HomeMy WebLinkAbout11.19.18
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 19, 2018
Executive Session 6:00 p.m
Regular City Council meeting to follow
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Executive Session
(III) Mayor Public Announcements
Small Business Saturday, November 24
(IV) City Manager Public Announcements
Illinois State Fire Marshall Presentation of Award to City of Evanston –
ISO Class 1 Status
(V) Communications: City Clerk
(VI) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda November 19, 2018 Page 2 of 8
(VII) Agenda Items
AGENDA
(1) Agreement for Crossing Guards Services with Andy Frain Services, Inc.
Staff recommends that City Council authorize the City Manager to enter into a
three-year agreement with Andy Frain Services, Inc. (761 Shoreline Drive,
Aurora, IL 60504) to provide crossing guard services in an amount not to exceed
$620,662 per year with two one year optional extensions (RFP #18-52). Funding
will be from the School Crossing Guards Fund (Account 100.19.1942.61060).
For Action
Staff recommends review and adoption by the City Council of the following fifteen (15)
abatement resolutions (Items 2 to 16). The resolutions will abate (decrease) the amount
of the 2018 property tax levy needed to retire the outstanding general obligation debt.
Generally, abated debt amounts are funded through sources other than property taxes
such as TIF incremental revenue, water/sewer receipts, special assessments and
parking garage revenues. The City’s total abatement for 2018 is $5,872,660.
(2) Resolution 82-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 82-R-18 abatement for General
Obligation Bonds, Series 2010B.
For Action
(3) Resolution 83-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 83-R-18 abatement for General
Obligation Bonds, Series 2011A.
For Action
(4) Resolution 84-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 84-R-18 abatement for General
Obligation Bonds, Series 2012A.
For Action
(5) Resolution 85-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 85-R-18 abatement for General
Obligation Bonds, Series 2013A.
For Action
(6) Resolution 86-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 86-R-18 abatement for General
Obligation Bonds, Series 2013B.
For Action
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City Council Agenda November 19, 2018 Page 3 of 8
(7) Resolution 87-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 87-R-18 abatement for General
Obligation Bonds, Series 2014A.
For Action
(8) Resolution 88-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 88-R-18 abatement for General
Obligation Bonds, Series 2015A.
For Action
(9) Resolution 89-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 89-R-18 abatement for General
Obligation Bonds, Series 2015B.
For Action
(10) Resolution 90-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 90-R-18 abatement for General
Obligation Bonds, Series 2016A.
For Action
(11) Resolution 91-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 91-R-18 abatement for General
Obligation Bonds, Series 2017A.
For Action
(12) Resolution 92-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 92-R-18 abatement for General
Obligation Bonds, Series 2017C.
For Action
(13) Resolution 93-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 93-R-18 abatement for General
Obligation Bonds, Series 2018A.
For Action
(14) Resolution 94-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 94-R-18 abatement for General
Obligation Bonds, Series 2018B.
For Action
(15) Resolution 95-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 95-R-18 abatement for General
Obligation Bonds, Series 2018C.
For Action
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City Council Agenda November 19, 2018 Page 4 of 8
(16) Resolution 96-R-18, General Obligation Debt Property Tax Abatement
Staff recommends adoption of Resolution 96-R-18 abatement for General
Obligation Bonds, Series 2018D.
For Action
(17) Ordinance 123-O-18: City of Evanston 2018 Tax Levy
Staff requests adoption of Tax Levy Ordinance 123-O-18, which levies the
annual property tax for General Fund Operations, Illinois Municipal Retirement
Fund (IMRF), Police and Fire Pension Funds, and the General Assistance Fund
totaling $31,539,995. The corresponding total for 2017 Levy was $30,101,220.
For Action
(18) Ordinance 124-O-18: Evanston Library Fund 2018 Tax Levy
The Library Board requests adoption of Tax Levy Ordinance 124-O-18, per
Library Board action on October 17, 2018, which levies the annual property tax
for the Evanston Public Library in the amount of $6,887,755.
For Action
(19) Ordinance 125-O-18: Solid Waste Fund 2018 Tax Levy
Staff requests adoption of Tax Levy Ordinance 125-O-18, which levies the
annual property tax for the Solid Waste Fund in the amount of $836,735.
For Action
(20) Ordinance 126-O-18: Special Service Area #4 2018 Tax Levy
Staff requests adoption of Tax Levy Ordinance 126-O-18, which levies the
annual property tax for Special Service Area #4 in the amount of $535,714.
For Action
(21) Ordinance 127-O-18: Special Service Area #6 2018 Tax Levy
Staff requests adoption of Tax Levy Ordinance 127-O-18, which levies the
annual property tax for Special Service Area #6 in the amount of $225,510.
For Action
(22) Ordinance 117-O-18, Amending Section 7-12-17 Increasing the Meter
Charges and Water Rates
Staff recommends that City Council adopt Ordinance 117-O-18, which would
increase the water meter charges and water rates by eleven percent (11%).
For Action
(23) Ordinance 118-O-18, Amending Section 7-13-3 Decreasing the Sewer User
Rates
Staff recommends that City Council adopt Ordinance 118-O-18, which would
decrease the sewer user rate by 7.5%, from $3.66 to $3.39 per billing unit (100
cubic feet of water consumed).
For Action
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City Council Agenda November 19, 2018 Page 5 of 8
(24) Ordinance 128-O-18, Amending Title 8, Chapter 4, Municipal Solid Waste
and Increasing the Sanitation Service Charges
Staff recommends City Council adoption of Ordinance 128-O-18, modifying Title
8, Chapter 4 of the City Code for Municipal Solid Waste increasing the service
charges for refuse collected in 95 and 65 gallon roll out carts by 15%, the
collection of refuse from condominiums by 2.3% and the charges for special pick-
ups beginning January 1, 2019.
For Action
(25) Ordinance 130-O-18, Amending Section 7-2-6 (G), Moving Vehicle Parking
and Storage Containers on Public Ways
Staff recommends that City Council adopt Ordinance 130-O-18, which would
increase the fee to allow public parking spaces and/or other public right-of-way to
be reserved for loading and unloading of moving vehicles and storage containers
without obstructing traffic flow from $100.00 to $120.00 beginning January 1,
2019.
For Action
(26) Ordinance 134-O-18, Amending Subsections 10-4-5-2(B)(7) and (11)
“Parking in Predominately Residential Areas”
Staff recommends City Council adopt Ordinance 134-O-18, amending City Code
subsections 10-4-5-2(B)(7) and (11) “Parking in Predominately Residential
Areas” to amend the permit renewal date and increase the residential parking
permit from $15.00 to $30.00.
For Action
(27) Ordinance 142-O-18, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking Violation
Penalties
The Transportation & Parking Committee and staff recommend City Council
adoption of Ordinance 142-O-18, amending City Code Section 10-11-17,
Schedule XVII, Parking Violation Penalties increasing the fine for a street
sweeping violation by thirty five dollars ($35) to seventy five dollars ($75) with a
fifty dollar ($50.00) additional penalty if paid after the expiration of twenty-one
(21) days following issuance of a final determination of liability. A policy change
regarding towing procedures will accompany this change to reduce the financial
hardship and inconvenience that vehicle owners currently endure as part of
sweeping operations. Staff also recommends increasing the fine for an expired
parking meter by five dollars ($5) to twenty-five dollars ($25) effective January 1,
2019 as part of the FY2019 budget proposal.
For Action
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City Council Agenda November 19, 2018 Page 6 of 8
(28) Ordinance 145-O-18, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Staff recommends City Council adopt Ordinance 145-O-18, amending various
sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” adding
Sunday enforcement from one o’clock (1:00) p.m. to nine o’clock (9:00) p.m.,
increasing the rate of all two (2) hour meters from one dollar ($1.00) per hour to
one dollar fifty cents ($1.50) per hour, all long term meters from twenty-five cents
($.25) per hour to fifty cents ($.50) per hour and all twenty (20) minute meters
from twenty-five cents ($.25) to fifty cents ($.50) beginning March 1, 2019 with an
automatic increase to two dollars ($2.00) per hour and fifty cents ($.50) per
fifteen (15) minutes on January 1, 2020. The cost of replacement stickers and
reprogramming the parking meters will be paid for through the Parking Fund.
For Action
(29) Ordinance 143-O-18, Amending “Schedule of License Fees” of City Code
Section 10-8-3(A) – “Wheel Tax”
City staff requests City Council adoption of Ordinance 143-O-18 amending
Section 10-8-3(A), “Schedule of License Fees”, increasing the annual license
fees by $10.00.
For Action
(30) Ordinance 148-O-18, Amending Section 3-25-2 “Imposition of Tax” to
Increase the Real Estate Transfer Tax for Transactions with a Sale Price
over $1,500,000
Staff recommends City Council adoption of Ordinance 148-O-18, amending City
Code Section 3-25-2, “Imposition of Tax” to increase the Real Estate Transfer
Tax for sales with a price over $1,500,000.01. For sale prices: up to $1.5 million
the tax is $5.00 for every $1,000 of value; from $1,500,000.01 to $5 million the
tax is $7.00 for every $1,000 of value; and prices at $5,000,000.01 or more the
tax is $9.00 for every $1,000 of value.
For Action
(31) Ordinance 136-O-18, Expediting Planning & Zoning Review and Building
Permits
Staff recommends adoption of Ordinance 136-O-18, amending Ordinance 125-O-
17 regarding the City of Evanston Permit Fee Schedule. The proposal will create
an application and fee schedules for expediting permit and plan review services.
For Action
(32) Ordinance 135-O-18, Amending Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” to Add Bed and Breakfast Establishments
Staff recommends adoption of Ordinance 135-O-18, amending Section 3-2-4
“Hotel-Motel and Vacation Rental Tax” to add Bed and Breakfast Establishments.
For Action
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City Council Agenda November 19, 2018 Page 7 of 8
(33) Ordinance 137-O-18, Amending Title 5, Chapter 9, Licensing of Vacation
Rentals
Staff recommends adoption of Ordinance 137-O-18, amending Ordinance 50-O-
13 to improve compliance with vacation rental licensing requirements. Staff
proposes to increase vacation rental licensing fees to align with cost of
administering the program.
For Action
(34) Ordinance 141-O-18, Amending Rental Registration of Rental Residential
Buildings to Include Inspection Requirements and Add Accessory Dwelling
Units
Staff recommends approval of Ordinance 141-O-18 Amending Rental
Registration of Rental Residential Buildings to include inspection requirements
and the addition of accessory dwelling units. This amends the rental registration
process to include a fee of $200 for the initial inspection and registration of
existing dwelling units, including accessory dwelling units (ADUs)/coach houses,
and a fine from $75 to $375 for renting an unregistered unit following the
“amnesty period.” These changes, including the fee structure, were approved
unanimously by City Council on October 29, 2018.
For Action
(35) Ordinance 133-O-18, Amending Section 3-2-19, “Transportation Network
Company Tax”
City staff requests City Council adoption of Ordinance 133-O-18, Amending
Section 3-2-19 of the Evanston City Code, “Transportation Network Company
Tax.” The Ordinance adds the definition of shared rides, solo rides, and
wheelchair accessible rides and increases the fee assessed for a solo ride from
twenty cents ($.20) to forty-five cents ($.45) per solo ride in a transportation
network vehicle. Wheelchair accessible rides are exempt from the fee and the
fee assessed for a shared ride remains at twenty cents per ride ($.20).
For Action
(36) Resolution 101-R-18, Approving the 2019 Fiscal Year Budget of the City of
Evanston
Staff recommends approval of Resolution 101-R-18 adopting the FY 2019
Budget of the City of Evanston, in the amount of $319,155,950.
For Action
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
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City Council Agenda November 19, 2018 Page 8 of 8
(IX) Adjournment
MEETINGS SCHEDULED THROUGH NOVEMBER 2018
Upcoming Aldermanic Committee Meetings
11/21/2018 6:30 PM M/W/EBE Committee - CANCELED
11/26/2018 6:00 PM Administration & Public Works, Planning & Development and City Council
11/28/2018 6:00 PM Transportation & Parking Committee
11/28/2018 7:30 PM Economic Development Committee - CANCELED
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council Meeting of November 19, 2018 Item 1
Business of the City by Motion – Crossing Guard Services
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Agreement for Crossing Guards Services with Andy Frain Services, Inc.
Date: November 16, 2018
Recommended Action
Staff recommends that City Council authorize the City Manager to enter into a three-
year agreement with Andy Frain Services, Inc. (761 Shoreline Drive, Aurora, IL 60504)
to provide crossing guard services in an amount not to exceed $620,662 per year with
two one year optional extensions (RFP #18-52).
Funding Source
100.19.1942.61060 School Crossing Guards
Summary
At the July 30, 2018 City Council Meeting, staff presented information regarding the
City’s Crossing Guard Program which has provided services to Evanston’s schools for
over 37 years.
In October, the City published Request for Proposal (RFP) 18-52 for Crossing Guard
Services. As part of the requirements for the RFP, respondents must hire all current
City of Evanston Crossing Guards at their current rate of pay ($20/hour). The City
received four responses to RPF 18-52:
Andy Frain Services $620,662
All City Management Services $650,560
Cross Safe $672,624
Vets Securing America $939,362
Staff is recommending the City Council enter into an agreement with Andy Frain
Services to administer the crossing guard program for the City. Andy Frain Services
has been an Illinois based company since 1924 and currently provides crossing guard
services to eighteen municipalities in the Chicago Metropolitan Area.
Memorandum
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Andy Frain Services will be hiring current City of Evanston Crossing Guards at their
current rate of pay ($20/hour). When recruiting for crossing guards in the future Andy
Frain Services will first seek to hire Evanston residents. In addition, they have agreed
to hold their contract price for five years.
Crossing guards are provided at 52 locations covering Evanston School District 65,
ETHS, Charvialle Montessori, and 2 Parochial Schools. Specifically, there are up to 59
part-time staff, 57 of which are assigned to the 52 crossing locations leaving 2 staff as
substitutes. The current rate of pay is $20.00 per hour with a guarantee of 1 hours per
shift (morning, afternoon) throughout the entire school year which is approximately
$7,300 per year per staff member. The program is overseen by the Parking Division
Manager, with the daily operational oversight conducted by the Parking Operations
Coordinator. The Human Resources Division provides administrative support related to
hiring, advertising and processing of candidates. In addition, Parking Enforcement
Officers provide substitution for crossing guard absences when needed.
Currently the budget to maintain 59 crossing guards for seasonal pay and equipment is
$442,000. This basic cost does not include other costs incurred to support the program
such as administrative expenses provided by the Parking Operations Coordinator and
other staff. The staff time spent on administration is compounded when there is turnover
among the part-time staff. For instance, in 2016 the turnover was twelve crossing
guards and nineteen in 2017. So far since the start of the 2018/2019 school year the
City has yet to be at full staff for the Crossing Guards. At the start of the year we had 49
positions filled, 6 that have already turned over, and currently we are looking to fill 8
more positions.
Turnovers (vacancies) create gaps in crossing guard coverage that require other City
staff to perform those duties. In this case, substitutions are provided by Parking
Enforcement Officers (PEOs). For 2017, PEOs provided crossing guard coverage for
686 hours; by the end of 2018 they will have provided crossing guard coverage for
roughly 786 hours. In addition, for the PEOs to provide substitute crossing guard
services, the PEOs are unable to enforce parking throughout the city.
Currently, the scheduling of PEO’s is dictated by crossing guard coverage instead of
parking enforcement hours. If the service is contracted, the PEO schedule could be
adjusted to better accommodate enforcement hours. Additionally, with the PEO’s freed
up to do enforcement, this model will bring in additional revenue for the City above the
cost of contracting the service. We estimate the additional revenue to be $50,000
annually.
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2017 2018 2019
Crossing Guard
Salaries/Equipment
$440,000
$442,000
$443,000
Administrative/HR
Costs
$27,000
$33,000
$38,000
Parking
Enforcement Costs
$30,000
$35,000
$40,000
Revenue Loss
(Citations)
$171,000
$222,000
$260,000
Total costs:
$668,000
$732,000
$781,000
Over the last ten years many communities in the surrounding area have chosen to
contract this service to improve reliability, reduce liability and reduce expenses
These communities include: Glenview, Glencoe, Schaumburg, Westmont, Oak Park,
River Forest, DeKalb, Oak Lawn, Barrington, Carol Stream, Bolingbrook, Addison, Cary,
Hinsdale, Crystal Lake, Hanover Park, Lombard, Mt. Prospect, and Wheeling.
Attachments
Andy Frain Services Response to RFP 18-52
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City of Evanston Crossing Guard Services
Presented to:
City of Evanston Purchasing Office
Room 4200
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, IL 60201
Thursday, October 25, 2018
Prepared by:
David H. Clayton
President/CEO/Owner
Andy Frain Services, Inc.
761 Shoreline Drive
Aurora, IL 60504
630-820-3820
Response to the City of Evanston
Request for Proposal 18-52 for Crossing Guard Services
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Table of Contents
A. Cover Letter ........................................................................................................................................................................ 2
B. Qualifications and Experience of Firm and/or Team .......................................................................................................... 4
Our History .......................................................................................................................................................................... 5
Our Core Business Philosophies .......................................................................................................................................... 8
Our Equipment .................................................................................................................................................................... 8
Our Technology ................................................................................................................................................................... 9
Staff Uniform ..................................................................................................................................................................... 10
Training ............................................................................................................................................................................. 11
Customer Service Training and Orientation – First Impressions ...................................................................................... 12
Initial Training – Transition ............................................................................................................................................... 14
Employee Performance Index (EPI) Overview .............................................................................................................. 15
Crossing Guard References ............................................................................................................................................... 17
C. Area/Regional Manager(s) ................................................................................................................................................ 19
D. Fees ................................................................................................................................................................................... 20
E. Contract ............................................................................................................................................................................. 21
M/W/EBE Goals .................................................................................................................................................................... 22
Additional Forms/Exhibits ..................................................................................................................................................... 23
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A. Cover Letter
Thursday, October 25, 2018
City of Evanston Purchasing Office
Room 4200
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, IL 60201
Dear City of Evanston Purchasing Office,
Thank you for the opportunity to respond to the referenced project and present our company, Andy Frain Services, Inc.
(“Andy Frain”) to the City of Evanston (“City”).
Evolving from a local stadium management and security organization, Andy Frain has emerged as a national leader
providing security and event services to some of America’s largest corporations, universities and government facilities.
Our philosophy is to be a good corporate citizen and to maintain strong employee retention by believing in the dignity of
our work and maintaining respect for the individual. This philosophy has resulted in a 97% customer retention rate over
the past 18 years.
Andy Frain Services is a SAFETY Act Certified company, comprised of seven divisions:
1. Commercial Security – Providing security officers and screening of personnel and materials for commercial sites,
educational facilities and courthouses.
2. Sports & Entertainment – Providing security officers, parking attendants, ushers, ticket takers, guest relations, and
concierge personnel for events and public assembly venues.
3. Transportation Security – Providing security officers and screening of cargo, packages and personnel for airlines,
cargo (air, land, and marine) terminals and the pleasure cruise industry.
4. Managed Properties/Retail Security – Providing trained and capable security officers who meet the specific safety
and security needs of the tenants and customers of a shopping center.
5. Package/Cargo Screening – Provide multi-faceted screening strategies of cargo, packages and personnel for airlines,
cargo terminals (air, land, and marine), and rail yards.
6. International – Providing the divisional service specifics to the International space of our existing Partners.
7. Technology – Prism eSolutions provides industry specific audit, compliance, document management, incident
management, reporting and training applications in the educational, financial, government, healthcare,
manufacturing and service sectors.
With a very strong base of customers in the hospitality industry, port operations and transportation industries, Andy
Frain is highly familiar with what it takes to make the public feel fully welcomed while still maintaining a high level of
safety and security.
Andy Frain has a proven history of performing similar contracts in highly regulated industries. We have invested heavily
in our infrastructure and employees to ensure that we are able to meet our contractual obligations while mitigating the
risk to our company and to our clients. This investment includes, but is not limited to:
1. Automated auditing and compliance monitoring of contract requirements, Key Performance Indicators (KPI),
local/state/federal requirements, and employee safety using Prism eSolutions equation® ASP software.
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2. An automated scheduling, payroll and billing process (Celayix) to ensure that posts are filled, our employees are paid
correctly and on-time, and our clients are billed properly and on-time to ensure cash flow.
3. Strategic partnerships with leaders in the human resources (People®), background investigations (InfoMart and
Guidepost Solutions), technology (Prism eSolutions) and financial (West Suburban Bank) industries to ensure quality,
consistent performance.
4. Training of our employees in the areas of security, safety, professional demeanor and the specific requirements of
our client’s facilities and operations.
Andy Frain has received and acknowledges the addenda provided by the City of Evanston.
Andy Frain is an authorized ISP – IDFPR Livescan Fingerprint Vendor and can efficiently generate the needed Livescan
transactions for the City of Evanston account.
All City of Evanston Crossing Guard equipment should be transferred to Andy Frain Services for continued use in the
operation.
We trust that you will find our response thorough, accurate and complete, and we hope to be afforded an opportunity
to present our abilities and qualifications more fully to the selection committee for the City.
Sincerely,
David H. Clayton
President/CEO/Owner
Andy Frain Services, Inc.
761 Shoreline Drive
Aurora, IL 60504
630-820-3820
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B. Qualifications and Experience of Firm and/or Team
Founded in 1924, Andy Frain is an American owned, international security organization with 48 branch offices and
service locations throughout the United States. Our 94-year old company is privately held and managed from our
corporate office in Aurora, Illinois and expanded its business portfolio in 2009 to include a technology company, Prism
eSolutions. Andy Frain is licensed to provide security services in all 50 states. Members of the Frain family remain active
in the company to ensure Andy Frain’s legacy of “Customer Service is Every Employee’s Job” remains part of our core
business philosophy.
Business Information
Legal Name of Company Andy Frain Services, Inc.
Contact Name Ed Millard
Contact Title Education Services Director
Contact E-mail Address emillard@andyfrain.com
Company Mailing Address 761 Shoreline Drive, Aurora, IL 60504
Company Telephone Number 630 820 3820
Company Fax Number 630 820 3819
Company Website Address www.andyfrain.com
Number of Employees (company)
12,000+ Nationally
Years of Experience 94
Number of U.S. Offices 48 Branch Offices Nationally
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Our History
Andy Frain was founded in 1924 by Andrew T. Frain, an entrepreneur who was
certain that he could solve the perennial gate crashing problem at Chicago Stadium
hockey games. With a small group of professional ushers, he created an
atmosphere of authority the stadium had never seen.
The traditional blue and gold uniforms became a hallmark for the professionalism
and superior customer service that Andy Frain employs to this day, over 90 years
later.
Today, Andy Frain is an American-owned professional services company with a rich
history in serving the country, notably at important events such as the Olympics,
the Pope’s visit to Chicago, dozens of professional sports national championships
and 20 national political conventions, to name a few. Our company has grown by
reputation, not by acquisition, with 48 branch office and service locations
throughout the U.S.
Our philosophy is to be a good corporate citizen and to maintain strong employee retention and recognition programs
by believing in the dignity of our work and maintaining respect for the individual.
Andy Frain’s size, financial strength and business philosophies allow us to be responsive to customer needs and to adapt
quickly to the ever-changing business environment. We regularly compete against much larger, publicly held or foreign
owned, security companies, and our success is evidenced by the major universities and Fortune 100 companies that we
maintain as customers. Our clients can interface directly with Andy Frain’s owners and senior executives to ensure swift
and appropriate response to important business needs.
Andy Frain’s method for contract service begins with a focus on people. We invest in our managers and security officers
so they are trained and capable of living our tradition of “Customer Service is Every Employee’s Job”. Our on-going
system of quality audits ensures our customers a high level of service. We continually strive to develop new programs
that will improve service and add value for our customers. This client centric business model has a proven record of
successful delivery of customer service, security and technology.
Our Resume
• Founded in 1924 - Present management has been in place since 1986
• 45 Branch / Operations offices
• Over 12,000 trained & capable employees
• Provide safe, secure environment for more than 20 million people annually
• Serve 35 major sports arenas, venues, universities, public buildings
• Provide security to more than 400 commercial/businesses
• Package & Cargo screening at 98 locations
• Security check more than 1 million trucks a year
• Integrated Client Centric Solutions
Andrew T. Frain,
Our Founder
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Divisions of Andy Frain Services
Commercial Security – Provides trained and capable crossing guards, security officers and screening personnel for
government facilities, business and industrial clients, cultural facilities, education facilities, hotels, residential properties,
and other public facilities across the nation. We provide solutions for access control, vehicle patrol,
reception/concierge, perimeter/walking patrol, temporary security coverage, background screening, bicycle patrol,
EMT/first responder, control room/CCTV monitoring and personnel, vehicle and package screening.
Sports & Entertainment – Providing trained and capable security officers, customer service personnel, parking
attendants, ushers, ticket takers, guest relations, and concierge personnel for events and public assembly venues. Andy
Frain provides crowd engineering services, venue deployment security and event planning for professional and
collegiate sporting venues and events, including the United States Golf Association and United States Tennis Association
championships, NASCAR, NFL, NBA, NHL, MLB, concerts, stadiums and arenas, state fairs, festivals and expositions, and
conventions and trade shows.
Transportation Security – Providing trained and capable security officers to control access to secure areas (i.e. SIDA),
and workplaces near or proximate to secure areas regulated by TSA, USCG, DHS, etc. Additionally, the company provides
contraband interdiction services to ensure a safe and secure workplace for those regulated areas, commuter terminals
and the pleasure cruise industry. Andy Frain’s Transportation Security Division specializes in security programs with
government-regulated entities.
Managed Properties / Retail Security – Provides trained and capable security officers who meet the specific safety and
security needs of the tenants and customers of a shopping center. Andy Frain understands that no two retail facilities
are alike and we customize our implementation, training, and operations plans specific to the needs of our clients. Andy
Frain also understands the need for continual communication and reporting. We provide access control, command and
control, customer service, vehicle patrol, bicycle patrol, foot patrol and emergency response.
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Package / Cargo Screening – Provide multi-faceted screening strategies of cargo, packages and personnel for airlines,
cargo terminals (air, land, and marine), and rail yards. Focusing on securing the global supply chain, it is specific to
private industry under the guidelines and processes developed by TSA as well as company internal non – TSA security
and safety objectives.
International - Providing the divisional service specifics to the International space of our existing Partners.
Technology – Prism eSolutions, a wholly owned subsidiary of Andy Frain, provides industry specific audit, incident
management, document management, compliance, reporting and training applications in the educational, financial,
government, healthcare, manufacturing and service sectors. Our technology platform has helped hundreds of
companies achieve and maintain various ISO Certifications. This value-added component provides technical and
compliance expertise; a unique differentiator in our ability to support our clients.
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Our Core Business Philosophies
Andy Frain’s core business philosophy is that when you treat people with courtesy, dignity and respect, they will be
motivated to deliver quality service. This philosophy is echoed in our mission statement which states that “We are
committed to living the tradition of Customer Service is Every Employee’s Job.”
We believe the quality of our service is dependent upon hiring the right person for the right job and ensuring that they
are trained and capable to perform the assigned tasks and committed to providing superior customer service. In short,
we hire for attitude and train for skill because great security is a by-product of great customer service.
We select the right people for the job, from the communities we serve, and ensure that they are treated with dignity
and respect and are trained and capable to deliver superior customer service in accordance with contract requirements
and local, state and federal regulations.
We also take great pride in being a good corporate citizen; recruiting employees from the communities we serve while
making charitable contributions to those communities as well.
Andy Frain has also been recognized as a “Patriotic Employer” by the National Committee for Employer Support of the
Guard and Reserve.
Our owners and senior executives are actively involved in the oversight of our contracts and, if necessary, run towards
problems to ensure that they are resolved to our clients’ satisfaction. Our vertical markets emphasize our “customer-
centric” approach to service. This approach is summarized as follows:
• We will demonstrate understanding by and perspective by:
o Knowing our clients’ business models, recent performance and strategic priorities
o Proactively addressing our client’s concerns and issues
• We will understand and exceed service expectations by:
o Learning our clients’ cultures
o Delivering timely, quality and service consistent with our clients’ culture
• We will provide the right people:
o Compatible with the clients’ culture
o Committed to providing superior customer service
• We will provide industry insight by:
o Providing management technically qualified and knowledgeable about the clients’ industry
o Maintaining positive industry affiliations and networks
Our Equipment
Andy Frain maintains a ware house of screening equipment – hand-held metal detectors, walk-through metal detectors
and x-ray machines – at our office in Houston. Should there be a need for enhanced security screening, this equipment,
and trained operators, could be made available to the City facilities on short notice.
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Our Technology
At Andy Frain, we pride ourselves in our ability to integrate technology into our services, whether that technology is
client owned, proprietary, custom built or off the shelf. Owning a technology company, Prism eSolutions, provides us
with unprecedented flexibility to adapt software programs to the needs of our clients.
The following are some of the technologies that we have successfully integrated into our service.
• Equation® ASP – a software product of Prism eSolutions, a wholly owned
subsidiary of Andy Frain, Equation® ASP provides industry specific audit,
compliance, document management, incident management, reporting and
training applications.
o Employee Performance Index (EPI) – a web-based too that allows
managers, supervisors and clients to quickly and easily evaluate their
security officer’s appearance, performance and knowledge using a smart
phone or tablet.
o Redi-Trak – a web-based incident management system that captures,
notifies and tracks incidents in real time allowing you to minimize risk,
detail documentation of the incident, provide an audit trail of actions,
responsiveness and close outs of the activity. The platform has launched:
Redi-Trak Suite specializes in situational awareness solutions.
o Workforce Management System (WMS) – WMS brings
together innovative beacon technology and allows for end-
to-end personnel and checkpoint visibility.
• Time Clock – a web-based product of Prism eSolutions which allows our
employees to clock in and out for each shift they work. The Time Clock can
be accessed from any computer, tablet or smart phone, using the AFS Mobile
website.
• Pocket Guide – a web-based product of Prism eSolutions, the Pocket Guide
takes your security program (Post Orders, Emergency Response Guidelines, etc.) from the desk and delivers it to a
tablet or smart phone.
Incorporating technology into our service allows our trained and capable security officers to more efficiently and
effectively provide the contracted services as well as many other services which benefit our clients. Additionally,
particularly through the use of Equation® ASP and AFS Mobile Andy Frain clients are able to monitor contract Key
Performance Indicators (KPI) and incidents in near real time to ensure that we are compliant with contract requirements
and local, state and Federal regulations.
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Staff Uniform
Uniforms make an important statement. Everyone is impressed when they see a soldier at the airport returning home in
their tan camouflage uniforms. It represents a commitment to country and commands respect. At Andy Frain, we have
worked with our customers to select a style and color of uniform that best represents the image they want to
communicate to their customers.
It is our intent to work with the City to select a grouping of uniforms that will best meet the needs of the City including
the incorporation of the general and specialty security services. Seasons of the year will certainly dictate certain type of
outerwear which will be included as needed.
Please see below for the examples of uniforms we use at specific locations. As you can see, we use different types of
uniforms to signify the difference between staff. Our uniform examples included below are customizable and negotiable
with the City to meet the needs on the RFP requirements.
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Training
Andy Frain uses a proven combination of facilitator led courses, web based instruction and video instruction to ensure
that our security officers are trained and capable. The facilitator lead, online and video instruction is a combination of
proprietary materials, commercially available materials and materials developed by the United States Department of
Homeland Security.
Training typically falls into the following categories:
• Pre-Employment – Any training required for state licensing.
• Orientation – First Impressions – the familiarization of a new or transferred employee to Andy Frain and the client
location.
• Initial Training/Basic Job Training/On the Job Training (O-J-T) – The initial instruction of a new or transferred
employee in safe job procedures for the work assigned.
• Ongoing Training – Planned training which upgrades knowledge, skills or abilities, resolves problems or is provided
for professional development.
• Recurrent/Refresher Training – Training necessary to ensure compliance with state regulation or client contract and
or for professional development.
• Individual Contact/Coaching – The unplanned training session conducted by a supervisor with an employee.
Each training session employs a combination of “tell, show, involve.”
• Tell – explain it in words.
• Show – demonstrate it live or use pictures, video, etc.
• Involve – practice it, perform it correctly.
It is not enough for the security officer to simply know the new material or method. They must be able to apply what
they know and do it on a consistent basis and adapt to situations as they arise. Therefore, we evaluate the effectiveness
of the training from start to finish.
• Pre – Test – determines knowledge or skills through written exam or performance test.
• Mid – Course – ensures that knowledge and skills are being understood/applied and, if necessary, adjust.
• Post – Test – determines improvement of knowledge or skills through written exam or performance test.
• Comfort – Level – determines how confident the security officer is in their new-found knowledge or skills and assists
as necessary.
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Customer Service Training and Orientation – First Impressions
Many companies will tell you that they emphasize customer service or have customer service training programs.
However, since 1924, customer service has been more than a chapter in a training manual or a catch phrase to Andy
Frain, it is a demonstrable part of our culture as evidenced by our history, and most recently, the International Customer
Service Award won by the Amway Center (www.amwaycenter.com) due in no small part to the superior customer
service provided by 650 Andy Frain employees.
Our culture of service is reflected in our mission statement:
“Our goal to exceed customer expectations is driven by the belief in the dignity of work and respect for the individual.
We are committed to living the tradition of… “Customer Service is Every Employee’s Job.”
Great security is a by-product of great customer service. Patrons who experience great customer service feel
compelled to follow rules and cooperate with staff.
We honor our mission through our proprietary First Impressions program. First Impressions is more than customer
service training; it is an immersion into our culture. First Impressions is about how you conduct yourself as a
professional, how you treat others and how you create a world-class experience for everyone in everything that we do.
The First Impressions culture emphasizes our commitment to exceeding expectations in all our roles that interact with
our customers (clients, guests, employees and our coworkers).
Each First Impressions program session includes:
• A client specific First Impressions training workbook, developed in coordination with our clients. The security officer
keeps the workbook and can write notes and reference them well after the training session has been completed.
• Role-play exercises, mutually agreed upon with the client, which emphasize safety, situation, service, solution and
sincerity. Each security officer demonstrates a thorough understanding of their duties and how to do them
promptly, correctly, pleasantly and safely while exceeding customer expectations.
• A written examination, mutually agreed upon with client, ensures that each security officer understands their duties
and responsibilities.
Andy Frain uses our proprietary software, equation® ASP and the Employee Performance Index (EPI), to ensure
compliance with training requirements, measure the mutually agreed upon Key Performance Indicators (KPI) and audit
the knowledge, skills and abilities of our security officers assigned to our client facilities.
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Keys to First Impressions
Andy Frain creates client specific First Impressions programs for our client which incorporate the
following keys to providing superior customer service. We have selected slides from multiple client-
specific programs which demonstrate this.
Safety – Our security officers are responsible for the safety of all
customers and the quality of customer service each customer is treated
with. Security, the safeguarding of people and property is an integral part
of Safety. Our security officers consistently demonstrate that security
and customer service are not mutually exclusive; we can safeguard
people and property and still deliver superior customer service.
Service – Each customer that we work with, we have the same goal; to
exceed our customers’ expectations. To do so, we ensure that all our
security officers know their position, their duties and responsibilities,
their property, their appearance standards and how to interact with
guests beyond their expectations. Great security is a by-product of great
customer service.
Situation – We understand that our security officers may encounter a
diverse array of situations; each situation should be handled
appropriately and in accordance with our customer’s established policies
and procedures. To ensure our security officers are properly trained and
confident in handling various situations each manager and supervisor will
train their security officers for various scenarios and emergency
situations.
Solution – To make sure all our security officers are successfully trained
our managers and supervisors incorporate problem solving procedures
and role play into our training. Additionally, we audit our security
officers to ensure that they understand their duties and responsibilities
and how to do them promptly, correctly, pleasantly and safely.
Sincerity – Security officers are trained to handle various situations
while maintaining composure, authenticity, and compassion for
customers. Security officers will acquire teamwork and communication
skills throughout the training process that will help them grow as
individuals and as part of the Andy Frain team.
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Initial Training – Transition
Andy Frain Services will provide each crossing guard with an orientation training session along with an on-going training
program
The Basic Training Package consists:
• Review of the Crossing Guard Job Description
• A PowerPoint Crossing Guard Training Presentation
• A Crossing Guard Training Video
• Distribution of Andy Frain Crossing Guard Hand Book
• Crossing Guard Best Practices Guide based on the National Center for Safe Routes to School documentation
The Field Supervisor will provide a field training, mentoring, quality, and audit process for the New Hire Crossing Guard.
The Andy Frain training program will be Customer and Site-centric. Andy Frain will work with the customer on
incorporating their existing training into the overall training program.
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Employee Performance Index (EPI) Overview
To ensure we are providing a trained and capable staff, we implemented our Employee Performance Index (EPI) tool.
The Site Supervisor will be responsible for, at minimum, weekly quality and compliance audits of the security officers
assigned to the City using equation® ASP and KPI mutually agreed to. The audit results are made available to the City in
near real time through the reporting function of the software and will become part of each employee’s record.
The EPI tool is very user-friendly. The Supervisor selects the security officer and post assignment on a smart phone or
tablet and makes observations regarding the security officer and may also ask questions about the branch. The
Supervisor uses the interaction with the security officer as an opportunity to raise the security officer’s awareness
about their assigned post. In this way, the City and Andy Frain management will have constant and meaningful metrics
on the results of our ongoing training and management.
The following EPI is used for our security officers in a shopping center environment.
Sample – EPI Observations
1. The Supervisor (“evaluator”) enters the date, job
site or facility and the security officer’s name.
2. The evaluator then enters the security officer’s
assigned post, his or her name and then makes
observations about the security officer’s
appearance. Any observation that the evaluator
believes “exceeds” the minimum requirement
must be explained.
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3. The evaluator makes additional observations
regarding the security officer’s appearance and
performance.
4. The evaluator also can take a photograph of the
security officer’s uniform or working conditions
and attach them directly to the report.
Sample – EPI Questions
5. The evaluator then asks the security officer a
series of questions about his or her duties and
provides and, based on the security officer’s
answer, provides a score of “Does Not Meet
Expectations,” “Below Expectations,” or “Meets
Expectations.”
6. Questions can be adapted to the specific
requirements of the City and updated weekly or
monthly as mutually agreed upon. Questions can
also be updated quickly in response to local or
world events to ensure the security officer’s
understanding.
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Crossing Guard References
Dr. David Hill
Associate Superintendent
CCSD93 – Village of Carol Stream
230 Covington Dr. Bloomingdale, IL 60108
Phone: 630-539-3290
Fax 630-539-3450
Email: hilld@ccsd93.com
Services: Crossing Guards – 26 Sites – 30 Guards
Dates of Service: 2008-Current
Deputy Chief Mike Uplegger
Acting Chief
City of West Chicago – Police Department
325 Spencer Street West Chicago, IL 60185
Phone: 630-293-2222
Fax: 630-293-2221
Email: muplegger@westchicago.org
Services: School Crossing Guard Services – 8 sites – 12 Guards
Dates of Service: 2008-Current
Ken Teppel
Director of Public Safety
Village of Bolingbrook
375 W. Briarcliff Road Bolingbrook, IL 60440
Phone: 630-226-8650
Fax: 630-226-8411
Email: kteppel@bolingbrook.com
Services: School Crossing Guard Services – 19 sites – 22 Guards
Dates of Service: 2010-Current
Chief Anthony Ambrose
Chief of Police
Village of Oak Park
123 Madison Street Oak Park, IL 60302
Phone: 708-358-5652
Fax: 708-358-5107
Email: aambrose@oak-park.us
Services: School Crossing Guards – 30 sites - 34 Guards
Dates of Service: 2010-Current
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Roy Newton
Chief of Police
Village of Lombard
255 E. Wilson Ave.
Lombard, IL 60148
Phone: 630-620-5700
Dates of Service: 2011-Current
Division Chief Dan Vittorio
Administrative Services
Village of Oak Lawn
Oak Lawn Police Department
9446 S. Raymond Ave.
Oak Lawn, IL 60453
Office: 708-499-7727
Email: dvittorio@oaklawn-il.gov
Dates of Service: Oak Lawn is a new client in 2018
Municipal Clients in Illinois
The City of West Chicago
The Village of Bolingbrook
The Village of Oak Park
The Village of Lombard
The Village of Hanover Park
The Village of Westmont
The Village of River Forest
West Chicago Library
The Village of Glenview
The Village of Schaumburg
The City of Crystal Lake
The Village of Cary
The Village of South Elgin
The Village of Steger
The Village of Oak Lawn
The Village of Glencoe
The Village of LaGrange
The Village of Barrington
The Village of Wheeling
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C. Area/Regional Manager(s)
Edward Millard – Education Services Director
Aurora, Illinois
Edward Millard has over 25 years of experience in Project/Program Management, with more than 10 years of overseeing
programs that include Pedestrian Safety. He has overseen the Andy Frain Crossing Guard program for the past 8 years.
His experience includes, but is not limited to, successful transition and implementation project management for IBM and
AT&T, account support management for Education/Campus Safety Services, Stadium Operations, training, and customer
service. Edward is certified to use and train in the philosophies, processes, and procedures that are advocated by the
National Association of School Resource Officers, Crisis Prevention Institute, and UNLV in Home Land Security.
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D. Fees
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E. Contract
Paragraph C: we would propose that any termination of the Agreement by the City be on 30 days written
notice.
Paragraph F: we would propose to add to the beginning of Paragraph F, the following: "Except for Consultant's
intellectual property, proprietary training materials and confidential materials, all of which materials shall
remain the property of Consultant, ... "
Paragraph G: we propose payment is due 30 days from receipt of invoice.
Paragraph I: delete "any and all" and replace with "to the extent"
Paragraph J: a combination of primary and excess or umbrella insurance shall be acceptable to meet all
applicable and required insurance limits.
Paragraph J: all required and applicable insurance policies shall not be cancelled or reduced except upon 30
days written notice from Consultant, but said obligation is not required to be stated in the applicable policies.
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M/W/EBE Goals
Andy Frain understands the City’s goal of 25% of the contract amount for the participation and utilization of M/W/EBEs.
At the time of this response submission, Andy Frain has contacted multiple agencies to partner and has not gotten a
response to partner. If awarded, Andy Frain will work to meet or exceed the 25% goal set by the City. We are not
waiving the goal, but we cannot provide a partner company at this time.
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Additional Forms/Exhibits
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For City Council Meeting of November 19, 2018 Items 2- 16
Resolutions 82-R-18 through 96-R-18: 2018 Debt Service Property Tax Abatements
For Action
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
Kate Lewis-Lakin, Senior Management Analyst
Subject: Resolutions 82-R-18 through 96-R-18 - Debt Service Property Tax
Abatements
Date: November 14, 2018
Recommended action:
Staff recommends City Council review and adoption of the attached fifteen (15)
abatement resolutions by the City Council. The resolutions will abate (decrease) the
amount of the 2018 property tax levy needed to retire the outstanding general obligation
debt. Generally, abated debt amounts are funded through sources other than property
taxes such as TIF incremental revenue, water/sewer receipts, special assessments and
parking garage revenues.
Funding Source:
As noted below in each section.
Livability Benefits:
Innovation and Process—support local government best practices and processes
Summary:
Attachments A and B of this report provide a summary of the City’s total abatement of
$5,872,660. Attachment A shows abatement and net tax levy by bond issue.
Attachment B provides a summary of 2018 abatement amounts from each fund.
SERIES 2010B
Resolution 82-R-18 abates entire portion of the 2018 levy required for 2010B not to
exceed $9,166,678 General Obligation Bonds. These Bonds were issued to pay off the
City’s early retirement incentive (ERI) cost to IMRF. Resolution 82-R-18 abates the
entire $1,172,455 of the 2018 tax levy. Funds for the abatement of $1,172,455 are
derived from various other funds, which is shown in Attachment B.
Memorandum
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SERIES 2011A
Resolution 83-R-18 abates a portion of the 2018 levy required for 2011A not to exceed
$19,300,000 General Obligation Bonds. These Bonds were issued to provide financing
for public improvement projects, make deposits into certain debt service funds of the
City’s Sewerage System and refund certain outstanding obligations. Resolution 83-R-18
abates $414,825 from the 2018 levy of $1,233,158. Funds for the abatement of
$239,789 are derived from Water Fund, $125,498 from Sewer Fund - sewer surcharge,
and $49,538 from Sewer Fund.
SERIES 2012A
Resolution 84-R-18 abates a portion of the 2018 levy required for 2012A not to exceed
$16,220,000 General Obligation Bonds. These Bonds were issued to provide financing
for public improvement projects, make deposits into certain debt service funds of the
City’s Sewerage System and refund certain outstanding obligations. Resolution 84-R-18
abates the $385,348 from the 2018 levy of $1,124,131. Funds for the abatement of
$303,644 are derived from Water Fund, and $81,704 from Sewer Fund – sewer
surcharge.
SERIES 2013A
Resolution 85-R-18 abates a portion of the 2018 levy required for 2013A not to exceed
$12,700,000 General Obligation Bonds. These Bonds were issued to fund the City’s
public improvement projects and to provide for debt service funds of the City’s
Sewerage System. Resolution 85-R-18 abates $221,571 from the 2018 levy of
$997,495. Funds for the abatement are derived from $29,750 from Special
Assessments, $147,871 from Water Fund, and $43,950 from Sewer Fund surcharge
revenue.
SERIES 2013B
Resolution 86-R-18 abates a portion of the 2018 levy required for 2013B not to exceed
$30,000,000 General Obligation Bonds. These Bonds were issued to refund Series
2004, 2004B and 2005 Bonds. Resolution 86-R-18 abates $35,750 from the 2018 levy
of $2,031,550. Funds for the abatement are derived from $35,750 from the Special
Assessments Fund.
SERIES 2014A
Resolution 87-R-18 abates a portion of the 2018 levy required for 2014A not to exceed
$13,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s
public improvement projects. Resolution 87-R-18 abates $225,962 from the 2018 levy of
$899,325. Funds for the abatement of $195,162 are derived from the Water Fund and
$30,800 from Special Assessments.
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SERIES 2015A
Resolution 88-R-18 abates a portion of the 2018 levy required for 2015A not to exceed
$14,000,000 General Obligation Bonds. These Bonds were issued to fund the City’s
public improvement projects. Resolution 88-R-18 abates $413,531 from the 2018 levy of
$930,638. Funds for the abatement of $386,731 are derived from the Water Fund and
$26,800 from Special Assessments.
SERIES 2015B
Resolution 89-R-18 abates a portion of the 2018 levy required for Series 2015B not to
exceed $11,475,000 General Obligation Bonds. These Bonds were issued to refund
the remaining balance of the Series 2006B outstanding Bonds. Resolution 89-R-18
abates $1,038,311 from the 2018 levy of $1,702,750. Funds for the abatement are
derived from a transfer from the General Fund to the Debt Service Fund.
SERIES 2016A
Resolution 90-R-18 abates a portion of the 2018 levy required for Series 2016A not to
exceed $14,000,000 General Obligation Bonds. Resolution 90-R-18 abates $262,194
from the 2018 levy of $923,688. Funds for the abatement of $235,494 are derived from
the Water Fund and $26,700 from the Special Assessments.
SERIES 2017A
Resolution 91-R-18 abates a portion of the 2018 levy required for Series 2017A not to
exceed $14,500,000 General Obligation Bonds. Resolution 91-R-18 abates $101,375
from the 2018 levy of $998,525. Funds for the abatement of $28,600 are derived from
Special Assessments, and $72,775 from the Water Fund.
SERIES 2017C
Resolution 92-R-18 abates a portion of the 2018 levy required for Series 2017C not to
exceed $5,000,000 General Obligation Bonds. These bonds were issued for projects in
the Dempster-Dodge and Chicago-Main TIF Districts. Resolution 92-R-18 abates the
entire $161,480 of the 2018 tax levy. Funds for abatement of $65,870 are derived from
the Dempster-Dodge TIF Fund and $95,610 from the Chicago-Main TIF Fund.
SERIES 2018A
Resolution 93-R-18 abates a portion of the 2018 levy required for Series 2018A not to
exceed $24,385,000 General Obligation Bonds. These bonds were issued for paying a
portion of costs of constructing a new Robert Crown Center. Resolution 93-R-18 abates
entire $998,869 from the 2018 levy of $998,869. Funds for the abatement of $998,869
are derived from transfers from General Fund.
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SERIES 2018B
Resolution 94-R-18 abates a portion of the 2018 levy required for Series 2018B not to
exceed $16,545,000 General Obligation Bonds. These bonds were issued for the
purpose of providing for capital improvements. Resolution 94-R-18 abates $200,234
from the 2018 tax levy of $684,800. Funds for abatement of $200,234 are derived from
theWater Fund.
SERIES 2018C
Resolution 95-R-18 abates a portion of the 2018 levy required for Series 2018C not to
exceed $8,020,000 General Obligation Bonds. Resolution 95-R-18 abates $97,642 from
the 2018 levy of $479,150. Funds for the abatement of $16,550 are derived from
Special Assessments, and $81,092 from the Sewer Fund.
SERIES 2018D
Resolution 96-R-18 abates a portion of the 2018 levy required for Series 2018D not to
exceed $3,570,000 General Obligation Bonds. These bonds were issued for projects in
the Howard Ridge TIF District. Resolution 96-R-18 abates the entire $143,113 of the
2018 tax levy. Funds for abatement of $143,113 are derived from the Howard Ridge TIF
Fund.
The total amount of the tax year 2018 property tax levy for Debt Service prior to
adjusting for the above abatement resolutions is $17,106,090. This gross levy amount
is then adjusted for the abatements totaling $5,872,660, resulting in a net levy in the
amount of $11,233,430. This includes both the City and Library Debt Service Levy.
Attachments:
Attachment A: Abatement Summary Schedule Tax year 2018
Attachment B: Abatement Summary by Fund
Abatement Resolutions 82-R-18 through 96-R-18
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Attachment A
General Obligation Debt Summary --- Property Tax Supported Debt (Tax Year 2018)
Levy year 2018, Budget Year 2019
Bond Series and amount not to exceed per ordinance Total Principal Interest
Series 2010A $6,500,000 479,813 335,000 144,813
Series 2010 B $9,166,678 1,172,455 1,135,001 37,454
Series 2011 A $19,300,000 1,233,158 770,000 463,158
Series 2012 A $16,220,000 1,124,131 840,000 284,131
Series 2013A $12,700,000 997,495 570,000 427,495
Series 2013B $30,000,000 2,031,550 1,705,000 326,550
Series 2014A $13,000,000 899,325 500,000 399,325
Series 2015A $14,000,000 930,638 510,000 420,638
Series 2015B $11,475,000 1,702,750 1,550,000 152,750
Series 2016A $14,000,000 923,688 560,000 363,688
Series 2016B $8,155,000 893,750 720,000 173,750
Series 2017A $14,500,000 998,525 530,000 468,525
Series 2017B $9,665,000 1,251,400 1,030,000 221,400
Series 2017C $5,000,000 161,480 - 161,480
Series 2018A $24,385,000 998,869 - 998,869
Series 2018B $16,545,000 684,800 - 684,800
Series 2018C $8,020,000 479,150 105,000 374,150
Series 2018D $3,570,000 143,113 - 143,113
Total 17,106,090 10,860,001 6,246,089
Abatements by Bond Issue Total Principal Interest
Series 2010A - - -
Series 2010B 1,172,455 1,135,001 37,454
Series 2011A 414,825 306,077 108,748
Series 2012A 385,348 281,704 103,644
Series 2013A 221,571 148,950 72,621
Series 2013B 35,750 25,000 10,750
Series 2014A 225,962 130,000 95,962
Series 2015A 413,531 230,000 183,531
Series 2015B 1,038,311 1,038,311 -
Series 2016A 262,194 160,000 102,194
Series 2016B - - -
Series 2017A 101,375 60,000 41,375
Series 2017B - - -
Series 2017C 161,480 - 161,480
Series 2018A 998,869 - 998,869
Series 2018B 200,234 - 200,234
Series 2018C 97,642 21,397 76,245
Series 2018D 143,113 - 143,113
Total Amount To Be Abated 2018 5,872,660 3,536,440 2,336,220
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Property Tax Supported Levy after Abatement Total Principal Interest
Series 2010 A 479,813 335,000 144,813
Series 2010 B - - -
Series 2011 A 818,333 463,923 354,410
Series 2012 A 738,783 558,296 180,487
Series 2013A 775,924 421,050 354,874
Series 2013B 1,995,800 1,680,000 315,800
Series 2014A 673,363 370,000 303,363
Series 2015A 517,107 280,000 237,107
Series 2015B 664,439 511,689 152,750
Series 2016A 661,494 400,000 261,494
Series 2016B 893,750 720,000 173,750
Series 2017A 897,150 470,000 427,150
Series 2017B 1,251,400 1,030,000 221,400
Series 2017C - - -
Series 2018A - - -
Series 2018B 484,566 - 484,566
Series 2018C 381,508 83,603 297,905
Series 2018D - - -
Total Property Tax Supported Levy - Year 2018 11,233,430 7,323,561 3,909,869
Budget Year 2019 Debt Service Payments
Series 2010A Total Principal Interest
Series 2010A 479,813 335,000 144,813
Net Property TAX LEVY 2018 479,813 335,000 144,813
Series 2010B Total Principal Interest
Series 2010B 1,172,455 1,135,001 37,454
Less ERI Transfers From all Funds 1,172,455 1,135,001 37,454
Net Property TAX LEVY 2018 - - -
Series 2011A Total Principal Interest
Series 2011A 1,233,158 770,000 463,158
Less Water debt service 239,789 149,661 90,128
Less Sewer Surcharge Revenue 125,498 125,498 -
Less Sewer debt service 49,538 30,918 18,620
Total Abatement from Debt Service Fund Resources 414,825 306,077 108,748
Net Property TAX LEVY 2018 818,333 463,923 354,410
Series 2012A Total Principal Interest
Series 2012A 1,124,131 840,000 284,131
Less Sewer Surcharge Revenue 81,704 81,704 -
Less Water debt service 303,644 200,000 103,644
Total Abatement from Debt Service Fund Resources 385,348 281,704 103,644
Net Property TAX LEVY 2018 738,783 558,296 180,487
Series 2013A Total Principal Interest
Series 2013A 997,495 570,000 427,495
Less Special Assessment Fund 29,750 25,000 4,750
Less Sewer Surcharge Revenue 43,950 43,950 -
Less Water debt service 147,871 80,000 67,871
Total Abatement from Debt Service Fund Resources 221,571 148,950 72,621
Net Property TAX LEVY 2018 775,924 421,050 354,874
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Series 2013B Total Principal Interest
Series 2013B 2,031,550 1,705,000 326,550
Less Special Assessment Fund 35,750 25,000 10,750
Total Abatement from Debt Service Fund Resources 35,750 25,000 10,750
Net Property TAX LEVY 2018 1,995,800 1,680,000 315,800
Series 2014A Total Principal Interest
Series 2014A 899,325 500,000 399,325
Less Special Assessment Fund 30,800 25,000 5,800
Less Water debt service 195,162 105,000 90,162
Total Abatement from Debt Service Fund Resources 225,962 130,000 95,962
Net Property TAX LEVY 2018 673,363 370,000 303,363
Series 2015A Total Principal Interest
Series 2015A 930,638 510,000 420,638
Less Special Assessment Fund 26,800 20,000 6,800
Less Water debt service 386,731 210,000 176,731
Total Abatement from Debt Service Fund Resources 413,531 230,000 183,531
Net Property TAX LEVY 2018 517,107 280,000 237,107
Series 2015B Total Principal Interest
Series 2015B (2006B Refunding)1,702,750 1,550,000 152,750
Less Transfer from GF 1,038,311 1,038,311 -
Total Abatement from Debt Service Fund Resources 1,038,311 1,038,311 -
Net Property TAX LEVY 2018 664,439 511,689 152,750
Series 2016A Total Principal Interest
Series 2016A 923,688 560,000 363,688
Less Special Assessment Fund 26,700 20,000 6,700
Less Water debt service 235,494 140,000 95,494
Total Abatement from Debt Service Fund Resources 262,194 160,000 102,194
Net Property TAX LEVY 2018 661,494 400,000 261,494
Series 2016B Total Principal Interest
Series 2016B (2006A Refunding)893,750 720,000 173,750
Net Property TAX LEVY 2018 893,750 720,000 173,750
Series 2017A Total Principal Interest
Series 2017A 998,525 530,000 468,525
Less Special Assessment Fund 28,600 20,000 8,600
Less Water debt service 72,775 40,000 32,775
Less Transfer from General Fund - - -
Total Abatement from Debt Service Fund Resources 101,375 60,000 41,375
Net Property TAX LEVY 2018 897,150 470,000 427,150
Series 2017B Total Principal Interest
Series 2017B (2007A Refunding)1,251,400 1,030,000 221,400
Net Property TAX LEVY 2018 1,251,400 1,030,000 221,400
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Series 2017C Total Principal Interest
Series 2017C 161,480 - 161,480
Less Dempster-Dodge TIF Debt Service 65,870 - 65,870
Less Chicago-Main TIF Debt Service 95,610 - 95,610
Total Abatement from Debt Service Fund Resources 161,480 - 161,480
Net Property TAX LEVY 2018 - - -
Series 2018A Total Principal Interest
Series 2018A 998,869 - 998,869
Total Abatement from Debt Service Fund Resources 998,869 - 998,869
Net Property TAX LEVY 2018 - - -
Series 2018B Total Principal Interest
Series 2018B 684,800 - 684,800
Less Water Fund Debt Service 200,234 - 200,234
Total Abatement from Debt Service Fund Resources 200,234 - 200,234
Net Property TAX LEVY 2018 484,566 - 484,566
Series 2018C Total Principal Interest
Series 2018C 479,150 105,000 374,150
Less Special Assessment Fund 16,550 3,627 12,923
Less Sewer Fund Debt Service 81,092 17,770 63,322
Total Abatement from Debt Service Fund Resources 97,642 21,397 76,245
Net Property TAX LEVY 2018 381,508 83,603 297,905
Series 2018D Total Principal Interest
Series 2018D 143,113 - 143,113
Less Howard-Ridge TIF Debt Service 143,113 - 143,113
Total Abatement from Debt Service Fund Resources 143,113 - 143,113
Net Property TAX LEVY 2018 - - -
54 of 273
Attachment B
Abatement Summary by Fund
2018 Budget (2017 Tax Levy)
Series Year
General
Fund Water Sewer
Dempster-
Dodge TIF
Chicago-
Main TIF
Howard-
Ridge TIF
Special
Assessment
Various
funds Total
*2010B Bonds 1,172,455 1,172,455
2011A Bonds 239,789 175,036 414,825
2012A Bonds 303,644 81,704 385,348
2013A Bonds 147,871 43,950 29,750 221,571
2013B Bonds 35,750 35,750
2014A Bonds 195,162 30,800 225,962
2015A Bonds 386,731 26,800 413,531
2015B Bonds 1,038,311 1,038,311
2016A Bonds 235,494 26,700 262,194
2017A Bonds 72,775 28,600 101,375
2017C Bonds 65,870 95,610 161,480
2018A Bonds 998,869 998,869
2018B Bonds 200,234 200,234
2018C Bonds 81,092 16,550 97,642
2018D Bonds 143,113 143,113
Total 2,037,180 1,781,700 381,782 65,870 95,610 143,113 194,950 1,172,455 5,872,660
*2010 B Bonds - IMRF ERI Liability
Abatement by Funds FY2019
(2018 Levy)
2019
Budget
General Fund 825,502 2,498
Library Fund 87,457 4,295
E911 Fund 14,034 81,727
CDBG Fund 7,132 20,604
Parking Fund 34,354 135,510
Water Fund 107,396 84,206
Sewer Fund 28,608 113,821
Solid Waste Fund 22,745 6,588
Insurance Fund 10,114 46,045
Fleet Services Fund 35,114 117,800
1,172,455 212,408
825,502
City Manager's Office
City Clerk
City Council
General Fund Detail
Public Works Agency
Parks, Rec, & Comm. Serv.
Health & Human Service
Fire
Police
Community Development
Administrative Services
Law
55 of 273
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82-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $9,166,678 General Obligation Bonds, Series
2010B, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 9th day of August, 2010, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 65-O-10 entitled:
An Ordinance providing for the issuance of not to exceed
$9,166,678 General Obligation Bonds, Series 2010B, of the City of
Evanston, Cook County, Illinois, authorizing the execution of one or
more bond orders in connection therewith and providing for the levy
and collection of a direct annual tax for the payment of the principal
of and interest on said bonds;
and
WHEREAS, the Series 2010B bond total is Nine Million, One
Hundred Sixty-Six Thousand, Six Hundred Seventy-Eight Dollars ($9,166,678)
there is available from other sources the amount of One Million, One Hundred
Seventy-Two Thousand, Four Hundred Fifty-Five Dollars ($1,172,455) which
may lawfully be utilized to pay sums due on said series 2010B bonds for which
taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
56 of 273
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SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
General Obligation Bonds, Series 2010B, of the City of Evanston, Cook County,
Illinois, passed August 9, 2010, as Ordinance 65-O-10, be and the same hereby
are abated for the year 2018 under the Series 2010B bonds by the amount of
One Million, One Hundred Seventy-Two Thousand, Four Hundred Fifty-Five
Dollars ($1,172,455).
SECTION 2: That the City Manager, upon passage of this
Resolution 82-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 65-O-10 and the accompanying
Bond Order for the year 2018 in the amount of One Million, One Hundred
Seventy-Two Thousand, Four Hundred Fifty-Five Dollars ($1,172,455).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 82-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
57 of 273
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~3~
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
58 of 273
11/12/2018
83-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $19,300,000 General Obligation Bonds, Series
2011A, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 11th day of July, 2011, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 59-O-11 entitled:
An Ordinance providing for the issuance of one or more series of
General Obligation Bonds, Series 2011A, of the City of Evanston,
Cook County, Illinois, authorizing the execution of one or more
bond orders in connection therewith and providing for the levy and
collection of a direct annual tax for the payment of the principal of
and interest on said bonds;
and
WHEREAS, the Series 2011A bond total is Nineteen Million Three
Hundred Thousand Dollars ($19,300,000) there is available from other sources
the amount of Four Hundred Fourteen Thousand, Eight Hundred Twenty-Five
Dollars ($414,825) which may lawfully be utilized to pay sums due on said
2011A bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
59 of 273
83-R-18
~2~
General Obligation Bonds, Series 2011A, of the City of Evanston, Cook County,
Illinois, passed July 11, 2011, as Ordinance 59-O-11, be and the same hereby
are abated for the year 2018 under the Series 2011A bonds by the amount of
Four Hundred Fourteen Thousand, Eight Hundred Twenty-Five Dollars
($414,825).
SECTION 2: That the City Manager, upon passage of this
Resolution 83-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 59-O-11 and the accompanying
Bond Order for the year 2018 in the amount of Four Hundred Fourteen
Thousand, Eight Hundred Twenty-Five Dollars ($414,825).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 83-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
60 of 273
83-R-18
~3~
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
61 of 273
11/12/2018
84-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $16,220,000 General Obligation Bonds, Series
2012A, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 9th day of July, 2012, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 67-O-12 entitled:
An Ordinance providing for the issuance of one or more series of
General Obligation Bonds, Series 2012A, of the City of Evanston,
Cook County, Illinois, authorizing the execution of one or more
bond orders in connection therewith and providing for the levy and
collection of a direct annual tax for the payment of the principal of
and interest on said bonds;
and
WHEREAS, the Series 2012A bond total is Sixteen Million, Two
Hundred Twenty Thousand Dollars ($16,220,000), there is available from
other sources the amount of Three Hundred Eighty-Five Thousand, Three
Hundred Forty-Eight Dollars ($385,348.00) which may lawfully be utilized to pay
sums due on said series 2012A bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
62 of 273
84-R-18
~2~
General Obligation Bonds, Series 2012A, of the City of Evanston, Cook County,
Illinois, passed July 9, 2012, as Ordinance 67-O-12, be and the same hereby
are abated for the year 2018 by the amount of Three Hundred Eighty-Five
Thousand, Three Hundred Forty-Eight Dollars ($385,348.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 84-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 67-O-12 and the accompanying
Bond Order for the year 2018 under the Series 2012A bonds in the amount
of Three Hundred Eighty-Five Thousand, Three Hundred Forty-Eight
Dollars ($385,348.00)
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 84-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
63 of 273
84-R-18
~3~
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
64 of 273
11/12/2018
85-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $12,700,000 General Obligation Bonds, Series
2013A, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 22nd day of July, 2013, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 84-O-13 entitled:
An Ordinance providing for the issuance of one or more series of
not to exceed $12,700,000 General Obligation Bonds, Series
2013A, of the City of Evanston, Cook County, Illinois, authorizing
the execution of one or more bond orders in connection therewith
and providing for the levy and collection of a direct annual tax for
the payment of the principal of and interest on said bonds;
and
WHEREAS, the Series 2013A bond total is Twelve Million, Seven
Hundred Thousand Dollars ($12,700,000) there is available from other sources
the amount of Two Hundred Twenty-One Thousand, Five Hundred Seventy-
One Dollars ($221,571.00) which may lawfully be utilized to pay sums due on
said series 2013A bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County,
65 of 273
85-R-18
~2~
Illinois, passed July 22, 2013, as Ordinance 84-O-13, be and the same hereby
are abated for the year 2018 by the amount of Two Hundred Twenty-One
Thousand, Five Hundred Seventy-One Dollars ($221,571.00)
SECTION 2: That the City Manager, upon passage of this
Resolution 85-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 84-O-13 and the accompanying
Bond Order for the year 2018 under the Series 2013A bonds in the amount of
Two Hundred Twenty-One Thousand, Five Hundred Seventy-One Dollars
($221,571.00)
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 85-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
66 of 273
11/12/2018
86-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $30,000,000 General Obligation Bonds, Series
2013B, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 28th day of October, 2013, the City Council of
the City of Evanston, Cook County, Illinois, did adopt Ordinance 114-O-13
entitled:
An Ordinance providing for the issuance of one or more series of
not to exceed $30,000,000 General Obligation Refunding Bonds,
Series 2013B, of the City of Evanston, Cook County, Illinois, for
refunding purposes, authorizing the execution of one or more bond
orders in connection therewith and providing for the levy and
collection of a direct annual tax for the payment of the principal of
and interest on said bonds;
and
WHEREAS, the Series 2013B bond total is Thirty Million Dollars
($30,000,000), there is available from other sources the amount of Thirty-Five
Thousand, Seven Hundred and Fifty Dollars ($35,750.00) which may lawfully be
utilized to pay sums due on said series 2013B bonds for which taxes were
heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
67 of 273
86-R-18
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SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County,
Illinois, passed October 28, 2013, as Ordinance 114-O-13, be and the same
hereby are abated for the year 2018 by the amount of Thirty-Five Thousand,
Seven Hundred and Fifty Dollars ($35,750.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 86-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 114-O-13 and the
accompanying Bond Order for the year 2017 under the Series 2013B bonds in
the amount of Thirty-Five Thousand, Seven Hundred and Fifty Dollars
($35,750.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 86-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
68 of 273
86-R-18
~3~
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
69 of 273
11/12/2018
87-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $13,000,000 General Obligation Bonds, Series
2014A, of the City of Evanston,
Cook County, Illinois
WHEREAS, on the 28th day of July, 2014, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 91-O-14 entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $13,000,000 General Obligation Corporate
Purpose Bonds, Series 2014A, of the City of Evanston, Cook
County, Illinois, for capital improvement purposes, authorizing the
execution of one or more bond orders in connection therewith and
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds.
and
WHEREAS, the Series 2014A bond total is Thirteen Million Dollars
($13,000,000), there is available from other sources the amount of Two Hundred
Twenty-Five Thousand, Nine Hundred Sixty-Two Dollars ($225,962.00) which
may lawfully be utilized to pay sums due on said series 2014A bonds for which
taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
70 of 273
87-R-18
~2~
General Obligation Bonds, Series 2014A of the City of Evanston, Cook County,
Illinois, passed July 28, 2014, as Ordinance 91-O-14, be and the same hereby
are abated for the year 2018 under the Series 2014A bonds by the amount of
Two Hundred Twenty-Five Thousand, Nine Hundred Sixty-Two Dollars
($225,962.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 87-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 91-O-14 and the accompanying
Bond Order for the year 2018 in the amount of Two Hundred Twenty-Five
Thousand, Nine Hundred Sixty-Two Dollars ($225,962.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 87-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
71 of 273
87-R-18
~3~
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
72 of 273
11/12/2018
88-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $14,000,000 General Obligation Corporate
Purpose Bonds, Series 2015A, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 12th day of October 2015, the City Council of
the City of Evanston, Cook County, Illinois, did adopt Ordinance 124-O-15
entitled:
AN ORDINANCE providing for the issuance of one or more series of not
to exceed $14,000,000 General Obligation Corporate Purpose Bonds,
Series 2015A and one or more series of not to exceed $11,475,000
General Obligation Refunding Bonds, Series 2015B, of the City of
Evanston, Cook County, Illinois, for capital improvement and refunding
purposes, authorizing the execution of one or more bond orders in
connection therewith and providing for the levy and collection of a direct
annual tax for the payment of the principal of and interest on said bonds
and
WHEREAS, the Series 2015A bond total is Fourteen Million Dollars
($14,000,000), there is available from other sources the amount of Four
Hundred Thirteen Thousand, Five Hundred Thirty-One Dollars ($413,531.00)
which may lawfully be utilized to pay sums due on said series 2015A bonds for
which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
73 of 273
88-R-18
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SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Fourteen Million Dollars ($14,000,000.00) General Obligation
Bonds, Series 2015A, of the City of Evanston, Cook County, Illinois, passed
October 12, 2015, as Ordinance 124-O-15, be and the same hereby are abated
for the year 2018 under the Series 2015A bonds by the amount of Four
Hundred Thirteen Thousand, Five Hundred Thirty-One Dollars ($413,531.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 88-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 124-O-15 and the
accompanying Bond Order for the year 2018 in the amount of Four Hundred
Thirteen Thousand, Five Hundred Thirty-One Dollars ($413,531.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 88-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
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Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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89-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $11,475,000 General Obligation Corporate
Purpose Bonds, Series 2015B, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 12th day of October 2015, the City Council of
the City of Evanston, Cook County, Illinois, did adopt Ordinance 124-O-15
entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $14,000,000 General Obligation Corporate
Purpose Bonds, Series 2015A and one or more series of not to
exceed $11,475,000 General Obligation Refunding Bonds, Series
2015B, of the City of Evanston, Cook County, Illinois, for capital
improvement and refunding purposes, authorizing the execution of
one or more bond orders in connection therewith and providing for
the levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds.
and
WHEREAS, the Series 2015B bond total is Eleven Million, Four
Hundred Seventy-Five Thousand ($11,475,000), there is available from other
sources the amount of One Million, Thirty-Eight Thousand, Three Hundred
Eleven Dollars ($1,038,311) which may lawfully be utilized to pay sums due on
said series 2015B bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Eleven Million Four Hundred Seventy-Five Thousand Dollars
($11,475,000.00) General Obligation Bonds, Series 2015B, of the City of
Evanston, Cook County, Illinois, passed October 12, 2015, as Ordinance
124-O-15, be and the same hereby are abated for the year 2018 under the
Series 2015B bonds by the amount of One Million, Thirty-Eight Thousand, Three
Hundred Eleven Dollars ($1,038,311).
SECTION 2: That the City Manager, upon passage of this
Resolution 89-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 124-O-15 and the
accompanying Bond Order for the year 2018 in the amount of One Million, Thirty-
Eight Thousand, Three Hundred Eleven Dollars ($1,038,311).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 89-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
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Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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90-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $14,000,000 General Obligation Corporate
Purpose Bonds, Series 2016A, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 29th day of July, 2016, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 76-O-16 entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $14,000,000 General Obligation Corporate
Purpose Bonds, Series 2016A and one or more series of not to
exceed $8,155,000 General Obligation Refunding Bonds, Series
2016B, of the City of Evanston, Cook County, Illinois, for capital
improvement and refunding purposes, authorizing the execution of
one or more bond orders in connection therewith and providing for
the levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds.
and
WHEREAS, the Series 2016A bond total is Fourteen Million Dollars
($14,000,000), there is available from other sources the amount of Two Hundred
Sixty-Two Thousand, One Hundred Ninety-Four Dollars ($262,194.00) which
may lawfully be utilized to pay sums due on said series 2016A bonds for which
taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Fourteen Million Dollars ($14,000,000.00) General Obligation
Bonds, Series 2016A, of the City of Evanston, Cook County, Illinois, passed July
29, 2016, as Ordinance 76-O-16, be and the same hereby are abated for the
year 2018 under the Series 2016A bonds by the amount of Two Hundred Sixty-
Two Thousand, One Hundred Ninety-Four Dollars ($262,194.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 90-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 76-O-16 and the accompanying
Bond Order for the year 2018 in the amount of Two Hundred Sixty-Two
Thousand, One Hundred Ninety-Four Dollars ($262,194.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 90-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
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Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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91-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $14,500,000 General Obligation Corporate
Purpose Bonds, Series 2017A, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 11th day of September, 2017, the City Council
of the City of Evanston, Cook County, Illinois, did adopt Ordinance 82-O-17
entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $14,500,000 General Obligation Corporate
Purpose Bonds, Series 2017A, one or more series of not to exceed
$9,665,000 General Obligation Refunding Bonds, Series 2017B,
and one or more series of not to exceed $5,000,000 Taxable
General Obligation Corporate Purpose Bonds, Series 2017C of the
City of Evanston, Cook County, Illinois, for capital improvement and
refunding purposes, authorizing and directing the execution of an
escrow agreement in connection with said bonds, and authorizing
and directing the sale of said bonds at public competitive sale.
and
WHEREAS, the Series 2017A bond total is Fourteen Million, Five
Hundred Thousand Dollars ($14,500,000), there is available from other sources
the amount of One Hundred One Thousand, Three Hundred and Seventy-Five
Dollars ($101,375.00) which may lawfully be utilized to pay sums due on said
series 2017A bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Fourteen Million Five Hundred Thousand Dollars ($14,500,000.00)
General Obligation Bonds, Series 2017A, of the City of Evanston, Cook County,
Illinois, passed September 11, 2017, as Ordinance 82-O-17, be and the same
hereby are abated for the year 2018 under the Series 2010A bonds by the
amount of One Hundred One Thousand, Three Hundred and Seventy-Five
Dollars ($101,375.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 91-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 82-O-17 and the accompanying
Bond Order for the year 2018 in the amount of One Hundred One Thousand,
Three Hundred and Seventy-Five Dollars ($101,375.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 91-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
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Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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92-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $5,000,000 General Obligation Corporate Purpose
Bonds, Series 2017C, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 11th day of September, 2017, the City Council
of the City of Evanston, Cook County, Illinois, did adopt Ordinance 82-O-17
entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $14,500,000 General Obligation Corporate
Purpose Bonds, Series 2017A, one or more series of not to exceed
$9,665,000 General Obligation Refunding Bonds, Series 2017B,
and one or more series of not to exceed $5,000,000 Taxable
General Obligation Corporate Purpose Bonds, Series 2017C of the
City of Evanston, Cook County, Illinois, for capital improvement and
refunding purposes, authorizing and directing the execution of an
escrow agreement in connection with said bonds, and authorizing
and directing the sale of said bonds at public competitive sale.
and
WHEREAS, the Series 2017C bond total is Five Million Dollars
($5,000,000) there is available from other sources the amount of One Hundred
Sixty-One Thousand, Four Hundred Eighty Dollars ($161,480.00) which may
lawfully be utilized to pay sums due on said series 2017B bonds for which taxes
were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Five Million Dollars ($5,000,000.00) General Obligation Bonds,
Series 2017C, of the City of Evanston, Cook County, Illinois, passed September
11, 2017, as Ordinance 82-O-17, be and the same hereby are abated for the
year 2018 under the Series 2017C bonds by the amount of One Hundred Sixty-
One Thousand, Four Hundred Eighty Dollars ($161,480.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 92-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 82-O-17 and the accompanying
Bond Order for the year 2018 in the amount of One Hundred Sixty-One
Thousand, Four Hundred Eighty Dollars ($161,480.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 92-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
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Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
87 of 273
11/12/2018
93-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $24,385,000 General Obligation Corporate
Purpose Bonds, Series 2018A, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 9th day of July, 2018, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 71-O-18 entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $50,000,000 General Obligation Corporate
Purpose Bonds, Series 2018A, to finance the construction and
equipment of a new Robert Crown Community Center, Ice Complex
and Library Center, one or more series of not to exceed
$20,000,000 General Obligation Corporate Purpose Bonds, Series
2018B, for capital improvements, one or more series of not to
exceed $10,000,000 General Obligation Refunding Bonds, Series
2018C, for refunding purposes and one or more series of not to
exceed $5,000,000 Taxable General Obligation Corporate Purpose
Bonds, Series 2018D, for redevelopment projects, of the City of
Evanston, Cook County, Illinois, authorizing the execution of one or
more bond orders in connection therewith, providing for the levy
and collection of a direct annual tax for the payment of the principal
of and interest on said bonds, authorizing and directing the
execution of an escrow agreement in connection with said
refunding bonds, and authorizing an directing the sale of said
bonds at public competitive sale.
and
WHEREAS, the Series 2018A bond total is Twenty-Four Million,
Three-Hundred Eighty-Five Thousand Dollars ($24,385,000.00) there is available
from other sources the amount of Nine Hundred Ninety-Eight Thousand, Eight
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Hundred Sixty-Nine Dollars ($998,869.00) which may lawfully be utilized to pay
sums due on said series 2018A bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Twenty-Four Million, Three-Hundred Eighty-Five Thousand Dollars
($24,385,000.00), General Obligation Bonds, Series 2018A, of the City of
Evanston, Cook County, Illinois, passed July 9, 2018, as Ordinance 71-O-18, be
and the same hereby are abated for the year 2018 under the Series 2018A
bonds by the amount of Nine Hundred Ninety-Eight Thousand, Eight Hundred
Sixty-Nine Dollars ($998,869.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 93-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 71-O-18 and the accompanying
Bond Order for the year 2018 in the amount of Nine Hundred Ninety-Eight
Thousand, Eight Hundred Sixty-Nine Dollars ($998,869.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
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SECTION 4: That this Resolution 93-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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11/12/2018
94-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $16,545,000 General Obligation Corporate
Purpose Bonds, Series 2018B, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 9th day of July, 2018, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 71-O-18 entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $50,000,000 General Obligation Corporate
Purpose Bonds, Series 2018A, to finance the construction and
equipment of a new Robert Crown Community Center, Ice Complex
and Library Center, one or more series of not to exceed
$20,000,000 General Obligation Corporate Purpose Bonds, Series
2018B, for capital improvements, one or more series of not to
exceed $10,000,000 General Obligation Refunding Bonds, Series
2018C, for refunding purposes and one or more series of not to
exceed $5,000,000 Taxable General Obligation Corporate Purpose
Bonds, Series 2018D, for redevelopment projects, of the City of
Evanston, Cook County, Illinois, authorizing the execution of one or
more bond orders in connection therewith, providing for the levy
and collection of a direct annual tax for the payment of the principal
of and interest on said bonds, authorizing and directing the
execution of an escrow agreement in connection with said
refunding bonds, and authorizing an directing the sale of said
bonds at public competitive sale.
and
WHEREAS, the Series 2018B bond total is Sixteen Million, Five-
Hundred Forty-Five Thousand Dollars ($16,545,000) there is available from other
sources the amount of Two Hundred Thousand, Two Hundred and Thirty-Four
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Dollars ($200,234.00) which may lawfully be utilized to pay sums due on said
series 2018B bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Sixteen Million, Five-Hundred Forty-Five Thousand Dollars
($16,545,000), General Obligation Bonds, Series 2018B, of the City of Evanston,
Cook County, Illinois, passed July 9, 2018, as Ordinance 71-O-18, be and the
same hereby are abated for the year 2018 under the Series 2018B bonds by the
amount of Two Hundred Thousand, Two Hundred and Thirty-Four Dollars
($200,234.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 94-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 71-O-18 and the accompanying
Bond Order for the year 2018 in the amount of Two Hundred Thousand, Two
Hundred and Thirty-Four Dollars ($200,234.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
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~3~
SECTION 4: That this Resolution 94-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
93 of 273
11/12/2018
95-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $8,020,000 General Obligation Corporate Purpose
Bonds, Series 2018C, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 9th day of July, 2018, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 71-O-18 entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $50,000,000 General Obligation Corporate
Purpose Bonds, Series 2018A, to finance the construction and
equipment of a new Robert Crown Community Center, Ice Complex
and Library Center, one or more series of not to exceed
$20,000,000 General Obligation Corporate Purpose Bonds, Series
2018B, for capital improvements, one or more series of not to
exceed $10,000,000 General Obligation Refunding Bonds, Series
2018C, for refunding purposes and one or more series of not to
exceed $5,000,000 Taxable General Obligation Corporate Purpose
Bonds, Series 2018D, for redevelopment projects, of the City of
Evanston, Cook County, Illinois, authorizing the execution of one or
more bond orders in connection therewith, providing for the levy
and collection of a direct annual tax for the payment of the principal
of and interest on said bonds, authorizing and directing the
execution of an escrow agreement in connection with said
refunding bonds, and authorizing an directing the sale of said
bonds at public competitive sale.
and
WHEREAS, the Series 2018C bond total is Eight Million, Twenty
Thousand Dollars ($8,020,000) there is available from other sources the amount
of Ninety-Seven Thousand, Six Hundred Forty-Two Dollars ($97,642.00) which
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may lawfully be utilized to pay sums due on said series 2018C bonds for which
taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Eight Million, Twenty Thousand Dollars ($8,020,000), General
Obligation Bonds, Series 2018C, of the City of Evanston, Cook County, Illinois,
passed July 9, 2018, as Ordinance 71-O-18, be and the same hereby are abated
for the year 2018 under the Series 2018C bonds by the amount of Ninety-Seven
Thousand, Six Hundred Forty-Two Dollars ($97,642.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 95-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 71-O-18 and the accompanying
Bond Order for the year 2018 in the amount of Ninety-Seven Thousand, Six
Hundred Forty-Two Dollars ($97,642.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 4: That this Resolution 95-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
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~3~
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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11/12/2018
96-R-18
A RESOLUTION
Abating Taxes Levied for the Year 2018
Heretofore Levied to Pay Principal and Interest on
Not to Exceed $3,570,000 General Obligation Corporate Purpose
Bonds, Series 2018D, of the City of Evanston
Cook County, Illinois
WHEREAS, on the 9th day of July, 2018, the City Council of the
City of Evanston, Cook County, Illinois, did adopt Ordinance 71-O-18 entitled:
AN ORDINANCE providing for the issuance of one or more series
of not to exceed $50,000,000 General Obligation Corporate
Purpose Bonds, Series 2018A, to finance the construction and
equipment of a new Robert Crown Community Center, Ice Complex
and Library Center, one or more series of not to exceed
$20,000,000 General Obligation Corporate Purpose Bonds, Series
2018B, for capital improvements, one or more series of not to
exceed $10,000,000 General Obligation Refunding Bonds, Series
2018C, for refunding purposes and one or more series of not to
exceed $5,000,000 Taxable General Obligation Corporate Purpose
Bonds, Series 2018D, for redevelopment projects, of the City of
Evanston, Cook County, Illinois, authorizing the execution of one or
more bond orders in connection therewith, providing for the levy
and collection of a direct annual tax for the payment of the principal
of and interest on said bonds, authorizing and directing the
execution of an escrow agreement in connection with said
refunding bonds, and authorizing an directing the sale of said
bonds at public competitive sale.
and
WHEREAS, the Series 2018D bond total is Three Million, Five
Hundred Seventy Thousand Dollars ($3,570,000) there is available from other
sources the amount of One Hundred Forty-Three Thousand, One Hundred and
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Thirteen Dollars ($143,113.00) which may lawfully be utilized to pay sums due on
said series 2018D bonds for which taxes were heretofore levied;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL,
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the taxes heretofore levied and provided for in
the Ordinance and in the accompanying Bond Order providing for the issuance of
not to exceed Three Million, Five Hundred Seventy Thousand Dollars
($3,570,000), General Obligation Bonds, Series 2018D, of the City of Evanston,
Cook County, Illinois, passed July 9, 2018, as Ordinance 71-O-18, be and the
same hereby are abated for the year 2018 under the Series 2018D bonds by the
amount of One Hundred Forty-Three Thousand, One Hundred and Thirteen
Dollars ($143,113.00).
SECTION 2: That the City Manager, upon passage of this
Resolution 96-R-18, shall cause to be filed with the County Clerk of Cook
County, Illinois, a certified copy hereof and shall direct said County Clerk to abate
the taxes heretofore levied under said Ordinance 71-O-18 and the accompanying
Bond Order for the year 2018 in the amount of One Hundred Forty-Three
Thousand, One Hundred and Thirteen Dollars ($143,113.00).
SECTION 3: That the foregoing recitals are hereby found as fact
and made a part hereof.
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SECTION 4: That this Resolution 96-R-18 shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 17
Ordinance 123-O-18: City of Evanston Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
Subject: Ordinance 123-O-18: City of Evanston 2018 Tax Levy
Date: October 22, 2018
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 123-O-18, which levies the annual
property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF),
Police and Fire Pension Funds, and the General Assistance Fund totaling $31,539,995.
The corresponding total for 2017 Levy was $30,101,220. This change results in a net
increase of $1,438,775 or 4.78% from last year’s levy.
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Each year the City of Evanston must levy a specific dollar amount with Cook County.
These property tax levies are used to pay for general operations of the City, IMRF,
Police and Fire Pension obligations, General Assistance Fund, Library operations and
the Solid Waste Fund. The Library, SSA Levies, and Solid Waste levy have been
provided under separate cover. The County automatically levies the amounts related to
debt service (as budgeted in the Debt Service Fund), which is explained in greater detail
below.
Please note that the levy for general obligation debt service is handled differently than a
municipal levy for general operating or pension contribution expenses. When a
municipality in Cook County issues general obligation debt, the debt amortization
schedule is filed with the County after issuance of the bonds, and the County will
automatically levy an amount on behalf of the municipality to make the necessary debt
payments for both principal and interest. Therefore, the City of Evanston does not levy
an annual amount for debt service since the County already does so. Rather, the City
must approve and file the necessary abatements for any amounts the City does not
Memorandum
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desire the County to automatically levy. These tax levy abatements will be presented to
the City Council for action on November 19, 2018.
The table below is a summary of the 2018 Levies (as extended with 2.0% loss ratio
added) as listed in the attached General Fund and Pension Tax Levy Ordinance:
General Corporate Levy (per FY19 proposed budget) $10,552,578
IMRF Pension Levy (per FY19 proposed budget) $ 1,534,466
General Assistance Fund Levy (Per FY 19 proposed budget) $ 918,367
Fire Pension Levy (per FY19 proposed budget) $ 8,149,576
Police Pension Levy (per FY19 proposed budget) $10,385,008
Total Levy (excluding Debt Service, Solid Waste and Library) $31,539,995
The corresponding total for 2017 Levy was $30,101,220 resulting in a net increase of
$1,438,775 or 4.78% from last year’s levy. Adding the Debt Service, the Solid Waste
Levy and Library Fund levy, the total proposed extended Levy for 2018 is $50,497,915.
The 2017 extended total Levy was $48,494,651 making the proposed increase 4.13%
for all funds.
Questions regarding the Tax Levy may be directed to the City Treasurer at:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Attachments:
Ordinance 123–O-18
101 of 273
11/19/2018
123-O-18
AN ORDINANCE
Levying Taxes in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2019 and Ending December 31, 2019
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2019, and ending December 31, 2019,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the City of
Evanston, Illinois, for the current fiscal year beginning January 1, 2019, there is hereby
levied on all real property subject to taxation within the corporate limits of said City of
Evanston as assessed and equalized for the year 2018 the sum of Thirty One million,
102 of 273
123-O-18
~2~
Five hundred Thirty Nine thousand, Nine hundred Ninety Five dollars ($31,539,995),
being the total of the budget legally made plus allowances for collection losses, which
are to be collected from the tax levy of the City of Evanston for the year 2018 and all
corporate purposes appropriated and specifically referred to in the FY 2019 proposed
Budget to the City Council. Budgeted Funds are to be collected from the tax levy of the
current fiscal year of the City of Evanston, Illinois, for:
General Corporate Levy (per FY19 proposed budget) $10,552,578
IMRF Pension Levy (per FY19 proposed budget) $ 1,534,466
General Assistance Fund Levy (Per FY 19 proposed budget) $ 918,367
Fire Pension Levy (per FY19 proposed budget) $ 8,149,576
Police Pension Levy (per FY19 proposed budget) $10,385,008
Total Levy (excluding Debt Service, Solid Waste and Library) $31,539,995
The specific amounts hereby levied for the various purposes and funds are designated
by being placed in separate columns under the heading “To Be Raised By Taxation,”
and are identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be budgeted for the City of Evanston: A) Ten
million Five hundred Fifty Two thousand Five hundred Seventy-Eight dollars
(10,552,578) for the General Corporate Purposes; B) One million, Five hundred Thirty-
Four thousand, Four hundred Sixty-Six dollars ($1,534,466) for the Illinois Municipal
Retirement Fund Pension(IMRF); C) Nine hundred Eighteen Thousand, Three hundred
Sixty-Seven dollars ($918,367) for the General Assistance Fund; D) Eight million, One
hundred Forty-Nine thousand, Five hundred Seventy-Six dollars ($8,149,576) for the
Fire Pension Fund; and D) Ten million, Three hundred Eighty-Five thousand, Eight
dollars ($10,385,008) for the Police Pension Fund, as outlined in the City of Evanston
Tax Levy Filing with Cook County FY 2019 Budget – Tax Levy Year 2018 to be
103 of 273
123-O-18
~3~
Received in FY 2019, attached hereto as “Exhibit 1” and incorporated herein by
reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 123-O-18 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle Masoncup, Corporation Counsel
104 of 273
123-O-18
~4~
Exhibit 1
City of Evanston Tax Levy filing with Cook County FY2019 Budget
- Tax Levy Year 2018 to be received in FY2019
105 of 273
EXHIBIT A
Exhibit A
Amount Sources
Account Department Amount To Be Outside
Category Division Description Budgeted Levied Tax Levy
Salary & Benefits 100.1300/1400 City Council and Clerk 611,014 54,578 556,436
Services and Supplies 100.1300/1400 City Council and Clerk 101,140 9,034 92,106
Other Charges 100.1300/1400 City Council and Clerk 12,958 1,157 11,801
725,112 64,770 660,342
Salary & Benefits 100.1505-1580 City Manager's Office 3,576,939 319,506 3,257,433
Services and Supplies 100.1505-1580 City Manager's Office 1,009,182 90,144 919,038
Other Charges 100.1505-1580 City Manager's Office 2,369,542 211,657 2,157,885
6,955,663 621,307 6,334,356
Salary & Benefits 100.1705/1710 Law 635,527 56,768 578,759
Services and Supplies 100.1705/1710 Law 43,152 3,855 39,297
Other Charges 100.1705/1710 Law 27,651 2,470 25,181
706,330 63,092 643,238
Salary & Benefits 100.1905-1999 Administrative Services 6,361,356 568,221 5,793,135
Services and Supplies 100.1905-1999 Administrative Services 2,875,472 256,848 2,618,624
Other Charges 100.1905-1999 Administrative Services 168,904 15,087 153,817
9,405,732 840,157 8,565,576
Salary & Benefits 100.2101-2715 Community Development 2,487,632 222,205 2,265,427
Services and Supplies 100.2101-2715 Community Development 638,453 57,029 581,424
Other Charges 100.2101-2715 Community Development 411,363 36,745 374,618
3,537,448 315,979 3,221,469
Salary & Benefits 100.2205-2290 Police 27,083,612 2,419,214 24,664,398
Services and Supplies 100.2205-2290 Police 794,426 70,961 723,465
Other Charges 100.2205-2290 Police 11,755,773 1,050,072 10,705,701
39,633,811 3,540,247 36,093,565
Salary & Benefits 100.2305-2320 Fire 14,576,440 1,302,024 13,274,416
Services and Supplies 100.2305-2320 Fire 375,423 33,534 341,889
Other Charges 100.2305-2320 Fire 10,099,816 902,155 9,197,661
25,051,679 2,237,714 22,813,965
Salary & Benefits 100.2405-4540 Health and Human Services 2,159,385 192,885 1,966,500
Services and Supplies 100.2405-4540 Health and Human Services 165,852 14,815 151,037
Other Charges 100.2405-4540 Health and Human Services 1,216,851 108,694 1,108,157
3,542,088 316,393 3,225,695
Salary & Benefits 100.2605-7690 Public Works 8,208,396 733,206 7,475,190
Services and Supplies 100.2605-7690 Public Works 2,248,919 200,882 2,048,037
Other Charges 100.2605-7690 Public Works 3,210,501 286,774 2,923,727
13,667,816 1,220,863 12,446,954
Salary & Benefits 100.3005-3950 Parks, Recreation/Community Services 6,901,616 616,479 6,285,137
Services and Supplies 100.3005-3950 Parks, Recreation/Community Services 4,461,827 398,548 4,063,279
Other Charges 100.3005-3950 Parks, Recreation/Community Services 1,186,453 105,979 1,080,474
12,549,896 1,121,006 11,428,890
Salary & Benefits N/A Total General Fund 72,601,917 6,485,086 66,116,831
Services and Supplies N/A Total General Fund 12,713,846 1,135,650 11,578,196
Other Charges N/A Total General Fund 30,459,812 2,720,789 27,739,023
115,775,575$ 10,341,526$ 105,434,049$
Collection Losses Collection Losses 211,052
Total General Corporate Purpose Tax Levy 10,552,578$
City of Evanston
Tax Levy Filing with Cook County
General Corporate Purpose Tax Levy - Tax Levy Year 2018 to be Received in FY 2019
106 of 273
61710 - IMRF Calendar 2019 Exhibit B
100 GENERAL FUND
13 CITY COUNCIL 5,409
14 CITY CLERK 3,304
15 CITY MANAGER'S OFFICE 164,404
17 LAW 30,348
19 ADMINISTRATIVE SERVICES 285,057
21 COMMUNITY DEVELOPMENT 118,734
22 POLICE 236,975
23 FIRE MGMT & SUPPORT 15,348
24 HEALTH 100,656
30 PARKS, REC. AND COMMUNITY SERV.267,353
40 PUBLIC WORKS AGENCY 276,189
Grand Total 1,503,777
Total to be Levied 1,534,467
Loss Factor 30,689
Amount to be raised by taxes 1,503,777
107 of 273
Account Type Expenses
Exhibit C
Level 2 - Reporting Column Labels
Row Labels Calendar 2019
Sources Outside
Levy 2018 Tax Levy
175 GENERAL ASSISTANCE FUND 1,282,502.27
Salary & Benefit 416,020.27
61010 - REGULAR PAY 323,662.71 323,663
61510 - HEALTH INSURANCE 46,482.00 46,482 -
61615 - LIFE INSURANCE 193.10 193
61625 - AUTO ALLOWANCE 1,245.00 1,245
61630 - SHOE ALLOWANCE 155.00 155
61710 - IMRF 20,164.11 12,358 7,806
61725 - SOCIAL SECURITY 19,404.93 19,405
61730 - MEDICARE 4,713.42 4,713
Miscellaneous 7,000.00
62490 - OTHER PROGRAM COSTS 7,000.00 7,000
Serv & Supplies 859,482.00
62275 - POSTAGE CHARGEBACKS 800.00 800
62295 - TRAINING & TRAVEL 2,000.00 2,000
62360 - MEMBERSHIP DUES 300.00 300
62705 - BANK SERVICE CHARGES 2,050.00 2,050
64566 - RENTAL EXPENSE- GA CLIENT 300,000.00 300,000
64567 - PERSONAL EXPENSE- GA CLIENT 488,000.00 488,000
64568 - TRANSPORTATION EXPENSE- GA CLIENT 3,000.00 3,000
64569 - 50/50 WORK PROGRAM- GA CLIENT 1,500.00 1,500
64570 - CLIENT OTHER NEEDS- GA CLIENT 500.00 500
64573 - ALL OTHER PHYSICIANS- GA CLIENT 500.00 500
64574 - DRUGS- GA CLIENT 300.00 300
64577 - EMERGENCY ROOM PHYSICIANS- GA CLIENT 500.00 500
64578 - PSYCH OUTPATIENT/MENTAL- GA CLIENT 300.00 300
64582 - MORTGAGE/RENTAL EXPENSE-EAS CLIENT 30,000.00 30,000
64584 - FOOD VOUCHERS - EMERGENCY-EAS CLIENT 500.00 500
64585 - UTILITIES - COMED-EAS CLIENT 15,000.00 15,000
64586 - UTILITIES - NICOR-EAS CLIENT 5,000.00 5,000
64587 - UTILITIES - COE WATER -EAS CLIENT 5,000.00 5,000
65010 - BOOKS, PUBLICATIONS, MAPS 1,000.00 1,000
65095 - OFFICE SUPPLIES 3,232.00 3,232
Grand Total 1,282,502$ 382,503$ 900,000$
Total to be Levied 918,367
Loss Factor 18,367
Amount to be raised by taxes 900,000
108 of 273
Account Type Expenses Exhibit D
Level 2 - Reporting Column Labels
Sources
Outside Levy 2018 Tax Levy
Row Labels Calendar 2019
700 FIRE PENSION FUND 9,313,500
61755 - PENSION-ADMIN. EXPENSE 210,000 210,000
61770 - RETIRED EMPLOYEES PENSION 6,405,000 162,992 6,242,008
61775 - WIDOWS' PENSIONS 1,155,000 1,155,000
61785 - DISABILITY PENSIONS 1,417,500 827,924 589,576
61795 - QILDRO'S 126,000 126,000
Grand Total 9,313,500 1,326,916 7,986,584
Total to be Levied 8,149,576
Loss Factor 162,992
Amount to be raised by taxes 7,986,584
109 of 273
Account Type Expenses Exhibit E
Level 2 - Reporting Column Labels
Sources
Outside Levy 2018 Tax Levy
Row Labels Calendar 2019
705 POLICE PENSION FUND 12,876,500.00
61715 - Pension Management Fees 275,000 275,000
61755 - PENSION-ADMIN. EXPENSE 160,000 160,000
61770 - RETIRED EMPLOYEES PENSION 10,500,000 322,692 10,177,308
61775 - WIDOWS' PENSIONS 1,155,000 1,155,000
61785 - DISABILITY PENSIONS 735,000 735,000
61790 - SEPARATION REFUNDS 20,000 20,000
61795 - QILDRO'S 31,500 31,500
Grand Total 12,876,500 2,699,192 10,177,308
Total to be Levied 10,385,008
Loss Factor 207,700
Amount to be raised by taxes 10,177,308
110 of 273
For City Council meeting of November 19, 2018 Item 18
Ordinance 124-O-18: 2018 Library Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Karen Danczak Lyons, Library Director
Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Ordinance 124-O-18, Evanston Library Fund 2018 Tax Levy
Date: October 27, 2018
Recommended Action:
The Library Board requests adoption of Tax Levy Ordinance 124-O-18, per Library
Board action on October 17, 2018, which levies the annual property tax for the
Evanston Public Library in the amount of $6,887,755 as extended. This represents an
increase of 1.8% over the 2017 Levy of $6,761,668 as extended.
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
The Library Fund Levy is proposed at $6,887,755 as extended. This represents an
increase of 1.8% over the 2017 Levy of $6,761,668 as extended.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Karen Danczak Lyons
Library Director
847.448.8655
kdanczaklyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment: Ordinance 124-O-18
Memorandum
111 of 273
10/22/18
124-O-18
AN ORDINANCE
Levying Taxes for the Library Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2019 and Ending December 31, 2019
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2019, and ending December 31, 2019,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the Library
Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1,
2019, there is hereby levied on all real property subject to taxation within the corporate
112 of 273
124-O-18
~2~
limits of said City of Evanston as assessed and equalized for the year 2018 the sum of
Six Million, Eight Hundred Eighty-Seven Thousand, Seven Hundred Fifty-Five Dollars
($6,887,755), being the total of the budget legally made plus allowances for collection
losses, which are to be collected from the tax levy of the City of Evanston for the year
2018 for Library Fund Purposes appropriated and specifically referred to in the FY 2019
proposed budget.
The specific amounts hereby levied for the Library Fund purposes is designated by
being placed in separate column under the heading “To Be Raised By Taxation,” and is
identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of Six Million, Eight Hundred Eighty-Seven Thousand, Seven Hundred Fifty-Five
Dollars ($6,887,755), for the Library Fund Purposes, as outlined in the City of Evanston
Tax Levy Filing with Cook County FY19 Budget – Tax Levy Year 2018 to be Received
in FY19, attached hereto as “Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 124-O-18 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
113 of 273
124-O-18
~3~
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle Masoncup, Corporation Counsel
114 of 273
124-O-18
~4~
Exhibit 1
City of Evanston Tax Levy filing with Cook County FY2019 Budget
- Tax Levy Year 2018 to be received in FY2019
115 of 273
Level 2 - Reporting Column Labels
Row Labels Calendar 2019
Sources Outside
Levy 2018 Tax Levy
185 LIBRARY FUND 7,819,820
Salary & Benefit 5,172,051
61010 - REGULAR PAY 2,770,178 1,069,820 1,700,358
61050 - PERMANENT PART-TIME 1,300,391 1,300,391
61110 - OVERTIME PAY 10,000 10,000
61510 - HEALTH INSURANCE 531,560 531,560
61615 - LIFE INSURANCE 2,060 2,060
61625 - AUTO ALLOWANCE 13,200 13,200
61626 - CELL PHONE ALLOWANCE 3,400 3,400
61630 - SHOE ALLOWANCE 465 465
61710 - IMRF 237,070 237,070
61725 - SOCIAL SECURITY 245,312 245,312
61730 - MEDICARE 58,415 58,415
Capital Outlay 12,400
65503 - FURNITURE / FIXTURES / EQUIPMENT 5,400 5,400
65550 - AUTOMOTIVE EQUIPMENT 7,000 7,000
Miscellaneous 37,000
62001 - SHORT TERM BUDGETING SALARY COSTS 37,000 37,000
Serv & Supplies 2,230,588
61060 - SEASONAL EMPLOYEES 45,000 45,000
62185 - CONSULTING SERVICES 176,700 176,700
62205 - ADVERTISING 8,000 8,000
62210 - PRINTING 8,000 8,000
62225 - BLDG MAINTENANCE SERVICES 212,700 212,700
62235 - OFFICE EQUIPMENT MAINT 12,000 12,000
62245 - OTHER EQMT MAINTENANCE 1,300 1,300
62275 - POSTAGE CHARGEBACKS 2,600 2,600
62290 - TUITION 10,000 10,000
62295 - TRAINING & TRAVEL 42,000 42,000
62315 - POSTAGE 4,500 4,500
62340 - COMPTER LICENSE & SUPP 44,000 44,000
62341 - INTERNET SOLUTION PROVIDERS 368,600 368,600
62360 - MEMBERSHIP DUES 2,100 2,100
62375 - RENTALS 46,238 46,238
62380 - COPY MACHINE CHARGES 12,900 12,900
62506 - WORK- STUDY 8,700 8,700
62705 - BANK SERVICE CHARGES 5,700 5,700
64015 - NATURAL GAS 29,900 29,900
64540 - TELECOMMUNICATIONS - WIRELESS 2,000 2,000
65040 - JANITORIAL SUPPLIES 12,000 12,000
65050 - BLDG MAINTENANCE MATERIAL 30,000 30,000
65095 - OFFICE SUPPLIES 90,000 90,000
65100 - LIBRARY SUPPLIES 193,850 193,850
65125 - OTHER COMMODITIES 50,000 50,000
65555 - PERSONAL COMPUTER EQUIPMENT 49,100 49,100
65630 - LIBRARY BOOKS 598,200 598,200
65635 - PERIODICALS 22,700 22,700
65641 - AUDIO VISUAL COLLECTIONS 141,800 141,800
Transfer 367,781
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 5,440 5,440
62309 - RENTAL OF AUTO REPLACEMENT 4,885 4,885
66025 - TRANSFER TO DEBT SERVICE - ERI 87,456 87,456
66131 - TRANSFER TO GENERAL FUND 270,000 270,000
Grand Total 7,819,820$ 1,069,820$ 6,750,000$
Tax Levy as Extended 6,887,755
Loss factor 137,755
Net Tax Levy 6,750,000
116 of 273
For City Council meeting of November 19, 2018 Item 19
Ordinance 125-O-18: Solid Waste Fund 2018 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Ordinance 125-O-18, Solid Waste Fund 2018 Tax Levy
Date: October 22, 2018
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 125-O-18, which levies the annual
property tax for the Solid Waste Fund in the amount of $836,735.
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Ordinance 125-O-18 is the annual tax levy for the Solid Waste Fund. The City Council
reviewed several alternative funding scenarios for annual solid waste operations and
adopted a tax levy of 1% which was estimated at $410,000 ($418,367 as extended) for
Tax year 2017. The levy amount for 2018 is $820,000 (836,735 as extended) which is a
$418,368 increase over the 2017 levy amount.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 125-O-18
Memorandum
117 of 273
10/22/18
125-O-18
AN ORDINANCE
Levying Taxes for the Solid Waste Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2019 and Ending December 31, 2019
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2019, and ending December 31, 2019,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the Solid
Waste Fund of the City of Evanston, Illinois, for the current fiscal year beginning
January 1, 2019, there is hereby levied on all real property subject to taxation within the
118 of 273
125-O-18
~2~
corporate limits of said City of Evanston as assessed and equalized for the year 2018
the sum of Eight Hundred Thirty Six Thousand, Seven Hundred Thirty-Five ($836,735),
being the total of the budget legally made plus allowances for collection losses, which
are to be collected from the tax levy of the City of Evanston for the year 2018 for Solid
Waste Fund Purposes appropriated and specifically referred to in the FY 2019 proposed
Budget. The specific amounts hereby levied for the Solid Waste Fund purposes is
designated by being placed in separate column under the heading “To Be Raised By
Taxation,” and is identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of Eight Hundred Thirty Six Thousand Seven Hundred Thirty-Five ($836,735), for
the Solid Waste Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with
Cook County FY19 Budget – Tax Levy Year 2018 to be Received in FY19, attached
hereto as “Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 125-O-18 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
119 of 273
125-O-18
~3~
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle Masoncup, Corporation Counsel
120 of 273
125-O-18
~4~
Exhibit 1
City of Evanston Tax Levy filing with Cook County FY2019 Budget
- Tax Levy Year 2018 to be received in FY2019
121 of 273
Account Type Expenses
Row Labels Calendar 2019
Sources Outside
Levy 2018 Tax Levy
520 SOLID WASTE FUND 5,437,028.21
Salary & Benefit 1,096,695.21
61010 - REGULAR PAY 783,571.73 783,572
61110 - OVERTIME PAY 45,000.00 45,000
61510 - HEALTH INSURANCE 154,583.16 154,583
61615 - LIFE INSURANCE 430.00 430
61625 - AUTO ALLOWANCE 450.00 450
61630 - SHOE ALLOWANCE 3,740.00 3,740
61710 - IMRF 48,817.06 48,817
61725 - SOCIAL SECURITY 48,690.53 48,691
61730 - MEDICARE 11,412.73 11,413
Capital Outlay 386,650.00
65550 - AUTOMOTIVE EQUIPMENT 275,900.00 275,900
65625 - FURNITURE & FIXTURES 110,750.00 110,750
Debt Service 22,745.00
68305 - DEBT SERVICE- PRINCIPAL 22,019.00 22,019
68315 - DEBT SERVICE- INTEREST 726.00 726
Miscellaneous 7,500.00
67107 - OUTREACH 7,500.00 7,500
Serv & Supplies 3,601,076.00
61060 - SEASONAL EMPLOYEES 74,000.00 74,000
62145 - ENGINEERING SERVICES 20,000.00 20,000
62295 - TRAINING & TRAVEL 800.00 800
62340 - COMPTER LICENSE & SUPP 20,000.00 20,000
62380 - COPY MACHINE CHARGES 1,326.00 1,326
62390 - CONDOMINIUM REFUSE COLL 433,300.00 433,300
62405 - SWANCC DISPOSAL FEES 750,000.00 750,000
62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 1,626,400.00 806,400 820,000
62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS 671,200.00 671,200
62705 - BANK SERVICE CHARGES 1,000.00 1,000
64540 - TELECOMMUNICATIONS - WIRELESS 500.00 500
65015 - CHEMICALS/ SALT 200.00 200
65020 - CLOTHING 250.00 250
65055 - MATER. TO MAINT. IMP.400.00 400
65085 - MINOR EQUIPMENT & TOOLS 700.00 700
65090 - SAFETY EQUIPMENT 1,000.00 1,000
Transfer 322,362.00
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 322,362.00 322,362
Grand Total 5,437,028 4,617,028 820,000
Levy as Extended 836,735
Collection Losses 16,735
Net Levy 820,000
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For City Council meeting of November 19, 2018 Item 20
Ordinance 126-O-18: 2018 Special Service Area #4 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Ordinance 126-O-18, Special Service Area #4- 2018 Tax Levy
Date: October 22, 2018
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 126-O-18, which levies the annual
property tax for Special Service Area #4 in the amount of $525,000 ($535,714 as
extended). This represents an increase of 41.9% over the 2017 Levy of $370,000
($377,551 as extended). In addition, staff requests adoption of the Downtown Evanston
budget.
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Ordinance 126-O-18 is the annual tax levy for Special Service Area #4, which funds a
portion of the activities of Downtown Evanston. The 2018 Levy is based on the City’s
agreement with Downtown Evanston and on the FY 2019 Proposed Budget for the City
of Evanston. The total tax levy as extended for 2018 is $535,714. This represents an
increase of 41.9% over the 2017 Levy of 377,551 as extended.
Legislative History:
The Economic Development Committee voted unanimously 6-0 to recommend approval
at its meeting on October 25, 2018.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai, Treasurer
847.448.8082
HDesai@cityofevanston.org
Attachment:
Ordinance 126-O-18
Downtown Evanston Budget Documents
Memorandum
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10/22/2018
126-O-18
AN ORDINANCE
Levying Taxes for the Special Service Area No. 4 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2019,
and Ending December 31, 2019
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2019, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 4 of the City of
Evanston as assessed and equalized for the year 2018, the sum of
Five hundred Thirty-Five thousand, Seven hundred Fourteen dollars
($535,714.00), being the total 2019 budget plus allowances for collection
losses, which are to be collected from the tax levy of Special Service Area No.
4 of the City of Evanston for the year 2018. The specific amounts levied for the
various purposes and funds are designated by being placed in separate
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126-O-18
columns under headings "To Be Raised By Taxation," and are identified in
that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 4:
Fund 210 – Special Service Area No. 4
Special Service Area No. 4
Fund
Budget Source Other
Than Taxation
Levy
Taxes
Personal Services $211,326 $0 $211,326
Maintenance $200,000 $0 $200,00
Professional and Other $205,600 $91,926 $113,674
SUBTOTAL $616,926 $91,926 $525,000
Collection Losses $10,714
TOTAL TAXATION $535,714
SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under
no circumstances shall the total annual amount levied exceed 0.1464% of the
Special Service Area No. 4 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 126-O-18 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
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126-O-18
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle Masoncup, Corporation Counsel
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Downtown Evanston CY2018 Proposed Budget
Budget Line Item Definitions
The following definitions are intended to aid City staff and the City Council in
understanding the approach to this budget as a full-time operation. Income and
expense line items are described for background purposes.
Income Line Items
Special Service Area #4 (SSA #4): This line item, $525,000 in the 2019 Budget, is
the proceeds from the self-imposed-tax paid by commercial property owners within
the SSA’s legally defined geography. These proceeds are collected by the City of
Evanston. Downtown Evanston invoices the City of Evanston’s Finance Department
quarterly for these proceeds. Based on the preliminary 2017 tax assessor’s calculation
for this district, the maximum tax that will be produced from the .1464 rate is
$525,000. We are requesting that the City levy an amount of $525,000. The EAV for
2018 has increased by $37M. By authorizing the higher levy, we will take advantage
of all the available tax dollars up to our tax cap rate.
The overall budget request to provide these special services, pay salaries and
operate the organization is $580,000. This represents $525,000 from SSA#4 levy,
$50,000 from City of Evanston Economic Development Fund (for maintenance
including landscaping, flower planting and 1 annual power wash.
SSA#4 will expire on 12/31/2018. This year, Downtown Evanston staff and an
advisory committee have begun the process of reconstituting this district to explore
the possibility of increasing the rate to accommodate for the increase of costs to
provide services, including more enhancements for landscaping and maintenance,
new holiday décor, more placemaking and public art activities and the possibility of a
district-wide weekend valet program. This process will continue in 2019 and the
district will be reconstituted through the city and state processes.
City of Evanston Contribution: As described in Ordinance #67-O-07, the City may
make a contribution to Downtown Evanston from one of four funds—the Washington
National TIF (now expired), Special Tax Allocation Fund, the Economic
Development Fund, and any appropriate City Council approved funding source. The
projected amount for CY2019 is recommended to be $50,000. As with SSA#4
payments, the expectation is that these contributions will be invoiced quarterly. As is
noted above, the contribution amount may need to be adjusted downward based on
the final levy collection for 2018 under the tax cap rate of .1464.
Additionally, the SSA#4 district will expire on 12/31/18 and Downtown Evanston
will begin the process to reconstitute the district in December of 2017. The
organization plans to hold public meetings and conduct surveys and a needs
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assessment to gauge the special services stakeholders would like to
continue/add/terminate for the next 10 years (or life of taxing district) and at the tax
rate of which these services will be provided.
Maintenance Contract Reimbursements: The maintenance contract with the
Brightview was approved by Downtown Evanston’s Executive Board. Certain
services provided through the Downtown Evanston sub -contract are services
performed at the needs of the district including flower plantings, additional garbage
pickup and sidewalk maintenance. These reimbursements are for these special
services.
The new Fountain Square area will increase the costs to this contract, with an addition
of 17 planters requiring seasonal plantings and 40 tables and 160 chairs that will
require weekly cleaning.
Contributions: This projection represents an agreed upon contribution of $20,000 by
Northwestern University as owner of 1800 Sherman Avenue, a building within the
downtown district. Northwestern has agreed to this contribution. As with the other
key revenue categories, the plan is to invoice quarterly for these proceeds.
Marketing and Event Program Reimbursements: Downtown Evanston is working
to be more self-sufficient in that we can rely on sponsorship and event revenue as
additional income. It is anticipated that these efforts will represent $25,000 in 2019.
Several Downtown Evanston marketing programs are conducted jointly with
downtown business owners, including the street pole banners, cooperative advertising
and event sponsorships. Sponsorship opportunities include: Thursday Night Live,
Oktoberfest, Big Bite Night and the Holiday Tree Lighting.
Interest Income: Downtown Evanston maintains an insured money market account,
in addition to its operating checking account, with First Bank & Trust. Some interest
income is received annually from deposits to this account prior to any transfer to the
checking account.
Expense Line Items
Expenses are divided into general categories—Advertising, Events, Directory and
Print, Display Ads, Maintenance, Holiday Decorations, Payroll, and Administrative.
These categories have been separated for reviewer clarity.
Advertising: The advertising budget comprises of marketing downtown Evanston
generally and in 2019 focusing on the new fountain square and our events.
Capitalizing on the completion of the new public plaza and the success of moving
Thursday Night Live and other small scale events to this area, we want to be sure to
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showcase this area in our print and radio advertisements. The second tier of marketing
targets the Evanston market to “Shop Evanston” or to show support for independent
stores using and working to take advantage of the Small Business Saturday hype only
year-round. Starting in 2015 resources were redirected to digital advertising, paid
social media posts and radio ads thereby reducing print advertising. This has allowed
for better tracking the success of ads with website analytics and click through
information.
The commercial real estate message is different than our audience of shoppers, diners
and entertainment seekers. This message and portion of the budget aims to attract new
entertainment and experienced-based tenants to fill vacancies. In 2018 DTE staff
conducted several walking tours with prospective tenants, these efforts along with
larger social media campaigns will continue into 2019. The “We’d Rather Be
Bowling” video was well received by a national bowling operator; the challenge
continues to be the perfect site for such a unique use. I think another video to attract
more family focused entertainment operators will help us in our efforts to attract
those specific tenants. Working in conjunction with the Economic Development staff
to market to larger developments as well as available office space. Downtown
Evanston’s ongoing campaign to enhance downtown’s image as a place to do
business is among our highest priority.
Also, Downtown Evanston has moved into a co-working space at 909 Davis –
Industrious and only two months in, we have been having great meetings with
Examples:
The annual registrations for two International Council of Shopping
Centers meetings in Chicago, and printing expenses for attraction piece
and data collection. These two events attract retailers and site locators
seeking locations throughout the Midwest. The second meeting features
presentations by retailers providing site specifics. Downtown Evanston
staff will attend both events.
Variations in expense for the commercial real estate category. The
commercial real estate expenses differ from general marketing. Reaching
those decision makers through advertising and outreach to the office
broker community requires a different approach. There are local and
regional channels for ongoing image development; most are trade
publications, print and electronic. In 2018, as with all marketing the focus
will be mainly electronic and through traditional networking.
Events: Certain events, unless retail promotions, do not ‘ring registers.’ They provide
visibility for the broader downtown offering as well as building on our brand. These
line items include event specific expenses only. Beginning in 2016, Downtown
Evanston hosted a large scale sponsored and ticketed event to assist with diversifying
our funding stream. Now in its fourth year, the event did bring in revenue but the
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hope is to attract more corporate sponsors with the ad placements, social media
outreach, photos and a short video from this year’s event.
The Thursday Night Live ten-week live music series is the second largest event,
including expenses for performers. In 2018, we were able to use the new fountain
square area to a great response from the community. We also held some morning and
afternoon fitness classes, a dance class and story time events in the area and we will
continue these efforts in 2019. The Sidewalk Sale expense is for a small amount of
direct expense specific to that retail promotion. Smaller line items recognize event
specific expense for Big Bite Night and to continue our success with themed “walks”
or “strolls” such as our Wine Walk and Warm Bevvy Walk and a Trick or Treat stroll
and party.
Map and Guide and Website:
In 2015 a new design and layout was completed for the downtown directory,
including using action words and color coordination from our logo. The map and
guide requires frequent updates, therefore, it will be printed four times each year. In
2018 we printed 25,000 and have distributed most of them. These maps are
distributed to downtown hotel, a Northwestern Welcome Week and a few hotels in
the suburbs.
This year we noticed a significant increase in requests from Northwestern including
Kellogg and “Wildcat Welcome” events, off-campus students and reunion
events/clubs, which help us reach a broader NU audience.
In 2018, we incorporated live stream of social media photos to be automatically
populated on our website’s Eat & Drink, Shop and Be Entertained pages. This came
to us after the success of a few food/dining focused Instagram tours hosted in
2016/2017. Pictures of food have proven to be a great way to increase our social
media reach.
Display Ads:
The street pole banners expense totals $12,000 to design, print, install and monitor. In
the next few weeks we plan to install a new design. The banner program not only
enhances the aesthetic downtown but allows for a co-op advertising program for the
organization. The new banners will reflect the design of the “We Love Downtown
Evanston” campaign.
Maintenance:
The contract with Brightview includes: maintenance and seasonal plantings for 35
planters (an addition of 17 planters in Fountain Square), extra trash removal, sidewalk
maintenance and maintenance of some street level and planter beds throughout
downtown. Within maintenance, there are additional funds included in this line item
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for plant materials and event maintenance such as Big Bite Night, Oktoberfest, Kits,
Cats and Kids and Holiday Tree Lighting.
This also represents costs to purchase any materials excluded from the larger
maintenance sub-contract. Downtown Evanston along with Public Works and
Economic Development staff are researching a new method to provide these services.
After the district is reconstituted in 2019 the contract will then be split allowing for a
maintenance company to provide the maintenance and a landscaping company to
provide the landscaping.
Holiday Décor:
In 2018 Downtown Evanston will once again install 105 snowflakes and 166 lighted
wreaths. It is our plan that in 2020 we will have the resources to purchase updated
décor. In 2015, Downtown Evanston switched to a local vendor which resulted in a
cost savings for installation. In FY09, Downtown Evanston approved the purchase of
LED lights for the Holiday Tree at Fountain Square. These lights use less power, and
will also be removed from the tree after the season and stored for re-use each year.
Payroll/Benefits/Taxes/Fees:
This line item represents the largest expense category. Full-time salaries for an
Executive Director and a Business Development and Marketing Manager to provide
the special services and health benefits, which are made available from the City of
Evanston. In 2018 the medical benefits cost doubled. The estimate shown applies the
single rate for the City’s PPO & HMO on an annual basis less a 30% employee
contribution for these benefits.
Included in the budget is a part time bookkeeper that generally works 2-3 hours per
week and manages the accounting system and works in tandem with the Executive
Director and Downtown Evanston’s accounting firm and Treasurer on financial
matters.
Administrative- non- personnel:
This line item includes the day-to-day cost of operating the Downtown Evanston
office including, rent, internet, phone, website hosting/maintenance, supplies and
materials.
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2019 FY BUDGET 2019
INCOME
CITY OF EVANSTON CONTRIBUTIONS
SSA 4 525,000.00
City of Evanston Contribution 50,000.00
TOTAL CITY OF EVANSTON CONTRIBUTIONS 575,000.00
NORTHWESTERN CONTRIBUTION 20,000.00
SPONSORSHIPS
Marketing Co-Op Income
WBEZ Radio 500.00
Marketing Co-Op Income
SPONSORSHIPS - Other 22,000.00
SPONSORSHIPS 22,500.00
CARD ACTIVATION FEES 0.00
INTEREST INCOME 150.00
TOTAL INCOME 617,650.00
MARKETING EXPENSES
MARKETING - DINING
ADVERTISING
Print Ads 15,000.00
Web Ad 20,000.00
Print Materials/ Posters 8,000.00
Special Events 15,000.00
Website 0.00
Graphic Design 3,000.00
TOTAL ADVERTISING 61,000.00
SPECIAL EVENTS
Entertainment 10,000.00
Rentals 15,000.00
Insurance 3,000.00
Supplies 10,000.00
Staff 1,500.00
Maintanence 1,000.00
TOTAL SPECIAL EVENTS 40,500.00
PUBLIC WAY AESTHETICS
Banners 20,000.00
Holiday Decor 20,000.00
Public Art 0.00
TOTAL PUBLIC WAY AESTHETICS 40,000.00
PUBLIC WAY MAINTENANCE
Contract 200,000.00 Increased for new planters
Improvments 0.00
TOTAL PUBLIC WAY MAINTENANCE 200,000.00
TENANT RETENTION & ATTRACTION
Professional Development 2,000.00
Data Collection 0.00
Survey 0.00
Printing 1,000.00
TOTAL TENANT RETENTION & ATTRACTION 3,000.00
MAP & GUIDE
Graphic Design 1,000.00
Printing 17,000.00
TOTAL MAP & GUIDE 18,000.00
ADMINISTRATIVE Non-Personnel
Accounting 6,000.00
Internet/DSL 3,000.00
Telephone 1,200.00
Rent 14,400.00
Meals 500.00
Office Supplies 700.00
Computer &Professional Services 3,000.00
Dues & Subscriptions 1,200.00
Business/Professional Developme 4,000.00
Insurance 7,000.00
Postage 300.00
Meeting Expenses 1,800.00
TOTAL ADMINISTRATIVE Non-Personnel 43,100.00
PAYROLL
Full Time Staff 147,966.00
Hourly/Part time Staff 4,000.00
Full-Time Staff Benefits 48,000.00
Employer Taxes 10,000.00
Processing fees 1,360.00
TOTAL PAYROLL 211,326.00
TOTAL EXPENSE 616,926.00
NET INCOME 724.00
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DATE 06/20/18 AGENCY EQUALIZED ASSESSED VALUATIONS BY TOWNSHIP AGENCY NO. 03-0380-103 AGENCY NAME:CITY OF EVANSTON SPECIAL SERVICE AREA NO.4 TAX YEAR 2017 EQ. FACTOR 2.9627 TOTAL AIR TOTAL EQUALIZEDTOWN TOWNSHIP NAME EXEMPTIONS REAL ESTATE POLLUTION RAILROAD VALUATION 17 EVANSTON 728,673 300,003,990 300,003,990 SUBURBAN TOTALS 728,673 300,003,990 300,003,990 TOTAL THIS AGENCY 728,673 300,003,990 300,003,990133 of 273
For City Council meeting of November 19, 2018 Item 21
Ordinance 127-O-18: 2018 Special Service Area #6 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
Paul Zalmezak, Economic Development Manager
Subject: Ordinance 127-O-18, Special Service Area #6: 2018 Tax Levy
Date: October 22, 2018
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 127-O-18, which levies the annual
property tax for Special Service Area #6 in the amount of $221,000 ($225,510 as
extended). This represents a 0% increase over the 2017 Levy as extended. In addition,
staff recommends adoption of the Main-Dempster Mile budget.
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Ordinance 127-O-18 is the tax levy for Special Service Area #6, which funds a portion of
the activities of the Dempster Street, Chicago Avenue, and Main Street Special Service
Area. The 2018 Levy is based on the City’s agreement with the Main-Dempster Special
Service Area and on the FY 2019 Proposed Budget for the City of Evanston. The total
tax levy as extended for 2018 is $225,510. This represents a 0% increase over the 2017
levy as extended.
Legislative History:
The Economic Development Committee voted unanimously 6-0 to recommend approval
at its meeting on October 25, 2018.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai, Treasurer
847.448.8082 or HDesai@cityofevanston.org
Attachment:
Ordinance 127-O-18
Main-Dempster Mile Budget Documents
Memorandum
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10/23/18
127-O-18
AN ORDINANCE
Levying Taxes for the Special Service Area No. 6 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2019,
and Ending December 31, 2019
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 6 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2019, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 6 of the City of
Evanston as assessed and equalized for the tax year 2018, the sum of
Two Hundred Twenty-Five Thousand, Five Hundred Ten Dollars
($225,510), being the total 2019 Budget plus allowances for collection losses,
which are to be collected from the tax levy of Special Service Area No. 6 of the
City of Evanston for the tax year 2018. The specific amounts levied for the
various purposes and funds are designated by being placed in separate
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127-O-18
columns under headings "To Be Raised By Taxation," and are identified in
that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 6:
Special Service Area No. 6
Fund
Budget Source Other
Than Taxation
Levy Taxes
Personal Services $ 73,500 $0 $73,500
Maintenance $ 71,500 $0 $71,500
Professional and Other $76,000 $ $76,000
SUBTOTAL $221,000 $ $221,000
Collection Losses $4,510
TOTAL TAXATION $225,510
SECTION 3: Per City ordinance 69-O-15 adopted July 13, 2015, under
no circumstances shall the total annual amount levied exceed 0.45% of the Special
Service Area No. 6 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this Ordinance 127-O-18 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
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127-O-18
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle Masoncup, Corporation Counsel
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October 16, 2018
Paul Zalmezak
Economic Development Manager
City of Evanston
City Manager’s Office
2100 Ridge Avenue
Evanston, IL 60202
Dear Mr. Zalmezak:
We are pleased to submit this summary of activities this fiscal year, along with a request for future tax
levies in the amount of an estimated $221,000 to create a vibrant shopping and entertainment district in
the Main-Dempster Mile service area.
Since last year, the Main-Dempster Mile has been busy:
• Marketing & Events
o Organized a Holiday Shopping ad campaign on the CTA Purple Line (coming Nov 1)
o Launched an Online Business Directory at www.directory.maindempstermile.com
o Launched a “Meet the Merchants” blog at www.maindempstermile.com/meet-the-merchants
o Increased year-over-year attendance at the 5th Annual Evanston Wine Walk by 20%
o Added new events to our calendar
• May 2018: Sauce Walk, A Neighborhood Art & Dessert Crawl
• Summer 2018: Summer Concert Series – 4 concerts total (3 on Main Street, 1 on
Dempster), including a successful merchant marketplace, drawing over 500 guests
o Held events that raised $12,000 to benefit the installation of the Chicago Avenue Mural, going
up in May 2019
o Continued and improved legacy events – Evanston Sidewalk Sale, Spooky Saturday on the Main-
Dempster Mile, Annual Celebration, Small Business Saturday
o Instituted Booth-Share programs at Custer Fair and the Big Evanston Block Party (MDM paid for
booth space and in turn, installed local merchants in those booths)
o Increased our digital communications footprint (social media followers, website visits and email
list growth) significantly
o Undertook a Market Study to solidify our understanding of the value we bring to our
constituents, resulting in a new branding position and statement
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• Placemaking
o Organized a neighborhood cleanup on Earth Day 2018, drawing 50+ neighbors to help clean
sidewalks in the business district
o Installed “Welcome” signs at the entrances to the district, marking our borders with our
brightly colored logo
o Arranged for new, business-sponsored light pole banners on the Mile (going up Nov 1)
o Made arrangements for a new Louise Chen mural on Chicago Avenue to be installed May of
2019
o Offered matching funds for businesses who made investments to activate their storefronts:
Sidewalk Planters (matched up to $250)
Tents for Sidewalk Sale (matched up to $50)
Holiday Window Decorations (matching up to $100)
o Landscaped a small area in front of the Dempster Street Mural
o Continued to tend our planter urns along the Mile, adding extra watering services to ensure
survival and beauty
o Contracted for holiday lighting in the trees and light poles along the Mile (going up Nov 1)
• Governance, Infrastructure and Community Organizing among Merchants
o Was granted 501c6 non-profit status by the IRS
o Organized merchant meetings and communications – Shop Safety workshops, private
meeting with the Main & Custer (Dard property) developers
o Recruited and vetted three new members of the Board of Directors
o Currently organizing a 360 Performance Review for the Executive Director
o Commissioned research on market segment feasibility in conjunction with the Main Street
America Institute and the Northwestern Campus Catalyst program
o Created our 2019 Proposed Budget
The Board has approved our 2019 proposed budget, attached, which shows the breadth and depth of
programming and services for next year, which includes funding for a start-up street festival called
ChoctoberFest. Our current activities will only allow for incremental growth, and as such, we believe it’s
time to create a legacy event of our own that will both tell the story of the district as a boutique shop
and eatery destination and also raise funds for us at an exponential rate.
We respectfully request that the City of Evanston levy property owners at a similar rate in 2019 as was
levied in 2018.
Sincerely,
Eric Young/kg
Eric Young
President
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MAIN DEMPSTER MILE
2019 BUDGET PROPOSAL
INCOME Proposed
2019 Budget
6/5/18
Forecast 2017 Actual
Carryover from 2016 Tax Revenue $0 $63,298 $121,956
Carryover from 2017 Tax Revenue $0 $18,383 n/a
Carryover from 2018 Tax Revenue $15,000
Current year Tax Revenue $214,000 $214,000 $213,353
Concert Entrance Fees $3,000
100 people, $5 per person, 6 concerts (kids under
10 = free)
Sauce Walk Revenue $3,500 $3,308 $0
Wine Walk Revenue $13,500 $11,200 $12,485
5K Walk/Run Revenue --$2,285 $1,714
ChoctoberFest Revenue $39,000
$20,000 sponsorship, $7000 tent sales, $2000
beer sales, $10,000 entrance fee $5 per, 2000
people
Advertising & Light Pole partnerships $3,500 $9,210 n/a 9 ads at $360, 30 light poles at $199
TOTAL REVENUE $291,500 $321,684 $347,794
EXPENSE Proposed
2019 Budget
6/5/18
Forecast 2017 Actual
Marketing Advertising $5,000 $6,078 $10,393
Graphic Design (All projects) + Adobe Pro DC
subscription $3,500 $2,870 $1,843
Website (Cost to run + Business Directory) $1,500 $3,444 $1,159
Business Directory ($600 in unbudgeted
programming - search button), Upgrade to
Strikingly Pro, misc
Mailchimp subscription $360 $360 $0
Misc marketing collateral (banners, flyer, etc) $2,500 $2,557 $2,116
Social Media Manager, facebook advertising $12,000 $12,000 $8,500
Wine Walk donations $0 $0 $12,860
Summer Camp Fair $0 $303 --
Fourth of July parade $0 $0 --
Special Event Costs TOTAL: $43,500 $39,500 $39,822
$2000 Sauce Walk, $12000 Summer Concerts,
$8000 Wine Walk, $12,000 other
Sauce Walk $2,000
Summer Concert Series $15,000
Sidewalk Sale $1,500
Wine Walk costs $8,500
Annual Celebration $3,500
Spooky Saturday $1,000
Small Business Saturday $1,500
Holiday Treat Walk $1,500
5K Walk / Run -2900 Showrunner/Consultant $
ChoctoberFest $25,000
Branding Research & Collateral $0 $2,100 --
Event permits $2,500 $1,800 --
24.49% Total Marketing $84,360 $69,212 $76,693
EXPENSE Proposed
2019 Budget
6/5/18
Forecast 2017 Actual
Placemaking Planters $15,500 $15,500 $14,200
Holiday Lights $25,000 $20,000 $22,499
Assistance for merchants $4,000 $4,000 --
Matching funds for planters, Matching funds for
Holiday Decorations
Wayfinding signs (like Main St station) $0 $3,014 $1,072
Light Pole Banners $0 $2,500 $7,293
$5790 budgeted to be offset by 30 purchases at
$199 apiece
Eyesore Fixes $0 $0 $0
Snow Removal $2,500 $90 $0
Community Projects $3,000 $2,735 $1,755
Murals/Public Art $3,000 $15,000 $10,300 For obscuring POSE one-a-year murals
Mural Repair / Maintenance $3,000 $0 $0
140 of 273
Streetscape improvements $10,000 $4,500 $0
Dempster Sherman streetscape - upgrade with
custom bench
Parking Meter donations equal to PM income $0 $575
23.83% Total Placemaking $66,000 $67,339 $57,119
EXPENSE Proposed
2019 Budget
4/29/18
Forecast 2017 Actual
Administration Rent/Lease $3,600 $3,300 $3,600 Colab tenancy
Phone $1,200 $1,210 $0 Cell phone
Accounting/Bookeeping $6,375 $5,100 $2,100
6 hours a month at @$75/hour, $600 for tax
returns
Annual Audit $2,500 $2,500 $0
Taxes & Penalties $0 $15,000 $15,000
Postage $200 $200 $88
Insurance $3,500 $3,500 $2,957 CNA, MDPINS,Philadelphia
Licenses/Fees $0 $0 $600
Equipment $0 $0 $1,319
Wages $67,200 $63,782 $56,963 Executive Director salary and benefits stipend
Payroll Taxes $8,250 $7,676 $4,024 Company portion, payroll taxes
SUTA $650 $643 $521 State unemployment tax
FUTA $150 $133 $133 Federal unemployment tax
Merchant Processing Fees
(Square/Paypal/Eventbrite) $800 $785 $506
Square, Paypal, Eventbrite fees for taking
payments
Office Supplies $500 $418 $100
Professional Development $0 $0 $1,090
Miscellaneous $2,500 $2,004 $2,062
Annual Board Retreat $100 $100 $0
G-Suite subscription $120 $119 $120 Necessary for Cloud Office
Attorney fees (new org) $5,000 $5,000 $4,248
Six months reserves $34,597 $34,597 $34,597 Reserve fund - six months overhead costs
51.68%Total Admin $137,242 $146,066 $130,028
Proposed
2019 Budget
6/5/18
Forecast 2017 Actual
Projected Income $291,500 $321,684 $347,794
Projected Expense $287,602 $282,618 $263,840
Projected Surplus/Deficit $3,898 $39,066 $83,954
141 of 273
For City Council meeting of November 19, 2018 Item 22
Ordinance 117-O-18, Increasing Meter Charges and Water Rates
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 117-O-18, Amending City Code 7-12-17,
Increasing the Meter Charges and Water Rates
Date: October 12, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 117-O-18, which would increase
the water meter charges and water rates by eleven percent (11%).
Livability Benefits:
Built Environment: Manage water resources responsibly
Summary:
Staff is recommending an eleven percent (11%) water rate increase. The existing water
rate is billed as a minimum charge for the first 5 units based on water meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period
(1 unit = 100 cubic feet or 748 gallons of water).
Effective January 1, 2019, both the minimum charge and the quantity charge are
proposed to be raised by seven percent. For the 5/8-inch and the 3/4-inch meter sizes
(the meter sizes most commonly used in single family homes), the minimum charge for
the first 5 units consumed in the bi-monthly billing period will increase from $8.83 to
$9.80. The quantity charge for usage in excess of the first 5 units will increase from
$2.47 per unit to $2.74 per unit. A fee table for the proposed water rates is provided in
Exhibit 1.
Memorandum
142 of 273
EXHIBIT 1
PROPOSED 2018 WATER RATES AND MINIMUM CHARGE STRUCTURE
BI-MONTHLY MINIMUM CHARGE
BASED ON WATER METER SIZE*
Meter
Size
Minimum Charges
As of 1/1/2018
Minimum Charges
Proposed 1/1/2019
5/8” & 3/4" $008.33 $009.80
1” $017.61 $019.55
1 1/2" $032.97 $036.60
2” $051.92 $057.63
3” $091.43 $101.49101.49
4” $146.46 $162.57
6” $258.28 $286.69
8” $437.23 $485.33
*The minimum charges include the first 5 units (500 cubic feet)
of water consumed per bi-monthly billing period.
QUANTITY CHARGE
FOR USAGE IN EXCESS OF 5 UNITS*
Quantity Charge
Effective 1/1/2018
Quantity Charge
Proposed 1/1/2019
$2.47 per unit $2.74 per unit
*1 unit = 100 cubic feet of water consumption.
As of January 1, 2019, customers would be
charged $2.74 per unit of usage in excess of the
minimum in each bi-monthly billing period.
Analysis:
The financial goals of the water fund are to maintain a minimum cash balance of
$3,500,000 and to keep debt service expenses to less than twenty-five percent of the
operating capital while maintaining the water treatment plant in good operating condition
and to replace or rehabilitate one percent (1.5 miles) of the water distribution system
annually.
The major challenge in meeting these financial goals is the annual cost to replace 1.5
miles of the water distribution system. The cost to complete this type of work is
approximately $3,600,000 annually and continues to increase.
143 of 273
A 2017 article in the Chicago Tribune indicated that Evanston had one of the lowest
water rates, and also had a very low percentage of water loss through leaky pipes or
water main breaks. Another statistic reviewed in the article was the age of the water
main pipes. For the 163 communities surveyed in the article, the average percentage of
water main over 60 years old was 29.3%. In Evanston 62.8% of the water mains are
over 60 years old, much higher than the average of all the communities. Several other
surrounding communities (Skokie, Lincolnwood, Morton Grove, and Park Ridge) also
have high percentages of water mains over 60 years old. The article indicates that 88%
of Skokie’s water mains are over 60 years old. However, Evanston is unique in the age
of its water mains because unlike Skokie, whose water mains were mostly constructed
in the late 1940s, early 1950s, Evanston water main system is much older. Evanston
has nearly 50 miles, or 32% of the total system, that is over 100 years old and another
40 miles, or 25% of the total system, that is over 80 years old. These older water mains
are constructed of cast iron pipes which are projected to have a useful life of 125 years.
A map indicating the age of the Evanston water main is attached for reference.
It is therefore critical for Evanston to continue to replace water main each year. Since
this work should be completed annually, staff recommends that the cost to complete this
work be provided by the water fund without the need to sell bonds. The majority (78%)
of the Evanston water mains are comprised of smaller diameter water mains that
Evanston retail customers are solely responsible for. The responsibility for the
remaining 22% of the distribution system is equally shared with Skokie. Unlike projects
at the water plant where all of the wholesale water customers help fund the
improvements, funding for water main projects is vastly dependent on revenue from the
Evanston retail users.
Impact to Users:
Exhibit 2 illustrates staff’s recommendation for both the sewer and water rates
adjustments over the next several years. It is staff’s recommendation to continue to
lower the sewer rate, as debt service from the Long Range Sewer Improvement project
decreases, and to raise the water rate accordingly so that the Evanston users do not
realize any overall increase to the sewer and water rates.
EXHIBIT 2
Evanston Combined Water & Sewer Rates per 100 Cubic Feet
YEAR 2017 2018 2019 2020 2021
Sewer Rate per
100 CF $3.82 $3.66 $3.39 $3.09 $3.09
Water Rate per
100 CF $2.31 $2.47 $2.74 $3.04 $3.04
Total Water &
Sewer Rate $6.13 $6.13 $6.13 $6.13 $6.13
Total Percent
Change 0% 0% 0% 0% 0%
Raising the water rates helps provide the funding needed for the annual water main
replacement program, minimizing the amount of bonds needed to fund the program.
144 of 273
Summary:
Evanston’s water and sewer rates are based on one-hundred cubic feet units because
water meters measure water usage in cubic feet. Municipalities bill in different units,
including 100 cubic feet, 1,000 cubic feet and 1,000 gallons. In order to compare the
Evanston rate to other municipalities, all rates were converted to a cost per 1,000
gallons.
Even with the proposed 2019 water rate increase, Evanston’s water rate at $3.30 /
1,000 gallons will continue to be the lowest in the Chicagoland area. Evanston’s sewer
rate, at $4.89 / 1,000 gallons will continue to be one of the highest in the Chicagoland
area. However, Evanston’s combined water and sewer rate at $8.19 / 1,000 gallons is
in the midpoint of the surrounding communities.
EXHIBIT 3
Evanston Combined Water & Sewer Rates per 1,000 Gallons
2018
Community Water Sewer Total
Park Ridge $3.97 $1.42 $5.39
Palatine $4.25 $1.25 $5.50
Buffalo Grove $4.92 $1.21 $6.13
Skokie $6.14 $ - $6.14
Wheeling $6.09 $1.50 $7.59
Des Plaines $6.88 $0.76 $7.64
Arlington Heights $6.09 $1.57 $7.66
Chicago $3.95 $3.95 $7.90
Glenview $6.80 $1.37 $8.17
Evanston $3.30 $4.89 $8.19
Niles $8.44 $0.75 $9.19
Wilmette $3.58 $5.67 $9.25
Lincolnwood $8.69 $1.00 $9.69
Deerfield $5.89 $4.42 $10.31
Lincolnshire $5.65 $6.06 $11.71
Schaumburg $9.90 $2.05 $11.95
Morton Grove $10.81 $1.15 $11.96
Oak Park $9.33 $2.67 $12.00
Staff believes that other communities will increase their combined rates over the next
several years, where Evanston is projecting to avoid any combined rate increase. As a
result, staff anticipates that the Evanston rate will move towards the top of this list and
be one of the lower combined rates.
Attachments:
Ordinance 117-O-17
Water distribution main age map
145 of 273
10/10/2018
117-O-18
AN ORDINANCE
Amending City Code Section 7-12-17,
City Waterworks System “Charges, Rates, Fees and Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-17 “Charges, Rates, Fees and Penalties” of
the City Code of 2012 is hereby amended to read as follows, to include a eleven
percent (11%) rate increase effective January 1, 2019.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as described in
Section 1-4-1 of this Code.
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement
¾ inch displacement
1 inch displacement
1 ½ inch displacement
2 inch displacement, compound, or turbine
3 inch displacement
3 inch compound
3 inch turbine
4 inch displacement or compound
4 inch turbine
6 inch displacement or compound
6 inch turbine
8 inch compound
8 inch turbine
$930.00
$1,331.00
$2,261.00
$4,393.00
$7,024.00
$13,310.00
$14,197.00
$15,923.00
$22,615.00
$27,280.00
$43,936.00
$54,483.00
$70,988.00
$80,081.00
146 of 273
117-O-18
~2~
Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Quantity rate charged for all water used during the period for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Size Charge
5/8” and ¾” $8.839.80
1” $17.6119.55
1 ½” $32.9736.60
2” $51.9257.63
3” $91.43101.49
4” $146.46162.57
6” $258.28286.69
8” $437.23485.33
2.472.74/ 100 cubic feet
Water Turn On Fee
During business hours
Outside of business hours
Section 7-12-7-3
$25.00
$75.00
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty
Services, 2” and smaller
Services, greater than 2”
Section 7-12-12
Time and materials for repairs plus:
$100.00
$500.00
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
147 of 273
117-O-18
~3~
Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 117-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 117-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner provided by
law.
148 of 273
117-O-18
~4~
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
149 of 273
NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH
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SIMPSON ST
CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN
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MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST
CALLAN AVER ID GE TER
HULL TER
HOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVEEMERSON ST
LYONS ST
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PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
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City of EvanstonWater Distribution Mains
09/25/2018
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
WaterMainAge.mxd
´
1:31,6801 inch = 0.5 mile
Main Road
Local Street
Railroad
Water
City Boundary
Water Main Age (in years)(155.8 miles total)
>100 (49.8 miles) - 31.9%
81-100 (39.4 miles) - 25.3%
61-80 (8.4 miles) - 5.4%
41-60 (9.7 miles) - 6.3%
21-40 (19.3 miles) - 12.4%
0-20 (29.3 miles) - 18.8%
(as of December 31, 2017)
150 of 273
For City Council meeting of November 19, 2018 Item 23
Ordinance 118-O-18, Decreasing Sewer User Rates
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 118-O-18, Amending City Code 7-13-3,
Decreasing the Sewer User Rates
Date: October 15, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 118-O-18, which would decrease
the sewer user rate by 7.5%, from $3.66 to $3.39 per billing unit (100 cubic feet of water
consumed).
Livability Benefits:
Built Environment: Manage water resources responsibly
Analysis:
Approximately 40% of the sewer fund budget is for debt service. The vast majority of
the debt service is a result of borrowing funds for the City’s $210 million Long Range
Sewer Improvement program that was constructed between 1991 and 2008. Final debt
service payments for two IEPA loans were made during 2018, reducing the debt service
amount by over $760,000.
Using a cost of service analysis, staff determined that the sewer user charge could be
reduced by 7.5% and still provide sufficient funding to allow the sewer fund to maintain
a minimum cash balance of $2,500,000 and provide funding for rehabilitation of 1% of
the combined sewer system and implement storm water management improvements.
History:
The sewer user charge was raised to its maximum rate of $3.94 per billing unit in March
2004. The sewer user charge was reduced by 3% (to $3.82) in 2017 and 4% (to $3.66)
in 2018. In January 2011, a minimum sewer charge and a second tier sewer charge
was established for tax exempt properties.
Attachments:
Ordinance 118-O-18
Memorandum
151 of 273
10/10/2018
118-O-18
AN ORDINANCE
Amending City Code Section 7-13-3 to Decrease Sewer User Rates
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-13-3 “Sewer User Rates” of the City Code of
2012 is hereby amended to read as follows, to include a seven and half percent
(7.5%) rate decrease in the Sewer User Rates as provided below, effective January 1,
2019:
7-13-3. - SEWER USER RATES.
(A) There is hereby established a sewer user charge for the use of, and service
supplied by, the public sewer of the City. The sewer user charges shall be
assessed for all users each bimonthly billing period commencing on or after
January 1, 20189.
(B) The sewer user charge for users of the system within the City that are not
exempt from the payment of property taxes shall be three dollars sixty-six
thirty-nine cents ($3.6639) per billing unit of water consumed.
(C) The sewer user charge for users of the system within the City that are exempt
from the payment of property taxes shall be three dollars sixty-six thirty-nine
cents ($3.6639) per billing unit for the first one hundred (100) billing units of
water consumed. Thereafter, the sewer user charge shall be four dollars fifty-
three cents ($4.53) per billing unit in excess of one hundred (100) billing units
of water consumed.
(D) The adequacy of the sewer user charge shall be reviewed annually by the
City Council. The sewer user charge will be revised by ordinance as needed.
(E) The users of the public sewer will be notified of any change in the total sewer
user charges in conjunction with the regular sewer billing.
(F) Those furnished with sewer service only, and not connected with or supplied
with water from the City water supply system, shall pay a bimonthly sewer
service fee based on a calculated estimate of the volume of use at the rate
established in Subsection (A) of this Section.
(G) Those furnished with water service only and not connected with or supplied
with sewer service shall pay only the water rates and charges established by
Section 7-12-17 of this Title.
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(H) Those furnished with water and sewer service but not consuming any water
shall pay a bimonthly minimum sewer service charge of nineteensixteen
dollars ten ninety-five cents ($19.1016.95).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 118-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 118-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner provided by
law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 24
Ordinance 128-O-18, Revision to Municipal Solid Waste Code and Charges
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 128-O-18, Amending City Code 8-4,
Municipal Solid Waste and Increasing the Sanitation Service Charges
Date: October 15, 2018
Recommended Action:
Staff recommends City Council adoption of Ordinance 128-O-18, modifying Title 8,
Chapter 4 of the City Code for Municipal Solid Waste increasing the service charges for
refuse collected in 95 and 65 gallon roll out carts by 15%, the collection of refuse from
condominiums by 2.3% and the charges for special pick-ups beginning January 1, 2019.
Livability Benefits:
Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Summary:
This chapter of the City Code was rewritten to add new definitions; include language
regarding food scrap and compostable materials; provide language regarding equal
access to services; and to format the code in a more logical structure.
In addition, the following sanitation service charge increases are recommended:
1)A 15% increase to the monthly charge per 95 or 65 gallon roll out cart used for
refuse collection and disposal.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
95 gallon cart charge per month $17.95 $20.64 15% increase
Annual Cost $215.40 $247.68 $32.28
65 gallon cart charge per month $7.95 $9.14 15% increase
Annual Cost $95.40 $109.68 $14.28
Memorandum
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2) A 2.3% increase to the per month, per unit charge for condominium municipal solid
waste collection and disposal.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Per month per unit $8.65 $8.85 2.3% increase
Annual Cost $103.80 $106.20 $2.40
3) Increase of the charge for a special pick up.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Fee for first 3 cubic yards (minimum) $60.00 $100.00 $40.00
Fee for each additional cubic yard $10.00 $25.00 $15.00
Analysis of Code Modifications:
The proposed code establishes new definitions for construction debris, food scrap,
compostable materials, special collection and special pick up in section 8-4-1.
The current code indicates that the disposal of building materials shall be undertaken by
the property owner at their own expense. The construction debris definition aligns with
the definition in the building code and clarifies what materials the property owner is
responsible to dispose of at their own cost. This is stated in section 8-4-3, General
Disposal Requirements, paragraph (H).
In 2017 the City began to allow food scrap and compostable materials to be placed in
yard waste roll out carts, or to be collected by a private scavenger under contract with
the City. Definitions of food scrap and compostable materials are being added to clarify
what products can be collected in this manner. Food scrap and compostable materials
are further discussed in section 8-4-3, General Disposal Requirements; in section 8-4-5,
Compostable Material Disposal Requirements; and in 8-4-6, General Receptacle
Requirements in paragraph (B).
The current code indicates that placing non-recyclable material in a receptacle indicated
for recyclable materials would result in a special pick up fee for the collection and
disposal. Due to the increased special pick up charges, staff recommends that this type
of collection be charged as a special collection charge at a fee of $25.00 per
occurrence. The special collection service is discussed in section 8-4-4, Recyclable
Materials Disposal Requirements, paragraph (B) and section 8-4-5, Compostable
Material Disposal Requirements, paragraph (B).
The current code is vague about the definition of a special pick up. The proposed code
provides a definition for a special pick up. The special pick up service is further
discussed in section 8-4-3, General Disposal Requirements, in paragraphs (K) and (L)
and in section 8-4-9-1, Collection Service, in paragraphs (E) and (F).
In section 8-4-3, General Disposal Requirements, paragraph (M) language was added
regarding equal access to service. This section indicates that all properties shall
provide appropriate levels of recycling service and make occupants aware of services
available to provide compostable material collection.
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Analysis of Sanitation Service Charges:
In September and October of 2017 staff made several presentations to the City Council
on the solid waste services, charges and fund balance. On October 9, 2017, Council
directed staff not to increase any service charges and to improve the fund balance by
increasing property taxes specifically for the solid waste fund. This action was then
approved as part of the FY2018 budget process. The projection provided to the Council
on October 9, 2017 indicated that the solid waste fund would have a positive fund
balance in 2020 following property tax increases of 1% in 2018 and 2019 and 1.25% in
2020 along with a reduction of the general fund transfer of $700,000 in 2018, to
$350,000 in 2019 and no transfer in 2020. A copy of this October 2017 projection, titled
Attachment 2 (Option 2) is attached for reference.
Following this direction, a decision was made at the end of 2017 not to make a final
transfer to the solid waste fund from the general fund. This resulted in the solid waste
fund starting FY2018 with a negative balance of $1,061,996 rather than the projected
negative balance of $800,000.
During FY2018 it became apparent that the anticipated revenue was not being realized
from the solid waste franchise fee, recycling penalty charges and special pick up
charges. Additionally, as part of the FY2018 budget process the salary of several
sanitation employees that had been funded by the general fund were transferred to the
solid waste fund. As a result, it is anticipated that the solid waste fund will have a
negative operating balance in FY2018 of $62,000 resulting in a negative solid waste
fund balance of $1,123,600 at the beginning of FY2019.
For FY2019, the transfer from the general fund to the solid waste fund will be reduced to
$150,000 instead of the anticipated transfer of $350,000.
In order to obtain a positive fund balance in the solid waste fund, staff is recommending
that the property tax increases continue as originally proposed (1% in 2018 and 2019
and 1.25% in 2020). However service charges must also increase in order to
accomplish the goal of a positive fund balance.
Refuse Collection Proposed Charge Increase
Staff is recommending a 15% increase for the monthly charge for both the 95-gallon
and 65-gallon roll out cart as indicated in the following table.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
95 gallon cart charge per month $17.95 $20.64 15% increase
Annual Cost $215.40 $247.68 $32.28
65 gallon cart charge per month $7.95 $9.14 15% increase
Annual Cost $95.40 $109.68 $14.28
The current charge for a 95-gallon cart of $17.95 became effective on January 1, 2014
and the current charge for a 65-gallon cart of $7.95 became effective on January 1,
2012.
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The impact of the rate increase for a property with one 95-gallon cart will be an
additional $32.28 annually, from the current annual amount of $215.40 to the proposed
annual amount of $247.68. The impact of the rate increase for a property with one 65-
gallon cart will be an additional $14.28 annually, from the current annual amount of
$95.40 to the proposed annual amount of $109.68.
These proposed rate increases will generate an additional $427,000 annually for the
solid waste fund.
Condominium Collection Proposed Charge Increase
Staff is recommending a 2.3% increase for the monthly charge per unit for condominium
refuse collection as indicated in the following table.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Per month per unit $8.65 $8.85 2.3% increase
Annual Cost $103.80 $106.20 $2.40
The current charge for condominium refuse collection became effective on November 1,
2016. The contract with Lakeshore Recycling Systems, Inc. allows for an annual
increase in their rate based on the change in the Consumer Price Index. Based on this,
Lakeshore’s price will go up 2.10% beginning November 1, 2018. Additionally, the cost
for City employees is going up as well along with the cost to replace the vehicles used
by City employees.
This proposed rate increase will generate an additional $13,400 annually for the solid
waste fund.
Special Pick Up Proposed Charge Increase
Staff is recommending increases for the special pick up charges as indicated in the
following table.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Fee for first 3 cubic yards (minimum) $60.00 $100.00 $40.00
Fee for each additional cubic yard $10.00 $25.00 $15.00
The current charges for a special pick up began effective June 1, 2016.
The cost for the City to provide the special pick up service totals $271,000, which
includes $246,000 for labor and equipment and $25,000 for disposal fees. In 2017
there were 1,600 special pick ups that generated $123,700. Assuming that special pick
up requests remain constant, the proposed new charges are projected to generate
$225,000 in revenues. This is a service that is only used by approximately 12% of the
residential properties since most properties take advantage of the twice per year free
bulk pick up service.
An alternative to providing the special pick up service is to eliminate the service and
make property owners responsible to hire a vendor, such as Waste Management, to
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make the collection. The table below provides a cost comparison between the City’s
proposed charge and the charge to have the same service provided by a vendor.
Amount of Debris Vendor Charge City Charge
3 Cubic Yards $216 $100
6 Cubic Yards $392 $175
Solid Waste Fund Projection
Attach is an exhibit that indicates the solid waste fund projection through 2022 when the
contracts with the current vendors expire. This projection assumes that the
recommended service charges are accepted. The projection also includes the
purchase of an RFID system in FY 2019. This system will allow for better tracking and
inventory of the yard waste carts.
The projection indicates that the solid waste fund will have a positive fund balance at
the end of FY2021.
Attachments:
Ordinance 128-O-18
2017 Solid Waste Projection
Solid Waste Projection with Proposed Rate Increases
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10/24/2018
11/02/2018
128-O-18
AN ORDINANCE
Amending City Code Title 8, Chapter 4 “Municipal Solid Waste”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 8, Chapter 4 “Municipal Solid Waste” of the City Code
of 2012 is hereby amended to fully replace the current chapter with the following text
provided below:
CHAPTER 4 - MUNICIPAL SOLID WASTE
8-4-1. - DEFINITIONS.
In the construction and application of this Chapter, the following words shall have the
meanings respectively ascribed to them in this Section:
CONTAMINATED. Not in its pure state; tainted, putrefied, polluted, or unclean
CONSTRUCTION
DEBRIS.
Any building material generated from the installation, repair,
maintenance placement, alteration, enlargement, demolition, or
abandonment of facilities
FOOD SCRAPS.
All fruit, all vegetables, coffee grounds, coffee filters, meats,
bones, dairy products, eggs, egg shells, unwrapped candy,
sugars, syrups, fried food, grains, baked goods, seafood,
spices, herbs, tea, tea bags (without staples) and food soiled
paper. Other materials such as: weeds, houseplant scraps ,
cold ashes from fireplace/grill, unlined paper products, BPI
certified compostable bags, BPI certified compostable products,
PLA Natureworks items, and Compostable kitchenware (ASTM
D-6400 Certified)
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COMPOSTABLE
MATERIALS.
Yard Waste, Food Scraps, and products or materials that will
completely break down into organic matter within 180 days and
the microorganisms present in compost will consume the
material at the same rate they would natural materials (i.e. Food
Scraps, Yard Waste and soiled paper).
To ensure material meets the 180 days within this definition it
must meet one of the following criteria:
(a) The product packaging or the specific product includes the
BPI logo;
(b) The product packaging or the specific product includes the
phrase "meets ASTM standards for compostability"; or
(c) The product packaging or the specific product has been
designated "Certified Compostable" by the Biodegradable
Products Institute (BPI).
Any other materials agreed upon in writing between the City and
a private scavenger under contract with the City
MUNICIPAL SOLID
WASTE.
Includes recyclable materials, refuse, compostable materials
and yard waste. Does not include construction debris
PRIVATE
SCAVENGER.
Any nongovernmental entity or any person(s) not employed by a
governmental entity, engaged in the business of collecting,
transporting, and/or disposing of municipal solid waste
RECYCLABLE
MATERIALS. Any material that can be recycled or reused
REFUSE.
Includes all discarded, unwanted, or rejected materials, not
including yard waste, compostable materials, recyclable
materials or construction debris
SPECIAL
COLLECTION.
The collection, transportation and disposal of non-recyclable
materials placed in a receptacle indicated for recyclable
materials.
SPECIAL PICK UP.
The collection, transportation and disposal of municipal solid
waste that accumulates or remains in any street, alley or other
public place or in any place where its presence constitute a
nuisance to others or a potential or actual hazard to health,
sanitation or safety and/or which is too large to fit in the
container provided by the City.
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YARD WASTE.
Includes all grass clippings, leaves, tree prunings and woody
wastes, weeds, brush, and other compostable landscape type
material
8-4-2. - DIRECTOR OF PUBLIC WORKS; SUPERVISION.
(A) All matters relating to or affecting the collection, removal, or disposal of
municipal solid waste shall be subject to the supervision and direction of the
Director of Public Works or his/her designee. Designees of the City Manager
are also hereby authorized to enforce all provisions of this title relating to
such matters.
(B) Police Powers. The Director of Public Works or his/her designees shall have
full police powers to issue complaints, citations, notices to appear, and
summonses for the violation of any provision this Section.
8-4-3. - GENERAL DISPOSAL REQUIREMENTS.
(A) All refuse must be stored in clean, leakproof, nonabsorbent receptacles
during storage.
(B) Refuse may be stored in:
1. Roll out carts provided by the City;
2. Thirty-gallon or less plastic trash bags without any perishable items in
them;
3. Roll out carts or dumpsters provided by the private scavenger under
contract with the City; or
4. Roll out carts or dumpsters provided by a private scavenger if an
exception from the municipal solid waste franchise service is granted.
(C) Recyclable materials may be stored in:
1. Roll out carts provided by the City;
2. Roll out carts or dumpsters provided by the private scavenger under
contract with the City; or
3. Roll out carts or dumpsters provided by a private scavenger if an
exception from the municipal solid waste franchise service is granted.
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(D) Yard Waste may be stored in:
1. Roll out carts purchased from the City and owned by the property
owner;
2. Thirty-gallon or less biodegradable paper bags designated for yard
waste; or
3. Yard waste consisting of brush or tree branches may be tied in
bundles which must be no more than four feet (4') in length and tied
with cloth ties. Tree branches less than four inches (4") in diameter
are considered yard waste and will be collected by City crews; larger
branches must be removed at the expense of the resident. The
diameter of the bundles must not exceed three feet (3'). Bundles tied
with plastic, wire, or rope will not be accepted.
(E) Food Scraps may be stored in:
1. Refuse roll out carts provided by the City;
2. Food and Yard waste roll out carts purchased from the City during
the food and yard waste collection season; or
3. In a container provided by a private scavenger under contract with
the City.
(F) The maximum weight of refuse, or recyclable materials or compostable
materials placed into a roll out cart or food and yard waste bag may not
exceed fifty (50) pounds. The volume of material placed into a roll out cart
must allow the lid of the cart to fully close onto the cart body.
(G) The maximum volume of material placed in a dumpster provided by a private
scavenger shall not exceed the capacity of the dumpster and allow for the
dumpster lid to fully close onto the dumpster body.
(H) The disposal of construction debris shall be undertaken by the dwelling
occupant or owner at his/her own expense utilizing the private scavenger
under contract with the City.
(I) Occupiers, owners, or operators of residences and business or commercial
properties shall not use waste receptacles placed on the public way by the
City to collect refuse, recycling or compostable material disposed of by
passersby.
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(J) Recycling of Electronic Products Required: Pursuant to the Electronic
Products Recycling and Reuse Act (415 ILCS 5/1 et seq., as amended), the
following electronic products shall not be disposed of in any municipal solid
waste container by any person or business and must be recycled: televisions,
printers, electronic keyboards, electronic mice, cable receivers, satellite
receivers, monitors, facsimile machines, videocassette recorders, digital video
disc (DVD) players, digital video disc (DVD) recorders, digital converter
boxes, computers (including tablets), scanners, stereo equipment and
speakers, portable digital music players, small scale servers, video game
consoles, and cell phones.
(K) Disposal of larger municipal solid waste items or municipal solid waste in
volume greater than what will fit into the provided and allowable receptacles
requires a special pick up. Property owners are required to contact the City to
schedule a special pick up. The municipal solid waste items to be disposed
by a special pick up shall not be placed/stored on public property until the day
that the special pick up is scheduled to occur.
(L) The Director of Public Works or the City Manager or his/her designee(s) shall
designate procedures regulating the collection of refuse, garbage, large,
heavy, or extraordinary materials and items.
(M) Equal access to service:
1. All properties shall provide appropriate levels of recycling service as
determined by the City in accordance with City goals and priorities. In
addition, all properties shall make tenants and occupants aware of
services available to provide compostable materials collection.
2. No property owner, manager or representative shall deny access to a
tenant or occupant to access appropriate recycling service or
alternative diversion services such as compostable materials
collection.
3. A property owner, manager or representative may elect to pass the
cost of the alternative diversion services such as compostable
material collection to occupants or tenants.
8-4-4. - RECYCLABLE MATERIALS DISPOSAL REQUIREMENTS.
(A) The recyclable materials listed in this Section set out for disposal shall be
cleaned and segregated from any refuse and compostable material and set
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out in special receptacles provided by the City or the franchise waste private
scavenger(s):
1. Paper items including newspapers and all inserts, direct mail
advertising, office paper, magazines, catalogs, phone books,
cardboard, and chipboard (flattened cereal or tissue boxes, paper
towels and toilet paper rolls, and food boxes). No waxed paper
products will be accepted.
2. Glass jars and bottles without lids.
3. Aluminum cans, containers, and clean foil.
4. Steel and bimetal cans including empty aerosol cans and empty dry
paint cans.
5. Plastic containers with material code numbers 1, 2, 3, 4, 5, and 7
without lids, and 12-pack rings.
6. Other articles may be prohibited by additional regulations
promulgated by the Director of Public Works or the City Manager or
his/her designee(s).
(B) Placing/mixing non-recyclable materials with recyclable materials in a
receptacle indicated for recyclable material shall be a violation of this Chapter
and may result in a special collection fee for the collection, transportation, and
disposal of the non-recyclable material.
8-4-5. - COMPOSTABLE MATERIAL DISPOSAL REQUIREMENTS.
(A) Property owners are encouraged to dispose of compostable materials in the
food and yard waste cart during the 9.5 months of the year that food and yard
waste is collected. Property owners are also encouraged to participate in the
year round food scrap collection program provided by a private scavenger
under contract with the City.
(B) Acceptable compostable materials include:
1. Food Scraps such as: All fruit, all vegetables, coffee grounds, coffee
filters, meats, bones, dairy products, eggs, egg shells, unwrapped
candy, sugars, syrups, fried food, grains, baked goods, seafood,
spices, herbs, tea, tea bags (without staples) and food soiled paper.
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2. Other materials such as: Weeds, houseplant scraps , cold ashes
from fireplace/grill, unlined paper products, BPI certified compostable
bags, BPI certified compostable products, PLA Natureworks items
and Compostable kitchenware (ASTM D-6400 Certified)
3. Any other materials agreed upon in writing between the City and a
private scavenger under contract with the City.
(C) Placing/ mixing non-compostable materials with compostable materials in a
receptacle indicated for compostable materials shall be a violation of this
Chapter and may result in a special collection fee for the collection,
transportation, and disposal of the non-compostable material.
8-4-6. - GENERAL RECEPTACLE REQUIREMENTS.
(A) City Provided Refuse and Recycling Receptacles
1. Refuse and recycling roll-out carts provided by the City and will be
imprinted with a serial number and stamped with the City seal.
Ownership of the carts shall remain with the City and unauthorized
removal of said carts shall be a violation of this Chapter.
2. Refuse and recycling roll-out carts will be maintained and repaired by
the City. The City will replace the City issued roll-out cart for free of
charge when it determines that a replacement is needed.
3. Refuse and recyclable materials placed in roll out carts must not
exceed fifty (50) pounds and must be placed in a manner that will
allow the roll out cart lid to completely close onto the cart.
4. Refuse containers used at residences with five (5) or less dwelling
units shall be either the ninety-five (95) gallon or sixty-five (65) gallon
roll-out carts provided by the City.
5. Recyclable materials containers provided by the City shall be either
the ninety-five (95) gallon or sixty-five (65) gallon roll-out carts. The
containers will have a blue lid and a weatherproof sticker indicating
the acceptable and non-acceptable items for disposal.
(B) Food and Yard Waste Receptacles.
1. Kraft paper bags used for yard waste shall have a maximum capacity
of thirty (30) gallons and weigh no more than fifty (50) pounds when
filled. Branches shall not exceed four (4) inches in diameter and/or
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four (4) feet in length. Branch and trimming bundles shall not exceed
three (3) feet in diameter. No food scraps may be disposed of in a
Kraft paper bag.
2. Property owners wishing to use a roll out cart for food and yard waste
disposal may purchase a roll out cart from the City. The cost of these
carts shall be as identified in section 8-4-11. These carts are then
owned by the property owner.
3. Roll out carts purchased by the property owner and used for food and
yard waste storage will be maintained and repaired by the City for the
first five (5) years after they are purchased. After five (5) years from
the date of purchase, the property owner is responsible for the repair/
replacement of the food and yard waste roll out cart. Food and yard
waste roll out carts will have a green lid and a weatherproof sticker
indicating the acceptable and non-acceptable items for disposal.
4. Food and yard waste placed in the roll out cart must not exceed fifty
(50) pounds and must be placed in a manner that will allow the roll
out cart lid to completely close onto the cart.
(C) Private Scavenger Provided Receptacles
1. Receptacles provided by private scavengers shall be leak-resistant,
rodent-resistant, lidded, and constructed of impervious material. The
receptacles are subject to the inspection of the City of Evanston
Health and Human Services Department.
2. Receptacles provided by private scavengers must display the name
and address of the premises they serve in conspicuous lettering.
Said lettering is to be maintained in a clean and legible condition.
Containers shall be situated so that the required lettering is visible
from the public way. This provision shall be waived in the event that
private scavengers swap out containers during the weekly collection
with new cleaned containers each and every week service is in
effect.
3. Any private scavenger distributing receptacles within the City must,
on an annual basis, provide the following information to the Director
of Public Works or the City Manager or his/her designees(s).
a. The name, address and telephone number of the scavenger
service and their contact person’s name.
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b. The name, address and telephone number of the owner and
operator of the premises serviced by the private scavenger.
c. The number of receptacles provided, the capacity of each,
their specific location and the frequency of pick up.
4. The private scavenger shall update the information provided to the
City within ten (10) days of any changes to the service provided.
8-4-7. - OWNERSHIP OF RECYCLABLE MATERIALS.
Ownership of recyclable materials shall be vested in the City or in haulers authorized
by the City. Unauthorized collection of recyclable materials set out for collection shall
constitute a violation of this Chapter.
8-4-8. - DESIGNATION OF COLLECTION SITE; COLLECTION AGENT.
(A) Municipal solid waste collection containers shall be located aboveground. No
collection will be made from containers set into the ground unless such
containers were being serviced by City provided municipal solid waste
collection service or a private scavenger as of the effective date hereof.
(B) Every building, establishment, institution, or premises shall contain a
designated municipal solid waste collection site which meets the standards of
convenience and health and safety for the community. This requirement shall
be applicable to all construction sites and remodeling projects.
(C) All properties which abut an alley must designate a collection site at the edge
of the property directly adjacent to the alley. Where practicable, the site
should not be fenced or otherwise closed off in such a manner as to impede
efficient collection. Any gates leading to the collection site from the alley shall
be unlocked. The collection site may be on the alley itself, provided that
containers shall not interfere with the free movement of vehicles in the alley.
(D) All properties that do not abut an alley:
1. Occupants of residences whose property does not abut an alley shall
locate municipal solid waste receptacles along the curb immediately
adjacent to the property, provided that containers shall not interfere
with the free movement of vehicles in the street or pedestrians on
walkways.
2. Municipal solid waste receptacles and all other refuse materials must
be secured and placed in containers at the curb not earlier than six
o'clock (6:00) P.M. of the day preceding collection nor later than
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seven o'clock (7:00) A.M. on the day of collection. All containers must
be removed from the curb no later than seven o'clock (7:00) P.M. on
the day of collection or twelve (12) hours after actual collection,
whichever occurs later.
(E) The designated collection site for municipal solid waste collection service by
the City or private scavenger under contract with the City will be located so as
to provide the highest degree of accessibility to the collection vehicles.
(F) Each premises occupied or used as a multi-family residential unit, business,
or commercial purpose shall designate one individual or property
management company, with contact information, who shall at all times be
responsible for all requirements under this Chapter.
8-4-9. - COLLECTION RESPONSIBILITY.
8-4-9-1. - COLLECTION SERVICE.
(A) The City shall provide municipal solid waste collection service, not including
the collection of construction debris, on a once per week basis when
practicable, to the following:
1. All single-family detached homes. For purposes of this Section, a
structure commonly called a "coach house" or "carriage house" is
considered to be a "single-family detached home" separate from the
principal house on the same lot.
2. All multiple dwellings of five (5) or fewer units.
3. Townhouse, row house, or multiple dwellings which are at least
seventy five percent (75%) owner occupied for the entire housing
complex, and that the Director of Public Works or the City Manager
or his/her designee(s) determines shall be included in the municipal
solid waste collection service based on accessibility. Townhouse, row
house, and multiple dwellings that the Director of Public Works or the
City Manager or his/her designee(s) determines shall not be included
in the municipal solid waste collection service shall be serviced by
the municipal solid waste franchise service pursuant to Section 8-4-9-
1 (B) of this Chapter. A sanitation service charge for the municipal
solid waste collection service will be charged as specified in Section
8-4-11 of this Chapter.
(B) Condominium, cooperative apartment, townhouse, or row house dwellings
with six (6) or more units.
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1. For condominium, cooperative apartment, townhouse, or row house
dwellings with six (6) or more units, the City shall provide municipal
solid waste collection service via private scavenger under contract
with the City, not including the collection of construction debris, on a
twice per week basis when practicable, to each unit of a
condominium, cooperative apartment, townhouse, or row house
dwelling which is at least seventy five percent (75%) owner occupied
for the entire housing complex. A sanitation service charge for the
municipal solid waste collection service will be charged as specified
in Section 8-4-11 of this Chapter.
2. In the event a condominium/cooperative apartment has limited
municipal solid waste storage capacity requiring removal more than
twice per week, as determined by the Director of Public Works or the
City Manager his/her designee(s), the extra collection service shall
be obtained at the expense of the building occupants or owners.
(C) All other residences, businesses, institutions or other legal entities shall be
serviced by the City franchise waste service pursuant to Section 8-4-9-2 of
this Chapter unless the residence, business, institution, or other legal entity is:
1. Exempted from the municipal solid waste franchise service pursuant
to Section 8-4-9-2-2 of this Chapter; or
2. Receiving municipal solid waste collection service from a private
scavenger contracted by the City pursuant to Section 8-4-9-1 (B) of
this Chapter; or
3. Serviced by a governmental agency other than the City; or
4. A university, hospital, or governmental agency.
(D) Any person or legal entity occupying any building required to provide private
scavenger service shall, upon the request of the City Manager or his/her
designee, provide a copy of the current contract for refuse collection with a
licensed scavenger for the subject premises.
(E) Municipal solid waste that accumulates or remains in any street, alley or other
public place where its presence constitutes a nuisance to others or a potential
or actual hazard to health, sanitation or safety the Director of Public Works or
the City Manager or his/her designee(s) shall have the municipal solid waste
collected as a Special Pick Up.
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(F) When municipal solid waste (other than construction debris) is too large to fit
in the container provided by the City, the property owner shall request a
Special Pick Up. If a Special Pick Up is not requested, the waste will be
tagged with a “non-collection notice” sticker. If the property owner does not
call within forty-eight (48) hours of the municipal solid waste being tagged, the
Special Pick Up will be performed and the property owner will be charged.
(G) If the City Manager or his/her designee determines that a Sunday municipal
solid waste pickup from a business or commercial premises is required in the
interest of the public health, welfare, or safety, he/she:
1. Shall order same and invoice the operator of the premises in
question for three hundred fifty dollars ($350.00); and
2. May cause the area in proximity to said receptacle to be cleaned. If
the area adjacent to the container is not kept clear of municipal solid
waste on a Sunday, the City may remove the municipal solid waste
adjacent to the container and invoice the operator of the premises in
question three hundred fifty dollars ($350.00) for each occurrence.
Nonpayment of any invoice issued pursuant to this Section within
thirty (30) days of its date shall constitute a violation of this Chapter.
8-4-9-2. - FRANCHISE.
8-4-9-2-1. - ESTABLISHING FRANCHISE WASTE SERVICE, GENERAL
REGULATIONS.
To regulate and control the collection, transportation, and disposal of municipal solid
waste, the City opts for an exclusive franchise waste service to collect, transport, and
dispose of municipal solid waste by one or more qualified private scavengers procured
through a competitive bidding process.
(A) The following shall be serviced by the exclusive municipal solid waste
franchise service:
1. All townhouse, row house, or multiple dwellings that the City does not
provide municipal solid waste collection to under Subsections 8-4-9-
1(A)3 and (B) of this Chapter; and
2. All residences, businesses, institutions, or other legal entities
required in Subsection 8-4-9-1(C) of this Chapter to receive service
from the municipal solid waste franchise service; and
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3. All residences. Businesses, institutions, or other legal entities that
want to participate year round food scrap collection program.
(B) All those required to receive franchise waste service shall be responsible for
paying all fees in accordance with the exclusive franchise contract.
(C) Such service shall be performed as often as necessary to prevent a nuisance
or a threat to public health, welfare and safety, but in no event, shall service
be less than once each week. Containers designated for only food scraps
may not be stored outdoors while containing food scraps for longer than one
week.
(D) No person or legal entity occupying a building required to receive the
municipal solid waste franchise service shall enter into contract for municipal
solid waste collection. All such contracts entered into after November 1, 2008,
are deemed invalid.
(E) Any entity not subject to service through the municipal solid waste franchise
may petition the City Manager or the Director of Public Works or their
designees, in writing, for such service.
8-4-9-2-2. - FRANCHISE SERVICE EXEMPTIONS.
Any person or legal entity occupying any building specified in Section 8-4-9-1 (C) of
this Chapter may request, in writing, to the Director of Public Works or the City Manager
or their designee(s), that they be exempted from the City franchise service. Said request
shall specify the circumstances that necessitate such exemption status which may
include, but are not limited to, a corporate contract whose provisions are outside the
persons' or entities' control or a specialized service that cannot be provided by the City
franchise service.
Any person or legal entity that has been granted an exemption from the City
franchise waste service shall contract at its own expense with a private scavenger
licensed by the City pursuant to Chapter 4½ of this title. Municipal solid waste pick up
by the private scavenger shall be as often as may be required to prevent stored
municipal solid waste from becoming a nuisance or a threat to the public health,
welfare, or safety.
8-4-10. - RESPONSIBILITY FOR COMPLIANCE.
Every owner, occupant, agent, employee of an owner or occupant, including
corporations, associations of owners and individuals responsible for the collection and
removal of refuse, recyclable material, and yard waste/food scrap shall comply with
each applicable provision of this Chapter.
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8-4-11. - IMPOSITION OF SANITATION SERVICE CHARGES.
(A) Refuse. There is hereby established the following fee structure for the
collection and disposal of refuse, as defined in Section 8-4-1 of this Chapter,
by the City:
1. Nine dollars and fourteen cents ($9.14) per month per dwelling for
one (1) City-issued sixty-five-gallon roll out cart, only.
2. Twenty dollars and sixty-four cents ($20.64) per month per dwelling
for one (1) City-issued ninety-five-gallon roll out cart plus one (1)
thirty-gallon or less trash bag.
3. Nine dollars and fourteen cents ($9.14) per month per dwelling for
any additional roll out cart regardless of size. The initial monthly fee
shall be based on the largest roll out cart present at the location.
4. Eight dollars and eighty-five cents ($8.85) per month per unit for each
townhome, row house, or multiple dwellings which are at least
seventy-five percent (75%) owner occupied for the entire housing
complex.
(B) Food and Yard Waste. The fee structure for the collection and disposal of
”compostable materials” as defined in Section 8 -4-1 of this Chapter, by the
city is:
1. One dollar and seventy-five cents ($1.75) per yard waste sticker.
Purchasers shall affix one sticker to each bag of yard waste and/or
branch and trimming bundle, regulated by Subsection 8-4-3 (D) of
this Chapter, left for collection by the City.
2. Twenty-five dollars ($25.00) per year per yard waste cart.
(C) Recyclable Materials. The fee for the collection and disposal of "recyclable
material" as defined in Section 8-4-1 of this Chapter, by the City for only multi-
family apartment buildings six (6) units and greater is:
One dollar and eighty-five cents ($1.85) per unit per month in the multi-family
apartment buildings with six (6) units or greater. Disposition requirements for
recyclable materials are outlined in Section 8-4-4 and the proper receptacle
for said materials is outlined in Section 8-4-6 above.
(D) Special Pick Up. The fee structure for the collection and disposal of "special
pick up," as defined in Section 8-4-1 of this Chapter, by the city is set forth
below:
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1. One hundred dollars and no cents ($100.00) for the collection,
transportation and disposal of up to three (3) cubic yards of municipal
solid waste, compostable materials, or recyclable material.
2. Twenty-five dollars and no cents ($25.00) for the collection,
transportation and disposal of each additional one (1) cubic yard of
refuse, compostable materials, or recyclable material in excess of the
initial three (3) cubic yards.
(E) Special Collection. The following fees are set for special collection and
disposal of municipal solid waste, as defined in Section 8-4-1 of this Chapter:
1. Twenty-five dollars and no cents ($25.00) for the collection and
disposal of non-recyclable materials in a receptacle indicated for
recyclable materials.
2. Twenty-five dollars and no cents ($25.00) for the collection and
disposal of non-compostable materials in a receptacle indicated for
compostable materials.
(F) Purchase of a Food and Yard Waste Cart. The following fee is established
for the purchase and delivery of each food and yard waste cart:
1. Eight-two dollars and fifty cents ($82.50) for the purchase of a ninety-
five gallon roll out cart purchased through the office of the Public
Works Director.
8-4-12. - BILLING PROCEDURES; DISPOSITION OF FUNDS.
The sanitation service charge, extra refuse container charge, special pick up fee,
and special collection fee shall be added to and separately recited upon a statement of
charges for water consumption, sewer service, solid waste collection service, extra
refuse container charge, special pick up service, and special collection service. The
statement will be prepared and mailed to the consumer at least every six (6) months.
The statement is delinquent if unpaid after twenty (20) days from the date of the
statement, and a penalty of ten percent (10%) of the amount due and owing for the
period recited upon such statement will be added to such statement and collected in
addition thereto. All revenue received in payment of the sanitation service charge, extra
refuse container charge, special pick up fee, and the special collection fee shall be
deposited in the solid waste fund.
Whenever any sanitation service charges, special pick up, or special collection fees
remain unpaid after the expiration of thirty (30) days from the date of such statement,
the water supply for the premises served and delinquent shall be terminated, and the
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service cannot be resumed until all sanitation service charge, special pick up fee, and
special collection fees in arrears are paid, including accrued penalties and a water turn
on charge applied as listed in Section 7-12-17 of this code.
The City Manager, or his/her designee, shall enforce the provisions of this Chapter.
Those receiving franchise waste services shall be responsible for paying all fees in
accordance with the exclusive franchise contract.
8-4-13. - CHARGES CONSTITUTE A LIEN.
Charges for the sanitation service charge, special pick up fees, and special
collection fees shall be a lien upon the premises served pursuant to the law thereto
pertaining. Whenever any charges remain unpaid for thirty (30) days after they were
rendered, the City Manager or his/her designee will file or cause to be filed in the office
of the Cook County Recorder of Deeds a statement of lien claim duly verified by his/her
affidavit, or the affidavit of some other officer of the City having knowledge of the facts.
The failure to record such a lien or to mail notice thereof shall not affect the right of
the City to foreclose or adjudicate such a lien, by an equitable action in accordance with
the statutory requirements therefor and in the same manner as provided for water
service in Section 7-12-7-4 of this code. The City Manager or his/her designee shall
execute releases of such liens on behalf of the City upon receipt of payment therefor.
8-4-14. - PENALTY.
(A) Any person that violates the provisions of this Chapter except Sections 8-4-6-
(C)-1, 8-4-6-(C)-4, 8-4-7, 8-4-11, 8-4-12, and 8-4-13 of this Chapter, shall be
punishable by a fine of two hundred fifty dollars ($250.00). A separate
offense shall be deemed committed for each day such violation occurs or
continues.
(B) Any person that violates Section 8-4-6-(C)-1 of this Chapter shall be
punishable by a fine of seventy-five dollars ($75.00). Each day that a
receptacle is found to be in violation shall constitute a separate and distinct
offense. In addition, the owner of a commercial waste receptacle, if different
from a solid waste collection service provider, shall be jointly and severally
liable with the solid waste collection service provider for any violation of
Section 8-4-6-(C)-1.
(C) Any person that violates Section 8-4-6-(C)-4 of this Chapter shall be
punishable by a fine of fifty dollars ($50.00). Each day that a receptacle is
found in violation shall constitute a separate and distinct offense.
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(D) Any person that violates Section 8-4-7 of this Chapter shall be punishable by
a fine of one hundred dollars ($100.00). A separate offense shall be deemed
committed for the unauthorized collection of each receptacle containing
recyclable materials.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 128-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 128-O-18 shall be in full force and effect
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
175 of 273
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Solid Waste Fund October 2018
Revnenues 2018 2019 2020 2021 2022
Residential Refuse (roll out cart charge)2,817,800$ 3,244,770$ 3,244,770$ 3,244,770$ 3,244,770$
Condo Refuse (condo charge)578,200$ 591,640$ 591,640$ 591,640$ 591,640$
Yard Waste (yard cart and stickers)217,700$ 217,700$ 217,700$ 217,700$ 217,700$
Apartment Refuse (apartment charge)153,600$ 153,600$ 153,600$ 153,600$
Subtotal for all service charges 3,613,700 4,207,710 4,207,710 4,207,710 4,207,710
Service Charge Penalties 45,000 45,000 45,000 45,000 45,000
Franchise fees 160,000 160,000 160,000 160,000 160,000
SWANCC Incentives Program 20,000 20,000 20,000 20,000 20,000
Special Pick Up fees 100,000 246,000 246,000 246,000 246,000
Trash Cart Sales 20,000 18,000 18,000 18,000 18,000
Property Taxes 410,000 820,000 1,332,500 1,332,500 1,332,500
Transfer from General Fund 705,967 150,000 -
TOTAL REVNENUES 5,074,667$ 5,666,710$ 6,029,210$ 6,029,210$ 6,029,210$
Expenses 2018 2019 2020 2021 2022
Debt Service 21,800$ 22,745$
Salary & Benefits (includes Health)993,616$ 1,096,695$ 1,135,079$ 1,174,807$ 1,215,925$
Condo refuse collection 424,500$ 433,300$ 440,100$ 455,200$ 466,600$
Residential refuse collection 1,594,204$ 1,626,400$ 1,667,000$ 1,708,700$ 1,751,400$
Yard waste collection 657,451$ 671,200$ 688,000$ 705,200$ 722,800$
SWANCC disposal fees 750,000$ 750,000$ 768,750$ 787,969$ 807,668$
Seasonal employees 74,000$ 74,000$ 75,480$ 76,990$ 78,529$
Other services & supplies 15,176$ 6,176$ 6,176$ 6,176$ 6,176$
Capital Outlay (carts, lids & dumpster)25,750$ 25,750$ 25,750$ 25,750$ 25,750$
Capital Outlay (RFID system)85,000$ -$ -$ -$
Software support (RFID system)20,000$ 20,000$ 20,000$ 25,000$
Studies (route study for RFID)20,000$ .
Auto Equip (purchase)250,000$ 275,900$ 284,177$ 292,702$ 301,483$
Auto Equip (maintenance)322,362$ 322,362$ 332,033$ 341,994$ 352,254$
Outreach 7,500$ 7,500$ 7,500$ 7,500$ 7,500$
TOTAL EXPENSES 5,136,359$ 5,437,028$ 5,450,045$ 5,602,988$ 5,761,086$
TOTAL REVNENUES 5,074,667$ 5,666,710$ 6,029,210$ 6,029,210$ 6,029,210$
TOTAL EXPENSES 5,136,359$ 5,437,028$ 5,450,045$ 5,602,988$ 5,761,086$
OPERATING NET (61,692)$ 229,682$ 579,165$ 426,222$ 268,124$
2018 2019 2020 2021 2022
Starting Fund Balance (1,061,966)$ (1,123,658)$ (893,976)$ (314,811)$ 111,411$
Operating Net (61,692)$ 229,682$ 579,165$ 426,222$ 268,124$
Ending Fund Balance (1,123,658)$ (893,976)$ (314,811)$ 111,411$ 379,535$
177 of 273
For City Council meeting of November 19, 2018 Item 25
Ordinance 130-O-18, Moving Vehicle Parking and Storage Contain Fee Increase
For Ac tion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 130-O-18, Amending City Code 7-2-6 (G),
Moving Vehicle Parking and Storage Containers on Public Ways
Date: November 6, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 130-O-18, which would increase
the fee to allow public parking spaces and/or other public right-of-way to be reserved for
loading and unloading of moving vehicles and storage containers without obstructing
traffic flow from $100.00 to $120.00 beginning January 1, 2019.
Livability Benefits:
Built Environment: Enhance public space
Analysis:
A moving vehicle parking and storage container fee was established with the adoption
of Ordinance 3-O-12 that became effective on April 1, 2012. This ordinance did not
indicate the permit fee, but the agenda memorandum indicated that the fee would be
$100.00. Proposed Ordinance 130-O-18 establishes the permit fee of $120.00 within
the City Code and provides police powers to the Public Works Director or his/her
designee to enforce the requirements of this ordinance.
In general, an employee spends approximately 20 minutes issuing this type of permit.
Additionally, an employee from the Traffic Division spends approximately 1.5 hours on
posting, inspecting and removing no-parking signs. The cost for this work amounts to
$108.00. An average of 350 moving van permits are issued annually. Based on past
history, raising the permit fee to $120 will generate $42,000 in FY2019, an increase of
$7,000 over previous years.
Attachments:
Ordinance 130-O-18
Memorandum
178 of 273
11/07/2018
11/08/2018
130-O-18
AN ORDINANCE
Amending Evanston City Code 7-2-6(G), “Moving Vehicle Parking and
Storage Containers on Public Ways,” To Require a Permit and Add
Police Powers
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-2-6 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(G) Moving Vehicle Parking and Storage Containers on Public Ways:
1. Purpose: The purpose of this Subsection is to allow public parking spaces
and/or other public right-of-way spaces to be reserved for loading and unloading
of moving vehicles and storage containers without obstructing traffic flow.
2. Permits and Fees: Persons must submit an application and the requisite fee to
the Director of Public Works or his/her designee in order to reserve public
parking spaces and/or other public right-of-way spaces for moving vans and
storage containers. Any such application shall include the following information:
applicant’s property address; date of the move; length of the moving vehicle; and
contact information for the applicant. Any such application shall be submitted no
less than ten (10) business days prior to the move. Any such permit shall be
valid only for the move-in or move-out date(s) specified in the application.
2. Permits Required.
a. Storage Container. No storage container shall be placed in public
parking spaces and/or public right -of-way unless a permit shall have been
first obtained from the Director of Public Works or his/her designee in order
to reserve public parking spaces and/or other public right -of-way spaces for
storage containers.
b. Moving Vehicle. A permit is required for moving vans/ vehicles in order
to reserve public parking spaces and/or other public right-of-way spaces for
moving vans/ vehicles.
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3. Permit Application. Any moving vehicle and storage container permit
application shall be submitted no less than ten (10) business days prior to the
move. Any such permit shall be valid only for the move -in or move-out dates
specified in the application and cannot exceed thr ee (3) weeks.
At the time of making application for a permit, the applicant shall furnish the
following information to the Director of Public Works or his/her designee:
a. applicants property address
b. date of the move
c. length of the moving vehicle
d. contact information for the applicant
e. a weekly permit fee of $120.
3. 4. Use of Parking Spaces. Any space(s) occupied by a permit issued pursuant
to this Subsection may only be used for loading and unloading purposes. Upon
the completion of the move, the applicant shall remove any signs reserving said
space(s).
4. 5.Revocation of Permit; Public Safety. Any moving vehicle or storage
container and/or its/their use shall not pose a public safety threat and shall
comply with traffic laws and local ordinances. If, in the sole determination of the
Director of Public Works or his/her designee, a moving vehicle or storage
container poses or would pose a public safety threat, he/she may refuse to
grant such a permit, amend said permit or revoke said permit
6. Police Powers. The Director of Public Works or his/her designees shall have full
police powers to issue complaints, citations, notices to appear, and summonses
for the violation of any provision this Section.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 4: This Ordinance shall be in full force and effect on January
1, 2019, after its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
181 of 273
For City Council meeting of November 19, 2018 Item 26
Ordinance 134-O-18, Amending “Parking in Predominately Residential Areas”
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 134-O-18, Amending City Code Subsections 10-4-5-2(B)(7)
and (11) “Parking in Predominately Residential Areas”
Date: November 8, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 134-O-18, amending City Code
subsections 10-4-5-2(B)(7) and (11) “Parking in Predominately Residential Areas” to
amend the permit renewal date and increase the residential parking permit.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Currently the fee for residential parking permits is $90.00. For those residents who
have their vehicle registered in Evanston and who have paid their wheel tax, the fee is
reduced by the amount of the wheel tax (currently $75.00). This brings the cost for a
permit to $15.00.
As part of the FY2019 Budget proposal, Staff recommends increasing the residential
parking permit fees to $115.00 for 2020. This would result in the residential permit
costing $30.00 for those residents who have paid their 2020 wheel tax at $85.00.
Attachments:
Ordinance 134-O-18
Memorandum
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11/7/2018
134-O-18
AN ORDINANCE
Amending City Code Subsections 10-4-5-2(B)(7) and (11) “Parking
in Predominately Residential Areas” to Amend the Permit
Renewal Date and to Increase the Residential Parking Permit
Fee
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsections 10-4-5-2(B)(7) and (11) “Parking in
Predominately Residential Areas” of the Evanston City Code of 2012, as
amended, are hereby further amended to read as follows:
7. The application for a permit shall contain the name of the owner or operator
of the motor vehicle, residential address, the motor vehicle's make, model,
registration number, the number of the applicant's operator's permit, and the
number of the City motor vehicle license if legally required. The motor
vehicle's registration and operator's license may, in the discretion of the City
Manager, be required to be presented at the time of making said application in
order to verify the contents thereof. The owner or operator of any motor
vehicle applying for a residential parking permit shall have a valid City motor
vehicle license for the vehicle unless said license is legally not required. The
permit shall be renewed annually on or before JanuaryJuly 1, upon such
conditions and procedures as the City Manager or his/her designee shall
specify. The permit may be issued on a pro rata, by month, basis; however, all
permits issued after JanuaryJuly 1 in any year shall be valid until December
31June 30 of the succeeding same year. The permit shall be displayed in a
manner as determined and directed by the City Manager or his/her designee.
The permit shall display the City motor vehicle license number if required to
have said license, zone number and expiration date.
11. The fee of ninety one hundred fifteen dollars ($90115.00) per permit,
annually, is hereby established to cover administrative costs of permits, signs,
and related costs of the residential permit parking programs. The fee is to be
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reduced by the amount of the Evanston vehicle license for those applicants
who have purchased said license. Permits issued on or after July 1 shall have
a fee of forty five fifty-seven dollars fifty cents ($45.50 $57.50).
SECTION 2: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision, and
each invalid provision or invalid application of this ordinance is severable.
SECTION 4: This Ordinance 148-O-18 shall be in full force and
effect on January 1, 2019, after its passage, approval, and publication in the
manner provided by law.
SECTION 5: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
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Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 27
Ordinance 142-O-18, Amending “Parking Violation Penalties”
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director;
Jill Velan, Parking Division Manager
Subject: Ordinance 142-O-18, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking
Violation Penalties
Date: November 11, 2018
Recommended Action:
The Transportation & Parking Committee and staff recommend City Council adoption of
Ordinance 142-O-18, amending City Code Section 10-11-17, Schedule XVII, Parking
Violation Penalties increasing the fine for a street sweeping violation by thirty five dollars
($35) to seventy five dollars ($75) with a fifty dollar ($50.00) additional penalty if paid
after the expiration of twenty-one (21) days following issuance of a final determination of
liability. A policy change regarding towing procedures will accompany this change to
reduce the financial hardship and inconvenience that vehicle owners currently endure
as part of sweeping operations. Staff also recommends increasing the fine for an
expired parking meter by five dollars ($5) to twenty-five dollars ($25) effective January
1, 2019 as part of the FY2019 budget proposal.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
The Transportation and Parking Committee recommends approval of an increase to the
fine for street sweeping violations to $75 with a $50 additional penalty if paid after the
expiration of twenty-one (21) days following issuance of a final determination of liability
in addition to changes in the current vehicle towing policy. During the October 2018
meeting this proposal was discussed as the current model involves towing cars for this
violation on certain streets. Vehicle owners whose car is towed under the current policy
pay $40 to the City for the street cleaning citation, an additional $125 to the towing
company to get their vehicle back, plus any additional storage charges that may be
imposed based on how long the vehicle is at the tow lot. The current model is
extremely labor intensive for parking enforcement officers (PEO’s) and expensive and
inconvenient for vehicle owners. The committee recommended a solution to increase
Memorandum
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the fee while eliminating the vehicle towing to alleviate the hardship this current policy
has on vehicle owners. The new enforcement model will reduce the cost to the vehicle
owner by a minimum of $90 for a violation where towing was previously enforced.
Following the adoption of this ordinance, beginning on January 1, 2019, vehicles will no
longer be towed for parking in violation of standard street sweeping operations. Towing
will remain an option only for those “special postings” where special tow zone signs are
placed on the street more than 48 hours in advance of a specific sweeping. These
special postings are sometimes necessary to clean areas where there is a significant
buildup of debris, however they are infrequent and not a part of standard weekly
sweeps.
Currently, a PEO spends an entire 8 hour shift to tow 8 cars due to the paperwork and
process involved in towing operations. While this is profitable for the towing company
as they are receiving the majority of the revenue, the city is barely covering the cost of
the PEO while also not being able to provide enforcement operations throughout the
City. The new model will more effectively address street sweeping violations while also
providing needed PEO coverage for other operations.
Data provided to the committee showed that despite increasing the fine for this violation
last year, roughly the same number of citations has been issued this year. The
committee decided to move forward with this option with the idea that they would revisit
it next year to examine the results and make any changes if necessary.
Staff is also recommending that the parking violation fine for an expired parking meter
be increased by five dollars ($5) from twenty dollars ($20) to twenty-five dollars ($25) as
part of the FY2019 proposed budget.
Attachments:
Ordinance 142-O-18
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11/08/2018
142-O-18
AN ORDINANCE
Amending Portions of City Code Section 10-11-17, “Schedule XVII;
Parking Violation Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVII(A), “Parking Violation Penalties,” of Section
10-11-17(A), of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
(A) Twenty dollars ($20.00) Twenty-five dollars ($25.00) plus fifteen dollars ($15.00)
additional penalty if paid after the expiration of twenty-one (21) days following
issuance of a final determination of liability:
SCHEDULE XVII (A): PARKING VIOLATION PENALTIES
1. Expired parking meter 10-5-4(B)
SECTION 2: Schedule XVII(D.1), “Parking Violation Penalties,” of Section
10-11-17(D.1) of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
(D.1) Fine of forty dollars ($40.00) seventy-five dollars ($75.00) plus thirty dollars
($30.00) fifty dollars ($50.00) additional penalty if paid after the expiration of
twenty-one (21) days following issuance of a final determination of liability:
SCHEDULE XVII (D.1): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
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SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 28
Ordinance 145-O-18, Amending “Parking Meter Zones”
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director;
Jill Velan, Parking Division Manager
Subject: Ordinance 145-O-18, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Date: November 19, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 145-O-18, amending various sections
of Title 10, Chapter 11, Section 12 “Parking Meter Zones” adding Sunday enforcement
from one o’clock (1:00) p.m. to nine o’clock (9:00) p.m., increasing the rate of all two (2)
hour meters from one dollar ($1.00) per hour to one dollar fifty cents ($1.50) per hour,
all long term meters from twenty-five cents ($.25) per hour to fifty cents ($.50) per hour
and all twenty (20) minute meters from twenty-five cents ($.25) to fifty cents ($.50)
beginning March 1, 2019 with an automatic increase to two dollars ($2.00) per hour and
fifty cents ($.50) per fifteen (15) minutes on January 1, 2020.
Funding Source:
The cost of replacement stickers and reprogramming the parking meters will be paid for
through the Parking Fund.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
As part of the FY 2019 Budget proposal staff recommends this increase to both help
increase the low fund balance of the Parking Fund and to increase the effectiveness of
the Demand Based Pricing Strategy that was discussed in September. In order to be
effective, the most convenient parking must be the most expensive and the least
convenient parking must be cheaper. This will help with turnover on the streets,
increasing parking availability at meters while also allowing for free or reduced cost
options in parking garages for those who do not wish to pay the increased meter price.
Memorandum
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Page 2 of 2
It is estimated that amending the City Code would result in $1,480,600 in additional
revenue for FY 2019 with portions of it being split between the Parking Fund and the
General Fund.
Attachments:
Ordinance 145-O-18
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11/5/2018
11/8/2018
11/13/2018
145-O-18
AN ORDINANCE
Amending Various Sections of Title 10, Chapter 11, Section 12
“Parking Meter Zones”
WHEREAS, regulating surface parking in the City of Evanston is a priority
to ensure that patrons and users of Evanston businesses can park and visit the
establishments; and
WHEREAS, the City seeks to establish meter rates for Sundays in order
to address the demand for Sunday surface parking from Evanston businesses that are
open in the afternoon and evening; and
WHEREAS, the City Council finds that it is in the best interests of the City
to raise meter rates as provided herein to adequately address current rates and
demand,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XII, “Parking Meter Zones,” of Section 10-11-12,
of the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
In accordance with Section 10-5-1 of this Title, parking meters having the
following rates, time limits, and hours of operation are to be installed on the following
streets or portions of streets or parking lots described below. Meter rates, maximum
parking time limits, and hours of operation are to be in effect on all days except
Sundays, New Year’s Day, the official Monday observance of Memorial Day,
Independence Day, Labor day, Thanksgiving Day, and Christmas Day.
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145-O-18
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SECTION 2: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(A), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(A) Two (2) hour maximum parking limit at a rate of one dollar ($1.00) one dollar
and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31,
2019 and commencing on January, 2020, the rate will be two dollars ($2.00)
per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00)
P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock
(9:00) P.M. on Sundays:
SECTION 3: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(B), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(B) Two (2) hour maximum parking limit at a rate of one dollar ($1.00) one dollar
and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31,
2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00)
per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00 )
P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock
(9:00) P.M. on Sundays:
SECTION 4: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(C), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(C) Two (2) hour maximum parking limit at rate of one dollar ($1.00) one dollar and
fifty cents ($1.50) per hour, effective March 1, 2019 through December 31,
2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00)
per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00)
P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock
(9:00) P.M. on Sundays:
SECTION 5: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(D), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
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(D) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50), effective
March 1, 2019 through December 31, 2019 and commencing on January 1,
2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 6: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(D.1), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(D.1) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 7: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(E), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(E) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 8: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(F), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(F) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 9: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(G), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(G) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 10: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
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12(H), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
SCHEDULE XII (H):
Parking lot # 4, 2101-2121 Central Street:
47 meters
1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 15 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and one o’clock (1:00) P.M. to
Nine o’clock (9:00) P.M. on Sundays :
Parking lot # 15, behind 716 Main Street:
29 meters
1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and one o’clock (1:00) P.M. to
nine o’clock (9:00) P.M. on Sundays :
Parking lot # 24, 727 Main Street:
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30 meters
1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and one o’clock (1:00) P.M. to
Nine o’clock (9:00) P.M. on Sundays :
Parking lot # 51, 900 Noyes Street:
12 meters
1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 3 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and one o’clock (1:00) P.M. to
Nine o’clock (9:00) P.M. on Sundays :
No Parking, 11:00 p.m. to 7:00 a.m.
Parking lot # 60, 1234 Chicago Avenue:
20 meters
1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
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Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and one o’clock (1:00) P.M. to
Nine o’clock (9:00) P.M. on Sundays:
SECTION 11: Schedule XII, “Parking Meter Zones,” of Section 10 -11-
12(I), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(I) Thirty (30) minutes at twenty-five cents ($.25) seventy-five cents ($.75) effective
March 1, 2019 through December 31, 2019 and commencing January 1, 2020
the rate will be Thirty (30) minutes at one dollar ($1.00):
SECTION 12: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 13: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 14: This Ordinance 145-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner provided by
law.
SECTION 15: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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145-O-18
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Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 29
Ordinance 143-O-18, Amending Wheel Tax
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Subject: Ordinance 143-O-18, Amending “Schedule of License Fees” of City Code
Section 10-8-3(A) – “Wheel Tax”
Date: November 12, 2018
Recommended Action:
City staff requests City Council adoption of Ordinance 143-O-18 amending Section 10-
8-3(A), “Schedule of License Fees”, increasing the annual license fees by $10.00.
Livability Benefits:
Innovation and Process: Support local government best practices and processes
Summary:
City budget staff has analyzed increasing the annual license fees by $10 for all wheel
tax categories. There are 22 different categories of wheel taxes. The projected overall
increase with this change is $400,000. However, only about 75% of this revenue will be
collected in FY2019. A majority of this revenue is received during the renewal period in
November and December, but the City still receives roughly 25% of the total revenue
from January through October.
Below is a breakdown of the 2017 wheel tax revenue by month. The proposed increase
will be effective for 2020 wheel tax starting November 2019. As indicated earlier, the
City expects to collect roughly 75% of the revenues at the increased price in 2019.
Memorandum
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Revenue
% of total revenue
received
January 87,317$ 3.3%
February 211,061$ 8.0%
March 64,015$ 2.4%
April 31,002$ 1.2%
May 76,609$ 2.9%
June 52,989$ 2.0%
July 28,557$ 1.1%
August 24,766$ 0.9%
September 17,222$ 0.7%
October 13,213$ 0.5%
November 538,743$ 20.4%
December 1,495,909$ 56.6%
Total 2,641,402$ 100.0%
77.0%
Below is a history of the Wheel Tax increases since its adoption in 1961.
The table on the following page shows current Wheel tax categories and prices.
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Attachments:
Ordinance 143-O-18
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11/05/2018
143-O-18
AN ORDINANCE
Amending “Schedule of License Fees ” of City Code
Section 10-8-3(A)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Section 10-8-3(A), “Fees Enumerated,”
under Title 10, Chapter 8, “Wheel Tax,” of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(A) Fees Enumerated. The license fees to be paid annually to the City shall be
as follows:
Motor vehicles used in the transportation of
passengers not for hire
$75.00 85.00
Antique motor vehicles more than 25 years of
age and which are driven on the highways only in
going to and returning from an antique auto show
or exhibition and registered as an antique vehicle
by the Secretary of State, State of Illinois
20.00 30.00
Automobile “dealer plates,” each
75.00 85.00
Vehicles or buses used in the transportation of
persons for hire in the City in regular scheduled
service, or using any loading or unloading zone
or space provided for the loading or unloading of
passengers within the City pursuant to a
certificate of convenience and necessity granted
by the state commerce commission
No charge
Buses:
School $75.00 85.00
Other 95.00 105.00
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Recreational vehicles:
All recreational vehicles 85.00 95.00
Motorcycles 50.00 60.00
Taxicabs or livery cabs for hire 75.00 85.00
Trailers designed to be towed by passenger
vehicles
30.00 40.00
The owner of such trailers whether same are utilized for their own
personal use or rented to other persons shall be responsible for the
payment of said fees. All trailers shall have affixed thereupon a vehicle
inspection emblem as provided under this chapter provided that only one
(1) annual inspection be required.
Duplicate $10.00
Motor trucks and tractor trailers:
Motor trucks and tractor trailers, designed for the carrying of loads, shall
be classified as to gross, tare and net weights. Such classification shall be
identified by the prefix letter on the plate which shall correspond to the
classification of the vehicles as provided by the Secretary of State, and the
license fee for such motor vehicle shall be as follows:
Gross Weight Not to Exceed Classification Fee
8,000 pounds or less
B $ 105.00
115.00
8,001 – 12,000 pounds
D 140.00
150.00
12,001 – 16,000 pounds
F 165.00
175.00
16,001 - 24,000 pounds
H 195.00
205.00
24,001 – 28,000 pounds
J 200.00
210.00
28,001 – 32,000 pounds
K 205.00
215.00
32,001 – 41,000 pounds
N 225.00
235.00
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41,001 – 45,000 pounds
P 240.00
250.00
45,001 – 50,000 pounds
R 255.00
265.00
50,001 – 59,000 pounds
S 270.00
280.00
59,001 – 64,000 pounds
T 280.00
290.00
64,001 - 73,280 pounds
V 295.00
305.00
73,281 – 77,000 pounds
X 310.00
320.00
77,001 – 80,000 pounds
Z 320.00
330.00
SECTION 2: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that
can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this ordinance is severable.
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143-O-18
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Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council Meeting of November 19, 2018 Item 30
Ordinance: 148-O-18 Real Estate Transfer Tax Amendment
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Wally Bobkiewicz, City Manager
Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Ordinance 148-O-18, “Amending City Code Section 3-25-2 ‘Imposition of Tax’
to Increase the Real Estate Transfer Tax for Transactions with a Sale Price
over $1,500,000”
Date: November 7, 2018
Recommended Action:
Staff recommends City Council adoption of Ordinance 148-O-18, amending City Code
Section 3-25-2, “Imposition of Tax” to increase the Real Estate Transfer Tax for sales
with a price over $1,500,000.01. Estimated additional revenues with the implementation
of this increased real estate transfer tax are projected to equal $850,000.00 annually.
Livability Benefit:
Innovation & Process: Support local government best practices and processes.
Summary
On August 13, 2018, the City Council adopted Resolution 60-R-18 to place a binding
referendum question to the voters at the November 6, 2018 Gubernatorial General
Election. The voters approved the binding referendum which permits the transfer tax to
be amended and split up into three categories of transfer tax based on the sale price.
The real estate transfer tax will be as follows:
1. For sale prices up to $1.5 million, the tax is: $5.00 for every $1,000 of value per
transaction.
2. For sale prices from $1,500,000.01 to $5 million, the tax is: $7.00 for every $1,000 of
value, per transaction.
3. For sale prices at $5,000,000.01 or more, the tax is $9.00 for every $1,000 of value.
Memorandum
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Legislative History
June 18, 2018
The City Manager’s Office presented different revenue generating proposals for the
2019 Budget to the City Council. City Council directed staff to further provide additional
information related to a progressive real estate transfer tax and a general increase to
the real estate transfer tax.
July 9, 2018
City staff provided the City Council with updated information related to the progressive
real estate transfer tax proposal. The City Council reviewed the information and posed
additional questions the Finance Division and the Law Department for consideration at
the July 23, 2018 City Council meeting.
July 23, 2018
City Council directed staff to move forward with the public hearing for a referendum to
increase the real estate transfer tax in a progressive manner: $5.00 for every $1,000.00
of value, or fraction thereof, per transaction up to $1.5 million; $7.00 for every $1,000.00
of value, or fraction thereof, per transaction from $1,5000,000.01 to $5 million; and
$9.00 for every $1,000.00 of value, or fraction thereof, per transaction from
$5,000,000.01 or more
August 13, 2018
City Council adopted Resolution 60-R-18 to place the question on the November 6,
2018 election ballot.
November 6, 2018
The Election results were as follows on the referendum question:
Ballots cast: 34,505
Yes: 17,022 (52.39%)
No: 15,466 (47.61%)
Attachments
Ordinance 148-O-18
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148-O-18
AN ORDINANCE
Amending City Code Section 3-25-2, “Imposition of Tax,”
To Increase the Real Estate Transfer Tax for Sales with a Price over
$1,500,000.01
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-25-2 “Imposition of Tax” within Chapter 25 "Real
Estate Transfer Tax” of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
3-25-2. - IMPOSITION OF TAX.
A tax is imposed on the transfer of Title to real property located in the City as
evidenced by the recordation of a deed by any person or by the delivery of any deed
or assignment of interest of said real property whether investing the owner with the
beneficial interest in or legal Title to said property or merely the possession or use
thereof for any purpose or to secure future payment of money or the future transfer of
any such real property.
(A) The tax imposed shall be determined on the sale price as follows:
(A) For sale prices up to one million five hundred thousand dollars
($1,500,00.00), the tax imposed is five dollars ($5.00) for every one
thousand dollar ($1,000.00) value or fraction thereof as stated in the
declaration, per transaction .
(B) For sales prices from one million five hundred thousand dollars and one
cent ($1,500,000.01) to five million dollars ($5,000,000), the tax imposed
is seven dollars ($7.00) for every one thousand dollars ($1,000.00) of
value, or fraction thereof as stated in the declaration, per transaction,
(C) For sales prices from five million dollars and one cent ($5,000,000.01) or
more, the tax imposed is nine dollars ($9.00) for every one thousand
dollars ($1,000.00) of value, or fraction thereof, per transaction .
(DB) The term "deed" as used in this Sectio n shall mean all documents
transferring or reflecting the transfer of legal Title, equitable Title, or
both legal and equitable Title to real property, or the beneficial interest
in a land trust. Delivery of any deed shall be deemed to have occurred
when the transferee or purchaser, or his/her representative or agent,
receives possession of the deed or in the case of a land trust when the
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trustee receives possession of a valid assignment of a beneficial
interest.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: This Ordinance 148-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 31
Ordinance 136-O-18, Planning & Zoning Review and Building Permits
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building and Inspection Services Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 136-O-18, Expediting Planning & Zoning Review and Building
Permits
Date: November 12, 2018
Recommended Action:
Staff recommends adoption of Ordinance 136-O-18, amending Ordinance 125-O-17
regarding the City of Evanston Permit Fee Schedule. The proposal will create an
application and fee schedules for expediting permit and plan review services.
Livability Benefits
Innovation & Process: Support local government best practices and processes
Background:
In order to accommodate customers who have a shortened time frame in which to do a
project, staff has developed a process for expedited plan review services for qualified
building construction projects. Over the years, staff has observed that there are projects
and permit/plan review customers that have condensed construction timelines and have
sought to move through the City process more quickly than the regular development
review process. Currently projects are reviewed in the order they are received through
the permit desk and there is no framework to change this process. The proposed
structure would extend the capacity of staff in two ways 1) it will allow for the addition of
funds for staff support in the Planning & Zoning office (all construction plans must be
reviewed for zoning compliance) and 2) provide additional funds to cover the costs
associated with utilizing SAFEBuilt, the building plan reviewer services utilized to
manage workload. The contemplated fee structure would fund City staff regular,
overtime compensation and SAFEbuilt fees for increased service as well as bring in
additional fees.
Memorandum
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All projects of private property will be eligible for expedited review with the exception of
planned developments, landmarks and properties within a local historic district, and
projects exceeding the cost of $500,000. Building customer service staff will check
expedited permit review applications and construction documents for completion.
Applications will be reviewed by the appropriate staff for code review, which may
include Zoning, Building, Engineering, Fire, and Health. Contract services will be
provided where necessary to minimize impact on internal plan review operations. Once
plans are in compliance then the project will be reviewed by the Design and Project
Review Committee for recommendation to the City Council, as applicable.
Expedited review services will support building construction activities while generating
fee revenue for the City. The proposed fee for premium expedited review services is
based on a sliding scale. Exhibit A provides the proposed expedited fee schedule for
building plan reviews and zoning plan reviews. Fees for plan reviews performed by
other City staff will remain the same.
Table A provides projected permit and plan review fees using the proposed fees in
Exhibit A for Permit Application, Building Permit Fee, and Zoning Plan Review. Project
costs between $50,000 and $500,000 will generate an estimated $1,250 to over $3,000
per project for expedited review. If the City were to receive 60 applications for expedited
review then the City estimates to generate between $75,000 to $127,725 in new fee
revenue in 2019.
Table A: Projected Expedited Permit and Plan Review Fee Revenue
Fee Items $50,000 $100,000 $250,000 $500,000
Permit Application $250 $250 $250 $250
Building Permit Fee $1,359 $2,194 $3,922 $6,824
Zoning Plan Review
Fee $540 $900 $2,021 $4,043
TOTAL FEES $2,149 $3,344 $6,193 $11,116
New Revenue $1,247 $1,651 $2,129 $3,113
Expedited plan reviews will be managed by the Zoning Administrator. The Planning and
Zoning Division will coordinate the completion of expedited plan reviews within five
business days while performing regular plan reviews in a timely manner. In the summer
months when workload is heavier, these plan reviews can take four to six weeks for
staff review. Plan reviews often involve a multi-step process that includes consultation
with applicants and then revisions to the final analysis or staff review. Zoning services
include zoning analysis, plan reviews, and coordination of the approval process. This
additional service will require additional staffing to cover overtime costs for staff as well
as the proposed additional planner position (Planner I) to facilitate the review of plans
for conformance with the Zoning Ordinance.
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SAFEbuilt, Inc. will provide expedited residential and commercial building plan reviews
for compliance with adopted building codes including plumbing, mechanical, and
electrical. SAFEbuilt is committed to a five business day turnaround time guarantee for
projects meeting requirements for expedited plan reviews. Fire, Health and Engineering
plan reviews will be completed by staff on an as-needed basis.
Attachments:
-Ordinance 136-O-18 Expediting Planning & Zoning Review and Building Permits
-Exhibit A: Expedited Permit and Plan Review Schedule
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11/1/2018
136-O-18
AN ORDINANCE
Amending Ordinance 125-O-17 Regarding the City of Evanston
Permit Fee Schedule
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Ordinance 125-O-17, which established certain fees
relating to permits, licenses, and review or inspection procedures, is hereby
deleted in its entirety and the Permit Fee Schedule, attached hereto as Exhibit A
and incorporated herein by reference, hereby substituted in lieu thereof.
SECTION 2: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this ordinance is severable.
SECTION 4: This ordinance will be in full force and effect on
January 1, 2019.
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Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT A
PERMIT FEE SCHEDULE
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TABLE OF CONTENTS
I BUILDING PERMIT FEES 2
II ZONING AND PLAN REVIEW FEES 4
III ELECTRICAL PERMITS 7
IV PLUMBING PERMITS 10
V WATER & SEWER PERMITS 10
VI GAS PIPING PERMITS 11
VII LAWN SPRINKLER PERMITS 11
VIII FIRE PLAN REVIEW FEES 11
IX MECHANICAL PERMIT FEES 12
X LIFT FEES 12
XI BUILDING MOVING PERMITS 13
XII BUILDING DEMOLITION PERMITS 13
XIII DRIVEWAY PERMITS 13
XIV SIGNS, AWNINGS, AND CANOPIES 13
XV MISCELLANEOUS PERMITS AND LICENSES 14
XVI TENT PERMIT FEES 15
XVII ANNUAL PERMIT FEES 15
XVIII PENALTY FEES 15
XIX WAIVER OF BUILDING PERMIT FEES 15
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I. BUILDING PERMIT FEES:
A. BASIS OF BUILDING PERMIT FEES: For the purpose of determining a
basis for computing building permit fees, the established cost of construction shall be
determined by the Director of Community Development as follows:
1. The Director of Community Development will accept an estimate
furnished to him by the applicant for the permit at the time of the application.
2. In every instance where a building permit is issued with a
construction valuation of one hundred thousand dollars ($100,000.00) or more, the
property owner and general contractor shall provide to the City at the conclusion of
construction a sworn contractor's statement indicating the full and final construction cost
of the project, less land cost. Upon presentation of said sworn statement, any permit
fees due the City for costs over and above the cost-valuation submitted as construction
valuation on the permit application form shall be immediately paid to the City. In cases
of a construction cost less than the estimated valuation, the City shall refund the
difference to the property owner or general contractor.
3. In cases of estimated construction valuation of less than one
hundred thousand dollars ($100,000.00), the property owner and general contractor
shall submit a sworn contractor's statement upon the written request of the Director of
Community Development.
4. In cases of dispute of valuation, the owner shall produce, upon
request of the Director of Community Development, copies of all contracts, change
orders, and final waivers of lien for the subject building which may be submitted, at the
discretion of the Director, to an architectural firm for review and a written cost opinion.
Fees for the said review are to be paid by the property owner. Upon completion of the
review, the Director shall render a final ruling as to fees due or to be refunded.
5. No final Certificate of Occupancy shall be issued until said sworn
statement is submitted, and permit fees adjusted accordingly, and such fees and all
costs, e.g., those relating to valuation disputes, are paid.
6. The plan review fee will be assessed on refunded permits or
withdrawn projects.
7. The following fee structure includes first and second plan reviews.
If a third and any subsequent review is required prior to permit issuance, a fee of ten
percent (10%) of the original fee shall apply to the final cost per additional review. A
post permit plan review shall be assessed at one hundred percent (100%) of the original
fee.
B. FEES FOR BUILDING PERMITS: The Fee to be charged for permits authorized by
the City Code shall be paid to the City Collector and shall be paid as provided herein. No
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permit or amendment thereto shall be issued without the fee being paid. Pursuant to
Section 105.5 of the 2012 International Building Code as amended by City Code Section 4-
2-2, a building permit shall, without further action by the City, automatically expire and be
rendered null, void and of no further force or effect, if the permit holder does not begin work
authorized by the permit within one-hundred and eighty (180) calendar days of permit
issuance, unless an extension is granted in accordance with Subsection 2 of Section 105.5
of the 2012 International Building Code as amended by City Code Section 4-2-2. A fee of
fifty percent (50%) of the original cost of permit shall be charged for reinstatement of permit;
provided, however, that in no case shall a permit be issued or renewed for a fee less than
fifty dollars ($50.00). Applicants who wish to have an expedited review process may
submit an application for expedited review along with the expedited building permit fees as
provided herein. All building activity of private property will be eligible for expedited review
with the exception of planned developments, landmarks and properties within a local
historic district, and building activity exceeding the cost of five-hundred thousand dollars
($500,000.00). An application fee of two-hundred and fifty dollars ($250.00) and expedited
zoning and plan review fee as provided in Section II shall be charged for expedited permit
review.
1. The fee for cost of work valuation of less than or equal to one
million dollars ($1,000,000.00) shall be as follows:
Building Permit Fees (Title 4, Chapter 2):
Estimated
Construction Cost
Regular Permit Fees Expedited Permit Fees
1 - 100 $ 28.00 $ 84.00
101 – 1,000 $ 48.00 $ 142.00
1,001 – 2,000 $ 64.00 $ 186.00
2,001 – 4,000 $ 88.00 $ 251.00
4,001 – 6,000 $ 124.00 $ 347.00
6,001 – 8,000 $ 160.00 $ 440.00
8,001 – 10,000 $ 196.00 $ 529.00
10,001 – 12,000 $ 230.00 $ 610.00
12,001 – 16,000 $ 293.00 $ 762.00
16,001 – 20,000 $ 357.00 $ 910.00
20,001 – 50,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $21.50 for each
additional $1,000 (or part of)
50,001 – 150,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $18.50 for each
additional $1,000 (or part of)
150,001 – 300,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $15.50 for each
additional $1,000 (or part of)
300,001 – 500,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $13.50 for each
additional $1,000 (or part of)
500,001 – $ 357.00 plus $13.50 for each Not Applicable
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1,000,000 additional $1,000 (or part of)
1,000,001 and
above
$17.50 for each additional
$1,000 (or part of)
Not Applicable
The fee shall be three hundred fifty-seven dollars ($357.00) plus thirteen dollars and fifty
cents ($13.50) for each additional one thousand dollars ($1,000.00), or part of one
thousand dollars ($1,000.00), of cost of work valuation over twenty thousand dollars
($20,000.00) until one million dollars ($1,000,000.00).
2. The fee for cost of work valuation greater than one million dollars
($1,000,000.00) shall be seventeen dollars and fifty cents ($17.50) for each one
thousand dollars ($1,000.00), or part of one thousand dollars ($1,000.00), of cost of
work over one dollar ($1.00).
C. FENCE FEES: The fee for a permit to erect or install a fence shall be
computed at the rate of twenty dollars ($20.00) for the first one hundred lineal feet (100’)
or fraction thereof plus six dollars ($6.00) for each additio nal one hundred feet (100’) or
fraction thereof.
II. ZONING AND PLAN REVIEW FEES
A. Plan review fee shall be based upon building floor area, computed in square feet
from the exterior dimensions of length and width of each floor, including all
basements, cellars, garages, and storage areas. A minimum non-refundable fee
of twenty-five dollars ($25.00) shall be charged at the time of submission for all
residential projects. A minimum non-refundable fee of one-hundred dollars
($100.00) shall be charged at the time of submission for all commercial projects.
These fees shall be credited towards the final cost of plan reviews. Applicants
who wish to have an expedited review process may submit an application for
expedited review along with the expedited plan reviews fees as provided herein.
An application fee and building permit fee as provided in Section I shall be
charged for expedited plan review.
B. PLAN REVIEW FEES:
Work Value Plan Review Fee Expedited Plan
Review Fee
$ 0 - $ 9,999 $ 25.00 $ 150.00
$ 10,000 - $ 49,999 $ 50.00 $ 300.00
$ 50,000 - $ 99,999 $ 90.00 $ 540.00
$ 100,000 - $ 149,999 $ 150.00 $ 900.00
$ 150,000 - $ 199,999 $ 200.00 $ 1200.00
$ 200,000 - $ 499,999 $ 0.002310 * $ 0.008085 *
$ 500,000 - $ 999,999 $ 0.002156 * Not Applicable
$ 1,000,000 - $ 1,499,999 $ 0.001848 * Not Applicable
$ 1,500,000 - $ 1,999,999 $ 0.001386 * Not Applicable
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Work Value Plan Review Fee Expedited Plan
Review Fee
$ 2,000,000 - $ 2,999,999 $ 0.001232 * Not Applicable
$ 3,000,000 - $ 3,999,999 $ 0.001078 * Not Applicable
$ 4,000,000 - $ 4,999,999 $ 0.000924 * Not Applicable
$ 5,000,000 - $ 9,999,999 $ 0.000770 * Not Applicable
$10,000,000 - and above $ 0.000616 * Not Applicable
* Where a fee multiplier is given, the Plan Review Fee is computed as the product of the
appropriate fee multiplier and the work value.
C. ZONING ANALYSIS FEE:
For zoning analyses of proposed construction of 0-10,000 square feet, the fee shall be
one-hundred ten dollars ($110.00). For proposed construction of more than 10,000
square feet, the fee shall be one hundred sixty-five dollars ($165.00). Said fee(s) shall
not apply to City proposals. The fee for a zoning analysis on a revised proposal shall be
the same as the fee for the initial proposal. The fee for zoning analyses done pursuant
to an application for a building permit for which a permit is subsequently issued may be
deducted from the building permit fee.
D. CONSULTANT PLAN EXAMINATION:
Fees hereby established shall not be applied to plan reviews to be conducted by
agencies other than the Department of Community Development when such review is
recommended by the Director. The applicant will pay to the City of Evanston such fees,
as set by that agency and approved by the City Council.
E. MINIMUM INSPECTION/ REINSPECTION FEES:
The minimum charge for any required trade (structural, mechanical, electrical or
plumbing inspection) shall be forty-five dollars ($45.00). There shall be a minimum
reinspection fee of forty-five dollars ($45.00) for each subsequent inspection. A
minimum fee for missed inspection for any required trade or failure to cancel a
scheduled inspection within twenty-four hours (24) of the inspection shall be forty-five
dollars ($45.00) for each inspector.
F. CERTIFICATE OF OCCUPANCY:
The fee for a final Certificate of Occupancy for residential buildings shall be twenty
dollars ($20.00) for each residential dwelling unit. The fee to be charged for all other
uses shall be fifty dollars ($50.00). The fee to be charged for a Certificate of Occupancy
for part of a residential building (Temporary Certificate of Occupancy) shall be twenty
dollars ($20.00) in addition to the fee for the final Certificate of Occupancy. A Temporary
Certificate of Occupancy for a portion of any commercial and/or institutional industrial
building shall be one hundred twenty-five dollars ($125.00) for thirty (30) days.
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G. ZONING BOARD OF APPEALS FEES:
Any application for a special use, a variation, or a unique use, shall be accompanied by
a fee according to the following schedule:
Special and Unique Use Application Fees
Planned Development
or Planned
Development
Amendment
$6,000.00
Planned Development
Major Adjustment
$2,200.00
Planned Development
Minor Adjustment or
Amendment for
Extension
$1,000.00
Zoning Analysis $1,000.00
Hospital Uses $1,210.00
Drive-in Uses $1,500.00
Special or Unique Uses $660.00
Substitution for an
existing special use
$ 440.00
Variation Application Fees
All major and family necessity variations for single family and two family
dwellings
$385.00
All major and family necessity variations for uses other than single family
and two family dwellings
$660.00
All minor and fence variations $275.00
All major variations sought after commencement of construction $1,650.00
The specified fee shall be applicable to each special use or variation included in an
application except that any application for variations for an owner occupied residence
within the R1, R2, or R3 Districts shall require only the applicable fee for a single
variation and any applicable fee for a special use.
H. ZONING AMENDMENT FEES:
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Any petition for amendment to the text or map of the Zoning Ordinance shall be
accompanied by a fee of one thousand one hundred dollars ($1,100.00).
I. FEES FOR REQUEST FOR CERTIFICATES OF ZONING COMPLIANCE:
Any application for a Certificate of Zoning Compliance pursuant to Section 6-3-2 of the
Zoning Ordinance shall be accompanied by the following fees.
Major Home Occupation Permits $110.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of 0-10,000 square feet.
$ 110.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of more than 10,000 square feet.
$ 165.00
Notwithstanding the previous schedule, in instances where the application for a Certificate
of Zoning Compliance is accompanied by a request for a zoning analysis the fee provisions
of II C, “Zoning Analysis Fee” shall supersede the fee provisions of this item II J.
J. PLAT APPROVAL FEES:
Fees for City Council approval of plats of subdivision or consolidation shall be three
hundred thirty dollars ($330.00) per plat.
K. ZONING FEE WAIVER:
Notwithstanding the fee schedule set forth in II.G and II.H supra, the City Council shall
have the authority to waive in whole or in part any fee or deposit for any hearing before
the Zoning Administrator, Plan Commission or Zoning Board of Appeals, for referrals by
any governmental agency, or for any other party when such fee would present hardship.
An applicant for such a hardship waiver must present his request in writing to the
Committee of the Whole outlining the degree of such hardship. Consideration may be
given, among other reasons, to the extent to which the hardship was created by Council
action, and the financial state of the applicant.
L. APPEALS:
Any appeal of an order or final decision made by the Zoning Administrator shall be
accompanied by a fee of two hundred seventy-five dollars ($275.00).
III. ELECTRICAL PERMIT FEES:
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A. BASIS FOR FEES:
Electrical fees shall be computed according to circuits and amperes. The term “circuit”
as used in the current National Electrical Code, shall mean ant set of branch wiring
conductors which have been extended from a distribution center, and which may be
utilized for the transmission of electrical energy. A minimum inspection fee in
accordance with Section II-E hereof shall also be added.
1. In all use groups as defined in the current Adopted Electrical Code
of the City of Evanston, the inspection fee for each nominal 15-ampere or 20-ampere
two-wire branch circuit, Including fixtures, sockets or receptacles shall be:
B. ELECTRICAL PERMIT FEES: (Title 4, Chapter 7)
Circuits 15 Amperes 20 Amperes 30 Amperes 40 Amperes 50 Amperes
1 $ 12.00 $ 15.00 $ 24.00 $ 30.00 $ 36.00
2 $ 22.00 $ 29.00 $ 44.00 $ 58.00 $ 66.00
3 $ 30.00 $ 41.00 $ 60.00 $ 82.00 $ 90.00
4 $ 40.00 $ 53.00 $ 80.00 $106.00 $120.00
5 $ 48.00 $ 65.00 $ 96.00 $130.00 $144.00
6 $ 56.00 $ 75.00 $112.00 $150.00 $168.00
7 $ 64.00 $ 84.00 $128.00 $168.00 $192.00
8 $ 69.00 $ 94.00 $138.00 $188.00 $207.00
9 $ 78.00 $101.00 $156.00 $202.00 $234.00
10 $ 84.00 $110.00 $168.00 $220.00 $252.00
11 $ 89.00 $118.00 $178.00 $236.00 $267.00
12 $ 95.00 $124.00 $190.00 $248.00 $285.00
13 $ 98.00 $132.00 $196.00 $264.00 $294.00
14 $103.00 $140.00 $206.00 $280.00 $309.00
15 $110.00 $146.00 $220.00 $292.00 $330.00
16 $115.00 $152.00 $222.00 $304.00 $333.00
17 $118.00 $157.00 $236.00 $314.00 $354.00
18 $123.00 $165.00 $246.00 $330.00 $369.00
19 $125.00 $171.00 $250.00 $342.00 $375.00
20 $128.00 $176.00 $256.00 $352.00 $384.00
21 $130.00 $182.00 $260.00 $364.00 $390.00
22 $133.00 $189.00 $266.00 $378.00 $399.00
23 $134.00 $198.00 $268.00 $396.00 $402.00
24 $138.00 $204.00 $276.00 $408.00 $414.00
25 $143.00 $210.00 $286.00 $420.00 $429.00
Additional 15 or 20 amperes:
26-50 $ 9.00 each additional circuit
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51-75 $ 8.00 each additional circuit
76-100 $ 6.00 each additional circuit
over 100 $ 4.00 each additional circuit
Additional 30 or 40 amperes:
26-50 $18.00 each additional circuit
51-75 $16.00 each additional circuit
76-100 $12.00 each additional circuit
over 100 $ 8.00 each additional circuit
Additional 50 amperes:
26-50 $27.00 each additional circuit
51-75 $24.00 each additional circuit
76-100 $18.00 each additional circuit
over 100 $12.00 each additional circuit
C. The Inspection fee for the inspection of each electric motor or current-
consuming device shall be as follows:
One HP or larger $ 19.00
Each additional motor $ 8.00
Heating device $ 19.00
Each additional heating device $ 8.00 + .55 per KW
D. The fees for the inspection of electrical interior communication systems
and burglar and shall be as follows:
Low voltage burglar, communication systems $ 30.00
The plan review fees for low voltage fire alarms are conducted by agencies other than the
Department of Community Development. The applicant will pay fees as set by that
agency. The plan review fees are in addition to the permit fees set forth in this ordinance.
E. Permit fees for new services shall be as follows:
60-ampere service $ 21.00
each additional meter $ 12.00
100-ampere service $ 30.00
each additional meter $ 12.00
200-ampere service $ 38.00
each additional meter $ 12.00
400-ampere service $ 45.00
each additional meter $ 12.00
600-ampere service $ 80.00
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each additional meter $ 12.00
800-ampere service $ 120.00
each additional meter $ 12.00
1000-ampere service $ 150.00
each additional meter $ 12.00
1200-ampere service $ 200.00
each additional meter $ 12.00
1400-ampere service $ 240.00
each additional meter $ 12.00
1600-ampere service $ 260.00
each additional meter $ 12.00
1800-ampere service $ 300.00
each additional meter $ 12.00
For service ampere rating other than those
listed, fee will be for each additional 100
amperes or fraction
$ 20.00
1. Feeders: Feeders installed or increased in amperage on a separate
installation shall be the same as service fees above.
2. New wires: Changing, moving, or altering any wiring apparatus,
machinery or device in any way where new wires of a different size or, of a greater or
lesser length, are installed, shall be classed as new work and a fee covering such work
shall be required in accordance with the foregoing fee schedules.
IV. PLUMBING PERMIT FEES:
The fees for permits for the installation, alteration or extension of a plumbing system shall be:
1. Replacement of fixtures * $ 10.00 each
2. New installation of fixtures * $ 15.00 each
3. Water service or any alterations -
each unit or floor
$ 25.00
4. Hot water heaters, new or
replacement
$ 25.00 each
* Definition of Fixture: Any device having either a water supply or drain connected to the
plumbing system.
A minimum inspection fee in accordance with Section II-E hereof shall also be added.
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V. WATER & SEWER - PERMITS:
The fee to be charged for sewer installation and repairs shall be as follows:
Sewer repair $ 45.00
Water Service repair $ 45.00
Swimming pools $ 40.00
Sewer tap per 1.0 inch $ 7.00
Sewer Installation - first 50 $ 45.00
Each additional 50 feet (or fraction thereof) $ 15.00
Basins - per basin $ 45.00
VI. GAS PIPING - PERMITS:
The fee for permits for installation of gas piping shall be twenty-five dollars ($25.00) for
the first (25) lineal feet, plus ten dollars ($10.00) for (25) lineal feet or fraction thereof.
VII. LAWN SPRINKLERS - PERMITS:
The permit fee for lawn sprinkling systems shall be thirty dollars ($30.00) plus one dollar
($1.00) per head.
VIII. FIRE PLAN REVIEW FEES:
The following fee structure shall include the first plan review, a re-review, permit and
system acceptance testing. If a third review and subsequent review is required, a fee of
fifty percent (50%) of the original fee shall be applied to the final cost.
The permit fees for fire related systems are as follows:
Sprinkler System Permit and Plan Review Fee
1 to 5 heads $100.00
6 to 20 heads $200.00
21 to 100 heads $350.00
101 to 200 heads $500.00
201 to 300 heads $600.00
Over 300 heads $700.00 + $1 per sprinkler head over 300
Fire Pump Review and Permit Fees (If not part of system)
Flat Fee of $200.00
Standpipe Fees (If not part of system)
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Flat Fee of $200.00
Gas Suppression Systems
1 to 50 pounds $225.00
51 to 100 pounds $350.00
101 to 200 pounds $450.00
Over 200 pounds $600 plus $.50 cents per pounds over 200
Fire Alarm System Permit Fee and Plan Review Fee
1 to 10 devices $200.00
11 to 25 devices $300.00
26 to 50 devices $425.00
51 to 75 devices $550.00
Over 75 devices $700.00 plus $5 per device
Wet Chemical Kitchen Hood Suppression System
Per hood $225.00
IX. MECHANICAL PERMIT FEES:
A. Fee based on mechanical contract price:
Value of Contract More Than Less Than Fee
$ 0.00 $ 500.00 $ 20.00
$ 501.00 $ 1,000.00 $ 30.00
$ 1,001.00 $ 3,000.00 $ 45.00
$ 3,001.00 $ 5,000.00 $ 60.00
$ 51001.00 $10,000.00 $112.00
$10,001.00 $25,000.00 $256.00
$25,001.00 $50,000.00 $500.00
Above $50,000.00 add $ 10.00 per $ 1,000.00
B. New or Replacement Furnace or A/C Unit: $40.00
C. New or Replacement Boiler: $40.00
D. New or Replacement Process Equipment: $40.00
X. LIFT FEES:
A. ELEVATORS (NEW AND EXISTING):
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1. Five stories and under: $70.00 each elevator per year (two semi-
annual inspections).
2. Over five stories: $120.00 each elevator per year (two semi-annual
inspections).
B. ESCALATORS: $70.00 each escalator per year (two semi-annual
inspections).
C. HELICOPTER USAGE FOR CONSTRUCTION: Five hundred dollar
($500.00) fee plus any costs incurred by the City for public safety.
XI. BUILDING MOVING PERMIT:
The fees will be assessed at the cost of city services.
XII. BUILDING DEMOLITION PERMITS:
The fee for demolition permits shall be computed on the cubic volume of the building or
structure to be demolished as follows:
Fifty dollar ($50.00) basic fee plus fifty dollars ($50.00) for each one thousand (1,000)
cubic feet of volume for commercial and residential structures and fifty dollar ($50.00)
basic fee plus ten dollars ($10.00) for each additional cubic foot of volume for accessory
structures. The cubic volume shall include the basement and/or cellar.
BONDS (Demolition Permit): No demolition contractor shall perform work within the City
unless, prior thereto he shall have filed in the Office of the City Clerk liability and surety
of performance bonds in the sum of $150,000 to $300,000 in a form approved by the
Corporation Counsel, upon sureties approved by the City Clerk. Any permits will be
conditioned upon the applicant’s prior indemnification of the City from all claims arising
out of work performed in the City by virtue of any permit issued to the demolition
contractor, or by the Department of Community Development, and conditioned upon the
restoration of any portion of public right-of-ways or excavations made by the permittee
or at its direction to a safe and presentable condition. Such restorations shall be
maintained in good order for a reasonable period thereafter.
XIII. DRIVEWAY PERMITS:
The fee for driveway permits shall be twenty-five dollars ($25.00) for residential
buildings and fifty dollars ($50.00) for all other driveways. "Residential buildings" are
defined in the Zoning Ordinance.
XIV. SIGNS, AWNINGS, AND CANOPIES:
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A. SIGN PERMIT FEES:
1. Non-illuminated Signs (unless temporary): $21.00
2. Illuminated Signs & Scoreboards: $25.00 plus $0.20 per sq. ft. of gross
surface area of each face thereof.
3. Temporary Signs: $20.00
4. Marquees, Fixed Canopies and Fixed
Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
5. Retractable Canopies, Fixed Awnings, and
Retractable Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
B. ANNUAL SIGN INSPECTION FEE:
Signs, Awnings with signage, and Canopies: Any sign, awning with signage, or canopy
with signage, having a total surface area less than or equal to twenty-six square feet is
subject an eleven dollar ($11.00) annual fee. The annual fee for any sign, awning with
signage, or canopy with signage, having a total surface area more than twenty-six
square feet is seventeen dollars ($17.00).
Illuminated Signs, Awnings and Canopies: Any illuminated sign, awning or canopy is
subject to an annual surcharge of three dollars ($3.00) is addition to any fee based upon
surface area.
C. APPEALS FOR VARIATION FROM SIGN ORDINANCE: $175.00
D. SIGN PENALTY FEES:
If the annual sign fees are not paid within (60) days of date of renewal, the City of
Evanston reserves the right to double the annual fees. If the annual fee is not paid
within (120) days of the date renewal, the annual fee will be tripled.
XV. MISCELLANEOUS PERMITS AND LICENSES:
A. STATIONARY ENGINEERS AND WATER TENDERS LICENSE: The fee to
be charged for the original license and for the annual renewal license shall be as follows:
Stationary Engineer $ 50.00 annually
B. CONTRACTORS REGISTRATION/LICENSE FEES:
The fee to be charged for the original license and for the annual renewal license shall
be as follows:
Building Contractors $ 100.00
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Building General Contractors $ 125.00
C. TANK PERMITS:
The fee for installation of tanks to be used for the storage or handling of flammable
liquids and chemicals shall be eleven dollars ($11.00) for each one thousand (1,000)
gallons of capacity. The minimum fee for a tank removal is twenty-two dollars ($22.00).
XVI. TENT PERMIT FEES: $30.00
XVII. ANNUAL PERMIT FEES:
A. The fees to be charged for annual permits issued for a twelve (12) month
period for minor repairs and additions to existing installations shall be as follows:
Electrical $400.00
Plumbing $400.00
Carpentry $400.00
XVIII. PENALTY FEES:
If work is commenced without a permit having been obtained, the permit fee shall be
increased by seventy-five percent (75%) or two hundred fifty dollars ($250.00),
whichever is greater.
XIX. WAIVER OF BUILDING PERMIT FEES:
Notwithstanding the fees set forth in Sections I, III, IV, V, VI, VII, IX, and X hereof, the
City Council shall have the authority to waive in whole or in part any fees or deposit for
any building permit for any governmental agency, or for any other party when such fee
would present a substantial hardship. An applicant for such a hardship waiver must
present his request in writing to the Planning & Development Committee outlining the
degree of such hardship. Consideration may be given, among other reasons, to the
extent to which the hardship was created by the Council action, and the financial state
of the applicant.
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For City Council meeting of November 19, 2018 Item 32
Ordinance 135-O-18, Amending Hotel-Motel and Vacation Rental Tax – B&B
For Action
To: Honorable Mayor and Members of City Council
Administration and Public Works Committee
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 135-O-18, Amending Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” to Add Bed and Breakfast Establishments
Date: November 12, 2018
Recommended Action:
Staff recommends adoption of Ordinance, 135-O-18, amending Section 3-2-4 “Hotel-
Motel and Vacation Rental Tax” to add Bed and Breakfast Establishments.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
The City adopted Ordinance 160-O-17 to establish the Hotel-Motel and Vacation Rental
Tax. The tax is imposed for the use of short-term renting, leasing or letting of rooms in
the City. The amendment will subject bed and breakfast establishments to the same tax
as motels, hotels and vacation rental properties. Title 8, Chapter 19 of the City Code
defines “Bed and Breakfast” as an, “An owner-occupied, single-family or two-family
dwelling providing accommodations for a charge to the public with no more than five (5)
guest rooms for rent, in operation more than ten (10) nights in a twelve (12) month
period. Only the breakfast meal may be provided to registered guests. The service of
food to the public for a charge is otherwise prohibited. Bed and breakfast
establishments shall not include motels, hotels, boarding houses, or food service
establishments.” The business operator is the responsible party that will collect the tax
required by the ordinance from users.
Attachments:
Ordinance 135-O-18
Memorandum
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11/8/2018
135-O-18
AN ORDINANCE
Amending Section 3-2-4 “Hotel-Motel and Vacation Rental Tax” to Add
Bed and Breakfast Establishments and Amend the Definition of
“Hotel” and “Motel” to Reduce the Number of Rooms to Qualify an
Establishment
WHEREAS, the City of Evanston (“City”), as a home rule unit of local
government as provided by Article VII, Section 6 of the Illinois Constitution of
1970 has the authority to exercise any power and perform any function pertaining to
its government and affairs except as limited by Article VII, Section 6 of the Illinois
Constitution of 1970; and
WHEREAS, pursuant to its home rule powers and Section 8-11-6a of
the Illinois Municipal Code, 65 ILCS 5/8-11-6a, the City may enact a tax based on
the use of a hotel or motel room or similar facility; and
WHEREAS, pursuant to said authority and the City’s home rule
powers, the City has determined to amend Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” of the City of Evanston Code of 2012, as set forth in this Ordinance,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-2-4 “Hotel-Motel and Vacation Rental Tax” of the
Evanston City Code of 2012, as amended, is hereby further amended to fully replace
the Section with the text provided below:
3-2-4. - HOTEL-MOTEL, BED AND BREAKFAST ESTABLISHMENTS, AND
VACATION RENTAL TAX.
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3-2-4-1. - DEFINITIONS.
(A) "Hotel" and "motel" shall mean and refer to every building or structure kept, used,
maintained, advertised and held out to the public to be a place where lodging or
lodging and food, or apartments, or suites, or other accommodations are offered for a
consideration to guests, which does not include vacation rental units separately
defined below, in which four ten (410) or more rooms, apartments or suites, or other
accommodations are used for the lodging or lodging and food for such guests. A
building or structure, such as a convention center, or executive conference facility, not
open to the public but otherwise meeting the criteria set forth in the previous sentence,
shall be subject to the hotel-motel tax.
(B) "Operator" shall mean and refer to persons engaged in the business of selling or
reselling the right to occupy hotel , motel and/or vacation rental unit accommodations,
whether online, in person or otherwise to the public. For bed and breakfast
establishments, the term “operator” shall mean t he owner of the bed and breakfast
establishment, or the owner's agent, who is required to reside in the bed and bre akfast
establishment, or on contiguous property.
(C) "Person" means any natural person, receiver, administrator, executor, conservator,
assignee, trust in perpetuity, trust, estate, firm, co -partnership, joint venture, club,
company, business trust, domest ic or foreign corporation, association, syndicate,
society, or any group of individuals acting as a unit, whether mutual, cooperative,
fraternal, nonprofit, or otherwise. Whenever the term "person" is used in any clause
prescribing and imposing a penalty, the term as applied to associations shall mean the
owners or part -owners thereof, and as applied to corporations shall mean the officers
thereof.
(D) “Vacation Rental Unit” means a dwelling unit or a habitable unit that is offered for
rent, lease or hire that is rented, leased or hired for which an owner or operator
receives consideration from a person and that person has the right to use, occupy or
possess the dwelling unit or habitable unit for said period .
(E) “Bed and Breakfast Establishment” means an owner-occupied, single-family or two-
family dwelling providing accommodations for a charge to the public with no more than
five (5) guest rooms for rent, in operation more than ten (10) nights in a twelve (12)
month period. Only the breakfast meal may be provided to registered guests. The
service of food to the public for a charge is otherwise prohibited. Bed and breakfast
establishments shall not include motels, hotels, boarding houses, or food service
establishments.
3-2-4-2. - TAX IMPOSED.
A tax is hereby levied and imposed upon the use and privilege of renting, leasing,
or letting of rooms in a motel , hotel, bed and breakfast establishment, or vacation
rental in the City at a rate of seven and one -half percent (7.5%) of the gross rental
receipts from such rental, leasing or letting. The ultimate incidence of, and liability for,
payment of said tax shall be borne by the user, lessee or tenant of said rooms or
vacation rental unit. The tax herein levied shall be in addition to any and all other
taxes. It shall be the duty of every owner, manager, and/or operator of hotel , motel,
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bed and breakfast establishment, or vacation rental unit accommodations to secure
said tax from the user, lessee or tenant of the hotel , motel, bed and breakfast
establishment, or vacation rental unit accommodations and issue payment to the City.
3-2-4-3. - PAYMENT AND COLLECTION.
The owner and operator of each hotel , motel, bed and breakfast establishment, or
vacation rental unit and the person to whom the license to operate said business hotel
or motel shall have been issued by the City, shall bear, jointly and severally, the duty
to collect the tax from each user, lessee or tenant of rooms in such hotel , motel, bed
and breakfast establishment, or vacation rental unit. Every person required to collect
the tax levied by ordinance shall secure said tax from the user, lessee or tenant of a
room(s) or vacation rental unit at the time that he/she collects the price, charge or rent
to which it applies.
3-2-4-4. - ADMINISTRATION AND ENFORCEMENT.
The City Manager or his/her designee is hereby designated as the administration
and enforcement officer of the tax hereby imposed on behalf of the City. It shall be the
responsibility and duty of the City Manager or his/her designee to collect all amounts
due the City from the owners, operators and licensees of the businesses subject to
this tax motels and hotels within the City.
A sworn quarterly hote l, motel, bed and breakfast establishment, and vacation rental
occupancy tax return shall be f iled by each owner, operator or licensee of each hotel ,
motel and vacation rental in the City with the City Manager or his/her designee, on
forms prescribed by him/her, showing all receipts from each renting, leasing or letting
of rooms or vacation rental units during the preceding three (3) months. The dates
upon which said quarterly returns are to be filed shall be provided by rules and
regulations promulgated by the City Manager or his/her designee.
Each return shall be accompanied by payment to the City of all taxes due and owing
for the quarter covered by the return.
The City Manager or his/her designee, or any person certified by him/her as his/her
deputy or representative, may enter the premises of any hotel , motel, bed and
breakfast establishment, or vacation rental for the purposes of inspection and
examination of its books and records for the proper administration of this Section, and
for the enforcement of collection of the tax hereby imposed. It is unlawful for any
person to prevent, hinder or interfere with the City Manager or his/her designee or
his/her duly authorized deputy or representative in the discharge of his/her duties
hereunder.
3-2-4-5. - ENFORCE PAYMENT OF TAX.
(A) Failure to Pay. Whenever any person shall fail to pay any taxes herein provided, or
when any owner, operator or licensee of a hotel , motel, bed and breakfast
establishment, or vacation rental in the City shall fail to collect the tax hereby imposed
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from any person who has the ultimate liability for paymen t of the same, the
Corporation Counsel shall, upon request of the City Manager or his/her designee,
bring or cause to be brought an action to enforce the payment of said tax on behalf of
the City in any court of competent jurisdiction.
If the City Manager, after a hearing held by or for him/her, shall find that any hotel ,
motel or vacation rental owner, operator or licensee has willfully evaded his/her
responsibility to collect the tax imposed by this Section, he /she may suspend or
revoke all City licenses held by such tax evader. Said person shall have an
opportunity to be heard at such hearing, to be held not less than five (5) days after
notice of the time and place thereof, addressed to him/her at his/her last known place
of business. Any suspension or conviction resulting from such hearing shall not relieve
or discharge any civil liability for nonpayment of the tax due.
(B) Interest and Penalties. In the event of failure by any hotel , motel, bed and
breakfast establishment, or vacation rental owner, operator or licensee to collect and
pay to the City Manager or his/her designee the tax required hereunder within thirty
(30) days after the same shall be due, interest shall accumulate and be due upon said
tax at the rate of one percent (1%) per m onth. In addition, a penalty of ten percent
(10%) of the tax and interest due shall be assessed and collected against any hotel or
motel owner, operator or licensee who shall fail to collect and remit the tax imposed by
this Section.
3-2-4-6. - DISPOSITION OF TAX MONEYS.
All proceeds resulting from the imposition of the tax under this Section, including
interest and penalties, shall be paid to the City Collector and shall be credited to and
deposited in the General Fund of the City.
3-2-4-7. - EXEMPTION.
The tax imposed under Subsection 3-2-4-2 of this Section shall not apply to the
renting, leasing or letting of accommodations in a hotel, motel or vacation rental to
permanent residents. For the purpose of this Section a "permanent resident" means
any person who occupies or has the right to occupy any room or rooms in the hotel or
motel for at least thirty (30) consecutive days. If a hotel, motel or vacation rental
provides accommodations for both permanent residents and other guests, the rental
obtained from permanent residents shall not be included in the computation of the tax
due.
3-2-4-8. - PENALTY.
Any person found guilty of violating , disobeying, omitting, neglecting or refusing to
comply with or resisting or opposing the enforcement of any provision of this Section,
except when otherwise specifically provided, shall be fined not less than two hundred
and fifty dollars ($250.00) for t he first offense, and not less than seven hundred and
fifty dollars ($750.00) for the second and each subsequent offense in any one hundred
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eighty (180) day period; each day of violation shall constitute a separate and distinct
offense.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance 135-O-18 is severable.
SECTION 5: This Ordinance 135-O-18 shall be in full force and effect on
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 33
Ordinance 137-O-18, Amending Licensing of Vacation Rentals
For Action
To: Honorable Mayor and Members of City Council
Administration & Public Works Committee
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 137-O-18, Amending Licensing of Vacation Rentals
Date: November 12, 2018
Recommended Action:
Staff recommends adoption of Ordinance, 137-O-18, amending Ordinance 50-O-13 to
improve compliance with vacation rental licensing requirements. Staff proposes to
increase vacation rental licensing fees to align with cost of administering the program.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Health & Safety: Improve Emergency Prevention and Response
Background:
The City of Evanston adopted Ordinance 50-O-13 to allow for short-term rentals without
affecting public safety or housing prices. A dwelling unit could be rented for no more
than thirty days and is subject to inspection by the City. Currently all vacation rental
properties must be reviewed by the Planning & Development Committee and approved
by the City Council. When approved, the vacation rental property owner is required to
pay a $50 annual licensing fee and is subject to the 7.5% Hotel-Motel and Vacation
Rental Tax. With the addition of vacation rental platforms like VRBO and AirBnB, the
number of vacation rentals has increased, but the applications for licensing have not.
Currently the City has nine current short-term rental licenses; staff’s research on various
websites and through discussions with neighborhood residents, this number may be
much larger and in excess of 200 units. The Planning & Development Committee has
had multiple discussions as to what to do to address and has offered suggestions to
staff based on procedures employed at other communities around the United States.
Utilizing Chicago’s Vacation Rental Code language as a guide, staff proposes to require
a $250 vacation rental application fee and increase annual licensing fee from $50 to
$150. Rental properties will be reviewed by the Planning & Zoning Division in the
Community Development Department and inspected by City staff from the Health &
Memorandum
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Human Services Department prior to license issuance for compliance with City rules
and regulations. Staff will build on the current process for processing short-term rental
licenses and establish a new administrative review process for property owners who
seek a vacation rental license for their primary residence (i.e. instances where a room is
rented or an entire residence is rented when the homeowner is out of town). If the
vacation rental is not the owner’s primary residence then Planning & Development
Review and City Council approval will be required. All vacation rental property owners
will be subject to additional requirements for listing and posting, health and safety,
neighborhood parking, and transparency for guests as articulated in the ordinance. A
noteworthy element of the change, and like Chicago, is a requirement to post the
license number on the online platform; this will provide an easily recognizable element
to ensure compliance. Host sites that fail to register after the specified deadline will
receive a violation and be penalized $200 as defined by the Ordinance.
If enacted, staff would return to the Planning & Development Committee in the third
quarter of 2019 to report on the progress of full compliance with the vacation licenses.
Attachments:
Ordinance 137-O-18, Amending Licensing of Vacation Rentals
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11/1/2018
137-O-18
AN ORDINANCE
Amending Portions of Title 5, Chapter 9, “Vacation Rentals”
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The definition for “Vacation Rental” in City Code Section 5 -
9-2, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period
shorter than thirty (30) consecutive days to any person other
than a member of the owner's family, as those terms are
defined in Section 6-18-3 of this Code. The term "vacation
rental" shall not include hotels or motels, licensed pursuant to
Title 3, Chapter 2 of this Code, lodging establishments,
licensed pursuant to Title 5, Chapter 2 of this Code, bed and
breakfast establishments, licensed pursuant to Title 8, Chapter
19 of this Code, and/or home sharing in accord with
Subsection 6-4-1-14-(B) of this Code, or housing subsidized by
the City or other affordable housing providers.
SECTION 2: City Code Section 5-9-4, “Application; Notice; Standards &
Procedures; Renewal; Fees,” of the Evanston City Code of 2012, as amended, is
hereby further amended to read as follows:
5-9-4: APPLICATION; NOTICE; STANDARDS & PROCEDURES; RENEWAL; FEES:
(A) Applications: A property owner who seeks a Vacation Rental license pursuant
to this Chapter shall submit a written application that contains all information
required for a registration statement pursuant to Chapter 8 of this Title.
(B) Notice: Each application shall be accompanied by proof the applicant mailed
notice thereof to all owners, whose addresses appear on the current ta x
assessment list, of real property located within a radius of two hundred fifty feet
(250') of the subject property, inclusive of public streets, alleys and other public
ways. The notice shall contain the applicant’s name, the address of the subject
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property, the matter under consideration, and the date, time, and location of the
relevant meeting of the Planning and Development Committee.
(C) Property Inspection. The dwelling unit must be inspected by City staff pursuant
to this Chapter prior to administrative or City Council review of application for
Vacation Rental.
(D) Standards and Procedures for License Approval: If a Vacation Rental license
is not for the owner’s primary residence then tThe Planning and Development
Committee will review theall applications for Vacation Rentals and will report to
the City Council upon each application with respect to the standards set forth
below. The City Council after receiving said report, may refer the application back
to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a Vacation Rental license, upon
findings of fact with respect to each of the standards set forth below:
1. The proposed Vacation Rental will not cause a negative cumulative effect
when its effect is considered in conjunction with the effect of other
Vacation Rentals in the immediate neighborhood.
2. The Vacation Rental will not have a substantial adverse impact on the
use, enjoyment, or property values of adjoining properties.
3. The proposed Vacation Rental will comply with all the rules and
regulations contained herein.
4. The proposed Vacation Rental is not likely to have an adverse effect upon
the public health, welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council
may deny a Vacation Rental license upon a finding that such denial is in the
public interest.
If a property owner seeks a Vacation Rental license for the owner’s primary
residence then staff will review application for Vacation Rental. If the owner of the
unit is on active military duty, the affidavit shall include a statement attesting to
such fact and to whether the owner has appointed a designated agent or
employee to manage, control and reside in the unit during such owner ’s absence
while on military duty.
(E)(D) Renewal: If a Vacation Rental license was issued for the prior year, the approval
for a renewal license shall be obtained from the City Manager or his/her
designee, provided the previously-issued license was not revoked or suspended,
and the Vacation Rental did not receive citation(s) from any City inspector or
Police officer during said prior calendar year. Every renewal application shall
satisfy all requirements set forth in Section 4 of this Chapter.
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(F) Fees: The following fees shall be imposed for application submittal and licensing
fees:
1. Application Fee: All property owners who seek to submit a Vacation
Rental application must submit a nonrefundable application fee of two hundred
and fifty dollars ($250.00).
2. License Fee: The annual fee for a license issued pursuant to this Chapter
shall be one hundred and fifty dollars ($150.00).
SECTION 3: City Code Section 5-9-5, “Requirements and Standards,” of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
5-9-5: REQUIREMENTS AND STANDARDS:
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than
twenty-four (24) consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive
twenty-four-hour period measured from the commencement of one rental
to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a
rental period of fewer than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
5. Cause or permit, by action or failure to act, the vacation rental or its use to
suffer from and/or create any violation of the following portions of the City
Code: Title 4, "Building Regulations"; Title 5, "Housing Regulations"; Title
6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9, "Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's
Fire, Health, and Community and Economic Development Departments.
(C) Every vacation rental operation shall include in any listing the following
information about the vacation rental: (A) the licensee's cancellation and check-in
and check-out policies; (B) a statement on: (i) whether the vacation rental is
wheelchair or ADA accessible; (ii) whether the vacation rental has any parking
availability or neighborhood parking restrictions; and (iii) the availability of, or
restrictions on, the use of any recreational facilities or other amenities applicable
to guests; and (C) a description of the vacation rental, including the number of
sleeping rooms and bathrooms; and (D) the City of Evanston license number.
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(D)(C) Every vacation rental operator shall keep a register in which shall be entered the
name of every guest and his/her arrival and departure dates. The operator shall
make said register freely accessible to any officer of the City's Police, Fire,
Health, and/or Community and Economic Development Departments.
(E) Every vacation rental operator shall ensure that the vacation rental is in
compliance with current state and local regulations regarding the installation and
maintenance of functioning smoke alarms and carbon monoxide detectors.
(F)(D) Every vacation rental operator shall post, in a conspicuous place within the
vacation rental:
1. The name and telephone number of the operator's authorized agent
identified pursuant to Code Section 5-8-3(A)2;
2. An evacuation diagram inside entrance door identifying all means of
egress from the vacation rental and the building in which the vacation
rental is located;
3. A current copy of the listing;
4. A current copy of vacation rental license;
5. The schedule of, or restriction on, street cleaning and street snow
removal. If the property is subject to restrictions imposed by a
homeowners association or board of director then the owner shall post an
attestation that the homeowners association or board of directors has no t
adopted bylaws prohibiting the use of the dwelling unit identified in the
license application as a vacation rental or shared housing unit, or that
restricts rentals for a period of time less than 30 days, in any combination.
(G)(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests
and all food and beverages shall be discarded. All dishes, utensils, pots, pans
and other cooking utensils shall be cleaned and sanitized between guests. A
recycling container must be accessible to guests.
(H)(F) The operator of every vacation rental shall change supplied bed linens and
towels therein at least once each week, and prior to the letting of any room to any
new guest. The operator shall be responsible for the maintenance of all supplied
bedding in a clean and sanitary manner.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This ordinance shall be in full force and effect after its
passage, approval, and publication in the manner provided by law.
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SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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For City Council meeting of November 19, 2018 Item 34
Ordinance 141-O-18 Amending Rental Registration of Rental Residential Buildings
to Include Inspection requirements and Add Accessory Dwelling Units
For Action
To: Honorable Mayor and Members of City Council
From: Johanna Leonard, Community Development Director
Evonda Thomas-Smith, Health and Human Services Director
Sarah Flax, Housing and Grants Administrator
Ikenga Ogbo, Public Health Manager
Ashley Wiley, VISTA Housing Planner
Subject: Ordinance 141-O-18 Amending Rental Registration of Rental Residential
Buildings to Include Inspection Requirements and Add Accessory Dwelling
Units
Date: November 19, 2018
Recommended Action:
Staff recommends approval of Ordinance 141-O-18 Amending Rental Registration of
Rental Residential Buildings to include inspection requirements and the addition of
accessory dwelling units. This amends the rental registration process to include a fee of
$200 for the initial inspection and registration of existing dwelling units, including
accessory dwelling units (ADUs)/coach houses, and a fine from $75 to $375 for renting
an unregistered unit following the “amnesty period.” These changes, including the fee
structure, were approved unanimously by City Council on October 29, 2018.
Funding Source: N/A
Livability Benefits:
Built Environment: Support housing affordability; provide compact and complete streets
and neighborhoods; and
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Discussion
Following the City Council approval on October 29, 2018 of the process to identify,
inspect and register ADUs/coach houses for rental to non-family members of the
primary dwelling unit and the proposed fee and fine structure, the Rental Registration
Ordinance was updated to reflect these changes. A 90-day amnesty period during
which owners renting unregistered properties may submit their registration and avoid
Memorandum
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fines was added following discussion at the Administration and Public Works Committee
meeting on November 12, 2018. The amnesty period will end on March 31, 2019.
The fee and fine schedule recoups staffing costs required for the registration process.
Because property rental is a revenue generating business, the initial registration fee
was developed based on the Business Registration fees and estimated staff time to
complete the process. No fines will be assessed property owners renting unregistered
ADUs/coach houses as long as an application is tendered during the amnesty period.
However, at the expiration of that period, a fine would be assessed immediately upon
the identification of an unregistered rental unit.
A robust outreach program will be implemented to inform property owners who are
currently renting unregistered units of the changes to rental registration and the 90-day
amnesty period to submit their registration in order to avoid fines. This includes owners
of ADUs that can now legally rent to non-family members of the primary dwelling unit,
and condo owners renting out their units who may be unaware of the City’s registration
requirements. Information will be disseminated: in January 2019 water bills; via email to
rental property owners and managers, and the City e-newslettter; through the Property
Standards RENT Evanston program and presentations at ward meetings; in press
releases; and via social media.
Ordinance 141-O-18 makes the initial rental registration, inspection process and fee
structure consistent for all existing dwelling units. Currently, a property owner does not
pay any fee when submitting new registration for an existing unit for rental, which is
inconsistent with the registration process for other types of businesses and does not
recoup staff time. In addition, a property owner receives a notice of violation if found
renting an unregistered dwelling unit and is given time to correct the violation. The
owner avoids any fine by registering the property by the required date and is
counterproductive to the goal of registration and inspection to ensure that properties
being rented are safe and sanitary and that maximum occupancy has been established.
The fee and fine structure is $200 with submission of registration application for zoning
review, initial inspection and re-inspections by Property Standards, review of floor plan
and dimensions to establish maximum occupancy, and assignment of address, if
needed. Fines for unregistered dwelling units that are found being rented are: $75 for
first offence, $200 for second offence, and $375 for third and subsequent offences.
There will be an amnesty period of at least three months during which owners of
ADUs/coach houses, including those being rented illegally, may submit a rental
registration application without penalty.
The initial rental registration fee is not be required for rental registration of new
construction, as that is handled with the Certificate of Occupancy. However, submission
of floor plans will be required to determine maximum occupancy load as part of the
TCO or FCO.
Process for rental registration of ADUs/Coach Houses
The identification, inspection and registration of ADUs/coach houses will be undertaken
within 30 days of the ordinance approval. The amnesty period will end on March 31,
2019. A web page will be used to provide information and a downloadable registration
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form. The ADU/coach house owner will complete the registration application and submit
it with the floor plan and $200 registration fee. The application will be reviewed by
Zoning to determine parking requirements based on the zoning district, the year the
ADU was built and other zoning requirements. Property Standards will then inspect the
unit for code compliance and determine the maximum occupant load. The unit will be
assigned an address, if needed, and approved for rental to non-family members of the
primary unit. The occupant load allowed for each dwelling will be provided with the
approval to rent. The owner is responsible for meeting requirements for mail delivery, as
well as adequate garbage and recycling for the ADU/coach house.
Legislative History:
Ordinance 141-O-18 was introduced at City Council on November 12, 2018
Approval of the fee structure for initial registration of an existing dwelling unit, Including
an ADU/coach house, and the fines for renting an unregistered dwelling unit were
approved by City Council on October 29, 2018.
Attachments:
Ordinance 141-O-18
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11/5/2018
11/14/2018
141-O-18
AN ORDINANCE
Amending Title 5, Chapter 8,
“Registration of Rental Residential Buildings ” to Include
Inspection Requirements and Add Accessory Dwelling Units
within the Purview of the Inspection Requirements
WHEREAS, the City of Evanston is a home-rule municipality
pursuant to Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the
authority to adopt ordinances and to promulgate rules and regulations that
protect the public health, safety, and welfare of its residents; and
WHEREAS, requiring the annual registration of rental residential
buildings is an effective way to compile a complete list of addresses of rental
residential buildings, as well as the identities and contact information of the
owners and managers of said buildings;
WHEREAS, pursuant to its home rule authority to protect the public
health, safety and welfare of its residents, the City has adopted, by reference and
with amendments, the 2012 International Property Maintenance Code, 2012
International Building Code, 2012 International Residential Code, current edition
of the Illinois Plumbing Code, 2011 National Electrical Code, 2012 International
Mechanical Code, 2012 International Fire Code, 2012 National Fire Protection
Association 101 Life Safety Code, 2015 International Energy Conservation Code,
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2012 International Fuel Gas Code, and current edition of the Illinois Accessibility
Code; and
WHEREAS, collecting information regarding rental residential
buildings by requiring the registration thereof will allow the City to notify to the
owners of such buildings more efficiently and effectively of any alleged violations
of the aforementioned Codes; and
WHEREAS, requiring fees for the initial inspection and registration
of existing dwelling units being registered for the first time, and the annual
renewal registration of rental residential buildings, pursuant to the City’s home
rule authority, is an effective way to recover some of the administrative costs,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 5, Chapter 8 "Registration of Rental Residential
Buildings" of the City Code of 2012 is amended to read as follows:
5-8-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare ,
and to establish the maximum occupancy load of dwelling units by requiring the
registration and inspection of all existing buildings within the City of Evanston that
contain rental dwelling units being rented for the first time as permanent housing,
and annual renewal registration of all dwelling units continuing to be rented to
promote more comprehensive inspections thereof, and more efficient notice of
such inspections to the owners thereof.
5-8-2: DEFINITIONS:
For the purpose of this Chapter, unless the context requires otherwise, the
following terms shall have the following meanings:
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ACCESSORY DWELLING UNIT: a dwelling unit that is accessory to the primary
use of the principal structure. Accessory dwelling units may be detached from the
principal structure or included in the principal structure, as allowed in Title 6,
Zoning Code.
BUILDING: A structure, or part thereof, enclosing space designed or used for
dwelling units offered for rent.
DEPARTMENT: The City of Evanston Community DevelopmentHealth and
Human Services Department, or any City department responsible for the
inspection or residential buildings.
DIRECTOR: The Director of Community DevelopmentHealth and Human
Services or his or her designee.
DWELLING UNIT: A single unit of one (1) or more contiguous rooms containing
individual cooking, sleeping, and sanitary facilities for one (1) or more persons.
OWNER: Any person, agent, operator, firm or corporation having a legal or
equitable interest in real property; or recorded in the official records of the state,
county, or municipality as holding the title to the real property; or otherwise
having control of the real property, including the guardian of any such person, or
the executor or administrator of the estate of any such person. Throughout this
Chapter, the singular shall include the plural.
PERMANENT RENTAL HOUSING: Any dwelling unit, including accessory
dwelling units, rented for a period of 30 days or more.
5-8-3: INITIAL INSPECTION AND REGISTRATION REQUIRED:
(A) The owner of any buildingdwelling unit being registered for permanent
rental for the first time shall file a registration statement for each such
buildingdwelling unit with the Department on forms provided by the
Department for such purposes; provided, however, that the registration of
a vacant building pursuant to Title 4, Chapter 20 of the City Code shall
satisfy the registration requirement of this Chapter. Any such registration
statement shall be deemed prima facie proof of the statements therein
contained in any administrative enforcement proceeding or court
proceeding instituted by the City against the owner of the building. For
purposes of this Chapter, a post office box does not suffice as a street
address. The registration statement shall include the following information:
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(1) The name, street address, telephone number, and e-mail address
of each owner of the building. If the owner is a partnership,
corporation, or voluntary unincorporated association, the statement
shall further include the name, street address, telephone number,
and e-mail address, and position of a responsible partner or officer.
If the owner is a corporation, the statement shall also include the
name, street address, telephone number, and e-mail address of the
registered agent thereof;
(2) The name, street address, telephone number, and e-mail address
of a natural person twenty-one (21) years of age or older,
designated by the owner as the authorized agent for receiving
notices of City Code violations and for receiving process, in any
court proceeding or administrative enforcement proceeding, on
behalf of such owner in connection with the enforcement of the City
Code. Notwithstanding the foregoing, this person may be between
eighteen (18) and twenty-one (21) years of age provided that the
registration statement includes proof that said person has a valid
realtor’s license issued pursuant to the Illinois Real Estate License
Act, 225 ILCS 454-1-1 et seq., as amended. This person must
maintain an office in Cook County, Illinois, or must actually reside
within Cook County, Illinois. An owner who is a natural person and
who meets the requirements of this subsection as to location of
residence or office may designate him/herself as agent;
(3) The name, street address, telephone number, and e-mail address
of the owner’s agent for the purpose of managing, controlling or
collecting rents, and any other person who is not an owner but who
controls such building, if any;
(4) The name, street address, and telephone number of each company
that provides an insurance policy for the building;
(5) The street address(es) and property index number(s) of the
building, and the number of dwelling units therein.
(6) Floorplan of each dwelling unit with room dimensions.
(7) The owner of a dwelling unit shall pay an initial registration and
inspection fee of $200 for each existing dwelling unit being rented
for the first time. New rental construction is exempt from this fee
and inspection, as the Certificate of Occupancy determines that the
unit meets current building standards for safe and sanitary housing.
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(B) Notwithstanding the foregoing, no registration shall be required for:
(1) Lodging establishments governed by Title 5, Chapter 2 of the City
Code;
(2) Buildings licensed and inspected by the State of Illinois or the
Government, including, but not limited to, nursing homes,
retirement centers, rest homes; or
(3) Buildings owned by governmental agencies or public housing
authorities.
(C) An inspection of each dwelling unit being rented for the first time shall be
conducted by the Department to determine if the unit meets the standards
of the International Property Maintenance Code and any other applicable
building codes. The owner will be notified of any violations and be given a
reasonable time to correct them.
(D) Following registration, inspection, and payment of the $200 fee, the
Director shall issue a certificate of registration, including maximum
occupancy load based on the square footage and room configuration, to
the owner that certifies that the owner has registered each dwelling unit in
compliance with the terms of this chapter.
5-8-4: ANNUAL REGISTRATION; REGISTRATION FEE; CERTIFICATE OF
REGISTRATION:
(A) The owner of a building shall renew the registeration of the building with
the Department no later than December 31st of each year. The owner
shall certify that the information provided on the registration statement is
true and correct.
(B) The owner of a building shall pay an annual registration fee for each
building so registered at the time the owner files the annual registration
statement, as per the table below. The registration fee shall not be
prorated. If the owner of a building that contains no more than two (2)
dwelling units is a person sixty-five (65) years of age or older, resides in
one (1) of the two (2) dwelling units in the building, and furnishes proof
with the application that he/she has qualified for the State of Illinois Circuit
Breaker program, he/she shall be required to pay fifty percent (50%) of the
registration fee.
Building Type Registration Fee
Single-Family $20
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Condominiums $20 per owner of rental
dwelling unit(s) per building
Apartments
Multifamily with:
2-4 Dwelling Units $30
5-12 Dwelling Units $50
13-24 Dwelling Units $100
25-50 Dwelling Units $150
51-100 Dwelling Units $300
101+ Dwelling Units $500
(C) Upon registration and payment of the applicable fee, the Director shall
issue a certificate of registration to the owner that certifies that the owner
has renewed the registeredation of the building in compliance with the
terms of this Chapter.
5-8-5: AMENDED REGISTRATIONS:
The owner of a building required to register with the Department pursuant to the
terms of this Chapter shall notify the Department, within twenty (20) business
days, of any change in the registration information by filing an amended
registration statement on a form provided by the Department for such purpose.
There shall be no additional fee for filing an amended registration statement.
5-8-6: ENFORCEMENT:
(A) The Director and the Department shall enforce the terms of this Chapter
by any lawful means, including, but not limited to, proceedings in the
Circuit Court of or the City’s Division of Administrative Hearings.
(B) The Director may refuse to issue any permit(s) required by the City Code
for any construction, alteration, installation, razing or other work done in or
on any building as defined in this Chapter, or any certificate of occupancy
required by the City Code for such a building, unless the owner(s) or other
applicant for such permit(s) or certificate(s) presents a current certificate of
registration for the building.
(C) The City Clerk shall issue no real estate transfer tax stamps for a transfer
involving a building, as defined in this Chapter, unless the grantor or seller
presents a current certificate of registration for the building.
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5-8-7: PENALTIES:
(A) Each day that any building or dwelling unit is not registered in accordance
with the provisions of this Chapter shall constitute a separate and distinct
offense.
(B) In addition to any of the penalties provided in this Chapter, any person
violating the terms of this Chapter shall, upon conviction thereof, be fined
seventy-five dollars ($75.00) for the first offense, two hundred dollars
($200.00) for the second offense in any one hundred eighty (180)-day
period, and three hundred seventy-five dollars ($375.00) for the third and
any subsequent offense in any one hundred eighty (180)-day period.
(C) The intentional submission of false information on a registration statement
or an amended registration statement filed pursuant to this Chapter shall
be an offense punishable by a fine of not less than one hundred dollars
($100.00) nor more than five hundred dollars ($500.00). Each day that
such information remains uncorrected by the owner(s) shall constitute a
separate and distinct offense.
(D) Any fines shall be debts due and owing to the City that the City may
collect by any means allowed by law, including, but not limited to, filing a
lien against the building.
5-8-8: NOTICE OF CITY CODE VIOLATIONS:
(A) By designating an authorized agent pursuant to the terms of Subsection 5-
8-3 (A)2 of this Chapter, the owner consents to receive any and all notices
of City Code violations concerning the registered building and all process
in any court proceeding or administrative enforcement proceeding brought
to enforce City Code provisions concerning the registered building by
service of the notice or process on the authorized agent until the owner
files an amended registration statement or new annual registration
statement pursuant to the terms of this Chapter.
(B) Any owner who fails to register a building or dwelling unit pursuant to the
provisions of this Chapter shall further be deemed to consent to receive,
by posting at the building, any and all notices of City Code violations and
all process in an administrative proceeding brought to enforce City Code
provisions concerning the building.
(C) The terms of this Section shall supersede any conflicting or contradictory
notice provisions contained within the City Code.
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5-8-9: SEVERABILITY:
If any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this Chapter that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Chapter is severable.
SECTION 2: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: This ordinance will be in full force and effect after
adoption. If an application for registration is tendered on or before April 1, 2019,
by a property owner renting unregistered dwelling units, including accessory
dwelling units/coach houses and condominiums, no fine will be assessed.
SECTION 5: If any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that
can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this ordinance is severable.
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Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup
Corporation Counsel
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For City Council meeting of November 19, 2018 Item 35
Ordinance 133-O-18, Transportation Network Company Tax
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Director of Administrative Services
Subject: Ordinance 133-O-18, Amending Section 3-2-19 of the Evanston City
Code, “Transportation Network Company Tax”
Date: November 19, 2018
Recommended Action:
City staff requests City Council adoption of Ordinance 133-O-18, Amending Section 3-2-
19 of the Evanston City Code, “Transportation Network Company Tax.” The Ordinance
adds the definition of shared rides, solo rides, and wheelchair accessible rides and
increases the fee assessed for a solo ride from twenty cents ($.20) to forty-five cents
($.45) per solo ride in a transportation network vehicle. Wheelchair accessible rides are
exempt from the fee and the fee assessed for a shared ride remains at twenty cents per
ride ($.20).
Livability Benefits:
Innovation and Process: Support local government best practices and processes
Summary:
As part of the FY 2019 Budget proposal staff recommends an increase to the
Transportation Network Company Tax. A tiered rate is proposed which would tax
shared rides at the current rate of $0.20 cents per ride and increase the tax to $0.45
cents per ride for all solo rides. Currently the differentiation is available through both
Uber and Lyft, where users can select shared rides via “Uber Pool” or “Lyft Line” or
users can select a solo ride via standard Uber/Lyft.
The tiered approach is ideal because for one it incentivizes sharing a ride with another
rider, effectively taking another car off the road, reducing greenhouse gas emissions.
Secondly, the price conscious rider has less of an ability to absorb the increased fee, so
leaving the shared ride at the current rate will not adversely affect those with limited
financial means who rely on these services to get to work or school.
A solo ride will be defined in the code as “A ride accepted where the transportation
network vehicle does not stop to pick up another accepted rider prior to the end
Memorandum
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destination”, and a shared ride will be defined as “A ride accepted where the
transportation network vehicle is shared with other riders going in the same direction or
similar location. In addition, amendments are requested to tax solo rides at forty-five
cents ($.45) per transportation network vehicle ride.
An amendment was made to this ordinance at the November 12, 2018 City Council
meeting exempting Wheelchair Accessible Rides from the tax.
Attachment:
Ordinance 133-O-18
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11/12/2018
11/2/2018
133-O-18
AN ORDINANCE
Amending Section 3-2-19 of the Evanston City Code, “Transportation
Network Company Tax”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-2-19 “Transportation Network Company Tax” of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
3-2-19. – TRANSPORTATION NETWORK COMPANY TAX
3-2-19-1. – DEFINITIONS.
For the purposes of this Section, the following definitions apply:
CITY MANAGER.
The City of Evanston City Manager or
his/her designee.
RIDE ACCEPTED. Any ride during which transportation
network company services are provided
by a transportation network company
driver in the City of Evanston.
SHARED RIDE. A ride which prior to commencement of
the ride, a rider requests through the
transportation network company’s digital
network to share the ride with one or
more riders and each rider is charged a
fare that is calculated, in whole or in part,
based on the rider’s request to share all
or a part of the rider with one or more
riders, regardless of whether the rider
actually shares all or a part of the ride.
accepted
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SOLO RIDE. A ride accepted that is other than a
shared ride.
TRANSPORTATION NETWORK
COMPANY.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
VEHICLE.
Has the meaning as defined in City Code
Section 3-17-1 as may be amended from
time to time.
TRANSPORTATION NETWORK
COMPANY DRIVER.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
COMPANY SERVICES.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
WHEELCHAIR ACCESSIBLE VEHICLE
RIDE
A ride in a transportation network vehicle
that a person in a wheelchair may enter
and exit independently or with assistance
while seated in a wheelchair. A
wheelchair-accessible transportation
network vehicle shall comply with all
applicable standards provided by law for
wheelchair-accessible vehicles.
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3-2-19-2. – TRANSPORTATION NETWORK COMPANY TAX IMPOSED.
A tax is imposed and levied on all transportation network companies operating
transportation network company services performed by transportation network company
drivers in the City of Evanston. The rate is based on the type of ride provided. If the
ride is a shared ride, the rate is twenty cents ($0.20) per transportation network vehicle
per ride accepted. If the ride is a solo ride, the rate is forty-five cents ($.45) per
transportation network vehicle per ride accepted. If the ride is a wheelchair accessible
vehicle ride, no fee will be assessed. The incidence of the tax and the obligation to pay
the tax are imposed upon the transportation network company operating services for
any ride accepted originating or ending in the City of Evanston. This tax is in addition to
any and all other taxes imposed.
3-2-19-3. – COLLECTION OF TAX.
(A) Except as otherwise provided, the tax must be collected by each transportation
network company operating transportation network company services in the City
of Evanston. The transportation network company must remit the tax and file
returns in accordance with this Section.
(B) Each transportation network company must collect the tax from each
transportation network company driver operating a transportation network vehicle
in the City of Evanston.
(C) If a transportation network company fails to collect the tax imposed by this
Section from a transportation network company driver, then the transportation
network company driver must file a return and pay the tax directly to the City on
or before the date required by City Code Subsection 3-2-19-6(A).
3-2-19-4. – ADMINISTRATION AND ENFORCEMENT.
The City Manager will administer and enforce the tax imposed and levied by the City
and will collect all amounts due to the City from the transportation network companies
operating transportation network company services in the City of Evanston.
3-2-19-5. – BOOKS AND RECORDS.
Every transportation network company required to collect the tax imposed by this
Section must keep accurate books and records of its business or activity, including
original source documents, books of entry, and/or digital records, denoting the
transaction that gave rise, or may have given rise, to the tax liability or any exemption
that may be claimed. All such books and records must be legibly kept in the English
language. All books and records regarding the tax imposed and levied are subject to,
and must be available for inspection by, the City Manager.
3-2-19-6. – TRANSMITTAL OF TAX REVENUE.
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(A) A transportation network company must file tax returns with the City showing tax
receipts received with respect to every transaction for every ride accepted during
each and every quarterly calendar period. These returns will be on forms
prescribed by the City Manager. The quarterly return for each completed period
is due within twenty (20) days of the completion of the applicable calendar
quarter period ending March 31, June 30, September 30, or December 31, as the
case may be. At the time of filing such tax returns, the transportation network
company must pay to the City all taxes due for the period to which the tax return
applies.
(B) If any tax is not timely paid when due, a penalty at the rate of ten percent (10%)
per thirty (30) day period, or portion thereof, from the day of delinquency, will be
added and collected. The City may file an action to enforce the payment and
collection of the tax imposed by this Section, as well as any penalty that is
added. The City may suspend or revoke the City registration of any
transportation network company that refuses or fails to pay the tax imposed by
this Section.
3-2-19-7. – REGISTRATION.
Every transportation network company must register with the City within thirty (30) days
after the date of commencing transportation network company services in the City of
Evanston. If a transportation network company is already operating transportation
network company services in the City, any such company must register with the City on
or before January 1, 2018. In addition, all transportation network companies operating in
the City must maintain their current registration and licensure with the City of Chicago.
3-2-19-8. – PENALTY.
Any transportation network company, transportation network company driver, firm or
corporation who violates any of the provisions of this Section 3-2-19 will be fined two
hundred dollars ($200.00) for each offense. A separate offense is deemed committed
on each day on which a violation occurs or continues to exist.
3-2-19-9. – DEPOSIT OF FUNDS.
All proceeds resulting from the imposition of this tax, including; interest and penalties,
will be deposited in the City of Evanston General Fund.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect on January 1,
2019.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 19, 2018 Item 36
Resolution 94-R-18: FY 2019 Budget of the City of Evanston
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Hitesh Desai, Chief Financial Officer
Subject: Resolution 101-R-18: Fiscal Year 2019 Budget of the City of Evanston
Date: November 19, 2018
Recommended Action:
Staff recommends approval of Resolution 101-R-18 adopting the FY 2019 Budget of the
City of Evanston, in the amount of $319,155,950.
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
The table in Resolution 101-R-18 (Attachment A) shows total 2019 Budget Expenses of
$319,155,950 for all funds. This includes no general wage increase for all employees,
union and non-union, increases to parking revenues, and all other changes impacting
other funds included in the Budget Balancing Worksheet.
Legislative History:
The 2019 Proposed Budget was published on October 5, 2018 with a General Fund
deficit of $7.4 million. This was made of a $4.9 million General Fund operating deficit,
$1 million in debt service for the Robert Crown Community Center project, and $1.5
million for General Fund reserves. The City Manager presented a budget balancing
worksheet that included $3.2 million in proposed revenue increases and $4.2 million in
proposed expense decreases, for a proposed surplus of $224,400.
City Council held budget discussions during regular and special meetings on: October
22, 27, 29, and November 5 and 12. Based on feedback during these discussions, the
City Manager presented a revised Budget Balancing worksheet on November 12. A final
Budget Balancing Worksheet is included in Attachment B, including the following
changes after the November 12 meeting (highlighted in blue):
Memorandum
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• Restoration of 2018 funding levels to the Mental Health Board
• Decrease new Parking Enforcement Officer revenue to $300,000, to
accommodate a March 1, 2019 effective date.
• Add new revenue of $300,000 for increase in street sweeping tickets and
reduced usage of towing.
• Decrease additional revenue for stop reimbursement of electric and
telecommunications tax to school districts from $100,000 to $40,000.
• Change savings from Parks Department reorganization from $163,495 to
$113,495.
The final Budget Balancing Worksheet includes $4.9 million in revenue increases and
$2.6 million in expenses adjustments, for a final budget balancing surplus of $242,997.
Further detail on all changes can be found in the 2019 Budget Memos available here.
Items requiring further City Council action to enact were introduced to the Administration
& Public Works Committee and City Council on November 12, and are included on
today’s agenda for action. The only item that will be finalized at a later date is the
increase to Fire Department transport fees. This item will return to APW committee for
action on November 26 with a revision for financial hardship. A memo on this change
can be found in Attachment C to this transmittal memo. The expected revenue from this
change is included in the Budget Balancing worksheet.
Ordinances for the 2018 property tax levies collectable during the 2019 budget year
were introduced to City Council on October 27, and are included on today’s agenda for
action. The only revision made to these ordinances is a 2% ($820,000) increase to the
general corporate levy, as shown in the final Budget Balancing Worksheet.
Attachments
A. 2019 Budget Resolution 101-R-18
B. Final Budget Balancing Worksheet
C. Ambulance Fee Memo
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11/19/2018
101-R-18
A RESOLUTION
Approving the 2019 Fiscal Year
Budget of the City of Evanston
WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City
Code, 2012, as amended, requires the City Manager to submit to the City Council a
proposed budget for the ensuing fiscal year that presents a complete budget for
revenues and expenditures plan for each fund; and
WHEREAS, in accordance with legal requirements, the City Manager
submitted the proposed budget for the 2019 fiscal year to the City Council for its review
and the required hearings on said budget were conducted and properly noticed under
the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.; and
WHEREAS, the City Council has reviewed the proposed budget, with a
total expenditure amount of $319,155,950,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Council hereby adopts the City of Evanston’s
2019 fiscal year budget, with a total expenditure amount of $319,155,950, summarized
in the document attached hereto as Exhibit A and incorporated herein by reference, and
hereby directs the City Manager to implement said budget.
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SECTION 3: That this Resolution 101-R-18 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT A
City of Evanston – Fiscal Year 2019 Adopted Budget Summary
Fund Name Fund #2019 Adopted
Expenditures
General Fund 100 114,143,873
General Assistance Fund 175 1,273,776
Human Services 176 817,471
Good Neighbor Fund 180 1,000,000
Library 185 7,771,945
Library - Debt Sevice 186 353,437
Library - Capital 187 1,835,000
Neighborhood Stabilization 195 -
Motor Fuel Tax Fund 200 2,188,897
Emergency Telephone Fund 205 1,021,489
Special Service Area # 4 210 525,000
CDBG 215 2,631,080
CDBG Loan 220 250,000
Neighborhood Improvement 235 100,000
HOME 240 741,269
Affordable Housing Fund 250 1,027,697
Washington National TIF 300 -
Debt Service 320 14,767,219
Howard-Ridge TIF 330 746,225
West Evanston TIF 335 643,000
Dempster-Dodge TIF 340 70,870
Chicago-Main TIF 345 100,610
Special Service Area #6 350 221,500
Capital Projects Fund 415 14,260,549
Crown Construction 416 23,670,000
Special Assessment Fund 420 936,955
Parking System Fund 505 13,249,881
Water 510 48,657,257
Sewer 515 14,755,238
Solid Waste 520 5,416,542
Fleet Service 600 3,183,322
Equipment Replacement 601 1,622,977
Insurance 605 18,962,870
Fire Pension 700 9,333,500
Police Pension 705 12,876,500
Total All Funds 319,155,950$
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TOTAL BASELINE PROPOSED REVENUES (General Fund)110,921,062$
TOTAL BASELINE PROPOSED EXPENDITURES (General Fund)115,775,575$
TOTAL BASELINE SURPLUS/Deficit (General Fund - baseline)(4,854,513)$
Crown Debt Service 1,000,000$
Contribution to General Fund Reserve 1,500,000$
Total Deficit (7,354,513)$
BBWS PROPOSED REVENUE ADJUSTMENTS 4,965,808$
BBWS PROPOSED EXPENSE ADJUSTMENTS (2,631,702)$
TOTAL REVISED PROPOSED REVENUES 115,886,870$
TOTAL REVISED PROPOSED EXPENSES 115,643,873$
PROPOSED 2019 BUDGET SURPLUS (DEFICIT)242,997$
Proposed Revenue Adjustments
Real Estate Transfer Tax Increase (over $1.5 million) 700,000
Property Tax
Washington-National TIF Closure Property Tax Revenue (rate unchanged) 628,759
2% Increase to City property tax Levy 820,000
Parking
General Fund Parking Revenue
Residential Parking Permit Rate - $15 increase ($15 to $30)100,000
Expired meter ticket increase - $5 increase ($20 to $25)90,000
Add two Parking Enforcement Officers (3/1/19) - increased ticket revenue 300,000 400,000
Street Sweeping/Towing Change - Ticket increase 300,000
Parking Fund Revenue (split 50/50 with General Fund)
Increase hourly parking deck fees 195,000
Increase Sherman Ave. Garage monthly permit fee 74,250
Increase surface parking lot monthly permit fee - $30 increase ($60 to $90)116,640
Sunday Parking Meters - Enforced 1 pm-9 pm (starting 3/1/19)130,000
Increased Parking Meter by Commuter Lots $0.25 per hour ($0.25 to $0.50, starting 3/1/19)56,500
Building Permits/Fees
New Fee for Expediting Planning & Zoning Review 40,000
New Fee for Expediting Building Permits 30,000
New Business License Registration Fee 15,000
Vacation Rental Permit and Administration 80,000
Parks Revenues
Stop operating Gibbs-Morrison Cultural Center (55,000)
Fleetwood-Jourdain Theatre - Fundraising Revenue 10,000
Other Revenue
Wheel Tax Increase - $10 increase (Passenger from $75 to $85) 175,000
Transportation network tax increase from $0.20 to $0.45 per ride (exempt carpool and ADA rides)280,000 375,000
Increase boat rack & launch fees 14,500
New Block Parties Permit - $70 per block party 12,600
Increase Moving Vans Permit Fee - $20 increase ($100 to $120)7,000
Dumpsters Permits - current $1.50/linear foot/week increase to $3 with a minimum of $100 18,000
Increase transfer from Water Fund for Morton Grove/Niles water sales 250,000
Increase transfer from Sewer Fund (Administrative Expenses)100,000
Contract out Crossing Guards (Increased Revenue from Parking Enforcement Officers)200,000
Grant for Body Camera software and storage 34,000
Reduction in Vital Records revenue due to shortened hours (16,000)
Decrease in Cell Phone citations (July 1 will transfer to Cook County) (40,000)
Decrease in Parks Grant from YOU (40,000)
Elimination of World Arts and Music Festival (32,841)
Stop reimbursement of electric / telecommmunications tax to school districts 40,000 100,000
Increase Film Permit Fees 8,000
Increase in Ambulance Fee (from insurance company billing) 400,000
Transfer from Special Assessment Fund (One-time Transfer)500,000
Total Revenue Adjustments 4,965,808$
CITY OF EVANSTON FY 2019 BUDGET BALANCING WORKSHEET
GENERAL FUND
11/14/2018
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Proposed Expense Adjustments
City Manager's Office
Elimination of Cultural Arts Coordinator - Personnel cost (125,000)
Elimination of Cultural Arts Administration - Program cost (50,000)
Elimination of CMO Admin Assistant (92,570)
Elimination of Accountant (100,000)
Elimination of Administrative Adjudication Aide (Vacant)(58,000)
Reduction to Administrative Adjudication Judges (due to loss of cell phone citations)(10,000)
Elimination of Budget and Finance Manager (159,758)
Addition of Budget Coordinator position 115,000
Additional Funding for Debt Collection 30,000
Transfer to Fire Pension Fund - Lauterbach & Amen contract (pension administration)20,000
Law Department
Elimination of Legal Analyst/Liquor License Manager (130,565)
Addition of Paralegal 84,500
Administrative Services
Elimination of Facilities Maint Worker I (Vacant)(78,000)
Elimination of Junior Mechanic 0.5 FTE (Vacant -- reduction of transfer to Fleet Fund)(24,800)
Elimination of Fleet Operations Coordinator (reduction of transfer to Fleet Fund)(100,925)
Addition of Full-Time Mechanic (additional transfer to Fleet Fund)87,500
Elimination of Payroll / Pension Specialist (120,000)
Addition of 0.53 FTE Payroll Clerk 44,512
Additional funding for facility & building maintenance materials 100,000
Credit monitoring employee benefit 20,000
Move funding of Management Analyst to Parking Fund (108,537)
Increase in cost of Google renewal 50,000
Vehicle leasing (reduction of transfer to Equipment Replacement Fund)(25,000)
Increase in cost of outdoor security camera maintenance 35,000
Contract out Crossing Guards 150,000
Add two Parking Enforcement Officers 180,000
Community Development
Reduce Planning Service Agreements and Consulting Services (65,000)
Addition of 1 FTE Customer Service Representative 80,528
Addition of Planner 1 Position 80,528
Additional cost of reorganization for Planning & Zoning Division 5,000
Downtown Evanston reduction (General Fund portion)(28,000)
Elimination of Storefront Modernization Program (75,000)
Health and Human Services
Reduce Mental Health Board Funding (currently at $736,373)(250,000)
Elimination of 3 FTE Human Services Advocates (Victim advocates) - 1 Vacant (258,000)
Addition of Contract for 24/7 crisis response to domestic violence crime victims 150,000
Elimination of Vital Records Clerk (64,000)
Vital Records Services - Program costs (17,197)
Elimination of Communicable Disease Surveillance Specialist (112,706)
Elimination of Public Health Educator (88,527)
Elimination of Assistant Director (vacant)(160,000)
Add Senior Management Analyst Position 105,000
Police Department
Elimination of Police Commander (Vacant)(168,387)
Addition of Civilian Community Engagement Specialist 100,000
Elimination of Court Liaison (non-sworn, vacant)(100,000)
Elimination of Police Video Records Specialist (Vacant)(61,000)
Elimination of 5 Police Officer Positions (541,000)
Hold 4 Police Officer Positions Vacant (444,000)
Increase in Police Overtime Budget 100,000
Increase to Animal Shelter Operating Expenses 35,000
Increase DUI Expense 15,000
COLA Increase to overtime and payout expenses 41,000
Replace Police Dog (current dog scheduled to retire in 2019)15,000
Elimination of un-reimbursed overtime for police during NU games (football only)
Northwestern Police Overtime - $12,000 per game not reimbursed, 7 home in 2019 (84,000)
Northwestern Dillo Day - Police Overtime not reimbursed - $7,000 (7,000)
Annual Body Camera software and storage 311,072
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Fire Department
Reduce Fire community engagement programs (25,724)
Eliminate / Close Fire Station 4 (reduction of 1 FTE and 8 vacancies)(1,284,750)
Hold 4 Firefighter/Paramedic Positions Vacant (571,052)
Increase in Fire Overtime Budget 224,680
Fire Department Cost Study 20,000
Parks, Recreation and Community Services
Eliminate World Arts and Music Festival (55,000)
Reorganization of Parks Staff (113,495) (163,495)
Stop operating Gibbs-Morrison Cultural Center (226,682)
Overtime for beaches and aquatic camps - Parks 25,000
Public Works Agency
Elimination of 2 FTE PW Maintenance Worker II - Streets Division (189,000)
Elimination of PWA .5 FTE Part-time clerk (35,000)
City Wide
Reduction of terminating sick payouts - Non-Union (75,000)
No General Wage Increase (GWI) for non-union employees - General Fund (345,440)
No GWI for AFSCME Employees - General Fund (324,334)
No GWI for FOP - Officers - General Fund (390,511)
No GWI for FOP - Sergeants - General Fund (66,428)
No GWI for IAFF Employees - General Fund (271,469)
Training and Travel Reductions (25,000)
Reduce Cell Phone Allowances by 25%(10,000)
Increase in employee portion of healthcare (Non-Union Only)(10,000)
Reduce Auto allowance by 25%(12,500) (25,000)
Increase transfer to Insurance Fund 500,000
Total Expense Adjustments (2,631,702)$
Above the Line Changes to Other Funds Revenue Increase Expense Changes
No GWI for Non-Union Employees - Other Funds (101,300)
No GWI for Union Employees - Other Funds (218,200)
Solid Waste Fund
Special Refuse Pickups - from $60 to $100 (Solid Waste Fund)120,000
Parking Fund
Addition of Parking Specialist 87,000
Parking Division Reorganization 20,000
Move Management Analyst from General Fund 108,537
Increase hourly parking deck fees 195,000
Increase Sherman Ave. Garage monthly permit fee 74,250
Increase surface parking lot monthly permit fee - $30 increase ($60 to $90)116,640
Sunday Parking Meters - Enforced 1 pm-9 pm (starting 3/1/19)130,000
Increased Parking Meter by Commuter Lots $0.25 per hour ($0.25 to $0.50)56,500
Increased Parking Meters Citywide - $1 to $1.50/hour (starting 3/1/19)877,500
Waiver of convenience fee for maximum time on parking app 30,000
Increased parking meter revenue due to maximum time charges 30,000
Parking Fund Total 1,479,890 245,537
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To: Honorable Mayor Hagerty and Members of the City Council
From: Budget Team
Subject: 2019 Proposed Budget
Date: November 13, 2018
Question:
Can you provide more details about proposed ambulance fee increase and its impact on
people with financial hardships?
Response:
The City of Evanston staff, while analyzing rates to be more competitive in the market,
and trying to generate revenues by closing the gap between cost of providing for the
ambulance service and fees charged, proposed an increase to ambulance fees. The
City Council passed the previous amendment to the ordinance on August 31, 2015.
This fee increase will not adversely affect city residents or persons with financial
hardships for their out of pocket expenses. This will also not impact any persons with
Medicare/Medicaid. Staff has added to the proposed ordinance the following language:
“The City Manager may waive or reduce the fees charged in Section 9-2-3 if the
individual demonstrates financial hardship. Waiver or reduction in fees shall
create a precedent and performed at his/her sole discretion.”
The proposed fee increase will be reviewed again by the Administration and Public
Works Committee on November 26, 2018. It is currently included as part of the budget
balancing worksheet to be approved by City Council on November 19, contingent upon
final approval of the ordinance at the following City Council meeting.
Per the proposed increase, there will be one fee of $1,500. Following is a table with
ambulance fees and mileage charged by some of the other fire departments.
Memorandum
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The table below demonstrates the proposed fee increase mainly coming from
Insurance companies.
Evanston Rate Analysis
Proposed Rate Analysis
Average
Increase
Charge
Amount
Total
Calls Gross Charges
Average
Collection
Percentage Potential Rev
RESIDENTS
Insurance $ 879.33 651 $ 572,443.83 80% $ 457,955.06
Patient $ 879.33 504 $ 443,182.32 0% $ -
Total $ 457,955.06
NON
RESIDENTS
Insurance $ 716.67 294 $ 210,700.98 73% $ 153,811.72
Patient $ 716.67 238 $ 170,567.46 5% $ 8,528.37
Total $ 162,340.09
Estimated Additional
Revenue
$ 620,295.15
Less prior payments
from residents
$ (90,383.24)
Net estimated
additional revenue
$ 529,911.91
ALS ALS 2 BLS MILEAGE ALS ALS 2 BLS MILEAGE
Arlington Heights 1,500$ 1,500$ 1,500$ 12$ 1,500$ 1,500$ 1,500$ 12$
Bensenville 2,600 2,600 2,600 16 1,800 1,800 1,800 16
Des Plaines 1,025 1,175 825 15 800 950 650 15
Elgin 1,850 1,850 1,850 15 1,850 1,850 1,850 15
EVANSTON 750 900 700 10 579 771 512 10
Joliet 1,700 1,800 1,600 15 1,700 1,800 1,600 15
Naperville 1,854 1,854 1,854 15 1,854 1,854 1,854 15
Oak Lawn 1,700 1,700 1,700 15 1,700 1,700 1,700 15
Oak Park 1,800 1,800 1,800 13 1,400 1,400 1,400 13
Schaumburg 806 994 657 7 442 639 372 7
Skokie*1,025 1,025 825 - 800 800 650 -
AVERAGE 1,510 1,563 1,446 12 1,311 1,369 1,263 12
RESIDENTNONRESIDENT
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