00 65020 VCG UNIFORM UNIFORM 35.00 65025 SAM'S CLUB DIRECT *SUPPLIES: OGA 52.50 2210 PATROL OPERATIONS Total 2,282.50 2240 POLICE RECORDS 62770 IDENTISYS SERVICE AGREEMENT 792.00 2240 POLICE RECORDS Total 792.00 2250 SERVICE DESK 65020 VCG UNIFORM UNIFORM 109.90 2250 SERVICE DESK Total 109.90 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 64505 AT & T *COMMUNICATION CHARGES MAR 18 402.36 65020 VCG UNIFORM UNIFORM 294.80 2251 311 CENTER Total 707.18 2260 OFFICE OF ADMINISTRATION 62295 KLOPACK, STEVEN TRAINING/MEALS - CELEBRATE TRAINING 75.00 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - MARCH 2018 384.40 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - ADVANCED HOMICIDE INVEST 500.00 62295 ALT-ENTER, LLC EXCEL CLASS 100.00 62490 SAM'S CLUB DIRECT *SUPPLIES: PRISON FOOD 87.56 62490 SAM'S CLUB DIRECT *SUPPLIES: PRISONER FOOD 259.02 62490 SAM'S CLUB DIRECT *SUPPLIES: RETURN -90.03 64565 COMCAST CABLE CABLE SERVICE 24.17 64565 NICOR UTILITIES GAS - ANIMAL SHELTER 413.27 65095 OFFICE DEPOT OFFICE SUPPLIES - POLICE ADMIN 210.83 2260 OFFICE OF ADMINISTRATION Total 1,964.22 2270 TRAFFIC BUREAU 62451 NORTH SHORE TOWING TOW & HOOK 75.00 65120 HAVEY COMMUNICATIONS INC.TRAFFIC UNIT MOTORCYCLE SAFETY LIGHTS 4,377.60 2270 TRAFFIC BUREAU Total 4,452.60 2291 PROPERTY BUREAU 65125 DOJE'S FORENSIC SUPPLIES FORENSICS SUPPLIES 956.85 2291 PROPERTY BUREAU Total 956.85 2295 BUILDING MANAGEMENT 62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 188.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 245.30 65125 DUSTCATCHERS, INC.FLOOR MATS 93.50 2295 BUILDING MANAGEMENT Total 526.80 2305 FIRE MGT & SUPPORT 62518 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 326.00 64015 NICOR UTILITIES NICOR 2,027.99 64540 VERIZON WIRELESS COMMUNICATION CHARGES 369.15 65020 TODAY'S UNIFORMS INC.UNIFORMS 1,953.19 65070 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 468.95 65125 COMCAST CABLE CABLE 22.92 2305 FIRE MGT & SUPPORT Total 5,168.20 2315 FIRE SUPPRESSION 62295 ALT-ENTER, LLC EXCEL CLASS 100.00 62295 DJS SCUBA LOCKER, INC.DIVE TRAINING 295.00 62523 DJS SCUBA LOCKER, INC.DIVE GEAR 214.00 65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 116.72 65105 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 12.86 2315 FIRE SUPPRESSION Total 738.58 2407 HEALTH SERVICES ADMIN 65025 SAM'S CLUB DIRECT *SUPPLIES: EHAC MEETING 95.02 65095 OFFICE DEPOT OFFICE SUPPLIES 61.30 2407 HEALTH SERVICES ADMIN Total 156.32 2435 FOOD AND ENVIRONMENTAL HEALTH 62474 VERIZON WIRELESS COMMUNICATION CHARGES 40.08 62493 REALINFO, LLC OPEN LIEN PROPERTY SEARCH 30.00 62493 TEPIC LANDSCAPING, INC.PROPERTY CLEANUP 3,900.00 64540 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 151.60 65075 FINEST COURIER LOGISTICS COURIER SERVICE TO IDPH 35.00 65095 OFFICE DEPOT OFFICE SUPPLIES 58.30 2435 FOOD AND ENVIRONMENTAL HEALTH Total 4,214.98 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH SURCHARGE FOR MARCH 2018 840.00 2440 VITAL RECORDS Total 840.00 2455 COMMUNITY HEALTH 65095 OFFICE DEPOT OFFICE SUPPLIES 166.73 2455 COMMUNITY HEALTH Total 166.73 3020 REC GENERAL SUPPORT 62210 ACTION PRINTING PRINTING OF SPRING/SUMMER LIFE MAGAZINE 5,094.46 62375 SERVICE SANITATION INC PORTAL POTTY 320.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 352.11 62490 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 94.75 3020 REC GENERAL SUPPORT Total 5,861.32 3025 PARK UTILITIES 64005 COMED UTILITIES COMED 3,544.17 64015 NICOR UTILITIES NICOR 589.61 3025 PARK UTILITIES Total 4,133.78 3030 CROWN COMMUNITY CENTER 64015 NICOR UTILITIES NICOR 124.40 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 22.32 3030 CROWN COMMUNITY CENTER Total 146.72 3035 CHANDLER COMMUNITY CENTER 62505 ROBOTHINK, LLC INSTRUCTION OF ROBOTICS AND CODING CAMPS 1,250.00 64015 NICOR UTILITIES NICOR 266.92 3035 CHANDLER COMMUNITY CENTER Total 1,516.92 247 of 684 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.24.2018 3040 FLEETWOOD JOURDAIN COM CT 62210 FEDEX KINKO'S - CAS COLOR BANNER 147.22 62225 STA-KLEEN INC.DUCT, EQUIPMENT CLEANING AND FILTERS.41.00 62225 CINTAS CORPORATION #769 MONTHLY CLEANING OF FLOOR MATS 138.75 64015 NICOR UTILITIES NICOR 381.01 65110 SAM'S CLUB DIRECT *SUPPLIES: SPEAKERS 259.64 3040 FLEETWOOD JOURDAIN COM CT Total 967.62 3055 LEVY CENTER SENIOR SERVICES 62210 ALLEGRA PRINT & IMAGING TAXI COUPON PRINTING 139.00 62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT REPAIRS 80.00 62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT REPAIRS 2,135.47 62505 CONNELLY'S ACADEMY TAE KWON DO CLASSES- LEVY CENTER 8,142.60 62505 RICHMOND, PHYLLIS TEACH 4 WEEK ALEXANDER TECHNIQUE CLASS 140.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 250.51 62695 303 TAXI MARCH TAXI COUPON REIMBURSEMENT 30,244.00 62695 AMERICAN CHARGE SERVICE MARCH TAXI COUPON REIMBURSEMENT 910.00 64015 NICOR UTILITIES NICOR 377.22 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CONGREGATE MEAL LEVY 2,563.15 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES - LEVY 581.02 3055 LEVY CENTER SENIOR SERVICES Total 45,572.99 3080 BEACHES 62490 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 37.90 64015 NICOR UTILITIES NICOR 171.18 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 1,070.51 65095 OFFICE DEPOT OFFICE SUPPLIES 57.83 3080 BEACHES Total 1,337.42 3095 CROWN ICE RINK 62245 ALARM DETECTION SYSTEMS, INC.ALARM MAINTENANCE 710.00 62245 FOX VALLEY FIRE & SAFETY FIRE SPRINKLER INSPECTION 150.00 62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 35.01 62245 JORSON & CARLSON ICE SCRAPER KNIVES MAINTENANCE 35.01 62245 ATLAS TOYOTA MATERIAL HANDLING MACHINE MAINTENANCE 256.00 62251 TOTAL MECHANICAL SOLUTIONS, LLC MO99 REFRIGERANT FOR COMPRESSOR 4,234.60 62490 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 18.95 62490 LAUNDRY WORLD PRESCHOOL LAUNDRY 122.00 64015 NICOR UTILITIES NICOR 373.18 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 66.94 65050 BOTANY BAY CHEMICAL COMPANY COOLING TOWER MAINTENANCE 2,325.24 65070 GAND MUSIC AND SOUND MIXER REPAIR 330.00 65110 SAM'S CLUB DIRECT *SUPPLIES: OPEN HOUSE 129.06 65110 GAND MUSIC AND SOUND CD AND SLEEVES 71.00 65110 GAND MUSIC AND SOUND MUSIC FOR SPRING SHOW 696.96 3095 CROWN ICE RINK Total 9,553.95 3130 SPECIAL RECREATION 62490 INSTITUTE FOR THERAPY THROUGH THE ARTS MUSIC THERAPY 300.00 62490 MCGAW YMCA SPACE RENTAL 1,743.00 65025 SAM'S CLUB DIRECT *SUPPLIES: PROGRAM 55.24 3130 SPECIAL RECREATION Total 2,098.24 3215 YOUTH ENGAGEMENT DIVISION 62490 SAM'S CLUB DIRECT *SUPPLIES: YOUTH AND YOUNG ADULT 632.94 62490 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 56.85 64540 VERIZON WIRELESS COMMUNICATION CHARGES 72.02 3215 YOUTH ENGAGEMENT DIVISION Total 761.81 3225 GIBBS-MORRISON CULTURAL CENTER 62509 MOTHER-DAUGHTER TRIBAL:ATS BELLY DANCE CLASS INSTRUCTOR 324.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 94.72 3225 GIBBS-MORRISON CULTURAL CENTER Total 418.72 3605 ECOLOGY CENTER 64005 COMED UTILITIES COMED 80.23 64015 NICOR UTILITIES NICOR 229.95 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 55.08 3605 ECOLOGY CENTER Total 365.26 3710 NOYES CULTURAL ARTS CENTER 64015 NICOR UTILITIES NICOR 438.80 3710 NOYES CULTURAL ARTS CENTER Total 438.80 3720 CULTURAL ARTS PROGRAMS 62515 SOUND WORKS PRODUCTIONS SOUND FOR WORLD ARTS AND MUSIC FESTIVAL 1,232.50 65025 SAM'S CLUB DIRECT *SUPPLIES: CHILDREN'S THEATRE PARTY 146.34 3720 CULTURAL ARTS PROGRAMS Total 1,378.84 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES NICOR 772.12 3806 CIVIC CENTER SERVICES Total 772.12 4105 PUBLIC WORKS AGENCY ADMIN 52130 NEIL FRIEDMAN PAID FOR PERMIT BUT SHOULD HAVE REC'D A DUPLICATE 15.00 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP DUES 1,176.00 64540 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 1,648.65 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET - FORESTRY 53.16 4105 PUBLIC WORKS AGENCY ADMIN Total 2,892.81 4300 ENVIRONMENTAL SERVICES 64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 4300 ENVIRONMENTAL SERVICES Total 10.02 4330 GREENWAYS 62199 BSN SPORTS BASEBALL PLUGS 130.00 62199 BSN SPORTS TENNIS NETS 936.00 62199 NATIONAL AWARDS & FINE GIFTS NAME PLATE FOR MEMORIAL BENCH 44.00 65005 CONSERV FS PLANTS FOR CITY GARDENS 642.50 65005 LURVEY LANDSCAPE SUPPLY CIVIC CENTER POTS 60.85 65005 LURVEY LANDSCAPE SUPPLY LEVY CENTRAL FERTILIZER 16.00 65005 LURVEY LANDSCAPE SUPPLY ROTARY TREE 115.00 65005 LURVEY LANDSCAPE SUPPLY SHRUBS SERVICE CENTER 272.00 65005 MIDWEST GROUNDCOVERS PLANTS CURRY SCHOOL 159.50 65005 MIDWEST GROUNDCOVERS PLANTS SOUTH WATER TANK 784.40 65085 RUSSO POWER EQUIPMENT STAFF TOOLS 638.00 4330 GREENWAYS Total 3,798.25 348 of 684 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.24.2018 4400 CAPITAL PLANNING & ENGINEERING 62295 SAM'S CLUB DIRECT *SUPPLIES: STAFF MEETING 38.78 4400 CAPITAL PLANNING & ENGINEERING Total 38.78 4500 INFRASTRUCTURE MAINTENANCE 64505 VERIZON WIRELESS COMMUNICATION CHARGES 146.16 65095 OFFICE DEPOT OFFICE SUPPLIES 55.07 4500 INFRASTRUCTURE MAINTENANCE Total 201.23 4510 STREET MAINTENANCE 65055 ARROW ROAD CONSTRUCTION 2018 UPM COLD PATCH PURCHASE 1,039.17 4510 STREET MAINTENANCE Total 1,039.17 4520 TRAF. SIG.& ST LIGHT MAINT 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,300.00 65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 42.00 65115 ARTS & LETTERS LTD.WORK ORDER FORMS 731.00 65115 SHERWIN INDUSTRIES PEDESTRIAN CROSSING FLAGS 1,258.48 4520 TRAF. SIG.& ST LIGHT MAINT Total 3,331.48 100 GENERAL FUND Total 468,298.26 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 194.39 4605 GENERAL ASSISTANCE ADMIN Total 194.39 175 GENERAL ASSISTANCE FUND Total 194.39 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 67006 NAOMI RUTH COHEN INSTITUTE CHGO SCHOOL DONATION FOR 17 ANNUAL MENTAL HEALTH CONFERENCE 175.00 4651 HEALTH & HUMAN SERVICES Total 175.00 176 HEALTH AND HUMAN SERVICES Total 175.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62295 ANGELA COKER TRAINING/MEALS COMMUNICATIONS TRAINING OFFICER 45.00 62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 1,710.00 64505 AT & T COMMUNICATION CHARGES 169.31 64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,264.62 5150 EMERGENCY TELEPHONE SYSTM Total 4,188.93 205 EMERGENCY TELEPHONE (E911) FUND Total 4,188.93 215 CDBG FUND 5220 CDBG ADMINISTRATION 62285 FEDERAL EXPRESS CORP.SHIPPING 23.44 5220 CDBG ADMINISTRATION Total 23.44 215 CDBG FUND Total 23.44 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS TBRA VOUCHERS 17,369.04 5430 HOME FUND Total 17,369.04 240 HOME FUND Total 17,369.04 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 62706 CONCIERGE MANAGEMENT SERVICE *415 HOWARD PROPERTY TAX REBATE 225,304.83 64015 COMED UTILITIES COMED 84.02 64015 NICOR UTILITIES NICOR 1,608.42 5860 HOWARD RIDGE TIF Total 226,997.27 330 HOWARD-RIDGE TIF FUND Total 226,997.27 415 CAPITAL IMPROVEMENTS FUND 4116 2016 BOND PROJECTS 516002 62145 SMITHGROUPJJR, INC.CHURCH STREET HARBOR RENOVATIONS - PHASE 2 980.50 4116 2016 BOND PROJECTS Total 980.50 4117 2017 GO BOND ISSUANCE 417002 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD. HOWARD ST CORRIDOR IMPROVEMENT PROJECT RFQ 16-75 ENGINEERING SRV 9,698.22 4117 2017 GO BOND ISSUANCE Total 9,698.22 4118 2018 GO BOND ISSUANCE 65515 MONSON NICHOLAS, INC.SERVICE CENTER PARKING DECK RESTORATION 116,052.12 4118 2018 GO BOND ISSUANCE Total 116,052.12 4216 2016 CAPITAL FROM OTHER SOURCES 416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 9,070.56 4216 2016 CAPITAL FROM OTHER SOURCES Total 9,070.56 4217 2017 CIP OTHER FUNDING SOURCE 417004 65515 J.A. JOHNSON PAVING CO 2017 MFT STREET RESURFACING PROJECT 18,388.56 4217 2017 CIP OTHER FUNDING SOURCE Total 18,388.56 4218 NON-BOND CAPITAL, 2018 617016 65515 COVE REMEDIATION, LLC 721-723 HOWARD ASBESTOS ABATEMENT 28,880.00 4218 NON-BOND CAPITAL, 2018 Total 28,880.00 415 CAPITAL IMPROVEMENTS FUND Total 183,069.96 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 64540 VERIZON NETWORKFLEET, INC VEHICLE DETECTORS 18.95 64540 VERIZON WIRELESS COMMUNICATION CHARGES 30.04 7005 PARKING SYSTEM MGT Total 48.99 7025 CHURCH STREET GARAGE 53515 PAOLA DIDOMENICO GARAGE REFUND 25.00 53515 ENRIQUE VILLALBA GARAGE REFUND 25.00 64505 COMCAST CABLE CABLE SERVICE 960.00 7025 CHURCH STREET GARAGE Total 1,010.00 449 of 684 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.24.2018 7036 SHERMAN GARAGE 53515 ANDREA MUELLER GARAGE REFUND 25.00 53515 JOHN KENNEDY GARAGE REFUND 25.00 53515 JOAN YOHANAN GARAGE REFUND 25.00 53515 ROBERTO TREJO GARAGE REFUND 25.00 64505 COMCAST CABLE CABLE SERVICE 960.00 7036 SHERMAN GARAGE Total 1,060.00 7037 MAPLE GARAGE 53515 KEVIN ROHLFS GARAGE REFUND 25.00 53515 EILEEN MARTINEZ GARAGE REFUND 25.00 64505 COMCAST CABLE CABLE SERVICE 960.00 7037 MAPLE GARAGE Total 1,010.00 505 PARKING SYSTEM FUND Total 3,128.99 510 WATER FUND 4200 WATER PRODUCTION 62295 MEADE, ELEANORE REIMBURSEMENT: ISAWWA 223.45 62295 GARY A KRAMER REIMBURSEMENT: ISAWWA 258.88 62295 TIMOTHY BARTUS REIMBURSEMENT: ISAWWA 256.12 62295 SCHWEGEL, MATTHEW J REIMBURSEMENT: ISAWWA 330.40 62315 FEDERAL EXPRESS CORP.SHIPPING 28.69 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP DUES 735.00 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 37.90 65095 OFFICE DEPOT OFFICE SUPPLIES 150.73 4200 WATER PRODUCTION Total 2,021.17 4210 PUMPING 64015 NICOR UTILITIES NICOR 1,222.56 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 65070 NOVASPECT, INC.CHESTERTON 442 GEMINI SPLIT SEAL REPAIR KIT 6,264.00 4210 PUMPING Total 7,496.58 4220 FILTRATION 62420 METROPOLITAN WATER RECLAIMATION DISTRICT ESTIMATED ANNUAL USER CHARGE FOR SLUDGE DISPOSAL 41,125.20 64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04 65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)2,672.00 4220 FILTRATION Total 43,817.24 4225 WATER OTHER OPERATIONS 62180 COMED UTILITIES COMED 168.00 4225 WATER OTHER OPERATIONS Total 168.00 4540 DISTRIBUTION MAINTENANCE 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 170.55 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 65055 G & L CONTRACTORS, INC 2018 GRANULAR MATERIALS 1,271.91 4540 DISTRIBUTION MAINTENANCE Total 1,452.48 510 WATER FUND Total 54,955.47 513 WATER DEPR IMPRV &EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD. SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 7,748.76 7330 WATER FUND DEP, IMP, EXT Total 7,748.76 513 WATER DEPR IMPRV &EXTENSION FUND Total 7,748.76 515 SEWER FUND 4530 SEWER MAINTENANCE 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP DUES 296.00 62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 1,264.80 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 170.55 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 4530 SEWER MAINTENANCE Total 1,741.37 515 SEWER FUND Total 1,741.37 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62390 LAKESHORE RECYCLING SYSTEMS CONDO REFUSE COLLECTION CONTRACT 35,250.00 62405 SOLID WASTE AGENCY NORTHERN COOK SWANCC DISPOSAL FEES 61,180.82 64015 NICOR UTILITIES NICOR 271.53 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 67107 TEUTEBERG INC WASTE RECYCLING MAILER - QUANTITY 35,300 3,538.35 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 100,250.72 520 SOLID WASTE FUND Total 100,250.72 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP DUES 165.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 151.60 7705 GENERAL SUPPORT Total 326.62 7710 MAJOR MAINTENANCE 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 546.12 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 170.55 65060 R.A. ADAMS ENTERPRISES INC,#580 REPAIRS 1,902.00 65060 ATLAS BOBCAT, INC.ALTERNATOR - STOCK 298.75 65060 ATLAS BOBCAT, INC.ALTERNATOR #639 317.75 65060 ATLAS BOBCAT, INC.POWER BOB-VALVE #640 612.87 65060 BUCK BROTHERS, INC.SEAT AND FENDER 264.04 65060 CINTAS #22 WEEKLY UNIFORM SERVICE 325.78 65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 210.39 65060 CUMBERLAND SERVICENTER LH DASH PANEL 168.95 65060 DOUGLAS TRUCK PARTS 4" CLEAR LED LIGHTS 99.00 65060 DOUGLAS TRUCK PARTS CARGO STRAPS 2"X36"219.50 65060 DOUGLAS TRUCK PARTS FIRE EXT, PINTLE MOUNT, MUD FLAPS 631.57 65060 DOUGLAS TRUCK PARTS OVAL FLASHING LIGHTS 148.94 65060 HAVEY COMMUNICATIONS INC.PA SYS REPAIR 73.80 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 1,683.16 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO CREDIT FOR CORES -749.70 65060 LEACH ENTERPRISES, INC.BRAKE CHAMBERS 466.86 65060 MONROE TRUCK EQUIPMENT CYLINDERS 655.34 65060 MONROE TRUCK EQUIPMENT HYDRAULIC PUMP 488.48 65060 MONROE TRUCK EQUIPMENT PUMP 488.48 65060 MONROE TRUCK EQUIPMENT TRUCK 612 HOOK-LIFT AND A-FRAME REPAIRS 4,453.00 550 of 684 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.24.2018 65060 NORTH SHORE TOWING #667 TOW BACK TO FLEET GARAGE 620.00 65060 NORTH SHORE TOWING #668 TOW BACK TO FLEET GARAGE 525.00 65060 PATTEN INDUSTRIES #683 500 HOUR SERVICE & REPAIRS 2,084.66 65060 RUNNION EQUIPMENT CO.#598 BOOM REPAIR 689.74 65060 STANDARD EQUIPMENT COMPANY LATCH AND HINGES 151.86 65060 STANDARD EQUIPMENT COMPANY SLIDER LATCH 272.26 65060 VERMEER MIDWEST #567 RODS 144.41 65060 WINTER EQUIPMENT CO, INC 10' SNOW PLOW BLADES 4,228.92 65060 WINTER EQUIPMENT CO, INC SNOW PLOW CURB SHOES 4,068.11 65060 WEST SIDE EXCHANGE LOADER #659 HYDRAULIC REPAIRS 2,953.99 65060 TEREX UTILITIES, INC.TRUCK #575 ANNUAL INSPECTION AND REPAIRS 8,013.54 65060 P & G KEENE ELECTRICAL JD STARTER 245.00 65060 H. BARBER & SONS, INC.TINES FOR BEACH COMBER 735.40 65060 FUTURE ENVIRONMENTAL, INC.USED FILTER PICK UP 35.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 RADIATOR 5,636.92 65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 ENGINE AND WIRING RWEPAIRS 6,899.70 65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 oil leak repair 2,888.02 65060 GLOBAL EMERGENCY PRODUCTS, INC.FENDERS 643.11 65060 GLOBAL EMERGENCY PRODUCTS, INC.LIGHT AND FLANGE 141.68 65060 GLOBAL EMERGENCY PRODUCTS, INC.POWER STEERING FILTERS 29.30 65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT BACK COVER 309.83 65060 GLOBAL EMERGENCY PRODUCTS, INC.SPRING PNEUMATIC 64.90 65060 HOWARD AUTO SERVICE SAFETY LANE CHARGES 93.00 65060 LAKESIDE INTERNATIONAL, LLC #450 TROUBLESHOOT PROBLEM...84.18 65060 LAKESIDE INTERNATIONAL, LLC #451 REPAIRS 1,029.70 65060 RVM ENTERPRISES HEATER HOSE 150.00 65060 GOLF MILL FORD 3 EGR VALVES AND COOLER ASSY 1,440.90 65060 GOLF MILL FORD BUCKLE 102.28 65060 GOLF MILL FORD BUSHING 24.00 65060 GOLF MILL FORD CREDIT -379.23 65060 GOLF MILL FORD HOSE 25.79 65060 GOLF MILL FORD LINK 22.88 65060 GOLF MILL FORD LOWER BALL JOINT REPAIRED DURING RECALL REAPIR 299.48 65060 GOLF MILL FORD LOWER RADIATOR HOSE 91.86 65060 GOLF MILL FORD REPLACED WINDSHIELD MOLDING WHILE REPAIRING A RECALL 211.73 65060 GOLF MILL FORD RESERVOIR #549 267.71 65060 GOLF MILL FORD SENDER 51.81 65060 GOLF MILL FORD TIE ROD ENDS #72 86.29 65060 GOLF MILL FORD VALVE 741.25 65060 GOLF MILL FORD VALVE #134 74.54 65060 GOLF MILL FORD WHEEL ALIGNMENT AFTER RECALL REPAIR 89.95 65060 R.N.O.W., INC.NEW #717 EXTRA STROBE LIGHTING 2,570.45 65060 SUBURBAN ACCENTS, INC.CITY LOGOS 379.50 65060 SUBURBAN ACCENTS, INC.DECALS 65.00 65060 ORLANDO AUTO TOP #57 SEAT REPAIR 585.00 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#807 BODY REPAIRS DUE TO ACCIDENT...RO#013120 3,071.04 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.COE #206 BODY REPAIRS...RO#013190 3,133.33 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.COE#504 BODY REPAIRS...RO#013195 3,884.00 65060 CHICAGO PARTS & SOUND, LLC EGR VALVE 841.20 65060 CHICAGO PARTS & SOUND, LLC FILTERS 399.84 65060 ADVANCED PROCLEAN INC.EQUIPMENT POWER WASHNG 1,271.75 65060 ADVANCED PROCLEAN INC.EQUPMENT POWER WASHING SERVICE 1,068.15 65060 KAMAN FLUID POWER LLC/CATCHING FLUIDPOWER HYDRAULIC HOSES 57.78 65060 MID-TOWN PETROLEUM ACQUISITION LLC DBA:BULK DEF 246.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER 2 CASES 5W40 IN QUARTS 119.76 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 91.42 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTER 205.00 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 548.45 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 61.69 65060 APC STORES, INC., DBA BUMPER TO BUMPER LAMP RELAY 34.47 65060 APC STORES, INC., DBA BUMPER TO BUMPER MORE WEATHER TECH MATS FOR EPD 1,489.98 65060 APC STORES, INC., DBA BUMPER TO BUMPER O-RINGS 39.40 65060 APC STORES, INC., DBA BUMPER TO BUMPER RUBBER GROMMETS 17.10 65060 THE CHEVROLET EXCHANGE LAMP 82.03 65060 THE CHEVROLET EXCHANGE PLOW CYL 700.32 65065 WENTWORTH TIRE SERVICE 2018 NEW TIRE PURCHASES 186.00 65065 WENTWORTH TIRE SERVICE NEW TIRES 3,146.02 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 247.50 65085 LUCAS K LARRY 2018 TOOL ALLOWANCE 800.00 65085 KOCOL, WOJCIECH 2018 TOOL ALLOWANCE 800.00 65085 BRIAN WORMINGTON 2018 TOOL ALLOWANCE 800.00 65085 AMERICAN GASES CORP.PURCHASE A NEW WELDER W/CART & SPOOLGUN FOR FLEET GARAGE 2,921.50 7710 MAJOR MAINTENANCE 89,229.28 600 FLEET SERVICES FUND Total 89,555.90 605 INSURANCE FUND 7800 RISK MANAGEMENT 780001 62130 RECORD COPY SERVICES MEDICAL RECORDS REQUEST 55.50 62130 RECORD COPY SERVICES MUSTO - MEDICAL RECORD REQUEST 39.75 780001 62130 RECORD COPY SERVICES MUSTO - MEDICAL RECORDS REQUEST 39.75 780001 62130 RECORD COPY SERVICES MUSTO- RECORD REQUEST 99.75 790195 62130 US LEGAL SUPPORT, INC.CRNKOVIC- RECORDS REQUEST 76.00 790169 62130 JENSEN LITIGATION SOLUTIONS CROSBY - DEPOSITION 894.20 790210 62130 TRIBLER ORPETT & MEYER, P. C.CALDWELL V. COE 562.90 790195 62130 TRIBLER ORPETT & MEYER, P. C.CRNKOVIC V. COE 2,446.50 790169 62130 TRIBLER ORPETT & MEYER, P. C.CROSBY V. COE 1,272.00 780102 62130 TRIBLER ORPETT & MEYER, P. C.EEOC COMPLAINT 864.00 7800 RISK MANAGEMENT Total 6,350.35 605 INSURANCE FUND Total 6,350.35 Grand Total 1,164,047.85 651 of 684 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.24.2018 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS WORKERS COMP 997.02 VARIOUS VARIOUS WORKERS COMP 14,193.40 VARIOUS VARIOUS WORKERS COMP 21,499.79 VARIOUS VARIOUS CASUALTY LOSS 12.30 36,702.51 SEWER VARIOUS VARIOUS BANK OF AMERICA PURCHASING CARD 173,924.14 VARIOUS BMO PURCHASING CARD 6,692.89 180,617.03 217,319.54 Grand Total 1,381,367.39 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 752 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERPANINO'S PIZZERIA OR $ 42.20 02/12/2018 64505 TELECOMMUNICATIONS CARRIER LINE CH EXTENDED HOURS 311 DINNER311 CENTERSNAPENGAGE CHAT $ 49.00 02/15/2018 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE CHAT311 CENTERWPY ONEREACH $ 198.00 02/21/2018 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 TEXT MONTHLY FEE311 CENTERBENNISONS BAKERY INC $ 34.00 02/22/2018 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 PRE PAY FOR COFFEE CAKES FOR OPEN HOUSE 311 ANNIVERSARY.311 CENTERSQU SQ BENNISON'S BAK $ 17.12 02/22/2018 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 SNACKS FOR 311 TRAINING CLASSADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 212.68 02/01/2018 65050 BUILDING MAINTENANCE MATERIALFILTER REPLACEMENTADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 243.30 02/01/2018 65050 BUILDING MAINTENANCE MATERIALSTEAM CYLINDER REPLACEMENTADMIN SVCS/FACILITIESANDERSON LOCK CO $ 1,224.91 02/01/2018 65050 BUILDING MAINTENANCE MATERIALSECURITY LOCKSADMIN SVCS/FACILITIESCONNEXION $ 11.38 02/01/2018 65050 BUILDING MAINTENANCE MATERIALDATA ROOM HUMIDITY CONTROLADMIN SVCS/FACILITIESHOMEDEPOT.COM $ 59.70 02/01/2018 65050 BUILDING MAINTENANCE MATERIALCOUNTER SAMPLESADMIN SVCS/FACILITIESJC LICHT - 1252 - EVAN $ 57.38 02/01/2018 65050 BUILDING MAINTENANCE MATERIALPAINT REMOVER FOR FLOORSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 88.03 02/01/2018 65050 BUILDING MAINTENANCE MATERIALDEMPSTER BEACH MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 52.00 02/01/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR GRINDER RENTALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 27.00 02/01/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR GRINDER RENTALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 25.00 02/01/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR GRINDER RENTALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 50.00 02/01/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR GRINDER RENTALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 124.16 02/01/2018 65050 BUILDING MAINTENANCE MATERIALPVC PIPING AND SUPPLIESADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 178.95 02/01/2018 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR MAYOR'S OFFICEADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 43.90 02/01/2018 65085 MINOR EQUIP & TOOLSTOOL FOR GRINDING WHEELADMIN SVCS/FACILITIESWALGREENS #2619 $ 11.75 02/01/2018 65050 BUILDING MAINTENANCE MATERIALCOFFEE FOR MEETINGSADMIN SVCS/FACILITIESNSC NORTHERN SAFETY CO $ 591.67 02/02/2018 65090 SAFETY EQUIPMENTSAFETY PPEADMIN SVCS/FACILITIESSUNBELT RENTALS #316 $ 60.50 02/02/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR COATING REMOVALADMIN SVCS/FACILITIESSUNBELT RENTALS #316 $ 354.50 02/02/2018 65050 BUILDING MAINTENANCE MATERIALMACHINE RENTALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 12.98 02/02/2018 65050 BUILDING MAINTENANCE MATERIALCOATING REMOVAL SUPPLIESADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 120.64 02/02/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR COATING REMOVALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 25.00 02/02/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR GRINDER RENTALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 77.40 02/02/2018 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 43.95 02/05/2018 65050 BUILDING MAINTENANCE MATERIALDIFFUSERSADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 4.08 02/05/2018 65050 BUILDING MAINTENANCE MATERIALREGISTERS FOR THE FLOORSADMIN SVCS/FACILITIESANDERSON PEST SOLUTION $ 110.21 02/05/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FACILITIESANDERSON PEST SOLUTION $ 106.09 02/05/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FACILITIESCONNEXION $ 1,500.00 02/05/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTS FOR PARKSADMIN SVCS/FACILITIESCPO COMMERCE, LLC $ 52.06 02/05/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR TRUCKADMIN SVCS/FACILITIESGIH GLOBALINDUSTRIALEQ $ 945.00 02/05/2018 65050 BUILDING MAINTENANCE MATERIALHVAC LADDERADMIN SVCS/FACILITIESJOHNSON LOCKSMITH INC $ 141.90 02/05/2018 65050 BUILDING MAINTENANCE MATERIALLOCKSADMIN SVCS/FACILITIESLEMOI ACE HARDWARE $ 86.24 02/05/2018 65050 BUILDING MAINTENANCE MATERIALCHAIN MATERIALSADMIN SVCS/FACILITIESPITNEY BOWES PI $ 520.19 02/05/2018 65050 BUILDING MAINTENANCE MATERIALMAILROOM INK AND LABELSADMIN SVCS/FACILITIESSUNBELT RENTALS #316 $ (296.40) 02/05/2018 65050 BUILDING MAINTENANCE MATERIALMACHINE RENTAL CREDITADMIN SVCS/FACILITIESSUNBELT RENTALS #316 $ 1,900.00 02/05/2018 65085 MINOR EQUIP & TOOLSCONCRETE EDGER SHOT BLASTERApril 23, 2018Page 1 of 2153 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 52.00 02/05/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR GRINDER RENTALADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 45.66 02/05/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 7.28 02/05/2018 65050 BUILDING MAINTENANCE MATERIALWASHROOM REMODEL MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 39.94 02/05/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR JAMES PARKADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 51.11 02/05/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR REMODELADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 646.10 02/05/2018 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FACILITIESVARIDESK $ 472.82 02/05/2018 66040 GENERAL ADMINISTRATIONSIT STAND DESK FOR HEALTHADMIN SVCS/FACILITIESDISPLAYS2GO $ 88.87 02/06/2018 65090 SAFETY EQUIPMENTSAFETY SIGN HOLDERSADMIN SVCS/FACILITIESDOORS SYSTEMS INC $ 829.31 02/06/2018 62440 OVERHEAD DOOR CONTRACT COSTSOVERHEAD DOOR REPAIRADMIN SVCS/FACILITIESDOORS SYSTEMS INC $ 829.32 02/06/2018 62440 OVERHEAD DOOR CONTRACT COSTSREPAIR TO OVERHEAD DOORADMIN SVCS/FACILITIESPURE ELECTRIC $ 395.40 02/06/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERA MATERIALSADMIN SVCS/FACILITIESPURE ELECTRIC $ 13.00 02/06/2018 65050 BUILDING MAINTENANCE MATERIALMAYOR'S OFFICE MATERIALSADMIN SVCS/FACILITIESANDERSON LOCK CO $ 864.01 02/07/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESCRAWFORD SUPPLY BRAN $ 107.58 02/07/2018 65050 BUILDING MAINTENANCE MATERIALTOILETADMIN SVCS/FACILITIESPITNEY BOWES PI $ 452.87 02/07/2018 65050 BUILDING MAINTENANCE MATERIALINK FOR MAIL MACHINE REORDERADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 32.30 02/07/2018 65050 BUILDING MAINTENANCE MATERIALHALLWAY PAINTADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 58.91 02/07/2018 65050 BUILDING MAINTENANCE MATERIALWATER PUMP MOTORADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 73.67 02/07/2018 65085 MINOR EQUIP & TOOLSGRINDER HEAD TOOLADMIN SVCS/FACILITIESCONNEXION $ 864.00 02/08/2018 65050 BUILDING MAINTENANCE MATERIALBATHROOM REMODELADMIN SVCS/FACILITIESCONNEXION $ 100.00 02/08/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR SHOPADMIN SVCS/FACILITIESPURE ELECTRIC $ 29.42 02/08/2018 65050 BUILDING MAINTENANCE MATERIALDEVICE REPLACEMENTADMIN SVCS/FACILITIESPURE ELECTRIC $ 118.66 02/08/2018 65050 BUILDING MAINTENANCE MATERIALKENNEL DEVICE REPAIRADMIN SVCS/FACILITIESSTANDARD PIPE $ 317.82 02/08/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 90.30 02/08/2018 65050 BUILDING MAINTENANCE MATERIALPAINT MATERIALSADMIN SVCS/FACILITIESAMERICAN PUBLIC WORKS $ 550.00 02/09/2018 62295 TRAINING & TRAVELAPWA SNOW CONFERENCEADMIN SVCS/FACILITIESANDERSON LOCK CO $ 323.92 02/09/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESANDERSON PEST SOLUTION $ 545.08 02/09/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FACILITIESEQUIPMENT DEVELOPMENT $ 433.36 02/09/2018 65085 MINOR EQUIP & TOOLSGRINDING HEAD TOOLADMIN SVCS/FACILITIESLEMOI ACE HARDWARE $ 3.52 02/09/2018 65050 BUILDING MAINTENANCE MATERIALSCREWSADMIN SVCS/FACILITIESLEMOI ACE HARDWARE $ 22.66 02/09/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FACILITIESSP A-1 SCREENPRINTIN $ 316.92 02/09/2018 65050 BUILDING MAINTENANCE MATERIALCITY GEAR FOR MANAGEMENTADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 33.20 02/09/2018 65050 BUILDING MAINTENANCE MATERIALDEVICE REPLACEMENT IN KENNELADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 56.09 02/09/2018 65050 BUILDING MAINTENANCE MATERIALLIBRARY MATERIALSADMIN SVCS/FACILITIES7-ELEVEN 33961 $ 21.98 02/12/2018 65095 OFFICE SUPPLIESSNOW STORM CREW BEVERAGESADMIN SVCS/FACILITIESDD/BR #338026 Q35 $ 76.96 02/12/2018 65095 OFFICE SUPPLIESCOFFEE AND DONUTS FOR SNOW DAYADMIN SVCS/FACILITIESLELUND ENTERPRISES INC $ 936.00 02/12/2018 65050 BUILDING MAINTENANCE MATERIALNEW EXHAUST FOR APPARATUS FLOORADMIN SVCS/FACILITIESRIDGEVIEW GRILL $ 43.52 02/12/2018 65095 OFFICE SUPPLIESSAFETY RECOGNITION LUNCHADMIN SVCS/FACILITIESRUSSO POWER - SCHILLER $ 56.61 02/12/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK PARTSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 75.79 02/12/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSApril 23, 2018Page 2 of 2154 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 693.52 02/12/2018 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 14.14 02/13/2018 65050 BUILDING MAINTENANCE MATERIALDUCT REPAIR PATCHADMIN SVCS/FACILITIESANDERSON LOCK CO $ 262.12 02/13/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESSTANDARD PIPE $ 56.44 02/13/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN INSTALLATIONADMIN SVCS/FACILITIESWW GRAINGER $ 343.07 02/13/2018 65050 BUILDING MAINTENANCE MATERIALWASHROOM CHANGING STATIONADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 133.65 02/14/2018 65050 BUILDING MAINTENANCE MATERIALCUSTOM REGISTERS FOR CEILINGADMIN SVCS/FACILITIESLEMOI ACE HARDWARE $ 16.99 02/14/2018 65050 BUILDING MAINTENANCE MATERIALBATTERIESADMIN SVCS/FACILITIESPURE ELECTRIC $ 74.10 02/14/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FACILITIESSAMSCLUB #6444 $ 36.66 02/14/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FACILITIESSMITHEREEN PEST MANAGE $ 150.00 02/14/2018 62225 BLDG MAINT SVCSPEST SERVICEADMIN SVCS/FACILITIESSTANDARD PIPE $ 938.27 02/14/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FACILITIESSTANDARD PIPE $ 51.62 02/14/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FACILITIESSTANDARD PIPE $ 988.75 02/14/2018 65050 BUILDING MAINTENANCE MATERIALSLOAN REPAIRSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 29.85 02/14/2018 65050 BUILDING MAINTENANCE MATERIALAIR VENTSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 174.85 02/14/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 534.84 02/14/2018 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 164.00 02/15/2018 65050 BUILDING MAINTENANCE MATERIALFREIGHT CHARGE FOR HEAT EXCHANGERADMIN SVCS/FACILITIESCONNEXION $ 18.84 02/15/2018 65050 BUILDING MAINTENANCE MATERIALCAMERA REPAIRADMIN SVCS/FACILITIESDOORS SYSTEMS INC $ 724.59 02/15/2018 62440 OVERHEAD DOOR CONTRACT COSTSOVERHEAD DOOR REPAIRSADMIN SVCS/FACILITIESDOORS SYSTEMS INC $ 862.00 02/15/2018 62440 OVERHEAD DOOR CONTRACT COSTSOVERHEAD DOOR REPAIRSADMIN SVCS/FACILITIESHAROLD'S TRUE VALUE HD $ 28.83 02/15/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN INSTALLATIONADMIN SVCS/FACILITIESLEMOI ACE HARDWARE $ 14.38 02/15/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESLEMOI ACE HARDWARE $ 19.99 02/15/2018 65050 BUILDING MAINTENANCE MATERIALPHONE MATERIALSADMIN SVCS/FACILITIESPURE ELECTRIC $ 70.50 02/15/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT BULB STOCKADMIN SVCS/FACILITIESPURE ELECTRIC $ 318.69 02/15/2018 65050 BUILDING MAINTENANCE MATERIALPUMPS AND MOTORSADMIN SVCS/FACILITIESSTANDARD PIPE $ 313.29 02/15/2018 65050 BUILDING MAINTENANCE MATERIALWATER HEATER REPLACEMENTADMIN SVCS/FACILITIESSTANDARD PIPE $ 319.36 02/15/2018 65050 BUILDING MAINTENANCE MATERIALWOOD SHOP SHEET RACKADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 145.85 02/15/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERASADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 22.90 02/15/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 560.44 02/15/2018 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 900.00 02/15/2018 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 267.00 02/15/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR CAR 265ADMIN SVCS/FACILITIESANDERSON LOCK CO $ 282.08 02/16/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESINTERNATIONAL FACILITY $ 469.00 02/16/2018 62360 MEMBERSHIP DUESIFMA MEMBERSHIP FEEADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 87.51 02/16/2018 65050 BUILDING MAINTENANCE MATERIALWALL REPAIRSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 46.02 02/16/2018 65085 MINOR EQUIP & TOOLSTRUCK TOOLSADMIN SVCS/FACILITIESVARIDESK $ 472.82 02/16/2018 66040 GENERAL ADMINISTRATIONSIT STAND DESK FOR HEALTHADMIN SVCS/FACILITIESCARROLL EMERSON 800654 $ 385.26 02/19/2018 65050 BUILDING MAINTENANCE MATERIALHEATER MOTORSADMIN SVCS/FACILITIESCONNEXION $ 660.00 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSTAIRWELL LIGHTApril 23, 2018Page 3 of 2155 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FACILITIESH-MAC SYSTEMS. INC $ 653.13 02/19/2018 65050 BUILDING MAINTENANCE MATERIALWALL HEATERADMIN SVCS/FACILITIESMEADOW WELL & PUMP $ 1,240.00 02/19/2018 62225 BLDG MAINT SVCSWORK PERFORMED FOR GEO THERMAL SYSTEMADMIN SVCS/FACILITIESNCH CORPORATION 972438 $ 130.00 02/19/2018 62225 BLDG MAINT SVCSCHEMICAL SERVICEADMIN SVCS/FACILITIESNCH CORPORATION 972438 $ 130.00 02/19/2018 62225 BLDG MAINT SVCSCHEMICAL SERVICEADMIN SVCS/FACILITIESPATTEN ELMHURST POWER $ 807.00 02/19/2018 62225 BLDG MAINT SVCSPDHQ SERVICE CALLADMIN SVCS/FACILITIESPITNEY BOWES PI $ (223.40) 02/19/2018 65050 BUILDING MAINTENANCE MATERIALREFUND FOR INK ORDERADMIN SVCS/FACILITIESSTANDARD PIPE $ 928.58 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FACILITIESSTANDARD PIPE $ 744.02 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSLOAN REPAIRADMIN SVCS/FACILITIESSTANDARD PIPE $ 744.04 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSLOAN REPAIRADMIN SVCS/FACILITIESSTANDARD PIPE $ 947.56 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSLOAN REPAIRSADMIN SVCS/FACILITIESSTANDARD PIPE $ 947.56 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSLOAN REPAIRSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 15.98 02/19/2018 65050 BUILDING MAINTENANCE MATERIALBATTERIES FOR FLUSH VALVEADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 73.77 02/19/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM SALTADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 65.27 02/19/2018 65050 BUILDING MAINTENANCE MATERIALCO DETECTORADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 44.91 02/19/2018 65050 BUILDING MAINTENANCE MATERIALFLEET MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 85.93 02/19/2018 65050 BUILDING MAINTENANCE MATERIALPAINT MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 120.15 02/19/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 40.94 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSECURITY ALARM BATTERYADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 176.98 02/19/2018 65050 BUILDING MAINTENANCE MATERIALSTREETS OFFICE REMODELADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 28.94 02/19/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 203.61 02/19/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERASADMIN SVCS/FACILITIESBRUCKER CO $ 280.00 02/20/2018 65050 BUILDING MAINTENANCE MATERIALVFD PROGRAMMINGADMIN SVCS/FACILITIESINTERNATIONAL FACILITY $ 389.00 02/20/2018 62360 MEMBERSHIP DUESMEMBERSHIP DUESADMIN SVCS/FACILITIESOFFICE DEPOT #510 $ 31.79 02/20/2018 65050 BUILDING MAINTENANCE MATERIALLABEL TAPLEADMIN SVCS/FACILITIESPURE ELECTRIC $ 57.89 02/20/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FACILITIESINTL FACILITY MGMT ASS $ 585.00 02/21/2018 62295 TRAINING & TRAVEL2018 IFMA FACILITIES CONFERENCE AND EXPOADMIN SVCS/FACILITIESINTL FACILITY MGMT ASS $ 585.00 02/21/2018 62295 TRAINING & TRAVELCHICAGO FACILITIES MANAGEMENT EXPOADMIN SVCS/FACILITIESMENARDS MORTON GROVE I $ 269.80 02/21/2018 65050 BUILDING MAINTENANCE MATERIALATTIC RESETADMIN SVCS/FACILITIESNORTHSHORE GLAZING AND $ 354.00 02/21/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY GLASSADMIN SVCS/FACILITIESNORTHSHORE GLAZING AND $ 570.00 02/21/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 5.82 02/21/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FACILITIESLEMOI ACE HARDWARE $ 29.99 02/22/2018 65050 BUILDING MAINTENANCE MATERIALREPLACEMENT CORDADMIN SVCS/FACILITIESPURE ELECTRIC $ 142.07 02/22/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR OUTLETS AND LIGHTINGADMIN SVCS/FACILITIESPURE ELECTRIC $ 256.80 02/22/2018 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHT REPAIRADMIN SVCS/FACILITIESPURE ELECTRIC $ 27.63 02/22/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FACILITIESROCK-TRED $ 627.92 02/22/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR FINISHINGADMIN SVCS/FACILITIESROCK-TRED $ 30.00 02/22/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR FINISHINGADMIN SVCS/FACILITIESVARIDESK $ 1,418.46 02/22/2018 66040 GENERAL ADMINISTRATIONSIT STAND DESKS FOR WATER PLANTADMIN SVCS/FACILITIESWW GRAINGER $ 70.04 02/22/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN REPLACEMENTApril 23, 2018Page 4 of 2156 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FACILITIESNICOR GAS BILL $ 378.19 02/23/2018 65050 BUILDING MAINTENANCE MATERIALMETER INSTALLATIONADMIN SVCS/FACILITIESPURE ELECTRIC $ 536.80 02/23/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FACILITIESROCK-TRED $ 258.60 02/23/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR FINISHINGADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 51.96 02/23/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR PAINTINGADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 49.13 02/23/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR PAINTINGADMIN SVCS/FACILITIESWW GRAINGER $ 38.04 02/23/2018 65050 BUILDING MAINTENANCE MATERIALBELT REPLACEMENTADMIN SVCS/FACILITIESWW GRAINGER $ 131.04 02/23/2018 65050 BUILDING MAINTENANCE MATERIALFILTERSADMIN SVCS/FACILITIESELECTRIC MOTOR WAREHOU $ 178.75 02/26/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN MOTORSADMIN SVCS/FACILITIESEVANSTON GLASS AND MIR $ 672.00 02/26/2018 65050 BUILDING MAINTENANCE MATERIALPLEXI GLASS TO INSULATE WINDOWADMIN SVCS/FACILITIESJOHNSON LOCKSMITH INC $ 33.82 02/26/2018 65050 BUILDING MAINTENANCE MATERIALFLEET KEYSADMIN SVCS/FACILITIESSUPPLYHOUSE.COM $ 66.85 02/26/2018 65050 BUILDING MAINTENANCE MATERIALNEW OUTSIDE AIR SENSORADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 19.34 02/26/2018 65050 BUILDING MAINTENANCE MATERIALLEAD TEST KITSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 39.48 02/26/2018 65050 BUILDING MAINTENANCE MATERIALPAINT AND BUCKETSADMIN SVCS/FACILITIESTHE HOME DEPOT 1902 $ 783.33 02/26/2018 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FACILITIESWW GRAINGER $ 4.58 02/26/2018 65050 BUILDING MAINTENANCE MATERIALGRILLS FOR BATHROOM FLOORADMIN SVCS/FACILITIESWW GRAINGER $ 334.26 02/26/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTS FOR OFFICESADMIN SVCS/FACILITIESWW GRAINGER $ 859.80 02/26/2018 65050 BUILDING MAINTENANCE MATERIALSECURITY MIRRORSADMIN SVCS/FACILITIESZORO TOOLS INC $ 214.16 02/26/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN FOR BATHROOMADMIN SVCS/FACILITIESABLE DISTRIBUTORS $ 149.76 02/27/2018 65050 BUILDING MAINTENANCE MATERIALFILTERSADMIN SVCS/FACILITIESANDERSON LOCK CO $ 414.75 02/27/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESANDERSON PEST SOLUTION $ 761.38 02/27/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FACILITIESDRAEGER MEDICAL INC $ 851.50 02/27/2018 62225 BLDG MAINT SVCSCARBON MONOXIDE DETECTOR INSTALLATIONADMIN SVCS/FACILITIESDRAEGER MEDICAL INC $ 851.69 02/27/2018 62225 BLDG MAINT SVCSCARBON MONOXIDE DETECTORS INSTALLATIONADMIN SVCS/FACILITIESSTANDARD PIPE $ 446.79 02/27/2018 65050 BUILDING MAINTENANCE MATERIALBATHROOM REMODELADMIN SVCS/FACILITIESSTANDARD PIPE $ 244.60 02/27/2018 65050 BUILDING MAINTENANCE MATERIALWATER HEATERADMIN SVCS/FACILITIESANDERSON LOCK CO $ 412.62 02/28/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESCONNEXION $ 5.93 02/28/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN REPAIRSADMIN SVCS/FACILITIESCONTAINERSYSTEMS $ 65.00 02/28/2018 65050 BUILDING MAINTENANCE MATERIALCONTAINERSADMIN SVCS/FACILITIESDD/BR #338026 Q35 $ 6.35 02/28/2018 65095 OFFICE SUPPLIESCOFFEEADMIN SVCS/FACILITIESPURE ELECTRIC $ 111.80 02/28/2018 65050 BUILDING MAINTENANCE MATERIALD BUILDING LIGHT BREAKERADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 165.87 02/28/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 36.87 02/28/2018 65050 BUILDING MAINTENANCE MATERIALDOOR HARDWAREADMIN SVCS/FACILITIESTHE HOME DEPOT #1902 $ 166.66 02/28/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR REFINISHING TOILETSADMIN SVCS/FACILITIESUFIRST LAUNDRY SVCS $ 328.78 02/28/2018 62225 BLDG MAINT SVCSMONTHLY MAT SERVICEADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN $ 40.00 02/05/2018 62295 TRAINING & TRAVELIPASS REPLENISHMENTADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 13.49 02/08/2018 65060 MATERIALS TO MAINTAIN AUTOSGALVANIZED NIPPLESADMIN SVCS/FLEETAMERICAN PUBLIC WORKS $ 840.00 02/13/2018 62295 TRAINING & TRAVELAMERICAN PUBLIC WORKS SNOW CONFERENCEADMIN SVCS/FLEETTADIBROTHERS 866966555 $ 138.45 02/15/2018 65060 MATERIALS TO MAINTAIN AUTOSSUCTION CUP MOUNTS FOR GARBAGE TRUCK CAMERA MONITORSADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 40.36 02/16/2018 65060 MATERIALS TO MAINTAIN AUTOSCOUPLER PLUGSApril 23, 2018Page 5 of 2157 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FLEETZORO TOOLS INC $ 376.73 02/19/2018 65085 MINOR EQUIPMENT AND TOOLSDRUM PUMP, AIR OPERATED FOR FLEET GARAGEADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 18.21 02/20/2018 65060 MATERIALS TO MAINTAIN AUTOS#315 SPRINGWIND TIMERADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN $ 40.00 02/21/2018 65060 MATERIALS TO MAINTAIN AUTOSIPASS REPLENISHMENTADMIN SVCS/FLEETZORO TOOLS INC $ 482.80 02/23/2018 65060 MATERIALS TO MAINTAIN AUTOS#932 TOOL BOXADMIN SVCS/HUMAN RESBOXWOOD TECHNOLOGY $ 224.00 02/01/2018 62512 RECRUITMENT SERVICESJOB POSTINGADMIN SVCS/HUMAN RESCROWN TROPHY 54 $ 30.00 02/12/2018 65125 OTHER COMMODITIESSERVICE PLAQUESADMIN SVCS/HUMAN RESACT ACTIVE EVENTS REG $ 925.00 02/16/2018 62295 TRAINING & TRAVELTYLER ANNUAL CONFERENCE FEEADMIN SVCS/HUMAN RESUNITED 01623857900910 $ 434.29 02/16/2018 62295 TRAINING & TRAVELTYLER ANNUAL CONFERENCE FLIGHTADMIN SVCS/HUMAN RESCROWN TROPHY 54 $ 60.00 02/21/2018 65125 OTHER COMMODITIESSERVICE PLAQUESADMIN SVCS/HUMAN RESSAMS CLUB #6444 $ 51.38 02/22/2018 62310 HR ONLY - CITY WIDE TRAININGNEW HIRE TRAININGADMIN SVCS/HUMAN RESEINSTEIN BROS-ONLINE C $ 104.38 02/26/2018 62310 HR ONLY - CITY WIDE TRAININGNEW HIRE ORIENTATION FOODADMIN SVCS/HUMAN RESUSPS PO 1626220201 $ 6.70 02/27/2018 62315 POSTAGEW-2/W-3 POSTAGEADMN SERVICESIPRA $ 165.00 02/01/2018 62512 RECRUITMENT SERVICESEMPLOYEE RECRUITMENT / ADVERTISING SERVICESADMN SERVICES22 - LOU MALNATIS PIZZ $ 128.40 02/20/2018 65025 FOODCITY COUNCIL DINNERADMN SERVICESTAGS BAKERY $ 38.35 02/22/2018 62512 RECRUITMENT SERVICESBREAKFAST ALL DAY CFO SEARCH PANEL INTERVIEWSADMN SERVICESVALLI PRODUCE $ 13.79 02/22/2018 62512 RECRUITMENT SERVICESREFRESHMENTS ALL DAY CFO SEARCH PANEL INTERVIEWSADMN SERVICESPOTBELLY #5 $ 184.40 02/23/2018 62512 RECRUITMENT SERVICESLUNCH CFO SEARCH PANEL INTERVIEWSADMN SERVICESD AND D FINER FOODS $ 169.10 02/27/2018 65025 FOODCITY COUNCIL DINNERADMN SVCS/INFO SYSCITY OF EVANSTON- METE $ 1.00 02/01/2018 62295 TRAINING & TRAVELFOUNTAIN SQUARE CONSTRUCTION MEETING PARKING DOWNTOWN.ADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 861.80 02/01/2018 65555 PERSONAL COMPUTER EQ#17896 LAKE ERIE CONFERENCE ROOM PCADMN SVCS/INFO SYSDNH GODADDY.COM $ 179.97 02/02/2018 64545 (IS ONLY) PERSONAL COMP SOFTWARESSL CERTIFICATE FOR CISCO ISE.ADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,379.82 02/05/2018 65555 PERSONAL COMPUTER EQLAPTOP FOR LOANER 2ADMN SVCS/INFO SYSDNH GODADDY.COM $ 228.00 02/05/2018 64545 (IS ONLY) PERSONAL COMP SOFTWARESSL CERTIFICATE FOR CISCO ISE. INCLUDES REFUND/CREDIT OF 179.97 FROM 2/1/2018.ADMN SVCS/INFO SYSCDW GOVT #LPV8173 $ 1,036.40 02/06/2018 64510 TELECOMM EQ (IS)CAMS UPSADMN SVCS/INFO SYSB&H PHOTO 800-606-696 $ 95.00 02/07/2018 62250 COMPUTER EQUIPMENT MAINT.#18335 CANON MC-08 MAINTENANCE CARTRIDGE FOR PLOTTERADMN SVCS/INFO SYSCDW GOVT #LQF7048 $ 99.45 02/07/2018 64510 TELECOMM EQ (IS)CAMS PDUADMN SVCS/INFO SYSCDW GOVT #LQG2409 $ 136.92 02/07/2018 64510 TELECOMM EQ (IS)CAMS POWER DISTRIBUTION.ADMN SVCS/INFO SYSZOHO CORPORATION $ 1,795.00 02/09/2018 64545 (IS ONLY) PERSONAL COMP SOFTWAREUSER AUDIT SOFTWARE.ADMN SVCS/INFO SYSTHE HOME DEPOT #1902 $ 14.91 02/12/2018 62250 COMPUTER EQUIPMENT MAINT.ETHERNET COUPLERS, ONE FOR SOUTHTANK AND 2 SPAREADMN SVCS/INFO SYSZOHO CORPORATION $ 945.00 02/12/2018 64545 (IS ONLY) PERSONAL COMP SOFTWAREFILE SERVER AUDIT SOFTWAREADMN SVCS/INFO SYSSAMSCLUB #6444 $ 16.48 02/14/2018 62250 COMPUTER EQUIPMENT MAINT.HDMI CABLES TO REPLACE A BROKE ONE ON THE PROJECTION CARTADMN SVCS/INFO SYSCITY OF EVANSTON- METE $ 1.00 02/15/2018 62295 TRAINING & TRAVELFOUNTAIN SQUARE CONSTRUCTION MEETING - PARKING.ADMN SVCS/INFO SYSTHE HOME DEPOT #1912 $ 12.97 02/16/2018 64510 TELECOMM EQ (IS)CABLE GLANDS - DOWNTOWN CAMERASADMN SVCS/INFO SYSTHE HOME DEPOT #1981 $ (12.97) 02/20/2018 64510 TELECOMM EQ (IS)CABLE GLANDS - DOWNTOWN CAMERAS - RETURNEDADMN SVCS/INFO SYSAVG TECHNOLOGIES USA $ 4,521.99 02/21/2018 64545 (IS ONLY) PERSONAL COMP SOFTWAREAVG - ANTIVIRUS ANNUAL RENEWALADMN SVCS/INFO SYSMAJOR ELECTRONIX CORPO $ 71.20 02/22/2018 64510 TELECOMM EQ (IS)CABLE GLANDS - DOWNTOWN CAMERASADMN SVCS/INFO SYSDNH GODADDY.COM $ 8.17 02/26/2018 62340 IS SUPPORT FEES#18720 ELEVATEEVANSTON.ORGADMN SVCS/INFO SYSGMIS INTERNATIONAL $ 499.00 02/26/2018 62295 TRAINING & TRAVELGMIS NATIONAL CONFERENCE REGISTRATION - AUGUST 2018ADMN SVCS/INFO SYSHEARTLAND BUSINESS SYS $ 3,254.10 02/26/2018 64545 (IS ONLY) PERSONAL COMP SOFTWARECISCO PRIME INFRASTRUCTURE LICENSESApril 23, 2018Page 6 of 2158 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSTHE HOME DEPOT #1902 $ 10.97 02/26/2018 62250 COMPUTER EQUIPMENT MAINT.HEX TOOL SET FOR IT USEADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 118.81 02/27/2018 62340 IS SUPPORT FEESGIBBS MORRISON COMCAST BILLADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 134.85 02/27/2018 62340 IS SUPPORT FEESPOLICE OUTPOST COMCAST BILLADMN SVCS/INFO SYSEXPRESS SYSTEMS&PERIPH $ 1,274.78 02/27/2018 64510 TELECOMM EQ (IS)FOUNTAIN SQUARE NETWORK SWITCHADMN SVCS/INFO SYSMSFT E07005CFBI $ 74.40 02/27/2018 62341 INTERNET SOLUTION PROVIDERSCLOUD HOSTING - MICROSOFT AZUREADMN SVCS/PARKIING SVCSTYDENBROOKS $ 452.83 02/06/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COIN CANNISTER SEAL TAGS.ADMN SVCS/PARKIING SVCSTYDENBROOKS $ 17.36 02/06/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIPPING CHARGES FOR COIN CANNISTER SEAL TAGS.ADMN SVCS/PARKIING SVCSBUMPER TO BUMPER EVANS $ 3.38 02/07/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES FOR PAY BOXADMN SVCS/PARKIING SVCSNSG GALETON GLOVES $ 229.69 02/12/2018 65090 SAFETY EQUIPMENTCROSSING GUARD SUPPLIESADMN SVCS/PARKIING SVCSULINE SHIP SUPPLIES $ 237.92 02/12/2018 65090 SAFETY EQUIPMENTCROSSING GUARD SUPPLIESADMN SVCS/PARKIING SVCSWPSG, INC $ 296.79 02/19/2018 65090 SAFETY EQUIPMENTCROSSING GUARD SUPPLIESADMN SVCS/PARKIING SVCSCONNEXION $ 180.00 02/27/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUPPLIES FOR METER COLLECTION.ADMN SVCS/PARKIING SVCSTHE HOME DEPOT #1902 $ 23.69 02/28/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER HOOD CABLE TIESCITY COUNCIL ADMINNATIONAL LEAGUE OF $ 165.00 02/16/2018 62295 TRAINING & TRAVELNATIONAL BLACK CAUCUS ACTIVITY FEE FOR NLC CONGRESSIONAL CITY CONFERENCE - MARCH 10-14, 2018, WASHINGTON, DC- ALD. FLEMINGCITY COUNCIL ADMINAMERICAN 00106179314356 $ 89.05 02/22/2018 62295 TRAINING & TRAVELTHIS FEE WILL BE REIMBURSED.CITY COUNCIL ADMINAMERICAN 00121741888192 $ 618.30 02/22/2018 62295 TRAINING & TRAVELTHIS FEE WILL BE REIMBURSED.CITY COUNCIL ADMINAMERICAN 00106179695860 $ 55.25 02/23/2018 62295 TRAINING & TRAVELTHIS FEE WILL BE REIMBURSED.CITY MGR'S OFFJIMMY JOHNS - 44 - MOT $ 26.68 02/01/2018 62605 OTHER CHARGESCITY MANAGER AND ALDERMAN LUNCH MEETINGCITY MGR'S OFFMARRIOTT PERE PEORIA M $ 166.75 02/12/2018 62295 TRAINING & TRAVELHOTEL FOR ILCMA CONFERENCE - KIMBERLY RICHARDSONCITY MGR'S OFFNOTARY PUBLIC ASSOC $ 69.00 02/12/2018 62360 MEMBERSHIP DUESNOTARY RENEWAL FOR SUSANNE HALLCITY MGR'S OFFD AND D FINER FOODS $ 15.82 02/13/2018 65025 FOODFRUIT FOR CITY COUNCIL MEETING/DINNER 2-12-18CITY MGR'S OFFPOTBELLY #5 $ 191.25 02/13/2018 65025 FOODCITY COUNCIL DINNER 2-12-18CITY MGR'S OFFWHOLEFDS GBR #10570 $ 16.40 02/20/2018 65025 FOODFRUIT FOR CITY COUNCIL MEETING 2-19-18CITY MGR'S OFFD AND D FINER FOODS $ 15.97 02/27/2018 65025 FOODFRUIT FOR CITY COUNCIL DINNER 2-26-18CMO/CITY CLERK OFFICELYFT RIDE TUE 2AM $ 30.10 02/07/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/CITY CLERK OFFICELYFT RIDE TUE 10AM $ 26.98 02/08/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/CITY CLERK OFFICELYFT RIDE THU 11AM $ 9.67 02/09/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/CITY CLERK OFFICELYFT RIDE THU 12AM $ 9.15 02/09/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/CITY CLERK OFFICELYFT RIDE THU 2PM $ 6.07 02/09/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFOCMO/CITY CLERK OFFICELYFT RIDE THU 3PM $ 15.61 02/12/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/CITY CLERK OFFICENATIONBUILDER $ 319.00 02/13/2018 67107 OUTREACHVOTER OUTREACH MANAGEMENT SOFTWARECMO/CITY CLERK OFFICELYFT RIDE THU 12PM $ 3.27 02/16/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/CITY CLERK OFFICELYFT RIDE THU 12PM $ 1.00 02/16/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/CITY CLERK OFFICELYFT RIDE WED 7PM $ 11.41 02/22/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFOCMO/CITY CLERK OFFICELYFT RIDE WED 10PM $ 9.03 02/23/2018 62295 TRAINING & TRAVELCLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFOCMO/CITY CLERK OFFICEFACEBK B78GPEW7D2 $ 25.00 02/26/2018 67107 OUTREACHMEDIA OUTREACHCMO/CITY CLERK OFFICEL2 POLITICAL $ 500.61 02/26/2018 67107 OUTREACHCONTACT DATA FOR VOTER EDUCATION AND OUTREACHCMO/CITY CLERK OFFICECALLHUB.IO CALLHUB CRE $ 250.00 02/27/2018 67107 OUTREACHVOTER OUTREACH SOFTWARE FOR EVANSTON VOTES TEXT CAMPAIGNCMO/CITY CLERK OFFICECALLHUB.IO CALLHUB CRE $ 500.00 02/28/2018 67107 OUTREACHVOTER OUTREACH SOFTWARE FOR "EVANSTON VOTES" TEXT CAMPAIGNApril 23, 2018Page 7 of 2159 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCMO/CITY CLERK OFFICEGIGIOS $ 27.45 02/28/2018 65025 FOODTEAM LUNCH CLERK WILL SUBMIT REIMBURSEMENT RECEIPT TO CFO.CMO/FINANCE ADMINWAV FEDERAL PROC REG $ 399.00 02/01/2018 62360 MEMBERSHIP DUESSAM REGISTRATIONCMO/FINANCE ADMINLN COOK CO PROP TAX $ 63.13 02/07/2018 62346 REAL ESTATE TAX PAYMENTS TO COUNTY 2017 TAX 1ST INSTALLMENTCMO/FINANCE ADMINLN COOK CO PROP TAX $ 63.13 02/07/2018 62346 REAL ESTATE TAX PAYMENTS TO COUNTY 2017 TAX 1ST INSTALLMENTCMO/FINANCE ADMINTRIBUNE PUBLISHING COM $ 57.09 02/12/2018 65060 MATERIALS TO MAINTAIN AUTOSAD NOTICE BID 18-11 WATERCRAFT MAINTENANCE AND SERVICECMO/FINANCE ADMINTRIBUNE PUBLISHING COM $ 81.09 02/19/2018 65515 OTHER IMPROVEMENTSAD NOTICE BID 18-14 50/50 SIDEWALK REPLACEMENT PROJECT #418021 2018 50-50 SIDEWALK REPAICMO/FINANCE ADMINJENNIFERS EDIBLES $ 934.00 02/22/2018 66040 GENERAL ADMINISTRATIONEQUITY AND EMPOWERMENT BRUNCH - A DIVIDED COMMUNITY - UNITEDCMO/FINANCE ADMINKNACK.COM $ 79.00 02/28/2018 62335 DATA PROCESSING SERVICEKNACK FOR ONLINE PAYMENT COLLECTIONCMO/FINANCE COMM ENGFORMSTACK, LLC $ 2,244.20 02/08/2018 62340 IS SUPPORT FEESANNUAL SUBSCRIPTION - SOFTWARECMO/FINANCE COMM ENGFORMSTACK, LLC $ 249.00 02/08/2018 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY SOFTWARE SUBSCRIPTIONCMO/FINANCE COMM ENGGOOGLE GOOGLE STORAGE $ 1.99 02/12/2018 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY SOFTWARE SUBSCRIPTION -PHOTO STORAGECOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 0.60 02/01/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING - RIBBON CUTTINGCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 2.35 02/01/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETINGCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 1.60 02/05/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETING WITH SQUEEZEBOX MUSIC REGARDING EXPANSION PLANSCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 1.60 02/07/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETING DOWNTOWNCOMM DEV/ADMINICSC $ 95.00 02/07/2018 62662 BUSINESS RETENTION/EXPANSION INVES ICSC RETAIL BROKERS NETWORKING EVENTCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 1.35 02/09/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETING WITH CVBCOMM DEV/ADMINEB 2018 IAMMA ANNUAL $ 75.00 02/09/2018 62295 TRAINING & TRAVELJIM HURLEY - IAMMA EVENT - APRIL 13 2018COMM DEV/ADMINBB RIDE ILLINOIS $ 50.00 02/12/2018 62295 TRAINING & TRAVELJESSICA HYINK - REGISTRATION FOR 2018 ILLINOIS BIKE SUMMIT - MAY 7 2018COMM DEV/ADMINBB RIDE ILLINOIS $ 30.00 02/12/2018 62360 MEMBERSHIP DUESJESSICA HYINK - MEMBERSHIP TO RIDE ILLINOISCOMM DEV/ADMINEB 2018 NATIONAL SHAR $ 485.00 02/12/2018 62295 TRAINING & TRAVELJESSICA HYINK - 2018 NATIONAL SHARED MOBILITY SUMMIT EVENTCOMM DEV/ADMINSTRIKINGLY $ 24.95 02/15/2018 62662 BUSINESS RETENTION/EXPANSION INVES EVANSTON EDGE WEBSITECOMM DEV/ADMINSHERMAN PLAZA SELF PAR $ 3.00 02/19/2018 62662 BUSINESS RETENTION/EXPANSION INVES SHERMAN PLAZA GARAGE - MEETING WITH TARGETCOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 58.69 02/19/2018 62205 ADVERTISINGCHICAGO TRIBUNE AD - P & Z - ORDER # 5467838COMM DEV/ADMINURBAN LAND INSTITUTE $ 220.00 02/20/2018 62360 MEMBERSHIP DUESURBAN LAND INSTITUTE ANNUAL MEMBERSHIPCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 1.85 02/21/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETING WITH CENTRAL STREETCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 1.35 02/21/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETING WITH KELLY CUTLERCOMM DEV/ADMINMETRA MOBILE $ 11.00 02/22/2018 62662 BUSINESS RETENTION/EXPANSION INVES METRA TICKETS FOR MEETING WITH COOK COUNTYCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 2.35 02/26/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETINGCOMM DEV/ADMINCITY OF EVANSTON MOBIL $ 2.35 02/26/2018 62662 BUSINESS RETENTION/EXPANSION INVES PARKING FOR MEETINGCOMM DEV/ADMINFIRST SLICE PIE CAFE - $ 29.81 02/26/2018 62662 BUSINESS RETENTION/EXPANSION INVES WORKFORCE DEVELOPMENT PLANNING LUNCHCOMM DEV/ADMINSQ SQ CAFE CORALIE $ 15.13 02/26/2018 62662 BUSINESS RETENTION/EXPANSION INVES CAFE CORALIE RIBBON CUTTINGCOMM DEV/ADMINPAYPAL ILLINOISASS $ 50.00 02/27/2018 62360 MEMBERSHIP DUESCOE MEMBERSHIP TO IL ASSOCIATION OF HISTORIC PRESERVATION COMMISSIONSCOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 30.69 02/27/2018 62205 ADVERTISINGCHICAGO TRIBUNE AD - P & Z - ORDER # 5479520FIRE/ADMINANSTONJIMMY JOHNS - 0562 $ 221.69 02/01/2018 62295 TRAINING & TRAVELCOMMAND STAFF SEMINARFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 293.98 02/01/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONGRANITE CITY F&B #037 $ 72.19 02/02/2018 62295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONVISTAPR VISTAPRINT.COM $ 28.68 02/02/2018 62210 PRINTINGBUSINESS CARDSFIRE/ADMINANSTONVISTAPR VISTAPRINT.COM $ (1.80) 02/02/2018 62210 PRINTINGCREDITApril 23, 2018Page 8 of 2160 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 14.94 02/05/2018 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONBEAUFORT ST PARKING DE $ 6.00 02/07/2018 62295 TRAINING & TRAVELSEMINAR PARKINGFIRE/ADMINANSTONBEAUFORT ST PARKING DE $ 6.00 02/07/2018 62295 TRAINING & TRAVELSEMINAR PARKINGFIRE/ADMINANSTONBP#8613655CIRCLE K QPS $ 37.37 02/07/2018 62295 TRAINING & TRAVELSEMINAR FUELFIRE/ADMINANSTONCOD TUITION CASHIER PY $ (462.50) 02/07/2018 62295 TRAINING & TRAVELRETURN CREDITFIRE/ADMINANSTONVISTAPR VISTAPRINT.COM $ (1.69) 02/07/2018 62210 PRINTINGCREDITFIRE/ADMINANSTONVISTAPR VISTAPRINT.COM $ (1.06) 02/07/2018 62210 PRINTINGCREDITFIRE/ADMINANSTONWARNIMONT'S HDW AN $ 30.20 02/09/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONADW DIABETES LLC $ 353.37 02/13/2018 65075 MEDICAL & LAB SUPPLIESGLUCOSE TEST STRIPSFIRE/ADMINANSTONINT IN NATIONAL AWARD $ 125.00 02/13/2018 65125 OTHER COMMODITIESMORTONSEN AWARDFIRE/ADMINANSTONSEATBELTSPL $ 154.50 02/14/2018 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONEVANSTON LUMBER $ 45.90 02/15/2018 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONHOLIDAY INN CHICAGO NO $ 18.00 02/19/2018 62295 TRAINING & TRAVELSEMINAR REFRESHMENTFIRE/ADMINANSTONJIMMY JOHNS - 44 - MOT $ 76.75 02/21/2018 62295 TRAINING & TRAVELARBITRATION LUNCHFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 297.46 02/21/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 67.60 02/21/2018 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE/ADMINANSTONWWW.SURVEYGIZMO.COM $ 270.00 02/21/2018 65125 OTHER COMMODITIESEMS SURVEY SUBSCRIPTIONFIRE/ADMINANSTONBP#9655549LEXINGTONQPS $ 40.23 02/26/2018 62295 TRAINING & TRAVELSEMINAR FUELFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 49.45 02/26/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 217.09 02/27/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 55.92 02/27/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESHEALTHCLAIM ADJ/AMERICAN SOCIAL HEALTH $ (229.45) 02/02/2018 62646 IL HIV SURVEILLANCE GRANTCOMMUNICABLE DISEASE BOOKLETSHEALTHCLAIM ADJ/TOTAL ACCESS GROUP $ (198.55) 02/02/2018 62646 IL HIV SURVEILLANCE GRANTCOMMUNICABLE DISEASE BOOKLETSHEALTHCROWNE PLAZA SPRINGFIE $ 210.18 02/02/2018 62477 PHEP GRANT EXPENSE (HHS)HEALTHCARE COALITION STRATEGIC PLANNING MTG. EMERGENCY RESPONSEHEALTHANDERSON PEST SOLUTION $ 150.00 02/08/2018 62295 TRAINING & TRAVEL43RD ANNUAL PUBLIC HEALTH SUMMIT-GOLSEN, AMCILWEE, JDICICCOHEALTHANDERSON PEST SOLUTION $ 50.00 02/08/2018 62295 TRAINING & TRAVEL43RD ANNUAL PUBLIC HEALTH SUMMIT-IOGBOHEALTH360 TRAINING I $ 55.00 02/12/2018 62295 TRAINING & TRAVELFOOD PROTECTION MANAGER CERTIFICATION EXAM-IOGBOHEALTH4TE IDFPR SFEE $ 3.53 02/16/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL CONVENIENCE FEE-AMCILWEEHEALTH4TE IDFPR SFEE $ 3.53 02/16/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL CONVENIENCE FEE-GOLSENHEALTH4TE IDFPR SFEE $ 3.53 02/16/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL CONVENIENCE FEE-JDICICCOHEALTH4TE IL PROF LICENSE FE $ 150.00 02/16/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL AMCILWEEHEALTH4TE IL PROF LICENSE FE $ 150.00 02/16/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL-GOLSENHEALTH4TE IL PROF LICENSE FE $ 150.00 02/16/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL-JDICICCOHEALTH4TE IDFPR SFEE $ 3.53 02/19/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL CONVENIENCE FEE-IOGBOHEALTH4TE IL PROF LICENSE FE $ 150.00 02/19/2018 62360 MEMBERSHIP DUESLEHP MEMBER RENEWAL-IOGBOHEALTHNACCHO $ 605.00 02/22/2018 62477 PHEP GRANT EXPENSE (HHS)GGAONKAR PREP 2018 REGISTRATIONHEALTHNATIONAL ENVIRONMENTAL $ 615.00 02/23/2018 62474 HEALTH PROTECTION GRANTGOLSEN REGISTRATION FOR NEHA CONFERENCEHEALTHNATIONAL ENVIRONMENTAL $ 95.00 02/26/2018 62360 MEMBERSHIP DUESAMCILWEE MEMBERSHIP RENEWALHEALTHNATIONAL ENVIRONMENTAL $ 95.00 02/26/2018 62360 MEMBERSHIP DUESGOLSEN MEMBERSHIP RENEWALApril 23, 2018Page 9 of 2161 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONHEALTHNATIONAL ENVIRONMENTAL $ 95.00 02/26/2018 62360 MEMBERSHIP DUESIOGBO MEMBERSHIP RENEWALHEALTHNATIONAL ENVIRONMENTAL $ 95.00 02/26/2018 62360 MEMBERSHIP DUESJDICICCO MEMBERSHIP RENEWALLAW/LEGALWABASH RANDOLPH GARAGE $ 17.00 02/02/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLAW/LEGALUS COURTS.COM $ 3.95 02/05/2018 62345 COURT COSTS/LITIGATIONFRIEDMAN V. COE - FILING FEELAW/LEGALMETRA MOBILE $ 11.00 02/08/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLAW/LEGALAMERICAN BAR ASSOCIATI $ 75.00 02/12/2018 62360 MEMBERSHIP DUESABA CLELAW/LEGALAMERICAN BAR ASSOCIATI $ 95.00 02/12/2018 62360 MEMBERSHIP DUESABA CLELAW/LEGALAMERICAN BAR ASSOCIATI $ 70.00 02/12/2018 62360 MEMBERSHIP DUESABA CLELAW/LEGALMETRA OGIVIE QPS $ 52.25 02/15/2018 62295 TRAINING & TRAVELMETRA 10 RIDE TICKET FOR COURT APPEARANCESLAW/LEGALDALEYCTRTRAFFIC CTR VC $ 30.63 02/16/2018 62360 MEMBERSHIP DUESSHERIFF'S ATTORNEY ID RENEWALLAW/LEGALUS COURTS.COM $ 486.82 02/16/2018 62345 COURT COSTS/LITIGATIONEDWARDS V. COELAW/LEGALUS COURTS.COM $ 3.95 02/19/2018 62345 COURT COSTS/LITIGATIONEDWARDS V. COELAW/LEGALVCN COOKCORODCTR $ 181.74 02/19/2018 65515 OTHER IMPROVEMENTSSPECIAL ASSESSMENT RECORDING FEELAW/LEGALWABASH RANDOLPH GARAGE $ 17.00 02/19/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTLAW/LEGALPANINO'S PIZZERIA OR $ 46.40 02/23/2018 62605 OTHER CHARGESPIZZA PARTY FOR HALLOWEEN CONTESTLAW/LEGALAMERICAN BAR ASSOCIATI $ 390.00 02/26/2018 62360 MEMBERSHIP DUESABA CLE COURSES FOR THE OFFICELAW/LEGALUS COURTS.COM $ 3.95 02/28/2018 62345 COURT COSTS/LITIGATIONCRNKOVIC V COE FILING FEELAW/LEGALWABASH RANDOLPH GARAGE $ 17.00 02/28/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTPOLICE DEPT/ADMINSTARBUCKS STORE 00241 $ 35.09 02/01/2018 62295 TRAINING & TRAVELTWO COFFEE TRAVELERS FOR TABLETOP TRAINING EXERCISEPOLICE DEPT/ADMINFBI LEEDA INC $ 50.00 02/02/2018 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - FBI LEADERSHIP ASSOCIATIONPOLICE DEPT/ADMINFBI NATIONAL ACADEMY A $ 115.00 02/05/2018 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - FBI NATIONAL ACADEMY ASSOCIATIONPOLICE DEPT/ADMINILLINOIS ASSOCIATION O $ 330.00 02/05/2018 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - ILLINOIS ASSOCIATION OF CHIEFS OF POLICEPOLICE DEPT/ADMINUS FLEET TRACKING $ 149.80 02/05/2018 41420 RESERVE NARCOTIC ENFORCEMENTFEBRUARY GPS SERVICEPOLICE DEPT/ADMINPAYPAL NATIONALORG $ 200.00 02/08/2018 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP IN NATIONAL ORGANIZATION OF BLACK LAW ENFORCEMENT EXECUTIVESPOLICE DEPT/ADMINTASER INTERNATIONAL $ 176.49 02/08/2018 65085 MINOR EQUIP & TOOLSDATAPORT DOWNLOAD KITPOLICE DEPT/ADMINTHE HOME DEPOT #1902 $ 27.47 02/08/2018 65085 MINOR EQUIP & TOOLSHEAVY DUTY GLOVESPOLICE DEPT/ADMINEB RESUME WRITING AND $ 12.61 02/12/2018 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - ILLINOIS ASSOCIATION OF MUNICIPAL MANAGEMENT ASSISTANTSPOLICE DEPT/ADMINUBER TRIP PRUAY $ 5.00 02/12/2018 62490 OTHER PROGRAM COSTSCANCELLED UBER RIDEPOLICE DEPT/ADMINUBER TRIP QWQ37 $ 21.29 02/12/2018 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ (59.80) 02/13/2018 62375 RENTALSCREDIT FOR ERRONEOUS CHARGEPOLICE DEPT/ADMINSPRINT $ 75.00 02/13/2018 62490 OTHER PROGRAM COSTSTELECOMMUNICATION SUPPORT FOR INVESTIGATIONPOLICE DEPT/ADMINSPRINT $ 225.00 02/13/2018 62490 OTHER PROGRAM COSTSTELECOMMUNICATION SUPPORT FOR INVESTIGATIONPOLICE DEPT/ADMINTAC TEAM $ 225.00 02/13/2018 62295 TRAINING & TRAVELCANINE LIABILITYPOLICE DEPT/ADMINPOLICEONE $ 225.00 02/14/2018 62295 TRAINING & TRAVELTASER INSTRUCTOR RE-CERTIFICATIONPOLICE DEPT/ADMINGOVERNMENT FINANCE OFF $ 150.00 02/15/2018 62360 MEMBERSHIP DUES2018 ANNUAL MEMBERSHIPPOLICE DEPT/ADMININTUIT IN IXII GROUP $ 296.00 02/15/2018 62295 TRAINING & TRAVELCOMMUNICATIONS TRAINING OFFICER - COKERPOLICE DEPT/ADMINJETS PIZZA IL-005 $ 37.58 02/15/2018 62490 OTHER PROGRAM COSTSPIZZA FOR OFFICER AND GENTLEMAN PROGRAMPOLICE DEPT/ADMINJETS PIZZA IL-005 $ 41.08 02/15/2018 62490 OTHER PROGRAM COSTSPIZZAS FOR OFFICER AND GENTLEMAN PROGRAMPOLICE DEPT/ADMININT IN CENTER MASS IN $ 330.00 02/16/2018 62295 TRAINING & TRAVELTRAINING PACKAGEApril 23, 2018Page 10 of 2162 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINGLENDALE PARADE STORE $ 517.85 02/19/2018 65085 MINOR EQUIP & TOOLSFLAG STANDS AND POLESPOLICE DEPT/ADMINPANINO'S PIZZERIA OR $ 73.48 02/19/2018 68205 PUBLIC WKS CONTINGENCIESDINNER FOR NORTRAF INVESTIGATORSPOLICE DEPT/ADMINCURT'S CAFE SOUTH $ 231.19 02/22/2018 62490 OTHER PROGRAM COSTSREFRESHMENTS FOR EXPLORER KICK-OFF PROGRAMPOLICE DEPT/ADMINVALLI PRODUCE $ 6.11 02/22/2018 62490 OTHER PROGRAM COSTSREFRESHMENTS FOR EXPLORER KICK-OFF EVENTPOLICE DEPT/ADMINB&H PHOTO 800-606-696 $ 208.23 02/26/2018 65095 OFFICE SUPPLIESNORTAF SUPPLIES - CDS, BLU-RAY DISCS, FLASHDRIVESPOLICE DEPT/ADMINWGN FLAG & DECORATING $ 453.00 02/28/2018 65085 MINOR EQUIP & TOOLSHONOR GUARD - EVANSTON POLICE DEPT AND CITY OF EVANSTON FLAGPRCS/CHAND NEWB CNTRFACEBK EXPDZES7J2 $ 25.00 02/01/2018 62490 OTHER PROGRAM COSTSBOOSTED FACEBOOK POSTS FOR PRCS EVENTS/PROGRAMSPRCS/CHAND NEWB CNTRAED SUPERSTORE $ 795.00 02/02/2018 65125 OTHER COMMODITIESMANIKINS FOR STAFF CPR/AED/FIRST AID CLASSESPRCS/CHAND NEWB CNTRAMERICAN SAFETY AND HE $ 20.00 02/02/2018 62295 TRAINING & TRAVELFEE FOR ADAM TO UPGRADE TO CPR/AED/FIRST AID INSTRUCTOR TRAINERPRCS/CHAND NEWB CNTRAMERICAN SAFETY AND HE $ 290.33 02/02/2018 65125 OTHER COMMODITIESINSTRUCTOR MANUALS FOR STAFF CPR/AED/FIRST AID CERTIFICATIONSPRCS/CHAND NEWB CNTRIPRA $ 269.00 02/02/2018 62360 MEMBERSHIP DUESRENEWAL OF IPRA MEMBERSHIPPRCS/CHAND NEWB CNTRTARGET 00009274 $ 112.47 02/05/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR TIME TOGETHER AND BLUE ROOM CLASSESPRCS/CHAND NEWB CNTRFUNTOPIA $ 100.00 02/07/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRFUNTOPIA $ 100.00 02/07/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRLOCK CHICAGO $ 263.56 02/08/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/08/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/08/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/08/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/08/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/08/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/08/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUTTING EDGE - NORRIDG $ 50.00 02/09/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/12/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTROFFICE DEPOT #510 $ 40.07 02/13/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIES NEEDED BEFORE PO WAS ISSUEDPRCS/CHAND NEWB CNTRSKY HIGH SPORTS NILES $ 100.00 02/16/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRPUTTING EDGE - NORRIDG $ 50.00 02/19/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRTHE HOME DEPOT #1902 $ 181.58 02/26/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESPRCS/CHAND NEWB CNTRFESTIVAL NETWORK ONLIN $ 45.00 02/28/2018 62205 ADVERTISINGINCREASED VISIBILITY FOR WORLD ART AND MUSIC FESTIVAL CALL TO ARTISTS AT FESTIVAL.NETPRCS/CHAND NEWB CNTRLASER QUEST $ 220.00 02/28/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRLASER QUEST $ 220.00 02/28/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRLASER QUEST $ 330.00 02/28/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRLASER QUEST $ 330.00 02/28/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTRLASER QUEST $ 330.00 02/28/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/COMMUNITY SERVICESJEWEL #3487 $ 40.56 02/05/2018 65025 FOODMEMORY CAFE REFRESHMENTSPRCS/COMMUNITY SERVICESARLINGTON - BAR AND RE $ 17.00 02/23/2018 62295 TRAINING & TRAVELLUNCH - REGIONAL OMBUDSMAN QUARTERLY MEETING - TO BE REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESFIRE & ALE $ 10.67 02/23/2018 62295 TRAINING & TRAVELDINNER - REGIONAL OMBUDSMAN QUARTERLY MEETING - TO BE REIMBURSED BY GRANTPRCS/COMMUNITY SERVICESFAIRFIELD INN SPRINGFI $ 158.20 02/26/2018 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS - REGIONAL OMBUDSMAN QUARTERLY MEETING - TO BE REIMBURSED BY GRANTPRCS/ECOLOGY CTNRVALLI PRODUCE $ 6.57 02/01/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRPETSMART # 0427 $ 42.67 02/06/2018 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGApril 23, 2018Page 11 of 2163 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CTNRD AND D FINER FOODS $ 5.98 02/08/2018 65025 FOODTINY TREKKER SNACKPRCS/ECOLOGY CTNRPETSMART # 0427 $ 19.99 02/09/2018 65110 REC PROGRAM SUPPLIESTERRARIUM PROGRAM SUPPLIESPRCS/ECOLOGY CTNRWAL-MART #1998 $ 49.40 02/09/2018 65110 REC PROGRAM SUPPLIESTERRARIUM SUPPLIESPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 46.94 02/19/2018 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CTNRPETSMART # 0427 $ 142.47 02/22/2018 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CTNRWALGREENS #2619 $ 22.56 02/22/2018 62490 OTHER PROGRAM COSTSTURTLE SHELL CLEANING SUPPLIESPRCS/ECOLOGY CTNRTARGET 00009274 $ 99.81 02/23/2018 65110 REC PROGRAM SUPPLIESCLASSROOM PROGRAM SUPPLIESPRCS/ECOLOGY CTNRD AND D FINER FOODS $ 3.58 02/28/2018 65110 REC PROGRAM SUPPLIESCONSTELLATION QUEST PROGRAM SUPPLIESPRCS/ECOLOGY CTRTHE HOME DEPOT #1902 $ 47.68 02/02/2018 65110 REC PROGRAM SUPPLIESLIVING WALL SUPPLIES TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CTRLOWES #01748 $ 39.28 02/09/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CTRTHE HOME DEPOT #1902 $ 13.77 02/12/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CTRVALLI PRODUCE $ 22.50 02/15/2018 65025 FOODANIMAL FOODPRCS/ECOLOGY CTRTHE HOME DEPOT #1902 $ 8.20 02/16/2018 65110 REC PROGRAM SUPPLIESLIVING WALL ITEM TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CTRTHE HOME DEPOT #1902 $ 18.40 02/19/2018 65110 REC PROGRAM SUPPLIESLIVING WALL SUPPLIES TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CTRTHE HOME DEPOT #1902 $ 0.76 02/22/2018 65110 REC PROGRAM SUPPLIESLIVING WALL BACK WALL ITEM TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CTRVALLI PRODUCE $ 3.82 02/28/2018 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 106.53 02/01/2018 65025 FOODFJCC MILK (19.66%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 222.94 02/01/2018 65025 FOODFJCC SNACK AND SUPPER (41.14%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 61.16 02/01/2018 65025 FOODRCC MILK (11.29%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 115.74 02/01/2018 65025 FOODRCC SNACK (21.36%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 35.47 02/01/2018 65110 REC PROGRAM SUPPLIESFJCC SUPPLIES (6.55%)PRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 8.97 02/02/2018 65025 FOODKITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 549.94 02/05/2018 65110 REC PROGRAM SUPPLIESGAME SYSTEM FOR KAMEN PARKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 41.31 02/05/2018 65025 FOODKITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 148.42 02/05/2018 65110 REC PROGRAM SUPPLIESVOLLEYBALLSPRCS/FLEETWOOD JOUR CNTRDOLLARTREE $ 17.00 02/06/2018 65110 REC PROGRAM SUPPLIESFATHER DAUGHTER DANCE DECORATIONSPRCS/FLEETWOOD JOUR CNTRDOLLARTREE $ 26.00 02/06/2018 65110 REC PROGRAM SUPPLIESSENIOR BINGO ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 75.51 02/06/2018 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 174.57 02/07/2018 65025 FOODSENIOR BINGOPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 201.10 02/08/2018 65025 FOODFJCC SNACK AND SUPPER (44.9%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 58.76 02/08/2018 65025 FOODRCC MILK (13.12%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 42.51 02/08/2018 65025 FOODRCC SNACK (9.49%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 42.98 02/08/2018 65025 FOODSENIOR FOOD (9.6%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 102.53 02/08/2018 65026 FOODFJCC MILK (22.89%)PRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 147.65 02/09/2018 62490 OTHER PROGRAM COSTSBACKDROP FOR JOB FAIRPRCS/FLEETWOOD JOUR CNTRSCHAUMBURG BOOMERS $ 191.25 02/09/2018 62507 FIELD TRIPSSUMMER DEPOSITPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902 $ 59.88 02/09/2018 65110 REC PROGRAM SUPPLIESBATTERIES FOR MICS AND CONTROLLERSPRCS/FLEETWOOD JOUR CNTRGIORDANOS OF EVANSTON $ 146.95 02/12/2018 65025 FOODLUNCH FOR PARTICIPANTS ON SNOW DAYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 26.95 02/12/2018 65025 FOODFJCC SUPPER ITEMS (21.49%)April 23, 2018Page 12 of 2164 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 82.22 02/12/2018 65025 FOODMASON PARK MEETINGPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 98.44 02/12/2018 65110 REC PROGRAM SUPPLIESFATHER DAUGHTER DANCE ITEMS (78.51%)PRCS/FLEETWOOD JOUR CNTRJEWEL #3456 $ 149.10 02/12/2018 65025 FOODFOOD ITEMS FOR DADDY DAUGHTER DANCEPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902 $ 39.98 02/12/2018 65040 JANITORIAL SUPPLIESSNOW SHOVELSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 213.69 02/14/2018 65025 FOODFATHER DAUGHTER DANCE ITEMS (96.4%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 7.98 02/14/2018 65110 REC PROGRAM SUPPLIESFJCC KITCHEN SUPPLIES (3.6%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 100.93 02/15/2018 65025 FOODFJCC MILK (18.8%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 232.33 02/15/2018 65025 FOODFJCC SNACK AND SUPPER (43.27%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 57.96 02/15/2018 65025 FOODRCC MILK (10.79%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 145.73 02/15/2018 65025 FOODRCC SNACK (27.14%)PRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 98.00 02/16/2018 62225 BLDG MAINT SVCSTABLE CLOTHES FROM DADDY DAUGHTER DANCEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 39.07 02/19/2018 65025 FOODFJCC KITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 30.12 02/19/2018 65110 REC PROGRAM SUPPLIESKITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRMAIN EVENT HOF ES-REST $ 153.75 02/19/2018 62507 FIELD TRIPSSCHOOL OUT TRIPPRCS/FLEETWOOD JOUR CNTRMAIN EVENT HOF ES-REST $ 172.15 02/19/2018 65025 FOODLUNCH ON FIELD TRIPPRCS/FLEETWOOD JOUR CNTRMAIN EVENT HOFE-RETAIL $ 7.00 02/19/2018 62507 FIELD TRIPSCAMPER GAME CARDPRCS/FLEETWOOD JOUR CNTRMAIN EVENT HOFE-RETAIL $ 70.00 02/19/2018 62507 FIELD TRIPSGAME CARDS FOR CAMPERSPRCS/FLEETWOOD JOUR CNTRMAIN EVENT HOFE-RETAIL $ 70.00 02/19/2018 62507 FIELD TRIPSGAME CARDS FOR CAMPERSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 8.29 02/20/2018 65025 FOODFJCC SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 100.93 02/22/2018 65025 FOODFJCC MILK (18.54%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 68.43 02/22/2018 65025 FOODFJCC SNACK AND SUPPER (12.57%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 187.68 02/22/2018 65025 FOODFJCC SNACK AND SUPPER (34.47%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 57.96 02/22/2018 65025 FOODRCC MILK (10.65%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 129.45 02/22/2018 65025 FOODRCC SNACK (23.78%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 1,011.37 02/23/2018 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 939.44 02/23/2018 65025 FOODFJCC SUPPER ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 144.05 02/23/2018 65025 FOODFJCC SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 135.72 02/23/2018 65110 REC PROGRAM SUPPLIESSENIOR FOOD ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 22.76 02/26/2018 65025 FOODNON PROGRAM SNACKPRCS/FLEETWOOD JOUR CNTRJEWEL #3456 $ 51.93 02/26/2018 65025 FOODCHICKEN FOR BLACK HISTORY PROGRAMPRCS/FLEETWOOD JOUR CNTRPAPA JOHN'S #01012 $ 80.91 02/26/2018 65025 FOODPIZZA FOR FOOD PROGRAM SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 264.80 02/27/2018 65025 FOODBLACK HISTORY ITEMS (92.88%)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICES $ 20.31 02/27/2018 65025 FOODFJCC SNACK AND SUPPER (7.12%)PRCS/FLEETWOOD JOUR CNTRPOTBELLY #5 $ 115.83 02/27/2018 65025 FOODSENIOR LUNCH FOR STUFFING MAYORS JOB FAIR FOLDERSPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 687.40 02/02/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENIOR ART CLASSESPRCS/LEVY SEN CNTRPOWER SYSTEMS $ 36.99 02/02/2018 65110 REC PROGRAM SUPPLIESPERSONAL TRAINING EQUIPMENTPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 184.00 02/14/2018 62507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 55.50 02/15/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENIOR ART CLASSESPRCS/LEVY SEN CNTRGFS STORE #1915 $ 16.56 02/15/2018 65025 FOODPAPER SUPPLIES FOR SENIOR LUNCH PROGRAMApril 23, 2018Page 13 of 2165 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTRLAKE GENEVA CRUISE $ 100.00 02/15/2018 62507 FIELD TRIPSDEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTRMORKES CHOCOLATE $ 247.00 02/16/2018 62507 FIELD TRIPSPROGRAM FOR SENIOR TRIPPRCS/LEVY SEN CNTRGROVE KITCHEN $ 265.19 02/19/2018 62507 FIELD TRIPSLUNCH FOR SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 200.00 02/20/2018 62507 FIELD TRIPSBUS DEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 244.20 02/20/2018 62507 FIELD TRIPSBUS DEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 200.00 02/20/2018 62507 FIELD TRIPSBUS DEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 200.00 02/20/2018 62507 FIELD TRIPSBUS DEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTRSTAGELIGHTINGSTORE $ 111.57 02/20/2018 65110 REC PROGRAM SUPPLIESREPLACEMENT CORD FOR STAGE LIGHT BOARDPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 25.88 02/23/2018 65110 REC PROGRAM SUPPLIESEVANSTON CHILDREN'S THEATER SUPPLIESPRCS/LEVY SEN CNTRGFS STORE #1915 $ 60.48 02/26/2018 65025 FOODSUPPLIES FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTR4IMPRINT $ 433.29 02/28/2018 65110 REC PROGRAM SUPPLIESGIFTS FOR SENIOR VOLUNTEER APPRECIATION EVENT. REIMBURSED BY THE LEVY SENIOR CENTER FOUNDATIONPRCS/NOYES CNTRQUARTET DIGITAL PRINTI $ 4.56 02/05/2018 62210 PRINTINGPRINTING FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRJEWEL #3428 $ 20.95 02/06/2018 65025 FOODBEVERAGES FOR BLACK HISTORY MONTHPRCS/NOYES CNTRPAPA JOHN'S #01012 $ 36.49 02/06/2018 65025 FOODFOOD FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRPAPA JOHN'S #01012 $ 36.49 02/07/2018 65025 FOODFOOD FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRMEDIEVAL TIMES SCHA TI $ 150.00 02/08/2018 62507 FIELD TRIPSFIELD TRIP DEPOSITPRCS/NOYES CNTRFOOD4LESS #0558 $ 14.43 02/09/2018 65025 FOODBEVERAGES FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRPAYPAL CHICAGOFAIR $ 200.00 02/09/2018 62360 MEMBERSHIP DUESMEMBERSHIP CHICAGO FAIR TRADE FOR FESTIVALPRCS/NOYES CNTRGFS STORE #1915 $ 14.58 02/12/2018 65025 FOODFOOD FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRJEWEL #3456 $ 10.99 02/13/2018 65025 FOODFOOD FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRTARGET 00009274 $ 74.97 02/14/2018 65110 REC PROGRAM SUPPLIESCOSTUMES FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 16.39 02/19/2018 65110 REC PROGRAM SUPPLIESTHEATRE SUPPLIES FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRFOOD4LESS #0558 $ 39.84 02/19/2018 65025 FOODFOOD FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRMUSICNOTES.COM $ 5.50 02/20/2018 65110 REC PROGRAM SUPPLIESSHEET MUSIC FOR FLEETWOOD THEATREPRCS/NOYES CNTRMUSICNOTES.COM $ 5.50 02/20/2018 65110 REC PROGRAM SUPPLIESSHEET MUSIC FOR FLEETWOOD THEATRE PROGRAMPRCS/NOYES CNTRVALLI PRODUCE $ 29.40 02/26/2018 65025 FOODFOOD FOR AUDITION FOR SUMMERTIME SEASONPRCS/NOYES CNTRD AND D FINER FOODS $ 6.99 02/28/2018 65025 FOODBEVERAGES FOR BLACK HISTORY MONTH EVENTPRCS/PARKS FORESTRYRUSSO POWER - SCHILLER $ 433.80 02/05/2018 65085 MINOR EQUIP & TOOLSSAW POLESPRCS/RBT CROWN CNTRCARQUEST 2759 $ 76.18 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL AND ANTIFREEZE FOR VANPRCS/RBT CROWN CNTRDOLLARTREE $ 33.47 02/01/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER SCHOOL ART PROJECTPRCS/RBT CROWN CNTROTC BRANDS, INC. $ 153.27 02/01/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR DADDY DAUGHTER DANCEPRCS/RBT CROWN CNTRGFS STORE #1915 $ 330.62 02/05/2018 65025 FOODSNACKS FOR PRESCHOOLPRCS/RBT CROWN CNTRTHINKVACUUMS.COM GROUT $ 74.70 02/05/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VACUUM REPAIRPRCS/RBT CROWN CNTRMICHAELS STORES 3849 $ 150.85 02/07/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILDCARE PROGRAMSPRCS/RBT CROWN CNTRBB DUSABLE MUSEUM $ 70.20 02/08/2018 62507 FIELD TRIPSAFTER SCHOOL ADVENTURE FULL DAY TRIPPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 93.65 02/08/2018 65025 FOODGROCERIES FOR CHILD CARE COOKING PROJECTSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 48.66 02/08/2018 65025 FOODMILK AND BABY WIPES FOR CHILD CAREPRCS/RBT CROWN CNTROTC BRANDS, INC. $ 163.71 02/12/2018 65110 REC PROGRAM SUPPLIESVALENTINES DAY CLASSROOM PARTY SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/DEPOT 6212 $ 136.65 02/14/2018 65110 REC PROGRAM SUPPLIESSTICKERS FOR 100 DAY PROJECTSApril 23, 2018Page 14 of 2166 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 150.00 02/14/2018 62507 FIELD TRIPSDEPOSIT FOR SUMMER FIELD TRIPPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 106.50 02/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KEYS MADEPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 114.96 02/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KEYS MADEPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ (114.96) 02/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KEYS MADEPRCS/RBT CROWN CNTRJEWEL #3487 $ 69.82 02/16/2018 65025 FOODMILK AND GROCERIES FOR CHILD CARE COOKING PROJECTSPRCS/RBT CROWN CNTRCARROT TOP IND00 OF 00 $ 77.90 02/19/2018 65110 REC PROGRAM SUPPLIESUSA FLAGSPRCS/RBT CROWN CNTRCROWN AWARDS INC $ 332.40 02/19/2018 65110 REC PROGRAM SUPPLIESLTS OLYMPIC MEDALSPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 567.75 02/19/2018 62507 FIELD TRIPSFIELD TRIP FOR AFTER SCHOOL ADVENTURE FULL DAYPRCS/RBT CROWN CNTRGFS STORE #1915 $ 238.91 02/19/2018 65025 FOODSNACKS AND FOODSERVICE SUPPLIES FOR CHILD CAREPRCS/RBT CROWN CNTRSAFARI LAND $ 100.00 02/21/2018 62507 FIELD TRIPSFIELD TRIP FOR ASAPRCS/RBT CROWN CNTRTST GO BANANAS $ 35.00 02/21/2018 62507 FIELD TRIPSFIELD TRIP FOR ASAPRCS/RBT CROWN CNTRTST GO BANANAS $ 35.00 02/21/2018 62507 FIELD TRIPSFIELD TRIP FOR ASAPRCS/RBT CROWN CNTRCARROT TOP IND00 OF 00 $ 101.71 02/26/2018 65110 REC PROGRAM SUPPLIESUSA FLAGSPRCS/RBT CROWN CNTRROSS STORES #1847 $ 39.99 02/26/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MYSEPPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 85.69 02/26/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MYSEPPRCS/RBT CROWN CNTRWAL-MART #2816 $ 157.98 02/26/2018 65025 FOODSNACKS AND SUPPLIES FOR COOKING PROJECTSPRCS/RBT CROWN CNTRWM SUPERCENTER #1998 $ 15.39 02/26/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MYSEPPRCS/RECREATIONAMERICAN SAFETY AND HE $ 20.00 02/01/2018 65045 LICENSING/REGULATORY SUPPLIESPROCESSING FEE FOR CERTIFICATION AS INSTRUCTOR TRAINERPRCS/RECREATIONAMERICAN SAFETY AND HE $ 179.02 02/02/2018 65045 LICENSING/REGULATORY SUPPLIESMATERIALS FOR CERTIFYING INSTRUCTORSPRCS/RECREATION837 - BRUNSWICK ZONE - $ 264.00 02/05/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONAFFORDABLE PORTABLES $ 69.95 02/05/2018 65110 REC PROGRAM SUPPLIESKAMEN PARK AFTER SCHOOL SUPPLIESPRCS/RECREATIONA-Z ENTERTAINMENT LTD $ 685.00 02/05/2018 62490 OTHER PROGRAM COSTSDJ AND ENTERTAINMENT FOR TGIF SKATE NIGHTPRCS/RECREATIONUNITED CENTER $ 68.00 02/05/2018 62507 FIELD TRIPSSPECIAL RECREATON PROGRAM FIELD TRIP TO DISNEYPRCS/RECREATIONCITY OF EVENSTON $ 1.50 02/06/2018 62295 TRAINING & TRAVELPARKING FOR SPECIAL REC SWIM PROGRAMPRCS/RECREATIONCITY OF EVENSTON $ 1.25 02/06/2018 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMPRCS/RECREATIONJEWEL #3428 $ 53.46 02/06/2018 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONTHE CUBBY HOLE $ 120.00 02/07/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SPECIAL OLYMPICS WINTER GAMESPRCS/RECREATIONMICHAELS STORES 3849 $ 90.60 02/08/2018 65110 REC PROGRAM SUPPLIESKAMEN PARK AFTER SCHOOL SUPPLIESPRCS/RECREATIONMURPHY7127ATWALMART $ 63.43 02/08/2018 62507 FIELD TRIPSGAS FOR VAN RETURNING FROM SPECIAL OLYMPICS GAMES IN GALENAPRCS/RECREATIONTARGET 00009274 $ 228.10 02/08/2018 65110 REC PROGRAM SUPPLIESKAMEN PARK AFTER SCHOOL SUPPLIESPRCS/RECREATIONWAL-MART #5044 $ 22.84 02/08/2018 65025 FOODSNACKS FOR ATHLETES ATTENDING SPECIAL OLYMPICS WINTER GAMESPRCS/RECREATION837 - BRUNSWICK ZONE - $ 224.00 02/12/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONDD/BR #338026 Q35 $ 46.97 02/12/2018 65025 FOODFOOD FOR SUMMER CAMP REGISTRATION DAYPRCS/RECREATIONCERAMIC SUPPLY CHICAGO $ 609.46 02/13/2018 65110 REC PROGRAM SUPPLIESPOTTERY SUPPLIES FOR CLASSESPRCS/RECREATIONCITY OF EVENSTON $ 1.25 02/13/2018 62295 TRAINING & TRAVELPARKING FOR SPECIAL REC SWIM PROGRAMPRCS/RECREATIONCITY OF EVENSTON $ 2.00 02/13/2018 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONJEWEL #3428 $ 51.42 02/13/2018 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONNU ATHLETIC DEPARTMENT $ 33.00 02/13/2018 62507 FIELD TRIPSADMISSION TICKETS FOR TRIP TO SEE NORTHWESTERN WOMEN'S BASKETBALL GAMEPRCS/RECREATIONTARGET 00009274 $ 138.14 02/13/2018 65110 REC PROGRAM SUPPLIESKAMEN PARK AFTER SCHOOL SUPPLIESApril 23, 2018Page 15 of 2167 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONJEWEL #3487 $ 49.26 02/14/2018 65110 REC PROGRAM SUPPLIESCANDY FOR VALENTINES DAY DJ SKATEPRCS/RECREATIONEMERGENCY MEDICAL PROD $ 19.50 02/15/2018 65075 MEDICAL & LAB SUPPLIESFIRST AID SUPPLIES (BACK ORDER)PRCS/RECREATION837 - BRUNSWICK ZONE - $ 240.00 02/19/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3487 $ (3.39) 02/19/2018 65110 REC PROGRAM SUPPLIESTAX REFUNDPRCS/RECREATIONLEARN TO SKATE USA $ 1,360.00 02/19/2018 62360 MEMBERSHIP DUESLTS MEMBERSHIP DUESPRCS/RECREATIONMICHAELS STORES 3849 $ 29.34 02/19/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR VALENTINES DAY DJ SKATEPRCS/RECREATIONUS FIGURE SKATING $ 221.18 02/19/2018 65110 REC PROGRAM SUPPLIESUSFSA PARENTS SURVIVAL GUIDESPRCS/RECREATIONLEARN TO SKATE USA $ 1,278.75 02/21/2018 62360 MEMBERSHIP DUESLTS MEMBERSHIP DUESPRCS/RECREATIONOTC BRANDS, INC. $ 221.60 02/22/2018 65110 REC PROGRAM SUPPLIESFARMERS' MARKET SUPPLIESPRCS/RECREATION837 - BRUNSWICK ZONE - $ 296.00 02/26/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONWWW.NEWEGG.COM $ 63.95 02/26/2018 65095 OFFICE SUPPLIESIPAD STAND FOR NOVA TIME IMPLEMENTATIONPRCS/RECREATIONCITY OF EVENSTON $ 2.00 02/27/2018 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONJEWEL #3428 $ 44.69 02/27/2018 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION ADMINTHE HOME DEPOT #1902 $ 14.88 02/02/2018 65110 REC PROGRAM SUPPLIESBLACK HISTORY MONTH EVENTS SET BUILDING SUPPLIESPRCS/RECREATION ADMINTHE HOME DEPOT 1902 $ 216.66 02/02/2018 65110 REC PROGRAM SUPPLIESBLACK HISTORY MONTH EVENTS SET BUILDING SUPPLIESPRCS/RECREATION ADMINSWANK MOTION PICTURES $ 436.00 02/05/2018 65110 REC PROGRAM SUPPLIESMOVIES FROM SWANK MOTION PICTURE INC USED FOR EVENTSPRCS/RECREATION ADMINFACEBK JTKZWDJRA2 $ 25.00 02/13/2018 62205 ADVERTISINGADVERTISING FOR PROGRAMSPRCS/RECREATION ADMINSARPINOS PIZZA OF EVAN $ 50.00 02/13/2018 65025 FOODPIZZA FOR CAMP REGISTRATONPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON MOBIL $ 2.35 02/01/2018 62490 OTHER PROGRAM COSTSYYA OUTREACHPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON MOBIL $ 2.35 02/02/2018 62490 OTHER PROGRAM COSTSYYA OUTREACHPRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 74.97 02/02/2018 62490 OTHER PROGRAM COSTSSUPPLIES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENTCITY OF EVENSTON $ 2.00 02/05/2018 62490 OTHER PROGRAM COSTSYYA OUTREACHPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON MOBIL $ 2.35 02/06/2018 62490 OTHER PROGRAM COSTSYYA OUTREACHPRCS/YOUTH ENGAGEMENTSMK SURVEYMONKEY.COM $ 29.00 02/08/2018 62490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT PROGRAM BUSINESS SURVEYPRCS/YOUTH ENGAGEMENTSQU SQ BENNISON'S BAK $ 15.91 02/08/2018 62490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT PROGRAMPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON MOBIL $ 1.35 02/09/2018 62490 OTHER PROGRAM COSTSYYA OUTREACHPRCS/YOUTH ENGAGEMENTINT IN JET BLUE PRINT $ 1,490.40 02/13/2018 62490 OTHER PROGRAM COSTSPRINTING FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENTGBC ECOMMERCE $ 174.23 02/16/2018 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR AD IN EVANSTONIANPRCS/YOUTH ENGAGEMENTWALGREENS #2619 $ 44.75 02/16/2018 62490 OTHER PROGRAM COSTSOFFICE SUPPLIESPRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 17.97 02/20/2018 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR MATERIALSPRCS/YOUTH ENGAGEMENTOFFICE DEPOT #510 $ 74.18 02/20/2018 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR MATERIALSPRCS/YOUTH ENGAGEMENTOFFICEMAX/DEPOT 6212 $ 23.96 02/20/2018 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR MATERIALSPRCS/YOUTH ENGAGEMENTDUNKIN #306178 Q35 $ 229.90 02/21/2018 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR DONUTS FOR YOUTH / EMPLOYERS / VOLUNTEERSPRCS/YOUTH ENGAGEMENTJEWEL #3428 $ 335.00 02/21/2018 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR FOODPRCS/YOUTH ENGAGEMENTPARTY CITY $ 114.76 02/21/2018 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR MATERIALSPRCS/YOUTH ENGAGEMENTOFFICEMAX/DEPOT 6869 $ 120.67 02/23/2018 62490 OTHER PROGRAM COSTSMSYEP FOLDERS FOR YOUTH RESOURCESPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON MOBIL $ 1.35 02/26/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON MOBIL $ 0.85 02/26/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTINT IN JET BLUE PRINT $ 972.00 02/26/2018 62490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT PROGRAMApril 23, 2018Page 16 of 2168 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON MOBIL $ 0.85 02/28/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTOFFICEMAX/DEPOT 6869 $ 120.67 02/28/2018 62490 OTHER PROGRAM COSTSMSYEP FOLDERS FOR YOUTH RESOURCESPRCS/YOUTH ENGAGEMENTRESIDENCE INN CHICAGO $ 1,170.40 02/28/2018 62490 OTHER PROGRAM COSTSVIOLENCE PREVENTION PROGRAMPRCS/YOUTH ENGAGEMENTSP EJI MARKET $ 78.42 02/28/2018 62490 OTHER PROGRAM COSTSEQUAL JUSTICE INITIATIVEPUBLIC WORKS AGENCY ADMINAMERICAN 00121704589285 $ 414.60 02/02/2018 62295 TRAINING & TRAVELAIRFARE TO UTILITIES CONFERENCEPUBLIC WORKS AGENCY ADMINJEWEL #3428 $ 9.93 02/02/2018 62295 TRAINING & TRAVELBEVERAGES FOR SUPERVISOR MEETINGPUBLIC WORKS AGENCY ADMINWEF REG $ 890.00 02/02/2018 62295 TRAINING & TRAVEL2018 ULTILIY MANAGEMENT CONFERENCEPUBLIC WORKS AGENCY ADMINPANINO'S PIZZERIA OR $ 204.15 02/05/2018 62295 TRAINING & TRAVELPWA SUPERVISOR/MANAGER MEETING LUNCHPUBLIC WORKS AGENCY ADMINAMERICAN TAXI DISPATCH $ 32.20 02/21/2018 62295 TRAINING & TRAVELTRANSPORTATION TO AIRPORTPUBLIC WORKS AGENCY ADMINAMERICAN 0010277010613 $ 25.00 02/22/2018 62295 TRAINING & TRAVELBAGGAGE CHECK-INPUBLIC WORKS AGENCY ADMINEXECUCAR AFFILIATES $ 15.00 02/22/2018 62295 TRAINING & TRAVELTRANSPORTATION TO HOTELPUBLIC WORKS AGENCY ADMINAMERICAN 0010277304730 $ 25.00 02/26/2018 62295 TRAINING & TRAVELBAGGAGE CHECK-INPUBLIC WORKS AGENCY ADMINEXECUCAR AFFILIATES $ 17.70 02/26/2018 62295 TRAINING & TRAVELTRANSPORTATION TO AIRPORTPUBLIC WORKS AGENCY ADMINMARRIOTT SN ANTONIO RW $ 1,186.18 02/26/2018 62295 TRAINING & TRAVELHOTEL ACCOMODATIONS FOR UTILITY CONFERENCEPUBLIC WORKS/ENG INFSCHWAAB INC $ 32.50 02/12/2018 65095 OFFICE SUPPLIESENGINEERING STAMP - C.VENATTAPUBLIC WORKS/ENG INFAMERICAN WATER WORKS A $ 475.00 02/19/2018 62295 TRAINING & TRAVELWATERCON CONFERENCE REGISTRATION FOR BIGGS AND CUEVAPUBLIC WORKS/ENG INFAMERICAN WATER WORKS A $ 300.00 02/19/2018 62295 TRAINING & TRAVELWATERCON CONFERENCE REGISTRATION FOR MOYANO AND SCHUENEMANPUBLIC WORKS/ENG INFENGINEERSUPPLY LLC $ 685.00 02/20/2018 65085 MINOR EQUIP & TOOLSENGINEERING SURVEY EQUIPMENT - MAGNETIC LOCATATORPUBLIC WORKS/ENG INFENGINEERSUPPLY LLC $ 79.99 02/22/2018 65085 MINOR EQUIP & TOOLSENGINEERING SURVEY EQUIPMENT - CLAMPPUBLIC WORKS/ENG INFTRIBUNE PUBLISHING COM $ 80.58 02/22/2018 62205 ADVERTISINGPUBLIC NOTICE FOR SPECIAL ASSESSMENT ALLEY 1523 PROJECT #418003PUBLIC WORKS/OPER MAINCONNEXION $ 79.20 02/01/2018 65085 MINOR EQUIP & TOOLS500LB PULL LINEPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 41.96 02/01/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT, HARDWARE ROSE GARDEN PROJECTPUBLIC WORKS/OPER MAINCONNEXION $ 709.00 02/02/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL TAPE, STREET LIGHT BULBS, WIRE CLAMPSPUBLIC WORKS/OPER MAININTERSTATE ALL BATTERY $ 128.40 02/02/2018 65085 MINOR EQUIP & TOOLSBATTERIESPUBLIC WORKS/OPER MAINTRAFFIC CONTROL AND PR $ 980.00 02/02/2018 65115 TRAFFIC CONTROL SUPPLIESIN STREET "STOP FOR PEDS" SIGNSPUBLIC WORKS/OPER MAINTREE STUFF.COM $ 459.90 02/02/2018 65090 SAFETY EQUIPMENTSAFETY HARNESSPUBLIC WORKS/OPER MAINBUCK BROS INC HAMP $ 29.29 02/05/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS BALL DIAMOND JOHN DEEREPUBLIC WORKS/OPER MAINGIH GLOBALINDUSTRIALEQ $ 1,012.72 02/05/2018 65625 FURNITURES AND FIXTURESSCALE FOR SOLID WASTE DATA COLLECTION.PUBLIC WORKS/OPER MAINNOR NORTHERN TOOL $ 324.82 02/05/2018 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 56.12 02/05/2018 65085 MINOR EQUIP & TOOLSBATTERIES, EYE BOLTS, SPRING LINKSPUBLIC WORKS/OPER MAINTREE STUFF.COM $ 56.50 02/05/2018 65090 SAFETY EQUIPMENTSAFETY HELMET VISORPUBLIC WORKS/OPER MAINHALL SIGNS INC $ 1,228.74 02/08/2018 65115 TRAFFIC CONTROL SUPPLIESSTREET NAME SIGN MOUNTING BRACKETSPUBLIC WORKS/OPER MAINTRAFFIC CONTROL AND PR $ 1,044.00 02/08/2018 65115 TRAFFIC CONTROL SUPPLIESSTREET NAME SHEETING AND LETTERSPUBLIC WORKS/OPER MAINABLE DISTRIBUTORS $ 13.89 02/09/2018 65085 MINOR EQUIP & TOOLSEQUIPMENT FOR PLOW TRUCKPUBLIC WORKS/OPER MAINBUMPER TO BUMPER EVANS $ 114.44 02/09/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERY TOROPUBLIC WORKS/OPER MAINDUNKIN #306178 Q35 $ 63.76 02/12/2018 62295 TRAINING & TRAVELTREATS FOR SAFETY MEETINGPUBLIC WORKS/OPER MAINM-B COMPANIES, INC. $ 383.61 02/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS SNOW BROOMPUBLIC WORKS/OPER MAINPANINO'S PIZZERIA OR $ 237.80 02/12/2018 65025 FOODSNOW MEETING FOODPUBLIC WORKS/OPER MAINPANINO'S PIZZERIA OR $ 22.13 02/12/2018 65025 FOODSNOW MEETING FOODApril 23, 2018Page 17 of 2169 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/OPER MAINDD/BR #338026 Q35 $ 83.93 02/13/2018 65025 FOODTREATS FOR SAFETY MEETINGPUBLIC WORKS/OPER MAINCARQUEST 2759 $ 110.28 02/14/2018 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/OPER MAINLEMOI ACE HARDWARE $ 55.23 02/14/2018 65085 MINOR EQUIP & TOOLSMISC. HAND TOOLSPUBLIC WORKS/OPER MAINOFFICE DEPOT #510 $ 49.98 02/14/2018 65095 OFFICE SUPPLIESTRAIL CAMERA FOR SWEEPERSPUBLIC WORKS/OPER MAINBLACKBURN MANUFACTURIN $ 160.69 02/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UTILITY MARKING FLAGSPUBLIC WORKS/OPER MAINO'LEARY'S CONTRACTORS $ (24.80) 02/15/2018 65085 MINOR EQUIP & TOOLSCREDITPUBLIC WORKS/OPER MAINTRAFFIC CONTROL AND PR $ 1,300.00 02/15/2018 65115 TRAFFIC CONTROL SUPPLIESSPEED LIMIT SIGNS FOR RIDGE AVE.PUBLIC WORKS/OPER MAINBLACKBURN MANUFACTURIN $ 1,083.60 02/16/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UTILITY MARKING PAINTPUBLIC WORKS/OPER MAINM-B COMPANIES, INC. $ 98.19 02/16/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS SNOW BROOMPUBLIC WORKS/OPER MAINREINDERS - SUSSEX CS $ 321.05 02/16/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTSPUBLIC WORKS/OPER MAINU-SAV.COM $ 280.19 02/16/2018 65085 MINOR EQUIP & TOOLSOFFICE FILE CABINETPUBLIC WORKS/OPER MAINWWW.NORTHERNSAFETY.COM $ 774.08 02/16/2018 65115 TRAFFIC CONTROL SUPPLIESA FRAME BARRICADE SUPPORTPUBLIC WORKS/OPER MAINWWW.NORTHERNSAFETY.COM $ 154.53 02/16/2018 65115 TRAFFIC CONTROL SUPPLIESA FRAME BARRICADE SUPPORTSPUBLIC WORKS/OPER MAINLEMOI ACE HARDWARE $ 30.66 02/19/2018 65085 MINOR EQUIP & TOOLSMISC. HAND TOOLSPUBLIC WORKS/OPER MAINNSC NORTHERN SAFETY CO $ (54.62) 02/19/2018 65115 TRAFFIC CONTROL SUPPLIESCREDITPUBLIC WORKS/OPER MAINOFFICE DEPOT #510 $ 39.36 02/19/2018 65085 MINOR EQUIP & TOOLSOFFICES SUPPLIESPUBLIC WORKS/OPER MAINOFFICE DEPOT #510 $ 42.76 02/19/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/OPER MAINSCHAEFFER MANUFACTURIN $ 466.80 02/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GREASE EQUIPMENTPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 100.28 02/19/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIES ROSE GARDENPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 49.78 02/19/2018 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 116.17 02/19/2018 65115 TRAFFIC CONTROL SUPPLIESUTILITY KNIFE, BLADES, DRILL BITS, KNEE PADSPUBLIC WORKS/OPER MAINHARBOR FREIGHT TOOLS 7 $ 135.97 02/20/2018 65085 MINOR EQUIP & TOOLSAIRLINE HOSE REEL FOR MAINTENANCE CABINETPUBLIC WORKS/OPER MAINCONNEXION $ 1,060.00 02/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED STREET LIGHT BULBPUBLIC WORKS/OPER MAINLEMOI ACE HARDWARE $ 9.12 02/22/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE HARDWARE ALEXANDER PARKPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 11.75 02/22/2018 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 145.17 02/22/2018 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/OPER MAINWW GRAINGER $ 866.91 02/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEEL BANDING AND CLIPSPUBLIC WORKS/OPER MAINBUMPER TO BUMPER EVANS $ 10.89 02/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL FILTERPUBLIC WORKS/OPER MAINBUMPER TO BUMPER EVANS $ 10.89 02/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL FILTERPUBLIC WORKS/OPER MAINOFFICE DEPOT #510 $ 37.46 02/23/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/OPER MAINJEWEL #3428 $ 4.86 02/26/2018 65085 MINOR EQUIP & TOOLSDISTILLED WATER FOR MESSAGE BOARD BATTERIESPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 70.86 02/26/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE HARDWARE FOR ROSE GARDEN, TOOLSPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 81.94 02/26/2018 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/OPER MAINULINE SHIP SUPPLIES $ 421.13 02/26/2018 65625 FURNITURES AND FIXTURESLOCK OUT/TAG OUT TAGS & WHEEL CHOCKSPUBLIC WORKS/OPER MAIN4IMPRINT $ 704.00 02/28/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENTPUBLIC WORKS/OPER MAINEVANSTON LUMBER $ 91.20 02/28/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE DEMPSTER BEACH BENCH REPAIRSPUBLIC WORKS/OPER MAINLEMOI ACE HARDWARE $ 7.08 02/28/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE HARDWAREPUBLIC WORKS/OPER MAINTHE HOME DEPOT #1902 $ 158.76 02/28/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT AND SUPPLIES STAGESPUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 56.00 02/01/2018 62295 TRAINING & TRAVELISAWWA SEMINAR FOR THE PUMPING OPERATOR: BREAKPOINT CHLORINATION.April 23, 2018Page 18 of 2170 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 36.00 02/01/2018 62295 TRAINING & TRAVELISAWWA SEMINAR FOR THE PUMPING OPERATOR: CERTIFIED FLAGGER.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 36.00 02/01/2018 62295 TRAINING & TRAVELISAWWA SEMINAR FOR THE PUMPING OPERATOR: CONTROL VALVES.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 36.00 02/01/2018 62295 TRAINING & TRAVELISAWWA SEMINAR FOR THE PUMPING OPERATOR: WATER STORAGE TANKS & RESERVOIRS.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 36.00 02/01/2018 62295 TRAINING & TRAVELISAWWA SEMINAR FOR THE PUMPING OPERATOR: WW OPERATOR REFRESHER.PUBLIC WORKS/WATER PRODMCMASTER-CARR $ 34.02 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUMP PUMP FLOAT.PUBLIC WORKS/WATER PRODMUELLER CO LTD.02174257584 $ 520.72 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VALVE ACTUATOR PARTS.PUBLIC WORKS/WATER PRODREVERE ELECTRIC SUPPLY $ 1,308.06 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL I/O MODULES FOR SCADA.PUBLIC WORKS/WATER PRODREVERE ELECTRIC SUPPLY $ 1,308.06 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLC MODULES.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 62.28 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTERS.PUBLIC WORKS/WATER PRODHACH COMPANY $ 82.58 02/02/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HARDNESS TEST KIT.PUBLIC WORKS/WATER PRODINT IN PLCHARDWARE.CO $ 48.99 02/02/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLC FLASH MEMORY CARDS.PUBLIC WORKS/WATER PRODPRODRINKINGFOUNTAINS $ 2,337.84 02/02/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DRINKING FOUNTAIN FOR THE WATER PLANT ADMINISTRATION BUILDING.PUBLIC WORKS/WATER PRODTFS FISHER SCI CHI $ 167.24 02/02/2018 65075 MEDICAL & LAB SUPPLIESPHENYLARSINE OXIDE.PUBLIC WORKS/WATER PRODWAUKEGAN STEEL $ 407.88 02/02/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STOCK STEEL SUPPLY.PUBLIC WORKS/WATER PRODWW GRAINGER $ 93.24 02/02/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AAA BATTERIES.PUBLIC WORKS/WATER PRODGARVIN INDUSTRIES $ 153.84 02/05/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL FITTINGS.PUBLIC WORKS/WATER PRODNSC NORTHERN SAFETY CO $ 205.53 02/05/2018 65090 SAFETY EQUIPMENTBUMP CAPS.PUBLIC WORKS/WATER PRODTHE HOME DEPOT #1902 $ 54.95 02/05/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES: TORCH HEAD, WORK LIGHT.PUBLIC WORKS/WATER PRODTHE HOME DEPOT 1902 $ 239.92 02/05/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES: GRINDER AND ACCESSORIES.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 50.87 02/05/2018 65090 SAFETY EQUIPMENTRUBBER GLOVES.PUBLIC WORKS/WATER PRODCITY WELDING SALES & S $ 247.11 02/06/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING GAS, WELDING WIRE.PUBLIC WORKS/WATER PRODDWYER INSTRUMENTS, INC $ 91.20 02/06/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VALVE POSITION INDICATOR YOKES.PUBLIC WORKS/WATER PRODFAST MRO SUPPLIES $ 1,024.59 02/06/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GENERAL TOOL ROOM SUPPLIES.PUBLIC WORKS/WATER PRODPATTEN $ 467.34 02/06/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GENERATOR STARTING BATTERIES.PUBLIC WORKS/WATER PRODWW GRAINGER $ 138.23 02/06/2018 65090 SAFETY EQUIPMENTEAR PLUGS, AND BAND AIDS.PUBLIC WORKS/WATER PRODAMERICAN FLOOR MATS $ 648.48 02/08/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR MATS.PUBLIC WORKS/WATER PRODTHE HOME DEPOT #1902 $ 39.95 02/08/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES: METAL CUTTING DIAMOND BLADE, WORK LIGHT.PUBLIC WORKS/WATER PRODUEMSI/HTV INC $ 824.66 02/08/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PUSH CAM REPAIR FOR FACILITIES MANAGEMENT.PUBLIC WORKS/WATER PRODUSA BLUE BOOK $ (150.28) 02/08/2018 65075 MEDICAL & LAB SUPPLIESREFUND ON SHIPPING CHARGE 1/17/18.PUBLIC WORKS/WATER PRODMUELLER CO LTD. $ 180.05 02/09/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VALVE ACTUATOR PARTS.PUBLIC WORKS/WATER PRODPLATT ELECTRIC 800 $ 137.79 02/09/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL FITTINGS.PUBLIC WORKS/WATER PRODAUTOMATION PRODUCTS GR $ 359.26 02/12/2018 65050 BUILDING MAINTENANCE MATERIALPAINT ROOM SUMP PUMP FLOAT SWITCH.PUBLIC WORKS/WATER PRODFULLIFE SAFETY CENTER $ 307.60 02/12/2018 65020 CLOTHINGINSULATED BIBS.PUBLIC WORKS/WATER PRODJC LICHT - 1252 - EVAN $ 411.90 02/12/2018 65050 BUILDING MAINTENANCE MATERIALMINI BLINDS FOR THE WATER PLANT LABORATORY.PUBLIC WORKS/WATER PRODVWR INTERNATIONAL INC $ (215.52) 02/12/2018 65075 MEDICAL & LAB SUPPLIESREFUND ON PHENYLARSINE OXIDE 1/23/18.PUBLIC WORKS/WATER PRODAUTOMATIONDIRECT.COM $ 25.00 02/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED INDICATOR LAMP.PUBLIC WORKS/WATER PRODREVERE ELECTRIC SUPPLY $ 1,330.00 02/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLC ANALOG OUTPUT MODULES.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 225.00 02/14/2018 62295 TRAINING & TRAVELREGISTRATION FOR WATERCON2018 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 250.00 02/14/2018 62295 TRAINING & TRAVELWATERCON2018 REGISTRATION FOR THE WATER/SEWER MECHANIC.April 23, 2018Page 19 of 2171 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/WATER PRODAUTOMATIONDIRECT.COM $ 365.00 02/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOAT SWITCH HIGH LIFT PUMP VACUUM TANK.PUBLIC WORKS/WATER PRODBOLT DEPOT, INC. $ 143.71 02/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HEX BOLTS.PUBLIC WORKS/WATER PRODJEWEL #3428 $ 30.00 02/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SNOW PLOW BREAKFAST.PUBLIC WORKS/WATER PRODSARPINOS PIZZA OF EVAN $ 79.61 02/15/2018 62295 TRAINING & TRAVELCMMS TRAINING DAY 1: LUNCH FOR 10 PEOPLE.PUBLIC WORKS/WATER PRODWALGREENS #2619 $ 18.34 02/15/2018 62295 TRAINING & TRAVELCMMS TRAINING (2-DAYS) SODA AND POTATO CHIPS FOR 10 PEOPLE.PUBLIC WORKS/WATER PRODWW GRAINGER $ 202.55 02/15/2018 65050 BUILDING MAINTENANCE MATERIALPIPE FITTINGS, COFFEE POT.PUBLIC WORKS/WATER PRODALLFUSES COM $ 72.48 02/16/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 280.00 02/16/2018 62295 TRAINING & TRAVELREGISTRATION FOR 5 WATER & SEWER WORKERS FOR: AWWA WATER & SEWER BLUE PRINT CLASS.PUBLIC WORKS/WATER PRODAMERICAN WATER WORKS A $ 450.00 02/16/2018 62295 TRAINING & TRAVELWATERCON2018 REGISTRATION FOR 3 DISTRIBUTION & SEWER EMPLOYEES.PUBLIC WORKS/WATER PRODPAYPAL UNWINK $ 18.95 02/16/2018 65085 MINOR EQUIP & TOOLSRATCHET REPAIR KIT.PUBLIC WORKS/WATER PRODSARPINOS PIZZA OF EVAN $ 86.17 02/16/2018 62295 TRAINING & TRAVELCMMS TRAINING DAY 2: LUNCH FOR 10 PEOPLE.PUBLIC WORKS/WATER PRODWW GRAINGER $ 115.72 02/16/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CABLE CLEANER, MOP HANGER.PUBLIC WORKS/WATER PRODBUSHNELL INCORPORATED $ 427.33 02/19/2018 65515 OTHER IMPROVEMENTSPVC PIPE FITTINGS. PROJECT #717015PUBLIC WORKS/WATER PRODMCMASTER-CARR $ 74.53 02/19/2018 65050 BUILDING MAINTENANCE MATERIALTUBING FITTINGS HOT WATER CIRC LINE.PUBLIC WORKS/WATER PRODPLATT ELECTRIC 800 $ 167.20 02/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BOX COVERS.PUBLIC WORKS/WATER PRODTHE HOME DEPOT #1902 $ 28.13 02/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DRAIN PARTS FOR THE NEW DRINKING FOUNTAIN IN THE ADMINISTRATION BUILDING.PUBLIC WORKS/WATER PRODTOOLTOPIA $ 503.57 02/19/2018 65085 MINOR EQUIP & TOOLSCOOLANT SYSTEM TESTER, GEAR WRENCHES.PUBLIC WORKS/WATER PRODWW GRAINGER $ 10.59 02/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SINK CLIPS.PUBLIC WORKS/WATER PRODDGI SUPPLY $ 352.47 02/20/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BAND SAW BLADES.PUBLIC WORKS/WATER PRODINT IN TEST GAUGE INC $ 160.00 02/20/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SHIPPING CHARGE FOR FIRE HYDRANT RPZS.PUBLIC WORKS/WATER PRODREVERE ELECTRIC SUPPLY $ 354.87 02/20/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COMMUNICATION WIRE.PUBLIC WORKS/WATER PRODSQ SQ RODNEY HUN $ 1,188.00 02/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SLUICE GATE COUPLING (FOR FILTER-10).PUBLIC WORKS/WATER PROD4TE IDPH PLUMBING PROG $ 150.00 02/22/2018 62295 TRAINING & TRAVELPLUMBER INSPECTOR'S LICENSE RENEWAL FEE.PUBLIC WORKS/WATER PROD4TE IDPH SFEE $ 3.53 02/22/2018 62295 TRAINING & TRAVELPLUMBER INSPECTOR'S LICENSE RENEWAL TRANSACTION FEE.PUBLIC WORKS/WATER PRODMETAL SUPERMARKETS $ 365.44 02/22/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STOCK METAL.PUBLIC WORKS/WATER PRODWW GRAINGER $ 473.17 02/22/2018 65085 MINOR EQUIP & TOOLSPIPE WRENCHES, TUBING CUTTERS.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 77.28 02/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SMOKE DETECTORS FOR THE SOUTH STAND PIPE.PUBLIC WORKS/WATER PRODALLIED ELECTRONICS INC $ 93.58 02/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL TERMINAL BLOCKS.PUBLIC WORKS/WATER PRODCSC - 1956 $ 536.94 02/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COMMUNICATION WIRE.PUBLIC WORKS/WATER PRODNASSAUCABLE $ 131.40 02/23/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CABLE FOR VEHICLE #932.PUBLIC WORKS/WATER PRODSUPPLYHOUSE.COM $ 122.85 02/23/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS. PROJECT #717015PUBLIC WORKS/WATER PRODTHE HOME DEPOT #1902 $ 195.99 02/23/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS GENERAL SUPPLIES: BUNGEE CORD, WRENCHES,PLYWOOD, SLEDGE HAMMER, SCREWS, ETC.PUBLIC WORKS/WATER PRODTOOLTOPIA $ 60.87 02/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RATCHET WRENCH.PUBLIC WORKS/WATER PRODBUSHNELL INCORPORATED $ 175.38 02/26/2018 65515 OTHER IMPROVEMENTSPVC FITTINGS. PROJECT #717015.PUBLIC WORKS/WATER PRODNAF NAF GRILL 008 $ 8.09 02/26/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VUEWORKS LUNCH FOR THE ENGINEERING/GIS TECHNICIAN.PUBLIC WORKS/WATER PRODSUPERIOR INDUSTRIAL SP $ 111.04 02/26/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MULTIFOLD TOWELS.PUBLIC WORKS/WATER PRODSUPPLYHOUSE.COM $ 83.02 02/26/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS. PROJECT #717015.PUBLIC WORKS/WATER PRODSUPPLYHOUSE.COM $ 20.08 02/26/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS. PROJECT #717015.PUBLIC WORKS/WATER PRODZORO TOOLS INC $ 88.75 02/26/2018 65515 OTHER IMPROVEMENTSCARBIDE DRILL BITS. PROJECT #717015.April 23, 2018Page 20 of 2172 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/WATER PRODZORO TOOLS INC $ 66.88 02/26/2018 65515 OTHER IMPROVEMENTSDROP IN ANCHORS. PROJECT #717015.PUBLIC WORKS/WATER PRODSUPERIOR INDUSTRIAL SP $ 156.20 02/27/2018 65040 JANITORIAL SUPPLIESTRASH CAN LINERS.PUBLIC WORKS/WATER PRODNOR NORTHERN TOOL $ 2,628.67 02/28/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GENERATOR FOR THE DISTRIBUTION DIVISION.PUBLIC WORKS/WATER PRODSUPPLYHOUSE.COM $ 33.53 02/28/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS. PROJECT #717015.PUBLIC WORKS/WATER PRODSUPPLYHOUSE.COM $ 27.30 02/28/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS. PROJECT #717015.ALL OTHER FEBRUARY 2018 TOTAL $ 173,924.14 April 23, 2018Page 21 of 2173 of 684 BMO Harris Bank Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVC/INFO TECH TECHCONNECT595.001/26/2018 62295 TRAINING & TRAVELSMART CITIES CONNECT CONFERENCE REGISTRATION FOR HILLARY BEATAADMIN SVC/INFO TECH BOOMERANG FOR GMAIL149.991/29/2018 62340 IS SUPPORT FEESBOOMERANG EMAIL PROGRAM FOR ERIKA STORLIEADMIN SVC/INFO TECH SAMANAGE USA INC.1218.001/29/2018 62340 IS SUPPORT FEESIT ASSET MANAGEMENT SOFTWAREADMIN SVC/INFO TECH SMK*SURVEYMONKEY.COM1066.361/30/2018 62340 IS SUPPORT FEESCITY SUBSCRIPTION FOR HIPAA COMPLIANT SURVEYMONKEYADMIN SVC/INFO TECH ILLINOIS GEORGRAPHIC I65.002/2/2018 62295 TRAINING & TRAVEL2018 IL GIS ASSOCIATION MEMBERSHIP FOR MARK VARNERADMIN SVC/INFO TECH BIZNESSAPPS59.002/9/2018 62662 BUSINESS RETENTION/EXPANSION INVESMONTHLY CHARGE FOR BIZNESS APPSADMIN SVC/INFO TECH INT*IN *ARCHIVESOCIAL1982.042/9/2018 62340 IS SUPPORT FEES2018 RENEWAL FOR ARCHIVESOCIAL PROVIDING SOCIAL MEDIA ARCHIVINGADMIN SVC/INFO TECH GMIS INTERNATIONAL199.002/15/2018 62295 TRAINING & TRAVELREGISTRATION FOR LUKE STOWE TO ATTEND GMIS CONFERENCEADMIN SVC/INFO TECH EDITME588.002/16/2018 62340 IS SUPPORT FEESANNUAL PAYMENT FOR EDITMEADMIN SVC/INFO TECH CERTIFIED BALANCE & SC286.002/21/2018 65075 MEDICAL & LAB SUPPLIESANNUAL LAB BALANCE CALIBRATIONADMIN SVC/INFO TECH PAYPAL *QUEUE IT372.002/21/2018 62340 IS SUPPORT FEESRECTRAC SUMMER CAMP REGISTRATION WAITING ROOM PROGRAMADMIN SVC/INFO TECH ASANA.COM112.502/22/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR ASANAALL OTHER FEBRUARY 2018 TOTAL6,692.89$ April 23, 2018Page 1 of 174 of 684 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: Amazon Credit Card Activity- Bank of America & BMO Date: April 17, 2018 Recommended Action: Staff recommends approval of the City of Evanston’s Bank of America & BMO Amazon Credit Card Activity for the period ending February 28, 2018. Summary: Amazon Credit Card Activity – Period Ending February 28, 2018 Bank of America $ 8,689.56 BMO $ 31.99 Attachments: Amazon February Credit Card Transactions For City Council meeting of April 23, 2018 Item A2.2 Business of the City by Motion: Amazon Credit Card Activity For Action Memorandum 75 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FACILITIES AMAZON.COM AMZN.COM/BI $ 51.27 02/02/2018 65090 SAFETY EQUIPMENT SAFETY SPILL KITSADMIN SVCS/FACILITIES AMAZON.COM AMZN.COM/BI $ 36.37 02/05/2018 65050 BUILDING MAINTENANCE MATERIAL EXHAUST FANADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS $ 14.92 02/06/2018 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESADMIN SVCS/FACILITIES AMAZON.COM AMZN.COM/BI $ 493.63 02/06/2018 65085 MINOR EQUIP & TOOLS FLOOR MACHINE TOOLADMIN SVCS/FACILITIES AMAZON.COM AMZN.COM/BI $ 302.16 02/12/2018 65090 SAFETY EQUIPMENT SAFETY SPILL KITSADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS W $ 24.78 02/14/2018 65095 OFFICE SUPPLIES OFFICE SUPPLIESADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS W $ 115.02 02/16/2018 65050 BUILDING MAINTENANCE MATERIAL SHOP STOCKADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS W $ 35.02 02/16/2018 65050 BUILDING MAINTENANCE MATERIAL SUMP PUMP REPAIRADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS W $ 34.53 02/19/2018 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE SUPPLIESADMIN SVCS/FACILITIES AMAZON.COM AMZN.COM/BI $ 227.60 02/20/2018 65050 BUILDING MAINTENANCE MATERIAL WASHROOM GRAB BARSADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS W $ 29.98 02/23/2018 65085 MINOR EQUIP & TOOLS IPHONE CAR CHARGERSADMIN SVCS/FACILITIES AMAZON.COM AMZN.COM/BI $ 212.82 02/23/2018 65085 MINOR EQUIP & TOOLS ELECTRICAL METERADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS $ 17.98 02/27/2018 65050 BUILDING MAINTENANCE MATERIAL TRUCK STOCKADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS $ 239.47 02/28/2018 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALSADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS $ 23.87 02/28/2018 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR FIRE HQ CONFERENCE ROOMADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS W $ 31.00 02/28/2018 65050 BUILDING MAINTENANCE MATERIAL BUILDING REPAIRSADMIN SVCS/FACILITIES AMAZON MKTPLACE PMTS W $ 32.68 02/28/2018 65085 MINOR EQUIP & TOOLS TOOLSADMIN SVCS/HUMAN RES AMAZON MKTPLACE PMTS $ 29.99 02/13/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 179.95 02/02/2018 65555 PERSONAL COMPUTER EQLOW-PROFILE ANTENNA FOR OPENGEARADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 48.60 02/05/2018 62250 COMPUTER EQUIPMENT MAINT.SPARE WIRELESS KEYBOARD RECEIVERS 2 FOR JIM/IANADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 58.91 02/05/2018 62250 COMPUTER EQUIPMENT MAINT.17886_18091 USB HEADPHONE RESTOCK, APPLE TV REMOTEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 118.98 02/05/2018 65555 PERSONAL COMPUTER EQKEYBOARDS FOR JIM/IANADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 173.89 02/08/2018 62250 COMPUTER EQUIPMENT MAINT.MEMORY UPGRADE FOR IT LAPTOP BTJSMH2ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 31.39 02/08/2018 62250 COMPUTER EQUIPMENT MAINT.#18378 LCD MONITOR DESK MOUNT FOR MARK VARNERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 59.16 02/09/2018 62250 COMPUTER EQUIPMENT MAINT.#18392 PORTABLE USB DVD DRIVESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 263.80 02/12/2018 62449 CITATION AND SECONDARY COLLECTABLE #17738 CASH DRAWERS FOR COLLECTORSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 156.09 02/14/2018 65050 BUILDING MAINTENANCE MATERIALTOOLS AND SUPPLIES.ADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 23.95 02/14/2018 62250 COMPUTER EQUIPMENT MAINT.SPARE HDMI CABLESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 32.38 02/16/2018 64510 TELECOMM EQ (IS)CABLE GLANDS - DOWNTOWN CAMERASADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 12.99 02/20/2018 62250 COMPUTER EQUIPMENT MAINT.INDOOR LTE ANTENNA FOR CRADLE POINT AT CAMSADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 35.96 02/20/2018 62250 COMPUTER EQUIPMENT MAINT.#18559 USB CABLESADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 938.00 02/20/2018 65555 PERSONAL COMPUTER EQ#18445 CHROMEBOOK FLIPS FOR JESSICA HYINK AND SPAREADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 954.00 02/21/2018 65555 PERSONAL COMPUTER EQ#18532 CHROMEBOX FOR LIBRARY CATALOG PC'SADMN SVCS/INFO SYSAMZ MONOPRICE $ 140.12 02/21/2018 64510 TELECOMM EQ (IS)NETWORK CABLESADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS W $ 803.94 02/22/2018 65555 PERSONAL COMPUTER EQ#18532 MONITORS FOR LIBRARY CATALOG PC'SADMN SVCS/PARKIING SVCSAMAZON MKTPLACE PMTS W $ 162.62 02/12/2018 65045 LICENSING/REGULATORY SUPPLIESPARKING ENFORCEMENT EQUIPMENTFIRE/ADMINANSTONAMAZON.COM AMZN.COM/BI $ 84.32 02/20/2018 65010 BOOKS, PUBLICATIONS, MAPSMIH BOOKPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 21.59 02/06/2018 65085 MINOR EQUIP & TOOLSHEADSET WITH MICROPHONEPOLICE DEPT/ADMINAMAZON.COM AMZN.COM/BI $ 53.56 02/12/2018 65010 BOOKS, PUBLICATIONS, MAPSREFERENCE GUIDE - THE CHICAGO MANUAL OF STYLEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 10.99 02/19/2018 65085 MINOR EQUIP & TOOLSSCREWDRIVER SETPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS W $ 29.87 02/19/2018 65095 OFFICE SUPPLIESBROTHER P-TOUCH EASY PORTABLE LABEL MAKER (PTH110)POLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 130.06 02/21/2018 65095 OFFICE SUPPLIESLEXMARK BLACK TONER - REIMBURSED BY NORTAFPOLICE DEPT/ADMINAMAZON.COM AMZN.COM/BI $ 12.31 02/21/2018 65010 BOOKS, PUBLICATIONS, MAPSBOOK - "UNWANTED: POLICING WITHOUT PERMISSION"PRCS/CHAND NEWB CNTRAMAZON.COM $ 58.40 02/14/2018 65110 REC PROGRAM SUPPLIESSCALLOPED BORDER TO BE USED FOR CROWNS AT EVANSTON EXPLORERS EVENTPRCS/CHAND NEWB CNTRAMAZON.COM AMZN.COM/BI $ 59.88 02/21/2018 65025 FOODINDIVIDUALLY WRAPPED GOLDFISH FOR EVANSTON EXPLORERS EVENTPRCS/CHAND NEWB CNTRAMAZON.COM $ 16.27 02/26/2018 65025 FOODCOFFEE FOR TIME TOGETHERApril 23, 2018Page 1 of 276 of 684 Bank of America Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTRAMAZON.COM $ 9.59 02/26/2018 65025 FOODCREAMER FOR TIME TOGETHERPRCS/CHAND NEWB CNTRAMAZON.COM $ 10.60 02/26/2018 65110 REC PROGRAM SUPPLIESWHITE PAPER PLATES USED FOR CRAFTSPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ 54.90 02/07/2018 65110 REC PROGRAM SUPPLIESFRAMES FOR FATHER DAUGHTER DANCE PHOTOSPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS W $ 24.99 02/07/2018 62490 OTHER PROGRAM COSTSBACKDROP FOR JOB FAIRPRCS/LEVY SEN CNTRAMAZON.COM AMZN.COM/BI $ 23.70 02/05/2018 65110 REC PROGRAM SUPPLIESSTORAGE BIN FOR FITNESS EQUIPMENTPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W $ 53.07 02/02/2018 65110 REC PROGRAM SUPPLIESBLACK HISTORY MONTH LIBERTY CITY THEATRE PROPSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 12.25 02/19/2018 65110 REC PROGRAM SUPPLIESFRIDA KAHLO EXHIBIT SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 26.78 02/19/2018 65110 REC PROGRAM SUPPLIESIMPROV CLASS SUPPLIESPRCS/NOYES CNTRAMAZON.COM AMZN.COM/BI $ 84.65 02/19/2018 65110 REC PROGRAM SUPPLIESEVANSTON CHILDRENS THEATRE AND FRIDA EXHIBIT SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W $ 43.94 02/22/2018 65110 REC PROGRAM SUPPLIESPROPS AND CABLE ECTPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 5.05 02/26/2018 65110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 4.99 02/26/2018 65110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 6.26 02/27/2018 65110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 5.69 02/27/2018 65110 REC PROGRAM SUPPLIESSPRING BREAK CAMP SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 15.99 02/15/2018 65110 REC PROGRAM SUPPLIESAIR PUMP FOR TUBESPRCS/RECREATION ADMINAMAZON MKTPLACE PMTS W $ 172.25 02/01/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMP REGISTRATION DAYPUBLIC WORKS/ENG INFAMAZON.COM AMZN.COM/BI $ 28.05 02/26/2018 65090 SAFETY EQUIPMENTENGINEERING SCALESPUBLIC WORKS/OPER MAINAMAZON MKTPLACE PMTS $ 49.58 02/06/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GEAR OIL FOR TOROPUBLIC WORKS/OPER MAINAMAZON MKTPLACE PMTS W $ 122.33 02/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GREASE FITTINGS TOOLS, WELDER SUPPLIESPUBLIC WORKS/OPER MAINAMAZON MKTPLACE PMTS W $ 78.69 02/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GREASE GUN TOOLS, SAFETY EQUIPMENTPUBLIC WORKS/OPER MAINAMAZON MKTPLACE PMTS W $ 58.88 02/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PPE, WELDER PARTSPUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS $ 252.81 02/01/2018 65085 MINOR EQUIP & TOOLSFIBERGLASS LADDER.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS WWWW.AMAZON.CO $ 9.95 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTSAMZN.COM/BILL $ 38.26 02/01/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL SWITCH LEVERS.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS $ 17.15 02/02/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES: SHIPPING TAGS WITH WIRES..PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS $ 119.10 02/12/2018 65090 SAFETY EQUIPMENTEAR PLUGS.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS $ 119.10 02/12/2018 65090 SAFETY EQUIPMENTEAR PLUGS.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS W $ 79.80 02/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL STRAIN RELIEF CONNECTORS.PUBLIC WORKS/WATER PRODAMAZON.COM AMZN.COM/BI $ 66.70 02/12/2018 65090 SAFETY EQUIPMENTKNEELING PAD.PUBLIC WORKS/WATER PRODAMAZON.COM $ 145.96 02/16/2018 65085 MINOR EQUIP & TOOLSDEWALT DRILL BITS.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS W $ 77.48 02/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT BRUSHES.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS W $ 137.92 02/20/2018 65085 MINOR EQUIP & TOOLSCALIPERS.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS $ 37.13 02/22/2018 65085 MINOR EQUIP & TOOLSLIGHT BAR CONTROLLER.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS W $ 21.98 02/22/2018 65090 SAFETY EQUIPMENTLASER SAFETY GLASSES.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS $ (44.99) 02/26/2018 65085 MINOR EQUIP & TOOLSEXTENSION POLE REFUND.PUBLIC WORKS/WATER PRODAMAZON MKTPLACE PMTS $ 93.91 02/26/2018 65085 MINOR EQUIP & TOOLSVUEWORKS TABLET ACCESSORIES. AMAZON FEBRUARY 2018 TOTAL $ 8,689.56 April 23, 2018Page 2 of 277 of 684 BMO Harris Bank Credit Card Statement for the Period Ending February 28, 2018REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVC/INFO TECH AMAZON.COM31.99 2/22/2018 62295 TRAINING & TRAVEL SMART CITY BOOK FOR IT TEAM AMAZON FEBRUARY 2018 TOTAL31.99$ April 23, 2018Page 1 of 178 of 684 For City Council meeting of April 23, 2018 Item A3.1 Business of the City by Motion: Pesticide Use and Reduction Effort Report For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Coordinator Subject: Sustainable Pest Control and Pesticide Reduction Policy Date: April 17, 2018 Recommended Action: Staff recommends that City Council accept and place on file the proposed report. Funding Source: N/A. Livability Benefits: Natural Systems: Protect and restore natural ecosystems and Prevent and manage invasive species Background: Resolution 20-R-10 was passed by the City Council in April of 2010. This Resolution formally adopted the City of Evanston’s Sustainable Pest Control and Pesticide Reduction Policy. One of the requirements within this Resolution is for submission of a written report on the City’s use of pesticides and pesticide reduction efforts to the City Council. The report was compiled by City staff and Evanston residents and businesses, with assistance from the Midwest Pesticide Action Center. The effort was led by 7th Ward Alderman Eleanor Revelle. Analysis: The attached report highlights the efforts of City staff to adhere to the requirements of Resolution 20-R-10. These efforts include the training, outreach and education activities by staff from both the Health & Human Services Department and the Public Works Agency. Attachment: Pesticide Use and Pesticide Reduction Efforts Report Resolution 20-R-10 Memorandum 79 of 684 80 of 684 81 of 684 82 of 684 83 of 684 84 of 684 85 of 684 86 of 684 87 of 684 88 of 684 89 of 684 90 of 684 91 of 684 92 of 684 93 of 684 94 of 684 95 of 684 3/16/2010 3/15/2010 2/10/2010 20-R-10 A RESOLUTION Adopting the City of Evanston Sustainable Pest Control and Pesticide Reduction Policy WHEREAS, public health and environmental protection are necessary to promote the general well being and welfare of people, livelihoods and ecosystems; and WHEREAS, the concept of sustainability obligates and compels municipalities to balance concern for the economic, environmental, and social viability of a community by taking a systematic, holistic, and comprehensive approach to its operations; and WHEREAS, pesticides are linked to a variety of known adverse health outcomes in people, as well as detrimental environmental impacts to water, soil, air and wildlife; and WHEREAS, pesticide reduction is a generally accepted and legitimate public policy goal that is consistent with sustainability; and WHEREAS, alternative approaches to conventional pest management exist which effectively control pests while reducing pesticide applications, promote public health and the environment, and save money when utilized consistently and systematically; and 96 of 684 20-R-10 WHEREAS, the City of Evanston seeks to serve as a model to the public for the use of sustainable pest control practices, including natural lawn care and integrated pest management, as well as increase awareness about such practices; and WHEREAS, the purpose of this Resolution is to reduce the use of pesticides in the City of Evanston through the implementation of sustainable pest control practices on City-owned or -leased property, and to educate the general public as well as the private sector about these practices; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Council hereby adopts the City of Evanston Sustainable Pest Control and Pesticide Reduction Policy to read as follows: 1. It shall be the policy of the City of Evanston to reduce pesticide applications on City-owned or -leased property to the maximum extent feasible through the implementation of least-toxic integrated pest management techniques. The City, in carrying out its operations, shall assume that pesticides are potentially hazardous to human and environmental health. 2. The following words and phrases shall be construed as defined in this section: a. Pest: Any plant, animal, insect, virus, bacteria or other microorganism that occurs where it is not wanted or that causes damage to vegetation or humans or other animals. Pests may include but are not limited to insects, weeds, rodents and fungi. b. Pesticide: Any substance intended to control, destroy, repel, or mitigate a pest. Pesticides include, but are not limited to, herbicides, fungicides, insecticides, rodenticides and any other compounds and organisms, naturally occurring or otherwise, requiring registration or exempt from registration under ~2~ 97 of 684 20-R-10 the Federal Insecticide, Rodenticide and Fungicide Act (7 U.S.C. 136) and subsequent regulations under 40 CFR 150-189. c. Integrated Pest Management (IPM) Coordinator: The designated City representative for pest control activities. d. Integrated Pest Management (IPM): A pest management technique that gives preference to the safest pest control methods and uses conventional chemical pesticides only when no other feasible alternative exists. It addresses the underlying causes of pest problems, and seeks to find effective long-term solutions that emphasize prevention. 3. All City employees, agents, and contractors shall adhere to the provisions of this Resolution. The City shall designate an IPM Coordinator for the purpose of ensuring compliance with the provisions of this Resolution. The IPM Coordinator, in consultation with relevant departments, shall develop appropriate language for all City contracts that require compliance with the provisions of this Resolution. A copy of this Resolution shall be attached to all contracts. 4. Prohibited Pesticides: a. Except for pesticides granted an exemption pursuant to Section 5, effective six (6) months from the date of enactment of this Resolution, no City employee, agent, or contractor shall apply the following pesticides to any City- owned or -leased property: 1) Those classified by the United States Environmental Protection Agency (US EPA) as known, probable, likely, possible, or suspected carcinogens; 2) Those classified by US EPA as Toxicity Category I and Toxicity Category II pesticides under 40 CFR 156.62 and 156.64; or 3) Chemicals known by the State of California to cause cancer or reproductive toxicity as published on the Proposition 65 (Safe Drinking Water and Toxic Enforcement Act of 1986) list pursuant to Title 27 of the California Code of Regulations. b. The most current versions of the three lists in a) above are adopted by reference. The IPM Coordinator will maintain links to the lists on the City of Evanston website. 5. Notwithstanding any other provision of this Resolution, this Resolution shall not apply to the use of pesticides for the following purposes: ~3~ 98 of 684 20-R-10 a. Anti-microbial pesticides and hand sanitizers; b. Pesticides used for the purposes of maintaining safe drinking water; treating waste water, sewage or sludge; maintaining heating, cooling and ventilation systems; and those used to maintain water quality in swimming pools; c. Pesticides prescribed by a licensed veterinarian for the control of parasites of wild, domestic, or exotic animals; d. Pesticides classified as minimum risk pesticides and exempted from registration by the US EPA under 40 CFR 152.25, or those not requiring regulation under the Federal Insecticide, Fungicide and Rodenticide Act (7 U.S.C. 136); e. Rodenticide baits in tamper-resistant containers or rodenticide baits placed directly into rodent burrows so they are inaccessible to children, pets, or wildlife; f. Non-volatile insecticide baits in tamper-resistant containers or placed so they are inaccessible to children, pets, and wildlife; g. Biological or microbial pesticides; or h. Boric acid, disodium tertrahydrate, silica gels, and diatomaceous earth. 6. Except for pesticides granted an exemption pursuant to Section 5, effective two (2) years from the date of enactment of this Resolution, no City employee, agent, or contractor shall apply any pesticide on City-owned or -leased property. 7. Except for pesticides granted an exemption pursuant to Section 5, within thirty (30) days of the effective date of this Resolution, the City shall comply with the following notification procedures: a. Signs shall be posted at least seventy-two (72) hours prior to any pesticide application and remain posted for at least four (4) days after application. b. Signs shall be posted at every entry point where the pesticide is applied if applied in an enclosed area and in highly visible areas around the perimeter if the pesticide is applied in an open area. ~4~ 99 of 684 20-R-10 c. Signs shall be of a standardized design that is readily visible, easily recognizable and understandable to employees, agents, contractors, and the public. d. Signage shall contain the following information: common name and active ingredient(s) of each pesticide applied, the target pest, the date and time of pesticide application, and the name and telephone number of the IPM Coordinator. e. Where signage is impractical, the IPM Coordinator shall determine an appropriate alternative method of notification that provides at least twenty-four (24) hours notice prior to any pesticide application. f. In the event that a pest outbreak poses an immediate threat to public health and safety or of significant economic damage to property, notification shall be concurrent with pesticide application or as soon thereafter as is practical. g. Pesticides applied to rights-of-way and other areas not used by, or easily accessible to, the public are exempt from the notification provisions of this section. 8. In the event that a pest outbreak poses an immediate threat to public health and safety or threatens to cause significant economic damage to property, the Director of the Evanston Health Department may grant a waiver of the restrictions in Sections 4 and 6, not to exceed thirty (30) days. 9. Each City department or agency that uses pesticides shall keep records of all pesticide management activities for at least three (3) years or as required by state and federal law, whichever is greater. These records shall include the following information: target pest; common name, active ingredient and quantity of pesticide used; EPA registration number, where applicable; date of application; non-pesticide control methods used; proof of notification; and any exemptions granted by the IPM Coordinator. 10. Effective one (1) year from the date of enactment of this Resolution and every two (2) years thereafter, the IPM coordinator shall submit a report on the City’s use of pesticides and pesticide reduction efforts to the City Council for review. 11. The IPM Coordinator, or another qualified agency or organization selected by the IPM Coordinator, shall conduct at least one training session every two (2) years for relevant department managers and staff responsible for pest control or the use of any pesticide on City-owned or -leased property ~5~ 100 of 684 20-R-10 ~6~ regarding this Resolution, sustainable pest management practices and City outreach efforts. All contractors engaged in pest control activities on City-owned or -leased property shall be required to attend such training sessions and meetings or shall provide proof of equivalent education. 12. Nothing in this policy shall be construed to usurp state and federal authority, or that of the North Shore Mosquito Abatement District, controlling the registration and application of pesticides, whether for public health purposes, mosquito abatement, private sector applications or otherwise. All uses of pesticides must be in accordance with applicable state and federal laws. SECTION 2: That the City Manager is hereby authorized and directed to implement the City of Evanston Sustainable Pest Control and Pesticide Reduction Policy. SECTION 3: That this Resolution 20-R-10 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2010 101 of 684 For City Council meeting of April 23, 2018 Item A3.2 Dodge Avenue Bike Lane Modifications For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Dodge Avenue Bike Lane Modifications Date: April 23, 2018 Recommended Action: The 8th Ward Alderman has requested that the City Council review the necessity for bike lanes on Dodge Avenue between Howard Street and Oakton Street. Staff is requesting direction on how to proceed. Funding: This project is not budgeted for FY 2018. Background: The City applied for and received a Congestion Mitigation Air Quality (CMAQ) grant through the Chicago Metropolitan Agency for Planning (CMAP) for the Dodge Avenue Bike Lane Improvements project. This grant paid for 80% of the project, while the City paid a 20% match. The initial cost of installation was $455,186 total. On 1/26/15, the City Council approved Resolution 14-R-15, which authorized the city manager to execute the agreement with Illinois Department of Transportation to proceed with the construction of the Dodge Avenue Bike Lane Improvements. Following the installation of the bike lanes in summer 2015, the City received both positive and negative feedback from the public. Following discussion at the City Council meeting on 9/12/16 and 10/24/16, staff was directed to make modifications to parking that increased visibility at cross-streets and allowed for more space for buses to pull off to the side at marked bus stops. The speed limit was also reduced to 25 mph. However, the decision was made to leave the bike lanes intact. A request is now being made to remove the bike lanes from Howard Street to Oakton Street. Analysis: In order to remove the bike lanes, staff would need to prepare contract documents and hire a contractor. The existing pavement markings would need to be ground off, and Memorandum 102 of 684 new pavement markings would need to be placed. The estimated cost for this work from Howard to Oakton is $150,000. In addition, the City of Evanston would likely need to pay back a portion or the entire CMAQ grant received. The original grant funding was for a total of $292,000. It is not clear if the City would be required to repay this in its entirety or only the portion applicable to the section where the bike lane is being removed. Returning the grant may also have the unintended consequence of jeopardizing future grant awards to the City of Evanston from CMAP. Attached is a comparison of accidents that occurred on Dodge Avenue between Lake Street and Howard Street in calendar year 2105 (before the bike lane was installed) and 2017 (after the bike lane was installed). Attachments: Dodge Avenue Corridor Accident Comparison 103 of 684 Street Intersection & Block 2015 2017 Change Dodge & Howard Intersection 10 3 -7 Howard to Oakton 15 17 2 Dodge & Oakton Intersection 13 13 0 Oakton to Main 17 16 -1 Dodge & Main Intersection 19 18 -1 Main to Dempster 23 16 -7 Dodge & Dempster Intersection 23 18 -5 Dempster to Lake 10 10 0 Dodge & Lake Intersection 10 4 -6 Total 140 115 -25 Type of Accident 2015 2017 Change Pedestrian 2 3 1 Bicyclist 10 3 -7 Head-on 4 1 -3 Angle 17 5 -12 Side-swipe same direction 14 14 0 Side-swipe opposite direction 1 1 0 Turning 21 20 -1 Parked vehicle 11 32 21 Rear-end 55 34 -21 Other 5 2 -3 Injuries 27 11 -16 Dodge Avenue Corridor Howard Street to Lake Street Accident Comparison Number of Accidents 104 of 684 For City Council meeting of April 23, 2018 Item A3.3 Business of the City by Motion: 2018 50/50 Sidewalk Replacement Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager - Transportation Subject: Approval of Contract for the 2018 50/50 Sidewalk Replacement Project (Bid No. 18-14) Date: March 26, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the 2018 50/50 Sidewalk Replacement Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $211,000.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) 2018 General Obligation Bonds in the amount of $150,000 and from estimated private funds in the amount of $61,000. A detailed funding breakdown is shown below. Funding Source Account No. FY 2018 Budget Amount Remaining Contract Award Traffic Calming, Bicycle and Pedestrian Improvements (2018 G.O. Bonds) 415.40.4118.65515 - 418021 $300,000 $284,209.50 $150,000.00 Property Owner Matching Funds (Non-City Reimbursement) 415.40.4218.65515 - 418021 n/a n/a $61,000.00 Total $211,000 Livability: Built Environment: Enhance public spaces; Promote diverse transportation modes Health & Safety: Promote healthy, active lifestyles Memorandum 105 of 684 Background Information: The 50/50 Sidewalk Replacement Program provides for the replacement of sections of deteriorated sidewalk as requested by property owners. The cost of sidewalk replacement is shared between property owners and the City where the property owners pay 50% of the cost. Sidewalk sections damaged by tree roots in the parkway are replaced using City funds. An initial installation of citywide sidewalk improvements will be scheduled for this spring. Depending on demand and available funding, additional sidewalk repair may be scheduled in the fall. Analysis: The bid documents were prepared and sent to several potential bidders. The project was advertised on February 22, 2018 in Pioneer Press. The project was also published on Demand Star. A pre-bid meeting was held on March 7, 2018 and the bids were received and publicly read on March 20, 2018. Two bids were submitted as follows: Contractor Address Schroeder & Schroeder Inc. 7306 Central Park Avenue, Skokie, IL 60076 RAI Concrete, Inc. 1827 Blackhawk Dr., West Chicago, IL 60185 The submitted bid cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Rajeev Dahal, Senior Project Manager. A summary of the bid pricing received was as follows: Contractor Total Bid Price Schroeder & Schroeder Inc. $ 211,000.00 RAI Concrete, Inc. $ 224,300.00 Schroeder & Schroeder Inc. has completed various similar projects for the City (including the 2017 50/50 Sidewalk Replacement Project), and staff has found their work to be satisfactory. Therefore, staff recommends that the contract be awarded to Schroeder & Schroeder Inc. This project is scheduled to begin in June 2018 and be completed by October 2018. The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Memo on M/W/EBE Compliance 106 of 684 1 PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - MAIN WALK SQ FT 24,000 $7.70 $184,800.00 $7.25 $174,000.00 $7.00 $168,000.00 2 PCC SIDEWALK, SPECIAL - 5" (REMOVAL, REGRADING & REPLACEMENT) - MAIN WALK SQ FT 2,000 $8.83 $17,660.00 $7.50 $15,000.00 $8.50 $17,000.00 3 PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - PARKWAY / SERVICE WALK SQ FT 1,000 $9.00 $9,000.00 $9.00 $9,000.00 $12.00 $12,000.00 4 PCC SIDEWALK - 5" NEW (9" EARTH EXCAVATION & 4" AGGREGATE BASE COURSE)SQ FT 150 $10.00 $1,500.00 $10.00 $1,500.00 $25.00 $3,750.00 5 CONCRETE CURB, TYPE B (REMOVAL & REPLACEMENT)FOOT 100 $29.00 $2,900.00 $20.00 $2,000.00 $38.50 $3,850.00 6 COMBINATION CONCRETE CURB & GUTTER, TYPE B- 6.12 (REMOVAL & REPLACEMENT)FOOT 100 $36.00 $3,600.00 $24.00 $2,400.00 $38.50 $3,850.00 7 EARTH EXCAVATION, SPECIAL, 2"-6"SQ YD 30 $12.50 $375.00 $5.00 $150.00 $85.00 $2,550.00 8 FURNISHING AND PLACING TOPSOIL, SPECIAL, 2"-4"SQ YD 30 $6.50 $195.00 $5.00 $150.00 $50.00 $1,500.00 9 SODDING, SPECIAL SQ YD 30 $17.50 $525.00 $20.00 $600.00 $50.00 $1,500.00 10 DETECTABLE WARNINGS SQ FT 100 $31.00 $3,100.00 $37.00 $3,700.00 $40.00 $4,000.00 11 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 100 $8.00 $800.00 $10.00 $1,000.00 $48.00 $4,800.00 12 ENGINEERING SERVICES HOUR 20 $75.00 $1,500.00 $75.00 $1,500.00 $75.00 $1,500.00 $225,955.00 $211,000.00 $224,300.00 $211,000.00 $224,300.00 CITY OF EVANSTON TABULATION OF BIDS FOR 2018 50/50 SIDEWALK REPLACEMENT PROGRAM - BID NO. 18-14 Rai Concrete, Inc. 1827 Blackhawk Dr West Chicago, IL 60185Skokie, IL 60076 Schroeder & Schroeder, Inc.APPROVED ENGINEER'S ESTIMATE DATE: March 20, 2018 TIME: 2:00 PM ATTENDED BY: Rajeev Dahal & Hank Daniels UNIT PRICE TOTAL BIDDERS TOTAL QUANTITY UNIT PRICE 7306 Central Park Avenue UNIT PRICE TOTAL TOTAL TOTAL BID AS READ AS CORRECTED ITEM NO.ITEM UNIT 107 of 684 Bid 18-14, Contract for 2018 50/50 Sidewalk Replacement Project, M/W/EBE Memo, 04.09.2018 To: David Stoneback, Public Work Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager – Transportation From: Tammi Nunez, Purchasing Manager Subject: Contract for 2018 50/50 Sidewalk Replacement Project, Bid 18-14 Date: April 9, 2018 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the 2018 50/50 Sidewalk Replacement Project, Bid 18-14, Schroeder & Schroder Inc. total base bid is $211,000.00, and they will receive 27% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix Concrete 2525 Oakton Street Evanston, IL 60202 Concrete $57,000.00 27% X Total M/W/EBE $57,000.00 27% CC: Ashley King, Interim Chief Financial Officer / City Treasurer Memorandum 108 of 684 For City Council meeting of April 23, 2018 Item A3.4 Business of the City by Motion: 2018 Water Main Improvement Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: Approval of Contract for 2018 Water Main Improvements and Street Resurfacing Project (Bid No. 18-10) Date: April 23, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the 2018 Water Main Improvements and Street Resurfacing Project (Bid No. 18-10) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $2,410,717.49. Funding Source: Funding will be provided from the CIP Fund 2018 General Obligation Bonds in the amount of $380,000.00, the Water Fund in the amount of $2,470,000.00, and the Sewer Fund in the amount of $300,000.00. A detailed summary of the funding is as follows: Fund Account Amount Budgeted Amount Remaining Contract Award CIP Fund (GO Bonds) 415.40.4118.65515 – 418001 $ 380,000.00 $ 380,000.00 $ 330,020.80 Water Fund 513.71.7330.65515 – 418001 $2,470,000.00 $2,470,000.00 $1,782,731.69 Sewer Fund 515.40.4535.65515 – 418001 $ 300,000.00 $ 300,000.00 $ 297,965.00 Total $3,150,000.00 $3,150,000.00 $2,410,717.49 Livability Benefits: Built Environment: Enhance public spaces; Manage water resources responsibly Climate and Energy: Improve energy and water efficiency Memorandum 109 of 684 Background Information: This project consists of the installation of approximately 4,253 feet of new water main of various diameters, approximately 974 feet of new 24-inch relief sewer, and 299 feet of combined and storm sewer of various diameters at locations throughout the City as follows: Project Locations Street From To Scope Colfax Pl. Crawford Ave. East End Alley Water Main & Patching Colfax St. Bryant Ave. Ridge Av. Water Main & Resurfacing Dewey Ave. Grove St. Church St. Water Main & Resurfacing Hinman Ave. Keeney St. Kedzie St. Relief Sewer & Patching Lawndale Ave. Elgin Rd. Grant St. Water Main & Patching Madison Pl. West End Hartrey Ave. Water Main & Patching The water mains to be replaced or rehabilitated are selected by condition based on the number of main breaks or selected to improve system capacity to meet anticipated fire flow demand and are coordinated with the list of streets needing to be resurfaced as much as possible. The sewer extension on Hinman will provide combined sewer relief to reduce the magnitude and frequency of sewer surcharging in the area. Colfax Street and Dewey Avenue will be resurfaced after completion of the water main work. Colfax Place, Lawndale Avenue, Madison Place, and Hinman Avenue will be patched after completion of the water main work and sewer work. Hinman Avenue is scheduled to be resurfaced using MFT funds in the summer of 2018. This project also includes replacing five outdoor drinking fountains at various parks throughout the City. These fountains are recommended to be replaced due to their condition and age. The fountains are located at Beck, Ellingwood, Clyde-Brummel, McCulloch, and Raymond parks. Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were received and publicly read on April 3, 2018. Five contractors submitted bids for this project as follows. Contractor Address Bolder Contractors, Inc. 316 Cary Point Drive, Cary, IL 60013 Copenhaver Construction 75 Koppie Drive, Gilberts, IL 60136 Glenbrook Ex. & Conc., Inc. 1350 N. Old Rand Road, Wauconda, IL 60084 Berger Excavating Contractors, Inc. 1205 Garland Road, Wauconda, IL 60084 Joel Kennedy Construction Corp. 40 Noll Street, Waukegan, IL 60085 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Chris Venatta, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results. 110 of 684 A summary of the bid pricing received was as follows: Contractor Total Bid Price Bolder Contractors, Inc. $ 2,410,717.49 Copenhaver Construction $ 2,422,851.04 Glenbrook Ex. & Conc., Inc. $ 2,488,049.99 Berger Excavating Contractors, Inc. $ 2,777,756.90 Joel Kennedy Construction Corp. $ 2,820,473.50 Bolder Contractors, Inc. has completed various projects for the City, and staff has found their work to be satisfactory. Therefore, staff recommends that the contract be awarded to Bolder Contractors, Inc. for a total amount of $2,410,717.49. The bid proposal indicated intent to meet the City’s M/W/EBE program goal and comply with the Local Employment Program. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Location Map Memo on M/W/EBE Compliance 111 of 684 CITY OF EVANSTON TABULATION OF BIDS FOR 2018 WATER MAIN IMPROVEMENTS AND STREET RESURFACING PROJECT BID NO: 18-10 DATE: APRIL 3, 2018 TIME: 2:00 P.M. ATTENDED BY: CV UNIT UNIT UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE PRICE PRICE 1 TEMPORARY FENCE FOOT 7,600 2.50$ 19,000.00$ $1.50 $11,400.00 $2.00 $15,200.00 $3.00 $22,800.00 $8.50 $64,600.00 $2.00 $15,200.00 2 TREE TRUNK PROTECTION EACH 51 155.00$ 7,905.00$ $100.00 $5,100.00 $50.00 $2,550.00 $150.00 $7,650.00 $325.00 $16,575.00 $75.00 $3,825.00 3 TREE ROOT PRUNING FOOT 2,620 6.50$ 17,030.00$ $3.00 $7,860.00 $5.00 $13,100.00 $5.00 $13,100.00 $8.00 $20,960.00 $3.00 $7,860.00 4 TREE PRUNING EACH 130 110.00$ 14,300.00$ $50.00 $6,500.00 $50.00 $6,500.00 $120.00 $15,600.00 $120.00 $15,600.00 $60.00 $7,800.00 5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 50 50.00$ 2,500.00$ $70.00 $3,500.00 $30.00 $1,500.00 $50.00 $2,500.00 $65.00 $3,250.00 $40.00 $2,000.00 6 TRENCH BACKFILL CU YD 2,614 25.00$ 65,350.00$ $12.00 $31,368.00 $0.01 $26.14 $5.00 $13,070.00 $75.00 $196,050.00 $10.00 $26,140.00 7 POROUS GRANULAR BACKFILL TON 909 30.00$ 27,270.00$ $1.00 $909.00 $27.00 $24,543.00 $25.00 $22,725.00 $50.00 $45,450.00 $35.00 $31,815.00 8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 238 55.00$ 13,090.00$ $10.00 $2,380.00 $65.00 $15,470.00 $60.00 $14,280.00 $65.00 $15,470.00 $60.00 $14,280.00 9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP)EACH 33 1,100.00$ 36,300.00$ $700.00 $23,100.00 $200.00 $6,600.00 $800.00 $26,400.00 $750.00 $24,750.00 $600.00 $19,800.00 10 SODDING, SALT TOLERANT SQ YD 1,643 9.50$ 15,608.50$ $17.00 $27,931.00 $12.00 $19,716.00 $10.00 $16,430.00 $15.00 $24,645.00 $6.00 $9,858.00 11 INLET FILTERS EACH 76 130.00$ 9,880.00$ $50.00 $3,800.00 $40.00 $3,040.00 $150.00 $11,400.00 $245.00 $18,620.00 $205.00 $15,580.00 12 SUBBASE GRANULAR MATERIAL, TYPE B TON 59 52.00$ 3,068.00$ $70.00 $4,130.00 $33.00 $1,947.00 $45.00 $2,655.00 $43.00 $2,537.00 $80.00 $4,720.00 13 AGGREGATE FOR TEMPORARY ACCESS TON 430 25.00$ 10,750.00$ $1.00 $430.00 $25.00 $10,750.00 $25.00 $10,750.00 $40.00 $17,200.00 $40.00 $17,200.00 14 BITUMINOUS MATERIALS (TACK COAT)POUND 3,869 0.40$ 1,547.60$ $0.01 $38.69 $0.10 $386.90 $0.01 $38.69 $1.20 $4,642.80 $1.00 $3,869.00 15 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 8 550.00$ 4,400.00$ $450.00 $3,600.00 $140.00 $1,120.00 $775.00 $6,200.00 $450.00 $3,600.00 $810.00 $6,480.00 16 LEVELING BINDER (MACHINE METHOD), N50 TON 335 100.00$ 33,500.00$ $88.00 $29,480.00 $85.00 $28,475.00 $100.00 $33,500.00 $87.50 $29,312.50 $119.00 $39,865.00 17 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 284 15.00$ 4,260.00$ $12.00 $3,408.00 $8.00 $2,272.00 $2.00 $568.00 $12.50 $3,550.00 $9.00 $2,556.00 18 TEMPORARY RAMP SQ YD 284 15.00$ 4,260.00$ $12.00 $3,408.00 $89.00 $25,276.00 $15.00 $4,260.00 $12.50 $3,550.00 $177.00 $50,268.00 19 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 670 110.00$ 73,700.00$ $86.00 $57,620.00 $94.00 $62,980.00 $103.75 $69,512.50 $86.00 $57,620.00 $82.00 $54,940.00 20 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 244 250.00$ 61,000.00$ $50.00 $12,200.00 $96.00 $23,424.00 $112.00 $27,328.00 $55.00 $13,420.00 $100.00 $24,400.00 21 TEMPORARY HOT-MIX ASPHALT TON 150 120.00$ 18,000.00$ $80.00 $12,000.00 $110.00 $16,500.00 $100.00 $15,000.00 $150.00 $22,500.00 $150.00 $22,500.00 22 TEMPORARY COLD-MIX ASPHALT TON 70 150.00$ 10,500.00$ $90.00 $6,300.00 $160.00 $11,200.00 $150.00 $10,500.00 $150.00 $10,500.00 $200.00 $14,000.00 23 PCC DRIVEWAY PAVEMENT, 6 INCH SQ YD 83 65.00$ 5,395.00$ $120.00 $9,960.00 $57.00 $4,731.00 $50.00 $4,150.00 $66.00 $5,478.00 $85.00 $7,055.00 24 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 5,130 8.00$ 41,040.00$ $8.00 $41,040.00 $7.00 $35,910.00 $6.00 $30,780.00 $7.50 $38,475.00 $9.00 $46,170.00 25 DETECTABLE WARNINGS SQ FT 210 40.00$ 8,400.00$ $50.00 $10,500.00 $29.00 $6,090.00 $30.00 $6,300.00 $32.00 $6,720.00 $50.00 $10,500.00 26 DRIVEWAY PAVEMENT REMOVAL SQ YD 136 15.00$ 2,040.00$ $20.00 $2,720.00 $15.00 $2,040.00 $15.00 $2,040.00 $13.00 $1,768.00 $15.00 $2,040.00 27 CONCRETE CURB REMOVAL FOOT 777 8.00$ 6,216.00$ $8.00 $6,216.00 $7.00 $5,439.00 $9.00 $6,993.00 $6.00 $4,662.00 $4.00 $3,108.00 28 COMBINATION CURB AND GUTTER REMOVAL FOOT 2,100 8.00$ 16,800.00$ $8.00 $16,800.00 $6.00 $12,600.00 $9.00 $18,900.00 $6.00 $12,600.00 $4.00 $8,400.00 29 SIDEWALK REMOVAL SQ FT 4,976 2.00$ 9,952.00$ $2.00 $9,952.00 $2.00 $9,952.00 $3.00 $14,928.00 $2.00 $9,952.00 $1.50 $7,464.00 30 HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 5,234 10.00$ 52,340.00$ $4.70 $24,599.80 $5.00 $26,170.00 $5.70 $29,833.80 $6.00 $31,404.00 $6.00 $31,404.00 31 CLASS B PATCHES, SPECIAL, 9", FINISHED PAVEMENT SQ YD 210 75.00$ 15,750.00$ $86.00 $18,060.00 $91.00 $19,110.00 $135.00 $28,350.00 $85.00 $17,850.00 $90.00 $18,900.00 32 CLASS D PATCHES, SPECIAL, 9"SQ YD 1,364 75.00$ 102,300.00$ $66.00 $90,024.00 $87.00 $118,668.00 $79.00 $107,756.00 $95.00 $129,580.00 $70.00 $95,480.00 33 CLASS D PATCHES, SPECIAL, 9" - WIDENING SQ YD 50 75.00$ 3,750.00$ $66.00 $3,300.00 $100.00 $5,000.00 $120.00 $6,000.00 $99.00 $4,950.00 $75.00 $3,750.00 34 FULL DEPTH PATCHES, SPECIAL 11"SQ YD 497 120.00$ 59,640.00$ $70.00 $34,790.00 $108.00 $53,676.00 $140.00 $69,580.00 $116.00 $57,652.00 $100.00 $49,700.00 35 FULL DEPTH PATCHES, SPECIAL 11"-WIDENING SQ YD 59 120.00$ 7,080.00$ $95.00 $5,605.00 $140.00 $8,260.00 $165.00 $9,735.00 $120.00 $7,080.00 $100.00 $5,900.00 36 COMBINED SEWERS 12", SPECIAL (DIP CL 50)FOOT 6 175.00$ 1,050.00$ $300.00 $1,800.00 $300.00 $1,800.00 $300.00 $1,800.00 $405.00 $2,430.00 $440.00 $2,640.00 37 COMBINED SEWERS 10", SPECIAL (DIP CL 50)FOOT 24 150.00$ 3,600.00$ $250.00 $6,000.00 $105.00 $2,520.00 $250.00 $6,000.00 $345.00 $8,280.00 $200.00 $4,800.00 38 RELIEF SEWERS 24", SPECIAL (DIP CL 50)FOOT 974 300.00$ 292,200.00$ $200.00 $194,800.00 $150.00 $146,100.00 $140.00 $136,360.00 $185.00 $180,190.00 $282.00 $274,668.00 39 RELIEF SEWERS 16", SPECIAL (DIP CL 50)FOOT 3 250.00$ 750.00$ $500.00 $1,500.00 $330.00 $990.00 $200.00 $600.00 $730.00 $2,190.00 $980.00 $2,940.00 40 STORM SEWERS 12", SPECIAL (DIP CL 50)FOOT 207 200.00$ 41,400.00$ $150.00 $31,050.00 $125.00 $25,875.00 $120.00 $24,840.00 $120.00 $24,840.00 $150.00 $31,050.00 41 STORM SEWERS 10", SPECIAL (DIP CL 50)FOOT 59 175.00$ 10,325.00$ $140.00 $8,260.00 $103.00 $6,077.00 $135.00 $7,965.00 $119.00 $7,021.00 $140.00 $8,260.00 42 STORM SEWERS 6", SPECIAL (DIP CL 50)FOOT 3 150.00$ 450.00$ $400.00 $1,200.00 $300.00 $900.00 $300.00 $900.00 $400.00 $1,200.00 $750.00 $2,250.00 43 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 30 195.00$ 5,850.00$ $300.00 $9,000.00 $140.00 $4,200.00 $250.00 $7,500.00 $125.00 $3,750.00 $220.00 $6,600.00 44 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 1,529 170.00$ 259,930.00$ $155.00 $236,995.00 $105.00 $160,545.00 $135.00 $206,415.00 $110.00 $168,190.00 $196.00 $299,684.00 45 WATER MAIN 6" (DIP CL 52), DIRECTIONALLY DRILLED, RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED FOOT 2,694 250.00$ 673,500.00$ $180.00 $484,920.00 $123.00 $331,362.00 $150.00 $404,100.00 $130.00 $350,220.00 $196.00 $528,024.00 46 PRESSURE TAP, 6", COMPLETE EACH 2 7,000.00$ 14,000.00$ $3,000.00 $6,000.00 $8,000.00 $16,000.00 $1,500.00 $3,000.00 $6,700.00 $13,400.00 $2,500.00 $5,000.00 47 10"X6" TAPPING SLEEVE WITH 6" TAPPING VALVE, COMPLETE EACH 1 3,000.00$ 3,000.00$ $6,000.00 $6,000.00 $3,000.00 $3,000.00 $4,000.00 $4,000.00 $6,700.00 $6,700.00 $4,600.00 $4,600.00 48 8"X6" TAPPING SLEEVE WITH 6" TAPPING VALVE, COMPLETE EACH 1 2,500.00$ 2,500.00$ $7,000.00 $7,000.00 $3,000.00 $3,000.00 $4,000.00 $4,000.00 $6,700.00 $6,700.00 $4,500.00 $4,500.00 49 WATER VALVES 8"EACH 1 3,500.00$ 3,500.00$ $4,000.00 $4,000.00 $1,900.00 $1,900.00 $2,000.00 $2,000.00 $2,100.00 $2,100.00 $2,000.00 $2,000.00 50 WATER VALVES 6"EACH 11 3,000.00$ 33,000.00$ $2,000.00 $22,000.00 $1,600.00 $17,600.00 $1,500.00 $16,500.00 $2,000.00 $22,000.00 $1,500.00 $16,500.00 51 WATER MAIN LINE STOP 8", ALLOWANCE EACH 1 8,000.00$ 8,000.00$ $8,000.00 $8,000.00 $5,500.00 $5,500.00 $5,000.00 $5,000.00 $6,500.00 $6,500.00 $3,000.00 $3,000.00 52 WATER SERVICE LINE, 2" DIA OR LESS, SHORT, SPECIAL EACH 35 3,000.00$ 105,000.00$ $1,900.00 $66,500.00 $2,300.00 $80,500.00 $2,500.00 $87,500.00 $2,500.00 $87,500.00 $2,000.00 $70,000.00 53 WATER SERVICE LINE, 2" DIA OR LESS, LONG, SPECIAL EACH 37 4,000.00$ 148,000.00$ $2,500.00 $92,500.00 $3,100.00 $114,700.00 $3,000.00 $111,000.00 $3,600.00 $133,200.00 $2,600.00 $96,200.00 54 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 36 1,000.00$ 36,000.00$ $200.00 $7,200.00 $1,800.00 $64,800.00 $1,500.00 $54,000.00 $3,550.00 $127,800.00 $1,500.00 $54,000.00 55 FIRE HYDRANTS TO BE REMOVED EACH 6 750.00$ 4,500.00$ $500.00 $3,000.00 $1,000.00 $6,000.00 $800.00 $4,800.00 $925.00 $5,550.00 $400.00 $2,400.00 NAME AND ADDRESS OF BIDDERSAPPROVED ENGINEER'S ESTIMATE Joel Kennedy Construction Corp.Bolder Contractors, Inc. 40 Noll Street, Waukegan, IL 60085 316 Cary Point Drive, Cary, IL 60013 Berger Excavating Contractors, Inc. 1205 Garland Road, Wauconda, IL 60084 Copenhaver Construction 75 Koppie Drive, Gilberts, IL 60136 TOTAL Glenbrook Ex. & Conc., Inc. 1350 N. Old Rand Road, Wauconda, IL 60084 TOTAL TOTALTOTALTOTALITEM NUMBER ITEM UNIT TOTAL QUANTITY TOTAL 1 of 2112 of 684 56 FIRE HYDRANT WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE, COMPLETE EACH 10 8,000.00$ 80,000.00$ $7,000.00 $70,000.00 $6,300.00 $63,000.00 $6,750.00 $67,500.00 $6,500.00 $65,000.00 $7,500.00 $75,000.00 57 FLUOROCARBON RUBBER (VITON) GASKET, 6"EACH 10 150.00$ 1,500.00$ $300.00 $3,000.00 $750.00 $7,500.00 $100.00 $1,000.00 $325.00 $3,250.00 $150.00 $1,500.00 58 INLETS, TYPE A, 2'-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 4 2,000.00$ 8,000.00$ $3,000.00 $12,000.00 $1,000.00 $4,000.00 $2,200.00 $8,800.00 $2,050.00 $8,200.00 $2,000.00 $8,000.00 59 CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 3 3,500.00$ 10,500.00$ $5,000.00 $15,000.00 $2,600.00 $7,800.00 $5,000.00 $15,000.00 $3,200.00 $9,600.00 $3,000.00 $9,000.00 60 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 8 3,500.00$ 28,000.00$ $4,000.00 $32,000.00 $2,700.00 $21,600.00 $4,500.00 $36,000.00 $3,000.00 $24,000.00 $5,500.00 $44,000.00 61 MANHOLES TO BE RECONSTRUCTED EACH 2 3,000.00$ 6,000.00$ $2,500.00 $5,000.00 $1,200.00 $2,400.00 $3,000.00 $6,000.00 $1,500.00 $3,000.00 $1,200.00 $2,400.00 62 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 10 4,000.00$ 40,000.00$ $2,000.00 $20,000.00 $2,900.00 $29,000.00 $3,500.00 $35,000.00 $3,000.00 $30,000.00 $4,200.00 $42,000.00 63 VALVE BOX EACH 3 1,000.00$ 3,000.00$ $200.00 $600.00 $600.00 $1,800.00 $600.00 $1,800.00 $850.00 $2,550.00 $1,200.00 $3,600.00 64 FRAMES AND GRATES TO BE ADJUSTED EACH 6 500.00$ 3,000.00$ $700.00 $4,200.00 $650.00 $3,900.00 $600.00 $3,600.00 $450.00 $2,700.00 $450.00 $2,700.00 65 FRAMES AND LIDS, CLOSED LID (SPECIAL)EACH 12 600.00$ 7,200.00$ $400.00 $4,800.00 $740.00 $8,880.00 $950.00 $11,400.00 $890.00 $10,680.00 $300.00 $3,600.00 66 FRAMES AND LIDS, CLOSED LID EACH 2 600.00$ 1,200.00$ $400.00 $800.00 $700.00 $1,400.00 $400.00 $800.00 $850.00 $1,700.00 $275.00 $550.00 67 REMOVING MANHOLES EACH 2 500.00$ 1,000.00$ $800.00 $1,600.00 $600.00 $1,200.00 $550.00 $1,100.00 $550.00 $1,100.00 $450.00 $900.00 68 REMOVING CATCHBASINS EACH 3 500.00$ 1,500.00$ $800.00 $2,400.00 $500.00 $1,500.00 $600.00 $1,800.00 $550.00 $1,650.00 $400.00 $1,200.00 69 REMOVING INLETS EACH 1 300.00$ 300.00$ $900.00 $900.00 $400.00 $400.00 $450.00 $450.00 $300.00 $300.00 $350.00 $350.00 70 FILLING VALVE BOXES EACH 5 300.00$ 1,500.00$ $400.00 $2,000.00 $170.00 $850.00 $350.00 $1,750.00 $150.00 $750.00 $300.00 $1,500.00 71 FILLING VALVE VAULTS EACH 8 600.00$ 4,800.00$ $400.00 $3,200.00 $300.00 $2,400.00 $700.00 $5,600.00 $600.00 $4,800.00 $450.00 $3,600.00 72 CONCRETE CURB, TYPE B (AEP MODIFIED)FOOT 649 20.00$ 12,980.00$ $25.00 $16,225.00 $25.00 $16,225.00 $26.00 $16,874.00 $30.00 $19,470.00 $28.00 $18,172.00 73 COMB. CONC. CURB & GUTTER, TYPE B-6.12 (AEP MODIFIED)FOOT 2,088 26.00$ 54,288.00$ $25.00 $52,200.00 $24.00 $50,112.00 $25.00 $52,200.00 $25.00 $52,200.00 $30.00 $62,640.00 74 NON-SPECIAL WASTE DISPOSAL CU YD 80 55.00$ 4,400.00$ $120.00 $9,600.00 $120.00 $9,600.00 $40.00 $3,200.00 $85.00 $6,800.00 $70.00 $5,600.00 75 SPECIAL WASTE PLANS AND REPORTS LSUM 1 10,000.00$ 10,000.00$ $2,000.00 $2,000.00 $9,000.00 $9,000.00 $1,500.00 $1,500.00 $500.00 $500.00 $1,000.00 $1,000.00 76 SOIL DISPOSAL ANALYSIS EACH 1 5,000.00$ 5,000.00$ $2,000.00 $2,000.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 77 MOBILIZATION LSUM 1 150,000.00$ 150,000.00$ $140,000.00 $140,000.00 $147,000.00 $147,000.00 $140,000.00 $140,000.00 $135,300.00 $135,300.00 $150,000.00 $150,000.00 78 TRAFFIC CONTROL AND PROTECTION LSUM 1 290,000.00$ 290,000.00$ $120,000.00 $120,000.00 $140,000.00 $140,000.00 $75,000.00 $75,000.00 $25,000.00 $25,000.00 $40,000.00 $40,000.00 79 CONSTRUCTION LAYOUT LSUM 1 25,000.00$ 25,000.00$ $20,000.00 $20,000.00 $15,000.00 $15,000.00 $20,000.00 $20,000.00 $16,500.00 $16,500.00 $15,000.00 $15,000.00 80 RELOCATE TREE EACH 1 500.00$ 500.00$ $1,000.00 $1,000.00 $600.00 $600.00 $710.00 $710.00 $850.00 $850.00 $1,000.00 $1,000.00 81 STREET SWEEPING EACH 75 500.00$ 37,500.00$ $250.00 $18,750.00 $200.00 $15,000.00 $725.00 $54,375.00 $450.00 $33,750.00 $300.00 $22,500.00 82 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 12,324 5.00$ 61,620.00$ $2.00 $24,648.00 $4.00 $49,296.00 $3.25 $40,053.00 $2.15 $26,496.60 $4.00 $49,296.00 83 THERMOPLASTIC PAVEMENT MARKING-24"FOOT 39 7.50$ 292.50$ $50.00 $1,950.00 $36.00 $1,404.00 $120.00 $4,680.00 $32.00 $1,248.00 $80.00 $3,120.00 84 THERMOPLASTIC PAVEMENT MARKING-6"FOOT 160 3.00$ 480.00$ $8.00 $1,280.00 $10.00 $1,600.00 $30.00 $4,800.00 $8.00 $1,280.00 $50.00 $8,000.00 85 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 1,350 10.00$ 13,500.00$ $5.00 $6,750.00 $1.00 $1,350.00 $5.00 $6,750.00 $7.00 $9,450.00 $4.00 $5,400.00 $3,293,537.60 $2,321,657.49 $2,209,908.04 $2,390,134.99 $2,601,958.90 $2,687,571.00 DRINKING FOUNTAIN REMOVAL AND REPLACEMENT UNIT UNIT UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE PRICE PRICE 86 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 31 5.00$ 155.00$ $10.00 $310.00 $85.00 $2,635.00 $60.00 $1,860.00 $70.00 $2,170.00 $60.00 $1,860.00 87 SODDING, SALT TOLERANT SQ YD 397 9.00$ 3,573.00$ $17.00 $6,749.00 $14.00 $5,558.00 $10.00 $3,970.00 $20.00 $7,940.00 $6.00 $2,382.00 88 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 1,201 6.50$ 7,806.50$ $8.00 $9,608.00 $7.00 $8,407.00 $7.00 $8,407.00 $10.00 $12,010.00 $9.00 $10,809.00 89 SIDEWALK REMOVAL SQ FT 1,201 2.50$ 3,002.50$ $3.00 $3,603.00 $3.00 $3,603.00 $3.00 $3,603.00 $3.00 $3,603.00 $1.50 $1,801.50 90 MOBILIZATION LSUM 5 10,000.00$ 50,000.00$ $1,000.00 $5,000.00 $23,000.00 $115,000.00 $1,000.00 $5,000.00 $1,500.00 $7,500.00 $250.00 $1,250.00 91 STREET SWEEPING EACH 1 500.00$ 500.00$ $500.00 $500.00 $300.00 $300.00 $525.00 $525.00 $450.00 $450.00 $750.00 $750.00 92 WATER SERVICE LINE, 2" DIA OR LESS, SHORT, SPECIAL EACH 4 2,000.00$ 8,000.00$ $3,000.00 $12,000.00 $3,600.00 $14,400.00 $3,500.00 $14,000.00 $5,000.00 $20,000.00 $1,000.00 $4,000.00 93 DRINKING FOUNTAIN WITHOUT HOSE BIB, 1" WATER SERVICE FROM METER OR BUFFALO BOX, 1" FULL PORT VALVE, BRONZE, LEAD FREE, TRENCH BACKFILL, COMPLETE EACH 1 7,500.00$ 7,500.00$ $13,000.00 $13,000.00 $13,000.00 $13,000.00 $15,500.00 $15,500.00 $25,000.00 $25,000.00 $22,000.00 $22,000.00 94 DRINKING FOUNTAIN WITH HOSE BIB, 1" WATER SERVICE FROM METER, 1" FULL PORT VALVE, BRONZE, LEAD FREE, TRENCH BACKFILL, COMPLETE EACH 1 7,500.00$ 7,500.00$ $13,000.00 $13,000.00 $14,200.00 $14,200.00 $15,000.00 $15,000.00 $26,000.00 $26,000.00 $23,000.00 $23,000.00 95 1" RPZ BACKFLOW PREVENTER EACH 1 2,000.00$ 2,000.00$ $4,000.00 $4,000.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 $5,850.00 $5,850.00 $5,500.00 $5,500.00 96 METER AND RPZ ENCLOSURE WITH GREEN POWDER COATED FINISH EACH 3 1,500.00$ 4,500.00$ $1,000.00 $3,000.00 $1,200.00 $3,600.00 $2,500.00 $7,500.00 $3,900.00 $11,700.00 $1,500.00 $4,500.00 97 METER ENCLOSURE WITH GREEN POWDER COATED FINISH EACH 5 1,500.00$ 7,500.00$ $1,000.00 $5,000.00 $1,000.00 $5,000.00 $2,000.00 $10,000.00 $3,000.00 $15,000.00 $1,500.00 $7,500.00 98 DRY WELL, TYPE A, 2'-DIAMETER, 3'-DEEP, NO BOTTOM, TYPE 1 FRAME, CLOSED LID AND DRINKING FOUNTAIN DRAIN PIPE, 2" DIAMETER, PVC, SDR 26, TRENCH BACKFILL, COMPLETE EACH 5 2,000.00$ 10,000.00$ $1,500.00 $7,500.00 $3,100.00 $15,500.00 $1,500.00 $7,500.00 $4,000.00 $20,000.00 $8,000.00 $40,000.00 99 EXISTING DRINKING FOUNTAIN REMOVAL EACH 5 600.00$ 3,000.00$ $500.00 $2,500.00 $1,100.00 $5,500.00 $400.00 $2,000.00 $1,950.00 $9,750.00 $1,000.00 $5,000.00 100 REMOVING EXISTING WATER/SEWER STRUCTURE EACH 1 500.00$ 500.00$ $500.00 $500.00 $2,000.00 $2,000.00 $500.00 $500.00 $1,850.00 $1,850.00 $1,000.00 $1,000.00 101 RELOCATE WOODEN POST AND ADJUST WOODEN FENCE EACH 31 1,500.00$ 46,500.00$ $90.00 $2,790.00 $40.00 $1,240.00 $50.00 $1,550.00 $225.00 $6,975.00 $50.00 $1,550.00 $162,037.00 $89,060.00 $212,943.00 $97,915.00 $175,798.00 $132,902.50 $3,455,574.60 $2,410,717.49 $2,422,851.04 $2,488,049.99 $2,777,756.90 $2,820,473.50 $2,410,717.49 $2,422,851.04 $2,488,049.99 $2,777,756.90 $2,820,473.50TOTAL PROJECT BID AS READ AS CORRECTED TOTAL BASE BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT TOTAL TOTAL TOTALTOTALTOTALTOTALQUANTITYTOTAL DRINKING FOUNTAIN REMOVAL AND REPLACEMENT, TOTAL BID AS READ AS CORRECTED 2 of 2113 of 684 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHI GANMcCORMICK BLVDS H E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST RO S L Y N PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIR HILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVETH A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002018 PWA projects map_wm_rs_010918.mxd 01/09/18 2018 Water and Sewer Improvement Projects City of Evanston Public Works Agency Relief Sewer Main Project This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ Main Road Local Street Railroad Water City Boundary 0 0.25 0.5 0.75 10.125 Miles Water Main Improvements 114 of 684 2018 Water Main Improvements and Street Resurfacing Project, Bid 18-10, M/W/EBE Memo 04.23.2018 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: 2018 Water Main Improvements and Street Resurfacing Project, Bid 18-10 Date: April 23, 2018 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the 2018 Water Main Improvements and Street Resurfacing Project, Bid 18-10, Bolder Contractor’s total base bid is $2,410,717.00 and they will receive 25% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix Concrete 2525 W. Oakton Evanston, IL 60201 Concrete $35,000.00 1.5% X JG Demo Inc. 7411 W. Racquet Club Drive Addison, IL 60101 Concrete Paving $150,000.00 6.2% X Chicagoland Truckin’ Inc. 5494 W. Roosevelt Rd Chicago, IL 60644 Gravel Hauling $200,000.00 8.2% X R. A. Seaton Contractor Service 5100 Linden Road Rockford, IL 61109 Concrete Mixing $220,000.00 9.1% X Total M/W/EBE $605,000.00 25% CC: Ashley King, Interim Chief Financial Officer / City Treasurer Memorandum 115 of 684 For City Council meeting of April 23, 2018 Item A3.5 Business of the City by Motion: Tree and Planting Services Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Coordinator Subject: Purchase of Trees and Planting Services for Spring Planting Date: April 4, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 300 trees and planting services for 150 of those trees from Suburban Tree Consortium (STC) in the amount of $85,006.00. Funding Source: Funding for this purchase is provided from two sources as outlined in the table below. Funding Source Amount Account Forestry Division General Funds $135,000.00 100.40.4320.65005 Replant Express Funds $ 1,000.00 100.41335 The first is a general fund line item in the Forestry Division budget – 100.40.4320.65005. The total budget within this line item is used for both the spring and fall planting seasons. The second source of funding is deposited into account 100.41335 - the “Replant Express” program. This expense is coming out of the reserve account where this money has been "set aside." This program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are four additional trees being planted through this program which generated $1,000.00 in payments. These two funding sources will be used to purchase all 300 trees for the parkways and the planting of 150 of those trees. Livability Benefits: Climate & Energy: Improve energy and water efficiency Natural Systems: Protect and restore natural ecosystems Memorandum 116 of 684 Summary: The STC solicits quotes each spring and fall from participating nurseries on behalf of Evanston. In March, staff sent a listing of the required trees for parkway planting this spring season to the STC. The STC then solicited and received bids from member area nurseries to attempt to procure the needed trees. STC was able to locate all of the 2”/2.5” diameter tree species in the quantity needed. Once all of the quotes were finalized, the grand total for all 300 STC trees is $58,906, which includes delivery costs for the 150 trees being planted by City crews. The trees are being supplied by two nurseries - Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL); and McHenry County Nursery/Glacier Oaks Nursery (8501 White Oaks Rd, Harvard IL). In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley & Lahaie, Ltd. (PLL) (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for planting different size trees and delivery charges from participating nurseries, which are agreed to in writing with the STC and all member municipalities. Staff has set up a preliminary agreement with PLL for them to plant 150 trees on City parkways for a total cost of $26,100.00. Once this agreement is approved, PLL will pick up their 150 trees directly from the nurseries, deliver them to the individual sites, and plant them. Legislative History: In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this membership is that by merging orders with other municipalities, our buying power is increased through economies of scale. In addition, Resolution 60-R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is appropriated. Another advantage of membership is our ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species we will need in future years. Attachments: Nursery order confirmations Planting contract cost agreement 117 of 684 118 of 684 119 of 684 120 of 684 For City Council meeting of April 23, 2018 Item A3.6 Business of the City by Motion: Material Testing Services Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: Contract Extension for Material Testing Services (RFP 17-02) Date: April 23, 2018 Action: Staff recommends City Council authorize the City Manager to execute an agreement for a 1-year contract extension with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) to the agreement for Material Testing Services (RFP 17-02) for various capital infrastructure improvement projects in the amount not-to-exceed $150,000. Funding Source: Funding will be provided from the 2018 General Obligation Bonds, Water Fund, MFT Fund and Sewer Fund, depending on the project. Projects utilizing material testing services include street resurfacing, alley paving, sidewalk replacement, sewer and water main improvements, and other infrastructure improvements as needed. The table below includes the total anticipated 2018 funding breakdown with account numbers for the not-to-exceed contract amount of $150,000. Fund Account Amount 2018 General Obligation Bonds 415.40.4118.62145 $60,000 Water Fund 513.71.7330.62145 $50,000 MFT Fund 415.40.4218.62145 $25,000 Sewer Fund 515.40.4535.62461 $15,000 Total $150,000 This agreement is a multiple task order agreement. Cost proposals for Task Orders 2 and 3 have been received, which are the first of a series of task orders for 2018 as Memorandum 121 of 684 various capital projects demand material testing services during the planning, design, and construction phases. Task Order 2 and 3 pricing will be paid for as displayed in the following table: Task No. Budget Description Account No. Project No. Amount 2 MFT Street Resurfacing 415.40.4218.62145 418002 $ 9,269.00 3 Water Main Improvements 513.71.7330.62145 418001 $25,685.00 Total Amount: $ 34,954.00 Livability Benefits: Built Environment: Enhance Public Spaces Background Information: Material testing services include construction material testing and geotechnical and environmental engineering services. These services are necessary to support capital infrastructure improvement projects. The results of construction material testing, subsurface geotechnical investigations, and environmental analysis will aid staff to ensure quality construction, proper design, and environmental compliance on City projects. On February 27, 2017, the City Council awarded a contract for material testing services to Interra, Inc. This agreement is for a term of one year with two additional one year options to renew. The initial 1-year contract period ended in March 2018. This first contract extension will be for 4/1/18 – 3/31/19. Analysis: Interra has agreed to renew the contract for a 1-year extension. Interra did a good job last year completing material testing for several different projects, and staff is recommending the contract be extended by one year. The proposal included in this memo is for material testing needed during the construction of the 2018 Water Main and Street Resurfacing project (Task 2) and for the 2018 MFT Street Resurfacing project (Task 3). Staff will solicit additional proposals for other projects this year as needed. The total not-to-exceed amount is $150,000 for all proposals that are part of this contract extension. Legislative History: On 2/27/17, City Council awarded the initial Material Testing Services Agreement (RFP 17-02) to Interra, Inc. Attachments: Task Order 2 and 3 Cost Proposals 122 of 684 Project: MFT Street Resurfacing (QC/QA)City:Evanston, IL$9,269.00Trips Hours Scope of Work No. Rate Cost ($)4 8.0 Field Testing 1 90.00 2880.004 8.0 Field Density Testing 1 90.00 2880.002 8.0 Soils Field Testing 1 90.00 1440.0032 22.00 704.0060 15.004 75.00 300.004 25.00 100.00Project Management 4.0 Field Issues & Review Reports 1 135.00 540.005.0 1 85.00 425.008 $9,269.00Cylinder Breaks (6" x 12")Cylinder Pick‐Up Item DescriptionHMA QA Field Sampling (Full‐Day), Lvl INuclear Gauge RentalReportsPCC QA Field Sampling (Full‐Day), Lvl ICylinder Breaks (4" x 8") (Alternate)Aggregate Proofroll Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754‐8700 Fax :(630) 754‐8705Task Order #2, Construction Materials TestingTotal Cost Estimate for Field Testing123 of 684 Project: Water Main Improvement (Non QC/QA)City:Evanston, IL$25,685.00Trips Hours Scope of Work No. Rate Cost ($)15 8.0 Plant & Field Testing 1 90.00 10800.0010 8.0 Plant & Field Density Testing 1 90.00 7200.004 600.00 2400.0090 22.00 1980.00120 15.0015 75.00 1125.0010 25.00 250.00Project Management 8.0 Field Issues & Review Reports 1 135.00 1080.0010.0 1 85.00 850.0025 $25,685.00Cylinder Breaks (6" x 12")Cylinder Breaks (4" x 8") (Alternate) Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754‐8700 Fax :(630) 754‐8705Task Order #3, Construction Materials TestingTotal Cost Estimate for Field TestingHMA Test (Gmm, Gmb, Extraction / Wash Grad.)PCC QA Sampling (Full‐Day), Lvl IIItem DescriptionHMA QA Sampling (Full‐Day), Lvl IICylinder Pick‐Up ReportsNuclear Gauge Rental124 of 684 For City Council meeting of April 23, 2018 Item A3.7 Business of the City by Motion: 2018 CIPP Sewer Rehab Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: 2018 CIPP Sewer Rehabilitation Contract A (Bid No. 18-16) Award of Contract Date: April 12, 2018 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2018 CIPP Sewer Rehabilitation Contract A (Bid No. 18-16) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO 63005) in the amount of $249,439.00. Funding Source: Funding for this project is from the Sewer Fund (Account 515.40.4535.62461 – 418009), which has an FY 2018 budget allocation of $675,000 for CIPP Sewer Rehabilitation projects, with $675,000 remaining. Livability Benefits: Built Environment: Manage water resources responsibly Reduce Environmental Impact: Reduce material waste Background: This contract includes rehabilitation of 4,121 feet of combined sewer main ranging in size from 9-inch diameter to 30-inch diameter at 22 different sites. A location map indicating where the work will take place is attached. The sewer mains were identified as needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer mains. The work is to be completed by July 9, 2018. The contract documents for this project were sent only to the five contractors pre- qualified to perform this type of work per RFQ 16-67. These contractors submitted Memorandum 125 of 684 information demonstrating that the product they intend to use meets specific minimum requirements; that they are trained and approved to install the product; and that they have at least the required minimum amount of experience installing the product. City Council approved the pre-qualification of these contractors on January 9, 2017. Discussion: Bids for the subject project were opened and publicly read on Tuesday, April 3, 2018. Three of the pre-qualified contractors submitted bids for this project as summarized in the table below. Contractor Information: Contractor Address Total Bid Hoerr Construction, Inc. 1416 County Road 200 North, Goodfield, IL 61742 $287,013.60 Insituform Technologies USA, LLC 17988 Edison Avenue, Chesterfield, MO 63005 $249,439.00 Kenny Construction Company 2215 Sanders Road, Suite 400, Northbrook, IL 60062 $249,763.00 Note: The above prices are the total of the base bid and alternates. See attached bid tabulation for breakdown of base bid and alternates. The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until June 2, 2018. The bids were reviewed by Deborah Cueva, Engineer, and Paul Moyano, Senior Project Manager. Insituform Technologies USA, LLC is the lowest responsible bidder meeting the project specifications. Insituform Technologies USA, LLC is requesting a full waiver of the City’s M/W/EBE program goal because participation is impracticable. A memo reviewing their compliance is attached. The Local Employment Program does not apply, as the total bid is under $250,000. Staff recommends award to Insituform Technologies USA, LLC, including base and alternate bid items. Insituform Technologies USA, LLC was prequalified in 2017, and they completed sewer rehabilitation projects for the City over the past several years, the most recent in 2016. The quality of their work has been satisfactory. Legislative History: On January 9, 2017, the City Council approved the list of pre-qualified CIPP rehabilitation contractors (RFP 16-67). Attachments: 2018 CIPP Sewer Rehabilitation Contract A Location Map Bid Tabulation for Bid 18-16 2018 CIPP Sewer Rehabilitation Contract A M/W/EBE Compliance Review Memo 126 of 684 McCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OS LYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 6 13 22A 10 3 11 17 7 12 18 21A 16 4 8 5 2 1 14 15 9 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700Project Area Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of Evanston2018 CIPP Sewer Rehabilitation - Contract ABid # 18-16 2/26/2018 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 2018A_CIPPSewerRehab_BWltr.mxd ´ 127 of 684 2018 CIPP Sewer Rehabilitation Contract ABid No. 18-16Bid SummaryItem Pipe Dia (in.) StreetQuantityUnitUnit Price Extended Price Unit Price Extended Price Unit Price Extended Price19EWING AVE364LF$27.00 $9,828.00$29.00 $10,556.00$38.20 $13,904.80215 LINCOLNWOOD DR 326LF$52.00 $16,952.00$52.00 $16,952.00$70.00 $22,820.0039ASBURY AVE157LF$38.00 $5,966.00$51.00 $8,007.00$38.20 $5,997.40412RIDGE AVE256LF$47.00 $12,032.00$53.00 $13,568.00$56.00 $14,336.0059 EMERSON ALLEY 264LF$25.00 $6,600.00$31.00 $8,184.00$38.20 $10,084.8069 EMERSON ALLEY 71LF$25.00 $1,775.00$31.00 $2,201.00$38.20 $2,712.2079 EMERSON ALLEY 162LF$25.00 $4,050.00$31.00 $5,022.00$38.20 $6,188.40815WESLEY AVE261LF$60.00 $15,660.00$61.00 $15,921.00$70.00 $18,270.00912 ASHLAND ALLEY 255LF$48.00 $12,240.00$51.00 $13,005.00$56.00 $14,280.001010LAKE ST152LF$44.00 $6,688.00$53.00 $8,056.00$65.00 $9,880.001110LAKE ST159LF$43.00 $6,837.00$51.00 $8,109.00$65.00 $10,335.001210GROVE ST173LF$41.00 $7,093.00$49.00 $8,477.00$65.00 $11,245.001310DEMPSTER ST99LF$59.00 $5,841.00$75.00 $7,425.00$65.00 $6,435.001424KIRK ST382LF$93.00 $35,526.00$71.00 $27,122.00$85.00 $32,470.001515RIDGE AVE158LF$76.00 $12,008.00$86.00 $13,588.00$75.00 $11,850.001615HOWARD ST191LF$51.00 $9,741.00$50.00 $9,550.00$75.00 $14,325.001715HOWARD ST162LF$51.00 $8,262.00$50.00 $8,100.00$75.00 $12,150.001812HOWARD ST220LF$50.00 $11,000.00$64.00 $14,080.00$65.00 $14,300.0019N/A Reinstate Laterals 97EA$135.00 $13,095.00$80.00 $7,760.00$100.00 $9,700.0020N/A Protruding Taps2EA$558.00 $1,116.00$500.00 $1,000.00$400.00$800.0021A30ALLEY207LF$161.00 $33,327.00$129.00 $26,703.00$125.00 $25,875.0022A20CUSTER AVE103LF$134.00 $13,802.00$159.00 $16,377.00$185.00 $19,055.00BASE BID:$202,310.00$206,683.00$242,083.60ALTERNATE BID:$47,129.00$43,080.00$44,930.00TOTAL BASE BID:$249,439.00$249,763.00$287,013.60HoerrInsituformKennyAlternate Bid Items:128 of 684 Bid 18-16, 2018 CIPP Sewer Rehabilitation Contract A, M/W/EBE Waiver 04.23.2018 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: 2018 CIPP Sewer Rehabilitation Contract A, Bid 18-16 Date: April 23, 2018 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the 2018 CIPP Sewer Rehabilitation Contract A, Bid 18-16 precludes subcontracting opportunities. Therefore, a waiver is granted. Insituform Technologies is requesting a full waiver of the City’s MWEBE Program goal because participation is impracticable and the majority of the work will be self- performed. Please see attached a detailed explanation of the MWEBE Waiver Request written by the Contractor. CC: Ashley King, Interim Chief Financial Officer / City Treasurer Memorandum 129 of 684 130 of 684 Evanston 2018 CIPP Sewer Rehabilitation Contract A (BID #18-16) April 3, 2018 Re: M/W/EBE Waiver Request We only have one subcontractor on this project to perform the TV/Clean work prior to our CIPP installations. We will self-perform all other work. Here are our good faith efforts. 1. Bidder’s efforts to secure M/W/EBE participation a. We placed a legal ad in the Chicago Tribune for $748.00 in March seeking M/W/EBEs for this project. See attached. b. We have relationships with all the qualified TV/Clean contractors in the state of Illinois (and country). We sent RFQ’s to three TV/Clean contractors qualified to do this work of which two are M/W/EBEs. There are no other M/W/EBE TV/Clean contractors qualified to perform this work in the Chicago area. 2. Documentation of each assist agencies that were contacted. a. I have contacted these agencies in the past and they don’t have any idea why I’m calling to tell them we’re bidding on a project and looking for sub-contractors. They think I’m trying to sell them something. I end up sending an email, but I have never received so much as a return email, much less a proposal from a M/W/EBE. I think a better PR campaign needs to be done to train these agencies why contactors might be calling them if this is to be a viable route to participation. 3. A letter attesting to instances where bidder has not received proposals from qualified M/W/EBEs. a. We sent an RFQ to two M/W/EBEs. We received proposals from both. Toppert out of East Moline is a third M/WBE TV/Clean contractor who we’ve used in the past, but doesn’t perform work in the Chicago area. 4. Names of qualified M/W/EBEs that submitted proposals, but were not found acceptable. a. Sheridan Plumbing and Sewer Mr. Art Aimaro 6754 W 74th St. Bedford Park, IL 60638 (708) 475-7100 Email: aaimaro@spands.com Type of DBE: WBE Reason for not using: Not economically feasible Worldwide Pipeline 11351 W. 183rd Street Tel: 630-842-8539 Rehabilitation Orland Park, IL 60467 Fax: 708-478-4871 kcoburn@insituform.com 131 of 684 b. David Mason & Associates Mr. Spencer Mason 800 South Vanderventer Ave St. Louis, MO 63110 314-534-1030 Type of DBE: MBE Reason for not using: Not economically feasible 5. Names of 15 qualified M/W/EBEs the bidder solicited. a. We have relationships with all the qualified TV/Clean contractors in the state of Illinois (and country). We sent RFQ’s to the only 2 M/W/EBEs TV/Clean contractors qualified to do this work in the Chicago area. b. Sheridan Plumbing and Sewer Mr. Art Aimaro 6754 W 74th St. Bedford Park, IL 60638 (708) 475-7100 Email: aaimaro@spands.com Type of DBE: WBE Reason for not using: Not economically feasible c. David Mason & Associates Mr. Spencer Mason 800 South Vanderventer Ave St. Louis, MO 63110 314-534-1030 Type of DBE: MBE Reason for not using: Not economically feasible Very Truly Yours, INSITUFORM TECHNOLOGIES USA, LLC. Kevin Coburn Business Development Manager Cell – 630-842-8539 132 of 684 For City Council meeting of April 23, 2018 Item A3.8 Business of the City by Motion: Emerson Street Wholesale Water Meter Vault Construction (BID 18-15) For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: Emerson Street Wholesale Water Meter Vault Construction (Bid 18-15) Date: April 12, 2018 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a contract for the Emerson Street Wholesale Water Meter Construction (Bid 18-15) with Bolder Contractors (316 Cary Point Drive, Cary, IL 60013) in the amount of $1,162,000.00. Funding Source: Funding for will be provided from the Water Fund (Account 513.71.7330.65515 – 717017), which has an FY2018 budget of $1,250,000. The remaining budget is $1,250,000. Evanston will recover the cost of all engineering and construction of the meter vault as 100% of the cost to construct the vault is included in the Morton Grove Niles Water Commission (MGNWC) water rate calculation. Livability Benefits: Built Environment: Manage water resources responsibly Background: On February 13, 2018, the City Council authorized a water supply contract with the MGNWC. As part of the agreement, the City of Evanston is required to build and operate a new water meter and vault at the intersection of McCormick Boulevard and Emerson Street where the MGNWC pipeline will tie into the City’s system. The substantial completion date for this project is November 1, 2018, so the City is prepared to deliver water by the end of the year. Summary: The contract was advertised on Demandstar and the Pioneer Press on March 23, 2018. Bids were opened and publicly read on Tuesday, April 10, 2018. A total of three bids were received as summarized below. A detailed bid tabulation is attached as part of the Memorandum 133 of 684 Bid Review for reference. The submitted bids cannot be withdrawn or canceled for a period of 60 calendar days following the bid opening, or until June 6, 2018. Contractor Address Bid Price Joel Kennedy Construction Corp. 2830 N. Lincoln Ave, Chicago, IL $1,265,000.00 Berger Excavating Contractors, Inc. 1205 Garland Rd. Wauconda, IL $1,189,200.00 Bolder Contractors 316 Cary Point Drive, Cary, IL $1,162,000.00 Bids were reviewed by Paul Moyano, Senior Project Manager, and Crawford, Murphy, Tilly (CMT), the consulting engineer for this project. CMT’s bid review memo is attached. Bolder Contractors submitted the lowest responsible bid, along with satisfactory references for similar work. Additionally, they have satisfactorily completed work in the City of Evanston in the past. Bolder Contractors intends to comply with the City’s M/W/EBE goals and Local Employment Program as summarized in the attached M/W/EBE Compliance memo. Attachments: MGNWC Water Meter Vault Bid Recommendation, CMT, April 12, 2018 M/W/EBE Compliance Memo 134 of 684 550 N Commons Drive Suite 116 Aurora, Illinois 60504 PHONE 630.820.1022 FAX 630.820.0350 cmtengr.com Engineers and Consultants Crawford, Murphy & Tilly Centered in Value April 12, 2018 Paul Moyano, P.E. Senior Project Manager – Water and Sewer City of Evanston Water Plant 555 Lincoln St. Evanston, IL 60201 Dear Mr. Moyano: Re: 12207-01 City of Evanston, MGNWC Water Meter Vault, Bid Recommendation This letter presents an evaluation of the bids received for the MGNWC Water Meter Vault project. The MGNWC Water Meter Vault project work includes, but is not limited to, earth excavation, construction of a cast-in-place concrete vault, removal of 36” precast concrete cylinder pipe (PCCP) water main, installation of PCCP to ductile iron pipe (DIP) adapters, installation of 36”, 24”, and 8” DIP water main with fittings and appurtenances, installation of a 24” magnetic water meter, installation of fiber optic cable in conduit, installation of 4” PVC sump discharge piping, construction of a temporary asphalt multi- use path, removal and replacement of existing asphalt multi-use pavement, tree protection, tree removal and fee in lieu of replacement, restoration with sod, and all other appurtenant and collateral work necessary to complete the project. The MGNWC Water Meter Vault project was advertised on March 23, 2018. The Bid Opening was held on April 10, 2018 at 2:00 p.m. at which time three (3) bids were received, opened, and read aloud. The following bids were received: Contractor Address Bid Price Joel Kennedy Construction Corp. 2830 N. Lincoln Ave, Chicago, IL 60657 $1,265,000.00 Berger Excavating Contractors, Inc. 1205 Garland Rd. Wauconda, IL 60084 $1,189,200.00 Bolder Contractors, Inc. 316 Cary Point Drive, Cary, IL 60013 $1,162,000.00 Bolder Contractors, Inc. from Cary, Illinois was the apparent low bidder in the amount of $1,162,000.00. A tabulation of the bids is attached. 135 of 684 550 N Commons Drive Suite 116 Aurora, Illinois 60504 PHONE 630.820.1022 FAX 630.820.0350 cmtengr.com Engineers and Consultants Crawford, Murphy & Tilly Centered in Value City of Evanston Bid Recommendation – MGNWC Water Meter Vault April 12, 2018 Page 2 of 2 Bolder Contractors, Inc.’s bid for the project is less than the budget amount of $1,250,000. A review of the bids for the project indicates a 2.3% difference between the two low bidders and an 8.1% difference between all three bidders. Given the number of qualified bidders and the reasonable spread of bids received, we believe the bids accurately reflect a fair cost for the work. Given the specialized work required for this project, the Contractor was required to provide references for similar projects as well as at least 3 references for 30” or greater diameter prestressed concrete cylinder pipe (PCCP) constructed in the past five years. Bolder Contractors listed more than 3 references for the similar projects and more than 3 references for projects which had 30” or greater diameter PCCP. Crawford, Murphy & Tilly (CMT) contacted the references listed by Bolder Contractors, Inc. All of the references that we contacted had positive feedback about Bolder Contractors, Inc.’s work ability, quality, responsiveness, and adherence to schedule and all indicated that they would recommend Bolder Contractors, Inc. for future projects if Bolder Contractors, Inc. was the low bidder. Through this, it was confirmed that Bolder Contractors, Inc. has successfully completed at least 3 projects in the past 5 years with 30” or greater diameter PCCP. Based on the above information, CMT recommends that the City award the construction of the MGNWC Water Meter Vault to the lowest, responsive bidder, Bolder Contractors, Inc. of Cary, Illinois, in the amount of $1,162,000.00. We are available at your convenience to discuss any of the information presented herein. Please contact me if you have any questions regarding any of the above information. Sincerely, CRAWFORD, MURPHY & TILLY, INC. Theresa L. O’Grady, P.E. 136 of 684 City of EvanstonMGNWC Water Meter VaultBid Results ‐ April 10, 2018ItemDescriptionUnitEstimated Base Bid QuantityUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended Price1 Installation of Fiber Optic LineLinear Foot 2,700 $20 $54,000 $14 $37,800 $20 $54,0002 All Fiber Optic ConnectionsEach1 $3,000 $3,000 $3,200 $3,200 $6,000 $6,0003Lump Sum Price for All Project Work Not Included in Unit Price Items 1 and 2Lump Sum 1 $1,015,000 $1,015,000 $1,058,200 $1,058,200 $1,115,000 $1,115,0004 Allowance for SCADA IntegrationEach1 $40,000 $40,000 $40,000 $40,000 $40,000 $40,0005 General AllowanceEach1 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000$1,162,000$1,189,200$1,265,000Total Bid AmountBolder Contractors, Inc.Berger Excavating Contractors, Inc.Joel Kennedy Constructing Corp137 of 684 Emerson Street Wholesale Water Meter Construction, Bid 18-15, M/W/EBE Memo 04.23.2018 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Emerson Street Wholesale Water Meter Construction, Bid 18-15 Date: April 23, 2018 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Emerson Street Wholesale Water Meter Construction, Bid 18-15, Bolder Contractor’s total base bid is $1,162,000.00 and they will receive 25% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix Concrete 2525 W. Oakton Evanston, IL 60201 Concrete $15,000.00 1.6% X Chicagoland Truckin’ Inc. 5494 W. Roosevelt Rd Chicago, IL 60644 Gravel Hauling $40,000.00 3.4% X R. A. Seaton Contractor Service 5100 Linden Road Rockford, IL 61109 Concrete Mixing $238,000.00 20% X Total M/W/EBE $293,000.00 25% CC: Ashley King, Interim Chief Financial Officer / City Treasurer Memorandum 138 of 684 For City Council meeting of April 23, 2018 Item A3.9 Business of the City by Motion: Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) – Amendment 1 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) Amendment 1 Date: April 12, 2018 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute an Amendment to the contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford, Murphy & Tilly, Inc. (550 N. Commons Dr., Suite 116, Aurora, IL 60504) to include Engineering Services During Construction in the amount of $149,353.00. Funding Source: Funding for Engineering Services during construction will be provided from the Water Fund (Account 513.71.7330.62145 – 717017) which has a FY2018 budget balance of $131,000. The remaining of the cost for this addendum is available from savings in the Water Fund Account 513.71.7330.62145 due to projects that were scheduled for 2018 and are delayed, specifically the 36/42 Water Intake Replacement. Evanston will recover the cost of all engineering and construction of the meter vault as 100% of the cost to construct the vault is included in the Morton Grove Niles Water Commission (MGNWC) water rate calculation. Livability Benefits: Built Environment: Manage water resources responsibly Summary: New infrastructure is needed to support the wholesale water supply to the MGNWC. Per the water supply contract, the City of Evanston will build and operate a new water meter at the intersection of McCormick Boulevard and Emerson Street. The MGNWC pipeline will tie into the City’s system at this point. The substantial completion date for Memorandum 139 of 684 this project is November 1, 2018, so the City is prepared to deliver water by the end of the year. On June 26, 2017, City Council approved the award of the Engineering Services contract to Crawford, Murphy, and Tilly, Inc. for Phase I Planning and Phase II Design. At that time, Council was informed that an Amendment to add Phase III Engineering Construction Services would be presented once the City had received Notice to Proceed from Morton Grove and Niles. Phase III includes costs associated with Construction Administration and Construction Inspection as defined in the original RFP 17-36. The scope and cost of Phase III was originally proposed based on the duration of construction assumed prior to design. Based on the final design, the construction period is anticipated to increase and require additional on-site supervision from the Engineer. The current cost of this Addendum for Services During Construction is $149,353.00. The total cost of the agreement will be increased from $124,487.00 to $273,840.00. The City has received the Notice to Proceed from Morton Grove and Niles, and is also prepared to award the construction contract. Therefore, staff recommends that the City Council authorize the City Manager to execute an Amendment to the contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford, Murphy & Tilly, Inc. to include Engineering Services During Construction in the amount of $149,353.00, bringing the revised total Contract Price to $273,840.00. The schedule will also be adjusted as part of this Amendment to account for the construction schedule and close-out activities, revising the Completion Date to March 1, 2019. Legislative History: On June 26, 2017, City Council authorized the City Manager to execute a contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford, Murphy & Tilly, Inc. in the amount of $124,487.00. Attachment: Amendment 1 140 of 684 141 of 684 For City Council meeting of April 23, 2018 Item A3.10 Business of the City by Motion: Central Street Bridge Phase I Change Order For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Central Street Bridge Phase I Engineering – Change Order No. 1 Date: April 12, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the Central Street Bridge Phase I Engineering Contract (Bid No. 16-08) with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730, Chicago, IL 60631) in the amount $27,328.59. This will increase the overall contract amount from $438,100 to $465,428.59. Funding Source: Funding will be provided from the 2018 General Obligation Bonds for the Central Street Bridge Engineering Services, which has a budget of $100,000 for this project (Account No. 415.40.4118.62415 – 418012), of which $100,000 is remaining. Livability Benefits: Built Environment: Enhance public spaces; Provide compact and complete streets and neighborhoods Climate & Energy: Reduce greenhouse gas emissions Equity & Empowerment: Ensure equitable access to community assets Health & Safety: Promote healthy, active lifestyles Background: City Council awarded the Phase I Engineering Study for the reconstruction of the Central Street Bridge replacement to Stanley Consultants on April 25, 2016. The Phase I Study involving reconstruction of the Central Street Bridge over the North Shore Channel was completed in November 2017 and the report was submitted to IDOT. The Phase I Design Approval was received from IDOT Bureau of Local Roads & Streets (BLR&S) In February 2018. Memorandum 142 of 684 The City has submitted the Phase II Engineering agreement to IDOT in February for review and approval and Stanley will not be able to start the construction plans until after the agreement approval, which is anticipated in early summer. Analysis: After the public involvement process for the Phase I study was completed, the Evanston Design Group approached the City, asking for modifications to the approved bridge design plan, incorporating aesthetic changes. City staff and the alderman had several meetings with the group and narrowed the scope of requested modifications to three items as follows: • Removing parking on the bridge. • Changing the railings for aesthetic reasons. • Aesthetic changes to the outermost beams located under the bridge. City staff and a Stanley Consultants representative met with IDOT staff on April 3, 2018 to discuss changes to the approved Phase I Design Report. IDOT outlined a list of the following that would be needed to modify the approved report: • Environmental Survey Request Addendum • Documentation and further coordination with Evanston Design Group • Modified Type, Size and Location Plans • Modified Preliminary Bridge Design and Hydraulic Report • Technical Memorandum detailing the need for the changes Staff requested Stanley Consultants to submit a cost proposal to perform the additional work including the cost breakdown for the various tasks (see attached proposal). If the City Council approves the change order, the Phase I Report will be revised and the changes will be included in the construction documents prepared during the Phase II Engineering. Attachments: Scope of Services Cost Proposal including break down of hours by task 143 of 684 City of Evanston Public Works Agency Central Street Bridge Improvement Project Phase I Study Scope of Services – Supplement (01) Page 1 of 2 Introduction The Phase I Study involving the improvement of the Central Street Bridge over the North Shore Channel is complete. Design Approval was received on 02/27/2018. The study is located in the City of Evanston in Cook County and is led by the City of Evanston (City). The purpose of the study is to identify improvements to the Central Street Bridge to enhance safety for the travelling public. The project is anticipated to use federal funds (STP-Bridge Program) for Phase II design engineering and construction. The project will be processed through IDOT Bureau of Local Roads & Streets (BLR&S). After meeting with the Evanston Design Group, the City of Evanston is now considering revisions to the approved design, which will requiring processing through the Illinois Department of Transportation (IDOT). The Supplement (01) scope of work includes the following: • Environmental Survey Request Addendum • Evanston Design Group Meetings • Type Size and Location Plans • Preliminary Bridge Design and Hydraulic Report • Technical Memorandum and Administration The approximate project study limits are as follows: o Central Street: Bryant Avenue to west of the CTA Purple Line Environmental Studies Due to the proximity of potentially historic structures the City will be required to submit an Environmental Survey Request Addendum (ESRA) to the IDOT-BDE Cultural Unit. The ESRA shall be submitted for “Cultural Review Only” to validate the original finding of “No Adverse Effect.” The scope of work includes the following: • The CONSULTANT will prepare and submit an ESRA form with Attachments and Exhibits to IDOT BLR&S for processing. • The CONSULTANT will prepare a rendering of the structure with the architectural elements as approved by the City. Evanston Design Group The stakeholder involvement scope of work includes the following: • The CONSULTANT will attend one (1) Evanston Design Group meeting to review aesthetic elements of the project. • The CONSULTANT will develop a Power Point presentation for the Evanston Design Group meeting. 144 of 684 City of Evanston Public Works Agency Central Street Bridge Improvement Project Phase I Study Scope of Services – Supplement (01) Page 2 of 2 IDOT-Bureau of Bridges and Structures Prior to submitting the revised Type, Size and Location (TS&L) plan and Preliminary Bridge Design and Hydraulic Report (PBD&HR) for processing, the CONSULTANT will coordinate the proposed Alternatives with IDOT – BBS. Type, Size and Location Plans The CONSULTANT will revise the approved Type, Size and Location (TS&L) plan for the preferred alternative. The revised TS&L will be submitted to the Bureau of Bridges and Structures for approval. Key elements of the TS&L include: • Elevation and Plan View • Cross Section through the Superstructure (Beam Size Study) • Substructure and Abutment details • Special aesthetic treatments Preliminary Bridge Design and Hydraulic The CONSULTANT will revise the approved Preliminary Bridge Design and Hydraulic Report (BLR 10210) for approval Technical Memorandum The CONSULTANT will prepare a Technical Memorandum (TM) that documents the project revisions as approved by the City. The CONSULTANT will submit the following documents: • Two paper copies and one PDF copy of the Draft TM to the City for review. The CONSULTANT will revise the Draft TM per City comments. • Two paper copies of the revised Draft TM to IDOT BLR&S. • One paper copy and one PDF copy of the Final TM to the City. • Four paper copies of the Final TM to IDOT BLR&S. • Administration The cost for developing the TM will include assembling all required documents, printing, binding, and delivering the reports. 145 of 684 City of Evanston Central Street Bridge Improvement Supplement (01) Work-hour and Direct Cost Estimate WORK HOURS DIRECT COST 1 Data Collection and Evaluation SUBTOTALS = 0 -$ 2 Utility and Permit Coordination SUBTOTALS = 0 -$ 3 Topographic Survey and Stream Survey SUBTOTALS = 0 -$ 4 Environmental Studies Prepare and submit an ESRA for "Cultural Review Only"16 Prepare renderings of the preferred alternative as approved by the City.16 100.00$ SUBTOTALS = 32 100.00$ 5 Evanston Design Group Evanston Design Group meetings 1 people x 5 hours x 1 meeting Prepare a Power Point Presentation for the EDG meeting 12 Prepare Renderings 24 200.00$ SUBTOTALS = 41 220.00$ 6 IDOT-Bureau of Bridges and Structures IDOT - BBS coordination 16 SUBTOTALS = 16 -$ 7 Bridge Condition Reports SUBTOTALS = 0 -$ 8 Structural Type Studies SUBTOTALS = 0 -$ 9 Type, Size and Location Plans Revise Elevation and Plan View 4 Revise Cross Section through Superstructure (Beam Study)16 Revise Substructure and typical abutment in elevation 4 SUBTOTALS = 24 -$ 10 Preliminary Bridge Design and Hydraulic Report Revise Preliminary Bridge Design and Hydrualic Report 12 SUBTOTALS = 12 -$ 11 Architectural Elements SUBTOTALS = 0 -$ 20.00$ TASK & DESCRIPTION 5 1146 of 684 City of Evanston Central Street Bridge Improvement Supplement (01) Work-hour and Direct Cost Estimate WORK HOURS DIRECT COST TASK & DESCRIPTION 12 Geometric Studies SUBTOTALS = 0 -$ 13 Traffic Management Plan SUBTOTALS = 0 -$ 14 Drainage and Hydraulic Studies SUBTOTALS = 0 -$ 15 Cost Estimates SUBTOTALS = 0 -$ 16 Technical Memorandum Prepare Draft Technical Memorandum Compile exhibits, correspondence/documentation, and supplements 4 Write Technical Memorandum, proofread, and edit 16 Prepare Final Project Technical Memorandum Address comments from draft report and revise exhibits 8 Revise PDF of Technical Memorandum, recognize text and provide bookmarks Printing, binding and delivery Assume 5 hard copies and 5 CDs of Technical Memorandum Administration Set-up (4hr) + 2 months @ 4hrs per 12 SUBTOTALS = 44 40.00$ 17 Public Meetings SUBTOTALS = 0 -$ 18 Meetings and Coordination SUBTOTALS = 0 -$ TOTAL = 169 360.00$ 4 40.00$ 2147 of 684 PAYROLL ESCALATION TABLE FIXED RAISES FIRM NAME Stanley Consultants DATE 04/10/18 PRIME/SUPPLEMENT Supplement - 01 0.00 PTB NO.Central Street Bridge Replacement CONTRACT TERM 2 MONTHS OVERHEAD RATE 156.17% START DATE 4/9/2018 COMPLEXITY FACTOR RAISE DATE 4/1/2019 % OF RAISE 3.00% ESCALATION PER YEAR 4/9/2018 -4/1/2019 2 2 =100.00% =1.0000 The total escalation for this project would be:0.00% COST PLUS FIXED FEE Page 1 of 6 PREPARED BY THE CONSULTANT BDE 3608 Template (Rev. 01/12/17)148 of 684 PAYROLL RATES FIRM NAME Stanley Consultants DATE 04/10/18 PRIME/SUPPLEMENT Supplement - 01 PSB NO.Central Street Bridge Replacement ESCALATION FACTOR 0.00% CLASSIFICATION CURRENT RATE CALCULATED RATE Project Principal $70.00 $70.00 Engineering Grp Manager $70.00 $70.00 Department Manager $70.00 $70.00 Senior Engineer $55.49 $55.49 Engineer $38.76 $38.76 Engineer Intern II $34.66 $34.66 Engineer Intern I $30.12 $30.12 Sr Resident Project Rep $59.29 $59.29 Resident Project Rep $45.77 $45.77 Sr Construction Observer $37.01 $37.01 Construction Observer $25.49 $25.49 CAD/ Graphics Manager $51.77 $51.77 Designer $42.64 $42.64 Associate Designer $33.63 $33.63 Sr Admin Assistant $24.50 $24.50 Admin Assisstant $23.62 $23.62 Admin Services Manager $33.72 $33.72 Page 2 of 6 PREPARED BY THE CONSULTANT BDE 3608 Template (Rev. 01/12/17)149 of 684 COST ESTIMATE OF CONSULTANT SERVICES FIRM Stanley Consultants DATE 04/10/18 PSB Central Street Bridge Replacement OVERHEAD RATE 1.5617 PRIME/SUPPLEMENT Supplement - 01 COMPLEXITY FACTOR 0 DBE OVERHEAD IN-HOUSE Outside SERVICES % OF DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL (A)(B)( C )(D)(E)(F)(G)(H)(B-G) Data Collection 0.00 Utility and Permit Coordination 0.00 Topographic and Stream Survey 0.00 Environmental Studies 32 1,494.28 2,333.62 100.00 552.88 4,480.78 16.40% Evanston Design Group 41 2,213.36 3,456.60 220.00 818.94 6,708.91 24.55% IDOT- Bureau of Bridges and Structures 16 1,120.00 1,749.10 414.40 3,283.50 12.01% Bridge Condition Report 0.00 Structural Type Studies 0.00 Type, Size & Location Plans 24 1,345.04 2,100.55 497.66 3,943.25 14.43% Preliminary Bridge Design and Hydraulic 12 657.00 1,026.04 243.09 1,926.13 7.05% Architectural Elements 0.00 Geometric Studies 0.00 Traffic Management Plan 0.00 Drainage and Hydraulic Studies 0.00 Cost Estimates 0.00 Technical Memorandum 44 2,369.28 3,700.10 40.00 876.63 6,986.02 25.56% Public Meetings 0.00 Meetings and Coordination 0.00 Subconsultant DL 0.00 0.00 0.00% TOTALS 169 9,198.96 14,366.02 360.00 3,403.62 0.00 0.00 0.00 27,328.59 100.00% DBE 0.00% DBE COST PLUS FIXED FEE Page 3 of 6 Printed 4/10/2018 11:45 AM PREPARED BY THE CONSULTANT BDE 3608 Template (Rev. 01/12/17) 150 of 684 AVERAGE HOURLY PROJECT RATES FIRM Stanley Consultants PSB Central Street Bridge Replacement DATE 04/10/18 PRIME/SUPPLEMENT Supplement - 01 SHEET 1 OF 5 PAYROLL AVG TOTAL PROJECT RATES Data Collection Utility and Permit Coordi Topographic and Stream SEnvironmental Studies Evanston Design Group HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Project Principal 70.00 0 Engineering Grp Manager 70.00 0 Department Manager 70.00 65 38.46%26.92 4 12.50%8.75 17 41.46%29.02 Senior Engineer 55.49 32 18.93%10.51 4 12.50%6.94 Engineer 38.76 12 7.10%2.75 8 25.00%9.69 Engineer Intern II 34.66 0 Engineer Intern I 30.12 12 7.10%2.14 Sr Resident Project Rep 59.29 0 Resident Project Rep 45.77 0 Sr Construction Observer 37.01 0 Construction Observer 25.49 0 CAD/ Graphics Manager 51.77 0 Designer 42.64 48 28.40%12.11 16 50.00%21.32 24 58.54%24.96 Associate Designer 33.63 0 Sr Admin Assistant 24.50 0 Admin Assisstant 23.62 0 Admin Services Manager 33.72 0 0 0 0 TOTALS 169 100%$54.43 0 0.00%$0.00 0 0%$0.00 0 0%$0.00 32 100%$46.70 41 100%$53.98 Page 4 of 6 Printed 4/10/2018 11:45 AM PREPARED BY THE CONSULTANT BDE 3608 Template (Rev. 01/12/17) 151 of 684 ' AVERAGE HOURLY PROJECT RATES FIRM Stanley Consultants PSB Central Street Bridge Replacement DATE 04/10/18 PRIME/SUPPLEMENT Supplement - 01 SHEET 2 OF 5 PAYROLL AVG IDOT- Bureau of Bridges and SBridge Condition Report Structural Type Studies Type, Size & Location Plans Preliminary Bridge Design and Architectural Elements HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Project Principal 70.00 Engineering Grp Manager 70.00 Department Manager 70.00 16 100.00%70.00 8 33.33%23.33 4 33.33%23.33 Senior Engineer 55.49 8 33.33%18.50 4 33.33%18.50 Engineer 38.76 4 33.33%12.92 Engineer Intern II 34.66 Engineer Intern I 30.12 Sr Resident Project Rep 59.29 Resident Project Rep 45.77 Sr Construction Observer 37.01 Construction Observer 25.49 CAD/ Graphics Manager 51.77 Designer 42.64 8 33.33%14.21 Associate Designer 33.63 Sr Admin Assistant 24.50 Admin Assisstant 23.62 Admin Services Manager 33.72 TOTALS 16 100%$70.00 0 0%$0.00 0 0%$0.00 24 100%$56.04 12 100%$54.75 0 0%$0.00 Page 5 of 6 Printed 4/10/2018 11:45 AM PREPARED BY THE CONSULTANT BDE 3608 Template (Rev. 01/12/17) 152 of 684 ' AVERAGE HOURLY PROJECT RATES FIRM Stanley Consultants PSB Central Street Bridge Replacement DATE 04/10/18 PRIME/SUPPLEMENT Supplement - 01 SHEET 3 OF 5 PAYROLL AVG Geometric Studies Traffic Management Plan Drainage and Hydraulic StudieCost Estimates Technical Memorandum Public Meetings HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Project Principal 70.00 Engineering Grp Man 70.00 Department Manager 70.00 16 36.36%25.45 Senior Engineer 55.49 16 36.36%20.18 Engineer 38.76 Engineer Intern II 34.66 Engineer Intern I 30.12 12 27.27%8.21 Sr Resident Project R 59.29 Resident Project Rep 45.77 Sr Construction Obse 37.01 Construction Observ 25.49 CAD/ Graphics Mana 51.77 Designer 42.64 Associate Designer 33.63 Sr Admin Assistant 24.50 Admin Assisstant 23.62 Admin Services Man 33.72 TOTALS 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 44 100%$53.85 0 0%$0.00 Page 6 of 6 Printed 4/10/2018 11:45 AM PREPARED BY THE CONSULTANT BDE 3608 Template (Rev. 01/12/17) 153 of 684 For City Council meeting of April 23, 2018 Item A3.11 Business of the City by Motion: Fountain Square Construction, Change Order #3 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Fountain Square Renovations (Bid No. 17-05) Change Order No. 3 Date: April 23, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to approve Change Order No. 3 to the agreement with Copenhaver Construction (75 Koppie Drive, Gilberts, IL) for the Fountain Square Renovations project which extends the existing contract completion deadline by 29 days from May 1, 2018 to May 30, 2018. Funding Source: There is no cost associated with this change order. Livability Benefits: Built Environment: Enhance public spaces; Provide compact and complete streets and neighborhoods Education, Arts & Community: Preserve and reuse historic structures and sites Background Information: Copenhaver Construction is currently in the process of reconstructing Fountain Square and the 1500 Block of Sherman Avenue. The project was originally scheduled for completion on December 1, 2017 but due to several factors, including delays in receiving an Illinois Department of Public Health permit for the fountain and extended lead-times for procurement of the memorial wall glazing, work in the plaza space north of Davis Street was extended to May 1, 2018. Analysis: Unfortunately, additional delays occurred over the winter, and Copenhaver Construction has requested a second contract extension. Staff has reviewed Copenhaver’s request with the project’s construction engineer and believe that a portion of that request is Memorandum 154 of 684 justifiable, specifically related to incorporating an additional name to the memorial wall (10 business days), modifications to the memorial wall lighting system (4 business days), and modifications to the location of the fountain controller cabinet (6 business days). Legislative History: On 10/19/2015, City Council authorized proceeding with a Request for Proposal for engineering services On 2/22/2016, City Council approved a contract for Phase I of Engineering Services with Christopher B. Burke Engineering On 7/11/2016, City Council approved the design concepts and authorized a contract amendment for Phase II of Engineering Services with Christopher B. Burke Engineering On 3/13/17, City Council approved the construction services with Copenhaver Construction. On 9/25/17, City Council approved change order #2 with Copenhaver Construction. On 1/8/18, City Council approved change order #1 with Christopher Burke Engineering Attachments: Change Order No. 3 155 of 684 CITY OF EVANSTON CHANGE ORDER Order No. 003 Date: 04/23/2017 Agreement Date: 03/27/2017 PROJECT: Fountain Square Renovation Project, Bid #17-05 OWNER: City of Evanston CONTRACTOR: Copenhaver Construction The following changes are hereby made to the AGREEMENT: Completion date extended until May 30, 2018 for work in the plaza area north of Davis Street only. Change to CONTRACT PRICE: $0.00 Original BASE CONTRACT PRICE: $ 5,900,266.70 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 5,900,267.24 Total change in CONTRACT PRICE for this CHANGE ORDER $ 0.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 5,900,267.24 Original Date for Contract Completion 12/01/2017 Current Date for Contract Completion (north plaza only) 05/01/2018 Time Extension (in calendar days) for north plaza 29 days Modified Date for Contract Completion for north plaza 05/30/2018 Contract Completion Date for all other items 12/01/2017 Approved by (Owner): City of Evanston Date Accepted by (Contractor): [Copenhaver Construction] Date 156 of 684 For City Council Meeting of April 23, 2018 Item A3.12 Business of the City by Motion, Cold Stone Creamery - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Erika Storlie, Interim Director of Community Development Gary Gerdes, Building & Inspection Services Division Manager Subject: Cold Stone Creamery – Sidewalk Cafe Date: April 23, 2018 Recommended Action Staff recommends City Council approval of first-time application for a sidewalk café permit for Cold Stone Creamery, an ice cream store located at 1611 Sherman Avenue. Livability Benefits Built Environment – Enhance Public Spaces Background Cold Stone Creamery offers freshly made ice cream, yogurt and sorbet blended on a frozen granite stone with endless combinations of fruits, nuts, candy and sauces. The store is under new management. The sidewalk café will consist of three picnic tables with six seats each for a seating capacity of eighteen. The café will operate Sunday- Thursday 12:00 p.m.–10:00 p.m. and Friday-Saturday 12:00 p.m.–11:00 p.m. Summary The Community Development Department, along with Health and Public Works, has reviewed the application and site layout and recommend approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 157 of 684 158 of 684 159 of 684 160 of 684 161 of 684 162 of 684 163 of 684 164 of 684 165 of 684 166 of 684 For City Council Meeting of April 23, 2018 Item A3.13 Business of the City by Motion, Amanecer Taco Shop - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Erika Storlie, Interim Director of Community Development Gary Gerdes, Building & Inspection Services Division Manager Subject: Amanecer Taco Shop – Sidewalk Cafe Date: April 23, 2018 Recommended Action Staff recommends City Council approval of first-time application for a sidewalk café permit for Amanecer Taco Shop, A Type 2 restaurant located at 512 Main Street. Livability Benefits Built Environment – Enhance Public Spaces Background Amanecer Taco Shop serves Texas-style breakfast tacos that are freshly prepared daily. You can grab and go the already-prepared tacos, or sit down to enjoy. The store opened November, 2017. The sidewalk café will consist of one table with four seats and one table with two seats for a seating capacity of six. The café will operate Sunday-Thursday 7:00 a.m.-2:00 p.m. and Friday-Saturday 7:00 a.m.-11:00 p.m. Summary The Community Development Department, along with Health and Public Works, has reviewed the application and site layout and recommend approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 167 of 684 168 of 684 169 of 684 170 of 684 171 of 684 172 of 684 173 of 684 174 of 684 175 of 684 176 of 684 For City Council meeting of April 23, 2018 Item A3.14 Business of the City by Motion, Approval of Contract for Financial Software For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Kimberly Richardson, Acting Administrative Services Director Ashley King, Finance & Budget Manager Jennifer Lin, Human Resources Division Manager Luke Stowe, CIO Subject: Three Year Sole-Source Service Agreement with Tyler Technologies/New World ERP Date: April 13, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to execute a three year sole- source agreement with Tyler Technologies (P.O. Box 203556, Dallas, TX 75320)/ New World ERP (NW) in the annual amount of $98,609 for financial management and human resources/payroll processes with a $4,000 one-time software fee for a total of $299,827. The new contract includes software support, maintenance, upgrades and hosting. Livability Benefits: Innovation and Process: Support local government best practices and processes. Funding Source: Funding will be from the following: 85% from the IT Fund (Account 100.19.1932.62340), with a current balance is $361,416.63; and 15% from the Water Fund (Account 510.40.4225.62340), with a current balance is $84,810. Summary: The original five year contract for this software was executed in 2012 at a cost of $616,160. The renewal represents a reduction of $24,623 on an annualized basis. The City plans to have the NW databases moved into “the cloud” and housed on servers in the possession of Tyler Technologies. This transition will be beneficial for many reasons. First, the current maintenance of databases and servers on site has become burdensome and difficult to manage. The IT staff who are familiar with the maintenance of NW spend substantial amounts of time maintaining the current, on premise software. The transition to the cloud will free up significant staff time as HR and Finance would be working directly with Tyler for routine maintenance. While IT will Memorandum 177 of 684 still be responsible for minor routine maintenance and service, the challenges they currently experience will significantly decrease, which will allow them to focus on other important technology initiatives. Next, while the City has experienced some issues with NW over the years, HR and Finance have become very accustomed to the software and have found ways to make it efficient and effective. There are many functions within the system which are very advantageous to continue using in our environment. The software is used citywide and is the primary mechanism for tracking all the revenues and expenses of the City. We were able to aggressively negotiate the contract for an annual fee of $98,609. With a one-time software fee of $4,000, the total contract price for the three year term is $299,827. As comparison, the original five year contract included a $290,000 license fee and $81,540 per year for four years of maintenance for a total of $616,160. Under the proposed agreement, we are paying $17,069 (of the $98,609) per year for the software to be hosted in the cloud instead of on premise. As stated above, the manpower saved from transitioning to the cloud is well worth the modest annual increase in maintenance costs. Over the next three years, HR, IT, Finance and other stakeholders will consider a transition to a new ERP system if a more cost effective, efficient and comprehensive solution is found. Attachments: Tyler Technologies Draft Contract 178 of 684 SOFTWARE AS A SERVICE AGREEMENT This Software as a Service Agreement is made between Tyler Technologies, Inc. and Client. WHEREAS, Client selected Tyler to provide certain products and services set forth in the Investment Summary, including providing Client with access to Tyler’s proprietary software products, and Tyler desires to provide such products and services under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows: SECTION A – DEFINITIONS • “Agreement” means this Software as a Services Agreement. • “Business Travel Policy” means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B. • “Client” means City of Evanston. • “Data” means your data necessary to utilize the Tyler Software. • “Data Storage Capacity” means the contracted amount of storage capacity for your Data identified in the Investment Summary. • “Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation. • “Defined Concurrent Users” means the number of concurrent users that are authorized to use the SaaS Services. The Defined Concurrent Users for the Agreement are as identified in the Investment Summary. • “Developer” means a third party who owns the intellectual property rights to Third Party Software. • “Documentation” means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • “Effective Date” means the date on which your authorized representative signs the Agreement. • “Force Majeure” means an event beyond the reasonable control of you or us, including, without limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • “Investment Summary” means the agreed upon cost proposal for the products and services attached as Exhibit A. • “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current Invoicing and Payment Policy is attached as Exhibit B. • “SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary. • “SaaS Services” means software as a service consisting of system administration, system 179 of 684 management, and system monitoring activities that Tyler performs for the Tyler Software, and includes the right to access and use the Tyler Software, receive maintenance and support on the Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and archiving. SaaS Services do not include support of an operating system or hardware, support outside of our normal business hours, or training, consulting or other professional services. • “SLA” means the service level agreement. A copy of our current SLA is attached hereto as Exhibit C. • “Support Call Process” means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C. • “Third Party Terms” means, if any, the end user license agreement(s) or similar terms for the Third Party Software, as applicable and attached as Exhibit D. • “Third Party Hardware” means the third party hardware, if any, identified in the Investment Summary. • “Third Party Products” means the Third Party Software and Third Party Hardware. • “Third Party Software” means the third party software, if any, identified in the Investment Summary. • “Tyler” means Tyler Technologies, Inc., a Delaware corporation. • “Tyler Software” means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement. • “we”, “us”, “our” and similar terms mean Tyler. • “you” and similar terms mean Client. SECTION B – SAAS SERVICES 1. Rights Granted. We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely for your internal business purposes for the number of Defined Concurrent Users only. The Tyler Software will be made available to you according to the terms of the SLA. You acknowledge that we have no delivery obligations and we will not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services to access updates and enhancements to the Tyler Software, as further described in Section C(8). 2. SaaS Fees. You agree to pay us the SaaS Fees. Those amounts are payable in accordance with our Invoicing and Payment Policy. The SaaS Fees are based on the number of Defined Concurrent Users and amount of Data Storage Capacity. You may add additional concurrent users or additional Data storage capacity on the terms set forth in Section H(1). In the event you regularly and/or meaningfully exceed the Defined Concurrent Users or Data Storage Capacity, we reserve the right to charge you additional fees commensurate with the overage(s). 3. Ownership. 3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services. 3.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only. 180 of 684 3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize that except to the extent necessary to carry out our obligations contained in this Agreement, we do not create or endorse any Data used in connection with the SaaS Services. 4. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party’s business operations; (b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a third party in building or supporting, products or services competitive to us; or (d) license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or Documentation available to any third party other than as expressly permitted by this Agreement. 5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the term of this Agreement. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the maintenance and support process set forth in Section C(8), below, the SLA and our then current Support Call Process. 6. SaaS Services. 6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on Standards for Attestation Engagements (“SSAE”) No. 18. We have attained, and will maintain, SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS Services. Upon execution of a mutually agreeable Non-Disclosure Agreement (“NDA”), we will provide you with a summary of our compliance report(s) or its equivalent. Every year thereafter, for so long as the NDA is in effect and in which you make a written request, we will provide that same information. 6.2 You will be hosted on shared hardware in a Tyler data center, but in a database dedicated to you, which is inaccessible to our other customers. 6.3 We have fully-redundant telecommunications access, electrical power, and the required hardware to provide access to the Tyler Software in the event of a disaster or component failure. In the event any of your Data has been lost or damaged due to an act or omission of Tyler or its subcontractors or due to a defect in Tyler’s software, we will use best commercial efforts to restore all the Data on servers in accordance with the architectural design’s capabilities and with the goal of minimizing any Data loss as greatly as possible. In no case shall the recovery point objective (“RPO”) exceed a maximum of twenty-four (24) hours from declaration of disaster. For purposes of this subsection, RPO represents the maximum tolerable period during which your Data may be lost, measured in relation to a disaster we declare, said declaration will not be unreasonably withheld. 6.4 In the event we declare a disaster, our Recovery Time Objective (“RTO”) is twenty-four (24) hours. For purposes of this subsection, RTO represents the amount of time, after we declare a disaster, within which your access to the Tyler Software must be restored. 6.5 We conduct annual penetration testing of either the production network and/or web 181 of 684 application to be performed. We will maintain industry standard intrusion detection and prevention systems to monitor malicious activity in the network and to log and block any such activity. We will provide you with a written or electronic record of the actions taken by us in the event that any unauthorized access to your database(s) is detected as a result of our security protocols. We will undertake an additional security audit, on terms and timing to be mutually agreed to by the parties, at your written request. You may not attempt to bypass or subvert security restrictions in the SaaS Services or environments related to the Tyler Software. Unauthorized attempts to access files, passwords or other confidential information, and unauthorized vulnerability and penetration test scanning of our network and systems (hosted or otherwise) is prohibited without the prior written approval of our IT Security Officer. 6.6 We test our disaster recovery plan on an annual basis. Our standard test is not client-specific. Should you request a client-specific disaster recovery test, we will work with you to schedule and execute such a test on a mutually agreeable schedule. 6.7 We will be responsible for importing back-up and verifying that you can log-in. You will be responsible for running reports and testing critical processes to verify the returned Data. At your written request, we will provide test results to you within a commercially reasonable timeframe after receipt of the request. 6.8 We provide secure Data transmission paths between each of your workstations and our servers. 6.9 For at least the past twelve (12) years, all of our employees have undergone criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies. Our data centers are accessible only by authorized personnel with a unique key entry. All other visitors must be signed in and accompanied by authorized personnel. Entry attempts to the data center are regularly audited by internal staff and external auditors to ensure no unauthorized access. 6.10 Where applicable with respect to our applications that take or process card payment data, we are responsible for the security of cardholder data that we possess, including functions relating to storing, processing, and transmitting of the cardholder data and affirm that, as of the Effective Date, we comply with applicable requirements to be considered PCI DSS compliant and have performed the necessary steps to validate compliance with the PCI DSS. We agree to supply the current status of our PCI DSS compliance program in the form of an official Attestation of Compliance, which can be found at https://www.tylertech.com/about- us/compliance, and in the event of any change in our status, will comply with applicable notice requirements. SECTION C – OTHER PROFESSIONAL SERVICES 1. Other Professional Services. We will provide you the various implementation-related services itemized in the Investment Summary and described in our industry standard implementation plan. We will finalize that documentation with you upon execution of this Agreement. 2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. You acknowledge that the fees stated in the Investment Summary are good-faith estimates of the amount of time and materials required for your implementation. We will bill you 182 of 684 the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the total values set forth in the Investment Summary will be resolved by multiplying the applicable hourly rate by the quoted hours. 3. Additional Services. The Investment Summary contains the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If you request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from the date of the quote. 4. Cancellation. If travel is required, we will make all reasonable efforts to schedule travel for our personnel, including arranging travel reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel services less than two (2) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) non-refundable expenses incurred by us on your behalf, and (b) daily fees associated with cancelled professional services if we are unable to reassign our personnel. We will make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of scheduled commitments. 5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re-perform such services at no additional cost to you. 6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us. 7. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementation-related services outlined in this Agreement. We will not be liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or to the failure by your personnel to provide such cooperation and assistance (either through action or omission). 8. Maintenance and Support. For so long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy, then in addition to the terms set forth in the SLA and the Support Call Process, we will: 8.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Tyler Software (limited to the then-current version and the immediately prior version); 8.2 provide telephone support during our established support hours; 8.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software, if any, in order to provide maintenance and support services; 183 of 684 8.4 make available to you all major and minor releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and 8.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with our then-current release life cycle policy. We will use all reasonable efforts to perform support services remotely. Currently, we use a third-party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain your VPN for backup connectivity purposes. For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b) application design; (c) other consulting services; or (d) support outside our normal business hours as listed in our then- current Support Call Process. Requested services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks’ advance notice. SECTION D – THIRD PARTY PRODUCTS 1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. For clarification, at the time of execution of the Agreement, there is no Thirty Party Hardware scheduled for installation. If Tyler seeks to install Third Party Hardware and invoice Client for same, Tyler must seek prior authorization. 2. Third Party Software. As part of the SaaS Services, you will receive access to the Third Party Software and related documentation for internal business purposes only. Your rights to the Third Party Software will be governed by the Third Party Terms. 3. Third Party Products Warranties. 3.1 We are authorized by each Developer to grant access to the Third Party Software. 3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive free and clear title to the Third Party Hardware. 3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third 184 of 684 Party Products. SECTION E - INVOICING AND PAYMENT; INVOICE DISPUTES 1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in the Investment Summary per our Invoicing and Payment Policy, subject to Section E(2). 2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS Services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15) days of notice of our intent to do so. SECTION F – TERM AND TERMINATION 1. Term. The initial term of this Agreement is three (3) years from the first day of the first month following the Effective Date, unless earlier terminated as set forth below. Upon expiration of the initial term, this Agreement may renew for additional one (1) year terms upon mutual agreement of the parties. Client may indicate its agreement to renew by timely payment of a renewal invoice issued by Tyler. Otherwise, your right to access or use the Tyler Software and the SaaS Services will terminate at the end of this Agreement. 2. Termination. This Agreement may be terminated as set forth below. In the event of termination, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Disputed fees and expenses in all terminations other than your termination for cause must have been submitted as invoice disputes in accordance with Section E(2). 2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we may discontinue the SaaS Services and deny your access to the Tyler Software. We may also terminate this Agreement if you don’t cure such failure to pay within forty-five (45) days of receiving written notice of our intent to terminate. 2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section H(3). 2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45) days or more. 185 of 684 2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. You will not be entitled to a refund or offset of previously paid, but unused SaaS Fees. You agree not to use termination for lack of appropriations as a substitute for termination for convenience. 2.5 Fees for Termination without Cause during Initial Term. If you terminate this Agreement during the initial term for any reason other than cause, Force Majeure, or lack of appropriations, or if we terminate this Agreement during the initial term for your failure to pay SaaS Fees, you shall pay us the following early termination fees: a. if you terminate during the first year of the initial term, 100% of the SaaS Fees through the date of termination plus 25% of the SaaS Fees then due for the remainder of the initial term; b. if you terminate during the second year of the initial term, 100% of the SaaS Fees through the date of termination plus 15% of the SaaS Fees then due for the remainder of the initial term; and c. if you terminate after the second year of the initial term, 100% of the SaaS Fees through the date of termination plus 10% of the SaaS Fees then due for the remainder of the initial term. SECTION G – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE 1. Intellectual Property Infringement Indemnification. 1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 1.2 Our obligations under this Section G(1) will not apply to the extent the claim or adverse final judgment is based on your use of the Tyler Software in contradiction of this Agreement, including with non-licensed third parties, or your willful infringement. 1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms of this Agreement. 1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional 186 of 684 equivalent. 2. General Indemnification. 2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by our negligence or willful misconduct; or (b) our violation of PCI-DSS requirements or a law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH IN SECTION F(2), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL TERM, THE THEN-CURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES ACKNOWLEDGE AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW, THE EXCLUSION OF CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1) AND G(2). 5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 6. Insurance. During the course of performing services under this Agreement, we agree to maintain the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d) Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General Liability and Automobile Liability policies, which will automatically add you as an additional insured to our Excess/Umbrella Liability policy as well. We will provide you with copies of applicable blanket endorsements of Tyler's certificates of insurance upon your written request. SECTION H – GENERAL TERMS AND CONDITIONS 1. Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twelve (12) months from the Effective Date by executing a mutually agreed addendum. If no rate is provided in the Investment Summary, or those twelve (12) 187 of 684 months have expired, you may purchase additional products and services at our then-current list price, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum. 2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twelve (12) months from the Effective Date. 3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures. 4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement. 5. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a particular job or position, height, weight, marital status, or political affiliation. We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law. 6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S. Citizenship and Immigration Services Verification Division for all of our employees assigned to your project. 7. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld. 8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however, your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets. 9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the 188 of 684 party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event. 10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms. 11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. Purchase orders submitted by you, if any, are for your internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified by a written amendment signed by an authorized representative of each party. 12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law. 13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter. 14. Independent Contractor. We are an independent contractor for all purposes under this Agreement. 15. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party. 16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and promotional materials. 17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This 189 of 684 obligation of confidentiality will not apply to information that: (a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents; (b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure; (c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; Tyler will reasonably cooperate provided, however, that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law. 18. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license. 19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile, without regard to its rules on conflicts of law. 20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement. 21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement. 22. Contract Documents. This Agreement includes the following exhibits: Exhibit A Investment Summary Exhibit B Invoicing and Payment Policy Schedule 1: Business Travel Policy Exhibit C Service Level Agreement Schedule 1: Support Call Process [Signatures to follow on next page] 190 of 684 IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below. Tyler Technologies, Inc. City of Evanston By: By: Name: Name: Title: Title: Date: Date: Address for Notices: Address for Notices: Tyler Technologies, Inc. City of Evanston One Tyler Drive 2100 Ridge Avenue Yarmouth, ME 04096 Evanston, IL 60201 Attention: Chief Legal Officer Attention: Corporation Counsel 191 of 684 Exhibit A Investment Summary The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 192 of 684 193 of 684 Exhibit B Invoicing and Payment Policy We will provide you with the software and services set forth in the Investment Summary of the Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. Invoicing: We will invoice you for the applicable software and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement. 1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the initial term as set forth in Section F (1) of this Agreement. Your annual SaaS fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual SaaS fees will be at our then-current rates. 2. Other Tyler Software and Services. 2.1 Project Planning Services: Project planning services are invoiced upon delivery of the implementation planning document. 2.2 VPN Device: The fee for the VPN device will be invoiced upon installation of the VPN. 2.3 Implementation and Other Professional Services (including training): Implementation and other professional services (including training) are billed and invoiced as delivered, at the rates set forth in the Investment Summary. 2.4 Consulting Services: If you have purchased any Business Process Consulting services, if they have been quoted as fixed-fee services, they will be invoiced 50% upon your acceptance of the Best Practice Recommendations, by module, and 50% upon your acceptance of custom desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis. 2.5 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted Data, by conversion option, and 50% upon Client acceptance to load the converted Data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis. 2.6 Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed 194 of 684 to be in compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth in this Agreement. 2.7 Other Fixed Price Services: Other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where “Project Planning Services” are provided, payment will be due upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be billed monthly in arrears, beginning on the first day of the month immediately following the project kick-off meeting. 2.8 Change Management Services: If you have purchased any change management services, those services will be invoiced in the following amounts and upon the following milestones: Acceptance of Change Management Discovery Analysis 15% Delivery of Change Management Plan and Strategy Presentation 10% Acceptance of Executive Playbook 15% Acceptance of Resistance Management Plan 15% Acceptance of Procedural Change Communications Plan 10% Change Management Coach Training 20% Change Management After-Action Review 15% 3. Third Party Products. 3.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading. 3.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software is invoiced when we make it available to you for downloading. 3.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery. 4. Expenses. The service rates in the Investment Summary do not include travel expenses. Expenses will be billed as incurred and only in accordance with our then-current Business Travel Policy, plus a 10% travel agency processing fee. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available. 5. Credit for Prepaid Maintenance and Support Fees for Tyler Software. Client will receive a credit for the maintenance and support fees prepaid for the Tyler Software for the time period commencing on the first day of the SaaS Term. Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is: Bank: Wells Fargo Bank, N.A. 420 Montgomery San Francisco, CA 94104 ABA: 121000248 Account: 4124302472 Beneficiary: Tyler Technologies, Inc. – Operating 195 of 684 Exhibit B Schedule 1 Business Travel Policy 1. Air Travel A. Reservations & Tickets Tyler’s Travel Management Company (TMC) will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee’s total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee’s total trip duration, the connecting flight should be accepted. Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required. Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for “Basic Economy Fares” because these fares are non- refundable and have many restrictions that outweigh the cost-savings. B. Baggage Fees Reimbursement of personal baggage charges are based on trip duration as follows: • Up to five (5) days = one (1) checked bag • Six (6) or more days = two (2) checked bags Baggage fees for sports equipment are not reimbursable. 196 of 684 2. Ground Transportation A. Private Automobile Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations. Employees who have been designated a home office should calculate miles from their home. B. Rental Car Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined. C. Public Transportation Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately. D. Parking & Tolls When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented. 3. Lodging Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. “No shows” or cancellation fees are not reimbursable if the employee does not comply with the hotel’s cancellation policy. 197 of 684 Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed. 4. Meals and Incidental Expenses Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration. Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem. Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of Defense and will be determined as required. A. Overnight Travel For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below. Departure Day Depart before 12:00 noon Lunch and dinner Depart after 12:00 noon Return Day Dinner Return before 12:00 noon Breakfast Return between 12:00 noon & 7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows: Breakfast 15% Lunch 25% Dinner 60% B. Same Day Travel Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.* 198 of 684 *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. 5. Internet Access – Hotels and Airports Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable. 6. International Travel All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the “lowest practical coach fare” with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed. When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure taxes are reimbursable. The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable. Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section. 199 of 684 Exhibit C SERVICE LEVEL AGREEMENT I. Agreement Overview This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It outlines the information technology service levels that we will provide to you to ensure the availability of the application services that you have requested us to provide. All other support services are documented in the Support Call Process. II. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement. Attainment: The percentage of time the Tyler Software is available during a calendar quarter, with percentages rounded to the nearest whole number. Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or the acts or omissions of any of your service users or third-party providers over whom we exercise no control. Downtime: Those minutes during which the Tyler Software is not available for your use. Downtime does not include those instances in which only a Defect is present. Service Availability: The total number of minutes in a calendar quarter that the Tyler Software is capable of receiving, processing, and responding to requests, excluding maintenance windows, Client Error Incidents and Force Majeure. III. Service Availability The Service Availability of the Tyler Software is intended to be 24/7/365. We set Service Availability goals and measures whether we have met those goals by tracking Attainment. a. Your Responsibilities Whenever you experience Downtime, you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support incident number. You must document, in writing, all Downtime that you have experienced during a calendar quarter. You must deliver such documentation to us within 30 days of a quarter’s end. The documentation you provide must evidence the Downtime clearly and convincingly. It must include, for example, the support incident number(s) and the date, time and duration of the Downtime(s). b. Our Responsibilities When our support team receives a call from you that Downtime has occurred or is occurring, we will work with you to identify the cause of the Downtime (including whether it may be the result of a Client Error Incident or Force Majeure). We will also work with you to resume normal operations. 200 of 684 Upon timely receipt of your Downtime report, we will compare that report to our own outage logs and support tickets to confirm that Downtime for which we were responsible indeed occurred. We will respond to your Downtime report within 30 day(s) of receipt. To the extent we have confirmed Downtime for which we are responsible, we will provide you with the relief set forth below. c. Client Relief When a Service Availability goal is not met due to confirmed Downtime, we will provide you with relief that corresponds to the percentage amount by which that goal was not achieved, as set forth in the Client Relief Schedule below. Notwithstanding the above, the total amount of all relief that would be due under this SLA per quarter will not exceed 5% of one quarter of the then-current SaaS Fee. The total credits confirmed by us in one or more quarters of a billing cycle will be applied to the SaaS Fee for the next billing cycle. Issuing of such credit does not relieve us of our obligations under the Agreement to correct the problem which created the service interruption. Every quarter, we will compare confirmed Downtime to Service Availability. In the event actual Attainment does not meet the targeted Attainment, the following Client relief will apply, on a quarterly basis: Targeted Attainment Actual Attainment Client Relief 100% 98-99% Remedial action will be taken. 100% 95-97% 4% credit of fee for affected calendar quarter will be posted to next billing cycle 100% <95% 5% credit of fee for affected calendar quarter will be posted to next billing cycle You may request a report from us that documents the preceding quarter’s Service Availability, Downtime, any remedial actions that have been/will be taken, and any credits that may be issued. IV. Applicability The commitments set forth in this SLA do not apply during maintenance windows, Client Error Incidents, and Force Majeure. We perform maintenance during limited windows that are historically known to be reliably low-traffic times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide advance notice of those windows and will coordinate to the greatest extent possible with you. V. Force Majeure You will not hold us responsible for not meeting service levels outlined in this SLA to the extent any failure to do so is caused by Force Majeure. In the event of Force Majeure, we will file with you a signed request that said failure be excused. That writing will at least include the essential details and circumstances supporting our request for relief pursuant to this Section. You will not unreasonably withhold its acceptance of such a request. 201 of 684 Exhibit C Schedule 1 Support Call Process Support Channels Tyler Technologies, Inc. provides the following channels of software support: (1) Tyler Community – an on-line resource, Tyler Community provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (2) On-line submission (portal) – for less urgent and functionality-based questions, users may create unlimited support incidents through the customer relationship management portal available at the Tyler Technologies website. (3) Email – for less urgent situations, users may submit unlimited emails directly to the software support group. (4) Telephone – for urgent or complex questions, users receive toll-free, unlimited telephone software support. Support Resources A number of additional resources are available to provide a comprehensive and complete support experience: (1) Tyler Website – www.tylertech.com – for accessing client tools and other information including support contact information. (2) Tyler Community – available through login, Tyler Community provides a venue for clients to support one another and share best practices and resources. (3) Knowledgebase – A fully searchable depository of thousands of documents related to procedures, best practices, release information, and job aides. (4) Program Updates – where development activity is made available for client consumption Support Availability Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday – Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Clients may receive coverage across these time zones. Tyler’s holiday schedule is outlined below. There will be no support coverage on these days. New Year’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Day Labor Day Issue Handling Incident Tracking Every support incident is logged into Tyler’s Customer Relationship Management System and given a unique incident number. This system tracks the history of each incident. The incident tracking number is used to track and reference open issues when clients contact support. Clients may track incidents, using the incident number, through the portal at Tyler’s website or by calling software support directly. 202 of 684 Incident Priority Each incident is assigned a priority number, which corresponds to the client’s needs and deadlines. The client is responsible for reasonably setting the priority of the incident per the chart below. This chart is not intended to address every type of support incident, and certain “characteristics” may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is to help guide the client towards clearly understanding and communicating the importance of the issue and to describe generally expected responses and resolutions. Priority Level Characteristics of Support Incident Resolution Targets 1 Critical Support incident that causes (a) complete application failure or application unavailability; (b) application failure or unavailability in one or more of the client’s remote location; or (c) systemic loss of multiple essential system functions. Tyler shall provide an initial response to Priority Level 1 incidents within one (1) business hour of receipt of the support incident. Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within one (1) business day. For non-hosted customers, Tyler’s responsibility for lost or corrupted Data is limited to assisting the client in restoring its last available database. 2 High Support incident that causes (a) repeated, consistent failure of essential functionality affecting more than one user or (b) loss or corruption of Data. Tyler shall provide an initial response to Priority Level 2 incidents within four (4) business hours of receipt of the support incident. Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within ten (10) business days. For non-hosted customers, Tyler’s responsibility for loss or corrupted Data is limited to assisting the client in restoring its last available database. 3 Medium Priority Level 1 incident with an existing circumvention procedure, or a Priority Level 2 incident that affects only one user or for which there is an existing circumvention procedure. Tyler shall provide an initial response to Priority Level 3 incidents within one (1) business day of receipt of the support incident. Tyler shall use commercially reasonable efforts to resolve such support incidents without the need for a circumvention procedure with the next published maintenance update or service pack. For non-hosted customers, Tyler’s responsibility for lost or corrupted Data is limited to assisting the client in restoring its last available database. 4 Non- critical Support incident that causes failure of non-essential functionality or a cosmetic or other issue that does not qualify as any other Priority Level. Tyler shall provide an initial response to Priority Level 4 incidents within two (2) business days. Tyler shall use commercially reasonable efforts to resolve such support incidents, as well as cosmetic issues, with a future version release. 203 of 684 Incident Escalation Tyler Technology’s software support consists of four levels of personnel: (1) Level 1: front-line representatives (2) Level 2: more senior in their support role, they assist front-line representatives and take on escalated issues (3) Level 3: assist in incident escalations and specialized client issues (4) Level 4: responsible for the management of support teams for either a single product or a product group If a client feels they are not receiving the service needed, they may contact the appropriate Software Support Manager. After receiving the incident tracking number, the manager will follow up on the open issue and determine the necessary action to meet the client’s needs. On occasion, the priority or immediacy of a software support incident may change after initiation. Tyler encourages clients to communicate the level of urgency or priority of software support issues so that we can respond appropriately. A software support incident can be escalated by any of the following methods: (1) Telephone – for immediate response, call toll-free to either escalate an incident’s priority or to escalate an issue through management channels as described above. (2) Email – clients can send an email to software support in order to escalate the priority of an issue (3) On-line Support Incident Portal – clients can also escalate the priority of an issue by logging into the client incident portal and referencing the appropriate incident tracking number. Remote Support Tool Some support calls require further analysis of the client’s database, process or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote support tool. Support is able to quickly connect to the client’s desktop and view the site’s setup, diagnose problems, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request. 204 of 684 For City Council meeting of April 23, 2018 Item A3.15 Business of the City by Motion, 2018 FOP Sergeant Union Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Asst. City Manager/Interim Director of Comm. Development Kimberly Richardson, Interim Director of Administrative Services Jennifer Lin, HR Division Manager Richard Eddington, Chief of Police Subject: 2018 FOP Sergeant Union Contract Date: April 18, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement between the City and the Fraternal Order of Police (FOP) Sergeant Union. Livability Benefits: Economy & Jobs: Support Quality Jobs and Shared Prosperity Summary: The City is seeking approval to enter into a one-year collective bargaining agreement with the FOP Sergeant Union for January 1, 2018 – December 31, 2018. The gross wage increase (GWI) contemplated in the one-year contract is 3%, consistent with the AFSCME and FOP Patrol contracts. The higher GWI in 2018 was to account for the significant plan design changes made to all health insurance plans effective January 1, 2018. Significant changes include holiday overtime for employees working on five holidays and a small increase in the annual education incentive. Members are also being credited with 24 hours of compensatory time as a one-time consideration for agreeing to a one-year contract. The City also agreed to return vacation time which had been deducted in 2017 for the furlough day in exchange for the union withdrawing its complaint filed with the Illinois Labor Relations Board and the accompanying union grievance. Negotiations for the next contract will start in the Fall of 2018. Attachments: FOP Sergeant Union Contract 1/1/18-12/31/18 Draft Memorandum 205 of 684 ILLINOIS FOP LABOR COUNCIL and CITY OF EVANSTON Sergeants January 1, 2018 – December 31, 2018 Springfield - Phone: 217-698-9433 / Fax: 217-698-9487 Western Springs - Phone: 708-784-1010 / Fax: 708-784-0058 Web Address: www.fop.org 24-hour Critical Incident Hot Line: 877-IFOP911 206 of 684 i TABLE OF CONTENTS Page ARTICLE 1 RECOGNITION ...................................................................................................................................... 3 SECTION 1.1 RECOGNITION OF ASSOCIATION ............................................................................................................. 3 SECTION 1.2 RECOGNITION OF SERGEANTS ................................................................................................................ 3 SECTION 1.3 PROBATIONARY PERIOD ......................................................................................................................... 3 ARTICLE 2 ASSOCIATION SECURITY ................................................................................................................ 3 SECTION 2.1 DUES CHECK-OFF................................................................................................................................... 3 SECTION 2.2 FAIR SHARE ........................................................................................................................................... 4 SECTION 2.3 INDEMNIFICATION .................................................................................................................................. 4 SECTION 2.4 UNION BULLETIN BOARDS ..................................................................................................................... 4 SECTION 2.5 ACCESS TO CITY PREMISES .................................................................................................................... 5 SECTION 2.6 USE OF CITY FACILITIES AND EQUIPMENT ............................................................................................. 5 ARTICLE 3 NON-DISCRIMINATION .................................................................................................................... 5 SECTION 3.1 NON-DISCRIMINATION ........................................................................................................................... 5 SECTION 3.2 GENDER ................................................................................................................................................. 5 ARTICLE 4 GRIEVANCE PROCEDURE............................................................................................................... 5 SECTION 4.1 DEFINITION ............................................................................................................................................ 5 SECTION 4.2 GRIEVANCE PROCEDURE ........................................................................................................................ 5 SECTION 4.3 TIME LIMITS ........................................................................................................................................... 6 SECTION 4.4 INVESTIGATION AND DISCUSSION .......................................................................................................... 7 SECTION 4.5 CIVIL SERVICE ....................................................................................................................................... 7 SECTION 4.6 DISCIPLINARY GRIEVANCES................................................................................................................... 7 ARTICLE 5 LABOR-MANAGEMENT MEETINGS ............................................................................................. 7 SECTION 5.1 MEETING REQUEST ................................................................................................................................ 7 SECTION 5.2 CONTENT ............................................................................................................................................... 7 SECTION 5.3 ATTENDANCE ......................................................................................................................................... 8 ARTICLE 6 MANAGEMENT RIGHTS .................................................................................................................. 8 ARTICLE 7 NO STRIKE-NO LOCKOUT .............................................................................................................. 8 SECTION 7.1 NO STRIKE ............................................................................................................................................. 8 SECTION 7.2 NO LOCKOUT ......................................................................................................................................... 8 SECTION 7.3 PENALTY ................................................................................................................................................ 9 SECTION 7.4 JUDICIAL RESTRAINT ............................................................................................................................. 9 ARTICLE 8 GENERAL ............................................................................................................................................. 9 SECTION 8.1 WEAPONS/MARKSMANSHIP ................................................................................................................... 9 SECTION 8.2 STATUTES .............................................................................................................................................. 9 ARTICLE 9 WAGES AND BENEFITS .................................................................................................................. 10 SECTION 9.1 SALARY SCHEDULE .............................................................................................................................. 10 SECTION 9.2 LONGEVITY PAY .................................................................................................................................. 10 SECTION 9.3 PENSION PICK-UP PLAN ....................................................................................................................... 11 SECTION 9.4 HOLIDAYS ............................................................................................................................................ 11 SECTION 9.5 HOLIDAY COMPENSATION ................................................................................................................... 11 SECTION 9.6 VACATIONS .......................................................................................................................................... 11 SECTION 9.7 UNIFORM ALLOWANCE ........................................................................................................................ 12 SECTION 9.8 SICK LEAVE ......................................................................................................................................... 12 SECTION 9.9 ANNUAL AUDIT ................................................................................................................................... 13 SECTION 9.10 DEATH BENEFIT ................................................................................................................................. 13 207 of 684 ii SECTION 9.11 PAY FOR ASSIGNMENT TO WORK IN A HIGHER RANK ........................................................................ 13 SECTION 9.12 PHYSICAL FITNESS ............................................................................................................................. 13 SECTION 9.13 EDUCATIONAL COMPENSATION ......................................................................................................... 13 ARTICLE 10 HOURS OF WORK AND OVERTIME .......................................................................................... 14 SECTION 10.1 APPLICATION OF ARTICLE .................................................................................................................. 14 SECTION 10.2 NORMAL WORK WEEK AND WORK DAY ........................................................................................... 14 SECTION 10.3 OVERTIME .......................................................................................................................................... 14 SECTION 10.4 COMPENSATORY TIME ....................................................................................................................... 14 SECTION 10.5 HIREBACK .......................................................................................................................................... 15 SECTION 10.6 COURT PAY ........................................................................................................................................ 15 SECTION 10.7 NO PYRAMIDING ................................................................................................................................ 15 SECTION 10.8 HEARINGS/INVESTIGATIONS .............................................................................................................. 15 SECTION 10.9 SHIFT ASSIGNMENTS .......................................................................................................................... 16 SECTION 10.10 CALCULATION OF REGULAR HOURLY RATE OF PAY ........................................................................ 16 SECTION 10.11 CANCELLATION OF DAYS OFF .......................................................................................................... 16 SECTION 10.12 RANDOM DRUG TESTING POLICY .................................................................................................... 16 ARTICLE 11 INSURANCE ..................................................................................................................................... 16 SECTION 11.1 CITY GROUP LIFE INSURANCE ........................................................................................................... 16 SECTION 11.2 CITY GROUP HEALTH INSURANCE PLANS .......................................................................................... 16 SECTION 11.3 TERMS OF POLICIES TO GOVERN ........................................................................................................ 17 SECTION 11.4 OPT-OUT PLAN ................................................................................................................................... 18 SECTION 11.5 LINE OF DUTY DEATH ........................................................................................................................ 18 SECTION 11.6 MEDICAL INSURANCE/LINE OF DUTY DISABILITY ............................................................................. 18 SECTION 11.7 SECTION 125 PLAN............................................................................................................................. 18 SECTION 11.8 DENTAL PLAN .................................................................................................................................... 18 SECTION 11.9 POST-EMPLOYMENT HEALTH PLAN ................................................................................................... 18 ARTICLE 12 TERMINATION AND LEGALITY CLAUSES ............................................................................. 18 SECTION 12.1 SAVINGS ............................................................................................................................................ 18 SECTION 12.2 ENTIRE AGREEMENT .......................................................................................................................... 18 SECTION 12.3 TERM ................................................................................................................................................. 19 SECTION 12.4 CONTINUING EFFECT ......................................................................................................................... 19 MEMORANDA OF UNDERSTANDING ............................................................................................................... 20 REDUCTION IN RANK DUE TO LAYOFFS ................................................................................................................... 20 USE OF OUTSIDE COUNSEL FOR BARGAINING UNIT MEMBERS ................................................................................ 20 COMPENSATORY TIME CAPS .................................................................................................................................... 20 FURLOUGH DAYS ..................................................................................................................................................... 21 DRUG AND ALCOHOL TESTING ................................................................................................................................. 21 ADDITIONAL COMPENSATORY TIME ........................................................................................................................ 21 ATTACHMENT A – COMPENSATORY CAPS – SECTION 10.4 ..................................................................... 22 208 of 684 3 LABOR AGREEMENT Between CITY OF EVANSTON And EVANSTON SERGEANTS ASSOCIATION AFFILIATED WITH ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL AGREEMENT between, the CITY OF EVANSTON (hereinafter also called the "City") and Evanston Sergeants Association affiliated with Illinois Fraternal Order of Police, Labor Council (hereinafter also called the "Association" or “Union”). ARTICLE 1 RECOGNITION Section 1.1 Recognition of Association The City recognizes the Association as the sole and exclusive bargaining agent with respect to wages, hours and other conditions of employment for all full- time employees classified by the City as Police Sergeants. Section 1.2 Recognition of Sergeants The City and the Association recognize that sergeants are key members of the management and command staff of the Department. In this role, sergeants are responsible for supervising, directing and disciplining employees. The participation in Association activity, collective bargaining and/or grievance activity by sergeants pursuant to this Agreement does not and cannot interfere with the sergeants' responsibility of loyalty as members of management. Section 1.3 Probationary Period All new Sergeants shall be considered probationary Sergeants until they complete a promotional probationary period of twelve (12) months. The City may, for reasonable cause, extend the promotional probationary period for up to an additional six (6) months. Sergeants in their promotional probationary period are eligible for membership in the Union and are covered by this Agreement, but no grievance shall be presented or entertained in connection with the demotion of a probationary Sergeant. ARTICLE 2 ASSOCIATION SECURITY Section 2.1 Dues Check-off Upon receipt of a signed authorization form from an employee in the form set forth in Appendix A, the City agrees for the duration of this Agreement to deduct from such employee's pay uniform monthly Association dues. The Association will notify the City in writing of the amount of the uniform dues to be deducted. Deductions shall be made on the second City payday of each month and shall be remitted, together with an itemized statement and list of employees' names from whom deductions have been made, to the Association at the address designated by the Association by the 15th day of the month following the month in which the deduction is made. Employees desiring to revoke such voluntary dues deductions during the term of this Agreement may do so at any time by providing thirty (30) days' written notice to both the City and the Association. Employees revoking such voluntary dues deduction shall be required to pay a fair share fee in accordance with Section 2.2. 209 of 684 4 Section 2.2 Fair Share During the term of this Agreement, employees who are not members of the Association shall, commencing thirty (30) days after being classified as a Police Sergeant or thirty (30) days after the effective date of this Agreement, whichever is later, pay a fair share fee to the Association for collective bargaining and contract administration services rendered by the Association as the exclusive representative of the employees covered by said Agreement, provided such fair share fee shall not exceed the dues attributable to being a member of the Association. Such fair share fees shall be deducted by the City from the earnings of non- members and remitted to the Association in the same manner as voluntary dues. The Association shall periodically submit to the City a list of the members covered by this Agreement who are not members of the Association and an affidavit which specifies the amount of the fair share fee. The amount of the fair share fee shall not include any contributions related to the election or support of any candidate for political office or for any member-only benefit. The Association agrees to assume full responsibility to insure full compliance with the requirements laid down by the United States Supreme Court in Chicago Teachers Union v. Hudson, 106 U.S. 1066 (1986), with respect to the constitutional rights of fair share fee payers. Accordingly, the Association agrees to do the following: 1. Give timely notice to fair share fee payers of the amount of the fee and an explanation of the basis for the fee, including the major independent auditor. 2. Advise fair share fee payers of an expeditious and impartial decision-making process whereby fair share fee payers can object to the amount of the fair share fee. 3. Place the amount reasonably in dispute into an escrow account pending resolution of any objections raised by fair share fee payers to the amount of the fair share fee. It is specifically agreed that any dispute concerning the amount of the fair share fee and/or the responsibilities of the Association with respect to fair share fee payers as set forth above shall not be subject to the grievance and arbitration procedure set forth in this Agreement. Non-members who object to this fair share fee based upon bona fide religious tenets or teachings shall pay an amount equal to such fair share fee to a non-religious charitable organization mutually agreed upon by the employee and the Association. If the affected non-member and the Association are unable to reach agreement on the organization, the organization shall be selected by the affected non-member from an approved list of charitable organizations established by the Illinois State Labor Relations Board and the payment shall be made to said organization. Section 2.3 Indemnification The Association will indemnify the City and hold it harmless against any and all claims, demands, suits, or other forms of liability that may arise out of, or by reason of, any action taken by the City for the purpose of complying with the provisions of this Article. Section 2.4 Union Bulletin Boards The City will make a bulletin board available (currently located in the mail room) for the sole use of posting legitimate Union notices that are not inflammatory in nature or endorsements of candidates for elected public office. It shall generally include notices dealing with internal Union affairs and Union-related business or activities. In addition, representative as identified in writing to the Chief of Police) shall be permitted to distribute such Union notices in Department mailboxes of bargaining unit employees. Except as provided in this section, there shall be no distribution or posting of Union materials of any kind inside City buildings unless the Police Chief or his designee specifically approves same. 210 of 684 5 Section 2.5 Access to City Premises Duly authorized Union business representatives and National representatives will be permitted access at reasonable times to the premises of the City for the purpose of handling grievances or otherwise representing employees pursuant to the provisions of this Agreement upon showing proper credentials to the Police Chief or his designee. These business representatives will enter and conduct their business so as not to interfere with City operations. Such right of entry shall at all times be subject to general department rules applicable to non-employees. Section 2.6 Use of City Facilities and Equipment With the prior approval of the Police Chief or his designee, the Union may use City office equipment and facilities, provided such approval shall not be unreasonably withheld. Such use shall not take precedence over department needs and any materials used or other costs incurred shall be reimbursed by the Union if requested by the City. ARTICLE 3 NON-DISCRIMINATION Section 3.1 Non-Discrimination In accordance with applicable federal and state law, the City and Association agree not to discriminate against any employee on the basis of race, color, creed, sex, age, disability, national origin, sexual orientation or Association membership or non-membership. Actions taken by the City in the assignment or utilization of employees for reasonable and necessary operational reasons shall not be considered in violation of this Article. The parties agree that the City has the right, notwithstanding any other provisions of this Agreement, to take action that is reasonable and necessary in order to be in compliance with the Americans with Disabilities Act. Section 3.2 Gender The use of the masculine pronoun in this document is understood to be for clerical convenience only, and it is further understood that the masculine pronoun includes the feminine pronoun as well. ARTICLE 4 GRIEVANCE PROCEDURE Section 4.1 Definition A "grievance" is defined as a difference of opinion raised by an employee or the Association against the City involving the meaning, interpretation or application of the provisions of this Agreement or with respect to inequitable application of the Personnel Rules of the City or with respect to inequitable application of the Rules of the Police Department. Section 4.2 Grievance Procedure Recognizing that grievances should be raised and settled promptly, a grievance must be raised within fourteen (14) calendar days of the occurrence of the event giving rise to the grievance or within fourteen (14) calendar days of when the employee, through the use of reasonable diligence, could have known of the occurrence of the event giving rise to the grievance. Union grievances shall be filed at Step 2. A grievance shall be processed as follows: STEP 1: Written To Immediate Supervisor. An employee who has a grievance shall submit the grievance in writing to the employee's immediate supervisor, not to include a bargaining unit member, specifically indicating that the matter is a grievance under this Agreement. The grievance shall contain a statement of facts, the provision or provisions of this Agreement which are alleged to have been violated, and the relief requested. The immediate supervisor and the employee, accompanied by an 211 of 684 6 Association representative who is an employee covered by this Agreement if the grievant so desires, shall discuss the grievance at a mutually agreeable time within seven (7) calendar days. If no agreement is reached in such discussion, the immediate supervisor shall give a written answer to the grievant within seven (7) calendar days of the discussion. STEP 2: Appeal To Chief of Police. If the grievance is not settled in Step 1, the grievant or Association may, within fourteen (14) calendar days following receipt of the immediate supervisor's answer, file a written appeal to the Chief of Police. The grievant, an Associations representative and the Chief will discuss the grievance at a mutually agreeable time within fourteen (14) calendar days. If no agreement is reached in such discussion, the Chief will give his answer in writing to the grievant and the Association representative within fourteen (14) calendar days of the discussion. STEP 3: Appeal to City Manager. If the grievance is not settled in Step 2, the Association may, within fourteen (14) calendar days following receipt of the Chiefs answer, file a written appeal to the City Manager. A meeting between the City Manager and his/her designee and the grievant and Association representatives, if agreed to, will be held at a mutually agreeable time within fourteen (14) calendar days of the meeting. If the City Manager determines there will be no Step 3 meeting, the City Manager will advise the Association representative within fourteen (14) calendar days in writing and the City Manager's written communication shall be deemed to be a Step 3 denial of the grievance. STEP 4: Arbitration. If the grievance is not settled in accordance with the foregoing procedure, the Association may refer the grievance to arbitration by giving written notice to the City Manager within twenty-one (21) calendar days after receipt of the City's answer in Step 3. The parties shall attempt to agree upon an arbitrator promptly. In the event the parties are unable to agree upon an arbitrator, they shall jointly request the Federal Mediation and Conciliation Service to submit a panel of seven (7) arbitrators. Before striking any names, each party shall have the right to reject one (1) panel of arbitrators. The parties shall determine by a toss of a coin who shall strike first, then alternately strike names one at a time until only one name remains, who shall be the arbitrator. The arbitrator shall be notified of his selection by a joint letter from the City and the Association requesting that he set a time and place for the hearing, subject to the availability of the City and Association representatives. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement. The arbitrator shall consider only the specific issue submitted to him and his decision and award shall be based solely upon his interpretation of the meaning or application of the terms of this Agreement to the facts of the grievance presented. The decision and award of the arbitrator, which conforms to his authority, shall be final and binding upon the City, the Association and the employee or employees involved. The costs of the arbitration, including the fee and expenses of the arbitrator and the cost of a written transcript, if any, shall be divided equally between the City and the Association; provided, however, that each party shall be responsible for compensating its own representatives and witnesses. Section 4.3 Time Limits No grievance shall be entertained or processed unless it is filed within the time limits set forth in Section 4.2. If a grievance is not appealed within the time limits for appeal set forth in Section 4.2, it shall be deemed settled on the basis of the last answer of the City, provided that the parties may mutually agree to extend any time limits. If the City fails to provide an answer within the time limits set forth in Section 4.2, the Association may immediately appeal to the next step. 212 of 684 7 Section 4.4 Investigation and Discussion All grievance discussions and investigations shall take place in a manner which does not interfere with City operations. Section 4.5 Civil Service Except as provided in Section 4.6 or with respect to subject matters covered by this Agreement, it is understood that matters subject to Civil Service are not subject to this grievance procedure. Section 4.6 Disciplinary Grievances Grievances may be filed with respect to the just cause of any disciplinary action taken against an employee. Any grievance concerning a suspension or discharge shall be filed directly at Step 2 of this grievance procedure within fourteen (14) calendar days of the imposition of the discipline. If an employee is transferred for disciplinary reasons, the employee may grieve the transfer pursuant to the provisions of this Section. Discharge and disciplinary action shall be subject to review under the grievance procedure up to and including arbitration, provided that oral reprimands may not be appealed to arbitration. Disciplinary actions shall be subject to review under the grievance procedure only. Such review procedures are in lieu of and expressly supersede and preempt the employee notification and appeal procedures of the City Civil Service Commission. Such contractual review procedure shall be the sole and exclusive method of reviewing all disciplinary action. ARTICLE 5 LABOR-MANAGEMENT MEETINGS Section 5.1 Meeting Request The Association and the City agree that in the interest of efficient management and harmonious employee relations, quarterly Labor-Management meetings will be held. The Labor-Management Committee shall include three (3) employees covered by this Agreement and up to three (3) representatives appointed by the Chief of Police and the Chief of Police if he so desires. The Association may also designate a non-employee Association representative to attend a labor-management meeting, if mutually agreed, and the City may include a non-Police Department employee, if mutually agreed. Such quarterly meetings may be requested by either party by placing in writing a request to the other for a "labor-management meeting" and expressly providing the agenda for such meeting. Labor-management meetings shall be set at a mutually convenient day and time. Such meetings shall be limited to: (a) discussion of the implementation and general administration of the Agreement; (b) sharing of general information of interest to the parties, including departmental operational matters affecting employees; and (c) notifying the Association of changes in condition of employment contemplated by the City which may affect employees. The parties agree to meet in good faith and exercise their best efforts to submit recommendations for approval by the Chief of Police. Section 5.2 Content It is expressly understood and agreed that such meetings shall be exclusive of the grievance procedure. Specific grievances being processed under the grievance procedure shall not be considered at labor-management meetings nor shall negotiations for the purpose of altering any or all of the terms of this Agreement to be conducted at such meetings. The Labor- Management Committee shall keep summary minutes of labor-management meetings, which 213 of 684 8 shall be initialed by the parties and made available for distribution to employees covered by this Agreement. Section 5.3 Attendance Attendance at labor-management meetings shall be voluntary on the employee's part. If the parties agree to schedule a meeting during an employee's regular straight-time shift, the employees shall be compensated for time lost from the normal straight-time work day. ARTICLE 6 MANAGEMENT RIGHTS The City shall retain the sole right and authority to operate and direct the affairs of the City and the Police Department in all its various aspects, including, but not limited to, all rights and authority exercised by the City prior to the execution of this Agreement, except as modified in this Agreement. The rights retained by the City include, but are not limited to: the right to plan, direct, control and determine all the operations and services of the City; to supervise and direct the working forces; to establish the qualifications for employment and to employ employees; to transfer employees, to schedule and assign work; to establish work standards and, from time to time, to change those standards; to assign overtime; to determine the methods, means, organization and number of personnel; to make, alter and enforce reasonable rules, regulations, orders and policies; to evaluate employees; to discipline, suspend, demote and discharge employees for just cause; to lay off or promote employees, to change or eliminate existing methods, equipment or facilities; to establish, implement and maintain an effective internal control program; to determine the overall budget; and to carry out the mission of the City provided, however, that the exercise of any of the above rights shall not conflict with any of the express written provisions of this Agreement. ARTICLE 7 NO STRIKE-NO LOCKOUT Section 7.1 No Strike Neither the Association nor any officers, agents or employees will instigate, promote, sponsor, engage in, or condone any strike, sympathy strike, slowdown, sit- down, concerted stoppage of work, concerted refusal to perform overtime, concerted, abnormal and unapproved enforcement procedures or policies or work to the rule situation, mass resignations, mass absenteeism, illegal picketing or any other intentional interruption or disruption of the operations of the City, regardless of the reason for so doing. Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the City. Each employee who holds the position of officer of the Association occupies a position of special trust and responsibility in attempting to maintain and bring about compliance with the provisions of this Article. In addition, in the event of a violation of this Section of this Article the Association agrees to inform its members of their obligations under this Agreement and to direct them to return to work. Section 7.2 No Lockout The City will not lock out any employees during the term of this Agreement as a result of a labor dispute with the Association. 214 of 684 9 Section 7.3 Penalty The only matter which may be made the subject of a grievance concerning disciplinary action imposed for an alleged violation of Section 7.1 is whether or not the employee actually engaged in such prohibited conduct. The failure to confer a penalty in any instance is not a waiver of such right in any other instance nor is it a precedent. Section 7.4 Judicial Restraint Nothing contained herein shall preclude the City or the Association from obtaining judicial restraint and damages in the event the other party violates this Article. ARTICLE 8 GENERAL Section 8.1 Weapons/Marksmanship The City will supply practice qualification ammunition for automatic weapons in quantities which the Police Department determines are appropriate. If a Sergeant, during the term of this Agreement, replaces an existing departmental-issued handgun with a departmental-approved weapon, and turns in a handgun to the department, he shall be reimbursed fifty (50%) of the cost of said weapon, up to four hundred dollars ($400). The purchased weapon will be considered the Sergeant's property upon retirement or separation from the department. Section 8.2 Statutes The City will continue to comply with federal and state statutes covering mandatory subjects of bargaining which are applicable to police sergeants, except to the extent modified in this Agreement. Section 8.3 Drug and Alcohol Testing Drug and Alcohol testing of members, in addition to testing required under 50 ILCS 727/1-25, shall be conducted according to the processes detailed in Evanston Police Department General Orders. 215 of 684 10 ARTICLE 9 WAGES AND BENEFITS Section 9.1 Salary Schedule The salary schedule for employees covered by this Agreement shall be as follows, an increase of 3% to be applied retroactively to January 1, 2018; for all eligible wages under this Agreement. Any pay-outs of applicable benefit time by the terms and conditions of the CBA shall be at the covered members’ current rate of pay including longevity at the time of pay-out. Pay Grade Step Union Code Effective Date Step Rate Salary PS34 A 7PSARG 1/1/2018 47.936 $99,707.28 PS34 B 7PSARG 1/1/2018 50.035 $104,072.98 PS34 C 7PSARG 1/1/2018 52.203 $108,581.81 PS34 D 7PSARG 1/1/2018 54.521 $113,403.16 PS34 E 7PSARG 1/1/2018 56.155 $116,802.68 PS34 F 7PSARG 1/1/2018 57.840 $120,307.17 An employee shall be eligible for annual advancement to the next highest step in the salary structure to the maximum step based upon receipt of a highly satisfactory merit evaluation. An employee who does not receive a step increase under this Section may file a grievance under the grievance procedure of this Agreement grieving the reasonableness of the evaluation. An employee who is promoted to the position of Sergeant from the position of police officer in the City shall be compensated at the next higher Sergeant pay step above the employee's current salary including longevity. An employee who does not receive a step increase under this Section may file a grievance under the grievance procedure of this Agreement grieving the reasonableness of the evaluation. An employee who is promoted to the position of Sergeant from the position of police officer in the City shall be compensated at the next higher Sergeant pay step above the employee's current salary including longevity. Section 9.2 Longevity Pay Employees with the years of service Indicated below shall be eligible to receive longevity pay added to the current rate of pay in accordance with the following schedule. If a Sergeant dies while at work, he will have the 5.5% longevity step added to the current rate of pay. Longevity Pay Computed Years of Service Completed As a Percent of Employee's Annual Salary 9 years 3% 14 years 4% 19 years 5.5% 216 of 684 11 Section 9.3 Pension Pick-Up Plan The City agrees to maintain a "pension pick-up plan" whereby employees' contributions are made from pre-tax earnings for as long as such plan continues to be permitted by state and federal law. Section 9.4 Holidays Holidays shall be as follows: New Years' Day Thanksgiving Day Dr. Martin Luther King Jr.'s Birthday Friday after Thanksgiving Employee's Birthday Christmas Eve Memorial Day Christmas Day Fourth of July Three Floating Holidays Labor Day For approved days off other than sick leave, the employee may designate the type of accrued time off to be charged (e.g., vacation, holiday, compensatory time). Holiday time for holidays will be carried on the Department records as hours rather than days, in the compensatory time bank, and may be carried over from year to year. At the time of separation from City employment the employee shall receive payment of all accrued but unused holiday time that has been transferred to the compensatory time bank. Employees required to work on New Year’s Day, Dr. Martin Luther King Jr.’s Birthday, Thanksgiving Day, Friday after Thanksgiving, or Christmas Day shall receive pay at time and one-half for all hours worked in addition to the Holiday Compensation addressed in Section 9.5 below. Section 9.5 Holiday Compensation Employees who are off-duty on a holiday shall receive eight (8) hours' holiday time in their compensatory time bank. Employees who are on-duty on a holiday shall be paid their regular rate of pay for all hours worked and shall receive eight (8) hours' holiday time in their compensatory time bank. Sergeants who are normally scheduled to work on holidays listed in Section 9.4 will work those hours unless the Sergeant requests to take the day off; in that case, the hours off will be charged to the Sergeant's vacation or compensatory time accrual. A Sergeant who is sick on such holidays will have that time off charged to his sick leave accrual. Section 9.6 Vacations Vacations shall be accrued at the following rates: Recruitment through 4th year 2 weeks 5th year through 6th year 2 weeks/2 days 7th year through 10th year 3 weeks 11th year through 14th year 3 weeks/2 days 15th year through 20th year 4 weeks 21st year 4 weeks/1 day 22nd year 4 weeks/2 days 217 of 684 12 23rd year 5 weeks Two (2) years accrual of vacation time may be carried over into the subsequent year. At the time of separation from City employment the employee shall receive payment of all accrued but unused vacation time up to two (2) years accrual. Employees that request a vacation pay-out may not have an accrued balance over their maximum at the time of their payout. Section 9.7 Uniform Allowance (a) The City shall provide an annual allowance of one-thousand and no/100 dollars ($1,000) each year of this agreement for the purchase of uniform items. Uniform allowances will be paid on or about April 1 of each calendar year and no receipts will be required. (b) If changes in uniform or new uniform items are mandated by the City, at City’s initiative, the City shall pay the entire cost of the initial issue of such items; however, if changes in uniform or new uniform items are approved by the City at the request of the Association or of the employees, employees shall be expected to bear the cost of the initial issue. If authorized uniform items are damaged in the line of duty (as distinguished from normal wear and tear), the Chief of Police will give consideration to replacing said damaged uniform items at City expense, Upon promotion to the rank of Sergeant, each new Sergeant will be provided four long-sleeved and four short-sleeved uniform shirts at City expense. Upon promotion to the rank of Sergeant, each new Sergeant will be provided four (4) long- sleeved and four (4) short-sleeved uniform shirts at City expense. (c) Effective the first pay period after ratification of this Agreement by both parties, if a Sergeant's bullet-proof vest is out of its warranty period, the City will reimburse the Sergeant up to a maximum of eight hundred and no/100 dollars ($800) for the replacement vest upon submission of a receipt of purchase and return of the out of warranty vest. Upon leaving the City's employ, a Sergeant shall have the right to keep his vest. Section 9.8 Sick Leave (a) Employees shall accrue twelve (12) sick days per full year of employment. (b) Whenever an employee with ten (10) years or more of service retires or has his employment terminated in good standing, the employee shall receive payment of all sick days accrued in excess of two hundred (200) hours to a maximum of four hundred forty (440) hours' pay. Such payment shall be in the form of cash or directed to a designated ICMA-RC Account, or any combination thereof. An employee with over six hundred and fifty (650) hours of sick leave shall be eligible, at time of leaving the bargaining unit, for payment of 100% of sick hours over six hundred and fifty (650). Such payment shall be directed to the PEHP plan. The provisions of this Section shall not be applicable to an employee who is discharged for just cause or who does not give at least two weeks’ advanced written notice of the employee's decision to voluntarily retire or otherwise terminate City employment in good standing. (c) An employee with seventy-five (75) days of sick leave accrued as of January 1 of each year, shall be eligible to receive on January 31 of the immediate following calendar year of each 218 of 684 13 year payment, vacation or time off equivalent to one hundred percent (100%) of all sick leave days accrued during that year, but not used during that year, in excess of four (4) days. This means that if an eligible employee uses eight (8) or more days of sick leave accrued in the calendar year, the employee shall have no days of entitlement; uses seven (7) days - one (1) day of entitlement; uses six (6) days - two (2) days of entitlement; uses five (5) days - three (3) days of entitlement; uses four (4) days - four (4) days of entitlement; uses three (3) days - five (5) days of entitlement; uses two (2) days - six (6) days of entitlement; uses one (1) day - seven (7) days of entitlement; uses no days - eight (8) days of entitlement. (d) In the event an employee dies while employed by the City, neither subsection (b) or (c) of this Section are applicable; provided, however, that the employee's entire accrued but unused sick leave shall be paid to the person(s) designated as beneficiary and/or trust fund named on the employee's group life insurance, or if there is no designation, as required by the City. (e) Sick leave may be used for absences due to illness, injury, or medical appointment of the employee’s family members pursuant to and as defined by the Illinois Sick Leave Act (820 ILCS 191/1 et. seq.), or as amended. Section 9.9 Annual Audit The Police Department will provide a bi-weekly update of each employee’s balances of compensatory time, floating holiday, sick leave, and vacation leave. After notification, the employee has thirty (30) days to file any discrepancies with the Police Department. After this thirty (30) day period, the update shall be considered final. Reasonable exceptions may be made for an employee who can demonstrate a prolonged absence (e.g., FMLA, worker’s comp, military leave). Section 9.10 Death Benefit In the event of death of an employee in the line of duty, the City shall pay a death benefit of three thousand and no/100 dollars ($3,000) to the designated group life insurance beneficiary and/or trust fund named, or if there is no designation, as directed by the City. In addition to provisions provided by law, for a Sergeant who dies on duty the City shall pay one-hundred percent (100%) of the health insurance premium for ninety (90) days. Section 9.11 Pay for Assignment to Work in a Higher Rank Effective January 1, 2018, an employee who is temporarily assigned to in a higher rank shall be paid an additional $4.50 per hour for each hour for all hours worked in that capacity. Section 9.12 Physical Fitness Each year beginning September 2004 and continuing, Sergeants may voluntarily participate in a physical fitness examination (the P.O.W.E.R. test) administered by the department. If the employee passes the exam, he will be paid a lump sum of five hundred and no/100 dollars ($500) as an incentive to maintain physical fitness. Section 9.13 Educational Compensation For employees who possess a bachelor’s degree or higher from an accredited college or university, employees will receive an additional one- thousand nine-hundred ($1,900) stipend effective January 1, 2018, and continuing, to be paid on the first pay period each February. 219 of 684 14 ARTICLE 10 HOURS OF WORK AND OVERTIME Section 10.1 Application of Article This Article is intended only as a basis for calculating overtime payments, and nothing in this Agreement shall be construed as a guarantee of hours of work per day or per week. Section 10.2 Normal Work Week and Work Day The normal workweek shall average forty (40) hours per week, but in some weeks employees shall work more than forty (40) hours and some weeks less than forty (40) hours. The normal workday shall be eight (8) hours, plus a thirty (30) minute unpaid lunch period each day, subject to emergency work duties. Sergeants as a part of their administrative duties to prepare for roll call or other administrative responsibilities, shall report one-quarter hour (¼) hour before their tour of duty and in some cases requiring them to stay a one-quarter hour (¼) hour after their tour of duty to handle supervisory/administrative matters. For this, Sergeants shall be compensated at one-half (½) hour of compensatory time for each day worked at the straight time calculation. The shifts, workdays and hours to which employees are assigned shall be stated on a departmental work schedule. Should it be necessary in the interest of efficient operations to establish different shift starting or ending times or schedules, the City will provide as much advance notice as possible of such change to the individuals affected. Section 10.3 Overtime Employees shall be paid one and one-half (1-1/2) times their regular rate of pay for all hours worked beyond eight (8) hours in a work day. Vacation, sick time, holidays or other absences from work, paid or unpaid; will not be considered as hours worked for the purposes of calculating overtime. Overtime shall be paid in fifteen (15) minute increments using FLSA rounding rules. Section 10.4 Compensatory Time An employee who is entitled to time and one-half pay under this Agreement may elect compensatory time at time and one-half rate, in lieu of pay, by giving advance notice to the City. The maximum compensatory time accumulated shall be five hundred (500) hours. At the time of separation from City employment, the employee shall receive payment of all accrued but unused compensatory time. An employee with accrued compensatory time may make advance request for time off (in minimum increments of 15 minutes) and time off will be approved by the City based upon departmental needs. Employees in the rank of Sergeant prior to May 1, 2011 may keep the current compensatory time bank accrued, which may exceed five hundred (500) hours with the combination of the holiday and compensatory time banks. The specific limits of maximum hours or grandfathered balance that may be in a member’s bank are included in Attachment A to the Memorandum of Understanding (MOU). If at any time a member’s grandfathered balance falls below the five hundred (500) hour maximum, then the five hundred (500) maximum shall apply going forward and the grandfathered status shall be forfeited. New employees to the unit are subject to the five hundred (500) hour maximum for the combined compensatory time bank. New employees to the unit will be paid out any hours in excess of the five hundred (500) hour maximum prior to entering the unit. Any existing Sergeant who does not meet the five hundred (500) hour combined maximum as of May 1, 2011 will be subject to the new limit. Any hours of compensatory time exceeding the five hundred (500) hour 220 of 684 15 maximum, pursuant to the MOU and Attachment A, as of December 31 of each calendar year will be paid out by the end of February of the immediate following calendar year. An employee may request a payout of up to two hundred (200) hours per year from accumulated compensatory time, which may be in addition to the annual payout for hours over five hundred (500). Requested payouts will be based on a first come first served basis and simultaneous requests will be based on seniority. Payouts are subject to annual available funding set by the Chief of Police. Payouts made as a result of a new member entering the bargaining unit to bring that member in line with the five hundred (500) hour maximum and the MOU on Compensatory Time Banks shall be made separate and apart from the discretionary payments indicated above. Section 10.5 Hireback When an employee is hired back there shall be a minimum pay guarantee of four (4) hours' pay at time and one-half, or if hired back on the July 4 holiday, the Halloween holiday, or the New Year's holiday (Eve or Day), a minimum pay guarantee of four (4) hours' pay at two (2) times their regular rate of pay. Supervisory hire back will first be offered to the rank of Sergeant, within the respective shift or unit, before it is offered to other Command ranks. Section 10.6 Court Pay An employee, who is required to appear for off-duty court appearance or off-duty proceedings, shall receive time and one-half for all hours actually worked, or a minimum guarantee of four (4) hours pay at straight time, whichever is greater, under the following situations: (a) Morning Court Call. Employee on afternoon shift, midnight shift, or on a day off; (b) Afternoon Court Call. Employee on midnight shift, on a day off or on an afternoon shift which begins at or after 4:00 p.m.; and (c) Afternoon Court Call. If the employee is on an afternoon shift which begins before 4:00 p.m., the court hour minimum shall not be applicable, but the employee shall receive time and one-half pay until the beginning of the shift, even if the court appearance ends before the beginning of the shift. (d) Off-Duty Proceedings. If required to attend any of the following proceedings in a supervisory capacity while off duty, the employee shall receive a minimum of four (4) hours' pay at straight time, or pay for hours worked at time and one-half, whichever is greater; (a) pre- disciplinary meetings; (b) OPS investigations; and (c) Accident Review Board meetings. An employee shall not be eligible for more than one minimum guarantee of four (4) hours per day. In the event it is necessary for an off-duty employee to come to the station in order to obtain evidence for the court appearance, that employee will receive an additional half-hour before and after court for travel time. Section 10.7 No Pyramiding Overtime shall not be paid twice for the same hours worked. Section 10.8 Hearings/Investigations This Section shall apply to investigations which do not fall under the qualifications set forth in Section 10.6 of this Agreement. An employee who attends any of the following proceedings during off-duty time shall receive time and one-half pay 221 of 684 16 for time spent in the proceeding, with a minimum of two (2) hours’ pay at time and one-half: (a) pre-disciplinary meetings; (b) OPS investigation; and (c) Accident Review Board meeting. There shall be no pay, however, if at the employee's request the proceeding is continued or rescheduled to a later date. Pay under this Section applies only to the employee himself and not to witnesses. Section 10.9 Shift Assignments Sergeants that are assigned to the midnight shift (1st Watch) shall not be assigned to that shift for more than two consecutive years. Sergeants may request a third year, which may or may not be granted by the Chief of Police or his designee. Section 10.10 Calculation of Regular Hourly Rate of Pay Effective the first payroll period beginning after June 1, 1996, longevity pay shall be included in an employee's base salary for purposes of determining an employee's regular hourly rate of pay which is used to calculate overtime pay and any other benefits which are based on an employee's regular hourly rate of pay. The practice of paying longevity as a lump sum on June 1 shall be discontinued after the June 1, 1996 payment. Section 10.11 Cancellation of Days Off When an employee's day off is cancelled for operational needs, the employee will be paid double time for all hours worked. Section 10.12 Random Drug Testing Policy In addition to the provisions in Section 8.3 above and any General Orders relating to drug and alcohol testing, each member of the bargaining unit shall be included in a department-wide lottery conducted by an outside agency, not more than two (2) times per year for random drug testing. No more than fifty percent (50%) of the department will be tested in any one (1) year. ARTICLE 11 INSURANCE Section 11.1 City Group Life Insurance (a) The City shall provide each employee with group life insurance in an amount equal to the employee's annual salary, rounded up to the nearest five hundred dollars ($500) for the term of this Agreement. (b) An employee who is eligible for group life insurance under subsection (a) of this Section shall have the option to reject additional optional life insurance which may be offered by the City's insurance carrier (under rules of that carrier) so long as the employee pays the entire premium, which may change from time to time. The election and/or continuation of optional insurance is solely an employee's individual decision. Section 11.2 City Group Health Insurance Plans (Plan design changes normally take effect at the same time as contribution changes). Effective August 1, 2013 and for the term of this Agreement, employees may participate in one of the below medical insurance plan(s) maintained by the City. If the City determines that one of these plans shall no longer be in effect, or if the City adds a new plan, employees shall have the right to switch to another plan on a non-medical basis under rules established by those plans. 222 of 684 17 PPO1 PPO2 HMO IL & BA Deductible (sing/fam) $500/$1500 $1000/$2000 n/a Coinsurance (in/out net) 90%/70% 80%/0% n/a Office Visit Copay $30 $30 $30 ER Copay $150 $150 $150 Prescription Drug co-pay(30 day) $10/$25/$40 $10/$25/$40 $10/$25/$40 Prescription Drug co-pay (90 days) $20/$50/$80 $20/$50/$80 $20/$50/$80 (b) Health Insurance Contributions made by employees will be based on a percentage of funding premiums that will be set by 10/1 of each year. Increases to union member contributions will be limited to a ten percent (10%) increase. If the total funding premium increases by more than ten percent (10%) in a given year, the union member contribution for the following year will be capped at a ten percent (10%) increase. For all subsequent years union member premiums will continue to increase within the cap in order to “catch up” to the originally agreed upon percentage contribution rates. Effective August 1, 2013 employees covered by these plans will contribute the following percentage (%) of total premium cost, which shall be deducted from their employee paychecks: TIER Employee 10% Employee + 1 or 2 children 8% Employee + Spouse/DP 9% Family 10% The contribution amounts for the Employee + 1 or 2 children and Employee + Spouse/DP tiers will be calculated as a percentage of the total family premium cost. Note: Parent + Child(ren) is defined as a single adult + a child or two children. Single + Spouse is defined as two married adults. (c) An employee who retires during the term of this Agreement and is eligible for an immediate or deferred pension under the Police Pension Fund may elect employee-only or family coverage under the City's Medical Insurance Plan by paying the entire group premium cost, which may increase from time to time. Payment shall be by means of deduction from the pensioner's Police Pension Fund check. Section 11.3 Terms of Policies to Govern The extent of coverage under the insurance policies referred to in this Article shall be governed by the terms and conditions set forth in said policies. Any questions concerning coverage shall be resolved in accordance with the terms and conditions in said policy and shall not be subject to the grievance procedure set forth in this Agreement. 223 of 684 18 Section 11.4 Opt-out Plan An employee who does not desire City group medical insurance coverage because that employee is covered under a group plan elsewhere may elect to opt out of the City's insurance plan and receive an annual payment of one thousand eight hundred dollars ($1,800). Section 11.5 Line of Duty Death In the event an employee with dependent medical coverage is killed in the line of duty, the employee's spouse shall receive dependent medical coverage applicable to other employees covered by this Agreement, which may change from time to time, paid for by the City. The coverage under this Section shall continue until remarriage, until the spouse is eligible for Medicare or until the spouse is covered by the spouse's own group medical insurance plan (i.e., if the spouse is employed), whichever occurs sooner. Section 11.6 Medical Insurance/Line of Duty Disability In the event an employee is absent from work because of line of duty disability, the City shall pay the entire group medical insurance premium for the duration of the employee’s line of duty disability, but not beyond the date that an employee retires or ceases to be an employee. Section 11.7 Section 125 Plan The City agrees to maintain a Section 125 Plan for employees' contributions under this Article as long as such Plan continues to be permitted by State and Federal law. Section 11.8 Dental Plan Employees covered by the City Group Health Insurance Plan described in Section 11.2 shall be eligible to elect coverage under the City dental plan, single or family coverage. The employee shall pay one-hundred percent (100%) of the premium cost for both single and family coverage, which premium may increase from time to time. Section 11.9 Post-Employment Health Plan The City agrees to establish a post-employment health plan for members of the bargaining unit. Employees agree that each year they will contribute thirty-two (32) hours of accrued sick time and compensatory time, for a total of sixty-four (64) hours of time to the plan by the end of the second pay period of November of each year as the total contribution for said year. ARTICLE 12 TERMINATION AND LEGALITY CLAUSES Section 12.1 Savings If any provision of this Agreement is subsequently declared by legislative or judicial authority to be unlawful, unenforceable or not in accordance with applicable statutes, all other provisions of this Agreement shall remain in full force and effect for the duration of this Agreement. In such event, upon the request of either party, the parties shall meet promptly and negotiate with respect to substitute provision(s) for those provision(s) held invalid or unenforceable. Section 12.2 Entire Agreement This Agreement constitutes the entire agreement between the parties and concludes collective bargaining on any subject, whether included in this Agreement or not, for the term of this Agreement, except as otherwise provided by statute. 224 of 684 19 Section 12.3 Term This Agreement shall be effective January 1, 2018 and shall terminate at 11:59 p.m. on December 31, 2018. Not earlier than September 1, 2018 either the City or the Association may give written notice to the other party by registered or certified mail of its desire to negotiate modifications to this Agreement, said modifications to be effective January 1, 2019, unless mutually agreed otherwise. Section 12.4 Continuing Effect Notwithstanding any provision of this Article or Agreement to the contrary, this Agreement shall remain in full force and effect after the expiration date and until a new Agreement is reached. CITY OF EVANSTON: EVANSTON POLICE SERGEANTS ASSOCIATION: Wally Bobkiewicz Date Dennis Prieto Date City Manager Sergeant Richard Eddington Date Elizabeth Glynn Date Chief of Police Sergeant Erika Storlie Date Charlotte Hart Date Assistant City Manager Sergeant Kevin S. Krug Date Northern Field Supervisor 225 of 684 20 MEMORANDA OF UNDERSTANDING Reduction in Rank Due to Layoffs The City agrees that if in the future a layoff of a covered member is implemented, the reduced Sergeant, who will be the Sergeant with the least amount of service in the rank, will be placed back in his former position as a Police Officer. The member’s pay and longevity step shall be based on if the member would have remained as a Police Officer. If the member’s pay is above the top pay of a Police Officer, then the member shall be paid at the highest step in the pay range for Police Officer. If the member’s pay is within the pay range for Police Officer, then the member shall be paid the closest pay to his current pay, within the range for Police Officer, which does not result in a pay reduction. Any member returned to a lower rank as a result of a layoff will be first on the list when the next promotional opportunity occurs. This Memorandum of Understanding applies to layoffs only. Use of Outside Counsel for Bargaining Unit Members A member of the bargaining unit, who is named as a defendant in any matter before a Federal and/or State Court, may request the use of outside counsel of the member’s choosing, providing the member was acting in good faith within the scope of his official duties, which gave rise to the lawsuit. Such a request shall be directed in writing to the City’s Corporation Counsel, who will have the final say in whether or not outside counsel is used and if the suggestion made for a particular Attorney by the member is acceptable. The City’s Corporation Counsel shall agree upon the amount of compensation that shall be paid to the chosen Attorney and negotiate the terms of the engagement. Compensatory Time Caps The Memorandum of Understanding (MOU) is agreed to by and between the parties of City of Evanston (hereinafter also known as the “Employer”) and the Illinois Fraternal Order of Police Labor Council (hereinafter also known as the “FOP”) to address Article X - Hours of Work and Overtime, Section 10.4 Compensatory Time in the Collective Bargaining Agreement January 1, 2018 through December 31, 2018 and continuing between the parties. All other Sections in Article X shall remain as written in the Collective Bargaining Agreement. The parties to the MOU agree to the following understanding of the current practice and utilization of Section 10.4 Compensatory Time and such understanding shall be made part of the Agreement between the parties and continuing on when dealing with the excess balances as denoted on Attachment A as of November 1, 2017. The parties agree (Employer and FOP) that the intent of the MOU is as follows: The covered members who have an excess balance of combined Holiday and Compensatory time over the established caps for each individuals as denoted as of November 1, 2017 in Attachment A will have from the execution of this Labor Agreement by all parties until December 31, 2017 to either have the denoted excess balance (in hours) as indicated in Attachment A placed into qualified plans or receive payouts pursuant to the hourly wage rate of pay established for the 226 of 684 21 individuals listed on Attachment A as of November 1, 2017. This MOU will be made part of the Collective Bargaining agreement, until December 31, 2018 pertaining to excess balances listed on Attachment A, Compensatory Time Caps, and in accordance with Section 10.4. Furlough Days The City agrees to restore every Sergeant eight (8) hours of vacation time previously deducted in 2017 no later than one (1) month after the effective date of this Agreement. The Union agrees to withdraw the current grievance (GR171003INQQ) and any and all pending or future administrative actions, including S-CA-18-077 pending before the Illinois Labor Relations Board, filed on behalf of the Sergeants. The City agrees that such withdrawal of the grievance or other administrative proceedings on behalf of the Sergeants does not, and will not, establish precedence on any current or future grievances or other administrative proceedings processed for similar challenges of furlough days or any forced reduction in benefit time banks. The City further agrees that it will not use or present the FOP Sergeant Union’s acceptance of the above for any successor Labor Agreement in any administrative proceedings, arbitration, interest arbitration, involving the Sergeants CBA or any other unit covered by the Illinois Fraternal Order of Police, Labor Council. Drug and Alcohol Testing The Union and the City agree to bargain over any and all General Orders impacting the Drug and Alcohol Testing policy addressed in Section 8.3 above. All General Orders will be consistent with 50 ILCS 727, the Police and Community Relations Improvement Act. Additional Compensatory Time Within one (1) month of the effective date of this Agreement, the City will deposit 24 hours into each employee’s compensatory time bank as a one-time consideration. These hours will be used consistent with Section 10.4 above. 227 of 684 22 Attachment A – Compensatory Caps – Section 10.4 Employee Comp Time Balance Max Compensatory Cap as of 11/1/17 MULLIGAN, GENE 1,089.75 960 hours 228 of 684 For City Council meeting of April 23, 2018 Item A3.16 Business of the City by Motion, 2017-2018 IAFF Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Asst. City Manager/Interim Director of Comm. Development Kimberly Richardson, Interim Director of Administrative Services Jennifer Lin, HR Division Manager Brian Scott, Fire Chief Subject: 2017-18 IAFF Contract Date: April 18, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to execute a two-year collective bargaining agreement between the City and the International Association of Fire Fighters Union (IAFF), Local 742. Livability Benefits: Economy & Jobs: Support Quality Jobs and Shared Prosperity Summary: The City is seeking approval to enter into a two-year collective bargaining agreement with IAFF Local 742 for 1/1/2017-12/31/2018. The gross wage increase (GWI) contemplated in the two-year contract is 2.75% for 7/1/2017-12/31/2017 and 3% for 1/1/2018-12/31/2018, consistent with the AFSCME and FOP Patrol contracts. The higher GWI in 2018 was to account for the significant plan design changes made to all health insurance plans effective January 1, 2018. The contract negotiations had gone to arbitration, and an arbitration order was entered on March 14, 2018. In exchange for a 0% GWI for 1/1/2017-6/30/2017, the City agreed to credit members with 30 hours of compensatory time as a one-time consideration. The City also agreed to return vacation time which had been deducted in 2017 for the furlough day in exchange for the union withdrawing its complaint filed with the Illinois Department of Labor and the accompanying union grievance. Other than the above, the two-year contract largely remains the same. Negotiations for the next contract will start in the Fall of 2018. Attachments: IAFF Union Contract 1/1/2017-12/31/2018 Draft Memorandum 229 of 684 AGREEMENT Between CITY OF EVANSTON, ILLINOIS And EVANSTON FIRE FIGHTERS ASSOCIATION LOCAL NO. 742 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, AFL-CIO-CLC January 1, 2017 through December 31, 2018 230 of 684 1 Table of Contents ARTICLE I ..................................................................................................................................... 7 Recognition and Representation ............................................................................................... 7 Section 1.1. Recognition and Representation. .................................................................... 7 Section 1.2. Probationary Employees. .................................................................................. 7 ARTICLE II .................................................................................................................................... 8 Union Membership and Checkoff .............................................................................................. 8 Section 2.1. Fair Share. .......................................................................................................... 8 Section 2.2. Checkoff. ............................................................................................................. 8 Section 2.3. Indemnification. .................................................................................................. 8 ARTICLE III ................................................................................................................................... 9 No Discrimination ......................................................................................................................... 9 Section 3.1. General. ............................................................................................................... 9 Section 3.2. Political Activity. .................................................................................................. 9 ARTICLE IV ................................................................................................................................. 10 Management Rights ................................................................................................................... 10 ARTICLE V .................................................................................................................................. 11 Seniority ....................................................................................................................................... 11 Section 5.1. Definition. .......................................................................................................... 11 Section 5.2. Layoff and Recall. ............................................................................................ 11 Section 5.3. Vacation Selection on Scheduling Vacation. ............................................... 11 ARTICLE VI ................................................................................................................................. 12 Grievance Procedure ................................................................................................................. 12 Section 6.1. Definition of Grievance. ................................................................................... 12 Section 6.2. Grievance Committee: Stewards. .................................................................. 12 Section 6.3. Grievance Timing. ............................................................................................ 12 Section 6.4. Time Limits. ....................................................................................................... 13 Section 6.5. Investigation and Discussion. ........................................................................ 14 Section 6.6. Civil Service. ..................................................................................................... 14 Section 6.7. Disciplinary Meetings. ..................................................................................... 14 Section 6.8. Disciplinary Grievances. ................................................................................. 14 ARTICLE VII ................................................................................................................................ 16 231 of 684 2 No Strikes – No Lockouts ......................................................................................................... 16 ARTICLE VIII............................................................................................................................... 17 Leaves of Absence .................................................................................................................... 17 Section 8.1. Union Leave. ..................................................................................................... 17 Section 8.2. Short-Term Military Leave. ............................................................................. 17 Section 8.3. Active Military Service. .................................................................................... 17 Section 8.4. Education Leave. ............................................................................................. 18 Section 8.5. Personal Leave. ............................................................................................... 18 Section 8.6. Family and Medical Leave. ............................................................................. 18 Section 8.7. Maternity Leave. ............................................................................................... 21 ARTICLE IX ................................................................................................................................. 22 Wages and Benefits ................................................................................................................... 22 Section 9.1. Salary Schedules. ............................................................................................ 22 Section 9.2. Paid Holidays. ................................................................................................... 22 Section 9.3. Paid Vacations. ................................................................................................ 23 Section 9.4. Use of Banked Vacation Time. ...................................................................... 24 Section 9.5. Sick Leave. ........................................................................................................ 24 Section 9.6. Funeral Leave. .................................................................................................. 26 Section 9.7. Jury Duty. .......................................................................................................... 26 Section 9.8. Uniforms. ........................................................................................................... 26 Section 9.9. Educational Pay. .............................................................................................. 27 Section 9.10. Longevity Pay. ................................................................................................ 28 Section 9.11. Paramedic Differential. .................................................................................. 28 Section 9.12. Five-Day Employees. .................................................................................... 28 Section 9.13. Pay Differential. .............................................................................................. 28 Section 9.14. Special Team Leaders .................................................................................. 29 Section 9.15. EMS/Paramedic Shift Coordinator. ............................................................. 31 Section 9.16. Deferred Compensation Program. .............................................................. 32 ARTICLE X .................................................................................................................................. 33 Hours of Work and Overtime .................................................................................................... 33 Section 10.1. Normal Workday and Work Cycle. .............................................................. 33 Section 10.2. Overtime. ......................................................................................................... 33 Section 10.3. Compensatory Time. ..................................................................................... 34 Section 10.4. Saturday Schedule. ....................................................................................... 35 232 of 684 3 Section 10.5. Trade Policy. ................................................................................................... 36 ARTICLE XI ................................................................................................................................. 37 Group Insurance ......................................................................................................................... 37 Section 11.1. Group Life Insurance. .................................................................................... 37 Section 11.2. Group Hospital-Surgical-Major Medical Insurance. .................................. 37 Section 11.3. Section 125 Plan. ........................................................................................... 38 Section 11.4. Dental Plan Option. ....................................................................................... 38 Section 11.5. Medical Insurance – Line of Duty Death. ................................................... 38 Section 11.6. Post-Employment Health Plan. .................................................................... 39 Section 11.7. Heath Insurance Opt-Out. ............................................................................ 39 ARTICLE XII ................................................................................................................................ 40 Labor-Management Conferences ............................................................................................ 40 Section 12.1. Meeting Request. ........................................................................................... 40 Section 12.2. Content. ........................................................................................................... 40 Section 12.3. Procedures...................................................................................................... 40 Section 13.1. Safety. .............................................................................................................. 41 Section 13.2. Exchange of Duty. ......................................................................................... 41 Section 13.3. Rate of Pay for Serving in Higher Rank. .................................................... 41 Section 13.4. Outside Details. .............................................................................................. 41 Section 13.5. Additional Duties. ........................................................................................... 42 Section 13.6. Joint Safety Committee. ................................................................................ 42 Section 13.7. Formal Training, ............................................................................................. 43 Section 13.8. Mutual Aid. ...................................................................................................... 44 Section 13.9. Pension System. ............................................................................................ 44 Section 13.10. Light Duty. ..................................................................................................... 44 Section 13.11. Bulletin Boards. ............................................................................................ 45 Section 13.12. Job Descriptions. ......................................................................................... 45 Section 13.13. Credit Union Checkoff. ................................................................................ 45 Section 13.14. Bed Linens. ................................................................................................... 45 Section 13.15. Sick Leave Rules. ........................................................................................ 45 Section 13.16. Hearings. ....................................................................................................... 46 Section 13.17. Physical Fitness Program. ......................................................................... 46 Section 13.18. New Classifications. .................................................................................... 49 Section 13.19. Maintenance of Service Levels. ................................................................ 50 233 of 684 4 Section 13.20. Outside Employment. .................................................................................. 51 ARTICLE XIV .............................................................................................................................. 52 Policy on Drug and Alcohol Screening ................................................................................... 52 Section 14.1. General Policy Regarding Drugs and Alcohol. .......................................... 52 Section 14.2. Definitions. ...................................................................................................... 52 Section 14.3. Pre-Employment and Probationary Screening. ........................................ 53 Section 14.4. Prohibitions. .................................................................................................... 53 Section 14.5. Administration of Tests. ................................................................................ 53 Section 14.6. Testing Procedures. ...................................................................................... 55 Section 14.7. Voluntary Request for Assistance. .............................................................. 58 Section 14.8. Specific Responsibilities. .............................................................................. 58 Section 14.9. Disciplinary Action for Confirmed Positive Test Results. ........................ 59 ARTICLE XV ............................................................................................................................... 61 Paramedics ................................................................................................................................. 61 Section 15.1. General. ........................................................................................................... 61 Section 15.2. Training. .......................................................................................................... 61 Section 15.3. Implementation of Staffing. .......................................................................... 61 Section 15.4. Conditions for Withdrawal from Paramedic Program. .............................. 62 Section 15.5. Paramedic School and Classes. ................................................................. 62 Section 15.6. Liability Coverage. ......................................................................................... 63 Section 15.7. Paramedic Preceptors. ................................................................................. 63 Section 15.8. Performance Improvement Measures and Critiques "PIC". .................... 63 ARTICLE XVI .............................................................................................................................. 64 Promotions .................................................................................................................................. 64 Section 16.1. Promotions. ..................................................................................................... 64 Section 16.1.1. Vacancies. ................................................................................................... 64 Section 16.2. Fire Apparatus Operator/Qualified Driver. ................................................. 64 Section 16.3. Fire Captain. ................................................................................................... 71 Section 16.4. Shift Chief. ...................................................................................................... 76 Section 16.5. Fire Department Promotion Act. .................................................................. 78 Section 16.6. Waiver and Agreement. ................................................................................ 78 Section 16.7. Military Preference Points for Promotion. .................................................. 79 ARTICLE XVII ............................................................................................................................. 80 Termination and Legality Clauses ........................................................................................... 80 234 of 684 5 Section 17.1. Ratification and Amendment. ....................................................................... 80 Section 17.2. Savings. ........................................................................................................... 80 Section 17.3. Entire Agreement. .......................................................................................... 80 Section 17.4. Duration and Renegotiations. ...................................................................... 80 APPENDIX A............................................................................................................................... 82 APPLICATION FOR UNION MEMBERSHIP AND AUTHORIZATION FOR CHECKOFF OF UNION DUES AND ASSESSMENTS .............................................................................. 82 APPENDIX B............................................................................................................................... 83 SALARIES ................................................................................................................................... 83 APPENDIX C .............................................................................................................................. 89 SIDE LETTER OF AGREEMENT ............................................................................................ 89 APPENDIX D .............................................................................................................................. 90 SIDE LETTER OF AGREEMENT ............................................................................................ 90 APPENDIX E............................................................................................................................... 91 SIDE LETTER OF AGREEMENT ............................................................................................ 91 APPENDIX F ............................................................................................................................... 92 SIDE LETTER OF AGREEMENT ............................................................................................ 92 APPENDIX G .............................................................................................................................. 93 FIRE DEPARTMENT PROMOTION ACT .............................................................................. 93 APPENDIX H ............................................................................................................................ 104 PLANS PARTICIPATION AGREEMENT ............................................................................. 104 APPENDIX I .............................................................................................................................. 146 RETURN TO SHIFT/EXEMPT POSITIONS ........................................................................ 147 APPENDIX J ............................................................................................................................. 148 INCIDENT COMMAND MINIMUM QUALIFICATIONS ...................................................... 148 APPENDIX K............................................................................................................................. 149 DIVISION CHIEF RESPONSE TO ALARMS ...................................................................... 149 APPENDIX L ............................................................................................................................. 150 PERSONNEL RULES / WORKERS’ COMPENSATION ................................................... 150 235 of 684 6 AGREEMENT Between CITY OF EVANSTON And EVANSTON FIRE FIGHTERS ASSOCIATION LOCAL NO. 742 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS AFL-CIO-CLC THIS AGREEMENT is entered into by and between the CITY OF EVANSTON, ILLINOIS (hereinafter called the “City” or “Employer”) and EVANSTON FIRE FIGHTERS ASSOCIATION, LOCAL NO. 742, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, AFL-CIO-CLC (hereinafter called the “Union” or “Association”). WHEREAS, it is the purpose of this Agreement to increase general efficiency in the Fire Department, to maintain the existing harmonious relationship between the Fire Department and its employees and to promote the morale, rights and well-being of the members of the Fire Department, and to resolve grievances and prevent strikes or other disruption of work; and WHEREAS, the Fire Department and the individual members of the Union are to regard themselves as public employees and are to be governed by the highest ideals of honor and integrity in all their public and personal conduct, in order that they may merit the respect and confidence of the general public. 236 of 684 7 ARTICLE I Recognition and Representation Section 1.1. Recognition and Representation. The City recognizes the Union as the sole and exclusive bargaining agent with respect to wages, hours and other conditions of employment for all uniformed classifications, including the rank of Shift Chief, below the rank of Assistant Fire Chief. Section 1.2. Probationary Employees. Probationary employees are covered by this Agreement; provided, however, that probationary employees during the first twelve (12) months of employment may be terminated or otherwise disciplined at the sole discretion of the City and such action shall not be subject to the grievance or arbitration procedure of this Agreement This probationary employment period may be extended for an employee who is required as a condition of employment to be a certified paramedic, during which time the sole reason that an employee may be discharged without cause or a hearing is for failing to meet the requirements for Paramedic certification as provided in Sections 15.1 and 15.5. 237 of 684 8 ARTICLE II Union Membership and Checkoff Section 2.1. Fair Share. Employees covered by this Agreement who are Union members as of the effective date of this Agreement, shall be required to maintain membership in the Union or if not members to pay, in lieu of dues, a fair share fee consisting of their proportionate share of the collective bargaining process, contract administration, and pursuit of matters affecting wages, hours and other conditions of employment. Employees hired on or after the effective date of this Agreement who elect not to become members of the Union shall also be required, following the completion of their probationary period, to pay a fair share fee. The amount of the fee shall be certified to the City by the Union, and fair share deductions shall be made at the same time and in the same manner as dues checkoff deductions under Section 2.2. Should any employee object to paying a fair share to the Union based upon bona fide religious tenets or teachings of a church or religious body of which such employee is a member, an amount equal to the employee’s fair share shall be paid to a nonreligious charitable organization mutually agreed upon by the employee and the Union. If the employee and the Union are unable to agree on the matter, payments in lieu of fair share shall be made to a charitable organization from a list of charitable organizations approved by the Illinois State Labor Relations Board. The Union shall certify to the City the charitable organization to which such payments are to be made, or the employee may elect to make such payments directly to the designated organization, provided that written receipts evidencing payment are supplied to the Union on a monthly basis. Section 2.2. Checkoff. Upon receipt of a signed authorization from an employee in the form set forth in Appendix “A”, the City agrees for the duration of this Agreement to deduct from such employee’s pay uniform monthly dues and uniform assessments (which may include a uniform amount to cover house dues if the Association so elects). The Union will notify the City in writing of the amount of the uniform dues or uniform assessments to be deducted. Deductions shall be made on the second City payday of each month and shall be remitted, together with an itemized statement, to the Treasurer of the Association no later than seven (7) days following the deduction. Section 2.3. Indemnification. The Union shall indemnify the City and hold it harmless against any and all claims, demands, suits or other forms of liability that may arise out of, or by reason of, any action taken by the City for the purpose of complying with the provisions of this Article. 238 of 684 9 ARTICLE III No Discrimination Section 3.1. General. Neither the City nor the Union shall discriminate against any employee because of race, creed, color, sex, national origin or Union activity. The use of the masculine pronoun in this document is understood to be for clerical convenience only, and it is further understood that the masculine pronoun includes the feminine pronoun as well. Section 3.2. Political Activity. Employees shall have the right to engage in political activities, including to identify themselves as members of the Evanston Fire Department, as long as they engage in such activities while they are off-duty and not in uniform and as long as they do not represent that their positions are positions that are sanctioned by the City or the Evanston Fire Department and make no threats and promises to voters concerning the delivery of services provided by the Evanston Fire Department. 239 of 684 10 ARTICLE IV Management Rights The City shall retain the sole right and authority to operate and direct the affairs of the City and the Fire Department in all its various aspects, including, but not limited to, all rights and authority exercised by the City prior to the execution of this Agreement, except as modified in this Agreement. Among the rights retained is the City’s right to determine its mission and set standards of service offered to the public, to direct the working forces, to plan, direct, control, and determine the operations or services to be conducted in or at the Fire Department or by the employees of the City; to assign and transfer employees; to hire, promote, demote, suspend, discipline or discharge for just cause, or relieve employees due to lack of work or for other legitimate reasons; to make and enforce reasonable rules and regulations; to change methods, equipment or facilities; provided, however, that the exercise of any of the above rights shall not conflict with any of the provisions of this Agreement. 240 of 684 11 ARTICLE V Seniority Section 5.1. Definition. Seniority is defined as the employee’s length of continuous service since his last date of hire, plus periods of prior service with the City’s Fire Department, but in no event including any service as a temporary employee. Seniority shall be determined from the following: a. Date of hire b. Placement on eligibility list For those employees hired under category grouping, the following shall be used: i. Date of hire ii. Category group placement iii. Date of original employment application iv. Coin toss Section 5.2. Layoff and Recall. In the event of layoff, the employee or employees with the least service in the classification shall be laid off. If a member of a particular classification is removed from his classification under the preceding sentence, he shall displace the least senior member in the last civil service rank the removed or displaced member held prior to his last promotion until the least senior Firefighter is displaced and laid off. When the City decides to recall to any classification reduced by layoff, it will recall any displaced or laid off employees to the positions affected in inverse order of removal, before making any new promotions or appointments. Section 5.3. Vacation Selection on Scheduling Vacation. When the City schedules vacations, employees shall be given preference as to vacation selection on the basis of seniority in the Fire Department (not within rank) and by shift to the extent that such scheduling will not interfere with Fire Department operations. Vacation days must be scheduled in no less than 24-hour increments. Employees shall be permitted an unlimited number of vacation picks, so long as such scheduling is consistent with the following sentence: The total number of employees scheduled off per shift for Kelly Days under Section 10.1 and vacation days shall be six employees (unless fewer vacation requests are received) except that only three (3) employees in the rank of Fire Captain or Shift Chief may be scheduled off for vacation on any shift. The City reserves the right to suspend and reschedule vacations and recall personnel during periods of extreme emergencies such as periods of conflagrations, riots, natural and man-made disasters, war, civil strife, injury, illness or sickness of a large number of the Fire Department employees. 241 of 684 12 ARTICLE VI Grievance Procedure Section 6.1. Definition of Grievance. A grievance is a difference of opinion between an employee or the Union and the City with respect to the meaning or application of the terms of this Agreement, or with respect to inequitable application of the Personnel Rules of the City or with respect to inequitable application of the Rules of the Fire Department. Section 6.2. Grievance Committee: Stewards. The Union shall appoint a Grievance Committee of not more than three (3) members to attend grievance meetings scheduled pursuant to Step 2 and Step 3. The Union may appoint nine (9) Stewards to participate in the grievance procedure to the extent set forth in Step 1 of the grievance procedure. The Union shall notify the Fire Chief in writing of the names of employees serving on the Grievance Committee and as Stewards. By mutual agreement between the City and Union, the parties may be represented by non-employee representatives at Step 3 of the grievance procedure. Section 6.3. Grievance Timing. The Grievance Procedure set forth in this Section applies to employees covered by this Agreement. Recognizing that grievances should be raised and settled promptly, a grievance must be raised within twenty-one (21) calendar days of the occurrence of the event giving rise to the grievance or within twenty-one (21) calendar days of the date the employee knew or reasonably should have known of the event giving rise to the grievance. A grievance shall be processed as follows: STEP 1: Written to Deputy or Division Chief: The Union may, within the time limits set forth above, file a written grievance signed by the employee and his Steward on a form provided by the City setting forth the nature of the grievance and the contract provision(s) involved. The Deputy or Division Chief designated by the Fire Chief to hear Step 1 grievances shall give a written answer in ten (10) calendar days after receipt of the written grievance. STEP 2: Appeal to Chief: If the grievance is not settled in Step 1 and the Union decides to appeal, the Grievance Committee shall, within ten (10) calendar days from receipt of the Step 1 answer, appeal in writing to the Fire Chief. The Grievance Committee and the Fire Chief will discuss the grievance within thirty (30) calendar days, at a mutually agreeable time. If no agreement is reached in such discussion, the Chief will give his answer in writing within ten (10) calendar days of the discussion. STEP 3: Appeal to City Manager: If the grievance is not settled in Step 2 and the Union decides to appeal, the Grievance Committee shall, within ten (10) calendar days after receipt of the Step 2 answer, file a written appeal to the City Manager. If the grievance involves a disciplinary suspension of seventy-two (72) hours or more, a demotion, or a discharge, there shall be a Step 3 meeting and a Step 3 answer from the City Manager. On all other grievances, the City Manager may elect not to hold a Step 3 meeting, in which event the City Manager shall advise the Union in writing within ten 242 of 684 13 (10) calendar days of receipt of the Step 3 appeal that the Step 2 answer of the Fire Chief is the final City answer in the grievance procedure, at which point the Union may appeal the grievance to Step 4, Arbitration, if the Union so chooses. In cases where the City Manager will hear a Step 3 grievance, a meeting between the City Manager, or his designee, and the Grievance Committee will be held at a mutually agreeable time, generally within thirty (30) calendar days. If no settlement is reached at such meeting, the City Manager, or his designee, shall give his answer in writing within twenty-one (21) calendar days of the meeting. STEP 4: Arbitration. If the grievance is not settled in accordance with the foregoing procedure, the Union may refer the grievance to arbitration by giving written notice to the City Manager within twenty-one (21) calendar days after receipt of the City’s answer in Step 3. The parties shall attempt to agree upon an arbitrator promptly. In the event the parties are unable to agree upon an arbitrator, the Federal Mediation and Conciliation Service (FMCS) shall be requested by either or both parties to submit simultaneously to both parties an identical list of seven (7) names of persons from their grievance arbitration panel, who are members of the National Academy of Arbitrators and are residents of Illinois, Wisconsin or Indiana. Both the Employer and the Union shall have the right to strike three (3) names from the list. The parties by a toss of a coin shall determine which party shall first strike one (1) name; the other party shall then strike one (1) name; provided that either party before striking any names, shall have the right to reject one panel in its entirety. The process will be repeated twice and the remaining named person shall be the arbitrator. The arbitrator shall be notified of his selection by a joint letter from the City and the Union requesting that he set a time and place for hearing, subject to the availability of the City and the Union representatives. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of this Agreement. He shall consider and decide only the specific issue submitted to him and his decision and award shall be based solely upon his interpretation of the meaning or application of the terms of this Agreement to the facts of the grievance presented. The decision and award of the arbitrator, which conforms with his authority, shall be final and binding upon the City, the Union and the employee or employees involved. The costs of the arbitration, including the fee and expenses of the arbitrator, shall be divided equally between the City and the Union. The City and the Union shall each be responsible for compensation of their own witnesses and/or representatives who attend arbitration hearings; provided, however, that the grievant shall be released from duty if necessary to attend such hearing without loss of pay. One (1) Union representative and any additional Union witnesses shall be released from work pursuant to Section 13.2, Exchange of Duty, to attend the arbitration hearing. Section 6.4. Time Limits. No grievance shall be entertained or processed unless it is filed within the time limits set forth in Section 6.3. If a grievance is not appealed within the time limits for appeal set forth above, or at least reasonably close to those time limits, it shall be deemed settled on the basis of the last answer of the City, provided that the parties may agree to extend any time limits. If the City fails to provide an answer within the time limits so provided, the Union may immediately appeal to the next Step. 243 of 684 14 Section 6.5. Investigation and Discussion. All grievance discussions and investigations shall take place in a manner which does not interfere with City operations. Generally, grievance meetings will be held during working hours. Section 6.6. Civil Service. It is understood that matters subject to Civil Service are not subject to this grievance procedure, except as provided in Section 6.8, Disciplinary Grievances. This provision shall not be construed as limiting or removing any Union right to bargain with respect to matters that remain subject to Civil Service (i.e., other than disciplinary grievances) in any negotiations relating to successor contracts. Section 6.7. Disciplinary Meetings. No meeting between the City and/or its designee and an employee held for the purpose of discussing actual disciplinary matters shall take place unless the employee and a designated Association representative have been provided with a two-hour notice of the time, place and purpose of the meeting. An Association representative shall be present at all such meetings. If said representative is not present, the employee shall not be required to participate in said meeting and the employee shall not be discharged or otherwise disciplined for said refusal. Nothing in this Agreement shall waive and/or abridge any employee’s rights, benefits or protections under the Firemen’s Disciplinary Act of Illinois, 50ILCS 745/et seq. Section 6.8. Disciplinary Grievances. Unless the first disciplinary offense is sufficiently serious to warrant discharge, discipline in the Fire Department shall be progressive and corrective, designed to improve behavior and not merely to punish. Where the City believes just cause exists to institute disciplinary action, the Employer shall have the option to assess the following penalties: Oral reprimand Written reprimand Suspension Demotion Discharge It is understood that the foregoing disciplinary steps may be repeated and/or certain progressive disciplinary steps may be omitted, depending upon the seriousness of the offense. Grievances may be filed with respect to the just cause of any disciplinary action (other than an oral reprimand) taken against an employee. If an employee is suspended or discharged, a grievance protesting the suspension or discharge shall be filed in the first instance at Step 3 of the grievance procedure within ten (10) calendar days of the imposition of discipline, and shall thereafter be processed in accordance with Section 6.3 of this Agreement. If the discipline involves a disciplinary suspension of 72 hours or more or demotion or discharge, the parties will request an arbitration panel pursuant to 244 of 684 15 the grievance/arbitration procedure of this Agreement when the grievance is filed at Step 3, if the Union so requests in writing. Discharge and disciplinary suspensions shall be subject to review under the grievance procedure up to and including arbitration. Disciplinary actions shall be subject to review under the grievance procedure only. Such review procedures are in lieu of and expressly supersede and preempt the employee notification and appeal procedures of the City Civil Service Commission. Such contractual review procedure shall be the sole and exclusive method of reviewing all disciplinary action. 245 of 684 16 ARTICLE VII No Strikes – No Lockouts The Union, its officers and agents, and the employees covered by this Agreement agree not to instigate, promote, sponsor, engage in, or condone any strike, slowdown, concerted stoppage of work or any other intentional interruption of operations. Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the City. The City will not lock out any employees during the term of this Agreement as a result of a labor dispute with the Union. 246 of 684 17 ARTICLE VIII Leaves of Absence Section 8.1. Union Leave. Leaves of absence shall be granted, to the extent that there is no interference with normal operations of the Fire Department, to employees who are elected, delegated or appointed to attend State or National seminars or conventions of the International Association of Fire Fighters, and other Labor Affiliation conventions and meetings, including but not limited to State AFL-CIO Conventions, Associated Fire Fighters of Illinois Conventions and District Meetings. Absence from an employee’s regular shift because of said leave shall be paid by the City, but not to exceed a total of fourteen (14) twenty-four (24) hour shifts per year for the bargaining unit for the term of this Agreement. Any request for such leaves shall be submitted in writing by the Union to the Fire Chief and shall be answered in writing, no later than five (5) calendar days following the request. Furthermore, the City will attempt to comply with employee requests to schedule holiday and vacation time off to coincide with a Union convention or educational conference. An employee who takes extended leave for full-time Union work shall hold reemployment rights for two (2) years to be reemployed in the first available vacancy. These rights may be extended by mutual agreement between the City and Union. Section 8.2. Short-Term Military Leave. Any employee who is a member of a reserve force of the Armed Forces of the United States, or the State of Illinois, and who is ordered by the appropriate authorities to attend training programs or perform assigned duties shall be granted a leave of absence for the period of such activity and shall suffer no loss of seniority rights. During leaves for annual training, the employee shall continue to receive his or her regular compensation. During leaves for reserve/guard basic training and up to 60 days of special or advanced training, if the employee’s compensation for military activities is less than his compensation as an employee, he shall receive his regular compensation as a public employee minus the amount of his or her base pay for military activities provided the employee provides proof of what he was paid during his reserve/guard training. For weekend military leave, the employee shall have the option of: (a) being allowed the necessary time off without pay; or (b) arranging a duty trade. Section 8.3. Active Military Service. An employee who enters into the active service of the Armed Forces of the United States while in the service of the City shall be granted a leave of absence for the period of such service. For employees who are members of the reserves or National Guard who are mobilized to active military duty as a result of an order of the President of the United States, the City will provide compensation during such leave equivalent to the difference between the employee’s regular pay and the total compensation received for the period of service, less any allowance for travel, lodging or food. The City agrees to maintain the medical insurance and coverage (single or family) in which the employee is enrolled when called to active duty, minus the regular employee contribution. 247 of 684 18 Employees ordered to active duty will present their orders to their supervisor as soon as possible, but not later than within three (3) working days of receipt of such orders, and shall place their request for Active Military Service leave in writing. To the best of the ability of the employee and the City, the terms and conditions of such Active Military Service will be placed in writing prior to the employee leaving for active duty; if not possible, the information will be mailed to the employee’s designated agent (spouse or other individual) and that person will be authorized by the employee to act on his behalf on those matters while the employee is on active duty. Employees discharged from the Armed Forces must report ready for assignment within ninety (90) days following said discharge. The City shall have up to fourteen (14) days from the date of application to place such returning serviceman. Employees covered under this Section shall be credited with the seniority which would have accumulated during time spent in the Armed Forces. Nothing in this section will prohibit the City from acting in accordance with any federal or state-enacted legislation. Section 8.4. Education Leave. Employees may be granted, upon request, a leave of absence not to exceed one (1) year for educational purposes, without pay. If leave granted under this Section is for education which is related to fire service, seniority shall accumulate during said leave. Leave under this Section may be extended upon mutual agreement of the City and the employee. The City has the right to require a transcript to prove that the employee satisfied the education leave requirement. Section 8.5. Personal Leave. An employee with one (1) year of service in the Department may be granted an unpaid personal leave of absence not to exceed one (1) year. If the leave is thirty (30) calendar days or less, seniority shall accumulate, group insurance shall continue as set forth in Article XI and the employee shall be reinstated to his former position. If the leave is over thirty (30) calendar days, seniority shall not accumulate, the employee may continue group insurance by paying the entire premium, and the employee shall be eligible for rehire ahead of all other new hires for one (1) year after termination of the leave. Leaves granted under this Section shall be at the discretion of the Fire Chief. The Department may establish procedures to administer the personal leave policy. Section 8.6. Family and Medical Leave. Banked Time: Refers to either vacation or sick leave that was accumulated prior to January of the current year. Accrued Time: Refers to either vacation or sick leave that is being accumulated between January 1 and December 31 of the current year. (a) General Conditions: (1) An employee may request leave under the Family and Medical Leave Act. (2) A leave year for purposes of FMLA shall be the calendar year. (3) All employees who meet the applicable hours of work requirement during the preceding twelve (12) month period of employment shall be granted a 248 of 684 19 total of twelve calendar weeks of family and/or medical leave during each calendar year for the following reasons: i. the birth of an employee’s child and in order to care for the child; ii. the placement of a child with an employee for adoption or foster care; iii. to care for a spouse, child, or parent who has a serious health condition; or iv. a serious health condition that renders the employee incapable of performing the functions of his job. (4) The twelve calendar week limit referred to in this Section shall either be consecutive or intermittent as permitted by FMLA regulations. (5) The employee will be required to provide advance leave notice and medical certification. The taking of FMLA leave may be denied if requirements are not met. If the need for Family Medical Leave is foreseeable, the employee shall give the City at least 30 days prior written notice if possible. Where the need for leave is not foreseeable, the employee shall notify the City as soon as practicable, generally within one to two business days of learning of the need for leave. (6) The employee will be required to submit appropriate certifications concerning the reason for using FMLA leave or the reason for failure to return to work at the conclusion of an FMLA leave, in accordance with the FMLA. (7) While on FMLA leave, the employee’s group health insurance coverage will be maintained, with the employee paying the regular employee contribution. (8) During FMLA leave, seniority shall continue to accrue regardless of whether the employee is in pay status or not. Paid leave benefits do not accrue during period of unpaid FMLA leave. (9) Employees on FMLA leave must notify the City in writing at least fourteen (14) calendar days prior to when they wish to return to work, so that arrangements for a fitness for duty report, if required, may be made efficiently. (10) If the employee fails to return to work at the conclusion of a FMLA leave, the employee shall repay to the City the premiums paid on the employee’s behalf to maintain insurance coverage while on FMLA leave unless the reason the employee does not return to work is because of i) retirement under the pension plan; ii) the continuation, recurrence or onset of a serious health condition that would otherwise entitle the employee to leave under FMLA, or iii) circumstances beyond the employee’s control. (11) Definition of terms will be that as stated in the Family and Medical Leave Act. (b) FMLA leave due to the birth of a child, placement of a child for adoption or foster care: An employee who requests FMLA leave due to giving birth may use accrued sick leave, banked sick leave, accrued vacation, banked vacation, donated sick leave or compensatory time to be designated by the employee prior to the leave. The employee must specify in advance the amount of paid leave to be used. 249 of 684 20 If the employee exhausts all the leave as stated above, the employee will then be on an unpaid FMLA leave basis, which leave will not exceed twelve calendar weeks in a calendar year. The employee must return to work at the conclusion of the FMLA leave, unless she is medically unable to return to work. In such cases, the conditions specified in subsection (d) shall apply. Employees not giving birth may request FMLA leave following the birth of a child or placement of a child for adoption or foster care. Such FMLA leave will not exceed twelve calendar weeks in a calendar year. The employee may use accrued vacation or compensatory time for some or all of the FMLA period. If the employee does not have sufficient accrued vacation or compensatory time for the full FMLA leave requested, the balance will be on an unpaid basis. The employee must return to work at the completion of the FMLA, or his employment will be terminated. The employee may use up to three (3) working days of banked sick leave not to be considered part of the FMLA. If the employee has no banked time available, annual accrued time may be used. (c) FMLA leave for an immediate family member with a serious health condition: An employee may request FMLA leave to care for an immediate family member (employee’s spouse or child, employee’s parent, or spouse’s parent) with a serious health condition. Such FMLA leave will not exceed twelve calendar weeks in a calendar year; the employee may use accrued sick leave, banked sick leave, accrued vacation, banked vacation, donated sick leave, or compensatory time in this order, for some or all of the FMLA. If the employee exhausts all leave as stated as above, the balance will be on an unpaid basis. The employee must return to work at the completion of the FMLA, or his employment will be terminated. (d) FMLA leave for the employee’s own serious health condition: An employee requesting FMLA leave for his own serious health condition must first use any or all of his accrued sick leave; if an employee has used up all his accrued sick leave the employee may, at the employee’s option, use banked sick leave, accrued vacation, banked vacation, donated sick leave and/or compensatory time may be used in this order. If the employee exhausts all leave as stated above, the employee will then be on FMLA leave on an unpaid basis not to exceed twelve calendar weeks in a calendar year. If the employee continues to have the same serious medical condition after exhausting accrued time and the twelve calendar weeks of FMLA, he can request to be placed on a permanent leave of absence not to exceed nine calendar months. During that permanent leave of absence, the employee is responsible for paying 100% of the cost of health insurance coverage. If an employee becomes able to return to work during the permanent leave of absence, he may apply for re-employment and if qualified, placed on a re-employment list for the position held immediately prior to the taking of the leave. If the employee is not able to return to work by the conclusion of the permanent leave of absence, employment will be terminated. 250 of 684 21 Section 8.7. Maternity Leave. It is recognized that reproductive health can be affected adversely by the conditions encountered in firefighting and EMS. When a member becomes pregnant, it is strongly advised, though not required, that she report her condition to the Fire Chief. Once a member has provided verification of her pregnancy from her own doctor, she shall be offered a non-hazardous, operational light duty assignment within the department in accordance with the provisions of 775 ILCS 5/2-102(H) using a 24/48 or 37.5 hour schedule as selected by the pregnant firefighter. Pregnant firefighters will not be required to use (5) 24 hour shift days (120 hours) of sick leave prior to being assigned light duty as noted in Section 13.10 Light Duty. The female firefighter will have the option to bank any unused vacation or bank time while pregnant to be used after the delivery. A member is not required to accept a non-operational light duty assignment. She is, however, encouraged to do so because of the unpredictable nature of emergency response. There is a potential risk to a pregnant woman and/or her developing fetus from activities associated with normal operational duties including firefighting, hazardous materials response, and EMS exposures. After giving birth, or at the termination of the pregnancy, the member shall be placed on FMLA, in accordance with Section 8.6(b) of this CBA. Prior to returning to normal operational duties the member must have approval from her personal physician. Such verification of readiness to work shall be in writing. This verification shall be given to the designated City physician for fitness for duty physical. When the member has been found to be fit, she will be reinstated in her former position. At no time when a member becomes pregnant or during the pregnancy, will the member lose their job, position, seniority and benefits. Nor do they lose the eligibility for promotion or participate in a promotional exam due to any type of leave or non- operational duty assignment. 251 of 684 22 ARTICLE IX Wages and Benefits Section 9.1. Salary Schedules. Salary schedules effective January 1, 2017 through December 31, 2018 for the classifications covered by this Agreement are as follows: an increase of 0% to be applied retroactively back to January 1, 2017; an increase of 2.75% to be applied retroactively back to July 1, 2017; and an increase of 3% to be applied retroactively back to January 1, 2018; and are set forth in Appendix B attached hereto and made a part hereof. All employees hired after January 1, 2012 will start at the NH step of the pay range for Firefighter; employees will be eligible for merit review consideration to the A step at the successful completion of probation; employees are eligible for merit increase consideration to the next highest step based on performance after completing 12 months of service in the current step; possession of the 30 hours of college credit as specified in Section 9.9 makes the employee eligible to move to the G step following completion of 12 months at the F step; employees eligible for education pay under Section 9.9 will not receive that additional pay until completion of probation. All Captains and Shift Chiefs shall start at the D or D/P step of the applicable Salary Schedule. Section 9.2. Paid Holidays. a) Shift personnel who are regularly scheduled to work the following holidays shall be compensated at the rate of time and a half rather than straight time for all hours worked on said holidays: New Year’s Day Christmas Eve Christmas Day 4th of July Thanksgiving Day Labor Day Above paid holidays shall be the 24 hour period commencing at 7:00 a.m. on the date of the actual holiday. Recognized holidays under this section shall be on the date of the actual holiday as opposed to the day on which the holiday may be observed by the City. b) If an employee is not regularly scheduled to work one of the following days and is subject to a mandatory hire back on that day, the employee shall be paid two (2) times the hourly salary rate for all hours worked on that day. New Year’s Day Martin Luther King Jr.’s Birthday Easter Fourth of July Labor Day Thanksgiving Day Christmas Day The foregoing is applicable for the actual holiday, and is not applicable for any day celebrated in lieu of the holiday. This subsection b) does not apply to exchanges of duty under Section 13.2. 252 of 684 23 c) The following holidays are observed for the purpose of holiday work schedules: New Year’s Day Martin Luther King, Jr.’s Birthday Easter Sunday Memorial Day July 4th Labor Day Veterans’ Day Thanksgiving Day Christmas Eve Christmas Day Sunday The foregoing is applicable for the actual holiday, and is not applicable for any day celebrated in lieu of the holiday. Holiday routine: Stations, apparatus and all equipment will be maintained in a clean and ready status to respond to all alarms and calls for service. Public education/relations such as, but not limited to, tours, neighborhood picnics, safety fairs, block parties and holiday related events such as participation in parades and standby at fireworks displays will be allowed. Any day designated as a holiday will not have assigned training unless prior approval is agreed to at a labor/management meeting. d) Five Day Employees: Employees who are scheduled to work a five day 37.5 hour work week will work the hours of 0830 to 1700 (8:30 a.m. to 5 p.m.) with the exception of Saturday, Sunday and City Holidays. If they are required to work any designated City Holiday they will receive holiday pay at two (2) times the hourly salary for all hours worked. Section 9.3. Paid Vacations. For vacations beginning January 1, 1992, employees with six months or more of service shall receive paid vacation during each year, calculated as follows Service Vacation Time One year but less than six years Five 24-hour shifts Six years but less than twelve years Seven 24-hour shifts Twelve years but less than fifteen years Eight 24-hour shifts Fifteen years but less than twenty years Ten 24-hour shifts Twenty years but less than twenty-five years Eleven 24-hour shifts Twenty-five years or more Twelve 24-hour shifts Completion of the service year in the calendar year in which the vacation is taken shall determine the number of vacation days the employee will earn and is entitled to take. In the year in which the employee terminates employment, the employee will either take or be paid out at termination for all vacation earned up to the pay period of his termination. 253 of 684 24 New employees of the Fire Department shall accrue 4.62 hours per pay period of vacation time from his/her date of hire. These new employees shall not be eligible for a vacation in the calendar year in which they are hired. Section 9.4. Use of Banked Vacation Time. (a) Openings into which banked vacation hours may be used will be limited to the days left open after the normal vacation selection process (Section 5.4 of this contract) is completed, openings created by the termination of an employee, situations involving shift transfers or other scheduling changes which create an opening. A terminated employee’s Kelly Days will also be available for picking, but must be forfeited when the vacancy is filled. (b) Employees will not be allowed to bring their vacation hour total below zero (0). Example: an employee will need a minimum of 24 hours at the beginning of the process to be able to make one 24-hour selection. (c) At the completion of the normal vacation selection process, vacation rosters will be posted in all fire stations with a posting date printed on them. Applications for the use of banked vacation hours in any openings, including mid-year openings, will be accepted by that shift’s Chief for a period of 14 calendar days starting with the roster or opening posting date. Thereafter, upon written request to the employee’s Chief or his/her designee. That designee will grant the use of banked vacation hours on a first- come, first-served basis. Seniority (Section 9.4d) will be used when multiple requests are received on the same day requesting to use the same date. (d) A seniority list of applicants will be created. Selections will begin with the most senior employee who will make one selection, then go the next senior and so on; there will be no limit to the number of selections an individual may make other than the need to maintain a minimum balance of zero (0) hours. Selection will continue until all openings are filled or the applicants have completed their selections. This will close those days to any other selections. Selections must be scheduled in no less than 24- hour increments. (e) All selections made are final. There will be no trading or canceling of any of these selections with the exception of those taken during Kelly Day openings which may need to be forfeited. Section 9.5. Sick Leave. (a) Employees shall accrue sick leave at the rate of 72 hours for the first year of employment (three 24-hour shifts; 2.77 hours/pay period) and 144 hours for subsequent years of employment (six 24-hour shifts; 5.54 hours/pay period), with a maximum accrual of 2,280 hours (95 24-hour shifts). (b) Whenever an employee with ten (10) or more years of service resigns, the employee shall have directed to the Post-Employment Health Plan one hundred percent (100%) of accumulated sick days with a maximum of 500 hours. Effective March 1, 2001, for those employees who retire and qualify for a pension, and for those 254 of 684 25 employees granted a disability pension, the maximum sick leave payout is increased to 620 hours, all of which will be directed to the PEHP. There shall be no cash payout to the employee of any accrued sick leave, in accordance with Article XI, Section 11.6. (c) If an employee has 800 hours of banked sick leave as of January 1, he shall be eligible to receive in the month of January following the end of said year, a payout at the rate of one hundred percent (100%) for the difference between the sick leave hours accrued during that year less those sick leave hours used during that year. The first forty-eight (48) hours of such payment, if the employee is eligible, shall be directed to the Post-Employment Health Plan. Any hours available for payment above the first forty-eight will be paid to the employee if he so elects, or he may elect to defer the payment to the City’s deferred compensation program or to the employee’s HSA, if allowable. Effective January 1, 2018, and continuing, an eligible employee shall receive a payout as described above, except that any such payment shall not exceed 120 hours. All unused accrued sick hours exceeding the 120 hour maximum payout will remain in the employee’s sick leave bank. (d) In the event of death of an employee (not a retiree), the employee’s beneficiary shall receive a payment equivalent to one hundred percent (100%) of all accrued but unused sick leave. The beneficiary shall be the individual designated by the employee as beneficiary under the group life insurance plan. If there is no life insurance policy in place, the beneficiaries shall be determined by the names entered on the “Designation of Beneficiary Form.” (e) In the event of illness of an employee’s spouse or dependent children which is serious enough to warrant the presence of the employee, one (1) 24-hour day of accrued sick leave per incident may be used, with an annual maximum of three (3) such sick leave usage days. Additional sick leave beyond the three (3) days may be granted by the Fire Chief. (f) In order to be eligible to direct sick leave payment at time of termination to the PEHP, an employee must give two weeks’ notice of intent to resign or retire. The Fire Chief may waive this requirement in special circumstances. (g) Sick Leave Donation. An individual employee may donate up to two 24-hours shifts per year to another employee in case of that employee’s own serious medical condition or the serious medical condition of an immediate family member (as defined by FMLA). No employee may receive any donated sick leave until his accrued and banked sick leave accrual has been exhausted. No employee shall receive more than 30 24-hour shifts in any calendar year. Donations of sick leave will be taken from banked time and are not chargeable to annual sick leave payout eligibility. If the donated sick leave is for the employee’s own serious medical condition, it will be considered an addition to the twelve calendar weeks of Family Medical Leave. If the donated sick leave is for the employee’s immediate family member, the donated sick leave will be considered as part of the twelve calendar weeks of Family Medical Leave. 255 of 684 26 Section 9.6. Funeral Leave. In the event of death in the immediate family, an employee shall be granted paid funeral leave of two (2) 24-hour shifts. Requests for funeral leave must be made and used within 10 calendar days following the day of death. Funeral leave will be granted under this section for employees on duty. Vacation or any other leave time will not be converted to funeral leave. For the purpose of calculating funeral leave, the first full day of absence shall be counted as the first day of funeral leave. Immediate family shall be defined as the employee’s father, mother, spouse, child, brother, sister, father-in-law, mother-in-law, brother-in-law, sister-in-law, grandmother, grandfather, spouse’s grandmother and grandfather, grandchild or minor child’s parent. “Mother” and “father” shall include persons other than the employee’s actual parent if said person or persons reared the employee during a substantial period of his childhood. If an employee needs more than the funeral leave provided in this Section, he may request the use of accrued or banked vacation time or comp time. Employees who wish to attend a funeral for other than their immediate family may request the use of one accrued or banked vacation day to attend such funeral, as long as 24 hours’ advance notice is given to the department and so long as the City is not required to hire back an employee to replace the absent Fire Fighter. Section 9.7. Jury Duty. When an employee is called for service as a juror on a shift he is scheduled to work, the employee will receive pay for the shift at his regular straight-time hourly rate, if the employee gives advance notice to the City and provides substantiation of jury service. Any compensation provided in return for serving as a juror may be kept by the employee. Section 9.8. Uniforms. (a) The City will provide all uniforms, protective clothing and protective devices which the City determines are required of employees in performance of their duties, without cost to any employee. The list of uniform items which the City will provide is set forth below, or the City will provide substitute items which the City determines are appropriate. The City will replace any required uniform and equipment items through vendors selected by the City as such items become worn out or damaged, provided that the employee must turn in worn out/damaged uniform and equipment items to the representative designated by the Fire Chief and receive approval from such representative to replace the item or items; provided, further, that replacement will not be made for uniform and equipment items lost through employee negligence. (b) The list of uniform items is: Protective Clothing: Fire Helmet Bunker Coat Bunker Pants Fire Boots Suspenders Firefighting Gloves 2 Nomex Hoods SCBA Face Piece Truckman’s Belt Extrication Gloves 256 of 684 27 Class A Uniform Clothing: 2 Brushed Silver Name Tags Class A Cap Cap Badge/Bugles Rank Cap Strap 1 Class A Dress Trouser 1 Class A Dress Coat 1 Dress Belt 1 Class A Short Sleeve Shirt 1 Class A Long Sleeve Shirt 1 Dress Shoe 1 Class A Tie (navy blue) Badge Class B and Workout Uniform: Class B Shirts (4 total, Short or Long) 2 Black Duty Shoes/Boot (1 may be athletic shoe for summer uniform) 1 Seasonal Coat with vapor barrier and liner 1 Garrison Belt (black) Badge 3 Polo Shirts 1 Duty Work Shorts 4 Work Pants (navy) 1 Pair Winter Gloves 4 Work Tee- Shirts 2 Pullover Job Shirts 1 Exercise Shorts 1 Sweatshirt 1 Sweatpants 1 Summer Hat/ 1 Winter Hat Section 9.9. Educational Pay. There shall be education pay as follows: (a) Thirty Hours. The City’s education pay program shall be continued in effect for the term of this Agreement (pay increase as defined in Section 9.1) and shall be subject to the following conditions: Completion of thirty (30) hours of college credit in Fire service and EMS related courses. (b) Associate Degree in Fire Science. Employees who currently hold, or who subsequently obtain, an Associate Degree in Fire Science from an institution approved by the Fire Chief will receive a pay increase of two percent (2%) above the base salary rate as set forth in Appendix B. An employee with multiple degrees (associates, bachelors, masters) is only permitted to receive the pay increase for one degree. (c) Bachelor’s Degree in Fire Science. Employees who currently hold, or who subsequently obtain, a Bachelor’s Degree in Fire Science from an institution approved by the Fire Chief will receive a pay increase of four percent (4%) above the base salary rate set forth in Appendix B. An employee with multiple degrees (associates, bachelors, masters) is only permitted to receive the pay increase for one degree. (d) Master’s Degree in Fire Science/Public Safety. Employees who currently hold, or who subsequently obtain from an institution approved by the Fire Chief a Master’s Degree in Fire Science or Public Safety with a fire safety concentration will receive a pay increase of four percent (4%) above the base salary rate set forth in Appendix B. 257 of 684 28 An employee with multiple degrees (associate’s, bachelor’s, master’s) is only permitted to receive the pay increase for one degree. Section 9.10. Longevity Pay. Employees shall receive longevity pay as follows: Service in Evanston Fire Department Longevity Pay Based on Current Monthly Salary Upon completion of 10 years of service but less than 15 years 1% Upon completion of 15 years of service but less than 20 years 3% Upon completion of 20 years of service but less than 25 years 4% Upon completion of 25 years of service or more 6% Section 9.11. Paramedic Differential. Employees who are qualified as Paramedics shall receive a pay differential equivalent to 6% of the G step of the Firefighter salary per month above the employee’s regular pay grade. The employee must remain qualified as a Paramedic to continue to receive the Paramedic pay. Section 9.12. Five-Day Employees. Employees who are scheduled to work a five (5) day, 37.5-hour work week, such as Fire Prevention Bureau members, shall receive benefits (e.g., vacation, sick pay, etc.) computed on a ratio of 37.5/49.8, except that said employees shall not receive Kelly Days. Employees assigned to a 37.5 hour week for light duty or to attend schools or for other training purposes shall continue to accrue vacation and sick leave benefits according to the 24/48 work schedule, shall not receive Kelly Days, and shall be paid overtime at the 24/48 rate. FPB assignments will be the decision of the Fire Chief or designee. Assignments as FPB/Investigator will be for a period of one (1) year, subject to removal by the Chief for non-performance, and renewable from year to year. Employees interested in becoming a Bureau inspector investigator shall express such interest in writing to the Fire Chief, who will consider such requests near the end of the incumbent’s year assignment. Section 9.13. Pay Differential. Employees assigned as a Temporary Duty Assignment as a member of the Fire Prevention Bureau shall receive a pay differential above the employee’s regular pay grade of $3,600 per year. Said pay differential shall be made for any full or partial month where the employee is assigned as a member of the Fire Prevention Bureau. 258 of 684 29 Section 9.14. Special Team Leaders Special Operations Team Leaders will be established for the following teams: • Technical Rescue (Local and MABAS) • Hazardous Materials (Local and MABAS) • Surface Water Rescue (Local) • Dive Team (MABAS) Appointed Team Leaders with responsibility for a Special Operations Team will be paid $750 per year while serving in such assignment. Duties and Responsibilities Under the supervision of the Special Operations Chief, the Team Leaders will have the authority and duty to coordinate, develop and complete the following for their respective teams: • Coordinate with the Special Operations Chief and Division Chief of Operations annual training schedules for the team. • Provide Division and Shift Chiefs with the team’s annual departmental and MABAS Division 3 training schedules. • Manage and record all team specific training for team members, including quarterly updates to Division Chief. • Assist the Special Operations Chief in coordinating the attendance of MABAS Division Training. • Develop annual Shift level training relative to their team. • Complete annual inventory of their team’s equipment. • Assist Special Operations Chief in the scheduling of general service repair and maintenance of all team equipment. • Assist Special Operations Chief in the development of an annual operating budget for their team. • Complete and submit annual MABAS STAC and Medical Reports as well as MABAS Registration Forms as required. • Ensure proper seasonal installation and removal of equipment (Wave Runners). • Assist Special Operations Chief in selection of team members. Appointed MABAS Special Operations Team Leaders shall maintain dual responsibility as Leader for a Local Response Team (if one exists) and will be paid an additional $500 per year while serving in such assignment. Local Team Leader Duties • Develop shift support level training relative to their local team. • While on duty, lead shift support level training through PowerPoints, hands on training and quarterly scenario based drills. • Manage and maintain certification and training records for all local team members. • Assist Special Operations Chief in the development of a separate annual operating budget for their local team. 259 of 684 30 Unless Team Leader chooses to utilize free time during the course of a duty shift, administrative duties, as defined above, shall be performed between 0830-1700 hours. Special Operations Team Leaders will work on a shift schedule unless assigned to the FPB where they will be subject to the provisions of Article IX Section 9.12. Qualifications for Technical Rescue, Dive and Haz-Mat: • Selection will be made without regard to rank as Firefighter or Captain • Current MABAS Division 3 Team Member in good standing • OSFM Instructor II • OSFM or NFA Incident Safety Officer • Technical rescue or Haz-Mat certifications need to be at the OSFM Technician Level or equivalent for their team’s disciplines • Dive certifications through PADI, ERDI/DRI certifications for the following: Advanced Open Water, Public Safety Diver, Rescue Diver, Ice Diver Applicants will be given 12 months to get the required certifications Qualifications for Surface Water Rescue: • Selection will be made without regard to rank as Firefighter or Captain • Completion of the 40 hour Rescue Water Craft (RWC) training program • Completion of the lifeguard training provided by the EFD / Evanston Lifeguards • OSFM Instructor II • Completion of a Boating Safety Course • OSFM or NFA Incident Safety Officer • Applicants will be given 12 months to get the required certifications Selection Assignment as Team Leader will be for a period of one year, renewable from year to year. Vacancies will be deemed to occur when an incumbent chooses to leave the position, or is removed by the Fire Chief for non-performance. In the event that vacancies occur, they shall be posted for 30 days. Members interested in becoming a Team leader shall express such interest in writing to the Fire Chief or designee. The Fire Chief will make the selection of Team Leaders, after the posting period and selection process. In cases where multiple applicants are equally qualified (certifications/training) under this section, preference shall be given to those with the most seniority on the Special Team. 260 of 684 31 Section 9.15. EMS/Paramedic Shift Coordinator. There will be three (3) EMS/Paramedic Shift Coordinators, one (1) for each shift. The employees assigned to this position will be paid an additional $3,000 per year while serving in such assignment. Duties and Responsibilities Under the supervision of the EMS Division Chief, EMS/Paramedic Coordinators will have the authority and duty to coordinate, develop and complete the following: • Review and process Shifts EMS reports on a daily basis. This will include requesting corrections and the filing of missing reports as needed. • Coordinate with the EMS Division Chief and Division Chief of Operations annual EMS schedules for the Department. • Assist EMS Division Chief in the scheduling and preparation of transport and non-transport vehicles for annual safety inspections and licensure. • Attend and/or Chair EMS Committee Meetings for their respective Shift. • Check email at the start of each Shift for EMS related updates, requests and work issues. • Oversee the monthly-expired drug exchange for their respective Shift. • Work with Shift Chiefs in the assignment of Paramedic Preceptors for new and transferring paramedics. • Coordinate assigned preceptors on their respective Shift and resolve issues as they develop. • All three (3) EMS/Paramedic Coordinators will meet with the EMS Division Chief to resolve issues within and across Shifts as needed. • Assist in the administration of electronic PCR Program. • Complete ongoing inventory of EMS equipment and order supplies as needed. • Quality assurance review of random and anonymous EMS reports on a weekly basis for periodic training sessions. Unless the Coordinator chooses to utilize free time during the course of a shift duty, administrative duties, as defined above, shall be performed between 0830-1700 hours. The EMS/Paramedic Shift Coordinator will work on a shift schedule assigned to the FPB where they will be subject to the provisions of Article IX Section 9.12. Qualifications • Selection will be made without regard to rank as Firefighter or Captain, provided the applicant have a minimum of three (3) years’ experience as an EMT-P with the St. Francis EMS System and three (3) years’ experience with the Evanston Fire Department overall • Any Firefighter applicant must be a certified St. Francis/EFD Preceptor • EMT-P in good standing • ACLS and PALS Certifications • Applicants will be given 12 months to get the required certifications, including preceptor 261 of 684 32 Selection The selection of EMS/Paramedic Shift Coordinator will be made by the Fire Chief or designee after posting of the position for thirty calendar days, giving all interested applicants the opportunity to apply. Assignment as EMS/Paramedic Shift Coordinator will be for a period of one year, renewable from year to year. Vacancies will be deemed to occur when an incumbent chooses to leave the position or is removed by the Fire Chief for non-performance. In the event that vacancies occur, they shall be posted for 30 days. Members interested in becoming EMS/Paramedic Shift Coordinator shall express such interest in writing to the Fire Chief or designee. Section 9.16. Deferred Compensation Program. The City agrees to co-administer a deferred compensation program (known as a 457 plan) sponsored by the IAFF for members of the bargaining unit. There will be a one- time $25 charge to each participating employee to offset the City’s cost in adding a new program. 262 of 684 33 ARTICLE X Hours of Work and Overtime Section 10.1. Normal Workday and Work Cycle. The normal shift schedule for Fire Fighters whose principal assignment is fire suppression and/or EMS duty shall be twenty-four (24) consecutive hours of duty, normally beginning at 7:00 a.m., followed by forty-eight (48) consecutive hours off duty. The normal work cycle for such Fire Fighters shall be nine (9) such twenty-four (24) hour shifts within a twenty-seven (27) day work period. The hours thus generated shall be reduced by scheduling a “Kelly Day” off duty every ninth duty day to produce an annual average work week of 49.8 hours per week. The City shall schedule the Kelly Days as provided in this Section. In the event the City regularly schedules an employee or employees for a duty schedule other than the normal schedule: 1. The duty schedule shall be as described in Section 9.12 of this Agreement; 2. Employees moving from a 37.5 hour work week for mandatory training back to a 24/48 shift schedule shall receive time and one half for all hours worked over 49.8 in the week they return to a 24/48 shift schedule; 3. the Fire Chief will grant an interview to the affected employee to provide an opportunity to discuss any complications with such a schedule change before the schedule change is put into effect; provided, however, the City will request and consider volunteers before making a change on a mandatory basis. To be eligible for the Kelly Days provided for in each year of this Agreement, the employee must be an employee of the Department as of January 1 of that year. If an employee is not an employee of the Department as of January 1, he shall be eligible for one Kelly Day (one 24-hour shift) in that year for each twenty- seven (27) days of employment. Section 10.2. Overtime. (a) Overtime shall be defined as all hours worked in excess of the scheduled normal work day. (b) Overtime shall be paid at the rate of one and one-half the hourly salary rate for all hours worked in excess of the scheduled normal work day. All scheduled, voluntary overtime shall be paid at the rate of one and one-half the hourly salary rate based on time worked. All mandatory overtime and all unscheduled overtime (i.e. emergency call back or hireback to fill a department need) shall receive a minimum of four hours pay at one and one-half his/her normal rate. (c) Overtime pay shall be calculated to the nearest one-quarter hour. (d) If the City schedules mandatory training hours on off-duty time and directs an employee in writing to attend, the employee shall receive double time pay for said hours, except: i. new employees attending mandatory training as a condition of employment shall be paid at the rate of time and one-half; and 263 of 684 34 ii. Fire Officers attending up to 16 hours per calendar year and Shift Chiefs attending up to 12 hours per calendar year of mandatory training in supervisory and/or management skills shall be paid at time and one-half. If the mandatory training session is held on the employee’s vacation or Kelly Day, the employee will not be required to attend on that day. The minimum set forth in subsection (b) shall not apply. (e) Employees assigned to a 37.5 hour work week schedule shall be paid overtime for all hours in excess of 7.5 hours per day. Section 10.3. Compensatory Time. An employee who is scheduled to work beyond his normally scheduled hours of work may request to take compensatory time in lieu of pay. The employee shall be entitled to one and one-half hours of compensatory time for all hours in excess of his normal work schedule. When an employee works a hire-back or otherwise earns compensatory time off, he may elect to bank the hours as compensatory time in lieu of receiving monetary compensation in that pay period. In consideration of the City offering the use of compensation time in accordance with this section, the City and the Union agree, in furtherance of Section 7(o)(5) of the Fair Labor Standards Act, to place restrictions on the use of compensatory time under circumstances which both parties agree would constitute an “undue disruption” of the Department’s operations. This section will allow employees use compensatory time to take time off at a future date, even during times when Shift Vacation Calendar might otherwise be full and would prevent normal scheduling of time off. Effective January 1, 2012, any time previously accrued and categorized as Compensatory Time will be transferred hour for hour into a Hire Back/Comp Time Bank and be re-categorized as Hire-Back Comp/Time (HBCT) The following procedure shall be followed for utilizing the HBCT option: Notice of Banking a Hire-Back: When an employee elects to bank a Hire-Back, the employee shall notify the Shift Chief in writing using the HBCT Request Form. Time will be banked at a time and one half rate (e.g., a 24 hour hire back would result in 36 hours of HBCT). Requesting to Use HBCT: In order to request the use of HBCT, the employee must have the time in the bank. The time must be requested in increments of four (4) hours. A HBCT Form shall be completed by the employee and submitted to the Shift Chief. All requests will be recorded with the date and time they are received and shall be submitted to the Shift Chief no later than three shift days (216 hours) prior to the beginning of the shift day in which the HBCT will be used. Employees must have enough time in their HBCT bank to cover the request at 1.5x the request. 264 of 684 35 Filling Hire-Back Bank Requests: Requests for HBCT use will be prioritized in the date and time order in which they are received. If the requirements of a specific assignment cannot be met (e.g., Officer, FAO, etc.), the requests will be denied. The requesting employee may increase requested time increment at a later date to make the slot more attractive and more likely to be filled but an employee may submit no more than three requests for any particular date. Any Hire Back caused by the employee using the compensatory time will be charged against the employee’s HBCT: The scheduled employee’s HBCT Bank shall be reduced by time and one half for each hour granted off (e.g., 24 hour hire-back at time and a half equals 36 hour reduction in HBCT Bank). If no hire-back is required: The employee taking the leave shall his HBCT Bank reduced hour for hour (e.g., 24 hours off equals 24 hours reduction in HBCT Bank). Overage Costs: The City shall incur no additional overtime costs due to HBCT usage. In the rare case where an over run/holdover occurs, the employee using the HBCT shall have two options: 1. The requesting and covering employees may mutually agree that the overage/holdover time will be considered an emergency duty trade subject to approval of the Shift Chief and there will be no additional balance reduction or additional compensation. 2. The overage time will be charged to the employee’s HBCT Bank and will be reduced accordingly to cover the overage. Cash Out: If an employee elects to do so, a HBCT Request Form will be completed by the employee and submitted to the Shift Chief. An employee may cash out their HBCT Bank at the final pay period of the fiscal year for any remaining HBCT bank time. Employees may not carry over from one fiscal year to the next more than 72 hours. The HBCT record will be administered through Fire Headquarters. As a one-time consideration under this Agreement, the City agrees to add thirty (30) hours to every employee’s Hireback Comp Time (HBCT) bank no later than one (1) month after the effective date of this Agreement. An employee shall have the option of cashing out the 30 hours, deferring it to deferred compensation, or using it in accordance with this Section. Any part of the 30 hours not cashed out or used by January 1, 2019, will be paid out to the employee’s PEHP account. Section 10.4. Saturday Schedule. Saturday shall be a regular work day and employees shall perform normal work day assignments, except where the Saturday is a holiday under Section 9.2 (c) where a holiday work schedule is observed. 265 of 684 36 Section 10.5. Trade Policy. A firefighter may trade with a firefighter and a captain may trade with a captain. Whether the individual is a paramedic will not be taken into account in granting or denying a trade, so long as there will be no need to hire back a firefighter/paramedic in order to have sufficient firefighter/paramedics on duty, should a trade be granted. A Shift Chief may trade with another Shift Chief or with a Fire Captain who is a member of a pool of Acting Shift Chiefs established by the Fire Chief. Effective March 1, 2005, a Fire Captain may trade with an Acting Captain, with a maximum of one such trade per shift. Trades under this provision will be approved on a first come, first approved basis. There shall be a maximum of twelve (12) exchange of duty trades (288 hours) per year per employee. Exchange of tours of duty shall not exceed three consecutive tours of duty and may not be bridged by any other form of paid or unpaid time off, except that bridging of three trades or less shall be permissible. Each trade of tours of duty must be repaid within 12 months of the trade. Exchange of Kelly Days must be completed within the calendar year. In addition to the foregoing, the parties agree that if administrative problems arise concerning shift trade rules and regulations, the parties will use their best efforts to resolve these differences at labor-management meetings pursuant to the labor contract. 266 of 684 37 ARTICLE XI Group Insurance Section 11.1. Group Life Insurance. The City’s group life insurance program shall be continued in effect for the term of this Agreement, and the City’s fifty percent (50%) contribution shall continue. Further, during the life of this Agreement, the City shall offer a Universal Life Insurance Program, and the employee will pay one hundred percent (100%) of the cost of the premium. Section 11.2. Group Hospital-Surgical-Major Medical Insurance. a) Employees may participate in one of the medical insurance plan(s) maintained by the City. If the City determines that one of these plans shall no longer be in effect, or if the City adds a new plan, employees shall have the right to switch to another plan on a non-medical basis under rules established by those plans. b) Employees covered by PPO 1, PPO 2, HMO Illinois, and HMO Blue Advantage will contribute the following percentage (%) of total premium costs, which shall be deducted from their employee paychecks: Tier Employee 10% Employee + 1 or 2 Children 8% Employee + Spouse/DP 9% Family 10% The contribution amounts for the Employee + 1 or 2 children and Employee + Spouse/DP tiers will be calculated as a percentage of the total family premium cost. Deductible amounts for PPO plans are as follows: PPO1 PPO2 Single In Network: $500 $1000 Family In Network: $1500 $2000 Single Out of Network: $1000 Family Out of Network: $3000 (c) Former bargaining unit employees who are retired and are receiving a current Illinois fire pension may elect insurance plan coverage under the rules and regulations established by the plans, so long as the retiree pays the entire group insurance premium, without any City contribution. Payment shall be by means of deduction from the pensioner’s Fire Pension Fund check. (d) Upon request, the City shall provide the Union with information and documents relating to existing programs and any proposed changes. The City will notify the Union of any changes made to the City’s medical insurance program 30 days prior to the 267 of 684 38 effective date of such changes. The City will notify the Union of any changes made by the providers of the City’s medical insurance program within 15 days of receiving such notice from the provider. In the event, however, the City exercises the right to change insurance carriers for part or all of the life/medical insurance program or to self-insure any or all said programs, benefit levels shall remain substantially the same. In the event that City-instituted changes result in overall benefit levels that are no longer reasonably comparable to those which predated the changes, the Union shall have the right, within thirty (30) days of the insurance changes taking effect, to demand impact and effects bargaining over the City’s changes by so notifying the Director of Human Resources in writing. The parties shall then promptly meet and negotiate in good faith over the impact and effects of the changes. The City may elect to implement the changes during the pendency of impact and effects negotiations. The Union shall have the right to identify another economic item (other than time off or this insurance program language) to include in such negotiations. The parties shall negotiate as to the impact and effects of the City’s changes and the item identified by the Union for a period of thirty (30) days or longer if the parties mutually agree. After thirty (30) days if the dispute is not resolved, either party may invoke interest arbitration. The arbitration shall be conducted in accordance with Section 14 of the Act except that the impartial arbitrator shall be selected in accordance with the procedures of Article VI of this Agreement. The Arbitrator shall not have the authority to modify the changes in the insurance program, but if he determines that the changes made in light of all the circumstances warrant the consideration of the parties’ final quid pro quo offers, he shall have the authority to do so. Section 11.3. Section 125 Plan. The City will continue to offer a Section 125 Plan for employee contributions under this Article. Section 11.4. Dental Plan Option. The City shall continue to offer the choice of two dental insurance plans to all employees eligible for insurance coverage. Employees who enroll in one of the dental plans will be required to stay in the plan for at least one year before changing plans or dropping out entirely. There will be no contribution by the City to either of the dental plans; the employee will pay 100% of the cost of the premiums. Section 11.5. Medical Insurance – Line of Duty Death. In the event an employee with dependent medical coverage is killed in the line of duty, the employee’s spouse shall receive continuation dependent coverage as specified under federal law, except that the City will contribute toward the costs of such coverage the equivalent amount paid for the costs of such coverage applicable to other employees covered by this Agreement, which may change from time to time. 268 of 684 39 Section 11.6. Post-Employment Health Plan. The City agrees to participate in the Post Employment Health Plan for Collectively Bargained Public Employees (“Plan”) in accordance with the terms and conditions of the Plan’s Participation Agreement, a copy of which is attached to this Agreement. The parties hereto designate Genesis to act as Administrator and Bank of America to act as Trustee for the Plan, or its successors appointed in accordance with the Plan and Trust documents. The City agrees to contribute to the Plan on behalf of the employees covered by this Agreement. After the effective date of this Agreement, the City shall contribute to the Plan for each eligible employee, the amount of $70 per paycheck, except that when there are three paychecks in a month, the $70 will not be deducted from that paycheck. Additionally, for employees eligible for the annual sick leave payout described in this Agreement the City shall contribute the first forty-eight (48) hours of such payout eligibility to the Plan. Finally, upon termination, 100% of the eligible employee’s sick leave balance that would otherwise have been paid to the eligible employee as described in this Agreement had the City not participated in the Plan shall be contributed to the Plan. Section 11.7. Heath Insurance Opt-Out. Employees who elect to drop City medical coverage, because that employee is covered by another group plan, shall receive payment from the City of $1,800.00 per year. 269 of 684 40 ARTICLE XII Labor-Management Conferences Section 12.1. Meeting Request. The Union and the City agree that in the interest of efficient and effective operation and management and in the promotion of harmonious employee relations, quarterly meetings will be held in January, April, July and October, at a mutually agreed date. More frequent meetings may be held if mutually agreed. Either party may provide a written agenda. The City and Union shall each designate two representatives (and one alternate) to attend such meetings. The names of members and alternates may be changed annually. In addition, either the City or the Union may designate up to two (2) additional representatives who are City employees. Such meetings shall be limited to: (a) discussion on the implementation and general administration of this Agreement. (b) a sharing of general information of interest to the parties. Section 12.2. Content. It is expressly understood and agreed that such meetings shall not be a part of the grievance procedure. Specific grievances being processed under the grievance procedure shall not be considered at labor-management meetings nor shall negotiations for the purpose of altering any or all of the terms of this Agreement be carried on at such meetings. Section 12.3. Procedures. If a labor-management meeting is scheduled during an employee’s normal work day, the employee shall be compensated for time lost from the normal straight-time work day. Minutes of labor-management meetings shall be prepared and any agreement reached shall be committed to writing and signed prior to implementation. 270 of 684 41 ARTICLE XIII General Section 13.1. Safety. The City and the Union desire to maintain safe working conditions. Employee suggestions concerning safety will be considered fully and prompt responses will be given. The Union and the City agree to continue the joint labor/management efforts to develop a strategic plan for the department. This includes evaluating the Fire Department’s effectiveness, efficiency and safety of all departmental operations including but not limited to fire suppression, emergency medical service, and special operations delivery in order to protect the public and members of the Fire Department. This evaluation will include a review of relevant local/state policies, regulations, statutes, fire department accreditation resources, NFPA standards including NFPA 1710 and any other information that assists in development and implementation of the departmental strategic plan. Section 13.2. Exchange of Duty. The Fire Chief or his designated representative may grant the request of any two employees covered by this Agreement to exchange tours of duty, or Kelly Days off, pursuant to criteria specified in the Side Letter of Agreement attached to and made a part of this Agreement as Section 10.5. Section 13.3. Rate of Pay for Serving in Higher Rank. When an employee is temporarily assigned in a higher paying rank, and such temporary assignment continues for four or more consecutive hours, the employee shall be paid at the same step in the higher rank to which they are assigned for each full 24-hour shift. When a Qualified Driver is temporarily assigned to a FAO for four (4) or more consecutive hours, the employee shall be paid $20 for each full 24-hour shift. The City shall negotiate with the Union the criteria which the City uses in making temporary assignments and any significant changes which the City makes in these criteria. Section 13.4. Outside Details. When an employee is assigned to an outside detail, the pay rate shall be $50 per hour regardless if the detail is voluntary or mandatory, with a three hour minimum, except there shall be no payment in situations where a firefighter volunteers to serve without pay as a civic contribution. Any outside detail must be sanctioned and signed off by the Fire Chief or his designee. When details are sanctioned, our participation will be mandatory. Volunteers will be solicited. Should the volunteer number be insufficient, members will be mandatorily assigned to the detail. The outside detail list will be used to make any mandatory detail assignments. In the unlikely event that we are unable to secure anyone for the detail using the detail list, the standard hire back list for staffing will be used as a last resort. The person will still be paid at the detail rate according to Section 13.4. 271 of 684 42 MABAS Resource Deployment This section of the contract covers a MABAS Resource Deployment which mobilizes MABAS resources for a large scale incident response over an extended time period where the City is reimbursed through the Federal or State government. This section does not cover MABAS Mutual Aid and MABAS Task Force responses. All deployments must be approved by the Fire Chief and are subject to the following: Teams of five (5) or less will consist of at least: • One Captain or Acting Captain or Shift Chief • One FAO/QD (if an Evanston vehicle is used) Teams of six (6) or more will consist of at least: • Two Captains or Acting Captains or Shift Chiefs • One FAO/QD (for each Evanston vehicle used) A selection list shall be created for all ranks of Shift Chief and below. Selection from the list will be based upon the following factors in order of importance: 1. Specific needs/talents as determined by the affected jurisdiction or request. 2. Individual qualifications as stated above. 3. No more than one Shift Chief or two Captains will be allowed for any deployment (unless approved by the Fire Chief) 4. Date of last deployment (as of 8/21/09) a. Those with the most recent deployment date would move to the bottom of the list. b. If there is no previous deployment date or a tie in dates, seniority in time on the job will be the determining factor. In past deployments, there has been little or no advance notice. The City will work with the Union to implement a system that will provide a rapid, redundant and verifiable means to contact all employees to notify them of the deployment request. Members selected for approved deployments will be compensated in accordance with Article X, Section 10.2. Section 13.5. Additional Duties. The City will not add duties which are unrelated to the Fire Department without prior agreement of the Union. Section 13.6. Joint Safety Committee. There shall be a Joint Safety Committee comprised of three employee members selected by the Association and three members selected by the City. The Association and the City shall advise the other party of the names of its members and any change in names. There shall be regular quarterly meetings of the Committee and additional meetings as needed. 272 of 684 43 The Joint Safety Committee shall: (a) develop its own procedures for effective operation, including the taking of minutes of Safety Committee meetings and the review and approval of minutes at the subsequent meeting; (b) review and discuss any and all matters pertaining to the safety of employees while on duty; (c) make recommendations to the City concerning facilities, apparatus, protective equipment, protective clothing, procedures, accident prevention, or other safety matters; (d) encourage employees to comply with safety rules, regulations and procedures which the City issues from time to time; (e) process and resolve, to the extent possible, employee safety complaints which have not yet become formal grievances. The Fire Chief or his designee will meet with the Joint Safety Committee within five (5) working days of receipt of a safety complaint for resolution. After an attempt is made to resolve a safety complaint at such meeting of the Joint Safety Committee, an unresolved complaint may be filed directly at Step 2 of the grievance procedure, if the Association so elects. Section 13.7. Formal Training, The City has enacted an Ordinance calling for participation in the Illinois Fire Protection Training Act. a) The City and the Union agree that it is in the best interest of the City for its employees to participate in training drills and courses. At times, training evolutions are designed to create live scenarios to better develop knowledge and skills for employees. b) The City recognizes that such drills and courses are as dangerous to employees as a live incident. c) Employees that are approved instructors by the City shall be qualified in the subject area. They shall be trained in all NFP A and OSHA standards that may apply for safe training. All courses shall be approved by the Safety Committee thirty days prior to the training date. If an acquired structure or practical course becomes available that would not allow for the 30-day lead review, the requirement may be waived with the approval of the course by both of the joint Labor/Management Safety Committee Co- Chairs. All live fire training will be in accordance with NFPA 1403. d) Training given by MABAS Division 3 shall be approved by the Training Committee thirty days prior to the employee participation. The City shall not have other events or training that would require remaining companies to be on second-calls while employees are involved in a MABAS Joint Training Drill and a frontline suppression vehicle is taken out of service. e) Front-line suppression vehicles shall be allowed out of service for training for no more than 4 hours and 30 minutes. 273 of 684 44 f) Employees who participate as a MABAS Division 3 instructor for approved MABAS Division 3 training or as a NIPSTA Instructor for other classes will be an independent contractor for NIPSTA and not covered under the City's Workers’ Compensation Program. However, the employee may request to use City equipment for the class with the approval of the Fire Chief or his designee. Section 13.8. Mutual Aid. It is not the City’s intention to use mutual aid to avoid callbacks. Section 13.9. Pension System. The pension and retirement benefit and the administration thereof shall be in accordance with the Illinois Firemen’s Pension Fund for the duration of this Agreement. Section 13.10. Light Duty. If an employee is injured or recuperating and cannot perform normal duties, the City may make a fire-related light duty assignment, if the City determines such assignment is in its best interests, such light duty work is available, if the employee is medically able to perform such light duty, and provided there is a reasonable expectation that the employee will be able to assume full duties and responsibilities within six (6) months. Except as otherwise provided below, light duty assignments shall be on a thirty-seven- and-one-half (37.5) hours work schedule in accordance with Section 9.12. For employees with off-the-job injury/illness, in addition to the above conditions, employees may only request light duty after using at least five 24 hour shift days (120 hours) of sick leave. Employees who have less than 5 days (five 24-hour shift days or 120 hours) of sick leave must use the hours they have before requesting light duty. Employees may only request light duty for up to 90 calendar days at which time an extension may be granted by the Fire Chief or his designee. All bargaining unit members will receive equal consideration in application of this Section. There shall be no loss of sick pay while an employee is on light duty unless the employee chooses to use sick leave to take off for illness from his light duty assignment, at which time 8 hours of sick time will be deducted for each light duty day missed. An employee assigned to work light duty on a 37.5 hour schedule will report to Fire Department Headquarters on the day he is directed and will work the hours of 0830 to 1700 (8:30 a.m. to 5 p.m.) with the exception of Saturday, Sunday and City Holidays. The Fire Chief may assign an employee on light duty to a 24/48 restricted duty schedule. The Fire Chief or his designee will make that determination based upon the illness/injury of the employee, medications being taken, office projects that need to be completed and the qualifications of the employee making the request. A member’s assignment to a 24/48 hour or 37.5 hour light duty schedule may be altered by the Fire Chief or designee. Employees who are assigned a 24/48 hour restricted duty schedule will work a shift and will follow the standard 24/48 hour schedule including Kelly Days and taking their vacation days. 274 of 684 45 Nothing herein shall be construed to require the City to create light duty assignments for an employee, or to provide light duty work when such assignments may be available. Employees will only be assigned to light duty assignments when the City in its discretion determines that the need exists and only as long as such need exists. Section 13.11. Bulletin Boards. The City will provide bulletin boards in each fire station for the Union to use for postings regarding Union business. The City reserves the right to require prior approval of postings. Section 13.12. Job Descriptions. The Association will be provided with a 30-day advance notice of all changes or additions to the job descriptions of all classifications within the bargaining unit. Section 13.13. Credit Union Checkoff. Upon receipt of a signed credit union checkoff authorization in a form approved by the City, the City agrees for the duration of this Agreement to deduct from such employee’s pay, amounts to be paid to the Evanston Fireman’s Credit Union. Deductions shall be made twice monthly on the first and second City payday of each month and shall be remitted on an expedited basis in the form of an “Advance Check” to the person designated in writing from the Credit Union to receive such deductions. The City has the right to establish reasonable administrative rules in regard to the Credit Union checkoff. It is understood that the City shall take no part in the affairs of said Credit Union and shall have no liability for, nor responsibility to the Credit Union, except for the payroll deduction set forth in this Section. Continuation of this Section is contingent upon said Credit Union conforming to the provisions of the Illinois Credit Union Act. Section 13.14. Bed Linens. The City shall continue its practice of providing initial issue of bed linens and replacement issue of bed linens upon employee request, so long as the employee making the request turns in the worn out bed linens. Section 13.15. Sick Leave Rules. (a) In the event an employee is unable to report for work due to illness or injury, he/she must inform his/her Department Head or Supervisor by the time designated by the Department rules. Failure to do so, each day of absence, or at agreed-upon intervals in the case of extended illness, may result in loss of pay. Failure to report for three consecutive duty days may result in termination. (b) The Fire Chief may make any appropriate investigation or establish reasonable controls to prevent the abuse of sick leave. Proof of illness or disability in the form of a medical certificate from the attending physician, the City’s physician or a nurse practitioner will be required for any absence of two consecutive duty days or more, and will be required for any absence due to sickness or injury once an employee has used 72 hours of sick leave in any calendar year. Abuse of sick leave based on false claims of illness or injury, or falsification of proof to justify such sick leave will be cause for loss of pay and disciplinary action. 275 of 684 46 (c) Grounds for suspecting abuse of sick leave include, but are not limited to, information received by the City that the employee is, or was, during any day for which sick leave is claimed: i. Engaging in other employment; or ii. Engaging in activity or being present in a place inconsistent with a claim of illness or injury. (d) Excessive use of sick leave, repeated instances of inadequate notice to supervisors requesting the use of sick leave, and requests for or use of sick leave under suspicious circumstances (such as a request which immediately follows the employee’s being assigned to a particular job or task or repeated absences immediately preceding or following weekends, holidays or vacation periods, etc.) shall also be grounds for suspected abuse of sick leave. (e) Actual abuse of sick leave shall subject an employee to discipline up to an including discharge. Abuse of sick leave consists of: i. Unjustified or unsubstantiated use of sick leave (as in cases where a doctor’s certificate is required but not supplied, or in cases where the doctor’s certificate or employee statement fails to substantiate the employee’s claim of illness or injury requiring the employee to be off work); or ii. Unjustified failure to give adequate notice to the City of the use of sick leave; or iii. Falsification of a written, signed statement by the employee or of a doctor’s certificate. (f) In reference to Article IX, Section 9.5(e), an employee will be required to produce a medical certificate after using three (3) days of sick leave for employee’s spouse or dependent child. Section 13.16. Hearings. The City and the Union shall each be responsible for the compensation of their own witnesses and/or representatives who attend hearings where the Union and the City or the Union and the employee are parties (for example, court hearings, State Labor Board hearings); provided, however, that one employee shall be released from duty if necessary to attend such hearing without loss of pay. If the employee or Union wishes that additional employee representatives or witnesses be present, those employees shall be released from work pursuant to Section 13.2, Exchange of Duty, if the employee requests such exchange. Section 13.17. Physical Fitness Program. (a) General. The City and the Union recognize that employees should be in good physical condition in order to perform their work effectively and safely and to protect themselves, co-workers and citizens. The City recognizes that it has a responsibility to provide a safe working environment, consistent with the inherent risks and hazards of the work, including but not limited to, insuring that employees are physically fit to perform their work. The approach of this Article shall be positive, and the objective shall 276 of 684 47 be to ensure that employees are fit for work, rather than to discipline or otherwise adversely affect employees. The parties will continue to work through the Joint Safety Committee to achieve the objectives of this Article. (b) Medical Examinations. The City shall provide and pay for a medical examination for all employees covered by this Agreement, on a periodic basis, in order to evaluate the employee’s fitness for duty. The examination shall include those factors which are determined medically appropriate, including electrocardiogram and/or exercise stress tests where appropriate and shall utilize NFPA 1582 Standard on Medical and Physical Performance Requirements for Fire Fighters as a guide in the City physician’s determination. (c) Employee Safeguards. Confidentiality of files under this Section shall be maintained. The City will receive from the medical evaluation only a report that the employee was fit or unfit for duty. Details of the medical examination shall be submitted to the employee, not the City, except that if the employee is determined unfit for duty, the City shall be supplied with that medical information which the physician believes is appropriate in order to evaluate the employee’s medical suitability for continued work and/or rehabilitation. If the City receives an unfit for duty medical report, the City will, consistent with the medical evaluation, take into account such factors as medical evaluation from the employee’s own physician, referral to a third independent physician, education, training, re-evaluation, medical leave, referral to light duty and/or employee rehabilitation. The City will take every medical step reasonably appropriate under the circumstances to enable an employee to return to duty and, consequently, a decision to terminate an employee’s employment for unfitness for duty shall only be made as a last resort. (d) Physical Performance. The Department shall adopt a physical exercise program required for participation by all employees. The Department will provide and maintain exercise equipment for employees to utilize at each Fire Station. Recommendations concerning specific exercise equipment and the particular fitness or exercise program shall be developed by the Physical Fitness Committee. (e) Grievance and Arbitration. Any action taken by the City declaring an employee medically unfit for duty shall be subject to grievance and final and binding arbitration pursuant to Section 6.3 of this Agreement. In the event that the City unilaterally adopts a particular exercise program, employees shall participate in the program in good faith, but no discharge or demotion as a result of such participation shall become effective until such time as any disputes between the City and Union as to the reasonableness or validity of any unilaterally adopted exercise program are resolved. Any disputes between the City and Union as to the reasonableness or validity of any unilaterally adopted exercise program shall be subject to final and binding grievance and arbitration under Section 6.1 and Section 6.3 of this Agreement. If the Union so desires, it may raise a potential grievance under this Article in writing at a meeting of the Joint Safety Committee, prior to filing a grievance, in which event if the complaint remains unresolved, the grievance will be filed directly at Step 2 of the grievance procedure. 277 of 684 48 (f) Voluntary Wellness and Fitness Program: The City and the Union agree to establish a voluntary employee wellness and fitness program. To participate in the program, the employee must receive and pass the annual medical examination in accordance with Section 13.17 (B). The employee must also: • Abstain from use of tobacco products and pass nicotine metabolite (continine) test. o Any employee who is found to have a continine value between 100ng and 299ng is entitled to request one retest to verify the results, provided the employee requests the retest to the Chief within 48 hours of receiving the results. o Any employee who receives a test value of 300ng or more is not entitled to a retest. • Participate in a regular exercise program within the guidelines of Department SOG. • Pass 7 of the 8 fitness assessment exercises administered. Must pass body composition and VO2max. Fitness Assessment Passing Scores MALE Exercises 21-30 yrs old 31-40 yrs old 41-50 yrs old 51+ Push-ups 35 30 25 20 Plank 90 sec. 75 sec. 60 sec. 45 sec. Grip Strength 100 100 100 100 Curl 100 lbs 90 lbs 80 lbs 70 lbs Squat 225 lbs 185 lbs 145 lbs 105 lbs Sit and Reach 14 14 14 14 VO2max 40 40 40 40 Body Comp. 18-19% 19-20% 20-21% 21-22% FEMALE Exercises 21-30 yrs old 31-40 yrs old 41-50 yrs old 51+ Push-ups 24 21 18 14 Plank 90 sec. 75 sec. 60 sec. 45 sec. Grip Strength 70 70 70 70 Curl 70 65 56 49 Squat 225 lbs 185 lbs 145 lbs 105 lbs Sit and Reach 14 14 14 14 VO2max 40 40 40 40 Body Comp. 28-29% 29-30% 30-31% 31-32% Test will be given in this set order: 1. VO2max 278 of 684 49 2. Sit and Reach 3. Plank 4. Squat 5. Push-ups 6. Curl 7. Grip Strength 8. Body Composition Employees meeting these requirements shall receive a $500 stipend toward medical expenses for the following calendar year. This stipend shall be applied to reduce the monthly amount of the employees’ contribution to the health insurance plan selected by the employee. Section 13.18. New Classifications. If the City creates new classifications within the bargaining unit, the Union shall be provided with thirty (30) days’ advance notice. The parties shall meet over a period of at least forty-five (45) days at mutually agreeable times and negotiate with respect to wage rates, hours and other conditions of employment for the new classification. Each party’s representative shall give fair consideration to the other party’s proposals. In the event the parties are not able to reach agreement, any disputes as to the City’s or Union’s proposals that constitute a mandatory subject of bargaining shall, at the election of either party, be referred to arbitration for resolution in accordance with the procedures of Section 14 of the IPLRA, as modified below, except that the neutral chairman shall be selected in accordance with Section 6.3, Step 4 of this Agreement. The arbitrator’s authority as to any dispute as to wage rates shall be to determine whether the wage rate for the new classification bears a proper relationship to the wage rates of the classification set forth in the labor contract. Any disputes as to other issues shall be determined in accordance with applicable standards of Section 14(h). In any arbitration under this Section there is a presumption that the hours and other conditions of employment in the Agreement shall apply to the newly-created classification. Should the party asserting that the existing hours and other conditions of employment contained in the Agreement are inapplicable to the newly-created classification, fail to establish the unique character of the newly-created classification, the interest arbitrator shall proceed no further as to issues relating to hours and other conditions of employment. If, however, the interest arbitrator is satisfied that the newly- created classification presents unique circumstances requiring the establishment of hours and/or other conditions of employment which differ from those included in the Agreement, that interest arbitrator shall decide those issues under the statutory criteria and procedures established by Section 14(h) of the IPLRA. The arbitrator must address the issue of the asserted inapplicability of the existing hours and conditions of employment to the newly-created classification before proceeding to the wage issue in dispute. 279 of 684 50 Section 13.19. Maintenance of Service Levels. The parties recognize and acknowledge the following standards of service: a) The parties have jointly committed to maintain safe working conditions as described in Section 13.1 of this agreement. b) “The Fire Department exists, 24 hours of every day, to protect life, property, and the environment. We will provide superior quality fire suppression, emergency medical services, fire prevention, public education, technical and special rescue, non-emergency and support services: to prevent or minimize situations that affect the people we serve.” c) The City Council has determined that this purpose is presently accomplished by maintaining daily staffing levels in accordance with the budget appropriated and adopted for fiscal years 2012-2013, which may be subject to change by City Council after compliance with the dispute resolution procedures of this agreement. d) The present daily staffing levels ensure the safety of employees and protection of the life and property of citizens because staffing levels are sufficient to ensure that companies responding to emergency calls have the staffing necessary to be effective and respond within the department’s average response time. e) The parties acknowledge that the present daily staffing levels are not necessarily absolute and may be subject to reconsideration due to circumstances currently unforeseen. In the event the City believes changes in present staffing levels are necessitated by changed circumstances, the City shall notify the Union of the reasons for any changes and upon written request from the Union, within ten calendar days, a Labor-Management meeting shall convene to discuss and negotiate in good faith as to the City’s proposed changes. If the parties are unable to come to an agreement within 20 days, either party may invoke interest arbitration in accordance with § 14 of the Act, except the mediation shall be waived. The single arbitrator shall be selected under the procedures of the collective bargaining agreement except the parties shall select the arbitrator from the first panel received within seven days of receipt of the panel, and final offers shall be submitted by the parties to the arbitrator within seven days of the arbitrator’s appointment. The hearing shall thereafter be conducted and concluded within ten (10) days of the arbitrator’s appointment and a decision rendered (without the filing of post-hearing briefs, pre-hearing briefs will be permitted) within seven (7) days thereafter. In the event the arbitrator selected is unwilling to meet these time frames, the last arbitrator struck will be selected until an agreeable arbitrator is found. f) The Union agrees that during these discussion and negotiations prior to impasse, it will direct all correspondence and inquiries to the City’s appointed negotiating team. The City agrees to share any concerns of the Union with the City Council in the event the proposed changes require City Council’s approval. g) This side letter of agreement shall expire (sunset) at 11:59 p.m. on the 31st day of December, 2018, and the parties shall revert immediately to the provisions of the 280 of 684 51 parties’ collective bargaining agreement. The parties agree that the provisions within this side letter of agreement and the effects of its application shall be considered non- precedential, shall not be considered to be the “status quo” in any future negotiation, and shall not be used by either party for any purpose whatsoever in any future interest arbitration involving the parties. Nothing herein shall constitute a waiver of either party’s position as to whether or not minimum manning is a mandatory subject to bargaining. Section 13.20. Outside Employment. Employees shall annually notify the Chief in writing of any outside employment. Outside employment shall be defined as being employed by an employer, contracting for or accepting anything of value in return for services and/or self-employed for remuneration. Employees shall be allowed to work on outside employment on their days off, provided such employment shall not: (1) Result in a conflict of interest as defined by City Code of Ethics (2) Bring the City into disrepute (3) Result in outside work during an employee’s work shift; or (4) Involve the use of City equipment, supplies of facilities without express permission from the fire Chief or his designee. 281 of 684 52 ARTICLE XIV Policy on Drug and Alcohol Screening Section 14.1. General Policy Regarding Drugs and Alcohol. The use of illegal drugs and the abuse of alcohol and legal drugs by members of the Evanston Fire Department present unacceptable risks to the safety and well-being of other employees and the public, invite accidents and injuries, and reduce productivity. In addition, such use and abuse violate the reasonable expectations of the public that the City employees who serve and protect them obey the law and be fit and free from the adverse effects of drug and alcohol use. In the interests of employing persons who are fully fit and capable of performing their jobs, and for the safety and well-being of employees and residents, the parties hereby establish a screening program implementing the stated policy regarding drug and alcohol use by employees and potential employees of the Evanston Fire Department. Contained herein is the policy and program of the City of Evanston and the Evanston Fire Department, as specifically applied to members of the Evanston Fire Department. The Fire Department has the responsibility to provide a safe work environment as well as a paramount interest in protecting the public by ensuring its employees are physically and emotionally fit to perform their jobs at all times. For these reasons, the abuse of prescribed drugs, the abuse of alcohol or the use, possession, sale or transfer of illegal drugs, cannabis or non-prescribed controlled substances by Department members is strictly prohibited on or off duty. Violation of these policies will result in disciplinary action up to and including discharge. Section 14.2. Definitions. a) “Drugs” shall mean any controlled substance listed in 720 ILCS 570/102, known as the Illinois Controlled Substances Act, for which the person tested does not submit a valid pre-dated prescription. Thus, the term “drugs” includes both abused prescription medications and illegal drugs of abuse, to include Schedule I, II, III, IV, and V controlled substances. In addition, it includes “designer drugs” which may not be listed in the Controlled Substances Act but which have adverse effects on perception, judgment, memory or coordination. A listing of drugs covered by this policy includes, but is not limited to: Opium Methaqualone Psilocybin-Pilocyn Morphine Tranquilizers MDA Codeine Cocaine PCP Heroin Amphetamines Chloral Hydrate Meperidine Phenmetrazine Methlyphenidate Marijuana LSD Hash Barbiturates Mescaline Hash Oil Glutethimide Steroids b) “Impairment” due to drugs or alcohol shall mean a condition in which the employee is unable to properly perform his/her duties due to the effects of a drug 282 of 684 53 in his/her body. Where impairment exists (or is presumed), incapacity for duty shall be presumed. “Impairment” due to alcohol shall be presumed when a blood alcohol content of .02 or more is measured. c) “Positive Test Results” shall mean a positive result on both a confirming test and an initial screening test. If the initial test is positive, but the confirming test if negative, the test results will be deemed negative and no actions will be taken. A positive confirming test result is one where the specimen tested contained alcohol, drug or drug metabolite concentrations at or above the concentration specified in Section VI.A.7. d) The term “drug abuse” includes the use of any controlled substance which has not been legally prescribed and/or dispensed, or the abuse of a legally prescribed drug which results in impairment while on duty. Section 14.3. Pre-Employment and Probationary Screening. All new Firefighter applicants will be required to submit blood and urine specimens to be screened for the presence of drugs and/or alcohol prior to employment. No applicant with a confirmed positive result shall be eligible for hire. Any applicant refusing to submit to such required testing shall not be considered for employment. Probationary employees will be required to submit blood and urine specimens to be screened for the presence of drugs and/or alcohol during the final 30 days of the probationary period. Section 14.4. Prohibitions. Firefighters shall be prohibited from: a) Consuming or possessing alcohol or illegal drugs at any time during the work day on any of the Employer’s premises or job sites, including all of the Employer’s buildings, properties, vehicles and the employee’s personal vehicle while engaged in the business of the Employer. b) Using, selling, purchasing or delivering any illegal drug during the work day or when off duty. c) Being impaired due to alcohol during the course of the work day. d) Failing to report to their supervisor any known adverse side effects of medication or prescription drugs which they are taking. e) The use of alcohol within four hours of reporting to duty. Violations of these prohibitions will result in disciplinary action up to and including discharge. Section 14.5. Administration of Tests. a) Informing Employees Regarding Policy. New employees will be supplied with a copy of this Policy on Drug and Alcohol Screening as part of the new employee orientation. The City shall provide annual training to employees regarding the goals of this policy, namely, that employees of the Fire Department be fit and free from the adverse effects of the use of illegal drugs and the abuse of alcohol and legal drugs; such training will include a review of this policy. However, it is the responsibility of all members of the Fire Department to be aware of, and adhere to, this policy and rules and procedures contained herein. 283 of 684 54 b) Reasonable Suspicion. Where the City has reasonable suspicion of drug use or alcohol abuse, a test may be ordered and the employee may be required to report for testing. Reasonable suspicion exists if the facts and circumstances warrant rational inferences that a person is using and/or is physically or mentally impaired due to being under the influence of alcohol or illegal drugs. Reasonable suspicion will be based upon the following: i. Observable phenomena, such as direct observation of use and/or the physical symptoms of impairment resulting from using or being under the influence of alcohol or controlled substances; or ii. Information provided by an identifiable third party which is independently investigated by the Fire Chief or his designee to determine the reliability or validity of the allegation. c) Accidents/Injuries. When a member is involved in an on-the-job accident or injury, a supervisor shall conduct a preliminary investigation promptly and, as part of the investigation, shall evaluate the member’s appearance and behavior. Drug and alcohol testing may be required where there is reasonable suspicion that an error or mistake due to drug or alcohol use by the member caused the accident or injury or where there is reasonable suspicion that a member’s alcohol or drug use may have contributed to the incident. d) Performance. When a member is observed to be behaving in a manner causing reasonable suspicion of drug and/or alcohol use, the supervisor may require a drug and alcohol test. Whenever feasible, the impaired behavior should be observed and corroborated by another supervisory member. e) Arrest or Indictment. When a member has been arrested or indicted for conduct involving alcohol abuse and/or illegal drug related activity on or off duty, the Fire Chief may require drug/alcohol screening. The Fire Chief may also or instead of a drug/alcohol screening, make a mandatory referral for an evaluation of the existence of a substance abuse problem. If the certified substance abuse professional or other licensed physician or psychologist acceptable to the City and to the Union indicates that a treatment program is recommended, that treatment program will be viewed as mandatory in accordance with the existing language in the drug/alcohol policy. If the evaluation indicates a treatment program is not necessary, the treatment program would not be mandatory. f) Status of Employee Following Order for Testing. When testing is ordered, the employee will be removed from duty and placed on leave with pay pending the receipt of results. g) There shall be no across-the-board or random testing of employees except as specifically provided for by Section 14.9 of this Article, or as otherwise mutually agreed in writing by the parties. 284 of 684 55 Section 14.6. Testing Procedures. The test procedures outlined in this Section shall conform with the Federal Guidelines issued by the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration (SAMHSA) as set forth in Title 42 of the Code of Federal Regulations. In the event there is any conflict between the procedures set forth in this Section 14.6 and SAMHSA Standards, the SAMHSA Standards shall control. Human Resources, in conjunction with the Fire Chief, will ensure that the following procedures are established for the collection of urine and blood specimens and the testing of such specimens at a designated SAMHSA-certified laboratory. A. General Procedures. 1) Employees covered by a collective bargaining agreement are entitled to union representation; a union representative shall accompany the employee to the collection site, provided such representative is available and that securing such representative does not impede the process. 2) Collection Sites. Collection services will be provided at the OMEGA Clinic (the City’s physician group). For services when OMEGA is not open, collection services will be provided at the Evanston Hospital Emergency Room. 3) Chain-of-Custody. In all cases, strict chain-of-custody procedures will be followed: a. Immediately after the specimen is obtained, the client and the doctor or nurse will initial the confidence seal on the urine specimen. b. Both parties will sign the laboratory chain-of-custody form, including the date and time. c. Labeled specimens will be placed in a locked refrigerator or laboratory container located in the clinic. The OMEGA staff member will sign and date the OMEGA log. d. Lab courier will pick up specimens twice per weekday and once per weekend. Courier and OMEGA staff will sign the chain-of-custody form. e. Specimens will be transported directly to the designated SAMHSA- certified laboratory where they will be processed in a separate drug testing area accessible only to authorized personnel. f. Once in the lab, all personnel who handle the specimen must sign and date the chain-of-custody form. 4) Scheduling. a. “For cause/fitness for duty” and other non-routine collection of specimens for testing will not require an appointment, but the individual must be accompanied by a supervisor, who will present identification. In most cases, OMEGA will be notified by phone of a collection request “on the way.” b. Routine collection of specimens for testing will be done by appointment at least 24 hours in advance. c. When collection is done at the Emergency Room, the City will notify OMEGA on the next business day. At the hospital, the supervisor will present identification and notice that this is an OMEGA client. 285 of 684 56 5) Results. Results will be confidentially forwarded to Human Resources. Generally, this means within 24-72 hours of specimen pick-up by the lab. Results will not be released by phone when the call is initiated by someone outside OMEGA or the testing lab. Written results are the property of the City of Evanston and will not be released by OMEGA or the laboratory to an employee/applicant without proper authorization from the City. 6) Collection Procedure. a. Client identity will be verified by driver’s license or by the supervisor in the absence of a picture ID. Verification will be done by doctor or nurse. b. Drug history/drug disclosure form will be completed by the client, and reviewed by the doctor or nurse. c. Consent form will be signed by client and witnessed. d. The specimen will be obtained as follows: i. At the OMEGA site, the collection will be unwitnessed: the client will be fully unclothed, dressed in a hospital gown, wash his/her hands thoroughly, including under and around the fingernails, and accompanied to the bathroom door. The client will void in a bathroom with colored toilet water, taps shut off, and devoid of soap or other materials which would be used to adulterate the specimen. ii. At the Emergency Room site, if the specially-equipped bathroom is not available, the test will be witnessed. A doctor and/or nurse will accompany the client to the bathroom and will be physically present when the specimen is produced. Blood alcohol specimens will be obtained by a nurse. e. Blood alcohol specimen will be labeled with name, test date, time, and will be initialed by the nurse or doctor and the client. f. Urine specimen will be sealed in full view of the client and the confidence seal placed over the top of the bottle. g. The chain-of-custody process will be initiated, and specimens will be given an I.D. number. The specimen will be labeled with that number, as is the chain-of-custody form. h. Copies of the chain-of-custody form will be sealed in a tamper-proof custody envelope with the specimen. The envelope will be locked up in a metal box or locked refrigerator. i. “For Cause” testing will also include a medical history and physical exam to gather an understanding of any physical conditions, known or unknown, of a client, as well as to provide a third party observation and assessment of the individual. j. In connection with its testing program the City shall engage the services of a medical expert experienced in drug testing to design an appropriate questionnaire to be filled out by any employee being tested to provide information of food or medicine or other substance eaten or taken by or administered to the employee which may affect the test results and to interview the employee in the event of positive test results to determine if there is any innocent explanation for the positive reading. 286 of 684 57 7) Laboratory Process. OMEGA will utilize a SAMHSA-certified laboratory for all drug/alcohol screening processing. The laboratory will: a. Use 7 drug panel of: amphetamines, barbiturates, benzodiazepines, cocaine, cannabinoids (THC), opiates and phencyclidine, unless the specific situation requires testing for another specific substance(s), plus alcohol (ethyl). b. Use the enzyme immunoassay (EIA) procedure as the initial screen and use gas chromatography/mass spectroscopy (GC/MS) as the confirmatory method, utilizing cutoff levels consistent with the US Department of Health and Human Services which are currently as follows: c. Freeze and retain all positive specimens for at least twelve (12) months after testing. d. Use for alcohol (ethyl) a blood alcohol content level of .02 grams per 100 cubic centimeters. 287 of 684 58 B. Independent Testing. When an employee has been tested pursuant to the rules established herein and there are confirmed positive results, the employee may request that a portion of the original specimen be submitted for an independent test. The employee shall be notified of his/her right to do so and request and complete the independent test within ten (10) days of notice. The independent test shall be at the employee’s expense, shall use equivalent testing and chain-of-custody process used by the City. If such independent test yields a negative test result, the City will consider those results in its determination of further action. C. Confidentiality of Test Results. The results of drug and alcohol tests will be disclosed to the person tested, the Fire Chief, Human Resources, and such other officials as may be designated by the City Manager on a need-to-know basis consistent with the other provisions of this Agreement, including treatment needs, diagnosis, use of the Employee Assistance Program and investigation of disciplinary action. Test results will be disclosed to the designated representative of the union upon request. Test results will not be disclosed externally except where the person tested consents or disclosure is permitted by law. Any member whose drug/alcohol screen is confirmed positive shall have an opportunity at the appropriate stage of the disciplinary process to refute said results. A breach of confidentiality shall be considered a serious act of misconduct and the Union may grieve and remedy violations through the grievance procedure. Nothing in this provision shall be construed as waiving the Union’s statutory right to obtain information that may be relevant to collective bargaining or the administration of grievances. Section 14.7. Voluntary Request for Assistance. Employees are encouraged to voluntarily seek treatment, counseling and/or other support and assistance for an alcohol or drug related problem. If such voluntary assistance is sought by the employee before the employee commits rule violations connected with drug/alcohol abuse, and/or before the employee is subjected to for cause testing under this policy, there shall be no adverse employment action taken against an employee who voluntarily seeks assistance. When voluntary assistance is requested under this policy, the employee may use the City’s Employee Assistance Program to obtain referrals, treatment, counseling and other support and all such requests shall be treated as confidential pursuant to the City’s normal procedures in the operation of its Employee Assistance Program. Section 14.8. Specific Responsibilities. A. The Fire Chief or his/her designee will: 1. Identify those members where a drug/alcohol screen is required and inform Human Resources of said status. 2. When necessary, initiate a preliminary investigation to determine the validity of a member’s admission that he/she is presently taking prescribed drugs. a. If the preliminary investigation reveals that the drugs have been legally prescribed and are being consumed according to prescription directions, no further investigation will ensue. 288 of 684 59 b. In all other instances, a formal investigation will ensue when the test results disclose positive indicators and/or evidence of drug/alcohol usage by the member. B. Command level personnel or the Fire Chief shall ensure that members have been properly notified of the date and time of a drug/alcohol screen and that the notification has been properly documented. C. The member subject to a drug/alcohol screen will: 1. Report on a date and time determined by the Department. 2. Furnish documentation relating to the use of any prescribed drugs; i.e., prescription bottle with prescription number, prescribing physician’s statement, etc. 3. Answer all pre-medical examination questions including the use of any/all prescribed drugs and the name(s) of any prescribed drugs and the name(s) of any prescribing physician(s). 4. Cooperate in the completion of all phases of the drug/alcohol screen in accordance with the instructions of the examining physician or his/her designee. 5. Have in his/her possession his/her departmental identification card. D. Any member who is taking prescription medication that could affect perception, judgment, memory, coordination or other necessary ability to perform one’s duties shall report such fact and the nature of the illness or condition requiring the medication to his/her supervisor. Such information will be treated on a confidential basis. Section 14.9. Disciplinary Action for Confirmed Positive Test Results. a) First Positive. The first confirmed positive test result will be cause for disciplinary action up to and including a five duty day disciplinary suspension. The employee must agree to the following conditions: (1) the employee will be mandatorily referred to the City’s Employee Assistance Program for evaluation, diagnosis and development of a treatment plan consistent with generally accepted standards; and (2) the employee will be required to cooperate in the treatment plan, undergo unannounced periodic drug and/or alcohol screening for a period of up to 12 months, successfully complete the prescribed treatment, remain free of drug and alcohol use, and sign an agreement consenting to said conditions. Failure to comply with these conditions of continued employment shall be cause for discharge. b) Second Positive – During Treatment. If an employee has a first confirmed positive test under the previous paragraph A and enters a treatment program, and thereafter that employee has a subsequent confirmed positive test result while the employee is in treatment, as a result of unannounced periodic drug and/or alcohol screening, the employee shall receive a 30 shift day disciplinary suspension and shall be required to continue in treatment and comply with the other conditions of treatment as set forth in the preceding paragraph, which 30 shift day disciplinary suspension shall be final and binding on the Union and the employee and shall not be subject to the grievance procedure. Any confirmed positive test thereafter, either periodic unannounced or reasonable suspicion, shall result in the employee’s discharge, which 289 of 684 60 shall be final and binding on the Union and the employee and the penalty shall not be subject to the grievance procedure of the collective bargaining agreement. c) Second Positive – Reasonable Suspicion. An employee who has a first confirmed positive test under Paragraph A of this Section 14.9 and who subsequently has a confirmed positive test under the reasonable suspicion standard shall be discharged, which discharge shall be final and binding on the Union and the employee and the penalty shall not be subject to the grievance procedure in the collective bargaining agreement. d) Employment Status. There is no requirement on the part of the City to keep an employee on active employment status who is receiving treatment under this Section if it is appropriately determined (i.e., determination by an independent physician and/or appropriately certified medical and/or psychological professional) that the employee’s current use of alcohol or drugs prevents such individual from performing his duties or whose continuance on active status would constitute a direct threat to the property and safety of others. Such employee shall be afforded the opportunity to use accumulated paid leave or take an unpaid leave pending treatment. 290 of 684 61 ARTICLE XV Paramedics Section 15.1. General. In an effort to maintain a sufficient number of Paramedics for the City of Evanston, the following policy will be adopted: This policy applies to members in the Department who perform Emergency Medical Services, have secured licensure as Emergency Medical Technician/Paramedic (EMT-P) with the State of Illinois, Department of Public Health, by and through the Emergency Medical System (EMS) under which the Evanston Fire Department operates its Advanced Life Support (ALS) Service, and to members of the Department who are in the process of obtaining such licensure (provisional). A memorandum will be issued annually by the Fire Chief regarding a reasonable number of paramedics necessary for the provision of EMS services by the Evanston Fire and Life Safety Department. Section 15.2. Training. Annual required training of Paramedics and provisional members of the Evanston Paramedics Service shall normally take place on duty hours. Where training activities are scheduled at a time when a participant is not regularly scheduled to work, overtime shall be paid in accordance with the Union Contract. Paramedics may also enroll in additional educational courses and seminars offered by outside agencies to enhance their EMT-P skills; any outside training opportunities shall be procured under the guidelines as set forth in the Department’s Outside Training SOG. Section 15.3. Implementation of Staffing. Sufficient Paramedics to properly staff the Paramedic Service shall be secured from the following sources: a) Volunteer Paramedics: Firefighters hired from the provisional employment list posted on December 12, 1983 or provisional employment lists posted on earlier dates who have volunteered (or who may volunteer in the future) to secure appropriate licensure and perform as Paramedics. These Paramedics must agree to commit to participate in the service for a term of service – hereinafter referred to as a “basic commitment period” – equal to the duration of his/her existing period of licensure. b) Mandatory Paramedics: Firefighters hired from the provisional employment list posted on July 7, 1986 or hired after August 18, 1986. These persons shall be required as a condition of employment to attain and maintain in good standing their licensure as an EMT-P (Paramedic). c) Drafted/Assigned Paramedics: If the Fire Chief determines there are insufficient existing Paramedics and additional Paramedics are necessary to provide Emergency 291 of 684 62 Medical Services, Firefighters may be drafted/assigned to become Paramedics. Firefighters will be assigned beginning with the non-paramedic Firefighter with the least amount of seniority, in ascending order until the appropriate number of Paramedics is secured. A drafted/assigned Paramedic shall be required to participate in the EMS for one complete period of licensure, following completion of the licensing and certification requirements. Drafted/assigned Paramedics shall make their best effort to secure the required licensure and certifications. Section 15.4. Conditions for Withdrawal from Paramedic Program. a) Volunteer or Drafted/Assigned Paramedics: Members of the Department who are Volunteer or Drafted/Assigned Paramedics and who have completed their basic commitment period may request to withdraw from the program. All requests to withdraw must be made between November 1 and November 30 of each year and shall be submitted in writing to the Fire Chief. These members may be allowed to withdraw if the number of existing paramedics exceeds the number set by the Fire Chief, in descending order of seniority as a Paramedic with the Evanston Fire Department. Seniority in this case will be determined by the month and year the member becomes certified in the St. Francis System. b) Medical Withdrawal: Volunteer and Drafted/Assigned Paramedics may withdraw from the service prior to completing their basic commitment or further commitment terms or outside of the stated withdrawal terms only upon submission of satisfactory medical evidence of unsuitability for the Paramedic Service and after approval by the Fire Chief or his designee. Mandatory Paramedics who cannot continue as a Paramedic and require medical withdrawal shall seek a disability pension or are subject to termination. c) Post Withdrawal: Any paramedic allowed to withdraw from the program and remain with the Department will be required to maintain status as an EMT-B. Section 15.5. Paramedic School and Classes. a) Failure to Pass Paramedic Class/State Test: Mandatory Paramedics will be given only one opportunity to pass the Paramedic Class, unless agreed otherwise by a committee of three which consists of the EMS Coordinator, the Division Chief EMS, and the Fire Chief. In addition, they will be given no more than three (3) opportunities to pass the State licensure test. Any Mandatory Paramedic who fails to pass the class or test based upon the criteria in this section will be subject to termination. b) Post Class Requirements of the EMS System: Provisional paramedics must successfully complete any licensure requirements within 12 months of passing the State paramedic exam, unless an extension is recommended by a committee of three, which consists of the EMS Coordinator, the Division Chief EMS, and the Fire Chief. c) EMT-B Course: Failure to complete the EMT-B course within the same 292 of 684 63 constraints as outlined for the Paramedic course will subject the individual to termination. Section 15.6. Liability Coverage. The City shall provide complete liability coverage for Firefighters operating within the scope of their employment as Paramedics. Section 15.7. Paramedic Preceptors. The City shall establish a Paramedic Preceptor program to provide a mentoring relationship between a paramedic student and established firefighter/paramedics. The Preceptor is to provide to the student the assistance necessary to develop the knowledge and skills to the level at which the student is capable of operating as a Paramedic in the St. Francis EMS System. a) Qualifications: Preceptors must be a firefighter/paramedic in good standing within the St. Francis EMS System, and must have a minimum of three years of such standing with the Evanston Fire Department. Preceptors must also possess the following certifications: 1) Advanced Cardiac Life Support; 2) Pediatric Advanced Life Support. b) Requirements: The preceptor must 1) complete the St. Francis EMS System preceptor orientation program, 2) meet all System and Departmental reporting and riding requirements, and 3) maintain the mentoring relationship from assignment to a student through the student’s successful completion of the State licensure exam. Selection/Payment: The Department may select preceptors from an eligible volunteer pool. The Department reserves the right to assign members as preceptors to meet its needs. Paramedics who are serving as preceptors as of March 1, 2001 will be considered as qualified for selection as a preceptor. An employee assigned to serve as a preceptor to a student for a shift will be paid 10.0% of the GP pay step hourly rate for the twenty-four hours of the shift worked. Section 15.8. Performance Improvement Measures and Critiques "PIC". No disciplinary action may be taken by the City of Evanston upon an EMT or Paramedic for any and all information brought about within the confines of the EMS Resource Hospital Request for Clarification or Performance Improvement Critique "PIC" Methods. The City maintains the right to clarify any pre-hospital care provided by an EMT or Paramedic employed by the City. However, any clarification conducted by City personnel must be concluded prior to commencement of a Request for Clarification or "PIC" ordered by the EMS Resource Hospital and is subject to Article VI of the CBA. The results of the Request for Clarification or "PIC" Methods as dictated by the EMS Resource Hospital are for quality improvement only and are not to be punitive to the EMTs or Paramedics involved. 293 of 684 64 ARTICLE XVI Promotions Section 16.1. Promotions. Promotions to the rank of FAO, Captain, and Shift Chief shall be governed by the rules and regulations of the City of Evanston in effect as of March 1, 1991 and the Fire Department Promotion Act (50 ILCS 742) to the extent they are not inconsistent with the terms of this Article, (a copy of the Act is attached as Appendix G), or other mutual agreements between the parties under this Article. Beginning with the expiration of the 2005-2009 promotional eligible list, the City will post new promotional eligible lists no more than three years after the posting of the prior list(s) for FAO, Fire Captain, and Shift Chief; promotional eligible lists shall last for a minimum of two years, unless exhausted. Section 16.1.1. Vacancies. This Article applies to promotions to vacancies in the ranks of Fire Apparatus Operator, Captain and Shift Chief. A vacancy shall be deemed to occur in a position on the date upon which the position is vacated, and on that same date, a vacancy shall occur in all ranks inferior to that rank, provided that the position or positions continue to be funded and authorized by the corporate authorities. If a vacated position is not filled due to a lack of funding or authorization and is subsequently reinstated, the final promotion list shall be continued in effect until all positions vacated have been filled or for a period of up to 5 years beginning from the date on which the position was vacated. In such event, the candidate or candidates who would have otherwise been promoted when the vacancy originally occurred shall be promoted. Any candidate may refuse a promotion once without losing his or her position on the final adjusted promotion list; such candidate must provide in writing his decision to refuse a promotion including the reason therefore, and submit same to the Fire Chief no later than 5 calendar days following the offer of promotion. Any candidate not following this procedure or who refuses promotion a second time shall be removed from the final adjusted promotion list, provided that such action shall not prejudice a person’s opportunities to participate in future promotion examinations. Section 16.2. Fire Apparatus Operator/Qualified Driver. Promotions to rank of Fire Apparatus Operator shall be governed by the rules and regulations of the City of Evanston in effect as of March 1, 1991 and the Fire Department Promotion Act (50 ILCS 742) to the extent they are not inconsistent with the terms of this Article, (a copy of the Act is attached as Appendix G), or other mutual agreements between the parties under this Article. The City will post new promotional eligible lists no more than three years after the posting of the prior list, for Fire Apparatus Operator; promotional eligible list shall last for a minimum of two years, unless exhausted. Obtaining the rank of Fire Apparatus Operator shall not be a requirement to promote to the next rank of Fire Captain. In order for an employee to participate in the Fire Apparatus Operator examination, said employee shall have a minimum of three years (3) experience with the Evanston Fire 294 of 684 65 Department assigned to suppression, as a firefighter or a firefighter/paramedic to test and qualify as a Fire Apparatus Operator. An employee must possess the following qualifications to participate in the examination: • State of Illinois Driver’s License Class A (Non-CDL) classification OR for members residing outside of Illinois: o A similarly waived CDL license classification as Illinois (i.e., Non-CDL Class A) OR o A driver’s license issued by his/her residency state that permits driving fire service vehicles AND that state maintains a reciprocity agreement that allows the member to operate emergency vehicles in Illinois, OR o If a member lives in a state that does not have such reciprocity agreements, he must possess a CDL commensurate with position as determined by the Fire Chief. • Illinois Office of the State Fire Marshall FAE Certificate, • Illinois Office of the State Fire Marshall Fire Service Vehicle Operator Certificate The placement of employees on promotional lists shall be based on the points achieved by the employees on promotional examinations for Fire Apparatus Operator consisting of the following components weighted as specified: Written Exam 50% Practical Exam Pass/Fail Seniority 50% All applicants that pass the practical exam and written exam (minimum passing score of 70% on each exam) will be placed on the eligibility list in rank order. In the event of tied scores, the more senior applicant will be placed ahead of the other applicant on the list. Seniority will be calculated based on months of completed service as of the close of applications. Candidates shall be awarded a maximum of fifty (50) points on the promotional examination for seniority. Candidates shall be awarded two points for each Twelve months of completed service, and thereafter, one sixth (.167) of a point for each month of completed service to the maximum of 50 points. a) Procedure for Selection. Whenever a promotional rank is created or becomes vacant due to resignation, discharge, promotion, death, or the granting of a disability or retirement pension, or any other cause, the appointing authority shall appoint to the that position the person with the highest ranking on the final promotion list for that rank, except that the appointing authority shall have the right to pass over that person and appoint the next highest ranked person on the list if the appointing authority has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person’s ability to perform the duties of the promoted rank since the posting of the promotional list. If the 295 of 684 66 highest ranking person is passed over, the appointing authority shall document its reasons for its decision to select the next highest ranking person on the list. Unless the reasons for passing over the highest ranking person are not remedial, no person who is the highest ranking person on the list at the time of the vacancy shall be passed over more than once. Any dispute as to the selection of the first or second highest-ranking person shall be subject to resolution in accordance with any grievance procedure in Article 6.3 of this Agreement. In the event of a tied score, the applicant with the most seniority will be placed ahead of the other. b) Test Components. All promotional criteria used shall have a direct bearing on the position being tested and will stress objectivity and seek to minimize the interjection of subjective considerations unrelated to performance. All promotional criteria will be job related in accordance with EEOC guidelines. Scores on each component of the exam shall be posted. Written Exam The written examination shall consist of questions which are job related and validated. Study guides and reference lists shall be made available equally to all candidates at least ninety (90) days before the date of the written examination. (a) The appointing authority may not condition eligibility to take the written examination on the candidate’s score on any of the previous components of the examination. The written examination for a particular rank shall consist of matters relating to the duties regularly performed by persons holding that rank within the department. The examination shall be based only on the contents of written materials that the appointing authority has identified and made readily available to potential examinees at least ninety (90) days before the examination is administered. The test questions and material must be pertinent to the particular rank for which the examination is being given. The written examination shall be administered after the determination and posting of the seniority list. The written examination shall be administered, the test materials opened, and the results scored and tabulated. (b) Written examinations shall be graded at the examination site on the day of the examination immediately upon completion of the test in front of the observers if such observers are appointed under Section 25 of the Fire Department Promotions Act, or if the tests are graded offsite by a bona fide testing agency, the observers (if appointed) shall witness the sealing and the shipping of the tests for grading and the subsequent opening of the scores upon the return from the testing agency. Every examinee shall have the right (i) to obtain his or her score on the examination on the day of the examination or upon the day of its return from the testing agency (or the appointing authority shall require the testing agency to mail the individual scores to any address submitted by the candidates on the day of the examination); and (ii) to review the answers to the examination that the examiners consider correct. The appointing authority may 296 of 684 67 hold a review session after the examination for the purpose of gathering feedback on the examination from the candidates. (c) A joint Labor/Management Committee shall be formed by the express purpose of assisting any outside agency in designating the job related subject matter to be tested. A sample written examination that may be examined by the appointing authority, testing agency and members of the department, but no person in the department or the appointing authority (including the Chief, Civil Service Commissioners and other appointed or elected officials) may see or examine the specific questions or the actual written examination before the examination is administered. If a sample examination is used, actual test questions shall not be included. It is a violation of this Act for any member of the department or the appointing authority to obtain or divulge foreknowledge of the contents of the written examination before it is administered. (d) Each department shall maintain reading and student materials for its current written examination and the reading list for the last two (2) written examinations or for a period of five (5) years, whichever is less, for each rank and shall make these materials available and accessible at each duty station. Practical Exam The practical examination shall consist of questions which are job related and validated. Study guides and reference lists shall be made available equally to all candidates at the same time as study material is made available for the written exam (a) A joint Labor/Management Committee shall be formed for the express purpose of assisting any outside agency in designating the job related subject matter to be tested. (b) The practical examination shall consist of questions and scenarios relating to the duties regularly performed by persons holding that rank within the department. The examination shall be based only on the contents of study materials that the appointing authority has identified and made readily available to potential examinees at least ninety (90) days before the examination is administered. The test questions and material must be pertinent to the particular rank for which the examination is being given. (c) Practical examinations shall be graded at the examination site on the day of the examination immediately upon completion of the test in front of the observers if such observers are appointed under Section 25 of the Fire Department Promotions Act, or if the tests are graded offsite by a bona fide testing agency, the observers (if appointed) shall witness the sealing and the shipping of the tests for grading. (d) The Practical exam will be Pass/Fail with the applicant needing 70% to pass and be placed on the eligibility list. 297 of 684 68 c) Supplemental Concepts. The parties will further agree that the promotion system shall be guided by the following principles: 1. All rating factors should be related to performance factors important to carrying out the major duties of the promotional rank. 2. Rating factors should be weighted in accordance with their relative importance in the primary duties of the promotional rank, recognizing that a FAO is responsible for the care, management, and operation of assigned fire apparatus. 3. The rating system should stress objectivity and seek to minimize the interjection of subjective considerations unrelated to performance. 4. The authority assigning the final rating should be able to account for its rating by providing reasons or examples of performance to support its conclusion. 5. Due deference should be accorded to the advice and recommendations of outside consultants who may be retained by the City to provide expert guidance in the designing and implementation of a professionally developed performance and promotional evaluation system. d) Grievances. Any candidate may file a grievance under the grievance/arbitration procedures of this Agreement. Any such grievance must be (1) filed within 21 days of the date the City posts the promotional list; and (2) limited to a claim that the City failed to follow the promotional procedural requirements of this Article (as distinguished from a claim that the grievant disagrees with the specific promotional selection.) Assignments: Current FAOs shall be grandfathered into their rank and will not be required to participate in the testing process. There shall be a minimum of twenty one (21) Fire Apparatus Operators. An opening shall be filled with the first available candidate from the eligibility list. A candidate on the eligibility list will be known as a Qualified Driver (QD). The Department shall fill all vacancies within thirty (30) days, according to the qualified drivers list. As with other ranks, FAOs will be assigned to a particular shift. The Fire Chief or his designee may change a FAO shift assignment for a bona fide operational need of the department. Conflict with Other Programs: FAOs can and shall be detailed as an Acting Captain according to the Acting Policy and this contract. Fire Apparatus Operator Pay. 298 of 684 69 Effective upon execution of this Agreement, any FAO shall be eligible to receive a stipend as follows: Effective Date Stipend Amount January 1, 2017 - December 31, 2018 $2,000.00 ($166.67 per month) FAO Absence: When a FAO is absent due to leave time, the driver’s position should be filled with a FAO or a Qualified Driver. If a FAO or QD is not available, a FAO shall be hired back to fill the position. When there is an opening due to a FAO being absent and a FAO from another shift is working either due to a hireback or trade, the FAO will be used prior to a QD. Use of a Qualified Driver: Qualified Drivers (QD) may be used when an FAO is not available. A QD can drive either an engine or truck if he/she has both courses. If the QD has only one of the classes, that is the only vehicle that they are qualified to drive. The current method of becoming a FAO/QD shall be utilized until a formal eligibility list is established, no later than December 2013: 1. Engine: Two years of employment with the Evanston Fire Department; Fire Apparatus Engineer (FAE) state certification; completion of in-house driver training course; 2. Aerial: Three years of employment with the Evanston Fire Department; Fire apparatus Engineer (FAE) state certification; completion of in-house driver training course; completion of aerial operations class. 3. Fire Apparatus Operators shall be the most senior members who have qualified on both the engine and the truck. Fire Apparatus Operator Job Description: Under supervision, drives, operates and maintains (in accordance with his classification) fire apparatus and related firefighting equipment, engages directly in firefighting, EMS, fire prevention activities and training which are designed to protect and safeguard lives and property; assists in routine maintenance of fire stations and equipment; performs prescribed duties in any emergency so declared by the Fire Chief or his designee. A fire Apparatus Operator is responsible for the care and management of assigned fire apparatus and motor vehicles; is held strictly accountable for its condition at all times, particularly with reference to its cleanliness, good order and readiness for emergency service. 299 of 684 70 Illustrative Examples of Work: Drives fire apparatus (engine, truck, etc.) to scene of fires, emergencies and as otherwise ordered; connects and disconnects engine hose line from hydrant to pumper; operates pumper and/or aerial apparatus in fighting fires, making minor repairs and adjustments to equipment during operation; cleans associated fire equipment; tests pumper for proper operating efficiency; ensures that assigned apparatus is clean and ready for inspection daily, except as otherwise directed in emergency circumstances by superior; ensures that assigned apparatus is operated safely under all circumstances consistent with conditions; ensures that assigned tools and equipment are used only for intended purposes including work at fire and scheduled drills; maintains accountability and availability of assigned equipment; maintains fire apparatus check/status reports; performs duties of superior, may exercise direction over firefighter and less senior fire apparatus operators when so ordered. Required Knowledge, Skills and Abilities: Must be familiar with buildings, streets, fire hydrants, alarm boxes, etc.; have knowledge of the operating theory and practice of pumps, pump motors and hose lay outs; working knowledge of the rules and regulations of the Evanston Fire Department; ability to drive and operate fire apparatus and related equipment; ability to follow oral and written Instructions; ability to establish and maintain effective working relations with others; have ability to perform heavy physical labor in the lifting, moving and connecting of heavy hose sections and other equipment; skill in the operation and routine maintenance of fire apparatus and related equipment; must demonstrate proficiency in the duty of the firefighter. Accident Review Accident Prevention. An employee receiving two preventable accidents in a rolling twelve month period shall be subject to remedial training as designated by the Joint Safety Committee. The Safety Committee may null and void one preventable accident (marked against an FAO/Q D in a 12 month period) if the Safety Committee determines the accident to be minor in nature. Regardless of whether the Joint Safety Committee determines that an accident is preventable, and regardless of whether an employee is subject to remedial training as designated by the Joint Safety Committee, an employee may nevertheless be disciplined for conduct related to an accident by the Fire Chief, whose authority to discipline an employee is independent of the Joint Safety Committee’s determination. Accident Review. All accidents will be reviewed by the Joint Safety Committee established pursuant to Section 13.6. For purposes of this section, the Committee will make the determination if the accident was preventable or not preventable. a) The Committee has the right to order specific drivers training for corrective measures. Any corrective measures are to be done on-duty and a summary of the corrective measures will be documented by the Company Officer (prior to the end of his/her tour of duty) and placed into the employee’s training file. 300 of 684 71 b) All accidents will be reviewed within twenty-one (21) calendar days of an incident, and the employee involved will receive results within seventy-two (72) hours. An employee may appeal the decision. The appeal must be made in writing as to his/her rational for the appeal. The appeal shall be e-mailed to the Fire Chief or his designee. c) In the event of a tie or an appeal, an appeals board, separate from the Joint Safety Committee, shall be formed within ten (10) business days consisting of a Suppression Fire Captain, F.A.O., and a Chief Officer. The Fire Chief shall choose two, and the Union President shall choose one. The Board shall meet within ten (10) business days and the employee involved will receive results within seventy-two (72) hours. If the employee is not satisfied with the results or the process, he/she has the right to file a grievance according to Article VI section 6.3 starting at step 2 within ten (10) days. Section 16.3. Fire Captain. In order for an employee to qualify for and participate in the Fire Captain examination, said employee shall have five years’ experience with the Evanston Fire Department assigned to suppression, as a firefighter or a firefighter/paramedic. For examinations beginning after January 1, 2006, employees must possess the following additional qualification to participate in the examination: possession of Fire Officer I State Certification or Fire Officer I Provisional or an Associate’s or Bachelor’s or Master’s degree in Fire Science, Fire Management or Public Safety with a fire service concentration. Such degrees must be from accredited institutions. The placement of employees on promotional lists shall be based on the points achieved by the employees on promotional examinations for Fire Captain consisting of the following four components weighted as specified: Written Test 60% Professional Achievement 15% Oral Exam 12.5% Seniority 12.5% (up to) Those applicants whose scores are the top 80% of the applicant pool will be placed on the eligibility list. In the event of tied scores, both applicants will be placed on the eligibility list with the more senior applicant being ahead of the other applicant on the list. Seniority will be calculated based on months of completed service as of the close of applications. Candidates shall be awarded a maximum of twelve and one-half (12.5) points on the promotional examination for seniority. Candidates shall be awarded one point for each twenty-four months of completed service, and thereafter, one-twenty- fourth (.042) of a point for each month of completed service to the maximum of 12.5 points. 301 of 684 72 a) Procedure for Selection. Whenever a promotional rank is created or becomes vacant due to resignation, discharge, promotion, death, or the granting of a disability or retirement pension, or any other cause, the appointing authority shall appoint to that position the person with the highest ranking on the final promotion list for that rank, except that the appointing authority shall have the right to pass over that person and appoint the next highest ranked person on the list if the appointing authority has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person’s ability to perform the duties of the promoted rank since the posting of the promotional list. If the highest ranking person is passed over, the appointing authority shall document its reasons for its decision to select the next highest ranking person on the list. Unless the reasons for passing over the highest ranking person are not remedial, no person who is the highest ranking person on the list at the time of the vacancy shall be passed over more than once. Any dispute as to the selection of the first or second highest-ranking person shall be subject to resolution in accordance with any grievance procedure in Article 6.3 of this Agreement. In the event of a tied score, the applicant with the most seniority will be placed ahead of the other. b) Test Components. All promotional criteria used shall have a direct bearing on the position being tested and will stress objectivity and seek to minimize the interjection of subjective considerations unrelated to performance. All promotional criteria will be job related in accordance with EEOC guidelines. Scores on each component of the exam shall be posted. Total points awarded for subjective components shall be posted before the written exam is administered and before the promotion list is compiled. Written Exam. The written examination shall consist of questions which are job related and validated. Study guides and reference lists shall be made available equally to all candidates at least ninety (90) days before the date of the written examination. (a) The appointing authority may not condition eligibility to take the written examination on the candidate’s score on any of the previous components of the examination. The written examination for a particular rank shall consist of matters relating to the duties regularly performed by persons holding that rank within the department. The examination shall be based only on the contents of written materials that the appointing authority has identified and made readily available to potential examinees at least ninety (90) days before the examination is administered. The test questions and material must be pertinent to the particular rank for which the examination is being given. The written examination shall be administered after the determination and posting of the seniority list, ascertained merit points, and subjective evaluation scores. The written examination shall be administered, the test materials opened, and the results scored and tabulated. (b) Written examinations shall be graded at the examination site on the day of the examination immediately upon completion of the test in front of the observers if such observers are appointed under Section 25, or if the tests are graded offsite by a bona fide testing agency, the observers (if appointed) shall witness 302 of 684 73 the sealing and the shipping of the tests for grading and the subsequent opening of the scores upon the return from the testing agency. Every examinee shall have the right (i) to obtain his or her score on the examination on the day of the examination or upon the day of its return from the testing agency (or the appointing authority shall require the testing agency to mail the individual scores to any address submitted by the candidates on the day of the examination); and (ii) to review the answers to the examination that the examiners consider correct. The appointing authority may hold a review session after the examination for the purpose of gathering feedback on the examination from the candidates. (c) Sample written examinations may be examined by the appointing authority and members of the department, but no person in the department or the appointing authority (including the Chief, Civil Service Commissioners and other appointed or elected officials) may see or examine the specific questions or the actual written examination before the examination is administered. If a sample examination is used, actual test questions shall not be included. It is a violation of this Act for any member of the department or the appointing authority to obtain or divulge foreknowledge of the contents of the written examination before it is administered. (d) Each department shall maintain reading and study materials for its current written examination and the reading list for the last two (2) written examinations or for a period of five (5) years, whichever is less, for each rank and shall make these materials available and accessible at each duty station. Oral Exam. The oral interview shall be conducted by a panel of fire chiefs or other sworn fire professionals plus one current fire officer selected by the Union. The fire officer selected by the Union shall be limited to fire officers who have served on Fire Departments the size of Evanston or larger in the rank of Shift Chief, Battalion Chief or their equivalents or higher. Total points for the oral exam shall be posted before the written examination is administered and before the promotion list is compiled. Professional Achievements. The following are professional achievement categories which will be used for the promotional exam. The examples given are not intended as an exhaustive list. The certificate lists shall be subject to updating at a labor/management meeting prior to the examination. The intention of this provision is to account for course names changing and new courses developing, and it is not intended for gross omissions or inclusions of categories without negotiating in good faith. When there is a logical progression of degrees, points shall only be awarded for the highest degree achieved. Candidates shall be awarded points to a maximum of fifteen (15) for professional achievements as follows: College Education: Associate’s Degree in Fire Science, Emergency Management, or related degree 3 points Bachelor’s Degree or higher in Fire Science, Emergency Management, 303 of 684 74 or related degree 7 points Bachelor’s Degree in any other field 3 points Certificate of Applied Science: Fire Science 1.5 points Associate’s Degree in any other field 1.5 points Fire Officer: Fire Officer I/Company Officer 2 points Fire Officer II/Advanced Fire Officer 4 points EMS: Active EFD Paramedic Preceptor in good standing 1 point Active EFD Paramedic Preceptor in good standing that has been the lead preceptor for at least 1 preceptee during the previous 5 years from promotional application deadline. A signed Medical Officer attestation required to receive points. 2 points Active EFD CPR Instructor 1 point AHA Certificates that are NOT available during normal EFD training (i.e., PALS and ACLS): One (1.0) point awarded for certificates requiring 24 hours or more of instruction, and one-half (0.5) point awarded for certificates requiring less than 24 hours of instruction. Skill Development Courses (i.e., IFSI, Cornerstone, etc.): One (1.0) point shall be awarded for certificate of completion for every course requiring 24 hours or more. (e.g., Smoke Divers, RIT Under Fire, FAST, Engine Company Operations, Truck Company Operations, etc.) One-half (0.5) point shall be awarded for certificate of completion for each course requiring less than 24 hours to complete. (e.g., Basic Company Officer, First-In Officer, Vehicle Fire Fighting, Routine Emergencies, etc.) OSFM Certificates: One (1.0) point shall be awarded for certificate of completion for every course requiring 24 hours or more. (e.g., Fireground Company Officer School, Fire Apparatus Engineer, Advanced Firefighter, Rope Operations, Trench Technician, Hazardous Materials Technician, etc.) One-half (0.5) point shall be awarded for certificate of completion for each course requiring less than 24 hours to complete. (e.g., Technical Rescue Awareness, Fire Service Vehicle Operator, etc.) 304 of 684 75 Candidates are not allowed to double count OSFM certificates that are prerequisites for OSFM Officer Certification. Example: Counting OSFM ISO or Instructor 2 and also claiming points as Fire Officer II/Advanced Fire Officer. Other: Homeland Security, Incident Command/Unified Command, NIMS 300 and 400, National Fire Academy: One (1.0) point will be awarded for each certificate of completion requiring 24 or more hours (e.g., Department of Justice Cobra classes). One-half (0.5) point will be awarded for each certificate requiring less than 24 hours. Firefighting/EMS Operations Seminars: One-half (0.5) point will be added for those classes completed with a Certificate of Completion (e.g., Norman, Brannigan). SCUBA Certification: One point (1.0) each for PADI, NAUI, RDI, Advanced Open Water, etc. requiring 24 or more hours of instruction. One-half (0.5) point for certificates requiring less than 24 hours of instruction. Points shall be awarded for other certificates of completion that are job related as defined in this section and as determined by the joint labor management committee. Candidates can appeal for a second review by the joint labor management committee. c) Supplemental Concepts. The parties will further agree that the promotion system shall be guided by the following principles: 1. All rating factors should be related to performance factors important to carrying out the major duties of the promotional rank. 2. Rating factors should be weighted in accordance with their relative importance in the primary duties of the promotional rank, recognizing that a Captain or Shift Chief is expected to serve as the leader of a fire company or shift. 3. The rating system should stress objectivity and seek to minimize the interjection of subjective considerations unrelated to performance. 4. The authority assigning the final rating should be able to account for its rating by providing reasons or examples of performance to support its conclusion. 5. Due deference should be accorded to the advice and recommendations of outside consultants who may be retained by the City to provide expert guidance in the designing and implementation of a professionally developed performance and promotional evaluation system. d) Grievances. Any candidate may file a grievance under the grievance/arbitration procedures of this Agreement. Any such grievance must be (1) filed within 21 days of the date the City posts the promotional list; and (2) limited to a claim that the City failed 305 of 684 76 to follow the promotional procedural requirements of this Article (as distinguished from a claim that the grievant disagrees with the specific promotional selection.) Section 16.4. Shift Chief. In order for an employee to qualify for and participate in the Shift Chief examination, said employee shall have five years’ experience with the Evanston Fire Department as a Captain assigned to suppression. For examinations beginning after January 1, 2006, employees must possess the following additional qualifications to participate in the examination: possession of Fire Officer II State Certification or Fire Officer II Provisional or a Bachelor’s or Master’s degree in Fire Science, Fire Management, or Public Safety with a fire service concentration. Such degrees must be from accredited institutions. All provisions in the Section concerning “Promotions – Captain” shall be applicable to the promotion of Shift Chief except as follows: Written Test 60% Professional Achievements 15% Oral Examination 12.5% Seniority 12.5% Seniority will be calculated based on months of completed service in the rank of Captain as of the close of applications. Candidates shall be awarded a maximum of twelve and one-half (12.5) points on the promotional examination for seniority. Candidates shall be awarded one point for each twenty-four months of completed service, and thereafter, one-twenty-fourth (.042) of a point for each month of completed service to the maximum of 12.5 points. a) Procedure for Selection. This procedure is as described above in Section 16.3 Fire Captain, except that all qualified applicants shall be placed on the eligibility list. b) Test Components. This procedure is as described above in Section 16.3 Fire Captain, except: c) Professional Achievement Points. The following are professional achievement categories which will be used for the promotional exam. The examples given are not intended as an exhaustive list. The certificate lists shall be subject to updating at a labor/management meeting prior to the examination. The intention of this provision is to account for course names changing and new courses developing, and it is not intended for gross omissions or inclusions of categories without entering negotiations. When there is a logical progression of degrees, points shall only be awarded for the highest or degree achieved. Candidates shall be awarded points to a maximum of fifteen (15) for professional achievements as follows: College Education: Associate’s Degree in Fire Science, Emergency Management, or related degree 3 points Bachelor’s Degree in Fire Science, Emergency Management, or related degree 7 points 306 of 684 77 Master’s Degree in Fire Science, Emergency Management, or related degree 9 points Bachelor’s Degree in any other field 3 points Certificate of Applied Science: Fire Science 1.5 points Associate’s Degree in any other field 1.5 points Fire Officer: Fire Officer II/Advanced Fire Officer 4 points Chief Fire Officer 6 points Skill Development Courses (i.e., IFSI, Cornerstone, etc.): One (1.0) point shall be awarded for certificate of completion for every course requiring 24 hours or more related to command of multiple companies or fire personnel management. (e.g., Special Response Team Leadership, Fireground Command Officer School, etc.) One-half (0.5) point shall be awarded for certificate of completion for each course requiring less than 24 hours to complete related to command of multiple companies or fire personnel management. (e.g., Leadership Principles for the Fire Officer, First-In Officer, etc.) OSFM Certificates: One (1.0) point shall be awarded for certificate of completion for every certificate requiring 24 hours or more of instruction related to command of multiple companies or fire personnel management. (e.g., Fireground Command Officer School, Hazardous Materials Incident Command, Fire Department Incident Safety Officer, etc.) One-half (0.5) point shall be awarded for each certificate requiring less than 24 hours of instruction related to command of multiple companies or fire personnel management. Candidates are not allowed to double count OSFM certificates that are prerequisites for OSFM Officer Certification. Example: Counting OSFM ISO or Instructor 2 and also claiming points as Fire Officer II/Advanced Fire Officer. Other: Homeland Security, Incident Command/Unified Command, NIMS 300 and 400, National Fire Academy, Illinois Fire Chief’s Association: One (1.0) point will be awarded for each class/certificate requiring 24 or more hours related to command of multiple companies or fire personnel management. One-half (0.5) point will be awarded for each class/certificate requiring less than 24 hours. Firefighting/EMS Operations Seminars: One-half (0.5) point will be added for those completed with a Certificate of Completion (e.g., Norman, Brannigan). 307 of 684 78 Points shall be awarded for other certificates of completion that are job related as defined in this section and as determined by the joint labor management committee. Candidates can appeal for a second review by the joint labor management committee. d) Oral Examination. The oral examination for Shift Chief will be conducted by a panel of Fire Chiefs or other sworn Fire professionals plus one current Fire Officer selected by the Union. The Fire Officer selected by the Union shall be limited to Fire Officers who have served on Fire Departments the size of Evanston or larger, in the rank of Shift Chief, Battalion Chief or their equivalents or higher. e) Grievances. Any candidate may file a grievance under the grievance/arbitration procedures of this Agreement. Any such grievance must be (1) filed within 21 days of the date the City posts the promotional list; and (2) limited to a claim that the City failed to follow the promotional procedural requirements of this Article (as distinguished from a claim that the grievant disagrees with the specific promotional selection). Section 16.5. Fire Department Promotion Act. The parties agree that the following provisions of the Fire Department Promotion Act, 50 ILCS 742, shall be incorporated herein by reference into this Article: Section 5, Definitions; Section 10, Applicability; and Section 65, Violations. Section 16.6. Waiver and Agreement. Pursuant to Section 10(e) of the Fire Department Promotion Act and Section 15 of the Illinois Public Labor Relations Act, the parties specifically agree that the process for promotion to the ranks of Fire Apparatus Operator, Fire Captain and Shift Chief shall be governed solely by the provisions of this Article and that such contract provisions shall supersede and be in lieu of the provisions of the Fire Department Promotion Act and, where they conflict, the Rules and Regulations of the City of Evanston with respect to promotions. The parties recognize that certain provisions relating to mandatory subjects and to the prior method of handling promotions freely negotiated by the parties were compromised by the City in consideration for agreement on the part of the Union to include provisions that modify the Fire Department Promotion Act or waive the applications of such provisions. The parties respectively acknowledge that either party may propose modifications of this Article in successor agreements beyond the 2005 successor agreement, and that such proposals may impact upon the balance established under this Article. In such event, the concessions made by either party under the terms of this Article shall not prejudice either parties’ rights to withdraw or modify such terms in regard to the negotiations of the terms of a successor article. It is further understood that the terms of this Article shall continue in effect during the period of negotiations between the parties as to the terms of a successor contract; provided 308 of 684 79 that, if interest arbitration is invoked by either party and any part of this Article is in dispute, the terms and conditions of this Article which vary from the terms of the IFDPA shall not be within the jurisdiction of the arbitrator to determine without the express consent of the Union or the City, as applicable, and shall lapse upon the award of the arbitrator. Section 16.7. Military Preference Points for Promotion. A candidate on a preliminary promotion list, who is eligible for veteran's preference points under the Illinois Municipal Code, may file a written application for that preference within 10 days after the posting of the preliminary promotion list. The City of Evanston shall then make adjustments to the rank order of the preliminary promotion list based solely on any veteran's preferences awarded. The final adjusted promotion list shall then be posted. Military preference points are to be awarded based on the following criteria: A promotional candidate on the preliminary promotional list must have been engaged in active military or naval service of the United States at anytime for a period of one year, who was honorably discharged there from, who is now or who may hereafter be on inactive or reserve duty in such military or naval service. However, persons who were convicted by court-martial of disobedience of orders where such disobedience consisted in the refusal to perform military service on the grounds of alleged religious or conscientious objections against war shall be ineligible. Qualifying candidates are to receive preference points according to state statute. No person shall receive the preference for a promotional appointment granted by this Section after he/she has received one promotion from an eligibility list on which he/she was allowed such veteran's preference. Employees who are candidates for promotion to the ranks of FAO and Captain may apply to their promotional scores on both lists, any military preference points to which they are entitled under the Fire Department Promotion Act with appropriate adjustments in their ranking on each list. However, in the event such a candidate is promoted from one list, the military preference points applied on the second list shall be deducted from his total points and his ranking reduced on the second list as applicable. The adjusted list shall then add any candidate that was originally excluded according to Section 16.3. For example, an employee who is a candidate for promotion for both FAO and Captain who has applied military preference on both lists and who is promoted to the rank of FAO shall have the military preference points credited to his points on the Captain list subtracted from his total points and his rank on the list reduced commensurate with such reduced total. 309 of 684 80 ARTICLE XVII Termination and Legality Clauses Section 17.1. Ratification and Amendment. No amendment or modification of this agreement during its term shall be effective unless reduced to writing and agreed to, ratified and signed by a representative of the Union and either the City Manager or the Human Resources Division Manager. Section 17.2. Savings. If any provision of this Agreement is subsequently declared by federal or state legislative or judicial authority to be unlawful, unenforceable, or not in accordance with applicable statutes, all other provisions of this Agreement shall remain in full force and effect for the duration of this Agreement. Such invalidated provision(s) shall be the subject of immediate negotiations between the parties in order to attempt to negotiate a substitute provision. Section 17.3. Entire Agreement. The City and the Union, for the duration of this Agreement, each voluntarily and unqualifiedly waives the right, and each agrees that the other shall not be obligated, to bargain collectively with respect to any subject or matter referred to or covered in this Agreement. This paragraph does not waive the right to bargain over any subject or matter not referred to or covered by this Agreement which is a mandatory subject of bargaining and concerning which the City is formally proposing changing during the term of this Agreement, provided the Union, upon notification, makes a timely and proper request to bargain over the change being proposed by the City. Section 17.4. Duration and Renegotiations. This Agreement shall be in effect from January 1, 2017 to 11:59 p.m. on December 31, 2018 and from year to year thereafter unless either party gives written notice to the other party of its desire to modify or amend this Agreement on or before September 1, 2018 or any subsequent September 1. Negotiations for the new collective bargaining agreement shall begin on or about October 1, 2018 or another mutually agreeable date. During the pendency of proceedings before the arbitration panel, existing wages, hours, and other conditions of employment shall not be changed by action of either party without the consent of the other but a party may so consent without prejudice to his rights or position under the Act. The proceedings are deemed to be pending before the arbitration panel upon the initiation of arbitration procedures under the Act. 310 of 684 81 EXECUTED this __ day of ________________, after receiving approval by the City Council and after ratification by the Union membership. EVANSTON FIRE FIGHTERS ASSOC. CITY OF EVANSTON, ILLINOIS IAFF LOCAL 742 311 of 684 82 APPENDIX A APPLICATION FOR UNION MEMBERSHIP AND AUTHORIZATION FOR CHECKOFF OF UNION DUES AND ASSESSMENTS I hereby apply for membership in the Evanston Fire Fighters Association, Local No. 742, International Association of Fire Fighters, AFL-CIO-CLC. I understand that I am covered by the “fair share” provision of the current labor agreement between the Union and the City of Evanston. I hereby authorize the City of Evanston to deduct from my pay the uniform dues and/or uniform assessments of Evanston Fire Fighters Association, Local No. 742, International Association of Fire Fighters, AFL-CIO-CLC and remit said amounts to the Union. I understand that this application for membership and check-off authorization cannot be canceled by me, unless I give written notice to both the City and the Union in the 30-day period beginning 15 days before the expiration date of the current labor agreement and extending to 15 days after said expiration date. Print Name Signature Date 312 of 684 83 APPENDIX B SALARIES Firefighter/Paramedic Annual Salaries Effective July 1, 2017 – December 31, 2017 Pay Grade Grade Step Step Rate Annual Salary 2% ed pay 4% ed pay 1% long. 3% long. 4% long. 6% long. F26 NH 21.761 $56,352.17 $1,127.04 $2,254.09 $56,915.69 $58,042.73 $58,606.25 $59,733.30 F26 NHP 23.573 $61,043.42 $1,220.87 $2,441.74 $61,653.85 $62,874.72 $63,485.16 $64,706.03 F26 A 24.662 $63,865.78 $1,277.32 $2,554.63 $64,504.44 $65,781.76 $66,420.41 $67,697.73 F26 AP 26.716 $69,182.55 $1,383.65 $2,767.30 $69,874.37 $71,258.02 $71,949.85 $73,333.50 F26 B 26.006 $67,344.89 $1,346.90 $2,693.80 $68,018.34 $69,365.24 $70,038.69 $71,385.59 F26 BP 28.059 $72,661.66 $1,453.23 $2,906.47 $73,388.27 $74,841.51 $75,568.12 $77,021.36 F26 C 28.579 $74,006.99 $1,480.14 $2,960.28 $74,747.06 $76,227.20 $76,967.27 $78,447.41 F26 CP 30.632 $79,323.75 $1,586.48 $3,172.95 $80,116.99 $81,703.47 $82,496.70 $84,083.18 F26 D 30.530 $79,061.75 $1,581.24 $3,162.47 $79,852.37 $81,433.61 $82,224.22 $83,805.46 F26 DP 32.584 $84,378.53 $1,687.57 $3,375.14 $85,222.31 $86,909.89 $87,753.67 $89,441.24 F26 E 31.304 $81,063.93 $1,621.28 $3,242.56 $81,874.57 $83,495.84 $84,306.48 $85,927.76 F26 EP 33.357 $86,380.69 $1,727.61 $3,455.23 $87,244.50 $88,972.11 $89,835.92 $91,563.53 F26 F 33.319 $86,281.99 $1,725.64 $3,451.28 $87,144.81 $88,870.45 $89,733.27 $91,458.90 F26 FP 35.372 $91,598.75 $1,831.97 $3,663.95 $92,514.74 $94,346.71 $95,262.70 $97,094.67 F26 G 34.231 $88,644.85 $1,772.90 $3,545.79 $89,531.30 $91,304.20 $92,190.64 $93,963.54 F26 GP 36.284 $93,961.63 $1,879.23 $3,758.47 $94,901.24 $96,780.47 $97,720.09 $99,599.32 313 of 684 84 Fire Captain Annual Salaries Effective July 1, 2017 – December 31, 2017 2.75% Increase Pay Grade Grade Step Step Rate Annual Salary 2% ed pay 4% ed pay 1% long. 3% long. 4% long. 6% long. F31 A 30.798 $79,755.14 $1,595.10 $3,190.21 $80,552.69 $82,147.80 $82,945.35 $84,540.45 F31 AP 32.871 $85,123.09 $1,702.46 $3,404.92 $85,974.32 $87,676.78 $88,528.01 $90,230.47 F31 B 31.656 $81,975.44 $1,639.51 $3,279.02 $82,795.19 $84,434.70 $85,254.45 $86,893.96 F31 BP 33.729 $87,343.38 $1,746.87 $3,493.74 $88,216.82 $89,963.68 $90,837.12 $92,583.98 F31 C 34.867 $90,292.41 $1,805.85 $3,611.70 $91,195.34 $93,001.18 $93,904.11 $95,709.96 F31 CP 36.940 $95,660.36 $1,913.21 $3,826.41 $96,616.96 $98,530.17 $99,486.77 $101,399.98 F31 D 35.993 $93,208.53 $1,864.17 $3,728.34 $94,140.61 $96,004.78 $96,936.87 $98,801.04 F31 DP 38.066 $98,576.47 $1,971.53 $3,943.06 $99,562.24 $101,533.77 $102,519.53 $104,491.06 F31 E 37.106 $96,090.52 $1,921.81 $3,843.62 $97,051.43 $98,973.24 $99,934.14 $101,855.95 F31 EP 39.179 $101,458.47 $2,029.17 $4,058.34 $102,473.05 $104,502.22 $105,516.81 $107,545.97 F31 F 39.115 $101,292.74 $2,025.85 $4,051.71 $102,305.66 $104,331.52 $105,344.45 $107,370.30 F31 FP 41.188 $106,660.68 $2,133.21 $4,266.43 $107,727.29 $109,860.50 $110,927.11 $113,060.32 F31 G 40.190 $104,076.02 $2,081.52 $4,163.04 $105,116.78 $107,198.31 $108,239.07 $110,320.59 F31 GP 42.263 $109,443.97 $2,188.88 $4,377.76 $110,538.41 $112,727.29 $113,821.73 $116,010.61 314 of 684 85 Shift Chief Annual Salaries Effective July 1, 2017 – December 31, 2017 2.75% Increase Pay Grade Grade Step Step Rate Annual Salary 2% ed pay 4% ed pay 1% long. 3% long. 4% long. 6% long. F39 A 35.405 $91,684.06 $1,833.68 $3,667.36 $92,600.90 $94,434.58 $95,351.42 $97,185.10 F39 AP 37.478 $97,052.00 $1,941.04 $3,882.08 $98,022.52 $99,963.56 $100,934.08 $102,875.12 F39 B 36.364 $94,168.79 $1,883.38 $3,766.75 $95,110.47 $96,993.85 $97,935.54 $99,818.91 F39 BP 38.437 $99,536.73 $1,990.73 $3,981.47 $100,532.10 $102,522.83 $103,518.20 $105,508.93 F39 C 40.126 $103,910.29 $2,078.21 $4,156.41 $104,949.40 $107,027.60 $108,066.71 $110,144.91 F39 CP 42.199 $109,278.24 $2,185.56 $4,371.13 $110,371.02 $112,556.59 $113,649.37 $115,834.93 F39 D 41.380 $107,157.87 $2,143.16 $4,286.31 $108,229.45 $110,372.61 $111,444.19 $113,587.34 F39 DP 43.453 $112,525.82 $2,250.52 $4,501.03 $113,651.08 $115,901.59 $117,026.85 $119,277.37 F39 E 42.698 $110,571.18 $2,211.42 $4,422.85 $111,676.89 $113,888.32 $114,994.03 $117,205.45 F39 EP 44.771 $115,939.12 $2,318.78 $4,637.56 $117,098.52 $119,417.30 $120,576.69 $122,895.47 F39 F 44.988 $116,502.13 $2,330.04 $4,660.09 $117,667.15 $119,997.19 $121,162.21 $123,492.26 F39 FP 47.061 $121,870.07 $2,437.40 $4,874.80 $123,088.78 $125,526.18 $126,744.88 $129,182.28 F39 G 46.601 $120,677.06 $2,413.54 $4,827.08 $121,883.83 $124,297.37 $125,504.14 $127,917.69 F39 GP 48.674 $126,045.01 $2,520.90 $5,041.80 $127,305.46 $129,826.36 $131,086.81 $133,607.71 315 of 684 86 Firefighter/Paramedic Annual Salaries Effective January 1, 2018 – December 31, 2018 3% Increase Pay Grade Grade Step Step Rate Annual Salary 2% ed pay 4% ed pay 1% long. 3% long. 4% long. 6% long. F26 NH 22.414 $58,042.73 $1,160.85 $2,321.71 $58,623.16 $59,784.01 $60,364.44 $61,525.30 F26 NHP 24.280 $62,874.72 $1,257.49 $2,514.99 $63,503.47 $64,760.96 $65,389.71 $66,647.21 F26 A 25.402 $65,781.76 $1,315.64 $2,631.27 $66,439.57 $67,755.21 $68,413.03 $69,728.66 F26 AP 27.517 $71,258.02 $1,425.16 $2,850.32 $71,970.60 $73,395.76 $74,108.34 $75,533.50 F26 B 26.786 $69,365.24 $1,387.30 $2,774.61 $70,058.89 $71,446.20 $72,139.85 $73,527.15 F26 BP 28.901 $74,841.51 $1,496.83 $2,993.66 $75,589.92 $77,086.75 $77,835.17 $79,332.00 F26 C 29.436 $76,227.20 $1,524.54 $3,049.09 $76,989.47 $78,514.02 $79,276.29 $80,800.83 F26 CP 31.551 $81,703.47 $1,634.07 $3,268.14 $82,520.50 $84,154.57 $84,971.60 $86,605.67 F26 D 31.446 $81,433.61 $1,628.67 $3,257.34 $82,247.94 $83,876.61 $84,690.95 $86,319.62 F26 DP 33.561 $86,909.89 $1,738.20 $3,476.40 $87,778.98 $89,517.18 $90,386.28 $92,124.48 F26 E 32.243 $83,495.84 $1,669.92 $3,339.83 $84,330.80 $86,000.72 $86,835.68 $88,505.59 F26 EP 34.357 $88,972.11 $1,779.44 $3,558.88 $89,861.83 $91,641.27 $92,531.00 $94,310.44 F26 F 34.318 $88,870.45 $1,777.41 $3,554.82 $89,759.15 $91,536.56 $92,425.26 $94,202.67 F26 FP 36.433 $94,346.71 $1,886.93 $3,773.87 $95,290.18 $97,177.11 $98,120.58 $100,007.52 F26 G 35.258 $91,304.20 $1,826.08 $3,652.17 $92,217.24 $94,043.32 $94,956.36 $96,782.45 F26 GP 37.373 $96,780.47 $1,935.61 $3,871.22 $97,748.28 $99,683.89 $100,651.69 $102,587.30 316 of 684 87 Fire Captain Annual Salaries Effective January 1, 2018 – December 31, 2018 3% Increase Pay Grade Grade Step Step Rate Annual Salary 2% ed pay 4% ed pay 1% long. 3% long. 4% long. 6% long. F31 A 31.722 $82,147.80 $1,642.96 $3,285.91 $82,969.27 $84,612.23 $85,433.71 $87,076.66 F31 AP 33.857 $87,676.78 $1,753.54 $3,507.07 $88,553.55 $90,307.08 $91,183.85 $92,937.39 F31 B 32.605 $84,434.70 $1,688.69 $3,377.39 $85,279.05 $86,967.74 $87,812.09 $89,500.78 F31 BP 34.740 $89,963.68 $1,799.27 $3,598.55 $90,863.32 $92,662.59 $93,562.23 $95,361.50 F31 C 35.913 $93,001.18 $1,860.02 $3,720.05 $93,931.20 $95,791.22 $96,721.23 $98,581.25 F31 CP 38.048 $98,530.17 $1,970.60 $3,941.21 $99,515.47 $101,486.07 $102,471.37 $104,441.98 F31 D 37.073 $96,004.78 $1,920.10 $3,840.19 $96,964.83 $98,884.93 $99,844.98 $101,765.07 F31 DP 39.208 $101,533.77 $2,030.68 $4,061.35 $102,549.11 $104,579.78 $105,595.12 $107,625.79 F31 E 38.220 $98,973.24 $1,979.46 $3,958.93 $99,962.97 $101,942.43 $102,932.17 $104,911.63 F31 EP 40.355 $104,502.22 $2,090.04 $4,180.09 $105,547.24 $107,637.29 $108,682.31 $110,772.35 F31 F 40.289 $104,331.52 $2,086.63 $4,173.26 $105,374.83 $107,461.46 $108,504.78 $110,591.41 F31 FP 42.424 $109,860.50 $2,197.21 $4,394.42 $110,959.11 $113,156.32 $114,254.92 $116,452.13 F31 G 41.396 $107,198.31 $2,143.97 $4,287.93 $108,270.29 $110,414.25 $111,486.24 $113,630.20 F31 GP 43.531 $112,727.29 $2,254.55 $4,509.09 $113,854.56 $116,109.11 $117,236.38 $119,490.93 317 of 684 88 Shift Chief Annual Salaries Effective January 1, 2018 – December 31, 2018 3% Increase Pay Grade Grade Step Step Rate Annual Salary 2% ed pay 4% ed pay 1% long. 3% long. 4% long. 6% long. F39 A 36.467 $94,434.58 $1,888.69 $3,777.38 $95,378.92 $97,267.61 $98,211.96 $100,100.65 F39 AP 38.602 $99,963.56 $1,999.27 $3,998.54 $100,963.20 $102,962.47 $103,962.10 $105,961.37 F39 B 37.455 $96,993.85 $1,939.88 $3,879.75 $97,963.79 $99,903.66 $100,873.60 $102,813.48 F39 BP 39.590 $102,522.83 $2,050.46 $4,100.91 $103,548.06 $105,598.52 $106,623.75 $108,674.20 F39 C 41.330 $107,027.60 $2,140.55 $4,281.10 $108,097.88 $110,238.43 $111,308.71 $113,449.26 F39 CP 43.465 $112,556.59 $2,251.13 $4,502.26 $113,682.15 $115,933.28 $117,058.85 $119,309.98 F39 D 42.621 $110,372.61 $2,207.45 $4,414.90 $111,476.33 $113,683.79 $114,787.51 $116,994.96 F39 DP 44.757 $115,901.59 $2,318.03 $4,636.06 $117,060.61 $119,378.64 $120,537.66 $122,855.69 F39 E 43.979 $113,888.32 $2,277.77 $4,555.53 $115,027.20 $117,304.96 $118,443.85 $120,721.61 F39 EP 46.114 $119,417.30 $2,388.35 $4,776.69 $120,611.47 $122,999.82 $124,193.99 $126,582.34 F39 F 46.338 $119,997.19 $2,399.94 $4,799.89 $121,197.17 $123,597.11 $124,797.08 $127,197.03 F39 FP 48.473 $125,526.18 $2,510.52 $5,021.05 $126,781.44 $129,291.96 $130,547.22 $133,057.75 F39 G 47.999 $124,297.37 $2,485.95 $4,971.89 $125,540.35 $128,026.30 $129,269.27 $131,755.22 F39 GP 50.134 $129,826.36 $2,596.53 $5,193.05 $131,124.62 $133,721.15 $135,019.41 $137,615.94 318 of 684 89 APPENDIX C SIDE LETTER OF AGREEMENT Mr. William Lynch, President Evanston Fire Fighters Association Local No. 742, IAFF, AFL-CIO-CLC Dear Mr. Lynch: This letter will confirm that the parties have agreed that existing banked vacation time of IAFF members will not be unilaterally reduced and/or modified by the City during the term of this Agreement January 1, 2017 – December 31, 2018. Very truly yours, Wally Bobkiewicz City Manager The City agrees to restore every employee eight (8) hours of banked vacation time previously deducted on the 11/17/2017 paycheck no later than one (1) month after the effective date of this Agreement. The Union agrees to withdraw the current grievance (2017-005) and any and all pending administrative actions, including the one filed with the Illinois Department of Labor on 11/30/2017, on behalf of IAFF Local 742. The City agrees that such withdrawal of the grievance or other administrative proceedings on behalf of IAFF Local 742 does not, and will not, establish precedence on any current or future grievances or other administrative proceedings processed for similar challenges of furlough days or any forced reduction in benefit time banks. The City further agrees that it will not use or present the Union’s acceptance of the above concessions for any successor Labor Agreement in any administrative proceedings, arbitration, or interest arbitration, involving IAFF Local 742. 319 of 684 90 APPENDIX D SIDE LETTER OF AGREEMENT Mr. William Lynch, President Evanston Fire Fighters Association Local No. 742, IAFF, AFL-CIO-CLC RE: Medical Officer Dear Mr. Lynch: This is to confirm that should the City reinstate usage of the rank of Medical Officer it is understood that the position of Medical Officer is included in the bargaining unit. Very truly yours, Wally Bobkiewicz City Manager 320 of 684 91 APPENDIX E SIDE LETTER OF AGREEMENT In the event that the Department wishes to reduce the number of employees TDA’d to the Fire Prevention Bureau below two either through assigning said work to civilians or contracting out, the parties shall then promptly meet and negotiate in good faith over the proposed decision and its impact and effects. If the parties fail to reach agreement, either side may invoke arbitration to resolve the dispute according to the procedure of Step 4 Arbitration of this Agreement (Section 6.2), except that the arbitration shall be an interest arbitration conducted according to the provisions of the IPLRA as applicable, and the arbitrator shall determine the dispute by applying the interest arbitration provisions of the IPLRA, and the parties’ rights during and after the arbitration shall be as provided in the IPLRA. Very truly yours, Wally Bobkiewicz City Manager 321 of 684 92 APPENDIX F SIDE LETTER OF AGREEMENT March 1, 2010 Mr. Brian Scott, President Evanston Fire Fighters Association Local No. 742, IAFF, AFL-CIO-CLC RE Recall of Laid off firefighters Dear Mr. Scott: This is to confirm that upon execution of the agreement City shall recall laid off firefighters and make whole (base pay and NOT overtime) as of August 20, 2010 forward provided the employees accept reinstatement. The City will make every good faith effort to enable the laid off firefighters to return to work as soon as possible (example: as temporary hire). Very truly yours, Wally Bobkiewicz City Manager 322 of 684 93 APPENDIX G FIRE DEPARTMENT PROMOTION ACT (50 ILCS 742/) Fire Department Promotion Act. (50 ILCS 742/1) Sec. 1. Short title. This Act may be cited as the Fire Department Promotion Act. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/5) Sec. 5. Definitions. In this Act: "Affected department" or "department" means a full-time municipal fire department that is subject to a collective bargaining agreement or the fire department operated by a full-time fire protection district. The terms do not include fire departments operated by the State, a university, or a municipality with a population over 1,000,000 or any unit of local government other than a municipality or fire protection district. The terms also do not include a combined department that was providing both police and firefighting services on January 1, 2002. "Appointing authority" means the Board of Fire and Police Commissioners, Board of Fire Commissioners, Civil Service Commissioners, Superintendent or Department Head, Fire Protection District Board of Trustees, or other entity having the authority to administer and grant promotions in an affected department. "Promotion" means any appointment or advancement to a rank within the affected department (1) for which an examination was required before January 1, 2002; (2) that is included within a bargaining unit; or (3) that is the next rank immediately above the highest rank included within a bargaining unit, provided such rank is not the only rank between the Fire Chief and the highest rank included within the bargaining unit, or is a rank otherwise excepted under item (i), (ii), (iii), (iv), or (v) of this definition. "Promotion" does not include appointments (i) that are for fewer than 180 days; (ii) to the positions of Superintendent, Chief, or other chief executive officer; (iii) to an exclusively administrative or executive rank for which an examination is not required; (iv) to a rank that was exempted by a home rule municipality prior to January 1, 2002, provided that after the effective date of this Act no home rule municipality may exempt any future or existing ranks from the provisions of this Act; or (v) to an administrative rank immediately below the Superintendent, Chief, or other chief executive officer of an affected department, provided such rank shall not be held by more than 2 persons and there is a promoted rank immediately below it. Notwithstanding the exceptions to the definition of "promotion" set forth in items (i), (ii), (iii), (iv), and (v) of this definition, promotions shall include any appointments to ranks covered by the terms of a collective bargaining agreement in effect on the effective date of this Act. "Preliminary promotion list" means the rank order of eligible candidates established in accordance with subsection (b) of Section 20 prior to applicable veteran's preference points. A person on the preliminary promotion list who is eligible for veteran's preference 323 of 684 94 under the laws and agreements applicable to the appointing authority may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The preference shall be calculated in accordance with Section 55 and applied as an addition to the person's total point score on the examination. The appointing authority shall make adjustments to the preliminary promotion list based on any veteran's preference claimed and the final adjusted promotion list shall then be posted by the appointing authority. "Rank" means any position within the chain of command of a fire department to which employees are regularly assigned to perform duties related to providing fire suppression, fire prevention, or emergency services. "Final adjusted promotion list" means the promotion list for the position that is in effect on the date the position is created or the vacancy occurs. If there is no final adjusted promotion list in effect for that position on that date, or if all persons on the current final adjusted promotion list for that position refuse the promotion, the affected department shall not make a permanent promotion until a new final adjusted promotion list has been prepared in accordance with this Act, but may make a temporary appointment to fill the vacancy. Temporary appointments shall not exceed 180 days. Each component of the promotional test shall be scored on a scale of 100 points. The component scores shall then be reduced by the weighting factor assigned to the component on the test and the scores of all components shall be added to produce a total score based on a scale of 100 points. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/10) Sec. 10. Applicability. (a) This Act shall apply to all positions in an affected department, except those specifically excluded in items (i), (ii), (iii), (iv), and (v) of the definition of "promotion" in Section 5 unless such positions are covered by a collective bargaining agreement in force on the effective date of this Act. Existing promotion lists shall continue to be valid until their expiration dates, or up to a maximum of 3 years after the effective date of this Act. (b) Notwithstanding any statute, ordinance, rule, or other laws to the contrary, all promotions in an affected department to which this Act applies shall be administered in the manner provided for in this Act. Provisions of the Illinois Municipal Code, the Fire Protection District Act, municipal ordinances, or rules adopted pursuant to such authority and other laws relating to promotions in affected departments shall continue to apply to the extent they are compatible with this Act, but in the event of conflict between this Act and any other law, this Act shall control. (c) A home rule or non-home rule municipality may not administer its fire department promotion process in a manner that is inconsistent with this Act. This Section is a limitation under subsection (i) of Section 6 of Article VII of the Illinois Constitution on the 324 of 684 95 concurrent exercise by home rule units of the powers and functions exercised by the State. (d) This Act is intended to serve as a minimum standard and shall be construed to authorize and not to limit: (1) An appointing authority from establishing different or supplemental promotional criteria or components, provided that the criteria are job-related and applied uniformly. (2) The right of an exclusive bargaining representative to require an employer to negotiate clauses within a collective bargaining agreement relating to conditions, criteria, or procedures for the promotion of employees to ranks, as defined in Section 5, covered by this Act. (3) The negotiation by an employer and an exclusive bargaining representative of provisions within a collective bargaining agreement to achieve affirmative action objectives, provided that such clauses are consistent with applicable law. (e) Local authorities and exclusive bargaining agents affected by this Act may agree to waive one or more of its provisions and bargain on the contents of those provisions, provided that any such waivers shall be considered permissive subjects of bargaining. (Source: P.A. 93-411, eff. 8-4-03; 94-809, eff. 5-26-06.) (50 ILCS 742/15) Sec. 15. Promotion process. (a) For the purpose of granting promotion to any rank to which this Act applies, the appointing authority shall from time to time, as necessary, administer a promotion process in accordance with this Act. (b) Eligibility requirements to participate in the promotional process may include a minimum requirement as to the length of employment, education, training, and certification in subjects and skills related to fire fighting. After the effective date of this Act, any such eligibility requirements shall be published at least one year prior to the date of the beginning of the promotional process and all members of the affected department shall be given an equal opportunity to meet those eligibility requirements. (c) All aspects of the promotion process shall be equally accessible to all eligible employees of the department. Every component of the testing and evaluation procedures shall be published to all eligible candidates when the announcement of promotional testing is made. The scores for each component of the testing and evaluation procedures shall be disclosed to each candidate as soon as practicable after the component is completed. (d) The appointing authority shall provide a separate promotional examination for each rank that is filled by promotion. All examinations for promotion shall be competitive among the members of the next lower rank who meet the established eligibility requirements and desire to submit themselves to examination. The appointing authority may employ consultants to design and administer promotion examinations or may adopt 325 of 684 96 any job-related examinations or study materials that may become available, so long as they comply with the requirements of this Act. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/20) Sec. 20. Promotion lists. (a) For the purpose of granting a promotion to any rank to which this Act applies, the appointing authority shall from time to time, as necessary, prepare a preliminary promotion list in accordance with this Act. The preliminary promotion list shall be distributed, posted, or otherwise made conveniently available by the appointing authority to all members of the department. (b) A person's position on the preliminary promotion list shall be determined by a combination of factors which may include any of the following: (i) the person's score on the written examination for that rank, determined in accordance with Section 35; (ii) the person's seniority within the department, determined in accordance with Section 40; (iii) the person's ascertained merit, determined in accordance with Section 45; and (iv) the person's score on the subjective evaluation, determined in accordance with Section 50. Candidates shall be ranked on the list in rank order based on the highest to the lowest total points scored on all of the components of the test. Promotional components, as defined herein, shall be determined and administered in accordance with the referenced Section, unless otherwise modified or agreed to as provided by paragraph (1) or (2) of subsection (d) of Section 10. The use of physical criteria, including but not limited to fitness testing, agility testing, and medical evaluations, is specifically barred from the promotion process. (c) A person on the preliminary promotion list who is eligible for a veteran's preference under the laws and agreements applicable to the department may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The preference shall be calculated as provided under Section 55 and added to the total score achieved by the candidate on the test. The appointing authority shall then make adjustments to the rank order of the preliminary promotion list based on any veteran's preferences awarded. The final adjusted promotion list shall then be distributed, posted, or otherwise made conveniently available by the appointing authority to all members of the department. (d) Whenever a promotional rank is created or becomes vacant due to resignation, discharge, promotion, death, or the granting of a disability or retirement pension, or any other cause, the appointing authority shall appoint to that position the person with the highest ranking on the final promotion list for that rank, except that the appointing authority shall have the right to pass over that person and appoint the next highest ranked person on the list if the appointing authority has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person's ability to perform the duties of the promoted rank since the posting of the promotion list. If the highest ranking person is passed over, the appointing authority shall document its reasons for its 326 of 684 97 decision to select the next highest ranking person on the list. Unless the reasons for passing over the highest ranking person are not remediable, no person who is the highest ranking person on the list at the time of the vacancy shall be passed over more than once. Any dispute as to the selection of the first or second highest-ranking person shall be subject to resolution in accordance with any grievance procedure in effect covering the employee. A vacancy shall be deemed to occur in a position on the date upon which the position is vacated, and on that same date, a vacancy shall occur in all ranks inferior to that rank, provided that the position or positions continue to be funded and authorized by the corporate authorities. If a vacated position is not filled due to a lack of funding or authorization and is subsequently reinstated, the final promotion list shall be continued in effect until all positions vacated have been filled or for a period up to 5 years beginning from the date on which the position was vacated. In such event, the candidate or candidates who would have otherwise been promoted when the vacancy originally occurred shall be promoted. Any candidate may refuse a promotion once without losing his or her position on the final adjusted promotion list. Any candidate who refuses promotion a second time shall be removed from the final adjusted promotion list, provided that such action shall not prejudice a person's opportunities to participate in future promotion examinations. (e) A final adjusted promotion list shall remain valid and unaltered for a period of not less than 2 nor more than 3 years after the date of the initial posting. Integrated lists are prohibited and when a list expires it shall be void, except as provided in subsection (d) of this Section. If a promotion list is not in effect, a successor list shall be prepared and distributed within 180 days after a vacancy, as defined in subsection (d) of this Section. (f) This Section 20 does not apply to the initial hiring list. (Source: P.A. 95-956, eff. 8-29-08.) (50 ILCS 742/25) Sec. 25. Monitoring. (a) All aspects of the promotion process, including without limitation the administration, scoring, and posting of scores for the written examination and subjective evaluation and the determination and posting of seniority and ascertained merit scores, shall be subject to monitoring and review in accordance with this Section and Sections 30 and 50. (b) Two impartial persons who are not members of the affected department shall be selected to act as observers by the exclusive bargaining agent. The appointing authorities may also select 2 additional impartial observers. (c) The observers monitoring the promotion process are authorized to be present and observe when any component of the test is administered or scored. Except as otherwise agreed to in a collective bargaining agreement, observers may not interfere with the promotion process, but shall promptly report any observed or suspected violation of the 327 of 684 98 requirements of this Act or an applicable collective bargaining agreement to the appointing authority and all other affected parties. (d) The provisions of this Section do not apply to the extent that they are inconsistent with provisions otherwise agreed to in a collective bargaining agreement. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/30) Sec. 30. Promotion examination components. Promotion examinations that include components consisting of written examinations, seniority points, ascertained merit, or subjective evaluations shall be administered as provided in Sections 35, 40, 45 and 50. The weight, if any, that is given to any component included in a test may be set at the discretion of the appointing authority provided that such weight shall be subject to modification by the terms of any collective bargaining agreement in effect on the effective date of this Act or thereafter by negotiations between the employer and an exclusive bargaining representative. If the appointing authority establishes a minimum passing score, such score shall be announced prior to the date of the promotion process and it must be an aggregate of all components of the testing process. All candidates shall be allowed to participate in all components of the testing process irrespective of their score on any one component. The provisions of this Section do not apply to the extent that they are inconsistent with provisions otherwise agreed to in a collective bargaining agreement. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/35) Sec. 35. Written examinations. (a) The appointing authority may not condition eligibility to take the written examination on the candidate's score on any of the previous components of the examination. The written examination for a particular rank shall consist of matters relating to the duties regularly performed by persons holding that rank within the department. The examination shall be based only on the contents of written materials that the appointing authority has identified and made readily available to potential examinees at least 90 days before the examination is administered. The test questions and material must be pertinent to the particular rank for which the examination is being given. The written examination shall be administered after the determination and posting of the seniority list, ascertained merit points, and subjective evaluation scores. The written examination shall be administered, the test materials opened, and the results scored and tabulated. (b) Written examinations shall be graded at the examination site on the day of the examination immediately upon completion of the test in front of the observers if such observers are appointed under Section 25, or if the tests are graded offsite by a bona fide testing agency, the observers shall witness the sealing and the shipping of the tests for grading and the subsequent opening of the scores upon the return from the testing 328 of 684 99 agency. Every examinee shall have the right (i) to obtain his or her score on the examination on the day of the examination or upon the day of its return from the testing agency (or the appointing authority shall require the testing agency to mail the individual scores to any address submitted by the candidates on the day of the examination); and (ii) to review the answers to the examination that the examiners consider correct. The appointing authority may hold a review session after the examination for the purpose of gathering feedback on the examination from the candidates. The review sessions shall be at no cost to the candidates. (c) Sample written examinations may be examined by the appointing authority and members of the department, but no person in the department or the appointing authority (including the Chief, Civil Service Commissioners, Board of Fire and Police Commissioners, Board of Fire Commissioners, or Fire Protection District Board of Trustees and other appointed or elected officials) may see or examine the specific questions on the actual written examination before the examination is administered. If a sample examination is used, actual test questions shall not be included. It is a violation of this Act for any member of the department or the appointing authority to obtain or divulge foreknowledge of the contents of the written examination before it is administered. (d) Each department shall maintain reading and study materials for its current written examination and the reading list for the last 2 written examinations or for a period of 5 years, whichever is less, for each rank and shall make these materials available and accessible at each duty station. (e) The provisions of this Section do not apply to the extent that they are in conflict with provisions otherwise agreed to in a collective bargaining agreement. (Source: P.A. 97-352, eff. 8-12-11.) (50 ILCS 742/40) Sec. 40. Seniority points. (a) Seniority points shall be based only upon service with the affected department and shall be calculated as of the date of the written examination. The weight of this component and its computation shall be determined by the appointing authority or through a collective bargaining agreement. (b) A seniority list shall be posted before the written examination is given and before the preliminary promotion list is compiled. The seniority list shall include the seniority date, any breaks in service, the total number of eligible years, and the number of seniority points. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/45) Sec. 45. Ascertained merit. 329 of 684 100 (a) The promotion test may include points for ascertained merit. Ascertained merit points may be awarded for education, training, and certification in subjects and skills related to the fire service. The basis for granting ascertained merit points, after the effective date of this Act, shall be published at least one year prior to the date ascertained merit points are awarded and all persons eligible to compete for promotion shall be given an equal opportunity to obtain ascertained merit points unless otherwise agreed to in a collective bargaining agreement. (b) Total points awarded for ascertained merit shall be posted before the written examination is administered and before the promotion list is compiled. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/50) Sec. 50. Subjective evaluation. (a) A promotion test may include subjective evaluation components. Subjective evaluations may include an oral interview, tactical evaluation, performance evaluation, or other component based on subjective evaluation of the examinee. The methods used for subjective evaluations may include using any employee assessment centers, evaluation systems, chief's points, or other methods. (b) Any subjective component shall be identified to all candidates prior to its application, be job-related, and be applied uniformly to all candidates. Every examinee shall have the right to documentation of his or her score on the subjective component upon the completion of the subjective examination component or its application. A designated representative of the contracting union party shall be notified and be entitled to be present to monitor any preliminary meeting between certified assessors or representatives of a testing agency and representatives of the appointing authority held prior to the administration of the test to candidates for promotion. (c) Where chief's points or other subjective methods are employed that are not amenable to monitoring, monitors shall not be required, but any disputes as to the results of such methods shall be subject to resolution in accordance with any collectively bargained grievance procedure in effect at the time of the test. (d) Where performance evaluations are used as a basis for promotions, they shall be given annually and made readily available to each candidate for review and they shall include any disagreement or documentation the employee provides to refute or contest the evaluation. These annual evaluations are not subject to grievance procedures, unless used for points in the promotion process. (e) Total points awarded for subjective components shall be posted before the written examination is administered and before the promotion list is compiled. (f) Persons selected to grade candidates for promotion during an assessment center process shall be impartial professionals who have undergone training to be certified assessors. The training and certification requirements shall, at a minimum, provide that, to obtain and maintain certification, assessors shall complete a course of basic training, 330 of 684 101 subscribe to a code of ethical conduct, complete continuing education, and satisfy minimum activity levels. (g) The standards for certification shall be established by a Joint Labor and Management Committee (JLMC) composed of 4 members: 2 designated by a statewide association whose membership is predominantly fire chiefs representing management interests of the Illinois fire service, and 2 designated by a statewide labor organization that is a representative of sworn or commissioned firefighters in Illinois. Members may serve terms of one year subject to reappointment. For the purposes of this Section, the term "statewide labor organization" has the meaning ascribed to it in Section 10-3-12 of the Illinois Municipal Code. In developing certification standards the JLMC may seek the advice and counsel of professionals and experts and may appoint an advisory committee. The JLMC may charge reasonable fees that are related to the costs of administering authorized programs and conducting classes, including without limitation the costs of monitoring programs and classes, to the following: (i) applicants for certifications or recertifications, (ii) recipients of certifications or recertifications, and (iii) individuals and entities approved by the JLMC to conduct programs or classes. The JLMC's initial certification standards shall be submitted to the Office of the State Fire Marshal by January 1, 2009. The JLMC may provisionally certify persons who have prior experience as assessors on promotional examinations in the fire service. Effective January 1, 2010 only those persons who meet the certification standards developed by the JLMC and submitted to the Office of the State Fire Marshal may be selected to grade candidates on a subjective component of a promotional examination conducted under the authority of this Act; provided this requirement shall be waived for persons employed or appointed by the jurisdiction administering the examination. The JLMC shall annually: (1) issue public notice offering persons who are interested in qualifying as certified assessors the opportunity to enroll in training; and (2) submit to the Office of the State Fire Marshal an amended list of persons who remain certified, are newly certified, or who are no longer certified. (h) The Office of the State Fire Marshal shall support the program by adopting certification standards based on those submitted by the JLMC and by establishing a roster of certified assessors composed of persons certified by the JLMC. If the parties have not agreed to contract with a particular testing company to provide certified assessors, either party may request the Office to provide the names of certified assessors. Within 7 days after receiving a request from either party for a list of certified assessors, the Office shall select at random from the roster of certified assessors a panel numbering not less than 2 times the number of assessors required. The parties shall augment the number by a factor of 50% by designating assessors who may serve as alternates to the primary assessors. The parties shall select assessors from the list or lists provided by the Office or from the panel obtained by the testing company as provided above. Within 7 days following 331 of 684 102 the receipt of the list, the parties shall notify the Office of the assessors they have selected. Unless the parties agree on an alternate selection procedure, they shall alternatively strike names from the list provided by the Office until only the number of required assessors remain. A coin toss shall determine which party strikes the first name. If the parties fail to notify the Office in a timely manner of their selection of assessors, the Office shall appoint the assessors required from the roster of certified assessors. In the event an assessor is not able to participate in the assessment center process for which he was selected, either of the parties involved in the promotion process may request that additional names of certified assessors be provided by the Office. (Source: P.A. 97-174, eff. 7-22-11.) (50 ILCS 742/55) Sec. 55. Veterans' preference. A person on a preliminary promotion list who is eligible for veteran's preference under any law or agreement applicable to an affected department may file a written application for that preference within 10 days after the initial posting of the preliminary promotion list. The veteran's preference shall be calculated as provided in the applicable law and added to the applicant's total score on the preliminary promotion list. Any person who has received a promotion from a promotion list on which his or her position was adjusted for veteran's preference, under this Act or any other law, shall not be eligible for any subsequent veteran's preference under this Act. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/60) Sec. 60. Right to review. Any affected person or party who believes that an error has been made with respect to eligibility to take an examination, examination result, placement or position on a promotion list, or veteran's preference shall be entitled to a review of the matter by the appointing authority or as otherwise provided by law. (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/65) Sec. 65. Violations. (a) A person who knowingly divulges or receives test questions or answers before a written examination, or otherwise knowingly violates or subverts any requirement of this Act commits a violation of this Act and may be subject to charges for official misconduct. (b) A person who is the knowing recipient of test information in advance of the examination shall be disqualified from the promotion examination or demoted from the rank to which he was promoted, as applicable and otherwise subjected to disciplinary actions. 332 of 684 103 (Source: P.A. 93-411, eff. 8-4-03.) (50 ILCS 742/900) Sec. 900. (Amendatory provisions; text omitted). (Source: P.A. 93-411, eff. 8-4-03; text omitted.) (50 ILCS 742/999) Sec. 999. Effective date. This Act takes effect upon becoming law. (Source: P.A. 93-411, eff. 8-4-03.) 333 of 684 104 APPENDIX H PLANS PARTICIPATION AGREEMENT 334 of 684 144 335 of 684 145 336 of 684 146 337 of 684 147 APPENDIX I RETURN TO SHIFT/EXEMPT POSITIONS 338 of 684 148 APPENDIX J INCIDENT COMMAND MINIMUM QUALIFICATIONS 339 of 684 149 APPENDIX K DIVISION CHIEF RESPONSE TO ALARMS 340 of 684 150 APPENDIX L PERSONNEL RULES / WORKERS’ COMPENSATION 341 of 684 151 342 of 684 152 343 of 684 153 344 of 684 154 345 of 684 Page 1 of 2 For City Council meeting of April 23, 2018 Item A4 Resolution 21-R-18, Accept Grant from Illinois Housing Development For Action To: Honorable Mayor and Members of the City Council Administrative and Public Works Committee Meeting From: Evonda Thomas-Smith, Director, Health & Human Services Department Ike C. Ogbo, Public Health Manager, Health & Human Services Department Subject: Resolution 21-R-18, A Corporate Resolution Accepting a Grant from Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program Date: April 16, 2018 Recommended Action: Staff recommends City Council adoption of Resolution 21-R-18, accepting a grant from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program. Funding Source: Illinois Housing Development Authority (IHDA) has provided $75,000.00 in funding to address property maintenance issues at vacant and abandoned properties. Funds will be provided through an account approved by IHDA. Livability Benefits: Health and Safety: Improve Health Outcomes Summary: The City of Evanston has been awarded $75,000.00 to use as funds to assist with the maintenance and demolition of vacant and abandoned properties from the State of Illinois as facilitated through the Illinois Housing Development Authority (IHDA). Memorandum 346 of 684 Funds will be used to address vacant and abandoned properties for specific activities such as: a) Cutting of neglected weeds or grass b) Trimming of trees or bushes and removal of nuisance bushes and trees c) Extermination of pests or prevention of the ingress of pests d) Removal of garbage, debris and graffiti e) Boarding up, closing off or locking windows or entrances or otherwise making the interior of the building inaccessible to the general public f) Surrounding part or all of an abandoned residential property’s underlying parcel with a fence or wall or otherwise making part or all of the abandoned residential property’s underlying parcel inaccessible to the general public g) Demolition of abandoned residential properties h) Rehabilitation of abandoned residential properties Attachments: Resolution 21-R-18 Vacant Building List 347 of 684 4/13/2018 21-R-18 A CORPORATE RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY’S ABANDONED RESIDENTIAL PROPERTY MUNICIPAL RELIEF PROGRAM WHEREAS, the City of Evanston (the “Sponsor”) has been awarded a grant (the “Grant”) from the Illinois Housing Development Authority (the “Authority”) program administrator of the Abandoned Residential Property Municipal Relief Program (the “Program”), as that Program is authorized by Section 7.31 of the Illinois Housing Development Act, 20 ILCS 3805/1 et seq. and the rules promulgated under the Act codified at 47 Ill. Adm. Code 381, as may be amended from time to time. THEREFORE BE IT RESOLVED, that the Sponsor shall enter into the Agreement with the Authority wherein the Authority agrees to make the Grant to the Sponsor, which shall be used by the Sponsor to assist with the maintenance and demolition of abandoned properties within the Recipient’s area, all in accordance with the terms and conditions set forth in the Agreement. FURTHER RESOLVED, that the City Manager of the Sponsor are hereby authorized and empowered to execute and deliver in the name of or on behalf of the Sponsor the Agreement and any and all amendments, modifications and supplements thereto, and to execute and deliver such additional documents, instruments and certificates, as may be necessary or desirable for the Sponsor to perform its obligations under the Agreement. FURTHER RESOLVED, that the City Manager be and hereby is authorized and directed to take such additional actions, to make further 348 of 684 21-R-18 ~2~ determinations, to pay such costs and to execute and deliver such additional instruments (including any amendments, Agreements or supplements) as he or she deems necessary or appropriate to carry into effect the foregoing resolutions. FURTHER RESOLVED, that the Sponsor hereby ratifies, authorizes and confirms and approves all documents and instruments executed in connection with the Grant and the Agreement, including those acts taken prior to the date hereof. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2018 Approved as to form: _______________________________ Michelle L. Masoncup, Interim Corporation Counsel 349 of 684 21-R-18 ~3~ Exhibit A INCUMBENCY CERTIFICATE The following named individuals have been duly appointed and/or elected and are now fulfilling the office set forth after his name, with all the powers attached thereto; the signature after his name is the genuine signature of such individual: Name: Office: Signature: Stephen H. Hagerty Mayor __________________ Devon Reid City Clerk __________________ Dated: _________, 2018 City of Evanston, an Illinois municipal corporation By: _________________________ Devon Reid, City Clerk 350 of 684 VACANT/ ABANDONED PROPERTY LIST IN ALPHABETICAL ORDER, 2018 STREET NUMBER UNIT ID WARD (1)Asbury 311 8 (2) Asbury 701 8 (3) Asbury 1308 4 (4) Ashland 1721 2 (5) Brown 916 2 (6) Brown 1834 5 (7) Brummel 715 1 8 (8) Brummel 739 8 (9) Brummel 2108 8 (10) Central 2216 6 (11) Central 2324 3C 6 (12) Chicago 128‐30 8 (13) Church 2011 5 (14) Cleveland 2101 2 (15) Colfax 2119 7 (16) Custer 339 2R 8 (17) Darrow 1620 5 (18) Darrow 1738 2 (19) Darrow 1836 5 (20) Dempster 1811 2 (21) Dobson 1312 8 (22) Dodge 1729 5 (23) Dodge 2020 5 (24) Dodge 2046 5 (25) Elgin 2625 6 (26) Elmwood 1317 4 (27) Emerson 1715 5 (28) Emerson 1912 5 (29) Emerson 1925 5 (30) Emerson 2100 5 (31) Emerson 2122 5 (32) Emerson 2207 5 (33) Florence 541 9 (34) Foster 1816 5 (35) Fowler 1124 2 (36) Fowler 1131 2 (37) Green Bay 2020 5 (38) Greenleaf 1615 2 (39) Greenwood 1816 2 351 of 684 (40) Grey 904 2 (41) Grey 1416 2 (42) Grey 1722 5 (43) Grey 1802 5 (44) Grey 1824 5 (45) Grey 1825 5 (46) Grey 2023 5 (47) Hartrey 1126 2 (48) Hartrey 1132 2 (49) Hartrey 1911 5 (50) Hartrey 1937 5 (51) Hastings 2403 6 (52) Hovland 1711 5 (53) Hovland 1802 5 (54) Howard 1609 8 8 (55) Howard 1717 8 (56) Jackson 1931 5 (57) Jackson 2118 5 (58) Lawndale 2639 6 (59) Lee 2408 2 (60) Lemar 1829 5 (61) Leon 1239 3 (62) Maple 1030 4 (63) McDaniel 1639 2 (64) Monroe 1113 9 (65) Monroe 1210 9 (66) Monticello 810 7 (67) Oakton 630 1 9 (68) Oakton 624 2 9 (69) Oakton 908 2 9 (70) Orrington 1906 1 (71) Orrington 2118 1 (72) Payne 1700 5 (73) Reba 705 9 (74) Ridge 200 2A 8 (75) Seward 1800 9 (76) Sherman 2300 1 (77) South 1118 9 (78) South 1623 9 (79) Stewart 2637 7 352 of 684 For City Council meeting of April 23, 2018 Item A5 Resolution 20-R-18, Appointment of a Chief Financial Officer For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, CFO/Treasurer Ashley King, Budget & Finance Manager Subject: Resolution 20-R-18, Authorizing the Appointment of Chief Financial Officer and City Treasurer for the City of Evanston Date: April 23, 2018 Recommended Action: Staff recommends City Council adopt Resolution 20-R-18, appointing Hitesh Desai as Chief Financial Officer and City Treasurer. Livability Benefits: Innovation & Process: Support local government best practices and processes Summary: With the appointment of a permanent CFO/Treasurer who began with the City of April 16, 2018, Hitesh Desai must be added to the City’s record. The Resolution appointing Mr. Desai as Chief Financial Officer and City Treasurer must be updated. Attachments: Resolution 20-R-18 Memorandum 353 of 684 4/11/2018 20-R-18 A RESOLUTION Authorizing the Appointment of the Chief Financial Officer and City Treasurer for the City of Evanston WHEREAS, Ashley King, City of Evanston Budget Manager, served as the Interim Chief Financial Officer and Treasurer during the search to fill the vacancy, which was authorized by 6-R-18, adopted on February 12, 2018; and WHEREAS, the City selected an individual, Hitesh Desai, for the position of Chief Financial Officer and Treasurer for the City of Evanston; and WHEREAS, it is in the best interest of the City of Evanston to formally appoint Hitesh Chief Financial Officer and City Treasurer to handle the City’s financial responsibilities including, but not limited to keeping the financial books and records, sign checks and withdraw or transfer funds as the Chief Financial Officer and Treasurer, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Hitesh Desai is appointed the City of Evanston Chief Financial Officer and City Treasurer to perform the functions outlined in the Illinois Municipal Code, City Code and other applicable state laws and regulations. SECTION 2: Hitesh Desai will be authorized to keep the financial books and records of the City, withdraw or transfer funds and to sign checks drawn on the City. SECTION 3: The foregoing recitals are hereby found as fact and incorporated herein by reference. 354 of 684 20-R-18 ~ 2 ~ SECTION 4: Resolution 20-R-18 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2018 Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 355 of 684 For City Council Meeting of April 23, 2018 Item A6 Resolution 23-R-18, Loan with Hip Circle Empowerment Center For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager/ Acting Community Development Director Paul Zalmezak, Economic Development Manager Cindy Plante, Economic Development Coordinator Subject: Resolution 23-R-18, Five-Year Loan Agreement with Hip Circle Empowerment Center to Fund Expenses at 727 Howard Street Date: April 19, 2018 Recommendation Staff recommends City Council adoption of Resolution 23-R-18, authorizing a five-year loan of $24,889 to Hip Circle Empowerment Center for tenant improvements at 727 Howard Street. Funding Source: The Howard/Ridge Tax Increment Financing Fund (Account 330.99.5860.65509) is the recommended source of funding for the estimated $49,889 construction budget. The City, as landlord, is providing a tenant improvement allowance of $25,000. The remaining $24,889 will be in the form of a loan, and repaid with interest during the first 60 month term of the lease agreement. Livability Benefits: Economy & Jobs: retain and expand local businesses, expand job opportunities. Summary: Founded by Malik Turley in 2010, Hip Circle Empowerment Center offers community programming as well as dance and fitness classes for women and girls. The organization is currently located at 709 Washington Street in the Main-Dempster Mile business district. Ms. Turley has been an active part of the business community, including the Evanston Chamber, Black Business Consortium, and Main-Dempster Mile board, where she served as the organization’s first president. Previously known as Hip Circle Studio, the business was restructured in 2017 to become a nonprofit organization. Memorandum 356 of 684 Under the terms of the agreement, the City will provide a loan of $24,889 to fund build- out expenses for 727 Howard. The loan will be repaid monthly during the first 5-year lease term. In addition to the base rent of $27,000 annually, Hip Circle will contribute an additional $447.23 monthly for the initial five year lease term for a total of $26,833.90. Total rent for the initial five year term will be $2,697.23 per month. In the event the lease is terminated prior to the completion of the first five year term, the balance remaining is due immediately. The loan and rental terms are summarized in the following table: 727 Howard Proposed Payments Base Rent Rentable Area 1,500 Rental Rate / Sq. Ft $18 Annual Rent $27,000 Monthly Rent $ 2,250 Additional Build Out Loan Construction Cost $24,889.50 Lease Term Months 60 Interest 3% Payment with Interest $447.23 Total Monthly Rent $2,697.23 Background: The 727-729 Howard Street property consists of a single-story commercial building with two vacant storefront spaces totaling about 3,700 square feet. The space was previously used as a dry cleaners/laundromat, storefront church, and various retailers. The City of Evanston acquired the building in 2011 using funding from the Howard- Ridge TIF with the intent of redeveloping the space for either a performing arts or restaurant use. In 2016, staff released a solicitation offering two City-owned properties located at 633 Howard Street and 727-729 Howard Street. The solicitation sought proposals for new users for both spaces that would bring vitality, energy, and new businesses to Howard Street and bring daytime traffic to the area. Only one proposal was submitted for the 727-729 space, and the prospective tenant opted not to move forward. Staff has continued to market the building while leasing it for short-term temporary uses such as equipment storage and pop-up theater productions. The proposed use by Hip Circle Empowerment Center will help to fill a portion of the vacant building and bring additional daytime visitors to the Howard Street corridor, which will support neighboring businesses and help build interest in the adjacent vacant 729 space. Attachments: Resolution 23-R-18 with Loan Agreement 357 of 684 4/16/2018 23-R-18 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Loan Agreement with the Hip Circle Empowerment Center to Fund Expenses at 727 Howard Street NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized to execute the Loan Agreement, attached hereto as Exhibit 1, the terms are incorporated herein by reference, with Hip Circle Empowerment Center, an Illinois not-for-profit corporation. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Loan Agreement as he determines to be in the best interests of the City and in a form acceptable to the Corporation Counsel. SECTION 3: That this Resolution 23-R-18 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2018 Approved as to form: _______________________________ Michelle L. Masoncup, Interim Corporation Counsel 358 of 684 23-R-18 ~ 2 ~ EXHIBIT 1 Loan Agreement 359 of 684 PROMISSORY NOTE Name and Address of Borrower: Hip Circle Empowerment Center 727 Howard Street Evanston, IL 60201 Commencement Date: May 15, 2018 1. BORROWER’S PROMISE TO PAY FOR VALUE RECEIVED, the undersigned, HIP CIRCLE EMPOWERMENT CENTER (referred to hereafter as the "Borrower"), promise to pay to the order of the City of Evanston, an Illinois home rule municipal corporation, with its principal office located at 2100 Ridge Avenue, Evanston, Illinois (the “Lender”), in the manner provided in this Note, the principal sum of $25,000.00 (Twenty-Five Thousand and 00/100 Dollars) (the “Loan”). The Loan is secured by a personal guaranty signed by the principal owner of Borrower, Malik Turley (the “Security”), together with interest computed on the basis of a 365 day year, from the date of disbursement on the balance of principal remaining from time to time unpaid at an annual rate equal to three percent (3.00%). Any principal amount not paid when due (at maturity, by acceleration, or otherwise) will bear interest thereafter until paid at a rate, which will be eighteen percent (18%). The Lender or anyone who takes this Note by transfer and who is entitled to receive payments under this Note will be called "Note Holder". 2. LOAN TERM, FORGIVENESS AND REPAYMENT The term of the Loan is five (5) years, commencing on June 1, 2018 – May 31, 2023 (the “Loan Term”). The Loan will start to bear interest on the Commencement Date. The loan payments will be four hundred forty-seven and 23/100 Dollars ($447.23) each month. The Loan schedule is attached as Exhibit 1. The interest rate is three percent (3.0%) per annum and computed on the basis of a 365 day year. Borrower agrees to commence payments of the Loan on June 1, 2018. Loan payments will be due on or before the first day of the month. If the Borrower’s Loan payment is five days after the first of the month or more, there shall be assessed a late fee of $50. The Lender or anyone who takes this Note by transfer and who is entitled to receive payments under this Note will be called "Note Holder". Loan payments must be mailed to: City of Evanston, Attn: City Collector’s Office, 2100 Ridge Avenue, Evanston, IL 60201 and reference “Loan payment – 727 Howard Street”. 360 of 684 3. DISBURSEMENTS AND BORROWER RESPONSIBILITIES A. Funding Sources: The Loan is conditioned on the completion and satisfaction of each part of Section 3 below. The Loan is funded through the Howard-Ridge TIF account. B. Project Completion: i. Borrower must renovate the Subject Property, for the intended use of the Subject Property in substantial conformance with the plans submitted to the building permit division and included in the lease agreement with the City of Evanston. ii. Borrower shall provide documentation that bids for the Project were sought from no less than three contractors, of which one must be an Evanston-based contractor. If an Evanston based contractor is not available to seek bids based on the scope and scale of the Project work, this requirement will be waived upon confirmation from City staff that bid solicitation to Evanston based businesses was pursued by Borrower. iii. Borrower acknowledges and agrees that it cannot commence construction work for the Project unless and until the City Council approves the Loan and this Agreement is executed by both parties. C. Borrower Responsibilities: i. The Borrower shall be responsible for hiring a licensed contractor to complete the Project. The Director of Community Development or her designee may require submission of proof of the State License issued to the selected contractor. ii. The Borrower shall be responsible for contacting the appropriate City departments to arrange for obtaining all necessary approvals and/or permits required for construction and completion of the Project. iii. The Borrower shall be fully responsible for managing, monitoring, and scheduling the construction of the Project and ensuring its compliance with all applicable federal, State, and local laws and regulations. iv. The Borrower shall be fully responsible for ensuring that all invoices from the contractors, suppliers, vendors and/or other third parties are distributed to the City. v. Borrower shall during the Term and for a period of 4 years following the expiration of the Term, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Borrower, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Borrower is found to have been overstated, Borrower shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. 361 of 684 D. Evanston business: i. Borrower shall remain an Evanston based business for the entire Term. Meaning, Borrower cannot remove its operations from the Subject Property during the Term of this Agreement. In the event that Borrower ceases to operate at 727 Howard Street, Evanston, Illinois during the Loan Term, any principal and interest not previously paid will be repaid within 30 days of vacating the property. ii. If Borrower’s business is sold, (except in circumstances of an illness of principal necessitating retirement) for any reason to any entity other than one controlled by the president, or files for bankruptcy protection, the Borrower shall be in Default and any principal and interest not previously forgiven will be repaid on the balance remaining from Exhibit A depending on the date that the business is sold. The remaining balance, not previously forgiven, shall be paid to the City within thirty (30) days. 4. BORROWER REPRESENTATIONS. The Borrower represents and warrants that it is duly organized and existing under the laws of State of Illinois and is in good standing as necessary in the State of Illinois. The Borrower represents it has the power to enter into this Agreement and other Loan Documents required under this agreement. That by proper action in accordance with its organizational documents has been duly authorized to execute and deliver this Agreement and all documents required under its terms. The Borrower covenants that this Agreement does not contravene any law or contractual restriction binding or affecting the Borrower, and that the Agreement will be legal, valid, and binding obligations of the Borrower, and further that as of the date of this agreement the Borrower represents that no event or change of condition has occurred which is a material (as defined by the Securities and Exchange Commission) which would affect the ability of the Borrower to perform its obligations hereunder on a timely basis. A. As of the date of this Agreement there is no suit, action, or proceeding pending or threatened as to which outcome would be materially adverse effect on the Borrower. B. The Borrower and all entities affiliated with the Borrower have filed all tax returns required to be filed by them and paid all taxes required as show on those returns. C. The Borrower represents that it has a DUNS (Data Universal Numbering System) number, in order facilitate disbursement of loan funds properly under federal guidelines. D. Borrower must remain in good standing with the Illinois Secretary of State. F. Terms of Disbursement: The City will disburse up to a total of $25,000 as a loan to Borrower. If the invoices do not exceed $25,000, the City will only disburse up to the total amount of the invoices. The total loan amortization schedule is based on the current budget total of $49,889.50 for 362 of 684 the total build out. Meaning, the City will loan Borrower a total of $24,889.50 after it deducts the portion that City will pay for towards improvements ($25,000). ii. Disbursements of TIF Funds ($24,889.50): ● The Borrower must provide the invoices as soon as available to the City prior to disbursement and provide the City at least 15 days to disburse the payment. ● The City will disburse the funds in no less than $5,000 draws and limited to 4 draws total. ● The disbursement requests must include: (a) copies of itemized invoices from vendors; and (b) proof of quotes from at least 3 vendors. 6. DEFAULT AND REMEDIES A. The occurrence of any one or more of the following events (“Event of Default”) with respect to Borrower shall constitute a default hereunder (“Default”): i. If all or any part of the Fixtures, equipment and inventory or any interest in it is sold or transferred (or if a legal or beneficial interest in Borrower’s interest in the Fixtures and Equipment is sold or transferred) without Lender’s prior written consent. ii. If a default or event of default occurs and is continuing under any representation or covenant under the Loan Documents. iii. If a default or event of default occurs and is continuing under any other mortgage or loan agreement encumbering the Fixtures and Equipment. iv. Borrower or any beneficiary thereof shall (i) file a petition for liquidation, reorganization, or adjustment of debt under Title 11 of the United States Code or any similar law, state or federal, whether now or hereafter existing, or (ii) file any answer admitting insolvency or inability to pay debts, or (iii) fail to obtain a vacation or stay of involuntary proceedings within ten days, as hereinafter provided. v. Borrower or any beneficiary thereof shall make an assignment for the benefit of creditors of this Note, or shall admit in writing of its inability to pay its debts generally as they become due, or shall consent to the appointment of a receiver or trustee or liquidator of all or any major part of the Fixtures and Equipment. B. The Borrower also promises that, if the Event of Default specified above, 4(A)(1), shall occur (after applicable notice and the Occupancy Cure Period detailed above) before the expiration of the Loan Term, the Borrower agrees to repay to the order of the Lender or its designee an amount equal to the original principal amount of the Loan and it is immediately due and payable. Provided however, if an Event of Default is solely with respect any other Event of Default specified above in 4(A), the Borrower shall have sixty (60) days after the date on which the notice is delivered to Borrower to cure such breach, provided, however, that if the curing of such non-monetary breach cannot be accomplished with due diligence within said period of sixty (60) days then Borrower shall have such additional reasonable period of time to cure such breach as may be necessary, provided 363 of 684 Borrower shall have commenced to cure such breach within said period, such cure shall have been diligently prosecuted by Borrower thereafter to completion (“Other Default Cure Period”). The notice shall further inform Borrower of the right to reinstate after acceleration and the right to bring a court action to assert the nonexistence of a default or any other defense of Borrower to acceleration and foreclosure. If the Borrower does not cure the Default within the specified Other Default Cure Period within the notice, then this Note is due and payable only with respect to the remaining balance of the Loan at the time of Default. C. If the Borrower Defaults hereunder and fails to cure the Default, during the 10-year loan Term, the Loan shall be immediately due and owing and the balance of the Loan shall be immediately repaid to Lender in full, subject to the availability of net proceeds from sale of the Fixtures and Equipment. Lender can auction the Fixtures and Equipment and use the proceeds and apply it to the loan balance. D. If any payments of interest or the unpaid principal balance due under this Note become overdue for a period in excess of ten days, the Borrower shall pay to Lender a late charge of $50 per day. If any attorney is engaged by Lender, including in-house staff (a) to collect the indebtedness evidenced hereby or due under the Loan Documents, whether or not legal proceedings are thereafter instituted by Lender; (b) to represent Lender in any bankruptcy, reorganization, receivership, or other proceedings affecting creditors’ rights and involving a claim under this Note; (c) to protect the lien of any of the Loan Documents; (d) to represent Lender in any other proceedings whatsoever in connection with this Note or any of the Loan Documents or the real estate described therein; or (e) as a result of the Borrower’s Default and collection efforts, the Borrower shall pay to Lender all reasonable attorneys’ fees and expenses incurred or determined to be due in connection therewith, in addition to all other amounts due hereunder. E. Lender’s remedies under this Note, and all of the other Loan Documents shall be cumulative and concurrent and may be pursued singly, successively, or together against the Borrower and any other Obligors (as defined below), the Property, and any other security described in the Loan and Lender may resort to every other right or remedy available at law or in equity without first exhausting the rights and remedies contained herein, all in Lender’s sole discretion. Failure of Lender, for a period of time or on more than one occasion to exercise its option to accelerate the maturity date shall not constitute a waiver of the right to exercise that option at any time during the continued existence of the Default or in the event of any subsequent Default. Lender shall not by any other omission or act be deemed to waive any of its rights or remedies hereunder unless such waiver is in writing and signed by Lender, and then only to the extent specifically set forth therein. A waiver in connection with one event shall not be construed as continuing or as a bar to or waiver of any right or remedy in connection with a subsequent event. 7. PAYMENT OF NOTE HOLDER'S COSTS AND EXPENSES If the Lender is required to initiate legal process as the result of the Borrower’s Default as described above, the Lender will have the right to be paid back for all of its costs and expenses incurred as a 364 of 684 result of such Default, to the extent not prohibited by applicable law. Those costs and expenses include but are not limited to, reasonable attorneys' fees, court costs, and related litigation expenses. 8. BORROWER'S WAIVERS To the extent permitted by law, the Borrower waives all rights to require the Lender to do certain things. These things are: (A) to demand payment of amounts due (known as "presentment"); (B) to give notice that amounts due have not been paid (known as "notice to dishonor"); (C) to obtain an official certification of nonpayment (known as "protest"). If more than one person signs this Note, each person is fully and personally obligated to keep all of the promises made in this Notes, including the promise to pay the full amount owed. Any person, who takes over these obligations, is also obligated to keep all promises made in this Note. The Lender may enforce its rights under this Note against each person individually or against all of us together. 9. GIVING OF NOTICES Any notices that must be given to the Borrower under this Note will be given by delivering or by mailing by certified mail addressed to the Borrower at the address of the Property set forth above. Any notice that must be given to the Lender under this Note will be given by delivering it or mailing it by certified mail to the Lender at the following address: City of Evanston Attn: Economic Development Division 2100 Ridge Avenue, Room 3103 Evanston, Illinois 60201 with a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue, Room 4400 Evanston, Illinois 60201 10. RESPONSIBILITY OF PERSONS UNDER THIS NOTE If more than one person signs this Note, each person is fully and personally obligated to keep all of the promises made in this Note. The Lender may enforce its rights under this Note against the signatories either individually or together. This means that both signatories, either individually or together, may be required to pay all of the amounts owned under this Note. Any person who takes over the rights or obligations of the Borrower, with the written permission of the Lender, will have all of the Borrower’s rights and must keep all of the Borrower’s promises made in this Note. Notwithstanding anything in the Guaranty Agreement to the contrary, the Loan is a recourse obligation of the Borrower. 365 of 684 11. GOVERNING LAW AND VENUE This Promissory Note shall be governed by the laws of the State of Illinois. Venue for any disputes will be in Cook County, Illinois. 12. MISCELLANEOUS The headings of sections and paragraphs in this Note are for convenience only and shall not be construed in any way to limit or define the content, scope, or intent of the provisions hereof. As used in this Note, the singular shall include the plural, and masculine, feminine, and neuter pronouns shall be fully interchangeable, where the context so requires. If any provision of this Note, or any paragraph, sentence, clause, phrase, or word, or the application thereof, in any circumstances, is adjudicated to be invalid, the validity of the remainder of this Note shall be construed as if such invalid part were never included herein. Time is of the essence of this Note. Upon any endorsement, assignment, or other transfer of this Note by Lender or by operation of law, the term “Lender,” as used herein, shall mean such endorsee, assignee, or other transferee or successor to Lender then becoming the holder of this Note. This Note and all provisions hereof shall be binding on all persons claiming under or through the Undersigned. The terms “Undersigned” and “Borrower,” as used herein, shall include the respective beneficiaries, successors, assigns, legal and personal representatives, executors, administrators, devisees, legatees, and heirs of the Undersigned and Borrower and shall be binding upon the same In the event the Undersigned is an Illinois land trust, then this Note is executed by the Trustee, not personally but as Trustee as aforesaid in the exercise of the power and authority conferred on and vested in it as the Trustee, and is payable only out of the property specifically described in the Loan Documents securing the payment hereof, by the enforcement of the provisions contained therein. No personal liability shall be asserted or be enforceable against the Trustee because or in respect of this Note or the making, issue, or transfer thereof, all such liability, if any, being expressly waived by each taker and holder hereof, and each original and successive holder of this Note accepts the Note on the express condition that no duty shall rest on the Trustee to sequester the rents, issues, and profits arising from the property described in the Loan Documents, or the proceeds arising from the sale or other disposition thereof, but that in case of Default in the payment of this Note or of any installment hereof, the sole remedies of the holder hereof shall be by foreclosure of the UCC Financing Statement, realization on the other security given under the other Loan Documents to secure indebtedness evidenced by this Note, in accordance with the terms and provisions set forth herein, or any combination of the above. 366 of 684 The Parties execute this Promissory Note with the effective date of May 15, 2018. LENDER: By: _____________________________ Its: City Manager, Wally Bobkiewicz BORROWER: By: _____________________________ Its: President, Hip Circle Empowerment Center NFP Print Name: Malik Turley 367 of 684 EXHIBIT 1 LOAN PAYMENT SCHEDULE 368 of 684 Hip Circle Empowerment Center Amortization Schedule 727 Howard Loan Amount 24,889.50$ Interest Rate 3.00 # of Months 60 Monthly Payment ($447.23) Payment #Date Start Balance Interest Payment End Balance 1 6/1/2018 24,889.50 62.22 (447.23) 24,504.49 2 11/1/2017 24,504.49 61.26 (447.23) 24,118.52 3 12/1/2017 24,118.52 60.30 (447.23) 23,731.59 4 1/1/2018 23,731.59 59.33 (447.23) 23,343.68 5 2/1/2018 23,343.68 58.36 (447.23) 22,954.81 6 3/1/2018 22,954.81 57.39 (447.23) 22,564.97 7 4/1/2018 22,564.97 56.41 (447.23) 22,174.15 8 5/1/2018 22,174.15 55.44 (447.23) 21,782.35 9 6/1/2018 21,782.35 54.46 (447.23) 21,389.57 10 7/1/2018 21,389.57 53.47 (447.23) 20,995.82 11 8/1/2018 20,995.82 52.49 (447.23) 20,601.07 12 9/1/2018 20,601.07 51.50 (447.23) 20,205.35 13 10/1/2018 20,205.35 50.51 (447.23) 19,808.63 14 11/1/2018 19,808.63 49.52 (447.23) 19,410.92 15 12/1/2018 19,410.92 48.53 (447.23) 19,012.21 16 1/1/2019 19,012.21 47.53 (447.23) 18,612.51 17 2/1/2019 18,612.51 46.53 (447.23) 18,211.81 18 3/1/2019 18,211.81 45.53 (447.23) 17,810.11 19 4/1/2019 17,810.11 44.53 (447.23) 17,407.40 20 5/1/2019 17,407.40 43.52 (447.23) 17,003.69 21 6/1/2019 17,003.69 42.51 (447.23) 16,598.97 22 7/1/2019 16,598.97 41.50 (447.23) 16,193.23 23 8/1/2019 16,193.23 40.48 (447.23) 15,786.48 24 9/1/2019 15,786.48 39.47 (447.23) 15,378.72 25 10/1/2019 15,378.72 38.45 (447.23) 14,969.93 26 11/1/2019 14,969.93 37.42 (447.23) 14,560.13 27 12/1/2019 14,560.13 36.40 (447.23) 14,149.29 28 1/1/2020 14,149.29 35.37 (447.23) 13,737.44 29 2/1/2020 13,737.44 34.34 (447.23) 13,324.55 30 3/1/2020 13,324.55 33.31 (447.23) 12,910.63 31 4/1/2020 12,910.63 32.28 (447.23) 12,495.67 32 5/1/2020 12,495.67 31.24 (447.23) 12,079.68 33 6/1/2020 12,079.68 30.20 (447.23) 11,662.65 34 7/1/2020 11,662.65 29.16 (447.23) 11,244.57 35 8/1/2020 11,244.57 28.11 (447.23) 10,825.45 36 9/1/2020 10,825.45 27.06 (447.23) 10,405.28 37 10/1/2020 10,405.28 26.01 (447.23) 9,984.07 38 11/1/2020 9,984.07 24.96 (447.23) 9,561.79 39 12/1/2020 9,561.79 23.90 (447.23) 9,138.47 40 1/1/2021 9,138.47 22.85 (447.23) 8,714.08 41 2/1/2021 8,714.08 21.79 (447.23) 8,288.63 42 3/1/2021 8,288.63 20.72 (447.23) 7,862.12 43 4/1/2021 7,862.12 19.66 (447.23) 7,434.55 44 5/1/2021 7,434.55 18.59 (447.23) 7,005.90 45 6/1/2021 7,005.90 17.51 (447.23) 6,576.19 46 7/1/2021 6,576.19 16.44 (447.23) 6,145.39 47 8/1/2021 6,145.39 15.36 (447.23) 5,713.53 48 9/1/2021 5,713.53 14.28 (447.23) 5,280.58 49 10/1/2021 5,280.58 13.20 (447.23) 4,846.55 50 11/1/2021 4,846.55 12.12 (447.23) 4,411.43 51 12/1/2021 4,411.43 11.03 (447.23) 3,975.23 52 1/1/2022 3,975.23 9.94 (447.23) 3,537.94 53 2/1/2022 3,537.94 8.84 (447.23) 3,099.55 54 3/1/2022 3,099.55 7.75 (447.23) 2,660.07 55 4/1/2022 2,660.07 6.65 (447.23) 2,219.48 56 5/1/2022 2,219.48 5.55 (447.23) 1,777.80 57 6/1/2022 1,777.80 4.44 (447.23) 1,335.01 58 7/1/2022 1,335.01 3.34 (447.23) 891.12 59 8/1/2022 891.12 2.23 (447.23) 446.12 60 9/1/2022 446.12 1.12 (447.23) (0.00) 369 of 684 GUARANTY Borrower: Hip Circle Empowerment Center Lender: City of Evanston, an Illinois home rule municipal corporation Guarantors: Malik Turley, individual Principal Amount: $25,000.00 Loan Term: 5 years (60 months) CONTINUING GUARANTEE OF PAYMENT AND PERFORMANCE. For good and valuable consideration, Guarantor absolutely and unconditionally guarantees full and punctual payment and satisfaction of the Indebtedness of Borrower to Lender, and the performance and discharge of all Borrower's obligations under the Note and the Related Documents. This is a guaranty of payment and performance and not of collection, so Lender can enforce this Guaranty against Guarantor even when Lender has not exhausted Lender's remedies against anyone else obligated to pay the Indebtedness or against any collateral securing the Indebtedness, this Guaranty or any other guaranty of the indebtedness. Guarantor will make any payments to Lender or its order, on demand, in legal tender of the United States of America, in same-day funds, without set-off or deduction, or counterclaim, and will otherwise perform Borrower's obligations under the Note and Related Documents. Under this Guaranty, Guarantor's liability is limited to Borrower’s obligations under the Note. INDEBTEDNESS. The word "'Indebtedness” as used in this Guaranty means all of the principal amount outstanding from time to time and at any one or more times, accrued unpaid interest thereon and all collection costs and legal expenses related thereto permitted by law, attorneys' fees, arising from Borrower’s obligations under the Note. CONTINUING GUARANTY. THIS IS A "CONTINUING GUARANTY" UNDER WHICH GUARANTOR AGREES TO GUARANTEE THE FULL AND PUNCTUAL PAYMENT. DURATION OF GUARANTY. This Guaranty will take effect when received by Lender without the necessity of any acceptance by Lender, or any notice to Guarantor or to Borrower, and will continue in full force until all the Indebtedness incurred or contracted before receipt by Lender of any notice of revocation shall have been fully and finally paid and satisfied and, all of Guarantor's other obligations under this Guaranty shall have been performed in full. If Guarantor elects to revoke this, Guaranty, Guarantor may only do so in writing. Guarantor's written notice of revocation must be mailed to Lender; by certified mail, at Lender's address listed above or such other place as Lender may designate in writing. Written revocation of this Guaranty will apply only to new Indebtedness created after actual receipt by Lender of Guarantor's written revocation. For this purpose and without limitation, the term "new Indebtedness” does not include the Indebtedness which at the time of notice of revocation is contingent, unliquidated, undetermined or not due and which later becomes absolute, liquidated, determined or due. For this purpose and without limitation" new indebtedness” does not include all or part of the Indebtedness that is: incurred by Borrower prior to revocation; Incurred under a commitment that became binding 370 of 684 before revocation; any renewals, extensions, substitutions, and modifications of the indebtedness. This Guaranty shall bind Guarantor's estate as to the Indebtedness created both before and after Guarantor's death or incapacity, regardless of Lander's actual notice of Guarantor’s death, Subject to the foregoing, Guarantor's, executor or administrator or other legal representative may terminate this Guaranty in the same manner in which Guarantor might have terminated it and with the some effect. Release of any, other guarantor or termination of any other guaranty of the Indebtedness shall not affect the ability of Guarantor under this guaranty. A revocation Lender receives from anyone or more Guarantors shall not affect the liability of any remaining Guarantors under this Guaranty. GUARANTOR'S AUTHORIZATION TO LENDER. Guarantor authorizes Lender, either before or after any revocation hereof upon written notice to Guarantor by Lender, without lessening Guarantor’s liability under this Guaranty, from time to time: (A) prior to revocation as set forth above, to make one or more additional secured or unsecured loans to Borrower, to lease equipment or other goods to Borrower, or otherwise to extend additional credit to Borrower; (B) Intentionally Deleted; (C) to take and hold security for the payment of this Guaranty or the Indebtedness, and exchange, enforce, waive, subordinate, fail or decide not to perfect, and release any such security, with or without the substitution of new collateral; (D) to release, substitute, agree not to sue, or deal with anyone or more of Borrower's sureties, endorsers, or other guarantors on any terms or in any manner Lender may choose; (E) to determine how, when and what application of payments and credits shall be made on the Indebtedness; (F) to apply such security and direct the order or manner of sale thereof, including without limitation. any non-judicial sale permitted by the terms of the controlling security agreement or deed of trust, as Lender in its discretion may determine; (G) to sell, transfer, assign or grant participations, in all or any part-of the Indebtedness: and (H) to assign or transfer this Guaranty in whole or in part. GUARANTOR'S REPRESENTATIONS AND WARRANTIES. Guarantor represents and warrants to Lender that (A) no representations or agreements of any kind have been made to Guarantor which would limit or qualify in any way the terms of this Guaranty; (B) Intentionally Deleted; (C) Guarantor has full power, right and authority to enter into this Guaranty; (D) the provisions of this Guaranty do not conflict with or result in a default under any agreement or other instrument binding upon Guarantor and do not result in a violation of any law, regulation, court decree or order applicable to Guarantor;" (E) Intentionally Deleted; (F) upon Lender's request, Guarantor will provide to Lender financial and credit information in form acceptable to Lender, and all such financial information which currently has been, ,and all future financial information which will be provided Lender is and will be true and correct in all material respects and fairly present, Guarantor's financial condition as of the dates the financial information is provided; and (G) no material adverse change has occurred in Guarantor's financial condition since the date of the most recent financial statements provided to Lender and no event has occurred which may materially adversely affect Guarantor's financial condition. GUARANTOR'S WAIVERS. Except as prohibited by applicable law, Guarantor waives any right to require Lender (A) to continue lending money or to extend other credit to Borrower; (B) to resort 371 of 684 for payment or to proceed directly or at once against any person, including Borrower or any other guarantor; (C) to proceed directly against or exhaust any collateral held by Lender from Borrower, any other guarantor, or any other person; (D) Intentionally Deleted; (E) to pursue any other remedy within Lender's power; or (F) to commit any act or omission of any kind, or at any time, with respect to any matter whatsoever. GUARANTOR'S UNDERSTANDING WITH RESPECT TO WAIVERS. Guarantor warrants and agrees that each of the waivers set forth above is made with Guarantor's full knowledge of its significance and consequences and that, under the circumstances, the waivers are reasonable and not contrary to public policy or law. If any such waiver is determined to be contrary to any applicable law of public policy, such waiver shall be effective only to the extent permitted by law or public policy. MISCELLANEOUS PROVISIONS. The following miscellaneous provisions are a part of this Guaranty: Amendments. This Guaranty together with any Related Documents, constitutes the entire understanding and agreement of the parties as to the matters set forth in this Guaranty, No alteration of or amendment to this· Guaranty shall be effective unless given in writing and signed by both parties. Attorneys' Fees; Expenses. Guarantor agrees to pay upon demand all of Lender's costs and expenses, including Lender’s attorneys’ fees and Lender's legal expenses, incurred in connection with the enforcement of this Guaranty. Lender may hire or pay someone else to help enforce this Guaranty, and Guarantor shall pay the costs and expenses of such enforcement. Caption Headings. Caption headings in this Guaranty are for convenience purposes only and are not to be used to interpret or define the provisions of this Guaranty. Governing law. This Guaranty will be governed by federal law applicable to Lender and, to the extent not preempted by federal law, the' laws of the State of Illinois without regard to its conflicts of law provisions. Integration. Guarantor further agrees that Guarantor has read and fully understands the terms of this Guaranty; Guarantor has had the opportunity to be-advised by Guarantor's attorney with respect to this Guaranty; the Guaranty fully reflects Guarantor's intentions and parol evidence is not required to interpret the terms of this Guaranty. Guarantor hereby indemnifies and holds Lender harmless from all losses, claims, damages, and costs (including Lender's attorneys' fees) suffered or incurred by Lender as a result of any breach by Guarantor of the warranties, representations and agreements of this paragraph. 372 of 684 Interpretation. In all cases where there is more than one Borrower or Guarantor, then all words used in this Guaranty in the singular shall be deemed to have been used in the plural where the context and construction so require; and where there is more than one Borrower named in this Guaranty or when this Guaranty is executed by more than one Guarantor, the words “Borrower” and "Guarantor” respectively shall mean all and anyone or more of them. The words “Guarantor," "Borrower," and "Lender” include the heirs, successors, assigns, and transferees of each of them, If a court finds that any provision of this Guaranty is not valid or should not be enforced, that fact by itself will not mean that the rest of this Guaranty will not be valid or enforced. Therefore, a court will enforce the rest of the provisions of this Guaranty even if a provision of this Guaranty may be found to be invalid or unenforceable. If anyone or more of Borrower or Guarantor are corporations, partnerships, limited liability companies, or similar entities, it is not necessary for Lender to inquire into the powers of Borrower or Guarantor or of the officers, directors, partners, managers, or other agents acting or purporting to act on their behalf, and any indebtedness made or created in reliance upon the professed exercise of such powers shall be guaranteed under this Guaranty. Notices. Any notice required to be given under this Guaranty shall be given in writing, and, except for revocation notices by Guarantor, shall be effective when actually delivered, when actually received by tele-facsimile (unless, otherwise required by law) when deposited with a nationally recognized overnight courier, or, if mailed, when deposited in the United States mail, as first class, certified or registered mail postage prepaid, directed to the addresses shown near the beginning of this Guaranty. All revocation notices by Guarantor shall be in writing and shall be effective upon delivery to Lender as provided in the section of this Guaranty entitled "DURATION OF GUARANTY.” Any party may change its address for notices under this Guaranty by giving formal written notice to the other parties, specifying that the purpose of the notice is to change the party's address, For notice purposes, Guarantor agrees to keep Lender informed at all times of Guarantor's current address. Unless otherwise provided or required by law, if there is more than one Guarantor, any notice given by Lender to any Guarantor is deemed to be notice given to all Guarantors. No Waiver by Lender. Lender shall not be deemed to have waived any rights under this Guaranty unless such waiver is given in writing and signed by Lender. No delay or omission on the part of Lender in exercising any right shall operate as a waiver of such right or any other right. A waiver by Lender of a provision of this Guaranty shall not prejudice or constitute e waiver of lender's right otherwise to demand strict compliance with that provision or any other provision of this Guaranty. No prior waiver by Lender, nor any course of dealing between Lender and Guarantor, shall constitute a waiver of any of Lender's rights or of any of Guarantor's obligations as to any future transactions, Whenever the consent of Lender is required under this Guaranty, the granting of such consent by Lender in any Instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of Lender. 373 of 684 Successors and Assigns. Subject to any limitations stated in this Guaranty on transfer of Guarantor's interest, this Guaranty shall be binding upon and inure to the benefit of the parties, their successors and assigns. Waive Jury. Lender and Guarantor hereby waive the right to any jury trial in any action, proceeding, or counterclaim brought by either Lender or Guarantor against the other. DEFINITIONS. The following capitalized words and terms shall have the following meanings when used in this Guaranty. Unless specifically stated to the contrary, all references to dollar amounts shall mean amounts in lawful money of the United States of America. Words and terms used in the singular shall include the plural, and the plural shall include the singular, as the context may require. Words and terms not otherwise defined in this Guaranty shall have the meanings attributed to such terms in the Uniform Commercial Code: Borrower. The word “Borrower” means Hip Circle Empowerment Center and includes all co-signers and co·-makers signing the Note and all their successors and assigns. GAAP. The word "GAAP" means generally accepted accounting principles. Guarantor. The word "Guarantor" means everyone signing this Guaranty Malik Turley and in each case, any signer's successors and assigns. Guaranty. The word "Guaranty" means this guaranty from Guarantor to Lender. Indebtedness. The word "Indebtedness" means Borrower's indebtedness to Lender as more particularly described in this Guaranty. Lender. The word “Lender" means City of Evanston, its successors and assigns. Note. The word “Note” means and includes without limitation all of Borrower's promissory notes and/or credit agreements evidencing Borrower's loan obligations in favor of Lander, together with all renewals of, extensions of, modifications of, substitutions for promissory notes or credit agreements. Related Documents. The words “Related Documents” mean all promissory notes, credit agreements, loan agreements, environmental agreements, guaranties, security 'agreements, mortgages, deeds of trust, security deeds, collateral mortgages, and all other instruments, agreements and documents, whether now or hereafter existing, executed in connection with the Indebtedness. EACH UNDERSIGNED GUARANTOR ACKNOWLEDGES HAVING READ ALL THE PROVISIONS OF THIS GUARANTY AND AGREES TO ITS TERMS, IN ADDITION, 374 of 684 EACH GUARANTOR UNDERSTANDS THAT THIS GUARANTY IS EFFECTIVE UPON GUARANTOR'S EXECUTION AND DELIVERY OF THIS GUARANTY TO UNDER AND THAT THE GUARANTY WILL CONTINUE UNTIL TERMINATED IN THE MANNER SET FORTH IN THE SECTION TITLED "DURATION OF GUARANTY", NO FORMAL ACCEPTANCE BY LENDER IS NECESSARY TO MAKE THIS GUARANTY EFFECTIVE, THIS GUARANTY IS DATED _____________, 2018. GUARANTOR: __________________________ Malik Turley 375 of 684 For City Council Meeting of April 23, 2018 Item A7 Ordinance 60-O-18, Lease of City-Owned Property at 727 Howard For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager/ Acting Community Development Director Paul Zalmezak, Economic Development Manager Cindy Plante, Economic Development Coordinator Subject: Ordinance 60-O-18, Five Year Lease of City-Owned Real Property Located at 727 Howard Street with Hip Circle Empowerment Center Date: April 19, 2018 Recommendation Staff recommends City Council adoption of Ordinance 60-O-18, authorizing the City Manager to enter into a five year lease of City-owned real property located at 727 Howard Street, Evanston, Illinois with Hip Circle Empowerment Center. A two-thirds majority of City Council is required to adopt Ordinance 60-O-18. Funding Source: For tenant improvement allowance component of the lease agreement, staff recommends a total of up to $25,000 from the Howard/Ridge Tax Increment Financing Fund (Account 330.99.5860.65509). An additional build-out loan of $24,889 will also be provided from this account, which Hip Circle Empowerment Center will repay with interest over the five year lease term. Livability Benefits: Economy & Jobs: retain and expand local businesses, expand job opportunities. Summary: Founded by Malik Turley in 2010, Hip Circle Empowerment Center offers community programming as well as dance and fitness classes for women and girls. The organization is currently located at 709 Washington Street in the Main-Dempster Mile business district. Ms. Turley has been an active part of the business community, including the Evanston Chamber, Black Business Consortium, and Main-Dempster Mile board, where she served as the organization’s first president. Previously known as Hip Circle Studio, the business was restructured in 2017 to become a nonprofit organization. Memorandum 376 of 684 A detailed lease is attached. In summary, Hip Circle will lease 727 Howard for a period of 5 years, with one consecutive five year option. The space is approximately 1,500 square feet. The recommended base rent for the space is $18 per square foot for an annual rent of $27,000 or $2,250 monthly. Hip Circle is responsible for taxes and utilities. The City will contribute $50,000 toward tenant improvements subject to the terms of the City of Evanston’s Storefront Modernization program guidelines and/or TIF guidelines. About half of the tenant improvement funding will take the form of a loan, which will be repaid monthly in addition to the base rent of $27,000 annually, Hip Circle will contribute an additional $447.23 monthly for the initial five year lease term for a total of $26,833.90. Total rent for the initial five year term will be $2,697.23 per month. In the event the lease is terminated prior to the completion of the first five year term, the balance remaining is due immediately. The rental terms are summarized in the following table: 727 Howard Proposed Rent Payment Base Rent Rentable Area 1,500 Rental Rate / Sq. Ft $18 Annual Rent $27,000 Monthly Rent $ 2,250 Additional Build Out Loan Construction Cost $24,889.50 Lease Term Months 60 Interest 3% Payment with Interest $447.23 Total Monthly Rent $2,697.23 Background: The 727-729 Howard Street property consists of a single-story commercial building with two vacant storefront spaces totaling about 3,700 square feet. The space was previously used as a dry cleaners/laundromat, storefront church, and various retailers. The City of Evanston acquired the building in 2011 using funding from the Howard- Ridge TIF with the intent of redeveloping the space for either a performing arts or restaurant use. In 2016, staff released a solicitation offering two City-owned properties located at 633 Howard Street and 727-729 Howard Street. The solicitation sought proposals for new users for both spaces that would bring vitality, energy, and new businesses to Howard Street and bring daytime traffic to the area. Only one proposal was submitted for the 727-729 space, and the prospective tenant opted not to move forward. Staff has 377 of 684 continued to market the building while leasing it for short-term temporary uses such as equipment storage and pop-up theater productions. The proposed use by Hip Circle Empowerment Center will help to fill a portion of the vacant building and bring additional daytime visitors to the Howard Street corridor, which will support neighboring businesses and help build interest in the adjacent vacant 729 space. Attachments: Ordinance 60-O-18 with Lease Agreement 378 of 684 4/23/2018 60-O-18 AN ORDINANCE Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 727 Howard Street with Hip Circle Empowerment Center WHEREAS,the City of Evanston owns certain real property located at 727-729 Howard Street, Evanston, Illinois 60202, which is improved with a single story, approximately 4,234 square foot building and the total lease square footage for 727 Howard is approximately 1,470 square feet (the “Property”); and WHEREAS,Hip Circle Empowerment Center is an Illinois not-for-profit corporation that operates dance and fitness classes at studio located at 709 Washington Street, Evanston, IL 60202, and seeks to relocate its operation to Howard Street; and WHEREAS,Hip Circle Empowerment Center seeks to relocate its studio to the Property and the Parties have negotiated a five-year lease of the Property; and WHEREAS,the City Council has determined that the Property is not necessary to future City operations and leasing the Property to Hip Circle Empowerment Center is in the City’s best interests, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. 379 of 684 60-O-18 SECTION 2:Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to execute, on behalf of the City of Evanston, a lease agreement with an initial term of five (5) years and one (1), five (5)-year option to renew the lease agreement, between the City of Evanston and Hip Circle Empowerment Center. The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “1” and incorporated herein by reference. SECTION 3:Pursuant to Subsection 1-17-4-1 of the City Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Aldermen is required to accept the recommendation of the City Manager on the lease agreement authorized herein. SECTION 4:If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6:The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. ~2~ 380 of 684 60-O-18 SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2018 Adopted:___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Interim Corporation Counsel ~3~ 381 of 684 60-O-18 EXHIBIT 1 LEASE AGREEMENT ~4~ 382 of 684 LEASE between HIP CIRCLE EMPOWERMENT CENTER an Illinois not-for-profit corporation as Tenant and CITY OF EVANSTON An Illinois municipal corporation, as Landlord 727 Howard Street EVANSTON, ILLINOIS 60202 383 of 684 L E A S E THIS LEASE AGREEMENT is made this 15th day of May, 2018 (“Lease Commencement Date”), by and between CITY OF EVANSTON (“Landlord”), an Illinois municipal corporation and Hip Circle Empowerment Center, an Illinois not-for-profit corporation (“Tenant”). W I T N E S S E T H: 1. PROPERTY (a) Property. Landlord is the fee simple owner of certain real property at 727-729 Howard Street, Evanston, Illinois 60202, legally described in Exhibit A attached hereto and incorporated herein (the “Property”). The Property has a one-story building (“Building”) that is approximately 4,234 square feet and the Landlord does hereby lease a portion of the Building, 727 Howard (“Premises”), that is approximately 1,470 square feet to Tenant, for Tenant’s exclusive use and control, together with all appurtenances thereto, pursuant to the terms and conditions of this Lease. (b) Parking. This Lease does not include the exclusive use of any on-street parking. There are 2 parking spaces in the back of the Building off of the alley for Tenant’s exclusive use for employee parking and loading space. Tenant is responsible for enforcing the exclusive use of the Parking spaces and contacting a tow company, if appropriate. 2. TERM (a) Primary Term. Subject to the provisions of this Lease, the “Primary Term” must be for 5 years (60 months) and must commence on May 15, 2018 and expire on May 14, 2023. Tenant may take occupancy any time after the Lease Commencement Date. (b) Extended Lease Terms. Provided Tenant is not otherwise in default beyond any applicable cure period, replaced or otherwise amended such that Tenant is still permitted to conduct the Permitted Use from the Premises, Tenant is granted one (1) option to extend the Primary Term for the lease (a “Lease Extension Option”), for a successive period of five (5) years (an “Extension Term”). The Lease Extension Option will be the same terms, covenants and conditions as herein provided. The Lease Extension Option must be exercised by Tenant delivering to Landlord written notice of such election, not less than one hundred twenty (120) days prior to the expiration of the then current term. The exercise by Tenant of any one Lease Extension Option must not be deemed to impose upon Tenant any duty or obligation to renew for any further period of time, and that the exercise of the Lease Extension Option must be effective only upon the giving of notice of extension in accordance with the foregoing provisions. The Primary Term together with the Extension Term is referred to herein collectively as the “Term”. (c) Sale to Third Parties. If Landlord sells the Property to a third party which has no legal affiliation to the Tenant, as a condition of sale, the new purchaser agrees to be bound by the terms of this Agreement and must have no right to evict Tenant, to vary the terms of this Agreement or to terminate this Lease under any terms other than those contained herein. The third party must stand 384 of 684 in the shoes of Landlord and must honor all obligations of Landlord and all rights of Tenant as provided for herein. 3. RENT (a) Fixed Rent. The tenant’s first rent payment is due on or before June 1, 2018, and every month thereafter due on or before the first of the month (“Rent Commencement Date”), and subject to the terms of this Lease, Tenant agrees to pay to Landlord for lease of the Premises the Rent described below: The Rent for the first year of the Primary Term is Two Thousand Two Hundred Fifty ($2,250) per month, $27,000 per year. For every subsequent Lease Year, the annual rent shall be increased in an amount equal to the Consumer Price Index for that Lease Year and will be adjusted to cover increased property taxes assessed against the property by the Cook County Assessor. (b) Late Fee and Interest. In the event any sums required hereunder to be paid are not received by Landlord on or before the date the same are due, then, Tenant also owes Landlord a late fee of $25 per day. In addition, interest must accrue on all past due sums at an annual rate equal to the lesser of six percent (6.0%) per month and the maximum legal rate. Such interest must also be deemed Additional Rent. (c) Time and Place of Payment. Tenant must pay to Landlord Fixed Minimum Rent in advance, in equal monthly installments, and without prior notice, setoff (unless otherwise expressly permitted herein) or demand, except as otherwise specifically provided herein, on or before the 1st) day of each calendar month during the Term hereof to and please reference “Lease payment - 727 Howard Street”): City of Evanston Attn: Collector’s Office 2100 Ridge Avenue Evanston, IL 60201 4. TENANT IMPROVEMENT: (a) Tenant accepts the Premises in an “As-Is” Condition: The Tenant will construct all renovations pursuant to build out plans agreed to by Landlord and Tenant. Tenant will obtain 3 quotes for the work, execute a contract by and between tenant and the selected contractor, and manage the construction of the Tenant Improvements. Once the build out plans are agreed upon, they will be attached as Exhibit C to this lease and incorporated herein. Attached as Exhibit B is the Site Plan of the Interior Build Out for the Premises. (b) Overview of Cost of Improvements: The estimated cost to renovate the Premises for Tenant’s intended use is a total of $49,889.50 (Forty-Nine Thousand Eight Hundred Eighty-Nine and 50/100 Dollars) (“Tenant Improvement Budget”). Attached as Exhibit C is the Budget for the Improvements. (c) Vanilla Box Improvements: Landlord will fund a portion of the Tenant Improvement Budget. The City will pay Twenty-Five Thousand ($25,000) of the total Tenant Improvement Budget at City’s 385 of 684 sole expense, which account for the vanilla box improvements (the “Vanilla Box Improvements”). The parties agree that certain improvements to Premises are necessary to bring the Premises to a “Vanilla Box” standard, including drywall, basic flooring, installation of ADA compliant bathroom, plumbing, electrical, and HVAC updates which are standard expenses for the Landlord to cover. (d) Remainder of the Expenses and Costs: The remainder of the expenses will be paid by the Tenant: including if the Tenant Improvement Allowances exceed the projected budget. The City will loan Tenant funds to pay for the remainder of the costs, up to a total of $25,000, based on the attached budget the funds loaned by City will be $24,890. The terms of this loan are contained in Resolution 23-R-18, including that Tenant will issue a monthly loan payment to the City of $447.23, which include a 3% interest on the loan. (e) Invoices from Contractor and Subcontractor: Tenant will process the invoices from the contractor and the subcontractors and submit for payment to the Landlord. The Landlord will review the invoices and submit payment directly to the contractors after receipt of a lien waiver. (f) Improvement Allowance Payment Requirements: Disbursement payments shall NOT be paid out until: ●City Council has approved the Agreement and the Agreement is executed; and ●Project work is complete and Temporary Certificate of Occupancy is issued to the Tenant by the Building & Inspection Services Division of the City of Evanston; and ●Invoices from the contractor are received and reviewed by City staff; and ●Contractor issues final lien waivers; and ●The Chief Financial Officer or his designee will not issue the full disbursement to the Tenant if there is any violation of any law, ordinance, code, regulation, or Agreement term; and ●Lastly, Borrower must be current with all City of Evanston accounts prior to any reimbursement. (g) Tenant Defaults: If Tenant defaults on the terms and conditions of this Agreement or terminates this Agreement for any reason other than the Landlord’s willful misconduct which caused the Tenant’s departure, the Tenant Improvement Allowance must be reimbursed in full. Fu rthermore, the Vanilla Box improvements are the property of the City of Evanston with no right of reimbursement to the Tenant for the Tenant Improvements which were paid for by the City of Evanston. 5.FIXTURES AND EQUIPMENT All trade fixtures and equipment installed by Tenant in or on the Premises (including kitchen equipment, tables and chairs, registers, other equipment, shelving and signs) will remain the property of Tenant and Tenant may remove the same or any part thereof at any time prior to or at the expiration or earlier termination of this Lease. Tenant must repair at its own expense any damage to the Premises caused by the removal of said fixtures or equipment by Tenant. This provision must expressly survive the termination or expiration of this Lease. 386 of 684 6. USE OF PREMISES (a) Permitted Use: Tenant must have the right, subject to applicable Federal, State and local laws, (as hereafter defined) and the terms of this Lease, to use the Premises for the following purpose(s): dance and fitness classes, movement workshop, lectures, community events, retail, fundraising events, live dance/music performance, meetings, educational events, and no part of the Property will be used for any other purpose without the prior written consent of the City (herein collectively “Permitted Use”). (b) Tenant Exclusive Use of Premises: Landlord covenants and agrees that it has no rights to use, modify, alter or lease any portion of the Building or Property other than as expressly provided in this Lease. 7. MAINTENANCE (a) Maintenance, Repair and Replacement Responsibilities of Landlord: Landlord is responsible for all structural and load bearing columns, roof, delivering a working HVAC system and will pay for major repairs to the HVAC system, interior sprinkler and fire safety system within the Building, windows and all soffits, and all structural elements of the Building. Landlord will not be responsible for major repairs that arise out of Tenant’s poor maintenance of the HVAC, interior sprinkler and fire safety systems. (b) Maintenance and Repair Responsibilities of Tenant: Tenant is responsible for all maintenance and repair responsibilities that are not outlined in Paragraph 7(a) above, including but not limited to: exterior lighting, signage, bathroom fixtures and associated plumbing and sewer pipes, kitchen fixtures and associated plumbing, bar equipment, lighting equipment and electrical systems, security systems, telecommunications systems and other non-structural elements. Tenant must maintain, at Tenant’s expense, the HVAC system as required by HVAC system manufacturer to maintain system performance and warranty requirements (at Tenant’s expense). Tenant is vested with control over the HVAC system on a daily basis and will not contact the City of Evanston Facilities team for maintenance, minor repairs or emergency service. The Parties will conduct annual inspections to ensure the property is maintained in good working order. Tenant is also responsible for ensuring the interior sprinkler and fire safety system is in good working order, with annual inspections required and ensure that all repair work needed is performed. Copies of testing and inspection paperwork should be distributed to Landlord’s Facilities Management Manager, Sean Ciolek, for proof of compliance. (c) Disposal of Refuse: All refuse associated with Tenant’s use must be placed in appropriate containers for disposal. Tenant cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials. A refuse container for regular refuse will be located at the Property in reasonable proximity to the Building. Tenant will contract to have trash hauled from such container with reasonable frequency. (d) General Upkeep of Exterior of the Building: Tenant is responsible for snow, ice removal and leaf removal and general upkeep of the exterior of the Building along the sidewalk and other carriage 387 of 684 walks to and from the Building. The snow must be moved to a suitable area on the Premises to allow for use of the sidewalk. . (e) General Property Maintenance: The Tenant will at all times maintain all of the Property in a clean, neat and orderly condition. The Tenant will not use the Property in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. (f) Property Condition Upon Termination of the Lease: Tenant must yield the Premises back to Landlord, upon the termination of this Lease, whether such termination must occur by expiration of the Term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by casualty and reasonable wear and tear accepted. Tenant must make all necessary repairs and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises must not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Lease or an interference with the possession of the Premises by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant must not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. (g) Leasehold Improvements: Tenant will keep all leasehold improvements in compliance with all laws and regulations during the entire Term of this Lease, except for repairs required of the Landlord to be made and damage occasioned by fire, wind or other causes as provided for in this Lease. 8. PAYMENT OF TAXES (a) Definition. For purposes hereof, “Taxes” must mean real property taxes and “Assessments” must mean assessments, general and special, foreseen and unforeseen, for public improvements levied or assessed against the Premises and the improvements thereon for that portion of the Term. (b) Payment. Landlord represents and warrants to Tenant that the Premises is currently exempt from Taxes and Assessments. Cook County Assessor will commence assessing property taxes against the City of Evanston for the commercial use described herein. The Landlord will pay the property taxes on behalf of the tenant because the Rent paid by the Tenant each month includes funds to pay for said tax payments. The Property will be reassessed every three years and any change in the property taxes assessed will also change the Rent outlined in Section 3. 9. DAMAGE AND DESTRUCTION (a) Casualty. If the Premises must be damaged by fire or other casualty by an Act of God (“Casualty”), Landlord must, within one hundred eighty (180) days after such damage occurs (subject to being able to obtain all necessary permits and approvals, including, without limitation, permits and approvals required from any agency or body administering environmental laws, rules or regulations, and taking into account the time necessary to effectuate a satisfactory settlement with any insurance 388 of 684 company) repair such damage at Landlord’s expense and this Lease must not terminate. If the foregoing damage is due to the negligence or willful misconduct of Tenant, then Landlord must look first to the insurance carried by Tenant to pay for such damage. Notwithstanding (i) any other provisions of the Lease to the contrary, and (ii) any legal interpretation that all improvements become part of the realty upon being attached to the Premises, following a Casualty, the Landlord must be responsible only for restoring the Premises to building standard levels of improvement at the time of execution of this Lease and must not include the tenant improvements completed and installed following execution of this Lease, and the tenant must be responsible for insuring and replacing the above building standard tenant improvements or betterments that made the Premises “customized” for Tenant’s use. Customized improvements include, but not limited to: any and all theatre equipment and fixtures, alarm censored doors, wood flooring, and custom cabinetry. Except as otherwise provided herein, if the entire Premises are rendered untenantable by reason of any such damage, or if Tenant cannot utilize Property and Building for its intended use by reason of any damage of any size or scope whatsoever, then all Fixed Minimum Rent and Additional Rent must abate for the period from the date of the damage to the date the damage is repaired, and if only a part of the Premises are so rendered untenantable but the damage does not prevent Tenant from utilizing the Property for its Permitted Use, the Fixed Minimum Rent and Additional Rent must abate for the same period in the proportion that the area of the untenantable part bears to the total area of the Premises; provided, however, that if, prior to the date when all of the damage has been repaired, any part of the Premises so damaged are rendered tenantable and must be used or occupied by or through Tenant, then the amount by which the Fixed Minimum Rent and Additional Rent abates must be apportioned for the period from the date of such use or occupancy to the date when all the damage has been repaired. (b) Repair to Leasehold Improvements. Landlord must have no obligation to repair damage to or to replace any leasehold improvements, Tenant’s personal property or any other property located in the Premises, and Tenant must within sixty (60) days after the Premises is sufficiently repaired so as to permit the commencement of work by Tenant, commence to repair, reconstruct and restore or replace the Premises (including fixtures, furnishings and equipment) and prosecute the same diligently to completion. Notwithstanding the foregoing, Tenant’s Fixed Minimum Rent and Additional Rent must continue to be abated as provided in Section 9(a) above, until the Property is once again suitable for its Permitted Use. (c) Termination Right. Notwithstanding any provision contained herein to the contrary, Tenant must have the option and right to terminate this Lease if, (a) the Premises must be so damaged by Casualty that it cannot be fully repaired within one hundred eighty (180) days after the date of damage; (b) during the last eighteen (18) months of the Term of this Lease, the Premises is damaged by a Casualty in amount exceeding thirty-three and one-third percent (33.33%) of the square footage of the Premises or a lesser amount (no matter how small) that leaves Tenant unable to utilize the Premises for their Permitted Use, provided that, in such event, such termination of this Lease must be effected by written notice within ninety (90) days of the happening of the Casualty causing such damage. This provision must expressly survive the termination or expiration of this Lease. 10. INSURANCE (a) Tenant Insurance Obligations: Tenant agrees to maintain a policy or policies of commercial general 389 of 684 liability insurance written by an insurance carrier rated at least Class A or better in Best's Key Rating Guide of Property-Casualty Insurance Companies and licensed to do business in the state in which the Premises is located which must insure against liability for injury to and/or death of and/or damage to personal property, equipment and fixtures, and the Premises of any person or persons, with policy limits of not less than $1,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Tenant’s policy must cover the Premises, it’s personal property and the business operated by Tenant and must name the City of Evanston as an additional insured. (b) Landlord Insurance Obligations: Landlord is self-insured up to $1.25 Million and agrees to maintain an excess policy or policies of commercial general liability insurance over the self-insured limit written by an insurance carrier with a rating at least Class A or better in the Best's Key Rating Guide and licensed to do business in the state in which the Premises is located which must insure against liability for injury to and/or death of and/or damage to the Premises , with policy limits of not less than $3,000,000.00 combined single limit.. Subject to the terms of Paragraph 9(a), Landlord must maintain fire and casualty insurance covering the entire Premises and any alterations, improvements, additions or changes made by Landlord thereto in an amount not less than their full replacement cost from time to time during the Term, providing protection against any peril included within the classification of “all risks”. (c) Certificates of Insurance: Within thirty (30) days after written request, each of the parties agrees to deliver to the other a certificate of insurance as evidence that the policies of insurance required by this Section 10 have been issued and are in effect. (d) Waiver of Subrogation. Neither Landlord nor Tenant must be liable to the other or to any insurance company (by way of subrogation or otherwise) insuring the other party for any loss or damage to any building, structure or other tangible property, or any resulting loss of income for property or general liability losses, even though such loss or damage might have been occasioned by the acts or omissions of such party, its agents, contractors or employees. Landlord or Tenant must look exclusively to the proceeds of insurance carried by it or for its benefit in the event of any damage or destruction to its property located on the Premises. Notwithstanding anything to the contrary contained herein, Landlord and Tenant hereby release and waive any and all rights of recovery, claim, action or cause of action, against the other, or its respective directors, shareholders, officers, agents, invitees and employees, for any loss or damage that may occur to the property or the equipment, fixtures and improvements comprising any part of the Premises, by reason of fire, the elements, or any other cause which could be insured against under the terms of an “all risk” fire insurance policy, in the state where the Premises is located, regardless of cause or origin, including negligence of the parties hereto, their agents, officers, invitees and employees. Subject to the provisions of the Lease, no insurer of a party hereunder must ever hold or be entitled to any claim, demand or cause of action against Tenant by virtue of a claim of loss paid under any such insurance policies, whether such insurer’s claim be in the nature of subrogation or otherwise. The waivers provided pursuant to this paragraph must not operate to the extent that they would void coverage under the provisions of any policy of insurance. 11. INDEMNIFICATION 390 of 684 (a) Indemnification of Landlord. Except as otherwise provided in this Lease, and except to the extent caused by the negligence of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant must protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims, attorney’s fees and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct or an Act of God or an act of a third party, (ii) any negligence or willful misconduct of Tenant, or its agents, employees or contractors, or its sub-lessee; or (iii) Landlord’s breach occasioned wholly or in part by any act, omission of Tenant, its agents, employees, contractors or servants. The provisions of this Section must survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. (b) Indemnification of Tenant. Except as otherwise provided in this Lease, and except to the extent caused by the negligence of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenant, Landlord must protect, defend, indemnify and save Tenant and its officers, or employees from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from any act, omission or negligence of Landlord, its agents, employees, contractors or servants; The provisions of this Section must survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. The provisions of this Section do not extend to any sublessee of Tenant. 12. INTENTIONALLY OMITTED. 13. UTILITIES Tenant must pay during the Term hereof directly to the appropriate utility company or governmental agency all electric, water, gas, telephone and other public utility charges in connection with its occupancy and use of the Premises, including all costs of operating and maintaining all equipment therein, all business licenses and similar permit fees but excluding any installation costs, tap fees and/or connection fees or charges, with no right of reimbursement from the Landlord. All utilities must be paid pursuant to separate meters measuring Tenant’s consumption of utilities from the Premises, which meter fee must be Landlord’s obligation at its sole cost and expense. Landlord must not be liable to Tenant for damages or otherwise (i) if any utilities must become unavailable from any public utility company, public authority or any other person or entity supplying or distributing such utility, or (ii) for any interruption in any utility service (including, but without limitation, any heating, ventilation or air conditioning) caused by the making of any necessary repairs or improvements or by any cause beyond Landlord's reasonable control, and the same must not constitute a default, termination or an eviction. Tenant assures Landlord that it must arrange for an adequate supply of electricity to the Premises and it must pay for any increased voltage and any additional wiring required addressing the increased capacity. Tenant will not be responsible for the water bill until the temporary certificate of occupancy is issued. 391 of 684 14. COVENANTS AGAINST LIENS Tenant covenants and agrees that it must not, during the Term hereof, suffer or permit any lien to be attached to or upon the Property or the Premises by reason of any act or omission on the part of Tenant or its agents, contractors or employees. In the event that any such lien does so attach, and (i) is not released within thirty (30) days after notice to Tenant thereof, or (ii) if Tenant has not bonded such lien within said thirty (30) day period, Landlord, in its sole discretion, may pay and discharge the same and relieve the Premises or the Property therefrom, and Tenant agrees to repay and reimburse Landlord upon demand for the amount so paid by Landlord and for other reasonable costs incurred by Landlord in discharging and relieving said lien. The Tenant will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenant on the Premises. Tenant will, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenant contests any lien so filed in good faith and pursues an active defense of said lien, Tenant must not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. 15. ASSIGNMENT AND SUBLETTING (a) Assignment. Tenant must not have the right to assign this Lease, transfer and grant concessions or licenses (“Transfer”) in all or any part of the Premises without the Landlord’s written consent and City Council approval by Ordinance. No Transfer must relieve Tenant from any of its obligations as Tenant hereunder. Every such assignment or sublease must recite that it is and must be subject and subordinate to the provisions of this Lease, and the termination or cancellation of this Lease must constitute a termination and cancellation of every such assignment or sublease. Notwithstanding the foregoing, Landlord agrees that no merger, consolidation, corporate reorganization, or sale or transfer of Tenant's assets or stock (specifically including any inter-family or inter-company transfers), redemption or issuance of additional stock of any class, or assignment or sublease to any person or entity which controls, is controlled by or is under common control with Tenant, must be deemed a Transfer hereunder. 16. NOTICES Any notices required to be given hereunder, or which either party hereto may desire to give to the other, must be in writing. Such notice may be given by reputable overnight delivery service (with proof of receipt available), personal delivery or mailing the same by United States mail, registered or certified, return receipt requested, postage prepaid, at the following addresses identified for Landlord and Tenant, or to such other address as the respective parties may from time to time designate by notice given in the manner provided in this Section. If to the Landlord: with a copy to: City of Evanston City of Evanston Attn: City Manager Attn: Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue 392 of 684 Evanston, IL 60201 Evanston, IL 60201 If to Tenant: Malik Turley 727 Howard Street Evanston, IL 60202 For purposes of this Lease, a notice must be deemed given upon the date of actual receipt thereof or the date of proof of rejection thereof if delivered by hand or overnight courier service. 17. RIGHT TO GO UPON PREMISES Landlord hereby reserves the right for itself or its duly authorized agents and representatives at all reasonable times during business hours of Tenant upon at least forty-eight (48) hours prior notice to Tenant and accompanied by a representative of Tenant (which may be the store manager or assistant manager) to enter upon the Premises for the purpose of inspecting the same and of showing the same to any prospective purchaser or encumbrance or tenant, and for the purpose of making any repairs which Landlord is required hereunder to make on the Property, but any such repairs must be made with all due dispatch during normal construction trade working hours, and in such manner as to minimize the inconvenience to Tenant in the conduct of its business, it being agreed that in the event of a necessity of emergency repairs to be made by Landlord, Landlord may enter upon the Premises forthwith to effect such repairs. Notwithstanding the foregoing, in the event that due to an entry by or on behalf of Landlord into the Premises, Tenant’s use is materially interfered with and Tenant, from the standpoint of prudent business management, cannot open and operate the Premises for business for two (2) consecutive days, all Fixed Minimum Rent and other charges payable by Tenant hereunder must equitably abate commencing after such second (2nd) day, and continuing until such repairs are completed, unless such entry is required as a result of Tenant’s negligence or intentional misconduct. 18. DEFAULT (a) Tenant Default. i. Events of Default. Including, but not limited to, the following events must be deemed to be an “event of default” hereunder by Tenant subject to Tenant’s right to cure: a. Tenant must fail to pay any item of Fixed Minimum Rent per Section 3 at the time and place when and where due and does not cure such failure within fifteen (15) business days after receipt of notice from Landlord of such failure; b. Tenant must fail to comply with any other term, provision, covenant or warranty made under this Lease or if any of Tenant’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, by Tenant, and Tenant must not cure such failure within thirty (30) days after Landlord's 393 of 684 written notice thereof to Tenant. In the event Tenant cannot comply with such term, provision, or warranty, within said thirty (30) day period, Tenant must not be in default if Tenant is diligently and continuously making an effort to comply with such term, provision, covenant or warranty and Tenant completes the cure of the default; or c. Tenant must make a general assignment the benefit of creditors, or must admit in writing its inability to pay its debts as they become due or must file a petition in bankruptcy. ii. Remedies. Upon the occurrence of an event of default, Landlord may, so long as such default continues, as permitted by law and subject to Landlord’s obligation to use good faith efforts to mitigate damages, either: a. Terminate this Lease by written notice to Tenant, which written notice must specify a date for such termination at least fifteen (15) days after the date of such written ``termination notice and such termination must be effective as provided in such written notice unless Tenant must cure such default within such notice period, or not terminate this Lease as a result of the default of Tenant. If Tenant must fail to surrender the Premises upon such termination, Landlord may thereupon, reenter the Premises, or any part thereof, and expel or remove therefrom Tenant and any other persons occupying the same, using such means provided by law; b. Without terminating this Lease, Landlord may evict Tenant (by any means provided by law) and let or relet the Premises or any or all parts thereof for the whole or any part of the remainder of the Term hereof, or for a period of time in excess of the remainder of the Term hereof, and out of any rent so collected or received, Landlord must first pay to itself the expense of the cost of retaking and repossessing the Premises and the expense of removing all persons and property therefrom, and must, second, pay to itself any costs or expenses sustained in securing any new tenant or tenants (provided that such amount must not include any amounts incurred to restore the Premises to more than the condition originally delivered to Tenant), and must third, pay to itself any balance remaining, and apply the whole thereof or so much thereof as may be required toward payment of the liability of Tenant to Landlord then or thereafter unpaid by Tenant; or c. Pursue such other remedies as are available at law or in equity. (b) Landlord Default. Should Landlord default in the performance of any covenant, provision, warranty, condition or agreement herein, or if any of Landlord’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, and such default in the case of any failure by Landlord to pay any sum required to be paid to Tenant hereunder, continues for ten (10) business days after notice thereof from Tenant, or in case of any non-monetary default, continues for thirty (30) days after receipt by Landlord of written notice thereof from Tenant (except as otherwise provided herein), or if the default of Landlord is of a type which is not reasonably possible to cure within thirty (30) days, if Landlord has not commenced to cure said default within said thirty (30) day period and does not thereafter diligently prosecute the curing of said default to completion (except as otherwise provided herein), Tenant in addition to any and all other remedies which it may have at law and/or in equity including the right 394 of 684 to seek injunctive relief without posting a bond or the obligation to prove irreparable harm, may pay or perform any obligations of Landlord hereunder and deduct the cost thereof from each installment of annual Fixed Minimum Rent payable pursuant to the terms of this Lease; provided, however, in no event must the amount of any such deduction exceed ten percent (10%) of the Fixed Minimum Rent payable on a monthly basis; provided, further, Tenant must not have the right to terminate this Lease except as expressly permitted herein. 19. SIGNS Tenant may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant. Tenant acknowledges that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenant agrees to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenant must be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenant must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold, condition or delay its consent to a sign over the new entrance to the Premises which complies with applicable laws. 20. REPRESENTATIONS AND WARRANTIES (a) Landlord Representations and Warranties: Landlord represents, warrants and covenants to Tenant that, to Landlord’s knowledge, the following is true as of the Effective Date: i. all of the Premises is zoned and fit for commercial purposes, and the Permitted Use is permitted under the applicable zoning designation, and that the Premises and Property are presently properly subdivided in conformity with all applicable laws and suitable for the Permitted Use; ii. Landlord is the fee simple owner of the Premises; iii. the Premises is subject to no restrictions or continuing regulations of any kind or nature whatsoever incompatible with the Permitted Use and that there are no restrictions in any agreement by which Landlord is bound (including, but not limited to, Landlord ’s insurance policies) which would adversely affect Tenant’s right to use the Premises for the Permitted Use during the Term; iv. Landlord shall deliver to Tenant on occupancy the Premises in good working order and condition, with roof, parapet walls and foundation watertight, and all utility systems, plumbing, drains and HVAC in functional condition; v. there are no exceptions to title with respect to and/or encumbrances on the Premises which would interfere with Tenants proposed use of the Premises; vi. Landlord has no notice of any proposed Assessments other than as reflected on the current tax bill; 395 of 684 vii. Landlord has no knowledge of any condition that would preclude Tenant from obtaining all Tenant’s permits and licenses necessary for Tenant to open for business and operate for the Permitted Use; viii. Landlord covenants that it is duly constituted under the laws of the state of Illinois as a municipal corporation, and the City employee who is acting as its signatory in this Lease is duly authorized and empowered to act for and on behalf of the municipal corporation; and ix. there are no judicial, quasi-judicial, administrative or other orders, injunctions, moratoria or pending proceedings against Landlord or the Property which preclude or interfere with, or would preclude or interfere with, the construction contemplated herein or the occupancy and use of the Premises by Tenant for the purposes herein contemplated. x. no third party has the right to object to Tenant’s tenancy hereunder, prohibit the selling of any products sold by Tenant or the uses allowed herein or the right to consent to any feature of the Premises or Tenant’s signage. xi. there are no mortgages, prime leases, deeds to secure debt, deeds of trust, or other instruments in the nature thereof, affecting Landlord or its interest in the Premises. (b) Tenant Representations and Warranties Tenant represents, warrants and covenants to Landlord that, to Tenant’s knowledge, the following is true as of the Effective Date: i. Tenant is a duly authorized and registered not-for-profit corporation with the State of Illinois and has the authority to execute this Agreement. Tenant must keep this tax exempt status during the term of the Lease. ii. (ii) Tenant will apply and obtain all necessary governmental approvals for its Permitted Use. iii. (iii) Execution and performance of this Lease will not (a) violate any judgment or order of Court applicable to or affecting Tenant; (b) breach the provisions of, or constitute a default under, any contract, agreement, instrument or obligation to which Tenant is a party or by which Tenant is bound, or (c) violate or conflict with any law or governmental regulation or permit applicable to Tenant. (c) All representations and warranties, covenants and indemnities contained in this Lease must survive the expiration or earlier termination of this Lease. 21. HOLDING OVER; END OF TERM (a) Possession after Expiration or Termination of the lease: If Tenant must hold possession of the Premises after the expiration or termination of this Lease, at Landlord's option (i) Tenant must be deemed to be occupying the Premises as a tenant from month-to-month at one hundred fifty percent (150%) of the Fixed Minimum Rent in effect upon the expiration or termination of the 396 of 684 immediately preceding term or (ii) Landlord may exercise any other remedies it has under this Lease or at law or in equity including an action for wrongfully holding over. (b) Upon Expiration: Upon the expiration or sooner termination of this Lease, Tenant must surrender the Premises to Landlord in as good order, condition and repair as when received by Tenant; ordinary wear and tear, casualty and condemnation excepted. This provision must expressly survive the termination or expiration of this Lease. (c) Remaining Property: Any property, equipment, or product remaining in the Premises upon expiration of this Lease must be considered abandoned and property of the Landlord. 22. EXPENSES OF ENFORCEMENT The Parties must bear its own costs, charges, expenses and attorney’s fees, and any other fees incurred in the event of a dispute between the Parties. 23. SUCCESSORS IN INTEREST All of the covenants, agreements, obligations, conditions and provisions of this Lease must inure to the benefit of and must bind the successors and permitted assigns of the respective parties hereto. 24. REMEDIES ARE CUMULATIVE Remedies conferred by this Lease upon the respective parties are not intended to be exclusive, but are cumulative and in addition to remedies otherwise afforded by the law. 25. QUIET POSSESSION Upon payment by the Tenant of the minimum, percentage and additional rent and all other sums due hereunder and upon the observance and performance of all covenants, terms and conditions on Tenant’s part to be observed and performed, Tenant must peaceably and quietly hold and enjoy the Premises for the Term of this Lease without hindrance or interruption by Landlord or any other person or persons lawfully or equitably claiming by, through or under the Landlord, subject nevertheless, to the terms and conditions of this Lease. 26. ALTERATION (a) Changes Required by Law. Any structural changes, alterations or additions in or to the Premises which may be necessary or required by reason of any law, rule, regulation or order promulgated by competent governmental authority must be made at the sole cost and expense of Landlord, including but not limited to asbestos removal and disposal and interior and exterior compliance with the Americans with Disabilities Act (ADA) etc. Notwithstanding the foregoing, if any such changes, alterations or additions are required as a result of improvements made by Tenant during the Term hereof or due to Tenant’s use of the Premises, such changes, alterations or additions must be made at the sole cost and expense of Tenant. Tenant may contest the validity of any such law, rule, regulation or order, but must indemnify and save Landlord harmless against the consequences of 397 of 684 continued violation thereof by Tenant pending such contest. (b) Alterations During Term. Tenant is permitted to perform interior, non-structural alterations to the Premises and to revise the interior layout of the Premises. Tenant must obtain Landlord's written consent to any other alterations or construction which affects the structural nature of the Premises, which consent must not be unreasonably withheld, conditioned or delayed. 27. HAZARDOUS SUBSTANCES (a) Tenant agrees that, except as herein set forth, it must not generate, use, store, handle or dispose of on or transport over the Premises any Hazardous Substances (defined below) in violation of any Environmental Laws (defined below), except as such incidental amounts of Hazardous Substances as may be required for Tenant to conduct the Permitted Use, but in no instance shall Tenant dispose of Hazardous Substances on the Premises in violation of Environmental Laws. (b) If any time during the Term, Hazardous Substances are found in the Premises or on adjacent property and such Hazardous Substances are not the result of Tenant’s use of or work on the Premises, then, in such event, Tenant must have the immediate right to terminate this Lease upon written notice to Landlord. Under no circumstances must Tenant be responsible for remediation or cleanup of any Hazardous Substances on the Premises or adjacent property that were not caused by Tenant, or Tenant’s subcontractors, agents or employees. Furthermore, with regard to any Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant must remove same, in compliance with applicable Environmental Laws, at Tenant’s sole cost and expense. Tenant must defend, indemnify, and hold Landlord harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Landlord may suffer as a result of any written demand (whether or not a suit), claim, suit or action regarding any such Hazardous Substances (whether alleged or real) present due to Tenant and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Tenant described in this subsection shall survive the termination or expiration of this Lease or purchase of the Property as provided herein. Other than Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant shall have no duty whatsoever to remove any Hazardous Substances from the Property. (c) In the event that during the Term of this Lease, Tenant is prevented from performing Tenant’s Work and/or Tenant must be unable to operate for a period of thirty (30) days or more for the Permitted Use at the Premises and ceases operating at the Premises as a result of remediation of Hazardous Substances not caused by Tenant or its agents, contractors or employees, and Tenant does not terminate the Lease as provided for in Section 27(b) above, then Fixed Minimum Rent, Additional Rent and all other charges due hereunder must equitably abate until such time as Tenant is able to resume the performance of Tenant’s Work and/or the operation of its business in the Premises. (d) Tenant, for itself and its successors in interest, waives and releases Landlord from any and all past and present claims and causes of action arising from or relating to the presence or alleged presence of Hazardous Substances in, on, under, about or emanating from the Property, including without limitation any claims for cost recovery, contribution, natural resources damages, property damage, 398 of 684 consequential damages, personal or bodily injury (including death) or otherwise, under or on account of any violation, or arising under, Environmental Law. (e) The term “Hazardous Substance” includes, without limitation, any material or substance (regardless of whether discarded, recyclable or recoverable) to which liability or standards of conduct are imposed pursuant to Environmental Laws, including, but not limited to (i) any defined, characteristic or listed “hazardous waste”, “extremely hazardous waste”, “restrictive hazardous waste”, “hazardous substance”, “hazardous material”, “regulated substance”, “pollutant”, “contaminant” or waste, (ii) petroleum (including crude oil or any fraction thereof, natural gas, liquefied natural gas, synthetic gas or mixtures of natural gas and synthetic gas), (iii) asbestos and any asbestos containing materials, (iv) substances known to cause cancer and/or reproductive toxicity, (v) polychlorinated biphenyls (PCBs) and (vi) radioactive material. The term “Environmental Law” means any federal, state or local law, statute, ordinance, rule, regulation, order, consent, decree, judgment or common-law doctrine, interpretation thereof, and provisions and conditions of permits, licenses, plans, approvals and other operating authorizations whether currently in force or hereafter enacted relating to health, industrial hygiene or the environmental conditions on, under or about the Premises or the Property, as such laws are amended and the regulations and administrative codes applicable thereto, including, by way of example and without limitation, the following: the Illinois Environmental Protection Act; Comprehensive Environmental Response, Compensation and Liability Act (“CERCLA”); the Resource Conservation and Recovery Act (“RCRA”); the Clean Air Act; the Clean Water Act; the Safe Water Drinking Act (“SDWA”); the Toxic Substances Control Act; and all state and local counterparts thereto; and any common or civil law obligations including, without limitation, nuisance or trespass. It is the intent of the parties hereto to construe the terms “Hazardous Substance” and “Environmental Law” in their broadest sense. 28.GENERAL CONDITIONS (a) Time is of the essence of this Lease. Any deadlines in this Lease which cannot be met because of delays caused by governmental regulations, inability to procure labor or materials, strikes, acts of God, or other causes (other than financial), beyond the control of Landlord or Tenant (“Force Majeure”) must be extended by the amount of time caused by such delays; provided, however, the payment of rent must not be excused. Notwithstanding anything herein to the contrary, the failure by Landlord to construct the Premises according to building code and/or to receive timely inspections by the necessary authorities due solely to the negligence, misconduct or financial inability of Landlord or Landlord's contractors, employees or representatives must not constitute Force Majeure. In order for Landlord to claim the occurrence of Force Majeure, Landlord must have notified Tenant in writing of such occurrence within twenty (20) business days after the initial occurrence. (b) No waiver of any breach of the covenants, agreements, obligations and conditions of this Lease to be kept or performed by either party hereto must be construed to be a waiver of any succeeding breach of the same or any other covenant, agreement, obligation, condition or provision hereof. (c) Tenant must not be responsible for the payment of any commissions in relation to the leasing transaction represented by this Lease. Landlord and Tenant each covenant that they have not dealt with any real estate broker or finder with respect to this Lease (herein collectively “Brokers”). Each 399 of 684 party must hold the other party harmless from all damages, claims, liabilities or expenses, including reasonable and actual attorneys' fees (through all levels of proceedings), resulting from any claims that may be asserted against the other party by any real estate broker or finder with whom the indemnifying party either has or is purported to have dealt, except for the Brokers. (d) The use herein of any gender or number must not be deemed to make inapplicable the provision should the gender or number be inappropriate to the party referenced. All section headings, titles or captions contained in this Lease are for convenience only and must not be deemed part of this Lease and must not in any way limit or amplify the terms and provisions of this Lease. (e) Landlord and Tenant have negotiated this Lease, have had the opportunity to be advised respecting the provisions contained herein and have had the right to approve each and every provision hereof; therefore, this Lease must not be construed against either Landlord or Tenant as a result of the preparation of this Lease by or on behalf of either party. (f) If any clause, sentence or other portion of this Lease must become invalid or unenforceable, the remaining portions thereof must remain in full force and effect. (g) Wherever in this Lease Landlord or Tenant is required to give consent, such consent must not be unreasonably withheld, conditioned or delayed except to the extent otherwise expressly provided herein. (h) If the time for performance of any obligation or taking any action under this Lease expires on a Saturday, Sunday or legal holiday, the time for such performance or taking such action must be extended to the next succeeding day which is not a Saturday, Sunday or legal holiday. If the day on which rent or any other payment due hereunder is payable falls on a Saturday, Sunday or on a legal holiday, it must be payable on the next succeeding day which is not a Saturday, Sunday or legal holiday. (i) Each covenant hereunder of Landlord, whether affirmative or negative in nature, is intended to and must bind the Landlord and each successive owner of the Premises and their respective heirs, successors and assigns. (j) There must be no personal liability on Landlord, its elected officials, officers, employees, agents, or any successor in interest with respect to any provisions of this Lease, or amendments, modifications or renewals hereof. Tenant must look solely to the then owner's interest in the Premises (including but not limited to any insurance proceeds, rents, or judgments) for the satisfaction of any remedies of Tenant in the event of a breach by Landlord of any of its obligations hereunder. (l) Landlord hereunder must have the right to assign, sell or transfer Landlord’s interest in this Lease or the Premises with consent of Tenant, which must not be unreasonably withheld. In the event of any such transfer, the transferor must be automatically relieved of any and all obligations on the part of Landlord accruing from and after the date of such transfer. (m) Tenant acknowledges that it will seek to hire qualified Evanston residents for employment in the Tenant’s business located at the Premises. 400 of 684 (n) The parties agree the this Lease must be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes must be in the Circuit Court of Cook County, Illinois. (o) There are no oral agreements between the parties hereto affecting this Lease, and this Lease supersedes and cancels any and all previous negotiations, arrangements, letters of intent, lease proposals, brochures, agreements, representations, promises, warranties and understandings between the parties hereto or displayed by Landlord to Tenant with respect to the subject matter thereof, and none thereof must be used to interpret or construe this Lease. This Lease cannot be changed or terminated except by a written instrument subsequently executed by the parties hereto. IN WITNESS WHEREOF, the respective parties hereto have executed this Lease by officers or agents thereunto duly authorized. The Effective date is the date executed by the City. City of Evanston Hip Circle Empowerment Center Sign: _______________________________ Sign: _______________________________ Its: _________________________________ Its: _________________________________ Print Name: __________________________ Print Name: _________________________ 401 of 684 EXHIBIT A LEGAL DESCRIPTION FOR PROPERTY THE EAST 59.50 FEET OF LOT “A” (AS MEASURED ALONG THE NORTH AND SOUTH LINES THEREOF) IN ZEISEL’S CONSOLIDATION OF LOTS 25, 26, 27, AND 28 (EXCEPT THE EAST 5 FEET) IN BLOCK 8 IN BRUMMEL & CASE HOWARD TERMINAL ADDITION IN THE NORTHWEST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. P.I.N.: 11-30-124-051-0000 Commonly known as: 727-729 Howard Street, Evanston, IL 60202. 402 of 684 EXHIBIT B SITE PLAN 403 of 684 Dressing Room/Storage Bathroom Utility Room/Back door Front Door Classroom 1 Classroom 2 Hallway Retail/Reception 404 of 684 EXHIBIT C PROJECT BUDGET 405 of 684 Date:March 16, 2018 308 Sherman Ave.Customer:Malik Turley Evanston, Illinois 60202 Address:727 Howard St 847-869.9000 Evanston, IL 60202 www.freisebuilders.com Phone: E-mail: Fax: Job Description: Hip Circle Build Out Itemization:Hours Subtotal Amount General Demolition 650.00$ Disposal 650.00$ Wall Prep, 1/4" Drywall & Taping 2,100.00$ Framing Materials & Hardware 100.00$ Framing Labor 300.00$ Drywall Ceiling Repairs 300.00$ Prep Prime 1,500.00$ Bathroom Demolition 1,000.00$ Concrete Cutting 550.00$ Floor Repair 350.00$ Framing Materials & Hardware 400.00$ Framing Labor 1,000.00$ Drywall & Taping 850.00$ Door & Installation 300.00$ Pumbing 4,000.00$ Plumbing Fixtures 2,000.00$ Electric 750.00$ Electric Fixtures 250.00$ Floor Tile & Grout 100.00$ Floor Tile Labor 1,500.00$ Vinyl Base & Installation 150.00$ Bath Accessories & Installation 500.00$ Prep, Prime & Paint 500.00$ Build Out Framing Materials & Hardware 750.00$ Framing Labor 1,800.00$ Sound Batts (roxul) & Installation 1,600.00$ Drywall & Taping 2,500.00$ HVAC Return Duct & Relocate Thermostat 2,000.00$ (3) 3' Doors & Installation (fire doors??)900.00$ Door Hardware & Installation 450.00$ Vinyl Base & Installation 350.00$ Electric 2,000.00$ Electric Fixtures 350.00$ Prep, Prime & Paint 3,000.00$ Floor Prep 1,000.00$ Floating Floor & Installation 7,000.00$ Emergency Lighting 650.00$ Invoice Subtotal 44,150.00$ 3% Coordination, Project Management & Site Meetings 1,324.50$ 10% Overhead & Insurance 4,415.00$ TOTAL 49,889.50$ PREPARED BY: _______________________________________________________________ DATE: __________________ Joel Freise PRELIMINARY ESTIMATE 406 of 684 For City Council meeting of April 23, 2018 Item A8 Ordinance 57-O-18, Updating Authorized Signatories for Deposits/Investments For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, CFO/Treasurer Ashley King, Budget & Finance Manager Subject: Ordinance 57-O-18, Updating Authorized Signatories and Financial Institutions for Deposits/Investments of City Funds Date: April 23, 2018 Recommended Action: Staff recommends City Council adopt Ordinance 57-O-18, adding Hitesh Desai as a depository signature to City accounts. Livability Benefits: Innovation & Process: Support local government best practices and processes Summary: With the appointment of a permanent CFO/Treasurer who began with the City of April 16, 2018, Hitesh Desai must be added to the City’s record. Ordinance 57-O-18 updates the authorized signatories and financial institutions for deposits/investments of City funds by adding Mr. Desai. Attachments: Ordinance 57-O-18 Memorandum 407 of 684 4/23/2018 57-O-18 AN ORDINANCE Updating Authorized Signatories and Financial Institutions for Deposits/Investments of City Funds WHEREAS, the City of Evanston (hereinafter, the “City”), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any home rule power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, pursuant to 65 ILCS 5/3.1-35-50, the municipal treasurer is authorized to deposit all funds and money belonging to the City in depositories designated by ordinance of the corporate authorities; and WHEREAS, the City of Evanston, Cook County, Illinois maintains its savings, checking, and investment accounts at various institutions; and WHEREAS, it is necessary and appropriate for the City Council to approve by ordinance those financial institutions and brokers with whom the City is authorized to invest, and those City employees authorized by the City Council as signatories on various City financial institution accounts, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found as fact and made a part hereof. 408 of 684 57-O-18 ~2~ SECTION 2: The following individuals may be authorized signatories on various City financial institution accounts: Wally Bobkiewicz, City Manager Hitesh Desai, Chief Financial Officer/City Treasurer Ashley King, Budget & Finance Manager Andrew Villamin, Accounting Manager SECTION 3: Authorized City staff may invest City non-fiduciary funds with the following financial institutions and/or brokers: JP Morgan Chase 1st Bank of Evanston PMA Financial Network, Inc. Byline Bank Zions First National Bank US Bank The Vanguard Group Wells Fargo MB Financial BMO Harris Illinois Metropolitan Investment Fund Illinois Funds SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of Ordinance 57-O-18 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 6: Ordinance 57-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 409 of 684 57-O-18 ~3~ Introduced: _________________, 2018 Adopted: ___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 410 of 684 For City Council meeting of April 23, 2018 Item A9 Ordinance 25-O-18: Amending the City Code regarding the Public Works Agency For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 25-O-18, Amending the City Code for the Public Works Agency Date: April 9, 2018 Recommended Action: Staff recommends City Council adopt Ordinance 25-O-18 amending Title 7, Chapter 1 of the Evanston City Code, “Public Works Agency”. The Ordinance also codifies the Block Party permit processes. Funding Source: N/A Livability Benefits: Built Environment: Enhance public spaces Summary: The Ordinance modifies the City Code related to the Public Works Agency and the work performed by the employees working in three bureaus within the Agency. The Code also regulates and controls the use of streets pursuant to the block party permit. Attachments: Ordinance 25-O-18 Memorandum 411 of 684 1/31/2018 25-O-18 AN ORDINANCE Amending Title 7, Chapter 1 of the Evanston City Code, “Public Works Agency” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Title 7, Chapter 1, “Public Works Agency,” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: CHAPTER 1 – DEPARTMENT OF PUBLIC WORKS AGENCY 7-1-1. – PUBLIC WORKS AGENCYDEPARTMENT ESTABLISHED; COMPOSITION. (A) There is hereby established Aan executive department of the Municipal government of the City is thewhich shall be known as the Department of Public Works Agency. This AgencySuch Department shall includes the Director of Public Works Director and, the City Engineer and such other divisions as may be assigned. 7-1-2. - DIRECTOR OF PUBLIC WORKS. 7-1-2-1. - GENERAL DUTIES AND AUTHORITY. (B)(A) Head of Department of Public Works Agency. The Director of Public Works Director is shall be the head of the Department of Public Works Agency and hasshall have charge of all branches of the Municipal service which are placed under the supervision, direction or control of such AgencyDepartment, including the streets, alleys, parkways, sidewalks, street lighting, traffic signals,City equipment, motor vehicle equipment, signal service equipment, bridges and viaducts, parkway trees and shrubs, parks and athletic fields, City Water Works system, City sewer system, solid waste collection and disposal, and the City Engineer within the City. (C)(B) Public Improvements. The Director of Public Works Director, subject to the ordinances, grants and powers of the City, hasshall have charge of all public improvements commenced, or to be commenced by the City; he/she hasshall have authority to regulate and control the manner of using the streets, alleys, highways and public places of the City for the erection and location of utility poles or posts, as authorized by the ordinances or grants of the City, and to determine 412 of 684 25-O-18 2 the location thereof; and to cause the prompt repair of the streets, alleys, highways and public places whenever the same are taken up or altered. (D)(C) Maps and Plats. The Director of Public Works Director shall examines all maps and plats for subdivision of land in accord with Title 4, Chapter 11 of this Code, as amended. The Director of Public Works Director isshall be responsible for all maps, plats and records and all matters pertaining to their storagethe keeping of the same, and he/she willshall make or direct the making up of all maps and drawings which may be required by the provisions of this City Code, City or other ordinances, of the City or may be ordered by the City Manager or the City Council. (E)(D) Authority in Connection With Street Lighting. The Director of Public Works Director isshall be responsible for the erection, operation and repair of all lamps and lights for lighting the streets, alleys, highways, viaducts, parks, public places and public buildings in the City, to such extent as he/she is so required to do by the provisions of this Code, ordinances, grants or contracts of the City. He/She isshall also be responsible for the erection of all poles and wires and the laying of all pipes and conduits erected or laid by any person for such lighting purposes. The Director of Public Works Director willshall, in all respects, see to it that the provisions of all ordinances granting the right to construct and maintain an electric light, heat and power plant in the City and amendments and additions thereto, and of any and all contracts relating to the public lighting of the City are fully and fairly enforced. (F)(E) Removal of Obstructions in Public Places. Removal of Obstructions in Public Places. The Director of Public Works Director may cause the removal of any article or thing whatsoever which may unlawfully encumber or obstruct any public street, avenue, alley, parkway or place in the City. The person responsible for or causing such obstruction isshall be responsible for all expenses incurred in the removal of said obstruction(s). 7-1-2 2-2. - PERMITS. In all cases wherein a permit is required to authorize any work to be done in the City pursuant to this Title of this Code, the City Manager, the Director of Public Works Director, or his/her designee isshall be responsible for issuing such permit. Any such permit mustshall comply with all relevant provisions of this Code governing the act or work. 7-1-3 4. – BLOCK PARTY PERMITS. (A) Purpose. The street in the possession of the City are primarily for the use of the public in the ordinary way. However, under proper circumstances, the City Manager or his/her designee may grant a permit for street use, subject to 413 of 684 25-O-18 3 reasonable municipal regulation and control. This Section is enacted to regulate and control the use of streets pursuant to a block party permit, to the end that the health, safety, and general welfare of the public and the good order of the City can be protected. (B) Definitions. As used in this Section, the following terms shall have the meanings indicated: BLOCK PARTY. A Gathering in a residential district only of abutting neighbors and their relatives and friends within the City street right-of-way or other public thoroughfare which has been temporarily closed for the occasion. Block party permits will only be issued during the periods of May 1 through September 30. (C) Prohibition. No person will encroach upon, occupy, obstruct or encumber any public street or highway, or part thereof, for the purpose of participating in a block party unless authorized to do so in accordance with this Section. (D) Application for Permit. A written application for a block party permit by persons or groups desiring the same must be made on a form by the City Manager or his/her designee and will be filed with the City Manager or his/her designee at least ten (10) business days prior to the event. The application must include the following information: 1. The name, physical address, e-mail address, and telephone number of the applicant or applicants. The applicant must be a City resident. 2. If the proposed street use is to be conducted for, on behalf of, or by an organization, the name, address and telephone number of the headquarters of the organization and of the authorizing responsible heads of such organization. 3. The date and duration of time for which the requested use of the street is proposed to occur. A block party permit will only be issued for one day and must not start earlier than 10:00 a.m. and end no later than 9:00 p.m. 4. An accurate description of that portion of the street proposed to be used. 5. Statement verifying that all persons within the affected block have been notified by the applicant of the block party and that no more than three (3) objections to the closing of the street or the proposed activities have been presented to the applicant. 6. The proposed use, described in detail, for which the block party permit is requested. 414 of 684 25-O-18 4 (E) Review by Public Works Director. Before any application for a block party permit is considered by the City Manager or his/her designee, the application must be reviewed by the Public Works Director for his/her recommendation as to the effect that the temporary closing of the street will have on the public safety and traffic movement in the area during the time the street may be closed. (F) Mandatory Denial of Street Use Permit. An application for a block party permit shall be denied if: 1. The proposed street use is primarily for private or commercial gain. 2. The proposed street use would violate any federal or state law or any ordinance of the City. 3. The proposed street use will substantially hinder the movement of police, fire, or emergency vehicles, constituting a risk to persons or property. Permits will only be granted to close non-through streets such as cul-de- sacs and dead-end streets. A permit will not be granted to close a main thoroughfare in the City. 4. The application for a block party permit does not contain the information required in this Section. 5. The application requests a period for the use of the street that would last later than 9:00 P.M. 6. The proposed use could equally be held in a public park or other location. 7. The application may be denied for any other reason or reasons that it is determined that the health, safety, and general welfare of the public cannot be adequately protected and maintained if the permit is granted. (G) Responsibilities of the Applicant. 1. Acceptance of a permit makes the applicant primarily liable for damages to persons or property cause by reason of the closing. The applicant further agrees to pay an amount sufficient to reimburse the City for any damages done to the street surface, right-of-way or any other cleanup required after the event. The street surface must not be altered in any manner. The City is not liable for any damage caused by the street closing. 2. The applicant is responsible for procurement, placement, and maintenance of barricades used to barricade streets under this Chapter. No block party may commence or continue unless barricades are properly placed and maintained. The applicant acknowledges that under no circumstances will the street or right-of-way be blocked that would prohibit access for emergency vehicles. If a permit is granted, the Public Works Agency will deliver a sufficient number of marked barricades to the address of the applicant. The barricades must be returned to the point of delivery for pickup by the City on the next business day. 3. Music or noise must be kept at a reasonable level so as not to disturb others. Amplified noise or music is prohibited at such block parties. 415 of 684 25-O-18 5 4. The applicant is responsible for clearing litter and debris from the street after the conclusion of the event. 5. Any damages associated with a block party permit will be invoiced to the applicant. (H) Termination of Block Party Permit. A block party permit for an event in progress may be terminated by the Police Department if the health, safety, and welfare of the public appears to be endangered by activities generated as a result of the event or the event is in violation of any of the conditions of the permits or City Code of the City of Evanston. (I) Violations and Penalties. Any person who violates any provision of this Chapter is subject to a fine of five hundred dollars ($500.00). SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: Ordinance 25-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 416 of 684 25-O-18 6 Introduced: _________________, 2018 Adopted: ___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle Masoncup, Interim Corporation Counsel 417 of 684 For City Council meeting of April 23, 2018 Item A10 Ordinance 50-O-18 – Increase Class D Liquor License – Falcon Eddy’s For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Mario Treto, Jr., Assistant City Attorney Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 50-O-18, Increasing the Number of Class D Liquor Licenses for Falcon Eddy’s, LLC d/b/a Falcon Eddy’s Barbeque, 825 Church Street Date: April 23, 2018 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 50-O-18, amending Evanston City Code Subsection 3-4-6-(D) to increase the number of Class D Liquor Licenses from forty-nine (49) to fifty (50) and permit issuance of a Class D license to Falcon Eddy’s, LLC d/b/a Falcon Eddy’s Barbeque located at 825 Church Street. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 50-0-18 will permit Falcon Eddy’s, LLC d/b/a Falcon Eddy’s Barbeque (“Company”) to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative James Pomerantz submitted application materials. Legislative History: At the April 4, 2018 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 50-O-18 Application Minutes of the April 4, 2018 Liquor Control Review Board meeting Memorandum 418 of 684 04/10/18 50-O-18 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Forty-Nine to Fifty (Falcon Eddy’s, LLC Falcon Eddy’s Barbeque 825 Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 49 50 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from forty-nine (49) to fifty (50) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). The total fee required hereunder for renewal applicants electing to make semiannual 419 of 684 50-O-18 ~2~ payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than forty-nine (49) fifty (50) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 420 of 684 REDACTED421 of 684 422 of 684 423 of 684 424 of 684 425 of 684 426 of 684 REDACTED427 of 684 428 of 684 429 of 684 430 of 684 431 of 684 432 of 684 433 of 684 434 of 684 435 of 684 436 of 684 437 of 684 438 of 684 439 of 684 FINAL Page 1 of 3 C MEETING MINUTES Liquor Control Review Board Wednesday, April 4, 2018 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner); Marion Macbeth; Dick Peach Members Absent: None Staff Present: Mario Treto, Theresa Whittington Others Present: James Pomerantz (Falcon Eddy’s); Rob Spengler (Board & Brush); Yovanda Diakoumis (Target); Jessica Watson (Target); Michael Binstein (Binny’s); Julia Burnham (Binny’s); Richard Parenti Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. NEW BUSINESS Falcon Eddy’s, LLC dba Falcon Eddy’s Barbeque, 825 church Street Jim Pomerantz (JP), owner, requested approval for issuance of a class D (restaurant/liquor) liquor license. JP is the current co-owner of Bat 17. Bat 17 has been open for 12 years. The new restaurants cuisine is described as Texas barbeque. He would like to serve beer and wine to his customers. Mayor Hagerty stressed his zero tolerance for underage drinking. Mayor Hagerty reminded JP that a type 2 restaurant will not allow a restaurant to serve alcohol on a sidewalk café’. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Target Corporation, dba Target Store T0927, 2209 Howard Street Yovanda Diakoumis (YD), store director, requested approval for issuance of a class F (Grocery Store/Liquor) liquor license. YD explained that Target on Howard has been in the community for quite some time. The lack of alcohol sales is the one thing that keeps Target from being a “one stop all inclusive” shop for its customers. She said that Target has lots of training programs in place regarding alcohol sales. Cashiers must be 21 years old to ring up sales and POS ID systems cannot be bypassed. She hopes that next year the store will get remodeled as a “next generation store” and that alcohol offerings will add to the reinvention. Mario Treto suggested the removal of the 500 foot rule from Class F be bifurcated and introduced as a separate ordinance. The 500 foot 440 of 684 FINAL Page 2 of 3 rule in Class F prohibits issuing a Class F liquor license to an establishment within 500 feet of another class F business. Mayor Hagerty explained that our grocery stores are already out of compliance with the rule and that it makes sense to remove the rule from the city code. The liquor board had discussed the issue at the January meeting and agreed at that time that the 500 foot rule should be eliminated. Mayor Hagerty told YD that he takes underage drinking very seriously and stated further that he has been very pleased, that since his time as Mayor, no issues have come to his attention. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. SV Family Evanston, LLC dba Board & Brush Evanston, 802 Dempster Rob Spengler (RS), co-owner, requested consideration for issuance of a class X (Arts and Craft studio/beer & wine) liquor license. RS is also co-owner of Little Beans Café. RS explained that he is a new franchisee in Board & Brush. There are currently 147 franchise locations and offers arts & craft classes that focus on making wooden boards and signs. He has a target opening date of April 20 th. The franchise requires owners to offer beer and wine either as BYOB or as retail sale offering, with a preference for franchisees to be licensed. RS expressed appreciation to the City for working with them on the creation of a new liquor license class. Mayor Hagerty asked if there would be any power tools in use while patrons are drinking. RS stated customers will not be using power tools. There are hand held tools used at the beginning of class to distress the wood. Alcohol will not be served until after this initial step is complete. Customers are so busy with their hands that he does not anticipate people having more than 1-2 drinks a session. Mayor Hagerty expressed his zero tolerance for underage drinking and his expectation that alcohol will be served in accordance to the rules and laws in place. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Binny’s Beverage Depot, 1111 Chicago Ave. Michael Binstein (MB), owner, requested consideration for issuance of a class F-2 (Retail Liquor Dealer Gourmet Food Store) liquor license. May Hagerty provided an overview of the administrative and legislative history that led up to the creation of the new class F-2 liquor license class. Mayor Hagerty asked MB to elaborate on the gourmet food offerings of the store. MB responded that the license mandates food categories. MB said he will try to prioritize local vendors and producers for food. Binny’s is primarily a liquor store and food is an ancillary offering. Stores carrying food items customize the selection to the local community. MB stated that there will be some trial and error as Binny’s tries to pick food products that customers will respond to. Sandeep Ghaey (SG) offered public comment on the request. SG stated that the issue brought previously to the board was that special considerations should not be made for a large company. He said he thinks it is discriminatory that he was denied a particular liquor license when he opened Vinic Wine while Binny’s gets a license created for It. SG goes on to state that there are provisions in the F-2 license class that smaller companies are not allowed to have such as container sizes. Mayor Hagerty stated that 441 of 684 FINAL Page 3 of 3 he appreciated SG’s comments. Mayor Hagerty explained to SG that at the January meeting it was expressed that amendments would be made to other license classes to allow them the same container sizes as Binny’s has been afforded in the F-2 license class. SG also pointed out that the liquor sampling allowances are also different and would want the same treatment for that as well. Marion Macbeth stated the board takes individual cases as they come and that the board has created special amendments for other small companies. Mayor Hagerty directed the law department to work on the appropriate recommendations and amendments. Dick Peach agreed that amendments and allowances should be extended to other license holders. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor at 11:30 a.m. April 4, 2018. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 442 of 684 For City Council meeting of April 23, 2018 Item A11 Ordinance 51-O-18: Increasing Class F Liquor License Target Store 0927 For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Mario Treto, Jr., Assistant City Attorney Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 51-O-18, Increasing the Number of Class F Liquor Licenses for Target Corporation d/b/a Target Store T0927, 2209 Howard St. Date: April 23, 2018 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 51-O-18, amending Evanston City Code Subsection 3-4-6-(F) to increase the number of authorized Class F liquor licenses from ten (10) to eleven (11), and permit issuance of a Class F license to Target Corporation d/b/a Target Store T0927 located at 2209 Howard Street. Livability Benefits: Economy & Jobs: Retain and expand local businesses Summary: Ordinance 51-O-18 will permit Target Corporation d/b/a Target Store T0927 (“Company”) to retail sale of alcoholic liquor in grocery stores in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. Application materials were submitted by Company representative Carole Helmin. Legislative History: At the April 4, 2018 Liquor Control Review Board meeting, Company requested consideration of application for a Class F liquor license. Alternatives: n/a ------------------------------------------------------------------------------------- Attachments: Ordinance 51-O-18 Application Minutes of the April 4, 2018 Liquor Control Review Board meeting Memorandum 443 of 684 04/10/18 51-O-18 AN ORDINANCE Amending City Code Section 3-4-6-(F) to Increase the Number of Class F Liquor Licenses from Ten to Eleven (Target Corporation Dba Target Store T0927, 2209 Howard St.) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class F of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: F Grocery None Liquor $35,000 $11,500 10 11 Store over 12,000 sq. ft. (product display) 8 a.m.— Midnight SECTION 2: Subsection 3-4-6-(F) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class F liquor licenses from ten (10) to eleven (11) to read as follows: (F) CLASS F licenses, which shall authorize the retail sale of alcoholic liquor in grocery stores, combination stores as defined in Section 3-4-1 of this Chapter, and wholesale clubs requiring membership in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. Class F licenses shall also authorize the tasting of alcoholic liquor not exceeding the limits set forth herein. 1. It shall be unlawful for a Class F licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class F licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 444 of 684 51-O-18 ~2~ liters. 3. It shall be unlawful for a Class F licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (F)1 and (F)2 of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail pursuant to the Class F license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within five hundred (500) feet of a licensee holding a Class F liquor license. 6. A Class F licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. 7. Class F licenses shall permit the tasting of samples of the alcoholic liquo r permitted to be sold under this classification, on the licensed premises during authorized hours of business. No charge, cost, fee, or other consideration of any kind shall be levied for any such tasting. Licensees shall not provide more than three (3) free tastings, each of which shall not exceed one (1) fluid ounce for wine, two (2) fluid ounces for beer and one- quarter (.25) fluid ounce for distilled alcohol, to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on- premises whenever offering alcoholic liquor for tastings. Licensees must provide food service when offering alcoholic liquor for tastings. The applicant for a Class F license shall pay a first year license fee of thirty-five thousand dollars ($35,000.00). Thereafter, the annual fee for a Class F license shall be eleven thousand five hundred dollars ($11,500.00). No more than ten (10) eleven (11) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 445 of 684 51-O-18 ~3~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 446 of 684 REDACTED447 of 684 448 of 684 449 of 684 450 of 684 451 of 684 452 of 684 REDACTED453 of 684 454 of 684 455 of 684 456 of 684 457 of 684 458 of 684 459 of 684 460 of 684 461 of 684 462 of 684 463 of 684 464 of 684 465 of 684 466 of 684 467 of 684 468 of 684 469 of 684 470 of 684 FINAL Page 1 of 3 C MEETING MINUTES Liquor Control Review Board Wednesday, April 4, 2018 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner); Marion Macbeth; Dick Peach Members Absent: None Staff Present: Mario Treto, Theresa Whittington Others Present: James Pomerantz (Falcon Eddy’s); Rob Spengler (Board & Brush); Yovanda Diakoumis (Target); Jessica Watson (Target); Michael Binstein (Binny’s); Julia Burnham (Binny’s); Richard Parenti Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. NEW BUSINESS Falcon Eddy’s, LLC dba Falcon Eddy’s Barbeque, 825 church Street Jim Pomerantz (JP), owner, requested approval for issuance of a class D (restaurant/liquor) liquor license. JP is the current co-owner of Bat 17. Bat 17 has been open for 12 years. The new restaurants cuisine is described as Texas barbeque. He would like to serve beer and wine to his customers. Mayor Hagerty stressed his zero tolerance for underage drinking. Mayor Hagerty reminded JP that a type 2 restaurant will not allow a restaurant to serve alcohol on a sidewalk café’. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Target Corporation, dba Target Store T0927, 2209 Howard Street Yovanda Diakoumis (YD), store director, requested approval for issuance of a class F (Grocery Store/Liquor) liquor license. YD explained that Target on Howard has been in the community for quite some time. The lack of alcohol sales is the one thing that keeps Target from being a “one stop all inclusive” shop for its customers. She said that Target has lots of training programs in place regarding alcohol sales. Cashiers must be 21 years old to ring up sales and POS ID systems cannot be bypassed. She hopes that next year the store will get remodeled as a “next generation store” and that alcohol offerings will add to the reinvention. Mario Treto suggested the removal of the 500 foot rule from Class F be bifurcated and introduced as a separate ordinance. The 500 foot 471 of 684 FINAL Page 2 of 3 rule in Class F prohibits issuing a Class F liquor license to an establishment within 500 feet of another class F business. Mayor Hagerty explained that our grocery stores are already out of compliance with the rule and that it makes sense to remove the rule from the city code. The liquor board had discussed the issue at the January meeting and agreed at that time that the 500 foot rule should be eliminated. Mayor Hagerty told YD that he takes underage drinking very seriously and stated further that he has been very pleased, that since his time as Mayor, no issues have come to his attention. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. SV Family Evanston, LLC dba Board & Brush Evanston, 802 Dempster Rob Spengler (RS), co-owner, requested consideration for issuance of a class X (Arts and Craft studio/beer & wine) liquor license. RS is also co-owner of Little Beans Café. RS explained that he is a new franchisee in Board & Brush. There are currently 147 franchise locations and offers arts & craft classes that focus on making wooden boards and signs. He has a target opening date of April 20 th. The franchise requires owners to offer beer and wine either as BYOB or as retail sale offering, with a preference for franchisees to be licensed. RS expressed appreciation to the City for working with them on the creation of a new liquor license class. Mayor Hagerty asked if there would be any power tools in use while patrons are drinking. RS stated customers will not be using power tools. There are hand held tools used at the beginning of class to distress the wood. Alcohol will not be served until after this initial step is complete. Customers are so busy with their hands that he does not anticipate people having more than 1-2 drinks a session. Mayor Hagerty expressed his zero tolerance for underage drinking and his expectation that alcohol will be served in accordance to the rules and laws in place. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Binny’s Beverage Depot, 1111 Chicago Ave. Michael Binstein (MB), owner, requested consideration for issuance of a class F-2 (Retail Liquor Dealer Gourmet Food Store) liquor license. May Hagerty provided an overview of the administrative and legislative history that led up to the creation of the new class F-2 liquor license class. Mayor Hagerty asked MB to elaborate on the gourmet food offerings of the store. MB responded that the license mandates food categories. MB said he will try to prioritize local vendors and producers for food. Binny’s is primarily a liquor store and food is an ancillary offering. Stores carrying food items customize the selection to the local community. MB stated that there will be some trial and error as Binny’s tries to pick food products that customers will respond to. Sandeep Ghaey (SG) offered public comment on the request. SG stated that the issue brought previously to the board was that special considerations should not be made for a large company. He said he thinks it is discriminatory that he was denied a particular liquor license when he opened Vinic Wine while Binny’s gets a license created for It. SG goes on to state that there are provisions in the F-2 license class that smaller companies are not allowed to have such as container sizes. Mayor Hagerty stated that 472 of 684 FINAL Page 3 of 3 he appreciated SG’s comments. Mayor Hagerty explained to SG that at the January meeting it was expressed that amendments would be made to other license classes to allow them the same container sizes as Binny’s has been afforded in the F-2 license class. SG also pointed out that the liquor sampling allowances are also different and would want the same treatment for that as well. Marion Macbeth stated the board takes individual cases as they come and that the board has created special amendments for other small companies. Mayor Hagerty directed the law department to work on the appropriate recommendations and amendments. Dick Peach agreed that amendments and allowances should be extended to other license holders. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor at 11:30 a.m. April 4, 2018. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 473 of 684 For City Council meeting of April 23, 2018 Item A12 Ordinance 52-O-18 – Increase Class X Liquor License – Board & Brush Evanston For Introduction & Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Mario Treto, Jr., Assistant City Attorney Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 52-O-18, Increasing the Number of Class X Liquor Licenses for SV Evanston Family, LLC d/b/a Board & Brush Evanston, 802 Dempster Street Date: April 23, 2018 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 52-O-18, amending Evanston City Code Subsection 3-4-6-(X) to increase the number of Class X Liquor Licenses from zero (0) to one (1) and permit issuance of a Class X license to SV Evanston Family, LLC d/b/a Board & Brush Evanston, 802 Dempster Street. Alderman Wilson recommends suspension of the rules for Introduction and Action at the April 23, 2018 City Council meeting. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 52-O-18 will permit SV Evanston Family, LLC dba Board & Brush Evanston (“Company”) to retail sale of beer and wine in arts and crafts studios only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative Rob Spengler submitted application materials. Legislative History: At the April 4, 2018 Liquor Control Review Board meeting, Company requested consideration of application for a Class X liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 52-O-18 Application Minutes of the April 4, 2018 Liquor Control Review Board meeting Memorandum 474 of 684 4/10/2018 52-O-18 AN ORDINANCE Amending City Code Section 3-4-6 (X) to Increase the Number of Class X Liquor Licenses from Zero to One (SV Evanston Family, LLC dba Board & Brush Evanston, 802 Dempster Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class X of Table 1 of Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised to add the following: X Arts and Crafts Studio Beer/Wine None $1,500 $1,500 0 1 None 12 p.m. — 9 p.m. (Mon-Fri); 11:30 a.m. — 10 p.m. (Sat-Sun) SECTION 2: Subsection 3-4-6 (X) of the Evanston City Code of 2012, as amended, is hereby further amended by amended by increasing the number of Class X liquor licenses from zero (0) to one (1) to read as follows: (X) CLASS X licenses, which authorizes the sale of beer and wine for consumption at an arts and crafts studio, is limited to patrons of at least twenty-one (21) years of age. Such arts and crafts studio liquor licenses are issued subject to the following conditions: 1. An arts and crafts studio is defined as a place kept, used, maintained, advertised, or held out to the public as a place in which the public may participate in activities that include painting, ceramics, woodworking, and craft design and construction projects utilizing fibers, metals, wood, or glass. Power cutting tools or hazardous equipment cannot be used by patrons or staff while consuming alcohol. 2. The sale and service of alcoholic beverages to a patron can only be a complement and be accessory to the patron’s participation in craft-making 475 of 684 52-O-18 ~2~ activities. Alcoholic beverages cannot be sold or served at any time when a craft-making session is not in actual operation. 3. Licensees who offer servings of beer or wine for on-site consumption must provide limited food service such as cheese, crackers, snack food or other similar deli-style items to customers who are purchasing beer or wine. 4. Licensees must not provide more than three (3) servings of beer or wine to any person in a day. Each serving must not exceed five (5) fluid ounces for wine and twelve (12) fluid ounces for beer. 5. Class X licensees must have at least one (1) BASSET-certified site manager on-premises whenever beer or wine is available for on-site consumption. All persons who sell, open, pour, dispense or serve beer or wine must be BASSET certified. Class X licensees must provide food service whenever beer or wine is available for on-site consumption, in accordance with the specifications applicable to retail sale for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Beer or wine for retail sale for on-site consumption must be sold and dispensed only in plastic containers provided by the licensee. Beer or wine sold within the licensed premises for consumption on the premises must not be removed from the licensed premises. No alcoholic liquor will be brought onto the licensed premises or consumed on the licensed premises other than the beer or wine sold at retail. 6. The sale of beer or wine must only take place from 12:00 p.m. to 9:00 p.m., Monday through Friday and from 11:30 a.m. to 10:00 p.m., Saturday through Sunday. No beer or wine may be consumed on the premises after 10:30 p.m. on any given day. 7. Every employee of a Class X licensee who participates in the sale of beer or wine, pursuant to this license class, must be BASSET-certified. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election must be made at the time of application. The annual single payment fee for initial issuance or renewal of such license is one thousand five hundred dollars ($1,500.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, is one thousand five hundred seventy five dollars ($1,575.00). 476 of 684 52-O-18 ~3~ No more than zero (0) one (1) such license(s) will be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 477 of 684 REDACTED 478 of 684 479 of 684 480 of 684 481 of 684 482 of 684 483 of 684 REDACTED 484 of 684 485 of 684 Form LLC-5.5 Illinois Limited Liability Company Act Articles of Organization FILE # Secretary of State Jesse White Department of Business Services Limited Liability Division www.cyberdriveillinois.com 1.Limited Liability Company Name: Address of Principal Place of Business where records of the company will be kept: The Limited Liability Company has one or more members on the filing date. Registered Agent’s Name and Registered Office Address: Purpose for which the Limited Liability Company is organized: “The transaction of any or all lawful business for which Limited Liability Companies may be organized under this Act.” The LLC is to have perpetual existence. Name and business addresses of all the managers and any member having the authority of manager: I affirm, under penalties of perjury, having authority to sign hereto, that these Articles of Organization are to the best of my knowledge and belief, true, correct and complete. Dated: Name and Address of Organizer 2. 3. 4. 5. 6. 7. 8. Filing Fee: Expedited Fee: Approved By: $500 $100 This document was generated electronically at www.cyberdriveillinois.com FILED Jesse White Secretary of State 330 N WABASH AVE STE 3300 CHICAGO, IL 60611-3604 DEC 14 2017 TROY SPHAR 330 N. WABASH SUITE 3300 TLB CHICAGO, IL 60611 DECEMBER 14, 2017 TROY SPHAR 06653138 EVANSTON, IL 60201 CHICAGO, IL 60647 SV FAMILY EVANSTON LLC EVANSTON, IL 60201 EVANSTON, IL 60201 SPENGLER IV, ROBERT 6 MARTHA LANE 6 MARTHA LANE 2307 NORTH ALBANY 6 MARTHA LANE VALKO, SHANNON VALKO, ANDREW 486 of 684 487 of 684 488 of 684 489 of 684 Evanston, IL Theresa Whittington Liquor Licensing Manager/Legal Analyst Law Division Morton Civic Center City of Evanston, IL Sample Menu for Board and Brush Evanston 802 Dempster ST. Beverage- Craft Beer- $7 Light Beer- $4 Single glass of wine (Red and White)- $8.50 Soda can- $2 Bottled Water- $2 Food- Pre packaged cracker assortment- Complementary Bag of Chips- Complementary Bag of Pretzel’s- Complementary Snack box- 4 (contains cubed cheese and hard pretzel chips) 490 of 684 491 of 684 492 of 684 493 of 684 494 of 684 FINAL Page 1 of 3 C MEETING MINUTES Liquor Control Review Board Wednesday, April 4, 2018 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner); Marion Macbeth; Dick Peach Members Absent: None Staff Present: Mario Treto, Theresa Whittington Others Present: James Pomerantz (Falcon Eddy’s); Rob Spengler (Board & Brush); Yovanda Diakoumis (Target); Jessica Watson (Target); Michael Binstein (Binny’s); Julia Burnham (Binny’s); Richard Parenti Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. NEW BUSINESS Falcon Eddy’s, LLC dba Falcon Eddy’s Barbeque, 825 church Street Jim Pomerantz (JP), owner, requested approval for issuance of a class D (restaurant/liquor) liquor license. JP is the current co-owner of Bat 17. Bat 17 has been open for 12 years. The new restaurants cuisine is described as Texas barbeque. He would like to serve beer and wine to his customers. Mayor Hagerty stressed his zero tolerance for underage drinking. Mayor Hagerty reminded JP that a type 2 restaurant will not allow a restaurant to serve alcohol on a sidewalk café’. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Target Corporation, dba Target Store T0927, 2209 Howard Street Yovanda Diakoumis (YD), store director, requested approval for issuance of a class F (Grocery Store/Liquor) liquor license. YD explained that Target on Howard has been in the community for quite some time. The lack of alcohol sales is the one thing that keeps Target from being a “one stop all inclusive” shop for its customers. She said that Target has lots of training programs in place regarding alcohol sales. Cashiers must be 21 years old to ring up sales and POS ID systems cannot be bypassed. She hopes that next year the store will get remodeled as a “next generation store” and that alcohol offerings will add to the reinvention. Mario Treto suggested the removal of the 500 foot rule from Class F be bifurcated and introduced as a separate ordinance. The 500 foot 495 of 684 FINAL Page 2 of 3 rule in Class F prohibits issuing a Class F liquor license to an establishment within 500 feet of another class F business. Mayor Hagerty explained that our grocery stores are already out of compliance with the rule and that it makes sense to remove the rule from the city code. The liquor board had discussed the issue at the January meeting and agreed at that time that the 500 foot rule should be eliminated. Mayor Hagerty told YD that he takes underage drinking very seriously and stated further that he has been very pleased, that since his time as Mayor, no issues have come to his attention. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. SV Family Evanston, LLC dba Board & Brush Evanston, 802 Dempster Rob Spengler (RS), co-owner, requested consideration for issuance of a class X (Arts and Craft studio/beer & wine) liquor license. RS is also co-owner of Little Beans Café. RS explained that he is a new franchisee in Board & Brush. There are currently 147 franchise locations and offers arts & craft classes that focus on making wooden boards and signs. He has a target opening date of April 20 th. The franchise requires owners to offer beer and wine either as BYOB or as retail sale offering, with a preference for franchisees to be licensed. RS expressed appreciation to the City for working with them on the creation of a new liquor license class. Mayor Hagerty asked if there would be any power tools in use while patrons are drinking. RS stated customers will not be using power tools. There are hand held tools used at the beginning of class to distress the wood. Alcohol will not be served until after this initial step is complete. Customers are so busy with their hands that he does not anticipate people having more than 1-2 drinks a session. Mayor Hagerty expressed his zero tolerance for underage drinking and his expectation that alcohol will be served in accordance to the rules and laws in place. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Binny’s Beverage Depot, 1111 Chicago Ave. Michael Binstein (MB), owner, requested consideration for issuance of a class F-2 (Retail Liquor Dealer Gourmet Food Store) liquor license. May Hagerty provided an overview of the administrative and legislative history that led up to the creation of the new class F-2 liquor license class. Mayor Hagerty asked MB to elaborate on the gourmet food offerings of the store. MB responded that the license mandates food categories. MB said he will try to prioritize local vendors and producers for food. Binny’s is primarily a liquor store and food is an ancillary offering. Stores carrying food items customize the selection to the local community. MB stated that there will be some trial and error as Binny’s tries to pick food products that customers will respond to. Sandeep Ghaey (SG) offered public comment on the request. SG stated that the issue brought previously to the board was that special considerations should not be made for a large company. He said he thinks it is discriminatory that he was denied a particular liquor license when he opened Vinic Wine while Binny’s gets a license created for It. SG goes on to state that there are provisions in the F-2 license class that smaller companies are not allowed to have such as container sizes. Mayor Hagerty stated that 496 of 684 FINAL Page 3 of 3 he appreciated SG’s comments. Mayor Hagerty explained to SG that at the January meeting it was expressed that amendments would be made to other license classes to allow them the same container sizes as Binny’s has been afforded in the F-2 license class. SG also pointed out that the liquor sampling allowances are also different and would want the same treatment for that as well. Marion Macbeth stated the board takes individual cases as they come and that the board has created special amendments for other small companies. Mayor Hagerty directed the law department to work on the appropriate recommendations and amendments. Dick Peach agreed that amendments and allowances should be extended to other license holders. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor at 11:30 a.m. April 4, 2018. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 497 of 684 For City Council meeting of April 23, 2018 Item A13 Ordinance 53-O-18 – Increase Class F-2 Liquor License – Binny’s For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Mario Treto, Jr., Assistant City Attorney Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 53-O-18, Increasing the Number of Class F-2 Liquor Licenses for Gold Standard Enterprises, Inc., d/b/a Binny’s Beverage Depot, 1111 Chicago Ave. Date: April 23, 2018 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 53-O-18, amending Evanston City Code Subsection 3-4-6-(F-2) to increase the number of Class F-2 Liquor Licenses from zero (0) to one (1) and permit issuance of a Class F-2 license to Gold Standard Enterprises, Inc., d/b/a Binny’s Beverage Depot located at 1111 Chicago Avenue. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 53-0-18 will permit Gold Standard Enterprises, Inc., d/b/a Binny’s Beverage Depot (“Company”) to retail sale of alcoholic liquor in Retail Liquor Dealer/Gourmet Food and Amenity Store only to persons of at least twenty-one (21) years of age for consumption off the premises and for tasting/sampling on the premises. Company representative Walter Fornek submitted application materials. Legislative History: At the April 4, 2018 Liquor Control Review Board meeting, Company requested consideration of application for a Class F-2 liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 53-O-18 Application Minutes of the April 4, 2018 Liquor Control Review Board meeting Memorandum 498 of 684 4/10/18 53-O-18 AN ORDINANCE Amending City Code Section 3-4-6 (F-2) to Increase the Number of Class F-2 Liquor Licenses from Zero to One (Gold Standard Enterprises, Inc., dba Binny’s Beverage Depot, 1 111 Chicago Ave.) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class F-2 Table 1 of Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised to add the following: F-2 Retail Liquor Dealer/Gourmet Food and Amenity Store Liquor Liquor $45,000 $15,000 0 1 None 8 a.m. — 12 a.m. (Mon-Sun) SECTION 2: Subsection 3-4-6 (F-2) of the Evanston City Code of 2012, as amended, is hereby further amended is hereby further amended by increasing the number of Class F-2 liquor licenses from zero (0) to one (1) to read as follows: (F-2) CLASS F-2 licenses, which authorizes the retail sale of packaged alcoholic liquor for consumption off premises and on the premises to persons of at least twenty- one (21) years of age. Class F-2 licenses are subject to the following conditions and limitations for the sale of alcohol, in original packages, unopened only: 1. It is unlawful for a Class F-2 licensee to sell a single container of beer for consumption off premises unless the volume of the container is greater than forty (40) fluid ounces or 1.18 liters, or, a single container of craft beer for consumption off premises unless the volume of the container is greater than ten (10) ounces or 0.296 liters. It is unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging is a violation of this Subsection. Nothing in this Subsection is construed as prohibiting the sale of packages containing six (6) single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 499 of 684 53-O-18 ~2~ 2. It is unlawful for a Class F-2 licensee to sell a single container of wine for consumption off premises unless the container is greater than 6.32 fluid ounces or 0.187 liters. 3. It is unlawful for a Class F-2 licensee to sell a single container of alcoholic liquor for consumption off premises, except beer and wine which are regulated by Subsections (F-2)(1) and (F-2)(2) of this Section, unless the container is greater than 1.69 fluid ounces or 0.050 liters. 4. The sale of alcoholic liquor at retail for off-site consumption pursuant to the Class F-2 license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor for off-site consumption cannot be sold after the hour of 12:00 midnight on any day. 5. A Class F-2 licensee must provide a minimum of twenty thousand (20,000) square feet for the retail sale of wine, spirits, and beer. The gross floor area must include premises within the exterior walls, but does not include any outdoor patio, parking, storage or display areas. The gross floor area includes space for retail sale of gourmet food and amenities. 6. A Class F-2 licensee must offer for sale some or all of the following: fine cheeses, deli and gourmet food products, related accessories, baked goods or cereal grains, charcuterie, canned, refrigerated or frozen prepared food products, books and magazines, or dry goods such as stemware or glasses. 7. Alcoholic liquor sold in original packages and intended for consumption off the premises cannot be opened or consumed on the premises. The sale of alcoholic liquor is permitted for tasting/sampling on the premises subject to the following conditions: 8. Licensees who offer servings of alcoholic liquor for on-site tasting/sampling must provide food service such as cheese, crackers, snack food, or other similar deli-style items to customers who are tasting/sampling alcoholic liquor. 9. Wine tasting is permitted only during authorized hours of business. Licensees must not provide more than three (3) free samples, each of which must not exceed one (1) fluid ounce, to any person in a day. Licensees may sell wine samples, but the volume of any wine sample sold must not exceed six (6) fluid ounces and the total volume of all samples sold to a person in a day must not exceed twelve (12) fluid ounces. Licensees must not provide and/or sell more than a total of fifteen (15) fluid ounces of wine samples to any person in a day. 10. Beer tasting of only the beers permitted to be sold under this classification for consumption off-premises is permitted only during authorized hours of business. Licensees must not provide more than three (3) free samples, each of which must not exceed two (2) fluid ounces, to any person in a day. Licensees may sell beer samples, but the volume of any beer sample sold must not exceed twelve (12) fluid ounces and the total volume of all samples sold to a person in a day must not exceed twenty-four (24) fluid 500 of 684 53-O-18 ~3~ ounces. Licensees must not provide and/or sell more than a total of thirty (30) fluid ounces of beer samples to any person in a day. 11. Alcoholic spirit tasting is permitted only during authorized hours of business. Licensees must not provide more than three (3) free samples, each of which must not exceed one quarter (0.25) fluid ounce, to any person in a day. Licensees may sell alcoholic spirit samples, but the volume of any alcoholic spirit sample sold must not exceed one (1) fluid ounces and the total volume of all samples sold to a person in a day must not exceed two (2) fluid ounces. Licensees must not provide and/or sell more than a total of two and seventy-five hundredths (2.75) fluid ounces of alcoholic spirit samples to any person in a day. 12. Under no circumstance is the consumption of alcoholic liquor allowed in an outdoor patio or sidewalk cafe. 13. The sampling of alcoholic liquor is adjunct to the operation of a retail liquor dealer/gourmet food and amenity store, and the premises cannot be advertised or otherwise held out to be a drinking establishment. 14. Under no circumstance can the sale of alcoholic liquor take place outside of the normal business hours of the retail liquor store. 15. Class F-2 licensees must have at least one (1) BASSET-certified site manager on-premises whenever alcoholic liquor is available for on-site tasting/sampling. All persons who sell, open, pour, dispense or serve alcoholic liquor must be BASSET certified and/or supervised. Class F-2 licensees must provide food service whenever alcoholic liquor is available for on-site tasting/sampling. The licensee is strictly liable for complying with all provisions regarding food service. Alcoholic liquor for retail sale for on-site tasting/sampling must be sold and dispensed only in plastic containers provided by the license, and must not be removed from the licensed premises. No alcoholic liquor will be brought onto the licensed premises or consumed on the licensed premises other than the alcoholic liquor sold at retail. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election must be made at the time of application. The annual single payment fee for initial issuance of such license is forty five thousand dollars ($45,000.00). The annual single payment fee for renewal of such license is fifteen thousand dollars ($15,000.00). No more than zero (0) one (1) such license(s) will be in force at any one (1) time. SECTION 3: Any prospective applicant for a Class F-2 license must prioritize hiring Evanston residents for employment at the licensed premises, and, prioritize the retail sale of local Evanston artisan food and liquor products at the licensed 501 of 684 53-O-18 ~4~ premises. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: Adopted: ___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 502 of 684 REDACTED 503 of 684 504 of 684 505 of 684 506 of 684 507 of 684 508 of 684 509 of 684 REDACTED 510 of 684 511 of 684 512 of 684 513 of 684 514 of 684 515 of 684 516 of 684 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS AUTOS ONLY NON-OWNED SCHEDULED OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY Willis of Illinois, Inc. c/o 26 Century Blvd P.O. Box 305191 Nashville, TN 372305191 USA Gold Standard Enterprises, Inc. 8935 N. Milwaukee Ave. Niles, IL 60714 This Voids and Replaces Previously Issued Certificate Dated 03/21/2018 WITH ID: W5542624. Location : Binny's Beverage Depot, 1111 Chicago Ave, Evanston, IL 60202. City of Evanston is an Additional Insured with respect to General Liability and Liquor Liability pursuant to the City of Evanston code section 3-4-4. City of Evanston 2100 Ridge Ave Evanston, IL 60201 03/26/2018 1-877-945-7378 1-888-467-2378 certificates@willis.com LM Insurance Corporation 33600 Employers Insurance Company of Wausau 21458 W5583032 A 1,000,000 1,000,000 5,000 1,000,000 2,000,000 2,000,000 Y TB5-Z91-506697-087 08/01/2017 08/01/2018 B Liquor Liability Y Each Common CauseTOC-Z91-506697-097 08/01/2017 08/01/2018 Aggregate 64715915859668SR ID:BATCH: $2,000,000 $1,000,000 Page 1 of 1 517 of 684 518 of 684 519 of 684 520 of 684 521 of 684 522 of 684 523 of 684 524 of 684 525 of 684 526 of 684 527 of 684 FINAL Page 1 of 3 C MEETING MINUTES Liquor Control Review Board Wednesday, April 4, 2018 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner); Marion Macbeth; Dick Peach Members Absent: None Staff Present: Mario Treto, Theresa Whittington Others Present: James Pomerantz (Falcon Eddy’s); Rob Spengler (Board & Brush); Yovanda Diakoumis (Target); Jessica Watson (Target); Michael Binstein (Binny’s); Julia Burnham (Binny’s); Richard Parenti Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. NEW BUSINESS Falcon Eddy’s, LLC dba Falcon Eddy’s Barbeque, 825 church Street Jim Pomerantz (JP), owner, requested approval for issuance of a class D (restaurant/liquor) liquor license. JP is the current co-owner of Bat 17. Bat 17 has been open for 12 years. The new restaurants cuisine is described as Texas barbeque. He would like to serve beer and wine to his customers. Mayor Hagerty stressed his zero tolerance for underage drinking. Mayor Hagerty reminded JP that a type 2 restaurant will not allow a restaurant to serve alcohol on a sidewalk café’. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Target Corporation, dba Target Store T0927, 2209 Howard Street Yovanda Diakoumis (YD), store director, requested approval for issuance of a class F (Grocery Store/Liquor) liquor license. YD explained that Target on Howard has been in the community for quite some time. The lack of alcohol sales is the one thing that keeps Target from being a “one stop all inclusive” shop for its customers. She said that Target has lots of training programs in place regarding alcohol sales. Cashiers must be 21 years old to ring up sales and POS ID systems cannot be bypassed. She hopes that next year the store will get remodeled as a “next generation store” and that alcohol offerings will add to the reinvention. Mario Treto suggested the removal of the 500 foot rule from Class F be bifurcated and introduced as a separate ordinance. The 500 foot 528 of 684 FINAL Page 2 of 3 rule in Class F prohibits issuing a Class F liquor license to an establishment within 500 feet of another class F business. Mayor Hagerty explained that our grocery stores are already out of compliance with the rule and that it makes sense to remove the rule from the city code. The liquor board had discussed the issue at the January meeting and agreed at that time that the 500 foot rule should be eliminated. Mayor Hagerty told YD that he takes underage drinking very seriously and stated further that he has been very pleased, that since his time as Mayor, no issues have come to his attention. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. SV Family Evanston, LLC dba Board & Brush Evanston, 802 Dempster Rob Spengler (RS), co-owner, requested consideration for issuance of a class X (Arts and Craft studio/beer & wine) liquor license. RS is also co-owner of Little Beans Café. RS explained that he is a new franchisee in Board & Brush. There are currently 147 franchise locations and offers arts & craft classes that focus on making wooden boards and signs. He has a target opening date of April 20 th. The franchise requires owners to offer beer and wine either as BYOB or as retail sale offering, with a preference for franchisees to be licensed. RS expressed appreciation to the City for working with them on the creation of a new liquor license class. Mayor Hagerty asked if there would be any power tools in use while patrons are drinking. RS stated customers will not be using power tools. There are hand held tools used at the beginning of class to distress the wood. Alcohol will not be served until after this initial step is complete. Customers are so busy with their hands that he does not anticipate people having more than 1-2 drinks a session. Mayor Hagerty expressed his zero tolerance for underage drinking and his expectation that alcohol will be served in accordance to the rules and laws in place. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. Binny’s Beverage Depot, 1111 Chicago Ave. Michael Binstein (MB), owner, requested consideration for issuance of a class F-2 (Retail Liquor Dealer Gourmet Food Store) liquor license. May Hagerty provided an overview of the administrative and legislative history that led up to the creation of the new class F-2 liquor license class. Mayor Hagerty asked MB to elaborate on the gourmet food offerings of the store. MB responded that the license mandates food categories. MB said he will try to prioritize local vendors and producers for food. Binny’s is primarily a liquor store and food is an ancillary offering. Stores carrying food items customize the selection to the local community. MB stated that there will be some trial and error as Binny’s tries to pick food products that customers will respond to. Sandeep Ghaey (SG) offered public comment on the request. SG stated that the issue brought previously to the board was that special considerations should not be made for a large company. He said he thinks it is discriminatory that he was denied a particular liquor license when he opened Vinic Wine while Binny’s gets a license created for It. SG goes on to state that there are provisions in the F-2 license class that smaller companies are not allowed to have such as container sizes. Mayor Hagerty stated that 529 of 684 FINAL Page 3 of 3 he appreciated SG’s comments. Mayor Hagerty explained to SG that at the January meeting it was expressed that amendments would be made to other license classes to allow them the same container sizes as Binny’s has been afforded in the F-2 license class. SG also pointed out that the liquor sampling allowances are also different and would want the same treatment for that as well. Marion Macbeth stated the board takes individual cases as they come and that the board has created special amendments for other small companies. Mayor Hagerty directed the law department to work on the appropriate recommendations and amendments. Dick Peach agreed that amendments and allowances should be extended to other license holders. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuance of a liquor license to be introduced at the City Council meeting on April 23, 2018. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor at 11:30 a.m. April 4, 2018. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 530 of 684 For City Council meeting of April 23, 2018 Items A14 -A15 Ordinance 54-O-18 and 55-O-18: Eliminating the Class F and F-1 500 Foot Restriction For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Mario Treto, Jr., Assistant City Attorney Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 54-O-18 and Ordinance 55-O-18, Eliminating the Class F and Class F-1 500 Foot Restriction From Other Class F and Class F-1 Liquor Establishments Date: April 23, 2018 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 54-O-18 and Ordinance 55-O-18, eliminating the restriction prohibiting Class F and Class F-1 liquor licensees to be within five hundred (500) feet from another Class F or Class F-1 liquor license establishment. Livability Benefits: Economy & Jobs: Retain and expand local businesses Summary: Ordinance 54-O-18 amends Evanston City Code of 2012 Subsection 3-4-6-(F), as amended, to eliminate the restriction prohibiting a Class F liquor licensee to be within five hundred (500) feet from another Class F liquor license establishment. Ordinance 55-O-18 amends Evanston City Code of 2012 Subsection 3-4-6-(F-1), as amended, to eliminate the restriction prohibiting a Class F-1 liquor licensee to be within five hundred (500) feet from another Class F-1 liquor license establishment. This ordinance will permit Class F and Class F-1 liquor license applicants to obtain their respective licenses without having location restrictions in relation to other Class F and Class F-1 liquor license locations. Legislative History: At the April 4, 2018 Liquor Control Review Board meeting, the Liquor Control Review Board requested elimination of the consideration of application for a Class F liquor license Alternatives: n/a Memorandum 531 of 684 ------------------------------------------------------------------------------------- Attachments: Ordinance 54-O-18 Ordinance 55-O-18 Minutes of the April 4, 2018 Liquor Control Review Board meeting 532 of 684 04/12/2018 54-O-18 AN ORDINANCE Amending City Code Section 3-4-6-(F) Eliminating the 500 Foot Restriction From Other Class F Liquor Licensees NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(F) of the Evanston City Code of 2012, as amended, is hereby further amended by eliminating the five hundred (500) foot restriction from other Class F liquor licensees to read as follows: (F) CLASS F licenses, which shall authorize the retail sale of alcoholic liquor in grocery stores, combination stores as defined in Section 3-4-1 of this Chapter, and wholesale clubs requiring membership in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. Class F licenses shall also authorize the tasting of alcoholic liquor not exceeding the limits set forth herein. 1. It shall be unlawful for a Class F licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class F licensee to sell a single container of wine unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a Class F licensee to sell a single container of alcoholic liquor, except beer and wine which are regulated by Subsections (F)1 and (F)2 of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail pursuant to the Class F license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within 533 of 684 54-O-18 ~2~ five hundred (500) feet of a licensee holding a Class F liquor license. 6.5. A Class F licensee shall provide a minimum of twelve thousand (12,000) square feet of production, preparation, and display area in which products are prepared and are for sale. 76. Class F licenses shall permit the tasting of samples of the alcoholic liquor permitted to be sold under this classification, on the licensed premises during authorized hours of business. No charge, cost, fee, or other consideration of any kind shall be levied for any such tasting. Licensees shall not provide more than three (3) free tastings, each of which shall not exceed one (1) fluid ounce for wine, two (2) fluid ounces for beer and one- quarter (.25) fluid ounce for distilled alcohol, to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on- premises whenever offering alcoholic liquor for tastings. Licensees must provide food service when offering alcoholic liquor for tastings. The applicant for a Class F license shall pay a first year license fee of thirty-five thousand dollars ($35,000.00). Thereafter, the annual fee for a Class F license shall be eleven thousand five hundred dollars ($11,500.00). No more than eleven (11) such license(s) shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 534 of 684 54-O-18 ~3~ Introduced: _________________, 2018 Adopted: ___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 535 of 684 04/12/2018 55-O-18 AN ORDINANCE Amending City Code Section 3-4-6-(F-1) Eliminating the 500 Foot Restriction From Other Class F-1 Liquor Licensees NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 3-4-6-(F-1) of the Evanston City Code of 2012, as amended, is hereby further amended by eliminating the five hundred (500) foot restriction from other Class F-1 liquor licensees to read as follows: (F-1) CLASS F-1 licenses, which shall authorize the retail sale of packaged alcoholic liquor for consumption off premises and the sale of beer and wine for consumption on the premises as an incidental part of a grocery store, as defined in Section 3-4-1 of this Chapter, to persons of at least twenty-one (21) years of age. Class F-1 licenses shall be subject to the following conditions and limitations for the sale of alcohol, in original packages, unopened only: 1. It shall be unlawful for a Class F-1 licensee to sell a single container of beer for consumption off premises unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 2. It shall be unlawful for a Class F-1 licensee to sell a single container of wine for consumption off premises unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 3. It shall be unlawful for a Class F-1 licensee to sell a single container of alcoholic liquor for consumption off premises, except beer and wine which are regulated by Subsections (F-1)1 and (F-1)2 of this Section, unless the container is greater than sixteen (16) fluid ounces or 0.473 liters. 4. The sale of alcoholic liquor at retail for off-site consumption pursuant to 536 of 684 55-O-18 ~2~ the Class F-1 license may begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor for off-site consumption shall not be sold after the hour of 12:00 midnight on any day. 5. No such license may be granted to an establishment that is located within five hundred (500) feet of a licensee holding a Class F-1 or Class F liquor license. 65. A Class F-1 licensee shall provide a minimum of fifty thousand (50,000) square feet of production, preparation, and display area in which products are prepared and are for sale. The gross floor area shall include premises within the exterior walls of the grocery store, but does not include any outdoor patio, parking, storage or display areas. 76. Alcoholic liquor sold in original packages and intended for consumption off the premises shall not be opened or consumed on the premises or in any designated seating/service area. 87. Class F-1 licenses shall permit the tasting of samples of the alcoholic liquor permitted to be sold under this classification, on the licensed premises during authorized hours of business. No charge, cost, fee, or other consideration of any kind shall be levied for any such tasting. Licensees shall not provide more than three (3) free tastings, each of which shall not exceed one (1) fluid ounce for wine, two (2) fluid ounces for beer and one-quarter (.25) fluid ounce for distilled alcohol, to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on-premises whenever offering alcoholic liquor for tastings. Licensees must provide food service when offering alcoholic liquor for tastings. The sale of beer and wine shall be permitted for consumption on the premises subject to the following conditions: 98. The sale of beer and wine only for consumption on the premises shall be served only in a designated seating/serving area, which includes an area where food is prepared and regularly served on the premises. Such food may include hot or cold sandwiches, appetizers, tapas, sushi, baked goods or other similar foods. 109. The consumption of beer and wine on the premises shall be permitted in the designated seating/serving area as well as the shopping areas throughout the premises; however, the licensee shall mark, with conspicuous signage, the areas past which consumption of beer and wine is no longer permitted. 1110. The designated seating/serving area for customers consuming beer and wine on the premises shall be limited to five percent of the gross floor area. 1211. The total space for on premise consumption shall be no more than 2,500 square feet. Such 2,500 square feet shall be measured as the space inside the barriers which are required in Subsections (F-1)10 and (F-1)11. 1312. Under no circumstance shall the consumption of beer and wine be allowed 537 of 684 55-O-18 ~3~ in an outdoor patio. 1413. It is intended that the service of beer and wine is merely adjunct to the operation of a grocery store and that the facility shall not be advertised or otherwise held out to be a drinking establishment. 1514. Under no circumstance shall the sale of beer and wine take place outside of the normal business hours of the grocery store. The applicant for a Class F-1 license shall pay a first year license fee of forty thousand dollars ($40,000.00). Thereafter, the annual fee for a Class F license shall be thirteen thousand dollars ($13,000.00). No more than one (1) such licenses shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor 538 of 684 55-O-18 ~4~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 539 of 684 For City Council meeting of April 23, 2018 Item A16 Ordinance 49-O-18: Alley Paving Special Assessment No. 1523 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: Alley Paving Special Assessment No. 1523 Ordinance 49-O-18 Date: April 9, 2018 Recommended Action: Staff recommends City Council adopt Ordinance 49-O-18 allowing the paving of the alley north of Payne Street and east of McDaniel Avenue through the Special Assessment Process. Ordinance 49-O-18 was approved for Introduction at the April 9, 2018 City Council meeting. Funding Source: Funding will be from: 2018 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4118.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018; and Special Assessment funds (Account 415.40.4218.65515 – 418003) in the amount of $220,395.00, which has $250,000 budgeted in FY 2018. The remaining balance in both accounts is $250,000. Livability Benefits: Built Environment: Enhance public spaces Detailed Funding Analysis: The 2018 CIP Fund has a budget allocation of $500,000 for special assessment alley improvements. The total estimated construction cost for this alley is $440,790.00 and the share of the adjacent property owners comes to $220,395.00 plus 9.0% for engineering and legal expenses for a total of share of $240,230.55. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus interest. The following table summarizes the project costs: Memorandum 540 of 684 Budget Description Account Project Number Budget Amount Project Cost Alley Paving - GO Bonds 415.40.4118.65515 418003 $250,000 $220,395.00 Alley Paving - SSA 415.40.4218.65515 418003 $250,000 $220,395.00 Total Estimated Construction Cost: $440,790.00 Summary: The alley paving project was initiated by a petition from the property owners adjacent to this alley. The petition contained signatures of 56.25% of the abutting property owners showing support of the project. The petition was accepted by the Board of Local Improvements (BLI) on March 8, 2016. City staff then proceeded with the design of the alley paving project. A public hearing for the project was held on March 15, 2018 to share the project design and to receive public comments. At the public hearing, there were additional votes for the project raising the percentage of signatures to 60.60% in favor. The BLI voted to recommend to the City Council that the alley be paved through the special assessment process. Attachments: Ordinance 49-O-18 with the recommendation of BLI and estimate of BLI Engineer 541 of 684 3/26/2017 49-O-18 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1523 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: A local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: The unimproved public alley in the block bounded on the north by Noyes Street, on the east by Pioneer Road, on the south by Payne Street, and on the west by McDaniel Avenue, in the City of Evanston, County of Cook, State of Illinois, be improved by excavating, constructing the necessary drainage system and paving with 8" Portland Cement Concrete Pavement, to a width of sixteen feet (16’). SECTION 2: The Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: Said improvement shall be made and the cost thereof, including the sum of Four Hundred Eighty Thousand Four Hundred Sixty One and 10/100 Dollars ($480,461.10), being the cost of making and collecting the Assessment 542 of 684 49-O-18 ~2~ and all other expenses as provided by law, shall be paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: Two Hundred Forty Thousand Two Hundred Thirty One and 55/100 Dollars ($240,231.55) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, Two Hundred Forty Thousand Two Hundred Thirty One and 55/100 Dollars ($240,231.55) will be allocated as private benefit. SECTION 5: The aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of three percent (3%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, up to Two Hundred Forty Thousand Two Hundred Thirty One and 55/100 Dollars ($240,231.55) of which are payable by the City, homeowners pay up to Two Hundred Forty Thousand Two Hundred Thirty One and 55/100 Dollars ($240,231.55) of which are payable out of said installments, bearing interest at the rate of three percent (3%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by 543 of 684 49-O-18 ~3~ their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That David Stoneback, President of the Board of Local Improvements of the City of Evanston, Illinois, be and he is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 544 of 684 49-O-18 ~4~ Introduced:_________________, 2018 Adopted:___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Interim City Attorney 545 of 684 49-O-18 ~5~ Exhibit A Recommendation 546 of 684 547 of 684 49-O-18 ~6~ Exhibit B Estimate 548 of 684 549 of 684 550 of 684 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, April 23, 2018 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF APRIL 9 , 2018 III. ITEMS FOR CONSIDERATION (P1) Granting Vacation Rental License for 1500 Main Street City staff recommends approval of a Vacation Rental License for the property located at 1500 Main Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P2) Granting Vacation Rental License for 1419 Elmwood City staff recommends approval of a Vacation Rental License for the property located at 1419 Elmwood Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P3) Ordinance 29-O-18, Amending the City Code Title 2, Chapter 8 “Historic Preservation” The Preservation Commission and staff recommend City Council approval of Ordinance 29-O-18, Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation.” The focus of the text amendment is to update, when appropriate, the language and definitions and also streamline procedures to make it more user friendly for the staff, the Commission, and the public. The original intent and principles of the current Preservation Ordinance have been maintained. For Introduction 551 of 684 Planning & Development Committee Meeting Agenda April 23, 2018 (P4) Ordinance 47-O-18, Amending the Definition of “Coach House” in the the City Code Section 6-18-3 Staff recommends adoption of Ordinance 47-O-18, amending the Zoning Ordinance to modify the definition of a Coach House. A previous version of the proposed text amendment did not receive a recommendation from the Plan Commission. Ordinance 47-O-18 was held on April 9, 2018 until April 23, 2018 for Introduction. For Introduction (P5) Ordinance 40-O-18, Amending the City Code, “Permitted Obstructions in Required Yards: General Provisions” Relating to Front Porches Following input from the current and former Zoning Board of Appeals Chair, staff recommends direction from the Committee regarding the scope of amendments to the front porch regulations. If the proposed amendments are limited to sections of the Zoning Ordinance that were included in the Plan Commission legal notice (6- 4-1-9 Yards, and 6-18-3 Definitions), Ordinance 40-O-18 can be approved and/or amended. However, if the Committee desires to amend other regulations such as the appropriate determining body for porch variations (6-3-8-3 Authorized Variations), a Plan Commission meeting would need to be re-noticed accordingly. Ordinance 40-O-18 was held on April 9, 2018 until April 23, 2018 for Introduction. For Introduction (P6) Ordinance 58-O-18 Granting a Special Use for a Type 2 Restaurant, Falcon Eddy’s Barbecue at 825 Church Street The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 58-O-18 granting a special use approval for a Type 2 Restaurant, Falcon Eddy’s Barbecue in the D2 District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 552 of 684 Planning & Development Committee Meeting Minutes of April 9, 2018 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: M. Wynne, A. Rainey, T. Suffredin, J. Fiske, E. Revelle, D. Wilson, R. Rue Simmons STAFF PRESENT: M. Masoncup, E. Storlie, S. Mangum OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Fiske I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR A quorum being present, Ald. Fiske called the meeting to order at 7:34 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF MARCH 12, 2018 Ald. Wynne moved to approve the minutes of the March 12, 2018 meeting, seconded by Ald. Revelle. The committee voted unanimously 7-0, to approve the March 12, 2018 minutes. III. ITEMS FOR CONSIDERATION (P1) Grant Renewal for the Homeless Management Information System to the Alliance to End Homelessness in Suburban Cook County The Housing and Homelessness Commission and staff recommend approval of a renewal grant of $20,500 from the Affordable Housing Fund for the Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County (“The Alliance”). The Alliance receives funding from U.S. Department of Housing and Urban Development (HUD) for HMIS, and has a 20% non-federal match requirement to make full use of this funding. The $20,500 grant from the Affordable Housing Fund will enable the Alliance to access $82,000 in HUD funds. Funding is from the Affordable Housing Fund (Account 250.21.5465.65500). The 2018 Affordable Housing Fund has $114,500 budgeted for housing-related services and an uncommitted cash balance of approximately $800,000. For Action DRAFT 553 of 684 Planning & Development Committee Meeting Page 2 of 3 Minutes of April 9, 2018 Ald. Rainey moved to recommend approval of the grant renewal, seconded by Ald. Rue Simmons. The Committee voted 7-0 to recommend approval of the grant. (P2) Ordinance 46-O-18, Granting a Special Use for a Type 2 Restaurant, Frio Gelato, at 1301 Chicago Avenue The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 46-O-18 granting special use approval for a Type 2 Restaurant, Frio Gelato, in the B1 Business District and the oDM Dempster-Main Overlay District. The applicant will comply with all zoning requirements and meets all of the standards for a special use in this district. For Introduction Ald. Wynne moved to Introduce Ordinance 46-O-18, seconded by Ald. Rue Simmons. The Committee voted 7-0 to Introduce Ordinance 46-O- 18. (P3) Ordinance 47-O-18, Amending the Definition of “Coach House” in the City Code Section 6-18-3 Staff recommends amending the Zoning Ordinance to modify the definition of a Coach House. A previous version of the proposed text amendment did not receive a recommendation from the Plan Commission. For Introduction Ald. Wilson moved to recommend introduction of Ordinance 47-O-18, seconded by Ald. Rue Simmons. The Committee voted 7-0 to Introduce Ordinance 47-O-18. (P4) Ordinance 40-O-18, Amending the City Code, “Permitted Obstructions in Required Yards: General Provisions” Relating to Front Porches Following discussion with the current and former Zoning Board of Appeals Chair, staff recommends the proposed text amendment be referred back to the Plan Commission for additional discussion. For Introduction Ald. Wilson moved to recommend introduction seconded by Ald. Revelle. Ald. Rainey requested that the item be held in Committee as did Ald. Fiske. The item was held in Committee. IV. ITEMS FOR DISCUSSION (PD1) Open Communities Report Per aldermanic request, staff is providing information on the numbers of clients served in 2017 by Open Communities, for discussion. For Discussion 554 of 684 Planning & Development Committee Meeting Page 3 of 3 Minutes of April 9, 2018 Ald. Rue Simmons and Ald. Fleming expressed concerns received from residents about timely service. Savannah Clement, Housing Policy and Planning Analyst, noted that a funding request from the organization has been held and staff is working with the applicant In response to an inquiry from Ald. Rue Simmons, Sarah Flax, Housing and Grants Administrator, noted that staff has not provided these services for a number of years. In response to an inquiry from Ald. Wilson, Ms. Flax, noted that organizations often also provide advocacy services but a balance is necessary. In response to an inquiry from Ald. Fleming, Ms. Flax stated that there is not currently a set expectation for response to inquiries because there have not previously been issues, but staff can work with the organization on timely responses in a future agreement. Ald. Rue Simmons noted the need to be responsive to Northwestern students regarding housing issues. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Revelle moved to adjourn, seconded by Ald. Wilson. The meeting adjourned at 7:45 p.m. Respectfully submitted, Scott Mangum Planning and Zoning Administrator 555 of 684 For City Council meeting of April 23, 2018 Item P1 Business of the City by Motion - Vacation Rental License, 1500 Main St. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Ellyn Golden, Environmental Health Licensing Coordinator Melissa Klotz, Zoning Planner Meagan Jones, Neighborhood and Land Use Planner Subject: Vacation Rental License for 1500 Main Street Date: April 12, 2018 Recommended Action: City staff recommends approval of a Vacation Rental License for the property located at 1500 Main Street. The Vacation Rental meets all of the Standards and Procedures for license approval. Livability Benefits: Built Environment: Support housing affordability Economy & Jobs: Retain and expand local businesses Summary: 1500 Main St. is located on the south side of Main St. near the Ashland Ave. and Main St. intersection in the R3 Two-Family Residential District. The property features a two- family residence. The front unit is proposed as a Vacation Rental. The Vacation Rental is owned by Virginia Cavalier, who lives in the rear unit, and will be operated by Jim Janacek, the Designated Agent. The property meets the Standards and Procedures as required by Ordinance 50-O-13: The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. Since there are no other licensed Vacation Rentals within the immediate area, there is no negative cumulative effect. The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property in question is adjacent to single family and two-family residences. According to the applicant all property owners within Memorandum 556 of 684 Page 2 of 2 250’ of the subject property have been notified of the proposed Vacation Rental. Staff is not aware of opposition to the proposal. The proposed Vacation Rental will comply with all the rules and regulations contained herein. The applicant has complied with all applicable rules and regulations, including notification to all property owners within 250’ of the subject property. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. City staff is not aware of any nuisance issues specific to the site that could become concerns if the property operates as a Vacation Rental. The property includes one off-street parking space available in the rear of the property for the proposed Vacation Rental. Additionally, the Health and Human Services Department requires an inspection of life safety issues prior to issuing a license. Attachments: Vacation Rental License Application – submitted January 9, 2018 Explanation of Operations from Applicant Link to Property Website - www.1500main.com Notice to Neighbors Mailing Notification List Aerial View of Property Vacation Rental Ordinance 50-O-13 557 of 684 Department of Health & Human Services 2100 Ridge Avenue Evanston, Illinois 60201-2798 Telephone : 847/448-4311 FAX: 847-448-8134 www.cityofevanston.org VACATION RENTAL LICENSE APPLICATION A property owner who seeks a Vacation Rental License shall submit a written application that contains all of the information requested below (City Code §5-9-4-(A), as amended). PLEASE FILL IN ALL SECTIONS. IF APPROPRIATE, MARK “NOT APPLICABLE” OR “N/A.” Dwelling Unit Address: PIN: Total # of dwelling units in the building: 1. Unit Owners (If a partnership, corporation, or other entity, include its name and the name of the responsible party): Names: Address including City, State, Zip Code: Phone(s): Email address(es): 2. Name of natural person twenty-one (21) years of age or older, designated by the owner as the authorized agent for receiving notices of city code violations and for receiving process, in any court proceeding or administrative enforcement proceeding, on behalf of such owner in connection with the enforcement of this code. The foregoing notwithstanding, this person may be between eighteen (18) and twenty-one (21) years of age provided that the applicant attaches, to this form, proof that said person has a valid realtor’s license issued pursuant to the Illinois Real Estate License Act, 225 ILCS 454/1-1 et seq., as amended. This person must maintain an office in Cook County, Illinois, or must actually reside within Cook County, Illinois. An owner who is a natural person and who meets the requirements of this subsection as to location of residence or office may designate himself/herself as agent: Name of Designated Agent for above purpose: Address, including City, State, ZIP: Phone(s): Email address: 3. Name of owner’s agent for the purpose of managing, controlling or collecting rents , and any other person who is not an owner but who controls such dwelling unit, if any: Name of Designated Agent for above purpose: Address, including City, State, ZIP: Phone(s): Email address: 4. Name of each company that provides an insurance policy for the dwelling unit: Address, including City, State, ZIP: Phone(s): Email address: Please submit completed application and required documents to: Licensing, Dept. of Health & Human Services 2100 Ridge Ave., Evanston, IL 60201 or email to: egolden@cityofevanston.org 1500 MAIN STREET - front 10-24-402-007-0000 TWO (2) VIRGINIA CAVALIER 1500 MAIN STREET - rear 847-507-3348 GINGER@1500MAIN.COM VIRGINIA CAVALIER 1500 MAIN STREET -rear- EVANSTON IL 60202 847-507-3348 GINGER@1500MAIN.COM JIM JANECEK 1500 MAIN STREET -rear- EVANSTON IL 60202 847-920-8131 JIM@1500MAIN.COM ALLSTATE 1152 WILMETTE, WILMETTE IL 60091 847-251-6464 PAMGLIECH@ALLSTATE.COM 558 of 684 1/10/2018 CITY OF EVANSTON Mail - Vacation Rental Application 1500 Main Street https://mail.google.com/mail/u/0/?ui=2&ik=31eb2a5ba3&jsver=pkG7biCEwPU.en.&view=pt&search=inbox&th=160dd42772834da7&siml=160dd42772…1/1 Ellyn Golden <egolden@cityofevanston.org> Vacation Rental Application 1500 Main Street 1 message Ginger Cavalier <ginger@1500main.com>Tue, Jan 9, 2018 at 5:30 PM To: egolden@cityofevanston.org, mklotz@cityofevanston.org Cc: jim@1500main.com Attached is a Vacation Rental Application for 1500 Main Street. Also included is some background information on the property, its history and intended use. I have not sent out any notices to neighbors within a 250ft range yet as I think I need a little guidance on how to properly do that. This property is considered a “2-Flat” but rather than be laid out by floors (Upstairs unit, Downstairs unit) or side-by-side like a Townhouse, this property is Front and Rear. It was originally a Grocery Store in Front with an attached Home at the back. I purchased the building in 1974. The Grocery Store was eventually converted to a completely separate attached dwelling in 1996. The Front has its own entrance and the Back also has its own entrance. We (the Landlords) live on-site in the Back unit. The Front unit has been rented out as normal leased long-term rental for the past 20 years. After setting up the Front in 2015 to accommodate my Mother with Alzheimer ’s, I realized that I missed being able to “reclaim” the Front at certain times of the year (such as Halloween). My Mother has since passed but we have decided to leave it furnished with all utilities and amenities active and rent out only to tenants with Short Term Needs. The Front unit is a Two Story, Two bedroom with one full bath and one half bath. We currently have beds for three people with a maximum of four possible. One off-street parking space in back is included. We have a website for further info as needed: www.1500Main.com The Front is only rented as an entire unit, not individual rooms. As a Realtor in Evanston, I have found that there is a need for Short Term Furnished Rentals for clients who are either considering moving to Evanston or have property under construction. We have also been approached by neighbors interested in renting the Front for visiting Family at various times during the year. Over the past year I have rented out the Front to a client transitioning to Evanston while they sold their home in Elgin, as well as another Family who purchased a home at Davis/Forest but needed a furnished place to stay while work was being done. We currently have someone staying for 2 months who works for National Geographic that was transferred to Evanston and is renting short term while looking for a more permanent home here. After that person vacates we have a pair of Visiting Faculty staying for 3 months while they are at Northwestern. While we primarily look to rent to these types of clients (1-3 months), we would like to have the option of renting to shorter term Guests depending on the situation. We are not interested in maximizing the number of days being rented and currently keep the short term rent high with a minimum of 4 days. The rent is on a sliding scale that goes down the longer one stays. Ginger Cavalier 1500 Main Street, Evanston IL 60202 847-507-3348 VacationRentalApp-1500Main.pdf 197K 559 of 684 560 of 684 561 of 684 562 of 684 2100 Ridge Ave Evanston IL 60201 10242220280000 1413 MAIN ST EVANSTON IL 60202 10242220300000 1421 MAIN ST EVANSTON IL 60202 10242220260000 1417 MAIN ST EVANSTON IL 60202 10242220290000 1423 MAIN ST EVANSTON IL 60202 10244020070000 1500 MAIN ST EVANSTON IL 60202 10244020090000 1428 MAIN ST EVANSTON IL 60202 10244020160000 1433 WASHINGTON ST EVANSTON IL 60202 10244020240000 1523 WASHINGTON EVANSTON IL 60202 10244020361001 1524 MAIN ST #A EVANSTON IL 60202 10244020361002 1524 1/2 MAIN ST EVANSTON IL 60202 10244020150000 1501 W WASHINGTON ST EVANSTON IL 60202 10244020310000 1422 MAIN ST EVANSTON IL 60202 10244020340000 835 FLORENCE AV EVANSTON IL 60202 10242220170000 911 ASHLAND AVE EVANSTON IL 60202 10242220250000 1419 MAIN ST EVANSTON IL 60202 10244020230000 1525 WASHINGTON EVANSTON IL 60202 10244020270000 1505 WASHINGTON ST EVANSTON IL 60202 10244020010000 1526 MAIN ST EVANSTON IL 60202 10244020130000 1509 WASHINGTON ST EVANSTON IL 60202 10244020290000 1418 MAIN ST EVANSTON IL 60202 10244020330000 1426 MAIN ST EVANSTON IL 60202 10244020300000 1420 MAIN ST EVANSTON IL 60202 10244020320000 720 ROGER KENILWORTH IL 60043 10244020040000 1514 MAIN ST EVANSTON IL 60202 10244020080000 1432 MAIN ST EVANSTON IL 60202 10244020170000 1429 WASHINGTON ST EVANSTON IL 60202 10244020190000 1020 SEWARD EVANSTON IL 60202 10244020370000 1504 MAIN ST EVANSTON IL 60202 10242220180000 1425 MAIN ST EVANSTON IL 60202 10242220270000 1415 MAIN ST EVANSTON IL 60202 10244020260000 1503 WASHINGTON ST EVANSTON IL 60202 10244020280000 1507 WASHINGTON ST EVANSTON IL 60202 10244020030000 1520 MAIN ST EVANSTON IL 60202 10244020180000 1425 WASHINGTON ST EVANSTON IL 60202 10244020250000 1519 WASHINGTON EVANSTON IL 60202 10244020380000 1502 MAIN ST EVANSTON IL 60202 563 of 684 Aerial Map - 1500 Main St. City of Evanston IL, Imagery courtesy Cook County GIS User drawn points Tax Parcels April 9, 2018 0 0.03 0.060.015 mi 0 0.055 0.110.0275 km 1:2,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston564 of 684 Page 1 CHAPTER 9 - VACATION RENTALS SECTION: 5-9-1. - PURPOSE. The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the operation of vacation rentals within the City of Evanston. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-2. - DEFINITIONS. For the purposes of administering this Chapter, the following definition(s) shall apply: VACATION RENTAL: A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the owner's family, as those terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS. (A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid license issued pursuant to the terms of this Chapter. (B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per Section 4 of this Chapter. (C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation rental for no more than one (1) rental period per dwelling unit per twelve-month period for: 1. Any dwelling unit; 2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling unit containing the vacation rental; 3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may be renovated and/or repaired; 4. An operator who will suffer demonstrable hardship. (Ord. No. 50-O-13, § 2, 6-10-2013) 565 of 684 Page 2 5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES. (A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall submit a written application that contains all information required for a registration statement pursuant to Chapter 8 of this Title. (B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all owners, whose addresses appear on the current tax assessment list, of real property located within a radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and other public ways. The notice shall contain the applicant's name, the address of the subject property, the matter under consideration, and the date, time, and location of the relevant meeting of the Planning and Development Committee. (C) Standards and Procedures for License Approval. The Planning and Development Committee will review all applications for vacation rentals and will report to the City Council upon each application with respect to the standards set forth below. The City Council after receiving said report, may refer the application back to that body for additional review, or, by motion, may approve, approve with conditions, or disapprove, an application for a vacation rental license, upon findings of fact with respect to each of the standards set forth below: 1. The proposed vacation rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other vacation rentals in the immediate neighborhood. 2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. 3. The proposed vacation rental will comply with all the rules and regulations contained herein. 4. The proposed vacation rental is not likely to have an adverse effect upon the public health, welfare, or safety. Regardless of its finding on any or all of the foregoing standards, the City Council may deny a vacation rental license upon a finding that such denial is in the public interest. (D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license shall be obtained from the City Manager or his/her designee, provided the previously-issued license was not revoked or suspended, and the vacation rental did not receive citation(s) from any City Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all requirements set forth in Section 4 of this Chapter. (E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars ($50.00). (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-5. - REQUIREMENTS AND STANDARDS. (A) No vacation rental operator shall: 1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24) consecutive hours; 2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour period measured from the commencement of one rental to the commencement of the next; 3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer than twenty-four (24) consecutive hours; and/or 4. Serve or otherwise provide any food or beverage to any guest. 566 of 684 Page 3 5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or create any violation of the following portions of the City Code: Title 4, "Building Regulations"; Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9, "Public Safety." (B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and Community and Economic Development Departments. (C) Every vacation rental operator shall keep a register in which shall be entered the name of every guest and his/her arrival and departure dates. The operator shall make said register freely accessible to any officer of the City's Police, Fire, Health, and/or Community and Economic Development Departments. (D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8- 3(A)2. (E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be cleaned and sanitized between guests. (F) The operator of every vacation rental shall change supplied bed linens and towels therein at least once each week, and prior to the letting of any room to any new guest. The operator shall be responsible for the maintenance of all supplied bedding in a clean and sanitary manner. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-6. - PENALTY. (A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation subject to the fine schedule set forth in this Section. (C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the vacation rental or the premises containing the vacation rental. (D) The fines provided for herein shall not be construed as limiting the power of a court of competent jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as provided for by applicable legislation. In addition, a licensee found to have violated any provision of this Chapter may be subject to license revocation, suspension, or nonrenewal. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-7. - REVOCATION; SUSPENSION; PROCEDURES. (A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for any of the following reasons: 1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this Chapter; 567 of 684 Page 4 2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance premises therein, in violation of Section 9-5-4 of this Code; 3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic Development ("Director") deems the vacation rental, or the premises wherein it is located, to be a vacant building, as defined therein; and/or 4. If the City or other governmental agency condemns the vacation rental or the premises wherein it is located. (B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following: 1. Description of the vacation rental, sufficient for identification; 2. A statement that the license is subject to revocation; 3. A statement of the reasons for the revocation; 4. The date and time upon which a revocation hearing shall occur; and 5. The location for said revocation hearing. (C) If the Director certifies to the City Manager that he/she has reason to believe that immediate suspension of the license is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the license suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. (D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the Corporation Counsel. (E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following: 1. The nature of the violation; 2. The nature and extent of the harm caused by the licensee's action or failure to act; 3. The factual situation and circumstances surrounding the violation; 4. Whether or not the action or failure to act was willful; 5. The record of the licensee with respect to violations. (F) A licensee whose license has been revoked shall not be eligible to reapply for a new license. (Ord. No. 50-O-13, § 2, 6-10-2013) 568 of 684 For City Council meeting of April 23, 2018 Item P2 Business of the City by Motion - Vacation Rental License, 1419 Elmwood Ave. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Ellyn Golden, Environmental Health Licensing Coordinator Melissa Klotz, Zoning Planner Meagan Jones, Neighborhood and Land Use Planner Subject: Vacation Rental License for 1419 Elmwood Ave. Date: April 12, 2018 Recommended Action: City staff recommends approval of a Vacation Rental License for the property located at 1419 Elmwood Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. Livability Benefits: Built Environment: Support housing affordability Economy & Jobs: Retain and expand local businesses Summary: 1419 Elmwood Ave. is located on the east side of Elmwood Ave. between Lake St. and Greenwood St. in the R5 General Residential District. The property features a single family home. The Vacation Rental is owner occupied and will be operated by the property owners, Roger Brown and Gaylon Emerzian. The property meets the Standards and Procedures as required by Ordinance 50-O-13: The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. Since there are no other licensed Vacation Rentals within the immediate area, there is no negative cumulative effect. Currently licensed Vacation Rentals include: Memorandum 569 of 684 Page 2 of 2 Address Property Type 1890 Maple Ave. Multi-family Residence (E2)- apartment 404E 2120 Madison Pl. Single Family Residence 1612 Main St. Single Family Attached Residence 1914 Jackson Ave. Multi-family Residence - 3 units 1026 Garnett Pl. Multi-family Residence - 4 units 1827 Dobson St. Single Family Attached Residence The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property in question is adjacent to similar single family residences, multiple family residences and commercial property (to the east). According to the applicant all property owners within 250’ of the subject property have been notified of the proposed Vacation Rental. Staff is not aware of opposition to the proposal. The proposed Vacation Rental will comply with all the rules and regulations contained herein. The applicant has complied with all applicable rules and regulations, including notification to all property owners within 250’ of the subject property. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. City staff is not aware of any nuisance issues specific to the site that could become concerns if the property operates as a Vacation Rental. The property is sufficient in parking for the Vacation Rental units, with a detached garage and some 2-hour on-street parking in the area. Additionally, the Health and Human Services Department requires an inspection of life safety issues prior to issuing a license. Attachments: Vacation Rental License Application – submitted January 8, 2018 Explanation of Operations from Applicant Notice to Neighbors Mailing Notification List Aerial View of Property Vacation Rental Ordinance 50-O-13 570 of 684 571 of 684 572 of 684 Dear Neighbors, We are in the process of applying for a license from the City of Evanston to rent rooms in our house through Airbnb. As part of the process, we have already had inspections to insure the safety of our future guests. We are also required to contact all of our neighbors with a 250 foot radius of our home. That’s why we are writing to you today. While we were traveling for business, we often rented rooms through Airbnb and as a result have met many hosts and fellow travelers. The Airbnb community is wonderful and welcoming. Our Airbnb hosts have encouraged to become hosts as well. Both my husband and I have been part of the hospitality business and Airbnb is a good fit for us as we go into retirement and are faced with a fixed income. 1. Airbnb allows us to communicate with the renters in advance so we can determine why they are coming to the area and for what purpose. 2. Because we are semi-retired, one of us will be in the home at all times during their stay. 3. From the research we have done, we anticipate that the renters to be mostly students interviewing for the various masters programs at Northwestern, parents visiting their students during university events and young doctors visiting St. Francis or NorthShore Hospital while interviewing for residencies. 4. The few renters that drive will be parking in our driveway and not on the street. But we anticipate that most will come via taxi or Uber. 5. As many of you know, we often have guests in our home and we don't think this will be much different. We’re quiet people and will hold our guests to the same standard. There will be no crowds partying (no crowds at all, in fact, just singles and couples). Most guests are coming for business and need their sleep. If you have any questions or concerns, we would be happy to talk with you. Please contact us at roger.brown@gmail.com or gaylon.emerzian@gmail.com. Gaylon Emerzian and Roger Brown 1419 Elmwood Ave. (The yellow house with the green trim and the lovely gardens) 573 of 684 NOTICE Gaylon Emerzian 1419 Elmwood Ave. Evanston IL 60201 Gaylon.emerzian@gmail.com 847-274-9004 has submitted an application for a Vacation Rental License (City Code § 5-9-4), which is scheduled for review during the public meetings of the Planning & Development Committee and Evanston City Council on April 23, 2018 at 7:15 PM In City Council Chambers at Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, IL 60201 For inquiries about this application, please contact Ellyn Golden Department of Health & Human Services City of Evanston 2100 Ridge Avenue Evanston, IL 60201 (847) 448-4311 574 of 684 PIN Address City State Postal Code 2100 Ridge Ave EVANSTON IL 60201 11183220090000 1430 ELMWOOD AV EVANSTON IL 60201 11183220110000 1422 ELMWOOD AV EVANSTON IL 60201 11183220100000 1426 ELMWOOD EVANSTON IL 60201 11183220201001 1414 ELMWOOD 1A EVANSTON IL 60201 11183220201002 1414 ELMWOOD AVE EVANSTON IL 60201 11183220201003 1414 ELMWOOD EVANSTON IL 60201 11183220201004 1414 ELMWOOD #1E EVANSTON IL 60201 11183220201005 1414 ELMWOOD AVE #1F EVANSTON IL 60201 11183220201006 1414 ELMWOOD AV #1G EVANSTON IL 60201 11183220201007 623 CHERBOURG CT N BUFFALO GRV IL 60089 11183220201008 1529 EAST COURSE DR RIVERWOODS IL 60015 11183220201009 3010 N DRYDEN ARLINGTN HTS IL 60004 11183220201010 1414 ELMWOOD AVE #2D EVANSTON IL 60201 11183220201011 9547 AVERS AVENUE EVANSTON IL 60203 11183220201012 2162 WELDONBERRY DRIVE ATLANTA GA 30319 11183220201013 125 E 13TH ST #1208 CHICAGO IL 60605 11183220201014 62 CHERBOURG CT WHEELING IL 60090 11183170070000 1434 SHERMAN AV EVANSTON IL 60201 11183220201015 1414 ELMWOOD AVE #3A EVANSTON IL 60201 11183220201016 1414 ELMWOOD #3B EVANSTON IL 60201 11183220201017 1414 ELMWOOD AVE #3C EVANSTON IL 60201 11183220201018 1414 ELMWOOD #3D EVANSTON IL 60201 11183220201019 1414 ELMWOOD EVANSTON IL 60201 11183220191001 909 GREENWOOD ST EVANSTON IL 60201 11183220201020 9519 CRAWFORD AVE EVANSTON IL 60203 11183220191002 909 GREENWOOD 2A EVANSTON IL 60201 11183220201021 1414 ELMWOOD ST EVANSTON IL 60201 11183220201022 1414 ELMWOOD AVE #3H EVANSTON IL 60201 11183220191003 909 GREENWOOD 2B EVANSTON IL 60201 11183220191004 909 GREENWOOD 2C EVANSTON IL 60201 11183220191005 2219 S 59TH COURT CICERO IL 60804 11183230020000 1431 ELMWOOD EVANSTON IL 60201 11183230150000 805 GREENWOOD ST #2 EVANSTON IL 60201 11183220191006 909 GREENWOOD ST #3A EVANSTON IL 60201 11183220191007 909 GREENWOOD 3B EVANSTON IL 60201 11183220191008 909 GREENWOOD 3C EVANSTON IL 60201 11183220191009 909 GREENWOOD #3D EVANSTON IL 60201 11183230120000 805 GREENWOOD EVANSTON IL 60201 11183220070000 910 LAKE ST EVANSTON IL 60201 11183230040000 97 LINDEN AVE GLENCOE IL 60022 11183230070000 1413 ELMWOOD AV EVANSTON IL 60201 11183230130000 805 GREENWOOD ST EVANSTON IL 60201 11183220140000 1305 WILEY RD STE 104 SCHAUMBURG IL 60173 11183230050000 1423 ELMWOOD AV EVANSTON IL 60201 11183230010000 null null null 0 575 of 684 11183230030000 null null null 0 11183230180000 1403 ELMWOOD AV EVANSTON IL 60201 11183230190000 1401 ELMWOOD AV EVANSTON IL 60201 11185000180000 null null null 0 11183230060000 1419 ELMWOOD AV EVANSTON IL 60201 11183230140000 805 GREENWOOD ST #2 EVANSTON IL 60201 11183230170000 1405 ELMWOOD AVE EVANSTON IL 60201 11183220080000 1432 ELMWOOD AVE EVANSTON IL 60201 11183230080000 1411 ELMWOOD EVANSTON IL 60201 11183230100000 18W113 BELAIR CT DARIEN IL 60561 11183230160000 1407 ELMWOOD AV EVANSTON IL 60201 11189990010000 null null null null 576 of 684 Aerial Map - 1419 Elmwood Ave. City of Evanston IL, Imagery courtesy Cook County GIS User drawn points Tax Parcels March 27, 2018 0 0.03 0.060.015 mi 0 0.055 0.110.0275 km 1:2,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston577 of 684 Page 1 CHAPTER 9 - VACATION RENTALS SECTION: 5-9-1. - PURPOSE. The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the operation of vacation rentals within the City of Evanston. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-2. - DEFINITIONS. For the purposes of administering this Chapter, the following definition(s) shall apply: VACATION RENTAL: A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the owner's family, as those terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS. (A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid license issued pursuant to the terms of this Chapter. (B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per Section 4 of this Chapter. (C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation rental for no more than one (1) rental period per dwelling unit per twelve-month period for: 1. Any dwelling unit; 2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling unit containing the vacation rental; 3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may be renovated and/or repaired; 4. An operator who will suffer demonstrable hardship. (Ord. No. 50-O-13, § 2, 6-10-2013) 578 of 684 Page 2 5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES. (A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall submit a written application that contains all information required for a registration statement pursuant to Chapter 8 of this Title. (B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all owners, whose addresses appear on the current tax assessment list, of real property located within a radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and other public ways. The notice shall contain the applicant's name, the address of the subject property, the matter under consideration, and the date, time, and location of the relevant meeting of the Planning and Development Committee. (C) Standards and Procedures for License Approval. The Planning and Development Committee will review all applications for vacation rentals and will report to the City Council upon each application with respect to the standards set forth below. The City Council after receiving said report, may refer the application back to that body for additional review, or, by motion, may approve, approve with conditions, or disapprove, an application for a vacation rental license, upon findings of fact with respect to each of the standards set forth below: 1. The proposed vacation rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other vacation rentals in the immediate neighborhood. 2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. 3. The proposed vacation rental will comply with all the rules and regulations contained herein. 4. The proposed vacation rental is not likely to have an adverse effect upon the public health, welfare, or safety. Regardless of its finding on any or all of the foregoing standards, the City Council may deny a vacation rental license upon a finding that such denial is in the public interest. (D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license shall be obtained from the City Manager or his/her designee, provided the previously-issued license was not revoked or suspended, and the vacation rental did not receive citation(s) from any City Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all requirements set forth in Section 4 of this Chapter. (E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars ($50.00). (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-5. - REQUIREMENTS AND STANDARDS. (A) No vacation rental operator shall: 1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24) consecutive hours; 2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour period measured from the commencement of one rental to the commencement of the next; 3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer than twenty-four (24) consecutive hours; and/or 4. Serve or otherwise provide any food or beverage to any guest. 579 of 684 Page 3 5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or create any violation of the following portions of the City Code: Title 4, "Building Regulations"; Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9, "Public Safety." (B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and Community and Economic Development Departments. (C) Every vacation rental operator shall keep a register in which shall be entered the name of every guest and his/her arrival and departure dates. The operator shall make said register freely accessible to any officer of the City's Police, Fire, Health, and/or Community and Economic Development Departments. (D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8- 3(A)2. (E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be cleaned and sanitized between guests. (F) The operator of every vacation rental shall change supplied bed linens and towels therein at least once each week, and prior to the letting of any room to any new guest. The operator shall be responsible for the maintenance of all supplied bedding in a clean and sanitary manner. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-6. - PENALTY. (A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation subject to the fine schedule set forth in this Section. (C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the vacation rental or the premises containing the vacation rental. (D) The fines provided for herein shall not be construed as limiting the power of a court of competent jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as provided for by applicable legislation. In addition, a licensee found to have violated any provision of this Chapter may be subject to license revocation, suspension, or nonrenewal. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-7. - REVOCATION; SUSPENSION; PROCEDURES. (A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for any of the following reasons: 1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this Chapter; 580 of 684 Page 4 2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance premises therein, in violation of Section 9-5-4 of this Code; 3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic Development ("Director") deems the vacation rental, or the premises wherein it is located, to be a vacant building, as defined therein; and/or 4. If the City or other governmental agency condemns the vacation rental or the premises wherein it is located. (B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following: 1. Description of the vacation rental, sufficient for identification; 2. A statement that the license is subject to revocation; 3. A statement of the reasons for the revocation; 4. The date and time upon which a revocation hearing shall occur; and 5. The location for said revocation hearing. (C) If the Director certifies to the City Manager that he/she has reason to believe that immediate suspension of the license is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the license suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. (D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the Corporation Counsel. (E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following: 1. The nature of the violation; 2. The nature and extent of the harm caused by the licensee's action or failure to act; 3. The factual situation and circumstances surrounding the violation; 4. Whether or not the action or failure to act was willful; 5. The record of the licensee with respect to violations. (F) A licensee whose license has been revoked shall not be eligible to reapply for a new license. (Ord. No. 50-O-13, § 2, 6-10-2013) 581 of 684 For City Council meeting of April 23, 2018 Item P3 Ordinance 29-O-18 Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation” For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Erika Storlie, Assistant City Manager/ Acting Director of Community Development Scott Mangum, Planning and Zoning Administrator Carlos D. Ruiz, Senior Planner/Preservation Coordinator Subject: Ordinance 29-O-18, Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation” Date: March 21, 2018 Recommended Action: The Preservation Commission and staff recommend City Council approval of Ordinance 29-O-18, Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation.” Livability Benefits: Education, Arts & Community: Preserve and reuse historic structures and sites. Summary: The City Council adopted the current Preservation Ordinance on March 21, 1994 (12-O- 94). This ordinance authorized the Preservation Commission to conduct binding review on exterior work, when visible from the public way, and when a building permit is required for all properties within designated local Historic Districts and for designated Evanston landmarks. Since April of 2016 the Commission’s Historic Preservation Ordinance Review Subcommittee held fourteen public meetings, ending on January 4, 2018, where the subcommittee with assistance of City staff (Planning and Zoning and Law Department) prepared the draft of the proposed Ordinance 29-O-18. Memorandum 582 of 684 Page 2 of 2 The focus of the text amendment is to update, when appropriate, the language and definitions and also streamline procedures to make it more user friendly for the staff, the Commission, and the public. The original intent and principles of the current Preservation Ordinance have been maintained. Legislative History: March 13, 2018 – The Preservation Commission voted, 9-0, to recommend City Council approval of Ordinance 29-O-18, Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation.” Attachments: Proposed Ordinance 29-O-18 March 13, 2018 Preservation Commission meeting minutes (Draft). 583 of 684 2/6/2018 3/9/2018 3/22/2018 29-O-18 AN ORDINANCE Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Title 2, Chapter 8, “Historic Preservation” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended in its entirety and shall read as follows: CHAPTER 8 - HISTORIC PRESERVATION 2-8-1. - STATEMENT OF PURPOSE. The purpose of this Chapter is to promote the educational, cultural, economic and general welfare of the City by. (A) Identifying, preserving, protecting, enhancing and encouraging the continued utilization and the rehabilitation of such areas, properties,districts, sites, buildings, structures, sites and objects having a special historical, community, architectural or aesthetic interest or value to the City and its citizens, as described in 65 ILCS 5/11-48.2-1. (B) Safeguarding the City's historic and cultural heritage, as embodied and reflected in such areas, properties, districts, sites, buildings, structures, sites and objects determined eligible for designation by ordinance as landmarks and historic districts; (C) Fostering civic pride in the beauty and noble accomplishments of the past as represented in such landmarks and districts; (D) Protecting and enhancing the attractiveness of the City to everyone, including homeowners, home buyers, tenants, tourists, visitors, students, employers, employees, and businesses and shoppers, and thereby supporting and promoting business, commerce, industry and tourism, and providing economic benefit to the City; (E) Fostering and encouraging preservation, restoration and rehabilitation of areas, properties, districts, sites, buildings, structures, sites and objects, including entire districts and neighborhoods, and thereby preventing future urban blight and urbanneighborhood deterioration; 584 of 684 29-O-18 ~2~ (F) Fostering the education, pleasure, and welfare of the people of Evanston through the designation of landmarks and districts; (G) Encouraging orderly and efficient development that recognizes the special value to the City of the protection of areas, properties,protecting districts, sites, buildings, structures, sites and objects as landmarks and districts; (H) Continuing the preparation of surveys and studies of Evanston's historical and architectural resources and maintaining and updating a register of areas, properties, districts, sites, buildings, structures, sites and objects that may be worthy of landmark designation; and (I) Encouraging public participation in identifying and preserving historical and architectural resources through public hearings on proposed designations, work as well as reviewing and recommending applications for certificates of appropriateness (“COA”) applications, and economic hardship, or and special merit applications. 2-8-2. - DEFINITIONS. In the event of a conflict between the following definitions and the definitions included in any other ordinance of the City of Evanston, the following definitions shall control: ALTERATION. Any act or process requiring a building permit or demolition permit, or any act or process included in Subsection 2-8-8(A)2 of this Chapter, that changes one or more of the historic, cultural, architectural or archaeological features of a district,an area, property, structure, site or object, including, but not limited to, the erection, construction, reconstruction, or relocation, land altering activity, or subdivision of any property, site, building, structure or object, or any part of a property,site, building, structure or object, or land altering activities. APPLICANT. A person who submits an application for issuance of a certificate of appropriateness, certificate of economic hardship or certificate of special merit; recommendation for planned development, subdivision, re-subdivision, or consolidation; appeals; or landmark and historic district nominations. APPLICATION. A form submittedsubmission for approval of alteration, construction, demolition or relocation that requires issuance of a certificate of appropriateness, certificate of economic hardship or certificate of special merit; a recommendation for planned development, subdivision, re-subdivision, consolidation; appeals; or landmark and historic district nominations. 585 of 684 29-O-18 ~3~ AREA. A specific geographic division of the City of Evanston. BUSINESS DAY. A day on which the Division of Planning and Zoning is open for business. CERTIFICATE OF APPROPRIATENESS. A certificate issued by the Commission indicating review and authorization of plans for alteration, construction, demolition, or relocation of a landmark, or property,site, building, structure, site or object within a district. CERTIFICATE OF ECONOMIC HARDSHIP. A certificate issued by the Commission after a determination by the Commission that the previous denial of a certificate of appropriateness has resulted in a denial of all reasonable use of and return from the site, building, structure, or object or property. CERTIFICATE OF SPECIAL MERIT. A certificate issued by the City Council, after the Commission’s previous denial of a certificate of appropriateness has previously been denied by the Commission, upon a determination by the City Council that athe proposed project meets the criteria and standards in Subsections 2-8-11(B) and (C) of this Chapter. COMMISSION. The Evanston Preservation Commission. COMMISSIONERS. PersonsAn individual appointed by the Mayor, with the advice and consent of the City Council, to the Evanston Preservation Commission. CONSTRUCTION. The act of adding an addition onto an existing structure or the erection erecting of a new principal or accessory structure on a property or site that requires a building permit. CONTRIBUTING SIGNIFICANCE. A classification applied to an area, property a site, building, structure, site or object within a local historic district signifying that it contributes generally to the qualities that give the district historic, cultural, architectural or archaeological significance as embodied in the criteria for designating a district. An area, propertyA site, building, structure, site or object can be contributing even if it has been altered, as long as it maintains the character defined for the district. 586 of 684 29-O-18 ~4~ COUNCIL or CITY COUNCIL. The City Council of the City of Evanston, Illinois. DAPR The City of Evanston Design and Project Review Committee DEMOLITION. Any act or process that destroyspermanently removes all or any structural or visible architectural part of an exterior wall, foundation, interior or exterior column or load bearing wall, roof structures, or any structural or visible architectural part of a landmark or a propertysite, building, structure, site or object, located within a local historic district. DESIGN GUIDELINE. Any design standard specified by the Commission for alteration, construction, or relocation that is unique to a particular landmark or district to be used in conjunction with other design standards for review in this Chapter, and the United States Secretary of Interior's "Standards for Rehabilitationthe Treatment of Historic Properties," as amended. DEVELOPMENT PLAN. A comprehensive plan, approved by the City Council, for the development of a specific site, which includes a written description of the structure or structures to be constructed on the site and the intended use of the structures. DevelopmentA development plan includes, but is not limited to, any plan approved as a "planned development" (as defined in the City's Zoning Ordinance), and thea plan approved by City Council for the Northwestern University/Evanston Research Park. DISTRICT. An identifiable area with definable boundaries designated as an "Historic District" by the Council and in which a significant number of the properties, structures, sites or objects have a high degree of historic, cultural, architectural or archaeological significance and integrity. Many of the properties, structures, sites or objects included in the district may qualify as landmarks and may or may not be contiguous. For purposes of this Chapter, and unless otherwise expressly provided by Council in the ordinance for designation, all designations shall presumptively include the lot(s) of record associated with structures and objects located in the district. 587 of 684 29-O-18 ~5~ DIVISION OF BUILDING AND INSPECTION SERVICES: The Evanston Division of Building and Inspection Services, a division of the Department of Community and Economic Development. DIVISION OF PLANNING AND ZONING. The Evanston Division of Planning and Zoning, a division of the Department of Community & Economic Development. ENTITY. A corporation, limited liability company, governmental agency, business trust, estate, trust, partnership, or association having a single or joint or common interest. EXTERIOR ARCHITECTURAL APPEARANCE. The architectural character and general composition of the exterior of a propertysite, building, structure or object, visible from a public street or public way, including but not limited to the kind and texture of the building material and the type, design and character of all architectural details and elements, including, but not limited to, roofs, eaves, windows, walls, doors, stairs, balustrades, railings, light fixtures, trim and signs. For purposes of this Chapter, public way does not include Lake Michigan. LAND ALTERING ACTIVITY. Any act or process requiring a permit that changes one or more of the historic, cultural, architectural, or archaeological features of an area, district, property, or site, including but not limited to, berming, scraping, leveling, grading, pile driving, excavating, paving, hard scape, and compacting. LOCAL HISTORIC DISTRICT. An identifiable area with definable boundaries designated as "Historic District" by the City Council and in which a significant number of the sites, buildings, structures, or objects have a high degree of historic, cultural, architectural or archaeological significance and integrity. Many of the sites, buildings, structures, or objects included in the district may qualify as landmarks and may or may not be contiguous. For purposes of this Chapter, and unless otherwise expressly provided by Council in the ordinance for designation, all district designations shall presumptively include all of the lot(s) of record associated with sites, buildings, structures, and objects located in the district. 588 of 684 29-O-18 ~6~ LOCAL LANDMARK. A property building, structure, site or object designated as a "landmark" by the Council that has a high degree of historic, cultural, architectural or archaeological significance to the City of Evanston. For purposes of this Chapter and unless otherwise expressly provided by Council in the ordinance for designation, all designations shall presumptively include the lot(s) of record associated with the structure or object designated as a landmark. LOT OF RECORD. Parcel of land that is part of a subdivision, the plat of which has been recorded in the office of the Recorder of Deeds of Cook County, or a parcel of land, the deed to which has been recorded in the office of the Recorder of Deeds of Cook County. MEMBERS. Ex officio and associate membersMembers of the Evanston Preservation Commission. NOMINATOR. A person, or persons or entity who submit a form for the designation of a local landmark or local historic district. NONCONTRIBUTING. A designation applied to a propertysite, building, structure, site or object within a district indicating that it is not a representation of the qualities that give the district historic, cultural, architectural or archaeological significance as embodied in the criteria for designating a district. OBJECT. Anything constructed, fabricated or created, the use of which does not require permanent or semi-permanent location on or in the ground, and can be moved from one location to another, including without limitation: ships, boats, railroad cars, automobiles, wagons, tractors, statues and works of art. OWNER OF RECORD. For purposes of this Chapter, owner of record shall mean any person having a legal or equitable interest in a property. The owner of record shall be established by reference to the most current property tax assessment rolls as maintained by the Assessor of Cook County. PERSON. An individual, corporation, governmental agency, business trust, estate, trust, partnership, association, two (2) or more personsOne (1) or more individuals or entities having a joint or common interest, or any other legal 589 of 684 29-O-18 ~7~ entity. PLAN COMMISSION. The Evanston Plan Commission. PROJECT. Any alteration, construction, demolition or relocation of an area, propertysite, building, structure, site or object. PROPERTY. Land and structures or land and objects identified as a separate lot for purposes of the subdivision and zoning regulations of the City of Evanston. A site, building, structure, or object and any associated land or lot of record. RELOCATION. Any repositioning of a building, structure, or object on its site or to another site. REPAIR. Any change, repair, restoration to an area, propertysite, building, structure, site or object that is not alteration, construction, relocation or demolition. RULES. The rules and procedures of the Evanston Preservation Commission. SITE. The location of an eventa building, activity, structure, object, activity or eventobject. STRUCTURE. Anything constructed or erected, the use of which requires, directly or indirectly, a permanent location on or in the ground, including without limitation buildings, garages, fences, gazebos, fountains, solar panels, water features, mechanical equipment, signs, billboards, antennas, satellite sending or receiving dishes or towers, swimming pools, walks, walls, steps, sidewalks and works of art. 2-8-3. - EVANSTON PRESERVATION COMMISSION. (A) Composition. 1. The Evanston Preservation Commission is hereby reestablished, and the same shall consist of up to eleven (11) citizen members, each of whom shall reside in the City, and shall have demonstrated interest, knowledge, ability, and experience or expertise in architectural restoration, rehabilitation or neighborhood conservation or revitalization. The membership positions shall be filled by appointment by the Mayor with the 590 of 684 29-O-18 ~8~ advice and consent of Council. Each Commissioner shall have one (1) vote. 2. Ex Officio Members and Associates Members. (a) In addition to the Commissioners appointed pursuant to Subsection 2-8-3(B), the following persons or their designee shall be deeme d ex officio members of the Commission. (1) The Mayor. (2) A member of the Council. (3) A member of the Evanston Plan Commission. (4) The Director of the Department of Community and Economic Development Department. (5) The City Manager. (6) The Director of Public Works Agency. (b) The Commissioners may from time to time elect associate members of the Commission utilize the assistance of other residents of the City (including former Members) whose expertise and interest shall be deemed necessary or desirable to further the work of the Commission. (1) Associate members shall serve for a period of one year, and shall be eligible for re-election. (2) Associate members shall be residents of the City. (c) All Ex Officio members (and other associates who are not current Members) shall be nonvoting. (B) Appointment, Terms, Vacancies and Relocation. 1. Commissioners shall be appointed by the Mayor with the advice and consent of Council for terms of three (3) years. Appointments shall be staggered so that the terms of not more than four (4) Commissioners shall expire in any calendar year. A Commission member may be reappointed only once. When a vacancy is created by the resignation or death of a member prior to the expiration of that member's term, the membe r appointed to fill this vacancy shall be appointed to a full term. 2. When a vacancy is created by the removal, resignation, or death of a member prior to the expiration of that member’s term, the member appointed to fill this vacancy shall be appointed to a full term. 2.3. Commissioners shall not be eligible to serve more than two (2) consecutive full terms. Each commissioner serving on the commission at the time of the adoption of this chapter shall be allowed to continue to serve through the end of his/her term. 3. Permanent vacancies on the commission shall be filled by the Mayor with the advice and consent of Council for the unexpired term of the former commissioner. 4. Any commissioner may be removed from office at any time by the Mayor for failure to regularly attend meetings or inattention to duties and responsibilities. (C) Compensation. Commissioners and members shall serve without compensation. (D) Officers. 591 of 684 29-O-18 ~9~ 1. Officers of the commission shall consist of a chair, vice chair, and secretary elected by the commissioners at the January meeting of the Commission. 2. The chair, vice chair and secretary and any other officers of the Commission shall be elected by the Commission and shall serve a term of one year and shall be eligible for re-election. The secretary shall keep the minutes and a permanent record of all resolutions, motions, transactions and determinations. Such records, unless exempt from disclosure by legislation, shall be public records open to inspection during working hours upon reasonable notice. The secretary shall publish and distribute copies of the minutes, reports and decisions of the Commission to commissioners and members and to others that have been approved by the Commission. The duties of the secretary may be delegated to the City Manager or his/her designee by the chair, vice chair or a majority of the commissioners. 3. In the absence of the chair, the vice chair shall act as chair and shall have all the powers of the chair. The vice chair shall have such other powers and duties as may from time to time be provided by the rules of the Commission. 4. If an officer’s term expires prior to the annual January election, a new officer will be elected by the commissioners to serve until the annual election of officers. (E) Meetings, Hearings, Procedures and Decisions. 1. Regular meetings of the Commission shall be held no less frequently than monthly, unless prevented by lack of a quorum or lack of applications for review. Special meetings may be called by the chair or any three (3) commissioners. All meetings, hearings and deliberations shall be open to the public except as may be provided for in the Illinois Open Meetings Act. Testimony at any hearing may be required by the Commission to be given under oath. 2. The Commission shall adopt its own procedural rules for the conduct of its business not inconsistent with the statutes of the state, this Chapter and the Council rules. Such rules shall be filed with the secretary to the Commission and with the City Clerk. Any rule so adopted which relates solely to the conduct of hearings, and which is not required by the statutes of the state or by the City Ccouncil or by this chapter, may be waived by the chair upon good cause being shown. 3. The Commission, by its rules, may create a subcommittee structure to enhance efficiency in consideration of cCommission business. 4. No motion shall be passed by the Commission which could in any manner deprive or restrict the owner of a property, structure, site or object in its use, alteration, maintenance, disposition or demolition until such owner or their representative shall first have had the opportunity to be heard at a public meeting of the Commission. 5. Every final decision of the Commission and every recommendation it makes to the City Council or its duly authorized committee shall include 592 of 684 29-O-18 ~10~ written findings of fact, and shall specify the reason or reasons for such decision or recommendation. 6. The secretary or designated staff shall mail provide notice of any decision of the Commission to the applicant and any designated interested parties within five (5) business days of such decision. 7. A quorum shall consist of six (6)a majority of the currently appointed commissioners for any regular or special meeting. A meeting of the Commission cannot be called to order without establishment of a quorum. (F) Conflicts of Interest. No commissioner or member shall participate in the hearing or disposition of any matter before the Commission in which he/she has a pecuniary interest. Further, commissioners and members of the commission are subject to the Evanston code of ethics, as amended, Title 1, Chapter 10 of this Code. (G) Powers and Duties. The Commission shall have the following powers and duties: 1. To conduct an ongoing survey to identify historically, culturally, architecturally and archaeologically significant areas, propertiesdistricts, sites, buildings, structures, sites and objects. 2. To investigate and make recommendations to the City Council or its duly authorized committee concerning the adoption of ordinances designating areas, propertiesdistricts, sites, buildings, structures, sites and objects as landmarks and districts. 3. To keep a register of all areas, propertiesdistricts, sites, buildings, structures, sites and objects that have been designated as landmarks or districts by City Council and by ordinance, including all information required as part of each designation. 4. To create an appropriate system of plaques for identification of individual landmarks and make recommendations for the design and implementation of specific marking of streets and routes leading from one landmark or district to another, or marking the limits of the district. 5. To advise and assist owners of landmarks and properties, structures, sites or objects within districts on technical aspects of preservation, renovation, rehabilitation and reuse, and for procedures for listing in other registers of significant areas, propertiesdistricts, sites, buildings, structures, sites and objects, including the National Register of Historic Places. 6. To nominate areas, propertiesdistricts, sites, buildings, structures, sites and objects to the National Register of Historic Places and to the Illinois Register of Historic Placesor other state or local designation and to guide owners in the processes of nominating their properties to the National Register of Historic Places and the Illinois Register of Historic Placesor other state or local designation. 7. To participate in the "Ccertified Llocal Ggovernment" program of the National Historic Preservation Act, as amended, and the IllinoisState Historic Preservation AgencyOffice; and carry out any responsibilities delegated to the Commission under that program, including review and comment on any National Register nominations submitted to the Commission upon request of the Council, attendance at informational and 593 of 684 29-O-18 ~11~ educational programs sponsored by the IllinoisState Historic Preservation AgencyOffice, and preparation of an annual report of the activities of the Commission. 8. To inform and educate the citizens of Evanston concerning the historic, cultural, architectural and archaeological heritage of the City by publishing appropriate maps, newsletters, brochures and pamphlets, and by sponsoring programs and seminars. 9. To prepare and distribute application forms for the review of proposed alterations, constructions, demolitions or relocations; to hold meetings and public hearings to review applications for certificates of appropriateness affecting proposed or designated landmarks and districts; to approve or disapprove the issuance of certificates of appropriateness; and to submit written findings regarding any project that is the subject of an appeal from a Commission decision to the Council or its duly authorized committee. To prepare comments on preservation related projects to applications for DAPR or other city internal design review processes. 10. To consider applications for certificates of economic hardship; to hold meetings and public hearings to review applications for certificates of economic hardship affecting proposed or designated landmarks and districts; to approve or disapprove the issuance of certificates of economic hardship and to submit written findings regarding any project that is the subject of an appeal from a Commission decision to the Council or its duly authorized committee. 11. To review applications for certificates of special merit; to hold meetings and public hearings to review applications for certificates of special merit affecting proposed or designated landmarks and districts; and to submit written findings regarding any project that is the subject of an application for a certificate of special merit to the Council or its duly authorized committee. 12. To consider applications for subdivision, re-subdivision or consolidation of areas, properties or sites affecting proposed or designated landmarks and districts; to hold meetings and public hearings to review such applications; and to make advisory recommendations to the council or its duly authorized committee regarding such applications. 13. To review applications for planned developments, major zoning variances, and special uses that affect the exterior of designated landmarks structures or structures in historic districts and that are visible from the public way, not to include Lake Michigan; to hold meetings and public hearings and/or joint meetings and public hearings with the Plan Commission and/or Zoning Board of Appeals to review applications for planned developments, major zoning variances, and special uses affecting proposed or designated landmarks and districts; and to make advisory recommendations to the Zoning Board of Appeals, Plan Commission and/or the Council or its duly authorized committee regarding the planned development, major zoning variance, or special use application. 594 of 684 29-O-18 ~12~ 14. To develop a description of critical features for review of alteration, construction or relocation of landmarks or properties, structures, or objects in districts consistent with the Secretary of Interior's "Standards For Rehabilitation Offor the Treatment of Historic Properties", as amended. 15. To review proposed planned development applications, zoning amendments, applications for conditional uses, applications for zoning variances, or applications for fences that affect proposed or designated landmarks andor districts. 16. To review and consider applications for landmark rescissions and to submit written findings regarding landmark rescission. The Commission shall consider whether the landmark or district no longer meets the criteria for designation, and make a recommendation to the Council or its duly authorized committee as provided in Subsection 2-8-5(E), including a report concerning whether the landmark or district does or does not continue to retain significance and integrity. 16.17. To administer, on behalf of the City, any property or full or partial interest in property, including preservation or conservation easements, that the City may have or accept as a gift or otherwise, upon authorization and approval by the Council. 17.18. To apply for, accept, and administer on behalf of the City such gifts, grants and money as may be appropriate for the purposes of this Chapter, upon authorization and approval by the Council. 18.19. To call upon available City staff members as well as other experts for technical advice. 19.20. To testify before all boards and commissions, including DAPR, the Plan Commission and the Zoning Board of Appeals, on any matter affecting historically, culturally, architecturally or archaeologically significant areas, sites, structures and objects. 20.21. To confer recognition upon the owners of landmarks or properties, structures, sites, or objects within districts or other historic preservation efforts by means of certificates, plaques, markers or awards. 21.22. To assist in the development, review or amendment of a preservation component in the Ccomprehensive general Pplan of the City. 22.23. To periodically review the zoning ordinance of the City, and to make recommendations to the Council concerning any amendments appropriate for the protection and continued use of landmarks or properties, structures, sites or objects within districts. 23.24. To review and comment to the appropriate department or agency concerning City projects or activities affecting landmarks or districts or areas, properties, structures, sites or objects eligible for designation as landmarks or districts. 24.25. To provide by rules for circumstances under which the City Manager or his/her designee may administratively review and issue certificates of appropriateness for certain routineapplications for minor kinds of work 595 of 684 29-O-18 ~13~ applications without formal review and approval by the commission itself , in accordance with the Commission’s rules and proce dures. 25.26. To prepare a list of areas, properties, structures, sites or objects eligible for designation as a landmark or district. 26.27. To adopt its own procedural regulationsrules and procedures. 27.28. To file a petition with the Community Development Department requesting that the Community Development Department proceed to take action against any owner of record or any other appropriate person or persons in connection with a landmark or property, structure, site or object within a district that is reasonably believed to be in violation of the building code of the City. 28.29. To consider applications for signs affecting proposed or designated landmarks and districts; to hold meetings and public hearings to review such applications; and to make advisory recommendations to DAPR the sign review and appeals board regarding such applications. 29.30. To undertake any other action or activity necessary or appropriate to the implementation of its powers and duties or to implementation of the purposes of this Chapter. 2-8-4. - CRITERIA FOR DESIGNATION. Every nominated landmark or district must meet one or more of the following specified criteria for designation. (A) The Commission shall limit their consideration to the following criteria in making a determination on a nomination of an area, property a district, site, building, structure, site or object for designation by ordinance as a landmark or historic district: 1. Its location as a site of a significant historic or prehistoric an event or activity that is significant to the broad patterns of history of the City, State, Midwest region, or the United States, which may or may not have taken place within or involved the use of any existing improvements on the property; 2. Its identification with a person or persons who significantly contributed to the historic, cultural, architectural, archaeological or related aspect of the development of the City, State, Midwest region or the United States; 3. Its exemplification of an architectural type, style, or design, or type of construction distinguished by innovation, rarity, uniqueness or overall quality of design, detail, materials or craftsmanship; 4. Its identification as the work of an architect, designer, engineer , developer, or builder whose individual work is significant in the history or development of the City, the State, the Midwest region or the United States; 5. Its exemplification of important planning and urban design techniques distinguished by innovation, rarity, uniqueness or overall quality of design or detail; 596 of 684 29-O-18 ~14~ 6. Its association with important cultural, or social, political, or economic aspects or events in the history of the City, the State, the Midwest region or the United States; 7. Its location as a site of an important historic or prehistoric archaeological resource; 8. Its representation of an historic, cultural, architectural, archaeological or related theme expressed through distinctive areas, properties districts, sites, buildings, structures, sites or objects that may or may not be contiguous; 9. Its unique location or distinctive physical appearance or presence representing an established and familiar visual feature of a neighborhood, community or the City; 10. Its exemplification of a pattern of neighborhood development or settlement significant to the cultural history or traditions of the City, whose components may lack individual distinction. (B) Integrity of Landmarks and Districts. Any area, property district, site, building, structure, site or object that meets any one or more of the criteria in Subsection 2-8-4(A) shall also havepossess sufficient integrity of location, design, setting, materials, and workmanship, to make it worthy of preservation or restoration feeling, and association to convey its historic significance. 2-8-5. - NOMINATION, CONSIDERATION AND DESIGNATION OF LANDMARKS AND DISTRICTS. (A) Initiation of Nomination. Nomination of an area, propertyLocal nomination of a district, building, structure, site or object for consideration and designation as a landmark or district shall be submitted to the Commission on a form prepared by the Commission, and may be submitted by any of the following: 1. A Commissioner or member of the Commission. 2. A member of the Plan Commission. 3. A member of the Council. 4. The Mayor. 5. Any resident of the City. 6. Any not-for-profit organization with its principal place of business in the City. 7. An owner of record. (B) Withdrawal of Nomination. A nomination may be withdrawn by the person or persons who submitted the nomination form at any time prior to the Commission scheduling a public hearing under Subsection 2-8-5(C). Requests for withdrawal of a nomination after the Commission schedules a public hearing shall be granted only upon an affirmative vote of at least eight (8)six (6) Commissioners. (C) Notification of Nomination and Public Hearing. 1. Owners of record shall be notified, by regular mail, of completion and submission of a nomination form within ten (10)fifteen (15) business days of receipt of the nomination. 2. The Commission shall schedulehold a public hearing on the nomination within forty five (45)ninety (90) days following receipt of the completed 597 of 684 29-O-18 ~15~ nomination form, subject to continuances granted by the Commission . Notice of the time, place and purpose of such hearing shall be given by the Commission at least five (5) business days prior thereto by the following methods: (a) By mailing of notification to each owner of record of a nominated landmark or owner of record of a property, structure, site or object in a nominated district; and (b) By mailing of notification to every association of residents or owners that has registered with the Commission for this purpose. (D) Procedure. The hearing shall be conducted in accordance with the pertinent Section of the rules of the Commission. The Commission shall consider all testimony or evidence relating to the designation criteria in Subsections 2-8-4(A) and (B), from any person who makes written submissions or appears at the public hearing. The owner of any nominated landmark or of property a building, structure, site, lot of record, or object within a nominated district shall be allowed reasonable opportunity to present testimony or evidence concerning the applicability of the designation criteria in Subsections 2-8-4(A) and (B). (E) Recommendation by Commission. Within thirty five (35)seventy (70) days following the close of the public hearing, the Commission shall make a determination upon the evidence as to whether the nominated landmark or district does or does not meet the criteria for designation in Subsections 2-8-4(A) and (B). If the Commission determines that the nominated landmark or district does meet the criteria for designation, the Commission shall direct the City Manager or his/her designee to transmit its recommendation to the Council or its duly authorized committee. Such a recommendation shall be passed by a resolution of the Commission and shall be accompanied by a report to the Council or its duly authorized committee containing the following information: 1. Explanation of the significance or lack of significance of the nominated landmark or district as it relates to the criteria for designation; 2. Explanation of the integrity or lack of integrity of a nominated landmark or district; 3. Identification of critical features of the nominated landmark or areas, properties, sites and objects in a nominated district to provide guidance for review of alteration, construction, demolition or relocation; 4. Proposed design guidelines, if any, for review of alteration, construction, demolition or relocation; 5. A map showing the location of the nominated landmark or the boundaries of the nominated district; and 6. A list, including the address, of every property, structure, site and object in each nominated district classifying each as being of contributing significance or noncontributing significance based on their degree of historic, cultural, architectural or archaeological significance. If the Commission fails to make its recommendation within thirty five (35)seventy (70) days following the close of the public hearing or if the Commission finds that the nominated landmark or district does not meet the criteria for designation, the nomination process shall end. If the Commission fails to make its 598 of 684 29-O-18 ~16~ recommendation within thirty five (35)seventy (70) days following the close of the public hearing or if the Commission votes not to recommend a proposed designation to the Council or its duly authorized committee, the Commission may not reconsider the proposed designation, except as provided in Subsection 2-8- 5(H), for a period of two (2) years from the date of the passage of the thirty five (35)seventy (70) days from the close of the public hearing or the date of the negative Commission vote, whichever is applicable. (F) Notification of Commission Recommendation. Notice of the recommendation of the Commission, including a copy of the report, shall be transmitted to the Council or its duly authorized committee and sent by regular mail to the owner of record of a nominated landmark and to all owners of record within a nominated district, and to the nominator within five (5)fifteen (15) business days following adoption of the resolution and report. (G) Designation by Council. 1. The Council shall, within one hundred twenty (120) days after receiving the recommendations of the Commission regarding the nominated landmark or district, and without further required public hearing, either designate the landmark or district by ordinance or reject designation by resolution. In reaching its decision the Council shall review the evidence and testimony presented to the Commission together with any comment from subsequent public hearings. Should Council fail to reach a decision within one hundred twenty (120) days after receiving the recommendations from the Commission, the interim protection provided under Section 2-8-7 shall no longer be enforceable and the nomination shall be deemed denied. 2. The designation of a nominated local landmark or district, shall require the affirmative vote of a simple majority the members of Council. 3. Notice of the Council's approval of the designation ordinance and effective date of the action of the Council shall be provided by regular mail to the nominator, the owner of record of the nominated landmark, or owners of record of all properties within the nominated district. The notice shall include a copy of the designation ordinance and shall be sent within five (5)fifteen (15) business days following notification ofby the Division of Planning and Zoning. A copy of each designation ordinance shall be sent to the Commission, the Plan Commission and the Division of Building and Inspection Services. 4. If the Council has refused to designate a proposed landmark or district, the Commission may not reconsider the proposed designation, except as provided in Subsection 2-8-5(H), for a period of two (2) years from the date of the Council's refusal to designate. (H) Reconsideration of Previously Nominated Landmarks and Districts. The Commission may reconsider previously nominated landmarks and districts within a period of two (2) years of the Commission's failure to make its recommendation within thirty five (35)seventy (70) days of the close of the public hearing under Subsection 2-8-5(C) or of the Commission's finding that the 599 of 684 29-O-18 ~17~ nominated landmark or district does not meet the criteria for designation or of the Council's refusal to designate the proposed landmark or district only where: 1. Significant new information concerning the previously nominated landmark or district relating to the criteria for designation, under Section 2- 8-4, is provided, and 2. The Commission votes by an affirmative vote of at least eight (8)six (6) Commissioners to reconsider the previously nominated landmark o r district. 2-8-6. - AMENDMENT AND RESCISSION OF DESIGNATION. (A) Designation may be amended or rescinded, only after a period of two (2) years following the designation, upon petition to the Commission and compliance with the same procedures and according to the same criteria set forth herein for designation as follows: 1. Petitions for amendment or rescission of a designation may be submitted by the same persons authorized to submit nominations pursuant to Subsection 2-8-5(A). Petitions for amendment or rescission of a designation shall clearly identify those irreversible alterations occurring subsequent to the date of designation that have affected the significance or integrity of the landmark or district. Petitions shall also identify the new information obtained since the date of designation that has affected the understanding of the significance of the landmark or district. 2. Petitions shall not use the following as justification for amendment or rescission: a. Alterations made in accordance with a Certificate of Appropriateness; b. Alterations made following appeal to the Council; c. Alterations made in accordance with an administrative approval. 2.3. Properly submitted petitions are referred to the Commission for public hearing as provided in Subsection 2-8-5(C). 3.4. In the case of a rescission of a landmark designation or part or all of a district designation, the Commission shall consider whether the landmark or district no longer meets the criteria for designation, and make a recommendation to the Council or its duly authorized committee as provided in Subsection 2-8-5(E), including a report concerning whether the landmark or district does or does not continue to retain significance and integrity. (B) The Council shall rescind or amend a designation only after all of the above procedures have been followed. The Council shall rescind a designation only upon a finding that the designated landmark or district no longer meets the criteria for designation in Section 2-8-4. 2-8-7. - INTERIM PROTECTION FOR NOMINATIONS. (A) An area, propertyA district, site, building, structure, site or object nominated but not yet designated as a landmark or district shall be subject to all the protection provided by this Chapter at the time of submission of a completed nomination to 600 of 684 29-O-18 ~18~ the Commission. A certificate of appropriateness shall be required and obtained for any alteration, construction, demolition or relocation affecting the exterior architectural appearance of a nominated landmark, in the same manner as required for designated landmarks. A certificate of appropriateness shall be obtained for every demolition or relocation of a structure in a nominated district in the same manner as required for designated districts. (B) Alteration, construction, demolition or relocation commenced pursuant to a permit properly issued prior to submission of a nomination to the Commission shall not require a certificate of appropriateness unless such permit has expired, been cancelled of revoked, or the work is not diligently proceeding to completion. (C) The exceptions to the effects of designation found in Section 2-8-14 shall apply to nominated areas, propertiesdistricts, sites, buildings, structures, sites and objects. (D) In reviewing applications for certificates of appropriateness affecting nominated landmarks and areas, propertiesdistricts, sites, buildings, structures, sites and objects in districts during the period of interim controls, the Commission shall review such applications based on the criteria set forth in Section 2-8-9. 2-8-8. - CERTIFICATE OF APPROPRIATENESS. (A) Actions requiring certificate. A certificate of appropriateness shall be required before the following actions affecting the exterior architectural appearance of any landmark or property, structure, site or object within a district may be undertaken: 1. Any alteration, construction or relocation requiring a building permit from the City. 2. Any alteration, construction or relocation that involves the following: (a) Replacement of windows or doors. (b) Addition or replacement of storm windows or doors. 3. Any demolition in whole or in part or land altering activities requiring a permit from the City. (B) Applications for certificate of appropriateness. 1. It shall be unlawful to undertake any of the work specified in Subsection (A) of this Section without first obtaining a certificate of appropriateness from the Commission. Applications for a certificate of appropriateness shall be made on a form prepared by the Commission, and shall be submitted to the Commission. 2. Application forms shall be available from the Commission and the DepartmentDivision of Building and PropertyInspection Services. Applicants may be required to submit plans, drawings, elevations, specifications, and other information as may be necessary for the Commission to adequately review the application. 3. The Commission shall transmit a copy of the application to the DepartmentDivision of Building and PropertyInspection Services within five (5) business days following receipt of a properly completed application. The DepartmentDivision of Building and PropertyInspection Services shall not act upon any permit until the Commission has reviewed the work application and issued a certificate of appropriateness. 601 of 684 29-O-18 ~19~ (C) Review by Commission. 1. The Commission shall review the application and vote to issue or deny the application within forty five (45) days following receipt of the application. The time to consider the application may be extended with the consent of the applicant. The secretary of the Commission or designated staff shall providenotify, by regular mail, the applicant and the owner of record of the time and place of any Commission meeting to consider the application at least five (5) business days prior to the meeting. The applicant or his/her authorized representative shall be allowed to appear and present testimony in regard to the application. 2. The Secretary or his/her designee The City will provide notice, through the use of a third party service, by first class mail to shall also notify, by regular mail, certain affected neighbors of those meetings wherein the Commission shall review applications for Certificates of Appropriateness for any of the following activities: additions to existing structures; construction of new primary structures; relocation of existing primary structures and/or secondary structures; demolition of significant and/or contributing primary structures. Such notice shall be sent to all owners, whose addresses appear on a the current tax assessment list as provided by the City provided by the applicant, of real property located within a radius of two hundred fifty feet (250') of the subject property. Said distance shall include open space, roads, streets, alleys and other rights- of-way. Such notice shall be sent at least five (5) business days prior to the meeting. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The applicant shall pay the City a fee, equivalent to the then-current first class postage rate as determined by the U.S. Postal Service, for each such notice sent. The failure of delivery of such notice shall not invalidate any such hearing. (D) Approval by Commission. If the Ccommissioners votes to approve the application, its action shall be the final administrative decision upon the application. The certificate of appropriateness shall be issued to the applicant within five (5) business days following the decision of the Commission. Upon receipt of the certificate of appropriateness the applicant may complete an application to the Department of Community Development and thePlanning and Zoning and DepartmentDivision of Building and PropertyInspection Services to obtain necessary permits, if any. The certificate of appropriateness shall be valid for a period of one hundred eighty (180) days from the date of issuance by the Commission. Certificates of appropriateness shall not be transferable from the applicant to another subsequent owner of the same property without the consent of the Commission. (E) Disapproval by Commission. If the Ccommissioners votes to disapprove the application, the applicant shall be notified within five (5) business days and the notice shall be accompanied by recommendations to the applicant concerning what changes, if any, in the plans and specifications for the proposed alteration, 602 of 684 29-O-18 ~20~ construction, relocation or demolition would protect the distinctive character of the landmark or district and that would cause the Commission to consider approvalreconsider the application. The Commission shall make reasonable efforts to confer with the applicant, offer technical guidance, and attempt to resolve differences. The applicant may resubmit an amended application based upon the recommendations of the Commission. (F) Administrative approvals. Certificates of appropriateness related to applications for certain routine or emergency kinds of work applicationsor minor zoning variances, as specified by the Commission in its rules, shall be provided upon review and approval by the City Manager or his/her designee. If the City Manager or his/her designee disapproves the proposed work, the applicant may apply to the Commission for review of the application for the certificate of appropriateness under Subsection (C) of this Section. (G) Appeals. 1. Any applicant, following a denial of a certificate of appropriateness by the Commission, may, within thirty (30) days of the denial apply for appeal to the Planning and Development Committee of the Council. 2. An application for appeal shall be submitted to the Commission on a form prepared by the Commission. Within five (5) business days of submission of an application for appeal by the applicant to the Commission, the Commission shall transmit the application to the Planning and Development Committee of the City Council. 3. If no motion to accept the application for appeal is made and adopted at the meeting of the Planning and Development Committee immediately following receipt of the findings and decision of the Commission and the application for appeal, the decision of the Commission shall be final and may be appealed to the Circuit Court of Cook County. 4. If a motion to accept the application for appeal is made and adopted at the meeting of the Pplanning and Ddevelopment Ccommittee held immediately following receipt of the findings and decision of the Commission and the application for appeal, the Planning and Development Committee must affirm, modify or reverse the decision of the Commission within forty five (45) days of the date of approval of the motion to accept the appeal. 5. The Planning and Development Committee shall review the appeal solely on the basis of the record and application of the appropriate standards included in Section 2-8-9 of this Chapter. 6. Denial or grant by the Planning and Development Committee of a certificate of appropriateness is considered a final decision and may be appealed to the Circuit Court of Cook County. 7. The authority to review, grant, and/or deny appeals of certificates of appropriateness pursuant to this Subsection (G) shall vest in the Planning and Development Committee so long as the membership of said Committee consists of all seated Aldermen. Otherwise, said authority rests with the Council or its duly authorized committee. 603 of 684 29-O-18 ~21~ 2-8-9. - STANDARDS FOR REVIEW OF APPLICATIONS FOR CERTIFICATES OF APPROPRIATENESS. (A) Standards for review of alteration. In considering an application for a certificate of appropriateness for alteration the Commission shall consider only the following general standards, specific design guidelines, if any, accompanying the ordinance designating the landmark or district, and the standards included in Subsection (E) of this Section. Nothing in this Chapter shall be construed to prevent ordinary maintenance or repairs that do not involve a change of design, material, or the exterior architectural appearance of a property, structure, site or object as long as the proscribedprescribed review procedures are followed. 1. Every reasonable effort shall be made to adaopt the property, structure, site or object in a manner that requires minimal alteration of the property, structure, site or object and its environment. 2. The distinguishing original qualities or character of a property, structure, site or object and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features shall be avoided whenever possible except when retention represents a hazardous or dangerous condition. 3. All properties, structures, sites and objects shall be recognized as products of their own time. Alterations to sites, buildings, structures, or objects that have no historical basis and that seek to create an earlier appearance shall be discouraged. 4. Changes that may have taken place in the course of time are evidence of the history and development of a property, structure, site or object and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features, materials, finishes, or examples of skilled craftsmanship, or examples of distinctive construction techniques that characterize a property, structure, site or object shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other structures or objects. 7. The surface cleaning of buildings, structures, andor objects shall be undertaken with the gentlest means possible. Sandblasting shall not be undertaken, nor shall other cleaningTreatment methods that will cause damage to the historic materials of the structure, site, or object must not be used. 8. Every reasonable effort shall be made to protect and preserve archaeological resources affected by, or adjacent to, any project. 604 of 684 29-O-18 ~22~ 9. ContemporaryInnovative design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historic, cultural, architectural or archaeological material, and such design is compatible with the features, size, scale, proportion, massing, color, material and character of the property, neighborhood orand environment. 10. Wherever possible, new additions or alterations to structures and objects shall be done in such a manner that if such additions or alterations were to be removed in the future, the essential form and integrity of the structure would be unimpaired. (B) Standards for review of construction. In considering an application for a certificate of appropriateness for new construction and additions to existing buildings, the Commission shall consider only the following general standards, specific design guidelines, if any, accompanying the ordinance designating the landmark or district, and the standards included in Subsection (E) of this Section: 1. Height. Height shall be visually compatible with properties, structures, sites, public ways, objects and places to which it is visiblyvisually related. 2. Proportion of front facades. The relationship of the width to the height of the facades front elevation shall be visually compatible with properties, structures, sites, public ways, objects and places to which it is visually related. 3. Proportion of openings. The relationship of the width to height of windows and doors shall be visually compatible with properties, structures, sites, public ways, objects and places to which the building is visually related. 4. Rhythm of solids to voids in front facades. The relationship of solids to voids in the front facades of a structure shall be visually - compatible with properties, structures, sites, public ways, objects and places to which it is visually related. 5. Rhythm of spacing and structures on streets. The relationship of a structure or object to the open space between it and adjoining structures or objects and the setback from the public ways shall be visually compatible with the properties, structures, sites, public ways, objects and places to which it is visually related. 6. Rhythm of entrance porches, storefront recesses and other projections. The relationship of entrances and other projections to sidewalks shall be visually compatible with the properties, structures, sites, public ways, objects and places to which it is visually related. 7. Relationship of materials and texture. The relationship of the materials and texture of the facades shall be visually compatible with the predominant materials used in the existing structures to which it is visually related. 8. Roof shapes and roof mounted equipment. The roof shape of a structure including any roof mounted equipment shall be visually compatible with the structures to which it is visually related. 9. Walls of continuity. Facades and property and site structures, such as masonry walls, fences and landscape masses, shall, when it is a 605 of 684 29-O-18 ~23~ characteristic of the area, form cohesive walls of enclosure along a street, to ensure visual compatibility with the properties, structures, sites, public ways, objects and places to which such elements are visually related. 10. Scale of a structure. The size and mass of structures in relation to open spaces, windows, door openings, porches and balconies shall be visually compatible with the properties, structures, sites, public ways, objects and places to which they are visually related. 11. Directional expression of front elevationfacades. A structure shall be visually compatible with the properties, structures, sites, public ways, objects and places to which it is visually related in its directional character, whether this be vertical character, horizontal character or non-directional character. 12. Original qualities. The For additions to existing structures, the distinguishing original qualities or character of a property, structure, site or object and its environment shall notshould be destroyedpreserved. The alteration of any historic, or material or distinctive architectural features should be avoided when possible. 13. Archaeological resources. Every reasonable effort shall be made to protect and preserve archaeological resources affected by, or adjacent to any project. 14. ContemporaryInnovative design. ContemporaryInnovative design for new construction and additions to existing properties shall not be discouraged when such new construction or additions do not destroy significant historic, cultural or architectural material, and such design is compatible with the size, scale, color, material and character of the property, neighborhood or environment. 15. New additions. Wherever possible, new additions to structures or objects shall be done in such a manner that if such additions were to be removed in the future, the essential form and integrity of the structurehistoric property and its environment would be unimpaired. 16. New construction. In considering new construction such as a new free standing structure, the Commission shall not impose a requirement for the use of a single architectural style or period, though it may impose a requirement for compatibility. 17. Signs. Any sign that is readily visible from a public street shall not be incongruous to the historic character of the landmark or the district. Recommendations regarding signs are advisory only and may be referred to the Sign Review and Appeals Board for considerationDAPR. (C) Standards for review of relocation. In considering an application for a certificate of appropriateness for relocation, the Commission shall consider only the following general standards, specific design guidelines, if any, accompanying the ordinance designating the landmark or district, and the standards included in Subsection 2-8-9(E): 1. The historic or urban design character and aesthetic interest Whether the historic or urbanistic character of the existing site or setting would be 606 of 684 29-O-18 ~24~ negatively impacted by the relocation of the structure or object contributes to its present setting. 2. Whether there are definite plans for the area to be vacated and what the effect of those plans on the character of the surrounding area. 3. Whether the relocation of the structure or object can be accomplished without significant damage to its physical integrity. 4. Whether the proposed relocation area is compatible with the historic, cultural or architectural character of the structure or object. (D) Standards for review of demolitions. In considering an application for a certificate of appropriateness for demolition, the Commission shall consider only the following general standards and the standards included in Subsection 2-8-9(E): 1. Whether the property, structure or object is of such historic, cultural, architectural or archaeological significance that its demolition would be detrimental to the public interest and contrary to the general welfare of the people of the City and the State. 2. Whether the property, structure or object contributesrelates to the distinctive historic, cultural, architectural or archaeological character of the district as a whole and should be preserved for the benefit of the people of the City and the State. 3. Whether demolition of the property, structure or object would be contrary to the purpose and intent of this Chapter and to the objectives of the historic preservation for the applicable district. 4. Whether the property, structure or object is of such old, unusual or uncommondistinctive design, texture, and/or material that it could not be reproduced without great difficulty and/or expense. 5. Whether the property, structure or object is of such physical condition that it represents a danger and imminent hazard condition to persons or property and that retention, remediation, or repair are not physically possible or require great difficulty and/or expense. 5.6. Except in cases where the owner has no plans for a period of up to five (5) years to replace an existing landmark or property, structure or object in a district, no certificate of appropriateness shall be issued until plans for a replacement structure or object have been reviewed and approved by the Commission. (E) In addition to the above standards, the Commission shall also consider the Secretary of Interior's "Standards for Rehabilitationthe Treatment of Historic Properties," as amended. 2-8-10. - CERTIFICATE OF ECONOMIC HARDSHIP. (A) Application. Any applicant, following a final decision of the Commission or the Council or its duly authorized committee denying a certificate of appropriateness, may, within thirty (30) days of the denial, make application for a certificate of economic hardship on a form prepared by the Commission and submitted to the Commission. Application forms shall be available from the Commission. (B) Standard to be Applied. The Commission shall only approve an application for a certificate of economic hardship upon a determination that the denial of the 607 of 684 29-O-18 ~25~ certificate of appropriateness has resulted in the denial of all reasonable use of and return from the property. (C) Consideration of Evidence. In applying this standard, the Commission shall consider among other things any evidence presented concerning the following: 1. Any opinions from a licensed structural engineer or licensed architect with experience in renovation, restoration or rehabilitation as to the structural soundness of any structures or objects on the property and their suitability for continued use, renovation, restoration or rehabilitation. 2. Any estimates prepared by a licensed architect or licensed structural engineer, of the cost of the proposed alteration, construction, demolition or relocation and an estimate of any additional cost that would be incurred to comply with the recommendations of the Commission for changes necessary for it to be approved. 3. Any estimates prepared by a realtor licensed by the State or an appraiser certified by the State of the market value of the property in its current condition; after completion of the proposed alteration, construction, demolition or relocation; after any expenditures necessary to comply with the recommendations of the Commission for changes necessary for it to approve a certificate of appropriateness; and in the case of a proposed demolition, after renovation of the existing property for continued use. 4. In the case of a proposedFor applications for Certificate of Economic Hardships proposing demolition, any estimates, prepared by licensed architects, real estate consultants and appraisers or other real estate professionals licensed or certified by the State and experienced in rehabilitation, as to the economic feasibility of restoration, renovation or rehabilitation of any existing structures or objects. 5. Any and all applicable zoning provisions and incentives. (D) Information to be Supplied by Applicant. The applicant shall submit by affidavit the following information: 1. The assessed value of the property, structure, site or object for the two (2) most recent assessments. 2. Real property taxes for the previous two (2)three (3) years. 3. The amount paid for the property, structure, site or object by the owner, the date of purchase and the party from whom purchased, including a description of the relationship, if any, between the owner and the person from whom the property was purchased. 4. The current balance of any mortgages or any other financing secured by the property, structure, site or object, and the annual debt service, if any, for the previous two (2)three (3) years. 5. All appraisals obtained within the previous two (2)three (3) years by the owner or applicant in connection with purchase, offerings for sale, financing or ownership of the property, structure, site or object. 6. All listings of the property, structure, site or object for sale or rent, price asked and offers received, if any, within the previous four (4) years. 608 of 684 29-O-18 ~26~ 7. All studies cCommissioned by the owner as to profitable renovation, rehabilitation or utilization of any structures or objects on the property for alterative use. 8. For income producing property or structures, itemized income and expense statements from the property or structures for the previous two (2)three (3) years. 9. For other non-residential properties, itemized income and expense statements, as well as grants, endowments, and other assets or funding sources. 9.10. Estimates, prepared by general contractors licensed by the City or licensed architects, of the cost of the proposed alteration, construction, demolition or relocation and an estimate of any additional cost that would be incurred to comply with the recommendations of the Commission for changes necessary for it to approve a certificate of appropriateness. 10.11. Form of ownership or operation of the property, structure, site or object whether sole proprietorship, for-profit or not-for-profit corporation, limited partnership, joint venture or other. 11.12. Any other information, documentation or evidence as the Commission determines to be necessary to its application of the standard in Subsection 2-8-10(B). 12.13. Where applicable, the information, evidence or documentation requested by the Commission or provided by the applicant shall bear the imprint of the professional seal of the individual preparing such information, evidence or documentation. (E) Failure by Applicant to Submit Requested Information. In the event that any of the information required to be submitted by the applicant is not reasonably available, the applicant shall file with the affidavit a statement of the information that cannot be obtained and shall describe the reasons why such information is unavailable. (F) Public Hearing. The Commission shall hold a public hearing on the application for certificate of economic hardship within thirty five (35) days following receipt of the completed application form and all information required to be submitted therewith. 1. Notice of the time and place of the public hearing shall also state the general nature of the question involved, and shall be given not less than five (5) business days prior to the date of such hearing by the following methods: (a) By mailing of notification to the applicant and the owner of record of the affected landmark or property, site, building, structure, site or object in a district; and (b) By mailing of notification to the owners of record of all property within two hundred fifty feet (250') of the affected landmark or property, site, building, structure, site or object in a district; and (c) By mailing of notification to every association of residents or owners who have registered an association name with the Commission for this purpose; and 609 of 684 29-O-18 ~27~ (d) By publication in a newspaper ofmanner available City-wide circulationby either a newspaper or the city website. It shall be the responsibility of the applicant to provide to the Commission, by affidavit, the names and addresses of all owners of record pursuant to Subsection 2-8-10(F)1(b) of this Chapter. 2. The hearing shall be conducted in accordance with the pertinent Section of the rules of the Commission. 3. No member of the Commission absent from the entire hearing shall be eligible to vote on any matter that is the subject of the hearing until such member is provided with copies, transcripts or tapes of all testimony and evidence presented. 4. The Commission may continue a proceeding for such additional time as it reasonably takes an applicant, any other interested person or the Commission to comply with a request for additional information, documentation or evidence. (G) Determination by the Commission. The determination by the Commission of whether the denial of the certificate of appropriateness has or has not resulted in economic hardship or the denial of all reasonable use of and return from the property shall be made within thirty five (35) business days following the close of the public hearing and submission of all information, documentation or evidence requested by the Commission. The determination shall be accompanied by findings of fact and a report stating the reasons for the decision. (H) Disapproval by Commission. If the determination of the Commission is to disapprove the application for a certificate of economic hardship, the applicant shall be notified within five (5) business days. The notice shall include a copy of the findings of fact. The Commission’s report will be provided within thirty-five (35) business days following the closing of the public hearing. (I) Determination of Economic Hardship. 1. If the determination of the Commission is that the denial of the certificate of appropriateness has resulted in the denial of all reasonable use of and return from the property, the Commission shall issue a certificate of economic hardship no later than ninety (90) days following the date of the determination of economic hardship unless during that time the Council approves an incentive plan pursuant to Subsections 2-8-10(J) and (K). 2. A copy of the determination of the Commission together with the findings of fact shall be mailed to the applicant and transmitted to the Council or its duly authorized committee within five (5)thirty-five (35) business days following the determination of economic hardship. (J) Incentive Plan. The purpose of an incentive plan is to provide a mechanism to allow a reasonable use of and return from the property without the complete or partial alteration or demolition of a landmark or property, structure, site or object in a district. This incentive plan may include, but is not limited to, property tax relief, loans or grants from the City or other public or private sources, acquisition by purchase or eminent domain, building and safety code modifications to reduce the cost of maintenance, restoration, rehabilitation or renovation, changes in applicable zoning regulations including a transfer of development 610 of 684 29-O-18 ~28~ rights, or relaxation of the provisions of this Chapter sufficient to allow reasonable use of and return from the property. (K) City Council Consideration of Incentive Plan. 1. The Commission shall forward a report recommending an incentive plan to the Council or its duly authorized committee. Upon receipt of the report the Council or its duly authorized committee shall give prompt consideration to the incentive plan. 2. The Council shall approve or disapprove the incentive plan allowing the reasonable use of and return from the property within ninety (90) days following determination by the Commission. 3. If the Council does not approve an incentive plan within the time specified, the report and recommendation of the Commission regarding the incentive plan shall be deemed to be denied. 4. A copy of the ordinance enacted by the Council together with the incentive plan, if any, shall be mailed to the applicant and transmitted to the Commission within five (5) business days following the enactment of the ordinance. (L) Issuance of Certificate of Economic Hardship. 1. Upon receipt by the Commission of a copy of a resolution disapproving an incentive plan, or upon failure of the Council to act to either approve or disapprove an incentive plan pursuant to Subsections 2-8-10(J) and (K), the Commission shall issue a certificate of economic hardship to the applicant within five (5) business days. The certificate of economic hardship for demolition may be subject to conditions for subsequent construction including compliance with the standards included in Section 2-8-9. The certificate of economic hardship shall be valid for a period of one hundred eighty (180) days from issuance by the Commission. Certificates of economic hardship shall not be transferable from the applicant to another subsequent owner of the same property. 2. The DepartmentDivision of Building and PropertyInspection Services shall be notified of the decision to issue a certificate of economic hardship within five (5) business days of issuance. 3. A certificate of appropriateness shall be issued to the applicant simultaneously with the delivery of the certificate of economic hardship. 4. Notwithstanding approval of a certificate of economic hardship, no permit for demolition of a landmark or a property, structure or object in a district shall issue except simultaneous to the issuance of a building permit for the replacement property, structure or object. (M) Appeals. 1. Any applicant or other interested party, following a denial of a certificate of economic hardship by the Commission, may, within thirty (30) days of the denial apply for appeal to the Council or its duly authorized committee. 2. An application for appeal shall be submitted to the Commission on a form prepared by the Commission. Within five (5) business days of submission of an application for appeal by the applicant to the Commission, the 611 of 684 29-O-18 ~29~ Commission shall transmit the application to the Council or its duly authorized committee. 3. If no motion to accept the application for appeal is made and adopted at the meeting of Council or its duly authorized committee immediately following receipt of the findings and decision of the Commission and the application for appeal, the decision of the Commission shall be final and may be appealed to the Circuit Court of Cook County. 4. If a motion to accept the application for appeal is made and adopted at the meeting of Council or its duly authorized committee held immediately following receipt of the findings and decision of the Commission and the application for appeal, the Council or its duly authorized committee must affirm, modify or reverse the decision of the Commission within forty five (45) days of the date of approval of the motion to accept the appeal. 5. Council or its duly authorized committee shall review the appeal solely on the basis of the record and application of the standards included in Subsection 2-8-10(B). 6. Denial or grant by the Council or its duly authorized committee of a certificate of economic hardship is considered a final decision and may be appealed to the Circuit Court of Cook County. 2-8-11. - CERTIFICATE OF SPECIAL MERIT. (A) Application. Any applicant, following a final decision of the Commission or the Council or its duly authorized committee denying a certificate of appropriateness, may, within thirty (30) days of the denial, make application for a certificate of special merit on a form prepared by the Commission and submitted to the Commission. Application forms shall be available from the Commission. (B) Council Determination. A project shall not receive a certificate of special merit unless the Council determines that: 1. The project is consistent with the Comprehensive Plan of the City; and 2. The project is necessary and in the public interest and will provide public and civic benefits, including but not limited to social or other benefits that are significant to the community and particularly desirable at the location proposed. Such benefits that further the general welfare of the residents of the City must substantially outweigh the loss of or the effect upon the affected landmark or property, structure, site or object in a district. Such benefits shall not consist solely of monetary or economic benefits to the City or other parties arising from economic development, property taxes, or other financial returns. (C) Standard to be Applied. A certificate of special merit shall be approved only on a showing by the applicant that: 1. There is no feasible and prudent alternative site for the proposed project; and 2. Use of the existing landmark or area, property, structure, site or object located in a district for the special merit use is not financially and physically feasible; and 612 of 684 29-O-18 ~30~ 3. The proposed project includes all possible planning to minimize harm to the existing landmark or area, property, structure, size or object in a district resulting from such special merit use. (D) Public Hearing. Submission of Application for Certificate of Special Merit: Within five (5)thirty-five (35) business days of submission of an application for certificate of special merit the Commission shall transmit the application to the Council or its duly authorized committee. (E) The Council or its duly authorized committee shall hold a public hearing on the application for certificate of special merit within thirty five (35) days following receipt of the completed application form in accordance with the pertinent Section of its rules and procedures. 1. Notice of the time and place of the public hearing shall also state the general nature of the question involved and shall be given not less than five (5) business days prior to the date of such hearing by the following methods: (a) By mailing of notification to the applicant and the owner of record of the landmark or property, structure, site or object in a district; and (b) By mailing of notification to the owners of record of all property within two hundred fifty feet (250') of the landmark or properties, structure, site or object in a district; and (c) By mailing of notification to every association of residents or owners who have registered an association name with the Commission for this purpose; and (d) By publication in a newspaper of City-wide circulation. It shall be the responsibility of the applicant to provide to the Commission, by affidavit, the names and addresses of all owners of record pursuant to Subsection 2-8-11(E)1(b) of this Chapter. (F) Findings. The Commission shall present written findings at the public hearing addressing the significance of the landmark or area, property, structure, site or object in a district affected by the proposed structure, and the standards for issuance of a certificate of special merit included in Subsections 2-8-11(B) and (C). (G) Council Action. Within ninety (90) days of the close of the public hearing the Council may approve or deny the application of certificate of special merit. If the certificate of special merit is not acted upon by Council within ninety (90) days of the close of the public hearing, the application for certificate of special merit shall be deemed denied. (H) Approval of Certificate of Special Merit. Council shall transmit a copy of the ordinance approving a certificate of special merit to the Commission within five (5)fifteen (15) business days following the enactment of the ordinance. The Commission shall issue a certificate of appropriateness within five (5)thirty-five (35) business days after the applicant: 1. Provides the Commission with appropriate documentation completed by a preservation professional of any landmark or property, structure or object in a district that is proposed for demolition, and 613 of 684 29-O-18 ~31~ 2. Completes the review process for construction, under Subsection 2-8-9(B) of this Chapter, with the Commission for the proposed project, or submits to the Commission evidence that the site of the landmark or property, structure, or object in a district is subject to new development as part of a development plan. (I) Validity. The certificate of special merit shall be valid for a period of one hundred eighty (180) days from issuance by the Council. Certificates of special merit shall not be transferable, without the consent of Council, from the applicant to another subsequent owner of the same property. (J) Demolition of Landmark. Notwithstanding approval of a certificate of special merit, except as otherwise expressly provided in another provision of this Chapter, no permit for demolition of a landmark or a property, structure or objec t in a district shall issue except for projects that are part of a development plan, or simultaneous to the issuance of a building permit for the replacement property, structure or object. (K) Denial of Certificate of Special Merit. Denial or grant by the Council of a certificate of special merit is considered a final decision and may be appealed to the Circuit Court of Cook County. 2-8-12. - REVIEW OF APPLICATIONS FOR SUBDIVISION, RESUBDIVISION OR CONSOLIDATION. (A) Prior to review of any subdivision, resubdivision or consolidation pursuant to Title 4, Chapter 13 "Subdivisions," Sections 1 through 3, of any landmark, area, property, structure or site in a district, Council or its duly authorized committee shall request a report by the Commission regarding the effect of the proposed subdivision, resubdivision or consolidation on the landmark or district. Review by the Commission shall be advisory. (B) The Commission shall review the application for subdivision, resubdivision or consolidation based on the following standards: 1. The design of the subdivision, resubdivision or consolidation shall: (a) Preserve, adaptively use, or otherwise protect the landmark, or area, property, structure, site or object in the district; and (b) Provide the location and design of new structures and objects that are visually compatible with the landmark or areas, propertiessites, buildings, structures, sites and objects in the district; and (c) Not result in blocking or otherwise obstructing, as viewed from a public street or public way, not to include Lake Michigan, the critical features of the landmark or area, property, structure, site or object in the district; and (d) Preserve and protect the critical features of the streetscape associated with the landmark, or area, property, structure, site or object in the district; and (e) Not adversely affect traffic patterns, Mmunicipal services, adjacent property values, or the general harmony of the District. 2. Alteration, construction, demolition and relocation shall be consistent with Section 2-8-9. 614 of 684 29-O-18 ~32~ (C) Within thirty five (35) days of the request of the report by Council or its duly authorized committee pursuant to Subsection 2-8-12(A)Commission’s review, the Commission shall prepare written findings and, by majority vote, issue to the Council or its duly authorized committee a recommendation on the suitability of creating the proposed subdivision, resubdivision or consolidation. (D) Based on the recommendations received by Council or its duly authorized committee, Council shall consider whether the proposed subdivision, resubdivision or consolidation is consistent with the standards provided in Subsection 2-8-12(B). (E) If Council finds that the proposed subdivision, resubdivision or consolidation is not consistent with the standards provided in Subsection 2-8-12(B), the Council may deny the application for subdivision, resubdivision or consolidation. 2-8-13. - REDESIGNATION OF PREVIOUSLY DESIGNATED LANDMARKS AND DESIGNATION OF EXISTING DISTRICTS LISTED IN THE NATIONAL REGISTER OF HISTORIC PLACES. (A) Any areas, properties, structures, sites or objects designated by Council in previous ordinances and resolutions are found to meet the criteria for designation in Section 2-8-4 of this Chapter based on findings of fact submitted to Council in support of said previous designation ordinances and resolutions and are hereby redesignated as landmarks under the provisions of this Chapter. (See Schedule B, "List of Evanston Landmarks," at end of this Chapter.) (B) The Evanston Lakeshore Historic District listed in the National Register of Historic Places on September 29, 1980, is found to meet the criteria for designation in Section 2-8-4 of this Chapter and is hereby designated as an historic district under the provisions of this Chapter. (See Schedule A, "Map," at end of this Chapter.) (C) The Evanston Ridge Historic District listed in the National Register of Historic Places on March 3, 1983, is found to meet the criteria for designation in Section 2-8-4 of this Chapter and is hereby designated as an historic district under the provisions of this Chapter. (See Schedule A, "Map," at end of this Chapter.) (D) The Suburban Apartment Buildings in Evanston, Illinois, Thematic Resources Historic District listed in the National Register of Historic Places in 1984 is found to meet the criteria for designation in Section 2-8-4 of this Chapter and is hereby designated as an historic district under the provisions of this Chapter. (See Schedule B, "List of Evanston Landmarks," at end of this Chapter.) (E) The Local Northeast Evanston Historic District designated by City Council on May 22, 2000 was found to meet the criteria for designation in Section 2-8-4 of this Chapter and was designated as a historic district under the provisions of this Chapter. (See Schedule A, “Map,” at end of this Chapter. (F) The Women’s Temperance Christian Union (WCTU) Historic District, designated by City Council on April 13, 2010 was found to meet the criteria for designation in Section 2-8-4 of this Chapter and was designated as a historic district under the provisions of this Chapter. (See Schedule A, “Map,” at end of this Chapter . 2-8-14. - EXCEPTIONS TO ISSUANCE OF CERTIFICATE OF APPROPRIATENESS. 615 of 684 29-O-18 ~33~ (A) The limitations upon the issuance of demolition permits or building permits in any district or affecting any landmark, shall not apply when alteration, construction, demolition or relocation involved in the permit has been ordered by the Division of Building and Inspection Services for the preservation of the public health or safety. (B) If the Division of Building and Inspection Services has ordered alteration, construction, demolition or relocation of a landmark or a property, structure or object located within a district, the Commission shall be notified of the proposed alteration, construction, demolition or relocation. If the Commission disagrees with the plan, the Commission shall have the right to delay the proposal sixty (60) days by submitting a delay request. During the delay period, the Commission may develop alternative plans for consideration. If after sixty (60) days no such alternative plans can be developed, the proposed alteration, construction, demolition or relocation may proceed as ordered. 2-8-15. - PENALTIES. (A) Fines for Violation. Failure to perform any act required by this Chapter or performance of any act prohibited by this Chapter shall constitute a violation. Any person violating any of the provisions of this chapter shall be subject to a fine of up to five hundred dollars ($500.00) for each day on which a violation exists. (B) Penalty For Willful Violation Or Gross Negligence. In addition to the fines authorized by Subsection (A) of this Section, a person who willfully or through gross negligence violates the provisions of this chapter by participating in alteration, construction, demolition or relocation affecting a property, structure, site or object nominated or designated as a landmark or located in a nominated or designated district without complying with the required procedures in this Chapter for review of such alteration, construction, demolition and relocation, shall not be issued building permits, certificates of occupancy, licenses and curb cut permits for alteration, construction, demolition or relocation affecting such property, structure, site or object for a period of five (5) years following the date of the violation except to correct structural defects affecting the foundation, roof, walls, partitions, floor supports, ceilings and chimneys of the nominated or designated landmark or property, structure, site or object located in a nominated or designated district. (C) Other Remedies. Notwithstanding the provisions of Subsections (A) and (B) of this Section, the City may institute appropriate proceedings in law and equity to prevent or remedy any violation of the provisions of this Chapter. In the case of willful violation or gross negligence by any person, the City may seek reversal of the prohibited work without regard to economic hardship. 2-8-16. - FEES. Persons who file applications for review by the historic pPreservation Commission shall pay an application fee or fees as determined by the type of application(s). (A) Minor Work On Existing Primary And Accessory Structures: Applicants shall pay a fee of twenty five dollars ($25.00)one hundred fifty dollars ($150.00) for 616 of 684 29-O-18 ~34~ applications for minor work on existing primary and accessory structures, including, but not limited to, the following projects: 1. Roof replacement; 2. Replacement of existing windows and doors; 3. Replacement of existing storm windows and storm doors; 4. Replacement of garage/coach house doors; 5. New window and door openings on accessory buildings; 6. New installation or replacement of fences; 7. Repair, restoration and replacement of existing exterior finish materials when such work affects less than twenty five percent (25%) of the finish materials on exterior walls or facades; 8. Replacement of existing exterior stairs and/or steps; 9. Installation of antennas or satellite dishes; 10. Porches: replacement of roof, columns, decks, railings, stairs; 11. Installation of air conditioning units; 12. Installation of arbors and trellises; 13. Installation of exterior lighting fixtures; and 14. Reopening enclosed porches. (B) Construction Of Garages And Accessory Structures: Applicants shall pay a fee of thirty dollars ($30.00)three hundred eighty five dollars ($385.00) for applications for construction of garages and accessory structures, including, but not limited to, the following projects: 1. New garages and coach houses/barns; 2. Porte-cocheres; 3. Storage sheds; 4. New decks and stairs; 5. Freestanding solar panels; 6. Swimming pools; 7. Tennis courts; 8. Basketball courts; and 9. Fire escapes. (C) Major Work; Alterations And Construction: Applicants shall pay a fee of thirty five dollars ($35.00)three hundred eighty-five dollars ($385.00) for applications for major alterations and construction, including, but not limited to, the following projects: 1. Alterations to the existing primary structures (e.g., new dormers; new window or door openings; changing or altering roof design or pitch; balconies); 2. Construction of additions not greater than twenty five percent (25%) of the building's square footage; 3. Enclosure of existing open porches; 4. Installation of solar panels on existing buildings; 5. Repair, restoration and replacement of existing exterior materials when affecting more than twenty five percent (25%) of the exterior walls or facades; 6. Construction of new driveways; 617 of 684 29-O-18 ~35~ 7. Construction of terraces at grade; 8. Construction of gazebos; 9. Installation of awnings, canopies and signs; and 10. Construction of off street parking. (D) Construction Of Additions Greater Than Twenty Five Percent Of The Existing Building Square Footage: Applicants shall pay a fee of fifty dollars ($50.00)five hundred dollars ($500.00) for applications for construction of new additions greater than twenty five percent (25%) of the existing building square footage, including additions of one or more stories and additions over the existing footprint of buildings. (E) Construction Of New Primary Structures: Applicants shall pay a fee of seventy five dollars ($75.00)one thousand dollars ($1,000.00) for applications for construction of new primary buildings. (F) Demolition Of A Landmark Structure: Applicants shall pay a fee of five hundred thousand dollars ($5,000.00) for applications for the demolition of a landmark structure. (G) Demolition Of Significant Or Contributing Structure: Applicants shall pay a fee of three hundred fifty dollars ($350.00)three thousand five hundred dollars ($3,500.00) for applications for the demolition of a significant or contributing structure. (H) Demolition Of Nonsignificant Or Noncontributing Structure: Applicants shall pay a fee of two hundred fifty dollars ($250.00)two thousand five hundred dollars ($2,500.00) for applications for the demolition of a nonsignificant or noncontributing structure. (I) Rescission Of Landmark Designation: Applicants shall pay a fee of two hundred fifty dollars ($250.00)two thousand five hundred dollars ($2,500.00) for applications for the rescission of a landmark designation when the landmark is not demolished. (J) Post-approval Amendments: Applicants shall pay a fee of twenty five dollars ($25.00)three hundred eighty five dollars ($385.00) for applications for review of proposed amendments to previously approved projects. (K) Post-approval Amendments – Minor Work: Applicants shall pay a fee of one hundred fifty dollars ($150.00) for applications for review of proposed minor amendments to previously approved projects. (L) Nomination of Landmark: Applicants shall pay a fee of one hundred dollars ($100.00) for applications for nomination of a landmark. 2-8-17. - SEVERABILITY. If any provision or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of this Chapter which can be given effect without the invalid provision or application, and to this end, the provisions are declared to be severable. Chapter 2-9, Schedule B - Listing Of Evanston Landmarks - By Address Evanston Preservation Ordinance Adopted March 21, 1994 618 of 684 29-O-18 ~36~ 1025 Asbury Avenue 1038 Asbury Avenue 1112 Asbury Avenue 1117 Asbury Avenue 1120 Asbury Avenue 1124 Asbury Avenue 1141 Asbury Avenue 1231 Asbury Avenue 1232 Asbury Avenue 1239 Asbury Avenue 1308 Asbury Avenue 1311 Asbury Avenue 1314 Asbury Avenue 1318 Asbury Avenue 1326 Asbury Avenue 1332-1334 Asbury Avenue 1335 Asbury Avenue 1404 Asbury Avenue 1425-35 Asbury Avenue (Fence only; 1200 Block Lake St.; 1426-36 Ridge Ave.) 1454 Asbury Avenue 1459 Asbury Avenue 1501 Asbury Avenue 1512 Asbury Avenue 1513 Asbury Avenue 1710 Asbury Avenue 1714 Asbury Avenue 1720 Asbury Avenue 1723 Asbury Avenue 1724 Asbury Avenue 1733 Asbury Avenue 1734 Asbury Avenue 1742 Asbury Avenue 1800 Asbury Avenue 1812 Asbury Avenue 1817 Asbury Avenue 1820 Asbury Avenue 1832 Asbury Avenue 1833 Asbury Avenue 1910-12 Asbury Avenue 1916 Asbury Avenue 1918 Asbury Avenue 2142 Asbury Avenue 2146 Asbury Avenue 2231 Asbury Avenue 2319 Asbury Avenue 2769 Asbury Avenue (1234 Isabella St.) 619 of 684 29-O-18 ~37~ 327 Ashland Avenue 914 Ashland Avenue 943 Ashland Avenue 1208 Ashland Avenue 1319 Ashland Avenue 1321 Ashland Avenue 1323 Ashland Avenue 1417 Ashland Avenue 1500 Ashland Avenue 1505 Ashland Avenue 1550 Ashland Avenue 1570-74 Ashland Avenue 1575 Ashland Avenue 1580 Ashland Avenue (1502 Davis St.) 1583 Ashland Avenue 1600-02 Ashland Avenue 1615 Ashland Avenue 1618 Ashland Avenue 1619 Ashland Avenue 1624 Ashland Avenue 1625 Ashland Avenue 1630 Ashland Avenue 1631 Ashland Avenue 2500-16 Ashland Avenue (1601-15 Lincoln Ave.) 305 Barton Avenue 600 Barton Avenue 1701-13 Benson Avenue (1700-04 Sherman Ave.; 801-25 Church St.) 1717 Benson Avenue 2750 Broadway Avenue 2305 Brown Avenue 2326 Brown Avenue 716 Brummel Street 815-17 Brummel Street 819-21 Brummel Street 200 Burnham Place (1224 Sheridan Rd.) 222 Burnham Place 2332 Bryant Avenue 2338 Bryant Avenue 610 Callan Street 630 Central Street 639 Central Street 639 Central Street, rear (630 Clinton Pl.) 720 Central Street 1024-28 Central Street (CTA Station) 1400-06 Central Street 1722 Central Street 620 of 684 29-O-18 ~38~ 1926-28 Central Street 2200 Central Street 2517 Central Street 2519 Central Street 2523 Central Street 2949 Central Street 2153 Central Park Avenue 2236 Central Park Avenue 2310 Central Park Avenue 2411 Central Park Avenue 2435 Central Park Avenue 2518 Central Park Avenue 401 Chicago Avenue (Entry Gate) 1425-35 Chicago Avenue 1450 Chicago Avenue (607 Lake St.) 1468 Chicago Avenue (610 Grove St.) 1501-11 Chicago Avenue (531 Grove St.) 1604-10 Chicago Avenue (601-03 Davis St.) 1702 Chicago Avenue 1724 Chicago Avenue 1730 Chicago Avenue 1810-12 Chicago Avenue 300 Church Street 310 Church Street 404 Church Street 405 Church Street (1704 Judson Ave.) 630-42 Church Street (1633-49 Orrington Ave.) 801-25 Church Street (1700-04 Sherman Ave., 1701-3 Benson Ave.) 1124-36 Church Street (1627-45 Ridge Ave.) 1312 Church Street 1316 Church Street 1330 Church Street 1333 Church Street 1416 Church Street 1427 Church Street 1817 Church Street 411 Clark Street (1800 Sheridan Rd.) 614 Clark Street 816 Clark Street 912-18 Clark Street 1028 Clark Street 3431-33 Clifford Street 630 Clinton Place (639 Clinton Street rear) 724 Clinton Place 726 Clinton Place 802 Clinton Place 806 Clinton Place 621 of 684 29-O-18 ~39~ 811 Clinton Place 107-11 Clyde Avenue (565-69 Howard St.) 1016 Colfax Street 2207 Colfax Street 2525 Colfax Street 2603 Colfax Street 2615 Colfax Street 2733 Colfax Street 2819 Colfax Street 3040 Colfax Street 822 Crain Street 1220 Crain Street 1319 Crain Street 2771 Crawford Avenue 139 Custer Avenue 721-25 Custer Avenue 3312 Dartmouth Place 617-619 Dartmouth Street 210 Davis Street 305 Davis Street 601-03 Davis Street (1604-10 Chicago Ave.) 610-12 Davis Street 630-32 Davis Street 1101-15 Davis Street 1125 Davis Street (1601-11 Ridge Ave.) 1300-02 Davis Street 1306 Davis Street 1315 Davis Street 1316 Davis Street 1322 Davis Street 1326 Davis Street 1332 Davis Street 1401 Davis Street 1414 Davis Street 1502 Davis Street 1522 Davis Street 113 Dempster Street 115 Dempster Street 147 Dempster Street 200 Dempster Street 217 Dempster Street 231 Dempster Street 318-320 Dempster Street 325 Dempster Street 326-28 Dempster Street (1243-49 Judson Ave.) 413-15 Dempster Street 600-10 Dempster Street 622 of 684 29-O-18 ~40~ 910 Dempster Street (1305-11 Maple Ave.) 1311 Dempster Street 1120 Dobson Street 1713 Dobson Street 1600 Dodge Avenue 2009 Dodge Avenue 2763 Eastwood Avenue 900-904 Edgemere Court 911 Edgemere Court 919-21 Edgemere Court 932 Edgemere Court 711 Elgin Road 1415 Elinor Place 1416 Elinor Place 1421 Elinor Place 442-48 Elmwood Street (900-10 Oakton St.) (439-45 Ridge Ave.) 836-38 Elmwood Street 905-15 Elmwood Street 1000 Elmwood Street 1102 Elmwood Street 1106 Elmwood Street 1112 Elmwood Street 1120 Elmwood Street 1308 Elmwood Street 1316 Elmwood Street 1323 Elmwood Street 1335 Elmwood Street 1401-07 Elmwood Street 1423 Elmwood Street 1426 Elmwood Street 1451-57 Elmwood Street 600 Emerson (1876-92 Sheridan Rd.) 618-40 Emerson (1817 Orrington Ave.; 619-47 University Pl.; East Women's Quadrangle) 710-20 Emerson (701-21 University Pl.; 1870 Orrington; West Women's Quadrangle) 711 Emerson Street 1024 Emerson Street 1109 (1111) Emerson Street 1806 Emerson Street 2700 Euclid Park Place 2707 (2741) Euclid Park Place 2738 Euclid Park Place 2749 (2711) Euclid Park Place 2767 Euclid Park Place 2231 Ewing Avenue 2322 Ewing Avenue 623 of 684 29-O-18 ~41~ 410 Florence Avenue 1102 Florence Avenue 1208 Florence Avenue 1428 Florence Avenue 1503 Florence Avenue 701 Forest Avenue 703 Forest Avenue 707 Forest Avenue 731 Forest Avenue 736 Forest Avenue 808-16 Forest Avenue 813-15 Forest Avenue 901 Forest Avenue (231-35 Main St.) 903-05 Forest Avenue 1000 Forest Avenue 1021 Forest Avenue 1025 Forest Avenue 1030 Forest Avenue 1039 Forest Avenue 1043 Forest Avenue 1047 Forest Avenue 1100 Forest Avenue, rear 1101 Forest Avenue (237 Greenleaf St.) 1120 Forest Avenue 1134 Forest Avenue 1140 Forest Avenue 1143 Forest Avenue 1200 Forest Avenue 1203 Forest Avenue 1208 (1210) Forest Avenue 1215 Forest Avenue 1217 Forest Avenue 1218 Forest Avenue 1225 Forest Avenue 1228 Forest Avenue 1230-32 Forest Avenue 1236 Forest Avenue 1243 Forest Avenue 1244 Forest Avenue 1246 Forest Avenue 1304 Forest Avenue 1314 Forest Avenue 1315 Forest Avenue 1318 Forest Avenue 1324 Forest Avenue 1332 Forest Avenue 624 of 684 29-O-18 ~42~ 1404 Forest Avenue 1414 Forest Avenue 1501 Forest Avenue 1509 Forest Avenue 1513 Forest Avenue 1605 Forest Place (flagpole and base) 1616 Forest Place 1622 Forest Place 1632 Forest Place 820 Gaffield Place 909-11 Gaffield Place 1022 Garnett Place 501 Garrett Place (Howes Chapel) 1835 Grant Street 2700 Grant Street 2909 Grant Street 101 Greenleaf Street 124 Greenleaf Street 237 Greenleaf Street (Coach House to 1101 Forest Ave.) 414 Greenleaf Street 800 Greenleaf Street 827 Greenleaf Street 1207 Greenleaf Street 1215 Greenleaf Street 144 Greenwood Street 202 Greenwood Street 214 Greenwood Street 225 Greenwood Street 228 Greenwood Street 235 Greenwood Street 320 Greenwood Street 404 Greenwood Street 416 Greenwood Street 425 Greenwood Street 526 Greenwood Street 1015 Greenwood Street 1022 Greenwood Street 1033 Greenwood Street (1401 Oak St.) 1112 Greenwood Street 1333 Greenwood Street 1506 Greenwood Street 1510 Greenwood Street 405 Grove Street 425 (419-31) Grove Street (1501-07 Hinman Ave.) 531 Grove Street (1501-11 Chicago Ave.) 610 Grove Street (1468 Chicago Ave.) 625 of 684 29-O-18 ~43~ 618-28 Grove Street (1511-21 Sherman Ave.) 1112 Grove Street 1419 Grove Street 205-07 Hamilton Street (1201-13 Michigan Ave.) 208 Hamilton Avenue 225 Hamilton Avenue 421-25 Hamilton Avenue (1203-05 Hinman Ave.) 2035 Harrison Street 2101 Harrison Street 2105 Harrison Street 2306 Harrison Street 2420 Harrison Street 2509 Harrison Street 2514 Harrison Street 2704 Harrison Street 2728 Harrison Street 2940 Harrison Street 2949 Harrison Street 3200 Harrison Street 2325 Hartrey Avenue 2444 Hartrey Avenue 2713 Hartzell Avenue 2736 Hartzell Avenue 3127 Hartzell Avenue 1006 Harvard Terrace 612 Haven Street (2134-44 Sheridan Rd.) 2031 Hawthorne Lane 2646 Highwood Avenue 632-40 Hinman Avenue 651-53 Hinman Avenue 830-56 Hinman Avenue 904-08 Hinman Avenue (501-07 Main St.) 935-37 Hinman Avenue (St. Luke's Episcopal Church) 936-40 Hinman Avenue (502-12 Lee St.) 1024 Hinman Avenue 1114 Hinman Avenue 1133 Hinman Avenue 1203-05 Hinman Avenue (421-25 Hamilton Ave.) 1220 Hinman Avenue 1221 Hinman Avenue 1224 Hinman Avenue 1231 Hinman Avenue 1241 Hinman Avenue 1302 Hinman Avenue 1314 Hinman Avenue 1409-17 Hinman Avenue 626 of 684 29-O-18 ~44~ 1423 Hinman Avenue 1426 Hinman Avenue 1433 Hinman Avenue 1445 Hinman Avenue 1501-07 Hinman Avenue (419-31 Grove St.) 1509-15 Hinman Avenue 1626-40 Hinman Avenue 1629-31 Hinman Avenue 1707 Hinman Avenue 1719 Hinman Avenue 1745 Hinman Avenue 1810 Hinman Avenue 565-69 Howard Street (107-11 Clyde Ave.) 1001-11 Hull Terrace (356-410 Ridge Ave.) 1035 Hull Terrace 1107 Hull Terrace 1201 Hull Terrace 1208 Hull Terrace 586 Ingleside Park 583 (585) Ingleside Place 621 Ingleside Place 832 Ingleside Place 1234 Isabella Street (2769 Asbury Ave.) 2322 Isabella Street 525 Judson Avenue 534 Judson Avenue 540 Judson Avenue 550 Judson Avenue 634 Judson Avenue 635 Judson Avenue 645 Judson Avenue 704 Judson Avenue 720 Judson Avenue 730 Judson Avenue 735-37 Judson Avenue 807-17 Judson Avenue 822-28 Judson Avenue 940-46 Judson Avenue (400-12 Lee St.) 1024 Judson Avenue 1028 Judson Avenue 1041 Judson Avenue 1045 Judson Avenue 1114 Judson Avenue 1122 Judson Avenue 1130 Judson Avenue 1138 Judson Avenue 627 of 684 29-O-18 ~45~ 1207 Judson Avenue 1208 Judson Avenue 1216 Judson Avenue 1220 Judson Avenue 1236 Judson Avenue 1239-41 Judson Avenue 1243-49 Judson Avenue (326-28 Dempster St.) 1246 Judson Avenue 1301-03 Judson Avenue 1305-07 Judson Avenue 1308 Judson Avenue 1316-18 Judson Avenue 1317 Judson Avenue 1322 Judson Avenue 1325 Judson Avenue 1400-04 Judson Avenue 1412 Judson Avenue 1422 Judson Avenue 1424 Judson Avenue 1427 Judson Avenue 1512 Judson Avenue 1514 Judson Avenue 1615 Judson Avenue 1624 Judson Avenue 1630 Judson Avenue 1704 Judson Avenue (405 Church St.) 204 Lake Street 207 Lake Street 215 Lake Street 216 Lake Street 222 Lake Street 303 Lake Street 314 Lake Street 404 Lake Street 512 Lake Street 607 Lake Street (1450 Chicago Ave.) 1012 Lake Street 1032 Lake Street (1421 Oak Ave.) 1100-08 Lake Street (1426-36 Oak St.) Centennial Fountain and Merrick Rose Garden 1101-11 Lake Street (1450-56 Oak Ave.) 1200 Block Lake Street (fence only; 1425-35 Asbury Ave; 1426-36 Ridge Ave.) 1319 Lake Street 1322 Lake Street 1327 Lake Street 1419 Lake Street 1501 Lake Street 628 of 684 29-O-18 ~46~ 1613 Lake Street 1705 Lake Street 1000 Lake Shore Boulevard 1012 Lake Shore Boulevard 1040 Lake Shore Boulevard 1114 Lake Shore Boulevard 1130 Lake Shore Boulevard 1136 Lake Shore Boulevard 1140 Lake Shore Boulevard 2401 Lawndale Avenue 2410 Lawndale Avenue 2525 Lawndale Avenue 200-12 Lee Street (999 Michigan Ave.) 218-28 Lee Street (936-42 Michigan Ave.) 400-12 Lee Street (940-46 Judson Ave.) 417-19 Lee Street 502-12 Lee Street (936-40 Hinman Ave.) 1021 Lee Street 1113 Lee Street 1227 Leon Place 617 Library Place 625 Library Place 555-59 Lincoln Street (2421 Sheridan Rd.) 640 Lincoln Street 731 Lincoln Street 807 Lincoln Street 815 Lincoln Street 1601-15 Lincoln Street (2500-16 Ashland Ave.) 1705 Lincoln Street 2115 Lincoln Street 2200 Lincoln Street 2212 Lincoln Street 2222 Lincoln Street 2319 Lincoln Street 2405 Lincoln Street 2418 Lincoln Street 2419 Lincoln Street 2424 Lincoln Street 2425 Lincoln Street 2501 Lincoln Street 2510 Lincoln Street 2516 Lincoln Street 2522 Lincoln Street 2610 Lincoln Street 2623 Lincoln Street 2706 Lincoln Street 629 of 684 29-O-18 ~47~ 2727 Lincoln Street 2801 Lincoln Street 2819 Lincoln Street 2905 Lincoln Street 2920 Lincoln Street 2300 Lincolnwood Drive 2320 Lincolnwood Drive 2323 Lincolnwood Drive 2340 Lincolnwood Drive 2409 Lincolnwood Drive 2412 Lincolnwood Drive 2423 Lincolnwood Drive 2426 Lincolnwood Drive 2448 Lincolnwood Drive 732 Madison Street 802 Madison Street 815 Madison Street 834 Madison Street 210 Main Street 227-29 Main Street (904-06 Michigan Ave.) 231-35 Main Street (901-05 Forest Ave.) 501-07 Main Street (904-08 Hinman Ave.) 1014-20 Main Street (843-49 Ridge Ave.) 1126 Main Street 1310 Main Street 1311 Main Street 1408 Main Street 930 Maple Avenue 935 Maple Avenue 1011 Maple Avenue 1014-20 Maple Avenue (843-49 Ridge Ave.) 1024 Maple Avenue 1030 Maple Avenue 1031 Maple Avenue 1045 Maple Avenue 1101-13 Maple Avenue 1115-33 Maple Avenue 1207 Maple Avenue 1209-17 Maple Avenue 1220 Maple Avenue 1232 Maple Avenue 1236 Maple Avenue 1246 Maple Avenue 1305-11 Maple Avenue (910 Dempster St.) 1316 Maple Avenue 1403 Maple Avenue 630 of 684 29-O-18 ~48~ 1411 Maple Avenue 1415 Maple Avenue 1425 Maple Avenue 1449-53 Maple Avenue 1916-18 Maple Avenue 1920-22 Maple Avenue 2030 Maple Avenue 2127 Maple Avenue 2521 Marcy Avenue 548-606 Michigan Avenue 633 Michigan Avenue 641 Michigan Avenue 715 Michigan Avenue 716 Michigan Avenue 720 Michigan Avenue 840 Michigan Avenue 904-06 Michigan Avenue (227-29 Main St.) 915 Michigan Avenue 923-25 Michigan Avenue 936-50 Michigan Avenue (218-28 Lee St.) 999 Michigan Avenue (200-12 Lee St.) 1005 (1003) Michigan Avenue 1010 Michigan Avenue 1022 Michigan Avenue 1026 Michigan Avenue 1030 Michigan Avenue 1032-34 Michigan Avenue 1046 Michigan Avenue 1049 Michigan Avenue 1104 Michigan Avenue 1107 Michigan Avenue 1119 Michigan Avenue 1122 Michigan Avenue 1144 Michigan Avenue 1200 Block Michigan Avenue (Greensward) 1201-13 Michigan Avenue (205-07 Hamilton St.) 1210 Michigan Avenue 1217 Michigan Avenue 714 Miburn Street 720 Milburn Street 826 Milburn Street 815-17 Monroe Street 903 Monroe Street 913 Monroe Street 715 Monticello Place 714-34 Noyes Street 631 of 684 29-O-18 ~49~ 927 Noyes Street 1015 Noyes Street 1117 Noyes Street 1204 Noyes Street 1214 Noyes Street 1304 Noyes Street 2723 Noyes Street 1100 Oak Avenue 1106 Oak Avenue 1115 Oak Avenue 1118 Oak Avenue 1306 Oak Avenue 1401 Oak Avenue (1033 Greenwood St.) 1404-06 Oak Avenue (1401-07 Ridge Ave.) 1417 Oak Avenue 1421 Oak Avenue (1032 Lake St.) 1426-36 Oak Avenue (1100-08 Lake St.; Centennial Fountain and Merrick Rose Garden) 1450-56 Oak Avenue (1101-11 Lake St.) 1505-15 (1505-09) Oak Avenue 1560 Oak Avenue 900-10 Oakton Street (442-48 Elmwood Ave.; 439-45 Ridge Ave.) 1618-26 Orrington Avenue (1609-19 Sherman Ave.) 1633-49 Orrington Avenue (630-42 Church St.) 1856-70 Orrington Avenue (710-20 Emerson St.; 701-21 University Pl.; West Women's Quadrangle) 1871 Orrington Avenue (619-47 University Pl.; 618-40 Emerson St.; East Women's Quadrangle) 1906 Orrington Avenue 1922 Orrington Avenue 2001-03 Orrington Avenue 2032-34 Orrington Avenue 2040 Orrington Avenue 2112 Orrington Avenue 2135 Orrington Avenue 2207 Orrington Avenue 2218 Orrington Avenue 2233 Orrington Avenue 2236 Orrington Avenue 2244 Orrington Avenue 2246 Orrington Avenue 2307 Orrington Avenue 2314 Orrington Avenue 2420 Orrington Avenue 2424 Orrington Avenue 2430 Orrington Avenue 632 of 684 29-O-18 ~50~ 2505 Orrington Avenue 2510 Orrington Avenue 2511 Orrington Avenue 2519 Orrington Avenue 2636 Orrington Avenue 2400 Park Place 2418 Park Place 2502 Park Place 2608 Park Place 2726 Park Place 2726 Payne Avenue 2320 Pioneer Road 2341 Pioneer Road 2444 Pioneer Road 2450 Pioneer Road 2454 Pioneer Road 1450 Pitner Avenue 1460 Pitner Avenue 2417 Prairie Avenue 2675 Prairie Avenue 2708 Prairie Avenue 714 Reba Place 727 Reba Place 816-18 Reba Place 829 Reba Place 436 Ridge Avenue 439-45 Ridge Avenue (900-10 Oakton St.; 442-48 Elmwood St.) 806-16 Ridge Avenue 843-49 Ridge Avenue (1014-20 Main St.) 930 Ridge Avenue 1030 Ridge Avenue 1041 Ridge Avenue 1100 Ridge Avenue 1101 Ridge Avenue 1123 Ridge Avenue 1128 Ridge Avenue 1217 Ridge Avenue 1220 Ridge Avenue 1225 Ridge Avenue 1232 Ridge Avenue 1300-14 Ridge Avenue 1307-13 Ridge Avenue 1333 Ridge Avenue 1401-07 Ridge Avenue (1404-06 Oak Ave.) 1426-36 Ridge Avenue (fence, steps and planter only; 1425-35 Asbury Ave.; 1200 Block Lake St.) 633 of 684 29-O-18 ~51~ 1453 Ridge Avenue 1456 Ridge Avenue 1461 Ridge Avenue 1462 Ridge Avenue 1509-15 Ridge Avenue 1601-11 Ridge Avenue (1125 Davis St.) 1615-25 Ridge Avenue 1622 Ridge Avenue 1627-45 Ridge Avenue (1124-36 Church St.) 1628 Ridge Avenue 1701-13 Ridge Avenue 1740-48 Ridge Avenue 2049 Ridge Avenue 2103 Ridge Avenue 2212-16 Ridge Avenue 2236 Ridge Avenue 2404 Ridge Avenue 2505 Ridge Avenue 2637 Ridge Avenue 2705 Ridge Avenue 935 Ridge Court 1001 Ridge Court 1031 Ridge Court 833 Ridge Terrace 1317 Rosalie Avenue 825 Roslyn Place 1020 Seward Street 1104-06 Seward Street 1108-10 Seward Street 1115 Seward Street 2808 Sheridan Place 2829 Sheridan Place 2831 Sheridan Place 2837 Sheridan Place 2855 Sheridan Place 2856 Sheridan Place 2865 Sheridan Place 2870 Sheridan Place 2881 Sheridan Place 2888 Sheridan Place 470-98 Sheridan Road 707 Sheridan Road 714 Sheridan Road 715 Sheridan Road 732 Sheridan Road 741 Sheridan Road 634 of 684 29-O-18 ~52~ 747-49 Sheridan Road 824 Sheridan Road 850 Sheridan Road 916 Sheridan Road 936 Sheridan Road 946-50 Sheridan Road 1000 Sheridan Road 1001 Sheridan Road 1005 Sheridan Road 1023 Sheridan Road 1030 (1028) Sheridan Road 1031 Sheridan Road 1034 Sheridan Road 1038 (1040) Sheridan Road 1046 Sheridan Road 1103 Sheridan Road 1110 Sheridan Road 1117 Sheridan Road 1130 Sheridan Road 1145 Sheridan Road 1201 (1205) Sheridan Road 1218 Sheridan Road 1224 Sheridan Road (200 Burnham Pl.) 1225 Sheridan Road 1632 Sheridan Road 1800 (1806) Sheridan Road (411 Clark St.) 1845 Sheridan Road (Fiske Hall) 1856-66 Sheridan Road (Levere Memorial Temple) 1875 Sheridan Road (Harris Hall) 1876-92 Sheridan Road (600 Emerson St.; Scott Hall; Cahn Auditorium) 1897 Sheridan Road (University Hall) 1905 Sheridan Road (Laurie Mae Swift Hall) 1908 Sheridan Road 1945 Sheridan Road (Deering Library) 2033 Sheridan Road (Hurst Hall) 2037 Sheridan Road (Swift Hall) 2101 Block Sheridan Road, Shakespeare Garden 2113-21 Sheridan Road (Garrett Seminary) 2131 Sheridan Road (Dearborn Observatory) 2134-44 Sheridan Road (612 Haven St.; Seabury Western) 2253-2313 Sheridan Road (North Quad Fraternity Houses) 2405 Sheridan Road (Patten Gym) 2421 Sheridan Road (555-59 Lincoln St.; Evanston Water Works) 2437 Sheridan Road 2535 Sheridan Road (Gross Point Lighthouse) 2603 Sheridan Road (Evanston Art Center) 635 of 684 29-O-18 ~53~ 2609 Sheridan Road 2681 Sheridan Road 2726 Sheridan Road 2735 Sheridan Road 2750 Sheridan Road 2769 Sheridan Road 524 (522) Sheridan Square 530 Sheridan Square 554-602 Sheridan Square 618 Sheridan Square 620-38 Sheridan Square 641 Sheridan Square 642 Sheridan Square 929 Sherman Avenue 1019 Sherman Avenue 1021 Sherman Avenue 1045 Sherman Avenue 1204 Sherman Avenue 1206 Sherman Avenue 1511-21 Sherman Avenue (618-28 Grove St.) 1578 Sherman Avenue 1609-19 Sherman Avenue (1618-26 Orrington Ave.) 1700-04 Sherman Avenue (801-09 Church St.; 1703-13 Benson Ave.) 1830 Sherman Avenue 1929-31 Sherman Avenue 2000 Sherman Avenue 2036 Sherman Avenue 2212-26 Sherman Avenue 2233 Sherman Avenue 2235 Sherman Avenue 2319 Sherman Avenue 810 Simpson Street 911 Simpson Street 1232 Simpson Street 1611 Simpson Street 551 South Boulevard, South Boulevard El Station 814 South Boulevard 2524 (2522) Thayer Street 2810 Thayer Street 619-47 University Place (1871 Orrington Ave.; 618-40 Emerson St.; East Women's Quadrangle) 700 University Place 701-21 University Place (1850-70 Orrington Ave.; 710-20 Emerson St.; West Women's Quadrangle) 716-22 University Place (Old Music Hall) 810-12 Washington Street 636 of 684 29-O-18 ~54~ 1125 Washington Street 1303 Washington Street 324-42 Wesley Avenue 333 Wesley Avenue 1008 Wesley Avenue 1136 Wesley Avenue 1400 Wesley Avenue 1413 Wesley Avenue 1424 Wesley Avenue 1601 Wesley Avenue 1602 Wesley Avenue (1401 Davis St.) 1606 Wesley Avenue 1612 Wesley Avenue 1621 Wesley Avenue 1624 Wesley Avenue 1627 Wesley Avenue 1632 Wesley Avenue 1710 Wesley Avenue 1721 Wesley Avenue 1727 Wesley Avenue 1743 Wesley Avenue 1805 Wesley Avenue 1814 Wesley Avenue 2107 Wesley Avenue 2135 Wesley Avenue Calvary Cemetery Gate (401 Chicago Ave.) Centennial Fountain and Merrick Rose Garden (1100-08 Lake St.; 1426-36 Oak Ave.) Flagpole Monument (Patriot's Park; 1605 Forest Pl.) Greensward (1200 Block Michigan Ave.) Horse Trough (Yerkes Fountain) (Sheridan at Clark) Patten Fence, steps and planter (1200 Block Lake St.; 1425-35 Asbury Ave.; 1426-36 Ridge Ave.) Rookwood Apartments Garden (714 Noyes St.) 2101 Block Sheridan Road (Shakespeare Garden) SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance must be in full force and effect after it s passage, approval, and publication in a manner provided by law. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity 637 of 684 29-O-18 ~55~ must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2018 Adopted:___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 638 of 684 NOT YET APPROVED Page 1 of 2 MEETING MINUTES (EXCERPT) EVANSTON PRESERVATION COMMISSION Tuesday, March 13, 2018, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800 7:00 P.M. Members Present: Elliott Dudnik, Julie Hacker, Ken Itle, Jamie Morris, Suzi Reinhold, Tim Schmitt, Mark Simon, Karl Vogel and Diane Williams Members Absent: Sally Riessen Hunt and Robert Bady Staff Present: Scott Mangum, Planning & Zoning Administrator Carlos Ruiz, Senior Planner/Preservation Coordinator Presiding Member: Diane Williams, Chair CALL TO ORDER / DECLARATION OF QUORUM The meeting was called to order at 7:07 pm with a quorum present COMMITTEE REPORTS (Working Groups) A. Preservation Ordinance Review / Rules and Procedures Subcommittee - Update. Carlos Ruiz said that Mario Treto, Assistant City Attorney, received edits and comments from Commissioners about the proposed Ordinance 29-O-18. Mr. Treto had indicated to City staff, that the language of some of the edits was adjusted, so that it would be consistent with the language in the City Code. Commissioners agreed to submit to City staff additional minor edits or comments if necessary. City staff would incorporate them when appropriate and as needed. Commissioner Simon made a motion to approve the re-written Ordinance as submitted, subject to final corrections (29-O-18 An Ordinance Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation”), seconded by Commissioner Itle. The motion passed. Vote: 9 ayes, 0 nays. The Commission’s recommendation will be brought to City Council for approval. The meeting was adjourned at 9:56 pm. 639 of 684 Page 2 of 2 Respectfully Submitted, Carlos D. Ruiz Senior Planner/Preservation Coordinator 640 of 684 For City Council meeting of April 23, 2018 Item P4 Ordinance 47-O-18, Amending the Definition of “Coach House” For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Erika Storlie, Assistant City Manager/Acting Community Development Director Scott Mangum, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 47-O-18 Revision to Coach House Definition 18PLND-0013 Date: March 29, 2018 Recommended Action: Staff recommends adoption of Ordinance 47-O-18, amending the Zoning Ordinance to modify the definition of a Coach House. A previous version of the proposed text amendment did not receive a recommendation from the Plan Commission. Ordinance 47-O-18 was held on April 9, 2018 until April 23, 2018 for Introduction. Livability Benefits Built Environment: Support Housing Affordability. Background At the January 29, 2018 City Council meeting, the Council made a referral to the Plan Commission to change current zoning regulations to allow the rental of existing accessory dwelling units to individuals who are not members of the family living in the primary dwelling unit. This followed an October 2017 Planning & Development Committee discussion regarding ways to address the shortage of housing affordable to low, moderate and middle income households. Accessory dwelling units can currently be detached as coach houses or backyard cottages. Recent and current staff interpretation of the Zoning Ordinance is that Coach Houses, commonly found in Evanston, are allowed as Accessory Dwelling Units to Single-Family Residences per 6-4-6-3 (Allowable Accessory Uses and Structures). However, as these units are accessory to the Primary Use (Single-Family House) they are limited to being occupied by a family member, household worker, or similar relationship and are therefore not allowed to be rented out to the general public. Memorandum 641 of 684 2 Proposal Overview At the Plan Commission meeting, staff proposed to amend the definition of a coach house with regards to unrelated tenants as described below: Section 6-18-3 Definitions. COACH HOUSE: A secondary or accessory dwelling located on the same zoning lot as the principal dwelling unit. Tenants of coach houses may be unrelated to the owners of the principal residential structure. Following Plan Commission discussion, including concerns about the consequences of additional coach house construction due to profit motive, staff is proposing a revised text amendment to clarify that only one coach house/accessory dwelling unit would be allowed per Single-Family Residence and that it would include a garage per the historical origins of the term. Section 6-18-3 Definitions. COACH HOUSE: A single detached secondary or accessory dwelling located on the same zoning lot as the principal dwelling unit including a garage. Tenants of coach houses may be unrelated to the owners of the principal residential structure. A maximum of one coach house is allowed per Single-Family Detached Dwelling. This proposed text amendment would apply to all coach houses. Each dwelling unit on a subject property would be able to house up to 3 unrelated persons. If desired, in the future additional regulations could be considered, including parking requirements and limits on short-term/vacation rentals of those units. Legislative History March 14, 2018 – The Commission voted, 4-4, on a motion to recommend approval of the text amendment. The project therefore, comes to City Council without a recommendation. The vote was incorrectly tabulated as approved, 4-3, during the meeting. Attachments Proposed Ordinance 47-O-18 Link to Plan Commission Packet for 3/14/2018 Draft Plan Commission Minutes Excerpt for the 3/14/2018 Meeting 642 of 684 3/23/2018 47-O-18 AN ORDINANCE Amending the Definition of “Coach House,” in City Code Section 6-18- 3 of the Evanston City Code NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: The definition of “Coach House” in City Code Section 6-18-3 of the Evanston City Code of 2012, as amended, is hereby further amended as follows: COACH HOUSE: A single detached secondary or accessory dwelling located on the same zoning lot as the principal dwelling unit including a garage. Tenants of coach houses may be unrelated to the owners of the principal residential structure. A maximum of one coach house is allowed per Single -Family Detached Dwelling. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 643 of 684 47-O-18 2 SECTION 5: Ordinance 47-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle M. Masoncup, Interim City Attorney 644 of 684 DRAFT- NOT APPROVED Page 1 of 3 Plan Commission Minutes 3/14/18 MEETING MINUTES PLAN COMMISSION Wednesday, March 14, 2018 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Patrick Brown, Terri Dubin, Carol Goddard, George Halik, Peter Isaac, Andrew Pigozzi, Jolene Saul Members Absent: Simon Belisle Staff Present: Melissa Klotz, Zoning Planner Scott Mangum, Planning and Zoning Administrator Mario Treto, Assistant City Attorney Presiding Member: Colby Lewis, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Lewis called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: February 21, 2018 Chair Lewis provided a minor edit to the minutes. Commissioner Pigozzi made a motion to approve the minutes from February 21, 2018 as edited. Commissioner Saul seconded the motion. A voice vote was taken and the minutes were unanimously approved with the minor edit, 8-0. 3. NEW BUSINESS B. TEXT AMENDMENT 18PLND-0013 Coach House Definition A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to revise the definition of a coach house. Mr. Mangum explained the text amendment was a City Council referral, and the proposed text amendment modifies the definition of a coach house so that a coach house could be rented out to a separate tenant unrelated to the owners of the principal structure. Chair Lewis opened the hearing to questions from the public. One person, Birch Berdhardt spoke stating that the proposed regulation does not discuss affordability at 645 of 684 DRAFT- NOT APPROVED Page 2 of 3 Plan Commission Minutes 3/14/18 all. In talking with Housing staff, coach houses could provide a great deal of affordable units. She then asked if that is possible. Mr. Mangum explained that City Council did not provide direction regarding affordability or restricting income levels so, while it is not proposed at this time, it could be considered in the future. Chair Lewis opened the hearing to questions from the Commission. Ms. Goddard asked if there is a limit to the number of tenants that could live in the structure, and if there is a definition of dwelling. Mr. Mangum responded each dwelling unit on the property could have a family that complies with the definition of family (no more than 3 unrelated). A dwelling unit is defined by having cooking and eating, sleeping, and living accommodations. Mr. Pigozzi asked what the new limit would be – could someone tear down their garage and build a new one with an apartment above it in an R1 District? That would change the nature of the R1 District. Mr, Mangum explained yes, one could do that. Currently you could build the same but only be used by a family member (per the definition of family). Mr. Isaac noted accessory structures are limited to 20 feet in height so that in itself may prevent new coach houses from being constructed. Mr. Brown asked how the City currently polices coach houses, and Mr. Mangum explained currently it is on a complaint basis and is handled by Zoning staff and Property Standards staff. Ms. Saul asked if rented coach houses will have to be registered as rentals, and Mr. Mangum said he believes so. Chair Lewis noted this change will create a profit availability that could change neighborhoods. Are there limitations to how many per property, etc? Mr. Mangum stated that no additional limitations are proposed regarding the number of units allowed per block but current existing regulations would still provide limitations on the size, required parking, etc. Commissioner Pigozzi made a motion to recommend that the proposed amendment be rejected. Commissioner Isaac seconded the motion. A roll call vote was taken and the motion failed with a tie vote, 4-4. Ayes: Brown, Dubin,, Isaac, Pigozzi. Nays: Goddard, Halik, Lewis, Saul. The vote was incorrectly tabulated to fail 4-3 during the meeting. 646 of 684 DRAFT- NOT APPROVED Page 3 of 3 Plan Commission Minutes 3/14/18 Commissioner Halik made a motion to recommend that the proposed amendment be adopted. Commissioner Saul seconded the motion. A roll call vote was taken and the motion failed with a tie vote, 4-4. Ayes: Goddard, Halik, Lewis, Saul. Nays: Brown, Dubin, Isaac, Pigozzi. The vote was incorrectly tabulated as approved 4-3 during the meeting. The text amendment will move forward to City Council without a recommendation. 4. OTHER BUSINESS There was no other business. 5. PUBLIC COMMENT There was no public comment. 6. ADJOURNMENT Commissioner Goddard made a motion to adjourn the meeting. Commissioner Saul seconded the motion. A voice vote was taken and the motion was approved by voice call 8-0. The meeting was adjourned at 9:15 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 647 of 684 For City Council meeting of April 23, 2018 Item P5 Ordinance 40-O-18, Front Porch Text Amendment For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Erika Storlie, Assistant City Manager/Acting Community Development Director Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 40-O-18 Zoning Ordinance Text Amendment Amend Setback Regulations Pertaining to Porches Date: April 18, 2018 Recommended Action: Following input from the current and former Zoning Board of Appeals Chair, staff recommends direction from the Committee regarding the scope of amendments to the front porch regulations. If the proposed amendments are limited to sections of the Zoning Ordinance that were included in the Plan Commission legal notice (6-4-1-9 Yards, and 6-18-3 Definitions), Ordinance 40-O-18 can be approved and/or amended. However, if the Committee desires to amend other regulations such as the appropriate determining body for porch variations (6-3-8-3 Authorized Variations), a Plan Commission meeting would need to be re-noticed accordingly. Livability Benefits Education, Arts & Community: Promote a cohesive and connected community Health & Safety: Prevent and reduce violence Background Porches serve an important role in the community by encouraging eyes on the street and thereby promoting safety and neighborhood involvement, while also often improving the aesthetic appearance of homes. The Evanston housing stock features a wide variety of porches. Currently, the Zoning Ordinance considers porches (enclosed or open) yard obstructions that may extend 10% into any required setback. The Zoning Ordinance defines a porch as: An open or enclosed area attached to the building and located between the exterior wall of a building and the right-of-way. A porch may be covered by a roof which may be attached to a side wall or common with the main roof of the building. Memorandum 648 of 684 Properties that feature a typical 27’ required front yard (house) setback therefore have a 24.3’ required front porch setback which allows for a 2.7’ deep porch. Properties that feature a smaller required front yard (house) setback due to the average of surrounding properties are thereby limited to even less than a 2.7’ porch depth, which is not usable. Given the current regulation, staff sees a high volume of variation requests for front yard porches. Most requests are approved with a maximum porch depth of 6’, the minimum usable depth that allows for a table and chairs (as determined by staff). Alternate Text Amendment Proposal On April 3, 2018, staff received a memo from current ZBA Chair Mary Beth Berns, and former ZBA Chair Matt Rodgers explaining comments made at the March 12th Planning and Development Committee meeting. The memo details possible issues the text amendment recommended by the Plan Commission may create, and therefore provides an alternate text amendment proposal. The full memo is attached for reference. The memo states the Plan Commission’s recommendation will speed the encroachment into Evanston’s front yards, especially on blocks where the average house setback is less than 20 feet. In the example provided, a property with a 16 foot front yard house setback would be able to construct a 6 foot deep porch, which is a 37.5% encroachment into the front yard (the current regulation allows a 10% encroachment). The current and former ZBA Chairs instead recommend the following text amendment: • Front porches must maintain a minimum 10 foot front yard setback. • Front porches may encroach into 25% of the depth of the required front yard, with a maximum porch depth not to exceed 7 feet. • Enclosed porches are prohibited encroachments into front yards. • Any request for a porch depth beyond the 25% encroachment shall be a Major Variation. Proposal Overview Based on feedback from the Plan Commission and staff research, the following text amendment was recommended: Front porches must maintain a minimum 10 foot front yard setback and may be the greater of six feet in depth or 25% of the depth of the required front yard. When analyzing typical property scenarios, the proposed text amendment produces the following porch requirement: 649 of 684 (Chart reads as “porch depth = resulting front porch setback”) Required front yard (house) setback* Current 10% porch encroachment Regulation 25% porch encroachment (porch depth & resulting setback) 6 foot porch depth (porch depth & resulting setback) New enforced requirement (greater of the options; min. 10 foot setback) 50’ 5’ = 45’ setback 12.5’ = 37.5’ setback 6’ = 44’ setback 12.5’ = 37.5’ setback 27’ (typical) 2.7’ = 24.3’ setback 6.75’ = 20.3’ setback 6’ = 21’ setback 6.75’ = 20.3’ setback 22’ 2.2’ = 19.8’ setback 5.5’ = 16.5’ setback 6’ = 16’ setback 6’ = 16’ setback 18’ 1.8’ = 16.2’ setback 4.5’ = 13.5’ setback 6’ = 12’ setback 6’ = 12’ setback 12’ 1.2’ = 10.8’ setback 3’ = 9’ setback 6’ = 6’ setback 2’ = 10’ setback * 27’ is the typical front yard setback; larger or smaller required front yard setbacks apply when the average of abutting houses or the block (depending on the situation) are greater than or less than 27’. The proposed combined regulation of a 25% porch encroachment or 6’ porch depth, whichever is greater, with a minimum 10 foot setback, results in the grey column. All scenarios produce a usable porch depth except the last scenario listed in the chart (bottom row), which would likely be a scenario where any porch depth is inappropriate since the porch would be extremely close to the front property line. In such cases, zoning relief may be requested with results determined on a case by case basis. When comparing the proposed regulation to the current front porch setback requirement, the current regulation results in most porches with unusable depths such as a 1.8 foot deep porch but more appropriate and usable porch depths (often 6 feet or greater) with the new regulation, while still ensuring appropriate setbacks to aesthetically blend with surrounding structures. Although the proposed regulation is less restrictive than the current regulation, the built environment will remain largely the same but with fewer requests for zoning relief. Blocks that feature a variety of front yard setbacks will appear more aligned as differing front porch depths make up the difference. Most requests for zoning relief for porches are filed as Minor Variations, which includes a $275 application fee (for single family and two-family residential) and a mailing fee that typically ranges from $75-$150. The process takes 4-6 weeks. In 2016 there were six minor variation requests for front porch setbacks, and in 2017 there were nine such requests. One request was denied each year, with the remaining requests approved administratively utilizing the typical 6 foot porch depth so long as a reasonable front yard setback of at least 10 feet remained. 650 of 684 Specifically, as recommended by the Plan Commission, staff will amend the zoning ordinance as described below: Section 6-4-1-9. – Yards. (B) Permitted Obstructions in Required Yards: 1. General Provisions: Yard obstructions attached to the principal or an accessory structure on a site shall include but are not limited to: permanently roofed terraces or porches, chimneys, bay windows, window-mounted air conditioning units, awnings, canopies, arbors, trellises, balconies, overhanging eaves, unenclosed staircases four (4) feet or more above grade, and enclosed staircases. A yard obstruction is any of these items extending outside of the allowable building envelope and into a required yard. A yard obstruction may extend into no more than ten percent (10%) of the depth of a required yard, except in cases of overhanging roof eaves and gutters for new additions to existing structures, and front porches. In such cases eaves and gutters may be constructed so to match or more closely match the existing roof eave and gutter, provided that such projection does not encroach upon an adjacent lot line. Front porches must maintain a minimum ten (10) foot front yard setback and the allowed porch depth may be the greater of six (6) feet or twenty-five percent (25%) of the depth of the required front yard. The Comprehensive General Plan states a goal of helping to enhance the existing assets of neighborhoods while recognizing that each neighborhood contributes to the overall social and economic quality of Evanston. This goal includes the objective of maintaining the appealing character of Evanston’s neighborhoods while guiding their change, with a policy/action to preserve neighborhood character while supporting redevelopment efforts that add to neighborhood desirability. The proposed text amendment follows these goals, objectives, and policy/actions, while also reducing the zoning process and need for variations. Legislative History February 21, 2018 – The Plan Commission recommended combining the two options presented by staff: 25% porch encroachment regulation and the 6 foot porch depth with the minimum 10 foot setback, so that the greater of either regulation may be applied. Unanimously recommended for approval. Attachments Proposed Ordinance 40-O-18 Memo from current and previous ZBA Chairs – submitted April 3, 2018 Draft Plan Commission Meeting Minutes Excerpt – February 21, 2018 February 21, 2018 Plan Commission Packet 651 of 684 3/1/2018 40-O-18 AN ORDINANCE Amending Subsection 6-4-1-9(B)(1) of the Evanston City Code, “Permitted Obstructions in Required Yards: General Provisions” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: City Code Subsection 6-4-1-9(B)(1), “Permitted Obstructions in Required Yards: General Provisions,” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 1. General Provisions: Yard obstructions attached to the principal or an accessory structure on a site shall include but are not limited to: permanently roofed terraces or porches, chimneys, bay windows, window-mounted air conditioning units, awnings, canopies, arbors, trellises, balconies, overhanging eaves, unenclosed staircases four (4) feet or more above grade, and enclosed staircases. A yard obstruction is any of these items extending outside of the allowable building envelope and into a required yard. A yard obstruction may extend into no more than ten percent (10%) of the depth of a required yard, except in cases of overhanging roof eaves and gutters for new additions to existing structures, and front porches. In such cases eaves and gutters may be constructed so to match or more closely match the existing roof eave and gutter, provided that such projection does not encroach upon an adjacent lot line. Front porches must maintain a minimum ten (10) foot front yard setback and the allowed porch depth may be the greater of six (6) feet or twenty-five percent (25%) of the depth of the required front yard. These yard obstructions may be located in the yards indicated in Table 4 -A, Section 6-4-6. Building envelopes are established by front, side and rear yard requirements contained in each zoning district. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 652 of 684 40-O-18 2 SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: Ordinance 40-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle Masoncup, Interim Corporation Counsel 653 of 684 Rodgers-Berns Memo 1 Memorandum To: Planning & Development Committee Cc: Erika Storlie, Assistant City Manager/Interim Director of Community Development Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner From: Matt Rodgers, Former Chair, Zoning Board of Appeals Mary Beth Berns, Chair, Zoning Board of Appeals Re Zoning Ordinance Text Amendment Pertaining to Front Porches Date: April 2, 2018 After speaking about our concerns regarding proposed Ordinance 40-O-18 to amend the Zoning Ordinance regulations for front porches, the chair of the Planning & Development Committee asked that our proposal be written into a memorandum for discussion at the April 9 meeting of the Planning & Development Committee. This document outlines our proposed changes and how they will be applied to Evanston properties while addressing two main issues: • Allow front porches with a usable depth, encouraging neighborhood involvement and promoting public safety • Reduce the number of properties that need variations, easing the burden on the homeowner, staff and citizen planners Background Currently, the Zoning Ordinance permits porches (enclosed or open) to extend 10% into the required front yard setback. On a typical Evanston property with a required 27’ setback, an unusable space of 2.7’ is permitted. For properties with a smaller required setback based on the average of surrounding properties, an even smaller porch is all that is permitted. In the past couple of years, staff addressed porch variances administratively, granting a maximum porch depth of 6’, the minimum staff determined to be a usable space. It was determined that the Zoning Ordinance needed to be amended to reduce the number of front porch variations brought to staff and the Zoning Board of Appeals. Plan Commission was asked to consider two options to decrease the number of zoning variations that would be required for front porches—a 25% encroachment option and a 6’ porch depth option. Plan Commission recommended that the Zoning Ordinance be amended to read that: “Front porches must maintain a minimum 10 foot front yard setback and may be the greater of six feet in depth or 25% of the depth of the required front yard.” We believe that when this proposal is put into practical application, there will be issues that will speed the encroachment into Evanston’s front yards, especially on blocks where the average 654 of 684 Rodgers-Berns Memo 2 setback is less than 20’. For example, a property with a 16’ setback would be able to construct a 6’ front porch by right, a 37.5% encroachment into the front yard! Proposal Overview Based on staff research and our combined experience on ZBA, we propose to amend the Zoning Ordinance to reduce the required front porch setback from allowing a 10% front yard encroachment to include the following regulations: a.Front porches must maintain a minimum 10-foot front yard setback and may be 25% of the depth of the required front yard not to exceed a maximum of seven feet in depth. b.Enclosed porches are prohibited encroachments into front yards. c.Any request for a porch depth beyond the 25% shall be a major variation. Rationale a.Front porches must maintain a minimum 10-foot front yard setback and may be 25% of the depth of the required front yard not to exceed a maximum of seven feet in depth. The proposed changes would encourage porches of different sizes depending on the location. Using a percentage produces a more balanced approach to the gradual encroachment of porches into front yards and allows for a usable outdoor space in many neighborhoods. Requiring a 10’ minimum front yard setback prevents porches from crowding the public right-of- way, as long as they are maintained as porches, and allows for a consistent minimum amount of green space at the front of properties. When analyzing typical property scenarios using the 25% encroachment, maximum porch depth and minimum front yard setback, the proposed zoning changes produce the following porch requirement: Chart 1. Proposed 25% encroachment impact on typical Evanston properties Required front yard setback* 25% encroachment (max. porch depth) Adjustment Resulting required porch setback 50.0’ 12.5’ -5.5’ = 7.0’ 43.0’ 36.0’ 9.0’ -2.0’ = 7.0’ 29.0’ 27.0’ 6.75’ 20.25’ 22.0’ 5.5’ 16.5’ 16.0’ 4.0’ 12.0’ 12.0’ 3.0’ -1.0’ = 2.0’ 10.0’ *A standard Evanston lot has a 27’ front yard setback; smaller and larger setbacks are applied when the average of neighboring properties are greater or less than 27’. As shown by the above chart, there will be smaller yards that always will require a variance. Any property with a required front yard setback smaller than 13.5’ would not be permitted a usable porch by right. These cases would be reviewed and adjudicated by the Zoning Board of Appeals through the major variation process. In examining recent cases that have been granted variations, one can see that most of these porches would be allowed a usable front porch by right. 655 of 684 Rodgers-Berns Memo 3 Chart 2. Practical application of 25% encroachment Properties that recently filed front porch variations and what would have been allowed by right under 25% proposal. Current Zoning Amended Zoning* Property Address Required Front Setback Permitted 10% Encroachment Permitted Porch Depth Proposed 25% Encroachment Proposed Porch Depth 1718 Harrison St 25.0’ 22.5’ 2.5’ 18.75’ 6.25’ 2034 Maple Ave 28.3’ 25.5’ 2.9’ 21.3’ 7.0’ 2001 Seward St 27.0’ 24.3’ 2.7’ 21.25’ 6.75’ 1029 Asbury Ave 35.2’ 31.7’ 3.5’ 27.8’ 7.0’ 1515 Dewey Ave 17.7’ 15.9’ 1.8’ 13.3’ 4.4’ 1519 Colfax St 29.1’ 26.2’ 2.9’ 22.1’ 7.0’ *Porch depths listed at 7.0’ may have been reduced to the maximum allowed under the proposed changes. We are opposed to a fixed measurement compared to a percentage for the porch depth, except as a maximum depth. Many neighboring communities use this fixed-depth model for front porches, but our proposal is more generous than their requirements. Chart 3. Comparison of proposed setbacks to surrounding communities Staff research on nearby communities in comparison to proposal effect on typical Evanston lots (27’ and 20’). Community Open Porch, Roofed Open Porch, No Roof Awning/Canopy* Evanston (27’) 6.75’ 6.75’ 2.7’ Wilmette 6.0’ 6.0’ Evanston (20’) 5.0’ 5.0’ 2.0’ Oak Park 5.0’ 5.0’ 1.5’ Lincolnwood 3.0’ Allowed 10% Chicago Not permitted Not permitted Allowed Skokie Not permitted 10.0’ 3.0’ *Awnings and canopies would still be subject to the 10% rule, although the porch could extend to the Open Porch, No Roof encroachment. b. Enclosed porches are prohibited encroachments into front yards. Evanston zoning does not distinguish between open, roofed, screened or enclosed porches. Most neighboring communities do not permit enclosed porches. Enclosed porches do not promote “eyes on the street” which is the primary benefit to permitting zoning variations to allow porches to encroach further into the front yard setback. Chart 4. Enclosed porches in surrounding communities Staff research on nearby communities in comparison to Plan Commission and proposal effect on typical Evanston lots (27’ and 20’). Community Enclosed Porch, Plan Commission Enclosed Porch, Proposed Evanston (27’) 6.75’ Not permitted Wilmette Not permitted Not permitted Evanston (20’) 5.0’ Not permitted Oak Park Not permitted Not permitted Lincolnwood Not permitted Not permitted Chicago Not permitted Not permitted Skokie Not permitted Not permitted We recommend that the Zoning Ordinance be amended to prohibit enclosed porches as a front yard encroachment. An enclosed porch would be allowed if it remained within the permitted building envelope. Due to the number of Evanston properties that have existing enclosed porches that would become legally nonconforming, staff does not share this opinion. We believe 656 of 684 Rodgers-Berns Memo 4 that, although many enclosed porches will be nonconforming, this change would have minimal impact. A porch receives a 50% building lot coverage exemption. When that room is converted to a four- season room, it no longer qualifies for the zoning exemption, and now the area of the ‘porch’ pushes the property over the allowable lot coverage. We know from practice that quite a large number of these porches are converted by adding heating and removing the wall between the house and porch without the proper permits and zoning review. It may be used as a means to enlarge the habitable space of a house—sometimes up to 25%—that would not otherwise meet the zoning requirements. Additionally, if an enclosed porch is allowed to encroach and then converted, the mass of the house moves closer to the street. c. Any request for a porch depth beyond the 25% shall be a Major Variation. Currently most front porches are filed as Minor Variations. Homeowners should not have to bear the burden of a Major Variation when the Zoning Ordinance does not permit a usable front porch. With the existing 10% regulation one would have to have a 30’ front yard setback to get a minimum 3’ porch, which would allow a door to open and not overhang the porch. It is our belief that the proposed amendments are quite generous and permit front porches that are of a usable size. A homeowner who wants a larger than permitted porch can request a greater encroachment, but they should be required to demonstrate a particular hardship to ZBA as outlined in the Zoning Ordinance standards. Standards for Approval The proposed amendment meets the standards for approval of a text amendment outlined in the Zoning Ordinance (Section 6-3-4-5): a. The proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. The proposed amendment will work to maintain the appealing character of Evanston’s neighborhoods while guiding their change. It allows usable front porches by right in almost every Evanston neighborhood, encouraging eyes on the street, which promotes safety and strengthens communities. b. The proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. The Evanston housing stock features a wide variety of porches. Porches serve an important role in promoting safety and neighborhood involvement, while also often improving the aesthetic appearance of homes. By slowing the encroachment of porches into front yards, this proposal will maintain the character of neighborhoods c. The proposed amendment will have an adverse effect on the value of adjacent properties. The proposed text amendment will not have any adverse effects on the values of adjacent properties since the proposed change will result in similarly approved porches compared to those that are now approved via the variation process. d. The adequacy of public facilities and services. This standard does not apply. 657 of 684 Rodgers-Berns Memo 5 Summary The proposed changes to the text amendment accomplish the same objectives as the one approved by Plan Commission, but do it in a more measured approach. Most homeowners would be permitted a usable front porch without a variation, and in many cases that permitted encroachment is more generous than that of nearby communities. The prohibition against enclosed porches, creating legally nonconforming uses, would ensure that porches remain porches and maintain more balanced and more open front yard setbacks in Evanston neighborhoods. We encourage Planning & Development and City Council to support our proposed changes to this text amendment. 658 of 684 DRAFT- NOT APPROVED Page 1 of 2 Plan Commission Minutes 2/21/18 MEETING MINUTES EXCERPT PLAN COMMISSION Wednesday, February 21, 2018 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Simon Belisle, Patrick Brown, Terri Dubin, Carol Goddard, George Halik, Peter Isaac, Andrew Pigozzi, Jolene Saul Members Absent: Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Erika Storlie, Assistant City Manager/Acting Director of Community Development Presiding Member: Colby Lewis, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: November 29, 2017 and December 6, 2017 Commissioner Goddard made a motion to approve the minutes from December 6, 2017. Commissioner Belisle seconded the motion. A voice vote was taken and the minutes were unanimously approved, 9-0. Commissioner Dubin made a motion to approve the minutes from November 29, 2017. Commissioner Goddard seconded the motion. A voice vote was taken and the minutes were unanimously approved, 9-0. 3. NEW BUSINESS A. TEXT AMENDMENT 18PLND- 0011 Porch Regulations A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoni ng to amend City Code Section 6-4-1-9, Yards, and City Code Section 6-18-3, Definitions, to modify regulations pertaining to porches. Mr. Mangum provided background and reasons for the proposed text amendment 659 of 684 DRAFT- NOT APPROVED Page 2 of 2 Plan Commission Minutes 2/21/18 including a large number of requested variances due to the lack of usable porch space permitted by the current regulations. Two options were provided: the first to permit a front porch depth that extends a maximum of 25% into the required front yard setback, and the second to permit a porch depth of 6 feet, provided that a minimum 10 foot front yard setback is provided. Questions from the Commission: ● Whether or not the proposed amendment would apply to new construction or additions. The proposed amendment would apply to any new construction affecting front yard setbacks. ● How is porch use regulated? If a porch space is enclosed and is used as interior living space then these regulations would not apply to that space. ● 6 feet, while reasonable for a front porch, may be limiting in a large front yard. Discussion followed starting with a suggestion of combining the two amendment options to fully address functionality of porches in yards of varying sizes. ● Clarification on how setbacks are managed when there are varying existing front yard setbacks, or a zig-zag effect, within a block. Mr. Mangum stated that an average of existing front yard setbacks is taken to determine required setbacks for new construction or additions. Discussion followed with comments regarding the desired outcome. ● Clarification on depth needed for ADA accessibility and suggestion that the porch be at least that depth. If a ramp were needed that would be a similar regulation to allowing steps projecting into a setback. Discussion continued regarding preferences for the text amendment and emphasis that the required setback is a minimum, allowing the property owner to still have some flexibility. Clarification on whether or not nonconforming porches would be affected was provided, specifically, if a porch is damaged or destroyed outside of the property owner’s control, it could be replaced within a year. Commissioner Isaac made a motion to recommend that the amendment be revised so that front porches must maintain a minimum ten foot front yard setback and may be the greater of six feet in depth or 25% of the depth of the required front yard. Commissioner Belisle seconded the motion. A roll call vote was taken and the motion was approved, 9-0. Ayes: Belisle, Brown, Dubin, Goddard, Halik, Isaac, Lewis, Pigozzi, Saul. Nays: None 660 of 684 Memorandum To: Mayor and Members of the City Council Planning & Development Committee From: Erika Storlie, Acting Community Development Director/Assistant City Manager Scott Mangum, Planning and Zoning Administrator Cindy Plante, Economic Development Coordinator Melissa Klotz, Zoning Planner Subject: Ordinance 58-O-18 Granting a Special Use for a Type 2 Restaurant, Falcon Eddy’s Barbecue at 825 Church Street Date: April 19, 2018 Recommended Action The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 58-O-18 granting a special use approval for a Type 2 Restaurant, Falcon Eddy’s Barbecue in the D2 District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Livability Benefits: Economy & Jobs: Expand job opportunities Built Environment: Enhance public spaces Summary: Applicant James Pomerantz, owner of Bat 17, proposes to open a second restaurant, Falcon Eddy’s Barbecue, at 825 Church Street as a Type 2 restaurant. The 825 Church Street space previously housed Dixie Kitchen restaurant, and more recently YaHalla Inn. The proposed menu consists of Texas-style barbecue prepared on site, including slow smoked meats such as brisket, ribs, chicken, sausage, and pork. The restaurant will provide online ordering and delivery via Grubhub and counter service for customers in the store, which will provide seating for up to 48. The applicant is proposing to operate seven days a week, from 11am-9pm on weekdays, and from 11am-10pm on weekends. For City Council meeting of April 23, 2018 Item P6 Ordinance 58-O-18 Application for a Special Use for a Type 2 Restaurant, Falcon Eddy’s, at 825 Church St. For Introduction 661 of 684 Staffing is expected to consist of 1-2 people at the counter plus 2-3 cooks and 1-2 dishwashers. Employees who drive will be encouraged to park in the Maple Avenue or Sherman Avenue parking garage. Deliveries to the restaurant will be accepted from the alley. The applicant has agreed to adopt sustainable practices for refuse collection and litter prevention. City staff is not aware of any objections to the proposal. Comprehensive Plan: The Evanston Comprehensive General Plan encourages the utilization of vacant storefronts along existing commercial corridors that can add sales tax revenue and encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Falcon Eddy’s will use a currently vacant commercial space to open a locally owned and operated business. Legislative History: April 17, 2018: the ZBA recommended unanimous approval of the special use for a Type 2 Restaurant, Falcon Eddy’s Barbecue with the following conditions: 1. Hours of operation of 10 a.m. to Midnight. 2. Employees prohibited from using metered street parking. 3. Deliveries shall occur in the rear. 4. Substantial compliance with documents and testimony on record, including Sustainability Practices for Type 2 Restaurants. Attachments Ordinance 58-O-18 April 17, 2018 ZBA Draft Meeting Minutes Excerpt ZBA Findings April 17, 2018 ZBA Packet 662 of 684 4/16/2018 58-O-18 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 825 Church Street in the D2 Downtown Retail Core Development District (“Falcon Eddy’s Barbecue”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on April 17, 2018, pursuant to proper notice, to consider case no. 18ZMJV-0021, an application filed by James Pomerantz (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 825 Church Street (the “Subject Property”) and located in the D2 Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Falcon Eddy’s Barbecue,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of April 23, 2018, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 18ZMJV-0021; and 663 of 684 58-O-18 ~2~ WHEREAS, at its meetings of April 23, 2018 and May 14, 2018, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 18ZMJV- 0021. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated March 8, 2018. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 10:00 a.m. and midnight on any given day. C. Employee Parking: Employees may not utilize metered street parking surrounding the Subject Property during the hours of operation. D. Deliveries: The Applicant agrees that all deliveries must occur in the rear of the Subject Property. 664 of 684 58-O-18 ~3~ E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor 665 of 684 58-O-18 ~4~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim Corporation Counsel 666 of 684 58-O-18 ~5~ EXHIBIT A LEGAL DESCRIPTION LOTS 7 TO 13, INCLUSIVE, EXCEPTING THEREFROM THAT PORTION OF SAID LOTS 7 TO 13, INCLUSIVE, IN THE RESUBDIVISION OF BLOCK 17 IN EVANSTON, COOK COUNTY, ILLINOIS IS DESCRIBED AS FOLLOWS, TO WIT: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 7 IN THE SAID RESUBDIVISION OF SAID BLOCK 17 IN EVANSTON, COOK COUNTY, ILLINOIS; THENCE SOUTH ALONG AND UPON THE EAST LINE OF SAID LOT 7, A DISTANCE OF 35 FEET; THENCE SOUTH ALONG AND UPON A LINE PARALLEL WITH THE EAST LINE OF SAID LOT 7, A DISTANCE OF 5 FEET THENCE RUNNING WEST ALONG AND UPON A LINE PARALLEL WITH THE NORTH LINE OF SAID LOTS 7 TO 11, A DISTANCE OF 185 FEET; THENCE RUNNING NORTH ALONG AND UPON A LINE PARALLEL WITH THE EAST LINE OF SAID LOT 7, A DISTANCE OF 85 FEET TO A POINT IN THE NORTH LINE OF SAID LOT 11, 220 FEET FROM THE NORTHEAST CORNER OF SAID LOT 7; THENCE EAST ALONG AND UPON THE NORTH LINE OF SAID LOT 11 AND THE NORTH LINE OF SAID LOTS 10 TO 7, INCLUSIVE TO THE POINT OF BEGINNING, EXCEPTING THEREFROM THAT PART LYING ABOVE THE ELEVATION OF 36.00 FEET, CITY OF EVANSTON, IN COOK COUNTY, ILLINOIS. PIN: 11-18-126-020-0000 COMMONLY KNOWN AS: 825 Church Street, Evanston, Illinois. 667 of 684 DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, April 17, 2018 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Mary Beth Berns, Myrna Arevalo, Scott Gingold, Violetta Cullen Members Absent: Mary McAuley, Kiril Mirintchev Staff Present: Scott Mangum, Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:03 p.m. New Business 825 Church Street ZBA 18ZMJV-0021 James Pomerantz, lessee, applies for a special use permit for a Type 2 Restaurant, Falcon Eddy’s in the D2 Downtown Retail Core District (Zoning Code Section 6-11- 3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Mangum provided a summary of the staff memo and recommendation. James Pomerantz, lessee, noted: ● The business is a type 2 restaurant, Texas dry-rub barbeque. ● Also owns Bat 17 restaurant. ● Patrons order and pick up food from counter. ● Kitchen recently remodeled. ● Waste and deliveries occur in rear via alley. ● Grubhub would be utilized to deliver food using street parking. ● A maximum of 10-12 employees, offered incentive to park in City garage. In response to Mr. Gingold, the applicant stated that seating would be provided for 46-48 patrons and would comply with sustainability practices. In response to Chair Berns, the applicant stated that hours would be 10 am. to 9 p.m. weekdays and 10 a.m. to 10 p.m. on weekends. In response to Ms. Cullen, three parking spaces are provided in the rear where deliveries would occur. The ZBA entered deliberation: Page 1 of 2 Zoning Board of Appeals 668 of 684 ● Mr. Gingold stated his support for the project. ● Ms. Dziekan, Ms. Arevalo, and Ms. Cullen agreed. The Standards were addressed: 1) Yes 2) Yes 3) Yes 4) Yes 5) Yes 6) Yes 7) Yes 8) Not Applicable 9) Yes Mr. Gingold moved to recommend approval with conditions, seconded by Ms. Cullen. The ZBA voted to recommend approval, 5-0, with the following conditions: 1) Hours of operation of 10 a.m. to Midnight. 2) Employees prohibited from using metered street parking. 3) Deliveries shall occur in the rear. 4) Substantial compliance with documents and testimony on record, including Sustainability Practices for Type 2 Restaurants. Page 2 of 2 Zoning Board of Appeals 669 of 684 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on April 17, 2018, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met ____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met ____Not Met Vote 5-0 (E) It can be adequately served by public facilities and services ___X___Met ____Not Met Vote 5-0 Case Number: 18ZMJV-0021 Address or Location: 825 Church St. Applicant: James Pomerantz, Lessee Proposed Special Use: Type 2 Restaurant, Frio Gelato, in the D2 District 670 of 684 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X__Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___ __Met _____Not Met n/a (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __ __ denial of the proposed special use with conditions: __X__ approval with conditions: 1) Hours of operation of 10 a.m. to Midnight. 2) Employees prohibited from using metered street parking. 3) Deliveries shall occur in the rear. 4) Substantial compliance with documents and testimony on record, including Sustainability Practices for Type 2 Restaurants. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ___ ___X___ Myrna Arevalo __X__ _ __ ___X___ Scott Gingold __X__ ___ ___X___ Violetta Cullen __X__ _ __ ___X___ Lisa Dziekan __X__ _ __ ___ ___ Mary McAuley __ __ _ __ _______ Kiril Mirintchev _____ _ __ 671 of 684 Memorandum To: Mayor and Members of the City Council Planning & Development Committee From: Erika Storlie, Assistant City Manager/Acting Community Development Director Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 46-O-18, Granting a Special Use for a Type 2 Restaurant, Frio Gelato, at 1301 Chicago Ave. Date: March 21, 2018 Recommended Action The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 46-O-18 granting special use approval for a Type 2 Restaurant, Frio Gelato, in the B1 Business District and the oDM Dempster-Main Overlay District. The applicant will comply with all zoning requirements and meets all of the standards for a special use in this district. Ordinance 46-O-18 was approved for Introduction on April 9, 2018. Livability Benefits Economy & Jobs: Expand job opportunities Built Environment: Enhance public spaces Summary The applicant currently operates Frio Gelato at 1301 Chicago Ave. as a Specialty Food Store Establishment, which does not permit seating. The business has been quite successful since moving from the space at 517 Dempster St. in late 2017/early 2018, so the applicant now proposes to utilize seating with classification as a Type 2 Restaurant at the new corner location. The applicant previously obtained a special use for a Type 2 Restaurant at 517 Dempster St. and complied with all zoning regulations at that location. The space is currently approved for Frio Gelato as a Specialty Food Store Establishment with no customer seating. The space features oversized window ledges that serve as built-in benches, but the Specialty Food Store designation prohibited the addition of tables or other seating. The applicant added tables and chairs in late Item P7 For City Council meeting of April 9, 2018 Ordinance 46-O-18, Special Use for a Type 2 Restaurant, Frio Gelato For Action 672 of 684 January and was notified by City staff that the seating area triggered a special use requirement for a Type 2 Restaurant. The applicant immediately applied for the special use, but did not remove the seating as required so the business is currently in violation of City zoning regulations. Frio Gelato is a locally owned and operated business that produces gelato from scratch at a manufacturing facility at 1701 Simpson St. The gelato is also available for purchase at restaurants and businesses in Evanston and Chicago. The new restaurant will operate from noon – 10pm during the winter and from noon – 10:30pm during the summer months, with a maximum of 2 employees per shift. Garbage pickup occurs two times per week behind the building. Commissary deliveries occur via the rear of the building by van or transit truck, where there are two parking spaces for unloading. The applicant proposes to add tables and chairs for seating. Since the property features one bathroom, the Illinois State Plumbing Code limits the amount of seating plus employees on the premises to 10. The restaurant will have a maximum of 2 employees per shift, so a maximum of 8 seats are allowed. The applicant agrees to follow sustainable practices including a litter pick-up plan and customer recycling. All non- reusable food containers and flatware are fully recyclable. No exterior modifications to the building are proposed. City staff is not aware of any objections to the proposal. Comprehensive Plan: The Evanston Comprehensive General Plan encourages the expansion of local businesses that can add sales tax revenue and encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. With special use approval, Frio Gelato will expand its business model and operate a restaurant in a commercial space that has been underutilized in recent years with a locally owned and operated business. Legislative History: March 20, 2018: The ZBA recommended unanimous approval of the special use for a Type 2 Restaurant, Frio Gelato, with the following conditions: 1. Seating within the facility is limited to 8. 2. Employees shall not utilize on-street parking. 3. Hours of operation shall not exceed noon-11pm, 7 days a week. 4. Sustainability Plan shall be followed. 5. Substantial compliance with the documents and testimony on record. 673 of 684 Attachments Ordinance 46-O-18 March 20, 2018 ZBA Draft Meeting Minutes ZBA Findings March 20, 2018 ZBA Packet 674 of 684 3/23/2018 46-O-18 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1301 Chicago Avenue in the B1 Business District (“Frio Gelato”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 20, 2018, pursuant to proper notice, to consider case no. 18ZMJV-0006, an application filed by Sebastian Koziura (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1301 Chicago Avenue (the “Subject Property”) and located in the B1 Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Frio Gelato,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of April 9, 2018, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 18ZMJV-0006; and 675 of 684 46-O-18 ~2~ WHEREAS, at its meetings of April 9, 2018 and April 23, 2018, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 18ZMJV- 0006. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted on January 5, 2018. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 12:00 p.m. and 11:00 p.m. on any given day. C. Employee Parking: Employees may not utilize street parking surrounding the Subject Property during the hours of operation. D. Seating: The Applicant agrees to limit the seating within the facility to eight (8). 676 of 684 46-O-18 ~3~ E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor 677 of 684 46-O-18 ~4~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Interim City Attorney 678 of 684 46-O-18 ~5~ EXHIBIT A LEGAL DESCRIPTION LOT 10 IN BLOCK 38 IN THE ORIGINAL VILLAGE (NOW CITY) OF EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-418-011-0000 COMMONLY KNOWN AS: 513-517 Dempster Street and 1301-1305 Chicago Avenue, Evanston, Illinois. 679 of 684 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, March 20, 2018 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Mary McAuley, Violetta Cullen, Lisa Dziekan Members Absent: Kiril Mirintchev, Scott Gingold, Myrna Arevalo Staff Present: Scott Mangum Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:04 p.m. Minutes Ms. Cullen motioned to approve the February 20, 2018 meeting minutes, which were seconded by Ms. Dziekan and unanimously approved with one correction. New Business 1301 Chicago Ave. ZBA 18ZMJV-0006 Sebastian Koziura, lessee, applies for a special use permit for a Type 2 Restaurant, Frio Gelato, in the B1 Business District and the oDM Dempster-Main Overlay District (Zoning Code Section 6-9-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Mangum read the case into the record. The applicant explained the business is currently in operation as a Food Store, but customers requested seating which requires a special use for a Type 2 Restaurant. Chair Berns noted seating has been in the space since January, and asked if that is a zoning violation. Chair Berns observed 16 seats including stools. The applicant responded he requests 8 seats, and Chair Berns explained 8 is the maximum allowed based on the Illinois Plumbing Code, for a total seating/employees per shift not to exceed 10. Chair Berns inquired if a second bathroom could be added to address the seating limit. The applicant responded he would remove the stools if needed, but there is no room to add a second bathroom in the facility. Ms. Dziekan asked if outdoor seating counts, and Mr. Mangum responded he is not aware that they would count towards the seating limit. Outdoor seating for a Sidewalk Café is evaluated based on dimensions of the seating area, sidewalk width, etc. Ms. Cullen asked how many employees will work per shift, and the applicant responded two at the most. 680 of 684 Page 2 of 3 Zoning Board of Appeals Chair Berns inquired about parking, sustainability, and deliveries, and the applicant responded: 2 parking spaces behind the building are leased to Frio Gelato. Most employees are college students who do not have vehicles. Employees will not park on the street. Agree to Sustainability Practices noted on the submitted worksheet including all recyclable food containers and flatware. Deliveries occur once each morning via a transit van. No additional changes to the building are proposed. Signage is already in place on the awning. Hours of operation are noon-9pm during the week and until 10pm Friday – Sunday throughout winter; noon – 10pm daily throughout the summer. Ms. McAuley noted this is an established business, and the seating/plumbing code appears to be the only issue. Chair Berns agreed and stated customers can stand at a bar without stools to comply with the plumbing cod e. Deliberation: Ms. Cullen stated she supports the business at 1301 Chicago as well as the production facility on Simpson St. Ms. Dziekan explained the corner commercial space in question was vacant for a while, possibly because there is not enough seating inside due to the plumbing code issue. Outdoor seating will help the business succeed. Mr. Mangum added the addition of outdoor seating will be evaluated based on the conditions at the location. Chair Berns stated the seating limit is due to the plumbing code, which is a state requirement. The location is great for this business, but limiting seating to 8 where there is a greater demand is concerning. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. Cullen motioned to recommend approval of the special use with the following conditions: 1. Seating within the facility is limited to 8. 2. Employees shall not utilize on-street parking. 3. Hours of operation shall not exceed noon-11pm, 7 days a week. 4. Sustainability Plan shall be followed. 5. Substantial compliance with the documents and testimony on record. The motion was seconded by Ms. McAuley and unanimously recommended for approval. 681 of 684 Page 3 of 3 Zoning Board of Appeals Other Business There was no other business. Discussion There was no additional discussion. The meeting adjourned at 7:33pm. 682 of 684 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on March 20, 2018, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met ____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met ____Not Met Vote 4-0 (E) It can be adequately served by public facilities and services ___X___Met ____Not Met Vote 4-0 Case Number: 18ZMJV-0006 Address or Location: 1301 Chicago Ave. Applicant: Sebastian Koziura, lessee Proposed Special Use: Type 2 Restaurant, Frio Gelato, in the B1 Business District & oDM Dempster-Main Overlay District 683 of 684 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 (G) It preserves significant historical and architectural resources; ___X__Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X__Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __ __ denial of the proposed special use with conditions: __X__ approval with conditions: 1. Seating within the facility is limited to 8. 2. Employees shall not utilize on-street parking. 3. Hours of operation shall not exceed noon-11pm, 7 days a week. 4. Sustainability Plan shall be followed. 5. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ___ _______ Myrna Arevalo _____ _ __ _______ Scott Gingold _____ ___ ___X___ Violetta Cullen __X__ _ __ ___X___ Lisa Dziekan __X__ _ __ ___X___ Mary McAuley __X__ _ __ _______ Kiril Mirintchev _____ _ __ 684 of 684