HomeMy WebLinkAbout11.12.18CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 12, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7 p.m.
City Council meeting will convene at conclusion of P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Mayor Public Announcements and Proclamations
National Hunger & Homelessness Awareness Week, November 11-17
(III) City Manager Public Announcements
Retirement of Bob Dorneker, Assistant Director of Parks, Recreation &
Community Services
Recognition of Cindy Plante, Economic Development Coordinator
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda November 12, 2018 Page 2 of 12
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1)Fiscal Year 2019 Budget / Revised 2019 Budget Balancing Worksheet
No formal action will be taken regarding the FY 2019 Budget. Staff presents
City Council with a revised Budget Balancing Worksheet, incorporating
changes discussed by City Council. All other Budget documents are available
here: www.cityofevanston.org/city-budget/.
For Discussion
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rue Simmons
Planning & Development - Alderman Wilson
Human Services - Alderman Fleming
Economic Development - Alderman Braithwaite
Rules Committee - Alderman Fiske
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of October 22, 2018 and
October 27, 2018.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – October 01, 2018 through October 14, 2018 $ 2,783,484.16
Payroll – October 15, 2018 through October 28, 2018 $ 2,909,989.58
Bills List – November 13, 2018 $ 4,529,828.66
For Action
(A2) Three-Year Agreement with School District 202 for Salt Purchase
Staff recommends City Council authorize the City manager to execute a three-
year agreement to sell road salt to Evanston School District 202. The agreement
period is from November 15, 2018 to April 15, 2021. The price of salt for the
period of November 15, 2018 to April 15, 2019 is $70.63 per ton.
For Action
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City Council Agenda November 12, 2018 Page 3 of 12
(A3) Three-Year Agreement with School District 65 for Salt Purchase
Staff recommends City Council authorize the City manager to execute a three-
year agreement to sell road salt to Evanston School District 65. The agreement
period is from November 15, 2018 to April 15, 2021. The price of salt for the
period of November 15, 2018 to April 15, 2019 is $70.63 per ton.
For Action
(A4) Approval of Contracts for Water Treatment Chemicals for Use in Fiscal
Year 2019
Staff recommends that City Council authorize the City Manager to execute
contracts with the following four vendors to supply water treatment chemicals in
response to Bid 18-44: 1) Alexander Chemical Corporation (315 Fifth Street,
Peru, IL 61354) in the amount of $167,040.00 to supply liquid aluminum sulfate
(alum) and $57,459.60 to supply chlorine; 2) Pencco, Inc. (P.O. Box 600, San
Felipe, Tx 77473) in the amount of $119,880.00 to supply HFS acid (fluoride); 3)
Polydyne Inc. (One Chemical Plant Road, Riceboro, GA 31323) in the amount of
$59,400.00 to supply polymer; and 4) Carus Group Inc., (315 Fifth Street, Peru,
IL 61354) in the amount of $134,400.00 to supply blended polyphosphate. The
total of these proposed purchases is $538,179.60. Funding for the purchase of
alum, chlorine, fluoride and polymer is from the Water Fund account
510.40.4220.65015, which has a proposed budget allocation of $525,500.00 for
FY2019. Blended polyphosphate is purchased from the Water Fund account
510.40.4220.65030, which has a proposed FY2019 budget allocation of
$114,100.00.
For Action
(A5) Purchase of Directional Drilling Machine from Vermeer Midwest Inc.
Staff recommends City Council authorize the City Manager to execute a contract
with Vermeer Midwest Inc. (2801 Beverly Drive, Aurora IL 60502) for the
purchase of a directional drilling machine in the amount of $99,939.00. Funding
for the purchase of the directional drilling machine is from the Water Fund
account 510.40.4230.65702, which has a budget allocation of $540,000.00 and a
YTD balance of $501,868.18.
For Action
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City Council Agenda November 12, 2018 Page 4 of 12
(A6) Contract with Thieneman Construction, Inc. for the Clearwell 9
Replacement Project (Treated Water Storage)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Clearwell 9 Replacement Project (Bid No. 18-30) with Thieneman
Construction, Inc. (17219 Foundation Parkway, Westfield, IN 46074) in the
amount of $19,213,700.00, contingent upon receiving the appropriate loan
funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated
that the IEPA will provide loan funding from the State Revolving Fund in an
amount up to $22,800,000.00 for engineering and construction of this project.
With this funding, all eligible engineering and construction costs would be funded
by a loan repaid over 20 years at 1.84% interest. IEPA loan funding for this work
will be routed through the Water Fund, Capital Improvement (Account
513.71.7330.65515-733107), which has an FY 2019 budget allocation of
$13,400,000 for this project.
For Action
(A7) Change Order Number 4 to Agreement for Treated Water Storage
Replacement Project Engineering Services with CDM Smith
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 4 to the agreement for the Treated Water Storage
Replacement Project Engineering Services with CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) to extend the contract time to March 31, 2021
which is the end of the planned construction period and close-out activities.
There is no change in contract price.
For Action
(A8) Change Order Number 1 to Contract with Monson Nicholas Inc. for the
Service Center Parking Deck Restoration
Staff recommends approval of Change Order #1 to the contract with Monson
Nicholas Inc. (714 North Yale Avenue, Villa Park, Illinois 60181) reducing the
contract for the Service Center Parking Deck Restoration by $67,576.77. The
change is due to the reconciliation between the contractual quantities and the
actual quantities provided for the Service Center Emergency Repairs. This will
reduce the existing agreement amount from $526,074.00 to $458,497.23.
Funding will be provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4118.65515-617023).
For Action
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City Council Agenda November 12, 2018 Page 5 of 12
(A9) Change Order Number 1 to Consulting Contract with Wiss, Janney, Elstner
Associates, Inc. for Service Center Emergency Repairs
Staff recommends approval of Change Order #1 to a contract with Wiss, Janney,
Elstner Associates, Inc. (330 Pingsten Road, Northbrook, IL, 60062) that will
increase the agreement amount by $19,500, from $44,300 to $63,800. The
change is for additional services provided for the Service Center Emergency
Repairs. Funding will be provided from the Capital Improvement Program (CIP)
2018 General Obligation Bonds (Account 415.40.4118.65515-617023).
For Action
(A10) Contracts for 2018-2019 Snow Tow Program
Staff recommends that City Council authorize the City Manager to execute
sixteen (16) contracts for snow towing services in an amount not to exceed
$60,000. A complete list of vendors can be found on the corresponding
transmittal memorandum and attachments. Funding for snow towing contractors
is provided by the Snow and Ice Control General Fund (Account
100.40.4550.62451).
For Action
(A11) Professional Services Agreement with We Got Game, LLC for City of
Evanston Athletics Programs
Staff recommends City Council authorize the City Manager to execute a
professional services agreement with We Got Game, LLC (3553 W. Peterson
Ave #106, Chicago, IL 60659) for the City of Evanston Athletics Programs run at
Robert Crown and Chandler-Newberger Centers. The agreement is for three (3)
years with a mutual option to renew for two (2) additional one (1) year options.
The agreement period will run from January 1, 2019 through December 31, 2021.
Instruction expenses will be paid from Accounts 100.30.3035.62505 and
100.30.3030.62505. Compensation for the vendor varies based on the type of
program and number of weeks the camps/programs operate, and will work within
the fee structure (70% of revenue to vendor/ 30% of revenue to City).
For Action
(A12) Ordinance 131-O-18, Increasing the Number of Class U Liquor Licenses for
Theo Ubique Cabaret Theatre at 721 Howard Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-18, amending Evanston City Code Subsection 3-4-6 (U) to increase the
number of Class U Liquor Licenses from one (1) to two (2) and permit issuance
of a Class U license to Theo Ubique Theatre, d/b/a Theo Ubique
Cabaret Theatre, located at 721 Howard Street.
For Introduction
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(A13) Ordinance 132-O-18, Increasing the Number of Class D Liquor Licenses for
Tuko Cantina at 817 University Place
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-18, amending Evanston City Code Subsection 3-4-6 (D) to increase the
number of Class D Liquor Licenses from fifty-one (51) to fifty-two (52) and permit
issuance of a Class D license to 817 University LLC, d/b/a Tuko Cantina located
at 817 University Place.
For Introduction
(A14) Ordinance 117-O-18, Amending Section 7-12-17 Increasing the Meter
Charges and Water Rates
Staff recommends that City Council adopt Ordinance 117-O-18, which would
increase the water meter charges and water rates by eleven percent (11%).
For Introduction
(A15) Ordinance 118-O-18, Amending Section 7-13-3 Decreasing the Sewer User
Rates
Staff recommends that City Council adopt Ordinance 118-O-18, which would
decrease the sewer user rate by 7.5%, from $3.66 to $3.39 per billing unit (100
cubic feet of water consumed).
For Introduction
(A16) Ordinance 128-O-18, Amending Title 8, Chapter 4, Municipal Solid Waste
and Increasing the Sanitation Service Charges
Staff recommends City Council adoption of Ordinance 128-O-18, modifying Title
8, Chapter 4 of the City Code for Municipal Solid Waste increasing the service
charges for refuse collected in 95 and 65 gallon roll out carts by 15%, the
collection of refuse from condominiums by 2.3% and the charges for special pick-
ups beginning January 1, 2019.
For Introduction
(A17) Ordinance 130-O-18, Amending Section 7-2-6 (G), Moving Vehicle Parking
and Storage Containers on Public Ways
Staff recommends that City Council adopt Ordinance 130-O-18, which would
increase the fee to allow public parking spaces and/or other public right-of-way to
be reserved for loading and unloading of moving vehicles and storage containers
without obstructing traffic flow from $100.00 to $120.00 beginning January 1,
2019.
For Introduction
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(A18) Ordinance 134-O-18, Amending Subsections 10-4-5-2(B)(7) and (11)
“Parking in Predominately Residential Areas”
Staff recommends City Council adopt Ordinance 134-O-18, amending City Code
subsections 10-4-5-2(B)(7) and (11) “Parking in Predominately Residential
Areas” to amend the permit renewal date and increase the residential parking
permit from $15.00 to $30.00.
For Introduction
(A19) Ordinance 142-O-18, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking Violation
Penalties
The Transportation & Parking Committee and staff recommend City Council
adoption of Ordinance 142-O-18, amending City Code Section 10-11-17,
Schedule XVII, Parking Violation Penalties increasing the fine for a street
sweeping violation by thirty five dollars ($35) to seventy five dollars ($75) with a
fifty dollar ($50.00) additional penalty if paid after the expiration of twenty-one
(21) days following issuance of a final determination of liability. A policy change
regarding towing procedures will accompany this change to reduce the financial
hardship and inconvenience that vehicle owners currently endure as part of
sweeping operations. Staff also recommends increasing the fine for an expired
parking meter by five dollars ($5) to twenty-five dollars ($25) effective January 1,
2019 as part of the FY2019 budget proposal.
For Introduction
(A20) Ordinance 145-O-18, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Staff recommends City Council adopt Ordinance 145-O-18, amending various
sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” adding
Sunday enforcement from twelve o’clock (12:00) p.m. to nine o’clock (9:00) p.m.,
increasing the rate of all two (2) hour meters from one dollar ($1.00) per hour to
one dollar fifty cents ($1.50) per hour, all long term meters from twenty-five cents
($.25) per hour to fifty cents ($.50) per hour and all twenty (20) minute meters
from twenty-five cents ($.25) to fifty cents ($.50) beginning March 1, 2019 with an
automatic increase to two dollars ($2.00) per hour and fifty cents ($.50) per
fifteen (15) minutes in FY 2020. The cost of replacement stickers and
reprogramming the parking meters will be paid for through the Parking Fund.
For Introduction
(A21) Ordinance 143-O-18, Amending “Schedule of License Fees” of City Code
Section 10-8-3(A) – “Wheel Tax”
City staff requests City Council adoption of Ordinance 143-O-18 amending
Section 10-8-3(A), “Schedule of License Fees”, increasing the annual license
fees by $10.00.
For Introduction
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(A22) Ordinance 148-O-18, Amending Section 3-25-2 “Imposition of Tax” to
Increase the Real Estate Transfer Tax for Transactions with a Sale Price
over $1,500,000
Staff recommends City Council adoption of Ordinance 148-O-18, amending City
Code Section 3-25-2, “Imposition of Tax” to increase the Real Estate Transfer
Tax for sales with a price over $1,500,000.01. For sale prices: up to $1.5 million
the tax is $5.00 for every $1,000 of value; from $1,500,000.01 to $5 million the
tax is $7.00 for every $1,000 of value; and prices at $5,000,000.01 or more the
tax is $9.00 for every $1,000 of value.
For Introduction
(A23) Ordinance 136-O-18, Expediting Planning & Zoning Review and Building
Permits
Staff recommends adoption of Ordinance 136-O-18, amending Ordinance 125-O-
17 regarding the City of Evanston Permit Fee Schedule. The proposal will create
an application and fee schedules for expediting permit and plan review services.
For Introduction
(A24) Ordinance 135-O-18, Amending Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” to Add Bed and Breakfast Establishments
Staff recommends adoption of Ordinance 135-O-18, amending Section 3-2-4
“Hotel-Motel and Vacation Rental Tax” to add Bed and Breakfast Establishments.
For Introduction
(A25) Ordinance 137-O-18, Amending Title 5, Chapter 9, Licensing of Vacation
Rentals
Staff recommends adoption of Ordinance 137-O-18, amending Ordinance 50-O-
13 to improve compliance with vacation rental licensing requirements. Staff
proposes to increase vacation rental licensing fees to align with cost of
administering the program.
For Introduction
(A26) Ordinance 141-O-18, Amending Rental Registration of Rental Residential
Buildings to Include Inspection Requirements and Add Accessory Dwelling
Units
Staff recommends approval of ordinance 141-O-18 Amending Rental
Registration of Rental Residential Buildings to include inspection requirements
and the addition of accessory dwelling units. This amends the rental registration
process to include a fee of $200 for the initial inspection and registration of
existing dwelling units, including accessory dwelling units (ADUs)/coach houses,
and a fine from $75 to $375 for renting an unregistered unit following the
“amnesty period.” These changes, including the fee structure, were approved
unanimously by City Council on October 29, 2018.
For Introduction
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(A27) Ordinance 133-O-18, Amending Section 3-2-19, “Transportation Network
Company Tax”
City staff requests City Council adoption of Ordinance 133-O-18, Amending
Section 3-2-19 of the Evanston City Code, “Transportation Network Company
Tax.” The Ordinance adds the definition of shared rides and solo rides, and adds
a fee of forty-five cents ($.45) per solo ride in a transportation network vehicle.
For Introduction
(A28) Ordinance 150-O-18 Amending Section 9-2-3 (B), Increasing Fire
Department Transport Fees
City staff requests City Council adoption of Ordinance 150-O-18 amending
Section 9-2-3 of the City Code, increasing the ambulance transport fees to
$1,500 irrespective of the type of call.
For Introduction
(A29) 2018 Holiday Parking
The Transportation & Parking Committee and staff recommend City Council
approval of a free holiday validation program for parking meters and the City’s
three Downtown Self-Park Garages for evenings and weekends beginning
November 24, 2018 through January 5, 2018. Funding is provided by the Parking
Fund. The anticipated expense for this program is estimated at $30,000.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Vacation Rental License for 1918 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1918 Jackson Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval. This item was held at the October 8
meeting until the next Planning & Development meeting.
For Action
(P2) Vacation Rental License for 1005 Dewey Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1005 Dewey Ave. The Vacation Rental meets all of the Standards and
Procedures for license approval.
For Action
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(P3) Resolution 99-R-18, Authorizing the City Manager to Purchase Two Vacant
Lots Located at 2122 Darrow Avenue and 2113 Dewey Avenue
Staff recommends approval of Resolution 99-R-18 authorizing the City Manager
to purchase two vacant lots located at 2122 Darrow Avenue and 2113 Dewey
Avenue in Evanston, Illinois for the sum of two dollars ($2.00). 2122 Darrow
Avenue and 2113 Dewey Avenue are vacant land acquired as foreclosed
housing with Neighborhood Stabilization Program 2 (NSP2) funds. The
properties are being transferred to the City so the City may close out its NSP2
grant with Housing and Urban Development by December 31, 2018.
For Action
(P4) Ordinance 112-O-18, Granting Major Zoning Relief for Building Lot
Coverage, Setbacks, and Open Parking at 2626 Reese Avenue
City staff recommends adoption and the Zoning Board of Appeals recommends
denial of Ordinance 112-O-18 for major zoning relief for 42.5% building lot
coverage where a maximum 30% is allowed, a 3’ south interior side yard setback
where 5’ is required for the principal structure, a 3.5’ street side yard setback
where 15’ is required for the principal structure, an 8.5’ street side yard setback
where 15’ is required for a deck, a 10’ street side yard setback where 15’ is
required for a detached garage, and a 1’ street side yard setback where 15’ is
required for open parking, in the R1 Single Family Residential District. The
Zoning Board of Appeals determined the proposal does not meet all Standards
for Major Variation, specifically that the proposal would result in a substantial
adverse impact on the use, enjoyment or property values of adjoining properties,
and that the requested variations are not the least deviation from the applicable
regulations among the feasible options identified.
For Introduction
(P5) Ordinance 144-O-18 Granting a Special Use for a Type 2 Restaurant and
Drive-Through Facility, McDonald’s Restaurant, at 1919 Dempster St.
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance
144-O-18 granting special use approval for a Type 2 Restaurant and a dual lane
Drive-Through Facility for McDonald’s Restaurant in the C2 District. The
applicant has complied with all zoning requirements, and meets all of the
standards of a special use for this district.
For Introduction
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(P6) Ordinance 147-O-18, Major Adjustment to a Planned Development at 1571
Maple Avenue
Plan Commission and Staff recommend adoption of Ordinance 147-O-18 for
approval of a Major Adjustment to a Planned Development at 1571 Maple
Avenue in order to modify the parking lease condition of approval (Z) from 101
parking spaces to 70 parking spaces available within either the Maple Avenue or
Sherman Avenue garages, as well as to modify the on-site affordable housing
condition of approval (Q) to provide one (1) one-bedroom on-site affordable
housing unit to households with incomes at or below fifty percent (50%) of Area
Median Income (AMI) instead of two (2) housing units affordable to households
at or below 100% AMI. The period of affordability of the unit would remain at 10
years from first rent up.
For Introduction
RULES COMMITTEE
(O1) Ordinance 140-O-18, Amending City Code Section 2-13-1, “Board
Establishment and Composition” of the Board of Animal Control
Rules Committee and staff requests City Council adoption of Ordinance 140-O-
18 amending Section 2-13-1 “Board Establishment and Composition” of the
Board of Animal Control, reducing the number of members from seven (7) to six
(6), and the number of City Council members from two (2) to one (1).
For Introduction
(O2) Dissolution of Taxicab Advisory Board
City staff reports the Taxicab Advisory Board was dissolved through Ordinance
66-O-16, "Amending and Revising Title 3, Chapter 17 of the Evanston City Code
Regarding Taxicabs and Motor Vehicles for Hire,” by deleting the entire Section
that referenced the Board.
For Action: Accept and Place on File
ECONOMIC DEVELOPMENT COMMITTEE
(O3) Contract for Consulting Services with Teska for Study and Creation of
Special Service Area for Central Street and Green Bay Road
Economic Development committee and staff seeks City Manager authorization to
execute a contract for consulting services for the study and creation of a special
service area (SSA) for the Central Street and Green Bay Road area with Teska
(627 Grove Street Evanston, Illinois 60201) for a total amount of $24,035.
Economic development staff recommends utilizing the Economic Development
Consulting Services Fund (Account 100.21.5300.62185). To date, no funds have
been used from this account, leaving the account with $25,000.
For Action
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(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH NOVEMBER 2018
Upcoming Aldermanic Committee Meetings
11/13/2018 7:00 PM Housing & Community Development Act Committee
11/19/2018 7:00 PM City Council
11/21/2018 6:30 PM M/W/EBE Committee - CANCELED
11/26/2018 6:00 PM Administration & Public Works, Planning & Development and City Council
11/28/2018 6:00 PM Transportation & Parking Committee
11/28/2018 7:30 PM Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of November 12, 2018
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: Workforce Development Plan
Date: November 8, 2018
The City Council has requested additional information on the development of a more
targeted effort on workforce development. The information below has been developed
as the initial plan behind the effort.
Over the past two weeks, staff has had additional discussions about this initiative.
While the information below remains the intended framework, I believe further
discussion is necessary with impacted staff citywide before this new workforce
development can be launched. I will continue discussions with staff and will keep the
City Council updated on these efforts.
As the City continues to work to address housing, equity, human service goals, and
better align work activities to measureable outcomes, staff has initiated plans for
creating a holistic workforce development division that expands on existing work and
accomplishes the following:
1)Establishes an Office for Workforce Development and Innovation (OWDI);
2)Serves as a primary point of contact for the City’s relationship to local employers
and their participation in Elevate Evanston and its work;
3)Positions the leadership within the OWDI to collaborate across all City
Departments and engage with the City’s outreach efforts regarding affordable
housing initiatives, transportation and mobility, equity and inclusion, arts,
sustainability, Age Friendly Evanston! initiative, and youth programs; and
4)Prepares the City’s annual workforce development work plan, monitors progress,
and regularly reports to the City Council on movement in goal areas.
To accomplish this, this division will be led by a newly created position, the Workforce
Development and Innovation Manager/Executive Director of Elevate Evanston. This
position will be a management level position and oversee the efforts to engage in the
following:
Memorandum
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• Build and establish partnerships with organizations that work with various
populations identified in this memorandum;
• Craft annual workplans for workforce development for City Council review and
approval that engages all individuals who fall within the underemployed and
unemployed categories;
• Serve as staff liaison to the M/W/EBE Committee;
• Implement identified strategies within the workforce development plan; and
• Monitor progress and development of reports to determine if plan objectives are
met and examine longitudinal success of efforts; and
• Provide recommendations to improve outcomes.
This memorandum focuses on opportunity areas for new work areas for the OWDI.
Livability Benefits:
Economy & Jobs; Equity and Empowerment
Background:
The 80th City Council has focused on a number of different goals in its tenure. The
2018 goals like expansion of affordable housing and enhancement of community
development and job creation citywide have received significant time and attention over
the past calendar year. The City Council has spent the past year studying and
implementing changes to accomplish work toward its affordable housing goal. As has
been discussed, a challenge to fostering housing choice and affordable housing is that
wages for many Evanstonians and the larger northeastern Illinois region have not kept
pace with the cost of housing. A National Low Income Housing Coalition report
documents that in 2018, a minimum wage worker ($8.25/hour) in Cook County would
have to work 2.5 full-time jobs to afford a one-bedroom apartment at Fair Market Rent.
In Cook County, to afford a two-bedroom unit at Fair Market Rent, a family would have
to earn $22.87 per hour.
In order to continue to address, Evanston’s affordable housing challenges and equity
and empowerment issues, a holistic approach to workforce development at all income
levels and different stages of life must be undertaken.
Evanston holds a strong place in local and regional workforce development efforts and
a framework to execute a more coordinated approach to workforce development exists.
The City’s role as a bridge between community members, employers, and workforce
development programs has demonstrated strong outcomes as it pertains to the youth
and young adult populations. The work to establish and elevate the OWDI builds on the
Youth and Young Programs Division’s 2017 Strategic Operational Plan; with particular
emphasis of work contemplated under Goal 3, “Develop and promote employment and
workforce development programs that will equip participants with 21st century in-
demand employment skills.” This Goal builds on the work to include other populations of
the community in Evanston that needs assistance as it pertains to workforce
development.
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As work is undertaken to better form a vison and expand the operational plan for the
OWDI, the following is contemplated:
Targeted Outreach to All of Evanston’s Populations. Currently, work focuses on the
youth and young adult populations and often will extend to supportive and wraparound
services to members of that youth or young adults’ families. More needs to be done to
build a workforce development plan that addresses those that might not come through a
division focused on just young people. Targeted outreach could focus on older adults,
women, persons with disabilities, individuals re-entering workforce after caring for family
members, those engaged in the “gig economy” or “side jobs” that often cannot translate
small work into a career path. To underscore and highlight the complexity of meeting
the needs of an evolving workforce and describe the different types of workers – young
to old, low-skilled to highly-skilled and educated, the Brookings Institution published,
“Meet the out-of-work: Local profiles of jobless adults and strategies to connect them to
employment”. Accompanying this report are strategies that address how to support
different populations reach the same goal – find gainful employment and earn a wage
that supports themselves and families. Many of these strategies are present in the work
the City and its partners do with workforce.
Establish metrics and measurement tools for monitoring and tracking success
and opportunities for improvement. The City’s current tool, the STAR Communities
Assessment, tracks outcomes and actions that promote sustainability and show
measurable progress on improvement in these areas. Under the STAR Goal area, the
City has significant room for growth in improving its score under “Economy and Jobs”.
In 2018, the total goal attainment was 55.8 points out of a possible 100 (the second
lowest category the City obtained points in). The table below highlights areas for
growth.
STAR Objective Points Achieved
EJ-1: Business Retention & Development 20.0/20
EJ-2: Green Market Development 11.0/15
EJ-3: Local Economy 11.7/15
EJ-4: Quality Jobs & Living Wages 5.0/20
EJ-5: Targeted Industry Development 0.0/15
EJ-6: Workforce Readiness 8.1/15
Within the “Economy & Jobs” section there are the several “Outcomes” and “Actions”
that the City did not receive credit or points for. Outcomes are measurements that
provide insight on improvement toward a more sustainable community; actions are
tasks or activities as they relate to improving the condition on a matter or policy. The
following list highlights areas that are opportunities for the City to grow and parts of the
STAR goal area in which the City did not receive credit:
• Amendment of existing local economic development plans and strategies to
focus market demand for green jobs, technology, products and services.
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• Create educational materials to define the larger vision of economic sustainability
as one that proactively fosters green businesses, green jobs, and green
practices.
• Increase real median household income over time.
• Demonstrate that 80% of household incomes in the jurisdiction meet or exceed
the living wage standard.
• Demonstrate that income inequality in the region and locally is decreasing over
time.
• Enact a living wage policy that covers local government employees, contractors,
and entities receiving financial incentives or assistance from the local
government.
• Require that local government contractors provide at least 2 of the following
benefits to their employees: paid sick days, paid family leave, flexible scheduling,
job sharing, and easily accessible childcare.
• Support a Best Places to Work campaign to recognize local businesses that
support employees and their families.
• Coordinate with universities, community colleges, the local workforce investment
board, private firms and other community stakeholders to align research,
workforce development, and resources to support targeted industry sectors.
• Demonstrate improvements in workforce training outcomes for participants over
the past 3 years.
• Demonstrate an increasing percentage of individuals within each racial, ethnic,
and gender subgroups have obtained a high-quality post-secondary educational
degree or credential over time.
• Adopt a workforce development plan or comprehensive strategy to educate,
train, and prepare residents for local employment opportunities.
• Produce an annual report that tracks workforce readiness performance measures
• Invest in community college or other credential-granting program facilities and
capital improvements to accommodate residents and members of the local
workforce.
Engage in stronger efforts with local employers to remove barriers to
employment, improve wages, and develop career pathways. The Mayor’s Elevate
Evanston initiative moves forward the goals to improve the coordination across a
diverse pool of employers and establishing pathways to enter careers in many sectors.
This work must continue if the City is to improve local employment; employing local
residents who live in close proximity to their workplace and will likely spend money
earned in Evanston is a successful outcome on many levels for the local economy. In
addition to building upon these relationships and establishing the pathways, the City
must work with employers on several issues that will further eliminate barriers to
employment and help make the most of wages earned. These issues include:
• Promoting access to high quality child care. For decades, access to high quality
and affordable childcare has served as a barrier to families, particularly for
women, when making employment decisions. A briefing paper from the YWCA,
highlights this need and provides a good background on this issue. As noted in
the paper, “When mothers receive help affording child, they are more likely to
obtain and maintain employment, and are better able to support their families and
gain financial security.”
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• Develop workforce housing programs. As the City has discussed different
methods to create and maintain affordable housing, employers could play a role
in this work. A report from 2011 by the Center for Housing Policy, highlights the
importance that affordable housing holds in creating jobs and stimulating
economic development. In particular it notes, “The availability of affordable
housing near jobs has been recognized by both employers and workers as an
important asset.”
• Examine opportunities to improve workplace conditions. Employers that work to
strike a balance between “purpose and profit” are called Certified B Corporations.
Through a certification process, businesses are evaluated on various social and
environmental performances, public transparency, and legal accountability.
These can include things like paid sick leave for employees, level of contributions
to local communities, incentives to employees, and integration of sustainability
into its mission. A 2016 Huffington Post article highlights the competitive
advantage this certification could have for businesses in the future.
Attachments:
STAR Goal Area: Economy & Jobs
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GOAL AREA: Economy & Jobs
Create equitably shared prosperity and access to quality jobs
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Introduction
The 6 objectives of STAR’s Economy & Jobs Goal Area work together to promote equitably shared prosperity and access to quality jobs. EJ-1: Business Retention & Development and EJ-3: Local Economy both focus on supporting existing businesses within the community to retain workers and drive expansion to create a self-reliant local economy. Economic development efforts should consider not only the number of businesses, but the mix of businesses that suit the community and respond to its needs.
Recognizing that a robust local economy also needs to attract and incubate new businesses, EJ-5: Targeted Industry Development and EJ-2: Green Market Development seek to focus industry clusters and promote emerging green industries that protect the environment while strengthening and diversifying the local economy. EJ-4: Quality Jobs & Living Wages evaluates workers’ quality of life through increased household income and living wages, while EJ-6: Workforce Readiness recognizes the importance of a skilled workforce to fulfill local business needs and take advantage of available job opportunities.
Objective Number Objective Title and Purpose Available Points
EJ-1 Business Retention & Development: Foster equitable
economic prosperity and stability by retaining and expanding businesses in
all neighborhoods with support from the business community
20
EJ-2 Green Market Development: Increase overall market demand for
products and services that protect the environment 15
EJ-3 Local Economy: Create an increasingly self-reliant community through
a robust local economy that strongly supports small independent businesses 15
EJ-4
Quality Jobs & Living Wages: Expand job opportunities that
support upward economic mobility, offer supportive workplace policies, and
pay living wages so that all working people and their families can afford
basic necessities without governmental assistance
20
EJ-5 Targeted Industry Development: Increase local
competitiveness by strengthening clusters of businesses, suppliers, and
associated institutions
15
EJ-6 Workforce Readiness: Prepare the workforce for successful
employment through increasing attainment of post-secondary education
and improving outcomes of workforce development programs
15
Total Points Available: 100
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ECONOMY & JOBS
EJ-1: Business Retention & Development 20 available points
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PURPOSE
Foster equitable economic prosperity and stability by retaining and expanding businesses in all neighborhoods with support from the business community
EVALUATION MEASURES
Community Level Outcomes
100% of points available through Outcomes Outcome 1: Businesses 7.5 Points
Demonstrate an increased number of business establishments in the jurisdiction over time
This outcome measure helps characterize the health of the region’s overall business development patterns. More business establishments provide employment opportunities and resources to residents and communities. For credit, show an increasing number of business establishments in the jurisdiction over 3 years. Applicants should submit data that most effectively indicates business development in the community over time. Ideally, analysis of local business licensing or economic development data would provide this data. If local jurisdiction data is not available, the applicant may submit data from the Census’ County Business Patterns. County applicants must use the “County” geographic area. Cities or towns may elect to use a
different geographical scale, such as county, Metro/Micropolitan Statistical Area or Zip Code, if it is a better representation of economic activity. Applicants must note the data source and geographic scale used in the STAR-provided Excel spreadsheet. To do this, go to American FactFinder2 and click “Advanced Search”. Then, follow these steps:
1. Select Topics from the blue box fields in the left margin. Then, click Program and select Business Patterns. Close Topics menu;
2. Select Geographies from the blue box fields in the left margin. Click Name from the tabs along the top;
3. Type the name of the jurisdiction in the search box and click Go;
4. Select the box next to the most appropriate geography and then select Add. If using ZIP Codes, select the geography with All 5-Digit ZIP Codes fully within/partially within…;
5. Close Geographies menu;
6. From the list of options, select the most recent Geography Area Series: County Business Patterns table;
7. Record the most recent year and the Number of establishments from the Total for all sectors row.
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If using ZIP Codes, the applicant may need to sum the totals for each ZIP Code. If this is the case, do not include any values from ZIP 99999 in the total; and
8. Record the values for the previous 2 years. This data can be accessed from the call out box along the left side of the webpage.
For verification, provide the total number of business establishments created in the jurisdiction for the most recent 3 years and upload a completed STAR-provided Excel spreadsheet. If local data was used, provide a short description of the data source used.
Outcome 2: Employment
7.5 Points
Part 1: Demonstrate the percentage change between the jurisdiction’s employment rate and the
national rate is 10% or better [Partial credit available]
--AND--
Part 2: Demonstrate the percentage change between the jurisdiction’s unemployment rate and
the national rate is 10% or better [Partial credit available]
Employment and unemployment rates are basic indicators of the economy. An increasing employment rate indicates that the local workforce has the skills needed for the jobs that are available. A decreasing unemployment rate signals that the economy is strong enough to provide jobs for those who are able to work. For full credit, show that the percentage of employed persons in the jurisdiction is at least 10% greater than the national percentage of employed persons and that the jurisdiction’s unemployment rate is at least 10% less than the national unemployment rate. Any values that meet these thresholds or are within the Margin of Error will receive full credit. Partial credit is available for achievement in either Part 1 or Part 2. Further, if jurisdiction does not demonstrate achievement in Part 1 and/or Part 2, partial credit may be earned by demonstrating a trend of improvement over the most recent 3-year reporting period. See Points Appendix for information on partial credit. Data for this outcome is available from the Census’ American Community Survey (ACS) through American FactFinder2. Open the ACS, then follow these steps:
1. Enter the following dataset in the Topic or Table Name field: S2301 – Employment Status;
2. Enter the city or county name in the State, County, or Place field. In some cases, the Metropolitan or Micropolitan Statistical Area may be a better representation of the community than the jurisdiction. Select the scale appropriately and note which scale is being used in the spreadsheet. The same scale must be used for both parts.
3. Click Go;
4. Select the most recent ACS 5-year estimates;
5. From the Population 16 years and over row, record the values for Employed – Estimate, Employed – Margin of Error, Unemployment rate, and Unemployment rate – Margin of Error in the STAR-provided Excel spreadsheet. For the Margin of Error values, do not include the +/-;
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6. For the national data, clear the jurisdiction from the search area and rerun query. Then, repeat steps 4 and 5, but for the National value. The spreadsheet contains imbedded formulas that will calculate whether or not threshold is met. If 1 or more of the values do not qualify for credit, applicants may receive partial credit by submitting trend data demonstrating an improvement in the jurisdiction’s Employed or Unemployment Rate over the past 3 years.
Using the previous 2 years of ACS 5-year estimates, enter the Employed and Unemployment rate data in the spreadsheet. The spreadsheet will indicate if the values qualify for partial credit. Note that Margin of
Error data is not used to demonstrate achievement of an improving trend. For verification, provide the most recent percentage of employed, the unemployment rate, and the completed STAR-provided Excel spreadsheet demonstrating achievement. Outcome 3: Equitable Employment 5 Points
Part 1: Demonstrate the percentages of employed are proportional to the population in the labor
force for each racial/ethnic group [Partial credit available]
--AND--
Part 2: Demonstrate unemployment rates are proportional to the population in the civilian labor
force for each racial/ethnic group [Partial credit available]
Limited disparities in community member employment and unemployment rates across races and ethnicities indicate that all community members are able to successfully find work. According to PolicyLink and the National Equity Atlas, racial differences in employment result from differences in education, training, and experience as well as other barriers to employment for workers of color, such as limited English language ability, immigration status, criminal records, lack of transportation access, and racial discrimination and bias. Local governments can work with local employers and institutions to remove these barriers, increase education, and promote job training programs for all community members.
In Part 1, the applicant must show that the percentage of employed and active military within each race and ethnicity cohort is greater than or equal to the proportion of that cohort in the labor force. In Part 2, the applicant must show that the unemployment rate within each race and ethnicity cohort is less than or equal to the proportion of that cohort in the civilian labor force. The unemployment rate in the Census only considers the civilian labor force. Partial credit is available for each cohort achieving the threshold. Data for this outcome is available from the Census’ American Community Survey (ACS) through American FactFinder2. Open the ACS, then follow these steps:
1. Enter the following dataset in the Topic or Table Name field: S2301 – Employment Status;
2. Enter the city or county name in the State, County, or Place field. In some cases, the Metropolitan or Micropolitan Statistical Area may be a better representation of the community than the jurisdiction. Select the scale appropriately and note which scale is being used in the spreadsheet. The same scale must be used for both parts.
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3. Click Go;
4. Select the most recent ACS 5-year estimates;
5. From the rows listing each Race and Hispanic or Latino origin, record the values for White, Black or African American, American Indian and Alaska Native, Asian, Native Hawaiian or other Pacific Islander, Some other race, Two or more races, and Hispanic or Latino origin (of any race) in the STAR-provided Excel spreadsheet; and
6. Given the Margins of Error for each cohort can vary and impact achievement of the threshold, enter the Margin of Error for Employed and Unemployment Rate in calculating the differences. Do not include the +/-.
The spreadsheet contains imbedded formulas that will calculate whether or not threshold is met for each cohort. Alternatively, the applicant may supply locally derived data, but such data must be reliable, accessible, and use similar employment definitions as used by the Census. Data must be submitted for White, Black or African American, American Indian and Alaska Native, Asian, Native Hawaiian or other Pacific Islander, Some other race, Two or more races, and Hispanic or Latino origin (of any race). For full credit, the applicant must demonstrate all cohorts meet the threshold for Parts 1 and 2. Partial credit is available for each cohort achieving the threshold. For verification in Part 1, provide the most recent annual employed value for each cohort. For verification in Part 2, provide the most recent annual unemployment rate for each cohort. For Parts 1 and 2, provide the completed STAR-provided Excel spreadsheet showing the calculations for each cohort.
Local Actions
70% of points available through Actions
Action 1: Partnerships and Collaboration
Formally engage with the business community on a monthly or quarterly basis to improve
economic conditions and address specific needs
Formal engagement should involve the local government seeking out and engaging the business community to better understand their needs and conditions, and work with them to address specific issues.
For example, the local government could work with the business community to improve processes, market and promote special events, support promotional campaigns for retail centers/corridors, and assist in recognition programs for successful businesses. Examples of entities from the business community that the local government may formally engage with include:
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• the local Chamber of Commerce; • a neighborhood or downtown business association; and/or • a communitywide Business Advocacy Team. For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based. Action 2: Partnerships and Collaboration
Appoint an advisory body to provide recommendations and represent the business community
in local decision-making
The advisory body should be made up of a variety of community business representatives and have a formal role in advising the local government on business community trends, conditions, and activities. The advisory body may also function to provide education to local business on government-provided services, provide updates to local business on major projects that will support businesses, and provide opportunities for networking between business with similar goals and aspirations. Example of advisory bodies include:
• Minority-Owned or Women-Owned Business Advisory Committees;
• Small Business Development Advisory Boards;
• Economic Development Boards; and/or
• An economic advisory group to the local government economic development office. Suggestions for membership in this advisory body include small business owners; minority small business
owners; woman small business owners; prime contractors; architectural or engineering consultants; lending institutions; small business technical assistance organizations; minority business organizations; and/or women’s small business organizations. For verification, provide the name of the group; year established; a link to or documentation of their work;
and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based.
Action 3: Partnerships and Collaboration
Engage in regional coordination with other governmental, public, private, and non-governmental
entities to attract and retain businesses in the region
Examples of formal regional coordination include: • pooling resources to attract companies to the region; • demonstrating regional planning for business development; • formal regional networks, such as a working group of metropolitan mayors; and/or
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• engaging in regional tax-base sharing with other local governments. For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based.
Action 4:
Enforcement and Incentives
Utilize tax incentives to retain or expand businesses
Businesses that choose to remain or expand provide a value to a community. Recognizing this value created, local governments may choose to encourage the decision to remain or expand through the offering of tax
incentives that reduce the financial burden on the business. Examples of tax incentives include real and/or personal property tax abatement; local sales tax rebates; tax increment financing (TIF); and/or other similar local incentives. For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met.
Action 5: Enforcement and Incentives
Provide direct financial assistance to businesses
Direct financial assistance may take the form of private activity bonds; industrial development bonds; grants and loans; revolving loan funds; and/or gap financing. For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met. Action 6: Enforcement and Incentives
Support business development activities in special investment zones
Examples of special investment zones supported within the jurisdiction can include: Business Improvement Districts (BIDs); Enterprise Zones (EZs); Special Service Areas (SSAs); Innovation Districts; or other similar districts. Since special investment zones often involve taxes and regulatory relief, they should be established through an official action of the local or state government. The zones do not need to be designated through legislation, but having only banners or maps advertising the district is not sufficient for credit in this action.
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For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met.
Action 7: Programs and Services
Provide direct services and trainings tailored to the needs of the business community
Services and trainings do not need to be offered free of charge, but they should be widely advertised and available to a significant portion of the business community. Examples include business training for micro-enterprise and/or home based businesses; management training; consulting services; research services; and/or regulatory guidance.
For verification, provide the program name; year created; and a brief description of how the intent of this action is met. Action 8: Programs and Services
Provide focused support, resources, and services to young entrepreneurial companies through
business incubators
Business incubators foster entrepreneurship and contribute to local job growth. They are dedicated toward growing successful startup and early stage companies. Incubator strategies vary. Some are located in a physical space and provide networking and coaching opportunities, while others operate virtually. For credit, describe the type of assistance provided over the past 4 years. The local government does not need to be directly involved in the business incubator. If the incubator is located outside the jurisdiction, the applicant must describe how it serves entrepreneurs located within the jurisdiction. Examples of assistance include management and financial guidance; technical assistance and consulting; affordable rental space; shared equipment such as servers and copy machines; and/or technology
infrastructure such as phone and internet and technical support.
For verification, provide the program name; year created; and a brief description of how the intent of this action is met. COMMUNITIES LEADING THE WAY
Boulder, CO: The Boulder Small Business Development Center provides robust workshops, training, and consulting for local businesses and individuals.
Frederick, MD: The Frederick Innovative Technology Center, Inc. (FITCI) is an example of a small, but
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growing, business incubator that provides programs, facilities, coaching/mentoring, peer-networking, and other entrepreneurial support services. In 2010, FITCI provided a 150% annual return on investment to the City of Frederick and 158% to Frederick County through direct taxes paid by FITCI clients and program graduates.
Portland, OR: The Portland Development Commission’s work is strongly guided by the City’s 5-year Economic Development Strategy and Neighborhood Economic Development Strategy, which emphasize healthy neighborhoods and social equity as fundamental drivers of economic sustainability.
Seattle, WA: The Grow Seattle Fund offers long-term, below market rate financing for growing small to medium business. It is a partnership between the City of Seattle, the National Development Council’s Grow America Fund, and the Seattle Foundation.
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ECONOMY & JOBS
EJ-2: Green Market Development 15 available points
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PURPOSE
Increase overall market demand for products and services that protect the environment
EVALUATION MEASURES
Energy efficient and environmentally responsible products can drive local economic activity in emerging and expanding green industries. Private sector energy and water cost savings can be converted to profits or diverted to other investments. Public sector savings represents a more efficient use of taxpayer dollars. This objective quantifies the local demand for green products and rewards local actions to spur greater use of
and demand for these products. Community Level Outcomes
70% of points available through Outcomes Outcome 1: Greenhouse Gas Intensity 3.5 Points
Demonstrate decreased greenhouse gas (GHG) intensity over time
Greenhouse gas (GHG) intensity, unlike absolute or fixed GHG emissions reductions, allow emissions levels to adjust to the underlying fluctuations in economic activity, as measured in gross domestic product (GDP). A report by the World Resources Institute finds that because the primary factors influencing GHG intensity are energy efficiency and fuel consumption, measuring decreased GHG intensity over time reflects local choices to use more efficient, greener energy sources. STAR has chosen to evaluate GHG intensity over time because it can be linked with other policy goals, such as economic growth, poverty reduction, and energy security.
For credit, the applicant must show a decrease in GHG intensity for the jurisdiction over time, compared to a baseline year not predating 2000. Calculating this outcome requires 2 completed GHG inventories to determine GHG emission levels and GDP for the baseline year and comparison year. See CE-2: Greenhouse Gas Mitigation for more information on GHG inventories.
To calculate GHG intensity, use this formula: GHG Emissions GDP
GDP data can either be evaluated at the jurisdictional level using local data or from the U.S. Bureau of Economic Analysis (BEA) at the Metropolitan Statistical Area (MSA) scale. If using BEA data, select the following dataset: Gross Domestic Product by Metro Area, GDP in current dollars’ link, All Industry Total. Choose the appropriate MSA and data for the corresponding years used in the GHG inventories used for this objective.
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Because the above method assumes that the GDP for the entire MSA is an accurate representation of the GDP of the applicant jurisdiction, if the applicant jurisdiction doesn’t feel that the GDP for the entire MSA is an accurate reflection of their jurisdiction’s GDP, the jurisdiction can submit locally sourced data instead if it is available. For verification, provide the most recent value of GHG intensity, a link to or upload a summary or relevant section of the referenced GHG inventories, and a completed STAR-provided Excel spreadsheet. The summary of relevant sections of GHG inventories may be the same as used in CE-2: Greenhouse Gas Mitigation.
Outcome 2: Green and Energy Certified Building Stock 3.5 Points
Part 1: Demonstrate that 5% of more of residential units are certified through comprehensive
green building programs or energy programs
--AND--
Part 2: Demonstrate that 5% or more of commercial and industrial building stock is certified
through comprehensive green building programs or energy programs
[Partial credit available]
Programs that certify the “greenness” of buildings have been on the rise since the mid-2000s. Based on data from the U.S. Green Building Council, over 21,500 commercial buildings in the United States have achieved certification through LEED Building, Design, & Construction, LEED Operations & Maintenance, and LEED Interior Design and Construction. Additionally, an average of 7,000 buildings, representing over 1.5 billion square feet, are certified annually through the EnergySTAR program. Although the number of certified buildings represent a fraction of the total buildings in the United States, programs like these provide important guidance and structure for market transformation. They often drive innovative approaches to design and construction while ensuring clients’ expectations are met. Such practices provide testing grounds for new performance-based products and influence policies or code development. Over 200 cities and counties have adopted ordinances requiring LEED certification communitywide or applied to municipal buildings. Some programs, like LEED, are intended as comprehensive evaluation tools that consider several components, including water, energy, indoor air quality, site landscaping, and materials. Because energy is a significant factor in green market development, this outcome also includes certification programs specific to building energy systems. For Parts 1 or 2, use the STAR-provided Excel spreadsheet to collect, analyze, and calculate these values based on the steps below. For credit in Part 1, the applicant must demonstrate that 5% or more of residential units are green or energy certified, in accordance with a STAR-Qualifying national certification program or locally designed program. STAR-Qualifying national residential certification programs include Enterprise Green, LEED Homes, the National Green Building Standard (Performance Path only), EnergySTAR Home and HERS Rating (score of
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50 or lower). Data for the EnergySTAR single-family homes and HERS Rating may need to be gathered locally as there is not an existing database of these properties at the jurisdictional level. Robust local, regional, or state programs may also qualify for credit. Such programs must be comprehensive green or energy-focused and involve measurement and verification of performance. STAR will review local programs to determine eligibility for credit.
To calculate Part 1, follow these steps:
1. Determine the total number of residential units in the jurisdiction. This number can be obtained from
the most recent 5-year estimate in American FactFinder2, Table S1101. Note that residential units include single-family and multi-family units.
2. Identify the number of certified units per program. Use the STAR-provided Excel spreadsheet. Count multi-family units within a green certified building individually (i.e. 200 apartments in a LEED BD+C certified building would be counted as 200), unless the description indicates that the certification is only applicable to common areas.
3. Insert values into STAR-provided Excel spreadsheet to calculate percentage. For credit in Part 2, the applicant must demonstrate that 5% of the commercial and industrial building stock is green or energy certified, in accordance with a STAR-Qualifying national certification program or locally designed program. STAR-Qualifying national building certification programs include Green Globes, LEED BD+C, LEED O+M, LEED ID+C, Living Building Challenge, and EnergySTAR Commercial/Industrial. Local programs may be comprehensive or energy-focused, but must involve verification of performance. STAR will review local programs to determine applicability for credit. To calculate Part 2, follow these steps:
1. Determine whether reporting will be in total buildings or by square footage.
• Square footage provides a more accurate assessment of the total area certified and addresses major variations in a community’s building stock. However, this information may be difficult to obtain. Therefore, the applicant may report based on total number of buildings or total square footage of building stock.
2. Identify the number of certified buildings or square footage.
• Do not include multi-family units unless the description indicates that the certification is only applicable to common areas.
• As EnergySTAR Commercial is an annual labeling certification program, only count the most recent full calendar year of labelled buildings.
• Similarly, if the locally identified programs are on an annual labelling cycle, only count the most recent full calendar year to report.
• All other programs may be counted as cumulative totals, up to and including the most recently reported year by the certifying body.
3. Insert values into STAR-provided Excel spreadsheet to calculate percentage.
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For partial credit, applicants may demonstrate achievement in either Part 1 or Part 2. See the Points Appendix for information regarding partial credit. For verification, provide the most recent percentage of residential units and commercial/industrial buildings or square footage receiving certification and the completed STAR-provided Excel spreadsheet. Outcome 3: Green Power
3.5 Points
Option A: Achieve status as a Green Power Community
--OR--
Option B: Demonstrate that the local government, businesses, and residents collectively use
green power in amounts that meet or exceed EPA’s Green Power Community usage
requirements [Partial credit available]
The EPA’s Green Power Communities program provides cities, towns, and counties a platform for documenting the annual renewable energy used by local government, businesses, and residents and a threshold for qualifying performance. As of 2016, 61 U.S. cities and counties were participating in the program. In Option A, communities that are actively participating in the EPA’s Green Power Communities program are awarded for their involvement. Involvement requires not only meeting usage thresholds, but also becoming a Green Power Community Partner and reporting data annually. Communities that can demonstrate that they are listed will receive full credit for this outcome. For verification in Option A, provide a copy of Green Power Community Partnership agreement, the most recent annual green power usage (kWh), and the percentage green power reported. In Option B, the applicant may demonstrate that the amount of green power used by local government, businesses, and residents collectively meets or exceeds the criteria for Green Power Community usage
requirements. For verification in Option B, supply the most recent annual green power usage (kWh) and the percentage green power used. As this Option does not require annual reporting or formal partnership, partial credit will be awarded for achievement. See the Points Appendix for information regarding partial credit.
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Local Actions
70% of points available through Actions
Action 1:
Plan Development
Amend existing local economic plans and strategies to focus market demand for green jobs,
technology, products and services
Strategies to increase market demand for green jobs, technology, products, and services can include incorporation into local or regional economic development plans. Examples of strategies that can increase demand include: • promotion of energy efficiency and green construction certifications; • incentives to encourage private buildings to achieve energy efficiency and green construction certification; • development of green jobs programs; • behaviors that transition away from fossil fuel-based economies; and • advancing the use of sustainable materials, technologies, and services. For credit, plan must clearly articulate a strategy that integrates overall economic development goals with the reduction of environmental risks and ecological scarcities. For verification, provide the plan title; year adopted; a link to or copy of the plan; and a brief description of how the intent of this action is met.
Action 2: Policy and Code Adjustment
Adopt policies and regulations that increase overall market demand for green buildings and
associated materials, renewable energy products and infrastructure, and recyclable products
Examples of policies and regulations that increase green market demand include:
• requirements for new buildings or major renovations to be green certified;
• requiring a HERS rating at point-of-sale for homes;
• solar or wind access ordinances; and
• unit-based or pay-as-you-throw pricing for municipal solid waste. This action must apply communitywide, not just for local government properties or services. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met.
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Action 3: Policy and Code Adjustment
Review and amend zoning regulations to remove barriers or provide flexibility for green
businesses
In many communities, existing zoning and planning regulations were drafted without taking into account emerging green practices such as on-site electrical generation and energy/water efficiency strategies. Communities should work with their planning and regulatory departments to identify and address common barriers preventing green businesses from existing in the community. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description
of how the intent of this action is met.
Action 4: Policy and Code Adjustment
Establish regulations or zoning that incentivize district-scale sustainability projects
District-scale sustainability projects involve a combination of sustainable development principles applied to a specific location or cluster within a municipality. A 2014 scan of district-scale sustainability projects provides examples of several types of frameworks that have been defined, including LEED for Neighborhood Development, 2030 Districts, EcoDistricts, and the Living Building Challenge. For credit, the applicant must demonstrate that regulations or zoning codes have been adopted that provide a cohesive pathway toward enabling district-scale sustainability efforts. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met.
Action 5: Partnerships and Collaboration
Partner with other local governments, community groups, and private entities in the region to
articulate an overarching sustainable economic development strategy and work collaboratively to
increase demand for green products and services
The overarching sustainable economic development strategy for the region might include: • status and characteristics of the region’s green collar workforce; • expected impact of the region’s green initiatives on future labor requirements; • linking green collar workforce training with regional green market development strategies; and • identifying the needs and challenges for the region’s businesses and workforce training providers. For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based.
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Action 6: Education and Outreach
Create educational materials to define the larger vision of economic sustainability as one that
proactively fosters green businesses, green jobs, and green practices
Educational materials can be designed for a variety of audiences, including homeowners, renters, visitors, commuters, and/or business owners. These materials should include information on how the adoption of energy and water efficiency strategies, renewable energy consumption, green building practices, and the benchmarking building performance can save consumers money and contribute to their economic sustainability.
For verification, provide a brief description of how your education and outreach campaign meets the intent of this action. Submittal must include a series of efforts designed to inform the public about the issue. If applicable, provide a link to or upload supporting materials. Action 7: Practice Improvements
Create environmentally preferable purchasing for local government procurement of safe, healthy,
and environmentally responsible products
Environmentally preferable purchasing prioritizes the procurement of goods and services that are safe for humans and the environment, or less harmful than competing goods and services that serve the same purpose.
For credit, EPP must provide guidance or specifications for at least 4 of the following 8 products types: • recycled content products; • energy efficient lighting; • green cleaning products; • green computers and office equipment;
• water-efficient products; • environmentally preferable papers (other than recycled content); • environmentally friendly ink; and/or • other (not identified in the list above). For verification, provide the name of the practice improvement; a link to or copy of the annual report, if applicable; and a brief description of how the intent of this action is met. Action 8: Programs and Services
Create programs that directly help businesses transition to new green practices
Examples of programs to help businesses transition to green practices include:
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• restaurant composting; • preferential government contracting for environmentally sustainable practices; • product bans, such as disposable shopping bags; • professional waste or energy audits; • utilizing tax credits and other incentives for energy efficiency upgrades; and • investment in energy efficiency and renewable energy availability and financing programs. For credit, program must apply directly to businesses and delivered with the intent of transitioning to green practices. Green business promotion should be submitted under Action 9.
For verification, provide the program name; year created; and a brief description of how the intent of this action is met.
Action 9: Programs and Services
Implement a green business promotion program The local government, chamber of commerce, a local nonprofit, or a combination of these organizations may undertake a green business promotion program to recognize local businesses that have adopted green practices. Green business promotion programs may be conducted at a regional or state level, such as the Vermont Green Business Program, but the applicant must then demonstrate that local businesses are participating.
For verification, provide the program name; year created; and a brief description of how the intent of this action is met.
COMMUNITIES LEADING THE WAY
Boise, ID: The Boise Greenhouse incubator is a City of Boise project, in partnership with the Idaho Small Business Development Center at Boise State University (ISBDC). The City of Boise has partnered with Boise State University's Small Business Development Center to open The Greenhouse, an incubator with a focus on clean energy companies. The City provides funding and prepared the occupied space for use. ISBDC provides staff support.
Evanston, IL: The purpose of the Evanston Green Building Ordinance is to promote the public health, safety, and welfare by requiring that certain new construction projects, and the renovation of certain existing buildings, within the City of Evanston, employ sustainable design practices and/or building materials to promote energy conservation and improve environmental quality. Sustainability measures for new construction include Sustainable Sites, Water Use, Lighting, Mechanical Systems, Alternative Energy, Building
Envelope, Materials and Reuse, and Indoor Environmental Quality.
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ADDITIONAL RESOURCES
The National Association of Counties’ Green Purchasing Toolkit helps counties reduce negative impacts on the environment without compromising on cost or performance. The toolkit contains case studies illustrating counties that have saved money through lower upfront costs, reduced operating costs, and substantial costs avoided associated with hazardous material disposal after purchasing green products.
The EPA’s Guide to Purchasing Green Power discusses the costs and benefits of green power and explains the various green power options.
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ECONOMY & JOBS
EJ-3: Local Economy 15 available points
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PURPOSE
Create an increasingly self-reliant community through a robust local economy that strongly supports small independent businesses
EVALUATION MEASURES
The composition of a community’s economic establishments and business activities impacts numerous components of local sustainability, including social embeddedness, economic competition and resiliency, and community character. A strong and thriving local economy is driven by small independent businesses and
local transactions that compound positive financial impact beyond initial purchases. This objective addresses how money is spent, saved, and circulated within the local economy of a community. Community Level Outcomes
100% of points available through Outcomes Outcome 1: Community Self-Reliance 5 Points
Option A: Demonstrate that 50% of import sectors have increasing location quotients over the
past 3 years
--OR--
Option B: Demonstrate that the percentage of import sectors with increasing location quotients
has increased over the past 3 years [Partial credit applies]
Growing and strengthening local businesses and commerce within a community contributes to economic sustainability and resilience. By focusing on import substitution strategies to replace imports with locally produced goods and services, communities can fortify local employment and the economy to endure market downturns, despite trends towards increasing globalization. This outcome uses location quotients (LQs), which compare an area’s business composition to that of a larger area. Location quotients identify export sectors in an area, which are industries that produce more of a good or service than is needed to meet area demand (LQ greater than 1.0), and import sectors, industries that produce less than or just enough to meet area demand (LQ less than or equal to 1.0). For full credit in Option A, the applicant must demonstrate that 50% or more of the community’s import sectors have experienced increasing location quotients over the past 3 years (moving from less than 1.0 towards 1.0). Applicants must calculate changes in the location quotients for all 3-digit sub-sector North American Industry Classification System (NAICS) classifications for the most recent 3-year period and determine the percentage of sectors with location quotients less than or equal to 1.0 that experienced an increase in the location quotient.
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Data is available at the county level from the U.S. Bureau of Labor Statistics (BLS) Location Quotient Calculator in the Quarterly Census of Employment and Wages. Follow this steps:
1. Select the U.S. Total as the base area, the county in which the jurisdiction is located for the Analysis Area, All Industries as the base industry, and the sub-sector for 3-digit NAICS classification.
2. Run the analysis and download the results for the most recent year available and each of the prior 2 years to show the trend over time.
3. Exclude sectors for which data is not calculable (NC) or not disclosable (ND).
4. Enter data into the STAR-provided Excel spreadsheet.
Alternatively, use state or jurisdictional data if available and compare to the U.S. total base data. Review DOL’s Help & Tutorial website if unfamiliar with the location quotient calculator. For verification in Option A, provide the percentage of import sectors with increasing location quotients over the past 3 years, the downloaded results from the Location Quotient Calculator, and the completed STAR-provided Excel spreadsheet demonstrating accomplishment. For partial credit in Option B, the applicant must demonstrate that the percentage of import sectors with increasing location quotients has increased over the past 3 years. Applicants will perform the same analysis from Option A. Applicants must calculate changes in the location quotients for all 3-digit sub-sector NAICS classifications for the most recent 3-year period, and the 2 previous 3-year periods, to determine the percentage of sectors with location quotients less than or equal to 1.0 that experienced an increase in the location quotient. For example, if the most recent years of data analyzed were 2013-2015, the second analysis would use 2012-2014, and the third would use 2011-2013. Applicants must then demonstrate that the percentage of import sectors with increasing location quotients has increased over these 3 time periods. For verification in Option B, provide the most recent percentage of import sectors with increasing location
quotients, the change in the percentage of import sectors with increasing location quotients over the 3 analyses, the downloaded results from the Location Quotient Calculator, and a completed STAR-provided Excel spreadsheet demonstrating achievement. Outcome 2: Local Financial Institution Deposits 5 Points
Increase the total funds deposited in locally owned and operated financial institutions over time
Locally owned and operated financial institutions, such as banks and credit unions, can strengthen local economies by allowing money to circulate locally and providing financing for local infrastructure and investment projects. For credit, the applicant must demonstrate an increase in the total funds deposited in locally owned and operated financial institutions over the most recent 3-year period for which data is available.
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Retrieving Data for Banks The Federal Deposit Insurance Corporation (FDIC) promotes public confidence in the U.S. financial system by insuring bank deposits up to a certain amount. As part of its work, FDIC tracks deposits in every financial institution it insures. Start by retrieving FDIC reports for all banks headquartered within the city, MSA, or county for the most recent 3 years available. Follow these steps:
1. From the FDIC’s homepage, select the Industry Analysis dropdown menu tab, then Bank Data & Statistics, then Summary of Deposits;
2. Select the most recent date in the Data as of field. All data sets end on June 30.
3. For selecting the geographic area:
• Counties will select the State and click Continue. Then select the appropriate county and click Continue.
• Cities within an MSA will select the MSA in the Metropolitan Statistical Area field and click Continue.
• Cities outside an MSA will select the State and click Continue. Select the appropriate county from the list and check the Pick List: City option. Click Continue. Select the City and click Continue.
4. From the report, create a list of all banks headquartered in the geographic area. The city identified in the greyed line indicates where it is headquartered. Enter this in the STAR-provided Excel spreadsheet.
5. Record the data in the Deposits ($000) column for each bank headquartered in the geographic area for the most recently available data into the STAR-provided Excel spreadsheet.
6. Run the analysis again for each of the preceding 2 years and record Deposits ($000) data in the STAR-provided Excel spreadsheet. Retrieving Data for Credit Unions The National Credit Union Administration (NCUA) regulates, charters, and supervises federal credit unions and insures the deposits of all federal credit unions and most state-chartered credit unions. There are likely to be more credit unions headquartered in the MSA than banks so the amount of data to collect should increase. Start by retrieving NCUA data for all credit unions within the city, MSA, or county for the most recent 3 years available. Follow these steps:
1. Open the Research a Credit Union tool.
2. Select Active from the dropdown list for Credit Union Status.
3. Select the State and enter the city. Counties will need to enter all cities within their jurisdiction. Cities within an MSA will need to repeat these steps for all cities within the MSA. Cities outside an MSA may use the list generated.
4. Print the list generated to PDF and then copy and paste into a spreadsheet. Make sure to keep the
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Charter Numbers intact.
5. Click View on the first credit union listed.
6. Select Request FPR on the left side of the Results listing.
7. Select the radio button next to I want to view a 2-page FPR summary for 1 credit union online. Click OK.
8. Select the most recent Report Cycle from June 30. For Report Interval, select 2 – Annual. Click Financial Summary.
9. Record the Amount for the June-Year column from the row TOTAL SHARES & DEPOSITS in the STAR-provided Excel spreadsheet.
10. Click back and adjust the most recent Report Cycle to the June 30 for the preceding year. Click Financial Summary and repeat Step 9.
11. Click back and adjust the most recent Report Cycle to the June 30 of 2 years prior. Click Financial Summary and repeat Step 9.
12. Click back and change Report Cycle back to most recent June 30 year. Change the Charter Number to the next Credit Union on the list. Repeat process for gathering TOTAL SHARES & DEPOSITS for all active Credit Unions in the geographic area. Note that FDIC data is provided in thousand dollar units while NCUA data is in dollars. The STAR-provided spreadsheet will convert the summed FDIC values to dollars. For verification, provide the most recent annual percent change, the 3-year average change in deposited funds, and a completed STAR-provided Excel spreadsheet demonstrating achievement.
Outcome 3: Small Businesses 5 Points
Option A: Demonstrate there are at least 20 small businesses per 1,000 residents for cities
--OR--
Option B: Demonstrate there are at least 31 small businesses per 1,000 residents for counties
[Partial credit available]
This outcome measures the number of small business firms per 1,000 residents to demonstrate an effective density of small businesses throughout the community to support the local economy. The U.S. Small Business Administration’s Office of Advocacy defines a small business as an independent business having fewer than 500 employees. Independent businesses are at least 50% owned by residents, workers, a cooperative, or the community itself and are subject to local owner decision-making as opposed to remotely prescribed constraints or conditions. Money spent at these small, local, and independent businesses circulates and recirculates through the local economy at a greater magnitude than money spent at other types of businesses. This enhanced local economic multiplier effect is the product of increased direct spending by small businesses for their operations, indirect spending by small businesses at other local businesses, and induced spending of consumers within
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the local economy. The thresholds for this outcome were based on an analysis of 2013 data from the Census’ Statistics of U.S. Businesses (SUSB). In the analysis, it was found that of 917 Metropolitan Statistical Areas, the small business concentration in the top 25% was 20 or greater per 1,000 residents. Similarly, in an analysis of 1,849 counties in the U.S., the small business concentration in the top 25% was 31 or greater per 1,000 residents.
Data for this outcome is available at the MSA and County scales from the SUSB Annual Data Tables by Establishment Industry. Data is released approximately 2.5 years after the surveyed year. For instance, SUSB
data for 2013 was released in the Spring of 2016. Use the most recently released data available for analysis. Alternatively, if local data is available that is more appropriate to a city-scale or more current, it may be substituted for SUSB data. Local data may be available from business licensing office, online data portal, or chamber of commerce. To access the SUSB data, start by selecting the most recent Annual Data Table by Establishment Industry and download the Excel file for either the Metropolitan Statistical Area (MSA) or County, whichever is most appropriate. Convert the data to a table and filter to show the table rows containing the appropriate MSA or County name. For Option A, cities follow these steps:
1. Convert the data to a table and filter to show the table rows containing the appropriate MSA;
2. Filter the NAICS Description column to Total and the Enterprise Employment Size to 08: <500;
3. Record the value listed in the Number of Firms column on the STAR-provided Excel spreadsheet;
4. Retrieve the Census’ Population Estimates for Metropolitan and Micropolitan places for the same year as the SUSB data and enter in the STAR-provided Excel spreadsheet; and
5. The number of small and independently owned businesses per 1,000 residents will auto-calculate.
For full credit in Option A, the applicant must demonstrate that there are at least 20 small businesses in the MSA per 1,000 residents. If using local data at the city scale, be sure that the count is measuring firms, not establishments, and that the population estimate used is from the same year and scale as the data. For Option B, counties follow these steps:
1. Convert the data to a table and filter to show the table rows containing the appropriate County;
2. Sum the Number of Firms for the following Enterprise Employment Size categories:
• 02: <20;
• 03: 20-99; and
• 04:100-499.
3. Record this value on the STAR-provided Excel spreadsheet.
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4. Retrieve the Census Population Estimate for the same year as the SUSB data using the Census’s American FactFinder2. And enter in the STAR-provided Excel spreadsheet; and
5. The number of small businesses per 1,000 residents will auto-calculate. For full credit in Option B, the applicant must demonstrate that there are at least 31 small businesses in the county per 1,000 residents. If using local data at the county scale, be sure that the count is measuring firms, not establishments, and the population estimate used is from the same year as the data.
For partial credit in either option, show an increasing number of small businesses per 1,000 residents over the most recent 3 years for which data is available. Follow the same methodology as in Option A or Option B, but retrieve the 3 most recent years of available data from SUSB and population estimates or local sources. Use the STAR-provided Excel spreadsheet to document all 3 years. For verification, provide the number of small businesses per 1,000 residents for the most recent year and a completed STAR-provided Excel spreadsheet demonstrating accomplishment. If using local data, applicants must also provide a short description of any local data source used in the Notes/Comments area of the spreadsheet.
Local Actions
70% of points available through Actions
Action 1: Inventory, Assessment, or Survey
Conduct an assessment of local economic conditions, including economic leakage and targeted
sectors for future investment
For applicants that have not yet conducted a full analysis of the local economy and economic leakage, an overview is provided below: First, define the geographic scope for which to analyze business ownership patterns and producer-consumer linkages. The economic leakage analysis for the defined geography should identify where money is spent outside the local economy.
Beyond analyzing the BLS Location Quotient Calculator data in Outcome 1, suggested assessment methodologies include: • retail leakage analysis comparing actual sales with estimated demand for area households by retail category using retail sales data and BEA consumer spending data; or • calculating supply and demand ratios using IMPLAN (pay site) or BEA’s Regional Input-Output Multiplier (RIMS II) data. The assessment should then identify key sectors that represent opportunities to recapture commerce locally.
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These sectors may coincide with the targeted industries identified in EJ-5: Targeted Industry Development. Communities should also consider sectors that: • would respond favorably to income substitution strategies fulfilled by local businesses; • could become exporters with targeted incentives in place; • would considerably hurt the local economy if they were to decline; • provide essential goods and services, such as food, water, broadband, waste management, and energy, since demand is likely to continue and would generate ongoing employment for local workers; and/or
• represent goods and services from unique and socially or culturally diverse businesses that have a strong local identity. For the key sectors identified, the community should: • determine economic and policy barriers to economic localization; • identify gaps in value chain infrastructure and market channels; and • assess the size, structure, and strength of local business networks, the number and size of locally owned and community-based businesses and the quality of both horizontal and vertical linkages within the value chain of producers, distributors, and retailers. For verification, provide the title; year published; a link to or copy of the study; and a brief description of how the intent of this action is met.
Action 2: Plan Development
Adopt an economic localization plan to increase local production for local consumption and
export
Economic localization is the process of shifting an economic area, often a city or region, towards more localized economic production of goods and services that are also consumed locally. An economic localization plan should determine how economic development efforts, planning initiatives, and zoning regulations can support local production for local consumption, sustainable economic growth, and continued viability for local businesses. Ideally, the plan should use assessment findings from Action 1. The plan should develop strategies to capitalize on opportunities for increasing local ownership, meeting local demand for goods and services, and resource sharing for small businesses. It should also identify strategies to strengthen existing business networks, create new urban-rural linkages, and increase commerce between businesses with high value chain linkages. For verification, provide the plan title; year adopted; a link to or copy of the plan; and a brief description of how the intent of this action is met.
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Action 3: Policy and Code Adjustment
Promote purchasing preferences for locally produced goods and services in the local government
and anchor institutions
Some local governments have adopted policies that require local purchasing or give bid preference to locally sourced products. Anchor institutions, such as hospitals and universities, can adopt similar purchasing policies. For credit, the local government and a varying number of anchor institutions must have local purchasing policies in place. The following are requirements for the number of anchor institutions in the community that must have local purchasing policies or bid preferences in place, in addition to the local government:
• community population less than 100,000 – 1 anchor institution plus the local government;
• community population 100,000-500,000 – 2 anchor institutions plus the local government; and
• community population 500,001 or greater – 3 anchor institutions plus the local government. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met. Action 4: Education and Outreach
Create or support promotional campaigns to bank locally, buy locally, or buy from small and
independent businesses and retailers
For credit, the campaign should be a sustained effort to promote local banking, or purchasing from local, small, and/or independent businesses. It is recommended that the campaigns include creation of an online mapped directory of local and community-based businesses, banks, and credit unions. The American
Independent Business Alliance provides useful guides and tips on creating and maintaining effective buy local campaigns. For verification, provide a brief description of how your education and outreach campaign meets the intent
of this action. Submittal must include a series of efforts designed to inform the public about the issue. If applicable, provide a link to or upload supporting materials.
Action 5: Enforcement and Incentives
Provide incentives to small businesses in the form of direct financial assistance or tax incentives
Small independent businesses that choose to open, remain, or expand in the community provide value in the way of increased economic competition and resiliency and enhanced community character. Recognizing this value, local governments may encourage the decision to start a new business, remain in the community, or expand local operations through the offering of direct financial assistance or tax incentives that reduce financial burdens.
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Direct financial assistance may take the form of: • private activity bonds; • grants and loans; • revolving loan funds; and/or • gap financing. Examples of tax incentives include: • real and/or personal property tax abatement; • local sales tax rebates;
• tax increment financing (TIF); and/or • other similar local incentives. These incentives must be targeted to the small business community for credit. For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met. Action 6: Enforcement and Incentives
Provide incentives for businesses that use materials produced within the region and sell their
products within the region
Local businesses can adopt practices that support the local economy such as sourcing materials produced within the region, selling products locally, and preserving local history and culture. The food, energy, retail, and manufacturing industries provide good opportunities to produce goods and services locally for local consumption. Local governments can provide incentives to support these opportunities.
For example, the City of Louisville, KY provides a low-interest agribusiness loan that is targeted to assist businesses in certain Louisville neighborhoods in processing foods grown by Kentucky farmers. Additional examples of incentives include: • sales tax reduction or rebates; • zoning incentives; and/or • publicity for sectors and businesses adopting best practices. For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met.
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Action 7: Programs and Services
Provide support services to targeted sectors to strengthen local value chain infrastructure and
develop market channels
Examples include trainings and programs focused on closing gaps in the physical, virtual, or organizational value chain infrastructure identified in the local economic assessment (Action 1) and developing new market channels for commerce.
In the local food system, for example, a physical food hub with warehouse space that works to aggregate, store, and distribute produce from numerous small growers enables broader market reach and can reduce costs. Alternatively, a virtual food hub may provide networking services that enable growers to achieve
greater economies of scale in purchasing inputs, learn new techniques, or access new markets. These types of support services can be sponsored by the local government or hosted in partnership with technical institutions, universities, and other non-governmental organizations. Services may also be provided in the local jurisdiction or the broader region, but the applicant jurisdiction must have access to and actively be utilizing the support services.
For verification, provide the program name; year created; and a brief description of how the intent of this action is met.
Action 8: Programs and Services
Connect entrepreneurs and business owners with lenders and investors to facilitate investment
in the local economy
Examples of efforts to connect entrepreneurs and business owners with lenders and investors can include: • business meet-ups;
• entrepreneur or networking events; and/or • online local directories of businesses in related industries. For verification, provide the program name; year created; and a brief description of how the intent of this action is met.
Action 9: Programs and Services
Support import substitution strategies that positively impact key sectors of the local economy
Import substitution strategies support a localized circular economy that reduces reliance on long-distance inputs, minimizes waste and pollution, and strengthens local economic resiliency by replacing imported goods with locally produced goods or by-products. Strategies can include the intentional replacement of imported
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goods or inputs with local goods, or the use of waste or production by-products for use in other industries’ goods or services. Examples of import substitution strategies include: • targeted loans to businesses that fill local value chain gaps; • conversion of waste by-products in 1 local industry for use in another; and • efforts to intentionally provide locally produced essential goods and services, such as food, water, broadband, waste management, and energy.
For verification, provide the program name; year created; and a brief description of how the intent of this action is met. COMMUNITIES LEADING THE WAY
Cambridge, MA: To better understand the local economy, the City of Cambridge worked with consultants to conduct a study that identified economic performance and leakage. Cleveland, OH: Launched in 2008 by a working group of Cleveland-based institutions (including the Cleveland Foundation, the Cleveland Clinic, University Hospitals, Case Western Reserve University, and the municipal government), the Evergreen Cooperative Initiative is working to create living-wage jobs in 6 low-income neighborhoods. The initiative was designed to create an economic breakthrough in Cleveland. Rather than a trickle-down strategy, it focuses on economic inclusion and building a local economy from the ground up. Louisville, KY: An arm of the City of Louisville’s Chamber of Commerce, EnterpriseCorp, works to fill holes in the local economy through the development of capital for investment, education, advocacy, and more. ADDITIONAL RESOURCES
The Institute for Local Self Reliance provides an extensive collection of policies, bills, regulations, and ordinances related to banking, broadband energy, independent businesses, and waste, as well as examples and tools to overcome barriers to economic localization. The University of Maryland’s Democracy Project provides numerous examples of how to leverage the economic power of anchor institutions to produce targeted community benefits. The American Independent Business Alliance’s Keys to Effective Buy Local Campaigns and the Business Alliance for Local Living Economies’ Local First Campaign and Grassroots Approach to Economic Development manual contain resources that help consumers understand the importance of buying local. Based on years of studying the connections between farmers and chefs and the value of using readily available resources at the local level, EcoTrust created Building Local Food Networks: A Toolkit for Organizers, a guide that provides templates, materials, and tools to organize gatherings of producers and consumers and strategies to strengthen business-to-business networks.
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ECONOMY & JOBS
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PURPOSE
Expand job opportunities that support upward economic mobility, offer supportive workplace policies, and pay living wages so that all working people and their families can afford basic necessities without
governmental assistance
EVALUATION MEASURES
Community Level Outcomes
100% of points available through Outcomes Outcome 1: Median Household Income 6.6 Points
Increase real median household income over time
Real median household income is commonly used to measure economic performance and is considered by many statisticians to be a better indicator than the average household income, as it is not dramatically affected by unusually high or low values. For credit, the applicant must demonstrate an increase in the real median household income of the jurisdiction over time, as compared to a baseline year not predating 2000. Data for this outcome is available from the Census’ American Community Survey (ACS) through American FactFinder2. Open the ACS Advanced Search, then follow these steps:
1. Enter the following dataset in the Topic or Table Name field: DP03 – Selected Economic Characteristics;
2. Enter the city or county name in the State, County, or Place field.
3. Click Go;
4. Select the most recent ACS 5-year estimates;
5. Scroll to find the median household income; enter this in the STAR-provided Excel spreadsheet;
6. Clear Table Name from search and enter DP-3 – Selected Economic Characteristics: 2000 in the Topic or Table Name field. If dataset DP-3 is not available, then use the earliest ACS 5-year estimate available.
7. To determine the change in real income over time, the baseline year must be adjusted for inflation to match the most recent year. To do this, use the BLS CPI inflation calculator. Enter inflation adjusted value in the STAR-provided Excel spreadsheet.
For verification, provide the percent change in real median income since the baseline year and the completed
STAR-provided Excel spreadsheet demonstrating achievement.
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Outcome 2: Living Wages 6.7 Points
Option A: Demonstrate that 80% of household incomes in the jurisdiction meet or exceed the
living wage standard
--OR--
Option B: Demonstrate an increase in the percentage of household incomes in the jurisdiction
that meet or exceed the living wage standard over time [Partial credit applies]
In many American communities, workers in low-wage jobs do not earn sufficient income to provide for basic needs, such as shelter, clothing, and nutritious food, given the local cost of living. This outcome measures
whether the median household income in a jurisdiction is sufficient to allow employees to live where they work. A living wage is the minimum income necessary for a worker to meet basic needs, such as housing payments, food, clothing, utilities, and access to health care, without governmental support. It is calculated based on a 40-hour workweek and HUD guidelines that an individual or household should not spend more than 30% of income on housing. For full credit in Option A, the applicant must demonstrate that 80% of household incomes in the jurisdiction meet or exceed the living wage standard. If the applicant cannot demonstrate fulfillment of the 80% threshold, they may apply for partial credit through Option B. To determine the percentage of households that meet or exceed the living wage standard, applicants should follow the steps below:
1. To determine the total households and types of households using the Census’ American FactFinder2; use the following dataset for the applicable city or county: DP02 – Selected Social Characteristics in the United States.
2. Use the most recent 5-year estimate available and enter the appropriate data into the STAR-provided Excel spreadsheet.
3. To determine the number of households in each income and benefits range group, clear the DP02 dataset and use the following dataset for the applicable city or county: DP03 – Selected Economic Characteristics.
4. Use the most recent 5-year estimate available and enter the appropriate data into the STAR-provided Excel spreadsheet.
5. To calculate the living wage standard, open the Living Wage Calculator. Select the applicable jurisdiction and find the living wage standard for each of the categories listed on the STAR-provided Excel spreadsheet.
6. Based on the data entered, the STAR-provided Excel spreadsheet will calculate the percentage of households living above the living wage in the jurisdiction. For verification in Option A, submit the percent of household incomes in the jurisdiction that meet or exceed the living wage standard and the completed STAR-provided Excel spreadsheet demonstrating achievement.
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For partial credit through Option B, the applicant must demonstrate the percentage of household incomes in the jurisdiction that meet or exceed the living wage standard is increasing over time. To do this, compare annual data from the past 3 years. Use the same data collection and analysis process for Option A, and repeat annually for each of the past 3 years in which data is available. The Living Wage Calculator does not include previous year’s living wage data. To address this, adjust the most recent living wage standard to the appropriate year of analysis using the BLS CPI inflation calculator.
For verification in Option B, provide the average percentage change in household incomes that meet or exceed the living wage standard and the completed STAR-provided Excel spreadsheet demonstrating
achievement. Outcome 3: Income Inequality 6.7 Points
Demonstrate that income inequality in the region and locally is decreasing over time
Income inequality can be measured in numerous ways, but is generally calculated through the ratio of incomes of households at the top and bottom of the economic spectrum. Increasing levels of inequality indicate a widening gap in income levels between these groups. A 2016 report by the Brookings Institute states that local inequality may diminish the educational outcomes for low-income students, reduce the ability of local municipalities to raise revenues for necessary public services, reduce the political will to make public service investments in low-income communities, raise the prices of private goods for low-income households, and increase government spending on subsidies such as housing assistance. Income inequality can be driven by incomes growing faster for high-income earners than low-income earners, as well as by regional economic mobility dynamics. High-income residents moving to and congregating in expensive bedroom communities may result in relatively low or decreasing levels of inequality for that community, as low-income residents are displaced because they can no longer afford the cost of living. Alternatively, low-income communities may have low or decreasing levels of inequality because high-income residents have left the area. As a result, measurement of income inequality should take steps to ensure true income differences within the community are being measured, not the gentrification and displacement of residents into communities segregated by income. Changes in income inequality in the jurisdiction and region should be analyzed in conjunction to produce a more representative measurement of income variances, as a change in the jurisdiction alone may only indicate diffusion of residents in and out of the community. For credit, demonstrate that income inequality, measured using the Gini Index, is decreasing within both the jurisdiction and the broader Metropolitan Statistical Area (MSA). Cities may substitute data for the county in place of the MSA, if MSA level data is not available. Counties should submit data for the county and the largest MSA. If there are no MSAs in the county, then submit data for the largest city in the county. The regional measurement scale used should be noted in the STAR-provided Excel spreadsheet. Data should be submitted over the most recent 3 years.
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Data for this outcome is available from the Census’ American Community Survey (ACS) through American FactFinder2. Open the ACS, Advanced Search, then follow these steps:
1. Enter the following dataset in the Topic or Table Name field: B19083 – Gini Index of Income Inequality;
2. Enter the city, MSA, or county name in the State, County, or Place field;
3. Click Go;
4. Select the most recent ACS 5-year estimates;
5. Record the Gini values in the STAR-provided Excel spreadsheet; and
6. Repeat process for the other geographic area.
For verification, provide the current level of income inequality as measured through the Gini Index in both geographic regions, the annual average change in income inequality, and the completed STAR-provided Excel spreadsheet demonstrating achievement.
Local Actions
70% of points available through Actions
Action 1: Policy and Code Adjustment
Enact a living wage policy that covers local government employees, contractors, and entities
receiving financial incentives or assistance from the local government
For credit, the living wage policy must apply to the local government, all contractors employed by the local government, and entities receiving local government relocation incentives, expansion incentives, or other assistance for economic development projects. The living wage must provide pay that would allow for
employees to meet their basic needs without federal or local governmental assistance. A living wage designed to keep employees at the poverty line would not fulfill these requirements unless the calculated living wage standard is the same or lower than the poverty wage. An appropriate living wage can be calculated using the Living Wage Calculator. For contractors and other entities, the living wage policy only needs to apply to employees working on a local government contract or project that received incentives or assistance from the local government. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met.
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Action 2: Policy and Code Adjustment
Enact family-friendly workplace policies for all local government employees that include at least
3 of the following benefits: paid sick days, paid family leave, flexible scheduling, teleworking, job
sharing, and easily available childcare
For credit, supply 3 family-friendly workplace policies that apply to all full-time, non-contract, and non-union employees. Jurisdictions that provide family-friendly workplace policies for part-time and temporary employees only need to supply 2 of the listed policies. When completing the submission, identify that the 2 selected benefits from the list are available to part-time and temporary employees.
For the purposes of STAR, paid family leave includes:
• paid maternity or paternity leave;
• paid leave that can be used to care for a family member with a serious health condition; and/or
• use of accrued paid time for routine care-giving and a child’s school activities. Policies demonstrating compliance with the Family and Medical Leave Act (FLMA) without provisions for pay other than vacation or sick leave are not eligible. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met. Action 3: Policy and Code Adjustment
Require that local government contractors provide at least 2 of the following benefits to their
employees: paid sick days, paid family leave, flexible scheduling, job sharing, and easily accessible
childcare
These requirements can be included in community benefit agreements (CBAs), community workforce agreements (CWAs), or project labor agreements (PLAs) enacted between businesses, the local government, local employees, and/or community groups. Requirements can also be enacted via citywide ordinance. For example, the City of Seattle’s Paid Sick and Safe Time Ordinance applies to all full- and part-time employees of businesses with more than 4 full-time employees, including government contractors. For credit, supply 2 family-friendly workplace policies that apply to at least local government contractors. For the purposes of STAR, paid family leave includes:
• paid maternity or paternity leave;
• paid leave that can be used to care for a family member with a serious health condition; and/or
• use of accrued paid time for routine care-giving and a child’s school activities.
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Policies demonstrating compliance with the Family and Medical Leave Act (FLMA) without provisions for pay other than vacation or sick leave are not eligible. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met.
Action 4:
Education and Outreach
Support living wage campaigns in the community
A living wage is the minimum income necessary for a worker to meet basic needs, such as housing payments, food, clothing, utilities, and access to health care, without governmental support. It is calculated based on a
40-hour workweek and HUD guidelines that an individual or household should not spend more than 30% of income on housing. Educational campaigns to establish living wages with other employers in the community, such as institutions of higher education, hospitals, and the private sector, may also count for credit. For verification, provide a brief description of how your education and outreach campaign meets the intent of this action. Submittal must include a series of efforts designed to inform the public about the issue. If applicable, provide a link to or upload supporting materials.
Action 5: Education and Outreach
Support a Best Places to Work campaign to recognize local businesses that support employees
and their families
Best Places to Work campaigns survey employees across the community and ask them to rate their employers on a series of metrics, including: overall employee satisfaction; effective leadership; employee skills/mission match; pay; teamwork; and work/life balance.
For example, the Greater Omaha Chamber of Commerce sponsors the Baird Holm LLP Best Places to Work in Omaha® initiative, which surveys participating employers and provides useful feedback about promising improvements, adjustments and strengths. The resulting rankings recognize employers that have made a commitment to their employees and provide a mechanism to hold employers accountable for the health of their organizations. The results can also serve as an early warning sign for employers in trouble, offer a roadmap for improvement, and give job seekers insights to consider when evaluating potential employers.
For verification, provide a brief description of how your education and outreach campaign meets the intent of this action. Submittal must include a series of efforts designed to inform the public about the issue. If applicable, provide a link to or upload supporting materials.
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Action 6: Partnerships and Collaboration
Maintain collective bargaining relationships with public employee labor organizations that
represent local government workers
Applicants should provide evidence of collective bargaining relationships with at least the 2 labor organizations that represent the largest number of public employees. For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based.
Action 7: Practice Improvements
Participate in and promote project labor agreements, community benefit agreements and local
hiring agreements
The intent of this action is for the local government to demonstrate a willingness to participate in and promote positive labor-management relationships through vehicles such as community workforce agreements (CWAs), project labor agreements (PLAs), community benefit agreements (CBAs), or other similar agreements that use local public funds. It may be helpful to consult with local union organizations and local government departments, agencies, or personnel who oversee public improvement projects or construction projects that use public funds, the
public school district, and/or regional authorities, such as the regional transit authority, water and sewer district, public housing authority, or port authority. For verification, provide the name of the practice improvement; a link to or copy of the annual report, if applicable; and a brief description of how the intent of this action is met.
Action 8: Programs and Services
Provide training programs and assistance to local businesses to encourage them to provide family-
friendly workplace policies and extended benefits
Training programs and assistance can include: • helping local businesses understand the particular needs of their employees and the community in general; • explanation of various policies and benefits that have been adopted elsewhere and their results; • liaison services to assist businesses in implementing policies or benefits; • education on potential benefits; • education on potential costs and how to defray them; and/or
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• education on potential objections and how to counter them. For verification, provide the program name; year created; and a brief description of how the intent of this action is met. Action 9: Programs and Services
Provide job training and assistance programs for employees and employers in professions or
sectors where wages are below the living wage
This action focuses on training and assistance programs provided to people that already have jobs, but are working in positions that pay below living wages. The local government can support job training and
assistance programs that enable employers to build the skills of existing employees, which in turn enables workers to advance in their careers and make higher wages. Alternatively, programs may work to provide jobs for newly trained local workers. Programs may include: • salary reimbursement for employers for the duration of the employee’s training time; • training reimbursements to employers for training wages and other costs; and/or •local hiring preference or assistance programs that ensure trained local employees have access to quality jobs. For verification, provide the program name; year created; and a brief description of how the intent of this action is met. Action 10: Enforcement and Incentive
Enforce the living wage policy with a living wage officer or equivalent function
This action is only available to communities that have adopted a living wage policy as described in Action 1. The role of the living wage officer is to ensure that the adopted living wage ordinance is being enforced for local government employees, private contractors, and entities receiving incentives or assistance from the local government. For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met. COMMUNITIES LEADING THE WAY
Las Cruces, NM: In 2014, the City of Las Cruces passed an ordinance for raising the minimum wage from $7.50 to $10.10 by 2019. The plan is a staged approach where the first raise to $8.40 took effect on
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January 1, 2015; the second raise to $9.20 will take effect on January 1, 2017; and the third increase to $10.10 will take effect on January 1, 2017.
Northampton, MA: In 2009, the City of Northampton passed the Living Wage Resolution, which establishes a living wage for City employees and encourages all businesses in the community to follow suit. ADDITIONAL RESOURCES
Virtual CAP, administered by the Virginia Community Action Partnership, has a model Living Wage Ordinance available for download from their website. The National Employment Law Project and the National League of Cities’ (NLC) Institute for Youth, Education and Families published a report, Cities Pave the Way: Promising Reentry Policies that Promote Local
Hiring of People with Criminal Records, that features a range of hiring strategies to encourage employment of people with criminal records including first-source hiring policies, financial incentives, and expanded bid incentive programs. The Center for Women’s Welfare created the Self-Sufficiency Standard to offer a more complete and realistic picture of the household income required to meet basic needs without public subsidies. They provides state-specific calculators that use localized variables that affect a household’s cost of living, such as the cost of housing, transportation, childcare, food, health care, and taxes.
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ECONOMY & JOBS
EJ-5: Targeted Industry Development 15 available points
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PURPOSE
Increase local competitiveness by strengthening clusters of businesses, suppliers, and associated institutions
EVALUATION MEASURES
Following the work of Dr. Michael Porter at Harvard Business School’s Institute for Strategy and Competitiveness and others, local and regional economic developers are increasingly adopting cluster strategies as an organizing principle for growing targeted industry sectors. Rather than assisting local businesses in an ad hoc manner or chasing the hottest emerging technologies, communities are working to
build on existing regional strengths and expand related parts of the value chain to reinforce the cluster and encourage innovation. Concentrating on targeted industry sectors enables local economic development efforts to coordinate with university research and development (R&D) efforts and align with workforce development strategies. In-depth work within particular sectors can support catalytic public-private initiatives that fuel further growth of the cluster. A cluster strategy is especially critical when limited resources require selective investments in firms that demonstrate the highest promise of growth. Preliminary Step:
Locally define 3 targeted industry sectors for evaluation
The Preliminary Step is required if the community is applying for credit in the Community Level Outcomes or Local
Actions 2 – 8. The applicant should choose 3 targeted industry sectors to evaluate for credit in this objective. Many applicants will be able to select these sectors from economic industry strengths already identified as part of their existing local economic development planning work. For communities that do not already have locally identified target industries, the applicant should consider industries currently located within the region that show the most robust growth or innovation, new industries that have the potential to grow as a result of a geographic concentration of related businesses, and industries that have the strongest growth potential due to the presence of a nearby anchor institution and/or major employer. Use the Harvard Business School Institute for Strategy and Competitiveness’ U.S. Cluster Mapping Tool to assess which clusters are most active in a region, county, or Metropolitan Statistical Area (MSA). Open the tool and follow these steps:
1. Select the appropriate geographic area from the Region Type list;
2. Navigate the map to the relevant region, county or MSA and click on the appropriate geographic area;
3. Select Go to Region Dashboard;
4. Select Cluster Portfolio from the tabs under the region name (make sure Traded is selected);
5. The graphic displays the top traded industry sectors in the applicable region by employment, wages,
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job creation, etc.; and
6. Any industries that are highlighted indicate a “Strong Traded Cluster” in the region. For ease in data collection for the outcomes in this objective, applicants should identify the corresponding high-level 2-digit sectors from the North American Industry Classification System (NAICS) for each of the targeted industry sectors selected. Applicants may identify subsectors of these categories only if they have access to accurate, communitywide data for each subsector. Applicants cannot use the same 2-digit NAICS code for multiple industry sectors so should take note to identify 3 different industry types.
Data for some industry sectors may be considered proprietary and will not be available through the Census. Alternatively, STAR will accept high quality local data in the absence of Census data to ensure applicants can submit on their true target industries. Otherwise, the applicant could consider selecting a different target industry sector with available data. If both local and Census data is not available for 3 of the applicant communities’ target industries, the applicant should select the 3 most relevant industry sectors with available data. Community Level Outcomes
70% of points available through Outcomes Outcome 1: Targeted Industry Businesses 5.25 Points
Increase the total number of new businesses in targeted industry sectors over time [Partial credit
available]
For full credit, the applicant must demonstrate an increase in the total number of businesses in all 3 of the targeted industry sectors in the jurisdiction over the most recent 3-year reporting period. All 3 years must
be included. Partial credit for achievement in any 1 of the 3 targeted industries is available. See the Points Appendix for information regarding partial credit. If available, the applicant may submit annual local jurisdictional data regarding the number of business establishments in the 3 target industries. This data may be available from a state, regional, or local economic development office or through pay services such as Dun and Bradstreet or Claritas. Applicants may select a geographic area different than their jurisdiction, such as the MSA, but must provide an explanation as to why a different area was selected. If local jurisdiction data is not available, the applicant may submit data from the Census’ County Business Patterns. County applicants must use the “County” geographic area. Cities or towns may elect to use a different geographical scale, such as county, Metro/Micropolitan Statistical Area or zip code, if it is a better representation of economic activity. Data for this outcome is available from the Census’ American Community Survey (ACS). Open American FactFinder2, Advanced Search, and follow these steps:
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1. Select Topics from the blue box fields in the left margin;
2. Click Program and select Business Patterns;
3. Close Topics menu;
4. Select Geographies from the blue box fields in the left margin;
5. Click Name from the tabs along the top. Type the name of the jurisdiction in the search box and click Go;
6. Select the box next to the most appropriate geography and click Add. If using ZIP Codes, select the geography with All 5-Digit ZIP Codes fully within/partially within…;
7. Close Geographies menu;
8. From the list of options, select the most recent Geography Area Series: County Business Patterns table;
9. Record the most recent year and the Number of establishments from the appropriate row for each of the 3 targeted industry sectors identified in the Preliminary Step. If using ZIP Codes, the sum the totals for each ZIP Code. If this is the case, do not include any values from ZIP 99999 in the total; and
10. Record the values for the previous 2 years for all 3 targeted industry sectors. This data can be accessed from the call out box along the left side of the webpage. For verification, provide the most recent number of establishments for each targeted industry sector and a completed STAR-provided Excel spreadsheet. Outcome 2: Targeted Industry Employment 5.25 Points
Increase total employment in targeted industry sectors over time [Partial credit available]
For full credit, the applicant must demonstrate an increase in employment for all 3 of the targeted industry sectors over the most recent 3-year reporting period. All 3 years must be included for credit. Partial credit
for achievement in any 1 of the 3 targeted industries is available. See the Points Appendix for information regarding points awarded for partial credit. Applicants are encouraged to use high-quality, local, communitywide data for this outcome. Local annual employment data may be available from the state, regional, or local economic development office or through pay services such as Dun and Bradstreet or Claritas. Applicants may select a geographic area different than their jurisdiction, but must provide an explanation as to why a different area was selected. If local jurisdiction data is not available, the applicant may submit data from the Census’ County Business Patterns. County applicants must use the “County” geographic area. Cities or towns may elect to use a different geographical scale, such as county, Metro/Micropolitan Statistical Area or Zip Code, if it is a better representation of economic activity. Data for this outcome is available from the Census’ American Community Survey (ACS). Open American
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FactFinder2, Advanced Search, and follow these steps:
1. Select Topics from the blue box fields in the left margin;
2. Click Program and select Business Patterns;
3. Close Topics menu;
4. Select Geographies from the blue box fields in the left margin;
5. Click Name from the tabs along the top. Type the name of the jurisdiction in the search box and click Go;
6. Select the box next to the most appropriate geography and click Add. If using ZIP Codes, select the geography with All 5-Digit ZIP Codes fully within/partially within…;
7. Close Geographies menu;
8. From the list of options, select the most recent Geography Area Series: County Business Patterns table;
9. Record the most recent year and the Paid employees… from the appropriate row for each of the 3 targeted industry sectors identified in the Preliminary Step. If using ZIP Codes, the sum the totals for each ZIP Code. If this is the case, do not include any values from ZIP 99999 in the total; and
10. Record the values for the previous 2 years for all 3 targeted industry sectors. This data can be accessed from the call out box along the left side of the webpage. For verification, provide the most recent number of paid employees for each targeted industry sector and upload a completed STAR-provided Excel spreadsheet. Note the geographical scale used for the data in the spreadsheet and the source for any local data used.
Local Actions
70% of points available through Actions
Action 1: Inventory, Assessment, or Survey
Conduct a local economic analysis or participate in the development of a regional analysis of
existing industry sectors to understand current needs and opportunities
The applicant jurisdiction, a regional economic advisory body, or local institution of higher education may conduct the economic analysis of existing industry sectors. The analysis should identify major economic sectors within the community, analyze growth and decline patterns for the major economic sectors, perform a benchmarking analysis of best practices from regions similar to the applicant jurisdiction, and perform a Strengths, Weaknesses, Opportunities, and Threats (SWOT) review in order to recommend policy
strategies and incentives to strengthen existing clusters. For verification, provide the title; year published; a link to or copy of the study; and a brief description of how the intent of this action is met.
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Action 2: Inventory Assessment, or Survey
Invest in market studies and research to support the continued growth and expansion of targeted
industry sectors
Market studies and research can be used to better understand the community’s strengths and weaknesses, fuel economic growth, guide policy choices to enhance strengths and remediate weaknesses, and create a refined strategy for economic development for targeted industries. The market studies identified should be focused on the targeted industry sectors identified in the Preliminary Step. For verification, provide the title; year published; a link to or copy of the study; and a brief description of how the intent of this action is met.
Action 3: Partnerships and Collaboration
Coordinate or support local and regional associations or formal networks of related businesses
in the targeted industry sectors
Examples of local and regional coordination to support targeted industry sectors include: • promoting cooperation and increased business amongst local companies; • identifying missing skill areas and working with local educational partners to train workers; • attracting new companies in targeted industries; • encouraging communication within targeted industry sectors; • promoting coordinated purchasing or infrastructure investment; and/or • leading efforts to attract public and private research and development funding. The associations and networks identified should focus on the targeted industry sectors identified in the Preliminary Step.
For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based. Action 4: Partnerships and Collaboration
Coordinate with universities, community colleges, the local workforce investment board, private
firms and other community stakeholders to align research, workforce development, and
resources to support targeted industry sectors
Growth in target industry sectors relies on a well-trained workforce. Coordination between educational and training institutions, such as universities and community colleges, and private firms is critical to understanding and meeting industry needs. Workforce Investment Boards (WIBs) play a key role at the regional level to
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ensure coordination between education and economic development stakeholders to support workforce development. The collaborative efforts identified should focus on supporting the targeted industry sectors identified in the Preliminary Step. For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based.
Action 5: Education and Outreach
Educate residents about the economic impact of targeted industry sectors in the community
Efforts to educate residents about the communitywide economic impact of targeted industry sectors could focus on increased tax revenue, employment opportunities, and new business development in targeted industry sectors or related industries. The educational offerings should focus on the targeted industry sectors identified in the Preliminary Step. For verification, provide a brief description of how your education and outreach campaign meets the intent of this action. Submittal must include a series of efforts designed to inform the public about the issue. If applicable, provide a link to or upload supporting materials.
Action 6: Enforcement and Incentives
Use tax incentives to attract, retain, or expand businesses in targeted industry sectors
Tax incentives can be used to encourage businesses in targeted industry sectors to locate in the jurisdiction or relocate within areas identified as community or regional priorities. The incentives identified should focus on the targeted industry sectors identified in the Preliminary Step. For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met.
Action 7: Enforcement and Incentives
Provide direct financial assistance, such as local bonds, grants, or loans, to attract, retain, or
expand businesses in targeted industry sectors
Examples of financial assistance include seed funding for startup businesses or revolving loan funding for businesses within targeted industry sectors. The financial assistance identified should focus on the targeted industry sectors identified in the Preliminary Step.
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For verification, provide the name of the enforcement or incentive; the year created; a link to or copy of the incentive(s) and/or enforcement(s); and a brief description of how the intent of this action is met. Action 8: Programs and Services
Provide capacity building services and support for professionals in emerging and existing targeted
industry sectors
Examples of capacity building services include:
• business planning and assistance;
• management training;
• incubator services; and/or
• mentoring and knowledge-sharing events. For verification, provide the program name; year created; and a brief description of how the intent of this action is met. COMMUNITIES LEADING THE WAY
Albany, NY: In 2004, the State University of New York (SUNY College of Nanoscience and Engineering was established in the City of Albany to embrace the growing tech sector in the region. The college works to integrate nano science into local schools through NanoHigh.
Tucson, AZ: The City of Tucson conducted a market study that identified short-, mid, and long-term strategies to develop upon the existing strength of biomedical diagnostic services in the region. ADDITIONAL RESOURCES
The Harvard Business School’s Institute for Strategy and Competitiveness built the U.S. Cluster Mapping Project, which allows users to explore economic clusters in their region through specific performance measures, such as employment, wages, and job creation. This initiative is related to the U.S. Economic Development Administration’s Know Your Region project, which provides training and tools for economic development practitioners to learn about regional innovation clusters. The Brookings Institution’s Metropolitan Policy Program’s report, The New Cluster Moment: How Regional Innovation Clusters Can Foster the New Economy, provides good background information on innovation clusters. This work led to Brookings’ Metropolitan Export Initiative, which recommends that regional leaders
create and implement Metropolitan Export Plans to better connect regional businesses to global customers.
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ECONOMY & JOBS
EJ-6: Workforce Readiness 15 available points
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PURPOSE
Prepare the workforce for successful employment through increasing attainment of post-secondary education and improving outcomes of workforce development programs
EVALUATION MEASURES
Community Level Outcomes
70% of points available through Outcomes Outcome 1: Trained Workforce 3.5 Points
Demonstrate improvements in workforce training outcomes for participants over the past 3
years Workforce training programs provide important skills and support for local workers as they enter the labor market, compete for jobs, retain employment successfully, and advance their careers over time. These programs are especially critical as the U.S. addresses market cycles such as recessions and seeks to ensure long-term economic competitiveness in the global marketplace. The National League of Cities (NLC) explains in the Municipal Action Guide: Workforce Development for Economic Competitiveness that since there is no one-size-fits-all strategy for workforce development, it is imperative that cities and counties understand the local actors and agencies involved with workforce training in their communities. Typical key stakeholders include the workforce investment board (WIB), community colleges, community-based organizations that provide support for unemployed and low-income individuals, economic development organizations, and local businesses. Workforce training providers that track performance measures over time are better able to gauge the
success of their efforts and refine program offerings to meet local workforce demands and support program participants. The U.S. Department of Labor, Workforce and Training Administration has identified indicators relating to the workforce development goals of the Workforce Investment Act, including 4 performance measures of adult or dislocated worker programs. Informed by these indicators, improvements can be demonstrated through an increase in the percentage of workers who have: • completed a workforce training program; • entered into unsubsidized employment following program completion; • retained unsubsidized employment 6 months after entry into employment; • increased earnings received in unsubsidized employment; and/or • attained a recognized credential. For credit, applicants must demonstrate an increasing percentage of program participants have shown improvements in at least 2 of the 5 workforce training performance measures over the past 3 years. Data
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should be provided for programs that are held within the jurisdiction or available to local residents. Data should be reported for local jurisdictional residents only, rather than at a larger regional or MSA scale. Potential data sources include:
• local government workforce training providers;
• WIBs;
• workforce development boards;
• state labor departments;
• local employment services offices;
• local jurisdiction; and
• non-government organizations that provide workforce training for residents. For verification, identify the 2 selected workforce training outcomes and upload a completed STAR-provided Excel spreadsheet showing the percentage increase in the number of program participants over the past 3 years. Applicants should also upload or provide a link to a copy of the annual reports demonstrating workforce-training outcomes. Outcome 2: Workforce Mobility 3.5 Points
Option A: Demonstrate progress towards 60% post-secondary attainment by 2025 including
high-quality credentials and associate, bachelor, and graduate/professional degrees [Partial credit
available]
--OR--
Option B: Demonstrate progress towards 45% post-secondary attainment by 2025 including
associate, bachelor, and graduate/professional degrees [Partial credit available] Obtaining a post-secondary education, such as an associate’s degree, bachelor’s degree, graduate, or other professional degree, has become increasingly critical for workforce mobility in the U.S. According to the report, The College Payoff: Education, Occupation, Lifetime Earnings, by the Georgetown University Center for Education and the Workforce, the widening earnings gap between individuals with a bachelor’s degree and high school diploma has grown from 75% in 1999 to 84% in 2009. This income inequality is in part because the supply of college-educated and highly trained workers in recent decades has not met the growing demand. That same report by CEW states that between 1973 and 2008, jobs available for workers with post- secondary education increased from 28% to 59% and will likely reach 63% by 2018. Despite the expected demand for 22 million new workers with college degrees by 2018, the CEW projects the U.S. to have a deficit of more than 3 million post-secondary degrees, a monumental loss of economic opportunity for individuals and local economic growth. In addition to the importance of 2- and 4-year college educations, high-quality post-secondary credentials have gained increasing significance over the past decade. They provide an alternative path towards higher quality jobs as well as be a stepping stone towards other forms of higher education, especially associate’s degrees.
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Supported by national goals established by the Lumina Foundation, many states and communities have adopted the goal of 60% post-secondary attainment by 2025, including high-quality credentials, associate’s degrees, bachelor’s degrees, and graduate or other professional degrees. STAR has adopted this 60% by 2025 target as well. However, quality data is currently challenging to obtain for individuals with post-secondary, high-quality credentials, and no other form of post-secondary degree. The Census will begin reporting this data in the near future. Until that time, there are 2 options available for full credit.
For Option A, submit data concerning all types of post-secondary attainment, including high-quality credentials when data becomes available from the Census. In the meantime, Option B provides an interim path for full credit until this national data set becomes available, and asks for the traditional 2 and 4-year associate’s degrees, bachelor’s degrees, and graduate or other professional degrees. Data for Option B is available from the Census’ American Community Survey (ACS). Open American FactFinder2, Advanced Search, and then follow these steps:
1. Enter the following dataset in the Topic or Table Name field: S1501 – Educational Attainment;
2. Enter the city or county name in the State, County, or Place field.
3. Click Go;
4. Select the most recent ACS 5-year estimates;
5. Record the values for the population 25 years and over in the STAR-provided Excel spreadsheet; and
6. Repeat Step 5 for all years 2010 to the year prior to the most recent reporting year. For full credit in Option A, the applicant must demonstrate they are on track to meet the target threshold of 60% by 2025 in post-secondary degrees and high-quality credentials.
For full credit in Option B, the applicant must demonstrate they are on track to meet the target threshold
of 45% by 2025 in post-secondary degrees. Applicants will receive partial credit in either Option A or Option B for improvements in post-secondary attainment that are not directly on track to achieve the 60% or 45% target thresholds by 2025. See the Points Appendix for information regarding partial credit. For verification in Option A, provide the most recent annual percentage of residents obtaining high quality credentials, associate’s degrees, bachelor’s degrees, and graduate or professional degrees and the completed STAR-provided Excel spreadsheet demonstrating achievement. For verification in Option B, provide the most recent annual percentage of residents obtaining associate’s degrees, bachelor’s degrees, and graduate or professional degrees and the completed STAR-provided Excel spreadsheet demonstrating achievement.
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Outcome 3: Equitable Workforce Mobility 3.5 Points
Demonstrate an increasing percentage of individuals within each racial, ethnic, and gender
subgroup have obtained a high-quality post-secondary educational degree or credential over time
[Partial credit applies]
According to 2012 Census data presented in the Lumina Foundation’s Equity Imperative Report, significant racial and ethnic disparities exist within post-secondary attainment rates. While the nation’s average attainment rate is 40%, Asian adults aged 25-64 lead all races with approximately 59% attainment followed by whites at 44%. On the other side of the average, African American, Native American, and Latino adults have rates of 27%, 23%, and 20%, respectively. Unchanged, unequal attainment rates like these will continue patterns of discrimination, economic segregation, and disparities in democratic representation.
Post-secondary degrees include:
• high-quality credentials;
• associate’s degrees;
• bachelor’s degrees; and
• graduate or professional degrees The Census will begin reporting data on high-quality credentials in the near but still undetermined future. As such, applicants may supply data only on associate’s, bachelor’s, and graduate or professional degrees until national level Census data becomes available for high-quality credentials. Applicants must provide data on each of the following subgroups:
• race/ethnicity: African-American, American Indian/Alaska Native, Asian, Latino, Pacific-Islander, White;
and
• gender: male, female. For full credit, the applicant must demonstrate an increase over time in the percentage of residents in all 8 racial, ethnic, and gender subgroups attaining a post-secondary degree, compared to a baseline year not predating 2000. Partial credit is available for demonstrating progress in at least 5 of the 8 subgroups. Any subgroup meeting or exceeding a 3-year average attainment rate of 45%, regardless of the direction of changes in that subgroup, will count towards full or partial credit in the outcome. Data for this outcome is available from the Census’ American Community Survey (ACS). Open American FactFinder2, Advanced Search, and then follow these steps:
1. Enter the following dataset in the Topic or Table Name field: B15002: Sex by Educational Attainment for the Population 25 Years and Over;
2. Enter the city or county name in the State, County, or Place field.
3. Click Go;
4. Select the most recent ACS 5-year estimates;
5. Record data for Males and Females in the STAR-provided Excel spreadsheet. Repeat for the
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preceding 2 years.
6. Clear the table name and retrieve and record the most recent ACS 5-year estimates for the following datasets for each Race/Ethnicity Type:
• B15002B: Black or African American Alone
• B15002C: American Indian and Alaska Native Alone
• B15002D: Asian Alone
• B15002E: Native Hawaiian and Other Pacific Islander Alone
• B15002H: White Alone, Not Hispanic or Latino
• B15002I: Hispanic or Latino
7. Repeat for the preceding 2 years.
8. The STAR-provided Excel spreadsheet will calculate trend data for each population subgroup over the past 3 years. For verification, provide the average 3-year percent change for each of the 8 population subgroups and the completed STAR-provided Excel spreadsheet. Local Actions
70% of points available through Actions
Action 1: Plan Development
Adopt a workforce development plan or comprehensive strategy to educate, train, and prepare
residents for local employment opportunities
The plan should be developed in collaboration with key stakeholders. The plan does not need to be limited to just the applicant jurisdiction, but if it is as a broader geographic scale, it should mention specific efforts in the applicant jurisdiction.
Quantifiable targets may be helpful for determining the plan’s success, but are not required for credit. It is recommended that the plan include the following elements: • establish targets for collaboration and coordination between workforce development, economic development, and education initiatives and activities; • identify sectors of the economy with workforce needs that could be filled by local workers and take actions to fulfill those needs; • identify priorities for increasing the educational or skills attainment for the local population; • identify human capital initiatives that address existing equity gaps in workforce readiness across race, ethnicity, and/or income levels; • include sector-based workforce strategies for targeted industry sectors identified in EJ-5: Targeted Industry Development; • utilize economic development resources and opportunities to shape workforce development education and training programs, such as leveraging public investment to achieve local hiring and
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workforce training goals; • use economic development funds and incentives for training or re-training workers; and • identify existing education or training programs with local service providers or new tailored programs that can be included as part of economic subsidies or incentives. For verification, provide the plan title; year adopted; a link to or copy of the plan; and a brief description of how the intent of this action is met.
Action 2: Policy and Code Adjustment
Align local economic development policy strategies with workforce development programs
Integrating workforce development programs into economic development strategies focuses worker training in areas of projected job growth. These efforts promote increases in the number of higher paying, skilled jobs, target job training to specific groups in need of employment, and ensure trained workers have jobs upon training completion. Workforce development integration also benefits local economic competitiveness as long-term economic success is tied to the quality and skills of a local workforce. A report by the Workforce Strategies Initiative at the Aspen Institute provides several examples of this kind of effort. Additional examples and elements of policy strategies that qualify for credit include: • aligning local government incentives with workforce training and employment initiatives (e.g. an economic and workforce development grant program targeting job training in local industries for at risk youth and adults); • focusing workforce development efforts on groups most in need, including: persons with limited work skills, single mothers, youth leaving foster care, ex-offenders, and persons with limited English proficiency; and/or • engaging neighborhood faith-based and community-based initiatives to deliver job training and placement services to unemployed and underemployed residents. Alignment between policies and programs should also include a strong plan for monitoring and accountability to ensure progress is proceeding according to design. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met.
Action 3: Policy and Code Adjustment
Require local government contractors and entities receiving financial incentives to prioritize hiring
local residents Requiring local government contractors and entities receiving financial economic development incentives to prioritize hiring local workers reinvests local tax dollars back into the local economy and provides jobs for the community’s trained workforce. This requirement can be written into RFPs, procurement policies, and
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other local government contracts. Language concerning clawbacks and breaches of contract if local hiring is not completed per contractual agreement should also be included. For verification, provide the title; year adopted; a link to or copy of the policy or code; and a brief description of how the intent of this action is met. Action 4: Partnerships and Collaboration
Create a workforce development committee to align post-secondary education, workforce
development training programs, and economic development strategies
It is recommended that the workforce development committee include representatives from: • post-secondary educational institutions, including community colleges; • local or regional workforce investment board (WIB); • local employers; • community-based organizations; • local or regional economic development agency or authority; and •local labor council. A government department or agency may be tasked with leading this effort, as long as there is clear evidence of an arrangement that meaningfully engages other stakeholders, such as those identified above. While a local or regional workforce investment board is an important stakeholder in this kind of collaborative effort, this measure requires additional stakeholders be part of the partnership or collaboration for credit. For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based. Action 5: Partnerships and Collaboration
Create data-sharing agreements between local governments, private sector employers, and
educational entities to maximize the availability and use of data in economic and workforce
development planning
Data-sharing agreements between local government agencies, private sector employers, and educational entities can help to align training programs with local conditions and ensure that workers gain skills that local employers need. Educational entities may include technical colleges, community colleges, universities, and
other entities that provide worker education and/or training. For verification, provide the name of the group; year established; a link to or documentation of their work; and a brief description of how the intent of this action is met. Partnerships and Collaboration must be active at the time of submittal and be issue-focused, not special project-based.
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Action 6: Practice Improvements
Produce an annual report that tracks workforce readiness performance measures
The report should assess communitywide post-secondary education and workforce program opportunities available in the jurisdiction and track the workforce readiness performance measures included in the outcomes, along with other metrics defined as local priorities. Reports detailing performance in programs that encompass both the applicant jurisdiction and additional cities or counties may be submitted, but the report must include jurisdiction-specific information. The Census intends on releasing data on high-quality, post-secondary credential obtainment. Until then, applicants that are comprehensively measuring and tracking the number of individuals within their jurisdiction that hold high-quality certifications and no other post-secondary attainment should consider applying for additional credit under IP-3: Local Innovation. For verification, provide the name of the practice improvement; a link to or copy of the annual report, if applicable; and a brief description of how the intent of this action is met.
Action 7: Programs and Services
Provide support services and training tailored to the needs of the local workforce
This action provides an opportunity for credit for applicants that cannot demonstrate achievement in the outcomes, but are actively providing support services and training programs in their communities. Applicants that have achieved the outcomes may also receive credit in this action. Program offerings should reflect the community’s understanding of its local workforce development needs. Program offerings don’t need to be available for free but they need to go further than providing general community college classes. Examples include:
• Programs offered through workforce development one-stop centers;
• Youth programs that include education and training for young adults;
• Dislocated worker training programs; and/or
• Other programs that actively provide quality support and training for the local workforce For verification, provide the program name; year created; and a brief description of how the intent of this action is met.
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Action 8: Programs and Services
Support expansion of community college or other credential-granting programs to address the
educational and training needs of the local workforce
Community college programs may strengthen either hard or soft skills. Hard skills involve technical knowledge or occupational capabilities needed to perform certain jobs, such as degrees or certificates, basic computer or programming skills, proficiency in foreign languages, and typing speed. Soft skills are interpersonal skills that help workers function in the workplace and include cooperation, time management, flexibility, problem solving, attention to detail, creative thinking, and other communication skills. Applicants may also submit expansions in programs at entities other than community colleges, assuming
those other entities have expanded programs that provide high-quality, career-supporting, post-secondary credentials. Program expansion should align with educational and training needs of the local workforce to ensure the appropriate jobs are available once community members take advantage of expanded programs. For verification, provide the program name; year created; and a brief description of how the intent of this action is met.
Action 9: Facility and Infrastructure Improvements
Invest in community college or other credential-granting program facilities and capital
improvements to accommodate residents and members of the local workforce
Modern community college facilities are essential for enabling residents and members of the local workforce to develop both the hard and soft skills necessary to be successful in today’s economy. Facility improvements should be focused on the technical skills and occupational requirements and interpersonal skills necessary to help students find employment. Applicants may also submit investments in facilities and capital improvements for other credential-granting entities, in addition to community colleges, assuming those other entities provide high-quality, career-supporting, post-secondary credentials. For verification, provide a list of investments made within the past 5 years and a brief description of how the intent of this action is met. COMMUNITIES LEADING THE WAY
Davenport, IA: In 2007, City of Davenport voters approved a bond referendum to build the Scott Community College's West Davenport Center, which provides numerous training and higher education opportunities for the community.
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Louisville, KY: Created and funded by a partnership between private and government organizations, the Louisville Nia Center is a one-stop shop for employment services, including career counseling, placement assistance, job training, and small business assistance.
Washington, DC: The District’s Department of Employment Services offers many programs to job seekers, including the American Job Center, which provides career counseling, career planning, resume assistance, direct job placement, classroom and on-the-job-training, information about local and national labor markets, and unemployment compensation ADDITIONAL RESOURCES
The U.S. Conference of Mayors presented a report at its 2003 annual meeting regarding successful city initiatives and best practices for workforce training, particularly focused on low-income individuals. NLC’s Research & Resources page provides a variety of resources relevant to local government initiatives on workforce readiness, including a Municipal Action Guide on Workforce Development for Economic Competiveness. The Partnership for Working Families provides publications and examples of targeted hiring and first source referral systems. The WIA Dashboards provide access to performance data submitted quarterly by every state to the Department of Labor (DOL) including information at the national, regional, state and WIB levels on the impacts on employment conditions for people participating in WIA-funded employment and training services. The Aspen Institute College Excellence Program identifies best practices across colleges in the U.S. and recognizes institutions that have shown notable and consistent improvement in student performance, particularly for students with different backgrounds.
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For City Council meeting of November 12, 2018 Item SP1
FY 2019 Budget of the City of Evanston
For Discussion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Hitesh Desai, Chief Financial Officer
Subject: Revised 2019 Budget Balancing Worksheet
Date: November 8, 2018
The 2019 Proposed Budget was released on October 5, 2018. City Council has
discussed the changes proposed in meetings over the last month. Staff now presents a
revised Budget Balancing Worksheet, included as an attachment to this memo,
incorporating the changes discussed by City Council. These changes are detailed below
and highlighted in the attachment.
The new Budget Balancing Worksheet ends with a proposed budget surplus of
$323,390. It is important to keep a surplus because this proposal also includes no
general wage increases to all union and non-union employees. Negotiations with all four
unions are not yet completed, so it is important that a surplus remains in case an
increase is required.
Changes to Proposed 2019 Budget Balancing Worksheet
Revenue:
• Real Estate Transfer Tax Increase - $700,000 (passed by referendum on
November 6 ballot)
• 2% Increase to City Property Tax Levy - $820,000
• Add two Parking Enforcement Officers – increased ticket revenue - $400,000
• Increase Surface Parking lot monthly permit fee – $30 increase ($60-$90) -
$116,640
• Sunday Parking Meters – Enforced 12pm - 9 pm - $145,833 (split 50% with
Parking Fund)
• Continue current operations of Gibbs-Morrison Cultural Center – included in
baseline
• Transportation network tax increase from $0.20 to $0.45 per ride, with shared
rides exempt from increase - $280,000
Memorandum
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• Remove proposed block party permit fee
• Remove proposed dumpster permit fee increase
• Reduction in Vital Records revenue due to shortened hours (service continues to
be provided by Health Dept with existing staff) - $16,000
• Add increase in ambulance fees (from insurance company billing) - $400,000
• Remove one-time transfer from Special Assessment Fund
• Change parking meter increase to $1.50 citywide (beginning 3/1/2019) – revenue
to Parking Fund only
Expenses
• City Manager’s Office
o Restore Cultural Arts Program funding – included in baseline
• Administrative Services
o Add two Parking Enforcement Officers - $180,000
• Health and Human Services Department
o Change Mental Health Board funding reduction to $150,000 (was
$250,000)
o Restore Communicable Disease Surveillance Specialist position –
included in baseline
o Restore Vital Records program costs – program remains in Health
department with shortened hours
o Add Health Department Management Analyst position – $100,000
• Police Department
o Remove Civilian Community Engagement Specialist
o Remove elimination of 5 Police Officer positions
o Add hold vacant 4 Police Officer positions - $444,000
• Fire Department
o Remove proposed closure of Fire Station 4
o Add hold vacant 4 Firefighter/Paramedic positions - $571,052
o Add increase in Fire overtime budget - $224,680
o Add funding for Fire Department cost study - $20,000
• Parks, Recreation and Community Services
o Continue current operations of Gibbs-Morrison Cultural Center – included
in baseline
• Citywide Changes
o No general wage increase (GWI) for AFSCME Employees - $324,334
o No GWI for FOP – Officers - $390,511
o No GWI for FOP – Sergeants - $66,428
o No GWI for IAFF Employees - $271,469
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o Change reduction in auto allowance to 25% (was 50%) - $12,500
o Add increase transfer to Insurance Fund - $500,000
Parking Fund
• Waiver of convenience fee on ParkEvanston app when full time limit is paid -
$30,000 expense
• Increase in Parking Meter Revenue due convenience fee waiver program -
$30,000
Attachment:
Revised 2019 Budget Balancing Worksheet
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TOTAL BASELINE PROPOSED REVENUES (General Fund)110,921,062$
TOTAL BASELINE PROPOSED EXPENDITURES (General Fund)115,775,575$
TOTAL BASELINE SURPLUS/Deficit (General Fund ‐ baseline)(4,854,513)$
Crown Debt Service 1,000,000$
Contribution to General Fund Reserve 1,500,000$
Total Deficit (7,354,513)$
BBWS PROPOSED REVENUE ADJUSTMENTS 4,841,641$
BBWS PROPOSED EXPENSE ADJUSTMENTS (2,836,262)$
TOTAL REVISED PROPOSED REVENUES 115,762,703$
TOTAL REVISED PROPOSED EXPENSES 115,439,313$
PROPOSED 2019 BUDGET SURPLUS (DEFICIT)323,390$
Proposed Revenue Adjustments
Real Estate Transfer Tax Increase (over $1.5 million) 700,000
Property Tax
Washington‐National TIF Closure Property Tax Revenue (rate unchanged) 628,759
2% Increase to City property tax Levy 820,000
Parking
General Fund Parking Revenue
Residential Parking Permit Rate ‐ $15 increase ($15 to $30)100,000
Expired meter ticket increase ‐ $5 increase ($20 to $25)90,000
Add two Parking Enforcement Officers ‐ increased ticket revenue 400,000
Parking Fund Revenue (split 50/50 with General Fund)
Increase hourly parking deck fees 195,000
Increase Sherman Ave. Garage monthly permit fee 74,250
Increase surface parking lot monthly permit fee ‐ $30 increase ($60 to $90)116,640
Sunday Parking Meters ‐ Enforced 12 pm‐9 pm (starting 3/1/19)145,833
Increased Parking Meter by Commuter Lots $0.25 per hour ($0.25 to $0.50, starting 3/1/19)56,500
Building Permits/Fees
New Fee for Expediting Planning & Zoning Review 40,000
New Fee for Expediting Building Permits 30,000
New Business License Registration Fee 15,000
Vacation Rental Permit and Administration 80,000
Parks Revenues
Stop operating Gibbs‐Morrison Cultural Center (55,000)
Fleetwood‐Jourdain Theatre ‐ Fundraising Revenue 10,000
Other Revenue
Wheel Tax Increase ‐ $10 increase (Passenger from $75 to $85) 175,000
Transportation network tax increase from $0.20 to $0.45 per ride (exempt carpool and ADA rides)280,000 375,000
Increase boat rack & launch fees 14,500
New Block Parties Permit ‐ $70 per block party 12,600
Increase Moving Vans Permit Fee ‐ $20 increase ($100 to $120)7,000
Dumpsters Permits ‐ current $1.50/linear foot/week increase to $3 with a minimum of $100 18,000
Increase transfer from Water Fund for Morton Grove/Niles water sales 250,000
Increase transfer from Sewer Fund (Administrative Expenses)100,000
Contract out Crossing Guards (Increased Revenue from Parking Enforcement Officers)200,000
Grant for Body Camera software and storage 34,000
Reduction in Vital Records revenue due to shortened hours (16,000)
Decrease in Cell Phone citations (July 1 will transfer to Cook County) (40,000)
Decrease in Parks Grant from YOU (40,000)
Elimination of World Arts and Music Festival (32,841)
Stop reimbursement of electric / telecommmunications tax to school districts 100,000
Increase Film Permit Fees 8,000
Increase in Ambulance Fee (from insurance company billing)400,000
Transfer from Special Assessment Fund (One‐time Transfer)500,000
Total Revenue Adjustments 4,841,641$
CITY OF EVANSTON FY 2019 BUDGET BALANCING WORKSHEET
GENERAL FUND
11/8/2018
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Proposed Expense Adjustments
City Manager's Office
Elimination of Cultural Arts Coordinator ‐ Personnel cost (125,000)
Elimination of Cultural Arts Administration ‐ Program cost (50,000)
Elimination of CMO Admin Assistant (92,570)
Elimination of Accountant (100,000)
Elimination of Administrative Adjudication Aide (Vacant)(58,000)
Reduction to Administrative Adjudication Judges (due to loss of cell phone citations)(10,000)
Elimination of Budget and Finance Manager (159,758)
Addition of Budget Coordinator position 115,000
Additional Funding for Debt Collection 30,000
Transfer to Fire Pension Fund ‐ Lauterbach & Amen contract (pension administration)20,000
Law Department
Elimination of Legal Analyst/Liquor License Manager (130,565)
Addition of Paralegal 84,500
Administrative Services
Elimination of Facilities Maint Worker I (Vacant)(78,000)
Elimination of Junior Mechanic 0.5 FTE (Vacant ‐‐ reduction of transfer to Fleet Fund)(24,800)
Elimination of Fleet Operations Coordinator (reduction of transfer to Fleet Fund)(100,925)
Addition of Full‐Time Mechanic (additional transfer to Fleet Fund)87,500
Elimination of Payroll / Pension Specialist (120,000)
Addition of 0.53 FTE Payroll Clerk 44,512
Additional funding for facility & building maintenance materials 100,000
Credit monitoring employee benefit 20,000
Move funding of Management Analyst to Parking Fund (108,537)
Increase in cost of Google renewal 50,000
Vehicle leasing (reduction of transfer to Equipment Replacement Fund)(25,000)
Increase in cost of outdoor security camera maintenance 35,000
Contract out Crossing Guards 150,000
Add two Parking Enforcement Officers 180,000
Community Development
Reduce Planning Service Agreements and Consulting Services (65,000)
Addition of 1 FTE Customer Service Representative 80,528
Addition of Planner 1 Position 80,528
Additional cost of reorganization for Planning & Zoning Division 5,000
Downtown Evanston reduction (General Fund portion)(28,000)
Elimination of Storefront Modernization Program (75,000)
Health and Human Services
Reduce Mental Health Board Funding (currently at $736,373)(150,000) (250,000)
Elimination of 3 FTE Human Services Advocates (Victim advocates) ‐ 1 Vacant (258,000)
Addition of Contract for 24/7 crisis response to domestic violence crime victims 150,000
Elimination of Vital Records Clerk (64,000)
Vital Records Services ‐ Program costs (17,197)
Elimination of Communicable Disease Surveillance Specialist (112,706)
Elimination of Public Health Educator (88,527)
Elimination of Assistant Director (vacant)(160,000)
Add Management Analyst Position 100,000
Police Department
Elimination of Police Commander (Vacant)(168,387)
Addition of Civilian Community Engagement Specialist 100,000
Elimination of Court Liaison (non‐sworn, vacant)(100,000)
Elimination of Police Video Records Specialist (Vacant)(61,000)
Elimination of 5 Police Officer Positions (541,000)
Hold 4 Police Officer Positions Vacant (444,000)
Increase in Police Overtime Budget 100,000
Increase to Animal Shelter Operating Expenses 35,000
Increase DUI Expense 15,000
COLA Increase to overtime and payout expenses 41,000
Replace Police Dog (current dog scheduled to retire in 2019)15,000
Elimination of un‐reimbursed overtime for police during NU games (football only)
Northwestern Police Overtime ‐ $12,000 per game not reimbursed, 7 home in 2019 (84,000)
Northwestern Dillo Day ‐ Police Overtime not reimbursed ‐ $7,000 (7,000)
Annual Body Camera software and storage 311,072
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Fire Department
Reduce Fire community engagement programs (25,724)
Eliminate / Close Fire Station 4 (reduction of 1 FTE and 8 vacancies)(1,284,750)
Hold 4 Firefighter/Paramedic Positions Vacant (571,052)
Increase in Fire Overtime Budget 224,680
Fire Department Cost Study 20,000
Parks, Recreation and Community Services
Eliminate World Arts and Music Festival (55,000)
Reorganization of Parks Staff (163,495)
Stop operating Gibbs‐Morrison Cultural Center (226,682)
Overtime for beaches and aquatic camps ‐ Parks 25,000
Public Works Agency
Elimination of 2 FTE PW Maintenance Worker II ‐ Streets Division (189,000)
Elimination of PWA .5 FTE Part‐time clerk (35,000)
City Wide
Reduction of terminating sick payouts ‐ Non‐Union (75,000)
No General Wage Increase (GWI) for non‐union employees ‐ General Fund (345,000)
No GWI for AFSCME Employees ‐ General Fund (324,334)
No GWI for FOP ‐ Officers ‐ General Fund (390,511)
No GWI for FOP ‐ Sergeants ‐ General Fund (66,428)
No GWI for IAFF Employees ‐ General Fund (271,469)
Training and Travel Reductions (25,000)
Reduce Cell Phone Allowances by 25%(10,000)
Increase in employee portion of healthcare (Non‐Union Only)(10,000)
Reduce Auto allowance by 25%(12,500) (25,000)
Increase transfer to Insurance Fund 500,000
Total Expense Adjustments (2,836,262)$
Above the Line Changes to Other Funds Revenue Increase Expense Changes
No GWI for Non‐Union Employees ‐ Other Funds (143,000)
No GWI for Union Employees ‐ Other Funds (240,000)
Solid Waste Fund
Special Refuse Pickups ‐ from $60 to $100 (Solid Waste Fund)120,000
Parking Fund
Addition of Parking Specialist 87,000
Parking Division Reorganization 20,000
Move Management Analyst from General Fund 108,537
Increase hourly parking deck fees 195,000
Increase Sherman Ave. Garage monthly permit fee 74,250
Increase surface parking lot monthly permit fee ‐ $30 increase ($60 to $90)116,640
Sunday Parking Meters ‐ Enforced 12 pm‐9 pm 131,250
Increased Parking Meter by Commuter Lots $0.25 per hour ($0.25 to $0.50)50,850
Increased Parking Meters Citywide ‐ $1 to $1.50/hour 877,500
Waiver of convenience fee for maximum time on parking app 30,000
Increased parking meter revenue due to maximum time charges 30,000
Parking Fund Total 1,565,490 215,537
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To:Steve Hagerty, Mayor
Honorable Members of the City Council
From:Devon Reid, City Clerk
CC:Wally Bobkiewicz, City Manager
Subject:Vital Records Transfer
Date:November, 8th, 2018
Recommendation
It is the recommendation of the City Clerk that Vital Records duties be transferred to the
Clerk’s office along with an increase of the Clerk’s budget of $40,000.00. In lieu of
entirely eliminating Vital Records services, a transfer to the Clerk’s Office with no
increase in staffing levels, would create a net revenue increase of $100,000 when
compared to the City Managers 2019 proposed budget. The new Alternate proposal
limits access requiring residents request and purchase Birth and Death records online
with pick-up limited to 10AM-4PM 3 days per week.
Discussion
In the 2019 Budget the City Manager recommended the elimination of Vital Records.
Assuming the City maintained or increased current availability, in 2019 Vital Records is
projected to generate a net revenue of $146,000. Illinois Statute (410 ILCS 535/7) (from
Ch. 111 1/2, par. 73-7) allows the City of Evanston to host Vital Records only in the
Health Department or The Clerk’s Office. The Clerk’s office can absorb the service
without hiring additional staff. In addition, the Clerk’s office would have the ability to
deploy mobile print stations at targeted City events. The requested $40,000 will cover
the $17,500 of program cost as well as allow residents who are homeless, survivors of
domestic violence, and young adults participating in The Mayor's Summer Youth
program access to free Birth Certificates.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 22nd, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 80 of 658
Mayor’s Public Announcements
Mayor Hagerty shared the results from the evaluation of City Manager Wally Bobkiewicz.
Issued a Proclamation for World Polio Day, October 24, 2018.
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz has Lawrence Hemingway, Director of Parks and Rec. give a
presentation recognizing Kartwheel For Kids.
Watch
City Clerk’s Communications
City Clerk Reid spokepoke about Early Voting in Evanston. Watch
Public Comment
Marie Larson Spoke about the Health and Human Services Dept. Watch
Donald Zeigler Talker about the budget cuts in the Health Dept. Watch
Junad Rizki Spoke of the budget deficit in the City of Evanston. Asked City
Council to hold a public forum to discuss the current financial state of
the city.
Watch
Linn
Gettleman-Chehab
Asked City Council to not eliminate the Health Educator, Assistant
Health Director and Communicable Disease Surveillance Specialist.
Eliminating these positions would cause Evanston to lose certification
along with federal funding for the Health Dept.
Watch
Birch Burghardt Spoke about budget cuts. Watch
Paul Barker Stated the restructuring of the Youth and Young Adult Program is an
attempt to subvert the effectiveness of the program.
Watch
Alyce Barry Spoke about the restructuring of the Youth and Young Adult
Program.
Watch
Dale Griffin Asked that City Council keep the Youth and Young Adult Program
intact. Wants City Council to reject the proposal.
Watch
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Joey Rodger Asked the position of Victims Advocate not be eliminated from the
Police Dept.
Watch
Oliver Ruff Spoke about vital positions and programs being considered for
elimination.
Watch
Dickelle Fonda Stated that the proposed budget doesn't reflect the values of the city. Watch
Jessica Sales Spoke against the cuts on the Mental Health Board. Said we should
out ourselves in the shoes on the people most affected by the budget
cuts.
Watch
Marie Rosinski Spoke about the MOU for the Harley Clarke mansion. Watch
Joshua Hall Spoke of his experience with the Youth and Young Adult services
and asked the Council to keep funding in order to ensure others
receive the same opportunities.
Watch
Mark Schroeder Read a statement on behalf of Evanston Hospital President Doug
Silverstein.
Watch
Michael Nabors Made remarks about helping the less fortunate in Evanston. Said the
proposed budget doesn’t aim at helping the vulnerable in Evanston.
Watch
Terri Mchugh Asked for the restoration of the Mental Health Board allocation. Watch
Parul Gupta Said the proposed budget cuts to the Health Dept. would create great
harm to the community.
Watch
Mike Vasilko Share his remarks on the proposed budget. Watch
Judith Treadway Proposed a tax on city employees who do not live in Evanston as a
revenue source for the city.
Watch
Max Overholt Spoke on the proposed budget cuts to the Fire Department. Watch
Clare Kelly Read a statement of behalf of Peggy Tarr Watch
Jonas Flink Spoke of the senior population and the support system they require.
Asked City Council to invest in the Mental Health Board.
Watch
Katie Trippi Spoke about the Fire Stations and the proposed cuts to the
department. Spoke of her personal experience with the excellent
service she received from the first responders.
Watch
Priscilla Giles Asked City Council to help the community. Watch
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Jean-Marie Freise Shared her concerns about the proposed budget cuts to the Health
and Human Services Department.
Watch
Peg Haar Asked City Council to not close down Fire Station 4. Watch
Pat Brunger Asked City Council to not close down Fire Station 4. Watch
Ray Friedman Shared his concerns regarding the proposed 2019 budget. Watch
Jackie Haimes Spoke of the proposed budget cuts to the Mental Health Board. Watch
Karen Courtright Expressed her concerns on the proposed budget cuts to the Youth
and Youth Adult program.
Watch
Candice Austin Advocated for the continuation of the Youth and Young Adult
program.
Watch
Betty Bogg Urged City Council to not cut funding to the Mental Health Board. Watch
Stacy Geiger Voiced her support for the Youth and Young Adult program. Watch
Madelyn Ducree Spoke about staff and budget cuts Watch
Terry Campbell Spoke about the proposed budget cuts to the Mental Health Board. Watch
Kyu Kim Clarified where the distribution of funds provided to the Mental Health
Board are given.
Watch
Joey Harrison Asked City Council to keep Fire Station #4 open Watch
Jane Jones Asked City Council to keep Fire Station #4 open Watch
Albert Gibbs Spoke about the proposed city budget cuts and its particular effect it
would have in the 5th Ward.
Watch
James Engelman Asked City Council to extend their contract with service provider
Comcast.
Watch
Crystal Morales Spoke about the services the Youth and Young Adult program
provides to the youth in Evanston. Said the program should not be
eliminated.
Watch
Jaheim Holden ETHS student who took part of the Mayor Summer Youth program for
roughly 3 years and said he’s received tremendous support from the
staff and wishes to see the program continue.
Watch
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Blake Peters ETHS student who is part of the Mayor Summer Youth program and
and asked City Council to keep the program open.
Watch
C. Louise Brown Said that adding parking fees on Sundays in downtown Evanston
area wouldn't be a good idea.
Watch
Sherri Bevel Asked City Council to keep the Youth and Young Adult program. Watch
Karen Rutsal Asked City Council to not cut funding to the Mental Health Board Watch
Bennett Johnson Spoke about saving the Harley Clarke mansion Watch
Doreen Price Spoke about increasing outreach programs in the city. Watch
Special Order of Business
(SP1) Presentation of the 2019 Budget and Update to Budget
Balancing Worksheet
Staff recommends City Council review and discuss the 2019 Proposed
Budget and accompanying revised Budget Balancing Worksheet.
For Discussion
Motion to remove Gibbs Morrison from the list of budget reductions.
Passed 7-2 Ald. Wynne and Ald. Wilson voted “No”
Motion: Ald.
Rue Simmons
Watch
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Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meeting of October
8, 2018 and October 15, 2018.
For Action
Passed 9-0
Watch
(A1) Payroll – September 17, 2018 through September 30, 2018
$ 2,845,633.96
Bills List – October 23, 2018 $ 2,298,931.21
For Action
Approved on Consent Agenda
(A2) Credit Card Activity (not including Amazon purchases) – Period
Ending August 26, 2018 $ 194,498.95
For Action
Approved on Consent Agenda
(A3) Amazon Credit Card Activity – Period Ending August 26, 2018
$ 7,410.26
For Action
Passed 8-1-0 Ald. Suffredin abstained
Watch
(A4) Third Quarter Financial Report for Fiscal Year 2018
City Council accepted and placed on file the Third Quarter Financial
Report for FY 2018.
For Action: Accept and Place on File
Approved on Consent Agenda
(A5) Contract with Patrick Engineering, Inc. to Provide Engineering
Services for the Main Street Improvement Project
City Council authorized the City Manager to execute a contract with
Patrick Engineering, Inc. (55 East Monroe Street, Suite 3450, Chicago, IL
60603) to provide engineering services for the Main Street Improvement
Project between Maple Avenue and Hinman Avenue. At this time, staff
recommends award of only the initial portion of the project, Phase I
preliminary engineering, in the amount of $363,738.00. This project will be
funded from the City’s Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account No. 415.40.4118.62145-418006), which has an
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FY 2018 budget of $380,000, all of it remaining.
For Action
Approved on Consent Agenda
(A6) Change Order No. 1 to the Contract with Construction
Consulting & Disbursement Services for the Water Treatment Plant
Door Renovation
City Council authorized the City Manager to approve Change Order No. 1
to the contract for the Water Treatment Plant Door Renovation (Bid 18-29)
with Construction Consulting & Disbursement Services (5836 Lincoln
Avenue, Suite 200, Morton Grove, Illinois). This change order includes a
time extension for 75 days, changing the completion date from 9/15/18 to
11/29/18. There is no cost increase associated with this change order.
For Action
Approved on Consent Agenda
(A7) Resolution 97-R-18, Six-Month Extension to the Cable Television
Franchise Agreement with Comcast
City Council adopted Resolution 97-R-18, authorizing the City Manager to
execute a 6 month extension of the Comcast Cable Television Franchise
Agreement with Comcast of Illinois IV, Inc. (1585 Waukegan Road,
Waukegan, IL 60035). The existing agreement expires October 24, 2018.
A new franchise agreement will be negotiated for a longer term in 2019.
For Action
Approved on Consent Agenda
(A8) Resolution 79-R-18, Negotiate and Execute a Parking
Memorandum of Agreement with Youth & Opportunity United, Inc.
City Council adopted Resolution 79-R-18, authorizing the City Manager to
negotiate and execute a parking agreement with Youth & Opportunity
United, Inc., located at 1911 Church Street for usage of their parking lot for
patrons using the Gibbs-Morrison Cultural Center and businesses in the
Church Dodge corridor. Funding will be from the Gibbs-Morrison/Building
Maintenance Material Fund (Account 100.30.3225.65050), which has an
allocation of $2,000. Staff projects an expense of approximately $500
yearly for fall clean-up of the landscaping at the site. Snow removal will be
in-kind and performed by City staff.
For Action
Approved on Consent Agenda
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(A9) Resolution 81-R-18, Designating the Portion of Pitner Avenue
with the Honorary Street Name Sign, “Pierre Jean-Paul Way”
City Council adopted Resolution 81-R-18, naming the portion of Dewey
Avenue between Crain Street and Greenleaf Street, with the honorary
street name sign, “Pierre Jean-Paul Way”. Three street signs are made for
the honoree and the approximate total cost is $200. Funds are budgeted
in the Public Service Bureau-Traffic Operations' materials fund (Account
100.40.4520.65115), which has a fiscal year 2018 budget of $58,000 and
a year to date balance of $48,000.
For Action
Approved on Consent Agenda
(A10) Resolution 98-R-18 Agreement with Ridgeville Park District for
the Continuation of the Middle School Afterschool Program at Kamen
Park
City Council adopted Resolution 98-R-18, authorizing the City Manager to
execute a partnership agreement with the Ridgeville Park District for the
continuation of the middle school afterschool program at the Kamen East
Fieldhouse site. Ridgeville Park District is donating $12,000 for operational
expenses and additional in-kind services for the program.
For Action
Approved on Consent Agenda
(A11) Resolution 80-R-18, A Resolution in Support of the City of
Evanston and School District 65 Safe Routes to School Program
City Council adopted 80-R-18, a Resolution in Support of the City of
Evanston and School District 65 Safe Routes to School Program. The City
of Evanston seeks to obtain funding in support of Safe Routes to School
Program initiative.
For Action
Approved on Consent Agenda
(A12) Ordinance 114-O-18, Proposed Lease Agreement with
Northwest Center Against Sexual Abuse
City Council adopted Ordinance 114-O-18, authorizing the City manager
to negotiate a three-year lease with Northwest Center Against Sexual
Abuse for office space in the Lorraine H. Morton Civic Center at the
monthly rental rate of $577.50 for an annual rent of $6,930.
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For Introduction and Action
Approved on Consent Agenda
(A13) Ordinance 110-O-18, Dissolving the Amended Redevelopment
Project Area of the City of Evanston, Illinois and Related Matters for
the Washington National Tax Increment Financing District
City Council adopted Ordinance 110-O-18, dissolving the Washington
National Tax Increment Finance (TIF) District effective December 31,
2018. As a part of this closure the City is required to officially notify all
taxing districts regarding the dissolution and any distribution thereof of
remaining funds in the TIF.
For Action
Passed 9-0
Watch
(A14) Ordinance 116-O-18, Agreement Between the City of Evanston
and the Chicago Transit Authority for Tax Increment Financing for
Future Phases of the CTA Red and Purple Modernization Program
City Council adopted Ordinance 116-O-18, authorizing the City Manager
to execute an Intergovernmental Agreement with the Chicago Transit
Authority (CTA) for the modernization of the CTA Purple Line in Evanston,
with a focus on support for the Davis Street CTA station, with a local
match contribution from the Washington National Tax Increment Finance
district (Account 300.99.5470.65515). This is a follow-up action to the
execution of a Memorandum of Understanding between the City and the
CTA in June 2018.
For Action
Approved on Consent Agenda
(P1) Ordinance 111-O-18, Granting Major Variations at 2415 Wade
Street in the R2 Single-Family Residential Zoning District
City Council adopted Ordinance 111- O-18 authorizing major variations for
building lot coverage of 44.3%, a 19.8’ front yard setback, a 0’ west interior
side yard setback, a 2.9’ east interior side yard setback, and to provide
one off-street parking space in order to construct additions to the existing
single-family residence.
For Action
Passed 8-1-0 Ald. Rue Simmons abstained
Motion: Ald.
Wilson
Watch
Watch
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(P2) Ordinance 119-O-18, Granting Landmark Status to the Building
and Lot of Record at 2010 Dewey Avenue
City Council adopted Ordinance 119-O-18 Designating 2010 Dewey
Avenue (building and lot) as an Evanston Landmark.
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Thanked the Mayor and the community for celebrating Jean Pier at the street
naming ceremony
Watch
Ward
3:
3rd Ward meeting on October 25 at Lincoln school from 7-8:30 p.m. Watch
Ward
4:
No Report Watch
Ward
5:
Invited 5th Ward residents to the budget hearing on Saturday October 27, at 9
a.m. in City Council Chambers
Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
Thanked everyone who attended the 8th Ward budget meeting. Requested staff to
clarify the referendum question on the Transfer Tax.
Watch
Ward
9:
Thanked residents for public comment. 9th Ward budget meeting at Little Bean
starting at 3:30 p.m. on October 24. On October 25 there will be a budget meeting
at Chute Middle school at 7 p.m.
Watch
Adjournment
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Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session
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SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Saturday, October 27th, 2018
Present:
Alderman Fiske Alderman Rue Simmons
Alderman Braithwaite Alderman Revelle
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Suffredin
(8)
Absent:
Alderman Fleming (1)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 91 of 658
Mayor’s Public Announcements
Mayor Hagerty had no announcements. Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz had no announcements. Watch
City Clerk’s Communications
City Clerk informed the public about Early Voting happening at the Civic Center in room
G300. Invited residents to volunteer in the office for phone banking to inform residents about
the Election.
Watch
Public Hearing: FY2019 Proposed Budget for the City of Evanston
Hearing Public Comment
Susan Davis
Friedman
Spoke about the proposed budget cuts to the arts funds in the City of
Evanston.
Watch
Beth Adler Stated that public art in all Wards is a top priority by the Arts Council.
Asked for $25,000 in funding in order to meet current budget
obligation. Would like to see $30,000 for Cultural Art Fund Grant,
$10,000 for Community Support Fund Grant, $10,000 in
Administrative cost and $25,000 for the Neighborhood Public Art
Fund. Asked to reconsider the reinstatement of the Arts Coordinator
position at a later date.
Watch
Kimkea Harris Attorney who represents the Illinois Fraternal Order of Police Labor
Council who spoke about the need for an effective police force in
Evanston. Said that vacant positions could lead to longer response
times and overworked officers are prone to burnouts and on the job
injuries. Asked City Council to consider the long terms effects.
Watch
Junad Rizki Talked about the lack of responsibility in the city. Stated there has Watch
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been misrepresentation of city problems by staff and others. Asked
City Council to take more action to fix the issues.
Don Zeigler Proposed to cut 2 staff members instead of 5 from the Health
Department. Asked to keep the Assistant Director and Health
Educator position in order for Evanston to keep the certification from
the State. This will ensure Evanston continues to receive Federal and
State funding.
Watch
Marqueis
Weatherspoon
Shared results from surveys conducted by Cradle to Career and
found that residents weren’t participating in the budget discussions
due to the belief that their voice were not being considered.
Watch
Sandra Burnes Wanted the city to remain safe by ensuring our Fire and Police
departments are fully staffed.
Watch
Pat Burns Stated that he didn’t understand how the city accrued the current 7.2
million in debt in a matter of months. Said it’s important that there is a
list of goals for the future in the budget.
Watch
Elissa Bassler Spoke about the importance of having a certified Health Department.
Also talked about properly funding the Health Department.
Watch
Charetta Williams Talked about residents being underserved by the city government. Watch
Dolores Holmes Spoke about the Health Department. Spoke about keeping Vital
Records as part of the services.
Watch
Bill Lynch President of Evanston Firefighters Local 742 who voiced his
opposition to the proposed cuts to the fire department.
Watch
Doreen Price Talked about the budget and hidden costs. Watch
Josh Hall Spoke about the importance of ensuring the residents of Evanston
have proper response times from our first responders to ensure that
those who are committed to living independently can continue to do
so because of the quality care we provide to residents.
Watch
Jerome Summers Stated that the poor, sick, old and other minority groups are in trouble
with the proposed city budget.
Watch
Clare Kelly Read a statement on behalf of Peggy Tar Watch
Betty Ester Spoke about projects being developed without the funds to support
them. Talked about levies issued by the city.
Watch
Ray Friedman Spoke about the budget and staff cuts. Doesn't believe there is a
need to cut staff, reduce programs or increase taxes. Believes there
Watch
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is no control of the spending within the city. Asked City Council to cut
spending on projects that are not priority.
Michelle Hays Questioned why the city is cutting programs that are necessary and
funding projects are not essential Shared her concerns about the
budget making process.
Watch
Pat Brunger Stated that if broken down, it would take a donation of $20 by each
resident in Evanston to keep fire station 4 open. Asked City Council
to keep Station 4 open.
Watch
Alderman Braithwaite made a motion to adjourn the hearing and received a second from Ald.
Rue Simmons. Clerk Reid called a roll-call vote and on a vote of 8-0 the hearing was adjourned.
Public Hearing: Truth and Taxation Hearing for the 2018 Property Tax Levy for the City of
Evanston
Hearing Public Comment
Junad Rizki Stated that although City Council doesn’t raise property taxes, they in
turn raise the levys. Said taxes are being raised. Wanted a truthful
budget to be created. Said there was excessive spending that has
cost the city millions of dollars. Believes that the budget crisis is
because of the mismanagement.
Watch
Alderman Braithwaite made a motion to adjourn the hearing and received a second from Ald.
Wynne. Clerk Reid called a roll-call vote and on a vote of 8-0 the hearing was adjourned.
Public Comment
Junad Rizki Spoke about the city budget, along with the Water Department
budget. Said residents have been filing voluminous FOIA request in
the past year because they are losing trust in local government.
Watch
Clare Kelly Read another statement on behalf of Peggy Tar Watch
Ray Friedman Didn’t understand why City Council would approve the Robert Crown
Center if it would be operating at a loss when it is reopened. Asked
that we operate with the revenue we are receiving.
Watch
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Special Order of Business
(SP1) Ordinance 123-O-18: City of Evanston 2018 Tax Levy
City Council approved introduction of Tax Levy Ordinance 123-O-18, which
levies the annual property tax for General Fund Operations, Illinois
Municipal Retirement Fund, Police and Fire Pension Funds, and the
General Assistance Fund totaling $30,703,260. The corresponding total for
2017 Levy was $30,101,219.
For Introduction
Passed 8-0
Motion: Ald.
Rainey
Watch
(SP2) Ordinance 124-O-18: Evanston Library Fund 2018 Tax Levy
City Council approved introduction of Tax Levy Ordinance 124-O-18, per
Library Board action on October 17, 2018, which levies the annual property
tax for the Evanston Public Library in the amount of $6,887,755.
For Introduction
Passed 8-0
Motion: Ald.
Rainey
Watch
(SP3) Ordinance 125-O-18: Solid Waste Fund 2018 Tax Levy
City Council approved introduction of Tax Levy Ordinance 125-O-18, which
levies the annual property tax for the Solid Waste Fund in the amount of
$836,735.
For Introduction
Passed 8-0
Motion: Ald.
Rainey
Watch
(SP4) Ordinance 126-O-18: Special Service Area #4 2018 Tax Levy
City Council approved introduction of Tax Levy Ordinance 126-O-18, which
levies the annual property tax for Special Service Area #4 in the amount of
$535,714.
For Introduction
Passed 8-0
Watch
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(SP5) Ordinance 127-O-18: Special Service Area #6 2018 Tax Levy
City Council approved introduction of Tax Levy Ordinance 127-O-18, which
levies the annual property tax for Special Service Area #6 in the amount of
$225,510.
For Introduction
Passed 8-0
Motion: Ald.
Rainey
Watch
(SP6) Fiscal Year 2019 Budget Workshop
No formal action will be taken regarding the FY 2019 Budget. Budget
documents are available here: www.cityofevanston.org/city-budget/.
For Discussion
Watch
Call of the Wards
Ward
1:
Thanked residents for attending the City Council meeting Watch
Ward
2:
Made a referral to staff to examine the Star Community rating system. Watch
Ward
3:
Office hours on November 1, from 7-10 a.m. at Brothers K Watch
Ward
4:
Thanked residents for attending the City Council meeting Watch
Ward
5:
No Report Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
No Report Watch
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Ward
9:
No Report Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, November 12, 2018
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS
II.APPROVAL OF MINUTES OF REGULAR MEETING OF OCTOBER 22, 2018
III.CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – October 01, 2018 through October 14, 2018 $ 2,783,484.16
Payroll – October 15, 2018 through October 28, 2018 $ 2,909,989.58
Bills List – November 13, 2018 $ 4,529,828.66
For Action
(A2) Three-Year Agreement with School District 202 for Salt Purchase
Staff recommends City Council authorize the City manager to execute a three-
year agreement to sell road salt to Evanston School District 202. The agreement
period is from November 15, 2018 to April 15, 2021. The price of salt for the
period of November 15, 2018 to April 15, 2019 is $70.63 per ton.
For Action
(A3) Three-Year Agreement with School District 65 for Salt Purchase
Staff recommends City Council authorize the City manager to execute a three-
year agreement to sell road salt to Evanston School District 65. The agreement
period is from November 15, 2018 to April 15, 2021. The price of salt for the
period of November 15, 2018 to April 15, 2019 is $70.63 per ton.
For Action
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(A4) Approval of Contracts for Water Treatment Chemicals for Use in Fiscal
Year 2019
Staff recommends that City Council authorize the City Manager to execute
contracts with the following four vendors to supply water treatment chemicals in
response to Bid 18-44: 1) Alexander Chemical Corporation (315 Fifth Street,
Peru, IL 61354) in the amount of $167,040.00 to supply liquid aluminum sulfate
(alum) and $57,459.60 to supply chlorine; 2) Pencco, Inc. (P.O. Box 600, San
Felipe, Tx 77473) in the amount of $119,880.00 to supply HFS acid (fluoride); 3)
Polydyne Inc. (One Chemical Plant Road, Riceboro, GA 31323) in the amount of
$59,400.00 to supply polymer; and 4) Carus Group Inc., (315 Fifth Street, Peru,
IL 61354) in the amount of $134,400.00 to supply blended polyphosphate. The
total of these proposed purchases is $538,179.60. Funding for the purchase of
alum, chlorine, fluoride and polymer is from the Water Fund account
510.40.4220.65015, which has a proposed budget allocation of $525,500.00 for
FY2019. Blended polyphosphate is purchased from the Water Fund account
510.40.4220.65030, which has a proposed FY2019 budget allocation of
$114,100.00.
For Action
(A5) Purchase of Directional Drilling Machine from Vermeer Midwest Inc.
Staff recommends City Council authorize the City Manager to execute a contract
with Vermeer Midwest Inc. (2801 Beverly Drive, Aurora IL 60502) for the
purchase of a directional drilling machine in the amount of $99,939.00. Funding
for the purchase of the directional drilling machine is from the Water Fund
account 510.40.4230.65702, which has a budget allocation of $540,000.00 and a
YTD balance of $501,868.18.
For Action
(A6) Contract with Thieneman Construction, Inc. for the Clearwell 9
Replacement Project (Treated Water Storage)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Clearwell 9 Replacement Project (Bid No. 18-30) with Thieneman
Construction, Inc. (17219 Foundation Parkway, Westfield, IN 46074) in the
amount of $19,213,700.00, contingent upon receiving the appropriate loan
funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated
that the IEPA will provide loan funding from the State Revolving Fund in an
amount up to $22,800,000.00 for engineering and construction of this project.
With this funding, all eligible engineering and construction costs would be funded
by a loan repaid over 20 years at 1.84% interest. IEPA loan funding for this work
will be routed through the Water Fund, Capital Improvement (Account
513.71.7330.65515-733107), which has an FY 2019 budget allocation of
$13,400,000 for this project.
For Action
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(A7) Change Order Number 4 to Agreement for Treated Water Storage
Replacement Project Engineering Services with CDM Smith
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 4 to the agreement for the Treated Water Storage
Replacement Project Engineering Services with CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) to extend the contract time to March 31, 2021
which is the end of the planned construction period and close-out activities.
There is no change in contract price.
For Action
(A10) Contracts for 2018-2019 Snow Tow Program
Staff recommends that City Council authorize the City Manager to execute
sixteen (16) contracts for snow towing services in an amount not to exceed
$60,000. A complete list of vendors can be found on the corresponding
transmittal memorandum and attachments. Funding for snow towing contractors
is provided by the Snow and Ice Control General Fund (Account
100.40.4550.62451).
For Action
(A11) Professional Services Agreement with We Got Game, LLC for City of
Evanston Athletics Programs
Staff recommends City Council authorize the City Manager to execute a
professional services agreement with We Got Game, LLC (3553 W. Peterson
Ave #106, Chicago, IL 60659) for the City of Evanston Athletics Programs run at
Robert Crown and Chandler-Newberger Centers. The agreement is for three (3)
years with a mutual option to renew for two (2) additional one (1) year options.
The agreement period will run from January 1, 2019 through December 31, 2021.
Instruction expenses will be paid from Accounts 100.30.3035.62505 and
100.30.3030.62505. Compensation for the vendor varies based on the type of
program and number of weeks the camps/programs operate, and will work within
the fee structure (70% of revenue to vendor/ 30% of revenue to City).
For Action
(A12) Ordinance 131-O-18, Increasing the Number of Class U Liquor Licenses for
Theo Ubique Cabaret Theatre at 721 Howard Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-18, amending Evanston City Code Subsection 3-4-6 (U) to increase the
number of Class U Liquor Licenses from one (1) to two (2) and permit issuance
of a Class U license to Theo Ubique Theatre, d/b/a Theo Ubique
Cabaret Theatre, located at 721 Howard Street.
For Introduction
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(A13) Ordinance 132-O-18, Increasing the Number of Class D Liquor Licenses for
Tuko Cantina at 817 University Place
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-18, amending Evanston City Code Subsection 3-4-6 (D) to increase the
number of Class D Liquor Licenses from fifty-one (51) to fifty-two (52) and permit
issuance of a Class D license to 817 University LLC, d/b/a Tuko Cantina located
at 817 University Place.
For Introduction
(A14) Ordinance 117-O-18, Amending Section 7-12-17 Increasing the Meter
Charges and Water Rates
Staff recommends that City Council adopt Ordinance 117-O-18, which would
increase the water meter charges and water rates by eleven percent (11%).
For Introduction
(A15) Ordinance 118-O-18, Amending Section 7-13-3 Decreasing the Sewer User
Rates
Staff recommends that City Council adopt Ordinance 118-O-18, which would
decrease the sewer user rate by 7.5%, from $3.66 to $3.39 per billing unit (100
cubic feet of water consumed).
For Introduction
(A17) Ordinance 130-O-18, Amending Section 7-2-6 (G), Moving Vehicle Parking
and Storage Containers on Public Ways
Staff recommends that City Council adopt Ordinance 130-O-18, which would
increase the fee to allow public parking spaces and/or other public right-of-way to
be reserved for loading and unloading of moving vehicles and storage containers
without obstructing traffic flow from $100.00 to $120.00 beginning January 1,
2019.
For Introduction
(A18) Ordinance 134-O-18, Amending Subsections 10-4-5-2(B)(7) and (11)
“Parking in Predominately Residential Areas”
Staff recommends City Council adopt Ordinance 134-O-18, amending City Code
subsections 10-4-5-2(B)(7) and (11) “Parking in Predominately Residential
Areas” to amend the permit renewal date and increase the residential parking
permit from $15.00 to $30.00.
For Introduction
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(A20) Ordinance 145-O-18, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Staff recommends City Council adopt Ordinance 145-O-18, amending various
sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” adding
Sunday enforcement from twelve o’clock (12:00) p.m. to nine o’clock (9:00) p.m.,
increasing the rate of all two (2) hour meters from one dollar ($1.00) per hour to
one dollar fifty cents ($1.50) per hour, all long term meters from twenty-five cents
($.25) per hour to fifty cents ($.50) per hour and all twenty (20) minute meters
from twenty-five cents ($.25) to fifty cents ($.50) beginning March 1, 2019 with an
automatic increase to two dollars ($2.00) per hour and fifty cents ($.50) per
fifteen (15) minutes in FY 2020. The cost of replacement stickers and
reprogramming the parking meters will be paid for through the Parking Fund.
For Introduction
(A21) Ordinance 143-O-18, Amending “Schedule of License Fees” of City Code
Section 10-8-3(A) – “Wheel Tax”
City staff requests City Council adoption of Ordinance 143-O-18 amending
Section 10-8-3(A), “Schedule of License Fees”, increasing the annual license
fees by $10.00.
For Introduction
(A22) Ordinance 148-O-18, Amending Section 3-25-2 “Imposition of Tax” to
Increase the Real Estate Transfer Tax for Transactions with a Sale Price
over $1,500,000
Staff recommends City Council adoption of Ordinance 148-O-18, amending City
Code Section 3-25-2, “Imposition of Tax” to increase the Real Estate Transfer
Tax for sales with a price over $1,500,000.01. For sale prices: up to $1.5 million
the tax is $5.00 for every $1,000 of value; from $1,500,000.01 to $5 million the
tax is $7.00 for every $1,000 of value; and prices at $5,000,000.01 or more the
tax is $9.00 for every $1,000 of value.
For Introduction
(A23) Ordinance 136-O-18, Expediting Planning & Zoning Review and Building
Permits
Staff recommends adoption of Ordinance 136-O-18, amending Ordinance 125-O-
17 regarding the City of Evanston Permit Fee Schedule. The proposal will create
an application and fee schedules for expediting permit and plan review services.
For Introduction
(A24) Ordinance 135-O-18, Amending Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” to Add Bed and Breakfast Establishments
Staff recommends adoption of Ordinance 135-O-18, amending Section 3-2-4
“Hotel-Motel and Vacation Rental Tax” to add Bed and Breakfast Establishments.
For Introduction
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(A25) Ordinance 137-O-18, Amending Title 5, Chapter 9, Licensing of Vacation
Rentals
Staff recommends adoption of Ordinance 137-O-18, amending Ordinance 50-O-
13 to improve compliance with vacation rental licensing requirements. Staff
proposes to increase vacation rental licensing fees to align with cost of
administering the program.
For Introduction
(A26) Ordinance 141-O-18, Amending Rental Registration of Rental Residential
Buildings to Include Inspection Requirements and Add Accessory Dwelling
Units
Staff recommends approval of ordinance 141-O-18 Amending Rental
Registration of Rental Residential Buildings to include inspection requirements
and the addition of accessory dwelling units. This amends the rental registration
process to include a fee of $200 for the initial inspection and registration of
existing dwelling units, including accessory dwelling units (ADUs)/coach houses,
and a fine from $75 to $375 for renting an unregistered unit following the
“amnesty period.” These changes, including the fee structure, were approved
unanimously by City Council on October 29, 2018.
For Introduction
(A27) Ordinance 133-O-18, Amending Section 3-2-19, “Transportation Network
Company Tax”
City staff requests City Council adoption of Ordinance 133-O-18, Amending
Section 3-2-19 of the Evanston City Code, “Transportation Network Company
Tax.” The Ordinance adds the definition of shared rides and solo rides, and adds
a fee of forty-five cents ($.45) per solo ride in a transportation network vehicle.
For Introduction
(A28) Ordinance 150-O-18 Amending Section 9-2-3 (B), Increasing Fire
Department Transport Fees
City staff requests City Council adoption of Ordinance 150-O-18 amending
Section 9-2-3 of the City Code, increasing the ambulance transport fees to
$1,500 irrespective of the type of call.
For Introduction
(A29) 2018 Holiday Parking
The Transportation & Parking Committee and staff recommend City Council
approval of a free holiday validation program for parking meters and the City’s
three Downtown Self-Park Garages for evenings and weekends beginning
November 24, 2018 through January 5, 2018. Funding is provided by the Parking
Fund. The anticipated expense for this program is estimated at $30,000.
For Action
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IV. ITEMS FOR CONSIDERATION
(A8) Change Order Number 1 to Contract with Monson Nicholas Inc. for the
Service Center Parking Deck Restoration
Staff recommends approval of Change Order #1 to the contract with Monson
Nicholas Inc. (714 North Yale Avenue, Villa Park, Illinois 60181) reducing the
contract for the Service Center Parking Deck Restoration by $67,576.77. The
change is due to the reconciliation between the contractual quantities and the
actual quantities provided for the Service Center Emergency Repairs. This will
reduce the existing agreement amount from $526,074.00 to $458,497.23.
Funding will be provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4118.65515-617023).
For Action
(A9) Change Order Number 1 to Consulting Contract with Wiss, Janney, Elstner
Associates, Inc. for Service Center Emergency Repairs
Staff recommends approval of Change Order #1 to a contract with Wiss, Janney,
Elstner Associates, Inc. (330 Pingsten Road, Northbrook, IL, 60062) that will
increase the agreement amount by $19,500, from $44,300 to $63,800. The
change is for additional services provided for the Service Center Emergency
Repairs. Funding will be provided from the Capital Improvement Program (CIP)
2018 General Obligation Bonds (Account 415.40.4118.65515-617023).
For Action
(A16) Ordinance 128-O-18, Amending Title 8, Chapter 4, Municipal Solid Waste
and Increasing the Sanitation Service Charges
Staff recommends City Council adoption of Ordinance 128-O-18, modifying Title
8, Chapter 4 of the City Code for Municipal Solid Waste increasing the service
charges for refuse collected in 95 and 65 gallon roll out carts by 15%, the
collection of refuse from condominiums by 2.3% and the charges for special pick-
ups beginning January 1, 2019.
For Introduction
(A19) Ordinance 142-O-18, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking Violation
Penalties
The Transportation & Parking Committee and staff recommend City Council
adoption of Ordinance 142-O-18, amending City Code Section 10-11-17,
Schedule XVII, Parking Violation Penalties increasing the fine for a street
sweeping violation by thirty five dollars ($35) to seventy five dollars ($75) with a
fifty dollar ($50.00) additional penalty if paid after the expiration of twenty-one
(21) days following issuance of a final determination of liability. A policy change
regarding towing procedures will accompany this change to reduce the financial
hardship and inconvenience that vehicle owners currently endure as part of
sweeping operations. Staff also recommends increasing the fine for an expired
parking meter by five dollars ($5) to twenty-five dollars ($25) effective January 1,
2019 as part of the FY2019 budget proposal.
For Introduction
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V. ITEMS FOR DISCUSSION
VI. COMMUNICATIONS
VII. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of October 22, 2018
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: C. Fleming, P. Braithwaite, T. Suffredin, R. Rue Simmons, A.
Rainey (arrived at 6:11p.m.)
STAFF PRESENT: H. Desai, A. Ruggie, E. Storlie, L. Hemingway, L. Biggs,
R. Dahal, W. Bobkiewicz, T. Nunez
PRESIDING OFFICIAL: Ald. Rue Simmons
I. DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS, CHAIR
A quorum being present, Ald. Rue Simmons called the meeting to order at
6:07p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF OCTOBER 8, 2018
Ald. Rue Simmons moved to accept the Minutes of October 8, 2018 and the
A&PW meeting as submitted, seconded by Ald. Fleming.
The Minutes of the October 8, 2018 A&PW meeting were approved
unanimously 4-0.
Ald. Rainey arrived at 6:11p.m.
III. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll –September 17, 2018 through September 30, 2018 $ 2,845,633.96
Bills List – October 23, 2018 $ 2,298,931.21
For Action
(A2) Credit Card Activity (not including Amazon purchases) –
Period Ending August 26, 2018 $ 194,498.95
For Action
(A6) Change Order No. 1 to the Contract with Construction Consulting &
Disbursement Services for the Water Treatment Plant Door Renovation
Staff recommends City Council authorize the City Manager to approve Change
Order No. 1 to the contract for the Water Treatment Plant Door Renovation (Bid
18-29) with Construction Consulting & Disbursement Services (5836 Lincoln
Avenue, Suite 200, Morton Grove, Illinois). This change order includes a time
DRAFT -
NOT APPROVED
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extension for 75 days, changing the completion date from 9/15/18 to 11/29/18.
There is no cost increase associated with this change order.
For Action
(A8) Resolution 79-R-18, Negotiate and Execute a Parking Memorandum of
Agreement with Youth & Opportunity United, Inc.
Staff recommends City Council adoption of Resolution 79-R-18, authorizing the
City Manager to negotiate and execute a parking agreement with Youth &
Opportunity United, Inc., located at 1911 Church Street for usage of their parking
lot for patrons using the Gibbs-Morrison Cultural Center and businesses in the
Church Dodge corridor. Funding will be from the Gibbs-Morrison/Building
Maintenance Material Fund (Account 100.30.3225.65050), which has an
allocation of $2,000. Staff projects an expense of approximately $500 yearly for
fall clean-up of the landscaping at the site. Snow removal will be in-kind and
performed by City staff.
For Action
(A9) Resolution 81-R-18, Designating the Portion of Pitner Avenue with the
Honorary Street Name Sign, “Pierre Jean-Paul Way”
The Parks, Recreation and Community Services Board recommend adoption of
Resolution 81-R-18, naming the portion of Dewey Avenue between Crain Street
and Greenleaf Street, with the honorary street name sign, “Pierre Jean-Paul
Way”. Three street signs are made for the honoree and the approximate total
cost is $200. Funds are budgeted in the Public Service Bureau-Traffic
Operations' materials fund (Account 100.40.4520.65115), which has a fiscal year
2018 budget of $58,000 and a year to date balance of $48,000.
For Action
(A11) Resolution 80-R-18, A Resolution in Support of the City of Evanston and
School District 65 Safe Routes to School Program
Staff requests City Council adopt Resolution 80-R-18, a Resolution in Support of
the City of Evanston and School District 65 Safe Routes to School Program. The
City of Evanston seeks to obtain funding in support of Safe Routes to School
Program initiative.
For Action
Ald. Fleming moved to recommend approval of the consent calendar,
seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the consent calendar.
IV. ITEMS FOR CONSIDERATION
(A10) Resolution 98-R-18 Agreement with Ridgeville Park District for the
Continuation of the Middle School Afterschool Program at Kamen Park
Staff recommends City Council adoption of Resolution 98-R-18, authorizing the
City Manager to execute a partnership agreement with the Ridgeville Park
District for the continuation of the middle school afterschool program at the
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Kamen East Fieldhouse site. Ridgeville Park District is donating $12,000 for
operational expenses and additional in-kind services for the program.
For Action
Ald. Rainey moved to recommend City Council adoption of Resolution 98-
R-18, authorizing the City Manager to execute a partnership agreement with
the Ridgeville Park District for the continuation of the middle school
afterschool program at the Kamen East Fieldhouse site, seconded by Ald.
Braithwaite.
At Ald. Rainey’s inquiry, Parks, Recreation and Community Services Director
Lawrence Hemingway explained that there are two City staff that run the program
at approximately $18,000 annually.
The Committee voted unanimously 5-0 to adopt the resolution.
(A3) Amazon Credit Card Activity – Period Ending August 26, 2018 $ 7,410.26
For Action
Ald. Fleming moved to recommend City Council approve the Amazon
Credit Card activity for the period ending August 26, 2018 in the amount of
$7,410.26, seconded by Ald. Braithwaite.
Ald. Fleming reminded staff to support local business. She noticed charges that
were not on the approved list. City Manager Bobkiewicz noted that the charges
are through August 26, 2018 before the staff memo went out with the new policy.
The Committee voted unanimously 4-0 with Ald. Suffredin abstaining to
approve the credit card activity.
(A4) Third Quarter Financial Report for Fiscal Year 2018
Staff recommends City Council accept and place on file the Third Quarter
Financial Report for FY 2018.
For Action: Accept and Place on File
Ald. Rainey moved to recommend City Council accept and place on file the
Third Quarter Financial Report for FY 2018, seconded by Ald. Fleming.
At Ald. Rainey’s inquiry, Chief Financial Officer/Treasurer Hitesh Desai explained
that there is a $3 million debt service payment due on the Sherman Garage
December 1st.
Assistant City Manager Erika Storlie noted that this will be the last debt service
payment and the garage will be debt free. She detailed some capital
expenditures expected in the parking fund including security camera upgrades in
all 3 garages and paint and seal coating of garage floors next year.
At Ald. Fleming’s inquiry, CFO/Treasurer Desai explained the Insurance Fund
has a negative fund balance because of lawsuits, but we are watching closely.
At Ald. Rainey’s inquiry he explained that the Library numbers are out of balance
because a $10 million capital project was postponed this year.
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At Ald. Braithwaite’s inquiry, CFO/Treasurer Desai explained that the City is
exploring whether funds from the Friends of the Robert Crown can be used
toward Crown debt service. There may be a donor imposed restriction on the use
of funds.
The Committee voted unanimously 5-0 to accept and place the report on
file.
(A5) Contract with Patrick Engineering, Inc. to Provide Engineering Services for
the Main Street Improvement Project
Staff recommends that City Council authorize the City Manager to execute a
contract with Patrick Engineering, Inc. (55 East Monroe Street, Suite 3450,
Chicago, IL 60603) to provide engineering services for the Main Street
Improvement Project between Maple Avenue and Hinman Avenue. At this time,
staff recommends award of only the initial portion of the project, Phase I
preliminary engineering, in the amount of $363,738.00. This project will be
funded from the City’s Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account No. 415.40.4118.62145-418006), which has an FY
2018 budget of $380,000, all of it remaining.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a contract with Patrick Engineering, Inc. to provide
engineering services for the Main Street Improvement Project between
Maple Avenue and Hinman Avenue by awarding the initial portion of the
project, Phase I preliminary engineering, in the amount of $363,738.00,
seconded by Ald. Rainey.
Public Works Agency (PWA) Bureau Chief Lara Biggs explained that this project
will update the streetscape and street resurfacing including repair and
replacement of sidewalks, 2 pedestrian crosswalks, street light and traffic signal
updates and ensuring ADA compliance.
This project is a candidate for various grant programs which includes more in
depth environmental implications and intersection design. The State is changing
how grants are awarded by requiring completing of the more rigorous Phase I
study. Phase II (scheduled in 2020) involves preparing the construction design
and Phase III (scheduled in 2021) is completion of construction.
At Ald. Suffredin’s inquiry, PWA Bureau Chief Biggs explained that the
investment in the Phase I project is necessary in order to meet the criteria to
apply for state, county and federal grants.
The Committee voted unanimously 5-0 to approve the contract.
(A7) Resolution 97-R-18, Six-Month Extension to the Cable Television Franchise
Agreement with Comcast
Staff recommends City Council adoption of Resolution 97-R-18, authorizing the
City Manager to execute a 6 month extension of the Comcast Cable Television
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Franchise Agreement with Comcast of Illinois IV, Inc. (1585 Waukegan Road,
Waukegan, IL 60035). The existing agreement expires October 24, 2018. A new
franchise agreement will be negotiated for a longer term in 2019.
For Action
Ald. Braithwaite moved to recommend City Council adoption of Resolution
97-R-18, authorizing the City Manager to execute a 6 month extension of
the Comcast Cable Television Franchise Agreement with Comcast of
Illinois IV, Inc. which the existing agreement expires October 24, 2018,
seconded by Ald. Fleming.
PUBLIC COMMENT
James Engleman spoke in favor of extending the Comcast contract.
At Ald. Rainey’s inquiry, Assistant City Manager Erika Storlie explained that the
City has franchise agreements with AT&T, Comcast and RCN Cable. The City is
currently in negotiations with Comcast and request an additional 6 months on the
existing agreement during negotiations.
The Committee voted unanimously 5-0 to adopt the resolution.
(A12) Ordinance 114-O-18, Proposed Lease Agreement with Northwest Center
Against Sexual Abuse
Staff requests City Council adopt Ordinance 114-O-18, authorizing the City
manager to negotiate a three-year lease with Northwest Center Against Sexual
Abuse for office space in the Lorraine H. Morton Civic Center at the monthly
rental rate of $577.50 for an annual rent of $6,930.
For Introduction
Ald. Braithwaite moved to suspend the rules and recommend City Council
adopt Ordinance 114-O-18, authorizing the City manager to negotiate a
three-year lease with Northwest Center Against Sexual Abuse for office
space in the Lorraine H. Morton Civic Center at the monthly rental rate of
$577.50 for an annual rent of $6,930, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
V. ITEMS FOR DISCUSSION
(APW1)Pace North Shore Garage Bus Parking Expansion
Staff requests the Administration and Public Works Committee discuss Pace
Suburban Bus Service (2222 Oakton Street) and Quad Indoor Sports (2454
Oakton Street) proposal to swap 17,000 square feet of land with the City of
Evanston in order to accommodate additional parking for both facilities.
For Discussion
City Manager Wally Bobkiewicz was approached by Quad Indoor Sports (QIS) to
expand their customer parking due to growth. They are proposing swapping land
between the City and Pace.
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QIS Owner Bill Kindra explained that the facility currently has 72 parking spots
and 4 ADA compliant spots. Overflow parking is provided by Cube Smart, Shell
Oil, GFS and Home Depot. Parking is challenging for pedestrians and families
with small children. The proposal would increase parking by an additional 60
spaces by swapping approximately 17,000 square feet of land with Pace.
Brian Loftin, Owner of Little Kickers explained that they service approximately
800 kids per year from the ages of 18 months to 4 years old. Little Kickers has
deliberately limited the number of classes held because of parking constraints.
At Ald. Rainey’s inquiry, Mr. Loftin confirms that the facility is adequate to hold
classes for 100 kids per hour just for his program.
At Ald. Braithwaite’s inquiry, Mr. Kindra explained that this year they are
introducing a shuttle to transport parents from other parking locations back to the
facility after drop off. The challenge is for the parents of the Little Kickers, who
will drop off 2 year olds with other siblings and strollers in the busy winter
months.
John Berkley of Evanston Soccer Association has 500 youth players and 400
families that regularly participate in games. Before QIS came to Evanston, the
players traveled to Palatine and Highland Park to play. Additional parking is
necessary for family memebrs that want to their kids participate in games.
Frank Barbaro of Evanston Baseball and Softball Association has approximately
1,300 kids ranging from Pre-K to 8th grade. He noted that he could host
numerous games simultaneously, but additional parking would be helpful to
accommodate the families that attend to watch.
At Ald. Fleming’s inquiry, City Manager Bobkiewicz explained that parking would
be installed in an area of land immediately west of the James Park sledding hill.
QIS will participate in the funding of the install and the would be paid parking as
part of the City’s parking system. He added that the outgoing Pace Executive
Director is interested in moving this forward. Ald. Rainey is in favor of the
proposal especially with the participation of Pace.
At Ald. Braithwaite’s inquiry, QIS owner Kindra confirmed that they serve hot
dogs, chips and beer only on adult league nights.
City Manager Bobkiewicz will come back to the Committee with deal points at a
November meeting.
VI. COMMUNICATIONS
Ald. Braithwaite requested an Administrative Adjudication report on outstanding
fines and revenues.
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VII. ADJOURNMENT
Ald. Braithwaite moved to recommend adjournment, seconded by Ald. Fleming.
The meeting adjourned at 6:56pm.
Respectfully Submitted,
Janella Hardin, PHR
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: November 8, 2018
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – October 01, 2018 through October 14, 2018 $ 2,783,484.16
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Payroll – October 15, 2018 through October 28, 2018 $ 2,909,989.58
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – November 13, 2018 $ 4,529,828.66
General Fund Amount – Bills list $ 376,418.62
TOTAL AMOUNT OF BILLS LIST & PAYROLL $10,223,302.40
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills List
For City Council meeting of November 12, 2018 Item A1
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
100 GENERAL FUND
100 GENERAL SUPPORT
13040 ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPIER PAPER 1,384.00
21639 EYE MED VISION CARE EYEMED MONTHLY INVOICE 4,313.02
21640 METLIFE SMALL BUSINESS CENTER METLIFE MONTHLY INVOICE 21,056.27
21640 GUARDIAN GUARDIAN DENTAL MONTHLY INVOICE 18,110.18
22725 VERIZON WIRELESS COMMUNICATION CHARGES 16,842.71
41239 DANIEL G. KEELER MEAL ALLOWANCE PEDESTRIAN/BICYCLE CRASH RECONSTRUCTION 75.00
41420 ESTES AWS WEAPONS SECURITY BOX - SPECIAL OPERATIONS 800.45
100 GENERAL SUPPORT Total 62,581.63
1300 CITY COUNCIL
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 37.64
1300 CITY COUNCIL Total 37.64
1505 CITY MANAGER
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR PATRICIA EFIOM - NEW TITLE 39.00
62295 MARTINEZ, PAULINA REIMBURSEMENT: HISPANIC NETWORK CONFERENCE 1,225.11
62295 WALTER BOBKIEWICZ REIMBURSEMENT: HISPANIC NETWORK CONFERENCE 269.05
62360 ICMA MEMBERSHIP RENEWAL - WALLY BOBKIEWICZ 1,400.00
62605 CLARE TALLON RUEN LAKE DANCE EXPERIENCE CLIMATE CHANGE PROJECT / STREETS ALIVE 878.00
62605 CHRISTOPHER ESSEX CREATION/DEVELOPMENT OF CLIMATE CHANGE EXHIBITION FOR STREETS ALIVE 322.50
1505 CITY MANAGER Total 4,133.66
1510 PUBLIC INFORMATION
62205 EVANSTON ROUNDTABLE LLC BUDGET ADVERTISEMENT 380.00
1510 PUBLIC INFORMATION Total 380.00
1555 FINANCIAL ADMINISTRATION
62295 KATE LEWIS-LAKIN REIMBURSEMENT: ICMA CONFERENCE 268.90
65095 OFFICE DEPOT OFFICE SUPPLIES 54.77
1555 FINANCIAL ADMINISTRATION Total 323.67
1560 REVENUE & COLLECTIONS
61060 ACCOUNTING PRINCIPALS TEMPORARY PERSONNEL SERVICES 1,966.25
61060 ACCOUNTING PRINCIPALS TEMPORARY PERSONNEL SERVICES 1,100.00
62210 MSF GRAPHICS, INC.VISITOR PASS ORDER 1,046.68
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 56.46
62449 GILA LLC DBA MUNICIPAL SERVICES BUREAU COLLECTION SERVICES 508.71
64541 AZAVAR AUDIT SOLUTIONS AUDITING 915.24
64541 AZAVAR AUDIT SOLUTIONS AUDITING 915.24
65045 RYDIN SIGN & DECAL 2019 PERMITS AND HANG TAGS 3,297.90
65045 THIRD MILLENNIUM ASSOCIATES, INC.DATABASE SOFTWARE 1,250.00
1560 REVENUE & COLLECTIONS Total 11,056.48
1570 ACCOUNTING
65095 OFFICE DEPOT OFFICE SUPPLIES 4.35
1570 ACCOUNTING Total 4.35
1575 PURCHASING
62360 SAM'S CLUB DIRECT *MEMBERSHIP: T.NUNEZ 45.00
1575 PURCHASING Total 45.00
1580 COMMUNITY ARTS
66040 EVANSTON SYMPHONY ORCHESTRA *CULTURAL ARTS GRANT 800.00
66040 INDONESIAN DANCE OF ILLINOIS CULTURAL ARTS GRANT - STREETS ALIVE PERFORMANCE 1,000.00
1580 COMMUNITY ARTS Total 1,800.00
1585 ADMINISTRATIVE HEARINGS
62509 SUSAN D BRUNNER HEARING OFFICER 1,820.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,380.00
62509 MITCHELL C. EX HEARING OFFICER 2,355.00
1585 ADMINISTRATIVE HEARINGS Total 5,555.00
1705 LEGAL ADMINISTRATION
52040 ILLINOIS STATE POLICE BACKGROUND CHECKS 405.00
62315 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 248.31
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 18.82
65010 WEST GROUP PAYMENT CTR LEGAL SUBSCRIPTION 900.60
65095 OFFICE DEPOT OFFICE SUPPLIES 34.72
1705 LEGAL ADMINISTRATION Total 1,607.45
1929 HUMAN RESOURCE DIVISION
62160 ERGOMETRICS EMPLOYMENT TESTING-ERGOMETRICS 162.00
62274 ANDREWS TECHNOLOGY HMS, INC.EMPLOYEE TIME & ATTENDANCE SOFTWARE-ANDREWS TECHNOLOGY 7,500.00
62274 STANARD & ASSOCIATES EMPLOYMENT TESTING-STANDARD & ASSOC 5,250.00
62310 ANDREWS TECHNOLOGY HMS, INC.EMPLOYEE TIME & ATTENDANCE SOFTWARE-ANDREWS TECHNOLOGY 7,500.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 18.82
62509 EXPERIAN EMPLOYEE CREDIT MONITORING-EXPERIAN 64.34
62509 ESPYR EAP CONSULTING-EMPLOYEE SERVICES 650.70
62512 ICIMS RECRUITMENT SOFTWARE-ICIMS 4,350.00
65095 ALLEGRA PRINT & IMAGING OFFICE SUPPLIES 83.00
1929 HUMAN RESOURCE DIVISION Total 25,578.86
1932 INFORMATION TECHNOLOGY DIVI.
62340 DE LAGE LANDEN PUBLIC FINANCE *CISCO CYBER SECURITY SOFTWARE 93,425.46
62340 HEARTLAND BUSINESS SYSTEMS PURCHASE OF TWO CISCO ISE 3515 SECURE NETWORK APPLIANCES 19,993.00
62341 COMMUNICATIONS REVOLVING FUND INTERNET ACCESS ENTERPRISE CHARGE 800.00
62380 XEROX CORP.COPIER CHARGES 330.19
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 400.00
62506 NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY - JULY 2018 TO SEPT 2018 2,341.50
64545 ANDREWS TECHNOLOGY HMS, INC.EMPLOYEE TIME & ATTENDANCE SOFTWARE-ANDREWS TECHNOLOGY 1,140.00
1932 INFORMATION TECHNOLOGY DIVI. Total 118,430.15
1941 PARKING ENFORCEMENT & TICKETS
62451 AVA R. WILLIAMS TOW REFUND 205.00
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 132.65
1941 PARKING ENFORCEMENT & TICKETS Total 337.65
1950 FACILITIES
62225 ASSA ABLOY ENTRANCE SOLUTIONS BI-ANNUAL SLIDING DOOR MAINTENANCE 25.74
62225 CARRIER CORPORATION PDHQ CONDENSER COIL REPAIR 1,762.98
62225 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES NOV 2018-JAN 2019 CHURCH GARAGE 212.00
62245 ANDREWS TECHNOLOGY HMS, INC.EMPLOYEE TIME & ATTENDANCE SOFTWARE-ANDREWS TECHNOLOGY 965.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 18.82
62509 SCHNEIDER ELECTRIC BUILDINGS AMERICA 2018 HVAC BAS FOR MULTIPLE FACILITIES 6,783.00
62509 VERIZON NETWORKFLEET, INC.AVL TRACKERS 379.00
62509 H-O-H WATER TECHNOLOGY 2018 CHEMICAL WATER TREATMENT FOR HVAC EQUIPMENT 1,104.00
62509 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 6,133.00
62518 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES NOV 2018-JAN 2019 ANIMAL SHELTER 174.54
64005 COMED UTILITIES COMED 5,368.84
64015 NICOR UTILITIES NICOR 743.56
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 751.51
1950 FACILITIES Total 24,421.99
1114 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
2101 COMMUNITY DEVELOPMENT ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 148.24
2101 COMMUNITY DEVELOPMENT ADMIN Total 148.24
2105 PLANNING & ZONING
53666 COOK COUNTY RECORDER OF DEEDS CCRD RECORDINGS - LANDMARKS 60.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 75.28
2105 PLANNING & ZONING Total 135.28
2126 BUILDING INSPECTION SERVICES
52030 E.F BASSING, INC.REFUND CONTRACTOR LICENSE 18LIRO-0134 100.00
52080 CHAMPION ROOFING, INC.REFUND PERMIT 18ROOF-0244 243.00
52080 RADOSLAW BANAS REFUND PERMIT 18HVAC-0082 381.00
52080 GO PERMITS, LLC REFUND PERMIT 18MRPR-0212 338.00
62190 ACS POWER WASH GRAFFITI REMOVAL 1,486.00
62236 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 300.00
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 450.00
62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 6,069.49
2126 BUILDING INSPECTION SERVICES Total 9,519.09
2205 POLICE ADMINISTRATION
62210 MINUTEMAN PRESS PRINTING SERVICES - ENVELOPES 352.04
62210 MSF GRAPHICS, INC.PRINTING SERVICES - BIKE STICKERS 240.00
62210 MSF GRAPHICS, INC.PRINTING SERVICES - COURT FILES 287.50
62280 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 30.96
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 263.48
64015 NICOR UTILITIES NICOR 197.81
2205 POLICE ADMINISTRATION Total 1,371.79
2210 PATROL OPERATIONS
62490 ILLINOIS TOLLWAY TOLLWAY 6.82
65020 SAM'S CLUB DIRECT *SUPPLIES: PRISONER FOOD 307.34
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 2,144.94
65025 SAM'S CLUB DIRECT *SUPPLIES: PATROL OPERATIONS 73.38
65125 MEDLINE INDUSTRIES PRISONER SUPPLIES 129.71
2210 PATROL OPERATIONS Total 2,662.19
2260 OFFICE OF ADMINISTRATION
62295 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 502.85
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - CANCELLATION 50.00
62295 VELEZ, LUIS MEAL ALLOWANCE - 2018 ITOA CONFERENCE 45.00
62295 VELEZ, LUIS TRAINING/TRAVEL MEALS NATIONAL TACTICAL TEAM LEADERSHIP COURSE 250.00
62295 MOKOS, REBECCA MEAL ALLOWANCE ADVANCED HOMICIDE INVEST.45.00
62295 ANNA OSTAP MEAL ALLOWANCE - 2018 ITOA CONFERENCE 45.00
62295 RELENTLESS LLC DBA DESERT SNOW TRAINING - STREET LEVEL INTERDICTION 300.00
62295 NATHANIEL BASNER MEAL ALLOWANCE - 2018 ITOA CONFERENCE 45.00
62295 VYCHESLAV LEONTIEV MEAL ALLOWANCE - 2018 ITOA CONFERENCE 45.00
65095 OFFICE DEPOT OFFICE SUPPLIES 192.62
2260 OFFICE OF ADMINISTRATION Total 1,520.47
2270 TRAFFIC BUREAU
62451 NORTH SHORE TOWING TOW & HOOK 225.00
62451 NORTH SHORE TOWING TOWING - CLEANUP 10.00
2270 TRAFFIC BUREAU Total 235.00
2280 ANIMAL CONTROL
62225 ANDERSON PEST CONTROL PEST CONTROL SERVICES - ANIMAL SHELTER 58.14
62509 EVANSTON ANIMAL SHELTER ASSOCIATION ANIMAL SHELTER OPERATIONS COSTS - JULY 2018 THROUGH SEPT 2018 12,980.36
2280 ANIMAL CONTROL Total 13,038.50
2285 PROBLEM SOLVING TEAM
62490 SAM'S CLUB DIRECT *SUPPLIES: FIVE-O FITNESS 22.95
62490 EVANSTON IMPRINTABLES PRINTING SERVICES - OFFICER & GENTLEMAN SHIRTS 972.49
2285 PROBLEM SOLVING TEAM Total 995.44
2291 PROPERTY BUREAU
65125 DOJE'S FORENSIC SUPPLIES FORENSICS SUPPLIES 139.09
65125 PORTER LEE CORPORATION PROPERTY SUPPLIES 420.64
2291 PROPERTY BUREAU Total 559.73
2295 BUILDING MANAGEMENT
62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 205.00
62225 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 2,925.00
65040 ULINE JANITORIAL SUPPLIES 302.30
2295 BUILDING MANAGEMENT Total 3,432.30
2305 FIRE MGT & SUPPORT
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 56.46
64015 NICOR UTILITIES NICOR 964.42
2305 FIRE MGT & SUPPORT Total 1,020.88
2310 FIRE PREVENTION
62245 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 43.84
65105 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 47.92
2310 FIRE PREVENTION Total 91.76
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING AMBULANCE SERVICES - SEPTEMBER 2018 4,573.65
62430 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 570.00
2315 FIRE SUPPRESSION Total 5,143.65
2320 EMERGENCY PREPAREDNESS
62295 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 109.06
2320 EMERGENCY PREPAREDNESS Total 109.06
2407 HEALTH SERVICES ADMIN
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 18.82
65025 SAM'S CLUB DIRECT *CREDIT: RETURN -24.13
65025 SAM'S CLUB DIRECT *SUPPLIES: EHAC 53.09
2407 HEALTH SERVICES ADMIN Total 47.78
2435 FOOD AND ENVIRONMENTAL HEALTH
62469 UNITED SERVICES BY PERMACO, INC.BOARD UP 1808 HOVLAND CT 386.00
62477 AMERICAN NATIONAL RED CROSS ADULT FIRST AID PLUS TRAINING 2,450.00
62477 CINTAS CORPORATION #2 FALL RESTOCK OF FIRST AID CABINET 60.04
62477 CINTAS CORPORATION #2 SUMMER RESTOCK OF FIRST AID CABINET 77.02
62490 SMARTSIGN PARKING DECALS-PERMITS 396.25
62493 TEPIC LANDSCAPING, INC.CUT GRASS AND APPLY WEED CONTROL 712 ROSLYN 180.00
62605 ROSE PEST SOLUTIONS MONTHLY PEST SERVICE NOVEMBER 2018 6,240.00
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
65075 FINEST COURIER LOGISTICS COURIER TO IDPH 70.00
2435 FOOD AND ENVIRONMENTAL HEALTH Total 10,010.91
2115 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
2440 VITAL RECORDS
62210 MSF GRAPHICS, INC.DEATH CERTIFICATES 412.90
2440 VITAL RECORDS Total 412.90
3010 REC. BUSINESS & FISCAL MGMT
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 37.64
65095 OFFICE DEPOT OFFICE SUPPLIES 59.18
3010 REC. BUSINESS & FISCAL MGMT Total 96.82
3020 REC GENERAL SUPPORT
62360 SAM'S CLUB DIRECT *MEMBERSHIP-M. GORMAN 15.00
62490 FROSTY PRODUCTION FARMERS MARKET 502.00
62490 THE CHEESE PEOPLE FARMERS MARKET 128.00
62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 143.00
62490 SAFE HARBOR INVESTMENT HOLDINGS DBA AQUATERRA FARM FARMERS MARKET 31.00
62490 YAYA HOLDINGS LLC DBA CITY PRESS JUICE & BOTTLE FARMERS MARKET 48.00
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 94.75
62490 GREEN FIRE FARM, LLC FARMERS MARKET 132.00
62490 JON FIRST FARMERS MARKET 631.00
62490 LAKE BREEZE ORGANICS FARMERS MARKET 269.00
62490 LYON'S FARM FARMERS MARKET 173.00
62490 HENRY'S FARM FARMERS MARKET 576.00
62490 K & K FARM'S FARMERS MARKET 286.00
62490 KINNIKINNICK FARM FARMERS MARKET 351.00
62490 ED GAST FARMERS MARKET 345.00
62490 ROY A. ELKO FARMERS MARKET 57.00
62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 61.00
62490 GENEVA LAKES PRODUCE FARMERS MARKET 118.00
62490 OLD TOWN OIL FARMERS MARKET 88.00
62490 M AND D FARMS FARMERS MARKET 267.00
62490 NOFFKE FAMILY FARM FARMERS MARKET 224.00
62490 NICHOLS FARM & ORCHARD FARMERS MARKET 391.00
62490 ZELDENRUST FARM FARMERS MARKET 523.00
62490 SEEDLING FARMERS MARKET 52.00
62490 K.V. STOVER AND SON FARMERS MARKET 562.00
62490 SMITS FARMS FARMERS MARKET 155.00
62490 GREAT HARVEST BREAD CO.FARMERS MARKET 35.00
62490 GREEN ACRES FARMERS MARKET 120.00
62490 DEFLOURED LLC FARMERS MARKET 43.00
62490 MARILYN'S BAKERY FARMERS MARKET 35.00
62490 SWEETY PIES BAKERY CAKERY CAFE, LLC FARMERS MARKET 168.00
62490 ROEDGER BROS. BLUEBERRIES FARMERS MARKET 42.00
62490 RIVER VALLEY RANCH FARMERS MARKET 193.00
65025 SAM'S CLUB DIRECT *SUPPLIES: FARMERS MARKET 59.98
3020 REC GENERAL SUPPORT Total 6,918.73
3025 PARK UTILITIES
64005 COMED UTILITIES COMED 2,951.53
64005 NICOR UTILITIES NICOR 30.70
64005 DYNEGY UTILITIES-DYNEGY 1,626.02
65085 SERVICE SANITATION INC PORTAL RENTAL OF TOILET 640.00
3025 PARK UTILITIES Total 5,248.25
3030 CROWN COMMUNITY CENTER
62505 GARY KANTOR MAGIC CLASS INSTRUCTOR 252.00
62507 CLASSIC BOWL SUMMER CAMP FIELD TRIPS 2,232.00
64005 DYNEGY UTILITIES-DYNEGY 3,826.45
65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 78.96
3030 CROWN COMMUNITY CENTER Total 6,389.41
3035 CHANDLER COMMUNITY CENTER
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR MICHELLE BUSH 39.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 34.32
62506 NORTHWESTERN UNIVERSITY NORTHWESTERN WORK STUDY 457.50
64005 DYNEGY UTILITIES-DYNEGY 1,132.91
64015 NICOR UTILITIES NICOR 156.78
65110 GENEVA LAKES PRODUCE ZOMBIE SCRAMBLE ITEMS 176.00
3035 CHANDLER COMMUNITY CENTER Total 1,996.51
3040 FLEETWOOD JOURDAIN COM CT
62225 STA-KLEEN INC.JANITORIAL SUPPLIES 41.00
62225 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 133.86
62225 CINTAS CORPORATION #769 MONTHLY CLEANING FOR DOOR MATS 205.60
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 2.52
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 76.56
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 42.23
62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY SERVICES 255.00
64005 DYNEGY UTILITIES-DYNEGY 107.77
64015 NICOR UTILITIES NICOR 212.62
65020 EXPRESS PRESS GILDAN YOUTH T-SHIRTS FOR F.A.A.M.438.00
65025 SAM'S CLUB DIRECT *SUPPLIES: FJCC 41.33
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING WEDNESDAY CATERING FOR SENIORS 654.16
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING WEDNESDAY CATERING FOR SENIORS 636.40
65040 FOX VALLEY FIRE & SAFETY RE-CALIBRATE AND CLEAN BEAM DETECTORS 429.00
3040 FLEETWOOD JOURDAIN COM CT Total 3,276.05
3055 LEVY CENTER SENIOR SERVICES
61062 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC PRIVATE RENTAL SECURITY 120.00
62210 ALLEGRA PRINT & IMAGING PRINTING TAXI COUPONS 141.00
62295 THOMPSON, AUDREY OMBUDSMAN TRAVEL 247.52
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 18.82
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 51.46
62505 PHYLLIS WEILAND KNITTING INSTRUCTOR 45.00
62505 BILLIE J DARLING FALL CLASS INSTRUCTION 342.00
62507 IDEAL CHARTER HELLO DOLLY TRANSPORTATION 521.50
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 36.95
62695 CJE SENIOR LIFE T4E PAYMENT SEPTEMBER 340.00
62695 AMERICAN CHARGE SERVICE SEPTEMBER TAXI COUPONS 420.00
64005 DYNEGY UTILITIES-DYNEGY 6,481.69
64015 NICOR UTILITIES NICOR 276.38
65025 SAM'S CLUB DIRECT *SUPPLIES: FOOD PROGRAM 37.42
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CONGREGATE MEAL SERVICE - LEVY CENTER 3,283.80
65025 DD PIG ROASTS, LLC PIG ROAST DEPOSIT 2019 250.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 2,042.00
65070 SAM'S CLUB DIRECT *SUPPLIES: OFFICE 105.14
65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPIER PAPER 207.60
3055 LEVY CENTER SENIOR SERVICES Total 14,968.28
3080 BEACHES
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 37.90
64005 DYNEGY UTILITIES-DYNEGY 117.58
64015 NICOR UTILITIES NICOR 100.53
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 285.80
3080 BEACHES Total 541.81
3116 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
3095 CROWN ICE RINK
62245 JORSON & CARLSON ICE SCRAPER KNIFE MAINTENANCE 72.68
62490 EMPIRE COOLER SERVICE INC ICE COOLER RENTAL 100.00
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 18.95
62505 SARRY CHAVANNES PRACTICE ICE MONITOR 957.50
62505 DELAYON MORRIS POWER HOCKEY CLASS INSTRUCTOR 225.00
62505 D.I.M.E.DJ PUBLIC SKATE NIGHT 1,137.50
62508 CHAVANNES, SEBASTIEN ADULT BROOMBALL LEAGUE REFEREE 892.50
62508 LUKE GORDON ADULT BROOMBALL LEAGUE REFEREE 495.00
62508 JOEL KIRSHNER ADULT BROOMBALL LEAGUE REFEREE 315.00
64005 DYNEGY UTILITIES-DYNEGY 11,479.36
64015 NICOR UTILITIES NICOR 301.57
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 449.41
65095 OFFICE DEPOT OFFICE SUPPLIES 31.07
3095 CROWN ICE RINK Total 16,475.54
3140 BUS PROGRAM
62507 FIRST STUDENT 2018 SUMMER BUS TRANSPORTATION 750.00
62507 FIRST STUDENT 2018 SUMMER BUS TRANSPORTATION 450.00
3140 BUS PROGRAM Total 1,200.00
3215 YOUTH ENGAGEMENT DIVISION
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 56.85
65110 SAM'S CLUB DIRECT *SUPPLIES: YOUTH & YOUNG ADULT 50.60
3215 YOUTH ENGAGEMENT DIVISION Total 107.45
3225 GIBBS-MORRISON CULTURAL CENTER
62225 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 97.42
62490 MOTHER-DAUGHTER TRIBAL:ATS BELLY DANCE CLASS INSTRUCTOR 312.00
62490 ANDRE L LEE CLASS INSTRUCTOR 96.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 64.86
62509 RUSSELL WINE STUDIO ENGINEER 525.00
65050 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 58.85
3225 GIBBS-MORRISON CULTURAL CENTER Total 1,154.13
3605 ECOLOGY CENTER
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 18.82
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 76.47
62518 ALARM DETECTION SYSTEMS, INC.ANNUAL BURGLAR ALARM FEE 579.60
64005 DYNEGY UTILITIES-DYNEGY 440.63
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 19.12
3605 ECOLOGY CENTER Total 1,134.64
3710 NOYES CULTURAL ARTS CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 46.07
64005 DYNEGY UTILITIES-DYNEGY 1,648.34
64015 NICOR UTILITIES NICOR 181.82
3710 NOYES CULTURAL ARTS CENTER Total 1,876.23
3720 CULTURAL ARTS PROGRAMS
62360 SAM'S CLUB DIRECT *MEMBERSHIP- A.ALLYN 15.00
62505 SHANNON, ELDRIDGE PERFORMER 100.00
62509 A HARDY PARTY FACE PAINTING DAY OF DEAD 165.00
62515 SERVICE SANITATION INC PORTABLE TOILETS FOR SPECIAL EVENTS 430.00
62515 RECORD A HIT INFLATABLE FOR ZOMBIE SCRAMBLE 750.00
3720 CULTURAL ARTS PROGRAMS Total 1,460.00
3806 CIVIC CENTER SERVICES
64015 NICOR UTILITIES NICOR 358.18
3806 CIVIC CENTER SERVICES Total 358.18
4105 PUBLIC WORKS AGENCY ADMIN
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 56.46
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 1,648.65
4105 PUBLIC WORKS AGENCY ADMIN Total 1,705.11
4320 FORESTRY
61060 NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY - JULY 2018 TO SEPT 2018 1,038.00
4320 FORESTRY Total 1,038.00
4330 GREENWAYS
62195 COMED UTILITIES COMED 67.95
4330 GREENWAYS Total 67.95
4400 CAPITAL PLANNING & ENGINEERING
62210 BHFX LLC ENGINEERING PLOTTER SUPPLIES 107.50
4400 CAPITAL PLANNING & ENGINEERING Total 107.50
4520 TRAF. SIG.& ST LIGHT MAINT
64008 DYNEGY UTILITIES-DYNEGY 41.91
4520 TRAF. SIG.& ST LIGHT MAINT Total 41.91
5300 ECON. DEVELOPMENT
65522 HERRERA LANDSCAPE SNOW REMOVAL, INC 2018 PLANTERS FOR BUSINESS DISTRICTS RFP 18-04 3,507.62
5300 ECON. DEVELOPMENT Total 3,507.62
100 GENERAL FUND Total 376,418.62
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
62491 PRESENCE BEHAVIORAL HEALTH MENTAL CRISIS SOCIAL WORKER NOVEMBER 2018 6,111.08
117010 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SOCIAL WORKER NOVEMBER 2018 5,833.34
67006 FRIENDSHIP BAPTIST CHURCH OF EVANSTON EXPENSES FOR EVANSTON ETHNIC MARKET 1,000.00
4651 HEALTH & HUMAN SERVICES Total 12,944.42
176 HEALTH AND HUMAN SERVICES Total 12,944.42
195 NEIGHBORHOOD STABILIZATION FUND
5005 NSP-GENERAL ADMINISTRATION
62490 COOK COUNTY RECORDER OF DEEDS HOUSING REHAB - MORTGAGE RECORDING - 605 DODGE 60.00
5005 NSP-GENERAL ADMINISTRATION Total 60.00
195 NEIGHBORHOOD STABILIZATION FUND Total 60.00
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
64505 AT & T COMMUNICATION CHARGES 182.55
64540 VERIZON WIRELESS COMMUNICATION CHARGES 52.97
5150 EMERGENCY TELEPHONE SYSTM Total 235.52
205 EMERGENCY TELEPHONE (E911) FUND Total 235.52
4117 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
220 CDBG LOAN FUND
5280 CD LOAN
65535 ZK ROOFING & CONSTRUCTION HOUSING REHAB - 605 DODGE 6,800.00
65535 KEYTH TECHNOLOGIES, INC.HOUSING REHAB - 743 BRUMMEL 5,905.00
5280 CD LOAN Total 12,705.00
220 CDBG LOAN FUND Total 12,705.00
240 HOME FUND
5430 HOME FUND
65535 CONNECTIONS FOR THE HOMELESS TBRA VOUCHER 59,686.65
65535 COMMUNITY PARTNERS FOR AFFORDABLE HOUSING COMMUNITY PURCHASED SERVICES 6,673.00
5430 HOME FUND Total 66,359.65
240 HOME FUND Total 66,359.65
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
62490 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.ACQUISITION & REVITALIZATION OF DISTRESSED PROPERTY 2,576.40
62490 COMMUNITY PARTNERS FOR AFFORDABLE HOUSING COMMUNITY PURCHASED SERVICES 10,179.00
65535 COMMUNITY PARTNERS FOR AFFORDABLE HOUSING COMMUNITY PURCHASED SERVICES 59,194.22
5465 AFFORDABLE HOUSING Total 71,949.62
250 AFFORDABLE HOUSING FUND Total 71,949.62
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
56011 THEO UBIQUE HOWARD STREET THEATRE FIXTURE AND EQUIPMENT PURCHASES 34,817.05
65515 HOLIDAY CREATIONS HOWARD STREET TREE LIGHTS 7,312.80
5860 HOWARD RIDGE TIF Total 42,129.85
330 HOWARD-RIDGE TIF FUND Total 42,129.85
335 WEST EVANSTON TIF FUND
5870 WEST EVANSTON TIF
62185 KANE, MCKENNA AND ASSOCIATES, INC.TIF TAX CODE ANALYSIS 462.50
5870 WEST EVANSTON TIF Total 462.50
335 WEST EVANSTON TIF FUND Total 462.50
415 CAPITAL IMPROVEMENTS FUND
4116 2016 BOND PROJECTS
516002 62145 SMITHGROUP, INC.CHURCH STREET HARBOR RENOVATIONS - PHASE 2 8,132.00
518004 65515 SUMIT CONSTRUCTION CO., INC.LOVELACE PARK POND REHAB 9,730.00
4116 2016 BOND PROJECTS Total 17,862.00
4117 2017 GO BOND ISSUANCE
617001 62145 CLARK DIETZ, INC.CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS 8,395.36
417015 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.STREETLIGHT MASTER PLAN 7,178.39
417018 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 2,352.24
617019 65515 GARLAND /DBS, INC.FOG HOUSE ROOF AND MASONRY IMPROVEMENTS 10,022.47
617004 65515 GARLAND /DBS, INC.ROOF REPAIRS & WINDOW REPLACEMENT AT CITY FACILITIES 23,727.01
4117 2017 GO BOND ISSUANCE Total 51,675.47
4118 2018 GO BOND CAPITAL
117004 62145 ART ENCOUNTER MURAL AT LAKE STREET IN PARTNERSHIP WITH GIRL SCOUTS 3,000.00
117004 62145 ART ENCOUNTER MURAL MAINTENANCE ON MAIN STREET 1,000.00
419001 62145 HAMPTON, LENZINI AND RENWICK, INC.2019 CAPITAL IMPROVEMENT LAND SURVEYING SERVICES 3,653.13
519001 62205 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 49.50
518008 65515 ALLEGRA PRINT & IMAGING DECAL FOR DONATION OF LAKEFRONT EXERCISE EQUIPMENT 50.00
418003 65515 CAPITOL CEMENT CO.2018 ALLEY AND STREET IMPROVEMENTS 30,035.63
418026 65515 CAPITOL CEMENT CO.2018 ALLEY AND STREET IMPROVEMENTS 22,425.00
418003 65515 INTERRA, INC.MATERIAL TESTING SERVICES 17-02 - TASK ORDER 6 ALLEYS & STREETS 5,238.00
518004 65515 SUMIT CONSTRUCTION CO., INC.LOVELACE PARK POND REHAB 300.00
418015 65515 AMERICAN SURVEYING & ENGINEERING, P.C.SURVEY BENCHMARK UPDATE 32,728.67
415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 47,015.68
418025 65515 TRAFFIC CONTROL CORPORATION SPEED CONTROLLER 565.00
4118 2018 GO BOND CAPITAL Total 146,060.61
4217 2017 CIP OTHER FUNDING SOURCE
617002 62145 CLARK DIETZ, INC.CHANDLER-NEWBERGER CENTER HVAC & ELECTRICAL IMPROVEMENTS 149.33
417016 62145 TERRA ENGINEERING, LTD EMERSON STREET TRAFFIC SIGNAL MODERNIZATION PROJECT 39,475.62
4217 2017 CIP OTHER FUNDING SOURCE Total 39,624.95
4218 NON-BOND CAPITAL, 2018
516004 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.FOUNTAIN SQUARE RENOVATIONS 46,029.80
418003 65515 CAPITOL CEMENT CO.2018 ALLEY AND STREET IMPROVEMENTS 63,571.14
618010 65515 CENTRAL RUG & CARPET CO.NOYES CENTER - HALLWAY AND COMMON AREA IMPROVEMENTS 18,629.50
418002 65515 J.A. JOHNSON PAVING CO MFT STREET RESURFACING PROJECT 70,221.19
4218 NON-BOND CAPITAL, 2018 Total 198,451.63
4318 CIP CDBG FUNDS
418003 65515 CAPITOL CEMENT CO.2018 ALLEY AND STREET IMPROVEMENTS 150,416.12
4318 CIP CDBG FUNDS Total 150,416.12
415 CAPITAL IMPROVEMENTS FUND Total 604,090.78
416 CROWN CONSTRUCTION FUND
4160 CROWN CONSTRUCTION PROJECT
616017 65515 BULLEY & ANDREWS, LLC ROBERT CROWN CONSTRUCTION MANAGER SERVICES 1,146,801.60
4160 CROWN CONSTRUCTION PROJECT Total 1,146,801.60
416 CROWN CONSTRUCTION FUND Total 1,146,801.60
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
62603 MOTIVATE INTERNATIONAL, INC.*DIVVY - PARKING EQUIPMENT 33,991.98
62603 MOTIVATE INTERNATIONAL, INC.PARKING SERVICES - DIVVY OPERATION - ONGOING FEES 11,635.74
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 18.95
7005 PARKING SYSTEM MGT Total 45,646.67
7025 CHURCH STREET GARAGE
64005 DYNEGY UTILITIES-DYNEGY 2,417.15
7025 CHURCH STREET GARAGE Total 2,417.15
7036 2008B BOND SHERMAN GARAGE
64005 DYNEGY UTILITIES-DYNEGY 6,536.05
7036 2008B BOND SHERMAN GARAGE Total 6,536.05
5118 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
7037 MAPLE GARAGE
64005 DYNEGY UTILITIES-DYNEGY 4,780.35
7037 MAPLE GARAGE Total 4,780.35
505 PARKING SYSTEM FUND Total 59,380.22
510 WATER FUND
4200 WATER PRODUCTION
56140 ILLINOIS DEPT OF REVENUE *SALES TAX - SEPTEMBER 2018 1,129.00
56145 UI CONSTRUCTION SERVICES REFUND: FIRE HYDRANT PERMIT 300.00
62180 REPAIR SERVICE CORPORATION INSPECTION OF HFS STORAGE TANK (FLUORIDE)2,800.00
62180 BURNS & MCDONNELL UPDATE OF WATER PLANT VALUATION FOR RCLD & OCLD FOR NWC 5,625.00
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 37.90
64540 IRTH SOLUTIONS MONTHLY DIGITRACK TICKETS 200.00
65070 DREISILKER MOTORS HIGH LIFT PUMP #6 MOTOR REPAIR 8,598.50
65070 ANDREWS TECHNOLOGY HMS, INC.EMPLOYEE TIME & ATTENDANCE SOFTWARE-ANDREWS TECHNOLOGY 2,890.00
4200 WATER PRODUCTION Total 21,580.40
4208 WATER BILLING
64540 VERIZON WIRELESS METER LAPTOPS 114.03
4208 WATER BILLING Total 114.03
4210 PUMPING
62245 DREISILKER MOTORS HIGH LIFT PUMP #6 MOTOR REPAIR 9,198.50
64005 DYNEGY UTILITIES-DYNEGY 82,129.17
64015 NICOR UTILITIES NICOR 682.97
4210 PUMPING Total 92,010.64
4220 FILTRATION
62420 METROPOLITAN WATER RECLAIMATION DISTRICT ESTIMATED ANNUAL USER CHARGE FOR SLUDGE DISPOSAL 41,125.20
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING - UCMR4 825.00
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING-ROUTINE COMPLIANCE 50.00
65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUOROSILICIC ACID (PER SPEC)6,930.90
4220 FILTRATION Total 48,931.10
4225 WATER OTHER OPERATIONS
717016 62180 BLACK & VEATCH CORPORATION 2018 HYDRAULIC MODELING SERVICES-ENGINEERING SVCS 4,242.19
62185 KARRA BARNES CMMS SPECIALIST CONTRACT SALARY 2018 7,500.00
717008 62340 DATA TRANSFER SOLUTIONS, LLC CMMS VUEWORKS YEAR 2 1,040.00
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 695.66
4225 WATER OTHER OPERATIONS Total 13,477.85
4540 DISTRIBUTION MAINTENANCE
62210 ALLEGRA PRINT & IMAGING BACK FLOW PREVENTION POSTCARDS 81.00
62275 ALLEGRA PRINT & IMAGING BACK FLOW PREVENTION POSTCARDS 38.50
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
65055 WATER PRODUCTS CO.WATER DISTRIBUTION SYSTEM MATERIALS 5,350.88
65055 ZIEBELL WATER SERVICE PRODUCTS INC 12" MJRW WATEROUS CUT IN VALVE WITH MEGA-LUG ACCESSORIES 6,477.00
65055 G & L CONTRACTORS, INC 2018 GRANULAR MATERIALS 2,920.03
4540 DISTRIBUTION MAINTENANCE Total 15,037.96
7100 WATER GENERAL SUPPORT
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 75.28
7100 WATER GENERAL SUPPORT Total 75.28
510 WATER FUND Total 191,227.26
513 WATER DEPR IMPRV &EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
717006 62145 STANLEY CONSULTANTS INC.SOUTH STANDPIPE PUMP STATION MCC & BLDG IMPRVS #16-74 1,626.40
419001 62145 HAMPTON, LENZINI AND RENWICK, INC.2019 CAPITAL IMPROVEMENT LAND SURVEYING SERVICES 3,654.12
415450 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD- CHICAGO AVE PROJECT FUNDING LOCAL SHARE PORTION 56,972.69
717003 65515 WATER RESOURCES WATER METERS & INSTALLATION 28,241.15
7330 WATER FUND DEP, IMP, EXT Total 90,494.36
513 WATER DEPR IMPRV &EXTENSION FUND Total 90,494.36
515 SEWER FUND
4530 SEWER MAINTENANCE
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 695.65
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
4530 SEWER MAINTENANCE Total 866.20
4535 SEWER IMPROVEMENTS
415450 62461 IL DEPT OF TRANSPORTATION SHERIDAN RD/CHICAGO AVE PROJECT FUNDING LOCAL SHARE PORTION 235,000.00
4535 SEWER IMPROVEMENTS Total 235,000.00
515 SEWER FUND Total 235,866.20
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
56155 ILLINOIS DEPT OF REVENUE *SALES TAX - SEPTEMBER 2018 132.00
65550 72 HOUR LLC/DBA NATIONAL AUTO FLEET GROUP *REFUSE TRUCK REPLACEMENT 164,816.00
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 164,948.00
520 SOLID WASTE FUND Total 164,948.00
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
62295 COMPUTERIZED FLEET ANALYSIS INC.CFA TRAINING 2,500.00
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
65095 OFFICE DEPOT OFFICE SUPPLIES -26.77
65095 OFFICE DEPOT OFFICE SUPPLIES 70.99
7705 GENERAL SUPPORT Total 2,695.82
7710 MAJOR MAINTENANCE
62240 COMPUTERIZED FLEET ANALYSIS INC.E-SERVICE REQUEST MODULE 7,000.00
62240 GROVER WELDING COMPANY DUMP TRUCK REPAIR #705 741.23
62240 GROVER WELDING COMPANY REPAIR TO GASKET AND DUMP BODY OF TRUCK #736 863.34
62240 GROVER WELDING COMPANY REPAIRS TO PLOW #614 240.00
62240 GLOBAL EMERGENCY PRODUCTS, INC.REPAIR TO VEHICLE #324 857.50
62355 CINTAS FIRST AID & SUPPLY MONTHLY CARPET SERVICE 281.56
62355 CINTAS FIRST AID & SUPPLY WEEKLY MAT SERVICE 650.12
62355 CINTAS FIRST AID & SUPPLY UNIFORM LAUNDRY SERVICE 203.63
62355 CINTAS FIRST AID & SUPPLY WEEKLY UNIFORM SERVICE 203.63
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 407.26
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 563.12
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
65035 WARREN'S SHELL SERVICE FUEL 360.54
65035 GAS DEPOT INC.FUEL PURCHASES 53,439.33
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *M PLATE BUS #347 8.00
6119 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *TITLE TRANSFER 95.00
65060 1ST AYD CORPORATION BRAKE PARTS AND GREASE 612.84
65060 ATLAS BOBCAT, INC.CREDIT CORRECTION 467.20
65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 111.68
65060 DOUGLAS TRUCK PARTS FILTERS 168.80
65060 DOUGLAS TRUCK PARTS IMPACT WHEEL SOCKET 93.66
65060 DUXLER TIRE & CAR CENTER #18 TIRE BALANCE 60.00
65060 EVANSTON CAR WASH & DETAIL CENTER 30 CAR WASHES 293.00
65060 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 45.00
65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & PARTS 1 YEAR RENEWAL 205.22
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 3,173.12
65060 KUSSMAUL ELECTRONICS CO.BATTERY CHARGER 343.96
65060 LAKE/COOK C.V. JOINTS INC PTO SHAFT WITH JOINTS 250.00
65060 LAKE/COOK C.V. JOINTS INC SHAFT JOINTS AND BEARINGS 1,082.50
65060 LEACH ENTERPRISES, INC.CLAMPS 24.28
65060 LEACH ENTERPRISES, INC.DESICCANT CARTRIDGE 128.79
65060 LEACH ENTERPRISES, INC.WASHER SOLVENT 101.05
65060 NORTH SHORE TOWING TIRE CHANGE 50.00
65060 NORTH SHORE TOWING TOW AND HOOK HEAVY DUTY 787.50
65060 NORTHWEST TRUCKS INC COOLANT 150.07
65060 NORTHWEST TRUCKS INC NITROGEN OXIDE SENSORS 454.06
65060 PATTEN INDUSTRIES ALTERNATOR 490.97
65060 PATTEN INDUSTRIES V-BELTS 31.36
65060 PATTEN INDUSTRIES V-BELTS 29.96
65060 RUNNION EQUIPMENT CO.OUTRIGGER BRACKETS AND PADS 779.47
65060 RUSSO POWER EQUIPMENT DAMPERS AND STABILIZERS 245.91
65060 SPRING ALIGN VEHICLE ALIGNMENT 119.95
65060 STANDARD EQUIPMENT COMPANY HOSE ENDS 116.93
65060 STANDARD EQUIPMENT COMPANY REPAIRS TO STREET SWEEPER #667 2,289.16
65060 STANDARD EQUIPMENT COMPANY VEHICLE BATTERY CONNECTION REPAIR 720.56
65060 TERMINAL SUPPLY CO.FUSES, TERMINALS AND TUBING FOR AUTO MAINTENANCE 345.52
65060 VERMEER MIDWEST POWER BAND BELT 190.56
65060 VERMEER MIDWEST VEHICLE SWIVEL JACK 88.81
65060 VERMEER MIDWEST VEHICLES BEARINGS 678.30
65060 ZARNOTH BRUSH WORKS, INC.SNOW BLADES 878.20
65060 ZARNOTH BRUSH WORKS, INC.VEHICLE SWEEPER BROOMS 2,811.00
65060 WOODSTOCK HARLEY-DAVIDSON MOTORCYCLE CLUTCH REPAIR 847.71
65060 WEST SIDE EXCHANGE SIDE MARKER LIGHT 220.38
65060 WEST SIDE EXCHANGE VEHICLE PARTS COUPLINGS 331.36
65060 BURRIS EQUIPMENT CO.ANNUAL SERVICE VEHICLE #953 1,796.91
65060 BURRIS EQUIPMENT CO.FILTERS 333.58
65060 BURRIS EQUIPMENT CO.FILTERS FOR TRACKLESS 370.05
65060 GLOBAL EMERGENCY PRODUCTS, INC.AIR HORN 93.71
65060 GLOBAL EMERGENCY PRODUCTS, INC.BRAKE PARTS FOR EFD #323 4,459.24
65060 GLOBAL EMERGENCY PRODUCTS, INC.FENDER CROWNS 614.71
65060 GLOBAL EMERGENCY PRODUCTS, INC.HUB CAPS, GASKETS AND VALVES 218.87
65060 GLOBAL EMERGENCY PRODUCTS, INC.RECEIVER DRYER AC CONDENSER 187.61
65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT BELTS 423.98
65060 GLOBAL EMERGENCY PRODUCTS, INC.SWITCH PRESS PART 79.61
65060 FOSTER COACH SALES, INC.BALL STUD 87.99
65060 FOSTER COACH SALES, INC.BATTERY CHARGER 313.58
65060 FOSTER COACH SALES, INC.FILTERS 211.58
65060 TRIANGLE RADIATOR #718 RADIATOR REPAIR 1,802.00
65060 ULINE CABLE TIE MOUNT 85.66
65060 FULL THROTTLE MARINE, INC.#431 DIAGNOSE STEERING ISSUE 886.50
65060 REINDERS, INC.LEFT REAR MOTOR WHEEL 1,115.18
65060 GOLF MILL FORD FORD OEM PARTS & SERVICE APRIL 2018 THRU MARCH 2019 6,059.68
65060 R.N.O.W., INC.INSTALLATION OF 360 CAMERA ON REFUSE TRUCK #705 2,014.93
65060 R.N.O.W., INC.INSTALLATION OF RECORDING DEVICE ON REFUSE TRUCK #705 3,353.01
65060 ORLANDO AUTO TOP AUTO DOOR GLASS 250.00
65060 ORLANDO AUTO TOP BUCKET SEAT CUSHION RECOVER 600.00
65060 ORLANDO AUTO TOP FIRE TRUCK SEAT CUSHION 175.00
65060 ORLANDO AUTO TOP VEHICLE BUCKET SEAT REPAIR 475.00
65060 ORLANDO AUTO TOP VEHICLE SEAT UPHOLSTERY REPAIR 550.00
65060 ORLANDO AUTO TOP WELD AND REINFORCE VEHICLE SEAT 385.00
65060 ORLANDO AUTO TOP WINDSHIELD AND SEALANT REPLACEMENT 350.00
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.EPD #14 BODY REPAIRS 2,383.43
65060 CHICAGO PARTS & SOUND, LLC AUTO BLADES 188.76
65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 138.56
65060 CHICAGO PARTS & SOUND, LLC CREDIT -540.92
65060 CHICAGO PARTS & SOUND, LLC FUEL FILTERS 389.40
65060 CHICAGO PARTS & SOUND, LLC FUEL FILTERS MOTORCRAFT 37.75
65060 CHICAGO PARTS & SOUND, LLC INTERCEPTOR REAR 244.06
65060 CHICAGO PARTS & SOUND, LLC MOTORCRAFT FILTERS 260.53
65060 CHICAGO PARTS & SOUND, LLC OIL FILTERS 59.00
65060 CHICAGO PARTS & SOUND, LLC WIPER BLADE 299.10
65060 ADVANCED PROCLEAN INC.POWER WASHING SERVICE 900.60
65060 ADVANCED PROCLEAN INC.PRESSURE WASHING 989.05
65060 APC STORES, INC., DBA BUMPER TO BUMPER #608 A/C BELT 15.69
65060 APC STORES, INC., DBA BUMPER TO BUMPER #608 BATTERY 264.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER #640 BATTERY 106.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER 4 HI COUNT LED 46.42
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR AND OIL FILTERS 543.34
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR CHUCK FOR EFD TRUCKS 193.40
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 48.12
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 80.20
65060 APC STORES, INC., DBA BUMPER TO BUMPER ANTI-SEIZE SOLUTION 23.67
65060 APC STORES, INC., DBA BUMPER TO BUMPER AUTOMOTIVE LUBE 31.38
65060 APC STORES, INC., DBA BUMPER TO BUMPER CREDIT -168.78
65060 APC STORES, INC., DBA BUMPER TO BUMPER CREDIT FOR HYDRAULIC PART -7.19
65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 521.73
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTERS 58.12
65060 APC STORES, INC., DBA BUMPER TO BUMPER G-WIRE CONNECTOR 35.34
65060 APC STORES, INC., DBA BUMPER TO BUMPER HALOGEN CAPSULE 28.47
65060 APC STORES, INC., DBA BUMPER TO BUMPER HALOGEN LIGHTS 38.97
65060 APC STORES, INC., DBA BUMPER TO BUMPER HD U CLAMPS 31.08
65060 APC STORES, INC., DBA BUMPER TO BUMPER HD U LAMP 17.34
65060 APC STORES, INC., DBA BUMPER TO BUMPER HEADLAMPS 36.76
65060 APC STORES, INC., DBA BUMPER TO BUMPER HOSE FITTINGS 578.88
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULICS 214.05
65060 APC STORES, INC., DBA BUMPER TO BUMPER LAMPS 127.30
65060 APC STORES, INC., DBA BUMPER TO BUMPER LED STROBE 108.66
65060 APC STORES, INC., DBA BUMPER TO BUMPER LOW BEAM HEADLIGHT 26.99
65060 APC STORES, INC., DBA BUMPER TO BUMPER MINI LAMP 29.90
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL COOLER HOSE 39.19
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 66.23
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS AND SWITCHES 136.77
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS RETURN -34.24
65060 APC STORES, INC., DBA BUMPER TO BUMPER PUMP 746.09
65060 APC STORES, INC., DBA BUMPER TO BUMPER START FLUID 76.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER SWITCHES 52.29
65060 APC STORES, INC., DBA BUMPER TO BUMPER V-BELTS RETURN -15.69
65060 THE CHEVROLET EXCHANGE AUTO BEARINGS AND PARTS 887.62
65060 THE CHEVROLET EXCHANGE HORN KIT 57.73
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BREATHER TUBE 18.34
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CONNECTOR AND TRANSDUCER 464.26
7120 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC DOME LIGHTS 48.10
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC HINGE DOOR CABS 480.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC HINGE DOOR CABS 266.40
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC LIGHT DOMES 45.90
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC PIPE SHIELD 113.70
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SENSORS 148.80
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC WIPER MODULE 495.00
65060 AMERICAN MARINA INC.*INSTALLATION OF NEW MOTOR ON BOAT #431 6,205.00
65065 DUXLER TIRE & CAR CENTER TIRE ALIGNMENT VEHICLE #134 69.00
65065 WENTWORTH TIRE SERVICE 2018 NEW TIRE PURCHASES 9,284.30
65065 WENTWORTH TIRE SERVICE ONE-YEAR RENEWAL ON TIRE SERVICE & RECAPPING 2018 2,544.97
7710 MAJOR MAINTENANCE Total 143,772.51
600 FLEET SERVICES FUND Total 146,468.33
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62375 UNITED RENTALS ROLLER RENTAL FOR 2018 SEASON 2,652.47
65550 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & PARTS 1 YEAR RENEWAL 205.23
7780 VEHICLE REPLACEMENTS Total 2,857.70
601 EQUIPMENT REPLACEMENT FUND Total 2,857.70
605 INSURANCE FUND
7800 RISK MANAGEMENT
780001 56125 POLANSKY & CICHON, CHTD., CHRISTY BROWN CHRISTY BROWN SETTLEMENT 4,400.00
780001 62130 LANER MUCHIN, LTD GRIEVANCE INVESTIGATION 8,693.75
780001 62130 ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO LEGAL SERVICES 10,271.98
780001 62130 TRIBLER ORPETT & MEYER, P. C.ARDC 6,447.81
62130 TRIBLER ORPETT & MEYER, P. C.CALDWELL V COE 4,130.25
790169 62130 TRIBLER ORPETT & MEYER, P. C.CROSBY V COE 1,842.80
62130 TRIBLER ORPETT & MEYER, P. C.GENERAL MATTERS 256.50
790200 62130 TRIBLER ORPETT & MEYER, P. C.WILSON V COE 6,029.40
780084 62130 JEEP & BLAZER JAMES PARK 867,511.73
62310 NORTH SHORE ENH OMEGA EMPLOYEE TESTING-ENH OMEGA-HEP B 1,558.00
62509 ROBERT HALF INTERNATIONAL TEMPORARY LEGAL SERVICES 855.00
7800 RISK MANAGEMENT Total 911,997.22
7801 EMPLOYEE BENEFITS
66054 SENIORS CHOICE SENIORS CHOICE MONTHLY BILLING 1,723.21
7801 EMPLOYEE BENEFITS Total 1,723.21
605 INSURANCE FUND Total 913,720.43
Grand Total 4,139,120.06
8121 of 658
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.13.2018
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
2315.53675 VARIOUS AMBULANCE REFUNDS 1,256.38
VARIOUS VARIOUS RECTRAC REFUNDS 1,318.99
2,575.37
INSURANCE
VARIOUS VARIOUS WORKERS COMP 20,942.54
VARIOUS VARIOUS WORKERS COMP 13,732.95
VARIOUS VARIOUS CASUALTY LOSS 274.80
VARIOUS VARIOUS WORKERS COMP 34,417.48
69,367.77
SEWER
7580.68305 IEPA LOAN DISBURSEMENT SEWER FUND 66,000.24
7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81
7133.68305 IEPA LOAN DISBURSEMENT SEWER FUND 33,752.41
318,765.46
390,708.60
Grand Total 4,529,828.66
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
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Ma
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: David Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Cheif
Subject: School District 202 Salt Agreement 2018/19
Date: September 25, 2018
Recommended Action:
Staff recommends City Council authorize the City manager to execute a three year
agreement to sell road salt to Evanston School District 202. The agreement period is
from November 15, 2018 to April 15, 2021. The price of salt for the period of November
15, 2018 to April 15, 2019 is $70.63 per ton.
Livability Benefits:
Reduce Environmental Impact: Reduce Material Waste
Summary:
The City of Evanston has been selling rock salt to the school district for many years for
the purpose of deicing their driveways, roadways, and parking lots. District 202 does not
have sufficient indoor storage capacity to house the 300 tons of salt they use each year.
The City takes into consideration the quantity of salt that the school districts will use
when placing the master salt order each year.
The price includes a 10% administration fee which covers expenses related to loading,
record keeping and procurement. Future years’ pricing will be dependent on the City’s
purchase price.
Attachments:
Letter of Agreement with District 202
Memorandum
For City Council meeting of November 12, 2018 Item A2
Business of the City by Motion: School District 202 Salt Agreement
For Action
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Ma
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: David Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Chief
Subject: School District 65 Salt Agreement 2018/21
Date: September 25, 2018
Recommended Action:
Staff recommends City Council authorize the City manager to execute a three year
agreement to sell road salt to Evanston School District 65. The agreement period is
from November 15, 2018 to April 15, 2021. The price of salt for the period of November
15, 2018 to April 15, 2019 is $70.63 per ton.
Livability Benefits:
Reduce Environmental Impact: Reduce Material Waste
Summary:
The City of Evanston has been selling rock salt to the school district for many years for
the purpose of deicing their driveways, roadways, and parking lots. District 65 does not
have sufficient indoor storage capacity to house the 300 tons of salt they use each year.
The City takes into consideration the quantity of salt that the school districts will use
when placing the master salt order each year.
The price includes a 10% administration fee which covers expenses related to loading,
record keeping and procurement. Future years’ pricing will be dependent on the City’s
purchase price.
Attachments:
Letter of Agreement with District 65
Memorandum
For City Council meeting of November 12, 2018 Item A3
Business of the City by Motion: School District 65 Salt Agreement
For Action
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For City Council meeting of November 12, 2018 Item A4
Business of the City by Motion: Water Treatment Chemical Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Approval of Contracts for Water Treatment Chemicals for Use in FY 2019
(Bid 18-44)
Date: November 12, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute contracts
with the following four vendors to supply water treatment chemicals in response to Bid
18-44: 1) Alexander Chemical Corporation (315 Fifth Street, Peru, IL 61354) in the
amount of $167,040.00 to supply liquid aluminum sulfate (alum) and $57,459.60 to
supply chlorine 2) Pencco, Inc. (P.O. Box 600, San Felipe, Tx 77473) in the amount of
$119,880.00 to supply HFS acid (fluoride) 3) Polydyne Inc. (One Chemical Plant Road,
Riceboro, GA 31323) in the amount of $59,400.00 to supply polymer, and 4) Carus
Group Inc., (315 Fifth Street, Peru, IL 61354) in the amount of $134,400.00 to supply
blended polyphosphate. The total of these proposed purchases is $538,179.60.
Funding Source:
Funding for the purchase of alum, chlorine, fluoride and polymer is from the Water Fund
account 510.40.4220.65015, which has a proposed budget allocation of $525,500.00 for
FY2019. Blended polyphosphate is purchased from the Water Fund account
510.40.4220.65030, which has a proposed FY2019 budget allocation of $114,100.00.
Livability Benefits:
Built Environment: Manage water resources responsibly
Health & Safety: Improve health outcomes.
Summary:
Bid specifications 18-44 were prepared for the purchase of water treatment chemicals
needed during FY2019. The bid for water treatment chemicals was advertised in the
Pioneer Press and on Demandstar. Bids were opened and publicly read on October 02,
2018. The bid specifications provide for a one year contract with selected vendors.
Memorandum
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Page 2 of 4
Five different chemicals are primarily used in the Evanston water treatment process.
Chlorine is used as a disinfectant, alum and polymer are used as coagulants, fluoride is
added to help prevent tooth decay, and a blended polyphosphate is added to coat the
interior of pipes to reduce the amount of lead and copper from leaching into the water.
Staff has reviewed the chemical bids received on October 02, 2018. Attached is a
tabulation of the bid responses. Staff recommends acceptance of all of the apparent
low bids as responsive and responsible for alum, chlorine, fluoride, polymer and
blended phosphate and award of the contracts as indicated.
CHEMICAL: Alum
Below is a summary of the bid results obtained on October 02, 2018 from Bid 18-44 for
supplying alum during FY 2019.
Vendor Unit Price per ton
Alexander Chemical Corporation $278.40
USALCO LLC $324.57
Chemtrade Chemicals $430.00
CHEMICAL: Chlorine
Below is a summary of the bid results obtained on October 02, 2018 from Bid 18-44 for
supplying chlorine during FY 2019. Please note that chlorine is supplied in both ton
cylinders (in a price per ton) and in 150 pound cylinders (in a price per cylinder).
Vendor
Unit Price per ton
(ton cylinder)
Unit Price per
150# cylinder
Alexander Chemical Corporation $432.00 $54.45
JCI Jones Chemicals Inc. $700.00 $80.00
CHEMICAL: Fluoride
Below is a summary of the bid results obtained on October 02, 2018 from bid 18-44 for
supplying HFS acid (fluoride) during FY 2019.
Vendor Unit Price per ton
Pencco, Inc. $333.00
Alexander Chemical Corporation $352.00
Univar $370.00
Mosaic Global Sales, LLC $415.00
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CHEMICAL: Polymer
Below is a summary of the bid results obtained on October 02, 2018 from bid 18-44 for
supplying polymer during FY 2019.
Vendor Unit Price per ton
Polydyne Inc. $1,080.00
CHEMICAL: Blended polyphosphate
Below is a summary of the bid results obtained on October 02, 2018 from bid 18-44 for
supplying blended phosphate during FY 2019.
Vendor Unit Price per gallon
Carus Group Inc. $4.480
Shannon Chemical $5.77
Account 510.40.4220.65015 provides funding for the purchase of water treatment
chemicals except for the blended phosphate. This account has a proposed budget
allocation of $525,500 in FY 2019. The contracts to supply the estimated quantity of
alum, chlorine, HFS acid and polymer will utilize $403,779.60 of this budget allocation
as indicated below.
Chemical Unit Price Est. Quantity Total Cost
Alum $278.40 600 tons $167,040.00
Chlorine (1-ton cyl) $432.00 132 tons $57,024.00
Chlorine (150# cyl) $54.45 8 cylinders $435.60
HFS acid $333.00 360 tons $119,880.00
Polymer $1,080.00 55 tons $59,400.00
TOTAL $403,779.60
Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water
Commission, a separate account (510.40.4220.65030) was established for purchasing
this product. Account 510.40.4220.65030 has a proposed FY 2019 budget allocation of
$114,100.00 and is augmented by revenues paid by the Northwest Water Commission,
which is estimated at $53,344.00 for FY 2019. Total funding available for this purchase
is $167,444.00.
Chemical Unit Price Est. Quantity Total Cost
Blended PolyPhosphate $4.480 30,000 gallons $134,400.00
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The table below summarizes the costs and the percent change from FY2018 to FY2019
is shown below.
2014 2015 2016 2017 2018 2019
% Change
FY 2018 to
2019
Liquid Alum
($/ton) $447.28 $447.28 $346.15 $275.00 $282.00 $278.40 -1.28%
Chlorine ($/ton) $365.00 $318.00 $316.00 $298.00 $334.00 $432.00 29.34%
Chlorine ($/150#) $79.00 $52.00 $50.50 $44.00 $49.50 $54.45 10.0%
HFS Acid
(fluoride) ($/ton) $519.00 $443.37 $412.00 $358.00 $302.00 $333.00 10.26%
Polymer ($/ton) $538.00 $578.00 $480.00 $596.00 $730.00 $1,080.00 47.95%
Phosphate
($/gallon) $4.48 $4.35 $4.27 $4.1216 $4.032 $4.480 11.11%
Legislative History:
Water Treatment Chemicals bid is performed annually and was last approved by City
Council on November 27, 2017
Attachments:
Bid Tabulation 18-44
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BID TABULATION
BID # 18-44 WATER TREATMENT CHEMICALS
Bid Opening: October 02, 2018
Group A - Aluminum Sulfate
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp Peru, IL 600 ton $278.40 $167,040.00
USALCO LLC Baltimore, MD 600 ton $324.57 $194,742.00
Chemtrade Chemicals Parsippany,NJ 600 ton $430.00 $258,000.00
Group B - Liquid Chlorine
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp Peru, IL 132 ton $432.00 $57,024.00
8 150#$54.45 $435.60
TOTAL $57,459.60
JCI Jones Chemicals Inc Beech Grove, IN 132 ton $700.00 $92,400.00
8 150#$80.00 $640.00
TOTAL $93,040.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Pencco, Inc.Sealy, Tx 360 ton $333.00 $119,880.00
Alexander Chemical Corp Peru, IL 360 ton $352.00 $126,720.00
Univar USA Kent, WA 360 ton $370.00 $133,200.00
Mosaic Global Sales, LLC Lithia, FL 360 ton $415.00 $149,400.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Polydyne, Inc.Riceboro GA 55 tons $1,080.00 $59,400.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Carus Group Inc Peru, IL 30,000 gallons $4.480 $134,400.00
Shannon Chemical Exton,PA 30,000 gallons $5.77 $173,100.00
Group C - HFS Acid
Group D - Polymer
Group E - Blended Polyphosphate
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For City Council meeting of November 12, 2018 Item A5
Business of the City by Motion: Directional Drilling Machine
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Approval for the purchase of a Directional Drilling Machine (Bid 18-45)
Date: November 12, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract with
Vermeer Midwest Inc. (2801 Beverly Drive, Aurora IL 60502) for the purchase of a
directional drilling machine in the amount of $99,939.00.
Funding Source:
Funding for the purchase of the directional drilling machine is from the Water Fund
account 510.40.4230.65702, which has a budget allocation of $540,000.00 and a YTD
balance of $501,868.18.
Livability Benefits:
Built Environment: Manage water resources responsibly
Health & Safety: Improve health outcomes.
Climate & Energy: Reduce material waste
Summary:
Horizontal directional drilling (HDD) is a form of trenchless boring. HDD involves
installing a cable or pipe through a drilled path. This underground drilling is popular
because it’s safe, efficient, and cost-effective. HDD can be utilized in applications that
require going under roads, buildings, and waterways. It’s for this reason that HDD can
be more cost-effective than open cut trenching. When open cut trenching is utilized, the
project may take longer as well as impact the area and adjacent property owners longer
due to extensive restorations (both landscape and roadway repairs) that usually
requires additional time and money. HDD can install water service pipes without
impacting the surrounding area. It’s for this reason that HDD is the current industry
standard compared to open cut trenching.
Memorandum
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The Public Works Agency manages operation, maintenance, and repair of Evanston’s
drinking water distribution assets (water mains, valves, fire hydrants, and the City’s
portion of water service pipes). This includes repairing water main breaks and water
service leaks to improve the operation and efficiency of Evanston’s water distribution
system. Evanston’s water distribution system consists of 155.33 miles of water main.
The vast majority of Evanston’s water mains and services are 80 to greater than 100
years old.
The water service pipe connects your home to the City’s water main. The City owns the
portion of the pipe between the water main and the shutoff valve located in the
parkway. The property owner is responsible for the pipe between the shutoff valve and
the house. In homes built prior to 1960, the service line was constructed of lead
pipe. Between 1960 and 1980 plumbers began using copper rather than lead, but some
lead pipe was still installed. The service pipe to homes built after 1980 were
constructed of copper. There are a total of 14,597 water services in Evanston. As new
water mains are installed, the City replaces their portion of the water service with copper
pipe. Based on our records, we estimate that 8,109 (or 56%) of the city’s portion of
water services are still constructed of lead pipe. Only a few residents have replaced
their portion of the water service and we estimate that 13,463 (92%) of the private
portion of the water services are still constructed of lead pipe.
The City offers a voluntary lead service line replacement program where the City will
share the cost of replacing a lead service line with property owners. Under this program,
the property owner must replace the portion of the water service from their home to the
valve located in the parkway at their own expense. Once this work is completed, the
City will replace the portion of the water service from the parkway to the water main
located in the street at no expense to the property owner.
Financial Analysis:
The following table provides a breakdown of historical in-house water service
installations, repairs and costs:
Installation & Maintenance 2013 2014 2015 2016 2017
*New Services Installed 2 19 13 3 7
**Service Leaks Repaired 34 36 22 21 12
Total 36 55 35 24 19
5 Year Install/Repair Average 33.8
Breakdown of In-House Maintenance Costs
Water Services $159,592 $293,347 $166,275 $133,658 $97,085
*indicates a service pipe was installed where it previously did not exist.
**indicates where an existing service pipe was leaking and replaced with a new service
pipe.
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Water service pipes can be considered either short or long side based on which side of
the street the water main is located. A water service pipe is considered on the short side
if the property is located on the same side of the street as the water main. A water
service pipe is considered on the long side if the property is located on the opposite side
of the street as the water main. The following table represents a cost comparison of
short side versus long side water service pipe installations/repairs as well as a historical
summary of long side installations:
Short Side Water Service vs. Long Side Water Service Cost Comparison
Service
Type
Labor Cost Equipment
Cost
Restoration
Cost
Total Cost
*Short Side $945.00 $1,046.00 $335.00 $2,326.00
Long Side
w/o HDD $2,048.00 $2,217.00 $1,340.00 $5,604.00
Long Side
w/HDD $1,100.00 $1,100.00 $335.00 $2,535.00
Long Side
w/HDD Cost
Savings per
install/repair
$948.00 $1,117.00 $1,005.00 $3,069.00
Historical Long Side Water Service Installations
Year Installations Estimated
cost w/o HDD
Estimated cost
w/HDD
Estimated
cost
savings
w/HDD
%
Change
w/HDD
2015 1 $5,604.00 $2,535.00 $3,069.00
-54.76
**2016 7 $39,228.00 $17,745.00 $21,483.00
2017 9 $50,436.00 $22,815.00 $27,621.00
2018 6 $33,624.00 $15,210.00 $18,414.00
Total 23 $128,892.00 $58,305.00 $70,587.00
*Short side service installation/repair would be the same with or without the HDD.
Both short and long side water service installations represent City owned portion only.
**Voluntary Lead Service Line Replacement Program started in 2016.
PWA anticipates increasing the number of long side water service installations in the
coming years in conjunction with the City of Evanston’s Voluntary Lead Service Line
Replacement Program and normal water repair events. As demonstrated above
significant cost savings will occur as a result of utilizing the HDD equipment.
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Bid 18-45 was advertised on Demandstar, the Pioneer Press and directly emailed to
three potential bidders. Bids for the project were due on Tuesday October 2, 2018. One
bid was received:
Contractor Address Bid Amount
Vermeer Midwest
Inc. Aurora IL 60502 $99,939.00
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For City Council meeting of November 12, 2018 Item A6
Business of the City by Motion: Clearwell 9 Construction Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: Clearwell 9 (Treated Water Storage) Replacement Project
Approval of Construction Contract (Bid 18-30)
Date: November 1, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the Clearwell 9 Replacement Project (Bid No. 18-30) with Thieneman Construction, Inc.
(17219 Foundation Parkway, Westfield, IN 46074) in the amount of $19,213,700.00,
contingent upon receiving the appropriate loan funding from the Illinois Environmental
Protection Agency (IEPA).
Funding Source:
It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in
an amount up to $22,800,000.00 for engineering and construction of this project. With
this funding, all eligible engineering and construction costs would be funded by a loan
repaid over 20 years at 1.84% interest.
IEPA loan funding for this work will be routed through the Water Fund, Capital
Improvement (Account 513.71.7330.65515-733107), which has an FY 2019 budget
allocation of $13,400,000 for this project.
Livability Benefits:
Built Environment: Manage water resources responsibly
Climate & Energy: Improve energy and water efficiency
Health & Safety: Enhance Resiliency to natural and human hazards
Memorandum
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Background:
The scope of work for this project includes the dismantling and reconstruction of a five
million gallon reservoir at the Evanston Water Treatment Plant, and associated
structural, electrical, civil, and mechanical works. The reservoir is within an easement
from Northwestern University, located across the street from the Water Treatment Plant,
as shown on the attached location map. The contract period is 730 calendar days.
This project is anticipated to receive a loan from the IEPA State Revolving Fund. The
IEPA has approved the Project Plan and Financial Application as part of the overall loan
application process. In order to comply with the IEPA loan program rules, this project
was bid with three modifications from the standard City contracts:
1. The Contractor must demonstrate good faith efforts to meet State of Illinois
established Disadvantaged Business Enterprise (DBE) utilization goals (5% for
MBEs and 12% for WBEs).
2. The Contractor must pay wages not less than those prevailing under the Federal
Davis-Bacon Wage Act.
3. Compliance with the Local Employment Program Ordinance was not required, as
the IEPA loan program does not allow a local hiring preference.
An additional departure from Evanston’s standard procedure is a two-step contract
award process. At this juncture, the City Manager can issue a Notice of Intent to Award
to the lowest responsive and responsible bidder. IEPA will then review the bid package
and provide a formal loan offer to Evanston if all criteria have been met and sufficient
funding is still available. Upon receipt of the formal loan offer from IEPA, the City
Manager may then execute a contract with the low bidder.
Discussion:
This contract was advertised on Demandstar and in the Chicago Tribune. Bids for the
subject project were opened and publicly read on Tuesday, October 30, 2018. A total of
two bids were received as summarized below, and includes option bid items for
extended warranties and spare parts. A detailed bid tabulation is attached as part of the
Bid Review for reference.
Contractor Information:
Contractor Address Total Bid
Thieneman
Construction, Inc.
17219 Foundation Parkway, Westfield, IN
46074 $19,213,700.00
Joseph J. Henderson
& Sons, Inc. 4288 Old Grand Avenue, Gurnee, IL 60031 $23,311,775.00
Note: The above prices are the total of the base bid and optional bid items.
The submitted bids cannot be withdrawn or canceled for a period of 120 calendar days
following the bid opening, or until February 27, 2019. The bids were reviewed by Paul
Moyano, Senior Project Manager, and CDM Smith, the design engineer for the project.
A copy of CDM’s bid review is attached for reference.
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Thieneman Construction, Inc. completed the Water Plant Reliability Project in 2017 and
performed satisfactorily. CDM Smith is also familiar with Thieneman’s work on multiple
water treatment plant projects over the past 10 years and has positive feedback on their
technical work.
Staff recommends issuance of a Notice of Intent to Award a contract to Thieneman
Construction, Inc., in the amount of $19,213,700.00. When the IEPA provides the loan
funding for this project, the contract will be executed.
IEPA Loan Program Documentation:
IEPA cannot guarantee the loan until the City completes the loan application. In order
to complete the loan application, the City must submit:
• A copy of Council Meeting minutes authorizing the City Manager to award the
contract contingent upon receipt of IEPA funding.
• A copy of the bid package submitted by Thieneman Construction, Inc.
including all required certification forms and demonstrating compliance with
State DBE requirements.
Thieneman Construction, Inc. included all forms and certifications required by IEPA as
part of their bid package. They also complied with the City of Evanston’s requirements
including submittal of a 5% bid bond. They appear to meet the requirements of the
IEPA DBE program, although the IEPA will complete a final review prior to their formal
loan offer.
Legislative History:
On January 1, 2017, the City Council approved the Engineering Services Agreement
with CDM Smith for Treated Water Storage Replacement Project (RFP 15-55).
On September 20, 2018 the City Council approved a Reservoir Easement Agreement
with Northwestern University.
Attachments:
Location Map
Review of Bids for Clearwell 9 Replacement Project (Bid 18-30), CDM Smith, October
31, 2018
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Clearwell 9 Replacement Project – Location Map (N.T.S.)
\
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For City Council meeting of November 12, 2018 Item A7
Business of the City by Motion: Treated Water Storage Change Order No. 4
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Paul Moyano, P.E., Senior Project Manager
Subject: Treated Water Storage Replacement Project
Engineering Services (15-55)
Approval of Change Order No. 4
Date: October 31, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 4 to the agreement for the Treated Water Storage Replacement Project
Engineering Services with CDM Smith (125 South Wacker Drive, Suite 600, Chicago,
IL) to extend the contract time to March 31, 2021 which is the end of the planned
construction period and close-out activities. There is no change in contract price.
Funding Source:
Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145
-733107, which has an FY 2019 budget allocation of $300,000.
Staff is in the process of applying for a low-interest loan from the Illinois Environmental
Protection Agency (IEPA). The loan offer is only given after the design has been
finalized and the contractor has been selected for construction. If the City is successful
in obtaining the loan, eligible engineering fees will be funded by the loan.
Livability Benefits:
Built Environment: Manage water resources responsibly
Climate & Energy: Improve energy and water efficiency
Health and Safety: Enhance resiliency to natural and human hazards
Memorandum
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Page 2 of 2
Background:
On January 11, 2016, the City Council awarded the engineering services for the treated
water storage replacement to CDM Smith. Currently, CDM Smith is working to finalize
bid documents and will assist on during bidding. The existing treated water storage
tank is located beneath a Northwestern University (NU) parking lot at the southwest
corner of Lincoln Street and Campus Drive. The City has been coordinating closely with
NU throughout design.
On January 23, 2017, the City Council approved the first change order to the CDM
contract for additional engineering to mitigate the impact of the proposed storage tank
construction to existing adjacent University buildings.
On July 10, 2018, the City Council approved the second change order to the CDM
contract to account for an expanded electrical room area required to accommodate the
installation of a new 400 HP pump that will be installed as part of this project.
On September 27, 2018, the City Council approved the third change order to the CDM
contract for additional engineering required to meet requirements of the property
easement with NU. This contract raised the contract amount to $1,350,770.00.
Analysis:
This change order is to extend the completion date of the engineering services to reflect
the anticipated schedule and closeout activities of the construction contract. This
Change Order does not include a change to the contract price.
Legislative History:
City Council awarded the contract to CDM Smith on January 11, 2016.
City Council authorized Change Order #1 on January 23, 2017.
City Council authorized Change Order #2 on July 10, 2018.
City Council authorized Change Order #3 on September 27, 2018.
Attachments:
Change Order No. 3
Change Order Proposal from CDM Smith
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For City Council meeting of November 12, 2018 Item A8
Business of the City by Motion: C.O. 1- Service Center Parking Deck Restoration
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Project Manager
Subject: Service Center Parking Deck Restoration, Bid 18-02
Change Order #1, Project Close-out
Date: November 12, 2018
Action:
Staff recommends approval of Change Order #1 to the contract with Monson Nicholas
Inc. (714 North Yale Avenue, Villa Park, Illinois 60181) reducing the contract for the
Service Center Parking Deck Restoration by $67,576.77. The change is due to the
reconciliation between the contractual quantities and the actual quantities provided for
the Service Center Emergency Repairs. This will reduce the existing agreement amount
from $526,074.00 to $458,497.23.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4118.65515-617023).
Livability Benefits:
Built Environment: Promote diverse transportation modes
Climate & Energy: Reduce material waste
Health & Safety: Improve emergency prevention and response
Background Information:
On the morning of May 11, 2017, Forestry noticed large pieces of concrete had fallen
from a beam supporting the parking deck above the Forestry storage bay at the Service
Center’s parking structure. This event set in motion a project to assess the Service
Center Parking deck, design solutions to the issues discovered during the assessment
and to repair the building. This work has now been completed and this change order
reconciles the quantities in the contract with the actual measured quantities provided by
the contractor. Following is a list of the adjusted items:
Memorandum
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Contract Item Add/Subtract Amount
1. Inverted T Girder Ledge Add $1,607.00
2. Partial Depth – Topping 3” Add $10,252.26
3. Full Depth – 5” Subtract -$22,147.74
4. Overhead Repairs 2” Subtract -$42,252.31
5. Vertical Repairs Add $18,870.22
6. Epoxy Steel Add $761.54
7. Dowels Subtract -$14,763.45
8. Remove & Replace Treads/Risers Subtract -$1,281.00
9. Remove & Replace Drains Subtract -$3,800.00
10. Water Proof Membrane Add $4,715.92
11. Wearing Course Water Proof Membrane Subtract -$2,378.20
12. Joint Sealant Replacement Subtract -$6,640.00
13. Remove & Replace Sealant Wall Joints Add $4,416.00
14. Allowance Subtract -$14,937.00
Total Change -$67,576.77
Since the project is complete, staff recommends approval of change order #1 which
reduces the construction contract by $67,576.77.
Legislative History:
On June 12, 2017, City Council approved resolution 53-R-17, Authorizing City Manager
to execute Payments for Emergency Structural Shoring for the Service Center
Parking Structure.
On August 14, 2017, the City Council authorized City Manager to execute a contract for
engineering services for design and construction documentation.
On February 26, 2018, City Council authorized City Manager to execute a contract for
construction.
Attachments:
Change Order #01
149 of 658
CITY OF EVANSTONSERVIC E CENTER PARKING DECK RENOVATION 2020 ASBl'RY EVANSTON, IL JOB 1804MONSON NICHOLAS. INC. 714 NORTH YALE AVE. VILLA PARK, IL 60181 630.941.8970INVOICE 1804.7 8/17/18ESTIMATEDQUANTITYUNITCONTRACTTOTALACTUALQUANTITYNO ITEM DESCRIPTIONUNITPRICETOTALBASE BIDGENERAL CONDITIONS Goneral Conditions P/P BONDSREPLACE EXPANSION JOINTCONCRETE FACADE PANELINV TEE GIRDER LEDGE 1/S4. 2/S4CRACK INJECTION INV TEE LEDGE 3/S4, 4/S4R/R SEALANT BE1W STAIR & GARAGE 26 LFL1LSS45.230 00 11,980 67 9.288 00 129.00 3.207.00 1.607.00 1.494.00EAi3S35.94200 9.288 00 19,737 00 3.207.00 9.642 00 1.494.00 208 003$35.94 2 01 9.288.00 19,737.00 3,207.00 11.249 00 1.494 00 208 00LS1s s$iL2LF153$s153 00SL3LS1$S1iL4EA6S$7SL5EA1Ssi1L6LFS268 00S26$Ul LEDGE REINFORCEMENT PD - TOPPING 3'FD-5"OH REPAIRS 2'VERT REPAIRS 3"EPOXY STEEL DOWELSR/R TREADS/RISERS R/R DRAINS SUP DRAINS W P MEMBRANEWEARING COURSE W P MEMBRANE JOINT SEALANT REPLACMENT TOTALEA20$640 00 S 6035 S 7510 S 99 60 S 99 60 $3 30 $ 16.95 $42700 S 1.900 00 $ 5,269 00 S4 66 % 2 35 S 8 00 S12.800 00 6,035 00 30,040 00 74,700 00 9,960 00 2.64000 16.950 00 5,97800 9.500 00 10.538 00 6.990 00 117,500 00 8,000 00s2012.800 00 16,287 26 7,892 26 32,447 69 28.830.22 3,401 54 2.186 55 4.697 00 5.700 00 10.538 00 11,705 92 115,121 80 1,360 00U2SFS100269 88 10509 325 78 289 46 1030 77iU3SF400$JU4SF750$iU5SFs100JU6LBS800$sU7EA1.000s129$EA14ss11U9EAi53SU10EA2i2SU11SFs1.50050.0001,000251248988sU12SFs$U13LFS1701s391.149 00$ 334.093 24COM ED VAULT WORK MEADE ELECTRICMONSON NICHOLAS, INC MATERIAL & TRUCKING ALLOWANCE GENERAL CREDIT TO ALLOWANCE CO #1 CREDIT TO ALLOWANCE CO #2 CREDIT TO ALLOWANCE - CO *3 TOTALLS1s55,000 00 S 55.000 001S 50,000 00 S 5.000 00LSs150,00000 $ (18.810 00) S (11.195.00) $ (5.058 00)_$50,000 00sLS1s(18.81000) (11.19500) (5 058 00)s1LS1ss1LSs11$ 461.086.00$ 389.093 24ALTERNATESR/R SEALANT WALL JOINTSCOURSE-GRIT AGGREGATE WEARING COURSEALT 1 ALT 2LF900S32 00 $ 0.08 S28.800 00 1.125001038$ 33,216.00 j 1,125 00S 34,341 00SFJ1500015000$29.92500CHANGE ORERSCLEAN AND PAINT CLIPS ADD FOR STAIR CASE MARK UP FOR MEADE 15% W P MEMBRANE EPOXY INJECTION DRAIN REPLACEMENT TSM WORK (LETTER 9/27/18) TOTAL1LS$15.279 00 $ 6.031 00 S 7.500 00 S 1885 $ 202 90 S 2,38000 $ 5.058 00 _$5,27900 6,031 00 7.500.00 6.786 00 2.029.00 2.380.00 5,058 001$ 5,27900$ 6.03100$ 7.50000$ 6,78600$ 2,029.00$ 2,380.00$ 5.058 00$ 35.06300LS1S1LSS112SFS360360EA10S10EA$113LS$11S 35.063.00T$ 458,497 23526.074 00TOTAL TO DATE LESS 5% RETENTION LESS PREVIOUS BILLINGS AMOUNT DUE THIS INVOICE$ 458,497 23i%J*20J32O2^$ 38.36521150 of 658
APPLICATION AND CERTIFICATE FOR PAYMENTAIA DOCUMENT G702PAGES ONE OF ONEOWNERPROJECT:2020 ASBURY AVENUESERVICE CENTER PARKING DECK RESTORATION EVANSTON, ILAPPLICATION NO7 FINALDISTRIBUTION TO: OWNER ENGINEER X CONTRACTORCITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201XPERIOD TO10/31/18CONTRACT DATEGENERALCONTRACTOR: MONSON NICHOLAS, INC- 714 NORTH YALE AVE VILLA PARK, II. (>1)181VIA ARCHITECT:WJE330 PFINGSTON ROAD NORTHBROOK, IL 60062CONTRACTOR S APPLICATION FOR PAYMENTThe undersigned Contractor certifies thal to the best of the Contractor's knowledge, information and belief the Work covered by this Application lor Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor foi Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due Monson Nicholas. Inc.Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet. AIA Document G703. is attached1 ORIGINAL CONTRACT SUM2 Net Change by Change Orders3 CONTRACT SUM TO DA TE (Line I +-2)4 TOTAL COMPLET ED STORED TO DATE(Column G on G703)5 RETAIN AGE:$ 526,1)74 (8)CON TRACTOR:S (67,576 77)S 458,497 23S 458,49723ByDate10/31/18Jobj^J FindleyState of Illinois DupageSubscribed and sworn to before 3T5t—-of Completed Work (Columns D+E on G703)of Stored Materiala 0%5OFFICIAL SEAL LISA A HOLMESNotary Public - State of Illinois !y Commission Expires November 19,2019Countv ofday of | I /> Oct-18 , fb$me this(Column Fon G703)Total Retainage (Line 5a * 5b or Total in Column I of G703)6 TOTAL EARNED LESS RETAIN AGE (Line 4 less Line 5 Total)7 LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate)Notary INiblicSMy Commission expires11/19/19ARCHITECT'S CERTIFICATE FOR PAYMENTS 458,497 23I n accordance w hh the Contract Documents, based on on-site observations and the data comprising this applicauon. the Architect certifies to the Owner that to the best of the Architects know ledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED.A MOUNT CERTIFIED(Attach explanation ifamount certified differs firm the amount applied for. Initial all figures an this Application anti on the t 'tmtinuuUcm Sheet that an- changed to conform to the amount certified.)ARCHITECT:$ (420,132 02)8 CURRENT PAYMENT DUE9 IIAIANCE TO FINISH. INCLUDING RETAINAGE(Line 3 less Line 6)S 38.365.21SsCHANGE ORDER SUMMARYADDITIONSDEDUCTIONSTOT At. CHANGER APPROVED INs18,810 00%PREVIOUS Ml INI US IIV OWNERS16,2531X1S11)1 Al APPROVED ITUS MONTII(12,639 77)ByDate__________This Certificate is not negotiable The AMOUN T CERTIFIED is payable only to the Contractor named herein Issuance, paymenl and acceptance of payment are w ithout prejudice to any rights of Owner or Contractor under this ContractSTOTALS35,063 00S1102,639 77)SN! I CHANGES lh>n«c Until(67,576 77)AIA DOCUMENT G702 • APPLICATION AND CERTIFICATE FOR PAYMENT • 1992 EDITION • AIA * THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N W . WASHINGTON. D C 20006-5292151 of 658
CONTINUATION SHEETAIA DOCUMENT G703 (Instructions on reverse side)&& 1onAIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification, is attached.In tabulations below, amounts are stated to the nearest dollar.Use Column I on Contracts where retainaqefor line items may applyAPPLICATION NO. APPLICATION DATE PERIOD TO ARCHITECT'S PROJECT NO.710/31/1810/31/18A BCDEFG HWORK COMPLETEDMATERIALS PRESENTLY STORED (NOT IN D OR E)TOTAL COMPLETED AND STORED TO DATE (NOT IN D OR E)BALANCERETAIN AGE (IF VARIABLE RATE)SCHEDULEDVALUEFROM PREVIOUS APPLICATIONE&DTOITEM NO.DESCRIPTION OF WORKTHIS PERIOD(G:C)FINISH(C-G)GENERAL CONDITIONS PERFORMANCE AND PAYMENT BOND REPLACE EXPANSION JOINT CONCRETE FAtJADE PANEL INV. TEE GIRDER LEDGE 1/S4. 2/S4 CRACK INJECTION INV TEE LEDGE 3/S4. R/R SEALANT BETW. STAIR & GARAGE 26 LEDGE. REINFORCEMENT PD - TOPPING 3"FD- 5"OH REPAIRS T VERT. REPAIRS 3"EPOXY STEEL DOWELSR/R TREADS/RISERS R/R DRAINS SUP. DRAINS W.P MEMBRANEWEAR ING COU RSE W P M EM BRAN E JOINT SEALANT REPLACMENTL1$S45.230.00$35,942.00 9,288.00 19.737.00 3.207.00 11,249.00 1.494 00 208.00 12,800.00 16.287.26 7,892.26 32,447.69 28.830 223.401.542.186.55 4.697.00 5.700.0010.538.00 11.705 92 115.121.80 1,360.00S45,230.00$S$$sL2$19,737.00 3.207.00 9.642.00 1.494.00 206.00 12.800.00 6.035.00 30.040.00 74,700.00 9.960.00 2,640.00 16,950.00 5.978.00 9,500.00 10.538.00 6.990 00 117,500.00 8,000.00s$$19.737.00 3.207.00 11.249.00 1.494 00 208.00 12.800.00 16,287.26 7,892.26 32,447.69 28.830.223.401.542.186.55 4.697.00 5.700.0010,538.0011.705.92115,121.801.360.00$ $L3$S$ $$L4$$ $$$(1.607.00)$L5$ $$ $$$L6$$ $$$U1$ $$$ $$U2$$$S$(10,252.26) 22,147.74 42,252.31 (18.870 22) (761.54) 14.763.45 1,281.00 3.800.00SU3S$S$$$U4ss$s$U5s ss$$$U6S$s$$U7$s$s$$U8$s$$$U9$$ $s$$U10$s$s$$U11$$$s$ $(4,715.92) 2,378 20 6,640.00U12$$ $S$$U13S$$S$ $$COM ED VAULT MEADE ELECTRIC MONSON NICHOLAS, INC MATERIALS TRUCKING ALLOWANCE - GENERAL CREDIT TO ALLOWANCE COW CREDIT TO ALLOWANCE CO#2 CREDIT TO ALLOWANCE CO#3 ALTERNATES R/R SEALANT WALL JOINTS COURSE-GRIT AGGREGATE WEARING CS55,000.00$55,00000$$s50,000.00 5.000 00$$s$$$ 50.000.00$ (18,810.00)$ (11.195.00)(5.058.00)$S$$50,000.00(18,810.00)(11,195.00)(5,058.00)$$$S$$s$$$s$ss$$ALT 1 ALT 2S28.800.001.125.00$S33.216.001,125.00$33,216.001.125.00$(4,416.00)$S SSS$ $$152 of 658
CONTINUATION SHEETAIA DOCUMENT G703 (Instructions on reverse side)page 1 of 1AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification, is attached.In tabulations below, amounts are stated to the nearest dollar.Use Column I on Contracts where retainage for line items may applyAPPLICATION NO. APPLICATION DATE PERIOD TO ARCHITECT'S PROJECT NO.710731/1810/31/18ABCDEFGHIWORK COMPLETEDMATERIALS PRESENTLY STORED (NOT IN D OR E)TOTAL COMPLETED AND STORED TO DATE (NOT IN D OR E)BALANCERETAINAGE (IF VARIABLE RATE)SCHEDULEDVALUEFROM PREVIOUS APPLICATION <D&E>%TOITEM NO.DESCRIPTION OF WORKTHIS PERIOD<G:C)FINISHCHANGE ORDERSCLEAN AND PAINT CLIPS ADD FOR STAIR CASE MARK-UP FOR MEADE 15% W PMEMBRANE EPOXY INJECTION DRAIN REPLACEMENT T8M WORK (LETTER 9/27/18)$1S5,279.006,031.007,500.006.786.002,029002,380.005.05800S$5,279.006.031.007.500.00$5.279.006,031.007.500.006.786.002.029.002,380.005.058.00$$$S$s$$$ss$$$2$s6,786.002.029.002.380.005,058.00S$$s$$$$s$$$$3ss$$$QUANTITY RECONCILIATION$(67.576.76) SSS$(67,576.76) $S 458 497 23$S442.244 2316.253.00$S458,497 23$100%$AIA DOCUMENT 0703 . CONTINUATION S«ET FOR GTO - 1982 EDITION - AIA - 1982 • THE AMERICAN INSTITUTE OF ARCHTECTS, 1735 NEW YORKAVENUE, N.W.. WASHINGTON, D.C. 2000&5232 - WARNING: Unlicensed photocopying viol.Pot US. copyright Imre and will eubfect the violator to loago prosecution.0703 - 1992CAUTION: YOU SHOULD USE AN ORIGINAL AIA DOCUMENT WHCH HAS THIS CAUTION PRINTEO IN RED AN ORIGINAL ASSURES THAT CHANGES WILL NOT BE OBSCURED AS MAY OCCUR WHEN DOCUMENTS ARE REPRODUCED153 of 658
FINAL WAIVER OF LIEN PAGE 1
}STATE OF ILLINOIS
COUNTY OF Dupage
Gty #ss
Escrow #
TO WHOM IT MAY CONCERN
WHEREAS the undersigned has been employed by City of Evanston
to furnish Parking Deck Renovations_______
for the premises known as City of Evanston
of which City of Evanston is the owner.
THE undersigned, for and in consideration of Thirty Eight Thousand Three Hundred Sixty Five and 21/100 Dollars_________________________
________538,365.21 (Dollars, and other good and valuable considerations, the receipt whereof is hereby acknowledged, do(es) hereby waive and
release any and all lien or claim of. or right to, lien, under the statutes of the State of ILLINOIS,
to and on said above-described premises, and the improvements thereon, and on the material, fixtures apparatus or machinery furnished, and on the
moneys, funds or other considerations due or to become due from the owner, on account of all labor, services, material, fixtures, apparatus or machinery,
heretofore furnished, or which may be furnished at anytime hereafter, by the undersigned for the above-described premises. INCLUDING EXTRAS.*
COMPANY NAME Monson Nicholas Inc
relating to mechanics' liens, with respect
DATE October 31. 2018
ADDRESS 714 North Yale. Villa Park. IL 60181
\iA . .John J'Fiqdley . Vice President
LIMITED TO CHANGE ORDERS, BOTH ORAL AND WRITTEN, TO THE CONTRACT
SIGNATURE AND TITLE:±i5X•EXTRAS INCLUDE BUT ARE
CONTRACTOR'S AFFIDAVIT}STATE OF ILLINOIS
COUNTY OF Dupage SS
TO WHOM IT MAY CONCERN
THE UNDERSIGNED, (NAME) John J Findley BEING DULY SWORN. DEPOSESAND SAYS THAT HE OR SHE IS (POSITION) Vice President__________
(COMPANY NAME) Monson Nicholas. Inc__________________________
CONTRACTOR FURNISHING Parking Deck Renovations______________
LOCATED AT City of Evanston. 2020 North Asbury, Evanston, IL 60201
OWNED BY
OF
___________WHO IS THE
WORK ON THE BUILDING
City of Evanston
That the total amount of the contract including extras- is
payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity
of said waivers. That the following are the names and addresses of all parties who have furnished material or labor, or both, for said work and all parties
having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become
due to each, and that the items mentioned include all labor and material required to complete said work according to plans and specifications:
$458,497 23 on which he or she has received payment of S420.132.02 prior to this
CONTRACT PRICE
INCLDG EXTRAS"
AMOUNTPAID THIS BALANCENAMES AND ADDRESSES WHAT FOR PAYMENT DUEMonson Nicholas. Inc.
714 North Yale Ave
Parking Garage Renovation 389,174 23 350.809 02 38.365.21 0.00
Villa Park, IL 60181
MECHANICAL
P O BOX 690
Drains 8.910 00 8.910.00 000 0.00
FREEPORT, IL 61032
K Three Welding Service, Inc.
814 West 120th Street
Stair Tread and Risers 10,413.00 10.41300 0.00 000
Chicago, IL 60643
Meade ComEd Vault 50.000 00 50.000 00 0.00 0.00
9550 West 55th Street
McCook, IL 60525
TOTAL LABOR AND MATERIAL INCLUDING EXTRAS" TO COMPLETE.458.497.23 420.132.02 38.365.21 0.00
That there are no other contracts for said work outstanding, and that there is nothing due or to become due to any person for material, labor or other work
of any kind done or to be done upon or in connection with said work other than above stated.
DATE October 31st. 2018 SIGNATURE:
JohryJ Findley ,_yice President
NOTARY PUBLIC
SUBSCRIBED AND SWORN TO BEFORE ME THIS 31st DAY OF OCTOBER 2018 fTUor~"EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE OFFICIAL SEAL
USA A HOLMES
iMqiary Public - State of Illinois
My Commission Expires November 19,2019
ORDERS, BOTH ORAL AND WRITTEN. TO THE CONTRACT.'
154 of 658
CITY OF EVANSTON
CHANGE ORDER
Order No. 001
Date:
Agreement Date: 3/5/18
10/31/2018
PROJECT:
OWNER:
CONTRACTOR: Monson Nicholas
Service Center Emergency Repairs
City of Evanston
The following changes are hereby made to the AGREEMENT:
Inverted T Girder Ledge
PD-Topping 3”
FD - 5”
OH Repairs 2"
Vert. Repairs
Epoxy Steel
Dowels
R/R Treads/Risers
R/R Drains
W.P. Membrane
Wearing Course W.P. Membrane
Joint Sealant Replacement
R/R Sealant Wall Joints
Allowance
1.Add $1,607.00
$10,252.26
-$22,147.74
-$42,252.31
$18,870.22
$761.54
-S14,763.45
-$1,281.00
-$3,800.00
$4,715.92
-$2,378.20
-$6,640.00
$4,416.00
-$14,937.00
2 Add
3.Subtract
Subtract4
5.Add6.Add
7.Subtract
Subtract
Subtract
8
9.
10 Add11.Subtract
Subtract12.
13.Add14Subtract
Total Change S - 67,576.77
Change to CONTRACT PRICE:-$67,576.77
Original CONTRACT PRICE:
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS
Total change in CONTRACT PRICE for this CHANGE ORDER
The CONTRACT PRICE including this CHANGE ORDER will be
$ 526,074.00
$ 526,074.00
$ -67,576.77
$ 458,497.23
Approved by (Owner):
City of Evanston Date
Accepted by (Contractor):
Nicholas inc.]nson Date
155 of 658
PayrollIllinois Department of TransportationJob ID 1804:CITY OF EVANSTON - 2020 ASBURY AVERouteSection0 Contractor or □ Subcontractor & No Monson Nicholas, IncPayroll No,For Week Ending 08/05/2018CountyProject NoParking Deck RestorationContract No 18-02Address714 Norlh YaleVilla Park, IL 60181(D(2)*(3)*(4)-(6) (7)(8)(9)(5)‘OT(11)(10)DeductionsName, Address, Phone, Social Security NumberWages Paid tor Week otorHours and Days WorkedTotalRate AmountEarnedTotalFederal FICA WHTaxStateStOtherTotalDeductionHoursot PayEarned08/05 07/30 07/31 08/0108/02 08/0308/04WH TaxReviewed by:NOTE: A Certified copy of each weekly payroll must be submitted by the prime contractor and each subcontractor within seven (7) days of the regular payment date * See instruction page for codes to be entered0 No Work □ Suspended □ CompletedSBE 48 ( Rev. 8/05) (Replaces RE-48)156 of 658
Date 10/31/2018(4) That:(a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS FUNDS OR PROGRAMS[53 In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above referenced payroll, payments of fringe benefits are listed in the contract have been or will be made to appropriate programs for the benefits of such employees except as noted in Section 4 (c) belowLisa A HolmesOffice Manager(Name of signatory party) do hereby state:(Title)(1) That I pay or supervise the payment of the persons employed by(b) WHERE FRINGE BENEFITS ARE PAID IN CASH□ Each laborer or mechanic listed in the above referenced payroll has been paid, asindicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) belowon the CITY OF EVANSTON - 2020 ASBURYMonson Nicholas, Inc(Contractor or Subcontractor)(Building or Work)07/30/2018that during the payroll period commencing on the08/05/2018(c) EXCEPTIONSand ending onthe full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of saidall persons employed on said project have been paidEXCEPTION (CRAFT)EXPLANATIONMonson Nicholas, Inc.from the full(Contractor or Subcontractor)weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A) issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat 948, 63 Stat 108. 72 Stat 967; 76 Stat 357 40 U.S.C. 276c), and described below:REMARKSNAME AND TITLESIGNATURELisa A. Holmes Office Manager(2) That any payrolls otherwise under the contract required to be submitted for the above period are correct and complete: that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract, that the classifications set forth therein for each laborer or mechanic conform with the work he performedTHE WILLFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECTTHE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION SEE SECTION 1001 OF TITLE 18 AND SECTION 231 OF TITLE 31 OF THE UNITED STATE CODE(3) That any apprentices employed in the above period are registered with the Bureau of Apprenticeship and Training, United States Department of Labor.157 of 658
PayrollIllinois Department of TransportationJob ID 1804:CITY OF EVANSTON - 2020 ASBURY AVERouteSectionPayroll No0 Contractor or □ Subcontractor & No Monson Nicholas, Inc.For Week Ending 08/12/2018CountyProject NoParking Deck RestorationContract No 18-02Address714 North YaleVilla Park, IL 60181(D(2)*(3)*<«)*(6) (7) (8)(9)(5)*07(11) Wages Paid tor Week of(10)Name, Address, Phone, Social Security NumberDeductionsorHours and Days WorkedTotalHoursRate AmountEarnedTotalFederal FICA WH TaxState WH TaxOtherStTotalot PayEarned08/12 08/0608/07 08/0808/09 08/1008/11DeductionReviewed by:NOTE: A Certified copy of each weekly payroll must be submitted by the prime contractor and each subcontractor within seven (7) days of the regular payment date ■ See instruction page for codes to be entered0 No Work □ Suspended □ CompletedSBE 48 ( Rev. 8/05) (Replaces RE-48)158 of 658
Date 10/31/2018(4) That:(a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMSLisa A Holmes[53 In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above referenced payroll, payments of fringe benefits are listed in the contract have been or will be made to appropriate programs for the benefits of such employees, except as noted in Section 4 (c) belowOffice ManagerI,(Name of signatory party) do hereby state:(Title)(1) That I pay or supervise the payment of the persons employed by(b) WHERE FRINGE BENEFITS ARE PAID IN CASH□ Each laborer or mechanic listed in the above referenced payroll has been paid, asindicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) belowon the CITY OF EVANSTON - 2020 ASBURYMonson Nicholas, Inc.(Contractor or Subcontractor)(Building or Work)08/06/2018. that during the payroll period commencing on the08/12/2018(c) EXCEPTIONSand ending onthe full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of saidall persons employed on said project have been paidEXCEPTION (CRAFT)EXPLANATIONMonson Nicholas, Inc.from the full(Contractor or Subcontractor)weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A) issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat 948, 63 Stat 108, 72 Stat 967, 76 Stat 357: 40 U S C 276c), and described below:REMARKSNAME AND TITLESIGNATURELisa A Holmes Office Managerf(2) That any payrolls otherwise under the contract required to be submitted for the above period are correct and complete, that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract, that the classifications set forth therein for each laborer or mechanic conform with the work he performedOjlO) \THE WILLFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECTTHE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION SEE SECTION 1001 OF TITLE 18 AND SECTION 231 OF TITLE 31 OF THE UNITED STATE CODE(3) That any apprentices employed in the above period are registered with the Bureau of Apprenticeship and Training, United States Department of Labor159 of 658
PayrollIllinois Department of TransportationJob ID 1804:CITY OF EVANSTON - 2020 ASBURY AVERouteSection0 Contractor or □ Subcontractor & No Monson Nicholas, Inc.Payroll No.For Week Ending 08/19/2018CountyProject NoParking Deck RestorationContract No 18-02Address714 North YaleVilla Park. IL 60181(D(2)* (3)*W*(6)(7) (8)(9)Ol(5)*(11) Wages Paid (or Week of(10)Name, Address, Phone, Social Security NumberDeductionsorHours and Days WorkedTotal Rate AmountEarnedTotalFederal WH TaxFICAStateStOtherTotalFlours of PayEarned08/1908/1308/1408/15 08/16 08/17 08/18WH TaxDeductionReviewed by:NOTE: A Certified copy of each weekly payroll must be submitted by the prime contractor and each subcontractor within seven (7) days of the regular payment date * See instruction page for codes to be entered0 No Work □ Suspended □ CompletedSBE 48 ( Rev 8/05) (Replaces RE-48)160 of 658
Date 10/31/2018(4) That:(a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMS(3 In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above referenced payroll, payments of fringe benefits are listed in the contract have been or will be made to appropriate programs for the benefits of such employees, except as noted in Section 4 (c) belowLisa A HolmesOffice Manager(Name of signatory party) do hereby state:(Title)(1) That I pay or supervise the payment of the persons employed by(b) WHERE FRINGE BENEFITS ARE PAID IN CASHf~l Each laborer or mechanic listed in the above referenced payroll has been paid, asindicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) belowon the CITY OF EVANSTON - 2020 ASBURYMonson Nicholas, Inc.(Contractor or Subcontractor)(Building or Work)08/13/2018; that during the payroll period commencing on the08/19/2018(c) EXCEPTIONSand ending onthe full weekly wages earned, that no rebates have been or will be made either directly or indirectlyall persons employed on said project have been paidEXCEPTION (CRAFT)EXPLANATIONto or on behalf of saidMonson Nicholas, Inc.from the full(Contractor or Subcontractor)weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat 948. 63 Stat 108 72 Stat 967: 76 Stat 357; 40 U S C 276c), and described below:REMARKSNAME AND TITLESIGNATURELisa A. Holmes Office Manager(2) That any payrolls otherwise under the contract required to be submitted for the above period are correct and complete; that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract, that the classifications set forth therein for each laborer or mechanic conform with the work he performed\AjL/9THE WILLFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECTTHE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION SEE SECTION 1001 OF TITLE 18 AND SECTION 231 OF TITLE 31 OF THE UNITED STATE CODE(3) That any apprentices employed in the above period are registered with the Bureau of Apprenticeship and Training, United States Department of Labor161 of 658
PayrollIllinois Department of TransportationJob ID 1804:CITY OF EVANSTON - 2020 ASBURY AVERouteSectionPayroll No.[g Contractor or □ Subcontractor & No.Monson Nicholas, IncFor Week Ending 08/26/2018CountyProject NoParking Deck RestorationContract No 18-02Address714 North YaleVilla Park, IL 60181(D(2)*(3)* (4)'(6)(7) (8)(9)(5)‘(11)Ol(10)DeductionsName, Address, Phone, Social Security NumberWages Paid lor Week olorHours and Days WorkedTotal Rate of PayAmountEarnedTotalFederal FICA WH TaxState WH TaxOtherTotalDeductionStHoursEarned08/26 08/20 08/21 08/22 08/23 08/2408/25Antonio Carrera1621 North 40th Ave Stone Park, IL 60165WLABO JM640 80300 300?00S15 0C 42.72O64 OfD85 441,324 32 197.61 101.3165 55 4966414.13910.19(708)Reviewed by:□ No Work □ Suspended □ CompletedSignature of State OfficialNOTE: A Certified copy of each weekly payroll must be submitted by the prime contractor and each subcontractor within seven (7) days of the regular payment dateSBE 48 ( Rev 8/05) (Replaces RE-48)* See instruction page for codes to be entered162 of 658
Date 10/31/2018(4) That:(a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMS0Lisa A HolmesOffice ManagerIn addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above referenced payroll, payments of fringe benefits are listed in the contract have been or will be made to appropriate programs for the benefits of such employees, except as noted in Section 4 (c) belowI,(Name of signatory party) do hereby state:(Title)(1) That I pay or supervise the payment of the persons employed by(b) WHERE FRINGE BENEFITS ARE PAID IN CASH□Each laborer or mechanic listed in the above referenced payroll has been paid, as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) belowon the CITY OF EVANSTON - 2020 ASBURYMonson Nicholas, Inc(Contractor or Subcontractor)(Building or Work)08/20/2018, that during the payroll period commencing on the08/26/2018(c) EXCEPTIONSand ending onthe full weekly wages earned that no rebates have been or will be made either directly or indirectly to or on behalf of saidall persons employed on said project have been paidEXCEPTION (CRAFT)EXPLANATIONMonson Nicholas, Incfrom the full(Contractor or Subcontractor)weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act. as amended (48 Stat 948, 63 Stat 108, 72 Stat 967: 76 Stat 357 40 U S.C. 276c), and described below:REMARKSNAME AND TITLESIGNATURELisa A. Holmes Office Manager(2) That any payrolls otherwise under the contract required to be submitted for the above period are correct and complete: that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract, that the classifications set forth therein for each laborer or mechanic conform with the work he performedTHE WILLFUL FALSIFICATION OF ANY OF THE ABO'THE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION SEE SECTION 1001 OF TITLE 18 AND SECTION 231 OF TITLE 31 OF THE UNITED STATE CODESUBJECT(3) That any apprentices employed in the above period are registered with the Bureau of Apprenticeship and Training, United States Department of Labor.163 of 658
PayrollIllinois Department of TransportationJob ID 1804:CITY OF EVANSTON - 2020 ASBURY AVERouteSectionPayroll No0 Contractor or □ Subcontractor & No.Monson Nicholas. IncFor Week Ending 09/02/2018CountyProject NoParking Deck RestorationContract No 18-02Address714 North YaleVilla Park, IL 60181(D(2)* (3)‘W(6) (7)(8)(9)07(5)*(11)DeductionsName. Address. Phone, Social Security NumberWages Paid for Week oforHours and Days WorkedTotal Rate AmountEarnedTotalFederal FICA WH TaxState WH TaxOtherTotalStHours of PayEarned09/0208/2708/28 08/29 08/30 08/31 09/01DeductionAntonio Carrera1621 North 40th Ave Stone Park, IL 60165LABO JMW341 76S)008 0( 42 72O64 OfD85 44427 20 39.06 32.68 21.15 16 02108.91 318.29(708)Antonio D Gonzalez Licea189 Interocean Avenue South Chicago Heights, IL 60411WLABO JM341 76300S8 0C 42.72O64 08D85 441.367.04207 01 104 5767 6751 2643051936 53(708)615-7622 Reviewed by:□ No Work □ Suspended □ CompletedSignature of State OfficialNOTE: A Certified copy of each weekly payroll must be submitted by the prime contractor and each subcontractor within seven (7) days of the regular payment dateSBE 48 ( Rev. 8/05) (Replaces RE-48)' See instruction page for codes to be entered164 of 658
Date 10/31/2018(4) That:(a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMS0 In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above referenced payroll, payments of fringe benefits are listed in the contract have been or will be made to appropriate programs for the benefits of such employees, except as noted in Section 4 (c) belowLisa A HolmesOffice Manager(Title)(Name of signatory party) do hereby state:(1) That I pay or supervise the payment of the persons employed by(b) WHERE FRINGE BENEFITS ARE PAID IN CASH□ Each laborer or mechanic listed in the above referenced payroll has been paid, asindicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4(c) belowon the CITY OF EVANSTON - 2020 ASBURYMonson Nicholas, Inc(Contractor or Subcontractor)(Building or Work)08/27/2018that during the payroll period commencing on the09/02/2018(c) EXCEPTIONSand ending onthe full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of saidall persons employed on said project have been paidEXCEPTION (CRAFT)EXPLANATIONMonson Nicholas, Incfrom the full(Contractor or Subcontractor)weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations, Part 3 (29 CFR Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat 948, 63 Stat 108, 72 Stat 967: 76 Stat 357: 40 U S.C. 276c), and described below:REMARKSNAME AND TITLESIGNATURELisa A, Holmes Office Manager/(2) That any payrolls otherwise under the contract required to be submitted for the above period are correct and complete that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract, that the classifications set forth therein for each laborer or mechanic conform with the work he performedTHE WILLFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECTTHE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION SEE SECTION 1001 OF TITLE 18 AND SECTION 231 OF TITLE 31 OF THE UNITED STATE CODE(3) That any apprentices employed in the above period are registered with the Bureau of Apprenticeship and Training, United States Department of Labor165 of 658
For City Council meeting of November 12, 2018 Item A9
Business of the City by Motion: Service Center Emergency Repairs – Eng. Srvcs.
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Project Manager
Subject: Service Center Emergency Repairs
Consulting Contract Change Order #1, Additional Engineering Services
Date: November 12, 2018
Action:
Staff recommends approval of Change Order #1 to a contract with Wiss, Janney,
Elstner Associates, Inc. (330 Pingsten Road, Northbrook, IL, 60062) that will increase
the agreement amount by $19,500, from $44,300 to $63,800. The change is for
additional services provided for the Service Center Emergency Repairs.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account 415.40.4118.65515-617023).
Livability Benefits:
Built Environment: Promote diverse transportation modes
Climate & Energy: Reduce material waste
Health & Safety: Improve emergency prevention and response
Background Information:
On the morning of May 11, 2017, Forestry noticed large pieces of concrete had fallen
from a beam supporting the parking deck above the Forestry storage bay at the Service
Center’s parking structure. This event set in motion a project to assess the Service
Center Parking deck, design solutions to the issues discovered during the assessment
and repair the building. Wiss Janney Elstner was hired through an emergency process
due to the urgency of the situation. This is why there was not a comprehensive scope at
the beginning of their work. During the course of the project Wiss Janney Elstner
Associates provided services that were above and beyond their original contract.
Memorandum
166 of 658
Individually the additional tasks were relatively minor, but in aggregation the additional
work was substantial. WJE has requested a change to their contract to recoup their
costs. Initially, WJE requested $27,000 for these additional services. However, City staff
negotiated this cost down to $19,500. The additional items included the following:
1. Assistance with drainage issues – This work was required to
appropriately address some areas near the entrance to the
building that had significant ponding. This ponding did not directly
cause any of the original failures, but needed to be addressed for
liability and maintenance reasons. $2,100
2. Additional Planning Meetings – The scope of work for the project
was originally to correct the structural failure. As the schedule for
the project came into focus, it became clear that it was wise to
expand the scope to incorporate necessary maintenance items
that were not directly related to the structural failure. The added
items were similar in nature and it was determined to be cost
effective to add to the project. $5,300
3. Incorporation of the City of Evanston’s Specifications – Due to the
emergency procurement of the engineering services, the
coordination of the City of Evanston’s contractual documents and
front end specifications did not get encapsulated in the original
scope of work for Wiss Janney Elstner Associates. $2,800
4. Additional Sets of Draft Project Documents – Due to the
emergency procurement of the engineering services and the
increased scope of work for the project, there were additional
reviews by the City of Evanston staff that were deemed necessary
for a fully coordinated project that were not included in the original
contract. $4,000
5. Increased Scope of Repair Work – This cost is for the additional
work provided to design and document the additional repair and
maintenance work. As mentioned above, the scope of work for the
project was originally to correct the structural failure, as the
schedule for the project was identified, it became clear that it was
wise to take the time and cost to expand the scope to incorporate
necessary maintenance items that were not directly related to the
structural failure. The added items were similar in nature and it
was expected to be cost effective to add to the project.
$5,300
Total $19,500
City staff believes that Wiss Janney Elstner’s requested additional services above are
commensurate with the services provided.
167 of 658
Funding Summary:
As indicated in the tables below, after acceptance of both the reduction in the
construction amount and the increase in the engineering services, the overall project will
be completed for $5,002.77 less than the project funding allocation.
Project Funding
Engineering Services 415.40.4117.62145-617023 $44,300.00
FY 2018 Budget Allocation 415.40.4118.65515-617023 $530,000.00
Total Funding $574,300.00
Project Expenses
Vendor Contract Type Amount
Wiss, Janney, Elstner, &
Associates, Inc.
Engineering Services
(approved 8/14/2017)
$44,300.00
Wiss, Janney, Elstner, &
Associates, Inc.
Additional Engineering
Services (for consideration
on 11/12/18)
$19,500.00
Monson Nicholas Inc. Construction Contract Cost
(approved 2/26/2018)
$526,074.00
Monson Nicholas Inc. Anticipated construction
savings (for consideration
on 11/12/18)
-$67,576.77
Total Project Contracts $522,297.23
Remaining Balance $52,002.77
Legislative History:
On June 12, 2017, City Council approved resolution 53-R-17, Authorizing City Manager
to execute Payments for Emergency Structural Shoring for the Service Center
Parking Structure.
On August 14, 2017, the City Council authorized City Manager to execute a contract for
engineering services for design and construction documentation.
On February 26, 2018, City Council authorized City Manager to execute a contract for
construction.
Attachments:
Change Order #01
Consultant Change Order Request
168 of 658
169 of 658
Wiss, Janney, Elstner Associates, Inc.
330 Pfingsten Road
Northbrook, Illinois 60062
847.272.7400 tel | 847.291.4813 fax
www.wje.com
Headquarters & Laboratories–Northbrook, Illinois
Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Honolulu | Houston
Los Angeles | Minneapolis | New Haven | New York | Princeton | San Francisco | Seattle | Washington, DC
VIA E-MAIL
scary@cityofevanston.org
September 14, 2018
Mr. Shane Cary
Architect/Project Manager
City of Evanston
Public Works Agency
2100 Ridge Avenue
Evanston, IL 60201
Re: Additional Engineering Services
Condition Evaluation and Design of Repairs
Service Center Parking Deck and Garage
Evanston, Illinois
WJE No. 2017.3531
Dear Mr. Cary:
The firm of Wiss, Janney, Elstner Associates, Inc. (WJE) has been assisting you and City of Evanston
with the evaluation and development of repairs for the Service Center Parking Deck and Garage in
Evanston, Illinois, which is located at 2020 Asbury Avenue. The Service Center Parking Deck and Garage
is a two-story precast concrete structure with parking for City of Evanston employees on the upper level of the
structure and an enclosed garage housing maintenance vehicles and equipment for the City of Evanston on the
lower level. Our work is being performed under two separate contracts for the engineering services
associated with this project. One contract, dated June 15, 2017, is for a condition assessment of the
structure, and is based on Task I of our June 9, 2017 proposal letter to you. The second contract is for
developing construction documents for the repair project and for providing construction period services
during the course of the repair work. The second contract is dated August 29, 2017, and is based on our
July 19, 2017 proposal. Copies of these proposals are attached to this letter for your ease of reference.
The proposal letters mentioned above include all services commonly needed to successfully complete a
project involving the evaluation and repair of a structure such as the Service Center Parking Deck.
Accordingly, WJE has proceeded with the engineering services for this project. However, during the
course of our work, a number of issues have arisen that have required extra effort on the part of WJE in
order to keep the project moving forward and to meet the expectations and requests of the City of
Evanston representatives assigned to this project. Although most of these additional tasks are relatively
minor, and could be assimilated easily into the overall project, there have been enough of them that the
additional effort extended by WJE has become significant. As a result, we need to bring the additional
costs associated with these efforts to your attention so that our contract can be increased in a fair and
equitable manner. This letter is intended to describe and summarize these additional efforts and the costs
associated with them.
170 of 658
Mr. Shane Cary
City of Evanston
September 14, 2018
Page 2
Additional Work Tasks
Since WJE started work on this project in mid-2017, several issues have arisen that have required
additional engineering services beyond those explicitly spelled out in the aforementioned proposal letters.
As a result, WJE has had to spend significant additional time and effort beyond that anticipated. The
additional services performed by WJE to date include the following:
Supplemental Task 1 - Assistance with Drainage Issues
During the initial stages of developing the repair documents for this project, members of Evanston’s project
team indicated to WJE that water tended to collect and stand in the area around the door from the Upper
Level parking deck to the building, which created slippery conditions for the users of the roof deck parking
during the wintertime. To help identify the nature and extent of this issue, personnel from the City of
Evanston took elevation measurements and applied water to the roof deck in this area so that specific
locations of ponding could be identified. WJE was on site to observe the ponding test, analyzed the data
from the testing and the elevation survey, and then used the information obtained to develop a drainage plan
that is intended to address all significant areas of ponding. This plan required the installation of two new
drains, the relocation of two existing drains, and the removal and replacement of concrete in the areas
around those drains in order to enhance drainage. These elements of the drainage plan were then added to
the project documents.
Supplemental Task 2 - Additional Planning Meetings
Our July 19, 2017, proposal included one meeting with representatives of the City of Evanston to present
and discuss the review comments regarding the draft project documents prepared by WJE. However, a
total of three such planning meetings were held, and an additional meeting was held on site to review a
few different conditions of concern. This resulted in approximately four days of engineering time as
opposed to the one day included in our budget.
Supplemental Task 3 - Incorporation of Evanston Front End Documents
Our July 19, 2017, proposal was based on the assumption that standard front end documents prepared by
the City of Evanston would be incorporated into the project documents as a “stand alone” portion of the
project manual. Instead, WJE needed to review these documents to make sure that they didn’t conflict
with anything in the technical specifications prepared by WJE, had to develop the bid form that is a part
of the front end documents, and needed to incorporate the necessary revisions that resulted from the
review process.
Supplemental Task 4 - Additional Sets of Draft Project Documents
As stated in our July 19, 2017, proposal, we anticipated developing one set of draft project documents, the
equivalent of a 95% set, that would be submitted and reviewed by the City of Evanston prior to the 100%
submittal, which is the bid set. Instead, WJE was required to submit multiple preliminary sets at 50%,
75%, and 95% completion. Although this process did not result in any additional details in the final set of
project documents, it did necessitate additional work by WJE because each set submitted for review by
the City of Evanston underwent internal review by WJE before its release. This process required
additional coordination efforts, and additional time for review and revisions of the project documents.
Supplemental Task 5 - Increased Scope of Repair Work
The condition evaluation report was initially submitted on August 14, 2017, and provided a listing of
potential repair items. When our July 19, 2017 proposal for preparation of construction documents and
construction period services was prepared, it was based on the scope of work shown in the repair listing.
However, during the early project planning meetings, a few items were added to the scope of the repair
project, which necessitated additional efforts for preparing details and/or specifications to incorporate
171 of 658
Mr. Shane Cary
City of Evanston
September 14, 2018
Page 3
those items into the repair contract documents. These items included repairs to the southwest stairway,
replacement of the sealant at the joints between perimeter wall panels, repair of distress adjacent to the
front door of the Service Center office building, and incorporating provisions for alternate aggregates to
enhance the traction provided by the new membrane system.
Related Costs
As the project has been continuing, WJE has proceeded with the base scope of work included in our
August 29, 2017 contract for repair design and construction period services. So that the base scope of
services could be completed, it was necessary for WJE to simultaneously work on the supplemental tasks
listed above in order to keep the project moving forward without significant delay. WJE has performed
these supplemental tasks on a good faith basis knowing that it was required in order for the project to
incorporate the additional items requested by the City of Evanston.
At this time, essentially all work on the above supplemental tasks has been completed, allowing us to
accurately identify the additional costs associated with these tasks. In accordance with both of our
proposals for this project, all of our fees associated with the supplemental services for this project have
been incurred on a time and expense basis. These additional costs associated with these supplemental
services are shown below. These amounts include all time charges and related travel, reproduction, and
other expenses associated with our work. All time charges have been incurred using a reduced rate
schedule which was our standard rate schedule in early 2017, and all expenses are being billed at cost.
Additionally, because all of our services are being incurred on a time and expense basis, we will only be
billing for actual work performed on behalf of the City of Evanston.
As you can see in the above table, none of the additional services have incurred a large cost by itself, but
added together these additional services do constitute a significant amount. As a result, WJE needs to
invoice for these additional services, which we can now provide accurate pricing for. Therefore, we
request that our contract amount for fees be increased by $19,500 to cover the engineering services
associated with the supplemental services described above.
The amounts shown above reflect the full cost of the additional work performed by WJE in connection
with the phases of this project involving the condition evaluation and design of repairs. For our
construction period services, any additional engineering services that are required during that phase of the
work will also be billed on a time and expense basis, and we will only bill for actual work performed. All
time charges will be billed based on the reduced hourly rate schedule currently in effect for our work on this
project.
Supplemental Task Additional Cost
1. Assistance with Drainage Issues $2,100
2. Additional Planning Meetings $5,300
3. Incorporation of Evanston Front End Documents $2,800
4. Additional Sets of Draft Project Documents $4,000
5. Increased Scope of Repair Work $5,300
Total $19,500
172 of 658
Mr. Shane Cary
City of Evanston
September 14, 2018
Page 4
Conclusion
We appreciate the opportunity to provide our services to assist the City of Evanston with the repair of the
Service Center Parking Deck. If you have any questions or comments regarding this information, if you
wish to discuss this topic further, or if you require any additional information, please do not hesitate to
contact us. We appreciate your assistance with this matter.
Very truly yours,
WISS, JANNEY, ELSTNER ASSOCIATES, INC.
James P. Donnelly, P.E., S.E.
Principal
173 of 658
Wiss, Janney, Elstner Associates, Inc.
330 Pfingsten Road
Northbrook, Illinois 60062
847.272.7400 tel | 847.291.4813 fax
www.wje.com
Headquarters & Laboratories–Northbrook, Illinois
Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Honolulu | Houston
Los Angeles | Minneapolis | New Haven | New York | Princeton | San Francisco | Seattle | Washington, DC
VIA E-MAIL
scary@cityofevanston.org
June 5, 2017
Revised June 9, 2017
Mr. Shane Cary
Architect/Project Manager
City of Evanston
Public Works Agency
2100 Ridge Avenue
Evanston, IL 60201
Re: Engineering Services Proposal
Condition Evaluation and Assistance with Repairs
Service Center Parking Deck and Garage
Evanston, Illinois
WJE No. 2017.3531.P
Dear Mr. Cary:
Thank you for contacting the firm of Wiss, Janney, Elstner Associates, Inc. (WJE) regarding the Service
Center Parking Deck and Garage in Evanston, Illinois, which is located at 2020 Asbury Avenue. The firm of
Wiss, Janney, Elstner Associates, Inc. (WJE) would be pleased to assist you and City of Evanston with the
evaluation and repair of this precast concrete structure. This letter is our proposal to provide the professional
services required to perform a condition assessment of the structure, and to assist with implementing repairs by
developing repair construction documents and providing limited construction period services for the initial
repairs.
Background / Description of Structure
The Service Center Parking Deck and Garage is a two-story precast concrete structure with parking for City of
Evanston employees on the upper level of the structure and an enclosed garage housing maintenance vehicles
and equipment for The City of Evanston on the lower level. The floor of the lower level consists of a concrete
slab-on-grade. Based on the drawings provided, the Service Center structure was constructed around 1980, and
has approximate overall dimensions of 377 feet by 153 feet. The structure is composed of three main bays that
extend the length of the structure, including the 60 foot wide east and west bays and the 30 foot wide middle bay
where the ramp to the upper level is located at the north end of the structure. The structurally supported upper
level is typically constructed with a series of 8 foot wide precast, prestressed concrete double-tee beams with a
cast-in-place topping. The double-tee beams span in an east-west direction across the bays and are supported by
precast, prestressed concrete ledger beams, spandrel beams, and columns located along the north-south column
lines.
During our recent walk-through of the garage, we reviewed the location where one of the ledges supporting the
ends of three double-tee beams has failed, and shoring has been installed. Our observations also included several
items of deterioration of the structure for the upper level, including corrosion staining and moisture staining on
the underside of the upper level deck adjacent to joints between double-tee beams indicative of leakage through
these joints, regularly-spaced cracking of the bottom portion of some ledger beams, unsound concrete in isolated
areas, and localized wear of the waterproofing membrane on the top surface of the upper level deck.
174 of 658
Mr. Shane Cary
City of Evanston
Revised June 9, 2016
Page 2
Proposed Scope of Work
Based on our conversation with you during our site visit, it is our understanding that the City of Evanston desires
a detailed review of the failed ledger beam and a condition assessment of the overall garage structure, plus
assistance with the implementation of repairs to address the failed ledger beam and the design of repairs for other
conditions warranting repair that are identified during the overall condition assessment. Therefore, we have
developed this proposal with four main tasks for our engineering services. The first work task involves a
structural condition review of the Service Center, including a detailed review of the failed ledger beam, while the
second work task involves developing repair details and requirements to address the failed ledger beam. The
third task is for providing limited construction period services during the implementation of repairs to the failed
ledger beam, while the fourth task involves developing drawings and specifications for overall repair of the
Service Center structure. Further description of the tasks in the proposed scope of work is provided below.
Task I - Condition Assessment
For this work task, WJE will perform a condition assessment of the entire Service Center structure with a
detailed review of the failed ledger beam. This will include performing visual and delamination surveys of the
entire structure, detailed examination of the failed ledger beam with comparison to other similar conditions in
the structure, and providing a letter report detailing our findings and recommendations. The work of this task
is described in greater detail below.
1. Review of Available Documentation – WJE will review any documents the City of Evanston makes
available describing the construction of the Service Center structure and any previous investigations and
repair projects performed for this structure. This will include the existing structural design drawings you
provided for this facility, the shop drawings of the precast elements of the structure if available, reports
and results of previous investigations by others, repair documents for previous repair projects if available,
and other available documents regarding the condition and construction of the structure.
2. Field Survey - A field survey will be performed to identify and document the current condition of this
structure, and to investigate the failed ledger beam. The specific tasks in this condition survey will include
the following:
a. Visual Survey - All exposed surfaces of the Service Center structure will be reviewed to identify and
document the location, extent, and nature of the observable deterioration. Areas of spalled or
deteriorated concrete, mineral and corrosion staining indicative of moisture infiltration, cracking of
the concrete, and other distress in the structural floor system for the upper level will be noted on plan
views of the structure. These notes will be supplemented by photographs of typical and significant
findings.
b. Delamination Survey – The top surface of the upper level deck and ramp will be sounded at
representative locations with mechanical sounding equipment to determine the extent of delaminated
concrete, incipient spalling, and general soundness of the top deck surface. Specific findings will be
recorded on plan views of the structure, which will then be used to estimate repair quantities.
c. Detailed Review of Failed Ledger Beam – A detailed visual review of the failed ledger beam will be
performed. The inspection will be performed from a personnel lift, and will focus on the condition
and reinforcing of the failed ledge. As a part of this review, localized sounding will be performed in
the area of distress to identity possible delamination of the concrete surface, and the presence of
existing reinforcing will be identified using ground penetrating radar or an r-meter. Significant
findings will be photographed and documented on a sketches of the failed ledger beam. In addition,
other similar ledger beams will be reviewed for possible deterioration or distress such as cracking,
mineral staining, delamination or other evidence.
3. Report and Repair Recommendations - A written report will be prepared to present and summarize the
findings of this investigation. The report will include recommendations for repair of the failed ledger
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Mr. Shane Cary
City of Evanston
Revised June 9, 2016
Page 3
beam, as well as for concrete repairs, waterproofing, and any other repairs of significant items of distress
identified in the Service Center structure. Estimates of repair quantities, and a projected budget for the
recommended remedial work will be provided.
Task II - Develop Ledger Beam Repairs
For this work task, the findings from the detailed review of the failed ledger beam will be used to determine
appropriate repairs to address the observed distress. Limited structural analyses will be performed to determine
the loads imposed on the ledger beam, and to determine the amount and type of supplemental reinforcing
required. This information will be incorporated into a set of repair documents showing the repair requirements.
It is anticipated that the project documents will consist of a Request for Proposal outlining all of the bid
documents and bid requirements, a set of drawings containing the details and technical requirements for the repair
work, a Summary of Work indicating the extent of work, and a Bid Form quantifying the work. Given the nature
of the work required, the set of drawings are anticipated to consist of five to seven 11 by 17 sheets. It is
expected that these sheets will include a cover sheet, a sheet of general notes, a plan view of the failed ledger
beam showing the locations where repairs are to be addressed, and two to three sheets of details for the repairs.
Specifications for the work and all general and special requirements will be contained on the general notes sheet
and in the Summary of Work. The Bid Form for the work will contain quantities for unit price items. Once
drafted, the project documents will be submitted for your review, and your comments will be incorporated into
the final set of documents. In addition, we will provide names and contact information for local qualified
contractors that the City can give the project documents to for bidding.
Task III - Construction Period Services for Repair of Ledger Beam
Once the bidding process is completed and a contractor is selected for the repair project, the implementation of
the repairs to the ledger beam can begin. During the repair construction, WJE will assist the City by providing
limited construction observation and administration services. We anticipate that this will consist of reviewing the
ongoing work to help assure that it is performed in accordance with the intent of the project documents,
reviewing submittals, and miscellaneous project communications and coordination with you and the selected
contractor. The following engineering tasks are included in this phase:
1. Periodic Construction Observation – The work in progress will be observed on an as-needed basis to
verify its conformance with project requirements, to address Contractor questions, and to resolve problems
associated with unanticipated conditions. It is anticipated that a total of four site visits will be made during
the repair work at critical times of the work process.
2. Site Visit Reports – A report documenting our observations during each site visit and the status of the work
will be prepared and submitted subsequent to each site visit.
3. Review of Submittals - We will review and approve contractor submittals as required.
4. Miscellaneous Project Communications - We will participate in miscellaneous project communications
for coordination of the work performed on an as-needed basis.
Task IV - Preparation of Contract Documents for Overall Repairs
For this work task, WJE will meet with you to discuss the items identified for repair and to select a scope of
work for the repair construction. Then we will develop a set of repair contract documents in the form of
drawings and specifications which will describe the repair work in detail for the selected scope of work. Once
drafted, the project manual and drawings will be submitted for your review, and your comments will be
incorporated into the final set of documents.
Project Manual - The project manual will contain all of the necessary contract and general requirements, the
requirements for competitive bidding including a bid form itemizing the work items and anticipated repair
quantities, and technical specifications for the various work items, including quality assurance procedures,
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Mr. Shane Cary
City of Evanston
Revised June 9, 2016
Page 4
material testing for quality control, referenced standards and codes to be adhered to, specified materials and
products, and construction execution requirements.
Drawings - WJE will prepare a set of drawings that will include a cover sheet, a plan view, and multiple sheets
containing details of the concrete repairs, and the expansion joint and waterproofing work. Overall, we
anticipate producing eight to ten 11”x17” sheets in the set of drawings.
Fees and Schedule
We propose to perform the engineering services for Tasks I and II described in the above scope of work for
lump sum amounts of $13,200 and $7,000, respectively, as shown in the itemized breakdown below. For Task
III, we propose to perform the engineering services described above on a time and expense basis for an amount
not to exceed $6,500, with all time charges incurred at our current standard hourly rates. The proposed costs
include all time charges and related travel, reproduction, equipment, testing, and other expenses associated with
our work. These amounts will not be exceeded without your prior written approval. All of our work will be
performed in accordance with the signed Contract for this work to be prepared by the City of Evanston and
reviewed by our in-house counsel.
Without knowing the scope of work that will be included in the repair project, it is difficult to accurately project
the costs for the engineering services associated with Task IV - Preparation of Contract Documents for Overall
Repairs. As a result, we propose to provide the engineering services associated with Task IV on a time and
expense basis, and we recommend that a budget of $15,000 be established on a preliminary basis to cover
construction document preparation. All time charges will be incurred using our standard hourly rate schedule,
and all expenses will be billed at cost except as modified by the signed contract for this work. The cost of the
engineering services associated with Task IV - Preparation of Contract Documents for Overall Repairs can be
determined more accurately once the actual scope of the repair work is identified. At that time, we can provide
an updated budget amount for these services, if so desired.
For Task I - Condition Assessment, we anticipate that the field survey work will require no more than two days
on site by a team of two engineers. For the second day, a personnel lift will be used to provide access to the
underside of the upper level deck, particularly in the area of the failed ledger beam. The cost of providing this
personnel lift is included in this proposal. For this work, we will require the assistance of the City of Evanston
to relocate vehicles and materials in the Service Center garage in order to access critical locations with the
personnel lift, such as those at ledger beams of concern.
The level of effort required for Task III - Construction Period Services for Repair of Ledger Beam will depend
on the duration and relative intensity of the repair work, and whether any problems are encountered during the
work. Overall, we can provide whatever level of service is desired by the City of Evanston for this task. Per
your communications, we have based the above budget for Task III on the assumptions that WJE will need to
make a total of 4 site visits during the repair construction, that no more than four submittals will need to be
reviewed, and that no more than 6 man-hours will be needed for miscellaneous project communications and
coordination. Please note that, if the scope of engineering services desired by the City of Evanston for Task III
differs noticeably from that anticipated, the projected cost for Task III services may differ somewhat from that
projected above. Because all of our services for Task III are billed on a time and expense basis, we will only bill
Task I Condition Assessment $13,200
Task II Develop Ledger Beam Repairs $7,000
Task III Construction Period Services for Repair of Ledger Beam $6,500
Task IV Preparation of Contract Documents for Overall Repairs See below
Total (excluding Task IV) $26,700
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Mr. Shane Cary
City of Evanston
Revised June 9, 2016
Page 5
for actual work performed. Any additional construction period services will only be performed as requested by
you and the City of Evanston.
Our work can begin within approximately one week of receipt of your notice to proceed. It would be helpful if
all available documents were received at that time. We anticipate that it will then take approximately 1 to 2
weeks to schedule, coordinate, and perform the field work, although our actual time at the site will be limited
to 2 days. Once the field work is completed, it will take another 2 to 3 weeks to process the field data, to
develop the repair recommendations, and to prepare the report. Therefore, our work for Task I - Condition
Assessment should be completed in approximately 4 to 6 weeks from receipt of your notice to proceed, or
approximately a month.
After the repair documents for the overall repairs are prepared in Task IV, the next steps typically involve the
bidding of the work and the installation of the recommended repairs. If so desired, we can assist with the
bidding process and the selection of a contractor, and can provide construction administration services during
the repair construction to help assure that the work is performed in an appropriate manner. The additional
services described in this paragraph are not included in this proposal. However, WJE would be happy to
provide these or other additional engineering services if so desired, and can provide a proposal for those
services once the scope of those services is determined.
Closure
WJE has extensive experience in the investigation and repair of distressed concrete structures. Because of this
background and our widespread hands-on experience in the design and implementation of concrete repairs, we
believe we are highly qualified to perform the work that you require.
Thank you for the opportunity to submit this proposal for our services. If this proposal meets with your
approval, please sign at the space below and return a copy of this proposal to our office at your earliest
convenience. If you have any questions about this proposal, or require any additional information, please do
not hesitate to contact us. We are looking forward to working with you on the evaluation of this structure.
Very truly yours,
WISS, JANNEY, ELSTNER ASSOCIATES, INC.
James P. Donnelly, P.E., S.E.
Principal
Please indicate your acceptance of this proposal by signing below and return a copy as authorization to
proceed.
Accepted by:
Title:
Company:
Date:
178 of 658
Wiss, Janney, Elstner Associates, Inc.
330 Pfingsten Road
Northbrook, Illinois 60062
847.272.7400 tel | 847.291.4813 fax
www.wje.com
Headquarters & Laboratories–Northbrook, Illinois
Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Honolulu | Houston
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VIA E-MAIL
scary@cityofevanston.org
July 19, 2017
Mr. Shane Cary
Architect/Project Manager
City of Evanston
Public Works Agency
2100 Ridge Avenue
Evanston, IL 60201
Re: Engineering Services Proposal
Assistance with Shoring and Repairs
Service Center Parking Deck and Garage
Evanston, Illinois
WJE No. 2017.3531
Dear Mr. Cary:
The firm of Wiss, Janney, Elstner Associates, Inc. (WJE) has performed a condition assessment of the
Service Center Parking Deck and Garage in Evanston, Illinois, which is located at 2020 Asbury Avenue.
This study identified three additional locations where ledge failure had occurred, necessitating the
installation of shoring. Based on our conversations, it is our understanding that the City of Evanston
would like to proceed with the repair of this precast concrete structure in a manner slightly different that
was presented in our initial proposal. Therefore, we have prepared this letter to serve as our updated
proposal to provide the professional services required to assist with the shoring and the implementation of
repairs to this structure.
Background / Description of Structure
The Service Center Parking Deck and Garage is a two-story precast concrete structure with parking for
City of Evanston employees on the upper level of the structure and an enclosed garage housing
maintenance vehicles and equipment for The City of Evanston on the lower level. The floor of the lower
level consists of a concrete slab-on-grade. Based on the drawings provided, the Service Center structure
was constructed around 1980, and has approximate overall dimensions of 377 feet by 153 feet. The
structure is composed of three main bays that extend the length of the structure, including the 60 foot wide
east and west bays and the 30 foot wide middle bay where the ramp to the upper level is located at the north
end of the structure. The structurally supported upper level is typically constructed with a series of 8 foot
wide precast, prestressed concrete double-tee beams with a cast-in-place topping. The double-tee beams
span in an east-west direction across the bays and are supported by precast, prestressed concrete inverted-tee
ledger beams, spandrel beams, and columns located along the north-south column lines.
During our recent condition assessment of the Service Center garage structure, we performed a visual
survey of all exposed surfaces of the structure, a delamination survey of the top surface of the structurally
supported deck, and a detailed review of the locations where significant ledge distress was noted in the
inverted-tee beams. A total of six locations were identified with significant ledge distress and were
reviewed in detail, including the one ledge that had failed in an area supporting two stems of double-tee
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Mr. Shane Cary
City of Evanston
July 19, 2017
Page 2
beams, where supplemental shoring had already been installed. Detailed examination of these areas of
distress, including the use of ground-penetrating radar to non-destructively locate the ledge reinforcing,
indicated that the distress generally occurred where the ledge reinforcing was set back further from the face
of the ledge than would otherwise be appropriate. Based on the findings from the detailed review, WJE
recommended that shoring be installed at three additional ledges where the observed distress compromised
the bearing for a stem of a double-tee beam.
Our observations also included several items of deterioration of the structure for the upper level, including
corrosion staining and moisture staining on the underside of the upper level deck adjacent to joints between
double-tee beams indicative of leakage through these joints, regularly-spaced cracking of the bottom portion
of some ledger beams, unsound concrete in isolated areas, and localized wear of the waterproofing
membrane on the top surface of the upper level deck. The delamination survey found very few locations of
delaminated concrete on the top surface of the upper level deck, although a couple of locations were noted
where the joint sealant was tearing over locations of distressed ledges.
Proposed Scope of Work
Based on our conversation with you during and after our inspections, it is our understanding that the City of
Evanston requires engineering assistance with the design and implementation of repairs to address the
distressed and failed ledger beams and the other conditions warranting repair that were identified during the
overall condition assessment. In addition, the concern was raised that there may be other locations where
the ledge reinforcing was positioned further back from the face of the ledge than is necessary to resist the
bearing reactions from the double-tee beam stems. Therefore, we have developed this proposal for the four
next phases of engineering services in the evaluation and repair of this structure. The first phase involves
providing engineering assistance with the installation of additional shoring to support the double-tee beams
at the severely distressed ledges, while the second work task involves developing drawings and
specifications for repair of the Service Center garage structure. The third task is for providing construction
period services during the implementation of the repairs. A fourth task has also been included to non-
destructively locate the positioning of the ledge reinforcing in the interior ledger beams. Further
description of the tasks in the proposed scope of work is provided below.
Phase I - Engineering Assistance with Emergency Shoring
WJE will provide engineering assistance with the installation of emergency shoring for the locations
where a loss of bearing support has been identified in the Service Center structure. This will include
providing the City of Evanston with a diagram of the locations to be shored based o n the findings from the
detailed review of the ledger beam distress, performing limited structural analyses to determine the loads
imposed on the ledger beams, reviewing the installed shoring to confirm its adequacy, and providing a letter
summarizing our observations and recommendations.
Phase II - Develop Repair Contract Documents
For this phase of work, WJE will meet with you to discuss the items identified for repair and to select a
scope of work for the repair construction. Then we will develop a set of repair contract documents in the
form of drawings and specifications which will describe the repair work in detail for the selected scope of
work. Once drafted, the project manual and drawings will be submitted for your review, and your
comments will be incorporated into the final set of documents.
Project Manual - The project manual will contain all of the necessary contract and general requirements,
the requirements for competitive bidding including a bid form itemizing the work items and anticipated
repair quantities, and technical specifications for the various work items, including quality assurance
180 of 658
Mr. Shane Cary
City of Evanston
July 19, 2017
Page 3
procedures, material testing for quality control, referenced standards and codes to be adhered to, specified
materials and products, and construction execution requirements.
Drawings - WJE will prepare a set of drawings that will include a cover sheet, a plan view, and multiple
sheets containing details of the ledger beam repairs, concrete repairs, and the expansion joint and
waterproofing work. Overall, we anticipate producing eight to ten 11”x17” sheets in the set of drawings.
Phase III - Construction Period Services
Once the bidding process is completed and a contractor is selected for the repair project, the implementation
of the repairs to the Service Center structure can begin. During the repair construction, WJE will assist the
City by providing limited construction observation and administration services. We anticipate that this will
consist of reviewing the ongoing work to help assure that it is performed in accordance with the intent of the
project documents, reviewing submittals, and miscellaneous project communications and coordination with
you and the selected contractor. The following engineering tasks are included in this phase:
1. Periodic Construction Observation – The work in progress will be observed on an as-needed basis to
verify its conformance with project requirements, to address Contractor questions, and to resolve
problems associated with unanticipated conditions. It is anticipated that a total of twelve site visits will
be made during the repair work at critical times of the work process.
2. Site Visit Reports – A report documenting our observations during each site visit and the status of the
work will be prepared and submitted subsequent to each site visit.
3. Review of Submittals - We will review and approve contractor submittals as required.
4. Miscellaneous Project Communications - We will participate in miscellaneous project
communications for coordination of the work performed on an as-needed basis.
Phase IV - Determine Positioning of Ledger Beam Reinforcing
For this phase of work, ground-penetrating radar equipment will be used to non-destructively locate the
positioning of the ledge reinforcing. This work will be performed on the vertical face of the ledge, and will
focus on the depth of the vertical leg of the top reinforcing bar from the ledge face. These reinforcing bars
provide the main resistance to the forces introduced by the double-tee beam bearings. All ledges of the
interior ledger beams will be examined in this manner, excluding those being repaired. This testing will be
performed from a personnel lift. Significant findings will be recorded on a beam-by-beam basis. Our
findings will be summarized in a brief letter report.
Fees and Schedule
We propose to perform the engineering services for Phases I, II, and IV described in the above scope of
work for lump sum amounts of $2,300, $14,500, and $9,500, respectively, as shown in the itemized
breakdown below. For Phase III, we propose to perform the engineering services described above on a
time and expense basis for an amount not to exceed $18,000, considering the potential variability in the
scope of work for Phase III. For all four phases, all time charges would incurred at our standard hourly
rates currently in effect for our work to date on the Service Center garage structure. The proposed costs
include all time charges and related travel, reproduction, equipment, testing, and other expenses associated
with our work. Additionally, the proposed cost for Phase IV is based on two days on site for a two-man
team of engineers, with a two-day rental of a personnel lift and the use of ground-penetrating radar
equipment. These amounts will not be exceeded without your prior written approval. All of our work will
be performed in accordance with the signed Contract for this work prepared by the City of Evanston and
reviewed by our in-house counsel.
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Mr. Shane Cary
City of Evanston
July 19, 2017
Page 4
The level of effort required for Phase III - Construction Period Services will depend on the duration and
relative intensity of the repair work, the project schedule and phasing, the experience of the repair
contractor, and whether any problems are encountered during the work. Overall, we can provide
whatever level of service is desired by the City of Evanston for this phase of the project. We have based
the above budget for Phase III on the assumptions that WJE will need to make a total of 12 site visits
during the repair construction, that the repair construction will be performed over a two month period, that
no more than six submittals will need to be reviewed, and that no more than 24 man-hours will be needed
for miscellaneous project communications and coordination. Please note that, if the scope of engineering
services desired by the City of Evanston for Phase III differs noticeably from that anticipated, the projected
cost for Phase III services may differ somewhat from that shown above. Because all of our services for
Phase III are billed on a time and expense basis, we will only bill for actual work performed. Any additional
construction period services will only be performed as requested by you and the City of Evanston.
Our work for Phase I - Engineering Assistance with Emergency Shoring has already begun, and will
continue until completed. In the meantime, we are also working on completing the condition assessment
report, which we should have to you in the next week. Once you and your associates have had a chance
to review our findings, we anticipate that the scope of work can be finalized and our work on the project
documents begun. We anticipate that it will take approximately 3 weeks to prepare the repair contract
documents for your review prior to bidding. The work for Phase IV - Determine Positioning of Ledger
Beam Reinforcing is essentially independent of the other three phases of work presented in this proposal,
and as such can be performed at any time during the course of this project, including after the repair
construction is completed. If the Phase IV work is performed earlier in the process, any additional repair
recommendations that come out of the Phase IV work may be able to be included in the repair project.
Closure
We appreciate the opportunity to submit this proposal for our services, and look forward to continuing to
work with you on this interesting project. If this proposal meets with your approval, please sign at the
space below and return a copy of this proposal to our office at your earliest convenience. If you have any
questions about this proposal, or require any additional information, please do not hesitate to contact us.
Very truly yours,
WISS, JANNEY, ELSTNER ASSOCIATES, INC.
James P. Donnelly, P.E., S.E.
Principal
Phase I Engineering Assistance with Emergency Shoring $2,300
Phase II Develop Repair Contract Documents $14,500
Phase III Construction Period Services $18,000
Phase IV Determine Positioning of Ledger Beam Reinforcing $9,500
Total $44,300
Please indicate your acceptance of this proposal by
signing below and return a copy as authorization to
proceed.
Accepted by:
Title:
Company:
Date: 182 of 658
For City Council meeting of November 12, 2018 Item A10
Business of the City by Motion: Snow Towing Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Finical Officer / Treasurer
Dave Stoneback – Public Works Agency Director
Tammi Nunez – Purchasing Manager
Subject: Snow Towing Operations
Date: November 12, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute contract(s)
for Snow Towing Services in an amount not to exceed $60,000. (Various towing
companies – see attached list.)
Livability Benefits:
Health & Safety: Improve health outcomes; emergency prevention and response
Built Environment: Enhance public spaces, streets and neighborhoods
Funding Source:
Funding for snow towing contractors is provided by the Snow and Ice Control General
Fund (Account 100.40.4550.62451). The estimated total for the 2018-2019 snow
season is in an amount not to exceed $60,000.
Summary:
The City of Evanston operates under two potential snow emergency situations during
the months of December through March. Depending on the amount of snow received
either a snow route parking ban or a snow emergency can be declared. During these
times the City will plow snow routes during the night and residential streets during the
day.
As a part of this snow removal plan cars that do not follow the parking regulations that
govern the two types of snow removal emergencies are towed in an effort to remove
snow from the City’s streets. In most instances, cars are towed to cleared streets in
order to expedite snow removal operations. Once the streets are cleared the cars are
Memorandum
183 of 658
returned to the original location and are assessed a towing fee.
The City utilizes independent towing contractors to assist with towing operations during
declared snow emergencies to relocate or impound vehicles at the direction of the
Evanston Police Department and to provide towing assistance to City-owned and
operated equipment, as well as contractor and equipment engaged in various aspects
of the snow removal operations.
The City of Evanston tickets as well as tows during snow events rates based on
Ordinance 92-O-13 amending Sub-section 10-11-17(C) of the City Code was approved
September 21, 2015 are:
• 2018 - 2019 Snow Season Ticket Rates (no changes to last year rates):
$60 Snow Route Parking ban ticket fines
$155 Snow Emergencies fines (Vehicle towed and returned)
$60 Snow Emergencies fines (Vehicle not moved)
The snow tow contractors proposed via this memorandum only operate during Snow
Emergencies. These contractors move and replace vehicles as necessary throughout
the snow season as 2-day snow emergencies are declared.
• Snow Routes: North Shore Towing is the vendor currently used by the City for
overnight tow operations. They receive their contracted tow fee and storage
charges for each vehicle towed. The City does not receive a percentage of the
tow. The City receives ticket revenue based on $60.00 per ticket. Last snow
season (December 1, 2017 - March 31, 2018) staff issued 188 citations, which
resulted in potential revenues of $11,280.
• Snow Emergencies (Vehicle Towed and Returned): The City uses contracted
vendors for the operation and does not charge an additional tow fee. Revenue
source is based on the number of citations issued at $155.00 each. The snow
season of December 1, 2017 - March 31, 2018 staff issued 416 citations, which
resulted in potential revenue of $59,210.
• Snow Emergency (Vehicle not moved): These are citations issued by City staff
for vehicles not towed during a snow event. Revenue source is based on the
number of citations issued at $60.00 each. The snow season of December 1,
2017 - March 31, 2018 staff issued 677 citations, which resulted in potential
revenue of $40,620.
Snow Emergency (Vehicle Towed and Returned):
The City uses contracted vendors for the operation and does not charge an additional
tow fee. The City declared one (1) snow (February 9th and 10th, 2018) emergency during
2017 – 2018 snow season; which impacted the number of citations issued and collected
revenue; contractor costs for this same time were $31,980.
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Towing Contractors Solicitation:
The City’s Purchasing Department solicits signed contracts for snow removal services.
This year we only received twenty-one (21) agreements and one (1) additional vehicle
listed as stand-by for 2018-2019 snow season; 2017-2018 season there were twenty-
two (22) agreements and three (3) vehicles listed as stand-by. Previous years we
capped the number of vehicles at the first twenty-five (25) trucks. Contractors agree to
an hourly fixed rate of $80.00 for the equipment and driver and a $450 per truck (3 truck
limit per contractor) retainer to be paid by the City in three monthly installments. The
retainer is paid to contractors regardless of whether snow emergencies are declared. In
addition to the twenty-one (21) vehicles on retainer one (1) additional vehicle listed as
stand-by on backup and may be used as needed. Contractors must provide all labor
and equipment necessary to perform the required services.
In an effort to increase the participation of Evanston Contractors in the Cities
snow towing program the specifications give Evanston companies priority as long as
they responded before the deadline. As a result, two (2) Evanston towing companies
were placed on retainer, which is the same as last year participation of Evanston towing
companies.
Purchasing staff followed up with contractors that did not participate or only guaranteed
one vehicle and the major cause of the their lower participation this year is due to
towing contractors not having the manpower and not able guarantee truck/driver
availability (additional follow up data included in below details).
Evanston Towing Contractors 2018-2019 Details:
Packets were mailed Thursday, October 18, 2018 with a due date to return documents
no later than Thursday, November 1, 2018 at 4:00p.m. Eight (8) Evanston Towing
Contractors were notified of the 2018- 2019 Snow Towing Program; 2018-19 Snow Tow
season announcement was uploaded to the City webpage “News Section” and staff
followed up with telephone calls to Evanston Tow Contractors:
• Eight (8) Evanston Towing Contractors were notified of the 2018-2019 Snow
Towing Program.
• Two 2 Evanston firms on retainer list for 2018 - 2019 Snow Tow Program
Emergency Road Service, Inc.
North Shore Towing
The following is a list of Evanston Towing Companies who staff sent the towing
application, and additional contact attempts, results and notification were sent to
Evanston Towing Companies:
1. Emergency Road Service Inc., Evanston, IL
2. North Shore Towing, Evanston, IL
3. Rose Towing, Evanston, IL – informed not interested
4. Smitty’s Auto Repair & Towing, Evanston, IL – informed not interested
185 of 658
5. T and S Landscaping and Snow Removal, Evanston, IL – Emailed reminder sent
Oct 26, Called Oct. 29; no response or application submitted.
6. RJ Towing, Evanston, IL – Called Oct. 30, left message, no email on file; no
response or application submitted.
7. Lakeshore Auto Towing, Evanston, IL – Emailed reminder sent Oct. 25, Called
Oct. 30, left message; no response or application submitted.
8. Mission Towing, Evanston, IL – Emailed reminder sent Oct. 25, Called Oct. 30,
left message; no response or application submitted.
We will we continue to reach out and encourage Evanston firms to participate in the
snow tow program. Final notification will be sent to Companies notify them we are
removing them from ongoing snow tow mailing list, unless they contact us to request to
continue to include them.
All trucks on retainer are required to respond within four (4) hours of the first call by the
City and are to remain available until released. Vendors are guaranteed a minimum of
six (6) hours of work per vehicle at the initial call (day or night) for each snow route
parking ban or snow emergency period. Subsequent days of a snow emergency will
warrant a four (4) hour guarantee unless otherwise agreed to by the City and the
vendor. All trucks placed on retainer by the City of Evanston must be available until April
30, 2019.
A Certificate of Insurance, naming the City of Evanston as an additional insured and
demonstrating liability protection in the amount of $100,000/$300,000 and property
damage coverage of a minimum of $50,000, is required to be provided by all contractors
wishing to participate in the program.
Attachments
List of Towing Companies
Snow Tow Packet/ Sample Contract for Services
186 of 658
Order
Rec'd
Vendor #
New
World Company Name
No. of
Trucks
Guaranteed Address City St Zip Phone Contact Email
Ins. Cert.
Exp. Date
1 11204 A1 Dependable Roadside Assistance 1 9420 Byron Street Suite B Schiller Park IL 60176
Day, Night, Saturday,
Sunday, 773-282-8823 Bill a1dependableroadside@ymail.com 4/7/2019
2 100168 Alert Towing 1 841 N. Tripp Chicago IL 60651
Day, Saturday, Sunday
773-227-1843 Night 773-
540-3359 773-704-3481 Mose Butts alert841.mb@gmail.com 12/31/2018
3 306690 Mobile Transport LLC 3 2019 W. Rascher Ave.Chicago IL 60625
Day, Night, Saturday,
Sunday, 847-208-8668 William Nestos nestosfamily@comcast.net 12/31/2018
4 102070 G & J Towing 1 7421 N. Clairemont Chicago IL 60651
Day, Night, Saturday,
Sunday, Cell, 773-
895-9159 Jose E. Quetell Gand Jtowing@gmail.com 11/6/2019
5 123034 Vic's Towing Company 2 9420 Byron Street Schiller Park IL 60176
Day, 847-233-0733,
Night, Saturday, Sunday,
773-406-1956 Karen vtc249@att.net 4/20/2019
6 275878 Tbone Towing 1 7437 W. Grace Chicago IL 60634
Day, Night, Saturday,
Sunday, 773-406-1095 Timothy Hayes tbonetowing@yahoo.com 12/5/2018
7 105651 Jimmie Williams 1 3615 N. Oriole Chicago IL 60634
Day, Night, Saturday,
Sunday, 312-550-2312 Jimmie Williams No Email 1/5/2019
8 165964 Francisco DeJesus dba Ponch Towing 1 2024 N. Cicero Ave.Chicago IL 60639
Day , Night,
Saturday,Sunday
773-742-5689
Francisco De
Jesus ldejesus3600@att.net 8/17/2019
9 103795 North Shore Towing 1 2527 Oakton St Evanston IL 60202
Day 847-864-2828,
Night, Saturday, Sunday,
847-812-6603 Sheri Sanders ssanders@northshore-inc.com
Continous
Coverage
10 291994 Alpha Carrier Experts 3 4851 W. 121st Place Alsip IL 60803
Day 708-845-6885 Nights
708-422-5144 Saturday,
Sunday 708-845-6885 Jehad Haleem acetowman1@gmailcom 6/7/2019
11 101644 Emergency Road Service, Inc.1 1033 Dodge Ave.Evanston IL 60202
Day, Night, Saturday,
Sunday, 847-733-1234 ,
847-366-3481 Carlos or Gina erstowing@sbcglobal.net 10/15/2019
12 323677 Franksa Towing 1 1920 W. Estes Chicago IL 60626
Day, 773-510-2684
Night, 773-514-8515
Saturday, Sunday, 773-
510-2684 Francisco Ines franciscoinesperez3210@gmail.com 9/26/2019
13 123032 T & C Towing Inc.1 426 E. 142nd St., Unit 15 Dolton IL 60419
Day, Night, Saturday,
Sunday,312-446-9323 Dexter Johnson cstransport44@yahoo.com 11/3/2019
14 11206 Daniel Vazquez 1 3520 S. Honore Chicago IL 60609
Day, Night, Saturday,
Sunday, 773-757-3403,
773-209-3418 Daniel Vazquez dannyv17@yahoo.com 12/13/2018
15 254765 Freedom Towing 1 9030 Forest Drive Hickory Hills IL 60457
Day, Night, Saturday,
Sunday,708-257-2916 Isa Rafati freedomtowing@gmail.com 10/18/2019
16 14232 William Jessup dba Auto Seekers 1 5727 N. Melvina Chicago IL 60646
Day, Night, Saturday,
Sunday,224-301-3121 or
Karen 480-495-4401 William Jessup auto_seekers@yahoo.com 12/31/2018
Total Trucks Guaranteed
and will be held on retainer:21
2018 - 2019 Snow Towing Contractor List
Retainer - The following list of trucks are guaranteed and will be held on retainer
Updated 11/02/2018 187 of 658
Order
Rec'd.
Vendor
# New
World
Company
Name
No. of
Trucks
which may
be utilized Address City St Zip Phone Contact Email
Ins. Cert.
Exp. Date
101644 Emergency Road Service, Inc.1 1033 Dodge Avenue Evanston IL 60202
Day, Night, Saturday,
Sunday, 847-733-1234 ,
847-366-3481 Carlos or Gina erstowing@sbcglobal.net 10/15/2019
The following list of trucks are available on an as needed basis at a rate of $80 per hour DO NOT PLACE THESE TRUCKS ON RETAINER
Total Trucks which may be utilized 1
Updated 11/02/2018 188 of 658
Page 1 of 2
October 18, 2018
RE: Snow Towing Removal
Dear Sir or Madame:
It is that time of the year again to make plans for emergency snow removal services
for the coming winter. A number of independent towing contractors have provided
very valuable service in the past years as part of the City of Evanston’s snow
removal plan. Please note the following highlights of the attached Agreement and
Specifications.
1. The hourly rate per truck is $80.00;
2. A $450.00 per truck *(3 truck limit per contractor) retainer will be paid by the
City in three monthly installments. The retainer will be paid to contractors
even if no snow emergency occurs;
3. Contractors must be available for snow towing within two (2) hours when
contacted. If a contractor does not fulfill the requirements, payment
reductions will be made.
4. The City will tow and plow snow routes at night and side streets during t he
day;
5. The City plans to relocate cars to already cleared streets to expedite towing
operations and not to tow cars to one location.
Please read the Contract and Specifications documents carefully. If you desire to
become a towing contractor for the City, return all eight (8) pages of the attached
2018-2019 Snow Towing Services contract complete and signed. Please print
clearly and complete all required fields on each form. Incomplete forms may
be grounds for your submission to be disqualified. Please return all eight (8)
pages of the Contract and Specifications.
WE MUST ALSO HAVE THE REQUIRED CERTIFICATE OF INSURANCE IN THE
AMOUNTS SPECIFIED AND NAMING THE CITY OF EVANSTON AS AN
ADDITONAL INSURED at the same time the contract documents are submitted.
City Manager’s Office/Purchasing
2100 Ridge, Suite 4200
Evanston, Illinois 60201
T 847.866.2935
TTY 847.448.8064
www.cityofevanston.org
189 of 658
Page 2 of 2
Please make sure the vehicles you list on the insurance certificate match the
vehicles listed on the contract document. Be sure to include the vehicle(s) license
tag number, year, make and size on your contract as well as on your insurance
certificate.
You must return the documents to:
City of Evanston
Lorraine H. Morton Civic Center
Purchasing Division, Room 4200
2100 Ridge Avenue
Evanston, IL 60201
By no later than 4:00 P.M., November 1, 2018
We can only place the first twenty-five towing vehicles on retainer. Responsive
Evanston towing companies that respond by the deadline will be given priority.
Contracts will be counter-signed and returned to Contractors for the first twenty-five
vehicles. All others, thereafter, cannot be considered for the retainer program, but
will be considered for participation, if needed in the program.
If you have any questions about the program you may contact me directly at
(847) 866-2935.
Sincerely,
Tammi Nunez
Purchasing Manager
TN/lt
Enclosure
*Note: In order to give each contractor an opportunity to participate in the program
we are limiting the number of vehicles to three (3) per contractor.
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2018/2019 Snow Towing Services Contract Page 1 of 8
INDEPENDENT CONTRACTOR AGREEMENT
BETWEEN
THE CITY OF EVANSTON AND
This Independent Contractor Agreement (“Contract”) is made and entered into by
and between the CITY OF EVANSTON, an Illinois home rule municipal corporation
(“City”), and (“Independent Contractor” or “Vendor”).
The City and the Independent Contractor shall be referred to herein collectively as the
“Parties.”
WHEREAS, the City desires to employ the services of the Independent
Contractor for the purpose of towing vehicles during snow emergencies (the “Project”);
and
WHEREAS, both the City and the Independent Contractor believe that a written
contract is necessary to specifically describe their relationship, to serve as the basis of
effective communication between them, and to describe the terms and conditions of
contractor services,
NOW, THEREFORE, the City and the Independent Contractor agree as follows:
1) Services. The City hereby contracts with the Independent Contractor to
perform such functions and services described below in this paragraph. The City
recognizes that the method(s) used to perform such services is/are in the discretion of
the Independent Contractor. The Independent Contractor’s objecti ves for the Project
are set forth in Appendix A of this Contract, attached hereto and incorporated herein by
reference.
2) Term. The City retains the Independent Contractor for the term set forth in
Appendix A. Following completion of the Project, this Contract shall terminate.
3) Payment for Services. The City agrees to pay the Independent Contractor
for his/her services rendered at a rate set forth in Appendix A, to a total not to exceed
any maximum amount set forth in Appendix A. Unless otherwise provided in Appendix
A, payment shall be preceded by an invoice from the Independent Contractor and after
completion of the Project, which the City shall then pay in accordance with the Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq., terms and conditions.
4) Relationship. The Independent Contractor agrees to perform the Services
hereunder solely as an Independent Contractor. The Parties to this Contract recognize
that this Contract does not create any actual or apparent agency, partnership, or
employment relationship between the Parties. The Independent Contractor is not
authorized to enter into or commit the City to any agreements, without the prior written
consent of the City Manager or his/her designee. The City acknowledges and agrees
that the Independent Contractor may have other clients to which he/she performs other
services and the Independent Contractor is not exclusively working for the City services
and the Independent Contractor is not exclusively working for the City within the
aforementioned Term.
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2018/2019 Snow Towing Services Contract Page 2 of 8
5) Benefits. Further, the Independent Contractor shall not be entitled to
participate in any of the City’s benefits, including without limitation any health or
retirement plans. The Independent Contractor shall not be entitled to any remuneration,
benefits, or expenses other than as specifically provided for in this Contract. The City
shall not be liable for taxes, Worker's Compensation, unemployment insurance,
employers' liability, employer's FICA, social security, withholding tax, or other taxes or
withholding for or on behalf of the Independent Contractor in performing Services under
this Contract. All such costs shall be Independent Contractor's responsibility.
6) Insurance. Vendors are required to provide Certificates of Insurance*
naming the City of Evanston as an additional insured and demonstrating liability
protection in the amount of $100,000/$300,000 and property damage coverage of a
minimum of $50,000. *Applications will not be accepted without current certificate.
Vendor may be required to carry a City employee as a passenger in each vehicle to
provide communication and report information.
7) Retention of Funds. Vendor hereby agrees and authorizes the City of
Evanston to deduct from any amount payable to Vendor (whether or not arising out of
this Agreement) (i) any amounts the payment of which may be in dispute hereunder or
which are necessary to compensate the City of Evanston for any losses, costs,
liabilities, or damages suffered by the City of Evanston, and (ii) all amounts for which
the City of Evanston may be liable to third parties, by reason of the Vendor’s acts or
omissions in performing or failing to perform Vendor’s obligation under this Agreement.
In the event that any claim is made by a third party, the amount or validity of which is
disputed by Vendor, or any indebtedness shall exist which shall appear to be the basis
for a claim of lien, the City of Evanston may withhold from any payment due, without
liability for interest because of such withholding, an amount sufficient to cover such
claim. The failure of the City of Evanston to exercise such right to deduct or to withhold
shall not, however, affect the obligations of the Vendor to insure, indemnify, and protect
the City of Evanston as elsewhere provided in this Agreement. If Vendor fails to fulfill
a service request by the City of Evanston within two hours of said request,
Vendor agrees and authorizes the City of Evanston to deduct from the amount
payable to the Vendor the value of the services which were unfulfilled.
8) Indemnification and Release by Vendor. The Independent Contractor
hereby fully releases and discharges the City, its officers, elected officials, agents,
attorneys, contractors, and employees from any and all claims from injuries, including
death, damages or loss, which may arise or which may be alleged to have arisen out of,
or in connection with this Contract. The Independent Contractor agrees to indemnify
the City from all judgments, payments, damages and claims relating to the performance
of this Contract, including all costs, expenses and attorneys’ fees incurred by these
Parties in defending against such claims, unless it is the result of willful misconduct on
part of the City. Nothing contained herein shall be construed as prohibiting the City, or
its officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against them.
The Independent Contractor shall be liable for the reasonable costs, fees, and
expenses incurred in the defense of any such claims, actions, or suits. Nothing herein
192 of 658
2018/2019 Snow Towing Services Contract Page 3 of 8
shall be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
The City of Evanston will hold the Vendor harmless from claims arising from ordered
towing, removals or winchouts, provided that proper connecting methods are used and
intentional misconduct, willful and wanton conduct, recklessness, and negligence by
Vendor in performance of this Agreement is not apparent. As an independent
contractor for the City of Evanston, the Vendor recognizes and acknowledges that there
are certain risks of physical injury and agrees to assume the full risk of any injuries,
including death, damages, or loss which may be sustained as a result of work
performed for the City of Evanston.
9) Proprietary Rights. In connection with the performance of Project hereunder,
the Independent Contractor may be exposed to confidential and proprietary information
of the City, whether or not so identified. The Independent Contractor acknowledges that
he/she has no right to or interest in any and all of his/her work product produced,
resulting from the services performed hereunder. Said work product shall remain the
property of the City following the termination of this Contract.
10) Default. Unless otherwise specified in Appendix A, this Contract may be
terminated: by either Party upon fifteen (15) days prior written notice if the other Party
breaches or is in default of any obligation hereunder and such default has not been
cured within such fifteen (15) day period.
11) Assignment. The Parties acknowledge and agree that this Contract cannot
be assigned or transferred without the prior written consent of the other Party.
12) Notices. Notices pursuant to this Contract shall be given by deposit in the
custody of the United States Postal Service, postage prepaid, addressed to either Party
as follows:
City: City of Evanston
ATTN: Purchasing Manager
Suite 4200
2100 Ridge Avenue
Evanston, Illinois 60201
Independent Contractor:
Company or Individual’s Name
Address
E-mail Address
Telephone #
193 of 658
2018/2019 Snow Towing Services Contract Page 4 of 8
Alternatively, notices required pursuant to this Contract may be personally served in the
same manner as is applicable to civil judicial practice. Notice shall be deemed given as
of the date of personal service or as of the date of deposit of such written notice in the
course of transmission in the United States Postal Service.
13) General Provisions.
(a) The text herein and any attached appendices/exhibits shall constitute the
entire agreement between the Parties. Any amendments or modifications to this
Contract shall be in writing and bear the signatures of the duly authorized
representatives of the Parties.
(b) If any provision, or any portion thereof, contained in this Contract is held
unconstitutional, invalid or unenforceable, the remainder of this Contract, or portion
thereof, shall be deemed severable, shall not be affected and shall remain in full force
and effect.
(c) The laws of the State of Illinois shall govern the construction, validity,
performance, and enforcement of this Contract. Venue as to any action shall be the
Circuit Court of Cook County.
IN WITNESS WHEREOF, the Parties have caused this Contract to be signed
and executed on the latter of the dates below.
CITY OF EVANSTON INDEPENDENT CONTRACTOR
By: _______________________ By: _____________________________
(Company Name)
Name: Name: __________________________
(Owner)
Title: Purchasing Manager Signature: __________
(Owner)
Date: Date:
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2018/2019 Snow Towing Services Contract Page 5 of 8
APPENDIX A
SNOW TOWING SPECIFICATIONS
PURPOSE:
To provide towing services during periods of declared snow emergencies; to relocate or
impound vehicles at the direction of the Evanston Police Department; to provide towing
assistance to City-owned and operated, as well as contractor, equipment engaged in
various aspects of the snow removal operations.
SNOW REMOVAL PROGRAM:
After two inches (2”) of snow has fallen in the City of Evanston, the City may declare a
snow route parking ban, and after four inches (4”) or more of snow has fallen, the City
may declare a snow emergency and tow and relocate illegally parked cars to facilitate
plowing. The City will tow and plow (1) SNOW ROUTES AT NIGHT from 2 AM to 6 AM
and (2) Residential Streets during the day from 9 AM to 9 PM. During a snow
emergency, towing operators will relocate illegally parked vehicles to an adjacent,
already-cleared street as directed by the Evanston Police Department. Some cars may
be taken to a secured lot, also as directed by the Evanston Police Department.
EQUIPMENT REQUIREMENTS:
Vendor must provide towing trucks not smaller than 1/2 ton chassis equipped with: at
least one roof-mounted, amber, rotating warning light; full snow chains on the rear
axle(s) or all-wheel drive; and non-abrasive lifting harness. Trucks must be equipped
with "Wheel Lift" devices for the relocation of vehicles. The City reserves the right to
examine each unit for safety and operating equipment prior to acceptance.
RETAINER - GUARANTEED RESPONSE:
A retainer of $450.00 will be paid for each tow truck the vendor guarantees for City use
during snow emergencies (less than or equal to three (3) trucks per vendor). Trucks on
retainer must respond within two (2) hours of the first call by the City and remain
available until released. A truck on retainer that does not respond within two (2) hours
may cause the City to seek redress for damages due to breach of contract unless the
vendor provides an acceptable substitute truck. Failure to provide any acceptable
truck within two (2) hours is a material breach of this contract and the City will
have the right to immediately and unilaterally terminate this contract and not pay
any subsequent and/or outstanding retainer installments.
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2018/2019 Snow Towing Services Contract Page 6 of 8
The retainer will be paid in three (3) installments of $90.00 on or about December 10,
2018, $150.00 on or about January 15, 2019, and $210.00 on or about March 12, 2019,
(No installment will be paid until after the Vendor returns an executed agreement with a
proper certificate of insurance). The retainer will be paid, even if a snow emergency is
never declared, pursuant to an executed agreement with proper certificate of insurance.
The City intends to place no more than twenty-five (25) tow trucks on retainer. Vendors
who meet all requirements and submit certificates of insurance and a signed agreement
will be accepted on a first-come, first-serve basis. Responsive Evanston towing
companies who respond by the submittal deadline will be given priority. Towing
companies, who are not on retainer, may choose to provide trucks during a snow tow
operation at the same hourly rate and minimum time guarantee, their information will be
kept on a separate list for participation during a snow tow operation.
HOURLY RATES AND GUARANTEED MINIMUM:
The fixed rate for equipment and driver is $80.00 per hour.
Vendors will be guaranteed a minimum of six (6) hours of work per vehicle upon the
initial call (day or night) for each snow route parking ban or snow emergency period.
Subsequent days of a snow emergency will warrant a four (4) - hour guarantee unless
otherwise agreed to by the City and the vendor.
The hourly rate and minimum time guarantee is paid over and above the retainer.
SUBCONTRACTORS:
Vendor may not subcontract equipment without first obtaining written permission from
the City and only after providing proof of insurance as specified in this Agreement.
DRIVERS OF ALL VENDOR VEHICLES ARE REQUIRED TO BE PROPERLY
LICENSED AND TRAINED BY THE VENDOR OR OTHER QUALIFIED PERSON
BEFORE OPERATING TOW VEHICLES FOR THE CITY OF EVANSTON.
CONTRACT TERM:
The Trucks placed on retainer by the City of Evanston must be available until April 30,
2019 in accordance with the terms and conditions of this specification.
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2018/2019 Snow Towing Services Contract Page 7 of 8
AGREEMENT:
In accordance with the above specifications, I hereby guarantee that
________________ (number of truck(s)) will respond when called by the City, and I
accept the retainer, hourly rate, and minimum work times as consideration for that
guarantee. The tow trucks covered by retainer are listed below. I have also listed other
trucks which may substitute for those on retainer or be used in addition to those on
retainer. (Utilization will be at the discretion of the City of Evanston) *Note: Maximum of
three (3) trucks per contractor.
VEHICLES GUARANTEED BY RETAINER:
Year Make Size License Tag
Number
OTHER VEHICLES WHICH MAY BE UTILIZED:
Year Make Size License Tag
Number
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
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2018/2019 Snow Towing Services Contract Page 8 of 8
EMERGENCY CONTACT NUMBERS
Time Telephone Contact Person
Day: __________________ __________________
Nights: __________________ __________________
Saturday: __________________ __________________
Sunday: __________________ __________________
COMPANY MAILING ADDRESS:
Firm Name: __________________________________
Street Address: __________________________________
City, State, Zip: __________________________________
Attention: __________________________________
Email Address: __________________________________
ADDITIONAL INFORMATION
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
198 of 658
Purchasing & Contracts Manager
2100 Ridge Ave.
Evanston, IL 60201-2716
(847) 866-2935
(847) 448-8128 (FAX)
E-mail:purchasing@cityofevanston.org
VENDOR REGISTRATION FORM
Initial Name/Address Change Add Commodities Delete Commodities
Name and Title (Please Print)_________________________________________________
Signature of owner or authorized designee:______________________________________
Company Name
Mailing Address (Street, City, State, Zip Code)
Mailing Address for payments if different from above
Telephone Number (please include area code) Fax Number (please include area code)
E-mail: Web Address:
Type of Firm
Manufacturer Distributor Service: ____________ Other: __________
Organizational Information:
Type of Ownership:
Sole Proprietor Partnership Corporation
FEIN or Social Security Number:
President/Owner/Partner
Secretary Treasurer
Bidding/Quote Contact (Name and Title)
Telephone Number (please include area code)
Person authorized to sign bids, offers and
contracts (Name and title)
Telephone Number (please include area code)
Person to contact regarding invoice payment
issues (Name and title)
Telephone Number (please include area code)
Commodity Code 13
FOR NEW VENDOR
USE ONLY
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For City Council meeting of November 12, 2018 Item A11
Business of the City by Motion: Award Contract for Athletics Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Director Parks, Recreation & Community
Services
Karen Hawk, Assistant, Director Community Services
Subject: Award Contract for Athletics Program – RFP #18-46
Date: November 12, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a professional
services agreement with We Got Game, LLC (3553 W. Peterson Ave #106, Chicago, IL
60659) for the City of Evanston Athletics Programs run at Robert Crown and Chandler-
Newberger Centers. The agreement is for three (3) years with a mutual option to renew
for two (2) additional one (1) year options. The agreement period will run from January
1, 2019 through December 31, 2021.
Funding Source:
Revenue from program registrations are deposited into General Fund Accounts
100.30.3035.53565 and 100.30.3030.53565 and instruction expenses are paid from
100.30.3035.62505 and 100.30.3030.62505. Compensation for the vendor varies based
on the type of program and number of weeks the camps/programs operate and will work
within the fee structure already in place by the City and is based on the following
percentages of resident rate revenues collected from program registrations:
Program Percentage of Revenue to
Vendor
Percentage of Revenue to
City
Youth Camps and Classes 70% 30%
The vendor and city have the mutual option to agree on a new minimum fee per class
each fiscal year. The revenue percentage split will remain 70/30 through the term of the
entire contract.
Livability Benefits:
Health and Safety: Promote healthy, active lifestyles
Memorandum
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Page 2 of 2
Summary:
Request for Proposal 18-46 were solicited for the Athletics program in August 2018. The
RFP was advertised with Pioneer Press, on the City’s website and emailed to six (6)
potential vendors.
The department of Parks, Recreation and Community Services solicited vendors to run
a comprehensive Athletics Program to include both classes and camps to be run at the
Chandler-Newberger Community Center and Robert Crown Center with the potential to
add additional programs at other facilities.
Only one proposal was submitted for instruction of the Parks, Recreation & Community
Services Athletics Program.
Vendor Address
We Got Game, LLC 3553 W. Peterson Ave #106, Chicago, IL
60659
We Got Game, LLC offers a wide variety of fun, sports-based programs for kids.
Knowledgeable and experienced coaches guide every aspect of their programs to
provide proper instruction and training. We Got Game, LLC provides recreational sports
programs at a variety of park districts, schools and recreation departments throughout
Illinois and Ohio. We Got Game, LLC is responsible for providing qualified/certified
instructors, all program equipment and determining curriculum (to be approved by
PRCS staff). City staff will be responsible for processing all registration, promotion of
the athletics programs/camps, coordinating use of the gym space for programs/camps
and overall administration of the program.
Attachments:
Professional Services Agreement
M/W/EBE Memo
201 of 658
Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
We Got Game, LLC
PRCS Athletics Program
RFP Number: 18-46
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
13th day of November, 2018, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to
as the “City”), and We Got Game, LLC with offices located at 3553 W. Peterson Ave # 106,
Chicago, IL (hereinafter referred to as the “Consultant”). Compensation for all basic
Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $25,000.00.
I. COMMENCEMENT DATE
Consultant shall commence the Services on January 1, 2019 or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by December 31, 2021. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
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Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal/Qualifications No. # 18-
46 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services
may include, if any, other documented discussions and agreements regarding scope
of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of
other tenants and occupants in the City which may be affected by the work relative to
this Agreement. Consultant shall take all necessary precautions to assure the safety
of its employees who are engaged in the performance of the Services, all equipment
and supplies used in connection therewith, and all property of City or other parties
that may be affected in connection therewith. If requested by City, Consultant shall
promptly replace any employee or agent performing the Services if, in the opinion of
the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its subconsultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
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the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non-appropriation or insufficient appropriation by
the City Council, the City’s obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
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D. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant’s own general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
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interest at the highest rate permitted by applicable law, and shall reimburse all of
City’s expenses for and in connection with the audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
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companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant’s
performance or failure to perform the Services hereunder: (1) worker’s compensation
in statutory limits and employer’s liability insurance in the amount of at least
$500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the “Other Insurance” clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney’s fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
use the same in any manner whatsoever without first obtaining City’s written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
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Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s express
prior written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant’s officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
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be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
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In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
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the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _____________________
Date: _______________________
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Contract for Athletic Camps/Programs, RFP 18-46, M/W/EBE Memo 11.12.2018
To: Lawrence C Hemmingway, Director Parks, Recreation & Community
Services
Karen Hawk, Assistant Director Community Services
From: Tammi Nunez, Purchasing Manager
Subject: Contract for Athletic Camps/Programs, RFP 18-46
Date: November 12, 2018
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, the Contract for Athletic
Camps/Programs, RFP 18-46, precludes subcontracting opportunities.
Therefore a waiver is granted.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council meeting of November 12, 2018 Item A12
Ordinance 131-O-18: Increasing Class U Liquor License Theo Ubique Cabaret
Theatre
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Mario Treto, Jr., Deputy City Attorney
Subject: Ordinance 131-O-18, Increasing the Number of Class U Liquor
Licenses for Theo Ubique Theatre, d/b/a Theo Ubique Cabaret
Theatre, 721 Howard Street
Date: November 5, 2018
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 131-O-18,
amending Evanston City Code Subsection 3-4-6 (U) to increase the number of Class U
Liquor Licenses from one (1) to two (2) and permit issuance of a Class U license
to Theo Ubique Theatre, d/b/a Theo Ubique Cabaret Theatre, 721 Howard Street.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Ordinance 131-O-18 will permit Theo Ubique Theatre, d/b/a Theo Ubique Cabaret
Theatre, (“Company”) to retail sales of alcoholic liquor only to theater patrons of at least
twenty-one (21) years of age for consumption on premises where live stage
performances take place. Company representative Lorraine Dostal submitted
application materials.
Legislative History:
At the October 31, 2018 Liquor Control Review Board meeting, Company requested
consideration of application for Class U Liquor License.
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 131-O-18
Application
Minutes of the October 31, 2018 Liquor Control Review Board meeting
Memorandum
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11/12/2018
131-O-18
AN ORDINANCE
Amending City Code Section 3-4-6-(U), to Increase the Number of
Class U Liquor Licenses from One to Two
(Theo Ubique Theatre, d/b/a Theo Ubique Cabaret Theatre, 721
Howard Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class U of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
U Theater Liquor None $500 $500 21 Not in
Public
Buildings
2 hours before
performance,
during
intermission,
and 2 hours
after
performance
SECTION 2: Subsection 3-4-6-(U) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class U liquor
licenses from one (1) to two (2) to read as follows:
(U) Class U licenses, which shall authorize the sale of alcoholic liquor for
consumption on the premises where served, limited to patrons of a theater
presenting live stage performances during a period limited to two (2) hours prior
to the start of the performance, during intermission(s), and two (2) hours after the
end of the performance. The sale of alcoholic liquor is prohibited in theaters
located in public buildings.
The applicant for the renewal only of such licenses may elect to pay the amount
herein required semiannually or annually. Such election shall be made at the
time of application.
The annual single payment fee for initial issuance or renewal of such license
shall be five hundred dollars ($500.00).
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131-O-18
~2~
The total fee required hereunder for renewal applicants electing to make
semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this
Chapter, shall be five hundred twenty-five dollars ($525.00).
No more than two (2)one(1) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
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~3~
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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FINAL
Page 1 of 3
MINUTES
Liquor Control Board
Wednesday, October 31, 2018 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner);
Marion Macbeth; Dick Peach
Members Absent: None
Staff Present: Mario Treto, Jr.
Others Present: Lorraine Dostal & Farrel Wilson (Theo Ubique); Zafer Genc (Tuko
Cantina); Diane Petersmarck & Unnamed Resident (City of
Evanston Resident); Rajeesh Patel (Evanston 1st Liquors)
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
11:00 a.m.
NEW BUSINESS
Theo Ubique Cabaret Theatre, 721 Howard Street
Lorraine Dostal requested consideration of a Class U (Theatre) liquor license. Dostal
explained that Theo Ubique is a cabaret dinner theater planning to offer the option to
purchase dinner tickets in addition to theatre tickets. Dinners will be provided by a
catering service and the theatre will house a catering kitchen. The theatre is negotiating
with an Evanston restaurant for catering services. They have 3 shows with around 120
performance dates scheduled for the first year on Thursday, Friday, Saturday and
Sunday, and have added a few matinee shows for group sales. They would like to be able
to serve during the matinee shows as well. They understand the One Day requirement for
special events fundraisers and private party rentals.
Mayor Hagerty raised the previous meeting in which the Class U liquor license was
amended and Dostal provided the Local Liquor Control Board with updates regarding the
theatre’s application.
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FINAL
Page 2 of 3
Marion Macbeth asked about the alcohol service hours on the application. Ms. Dostal and
Ms. Wilson explained that shows typically run about two and a half hours, and usually end
around 10:15 p.m. – 10:30 p.m., no later than 11:30 p.m. Ms. Dostal discussed wanting
flexibility to add shows and extend hours. Mayor Haggerty and Attorney Treto determined
that Class U license classifications includes language that only restricts time before,
during and, after a show that alcohol may be served but does not have a set time that
alcohol service must end by. The Theo Ubique would be permitted to serve alcohol two
(2) hours before and after each show, and during intermission regardless of which day of
the week or the time of day.
Dick Peach clarified that one of the members who is BASSET trained will have to be
present at the establishment. Ms. Wilson stated that she and the theatre manager intend
to be present. Ms. Wilson indicated that she is an Evanston resident and will ensure that
actors will be asked if they are BASSET trained during their audition application. People
who serve will BASSET trained. Mayor Hagerty emphasized his zero tolerance policy for
underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. No further questions from Members. Attorney
Treto advised of the separate requirements for warming stations and serving of food. No
additional public comment. The Board recommended approval of the liquor license to be
introduced at the City Council meeting on November 12, 2018.
Tuko Cantina, 817 University Place
Zafer Genc requested consideration of a Class D (Restaurant) license. He has been
doing business in Chicago for the last 18 years and has several liquor licenses in the city
of Chicago. He currently has a restaurant, Rhyme or Reason, in Wicker Park. He came to
the 817 University Place building through his research and found that it previously had a
restaurant. He was later notified of concerns raised by neighboring residents and has
worked to address them. Mayor Hagerty indicated that he hasn’t heard complaints about
the service of liquor, but moreso about noise control. Mr. Genc responded by indicating
that he is setting his hours of operation the same as other nearby restaurants.
Mr. Genc indicated that Tuko Canita is a Mexican style restaurant with a smaller menu
including tacos, tortas and margaritas. His chef in Wicker Park is assisting him with the
menu. He is willing to close earlier to satisfy neighbors.
Mayor Hagerty opened the discussion up to public comment. Diane Petersmarck stated
that she is welcoming of a restaurant as long as it is willing to be flexible on hours and
expressed gratitude towards Mr. Genc’s agreement not to put seating in the parkway.
Mr. Genc indicated that he plans to have televisions for sporting events nad would like to
extend hours from 11 p.m. to 12 a.m. to accommodate games. Ms. Petersmarck and Mr.
Genc discuss sound control and locations for television. Another resident continued to
discuss outdoor seating and noise concerns from her perspective.
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Page 3 of 3
Attorney Treto agreed to draft a memorandum of understanding memorializing in writing
the agreed upon hours of operation (notating Sunday through Saturday hours to
terminate at midnight), HVAC replacement, and noise control with regard to seating and
television speakers.
The Liquor Control Commissioner asked the members if there were any further questions
or concerns over the request. None were voiced. The board recommended liquor license
issuance to be introduced at the City Council meeting on November 12, 2018.
Evanston 1st Liquors
Rajeesh Patel
The mayor directed staff to work with the owners of Evanston 1 st Liquors with regards to
their request to amend their liquor license to allow the sale of different alcoholic
containers in comparison to other liquor license classes. Staff will put this item for
consideration on its next agenda.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor at 11:35 a.m. October 31, 2018.
Respectfully Submitted,
Mario Treto, Jr.
Deputy City Attorney, Law Department
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For City Council meeting of November 12, 2018 Item A13
Ordinance 132-O-18: Increasing Class D Liquor License 817 University LLC
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Mario Treto, Jr., Deputy City Attorney
Subject: Ordinance 132-O-18, Increasing the Number of Class D Liquor Licenses
for 817 University LLC, d/b/a Tuko Cantina, 817 University Place
Date: November 5, 2018
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 131-O-18,
amending Evanston City Code Subsection 3-4-6 (D) to increase the number of Class D
Liquor Licenses from fifty-one (51) to fifty-two (52) and permit issuance of a Class D
license to 817 University LLC, d/b/a Tuko Cantina, 817 University Place.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Ordinance 132-O-18 will permit 817 University LLC, d/b/a Tuko Cantina, (“Company”) to
retail sales of alcoholic liquor only to persons of at least twenty-one (21) years of age for
consumption at a restaurant when offered a complete meal. Company representative
Zafer Genc submitted application materials.
Legislative History:
At the October 31, 2018 Liquor Control Review Board meeting, Company requested
consideration of application for Class D Liquor License.
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 132-O-18
Application
Minutes of the October 31, 2018 Liquor Control Review Board meeting
Memorandum
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11/12/2018
132-O-18
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Fifty-One to Fifty-Two
(817 University, LLC, d/b/a Tuko Cantina, 817 University Place)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 5251 None
11 a.m. — 1 a.m. (Mon-
Thurs);
11 a.m. — 2 a.m. (Fri-Sat);
10 a.m. — 1 a.m. (Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from fifty-one (51) to fifty-two (52) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in 3-
4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D
licenses only during the period when their patrons are offered a complete meal.
Each Class D license shall be issued subject to the following conditions:
1. The sale of alcoholic liquor shall be limited to the hours of 11:00 a.m. until
1:00 a.m. Monday through Thursday; 11:00 a.m. until 2:00 a.m. Friday
through Saturday; 10:00 a.m. until 1:00 a.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
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~2~
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty-two (52)fifty-one (51) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
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~3~
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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FINAL
Page 1 of 3
MINUTES
Liquor Control Board
Wednesday, October 31, 2018 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner);
Marion Macbeth; Dick Peach
Members Absent: None
Staff Present: Mario Treto, Jr.
Others Present: Lorraine Dostal & Farrel Wilson (Theo Ubique); Zafer Genc (Tuko
Cantina); Diane Petersmarck & Unnamed Resident (City of
Evanston Resident); Rajeesh Patel (Evanston 1st Liquors)
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
11:00 a.m.
NEW BUSINESS
Theo Ubique Cabaret Theatre, 721 Howard Street
Lorraine Dostal requested consideration of a Class U (Theatre) liquor license. Dostal
explained that Theo Ubique is a cabaret dinner theater planning to offer the option to
purchase dinner tickets in addition to theatre tickets. Dinners will be provided by a
catering service and the theatre will house a catering kitchen. The theatre is negotiating
with an Evanston restaurant for catering services. They have 3 shows with around 120
performance dates scheduled for the first year on Thursday, Friday, Saturday and
Sunday, and have added a few matinee shows for group sales. They would like to be able
to serve during the matinee shows as well. They understand the One Day requirement for
special events fundraisers and private party rentals.
Mayor Hagerty raised the previous meeting in which the Class U liquor license was
amended and Dostal provided the Local Liquor Control Board with updates regarding the
theatre’s application.
333 of 658
FINAL
Page 2 of 3
Marion Macbeth asked about the alcohol service hours on the application. Ms. Dostal and
Ms. Wilson explained that shows typically run about two and a half hours, and usually end
around 10:15 p.m. – 10:30 p.m., no later than 11:30 p.m. Ms. Dostal discussed wanting
flexibility to add shows and extend hours. Mayor Haggerty and Attorney Treto determined
that Class U license classifications includes language that only restricts time before,
during and, after a show that alcohol may be served but does not have a set time that
alcohol service must end by. The Theo Ubique would be permitted to serve alcohol two
(2) hours before and after each show, and during intermission regardless of which day of
the week or the time of day.
Dick Peach clarified that one of the members who is BASSET trained will have to be
present at the establishment. Ms. Wilson stated that she and the theatre manager intend
to be present. Ms. Wilson indicated that she is an Evanston resident and will ensure that
actors will be asked if they are BASSET trained during their audition application. People
who serve will BASSET trained. Mayor Hagerty emphasized his zero tolerance policy for
underage drinking.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. No further questions from Members. Attorney
Treto advised of the separate requirements for warming stations and serving of food. No
additional public comment. The Board recommended approval of the liquor license to be
introduced at the City Council meeting on November 12, 2018.
Tuko Cantina, 817 University Place
Zafer Genc requested consideration of a Class D (Restaurant) license. He has been
doing business in Chicago for the last 18 years and has several liquor licenses in the city
of Chicago. He currently has a restaurant, Rhyme or Reason, in Wicker Park. He came to
the 817 University Place building through his research and found that it previously had a
restaurant. He was later notified of concerns raised by neighboring residents and has
worked to address them. Mayor Hagerty indicated that he hasn’t heard complaints about
the service of liquor, but moreso about noise control. Mr. Genc responded by indicating
that he is setting his hours of operation the same as other nearby restaurants.
Mr. Genc indicated that Tuko Canita is a Mexican style restaurant with a smaller menu
including tacos, tortas and margaritas. His chef in Wicker Park is assisting him with the
menu. He is willing to close earlier to satisfy neighbors.
Mayor Hagerty opened the discussion up to public comment. Diane Petersmarck stated
that she is welcoming of a restaurant as long as it is willing to be flexible on hours and
expressed gratitude towards Mr. Genc’s agreement not to put seating in the parkway.
Mr. Genc indicated that he plans to have televisions for sporting events nad would like to
extend hours from 11 p.m. to 12 a.m. to accommodate games. Ms. Petersmarck and Mr.
Genc discuss sound control and locations for television. Another resident continued to
discuss outdoor seating and noise concerns from her perspective.
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Page 3 of 3
Attorney Treto agreed to draft a memorandum of understanding memorializing in writing
the agreed upon hours of operation (notating Sunday through Saturday hours to
terminate at midnight), HVAC replacement, and noise control with regard to seating and
television speakers.
The Liquor Control Commissioner asked the members if there were any further questions
or concerns over the request. None were voiced. The board recommended liquor license
issuance to be introduced at the City Council meeting on November 12, 2018.
Evanston 1st Liquors
Rajeesh Patel
The mayor directed staff to work with the owners of Evanston 1 st Liquors with regards to
their request to amend their liquor license to allow the sale of different alcoholic
containers in comparison to other liquor license classes. Staff will put this item for
consideration on its next agenda.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor at 11:35 a.m. October 31, 2018.
Respectfully Submitted,
Mario Treto, Jr.
Deputy City Attorney, Law Department
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For City Council meeting of November 12, 2018 Item A14
Ordinance 117-O-18, Increasing Meter Charges and Water Rates
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 117-O-18, Amending City Code 7-12-17,
Increasing the Meter Charges and Water Rates
Date: October 12, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 117-O-18, which would increase
the water meter charges and water rates by eleven percent (11%).
Livability Benefits:
Built Environment: Manage water resources responsibly
Summary:
Staff is recommending an eleven percent (11%) water rate increase. The existing water
rate is billed as a minimum charge for the first 5 units based on water meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period
(1 unit = 100 cubic feet or 748 gallons of water).
Effective January 1, 2019, both the minimum charge and the quantity charge are
proposed to be raised by seven percent. For the 5/8-inch and the 3/4-inch meter sizes
(the meter sizes most commonly used in single family homes), the minimum charge for
the first 5 units consumed in the bi-monthly billing period will increase from $8.83 to
$9.80. The quantity charge for usage in excess of the first 5 units will increase from
$2.47 per unit to $2.74 per unit. A fee table for the proposed water rates is provided in
Exhibit 1.
Memorandum
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EXHIBIT 1
PROPOSED 2018 WATER RATES AND MINIMUM CHARGE STRUCTURE
BI-MONTHLY MINIMUM CHARGE
BASED ON WATER METER SIZE*
Meter
Size
Minimum Charges
As of 1/1/2018
Minimum Charges
Proposed 1/1/2019
5/8” & 3/4" $008.33 $009.80
1” $017.61 $019.55
1 1/2" $032.97 $036.60
2” $051.92 $057.63
3” $091.43 $101.49101.49
4” $146.46 $162.57
6” $258.28 $286.69
8” $437.23 $485.33
*The minimum charges include the first 5 units (500 cubic feet)
of water consumed per bi-monthly billing period.
QUANTITY CHARGE
FOR USAGE IN EXCESS OF 5 UNITS*
Quantity Charge
Effective 1/1/2018
Quantity Charge
Proposed 1/1/2019
$2.47 per unit $2.74 per unit
*1 unit = 100 cubic feet of water consumption.
As of January 1, 2019, customers would be
charged $2.74 per unit of usage in excess of the
minimum in each bi-monthly billing period.
Analysis:
The financial goals of the water fund are to maintain a minimum cash balance of
$3,500,000 and to keep debt service expenses to less than twenty-five percent of the
operating capital while maintaining the water treatment plant in good operating condition
and to replace or rehabilitate one percent (1.5 miles) of the water distribution system
annually.
The major challenge in meeting these financial goals is the annual cost to replace 1.5
miles of the water distribution system. The cost to complete this type of work is
approximately $3,600,000 annually and continues to increase.
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A 2017 article in the Chicago Tribune indicated that Evanston had one of the lowest
water rates, and also had a very low percentage of water loss through leaky pipes or
water main breaks. Another statistic reviewed in the article was the age of the water
main pipes. For the 163 communities surveyed in the article, the average percentage of
water main over 60 years old was 29.3%. In Evanston 62.8% of the water mains are
over 60 years old, much higher than the average of all the communities. Several other
surrounding communities (Skokie, Lincolnwood, Morton Grove, and Park Ridge) also
have high percentages of water mains over 60 years old. The article indicates that 88%
of Skokie’s water mains are over 60 years old. However, Evanston is unique in the age
of its water mains because unlike Skokie, whose water mains were mostly constructed
in the late 1940s, early 1950s, Evanston water main system is much older. Evanston
has nearly 50 miles, or 32% of the total system, that is over 100 years old and another
40 miles, or 25% of the total system, that is over 80 years old. These older water mains
are constructed of cast iron pipes which are projected to have a useful life of 125 years.
A map indicating the age of the Evanston water main is attached for reference.
It is therefore critical for Evanston to continue to replace water main each year. Since
this work should be completed annually, staff recommends that the cost to complete this
work be provided by the water fund without the need to sell bonds. The majority (78%)
of the Evanston water mains are comprised of smaller diameter water mains that
Evanston retail customers are solely responsible for. The responsibility for the
remaining 22% of the distribution system is equally shared with Skokie. Unlike projects
at the water plant where all of the wholesale water customers help fund the
improvements, funding for water main projects is vastly dependent on revenue from the
Evanston retail users.
Impact to Users:
Exhibit 2 illustrates staff’s recommendation for both the sewer and water rates
adjustments over the next several years. It is staff’s recommendation to continue to
lower the sewer rate, as debt service from the Long Range Sewer Improvement project
decreases, and to raise the water rate accordingly so that the Evanston users do not
realize any overall increase to the sewer and water rates.
EXHIBIT 2
Evanston Combined Water & Sewer Rates per 100 Cubic Feet
YEAR 2017 2018 2019 2020 2021
Sewer Rate per
100 CF $3.82 $3.66 $3.39 $3.09 $3.09
Water Rate per
100 CF $2.31 $2.47 $2.74 $3.04 $3.04
Total Water &
Sewer Rate $6.13 $6.13 $6.13 $6.13 $6.13
Total Percent
Change 0% 0% 0% 0% 0%
Raising the water rates helps provide the funding needed for the annual water main
replacement program, minimizing the amount of bonds needed to fund the program.
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Summary:
Evanston’s water and sewer rates are based on one-hundred cubic feet units because
water meters measure water usage in cubic feet. Municipalities bill in different units,
including 100 cubic feet, 1,000 cubic feet and 1,000 gallons. In order to compare the
Evanston rate to other municipalities, all rates were converted to a cost per 1,000
gallons.
Even with the proposed 2019 water rate increase, Evanston’s water rate at $3.30 /
1,000 gallons will continue to be the lowest in the Chicagoland area. Evanston’s sewer
rate, at $4.89 / 1,000 gallons will continue to be one of the highest in the Chicagoland
area. However, Evanston’s combined water and sewer rate at $8.19 / 1,000 gallons is
in the midpoint of the surrounding communities.
EXHIBIT 3
Evanston Combined Water & Sewer Rates per 1,000 Gallons
2018
Community Water Sewer Total
Park Ridge $3.97 $1.42 $5.39
Palatine $4.25 $1.25 $5.50
Buffalo Grove $4.92 $1.21 $6.13
Skokie $6.14 $ - $6.14
Wheeling $6.09 $1.50 $7.59
Des Plaines $6.88 $0.76 $7.64
Arlington Heights $6.09 $1.57 $7.66
Chicago $3.95 $3.95 $7.90
Glenview $6.80 $1.37 $8.17
Evanston $3.30 $4.89 $8.19
Niles $8.44 $0.75 $9.19
Wilmette $3.58 $5.67 $9.25
Lincolnwood $8.69 $1.00 $9.69
Deerfield $5.89 $4.42 $10.31
Lincolnshire $5.65 $6.06 $11.71
Schaumburg $9.90 $2.05 $11.95
Morton Grove $10.81 $1.15 $11.96
Oak Park $9.33 $2.67 $12.00
Staff believes that other communities will increase their combined rates over the next
several years, where Evanston is projecting to avoid any combined rate increase. As a
result, staff anticipates that the Evanston rate will move towards the top of this list and
be one of the lower combined rates.
Attachments:
Ordinance 117-O-17
Water distribution main age map
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10/10/2018
117-O-18
AN ORDINANCE
Amending City Code Section 7-12-17,
City Waterworks System “Charges, Rates, Fees and Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-17 “Charges, Rates, Fees and Penalties” of
the City Code of 2012 is hereby amended to read as follows, to include a eleven
percent (11%) rate increase effective January 1, 2019.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as described in
Section 1-4-1 of this Code.
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement
¾ inch displacement
1 inch displacement
1 ½ inch displacement
2 inch displacement, compound, or turbine
3 inch displacement
3 inch compound
3 inch turbine
4 inch displacement or compound
4 inch turbine
6 inch displacement or compound
6 inch turbine
8 inch compound
8 inch turbine
$930.00
$1,331.00
$2,261.00
$4,393.00
$7,024.00
$13,310.00
$14,197.00
$15,923.00
$22,615.00
$27,280.00
$43,936.00
$54,483.00
$70,988.00
$80,081.00
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117-O-18
~2~
Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Quantity rate charged for all water used during the period for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Size Charge
5/8” and ¾” $8.839.80
1” $17.6119.55
1 ½” $32.9736.60
2” $51.9257.63
3” $91.43101.49
4” $146.46162.57
6” $258.28286.69
8” $437.23485.33
2.472.74/ 100 cubic feet
Water Turn On Fee
During business hours
Outside of business hours
Section 7-12-7-3
$25.00
$75.00
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty
Services, 2” and smaller
Services, greater than 2”
Section 7-12-12
Time and materials for repairs plus:
$100.00
$500.00
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
341 of 658
117-O-18
~3~
Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 117-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 117-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner provided by
law.
342 of 658
117-O-18
~4~
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
343 of 658
NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH
E
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AVE
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RIDGE CTG
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GREY AVEHARRISON ST
PR
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COLFAX ST
LEMAR AVEMARCY AVEDAVIS S
T
MAPLE AVEHARTZELL ST
LIBRARY PL
SIMPSON ST
CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN
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GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST
MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST
CALLAN AVER ID GE TER
HULL TER
HOWARD ST
ISABELLA ST
GROSS POINT RDCUSTER AVEEMERSON ST
LYONS ST
FOWLER AVECLARK
S
T
DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
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T
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DEMPSTER STJACKSON AVEKEDZIE ST
CLINTON PL
McDANIEL AVEELMWOOD AVESEWARD ST
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CULVER
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UNIVERSITY PLREESE AVEAUTOBARN PL
GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PL
WARREN STLIVINGSTON WASHINGTON ST
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NATHANIEL PL
HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
ST
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EMARCY AVEWELLINGTON CTCLEVELAND ST
MONROE ST
LINDEN PL LAKE SHORE BLVDKNOX
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WESLEY AVECHURCH ST
HARTZELL ST
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SOUTH BLVD
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ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
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COLFAX PL
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CHANCELLOR ST CHANCELLOR
LIVINGSTON
MILBURN ST
LAKESIDE CT
EUCLIDPARK PL
WESLEYCLARK STLYONS ST
GREY AVEDEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST
HINMAN
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WESLEY AVECENTRAL ST
KEENEY ST RIDGE
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LAKE ST
THAYER ST
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LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR
NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI
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HINMAN AVESIMPSON ST
WESLEY AVEOAKTON ST SHERIDAN
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SHE RID AN RD
DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO AVECHICAGO
AVEBENNETT AVEMADISON ST
KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE
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FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST
MULFORD ST
GREENLEAF ST
HILLSIDE RD
HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCO LN S T
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON
AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
HOWARD ST
NOYES
GLENVIEW RD
PRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVEDARTMOUTH PL
ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST
NORTHWESTERNPL
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170035002600170018009001900900210023002100400380037000 0.5 1 1.5 20.25 Miles
City of EvanstonWater Distribution Mains
09/25/2018
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
WaterMainAge.mxd
´
1:31,6801 inch = 0.5 mile
Main Road
Local Street
Railroad
Water
City Boundary
Water Main Age (in years)(155.8 miles total)
>100 (49.8 miles) - 31.9%
81-100 (39.4 miles) - 25.3%
61-80 (8.4 miles) - 5.4%
41-60 (9.7 miles) - 6.3%
21-40 (19.3 miles) - 12.4%
0-20 (29.3 miles) - 18.8%
(as of December 31, 2017)
344 of 658
For City Council meeting of November 12, 2018 Item A15
Ordinance 118-O-18, Decreasing Sewer User Rates
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 118-O-18, Amending City Code 7-13-3,
Decreasing the Sewer User Rates
Date: October 15, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 118-O-18, which would decrease
the sewer user rate by 7.5%, from $3.66 to $3.39 per billing unit (100 cubic feet of water
consumed).
Livability Benefits:
Built Environment: Manage water resources responsibly
Analysis:
Approximately 40% of the sewer fund budget is for debt service. The vast majority of
the debt service is a result of borrowing funds for the City’s $210 million Long Range
Sewer Improvement program that was constructed between 1991 and 2008. Final debt
service payments for two IEPA loans were made during 2018, reducing the debt service
amount by over $760,000.
Using a cost of service analysis, staff determined that the sewer user charge could be
reduced by 7.5% and still provide sufficient funding to allow the sewer fund to maintain
a minimum cash balance of $2,500,000 and provide funding for rehabilitation of 1% of
the combined sewer system and implement storm water management improvements.
History:
The sewer user charge was raised to its maximum rate of $3.94 per billing unit in March
2004. The sewer user charge was reduced by 3% (to $3.82) in 2017 and 4% (to $3.66)
in 2018. In January 2011, a minimum sewer charge and a second tier sewer charge
was established for tax exempt properties.
Attachments:
Ordinance 118-O-18
Memorandum
345 of 658
10/10/2018
118-O-18
AN ORDINANCE
Amending City Code Section 7-13-3 to Decrease Sewer User Rates
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-13-3 “Sewer User Rates” of the City Code of
2012 is hereby amended to read as follows, to include a seven and half percent
(7.5%) rate decrease in the Sewer User Rates as provided below, effective January 1,
2019:
7-13-3. - SEWER USER RATES.
(A) There is hereby established a sewer user charge for the use of, and service
supplied by, the public sewer of the City. The sewer user charges shall be
assessed for all users each bimonthly billing period commencing on or after
January 1, 20189.
(B) The sewer user charge for users of the system within the City that are not
exempt from the payment of property taxes shall be three dollars sixty-six
thirty-nine cents ($3.6639) per billing unit of water consumed.
(C) The sewer user charge for users of the system within the City that are exempt
from the payment of property taxes shall be three dollars sixty-six thirty-nine
cents ($3.6639) per billing unit for the first one hundred (100) billing units of
water consumed. Thereafter, the sewer user charge shall be four dollars fifty-
three cents ($4.53) per billing unit in excess of one hundred (100) billing units
of water consumed.
(D) The adequacy of the sewer user charge shall be reviewed annually by the
City Council. The sewer user charge will be revised by ordinance as needed.
(E) The users of the public sewer will be notified of any change in the total sewer
user charges in conjunction with the regular sewer billing.
(F) Those furnished with sewer service only, and not connected with or supplied
with water from the City water supply system, shall pay a bimonthly sewer
service fee based on a calculated estimate of the volume of use at the rate
established in Subsection (A) of this Section.
(G) Those furnished with water service only and not connected with or supplied
with sewer service shall pay only the water rates and charges established by
Section 7-12-17 of this Title.
346 of 658
118-O-18
~2~
(H) Those furnished with water and sewer service but not consuming any water
shall pay a bimonthly minimum sewer service charge of nineteensixteen
dollars ten ninety-five cents ($19.1016.95).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 118-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 118-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner provided by
law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
347 of 658
For City Council meeting of November 12, 2018 Item A16
Ordinance 128-O-18, Revision to Municipal Solid Waste Code and Charges
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 128-O-18, Amending City Code 8-4,
Municipal Solid Waste and Increasing the Sanitation Service Charges
Date: October 15, 2018
Recommended Action:
Staff recommends City Council adoption of Ordinance 128-O-18, modifying Title 8,
Chapter 4 of the City Code for Municipal Solid Waste increasing the service charges for
refuse collected in 95 and 65 gallon roll out carts by 15%, the collection of refuse from
condominiums by 2.3% and the charges for special pick-ups beginning January 1, 2019.
Livability Benefits:
Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Summary:
This chapter of the City Code was rewritten to add new definitions; include language
regarding food scrap and compostable materials; provide language regarding equal
access to services; and to format the code in a more logical structure.
In addition, the following sanitation service charge increases are recommended:
1) A 15% increase to the monthly charge per 95 or 65 gallon roll out cart used for
refuse collection and disposal.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
95 gallon cart charge per month $17.95 $20.64 15% increase
Annual Cost $215.40 $247.68 $32.28
65 gallon cart charge per month $7.95 $9.14 15% increase
Annual Cost $95.40 $109.68 $14.28
2) A 2.3% increase to the per month, per unit charge for condominium municipal solid
waste collection and disposal.
Memorandum
348 of 658
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Per month per unit $8.65 $8.85 2.3% increase
Annual Cost $103.80 $106.20 $2.40
3) Increase of the charge for a special pick up.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Fee for first 3 cubic yards (minimum) $60.00 $100.00 $40.00
Fee for each additional cubic yard $10.00 $25.00 $15.00
Analysis of Code Modifications:
The proposed code establishes new definitions for construction debris, food scrap,
compostable materials, special collection and special pick up in section 8-4-1.
The current code indicates that the disposal of building materials shall be undertaken by
the property owner at their own expense. The construction debris definition aligns with
the definition in the building code and clarifies what materials the property owner is
responsible to dispose of at their own cost. This is stated in section 8-4-3, General
Disposal Requirements, paragraph (H).
In 2017 the City began to allow food scrap and compostable materials to be placed in
yard waste roll out carts, or to be collected by a private scavenger under contract with
the City. Definitions of food scrap and compostable materials are being added to clarify
what products can be collected in this manner. Food scrap and compostable materials
are further discussed in section 8-4-3, General Disposal Requirements; in section 8-4-5,
Compostable Material Disposal Requirements; and in 8-4-6, General Receptacle
Requirements in paragraph (B).
The current code indicates that placing non-recyclable material in a receptacle indicated
for recyclable materials would result in a special pick up fee for the collection and
disposal. Due to the increased special pick up charges, staff recommends that this type
of collection be charged as a special collection charge at a fee of $25.00 per
occurrence. The special collection service is discussed in section 8-4-4, Recyclable
Materials Disposal Requirements, paragraph (B) and section 8-4-5, Compostable
Material Disposal Requirements, paragraph (B).
The current code is vague about the definition of a special pick up. The proposed code
provides a definition for a special pick up. The special pick up service is further
discussed in section 8-4-3, General Disposal Requirements, in paragraphs (K) and (L)
and in section 8-4-9-1, Collection Service, in paragraphs (E) and (F).
In section 8-4-3, General Disposal Requirements, paragraph (M) language was added
regarding equal access to service. This section indicates that all properties shall
provide appropriate levels of recycling service and make occupants aware of services
available to provide compostable material collection.
Analysis of Sanitation Service Charges:
349 of 658
In September and October of 2017 staff made several presentations to the City Council
on the solid waste services, charges and fund balance. On October 9, 2017, Council
directed staff not to increase any service charges and to improve the fund balance by
increasing property taxes specifically for the solid waste fund. This action was then
approved as part of the FY2018 budget process. The projection provided to the Council
on October 9, 2017 indicated that the solid waste fund would have a positive fund
balance in 2020 following property tax increases of 1% in 2018 and 2019 and 1.25% in
2020 along with a reduction of the general fund transfer of $700,000 in 2018, to
$350,000 in 2019 and no transfer in 2020. A copy of this October 2017 projection, titled
Attachment 2 (Option 2) is attached for reference.
Following this direction, a decision was made at the end of 2017 not to make a final
transfer to the solid waste fund from the general fund. This resulted in the solid waste
fund starting FY2018 with a negative balance of $1,061,996 rather than the projected
negative balance of $800,000.
During FY2018 it became apparent that the anticipated revenue was not being realized
from the solid waste franchise fee, recycling penalty charges and special pick up
charges. Additionally, as part of the FY2018 budget process the salary of several
sanitation employees that had been funded by the general fund were transferred to the
solid waste fund. As a result, it is anticipated that the solid waste fund will have a
negative operating balance in FY2018 of $62,000 resulting in a negative solid waste
fund balance of $1,123,600 at the beginning of FY2019.
For FY2019, the transfer from the general fund to the solid waste fund will be reduced to
$150,000 instead of the anticipated transfer of $350,000.
In order to obtain a positive fund balance in the solid waste fund, staff is recommending
that the property tax increases continue as originally proposed (1% in 2018 and 2019
and 1.25% in 2020). However service charges must also increase in order to
accomplish the goal of a positive fund balance.
Refuse Collection Proposed Charge Increase
Staff is recommending a 15% increase for the monthly charge for both the 95-gallon
and 65-gallon roll out cart as indicated in the following table.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
95 gallon cart charge per month $17.95 $20.64 15% increase
Annual Cost $215.40 $247.68 $32.28
65 gallon cart charge per month $7.95 $9.14 15% increase
Annual Cost $95.40 $109.68 $14.28
The current charge for a 95-gallon cart of $17.95 became effective on January 1, 2014
and the current charge for a 65-gallon cart of $7.95 became effective on January 1,
2012.
350 of 658
The impact of the rate increase for a property with one 95-gallon cart will be an
additional $32.28 annually, from the current annual amount of $215.40 to the proposed
annual amount of $247.68. The impact of the rate increase for a property with one 65-
gallon cart will be an additional $14.28 annually, from the current annual amount of
$95.40 to the proposed annual amount of $109.68.
These proposed rate increases will generate an additional $427,000 annually for the
solid waste fund.
Condominium Collection Proposed Charge Increase
Staff is recommending a 2.3% increase for the monthly charge per unit for condominium
refuse collection as indicated in the following table.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Per month per unit $8.65 $8.85 2.3% increase
Annual Cost $103.80 $106.20 $2.40
The current charge for condominium refuse collection became effective on November 1,
2016. The contract with Lakeshore Recycling Systems, Inc. allows for an annual
increase in their rate based on the change in the Consumer Price Index. Based on this,
Lakeshore’s price will go up 2.10% beginning November 1, 2018. Additionally, the cost
for City employees is going up as well along with the cost to replace the vehicles used
by City employees.
This proposed rate increase will generate an additional $13,400 annually for the solid
waste fund.
Special Pick Up Proposed Charge Increase
Staff is recommending increases for the special pick up charges as indicated in the
following table.
ITEM
Current
Charge
Proposed
Charge
Cost
Difference
Fee for first 3 cubic yards (minimum) $60.00 $100.00 $40.00
Fee for each additional cubic yard $10.00 $25.00 $15.00
The current charges for a special pick up began effective June 1, 2016.
The cost for the City to provide the special pick up service totals $271,000, which
includes $246,000 for labor and equipment and $25,000 for disposal fees. In 2017
there were 1,600 special pick ups that generated $123,700. Assuming that special pick
up requests remain constant, the proposed new charges are projected to generate
$225,000 in revenues. This is a service that is only used by approximately 12% of the
residential properties since most properties take advantage of the twice per year free
bulk pick up service.
An alternative to providing the special pick up service is to eliminate the service and
make property owners responsible to hire a vendor, such as Waste Management, to
351 of 658
make the collection. The table below provides a cost comparison between the City’s
proposed charge and the charge to have the same service provided by a vendor.
Amount of Debris Vendor Charge City Charge
3 Cubic Yards $216 $100
6 Cubic Yards $392 $175
Solid Waste Fund Projection
Attach is an exhibit that indicates the solid waste fund projection through 2022 when the
contracts with the current vendors expire. This projection assumes that the
recommended service charges are accepted. The projection also includes the
purchase of an RFID system in FY 2019. This system will allow for better tracking and
inventory of the yard waste carts.
The projection indicates that the solid waste fund will have a positive fund balance at
the end of FY2021.
Attachments:
Ordinance 128-O-18
2017 Solid Waste Projection
Solid Waste Projection with Proposed Rate Increases
352 of 658
10/24/2018
11/02/2018
128-O-18
AN ORDINANCE
Amending City Code Title 8, Chapter 4 “Municipal Solid Waste”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 8, Chapter 4 “Municipal Solid Waste” of the City Code
of 2012 is hereby amended to fully replace the current chapter with the following text
provided below:
CHAPTER 4 - MUNICIPAL SOLID WASTE
8-4-1. - DEFINITIONS.
In the construction and application of this Chapter, the following words shall have the
meanings respectively ascribed to them in this Section:
CONTAMINATED. Not in its pure state; tainted, putrefied, polluted, or unclean
CONSTRUCTION
DEBRIS.
Any building material generated from the installation, repair,
maintenance placement, alteration, enlargement, demolition, or
abandonment of facilities
FOOD SCRAPS.
All fruit, all vegetables, coffee grounds, coffee filters, meats,
bones, dairy products, eggs, egg shells, unwrapped candy,
sugars, syrups, fried food, grains, baked goods, seafood,
spices, herbs, tea, tea bags (without staples) and food soiled
paper. Other materials such as: weeds, houseplant scraps ,
cold ashes from fireplace/grill, unlined paper products, BPI
certified compostable bags, BPI certified compostable products,
PLA Natureworks items, and Compostable kitchenware (ASTM
D-6400 Certified)
353 of 658
128-O-18
~2~
COMPOSTABLE
MATERIALS.
Yard Waste, Food Scraps, and products or materials that will
completely break down into organic matter within 180 days and
the microorganisms present in compost will consume the
material at the same rate they would natural materials (i.e. Food
Scraps, Yard Waste and soiled paper).
To ensure material meets the 180 days within this definition it
must meet one of the following criteria:
(a) The product packaging or the specific product includes the
BPI logo;
(b) The product packaging or the specific product includes the
phrase "meets ASTM standards for compostability"; or
(c) The product packaging or the specific product has been
designated "Certified Compostable" by the Biodegradable
Products Institute (BPI).
Any other materials agreed upon in writing between the City and
a private scavenger under contract with the City
MUNICIPAL SOLID
WASTE.
Includes recyclable materials, refuse, compostable materials
and yard waste. Does not include construction debris
PRIVATE
SCAVENGER.
Any nongovernmental entity or any person(s) not employed by a
governmental entity, engaged in the business of collecting,
transporting, and/or disposing of municipal solid waste
RECYCLABLE
MATERIALS. Any material that can be recycled or reused
REFUSE.
Includes all discarded, unwanted, or rejected materials, not
including yard waste, compostable materials, recyclable
materials or construction debris
SPECIAL
COLLECTION.
The collection, transportation and disposal of non-recyclable
materials placed in a receptacle indicated for recyclable
materials.
SPECIAL PICK UP.
The collection, transportation and disposal of municipal solid
waste that accumulates or remains in any street, alley or other
public place or in any place where its presence constitute a
nuisance to others or a potential or actual hazard to health,
sanitation or safety and/or which is too large to fit in the
container provided by the City.
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YARD WASTE.
Includes all grass clippings, leaves, tree prunings and woody
wastes, weeds, brush, and other compostable landscape type
material
8-4-2. - DIRECTOR OF PUBLIC WORKS; SUPERVISION.
(A) All matters relating to or affecting the collection, removal, or disposal of
municipal solid waste shall be subject to the supervision and direction of the
Director of Public Works or his/her designee. Designees of the City Manager
are also hereby authorized to enforce all provisions of this title relating to
such matters.
(B) Police Powers. The Director of Public Works or his/her designees shall have
full police powers to issue complaints, citations, notices to appear, and
summonses for the violation of any provision this Section.
8-4-3. - GENERAL DISPOSAL REQUIREMENTS.
(A) All refuse must be stored in clean, leakproof, nonabsorbent receptacles
during storage.
(B) Refuse may be stored in:
1. Roll out carts provided by the City;
2. Thirty-gallon or less plastic trash bags without any perishable items in
them;
3. Roll out carts or dumpsters provided by the private scavenger under
contract with the City; or
4. Roll out carts or dumpsters provided by a private scavenger if an
exception from the municipal solid waste franchise service is granted.
(C) Recyclable materials may be stored in:
1. Roll out carts provided by the City;
2. Roll out carts or dumpsters provided by the private scavenger under
contract with the City; or
3. Roll out carts or dumpsters provided by a private scavenger if an
exception from the municipal solid waste franchise service is granted.
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(D) Yard Waste may be stored in:
1. Roll out carts purchased from the City and owned by the property
owner;
2. Thirty-gallon or less biodegradable paper bags designated for yard
waste; or
3. Yard waste consisting of brush or tree branches may be tied in
bundles which must be no more than four feet (4') in length and tied
with cloth ties. Tree branches less than four inches (4") in diameter
are considered yard waste and will be collected by City crews; larger
branches must be removed at the expense of the resident. The
diameter of the bundles must not exceed three feet (3'). Bundles tied
with plastic, wire, or rope will not be accepted.
(E) Food Scraps may be stored in:
1. Refuse roll out carts provided by the City;
2. Food and Yard waste roll out carts purchased from the City during
the food and yard waste collection season; or
3. In a container provided by a private scavenger under contract with
the City.
(F) The maximum weight of refuse, or recyclable materials or compostable
materials placed into a roll out cart or food and yard waste bag may not
exceed fifty (50) pounds. The volume of material placed into a roll out cart
must allow the lid of the cart to fully close onto the cart body.
(G) The maximum volume of material placed in a dumpster provided by a private
scavenger shall not exceed the capacity of the dumpster and allow for the
dumpster lid to fully close onto the dumpster body.
(H) The disposal of construction debris shall be undertaken by the dwelling
occupant or owner at his/her own expense utilizing the private scavenger
under contract with the City.
(I) Occupiers, owners, or operators of residences and business or commercial
properties shall not use waste receptacles placed on the public way by the
City to collect refuse, recycling or compostable material disposed of by
passersby.
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(J) Recycling of Electronic Products Required: Pursuant to the Electronic
Products Recycling and Reuse Act (415 ILCS 5/1 et seq., as amended), the
following electronic products shall not be disposed of in any municipal solid
waste container by any person or business and must be recycled: televisions,
printers, electronic keyboards, electronic mice, cable receivers, satellite
receivers, monitors, facsimile machines, videocassette recorders, digital video
disc (DVD) players, digital video disc (DVD) recorders, digital converter
boxes, computers (including tablets), scanners, stereo equipment and
speakers, portable digital music players, small scale servers, video game
consoles, and cell phones.
(K) Disposal of larger municipal solid waste items or municipal solid waste in
volume greater than what will fit into the provided and allowable receptacles
requires a special pick up. Property owners are required to contact the City to
schedule a special pick up. The municipal solid waste items to be disposed
by a special pick up shall not be placed/stored on public property until the day
that the special pick up is scheduled to occur.
(L) The Director of Public Works or the City Manager or his/her designee(s) shall
designate procedures regulating the collection of refuse, garbage, large,
heavy, or extraordinary materials and items.
(M) Equal access to service:
1. All properties shall provide appropriate levels of recycling service as
determined by the City in accordance with City goals and priorities. In
addition, all properties shall make tenants and occupants aware of
services available to provide compostable materials collection.
2. No property owner, manager or representative shall deny access to a
tenant or occupant to access appropriate recycling service or
alternative diversion services such as compostable materials
collection.
3. A property owner, manager or representative may elect to pass the
cost of the alternative diversion services such as compostable
material collection to occupants or tenants.
8-4-4. - RECYCLABLE MATERIALS DISPOSAL REQUIREMENTS.
(A) The recyclable materials listed in this Section set out for disposal shall be
cleaned and segregated from any refuse and compostable material and set
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out in special receptacles provided by the City or the franchise waste private
scavenger(s):
1. Paper items including newspapers and all inserts, direct mail
advertising, office paper, magazines, catalogs, phone books,
cardboard, and chipboard (flattened cereal or tissue boxes, paper
towels and toilet paper rolls, and food boxes). No waxed paper
products will be accepted.
2. Glass jars and bottles without lids.
3. Aluminum cans, containers, and clean foil.
4. Steel and bimetal cans including empty aerosol cans and empty dry
paint cans.
5. Plastic containers with material code numbers 1, 2, 3, 4, 5, and 7
without lids, and 12-pack rings.
6. Other articles may be prohibited by additional regulations
promulgated by the Director of Public Works or the City Manager or
his/her designee(s).
(B) Placing/mixing non-recyclable materials with recyclable materials in a
receptacle indicated for recyclable material shall be a violation of this Chapter
and may result in a special collection fee for the collection, transportation, and
disposal of the non-recyclable material.
8-4-5. - COMPOSTABLE MATERIAL DISPOSAL REQUIREMENTS.
(A) Property owners are encouraged to dispose of compostable materials in the
food and yard waste cart during the 9.5 months of the year that food and yard
waste is collected. Property owners are also encouraged to participate in the
year round food scrap collection program provided by a private scavenger
under contract with the City.
(B) Acceptable compostable materials include:
1. Food Scraps such as: All fruit, all vegetables, coffee grounds, coffee
filters, meats, bones, dairy products, eggs, egg shells, unwrapped
candy, sugars, syrups, fried food, grains, baked goods, seafood,
spices, herbs, tea, tea bags (without staples) and food soiled paper.
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2. Other materials such as: Weeds, houseplant scraps , cold ashes
from fireplace/grill, unlined paper products, BPI certified compostable
bags, BPI certified compostable products, PLA Natureworks items
and Compostable kitchenware (ASTM D-6400 Certified)
3. Any other materials agreed upon in writing between the City and a
private scavenger under contract with the City.
(C) Placing/ mixing non-compostable materials with compostable materials in a
receptacle indicated for compostable materials shall be a violation of this
Chapter and may result in a special collection fee for the collection,
transportation, and disposal of the non-compostable material.
8-4-6. - GENERAL RECEPTACLE REQUIREMENTS.
(A) City Provided Refuse and Recycling Receptacles
1. Refuse and recycling roll-out carts provided by the City and will be
imprinted with a serial number and stamped with the City seal.
Ownership of the carts shall remain with the City and unauthorized
removal of said carts shall be a violation of this Chapter.
2. Refuse and recycling roll-out carts will be maintained and repaired by
the City. The City will replace the City issued roll-out cart for free of
charge when it determines that a replacement is needed.
3. Refuse and recyclable materials placed in roll out carts must not
exceed fifty (50) pounds and must be placed in a manner that will
allow the roll out cart lid to completely close onto the cart.
4. Refuse containers used at residences with five (5) or less dwelling
units shall be either the ninety-five (95) gallon or sixty-five (65) gallon
roll-out carts provided by the City.
5. Recyclable materials containers provided by the City shall be either
the ninety-five (95) gallon or sixty-five (65) gallon roll-out carts. The
containers will have a blue lid and a weatherproof sticker indicating
the acceptable and non-acceptable items for disposal.
(B) Food and Yard Waste Receptacles.
1. Kraft paper bags used for yard waste shall have a maximum capacity
of thirty (30) gallons and weigh no more than fifty (50) pounds when
filled. Branches shall not exceed four (4) inches in diameter and/or
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four (4) feet in length. Branch and trimming bundles shall not exceed
three (3) feet in diameter. No food scraps may be disposed of in a
Kraft paper bag.
2. Property owners wishing to use a roll out cart for food and yard waste
disposal may purchase a roll out cart from the City. The cost of these
carts shall be as identified in section 8-4-11. These carts are then
owned by the property owner.
3. Roll out carts purchased by the property owner and used for food and
yard waste storage will be maintained and repaired by the City for the
first five (5) years after they are purchased. After five (5) years from
the date of purchase, the property owner is responsible for the repair/
replacement of the food and yard waste roll out cart. Food and yard
waste roll out carts will have a green lid and a weatherproof sticker
indicating the acceptable and non-acceptable items for disposal.
4. Food and yard waste placed in the roll out cart must not exceed fifty
(50) pounds and must be placed in a manner that will allow the roll
out cart lid to completely close onto the cart.
(C) Private Scavenger Provided Receptacles
1. Receptacles provided by private scavengers shall be leak-resistant,
rodent-resistant, lidded, and constructed of impervious material. The
receptacles are subject to the inspection of the City of Evanston
Health and Human Services Department.
2. Receptacles provided by private scavengers must display the name
and address of the premises they serve in conspicuous lettering.
Said lettering is to be maintained in a clean and legible condition.
Containers shall be situated so that the required lettering is visible
from the public way. This provision shall be waived in the event that
private scavengers swap out containers during the weekly collection
with new cleaned containers each and every week service is in
effect.
3. Any private scavenger distributing receptacles within the City must,
on an annual basis, provide the following information to the Director
of Public Works or the City Manager or his/her designees(s).
a. The name, address and telephone number of the scavenger
service and their contact person’s name.
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b. The name, address and telephone number of the owner and
operator of the premises serviced by the private scavenger.
c. The number of receptacles provided, the capacity of each,
their specific location and the frequency of pick up.
4. The private scavenger shall update the information provided to the
City within ten (10) days of any changes to the service provided.
8-4-7. - OWNERSHIP OF RECYCLABLE MATERIALS.
Ownership of recyclable materials shall be vested in the City or in haulers authorized
by the City. Unauthorized collection of recyclable materials set out for collection shall
constitute a violation of this Chapter.
8-4-8. - DESIGNATION OF COLLECTION SITE; COLLECTION AGENT.
(A) Municipal solid waste collection containers shall be located aboveground. No
collection will be made from containers set into the ground unless such
containers were being serviced by City provided municipal solid waste
collection service or a private scavenger as of the effective date hereof.
(B) Every building, establishment, institution, or premises shall contain a
designated municipal solid waste collection site which meets the standards of
convenience and health and safety for the community. This requirement shall
be applicable to all construction sites and remodeling projects.
(C) All properties which abut an alley must designate a collection site at the edge
of the property directly adjacent to the alley. Where practicable, the site
should not be fenced or otherwise closed off in such a manner as to impede
efficient collection. Any gates leading to the collection site from the alley shall
be unlocked. The collection site may be on the alley itself, provided that
containers shall not interfere with the free movement of vehicles in the alley.
(D) All properties that do not abut an alley:
1. Occupants of residences whose property does not abut an alley shall
locate municipal solid waste receptacles along the curb immediately
adjacent to the property, provided that containers shall not interfere
with the free movement of vehicles in the street or pedestrians on
walkways.
2. Municipal solid waste receptacles and all other refuse materials must
be secured and placed in containers at the curb not earlier than six
o'clock (6:00) P.M. of the day preceding collection nor later than
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seven o'clock (7:00) A.M. on the day of collection. All containers must
be removed from the curb no later than seven o'clock (7:00) P.M. on
the day of collection or twelve (12) hours after actual collection,
whichever occurs later.
(E) The designated collection site for municipal solid waste collection service by
the City or private scavenger under contract with the City will be located so as
to provide the highest degree of accessibility to the collection vehicles.
(F) Each premises occupied or used as a multi-family residential unit, business,
or commercial purpose shall designate one individual or property
management company, with contact information, who shall at all times be
responsible for all requirements under this Chapter.
8-4-9. - COLLECTION RESPONSIBILITY.
8-4-9-1. - COLLECTION SERVICE.
(A) The City shall provide municipal solid waste collection service, not including
the collection of construction debris, on a once per week basis when
practicable, to the following:
1. All single-family detached homes. For purposes of this Section, a
structure commonly called a "coach house" or "carriage house" is
considered to be a "single-family detached home" separate from the
principal house on the same lot.
2. All multiple dwellings of five (5) or fewer units.
3. Townhouse, row house, or multiple dwellings which are at least
seventy five percent (75%) owner occupied for the entire housing
complex, and that the Director of Public Works or the City Manager
or his/her designee(s) determines shall be included in the municipal
solid waste collection service based on accessibility. Townhouse, row
house, and multiple dwellings that the Director of Public Works or the
City Manager or his/her designee(s) determines shall not be included
in the municipal solid waste collection service shall be serviced by
the municipal solid waste franchise service pursuant to Section 8-4-9-
1 (B) of this Chapter. A sanitation service charge for the municipal
solid waste collection service will be charged as specified in Section
8-4-11 of this Chapter.
(B) Condominium, cooperative apartment, townhouse, or row house dwellings
with six (6) or more units.
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1. For condominium, cooperative apartment, townhouse, or row house
dwellings with six (6) or more units, the City shall provide municipal
solid waste collection service via private scavenger under contract
with the City, not including the collection of construction debris, on a
twice per week basis when practicable, to each unit of a
condominium, cooperative apartment, townhouse, or row house
dwelling which is at least seventy five percent (75%) owner occupied
for the entire housing complex. A sanitation service charge for the
municipal solid waste collection service will be charged as specified
in Section 8-4-11 of this Chapter.
2. In the event a condominium/cooperative apartment has limited
municipal solid waste storage capacity requiring removal more than
twice per week, as determined by the Director of Public Works or the
City Manager his/her designee(s), the extra collection service shall
be obtained at the expense of the building occupants or owners.
(C) All other residences, businesses, institutions or other legal entities shall be
serviced by the City franchise waste service pursuant to Section 8-4-9-2 of
this Chapter unless the residence, business, institution, or other legal entity is:
1. Exempted from the municipal solid waste franchise service pursuant
to Section 8-4-9-2-2 of this Chapter; or
2. Receiving municipal solid waste collection service from a private
scavenger contracted by the City pursuant to Section 8-4-9-1 (B) of
this Chapter; or
3. Serviced by a governmental agency other than the City; or
4. A university, hospital, or governmental agency.
(D) Any person or legal entity occupying any building required to provide private
scavenger service shall, upon the request of the City Manager or his/her
designee, provide a copy of the current contract for refuse collection with a
licensed scavenger for the subject premises.
(E) Municipal solid waste that accumulates or remains in any street, alley or other
public place where its presence constitutes a nuisance to others or a potential
or actual hazard to health, sanitation or safety the Director of Public Works or
the City Manager or his/her designee(s) shall have the municipal solid waste
collected as a Special Pick Up.
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(F) When municipal solid waste (other than construction debris) is too large to fit
in the container provided by the City, the property owner shall request a
Special Pick Up. If a Special Pick Up is not requested, the waste will be
tagged with a “non-collection notice” sticker. If the property owner does not
call within forty-eight (48) hours of the municipal solid waste being tagged, the
Special Pick Up will be performed and the property owner will be charged.
(G) If the City Manager or his/her designee determines that a Sunday municipal
solid waste pickup from a business or commercial premises is required in the
interest of the public health, welfare, or safety, he/she:
1. Shall order same and invoice the operator of the premises in
question for three hundred fifty dollars ($350.00); and
2. May cause the area in proximity to said receptacle to be cleaned. If
the area adjacent to the container is not kept clear of municipal solid
waste on a Sunday, the City may remove the municipal solid waste
adjacent to the container and invoice the operator of the premises in
question three hundred fifty dollars ($350.00) for each occurrence.
Nonpayment of any invoice issued pursuant to this Section within
thirty (30) days of its date shall constitute a violation of this Chapter.
8-4-9-2. - FRANCHISE.
8-4-9-2-1. - ESTABLISHING FRANCHISE WASTE SERVICE, GENERAL
REGULATIONS.
To regulate and control the collection, transportation, and disposal of municipal solid
waste, the City opts for an exclusive franchise waste service to collect, transport, and
dispose of municipal solid waste by one or more qualified private scavengers procured
through a competitive bidding process.
(A) The following shall be serviced by the exclusive municipal solid waste
franchise service:
1. All townhouse, row house, or multiple dwellings that the City does not
provide municipal solid waste collection to under Subsections 8-4-9-
1(A)3 and (B) of this Chapter; and
2. All residences, businesses, institutions, or other legal entities
required in Subsection 8-4-9-1(C) of this Chapter to receive service
from the municipal solid waste franchise service; and
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3. All residences. Businesses, institutions, or other legal entities that
want to participate year round food scrap collection program.
(B) All those required to receive franchise waste service shall be responsible for
paying all fees in accordance with the exclusive franchise contract.
(C) Such service shall be performed as often as necessary to prevent a nuisance
or a threat to public health, welfare and safety, but in no event, shall service
be less than once each week. Containers designated for only food scraps
may not be stored outdoors while containing food scraps for longer than one
week.
(D) No person or legal entity occupying a building required to receive the
municipal solid waste franchise service shall enter into contract for municipal
solid waste collection. All such contracts entered into after November 1, 2008,
are deemed invalid.
(E) Any entity not subject to service through the municipal solid waste franchise
may petition the City Manager or the Director of Public Works or their
designees, in writing, for such service.
8-4-9-2-2. - FRANCHISE SERVICE EXEMPTIONS.
Any person or legal entity occupying any building specified in Section 8-4-9-1 (C) of
this Chapter may request, in writing, to the Director of Public Works or the City Manager
or their designee(s), that they be exempted from the City franchise service. Said request
shall specify the circumstances that necessitate such exemption status which may
include, but are not limited to, a corporate contract whose provisions are outside the
persons' or entities' control or a specialized service that cannot be provided by the City
franchise service.
Any person or legal entity that has been granted an exemption from the City
franchise waste service shall contract at its own expense with a private scavenger
licensed by the City pursuant to Chapter 4½ of this title. Municipal solid waste pick up
by the private scavenger shall be as often as may be required to prevent stored
municipal solid waste from becoming a nuisance or a threat to the public health,
welfare, or safety.
8-4-10. - RESPONSIBILITY FOR COMPLIANCE.
Every owner, occupant, agent, employee of an owner or occupant, including
corporations, associations of owners and individuals responsible for the collection and
removal of refuse, recyclable material, and yard waste/food scrap shall comply with
each applicable provision of this Chapter.
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8-4-11. - IMPOSITION OF SANITATION SERVICE CHARGES.
(A) Refuse. There is hereby established the following fee structure for the
collection and disposal of refuse, as defined in Section 8-4-1 of this Chapter,
by the City:
1. Nine dollars and fourteen cents ($9.14) per month per dwelling for
one (1) City-issued sixty-five-gallon roll out cart, only.
2. Twenty dollars and sixty-four cents ($20.64) per month per dwelling
for one (1) City-issued ninety-five-gallon roll out cart plus one (1)
thirty-gallon or less trash bag.
3. Nine dollars and fourteen cents ($9.14) per month per dwelling for
any additional roll out cart regardless of size. The initial monthly fee
shall be based on the largest roll out cart present at the location.
4. Eight dollars and eighty-five cents ($8.85) per month per unit for each
townhome, row house, or multiple dwellings which are at least
seventy-five percent (75%) owner occupied for the entire housing
complex.
(B) Food and Yard Waste. The fee structure for the collection and disposal of
”compostable materials” as defined in Section 8 -4-1 of this Chapter, by the
city is:
1. One dollar and seventy-five cents ($1.75) per yard waste sticker.
Purchasers shall affix one sticker to each bag of yard waste and/or
branch and trimming bundle, regulated by Subsection 8-4-3 (D) of
this Chapter, left for collection by the City.
2. Twenty-five dollars ($25.00) per year per yard waste cart.
(C) Recyclable Materials. The fee for the collection and disposal of "recyclable
material" as defined in Section 8-4-1 of this Chapter, by the City for only multi-
family apartment buildings six (6) units and greater is:
One dollar and eighty-five cents ($1.85) per unit per month in the multi-family
apartment buildings with six (6) units or greater. Disposition requirements for
recyclable materials are outlined in Section 8-4-4 and the proper receptacle
for said materials is outlined in Section 8-4-6 above.
(D) Special Pick Up. The fee structure for the collection and disposal of "special
pick up," as defined in Section 8-4-1 of this Chapter, by the city is set forth
below:
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1. One hundred dollars and no cents ($100.00) for the collection,
transportation and disposal of up to three (3) cubic yards of municipal
solid waste, compostable materials, or recyclable material.
2. Twenty-five dollars and no cents ($25.00) for the collection,
transportation and disposal of each additional one (1) cubic yard of
refuse, compostable materials, or recyclable material in excess of the
initial three (3) cubic yards.
(E) Special Collection. The following fees are set for special collection and
disposal of municipal solid waste, as defined in Section 8-4-1 of this Chapter:
1. Twenty-five dollars and no cents ($25.00) for the collection and
disposal of non-recyclable materials in a receptacle indicated for
recyclable materials.
2. Twenty-five dollars and no cents ($25.00) for the collection and
disposal of non-compostable materials in a receptacle indicated for
compostable materials.
(F) Purchase of a Food and Yard Waste Cart. The following fee is established
for the purchase and delivery of each food and yard waste cart:
1. Eight-two dollars and fifty cents ($82.50) for the purchase of a ninety-
five gallon roll out cart purchased through the office of the Public
Works Director.
8-4-12. - BILLING PROCEDURES; DISPOSITION OF FUNDS.
The sanitation service charge, extra refuse container charge, special pick up fee,
and special collection fee shall be added to and separately recited upon a statement of
charges for water consumption, sewer service, solid waste collection service, extra
refuse container charge, special pick up service, and special collection service. The
statement will be prepared and mailed to the consumer at least every six (6) months.
The statement is delinquent if unpaid after twenty (20) days from the date of the
statement, and a penalty of ten percent (10%) of the amount due and owing for the
period recited upon such statement will be added to such statement and collected in
addition thereto. All revenue received in payment of the sanitation service charge, extra
refuse container charge, special pick up fee, and the special collection fee shall be
deposited in the solid waste fund.
Whenever any sanitation service charges, special pick up, or special collection fees
remain unpaid after the expiration of thirty (30) days from the date of such statement,
the water supply for the premises served and delinquent shall be terminated, and the
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service cannot be resumed until all sanitation service charge, special pick up fee, and
special collection fees in arrears are paid, including accrued penalties and a water turn
on charge applied as listed in Section 7-12-17 of this code.
The City Manager, or his/her designee, shall enforce the provisions of this Chapter.
Those receiving franchise waste services shall be responsible for paying all fees in
accordance with the exclusive franchise contract.
8-4-13. - CHARGES CONSTITUTE A LIEN.
Charges for the sanitation service charge, special pick up fees, and special
collection fees shall be a lien upon the premises served pursuant to the law thereto
pertaining. Whenever any charges remain unpaid for thirty (30) days after they were
rendered, the City Manager or his/her designee will file or cause to be filed in the office
of the Cook County Recorder of Deeds a statement of lien claim duly verified by his/her
affidavit, or the affidavit of some other officer of the City having knowledge of the facts.
The failure to record such a lien or to mail notice thereof shall not affect the right of
the City to foreclose or adjudicate such a lien, by an equitable action in accordance with
the statutory requirements therefor and in the same manner as provided for water
service in Section 7-12-7-4 of this code. The City Manager or his/her designee shall
execute releases of such liens on behalf of the City upon receipt of payment therefor.
8-4-14. - PENALTY.
(A) Any person that violates the provisions of this Chapter except Sections 8-4-6-
(C)-1, 8-4-6-(C)-4, 8-4-7, 8-4-11, 8-4-12, and 8-4-13 of this Chapter, shall be
punishable by a fine of two hundred fifty dollars ($250.00). A separate
offense shall be deemed committed for each day such violation occurs or
continues.
(B) Any person that violates Section 8-4-6-(C)-1 of this Chapter shall be
punishable by a fine of seventy-five dollars ($75.00). Each day that a
receptacle is found to be in violation shall constitute a separate and distinct
offense. In addition, the owner of a commercial waste receptacle, if different
from a solid waste collection service provider, shall be jointly and severally
liable with the solid waste collection service provider for any violation of
Section 8-4-6-(C)-1.
(C) Any person that violates Section 8-4-6-(C)-4 of this Chapter shall be
punishable by a fine of fifty dollars ($50.00). Each day that a receptacle is
found in violation shall constitute a separate and distinct offense.
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(D) Any person that violates Section 8-4-7 of this Chapter shall be punishable by
a fine of one hundred dollars ($100.00). A separate offense shall be deemed
committed for the unauthorized collection of each receptacle containing
recyclable materials.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 128-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 128-O-18 shall be in full force and effect
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
369 of 658
370 of 658
Solid Waste Fund October 2018
Revnenues 2018 2019 2020 2021 2022
Residential Refuse (roll out cart charge)2,817,800$ 3,244,770$ 3,244,770$ 3,244,770$ 3,244,770$
Condo Refuse (condo charge)578,200$ 591,640$ 591,640$ 591,640$ 591,640$
Yard Waste (yard cart and stickers)217,700$ 217,700$ 217,700$ 217,700$ 217,700$
Apartment Refuse (apartment charge)153,600$ 153,600$ 153,600$ 153,600$
Subtotal for all service charges 3,613,700 4,207,710 4,207,710 4,207,710 4,207,710
Service Charge Penalties 45,000 45,000 45,000 45,000 45,000
Franchise fees 160,000 160,000 160,000 160,000 160,000
SWANCC Incentives Program 20,000 20,000 20,000 20,000 20,000
Special Pick Up fees 100,000 246,000 246,000 246,000 246,000
Trash Cart Sales 20,000 18,000 18,000 18,000 18,000
Property Taxes 410,000 820,000 1,332,500 1,332,500 1,332,500
Transfer from General Fund 705,967 150,000 -
TOTAL REVNENUES 5,074,667$ 5,666,710$ 6,029,210$ 6,029,210$ 6,029,210$
Expenses 2018 2019 2020 2021 2022
Debt Service 21,800$ 22,745$
Salary & Benefits (includes Health)993,616$ 1,096,695$ 1,135,079$ 1,174,807$ 1,215,925$
Condo refuse collection 424,500$ 433,300$ 440,100$ 455,200$ 466,600$
Residential refuse collection 1,594,204$ 1,626,400$ 1,667,000$ 1,708,700$ 1,751,400$
Yard waste collection 657,451$ 671,200$ 688,000$ 705,200$ 722,800$
SWANCC disposal fees 750,000$ 750,000$ 768,750$ 787,969$ 807,668$
Seasonal employees 74,000$ 74,000$ 75,480$ 76,990$ 78,529$
Other services & supplies 15,176$ 6,176$ 6,176$ 6,176$ 6,176$
Capital Outlay (carts, lids & dumpster)25,750$ 25,750$ 25,750$ 25,750$ 25,750$
Capital Outlay (RFID system)85,000$ -$ -$ -$
Software support (RFID system)20,000$ 20,000$ 20,000$ 25,000$
Studies (route study for RFID)20,000$ .
Auto Equip (purchase)250,000$ 275,900$ 284,177$ 292,702$ 301,483$
Auto Equip (maintenance)322,362$ 322,362$ 332,033$ 341,994$ 352,254$
Outreach 7,500$ 7,500$ 7,500$ 7,500$ 7,500$
TOTAL EXPENSES 5,136,359$ 5,437,028$ 5,450,045$ 5,602,988$ 5,761,086$
TOTAL REVNENUES 5,074,667$ 5,666,710$ 6,029,210$ 6,029,210$ 6,029,210$
TOTAL EXPENSES 5,136,359$ 5,437,028$ 5,450,045$ 5,602,988$ 5,761,086$
OPERATING NET (61,692)$ 229,682$ 579,165$ 426,222$ 268,124$
2018 2019 2020 2021 2022
Starting Fund Balance (1,061,966)$ (1,123,658)$ (893,976)$ (314,811)$ 111,411$
Operating Net (61,692)$ 229,682$ 579,165$ 426,222$ 268,124$
Ending Fund Balance (1,123,658)$ (893,976)$ (314,811)$ 111,411$ 379,535$
371 of 658
For City Council meeting of November 12, 2018 Item A17
Ordinance 130-O-18, Moving Vehicle Parking and Storage Contain Fee Increase
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 130-O-18, Amending City Code 7-2-6 (G),
Moving Vehicle Parking and Storage Containers on Public Ways
Date: November 6, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 130-O-18, which would increase
the fee to allow public parking spaces and/or other public right-of-way to be reserved for
loading and unloading of moving vehicles and storage containers without obstructing
traffic flow from $100.00 to $120.00 beginning January 1, 2019.
Livability Benefits:
Built Environment: Enhance public space
Analysis:
A moving vehicle parking and storage container fee was established with the adoption
of Ordinance 3-O-12 that became effective on April 1, 2012. This ordinance did not
indicate the permit fee, but the agenda memorandum indicated that the fee would be
$100.00. Proposed Ordinance 130-O-18 establishes the permit fee of $120.00 within
the City Code and provides police powers to the Public Works Director or his/her
designee to enforce the requirements of this ordinance.
In general, an employee spends approximately 20 minutes issuing this type of permit.
Additionally, an employee from the Traffic Division spends approximately 1.5 hours on
posting, inspecting and removing no-parking signs. The cost for this work amounts to
$108.00. An average of 350 moving van permits are issued annually. Based on past
history, raising the permit fee to $120 will generate $42,000 in FY2019, an increase of
$7,000 over previous years.
Attachments:
Ordinance 130-O-18
Memorandum
372 of 658
11/07/2018
11/08/2018
130-O-18
AN ORDINANCE
Amending Evanston City Code 7-2-6(G), “Moving Vehicle Parking and
Storage Containers on Public Ways,” To Require a Permit and Add
Police Powers
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-2-6 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(G) Moving Vehicle Parking and Storage Containers on Public Ways:
1. Purpose: The purpose of this Subsection is to allow public parking spaces
and/or other public right-of-way spaces to be reserved for loading and unloading
of moving vehicles and storage containers without obstructing traffic flow.
2. Permits and Fees: Persons must submit an application and the requisite fee to
the Director of Public Works or his/her designee in order to reserve public
parking spaces and/or other public right-of-way spaces for moving vans and
storage containers. Any such application shall include the following information:
applicant’s property address; date of the move; length of the moving vehicle; and
contact information for the applicant. Any such application shall be submitted no
less than ten (10) business days prior to the move. Any such permit shall be
valid only for the move-in or move-out date(s) specified in the application.
2. Permits Required.
a. Storage Container. No storage container shall be placed in public
parking spaces and/or public right -of-way unless a permit shall have been
first obtained from the Director of Public Works or his/her designee in order
to reserve public parking spaces and/or other public right -of-way spaces for
storage containers.
b. Moving Vehicle. A permit is required for moving vans/ vehicles in order
to reserve public parking spaces and/or other public right-of-way spaces for
moving vans/ vehicles.
373 of 658
130-O-18
~2~
3. Permit Application. Any moving vehicle and storage container permit
application shall be submitted no less than ten (10) business days prior to the
move. Any such permit shall be valid only for the move -in or move-out dates
specified in the application and cannot exceed thr ee (3) weeks.
At the time of making application for a permit, the applicant shall furnish the
following information to the Director of Public Works or his/her designee:
a. applicants property address
b. date of the move
c. length of the moving vehicle
d. contact information for the applicant
e. a weekly permit fee of $120.
3. 4. Use of Parking Spaces. Any space(s) occupied by a permit issued pursuant
to this Subsection may only be used for loading and unloading purposes. Upon
the completion of the move, the applicant shall remove any signs reserving said
space(s).
4. 5.Revocation of Permit; Public Safety. Any moving vehicle or storage
container and/or its/their use shall not pose a public safety threat and shall
comply with traffic laws and local ordinances. If, in the sole determination of the
Director of Public Works or his/her designee, a moving vehicle or storage
container poses or would pose a public safety threat, he/she may refuse to
grant such a permit, amend said permit or revoke said permit
6. Police Powers. The Director of Public Works or his/her designees shall have full
police powers to issue complaints, citations, notices to appear, and summonses
for the violation of any provision this Section.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
374 of 658
130-O-18
~3~
SECTION 4: This Ordinance shall be in full force and effect on January
1, 2019, after its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
375 of 658
For City Council meeting of November 12, 2018 Item A18
Ordinance 134-O-18, Amending “Parking in Predominately Residential Areas”
For Introduction
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 134-O-18, Amending City Code Subsections 10-4-5-2(B)(7)
and (11) “Parking in Predominately Residential Areas”
Date: November 8, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 134-O-18, amending City Code
subsections 10-4-5-2(B)(7) and (11) “Parking in Predominately Residential Areas” to
amend the permit renewal date and increase the residential parking permit
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Currently the fee for residential parking permits is $90.00. For those residents who
have their vehicle registered in Evanston and who have paid their wheel tax, the fee is
reduced by the amount of the wheel tax (currently $75.00). This brings the cost for a
permit to $15.00.
As part of the FY2019 Budget proposal, Staff recommends increasing the residential
parking permit fees to $115.00 for 2020. This would result in the residential permit
costing $30.00 for those residents who have paid their 2020 wheel tax at $85.00.
Attachments:
Ordinance 134-O-18
Memorandum
376 of 658
11/7/2018
134-O-18
AN ORDINANCE
Amending City Code Subsections 10-4-5-2(B)(7) and (11) “Parking
in Predominately Residential Areas” to Amend the Permit
Renewal Date and to Increase the Residential Parking Permit
Fee
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsections 10-4-5-2(B)(7) and (11) “Parking in
Predominately Residential Areas” of the Evanston City Code of 2012, as
amended, are hereby further amended to read as follows:
7. The application for a permit shall contain the name of the owner or operator
of the motor vehicle, residential address, the motor vehicle's make, model,
registration number, the number of the applicant's operator's permit, and the
number of the City motor vehicle license if legally required. The motor
vehicle's registration and operator's license may, in the discretion of the City
Manager, be required to be presented at the time of making said application in
order to verify the contents thereof. The owner or operator of any motor
vehicle applying for a residential parking permit shall have a valid City motor
vehicle license for the vehicle unless said license is legally not required. The
permit shall be renewed annually on or before JanuaryJuly 1, upon such
conditions and procedures as the City Manager or his/her designee shall
specify. The permit may be issued on a pro rata, by month, basis; however, all
permits issued after JanuaryJuly 1 in any year shall be valid until December
31June 30 of the succeeding same year. The permit shall be displayed in a
manner as determined and directed by the City Manager or his/her designee.
The permit shall display the City motor vehicle license number if required to
have said license, zone number and expiration date.
11. The fee of ninety one hundred fifteen dollars ($90115.00) per permit,
annually, is hereby established to cover administrative costs of permits, signs,
and related costs of the residential permit parking programs. The fee is to be
377 of 658
134-O-18
~2~
reduced by the amount of the Evanston vehicle license for those applicants
who have purchased said license. Permits issued on or after July 1 shall have
a fee of forty five fifty-seven dollars fifty cents ($45.50 $57.50).
SECTION 2: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision, and
each invalid provision or invalid application of this ordinance is severable.
SECTION 4: This Ordinance 148-O-18 shall be in full force and
effect on January 1, 2019, after its passage, approval, and publication in the
manner provided by law.
SECTION 5: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
378 of 658
134-O-18
~3~
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
379 of 658
For City Council meeting of November 12, 2018 Item A19
Ordinance 145-O-18, Amending “Parking Meter Zones”
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director;
Jill Velan, Parking Division Manager
Subject: Ordinance 145-O-18, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Date: November 11, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 145-O-18, amending various sections
of Title 10, Chapter 11, Section 12 “Parking Meter Zones” adding Sunday enforcement
from twelve o’clock (12:00) p.m. to nine o’clock (9:00) p.m., increasing the rate of all two
(2) hour meters from one dollar ($1.00) per hour to one dollar fifty cents ($1.50) per
hour, all long term meters from twenty-five cents ($.25) per hour to fifty cents ($.50) per
hour and all twenty (20) minute meters from twenty-five cents ($.25) to fifty cents ($.50)
beginning March 1, 2019 with an automatic increase to two dollars ($2.00) per hour and
fifty cents ($.50) per fifteen (15) minutes in FY 2020.
Funding Source:
The cost of replacement stickers and reprogramming the parking meters will be paid for
through the Parking Fund.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
As part of the FY 2019 Budget proposal staff recommends this increase to both help
increase the low fund balance of the Parking Fund and to increase the effectiveness of
the Demand Based Pricing Strategy that was discussed in September. In order to be
effective, the most convenient parking must be the most expensive and the least
convenient parking must be cheaper. This will help with turnover on the streets,
increasing parking availability at meters while also allowing for free or reduced cost
options in parking garages for those who do not wish to pay the increased meter price.
Memorandum
380 of 658
Page 2 of 2
It is estimated that amending the City Code would result in $1,480,600 in additional
revenue for FY 2019 with portions of it being split between the Parking Fund and the
General Fund.
Attachments:
Ordinance 145-O-18
381 of 658
11/05/2018
145-O-18
AN ORDINANCE
Amending Various Sections of Title 10, Chapter 11, Section 12
“Parking Meter Zones”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XII, “Parking Meter Zones,” of Section 10-11-12,
of the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
In accordance with Section 10-5-1 of this Title, parking meters having the
following rates, time limits, and hours of operation are to be installed on the following
streets or portions of streets or parking lots described below. Meter rates, maximum
parking time limits, and hours of operation are to be in effect on all days except
Sundays, New Year’s Day, the official Monday observance of Memorial Day,
Independence Day, Labor day, Thanksgiving Day, and Christmas Day.
SECTION 2: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(A), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(A) Two (2) hour maximum parking limit at a rate of one dollar ($1.00) one dollar
and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31,
2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00)
per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00)
P.M. Monday through Saturday and twelve o’clock (12:00) P.M. to nine o’clock
(9:00) P.M. on Sundays:
SECTION 3: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(B), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(B) Two (2) hour maximum parking limit at a rate of one dollar ($1.00) one dollar
and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31,
382 of 658
145-O-18
~2~
2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00)
per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00)
P.M. Monday through Saturday and twelve o’clock (12:00) P.M. to nine o’clock
(9:00) P.M. on Sundays:
SECTION 4: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(C), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(C) Two (2) hour maximum parking limit at rate of one dollar ($1.00) one dollar and
fifty cents ($1.50) per hour, effective March 1, 2019 through December 31,
2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00)
per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00)
P.M. Monday through Saturday and twelve o’clock (12:00) P.M. to nine o’clock
(9:00) P.M. on Sundays:
SECTION 5: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(D), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(D) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50), effective
March 1, 2019 through December 31, 2019 and commencing on January 1,
2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 6: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(D.1), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(D.1) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 7: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(E), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
383 of 658
145-O-18
~3~
(E) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 8: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(F), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(F) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 9: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(G), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(G) Twenty (20) minutes at twenty-five cents ($.25) fifty cents ($.50) fifty cents
($.50), effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50):
SECTION 10: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(H), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
SCHEDULE XII (H):
Parking Lot #3, 1700 block, Chicago Avenue
71 meters 1.$1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2.$2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
384 of 658
Eight o'clock (8:00) A.M. to Nine o'clock (9:00) P.M.
145-O-18
~4~
Monday through Saturday and twelve o’clock (12:00)
P.M. to Nine o’clock (9:00) P.M. on Sundays
Overnight Parking Permitted
Parking lot # 4, 2101-2121 Central Street:
47 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 15 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00)
P.M. to Nine o’clock (9:00) P.M. on Sundays:
Parking lot # 14, Lower level of Best Western Holiday Inn – 1501 Sherman Ave.
28 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to 5:00 o’clock (5:00) P.M.
Monday through Saturday and twelve o’clock (12:00)
P.M. to 5:00 o’clock (5:00) P.M. on Sundays
102 [meters] $1.00 per hour
Maximum limit, 4 hours
Five o’clock (5:00) P.M. to Nine o’clock (9:00) P.M.
Monday through Sunday:
385 of 658
145-O-18
~5~
Parking lot # 15, behind 716 Main Street:
29 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00)
P.M. to nine o’clock (9:00) P.M. on Sundays:
Parking lot #16, Noyes "El" station:
20 meters $0.2550 per hour
Maximum limit, 15 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M. Monday
through Saturday and twelve o’clock (12:00) P.M. to Nine
o’clock (9:00) P.M. on Sundays:
Parking lot #19, 1700/1800 Benson Avenue (69 meters):
69 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
$2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M. Monday
through Saturday and twelve o’clock (12:00) P.M. to Nine
o’clock (9:00) P.M. on Sundays:.
386 of 658
145-O-18
~6~
Parking lot #21, 1028 Central Street—Chandler-Newberger Center:
12 meters $0.2550 per hour
Maximum limit, 15 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00) P.M.
to Nine o’clock (9:00) P.M. on Sundays:
Parking lot # 24, 727 Main Street:
30 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00)
P.M. to Nine o’clock (9:00) P.M. on Sundays:
Parking lot #27, 1621 Oak Avenue:
34 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00) P.M.
387 of 658
145-O-18
~7~
to Nine o’clock (9:00) P.M. on Sundays:
Overnight Parking Permitted
Parking lot #32, 825 Hinman Avenue:
13 meters $0.2550 per twoone (2)(1) hours.
24 hours per day
Parking lot #3410, library underground garage:
41 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
9:00 a.m. to 9:00 p.m. Monday through Saturday and
twelve o’clock (12:00) P.M. to nine o’clock P.M. on
Sundays
Parking lot #38, 1010 Grove Street:
33 meters 1. $1.00 $1.50 per hour effective March 1,
2019 through December 31, 2019
2. $2.00 per hour effective January 1, 2020
388 of 658
145-O-18
~8~
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00) P.M.
to Nine o’clock (9:00) P.M. on Sundays:
No Parking, 11:00 p.m. to 5:00 a.m.
Parking lot # 51, 900 Noyes Street:
12 meters
1. $1.00 $1.50 per hour effective March 1, 2019,
through December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 3 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00)
P.M. to Nine o’clock (9:00) P.M. on Sundays:
No Parking, 11:00 p.m. to 7:00 a.m.
Parking lot #54, west side 2400—2600 Poplar Avenue:
220 meters $0.25 $0.50 per hour
Maximum limit, 15 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00)
P.M. to Nine o’clock (9:00) P.M. on Sundays:
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Parking lot # 60, 1234 Chicago Avenue:
20 meters
1. $1.00 $1.50 per hour effective March 1, through
December 31, 2019
2. $2.00 per hour effective January 1, 2020
Maximum limit, 2 hours
Eight o’clock (8:00) A.M. to Nine o’clock (9:00) P.M.
Monday through Saturday and twelve o’clock (12:00)
P.M. to Nine o’clock (9:00) P.M. on Sundays:
SECTION 11: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(I), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(I) Thirty (30) minutes at twenty-five cents ($.25) seventy-five cents ($.75) effective
March 1, 2019 through December 31, 2019 and commencing January 1, 2020
the rate will be Thirty (30) minutes at one dollar ($1.00):
SECTION 12: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 13: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 14: This Ordinance 145-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner provided by
law.
SECTION 15: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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145-O-18
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shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
391 of 658
For City Council meeting of November 12, 2018 Item A20
Ordinance 142-O-18, Amending “Parking Violation Penalties”
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director;
Jill Velan, Parking Division Manager
Subject: Ordinance 142-O-18, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking
Violation Penalties
Date: November 11, 2018
Recommended Action:
The Transportation & Parking Committee and staff recommend City Council adoption of
Ordinance 142-O-18, amending City Code Section 10-11-17, Schedule XVII, Parking
Violation Penalties increasing the fine for a street sweeping violation by thirty five dollars
($35) to seventy five dollars ($75) with a fifty dollar ($50.00) additional penalty if paid
after the expiration of twenty-one (21) days following issuance of a final determination of
liability. A policy change regarding towing procedures will accompany this change to
reduce the financial hardship and inconvenience that vehicle owners currently endure
as part of sweeping operations. Staff also recommends increasing the fine for an
expired parking meter by five dollars ($5) to twenty-five dollars ($25) effective January
1, 2019 as part of the FY2019 budget proposal.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
The Transportation and Parking Committee recommends approval of an increase to the
fine for street sweeping violations to $75 with a $50 additional penalty if paid after the
expiration of twenty-one (21) days following issuance of a final determination of liability
in addition to changes in the current vehicle towing policy. During the October 2018
meeting this proposal was discussed as the current model involves towing cars for this
violation on certain streets. Vehicle owners whose car is towed under the current policy
pay $40 to the City for the street cleaning citation, an additional $125 to the towing
company to get their vehicle back, plus any additional storage charges that may be
imposed based on how long the vehicle is at the tow lot. The current model is
extremely labor intensive for parking enforcement officers (PEO’s) and expensive and
inconvenient for vehicle owners. The committee recommended a solution to increase
Memorandum
392 of 658
the fee while eliminating the vehicle towing to alleviate the hardship this current policy
has on vehicle owners. The new enforcement model will reduce the cost to the vehicle
owner by a minimum of $90 for a violation where towing was previously enforced.
Following the adoption of this ordinance, beginning on January 1, 2019, vehicles will no
longer be towed for parking in violation of standard street sweeping operations. Towing
will remain an option only for those “special postings” where special tow zone signs are
placed on the street more than 48 hours in advance of a specific sweeping. These
special postings are sometimes necessary to clean areas where there is a significant
buildup of debris, however they are infrequent and not a part of standard weekly
sweeps.
Currently, a PEO spends an entire 8 hour shift to tow 8 cars due to the paperwork and
process involved in towing operations. While this is profitable for the towing company
as they are receiving the majority of the revenue, the city is barely covering the cost of
the PEO while also not being able to provide enforcement operations throughout the
City. The new model will more effectively address street sweeping violations while also
providing needed PEO coverage for other operations.
Data provided to the committee showed that despite increasing the fine for this violation
last year, roughly the same number of citations has been issued this year. The
committee decided to move forward with this option with the idea that they would revisit
it next year to examine the results and make any changes if necessary.
Staff is also recommending that the parking violation fine for an expired parking meter
be increased by five dollars ($5) from twenty dollars ($20) to twenty-five dollars ($25) as
part of the FY2019 proposed budget.
Attachments:
Ordinance 142-O-18
393 of 658
11/08/2018
142-O-18
AN ORDINANCE
Amending Portions of City Code Section 10-11-17, “Schedule XVII;
Parking Violation Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVII(A), “Parking Violation Penalties,” of Section
10-11-17(A), of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
(A) Twenty dollars ($20.00) Twenty-five dollars ($25.00) plus fifteen dollars ($15.00)
additional penalty if paid after the expiration of twenty-one (21) days following
issuance of a final determination of liability:
SCHEDULE XVII (A): PARKING VIOLATION PENALTIES
1. Expired parking meter 10-5-4(B)
SECTION 2: Schedule XVII(D.1), “Parking Violation Penalties,” of Section
10-11-17(D.1) of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
(D.1) Fine of forty dollars ($40.00) seventy-five dollars ($75.00) plus thirty dollars
($30.00) fifty dollars ($50.00) additional penalty if paid after the expiration of
twenty-one (21) days following issuance of a final determination of liability:
SCHEDULE XVII (D.1): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
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142-O-18
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SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
395 of 658
For City Council meeting of November 12, 2018 Item A21
Ordinance 143-O-18, Amending Wheel Tax
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Subject: Ordinance 143-O-18, Amending “Schedule of License Fees” of City Code
Section 10-8-3(A) – “Wheel Tax”
Date: November 12, 2018
Recommended Action:
City staff requests City Council adoption of Ordinance 143-O-18 amending Section 10-
8-3(A), “Schedule of License Fees”, increasing the annual license fees by $10.00.
Livability Benefits:
Innovation and Process: Support local government best practices and processes
Summary:
City budget staff has analyzed increasing the annual license fees by $10 for all wheel
tax categories. There are 22 different categories of wheel taxes. The projected overall
increase with this change is $400,000. However, only about 75% of this revenue will be
collected in FY2019. A majority of this revenue is received during the renewal period in
November and December, but the City still receives roughly 25% of the total revenue
from January through October.
Below is a breakdown of the 2017 wheel tax revenue by month. The proposed increase
will be effective for 2020 wheel tax starting November 2019. As indicated earlier, the
City expects to collect roughly 75% of the revenues at the increased price in 2019.
Memorandum
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Revenue
% of total revenue
received
January 87,317$ 3.3%
February 211,061$ 8.0%
March 64,015$ 2.4%
April 31,002$ 1.2%
May 76,609$ 2.9%
June 52,989$ 2.0%
July 28,557$ 1.1%
August 24,766$ 0.9%
September 17,222$ 0.7%
October 13,213$ 0.5%
November 538,743$ 20.4%
December 1,495,909$ 56.6%
Total 2,641,402$ 100.0%
77.0%
Below is a history of the Wheel Tax increases since its adoption in 1961.
The table on the following page shows current Wheel tax categories and prices.
397 of 658
Attachments:
Ordinance 143-O-18
398 of 658
11/05/2018
143-O-18
AN ORDINANCE
Amending “Schedule of License Fees ” of City Code
Section 10-8-3(A)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Section 10-8-3(A), “Fees Enumerated,”
under Title 10, Chapter 8, “Wheel Tax,” of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(A) Fees Enumerated. The license fees to be paid annually to the City shall be
as follows:
Motor vehicles used in the transportation of
passengers not for hire
$75.00 85.00
Antique motor vehicles more than 25 years of
age and which are driven on the highways only in
going to and returning from an antique auto show
or exhibition and registered as an antique vehicle
by the Secretary of State, State of Illinois
20.00 30.00
Automobile “dealer plates,” each
75.00 85.00
Vehicles or buses used in the transportation of
persons for hire in the City in regular scheduled
service, or using any loading or unloading zone
or space provided for the loading or unloading of
passengers within the City pursuant to a
certificate of convenience and necessity granted
by the state commerce commission
No charge
Buses:
School $75.00 85.00
Other 95.00 105.00
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Recreational vehicles:
All recreational vehicles 85.00 95.00
Motorcycles 50.00 60.00
Taxicabs or livery cabs for hire 75.00 85.00
Trailers designed to be towed by passenger
vehicles
30.00 40.00
The owner of such trailers whether same are utilized for their own
personal use or rented to other persons shall be responsible for the
payment of said fees. All trailers shall have affixed thereupon a vehicle
inspection emblem as provided under this chapter provided that only one
(1) annual inspection be required.
Duplicate $10.00
Motor trucks and tractor trailers:
Motor trucks and tractor trailers, designed for the carrying of loads, shall
be classified as to gross, tare and net weights. Such classification shall be
identified by the prefix letter on the plate which shall correspond to the
classification of the vehicles as provided by the Secretary of State, and the
license fee for such motor vehicle shall be as follows:
Gross Weight Not to Exceed Classification Fee
8,000 pounds or less
B $ 105.00
115.00
8,001 – 12,000 pounds
D 140.00
150.00
12,001 – 16,000 pounds
F 165.00
175.00
16,001 - 24,000 pounds
H 195.00
205.00
24,001 – 28,000 pounds
J 200.00
210.00
28,001 – 32,000 pounds
K 205.00
215.00
32,001 – 41,000 pounds
N 225.00
235.00
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41,001 – 45,000 pounds
P 240.00
250.00
45,001 – 50,000 pounds
R 255.00
265.00
50,001 – 59,000 pounds
S 270.00
280.00
59,001 – 64,000 pounds
T 280.00
290.00
64,001 - 73,280 pounds
V 295.00
305.00
73,281 – 77,000 pounds
X 310.00
320.00
77,001 – 80,000 pounds
Z 320.00
330.00
SECTION 2: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that
can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this ordinance is severable.
401 of 658
143-O-18
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Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
402 of 658
For City Council Meeting of November 12, 2018 Item A22
Ordinance: 148-O-18 Real Estate Transfer Tax Amendment
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Wally Bobkiewicz, City Manager
Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Ordinance 148-O-18, “Amending City Code Section 3-25-2 ‘Imposition of Tax’
to Increase the Real Estate Transfer Tax for Transactions with a Sale Price
over $1,500,000”
Date: November 7, 2018
Recommended Action:
Staff recommends City Council adoption of Ordinance 148-O-18, amending City Code
Section 3-25-2, “Imposition of Tax” to increase the Real Estate Transfer Tax for sales
with a price over $1,500,000.01. Estimated additional revenues with the implementation
of this increased real estate transfer tax are projected to equal $850,000.00 annually.
Livability Benefit:
Innovation & Process: Support local government best practices and processes.
Summary
On August 13, 2018, the City Council adopted Resolution 60-R-18 to place a binding
referendum question to the voters at the November 6, 2018 Gubernatorial General
Election. The voters approved the binding referendum which permits the transfer tax to
be amended and split up into three categories of transfer tax based on the sale price.
The real estate transfer tax will be as follows:
1. For sale prices up to $1.5 million, the tax is: $5.00 for every $1,000 of value per
transaction.
2. For sale prices from $1,500,000.01 to $5 million, the tax is: $7.00 for every $1,000 of
value, per transaction.
3. For sale prices at $5,000,000.01 or more, the tax is $9.00 for every $1,000 of value.
Memorandum
403 of 658
Legislative History
June 18, 2018
The City Manager’s Office presented different revenue generating proposals for the
2019 Budget to the City Council. City Council directed staff to further provide additional
information related to a progressive real estate transfer tax and a general increase to
the real estate transfer tax.
July 9, 2018
City staff provided the City Council with updated information related to the progressive
real estate transfer tax proposal. The City Council reviewed the information and posed
additional questions the Finance Division and the Law Department for consideration at
the July 23, 2018 City Council meeting.
July 23, 2018
City Council directed staff to move forward with the public hearing for a referendum to
increase the real estate transfer tax in a progressive manner: $5.00 for every $1,000.00
of value, or fraction thereof, per transaction up to $1.5 million; $7.00 for every $1,000.00
of value, or fraction thereof, per transaction from $1,5000,000.01 to $5 million; and
$9.00 for every $1,000.00 of value, or fraction thereof, per transaction from
$5,000,000.01 or more
August 13, 2018
City Council adopted Resolution 60-R-18 to place the question on the November 6,
2018 election ballot.
November 6, 2018
The Election results were as follows on the referendum question:
Ballots cast: 34,505
Yes: 17,022 (52.39%)
No: 15,466 (47.61%)
Attachments
Ordinance 148-O-18
404 of 658
148-O-18
AN ORDINANCE
Amending City Code Section 3-25-2, “Imposition of Tax,”
To Increase the Real Estate Transfer Tax for Sales with a Price over
$1,500,000.01
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-25-2 “Imposition of Tax” within Chapter 25 "Real
Estate Transfer Tax” of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
3-25-2. - IMPOSITION OF TAX.
A tax is imposed on the transfer of Title to real property located in the City as
evidenced by the recordation of a deed by any person or by the delivery of any deed
or assignment of interest of said real property whether investing the owner with the
beneficial interest in or legal Title to said property or merely the possession or use
thereof for any purpose or to secure future payment of money or the future transfer of
any such real property.
(A) The tax imposed shall be determined on the sale price as follows:
(A) For sale prices up to one million five hundred thousand dollars
($1,500,00.00), the tax imposed is five dollars ($5.00) for every one
thousand dollar ($1,000.00) value or fraction thereof as stated in the
declaration, per transaction .
(B) For sales prices from one million five hundred thousand dollars and one
cent ($1,500,000.01) to five million dollars ($5,000,000), the tax imposed
is seven dollars ($7.00) for every one thousand dollars ($1,000.00) of
value, or fraction thereof as stated in the declaration, per transaction,
(C) For sales prices from five million dollars and one cent ($5,000,000.01) or
more, the tax imposed is nine dollars ($9.00) for every one thousand
dollars ($1,000.00) of value, or fraction thereof, per transaction .
(DB) The term "deed" as used in this Sectio n shall mean all documents
transferring or reflecting the transfer of legal Title, equitable Title, or
both legal and equitable Title to real property, or the beneficial interest
in a land trust. Delivery of any deed shall be deemed to have occurred
when the transferee or purchaser, or his/her representative or agent,
receives possession of the deed or in the case of a land trust when the
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148-O-18
~2~
trustee receives possession of a valid assignment of a beneficial
interest.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: This Ordinance 148-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
406 of 658
For City Council meeting of November 12, 2018 Item A23
Ordinance 136-O-18, Planning & Zoning Review and Building Permits
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building and Inspection Services Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 136-O-18, Expediting Planning & Zoning Review and Building
Permits
Date: November 12, 2018
Recommended Action:
Staff recommends adoption of Ordinance 136-O-18, amending Ordinance 125-O-17
regarding the City of Evanston Permit Fee Schedule. The proposal will create an
application and fee schedules for expediting permit and plan review services.
Livability Benefits
Innovation & Process: Support local government best practices and processes
Background:
In order to accommodate customers who have a shortened time frame in which to do a
project, staff has developed a process for expedited plan review services for qualified
building construction projects. Over the years, staff has observed that there are projects
and permit/plan review customers that have condensed construction timelines and have
sought to move through the City process more quickly than the regular development
review process. Currently projects are reviewed in the order they are received through
the permit desk and there is no framework to change this process. The proposed
structure would extend the capacity of staff in two ways 1) it will allow for the addition of
funds for staff support in the Planning & Zoning office (all construction plans must be
reviewed for zoning compliance) and 2) provide additional funds to cover the costs
associated with utilizing SAFEBuilt, the building plan reviewer services utilized to
manage workload. The contemplated fee structure would fund City staff regular,
overtime compensation and SAFEbuilt fees for increased service as well as bring in
additional fees.
Memorandum
407 of 658
All projects of private property will be eligible for expedited review with the exception of
planned developments, landmarks and properties within a local historic district, and
projects exceeding the cost of $500,000. Building customer service staff will check
expedited permit review applications and construction documents for completion.
Applications will be reviewed by the appropriate staff for code review, which may
include Zoning, Building, Engineering, Fire, and Health. Contract services will be
provided where necessary to minimize impact on internal plan review operations. Once
plans are in compliance then the project will be reviewed by the Design and Project
Review Committee for recommendation to the City Council, as applicable.
Expedited review services will support building construction activities while generating
fee revenue for the City. The proposed fee for premium expedited review services is
based on a sliding scale. Exhibit A provides the proposed expedited fee schedule for
building plan reviews and zoning plan reviews. Fees for plan reviews performed by
other City staff will remain the same.
Table A provides projected permit and plan review fees using the proposed fees in
Exhibit A for Permit Application, Building Permit Fee, and Zoning Plan Review. Project
costs between $50,000 and $500,000 will generate an estimated $1,250 to over $3,000
per project for expedited review. If the City were to receive 60 applications for expedited
review then the City estimates to generate between $75,000 to $127,725 in new fee
revenue in 2019.
Table A: Projected Expedited Permit and Plan Review Fee Revenue
Fee Items $50,000 $100,000 $250,000 $500,000
Permit Application $250 $250 $250 $250
Building Permit Fee $1,359 $2,194 $3,922 $6,824
Zoning Plan Review
Fee $540 $900 $2,021 $4,043
TOTAL FEES $2,149 $3,344 $6,193 $11,116
New Revenue $1,247 $1,651 $2,129 $3,113
Expedited plan reviews will be managed by the Zoning Administrator. The Planning and
Zoning Division will coordinate the completion of expedited plan reviews within five
business days while performing regular plan reviews in a timely manner. In the summer
months when workload is heavier, these plan reviews can take four to six weeks for
staff review. Plan reviews often involve a multi-step process that includes consultation
with applicants and then revisions to the final analysis or staff review. Zoning services
include zoning analysis, plan reviews, and coordination of the approval process. This
additional service will require additional staffing to cover overtime costs for staff as well
as the proposed additional planner position (Planner I) to facilitate the review of plans
for conformance with the Zoning Ordinance.
408 of 658
SAFEbuilt, Inc. will provide expedited residential and commercial building plan reviews
for compliance with adopted building codes including plumbing, mechanical, and
electrical. SAFEbuilt is committed to a five business day turnaround time guarantee for
projects meeting requirements for expedited plan reviews. Fire, Health and Engineering
plan reviews will be completed by staff on an as-needed basis.
Attachments:
-Ordinance 136-O-18 Expediting Planning & Zoning Review and Building Permits
-Exhibit A: Expedited Permit and Plan Review Schedule
409 of 658
11/1/2018
136-O-18
AN ORDINANCE
Amending Ordinance 125-O-17 Regarding the City of Evanston
Permit Fee Schedule
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Ordinance 125-O-17, which established certain fees
relating to permits, licenses, and review or inspection procedures, is hereby
deleted in its entirety and the Permit Fee Schedule, attached hereto as Exhibit A
and incorporated herein by reference, hereby substituted in lieu thereof.
SECTION 2: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this ordinance is severable.
SECTION 4: This ordinance will be in full force and effect on
January 1, 2019.
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136-O-18
~2~
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
411 of 658
136-O-18
~3~
EXHIBIT A
PERMIT FEE SCHEDULE
412 of 658
PERMIT FEE SCHEDULE
~1~
TABLE OF CONTENTS
I BUILDING PERMIT FEES 2
II ZONING AND PLAN REVIEW FEES 4
III ELECTRICAL PERMITS 7
IV PLUMBING PERMITS 10
V WATER & SEWER PERMITS 10
VI GAS PIPING PERMITS 11
VII LAWN SPRINKLER PERMITS 11
VIII FIRE PLAN REVIEW FEES 11
IX MECHANICAL PERMIT FEES 12
X LIFT FEES 12
XI BUILDING MOVING PERMITS 13
XII BUILDING DEMOLITION PERMITS 13
XIII DRIVEWAY PERMITS 13
XIV SIGNS, AWNINGS, AND CANOPIES 13
XV MISCELLANEOUS PERMITS AND LICENSES 14
XVI TENT PERMIT FEES 15
XVII ANNUAL PERMIT FEES 15
XVIII PENALTY FEES 15
XIX WAIVER OF BUILDING PERMIT FEES 15
413 of 658
PERMIT FEE SCHEDULE
~2~
I. BUILDING PERMIT FEES:
A. BASIS OF BUILDING PERMIT FEES: For the purpose of determining a
basis for computing building permit fees, the established cost of construction shall be
determined by the Director of Community Development as follows:
1. The Director of Community Development will accept an estimate
furnished to him by the applicant for the permit at the time of the application.
2. In every instance where a building permit is issued with a
construction valuation of one hundred thousand dollars ($100,000.00) or more, the
property owner and general contractor shall provide to the City at the conclusion of
construction a sworn contractor's statement indicating the full and final construction cost
of the project, less land cost. Upon presentation of said sworn statement, any permit
fees due the City for costs over and above the cost-valuation submitted as construction
valuation on the permit application form shall be immediately paid to the City. In cases
of a construction cost less than the estimated valuation, the City shall refund the
difference to the property owner or general contractor.
3. In cases of estimated construction valuation of less than one
hundred thousand dollars ($100,000.00), the property owner and general contractor
shall submit a sworn contractor's statement upon the written request of the Director of
Community Development.
4. In cases of dispute of valuation, the owner shall produce, upon
request of the Director of Community Development, copies of all contracts, change
orders, and final waivers of lien for the subject building which may be submitted, at the
discretion of the Director, to an architectural firm for review and a written cost opinion.
Fees for the said review are to be paid by the property owner. Upon completion of the
review, the Director shall render a final ruling as to fees due or to be refunded.
5. No final Certificate of Occupancy shall be issued until said sworn
statement is submitted, and permit fees adjusted accordingly, and such fees and all
costs, e.g., those relating to valuation disputes, are paid.
6. The plan review fee will be assessed on refunded permits or
withdrawn projects.
7. The following fee structure includes first and second plan reviews.
If a third and any subsequent review is required prior to permit issuance, a fee of ten
percent (10%) of the original fee shall apply to the final cost per additional review. A
post permit plan review shall be assessed at one hundred percent (100%) of the original
fee.
B. FEES FOR BUILDING PERMITS: The Fee to be charged for permits authorized by
the City Code shall be paid to the City Collector and shall be paid as provided herein. No
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permit or amendment thereto shall be issued without the fee being paid. Pursuant to
Section 105.5 of the 2012 International Building Code as amended by City Code Section 4-
2-2, a building permit shall, without further action by the City, automatically expire and be
rendered null, void and of no further force or effect, if the permit holder does not begin work
authorized by the permit within one-hundred and eighty (180) calendar days of permit
issuance, unless an extension is granted in accordance with Subsection 2 of Section 105.5
of the 2012 International Building Code as amended by City Code Section 4-2-2. A fee of
fifty percent (50%) of the original cost of permit shall be charged for reinstatement of permit;
provided, however, that in no case shall a permit be issued or renewed for a fee less than
fifty dollars ($50.00). Applicants who wish to have an expedited review process may
submit an application for expedited review along with the expedited building permit fees as
provided herein. All building activity of private property will be eligible for expedited review
with the exception of planned developments, landmarks and properties within a local
historic district, and building activity exceeding the cost of five-hundred thousand dollars
($500,000.00). An application fee of two-hundred and fifty dollars ($250.00) and expedited
zoning and plan review fee as provided in Section II shall be charged for expedited permit
review.
1. The fee for cost of work valuation of less than or equal to one
million dollars ($1,000,000.00) shall be as follows:
Building Permit Fees (Title 4, Chapter 2):
Estimated
Construction Cost
Regular Permit Fees Expedited Permit Fees
1 - 100 $ 28.00 $ 84.00
101 – 1,000 $ 48.00 $ 142.00
1,001 – 2,000 $ 64.00 $ 186.00
2,001 – 4,000 $ 88.00 $ 251.00
4,001 – 6,000 $ 124.00 $ 347.00
6,001 – 8,000 $ 160.00 $ 440.00
8,001 – 10,000 $ 196.00 $ 529.00
10,001 – 12,000 $ 230.00 $ 610.00
12,001 – 16,000 $ 293.00 $ 762.00
16,001 – 20,000 $ 357.00 $ 910.00
20,001 – 50,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $21.50 for each
additional $1,000 (or part of)
50,001 – 150,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $18.50 for each
additional $1,000 (or part of)
150,001 – 300,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $15.50 for each
additional $1,000 (or part of)
300,001 – 500,000 $ 357.00 plus $13.50 for each
additional $1,000 (or part of)
$ 714.00 plus $13.50 for each
additional $1,000 (or part of)
500,001 – $ 357.00 plus $13.50 for each Not Applicable
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1,000,000 additional $1,000 (or part of)
1,000,001 and
above
$17.50 for each additional
$1,000 (or part of)
Not Applicable
The fee shall be three hundred fifty-seven dollars ($357.00) plus thirteen dollars and fifty
cents ($13.50) for each additional one thousand dollars ($1,000.00), or part of one
thousand dollars ($1,000.00), of cost of work valuation over twenty thousand dollars
($20,000.00) until one million dollars ($1,000,000.00).
2. The fee for cost of work valuation greater than one million dollars
($1,000,000.00) shall be seventeen dollars and fifty cents ($17.50) for each one
thousand dollars ($1,000.00), or part of one thousand dollars ($1,000.00), of cost of
work over one dollar ($1.00).
C. FENCE FEES: The fee for a permit to erect or install a fence shall be
computed at the rate of twenty dollars ($20.00) for the first one hundred lineal feet (100’)
or fraction thereof plus six dollars ($6.00) for each additio nal one hundred feet (100’) or
fraction thereof.
II. ZONING AND PLAN REVIEW FEES
A. Plan review fee shall be based upon building floor area, computed in square feet
from the exterior dimensions of length and width of each floor, including all
basements, cellars, garages, and storage areas. A minimum non-refundable fee
of twenty-five dollars ($25.00) shall be charged at the time of submission for all
residential projects. A minimum non-refundable fee of one-hundred dollars
($100.00) shall be charged at the time of submission for all commercial projects.
These fees shall be credited towards the final cost of plan reviews. Applicants
who wish to have an expedited review process may submit an application for
expedited review along with the expedited plan reviews fees as provided herein.
An application fee and building permit fee as provided in Section I shall be
charged for expedited plan review.
B. PLAN REVIEW FEES:
Work Value Plan Review Fee Expedited Plan
Review Fee
$ 0 - $ 9,999 $ 25.00 $ 150.00
$ 10,000 - $ 49,999 $ 50.00 $ 300.00
$ 50,000 - $ 99,999 $ 90.00 $ 540.00
$ 100,000 - $ 149,999 $ 150.00 $ 900.00
$ 150,000 - $ 199,999 $ 200.00 $ 1200.00
$ 200,000 - $ 499,999 $ 0.002310 * $ 0.008085 *
$ 500,000 - $ 999,999 $ 0.002156 * Not Applicable
$ 1,000,000 - $ 1,499,999 $ 0.001848 * Not Applicable
$ 1,500,000 - $ 1,999,999 $ 0.001386 * Not Applicable
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Work Value Plan Review Fee Expedited Plan
Review Fee
$ 2,000,000 - $ 2,999,999 $ 0.001232 * Not Applicable
$ 3,000,000 - $ 3,999,999 $ 0.001078 * Not Applicable
$ 4,000,000 - $ 4,999,999 $ 0.000924 * Not Applicable
$ 5,000,000 - $ 9,999,999 $ 0.000770 * Not Applicable
$10,000,000 - and above $ 0.000616 * Not Applicable
* Where a fee multiplier is given, the Plan Review Fee is computed as the product of the
appropriate fee multiplier and the work value.
C. ZONING ANALYSIS FEE:
For zoning analyses of proposed construction of 0-10,000 square feet, the fee shall be
one-hundred ten dollars ($110.00). For proposed construction of more than 10,000
square feet, the fee shall be one hundred sixty-five dollars ($165.00). Said fee(s) shall
not apply to City proposals. The fee for a zoning analysis on a revised proposal shall be
the same as the fee for the initial proposal. The fee for zoning analyses done pursuant
to an application for a building permit for which a permit is subsequently issued may be
deducted from the building permit fee.
D. CONSULTANT PLAN EXAMINATION:
Fees hereby established shall not be applied to plan reviews to be conducted by
agencies other than the Department of Community Development when such review is
recommended by the Director. The applicant will pay to the City of Evanston such fees,
as set by that agency and approved by the City Council.
E. MINIMUM INSPECTION/ REINSPECTION FEES:
The minimum charge for any required trade (structural, mechanical, electrical or
plumbing inspection) shall be forty-five dollars ($45.00). There shall be a minimum
reinspection fee of forty-five dollars ($45.00) for each subsequent inspection. A
minimum fee for missed inspection for any required trade or failure to cancel a
scheduled inspection within twenty-four hours (24) of the inspection shall be forty-five
dollars ($45.00) for each inspector.
F. CERTIFICATE OF OCCUPANCY:
The fee for a final Certificate of Occupancy for residential buildings shall be twenty
dollars ($20.00) for each residential dwelling unit. The fee to be charged for all other
uses shall be fifty dollars ($50.00). The fee to be charged for a Certificate of Occupancy
for part of a residential building (Temporary Certificate of Occupancy) shall be twenty
dollars ($20.00) in addition to the fee for the final Certificate of Occupancy. A Temporary
Certificate of Occupancy for a portion of any commercial and/or institutional industrial
building shall be one hundred twenty-five dollars ($125.00) for thirty (30) days.
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G. ZONING BOARD OF APPEALS FEES:
Any application for a special use, a variation, or a unique use, shall be accompanied by
a fee according to the following schedule:
Special and Unique Use Application Fees
Planned Development
or Planned
Development
Amendment
$6,000.00
Planned Development
Major Adjustment
$2,200.00
Planned Development
Minor Adjustment or
Amendment for
Extension
$1,000.00
Zoning Analysis $1,000.00
Hospital Uses $1,210.00
Drive-in Uses $1,500.00
Special or Unique Uses $660.00
Substitution for an
existing special use
$ 440.00
Variation Application Fees
All major and family necessity variations for single family and two family
dwellings
$385.00
All major and family necessity variations for uses other than single family
and two family dwellings
$660.00
All minor and fence variations $275.00
All major variations sought after commencement of construction $1,650.00
The specified fee shall be applicable to each special use or variation included in an
application except that any application for variations for an owner occupied residence
within the R1, R2, or R3 Districts shall require only the applicable fee for a single
variation and any applicable fee for a special use.
H. ZONING AMENDMENT FEES:
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Any petition for amendment to the text or map of the Zoning Ordinance shall be
accompanied by a fee of one thousand one hundred dollars ($1,100.00).
I. FEES FOR REQUEST FOR CERTIFICATES OF ZONING COMPLIANCE:
Any application for a Certificate of Zoning Compliance pursuant to Section 6-3-2 of the
Zoning Ordinance shall be accompanied by the following fees.
Major Home Occupation Permits $110.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of 0-10,000 square feet.
$ 110.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of more than 10,000 square feet.
$ 165.00
Notwithstanding the previous schedule, in instances where the application for a Certificate
of Zoning Compliance is accompanied by a request for a zoning analysis the fee provisions
of II C, “Zoning Analysis Fee” shall supersede the fee provisions of this item II J.
J. PLAT APPROVAL FEES:
Fees for City Council approval of plats of subdivision or consolidation shall be three
hundred thirty dollars ($330.00) per plat.
K. ZONING FEE WAIVER:
Notwithstanding the fee schedule set forth in II.G and II.H supra, the City Council shall
have the authority to waive in whole or in part any fee or deposit for any hearing before
the Zoning Administrator, Plan Commission or Zoning Board of Appeals, for referrals by
any governmental agency, or for any other party when such fee would present hardship.
An applicant for such a hardship waiver must present his request in writing to the
Committee of the Whole outlining the degree of such hardship. Consideration may be
given, among other reasons, to the extent to which the hardship was created by Council
action, and the financial state of the applicant.
L. APPEALS:
Any appeal of an order or final decision made by the Zoning Administrator shall be
accompanied by a fee of two hundred seventy-five dollars ($275.00).
III. ELECTRICAL PERMIT FEES:
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A. BASIS FOR FEES:
Electrical fees shall be computed according to circuits and amperes. The term “circuit”
as used in the current National Electrical Code, shall mean ant set of branch wiring
conductors which have been extended from a distribution center, and which may be
utilized for the transmission of electrical energy. A minimum inspection fee in
accordance with Section II-E hereof shall also be added.
1. In all use groups as defined in the current Adopted Electrical Code
of the City of Evanston, the inspection fee for each nominal 15-ampere or 20-ampere
two-wire branch circuit, Including fixtures, sockets or receptacles shall be:
B. ELECTRICAL PERMIT FEES: (Title 4, Chapter 7)
Circuits 15 Amperes 20 Amperes 30 Amperes 40 Amperes 50 Amperes
1 $ 12.00 $ 15.00 $ 24.00 $ 30.00 $ 36.00
2 $ 22.00 $ 29.00 $ 44.00 $ 58.00 $ 66.00
3 $ 30.00 $ 41.00 $ 60.00 $ 82.00 $ 90.00
4 $ 40.00 $ 53.00 $ 80.00 $106.00 $120.00
5 $ 48.00 $ 65.00 $ 96.00 $130.00 $144.00
6 $ 56.00 $ 75.00 $112.00 $150.00 $168.00
7 $ 64.00 $ 84.00 $128.00 $168.00 $192.00
8 $ 69.00 $ 94.00 $138.00 $188.00 $207.00
9 $ 78.00 $101.00 $156.00 $202.00 $234.00
10 $ 84.00 $110.00 $168.00 $220.00 $252.00
11 $ 89.00 $118.00 $178.00 $236.00 $267.00
12 $ 95.00 $124.00 $190.00 $248.00 $285.00
13 $ 98.00 $132.00 $196.00 $264.00 $294.00
14 $103.00 $140.00 $206.00 $280.00 $309.00
15 $110.00 $146.00 $220.00 $292.00 $330.00
16 $115.00 $152.00 $222.00 $304.00 $333.00
17 $118.00 $157.00 $236.00 $314.00 $354.00
18 $123.00 $165.00 $246.00 $330.00 $369.00
19 $125.00 $171.00 $250.00 $342.00 $375.00
20 $128.00 $176.00 $256.00 $352.00 $384.00
21 $130.00 $182.00 $260.00 $364.00 $390.00
22 $133.00 $189.00 $266.00 $378.00 $399.00
23 $134.00 $198.00 $268.00 $396.00 $402.00
24 $138.00 $204.00 $276.00 $408.00 $414.00
25 $143.00 $210.00 $286.00 $420.00 $429.00
Additional 15 or 20 amperes:
26-50 $ 9.00 each additional circuit
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51-75 $ 8.00 each additional circuit
76-100 $ 6.00 each additional circuit
over 100 $ 4.00 each additional circuit
Additional 30 or 40 amperes:
26-50 $18.00 each additional circuit
51-75 $16.00 each additional circuit
76-100 $12.00 each additional circuit
over 100 $ 8.00 each additional circuit
Additional 50 amperes:
26-50 $27.00 each additional circuit
51-75 $24.00 each additional circuit
76-100 $18.00 each additional circuit
over 100 $12.00 each additional circuit
C. The Inspection fee for the inspection of each electric motor or current-
consuming device shall be as follows:
One HP or larger $ 19.00
Each additional motor $ 8.00
Heating device $ 19.00
Each additional heating device $ 8.00 + .55 per KW
D. The fees for the inspection of electrical interior communication systems
and burglar and shall be as follows:
Low voltage burglar, communication systems $ 30.00
The plan review fees for low voltage fire alarms are conducted by agencies other than the
Department of Community Development. The applicant will pay fees as set by that
agency. The plan review fees are in addition to the permit fees set forth in this ordinance.
E. Permit fees for new services shall be as follows:
60-ampere service $ 21.00
each additional meter $ 12.00
100-ampere service $ 30.00
each additional meter $ 12.00
200-ampere service $ 38.00
each additional meter $ 12.00
400-ampere service $ 45.00
each additional meter $ 12.00
600-ampere service $ 80.00
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each additional meter $ 12.00
800-ampere service $ 120.00
each additional meter $ 12.00
1000-ampere service $ 150.00
each additional meter $ 12.00
1200-ampere service $ 200.00
each additional meter $ 12.00
1400-ampere service $ 240.00
each additional meter $ 12.00
1600-ampere service $ 260.00
each additional meter $ 12.00
1800-ampere service $ 300.00
each additional meter $ 12.00
For service ampere rating other than those
listed, fee will be for each additional 100
amperes or fraction
$ 20.00
1. Feeders: Feeders installed or increased in amperage on a separate
installation shall be the same as service fees above.
2. New wires: Changing, moving, or altering any wiring apparatus,
machinery or device in any way where new wires of a different size or, of a greater or
lesser length, are installed, shall be classed as new work and a fee covering such work
shall be required in accordance with the foregoing fee schedules.
IV. PLUMBING PERMIT FEES:
The fees for permits for the installation, alteration or extension of a plumbing system shall be:
1. Replacement of fixtures * $ 10.00 each
2. New installation of fixtures * $ 15.00 each
3. Water service or any alterations -
each unit or floor
$ 25.00
4. Hot water heaters, new or
replacement
$ 25.00 each
* Definition of Fixture: Any device having either a water supply or drain connected to the
plumbing system.
A minimum inspection fee in accordance with Section II-E hereof shall also be added.
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V. WATER & SEWER - PERMITS:
The fee to be charged for sewer installation and repairs shall be as follows:
Sewer repair $ 45.00
Water Service repair $ 45.00
Swimming pools $ 40.00
Sewer tap per 1.0 inch $ 7.00
Sewer Installation - first 50 $ 45.00
Each additional 50 feet (or fraction thereof) $ 15.00
Basins - per basin $ 45.00
VI. GAS PIPING - PERMITS:
The fee for permits for installation of gas piping shall be twenty-five dollars ($25.00) for
the first (25) lineal feet, plus ten dollars ($10.00) for (25) lineal feet or fraction thereof.
VII. LAWN SPRINKLERS - PERMITS:
The permit fee for lawn sprinkling systems shall be thirty dollars ($30.00) plus one dollar
($1.00) per head.
VIII. FIRE PLAN REVIEW FEES:
The following fee structure shall include the first plan review, a re-review, permit and
system acceptance testing. If a third review and subsequent review is required, a fee of
fifty percent (50%) of the original fee shall be applied to the final cost.
The permit fees for fire related systems are as follows:
Sprinkler System Permit and Plan Review Fee
1 to 5 heads $100.00
6 to 20 heads $200.00
21 to 100 heads $350.00
101 to 200 heads $500.00
201 to 300 heads $600.00
Over 300 heads $700.00 + $1 per sprinkler head over 300
Fire Pump Review and Permit Fees (If not part of system)
Flat Fee of $200.00
Standpipe Fees (If not part of system)
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Flat Fee of $200.00
Gas Suppression Systems
1 to 50 pounds $225.00
51 to 100 pounds $350.00
101 to 200 pounds $450.00
Over 200 pounds $600 plus $.50 cents per pounds over 200
Fire Alarm System Permit Fee and Plan Review Fee
1 to 10 devices $200.00
11 to 25 devices $300.00
26 to 50 devices $425.00
51 to 75 devices $550.00
Over 75 devices $700.00 plus $5 per device
Wet Chemical Kitchen Hood Suppression System
Per hood $225.00
IX. MECHANICAL PERMIT FEES:
A. Fee based on mechanical contract price:
Value of Contract More Than Less Than Fee
$ 0.00 $ 500.00 $ 20.00
$ 501.00 $ 1,000.00 $ 30.00
$ 1,001.00 $ 3,000.00 $ 45.00
$ 3,001.00 $ 5,000.00 $ 60.00
$ 51001.00 $10,000.00 $112.00
$10,001.00 $25,000.00 $256.00
$25,001.00 $50,000.00 $500.00
Above $50,000.00 add $ 10.00 per $ 1,000.00
B. New or Replacement Furnace or A/C Unit: $40.00
C. New or Replacement Boiler: $40.00
D. New or Replacement Process Equipment: $40.00
X. LIFT FEES:
A. ELEVATORS (NEW AND EXISTING):
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1. Five stories and under: $70.00 each elevator per year (two semi-
annual inspections).
2. Over five stories: $120.00 each elevator per year (two semi-annual
inspections).
B. ESCALATORS: $70.00 each escalator per year (two semi-annual
inspections).
C. HELICOPTER USAGE FOR CONSTRUCTION: Five hundred dollar
($500.00) fee plus any costs incurred by the City for public safety.
XI. BUILDING MOVING PERMIT:
The fees will be assessed at the cost of city services.
XII. BUILDING DEMOLITION PERMITS:
The fee for demolition permits shall be computed on the cubic volume of the building or
structure to be demolished as follows:
Fifty dollar ($50.00) basic fee plus fifty dollars ($50.00) for each one thousand (1,000)
cubic feet of volume for commercial and residential structures and fifty dollar ($50.00)
basic fee plus ten dollars ($10.00) for each additional cubic foot of volume for accessory
structures. The cubic volume shall include the basement and/or cellar.
BONDS (Demolition Permit): No demolition contractor shall perform work within the City
unless, prior thereto he shall have filed in the Office of the City Clerk liability and surety
of performance bonds in the sum of $150,000 to $300,000 in a form approved by the
Corporation Counsel, upon sureties approved by the City Clerk. Any permits will be
conditioned upon the applicant’s prior indemnification of the City from all claims arising
out of work performed in the City by virtue of any permit issued to the demolition
contractor, or by the Department of Community Development, and conditioned upon the
restoration of any portion of public right-of-ways or excavations made by the permittee
or at its direction to a safe and presentable condition. Such restorations shall be
maintained in good order for a reasonable period thereafter.
XIII. DRIVEWAY PERMITS:
The fee for driveway permits shall be twenty-five dollars ($25.00) for residential
buildings and fifty dollars ($50.00) for all other driveways. "Residential buildings" are
defined in the Zoning Ordinance.
XIV. SIGNS, AWNINGS, AND CANOPIES:
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A. SIGN PERMIT FEES:
1. Non-illuminated Signs (unless temporary): $21.00
2. Illuminated Signs & Scoreboards: $25.00 plus $0.20 per sq. ft. of gross
surface area of each face thereof.
3. Temporary Signs: $20.00
4. Marquees, Fixed Canopies and Fixed
Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
5. Retractable Canopies, Fixed Awnings, and
Retractable Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
B. ANNUAL SIGN INSPECTION FEE:
Signs, Awnings with signage, and Canopies: Any sign, awning with signage, or canopy
with signage, having a total surface area less than or equal to twenty-six square feet is
subject an eleven dollar ($11.00) annual fee. The annual fee for any sign, awning with
signage, or canopy with signage, having a total surface area more than twenty-six
square feet is seventeen dollars ($17.00).
Illuminated Signs, Awnings and Canopies: Any illuminated sign, awning or canopy is
subject to an annual surcharge of three dollars ($3.00) is addition to any fee based upon
surface area.
C. APPEALS FOR VARIATION FROM SIGN ORDINANCE: $175.00
D. SIGN PENALTY FEES:
If the annual sign fees are not paid within (60) days of date of renewal, the City of
Evanston reserves the right to double the annual fees. If the annual fee is not paid
within (120) days of the date renewal, the annual fee will be tripled.
XV. MISCELLANEOUS PERMITS AND LICENSES:
A. STATIONARY ENGINEERS AND WATER TENDERS LICENSE: The fee to
be charged for the original license and for the annual renewal license shall be as follows:
Stationary Engineer $ 50.00 annually
B. CONTRACTORS REGISTRATION/LICENSE FEES:
The fee to be charged for the original license and for the annual renewal license shall
be as follows:
Building Contractors $ 100.00
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Building General Contractors $ 125.00
C. TANK PERMITS:
The fee for installation of tanks to be used for the storage or handling of flammable
liquids and chemicals shall be eleven dollars ($11.00) for each one thousand (1,000)
gallons of capacity. The minimum fee for a tank removal is twenty-two dollars ($22.00).
XVI. TENT PERMIT FEES: $30.00
XVII. ANNUAL PERMIT FEES:
A. The fees to be charged for annual permits issued for a twelve (12) month
period for minor repairs and additions to existing installations shall be as follows:
Electrical $400.00
Plumbing $400.00
Carpentry $400.00
XVIII. PENALTY FEES:
If work is commenced without a permit having been obtained, the permit fee shall be
increased by seventy-five percent (75%) or two hundred fifty dollars ($250.00),
whichever is greater.
XIX. WAIVER OF BUILDING PERMIT FEES:
Notwithstanding the fees set forth in Sections I, III, IV, V, VI, VII, IX, and X hereof, the
City Council shall have the authority to waive in whole or in part any fees or deposit for
any building permit for any governmental agency, or for any other party when such fee
would present a substantial hardship. An applicant for such a hardship waiver must
present his request in writing to the Planning & Development Committee outlining the
degree of such hardship. Consideration may be given, among other reasons, to the
extent to which the hardship was created by the Council action, and the financial state
of the applicant.
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For City Council meeting of November 12, 2018 Item A24
Ordinance 135-O-18, Amending Hotel-Motel and Vacation Rental Tax – B&B
For Introduction
To: Honorable Mayor and Members of City Council
Administration and Public Works Committee
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 135-O-18, Amending Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” to Add Bed and Breakfast Establishments
Date: November 12, 2018
Recommended Action:
Staff recommends adoption of Ordinance, 135-O-18, amending Section 3-2-4 “Hotel-
Motel and Vacation Rental Tax” to add Bed and Breakfast Establishments.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
The City adopted Ordinance 160-O-17 to establish the Hotel-Motel and Vacation Rental
Tax. The tax is imposed for the use of short-term renting, leasing or letting of rooms in
the City. The amendment will subject bed and breakfast establishments to the same tax
as motels, hotels and vacation rental properties. Title 8, Chapter 19 of the City Code
defines “Bed and Breakfast” as an, “An owner-occupied, single-family or two-family
dwelling providing accommodations for a charge to the public with no more than five (5)
guest rooms for rent, in operation more than ten (10) nights in a twelve (12) month
period. Only the breakfast meal may be provided to registered guests. The service of
food to the public for a charge is otherwise prohibited. Bed and breakfast
establishments shall not include motels, hotels, boarding houses, or food service
establishments.” The business operator is the responsible party that will collect the tax
required by the ordinance from users.
Attachments:
Ordinance 135-O-18
Memorandum
428 of 658
11/8/2018
135-O-18
AN ORDINANCE
Amending Section 3-2-4 “Hotel-Motel and Vacation Rental Tax” to Add
Bed and Breakfast Establishments and Amend the Definition of
“Hotel” and “Motel” to Reduce the Number of Rooms to Qualify an
Establishment
WHEREAS, the City of Evanston (“City”), as a home rule unit of local
government as provided by Article VII, Section 6 of the Illinois Constitution of
1970 has the authority to exercise any power and perform any function pertaining to
its government and affairs except as limited by Article VII, Section 6 of the Illinois
Constitution of 1970; and
WHEREAS, pursuant to its home rule powers and Section 8-11-6a of
the Illinois Municipal Code, 65 ILCS 5/8-11-6a, the City may enact a tax based on
the use of a hotel or motel room or similar facility; and
WHEREAS, pursuant to said authority and the City’s home rule
powers, the City has determined to amend Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” of the City of Evanston Code of 2012, as set forth in this Ordinance,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-2-4 “Hotel-Motel and Vacation Rental Tax” of the
Evanston City Code of 2012, as amended, is hereby further amended to fully replace
the Section with the text provided below:
3-2-4. - HOTEL-MOTEL, BED AND BREAKFAST ESTABLISHMENTS, AND
VACATION RENTAL TAX.
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3-2-4-1. - DEFINITIONS.
(A) "Hotel" and "motel" shall mean and refer to every building or structure kept, used,
maintained, advertised and held out to the public to be a place where lodging or
lodging and food, or apartments, or suites, or other accommodations are offered for a
consideration to guests, which does not include vacation rental units separately
defined below, in which four ten (410) or more rooms, apartments or suites, or other
accommodations are used for the lodging or lodging and food for such guests. A
building or structure, such as a convention center, or executive conference facility, not
open to the public but otherwise meeting the criteria set forth in the previous sentence,
shall be subject to the hotel-motel tax.
(B) "Operator" shall mean and refer to persons engaged in the business of selling or
reselling the right to occupy hotel , motel and/or vacation rental unit accommodations,
whether online, in person or otherwise to the public. For bed and breakfast
establishments, the term “operator” shall mean t he owner of the bed and breakfast
establishment, or the owner's agent, who is required to reside in the bed and bre akfast
establishment, or on contiguous property.
(C) "Person" means any natural person, receiver, administrator, executor, conservator,
assignee, trust in perpetuity, trust, estate, firm, co -partnership, joint venture, club,
company, business trust, domest ic or foreign corporation, association, syndicate,
society, or any group of individuals acting as a unit, whether mutual, cooperative,
fraternal, nonprofit, or otherwise. Whenever the term "person" is used in any clause
prescribing and imposing a penalty, the term as applied to associations shall mean the
owners or part -owners thereof, and as applied to corporations shall mean the officers
thereof.
(D) “Vacation Rental Unit” means a dwelling unit or a habitable unit that is offered for
rent, lease or hire that is rented, leased or hired for which an owner or operator
receives consideration from a person and that person has the right to use, occupy or
possess the dwelling unit or habitable unit for said period .
(E) “Bed and Breakfast Establishment” means an owner-occupied, single-family or two-
family dwelling providing accommodations for a charge to the public with no more than
five (5) guest rooms for rent, in operation more than ten (10) nights in a twelve (12)
month period. Only the breakfast meal may be provided to registered guests. The
service of food to the public for a charge is otherwise prohibited. Bed and breakfast
establishments shall not include motels, hotels, boarding houses, or food service
establishments.
3-2-4-2. - TAX IMPOSED.
A tax is hereby levied and imposed upon the use and privilege of renting, leasing,
or letting of rooms in a motel , hotel, bed and breakfast establishment, or vacation
rental in the City at a rate of seven and one -half percent (7.5%) of the gross rental
receipts from such rental, leasing or letting. The ultimate incidence of, and liability for,
payment of said tax shall be borne by the user, lessee or tenant of said rooms or
vacation rental unit. The tax herein levied shall be in addition to any and all other
taxes. It shall be the duty of every owner, manager, and/or operator of hotel , motel,
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bed and breakfast establishment, or vacation rental unit accommodations to secure
said tax from the user, lessee or tenant of the hotel , motel, bed and breakfast
establishment, or vacation rental unit accommodations and issue payment to the City.
3-2-4-3. - PAYMENT AND COLLECTION.
The owner and operator of each hotel , motel, bed and breakfast establishment, or
vacation rental unit and the person to whom the license to operate said business hotel
or motel shall have been issued by the City, shall bear, jointly and severally, the duty
to collect the tax from each user, lessee or tenant of rooms in such hotel , motel, bed
and breakfast establishment, or vacation rental unit. Every person required to collect
the tax levied by ordinance shall secure said tax from the user, lessee or tenant of a
room(s) or vacation rental unit at the time that he/she collects the price, charge or rent
to which it applies.
3-2-4-4. - ADMINISTRATION AND ENFORCEMENT.
The City Manager or his/her designee is hereby designated as the administration
and enforcement officer of the tax hereby imposed on behalf of the City. It shall be the
responsibility and duty of the City Manager or his/her designee to collect all amounts
due the City from the owners, operators and licensees of the businesses subject to
this tax motels and hotels within the City.
A sworn quarterly hote l, motel, bed and breakfast establishment, and vacation rental
occupancy tax return shall be f iled by each owner, operator or licensee of each hotel ,
motel and vacation rental in the City with the City Manager or his/her designee, on
forms prescribed by him/her, showing all receipts from each renting, leasing or letting
of rooms or vacation rental units during the preceding three (3) months. The dates
upon which said quarterly returns are to be filed shall be provided by rules and
regulations promulgated by the City Manager or his/her designee.
Each return shall be accompanied by payment to the City of all taxes due and owing
for the quarter covered by the return.
The City Manager or his/her designee, or any person certified by him/her as his/her
deputy or representative, may enter the premises of any hotel , motel, bed and
breakfast establishment, or vacation rental for the purposes of inspection and
examination of its books and records for the proper administration of this Section, and
for the enforcement of collection of the tax hereby imposed. It is unlawful for any
person to prevent, hinder or interfere with the City Manager or his/her designee or
his/her duly authorized deputy or representative in the discharge of his/her duties
hereunder.
3-2-4-5. - ENFORCE PAYMENT OF TAX.
(A) Failure to Pay. Whenever any person shall fail to pay any taxes herein provided, or
when any owner, operator or licensee of a hotel , motel, bed and breakfast
establishment, or vacation rental in the City shall fail to collect the tax hereby imposed
431 of 658
135-O-18
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from any person who has the ultimate liability for paymen t of the same, the
Corporation Counsel shall, upon request of the City Manager or his/her designee,
bring or cause to be brought an action to enforce the payment of said tax on behalf of
the City in any court of competent jurisdiction.
If the City Manager, after a hearing held by or for him/her, shall find that any hotel ,
motel or vacation rental owner, operator or licensee has willfully evaded his/her
responsibility to collect the tax imposed by this Section, he /she may suspend or
revoke all City licenses held by such tax evader. Said person shall have an
opportunity to be heard at such hearing, to be held not less than five (5) days after
notice of the time and place thereof, addressed to him/her at his/her last known place
of business. Any suspension or conviction resulting from such hearing shall not relieve
or discharge any civil liability for nonpayment of the tax due.
(B) Interest and Penalties. In the event of failure by any hotel , motel, bed and
breakfast establishment, or vacation rental owner, operator or licensee to collect and
pay to the City Manager or his/her designee the tax required hereunder within thirty
(30) days after the same shall be due, interest shall accumulate and be due upon said
tax at the rate of one percent (1%) per m onth. In addition, a penalty of ten percent
(10%) of the tax and interest due shall be assessed and collected against any hotel or
motel owner, operator or licensee who shall fail to collect and remit the tax imposed by
this Section.
3-2-4-6. - DISPOSITION OF TAX MONEYS.
All proceeds resulting from the imposition of the tax under this Section, including
interest and penalties, shall be paid to the City Collector and shall be credited to and
deposited in the General Fund of the City.
3-2-4-7. - EXEMPTION.
The tax imposed under Subsection 3-2-4-2 of this Section shall not apply to the
renting, leasing or letting of accommodations in a hotel, motel or vacation rental to
permanent residents. For the purpose of this Section a "permanent resident" means
any person who occupies or has the right to occupy any room or rooms in the hotel or
motel for at least thirty (30) consecutive days. If a hotel, motel or vacation rental
provides accommodations for both permanent residents and other guests, the rental
obtained from permanent residents shall not be included in the computation of the tax
due.
3-2-4-8. - PENALTY.
Any person found guilty of violating , disobeying, omitting, neglecting or refusing to
comply with or resisting or opposing the enforcement of any provision of this Section,
except when otherwise specifically provided, shall be fined not less than two hundred
and fifty dollars ($250.00) for t he first offense, and not less than seven hundred and
fifty dollars ($750.00) for the second and each subsequent offense in any one hundred
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135-O-18
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eighty (180) day period; each day of violation shall constitute a separate and distinct
offense.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance 135-O-18 is severable.
SECTION 5: This Ordinance 135-O-18 shall be in full force and effect on
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
433 of 658
135-O-18
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434 of 658
For City Council meeting of November 12, 2018 Item A25
Ordinance 137-O-18, Amending Licensing of Vacation Rentals
For Introduction
To: Honorable Mayor and Members of City Council
Administration & Public Works Committee
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 137-O-18, Amending Licensing of Vacation Rentals
Date: November 12, 2018
Recommended Action:
Staff recommends adoption of Ordinance, 137-O-18, amending Ordinance 50-O-13 to
improve compliance with vacation rental licensing requirements. Staff proposes to
increase vacation rental licensing fees to align with cost of administering the program.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Health & Safety: Improve Emergency Prevention and Response
Background:
The City of Evanston adopted Ordinance 50-O-13 to allow for short-term rentals without
affecting public safety or housing prices. A dwelling unit could be rented for no more
than thirty days and is subject to inspection by the City. Currently all vacation rental
properties must be reviewed by the Planning & Development Committee and approved
by the City Council. When approved, the vacation rental property owner is required to
pay a $50 annual licensing fee and is subject to the 7.5% Hotel-Motel and Vacation
Rental Tax. With the addition of vacation rental platforms like VRBO and AirBnB, the
number of vacation rentals has increased, but the applications for licensing have not.
Currently the City has nine current short-term rental licenses; staff’s research on various
websites and through discussions with neighborhood residents, this number may be
much larger and in excess of 200 units. The Planning & Development Committee has
had multiple discussions as to what to do to address and has offered suggestions to
staff based on procedures employed at other communities around the United States.
Utilizing Chicago’s Vacation Rental Code language as a guide, staff proposes to require
a $250 vacation rental application fee and increase annual licensing fee from $50 to
$150. Rental properties will be reviewed by the Planning & Zoning Division in the
Community Development Department and inspected by City staff from the Health &
Memorandum
435 of 658
Human Services Department prior to license issuance for compliance with City rules
and regulations. Staff will build on the current process for processing short-term rental
licenses and establish a new administrative review process for property owners who
seek a vacation rental license for their primary residence (i.e. instances where a room is
rented or an entire residence is rented when the homeowner is out of town). If the
vacation rental is not the owner’s primary residence then Planning & Development
Review and City Council approval will be required. All vacation rental property owners
will be subject to additional requirements for listing and posting, health and safety,
neighborhood parking, and transparency for guests as articulated in the ordinance. A
noteworthy element of the change, and like Chicago, is a requirement to post the
license number on the online platform; this will provide an easily recognizable element
to ensure compliance. Host sites that fail to register after the specified deadline will
receive a violation and be penalized $200 as defined by the Ordinance.
If enacted, staff would return to the Planning & Development Committee in the third
quarter of 2019 to report on the progress of full compliance with the vacation licenses.
Attachments:
Ordinance 137-O-18, Amending Licensing of Vacation Rentals
436 of 658
11/1/2018
137-O-18
AN ORDINANCE
Amending Portions of Title 5, Chapter 9, “Vacation Rentals”
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The definition for “Vacation Rental” in City Code Section 5 -
9-2, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period
shorter than thirty (30) consecutive days to any person other
than a member of the owner's family, as those terms are
defined in Section 6-18-3 of this Code. The term "vacation
rental" shall not include hotels or motels, licensed pursuant to
Title 3, Chapter 2 of this Code, lodging establishments,
licensed pursuant to Title 5, Chapter 2 of this Code, bed and
breakfast establishments, licensed pursuant to Title 8, Chapter
19 of this Code, and/or home sharing in accord with
Subsection 6-4-1-14-(B) of this Code, or housing subsidized by
the City or other affordable housing providers.
SECTION 2: City Code Section 5-9-4, “Application; Notice; Standards &
Procedures; Renewal; Fees,” of the Evanston City Code of 2012, as amended, is
hereby further amended to read as follows:
5-9-4: APPLICATION; NOTICE; STANDARDS & PROCEDURES; RENEWAL; FEES:
(A) Applications: A property owner who seeks a Vacation Rental license pursuant
to this Chapter shall submit a written application that contains all information
required for a registration statement pursuant to Chapter 8 of this Title.
(B) Notice: Each application shall be accompanied by proof the applicant mailed
notice thereof to all owners, whose addresses appear on the current ta x
assessment list, of real property located within a radius of two hundred fifty feet
(250') of the subject property, inclusive of public streets, alleys and other public
ways. The notice shall contain the applicant’s name, the address of the subject
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property, the matter under consideration, and the date, time, and location of the
relevant meeting of the Planning and Development Committee.
(C) Property Inspection. The dwelling unit must be inspected by City staff pursuant
to this Chapter prior to administrative or City Council review of application for
Vacation Rental.
(D) Standards and Procedures for License Approval: If a Vacation Rental license
is not for the owner’s primary residence then tThe Planning and Development
Committee will review theall applications for Vacation Rentals and will report to
the City Council upon each application with respect to the standards set forth
below. The City Council after receiving said report, may refer the application back
to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a Vacation Rental license, upon
findings of fact with respect to each of the standards set forth below:
1. The proposed Vacation Rental will not cause a negative cumulative effect
when its effect is considered in conjunction with the effect of other
Vacation Rentals in the immediate neighborhood.
2. The Vacation Rental will not have a substantial adverse impact on the
use, enjoyment, or property values of adjoining properties.
3. The proposed Vacation Rental will comply with all the rules and
regulations contained herein.
4. The proposed Vacation Rental is not likely to have an adverse effect upon
the public health, welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council
may deny a Vacation Rental license upon a finding that such denial is in the
public interest.
If a property owner seeks a Vacation Rental license for the owner’s primary
residence then staff will review application for Vacation Rental. If the owner of the
unit is on active military duty, the affidavit shall include a statement attesting to
such fact and to whether the owner has appointed a designated agent or
employee to manage, control and reside in the unit during such owner ’s absence
while on military duty.
(E)(D) Renewal: If a Vacation Rental license was issued for the prior year, the approval
for a renewal license shall be obtained from the City Manager or his/her
designee, provided the previously-issued license was not revoked or suspended,
and the Vacation Rental did not receive citation(s) from any City inspector or
Police officer during said prior calendar year. Every renewal application shall
satisfy all requirements set forth in Section 4 of this Chapter.
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(F) Fees: The following fees shall be imposed for application submittal and licensing
fees:
1. Application Fee: All property owners who seek to submit a Vacation
Rental application must submit a nonrefundable application fee of two hundred
and fifty dollars ($250.00).
2. License Fee: The annual fee for a license issued pursuant to this Chapter
shall be one hundred and fifty dollars ($150.00).
SECTION 3: City Code Section 5-9-5, “Requirements and Standards,” of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
5-9-5: REQUIREMENTS AND STANDARDS:
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than
twenty-four (24) consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive
twenty-four-hour period measured from the commencement of one rental
to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a
rental period of fewer than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
5. Cause or permit, by action or failure to act, the vacation rental or its use to
suffer from and/or create any violation of the following portions of the City
Code: Title 4, "Building Regulations"; Title 5, "Housing Regulations"; Title
6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9, "Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's
Fire, Health, and Community and Economic Development Departments.
(C) Every vacation rental operation shall include in any listing the following
information about the vacation rental: (A) the licensee's cancellation and check-in
and check-out policies; (B) a statement on: (i) whether the vacation rental is
wheelchair or ADA accessible; (ii) whether the vacation rental has any parking
availability or neighborhood parking restrictions; and (iii) the availability of, or
restrictions on, the use of any recreational facilities or other amenities applicable
to guests; and (C) a description of the vacation rental, including the number of
sleeping rooms and bathrooms; and (D) the City of Evanston license number.
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(D)(C) Every vacation rental operator shall keep a register in which shall be entered the
name of every guest and his/her arrival and departure dates. The operator shall
make said register freely accessible to any officer of the City's Police, Fire,
Health, and/or Community and Economic Development Departments.
(E) Every vacation rental operator shall ensure that the vacation rental is in
compliance with current state and local regulations regarding the installation and
maintenance of functioning smoke alarms and carbon monoxide detectors.
(F)(D) Every vacation rental operator shall post, in a conspicuous place within the
vacation rental:
1. The name and telephone number of the operator's authorized agent
identified pursuant to Code Section 5-8-3(A)2;
2. An evacuation diagram inside entrance door identifying all means of
egress from the vacation rental and the building in which the vacation
rental is located;
3. A current copy of the listing;
4. A current copy of vacation rental license;
5. The schedule of, or restriction on, street cleaning and street snow
removal. If the property is subject to restrictions imposed by a
homeowners association or board of director then the owner shall post an
attestation that the homeowners association or board of directors has no t
adopted bylaws prohibiting the use of the dwelling unit identified in the
license application as a vacation rental or shared housing unit, or that
restricts rentals for a period of time less than 30 days, in any combination.
(G)(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests
and all food and beverages shall be discarded. All dishes, utensils, pots, pans
and other cooking utensils shall be cleaned and sanitized between guests. A
recycling container must be accessible to guests.
(H)(F) The operator of every vacation rental shall change supplied bed linens and
towels therein at least once each week, and prior to the letting of any room to any
new guest. The operator shall be responsible for the maintenance of all supplied
bedding in a clean and sanitary manner.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This ordinance shall be in full force and effect after its
passage, approval, and publication in the manner provided by law.
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SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
441 of 658
For City Council meeting of November 12, 2018 Item A26
Ordinance 141-O-18, Amending Rental Registration of Rental Residential
Buildings to Include Inspection Requirements and Add Accessory Dwelling Units
For Introduction
To: Honorable Mayor and Members of City Council
Members of the Planning and Development Committee
From: Johanna Leonard, Community Development Director
Evonda Thomas-Smith, Health and Human Services Director
Sarah Flax, Housing and Grants Administrator
Ikenga Ogbo, Public Health Manager
Ashley Wiley, VISTA Housing Planner
Subject: Ordinance 141-O-18 Amending Rental Registration of Rental Residential
Buildings to Include Inspection Requirements and Add Accessory Dwelling
Units
Date: November 12, 2018
Recommended Action:
Staff recommends approval of ordinance 141-O-18 Amending Rental Registration of
Rental Residential Buildings to include inspection requirements and the addition of
accessory dwelling units. This amends the rental registration process to include a fee of
$200 for the initial inspection and registration of existing dwelling units, including
accessory dwelling units (ADUs)/coach houses, and a fine from $75 to $375 for renting
an unregistered unit following the “amnesty period.” These changes, including the fee
structure, were approved unanimously by City Council on October 29, 2018.
Livability Benefits:
Built Environment: Support housing affordability; provide compact and complete streets
and neighborhoods; and
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Discussion
Following the City Council approval on October 29, 2018 of the process to identify,
inspect and register ADUs/coach houses for rental to non-family members of the
primary dwelling unit and the proposed fee and fine structure, the Rental Registration
Ordinance was updated to reflect these changes.
The fee and fine schedule recoups staffing costs required for the registration process.
Because property rental is a revenue generating business, the initial registration fee
Memorandum
442 of 658
was developed based on the Business Registration fees and estimated staff time to
complete the process. No fees will be assessed property owners renting unregistered
ADUs/coach houses as long as an application is tendered during the amnesty period.
However, at the expiration of that period, a fine would be assessed immediately upon
the identification of an unregistered rental unit.
Ordinance 141-O-18 makes the initial rental registration, inspection process and fee
structure consistent for all existing dwelling units. Currently, a property owner does not
pay any fee when submitting new registration for an existing unit for rental, which is
inconsistent with the registration process for other types of businesses and does not
recoup staff time. In addition, a property owner receives a notice of violation if found
renting an unregistered dwelling unit and is given time to correct the violation. The
owner avoids any fine by registering the property by the required date and is
counterproductive to the goal of registration and inspection to ensure that properties
being rented are safe and sanitary and that maximum occupancy has been established.
The fee and fine structure is $200 with submission of registration application for zoning
review, initial inspection and re-inspections by Property Standards, review of floor plan
and dimensions to establish maximum occupancy, and assignment of address, if
needed. Fines for unregistered dwelling units that are found being rented are: $75 for
first offence, $200 for second offence, and $375 for third and subsequent offences.
There will be an amnesty period of at least three months during which owners of
ADUs/coach houses, including those being rented illegally, may submit a rental
registration application without penalty.
The initial rental registration fee is not be required for rental registration of new
construction, as that is handled with the Certificate of Occupancy. However, submission
of floor plans will be required to determine maximum occupancy load as part of the
TCO or FCO.
Process for rental registration of ADUs/Coach Houses
The identification, inspection and registration of ADUs/coach houses will be undertaken
within 30 days of the ordinance approval, with an “amnesty period” of at least three
months. A web page will be used to provide information and a downloadable registration
form. The ADU/coach house owner will complete the registration application and submit
it with the floor plan and $200 registration fee. The application will be reviewed by
Zoning to determine parking requirements based on the zoning district, the year the
ADU was built and other zoning requirements. Property Standards will then inspect the
unit for code compliance and determine the maximum occupant load. The unit will be
assigned an address, if needed, and approved for rental to non-family members of the
primary unit. The occupant load allowed for each dwelling will be provided with the
approval to rent. The owner is responsible for meeting requirements for mail delivery, as
well as adequate garbage and recycling for the ADU/coach house.
443 of 658
Legislative History:
Approval of the fee structure for initial registration of an existing dwelling unit, Including
an ADU/coach house, and the fines for renting an unregistered dwelling unit were
approved by City Council on October 29, 2018.
Attachments:
Ordinance 141-O-18
444 of 658
11/5/2018
141-O-18
AN ORDINANCE
Amending Title 5, Chapter 8,
“Registration of Rental Residential Buildings ” to Include
Inspection Requirements and Add Accessory Dwelling Units
within the Purview of the Inspection Requirements
WHEREAS, the City of Evanston is a home-rule municipality
pursuant to Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the
authority to adopt ordinances and to promulgate rules and regulations that
protect the public health, safety, and welfare of its residents; and
WHEREAS, requiring the annual registration of rental residential
buildings is an effective way to compile a complete list of addresses of rental
residential buildings, as well as the identities and contact information of the
owners and managers of said buildings;
WHEREAS, pursuant to its home rule authority to protect the public
health, safety and welfare of its residents, the City has adopted, by reference and
with amendments, the 2012 International Property Maintenance Code, 2012
International Building Code, 2012 International Residential Code, current edition
of the Illinois Plumbing Code, 2011 National Electrical Code, 2012 International
Mechanical Code, 2012 International Fire Code, 2012 National Fire Protection
Association 101 Life Safety Code, 2015 International Energy Conservation Code,
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2012 International Fuel Gas Code, and current edition of the Illinois Accessibility
Code; and
WHEREAS, collecting information regarding rental residential
buildings by requiring the registration thereof will allow the City to notify to the
owners of such buildings more efficiently and effectively of any alleged violations
of the aforementioned Codes; and
WHEREAS, requiring fees for the initial inspection and registration
of existing dwelling units being registered for the first time, and the annual
renewal registration of rental residential buildings, pursuant to the City’s home
rule authority, is an effective way to recover some of the administrative costs,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 5, Chapter 8 "Registration of Rental Residential
Buildings" of the City Code of 2012 is amended to read as follows:
5-8-1: PURPOSE:
The purpose of this Chapter is to promote the public health, safety, and welfare ,
and to establish the maximum occupancy load of dwelling units by requiring the
registration and inspection of all existing buildings within the City of Evanston that
contain rental dwelling units being rented for the first time as permanent housing,
and annual renewal registration of all dwelling units continuing to be rented to
promote more comprehensive inspections thereof, and more efficient notice of
such inspections to the owners thereof.
5-8-2: DEFINITIONS:
For the purpose of this Chapter, unless the context requires otherwise, the
following terms shall have the following meanings:
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ACCESSORY DWELLING UNIT: a dwelling unit that is accessory to the primary
use of the principal structure. Accessory dwelling units may be detached from the
principal structure or included in the principal structure, as allowed in Title 6,
Zoning Code.
BUILDING: A structure, or part thereof, enclosing space designed or used for
dwelling units offered for rent.
DEPARTMENT: The City of Evanston Community DevelopmentHealth and
Human Services Department, or any City department responsible for the
inspection or residential buildings.
DIRECTOR: The Director of Community DevelopmentHealth and Human
Services or his or her designee.
DWELLING UNIT: A single unit of one (1) or more contiguous rooms containing
individual cooking, sleeping, and sanitary facilities for one (1) or more persons.
OWNER: Any person, agent, operator, firm or corporation having a legal or
equitable interest in real property; or recorded in the official records of the state,
county, or municipality as holding the title to the real property; or otherwise
having control of the real property, including the guardian of any such person, or
the executor or administrator of the estate of any such person. Throughout this
Chapter, the singular shall include the plural.
PERMANENT RENTAL HOUSING: Any dwelling unit, including accessory
dwelling units, rented for a period of 30 days or more.
5-8-3: INITIAL INSPECTION AND REGISTRATION REQUIRED:
(A) The owner of any buildingdwelling unit being registered for permanent
rental for the first time shall file a registration statement for each such
buildingdwelling unit with the Department on forms provided by the
Department for such purposes; provided, however, that the registration of
a vacant building pursuant to Title 4, Chapter 20 of the City Code shall
satisfy the registration requirement of this Chapter. Any such registration
statement shall be deemed prima facie proof of the statements therein
contained in any administrative enforcement proceeding or court
proceeding instituted by the City against the owner of the building. For
purposes of this Chapter, a post office box does not suffice as a street
address. The registration statement shall include the following information:
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(1) The name, street address, telephone number, and e-mail address
of each owner of the building. If the owner is a partnership,
corporation, or voluntary unincorporated association, the statement
shall further include the name, street address, telephone number,
and e-mail address, and position of a responsible partner or officer.
If the owner is a corporation, the statement shall also include the
name, street address, telephone number, and e-mail address of the
registered agent thereof;
(2) The name, street address, telephone number, and e-mail address
of a natural person twenty-one (21) years of age or older,
designated by the owner as the authorized agent for receiving
notices of City Code violations and for receiving process, in any
court proceeding or administrative enforcement proceeding, on
behalf of such owner in connection with the enforcement of the City
Code. Notwithstanding the foregoing, this person may be between
eighteen (18) and twenty-one (21) years of age provided that the
registration statement includes proof that said person has a valid
realtor’s license issued pursuant to the Illinois Real Estate License
Act, 225 ILCS 454-1-1 et seq., as amended. This person must
maintain an office in Cook County, Illinois, or must actually reside
within Cook County, Illinois. An owner who is a natural person and
who meets the requirements of this subsection as to location of
residence or office may designate him/herself as agent;
(3) The name, street address, telephone number, and e-mail address
of the owner’s agent for the purpose of managing, controlling or
collecting rents, and any other person who is not an owner but who
controls such building, if any;
(4) The name, street address, and telephone number of each company
that provides an insurance policy for the building;
(5) The street address(es) and property index number(s) of the
building, and the number of dwelling units therein.
(6) Floorplan of each dwelling unit with room dimensions.
(7) The owner of a dwelling unit shall pay an initial registration and
inspection fee of $200 for each existing dwelling unit being rented
for the first time. New rental construction is exempt from this fee
and inspection, as the Certificate of Occupancy determines that the
unit meets current building standards for safe and sanitary housing.
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(B) Notwithstanding the foregoing, no registration shall be required for:
(1) Lodging establishments governed by Title 5, Chapter 2 of the City
Code;
(2) Buildings licensed and inspected by the State of Illinois or the
Government, including, but not limited to, nursing homes,
retirement centers, rest homes; or
(3) Buildings owned by governmental agencies or public housing
authorities.
(C) An inspection of each dwelling unit being rented for the first time shall be
conducted by the Department to determine if the unit meets the standards
of the International Property Maintenance Code and any other applicable
building codes. The owner will be notified of any violations and be given a
reasonable time to correct them.
(D) Following registration, inspection, and payment of the $200 fee, the
Director shall issue a certificate of registration, including maximum
occupancy load based on the square footage and room configuration, to
the owner that certifies that the owner has registered each dwelling unit in
compliance with the terms of this chapter.
5-8-4: ANNUAL REGISTRATION; REGISTRATION FEE; CERTIFICATE OF
REGISTRATION:
(A) The owner of a building shall renew the registeration of the building with
the Department no later than December 31st of each year. The owner
shall certify that the information provided on the registration statement is
true and correct.
(B) The owner of a building shall pay an annual registration fee for each
building so registered at the time the owner files the annual registration
statement, as per the table below. The registration fee shall not be
prorated. If the owner of a building that contains no more than two (2)
dwelling units is a person sixty-five (65) years of age or older, resides in
one (1) of the two (2) dwelling units in the building, and furnishes proof
with the application that he/she has qualified for the State of Illinois Circuit
Breaker program, he/she shall be required to pay fifty percent (50%) of the
registration fee.
Building Type Registration Fee
Single-Family $20
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Condominiums $20 per owner of rental
dwelling unit(s) per building
Apartments
Multifamily with:
2-4 Dwelling Units $30
5-12 Dwelling Units $50
13-24 Dwelling Units $100
25-50 Dwelling Units $150
51-100 Dwelling Units $300
101+ Dwelling Units $500
(C) Upon registration and payment of the applicable fee, the Director shall
issue a certificate of registration to the owner that certifies that the owner
has renewed the registeredation of the building in compliance with the
terms of this Chapter.
5-8-5: AMENDED REGISTRATIONS:
The owner of a building required to register with the Department pursuant to the
terms of this Chapter shall notify the Department, within twenty (20) business
days, of any change in the registration information by filing an amended
registration statement on a form provided by the Department for such purpose.
There shall be no additional fee for filing an amended registration statement.
5-8-6: ENFORCEMENT:
(A) The Director and the Department shall enforce the terms of this Chapter
by any lawful means, including, but not limited to, proceedings in the
Circuit Court of or the City’s Division of Administrative Hearings.
(B) The Director may refuse to issue any permit(s) required by the City Code
for any construction, alteration, installation, razing or other work done in or
on any building as defined in this Chapter, or any certificate of occupancy
required by the City Code for such a building, unless the owner(s) or other
applicant for such permit(s) or certificate(s) presents a current certificate of
registration for the building.
(C) The City Clerk shall issue no real estate transfer tax stamps for a transfer
involving a building, as defined in this Chapter, unless the grantor or seller
presents a current certificate of registration for the building.
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5-8-7: PENALTIES:
(A) Each day that any building or dwelling unit is not registered in accordance
with the provisions of this Chapter shall constitute a separate and distinct
offense.
(B) In addition to any of the penalties provided in this Chapter, any person
violating the terms of this Chapter shall, upon conviction thereof, be fined
seventy-five dollars ($75.00) for the first offense, two hundred dollars
($200.00) for the second offense in any one hundred eighty (180)-day
period, and three hundred seventy-five dollars ($375.00) for the third and
any subsequent offense in any one hundred eighty (180)-day period.
(C) The intentional submission of false information on a registration statement
or an amended registration statement filed pursuant to this Chapter shall
be an offense punishable by a fine of not less than one hundred dollars
($100.00) nor more than five hundred dollars ($500.00). Each day that
such information remains uncorrected by the owner(s) shall constitute a
separate and distinct offense.
(D) Any fines shall be debts due and owing to the City that the City may
collect by any means allowed by law, including, but not limited to, filing a
lien against the building.
5-8-8: NOTICE OF CITY CODE VIOLATIONS:
(A) By designating an authorized agent pursuant to the terms of Subsection 5-
8-3 (A)2 of this Chapter, the owner consents to receive any and all notices
of City Code violations concerning the registered building and all process
in any court proceeding or administrative enforcement proceeding brought
to enforce City Code provisions concerning the registered building by
service of the notice or process on the authorized agent until the owner
files an amended registration statement or new annual registration
statement pursuant to the terms of this Chapter.
(B) Any owner who fails to register a building or dwelling unit pursuant to the
provisions of this Chapter shall further be deemed to consent to receive,
by posting at the building, any and all notices of City Code violations and
all process in an administrative proceeding brought to enforce City Code
provisions concerning the building.
(C) The terms of this Section shall supersede any conflicting or contradictory
notice provisions contained within the City Code.
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5-8-9: SEVERABILITY:
If any provision of this Chapter or application thereof to any person or
circumstance is held unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this Chapter that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this Chapter is severable.
SECTION 2: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: This ordinance will be in full force and effect after
adoption.
SECTION 5: If any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this ordinance that
can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this ordinance is severable.
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Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup
Corporation Counsel
453 of 658
For City Council meeting of November 12, 2018 Item A27
Ordinance 133-O-18, Transportation Network Company Tax
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Director of Administrative Services
Subject: Ordinance 133-O-18, Amending Section 3-2-19 of the Evanston City
Code, “Transportation Network Company Tax”
Date: November 5, 2018
Recommended Action:
City staff requests City Council adoption of Ordinance 133-O-18, Amending Section 3-2-
19 of the Evanston City Code, “Transportation Network Company Tax.” The Ordinance
adds the definition of shared rides and solo rides, and adds a fee of forty-five cents
($.45) per solo ride in a transportation network vehicle.
Livability Benefits:
Innovation and Process: Support local government best practices and processes
Summary:
As part of the FY 2019 Budget proposal staff recommends an increase to the
Transportation Network Company Tax. A tiered rate is proposed which would tax
shared rides at the current rate of $0.20 cents per ride and increase the tax to $0.45
cents per ride for all solo rides. Currently the differentiation is available through both
Uber and Lyft, where users can select shared rides via “Uber Pool” or “Lyft Line” or
users can select a solo ride via standard Uber/Lyft.
The tiered approach is ideal because for one it incentivizes sharing a ride with another
rider, effectively taking another car off the road, reducing greenhouse gas emissions.
Secondly, the price conscious rider has less of an ability to absorb the increased fee, so
leaving the shared ride at the current rate will not adversely affect those with limited
financial means who rely on these services to get to work or school.
A solo ride will be defined in the code as “A ride accepted where the transportation
network vehicle does not stop to pick up another accepted rider prior to the end
destination”, and a shared ride will be defined as “A ride accepted where the
transportation network vehicle is shared with other riders going in the same direction or
Memorandum
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similar location. In addition, amendments are requested to tax solo rides at forty-five
cents ($.45) per transportation network vehicle ride.
Attachment:
Ordinance 133-O-18
455 of 658
11/2/2018
133-O-18
AN ORDINANCE
Amending Section 3-2-19 of the Evanston City Code, “Transportation
Network Company Tax”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-2-19 “Transportation Network Company Tax” of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
3-2-19. – TRANSPORTATION NETWORK COMPANY TAX
3-2-19-1. – DEFINITIONS.
For the purposes of this Section, the following definitions apply:
CITY MANAGER.
The City of Evanston City Manager or
his/her designee.
RIDE ACCEPTED. Any ride during which transportation
network company services are provided
by a transportation network company
driver in the City of Evanston.
SHARED RIDE. A ride accepted where the transportation
network vehicle is shared with other
riders going in the same direction or
similar location.
SOLO RIDE. A ride accepted where the transportation
network vehicle does not stop to pick up
another accepted rider prior to the end
destination.
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TRANSPORTATION NETWORK
COMPANY.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
VEHICLE.
Has the meaning as defined in City Code
Section 3-17-1 as may be amended from
time to time.
TRANSPORTATION NETWORK
COMPANY DRIVER.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
COMPANY SERVICES.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
3-2-19-2. – TRANSPORTATION NETWORK COMPANY TAX IMPOSED.
A tax is imposed and levied on all transportation network companies operating
transportation network company services performed by transportation network company
drivers in the City of Evanston. The rate is based on the type of ride accepted. If the
ride accepted is a shared ride, the rate is twenty cents ($0.20) per transportation
network vehicle per ride accepted. If the ride accepted is a solo ride, the rate is forty-
five cents ($.45) per transportation network vehicle per ride accepted. The incidence of
the tax and the obligation to pay the tax are imposed upon the transportation network
company operating services for any ride accepted originating or ending in the City of
Evanston. This tax is in addition to any and all other taxes imposed.
3-2-19-3. – COLLECTION OF TAX.
(A) Except as otherwise provided, the tax must be collected by each transportation
network company operating transportation network company services in the City
of Evanston. The transportation network company must remit the tax and file
returns in accordance with this Section.
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(B) Each transportation network company must collect the tax from each
transportation network company driver operating a transportation network vehicle
in the City of Evanston.
(C) If a transportation network company fails to collect the tax imposed by this
Section from a transportation network company driver, then the transportation
network company driver must file a return and pay the tax directly to the City on
or before the date required by City Code Subsection 3-2-19-6(A).
3-2-19-4. – ADMINISTRATION AND ENFORCEMENT.
The City Manager will administer and enforce the tax imposed and levied by the City
and will collect all amounts due to the City from the transportation network companies
operating transportation network company services in the City of Evanston.
3-2-19-5. – BOOKS AND RECORDS.
Every transportation network company required to collect the tax imposed by this
Section must keep accurate books and records of its business or activity, including
original source documents, books of entry, and/or digital records, denoting the
transaction that gave rise, or may have given rise, to the tax liability or any exemption
that may be claimed. All such books and records must be legibly kept in the English
language. All books and records regarding the tax imposed and levied are subject to,
and must be available for inspection by, the City Manager.
3-2-19-6. – TRANSMITTAL OF TAX REVENUE.
(A) A transportation network company must file tax returns with the City showing tax
receipts received with respect to every transaction for every ride accepted during
each and every quarterly calendar period. These returns will be on forms
prescribed by the City Manager. The quarterly return for each completed period
is due within twenty (20) days of the completion of the applicable calendar
quarter period ending March 31, June 30, September 30, or December 31, as the
case may be. At the time of filing such tax returns, the transportation network
company must pay to the City all taxes due for the period to which the tax return
applies.
(B) If any tax is not timely paid when due, a penalty at the rate of ten percent (10%)
per thirty (30) day period, or portion thereof, from the day of delinquency, will be
added and collected. The City may file an action to enforce the payment and
collection of the tax imposed by this Section, as well as any penalty that is
added. The City may suspend or revoke the City registration of any
transportation network company that refuses or fails to pay the tax imposed by
this Section.
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3-2-19-7. – REGISTRATION.
Every transportation network company must register with the City within thirty (30) days
after the date of commencing transportation network company services in the City of
Evanston. If a transportation network company is already operating transportation
network company services in the City, any such company must register with the City on
or before January 1, 2018. In addition, all transportation network companies operating in
the City must maintain their current registration and licensure with the City of Chicago.
3-2-19-8. – PENALTY.
Any transportation network company, transportation network company driver, firm or
corporation who violates any of the provisions of this Section 3-2-19 will be fined two
hundred dollars ($200.00) for each offense. A separate offense is deemed committed
on each day on which a violation occurs or continues to exist.
3-2-19-9. – DEPOSIT OF FUNDS.
All proceeds resulting from the imposition of this tax, including; interest and penalties,
will be deposited in the City of Evanston General Fund.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect on January 1,
2019.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
460 of 658
For City Council meeting of November 12, 2018 Item A28
Ordinance 150-O-18, Increasing Fire Department Transport Fees
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Brian Scott, Fire Chief
Hitesh Desai, Chief Financial Officer
Subject: Ordinance 150-O-18 Amending Section 9-2-3 (B) of the Evanston City
Code, Increasing Fire Department Transport Fees
Date: November 5, 2018
Recommended Action:
City staff requests City Council adoption of Ordinance 150-O-18 amending Section 9-2-
3 of the Evanston City Code, increasing the ambulance transport fees.
Livability Benefits:
Innovation and Process: Support local government best practices and processes
Summary:
The City of Evanston staff, while analyzing rates to be more competitive in the market,
and trying to generate revenues by closing the gap between cost of providing for the
ambulance service and fees charged, proposes ambulance fee increase. Per the
proposed increase, there will be one fee of $1,500 irrespective of the type of call unlike
the current structure with varying fee amount. This fee increase will not adversely affect
city residents for their out of pocket expenses.
The City Council passed the previous amendment to the ordinance on August 31, 2015.
Memorandum
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Proposed Rate Analysis
Average
Increase
Charge
Amount Total Calls Gross Charges
Average
Collection
Percentage Potential Rev
RESIDENTS
Insurance 879.33$ 651 572,443.83$ 80% 457,955.06$
Patient 879.33$ 504 443,182.32$ 0%-$
Total 457,955.06$
NON RESIDENTS
Insurance 716.67$ 294 210,700.98$ 73% 153,811.72$
Patient 716.67$ 238 170,567.46$ 5% 8,528.37$
Total 162,340.09$
Estimated Additional
Revenue 620,295.15$
Less prior payments
from residents (90,383.24)$
Net estimated
additional revenue 529,911.91$
Rates
RESIDENTS Current Proposed Fee Increase
ALS 579.00$ 1,500.00 921.00
ALS2 771.00$ 1,500.00 729.00
BLS 512.00$ 1,500.00 988.00
Average Increase 879.33
NON RESIDENTS
ALS 750.00$ 1,500.00 750.00
ALS2 900.00$ 1,500.00 600.00
BLS 700.00$ 1,500.00 800.00
Average Increase 716.67
Attachments :
Ordinance 150-O-18
462 of 658
11/7/2018
150-O-18
AN ORDINANCE
Amending Section 9-2-3 (B) of the Evanston City Code
Increasing Fire Department Transport Fees
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 9-2-3(B) of the Evanston City Code, adopted
2012, as amended, be and hereby is further amended as follows:
9-2-3: FEES CHARGED; USE OF EQUIPMENT.
(B) Both Nonresidents and Residents of the City of Evanston who have been
provided emergency ambulance transport service by the City shall be required to pay a
fee to the City, for each incident. All persons requiring transport to a hospital by the
Evanston Fire Department (or its designees) and related services hereafter defined,
shall be charged, per person, as follows:
City Resident Non-City Resident
BLS Transport $512.00 1,500 $700.00
ALS Transport $579.00 1,500 $750.00
ALS2 Transport $771.00 1,500 $900.00
Mileage $10.00 $10.00
Definitions:
BLS Transport: Transportation that requires Basic Life Support Service.
ALS Transport: Transportation that requires Advanced Life Support Service.
ALS2 Transport: Transportation that requires more extensive/invasive Advanced Life
Support Services.
Mileage: Charge per mile of transport in ambulance.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
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shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: This Ordinance 150-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
464 of 658
For City Council Meeting of November 12, 2018 Item A29
Business of the City by Motion, 2018 Holiday Parking
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: 2018 Holiday Parking
Date: November 8, 2018
Recommended Action
The Transportation & Parking Committee and staff recommend City Council approval of
a free holiday validation program for parking meters and the City’s three Downtown
Self-Park Garages for evenings and weekends beginning November 24, 2018 through
January 5, 2018.
Funding Source
Funding is provided by the Parking Fund. The anticipated expense for this program is
estimated at $30,000.
Livability Benefit:
Economy & Jobs: Retain and expand local businesses
Summary
The intent of the holiday validation program is to encourage individuals to patronize the
downtown business area for shopping during the upcoming holiday season.
Under this years’ proposed program the City would provide validation codes for the
ParkEvanston app or validated tickets for the City parking garages to merchants who
would then give them to customers who make a purchase in their store.
This would replace the free holiday parking that was offered on weekdays after 5pm and
all day on Saturdays in the City’s three downtown self-park garages at Sherman Plaza,
Maple Avenue, Church Street and City Lot #60 from previous years. In 2017 the Council
voted to include City Lot 4 at the Corner of Central and Stewart, Lot 15 at 720 Main
Street and Lot 24 at 727 Main Street for 2017. The annual cost of the previous program
was approximately $48,000 per year. The drawback of the previous program was that it
Memorandum
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could not differentiate between shoppers and those using the parking garages for other
uses, and thus it gave everyone free use of the garage.
On October 24, 2018, the Transportation/Parking Committee voted to recommend
approving a free holiday validation program for parking meters and in the City’s three
Downtown Self-Park Garages, beginning Saturday, November 24, 2018 through
Saturday, January 5, 2019. This is the first year that parking meters (if paid for through
the app) will now be a part of the program.
Further, the Committee asked staff to look at validations at City Lot 4 at the Corner of
Central and Stewart, Lot 15 at 720 Main Street, Lot 24 at 727 Main Street and Lot #60
near Chicago and Dempster. Currently, there is not a way to validate the pre-paid
parking in the lots.
Until recently the only free parking was in the parking garages, the parking lots were
only added in the last year or two. Parking at the meters has never been free.
If approved, staff will collaborate with the Evanston business districts to market the
promotion through various channels. Advertising would also be displayed at the
entrance of each parking garage.
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, November 12, 2018
7:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 8, 2018
III. ITEMS FOR CONSIDERATION
(P1) Vacation Rental License for 1918 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1918 Jackson Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval. This item was held at the October 8 meeting
until the next Planning & Development meeting.
For Action
(P2) Vacation Rental License for 1005 Dewey Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1005 Dewey Ave. The Vacation Rental meets all of the Standards and
Procedures for license approval.
For Action
(P3) Resolution 99-R-18, Authorizing the City Manager to Purchase Two Vacant
Lots Located at 2122 Darrow Avenue and 2113 Dewey Avenue
Staff recommends approval of Resolution 99-R-18 authorizing the City Manager
to purchase two vacant lots located at 2122 Darrow Avenue and 2113 Dewey
Avenue in Evanston, Illinois for the sum of two dollars ($2.00). 2122 Darrow
Avenue and 2113 Dewey Avenue are vacant land acquired as foreclosed housing
with Neighborhood Stabilization Program 2 (NSP2) funds. The properties are
being transferred to the City so the City may close out its NSP2 grant with
Housing and Urban Development by December 31, 2018.
For Action
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Planning & Development Committee Meeting Agenda
November 12, 2018
(P4) Ordinance 112-O-18, Granting Major Zoning Relief for Building Lot
Coverage, Setbacks, and Open Parking at 2626 Reese Avenue
City staff recommends adoption and the Zoning Board of Appeals recommends
denial of Ordinance 112-O-18 for major zoning relief for 42.5% building lot
coverage where a maximum 30% is allowed, a 3’ south interior side yard setback
where 5’ is required for the principal structure, a 3.5’ street side yard setback
where 15’ is required for the principal structure, an 8.5’ street side yard setback
where 15’ is required for a deck, a 10’ street side yard setback where 15’ is
required for a detached garage, and a 1’ street side yard setback where 15’ is
required for open parking, in the R1 Single Family Residential District. The Zoning
Board of Appeals determined the proposal does not meet all Standards for Major
Variation, specifically that the proposal would result in a substantial adverse
impact on the use, enjoyment or property values of adjoining properties, and that
the requested variations are not the least deviation from the applicable regulations
among the feasible options identified.
For Introduction
(P5) Ordinance 144-O-18 Granting a Special Use for a Type 2 Restaurant and
Drive-Through Facility, McDonald’s Restaurant, at 1919 Dempster St.
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance
144-O-18 granting special use approval for a Type 2 Restaurant and a dual lane
Drive-Through Facility for McDonald’s Restaurant in the C2 District. The applicant
has complied with all zoning requirements, and meets all of the standards of a
special use for this district.
For Introduction
(P6) Ordinance 147-O-18, Major Adjustment to a Planned Development at 1571
Maple Avenue
Plan Commission and Staff recommend adoption of Ordinance 147-O-18 for
approval of a Major Adjustment to a Planned Development at 1571 Maple Avenue
in order to modify the parking lease condition of approval (Z) from 101 parking
spaces to 70 parking spaces available within either the Maple Avenue or Sherman
Avenue garages, as well as to modify the on-site affordable housing condition of
approval (Q) to provide one (1) one-bedroom on-site affordable housing unit to
households with incomes at or below fifty percent (50%) of Area Median Income
(AMI) instead of two (2) housing units affordable to households at or below 100%
AMI. The period of affordability of the unit would remain at 10 years from first rent
up.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of October 8, 2018
7:00 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, M.
Wynne, E. Revelle, R. Rue Simmons, D. Wilson
STAFF PRESENT: M. Masoncup, S. Flax, J. Leonard, C. Ruiz, M.
Klotz
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Wilson
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON,
CHAIR
A quorum being present, Ald. Wilson called the meeting to order at 7:00 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 17, 2018
Ald. Rue Simmons moved to approve the minutes of the September 17
meeting, seconded by Ald. Wynne. The committee voted unanimously 7-
0, to approve the September 17, 2018 minutes.
III. ITEMS FOR CONSIDERATION
(P1) Vacation Rental License for 1918 Jackson Avenue
Staff recommends approval of a Vacation Rental License for the property
located at 1918 Jackson Avenue. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
Ald. Rue Simmons moved to hold the item, seconded by Ald. Wynne.
The item is held until next Planning & Development Committee meeting.
(P2) Vacation Rental License for 1614 Main Street, Unit A
City staff recommends approval of a Vacation Rental License for the property
located at 1614 Main Street, Unit A. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
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Ald. Fiske requested clarification as to whether the unit is owner occupied.
The property manager, Mariah Richard, stated that the unit owner lives out of
the country, but when she returns to Evanston she stays in this unit.
Ald. Wynne moved approval of the item, seconded by Ald. Wilson. The
Committee voted 6-1 to approve this item.
(P3) Vacation Rental License for 1033 Cleveland Street, Unit 1
City staff recommends approval of a Vacation Rental License for the property
located at 1033 Cleveland Street, Unit 1. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
Ald. Wynne moved to approval of this item, seconded by Ald. Revelle.
The Committee voted 7-0 to approve this item.
(P4) Ordinance 107-O-18, Amending Title 5, Chapter 7, “Inclusionary
Housing"
The Inclusionary Housing Ordinance Subcommittee and staff recommend
approval of Ordinance 107-O-18, amending Title 5, Chapter 7 of the City
Code, “Inclusionary Housing.” For Introduction
For Introduction
Sarah Flax and Melissa Klotz provided a presentation with recommendations
of Inclusionary Housing Ordinance update; summarized work to date on the
IHO and summarized the work and findings of the IHO subcommittee.
Ald. Wilson recognized the large amount of work involved in this process.
Timi Papas spoke regarding difficulty of finding affordable housing in
Evanston.
Sue Loellbach of Joining Forces spoke in reference to her letter sent to City
Council. Suggested affordable units in for-sale be priced at 50% and 80% of
AMI and not 100% of AMI. Also requested to make fee-in-lieu closer to the
cost of the development and to stagger duration of affordable housing
developments. Additionally, would like to require greater similarity of
affordable and market rate units.
Ald. Wilson suggested considering action on October 29th.
In response to questions posed by Ald. Rainey, Ms. Flax gave general rent
and income levels for a 2-bedroom apartment and explained the income
qualification process in addition to the housing voucher process.
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In response to Ald. Wynne, Ms. Flax described fee-in-lieu research for other
communities as a way of developing the proposed IHO fee-in-lieu and the
indexing method proposed.
In response to Ald. Fiske, Ms. Flax provided an example of a non-TOD
development choosing to pay the fee-in-lieu.
Ald. Wynne moved to introduce Ordinance 107-O-18, seconded by Ald
Wilson. The Committee voted 7-0 to introduce Ordinance 107-O-18.
(P5) Ordinance 113-O-18, Granting Major Variations at 348 Custer
Avenue in the R5 General Residential Zoning District
The Zoning Board of Appeals and staff recommend approval of Ordinance
113-O18 authorizing major variations for a lot area of 3,993 sf (existing), a lot
width of 33’ and to provide 3 off-street parking spaces in order to convert an
existing 2-flat to a 3-dwelling unit, multifamily dwelling.
For Introduction
Ald. Rainey moved to introduce Ordinance 113-O-18, seconded by Ald.
Wynne. The Committee voted 7-0 to introduce Ordinance 113-O-18.
(P6) Ordinance 111-O-18, Granting Major Variations at 2415 Wade Street
in the R2 Single-Family Residential Zoning District
The Zoning Board of Appeals and staff recommend approval of Ordinance
111-O18 authorizing major variations for building lot coverage of 44.3%, a
19.8’ front yard setback, a 0’ west interior side yard setback, a 2.9’ east
interior side yard setback, and to provide one off-street parking space in order
to construct additions to the existing single-family residence.
For Introduction
Ald. Fiske moved to introduce Ordinance 111-O-18, seconded by Ald.
Wynne. The Committee voted 6-0 to introduce Ordinance 111-O-18 with
one abstention by Ald. Rue Simmons.
(P7) Ordinance 119-O-18, Granting Landmark Status to the Building and
Lot of Record at 2010 Dewey Avenue
The Preservation Commission and City staff recommend approval of
Ordinance 119-O-18 Designating 2010 Dewey Avenue (building and lot) as
an Evanston Landmark.
For Introduction
Carlos Ruiz summarized the Preservation Commission’s recommendation to
designate the building and lot as an Evanston Landmark.
James Engleman, 5th Ward resident, spoke in support of landmarking.
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Delores Holmes spoke in support and noted it is the only structure left that
tells some of the history of the 5th Ward and the African-American
community.
Stephanie Saunders, resident and former Foster School student spoke in
support.
Alderman Rue Simmons spoke in support adding that the community group
that has been working on the landmarking has agreed to language to allow
for exterior improvements and suggested others read the thorough
nomination packet.
Ald. Wynne moved to introduce Ordinance 119-O-18, seconded by Ald.
Rue Simmons. The Committee voted 7-0 to introduce Ordinance 119-O-
18.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Rue Simmons. The
meeting adjourned at 7:45 p.m.
Respectfully submitted,
Johanna Leonard
Community Development Director
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For City Council meeting of November 12, 2018 Item P1
Business of the City by Motion - Vacation Rental License, 1918 Jackson Ave.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Vacation Rental License for 1918 Jackson Avenue
Date: November 6, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1918 Jackson Avenue. The Vacation Rental meets all of the Standards and Procedures
for license approval. This item was held at the October 8 meeting until the next Planning
& Development meeting.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
1918 Jackson St. is located on the west side of Jackson Ave. between Emerson St. and
Foster St. in the R5 General Residential District. The property features a four-unit
residence. Two of the units are proposed as Vacation Rentals. However, the owner,
Sargon Isaac, would like the option to rent the remaining two units as Vacation Rentals
in the future. The property has previous property standards citations. These citations,
which have since been resolved, related to general maintenance and repairs, heating
issues, and pest control. The property now meets the Standards and Procedures as
required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. There is one Vacation Rental located just south of the
property at 1914 Jackson Ave. which was approved for a Vacation Rental license in
November of 2017. There have been no recent property standards issues to staff’s
knowledge and staff anticipates no negative cumulative effect.
Memorandum
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Page 2 of 2
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to
single-family and several two-family residences. According to the applicant, all property
owners within 250’ of the subject property have been notified of the proposed Vacation
Rental. Staff is not aware of opposition to the proposal.
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any current nuisance issues
specific to the site that could become concerns if the property operates as a Vacation
Rental. On-street parking exists on the block. The existing garage on the property will
not be used as part of the Vacation Rental. Additionally, the Health and Human
Services Department requires an inspection of life safety issues prior to issuing a
license.
Attachments:
Vacation Rental License Application – submitted August 22, 2018
Notice to Neighbors
Mailing Notification List
Aerial View of Property
Photographs of Proposed Vacation Rental Units
Vacation Rental Ordinance 50-O-13
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10132110210000 JEFF & AMELIA MASTERS 1918 WESLEY EVANSTON IL 60201
10132100150000 MAIN KEELER LLC 9420 KEELER AVE SKOKIE IL 60076
10132100190000 ALVIN R PADEN 1122 EMERSON ST EVANSTON IL 60201
10132110070000 HOUSING OPPORTUNITY DE PO BOX 480 TECHNY IL 60082
10132110240000 BRINNSP LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132110190000 D HENN & S STEWART 1922 WESLEY AVE EVANSTON IL 60201
10132110180000 THOMAS COLEMAN 1924 WESLEY EVANSTON IL 60201
10132100080000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132090200000 WESLEY REALTY GROUP 832 CUSTER AVE EVANSTON IL 60202
10132110030000 KOHLI PROP INC PO BOX 4972 SKOKIE IL 60076
10132100160000 V & M MELECIO 1914 JACKSON EVANSTON IL 60201
10132110040000 1935 JACKSON AV LLC PO BOX 4972 SKOKIE IL 60076
10132090290000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132100110000 1932 JACKSON LLC 2033 MILWAUKEE #218 RIVERWOODS IL 60015
10132110060000 HIEN M ONG 6601 N RAMONA LINCOLNWOOD IL 60712
10132100170000 DOUGLAS J WHITMORE 1511 EMERSON ST EVANSTON IL 60201
10132110110000 MICHAEL LEE 7601 N EASTLAKE TR CHICAGO IL 60626
10132110250000 MICHAEL KATHREIN 1419 7601 N EASTLAKE TERR CHICAGO IL 60626
10132100070000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132100090000 OMER MALIK 4700 OLD ORCHARD RD107 SKOKIE IL 60076
10132110080000 JAM HOMES LLC 3166 N LINCOLN #426 CHICAGO IL 60657
10132110170000 BETTY L JOHNSON 1928 WESLEY AVENUE EVANSTON IL 60201
10132090260000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132110050000 BIG TREE HOMES LLC 9420 KEELER AVE SKOKIE IL 60076
10132100340000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132100350000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132110100000 MAIN KEELER LLC 9420 KEELER AVE SKOKIE IL 60076
10132110200000 TADHG MARTIN 1920 WESLEY AV EVANSTON IL 60201
10132100120000 HOUSING OPPORTUNITY PO BOX 480 TECHNY IL 60082
10132110230000 MICHAEL LEE 7601 N EASTLAKE TR CHICAGO IL 60626
10132100100000 PAUL MCGEE 1934 JACKSON ST EVANSTON IL 60201
10132100310000 GARY JOYCE 2906 CENTRAL ST #132 EVANSTON IL 60201
10132110090000 MICHAEL LEE 7601 N EASTLAKE TERR CHICAGO IL 60626
10132100130000 MICHAEL LEE KATHREIN 7601 N EASTLAKE TERR CHICAGO IL 60626
10132110300000 611 CASE LLC 550 ANTHONY TRAIL NORTHBROOK IL 60062
10132110220000 M OPPEMHEIM & C BELSKY 1914 WESLEY EVANSTON IL 60201
10132090250000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132100180000 BOARD OF EDUCATION OF 1600 DODGE AVE EVANSTON IL 60201
10132100140000 MICHAEL L KATHREIN 7601 N EASTLAKE CHICAGO IL 60626
10132110260000 MICHAEL KATHREIN 1419 7601 N EASTLAKE TERR CHICAGO IL 60626
10132090300000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
CITY OF EVANSTON - ELLYN GOLDEN2100 RIDGE AVE EVANSTON IL 60201
478 of 658
1918 Jackson Ave.
City of Evanston IL, Imagery courtesy Cook County GIS
drawGraphics_poly
User drawn polygons
Tax Parcels
September 25, 2018 0 0.015 0.030.0075 mi
0 0.025 0.050.0125 km
1:1,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston479 of 658
1918 Jackson Ave., 1st Floor Unit
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1918 Jackson Ave., 2nd Floor Unit
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Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
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Page 3
5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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Page 4
2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of November 12, 2018 Item P2
Business of the City by Motion - Vacation Rental License, 1005 Dewey Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Vacation Rental License for 1005 Dewey Avenue
Date: November 1, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1005 Dewey Ave. The Vacation Rental meets all of the Standards and Procedures for
license approval.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
1005 Dewey Ave. is located on the east side of Dewey Ave. near the Dewey Ave. and
Lee St. intersection in the R3 Two-Family Residential District. Crown Park is located
just south of this intersection. The property features a single family home and two-unit
coach house in the rear of the lot off of the alley. The single family home is proposed as
a Vacation Rental. The coach house is currently leased as a single unit and is not
proposed as part of the application. The Vacation Rental is owned by Robert Crowder
and Alex Che. Robert Crowder, who states that he lives in the home, will act as the
operator of the vacation rental. The property meets the Standards and Procedures as
required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. There are several Vacation Rentals in the vicinity of this
location. They are located within 1,000 feet of this property, south of Crown Park along
Main Street. There have been no property standards issues for these properties to
staff’s knowledge and staff anticipates no negative cumulative effect.
Memorandum
488 of 658
Page 2 of 2
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to
single-family and two-family residences. According to the applicant, all property owners
within 250’ of the subject property have been notified of the proposed Vacation Rental.
Staff is not aware of opposition to the proposal.
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental. The
property includes a garage and paved area in the rear which is available for use by the
vacation rental. On-street parking exists on the block. Additionally, the Health and
Human Services Department requires an inspection of life safety issues prior to issuing
a license.
Attachments:
Vacation Rental License Application – submitted October 22, 2018
Notice to Neighbors
Mailing Notification List
Aerial View of Property
Vacation Rental Ordinance 50-O-13
489 of 658
Page | 1
Department of Health & Human Services
2100 Ridge Avenue
Evanston, Illinois 60201-2798
Telephone : 847/448-4311
FAX: 847-448-8134
www.cityofevanston.org
VACATION RENTAL LICENSE APPLICATION
A property owner who seeks a Vacation Rental License shall submit a written application
that contains all of the information requested below (City Code §5-9-4-(A), as amended).
All vacation rentals are for a duration of less than 30 consecutive days.
PLEASE FILL IN ALL SECTIONS. IF APPROPRIATE, MARK “NOT APPLICABLE” OR “N/A.”
Dwelling Unit Address:
PIN: Total # of dwelling units in the building:
Please provide a short summary explaining how the rental will operate (how often, how many rooms, etc.)
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
1. Unit Owners (If a partnership, corporation, or other entity, include its name and the name of the responsible party):
Names:
Address including City, State, Zip Code:
Phone(s): Email address(es):
2. Name of natural person twenty-one (21) years of age or older, designated by the owner as the authorized
agent for receiving notices of city code violations and for receiving process, in any court proceeding or
administrative enforcement proceeding, on behalf of such owner in connection with the enforcement of this code. The
foregoing notwithstanding, this person may be between eighteen (18) and twenty-one (21) years of age provided that the
applicant attaches, to this form, proof that said person has a valid realtor’s license issued pursuant to the Illinois Real
Estate License Act, 225 ILCS 454/1-1 et seq., as amended. This person must maintain an office in Cook County, Illinois,
or must actually reside within Cook County, Illinois. An owner who is a natural person and who meets the requirements
of this subsection as to location of residence or office may designate himself/herself as agent:
Name of Designated Agent for above purpose:
Address, including City, State, ZIP:
Phone(s): Email address:
3. Name of owner’s agent for the purpose of managing, controlling or collecting rents , and any other person who
is not an owner but who controls such dwelling unit, if any:
Name of Designated Agent for above purpose:
Address, including City, State, ZIP:
Phone(s): Email address:
1005 dewey ave
10-24-216-017-0000 1
When I am traveling for extended periods of time, I will try to rent my home air bnb.
The home is a 3 bedrooms, 2.5 baths. I expect to have the property rented 10 to 15%
of the time throughout the year.
Rob Crowder & Alex Che
1005 Dewey Ave, Evanston, IL 60202
513 505 0317 crowder.27@gmail.com
Rob Crowder
1456 N orleans st, apt 3
513-505-0317 crowder.27@gmail.com
Rob Crowder
1005 Dewey Ave, evanston, IL 60202
513-505-0317 crowder.27@gmail.com
490 of 658
Page | 2
4. Name of each company that provides an insurance policy for the dwelling unit:
Address, including City, State, ZIP:
Phone(s): Email address:
Inspection:
A pre- approval licensing inspection for life and safety matters of the dwelling is required. All issues found during the
inspection must be corrected before the issuance of a license.
Notice:
Each applicant must submit prior to the Planning and Development Committee, P&D, proof of mailed notices to all owners
whose addresses appear on the current tax assessment list of real estate property located within radius of 250 feet of the
subject property, inclusive of public streets, alleys and other public ways.
The notice must include applicant’s name, the address of the subject property, the matter under consideration, and the
date, time and location of the meeting of the Planning and Development Committee.
You will be informed by the Health Department when to distribute the notices after the P & D Committee and City Council
meeting date for your application is confirmed.
Approval:
Each application must be reviewed by P & D Committee and City Council bef ore approval is granted.
Please submit completed application and required documents to: Licensing, Dept. of Health & Human Services
2100 Ridge Ave., Evanston, IL 60201 or email to: egolden@cityofevanston.org
Statefarm
3170 N Lincoln Ave, Chicago, IL 60657
(773) 248-6288 max.adelman.e3wh@statefarm.com
491 of 658
10/29/18
Notice
Rob Crowder, the property owner and occupant at address 1005 Dewey Ave, Evanston IL 60202 has
submitted an application for a Vacation Rental License (City Code § 5-9-4), which is scheduled for review
during the public meetings of the Planning & Development Committee and Evanston City Council on
Monday, November 12, 2018 at 7:00pm.
The Planning and Development (P&D) Committee meeting is located at the Council Chambers of the
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, IL 60201. For inquiries about this
application, please contact the Department of Health & Human Services (847) 448-4311.
If you have any other questions, please feel free to contact me directly via e-mail or phone.
Thanks!
Rob Crowder
Crowder.27@gmail.com
937-505-0217
492 of 658
10242200010000 CITY OF EVANSTON - ELLYN GOLDEN2100 RIDGE AVE EVANSTON IL 60202
10242160110000 CHARLES E CAMERON 1023 DEWEY AVE EVANSTON IL 60202
10242160340000 CHRISTOPHER KEAN 1008 FLORENCE EVANSTON IL 60202
10242160280000 CHARLES D DILLMAN 1024 FLORENCE EVANSTON IL 60202
10242150290000 MARC MARTIGNETTI 1004 DEWEY AV EVANSTON IL 60202
10242150270000 VALERIE GHGROLD 1008 DEWEY AVE EVANSTON IL 60202
10242160180000 SOL ANDERSON 1001 DEWEY AVE EVANSTON IL 60202
10242150250000 MARIANNE LISOWSKI 1016 DEWEY AV EVANSTON IL 60202
10242160350000 CAPITAL CITY HOLDINGS 5613 HILLCREST RD DOWNERS GROVE IL 60516
10242160170000 ROBERT CROWDER 1005 DEWEY AVE EVANSTON IL 60202
10242150300000 J GORDON & G ORELLANA 1000 DEWEY AV EVANSTON IL 60202
10242160140000 ROGER A WESTPHAL 1015 DEWEY AVE EVANSTON IL 60202
10242150280000 FRANK CAVOTO 1006 DEWEY AVE EVANSTON IL 60202
10242160320000 JUSTIN NOTESTEIN 1016 FLORENCE AVE EVANSTON IL 60202
10242160290000 BURKE PATTEN 1022 FLORENCE AVE EVANSTON IL 60202
10242150340000 VALERIE GHEROLD 1008 DEWEY AVE EVANSTON IL 60202
10242150230000 IRENE MCKIRDY 1022 DEWEY AVENEU EVANSTON IL 60202
10242150240000 GEORGE A GOMEZ 1020 DEWEY EVANSTON IL 60202
10242160310000 EVELYN B MOTT 1018 FLORENCE AV EVANSTON IL 60202
10242160120000 MURIA LEON 1021 DEWEY EVANSTON IL 60202
10242160160000 MURIEL L DAMASCUS 1009 DEWEY AV EVANSTON IL 60202
10242150330000 RAPEL MENTO SUITE 115 8820 SKOKIE BLVD SKOKIE IL 60077
10242160100000 ERIKA RODRIGUEZ 1025 DEWEY AVE EVANSTON IL 60202
10242160370000 RUTH E MONSON 1000 FLORENCE AV EVANSTON IL 60202
10242160150000 PATRICK J CREEVY 1013 DEWEY AV EVANSTON IL 60202
10242150220000 MARGIE W LENOIR 1026 DEWEY AV EVANSTON IL 60202
10242160360000 JEAGER 1002 FLORENCE EVANSTON IL 60202
10242160190000 H & P KELLY 1617 LEE ST EVANSTON IL 60202
10242210020000 EXEMPT - SCHOOL DIST #65 1500 MCDANIEL AVE EVANSTON IL 60201
10242160300000 ELVIN CARMICHAEL 1020 FLORENCE EVANSTON IL 60202
10242160330000 MIKI FERENCZY 1012 FLORENCE AVE EVANSTON IL 60202
10242160130000 MARY V BROWN 1019 DEWEY EVANSTON IL 60202
10242160270000 STEVE LEMIEUX JORDAN 1026 FLORENCE AV EVANSTON IL 60202
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Aerial Map - 1005 Dewey Ave.
City of Evanston IL, Imagery courtesy Cook County GIS
drawGraphics_poly
User drawn polygons
Tax Parcels
October 29, 2018 0 0.03 0.060.015 mi
0 0.055 0.110.0275 km
1:2,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston494 of 658
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
496 of 658
Page 3
5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
497 of 658
Page 4
2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of November 12, 2018 Item P3
Resolution 99-R-18 Authorizing the Purchase of Two Vacant Lots Located at 2122
Darrow Avenue and 2113 Dewey Avenue
For Action
To: Honorable Mayor and Members of City Council
Members of the Planning and Development Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Subject: Resolution 99-R-18, Authorizing the City Manager to Purchase Two
Vacant Lots Located at 2122 Darrow Avenue and 2113 Dewey Avenue in
Evanston, Illinois
Date: November 5, 2018
Recommended Action:
Staff recommends approval of Resolution 99-R-18 authorizing the City Manager to
purchase two vacant lots located at 2122 Darrow Avenue and 2113 Dewey Avenue in
Evanston, Illinois for the sum of two dollars ($2.00). 2122 Darrow Avenue and 2113
Dewey Avenue are vacant land acquired as foreclosed housing with Neighborhood
Stabilization Program 2 (NSP2) funds. The properties are being transferred to the City
so the City may close out its NSP2 grant with Housing and Urban Development (HUD)
by December 31, 2018.
Funding Source: N/A
Livability Benefits:
Built Environment: Support housing affordability; provide compact and complete streets
and neighborhoods.
Discussion:
Staff has consulted with HUD Chicago Field Office and HUD Headquarters staff to
determine steps needed to close out the City’s Neighborhood Stabilization Program 2
grant by December 31, 2018. The City and its development partner, Brinshore
Development successfully completed the goals of that program. However, the
disposition of two properties, 2122 Darrow Avenue and 2113 Dewey Avenue, which
were acquired as vacant and foreclosed housing with NSP2 funds has not been
finalized. The following steps are being undertaken for grant closeout:
• Transfer ownership of the two remaining properties, 2122 Darrow and 2113
Dewey, from Brinshore Development and an affiliated entity, BrinNSP, to the City
of Evanston
Memorandum
499 of 658
• Document that the demolition of the severely deteriorated housing on the two
properties achieves a NSP2 National Objective of Blight Reduction, as both
properties are in a primarily low/moderate income census tract in the City’s
Community Development Block Grant Neighborhood Revitalization Strategy Area
(NRSA) where we use CDBG funds to address deteriorated housing through our
Housing Code Enforcement program
• Finalize and submit grant closeout paperwork to HUD’s Chicago Field Office.
These actions will document that all properties acquired with NSP2 funds have met a
National Objective of that program and the City will be able to redevelop or dispose of
the two vacant properties without any further NSP2 restrictions or requirements.
Background:
2122 Darrow Avenue was acquired in September 2011. The single-family house was
determined to be in such poor condition that rehab was not feasible. it was demolished
and the property is being held for redevelopment. The lot is 66 feet wide and without
alley access. Staff recommends consideration of developing a Special Use process that
would enable the construction of modest-size “starter” homes on smaller lots than
currently allowed by our zoning. This same process could be used to put non-
conforming parcels throughout Evanston that are currently undevelopable based on
zoning to productive use as affordable housing.
2113 Dewey Avenue was acquired in July 2013. The frame four-flat was in very
deteriorated condition and there was environmental contamination from a former use of
the property to the south. The building was demolished and the contamination was
addressed. This property is a non-conforming lot between two businesses in MXE
zoning district, making it more appropriate for a business/commercial use than for
affordable housing.
Following the transfer of the properties to the City’s ownership, maintenance expenses
will continue to be funded until their final disposition is determined using remaining
NSP2 program income of approximately $80,000. These funds will also be used for
staffing costs to monitor NSP2 rental and ownership properties for compliance with
program requirements.
Attachments:
• Resolution 99-R-18 Authorizing the City Manager to Purchase Two Vacant Lots
Located at 2122 Darrow Avenue and 2113 Dewey Avenue in Evanston, Illinois
• Letter transferring 2122 Darrow Avenue to the City of Evanston
• Letter transferring 2113 Dewey Avenue to the City of Evanston
500 of 658
10/17/2018
99-R-18
A RESOLUTION
Authorizing the City Manager to Purchase Two Vacant Lots Located
at 2122 Darrow Avenue and 2113 Dewey in Evanston, Illinois
WHEREAS, the United States Department of Housing and Urban
Development (“HUD”) awarded $18.5 million in Neighborhood Stabilization Program 2
(“NSP2”) grant funds to the City for two main purposes: (a) acquire, reh abilitate and/or
development, leasing and/or sale of a minimum of 100 single-family, multi-family and
condominium units; and (b) the development of a mixed income residential development
called “Emerson Square”; and
WHEREAS, the City entered into a redevelopment agreement and
subsequent amendments with Brinshore Development, L.L.C (“Brinshore”) and an
affiliated entity, BrinNSP LLC (“BrinNSP”) to carry out the goals of the NSP2 grant
funds; and
WHEREAS, BrinNSP acquired many properties to fulfill the objectives of
the grant, including 2122 Darrow Avenue (10-12-419-008-008-0000 and 10-12-419-009-
0000) and 2113 Dewey Avenue (10-12-421-006-0000) (the “Subject Properties”), now
vacant parcels; and
WHEREAS, BrinNSP seeks to convey and the City of Evanston seeks to
acquire the vacant properties in order to officially close the grant with HUD and satisfy
its NSP2 grant compliance requirements; and
WHEREAS, the City will hold the Subject Properties until appropriate
501 of 658
99-R-18
~ 2 ~
disposition that addresses the community development and revitalization needs of the
City and neighborhood are determined; and
WHEREAS, the City Council hereby finds and determines that the best
interests of the City of Evanston and its residents will be served by acquiring the
aforesaid Subject Properties; and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to acquire two
properties located at 2122 Darrow Avenue and 2113 Dewey Avenue from BrinNSP LLC
for a purchase price of $1.00 per lot.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of said agreement to close the purchase
transactions as he may be determine to be in the best interests of the City.
SECTION 3: This resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
502 of 658
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For City Council meeting of November 12, 2018 Item P4
Ordinance 112-O-18 Application for Major Zoning Relief for Building Lot Coverage,
Setbacks, and Open Parking at 2626 Reese Ave.
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning & Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage,
Setbacks, and Open Parking at 2626 Reese Ave.
Date: November 2, 2018
Recommended Action
City staff recommends adoption and the Zoning Board of Appeals recommends denial of
Ordinance 112-O-18 for major zoning relief for 42.5% building lot coverage where a
maximum 30% is allowed, a 3’ south interior side yard setback where 5’ is required for the
principal structure, a 3.5’ street side yard setback where 15’ is required for the principal
structure, an 8.5’ street side yard setback where 15’ is required for a deck, a 10’ street
side yard setback where 15’ is required for a detached garage, and a 1’ street side yard
setback where 15’ is required for open parking, in the R1 Single Family Residential
District. The Zoning Board of Appeals determined the proposal does not meet all
Standards for Major Variation, specifically that the proposal would result in a substantial
adverse impact on the use, enjoyment or property values of adjoining properties, and that
the requested variations are not the least deviation from the applicable regulations among
the feasible options identified.
Livability Benefits
Built Environment: Provide People-Friendly Streets, Buildings, Parks, and Neighborhoods
Summary
2626 Reese is a vacant corner lot that is substandard with a lot width of 25’ and lot size of
3,325 square feet, where 35’ and 7,200 square feet would be required respectively for a
newly created lot. The lot has existed as a platted buildable property since at least 1960.
The applicant proposes to construct a moderate-sized two-bedroom (plus one additional
bedroom in the basement), 2.5 bathroom, 23.7’ tall single family residence and one-car
detached garage with one open parking space. The request includes the following zoning
relief:
Memorandum
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2
Required Proposed
Building Lot Coverage 30% maximum 42.5%
Street Side Yard (principal
structure, deck, garage, open
parking)
15’ minimum
3.5’ (principal structure)
8.5’ (deck)
10’ (garage)
1’ (open parking)
Interior Side Yard Setback
(principal structure) 5’ 3’
The proposed house complies with the averaged required front yard setback on Reese
Ave. at 19.5’ as well as the required rear yard setback and all other zoning regulations.
The applicant designed the proposed house to be smaller in bulk and height than typical
new construction single family residences to minimize impact on neighboring properties,
and to fit contextually with the neighborhood’s existing housing stock.
The proposed house is located 3’ from the south interior side property line where 5’ is
required, which allows for window and door openings that meet building codes. 3’ interior
side yards for substandard lots in Evanston are typical. The proposed house is located
3.5’ from the street side yard (Hartzell St.) property line, which is approximately 1’ from
the public sidewalk, for a total distance from the house to the sidewalk of 4.5’. The main
entrance to the house is recessed so that the porch does not protrude closer to the
Hartzell St. property line.
The proposed deck, detached one-car garage, and open parking space are all within the
street side yard setback (Hartzell St.) but are minimized to the extent possible while
maintaining an appropriate and usable site layout. The open parking variation is needed
because neighbors previously expressed concern about sight line visibility for vehicles
and pedestrians navigating the alley intersection, and suggested an open parking space
instead of larger garage in that area.
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3
The applicant worked extensively with staff to modify the house bulk to address neighbor
concerns while also minimizing necessary variations. The applicant modified the proposal
multiple times with an end result of eliminating one second floor bedroom and combining
the kitchen and formal dining room into an eat-in kitchen to reduce the building footprint.
The gambrel roofline allows for minimal bulk for a second story while allowing adequate
head-height for habitable second floor space. The house features a peak height of 23.7’,
which is comparable to other properties. Staff is aware of concerns from neighboring
property owners including the size and bulk of the structure, reduced setbacks, and
potential flooding issues due to ponding on the currently vacant property after heavy rain
storms.
Legislative History
Current Proposal:
September 25, 2018: The ZBA unanimously recommended denial, specifically citing that
the proposal would result in a substantial adverse impact on the use, enjoyment or
property values of adjoining properties, and that the requested variations are not the least
deviation from the applicable regulations among the feasible options identified.
The ZBA was unable to reach a consensus on how the applicant could further minimize
the variations, size, or bulk of the proposed single family residence. Concerns varied
among ZBA Members, ranging from the south interior side yard setback, street side yard
setback, building lot coverage, open parking space, and bulk of the house.
Recommendation: Unanimous denial
2017 Proposal:
The applicant (current property owner) proceeded to the ZBA with variation requests for:
Required Proposed
Building Lot Coverage 30% maximum 37.9%
Street Side Yard (principal
structure, garage, porch)
15’ minimum
13.5’ minimum (porch)
4’ (principal structure)
3’ (garage)
507 of 658
4
1’ (porch)
Accessory Structure Location
(garage)
Not closer to the street
than the house
1’ closer to the street
than the house
The proposal was for a three-bedroom, 2.5 bathroom, 29.6’ tall single family residence
with a hip roof. The proposal did not include an open parking space variation, therefore
the ZBA was the final determining body. The case was met with significant neighborhood
opposition and was ultimately denied by the ZBA, which determined the variations
requested were not the minimum change necessary and could be minimized more if the
house and garage were made smaller, which would also make the house similar in size
and bulk to the rest of the neighborhood.
2016 Proposal:
The applicant (previous property owner; intended to be owner occupied) proposed 10
variations for zoning relief to construct a three-bedroom, three-bathroom, 35’ tall single
family residence.
508 of 658
5
The proposal was met with significant neighborhood opposition (as well as some support)
that made the owner uncomfortable with the neighborhood dynamic, so the owner
ultimately withdrew the request prior to the ZBA hearing and sold the property (to the
current applicant). Opposed neighbors felt the property should either feature a smaller
house similar to the existing surrounding housing stock, or should not feature a house at
all.
Attachments
Proposed Ordinance 112-O-18
Letters of Opposition submitted at/after ZBA
September 25, 2018 ZBA Meeting Minutes Excerpt
ZBA Findings
September 25, 2018 ZBA Packet
509 of 658
9/17/2018
112-O-18
AN ORDINANCE
Granting Major Variations at
2626 Reese Avenue in the R1 Single-Family Residential Zoning District
WHEREAS, William James (the “Applicant”), contractor of the property
commonly known as 2626 Reese Avenue (the “Subject Property”), located within the R1
Single-Family Residential Zoning District and legally described in Exhibit A, attached
hereto and incorporated herein by reference, submitted an application seeking approval
of Major Variations to construct a single family residence and detached garage and
related zoning requirements imposed by Subsections 6-8-2-7, 6-8-2-8(A)(3), 6-8-2-
8(A)(2), and 6-8-2-8(C)(2) of Title 6 of the Evanston City Code of 2012, as amended
(“the Zoning Ordinance”); and
WHEREAS, the Applicant requests the following Major Variations related
to the Subject Property:
(1) Have a building lot coverage of 42.5% where 30% is permitted on the Subject
Property pursuant to City Code Subsection 6-8-2-7;
(2) Reduce the minimum required south interior side yard setback from five (5) feet
to three (3) feet pursuant to City Code Subsections 6-8-2-8(A)(3);
(3) Reduce the required street side yard setback on Hartzell Street from fifteen (15)
feet to three and a half (3.5) feet for the principal structure pursuant to City Code
Subsection 6-8-2-8(A)(2);
(4) Reduce the required street side yard setback from fifteen (15) feet to eight and a
half (8.5) feet for a deck pursuant to City Code Subsection 6-8-2-8(C)(2);
510 of 658
112-O-18
~2~
(5) Reduce the required street side yard setback from fifteen (15) feet to ten (10) feet
for an accessory structure pursuant to City Code Subsection 6-8-2-8(C)(2); and
(6) Reduce the required street side yard setback from fifteen (15) feet to one (1) foot
for open parking pursuant to City Code Subsection 6-8-2-8(C)(2); and
WHEREAS, on September 25, 2018, the Zoning Board of Appeals
(“ZBA”), pursuant to proper notice, held a public hearing in case no. 18ZMJV-0078 to
consider the application, received testimony, and made written records and findings that
the application did not meet the standards for Major Variations set forth in Subsection 6-
3-8-12-(E) of the Zoning Ordinance and recommended City Council denial thereof; and
WHEREAS, at its meeting of November 12, 2018, the Planning and
Development (“P&D”) Committee of the City Council considered the ZBA’s
recommendation, and recommended City Council approve the Major Variations, as
requested; and
WHEREAS, at its meetings of November 12, 2018 and November 26,
2018, the City Council considered and adopted the recommendation of the P&D
Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
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112-O-18
~3~
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 18ZMJV-0078 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) To permit a building lot coverage of 42.5% on the Subject Property. Subsection
6-8-2-7 of the Zoning Ordinance requires a maximum building lot coverage of
thirty percent (30%) on the Subject Property.
(B) To permit a south interior side yard setback of three (3) feet. Subsections 6-8-2-
8(A)(3) requires a minimum five (5) foot south interior side yard setback on the
Subject Property.
(C) To permit a three and a half (3.5) foot street side yard setback on Hartzell Street
for the principal structure. Subsection 6-8-2-8(A)(2) requires a minimum fifteen
(15) foot street side yard setback on the Subject Property.
(D) To permit an eight and a half (8.5) foot street side yard setback on the Subject
Property. Subsection 6-8-2-8(C)(2) requires a minimum fifteen (15) feet for a
deck on the Subject Property.
(E) To permit a ten (10) foot street side yard setback for the accessory structure.
Subsection 6-8-2-8(C)(2) requires a minimum fifteen (15) foot street side yard
setback for an accessory structure on the Subject Property.
(F) To permit a one (1) foot street side yard setback for open parking on the Subject
Property. Subsection 6-8-2-8(C)(2) requires a fifteen (15) foot street side yard
setback for open parking on the Subject Property.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variation authorized hereby.
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112-O-18
~4~
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
513 of 658
112-O-18
~5~
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
514 of 658
112-O-18
~6~
EXHIBIT A
Legal Description
LOT 1 IN BLOCK 5 IN BROWN AND CULVER'S ADDITION TO NORTH EVANSTON, IN GEORGE
SMITH'S SUBDIVISION IN SECTION 33, TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 05-33-429-007-0000
Commonly Known As: 2626 Reese Avenue, Evanston, Illinois.
515 of 658
Page 1 of 5
Zoning Board of Appeals
APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, September 25, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, G300
Members Present: Lisa Dziekan, Violetta Cullen, Mary Beth Berns, Myrna Arevalo,
Scott Gingold, Mary McAuley, Kiril Mirintchev
Members Absent:
Staff Present: Scott Mangum, Melissa Klotz
Presiding Member: Mary Beth Berns
2626 Reese Ave. 18ZMJV-0078
William James, contractor, applies for major zoning relief to construct a single family
residence and detached garage in the R1 Single Family Residential District. The
applicant requests 42.5% building lot coverage where a maximum 30% is allowed
(Zoning Code Section 6-8-2-7), a 3’ south interior side yard setback where 5’ is required
for the principal structure (Zoning Code Section 6-8-2-8-A-3), a 3.5’ street side yard
setback (Hartzell Street) where 15’ is required for the principal structure (Zoning Code
Section 6-8-2-8-A-2), an 8.5’ street side yard setback where 15’ is required for a deck,
10’ street side yard setback where 15’ is required for the accessory structure (detached
garage) and a 1’ street side yard setback where 15’ is required for open parking
(Zoning Code Section 6-8-2-8-C-2). The Zoning Board of Appeals is the recommending
body, and the City Council is the determining body for this case.
Ms. Klotz read the case into the record, and noted 6 additional letters of opposition were
passed out at the beginning of the hearing.
Matt Rodgers, consultant, explained the proposal:
● Proposal includes a lower building height with less massing to match the rest of
the neighborhood
● Front porch is now recessed in to eliminate a variation
● Garage has been reduced to a 1-car garage to improve sight lines to the alley as
requested by neighbors
● A 2 bedroom house is quite modest.
● The first floor is as small as possible, with a family room and eat-in
kitchen. There is no dining room, no mudroom, etc.
Mr. Gingold noted two big concerns: drainage and water runoff onto the sidewalk with
such a small street side yard setback, and construction so close to a neighboring home.
Mr. Rodgers explained by constructing a home on the property, stormwater runoff can
be designed to direct water to certain areas. In this case, a splash pad will be
constructed under the deck to send the water towards that. Other options will be
516 of 658
Page 2 of 5
Zoning Board of Appeals
considered in conjunction with City staff. Chair Berns stated the stormwater issue will
be addressed by City staff in the permit process, which is rigorous for new construction
such as this. Ms. McAuley asked if the civil engineering information will be provided to
the immediate neighbor, and Mr. Rodgers agreed it would be.
Ms. Klotz explained the current proposal is 66 square feet smaller than the previous
proposal for this property, excluding garages/parking.
Mr. James stated he does not have a sale price set for this home yet, but expects
approximately $360,000 based on the square footage.
Kit Newman, 2833 Hartzell, explained most properties in the area have one-story
bungalows. Street parking is difficult because people from Central St. park in the
neighborhood. It is better that they have 2 parking spaces on site.
Richard Horsting, 2624 Reese Ave., stated he took the photos of the rain ponding on
the property some time in July, and then submitted a packet of information. Mr. Horsting
explained the variations requested are up to 94% over the requirements. The structural
engineer Mr. Horsting discussed the proposal with determined there would be structural
damage to his house if construction is done that close to the property line. The building
lot coverage proposed is far higher than the surrounding homes, and Mr. James
overstated what the building lot coverage of adjacent homes are. The house would be
a total of 5’9” from Mr. Horsting’s house.
Dawn Larbalestier, 2627 Lincolnwood Dr., stated drainage is a concern. There is
flooding in the neighborhood. The alley visibility is a concern too. Ms. Larbalestier
submitted a copy of the flyer that was distributed to neighbors, which is different than
what is within the ZBA packet.
Colleen Barkley, 2622 Reese Ave. has concerns about water since her property has a
wet basement. The roots of a large heritage oak that is near the property would be
impacted by the garage.
Andrew Naidech, 2619 Lincolnwood Dr. has concerns about the sight line from the alley
even with the 1-car garage. Just a parking pad is better. Also, there are ground
contaminants at the property that become long term health issues for occupants. Ms.
McAuley asked staff if a Phase 1 Environmental study is required, and Ms. Klotz
responded that is typically not required for single family construction, but could not
speak to whether it is a requirement for properties with known contamination. If that is a
concern, the ZBA could recommend it is as a condition for approval.
Lila Kirkpatrick, 2904 Hartzell St., asked how the house is considered a 2-bedroom
house when there is clearly a bedroom in the basement even though it is labeled as an
office. Chair Berns clarified basement bedrooms are not considered bedrooms in real
estate terms, regardless of how they are labeled on the plans.
517 of 658
Page 3 of 5
Zoning Board of Appeals
Mark Newman, 2833 Hartzell St., stated half the block of Hartzell St. is 2-3 feet
narrower than other streets and has a lot of traffic. A large SUV parked on that parking
pad will make it much more dangerous for people navigating the alley.
Ms. Klotz confirmed the lot is considered a buildable lot because it is already platted,
but building is subject to the requirements of the Zoning Ordinance or variation
approval.
Beth Paradi, 2907 Lincolnwood Ave., stated the width of the house is too much for the
lot. 3’ setbacks are not enough.
Nancy Crain stated her property would be impacted by additional stormwater runoff. All
regulations should be upheld.
Kathy Miller, 2831 Hartzell St., submitted a petition of opposition signed by neighbors.
Ms. Miller also noted it is disingenuous for a builder to say they don’t know how much
they would market the house for. Trees, including street trees, will be severely
impacted when the basement is dug and root structures are disturbed. Too many
variations that are too large are requested.
Scott Kirkpatrick, 2904 Hartzell St., stated nothing has changed. The house is 3.4%
smaller, which is not a significant change.
Mr. James confirmed the first floor is 925 sq. ft., which is 11 square feet smaller than the
last proposal. The second floor is significantly smaller due to the gambrel roof and
reduced head height.
Mr. Rodgers stated drainage concerns will be addressed in the permit process. There is
no building by right on this property, but the City has stated it is a buildable lot with
variations. Lifestyles have changed in the last 100 years since the other homes in the
neighborhood were built, and people expect certain things in new construction today.
The lot is legally nonconforming and substandard, which is a clear hardship. The
gambrel roof reduced the bulk so the house fits appropriately with the neighborhood.
The roofline starts stepping back at a height of 13’. It is understandable that the
neighborhood enjoys the property as open space, but the highest and best use of the
property is this appropriate single family residence.
Mr. Horsting noted it is disturbing that a house extending 12’ further back than his own
house would not impact his yard when people are in that house on the second floor
looking into his backyard.
Deliberation:
Ms. Dziekan asked staff to elaborate on the concerns, comments, and
recommendations raised by staff and DAPR with this proposal. Ms. Klotz stated she
worked with Mr. James on multiple site plans and re-stated neighbor concerns until the
proposal was scaled back to the extent possible to address the concerns. Mr. Mangum
added the DAPR minutes are included in the packet and DAPR agreed the variations
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Zoning Board of Appeals
were minimized to the extent possible given the 25’ lot width and the need for variations
for the construction of any house.
Mr. Gingold agreed, and commended the applicant for listening to previous concerns
and addressing those, but also noted the first floor footprint is only 11 square feet
smaller. The lot is buildable, but the house could be smaller and the side yard setbacks
are extremely small. The spirit of the open parking space increasing the sight line is
there, but if there is an SUV there then the sight line is disrupted. Ms. Cullen agreed.
Ms. Dziekan asked ZBA Members who are architects to explain if they think the
variations proposed are the minimum change necessary.
Mr. Mirintchev stated this proposal is significant progress that reduced the bulk of the
structure, but there is still room for improvement. The lot is difficult. The biggest
problems are the side yard setback to the neighbor and the overall building footprint.
The other variations are reasonable. A significant portion of the footprint is the
staircase, which is luxurious. The design should shrink the width of the staircase to
reduce the footprint and width of the house. Those two variations are issues that could
be further minimized.
Ms. Arevalo stated the lot only has a 5’ buildable area with the setbacks taken into
account. That is obviously not feasible. The staircase is 3’ wide or maybe 3’2” on the
interior, which is not luxurious. The alley sight triangle is 10’ and is conforming by City
standards and any traffic engineer. As long as that is met, she supports the project.
Mr. Gingold noted the aerial view of the neighborhood provided in the ZBA packet
shows that the other houses in the area are more modest. The length of the house is
overreaching. The side yard setbacks would be more appropriate if the length of the
house was shortened to be similar to other existing homes.
Ms. Cullen stated something should be built on the lot, but this may not quite be the
right proposal.
Chair Berns stated she is less concerned about the side yard setback to the neighbor
because that is typical throughout the city, and is oftentimes less distance between two
houses. The larger issue is the street side yard setback and distance to the sidewalk,
which affects the entire neighborhood. The staircase is a bit more generous than it
must be. Overall, the applicant did a nice job of working through the issues as best
possible given the lot, but a few more adjustments are needed.
Ms. Dziekan stated that between staff, DAPR, neighbors, and the ZBA, there is no clear
path provided to the builder. Mr. Gingold agreed, noting the applicant did listen to the
concerns and addressed them as best he could given the myriad of concerns raised by
everyone.
Standards:
1. No, because of the closeness of the house to the sidewalk. (Gingold - and the
groundwater issue if it is not properly addressed).
519 of 658
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Zoning Board of Appeals
2. Yes
3. Yes
4. Yes
5. No
6. Yes
7. No, there is a little more that can be reduced with the side yard setbacks and
building lot coverage.
Ms. McAuley motioned the ZBA recommend denial to City Council, which was
seconded by Ms. Cullen and unanimously recommended for denial.
The meeting adjourned at 9:10 pm.
520 of 658
F I N D I N G S
FOR STANDARDS OF
V A R I A T I O N S
After conducting a public hearing on September 25, 2018, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
_______Met __X__Not Met
7-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
7-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
7-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
7-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
___X___Met _____Not Met
7-0
Case Number: 18ZMJV-0078
Address or
Location: 2626 Reese Ave.
Applicant: William James
Proposed
Zoning Relief:
42.5% building lot coverage, 3’ south interior side yard setback, 3.5’
street side yard setback, 8.5’ street side yard setback for a deck, 10’
street side yard setback for a garage, 1’ street side yard setback for
open parking; all for a new single family residence.
521 of 658
is a public benefit;
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
7-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
______Met __X__Not Met
7-0
And, based upon these findings, and upon a vote of
7 in favor of denial & 0 against
Recommends to the City Council
Approval
X Denial
Attending: Vote:
(for denial)
Aye No
X Violetta Cullen X
X Mary Beth Berns X
X Lisa Dziekan X
X Kiril Mirintchev X
X Scott Gingold X
X Myrna Arevalo X
X Mary McAuley X
522 of 658
Memorandum
To: Mayor and Members of the City Council
Planning & Development Committee
From: Johanna Leonard Community Development Director
Scott Mangum, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 144-O-18 Granting a Special Use for a Type 2 Restaurant and
Drive Through Facility, McDonald’s Restaurant, at 1919 Dempster St.
Date: November 1, 2018
Recommended Action
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 144-O-
18 granting special use approval for a Type 2 Restaurant and a dual lane Drive Through
Facility for McDonald’s Restaurant in the C2 District. The applicant has complied with all
zoning requirements, and meets all of the standards of a special use for this district.
Livability Benefits:
Economy & Jobs: Expand job opportunities
Built Environment: Promote diverse transportation modes
Summary:
The applicant proposes to expand the operation of McDonald’s, a Type 2 Restaurant,
with a 91 square foot addition to the northwest portion of the building to relocate a drive-
through window. The applicant also proposes to expand the facility to a dual-lane drive
through that queues from both Dempster St. and Dodge Ave.
The restaurant is currently open to the public from 5am – 11pm, seven days a week,
with the drive-through open 24-hours a day, seven days a week. The applicant
proposes to decrease the amount of on-site parking from 62 existing spaces to 47
spaces to improve the traffic flow within the site and maintain the parking lot’s travel
aisle around the back of the drive-through. The Zoning Ordinance requires seven
parking spaces (as well as drive-through stacking) for the use. However, McDonald’s
feels 47 spaces are the minimum necessary for employees and customers at this
location. Increased landscaping islands are proposed at the Dodge Ave. ingress/egress
and at portions of the Dempster St. ingress/egress. The parking lot will feature striped
pedestrian walks to increase safety for customers.
For City Council meeting of November 12, 2018 Item P5
Ordinance 144-O-18 Application for a Special Use for a Type 2 Restaurant and Drive
Through Facility, McDonald’s Restaurant, at 1919 Dempster St.
For Introduction
523 of 658
The applicant conducted a traffic study in early 2016 to quantify the vehicular issues
with the existing single lane drive-through that queues from Dempster St. only. The
traffic study found the current drive-through queue backed up onto Dempster Street on
ten occasions during the study time (one day, from 7am-5pm). The applicant feels the
proposed dual-lane drive-through, building addition that will reconfigure the pay window,
and additional access to the drive-through from Dodge Ave., will increase the drive-
through stacking, decrease order time, and improve vehicular access to reduce the
occasions of vehicular backup onto Dempster Street.
A full façade renovation is also proposed to modernize the building, including new
signage. As requested by the ZBA, the applicant revised the proposed site plan to
include additional directional signage at entrances and exits that will encourage the
utilization of the Dodge Ave. drive through queue, as well as ADA parking and “pull-
forward” temporary parking on the west side of the property.
The ZBA requested data from the Police Department to determine if there have been a
significant number of disturbances or incidents between midnight and 5am when most
Type 2 Restaurants are prohibited from operating. The Police Department provided
information of serious incidents, including assaults and batteries, disorderly conduct,
disturbances, harassment, drugs, and gun calls, and found little activity at 1919
Dempster St. during overnight hours. Specifically, there were a total of 6 incidents over
the last 7 months between midnight and 5am. There are significantly more incidents
during daytime hours:
524 of 658
Additionally, the ZBA recommended the City Council should determine if a no left turn is
appropriate at the Dempster St. exit. The Public Works Agency assessed the egress
and determined a no left turn would encourage vehicular traffic trying to get to Dodge
Ave. to divert to neighborhood streets, potentially through the nearby school zones, and
therefore does not recommend the restriction.
City staff has not received any objections to the proposed special uses from neighboring
property owners.
Comprehensive Plan:
The Evanston Comprehensive General Plan encourages the revitalization of existing
commercial corridors that can add sales tax revenue and encourage economic stability.
The Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Recognize and support the strong role neighborhood
business districts play in Evanston’s economy and its
identity.
McDonald’s proposed restaurant and drive through expansion and façade and site
improvements will improve functionality and vehicular navigation throughout the
property while also increasing aesthetics and maintaining a pedestrian friendly property.
525 of 658
Legislative History:
October 16, 2018: the ZBA recommended unanimous approval of the special use for a
Type 2 Restaurant and dual lane Drive Through Facility for McDonald’s with the
following conditions:
1. Additional signage is required at all ingress/egress to alert customers to the
Dodge Ave. entrance/exit, and to alert customers to the one way in and one
way out on Dempster St.
2. City Council shall use information provided by staff and the applicant regarding
police incidents and percentage of sales conducted between midnight and 5am
to determine if a reduction in hours of operation is necessary.
3. Substantial compliance with the documents and testimony on record.
4. ADA parking shall be accessible from all vehicular entrances and therefore
shall be added in the parking area west of the building.
5. Short term parking for customers awaiting orders shall be located in the
parking area west of the building.
6. City Council shall determine if a no left turn is appropriate at the Dempster St.
exit.
Attachments
Ordinance 144-O-18
October 16, 2018 ZBA Draft Meeting Minutes
ZBA Findings
October 16, 2018 ZBA Packet
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11/5/2018
144-O-18
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant and a Drive-
Through Facility Located at 1919 Dempster Street in the C2
Commercial District (“McDonald’s”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on September 25,
2018 and October 16, 2018, pursuant to proper notice, to consider case no. 18ZMJV-
0080, an application filed by James E. Olguin (the “Applicant”), attorney for the property
legally described in Exhibit A, attached hereto and incorporated herein by reference,
commonly known as 1919 Dempster Street (the “Subject Property”) and located in the C2
Commercial District, for a Special Use Permit to establish, pursuant to Subsection 6-10-
4-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2
Restaurant with a Drive-Through Facility, “McDonald’s,” on the Subject Property; and
WHEREAS, the Applicant specifically requests a special use permit to
include an addition of a ninety-one (91) square foot building addition for a new drive-
through window and a second ordering lane for a dual drive-through facility; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant and a Drive-Through Facility met the standards for Special Uses in
Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof;
and
WHEREAS, at its meeting of November 12, 2018, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
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144-O-18
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record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 18ZMJV-0080; and
WHEREAS, at its meetings of November 12, 2018 and November 26,
2018, the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant with a Drive-Through Facility on the Subject Property as
applied for in case no. 18ZMJV-0080.
SECTION 3: Pursuant to Subsection 6-9-5-3 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans including the site plan attached as
Exhibit B and documents on file in this case, including but not limited to: the
Sustainability Practices for Type 2 Restaurants submitted by the Applicant.
B. Hours of Operation: The City Council shall use the information provided by
staff and the Applicant regarding police incidents and percentage of sales
conducted between midnight and 5:00 A.M. to determine if a reduction of hours
of operation is necessary.
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144-O-18
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C. Signage: Additional signage is required at all ingress and egress locations on
the Subject Property to alert customers to the Dodge Avenue entrance and exit,
and to alert customers to the one way in and one way out on Dempster Street.
D. Parking: All ADA parking shall be accessible from all vehicular entrances and
must be added in the parking area west of the building on the Subject Property.
Short term parking for customers awaiting orders shall be located in the parking
area west of the building on the Subject Property.
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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144-O-18
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Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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144-O-18
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EXHIBIT A
LEGAL DESCRIPTION
LOT 1 IN MCDONALD'S CONSOLIDATION, BEING A SUBDIVISION OF PART OF
THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED JUNE 29, 1988 AS DOCUMENT
NUMBER 88285076, IN COOK COUNTY, ILLINOIS.
PIN: 10-13-322-043-0000
COMMONLY KNOWN AS: 1919 Dempster Street, Evanston, Illinois.
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144-O-18
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EXHIBIT B
SITE PLAN
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Page 1 of 4
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, October 16, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Mary Beth Berns, Myrna Arevalo,
Scott Gingold, Mary McAuley, Kiril Mirintchev
Members Absent: Violetta Cullen
Staff Present: Scott Mangum, Melissa Klotz
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:00 p.m.
Minutes
Ms. McAuley motioned to approve the meeting minutes of September 25, 2018, which
were seconded by Ms. Arevalo and unanimously approved.
Mr. Mirintchev arrived.
Old Business
1919 Dempster St. 18ZMJV-0080
James E. Olguin, attorney, applies for a special use permit for a Type 2 Restaurant,
McDonalds, and a special use permit for a Drive Through Facility, at 1919 Dempster
Street in the C2 Commercial District (Zoning Code Section 6-10-4-3). The applicant
proposes a 91 square foot building addition for a new Dri ve-Through window, and a
second ordering lane for a dual Drive-Through Facility. The Zoning Board of Appeals
makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record, and noted two additional truck turning diagrams
were submitted.
James Olguin, attorney, explained the proposal:
● Parking spaces that are closest to ingress/egress on Dempster and Dodge will
be removed so that there will be fewer vehicular conflicts and to increase
landscaping
● Providing better pedestrian access with striped walkways
● Adding bike rack
● New dumpster facility
● Upgrade outdoor eating area in front of building
● Facade upgrade to modern, clean design
● Second drive through window will add functionality that helps customers go
through the drive through more quickly
534 of 658
Page 2 of 4
Zoning Board of Appeals
● Company owned store (not franchise)
● Small addition to the building in the northwest corner
● Increased drive through queue length which will help orders go more quickly
● One drive through lane can be accessed from the Dodge Ave. ingress
● Landscaping in front of the building will not exceed 3’ in height so there will be
adequate visibility for vehicles exiting onto Dempster St.
Mr. Gingold suggested signage should be added at the Dempster St. ingress and
egress to clarify which is the one-way-in entrance and one-way-out exit.
Mr. Olguin continued:
● There is ample room for vehicles to navigate around the back of the building
behind the drive through
● Drive through stacking will mostly queue off of Dempster St. in one stacking lane,
but can also be accessed from Dodge Ave.
● Reduction from 62 parking spaces to 47 parking spaces, which is adequate and
comparable to other McDonalds sites
● Roughly 70% of business is via the drive through, and that typically increases a
little bit with a dual drive through
● Many employees take public transportation or carpool with other employees
● There is no specific bus parking on-site and buses are not anticipated at this
location, but buses could park in the large parking area in the northeast area of
the property if necessary.
Ms. Dziekan asked if the site has too much parking and the northeast area of the
property could be better utilized for something else. The applicant responded that
parking is needed, and McDonald’s standards are for more than 40 parking spaces per
site.
Chair Berns noted the signage at the Dodge Ave. entrance is inadequate so people are
not aware that is an entrance to McDonald’s. The increased landscaping at the Dodge
Ave. entrance should make that more obvious, but there should also be better signage.
Mr. Mirintchev asked if signage will be provided to note ADA parking is only accessed
from Dempster St. and the applicant responded there was no plan to.
Chair Berns noted there are very few restaurants in Evanston that are open 24 hours
and most have limited hours of operation imposed by special use conditions. The
applicant responded McDonald’s would not be amenable to that change and would
likely scale the entire restaurant back, not remodel, and would be economically
detrimental to the business so it may then close or locate elsewhere.
Ms. McAuley asked if staff is aware of any nuisance or police issues that occur during
overnight hours, and Ms. Klotz responded she is not aware of any specific
incidents. Chair Berns added staff should reach out to the Police Department for
confirmation prior to City Council.
535 of 658
Page 3 of 4
Zoning Board of Appeals
Ms. Dziekan asked if there is anything that can be done to improve the drive through
functionality of Starbucks next door, and the applicant responded there is nothin g
McDonald’s can do to address that issue.
The applicant summarized that the proposed improvements should increase the
functionality of the drive through and site navigation.
Deliberation:
Ms. McAuley asked staff to confirm incident reports between midnight and 5am with the
police department, and if there are not significant incident reports then 24 hour
operation is appropriate.
Mr. Gingold noted clear signage in addition to painted ground signage is needed at all
entrances and exits, and the egress onto Dempster St. should be a no left turn.
Mr. Mirintchev stated signage should be added at the Dodge Ave. entrance that ADA
parking is only accessed from the Dempster St. entrance so that vehicles needing ADA
parking do not loop through the property and have to turn left out onto Dempster to
circle back in. Also, the parking spaces closest to the exit should be short term parking
for vehicles awaiting longer/larger orders.
Ms. Dziekan noted the additional bicycle parking, pedestrian striping, landscaping, and
new drive through stacking make this a good project.
Chair Berns commended staff for pushing for facade improvements to the building,
which are greatly needed, and noted it would be great if an ADA parking space could be
added in the north parking area so that vehicles entering via Dodge Ave. have an ADA
parking option.
Chair Berns and Ms. McAuley discussed whether the percentage of business conducted
between midnight and 5am should matter or if hours of operation should only be related
to police incident reports.
The Standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. NA
9. Yes
Mr. Gingold motioned to recommend approval of the special uses with conditions, which
was seconded by Ms. Dziekan and unanimously recommended for approval.
Conditions:
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Page 4 of 4
Zoning Board of Appeals
1. Additional signage is required at all ingress/egress to alert customers to the
Dodge Ave. entrance/exit, and to alert customers to the one way in and one way
out on Dempster St.
2. City Council shall use information provided by staff and the
applicant regarding police incidents and percentage of sales conducted between
midnight and 5am to determine if a reduction in hours of operation is necessary.
3. Substantial compliance with the documents and testimony on record.
4. ADA parking shall be accessible from all vehicular entrances and
therefore shall be added in the parking area west of the building.
5. Short term parking for customers awaiting orders shall be located
in the parking area west of the building.
6. City Council shall determine if a no left turn is appropriate at
the Dempster St. exit.
The meeting adjourned at 8:15 pm.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on October 16, 2018, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met ____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met ____Not Met
Vote 6-0
(E) It can be adequately served by public
facilities and services ___X___Met ____Not Met
Vote 6-0
Case Number: 18ZMJV-0080
Address or
Location:
1919 Dempster St.
Applicant: James E. Olguin, attorney
Proposed
Special Use:
Type 2 Restaurant, McDonald’s, and a Drive-Through Facility in the
C2 District
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X__Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___ __Met _____Not Met
n/a
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__ __ denial of the proposed special use with conditions:
__X__ approval with conditions:
1. Additional signage is required at all ingress/egress to alert customers to the Dodge
Ave. entrance/exit, and to alert customers to the one way in and one way out on
Dempster St.
2. City Council shall use information provided by staff and the applicant regarding police
incidents and percentage of sales conducted between midnight and 5am to determine
if a reduction in hours of operation is necessary.
3. Substantial compliance with the documents and testimony on record.
4. ADA parking shall be accessible from all vehicular entrances and therefore shall be
added in the parking area west of the building.
5. Short term parking for customers awaiting orders shall be located in the parking area
west of the building.
6. City Council shall determine if a no left turn is appropriate at the Dempster St. exit.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ___
___X__ Myrna Arevalo __X__ _ __
___X__ Scott Gingold __X__ ___
______ Violetta Cullen _____ _ __
539 of 658
P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
___X___ Lisa Dziekan __X__ _ __
___X___ Mary McAuley __X__ _ __
___X___ Kiril Mirintchev __X__ _ __
540 of 658
For City Council meeting of November 12, 2018 Item P6
Ordinance 147-O-18, Major Adjustment to a Planned Development
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 147-O-18
Major Adjustment to a Planned Development, 1571 Maple Avenue,
18PLND-0082
Date: November 7, 2018
Recommended Action:
Plan Commission and staff recommend adoption of Ordinance 147-O-18 for approval of
a Major Adjustment to a Planned Development at 1571 Maple Avenue in order to modify
the parking lease condition of approval (Z) from 101 parking spaces to 70 parking
spaces available within either the Maple Avenue or Sherman Avenue garages, as well
as to modify the on-site affordable housing condition of approval (Q) to provide one (1)
one-bedroom on-site affordable housing unit to households with incomes at or below
fifty percent (50%) of Area Median Income (AMI) instead of two (2) housing units
affordable to households at or below 100% AMI. The period of affordability of the unit
would remain at 10 years from first rent up.
Livability Benefits:
Built Environment: Promote diverse transportation modes.
Background
The recently constructed development, located south of Davis Street between Maple
Avenue and Elmwood Avenue, was approved on April 13, 2015. The planned
development was amended by ordinance on June 13, 2016 in order to extend the time
for the applicant to obtain a building permit to begin construction on the development.
The development consists of a 12-story mixed-use building with 101 residential units,
3,696 square feet of commercial space on the ground floor, and a 12-space parking lot
on the west side of the site along Maple Avenue. The development, which did not fall
under the recently revised Inclusionary Housing Ordinance, was to provide two on-site
affordable units to households earning not more than 100% of AMI and provide a
$400,000 contribution to the affordable housing fund (of which $200,000 has been paid
and the remainder is due on April 20, 2019, one year after issuance of the Final
Certificate of Occupancy). It also was to provide 101 parking spaces at the Maple
Avenue garage through a lease agreement with the City.
Memorandum
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1571 Maple Avenue – Facing southwest
The Applicant contacted the City when they were not able to rent the two on-site
affordable units to households with incomes that do not exceed 100% of AMI following
several months of marketing and referrals from the Centralized Wait List maintained by
Community Partners for Affordable Housing. The primary hurdle to rental was that
households with incomes between 90-100% AMI either were able to find housing units
in or near downtown Evanston for lower rents and/or they prioritized larger units over
new construction with amenities that may be more attractive to younger demographics.
For comparison, the two 100% AMI units in 1620 Central Street, which are
approximately 42 square feet larger than those in 1571 Maple Avenue, were rented up
quickly.
Staff proposed changing the on-site affordable unit agreement from two units at 100%
AMI to a single one-bedroom unit at 50% AMI based on the lack of units in downtown
Evanston that are affordable to households at that income level as well as the greater
shortage of rental units at this income level than anywhere in Evanston. Based on
Comprehensive Housing Affordability Strategy (CHAS) data from the American
Community Survey, 1,310 Evanston renter households with incomes between 31 and
51% AMI, or 65% of households at this income level, are severely housing cost
burdened, paying more than 50% of gross income for housing.
Centrum Partners initially proposed a single unit at 60% AMI rather than a 50% unit
based on the reduction in rental income from one 60% unit of $1,268 being virtually
identical to the reduction in income from two 100% AMI units of $1,266 (see attached).
Since the initial discussions Centrum Partners has expressed being amenable to
providing the on-site affordable unit at 50% AMI.
Compliance with the Zoning Ordinance
Major Adjustment to a Planned Development
The intent of the D3 Downtown Core Development District is:
“…to provide for the highest density of business infill development and large scale
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redevelopment within downtown Evanston. The district is also intended to encourage
and sustain mix of office, retail, and residential uses. Planned developments are
encouraged as a special use in the D3 district. Where D3 zoned lots or areas are
overlaid with the oRD redevelopment overlay district designation, a planned
development is required in order to ensure that proposed development in these areas is
consistent with the objectives and policies of the adopted plan for downtown Evanston."
The completed building has provided infill mixed-use development in the downtown
area. The planned development was approved with site development allowances
related to number of dwelling units, height, floor area ratio, ziggurat setbacks and
number of parking spaces. The proposed adjustment would modify a condition of
approval by reducing the number of parking spaces required to be leased from the City
off-site.
Parking and Traffic
The Applicant provided information on the number of residents who are currently
leasing spaces within the Maple Avenue garage as of May 23, 2018. There have been a
maximum of 46 parking spaces leased in the garage by the building’s residents.
Currently, 41 permits are being utilized by residents.
The property is located less than 500 feet from the Davis Street Metra and CTA
stations. The building is located in close proximity multiple bus lines (both Pace and
CTA), an existing Divvy Bike Station at Benson Avenue and Church Street, and has two
Maven car sharing stations on-site in the parking lot. The Maple Avenue garage is 1,003
feet away from the site and the Sherman Avenue garage is approximately 325 feet
away from the site.
The development was granted a site development allowance to provide 12 on-site
parking spaces. Condition Z also required 101 spaces to be leased in the Maple Avenue
garage (1.12 per dwelling unit and .75 per bedroom). Per recently approved TOD
parking requirements of .55 spaces per bedroom, 83 parking spaces would now be
required (.82 per dwelling unit). If the request is approved, the number of parking
spaces provided would total 62, with 12 parking spaces on-site and 50 leased within the
City’s parking garage (.61 per dwelling unit and .41 per bedroom). Recently approved
comparable developments at 811 Emerson St. and 1450 Sherman Ave. have parking
ratios of approximately .7 per dwelling unit and approximately .42 and .62 per bedroom,
respectively. Requiring 70 leased parking spaces for this development would create
parking ratios of .81 per dwelling unit and .54 per bedroom.
There are currently approximately 200 parking spaces available in the Maple Avenue
garage and approximately 300 parking spaces available in the Sherman Plaza garage
(availability can vary depending on time or day and year).
Standards of Approval
The proposed development must follow the procedures for Adjustments to Development
Plan in Section 6-3-6-12. It must also maintain the planned development’s satisfaction
of the Standards for a Special Use (Section 6-3-5-10), the Standard for Planned
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Development (Section 6-3-6-9) and standards and guidelines established for Planned
Developments in the D3 Downtown Core Development District. (Section 6-11-1-10).
Staff finds that the proposed development meets all standards for approval.
Standards for Special Use (Section 6-3-5-10)
A Planned Development is listed as a permitted special use in the D3 Downtown Core
Development District. As indicated above, the proposal is in keeping with the purposes
and policies outlined in the Comprehensive Plan and the Zoning Ordinance. The
development and corresponding site development allowances were approved in April of
2015. There are no physical or use changes proposed for the site so no impacts are
expected with regards to utilities, environmental features or architectural resources.
The proposal will not interfere with or diminish the value of other properties in the
neighborhood.
The proposal will not cause undue traffic congestion. The existing building is a TOD with
a number of transportation options available within a short distance including, Metra,
CTA Transit stations and bus routes. Additionally, the Maple Avenue garage that is
currently utilized for parking and Sherman Avenue garage which is a proposed for
parking use are both a short distance away.
Standards and Guidelines for Planned Developments in D3 District (Sections 6-3-6-9
and 6-11-1-10)
The recently completed planned development was found to be in harmony and comply
with general purposes and the intent of the Zoning Ordinance. As well, it is compatible
in bulk, scale and land use with surrounding properties. The proposal maintains this
compatibility.
Legislative History
October 3, 2018 – DAPR Committee voted to recommend a Major Adjustment to the
Planned Development for one 1-bedroom unit at 50% AMI and to modify the parking
lease from 101 parking spaces to 70 parking spaces within either the Maple Avenue or
Sherman Avenue garages.
October 10, 2018 – Plan Commission voted to recommend approval of the adjustment
to the planned development at 1571 Maple Avenue to modify the parking lease
condition of approval (Z) from 101 parking spaces to 70 parking spaces available within
either the Maple Avenue or Sherman Avenue garages as available.
Attachments
● Proposed Ordinance 147-O-18
● Application Packet for Major Adjustment to a Planned Development
● Link to Plan Commission Packet for October 10, 2018 Meeting
● Draft Minutes for October 10, 2018 Plan Commission Meeting
● Resolution 48-R-16 Authorizing Original Parking Lease Agreement
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11/6/2018
147-O-18
AN ORDINANCE
Approving a Major Adjustment Regarding Required Parking and
On-Site Affordable Housing at 1571 Maple Authorized by
Ordinance 19-O-15 and Amended by Ordinance 61-O-16
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, (“the Zoning Ordinance”); and
WHEREAS, on April 13, 2015, the City Council enacted Ordinance 19-O-
15, attached hereto as Exhibit 1 and incorporated herein by reference, which granted a
Special Use Permit for a Planned Development (the “Planned Development”) at
1571 Maple Avenue (the “Subject Property”), which is legally described in Exhibit 1-A; and
WHEREAS, Ordinance 19-O-15 approved the construction of a 12-story
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147-O-18
~2~
mixed use building with 101 residential dwelling units at the Subject Property (the
“Project”), which is detailed at length in Exhibit 1; and
WHEREAS, by submitting an application to amend a planned development
to the City dated September 12, 2018, the Developer and Applicant, 1571 Maple Avenue,
LLC (the “Applicant”) requested major adjustments to: (1) reduce the required number of
leased parking spaces from one hundred (100) to fifty (50); (2) allow the City to amend
the original parking lease; (3) allow the City to provide parking spaces at Sherman Plaza;
and (4) seek a change to the affordable housing provisions to allow them to provide one
(1) affordable housing unit at sixty percent (60%) of Area Median Income (“AMI”) in lieu of
two (2) affordable housing units as provided for in Ordinance 19-O-15; and
WHEREAS, in order to remain in compliance with the terms of Ordinance
19-O-15 and 61-O-16 and provide for Applicant to modify its parking requirements and
on-site inclusionary housing, the Applicant requests an amendment to the Planned
Development; and
WHEREAS, on October 10, 2018, the Evanston Plan Commission (“Plan
Commission”) held a meeting, in compliance with the provisions of the Illinois Open
Meetings Act (5 ILCS 120/1 et seq), during which it received input from the public, and
carefully deliberated on the request and the Applicant was given notice and the
opportunity to be heard at the Plan Commission meeting; and
WHEREAS, the Plan Commission recommended that the City council
amend the planned development by allowing major adjustments to: (1) reduce the
required number of leased parking spaces from one hundred one (101) to seventy (70);
(2) allow the City to amend the original parking lease; (3) allow the City to provide
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parking spaces at Sherman Plaza; and (4) change the affordable housing provisions to
allow the Applicant to provide one (1) affordable housing unit at fifty percent (50%) of
Area Median Income (“AMI”) in lieu of two (2) affordable housing units as provided for in
Ordinance 19-O-15; and
WHEREAS, on November 12, 2018, the Planning and Development
Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the
Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over
the Planned Development Amendment request; and
WHEREAS, during said meeting, the P&D Committee received input from
the public, and carefully deliberated on the major adjustment request and the Applicant
was given notice and the opportunity to be heard at the P&D and City Council meetings;
and
WHEREAS, at its meetings of November 12, 2018 and November 26,
2018 held in compliance with the provisions of the Illinois Open Meetings Act, the City
Council considered the P&D Committee’s deliberations and recommendations, heard
public comment, made findings and considered this Ordinance 147-O-18,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants an amendment to the Special Use Permit previously
authorized by Ordinance 19-O-15 and subsequently amended by Ordinance 61-O-16 to
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allow for the amended parking requirements and on-site affordable housing of the
Planned Development described herein.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council amends conditions (Q) and (Z) on the Special Use Permit granted for
the Planned Development in Ordinance 19-O-15, as may be amended by future
ordinance(s), and violation of any of which shall constitute grounds for penalties or
revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of
the Zoning Ordinance:
(Q) Affordable Housing in the Development: The Applicant shall provide one
(1)two (2) one (1) bedroom on-site affordable housing units (with a goal of one
(1) one-bedroom unit and one (1) two-bedroom unit) to a households earning at
or below fifty percent (50%) one hundred percent (100%) of Area Median Income
(AMI). The units provided shall be equal in size to the market-rate units within the
building. The period of affordability for the units shall be for ten (10) years. The
Applicant must submit a compliance report by January 31st of each year to the
Housing and Grants Division of the Community Development Department
showing the following: (1) unit number; (2) number of bedrooms; (3) tenant
name; (4) number of persons in each affordable household unit; (5) annual gross
income of each household occupying each affordable housing unit; (6) date of
income certification; and (7) monthly unit rent. The compliance report must also
include the list of any utilities included in rent.
(Z) Parking Lease: The Applicant must agree and sign an amended long-term
parking lease agreement with the City of Evanston to lease seventy (70)one
hundred one (101) parking spaces based on the standard current monthly
parking fee from the Maple Avenue Parking garage located at 1800 Maple
Avenue or the Sherman Plaza Parking garage located at 821 Davis Street.. The
amended lease agreement will mandate that the Applicant pay any increases in
the rental rate structure through the term of the lease agreement. The long-term
lease agreement shall initially be set for a minimum period of seven (7) years.
For the lifetime of the project, the Applicant must require all Residents to disclose
their vehicle ownership and conduct periodic reviews to ensure that all vehicles
owned by Residents of the building are accounted for within the Maple Avenue
garage or Sherman Plaza Parking garage. The Applicant must provide the
certified vehicle ownership report to the City of Evanston annually by January
31st of each calendar year during the first seven (7) year period from the
issuance of the Final Certificate of Occupancy. The City of Evanston’s
Department of Administrative Services will monitor the Applicant’s certified
vehicle ownership reports and the costs incurred by the City of Evanston for such
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oversight shall be paid for by Applicant’s parking lease fees. If at any time during
this initial seven (7) year period such annual vehicle ownership report indicates
that the Residents of the building own more than seventy (70)one hundred one
(101) cars and require more than seventy (70)one hundred one (101) parking
spaces, the Applicant agrees to amend the parking lease agreement with the City
and lease the additional parking spaces necessary. The Applicant also agrees to
deny apartment leases to potential Residents who own vehicles until such time
as the number of vehicles owned by the Residents of the building and required to
park in the Maple Avenue garage by terms of this Ordinance falls below seventy
(70)one hundred one (101) or until the surplus parking spaces can be
accommodated in the revised lease agreement with the City of Evanston.
Following the seven (7) year anniversary of the initial parking lease agreement
date, the parking lease agreement may be amended. The number of parking
spaces leased from the City may be reduced to match the highest number of
vehicles owned by the Residents and required to park in the Maple Avenue
garage by the terms of this Ordinance in any year during the initial seven (7) year
period per the annual parking reports. The number of parking spaces leased by
the City may not be reduced in the first seven (7) years and any reduction after
the seven (7) year anniversary shall be approved by the City Council as an
amendment to the parking lease agreement.
Following the expiration of the seven (7) year anniversary of the parking lease
agreement, the agreement can be modified every five years thereafter but not
before, to match the highest number of vehicles owned by the Residents and
required to park in the Maple Avenue garage or Sherman Plaza Parking garage
by the terms of this Ordinance during any calendar year in the preceding five (5)
year term per the annual parking report. Any amendments to the number of
parking spaces leased from the City of Evanston or any other amendments to the
lease agreement, including term extensions, shall be approved by the City
Council as an amendment to the parking lease agreement.
The Applicant must hold a valid long-term parking lease agreement with the City
of Evanston for the lifetime of the project unless this condition is amended by the
City Council of the City of Evanston as an amendment to the Planned
Development.
SECTION 4: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance,
the Applicant shall, at its cost, record a certified copy of this ordinance, including all
exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of
such recordation to the City, before the City may issue any permits pursuant to the
Planned Development authorized by the terms of this ordinance.
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SECTION 5: Except as otherwise provided for in this Ordinance 61-O-16,
all applicable regulations of the Ordinance 19-O-15, the Zoning Ordinance, and the
entire City Code shall apply to the Subject Property and remain in full force and effect
with respect to the use and development of the same. To the extent that the terms
and/or provisions of any of said documents conflict with any of the terms herein, this
Ordinance 61-O-16 shall govern and control.
SECTION 6: W hen necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents,
assigns, and successors in interest” and shall mean 1571 Maple Avenue, LLC, and any
and all successors, owners, and operators of the Subject Property.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govern and control.
SECTION 9: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
SECTION 10: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 11: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______
Nayes: _____
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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EXHIBIT 1
ORDINANCE 61-O-16
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1571 Maple- Application for Major Adjustment
To a Planned Development
Section 1: Project Narrative
Section 2: Statements Addressing Relief Standards
Statements of Compliance with Zoning Ordinance
Statements of Site Control and Standards for
Planned Developments
Statement of Development Allowances for
Planned Developments
Section 3: Application Forms
Section 4: Zoning Analysis (N/A)
Section 5: Parking Analysis
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Section 1 Project Narrative
The Applicant, 1571 Maple Avenue, LLC (“Maple”) is the owner and
developer of the property at 1571 Maple. In 2015, pursuant to Ordinance
number 19-0-15 (“Ordinance”) Maple was granted a Special Use for a
Planned Development allowing for construction of a twelve story, 101
dwelling unit residential building with a total of 12 parking spaces on site
(“Project”). Pursuant to Section III, paragraph C of the Ordinance, the City
granted a Development Allowance providing that a maximum of 12 twelve
on-site parking spaces are permitted, whereas subsection 6-16-3-5 would
have required 142 parking spaces.
Section IV, paragraph Z required the development to lease an additional
101 parking spaces from the City at the Maple Avenue Parking Garage.
The lease agreement was to provide that the initial lease period was for 7
years. After 7 years, the City and the project owner would enter into a new
lease, at which time the number of parking spaces may be adjusted to
reflect the actual number of parking spaces that have been leased and
utilized by tenants within the Project. Thereafter, the lease would be able to
be amended every five years reflecting the actual number of parking
spaces leased and utilized by tenants of the Project.
The Project was completed in October of 2017. The building was effectively
fully leased by June of 2018 with a maximum of 46 parking spaces leased
by tenants in the Project. Even then, Maple had to offer incentives to entice
tenants to lease spaces in the Maple Street Garage. The tenants have
informed Maple that the reason they choose to live in the building is its
incredible access to public transportation and being centrally located to any
of their needs including grocery stores, entertainment and restaurants so
that no car is needed.
Maple seeks a Major Amendment to the Planned Development Ordinance
so as to:
(i) reduce the required number of off-site parking spaces from 101 to
50 spaces;
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(ii) allow for the number of required leased parking spaces to be
adjusted one year after occupancy;
(iii) allow for the City to lease a ‘to be determined’ number of off-site
parking spaces to be located within the Sherman Plaza parking garage.
These spaces are included in the required 50 off-site parking spaces and
are not in addition to the off-site spaces.
The Applicant is also seeking a revision to Section 4, Q, reducing the
number of on-site affordable housing units from two to one, and a change
to the Area Median Income from 100% of AMI to 60% of AMI. This change
better addresses the needs of the City in providing housing for all
demographics in the City and is economically the equivalent to what was
approved in the Ordinance. The affordable housing provisions of the
Ordinance required the Applicant to make a $400,000 donation to the City’s
Affordable Housing Fund. To date the first installment ($200,000) has been
paid to the City with the second installment to be paid within one (1) year fo
the Full Certificate of Occupancy (which was issued 4/20/2018), in
accordance with the Ordinance provisions.
Section 2
Statements Addressing Relief Standards
Statement of Compliance with Zoning Ordinance and Other Pertinent City
Policies
Downtown Evanston Plan: The requested major adjustment is in
compliance with the Downtown Evanston Plan in that it balances the need
for off-street parking with the City’s desire to promote a compact and
walkable downtown. The project as revised is in compliance with the
downtowns compact, walkable, mixed use, and transit-orientated character.
The Project has proven that transit orientated development, in the proper
location can successfully reduce automotive ownership.
Evanston Comprehensive Plan: The requested major adjustment is in
compliance with the Evanston Comprehensive Plan as the existing building
is a transit-oriented development, in compliance with Evanston’s goal of
having a traditional pedestrian and transit oriented pattern of
neighborhoods located conveniently to business districts. The existing
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building’s proximity to a CTA EL and Metra stops contributes to Evanston’s
plan for a convenient mix of land uses that promote walking, bicycle use
and mass transit ridership.
The Comprehensive Plan has always encouraged providing a varied
mix of housing types both in size and economic cost. At the time this PUD
ordinance was enacted the City had not yet adopted a formal Affordable
Housing ordinance with specific requirements. The Applicant had offered
the provisions set out in the Ordinance (the contribution and on-site
establishment of affordable dwelling units). The contribution was made. It
has been determined that the goals of the Comprehensive Plan will be
better served by the reduction in the number of affordable housing units
from two to one, along with reducing the economic cost of the affordable
unit from 100% AMI to 60% AMI. This change better addresses the
demographic needs of the City while maintaining the economic costs to the
Applicant.
Statement of Site Controls and Standards for Planned Developments
The requested major adjustments are to a previously approved Planned
Development. The requested changes are to allow for a modification of the
total number of required off-site parking spaces and as to how adjustment
of this number may be approved in the future. The major adjustment
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reflects the actual parking demand for a building that is immediately
adjacent to the EL and Metra stops and is centrally located to businesses
serving the residents’ daily needs. The additional revision is to reduce the
number of on-site affordable dwelling units from two to one along with a
change to the rental cost of the affordable on-site unit. The Affordable
Donation remains the same (of which one-half has been paid).
All other site controls and standards will remain as set forth in the Planned
Development Ordinance. The original contribution required to the City’s
Affordable Housing Fund ($400,000) remains unchanged, of which
$200,000 had been paid to date, in accordance with the Ordinance.
The requested relief will have no adverse effects on business and
residential uses adjoining the Project and the overall neighborhood.
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Statement of Development Allowances for Planned Developments
Maple is seeking a further Development Allowance to Section 6-16-35
allowing for a reduction of Off Site parking from 101 spaces to 50 spaces.
The off-site parking was in mitigation of the Development Allowance of 12
parking spaces being located on site.
In addition Maple is seeking to reduce the number of on-site affordable
housing units from two to one, along with >>>>>>>>>>>>>>>>>>>>>
No other Development Allowances, except those granted pursuant to Ord.
NO. 19-0-15 are being sought.
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1BR Market Rent (Units 608-1108)
Avg. Rent $2,110
Utilities $110
Total Rent $2,220
100% AMI Max Gross Rent $1,587
Difference (1 Unit)$633
Difference (2 Units)$1,266
Proposed Change (60% AMI vs. 50% AMI)
Market Rent $2,220
60% AMI Max Gross Rent $952
Difference (1 Unit)$1,268
Market Rent $2,220
50% AMI Max Gross Rent $793
Difference (1 Unit)$1,427
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1 PERSON 2 PERSON 3 PERSON 4 PERSON 5 PERSON 6 PERSON 7 PERSON 8 PERSON
% AMI LIMIT LIMIT LIMIT LIMIT LIMIT LIMIT LIMIT LIMIT
120%$71,160 $81,240 $91,440 $101,520 $109,680 $117,840 $126,000 $134,040
100%$59,300 $67,700 $76,200 $84,600 $91,400 $98,200 $105,000 $111,700
80%$47,400 $54,200 $60,950 $67,700 $73,150 $78,550 $83,950 $89,400
60%$35,580 $40,620 $45,720 $50,760 $54,840 $58,920 $63,000 $67,020
50%$29,650 $33,850 $38,100 $42,300 $45,700 $49,100 $52,500 $55,850
40%$23,720 $27,080 $30,480 $33,840 $36,560 $39,280 $42,000 $44,680
30%$17,790 $20,310 $22,860 $25,380 $27,420 $29,460 $31,500 $33,510
20%$11,860 $13,540 $15,240 $16,920 $18,280 $19,640 $21,000 $22,340
10%$5,930 $6,770 $7,620 $8,460 $9,140 $9,820 $10,500 $11,170
ILLINOIS HOUSING DEVELOPMENT AUTHORITY'S
SCHEDULE OF MAXIMUM MONTHLY GROSS RENTS FOR MULTIFAMILY PROGRAMS
EFFECTIVE April 1, 2018
CHICAGO (Cook, Du Page, Lake, Kane McHenry & Will Counties)
0 BEDROOM 1 BEDROOM 2 BEDROOM 3 BEDROOM 4 BEDROOM 5 BEDROOM
% AMI GROSS RENT GROSS RENT GROSS RENT GROSS RENT GROSS RENT GROSS RENT
120%$1,779 $1,905 $2,286 $2,640 $2,946 $3,250
100%$1,482 $1,587 $1,905 $2,200 $2,455 $2,708
80%$1,185 $1,270 $1,523 $1,760 $1,963 $2,166
60%$889 $952 $1,143 $1,320 $1,473 $1,625
50%$741 $793 $952 $1,100 $1,227 $1,354
40%$593 $635 $762 $880 $982 $1,083
30%$444 $476 $571 $660 $736 $812
20%$296 $317 $381 $440 $491 $541
10%$148 $158 $190 $220 $245 $270
ILLINOIS HOUSING DEVELOPMENT AUTHORITY'S
SCHEDULE OF MAXIMUM ANNUAL INCOME LIMITS FOR MOST OF ITS HOUSING PROGRAMS
EFFECTIVE April 1, 2018
CHICAGO (Cook, Du Page, Lake, Kane McHenry & Will Counties)
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Plan Commission Minutes 10/10/18
MEETING MINUTES
PLAN COMMISSION
Wednesday, October 10, 2018
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, Carol Goddard,
Andrew Pigozzi, George Halik (7:10 P.M.), Peter Isaac
Members Absent:
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Colby Lewis, Chairman
1.CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2.APPROVAL OF MEETING MINUTES: June 13, 2018 and August 8, 2018
Chair Lewis made a correction to page one of the minutes for August 8, 2018.
Commissioner Pigozzi then made a motion to approve the minutes as amended,
seconded by Commissioner Goddard. The Commission voted unanimously, 6-0, to
approve the amended minutes of August 8, 2018.
Chair Lewis made a correction to page four of the minutes for June 13, 2018.
Commissioner Goddard made a motion to approve the meeting minutes as amended,
seconded by Commissioner Draper. The Commission voted unanimously, 6-0, to
approve the minutes of June 13, 2018.
3.NEW BUSINESS
A. Major Adjustment to a Planned Development 18PLND-0082
1571 Maple Avenue
Michael McLean, applicant, submits for a major adjustment to the planned
development approved by ordinance 19-O-15, and amended by ordinance
61-O-16, in order to modify the number of required leased parking spaces
from 101 to 50 and amend the parking lease between the applicant and the
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Plan Commission Minutes 10/10/18
City of Evanston to include parking in the Sherman Avenue Garage. The
proposed major adjustment will also modify the affordable housing
requirement from two-onsite units at 100% AMI to one affordable at 60%
AMI.
Ms. Jones provided a brief presentation of the requested adjustment to the Planned
Development, emphasizing that no physical changes were proposed to the constructed
building and that only the parking lease portion of the proposed adjustment was under
the purview of the Plan Commission.
Mr. John McLinden provided an overview and reason for the request. He provided a
brief history of the initial project review and stated that the parking spaces leases from
building residents is currently well under the required 101 parking space lease. Fewer
than 40 parking spaces are currently leased. He added that the studies that were
included in the initial planned development review predicted a low vehicle ownership
and parking space use.
Chair Lewis opened up the hearing to questions from the public.
●Mr. Alan Gratch asked several questions including: Why was the proposed
change not considered and abandonment of the original plan? Is there evidence
that the proposed adjustment is a reasonable request or indicates a change in
circumstances? Has staff researched the applicant’s history of plan
modifications? Has the City considered the effect of the adjustment on revenue?
Ms. Jones explained that the zoning code allows for adjustments to approved
planned developments and that this project falls under those regulations. She
added that the review process for a major adjustment is largely the same as the
process for a new planned development. Mr. McLean stated that he believes due
diligence has been done with regards to the needed parking, referencing the
parking study that was done during the review of the planned development. The
approved and constructed development was required to provide more parking
despite the study foreseeing a lack of vehicle use within the building. The E2
development is an example of how too much parking can create the need for
adjustments in order to keep spaces utilized. Ms. Jones added that should the
lease be modified, it could open up parking space availability for other customers.
●Mr. Ed Williams asked for clarification on the number of existing spaces due to
the two existing Maven car-share spaces being in the parking lot. Approved to
provide 12 on-site parking spaces. 13 spaces appear to be on the site, two of
which are used by Maven car-share.
●Ms. Julie Rosen inquired about how the number of people with vehicles is
determined, where they are being parked and if that information is accurate. She
also questioned the availability of spaces within the Sherman Plaza garage. Mr.
Bernard Citron, attorney for the petitioner, stated that the Parking Revenue
Manager stated that initially parking spaces were not available in the Sherman
Plaza garage, however, circumstances have changed. Mr. McLean clarified that
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Plan Commission Minutes 10/10/18
the request is to obtain the ability to park in the Sherman Plaza garage which the
development does not currently have. Mr. McLinden added that leases require
that the tenant disclose their vehicle ownership. Ms. Jones then stated that the
Secretary of State provides information on car ownership within Evanston which
is used for the purposes of obtaining wheel tax.
Chair Lewis then opened up the hearing to questions from the Commission. There were
several, including:
● Chair Lewis asked if there is a way to determine if residents are parking on the
street and what permit parking is nearby. Ms. Jones referenced the Secretary of
State information but stated she would need to check to see what permit parking
areas are nearby. Chair Lewis then asked if the spaces in the on-site parking lot
are leased. Mr. McLean responded that the on-site parking lot is open to the
public and there are no leased spaces at that location.
● Commissioner Isaac asked if the City is amenable to a executing a new parking
lease. Ms. Jones stated that there have been discussions with staff regarding this
possible change to the lease and that a new lease would be tied to any change in
the parking requirement. Mr. Mangum added that should the adjustment be
approved, the lease would be amended as a part of the adjustment either at the
same meeting or immediately thereafter.
● Commissioner Draper inquired about the occupancy of the apartment building
and asked for clarification on the parking space breakdown. Mr. McLean stated
that with the exception of the two affordable units, occupancy is 100%. He added
that the request would be to reduce the leased spaces to 50 but that number is in
addition to the on-site parking spaces at the site.
● Commissioner Pigozzi asked if the parking lease cost is directly passed on to the
tenants. Mr. McLinden responded that the cost is passed on directly to the
tenant.
● Commissioner Halik questioned how the applicant would know if tenants do not
indeed have vehicles. Both Mr. McLean and Mr. McLinden stated that it is
possible that a tenant has not disclosed their vehicle ownership. Building
managers are also observant and have not noticed any additional vehicles.
Chair Lewis the opened up the public hearing to public testimony. Three member of the
public spoke, providing the following comments:
● Mr. Gratch asked that the Commission consider the number of tenants and the
fact that that number could change. He also stated that the City should consider
the $900,000 windfall that could come to the developer and how that may affect
revenue.
● Mr. Williams stated that he was present during the initial review of the planned
development and made comments regarding the parking then. At the time
Sherman Plaza had a waitlist and could not lease additional parking spaces,
stated that if approved, the City should consider charging for the spaces lost. He
also stated that the believed the reduction in on-site affordable units was
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Plan Commission Minutes 10/10/18
unconscionable and that the applicant could get assistance in renting out those
units. He then referred to issues with regards to miscalculations made in shutting
down Elmwood Avenue and that promises made were easy to break.
● Ms. Rosen agreed with Mr. Williams’ comments and asked that the City consider
the budget and have proper comparison for the number of tenants with vehicles.
Commissioner Isaac asked if there were any other developments that are similar to
1571 Maple with regards to the small amount of on-site parking. Ms. Jones stated that
this project is unique with regards to proximity to available transit options and the small
amount of on-site parking spaces.
Mr. McLinden made a closing statement emphasizing the data that shows the low
parking space leasing counts and the studies from the initial review which predicted
them. Mr. Mangum added that the DAPR and staff recommendation came about from
the fact that the project is still new, being a just a year into occupancy and the need to
have additional parking spaces should the demand change.
The Commission then entered deliberation. Commissioner Halik stated that he believes
that TOD projects are great and the development trend is continuing. He added that it is
unfortunate that many TODs are required to build garages that are more and more
unused. With regards to revenue, if the demand for the spaces is there, the revenue will
be recouped. This development is lucky to be in the location that it is in and the
proposed lease reduction is a good move to make.
Commissioner Goddard recalled that the original project was not well received.
Questioned how long the tenancy will be and stated that it is not the Commission’s duty
to address revenue either for the City or the applicant. She would like to have more
information on the number of parking spaces available in the Sherman Plaza garage.
Commissioner Dubin reiterated Commissioner Goddard’s comments and agreed that
TOD is a good idea.
Chair Lewis inquired whether or not it would be possible to write the changes in a way to
permit changes to the lease without future petitions.
The Commission then reviewed the following Zoning Code Sections: Standards for a
Special Use (Section 6-3-5-10), the Standard for Planned Development (Section 6-3-6-
9) and standards and guidelines established for Planned Developments in the D3
Downtown Core Development District. (Section 6-11-1-10). The Commission found that
the applicable standards had been met or maintained from the original development.
Commissioner Isaac made a motion to recommend amendment of the
ordinance to reduce the number of required parking leases from 101 to 70 with
an option to rent parking spaces in either Maple Avenue or Sherman Plaza
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Plan Commission Minutes 10/10/18
garage as available. Commissioner Draper seconded the motion. A roll call
vote was taken and the motion was approved, 6-1.
Ayes: Draper, Dubin, Halik, Isaac, Pigozzi, Lewis.
Nays: Goddard
4.OTHER BUSINESS
Election of a Vice Chair
Commissioner Goddard made a motion to nominate Commissioner Peter Isaac
as Vice-Chair of the Plan Commission, seconded by Commissioner Halik. A
voice vote was taken and the motion was approved, 6-0 with one abstention.
Ayes: Draper, Dubin, Goddard, Halik, Lewis, Pigozzi.
Nays:
Abstention: Isaac
5. PUBLIC COMMENT
There was no public comment.
6. ADJOURNMENT
Commissioner Dubin made a motion to adjourn the meeting. Commissioner
Isaac seconded the motion.
A voice vote was taken and the motion was approved by voice call 7-0.
The meeting was adjourned at 8:26 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of November 12, 2018 Item O1
Ordinance 140-O-18, Amending Board of Animal Control
For Introduction
To: Honorable Mayor and Members of the City Council
From: Kimberly Richardson, Deputy City Manager
Subject: Ordinance 140-O-18, Amending City Code Section 2-13-1, “Board
Establishment and Composition” of the Board of Animal Control
Date: November 8, 2018
Recommended Action:
Rules Committee and staff requests City Council adoption of Ordinance 140-O-18
amending Section 2-13-1 “Board Establishment and Composition” of the Board of
Animal Control, reducing the number of members from seven (7) to six (6), and the
number of City Council members from two (2) to one (1).
Livability Benefits:
Innovation and Process: Support local government best practices and processes
Summary:
Alderman Melissa Wynne stepped down from serving on the Board of Animal Control
this fall. On October 1, 2018, the Rules Committee discussed the opening, and decided
to remove the second Council position for this Board, reducing the amount of City
Council members serving from 2 to 1 and reducing the amount of persons serving on
the Board from 7 to 6.
Attachments:
Ordinance 140-O-18
Memorandum
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11/5/2018
140-O-18
AN ORDINANCE
Amending City Code Section 2-13-1, "Board Establishment
and Composition” of the Board of Animal Control
SECTION 1: Subsection 2-13-1, “Board Establishment and Composition,”
of the Evanston City Code of 2012, as amended (the “City Code”), is hereby further
amended to read as follows:
2-13-1. - BOARD ESTABLISHMENT AND COMPOSITION.
The Mayor, with the approval of the City Council, shall appoint six (6)seven (7) persons
who shall constitute and be known as the Board of Animal Control. The Board members
shall include one (1)two (2) City Council members; one (1) member of the Volunteer
Animal Organization ("VAO"); and four (4) members at large that are residents of the
City of Evanston. The Chief Animal Warden shall serve as a staff liaison to the Board.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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140-O-18
~2~
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of November 12, 2018 Item O2
Dissolution of Taxicab Advisory Board
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
From: Kimberly Richardson, Deputy City Manager
Subject: Dissolution of Taxicab Advisory Board
Date: November 8, 2018
Recommended Action:
City staff reports the Taxicab Advisory Board was dissolved through Ordinance 66-O-
16, "Amending and Revising Title 3, Chapter 17 of the Evanston City Code Regarding
Taxicabs and Motor Vehicles for Hire,” by deleting the entire Section that referenced the
Board.
Livability Benefits:
Innovation and Process: Support local government best practices and processes
Summary:
Prior to adoption of Ordinance 66-O-16, the Taxicab Advisory Board provisions were in
City Code Section 3-17-9 (attached). Ordinance 66-O-16 deleted Title 3, Chapter 17 in
its entirety and replaced it with the new provisions of the ordinance. Therefore, there is
no Taxicab Advisory Board City Code provision to be removed from the City Code.
Attachments:
City Code Section 3-17-9 (prior to 2016)
Ordinance 66-O-16
Memorandum
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Item O3 For City Council Meeting November 12, 2018
Central Street SSA RFP 18-51 Responses
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Community Development Director
Paul Zalmezak, Economic Development Division Manager
Paulina Martínez, Assistant to the City Manager
Subject: Central Street SSA RFP 18-51 Responses
Date: October 25, 2018
Recommendation:
Economic Development committee and staff seeks City Manager authorization to
execute a contract for consulting services for the study and creation of a special service
area (SSA) for the Central Street and Green Bay Road area with Teska (627 Grove
Street Evanston, Illinois 60201) for a total amount of $24,035.
Funding Source:
Economic development staff recommends utilizing the Economic Development
Consulting Services Fund (account 100.21.5300.62185). To date, no funds have been
used from this account, leaving the account with $25,000.
Livability Benefits:
- Economy and Jobs: Retain and expand local businesses
- Build Environment: Enhance public spaces
- Education, Arts & Community: Incorporate arts and cultural resources
Summary:
The Central Street Business Association (CSBA) approached Economic Development
staff in late 2017 to discuss the possibility of creating an SSA. On July 25, 2018 the staff
was directed by the Economic Development Committee to issue an RFP to conduct a
feasibility study of creating an SSA to include Central Street and Green Bay Road.
Staff released RFP 18-51, titled “Study and Designation of Central Street Special
Service Area (SSA)” on September 27, 2018. Requests were sent directly to the three
consulting firms listed below that currently provide SSA feasibility and coordination
work, and advertisements were posted in the Pioneer Press, and online in the City
website and Demandstar, as per Purchasing guidelines. All proposals for RFP 18-51
Memorandum
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were due on October 18, 2018. The City received two proposals, one from PLACE
Consulting and one from Teska.
Business Name Address Quote
Teska 627 Grove Street, Evanston, IL $24,035
PLACE Consulting 3701 N. Ravenswood Ave., Suite
205, Chicago, IL
$27,690
SB Friedman 221 N LaSalle St # 820, Chicago,
IL
No response
The scope of services to be completed by the consultant, as described in RFP 18-51
are the following: (1) Determine the feasibility of creating a Special Service Area (SSA)
in an area comprised of two business districts (study area identified in attached map)
and; (2) Provide professional services to manage and coordinate the designation of the
SSA.
Specific work related to the SSA feasibility study includes:
• Verify preliminary property inventory work already completed by City staff and
conduct fieldwork to determine appropriateness for inclusion in special service
area
• Development of list of appropriate properties for inclusion in Special Service Area
• Coordinate with City and business association to finalize SSA boundary
• Establish initial budget for Special Service Area
• Establish Special Service Area governance and management plan in
coordination with business association
• Convene one public meeting to present results of feasibility study
• (Optional - only if necessary) Additional public meeting
Specific work related to the coordination of the designation of the SSA includes:
• Development of legal description of Special Service Area boundary
• Development of statement of proposed Special Service Area services
• Creation/Finalize budget for services and proposed tax rate
• Development of Special Service Area designation in coordination with City of
Evanston Law Department
• Development of Special Service Area Ordinance establishing levy in coordination
with the City of Evanston Law Department
• Convene required public meeting for Special Service Area Designation; tasks
include:
o Development of public hearing notice
o Create list of recipients for public hearing (owner and taxpayer of record)
o Develop public hearing meeting notice for newspaper
o Mail public hearing notice
o Develop and deliver presentation at public hearing
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Teska estimates the total cost of the work is $24,035, plus one to two mailings during
the process, which are estimated to be $1,200 to $1,800 per mailing. The $24,035
estimate includes $12,820 for the feasibility study and $11,215 for the designation
coordination process. Teska is an Evanston-based business; therefore 100% of the
work will be completed by an M/W/EBE firm.
Background:
In 2017, the CSBA indicated to Economic Development staff that there was interest
among businesses in this area in pursuing the steps associated with establishing an
SSA. This was based on interest in helping the association grow and establish a stable
funding stream for merchant and business district activities that range from street
beautification (planters, street furniture, etc.) to programmatic needs (event
management, marketing support, and organizational management). The Association
reported that the annual Evanston Great Merchant Grant, while helpful in basic needs
such as banners, planters, and advertising, is not enough to help the group move
forward with creating events and other marketing tools to attract more foot traffic. In
early July 2018, the CSBA turned in a petition letter to the City requesting assistance to
move forward with a feasibility study. The letter was signed by 28 business owners and
landlords.
The CSBA, a volunteer business association comprised of Central Street between
Eastwood and Hartrey, Green Bay Road between Isabella and Lincoln, and Central
Street between Marcy Avenue and Ewing Avenue. Unique to the Central Street
merchant district is an approximate half mile gap between the east and west business
districts. This gap is entirely residential uses, which will be a key factor during of the
study, as residential areas are typically not included in business district oriented special
service areas.
Special Service Areas in Illinois Background:
The Illinois State Statute (35 ILCS 200/27-5) defines an SSA as: “a contiguous area
within a municipality or county in which special governmental services are provided in
addition to those services provided generally throughout the municipality or county, the
cost of the special services to be paid from revenues collected from taxes levied or
imposed upon property within that area.” SSAs are established through ordinance by
the City Council. Property owners within the SSA pay an additional fee through property
tax billing for services above and beyond the level of service provided by the
municipality. Typical examples include marketing, events, seasonal decorations,
sidewalk snow removal, signage, streetscape, and landscaping.
Legislative History:
At the July 25, 2018 Economic Development Committee meeting, the committee
directed staff to issue an RFP to study the feasibility of an SSA at the Central Street and
Green Bay Road area. The Economic Development Committee voted unanimously 6-0
to recommend approval at its meeting on October 25, 2018
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Attachments:
- RFP 18-51 Responses from Teska and PLACE Consulting
- Evaluation Sheet
- RFP 18-51 Study and Designation of Central Street Special Service Area (SSA)
- Map of Study Area
- Petition Letter from the Central Street Business Association
All attachments available in October 24, 2018 Packet/Addendum at:
https://www.cityofevanston.org/home/showdocument?id=44676
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