HomeMy WebLinkAbout02.26.18
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 26, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Suffredin
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Mayor’s Summer Youth Employment Program Job Fair, March 3, 2018
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda February 26, 2018 Page 2 of 8
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Braithwaite
Economic Development - Alderman Rainey
Rules - Alderman Rainey
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 22, 2018,
January 29, 2018, February 12, 208 and February 19, 2018.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – January 22, 2018 through February 4, 2018 $ 3,079,462.01
(A2) Bills List – February 27, 2018 $ 1,520,935.04
For Action
(A3.1) Pilot Landlord Rehabilitation Assistance Program
Staff recommends City Council approval of a Pilot Landlord Rehabilitation
Assistance Program to support improvements and repairs for rental units that are
committed to be rented to households earning 60% of AMI. The proposed
program budget is $200,000 for the 2018 fiscal year and will be provided from the
Affordable Housing Fund. Funding will be from the Affordable Housing Fund
(Account 250.21.5465.65535). The Affordable Housing Fund has a current
uncommitted cash balance of approximately $800,000.
For Action
(A3.2) Purchase of Police, Fire & Administrative Service Vehicles from Currie
Motors
Staff recommends City Council approval of the purchase of seven (7) Ford SUVs
and (1) Chevrolet SUV outfitted with lights, sirens and other necessary
equipment for operations. Four (4) Fords and one (1) Chevrolet will be allocated
to the Evanston Police Department Field Operations Division, two (2) Ford will be
allocated to the Fire Department Administration Division and one (1) Ford will be
allocated to the Administrative Services Department Facilities Division. The
replacement vehicles will be purchased from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL 60423) in the amount of $238,418.89. Funding for the
vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $238,418.89, which has a budgeted
amount of $1,522,977.
For Action
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City Council Agenda February 26, 2018 Page 3 of 8
(A3.3) One Year Contract Renewal for Purchase of Emergency Lighting & Sirens
from Havey Communications Inc.
Staff recommends City Council approval of a one (1) year contract renewal for
the purchase of emergency lighting, sirens and after-market products and
services in the amount of $80,960.00 to Havey Communications Inc. (28835
Herky Drive # 117, Lake Bluff, IL 60044). Funding will be as follows: $40,480
from Account 600.19.7710.65060, with a FY18 budget of $1,050,000, and
$40,480 from Account 601.19.7780.65550, with a FY18 budget of $1,522,977.
For Action
(A3.4) Criminal History Applicant Eligibility Policy
Staff submits for City Council the City of Evanston Criminal History Applicant
Eligibility Policy to accept and place on file. Pursuant to Alderman Fleming’s
request, City staff met with Alderman Fleming and interested community
members to review current hiring policies related to prospective applicants with
criminal records and to update the policy in conformance with best practices.
For Action: Accept and Place on File
(A3.5) Utility Bill Reimbursement Policy
Staff recommends City Council accept and place on file the proposed
Reimbursement and Payment Policy. Staff modeled the proposed policy based
on Illinois Administrative Code which establishes that all complaints for the
recovery of damages shall be filed within a maximum two (2) year time limit from
the time that the produce, commodity or services as to which the complaint is
made was furnished or performed.
For Action: Accept and Place on File
(A3.6) One Year Contract Extension with G & L Contractors for 2018 Debris
Hauling
Staff recommends that City Council authorize the City Manager to execute a one
year contract extension for debris hauling with G & L Contractors (7401 N St.
Louis Ave Skokie, IL) in the amount of $81,000.00. This contract award is part of
a bid let by the Municipal Partnering Initiative (MPI). Funding will be as follows:
$38,000 budgeted from the Water Fund (Account 510.40.4540.62415), $38,000
budgeted from the Sewer Fund (Account 515.40.4530.62415), and $5,000
budgeted from the General Fund (Account 100.40.4510.62415).
For Action
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City Council Agenda February 26, 2018 Page 4 of 8
(A3.7) One Year Contract Extension for the Purchase of Granular Materials from
G & L Contractors
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension for the purchase of Granular Materials with G & L
Contractors (7401 N. St. Louis Ave, Skokie, IL) in the amount of $37,000. This
contract award is part of a bid let by the Municipal Partnering Initiative (MPI).
Purchase of materials under this contract will be funded as follows: $21,000 from
the Water Fund, Account 510.40.4540.65055, with a budget of $150,000; and
$16,000 from the Sewer Fund, Account 515.40.4530.65055, with a budget of
$43,000.
For Action
(A3.8) Contract with Monson Nicholas Inc. for Service Center Parking Deck
Restoration
Staff recommends City Council authorize the City Manager to execute a contract
for Service Center Parking Deck Restoration (Bid 18-02) with Monson Nicholas
Inc. (714 North Yale Avenue, Villa Park, IL) in the amount of $526,074.00.
Funding will be provided from the Capital Improvement Program (CIP) 2018
General Obligation Bonds: $500,000 from Account 415.40.4118.65515-617023
with FY18 budget of $500,000, and $26,074 from Account 415.40.4118.65515-
617023 with FY18 budget of $30,000.
For Action
(A3.9) Contract with Sumit Construction Company, Inc. for Lovelace Park Pond
Rehabilitation
Staff recommends the City Council authorize the City Manager to execute a
contract for the Lovelace Park Pond Rehabilitation (Bid 18-06) with Sumit
Construction Company, Inc. (4150 West Wrightwood Avenue, Chicago, IL) in the
amount of $107,000.00. Funding will be provided from the Capital Improvement
Program 2016 General Obligation Bonds in the amount of $100,000 (Account
415.40.4116.65515-518004) with a budget of $100,000, and from the 2018
General Obligation Bonds in the amount of $7,000 (Account 415.40.4118.65515-
518004) with a budget of $15,000.
For Action
(A3.10)Lovelace Tennis Court Rehabilitation
Staff recommends the City Council authorize the City Manager to proceed with
the Lovelace Tennis Court Rehabilitation for construction in 2018. While not
budgeted in 2018, funding for this proposed project will be provided from the
Capital Improvement Program (CIP) 2018 General Obligation (G.O.) Bonds -
Facilities Contingency with a 2018 budgeted amount of $450,000.
For Action
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City Council Agenda February 26, 2018 Page 5 of 8
(A3.11)Sole Source Contract with Designs 4 Dignity for Interior Design Services
for the Fleetwood-Jourdain Community Center
Staff recommends that City Council authorize the City Manager to execute a sole
source contract to provide interior design services for the Fleetwood-Jourdain
Community Center with Designs 4 Dignity (445 N. Wells, Suite 402, Chicago, IL
60654) in the amount of $35,000.00. Funding for this project will be provided
from the Good Neighbor Fund (Account 415.40.4218.62145 – 618008), which
has an FY 2018 budget allocation of $325,000.00 for this project.
For Action
(A3.12)Contract with Bulley & Andrews for Construction Management Services
for the Robert Crown Community Center, Ice Complex and Library
Staff recommends that City Council authorize the City Manager to execute a
contract to provide construction management services for the Robert Crown
Community Center, Ice Complex and Library (RFP 17-57) with Bulley & Andrews
(1755 W. Armitage Avenue, Chicago, IL 60622). The initial contract
recommendation is for pre-construction services only in the amount of
$41,510.00. A recommendation for construction services will occur upon
successful completion of the pre-construction phase, completion of the project’s
design documentation and negotiation of the construction price. Funding for this
project will be provided from Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account 415.40.4118.65515 – 616017).
For Action
(A4) Ordinance 34-O-18, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends City Council adopt Ordinance 34-O-18 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for the construction of the Clearwell 9 Replacement
Project. This ordinance authorizes the City to borrow up to $25,000,000. The
debt service will be paid from the Water Fund.
For Introduction
(A5) Ordinance 11-O-18, Amending City Code Title 1, Chapter 11 to Update
Operational Functions with the Finance Division
City staff recommends City Council adoption of Ordinance 11-O-18 which
amends Title 1, Chapter 8 of the City Code to reflect current City operations with
respect to the Finance Division.
For Introduction
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City Council Agenda February 26, 2018 Page 6 of 8
(A6) Ordinance 32-O-18, Decreasing the Number of Class D Liquor Licenses for
Kabul House located at 2424 Dempster Street
Staff recommends City Council adoption of Ordinance 32-O-18, amending City
Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor
licenses from fifty-one (51) to fifty (50). Kabul House located at 2424 Dempster
Street is not renewing its liquor license. Staff recommends suspension of the
rules for Introduction and Action at the February 12, 2018 City Council meeting.
For Introduction and Action
(A7) Ordinance 31-O-18, Amending City Code Section 3-4-6 By Creating the New
Class X Liquor License
Local Liquor Commissioner recommends City Council to adopt Ordinance 31-O-
18, amending City Code Section 3-4-6 by creating the new Class X Liquor
License. Ordinance 31-O-18 was prepared to allow arts and crafts studios the
sale of beer and wine for on-site consumption.
For Introduction
(A8) Ordinance 33-O-18, Amending City Code Section 3-4-6 By Creating the New
Class F-2 Liquor License
Local Liquor Commissioner and staff recommend City Council adopt Ordinance
33-O-18, amending City Code Section 3-4-6 creating the new Class F-2 Liquor
License for a retail liquor dealer/gourmet food and amenity store.
For Introduction
(A9) Ordinance 20-O-18, Amending City Code to Allow for One-Way Traffic Flow
During Willard School Drop-Off and Pick-Up Hours on Hurd Street and
Central Park Avenue
Staff recommends City Council adoption of Ordinance 20-O-18, amending City
Code Section 10-11-4, Schedule IV (A) to establish one-way south traffic on Hurd
Street between Isabella Street and Park Place, and one-way north traffic on
Central Park Avenue between Park Place and Isabella Street adjacent to Willard
Elementary School during drop-off and pick-up hours. Funding for signage will
be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with a FY 2018 budget of $58,000.
For Action
(A10) Ordinance 10-O-18, Amending City Code to Include Civil Restitution
City staff recommends City Council adoption of Ordinance 10-O-18 to amend
City Code Subsection 1-4-1, “General Penalties,” to include civil restitution by
order of Court. This ordinance adds civil restitution to the penalties available for
City Code violations, and allows a Court to order restitution beyond the maximum
fine amount. Civil restitution may only be ordered by a Court after a finding of
guilt or a guilty plea by a defendant.
For Action
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City Council Agenda February 26, 2018 Page 7 of 8
(A11) Ordinance 26-O-18, Amending City Code Section 3-4-6(F) to Increase the
Number of Class F Liquor Licenses for the Target Store located at 1616
Sherman Avenue
Local Liquor Commissioner provides a recommendation to City Council regarding
the adoption of Ordinance 26-O-18, amending City Code Subsection 3-4-6-(F) to
increase the number of authorized Class F liquor licenses from nine (9) to ten
(10), and permit issuance of a Class F license to Target Corporation dba Target
Store T3283 located at 1616 Sherman Avenue.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Vacation Rental License for 1827 Dobson Street
City staff recommends approval of a Vacation Rental License for the property
located at 1827 Dobson Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P2) Vacation Rental License for 710 Madison Street
City staff recommends approval of a Vacation Rental License for the property
located at 710 Madison Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P3) Ordinance 21-O-18, Special Use Permit for a Special Educational Institution
– Public in the I2 General Industrial Zoning District
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
21-O-18 granting special use approval for a Special Educational Institution-
Public in the I2 General Industrial Zoning District in order to operate a high-
school for students with behavioral and emotional needs. The applicant has
complied with all zoning requirements and meets all of the standards for a
special use for this district.
For Action
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) Executive Session
(IX) Adjournment
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City Council Agenda February 26, 2018 Page 8 of 8
MEETINGS SCHEDULED THROUGH MARCH 15, 2018
Upcoming Aldermanic Committee Meetings
2/28/2018 7:00 PM Economic Development Committee
2/28/2018 7:00 PM Housing & Homelessness Commission (rescheduled from 3/1)
3/5/2018 6:00 PM Human Services
3/12/2018 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 22nd, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 9 of 312
Mayor’s Public Announcements
Mayor Hagerty congratulated Y.O.U. and City staff at Fleetwood-Jourdain and the kids at King
Lab for putting up celebration in honor of Martin Luther King Day. Also thanked Faith Temple
and their community for putting on a celebrating on Friday the 19th for our Police and
Firefighters in the community for their hard work. Additionally, he thanked Adam Howard and
Mario Miller for their work involving the Officer and Gentlemen Academy.
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz introduced new City staff member Moran Hernandez. Also
congratulated Erika Storlie as the new Assistant City Manager.
Watch
City Clerk’s Communications
City Clerk had no Announcements Watch
Public Comment
Marlon Millner Expressed his concerns of not being able to obtain information
regarding the funding and land development approval for Roycemore
school.
Watch
Jackie Prince Informed City Council about certain parking meters in the city not
working properly and certain vehicles occupying those spaces.
Watch
James Angelman Asked City Council to reject the proposed Rubies restaurant at 1723
Simpson St. because the owner fail to speak about making the place
a safe zone for children and having social workers in the restaurants.
He would like a bicycle rack to be installed in the front or side of the
restaurant to prevent the blocking of the sidewalk from the bikes used
by kids.
Watch
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Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meeting of January
8, 2018.
For Action
Approved on Consent Agenda.
Motion: Ald.
Rainey
Watch
(A1) Payroll – December 25, 2017 through January 07, 2018
$ 2,948,470.31
(A2) Bills List – January 23, 2018 FY: 2017 $ 2,084,030.72
FY: 2018 $ 616,587.34
For Action
Approved on Consent Agenda.
(A3.1) Contract for Asbestos Abatement at 721-723 Howard Street
with Cove Remediation, LLC
City Council authorized the City Manager to execute a contract for the
Asbestos Abatement at 721-723 Howard Street (Bid 18-05) with Cove
Remediation, LLC (5316 W. 12th Street, Alsip, IL), in the amount of
$38,000. Funding will be provided from the Howard Ridge TIF (Account
415.40.4218.65515-617016), which has $1,730,000 budgeted for the
Howard Street Theatre Improvement project.
For Action
Approved on Consent Agenda
(A3.2) Change Order No. 1 to the Architectural/Engineering Services
for the Gibbs Morrison Site Improvement Project with Teska
Associates, Inc.
City Council authorized the City Manager to execute Change Order No. 1
with Teska Associates, Inc. (627 Grove Street, Evanston, Illinois) for
Architectural/Engineering Services for the Gibbs Morrison Site
Improvement Project (RFP 16-04) in the amount of $3,640.00. This
change order increases the contract amount from $77,641.00 to
$81,281.00 and extends the contract deadline by 457 days, from June 30,
2017 to September 30, 2018. Funding for this change order is from the
Capital Improvement Fund 2017 General Obligation Bonds, which has
remaining balance of $49,505 budgeted for this project.
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For Action
Approved on Consent Agenda
(A3.3) Change Order No. 1 to the Engineering Services Contract for
the Fountain Square Renovation Project with Christopher B. Burke
Engineering, Ltd.
City Council authorized the City Manager to approve Change Order No. 1
to the existing engineering services contract for the Fountain Square
Renovation Project (RFP 15-68) with Christopher B. Burke Engineering,
Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the
amount of $197,906.79. This will modify the existing agreement amount
from $747,531.89 to $945,438.68 and extend the contract deadline from
June 30, 2018 to September 30, 2018. Funding is available from the
Washington National TIF. Additional details can be found in the
corresponding transmittal memorandum.
For Action
Passed 8-1 Alderman Suffredin voted “No”
Watch
(A3.4) Renewal of Single Source Service Agreement with Motorola,
Inc. for the 911 Center
City Council authorized the City Manager to approve the renewal of the
annual single source Service Agreement with Motorola, Inc. (1309 East
Algonquin Road., Schaumburg, IL 60196) for the amount of $84,740.56.
The Agreement is effective from January 1, 2018 through December 31,
2018. Funding will be provided by the Emergency Telephone System
account 205.22.5150.62509 (Service Agreements & Contracts) with a
Budget of $87,000.00.
For Action
Approved on Consent Agenda
(A3.5) Twelve Month Divvy Contract Extension with Motivate
International Inc.
City Council authorized the City Manager to execute a 12 month extension
with Motivate International Inc. (“Motivate”) to continue to operate the
Divvy bicycle sharing system in Evanston. This is a partial extension of
one of two 5 year extensions contemplated in the Operator Agreement
between the City and Motivate (attached to this memorandum). The 12
month extension will provide additional time for Motivate and the City to
build Evanston-based ridership, complete potential station relocations, and
better support this mode of transportation. The adopted FY2018 budget
included $304,000 for Divvy (Account: 505.19.7005.62603).
Watch
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For Action
Passed 7-2 Ald. Braithwaite and Ald. Fleming voted “No”
(A3.6) Use of Local Employment Program Penalty Fees – Evanston
Firefighter Application Fees
City Council approved spending Local Employment Program penalties for
workforce development by financing the application and Candidate
Physical Ability Test fees for local Evanston firefighter applicants.
For Action
Approved on Consent Agenda
(A4) Resolution 3-R-18, Authorizing Payments Relating to the FY
2018 Capital Improvement Plan Projects be Reimbursed by the
Subsequent 2018 General Obligation Bond Issuance
City Council adopted Resolution 3-R-18, authorizing payments relating to
FY 2018 Capital Improvement Plan project expenditures up to
$20,777,000 be reimbursed by the subsequent 2018 General Obligation
bond issuance.
For Action
Approved on Consent Agenda
(A5) Resolution 5-R-18, Agreement with the Cook County Assessor’s
Office for Access to a Geographic Information System
City Council adopted Resolution 5-R-18, authorizing the City Manager to
sign an agreement with the Cook County Assessor’s Office (Assessor) for
access to Geographic Information System (GIS) data. Information
Technology receives an annual update of the Assessor’s database which
is used to augment the City’s GIS database.
For Action
Approved on Consent Agenda
(A6) Resolution 4-R-18, Approval and Execution of the First
Addendum to the Water Supply Agreement with Morton Grove-Niles
Water Commission
City Council adopted Resolution 4-R-18, authorizing the approval and
execution of the first addendum to the water supply agreement between
the City of Evanston and the Morton Grove-Niles Water Commission. The
addendum memorializes the relevant changes in status/contract
assignment, and confirms that the water commission assumes the same
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contractual obligations owed to the City under the 2017 water supply
agreement.
For Action
Approved on Consent Agenda
(A7) Ordinance 6-O-18, Real Estate Contract for the Sale of Certain
City-Owned Real Property at 623-627 ½ Howard Street to Little Piggy,
LLC
City Council adopted Ordinance 6-O-18, authorizing the City Manager to
enter into a real estate contract for the sale of certain City-owned real
property located at 623-627½ Howard Street to Little Piggy, LLC. A
two-thirds majority of City Council is required to adopt Ordinance 6-O-18.
For Introduction and Action
Approved on Consent Agenda
(A8) Ordinance 8-O-18, Amending City Code Section 10-11-16(B)
“Designation of Truck Routes and Bike Routes”
City Council adopted Ordinance 8-O-18, which would amend Section
10-11-16, Schedule XVI (B) 1 and (B) 2 of the City Code to amend
designated bike routes on Chicago Avenue, Sheridan Road, Sheridan
Place, Euclid Place, Ingleside Place, Central Street, Church Street and
Davis Street. The ordinance would amend the title of Schedule XVI (B) 1
and (B) 2 to correct an error. Funding for additional signage and markings
were included as part of the related CIP projects.
For Action
Approved on Consent Agenda
(A9) Ordinance 1-O-18, Amending City Code Section 4-4-2,
“Amendments,” Requiring Fire Protection Systems Testing Records
on an Annual Basis
City Council adopted Ordinance 1-O-18, amending City Code Section
4-4-2, “Amendments,” requiring fire protection systems testing records on
an annual basis.
For Action
Approved on Consent Agenda
(P1) Vacation Rental License for 710 Madison Street
City staff recommends City Council approval of a Vacation Rental License
for the property located at 710 Madison Street. The Vacation Rental meets
Motion: Ald.
Wynne
Watch
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all of the Standards and Procedures for license approval.
For Action
Item held in committee until February 26, 2018
(P2) Ordinance 7-O-18, Granting a Special Use for a Type 2
Restaurant, Colectivo Coffee, at 716 Church Street
City Council adopted Ordinance 7-O-18 granting special use approval for
a Type 2 Restaurant, Colectivo Coffee, at 716 Church Street in the D3
Downtown Core Development District. The applicant has complied with all
zoning requirements and meets all of the standards for a special use for
this district.
For Introduction and Action
Approved on Consent Agenda
(P3) Ordinance 13-O-18, Granting a Special Use for the Expansion of
a Religious Institution and Major Zoning Relief for a Third Story
Addition at 2014 Orrington Avenue
City Council adopted Ordinance 13-O-18 granting special use approval for
the expansion of a Religious Institution, Lubavitch Chabad of Evanston,
and major zoning relief for a third story addition, in the R1 Single Family
Residential District. The applicant has complied with all zoning
requirements and meets all of the standards for special use and major
variations for this district.
For Introduction
Approved on Consent Agenda
(P4) Ordinance 14-O-18, Granting a Special Use for a Type 2
Restaurant, Rubie’s, at 1723 Simpson Street
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 14-O-18 granting special use approval for a Type 2 Restaurant,
Rubie’s, at 1723 Simpson Street in the B1 Business District. This
recommendation is conditional on the replacement of the building’s glass
block windows with unobstructed transparent glass and removal of iron
bars on windows and doors. The applicant has complied with all zoning
requirements and meets all of the standards for a special use in this
district.
For Introduction
Item held in committee until February 12, 2018
(P5) Ordinance 5-O-18, Granting Special Use Permit for a Planned
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Development Located at 601 Davis Street
The Plan Commission and staff recommend denial of Ordinance 5-O-18
for approval of the Planned Development to construct a 33-story, 318-unit
residential building with 7,481 square feet of ground floor commercial
space (including a drive through for a financial institution, Chase Bank)
and 176 on-site parking spaces. The applicant is requesting 8 site
development allowances. The proposed development exceeds the
maximum site development allowances for building height and FAR,
therefore, a super-majority (two-thirds) vote by the City Council is required
for approval. On January 8, 2018 Ordinance 5-O-18 was continued until
January 22, 2018 for Introduction.
For Introduction
Item failed in Committee
(APP1) For Appointment:
Plan Commission George Halik
For Action
Approved on Consent Agenda
(APP2) For Re-Appointment:
M/W/EBE Development Committee Joshua Gutstein
Public Safety Civil Service Commission Mary Erickson
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
No Report Watch
Ward
3:
3rd Ward meeting on January 25th at Lincoln school from 7-8:30 pm Watch
Ward
4:
No Report Watch
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Ward
5:
Congratulated Pastor and Lady Monte-Dillard of First Church of God Christian Life
Center for 7 years of service in ministry. Also thanked Daniel Featherson for
producing the Westy Award and congratulated the winners including Derick Brown,
Bridget Giles, Althea Brown, Lony Wilson, Don Mitchell and Jennifer Ethan.
Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
Thanked St. Francis Hospital for their Martin Luther King celebration. Thanked
everyone who came to the last community meeting. Announced they had 4 new
building owners and 6 new business owners in the 8th Ward. Thanked City
Council for approving the sale of Peckish Pig.
Watch
Ward
9:
Made a referral to staff to provide a report on Open Communities. The report
should include the amount of people they served the previous year, including the
number and referral made for those clients. Made a second referral for the Hearing
Officers for the activity of the previous year, including the hours they worked, the
number of cases they had and the amount the City paid them.
Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 29th, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 18 of 312
Mayor’s Public Announcements
Mayor Hagerty proclaimed January 29, 2018 as Blake Peter’s Day in the City of Evanston in
recognition of Blake Peter for his buzzer-beating game winning shot against Maine South
High School Hawks basketball team and delivering a victory for ETHS basketball team.
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City Manager’s Public Announcements
City Manager Wally Bobkiewicz invited Tim Rose, Director of the Fleetwood-Jourdain Theater
to talk about events happening in February for Black History month in the City of Evanston.
Manager Bobkiewicz also announced the placement of “All People Are Welcome” signs
across all City facilities in various languages.
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City Clerk’s Communications
City Clerk announced the availability of Mail Ballot Applications located in the City Clerk’s
Office. Citizens can deliver the forms to the Clerk’s Office or mail them to the Cook County
Clerk’s office before March 15th. Early voting starts March 5th-19th in the Civic Center in
Room G300. The City Clerk encouraged residents to step into the office and volunteer on
Monday, Wednesday and some Saturdays to encourage people to participate in the election.
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Public Comment
Len Larkin Asked City Council to consider a resolution to give the city control
over rent control.
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Doug Sharp Presented City Council with a proposal for affordable housing. Watch
Michael Deneroff Northwestern Student Government member who spoke about the
unaffordability of housing for students living in Evanston.
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Jillian Gilburne Northwestern Student Government member who share scenarios of
what is happening to students looking for a place to live.
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Meilynn Shi Northwestern student who proposed the City of Evanston change the
occupancy limit in rental units.
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Peter Dalton Spoke about the inclusionary housing ordinance. Watch
Bessie Simmons Shared her story about how affordable housing is important to her
and others in the community.
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Sue Loellbach Sue works for Connections for the Homeless and was at the City
Council meeting representing Joining Forces for Affordable Housing.
She encouraged that the City of Evanston put a plan that identifies
what we can do but also strategies to obtaining resources for
affordable housing
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Tina Paden Wants the City to provide assistance to landlords who provide
affordable housing to residents.
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Carlis Sutton Addressed his concerns about Pilot Landlord Rehabilitation
Assistance Program and Evanston Rental Program to Address
Affordable Housing Needs
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Sarah Vanderwicken Suggested that data collected on affordable housing be used to
better distribute affordable housing units in the community
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Betty Ester Invited City Council members, staff and the public to attend a
presentation on civilian police oversight. It will be held on February
8th at 7 p.m. at Family Focus.
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Doreen Price Asked City Council to appropriate funds to assist senior citizens in
evanston to rebuild their homes so they can rent out the units
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Prisila Giles Wanted the City to find better solutions to fit the housing needs of
those in low and fix incomes.
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Special Order of Business
(SP1) Affordable Housing Work Plan
Staff will update and present City Council with activities undertaken since
January 1, 2018 related to affordable housing. Tasks were referred to
committees during City Council’s discussion of the Affordable Housing
White Paper on October 30, 2017.
For Action: Accept and Place on File
Approved
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(SP2) Zoning Change to Allow Rental of Accessory Dwelling Units to
Non-Family Members
City Council made a referral to the Plan Commission to change zoning to
allow rental of existing accessory dwelling units to individuals who are not
members of the family living in the primary dwelling unit.
For Action: Refer to Plan Commission
Item referred to Plan Commission for zoning changes without
affordability restrictions on ADUs
Passed 9-0
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(SP3) Pilot Landlord Rehabilitation Assistance Program
Staff requests consideration of the Pilot Landlord Rehabilitation Assistance
Program to support improvements and repairs for rental units that are
committed to be rented to households earning 60% of AMI. Staff
recommends allocation of $200,000 for the 2018 fiscal year. At its meeting
on January 8, 2018, the Administrative and Public Works Committee
directed staff to develop a pilot rehabilitation assistance program for local
landlords who currently provide rental units at affordable rates but need
funds to improve their properties. Funding would be from the City’s
Affordable Housing Fund, 250.21.5465.65535. The Affordable Housing
Fund has a current uncommitted cash balance of approximately $800,000.
For Action
Direction provided to staff for revisions; item referred to February
26th Administration & Public Works committee
Motion: Ald.
Wilson
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(SP4) Rooming Houses Research
At its meeting on January 8, 2018, the Planning and Development
Committee requested a white paper on rooming houses. Staff seeks
direction on next steps.
For Discussion
Direction provided to staff Item referred to April 9th Planning and
Development Committee
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(SP5) Steps Toward Homeownership: First-Time Homebuyer
Programs, Mortgage Products and Other Strategies to Expand
Homeownership for Moderate and Middle Income Households
Staff is providing information requested by the City Council at the October
30, 2017 City Council and January 8, 2018 Administration and Public
Works meetings about homeownership assistance programs that are
currently available. Staff has prepared a memorandum that reviews
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mortgage products that combine acquisition and rehab of homes and first
time homebuyers programs, and City of Evanston homeownership
programs provided in past years. Staff also includes potential new
strategies to expand homeownership for moderate and middle income
households for consideration by City Council.
For Discussion
Item referred to February 26th Administration & Public Works
Committee
(SP6) Evanston Rental Program to Address Affordable Housing
Needs
At its meeting on October 30, 2017, City Council referred the Evanston
Rental Program proposed by Alderman Rainey to the Administration and
Public Works Committee. Staff provided a memo for discussion on January
17, 2018. Alderman Rainey stressed the importance of rental assistance as
a strategy in the City’s Affordable Housing Plan, but that implementation of
the program should be held until the City receives additional funding from
developer contributions. At the January 22, 2018 Planning and
Development Committee meeting, Alderman Revelle asked that work with
McKinney-Vento families, who are homeless and have school age children,
be included in the Affordable Housing Work Plan. Staff seeks direction on
next steps for this program. Initial funding of $1,200,000 would be from
developer contributions to the Affordable Housing Fund,
250.21.5465.65535. Subsequent funding could be from the AHF or other
sources to be identified.
For Discussion
Item held until April 30th IHO subcommittee addresses issue of
funding for AHF
Call of the Wards
Ward
1:
Thanked the Police and Firefighters who responded to an incident at the Sherman
Plaza parking garage. Made a reference to A&PW for security fence at Sherman
Ave. parking garage. Reminded 1st Ward residents that there will be a possibility
of funding the Northlight Farpoint project on Wednesday January 31st at the
Economic Development meeting.
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Ward
2:
No Report Watch
Ward
3:
On February 1st Ald. Wynne will have her office hours from 7-10 a.m. at Brothers
K
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Ward
4:
No Report Watch
Ward
5:
Made referral to the Economic Development department for a white paper on how
code base helps or hinders development.
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Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
No Report Watch
Ward
9:
Sent her condolences to the family of a 9th Ward resident who lost his life in a fire,
as well as the firefighters who assisted from Evanston as well as Niles, Wilmett
and Morton Grove.
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Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 12th, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 24 of 312
Mayor’s Public Announcements
Mayor Hagerty announced the passing of Kyle Peach, age 25, son of Dick and Shelly Peach.
The Mayor also announced the passing of ETHS graduate Yakez Semark, age 20. A moment
of silence was held on behalf of the two individuals and their families. The Mayor thanked the
Public Works department and Dave Stoneback on their efforts of removing the snow from the
recent snow storm. The Mayor invited Lawrence Hemingway, Director of Parks, Recreation
and Community Services and Luke Stowe, Chief Information Officer to talk about Camp
registration and its execution.
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City Manager’s Public Announcements
City Manager Wally Bobkiewicz had no Announcements Watch
City Clerk’s Communications
City Clerk had no Announcements Watch
Public Comment
Virginia Beaty Talked about increasing the economic footprint in Evanston Watch
Mike Vasilko Mike Vasilko shared his comments with City Council via Email. To
view the document click here. Furthermore, he talked about placing
Agenda item “A3 Contract with Structures Construction LLC for
Construction Services for the Howard Street Theatre” until the next
City Council meeting.
Watch
Junad Rizki Asked City Council to replace City Manager Wally Bobkiewicz for
various reasons. Wanted competent people hired to oversee capital
projects in the city.
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Ray Friedman Talked about affordable housing crisis in Evanston. Also spoke on
behalf of the 1300 Pitner Block Club in regards to the proposed 1305
Pitner/2250 Dempster project by the HOW Organization.
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Darlene Cannon 1300 Block Pitner Club member who inquired as to why their appeal
and amended appeal had not been brought to City Council to review
and discuss. Also voiced her concern about the off campus school in
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her neighborhood.
Doreen Price Commended various City Council members for their work in previous
committee meetings. Suggested City Council allow public discussion
at the end of a Council meeting to provide better feedback that will
help deliberation on agenda items.
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Omar Ansari Spoke about his concerns about the HOW project and how no single
ward should be given financial prosperity over another one.
Watch
Betty Ester Asked that the decision involving the proposed Rubies restaurant at
1723 Simpson St. be overturned and reminded City Council of their
obligation to extent unbiased consideration to projects being
proposed, based solely on what is written in the statute.
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Madelyn Ducre Talked about previous actions in the Human Services and Board of
Ethics meetings. She also talked about city staff.
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Special Order of Business
(SP1) Water Fund Update
Staff will present and provide an update on the status of Wholesale Water
Customers, projects being funded by the Water Fund and the drinking
water lead reduction initiative.
For Action
Presentation
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Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meeting of January
22, 2018 and January 29, 2018.
For Action
Held until next City Council
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(A1) Payroll – January 8, 2018 through January 21, 2018 $ 3,193,912.48
Ald. Rainey Watch
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(A2.1) FY 2017 Bills List – February 13, 2018 $ 3,359,819.15
FY 2018 Bills List – February 13, 2018 $ 2,973,670.58
Credit Card Activity (not including Amazon purchases), Period ending
December 31, 2017 -
Bank of America $ 159,115.23
BMO (Beta testing with New Purchasing cards) $ 2,394.26
For Action
Approved on Consent Agenda
(A2.2) Amazon Credit Card Activity
Period Ending December 31, 2017 $ 10,571.30
For Action
Passed 8-0 Ald. Suffredin abstained
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(A3.1) Fuel Purchases for Six Months from Gas Depot Oil Company
City Council approved fuel purchases for the first six (6) months of Fiscal
Year 2018 in the amount of $450,000.00 from Gas Depot Oil Company
(8930 N. Waukegan Road, Suite 230, Morton Grove, IL 60053). The Gas
Depot Oil Company is the current Northwest Municipal Conference Bid
winner through July 5, 2018 for all grades and types of fuels that are
utilized by city vehicles. Funding for this purchase will be from the Major
Maintenance, Materials to Maintain Autos Fund (Account
600.19.7710.65035), with a FY18 budget of $1,100,000. Present fuel
prices are $2.11/gallon for 87 octane gasoline and $2.40/gallon for
bio-diesel.
For Action
Approved on Consent Agenda
(A3.2) 2018 New Tire Purchases from Wentworth Tire Service
City Council approved tire purchases for the twelve (12) months in Fiscal
Year 2018 in the amount of $75,000.00 from Wentworth Tire Service (300
North York Road, Bensenville, IL). Wentworth Tire Service is an
authorized distributor of tires within the Illinois State Contract # 7129.
Funding is provided from Fleet Services/Tires and Tubes (Account
600.26.7710.65065), with a FY18 budget of $100,000. $75,000.00 is
requested for the purchasing of new tires, and the remaining $25,000.00
of the tire budget is for tire repair services (tire mounting, tire dis-mounting,
road repairs, and service calls for the same time period) as a separate
contract.
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For Action
Approved on Consent Agenda
(A3.3) One-Year Renewal for Tire Repair Services with Wentworth
Tire Service
City Council approved the City Manager to authorize a one (1) year
renewal for tire repair and recap services in the amount of $24,672 with
Wentworth Tire Service (300 North York Road, Bensenville, IL). This will
be the second (2nd ) and final renewal on this contract from January 1,
2018 through December 31, 2018. Funding is provided from Fleet
Services/Tires and Tubes (Account 600.26.7710.65065), with a FY18
budget of $100,000.
For Action
Approved on Consent Agenda
(A3.4) One-Year Contract Renewal for Testing, Repair & Certification
of Fire Apparatus and Aerial Devices
City Council approved a one year contract extension (RFP 15-30) to
Global Emergency Products (1401 N. Farnsworth Avenue, Aurora, IL
60505) in the amount of $72,300.00, to provide the required annual
inspections and repairs for heavy fire apparatus vehicles assigned to
Evanston Fire Department. This will be the third and final renewal. There
is no cost increase from the last renewal. Funding will be from Account
600.19.7710.65060 with a FY18 Budget of $1,050,000.
For Action
Approved on Consent Agenda
(A3.5) Contract with Structures Construction LLC for Construction
Services for the Howard Street Theatre
City Council authorized the City Manager to execute a contract to provide
construction services for the Howard Street Theatre with Structures
Construction LLC (2300 W. Diversey Avenue, Chicago, IL 60647) in the
amount of $1,385,469.00. Funding for this project will be provided from
Capital Improvement Program (CIP) Howard-Ridge TIF funds (Account
415.40.4218.65515 – 617016), which has an FY 2018 budget allocation of
$1,756,058.00. The Howard Ridge TIF will issue debt and will pay the debt
service costs for the architectural and construction costs for this project.
For Action
Passed 7-2 Ald. Suffrending and Ald. Fleming voted “No”
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(A3.6) Contract with Carollo Engineers, Inc. for West Plant Filter
Study
City Council authorized the City Manager to execute a contract for the
West Filter Plant Study (RFP 17-58) with Carollo Engineers, Inc. (8600 W.
Bryn Mawr Avenue, Suite 900N, Chicago, IL 60631) in the amount of
$126,033.00. Funding for the study will be provided from the Water Fund
(Account 510.40.4200.62180). This project was budgeted at $150,000.00
in FY 2018.
For Action
Approved on Consent Agenda
(A3.7) One-Year Renewal Agreement with Harris Computer Systems
for NorthStar Utility Billing Software
City Council authorized the City Manager to execute a renewal of the
annual sole source maintenance and support agreement for the term
March 1, 2018 through February 28, 2019 with Harris Computer Systems
(1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility
Billing software, in the amount of $41,289.90. Funding for this purchase
will be from Account 510.40.4225.62340 which has an allocation of
$45,000.00. This account has a YTD balance of $183,200.00.
For Action
Approved on Consent Agenda
(A3.8) Contract with ADS Environmental Services for 2018 Sewer
Flow Monitoring
City Council authorized the City Manager to execute a contract for the
2018 Sewer Flow Monitoring (Bid No. 18-03) with ADS Environmental
Services (340 The Bridge Street, Suite 204, Huntsville, AL 35806) in the
amount of $38,000.00. Funding for this project is from the Sewer Fund,
Account 515.40.4531.62180, which has an FY 2018 budget of $75,000.00.
For Action
Approved on Consent Agenda
(A3.9) Five-Year Contract with Great Lakes Recycling, Inc. d/b/a
Simple Recycling for Collection of Soft Recyclables
Staff recommends that City Council authorize the City Manager to execute
a five-year contract for residential soft recycling services with Great Lakes
Recycling, Inc. d/b/a Simple Recycling (5425 Naiman Parkway, Solon,
OH). The proposal would allow residents of single family homes or
buildings of 5 units or less the ability to recycle a multitude of materials on
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a weekly basis. The services will not require any City funding, as the
company will furnish all containers and vehicles needed for curbside
pickups.
For Action
Did not pass out of Committee
(A3.10) Approval of the Estimated Annual User Charge for 2018 with
the MWRDGC for Disposal of Sludge Generated as Part of the Water
Treatment Process
City Council approved the Estimated Annual User Charge for 2018 with
the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water
treatment process in the amount $180,086.68. Four payments of
$45,021.67 will be made beginning in February 2018 and ending
November 2018. Funding for this work will be from the Water Fund,
Account 510.40.4220.62420. This account has a budget of $300,000.00
allocated for MWRDGC sludge disposal fees. The YTD account balance
equals $300,000.00.
For Action
Approved on Consent Agenda
(A3.11) Contract with Oxcart Permits System, LLC for Online
Application and Processing of Oversize and Overweight Truck
Permits
City Council authorized the City Manager to execute an on-line application
and processing contract for oversize and overweight truck permits with
Oxcart Permits System, LLC., (440 W Colfax, Suite 2384, Palatine, IL
60078) pending approval of Ordinance 9-O-18 – Permits for Excessive
Weight and Size. Under the agreement, Oxcart will process the applicants
permit, issue such permits after staff review and approval of the
application, collect the permit fees and service charges from the applicant,
and reimburse the City the fees collected on a monthly basis.
For Action
Approved on Consent Agenda
(A3.12) Revision of Street Sweeping Schedule
City Council approved revising the street cleaning schedule in 2018 to
eliminate the special cleaning areas in Zone 4, changing the days that
streets in Zone 4 are cleaned to the fourth Tuesday/Wednesday of the
month, and reduce the number of residential streets that are cleaned
overnight (4AM to 7AM). Staff also recommends revising the street
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cleaning schedule to a Tuesday/Wednesday schedule for Zone 3 in 2019,
Zone 2 in 2020 and Zone 1 in 2021. The estimated cost of $3,000 to
purchase stickers to reflect the proposed changes on the existing signs
would be funded from Account 100.40.4105.65515/Public Works
Agency-Other Improvements with a FY18 Budget of $3,000.
For Action
Passed 6-3 Ald. Fiske, Wilson and Ald. Braithwaite voted “No”
(A3.13) Change Order Number 3 to Contract with Thieneman
Construction, Inc. for the Water Treatment Plant Reliability
Improvements Construction
City Council authorized the City Manager to execute Change Order No. 3
for the Water Treatment Plant Reliability Improvements Project with
Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield, IN
46074) for a deduction of $4,531.44 to the current contract amount to
account for various minor changes to the work throughout the
construction. This change order will decrease the total contract amount
from the current contract price of $1,289,721.00 to $1,285,189.56, and
extends the date of final completion date from October 29, 2017 to
November 17, 2017.
For Action
Approved on Consent Agenda
(A3.14) Change Order Number 5 to the Contract with Structures
Construction LLC for Dempster Beach Office Renovations
City Council authorized the City Manager to execute Change Order 5 to
the Dempster Beach Office Renovations contract (Bid No. 17-40) with
Structures Construction LLC (2300 W. Diversey Avenue, Chicago, IL) in
the amount of $4,830. This will increase the overall contract amount from
$276,319 to $281,149. There is no time extension associated with this
change order. Funding will be provided from the Capital Improvement
Program 2017 General Obligation Bonds, which has a budget of $300,000
for this project (Account No. 415.40.4117.65515 – 617015).
For Action
Approved on Consent Agenda
(A3.15) Change Order Number 2 to the Contract with SmithGroup JJR
for the Church Street South Pier Reconstruction
City Council authorized the City Manager to execute Change Order No. 2
with SmithGroup JJR (35 E. Wacker, Suite 2200, IL 60601), for
Engineering Services for the Church Street South Pier Reconstruction
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Project (RFP 16-13) in the amount of $8,000. This change order increases
the contract amount from $90,500.00 to $98,500.00 and extends the
contract deadline by 455 days, from December 31, 2017 to March 31,
2019. Funding will be provided from the Capital Improvement Program
2018 General Obligation Bonds (Account 415.40.4118.62145 – 418017).
This project was budgeted at $625,000 in FY18.
For Action
Approved on Consent Agenda
(A4) Resolution 9-R-18, Authorizing the Execution and Approval of A
Memorandum of Understanding between the City and the Morton
Grove/Niles Water Commission
City Council adopted Resolution 9-R-18, authorizing the approval and
execution of the attached Memorandum of Understanding between the
City of Evanston and the Morton Grove-Niles Water Commission for the
construction and operation of an intermediate booster pump station
located at 2525 Church Street.
For Action
Approved on Consent Agenda
(A5) Resolution 2-R-18, Approving Release of Certain Closed Session
Minutes
City Council approved Resolution 2-R-18, releasing certain closed session
meeting minutes and finding that a need still exists for confidentiality as to
the remaining minutes. The City is furthering its efforts to provide access
to information and openness in government through the appropriate
release of closed session minutes of the City Council.
For Action
Approved on Consent Agenda
(A6) Resolution 6-R-18, Authorizing the Appointment of an Interim
Chief Financial Officer and Interim Treasurer for the City of Evanston
City Council adopted Resolution 6-R-18, appointing Ashley King as Interim
Chief Financial Officer and Interim Treasurer.
For Action
Approved on Consent Agenda
(A7) Ordinance 19-O-18, Updating Authorized Signatories and
Financial Institutions for Deposits/Investments of City Funds
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City Council adopted Ordinance 19-O-18, adding Ashley King, Budget
Manager and Interim Chief Financial Officer/Treasurer, and Andrew
Villamin, Accounting Manager, as a depository signature.
For Introduction
Passed 9-0
(A8) Ordinance 20-O-18, Amending City Code to Allow for One-Way
Traffic Flow During Willard School Drop-Off and Pick-Up Hours on
Hurd Street and Central Park Avenue
City Council adopted Ordinance 20-O-18, amending City Code Section
10-11-4, Schedule IV (A) to establish one-way south traffic on Hurd Street
between Isabella Street and Park Place, and one-way north traffic on
Central Park Avenue between Park Place and Isabella Street adjacent to
Willard Elementary School during drop-off and pick-up hours. Funding for
signage will be through the General Fund-Traffic Control Supplies
(Account 100.40.4520.65115), with a FY 2018 budget of $58,000.
For Introduction
Approved on Consent Agenda
(A9) Ordinance 9-O-18, Amending City Code Section 10-1-9-4,
“Permits for Excessive Weight and Size”
City Council adopted Ordinance 9-O-18, amending Section 10-1-9-4, of
the City Code to establish permits and applicable fees for excessive
vehicle weight and size in accordance with limitations set forth in 625-ILCS
5/15 -100 of the Illinois Vehicle Code.
For Introduction and Action
Approved on Consent Agenda
(A10) Ordinance 10-O-18, Amending City Code to Include Civil
Restitution
City Council adopted Ordinance 10-O-18 to amend City Code Subsection
1-4-1, “General Penalties,” to include civil restitution by order of Court.
This ordinance adds civil restitution to the penalties available for City Code
violations, and allows a Court to order restitution beyond the maximum
fine amount. Civil restitution may only be ordered by a Court after a finding
of guilt or a guilty plea by a defendant.
For Introduction
Approved on Consent Agenda
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(A11) Ordinance 23-O-18, Amending City Code Section 3-4-6(D) to
Decrease the Number of Class D Liquor Licenses for Yahala Inn
City Council adopted Ordinance 23-O-18, amending City Code Subsection
3-4-6-(D) to decrease the number of authorized Class D liquor licenses
from fifty-one (51) to fifty (50) for 811 Church LLC dba Yahala Inn, as the
business is closed.
For Introduction and Action
Approved on Consent Agenda
(A12) Ordinance 24-O-18, Amending City Code Section 3-4-6(D) to
Increase the Number of Class D Liquor Licenses for Good to Go
City Council adopted Ordinance 24-O-18, amending City Code Subsection
3-4-6-(D) to increase the number of Class D Liquor Licenses from fifty (50)
to fifty-one (51) and permit issuance of a Class D license to Good to Go
Jamaican Cuisine, LLC dba Good to Go located at 711 Howard Street.
For Introduction
Passed 9-0
(A13) Ordinance 26-O-18, Amending City Code Section 3-4-6(F) to
Increase the Number of Class F Liquor Licenses for the Target Store
located at 1616 Sherman Avenue
City Council adopted Ordinance 26-O-18, amending City Code Subsection
3-4-6-(F) to increase the number of authorized Class F liquor licenses
from nine (9) to ten (10), and permit issuance of a Class F license to
Target Corporation dba Target Store T3283 located at 1616 Sherman
Avenue.
For Introduction
Approved on Consent Agenda
(A14) Ordinance 28-O-18, Amending City Code Section 10-11-1
Reducing the Speed Limit on Ridge Avenue between Howard Street
and Emerson Street from 30 MPH to 25 MPH
City Council adopted Ordinance 28-O-18 to reduce the speed limit on
Ridge Avenue between Emerson Street and Howard Street to 25 mph.
Staff also recommends the City Council authorize the City Manager to: 1)
direct the Evanston Police Department to provide targeted enforcement of
traffic regulations within the Ridge Avenue Corridor, and 2) implement split
phasing of the traffic signals at the Ridge/Lake intersection on a trial basis.
Funding for the estimated $10,000 to implement the split phasing of the
traffic signals at the Ridge / Lake Intersection will be from Account
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100.40.4520.65115, which has an FY 2108 budget allocation of $58,000.
For Introduction and Action
Approved on Consent Agenda
(P1) Resolution 10-R-18, Granting Municipal Use Exemption for
Public Utility (Water Pump Station) at 2525 Church Street
City Council approved Resolution 10-R-18 granting a Municipal Use
Exception for the location of a Public Utility at 2525 Church Street in the
OS Open Space District, where Public Utilities are neither a permitted or
special use.
For Action
Approved on Consent Agenda
Motion: Ald.
Wynne
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(P2) Ordinance 21-O-18, Special Use Permit for a Special Educational
Institution – Public in the I2 General Industrial Zoning District
City Council adopted Ordinance 21-O-18 granting special use approval for
a Special Educational InstitutionPublic in the I2 General Industrial Zoning
District in order to operate a high-school for students with behavioral and
emotional needs. The applicant has complied with all zoning requirements
and meets all of the standards for a special use for this district.
For Introduction
Passed 8-1 Ald. Rainey voted “No”
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(P3) Ordinance 14-O-18, Granting a Special Use for a Type 2
Restaurant, Rubie’s, at 1723 Simpson Street
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 14-O-18 granting special use approval for a Type 2 Restaurant,
Rubies, at 1723 Simpson Street in the B1 Business District. This
recommendation is conditional on the replacement of the building’s glass
block windows with unobstructed transparent glass and removal of iron
bars on windows and doors. The applicant has complied with all zoning
requirements and meets all of the standards for a special use in this
district. This Ordinance was held at committee for Introduction on January
22, 2018 until February 12, 2018.
For Introduction
Did not pass Committee
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(P4) Ordinance 13-O-18, Granting a Special Use and Major Variations
for the Expansion of a Religious Institution at 2014 Orrington Avenue
in the R1 Single Family Residential District
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City Council adopted Ordinance 13-O-18 granting special use approval for
the expansion of a Religious Institution, Lubavitch Chabad of Evanston,
Inc., and major zoning relief for a third story addition, in the R1 Single
Family Residential District. The applicant has complied with all zoning
requirements and meets all of the standards for special use and major
variations for this district.
For Action
Approved on Consent Agenda
(O1) Storefront Modernization Program Amendments
City Council approved restructuring the Storefront Modernization Program
guidelines for Fiscal Year 2018 to provide a targeted and equitable
eligibility tier that would provide 100% funding up front for façade
renovations within the city’s Neighborhood Stabilization Program
geography. Up to $100,000 in funding is to be provided by the Business
District Improvement Fund (Account 100.15.5300.65522) for the Storefront
Modernization Program for 2018.
For Action
Approved on Consent Agenda
Motion: Ald.
Rainey
Watch
(O2) Storefront Modernization Program Application for Linmay
Studio at 525 Kedzie Street
City Council approved financial assistance on a 50/50 cost-sharing basis
through the Storefront Modernization Program to Linmay Studio at 525
Kedzie Street in an amount not to exceed $696.66 for improved signage.
Funding will be from the Economic Development Business District
Improvement Fund (Account 100.21.5300.65522). The approved Fiscal
Year 2018 Budget allocated a total of $250,000 for this account to fund
both the Storefront Modernization and Great Merchant Grant programs. To
date, $0 has been spent from this account, leaving $250,000 available for
expenditure.
For Action
Approved on Consent Agenda
(O3) Entrepreneurship Support Program Application – Lashing Out!
City Council approved financial assistance through the Entrepreneurship
Support Program for up to $1,000 in assistance with City permitting and
licensing and up to $2,500 for equipment, work space, and certifications
for Lashing Out. Funding will be from the Economic Development
Business Retention/Expansion Fund (Account 100.21.5300.62662). The
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approved Fiscal Year 2018 Budget allocated a total of $150,000 for this
account. To date, $1,800 has been spent or encumbered from the
account, leaving $148,200 available for expenditure.
For Action
Approved on Consent Agenda
(APP1) For Appointment:
Mental Health Board Jackie Haimes
Mental Health Board George Hall
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Thanked Public Works staff on the snow removal job. Announced the naming of
the field house in honor of coach Willie May. Welcomed Pets Supplies Plus to the
2nd Ward.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
5th Ward meeting on Thursday February 15th, at 7:00 p.m. at the Civic Center in
Room G300
Watch
Ward
6:
No Report Watch
Ward
7:
Canal Shores update on Tuesday February 13th, starting at 7 p.m. in the Paracell
Room located in the Civic Center. The two topics of business will include the
discussion of an outdoor concert taking place this summer at Canal Shores and
the evaluation of a 3 year data gathering project undertaken by Canal Shore
Watch
Ward
8:
No Report Watch
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Ward
9:
9th Ward meeting on Saturday February 17th at 9:00 a.m. will take place at Reba
Center located at 535 Custer Ave.
Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 19th, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 39 of 312
Mayor’s Public Announcements
Mayor Hagerty announced that he signed the Statement of Principles for the Mayor’s Against
Illegal Guns program aimed at gun safety. Mentioned Moms Demand Action who will be
organizing a march in Springfield focusing on gun licensing legislation. They will travel on
Wednesday February 28th and returning that same day around 8:30 pm. For more
information you can check out Dear Evanston Facebook page or email
dearevanston@gmail.com. Must register by February 21st to participate. Lastly, the Mayor
will hold a meeting this Thursday, February 22nd at 7pm in the Parasol Room. It will be
focused on creating ideas here in Evanston that will help pass sensible gun laws in the
country.
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz had no Announcements Watch
City Clerk’s Communications
City Clerk announced that Early Voting will begin from March 5th-19th. The first week of early
voting will run from 9am to 5pm The second week will run from 9am to 7pm. Early voting will
also be available on Saturday’s and Sunday’s. February 20th is the last day to register to vote
by paper and residents have until March 4th to register online. Mail Ballots are available in the
Clerk’s Office and people have until March 15th to submit them.
Watch
Public Comment
Junad Rizki Talked about City Manager, water in James Park, Robert Crown
project and staff.
Watch
Maura Farrell Spoke about her support in favor of the Robert Crown Center project Watch
Special Order of Business
(SP1) Main Library Renovation Update
Staff will present City Council with an update on the Main Library
Watch
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Renovation.
For Discussion
Council hear presentation from staff on renovation for the Main Library.
Direction was given on the general consensus that the expenses would
have to be differed in terms of the City taking on the additional expense for
a period of time.
(SP2) Robert Crown Community Center Project Update
Staff recommends City Council review the funding options presented and
provide direction on next steps for the Robert Crown Community Center
project.
For Discussion
City Council reviewed the funding and provided the next steps for the
Robert Crown Community Center. Ald. Braithwaite,Simmonds and
Flemings are concerned about funding the project with a property tax
increase.
Watch
Appointments
(APP1) For Re-Appointment:
Environment Board Linda Young
Utilities Commission Mark White
Motion: Ald.
Rainey
Watch
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Asked to keep in prayer Alton Belcher Sr., Semark family and Doria Johnson for
their recent passing. The bus tour for the Le Tour de Noir will depart at 1:00 pm
from the Levi Center and return at 3:30 pm. The business expo will sell from 3:30
to 7:30 pm. Reminded everyone to donate business dress code attire for the youth
participating in this year's Mayor Summer Youth program.
Watch
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Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Invited the community to join the Le Tour de Noir on Saturday February 24th. It will
focus on Black-owned Evanston businesses followed by a Business Expo. Details
will be posted as they are confirmed. Admission is $20.
Watch
Ward
6:
Zoning Board of Appeals will meet on Tuesday February 20th to discuss
3233-3249 Central St 6th Ward project.
Watch
Ward
7:
Encouraged everyone to attend the Le Tour de Noir event Watch
Ward
8:
On February 23rd there will be a ribbon cutting ceremony presided by the City
Mayor at Cafe Corelli at 1 p.m. located on Howard St. On February 27th at 7
o'clock the Howard St. Business Association will meet at Peckish Pig.
Watch
Ward
9:
Thanked the 9th Ward residents who attended the Ward meeting held the previous
Saturday. Invited everyone to see the new Ridgeville after school program. After
school will be opening from 3:30-6:00 p.m. at Kamen Park West.
Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, February 26, 2018
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF FEBRUARY 12, 2018
III. ITEMS FOR CONSIDERATION
(A1) Payroll – January 22, 2018 through February 4, 2018 $ 3,079,462.01
(A2) Bills List – February 27, 2018 $ 1,520,935.04
For Action
(A3.1) Pilot Landlord Rehabilitation Assistance Program
Staff recommends City Council approval of a Pilot Landlord Rehabilitation
Assistance Program to support improvements and repairs for rental units that are
committed to be rented to households earning 60% of AMI. The proposed
program budget is $200,000 for the 2018 fiscal year and will be provided from the
Affordable Housing Fund. Funding will be from the Affordable Housing Fund
(Account 250.21.5465.65535). The Affordable Housing Fund has a current
uncommitted cash balance of approximately $800,000.
For Action
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(A3.2) Purchase of Police, Fire & Administrative Service Vehicles from Currie
Motors
Staff recommends City Council approval of the purchase of seven (7) Ford SUVs
and (1) Chevrolet SUV outfitted with lights, sirens and other necessary
equipment for operations. Four (4) Fords and one (1) Chevrolet will be allocated
to the Evanston Police Department Field Operations Division, two (2) Ford will be
allocated to the Fire Department Administration Division and one (1) Ford will be
allocated to the Administrative Services Department Facilities Division. The
replacement vehicles will be purchased from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL 60423) in the amount of $238,418.89. Funding for the
vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $238,418.89, which has a budgeted
amount of $1,522,977.
For Action
(A3.3) One Year Contract Renewal for Purchase of Emergency Lighting & Sirens
from Havey Communications Inc.
Staff recommends City Council approval of a one (1) year contract renewal for
the purchase of emergency lighting, sirens and after-market products and
services in the amount of $80,960.00 to Havey Communications Inc. (28835
Herky Drive # 117, Lake Bluff, IL 60044). Funding will be as follows: $40,480
from Account 600.19.7710.65060, with a FY18 budget of $1,050,000, and
$40,480 from Account 601.19.7780.65550, with a FY18 budget of $1,522,977.
For Action
(A3.4) Criminal History Applicant Eligibility Policy
Staff submits for City Council the City of Evanston Criminal History Applicant
Eligibility Policy to accept and place on file. Pursuant to Alderman Fleming’s
request, City staff met with Alderman Fleming and interested community
members to review current hiring policies related to prospective applicants with
criminal records and to update the policy in conformance with best practices.
For Action: Accept and Place on File
(A3.5) Utility Bill Reimbursement Policy
Staff recommends City Council accept and place on file the proposed
Reimbursement and Payment Policy. Staff modeled the proposed policy based
on Illinois Administrative Code which establishes that all complaints for the
recovery of damages shall be filed within a maximum two (2) year time limit from
the time that the produce, commodity or services as to which the complaint is
made was furnished or performed.
For Action: Accept and Place on File
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(A3.6) One Year Contract Extension with G & L Contractors for 2018 Debris
Hauling
Staff recommends that City Council authorize the City Manager to execute a one
year contract extension for debris hauling with G & L Contractors (7401 N St.
Louis Ave Skokie, IL) in the amount of $81,000.00. This contract award is part of
a bid let by the Municipal Partnering Initiative (MPI). Funding will be as follows:
$38,000 budgeted from the Water Fund (Account 510.40.4540.62415), $38,000
budgeted from the Sewer Fund (Account 515.40.4530.62415), and $5,000
budgeted from the General Fund (Account 100.40.4510.62415).
For Action
(A3.7) One Year Contract Extension for the Purchase of Granular Materials from
G & L Contractors
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension for the purchase of Granular Materials with G & L
Contractors (7401 N. St. Louis Ave, Skokie, IL) in the amount of $37,000. This
contract award is part of a bid let by the Municipal Partnering Initiative (MPI).
Purchase of materials under this contract will be funded as follows: $21,000 from
the Water Fund, Account 510.40.4540.65055, with a budget of $150,000; and
$16,000 from the Sewer Fund, Account 515.40.4530.65055, with a budget of
$43,000.
For Action
(A3.8) Contract with Monson Nicholas Inc. for Service Center Parking Deck
Restoration
Staff recommends City Council authorize the City Manager to execute a contract
for Service Center Parking Deck Restoration (Bid 18-02) with Monson Nicholas
Inc. (714 North Yale Avenue, Villa Park, IL) in the amount of $526,074.00.
Funding will be provided from the Capital Improvement Program (CIP) 2018
General Obligation Bonds: $500,000 from Account 415.40.4118.65515-617023
with FY18 budget of $500,000, and $26,074 from Account 415.40.4118.65515-
617023 with FY18 budget of $30,000.
For Action
(A3.9) Contract with Sumit Construction Company, Inc. for Lovelace Park Pond
Rehabilitation
Staff recommends the City Council authorize the City Manager to execute a
contract for the Lovelace Park Pond Rehabilitation (Bid 18-06) with Sumit
Construction Company, Inc. (4150 West Wrightwood Avenue, Chicago, IL) in the
amount of $107,000.00. Funding will be provided from the Capital Improvement
Program 2016 General Obligation Bonds in the amount of $100,000 (Account
415.40.4116.65515-518004) with a budget of $100,000, and from the 2018
General Obligation Bonds in the amount of $7,000 (Account 415.40.4118.65515-
518004) with a budget of $15,000.
For Action
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(A3.10)Lovelace Tennis Court Rehabilitation
Staff recommends the City Council authorize the City Manager to proceed with
the Lovelace Tennis Court Rehabilitation for construction in 2018. While not
budgeted in 2018, funding for this proposed project will be provided from the
Capital Improvement Program (CIP) 2018 General Obligation (G.O.) Bonds -
Facilities Contingency with a 2018 budgeted amount of $450,000.
For Action
(A3.11)Sole Source Contract with Designs 4 Dignity for Interior Design Services
for the Fleetwood-Jourdain Community Center
Staff recommends that City Council authorize the City Manager to execute a sole
source contract to provide interior design services for the Fleetwood-Jourdain
Community Center with Designs 4 Dignity (445 N. Wells, Suite 402, Chicago, IL
60654) in the amount of $35,000.00. Funding for this project will be provided
from the Good Neighbor Fund (Account 415.40.4218.62145 – 618008), which
has an FY 2018 budget allocation of $325,000.00 for this project.
For Action
(A3.12)Contract with Bulley & Andrews for Construction Management Services
for the Robert Crown Community Center, Ice Complex and Library
Staff recommends that City Council authorize the City Manager to execute a
contract to provide construction management services for the Robert Crown
Community Center, Ice Complex and Library (RFP 17-57) with Bulley & Andrews
(1755 W. Armitage Avenue, Chicago, IL 60622). The initial contract
recommendation is for pre-construction services only in the amount of
$41,510.00. A recommendation for construction services will occur upon
successful completion of the pre-construction phase, completion of the project’s
design documentation and negotiation of the construction price. Funding for this
project will be provided from Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account 415.40.4118.65515 – 616017).
For Action
(A4) Ordinance 34-O-18, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends City Council adopt Ordinance 34-O-18 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for the construction of the Clearwell 9 Replacement
Project. This ordinance authorizes the City to borrow up to $25,000,000. The
debt service will be paid from the Water Fund.
For Introduction
(A5) Ordinance 11-O-18, Amending City Code Title 1, Chapter 11 to Update
Operational Functions with the Finance Division
City staff recommends City Council adoption of Ordinance 11-O-18 which
amends Title 1, Chapter 8 of the City Code to reflect current City operations with
respect to the Finance Division.
For Introduction
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(A6) Ordinance 32-O-18, Decreasing the Number of Class D Liquor Licenses for
Kabul House located at 2424 Dempster Street
Staff recommends City Council adoption of Ordinance 32-O-18, amending City
Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor
licenses from fifty-one (51) to fifty (50). Kabul House located at 2424 Dempster
Street is not renewing its liquor license. Staff recommends suspension of the
rules for Introduction and Action at the February 12, 2018 City Council meeting.
For Introduction and Action
(A7) Ordinance 31-O-18, Amending City Code Section 3-4-6 By Creating the New
Class X Liquor License
Local Liquor Commissioner recommends City Council to adopt Ordinance 31-O-
18, amending City Code Section 3-4-6 by creating the new Class X Liquor
License. Ordinance 31-O-18 was prepared to allow arts and crafts studios the
sale of beer and wine for on-site consumption.
For Introduction
(A8) Ordinance 33-O-18, Amending City Code Section 3-4-6 By Creating the New
Class F-2 Liquor License
Local Liquor Commissioner and staff recommend City Council adopt Ordinance
33-O-18, amending City Code Section 3-4-6 creating the new Class F-2 Liquor
License for a retail liquor dealer/gourmet food and amenity store.
For Introduction
IV. ITEMS FOR DISCUSSION
(APW1)Steps Toward Homeownership: Update on Homeownership Resources
and Small Lot Housing
Staff provides updated information on resources available to moderate and
middle income households seeking to purchase homes in Evanston. Staff is
developing a web page with information about mortgage products, pre-purchase
counseling and other resources, and will discuss additional strategies to expand
ownership among moderate and middle income households.
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of February 12, 2018
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: T. Suffredin, R. Simmons, C. Fleming, A. Rainey (joined at
6:32pm)
MEMBERS ABSENT: P. Braithwaite
STAFF PRESENT: A. King, D. Stoneback, A. Mackey, L. Biggs, M. Hernandez,
S. Flax, L. Hemingway, DC Parrott, T. Nunez, K.
Richardson, R. Dahal, S. Cary, E. Cano, D. King, K. Jensen
PRESIDING OFFICIAL: Ald. Suffredin/Ald. Rainey
I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN, CHAIR
A quorum being present, Ald. Suffredin called the meeting to order at
6:25p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 22, 2018
Ald. Rue Simmons moved to accept the Minutes of January 22, 2018 A&PW
meeting as submitted, seconded by Ald. Fleming.
The Minutes of the January 22, 2018 A&PW meeting were approved
unanimously 3-0.
III. ITEMS FOR CONSIDERATION
(A1) Payroll – January 8, 2018 through January 21, 2018 $ 3,193,912.48
(A2.1) FY 2017 Bills List – February 13, 2018 $ 3,359,819.15
FY 2018 Bills List – February 13, 2018 $ 2,973,670.58
Credit Card Activity (not including Amazon purchases),
Period ending December 31, 2017 -
Bank of America $ 159,115.23
BMO (Beta testing with New Purchasing cards) $ 2,394.26
For Action
Ald. Fleming moved to recommend approval of Payroll January 8, 2018
through January 21, 2018, FY 2017 Bills through February 13, 2018 in the
amount of $3,193,912.48, FY 2018 through February 13, 2018 in the amount
of $3,359,819.15, credit card activity (not including Amazon purchases) for
the period ending December 31, 2017 from Bank of America in the amount
of $159,115.23 and BMO (Beta testing with New Purchasing cards) in the
amount of $2,394.26, seconded by Ald. Rue Simmons.
DRAFT -
NOT APPROVED
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The Committee voted unanimously 3-0 to approve the payroll, bills and
credit card activity.
(A2.2) Amazon Credit Card Activity
Period Ending December 31, 2017 $ 10,571.30
For Action
Ald. Rue Simmons moved to recommend approval of the Amazon credit
card activity for the period ending December 31, 2017 in the amount of
$10,571.30, seconded by Ald. Fleming.
The Committee voted unanimously 2-0 with Ald. Suffredin abstaining.
(A3.1) Fuel Purchases for Six Months from Gas Depot Oil Company
Staff recommends City Council approval of fuel purchases for the first six (6)
months of Fiscal Year 2018 in the amount of $450,000.00 from Gas Depot Oil
Company (8930 N. Waukegan Road, Suite 230, Morton Grove, IL 60053). The
Gas Depot Oil Company is the current Northwest Municipal Conference Bid
winner through July 5, 2018 for all grades and types of fuels that are utilized by
city vehicles. Funding for this purchase will be from the Major Maintenance,
Materials to Maintain Autos Fund (Account 600.19.7710.65035), with a FY18
budget of $1,100,000. Present fuel prices are $2.11/gallon for 87 octane gasoline
and $2.40/gallon for bio-diesel.
For Action
Ald. Suffredin moved to recommend City Council approval of fuel
purchases for the first six (6) months of Fiscal Year 2018 in the amount of
$450,000.00 from Gas Depot Oil Company, seconded by Ald. Fleming.
The Committee voted unanimously 3-0 to approve the purchases.
(A3.2) 2018 New Tire Purchases from Wentworth Tire Service
Staff recommends City Council approval of tire purchases for the twelve (12)
months in Fiscal Year 2018 in the amount of $75,000.00 from Wentworth Tire
Service (300 North York Road, Bensenville, IL). Wentworth Tire Service is an
authorized distributor of tires within the Illinois State Contract # 7129. Funding is
provided from Fleet Services/Tires and Tubes (Account 600.26.7710.65065),
with a FY18 budget of $100,000. $75,000.00 is requested for the purchasing of
new tires, and the remaining $25,000.00 of the tire budget is for tire repair
services (tire mounting, tire dis-mounting, road repairs, and service calls for the
same time period) as a separate contract.
For Action
Ald. Rue Simmons moved to recommend City Council approval of tire
purchases for the twelve (12) months in Fiscal Year 2018 in the amount of
$75,000.00 from Wentworth Tire Service, seconded by Ald. Suffredin.
The Committee voted unanimously 3-0 to approve the purchases.
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(A3.3) One-Year Renewal for Tire Repair Services with Wentworth Tire Service
Staff recommends City Council approval for the City Manager to authorize a one
(1) year renewal for tire repair and recap services in the amount of $24,672 with
Wentworth Tire Service (300 North York Road, Bensenville, IL). This will be the
second (2nd) and final renewal on this contract from January 1, 2018 through
December 31, 2018. Funding is provided from Fleet Services/Tires and Tubes
(Account 600.26.7710.65065), with a FY18 budget of $100,000.
For Action
Ald. Fleming moved to recommend City Council approval for the City
Manager to authorize a one (1) year renewal for tire repair and recap
services in the amount of $24,672 with Wentworth Tire Service, seconded
by Ald. Suffredin.
The Committee voted unanimously 3-0 to approve the renewal.
(A3.4) One-Year Contract Renewal for Testing, Repair & Certification of Fire
Apparatus and Aerial Devices
Staff recommends City Council approval of a one year contract extension (RFP
15-30) to Global Emergency Products (1401 N. Farnsworth Avenue, Aurora, IL
60505) in the amount of $72,300.00, to provide the required annual inspections
and repairs for heavy fire apparatus vehicles assigned to Evanston Fire
Department. This will be the third and final renewal. There is no cost increase
from the last renewal. Funding will be from Account 600.19.7710.65060 with a
FY18 Budget of $1,050,000.
For Action
Ald. Rue Simmons moved to recommend City Council approval of a one
year contract extension (RFP 15-30) to Global Emergency Products in the
amount of $72,300.00, to provide the required annual inspections and
repairs for heavy fire apparatus vehicles assigned to Evanston Fire
Department, seconded by Ald. Fleming.
The Committee voted unanimously 3-0 to approve the contract extension.
(A3.6) Contract with Carollo Engineers, Inc. for West Plant Filter Study
Staff recommends City Council authorize the City Manager to execute a contract
for the West Filter Plant Study (RFP 17-58) with Carollo Engineers, Inc. (8600 W.
Bryn Mawr Avenue, Suite 900N, Chicago, IL 60631) in the amount of
$126,033.00. Funding for the study will be provided from the Water Fund
(Account 510.40.4200.62180). This project was budgeted at $150,000.00 in FY
2018.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for the West Filter Plant Study (RFP 17-58)
with Carollo Engineers, Inc. in the amount of $126,033.00, seconded by Ald.
Fleming.
The Committee voted unanimously 3-0 to approve the contract.
*Ald. Rainey arrives at 6:32pm.
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(A3.5) Contract with Structures Construction, LLC for Construction Services for
the Howard Street Theatre
Staff recommends that City Council authorize the City Manager to execute a
contract to provide construction services for the Howard Street Theatre with
Structures Construction LLC (2300 W. Diversey Avenue, Chicago, IL 60647) in
the amount of $1,385,469.00. Funding for this project will be provided from
Capital Improvement Program (CIP) Howard-Ridge TIF funds (Account
415.40.4218.65515 – 617016), which has an FY 2018 budget allocation of
$1,756,058.00. The Howard Ridge TIF will issue debt and will pay the debt
service costs for the architectural and construction costs for this project.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract to provide construction services for the
Howard Street Theatre with Structures Construction LLC in the amount of
$1,385,469.00, seconded by Ald. Rainey.
At Ald. Rainey’s request, Public Works Bureau Chief Lara Biggs explained that
the Howard Street Theater project is the response to an ordinance passed that
includes a lease agreement with the Theo Ubique Theater Company. The design
documents have been produced. Just before going out for bid, it was discovered
that the property required asbestos abatement. There have also been concerns
expressed about the clarity of the public bid. The bids have been reviewed by
staff and no exceptions were requested by and of the contractors. There were 9
bids received and 35% cost spread between bids. The lowest bid was
approximately the same as the architect’s estimate.
At Ald. Suffredin’s inquiry, Bureau Chief Biggs clarified that the City and the
theater are jointly covered by the lease agreement, but any change orders above
the lease agreement the theater will pay the cost. She noted that the architectural
services cost approximately $157,000 and there is still money in the contract for
construction services.
At Ald. Fleming’s inquiry, Bureau Chief Biggs will look into the contractor’s
MWEBE goal and LEP compliance for any projects by the contractor with the
City.
The Committee voted 2-2 with Alds. Suffredin and Fleming voting no.
(A3.6) Contract with Carollo Engineers, Inc. for West Plant Filter Study
Staff recommends City Council authorize the City Manager to execute a contract
for the West Filter Plant Study (RFP 17-58) with Carollo Engineers, Inc. (8600 W.
Bryn Mawr Avenue, Suite 900N, Chicago, IL 60631) in the amount of
$126,033.00. Funding for the study will be provided from the Water Fund
(Account 510.40.4200.62180). This project was budgeted at $150,000.00 in FY
2018.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for the West Filter Plant Study (RFP 17-58)
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with Carollo Engineers, Inc. in the amount of $126,033.00, seconded by Ald.
Fleming.
The Committee voted unanimously 3-0 to approve the contract.
(A3.7) One-Year Renewal Agreement with Harris Computer Systems for NorthStar
Utility Billing Software
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term March 1, 2018 through February 28, 2019 with Harris Computer Systems (1
Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing
software, in the amount of $41,289.90. Funding for this purchase will be from
Account 510.40.4225.62340 which has an allocation of $45,000.00. This
account has a YTD balance of $183,200.00.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a renewal of the annual sole source maintenance and
support agreement for the term March 1, 2018 through February 28, 2019
with Harris Computer Systems for Harris NorthStar Utility Billing software,
in the amount of $41,289.90, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to approve the agreement.
(A3.8) Contract with ADS Environmental Services for 2018 Sewer Flow Monitoring
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2018 Sewer Flow Monitoring (Bid No. 18-03) with ADS
Environmental Services (340 The Bridge Street, Suite 204, Huntsville, AL 35806)
in the amount of $38,000.00. Funding for this project is from the Sewer Fund,
Account 515.40.4531.62180, which has an FY 2018 budget of $75,000.00.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute a contract for the 2018 Sewer Flow Monitoring (Bid No. 18-03)
with ADS Environmental Services in the amount of $38,000.00, seconded
by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the contract.
(A3.9) Five-Year Contract with Great Lakes Recycling, Inc. d/b/a Simple Recycling
for Collection of Soft Recyclables
Staff recommends that City Council authorize the City Manager to execute a five-
year contract for residential soft recycling services with Great Lakes Recycling,
Inc. d/b/a Simple Recycling, (5425 Naiman Parkway, Solon, OH). The proposal
would allow residents of single family homes or buildings of 5 units or less the
ability to recycle a multitude of materials on a weekly basis. The services will not
require any City funding, as the company will furnish all containers and vehicles
needed for curbside pickups.
For Action
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Ald. Fleming moved to recommend City Council authorize the City Manager
to execute a five-year contract for residential soft recycling services with
Great Lakes Recycling, Inc. d/b/a Simple Recycling to allow residents of
single family homes or buildings of 5 units or less the ability to recycle a
multitude of materials on a weekly basis, seconded by Ald. Rue Simmons.
PUBLIC COMMENT
Joan Farrell, Vice President and General Counsel of Goodwill Industries,
respectfully asked the Committee to vote no to approve the Simple Recycling
contract. She explained that Goodwill is very proud of the store they have
opened in Evanston and has committed to provide job training and giving back to
the community. There are a total of 45 employees at this location, 17 of them are
Evanston residents. They have invested $1.5 million to build the donation center
and paid $61,000 in property taxes and $171,000 in sales tax.
Ms. Farrell explained that Goodwill accepts all items to reuse and repurpose.
Approximately 65-70% of the items are resold. Any items that cannot be recycled
are sold on a secondary market to support the mission of Goodwill. She noted
that it is not a sustainable model to pick up donations. They must be dropped off.
At Ald. Fleming’s inquiry, Paul Gartner of Waste Zero, explained that Simple
Recycling is a for profit entity that sells higher level material in North America.
The rest of the worn and torn items are sold overseas on a secondary market.
The model would pay the City a penny per pound of items collected. Simple
Recycling provides all the supplies (drawstring bags) and drivers for curbside
pickups. He noted that there is no tax deduction for items donated to Simple
Recycling.
The Committee voted 3-1 with Alds. Rue Simmons, Fleming and Rainey
voting no.
(A3.10)Approval of the Estimated Annual User Charge for 2018 with the MWRDGC
for Disposal of Sludge Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User Charge
for 2018 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount $180,086.68. Four payments of $45,021.67 will be made
beginning in February 2018 and ending November 2018. Funding for this work
will be from the Water Fund, Account 510.40.4220.62420. This account has a
budget of $300,000.00 allocated for MWRDGC sludge disposal fees. The YTD
account balance equals $300,000.00.
For Action
Ald. Rue Simmons moved to recommend City Council approval of the
Estimated Annual User Charge for 2018 with the Metropolitan Water
Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge
generated as part of the water treatment process in the amount $180,086.68
consisting of four payments of $45,021.67 to be made beginning in
February 2018 and ending November 2018, seconded by Ald. Fleming.
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The Committee voted unanimously 4-0 to approve the user charge.
(A3.11)Contract with Oxcart Permits System, LLC for Online Application and
Processing of Oversize and Overweight Truck Permits
Staff recommends the City Council authorize the City Manager to execute an on-
line application and processing contract for oversize and overweight truck
permits with Oxcart Permits System, LLC., (440 W Colfax, Suite 2384, Palatine,
IL 60078) pending approval of Ordinance 9-O-18 – Permits for Excessive Weight
and Size. Under the agreement, Oxcart will process the applicants permit, issue
such permits after staff review and approval of the application, collect the permit
fees and service charges from the applicant, and reimburse the City the fees
collected on a monthly basis.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute an on-line application and processing contract for oversize and
overweight truck permits with Oxcart Permits System, LLC, pending
approval of Ordinance 9-O-18 – Permits for Excessive Weight and Size,
seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the contract.
(A3.12)Revision of Street Sweeping Schedule
Public Works Agency staff recommends revising the street cleaning schedule in
2018 to eliminate the special cleaning areas in Zone 4, changing the days that
streets in Zone 4 are cleaned to the fourth Tuesday/Wednesday of the month,
and reduce the number of residential streets that are cleaned overnight (4AM to
7AM). Staff also recommends revising the street cleaning schedule to a
Tuesday/Wednesday schedule for Zone 3 in 2019, Zone 2 in 2020 and Zone 1 in
2021. The estimated cost of $3,000 to purchase stickers to reflect the proposed
changes on the existing signs would be funded from Account
100.40.4105.65515/Public Works Agency-Other Improvements with a FY18
Budget of $3,000.
For Action
Ald. Fleming moved to recommend revising the street cleaning schedule in
2018 to eliminate the special cleaning areas in Zone 4, changing the days
that streets in Zone 4 are cleaned to the fourth Tuesday/Wednesday of the
month, and reduce the number of residential streets that are cleaned
overnight (4AM to 7AM), revising the street cleaning schedule to a
Tuesday/Wednesday schedule for Zone 3 in 2019, Zone 2 in 2020 and Zone
1 in 2021, seconded by Ald. Rue Simmons.
At Ald. Suffredin’s inquiry, Public Works Agency Director David Stoneback
explained that residents are notified through the City website, ward meeting
announcements and City mailings. They are also notified once a month through
City Council meeting announcements.
Ald. Rainey suggested including a notification in the water bill.
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The Committee voted unanimously 4-0 to approve the schedule.
(A3.13)Change Order Number 3 to Contract with Thieneman Construction, Inc. for
the Water Treatment Plant Reliability Improvements Construction
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 3 for the Water Treatment Plant Reliability Improvements
Project with Thieneman Construction, Inc. (TCI) (17219 Foundation Parkway,
Westfield, IN 46074) for a deduction of $4,531.44 to the current contract amount
to account for various minor changes to the work throughout the construction.
This change order will decrease the total contract amount from the current
contract price of $1,289,721.00 to $1,285,189.56, and extends the date of final
completion date from October 29, 2017 to November 17, 2017.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute Change Order No. 3 for the Water Treatment Plant
Reliability Improvements Project with Thieneman Construction, Inc. (TCI)
for a deduction of $4,531.44 to the current contract amount to account for
various minor changes to the work throughout the construction decreasing
the total contract amount from the current contract price of $1,289,721.00
to $1,285,189.56 and extending the date of final completion date from
October 29, 2017 to November 17, 2017, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to approve the change order.
(A3.14)Change Order Number 5 to the Contract with Structures Construction LLC
for Dempster Beach Office Renovations
Staff recommends City Council authorize the City Manager to execute Change
Order 5 to the Dempster Beach Office Renovations contract (Bid No. 17-40) with
Structures Construction LLC (2300 W. Diversey Avenue, Chicago, IL) in the
amount of $4,830. This will increase the overall contract amount from $276,319
to $281,149. There is no time extension associated with this change order.
Funding will be provided from the Capital Improvement Program 2017 General
Obligation Bonds, which has a budget of $300,000 for this project (Account No.
415.40.4117.65515 – 617015).
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute Change Order 5 to the Dempster Beach Office
Renovations contract (Bid No. 17-40) with Structures Construction, LLC in
the amount of $4,830 increasing the overall contract amount from $276,319
to $281,149, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to approve the change order.
(A3.15)Change Order Number 2 to the Contract with SmithGroup JJR for the
Church Street South Pier Reconstruction
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 with SmithGroup JJR (35 E. Wacker, Suite 2200, Illinois,
60601), for Engineering Services for the Church Street South Pier
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Reconstruction Project (RFP 16-13) in the amount of $8,000. This change order
increases the contract amount from $90,500.00 to $98,500.00 and extends the
contract deadline by 455 days, from December 31, 2017 to March 31, 2019.
Funding will be provided from the Capital Improvement Program 2018 General
Obligation Bonds (Account 415.40.4118.62145 – 418017). This project was
budgeted at $625,000 in FY 2018.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute Change Order No. 2 with SmithGroup JJR for Engineering
Services for the Church Street South Pier Reconstruction Project (RFP 16-
13) in the amount of $8,000 increasing the contract amount from $90,500.00
to $98,500.00 and extends the contract deadline by 455 days, from
December 31, 2017 to March 31, 2019, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to approve the change order.
(A4) Resolution 9-R-18, Authorizing the Execution and Approval of A
Memorandum of Understanding between the City and the Morton
Grove/Niles Water Commission
Staff recommends City Council adoption of Resolution 9-R-18, authorizing the
approval and execution of the attached Memorandum of Understanding between
the City of Evanston and the Morton Grove-Niles Water Commission for the
construction and operation of an intermediate booster pump station located at
2525 Church Street.
For Action
Ald. Suffredin moved to recommend City Council adoption of Resolution 9-
R-18, authorizing the approval and execution of the attached Memorandum
of Understanding between the City of Evanston and the Morton Grove-Niles
Water Commission for the construction and operation of an intermediate
booster pump station located at 2525 Church Street, seconded by Ald.
Fleming.
PUBLIC COMMENT
Junad Rizki expressed concern that the actual cost is not available. He
questioned the low cost of $12,000 to demolish the building, the purchase of
bathroom fixtures by the City and the bathroom buildout being undersized. He
urged the Committee to wait to see the total cost.
At Ald. Rue Simmons’ inquiry, Public Works Agency Director David Stoneback
explained that Morton Grove Niles will build the building and provide a pipe
coming into the proposed bathrooms and the sewage and drainage pipes. The
City wants functioning bathrooms in that building and will reimburse them for the
cost of the fixtures.
The $12,000 cost is the initial cost for preliminary engineering for demolition of
the site, similar to the Howard Street project process. The total cost will not be
determined until the study is completed. The estimated total cost is $250,000-
$300,000. There is $400,000 in our current capital program to demolish the
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building. The Morton Grove Niles Water Commission is finalizing their IEPA
funding to move forward.
Public Works Agency Director Stoneback added that the bathroom size and utility
room size requirements for a splash park for up to 80 people has been vetted.
At Ald. Rue Simmons’ inquiry, the projected annual water sales are
approximately $500,000 additional revenue per year, which will increase as time
passes.
The Committee voted unanimously 4-0 to adopt the resolution.
(A5) Resolution 2-R-18, Approving Release of Certain Closed Session Minutes
Staff recommends City Council approval of Resolution 2-R-18, releasing certain
closed session meeting minutes and finding that a need still exists for
confidentiality as to the remaining minutes. The City is furthering its efforts to
provide access to information and openness in government through the
appropriate release of closed session minutes of the City Council.
For Action
Ald. Fleming moved to recommend City Council approval of Resolution 2-
R-18, releasing certain closed session meeting minutes and finding that a
need still exists for confidentiality as to the remaining minutes, seconded
by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to adopt the resolution.
(A6) Resolution 6-R-18, Authorizing the Appointment of an Interim Chief
Financial Officer and Interim Treasurer for the City of Evanston
Staff recommends City Council adopt Resolution 6-R-18, appointing Ashley King
as Interim Chief Financial Officer and Interim Treasurer.
For Action
Ald. Suffredin moved to recommend City Council suspend the rules and
adopt Resolution 6-R-18, appointing Ashley King as Interim Chief Financial
Officer and Interim Treasurer, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
resolution.
(A7) Ordinance 19-O-18, Updating Authorized Signatories and Financial
Institutions for Deposits/Investments of City Funds
Staff recommends City Council adopt Ordinance 19-O-18, adding Ashley King,
Budget Manager and Interim Chief Financial Officer/Treasurer, and Andrew
Villamin, Accounting Manager, as a depository signature.
For Introduction
Ald. Suffredin moved to recommend City Council suspend the rules and
adopt Ordinance 19-O-18, adding Ashley King, Budget Manager and Interim
Chief Financial Officer/Treasurer, and Andrew Villamin, Accounting
Manager, as a depository signature, seconded by Ald. Fleming.
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The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A8) Ordinance 20-O-18, Amending City Code to Allow for One-Way Traffic Flow
During Willard School Drop-Off and Pick-Up Hours on Hurd Street and
Central Park Avenue
Staff recommends City Council adoption of Ordinance 20-O-18, amending City
Code Section 10-11-4, Schedule IV (A) to establish one-way south traffic on Hurd
Street between Isabella Street and Park Place, and one-way north traffic on
Central Park Avenue between Park Place and Isabella Street adjacent to Willard
Elementary School during drop-off and pick-up hours. Funding for signage will
be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with a FY 2018 budget of $58,000.
For Introduction
Ald. Rue Simmons moved to recommend City Council adoption of
Ordinance 20-O-18, amending City Code Section 10-11-4, Schedule IV (A) to
establish one-way south traffic on Hurd Street between Isabella Street and
Park Place, and one-way north traffic on Central Park Avenue between Park
Place and Isabella Street adjacent to Willard Elementary School during
drop-off and pick-up hours, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to adopt the ordinance.
(A9) Ordinance 9-O-18, Amending City Code Section 10-1-9-4, “Permits for
Excessive Weight and Size”
Staff recommends that City Council adopt Ordinance 9-O-18, amending Section
10-1-9-4, of the City Code to establish permits and applicable fees for excessive
vehicle weight and size in accordance with limitations set forth in 625-ILCS 5/15 -
100 of the Illinois Vehicle Code. Staff recommends suspension of rules for
Introduction and Action of this Ordinance at the February 12, 2018 City Council
meeting.
For Introduction and Action
Ald. Rainey moved to suspend the rules and recommend City Council
adoption of Ordinance 9-O-18, amending Section 10-1-9-4, of the City Code
to establish permits and applicable fees for excessive vehicle weight and
size in accordance with limitations set forth in 625-ILCS 5/15 -100 of the
Illinois Vehicle Code, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A10) Ordinance 10-O-18, Amending City Code to Include Civil Restitution
City staff recommends City Council adoption of Ordinance 10-O-18 to amend
City Code Subsection 1-4-1, “General Penalties,” to include civil restitution by
order of Court. This ordinance adds civil restitution to the penalties available for
City Code violations, and allows a Court to order restitution beyond the maximum
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fine amount. Civil restitution may only be ordered by a Court after a finding of
guilt or a guilty plea by a defendant.
For Introduction
Ald. Fleming moved to recommend City Council adoption of Ordinance 10-
O-18 to amend City Code Subsection 1-4-1, “General Penalties,” to include
civil restitution by order of Court, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to adopt the ordinance.
(A11) Ordinance 23-O-18, Amending City Code Section 3-4-6(D) to Decrease the
Number of Class D Liquor Licenses for Yahala Inn
Staff recommends City Council adoption of Ordinance 23-O-18, amending City
Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor
licenses from fifty-one (51) to fifty (50) for 811 Church LLC dba Yahala Inn, as
the business is closed. Staff recommends suspension of the rules for Introduction
and Action at the February 12, 2018 City Council meeting.
For Introduction and Action
Ald. Suffredin moved to suspend the rules and recommend City Council
adoption of Ordinance 23-O-18, amending City Code Subsection 3-4-6-(D)
to decrease the number of authorized Class D liquor licenses from fifty-one
(51) to fifty (50) for 811 Church LLC dba Yahala Inn, as the business is
closed, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A12) Ordinance 24-O-18, Amending City Code Section 3-4-6(D) to Increase the
Nubmer of Class D Liquor Licenses for Good to Go
Local Liquor Commissioner recommends City Council adoption of Ordinance 24-
O-18, amending City Code Subsection 3-4-6-(D) to increase the number of Class
D Liquor Licenses from fifty (50) to fifty-one (51) and permit issuance of a Class
D license to Good to Go Jamaican Cuisine, LLC dba Good to Go located at 711
Howard Street.
For Introduction
Ald. Rainey moved to suspend the rules and recommend City Council
adoption of Ordinance 24-O-18, amending City Code Subsection 3-4-6-(D)
to increase the number of Class D Liquor Licenses from fifty (50) to fifty-
one (51) and permit issuance of a Class D license to Good to Go Jamaican
Cuisine, LLC dba Good to Go located at 711 Howard Street, seconded by
Ald. Fleming.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A13) Ordinance 26-O-18, Amending City Code Section 3-4-6(F) to Increase the
Number of Class F Liquor Licenses for the Target Store located at 1616
Sherman Avenue
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Local Liquor Commissioner provides a recommendation to City Council regarding
the adoption of Ordinance 26-O-18, amending City Code Subsection 3-4-6-(F) to
increase the number of authorized Class F liquor licenses from nine (9) to ten
(10), and permit issuance of a Class F license to Target Corporation dba Target
Store T3283 located at 1616 Sherman Avenue.
For Introduction
Ald. Rainey moved to suspend the rules and recommend City Council
adoption of Ordinance 26-O-18, amending City Code Subsection 3-4-6-(F) to
increase the number of authorized Class F liquor licenses from nine (9) to
ten (10), and permit issuance of a Class F license to Target Corporation dba
Target Store T3283 located at 1616 Sherman Avenue, seconded by Ald. Rue
Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A14) Ordinance 28-O-18, Amending City Code Section 10-11-1 Reducing the
Speed Limit on Ridge Avenue between Howard Street and Emerson Street
from 30 MPH to 25 MPH
Staff recommends that City Council adopt Ordinance 28-O-18 to reduce the
speed limit on Ridge Avenue between Emerson Street and Howard Street to 25
mph. Staff also recommends the City Council authorize the City Manager to: 1)
direct the Evanston Police Department to provide targeted enforcement of traffic
regulations within the Ridge Avenue Corridor, and 2) implement split phasing of
the traffic signals at the Ridge/Lake intersection on a trial basis. Funding for the
estimated $10,000 to implement the split phasing of the traffic signals at the
Ridge / Lake Intersection will be from Account 100.40.4520.65115, which has an
FY 2108 budget allocation of $58,000. Staff further recommends suspension of
rules for Introduction and Action at the February 12, 2018 City Council meeting.
For Introduction and Action
Al d. Fleming moved to suspend the rules and recommend City Council
adoption of Ordinance 28-O-18 to reduce the speed limit on Ridge Avenue
between Emerson Street and Howard Street to 25 mph and authorize the
City Manager to: 1) direct the Evanston Police Department to provide
targeted enforcement of traffic regulations within the Ridge Avenue
Corridor, and 2) implement split phasing of the traffic signals at the
Ridge/Lake intersection on a trial basis at an estimated cost of $10,000,
seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
IV. ITEMS FOR DISCUSSION
(APW1)2017 Sidewalk Service Inquiries
Staff recommends that City Council review the updated analysis of the sidewalk
inquiries received by the City’s 311 department in 2017 and request direction.
For Discussion
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This item was held until the March 12, 2018 meeting.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Rainey moved to adjourn, seconded by Ald. Rue Simmons. The
Committee voted unanimously 4-0 to adjourn at 7:43pm.
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Ashley King Interim Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: February 20, 2018
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – January 22, 2018 through February 4, 2018 $ 3,079,462.01
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – February 27, 2018
$ 1,520,935.04
General Fund Amount – Bills list $316,995.64
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 4,600,397.05
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills List
For City Council meeting of February 26, 2018 Items A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
100 GENERAL FUND
100 GENERAL SUPPORT
22725 VERIZON WIRELESS COMMUNICATION CHARGES 10,007.30
100 GENERAL SUPPORT Total 10,007.30
1505 CITY MANAGER
62295 WALTER BOBKIEWICZ REIMBURSEMENT: ICMA CONFERENCE 192.75
65095 OFFICE DEPOT OFFICE SUPPLIES 61.55
1505 CITY MANAGER Total 254.30
1510 PUBLIC INFORMATION
64004 AVI SYSTEMS, INC.CABLE TV SYSTEM SUPPORT RENEWAL 2,500.00
1510 PUBLIC INFORMATION Total 2,500.00
1555 FINANCIAL ADMINISTRATION
65095 OFFICE DEPOT OFFICE SUPPLIES 152.83
65095 TEUTEBERG INC 1099 MISC FORMS 148.45
1555 FINANCIAL ADMINISTRATION Total 301.28
1560 REVENUE & COLLECTIONS
62431 DUNBAR ARMORED ARMORED CAR SERVICES 2,991.15
64541 AZAVAR AUDIT SOLUTIONS AUDIT 915.24
65045 THIRD MILLENNIUM ASSOCIATES, INC.VEHICLE ONLINE SYSTEM 675.00
65095 OFFICE DEPOT OFFICE SUPPLIES 164.38
1560 REVENUE & COLLECTIONS Total 4,745.77
1570 ACCOUNTING
65095 OFFICE DEPOT OFFICE SUPPLIES 103.03
1570 ACCOUNTING Total 103.03
1575 PURCHASING
62360 MARIA CALAMIA (MAPP TREASURER)2018 MIDWEST ASSOC. OF PUBLIC PROCUREMENT DUES 50.00
1575 PURCHASING Total 50.00
1580 COMMUNITY ARTS
66040 OFFICE DEPOT OFFICE SUPPLIES 19.98
1580 COMMUNITY ARTS Total 19.98
1590 OFFICE OF EQUITY AND EMPOWERMENT
66040 KHALIL GIBRAN MUHAMMAD KEYNOTE ADDRESS - EQUITY AND EMPOWERMENT BRUNCH 3,500.00
66040 KHALIL GIBRAN MUHAMMAD REIMBURSEMENT-KEYNOTE SPEAKER - EQUITY BRUNCH 330.60
1590 OFFICE OF EQUITY AND EMPOWERMENT Total 3,830.60
1705 LEGAL ADMINISTRATION
62345 KEAIS RECORDS RETRIEVAL MEDICAL RECORDS RETRIEVAL 124.15
62345 KEAIS RECORDS RETRIEVAL RECORD RETRIEVAL 76.00
65010 WEST GROUP PAYMENT CTR LEGAL SUBSCRIPTION 996.00
1705 LEGAL ADMINISTRATION Total 1,196.15
1915 HUMAN RESOURCE DIVI. - PAYROLL
65095 TEUTEBERG INC FREIGHT FEE FOR INVOICE 1050715 75.73
1915 HUMAN RESOURCE DIVI. - PAYROLL Total 75.73
1929 HUMAN RESOURCE DIVISION
62160 ILLINOIS STATE POLICE ILLINOIS STATE POLICE-BACKGROUND CHECKS 2,000.00
62160 TRANS UNION CORP EMPLOYMENT TESTING-TRANS UNION CORP 168.36
62160 STANARD & ASSOCIATES EMPLOYMENT TESTING-STANDARD & ASSOC 4,205.00
62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYEE TESTING SERVICES 154.00
1929 HUMAN RESOURCE DIVISION Total 6,527.36
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 1,252.92
62380 XEROX CORP.COPY SERVICES 438.79
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPY CHARGES 2,211.29
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPY CHARGES 5,185.10
64505 COMCAST CABLE CABLE SERVICES 3,998.99
64505 AT & T COMMUNICATION CHARGES 274.36
64545 ANDREWS TECHNOLOGY HMS, INC.TIME & ATTENDANCE SOFTWARE 18,225.00
1932 INFORMATION TECHNOLOGY DIVI. Total 31,586.45
1941 PARKING ENFORCEMENT & TICKETS
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 132.65
1941 PARKING ENFORCEMENT & TICKETS Total 132.65
1950 FACILITIES
62425 OTIS ELEVATOR COMPANY 2018 OTIS ELEVATOR CONTRACT COSTS 3,495.52
62440 RAYNOR DOOR COMPANY EMERGENCY DOOR REPAIR FOR FIRE 1 3,545.62
62440 RAYNOR DOOR COMPANY OVERHEAD DOOR REPAIRS 124.96
62509 OTIS ELEVATOR COMPANY 2018 OTIS ELEVATOR CONTRACT COSTS 18,995.72
62509 PREON POWER EMERGENCY UPS SERVICE & BATTERY REPLACEMENT 3,100.00
62509 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 379.00
62509 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 6,133.00
62518 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES FEB-APR 2018 174.54
65040 CHEMSEARCH CHEMICALS FOR CIVIC CENTER 439.70
65625 DRAPERY CENTER OFFICE BLINDS 182.00
1950 FACILITIES Total 36,570.06
2105 PLANNING & ZONING
62509 COURBANIZE, INC.P & Z ENGAGEMENT TOOL 1,250.00
2105 PLANNING & ZONING Total 1,250.00
2126 BUILDING INSPECTION SERVICES
62236 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 151.60
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 200.00
2126 BUILDING INSPECTION SERVICES Total 351.60
2128 EMERGENCY SOLUTIONS GRANT
67110 CONNECTIONS FOR THE HOMELESS 6TH DISBURSEMENT OF 2017 ESG GRANT 1,294.89
67110 CONNECTIONS FOR THE HOMELESS ESG DISBURSEMENT CORRECTION 20.00
2128 EMERGENCY SOLUTIONS GRANT Total 1,314.89
2270 TRAFFIC BUREAU
65125 SORINA FARKAS TOW REFUND 180.00
65125 MARIUS FARKAS TOW REFUND 180.00
2270 TRAFFIC BUREAU Total 360.00
2295 BUILDING MANAGEMENT
62225 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 2,925.00
2295 BUILDING MANAGEMENT Total 2,925.00
2305 FIRE MGT & SUPPORT
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CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
62355 FIRE SOAPS TURNOUT GEAR SOAP 275.91
64015 NICOR UTILITIES NICOR 273.85
65020 AIR ONE EQUIPMENT GLOVES 1,094.20
65020 AIR ONE EQUIPMENT TRUCK BELTS 271.70
65020 TODAY'S UNIFORMS INC.UNIFORM 59.95
65020 TODAY'S UNIFORMS INC.UNIFORMS 2,460.91
65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 450.90
2305 FIRE MGT & SUPPORT Total 4,887.42
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING AMBULANCE SERVICES - JANUARY 2018 10,073.84
62430 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 570.00
62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
62522 AIR ONE EQUIPMENT GAS METER 40.00
62522 AIR ONE EQUIPMENT HYDRO TESTS 410.00
65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 427.29
65090 MUNICIPAL EMERGENCY SERVICES SHIPPING 8.07
65625 WORLDPOINT ECC, INC.CITIZEN CPR 121.41
2315 FIRE SUPPRESSION Total 11,795.61
2320 EMERGENCY PREPAREDNESS
65095 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 48.40
2320 EMERGENCY PREPAREDNESS Total 48.40
2435 FOOD AND ENVIRONMENTAL HEALTH
53105 CROSSMARK EVENTS DUPLICATE PAYMENT OF FOOD ESTABLISHMENT LICENSE 479.00
61055 GOV TEMPS USA, LLC TEMPORARY HEALTH STAFF 3,761.80
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
62477 GAURAV GAONKAR REIMBURSEMENT FOR TRAINING AND TRAVEL 324.93
62646 TOTAL ACCESS GROUP COMMUNICABLE DISEASE BROCHURES-500 198.55
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 151.60
65020 VCG UNIFORM CLOTHING FOR HEALTH STAFF 60.95
65020 UNDERGROUND PRINTING INSPECTORS SHIRTS 531.00
2435 FOOD AND ENVIRONMENTAL HEALTH Total 5,546.83
2440 VITAL RECORDS
62490 IL DEPT OF PUBLIC HEALTH DEATH SURCHARGE FOR JANUARY 2018 1,448.00
65095 OFFICE DEPOT OFFICE SUPPLIES 30.80
2440 VITAL RECORDS Total 1,478.80
2455 COMMUNITY HEALTH
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00
62295 OAKTON COMMUNITY COLLEGE REGISTRATION HUMAN SERVICES 50.00
2455 COMMUNITY HEALTH Total 128.00
3005 REC. MGMT. & GENERAL SUPPORT
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00
3005 REC. MGMT. & GENERAL SUPPORT Total 78.00
3010 REC. BUSINESS & FISCAL MGMT
65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC OFFICE PAPER 418.60
65095 OFFICE DEPOT OFFICE SUPPLIES 13.79
3010 REC. BUSINESS & FISCAL MGMT Total 432.39
3020 REC GENERAL SUPPORT
62375 SERVICE SANITATION INC PORTABLE TOILET 320.00
62490 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 94.75
65125 GENERAL MEDICAL DEVICES dba AED PROFESSIONALS LIFE PAK FOR CR TRAINING 332.35
3020 REC GENERAL SUPPORT Total 747.10
3025 PARK UTILITIES
64005 COMED UTILITIES COMED 3,751.15
64005 DYNEGY UTILITIES-DYNEGY 1,927.84
64015 NICOR UTILITIES NICOR 808.71
3025 PARK UTILITIES Total 6,487.70
3030 CROWN COMMUNITY CENTER
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 156.00
62490 LAUNDRY WORLD LAUNDRY SERVICES 253.00
64005 DYNEGY UTILITIES-DYNEGY 3,155.76
65025 GOURMET GORILLA, INC.MEALS FOR PRE SCHOOL 2,278.57
65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 44.64
3030 CROWN COMMUNITY CENTER Total 5,887.97
3035 CHANDLER COMMUNITY CENTER
62235 MIDWEST TIME RECORDER MAINTENANCE 185.00
62505 E-TOWN TENNIS TENNIS PROGRAM - CHANDLER 5,253.59
64005 DYNEGY UTILITIES-DYNEGY 1,367.88
3035 CHANDLER COMMUNITY CENTER Total 6,806.47
3040 FLEETWOOD JOURDAIN COM CT
62225 HENRICHSEN FIRE & SAFETY ANNUAL KITCHEN FIRE SUPPRESSION SYSTEM 149.50
62225 STA-KLEEN INC.6 MONTHS JANITORIAL SERVICE 380.00
62225 STA-KLEEN INC.CLEANING BAFFLE - CLIPS AND HOOD DUCT 41.00
62225 CINTAS CORPORATION #769 MONTHLY CLEANING FOR DOOR MATS 277.50
62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 76.56
64005 DYNEGY UTILITIES-DYNEGY 2,858.42
3040 FLEETWOOD JOURDAIN COM CT Total 3,782.98
3045 FLEETWOOD/JOURDAIN THEATR
61013 AGUIRRE, NICHOLIA ASSISTANT BLACK HISTORY MONTH 125.00
62210 QUARTET COPIES PUBLICITY MATERIALS BLACK HISTORY MONTH 246.33
62505 SINGLETON, PHOENIX LIGHTING DESIGNER BLACK HISTORY MONTH 700.00
62505 REBECCA VENABLE SET BUILDER BLACK HISTORY MONTH 160.00
62505 ROD RODGERS DANCE CO. INC SUMMER SEASON SET DESIGNER 800.00
62511 MIXON, DONOVAN MUSICAL PERFORMER BLACK EXPO 275.00
62511 MPAACT PERFORMER BLACK HISTORY MONTH 125.00
3045 FLEETWOOD/JOURDAIN THEATR Total 2,431.33
264 of 312
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
3050 RECREATION OUTREACH PROGRAM
62495 ANDERSON PEST CONTROL PEST CONTROL 52.44
62495 ANDERSON PEST CONTROL PEST MANAGEMENT 52.44
3050 RECREATION OUTREACH PROGRAM Total 104.88
3055 LEVY CENTER SENIOR SERVICES
62210 ALLEGRA PRINT & IMAGING TAXI COUPON PRINTING 185.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 51.46
62507 IDEAL CHARTER TRANSPORTATION FOR THEATRE PROGRAM 516.60
62511 COMCAST CABLE CABLE SERVICE 167.56
62695 JUDON, ARNETT TAXI COUPON REIMBURSEMENT 2,400.00
62695 303 TAXI JANUARY TAXI REIMBURSEMENTS 21,216.00
64005 DYNEGY UTILITIES-DYNEGY 4,093.95
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING JANUARY MEALS 2,457.50
65095 OFFICE DEPOT OFFICE SUPPLIES 172.76
3055 LEVY CENTER SENIOR SERVICES Total 31,260.83
3080 BEACHES
62490 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 37.90
62495 ANDERSON PEST CONTROL PEST CONTROL 52.45
62495 ANDERSON PEST CONTROL PEST MANAGEMENT 52.45
64005 DYNEGY UTILITIES-DYNEGY 178.59
3080 BEACHES Total 321.39
3095 CROWN ICE RINK
62490 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 18.95
62490 KATE MCSWAIN CHOREOGRAPHY INSTRUCTOR 1,058.00
62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICES 81.37
62505 WITSCHY, TIANA COSTUME PREPARATION 370.00
62505 WITSCHY, TIANA ICE MONITORING 102.50
62505 SARRY CHAVANNES COSTUME PREPARATION 312.50
62505 SARRY CHAVANNES ICE MONITORING 370.00
62505 GEORGE BABICZ SPEED SKATING INSTRUCTOR 800.00
64005 DYNEGY UTILITIES-DYNEGY 9,467.27
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 632.74
65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 133.88
65095 OFFICE DEPOT OFFICE SUPPLIES 83.84
3095 CROWN ICE RINK Total 13,431.05
3100 SPORTS LEAGUES
62495 ANDERSON PEST CONTROL PEST MANAGEMENT 42.35
62495 ANDERSON PEST CONTROL PEST MANAGEMENT 53.50
3100 SPORTS LEAGUES Total 95.85
3130 SPECIAL RECREATION
62490 INSTITUTE FOR THERAPY THROUGH THE ARTS MUSIC THERAPY 300.00
62490 MCGAW YMCA POOL RENTAL 1,992.00
3130 SPECIAL RECREATION Total 2,292.00
3215 YOUTH ENGAGEMENT DIVISION
62490 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 56.85
3215 YOUTH ENGAGEMENT DIVISION Total 56.85
3225 GIBBS-MORRISON CULTURAL CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 58.85
64005 COMED UTILITIES COMED 1,483.80
3225 GIBBS-MORRISON CULTURAL CENTER Total 1,542.65
3605 ECOLOGY CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 71.47
62511 DAVE DINASO'S TRAVELING WORLD OF REPTILES FAMILY PROGRAM ANIMAL PRESENTATION 300.00
64005 DYNEGY UTILITIES-DYNEGY 394.17
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES - ECOLOGY 61.50
3605 ECOLOGY CENTER Total 827.14
3610 ECO-QUEST DAY CAMP
62507 JCYS CAMP HENRY HORNER DEPOSIT FOR 2 ECO CAMP OVERNIGHTS 858.00
3610 ECO-QUEST DAY CAMP Total 858.00
3710 NOYES CULTURAL ARTS CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 92.14
62518 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES 251.97
64005 DYNEGY UTILITIES-DYNEGY 1,577.75
3710 NOYES CULTURAL ARTS CENTER Total 1,921.86
3720 CULTURAL ARTS PROGRAMS
62515 VERTIPORT OPCO, LLC HELICOPTER RENTAL MARSHMALLOW DROP 1,000.00
62515 AMERICAN MOBILE STAGING STAGE RENTAL FOR WORLD ARTS AND MUSIC FESTIVAL 1,825.00
3720 CULTURAL ARTS PROGRAMS Total 2,825.00
4105 PUBLIC WORKS AGENCY ADMIN
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 1,648.65
68205 SAM'S CLUB DIRECT *SUPPLIES: PWA MEETING 32.94
4105 PUBLIC WORKS AGENCY ADMIN Total 1,681.59
4330 GREENWAYS
62199 COMED UTILITIES COMED 33.07
4330 GREENWAYS Total 33.07
4400 CAPITAL PLANNING & ENGINEERING
65095 OFFICE DEPOT OFFICE SUPPLIES 259.38
4400 CAPITAL PLANNING & ENGINEERING Total 259.38
4500 INFRASTRUCTURE MAINTENANCE
65095 OFFICE DEPOT OFFICE SUPPLIES 33.87
4500 INFRASTRUCTURE MAINTENANCE Total 33.87
4510 STREET MAINTENANCE
65055 OZINGA CHICAGO RMC, INC.CONCRETE 417.50
65055 ARROW ROAD CONSTRUCTION UPM COLD PATCH 1,346.05
4510 STREET MAINTENANCE Total 1,763.55
365 of 312
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
4520 TRAF. SIG.& ST LIGHT MAINT
64008 DYNEGY UTILITIES-DYNEGY 286.85
65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 2,725.00
65115 ARTS & LETTERS LTD.SIGN FABRICATION ARROWS 133.00
65115 ARTS & LETTERS LTD.TEMPORARY NO PARKING SIGNS 938.00
65115 MIDWEST FENCE COMPANY GUARD RAIL REPAIR 968.00
4520 TRAF. SIG.& ST LIGHT MAINT Total 5,050.85
4550 MAINT-SNOW & ICE
62451 ALERT TOWING, INC.TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 EMERGENCY ROAD SERVICE, INC.TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 G & J TOWING C/O JOSE QUETELL, JR.TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 NORTH SHORE TOWING TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 JIMMY WILLIAMS TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 A1 DEPENDABLE ROADSIDE ASSISTANCE TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 DANIEL VAZQUEZ TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 VIC'S TOWING, INC.TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 FRANCISCO DE JESUS DBA PONCH TOWING TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 FREEDOM TOWING, INC.TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 T-BONE TOWING TOWING RETAINER FEE - SECOND PAYMENT 150.00
62451 ALPHA CARRIER EXPERTS, INC.TOWING RETAINER FEE - SECOND PAYMENT 450.00
62451 MOBILE TRANSPORT, LLC TOWING RETAINER FEE - SECOND PAYMENT 450.00
62451 FRANKSA TOWING TOWING RETAINER FEE - SECOND PAYMENT 150.00
65015 MORTON SALT 2018 BULK ROCK SALT PURCHASE 9,299.31
65015 MORTON SALT 2018 BULK ROCK SALT PURCHASE 60,064.91
4550 MAINT-SNOW & ICE Total 72,064.22
5300 ECON. DEVELOPMENT
62662 THE SWEET LIFE OF CORALIE LLC *TENANT IMPROVEMENT ALLOWANCE 25,000.00
64545 CURSOR CONTROL INC CDM SOFTWARE ANNUAL SUBSCRIPTION 930.46
5300 ECON. DEVELOPMENT Total 25,930.46
100 GENERAL FUND Total 316,995.64
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00
65095 OFFICE DEPOT OFFICE SUPPLIES 140.85
4605 GENERAL ASSISTANCE ADMIN Total 218.85
175 GENERAL ASSISTANCE FUND Total 218.85
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
62491 PRESENCE BEHAVIORAL HEALTH CRISIS WORKER FEBRUARY 2018 6,111.08
62491 PRESENCE BEHAVIORAL HEALTH CRISIS WORKER JANUARY 2018 6,111.08
117010 62491 PRESENCE BEHAVIORAL HEALTH SOCIAL WORKER SERVICES FEBRUARY 2018 5,500.00
117010 62491 PRESENCE BEHAVIORAL HEALTH SOCIAL WORKER SERVICES JANUARY 2018 5,500.00
4651 HEALTH & HUMAN SERVICES Total 23,222.16
176 HEALTH AND HUMAN SERVICES Total 23,222.16
195 NEIGHBORHOOD STABILIZATION FUND
5005 NSP-GENERAL ADMINISTRATION
64545 CURSOR CONTROL INC CDM SOFTWARE ANNUAL SUBSCRIPTION 1,859.77
5005 NSP-GENERAL ADMINISTRATION Total 1,859.77
195 NEIGHBORHOOD STABILIZATION FUND Total 1,859.77
215 CDBG FUND
5187 REHAB CONSTRUCTION ADMIN
64545 CURSOR CONTROL INC CDM SOFTWARE ANNUAL SUBSCRIPTION 1,859.77
5187 REHAB CONSTRUCTION ADMIN Total 1,859.77
215 CDBG FUND Total 1,859.77
240 HOME FUND
5430 HOME FUND
64545 CURSOR CONTROL INC CDM SOFTWARE ANNUAL SUBSCRIPTION 590.00
65535 CONNECTIONS FOR THE HOMELESS TBRA VOUCHERS 22,798.64
5430 HOME FUND Total 23,388.64
240 HOME FUND Total 23,388.64
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
62490 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P. LEGAL SERVICES FOR JUDICIAL DEEDS 310.00
62770 CURSOR CONTROL INC CDM SOFTWARE ANNUAL SUBSCRIPTION 590.00
5465 AFFORDABLE HOUSING Total 900.00
250 AFFORDABLE HOUSING FUND Total 900.00
415 CAPITAL IMPROVEMENTS FUND
4117 2017 GO BOND ISSUANCE
417020 65515 IL DEPT OF TRANSPORTATION RESOLUTION 3-R-17 - BIKE PARKING AT MAIN ST CTA STATION - IDOT 5,796.00
65515 COMMUNITY COUNSELLING SERVICE ROBERT CROWN CAMPAIGN RELATED EXPENSES 1,180.91
417002 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.HOWARD ST CORRIDOR IMPROVEMENT PROJECT ENGINEERING SRV 6,638.43
4117 2017 GO BOND ISSUANCE Total 13,615.34
4216 2016 CAPITAL FROM OTHER SOURCES
416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 11,803.00
4216 2016 CAPITAL FROM OTHER SOURCES Total 11,803.00
415 CAPITAL IMPROVEMENTS FUND Total 25,418.34
466 of 312
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
62431 DUNBAR ARMORED ARMORED CAR SERVICES 9,188.40
62603 MOTIVATE INTERNATIONAL, INC.PARKING SERVICES - DIVVY OPERATION - ONGOING FEES 19,070.33
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 18.95
65095 OFFICE DEPOT OFFICE SUPPLIES 279.28
7005 PARKING SYSTEM MGT Total 28,556.96
7015 PARKING LOTS & METERS
62245 TOTAL PARKING SOLUTIONS, INC.2 CALE MULTI SPACE MACHINES 36,120.00
62245 TOTAL PARKING SOLUTIONS, INC.PAPER SUPPLIES FOR MULTI SPACE METERS 320.00
62245 TOTAL PARKING SOLUTIONS, INC.PARKING EQUIPMENT MAINTENANCE 3,360.00
62509 MINUTEMAN SECURITY TECHNOLOGIES 2 X LPR COMPUTER HARDWARE FOR VEHICLES 11,522.58
65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY PARKING METERS 12,586.00
65070 3C PAYMENT (USA) CORP DEBIT AND CREDIT CARD TRANSACTION FEES 1,309.22
7015 PARKING LOTS & METERS Total 65,217.80
7025 CHURCH STREET GARAGE
62425 OTIS ELEVATOR COMPANY 2018 OTIS ELEVATOR CONTRACT COSTS 13,969.56
64005 DYNEGY UTILITIES-DYNEGY 6,599.04
64505 COMCAST CABLE CABLE SERVICES 960.00
7025 CHURCH STREET GARAGE Total 21,528.60
7036 SHERMAN GARAGE
64005 DYNEGY UTILITIES-DYNEGY 20,259.37
64505 COMCAST CABLE CABLE SERVICES 960.00
64505 AT & T COMMUNICATION CHARGES 274.37
7036 SHERMAN GARAGE Total 21,493.74
7037 MAPLE GARAGE
62425 OTIS ELEVATOR COMPANY 2018 OTIS ELEVATOR CONTRACT COSTS 27,537.12
64005 DYNEGY UTILITIES-DYNEGY 12,417.25
64505 COMCAST CABLE CABLE SERVICES 960.00
7037 MAPLE GARAGE Total 40,914.37
505 PARKING SYSTEM FUND Total 177,711.47
510 WATER FUND
4200 WATER PRODUCTION
62315 FEDERAL EXPRESS CORP.SHIPPING 53.90
64505 JULIE INC 2018 JULIE ANNUAL ASSESSMENT 10,058.73
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 37.90
64540 IRTH SOLUTIONS MONTHLY DIG TRACK TICKETS 300.00
64540 IRTH SOLUTIONS MONTHLY DIG TRACK TICKETS 208.00
65095 OFFICE DEPOT OFFICE SUPPLIES 120.17
4200 WATER PRODUCTION Total 10,778.70
4208 WATER BILLING
65070 WATER RESOURCES WATER METERS & ACCESSORIES 6,630.00
4208 WATER BILLING Total 6,630.00
4210 PUMPING
64005 DYNEGY UTILITIES-DYNEGY 87,370.52
64015 NICOR UTILITIES NICOR 115.18
4210 PUMPING Total 87,485.70
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING-ROUTINE COMPLIANCE 370.00
65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)198.00
65070 WAUKEGAN STEEL SALES INC STEEL STEEL: BAR CHANNELS, HSS, ANGLES AND #5 REBAR 2,062.94
4220 FILTRATION Total 2,630.94
4225 WATER OTHER OPERATIONS
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 83.92
65080 WATER RESOURCES WATER METERS & ACCESSORIES 8,803.25
4225 WATER OTHER OPERATIONS Total 8,887.17
4540 DISTRIBUTION MAINTENANCE
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR DISTRIBUTION & SEWER SUPERVISORS 78.00
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 170.55
4540 DISTRIBUTION MAINTENANCE Total 248.55
510 WATER FUND Total 116,661.06
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
717003 65515 WATER RESOURCES WATER METERS & INSTALLATION 55,971.54
717008 65515 DATA TRANSFER SOLUTIONS, LLC VUEWORKS SOFTWARE LICENSING FOR 2017 8,936.50
415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 26,065.04
7330 WATER FUND DEP, IMP, EXT Total 90,973.08
513 WATER DEPR IMPRV & EXTENSION FUND Total 90,973.08
515 SEWER FUND
4530 SEWER MAINTENANCE
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 83.92
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 170.55
4530 SEWER MAINTENANCE Total 254.47
515 SEWER FUND Total 254.47
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
62390 LAKESHORE RECYCLING SYSTEMS 2018 CONDO REFUSE COLLECTION CONTRACT 35,250.00
62415 GROOT RECYCLING & WASTE SERVICES 2018 RESIDENTIAL REFUSE COLLECTION CONTRACT 131,678.00
62415 COLLECTIVE RESOURCE INC.2018 PLASTIC FILM COLLECTION 261.00
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 167,189.00
520 SOLID WASTE FUND Total 167,189.00
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 151.60
7705 GENERAL SUPPORT Total 151.60
7710 MAJOR MAINTENANCE
567 of 312
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
62355 CINTAS #22 WEEKLY UNIFORMS 325.78
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 537.26
64540 VERIZON NETWORKFLEET, INC.JANUARY AVL INVOICE 170.55
65035 GAS DEPOT INC.7,000 GALLONS B-11 WINTER BLEND 17,252.20
65035 GAS DEPOT INC.7,000 GALLONS B-11 WINTERIZED 17,193.40
65035 GAS DEPOT INC.7,000 GALLONS DIESEL 16,807.00
65035 GAS DEPOT INC.7,012 GALLONS DIESEL 16,127.61
65035 GAS DEPOT INC.7,999 GALLONS UNLEADED 16,881.89
65035 GAS DEPOT INC.8,000 GALLONS UNLEADED 16,684.00
65060 R.A. ADAMS ENTERPRISES INC,PWS-175 PUMP KIT 571.78
65060 BUCK BROTHERS, INC.CREDIT -256.80
65060 BUCK BROTHERS, INC.SPROCKETS 899.66
65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 91.69
65060 CUMMINS N POWER, LLC.COOLER 246.71
65060 CUMMINS N POWER, LLC.EGR COOLER 1,293.73
65060 CUMMINS N POWER, LLC.EGR VALVE 780.95
65060 CUMMINS N POWER, LLC.TRUCK #720 EGR COOLER REPLACEMENT PARTS...PKNG 3,362.69
65060 CUMMINS N POWER, LLC.WATER INLET TUBE 116.72
65060 DOUGLAS TRUCK PARTS H7 BULBS 15.84
65060 DOUGLAS TRUCK PARTS PLOW LIGHTS 413.32
65060 DOUGLAS TRUCK PARTS WESTERN PLOW CONTROLLERS 693.75
65060 DUXLER TIRE & CAR CENTER #13 TIRE BALANCE 60.00
65060 GROVER WELDING COMPANY #923 REPAIR PLOW FRAME 348.36
65060 HAVEY COMMUNICATIONS INC.#134 & 610 NEW LIGHTS 2,505.00
65060 HAVEY COMMUNICATIONS INC.ECCO LIGHTS 193.60
65060 HAVEY COMMUNICATIONS INC.PUSH BUMPER #40 319.00
65060 HAVEY COMMUNICATIONS INC.TAMMERS 253.80
65060 HIGH PSI LTD.POWER WASHER REPAIRS 389.10
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 1,664.97
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERY 63.95
65060 KELLER HEARTT CO, INC.MOBIL PEGASUS 805 872.85
65060 KUSSMAUL ELECTRONICS CO.AC STATUS CENTER 326.36
65060 LEACH ENTERPRISES, INC.DESICCANT FILTER 73.93
65060 LEACH ENTERPRISES, INC.DESICCANT FILTERS 73.93
65060 LEACH ENTERPRISES, INC.JUNCTION BOXES 59.04
65060 MONROE TRUCK EQUIPMENT MOTOR 383.48
65060 MONROE TRUCK EQUIPMENT PLOW CYLINDERS 655.40
65060 MONROE TRUCK EQUIPMENT WORK LIGHTS PLOWS 230.32
65060 NORTH SHORE TOWING ##315 TOW TO FLEET GARAGE 262.50
65060 NORTH SHORE TOWING #324 TOW TO FLEET GARAGE 350.00
65060 NORTH SHORE TOWING #449 TOW TO MIDWEST TRANSIT 525.00
65060 NORTH SHORE TOWING TOW #638 TO GOLF MILL FORD 175.00
65060 RUSSO POWER EQUIPMENT SNOW PARTS 56.61
65060 SPRING ALIGN #914 ALIGNMENT 99.95
65060 STANDARD EQUIPMENT COMPANY GRAB HANDLES 156.89
65060 STANDARD EQUIPMENT COMPANY HOPPER REPAIR 779.52
65060 UNITED PARCEL SERVICE SHIPPING 3.80
65060 VERMEER MIDWEST V-BELT & TENSIONER 882.83
65060 WARREN'S SHELL SERVICE FUEL 128.45
65060 WHOLESALE DIRECT INC LED RED LIGHTS 138.31
65060 ZARNOTH BRUSH WORKS, INC.BOBCAT BROOM WAFERS 895.90
65060 ZARNOTH BRUSH WORKS, INC.RUBBER SNOW PLOW BLADES 329.28
65060 WEST SIDE EXCHANGE BATTERY #955 478.94
65060 WEST SIDE EXCHANGE CLIP 146.40
65060 WEST SIDE EXCHANGE ENGINE REPAIRS TO A JOHN DEERE ENGINE ON #661 3,288.42
65060 WEST SIDE EXCHANGE REPAIR LOADER 727.66
65060 BURRIS EQUIPMENT CO.#953 ANNUAL SERVICE 1,360.08
65060 TEREX UTILITIES, INC.TRUCK #589 ANNUAL ANSI INSPECTION AND REPAIRS 4,522.33
65060 GLOBAL EMERGENCY PRODUCTS, INC.#311 ANNUAL INSPECTION AND REPAIRS 2,553.01
65060 GLOBAL EMERGENCY PRODUCTS, INC.#321 COMPRESSOR 4,905.78
65060 GLOBAL EMERGENCY PRODUCTS, INC.COOLANT HOSES 187.57
65060 GLOBAL EMERGENCY PRODUCTS, INC.EXPANSION VALVE 72.54
65060 GLOBAL EMERGENCY PRODUCTS, INC.PRIMING VALVE 1,169.82
65060 GLOBAL EMERGENCY PRODUCTS, INC.RECEIVER 303.02
65060 GLOBAL EMERGENCY PRODUCTS, INC.REGULATOR 461.28
65060 GLOBAL EMERGENCY PRODUCTS, INC.SHIPPING CHARGE FROM MARCH 22.25
65060 GLOBAL EMERGENCY PRODUCTS, INC.WINDOW GLASS 435.28
65060 FOSTER COACH SALES, INC.BATTERY CHARGER 136.50
65060 FOSTER COACH SALES, INC.FILTERS 660.48
65060 ADVANCE AUTO PARTS HYD FITTING 17.86
65060 SPEX HAND WASH 15 CAR WASHES 1,059.50
65060 TRIANGLE RADIATOR CLEAN FILTERS 310.00
65060 ULINE NITRILE GLOVES 310.28
65060 REINDERS, INC.ADDITIONAL - MOWER 531 & 533 PARTS FOR SEASON 3,464.47
65060 REINDERS, INC.CREDIT FOR FLEET -394.59
65060 REINDERS, INC.MOWER #531 AND 533 PARTS 2,946.34
65060 GOLF MILL FORD #13 BRAKES 101.76
65060 GOLF MILL FORD #634 EXHAUST REP[AIR 159.98
65060 GOLF MILL FORD 621 INTAKE TUBE 93.55
65060 GOLF MILL FORD BRACKET 61.72
65060 GOLF MILL FORD COIL ASSY 448.32
65060 GOLF MILL FORD HOSE 83.42
65060 GOLF MILL FORD KNOBS 46.80
65060 GOLF MILL FORD MIRROR 148.50
65060 GOLF MILL FORD SEAT BUCKLE 306.84
65060 GOLF MILL FORD SENSORS 302.72
65060 SUBURBAN ACCENTS, INC.GRAPHICS 175.00
65060 ORLANDO AUTO TOP SEAT REPAIR #46 650.00
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BODY REPAIRS TO EPS VEHICLE #63 2,877.50
65060 LAWSON PRODUCTS, INC.FUSES 73.75
65060 LAWSON PRODUCTS, INC.PLOW BOLTS 147.00
65060 LAWSON PRODUCTS, INC.PLOW BOLTS & WASHERS 196.14
65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 1,301.77
65060 CHICAGO PARTS & SOUND, LLC FAN & MOTOR 150.11
65060 CHICAGO PARTS & SOUND, LLC ROTORS 4,735.06
65060 CHICAGO PARTS & SOUND, LLC WIPER BLADES 256.12
65060 NEVARR INC LABOR CHARGE #759 179.98
65060 MID-TOWN PETROLEUM ACQUISITION LLC DBA:DEF 193 GALLONS 314.87
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 89.83
65060 APC STORES, INC., DBA BUMPER TO BUMPER BALL MOUNT 56.58
65060 APC STORES, INC., DBA BUMPER TO BUMPER CLAMPS 14.10
65060 APC STORES, INC., DBA BUMPER TO BUMPER CONNECTORS 17.67
65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 767.50
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 81.75
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUSES 24.54
65060 APC STORES, INC., DBA BUMPER TO BUMPER HOSE CONNECTORS 106.55
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYD FITTING 299.62
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYD FITTINGS 285.66
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 252.49
65060 APC STORES, INC., DBA BUMPER TO BUMPER LIGHT BOXES 104.36
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL AND SEALER 11.08
668 of 312
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 51.28
65060 APC STORES, INC., DBA BUMPER TO BUMPER PIGTAILS & LAMPS 288.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER REAR WIPER BLADES 69.90
65060 APC STORES, INC., DBA BUMPER TO BUMPER SPLIT LOOM 68.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER STARTER #541 182.99
65060 APC STORES, INC., DBA BUMPER TO BUMPER STARTER FLUID 50.28
65060 APC STORES, INC., DBA BUMPER TO BUMPER SWITCHES 23.96
65060 APC STORES, INC., DBA BUMPER TO BUMPER WIPER BLADES 179.70
65060 APC STORES, INC., DBA BUMPER TO BUMPER WIPER TUBING 18.00
65060 THE CHEVROLET EXCHANGE PLOW CONTROLLERS 1,278.00
65060 THE CHEVROLET EXCHANGE PLOW LIGHTS P/S 248.00
65060 THE CHEVROLET EXCHANGE PLOW P/S HEAD LAMPS 803.24
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BREATHERS 41.67
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FILTER 164.50
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC HEATER CORE 540.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC MIRROR BRACKET 46.90
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC MIRROR BRACKETS 407.60
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC STARTER #315 255.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC STEERING WHEEL HORN PAD 115.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC TANK CABLES 108.04
65065 WENTWORTH TIRE SERVICE 2018 NEW TIRE PURCHASES 3,016.52
65065 WENTWORTH TIRE SERVICE CREDIT -666.21
65065 WENTWORTH TIRE SERVICE NEW TIRES 2,887.34
65065 WENTWORTH TIRE SERVICE RECAP TIRES 1,544.00
65065 WENTWORTH TIRE SERVICE TIRE SERVICE 1,049.50
65085 DENNIS R LAWRENCE REIMBURSEMENT: 2018 TOOL ALLOWANCE 800.00
7710 MAJOR MAINTENANCE Total 181,106.49
600 FLEET SERVICES FUND Total 181,258.09
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62402 NISSAN MOTOR ACCEPTANCE CORPORATION FEBRUARY LEASE PAYMENT 309.14
62402 NISSAN MOTOR ACCEPTANCE CORP FEBRUARY LEASE PAYMENT 618.30
7780 VEHICLE REPLACEMENTS Total 927.44
601 EQUIPMENT REPLACEMENT FUND Total 927.44
605 INSURANCE FUND
7800 RISK MANAGEMENT
780001 62130 ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLOR BILLING THROUGH 1/31/2018 6,333.43
62615 THE OWENS GROUP, INC.INSURANCE RENEWAL WC AND CRIME POLICY 160,090.00
7800 RISK MANAGEMENT Total 166,423.43
7801 EMPLOYEE BENEFITS
66054 SENIORS CHOICE SENIORS CHOICE MONTHLY INVOICE 1,661.36
7801 EMPLOYEE BENEFITS Total 1,661.36
605 INSURANCE FUND Total 168,084.79
Grand Total 1,296,922.57
769 of 312
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.27.2018
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 24,557.29
VARIOUS VARIOUS WORKERS COMP 70,926.82
95,484.11
SEWER
7621.68305 IEPA LOAN DISBURSEMENT SEWER FUND 128,528.36
128,528.36
224,012.47
Grand Total 1,520,935.04
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
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For City Council meeting of February 26, 2018 Item A3.1
Pilot Landlord Rehab Assistance Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Interim Community Development Director
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy and Planning Analyst
Subject: Pilot Landlord Rehabilitation Assistance Program
Date: February 20, 2018
Recommended Action:
Staff recommends City Council approval of a Pilot Landlord Rehabilitation Assistance
Program to support improvements and repairs for rental units that are committed to be
rented to households earning 60% of AMI. The proposed program budget is $200,000
for the 2018 fiscal year and will be provided from the Affordable Housing Fund.
Funding Source:
Affordable Housing Fund, 250.21.5465.65535. The Affordable Housing Fund has a
current uncommitted cash balance of approximately $800,000.
Livability Benefits:
Built Environment: Support housing affordability; provide compact and complete streets
and neighborhoods; and
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Discussion:
At its meeting on January 8, 2018, the Administrative and Public Works Committee
directed staff to develop a pilot rehabilitation assistance program for local landlords who
currently provide rental units at affordable rates but need funds to improve their
properties.
The Landlord Rehabilitation Assistance Program (LRAP) is a forgivable loan program
based on the Economic Development Division’s Storefront Modernization Program. The
program would provide eligible participants with funding for 50% of the project costs,
upon the completion of their approved building rehab work, up to $50,000. Participants
are responsible for submitting billing and payment requests to the City. The participant
will be responsible for 50% of all payments to all contractors, material suppliers, and
Memorandum
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vendors. The City will provide the remaining 50%. However, the City will not make
payments of less than $10,000, unless the payment is for the project’s final bill.
Applicants that have received assistance from this program within the last ten years are
not eligible for funding.
As with the Storefront Modernization Program, funding assistance provided through
LRAP will be in the form of a forgivable loan. The affordability period, or term, of the
forgivable loan will be contingent on the amount of the loan. For loans under $10,000,
the term is ten years; for loans between $10,000 and under $25,000, the term is 15
years; and for loans between $25,000 and $50,000, the term is 20 years. If the rehab
work is for one unit, then the affordability terms will only apply to that unit. If the rehab
work is for something that affects the whole building, such as roof work or HVAC
systems, then the entire building is subject to the affordability terms. Landlords will be
required to submit annual compliance reports for the duration of their forgivable loan’s
terms in order to ensure the building or unit(s) maintains affordability.
In addition, all projects completed through this program must conform to the City of
Evanston Property Rehabilitation Standards for the HOME Investment Partnerships
Program/Community Development Block Grant (attached). These standards provide
guidelines for increased energy efficiency, eradication of environmental hazards such
as lead-based paint, and accessibility.
Staff recommends that the Housing and Homelessness Commission review applications
and provide a recommendation to the Administration & Public Works Committee of the
City Council for review and final approval by City Council.
More details on the pilot program can be found in the attached draft program guidelines.
Based on feedback from the City Council, staff will finalize the draft program guidelines,
develop a program agreement (similar to the Storefront Modernization Program), and
provide publicly for application by landlords on or before May 1, 2018.
Prior to the conclusion of 2018, staff will return with an update on the progress of the
program and seek direction on its continued use in 2019.
Attachments:
● Draft Landlord Rehabilitation Assistance Program Guidelines
● City of Evanston Property Rehabilitation Standards for the HOME Investment
Partnerships Program/Community Development Block Grant
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City of Evanston
Landlord Rehabilitation
Assistance Program
Program Guidelines
C OMMUNITY D EVELOPMENT D EPARTMENT
H OUSING & G RANTS D IVISION
2100 R IDGE A VENUE, E VANSTON, I LLINOIS 60201
847-448-4311 | WWW.CITYOFEVANSTON.ORG
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City of Evanston – Landlord Rehabilitation Assistance Program Guidelines
Page | 2
Program Purpose and Overview
The purpose of the Landlord Rehabilitation Assistance Program (“the Program”) is to maintain
existing affordable housing throughout the city by providing financial assistance to local
landlords. The Program is for landlords that own and manage affordable rental units in
Evanston.
Program participants are eligible to receive City funding upon the completion of their approved
rehabilitation work (“the Project”). The funding is in the form of a loan, forgivable over a
specified time year period that is contingent on the loan amount. Applicants seeking funding for
building improvements are eligible for up to 50% of the total project cost, for a maximum amount
of $50,000 in City funding. Applicants that have received assistance from this Program within
the last ten years are not eligible for funding.
The Program is managed and administered by the Housing and Grants Division of the
Community Development Department.
Eligibility Criteria
Eligible participants of the Program include rental property owners with income qualified tenants
in the building or unit(s) being rehabbed. A property owner of affordable rental units must:
• Be current on all fees and taxes owed to the City of Evanston;
• Be in good standing with the City regarding code violations and inspections;
• Have income qualified tenants that are at or below 60% of area median income at initial
occupancy; and
• Re-certify household incomes on annual basis to ensure that they are at or below 80%
AMI after initial occupancy.
The needs of the property will be evaluated and rehabilitation project specifications will be
prioritized to address the following conditions, listed in order of priority:
1. Code Violations and Life-Safety Needs: These items are included in the City of
Evanston’s housing code, building code and rehabilitation standards, oftentimes the
building owner may have been given a written notice of a violation by the City’s Building
Department of Property Standards Division.
o Life threatening conditions
o Health and safety items
o Items which alleviate a physical hardship for disabled or elderly tenants, such as
egress ramps, grab bars, mobility modifications to kitchen and baths, etc.
2. Incipient code violations: These items include those elements which will lengthen the
useful life of the structure, but are not yet an immediate threat to the occupants or the
structure.
3. Energy and resource conservation: These items are directly related to the conservation
of energy and resources by upgrading the dwelling’s thermal protection, installing water
saving fixtures, installing energy-efficient furnaces or other major mechanical equipment,
and/or window replacement. These items are to conform to the Department of Housing
and Urban Development’s “Initiative on Energy Efficiency in Housing.”
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City of Evanston – Landlord Rehabilitation Assistance Program Guidelines
Page | 3
Rehabilitation activities which are generally eligible are replacement of major building
components (roof, HVAC, plumbing, electrical, etc.) that are no longer functioning, replacement
of windows and/or doors that are not safe and do not properly secure the home, modernization
of kitchens and bathrooms, and interior/exterior property preservation (such as painting, siding,
tuck pointing, soffit and fascia repair or replacement, etc.). All Projects completed through this
Program must conform to the City of Evanston Property Rehabilitation Standards for the HOME
Investment Partnerships Program/Community Development Block Grant.
Basic maintenance, including cleaning and repainting of units before being leased, and
beautification, whether interior or exterior, would not be eligible expenses unless necessary to
return the property to its condition after other eligible work described above has been
performed. Creation of new or additional habitable space is not allowed as part of the scope of
work.
Once the work specifications are agreed upon, the landlord will be responsible for soliciting a
minimum of three (3) construction bids, with a preference for local MWEBE contractors, for all
work. The landlord has the ultimate responsibility for selection of the contractor. If the lowest
responsible bid is not accepted, the landlord must provide a justification for using another
contractor.
Throughout the duration of the forgivable loan, the landlord will be required to submit annual
compliance reports to the City in order to ensure the building or unit(s) remains affordable. If the
landlord maintains compliance with the affordability restrictions for the life of the loan, the loan
will be forgiven and the City’s lien will be released from the property.
Landlord Rehabilitation Assistance Program Administration
The Program provides participants the opportunity to receive funding of up to 50% of the total
Project costs, upon approval and completion of rehabilitation work for the Project, up to an
approved amount of less than or equal to $50,000. Participants are responsible for submitting
billing and payment requests to the City. The participant shall pay 50% of the bill for completed
work on the Project, and the City will pay the balance. The City shall not make payments of less
than $10,000, unless the payment is for the Project’s final bill.
Funding Source(s): Projects will be funded through: The City’s Affordable Housing Fund.
Payment/Forgivable Loan: The funding is in the form of a loan, forgivable over a specified time
period contingent on the loan amount, as follows:
• Under $10,000: 10-year affordability term
• Between $10,000 and under $25,000: 15-year affordability term
• Between $25,000 and up to $50,000: 20-year affordability term
If the rehab work is for one unit only, then the affordability terms would apply to that unit. If the
rehab work is for the building as whole, such as roofing, HVAC, etc., then the entire building is
subject to the affordability terms.
Terms & Conditions
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City of Evanston – Landlord Rehabilitation Assistance Program Guidelines
Page | 4
In accordance with the Program Guidelines, the City of Evanston will provide financial
assistance up to the approved amount of a project at no more than half of the total project cost.
The funding will come in the form of a loan forgivable over the time period specified above.
Any draws paid by the City of Evanston pursuant to this program shall not be made until all work
has been approved by the City. Additionally, all payments for said work must be made to directly
to the contractors, material suppliers, and vendors. Participants of the Program must submit to
the City of Evanston itemized invoices detailing work completed and materials purchased. Such
invoices shall include proof of payment to all contractors, suppliers, and vendors.
Documentation must be submitted within 45 days of project completion. The participant shall
also submit unconditional lien releases and other documentation as required by this Program.
The participant is responsible for 50% of all payments to all contractors, material
suppliers, and vendors.
Any draws paid by the City of Evanston pursuant to this Program constitute loans made to the
participants. Said loans will be forgiven, as described in the Program Agreement, however, if
the property owner or successor-in-interest assumes the participant’s obligations of the Program
Agreement pursuant to a City-approved assignment and assumption agreement, and continues
to house income qualified tenants in the rehabilitated property and maintain the improvements
for a specified period time period (10, 15, or 20 years) from the date the program agreement is
signed without removing or significantly altering the Improvements, as determined by the City of
Evanston in its sole discretion.
If the property owner sells the property owner or fails to maintain affordability through the life of
the forgivable loan, the remaining share of the loan (prorated on a monthly basis) shall become
due, plus three percent (3%) interest per annum payable to the City of Evanston is due within
thirty (30) calendar days, unless the succeeding property owner or business owner (i) assumes
the obligations of the Program Agreement pursuant to a City of Evanston approved assignment
and assumption agreement, and (ii) does not make any changes to the property resulting in the
removal of significant alteration to the Improvements, and maintains the Improvements for the
specified time period in the loan (10, 15 or 20 years) from the date of the last payment made by
the City for the Project. The prorated amount due will be obtained by multiplying the original
loan amount times the percentage obtained by dividing the number of months remaining in the
loan’s time period that commences on the month that the program agreement is signed and
ends, which is the total number of months in the loan period.
Prevailing Wages: Projects utilizing Affordable Housing Funds are not required to comply with
federal Davis-Bacon Prevailing Wages or State of Illinois Prevailing Wages.
Project Completion: Projects must be completed within 180 business days of receiving the
Notice to Proceed by the City.
Property Taxes and Liens: Property taxes must be current, and participants may have no
debts in arrears to the City when the Commitment Letter is issued. The property must also be
clear of all other non-debt related liens.
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City of Evanston Property
Rehabilitation Standards
HOME Investment Partnerships Program/CDBG
City of Evanston
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City of Evanston
1
City of Evanston Property
Rehabilitation Standards
Contents
1. ADMINISTRATION .................................................................................................... 3
A. Introduction ............................................................................................................................................. 3
B. Applicable Codes, Regulations, Standards and Guidelines .................................................................. 3
C. Categorization and Prioritization of Work ............................................................................................ 4
D. Minimum Property Standard ................................................................................................................ 4
E. Code Compliance .................................................................................................................................... 4
F. Suitability for Rehabilitation .................................................................................................................. 5
G. Enforcement ............................................................................................................................................ 5
2. WORK REQUIRED, ALLOWED AND PROHIBITED ............................................... 6
A. Substandard Conditions and Allowed Improvements ......................................................................... 6
B. General Prohibited Work / Ineligible Items ......................................................................................... 7
3. QUALITY .................................................................................................................... 8
A. Material Quality ...................................................................................................................................... 8
B. Work Quality Performance .................................................................................................................... 8
4. LEAD-BASED PAINT HAZARD ELIMINATION ...................................................... 8
A. Risk Assessment .................................................................................................................................. 8
B. Work Practices and Occupant Protection .......................................................................................... 8
C. Security ................................................................................................................................................ 9
D. Clearance ............................................................................................................................................. 9
5. HISTORIC PRESERVATION ..................................................................................... 9
6. FLOOD PLAIN MANAGEMENT ................................................................................ 9
7. ACCESSIBILITY AND UNIVERSAL DESIGN ........................................................... 9
A. Accommodation of Resident’s Needs .................................................................................................... 9
B. Modifications ........................................................................................................................................ 10
C. Levels ................................................................................................................................................. 10
8. PEST MANAGEMENT ............................................................................................. 10
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City of Evanston
2
9. FIRE PROTECTION AND SMOKE ALARMS ......................................................... 11
A. Smoke Alarms ........................................................................................................................................ 11
B. Foam Plastic, Flame Spread and Smoke Density ................................................................................ 11
10. ENERGY CONSERVATION ............................................................................... 11
11. ENVIRONMENTAL QUALITY ........................................................................... 12
12. WATER CONSERVATION .................................................................................. 13
13. STREET PRESENCE OF THE PROPERTY ........................................................ 14
14. ON-SITE SEWAGE SYSTEMS ................................................................................ 14
15. PRIVATE WATER SYSTEMS ................................................................................. 14
16. ACCESSORY STRUCTURES AND OUTBUILDINGS ............................................ 15
17. REHABILITATION STANDARDS FOR MOST COMMONLY SPECIFIED WORK
AND PROBLEMATIC ISSUES ...................................................................................... 15
A. Site Improvements ............................................................................................................................ 15
B. Exterior Surfaces ............................................................................................................................... 16
C. Foundations and Structure............................................................................................................... 18
D. Windows and Doors .......................................................................................................................... 19
E. Roofing .............................................................................................................................................. 21
F. Insulation and Ventilation ............................................................................................................... 22
G. Interior Surfaces ............................................................................................................................... 23
H. Electric ............................................................................................................................................... 26
I. Plumbing System .............................................................................................................................. 27
J. HVAC1/30/2013 ............................................................................................................................... 29
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City of Evanston
3
1. ADMINISTRATION
A. Introduction
The City of Evanston Property and Rehabilitation Standards (PRS) are designed to provide a standard
framework for single-family housing (1-4 units) rehabilitation projects that are funded under the City of
Evanston’s HOME Investment Partnerships Program and Community Development Block Grant Program
(CDBG). All funded entities and/or subrecipients receiving funds from the City shall adopt and agree to
abide by these standards.
Staff members of City-funded entities shall therefore use this document to:
Implement the City’s priorities (see City of Evanston Consolidated Plan)
Define the scope of work for each project
Develop project work write-ups
Assure required compliance with regulations
Provide standards for quality, performance and durability
B. Applicable Codes, Regulations, Standards and Guidelines
These codes, regulations, standards and guidelines are hereby referenced as a part of the PRS:
1) The 2012 International Property Maintenance Code
2) State and local Building Codes, Zoning Codes and ordinances
3) The International Energy Conservation Code
4) The Uniform Physical Condition Standards (UPCS) of the Department of Housing and Urban
Development
5) Manufacturers’ Standards and Installation Instructions
6) Residential Construction Performance Guidelines for Professional Builders and Remodelers
7) Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings
8) Regulation on Lead-Based Paint Hazards in Federally-Owned Housing and Housing Receiving
Federal Assistance
9) The EPA Renovation, Repair and Painting Program Final Rule (RRP)
10) Residential Remodeling and Universal Design: Making Homes More Comfortable and Accessible
11) Uniform Federal Accessibility Standards (UFAS) and Illinois Accessibility Code (Note: Check
applicability to single-family)
12) HUD Maintenance Guidebook #7 – Termite, Insect and Rodent Control
13) Uniform Federal Accessibility Standards or ANSI A117-1
14) The Materials and Methods Standards adopted by each subrecipient as per 24 CFR 92.251(b)(i)
15) Other standards as referenced in the text of the PRS
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City of Evanston
4
C. Categorization and Prioritization of Work
The Property and Rehabilitation Standards seek to set priorities for the scope of work to be completed in
the rehabilitation of houses. The following definitions shall apply:
Shall: Means that the work related to this item must be done
Should: Means that, when economically feasible, work related to this item will be done
May: Means that, when economically feasible, work related to this item can, but will not necessarily, be
done
Shall not: Designates items of work prohibited from being done
D. Minimum Property Standard
All rehabilitated properties shall, after rehabilitation, comply with the minimum requirements of the 2012
International Property Maintenance Code and the Uniform Physical Condition Standards (UPCS) of the
Department of Housing and Urban Development. Provisions of the PRS shall supersede the Property
Standard where more stringent, or protective, or in disallowance of work as ineligible. At no time shall a
standard, specification or code be permitted that is less stringent than the minimum property standard
hereby adopted. Repairs made as a part of the rehabilitation shall have a life expectancy of at least 5 years
with a goal life expectancy of 15 years. Installations completed during the course of rehabilitation shall
have a life expectancy of 15 or more years.
For rental housing, upon project completion, each of the following major systems must have a remaining
useful life for a minimum of 15 years or the major systems must be rehabilitated or replaced as part of the
rehabilitation work: structural support; roofing; cladding and weatherproofing (e.g., windows, doors,
siding, gutters); plumbing; electrical; and heating, ventilation, and air conditioning.
E. Code Compliance
All work shall be done in compliance with the City of Evanston Building andZoning Codes, and any other
applicable ordinances.
Permits shall be obtained as required by the City and permitted work shall be inspected and approved by
the City or its designee. Documentation of permits, inspections and approvals shall be maintained in the
Subrecipient’s property case file for each project and submitted upon request to the City.
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City of Evanston
5
F. Suitability for Rehabilitation
Substandard dwellings that cannot be brought into compliance with these Property and Rehabilitation
Standards and applicable code requirements shall be deemed not suitable for rehabilitation and shall not
be rehabilitated. If the after rehab value of the assisted property is determined to exceed 95% of the
median purchase price for the area as published by HUD, the property shall be considered not suitable for
rehabilitation for non-compliance with 92.254 of the HOME regulation.
G. Enforcement
Any subrecipient, beneficiary, developer or contractor funded under the any of the applicable programs is
contractually obligated to comply with the provisions of the PRS and failure to comply shall be considered
a violation of the written agreement, loan agreement or contract and may result in termination of funding
and repayment of funds expended.
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City of Evanston
6
2. WORK REQUIRED, ALLOWED AND PROHIBITED
A. Substandard Conditions and Allowed Improvements
Each item of work conducted under the City’s programs shall contribute to one or more of the following
priorities, and items that do not contribute to one or more of the following priorities shall not be done.
Conditions, the addressing of which contribute to achieving the following, shall be or should be
considered to be substandard conditions, depending upon their seriousness and status of compliance with
the applicable codes, standards and guidelines.
Priority 1 – Shall be addressed immediately.
a. Life threatening deficiencies (Procedures yet to be defined – see code definition of “imminent
danger”)
Priority 2 – Deficiencies shall be remediated by the rehabilitation.
a. Meet all applicable code requirements for existing residential structures and the
rehabilitation work conducted upon them.
b. Control or eliminate lead hazards
c. Treat incipient conditions which will result in deficiencies within 5 years.
d. Install disaster mitigation improvements (yet to be defined- See Durability by Design, 8.2
Recommended Practices, HUD PD & R 2002))
e. Protect health and safety of occupants and make the unit a “Healthy Home”
f. Improve accessibility to permit use by a person with a disability
Priority 3 – Should be remediated and shall be remediated to the extent that project funding allows before
addressing Priority 4 items.
a. Enhance energy efficiency
b. Protect and extend the life expectancy of the dwelling
Priority 4 – Discretionary housing improvements may include modest amenities and aesthetic features if
funding is sufficient. Examples include, but are not limited to:
Improvements to the street presence (appearance) of the property, improving low (but adequate)
water pressure, cracked window glass not posing a safety hazard, replacement of worn flooring,
installation of all-weather driveway, repair of defective paint in post-1978 homes, replacement of
worn countertops, replacement of non-functioning appliances, fencing for defensible space.
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Discretionary housing improvements shall be in keeping with housing of a similar type in the
community and must avoid luxury improvements. (See B below)
B. General Prohibited Work / Ineligible Items
Examples of prohibited work/ineligible items include, but are not limited to the installation of:
All materials, fixtures or equipment of a type or quality exceeding that customarily used on
properties of the same general type as the property to be rehabilitated or reconstructed or built;
reimbursement for an owner’s labor; room additions (unless required to comply with occupancy
limitations at IPMC Section 404); purchase, installation or repair of furnishings; demolition that
does not improve the structure or remediate a deficiency or unsafe condition; free standing
concrete block walls; interior wood paneling; bookcases; barbeque pits/outdoor fireplaces; bath
houses; swimming pools; dumbwaiters; greenhouses; photo murals; kennels; ceiling fans; new
installation or repair of TV antennas; tennis courts; valances, cornice boards, and drapes; saunas
and hot tubs; flower boxes; and installation of greenhouse windows.
Abandonment, repair or replacement of the above mentioned items is permissible as only
required to mitigate a life safety risk, if disturbed during rehabilitation, or if required, per code, or
to comply with these Property and Rehabilitation Standards.
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3. QUALITY
A. Material Quality
New material of appropriate quality, meeting the requirements of referenced codes, standards and
guidelines or codes in force in the jurisdiction, and meeting the specifications of the nationally recognized
authority for the type of material, shall be used. The funded entity shall specify the appropriate material in
the work write-up and specifications and materials and methods standards. Used material shall not be
installed unless specified in the work write-up and approved by the property owner and by the funded
jurisdiction prior to installation. Equipment and materials shall comply with the work write-up, materials
and methods specifications and the Manufacturer’s Standards.
B. Work Quality Performance
Work quality shall conform to work write-ups and materials and methods specifications, which shall
require compliance with Manufacturer’s Standards and Installation Instructions. The level of quality for
the product installations delivered shall meet or exceed the “Residential Construction Performance
Guidelines for Professional Builders and Remodelers,” Fourth edition or later.
4. LEAD-BASED PAINT HAZARD ELIMINATION
All residential properties subject to Title X and 24 CFR Part 35, HUD’s “Regulation on Lead -Based Paint
Hazards in Federally Owned Housing and Housing Receiving Federal Assistance”, shall be rehabilita ted in
accordance with that regulation and the Illinois Lead Poisoning Prevention Code, 410 ILCS Part 845. All
work on properties subject to the EPA Renovation, Repair and Painting Final Rule, 40 CFR 745, shall be
rehabilitated in compliance with those rules. (See Section 16 below regarding accessory structures and
outbuildings.)
A. Risk Assessment
For all properties subject to the lead regulations, in accordance with 24 CFR Part 35, a risk assessment
and lead-based paint inspection shall be conducted, which shall identify lead-based paint and hazards on
the entire site including, but not limited to, accessory structures and play areas. Any risk assessment shall
be performed by an Illinois State Certified Risk Assessor in accordance with the requirements and
guidelines found in Chapter 5 of the HUD Handbook – “Guidelines for the Evaluation and Reduction of
Lead-Based Paint Hazards in Residential Housing”.
B. Work Practices and Occupant Protection
A Work Practice and Occupant Protection Plan shall be produced for each subject property in accordance
with 77 IAC 845.255. When occupants are present in a property, occupants shall be temporarily,
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voluntarily relocated as required in the HUD regulation. With some exceptions, the occupants shall be
temporarily relocated before and during lead hazard reduction activities to a suitable, decent, safe and
similarly accessible dwelling that does not have lead hazards. Occupants shall be allowed to remain in
place only if they will be protected during their continued occupancy in accordance with the Work
Practice and Occupant Protection Plan, which shall include a project time schedule and floor plans
describing required containment areas, and which shall be submitted by the contractor and shall be
approved by the Risk Assessor and the Rehabilitation Specialist, and acknowledged by the property owner
and occupants before any work begins.
C. Security
When occupants are relocated, measures appropriate to maintaining the security of the property may be
incorporated into the project.
D. Clearance
Prior to re-occupancy, clearance examinations shall be performed by qualified personnel and final
clearance shall be achieved as required by the HUD and Illinois regulations. (77 IAC 845.295)
5. HISTORIC PRESERVATION
The rehabilitation of dwellings subject to the Section 106 review process of 36 CFR Part 800 and located
within a residential historical district, or listed on the National Register of historic places, or locally
landmarked, shall comply with the findings and recommendations of any pertinent historic preservation
public body recognized or established by the local municipal jurisdiction in which the City-assisted
property is located. Rehabilitation work shall be guided by the U.S. Department of the Interior’s,
“Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.”
6. FLOOD PLAIN MANAGEMENT
The rehabilitation of flood-prone residential structures shall comply with applicable federal, state and
local regulations and laws. The rehabilitation of dwellings located in a floodplain in jurisdictions
participating in the Flood Protection Management System shall comply with the applicable Federal
Emergency Management Agency regulations and the “Design Manual for Retrofitting Flood -Prone
Residential Structures”, or design standards determined by the local certified community.
7. ACCESSIBILITY AND UNIVERSAL DESIGN
A. Accommodation of Resident’s Needs
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Modifications to accommodate the needs of residents with respect to accessibility and safety shall be
made to the extent feasible and as limited by the configuration and construction of the property. Fire
sprinklers shall be installed in homes for wheelchair- bound populations when economically feasible.
B. Modifications
All architectural elements newly built, modified, replaced or installed in the course of rehabilitation
should, to the extent feasible, be in conformance with the precepts of Universal Design, as described in the
HUD publication, “Residential Remodeling and Universal Design: Making Homes More Comfortable and
Accessible”. Modifications made to improve accessibility should meet o r exceed the requirements set
forth in the Uniform Federal Accessibility Standards or ANSI A117.1.
C. Levels
One of the following levels of accessibility may be met, dependent upon the clients’ physical needs and
financial resources:
Visitability:
1) No-step entry
2) Adequate doorways
3) Usable bathroom
Usable Home: If requested by a physically disabled occupant, home shall meet this level of accessibility
when funding is available:
1) Accessible route into and through the dwelling unit
2) Accessible switches, outlets and controls
3) Reinforced walls for garb bar installation
4) Usable kitchens
5) Ground floor bedroom
Full Accessibility:
1) Wheelchair turning space in kitchen, bath and hall areas
2) Doors – maximize space and lever hardware throughout
3) Kitchen – accessible to wheelchair bound
4) Bathroom fixtures per universal design standard
5) Accessible controls in all areas
6) Communication devices in bath and at front and rear door
8. PEST MANAGEMENT
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All required extermination of pests and vermin should be carried out by a pest management professional
using the precepts of integrated pest management as outlined in the publications, “Guidance in Integrated
Pest Management” from the U.S. Department of Housing and Urban Development and the HUD
“Maintenance Guidebook #7 – Termite, Insect and Rodent Control.” Extermination activities shall
minimize the use of poisons and pollutant substances within the living environment.
9. FIRE PROTECTION AND SMOKE ALARMS
All fire protection systems and devices shall be maintained in operable condition.
A. Smoke Alarms
Smoke alarms shall be installed in accordance with the International Residential Code, Section R313
Smoke Alarms or the requirements of the code in force in the local jurisdiction where its requirements are
more protective. Smoke alarms shall receive primary power from the building wiring and shall have
battery backup. Multiple smoke alarms shall be interconnected, such that activation of any one alarm will
activate all others. Smoke alarms shall, at a minimum, be installed in the following locations:
1) On each story including basement and cellar
2) Alarms are not required in unfinished attics and crawlspaces
3) Outside of each bedroom
4) In each bedroom
Exceptions: Battery operated smoke alarms may be installed, and existing smoke alarms are not required
to be interconnected, in existing areas of buildings where repairs do not disturb interior finishes, unless
wires may be run through an attic or other space without disturbing interior surfaces.
When a dwelling is occupied by any hearing impaired person, smoke alarms shall have an alarm system
designed for hearing impaired persons in accordance with NFPA 72 (or Successor Standards)
B. Foam Plastic, Flame Spread and Smoke Density
Foam plastic materials, walls and ceiling finish materials and insulation materials that have a flame-
spread classification greater than 200, or a smoke-developed index greater than 450, shall not be installed
during construction, rehabilitation, or repair, as outlined in the International Residential Code, Section
315. Where these types of materials exist, they shall be covered with safe materials or removed and
replaced. (Note: This section may not pertain to conditions commonly found)
10. ENERGY CONSERVATION
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a) Each assisted dwelling unit should be made more energy efficient.
b) Energy evaluation shall be conducted either by a local program representative, using the
Applicable Project Recommendations and the Home Energy Saver calculation of the HUD Energy
Efficient Rehab Advisor available at www.rehabadvisor.pathnet.org, or by a qualified Energy
Evaluator using an equivalent or more detailed analytic system.
c) Energy conservation measures evaluated to have a payback period of 5 years or less shall be
accomplished to the maximum extent feasible and as limited by available funding and the existing
construction in accordance with the International Energy Conservation Code.
d) Equipment, appliances, windows, doors and appurtenances replaced during rehabilitation shall
be replaced with Energy Star qualified products.
e) All heating and cooling systems shall undergo system-specific maintenance and all fuel burning
heating systems shall undergo system-specific maintenance and combustion efficiency analysis.
f) Heating and cooling equipment over 15 years old, or which cannot be repaired to a condition
having a life expectancy of at least 5 years, shall be replaced. Replacement heating and/or cooling
systems shall be properly sized as evidenced by completion of ACCA/ANSI Manual J® or an
equivalent sizing calculation tool. Replacement gas-fired forced air furnaces shall be 90% or more
efficient and shall be of two-pipe design drawing combustion air from the exterior.
g) All air ducts shall be tightly sealed where accessible.
h) Heating or cooling supply runs through unconditioned space shall be avoided and, when present,
should be rerouted. When runs through unconditioned space are present, in a condition where
they must remain in unconditioned space, they shall be insulated.
Installed lighting fixtures shall be of the compact fluorescent or similarly energy efficient type.
Bulbs replaced in existing fixtures should be of the compact fluorescent or LED type.
11. ENVIRONMENTAL QUALITY
The scope and conduct of rehabilitation of each dwelling unit shall take into consideration the
improvement and maintenance of satisfactory and healthy air quality within the unit.
a) Carbon monoxide alarms shall be installed in residential units where fossil fuels are combusted,
and residential units with attached garages. Carbon monoxide alarms installed as per
manufacturers’ recommendations shall be present in such dwelling units within 15 feet of each
room used for sleeping as per 430 ILCS 135. Carbon monoxide alarms should be present or
installed on each floor of the dwelling, may be installed in each bedroom, or in accordance with
local code where requirements are more protective. Alarms should receive primary power from
the building wiring. When installed in combination with interconnected smoke alarms, they shall
be hardwired and interconnected with the smoke alarms.
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b) In any planned work area where it is suspected that friable asbestos may exist or be disturbed,
rehabilitation work shall not be conducted until a determination is made by properly licensed
firms, and trained or accredited persons. Such work shall be conducted in a manner which
complies with applicable asbestos laws and regulations. Remediation shall be accomplished as
required by the assessment.
c) Each assisted dwelling unit shall be tested for radon. Testing may be done by a licensed radon
measurement professional or the property owner. When testing is performed by the property
owner, instructions for testing using short-term testing devices shall be provided by the
rehabilitation program. The property owner shall perform short-term measurement carried out in
accordance with the instructions of the device manufacturer. The short-term test shall be carried
out in accordance with IAC Title 32, Part 422, Section 422, Appendix B, Recommended Testing
strategy for Measurements in Buildings Involved in Real Estate Transactions. If the test result is
less than 4pCi/L, remediation is not required and the property owner shall be advised to re-test in
two years. If the test result exceeds the recommended action level, currently 4pCi/L, remediation
by a licensed radon mitigation specialist shall be performed to meet or exceed the requirements of
the International Residential Code, Appendix F.
d) Any presence of mold is unacceptable and shall be addressed per the National Center for Healthy
Housing protocol “Creating a Healthy Home” at
http://www.nchh.org/Portals/0/Contents/FloodCleanupGuide_screen_.pdf
e) Water infiltration and dampness shall be eliminated. Elements of the building envelope and site
drainage shall shed water and shall provide drainage to a suitable location. Sources of excess
moisture and condensation within the building envelope shall be mitigated.
f) Mechanical ventilation to remove excess moisture and indoor pollutants from the living spaces
may be installed.
g) Installations shall use paperless gypsum board or cement board at all potentially damp areas to
prevent mold.
h) Installed flooring shall be of a type with low or no off-gassing such as concrete, ceramic tile,
Forest Stewardship Council (FSC) certified wood flooring, or bamboo with low urea formaldehyde
content in its binders.
i) Installation of carpeting should be minimized. Installed carpeting should be of a type with low
VOC content and recyclable fiber and backing content.
j) Onsite building materials shall be protected from rain and moisture to prevent mold growth.
12. WATER CONSERVATION
All plumbing fixtures, faucets and accessories replaced in the course of rehabilitation shall bear the EPA
WaterSense® label. Where faucets, spray devices, shower heads and similar fittings remain in place, they
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shall be retrofitted with a WaterSense® labeled aerator, laminar flow device or spray device. These
requirements are subject to the availability of appropriate products as listed at
http://www.epa.gov/watersense/product_search.html
13. STREET PRESENCE OF THE PROPERTY
Amenities of a non-luxury nature, enhancing the street presence of the property, may be installed. When
installed, documentation that such amenities are comparable to unassisted homes in the market area,
shall be a part of the Subrecipient’s project file.
a) The exterior of the property should present a positive street presence, contributing to the quality
of the neighborhood. Work necessary to achieve a positive street presence should be
accomplished. When repainting of the property is required, it should be painted in a non-
monochromatic color scheme, as selected from a recommended palette of the paint manufacturer,
consistent with the neighborhood character.
b) Accessory structures and fixtures on the property should be an asset to the street presence of the
property, or should be refurbished to a condition such that they shall be an asset or should be
removed. (See 16 below)
c) Existing landscaping elements should undergo maintenance, trimming, pruning, refurbishing,
removal or replacement to a condition that makes them asset features of the property providing a
positive street presence.
d) Plantings to shade paved areas for environmental improvement should be considered.
14. ON-SITE SEWAGE SYSTEMS
All plumbing fixtures shall be connected to an approved sewage disposal system. All private sewage
systems shall be tested to ensure that they are properly and adequately functioning. If problems exist,
they shall be corrected in compliance with the Illinois Private Sewage Disposal Licensing Act and Code,
and the Public Health Ordinance for Lake County. Each such system shall be individually assessed with
respect to cost and its impact upon project feasibility.
15. PRIVATE WATER SYSTEMS
Private water systems shall be approved and shall be tested for contamination. Water samples shall be
properly taken and tested for common contaminants by an approved testing laboratory. Unhealthful
contamination and system defects shall be remediated. Each such system shall be individually assessed
with respect to cost and its impact upon project feasibility.
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16. ACCESSORY STRUCTURES AND OUTBUILDINGS
All accessory structures, including detached garages, fences and walls, shall be maintained structurally
sound and in good repair as per IPMC 302.7.
All elements of the residential property including surrounding land, outbuildings, fences, play equipment
available for use by residents, but not including land used for agricultural, commercial, industrial or other
non-residential purposes, not including paint on pavement of parking lots, garages or roadways, shall be
subject to lead-based paint hazard elimination requirements at #4 above.
17. REHABILITATION STANDARDS FOR MOST COMMONLY SPECIFIED WORK
AND PROBLEMATIC ISSUES
A. Site Improvements
1. Outbuildings / Removal
Repair standard: 75% or more salvageable
Minimum life – 5 years
Unsafe, illegal or unapproved structures, including outbuildings, additions and patio covers will be
removed if it is not financially feasible (up to $4000) to complete repairs required to make them
structurally sound, leaf-free and IPMC-compliant and zoning code legal.
Replacement standard – No outbuildings shall be provided, except for the replacement of an existing
detached garage. Exceptions: On a case-by-case basis, deviations from the minimum requirements of
these standards will be permitted with approval of the City.
2. Paving and Walks
Repair standard:
Minimum life – 5 years
Deficient, essential paving, such as front sidewalks, will be repaired to match. Non-essential, deteriorated
paving may be removed.
Replacement standard:
Minimum life – 15 years
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Essential walks and drives shall be replaced with 4” thick, 4% air entrained, 3000 PSI concrete with metal
reinforcement (as needed) or asphalt driveways: level surface by compacting a 4” gravel base over a
uniformly graded and compacted subgrade, form, spread and roll 2” of bituminous base coat, and 1”
topcoat to create a driveway 10’ wide. Pitch water from building with a 1/8” per foot slope. Permeable
paving is allowable provided it is first approved by the appropriate local agency.
3. Landscaping and Drainage
Repair standard:
Site shall be graded to direct water to run away from foundation. Trees that are too close to the structure
may be trimmed or shall be removed. Trees which are a safety hazard must be removed.
Replacement standard:
Front yards may be landscaped with a $500 maximum allowance in for-sale homes only and $2000 for
rental developments.
4. Fencing/Gates
Repair standard:
Minimum life – 5 years
Fencing shall be repaired to code and UPCS, if feasible, or removed.
Replacement standard:
When funding is sufficient for non-essential improvement, additional wood or wrought iron fencing may
be installed to create defensible space in conformance with zoning and neighborhood/homeownership
association requirements.
5. Swimming Pools / Hot Tubs
Repair standard:
Minimum life – N/A
Not permitted by federal financing. Pools may be filled.
Replacement standard: N/A
B. Exterior Surfaces
1. Exterior Cladding
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Repair standard:
Minimum life – 5 years
Siding, trim, soffit and fascia will not be deficient as per Section 304 of the IPMC. All exterior wood
components will have a minimum of one continuous coat of paint, and no exterior painted surface will
have any deteriorated paint as per Section 304.2.
Replacement standard:
Minimum life – 15 years
Historically sensitive vinyl siding, with 45 year material warranty and/or aluminum trim.
2. Exterior Porches / Balconies
Repair standard:
Minimum life – 5 years
Unsafe or unsightly porches and balconies will be repaired to conform closely to porches in the
neighborhood. Porch repairs will be structurally sound, with smooth and even decking surfaces.
Replacement standard:
Minimum life – 15 years
Deteriorated porches and balconies shall be replaced with preservative-treated structural lumber and
tongue and groove pine, or 4-5” synthetic deck material. Replace with concrete if appropriate and
economically possible.
3. Exterior Railings
Repair standard: None
Replacement standard:
Minimum life – 15 years
Railings that do not meet the current code shall be removed and replaced with wrought iron, pressure-
treated wood sanded smooth or synthetic wood.
4. Exterior Steps and Patios
Repair standard:
Minimum life – 15 years
Steps, stairs and decks shall be structurally sound and compliant as per the IPMC and free from all
significant deterioration.
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Replacement standard:
Minimum life – 15 years
Any replacement patio, deck or stoop shall be of a minimum functional size, design and construction.
C. Foundations and Structure
1. Fire-Resistance-Rated Assemblies
Repair standard:
Minimum life – 5 years
Required fire-resistance-rated assemblies and openings shall be maintained functional without cracks and
deterioration and upgraded as required with 5/8” type X gypsum glued and screwed, and a minimum of
one coat of fire tape to structure.
Replacement standard:
Minimum life – 15 years
All party walls and assemblies requiring fire-resistance rating shall conform to the fire and building code
requirements of the jurisdiction for fire separation.
2. Foundations
Repair standard:
Minimum life – 15 years
Foundations shall be repaired to be sound and water resistant, if financially feasible. All leaking cracks
that have displacement of 1/8” and widths over 1/8” need to be epoxy injected and sealed.
Replacement standard:
Minimum life – 15 years
Foundation replacement shall only be permitted if the project is financially feasible.
3. Structural Members
Repair standard:
Minimum life – 15 years
All structural members shall be free from deterioration, rot and termite damage and be sized in
conformance to the IPMC. Any member not in conformance with code shall be re-supported as to meet
structural design code or as determined by a structural engineer.
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Replacement standard:
Minimum life – 15 years
4. Masonry Structure
Repair standard:
Minimum life – 15 years
Masonry structure elements shall be sound, functional and in accordance with the IPMC.
Replacement standard:
Minimum life – 15 years
D. Windows and Doors
1. Interior Doors
Repair standard:
Minimum life – 5 years
All doors and hardware shall function as intended. Privacy locksets shall be present on bath and master
bedroom doors. All other doors shall have passage locks (not including closets). Recycle doors when
possible.
Replacement standard:
Minimum life – 15 years
Doors may be solid core, hollow core, or composite in paint grade jambs. Where all doors are not
replaced, replacement doors should match existing doors. Replaced operating locksets shall be of the lever
type.
2. Exterior Doors
Repair standard:
Minimum life – 5 years
Exterior doors shall be sound, weather stripped, and operate smoothly. They should have a deadbolt, an
entrance lockset and window or security peep sight.
Replacement standard:
Minimum life – 15 years
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All replacement doors at the front of the property will be neighborhood sensitive, Energy Star, steel or
fiberglass doors with window or peep sight and deadbolt. Garage/house doors shall be fire-rated with self-
closing hinges. Energy Star, doors with peep sight, deadbolt, and entrance locksets shall be installed at
entrances not visible from the front street. Garage/house doors shall be R-5, embossed metal with a
lockable assembly. Installed locksets shall be of the lever-operated type.
3. Storm Doors
Repair standard:
Minimum life – 5 years
Storm doors shall be weather-tight, operate smoothly, function as intended and have intact screen panels
as designed.
Replacement standard:
Minimum life – 15 years
Swing shall be coordinated with the swing of the prime door.
4. Windows and Sliding Glass Doors
Repair standard:
Minimum life – 5 years
All windows and sliding glass doors shall be weather-tight, meet the requirements of the IPMC, and where
required for egress, be fully functioning/operational.
Replacement standard:
Minimum life – 15 years
Double glazed, PVC, clad wood or fiberglass, a minimum R-value of 2.8 (U=.33), SHGC of 0.30 and DP of
45.
5. Basement windows
Repair standard:
Minimum life – 5 years
Windows must be weather-tight, operable for ventilation, in good working order and lockable.
Replacement standard:
Minimum life – 15 years
Basement windows may be replaced with glass block provided with operable and lockable center vents.
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E. Roofing
1. Flat and Low Slope Roofing
Repair standard:
Minimum life – 5 years
Repair roofing when cost is less than 30% of total replacement cost. Built-up roofing, flashing and
accessories shall be repaired wherever a 5-year leak-free warranty is available from a certified roofing
company. Work to be conducted by an Illinois licensed roofing company.
Replacement standard:
Minimum life – 15 years
The most cost effective Energy Star certified roof of: 3-ply hot built-up, T.P.O. or EPDM. Flat ceiling
homes can use standard 8 x 8 roof vents calculated per the BPI standard for free vent area/attic volume
distributed through vented eaves and vented roof. Work to be conducted by an Illinois licensed roofing
company.
2. Pitched Roofs
Repair standard:
Minimum life – 5 years with warranty
Repair when cost is less than, or equal to, 5% of total replacement cost. Missing and leaking shingles and
flashing shall be repaired on otherwise functional roofs. Concrete, metal and tile roofs shall be repaired
when at all possible. Antennae and communication disks shall be permanently removed if no longer used.
Work to be conducted by an Illinois licensed roofing company.
Replacement standard:
Minimum life – 25 years
Fiberglass, asphalt, 3-tab, class A shingle weighing at least 220, and up to 270 lbs., 25 year warranty with
ridge and soffit ventilation system. Vaulted and cathedral ceiling areas require continuous ridge venting
that meets the BPI standard noted above for attic ventilation in flat-roofed buildings. Install drip edge on
all edges. Work to be conducted by an Illinois licensed roofing company.
3. Gutters and Downspouts
Repair standard:
Minimum life – 5 years
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Gutters and downspouts must be in good repair, functional, leak-free and configured to functionally direct
water away from the structure.
Replacement standard:
Minimum life – 15 years
Gutters and downspouts will be installed to collect storm water from all lower roof edges and to direc t
water away from the structure without accumulation or ponding. Drainage tiles will be installed where
functionally required.
F. Insulation and Ventilation
1. Attic Ventilation
Repair standard:
Minimum life – 5 years
Any pre-installed ventilation shall be maintained, or if powered and not functioning, replaced.
Replacement standard:
Minimum life – 15 years
Attics will be ventilated with a minimum of 1 square foot of free vent for each 300 square feet of roof area
or be redesigned for integration with new insulation system. Solar powered roof vents may be used when
possible. Attic access panels must be insulated with rigid insulation to meet the local climate minimum of
R-38 and weather-stripped to ensure a tight seal.
2. Bath Ventilation
Repair standard: None
Replacement standard:
Minimum life – 15 years
Energy Star, exterior ducted, 70 CFM, max 20 sones and separate switch or humidistat in all full and
three quarter baths. Replaced exhaust fans must have timers.
3. Infiltration
Repair standard:
Minimum life – 5 years
All exterior doors and attic hatches shall be weather-stripped. All visible cracks shall be caulked.
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4. Insulation
Repair standard:
Not applicable where existing insulation meets an estimated R-value of R-17 or where not cost effective as
per energy evaluation.
Replacement standard:
Minimum life – 15 years
Insulation will be installed when determined to be cost effective by energy evaluation. Attic insulation
goal is R-38, crawl spaces R-19. New walls will be insulated to capacity with blown cellulose, fiberglass or
closed cell foam to cavity capacity. Attic access panel must be insulated to R-9 with rigid foam.
5. Kitchen Ventilation
Repair standard: N/A
Replacement standard:
Minimum life – 15 years
Energy Star, exterior ducted range hoods or exhaust fans with less than 10 sones, at least 120 CFM and
capped with a functional back draft.
G. Interior Surfaces
1. Interior Railings
Repair standard:
Minimum life – 5 years
Handrails and guardrails will conform to the IPMC and minimum building code requirements. At a
minimum, handrails will be present on one side of all interior steps or stairways with more than two
risers, and guardrails will be present around platforms over 30” above floor level with adequate structural
attachment, in compliance with the local code.
Replacement standard:
Minimum life – 15 years
Hand and guardrails shall be replaced with universal design standard material and construction.
2. Interior Walls and Ceilings
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Repair standard:
Minimum life – 5 years
Walls and ceilings to be repaired shall be stripped of wallpaper. Holes, cracks and deteriorated surfaces
shall be patched and sanded as to create a smooth surface and recoated using premium, low VOC, vinyl
acrylic paint.
Replacement standard:
Minimum life – 10 years
Walls shall be plumb, ceiling level with a smooth finish on at least ½” gypsum with water -resistant or
paperless board in wet areas. 5/8” type X over 24” on center studs installed per the American Gypsum
Association. Water-resistant wallboard must be used in kitchen tile backsplashes and in ceramic tile
baths.
3. Interior Wall Tile
Repair standard:
Minimum life – N/A
Replace rather than repair.
Replacement standard:
Minimum life – 15 years
Replace with similar economically feasible material or waterproof sheet material as per manufacturers’
instructions.
4. Closets
Repair standard:
Minimum life – 5 years
Existing closets will be maintained. If there is any part of a door (i.e., track for bi-fold, etc.) then it must be
complete and working properly.
Replacement standard:
Minimum life – 15 years
If a closet is replaced, it must include a clothes rod and shelf. Closet doors are not required. Coat hooks
and other hardware in lieu of a closet shall be supplied by the occupant.
5. Flooring
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Repair standard:
Minimum life – 5-15 years
Flooring may be repaired, if deficient, and wood floors sanded and refinished. Salvageable carpet may be
cleaned and must have a minimum remaining life of 5 years.
Replacement standard:
Minimum life – 15-20 years
Stone, tile, or vinyl flooring may be installed over reinforced cement underlayment in baths. Wood or
laminate flooring may be installed in living and dining rooms and halls. Kitchen and utility may be
installed as ceramic tile or vinyl flooring. FHA approved carpet over 6 lb. rebound underlayment is
allowed in bedrooms when economically feasible. New carpeting shall have a minimum life of 10 years.
6. Appliances
Assessment of existing appliances shall be made to determine if replacement is necessary.
Replacement standard:
Energy Star and Water Sense. The following appliances are eligible to be installed only when funding
allows:
Dishwasher: Energy Star rated
Washing machine: Energy Star rated (required)
Dryer: 7 CF with sensor dry system
Refrigerator: Energy Star rated (required)
Range: Gas or electric, 4 burner
Garbage disposal: ½ hp, with minimum 3 year warranty
Microwave/Hood combination (if replacing current equipment)
Built-in oven (to match existing) Energy Star rated
7. Kitchen Cabinets and Countertop
Repair standard:
Minimum life – 5 years
All cabinets and countertops will be sound and cleanable. Existing cabinets with hardwood doors and face
frames may be repaired.
Replacement standard:
Minimum life – 15 years
102 of 312
City of Evanston
26
New kitchen cabinets will meet the ANSI A208.1 and A208.2 standard for formaldehyde content of
particleboard and MDF, or have exposed edges of particleboard and MDF sealed to prevent the out-
gassing of formaldehyde. Cabinets will have hardwood doors and face frames. There will be a minimum of
10 lineal feet of post-formed countertop with corresponding base cabinets and wall cabinets. Corners in
countertop designs are permitted if factory assembled. A drawer base (12” or 15”) will be included in new
cabinetry.
H. Electric
1. Specialized Circuits GFCI and Arc Fault
Repair standard:
Minimum life – 15 years
Retrofit devices as required for safety
Replacement standard:
Minimum life – 15 years
Install devices in accordance with local code. At a minimum, protect kitchen receptacles within 6 feet of a
sink, all bath receptacles and any exterior receptacle with GFCI devices. Arc fault receptacles shall be
installed to serve all bedrooms.
2. Kitchen Electric Distribution
Repair standard:
Minimum life – 15 years
Permanently installed stoves, refrigerators, freezers, dishwashers and disposals, washers and dryers shall
have separate circuits sized to NEC. Two separate 20 amp counter circuits are required with each kitchen
area.
Replacement standard:
Minimum life – 15 years
Electric service shall be supplied to trash compactors, microwave ovens, double ovens, range grills, and
any appliance proposed for installation.
3. Fixtures
Repair standard: None
Replacement standard:
103 of 312
City of Evanston
27
Minimum life – 15 years
All halls and rooms necessary to cross to other rooms, and stairways must be well lighted and controlled
per NEC code. Attics must have utility fixtures. All fixtures shall be Energy Star. Replace all incandescent
bulbs with fluorescent or LED bulbs. Exterior door lighting shall provide 100 lumens at ground level
(motion detectors allowed). Garage doors shall be equipped with laser safety devices. All closet light
fixtures must be fluorescent type rated for use in closets.
4. Interior Electric Distribution
Repair standard:
All unsafe electrical issues shall be resolved.
Replacement standard:
Minimum life – 15 years
All electrical deficiencies will be remediated in accordance with the electric code in force in the
jurisdiction using affordable fixture allowances and Energy Star fixtures.
5. Service and Panel
Repair standard:
Minimum life – 15 years
Distribution panels shall have a main disconnect, at least 10 circuit breaker protected circuits, a 100 amp
minimum capacity and be adequate to safely supply existing and proposed devices. Electrical panel shall
be replaced if not adequate in capacity, or if unsafe for any reason to local codes.
Replacement standard:
Minimum life – 20 years
A load calculation shall be made and the electric service and panel shall be sized to serve the home and its
occupancy uses with at least a 100 amp service with a 20 circuit panel provided for homes of up to 1800
SF. Homes larger than 1800 SF or all-electric, should be provided with at least a 200 amp service with a
main disconnect panel containing at least 42 circuit breaker positions.
I. Plumbing System
1. Drain, Waste, Vent Systems
Repair standard:
Minimum life – 15 years
104 of 312
City of Evanston
28
System shall be in safe, sanitary and functional condition free of obstructions, leaks and defects.
Replacement standard:
Minimum life – 15 years
Shall be replaced in accordance with local code, with a preference for replacement with PVC piping.
Install anti-backflow devices where appropriate.
2. Plumbing Fixtures and Fittings
Repair standard:
Minimum life – 5 years
All fixtures and fittings shall be in safe, sanitary and functional condition. Anti-backflow devices shall be
installed where appropriate.
Replacement standard:
Minimum life – 15 years
Single lever, low flow, 2.2 gal/min kitchen and 1.6 gal/min bath, metal faucets and 2.5 gal/min maximum
shower diverters with lifetime drip-free warranty. White ceramic, 1.6 GPF toilets, double bowl stainless
steel or porcelain kitchen sinks, fiberglass tubs and surrounds, and steel or porcelain enameled 5’ tubs
with tile surrounds. A dual flush toilet shall be permitted if it is demonstrably the equivalent of the above
standard.
3. Water Heaters
Repair standard:
Minimum life – 5 years
Water heaters shall be code compliant, in working order, leak-free, in safe condition and capable of
meeting expected demand.
Replacement standard:
Minimum life – 12 years
Energy Star, high efficiency, pilotless, Energy Star, gas fired or dual element electric (0.97) water heaters
with at least R-7 insulation and a 12-year replacement warranty. 40 gallons electric for 1 and 2 bedroom
units and 40 gallons gas or 52 gallons electric for 3 and 4 bedroom units. Efficiency shall be a 90% sealed
combustion system (power vented) throughout.
4. Sump Pump
105 of 312
City of Evanston
29
Repair standard:
Minimum life – 5 years
Sump pump drainage systems shall be safe and function as intended with an approved discharge which
outflows away from the dwelling. Sump pits shall have covers.
Replacement standard:
Minimum life – 15 years
Sump pumps shall be installed only to mitigate existing moisture conditions.
5. Water Supply
Repair standard:
Minimum life – 5 years
All homes shall be tested to identify and eliminate all leaks. All fixtures must be supplied with 2 gallons
per minute water flow and shut off valves. Lead pipe shall be replaced. All accessible copper hot water
lines shall be insulated; maximum static pressure is 60 psi. Replacement of galvanized pipe with copper
pipe is recommended, but not required.
Replacement standard:
Minimum life – 15 years
All fixtures shall have brass shutoff valves of ¼ turn and compliant type. One, freeze-protected exterior
hose bib is required.
J. HVAC1/23/2013
1. Chimney / Fireplace Repair
Repair standard:
Minimum life – 15 years
Unsound chimneys shall be repaired or removed. When chimneys must be used for combustion
ventilation, they shall be relined or replaced. When structurally unsound, they shall be replaced.
If the service life of the chimney is comparable to service life of heating plant, then no replacement is
necessary. If the chimney needs replacing, where appropriate, the chimney will be eliminated and
replaced with a high efficiency, power vented unit.
Replacement standard:
Minimum life – 15 years
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City of Evanston
30
Replacement furnace flues, when required, shall be metal, double or triple walled as recommended by the
equipment manufacturer.
2. Distribution / Ventilation System
Repair standard:
Minimum life – 5 years
Central air conditioning shall be inspected, serviced and refurbished per diagnostic testing of unit and
distribution system – per (Building Performance Institute) technical standards for air conditioning and
heat pump specialists as described in Chapter 6 of the Saturn Mechanical Systems Field Guide, 2006.
Replacement standard:
Minimum life – 20 years
All ductwork shall be insulated to R-4, seams sealed with Mastic, and run in conditioned space within the
building envelope. Ducts in unconditioned spaces are allowable provided that they meet the leakage
minimum of =/<3CFM and are insulated with an R-8 value material.
3. Central Equipment
Repair standard:
Minimum life – 5 years
Heating plants that are less than 5 years old, and rated 65 AFUE efficiency or better, shall be tested and
tuned up as per Building Performance Institute standards. Energy Star setback thermostats shall be
installed.
Replacement standard:
Minimum life – 15 years
Condensing gas furnaces rated over 86 AFUE and heat pumps over 13.5 SEER with 10 year warranty on
parts and 5 years labor. Air to air heat exchangers are eligible for this program. HVAC system shall be
sized to maintain interior design temperature used for heating and cooling load calculations per ASHRAE
Manual J and sizing documentation shall be maintained in the case file.
107 of 312
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of February 26, 2018 Item A3.2
Business of the City by Motion: Police, Fire & Administrative Services Vehicle
Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Kimberly Richardson, Interim Director of Administrative Services
Sean Ciolek, Division Manager of Facilities and Fleet
Dave Waite, Fleet Supervisor
Subject: Police, Fire & Administrative Services Vehicle Purchases
Date: February 14, 2018
Recommended Action:
Staff recommends City Council approval of the purchase of seven (7) Ford SUVs and
(1) Chevrolet SUV outfitted with lights, sirens and other necessary equipment for
operations. Four (4) Fords and one (1) Chevrolet will be allocated to the Evanston
Police Department Field Operations Division, two (2) Ford will be allocated to the Fire
Department Administration Division and one (1) Ford will be allocated to the
Administrative Services Department Facilities Division. The replacement vehicles will be
purchased from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the
amount of $238,418.89.
Funding Source:
Funding for the vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $238,418.89, which has a budgeted amount of
$1,522,977. This expenditure represents 15.6% of this budgeted amount.
Livability Benefit:
Support Strong and Safe Communities: Improve emergency prevention and response
Climate & Energy: Reduce greenhouse gas emissions
Summary:
The details of the vehicles/units to be replaced follow:
Department/Division
Unit
#
Description
Model
Year
Condition
Original
Purchase
Price
L.T.D.
Repair
$$’s
L.T.D.
Mileage
E.P.D. Patrol 43 Ford SUV 2015 Poor $27,587 $55,067 70,724
Memorandum
108 of 312
E.P.D. Patrol
50
Ford SUV
2015
Poor
$27,587
$47,850
69,511
E.P.D. Patrol
57
Ford SUV
2015
Poor
$27,587
$46,647
64,789
E.P.D. Patrol
68
Ford SUV
2015
Poor
$27,587
$49,186
67,176
E.P.D. Patrol
69
Ford SUV
2015
Poor
$28,686
$43,458
55,005
E.F.D. Management
342
Ford SUV
2011
Very Poor
$25,448
$49,725
87,812
E.F.D. Management
350
Ford Sedan
2009
Very Poor
$23,799
$54,343
88,189
Administrative
Services: Facilities
Management
262
Ford SUV
2013
Good –
Reassign to
Parking
Enforcement
$20,673
$22,536
34,822
The recommended replacement unit purchases are as follows:
Division Unit
#
Replacement
Description
Model
Year
Purchase
Price Type of Bid Vendor
E.P.D. Patrol
43
Chevy SUV 2018 $38,895.89
NWMC SPC
Contract
#147
Currie
Motors
E.P.D. Patrol
50
Ford SUV 2018 $28,211.00
NWMC SPC
Contract
#152
Currie
Motors
E.P.D. Patrol
57
Ford SUV 2018 $28,211.00
NWMC SPC
Contract
#152
Currie
Motors
E.P.D. Patrol
68
Ford SUV 2018 $28,211.00
NWMC SPC
Contract
#152
Currie
Motors
109 of 312
E.P.D. Patrol
69
Ford SUV 2018 $28,211.00
NWMC SPC
Contract
#152
Currie
Motors
E.F.D. Management
342
Ford SUV 2018 $28,893.00
NWMC SPC
Contract
#152
Currie
Motors
E.F.D. Management
350
Ford SUV 2018 $28,893.00
NWMC SPC
Contract
#152
Currie
Motors
Administrative
Services: Facilities
Management
262
Ford SUV 2018 $28,893.00
NW MC SPC
Contract
#152
Currie
Motors
The vehicles listed above for replacement support daily operations for the Evanston
Police Department, Evanston Fire Department and the Department of Administrative
Services. The replacement of these vehicles is crucial for safe, reliable, environmentally
friendly, and cost effective operations. Seven (7) vehicles, the Ford Explorers, are six
(6) cylinder units with Ti-VCT FFV technology and one (1) vehicle, the Chevrolet Tahoe
which will be used by E.P.D. Patrol for emergencies that may require a larger vehicle, is
an eight (8) cylinder unit with EcoTec3 Active Fuel Management. Both will provide
increased miles per gallon driven and reduced emissions as a result of the latest vehicle
emission technology available in the market place at this point in time. All units will be
fueled with 87 octane fuel. Existing vehicles being replaced will be auctioned off as
Sale of Surplus or re-assigned as needed.
The Northwest Municipal Conference Suburban Purchasing Cooperative Competitive
Bid (SPC) winner, Currie Motors, will be utilized for the purchase of these eight (8) units.
Currie Motors has been a responsive and responsible bid winner of the N.W.M.C. for
many years and as such, have provided efficient turn-around to our ordering and timely
delivery needs.
There are no Evanston based businesses that can provide these types of
vehicles/equipment with these types of unit pricing.
Attachments
Specifications & pricing for the eight (8) vehicle replacements
110 of 312
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
Customer Proposal
Prepared for:
CITY OF EVANSTON
Prepared by:
THOMAS SULLIVAN
Office: 708-479-1100
Date: 01/22/2018
Vehicle: 2018 Police Interceptor Utility Base
AWD
Quote ID: epdpatrol
1111 of 312
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 01/22/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
CITY OF EVANSTON
Re: Vehicle Proposal
To Whom It May Concern,
The following proposal is for Evanston Units 43 50 57 68 and 69. Pricing is based upon the
Contract pricing thru the NWMC
Sincerely,
THOMAS SULLIVAN
2112 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 01/22/2018 Currie Motors Frankfort Inc9423 W Lincoln Hwy, Frankfort, Illinois, 604231388Office: 708-479-11002018 Police Interceptor Utility, Sport UtilityAWD Base(K8A)Price Level: 815 Quote ID: epdpatrolMajor Equipment(Based on selected options, shown at right)3.7L V-6 DOHC w/SMPI 304hpExterior:Oxford White6 speed automatic w/ODInterior:Charcoal Black*4-wheel ABS*Brake assistance*Traction control* P 245/55R18 BSW AS W-rated tires*Advance Trac w/Roll Stability Control*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, single in-dashCD player, MP3 decoder, auxiliary audio input,external memory control*Bluetooth wireless streaming*LED brakelights*Rear child safety locks*Dual power remote heated mirrors* Variable intermittent speed-sensitive wiperswipers*18 x 8 steel wheels*Dual front airbags*Driver and front passenger seat mounted sideairbags*Airbag occupancy sensor*Rear window defroster*Tachometer*Message Center*Underseat ducts*Reclining front bucket seats*60-40 folding rear split-bench*Audio control on steering wheel* Axle to end of frame: 46.5"Fuel EconomyCity 16 mpgHwy 21 mpgSelected OptionsMSRPSTANDARD VEHICLE PRICE$32,320.00Order Code 500AN/C113" WheelbaseSTDMonotone Paint ApplicationSTDOxford WhiteN/CCharcoal BlackN/CDark Car Feature$20.00Dual (Driver & Passenger) LED Spot Lamps (Unity) $620.00Grille LED Lights, Siren & Speaker Pre-Wiring $50.00Rear View CameraN/CSYNC Basic (Voice-Activated CommunicationsSystem)$295.00Hidden Door-Lock Plunger/Rr-Door HandlesInoperable$160.00Heated Sideview Mirrors$60.00Keyed Alike - 0576x$50.00Badge DeleteN/CFront Headlamp/Police Interceptor Housing Only $125.00Tail Lamp/Police Interceptor Housing Only$60.00Engine: 3.7L V6 Ti-VCT FFVIncludedTransmission: 6-Speed AutomaticIncluded3.65 Axle RatioIncluded3113 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 01/22/2018 Currie Motors Frankfort Inc9423 W Lincoln Hwy, Frankfort, Illinois, 604231388Office: 708-479-11002018 Police Interceptor Utility, Sport UtilityAWD Base(K8A)Price Level: 815 Quote ID: epdpatrolGVWR: 6,300 lbsIncludedTires: P245/55R18 AS BSWIncludedWheels: 18" x 8" 5-Spoke Painted Black Steel IncludedUnique HD Cloth Front Bucket Seats w/Vinyl Rear IncludedRadio: MyFord AM/FM/CD/MP3 CapableIncludedElectrochromic Rear View MirrorIncludedSUBTOTAL$33,760.00Destination Charge $945.00TOTAL$34,705.004114 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 01/22/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
Base Vehicle
K8A Base Vehicle Price (K8A)$32,320.00
Packages
500A Order Code 500A N/C
Includes:
- Engine: 3.7L V6 Ti-VCT FFV
- Transmission: 6-Speed Automatic
- 3.65 Axle Ratio
- GVWR: 6,300 lbs
- Tires: P245/55R18 AS BSW
- Wheels: 18" x 8" 5-Spoke Painted Black Steel
Includes center caps and full size spare.
- Unique HD Cloth Front Bucket Seats w/Vinyl Rear
Includes driver 6-way power track (fore/aft.up/down, tilt with manual recline, 2-way manual lumbar,
passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in
both front seatbacks.
- Radio: MyFord AM/FM/CD/MP3 Capable
Includes clock, 6 speakers and 4.2" color LCD screen center-stack Smart Display.
Powertrain
99R Engine: 3.7L V6 Ti-VCT FFV Included
44C Transmission: 6-Speed Automatic Included
STDAX 3.65 Axle Ratio Included
STDGV GVWR: 6,300 lbs Included
Wheels & Tires
STDTR Tires: P245/55R18 AS BSW Included
STDWL Wheels: 18" x 8" 5-Spoke Painted
Black Steel
Included
Includes center caps and full size spare.
Seats & Seat Trim
9 Unique HD Cloth Front Bucket Seats
w/Vinyl Rear
Included
Includes driver 6-way power track (fore/aft.up/down, tilt with manual recline, 2-way manual lumbar,
passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in
both front seatbacks.
Other Options
113WB 113" Wheelbase STD
PAINT Monotone Paint Application STD
STDRD Radio: MyFord AM/FM/CD/MP3
Capable
Included
Includes clock, 6 speakers and 4.2" color LCD screen center-stack Smart Display.
Selected Options
5115 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 01/22/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
86P Front Headlamp/Police Interceptor
Housing Only
$125.00
Includes pre-drilled hole for side marker police use, does not include LED installed lights (eliminates
need to drill housing assemblies) and pre-molded side warning LED holes with standard sealed
capability (does not include LED installed lights).
86T Tail Lamp/Police Interceptor Housing
Only
$60.00
Pre-existing holes with standard twist lock sealed capability (does not include LED installed lights)
(eliminates need to drill housing assemblies).
43D Dark Car Feature $20.00
Courtesy lamps disabled when any door is opened.
60A Grille LED Lights, Siren & Speaker
Pre-Wiring
$50.00
51S Dual (Driver & Passenger) LED Spot
Lamps (Unity)
$620.00
87R Rear View Camera N/C
Note: This option would replace the camera that comes standard in the 4" center stack area.
Camera can only be displayed in the 4" center stack (standard) OR the rear view mirror (87R).
Includes:
- Electrochromic Rear View Mirror
Video is displayed in rear view mirror.
53M SYNC Basic (Voice-Activated
Communications System)
$295.00
Includes single USB port and single auxiliary audio input jack.
52P Hidden Door-Lock Plunger/Rr-Door
Handles Inoperable
$160.00
59F Keyed Alike - 0576x $50.00
549 Heated Sideview Mirrors $60.00
16D Badge Delete N/C
Deletes the Police Interceptor badging on rear liftgate and the Interceptor badging on front hood
(EcoBoost).
Interior Colors
9W_01 Charcoal Black N/C
Primary Colors
YZ_02 Oxford White N/C
Upfit Options
D-001 Delivery $150.00
P-01 Municpal Plates/Title-Shipped $203.00
SUBTOTAL $34,113.00
Selected Options (cont'd)
6116 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 01/22/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
Destination Charge $945.00
TOTAL $35,058.00
Selected Options (cont'd)
7117 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 01/22/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Warranty
Basic
Distance 36000 miles Months 36 months
Powertrain
Distance 100000 miles Months 60 months
Corrosion Perforation
Distance Unlimited miles Months 60 months
Roadside Assistance
Distance 60000 miles Months 60 months
Warranty - Standard Equipment & Specs
8118 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 01/22/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $32,320.00
Options & Colors $1,440.00
Upfitting $353.00
Destination Charge $945.00
Discount Adjustments
Discount -$6,847.00
Total $28,211.00
Customer Signature Acceptance Date
9119 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 01/22/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Pricing - Multiple Vehicles (4)
MSRP
Vehicle Pricing
Base Vehicle Price $129,280.00
Options & Colors $5,760.00
Upfitting $1,412.00
Destination Charge $3,780.00
Discount Adjustments
Discount -$27,388.00
Total $112,844.00
Customer Signature Acceptance Date
10120 of 312
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
Customer Proposal
Prepared for:
CITY OF EVANSTON
Prepared by:
THOMAS SULLIVAN
Office: 708-479-1100
Date: 02/07/2018
Vehicle: 2018 Police Interceptor Utility Base
AWD
Quote ID: epdpatrol
1121 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/07/2018 Currie Motors Frankfort Inc9423 W Lincoln Hwy, Frankfort, Illinois, 604231388Office: 708-479-11002018 Police Interceptor Utility, Sport UtilityAWD Base(K8A)Price Level: 815 Quote ID: epdpatrolMajor Equipment(Based on selected options, shown at right)3.7L V-6 DOHC w/SMPI 304hpExterior:Oxford White6 speed automatic w/OD*4-wheel ABS*Brake assistance*Traction control* P 245/55R18 BSW AS W-rated tires*Advance Trac w/Roll Stability Control*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, single in-dashCD player, MP3 decoder, auxiliary audio input,external memory control*Bluetooth wireless streaming*LED brakelights*Rear child safety locks*Dual power remote heated mirrors* Variable intermittent speed-sensitive wiperswipers*18 x 8 aluminum wheels*Dual front airbags*Driver and front passenger seat mounted sideairbags*Airbag occupancy sensor*Rear window defroster*Tachometer*Message Center*Underseat ducts*Reclining front bucket seats*60-40 folding rear split-bench*Audio control on steering wheel* Axle to end of frame: 46.5"Fuel EconomyCity 16 mpgHwy 21 mpgSelected OptionsMSRPSTANDARD VEHICLE PRICE$32,320.00Order Code 500AN/C113" WheelbaseSTDMonotone Paint ApplicationSTDOxford WhiteN/CDark Car Feature$20.00Grille LED Lights, Siren & Speaker Pre-Wiring $50.00Rear View CameraN/CSYNC Basic (Voice-Activated CommunicationsSystem)$295.00Heated Sideview Mirrors$60.00Keyed Alike - 0576x$50.00Badge DeleteN/CFront Headlamp/Police Interceptor Housing Only $125.00Tail Lamp/Police Interceptor Housing Only$60.00Engine: 3.7L V6 Ti-VCT FFVIncludedTransmission: 6-Speed AutomaticIncluded3.65 Axle RatioIncludedGVWR: 6,300 lbsIncludedTires: P245/55R18 AS BSWIncludedRadio: MyFord AM/FM/CD/MP3 CapableIncluded2122 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/07/2018 Currie Motors Frankfort Inc9423 W Lincoln Hwy, Frankfort, Illinois, 604231388Office: 708-479-11002018 Police Interceptor Utility, Sport UtilityAWD Base(K8A)Price Level: 815 Quote ID: epdpatrolInterior Upgrade Package$390.00Unique HD Cloth Front Bucket Seats w/Cloth Rear IncludedElectrochromic Rear View MirrorIncludedWheels: 18" Painted Aluminum$475.001st & 2nd Row Carpet Floor CoveringIncludedCenter Floor Console Less ShifterIncludedFront Console Plate DeleteIncludedReverse Sensing$275.00SUBTOTAL$34,120.00Destination Charge $945.00TOTAL$35,065.003123 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
Base Vehicle
K8A Base Vehicle Price (K8A)$32,320.00
Packages
500A Order Code 500A N/C
Includes:
- Engine: 3.7L V6 Ti-VCT FFV
- Transmission: 6-Speed Automatic
- 3.65 Axle Ratio
- GVWR: 6,300 lbs
- Tires: P245/55R18 AS BSW
- Radio: MyFord AM/FM/CD/MP3 Capable
Includes clock, 6 speakers and 4.2" color LCD screen center-stack Smart Display.
Powertrain
99R Engine: 3.7L V6 Ti-VCT FFV Included
44C Transmission: 6-Speed Automatic Included
STDAX 3.65 Axle Ratio Included
STDGV GVWR: 6,300 lbs Included
Wheels & Tires
STDTR Tires: P245/55R18 AS BSW Included
64E Wheels: 18" Painted Aluminum $475.00
Spare wheel is an 18" conventional (Police) black steel wheel.
Seats & Seat Trim
F Unique HD Cloth Front Bucket Seats
w/Cloth Rear
Included
Includes driver 6-way power track (fore/aft.up/down, tilt with manual recline, 2-way manual lumbar,
passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in
both front seatbacks.
Other Options
113WB 113" Wheelbase STD
PAINT Monotone Paint Application STD
STDRD Radio: MyFord AM/FM/CD/MP3
Capable
Included
Includes clock, 6 speakers and 4.2" color LCD screen center-stack Smart Display.
65U Interior Upgrade Package $390.00
Selected Options
4124 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
Includes:
- 1st & 2nd Row Carpet Floor Covering
Includes front and rear floor mats.
- Unique HD Cloth Front Bucket Seats w/Cloth Rear
Includes driver 6-way power track (fore/aft.up/down, tilt with manual recline, 2-way manual lumbar,
passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in
both front seatbacks.
- Center Floor Console Less Shifter
Includes unique police console finish plate, console top plate - finish 3 (including 2 cup holders).
- Front Console Plate Delete
86P Front Headlamp/Police Interceptor
Housing Only
$125.00
Includes pre-drilled hole for side marker police use, does not include LED installed lights (eliminates
need to drill housing assemblies) and pre-molded side warning LED holes with standard sealed
capability (does not include LED installed lights).
86T Tail Lamp/Police Interceptor Housing
Only
$60.00
Pre-existing holes with standard twist lock sealed capability (does not include LED installed lights)
(eliminates need to drill housing assemblies).
43D Dark Car Feature $20.00
Courtesy lamps disabled when any door is opened.
60A Grille LED Lights, Siren & Speaker
Pre-Wiring
$50.00
87R Rear View Camera N/C
Note: This option would replace the camera that comes standard in the 4" center stack area.
Camera can only be displayed in the 4" center stack (standard) OR the rear view mirror (87R).
Includes:
- Electrochromic Rear View Mirror
Video is displayed in rear view mirror.
53M SYNC Basic (Voice-Activated
Communications System)
$295.00
Includes single USB port and single auxiliary audio input jack.
16C 1st & 2nd Row Carpet Floor Covering Included
Includes front and rear floor mats.
85D Included
$322.00
549 $60.00
76R $275.00
16D
Front Console Plate Delete
4-Keyless Fobs
Heated Sideview Mirrors
Reverse Sensing
Badge Delete N/C
Deletes the Police Interceptor badging on rear liftgate and the Interceptor badging on front hood
(EcoBoost).
Primary Colors
YZ_02 Oxford White N/C
Upfit Options
D-001 Delivery $150.00
Selected Options (cont'd)
5125 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
P-01 Municpal Plates/Title-Shipped $203.00
SUBTOTAL $34,473.00
Destination Charge $945.00
TOTAL $35,418.00
Selected Options (cont'd)
6126 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Warranty
Basic
Distance 36000 miles Months 36 months
Powertrain
Distance 100000 miles Months 60 months
Corrosion Perforation
Distance Unlimited miles Months 60 months
Roadside Assistance
Distance 60000 miles Months 60 months
Warranty - Standard Equipment & Specs
7127 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $32,320.00
Options & Colors $2122.00
Upfitting $353.00
Destination Charge $945.00
Discount Adjustments
Discount -$6,847.00
Total $28893.00
Customer Signature Acceptance Date
8128 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Pricing - Multiple Vehicles (2)
MSRP
Vehicle Pricing
Base Vehicle Price $64,640.00
Options & Colors $3,600.00
Upfitting $706.00
Destination Charge $1,890.00
Discount Adjustments
Discount -$13,694.00
Total $57,142.00
Customer Signature Acceptance Date
9129 of 312
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
Customer Proposal
Prepared for:
CITY OF EVANSTON
Prepared by:
THOMAS SULLIVAN
Office: 708-479-1100
Date: 02/07/2018
Vehicle: 2018 Police Interceptor Utility Base
AWD
Quote ID: epdpatrol
1130 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for: CITY OF EVANSTONBy: THOMAS SULLIVAN Date: 02/07/2018Currie Motors Frankfort Inc9423 W Lincoln Hwy, Frankfort, Illinois, 604231388Office: 708-479-11002018 Police Interceptor Utility, Sport UtilityAWD Base(K8A)Price Level: 815 Quote ID: epdpatrolMajor Equipment(Based on selected options, shown at right)3.7L V-6 DOHC w/SMPI 304hpExterior:Oxford White6 speed automatic w/OD*4-wheel ABS*Brake assistance*Traction control*P 245/55R18 BSW AS W-rated tires*Advance Trac w/Roll Stability Control*Air conditioning*Tinted glass*AM/FM stereo with seek-scan, single in-dashCD player, MP3 decoder, auxiliary audio input,external memory control*Bluetooth wireless streaming*LED brakelights*Rear child safety locks*Dual power remote heated mirrors*Variable intermittent speed-sensitive wiperswipers*18 x 8 aluminum wheels*Dual front airbags*Driver and front passenger seat mounted sideairbags*Airbag occupancy sensor*Rear window defroster*Tachometer*Message Center*Underseat ducts*Reclining front bucket seats*60-40 folding rear split-bench*Audio control on steering wheel*Axle to end of frame: 46.5"Fuel EconomyCity 16 mpgHwy 21 mpgSelected OptionsMSRPSTANDARD VEHICLE PRICE$32,320.00Order Code 500AN/C113" WheelbaseSTDMonotone Paint ApplicationSTDOxford WhiteN/CDark Car Feature$20.00Grille LED Lights, Siren & Speaker Pre-Wiring $50.00Rear View CameraN/CSYNC Basic (Voice-Activated CommunicationsSystem)$295.00Heated Sideview Mirrors$60.00Keyed Alike - 0576x$50.00Badge DeleteN/CFront Headlamp/Police Interceptor Housing Only $125.00Tail Lamp/Police Interceptor Housing Only$60.00Engine: 3.7L V6 Ti-VCT FFVIncludedTransmission: 6-Speed AutomaticIncluded3.65 Axle RatioIncludedGVWR: 6,300 lbsIncludedTires: P245/55R18 AS BSWIncludedRadio: MyFord AM/FM/CD/MP3 CapableIncluded2131 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for: CITY OF EVANSTONBy: THOMAS SULLIVAN Date: 02/07/2018Currie Motors Frankfort Inc9423 W Lincoln Hwy, Frankfort, Illinois, 604231388Office: 708-479-11002018 Police Interceptor Utility, Sport UtilityAWD Base(K8A)Price Level: 815 Quote ID: epdpatrolInterior Upgrade Package$390.00Unique HD Cloth Front Bucket Seats w/Cloth Rear IncludedElectrochromic Rear View MirrorIncludedWheels: 18" Painted Aluminum$475.001st & 2nd Row Carpet Floor CoveringIncludedCenter Floor Console Less ShifterIncludedFront Console Plate DeleteIncludedReverse Sensing$275.00SUBTOTAL$34,120.00Destination Charge $945.00TOTAL$35,065.003132 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
Base Vehicle
K8A Base Vehicle Price (K8A)$32,320.00
Packages
500A Order Code 500A N/C
Includes:
- Engine: 3.7L V6 Ti-VCT FFV
- Transmission: 6-Speed Automatic
- 3.65 Axle Ratio
- GVWR: 6,300 lbs
- Tires: P245/55R18 AS BSW
- Radio: MyFord AM/FM/CD/MP3 Capable
Includes clock, 6 speakers and 4.2" color LCD screen center-stack Smart Display.
Powertrain
99R Engine: 3.7L V6 Ti-VCT FFV Included
44C Transmission: 6-Speed Automatic Included
STDAX 3.65 Axle Ratio Included
STDGV GVWR: 6,300 lbs Included
Wheels & Tires
STDTR Tires: P245/55R18 AS BSW Included
64E Wheels: 18" Painted Aluminum $475.00
Spare wheel is an 18" conventional (Police) black steel wheel.
Seats & Seat Trim
F Unique HD Cloth Front Bucket Seats
w/Cloth Rear
Included
Includes driver 6-way power track (fore/aft.up/down, tilt with manual recline, 2-way manual lumbar,
passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in
both front seatbacks.
Other Options
113WB 113" Wheelbase STD
PAINT Monotone Paint Application STD
STDRD Radio: MyFord AM/FM/CD/MP3
Capable
Included
Includes clock, 6 speakers and 4.2" color LCD screen center-stack Smart Display.
65U Interior Upgrade Package $390.00
Selected Options
4133 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
Includes:
- 1st & 2nd Row Carpet Floor Covering
Includes front and rear floor mats.
- Unique HD Cloth Front Bucket Seats w/Cloth Rear
Includes driver 6-way power track (fore/aft.up/down, tilt with manual recline, 2-way manual lumbar,
passenger 2-way manual track (fore/aft. with manual recline) and built-in steel intrusion plates in
both front seatbacks.
- Center Floor Console Less Shifter
Includes unique police console finish plate, console top plate - finish 3 (including 2 cup holders).
- Front Console Plate Delete
86P Front Headlamp/Police Interceptor
Housing Only
$125.00
Includes pre-drilled hole for side marker police use, does not include LED installed lights (eliminates
need to drill housing assemblies) and pre-molded side warning LED holes with standard sealed
capability (does not include LED installed lights).
86T Tail Lamp/Police Interceptor Housing
Only
$60.00
Pre-existing holes with standard twist lock sealed capability (does not include LED installed lights)
(eliminates need to drill housing assemblies).
43D Dark Car Feature $20.00
Courtesy lamps disabled when any door is opened.
60A Grille LED Lights, Siren & Speaker
Pre-Wiring
$50.00
87R Rear View Camera N/C
Note: This option would replace the camera that comes standard in the 4" center stack area.
Camera can only be displayed in the 4" center stack (standard) OR the rear view mirror (87R).
Includes:
- Electrochromic Rear View Mirror
Video is displayed in rear view mirror.
53M SYNC Basic (Voice-Activated
Communications System)
$295.00
Includes single USB port and single auxiliary audio input jack.
16C 1st & 2nd Row Carpet Floor Covering Included
Includes front and rear floor mats.
85D Included
$322.00
549 $60.00
76R $275.00
16D
Front Console Plate Delete
4-Keyless Fobs
Heated Sideview Mirrors
Reverse Sensing
Badge Delete N/C
Deletes the Police Interceptor badging on rear liftgate and the Interceptor badging on front hood
(EcoBoost).
Primary Colors
YZ_02 Oxford White N/C
Upfit Options
D-001 Delivery $150.00
Selected Options (cont'd)
5134 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Code Description MSRP
P-01 Municpal Plates/Title-Shipped $203.00
SUBTOTAL $34,473.00
Destination Charge $945.00
TOTAL $35,418.00
Selected Options (cont'd)
6135 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Warranty
Basic
Distance 36000 miles Months 36 months
Powertrain
Distance 100000 miles Months 60 months
Corrosion Perforation
Distance Unlimited miles Months 60 months
Roadside Assistance
Distance 60000 miles Months 60 months
Warranty - Standard Equipment & Specs
7136 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $32,320.00
Options & Colors $2122.00
Upfitting $353.00
Destination Charge $945.00
Discount Adjustments
Discount -$6,847.00
Total $28893.00
Customer Signature Acceptance Date
8137 of 312
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for: CITY OF EVANSTON
By: THOMAS SULLIVAN Date: 02/07/2018
Currie Motors Frankfort Inc
9423 W Lincoln Hwy, Frankfort, Illinois, 604231388
Office: 708-479-1100
2018 Police Interceptor Utility, Sport
Utility
AWD Base(K8A)
Price Level: 815 Quote ID: epdpatrol
Pricing - Multiple Vehicles (2)
MSRP
Vehicle Pricing
Base Vehicle Price $64,640.00
Options & Colors $4244.00
Upfitting $706.00
Destination Charge $1,890.00
Discount Adjustments
Discount -$13,694.00
Total $57786.00
Customer Signature Acceptance Date
9138 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
139 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 2
CURRIE MOTORS CHEVROLET
Prepared By:
Tom Sullivan
CURRIE MOTORS CHEVROLET
815-464-9200
curriefleet@gmail.com
140 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 3
Selected Model and Options
MODEL
CODE MODEL MSRP
CK15706 2018 Chevrolet Tahoe 4WD 4dr Commercial $49,340.00
COLORS
CODE DESCRIPTION MSRP
GAZ Summit White $0.00
141 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 4
ADDITIONAL EQUIPMENT
CODE DESCRIPTION MSRP
___Safety belts, 3-point, driver and front
passenger in all seating positions
(Included and only available with (9C1)
Police Vehicle or (5W4) Special Service
Vehicle.)
Inc.
___Capless fuel fill (Included and only
available with (9C1) Police Vehicle or
(5W4) Special Service Vehicle only.)
Inc.
___Door handles, body-color (Included and
only available with (9C1) Police Vehicle
or (5W4) Special Service Vehicle only.)
Inc.
___Instrumentation, analog with certified
150 mph speedometer (PPV), 140 mph
speedometer (Special Service),
odometer with trip odometer, engine
hour meter, fuel level, voltmeter, engine
temperature, oil pressure and
tachometer (Included and only available
with (9C1) Police Vehicle or (5W4)
Special Service Vehicle only.)
Inc.
___Key, 2-sided (Included and only
available with (9C1) Police Vehicle or
(5W4) Special Service Vehicle only.)
Inc.
___Luggage rack, delete (Included and only
available with (9C1) Police Vehicle or
(5W4) Special Service Vehicle only.)
Inc.
___Exterior ornamentation delete (Included
and only available with (9C1) Police
Vehicle or (5W4) Special Service
Vehicle only.)
Inc.
___Power outlets, 4 auxiliary, 12-volt
includes 1 on the instrument panel, 1 in
armrest, and 2 in the cargo area
(Included and only available with (9C1)
Police Vehicle or (5W4) Special Service
Vehicle.)
Inc.
___Power supply, 100-amp, auxiliary
battery, rear electrical center (Included
and only available with (9C1) Police
Vehicle or (5W4) Special Service
Vehicle only.)
Inc.
142 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 5
___Power supply, 50-amp, power supply,
auxiliary battery passenger
compartment wiring harness (Included
and only available with (9C1) Police
Vehicle or (5W4) Special Service
Vehicle only.)
Inc.
___Power supply, 120-amp, (4) 30-amp
circuit, Primary battery relay controlled,
passenger compartment harness wiring
(Included and only available with (9C1)
Police Vehicle or (5W4) Special Service
Vehicle only.)
Inc.
___Safety Alert Driver Seat (Included and
only available with (PCW) Enhanced
Driver Alert Package.)
Inc.
___Theft-deterrent system, vehicle, PASS-
Key III (Included and only available with
(9C1) Police Vehicle or (5W4) Special
Service Vehicle only.)
Inc.
5HP Key, 6 additional keys NOTE:
programming of keys is at customer's
expense. Programming keys is not a
warranty expense
$41.00
6C7 Lighting, red and white front auxiliary
dome (Requires (9C1) Police Vehicle or
(5W4) Special Service Vehicle.)
$170.00
6E2 Key common, complete vehicle fleet
provides a single key with a specific
code that is common to the door locks
and ignition of all the vehicles in the
vehicle fleet. Key code is an alternate to
SEO(6E8) complete vehicle fleet
common key. NOTE: NOT
COMPATIBLE with previous model
years (Requires (9C1) Police Vehicle or
(5W4) Special Service Vehicle.) *PRICE
TO FOLLOW*
$25.00
6J3 Wiring, grille lamps and siren speakers
(Requires (9C1) Police Vehicle or (5W4)
Special Service Vehicle.)
$92.00
6J4 Wiring, horn and siren circuit (Requires
(9C1) Police Vehicle or (5W4) Special
Service Vehicle.)
$41.00
6N5 Switches, rear window inoperative (rear
windows can only operate from driver's
position) (Requires (9C1) Police Vehicle
or (5W4) Special Service Vehicle.)
$57.00
143 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 6
6N6 Door locks and handles, inside rear
doors inoperative (doors can only be
opened from outside) (Requires (9C1)
Police Vehicle or (5W4) Special Service
Vehicle.)
$59.00
7X7 Spotlamps, left- and right-hand
(Requires (9C1) Police Vehicle or (5W4)
Special Service Vehicle. Not available
with (7X6) left-hand spotlamp.)
$850.00
9C1 Identifier for PPV includes, (K47) high-
capacity air cleaner, (KW7) 170 amp
high output alternator, (K4B) 730 cold-
cranking amps auxiliary battery,
electrical power & vehicle signals for
customer connection located at the
center front floor. Auxiliary battery circuit
for customer connection located in the
rear cargo area, (UN9) radio
suppression package, (Z56) heavy-duty,
police-rated suspension, front
independent torsion bar, and stabilizer
bar and rear, multilink with coil springs,
(QAR) P265/60R17 all-season, v-rated
tires, (ZAK) P265/60R17 all-season, V-
rated spare tire, Police brakes, (NZZ)
underbody shield, (RAP) Black steel
wheels w/bolt on center caps, Certified
speedometer, delete roof rails, (ATD)
third row seat delete, (NQH) active 2-
speed transfer case (4WD only).
*CREDIT*
($3,410.00)
9G8 Headlamps, Daytime Running Lamps
and automatic headlamp control delete
deletes standard Daytime Running
Lamps and automatic headlamp control
features (Requires (9C1) Police Vehicle
or (5W4) Special Service Vehicle.)
$50.00
9U3 Seats, driver and passenger front
individual seats in cloth trim Power
driver and passenger bucket seats in
base cloth trim. Derived from RPO
(AZ3) 40-20-40 split bench seat with the
20% section removed which also
removes the auxiliary power outlet, USB
port and input jack for audio system.
Does not include a floor console. All
exposed floor area will remain
untrimmed. (Requires (AZ3) 40/20/40
split bench seat, trim code (H0U) Jet
Black cloth.)
$0.00
144 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 7
ATD Seat delete, third row passenger
(Deletes rear storage compartment and
(AP9) rear cargo net. Included with
(9C1) Police Vehicle or (5W4) Special
Service Vehicle.) *CREDIT*
Inc.
JF4 Pedals, power-adjustable for accelerator
and brake (Included with (PCW)
Enhanced Driver Alert Package.)
Inc.
K4B Battery, Auxiliary, 730 CCA Inc.
KW7 Alternator, 170 amps, high output
(Included and only available with (9C1)
Police Vehicle or (5W4) Special Service
Vehicle only.)
Inc.
NQH Transfer case, active, 2-speed
electronic Autotrac with rotary controls,
includes neutral position for dinghy
towing (Requires 4WD models. Included
with (9C1) Police Vehicle, (5W4) Special
Service Vehicle and (NHT) Maximum
Trailering Package.)
Inc.
NZZ Skid Plate Package with (9C1) Police
Vehicle or (5W4) Special Service
Vehicle, includes frame-mounted
shields, includes front underbody shield
starting behind front bumper and
running to first cross-member, protecting
front underbody, oil pan, differential
case and transfer case (Requires 4WD
models and a Fleet or Government
sales order type. Included with (9C1)
Police Vehicle or (5W4) Special Service
Vehicle.)
Inc.
PCW Enhanced Driver Alert Package includes
(JF4) Power-adjustable pedals, (UEU)
Forward Collision Alert, (TQ5)
IntelliBeam headlamps, (UHY) Low
Speed Forward Automatic Braking and
(UHX) Lane Keep Assist with Lane
Departure Warning (Not available with
(H2G) Jet Black vinyl interior trim.)
$695.00
RM7 Wheel, 17" x 8" (43.2 cm x 20.3 cm) full-
size, steel spare includes P265/60R17 V
-rated tire (Included and only available
with (9C1) Police Vehicle.)
Inc.
TQ5 Headlamps, IntelliBeam, automatic high
beam on/off (Included and only available
with (PCW) Enhanced Driver Alert
Package.)
Inc.
145 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 8
UEU Forward Collision Alert sensor indicator
(Included and only available with (PCW)
Enhanced Driver Alert Package.)
Inc.
UHX Lane Keep Assist with Lane Departure
Warning (Included and only available
with (PCW) Enhanced Driver Alert
Package.)
Inc.
UHY Low Speed Forward Automatic Braking
(Included and only available with (PCW)
Enhanced Driver Alert Package.)
Inc.
UN9 Radio Suppression Package, with
ground straps (Included and only
available with (9C1) Police Vehicle or
(5W4) Special Service Vehicle.)
Inc.
Y86 Enhanced Driver Alert Package includes
(UEU) Forward Collision Alert, (TQ5)
IntelliBeam headlamps, (UHY) Low
Speed Forward Automatic Braking and
(UHX) Lane Keep Assist with Lane
Departure Warning (Included and only
available with (PCW) Enhanced Driver
Alert Package.)
Inc.
PREFERRED EQUIPMENT GROUP
CODE DESCRIPTION MSRP
1FL Commercial Preferred Equipment Group
Includes Standard Equipment
$0.00
SEAT TYPE
CODE DESCRIPTION MSRP
AZ3 Seating, front 40/20/40 split-bench, 3-
passenger includes 6-way power driver
and 2 way front passenger seat
adjuster, driver and front passenger
power lumbar control and power
reclining, center fold-down armrest with
storage (includes auxiliary power outlet,
USB port and input jack for audio
system), storage compartments in seat
cushion, adjustable outboard head
restraints and storage pockets (When
(H2G) Jet Black vinyl interior trim is
ordered, seats will be manual not
power.) (STD)
$0.00
146 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 9
GVWR
CODE DESCRIPTION MSRP
C5Y GVWR, 7100 lbs. (3221 kg) (4WD
model only. Included and only available
with (9C1) Police Vehicle.)
Inc.
EMISSIONS
CODE DESCRIPTION MSRP
FE9 Emissions, Federal requirements $0.00
PAINT
CODE DESCRIPTION MSRP
GAZ Summit White $0.00
AXLE
CODE DESCRIPTION MSRP
GU4 Rear axle, 3.08 ratio (Not available with
(NHT) Max Trailering Package.)
$0.00
SEAT TRIM
CODE DESCRIPTION MSRP
H0U Jet Black, Cloth seat trim $0.00
RADIO
CODE DESCRIPTION MSRP
IO5 Audio system, Chevrolet MyLink Radio
with 8" diagonal color touch-screen
AM/FM stereo with seek-and-scan and
digital clock, includes Bluetooth
streaming audio for music and select
phones; voice-activated technology for
radio and phone; and Shop with the
ability to browse, select and install apps
to your vehicle. You can customize your
content with audio, weather and more;
featuring Apple CarPlay and Android
Auto capability for compatible phone; 5
USB ports and 1 auxiliary jack (STD)
$0.00
147 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 10
ENGINE
CODE DESCRIPTION MSRP
L83 Engine, 5.3L EcoTec3 V8 with Active
Fuel Management, Direct Injection and
Variable Valve Timing includes
aluminum block construction (355 hp
[265 kW] @ 5600 rpm, 383 lb-ft of
torque [518 N-m] @ 4100 rpm) (STD)
$0.00
TRANSMISSION
CODE DESCRIPTION MSRP
MYC Transmission, 6-speed automatic,
electronically controlled with overdrive
and tow/haul mode (STD)
$0.00
TIRES
CODE DESCRIPTION MSRP
QAR Tires, P265/60R17 all-season, police, V-
rated (Included and only available with
(9C1) Police Vehicle.)
Inc.
WHEEL TYPE
CODE DESCRIPTION MSRP
RAP Wheels, 17" x 8" (43.2 cm x 20.3 cm)
steel, police, Black (Included and only
available with (9C1) Police Vehicle.)
Inc.
SHIP THRU CODES
CODE DESCRIPTION MSRP
VPV Ship Thru, Produced in Arlington
Assembly and shipped to Kerr Industries
and onto Arlington Assembly
Inc.
SUSPENSION PKG
CODE DESCRIPTION MSRP
Z56 Suspension Package, heavy-duty,
police-rated front, independent torsion
bar, and stabilizer bar and rear, multi-
link with coil springs (Included and only
available with (9C1) Police Vehicle
only.)
Inc.
148 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 11
SPARE TIRE
CODE DESCRIPTION MSRP
ZAK Tire, spare, P265/60R17 all-season,
police, V-rated (Included and only
available with (9C1) Police Vehicle.)
Inc.
PAINT SCHEME
CODE DESCRIPTION MSRP
ZY1 Paint scheme, solid application $0.00
Options Total ($1,330.00)
Window Sticker
SUMMARY
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial MSRP:$49,340.00
Interior:No color has been selected.
Exterior 1:Summit White
Exterior 2:No color has been selected.
Engine, 5.3L EcoTec3 V8 with Active Fuel Management, Direct Injection and Variable Valve Timing
Transmission, 6-speed automatic, electronically controlled
OPTIONS
CODE MODEL MSRP
CK15706 [Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial $49,340.00
OPTIONS
1FL Commercial Preferred Equipment Group $0.00
5HP Key, 6 additional keys $41.00
6C7 Lighting, red and white front auxiliary dome $170.00
6E2 Key common, complete vehicle fleet $25.00
6J3 Wiring, grille lamps and siren speakers $92.00
6J4 Wiring, horn and siren circuit $41.00
6N5 Switches, rear window inoperative $57.00
6N6 Door locks and handles, inside rear doors inoperative $59.00
7X7 Spotlamps, left- and right-hand $850.00
9C1 Identifier for PPV ($3,410.00)
149 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 12
9G8 Headlamps, Daytime Running Lamps and automatic headlamp
control delete
$50.00
9U3 Seats, driver and passenger front individual seats in cloth trim $0.00
ATD Seat delete, third row passenger Inc.
AZ3 Seating, front 40/20/40 split-bench, 3-passenger $0.00
C5Y GVWR, 7100 lbs. (3221 kg)Inc.
FE9 Emissions, Federal requirements $0.00
GAZ Summit White $0.00
GU4 Rear axle, 3.08 ratio $0.00
H0U Jet Black, Cloth seat trim $0.00
IO5 Audio system, Chevrolet MyLink Radio with 8" diagonal color touch-
screen
$0.00
JF4 Pedals, power-adjustable for accelerator and brake Inc.
K4B Battery, Auxiliary, 730 CCA Inc.
KW7 Alternator, 170 amps, high output Inc.
L83 Engine, 5.3L EcoTec3 V8 with Active Fuel Management, Direct
Injection and Variable Valve Timing
$0.00
MYC Transmission, 6-speed automatic, electronically controlled $0.00
NQH Transfer case, active, 2-speed electronic Autotrac Inc.
NZZ Skid Plate Package Inc.
PCW Enhanced Driver Alert Package $695.00
QAR Tires, P265/60R17 all-season, police, V-rated Inc.
RAP Wheels, 17" x 8" (43.2 cm x 20.3 cm) steel, police, Black Inc.
RM7 Wheel, 17" x 8" (43.2 cm x 20.3 cm) full-size, steel spare Inc.
TQ5 Headlamps, IntelliBeam, automatic high beam on/off Inc.
UEU Forward Collision Alert sensor indicator Inc.
UHX Lane Keep Assist with Lane Departure Warning Inc.
UHY Low Speed Forward Automatic Braking Inc.
UN9 Radio Suppression Package, with ground straps Inc.
VPV Ship Thru, Produced in Arlington Assembly Inc.
Y86 Enhanced Driver Alert Package Inc.
Z56 Suspension Package, heavy-duty, police-rated Inc.
ZAK Tire, spare, P265/60R17 all-season, police, V-rated Inc.
ZY1 Paint scheme, solid application $0.00
150 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 13
___Safety belts, 3-point, driver and front passenger in all seating
positions
Inc.
___Capless fuel fill Inc.
___Door handles, body-color Inc.
___Instrumentation, analog Inc.
___Key, 2-sided Inc.
___Luggage rack, delete Inc.
___Exterior ornamentation delete Inc.
___Power outlets, 4 auxiliary, 12-volt Inc.
___Power supply, 100-amp, auxiliary battery, rear electrical center Inc.
___Power supply, 50-amp, power supply, auxiliary battery Inc.
___Power supply, 120-amp, (4) 30-amp circuit, Primary battery Inc.
___Safety Alert Driver Seat Inc.
___Theft-deterrent system, vehicle, PASS-Key III Inc.
SUBTOTAL $48,010.00
Adjustments Total $0.00
Destination Charge $1,295.00
TOTAL PRICE $49,305.00
FUEL ECONOMY
Est City:16 MPG
Est Highway:22 MPG
Est Highway Cruising Range:572.00 mi
151 of 312
CURRIE MOTORS CHEVROLET
Tom Sullivan | 815-464-9200 | curriefleet@gmail.com
[Fleet] 2018 Chevrolet Tahoe (CK15706) 4WD 4dr Commercial
Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or
region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report
preparer’s input is subject to the accuracy of the input provided. Data Version: 4654, Data updated Jan 10, 2018 9:15:00 PM PST
Jan 12, 2018 Page 14
Quote Worksheet
MSRP
Base Price $49,340.00
Dest Charge $1,295.00
Adjustments $0.00
Total Options ($1,330.00)
Subtotal $49,305.00
Subtotal Pre-Tax Adjustments $0.00
Less Customer Discount ($10,554.11)
Subtotal Discount ($10,554.11)
Trade-In $0.00
Subtotal Trade-In $0.00
Taxable Price $38,750.89
Sales Tax $0.00
Subtotal Taxes $0.00
Title and Plates $145.00
Subtotal Post-Tax Adjustments $145.00
Total Sales Price $38,895.89
Dealer Signature / Date Customer Signature / Date
152 of 312
For City Council meeting of February 26, 2018 Item A3.3
Business of the City by Motion: Emergency Lighting & Sirens
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Kimberley Richardson, Interim Director of Administrative Services
Sean Ciolek, Manager Facilities and Fleet
David Waite, Fleet Supervisor
Lisa Gray, Fleet Operations Coordinator
Subject: Renewal of Contract for Emergency Lighting & Sirens (Bid #17-31)
Date: February 16, 2018
Recommended Action:
Staff recommends City Council approval of a one (1) year contract renewal for the
purchase of emergency lighting, sirens and after-market products and services in the
amount of $80,960.00 to Havey Communications Inc. (28835 Herky Drive # 117, Lake
Bluff, IL 60044).
Funding Source:
2018 Budget 600.19.7710.65060 $1,050,000.00
2018 Budget 601.19.7780.65550 $1,522,977.00
Request 50% from 600.19.7710.65060 $40,480.00
Request 50% from 601.19.7780.65550 $40,480.00
Summary:
In April 2017, staff solicited bids for the purchase of emergency lighting, sirens and
after-market products for Police, Fire and various other departments. The proposed
contract was approved for (1) one year, by City Council May 28, 2017, with the right to
extend the contract for up to three (3), one (1) year periods. This is the first (1st)
renewal extension on this bid (17-31) per original award.
Legislative History
Approved at Council Meeting June 12, 2017
https://www.cityofevanston.org/home/showdocument?id=15887
Attachments
Bid Notification Letter
Memorandum
153 of 312
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1
For City Council Meeting of February 26, 2018 Item A3.4
Business of the City by Motion: City of Evanston Criminal History Applicant
Eligibility Policy
For Action: To Accept and Place on File
To: Honorable Mayor Hagerty and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Jennifer Lin, Human Resources Division Manager
Subject: Criminal History Applicant Eligibility Policy
Date: February 26, 2018
Recommended Action:
Staff submits for City Council the City of Evanston Criminal History Applicant Eligibility
Policy to accept and place on file.
Livability Benefits:
Innovation & Process: Support local government best practices and processes.
Summary
Pursuant to Alderman Fleming’s request, City staff met with Alderman Fleming and
interested community members to review current hiring policies related to prospective
applicants with criminal records and to update the policy in conformance with best
practices. Staff has revised the policy to include a more holistic approach to reconciling
an applicant’s criminal history with his/her suitability for employment. There no longer
exists a lifetime disqualification from employment for certain felony convictions. It also
provides an additional opportunity for a thorough review of an applicant’s background if
s/he possesses a rehabilitation certificate or is working with the Youth & Young Adult
program. The City Manager has reviewed and approved the updated Criminal History
Guidance for Employment Policy. The Policy has an effective start date of March 1,
2018.
-------------------------------------------------------------------------------------
Attachments:
Criminal History Applicant Eligibility Policy
Memorandum
155 of 312
1
CRIMINAL HISTORY GUIDANCE FOR EMPLOYMENT
(based on the date of the job posting)
(effective 3/1/18)
INELIGIBILITY GUIDANCE
The following criminal history will be used as guidance to determine eligibility for applicants. Applicants are ineligible if they were
convicted of the following serious crimes, crimes involving serious theft/moral turpitude, or crimes endangering the public. Dates of
conviction will be used to determine timing of ineligibility.
I. One or more felony convictions for Delivery or Possession with intent to deliver controlled substance or marijuana within 1
year
II. One or more non-drug related Class 4 felony convictions within 1 year
III. One or more Class 3 or higher felony convictions for crimes against property or the public within 3 years
IV. One or more Class 3 or higher felony convictions for crimes against persons within 5 years
V. One or more Class X felony convictions within 7 years
VI. One or more convictions requiring applicant to register as a sex offender where applicant is within his/her 10 year
registration period or applicant must register for his/her natural life
VII. One or more misdemeanor or felony convictions for theft, fraud, deceptive practices, counterfeiting, and/or embezzlement
within 5 years IF the position is for a cashier position or any other position where the applicant would have access to or
control of City funds
NEED FOR REVIEW CRITERIA
Applicants’ criminal history and eligibility will be subject to review if:
A. They possess pending felony or misdemeanor cases.
B. They possess any convictions outside of the ineligibility guidance above in IV, V, VI, and VII.
C. Their applications are for positions as outreach workers in the Youth & Young Adult Program.
D. They possess a certificate of good conduct issued by a Circuit Court pursuant to 730 ILCS 5/5-5.5-30.
In these instances, applicants, upon inquiry and review, must provide truthful and complete statements and/or background regarding
these cases or convictions. Applicants bear the burden of meeting this requirement, and the City may, but is not obligated to, verify
applicant statements or information. Upon discovery of a criminal background which needs to be reviewed, consistent with EEOC
156 of 312
2
Guidelines, the HR Division Manager will perform an individualized assessment and consider factors including, but not limited to, the
following:
a. Nature of the crime
b. Nature of sentencing
c. Number of previous convictions
d. Time elapsed since most recent conviction
e. Relationship between conviction(s) and relevant position
f. Criminal history since crime
g. Applicant’s age at time of crime
h. Evidence of rehabilitation
i. Applicant’s voluntary disclosure of conviction (if applicable)
After this assessment is completed, the HR Division Manager will submit a recommendation to the Corporation Counsel with
supporting information. The Corporation Counsel will evaluate the recommendation. In all cases, the Corporation Counsel will
submit a recommendation indicating concurrence or non-concurrence with the HR Division Manager’s recommendation to the City
Manager. Under the City Code, the City Manager retains final hiring authority. Upon review, the City Manager will notify in writing
the Corporation Counsel and the HR Division Manager of the final employment decision, with the rationale and basis for such
decision. Upon hire, this decision and supporting information will be included in the employee’s personnel file. If an applicant
reviewed under this criteria is subsequently hired, but the City later determines the applicant failed to truthfully provide complete
statements/background regarding any subject conviction, the City reserves all rights against such applicant.
157 of 312
For City Council meeting of February 26, 2018 Item A3.5
Business of the City by Motion: Utility Bill Reimbursement Policy
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Utility Bill Reimbursement Policy
Date: February 12, 2018
Recommended Action:
Staff recommends that City Council accept and place on file the proposed
Reimbursement and Payment Policy.
Funding Source:
N/A.
Background:
Staff provided information at the January 8, 2018 Administration and Public Works
Committee regarding reimbursement for overpayment of utility bills. The
reimbursements are due to either the water/sewer portion or the sanitation portion of the
utility bill. Staff’s past practice has been to reimburse property owners for no more than
12 months of overpayments. Similarly, if Staff found an error in which the property
owner was undercharged, staff would only back charge for 12 months.
At the conclusion of the discussion, staff was directed to create a written policy for
Council review and approval.
Analysis:
Staff modeled the proposed policy based on Illinois Administrative Code, Title 83 (Public
Utilities), Chapter 1 (Illinois Commerce Commission), Part 280 (Procedures for Gas,
Electric, Water and Sanitary Sewer Utilities), Section 110 (Refunds and Credits). The
Administrative Code establishes that all complaints for the recovery of damages shall be
filed within a maximum two (2) year time limit from the time that the produce, commodity
or services as to which the complaint is made was furnished or performed. Staff
proposed that the Evanston policy be established similarly to the Administrative Code.
Attachment:
City of Evanston Utility Services Payment Policy
Memorandum
158 of 312
City of Evanston Utility Services
Payment Policy
Refunds and Credits
a) Intent: This Section describes the procedures for customers to receive credits
and refunds for overpayments and overcharges for utility services provided by
the City of Evanston (the “City”).
b) Billing Time Period for Refunds and Credits Due to Overcharges Resulting from
Utility Error:
1) The City shall issue a refund or credit to a customer’s account for the full
period of time during which an overcharge occurred, within the time limit to file
a complaint.
2) The City shall retain billing records that would allow determining a refund or
credit for a minimum of two (2) years from the current date.
3) The City shall not be obligated to issue to a customer a refund or credit that
extends into a time period during which that customer was not the customer
of record.
c) Overpayment without Utility Error:
1) If the overpayment is the result of the customer paying more than the amount
due on the bill, then the overpayment shall be noted on the customer’s next
bill statement, itemized to indicate the credit balance.
2) If the customer requests that the overpaid be refunded to them, then the City
shall be obliged to do so as long as the overpayment credit amount exceeds
25% of the customer’s average bill. The refund shall be made within thirty
(30) days after the confirmation that the City has received the money involved
with the overpayment.
d) Interest on Refunds or Credits: Only the overpayment amount will be provided in
a refund or credit. No interest will be calculated or paid in the refund or credit.
e) Itemization of Overcharges: All credits and refunds resulting from overcharges
shall be accompanied by an itemization describing the reason for the credit or
refund to the customer.
f) Credit to Bill Statement or Direct Refund to Customer:
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1) Regular billing: For active service or transfer of service accounts, the City will
either issue a credit to the account or, if the customer requests it at any time,
make a direct refund to the customer so long as the credit balance exceeds
25% of the customer’s average bill.
2) Final Bills: When the credit amount exceeds the total amount due on a
customer’s final bill, the City will issue a direct refund to the customer.
g) Time Limit to File Complaint:
1) Excessive or unjust charges: All complaints for the recovery of damages
shall be filed with the City within two (2) years from the time the commodity or
service as to which complaint is made was furnished or performed.
2) Refunds for overcharges: When a customer pays a bill as submitted by the
City and the billing is later found to be incorrect due to an error either in
charging more than the published rate or in measuring the quantity or volume
of service provided, the City shall refund the overcharge without interest. Any
complaint relating to an incorrect billing must be filed to the City no more than
two (2) years after the date the customer first has knowledge of the incorrect
billing.
Payment for Commodity or Service Provided but Not Invoiced Due to Billing Error
a) Intent: This Section describes the procedures for customers to make payments
for utility services provided by the City of Evanston, but not invoiced to the
customer.
b) Billing Time Period for Payment Due Resulting from Utility Error:
1) The City will issue an invoice to a customer’s account for the full period of
time during which a billing error occurred, within the time limit to make a
correction.
2) The City will maintain records that would determine a past due amount is
owed due to a billing error for a minimum of two (2) years from the current
date.
3) The City shall not be able to a correct a billing error to customer for service
that extends into a time period during which that customer was not the
customer of record.
c) Interest on Past Payments: No interest shall be calculated on payments due to
the City for service provided but not invoiced due to a billing error.
d) Itemization of Charges: All invoices resulting from a billing error shall be
accompanied by an itemization describing the reason for the invoice to the
customer.
e) Time Limit to Invoice for Billing Errors; Excessive or Unjust Charges: All invoices
for the recovery of payment due to a billing error shall be made within two (2)
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years from the time the commodity or service as to which the invoice is made
was furnished or performed.
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For City Council meeting of February 26, 2018 Item A3.6
Business of the City by Motion: Debris Hauling Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Chief
Subject: Contract Extension for 2018 Debris Hauling
Date: January 29, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one year
contract extension for debris hauling with G & L Contractors (7401 N St. Louis Ave
Skokie, IL) in the amount of $81,000.00. This contract award is part of a bid let by the
Municipal Partnering Initiative (MPI).
Funding Source:
Funding for this work will be from the Water Fund, Sewer Fund as indicated below:
Account Number
FY 2018
Budget Allocation
Water Fund 510.40.4540.62415 $ 38,000.00
Sewer Fund 515.40.4530.62415 $ 38,000.00
General Fund 100.40.4510.62415 $ 5,000.00
Total $ 81,000.00
Livability Benefits:
Built Environment – Enhance public spaces
Climate & Energy – Reduce material waste
Background Information:
In August of 2014 the MPI let a bid for debris hauling. At that time the City of Evanston
did not see the economic advantage to participate and subsequently did not participate
in the bid. The MPI bid was structured as a three year contract with opportunities for
additional communities to participate at any time if the successful vendor agrees. As
staff was examining the Debris Hauling options for 2016 three options were discussed:
extend current contract, let a new bid, or participate in the MPI bid opportunity. After
reviewing the three options and comparing costs, the MPI bid opportunity was the
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apparent lowest cost. The City council approved the debris hauling contract in January
of 2016 and approved a contract extension with G & L Contractors in February of 2017.
One additional year contract extension is available through the MPI contract should
Evanston choose to participate in 2018.
Analysis:
Below is the cost comparison from the last two years of and current 2018 prices, which
reflects an increase of 2% from last year’s unit pricing.
Item Est. Quantity 2016 price G&L 2017 price G&L 2018 price G&L
Mixed spoils 240 truck loads $300 per load $310 per load $316.20 per
load
Broken
concrete
5 truck loads $150 per load $150 per load $153 per load
Broken asphalt 20 truck loads $210 per load $200 per load $204 per load
Staff recommends participation in the Municipal Partnership Initiative for debris hauling
services in 2018 and approving a contract extension with G & L Contractors, the
successful bidder of the MPI contract.
Legislative History:
The City Council approved the debris hauling contract at the January 16, 2016 meeting.
The City Council approved a contract extension with G & L Contractors in 2017.
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For City Council meeting of February 26, 2018 Item A3.7
Business of the City by Motion: Granular Materials Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director, Public Works Agency
Edgar Cano, Public Services Bureau Chief
Subject: Contract Extension for Granular Materials
Date: February 12, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a one-year
contract extension for the purchase of Granular Materials with G & L Contractors (7401
N. St. Louis Ave, Skokie, IL) in the amount of $37,000. This contract award is part of a
bid let by the Municipal Partnering Initiative (MPI).
Funding Source:
Purchase of materials under this contract will be funded as follows:
$21,000 from the Water Fund, Account 510.40.4540.65055, with a budget of $150,000
$16,000 from the Sewer Fund, Account 515.40.4530.65055, with a budget of $43,000
Livability Benefits:
Built Environment – Manage Water Resources Responsibly
Natural Systems – Create and Maintain Green Infrastructure
Summary:
The City of Evanston has partnered with other north shore and northwest suburban
communities to collectively let bids for a wide range of municipal services and materials.
Participation in these collective bids has provided the City cost savings for the past
several years on contracts such as these.
The Granular Materials contract provides for the purchase of bulk granular materials for
use by the Water and Sewer Divisions. The materials being purchased are used in
conjunction with the maintenance and repair of the water distribution system and the
sewer conveyance system throughout the City of Evanston.
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Below is a cost comparison of granular materials over the past two year as well as the
price for 2018:
Description Estimated QTY 2016 price 2017 price 2018 price
Limestone grade 8 2,000 tons $15.40 ton $15.50 ton $15.81 ton
Washed stone, CA-7 60 tons $18.40 ton $18.50 ton $18.87 ton
Fine sand 250 tons $14.20 ton $14.30 ton $14.59 ton
Staff recommends participation in the Municipal Partnership Initiative for debris hauling
and aggregate material delivery services in 2018 and approving a contract extension
with G & L Contractors, the successful bidder of the MPI contract.
Legislative History:
The contract was approved at the March 28, 2016 City Council meeting.
The contract was extended at the February 27, 2017 City Council meeting.
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For City Council meeting of February 26, 2018 Item A3.8
Business of the City by Motion: Service Center Parking Deck Restoration (18-02)
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Project Manager/Architect
Subject: Service Center Parking Deck Restoration (Bid 18-02)
Date: February 26, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for
Service Center Parking Deck Restoration (Bid 18-02) with Monson Nicholas Inc. (714
North Yale Avenue, Villa Park, IL) in the amount of $526,074.00.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2018 General
Obligation Bonds. A breakdown of the funding is as follows:
Project Account No.
FY 2018
Budget Actual
Service Center Parking Deck 415.40.4118.65515-617023 $500,000 $500,000.00
Facilities Contingency 415.40.4118.65515-617023 $30,000 $26,074.00
Total $530,000 $526,074.00
Livability Benefits:
Built Environment: Promote diverse transportation modes
Climate & Energy: Reduce material waste
Health & Safety: Improve emergency prevention and response
Background Information:
In Spring 2017, Staff found pieces of concrete had fallen from a structural member of
the Service Center Parking Deck. Engineering staff immediately contacted a structural
engineer and a shoring contractor to provide a temporary solution to stabilize the
structure. A structural engineer was then hired to assess the entire parking deck
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structure, design permanent solutions, and provide construction documents for bidding
the construction of the necessary repairs. The necessary repair work includes structural
concrete repairs, traffic membrane coating repairs, building expansion joint
replacement, and joint sealant replacement.
There were two alternates included in the bid:
Alternate 1: Remove and replace the vertical joint sealants on the exterior perimeter of
the vertical precast concrete walls.
Alternate 2: Install larger size aggregate for a limited area of the traffic membrane to
improve traction for foot traffic.
Additionally, an allowance was included in the bid for construction work within a high
voltage ComEd vault. All work within the vault must be performed by a ComEd
“Contractor of Choice”. ComEd identified Meade Electric as the Contractor of Choice
best suited for this project. City Staff contacted Meade Electric to provide a cost for the
work and City staff set an initial bid allowance of $35,000 for these services. Meade
Electric provided their actual cost for these services on January 31, 2018 (one day after
the City’s bid opening). Meade’s construction cost for this work is $55,000, and staff has
therefore increased each bidder’s price by $20,000 to reflect the actual cost of this work.
Work on this project is scheduled to be substantially complete by May 31, 2018.
Analysis:
The project was advertised for bid on December 21, 2017 in the Pioneer Press and
using Demandstar. Bids for the project were received and publicly read on January 30,
2018. Eight contractors submitted bids for this project as follows:
Company Address
Base Bid
(see Note 1)
ComEd
Allowance
Adjustment
Alternate
1
Alternate
2 Total
Monson Nicholas,
Inc.
714 N. Yale Ave.
Villa Park, IL
$476,149 + $20,000 $28,800 $1,125 $526,074
Bulley & Andrews
Concrete Restoration
1755 W. Armitage Ave.
Chicago, IL
$561,292 + $20,000 $27,000 $8,132 $616,424
Golf Acquisition
Group
141 E. 141st St.
Hammond, IN
$599,425 + $20,000 $18,000 $60,000 $697,425
JLJ Contracting, Inc. 2748 S. 21st Ave.
Broadview, IL
$609,955 + $20,000 $13,950 $6,500 $650,405
Structures
Construction
2300 W. Diversey Ave.
Chicago, IL
$690,774 + $20,000 $12,420 $8,625 $731,819
National Restoration
Systems, Inc.
1500 Hicks Rd., Ste. 200
Rolling Meadows, IL
$720,250 + $20,000 $23,400 $15,000 $778,650
Reliable &
Associates
Construction Co.
4106 S. Emerald Ave.
Chicago, IL 60609
$816,800 + $20,000 $19,800 $1,080 $857,680
Mertes Contracting
Corporation
2665 S. 25th Ave.
Broadview, IL
$829,195 + $20,000 $16,750 $18,860 $884,805
Note 1: Base Bid price includes original ComEd allowance of $35,000
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The Consultant, Wiss Janney Elstner Associates (WJE), checked the references and
found them satisfactory. Staff recommends award of the Base Bid plus Alternates 1 and
2 to Monson Nicholas, Inc. Recommendations for the alternates are as follows:
Alternate 1: This work is recommended because the existing joint sealants are original
to the building and in need of replacement. These joint sealants are critical for keeping
water out of the building and prolonging the life of the building. Although not part of the
original scope of work for the project, this issue was identified by WJE during the design
phase as a potential cause of future building deterioration.
Alternate 2: During the design phase, maintenance staff requested that engineering
staff investigate a long-term safety problem where a certain area of the parking deck
would get slippery when wet. This work is recommended as it is expected to provide
increased worker safety.
Although awarding the alternates causes the contract value to exceed the budget, this
additional work will help address long-term maintenance issues and improve worker
safety. Staff is recommending award of both alternates, utilizing Facilities Contingency
for the $26,074 not covered in the original project budget.
Monson Nicholas, Inc. has indicated that M/W/EBE participation is not practical because
all work items are to be self-performed except for the plumbing, and that no M/W/EBE’s
responded to their invitation to bid. The contract amount for this bid is above the
$250,000 threshold for the Local Employment Program, and Monson Nicholas, Inc. has
indicated that they will comply with the requirement.
Legislative History:
On June 12, 2017, City Council approved Resolution 53-R-17, Authorizing the City
Manager to Execute Payments for Emergency Structural Shoring for the Service
Center Parking Structure.
On August 14, 2017, the City Council authorized City Manager to execute a contract for
engineering services for design and construction documentation.
Attachments:
Memo on M/W/EBE Compliance, dated 02/26/2018
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For City Council meeting of February 26, 2017 Item A3.9
Business of the City by Motion: Lovelace Park Pond Rehabilitation (18-06)
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Project Manager/Architect
Subject: Lovelace Park Pond Rehabilitation (Bid 18-06)
Date: February 26, 2018
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute a contract for
the Lovelace Park Pond Rehabilitation (Bid 18-06) with Sumit Construction Company,
Inc. (4150 West Wrightwood Avenue, Chicago, IL) in the amount of $107,000.00.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2016 General
Obligation Bonds in the amount of $100,000 and from the 2018 General Obligation
Bonds in the amount of $7,000. The funding breakdown is as follows:
Project Account No.
FY 2018
Budget Actual
Lovelace Park Pond Rehab 415.40.4116.65515-518004 $100,000 $100,000.00
Parks Contingency 415.40.4118.65515-518004 $15,000 $7,000.00
Total $115,000 $107,000.00
Livability Benefits:
Built Environment: Enhance public spaces
Health & Safety: Promote healthy, active lifestyles
Natural Systems: Protect and restore natural ecosystems
Background Information:
At Lovelace Park, the walkway and amenities surrounding the pond have experienced
significant deterioration. Over time, repeated flooding of the pond has caused winter
frost heaving, damaging the area adjacent to the pond. While in-house staff have
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addressed the cause of the flooding so that it is no longer occurring, this project will
make needed repairs to the surrounding area, including:
• Replacing the asphalt pavement walkway around the pond
• Removing most of the railing around the pond and replacing the section of railing
that remains
• Replacing the existing park benches
In-house staff prepared the design and contract documents. A community meeting was
held on 6/22/17 to review the proposed improvements with the public. Work on this
project is scheduled to be substantially complete by early summer.
Analysis:
The project was advertised for bid on January 4, 2018 in the Pioneer Press and using
Demandstar. Bids for the project were received and publicly read on January 30, 2018.
Five contractors submitted bids for this project as follows:
Company City/State Base Bid
Sumit Construction Company, Inc. 4150 W. Wrightwood Ave.
Chicago, IL 60639
$107,000.00
Clauss Brothers, Inc. 12N330 Switzer Rd.
Elgin, IL 60124
$139,950.00
Elanar Construction 6620 W. Belmont Ave.
Chicago, IL 60634
$184,000.00
Copenhaver Construction, Inc. 75 Koppie Dr.
Gilberts, IL 60136
$186,000.00
Kovilic Construction Company, Inc. 3721 N. Carnation St.
Franklin Park, IL 60131
$298,000.00
Staff reviewed the bids and checked Sumit’s references and found them to be
satisfactory. Therefore, staff recommends award of the bid to Sumit Construction for a
contract price of $107,000.
Sumit Construction Company, Inc. is a Minority Business Enterprise and expects to
perform 100% of the work. The Local Employment Program will not be utilized because
the contract amount is below the $250,000 threshold.
Attachments:
Memo on M/W/EBE Compliance, dated 02/26/2018
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Bid 18-06, Lovelace Park Pond Rehabilitation, M/W/EBE Memo, 02.26.2018
To: David Stoneback, Public Work Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Project Manager, Architect
From: Tammi Nunez, Purchasing Manager
Subject: Lovelace Park Pond Rehabilitation, Bid 18-06
Date: February 26, 2018
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Lovelace Park Pond Rehabilitation, Bid
18-06, Sumit Construction Company’s total base bid is $107,000.00, and they will
receive 100% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Sumit Construction Company
4150 W. Wrightwood Avenue
Chicago, IL 60639
Construction
Services
$107,000.00 X
Total M/W/EBE $107,000.00 100%
CC: Ashley King, Interim Chief Financial Officer / City Treasurer
Memorandum
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For City Council meeting of February 26, 2017 Item A3.10
Business of the City by Motion: Lovelace Park Tennis Court Rehabilitation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Lovelace Tennis Court Rehabilitation
Date: February 26, 2018
Recommended Action:
Staff recommends the City Council authorize the City Manager to proceed with the
Lovelace Tennis Court Rehabilitation for construction in 2018.
Funding Source:
While not budgeted in 2018, funding for this proposed project will be provided from the
Capital Improvement Program (CIP) 2018 General Obligation (G.O.) Bonds - Facilities
Contingency with a 2018 budgeted amount of $450,000. A full rehabilitation of the
Lovelace tennis courts was proposed in the 5-year Capital Improvement Program.
Staff is recommending that this now be moved up to 2018.
Livability Benefits:
Built Environment: Enhance public spaces
Health & Safety: Promote healthy, active lifestyles
Background Information:
The City received notice in January 2018 that the Lovelace Park tennis courts are not in
acceptable condition for United States Tennis Association (USTA) league play. The
courts have been decertified for use in the City programming due to their deteriorated
condition.
There are six tennis courts at Lovelace. These courts are used for both planned City
programming and by the residents for free play. Over time, large cracks have opened
up in the surface, to the point of becoming trip hazards in the playable areas of the
courts.
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Because the cracking is severe, crack repair needs to be accomplished with a more
intensive process than simple recoating. For this project, the entire surface of the tennis
courts (which is an asphalt base over a concrete foundation) would be milled off and a
new layer of asphalt would be placed. Layers of textured acrylic colored surfacing
would be applied. This work would take approximately 6-8 weeks to complete, and the
temperature needs to be a minimum of 55 degrees and rising the entire
time. Therefore, this work would be completed June 1 – July 31. The estimated cost of
the court rehabilitation is approximately $200,000. However, the surrounding fence
would also need to be removed in order to complete the work. Because of the age and
condition of the existing fence, a new fence would need to be installed for an additional
cost of approximately $75,000. This results in a total estimated project cost of
$275,000.
Until the tennis courts are finished, they cannot be used for City programs. Parks,
Recreation and Community Services has reached out to Evanston Township High
School (ETHS) about renting court space, and there is an option to rent their courts for
spring and summer. This is currently being negotiated.
If the resurfacing of the courts does not proceed the City tennis program may have to be
cancelled during the fall when the ETHS courts are not available.
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For City Council meeting of February 26, 2018 Item A3.11
Business of the City by Motion: Fleetwood-Jourdain Interior Design Services
Contract Award
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Fleetwood-Jourdain Community Center
Sole Source Purchase of Interior Design Services
Date: February 26, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a sole
source contract to provide interior design services for the Fleetwood-Jourdain
Community Center with Designs 4 Dignity (445 N. Wells, Suite 402, Chicago, Illinois
60654) in the amount of $35,000.00.
Funding Source:
Funding for this project will be provided from the Good Neighbor Fund (Account
415.40.4218.62145 – 618008), which has an FY 2018 budget allocation of $325,000.00
for this project.
Livability Benefits:
Built Environment: Enhance public spaces
Education Arts & Community: Preserve and reuse historic structures and sites, support
social and cultural diversity, promote a cohesive and connected community
Background:
Included in the allocation of the 2017 Northwestern University “Good Neighbor Fund” is
$325,000 for interior renovations at the Fleetwood-Jourdain Community Center.
Constructed in 1957, Fleetwood-Jourdain serves as a major recreation center for
Evanston. The existing 23,000 square foot facility includes a regulated gymnasium,
multipurpose activity rooms, fitness center, dance studio, commercial kitchen, craft
rooms, and offices. Interior improvements have occurred sporadically throughout the
years in isolated portions of the building but larger interior remodeling efforts within
spaces such as the entry, office, auditorium, fitness room, kitchen, and dance studio
have not occurred for many years.
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Mayor Hagerty contacted Designs 4 Dignity (D4D), a non-profit organization dedicated
to transforming nonprofit environments through pro bono design services and in-kind
donations, to inquire of its interest in participating in this project as a way to implement
exceptional improvements to the Center. D4D has not previously provided services to a
government-owned facility. D4D achieves its goals by donating interior design services
and then soliciting product and labor donations to help committed funds go farther.
After meeting with Mayor Hagerty and City staff, D4D has agreed to take on this project.
In order to perform this work, D4D requires a $20,000 advance payment to cover the
costs of securing donations and preferred material pricing. Staff recommends an
additional $15,000 be incorporated in D4D’s contract as an allowance to be used if
architectural/engineering services are required, as D4D’s contract does not includes
these services.
Analysis:
D4D’s work will include meeting with community members and users of the Center as
well as Fleetwood-Jourdain Center staff and users to develop and refine an interior
design solution and strategy for various areas within the building such as the entry area,
offices, auditorium space, dance studio and fitness room. Once a design is developed,
the City will prepare a Request for Proposal (RFP) to hire a construction contractor to
partner with D4D and the City to implement the design and install new furniture, fixtures
and equipment. It is currently anticipated that the design work will be performed in the
spring of 2018 with RFP issuance occurring in the summer of 2018 and construction
occurring in the fall of 2018.
As D4D provides a unique opportunity and service, this item is presented as a sole
source purchase. Upon approval, the City will issue the advance $20,000 payment to
D4D to begin the design effort. Use of the $15,000 allowance will be authorized if and
only if architectural/engineering services are required to complete the design. Staff
therefore recommends that this work be awarded to Designs 4 Dignity for a total amount
of $35,000.00.
D4D has completed work with over 100 nonprofit organizations, including McGaw
YMCA and Y.O.U. More information on their mission and completed projects can be
found on their website at www.designsfordignity.org.
Legislative History:
None
Attachments:
D4D contract agreement
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Letter of
Agreement
Designs for Dignity Mission Statement: Designs for Dignity transforms nonprofit environments
through pro bono design services and in-kind donations – empowering lives through
design.
Designs for Dignity (D4D) understands that the success of any project begins with an interactive
design process with you, the client. Our job is to focus on your needs and aspirations and ultimately,
create a space that exceeds your expectations. We will listen carefully to what you want in your space,
how you want to work, and outcomes you hope to achieve to positively affect your clients. We will help
you examine your options, create a roadmap to guide you through the process, and oversee your budget.
D4D is committed to communicating our policies and services to ensure a positive relationship. In that
regard, the following is our list of policies:
• We are dedicated to providing pro bono professional interior design services. The size of the design
team will depend on the size of the project, but you can be assured that the lead volunteer designer
is an experienced professional. The lead designer will keep client informed of progress and make
themselves available for phone calls, meetings, etc.
• We will make our best effort to solicit donated product and labor necessary to fulfill the project goals.
As this aspect of our mission is dependent on the flow of available material or labor at any given
time, we will determine, with you, a timeline for deadlines for which donated materials can be
incorporated in the project, and be in agreement when items or services will need to be purchased,
instead. All costs for transporting or storing donations are the responsibility of the nonprofit grant
recipient, unless otherwise agreed upon by Designs for Dignity. The nonprofit grant recipient agrees
that under no circumstance shall these donations be sold, auctioned, or used in a location or for a
purpose not intended by D4D. The nonprofit agrees to contact Designs for Dignity within five years if
they no longer wish to utilize the donation. D4D will have the option to retrieve the donation/s and
reuse them on other projects.
• We are committed to excellence. However, we cannot guarantee the quality of any particular material
or the performance of any laborer. We are interior designers, not architects, engineers, contractors,
or manufacturers.
• We require the client to sign a hold harmless form, and provide proof of insurance coverage for
their space and the activities that take place within it.
• We require a designated contact person who is fully aware of the project’s parameters.
• We require that D4D can take “before” and “after” photographs of the space, which may be used
in promotional and marketing materials.
• We require our clients to complete brief evaluations at the beginning and end of the project about
the process and results. This may require that you solicit feedback from your clients or staff to
measure the impact of this project.
• We request a testimonial letter that may be used for promotional purposes.
• We require that Designs for Dignity be listed as a donor in printed materials,
groundbreaking ceremonies, donor walls, and open houses for the project site.
• We require that Designs for Dignity be mentioned as a donor or project partner in
press/media opportunities.
• We will provide you with a small plaque of recognition stating the design services provided by
Designs for Dignity.
• If the scope of services or funding stated in Designs for Dignity Service Grant Application changes 179 of 312
after a service grant award is made, Designs for Dignity will reassess whether or not to proceed with
the project.
• We will include our grant recipients’ addresses on our mailing list, and hope that you will attend our
fundraising events.
• Each organization/client is responsible for a fee of $20,000.00 which covers the hard costs of
securing donations and preferred pricing for furnishings, finishes as well as storage and
transportation of these goods. Beyond that fee, projects come in all shapes and sizes depending on
the needs of each individual organization. Additionally, a $15,000 allowance will be set for D4D by
the CITY to contract additional services (Architectural/Engineering) as needed. You will work
closely with D4D and your design team to develop a project and a budget that meets your needs
before beginning the project. The $20,000 fee is due within 30 DAYS of the Grant Notification. The
$15,000 allowance shall be paid in installments and only paid if architectural/engineering services
are required. D4D shall only contract for architectural/engineering services upon approval from the
City of Evanston.
D4D (“Designer”) and City of Evanston (“Client”) agree as follows for the property commonly known
as Fleetwood-Jourdain Community Center.
Services: D4D shall review Client’s needs and requirements and shall prepare a preliminary furniture
plan (if applicable), shall work with architects and engineers (if applicable), and shall use their best efforts
to provide design services for the above named property. D4D will not undertake to perform any
architectural, engineering or mechanical services. If needed, these services will be contracted by D4D
utilizing the separate $15,000 allowance to obtain a licensed professional to perform such services. Any
drawings done by D4D are not to be used for construction of any load-bearing columns, load-bearing
framing, or load- bearing walls or structures or issuance of any building permit, except as otherwise
provided by law.
Scope of Work: D4D shall develop interior design improvements and provide interior design services for
the following areas of the Fleetwood-Jourdain building: main entry, auditorium space, offices, fitness
room, kitchen, and dance studio. Design elements shall include but not be limited to: floor, wall and
ceiling finishes, ADA modifications, window treatments, stage area improvements, and related interior
design items as determined through discussion with City staff and building user groups.
I acknowledge that I have read Designs for Dignity’s policies and accept the terms.
(GRANT RECIPIENT)
Representative name:
Representative (signature):
Date:
Address:
Phone:
Fax:
E-mail:
Designs for Dignity
CEO (name): Jennifer Sobecki
CEO’s signature:
Date: 12/18/17
For office use:
Received:
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HOLD HARMLESS AGREEMENT
In consideration of the services provided to the City of Evanston (“CITY”) by Designs for Dignity (“D4D”)
(“the Parties”), the Parties agree to the following:
INSURANCE: CITY shall maintain liability coverage throughout the project in an amount sufficient to
cover its performance under this Agreement and will provide D4D with a copy of its certificate of liability
insurance prior to the commencement of any project.
INDEMNIFICATION: CITY hereby releases and forever discharges and agrees to hold harmless D4D
and its officers, directors, members, owners, employees, volunteers, agents, representatives,
independent contractors, and affiliated parties and entities of D4D (the “released parties”) from any and
all liability, claims or demands of any kind and any and all costs and expenses of any kind (including
without limitation attorney’s fees) incurred by or which may accrue to D4D arising out of, connected with,
or in any way associated with: (1) any breach of this agreement by CITY, (2) any act, omission or
negligence of CITY, its employees or agents, and (3) any accident, injury, or damage whatsoever caused
to any person or entity or to the property of any person or entity, occurring at, in, on, under, around,
above, adjacent to or in connection with the project (and the construction, design, operation, or
management thereof) as prescribed by law. This indemnification in no way limits the immunities provided
by the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/.
D4D hereby releases and forever discharges and agrees to hold harmless CITY and its officers,
directors, members, employees, volunteers, agents, and representatives, from any and all liability, claims
or demands of any kind and any and all costs and expenses of any kind (including without limitation
attorney’s fees) incurred by or which may accrue to CITY arising out of, connected with, or in any way
associated with: (1) any breach of this agreement by D4D, (2) any act, omission or negligence of D4D, its
employees or agents, and (3) any accident, injury, or damage whatsoever caused to any person or entity
or to the property of any person or entity, occurring at, in, on, under, around, above, adjacent to or in
connection with the project (and the construction, design, operation, or management thereof).
WHEREOF, the Parties have caused this agreement to be executed on this 1/19/18..
For D4D: For CITY:
_JENNIFER SOBECKI, CEO________ _______________________________
Print Name/ Title Print Name/ Title
_______________1/19/18____________ ________________________________
Date Date
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For City Council meeting of February 26, 2018 Item A3.12
Business of the City by Motion: Robert Crown Community Center, Library and Ice
Complex Construction Manager Services Contract Award
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Subject: Robert Crown Community Center, Ice Complex and Library
Construction Manager Services Contract Award (RFP 17-57)
Date: February 26, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract to
provide construction management services for the Robert Crown Community Center,
Ice Complex and Library (RFP 17-57) with Bulley & Andrews (1755 W. Armitage
Avenue, Chicago, Illinois, 60622). The initial contract recommendation is for pre-
construction services only in the amount of $41,510.00. A recommendation for
construction services will occur upon successful completion of the pre-construction
phase, completion of the project’s design documentation and negotiation of the
construction price.
Funding Source:
Funding for this project will be provided from Capital Improvement Program (CIP) 2018
General Obligation Bonds (Account 415.40.4118.65515 – 616017).
Livability Benefits:
Built Environment: Enhance public spaces
Education Arts & Community: Incorporate art and cultural resources; Provide quality
education from cradle to career
Health & Safety: Promote healthy, active lifestyles
Background:
On October 5, 2017, the City issued a Request for Proposal (RFP) to provide
construction manager services for the Robert Crown Community Center, Ice Complex
and Library (RCCCL). The intent of this RFP is to engage a qualified construction
management firm early in the project to allow for better integration of constructability
issues during design development. Further this RFP process allows the City to work in
an open book format with the construction manager throughout both the pre-
construction and construction phases to refine the project’s scope and better control
Memorandum
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construction costs and outcomes.
Analysis:
On November 7, 2018, the City received proposals from the following nine firms:
Firm Address
Bulley & Andrews 1755 W. Armitage Avenue, Chicago, IL
Ghafari Associates, LLC 122 S. Michigan Avenue, Suite 1500, Chicago, IL
Leopardo Companies, Inc. 5200 Prairie Stone Parkway, Hoffman Estates, IL
James McHugh Construction Co. 1737 S. Michigan Avenue, Chicago, IL
Nicholas & Associates, Inc. 1001 Feehanville Drive, Mount Prospect, IL
Norcon, Inc. 661 W. Ohio Street, Chicago, IL
Walsh Construction Company II, LLC 929 W. Adams Street Chicago, IL
W.B. Olson, Inc. 3235 Arnold Lane, Northbrook, IL
Wight Construction Services, Inc. 2500 North Frontage Road, Darien, IL
A selection committee consisting of members from the Public Works Agency,
Administrative Services Department, Parks Recreation and Community Services
Department, Library, and Friends of the Robert Crown Center reviewed the proposals
and scored the firms for project selection. A summary table of the scoring results is
below.
Consultant Qualifications and Expertise Project Understanding Price Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total Available Points 25 25 20 10 10 10 100
Bulley & Andrews 22 22 15 9 10 9 87
Ghafari 14 14 15 10 10 10 73
Leopardo 21 21 14 9 8 8 81
James McHugh 23 23 16 8 5 9 84
Nicholas 19 16 16 8 10 6 75
Norcon, Inc. 17 18 13 9 7 8 72
Walsh Construction 24 23 20 9 6 7 89
W.B. Olson, Inc. 22 21 15 9 10 7 84
Wight Construction 20 21 18 10 10 9 88
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Following initial scoring, the selection committee interviewed the five highest ranked
firms (Bulley & Andrews, James McHugh, Walsh Construction, W.B. Olson and Wight
Construction) to confirm their understanding of the project and overall expertise. After
the interview the committee rescored the interviewed firms with the following results:
Consultant
Pre-construction
Fee
Pre-interview
Score
Interview
score Total
Available Points 100 10 110
Bulley & Andrews $41,510.00 87 9 96
James McHugh $83,609.12 84 6 90
Walsh Construction $29,000.00 89 2 91
W.B. Olson, Inc. $50,000.00 84 6 90
Wight Construction $36,600.00 88 7 95
Based on the scoring results the selection committee recommends Bulley and Andrews
for this work at an initial preconstruction services amount of $41,510.00. Assuming
Bulley & Andrews completes the preconstruction services to the City’s satisfaction and
construction pricing is acceptable, staff will return with a recommendation to amend this
contract, adding construction services, at a future date.
Staff has worked with Bulley & Andrews on prior project with successful results. Staff
also checked Bulley & Andrews references and received highly favorable feedback.
Multiple references for similar projects indicated Bulley & Andrews performed as
dedicated, trusted partners who actively and creatively solved problems and helped to
reduce construction costs.
Bulley & Andrews is in compliance with the City’s M/W/EBE goal of 25% for the
preconstruction phase and intends to meet the goal during the construction phase.
Bulley & Andrews has also indicated a commitment towards meeting the City’s LEP
requirements during the construction phase. A review of their compliance with M/W/EBE
program goals is attached.
Legislative History:
None
Attachments:
Memo on M/W/EBE Compliance, dated 02/26/2018
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RFP 17-57, Robert Crown Community Center, Ice Complex and Library Construction Manager Services,
M/W/EBE Memo, 02.26.2018
To: Erika Storlie, Assistant City Manager
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
From: Tammi Nunez, Purchasing Manager
Subject: Robert Crown Community Center, Ice Complex and Library
Construction Manager Services, RFP 17-57
Date: February 26, 2018
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Robert Crown Community Center, Ice
Complex and Library Construction Manager Services, RFP 17-57, Bulley &
Andrew’s total base bid is $41,510.00, and they will receive 25% credit for
compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
The Bowa Group
7050 S. Stony Island Avenue
Chicago, IL 60649
Construction $10,540.00 X
Total M/W/EBE $10,540.00 25%
CC: Ashley King, Interim Chief Financial Officer / City Treasurer
Memorandum
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For City Council meeting of February 26, 2018 Item A4
Ordinance 34-O-18: Borrowing from the IEPA Loan Program
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: Ordinance 34-O-18, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Date: February 15, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 34-O-18 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply
Loan Program for the construction of the Clearwell 9 Replacement Project.
Funding Source:
This ordinance authorizes the City to borrow up to $25,000,000. The debt service will
be paid from the Water Fund. A copy of the long-term water fund analysis is attached
which includes this loan and the debt service for repayment.
Livability Benefits:
Built Environment: Manage water resources responsibly
Climate & Energy: Improve energy and water efficiency
Health & Safety: Improve emergency prevention and response, Enhance resiliency to
natural and human hazards
Background:
The finished water storage facilities at the Evanston Water Plant serve several
important functions:
• Provide equalization for system operation
• Meet regulatory requirements for disinfection contact time
• Provide emergency storage
The finished water storage facilities at the Evanston Water Plant have sufficient volume
to meet all applicable regulatory requirements as well as Evanston’s goal for emergency
Memorandum
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storage. Clearwell 9, built in 1934, is an important part of achieving these goals, as it
provides over half of the finished water storage capacity at the plant. A structural
inspection was performed on the clearwell in 2012. Analysis showed significant
deterioration and indicated that a replacement would be needed in the near future.
The replacement clearwell will be constructed in approximately the same location as the
existing clearwell.
Analysis:
The IEPA has reviewed and approved the project, as indicated in the attached letter
dated January 29, 2018, and has also issued a Categorical Exclusion from a detailed
environmental review of the project. The attached approval letter from IEPA indicates a
number of additional requirements prior to obtaining a loan commitment. Adoption of
this ordinance authorizing the City to borrow the funds is one of those requirements.
Attachments:
Ordinance 34-O-18
Water Fund analysis
Project Location Map
IEPA project approval letter dated January 29, 2018
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2/13/2018
34-O-18
AN ORDINANCE
Authorizing the City to Borrow Funds from
the Illinois Environmental Protection Agency
Public Water Supply Loan Program
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston, Cook
County, Illinois, (“City”) operates its potable water system, including all property, real,
personal, or otherwise owned or to be owned by the City or under the control of the City,
and used for water supply purposes, as well as for any and all further extensions,
improvements, and additions to the system; however, expressly excluding property
which from time to time is deemed by the City to be no longer useful or necessary to the
continued effective and efficient operation of the system or extensions, improvements or
additions which are at the time of construction, acquisition and installation expressly
excluded from the definition of system hereunder by the City, hereinafter referred to as
“System,” and in accordance with the provisions of Section 6(a) of Article VII of the 1970
Constitution of the State of Illinois and 30 ILCS 350/1 et seq., the Local Government
Debt Reform Act, hereinafter collectively referred to as the “Act.”
The City Council has determined that it is advisable, necessary and in the
best interests of public health, safety and welfare to improve the System. Said
improvements include the following:
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34-O-18
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Replace an existing 5.0 million gallon treated water storage tank at the
Evanston Water Plant. This involves demolishing an existing storage tank
and replacing it with a new concrete tank. All improvements are to be
constructed in accordance with the plans and specifications prepared by
the City of Evanston’s consulting engineer. All work herein described shall
be referred to as the “Project”.
The estimated cost of constructing and installing the Project, including engineering,
legal, financial, and other related expenses is twenty five million dollars ($25,000,000)
and there are insufficient funds on hand and lawfully available to pay such costs. Such
costs are expected to be paid for with a loan to the City from the Illinois Environmental
Protection Agency, hereinafter referred to as “IEPA,” through the Public Water Supply
Loan Program, hereinafter referred to as the “Program,” said loan to be repaid from
revenues of the System, and such loan is authorized to be accepted at this time
pursuant to the Act.
Pursuant to, and in accordance with, the provisions of the Act, the City is
authorized to borrow funds from the Program in the aggregate principal amount of
twenty five million dollars ($25,000,000) for the purpose of providing funds to pay the
costs of the Project. The loan to the City shall be made pursuant to a Loan Agreement,
including certain terms and conditions, between the City and the IEPA,
SECTION 2: This Ordinance 34-O-18 shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law, al l
pursuant to the Act and including, expressly, the home rule powers of the City pursuant
to Section 6(a) of Article VII of the Illinois Constitution of 1970.
SECTION 3: That it is necessary to public health, safety and welfare and
in the best interests of the City to construct the Project and that the System continue to
be operated in accordance with the provisions of the Act, and that for the purpose of
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34-O-18
~3~
constructing the Project, it is hereby authorized that funds be borrowed by the City of
Evanston in an aggregate principal amount not to exceed twenty five million dollars
($25,000,000).
SECTION 4: That, subject to the express provisions of this Ordinance,
the City may not adopt additional ordinances or amendments which provide for any
substantive or material change in the scope and intent of this Ordinance, including but
not limited to interest rate, preference or priority of any other ordinance with this
Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or
impair the obligation of the City to pay the principal and interest due to the Program
without the written consent of the IEPA.
SECTION 5: That repayment of the loan to the IEPA by the City, pursuant
to this Ordinance, is to be solely from the revenues derived from the System, as
hereinafter provided; the loan does not constitute an indebtedness of the City within the
meaning of any constitutional or statutory limitation. For the purposes hereof,
“revenues” (hereinafter “Revenues”) of the System means all income from whatever
source derived from the System, including investment income and the like, connection,
permit and inspection fees and the like, user charges of all kinds for the use and service
of the System, and including such transfers from the corporate funds or th e Water Fund
of the City as the City Council shall from time to time determine through the budget and
appropriation of such funds, or other proper action; but shall not include non-recurring
income from the sale of property of the System, governmental or other grants or loans,
and as otherwise determined in accordance with generally accepted accounting
principles for municipal enterprise funds. The repayment of the loan from the Revenues
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34-O-18
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shall in all events be made only after provision for the payment of “Operation and
Maintenance Costs” of the System, hereby defined to mean all costs of operating,
maintaining and routine repair of the System, including such items as wages, salaries,
costs of materials and supplies, taxes, power, fuel, insurance, including all payments for
such services to be made pursuant to long-term contracts for the provision of such
services, but shall not include debt service of any kind, depreciation, any capital reserve
requirements, and as otherwise determined in accordance with generally accepted
accounting principles for municipal enterprise funds. The City hereby pledges the
Revenues, after provision has been made for the payment of Operation and
Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge
such rates and impose such fees and charges for the use and service of the System as
shall be sufficient to pay in a timely manner all repayments as required on the load
pursuant to the terms of the Loan Agreement.
SECTION 6: That the City Council hereby authorizes acceptance of the
offer of a loan through the Program, including all terms and conditions of the Loan
Agreement (“Loan Agreement”), as well as all special conditions contained therein and
made a part thereof by reference. The loan funds awarded shall be used solely for the
purpose of the Project as approved by the IEPA in accordance with the terms and
conditions of the Loan Agreement.
SECTION 7: That the City Manager is hereby authorized and directed to
execute the Loan Agreement with the IEPA and to negotiate any additional terms or
conditions deemed to be in the best interests of the City.
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34-O-18
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SECTION 8: That the City hereby covenants and agrees that the
Revenues, after a provision is made for the payment of Operation and Maintenance
Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by
the Loan Agreement. The City reserves the right, without limitation of any kind, to issue
obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by
whatever name and including all loans) payable from the Revenues and prior in lien to,
on a parity of lien with, or subordinate in lien to the lien on the Revenues for the
repayment of the loan as provided in the Loan Agreement, as shall be determined by
the City Council; provided, however, that any covenants or agreements made by the
City for the benefit of the holders of such Obligations shall, at the time of the incurring of
such Obligations, also be made in a similar manner for the benefit of the obligation to
repay the loan as represented by the Loan Agreement.
The City intends that the obligation to repay the loan as evidenced in the
Loan Agreement shall bear interest as provided therein on a basis which is not tax-
exempt under the provision of the Internal Revenue Code of 1986, and the officers of
the City charged with the execution of the Loan Agreement shall act in accordance with
this stated intent.
SECTION 9: That if any section, paragraph, clause or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or
provision shall not affect any of the other provisions of this Ordinance.
SECTION 10: All ordinances or resolutions, or parts thereof, in conflict
herewith, are hereby repealed.
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34-O-18
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SECTION 11: As long as the City has outstanding revenue bonds
payable from revenues of the System that are senior to the revenue bond authorized by
this Ordinance, the City shall maintain an account, coverage and reserves equivalent to
the accounts, coverage and reserves required by the outstanding ordinances.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
________________________, 2018
_______________________________
Stephen Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected ProjectedRevenues 1Evanston Retail Water Sales$7,612,485 $8,145,359 $9,041,348 $10,035,896 $10,035,896 $10,487,512 $11,169,200 $11,615,968 $11,732,128 $11,849,449 $12,323,427Wholesale Water Sales$8,634,670 $10,250,000 $11,874,384 $14,527,115 $14,891,182 $17,078,620 $17,411,968 $17,752,393 $18,100,065 $18,455,156 $18,817,844Other Operating Revenue$626,358 $686,124 $705,702 $719,648 $733,589 $748,479 $764,233 $780,297 $797,106 $814,838 $832,896IEPA Loan Proceeds (L17‐5108)$25,000,000$0$0$0$0$0$0$0$0$0$0IEPA Loan Proceeds (other projects) 2$2,657,173 $8,090,000 $5,070,000 $18,150,000 $11,400,000 $2,500,000$0$0$0$0$0Bond Proceeds$0 $5,012,358 $4,334,692 $610,094$0$0$0$0$0$0$0Total Revenues$44,530,686 $32,183,840 $31,026,127 $44,042,754 $37,060,668 $30,814,611 $29,345,401 $30,148,658 $30,629,298 $31,119,443 $31,974,167ExpensesWater OM&R$12,852,310 $14,223,317 $14,396,489 $14,817,172 $15,266,735 $15,782,269 $16,624,887 $16,972,418 $17,216,914 $17,841,446 $18,553,807Capital Improvements 3$8,062,220 $16,781,000 $11,992,000 $23,548,000 $15,526,000 $6,977,000 $4,992,000 $6,321,000 $5,254,000 $5,390,000 $6,731,000Treated Water Storage Impts (L17‐5108)$25,000,000$0$0$0$0$0$0$0$0$0$0Debt Service (Existing)$1,776,682 $1,955,080 $1,744,936 $1,640,883 $1,641,826 $1,637,591 $1,640,386 $1,643,266 $1,641,970 $1,641,451 $1,641,059Debt Service (L17‐5108) 4$0 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100Debt Service (additional IEPA loans and GO bonds) $160,317 $244,578 $1,332,602 $2,476,598 $3,164,401 $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,315,235Total Expenses$47,851,528 $34,764,075 $31,026,127 $44,042,754 $37,159,062 $29,272,195 $28,132,608 $29,812,020 $28,988,219 $29,748,233 $31,801,201FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027Beginning Unrestricted Water Fund Balance$7,536,078 $4,215,235 $1,635,000 $1,635,000 $1,635,000 $1,536,606 $3,079,022 $4,291,814 $4,628,453 $6,269,532 $7,640,742Total Revenues$44,530,686 $32,183,840 $31,026,127 $44,042,754 $37,060,668 $30,814,611 $29,345,401 $30,148,658 $30,629,298 $31,119,443 $31,974,167Total Expenses$47,851,528 $34,764,075 $31,026,127 $44,042,754 $37,159,062 $29,272,195 $28,132,608 $29,812,020 $28,988,219 $29,748,233 $31,801,201Net Surplus (Deficit)($3,320,843) ($2,580,235)$0$0($98,394)$1,542,416 $1,212,792 $336,639 $1,641,079 $1,371,210 $172,966Ending Unrestricted Water Fund Balance$4,215,235 $1,635,000 $1,635,000 $1,635,000 $1,536,606 $3,079,022 $4,291,814 $4,628,453 $6,269,532 $7,640,742 $7,813,707Target Unrestricted Water Fund Balance$3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000NOTES:1. Evanston Retail Water Sale revenue and increased revenue from the Northwest Water Commission (a component of the Wholesale Water Rates revenue line item) will be used to repay the loan.2. Anticipated IEPA loan proceeds for all other IEPA loan funded projects (including projects already under construction prior to 2017 as well as future projects).3. The capital improvements budget includes approximately $3.5 million for annual water main replacement (increased annually for inflation), plus additional costs for water treatment and storage improvements.4. Conservatively estimated using the planning estimate of $33,000,000 with 1.76% interest rate and 20‐year repayment period.CITY OF EVANSTONTREATED WATER STORAGE IMPROVEMENTSPWSLP LOAN APPLICATION ‐ L17‐5108WATER FUND REVENUE AND REPAYMENT SCHEDULE194 of 312
FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 FY 2036 FY 2037 FY 2038Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected ProjectedRevenues 1Evanston Retail Water Sales$12,323,427 $12,323,427 $12,323,427 $12,323,427 $12,323,427 $12,323,427 $12,323,427 $12,323,427 $12,323,427 $12,323,427 $12,323,427Wholesale Water Sales$19,188,316 $19,566,760 $19,953,367 $20,298,341 $20,751,885 $21,164,213 $21,585,540 $22,016,091 $22,456,096 $22,905,794 $23,365,427Other Operating Revenue$851,825 $871,753 $892,011 $912,914 $934,864 $957,461 $980,900 $1,005,516 $1,030,699 $1,056,847 $1,084,721IEPA Loan Proceeds (L17‐5108)$0$0$0$0$0$0$0$0$0$0IEPA Loan Proceeds (other projects) 2$0$0$0$0$0$0$0$0$0$0Bond Proceeds$0$0$0$0$0$0$0$0$0$0$0Total Revenues$32,363,568 $32,761,939 $33,168,805 $33,534,681 $34,010,176 $34,445,101 $34,889,867 $35,345,034 $35,810,222 $36,286,068 $36,773,574ExpensesWater OM&R$18,913,713 $19,964,201 $20,038,637 $21,192,007 $21,302,927 $22,091,139 $22,653,214 $23,428,252 $24,243,560 $25,001,552 $25,785,201Capital Improvements 3$4,976,000 $5,125,000 $6,479,000 $5,437,000 $5,600,000 $6,968,000 $5,941,000 $6,120,000 $7,503,000 $6,492,000 $6,687,000Treated Water Storage Impts (L17‐5108)$0$0$0$0$0$0$0$0$0$0$0Debt Service (Existing)$1,639,227 $1,641,463 $1,642,413 $1,573,580 $1,334,868 $1,032,857 $883,836 $615,682 $443,707 $138,587$0Debt Service (L17‐5108) 4$1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100 $1,560,100Debt Service (additional IEPA loans and GO bonds) $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,315,235 $3,154,918 $1,510,557Total Expenses$30,404,275 $31,606,000 $33,035,385 $33,077,922 $33,113,130 $34,967,331 $34,353,385 $35,039,270 $37,065,601 $36,347,157 $35,542,858FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 FY 2036 FY 2037 FY 2038Beginning Unrestricted Water Fund Balance$7,813,707 $9,773,000 $10,928,940 $11,062,360 $11,519,119 $12,416,165 $11,893,936 $12,430,417 $12,736,182 $11,480,803 $11,419,714Total Revenues$32,363,568 $32,761,939 $33,168,805 $33,534,681 $34,010,176 $34,445,101 $34,889,867 $35,345,034 $35,810,222 $36,286,068 $36,773,574Total Expenses$30,404,275 $31,606,000 $33,035,385 $33,077,922 $33,113,130 $34,967,331 $34,353,385 $35,039,270 $37,065,601 $36,347,157 $35,542,858Net Surplus (Deficit)$1,959,293 $1,155,940 $133,420 $456,759 $897,046($522,230)$536,482 $305,765($1,255,379) ($61,089)$1,230,716Ending Unrestricted Water Fund Balance$9,773,000 $10,928,940 $11,062,360 $11,519,119 $12,416,165 $11,893,936 $12,430,417 $12,736,182 $11,480,803 $11,419,714 $12,650,430Target Unrestricted Water Fund Balance$3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000 $3,500,000NOTES:1. Evanston Retail Water Sale revenue and increased revenue from the Northwest Water Commission (a component of the Wholesale Water Rates revenue line item) will be used to repay the loan.2. Anticipated IEPA loan proceeds for all other IEPA loan funded projects (including projects already under construction prior to 2017 as well as future projects).3. The capital improvements budget includes approximately $3.5 million for annual water main replacement (increased annually for inflation), plus additional costs for water treatment and storage improvements.4. Conservatively estimated using the planning estimate of $33,000,000 with 1.76% interest rate and 20‐year repayment period.CITY OF EVANSTONTREATED WATER STORAGE IMPROVEMENTSPWSLP LOAN APPLICATION ‐ L17‐5108WATER FUND REVENUE AND REPAYMENT SCHEDULE195 of 312
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For City Council meeting of February 26, 2018 Item A5
Ordinance 11-O-18, Amending City Code Title 1, Chapter 8
For Introduction
To: Honorable Mayor and Members of the City Council
From: Grant Farrar, Corporation Counsel
Subject: Ordinance 11-O-18 - Amending City Code Title 1, Chapter 8
Date: February 26, 2018
Recommended Action:
City staff recommends City Council adoption of Ordinance 11-O-18 which amends Title
1, Chapter 8 of the City Code to reflect current City operations with respect to the
Finance Division.
Livability Benefit
Innovation & Process: Support local government best practices and processes.
Summary
The City Code revisions provided in Ordinance 11-O-18 are necessary to reflect the
current organization of City government and operations with respect to finance.
Finance is no longer a separate department and is now a division within the City
Manager’s Office. The Chief Financial Officer is the manager of the Finance Division
and reports to the City Manager.
Legislative History
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 11-O-18
Memorandum
198 of 312
1/31/2018
11-O-18
AN ORDINANCE
Amending City Code Title 1, Chapter 11 to Update the Chapter to
Current the City Organization and Operational Functions with the
Finance Division
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 1, Chapter 11 of the City Code of 2012 is hereby
amended to read as follows:
CHAPTER 11 – FINANCE DIVISION DEPARTMENT
SECTION:
1-11-1. - CREATION AND COMPOSITION.
There is hereby created a n executive department division of the City Manager’s Office
devoted to finance and budgeting referred to as which shall be known as the Finance
Division FINANCE DEPARTMENT. Theis Department Finance Division must shall be
administered by the Chief Financial Officer Finance Director who shall also be is the
City Treasurer Comptroller for purposes of statutory duties provided in the Illinois
Municipal Code, 65 ILCS 5/1 et seq. Other members of the Finance Division shallmust
be the duly appointed deputies and employees assigned thereto.
1-11-2. – CHIEF FINANCIAL OFFICER FINANCE DIRECTOR.
The Chief Financial Officer Director of Finance shall be is charged with the
responsibility of causing all financial records and accounts of the City to be duly kept.
The accounts must shall show at all time s the financial condition of the City, including
the estimated revenues, actual revenues, appropriations and expenditures of all
municipal funds. He/she is responsible for filing shall, each year, in the manner
required by law, file a certified copy of the tax levy ordinance with the County Clerk of
Cook County, and take such actions to publish or file any related ordinances or
resolutions as is required by law.
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11-O-18
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1-11-3. - DUTIES OF CHIEF FINANCIAL OFFICER FINANCE DIRECTOR AND CITY
COMPTROLLER.
(A) The Chief Financial OfficerFinance Director/City Treasurer City Comptroller shall
have the must responsibly ility to safeguard, conserve and protect the financial assets
of the City.
(B) Custody of Books and Papers. The Chief Financial Officer Finance Director/City
Treasurer Comptroller must shall have the take charge, custody and control of all
deeds, leases, warrants, vouchers, books and papers, the custody and control of
which is not given to any other officer.
(C) Special Assessments. The Chief Financial Officer Finance Director/City
Comptroller must assume shall have the accounting responsibilities associated with
special assessments as determined by the Board of Local Improvements set forth in
Title 7, 15, Chapter 15 7 of this Code.
(D) Additional Duties. The Chief Financial OfficerFinance Director/City Comptroller
/City Treasurer mustshall perform such other duties and be subject to such other rules
and regulations as the City Council or the City Manager may, from time to time,
provide and establish.
1-11-4. - ANNUAL AUDIT.
As soon as practicable at the close of the year, and no later than six (6) months
thereafter, there must shall be an audit of all accounts of the City made by a
competent person authorized to act as an auditor under the laws of the State, to be
designated by the City Council. Copies of such audit report mustshall be filed with the
City Clerk and with the State Comptroller and in such other places as may be required
by law.
1-11-5. - BUDGET POLICY.
(A) Fiscal Year. The 2011 fiscal year of the C ity shall begin March 1, 2011 and close
on December 31, 2011. Beginning on January 1, 2012, tThe fiscal year of the City
shall commences on January 1 of each year and close s on December 31 of each
year.
(B) Passage of Annual Budget. The annual budget mustshall be adopted by the City
Council before the beginning of the fiscal year to which it applies. Passage of the
annual budget mustshall be completed in lieu of passage of the appropriation
ordinance heretofore annually enacted. The annual budget mustshall be published in
the manner provided in Subsection (G) below.
(C) Budget ManagerOfficer. There is hereby created the office of Budget Officer. The
Budget Manager Officer shall be is appointed by the City Manager and shall must
perform such duties as are assigned by the City Manager and as set forth in Section
1-8-3 (D) of this Code and required by the Illinois Municipal Code .
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11-O-18
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(D) Compilation and Contents of Budget. On or before October 31 of each year
beginning in 2011, the City Manager shall must submit to the City Council an annual
Municipal budget,. such This budget to must contain estimates of revenues available
to the City Municipality for the fiscal year for which the budget is drafted, together with
recommended expenditures for the City Municipality and all of the City’s Municipality's
departments, commissions and boards. Revenue estimates and expenditure
recommendations mustshall be presented in a manner which is in conformity with
standard good fiscal management practices. Each fiscal year budget shallmust show
the specific fund source(s) for from which each all anticipated expenditures shall be
made.
(E) Funds for Contingency Purpose. The annual budget may contain money set aside
for contingency purposes not to exceed ten (10) percent of the total bud get.
(F) Revision of Annual Budget. The Municipal Budget ManagerOfficer, subject to
approval by the City Manager, shall have is granted the powerauthority to revise the
budget within any separate fund as may be required. The corporate authori ties, by a
vote of two-thirds (2/3) of the members then holding office, shall have the authority to
may revise the budget by transferring monies from one fund to another or adding to
any fund. No rRevisions of to the annual budget shall be may be presented if made
increasing the budget in the event monies are not available to do so.
(G) Public Hearing, Notice and Inspection of Budget. At least one public hearing
shallmust be held by the City Council on the tentative annual budget prior to final
action by the City Council . Notice of this hearing shallmust be given by publication in a
newspaper having a general circulation in the City at least ten (10) days prior to the
time of the public hearing. Copies of the tentative annual budget mustshall be made
available for public inspection in printed or typewritten form in the office of the City
Clerk for at least ten (10) days prior to the hearing. After said hearing, the tentative
budget may be further revised and passed without further notice, inspection or
hearing.
(H) Abandonment. This Section may be abandoned only by a vote of two -thirds (2/3)
of the corporate authorities then holding office.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 11-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity must not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
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SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and must be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: Ordinance 11-O-18 is in full force and effect after its
passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 26, 2018 Item A6
Ordinance 32-O-18: Decreasing Class D Liquor License for Kabul House
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Liquor Licensing Manager & Legal Analyst
Subject: Ordinance 32-O-18, Decreasing the Number of Class D Liquor Licenses for
Kabul House located at 2424 Dempster Street, Evanston
Date: February 12, 2018
Recommended Action:
Staff recommends City Council adoption of Ordinance 32-O-18. Staff recommends
suspension of the rules for Introduction and Action at the February 12, 2018 City
Council meeting.
Livability Benefit:
Innovation & Process: Support local government best practices and processes.
Summary:
Ordinance 32-O-18 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to decrease the number of authorized Class D liquor licenses from fifty-one
(51) to fifty (50). Kabul House located at 2424 Dempster Street, Evanston is not
renewing its liquor license. This Ordinance amends the City Code to reflect the
decrease in Class D liquor licenses.
Legislative History:
N/A
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 32-O-18
Memorandum
203 of 312
02/12/18
32-O-18
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Decrease the Number of
Class D Liquor Licenses from Fifty-One to Fifty
(Kabul House located at 2424 Dempster Street, Evanston)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 51 50 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from fifty-one (51) to fifty (50) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in 3-
4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D
licenses only during the period when their patrons are offered a complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
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payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than to fifty-one (51) (50) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 26, 2018 Item A7
Ordinance 31-O-18 Creating New Class X Liquor License
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 31-O-18, Amending City Code Section 3-4-6 By Creating the
New Class X Liquor License
Date: February 26, 2018
Recommended Action:
Local Liquor Commissioner recommends City Council to adopt Ordinance 31-O-18.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
The City of Evanston’s (“City”) does not have annual liquor license tailored to arts and
crafts studios that allow for the sale of beer and wine for on-site consumption. Drew
Valko, owner of Board and Brush Creative Studio, approached the City of Evanston’s
Liquor Control Review Board (“LCRB”) requesting the addition of a new annual liquor
license for arts and craft studios. Ordinance 31-O-18 was prepared to allow arts and
crafts studios the sale of beer and wine for on-site consumption. Particular provisions to
note for the onsite consumption of beer and wine are as follows:
1. The Class X Liquor License requires licensees to provide food service where
beer or wine is offered for on-site consumption.
2. Class X Liquor License holders must have at least one BASSET-certified site
manager on premises whenever beer or wine is available for on-site
consumption.
3. The sale of beer or wine must only take place between 12:00 p.m. to 9:00 p.m.
Monday through Friday and between 11:30 a.m. to 10:00 p.m. Saturday through
Sunday.
4. Licensees can serve no more than three servings of beer or wine to any person
in a day.
If this license class is created, Board and Brush Creative Studio would still have to
submit an application to receive a Class X Liquor License and otherwise comply with all
pertinent City Code requirements.
Memorandum
206 of 312
Legislative History:
The LCRB discussed the issues regarding the creation of a new liquor license to serve
beer and wine in arts and crafts studios during the January 31, 2018 LCRB meeting.
The annual X liquor license fee is one thousand five hundred dollars ($1,500.00).
-------------------------------------------------------------------------------------
Attachment:
Ordinance 31-O-18
Minutes of the January 31, 2018 Liquor Control Review Board meeting
207 of 312
2/12/2018
31-O-18
AN ORDINANCE
Amending City Code Section 3-4-6 By Creating the New Class X Liquor
License
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Table 1 of Section 3-4-6 of the Evanston City Code of 2012,
as amended, is hereby further amended and revised to add the following:
X Arts and
Crafts Studio
Beer/Wine None $1,500 $1,500 0 None 12 p.m. —
9 p.m.
(Mon-Fri);
11:30 a.m.
— 10 p.m.
(Sat-Sun)
SECTION 2: Subsection 3-4-6 of the Evanston City Code of 2012, as
amended, is hereby further amended by the enactment of a new Subsection (X) thereof,
“Class X Liquor License”, to read as follows:
(X) CLASS X licenses, which authorizes the sale of beer and wine for consumption
at an arts and crafts studio, is limited to patrons of at least twenty-one (21) years
of age. Such arts and crafts studio liquor licenses are issued subject to the
following conditions:
1. An arts and crafts studio is defined as a place kept, used, maintained,
advertised, or held out to the public as a place in which the public may
participate in activities that include painting, ceramics, woodworking, and
craft design and construction projects utilizing fibers, metals, wood, or
glass.
2. The sale and service of alcoholic beverages to a patron can only be a
complement and be accessory to the patron’s participation in craft-making
activities. Alcoholic beverages cannot be sold or served at any time when
a craft-making session is not in actual operation.
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3. Licensees who offer servings of beer or wine for on-site consumption must
provide expanded food service which includes such items as sandwiches,
flatbreads, empanadas, hot dogs, salads, or other similar a la carte items
to customers who are purchasing beer or wine.
4. Licensees must not provide more than three (3) servings of beer or wine
to any person in a day. Each serving must not exceed five (5) fluid
ounces for wine and twelve (12) fluid ounces for beer.
5. Class X licensees must have at least one (1) BASSET-certified site
manager on-premises whenever beer or wine is available for on-site
consumption. All persons who sell, open, pour, dispense or serve beer or
wine must be BASSET certified. Class X licensees must provide food
service whenever beer or wine is available for on-site consumption, in
accordance with the specifications applicable to retail sale for on-site
consumption. The licensee is strictly liable for complying with all provisions
regarding food service. Beer or wine for retail sale for on-site consumption
must be sold and dispensed only in plastic containers provided by the
licensee. Beer or wine sold within the licensed premises for consumption
on the premises must not be removed from the licensed premises. No
alcoholic liquor will be brought onto the licensed premises or consumed on
the licensed premises other than the beer or wine sold at retail.
6. The sale of beer or wine must only take place from 12:00 p.m. to 9:00
p.m., Monday through Friday and from 11:30 a.m. to 10:00 p.m., Saturday
through Sunday. No beer or wine may be consumed on the premises after
10:30 p.m. on any given day.
7. Every employee of a Class X licensee who participates in the sale of beer
or wine, pursuant to this license class, must be BASSET-certified.
The applicant for the renewal only of such licenses may elect to pay the amount
herein required semiannually or annually. Such election must be made at the
time of application.
The annual single payment fee for initial issuance or renewal of such license is
one thousand five hundred dollars ($1,500.00).
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, is one thousand five hundred seventy five dollars ($1,575.00).
No more than zero (0) such license(s) will be in force at any one (1) time.
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SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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C
MEETING MINUTES
Liquor Control Board
Wednesday, January 31, 2018 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner);
Marion Macbeth; Dick Peach
Members Absent: None
Staff Present: Grant Farrar, Theresa Whittington
Others Present: Lenice Levy (Good to Go); Dennis Levy (Good to Go);
Rob Spengler (Board & Brush); Drew Valko (Board & Brush); Shannon
Valko (Board & Brush); Michael binsteil (Binny’s); Kevin Gazly (Binny’s);
Greg Versch (Binny’s)
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
11:03 a.m.
NEW BUSINESS
Good to Go Jamaican Cuisine, LLC dba Good to Go, 711 Howard Street
Lenice Levy (LL), owner, requested approval of a class D (restaurant/liquor) liquor
license. LL explained that she and her husband (Dennis Levy) purchased the building
at 711 Howard street and are in the process of renovating it. For 16 years they have
owned and operated Good to Go on the Chicago side of Howard street. They are long
time Evanston residents and are excited to move the restaurant across the street into
the renovated building on the Evanston side of Howard. Good to Go will be a full service
restaurant with a private event space that can accommodate 150 people. Mayor
Hagerty inquired if Good to Go has had any alcohol violations related to underage
drinking at its Chicago establishment. LL responded that there have been no issues.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
issuance of a liquor license to be introduced at the City Council meeting on February
12, 2018.
Target Corporation, Dba Target Stores T3283, 1616 Sherman Ave
Krysanna Bowery (KB), Team Leader, attended the meeting on behalf of Target and
requested approval of a Class F (grocery/liquor) license. KB stated that Target wished
to be a one stop shop with alcohol to cater to customer needs. She stated that most
neighboring city Target stores sell alcohol. 1400 stores nationwide sell liquor. Target
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conducts extensive training of its Team Leaders on responsible sale of alcohol with a
90% and greater test score. The point of sale system in place at Target requires
cashiers to obtain photo ID from all customers purchasing alcohol. Marion Macbeth
reminded KB of the close proximity to NU. Mayor Hagerty asked if all cashiers are
BASSET trained. KB explained that only Team Leaders are BASSET trained and
cashiers undergo internal liquor training. Mayor Hagerty asked if she has had any
issues with underage drinking at Target stores. KB responded that there have not been
any issues in any of the stores she has worked at over the past 12 years. Mayor
Hagerty reminded KB of the privilege and responsibility of having a liquor license and
that there is a zero tolerance for underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
issuance of a liquor license to be introduced at the City Council meeting on February
12, 2018.
Board and Brush Creative Studio, 802 Dempster
Drew Valko (DV), owner, requested approval of a new liquor license classification for an
Arts and Craft studio that hosts activities involving "painting, ceramics, woodworking,
craft design, and construction projects utilizing fibers, metals, wood or glass" to be able
to serve beer and wine to customers for on-premises consumption. He explained that
Board & Brush is a franchise that hosts wood board décor workshops 3-4 nights a week
and weekends. Wood is distressed at the beginning of class using drill and hammers
and similar tools. These are all put away within the first 10-15 minutes of class. Classes
are instructor led. The remainder of class is spent sanding, painting and staining. There
are about 200 locations and the average consumption is 1-2 drinks. They are seeking
beer and wine only. Mayor Hagerty characterized the business as an “experiential”
business. Shannon Valko stated that it’s a social gathering experience. Dick Peach said
he was not thrilled about adding yet another liquor license classification but said it is a
unique application and has no issue creating a license class for it. Marion Macbeth
appreciated that the distressing tools are put away early in the process. Shannon Valko
stated that there are over 200 location and almost all offer alcohol. Similar new liquor
license classes have been adopted in Park Ridge, Downers Grove and New Lennox.
The owners of Board & Brush also own Little Beans Café in Evanston. Mayor Hagerty
said he was amenable to creating a new liquor license class. Grant Farrar clarified the
process and stated that the new license class would be presented to City Council first.
Once the new license class is created, the applicant can submit an applicaiotn for
issuance of liquor license. Mayor Hagerty reminded the applicants of he zero tolerance
for underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
creation of a new liquor license classification to be introduced at the City Council
meeting on February 26, 2018.
Binny’s Beverage Depot, 111 Chicago Ave
Mayor Hagerty shared his appreciation to Binny’s for listening to his concerns about the
proposed amendments to license class K. Mayor Hagerty asked Binny’s
representatives to introduce themselves and discuss the revised proposal to amend
license class F-1. Michael Binstein (MB), owner, stated that Binny’s was started in 1948
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by his father. It is a private, family-owned business. It offers a range of products not
currently offered in Evanston. Binny’s has been interested in opening in Evanston for
15years and feels it has finally found the right location at 111 1 Chicago Ave. Binny’s
needs a big store to house its big selection. It has 30 employees on staff on a typical
day. MB said the crux of the proposed F-1 changes revolve around craft beer container
sizes and education and tasting seminars to customers. Smaller craft beer sizes are
needed to be able to offer the best selection. He further suggests changing those sizes
for all license class holders. Binny’s has nationally acclaimed educators that offer
tasting seminars to customers. These sorts of seminars are currently offered at the
Lincoln Park and Highland Park locations. He would like to offer similar events in the
Evanston store. At the request of Mayor Hagerty, Grant Farrar (GF) summarized the
differences between Classes K and F-1. GF explained that the main differences related
to scale and fees. Binny’s proposal would require amendments to the existing class F -1.
Craft beer container sizes have been evolving rapidly. Binny’s requested changes to
container size could be extended to other license classes should they seek a similar
amendment. Mayor Hagerty asked MB to discuss what sort of food products would
Binny’s stock. MB said Binny’s would have a modest selection of “drink local and eat
local” items. It will be a rotating selection of items from local artisans from food and
liquor. It is a new and exciting category for Binny’s.
The meeting was turned over to pubic comments. Eight (8) people spoke and asked
questions. Some questions pertained to fees, zoning and square footage. Others
included comments that class K is not appropriate; a Class E would be more
appropriate; that Binny’s should not be granted any amendments; Binny’s should have
to “play by the rules” and requests that Binny’s sell food items.
Mayor Hagerty summarized the issues and challenges to the Class K, E and F licenses
with respect to Binny’s. He noted that the issue raised about Class F businesses
opening within 500 feet of each other illustrates the need to clean up conflicts that exist
in the city’s liquor code since the City already has businesses that are not in compliance
with that particular requirement. Mayor Hagerty asked staff and liquor board members if
it has previously made modifications to liquor license classes in the past. Grant Farrar
responded “many times” by applicants and prospective applicants and estimates about
50 amendments over the past eight years. He summarized the various amendments
made to license class K in 2009, 2013, and 2015 at the request of current license
holders. Marion Macbeth commented that many of the amendments were made at the
request and benefit of small business owners and feels the double standard for a larger
business is not appropriate. Dick Peach agrees and adds that at the time the Class E
liquor store license was created it was restricted to downtown because liquor sales were
still relatively new to Evanston. Evanston 1st Liquors was one of the very first licenses
issued. The thought was that containing alcohol to downtown would allow the City to
better control it. Since then, Evanston has changed a lot and it has added a lot of new
liquor licenses such as boutique wine stores and distilleries and craft breweries. He
feels the board must be careful not to reject new ideas just because they come from a
“big box”. He feels the City should be accommodating and not shut the door on any
business. Mayor Hagerty said he likes the revised focus on the Class F. He agrees with
Alderman Wynne’s desire to see some uniqueness with regards to a deli, cheese,
demonstration kitchen or other similar food offerings. Alderman Rainey offered that
Binny’s is so different that it might benefit from a new license class. Mayor Hagerty
agreed that another F category, such as an F-2 might be more appropriate. Grant
Farrar offered that the comments received by email and LCRB meeting will reviewed
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and incorporated as an amendment to license class F (F-2) or a brand new license
classification, depending on the direction given by the board. Presentation of an
ordinance to City Council is tentatively set for February 28th to allow time for staff to
review the issues and comments and to get further details from Bin ny’s regarding its
specific business model.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
creation of a new liquor license classification to be tentatively introduced at the City
Council meeting on February 26, 2018.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor at 12:28 p.m. January 31, 2018.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of February 26, 2018 Item A8
Ordinance 33-O-18 Creating New Class F-2 Liquor License
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 33-O-18, Amending City Code Section 3-4-6 By Creating the
New Class F-2 Liquor License for a Retail Liquor Dealer/Gourmet Food
and Amenity Store
Date: February 26, 2018
Recommended Action:
Local Liquor Commissioner and staff recommend City Council adopt Ordinance 33-O-
18.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Michael Binstein, owner of Binny’s, approached the City of Evanston’s Liquor Control
Review Board (“LCRB”) requesting the creation of a new liquor license at 1111 Chicago
Avenue. The subject premises was previously a Whole Foods that held a Class F liquor
license as a grocery store.
Following LCRB consideration of the request, and the resulting discussion regarding
same, staff drafted this Ordinance 33-O-18 creating the new Class F-2 license.
Particular provisions to note are as follows:
1. The Class F-2 Liquor License requires licensees to provide food service where
alcoholic liquor is offered for on-site consumption.
2. Class F-2 Liquor License holders must have at least one BASSET-certified site
manager on premises whenever alcoholic liquor is available for on-site
consumption.
3. The sale of alcoholic liquor must only take place between 8:00 a.m. to 12:00 a.m.
Monday through Sunday.
4. A Class F-2 licensee must offer for sale fine cheeses, deli and gourmet food
products, related accessories, baked goods or cereal grains, charcuterie,
canned, refrigerated or frozen prepared food products, books and magazines, or
dry goods such as stemware or glasses.
Memorandum
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Staff specifically notes that Section 4 of the Ordinance sets a goal for local preferences
regarding employment and retail sale of products, as follows:
SECTION 4: Any prospective applicant for a Class F-2 license must
prioritize hiring Evanston residents for employment at the licensed
premises, and, prioritize the retail sale of local Evanston artisan food and
liquor products at the licensed premises.
To differentiate this proposed license class from the Class K (Vinic, Wine Goddess,
Beer on Central) licenses, consumption of alcoholic liquor is not allowed in an outdoor
patio or sidewalk cafe. Ordinance 33-O-18 also eliminates the prohibition that a license
holder not be within 500 feet of another Class F-1 or Class F liquor licensee. Class F-2
does not permit on-site consumption of beer or wine on the premises (except for
sampling or tasting) like the Class F-1 license in place for the Green Bay Road Whole
Foods.
Legislative History:
The LCRB discussed the issues regarding the creation of a new liquor license at the
Chicago Avenue location during the January 31, 2018 LCRB meeting. This also
followed a community meeting convened by Ald. Wynne regarding this issue.
This Ordinance imposes similar and consistent requirements for retail liquor dealers
selling gourmet food products, which are similar to the requirements for smaller wine,
beer, and spirit shops. The Mayor and the LCRB indicated to current Class K licensees
that they may request similar license language regarding smaller retail sale sizes as that
set forth in subsections 1-3 of this Ordinance. The legislative record reflects that Class
K licensees received 3 license modifications in 2013-2015 to accommodate expanding
business concepts.
The annual F-2 liquor license fee for initial issuance is forty thousand dollars
($40,000.00) and the renewal fee is thirteen thousand dollars ($13,000.00).
-------------------------------------------------------------------------------------
Attachment:
Ordinance 33-O-18
Minutes of the January 31, 2018 Liquor Control Review Board meeting
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2/20/2018
33-O-18
AN ORDINANCE
Amending City Code Section 3-4-6 By Creating the New Class F-2
Liquor License
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Legislative Statement. The Illinois Liquor Control Act, 235
ILCS 5/1-1 et seq., (the “Act”), prescribes minimum requirements to regulate liquor
license establishments in the State of Illinois, and Section 5/4-1 of the Act confers
authority upon the Mayor and City Council to establish such conditions, regulations and
restrictions upon the issuance of local liquor licenses consistent with law as the public
good and convenience require. The Mayor as Local Liquor Control Commissioner, and
the Liquor Control Review Board considered the request made by Michael Binstein for
creating a new liquor license class to enable a licensed establishment to be located at
1111 Chicago Avenue in Evanston. This premises has been vacant since March 2017
generating no sales tax or employment for Evanston residents. The City of Evanston
Code authorizes the Mayor and City Council to create a liquor license with special
conditions. Higher application and renewal fees under the proposed F-2 liquor license
bear a reasonable relationship to the City’s cost of regulatio n. Under Illinois law and the
Evanston City Code, the Mayor and the City Council may create new liquor license
classes to account for new economic development and business models offered by a
prospective liquor licensee, while at the same time, ensuring such licensee is regulated
accordingly.
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SECTION 2: Table 1 of Section 3-4-6 of the Evanston City Code of 2012,
as amended, is hereby further amended and revised to add the following:
F-2 Retail Liquor
Dealer/Gourmet
Food and
Amenity Store
Liquor Liquor $40,000 $13,000 0 None 8 a.m. —
12 a.m.
(Mon-Sun)
SECTION 3: Subsection 3-4-6 of the Evanston City Code of 2012, as
amended, is hereby further amended by the enactment of a new Subsection (F-2)
thereof, “Class F-2 Liquor License”, to create a new license with the following special
conditions and restrictions to read as follows:
(F-2) CLASS F-2 licenses, which authorizes the retail sale of packaged alcoholic liquor
for consumption off premises and on the premises to persons of at least twenty-
one (21) years of age. Class F-2 licenses are subject to the following conditions
and limitations for the sale of alcohol, in original packages, unopened only:
1. It is unlawful for a Class F-2 licensee to sell a single container of beer for
consumption off premises unless the volume of the container is greater
than forty (40) fluid ounces or 1.18 liters, or, a single container of craft
beer for consumption off premises unless the volume of the container is
greater than ten (10) ounces or 0.296 liters. It is unlawful for a licensee to
bundle, tape, package, or otherwise manipulate single containers of beer
for sale as a set. Any such manipulation of packaging is a violation of this
Subsection. Nothing in this Subsection is construed as prohibiting the sale
of packages containing six (6) single containers of beer, including such
packages consisting of various single containers of beer chosen by the
consumer.
2. It is unlawful for a Class F-2 licensee to sell a single container of wine for
consumption off premises unless the container is greater than 6.32 fluid
ounces or 0.187 liters.
3. It is unlawful for a Class F-2 licensee to sell a single container of alcoholic
liquor for consumption off premises, except beer and wine which are
regulated by Subsections (F-2)(1) and (F-2)(2) of this Section, unless the
container is greater than 1.69 fluid ounces or 0.050 liters.
4. The sale of alcoholic liquor at retail for off-site consumption pursuant to
the Class F-2 license may begin after 8:00 a.m., Monday through Sunday.
Alcoholic liquor for off-site consumption cannot be sold after the hour of
12:00 midnight on any day.
5. A Class F-2 licensee must provide a minimum of twenty thousand
(20,000) square feet of production, preparation, and display area in which
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direct retail sale of food items or related products are prepared and are for
sale. The gross floor area must include premises within the exterior walls
of the grocery store, but does not include any outdoor patio, parking,
storage or display areas.
6. A Class F-2 licensee must offer for sale fine cheeses, deli and gourmet
food products, related accessories, baked goods or cereal grains,
charcuterie, canned, refrigerated or frozen prepared food products, books
and magazines, or dry goods such as stemware or glasses.
7. Alcoholic liquor sold in original packages and intended for consumption off
the premises cannot be opened or consumed on the premises.
The sale of alcoholic liquor is permitted for tasting/sampling on the premises
subject to the following conditions:
8. Licensees who offer servings of alcoholic liquor for on-site
tasting/sampling must provide food service such as cheese, crackers,
snack food, or other similar deli-style items to customers who are
tasting/sampling alcoholic liquor.
9. Wine tasting is permitted only during authorized hours of business.
Licensees must not provide more than three (3) free samples, each of
which must not exceed one (1) fluid ounce, to any person in a day.
Licensees may sell wine samples, but the volume of any wine sample sold
must not exceed six (6) fluid ounces and the total volume of all samples
sold to a person in a day must not exceed twelve (12) fluid ounces.
Licensees must not provide and/or sell more than a total of fifteen (15)
fluid ounces of wine samples to any person in a day.
10. Beer tasting of only the beers permitted to be sold under this classification
for consumption off-premises is permitted only during authorized hours of
business. Licensees must not provide more than three (3) free samples,
each of which must not exceed two (2) fluid ounces, to any person in a
day. Licensees may sell beer samples, but the volume of any beer sample
sold must not exceed twelve (12) fluid ounces and the total volume of all
samples sold to a person in a day must not exceed twenty-four (24) fluid
ounces. Licensees must not provide and/or sell more than a total of thirty
(30) fluid ounces of beer samples to any person in a day.
11. Alcoholic spirit tasting is permitted only during authorized hours of
business. Licensees must not provide more than three (3) free samples,
each of which must not exceed one quarter (0.25) fluid ounce, to any
person in a day. Licensees may sell alcoholic spirit samples, but the
volume of any alcoholic spirit sample sold must not exceed one (1) fluid
ounces and the total volume of all samples sold to a person in a day must
not exceed two (2) fluid ounces. Licensees must not provide and/or sell
more than a total of two and seventy-five hundredths (2.75) fluid ounces of
alcoholic spirit samples to any person in a day.
12. Under no circumstance is the consumption of alcoholic liquor allowed in
an outdoor patio or sidewalk cafe.
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13. The sampling of alcoholic liquor is adjunct to the operation of a retail liquor
dealer/gourmet food and amenity store, and the premises cannot be
advertised or otherwise held out to be a drinking establishment.
14. Under no circumstance can the sale of alcoholic liquor take place outside
of the normal business hours of the retail liquor store.
15. Class F-2 licensees must have at least one (1) BASSET-certified site
manager on-premises whenever alcoholic liquor is available for on-site
tasting/sampling. All persons who sell, open, pour, dispense or serve
alcoholic liquor must be BASSET certified. Class F-2 licensees must
provide food service whenever alcoholic liquor is available for on-site
tasting/sampling. The licensee is strictly liable for complying with all
provisions regarding food service. Alcoholic liquor for retail sale for on-site
tasting/sampling must be sold and dispensed only in plastic containers
provided by the license, and must not be removed from the licensed
premises. No alcoholic liquor will be brought onto the licensed premises or
consumed on the licensed premises other than the alcoholic liquor sold at
retail.
The applicant for the renewal only of such licenses may elect to pay the amount
herein required semiannually or annually. Such election must be made at the
time of application.
The annual single payment fee for initial issuance of such license is forty
thousand dollars ($40,000.00). The annual single payment fee for renewal of
such license is thirteen thousand dollars ($13,000.00).
No more than zero (0) such license(s) will be in force at any one (1) time.
SECTION 4: Any prospective applicant for a Class F-2 license must
prioritize hiring Evanston residents for employment at the licensed premises, and,
prioritize the retail sale of local Evanston artisan food and liquor products at the licensed
premises.
SECTION 5: Subsection 3-4-6(F-1)(5) of the Evanston City Code of 2012,
as amended, is hereby deleted in its entirety.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
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any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 9: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: February 26, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 4
C
MEETING MINUTES
Liquor Control Board
Wednesday, January 31, 2018 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner);
Marion Macbeth; Dick Peach
Members Absent: None
Staff Present: Grant Farrar, Theresa Whittington
Others Present: Lenice Levy (Good to Go); Dennis Levy (Good to Go);
Rob Spengler (Board & Brush); Drew Valko (Board & Brush); Shannon
Valko (Board & Brush); Michael binsteil (Binny’s); Kevin Gazly (Binny’s);
Greg Versch (Binny’s)
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
11:03 a.m.
NEW BUSINESS
Good to Go Jamaican Cuisine, LLC dba Good to Go, 711 Howard Street
Lenice Levy (LL), owner, requested approval of a class D (restaurant/liquor) liquor
license. LL explained that she and her husband (Dennis Levy) purchased the building
at 711 Howard street and are in the process of renovating it. For 16 years they have
owned and operated Good to Go on the Chicago side of Howard street. They are long
time Evanston residents and are excited to move the restaurant across the street into
the renovated building on the Evanston side of Howard. Good to Go will be a full service
restaurant with a private event space that can accommodate 150 people. Mayor
Hagerty inquired if Good to Go has had any alcohol violations related to underage
drinking at its Chicago establishment. LL responded that there have been no issues.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
issuance of a liquor license to be introduced at the City Council meeting on February
12, 2018.
Target Corporation, Dba Target Stores T3283, 1616 Sherman Ave
Krysanna Bowery (KB), Team Leader, attended the meeting on behalf of Target and
requested approval of a Class F (grocery/liquor) license. KB stated that Target wished
to be a one stop shop with alcohol to cater to customer needs. She stated that most
neighboring city Target stores sell alcohol. 1400 stores nationwide sell liquor. Target
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conducts extensive training of its Team Leaders on responsible sale of alcohol with a
90% and greater test score. The point of sale system in place at Target requires
cashiers to obtain photo ID from all customers purchasing alcohol. Marion Macbeth
reminded KB of the close proximity to NU. Mayor Hagerty asked if all cashiers are
BASSET trained. KB explained that only Team Leaders are BASSET trained and
cashiers undergo internal liquor training. Mayor Hagerty asked if she has had any
issues with underage drinking at Target stores. KB responded that there have not been
any issues in any of the stores she has worked at over the past 12 years. Mayor
Hagerty reminded KB of the privilege and responsibility of having a liquor license and
that there is a zero tolerance for underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
issuance of a liquor license to be introduced at the City Council meeting on February
12, 2018.
Board and Brush Creative Studio, 802 Dempster
Drew Valko (DV), owner, requested approval of a new liquor license classification for an
Arts and Craft studio that hosts activities involving "painting, ceramics, woodworking,
craft design, and construction projects utilizing fibers, metals, wood or glass" to be able
to serve beer and wine to customers for on-premises consumption. He explained that
Board & Brush is a franchise that hosts wood board décor workshops 3-4 nights a week
and weekends. Wood is distressed at the beginning of class using drill and hammers
and similar tools. These are all put away within the first 10-15 minutes of class. Classes
are instructor led. The remainder of class is spent sanding, painting and staining. There
are about 200 locations and the average consumption is 1-2 drinks. They are seeking
beer and wine only. Mayor Hagerty characterized the business as an “experiential”
business. Shannon Valko stated that it’s a social gathering experience. Dick Peach said
he was not thrilled about adding yet another liquor license classification but said it is a
unique application and has no issue creating a license class for it. Marion Macbeth
appreciated that the distressing tools are put away early in the process. Shannon Valko
stated that there are over 200 location and almost all offer alcohol. Similar new liquor
license classes have been adopted in Park Ridge, Downers Grove and New Lennox.
The owners of Board & Brush also own Little Beans Café in Evanston. Mayor Hagerty
said he was amenable to creating a new liquor license class. Grant Farrar clarified the
process and stated that the new license class would be presented to City Council first.
Once the new license class is created, the applicant can submit an applicaiotn for
issuance of liquor license. Mayor Hagerty reminded the applicants of he zero tolerance
for underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
creation of a new liquor license classification to be introduced at the City Council
meeting on February 26, 2018.
Binny’s Beverage Depot, 111 Chicago Ave
Mayor Hagerty shared his appreciation to Binny’s for listening to his concerns about the
proposed amendments to license class K. Mayor Hagerty asked Binny’s
representatives to introduce themselves and discuss the revised proposal to amend
license class F-1. Michael Binstein (MB), owner, stated that Binny’s was started in 1948
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by his father. It is a private, family-owned business. It offers a range of products not
currently offered in Evanston. Binny’s has been interested in opening in Evanston for
15years and feels it has finally found the right location at 111 1 Chicago Ave. Binny’s
needs a big store to house its big selection. It has 30 employees on staff on a typical
day. MB said the crux of the proposed F-1 changes revolve around craft beer container
sizes and education and tasting seminars to customers. Smaller craft beer sizes are
needed to be able to offer the best selection. He further suggests changing those sizes
for all license class holders. Binny’s has nationally acclaimed educators that offer
tasting seminars to customers. These sorts of seminars are currently offered at the
Lincoln Park and Highland Park locations. He would like to offer similar events in the
Evanston store. At the request of Mayor Hagerty, Grant Farrar (GF) summarized the
differences between Classes K and F-1. GF explained that the main differences related
to scale and fees. Binny’s proposal would require amendments to the existing class F -1.
Craft beer container sizes have been evolving rapidly. Binny’s requested changes to
container size could be extended to other license classes should they seek a similar
amendment. Mayor Hagerty asked MB to discuss what sort of food products would
Binny’s stock. MB said Binny’s would have a modest selection of “drink local and eat
local” items. It will be a rotating selection of items from local artisans from food and
liquor. It is a new and exciting category for Binny’s.
The meeting was turned over to pubic comments. Eight (8) people spoke and asked
questions. Some questions pertained to fees, zoning and square footage. Others
included comments that class K is not appropriate; a Class E would be more
appropriate; that Binny’s should not be granted any amendments; Binny’s should have
to “play by the rules” and requests that Binny’s sell food items.
Mayor Hagerty summarized the issues and challenges to the Class K, E and F licenses
with respect to Binny’s. He noted that the issue raised about Class F businesses
opening within 500 feet of each other illustrates the need to clean up conflicts that exist
in the city’s liquor code since the City already has businesses that are not in compliance
with that particular requirement. Mayor Hagerty asked staff and liquor board members if
it has previously made modifications to liquor license classes in the past. Grant Farrar
responded “many times” by applicants and prospective applicants and estimates about
50 amendments over the past eight years. He summarized the various amendments
made to license class K in 2009, 2013, and 2015 at the request of current license
holders. Marion Macbeth commented that many of the amendments were made at the
request and benefit of small business owners and feels the double standard for a larger
business is not appropriate. Dick Peach agrees and adds that at the time the Class E
liquor store license was created it was restricted to downtown because liquor sales were
still relatively new to Evanston. Evanston 1st Liquors was one of the very first licenses
issued. The thought was that containing alcohol to downtown would allow the City to
better control it. Since then, Evanston has changed a lot and it has added a lot of new
liquor licenses such as boutique wine stores and distilleries and craft breweries. He
feels the board must be careful not to reject new ideas just because they come from a
“big box”. He feels the City should be accommodating and not shut the door on any
business. Mayor Hagerty said he likes the revised focus on the Class F. He agrees with
Alderman Wynne’s desire to see some uniqueness with regards to a deli, cheese,
demonstration kitchen or other similar food offerings. Alderman Rainey offered that
Binny’s is so different that it might benefit from a new license class. Mayor Hagerty
agreed that another F category, such as an F-2 might be more appropriate. Grant
Farrar offered that the comments received by email and LCRB meeting will reviewed
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and incorporated as an amendment to license class F (F-2) or a brand new license
classification, depending on the direction given by the board. Presentation of an
ordinance to City Council is tentatively set for February 28th to allow time for staff to
review the issues and comments and to get further details from Bin ny’s regarding its
specific business model.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
creation of a new liquor license classification to be tentatively introduced at the City
Council meeting on February 26, 2018.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor at 12:28 p.m. January 31, 2018.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council Meeting of February 26, 2018 Item A9
Ordinance 20-O-18: One-Way Traffic Flow on Hurd & Central Park Adjacent to
Willard School
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Ordinance 20-O-18, Amending City Code to Allow for One-Way Traffic
Flow during Willard School Drop-Off and Pick-Up Hours on Hurd Street
and Central Park Avenue
Date: February 13, 2018
Recommended Action:
Staff recommends City Council adoption of Ordinance 20-O-18, amending City Code
Section 10-11-4, Schedule IV (A) to establish one-way south traffic on Hurd Street
between Isabella Street and Park Place, and one-way north traffic on Central Park
Avenue between Park Place and Isabella Street adjacent to Willard Elementary School
during drop-off and pick-up hours. This Ordinance was approved for Introduction at the
February 12, 2018 City Council meeting.
Funding Source:
Funding for signage will be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with a FY 2018 budget of $58,000.
Livability Benefits:
Built Environment: enhance public spaces and provide complete streets
Health & Safety: improve emergency prevention and response
Summary:
Alderman Suffredin, Willard School Principal, area residents, School District 65 and City
staff attended a meeting at the school on January 17, 2018 to discuss congestion and
Memorandum
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safety concerns on Hurd Street and Central Park Avenue during the school arrival and
dismissal periods. Based on the discussions at the meeting and in an attempt to reduce
congestion and increase safety of school children in the vicinity of Willard School, staff
is recommending one-way traffic flow on Hurd Street and Central Park Avenue. Traffic
on Hurd Street will be allowed only in the southbound direction and traffic on Central
Park will be allowed only in the northbound direction during the during Willard School
arrival and dismissal periods. This traffic technique has been used at other schools in
the City to improve circulation and address congestion/safety concerns.
Attachment:
Ordinance 20-O-18
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1/25/2018
20-O-18
AN ORDINANCE
Amending Schedule IV(A), “ One-Way Streets,” of City Code
Section 10-11-4(A), to Include Portions of Hurd Avenue and
Central Park Avenue During Willard Elementary School Drop-Off
and Pick-Up Hours
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule IV(A), “One-Way Streets,” of Section 10-11-
4(A), of the Evanston City Code of 2012, as amended, is hereby further amended to
include the following:
Hurd Avenue – Isabella Street to Park Place during Willard
Elementary School Drop-Off and Pick-Up hours
South Only
Central Park Avenue – Park Place to Isabella Street during Willard
Elementary School Drop-off and Pick-Up hours
North Only
SECTION 2: The findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
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SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications, and each invalid provision
or invalid application of this ordinance is severable.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid
City Clerk
Approved as to form:
______________________________
Grant Farrar
Corporation Counsel
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For City Council meeting of February 26, 2018 Item A10
Ordinance 10-O-18, Amending City Code to Include Civil Restitution
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Alexandra B. MacKey, Assistant City Attorney
Subject: Ordinance 10-O-18, Amending City Code to Include Civil Restitution
Date: February 13, 2018
Recommended Action:
City staff recommends City Council adoption of Ordinance 10-O-18 to amend City Code
Subsection 1-4-1, “General Penalties,” to include civil restitution by order of Court. This
Ordinance was approved for Introduction at the February 12, 2018 City Council
meeting.
Livability Benefit
Innovation & Process: Support local government best practices and processes.
Summary
Ordinance 10-O-18 serves to update the general penalties section of the City Code.
This ordinance adds civil restitution to the penalties available for City Code violations.
Civil restitution may only be ordered by a Court after a finding of guilt or a guilty plea by
a defendant.
The Illinois Municipal Code mandates that fines issued by a municipality are limited to
seven hundred and fifty dollars ($750.00). 65 ILCS 5/1-2-1. This ordinance allows a
Court to order restitution beyond the maximum fine amount. Other municipalities, such
as, Arlington Heights, Champaign and Schaumburg, have similar civil restitution
ordinances to recover loss or damage committed by a defendant.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 10-O-18
Memorandum
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1/4/2018
10-O-18
AN ORDINANCE
Amending City Code Section 1-4-1, “General Penalty,”
to Include Civil Restitution
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Section 1-4-1, “General Penalty,” of the Evanston
City Code of 2012, as amended, is hereby further amended to read as follows:
1-4-1. - GENERAL PENALTY.
(A) Whenever any provision of this Code or any ordinance of the City: 1) prohibits
an act or makes or declares an act unlawful or an offense; or 2) requires an act
to be performed or declares the failure to perform an act to be unlawful or an
offense, and the Code is silent with respect to the penalty to be imposed upon a
finding of liable, the penalty shall be a fine of not less than twenty dollars
($20.00) but not more than seven hundred fifty dollars ($750.00) and/or
compliance with or community service orders as specified in Subsection 11-1-
9(F) of this Code. Where applicable, each day a Code provision is found to
have been violated shall constitute a separate offense and when the Code is
silent as to penalty, each separate offense subjects the violator to the penalty
provided for in this Subsection.
(B) In addition to any fine imposed under subsection (A) of this section, a violator
may be required to pay administrative costs and enforcement costs and may be
ordered to cease violating and/or comply with the Code provision(s) found to
have been violated and/or ordered to post a compliance bond as provided
by Title 11 of this Code. The Manager of the Division of Administrative
Adjudication shall establish a uniform schedule of administrative costs and
enforcement costs.
(C) In addition to any fine imposed under Subsection (A) of this Section, whenever
a finding of guilty is entered by the Circuit Court or a plea of guilty is entered by
a defendant, the Court may order a defendant to pay restitution . The Court will
determine the amount and conditions of the restitution payment .
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SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and will be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity will
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of February 26, 2018 Item A11
Ordinance 26-O-18: Increasing Class F Liquor License Target Store T3283
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Administrative Adjudication & Liquor Licensing
Manager
Subject: Ordinance 26-O-18, Increasing the Number of Class F Liquor Licenses for
Target Corporation Dba Target Store T3283, 1616 Sherman Ave
Date: February 1, 2018
Recommended Action:
Local Liquor Commissioner provides a recommendation to City Council regarding the
adoption of Ordinance 26-O-18. This Ordinance was approved for Introduction at the
February 12, 2018 City Council meeting.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses
Summary:
Ordinance 26-O-18 amends Evanston City Code of 2012 Subsection 3-4-6-(F), as
amended, to increase the number of authorized Class F liquor licenses from nine (9) to
ten (10), and permit issuance of a Class F license to Target Corporation Dba Target
Store T3283, 1616 Sherman Ave. This license will permit Company to retail sale of
alcoholic liquor in grocery stores in original packages to persons of at least twenty-one
(21) years of age for consumption off the premises. Application materials were
submitted by Company representative Carole Helmin.
Legislative History:
At the January 31, 2018 Liquor Control Review Board meeting, Company requested
consideration of application for a Class F liquor license
Alternatives:
n/a
-------------------------------------------------------------------------------------
Attachments:
Ordinance 26-O-18
Application
Minutes of the January 31, 2018 Liquor Control Review Board meeting
Memorandum
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02/01/18
26-O-18
AN ORDINANCE
Amending City Code Section 3-4-6-(F)
to Increase the Number of Class F Liquor Licenses from Nine to Ten
(Target Corporation Dba Target Store T3283, 1616 Sherman Ave)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class F of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
F Grocery None Liquor $35,000 $11,500 9 10 Store over
12,000 sq.
ft. (product
display)
8 a.m.—
Midnight
SECTION 2: Subsection 3-4-6-(F) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class F liquor
licenses from nine (9) to ten (10) to read as follows:
(F) CLASS F licenses, which shall authorize the retail sale of alcoholic liquor in
grocery stores, combination stores as defined in Section 3-4-1 of this Chapter,
and wholesale clubs requiring membership in original packages to persons of at
least twenty-one (21) years of age for consumption off the premises. Class F
licenses shall also authorize the tasting of alcoholic liquor not exceeding the
limits set forth herein.
1. It shall be unlawful for a Class F licensee to sell a single container of bee r
unless the volume of the container is greater than forty (40) ounces or
1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or
otherwise manipulate single containers of beer for sale as a set. Any such
manipulation of packaging shall be a violation of this Subsection. Nothing
in this Subsection shall be construed as prohibiting the sale of packages
containing six single containers of beer, including such packages
consisting of various single containers of beer chosen by the consumer.
2. It shall be unlawful for a Class F licensee to sell a single container of wine
unless the container is greater than sixteen (16) fluid ounces or 0.473
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liters.
3. It shall be unlawful for a Class F licensee to sell a single container of
alcoholic liquor, except beer and wine which are regulated by Subsections
(F)1 and (F)2 of this Section, unless the container is greater than sixteen
(16) fluid ounces or 0.473 liters.
4. The sale of alcoholic liquor at retail pursuant to the Class F license may
begin after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not
be sold after the hour of 12:00 midnight on any day.
5. No such license may be granted to an establishment that is located within
five hundred (500) feet of a licensee holding a Class F liquor license.
6. A Class F licensee shall provide a minimum of twelve thousand (12,000)
square feet of production, preparation, and display area in which products
are prepared and are for sale.
7. Class F licenses shall permit the tasting of samples of the alcoholic liquor
permitted to be sold under this classification, on the licensed premises
during authorized hours of business. No charge, cost, fee, or other
consideration of any kind shall be levied for any such tasting. Licensees
shall not provide more than three (3) free tastings, each of which shall not
exceed one (1) fluid ounce for wine, two (2) fluid ounces for beer and one-
quarter (.25) fluid ounce for distilled alcohol, to any person in a day.
Licensees must have at least one (1) BASSET-certified site manager on-
premises whenever offering alcoholic liquor for tastings. Licensees must
provide food service when offering alcoholic liquor for tastings.
The applicant for a Class F license shall pay a first year license fee of thirty-five
thousand dollars ($35,000.00). Thereafter, the annual fee for a Class F license shall be
eleven thousand five hundred dollars ($11,500.00).
No more than nine (9) ten (10) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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~3~
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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C
MEETING MINUTES
Liquor Control Board
Wednesday, January 31, 2018 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner);
Marion Macbeth; Dick Peach
Members Absent: None
Staff Present: Grant Farrar, Theresa Whittington
Others Present: Lenice Levy (Good to Go); Dennis Levy (Good to Go);
Rob Spengler (Board & Brush); Drew Valko (Board & Brush); Shannon
Valko (Board & Brush); Michael binsteil (Binny’s); Kevin Gazly (Binny’s);
Greg Versch (Binny’s)
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
11:03 a.m.
NEW BUSINESS
Good to Go Jamaican Cuisine, LLC dba Good to Go, 711 Howard Street
Lenice Levy (LL), owner, requested approval of a class D (restaurant/liquor) liquor
license. LL explained that she and her husband (Dennis Levy) purchased the building
at 711 Howard street and are in the process of renovating it. For 16 years they have
owned and operated Good to Go on the Chicago side of Howard street. They are long
time Evanston residents and are excited to move the restaurant across the street into
the renovated building on the Evanston side of Howard. Good to Go will be a full service
restaurant with a private event space that can accommodate 150 people. Mayor
Hagerty inquired if Good to Go has had any alcohol violations related to underage
drinking at its Chicago establishment. LL responded that there have been no issues.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
issuance of a liquor license to be introduced at the City Council meeting on February
12, 2018.
Target Corporation, Dba Target Stores T3283, 1616 Sherman Ave
Krysanna Bowery (KB), Team Leader, attended the meeting on behalf of Target and
requested approval of a Class F (grocery/liquor) license. KB stated that Target wished
to be a one stop shop with alcohol to cater to customer needs. She stated that most
neighboring city Target stores sell alcohol. 1400 stores nationwide sell liquor. Target
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conducts extensive training of its Team Leaders on responsible sale of alcohol with a
90% and greater test score. The point of sale system in place at Target requires
cashiers to obtain photo ID from all customers purchasing alcohol. Marion Macbeth
reminded KB of the close proximity to NU. Mayor Hagerty asked if all cashiers are
BASSET trained. KB explained that only Team Leaders are BASSET trained and
cashiers undergo internal liquor training. Mayor Hagerty asked if she has had any
issues with underage drinking at Target stores. KB responded that there have not been
any issues in any of the stores she has worked at over the past 12 years. Mayor
Hagerty reminded KB of the privilege and responsibility of having a liquor license and
that there is a zero tolerance for underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
issuance of a liquor license to be introduced at the City Council meeting on February
12, 2018.
Board and Brush Creative Studio, 802 Dempster
Drew Valko (DV), owner, requested approval of a new liquor license classification for an
Arts and Craft studio that hosts activities involving "painting, ceramics, woodworking,
craft design, and construction projects utilizing fibers, metals, wood or glass" to be able
to serve beer and wine to customers for on-premises consumption. He explained that
Board & Brush is a franchise that hosts wood board décor workshops 3-4 nights a week
and weekends. Wood is distressed at the beginning of class using drill and hammers
and similar tools. These are all put away within the first 10-15 minutes of class. Classes
are instructor led. The remainder of class is spent sanding, painting and staining. There
are about 200 locations and the average consumption is 1-2 drinks. They are seeking
beer and wine only. Mayor Hagerty characterized the business as an “experiential”
business. Shannon Valko stated that it’s a social gathering experience. Dick Peach said
he was not thrilled about adding yet another liquor license classification but said it is a
unique application and has no issue creating a license class for it. Marion Macbeth
appreciated that the distressing tools are put away early in the process. Shannon Valko
stated that there are over 200 location and almost all offer alcohol. Similar new liquor
license classes have been adopted in Park Ridge, Downers Grove and New Lennox.
The owners of Board & Brush also own Little Beans Café in Evanston. Mayor Hagerty
said he was amenable to creating a new liquor license class. Grant Farrar clarified the
process and stated that the new license class would be presented to City Council first.
Once the new license class is created, the applicant can submit an applicaiotn for
issuance of liquor license. Mayor Hagerty reminded the applicants of he zero tolerance
for underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
creation of a new liquor license classification to be introduced at the City Council
meeting on February 26, 2018.
Binny’s Beverage Depot, 111 Chicago Ave
Mayor Hagerty shared his appreciation to Binny’s for listening to his concerns about the
proposed amendments to license class K. Mayor Hagerty asked Binny’s
representatives to introduce themselves and discuss the revised proposal to amend
license class F-1. Michael Binstein (MB), owner, stated that Binny’s was started in 1948
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by his father. It is a private, family-owned business. It offers a range of products not
currently offered in Evanston. Binny’s has been interested in opening in Evanston for
15years and feels it has finally found the right location at 111 1 Chicago Ave. Binny’s
needs a big store to house its big selection. It has 30 employees on staff on a typical
day. MB said the crux of the proposed F-1 changes revolve around craft beer container
sizes and education and tasting seminars to customers. Smaller craft beer sizes are
needed to be able to offer the best selection. He further suggests changing those sizes
for all license class holders. Binny’s has nationally acclaimed educators that offer
tasting seminars to customers. These sorts of seminars are currently offered at the
Lincoln Park and Highland Park locations. He would like to offer similar events in the
Evanston store. At the request of Mayor Hagerty, Grant Farrar (GF) summarized the
differences between Classes K and F-1. GF explained that the main differences related
to scale and fees. Binny’s proposal would require amendments to the existing class F -1.
Craft beer container sizes have been evolving rapidly. Binny’s requested changes to
container size could be extended to other license classes should they seek a similar
amendment. Mayor Hagerty asked MB to discuss what sort of food products would
Binny’s stock. MB said Binny’s would have a modest selection of “drink local and eat
local” items. It will be a rotating selection of items from local artisans from food and
liquor. It is a new and exciting category for Binny’s.
The meeting was turned over to pubic comments. Eight (8) people spoke and asked
questions. Some questions pertained to fees, zoning and square footage. Others
included comments that class K is not appropriate; a Class E would be more
appropriate; that Binny’s should not be granted any amendments; Binny’s should have
to “play by the rules” and requests that Binny’s sell food items.
Mayor Hagerty summarized the issues and challenges to the Class K, E and F licenses
with respect to Binny’s. He noted that the issue raised about Class F businesses
opening within 500 feet of each other illustrates the need to clean up conflicts that exist
in the city’s liquor code since the City already has businesses that are not in compliance
with that particular requirement. Mayor Hagerty asked staff and liquor board members if
it has previously made modifications to liquor license classes in the past. Grant Farrar
responded “many times” by applicants and prospective applicants and estimates about
50 amendments over the past eight years. He summarized the various amendments
made to license class K in 2009, 2013, and 2015 at the request of current license
holders. Marion Macbeth commented that many of the amendments were made at the
request and benefit of small business owners and feels the double standard for a larger
business is not appropriate. Dick Peach agrees and adds that at the time the Class E
liquor store license was created it was restricted to downtown because liquor sales were
still relatively new to Evanston. Evanston 1st Liquors was one of the very first licenses
issued. The thought was that containing alcohol to downtown would allow the City to
better control it. Since then, Evanston has changed a lot and it has added a lot of new
liquor licenses such as boutique wine stores and distilleries and craft breweries. He
feels the board must be careful not to reject new ideas just because they come from a
“big box”. He feels the City should be accommodating and not shut the door on any
business. Mayor Hagerty said he likes the revised focus on the Class F. He agrees with
Alderman Wynne’s desire to see some uniqueness with regards to a deli, cheese,
demonstration kitchen or other similar food offerings. Alderman Rainey offered that
Binny’s is so different that it might benefit from a new license class. Mayor Hagerty
agreed that another F category, such as an F-2 might be more appropriate. Grant
Farrar offered that the comments received by email and LCRB meeting will reviewed
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and incorporated as an amendment to license class F (F-2) or a brand new license
classification, depending on the direction given by the board. Presentation of an
ordinance to City Council is tentatively set for February 28th to allow time for staff to
review the issues and comments and to get further details from Bin ny’s regarding its
specific business model.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
creation of a new liquor license classification to be tentatively introduced at the City
Council meeting on February 26, 2018.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor at 12:28 p.m. January 31, 2018.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of January 8, 2018 Item APW1
Steps Toward Home Ownership
For Discussion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Interim Community Development Director
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy and Planning Analyst
Subject: Steps Toward Homeownership: Update on Homeownership Resources
and Small Lot Housing
Date: February 20, 2018
Summary:
This updates information on resources available to moderate and middle income
households seeking to purchase homes in Evanston. Staff is developing a web page
with information about mortgage products, pre-purchase counseling and other
resources. Additional strategies to expand ownership among moderate and middle
income households are also included.
Discussion:
Home Buyer Resources
Many lower-income people seeking to purchase a home are not aware of existing
programs that are designed specifically to help them achieve homeownership. To
address this, staff is meeting with different mortgage lenders to identify those with
expertise in mortgage products developed specifically for moderate and middle income
homebuyers, and recently met with representatives from the Community Lending Team
of BBMC Mortgage, a division of Bridgeview Bank Group. BBMC is an Illinois Housing
Development Authority lender, as well as a Federal Home Loan Bank member; they
also offer the full range of FHA mortgage products, including 203K acquisition and
rehab loans. BBMC works throughout the Chicago Metropolitan area and also
participates in the Cook County Home Buyer Assistance Program and the North West
Housing Partnership Grant program for which some Evanston homebuyers may be
eligible. Their full range of services may be found at http://dparesource.com/
Staff plans to develop a list of lenders with expertise in these specialized mortgage
products that is similar to the NSP2 and DPA preferred lender lists, as well as
organizations that provide credit and homebuyer counseling programs required for
those loans. The webpage would be updated as new programs and mortgage products
are developed.
Memorandum
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Modest Size Homes on Small Lots
Staff recommends consideration of developing a Special Use to allow the development
of more than one modest-size homes on small lots. Currently Evanston single family
zoning districts have relatively large lot requirements for one primary dwelling unit. This
limits density and drives up housing costs. More middle income ownership opportunities
could be developed by encouraging moderately-sized single family homes on smaller
lots. A developer would propose a plan for as specific site that would be evaluated
individually. Some parameters, such as size limits to the homes, could be used to
ensure that affordability goals are achieved. A recommendation could be developed for
consideration by Plan Commission. A double lot at 2122 Darrow Avenue that was
acquired through the City’s Neighborhood Stabilization Program 2 could be a pilot site.
It is zoned R4 and a four-flat could be constructed by right. However, current zoning
does not allow for multiple detached housing units on the site.
ETHS Geometry In Construction
In addition, an intergovernmental agreement with ETHS for the Geometry in
Construction program is being developed following a meeting with ETHS staff last
month and is expected to be completed for City Council review in April.
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, February 26, 2018
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 12, 2018
III. ITEMS FOR CONSIDERATION
(P1) Vacation Rental License for 1827 Dobson Street
City staff recommends approval of a Vacation Rental License for the property
located at 1827 Dobson Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P2) Vacation Rental License for 710 Madison Street
City staff recommends approval of a Vacation Rental License for the property
located at 710 Madison Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of February 12, 2018
7:15 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: M. Wynne, A. Rainey, T. Suffredin, J. Fiske, E. Revelle, R.
Rue Simmons, D. Wilson
STAFF PRESENT: M. Masoncup, S. Mangum, G. Gerdes
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Wynne
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE,
CHAIR
A quorum being present, Ald. Wynne called the meeting to order at 8:00 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 22, 2018
Ald. Revelle moved to approve the minutes of the January 22, 2018 meeting,
seconded by Ald. Rue Simmons.
The committee voted unanimously 7-0, to approve the January 22, 2018
minutes.
III. ITEMS FOR CONSIDERATION
(P1) Resolution 10-R-18, Granting Municipal Use Exemption for Public
Utility (Water Pump Station) at 2525 Church Street
Staff and the Design and Project Review Committee (DAPR) recommend
approval of Resolution 10-R-18 granting a Municipal Use Exception for the
location of a Public Utility at 2525 Church Street in the OS Open Space
District, where Public Utilities are neither a permitted or special use.
For Action
Betty Ester, inquired about the overall plan and timing of improvements for
the facility including whether showers would be included.
Ald. Rue Simmons explained that showers are not part of the plan and
explained that the property would be developed in phases and there would be
the opportunity for input for future improvements.
Ald. Revelle moved to recommend approval of Resolution 10-R-18,
seconded by Ald. Rue Simmons. The Committee voted unanimously, 7-0
to recommend approval of the item.
DRAFT
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Planning & Development Committee Meeting Page 2 of 4
Minutes of February 12, 2018
(P2) Ordinance 21-O-18, Special Use Permit for a Special Educational
Institution – Public in the I2 General Industrial Zoning District
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 21-O-18 granting special use approval for a Special Educational
Institution- Public in the I2 General Industrial Zoning District in order to
operate a high-school for students with behavioral and emotional needs. The
applicant has complied with all zoning requirements and meets all of the
standards for a special use for this district.
For Introduction
Darlene Cannon, 1300 block of Pitner, stated opposition to the project noting
that mostly black students would be attending the school in a mostly black
neighborhood and that black neighborhoods are not given same
consideration as white neighborhoods.
Ald. Rue Simmons moved to recommend introduction of Ordinance 21-
O-18, seconded by Ald. Fiske. The Committee voted 6-1 to Introduce
Ordinance 21-O-18.
(P3) Ordinance 14-O-18, Granting a Special Use for a Type 2 Restaurant,
Rubie’s, at 1723 Simpson Street
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 14-O-18 granting special use approval for a Type 2 Restaurant,
Rubies, at 1723 Simpson Street in the B1 Business District. This
recommendation is conditional on the replacement of the building’s glass
block windows with unobstructed transparent glass and removal of iron bars
on windows and doors. The applicant has complied with all zoning
requirements and meets all of the standards for a special use in this district.
This Ordinance was held at committee for Introduction on January 22, 2018
until February 12, 2018.
For Introduction
Betty Ester, stated that she is not opposed, but concerned given the history of
the previous restaurant, grocery, and now proposed restaurant. She
questioned the removal of block windows since there is no city ordinance that
prohibits block windows and the reason for two ADA restrooms.
In response to an inquire by Ald. Wilson, Planning and Zoning Administrator
Mangum distributed hard copies of a 5-year lease received the prior Friday
afternoon.
Ald. Wynne stated a special use is a privilege granted by the City Council
based on high standards and that the applicant has not earned the privilege
based on the status of legal proceedings.
Ald. Wilson moved to recommend introduction of Ordinance 14-O-18,
seconded by Ald. Rue Simmons. The Committee voted 0-7. The motion
failed and Ordinance 14-O-18 was not Introduced.
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Planning & Development Committee Meeting Page 3 of 4
Minutes of February 12, 2018
IV. ITEMS FOR DISCUSSION
(PD1) Lakefront Policy for Private Land
Staff recommends that the City Council review, discuss and provide guidance
in creating potential code amendments to the City’s Floodplain Ordinance
(Title 4, Chapter 13) on private shoreline protection work and the potential
expansion of private lakeshore property via fill of the public waters of Lake
Michigan.
For Discussion
Mike Vasilko inquired about the City’s interest in issue, whether it is a
floodplain issue or based on property lines of private versus public. Believes
there is no natural lakefront remaining and questioned the language regarding
property lines.
Bill McGrath, 943 Edgemere Court, applauds City for looking at issue and
noted that the sand and lake lines shifts based on conditions. The lot line is
defined as riparian lot line as it moves from time to time. Should use the
floodplain line for purposes of setback, lot coverage and other regulations.
Doreen Price, noted that the Floodplain Ordinance impacts her property even
though she is not riparian. The City allowed impact to her property by fence
construction, where judgement should be used. Access to property and
sharing is important.
Building and Inspection Services Manager Gary Gerdes made a presentation
that noted previous meetings, provided suggested changes to the Floodplain
Ordinance and requested guidance from the Committee.
In response to an inquiry by Ald. Wilson inquired about typical improvements
and the impact on neighbors, Mr. Gerdes noted that it depends on the
situation.
Ald. Wynne stated that neighbors should be aware of construction because of
impacts to others. In response, Mr. Gerdes stated that concurrent review with
other agencies was important. Ald. Wynne noted that the suggested changes
are to everyone’s benefit.
Ald. Revelle noted that not only do property owners need to repair, but to
create new revetments due to conditions and the reasonable need to protect
property. In response to an inquiry about the definition of the East property
line, Mr. Gerdes stated that 35 of 42 properties have some type of seawall or
sheet piling, for others the City would look at historic plats of survey.
Mr. McGrath noted that his property has beachfront which is constant on a
macro level despite day to day changes. Does not believe that it is necessary
to project into lake to protect property and urged the City to define the
shoreline and not allow projections. The City should use existing Floodplain
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Planning & Development Committee Meeting Page 4 of 4
Minutes of February 12, 2018
Ordinance definition or create a new one. The City should protect the
shoreline, not the riparian owners line.
Ald. Revelle stated that although shoreline is limited, it is different at north
versus south ends of Evanston and language should address both areas.
Potential language could use more restrictive of seawall or rear lot line by
historic surveys.
Ald. Wynne summarized that direction has been given and staff will return
with proposed changes to the Floodplain Ordinance.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Wilson moved to adjourn, seconded by Ald. Rue Simmons. The
meeting adjourned at 8:42 p.m.
Respectfully submitted,
Scott Mangum
Planning and Zoning Administrator
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For City Council meeting of February 26, 2018 Item P1
Business of the City by Motion - Vacation Rental License, 1827 Dobson St.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Melissa Klotz, Zoning Planner
Subject: Vacation Rental License for 1827 Dobson Street
Date: February 12, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1827 Dobson Street. The Vacation Rental meets all of the Standards and Procedures
for license approval.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
1827 Dobson St. is located on the northeast corner of Dodge Ave. and Dobson St. in
the R4 General Residential District. The property is one of four single-family attached
(townhome) units. 1827 Dobson St. is the second unit fronting Dobson St. from west to
east. The Vacation Rental will be operated by the property owner, Joan Clacken. The
property meets the Standards and Procedures as required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. Since there are no other licensed Vacation Rentals within the
immediate area, there is no negative cumulative effect.
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is surrounded by a
mixture of single-family residences, two-flats, and multiple-family residences. All
property owners within 250’ of the subject property have been notified of the proposed
Vacation Rental. Staff is not aware of opposition to the proposal.
Memorandum
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Page 2 of 2
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental. The
Health and Human Services Department requires an inspection of life safety issues
prior to issuing a license.
Attachments:
Vacation Rental License Application – submitted December 19, 2017
Explanation of Operations from Applicant
Mailed Notice
Aerial View of Property
Vacation Rental Ordinance 50-O-13
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Page | 1
Department of Health & Human Services
2100 Ridge Avenue
Evanston, Illinois 60201-2798
Telephone : 847/448-4311
FAX: 847-448-8134
www.cityofevanston.org
VACATION RENTAL LICENSE APPLICATION
A property owner who seeks a Vacation Rental License shall submit a written application
that contains all of the information requested below (City Code §5-9-4-(A), as amended).
All vacation rentals are for a duration of less than 30 consecutive days.
PLEASE FILL IN ALL SECTIONS. IF APPROPRIATE, MARK “NOT APPLICABLE” OR “N/A.”
Dwelling Unit Address:
PIN: Total # of dwelling units in the building:
1. Unit Owners (If a partnership, corporation, or other entity, include its name and the name of the responsible party):
Names:
Address including City, State, Zip Code:
Phone(s): Email address(es):
2. Name of natural person twenty-one (21) years of age or older, designated by the owner as the authorized
agent for receiving notices of city code violations and for receiving process, in any court proceeding or
administrative enforcement proceeding, on behalf of such owner in connection with the enforcement of this code. The
foregoing notwithstanding, this person may be between eighteen (18) and twenty-one (21) years of age provided that the
applicant attaches, to this form, proof that said person has a valid realtor’s license issued pursuant to the Illinois Real
Estate License Act, 225 ILCS 454/1-1 et seq., as amended. This person must maintain an office in Cook County, Illinois,
or must actually reside within Cook County, Illinois. An owner who is a natural person and who meets the requirements
of this subsection as to location of residence or office may designate himself/herself as agent:
Name of Designated Agent for above purpose:
Address, including City, State, ZIP:
Phone(s): Email address:
3. Name of owner’s agent for the purpose of managing, controlling or collecting rents , and any other person who
is not an owner but who controls such dwelling unit, if any:
Name of Designated Agent for above purpose:
Address, including City, State, ZIP:
Phone(s): Email address:
4. Name of each company that provides an insurance policy for the dwelling unit:
Address, including City, State, ZIP:
Phone(s): Email address:
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Page | 2
Inspection:
A pre- approval licensing inspection for life and safety matters of the dwelling is required. All issues found during the
inspection must be corrected before the issuance of a license.
Notice:
Each applicant must submit prior to the Planning and Development Committee, P&D, proof of mailed notices to all owners
whose addresses appear on the current tax assessment list of real estate property located within radius of 250 feet of the
subject property, inclusive of public streets, alleys and other public ways.
The notice must include applicant’s name, the address of the subject property, the matter under consideration, and the
date, time and location of the meeting of the Planning and Development C ommittee.
You will be informed by the Health Department when to distribute the notices after the P & D Committee and City Council
meeting date for your application is confirmed.
Approval:
Each application must be reviewed by P & D Committee and City Council before approval is granted.
Please submit completed application and required documents to: Licensing, Dept. of Health & Human Services
2100 Ridge Ave., Evanston, IL 60201 or email to: egolden@cityofevanston.org
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Object 1Object 2Object 3Object 4Object 5
About Airbnb:
Founded in August of 2008 and based in San Francisco, California, Airbnb is a trusted
community marketplace for people to list, discover, and book unique accommodations
around the world — online or from a mobile phone or tablet.
Whether an apartment for a night, a castle for a week, or a villa for a month, Airbnb
connects people to unique travel experiences, at any price point, in more than 65,000
cities and 191 countries. And with world-class customer service and a growing
community of users, Airbnb is the easiest way for people to monetize their extra space
and showcase it to an audience of millions.
Summary of 1827 Dobson St Property Rental:
This beautifully designed townhome with 1-2 bedroom and 1.5 bathroom (total access)
comes fully furnished with all the basic amenities for daily, weekly or monthly stays.
Outdoor ameneities will also be available for summer family gatherings.
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How to be an Airbnb host
1
Create your listing
It’s free and easy to create a listing on Airbnb. Describe your space, how many guests
you can accommodate, and add photos and details.
Our pricing tool can recommend competitive rates, but what you charge is always up to
you.
Object 7Object 8Object 9Object 10Object 11Object 12
2
Welcome guests
Get to know guests before arrival by messaging them on our platform.
Most hosts clean the spaces guests can use, and provide essentials like clean sheets,
towels, and toilet paper.
You can greet guests in person with a key or just send them a door code.
Object 13Object 14Object 15Object 16Object 17Object 183
Get paid
Airbnb’s secure payment system means you never have to deal with money directly.
Guests are charged before arrival, and you are paid automatically after check in, minus a
3% service fee.
You can be paid via PayPal, direct deposit, or international money wire, among other
ways.
Object 19Object 20Object 21Object 22Object 23Object 24
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Safety on Airbnb
$1,000,000 Host Guarantee
In the rare event of accidental damage, the property of every Airbnb host is covered up
to a million dollars. It’s peace of mind at no extra charge.
Host Protection Insurance
If your guests get hurt or cause property damage, our Host Protection Insurance
protects you from liability claims up to a million dollars, included free for every Airbnb
host.
Airbnb is built on trust
All Airbnb travelers must submit a profile photo and verify their phone & email. Hosts
can also require a government ID. Guests and hosts each publish reviews after check
out keeping everyone accountable and respectful.
Object 25Object 27Object 28Object 29
Frequently asked questions
Getting Started
Can I share my home on Airbnb?
You can learn about local laws and rules and get advice on hosting responsibly in
Airbnb’s online Help Center.
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Who can be an Airbnb host?
It’s easy to become an Airbnb host in most areas, and it’s always free to create a listing.
Entire apartments and homes, private rooms, treehouses, and castles are just a few of the
properties hosts have shared on Airbnb. For more details on what’s expected of hosts,
check out Airbnb’s community standards, which revolve around safety, security, and
reliability, and hospitality standards, which help hosts earn great guest reviews.
Does Airbnb screen guests?
Airbnb verifies some information about guests and hosts to help make our community a
safer place for everyone. That includes requiring a profile photo, confirmed phone
number, and confirmed email address. As a host, for added security, you can also ask
potential guests to provide an official ID and complete Airbnb’s Verified ID process.
Earnings
How should I price my listing on Airbnb?
What you charge is always up to you, but we do provide tips to help make your space
more competitive. When you create a listing on Airbnb, we suggest a price for your
property based on your location and other factors. You can set nightly, weekly, and/or
monthly rates. Our Smart Pricing tool can help you get the most from your Airbnb.
How do Airbnb payments work?
All payments are processed securely through Airbnb’s online payment system. Guests
are charged when a reservation is made, and hosts are paid 24 hours after check-in. How
you’re paid is up to you: You can set up direct deposit, PayPal, or a number of other
options.
Does Airbnb provide any insurance for hosts?
Accidents are rare on Airbnb, but just in case, we’ve got your back. Our Host Guarantee
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provides up to $1,000,000 of coverage in case property damage occurs, and our Host
Protection Insurance provides liability coverage for up to $1,000,000, for every listing.
We also offer 24/7 host support—because your peace of mind is priceless.
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1827 Dobson St.
City of Evanston IL, Imagery courtesy Cook County GIS
User drawn points
Tax Parcels
January 12, 2018 0 0.008 0.0160.004 mi
0 0.01 0.020.005 km
1:500
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston283 of 312
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
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Page 3
5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of February 26, 2018 Item P2
Business of the City by Motion - Vacation Rental License, 710 Madison St.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Melissa Klotz, Zoning Planner
Subject: Vacation Rental License for 710 Madison Street
Date: January 22, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
710 Madison Street. The Vacation Rental meets all of the Standards and Procedures
for license approval. This item was continued at the Planning & Development meeting
on January 22, 2018 to February 26, 2018.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
710 Madison St. is located on the south side of Madison St. between Custer Ave. and
Sherman Ave. in the R2 Single Family Residential District. The property features a two-
family residence. Both units are proposed as Vacation Rentals. The Vacation Rental
will be operated by the property owner, Rachelle Kanuk. The property meets the
Standards and Procedures as required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. Since there are no other licensed Vacation Rentals within the
immediate area, there is no negative cumulative effect.
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to single
family and two-family residences. All property owners within 250’ of the subject
property have been notified of the proposed Vacation Rental. Staff is not aware of
opposition to the proposal.
Memorandum
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Page 2 of 2
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental. The
property features a driveway with open parking where at least four vehicles can tandem
park if necessary. Additionally, the Health and Human Services Department requires an
inspection of life safety issues prior to issuing a license.
Attachments:
Vacation Rental License Application – submitted November 7, 2017
Explanation of Operations from Applicant
Notice to Neighbors
Aerial View of Property
Vacation Rental Ordinance 50-O-13
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710 Madison St
Aerial imagery courtesy Cook County GIS
User drawn points
Tax Parcels
December 20, 2017 0 0.008 0.0160.004 mi
0 0.01 0.020.005 km
1:500
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston293 of 312
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
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5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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Page 4
2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of February 26, 2018 Item P3
Ordinance 21-O-18 Application for a Special Use for a Special Educational
Institution- Public
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 21-O-18, Granting a Special Use for a Special Educational
Institution- Public at 1233-35 Hartrey Avenue
Date: January 30, 2018
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 21-O-18
granting special use approval for a Special Educational Institution- Public in the I2
General Industrial Zoning District in order to operate a high-school for students with
behavioral and emotional needs. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district. This
Ordinance was approved for Introduction at the February 12, 2018 City Council
meeting.
Livability Benefits
Education, Arts & Community: Provide quality education from cradle to career.
Economy & Jobs: Expand job opportunities.
Summary
The applicant proposes to operate a Special Educational Institution- Public for students
with behavioral and emotional needs. The school would start with approximately 22
students with the potential to expand to up to 40 students. The school would create 12
new jobs (teachers and staff) with possible expansion to up to 15-18 positions. The
School would operate between the hours 8:00 a.m. and 3:00 p.m. with the possibility of
expanding hours in the future.
There are 6 parking spaces in front of the tenant space that will be designated for the
school’s use; this includes 3 visitor parking spaces, 2 drop-off spaces and 1 ADA
compliant space. The building owner also owns parking lots on the south side of
Dempster Street between Hartrey Avenue and Pitner Avenue which will be used for
teacher and staff parking. A school bus will be utilized for some students with special
educational needs and two safety officers will be onsite to direct traffic.
Memorandum
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The interior space includes classrooms, offices, locker area and a multipurpose room.
Food will be delivered to the site and not prepared at this location.
SITE PLAN:
During the DAPR (Design and Project Review) Committee meeting the Committee
noted ramps and other entrances would be reviewed in further detail for ADA
compliance as part of the building permit process. ETHS intends to add signage to the
building. The Committee voted unanimously to recommend approval of the proposed
Special Use with conditions related to employee parking, bike parking and
improvements to the parking area (including sealcoating, striping and signage).
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the adaptive reuse of existing
structures and vacant, blighted properties. The Comprehensive Plan also calls for
recognizing the benefits of mixing residential, commercial and institutional uses in
neighborhoods in addition to maintaining the appealing character of Evanston’s
neighborhoods while guiding their change. The proposed use could also lend itself to
the goal of supporting and encouraging efforts at employment assistance and linkages.
The Comprehensive Plan specifically includes:
Objective: Maintain the appealing character of Evanston’s neighborhoods
while guiding their change.
Policy: Encourage creative adaptive reuse of properties available for
redevelopment using zoning standards and the Design & Project
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Review process.
Objective: Recognize the benefits of mixing residential, commercial and
institutional uses in neighborhoods.
Policy: Promote employment linkages and open communication between
neighborhood residents and local employers.
Policy: Minimize the adverse effects of such circumstances as traffic and
parking congestion or incompatible hours of operation as part of
City technical assistance or zoning/site plan review of businesses
and institutions proposing expansion or relocation to sites adjacent
to residential areas.
Objective: Support and encourage efforts at employment assistance and
linkages.
Policy: Promote linkages between local schools and local employers that
help Evanston students become competitive members of the
workforce.
The proposed educational institution will occupy a currently vacant space within a
mixed-use building, improve the aesthetics of that property, and provide an appropriate
use for the neighborhood.
Legislative History
January 23: The ZBA unanimously recommended approval of the special use for a
Special Educational Institution- Public at 1233-35 Hartrey, with the following conditions:
1. Hours of operation shall not exceed 6am – 10pm, Monday through Friday.
2. Employees must park in the parking lot on the southwest Corner of Dempster
Street and Hartrey Avenue.
3. Applicant agrees to install signage indicating where on-site parking spaces are
located on the Subject Property
4. Bicycle parking spaces for twelve bicycles must be located on the Subject
Property.
5. There shall not be on-street drop-off of students from passenger vehicles.
6. Applicant agrees to make parking lot improvements including sealcoating and
striping.
7. Applicant agrees to install School Zone signage.
8. Substantial compliance with documents and testimony on record.
Attachments
Proposed Ordinance 21-O-18
January 23, 2018 ZBA Draft Meeting Minutes Excerpt
ZBA Findings
January 23, 2018 ZBA Packet
https://www.cityofevanston.org/home/showdocument?id=35412
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1/26/2018
21-O-18
AN ORDINANCE
Granting a Special Use Permit for a Special Educational Institution –
Public in the I2 General Industrial Zoning District
(“Evanston Township High School”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 23,
2018, pursuant to proper notice, to consider case no. 17ZMJV-0109, an application filed
by Evanston Township High School (the “Applicant”), lessee of the property legally
described in Exhibit A, attached hereto and incorporated herein by reference, commonly
known as 1233-35 Hartrey Avenue (the “Subject Property”) and located in the I2 Zoning
District, for a Special Use Permit to establish, pursuant to Subsection 6-14-3-3 of the
Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Special Educational
Institution - Public, “Evanston Township High School,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Special Educational Institution - Public met the standards for Special Uses in Section
6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of February 12, 2018, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 17ZMJV-0109; and
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21-O-18
~2~
WHEREAS, at its meetings of February 12, 2018 and February 26, 2018,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Special Educational Institution - Public on the Subject Property as applied for in
case no. 17ZMJV-0109.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: The Applicant may operate the Special Educational
Institution - Public authorized by this ordinance only between the hours of 6:00
a.m. and 10:00 p.m. on any given Monday through Friday.
C. Employee Parking: Employees must park offsite in the parking lot on the
southwest corner of Dempster Street and Hartrey Avenue during the hours of
operation.
D. On-Site Parking Space Signage: The Applicant agrees to install signage
indicating where the on-site parking spaces are located on the Subject Property.
E. Bicycle Parking Spaces: The Applicant agrees to install twelve (12) bicycle
parking spaces on the Subject Property.
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21-O-18
~3~
F. Parking Lot: The Applicant agrees to make all parking lot improvements and
complete all sealcoating and striping prior to opening.
G. School Zone Signage: The Applicant agrees to install School Zone signage.
H. Student Drop-Off: The Applicant agrees that there must not be on-street drop-
off of students from passenger vehicles.
I. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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21-O-18
~4~
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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21-O-18
~5~
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 1:
THAT PORTION OF THE NORTH ½ OF THE NORTH EAST ¼ OF THE NORTH W EST ¼ OF SECTION
24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN LYING W EST
OF THE RIGHT OF W AY OF THE CHICAGO AND NORTHWESTERN RAILWAY (EXCEPT THE NORTH
33 FEET THEREOF AND EXCEPT THE W EST 33 FEET THEREOF DEDICATED FOR ST) LOTS 1, 2,
3, AND THE NORTH ½ OF LOT 4; LOT 23 (EXCEPT THE SOUTH 7 FEET THEREOF) AND ALL OF
LOT 24, TOGETHER WITH THE VACATED ALLEY LYING BETWEEN SAID LOTS 1, 2, 3, AND LOTS 22,
23 AND 24 ALSO VACATED CRAIN ST LYING NORTH OF AND ADJOINING SAID LOTS 1 AND 24 AND
ALL OF VACATED GREY AVENUE LYING EAST OF AND ADJOINING SAID LOTS 1,2,3, AND THE
NORTH ½ OF LOT 4 AND LYING W ESTERLY OF THE RIGHT OF WAY OF THE CHICAGO AND
NORTHWESTERN RAILWAY, ALL IN BLOCK 2 OF GROVER AND PITNER’S ADDITION TO
EVANSTON, A SUBDIVISION OF THE SOUTH W EST ¼ OF THE NORTH EAST ¼ OF THE NORTH
WEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL
MERIDIAN IN THE CITY OF EVANSTON, IN COOK COUNTY, ILLINOIS
PARCEL 2:
LOTS 44, 45, 46, 47, AND 48 IN RUTT’S SUBDIVISION OF BLOCK 1 IN PITNER’S AND SON’S
THIRD ADDITION TO EVANSTON, BEING A SUBDIVISION OF NORTH W EST ¼ OF THE NORTH
WEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS
PARCEL 3:
LOTS 1, 2, 3, 4, 5, 6, AND 7 IN RUTT’S RESUBDIVISION OF BLOCK 1 IN PITNER AND SON’S THIRD
ADDITION TO EVANSTON BEING A SUBDIVISION OF THE NORTH W EST ¼ OF THE NORTH W EST ¼
OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS
PARCEL 4:
LOTS A, B, C, AND D IN OWNER’S RESUBDIVISION OF LOTS 8, 9, 10, 11, AND 12 IN RUTT’S
RESUBDIVISION OF BLOCK 1 IN PITNER AND SONS 3RD ADDITION TO EVANSTON BEING A
SUBDIVISION OF THE NORTH W EST ¼ OF THE NORTH W EST ¼ OF SECTION 24, TOWNSHIP 41
NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS
PIN: 10-24-103-001-0000
COMMONLY KNOWN AS: 1233-35 Hartrey Avenue, Evanston, Illinois.
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Page 1 of 4
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, January 23, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril
Mirintchev, Violetta Cullen
Members Absent: Scott Gingold
Staff Present: Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:00 p.m.
New Business
1233-1235 Hartrey Ave. ZBA 17ZMJV-0109
Evanston Township High School submits for a Special Use for a Special Educational
Institution- Public in the I2 General Industrial Zoning District in order to operate a high-
school for students with behavioral and emotional needs (Zoning Code Section 6-14-3-
3). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
Mr. Mangum read the case into the record.
Mary Rodino, CFO for ETHS, explained the proposal:
Students are currently transported out of the district.
The District explored multiple Evanston properties including Shore School, which
needed repairs.
22 students will be brought back to the community by locating at 1233-1235
Hartrey, as well as 12-18 full time staff positions.
The layout of the space works well and an architect has been consulted.
The location is 3 blocks from ETHS which will allow students to transition to the
main campus for activities.
Ms. McAuley asked the applicant to expand on the size of the building and other uses
and businesses in the building and area. Ms. Rodino responded:
There is warehouse space contiguous to the proposed school space.
Rimland Services is to the north and is not a concern.
Other uses include Sammic restaurant supply distribution.
There is no manufacturing immediately adjacent to the proposed school space.
A meeting was conducted on January 9, 2018 with Alderman Braithwaite and 6
attendees from the surrounding area.
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Zoning Board of Appeals
DAPR Committee had concerns about public parking. There are 120 spaces at
Hartrey/Dempster that are only 50% utilized. Staff and visitors will park in off-site
lots.
There will not be any outdoor activities. All physical education components will
occur indoors. Extra-curricular activities will occur at the main ETHS campus.
Bicycle parking will be added, some students drive, some students walk, and
transportation will be provided if necessary – likely with one 14-passenger bus for
drop off and one for pick up.
Anticipate 22 students and not more than 40 students.
Some deliveries will be made to the space via the loading dock to the north.
The school will function with a closed campus with no student travel during the
day.
Security officers will be present during the day.
Ms. Cullen noted there was a truck located at the adjacent business at 1pm when she
went by the property. Ms. Rodino responded that the truck is not observed often.
Ms. Cullen asked about the myriad of uses at the property, and Mr. Mangum explained
text amendments have allowed some additional uses in Industrial Districts over time,
some existing businesses are legally nonconforming, and Goldfish Swim School
obtained a special use for commercial indoor recreation. Ms. Rodino noted the use of
the property has changed over time. There are other uses within the building that are
for kids.
Mr. Mirintchev inquired about ADA compliance and the parking lot, and Ms. Rodino
responded:
There are ramps at the front so the entrance is ADA compliant.
Parking spaces are deep but will not be used for tandem parking.
Safety staff will enforce the parking.
Distance between entrances is compliant and both suites are fully sprinkled to
meet the minimum travel distance and separation between the two doors.
Current door to the adjacent space will be infilled.
10 year lease signed.
14-student van will be parked at ETHS, but vans may use the drop-off spaces.
Chair Berns asked how the applicant will ensure there are no drop-offs on the west side
of the street, and the applicant responded safety staff will be on site directing drop-offs
and the bus drop-off on the street with the stop arm out.
Chair Berns asked how quickly enrollment will get to 40 students and what the long-
term goal of the space is, and the applicant responded:
There will be 22 students to start, and a few will be added each year.
The ultimate goal is to transition kids back to the main campus.
Hope to stay at the site for more than 10 years.
Currently 92 students are served off-campus, which is down from the peak of 130
students. A lot of money is currently spent using other facilities for these
students.
Food deliveries will be made by a cargo van once per day from the ETHS
kitchen.
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Zoning Board of Appeals
Patching and repair of parking lot and curb will be done, exterior doors will be
replaced, wall signage is proposed, and signage will be provided for the ETHS
parking and three adjacent tenants.
Hours of operation will be 8:15am – 3pm for the Director of Special Education
and 8am – 4pm for teachers. Evening events are not currently planned other
than occasional open houses.
Ms. Dziekan asked if there has been communication with parents about the proposal,
and the applicant responded not yet, but anticipate most will be favorable.
Darlene Cannon, 1317 Pitner Ave., stated the facility will be used for behavior disorder
students and mostly minorities, but the school told the public it will be used for white
kids from Highland Park. The process is not fair since property owners were not notified
of the text amendment.
Betty Ester, 1921 Dewey Ave., explained school zone crime is an issue for the police
and citizens.
Trisha Connolly, 908 Greenwood St., stated a text amendment should be noticed to
residents and the issue should be taken up with the City Manager.
Tasha Finely, 1915 Pitner, asked why the students cannot be served at ETHS?
Kiera Kelly, 2436 Orrington Ave., stated she has concerns and the case should be re-
noticed.
Mr. Mangum noted there is no mailed notice requirement for text amendments, but both
the text amendment and special use are noticed in the Evanston Review newspaper.
The ZBA deliberated:
Ms. McAuley explained she understands the community concerns but the use is
consistent with other uses in this I2 District.
Ms. Dziekan added that she understands the notice concerns, and that students are
best served in their own community philosophically, and the applicant addressed
concerns that were raised.
Mr. Mirintchev stated he is in support of the proposal and is okay with the location as
long as ample signage is provided and safety personnel are on the street in the
mornings.
Ms. Cullen stated she agrees that the location is appropriate since it is near the high
school and other child oriented uses, but would prefer more community support.
Ms. Arevalo stated she supports the project.
Chair Berns noted she agrees with the Board’s comments, and the proposal will being
money and kids back into the community.
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Zoning Board of Appeals
The Standards for Special Use were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Cullen motioned to recommend approval of the special use with the following
conditions:
1. Employees shall park off-site.
2. Signage for parking spaces is required.
3. 12 bicycle parking spaces are required.
4. The parking lot shall be improved including patching, sealcoating and striping.
5. Street drop-off is prohibited.
6. School zone signage shall be added.
7. Hours of operation shall not exceed 6am – 10pm.
8. The project shall be developed in substantial compliance with the documents and
testimony on record.
The motion was seconded by Ms. McAuley and unanimously approved.
Other Business
There was no other business.
Discussion
There was no additional discussion.
The meeting adjourned at 8:29pm.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on January 23, 2018, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met ____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met ____Not Met
Vote 6-0
(E) It can be adequately served by public
facilities and services ___X___Met ____Not Met
Vote 6-0
Case Number: 17ZMJV-0109
Address or
Location:
1233-35 Hartrey Ave.
Applicant: Evanston Township High School, Lessee
Proposed
Special Use:
Special Educational Institution- Public in the I2 General Industrial
District
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(F) It does not cause undue traffic congestion;
___X___Met ____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ______Met _____Not Met
NA
(H) It preserves significant natural and
environmental features; and ______Met _____Not Met
NA
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
____ approval without conditions
____ denial of the proposed special use with conditions:
__X_ approval with conditions:
1. Hours of operation shall not exceed 6:00am – 10:00pm on any Monday through
Friday.
2. Employees must park offsite in the parking lot on the southwest corner of
Dempster Street and Hartrey Avenue during the hours of operation.
3. The Applicant shall install signage indicating where the on-site parking spaces
are located on the Subject Property.
4. The Applicant shall install twelve (12) bicycle parking spaces on the Subject
Property.
5. The Applicant shall make all parking lot improvements and complete all
sealcoating and striping prior to opening.
6. The Applicant shall install School Zone signage.
7. There must not be on-street drop-off of students from passenger vehicles.
8. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ _ __
_______ Scott Gingold _____ ____
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
___X___ Violetta Cullen __X__ ____
___X___ Lisa Dziekan __X__ _ ___
___X___ Mary McAuley __X__ _ ___
___X___ Kiril Mirintchev __X___ _ __
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