HomeMy WebLinkAbout10.08.18
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 8, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7 p.m.
City Council meeting will convene at conclusion of P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rainey
(II) Mayor Public Announcements
National Community Planning Month
Domestic Violence Awareness Month
Meals at Home, 50th Anniversary
Fire Prevention Week, October 7-13
(III) City Manager Public Announcements
Summer Programs Report
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda October 8, 2018 Page 2 of 12
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Formal Request to Access Harley Clarke Mansion Prior to Preservation
Commission Hearing
Alderman Revelle recommends City Council approval for groups to obtain
access to the Harley Clarke Mansion prior to the Preservation Commission
hearing on October 23, 2018 in order to obtain an updated assessment of the
building’s condition.
For Action
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rue Simmons
Planning & Development - Alderman Wilson
Human Services - Alderman Fleming
Rules Committee - Alderman Fiske
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meetings of September 17,
2018.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – September 3, 2018 through September 16, 2018 $ 2,869,809.10
For Action
(A2) Bills List – October 9, 2018 $ 7,266,054.80
BMO Credit Card Activity – Period Ending July 26, 2018 $ 198,002.38
For Action
(A3) Amazon Credit Card Activity
BMO Amazon Credit Card – Period Ending July 26, 2018 $ 16,866.06
For Action
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City Council Agenda October 8, 2018 Page 3 of 12
(A4) Fiscal Year 2017 Single Audit Report
Staff recommends City Council accept and place on file the Single Audit report of
federal grant money received/spent by the City of Evanston for the fiscal year
ending December 31, 2017.
For Action: Accept and Place on File
(A5) January 1, 2018 Actuarial Report for Police and Firefighter’s Pension Funds
Staff recommends City Council accept and place on file the January 1, 2018
Actuarial Valuation Report for the Police and Firefighter’s Pension funds.
For Action: Accept and Place on File
(A6) Three-Year Agreement with LifeQuest Services, Inc. to Provide Collection
Agency Services
Staff recommends City Council authorize the City Manager to execute a three-
year agreement with LifeQuest Services, Inc. (9200 Calumet Avenue, Munster,
IN 46321) to provide collection agency services at a rate of 21%. This contract
provides service to the City for a period of three years, with two additional one-
year options for renewal, for a total of five years. Funding of the 21% service fee
will be deducted from the recovered revenue.
For Action
(A7) Contract for Landscape Architectural and Engineering Services Related to
the Garden Park Renovation Project with Teska Associates, Inc.
Staff recommends City Council authorize the City Manager to execute a contract
for landscape architectural and engineering services related to the Garden Park
Renovation Project (RFP No. 18-32) with Teska Associates, Inc. (627 Grove
Street, Evanston, Illinois), in the amount of $74,465.96. Funding will be provided
from the Capital Improvement Program 2018 General Obligation Bonds (Account
415.40.4118.62145-518002) which included $75,000 budgeted for these services
in 2018.
For Action
(A8) Contract for the 2018 CIPP Sewer Rehabilitation Contract B with Kenny
Construction
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with
Kenny Construction d/b/a Granite Inliner (2215 Sanders, Suite 400, Northbrook,
IL 60062) in the amount of $379,505.00. Funding for this project is from Sewer
Fund (Account 515.40.4535.62461 – 418009), which has an FY 2018 budget of
$675,000 with $425,561 remaining.
For Action
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City Council Agenda October 8, 2018 Page 4 of 12
(A9) Contract for Fall Tree Purchase and Planting Services from Suburban Tree
Consortium
Staff recommends that City Council authorize the City Manager to execute a
contract award for the purchase and planting of 199 trees from Suburban Tree
Consortium in the amount of $69,978.00 and for the purchase of delivery of 85
trees from E. A. de St. Aubin Nursery in the amount of $16,075.00. In all, a total
of 284 trees will be purchased of which 199 will be planted for a total cost of
$86,053.00. The remaining 85 trees will be planted by Forestry employees.
Funding will be from: Forestry Division General Funds, Sewer Funds, and
Replant Express Funds. Further details can be found on the corresponding
transmittal memorandum.
For Action
(A10) One-Year Extension for Utility Bill Printing and Mailing Services with Sebis
Direct, Inc.
Staff recommends City Council authorize the City Manager to execute a one year
extension for Utility Bill Printing and Mailing Services (RFP 16-12) beginning
January 1, 2019 through December 31, 2019 with Sebis Direct, Inc. (6516 W 74th
Street Bedford Park, IL 60638) in the amount of $53,800.00. This request
includes services for the printing and mailing of the utility bills that will occur
during FY 2019. A breakdown of the funding can be found on the corresponding
transmittal memorandum.
For Action
(A11) Increased Allocation for Supplemental Plan Review and Building Inspection
Services Contract with SAFEbuilt, Inc.
Staff recommends City Council authorize the City Manager to increase the
supplemental Building Inspection and Plan Review Services contract agreement
amount from $50,000 (budgeted at $75,000) to a not to exceed amount of
$88,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland,
Colorado 80538) due to a prolonged vacancy in the Commercial Plan Reviewer
position. The position has not been filled due to a shortage in the job market for
individuals that qualify for this work. The proposed action is budget neutral. The
current contract with SAFEbuilt was awarded on April 1, 2016. The FY 2018
Budget allocated $75,000 in Account 100.21.2126.62464, but the proposed
contract is expected to exceed the allocated budget. Additional expenses for
commercial plan review services can be covered by the budgeted salary for the
Commercial Plan Reviewer position in Account 100.21.2126.61010.
For Action
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City Council Agenda October 8, 2018 Page 5 of 12
(A12) Sidewalk Café – Beer on Central
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Beer on Central, a Class K liquor establishment located at 1930
Central Street. The sidewalk café will consist of two tables with two seats each
for a seating capacity of four, and will operate Tuesday-Sunday.
For Action
(A13) Five-Year Lease to Own Agreement for Eighty (80) Cale WebTerminal Pay
Stations from Total Parking Solutions
Staff recommends City Council approval of a five year lease to own agreement
for eighty (80) Cale WebTerminal Pay Stations from Total Parking Solutions
(2721 Curtiss St, Downers Grove, IL 60515) to replace aging parking meters
throughout the City. The total cost to the City will be $1,129,000 paid out over
five years at a monthly rate of $21,500. Funding is provided by the Parking Fund
Business Unit - Service Agreements/Contracts (Account 505.19.7005.62509). No
upfront payments will be required, as funding will be deducted from machine
revenue.
For Action
(A14) Ratify Past Practice for Eligibility of On-Street Residential Parking Permits
and Direct the City Manager to Codify the City Code to Reflect the Same
Transportation/Parking Committee and Staff recommend that the City Council
consider ratifying past practice for eligibility of On-Street Residential Parking
Permits to include residences who were allowed to purchase a residential
parking permit in 2018 that were not in the City Code and direct the City Manager
to cause an ordinance to be drafted with the appropriate amendments to the City
Code.
For Action
(A15) Special Event Permit Application from The Last Call Tavern Group –
Northwestern University v. University of Michigan
Staff recommends approval of the special event permit application from The Last
Call Tavern Group, to host a University of Michigan alumni tailgate event on
September 29, 2018, at the Evanston Wilmette Golf Course on hole #3 (corner of
Girard and Central Street). The tailgating will be allowed 4 hours prior to the start
of the football game and conclude at the latest 2 hours after the completion of the
football game. Costs for city services provided for events require a 100%
reimbursement from the sponsoring organization or event coordinator.
For Action
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City Council Agenda October 8, 2018 Page 6 of 12
(A16) Professional Services Agreement with Connelly’s Academy, Inc. for the
City of Evanston Martial Arts Program at the Levy Center
Staff recommends City Council authorize the City Manager to execute a
professional services contract with Connelly’s Academy, Inc. (211 Golf Terrace,
Wilmette, IL 60091) for the City of Evanston Martial Arts program run through
Levy Center. The contract is for three years with a mutual option to renew for two
additional one-year terms. The contract period will run from January 1, 2019
through December 31, 2021. Instruction expenses are paid from the Levy
General Fund (Account 100.30.3055.62505). Compensation from the vendor is
based on a percentage of resident rate revenues collected from program
registrations.
For Action
(A17) Professional Services Agreement with Chicago Fencing Club for the City of
Evanston Fencing Program at the Chandler-Newberger Center
Staff recommends City Council Authorize the City Manager to execute a
professional services contract with Diana Unger, Chicago Fencing Club (4732
Cleveland St, Skokie, IL 60076) for the City of Evanston’s Fencing program run
through Chandler-Newberger Center. The contract is for three years with a
mutual option to renew for two additional one-year options. The contract period
will run from January 1, 2019 through December 31, 2021. Instruction expenses
are paid from the Chandler-Newberger General Fund (Account
100.30.3035.62505). Compensation from the vendor is based on a percentage of
resident rate revenues collected from program registrations.
For Action
(A18) Resolution 73-R-18, Agreement with the Youth Job Center to Fund the
Building Career Pathways to Sustainable Employment Program
Staff recommends City Council adoption of Resolution 73-R-18 authorizing the
City manager to execute the 2018 agreement with the Youth Job Center of
Evanston Inc. (YJC) (1114 Church Street, Evanston, IL 60201) to provide not
less than twenty disconnected and unemployed young adults who are low to
moderate income Evanston residents (ages 18-25) with a career pathway plan
that leads to educational/work trade certification, employment, supportive
services, career counseling, educational support and transportation assistance
over 24 months in an amount not to exceed $55,200.00 for FY 2018-2019.
Funding for this agreement is budgeted in Parks, Recreation and Community
Services, Youth and Young Adult Engagement Division (Account
100.30.3215.62490) which has a FY 2018 budget of $281,965.00 and a YTD
balance of $208,822.72 prior to this agreement. Costs amount to approximately
$2,760.00 per participant.
For Action
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City Council Agenda October 8, 2018 Page 7 of 12
(A19) Resolution 71-R-18, Professional Services Agreement with the James B.
Moran Center for Youth Advocacy
Staff recommends City Council adoption of Resolution 71-R-18 authorizing the
City manager to execute an agreement between the City of Evanston and the
James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203
Evanston, IL 60201) to provide legal services for not less than 15 Evanston
residents to secure Certificates of Rehabilitation, expungement and criminal
records sealing in an amount not to exceed $30,000. Funding for this agreement
is budgeted in Parks, Recreation and Community Services, Youth and Young
Adult Engagement Division (Account 100.30.3215.62490) which has a FY 2018
budget of $281,965.00 and a YTD balance of $208,822.72 prior to this
agreement. Costs amount to approximately $2,000 per participant.
For Action
(A20) Resolution 77-R-18, Authorizing the City Manager to Sign Notifications of
Grant Awards to Fund and Operate a Congregate Senior Meal Program
Staff recommends City Council adoption of Resolution 77-R-18, authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center. This is a reimbursement program in which the total
amount of reimbursement the City will receive is solely dependent upon the
number of lunches served and varies depending on the levels of participation.
Funding for this program is budgeted in various line items in the Fleetwood-
Jourdain Business Unit 100.30.3040 and Levy Center Business Unit
100.30.3055. Overall budgeted expenses for the 2018/19 program include
staffing salaries, Social Security, Medicare, advertising, program supplies and
food costs, which is projected at $91,298.
For Action
(A21) Resolution 76-R-18, Authorizing the City Manager to Sign Notifications of
Grant Awards to Fund and Operate the City of Evanston Long Term Care
Ombudsman Program
Staff recommends City Council adoption of Resolution 76-R-18 authorizing the
City Manager to sign notification of grant awards to fund and operate the Long
Term Care Ombudsman Program for the City of Evanston. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is solely dependent upon the amount of funding utilized from the total
budget. The overall program has a budget of $177,225 in Business Unit
100.30.3055 which covers all operational expenses. The maximum
reimbursement amount by AgeOptions is $55,399 for the period October 1, 2018
– September 30, 2019.
For Action
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City Council Agenda October 8, 2018 Page 8 of 12
(A22) Resolution 78-R-18, Lease Agreement with United States Postal Service for
Parking in City Parking Garage at 1800 Maple Avenue
Staff recommends that the City Council authorize the City Manager to enter into
a lease renewal with the United States Postal Service (USPS) Facilities Real
Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the
parking of Fifty-Four (54) Postal Service vehicles in the City of Evanston’s
Parking Garage at 1800 Maple Street. Projected total revenue for the period from
11/1/2018 – 10/31/2020 is $142,560.
For Action
(A23) Resolution 75-R-18, Easement Agreement for a Fence on McCormick
Boulevard that Abuts 2222 Simpson
Staff recommends City Council adopt Resolution 75-R-18 authorizing the City
Manager to execute an easement agreement with the property owner of 2222
Simpson Street for three foot fence easement along McCormick Blvd. The
easement would be granted for a 50 year period.
For Action
(A24) Ordinance 110-O-18, Dissolving the Amended Redevelopment Project Area
of the City of Evanston, Illinois and Related Matters for the Washington
National Tax Increment Financing District
Staff recommends City Council adoption of Ordinance 110-O-18, dissolving the
Washington National Tax Increment Finance (TIF) District effective December
31, 2018. As a part of this closure the City is required to officially notify all taxing
districts regarding the dissolution and any distribution thereof of remaining funds
in the TIF.
For Introduction
(A25) Ordinance 116-O-18, Agreement Between the City of Evanston and the
Chicago Transit Authority for Tax Increment Financing for Future Phases of
the CTA Red and Purple Modernization Program
Staff recommends City Council adopt Ordinance 116-O-18, authorizing the City
Manager to execute an Intergovernmental Agreement with the Chicago Transit
Authority (CTA) for the modernization of the CTA Purple Line in Evanston, with a
focus on support for the Davis Street CTA station, with a local match contribution
from the Washington National Tax Increment Finance district (Account
300.99.5470.65515). This is a follow-up action to the execution of a
Memorandum of Understanding between the City and the CTA in June 2018.
For Introduction
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City Council Agenda October 8, 2018 Page 9 of 12
(A26) Ordinance 100-O-18, Proposed Modifications to City Code Section 10-11-6,
Schedule VI; Snow Routes and Snow Emergency Regulations Contained in
Section 10-4-13
Staff recommends that City Council adopt Ordinance 100-O-18, amending City
Code 10-4-13 (C), Snow Emergency, and the designated Snow Routes in
Section 10-11-6, Schedule VI. The majority of the proposed modifications will
make the City Code consistent with the current snow route map, existing snow
route sign postings and staff’s current operations during snow events thereby
improving snow removal operations and towing/parking bans associated with
declared snow emergencies.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Vacation Rental License for 1918 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1918 Jackson Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P2) Vacation Rental License for 1614 Main Street, Unit A
City staff recommends approval of a Vacation Rental License for the property
located at 1614 Main Street, Unit A. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
(P3) Vacation Rental License for 1033 Cleveland Street, Unit 1
City staff recommends approval of a Vacation Rental License for the property
located at 1033 Cleveland Street, Unit 1. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
(P4) Ordinance 107-O-18, Amending Title 5, Chapter 7, “Inclusionary Housing"
The Inclusionary Housing Ordinance Subcommittee and staff recommend
approval of Ordinance 107-O-18, amending Title 5, Chapter 7 of the City Code,
“Inclusionary Housing.”
For Introduction
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City Council Agenda October 8, 2018 Page 10 of 12
(P5) Ordinance 113-O-18, Granting Major Variations at 348 Custer Avenue in the
R5 General Residential Zoning District
The Zoning Board of Appeals and staff recommend approval of Ordinance 113-
O-18 authorizing major variations for a lot area of 3,993 sf (existing), a lot width
of 33’ and to provide 3 off-street parking spaces in order to convert an existing 2-
flat to a 3-dwelling unit, multifamily dwelling.
For Introduction
(P6) Ordinance 111-O-18, Granting Major Variations at 2415 Wade Street in the
R2 Single-Family Residential Zoning District
The Zoning Board of Appeals and staff recommend approval of Ordinance 111-
O-18 authorizing major variations for building lot coverage of 44.3%, a 19.8’ front
yard setback, a 0’ west interior side yard setback, a 2.9’ east interior side yard
setback, and to provide one off-street parking space in order to construct
additions to the existing single-family residence.
For Introduction
(P7) Ordinance 119-O-18, Granting Landmark Status to the Building and Lot of
Record at 2010 Dewey Avenue
The Preservation Commission and City staff recommend approval of Ordinance
119-O-18 Designating 2010 Dewey Avenue (building and lot) as an Evanston
Landmark.
For Introduction
(P8) Ordinance 41-O-18, Amending City Code Section 6-16, Table 16-B,
“Schedule of Minimum Off Street Parking Requirements”
The Plan Commission and staff recommend City Council adopt Ordinance 41-O-
18, amending the Zoning Ordinance to modify parking requirements for
College/University Institutions. Staff is proposing to adjust the parking
requirements for dormitories and fraternity and sorority houses. The proposed
text amendment still requires more than the 1 to 16 ratio of students with parking
permits to those eligible to obtain parking permits. The proposed amendment
would reduce the total required parking spaces on Northwestern University’s
campus from 4,096 to approximately 3,493.
For Action
(P9) Ordinance 105-O-18, Amending Portions of the Zoning Ordinance Creating
Brew Pubs and Craft Alcohol Production Facilities
The Plan Commission and staff recommend approval of Ordinance 105-O-18
authorizing Zoning Ordinance Text Amendments to alcohol producing uses that
include allowing Brew Pubs as a Special Use in the MXE Mixed-Use
Employment District.
For Action
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City Council Agenda October 8, 2018 Page 11 of 12
(P10) Ordinance 108-O-18, Special Use Permit and Major Variations for a Banquet
Hall and a Brew Pub, Double Clutch Brewing Company, at 2119-2125
Ashland Avenue
The Zoning Board of Appeals and staff recommend approval of Ordinance 108-
O-18 authorizing Special Uses for a Banquet Hall and Brew Pub and Major
Zoning Variations for a 0’ front yard setback where 10’ is required, a 0’ interior
side yard setback where 5’ is required, a 0’ rear yard setback where 5’ is
required, and to eliminate 1 required short loading dock.
For Action
(P11) Ordinance 102-O-18 Granting a Special Use for a Type 2 Restaurant,
Kilwins Chocolates, at 1724 Sherman Avenue
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance
102-O-18 granting a special use approval for a Type 2 Restaurant, Kilwins
Chocolates in the D2 District. The applicant has complied with all zoning
requirements, and meets all of the standards of a special use for this district.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Howard Street Holiday Lights
The Economic Development Committee recommends approval for the City
Council to provide funding through the Howard-Ridge TIF for the installation of
holiday lights in early November, and removal by early April for a total of
$9,750.40. Staff recommends utilizing the Howard-Ridge TIF Other
Improvements Fund (Account 330.99.5860.65515)
For Action
APPOINTMENTS
(O2) For Appointment to:
Utilities Commission Lisa Sparrow
Lisa Sparrow is the president and chief executive officer of Utilities, Inc., a
national water and wastewater utility company. She has more than 15 years of
experience in the water and wastewater utility industry and is a frequent guest
speaker at water and energy usage conferences. Lisa has served on the U.S.
EPA National Drinking Water Advisory Council, advising the U.S. EPA on water
regulations. Locally, she serves as a regional commissioner for the American
Youth Soccer Organization and as a member of the Baker Demonstration School
Board. Lisa holds a Bachelor of Science in Mechanical Engineering from
Michigan State University and an MBA from Northwestern University.
For Action
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City Council Agenda October 8, 2018 Page 12 of 12
(O3) For Reappointment to:
Parks, Recreation & Services Board John Bryan
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH OCTOBER 2018
Upcoming Aldermanic Committee Meetings
10/9/2018 7:00 PM Housing & Community Development Act Committee
10/15/2018 7:00 PM City Council
10/16/2018 7:00 PM Northwestern-City Committee
10/17/2018 6:30 PM M/W/EBE Committee
10/22/2018 6:00 PM Administration & Public Works, Planning & Development, City
Council
10/24/2018 6:00 PM Transportation and Parking Committee
10/24/2018 7:30 PM Economic Development Committee
10/25/2018 5:30 PM Emergency Telephone System Board
10/25/2018 6:30 PM Equity & Empowerment Commission
10/27/2018 9:00 AM Special City Council - Budget
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council Meeting of October 8, 2018 Item SP1
Request for Access to Harley Clarke Mansion
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: Formal Request to Access Harley Clarke Mansion Prior to Preservation
Commission Hearing
Date: October 4, 2018
Recommended Action:
Alderman Revelle recommends City Council approval for groups to obtain access to the
Harley Clarke Mansion prior to the Preservation Commission hearing on October 23,
2018 in order to obtain an updated assessment of the building’s condition.
Attachments:
Landmarks Illinois Request
Evanston Preservation Commission Request
Memorandum
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People saving places.
EXECUTIVE COMMITTEE
Mark G. Henning
Chairman
Gary W. Anderson, AIA
Vice Chairman
Bonnie C. McDonald
President
Kathleen A. Swien
General Counsel
Frieda Ireland, CPA
Treasurer
Lee Brown, FAICP
Secretary
Andy Ahitow
Joseph M. Antunovich
Jean A. Follett
Joshua Freedland
Tim Frens, CPA
Jeffrey P. Goulette
Tiffany Hamel Johnson
Katie J. Kim
Nick Koricanac
Judi R. Male
Erica C. Meyer
Martin V. Sinclair, Jr.
BOARD OF DIRECTORS
Michael Altheimer
Erika Block
Inga Carus
Ari Glass
Krista Gnatt
Jacob Goldberg
Tracy S. Larrison
Robert C. Lee
J. J. Smith
Martin C. Tangora*
Cherryl T. Thomas
Blair Todt
Jack Tribbia
Christy Webber
*Life Director
CHAIRMAN EMERITUS
Richard A. Miller
30 N. Michigan Ave.
Suite 2020
Chicago, IL 60602
www.Landmarks.org
September 28, 2018
Wally Bobkiewicz (wbobkiewicz@cityofevanston.org)
City Manager
Erika Storlie (estorlie@cityofevanston.org)
Assistant City Manager
City of Evanston SENT VIA EMAIL
2100 Ridge Avenue
Evanston, Illinois 60201
Re: Access to the Harley Clarke Mansion
Ladies and Gentlemen:
I am writing to you on behalf of Landmarks Illinois, a membership-based
nonprofit organization, dedicated to preserving historic properties, such
as the Harley Clarke Mansion, for future generations. We understand that
you filed a Certificate of Appropriateness for the demolition of the Harley
Clarke Mansion on August 31, 2018, and that this Certificate of
Appropriateness is scheduled to be heard by the City of Evanston’s
Preservation Commission on October 23, 2018. Our purpose in writing
you today is to formally request that a select group of expert architects,
engineers and assessors be provided limited access to the Harley Clarke
Mansion in order to conduct an examination of the interior and exterior
conditions of the building.
We note that the City of Evanston’s application for a Certificate of
Appropriateness, asserts that “the buildings in their current state present
a danger to persons inhabiting or visiting the property” and that
“remediating or repairing these requires great difficulty or expense.” Yet,
there is no evidence included to support this conclusion. More confusing
is the fact that the report provided by the City with the Certificate of
Appropriateness describes the building as being in “good working order”
and the electrical inspection shows minor repairs to comply with the code
that are not difficult or expensive. The incongruities in reporting on the
condition of the Harley Clarke Mansion necessitate an updated
examination and report by appropriate experts.
In any event, we intend to present evidence at the Preservation
Commission meeting in which the Certificate of Appropriateness will be
heard, and believe that it is in the best interests of the City of Evanston
and its residents that experts be afforded the opportunity to inspect and
provide updated reports in connection with such meeting on the
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condition of the Harley Clarke Mansion. In this regard, we understand that existing
expert reports on the condition of the property in the possession of those presenting
evidence in response to the City’s application may not reflect the current condition of
the property. We are coordinating with other preservation groups, including Save
Harley Clarke and Evanston Lakehouse & Gardens, in order to avoid duplicative
requests and lessen the burden on the City of Evanston. In addition, the examinations
will be conducted and reports prepared at no cost to the City of Evanston. At your
request, our experts are willing to sign a liability waiver that you provide.
Without current information, the Preservation Commission decision-making process
may be manipulated by unsupported claims about the current state of the building
based on conjecture as well as outdated reports, which would not only contradict the
Commission’s duties and purpose, but would also deny the citizens of the City of
Evanston their right to a fair hearing to determine the fate of the Harley Clarke
Mansion.
Please contact Lisa DiChiera, our Director of Advocacy, at ldichiera@landmarks.org or
at (312) 922-1742, so that we may set up such visits and provide the Preservation
Commission with up-to-date evidence. Please also copy me in your correspondence at
bmcdonald@landmarks.org. Given the public interest surrounding the potential
demolition and the amount of time debating its future, we believe our request is in the
best interests of both the City of Evanston and its citizens.
Sincerely,
Bonnie C. McDonald
President & CEO
Cc: Mayor
Hon. Stephen H. Hagerty (shagerty@cityofevanston.org)
City Council
Judy Fiske (jfiske@cityofevanston.org)
Peter Braithwaite (pbraithwaite@cityofevanston.org)
Melissa A. Wynne (mwynne@cityofevanston.org)
Donald N. Wilson (dwilson@cityofevanston.org)
Robin Rue Simmons (rsimmons@cityofevanston.org)
Thomas M. Suffredin (tsuffredin@cityofevanston.org)
Eleanor Revelle (erevelle@cityofevanston.org)
Ann Rainey (arainey@cityofevanston.org)
Cicely L. Fleming (cfleming@cityofevanston.org)
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Page 3 of 3
Evanston Preservation Commission
Diane Williams, Chair, Preservation Commission
c/o Preservation Coordinator
Carlos Ruiz (cruiz@cityofevanston.org)
Illinois State Historic Preservation Office, Department of Natural Resources
Anthony Rubano, Deputy Historic Preservation Officer
(Anthony.rubano@illinois.gov)
Evanston Lakehouse & Gardens
Tom Hodgman, Board President
Jenner & Block LLP (Counsel to Evanston Lakehouse & Gardens)
Joe Gromacki, Partner
Michael T. Wolf, Partner
Anthony Borich, Partner
Andrew Carlins, Associate
Save Harley Clarke
Allie Harned (aharnbarn@gmail.com)
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October 4, 2018
Honorable Stephen H. Hagerty
Mayor
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Dear Mayor Hagerty:
Re: Formal Request to Tour Harley Clarke Mansion
(Letter Transmitted via Email)
After conversations with City staff, this letter represents a formal request by Evanston’s Preservation
Commission to the City Council to tour the Harley Clarke Mansion (HCM) in advance of our October 23,
2018 special meeting. The reasons for this request are:
1. The City’s application for a Certificate of Appropriateness (COA) for the demolition of HCM cites
several interior condition issues in support of demolition. While Commission review is generally
confined to building exteriors, looking only at the exterior of HCM will not provide the
Commission with the necessary background about HCM’s structural condition to make an
informed decision about this COA application for demolition. This is especially important
because many of us have not been through HCM since the City’s last public opening date.
2. Individually, we have been appointed to the Preservation Commission because of our expertise
about historic preservation issues and our knowledge of and experiences with historic resources
in Evanston and elsewhere. Related to point 1, our preparation, given our qualifications, will
ensure that we have the opportunity to ask appropriate and informed questions as part of our
deliberations on October 23.
3. We take the Commission’s role in considering the HCM COA very seriously. We believe that our
thorough preparation for the October 23 special meeting will also ensure a more transparent
public process for the City and it’s many concerned residents.
My proposal to City staff is that HCM be opened for three (3) hours on a scheduled date. Every 30
minutes, two (2) Commissioners could tour HCM accompanied by designated City staff. A date can be
readily identified at the Commission’s next regularly scheduled meeting on October 9, 2018.
We recognize that the Commission’s actions on October 23 will not only be highly visible but critical to
the HCM process. This requires a reasoned and informed discussion and decision about the COA, based
upon current facts. The Council’s decision to permit Commission access will allow us to complete our
review in the best possible way. Unfortunately, I cannot attend the October 8, 2018 City Council meeting
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to discuss this request, but please feel free to contact me with any questions in the interim. Thank you
for your consideration.
Sincerely,
Diane C, Williams
Chair, Evanston Preservation Commission
cc: Alderman Eleanor Revelle (7th Ward)
Wally Bobkiewicz, City Manager
Johanna Leonard, Director of Community Development
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SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, September 17th, 2018
Present:
Alderman Fiske Alderman Rue Simmons
Alderman Braithwaite Alderman Revelle
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
(8)
Absent:
Alderman Rainey (1)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 19 of 681
Mayor’s Public Announcements
Mayor Hagerty announced the passing of Lorraine H. Morton (December 8, 1918 –
September 8, 2018) the first African-American Mayor for the City of Evanston, who served for
a 16 year tenure. On Friday September 21, a visitation is scheduled at First Church of God
Christians Life Center. Then Saturday morning September 22, a funeral service is planned at
Alice Millar Chapel.
Mayor Hagerty issued 4 Proclamations:
● Delta Chi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. – 70th Anniversary
● National Preparedness Month - September 2018
● Warren "Billy" Cherry Scholarship Fund - 25th Anniversary
● National Diaper Need Awareness Week - September 24-30, 2018
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz gave an update to the Lincoln Street Beach Watch
City Clerk’s Communications
City Clerk reminded everyone about Early Voting in Evanston. It will begin October 22 -
November 5 in Room G300 at the Civic Center. Election Day is November 6. Mail-In Ballots
are available in the Clerk’s Office. Clerk Reid asked the public to volunteer to help register
residents during National Voter Registration Day on September 25, 2018 at various city
facilities.
There is also a Clerk’s Guide available in the Clerk’s Office for residents to pick-up. The guide
has information about the Clerk’s Office, as well as the City of Evanston.
On October 1, Deputy Clerk Gomez will sit at the dias for Hispanic Heritage Month.
Watch
Public Comment
Linda Damashek Talked about the Evanston Lighthouse Dunes Group and their
diminishing plans.
Watch
Carl Bova Talked about the Harley Clarke MOU. Watch
Lori Keenan Asked that the amount of individual donations be made public in
regards to the Harley Clarke mansion. Read a list of donors to City
Watch
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Council.
Jennifer Shadur Read a letter on behalf of Laura Fine, State Representative of the
17th District of Illinois.
Watch
Allie Harned Talked about the work the Save Harley Clarke group is doing to
preserve the mansion.
Watch
Jim Janecek Asked if bed-and-breakfast lodgings are exempt from collection the
hotel occupancy tax. Said his question was not answered during the
budget presentation.
Watch
Alyce McQueen Talked about the fees a resident can incur if they park in an area
which becomes a “Tow Zone” overnight and how the fees associated
can impact low income residents in Evanston.
Watch
Dave Davis Executive Director for Neighborhood and Community Relations,
spoke about the Lincoln Street Beach and the investment
Northwestern has committed to beautifying the beach. Also shared
his appreciated for former Mayor Lorraine H. Morton.
Watch
Junad Rizki Shared remarks on Mayor Lorraine H. Morton tenure in Evanston and
leadership.
Watch
Doreen Price Shared her concerns of affordable housing in Evanston. Asked the
city consider having its own judge to mediate tickets and other
violations.
Watch
Betty Ester Shared her concerns about the 2019 budget and the funds allocated
for the 50/50 Sidewalk Project.
Watch
Beth Adler Spoke on behalf of the Evanston Arts Council and shared the
projects made possible by funds received through the city. Asked City
Council to consider the organization when allocation funds during the
2019 budget.
Watch
Carl Klein Read a statement in remembrance of former Mayor Lorraine H.
Morton.
Watch
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Special Order of Business
(SP1) Proposed Fiscal Year 2019 Budget Updates
Staff will present City Council with updates related to Priority Based
Budgeting & the Fiscal Year 2019 Proposed Budget, including an overview
of options for the City of Evanston’s parking system and an update on the
Social Services Working Group.
For Discussion
Watch
Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meetings of July 23,
2018 (Amended) and August 13, 2018.
For Action
Approved on Consent Agenda
Motion: Ald.
Fleming
Watch
(A1)Payroll – July 23, 2018 through August 5, 2018 $ 3,195,300.97
Payroll – August 6, 2018 through August 19, 2018 $ 3,094,412.31
Payroll – August 20, 2018 through September 9, 2018 $
2,872,580.11
For Action
Approved on Consent Agenda
(A2) Bills List – September 11, 2018 $ 9,757,054.09
For Action
Approved on Consent Agenda
(A3) Contract with Thelen Materials, LLC for 2018 Leaf
Hauling/Disposal Season
City Council authorized the City Manager to execute a one-year contract
for leaf hauling/disposal with Thelen Materials, LLC (28957 W. IL Route
173 Antioch, IL 60002) in the not to exceed amount of $40,000. Funding
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will be from the Street Maintenance-Residential Debris/Removal Costs
fund (Account 100.40.4510.62415), with a FY18 Budget of $45,000 and a
YTD balance of $40,000.
For Action
Approved on Consent Agenda
(A4) Change Order No. 3 to the Agreement for the Treated Water
Storage Replacement Project Engineering Services with CDM Smith
City Council authorized the City Manager to execute Change Order No. 3
to the agreement for the Treated Water Storage Replacement Project
Engineering Services (15-55) to CDM Smith (125 South Wacker Drive,
Suite 600, Chicago, IL) in the amount of $22,040.00. This will increase the
total contract amount from the current contract price of $1,328,730.00 to
$1,350,770.00. Funding will be from the Water Fund, Capital Improvement
Account 513.71.7330.62145 -733107, which has an FY 2018 budget
allocation of $12,500,000. See corresponding transmittal memorandum for
further details on funding.
For Action
Passed 7-1 Ald. Fleming voted “No”
Watch
(A5) Change Order No. 2 to the Contract for the 2018 50/50 Sidewalk
Replacement Project with Schroeder & Schroeder Inc.
City Council authorized the City Manager to execute Change Order No. 2
to the contract for the 2018 50/50 Sidewalk Replacement Project (Bid No.
18-14) with Schroeder & Schroeder Inc. (7306 Central Park Avenue,
Skokie, IL 60076) in the amount of $10,085.00. Change Order No. 1
increased the contract amount from $211,000.00 to $227,792.00.
Proposed Change Order No. 2 will increase the contract amount to
$237,877.00. Funding for this work will be from the Dodge Avenue Bus
Stop Pilot Fund (Account 415.40.4118.65515 – 418013), which has
$50,000 budgeted in 2018.
For Action
Approved on Consent Agenda
(A6) One-Year Contract Extension for Purchase of Rock Salt from
Morton Salt Company
City Council authorized the City Manager to execute a one-year contract
extension for the purchase of up to 7,500 tons of rock salt from Morton
Salt Company (123 N. Wacker Drive, Chicago, IL) at a cost of $64.21 per
ton, for a winter season (2018/19) total of $481,575. Funding for this
purchase will be provided from the Snow and Ice Control Fund (Account
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100.40.4550.65015), which has a budget of $331,095 and a YTD balance
of $16,195. Staff anticipates needing to spend the remainder of the
balance in FY2018 which will come from the 2017/18 Rock Salt Purchase
Order. Staff will request a FY2019 budget allocation of $465,380 for the
purchase of the remaining tons needed to complete the 7,500 tons of salt.
For Action
Approved on Consent Agenda
(A7) Emergency Single-Source Agreement with Johnson Controls for
Replacement of Fire Panels/Devices at the Lorraine H. Morton Civic
Center
City Council authorized the City Manager to execute an emergency,
single-source agreement for the replacement of the existing fire panels
and system devices at the Lorraine H. Morton Civic Center with Johnson
Controls (91 N. Mitchell Court, Addison, IL) in the amount of $108,497.00.
Funding will be from the CIP 2018 General Obligation Bond. Funding is
available in the 2018 Facilities Contingency (Account 415.40.4118.65515 -
618028), which was budgeted at $275,000 and has $272,162.10
remaining.
For Action
Approved on Consent Agenda
(A8) Sidewalk Café – Tag’s Cafe
City Council approved first-time application for a sidewalk café permit for
Tag’s Cafe, a Type 2 restaurant located at 2012 Central Street. The
sidewalk café will consist of three tables with two seats each for a seating
capacity of six, and will operate daily from 6:30 a.m. - 4:00 p.m.
For Action
Approved on Consent Agenda
(A9) Sole Source Purchase of Cisco SmartNet Software from CDW
City Council authorized the sole source purchase of Cisco SmartNet
networking licenses and software from CDW (120 S.Riverside, Chicago, IL
60606) in the amount of $47,509.25. This contract provides support for the
City’s essential computer networking system and covers the period
September 15, 2018 through September 15, 2019. CDW is the current
State Bid Contract provider for these services as of September 2018.
Funding is provided by the IT Division, Computer Licensing and Support
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Fund (Account 100.19.1932.62340), which has a total budget of $500,000
and a YTD balance of $125,700.65. This is a 13% reduction from the
previous agreement.
For Action
Approved on Consent Agenda
(A10) Contract with Target Solutions for a Learning Management
Software System
City Council authorized the City Manager to enter into a two year contract
with Target Solutions (10805 Rancho Bernardo Road, Suite 200, San
Diego, CA 92127-5703) for a Learning Management Software (LMS)
system at an annual rate of $31,525. The contract term begins December
31, 2018 and the software provides required OSHA safety and other
critical training for Police, Fire and non-sworn City employees. The Fire
Department is already using Target Solutions and staff was able to
negotiate a lower renewal rate for the Fire Department. Funding will be
from four accounts. A detailed breakdown can be found on the
corresponding transmittal memorandum. Access to the software will be
complimentary from now until the contract term start date.
For Action
Approved on Consent Agenda
(A11) Purchase of Three Divvy Stations from Motivate International
Inc.
City Council approved the purchase of three (3) Divvy stations from
Motivate International Inc. in the amount of $33,991.96. This purchase is
proposed to be made utilizing funds that are within the approved budget
for Divvy operating expenses for FY2018. Funding will be from the Parking
Fund- Divvy Operating Expenses (Account 505.19.7005.62603), which
has a FY2018 budget of $304,000 and a YTD balance of $194,390.94.
Staff anticipates that the FY2018 Divvy expenses will be $125,000.00.
For Action
Passed 5-4 Ald Fleming, Braithwaite, Fiske, Wilson voted “No”
Vote tied 4-4. Mayor Hagerty voted “Yes”
Watch
(A12) Thirty-Six Month Contract Extension with Motivate International
Inc. to Continue Operation of Divvy Bicycle Sharing System
City Council authorized the City Manager to negotiate and execute a 36
month extension with Motivate International Inc. (“Motivate”) to continue to
Watch
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operate the Divvy bicycle sharing system in Evanston. This is a second
partial extension of one of two 5 year extensions contemplated in the
Operator Agreement between the City and Motivate. Staff anticipates the
FY2019 budgeted amount for Divvy expenses will be cost neutral.
For Action
Passed 7-1 Ald. Fiske voted “No”
(A13) Resolution 67-R-18, Memorandum of Understanding with the
City of Chicago Department of Transportation to Seek Approval to
Share Revenue in the Divvy Sponsorship Agreement
City Council adopted Resolution 67-R-18, authorizing the City Manager to
negotiate and execute a Memorandum of Understanding with the City of
Chicago for a joint advertisement agreement for sponsorship of all Divvy
bicycles, with Evanston receiving a pro rata share based on the number of
bicycles in the Evanston Divvy system.
Motion to amend text to read as follows: Evanston is also executing
an extension agreement with Divvy Motivate for three years starting
January 1, 2019 through December 23, 2021. Any sponsorship
agreement between Evanston and Chicago should extend to a term
of at least three years to be consistent with the Divvy Motivate
agreement and provide for an optional extension to match City of
Chicago’s term with Divvy Motivate to January 23, 2023.
Passed 8-0
For Action
Passed 7-1 Ald. Fiske voted “No”
Motion: Ald.
Fleming
Watch
(A14) Resolution 69-R-18, Authorizing a Lease Renewal Agreement
with Impact Behavioral Health Partners for Office Space at the Civic
Center
City Council adopted Resolution 69-R-18 authorizing the City Manager to
negotiate the lease of office space with Impact Behavioral Health Partners
(Impact) for 24 months for 2,940 square feet of space on the ground floor
of the Civic Center (Suite G310 to G651), including eleven (11) telephone
lines and telephones, at the rate of $3,362.00 per month. Impact will be
responsible for payment of all remaining utilities.
For Action
Approved on Consent Agenda
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(A15) Resolution 62-R-18, Agreement with Hoffman House Catering
for Senior Meal Food Programs
City Council adopted Resolution 62-R-18 authorizing the City Manager to
execute renewal contract with Hoffman House Catering (1530 Hubbard
Ave., Batavia, IL) to provide a senior meal congregate program at the Levy
Senior Center and Fleetwood-Jourdain Community Center for a period of
October 1, 2018 through September 30, 2019 in the not–to-exceed
amount of $4.80 per lunch meal. Total meal program contract value is
projected at $43,543.00 (dependent upon the number of lunches served
and varies depending on the levels of participation). The program will be
reimbursed through a grant from Age Options, the regional coordinator of
federal funds dispersed for programs in the Older Americans Act and
donations received from attendees at the meal program.
For Action
Approved on Consent Agenda
(A16) Resolution 59-R-18, Approving Intergovernmental Agreement
for Use of the Village of Winnetka’s Fire Training Tower
City Council adopted Resolution 59-R-18 authorizing the City Manager to
execute an inter-governmental agreement with the Village of Winnetka for
the limited use of their training tower for Evanston Fire Department
community engagement programs.
For Action
Approved on Consent Agenda
(A17) Resolution 70-R-18, Grant Application for State Funding
through the Open Space Land Acquisition and Development Grant
Program for the Harbert Park Renovation Project
City Council adopted Resolution 70-R-18 authorizing the City Manager to
Sign a Resolution of Authorization as part of an Open Space and Land
Acquisition and Development (OSLAD) grant application to the Illinois
Department of Natural Resources for the Harbert Park Renovations
Project. Although the City has been a past recipient of the OSLAD grant,
this is the first time in several years that the grant program has been
accepting applications. If awarded, funding for this project will be from a
variety of funding sources already proposed for Harbert Park
Improvements in the 2019 budget, including 2018 Good Neighbor Funds,
the Neighborhood Improvement Reserve Fund, and the 2019 General
Obligation Bonds.
For Action
27 of 681
Approved on Consent Agenda
(A18) Resolution 66-R-18, Easement Agreement with Northwestern
University for Replacement of Underground Water Storage Reservoir
at Lincoln Street and Campus Drive
City Council adopted Resolution 66-R-18 authorizing the City Manager to
execute an easement agreement with Northwestern University to provide
for a temporary construction easement for the removal of the existing
reservoir and installation of the new reservoir. The easement agreement
also establishes a long term easement agreement between the parties for
the underground reservoir to be located below Northwestern University
property.
For Action
Approved on Consent Agenda
(A19) Ordinance 98-O-18, Amending City Code Section 7-2-6(D),
“Sidewalk Cafes,” Allowing Class K Liquor Licensees Sidewalk Cafes
City Council adopted Ordinance 98-O-18 which amends the City Code to
permit sidewalk cafes at business establishments that hold Class K liquor
licenses.
For Introduction and Action
Approved on Consent Agenda
(A20) Ordinance 85-O-18, Decreasing the Number of Class C Liquor
Licenses for Bat 17 located at 1709 Benson Avenue
City Council adopted Ordinance 85-O-18, amending Evanston City Code
Subsection 3-4-6-(C) to decrease the number of Class C Liquor Licenses
from twenty-four (24) to twenty-three (23).
For Introduction and Action
Approved on Consent Agenda
(A21) Ordinance 86-O-18, Increasing the Number of Class C Liquor
Licenses for Tereneo 3634, LLC d/b/a Bat 17 located at 1709 Benson
Avenue.
City Council adopted Ordinance 86- O-18, amending Evanston City Code
Subsection 3-4-6-(C) to increase the number of Class C Liquor Licenses
from twenty-three (23) to twenty-four (24) and permit issuance of a Class
C license to Tereneo 3634, LLC d/b/a Bat 17, located at 1709 Benson
Avenue.
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For Introduction and Action
Approved on Consent Agenda
(A22) Ordinance 87-O-18, Decreasing the Number of Class R Liquor
Licenses for Sodexo America, LLC d/b/a Northwestern University –
Norris Center located at 1999 Campus Drive
City Council adopted Ordinance 87-O-18, amending Evanston City Code
Subsection 3-4-6-(R) to decrease the number of Class R Liquor Licenses
from three (3) to two (2). Sodexo America, LLC d/b/a Northwestern
University – Norris Center has closed.
For Introduction and Action
Approved on Consent Agenda
(A23) Ordinance 88-O-18, Increasing the Number of Class R Liquor
Licenses for Compass Group USA, Inc. d/b/a Chartwell’s -
Northwestern University Norris Center located at 1999 Campus Drive
City Council adopted Ordinance 88- O-18, amending Evanston City Code
Subsection 3-4-6-(R) to increase the number of Class R Liquor Licenses
from two (2) to three (3) and permit issuance of a Class R license to
Compass Group USA, Inc. d/b/a Chartwell’s - Northwestern University
Norris Center located at 1999 Campus Drive.
For Introduction and Action
Approved on Consent Agenda
(A24) Ordinance 89-O-18, Decreasing the Number of Class T Liquor
Licenses for Sodexo America, LLC d/b/a Sodexo America located at
1501 Central Street
City Council adopted Ordinance 89-O-18, amending Evanston City Code
Subsection 3-4-6-(T) to decrease the number of Class T Liquor Licenses
from three (3) to two (2).
For Introduction and Action
Approved on Consent Agenda
(A25) Ordinance 90-O-18, Increasing the Number of Class T Liquor
Licenses for Compass Group USA, Inc., d/b/a Chartwell’s located at
1999 Campus Drive
City Council adopted Ordinance 90- O-18, amending Evanston City Code
Subsection 3-4-6-(T) to increase the number of Class T Liquor Licenses
from two (2) to three (3) and permit issuance of a Class T license to
Compass Group USA, Inc., d/b/a Chartwell’s located at 1999 Campus
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Drive.
For Introduction and Action
Approved on Consent Agenda
(A26) Ordinance 91-O-18, Increasing the Number of Class T Liquor
Licenses for Levy Premium Foodservice Limited Partnership, d/b/a
Levy at Ryan Fieldhouse and Walter Athletics Center located at 2255
Campus Drive
City Council adopted Ordinance 91- O-18, amending Evanston City Code
Subsection 3-4-6-(T) to increase the number of Class T Liquor Licenses
from three (3) to four (4) and permit issuance of a Class T license to Levy
Premium Foodservice Limited Partnership, d/b/a Levy at Ryan Fieldhouse
and Walter Athletics Center located at 2255 Campus Drive
For Introduction and Action
Approved on Consent Agenda
(A27) Ordinance 95-O-18, Increasing the Number of Class D Liquor
Licenses for Union Squared Evanston located at 1307 Chicago
Avenue
City Council adopted Ordinance 95-O-18, amending Evanston City Code
Subsection 3-4-6-(D) to increase the number of authorized Class D liquor
licenses from fifty (50) to fifty-one (51).
For Introduction and Action
Approved on Consent Agenda
(A28) Ordinance 96-O-18, Decreasing the Number of Class A Liquor
Licenses for Union Squared Evanston located at 1307 Chicago Ave.
City Council adopted Ordinance 96-O-18 amending Evanston City Code of
2012 Subsection 3-4-6-(A), as amended, to decrease the number of
authorized Class A liquor licenses from one (1) to zero (0).
For Introduction and Action
Approved on Consent Agenda
(A29) Ordinance 97-O-18, Increasing the Number of Class T Liquor
Licenses for L3 Evanston, LLC, d/b/a Next of Kinship located at 1603
Orrington Avenue
City Council adopted Ordinance 97- O-18, amending Evanston City Code
Subsection 3-4-6-(T) to increase the number of Class T Liquor Licenses
from four (4) to five (5) and permit issuance of a Class T license to L3
Evanston, LLC, d/b/a Next of Kinship located at 1603 Orrington Avenue.
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For Introduction and Action
Approved on Consent Agenda
(A30) Ordinance 109-O-18, Allowing Extended Hours of Alcohol
Service for Z-1 and Z-2 Liquor License Holders through City Council
Approval
City Council adopted Ordinance 109-O-18, amending Evanston City Code
Subsection 3-4-6(Z-1) and 3-4-6(Z-2), to allow for extended hours of
alcohol service for Z-1 and Z-2 liquor license holders through City Council
approval.
For Introduction and Action
Approved on Consent Agenda
(A31) Extended Alcohol Service for One-Day Events - Levy Premium
Foodservice
City Council approved a request to extend alcohol service hours for
one-day liquor events taking place at 1501 Central Street (“Levy Premium
Foodservice”), on September 8, 2018, September 29, 2018, October 13,
2018, October 27, 2018, November 3, 2018, and November 24, 2018 to
accommodate game day events during the Northwestern University
football season.
For Action
Approved on Consent Agenda
(A32) Ordinance 99-O-18, Amending Class K Liquor License to
Decrease the Permitted Volume of Wine for Off Premise
Consumption, Permit Alcoholic Spirit Tasting, and Increase the
Permitted Volume of Beer for Consumption Onsite
City Council adopted Ordinance 99- O-18, amending Evanston City Code
Subsection 3-4-6-(K) to decrease the permitted volume of wine for off
premise consumption, permit alcoholic spirit tasting, and increase the
permitted volume of beer for onsite consumption.
For Introduction and Action
Approved on Consent Agenda
(A33) Ordinance 101-O-18, Amending the Class U Liquor License
Permitted Hours of Sale of Alcoholic Liquor and Eliminating the
Restriction of the Sale of Alcohol to the Lobby
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City Council adopted Ordinance 101-O-18, amending Evanston City Code
Subsection 3-4-6-(U) to amend the permitted hours of sale of alcoholic
liquor and eliminating the restriction of the sale of alcohol to the lobby.
This Ordinance will permit Class U licensees to sell alcoholic liquor two
hours prior to any performance, during intermission, and two hours after
the end of any performance.
For Introduction and Action
Approved on Consent Agenda
(A34) Ordinance 100-O-18, Proposed Modifications to City Code
Section 10-11-6, Schedule VI; Snow Routes and Snow Emergency
Regulations Contained in Section 10-4-13
City Council adopted Ordinance 100-O-18, amending City Code 10-4-13
(C), Snow Emergency, and the designated Snow Routes in Section
10-11-6, Schedule VI. The majority of the proposed modifications will
make the City Code consistent with the current snow route map, existing
snow route sign postings and staff’s current operations during snow
events thereby improving snow removal operations and towing/parking
bans associated with declared snow emergencies.
For Introduction
Approved on Consent Agenda
(A35) Ordinance 40-O-17, Amending City Code Section 7-12-4-2, Lead
Service Line Replacement Program
City Council adopted Ordinance 40-O-17, amending City Code Section
7-12-4-2, Installation and Maintenance of Service Pipe from Tap to
Fixtures. The proposed amendment would promote the replacement of
lead water service lines by residential property owners. Ordinance
40-O-17 was introduced on April 24, 2017 but never returned to City
Council for adoption. Staff was not aware the Ordinance was never
adopted and has been offering loans to property owner on streets where
water mains are being replaced since 2017. Funding for the lead water
service abatement program is from the Water Fund reserves and
transferred to Account 510.40.4225.62410 as needed as loans are issued.
For Action
Approved on Consent Agenda
(P1) Appeal to Planning & Development Committee of Design and
Project Review Committee Decision Denying Variance for
Commercial Variable Message Sign (CVMS) for Citgo Station at 1925
Green Bay Rd
Motion: Ald.
Wilson
Watch
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This item will only be heard at the Planning & Development Committee
meeting.
No Action to be taken at City Council
(P2) Landlord-Tenant Services with Metropolitan Tenants
Organization & Lawyers’ Committee for Better Housing
City Council approved a not to exceed $70,000 contract with Metropolitan
Tenants Organization and Lawyers’ Committee for Better Housing for
landlord-tenant services. The funding source is the City’s Affordable
Housing Fund (Account 250.21.5465.65497). The Affordable Housing
Fund has a current uncommitted cash balance of approximately $600,000;
including $114,500 budgeted for housing services in FY2018.
For Action
Approved on Consent Agenda
(P3) Ordinance 41-O-18, Amending City Code Section 6-16, Table
16-B, “Schedule of Minimum Off Street Parking Requirements”
City Council adopted Ordinance 41-O18, amending the Zoning Ordinance
to modify parking requirements for College/University Institutions. Staff is
proposing to adjust the parking requirements for dormitories and fraternity
and sorority houses. The proposed text amendment still requires more
than the 1 to 16 ratio of students with parking permits to those eligible to
obtain parking permits. The proposed amendment would reduce the total
required parking spaces on Northwestern University’s campus from 4,096
to approximately 3,493.
For Introduction
Approved on Consent Agenda
(P4) Ordinance 105-O-18, Amending Portions of the Zoning
Ordinance Creating Brew Pubs and Craft Alcohol Production
Facilities
City Council adopted Ordinance 105-O-18 authorizing Zoning Ordinance
Text Amendments to alcohol producing uses that include allowing Brew
Pubs as a Special Use in the MXE Mixed-Use Employment District.
For Introduction
Approved on Consent Agenda
(P5) Ordinance 108-O-18, Special Use Permit and Major Variations for
a Banquet Hall and a Brew Pub, Double Clutch Brewing Company, at
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2119-2125 Ashland Avenue
City Council adopted Ordinance 108- O-18 authorizing Special Uses for a
Banquet Hall and Brew Pub and Major Zoning Variations for a 0’ front yard
setback where 10’ is required, a 0’ interior side yard setback where 5’ is
required, a 0’ rear yard setback where 5’ is required, and to eliminate 1
required short loading dock.
For Introduction
Approved on Consent Agenda
(P6) Ordinance 103-O-18, Granting a Special Use for a Type 2
Restaurant, Backlot Coffee, at 2004 Central Street
City Council adopted Ordinance 103-O-18 granting a special use approval
for a Type 2 Restaurant, Backlot Coffee in the B1a Business District and
oCSC Central Street Overlay District. The applicant has complied with all
zoning requirements, and meets all of the standards of a special use for
this district.
For Introduction and Action
Approved on Consent Agenda
(P7) Ordinance 104-O-18, Granting a Special Use and Zoning Relief to
Expand a Daycare Center - Child at 2200 Main Street
City Council adopted Ordinance 104-O-18 granting special use approval to
expand a Daycare Center – Child, the Infant Welfare Society of Evanston,
and zoning relief for a one-story addition with a 6.1’ west interior side yard
setback where 15’ is required, at 2200 Main St. in the R2 Single Family
Residential District. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this
district.
For Introduction and Action
Approved on Consent Agenda
(P8) Ordinance 102-O-18 Granting a Special Use for a Type 2
Restaurant, Kilwins Chocolates, at 1724 Sherman Avenue
City Council adopted Ordinance 102-O-18 granting a special use approval
for a Type 2 Restaurant, Kilwins Chocolates in the D2 District. The
applicant has complied with all zoning requirements, and meets all of the
standards of a special use for this district.
For Introduction
Approved on Consent Agenda
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(P9) Ordinance 106-O-18, Granting a Special Use for a Public Utility
and Major Zoning Relief for a Fence (Concrete Wall) at 514 Custer
Avenue
City Council adopted Ordinance 106-O-18 granting special use approval
for a Public Utility for the replacement of existing ComEd equipment with
“DC-in-a-box” utility equipment, and major zoning relief for a 20’-tall fence
(concrete wall) for safety and thermal screening of the utility equipment, at
514 Custer Ave. The applicant has complied with all other zoning
requirements, and meets all of the standards for special use and major
variation in the R3 Two Family Residential District.
For Introduction and Action
Ald. Fleming requested suspension of rules for Introduction and
Action
Approved on Consent Agenda
(P10) Ordinance 84-O-18, Granting a Special Use for a Daycare
Center – Domestic Animal, and Kennel, Rex’s Place, at 2118-2120
Ashland Ave., 1625 Payne St., and 2147-2149 Dewey Ave.
City Council adopted Ordinance 84-O-18 granting special use approval for
a Daycare Center – Domestic Animal, and Kennel, in the MXE Mixed Use
Employment District. The applicant has complied with all zoning
requirements and meets all of the standards for special use and major
variations for this district.
For Action
Approved on Consent Agenda
(O1) For Appointment:
Arts Council: Pashen Black Pashen
Black is a communications executive with more than 15 years of
experience leading executive communications, public relations and
corporate communications for multinational companies. As a member of
the Evanston Chapter of Delta Sigma Theta Sorority, Inc., Pashen created
and implemented programs to support the city’s African American
community. She has a passion for the arts and creative writing, and holds
a bachelor’s degree in Journalism and a master’s degree in
Communications from the University of Central Florida.
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Arts Council: Lisa Corrin
Lisa Corrin is the director of Northwestern University’s Block Museum of
Art and has over 30 years of experience in the arts profession, including
serving as deputy director of art and chief curator for the Seattle Art
Museum and as chief curator for the Serpentine Gallery in London. She
has served as a board member of the Seattle Repertory Theatre and Mass
MoCa, a major art museum for living artists. Lisa is a member of the
American Association of Art Museum Directors.
For Action
Approved on Consent Agenda
(O2) For Reappointment:
Economic Development Committee, Hecky Powell
For Action
Approved on Consent Agenda
Amended Item to Agenda
Move to amend the agenda to add consideration of an application for
a Special Event permit for a University of Michigan alumni event at
Canal Shores Golf Course on September 29
For Introduction
Passed 8-0
Motion: Ald.
Revelle
Watch
Call of the Wards
Ward
1:
Thanked City Manager for providing report on Lincoln Street Beach. Asked to
consider having Northwestern students residing at the NorthWest Campus having
paid-in beach tokens as a revenue source for the city.
Watch
Ward
2:
Paid respects to Karen Shavers on her passing. On September 19 there will be a
neighborhood meeting at the Civic Center in Room G300.
Watch
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Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Made referral to Parking Committee to look at ways to provide crossing guards to
the 5th Ward. Thanked Staff for including Dawor Griffin Jr in the Veterans Wall at
Fountain Square.
Watch
Ward
6:
No Report Watch
Ward
7:
Ward Meeting on September 27 at 7 p.m. at the Evanston Ecology Center. Watch
Ward
8:
No Report Watch
Ward
9:
Asked City Staff for YTD report for 2018 and 2017 for parking tickets given. Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (8-0) City Council recessed into Executive Session.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, October 8, 2018
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS
II.APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 17, 2018
III.CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – September 3, 2018 through September 16, 2018 $ 2,869,809.10
For Action
(A2) Bills List – October 9, 2018 $ 7,266,054.80
BMO Credit Card Activity – Period Ending July 26, 2018 $ 198,002.38
For Action
(A4) Fiscal Year 2017 Single Audit Report
Staff recommends City Council accept and place on file the Single Audit report of
federal grant money received/spent by the City of Evanston for the fiscal year
ending December 31, 2017.
For Action: Accept and Place on File
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(A6) Three-Year Agreement with LifeQuest Services, Inc. to Provide Collection
Agency Services
Staff recommends City Council authorize the City Manager to execute a three-
year agreement with LifeQuest Services, Inc. (9200 Calumet Avenue, Munster,
IN 46321) to provide collection agency services at a rate of 21%. This contract
provides service to the City for a period of three years, with two additional one-
year options for renewal, for a total of five years. Funding of the 21% service fee
will be deducted from the recovered revenue.
For Action
(A7) Contract for Landscape Architectural and Engineering Services Related to
the Garden Park Renovation Project with Teska Associates, Inc.
Staff recommends City Council authorize the City Manager to execute a contract
for landscape architectural and engineering services related to the Garden Park
Renovation Project (RFP No. 18-32) with Teska Associates, Inc. (627 Grove
Street, Evanston, Illinois), in the amount of $74,465.96. Funding will be provided
from the Capital Improvement Program 2018 General Obligation Bonds (Account
415.40.4118.62145-518002) which included $75,000 budgeted for these services
in 2018.
For Action
(A8) Contract for the 2018 CIPP Sewer Rehabilitation Contract B with Kenny
Construction
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with
Kenny Construction d/b/a Granite Inliner (2215 Sanders, Suite 400, Northbrook,
IL 60062) in the amount of $379,505.00. Funding for this project is from Sewer
Fund (Account 515.40.4535.62461 – 418009), which has an FY 2018 budget of
$675,000 with $425,561 remaining.
For Action
(A9) Contract for Fall Tree Purchase and Planting Services from Suburban Tree
Consortium
Staff recommends that City Council authorize the City Manager to execute a
contract award for the purchase and planting of 199 trees from Suburban Tree
Consortium in the amount of $69,978.00 and for the purchase of delivery of 85
trees from E. A. de St. Aubin Nursery in the amount of $16,075.00. In all, a total
of 284 trees will be purchased of which 199 will be planted for a total cost of
$86,053.00. The remaining 85 trees will be planted by Forestry employees.
Funding will be from: Forestry Division General Funds, Sewer Funds, and
Replant Express Funds. Further details can be found on the corresponding
transmittal memorandum.
For Action
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(A10) One-Year Extension for Utility Bill Printing and Mailing Services with Sebis
Direct, Inc.
Staff recommends City Council authorize the City Manager to execute a one year
extension for Utility Bill Printing and Mailing Services (RFP 16-12) beginning
January 1, 2019 through December 31, 2019 with Sebis Direct, Inc. (6516 W 74th
Street Bedford Park, IL 60638) in the amount of $53,800.00. This request
includes services for the printing and mailing of the utility bills that will occur
during FY 2019. A breakdown of the funding can be found on the corresponding
transmittal memorandum.
For Action
(A12) Sidewalk Café – Beer on Central
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Beer on Central, a Class K liquor establishment located at 1930
Central Street. The sidewalk café will consist of two tables with two seats each
for a seating capacity of four, and will operate Tuesday-Sunday.
For Action
(A14) Ratify Past Practice for Eligibility of On-Street Residential Parking Permits
and Direct the City Manager to Codify the City Code to Reflect the Same
Transportation/Parking Committee and Staff recommend that the City Council
consider ratifying past practice for eligibility of On-Street Residential Parking
Permits to include residences who were allowed to purchase a residential
parking permit in 2018 that were not in the City Code and direct the City Manager
to cause an ordinance to be drafted with the appropriate amendments to the City
Code.
For Action
(A15) Special Event Permit Application from The Last Call Tavern Group –
Northwestern University v. University of Michigan
Staff recommends approval of the special event permit application from The Last
Call Tavern Group, to host a University of Michigan alumni tailgate event on
September 29, 2018, at the Evanston Wilmette Golf Course on hole #3 (corner of
Girard and Central Street). The tailgating will be allowed 4 hours prior to the start
of the football game and conclude at the latest 2 hours after the completion of the
football game. Costs for city services provided for events require a 100%
reimbursement from the sponsoring organization or event coordinator.
For Action
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(A16) Professional Services Agreement with Connelly’s Academy, Inc. for the
City of Evanston Martial Arts Program at the Levy Center
Staff recommends City Council authorize the City Manager to execute a
professional services contract with Connelly’s Academy, Inc. (211 Golf Terrace,
Wilmette, IL 60091) for the City of Evanston Martial Arts program run through
Levy Center. The contract is for three years with a mutual option to renew for two
additional one-year terms. The contract period will run from January 1, 2019
through December 31, 2021. Instruction expenses are paid from the Levy
General Fund (Account 100.30.3055.62505). Compensation from the vendor is
based on a percentage of resident rate revenues collected from program
registrations.
For Action
(A17) Professional Services Agreement with Chicago Fencing Club for the City of
Evanston Fencing Program at the Chandler-Newberger Center
Staff recommends City Council Authorize the City Manager to execute a
professional services contract with Diana Unger, Chicago Fencing Club (4732
Cleveland St, Skokie, IL 60076) for the City of Evanston’s Fencing program run
through Chandler-Newberger Center. The contract is for three years with a
mutual option to renew for two additional one-year options. The contract period
will run from January 1, 2019 through December 31, 2021. Instruction expenses
are paid from the Chandler-Newberger General Fund (Account
100.30.3035.62505). Compensation from the vendor is based on a percentage of
resident rate revenues collected from program registrations.
For Action
(A18) Resolution 73-R-18, Agreement with the Youth Job Center to Fund the
Building Career Pathways to Sustainable Employment Program
Staff recommends City Council adoption of Resolution 73-R-18 authorizing the
City manager to execute the 2018 agreement with the Youth Job Center of
Evanston Inc. (YJC) (1114 Church Street, Evanston, IL 60201) to provide not
less than twenty disconnected and unemployed young adults who are low to
moderate income Evanston residents (ages 18-25) with a career pathway plan
that leads to educational/work trade certification, employment, supportive
services, career counseling, educational support and transportation assistance
over 24 months in an amount not to exceed $55,200.00 for FY 2018-2019.
Funding for this agreement is budgeted in Parks, Recreation and Community
Services, Youth and Young Adult Engagement Division (Account
100.30.3215.62490) which has a FY 2018 budget of $281,965.00 and a YTD
balance of $208,822.72 prior to this agreement. Costs amount to approximately
$2,760.00 per participant.
For Action
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(A19) Resolution 71-R-18, Professional Services Agreement with the James B.
Moran Center for Youth Advocacy
Staff recommends City Council adoption of Resolution 71-R-18 authorizing the
City manager to execute an agreement between the City of Evanston and the
James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203
Evanston, IL 60201) to provide legal services for not less than 15 Evanston
residents to secure Certificates of Rehabilitation, expungement and criminal
records sealing in an amount not to exceed $30,000. Funding for this agreement
is budgeted in Parks, Recreation and Community Services, Youth and Young
Adult Engagement Division (Account 100.30.3215.62490) which has a FY 2018
budget of $281,965.00 and a YTD balance of $208,822.72 prior to this
agreement. Costs amount to approximately $2,000 per participant.
For Action
(A20) Resolution 77-R-18, Authorizing the City Manager to Sign Notifications of
Grant Awards to Fund and Operate a Congregate Senior Meal Program
Staff recommends City Council adoption of Resolution 77-R-18, authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center. This is a reimbursement program in which the total
amount of reimbursement the City will receive is solely dependent upon the
number of lunches served and varies depending on the levels of participation.
Funding for this program is budgeted in various line items in the Fleetwood-
Jourdain Business Unit 100.30.3040 and Levy Center Business Unit
100.30.3055. Overall budgeted expenses for the 2018/19 program include
staffing salaries, Social Security, Medicare, advertising, program supplies and
food costs, which is projected at $91,298.
For Action
(A21) Resolution 76-R-18, Authorizing the City Manager to Sign Notifications of
Grant Awards to Fund and Operate the City of Evanston Long Term Care
Ombudsman Program
Staff recommends City Council adoption of Resolution 76-R-18 authorizing the
City Manager to sign notification of grant awards to fund and operate the Long
Term Care Ombudsman Program for the City of Evanston. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is solely dependent upon the amount of funding utilized from the total
budget. The overall program has a budget of $177,225 in Business Unit
100.30.3055 which covers all operational expenses. The maximum
reimbursement amount by AgeOptions is $55,399 for the period October 1, 2018
– September 30, 2019.
For Action
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(A22) Resolution 78-R-18, Lease Agreement with United States Postal Service for
Parking in City Parking Garage at 1800 Maple Avenue
Staff recommends that the City Council authorize the City Manager to enter into
a lease renewal with the United States Postal Service (USPS) Facilities Real
Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the
parking of Fifty-Four (54) Postal Service vehicles in the City of Evanston’s
Parking Garage at 1800 Maple Street. Projected total revenue for the period from
11/1/2018 – 10/31/2020 is $142,560.
For Action
(A23) Resolution 75-R-18, Easement Agreement for a Fence on McCormick
Boulevard that Abuts 2222 Simpson
Staff recommends City Council adopt Resolution 75-R-18 authorizing the City
Manager to execute an easement agreement with the property owner of 2222
Simpson Street for three foot fence easement along McCormick Blvd. The
easement would be granted for a 50 year period.
For Action
IV. ITEMS FOR CONSIDERATION
(A3) Amazon Credit Card Activity
BMO Amazon Credit Card – Period Ending July 26, 2018 $ 16,866.06
For Action
(A5) January 1, 2018 Actuarial Report for Police and Firefighter’s Pension Funds
Staff recommends City Council accept and place on file the January 1, 2018
Actuarial Valuation Report for the Police and Firefighter’s Pension funds.
For Action: Accept and Place on File
(A11) Increased Allocation for Supplemental Plan Review and Building Inspection
Services Contract with SAFEbuilt, Inc.
Staff recommends City Council authorize the City Manager to increase the
supplemental Building Inspection and Plan Review Services contract agreement
amount from $50,000 (budgeted at $75,000) to a not to exceed amount of
$88,000 with SAFEbuilt, Inc. (3755 Precision Drive, Suite 140, Loveland,
Colorado 80538) due to a prolonged vacancy in the Commercial Plan Reviewer
position. The position has not been filled due to a shortage in the job market for
individuals that qualify for this work. The proposed action is budget neutral. The
current contract with SAFEbuilt was awarded on April 1, 2016. The FY 2018
Budget allocated $75,000 in Account 100.21.2126.62464, but the proposed
contract is expected to exceed the allocated budget. Additional expenses for
commercial plan review services can be covered by the budgeted salary for the
Commercial Plan Reviewer position in Account 100.21.2126.61010.
For Action
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(A13) Five-Year Lease to Own Agreement for Eighty (80) Cale WebTerminal Pay
Stations from Total Parking Solutions
Staff recommends City Council approval of a five year lease to own agreement
for eighty (80) Cale WebTerminal Pay Stations from Total Parking Solutions
(2721 Curtiss St, Downers Grove, IL 60515) to replace aging parking meters
throughout the City. The total cost to the City will be $1,129,000 paid out over
five years at a monthly rate of $21,500. Funding is provided by the Parking Fund
Business Unit - Service Agreements/Contracts (Account 505.19.7005.62509). No
upfront payments will be required, as funding will be deducted from machine
revenue.
For Action
(A24) Ordinance 110-O-18, Dissolving the Amended Redevelopment Project Area
of the City of Evanston, Illinois and Related Matters for the Washington
National Tax Increment Financing District
Staff recommends City Council adoption of Ordinance 110-O-18, dissolving the
Washington National Tax Increment Finance (TIF) District effective December
31, 2018. As a part of this closure the City is required to officially notify all taxing
districts regarding the dissolution and any distribution thereof of remaining funds
in the TIF.
For Introduction
(A25) Ordinance 116-O-18, Agreement Between the City of Evanston and the
Chicago Transit Authority for Tax Increment Financing for Future Phases of
the CTA Red and Purple Modernization Program
Staff recommends City Council adopt Ordinance 116-O-18, authorizing the City
Manager to execute an Intergovernmental Agreement with the Chicago Transit
Authority (CTA) for the modernization of the CTA Purple Line in Evanston, with a
focus on support for the Davis Street CTA station, with a local match contribution
from the Washington National Tax Increment Finance district (Account
300.99.5470.65515). This is a follow-up action to the execution of a
Memorandum of Understanding between the City and the CTA in June 2018.
For Introduction
V. ITEMS FOR DISCUSSION
VI. COMMUNICATIONS
VII. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of September 17, 2018
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: C. Fleming, P. Braithwaite, T. Suffredin, R. Rue Simmons
MEMBERS ABSENT: A. Rainey
STAFF PRESENT: W. Bobkiewicz, K. Richardson, H. Desai, M. Treto, D.
Stoneback, E. Storlie, S. Ciolek, S. Flax, E. Cano, L.
Hemingway, R. Dahal, Chief Eddington, Chief Scott, J.
Leonard, J. Hurley, E. Thomas-Smith
PRESIDING OFFICIAL: Ald. Fleming
I. DECLARATION OF A QUORUM: ALDERMAN FLEMING, CHAIR
A quorum being present, Ald. Fleming called the meeting to order at
6:05p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF AUGUST 13, 2018
Ald. Braithwaite moved to accept the Minutes of August 13, 2018 and the
A&PW meeting as submitted, seconded by Ald. Rue Simmons.
The Minutes of the August 13, 2018 A&PW meeting were approved
unanimously 4-0.
Ald. Rue Simmons arrived at 6:15p.m.
III. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – July 23, 2018 through August 5, 2018 $ 3,195,300.97
Payroll – August 6, 2018 through August 19, 2018 $ 3,094,412.31
Payroll – August 20, 2018 through September 9, 2018 $ 2,872,580.11
For Action
(A2) Bills List – September 11, 2018 $ 9,757,054.09
For Action
Removed from consent agenda
DRAFT -
NOT APPROVED
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(A5) Change Order No. 2 to the Contract for the 2018 50/50 Sidewalk
Replacement Project with Schroeder & Schroeder Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the contract for the 2018 50/50 Sidewalk Replacement
Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park
Avenue, Skokie, IL 60076) in the amount of $10,085.00. Change Order No. 1
increased the contract amount from $211,000.00 to $227,792.00. Proposed
Change Order No. 2 will increase the contract amount to $237,877.00. Funding
for this work will be from the Dodge Avenue Bus Stop Pilot Fund (Account
415.40.4118.65515 – 418013), which has $50,000 budgeted in 2018.
For Action
(A6) One-Year Contract Extension for Purchase of Rock Salt from Morton Salt
Company
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for the purchase of up to 7,500 tons of rock salt from Morton
Salt Company (123 N. Wacker Drive, Chicago, IL) at a cost of $64.21 per ton, for
a winter season (2018/19) total of $481,575. Funding for this purchase will be
provided from the Snow and Ice Control Fund (Account 100.40.4550.65015),
which has a budget of $331,095 and a YTD balance of $16,195. Staff anticipates
needing to spend the remainder of the balance in FY2018 which will come from
the 2017/18 Rock Salt Purchase Order. Staff will request a FY2019 budget
allocation of $465,380 for the purchase of the remaining tons needed to complete
the 7,500 tons of salt.
For Action
(A8) Sidewalk Café – Tag’s Cafe
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Tag’s Cafe, a Type 2 restaurant located at 2012 Central Street.
The sidewalk café will consist of three tables with two seats each for a seating
capacity of six, and will operate daily from 6:30 a.m. - 4:00 p.m.
For Action
(A10) Contract with Target Solutions for a Learning Management Software
System
Staff recommends City Council authorize the City Manager to enter into a two-
year contract with Target Solutions (10805 Rancho Bernardo Road, Suite 200,
San Diego, CA 92127-5703) for a Learning Management Software (LMS) system
at an annual rate of $31,525. The contract term begins December 31, 2018 and
the software provides required OSHA safety and other critical training for Police,
Fire and non-sworn City employees. The Fire Department is already using Target
Solutions and staff was able to negotiate a lower renewal rate for the Fire
Department. Funding will be from four accounts. A detailed breakdown can be
found on the corresponding transmittal memorandum. Access to the software will
be complimentary from now until the contract term start date.
For Action
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(A14) Resolution 69-R-18, Authorizing a Lease Renewal Agreement with Impact
Behavioral Health Partners for Office Space at the Civic Center
Staff recommends City Council adoption of Resolution 69-R-18 authorizing the
City Manager to negotiate the lease of office space with Impact Behavioral
Health Partners (Impact) for 24 months for 2,940 square feet of space on the
ground floor of the Civic Center (Suite G310 to G651), including eleven (11)
telephone lines and telephones, at the rate of $3,362.00 per month. Impact will
be responsible for payment of all remaining utilities.
For Action
(A15) Resolution 62-R-18, Agreement with Hoffman House Catering for Senior
Meal Food Programs
Staff recommends City Council adoption of Resolution 62-R-18 authorizing the
City Manager to execute renewal contract with Hoffman House Catering (1530
Hubbard Ave., Batavia, IL) to provide a senior meal congregate program at the
Levy Senior Center and Fleetwood-Jourdain Community Center for a period of
October 1, 2018 through September 30, 2019 in the not–to-exceed amount of
$4.80 per lunch meal. Total meal program contract value is projected at
$43,543.00 (dependent upon the number of lunches served and varies
depending on the levels of participation). The program will be reimbursed through
a grant from Age Options, the regional coordinator of federal funds dispersed for
programs in the Older Americans Act and donations received from attendees at
the meal program.
For Action
Ald. Fleming moved to recommend approval of the consent agenda,
seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the consent agenda.
IV. ITEMS FOR CONSIDERATION
(A2) Bills List – September 11, 2018 $ 9,757,054.09
For Action
Ald. Fleming moved to recommend approval of the City of Evanston Bills
through September 11, 2018 in the amount of $9,757,054.09, seconded by
Ald. Rue Simmons.
At Ald. Fleming’s inquiry, Assistant City Manager Erika Storlie explained there
was a delay in receiving MB Sherman invoices because the maintenance and
retail contracts are separate.
Ald. Braithwaite reminded staff to include a breakdown of spend by zip code.
Also, pay attention to the commodity codes and descriptions to ensure items and
services are being charged correctly.
The Committee voted unanimously 4-0 to approve the bills.
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(A20) Ordinance 85-O-18, Decreasing the Number of Class C Liquor Licenses for
Bat 17 located at 1709 Benson Avenue
Staff recommends City Council adoption of Ordinance 85-O-18, amending
Evanston City Code Subsection 3-4-6-(C) to decrease the number of Class C
Liquor Licenses from twenty-four (24) to twenty-three (23). Alderman Fiske
recommends suspension of the rules for Introduction and Action at the
September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 85-O-18, amending Evanston City Code Subsection
3-4-6-(C) to decrease the number of Class C Liquor Licenses from twenty-
four (24) to twenty-three (23), seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A21) Ordinance 86-O-18, Increasing the Number of Class C Liquor Licenses for
Tereneo 3634, LLC d/b/a Bat 17 located at 1709 Benson Avenue.
Local Liquor Commissioner recommends City Council adoption of Ordinance 86-
O-18, amending Evanston City Code Subsection 3-4-6-(C) to increase the
number of Class C Liquor Licenses from twenty-three (23) to twenty-four (24)
and permit issuance of a Class C license to Tereneo 3634, LLC d/b/a Bat 17,
located at 1709 Benson Avenue. Alderman Fiske recommends suspension of the
rules for Introduction and Action at the September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Rue Simmons moved to suspend the rules and recommend City
Council adoption of Ordinance 86-O-18, amending Evanston City Code
Subsection 3-4-6-(C) to increase the number of Class C Liquor Licenses
from twenty-three (23) to twenty-four (24) and permit issuance of a Class C
license to Tereneo 3634, LLC d/b/a Bat 17, located at 1709 Benson Avenue,
seconded by Ald. Suffredin.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A22) Ordinance 87-O-18, Decreasing the Number of Class R Liquor Licenses for
Sodexo America, LLC d/b/a Northwestern University – Norris Center
located at 1999 Campus Drive
Staff recommends City Council adoption of Ordinance 87-O-18, amending
Evanston City Code Subsection 3-4-6-(R) to decrease the number of Class R
Liquor Licenses from three (3) to two (2). Sodexo America, LLC d/b/a
Northwestern University – Norris Center has closed. Staff recommends
suspension of the rules for Introduction and Action at the September 17, 2018
City Council meeting.
For Introduction and Action
Ald. Suffredin moved to suspend the rules and recommend City Council
adoption of Ordinance 87-O-18, amending Evanston City Code Subsection
3-4-6-(R) to decrease the number of Class R Liquor Licenses from three (3)
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to two (2) as Sodexo America, LLC d/b/a Northwestern University – Norris
Center has closed, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A23) Ordinance 88-O-18, Increasing the Number of Class R Liquor Licenses for
Compass Group USA, Inc. d/b/a Chartwell’s - Northwestern University
Norris Center located at 1999 Campus Drive
Local Liquor Commissioner recommends City Council adoption of Ordinance 88-
O-18, amending Evanston City Code Subsection 3-4-6-(R) to increase the
number of Class R Liquor Licenses from two (2) to three (3) and permit issuance
of a Class R license to Compass Group USA, Inc. d/b/a Chartwell’s -
Northwestern University Norris Center located at 1999 Campus Drive. Staff
recommends suspension of the rules for Introduction and Action at the
September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Fleming moved to suspend the rules and recommend City Council
adoption of Ordinance 88-O-18, amending Evanston City Code Subsection
3-4-6-(R) to increase the number of Class R Liquor Licenses from two (2) to
three (3) and permit issuance of a Class R license to Compass Group USA,
Inc. d/b/a Chartwell’s - Northwestern University Norris Center located at
1999 Campus Drive, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A24) Ordinance 89-O-18, Decreasing the Number of Class T Liquor Licenses for
Sodexo America, LLC d/b/a Sodexo America located at 1501 Central Street
Staff recommends City Council adoption of Ordinance 89-O-18, amending
Evanston City Code Subsection 3-4-6-(T) to decrease the number of Class T
Liquor Licenses from three (3) to two (2). Staff recommends suspension of the
rules for Introduction and Action at the September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 89-O-18, amending Evanston City Code Subsection
3-4-6-(T) to decrease the number of Class T Liquor Licenses from three (3)
to two (2), seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A25) Ordinance 90-O-18, Increasing the Number of Class T Liquor Licenses for
Compass Group USA, Inc., d/b/a Chartwell’s located at 1999 Campus Drive
Local Liquor Commissioner recommends City Council adoption of Ordinance 90-
O-18, amending Evanston City Code Subsection 3-4-6-(T) to increase the
number of Class T Liquor Licenses from two (2) to three (3) and permit issuance
of a Class T license to Compass Group USA, Inc., d/b/a Chartwell’s located at
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1999 Campus Drive. Staff recommends suspension of the rules for Introduction
and Action at the September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Fleming moved to suspend the rules and recommend City Council
adoption of Ordinance 90-O-18, amending Evanston City Code Subsection
3-4-6-(T) to increase the number of Class T Liquor Licenses from two (2) to
three (3) and permit issuance of a Class T license to Compass Group USA,
Inc., d/b/a Chartwell’s located at 1999 Campus Drive, seconded by Ald. Rue
Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A26) Ordinance 91-O-18, Increasing the Number of Class T Liquor Licenses for
Levy Premium Foodservice Limited Partnership, d/b/a Levy at Ryan
Fieldhouse and Walter Athletics Center located at 2255 Campus Drive
Local Liquor Commissioner recommends City Council adoption of Ordinance 91-
O-18, amending Evanston City Code Subsection 3-4-6-(T) to increase the
number of Class T Liquor Licenses from three (3) to four (4) and permit issuance
of a Class T license to Levy Premium Foodservice Limited Partnership, d/b/a Levy
at Ryan Fieldhouse and Walter Athletics Center located at 2255 Campus Drive.
Staff recommends suspension of the rules for Introduction and Action at the
September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Rue Simmons moved to suspend the rules and recommend City
Council adoption of Ordinance 91-O-18, amending Evanston City Code
Subsection 3-4-6-(T) to increase the number of Class T Liquor Licenses
from three (3) to four (4) and permit issuance of a Class T license to Levy
Premium Foodservice Limited Partnership, d/b/a Levy at Ryan Fieldhouse
and Walter Athletics Center located at 2255 Campus Drive, seconded by
Ald. Braithwaite.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A27) Ordinance 95-O-18, Increasing the Number of Class D Liquor Licenses for
Union Squared Evanston located at 1307 Chicago Avenue
Staff recommends City Council adoption of Ordinance 95-O-18, amending
Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized
Class D liquor licenses from fifty (50) to fifty-one (51). Staff recommends
suspension of the rules for Introduction and Action at the September 17, 2018
City Council.
For Introduction and Action
Ald. Suffredin moved to suspend the rules and recommend City Council
adoption of Ordinance 95-O-18, amending Evanston City Code Subsection
3-4-6-(D) to increase the number of authorized Class D liquor licenses from
fifty (50) to fifty-one (51), seconded by Ald. Rue Simmons.
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The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A28) Ordinance 96-O-18, Decreasing the Number of Class A Liquor Licenses for
Union Squared Evanston located at 1307 Chicago Ave.
Staff recommends City Council adoption of Ordinance 96-O-18 amending
Evanston City Code of 2012 Subsection 3-4-6-(A), as amended, to decrease the
number of authorized Class A liquor licenses from one (1) to zero (0). Staff
recommends suspension of the rules for Introduction and Action at the
September 17, 2018 City Council.
For Introduction and Action
Ald. Fleming moved to suspend the rules and recommend City Council
adoption of Ordinance 96-O-18 amending Evanston City Code of 2012
Subsection 3-4-6-(A), as amended, to decrease the number of authorized
Class A liquor licenses from one (1) to zero (0), seconded by Ald. Rue
Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A29) Ordinance 97-O-18, Increasing the Number of Class T Liquor Licenses for
L3 Evanston, LLC, d/b/a Next of Kinship located at 1603 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 97-
O-18, amending Evanston City Code Subsection 3-4-6-(T) to increase the
number of Class T Liquor Licenses from four (4) to five (5) and permit issuance
of a Class T license to L3 Evanston, LLC, d/b/a Next of Kinship located at 1603
Orrington Avenue. Staff recommends suspension of the rules for Introduction and
Action at the September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 97-O-18, amending Evanston City Code Subsection
3-4-6-(T) to increase the number of Class T Liquor Licenses from four (4) to
five (5) and permit issuance of a Class T license to L3 Evanston, LLC, d/b/a
Next of Kinship located at 1603 Orrington Avenue, seconded by Ald. Rue
Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A3) Contract with Thelen Materials, LLC for 2018 Leaf Hauling/Disposal Season
Staff recommends City Council authorize the City Manager to execute a one-year
contract for leaf hauling/disposal with Thelen Materials, LLC (28957 W. IL Route
173 Antioch, IL 60002) in the not to exceed amount of $40,000. Funding will be
from the Street Maintenance-Residential Debris/Removal Costs fund (Account
100.40.4510.62415), with a FY18 Budget of $45,000 and a YTD balance of
$40,000.
For Action
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Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a one-year contract for leaf hauling/disposal with
Thelen Materials, LLC in the not-to-exceed amount of $40,000, seconded by
Ald. Rue Simmons.
At Ald. Braithwaite’s inquiry, Public Works Agency Director Dave Stoneback
explained that they bid was advertised as usual. He is not aware of any local
large trucking companies that can handle the volume and schedule of the
disposal contract subject to the Environmental Protection Agency agreement that
leaves must be hauled within 24 hours.
The Committee voted unanimously 4-0 to approve the contract.
(A4) Change Order No. 3 to the Agreement for the Treated Water Storage
Replacement Project Engineering Services with CDM Smith
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 3 to the agreement for the Treated Water Storage
Replacement Project Engineering Services (15-55) to CDM Smith (125 South
Wacker Drive, Suite 600, Chicago, IL) in the amount of $22,040.00. This will
increase the total contract amount from the current contract price of
$1,328,730.00 to $1,350,770.00. Funding will be from the Water Fund, Capital
Improvement Account 513.71.7330.62145 -733107, which has an FY 2018
budget allocation of $12,500,000. See corresponding transmittal memorandum
for further details on funding.
For Action
Ald. Fleming moved to recommend City Council authorize the City Manager
to execute Change Order No. 3 to the agreement for the Treated Water
Storage Replacement Project Engineering Services (15-55) to CDM Smith in
the amount of $22,040.00 increasing the total contract amount from the
current contract price of $1,328,730.00 to $1,350,770.00, seconded by Ald.
Rue Simmons.
At Ald. Fleming’s inquiry, Public Works Agency Director Stoneback explained
that the Illinois Environmental Protection Agency will not allow a parking lot on
top of the storage facility. Northwestern does not want the area to look like an
athletic field and requested landscaping and additional lighting that staff felt was
appropriate.
The Committee voted 3-1 with Ald. Fleming opposed to approve the change
order.
(A7) Emergency Single-Source Agreement with Johnson Controls for
Replacement of Fire Panels/Devices at the Lorraine H. Morton Civic Center
Staff recommends City Council authorize the City Manager to execute an
emergency, single-source agreement for the replacement of the existing fire
panels and system devices at the Lorraine H. Morton Civic Center with Johnson
Controls (91 N. Mitchell Court, Addison, IL) in the amount of $108,497.00.
Funding will be from the CIP 2018 General Obligation Bond. Funding is available
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in the 2018 Facilities Contingency (Account 415.40.4118.65515 - 618028), which
was budgeted at $275,000 and has $272,162.10 remaining.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute an emergency, single-source agreement for the
replacement of the existing fire panels and system devices at the Lorraine
H. Morton Civic Center with Johnson Controls in the amount of
$108,497.00, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the agreement.
(A9) Sole Source Purchase of Cisco SmartNet Software from CDW
Staff recommends City Council authorize the sole source purchase of Cisco
SmartNet networking licenses and software from CDW (120 S. Riverside,
Chicago, IL 60606) in the amount of $47,509.25. This contract provides support
for the City’s essential computer networking system and covers the period
September 15, 2018 through September 15, 2019. CDW is the current State Bid
Contract provider for these services as of September 2018. Funding is provided
by the IT Division, Computer Licensing and Support Fund (Account
100.19.1932.62340), which has a total budget of $500,000 and a YTD balance of
$125,700.65. This is a 13% reduction from the previous agreement.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the sole
source purchase of Cisco SmartNet networking licenses and software from
CDW in the amount of $47,509.25 to provide support for the City’s essential
computer networking system and covers the period September 15, 2018
through September 15, 2019, seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 to approve the purchase.
(A11) Purchase of Three Divvy Stations from Motivate International Inc.
The Transportation & Parking Committee and staff recommend approval for the
purchase of three (3) Divvy stations from Motivate International Inc. in the
amount of $33,991.96. This purchase is proposed to be made utilizing funds that
are within the approved budget for Divvy operating expenses for FY2018.
Funding will be from the Parking Fund- Divvy Operating Expenses (Account
505.19.7005.62603), which has a FY2018 budget of $304,000 and a YTD
balance of $194,390.94. Staff anticipates that the FY 2018 Divvy expenses will
be $125,000.00.
For Action
Ald. Suffredin moved to recommend approval for the purchase of three (3)
Divvy stations from Motivate International Inc. in the amount of $33,991.96,
seconded by Ald. Rue Simmons.
Community Development Director Johanna Leonard asked for three
considerations from the Committee: Extend the agreement with Divvy for 3 years;
purchase 3 stations at a deep discount; approve agreement with revenue sharing
with Chicago Department of Transportation (DOT).
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Community Development Director Leonard discussed how Divvy works,
membership prices, ridership by user and by station, and the Divvy for Every
Evanstonian program that launched in August 2018.
The Divvy for every Evanstonian program eliminates the financial membership
barriers for those residents that qualify through General Assistance or reduced
fees from Parks, Recreation and Community Services. There is no bank account,
credit card or smartphone required. There is also a helmet voucher program that
allows qualified members to receive a free helmet and fitting at no cost to the
City.
Michael Kritzen of Motivate, LLC discussed the launch of dockless bikes in
Minneapolis and testing of hybrid bikes. He also talked about a partnership
between Lyft and Motivate, which will allow Lyft customers to also see the
location of Divvy stations in their area in the Lyft app.
Community Development Director Leonard explained that Oak Park ended their
Divvy program last year. The City was offered 3 stations for $33,991.95 with the
installation fee waived. The cost of a single new station is approximately $55,000
with an installation fee of $13,770. Staff proposes the new stations be installed at
the Civic Center, the West Central Business district and the Levy Center to
complete the system.
Community Development Director Leonard discussed the revenue sharing
agreement with the Chicago DOT. Chicago currently has an exclusive bicycle
sponsorship with BlueCross Blue Shield of Illinois that ends in May 2019. They
currently receive $500 per bike in sponsorship revenue. Chicago will open the
sponsorship to Evanston in 2019. If the City purchases the 3 additional stations
(for a total of 14 stations), the sponsorship revenue estimate is approximately
$140,000 based on the $1,000 per bike national average.
City Manager Wally Bobkiewicz discussed the priority-based budgeting program
cuts and noted that Divvy stations were at the top of the resident survey for
elimination. He explained that the additional three stations will complete the
Divvy system for a while. The revenue from the sponsorship opportunity will
cover the costs in 2019. The City and Motivate are confident in the high estimate
revenue with $500 per bike being the lowest and the nation’s average of $1,000
per bike and other sponsorship opportunities available as well.
Ald. Fleming has concerns about bike lanes and safety signage. She wants to
know how firm the revenue numbers are. Also, she would like the revenue
sharing agreement with the Chicago DOT to begin and end at the same time as
the contract extension with Motivate. Community Development Director Leonard
will confirm the terms before the Council meeting.
Ald. Rue Simmons thanked staff for their hard work in the effort of reducing the
cost to the City. She proposed one of the new stations be placed in West
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Evanston in Twiggs Park at Dodge and Simpson. She encouraged further
outreach of the Divvy for Every Evanstonian and the faith community.
The Committee voted 3-1 with Ald. Fleming opposed to approve the
purchase.
(A12) Thirty-Six Month Contract Extension with Motivate International Inc. to
Continue Operation of Divvy Bicycle Sharing System
The Transportation & Parking Committee and staff recommend the City Council
authorize the City Manager to negotiate and execute a 36 month extension with
Motivate International Inc. (“Motivate”) to continue to operate the Divvy bicycle
sharing system in Evanston. This is a second partial extension of one of two 5
year extensions contemplated in the Operator Agreement between the City and
Motivate. Staff anticipates the FY 2019 budgeted amount for Divvy expenses will
be cost neutral.
For Action
Ald. Fleming moved to recommend City Council authorize the City Manager
to negotiate and execute a 36 month extension with Motivate International
Inc. (“Motivate”) to continue to operate the Divvy bicycle sharing system in
Evanston, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the contract extension.
(A13) Resolution 67-R-18, Memorandum of Understanding with the City of
Chicago Department of Transportation to Seek Approval to Share Revenue
in the Divvy Sponsorship Agreement
The Transportation & Parking Committee and staff recommend City Council
adopt Resolution 67-R-18, authorizing the City Manager to negotiate and execute
a Memorandum of Understanding with the City of Chicago for a joint
advertisement agreement for sponsorship of all Divvy bicycles, with Evanston
receiving a pro rata share based on the number of bicycles in the Evanston Divvy
system.
For Action
Ald. Fleming moved to recommend City Council adopt Resolution 67-R-18,
authorizing the City Manager to negotiate and execute a Memorandum of
Understanding with the City of Chicago for a joint advertisement agreement
for sponsorship of all Divvy bicycles, with Evanston receiving a pro rata
share based on the number of bicycles in the Evanston Divvy system,
seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to adopt the resolution.
(A16) Resolution 59-R-18, Approving Intergovernmental Agreement for Use of the
Village of Winnetka’s Fire Training Tower
Staff recommends that the City Council adopt Resolution 59-R-18 authorizing the
City Manager to execute an inter-governmental agreement with the Village of
Winnetka for the limited use of their training tower for Evanston Fire Department
community engagement programs.
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For Action
Ald. Fleming moved to recommend City Council adopt Resolution 59-R-18
authorizing the City Manager to execute an inter-governmental agreement
with the Village of Winnetka for the limited use of their training tower for
Evanston Fire Department community engagement programs, seconded by
Ald. Rue Simmons.
The Committee voted unanimously 4-0 to adopt the resolution.
(A17) Resolution 70-R-18, Grant Application for State Funding through the Open
Space Land Acquisition and Development Grant Program for the Harbert
Park Renovation Project
Staff recommends approval of Resolution 70-R-18 authorizing the City Manager
to Sign a Resolution of Authorization as part of an Open Space and Land
Acquisition and Development (OSLAD) grant application to the Illinois
Department of Natural Resources for the Harbert Park Renovations Project.
Although the City has been a past recipient of the OSLAD grant, this is the first
time in several years that the grant program has been accepting applications. If
awarded, funding for this project will be from a variety of funding sources already
proposed for Harbert Park Improvements in the 2019 budget, including 2018
Good Neighbor Funds, the Neighborhood Improvement Reserve Fund, and the
2019 General Obligation Bonds.
For Action
Ald. Rue Simmons moved to recommend approval of Resolution 70-R-18
authorizing the City Manager to Sign a Resolution of Authorization as part
of an Open Space and Land Acquisition and Development (OSLAD) grant
application to the Illinois Department of Natural Resources for the Harbert
Park Renovations Project, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to adopt the resolution.
(A18) Resolution 66-R-18, Easement Agreement with Northwestern University for
Replacement of Underground Water Storage Reservoir at Lincoln Street
and Campus Drive
Staff recommends City Council adoption of Resolution 66-R-18 authorizing the
City Manager to execute an easement agreement with Northwestern University
to provide for a temporary construction easement for the removal of the existing
reservoir and installation of the new reservoir. The easement agreement also
establishes a long term easement agreement between the parties for the
underground reservoir to be located below Northwestern University property.
For Action
Ald. Suffredin moved to recommend City Council adoption of Resolution
66-R-18 authorizing the City Manager to execute an easement agreement
with Northwestern University to provide for a temporary construction
easement for the removal of the existing reservoir and installation of the
new reservoir, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to adopt the resolution.
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(A19) Ordinance 98-O-18, Amending City Code Section 7-2-6(D), “Sidewalk
Cafes,” Allowing Class K Liquor Licensees Sidewalk Cafes
City staff submits to City Council for consideration Ordinance 98-O-18 which
amends the City Code to permit sidewalk cafes at business establishments that
hold Class K liquor licenses. Alderman Revelle recommends suspension of the
rules for Introduction and Action at the September 17, 2018 City Council.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
consider Ordinance 98-O-18 which amends the City Code to permit
sidewalk cafes at business establishments that hold Class K liquor
licenses, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A30) Ordinance 109-O-18, Allowing Extended Hours of Alcohol Service for Z-1
and Z-2 Liquor License Holders through City Council Approval
Local Liquor Commissioner recommends City Council adoption of Ordinance
109-O-18, amending Evanston City Code Subsection 3-4-6(Z-1) and 3-4-6(Z-2),
to allow for extended hours of alcohol service for Z-1 and Z-2 liquor license
holders through City Council approval. Alderman Revelle recommends
suspension of the rules for Introduction and Action at the September 17, 2018
City Council meeting.
For Introduction and Action
Ald. Fleming moved to suspend the rules and recommend City Council
adoption of Ordinance 109-O-18, amending Evanston City Code Subsection
3-4-6(Z-1) and 3-4-6(Z-2), to allow for extended hours of alcohol service for
Z-1 and Z-2 liquor license holders through City Council approval, seconded
by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A31) Extended Alcohol Service for One-Day Events - Levy Premium Foodservice
Staff submits for City Council approval a request to extend alcohol service hours
for one-day liquor events taking place at 1501 Central Street (“Levy Premium
Foodservice”), on September 8, 2018, September 29, 2018, October 13, 2018,
October 27, 2018, November 3, 2018, and November 24, 2018 to accommodate
game day events during the Northwestern University football season.
For Action
Ald. Rue Simmons moved to recommend City Council approval a request
to extend alcohol service hours for one-day liquor events taking place at
1501 Central Street (“Levy Premium Foodservice”), on September 8, 2018,
September 29, 2018, October 13, 2018, October 27, 2018, November 3, 2018,
and November 24, 2018 to accommodate game day events during the
Northwestern University football season, seconded by Ald. Braithwaite.
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The Committee voted unanimously 4-0 to approve the request.
(A32) Ordinance 99-O-18, Amending Class K Liquor License to Decrease the
Permitted Volume of Wine for Off Premise Consumption, Permit Alcoholic
Spirit Tasting, and Increase the Permitted Volume of Beer for Consumption
Onsite
Local Liquor Commissioner recommends City Council adoption of Ordinance 99-
O-18, amending Evanston City Code Subsection 3-4-6-(K) to decrease the
permitted volume of wine for off premise consumption, permit alcoholic spirit
tasting, and increase the permitted volume of beer for onsite consumption.
Alderman Revelle recommends suspension of the rules for Introduction and
Action at the September 17, 2018 City Council.
For Introduction and Action
Ald. Suffredin moved to suspend the rules and recommend City Council
adoption of Ordinance 99-O-18, amending Evanston City Code Subsection
3-4-6-(K) to decrease the permitted volume of wine for off premise
consumption, permit alcoholic spirit tasting, and increase the permitted
volume of beer for onsite consumption, seconded by Ald. Fleming.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A33) Ordinance 101-O-18, Amending the Class U Liquor License Permitted
Hours of Sale of Alcoholic Liquor and Eliminating the Restriction of the
Sale of Alcohol to the Lobby
Local Liquor Commissioner recommends City Council adoption of Ordinance
101-O-18, amending Evanston City Code Subsection 3-4-6-(U) to amend the
permitted hours of sale of alcoholic liquor and eliminating the restriction of the
sale of alcohol to the lobby. This Ordinance will permit Class U licensees to sell
alcoholic liquor two hours prior to any performance, during intermission, and two
hours after the end of any performance. Staff recommends suspension of the
rules for Introduction and Action at the September 17, 2018 City Council meeting.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 101-O-18, amending Evanston City Code Subsection
3-4-6-(U) to amend the permitted hours of sale of alcoholic liquor and
eliminating the restriction of the sale of alcohol to the lobby permitting the
sale of alcoholic liquor two hours prior to any performance, during
intermission, and two hours after the end of any performance, seconded by
Ald. Fleming.
The Committee voted unanimously 4-0 to suspend the rules and adopt the
ordinance.
(A34) Ordinance 100-O-18, Proposed Modifications to City Code Section 10-11-6,
Schedule VI; Snow Routes and Snow Emergency Regulations Contained in
Section 10-4-13
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Staff recommends that City Council adopt Ordinance 100-O-18, amending City
Code 10-4-13 (C), Snow Emergency, and the designated Snow Routes in
Section 10-11-6, Schedule VI. The majority of the proposed modifications will
make the City Code consistent with the current snow route map, existing snow
route sign postings and staff’s current operations during snow events thereby
improving snow removal operations and towing/parking bans associated with
declared snow emergencies.
For Introduction
Ald. Fleming moved to recommend City Council adopt Ordinance 100-O-18,
amending City Code 10-4-13 (C), Snow Emergency, and the designated
Snow Routes in Section 10-11-6, Schedule VI to make the City Code
consistent with the current snow route map, existing snow route sign
postings and staff’s current operations during snow events thereby
improving snow removal operations and towing/parking bans associated
with declared snow emergencies, seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 to adopt the ordinance.
V. ITEMS FOR DISCUSSION
(APW1)Eruv District Expansion
Community members seek City Council’s direction on the proposed eruv district
expansion.
For Discussion
Sam Auerbach explained that an eruv would allow the use of strollers to get to
synagogue on the Sabbath.
Andrea London, Rabbi of Bethemet, explained the purpose of an eruv is allowing
families to carry and use strollers on the Sabbath. It is a contiguous, enclosed
boundary through a system of wires or poles. She is in favor of the City and the
Evanston interfaith community compromising on a solution that would be
aesthetically pleasing. The Jewish community will incur all costs. South Evanston
currently has an eruv connected to Rogers Park.
Shalom Hecht, Rabbi at Habbad, explained that an eruv creates a welcoming
community. There is a necessity for the growth of the religious community in
Evanston. He asked the City to please consider this item.
Michael Simon, Executive Director of Hillel at Northwestern University, explained
that students support the eruv and felt it would have a positive impact. He added
that the eruv has the support of the university administration.
Rabbi Klein explained that there has been an eruv in Evanston for 25 years. Ald.
Rainey supported it and led the charge. This would provide mobility for the
elderly and families with young children. He has met with citizens, aldermen and
held public meetings. Architects were hired to address the boat ramp issue. All of
the questions raised have been answered.
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Mary Bishop felt this was an issue of diversity and personal freedom. An eruv
was installed in Washington D.C. that includes the Lincoln Monument within the
boundary.
City Manager Bobkiewicz stated there is an eruv in south Evanston and the intent
is to extend it citywide. The details associated with the expansion are
challenging, including access the northeast corner of Evanston in the 1st, 3rd and
7th wards and the lakefront. South and west Evanston have a straightforward
structure. Mayor Hagerty would like to see the expansion move forward.
Alds. Fleming, Rue Simmons and Braithwaite support the expansion. There are
concerns about the ownership of the bridge at the golf course and safety
concerns in other areas. They suggested this item go before the Design and
Project Review (DAPR) Committee for a safety recommendation.
City Manager Bobkiewicz will have the DAPR Committee review the safety and
design of the proposed eruv expansion. Any unresolved issues will be identified
in the next 30 days and this item will come back to the Committee with a
recommendation the first part of November.
Deputy City Manager Richardson will work with citizen committee to update the
concerns and take it before the DAPR Committee.
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Braithwaite moved to adjourn, seconded by Ald. Rue Simmons. The
Committee voted unanimously 4-0 to adjourn the meeting at 7:32pm.
Respectfully Submitted,
Janella Hardin, PHR
60 of 681
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: October 3, 2018
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – September 3, 2018 through September 16, 2018 $ 2,869,809.10
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – October 9, 2018 $ 7,266,054.80
General Fund Amount – Bills list $ 762,951.64
General Fund Amount – Supplemental list $ 4,282.00
General Fund Total: $ 767,233.64
TOTAL AMOUNT OF BILLS LIST & PAYROLL $10,135,863.90
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending July 26, 2018
BMO $ 198,002.38
Attachments:
Bills List
Credit Card Transactions for Period Ending July 26, 2018
For City Council meeting of October 8, 2018 Items A1 & A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
61 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
100 GENERAL FUND
100 GENERAL SUPPORT
13040 ALLEGRA PRINT & IMAGING #10 ENVELOPES - 20K WINDOW - 20K PLAIN RUN TOGETHER 1,746.00
21639 EYE MED VISION CARE EYE MED MONTHLY INVOICE 4,317.47
21640 METLIFE SMALL BUSINESS CENTER METLIFE MONTHLY INVOICE 42,083.82
21640 GUARDIAN GUARDIAN DENTAL MONTHLY INVOICE 18,153.43
21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL MONTHLY INVOICE 193.85
22725 VERIZON WIRELESS COMMUNICATION CHARGES 15,628.32
41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS 17-10430 3,000.00
41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS 18-1951 1,250.00
41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS 18-3074 136.00
41340 EDUARDO SANTANA SEIZED FUNDS 17-10430 741.00
100 GENERAL SUPPORT Total 87,249.89
1505 CITY MANAGER
61060 METROPOLITAN MAYORS CAUCUS GREENEST REGION CORPS MEMBER SERVICE 16,700.00
62295 WALTER BOBKIEWICZ REIMBURSEMENT: ICMA CONFERENCE 777.28
62360 NATIONAL FORUM FOR BLACK PUBLIC YEARLY MEMBERSHIP RENEWAL FOR WALLY BOBKIEWICZ 200.00
62360 LOCAL GOV NEWS 1 YEAR MEMBERSHIP FOR 8 PEOPLE 1,080.00
62605 MESSENGER, JANET G. / PURPLE LINE PRESS 5 COPIES OF ONCE UPON A TIME IN EVANSTON 2019 CALENDAR 70.00
64540 AT & T MOBILITY *COMMUNICATION CHARGES - SEPTEMBER 2018 101.08
1505 CITY MANAGER Total 18,928.36
1510 PUBLIC INFORMATION
62210 ON TRACK FULFILLMENT INC.BIKE THE RIDGE POSTCARD TO RIDGE AVE RESIDENTS 255.00
62210 ON TRACK FULFILLMENT INC.POSTAGE FOR BIKE THE RIDGE POSTCARDS 274.99
1510 PUBLIC INFORMATION Total 529.99
1555 FINANCIAL ADMINISTRATION
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR HITESH D. DESAI, CPA 39.00
1555 FINANCIAL ADMINISTRATION Total 39.00
1560 REVENUE & COLLECTIONS
51600 TYRA JAMBOIS LOT 23 REFUND 12.00
51600 ANA MENDELSON LOT 23 REFUND 12.00
51600 IAN FISHER LOT 39 REFUND 48.00
51600 KATHLEEN LOGAN LOT 8 REFUND 42.00
61060 ACCOUNTING PRINCIPALS TEMP HIRE 1,691.26
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR MITZI GIBBS 39.00
62431 DUNBAR ARMORED ARMORED CAR SERVICES 2,533.03
1560 REVENUE & COLLECTIONS Total 4,377.29
1580 COMMUNITY ARTS
66040 ART ENCOUNTER ART COUNCIL GRANT - MURAL ON SOUTH BLVD AT CHICAGO/CTA 7,000.00
66040 ART ENCOUNTER ART COUNCIL GRANT - MURALS ON CHURCH AT MAPLE/TRAIN 3,000.00
66040 VIVIAN VISSER ART COUNCIL GRANT - ONE YEAR LEASE/INSTALLATION OF SCULPTURE 2,500.00
66040 CHUTE MIDDLE SCHOOL ART COUNCIL GRANT - YOU ARE BEAUTIFUL ART INSTALLATION PIECE 2,600.00
66040 RUTH AIZUSS MIGDAL SCULPTURE STUDIO ART COUNCIL GRANT - ONE YEAR LEASE/INSTALLATION OF SCULPTURE 2,500.00
1580 COMMUNITY ARTS Total 17,600.00
1585 ADMINISTRATIVE HEARINGS
62509 SUSAN D BRUNNER HEARING OFFICER 2,870.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 2,200.00
62509 MITCHELL C. EX HEARING OFFICER 1,800.00
65095 FRIEDMAN, CHAYA SOFTWARE MAINTENANCE 750.00
1585 ADMINISTRATIVE HEARINGS Total 7,620.00
1705 LEGAL ADMINISTRATION
52040 IL STATE POLICE LIQUOR LICENSING BACKGROUND CHECK FEES 410.50
65010 WEST GROUP PAYMENT CTR WEST LAW SUBSCRIPTION 900.60
1705 LEGAL ADMINISTRATION Total 1,311.10
1929 HUMAN RESOURCE DIVISION
62160 ERGOMETRICS ERGOMETRICS ANNUAL LICENSE RENEWAL - TESTING SERVICES 1,200.00
62160 TRANS UNION CORP EMPLOYMENT BACKGROUND CHECKS-TRANSUNION 137.24
62160 ACCURATE BIOMETRICS EMPLOYMENT TESTING-ACCURATE BIOMETRICS 5,000.00
62509 EXPERIAN EMPLOYEE CREDIT MONITORING-EXPERIAN 1,611.61
1929 HUMAN RESOURCE DIVISION Total 7,948.85
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 809.74
62185 HEARTLAND BUSINESS SYSTEMS PROFESSIONAL CONSULTING SERVICES CISCO STEALTHWATCH NETFLOW 4,940.00
62340 CDW GOVERNMENT INC.ANNUAL RENEWAL VEEAM BACK AND REPLICATION SUITE 6,000.00
62380 XEROX CORP.COPIER CHARGES 290.59
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 9,615.29
64505 CALL ONE COMMUNICATION CHARGES 10,788.47
1932 INFORMATION TECHNOLOGY DIVI. Total 32,444.09
1941 PARKING ENFORCEMENT & TICKETS
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 132.65
65020 VCG UNIFORM PARKING ENFORCEMENT OFFICE UNIFORM 165.95
1941 PARKING ENFORCEMENT & TICKETS Total 298.60
1950 FACILITIES
62225 RAYES BOILER & WELDING, LTD CIVIC CENTER BOILER RETUBING 3,290.00
62225 JOHNSON CONTROLS FIRE PROTECTION LP CIVIC CENTER FIRE PROTECTION INSPECTION SERVICE 6,056.40
62225 JOHNSON CONTROLS FIRE PROTECTION LP FIRE ALARM PANEL REPAIR 839.00
62245 ELECTRONIC ENTRY SYSTEMS INC.AUTOMATED GATE FOR WEST SIDE OF SERVICE CENTER 9,802.00
62509 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES OCT-DEC 2018 MULTIPLE FACILITIES 3,026.16
62509 VERIZON NETWORKFLEET, INC.AVL TRACKERS 379.00
62509 H-O-H WATER TECHNOLOGY 2018 CHEMICAL WATER TREATMENT FOR HVAC EQUIPMENT 1,104.00
62509 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 12,266.00
62518 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES OCT-DEC 2018 HARLEY CLARK MANSION 166.50
64005 COMED UTILITIES COMED 137.68
64015 NICOR UTILITIES NICOR 721.66
65050 CARRIER CORPORATION COMPRESSOR PARTS AND REPAIR 903.75
65050 MARK VEND COMPANY COFFEE CUPS 140.62
1950 FACILITIES Total 38,832.77
2101 COMMUNITY DEVELOPMENT ADMIN
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS - JESSICA HYINK 39.00
2101 COMMUNITY DEVELOPMENT ADMIN Total 39.00
162 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
2105 PLANNING & ZONING
62210 THE BLUEPRINT SHOPPE, INC.PLANNING AND ZONING MAILING 163.10
2105 PLANNING & ZONING Total 163.10
2126 BUILDING INSPECTION SERVICES
52080 NTD WIRELESS REFUND: BUILDING PERMIT 18MSWK-0087 1,697.00
62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL SUPPLIES 426.00
62236 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 300.00
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 100.00
62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 8,034.77
2126 BUILDING INSPECTION SERVICES Total 10,709.37
2128 EMERGENCY SOLUTIONS GRANT
67110 CONNECTIONS FOR THE HOMELESS 11TH DISBURSEMENT OF 2017 ESG GRANT 23,131.80
2128 EMERGENCY SOLUTIONS GRANT Total 23,131.80
2205 POLICE ADMINISTRATION
62210 THE PRINTED WORD, INC.BUSINESS CARDS 30.00
62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 511.98
62280 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 10.18
64005 COMED UTILITIES COMED 210.80
64015 NICOR UTILITIES NICOR 166.99
2205 POLICE ADMINISTRATION Total 929.95
2210 PATROL OPERATIONS
62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE MAINTENANCE 895.00
65020 G.T. DISTRIBUTORS, INC.RAPID DEPLOYMENT SUPPLIES 172.00
65020 J. G. UNIFORMS, INC UNIFORM - VEST 904.00
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 4,015.71
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST (RECRUIT)1,675.08
65085 AXON BODY-WORN CAMERA INTEGRATION SYSTEM EXPANSION 52,173.00
2210 PATROL OPERATIONS Total 59,834.79
2251 311 CENTER
64505 AT & T *COMMUNICATION CHARGES - SEPTEMBER 2018 402.36
2251 311 CENTER Total 402.36
2260 OFFICE OF ADMINISTRATION
62295 SYED, SOPHIA MEAL ALLOWANCE - LEAD HOMICIDE INVESTIGATOR 75.00
62295 TAMBURRINO, CHRISTOPHER MEAL ALLOWANCE - LEAD HOMICIDE INVESTIGATOR 75.00
62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - AUGUST 2018 291.40
62295 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 690.00
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - POLICE URBAN CARBINE TACTICAL SKILLS 600.00
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - STAFF & COMMAND 3,700.00
62295 NORTHWEST POLICE ACADEMY TRAINING CONFERENCE - POLICE SUPERVISOR LIABILITY 75.00
62295 MARIO MILLER MEAL ALLOWANCE - CRISIS INTERVENTION 75.00
62295 JACQUELINE HERRERA MEAL ALLOWANCE - 40 HR JUVENILE SPECIALIST 75.00
62295 JEFFREY FAISON MEAL ALLOWANCE - 40 HR JUVENILE SPECIALIST 75.00
62295 PHILLIP R. LANG MEAL ALLOWANCE - CRISIS INTERVENTION 75.00
62295 IL HOMICIDE INVESTIGATORS ASSOCIATION TRAINING - ILHIA ANNUAL CONFERENCE 1,575.00
64565 COMCAST CABLE CABLE SERVICES 24.17
65095 OFFICE DEPOT OFFICE SUPPLIES 425.85
2260 OFFICE OF ADMINISTRATION Total 7,831.42
2270 TRAFFIC BUREAU
62451 NORTH SHORE TOWING TOW & HOOK 288.00
62451 NORTH SHORE TOWING TOWING - CLEANUP 50.00
62451 NORTH SHORE TOWING TOWING - DISREGARD 60.00
62490 SETCOM CORP.REPAIR - HEADSET 119.63
62490 DIGITAL ALLY, INC.RADAR REPAIR 70.00
65120 APPLIED CONCEPTS, INC.IN CAR RADAR EQUIPMENT - TRAFFIC BUREAU 3,711.00
65125 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 10.87
2270 TRAFFIC BUREAU Total 4,309.50
2280 ANIMAL CONTROL
62225 ANDERSON PEST CONTROL PEST CONTROL - ANIMAL SHELTER 58.14
62770 COMED UTILITIES COMED - ANIMAL SHELTER 591.15
2280 ANIMAL CONTROL Total 649.29
2285 PROBLEM SOLVING TEAM
62490 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 137.59
62490 VCG UNIFORM EXPLORER PROGRAM - T-SHIRT 48.90
2285 PROBLEM SOLVING TEAM Total 186.49
2295 BUILDING MANAGEMENT
62225 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 5,850.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,365.09
65125 GRAINGER, INC., W.W.BUILDING SUPPLIES 267.12
65125 MARK VEND COMPANY COFFEE CUPS 281.24
2295 BUILDING MANAGEMENT Total 7,763.45
2305 FIRE MGT & SUPPORT
62295 JOHN M. ROCHE REIMBURSEMENT: IEMA TRAINING 99.00
62360 AIR ONE EQUIPMENT TURNOUT GEAR REPAIR 1,410.00
64015 NICOR UTILITIES NICOR 898.40
65020 TODAY'S UNIFORMS INC.UNIFORMS 3,663.10
2305 FIRE MGT & SUPPORT Total 6,070.50
2310 FIRE PREVENTION
62245 NATIONAL FIRE PROTECTION ASSOCIATION FIRE PREVENTION WEEK SUPPLIES 333.95
62250 EMS DATA SYSTEMS, INC.NEMSIS EXTRACT WORK 250.00
2310 FIRE PREVENTION Total 583.95
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING AMBULANCE SERVICE - AUGUST 2018 7,722.26
62295 MABAS DIVISION III MABAS FALL TRAINING 3,150.00
62295 ST. FRANCIS HOSPITAL-EMS SYSTEM ENTRY CLASSES 160.00
62430 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 1,140.00
62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 543.97
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 127.14
263 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
65075 PHYSIO-CONTROL, INC.LIFEPAK PAPER 209.00
65625 AIR ONE EQUIPMENT TURNOUT GEAR 17,892.00
65625 WORLDPOINT ECC, INC.CITIZEN CPR 773.67
2315 FIRE SUPPRESSION Total 31,718.04
2407 HEALTH SERVICES ADMIN
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
2407 HEALTH SERVICES ADMIN Total 39.00
2435 FOOD AND ENVIRONMENTAL HEALTH
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 117.00
62360 ILLINOIS ASSOCIATION OF CODE ENFORCEMENT MEMBERSHIP RENEWALS 200.00
62469 BUSSEY ENVIRONMENTAL INC.ASBESTOS ASSESSMENT AND TESTING 2020 N GREENBAY RD 820.00
62605 ROSE PEST SOLUTIONS RODENT CONTROL SERVICES OCTOBER 2018 5,926.00
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
65075 FINEST COURIER LOGISTICS COURIER SERVICES TO IDPH 35.00
2435 FOOD AND ENVIRONMENTAL HEALTH Total 7,249.60
2440 VITAL RECORDS
62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATE SURCHARGE - AUGUST 2018 1,020.00
2440 VITAL RECORDS Total 1,020.00
3005 REC. MGMT. & GENERAL SUPPORT
62205 VERMONT SYSTEMS INC REGISTRATION SOFTWARE UPGRADE 2,304.84
62205 GRACE PRINTING & MAILING PRINTING AND MAILING OF PRCS POSTCARDS 5,992.80
3005 REC. MGMT. & GENERAL SUPPORT Total 8,297.64
3010 REC. BUSINESS & FISCAL MGMT
65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC OFFICE PAPER 519.00
3010 REC. BUSINESS & FISCAL MGMT Total 519.00
3020 REC GENERAL SUPPORT
62490 THE CHEESE PEOPLE FARMER'S MARKET 83.00
62490 KATIC BREADS WHOLESALE, LLC FARMER'S MARKET 121.00
62490 PHOENIX BEAN LLC FARMER'S MARKET 46.00
62490 YAYA HOLDINGS LLC DBA CITY PRESS JUICE & BOTTLE FARMER'S MARKET 90.00
62490 THAT PICKLE GUY INC.FARMER'S MARKET 34.00
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 94.75
62490 GREEN FIRE FARM, LLC FARMER'S MARKET 30.00
62490 JON FIRST FARMER'S MARKET 309.00
62490 LAKE BREEZE ORGANICS FARMER'S MARKET 77.00
62490 HENRY'S FARM FARMER'S MARKET 353.00
62490 K & K FARM'S FARMER'S MARKET 78.00
62490 KINNIKINNICK FARM FARMER'S MARKET 281.00
62490 ED GAST FARMER'S MARKET 101.00
62490 ROY A. ELKO FARMER'S MARKET 35.00
62490 J.W. MORLOCK AND GIRLS FARMER'S MARKET 97.00
62490 GENEVA LAKES PRODUCE FARMER'S MARKET 69.00
62490 OLD TOWN OIL FARMER'S MARKET 59.00
62490 M AND D FARMS FARMER'S MARKET 190.00
62490 NOFFKE FAMILY FARM FARMER'S MARKET 72.00
62490 NICHOLS FARM & ORCHARD FARMER'S MARKET 272.00
62490 ZELDENRUST FARM FARMER'S MARKET 247.00
62490 K.V. STOVER AND SON FARMER'S MARKET 217.00
62490 SMITS FARMS FARMER'S MARKET 94.00
62490 GREAT HARVEST BREAD CO.FARMER'S MARKET 40.00
62490 GREEN ACRES FARMER'S MARKET 68.00
62490 DEFLOURED LLC FARMER'S MARKET 40.00
62490 MARILYN'S BAKERY FARMER'S MARKET 49.00
62490 RIVER VALLEY RANCH FARMER'S MARKET 42.00
65085 SERVICE SANITATION INC RENTAL OF PORTABLE TOILET 320.00
3020 REC GENERAL SUPPORT Total 3,608.75
3025 PARK UTILITIES
64005 COMED UTILITIES COMED 1,948.67
64005 DYNEGY UTILITIES DYNEGY 1,788.31
64015 NICOR UTILITIES NICOR 113.36
65085 SERVICE SANITATION INC RENTAL OF PORTABLE TOILET 320.00
3025 PARK UTILITIES Total 4,170.34
3030 CROWN COMMUNITY CENTER
62505 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY 180.00
64005 DYNEGY UTILITIES DYNEGY 3,520.97
64015 NICOR UTILITIES NICOR 97.04
65025 ETHS CAMPUS CATERING SUMMER CAMP SNACKS 1,400.00
65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 78.96
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
3030 CROWN COMMUNITY CENTER Total 5,862.97
3035 CHANDLER COMMUNITY CENTER
62507 SIX FLAGS GREAT AMERICA TICKETS FOR 2018 SUMMER CAMP 7,978.00
62518 JOHNSON CONTROLS SECURITY SOLUTIONS SERVICE CALL 470.00
64005 DYNEGY UTILITIES DYNEGY 1,335.19
64015 NICOR UTILITIES NICOR 148.10
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
3035 CHANDLER COMMUNITY CENTER Total 10,517.29
3040 FLEETWOOD JOURDAIN COM CT
62225 SUPERIOR INDUSTRIAL SUPPLY MOPS, TISSUE ROLLS, LINERS FLOOR CLEANERS, ETC.900.16
62225 CINTAS CORPORATION #769 MONTHLY CLEANING ON FLOOR MATS 205.60
62245 SPECIALTY FLOORS, INC.LABOR TO SAW AND CUT AND NAIL IN GYM AREA 250.00
62245 STA-KLEEN INC.BAFFLE CLIPS HOOD DUCT, AND EQUIPMENT CLEANING 41.00
62495 ANDERSON PEST CONTROL MONTHLY SERVICE FOR PEST CONTROL 42.23
62495 ANDERSON PEST CONTROL MONTHLY SERVICE FOR PEST CONTROL 76.56
62511 JOSE A. PEREZ D.J. FOR HISPANIC HERITAGE MONTH 250.00
62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY 285.00
64005 DYNEGY UTILITIES DYNEGY 2,910.68
64015 NICOR UTILITIES NICOR 214.83
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
65110 BURKETT RESTAURANT EQUIPMENT & SUPPLY COOLER/FREEZER FOR KITCHEN 3,594.88
3040 FLEETWOOD JOURDAIN COM CT Total 9,356.94
364 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
3045 FLEETWOOD/JOURDAIN THEATR
65025 NOIR D'EBENE CHOCOLAT ET PATISSERIE DESSERT CATERER FOR GALA 200.00
3045 FLEETWOOD/JOURDAIN THEATR Total 200.00
3050 RECREATION OUTREACH PROGRAM
65025 EVANSTON TOWNSHIP HIGH SCHOOL FOOD PREPARATION 6,825.25
65110 BURKETT RESTAURANT EQUIPMENT & SUPPLY COOLER/FREEZER FOR KITCHEN 2,022.12
3050 RECREATION OUTREACH PROGRAM Total 8,847.37
3055 LEVY CENTER SENIOR SERVICES
61062 IFPC WORLDWIDE, INC.SECURITY 203.50
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 39.00
62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT REPAIR 297.11
62360 ASSOCIATION OF ILLINOIS SENIOR CENTERS AISC DUES 75.00
62507 IDEAL CHARTER FIELD TRIP 679.00
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 36.95
62695 303 TAXI AUGUST TAXI REIMBURSEMENT 8,890.00
64005 DYNEGY UTILITIES DYNEGY 6,759.47
64015 NICOR UTILITIES NICOR 251.40
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 698.46
65095 ALLEGRA PRINT & IMAGING LEVY BUSINESS CARDS 117.00
65110 MIDWEST GROUNDCOVERS FLOWERS FOR GARDEN 339.26
65110 NEIL ESTRICK GALLERY, LLC KILN REPAIRS 710.50
3055 LEVY CENTER SENIOR SERVICES Total 19,096.65
3080 BEACHES
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 37.90
62495 ANDERSON PEST CONTROL PEST CONTROL 42.35
64005 DYNEGY UTILITIES DYNEGY 133.91
65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 830.30
65125 SERVICE SANITATION INC SUPPLIES 97.50
3080 BEACHES Total 1,141.96
3095 CROWN ICE RINK
62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR #1 MAINTENANCE 2,342.20
62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR #1 TXV ADJUSTED AND MONITORED 1,687.50
62251 TOTAL MECHANICAL SOLUTIONS, LLC EMERGENCY MAINTENANCE ON COMPRESSORS 1,375.00
62251 TOTAL MECHANICAL SOLUTIONS, LLC LOBBY UNIT NOT WORKING BAD CONDENSER 565.00
62251 TOTAL MECHANICAL SOLUTIONS, LLC RECHECK OF COMPRESSOR #1 & #2 AFTER MAINTENANCE 565.00
62251 TOTAL MECHANICAL SOLUTIONS, LLC TXV REPLACEMENT ON COMPRESSOR #1 2,782.55
62490 LAUNDRY WORLD PRE SCHOOL LAUNDRY 153.50
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 18.95
64005 NICOR UTILITIES NICOR 291.10
64005 DYNEGY UTILITIES DYNEGY 10,562.91
65025 ETHS CAMPUS CATERING SUMMER CAMP SNACKS 340.00
65025 ETHS CAMPUS CATERING SUMMER CAMP SNACKS 2018 5,309.75
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 688.25
65050 BOTANY BAY CHEMICAL COMPANY COOLING TOWER MAINTENANCE 1,321.99
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
3095 CROWN ICE RINK Total 28,589.70
3100 SPORTS LEAGUES
62495 ANDERSON PEST CONTROL PEST CONTROL 158.39
65110 ALLEGRA PRINT & IMAGING MAP FOR JAMES PARK 275.00
65110 VAN'S ENTERPRISES LTD JAMES PARK BASEBALL FIELD GRADING 1,900.00
65110 BUILT BEST FENCE CO.,FOSTER FIELD CHAIN LINK FENCE INSTALLATION 13,719.00
3100 SPORTS LEAGUES Total 16,052.39
3105 AQUATIC CAMP
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
65110 WILLIAM FOX REPAIR OF SAILBOAT SAILS 50.00
3105 AQUATIC CAMP Total 636.00
3130 SPECIAL RECREATION
65095 ALLEGRA PRINT & IMAGING RYAN DOLLINS BUSINESS CARDS 39.00
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
3130 SPECIAL RECREATION Total 625.00
3215 YOUTH ENGAGEMENT DIVISION
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 56.85
62490 THE GOLF PRACTICE MSYEP EMPLOYER REIMBURSEMENT 1,767.37
62490 SALVATION ARMY MSYEP EMPLOYER REIMBURSEMENT 3,717.01
3215 YOUTH ENGAGEMENT DIVISION Total 5,541.23
3225 GIBBS-MORRISON CULTURAL CENTER
62225 TJ'S LAWN SERVICES LAWN SERVICE 465.00
3225 GIBBS-MORRISON CULTURAL CENTER Total 465.00
3605 ECOLOGY CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 76.47
62505 LADEN, BLAIR STREETS ALIVE FACE PAINTING 200.00
62518 ALARM DETECTION SYSTEMS, INC.ALARM CHARGES 128.16
64005 DYNEGY UTILITIES DYNEGY 541.28
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES - ECOLOGY 165.10
3605 ECOLOGY CENTER Total 1,111.01
3610 ECO-QUEST DAY CAMP
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
3610 ECO-QUEST DAY CAMP Total 586.00
3710 NOYES CULTURAL ARTS CENTER
62225 HENRICHSEN FIRE & SAFETY ANNUAL INSPECTION 223.70
64005 DYNEGY UTILITIES DYNEGY 2,255.58
64015 NICOR UTILITIES NICOR 178.46
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 646.02
3710 NOYES CULTURAL ARTS CENTER Total 3,303.76
3720 CULTURAL ARTS PROGRAMS
62505 DONALD KOLAKOWSKI DIRECT FALL SHOW 1,125.00
62511 PATRICIA L STANKOVIC CLASS PRESENTER 50.00
62511 ALLIE BARON EVANSTON CHILDREN'S THEATRE ASST. DIRECTOR 1ST PAYMENT 875.00
65110 CAMPDOC.COM SUMMER CAMP ELECTRIC HEALTH FORMS 586.00
3720 CULTURAL ARTS PROGRAMS Total 2,636.00
465 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
3806 CIVIC CENTER SERVICES
64015 NICOR UTILITIES NICOR 350.62
3806 CIVIC CENTER SERVICES Total 350.62
4105 PUBLIC WORKS AGENCY ADMIN
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 1,648.65
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 216.13
4105 PUBLIC WORKS AGENCY ADMIN Total 1,864.78
4320 FORESTRY
62385 SUNRISE TREE SERVICE INC DISEASED DUTCH ELM REMOVAL - 2211 GRANT 2,680.00
4320 FORESTRY Total 2,680.00
4330 GREENWAYS
62195 NATURE'S PERSPECTIVE LANDSCAPING LANDSCAPING SERVICE-CORNER PLANTINGS/CUL-DE-SACS EVAN PLAZA 2,008.50
62195 CLEANSLATE CHICAGO, LLC 2018 MOWING SERVICES 3,609.38
62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2018 GREENBAY ROAD LANDSCAPE MAINTENANCE 3,121.00
65005 LURVEY LANDSCAPE SUPPLY PLANTS PARKS 228.85
65005 LURVEY LANDSCAPE SUPPLY PLANTS PARKS 495.00
65005 MIDWEST GROUNDCOVERS PLANTS PARKS 33.90
65005 MIDWEST GROUNDCOVERS PLANTS GREENBAY ROAD 270.25
4330 GREENWAYS Total 9,766.88
4500 INFRASTRUCTURE MAINTENANCE
62295 NATIONAL SAFETY COUNCIL WORK ZONE INSTRUCTOR CERTIFICATION RENEWAL 25.00
62295 EDGAR CANO REIMBURSEMENT: SNOW CONFERENCE 401.69
4500 INFRASTRUCTURE MAINTENANCE Total 426.69
4510 STREET MAINTENANCE
65055 OZINGA CHICAGO RMC, INC.2018 CONCRETE PURCHASE 4,420.50
65055 BUILDERS ASPHALT, LLC 2018 HOT MIX ASPHALT PURCHASE 2,490.90
65055 ARROW ROAD CONSTRUCTION ASPHALT 176.90
4510 STREET MAINTENANCE Total 7,088.30
4520 TRAF. SIG.& ST LIGHT MAINT
64006 COMED UTILITIES COMED 72,504.17
64007 COMED UTILITIES COMED 7,677.64
64008 COMED UTILITIES COMED 468.88
64008 DYNEGY UTILITIES DYNEGY 42.01
65070 MOBO TREX 12" COUNTDOWN PED SIGNAL INSERTS 816.00
65070 MOBO TREX TACTICS TRAFFIC MANAGEMENT SOFTWARE 13,430.00
65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,300.00
65115 MIDWEST FENCE COMPANY SHERIDAN & MAIN GUARD RAIL REPAIR 1,155.00
65115 MIDWEST FENCE COMPANY SHERIDAN & MAIN GUARD RAIL REPAIR 1,145.00
65115 VULCAN INC.VARIOUS TRAFFIC SIGN FACES 13,057.50
4520 TRAF. SIG.& ST LIGHT MAINT Total 111,596.20
4550 MAINT-SNOW & ICE
65015 MORTON SALT 2018 BULK ROCK SALT PURCHASE 3,172.09
4550 MAINT-SNOW & ICE Total 3,172.09
5300 ECON. DEVELOPMENT
62659 EVMARK ECONOMIC DEVELOPMENT CONTRIBUTION 20,750.00
62659 CHICAGO'S NORTH SHORE CONVENTION &*ANNUAL FUNDING CNSVCB 81,174.00
62662 STUDIO MANGIAMELI, LLC HISPANIC HERITAGE MONTH 450.00
62663 MUDLARK THEATER COMPANY EQUITY IN ARTS HIRING GRANT - AUGUST-DECEMBER 2018 9,147.91
65522 HERRERA LANDSCAPE SNOW REMOVAL, INC 2018 PLANTERS FOR BUSINESS DISTRICTS 3,507.62
5300 ECON. DEVELOPMENT Total 115,029.53
100 GENERAL FUND Total 762,951.64
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00
4605 GENERAL ASSISTANCE ADMIN Total 78.00
175 GENERAL ASSISTANCE FUND Total 78.00
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH CRISIS WORKER SERVICES 6,111.08
117010 62491 PRESENCE BEHAVIORAL HEALTH SOCIAL WORKER MENTAL HEALTH SERVICES 5,833.34
67006 NICHOLIA AGUIRRE EMCEE COMMUNITY PICNIC 100.00
67006 WRIGHT, ANTHONY ARTIST 500.00
67006 EVANSTON IMPRINTABLES T-SHIRTS FOR COMMUNITY PICNIC 543.38
4651 HEALTH & HUMAN SERVICES Total 13,087.80
176 HEALTH AND HUMAN SERVICES Total 13,087.80
195 NEIGHBORHOOD STABILIZATION FUND
5047 2122 DARROW
62489 BRIN NSP LLC CARRYING COSTS (PROPERTY TAXES AND INSURANCE) FOR 2 PROPERTIES 1,384.92
5047 2122 DARROW Total 1,384.92
5087 2113 DEWEY
62489 BRIN NSP LLC CARRYING COSTS (PROPERTY TAXES AND INSURANCE) FOR 2 PROPERTIES 750.14
5087 2113 DEWEY Total 750.14
195 NEIGHBORHOOD STABILIZATION FUND Total 2,135.06
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 PERRY J. POLINSKI TRAINING/TRAVEL - PUBLIC INFORMATION OFFICER (PIO) - MORRIS IL 99.83
62295 G.A.T.E. AMERICA, INC.CONFERENCE - ILPIO 125.00
62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 674.00
62509 MOTOROLA SOLUTIONS, INC.COMMUNICATION CHARGES 100.00
566 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION EQUIPMENT 1,498.33
65625 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 846.18
5150 EMERGENCY TELEPHONE SYSTM Total 3,343.34
205 EMERGENCY TELEPHONE (E911) FUND Total 3,343.34
210 SPECIAL SERVICE AREA (SSA) #4
5160 SPECIAL SERVICE AREA #4
62517 EVMARK SSA 4 PAYMENT 92,500.00
5160 SPECIAL SERVICE AREA #4 Total 92,500.00
210 SPECIAL SERVICE AREA (SSA) #4 Total 92,500.00
215 CDBG FUND
5187 REHAB CONSTRUCTION ADMIN
62490 EQUIFAX CREDIT HOUSING REHAB 1501 MCDANIEL AND 605 DODGE 11.96
5187 REHAB CONSTRUCTION ADMIN Total 11.96
5240 PUBLIC SERVICES
62935 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY DISBURSEMENT OF 2018 CDBG GRANT AWARD 20,000.00
62945 YOUTH JOB CENTER OF EVANSTON DISBURSEMENT OF 2018 CDBG GRANT AWARD 21,000.00
62954 IMPACT BEHAVIORAL HEALTH PARTNERS DISBURSEMENT OF 2018 CDBG GRANT AWARD 15,000.00
62955 EVANSTON/NORTHSHORE YWCA DISBURSEMENT OF 2018 CDBG GRANT AWARD 25,000.00
62960 INTERFAITH ACTION OF EVANSTON DISBURSEMENT OF 2018 CDBG GRANT AWARD 15,000.00
62970 CONNECTIONS FOR THE HOMELESS DISBURSEMENT OF 2018 CDBG GRANT AWARD 15,000.00
62980 NORTH SHORE SENIOR CENTER DISBURSEMENT OF 2018 CDBG GRANT AWARD 9,000.00
63072 EVANSTON SCHOLARS DISBURSEMENT OF 2018 CDBG GRANT AWARD 15,000.00
63120 MEALS AT HOME DISBURSEMENT OF 2018 CDBG GRANT AWARD 15,000.00
63125 OPEN STUDIO PROJECT DISBURSEMENT OF 2018 CDBG GRANT AWARD 4,000.00
67030 FAMILY FOCUS DISBURSEMENT OF 2018 CDBG GRANT AWARD 15,000.00
67070 SHORE COMMUNITY SERVICES DISBURSEMENT OF 2018 CDBG GRANT AWARD 7,448.00
5240 PUBLIC SERVICES Total 176,448.00
215 CDBG FUND Total 176,459.96
220 CDBG LOAN FUND
5280 CD LOAN
65535 STAT ANALYSIS CORPORATION HOUSING REHAB - 810 BRUMMEL #1E 42.00
65535 DONNALEE M. FLOETER, AIA HOUSING REHAB - 820 OAKTON - 3A 610.00
5280 CD LOAN Total 652.00
220 CDBG LOAN FUND Total 652.00
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
62490 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P. ACQUISITION OF DISTRESSED PROPERTY 1,189.68
62490 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P. LEGAL SERVICES 2,545.33
63095 GOSS & ASSOCIATES, INC.*HANDYMAN PROGRAM 1,469.09
5465 AFFORDABLE HOUSING Total 5,204.10
250 AFFORDABLE HOUSING FUND Total 5,204.10
300 WASHINGTON NATIONAL TIF FUND
5470 WASHINGTON NAT'L TIF DS
62605 EVMARK MAINTENANCE CONTRACT REIMBURSEMENT 24,668.00
5470 WASHINGTON NAT'L TIF DS Total 24,668.00
300 WASHINGTON NATIONAL TIF FUND Total 24,668.00
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
56011 THEO UBIQUE HOWARD ST. THEATRE FIXTURE AND EQUIPMENT PURCHASES 91,887.21
5860 HOWARD RIDGE TIF Total 91,887.21
330 HOWARD-RIDGE TIF FUND Total 91,887.21
415 CAPITAL IMPROVEMENTS FUND
4116 2016 BOND PROJECTS
516002 62145 SMITHGROUP, INC.CHURCH STREET HARBOR RENOVATIONS - PHASE 2 2,033.00
4116 2016 BOND PROJECTS Total 2,033.00
4117 2017 GO BOND ISSUANCE
618004 62145 GRUMMAN/BUTKUS ASSOCIATES CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING SERVICES 9,154.00
417015 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.STREETLIGHT MASTER PLAN 22,247.32
417021 65515 SCHROEDER & SCHROEDER INC 2017 50/50 SIDEWALK REPLACEMENT PROGRAM 11,265.40
118005 65515 GALLAGHER MATERIALS CORPORATION CROSSWALK ART PILOT PROGRAM 11,305.00
4117 2017 GO BOND ISSUANCE Total 53,971.72
4118 2018 GO BOND CAPITAL
418021 62145 INTERRA, INC.MATERIALS TESTING SERVICES, RFP 17-02 TASK ORDER 4 635.00
419001 62145 HAMPTON, LENZINI AND RENWICK, INC.2019 CAPITAL IMPROVEMENT LAND SURVEYING SERVICES 1,217.87
418021 65515 SCHROEDER & SCHROEDER INC 2018 50/50 SIDEWALK REPLACEMENT PROJECT 121,277.93
618003 65515 LEWELLYN TECHNOLOGY INC.CITYWIDE ARC FLASH PROGRAM 20,187.50
418015 65515 AMERICAN SURVEYING & ENGINEERING, P.C.SURVEY BENCHMARK UPDATE 5,677.09
415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 7,558.37
4118 2018 GO BOND CAPITAL Total 156,553.76
4217 2017 CIP OTHER FUNDING SOURCE
617016 62145 ROSS BARNEY ARCHITECTS HOWARD STREET THEATER DESIGN 6,481.75
4217 2017 CIP OTHER FUNDING SOURCE Total 6,481.75
4218 NON-BOND CAPITAL, 2018
418002 62145 INTERRA, INC.MATERIAL TESTING TASK ORDER 2 AND 3 4,642.75
618008 62145 DESIGNS FOR DIGNITY FLEETWOOD-JOURDAIN CENTER INTERIOR DESIGN - SOLE SOURCE 6,700.00
516004 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.RFP 15-68, FOUNTAIN SQUARE RENOVATIONS 26,868.88
418003 65515 CAPITOL CEMENT CO.18 ALLEY AND STREET IMPROVEMENTS 131,637.00
4218 NON-BOND CAPITAL, 2018 Total 169,848.63
667 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
4318 CIP CDBG FUNDS
418003 65515 CAPITOL CEMENT CO.18 ALLEY AND STREET IMPROVEMENTS 179,469.00
618009 65515 GARLAND /DBS, INC.MASON PARK FIELDHOUSE ROOF & EXTERIOR IMPROVEMENTS 98,996.40
4318 CIP CDBG FUNDS Total 278,465.40
415 CAPITAL IMPROVEMENTS FUND Total 667,354.26
416 CROWN CONSTRUCTION FUND
4160 CROWN CONSTRUCTION PROJECT
616017 62145 WOODHOUSE TINUCCI ARCHITECTS ROBERT CROWN CONSTRUCTION PROJECT 196,609.96
616017 65515 BULLEY & ANDREWS, LLC ROBERT CROWN CONSTRUCTION MANAGER SERVICES 477,680.13
4160 CROWN CONSTRUCTION PROJECT Total 674,290.09
416 CROWN CONSTRUCTION FUND Total 674,290.09
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53405 KATHLEEN LOGAN LOT 8 REFUND 168.00
53425 TYRA JAMBOIS LOT 23 REFUND 48.00
53425 ANA MENDELSON LOT 23 REFUND 48.00
53455 IAN FISHER LOT 39 REFUND 192.00
53510 COOK COUNTY COLLECTOR *PARKING TAX 103.68
62431 DUNBAR ARMORED ARMORED CAR SERVICES 5,570.41
62603 MOTIVATE INTERNATIONAL, INC.PARKING SERVICES - DIVVY OPERATIONS - ONGOING FEES 9,848.37
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 18.95
7005 PARKING SYSTEM MGT Total 15,997.41
7015 PARKING LOTS & METERS
62245 TOTAL PARKING SOLUTIONS, INC.MULTISPACE PARKING MACHINE SUPPLIES 6,590.00
62375 CTA/AB JULY MONTHLY PARKING LOT RENT BENSON FROM CHURCH STREET 990.00
64005 COMED UTILITIES COMED 1,716.73
65070 DUNCAN PARKING TECHNOLOGIES, INC.PARKING AUTOTRAX AUGUST 2018 FEES 10,218.75
65070 DUNCAN PARKING TECHNOLOGIES, INC.PARKING AUTOTRAX SEPTEMBER 2018 FEES 10,218.75
7015 PARKING LOTS & METERS Total 29,734.23
7025 CHURCH STREET GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX 2,515.28
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 23,967.03
64005 DYNEGY UTILITIES DYNEGY 2,430.09
64505 CALL ONE COMMUNICATION CHARGES 444.67
7025 CHURCH STREET GARAGE Total 29,357.07
7036 2008B BOND SHERMAN GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX 2,980.49
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 55,502.59
62509 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES OCT-DEC 2018 SHERMAN GARAGE 175.73
64005 DYNEGY UTILITIES DYNEGY 7,391.39
64505 CALL ONE COMMUNICATION CHARGES 546.29
7036 2008B Bond SHERMAN GARAGE Total 66,596.49
7037 MAPLE GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX 1,751.71
53510 COOK COUNTY COLLECTOR *PARKING TAX 397.80
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 46,672.63
62509 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES OCT-DEC 2018 MAPLE GARAGE 175.73
64005 DYNEGY UTILITIES DYNEGY 5,027.65
64015 NICOR UTILITIES NICOR - AUGUST 2018 106.51
64015 NICOR UTILITIES NICOR - JULY 2018 101.74
64015 NICOR UTILITIES NICOR - JUNE 2018 291.55
64505 CALL ONE COMMUNICATION CHARGES 1,065.19
7037 MAPLE GARAGE Total 55,590.51
505 PARKING SYSTEM FUND Total 197,275.71
510 WATER FUND
4200 WATER PRODUCTION
56145 GOLDFISH SWIM SCHOOL REFUND: FIRE HYDRANT PERMIT 1,073.19
64505 CALL ONE COMMUNICATION CHARGES 281.20
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 37.90
64540 IRTH SOLUTIONS MONTHLY DIGTRACK TICKETS 200.00
4200 WATER PRODUCTION Total 1,592.29
4210 PUMPING
64005 DYNEGY UTILITIES DYNEGY 92,039.20
64015 NICOR UTILITIES NICOR 678.09
65090 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE 101.00
4210 PUMPING Total 92,818.29
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING - UCMR4 275.00
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING - ROUTINE COMPLIANCE 10.00
65015 ALEXANDER CHEMICAL CORPORATION CHLORINE 2,672.00
65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUOROSILICIC ACID (PER SPEC)6,710.44
65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)99.00
65090 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE 303.00
4220 FILTRATION Total 10,069.44
4225 WATER OTHER OPERATIONS
62185 KARRA BARNES CMMS SPECIALIST CONTRACT SALARY 7,500.00
62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 2,500.00
4225 WATER OTHER OPERATIONS Total 10,000.00
4230 WATER CAPITAL OUTLAY
65702 FENCE MASTERS, INC.MILBURN ST GATE REPLACEMENT PROJECT - SOLE SOURCE 10,000.00
4230 WATER CAPITAL OUTLAY Total 10,000.00
768 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
4540 DISTRIBUTION MAINTENANCE
62210 ALLEGRA PRINT & IMAGING BACK FLOW PREVENTION POSTCARDS 101.00
62275 ALLEGRA PRINT & IMAGING BACK FLOW PREVENTION POSTCARDS 56.64
62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 17,669.30
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
65055 MID AMERICAN WATER OF WAUCONDA INC.BRASS FITTINGS 5,590.00
65055 NORTH SHORE TOWING HOOK AND TOW 40.00
65055 WATER PRODUCTS CO.TRANSITION SLEEVES 8,046.00
65055 WATER PRODUCTS CO.WATER DISTRIBUTION SYSTEM MATERIALS 12,704.90
65055 G & L CONTRACTORS, INC 2018 GRANULAR MATERIALS 1,291.70
4540 DISTRIBUTION MAINTENANCE Total 45,670.09
510 WATER FUND Total 170,150.11
513 WATER DEPR IMPRV &EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
717006 62145 STANLEY CONSULTANTS INC.SOUTH STANDPIPE PUMP STATION MCC & BLDG IMPROVEMENTS 406.60
717017 62145 CRAWFORD, MURPHY & TILLY, INC.EMERSON ST WHOLESALE WATER METER - ENGINEERING SVCS 2,336.42
418001 62145 INTERRA, INC.MATERIAL TESTING TASK ORDER 2 AND 3 4,165.25
419001 62145 HAMPTON, LENZINI AND RENWICK, INC.2019 CAPITAL IMPROVEMENT LAND SURVEYING SERVICES 1,217.88
733107 62145 HAMPTON, LENZINI AND RENWICK, INC.CLEARWELL 9 REPLACEMENT PROJECT- SURVEY 6,950.00
717017 65515 BOLDER CONTRACTORS EMERSON ST WHOLESALE WATER METER VAULT CONSTRUCTION 640,575.00
415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 60,227.17
7330 WATER FUND DEP, IMP, EXT Total 715,878.32
513 WATER DEPR IMPRV &EXTENSION FUND Total 715,878.32
515 SEWER FUND
4530 SEWER MAINTENANCE
62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 2,500.00
62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 3,886.22
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
4530 SEWER MAINTENANCE Total 6,556.77
4535 SEWER IMPROVEMENTS
418009 62461 INSITUFORM TECHNOLOGIES 2018 CIPP SEWER REHAB CONTRACT 23,864.25
62461 MOSHE CALAMARO & ASSOC SEWER RELOCATION ENGINEERING SERVICES 187.50
4535 SEWER IMPROVEMENTS Total 24,051.75
515 SEWER FUND Total 30,608.52
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
53615 RONDA RENEAU REFUND - BOOSTERPALOOZA 50.00
62390 LAKESHORE RECYCLING SYSTEMS 2018 CONDO REFUSE COLLECTION CONTRACT 35,250.00
62405 SOLID WASTE AGENCY NORTHERN COOK FY 2018 SWANCC DISPOSAL FEES 61,180.82
62415 GROOT RECYCLING & WASTE SERVICES 2018 RESIDENTIAL REFUSE COLLECTION CONTRACT 131,678.00
62415 GROOT RECYCLING & WASTE SERVICES 2018 YARD WASTE COLLECTION CONTRACT 77,074.60
62415 SHRED ALL TRANSFER TIRE RECYCLING 261.63
62415 COLLECTIVE RESOURCE INC.FY 2018 PLASTIC FILM COLLECTION 188.00
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 305,683.05
520 SOLID WASTE FUND Total 305,683.05
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64505 CALL ONE COMMUNICATION CHARGES 1,036.26
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
65095 OFFICE DEPOT OFFICE SUPPLIES 31.03
65095 OFFICE DEPOT OFFICE SUPPLIES 40.95
7705 GENERAL SUPPORT Total 1,259.84
7710 MAJOR MAINTENANCE
62245 AMERICAN FUELING FUELING SYSTEM REPAIRS AT ROBERT CROWN 3,649.00
62295 ANDY TAIT UST CERT TRAINING 970.00
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 610.89
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 545.76
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 281.56
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
65035 GAS DEPOT INC.7,000 GALLONS B-20 DIESEL FUEL 18,014.01
65035 GAS DEPOT INC.7,000 GALLONS DIESEL FUEL 17,943.38
65035 GAS DEPOT INC.8,001 GALLONS UNLEADED 18,346.53
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *M PLATE RECLASS M PLATE #209 8.00
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *M PLATE RECLASS M PLATE #262 8.00
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *M PLATE RECLASS M PLATE #350 8.00
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *M PLATE RECLASS M PLATE #663 8.00
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *M PLATE RECLASS M PLATE #204 8.00
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *M PLATE RECLASS M PLATE #347 8.00
65060 EQUIPMENT DEPOT OF ILLINOIS #760 ANNUAL INSPECTION 173.75
65060 EQUIPMENT DEPOT OF ILLINOIS #760 JOCKEY WHEEL KIT 208.10
65060 EQUIPMENT DEPOT OF ILLINOIS #760 REPAIRS 223.10
65060 CITY WELDING SALES & SERVICE INC.WELDING GLASSES 12.50
65060 CUMBERLAND SERVICENTER #716 THROTTLE REPAIR 517.12
65060 CUMBERLAND SERVICENTER #718 A/C COMPRESSOR 713.96
65060 CUMBERLAND SERVICENTER MIRROR HEAD 249.20
65060 CUMBERLAND SERVICENTER SAFETY LANE COUPONS 2,850.00
65060 CUMBERLAND SERVICENTER TREADLE VALVE 1,061.18
65060 DOUGLAS TRUCK PARTS BRASS FITTINGS 18.15
65060 EVANSTON CAR WASH & DETAIL CENTER 23 CAR WASHES 236.00
65060 FLINK COMPANY CREDIT -1,239.74
65060 FLINK COMPANY SNOW PLOW REWORKED TO FIT CUTTING EDGES 4,451.86
65060 GROVER WELDING COMPANY #585 GATE REPAIRS 530.00
65060 GROVER WELDING COMPANY #609 REPAIR TOOTH BUCKET 270.00
65060 GROVER WELDING COMPANY #629 REPAIR LID ON HIT BOX TRUCK 450.00
65060 GROVER WELDING COMPANY #690 REPLACE SPRING PISTONS & CHAINS 628.50
65060 HAVEY COMMUNICATIONS INC.#15 OPTICOM REPAIRS 187.00
65060 HAVEY COMMUNICATIONS INC.REBUILD 2 UNITROL SYSTEMS 217.47
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO VEHICLE BATTERIES 199.88
869 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO VEHICLE BATTERIES 192.60
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO CREDIT FROM STATEMENT 8/31/18 -90.00
65060 LAKE/COOK C.V. JOINTS INC #925 U-JOINT REPAIRS 165.00
65060 LEACH ENTERPRISES, INC.3/8" TUBE 25.56
65060 LEACH ENTERPRISES, INC.4 WAY AIR VALVE 93.10
65060 LEACH ENTERPRISES, INC.4 WAY AIR VALVE 478.50
65060 LEACH ENTERPRISES, INC.55 GAL DR WINDSHIELD WASHER FLUID 101.05
65060 LEACH ENTERPRISES, INC.HOSES #328 35.76
65060 LEACH ENTERPRISES, INC.HUB CAPS PLUGS 14.24
65060 LEACH ENTERPRISES, INC.WHEEL CAP BUTS 77.20
65060 MONROE TRUCK EQUIPMENT COUPLER BAR 393.40
65060 MONROE TRUCK EQUIPMENT COUPLER BARS AND BOLTS 743.30
65060 NORTHWEST TRUCKS INC O-RING 5.89
65060 RUNNION EQUIPMENT CO.598 SEAT ASSY 767.42
65060 SPRING ALIGN #636 KING PINS 1,838.14
65060 STANDARD EQUIPMENT COMPANY #661 ACCELERATION PEDAL REPAIRS 1,869.57
65060 STANDARD EQUIPMENT COMPANY #925 AIR FILTER FOR JETTER 872.69
65060 STANDARD EQUIPMENT COMPANY REFUSE TRUCK CAMERA KIT 497.00
65060 STANDARD EQUIPMENT COMPANY SWEEPER WIPER ARM & BLADE 322.64
65060 TERMINAL SUPPLY CO.1500 ZIP TIES 435.29
65060 VERMEER MIDWEST #560 MOUNT & DECALS 62.28
65060 WHOLESALE DIRECT INC LED AMBER MARKER LIGHTS 91.63
65060 WOODSTOCK HARLEY-DAVIDSON M5 PMA 493.85
65060 WOODSTOCK HARLEY-DAVIDSON M6 PMA & PMB 517.87
65060 BURRIS EQUIPMENT CO.FILTERS 117.83
65060 GEIB INDUSTRIES, INC.#713 HYDRAULIC HOSE ASSY 303.90
65060 P & G KEENE ELECTRICAL STARTER #533 309.19
65060 GLOBAL EMERGENCY PRODUCTS, INC.#312 SEAT BELT ASSY 454.95
65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 GAS SPRING 136.28
65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 TILLER DOOR REPAIRS 608.19
65060 GLOBAL EMERGENCY PRODUCTS, INC.#328 AIR VALVE 460.08
65060 GLOBAL EMERGENCY PRODUCTS, INC.#328 RELAY VALVES 348.29
65060 GLOBAL EMERGENCY PRODUCTS, INC.CHECK VALVE 71.65
65060 GLOBAL EMERGENCY PRODUCTS, INC.QUICK RELEASE VALVES #328 877.45
65060 GLOBAL EMERGENCY PRODUCTS, INC.RADIATOR HOSE 233.05
65060 GLOBAL EMERGENCY PRODUCTS, INC.RELAY VALVE 97.99
65060 NEW RIDE INC.#2021 REPAIRS 1,364.05
65060 DIAMONDBECK PRODUCTS, INC.TOP BAR 408.57
65060 KARDS, INC.#322 BODY REPAIRS 4,879.14
65060 JX PETERBILT CREDIT -52.00
65060 JX PETERBILT FILTERS 208.94
65060 ADVANCE AUTO PARTS SERPENTINE BELT 36.62
65060 LAKESIDE INTERNATIONAL, LLC #317 ELECTRONIC ENGINE DIAGNOSTICS 2,372.30
65060 LAKESIDE INTERNATIONAL, LLC #450 FAN 133.14
65060 LAKESIDE INTERNATIONAL, LLC #628 TURBO SHIELD 70.09
65060 LAKESIDE INTERNATIONAL, LLC CREDIT -31.68
65060 LAKESIDE INTERNATIONAL, LLC CROSSOVER SEAL #628 51.58
65060 LAKESIDE INTERNATIONAL, LLC TUBE #628 56.90
65060 LAKESIDE INTERNATIONAL, LLC WATER PUMP TUBE SEALS 16.17
65060 RVM ENTERPRISES #632 HYDRAULIC HOSE ASSY 90.00
65060 DON HERMAN'S AUTO REPAIR #705 REMOVAL & INSTALLATION OF PACKER ONTO NEW CHASSIS 8,166.00
65060 ULINE SAFETY WALK TAPE 60' BOX 173.13
65060 REINDERS, INC.#533 FILTERS & SPINDLE 689.11
65060 REINDERS, INC.#533 SEAL KIT 105.40
65060 GOLF MILL FORD SHOCKS 161.30
65060 GOLF MILL FORD #159 RESERVOIR TANK & CAP 88.85
65060 GOLF MILL FORD #524 ENDS 143.52
65060 GOLF MILL FORD #551 OIL COOLER PARTS 254.34
65060 GOLF MILL FORD #620 MIRROR & SOCKET 457.93
65060 GOLF MILL FORD #69 PTU HUB ASSY 724.46
65060 GOLF MILL FORD #69R SWAY BAR BUSHINGS 74.34
65060 GOLF MILL FORD #69R VALVES 10.51
65060 GOLF MILL FORD #72 WINDOW SWITCH 64.69
65060 GOLF MILL FORD #906 ENGINE REPAIR 657.44
65060 GOLF MILL FORD CREDIT FOR CORE RETURN -257.37
65060 GOLF MILL FORD HOSE ASSY 56.50
65060 GOLF MILL FORD MOTOR MOUNTS 128.05
65060 GOLF MILL FORD SOCKET 322.93
65060 SUBURBAN ACCENTS, INC.BLUE NUMBER DECALS 158.75
65060 ORLANDO AUTO TOP UPHOLSTER 2 EFD TRUCK SEAT CUSHIONS 350.00
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#734 BODY REPAIRS 1,358.00
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#768 BODY REPAIRS 776.10
65060 CHICAGO PARTS & SOUND, LLC #159 REAR SHOCKS 191.02
65060 CHICAGO PARTS & SOUND, LLC AIR FILTERS 79.92
65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 824.80
65060 CHICAGO PARTS & SOUND, LLC MOTOR CRAFT FILTERS 789.81
65060 CHICAGO PARTS & SOUND, LLC OIL FILTERS 29.50
65060 CHICAGO PARTS & SOUND, LLC STABILIZER LINK 11.50
65060 ADVANCED PROCLEAN INC.EQUIPMENT POWER WASHING 1,013.80
65060 MID-TOWN PETROLEUM ACQUISITION LLC DBA:150 GALLONS DEF 243.50
65060 APC STORES, INC., DBA BUMPER TO BUMPER #718 BELTS 65.77
65060 APC STORES, INC., DBA BUMPER TO BUMPER 10W40 & 10W30 OIL IN QUARTS 90.96
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 77.43
65060 APC STORES, INC., DBA BUMPER TO BUMPER BEEHIVE LED LIGHTS 96.50
65060 APC STORES, INC., DBA BUMPER TO BUMPER CLAMPS 9.60
65060 APC STORES, INC., DBA BUMPER TO BUMPER CREDIT -71.38
65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTER & BELT 73.51
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 201.90
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTERS 39.06
65060 APC STORES, INC., DBA BUMPER TO BUMPER HD 40WT 79.84
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 71.96
65060 APC STORES, INC., DBA BUMPER TO BUMPER LED BEEHIVE LAMPS 89.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER LED LIGHTS 84.40
65060 APC STORES, INC., DBA BUMPER TO BUMPER MOTORCYCLE BATTERY 136.89
65060 APC STORES, INC., DBA BUMPER TO BUMPER MULTIPLE FILTERS 256.69
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL 0W40 139.86
65060 APC STORES, INC., DBA BUMPER TO BUMPER REAR SHOCKS 90.78
65060 APC STORES, INC., DBA BUMPER TO BUMPER REPLACEMENT LENS 50.34
65060 APC STORES, INC., DBA BUMPER TO BUMPER TRAILER CONNECTORS 92.90
65060 APC STORES, INC., DBA BUMPER TO BUMPER VACUUM TESTER 83.49
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #450 BRAKE PADS 290.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #577 IDLER PULLEY 426.36
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC AIR FILTERS 215.70
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT -648.55
65065 WENTWORTH TIRE SERVICE #659 TIRE REPAIRS 415.99
65065 WENTWORTH TIRE SERVICE #718 TIRE REPAIRS 234.00
65065 WENTWORTH TIRE SERVICE NEW TIRES 3,008.41
970 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 1,720.52
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 884.50
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 313.00
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 273.00
7710 MAJOR MAINTENANCE Total 122,904.62
600 FLEET SERVICES FUND Total 124,164.46
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62402 NISSAN MOTOR ACCEPTANCE CORP AUGUST LEASE PAYMENT 927.44
62402 NISSAN MOTOR ACCEPTANCE CORP SEPTEMBER LEASE PAYMENT 927.44
65550 HAVEY COMMUNICATIONS INC.#15 OPTICOM REPAIRS 187.00
65550 HAVEY COMMUNICATIONS INC.REBUILD 2 UNITROL SYSTEMS 217.48
7780 VEHICLE REPLACEMENTS Total 2,259.36
601 EQUIPMENT REPLACEMENT FUND Total 2,259.36
605 INSURANCE FUND
7800 RISK MANAGEMENT
780001 62130 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P. VILLAGE OF SKOKIE 11,138.16
780001 62130 DEPO INTERNATIONAL ARBITRATION HEARING 890.16
780084 62130 JEEP & BLAZER JAMES PARK & AUDIT 602,431.08
62310 NORTH SHORE ENH OMEGA EMPLOYEE TESTING 363.00
7800 RISK MANAGEMENT Total 614,822.40
7801 EMPLOYEE BENEFITS
66054 SENIORS CHOICE SENIORS CHOICE MONTHLY BILLING 1,723.21
7801 EMPLOYEE BENEFITS Total 1,723.21
605 INSURANCE FUND Total 616,545.61
Grand Total 4,677,176.60
1071 of 681
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.09.2018
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
2315.53675 VARIOUS AMBULANCE REFUNDS 3,526.36
VARIOUS VARIOUS RECTRAC REFUNDS 755.64
4,282.00
INSURANCE
VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,225,926.37
VARIOUS VARIOUS WORKERS COMP 10,226.30
VARIOUS VARIOUS CASUALTY LOSS 2,159.87
VARIOUS VARIOUS WORKERS COMP 40,478.10
VARIOUS VARIOUS CASUALTY LOSS 300.00
VARIOUS VARIOUS WORKERS COMP 39,663.28
VARIOUS VARIOUS CASUALTY LOSS 549.00
1,319,302.92
SEWER
7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11
7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75
7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70
7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08
1,056,048.64
VARIOUS
VARIOUS BMO PURCHASING CARD-JULY 2018 198,002.38
VARIOUS TWIN EAGLE NATURAL GAS-AUGUST 2018 11,242.26
209,244.64
7,266,054.80
Grand Total 7,266,054.80
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
1172 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVC/INFO TECHBIZNESSAPPS92037 CA $59.007/9/201862662 BUSINESS RETENTION/EXPANSION EVANSTON EXPLORER APP MONTHLY FEEADMIN SVC/INFO TECHASANA.COM94103CA$112.507/23/201862340 IS SUPPORT FEESMONTHLY ASANA FEEADMIN SVC/INFO TECHHELLO* HELLOFAX94105CA$94.887/23/201862340 IS SUPPORT FEESHELLOFAX MONTHLY FEEADMIN SVC/INFO TECHISSUU94301CA$19.007/24/201862340 IS SUPPORT FEESISSUU MONTHLY FEEADMIN SVCSFIRST SLICE PIE CAFE -60625IL$254.006/27/201865025 FOODCITY COUNCIL MEETING DINNERADMIN SVCSVALLI PRODUCE60202IL$123.007/3/201865025 FOODFRESH FRUIT FOR WELLNESS INITIATIVE DELIVERY TO VARIOUS WORK LOCATIONSADMIN SVCS22 - EC - LOU MALNATIS60201IL$140.957/11/201865025 FOODCITY COUNCIL MEETING DINNERADMIN SVCSTST* NEXT OF KINSHIP60201IL$14.887/18/201865025 FOODASST CMO AND ICMA FELLOW WELCOME LUNCHADMIN SVCS/311ANDYS FROZEN CUSTARD -60201IL$15.587/19/201864505 TELCOMMUNICATIONS311 APPRECIATIONADMIN SVCS/FAC MGMTCONNEXION60089IL$80.006/26/201865050 BUILDING MAINTENANCE MATERIAL OUTLET INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION60089IL$107.516/26/201865050 BUILDING MAINTENANCE MATERIAL NEW DATA SERVICE MATERIALSADMIN SVCS/FAC MGMTPARTS TOWN60101IL$566.376/26/201865050 BUILDING MAINTENANCE MATERIAL ICE MACHINE REPAIRADMIN SVCS/FAC MGMTANDERSON LOCK CO60018IL$587.956/27/201865050 BUILDING MAINTENANCE MATERIAL OFFICE KEYS FOR THIRD FLOORADMIN SVCS/FAC MGMTCONNEXION60089IL$65.666/27/201865050 BUILDING MAINTENANCE MATERIAL OUTLET INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION60089IL$67.866/27/201865050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE MATERIALSADMIN SVCS/FAC MGMTGRAINGER60045-5202 IL$75.866/27/201865050 BUILDING MAINTENANCE MATERIAL VENT COVERSADMIN SVCS/FAC MGMTGRAINGER60045-5202 IL$188.036/27/201865050 BUILDING MAINTENANCE MATERIAL CONDENSER REPAIRADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INC60201IL$10.006/27/201865050 BUILDING MAINTENANCE MATERIAL KEYS FOR FLEETADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$193.716/27/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$206.306/27/201865050 BUILDING MAINTENANCE MATERIAL DRINKING FOUNTAIN MATERIALSADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGO60608IL$154.726/27/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGO60608IL$240.006/27/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGO60608IL$494.726/27/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGO60608IL$900.006/27/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGO60608IL$1,000.006/27/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTUFIRST *LAUNDRY SVCS01887MA $164.396/27/201862225 BLDG MAINT SVCSMONTHLY MAT SERVICEADMIN SVCS/FAC MGMTABLE DISTRIBUTORS60202IL$108.616/28/201865050 BUILDING MAINTENANCE MATERIAL THEATER AC INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION60089IL$50.626/28/201865085 MINOR EQUIP & TOOLSHAND TOOL REPLACEMENTADMIN SVCS/FAC MGMTDREISILKER ELECTRIC MO60007IL$379.266/28/201865050 BUILDING MAINTENANCE MATERIAL EXHAUST FANSADMIN SVCS/FAC MGMTGOLDEN OLYMPIC RES60201IL$98.106/28/201865095 OFFICE SUPPLIESSTAFF MEETING WITH FIRE DEPARTMENTADMIN SVCS/FAC MGMTL60617IL$24.916/28/201865095 OFFICE SUPPLIESLUNCH MEETING WITH CITY OF CHICAGO FLEETADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$379.026/28/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$441.476/28/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL60654IL$89.886/28/201865050 BUILDING MAINTENANCE MATERIAL CONDENSER REPAIRADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL60654IL$620.236/28/201865050 BUILDING MAINTENANCE MATERIAL CONDENSER REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$398.806/28/201865050 BUILDING MAINTENANCE MATERIAL PLUMBING MATERIALSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$606.486/28/201865050 BUILDING MAINTENANCE MATERIAL PLUMBING STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$73.096/28/201865050 BUILDING MAINTENANCE MATERIAL EYEWASH STATION MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$10.056/28/201865085 MINOR EQUIP & TOOLSSCREWSADMIN SVCS/FAC MGMTGRAINGER60045-5202 IL$101.756/29/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTGRAINGER60045-5202 IL$32.946/29/201865085 MINOR EQUIP & TOOLSTOOLS FOR TRUCKADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$122.246/29/201865050 BUILDING MAINTENANCE MATERIAL LIGHTING POWERADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$360.606/29/201865050 BUILDING MAINTENANCE MATERIAL NOYES MATERIALSADMIN SVCS/FAC MGMTSMARTSIGN11201NY$73.806/29/201865050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE MATERIALSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$265.606/29/201865050 BUILDING MAINTENANCE MATERIAL EYEWASH STATION MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$139.636/29/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$19.936/29/201865050 BUILDING MAINTENANCE MATERIAL CAULKING FOR KITCHEN SINKADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$58.776/29/201865050 BUILDING MAINTENANCE MATERIAL PLEXI GLASSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$12.986/29/201865050 BUILDING MAINTENANCE MATERIAL PLEXI GLASSADMIN SVCS/FAC MGMTTHE SUPREME BURRITO 160202IL$13.816/29/201865095 OFFICE SUPPLIESSTAFF OT FOODADMIN SVCS/FAC MGMTTODAY S UNIFORMS60014IL$40.006/29/201865090 SAFETY EQUIPMENTSTAFF UNIFORM SHIRTSADMIN SVCS/FAC MGMT7-ELEVEN 2707060202IL$9.297/3/201865095 OFFICE SUPPLIESSTAFF OT BEVERAGESADMIN SVCS/FAC MGMTABLE DISTRIBUTORS60202IL$39.137/3/201865050 BUILDING MAINTENANCE MATERIAL CONDENSER REPAIRADMIN SVCS/FAC MGMTABLE DISTRIBUTORS60202IL$74.207/3/201865050 BUILDING MAINTENANCE MATERIAL GEOTHERMAL REPAIRADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION60126IL$109.277/3/201862225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION60126IL$113.527/3/201862225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTFIRST SLICE PIE CAFE -60201IL$32.457/3/201865095 OFFICE SUPPLIESRECOGNITION LUNCHADMIN SVCS/FAC MGMTGRAINGER60045-5202 IL$177.447/3/201865050 BUILDING MAINTENANCE MATERIAL EXHAUST FANSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE60201IL$37.227/3/201865050 BUILDING MAINTENANCE MATERIAL AC COILSADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$65.457/3/201865050 BUILDING MAINTENANCE MATERIAL OUTLET INSTALLATIONADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$57.767/3/201865050 BUILDING MAINTENANCE MATERIAL COPPER PIPEADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$609.507/3/201865050 BUILDING MAINTENANCE MATERIAL FLUSH HEADSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$609.507/3/201865050 BUILDING MAINTENANCE MATERIAL FLUSH HEADSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$914.257/3/201865050 BUILDING MAINTENANCE MATERIAL FLUSH HEADSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$914.257/3/201865050 BUILDING MAINTENANCE MATERIAL FLUSH HEADSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$13.757/3/201865050 BUILDING MAINTENANCE MATERIAL AC COILSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$103.637/3/201865050 BUILDING MAINTENANCE MATERIAL KITCHEN SINK FAUCETADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$198.727/3/201865050 BUILDING MAINTENANCE MATERIAL AC UNIT PARTSADMIN SVCS/FAC MGMTTHE HOME DEPOT 190260202IL$218.007/3/201865050 BUILDING MAINTENANCE MATERIAL GUTTER PARTSADMIN SVCS/FAC MGMTANDERSON LOCK CO60018IL$628.977/4/201865050 BUILDING MAINTENANCE MATERIAL BACK DOOR LOCKSADMIN SVCS/FAC MGMTCONNEXION60089IL$849.007/4/201865050 BUILDING MAINTENANCE MATERIAL LED RETROFITTED LIGHTINGADMIN SVCS/FAC MGMTCONNEXION60089IL$144.547/4/201865050 BUILDING MAINTENANCE MATERIAL NEW DATA SERVICE MATERIALSADMIN SVCS/FAC MGMTFOX VALLEY FIRE AND SA60124IL$505.997/4/201862225 BLDG MAINT SVCSANNUAL SPRINKLER INSPECTIONADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE60201IL$2.867/4/201865050 BUILDING MAINTENANCE MATERIAL CABLE RESTRAINTADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE60201IL$9.587/4/201865050 BUILDING MAINTENANCE MATERIAL COOLER FOR JULY 4TH HOLIDAYADMIN SVCS/FAC MGMTNORTHSHORE PHYSICIAN60201IL$101.007/4/201865090 SAFETY EQUIPMENTSAFETY RESPIRATOR TESTADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$138.917/4/201865050 BUILDING MAINTENANCE MATERIAL POWERADMIN SVCS/FAC MGMTRAIN TRADE CORP60044IL$106.287/4/201865050 BUILDING MAINTENANCE MATERIAL DOWNSPOUTS AND GUTTERSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$132.907/4/201865050 BUILDING MAINTENANCE MATERIAL HVAC AND BUILDING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$115.837/4/201865050 BUILDING MAINTENANCE MATERIAL AC COILSADMIN SVCS/FAC MGMTTHE HOME DEPOT 190260202IL$214.707/4/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTWATCO INDUSTRIAL FLO60061IL$230.507/4/201865050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$76.817/5/201865050 BUILDING MAINTENANCE MATERIAL JULY 4 SUPPLIESOctober 8, 2018Page 1 of 1173 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902 602020000 IL$83.837/5/201865050 BUILDING MAINTENANCE MATERIAL NEW DATA SERVICE MATERIALSADMIN SVCS/FAC MGMTANDERSON LOCK CO60018IL$535.827/6/201865050 BUILDING MAINTENANCE MATERIAL BOX LOCKSADMIN SVCS/FAC MGMTDOORS SYSTEMS INC60563IL$460.907/6/201862440 OVERHEAD DOOR CONTRACT COST OVERHEAD DOOR REPAIRADMIN SVCS/FAC MGMTGIGIO S60201IL$96.637/6/201865095 OFFICE SUPPLIESFLEET LUNCHEONADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQ33144FL$755.507/6/201865090 SAFETY EQUIPMENTSPILL KITSADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQ33144FL$127.877/6/201865090 SAFETY EQUIPMENTVEHICLE FIRST AID KITSADMIN SVCS/FAC MGMTJOHNSTONE SUPPLY OF NI60714IL$42.507/6/201865050 BUILDING MAINTENANCE MATERIAL RTU REPAIRADMIN SVCS/FAC MGMTSUPERIOR INDUSTRIAL SP60714IL$137.357/6/201865040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$19.927/6/201865050 BUILDING MAINTENANCE MATERIAL HOSE NOZZLEADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$75.247/6/201865050 BUILDING MAINTENANCE MATERIAL GLUE FOR WALLSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$38.917/6/201865085 MINOR EQUIP & TOOLSTOOLS FOR REPAIRSADMIN SVCS/FAC MGMTUNITES STATES FIRE PRO60045IL$1,073.257/6/201862225 BLDG MAINT SVCSFIRE SUPPRESSION PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL60654IL$25.297/9/201865050 BUILDING MAINTENANCE MATERIAL AC MATERIALSADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL60654IL$185.267/9/201865050 BUILDING MAINTENANCE MATERIAL AC MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$22.417/9/201865050 BUILDING MAINTENANCE MATERIAL JULY 4 SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$34.097/9/201865050 BUILDING MAINTENANCE MATERIAL NEW DATA SERVICE MATERIALSADMIN SVCS/FAC 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RTU REPAIRADMIN SVCS/FAC MGMTANDERSON LOCK CO60018IL$473.487/13/201865050 BUILDING MAINTENANCE MATERIAL CORES FOR PADLOCKSADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION60126IL$501.587/13/201862225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTDOORS SYSTEMS INC60563IL$588.007/13/201862440 OVERHEAD DOOR CONTRACT COST OVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTEVANSTON GLASS AND MIR60201IL$310.007/13/201862245 OTHER EQ MAINTWINDOW GLASS REPAIRADMIN SVCS/FAC MGMTEVANSTON GLASS AND MIR60201IL$930.007/13/201862245 OTHER EQ MAINTWINDOW GLASS REPAIRADMIN SVCS/FAC MGMTHOMEDEPOT.COM303390000 GA$30.797/13/201865625 FURNITURES AND FIXTURESCARPET RUNNERADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVAN60201IL$1.337/13/201865085 MINOR EQUIP & TOOLSPAINT ROLLER TOOLADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INC60201IL$16.507/13/201865050 BUILDING MAINTENANCE MATERIAL LOCK FOR LAW OFFICE CABINETADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE60201IL$15.327/13/201865050 BUILDING MAINTENANCE MATERIAL THIRD FLOOR MATERIALSADMIN SVCS/FAC 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BUILDING MAINTENANCE MATERIAL LIGHTING POWERADMIN SVCS/FAC MGMTTODAY S UNIFORMS60014IL$260.007/13/201865095 OFFICE SUPPLIESSTAFF UNIFORM SHIRTSADMIN SVCS/FAC MGMTAPL* ITUNES.COM/BILL95014CA$0.997/16/201865095 OFFICE SUPPLIESICLOUD STORAGEADMIN SVCS/FAC MGMTCONNEXION60089IL$112.997/16/201865050 BUILDING MAINTENANCE MATERIAL NEW DATA SERVICE MATERIALSADMIN SVCS/FAC MGMTNCH CORPORATION 97243875062TX$130.007/16/201862225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/FAC MGMTNCH CORPORATION 97243875062TX$130.007/16/201862225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$70.087/16/201865050 BUILDING MAINTENANCE MATERIAL AIR HANDLER REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$38.847/16/201865050 BUILDING MAINTENANCE MATERIAL NEW DATA SERVICE MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$45.947/16/201865050 BUILDING MAINTENANCE MATERIAL CEMENT WALL REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$65.957/16/201865085 MINOR EQUIP & TOOLSTOOLS FOR REPAIRADMIN SVCS/FAC MGMTABLE DISTRIBUTORS60202IL$19.787/17/201865050 BUILDING MAINTENANCE MATERIAL HEAT PUMPSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS60202IL$14.177/17/201865050 BUILDING MAINTENANCE MATERIAL TRUCK STOCKADMIN SVCS/FAC MGMTANDERSON LOCK CO60018IL$237.147/17/201865050 BUILDING MAINTENANCE MATERIAL DOOR LOCK REPLACEMENTADMIN SVCS/FAC MGMTANDERSON LOCK CO60018IL$676.237/17/201865050 BUILDING MAINTENANCE MATERIAL DOOR LOCK REPLACMENTADMIN SVCS/FAC MGMTGRAINGER60045-5202 IL$38.327/17/201865050 BUILDING MAINTENANCE MATERIAL HEAT PUMPSADMIN SVCS/FAC MGMTTHOR GUARD INC33323FL$545.417/17/201865050 BUILDING MAINTENANCE MATERIAL LIGHTING DETECTOR REPAIRADMIN SVCS/FAC MGMTABLE DISTRIBUTORS60202IL$174.207/18/201865050 BUILDING MAINTENANCE MATERIAL AIR HANDLER REPAIRADMIN SVCS/FAC MGMTNCH CORPORATION 97243875062TX$382.507/18/201862225 BLDG MAINT SVCSCHEMICAL TREATMENT FOR DRAINSADMIN SVCS/FAC MGMTOFFICEMAX/DEPOT 621260202IL$60.487/18/201865085 MINOR EQUIP & TOOLSTOOLS FOR TRUCKADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$121.787/18/201865050 BUILDING MAINTENANCE MATERIAL GARDEN LIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$18.707/18/201865040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMTMENARDS MORTON GROVE I60053IL$27.647/19/201865085 MINOR EQUIP & TOOLSREPAIR TOOLSADMIN SVCS/FAC MGMTNORTH SHORE FAUCETS60053IL$65.497/19/201865085 MINOR EQUIP & TOOLSTOOLS FOR REPAIRSOctober 8, 2018Page 2 of 1174 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/FAC MGMTPANINO S PIZZERIA OR 60202 IL $31.74 7/19/201865095 OFFICE SUPPLIESMEETING WITH SUPERVISORSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$83.657/19/201865050 BUILDING MAINTENANCE MATERIAL HOSE BIBADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$805.177/19/201865050 BUILDING MAINTENANCE MATERIAL FOUNTAIN REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$1,000.007/19/201865050 BUILDING MAINTENANCE MATERIAL FOUNTAIN REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$23.827/19/201865040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL-$36.477/19/201865050 BUILDING MAINTENANCE MATERIAL RETURNED GROUT CLEANERADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$101.887/19/201865050 BUILDING MAINTENANCE MATERIAL PAINT MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$132.057/19/201865050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$103.007/19/201865085 MINOR EQUIP & TOOLSDRILL BIT TOOLSADMIN SVCS/FAC MGMT22 - 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1252 - EVAN60201IL$53.377/23/201865050 BUILDING MAINTENANCE MATERIAL PARK PAINTADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INC60201IL$18.487/23/201865050 BUILDING MAINTENANCE MATERIAL DOOR MATERIALSADMIN SVCS/FAC MGMTSMITHEREEN PEST MANAGE60714IL$150.007/23/201862225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$37.907/23/201865050 BUILDING MAINTENANCE MATERIAL RAGS AND PUNCHESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$64.097/23/201865050 BUILDING MAINTENANCE MATERIAL PIT CLEANERADMIN SVCS/FAC MGMTTHE HOME DEPOT 190260202IL$455.397/23/201865050 BUILDING MAINTENANCE MATERIAL VINYL FLOOR TILESADMIN SVCS/FAC MGMTTHE HOME DEPOT 190260202IL-$683.107/23/201865050 BUILDING MAINTENANCE MATERIAL VINYL PLANKINGADMIN SVCS/FAC MGMTTHE HOME DEPOT 190260202IL$683.107/23/201865050 BUILDING MAINTENANCE MATERIAL FLOOR FOR BREAKROOMADMIN SVCS/FAC MGMTTHE HOME DEPOT 190260202IL-$683.107/23/201865050 BUILDING MAINTENANCE MATERIAL VINYL PLANKING RETURNADMIN SVCS/FAC MGMTTHE HOME DEPOT 190260202IL$710.227/23/201865050 BUILDING MAINTENANCE MATERIAL VINYL PLANKINGADMIN SVCS/FAC MGMTANDERSON LOCK CO60018IL$217.277/24/201865050 BUILDING MAINTENANCE MATERIAL NOYES ENTRANCEADMIN SVCS/FAC MGMTEVERLIGHTS, INC60076IL$910.007/24/201865050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTSADMIN SVCS/FAC MGMTEVERLIGHTS, INC60076IL$920.007/24/201865050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTSADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$308.007/24/201865050 BUILDING MAINTENANCE MATERIAL GARAGE DOOR SWITCH REPLACEMENTADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$1,169.857/24/201865050 BUILDING MAINTENANCE MATERIAL GATE INSTALLATIONADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$77.957/24/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTPURE ELECTRIC60645IL$425.307/24/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$71.647/24/201865050 BUILDING MAINTENANCE MATERIAL HOSE BIB INSTALLATIONADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$98.007/24/201865050 BUILDING MAINTENANCE MATERIAL PIT CLEANERADMIN SVCS/FAC MGMTSTANDARD PIPE60076IL$116.737/24/201865050 BUILDING MAINTENANCE MATERIAL MENS SHOWER REPAIRADMIN SVCS/FAC MGMTCONNEXION - EVANSTON60202IL$560.007/25/201865050 BUILDING MAINTENANCE MATERIAL VANDALISM REPAIRSADMIN SVCS/FAC MGMTRIXON CUSTOM EQUIPMENT60188IL$1,340.007/25/201862440 OVERHEAD DOOR CONTRACT COST BUILDING REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$61.587/25/201865050 BUILDING MAINTENANCE MATERIAL TOWER PARTS AND PAINTINGADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$33.807/25/201865050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902602020000 IL$32.277/25/201865050 BUILDING MAINTENANCE MATERIAL DRINKING FOUNTAINADMIN SVCS/FAC MGMTUFIRST *LAUNDRY SVCS01887MA $182.307/25/201862225 BLDG MAINT SVCSMONTHLY MAT SERVICEADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN60515IL$40.006/28/201865060 MATERIALS TO MAINTAIN AUTOSIPASS REPLENISHEDADMIN SVCS/FLEETLOUS SHOE & LUGGAGE SE60076IL$16.006/28/201865060 MATERIALS TO MAINTAIN AUTOSTOOK BOAT STRAP TO HAVE REPAIREDADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN60515IL$40.006/29/201865060 MATERIALS TO MAINTAIN AUTOSIPASS REPLENISHEDADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN60515IL$40.007/3/201865060 MATERIALS TO MAINTAIN AUTOSIPASS REPLENISHEDADMIN SVCS/FLEETIL TWY-IPASS FULFILLME60515IL$60.007/4/201865060 MATERIALS TO MAINTAIN AUTOSPAYMENT FOR ADDITIONAL TRANSPONDERSADMIN SVCS/FLEETMAVRON, INC.46580IN$166.757/9/201865060 MATERIALS TO MAINTAIN AUTOSBLOWER MOTOR #53ADMIN SVCS/FLEETHAROLD S TRUE VALUE HD60201IL$3.957/11/201865045 LICENSING/REGULATORY SUPPLIES FITTINGSADMIN SVCS/FLEETSQU*SQ *24/7 MOBILE LO60714IL$350.007/12/201865060 MATERIALS TO MAINTAIN AUTOSNEW KEY AND TUMBLER FOR VEHICLE 546ADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE62756IL$2.377/13/201865045 LICENSING/REGULATORY SUPPLIES LICENSE PLATE RENEWAL S/C #447ADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE V62756IL$2.947/13/201865060 MATERIALS TO MAINTAIN AUTOS917 TITLE REPLACEMENTADMIN SVCS/FLEET4TE*ILSECRETARYOFSTATE60630IL$125.007/13/201865060 MATERIALS TO MAINTAIN AUTOS917 TITLE REPLACEMENTADMIN SVCS/FLEET4TE*SOSINTERNET VEHICL62756IL$101.007/13/201865045 LICENSING/REGULATORY SUPPLIES #447 LICENSE PLATE RENEWALADMIN SVCS/FLEETETRAILER63385MO $570.007/13/201865060 MATERIALS TO MAINTAIN AUTOSTRAILER HITCHES FOR #643 AND 619ADMIN SVCS/FLEETIMPERIAL SUPPLIES54301WI$474.967/13/201865060 MATERIALS TO MAINTAIN AUTOSPIPE ADAPTERS, SEAL-A-SPLICE, ELBOWS ECTADMIN SVCS/FLEETMAVRON, INC.46580IN$135.007/13/201865060 MATERIALS TO MAINTAIN AUTOSPARTS FOR 52ADMIN SVCS/FLEETTHRIVEMARKETYEARLYFEE90292CA-$59.957/18/201865060 MATERIALS TO MAINTAIN AUTOSCREDIT FOR DISINFECTANTADMIN SVCS/FLEETHOLIDAY INN54914WI$216.207/19/201862295 TRAINING & TRAVELWOJO PIERCE HOTEL TRAINING APPLETON WIADMIN SVCS/FLEETKEN JONES INC01609MA $319.597/19/201865060 MATERIALS TO MAINTAIN AUTOSTRACTOR TIRES & TUBEADMIN SVCS/FLEETZORO TOOLS INC60089IL$138.567/19/201865060 MATERIALS TO MAINTAIN AUTOSGLOVES IN MULTIPLE IN 3 SIZES FOR SHOPADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN60515IL$40.007/20/201865060 MATERIALS TO MAINTAIN AUTOSI-PASS REPLENISHMENTADMIN SVCS/HUMAN RESCROWN TROPHY 5460076IL$30.006/27/201865125 OTHER COMMODITIESSERVICE PLAQUESADMIN SVCS/HUMAN RESALLEGRA MARKETING PRIN60202IL$1,775.006/29/201865125 OTHER COMMODITIESRESTOCK OF CERTIFICATE PAPER FOR EMPLOYEE SERVICE AWARDSADMIN SVCS/HUMAN RESEQF*TALX CORPORATION63146MO $38.956/29/201862160 EMPLOYMENT TESTING SERVICES EMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RESPANERA BREAD #60064560201IL$189.176/29/201862310 HR ONLY - 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BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/ADMINISTRATIONFOOD4LESS #055860202 IL $35.76 7/20/201865110 REC PROGRAM SUPPLIESART TENT CRAFT SUPPLIES FESTIVALPRCS/ADMINISTRATIONNATIONAL RECREATION &20148VA$60.007/20/201862295 TRAINING & TRAVELCPRP RENEWALPRCS/ADMINISTRATIONOTC BRANDS, INC.68137NE$101.657/20/201865110 REC PROGRAM SUPPLIESART TENT SUPPLIES FOR FESTIVALPRCS/ADMINISTRATIONAMERICAN85034-3802 WA $25.007/23/201862295 TRAINING & TRAVELAIRLINE LUGGAGE FEE DURING SEED TRAINING IN SEATTLE, WAPRCS/ADMINISTRATIONLYFT *RIDE FRI 8AM94104CA$26.147/23/201862295 TRAINING & TRAVELTRANSPORTATION DURING SEED TRAINING IN SEATTLE, WAPRCS/ADMINISTRATIONWALGREENS #261960201IL$7.987/23/201865110 REC PROGRAM SUPPLIESCREAMER FOR HOSPITALITY TENT AT FESTIVALPRCS/CHAND NEWB CNTRMIDWEST TIME REC60563IL$103.006/26/201862235 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SUPPLIESPRCS/ECOLOGY CNTRGFS STORE #191560202IL$15.887/6/201865110 REC PROGRAM SUPPLIESCAMP CRAFT SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902602020000 IL$36.877/6/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRWAL-MART #199860076IL$283.237/6/201865110 REC PROGRAM SUPPLIESECOLOGY AND ARTS CAMP SUPPLIESPRCS/ECOLOGY CNTRWAL-MART #199860076IL$32.927/6/201865110 REC PROGRAM SUPPLIESECOLOGY AND ARTS CAMP SUPPLIESPRCS/ECOLOGY CNTROTC BRANDS, INC.68137NE$72.257/9/201865110 REC PROGRAM SUPPLIESCAMP SKIT SUPPLIESPRCS/ECOLOGY CNTRPET SUPPLIES PLUS #41260202IL$32.887/9/201862490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902602020000 IL$67.967/11/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRWM SUPERCENTER #199860076IL$29.437/11/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRFISH TECH60053IL$59.927/13/201865110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGY CNTRGFS STORE #191560202IL$94.907/13/201865025 FOODCAMP SNACK AND 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MUSEUM60554IL$495.006/28/201862507 FIELD TRIPSAVIATION CAMP TRIPPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$548.806/28/201865025 FOOD1. NON FOOD ITEMS 2. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$305.736/28/201865110 REC PROGRAM SUPPLIES1. NON FOOD ITEMS 2. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRC & W MARKET AND ICE C60201IL$27.146/29/201862507 FIELD TRIPSWALKING TRIP FOR MASONPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$89.606/29/201865025 FOOD1. SUMMER NON FOOD 2. SUMMER FOOD BREAKFAST 3. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$152.656/29/201865025 FOOD1. SUMMER NON FOOD 2. SUMMER FOOD BREAKFAST 3. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$709.786/29/201865025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$23.966/29/201865110 REC PROGRAM SUPPLIES1. SUMMER NON FOOD 2. SUMMER FOOD BREAKFAST 3. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGFS STORE #191560202IL$35.007/3/201865025 FOODFOOD & ICE FOR CONCESSIONSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$27.507/3/201865025 FOOD1. BEACH DAY ICE-CREAM2. SUMMER FOOD BREAKFASTOctober 8, 2018Page 6 of 1178 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/FLEETWOOD CNTRGORDON FOOD SERVICE 49548 MI $569.84 7/3/201865025 FOOD1. BEACH DAY ICE-CREAM2. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRMEG*LEGOLAND DISCOVERY60173IL$715.407/3/201862507 FIELD TRIPSCAMP TRIPPRCS/FLEETWOOD CNTRGOODWILL RETAIL #16160202IL$6.497/4/201865110 REC PROGRAM SUPPLIESTHEATER COSTUME PIECE (COAT)PRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$457.047/5/201865025 FOOD1. SUMMER NON FOOD ITEMS2. SUMMER FOOD BREAKFAST3. CAMP COOKOUTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$333.917/5/201865025 FOOD1. SUMMER NON FOOD ITEMS2. SUMMER FOOD BREAKFAST3. CAMP COOKOUTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$134.937/5/201865110 REC PROGRAM SUPPLIES1. SUMMER NON FOOD ITEMS2. SUMMER FOOD BREAKFAST3. CAMP COOKOUTPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902602020000 IL$185.797/5/201865110 REC PROGRAM SUPPLIESGRILL FOR THE CAMPPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902602020000 IL$70.507/5/201865110 REC PROGRAM SUPPLIESTHEATRE SET BUILDING SUPPLIESPRCS/FLEETWOOD CNTRFOOD4LESS #055860202IL$28.607/6/201865110 REC PROGRAM SUPPLIESFOOD AS PROPS FOR THE PLAY TOPDOG/UNDERDOGPRCS/FLEETWOOD CNTRGAMEWORKS SCHAUMBURG60173IL$360.007/6/201862507 FIELD TRIPSTRIP DEPOSITPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$650.867/6/201865025 FOOD1. SUMMER FOOD BREAKFAST2. CAMP COOKOUTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$75.457/6/201865025 FOOD1. SUMMER FOOD BREAKFAST2. CAMP COOKOUTPRCS/FLEETWOOD CNTRLEMOI ACE HARDWARE60201IL$10.547/6/201865110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESPRCS/FLEETWOOD CNTRTARGET 0000927460202IL$6.987/6/201865110 REC PROGRAM SUPPLIESCOSTUME ITEMS FOR TOPDOG/UNDERDOGPRCS/FLEETWOOD CNTRTHE HOME DEPOT 190260202IL$267.727/6/201865110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIES FOR TOPDOG/UNDERDOGPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$47.887/9/201865025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRDOLLARTREE60202IL$2.007/10/201865110 REC PROGRAM SUPPLIESTHEATRE KITCHEN CLEANING SUPPLIESPRCS/FLEETWOOD CNTRGOODWILL RETAIL #16160202IL$2.997/10/201865110 REC PROGRAM SUPPLIESSET ITEM FOR TOPDOG/UNDERDOGPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$495.787/10/201865025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRPAPA JOHN S #101260201IL$200.007/10/201865025 FOODPIZZA FOR VOLLEYBALL PIZZA PARTYPRCS/FLEETWOOD CNTRTARGET 0003283960201IL$4.947/10/201865110 REC PROGRAM SUPPLIESLIGHT BULBS FOR SET DESIGN LIGHTING FIXTURES TOPDOG/UNDERDOGPRCS/FLEETWOOD CNTRANTONS GREENHOUSES AND60202IL$30.957/11/201865050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GARDENPRCS/FLEETWOOD CNTRDOLLARTREE60202IL$2.007/11/201865110 REC PROGRAM SUPPLIESFJT PRODUCTION PROPSPRCS/FLEETWOOD CNTRGOODWILL RETAIL #16160202IL$2.997/11/201865110 REC PROGRAM SUPPLIESFJT COSTUME/PROPSPRCS/FLEETWOOD CNTRGRAND STAGE LIGHTING60641IL$55.007/11/201865110 REC PROGRAM SUPPLIESFJT LIGHTING DIMMER PACK FOR PRODUCTION. $100 DEPOSIT RETURNED, FJT CONTACT NAME REVISEDPRCS/FLEETWOOD CNTRGUITAR WORKS60202 IL $43.00 7/11/201865110 REC PROGRAM SUPPLIESAUDIO CORDS FOR OUTDOOR SOUND SYSTEMPRCS/FLEETWOOD CNTRMICHAELS STORES 384960077IL$39.977/11/201865110 REC PROGRAM SUPPLIESCRAFT ITEMS FOR CAMPPRCS/FLEETWOOD CNTRSHORELINE GALAXY60611IL$399.007/11/201862507 FIELD TRIPSTRIP DEPOSITPRCS/FLEETWOOD CNTRTARGET 0000927460202IL$11.487/11/201865110 REC PROGRAM SUPPLIESFJT PRODUCTION SET PROPSPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902602020000 IL$3.877/11/201865110 REC PROGRAM SUPPLIESFJT SET BUILDING SUPPLIESPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$844.957/12/201865025 FOOD1. SUMMER FOOD BREAKFAST2. BREAKFAST NON FOOD3. CAMP CANDYPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$61.937/12/201865110 REC PROGRAM SUPPLIES1. SUMMER FOOD BREAKFAST2. BREAKFAST NON FOOD3. CAMP CANDYPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$10.497/12/201865110 REC PROGRAM SUPPLIES1. SUMMER FOOD BREAKFAST2. BREAKFAST NON FOOD3. CAMP CANDYPRCS/FLEETWOOD CNTRLEMOI ACE HARDWARE60201IL$12.997/12/201865110 REC PROGRAM SUPPLIESFJT COSTUME SUPPLIESPRCS/FLEETWOOD CNTRBLICK ART 800 447 189260201IL$7.987/13/201865110 REC PROGRAM SUPPLIESFJT SET PROPSPRCS/FLEETWOOD CNTRDOLLARTREE60202IL$1.007/13/201865110 REC PROGRAM SUPPLIESFJT SET PROPSPRCS/FLEETWOOD CNTRFOOD4LESS #055860202IL$14.587/13/201865025 FOODFJT FOOD FOR PRODUCTION PROPSPRCS/FLEETWOOD CNTRGAMEWORKS SCHAUMBURG60173IL$524.407/13/201862507 FIELD TRIPSCAMP TRIPPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$1,104.767/13/201865025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRPAPA JOHN S #101260201IL$31.827/13/201865025 FOODFJT CAST, CREW, VOLUNTEERS PIZZA NIGHTPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902602020000 IL$4.597/13/201865110 REC PROGRAM SUPPLIESFJT PROP SUPPLIESPRCS/FLEETWOOD CNTRDOLLARTREE60202IL$2.007/16/201865095 OFFICE SUPPLIESFJT FLASHLIGHT & BATTERIES FOR THEATRE HOUSE MANAGEMENTPRCS/FLEETWOOD CNTRGFS STORE #191560202IL$51.317/16/201865025 FOODFJT OPENING NIGHT RECEPTION FOODPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902602020000 IL$3.877/16/201865110 REC PROGRAM SUPPLIESFJT SET BUILD & PROP BUILDING SUPPLIESPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$548.217/18/201865025 FOOD1. SUMMER FOOD BREAKFAST2. MASON PARK NIGHT COOKOUTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$158.767/18/201865025 FOOD1. SUMMER FOOD BREAKFAST2. MASON PARK NIGHT COOKOUTPRCS/FLEETWOOD CNTRGUITAR CENTER #33460614IL$533.447/18/201862245 OTHER EQ MAINTREPLACEMENT AMP AND CORDS FOR GYMNASIUM SOUND SYSTEMPRCS/FLEETWOOD CNTRGUITAR WORKS60202IL$10.447/19/201865110 REC PROGRAM SUPPLIESCORDS FOR GYMNASIUM SOUND SYSTEM AMPPRCS/FLEETWOOD CNTRFOOD4LESS #055860202IL$14.587/20/201865025 FOODFJT FOOD FOR PRODUCTION PROPSPRCS/FLEETWOOD CNTRGUITAR WORKS60202IL$36.957/20/201865110 REC PROGRAM SUPPLIESFJT MUSICAL HAND PROPPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902602020000 IL$101.827/20/201865040 JANITORIAL SUPPLIESPADLOCKS/REFRIGERATOR BULBSPRCS/FLEETWOOD CNTR9175 DOMINOS PIZZA60201IL$30.477/23/201865025 FOODPIZZA FOR FJT VOLUNTEERS BUILDING & MAKING THEATRE PROPSPRCS/FLEETWOOD CNTRGFS STORE #191560202IL$329.847/23/201865025 FOODSUMMER FOR BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$26.167/23/201865025 FOODBEACH DAY ICE-CREAMPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902602020000 IL$39.947/23/201862245 OTHER EQ MAINTTAPE FOR GYM FLOOR TARPSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$20.987/24/201865025 FOODSENIOR ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$452.867/24/201865025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRPLAYITAGAINSP #1165560201IL$234.247/24/201865110 REC PROGRAM SUPPLIESCAMP ITEMSPRCS/FLEETWOOD CNTRGFS STORE #191560202IL$615.687/25/201865025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE49548MI$1,029.157/25/201865025 FOODSUMMER FOOD BREAKFASTPRCS/LEVY SEN CNTRBANKSUPPLIES ACQUISITI48111MI$165.346/27/201865095 OFFICE SUPPLIESDEPOSIT BAGS FOR DAILY BATCHESPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO60007IL$760.356/28/201865110 REC PROGRAM SUPPLIESSUPPLIES FOR CLAY CLASSESPRCS/LEVY SEN CNTRILLINOIS FOOD RETA60148IL$190.006/29/201862295 TRAINING & TRAVELTIM CARTER'S FOOD MANAGER CERTIFICATION CLASSPRCS/LEVY SEN CNTRTHE WEBSTAURANT STORE17602PA$65.147/3/201865025 FOODSUPPLIES FOR THE KITCHEN'S CONGREGATE PROGRAMPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902602020000 IL$9.527/6/201865110 REC PROGRAM SUPPLIESEXTRA KEYS FOR FRONT DOOR ADA BUTTON AND KITCHEN CABINETPRCS/LEVY SEN CNTRBROADWAY IN CHICAGO60602IL$570.007/13/201862507 FIELD TRIPSHELLO DOLLY FIELD TRIP FOR SENIORSPRCS/LEVY SEN CNTRLAKE GENEVA CRUISE53147WI-$139.267/13/201862507 FIELD TRIPSREFUND FOR EXTRA TICKETSPRCS/LEVY SEN CNTRSAMSCLUB #644460202IL$43.387/13/201865110 REC PROGRAM SUPPLIESSAMS CLUB - WATER, CANDY FOR TRIPPROGRAM BINDERSPRCS/LEVY SEN CNTRSQU*SQ *IXIA FLOWERS60202IL$60.007/13/201865110 REC PROGRAM SUPPLIESFLOWERS FOR STAFF MEMBER IN HOSPITALPRCS/LEVY SEN CNTRGFS STORE #191560202IL$52.867/16/201865110 REC PROGRAM SUPPLIESKITCHEN SUPPLIES, WATER COOLER, DISPOSABLE APRONSPRCS/LEVY SEN CNTRDUNKIN #300729 Q3560659IL$54.967/20/201865110 REC PROGRAM SUPPLIESBREAKFAST FOR FARMERS MARKET VOLUNTEERSPRCS/LEVY SEN CNTRGFS STORE #191560202IL$164.487/20/201865025 FOODICE CREAM SOCIAL SUPPLIESPRCS/LEVY SEN CNTRMAXI-AIDS 800-522-629411735NY$47.807/20/201865025 FOODADA SILVERWEAR PER AGE OPTIONS GRANT REQUIREMENTSPRCS/LEVY SEN CNTR1000BULBS.COM75041TX$158.307/25/201865050 BUILDING MAINTENANCE MATERIAL LIGHTBULBS FOR CENTERPRCS/LEVY SEN CNTRILLINOIS FOOD RETA60148IL$190.007/25/201862295 TRAINING & TRAVELFOOD SANITATION CLASSPRCS/NOYES CNTROFFICE DEPOT #51060201IL$34.156/28/201865110 REC PROGRAM SUPPLIESART SUPPLIESPRCS/NOYES CNTRWALGREENS #1536460202IL$27.546/28/201865110 REC PROGRAM SUPPLIESMORE CLEANING SUPPLIES FOR ROYCEMOREPRCS/NOYES CNTRBLICK ART 800 447 189260201IL$131.507/4/201865110 REC PROGRAM SUPPLIESARTS SUPPLIES FOR CAMPSPRCS/NOYES CNTRINT*IN *GOOD NEWS LAUN60201IL$34.397/4/201862490 OTHER PROGRAM COSTSWASHING ZOMBIE CLOTHES FROM ATTACKPRCS/NOYES CNTRART INST - MUSEUM EDUC60603IL$100.007/5/201862507 FIELD TRIPSIMMERSION/TASTE FIELD TRIPPRCS/NOYES CNTRWALGREENS #103360091IL$71.967/6/201865110 REC PROGRAM SUPPLIESBUTTON BATTERIES FOR STEM PROJECTPRCS/NOYES CNTRMEDIEVAL TIMES SCHA TI60195IL$458.577/10/201862507 FIELD TRIPSROYALS, NOBLES AND KNIGHTS CAMP FIELD TRIPPRCS/NOYES CNTRCHINATOWN MUSEUM FOUND60616-1904 IL$75.007/13/201862507 FIELD TRIPSMYSTICAL ARTS TOUR CAMP FIELD TRIPOctober 8, 2018Page 7 of 1179 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/NOYES CNTREXPRESS PRESS65802 MO $81.00 7/13/2018 65020 CLOTHINGEXTRA STAFF SHIRTSPRCS/NOYES CNTRVOGUE FABRICS INC60202 IL $31.92 7/13/201865110 REC PROGRAM SUPPLIESPIRATE CAMP SUPPLIESPRCS/NOYES CNTRD AND D FINER FOODS60201IL$9.777/18/201865110 REC PROGRAM SUPPLIESSLIME MAKING SUPPLIES FOR CAMPPRCS/NOYES CNTRMUSEUM OF SCIENCE & IN60637IL$1,169.007/18/201862507 FIELD TRIPSIMMERSION CAMP TRIP TO SEE PIXAR EXHIBITPRCS/NOYES CNTRNATIONAL HELLENIC MU60661IL$80.007/18/201862507 FIELD TRIPSFIELD TRIP MARVELOUS TOUR CAMPPRCS/NOYES CNTRTARGET 0000927460202IL$333.887/20/201865110 REC PROGRAM SUPPLIESCRAFT TENT SUPPLIES FOR FESTIVALPRCS/NOYES CNTRTHE HOME DEPOT #1902602020000 IL-$1.587/20/201865050 BUILDING MAINTENANCE MATERIAL REFUNDPRCS/NOYES CNTRTHE HOME DEPOT #1902602020000 IL$2.377/20/201865050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT #1902602020000 IL$25.617/20/201865110 REC PROGRAM SUPPLIESPAINT FOR FESTIVAL MARKINGSPRCS/NOYES CNTRGFS STORE #191560202IL$84.077/23/201865025 FOODWATER/CUPS FOR FESTIVAL ENTERTAINERSPRCS/NOYES CNTRTHE HOME DEPOT #1902602020000 IL$76.587/23/201865110 REC PROGRAM SUPPLIESPLYWOOD TO LEVEL FIELD PERFORMANCE STAGEPRCS/NOYES CNTRBLICK ART 800 447 189260201IL$14.957/24/201865110 REC PROGRAM SUPPLIESLANYARD SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #055860202IL$5.776/26/201865110 REC PROGRAM SUPPLIESFOOD SUPPLIES FOR SCIENCEPRCS/RBT CROWN CNTRMICHAELS STORES 384960077IL$557.426/26/201865110 REC PROGRAM SUPPLIESART AND CRAFT SUPPLIES FOR CAMPSPRCS/RBT CROWN CNTRCENTURY THEATRES 43960201IL$132.006/27/201862507 FIELD TRIPSTWEEN SCENE CAMP FIELD TRIPPRCS/RBT CROWN CNTRPARTY CITY60077IL$83.666/27/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRBB *KOHL CHILDREN S M.60026IL$252.006/29/201862507 FIELD TRIPSFIELD TRIP FOR PRESCHOOLPRCS/RBT CROWN CNTRACT SCHAUMBURGPDIS60193IL$50.007/3/201862507 FIELD TRIPSWATER PARK DEPOSITPRCS/RBT CROWN CNTRFOOD4LESS #055860202IL$79.747/3/201865025 FOODGROCERIES FOR COOKING PROJECTSPRCS/RBT CROWN CNTRSQU*SQ *EVANSTON CHICK60201IL$127.487/3/201865025 FOODCOUNSELOR REWARDPRCS/RBT CROWN CNTRGFS STORE #191560202IL$319.977/4/201865025 FOODFOOSERVICE SUPPLIESPRCS/RBT CROWN CNTRMICHAELS STORES 384960077IL$247.577/4/201865110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPSPRCS/RBT CROWN CNTRWIX.COM*26808950294158CA$8.007/5/201865110 REC PROGRAM SUPPLIESWEBSITE DOMAIN HOST PAYMENTPRCS/RBT CROWN CNTRFASTSIGNS 10060160712IL$296.507/6/201862205 ADVERTISINGADVERTISE BANNERPRCS/RBT CROWN CNTRFOOD4LESS #055860202IL$50.737/6/201865025 FOODCAMP FOODPRCS/RBT CROWN CNTRMONKEY ISLAND60160IL$1,166.767/6/201862507 FIELD TRIPSFIELD TRIP FOR ALL 4 CAMPSPRCS/RBT CROWN CNTRBEST BUY 0000313760202IL$14.977/10/201865110 REC PROGRAM SUPPLIESCONNECTOR FOR SOUND SYSTEM IN RINKPRCS/RBT CROWN CNTRFOOD4LESS #055860202IL$29.997/11/201865025 FOODGROCERIES FOR COOKING PROJECTSPRCS/RBT CROWN CNTRONLINE PHOTO ORDER94025CA$90.007/11/201865110 REC PROGRAM SUPPLIESPHOTOS TOI NATIONAL COMPETITIONPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW60026IL$345.007/12/201862507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRREDBOX *DVD RENTAL60181IL$1.757/12/201865110 REC PROGRAM SUPPLIESMOVIE RENTAL REWARD FOR CAMPPRCS/RBT CROWN CNTRTARGET 0000927460202IL$245.997/12/201865110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPSPRCS/RBT CROWN CNTRLITTLE BEANS CAFE EVAN60202IL$240.007/13/201862507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRWALGREENS #421860202IL$45.347/13/201865025 FOODFOOD SERVICE SUPPLIESPRCS/RBT CROWN CNTRWAL-MART #281660714IL$113.637/13/201865110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902602020000 IL$30.237/16/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL MATERIALS FOR FACILITYPRCS/RBT CROWN CNTRLEARN TO SKATE USA80906CO $56.667/19/201865110 REC PROGRAM SUPPLIESCLASS BADGESPRCS/RBT CROWN CNTRWALGREENS #421860202IL$30.007/19/201865110 REC PROGRAM SUPPLIESREWARDS FOR CAMPPRCS/RBT CROWN CNTRGFS STORE #191560202IL$293.277/20/201865025 FOODCAMP SHOW FOODPRCS/RBT CROWN CNTROAKTON COMMUNITY CENTE60076IL$200.007/20/201862507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRS&S WORLDWIDE-ONLINE06415CT$19.997/20/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #055860202IL$66.957/25/201865025 FOODGROCERIES FOR COOKING PROJECTSPRCS/RECREATIONLIFEGUARD STORE - ONLI61761IL$109.506/26/201865090 SAFETY EQUIPMENTSUNSCREENPRCS/RECREATIONMICHAELS STORES 384960077IL$13.116/27/201865110 REC PROGRAM SUPPLIESSIDEWALK CHALK FOR PRE SCHOOLPRCS/RECREATIONWAL-MART #148960061IL$83.306/27/201865110 REC PROGRAM SUPPLIESSPUD CLUB SUPPLIESPRCS/RECREATIONWEST MARINE #130560642IL$203.766/27/201865110 REC PROGRAM SUPPLIESFUEL TREATMENT, MOLD RELEASE, HOGTIESPRCS/RECREATIONS&S WORLDWIDE-ONLINE06415CT$551.706/28/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONDOLLAR TREE60053IL$24.006/29/201865110 REC PROGRAM SUPPLIESDECORATIONS FOR THE MARKETPRCS/RECREATIONDOLLAR TREE60645IL$25.006/29/201865110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONDOLLARTREE60202IL$4.006/29/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONFIVE WISHES32301FL$60.006/29/201862295 TRAINING & TRAVELFIVE WISHES FOR COMMUNITY EDUCATION PRESENTATIONS AND OLDER ADULTSPRCS/RECREATIONJEWEL-OSCO60202IL$114.506/29/201865025 FOODCAKE FOR PARENT'S NIGHTPRCS/RECREATIONMICHAELS STORES 104060657IL$86.166/29/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONNOR*NORTHERN TOOL55337MN $129.996/29/201865110 REC PROGRAM SUPPLIESCART AND SAFETY BARRICADESFOR THE MARKETPRCS/RECREATIONOFFICE DEPOT #51060201IL$110.716/29/201865095 OFFICE SUPPLIESSUPPLIES FOR SPECIAL NEEDS CAMPERSPRCS/RECREATIONJEWEL-OSCO60202IL$3.987/3/201865025 FOODCANDY FOR CAMPPRCS/RECREATIONJEWEL-OSCO60202IL$22.477/3/201865110 REC PROGRAM SUPPLIESPLATES AND CUPS FOR PARENT'S NIGHTPRCS/RECREATIONTHE HOME DEPOT #1902602020000 IL$20.497/3/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONTHE HOME DEPOT #1902602020000 IL$29.947/3/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONBP#8975070SKOKIE BPQPS60076IL$2.197/4/201865110 REC PROGRAM SUPPLIESPARK CAMP SUPPLIESPRCS/RECREATIONDOLLARTREE60202IL$38.007/4/201865110 REC PROGRAM SUPPLIESSUPPLIES FOR LET'S PLAY TRAILERPRCS/RECREATIONTHE HOME DEPOT #1902602020000 IL$150.897/4/201865085 MINOR EQUIP & TOOLSBATTERIES, TAPE, HOOKSPRCS/RECREATIONDOLLAR TREE60053IL$9.007/5/201865110 REC PROGRAM SUPPLIESBALLOONS FOR THE PARADEPRCS/RECREATIONDOLLARTREE60202IL$20.007/5/201865110 REC PROGRAM SUPPLIESHEADBAND & PINWHEELSPRCS/RECREATIONJEWEL-OSCO60202IL$13.277/5/201865110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONMCDONALD S F10160025IL$9.007/5/201865110 REC PROGRAM SUPPLIESICE FOR THE PARADEPRCS/RECREATIONJEWEL-OSCO60202IL$7.987/6/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONJEWEL-OSCO60202IL$10.317/6/201865110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONNOR*NORTHERN TOOL55337MN $319.957/6/201865110 REC PROGRAM SUPPLIESBARRIICADES AND CARTPRCS/RECREATIONOFFICEMAX/DEPOT 621260202IL$21.797/6/201862295 TRAINING & TRAVELBANKER BOXES FOR FILE STORAGEPRCS/RECREATIONCLASSIC BOWL60053IL$104.007/9/201862507 FIELD TRIPSSPECIAL RECREATION BOWLING PROGRAMPRCS/RECREATIONHM.COM10011NY$72.887/9/201865110 REC PROGRAM SUPPLIESDISPUTED CHARGEPRCS/RECREATIONJEWEL-OSCO60202IL$27.697/9/201865025 FOODCANDY FOR CAMPPRCS/RECREATIONJEWEL-OSCO60202IL$93.197/9/201865025 FOODREFRESHMENTS FOR MEMORY CAFE AND VOLUNTEER OMBUDSMAN TRAININGPRCS/RECREATIONJEWEL-OSCO60202IL$19.757/9/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONJEWEL-OSCO60202IL$23.357/9/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONCENTURY THEATRES 43960201IL$52.087/10/201862507 FIELD TRIPSADMISSION TICKETS FOR CAMP GROUPS TO SEE DOLLAR MOVIEPRCS/RECREATIONSERVICE SANITATION46406IN$235.007/10/201865110 REC PROGRAM SUPPLIESPORT A POTTY RENTALPRCS/RECREATIONANNAPOLIS PERFORMANCE21403MD $29.757/11/201865110 REC PROGRAM SUPPLIESREPLACEMENT SPRINGSPRCS/RECREATIONWEST MARINE #40095076CA$71.947/11/201865110 REC PROGRAM SUPPLIESLEASHES FOR SUP'SPRCS/RECREATIONJEWEL-OSCO60202IL$6.597/12/201865110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RECREATIONWWW.NEWEGG.COM91748CA$39.357/12/201865095 OFFICE SUPPLIESPERIPHERAL FOR RECTRAC POS SALES SYSTEMPRCS/RECREATIONCROWLEY MARINE, INC80220CO $31.167/13/201865110 REC PROGRAM SUPPLIESSPRINGS, CLIPS FOR HOBIEOctober 8, 2018Page 8 of 1180 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/RECREATIONEMERGENCY MEDICAL PROD 94043 OH $272.497/13/201865075 MEDICAL & LAB SUPPLIESFIRST AID SUPPLIESPRCS/RECREATIONYO FRESH60202IL$24.757/13/201865025 FOODSNACKS FOR CAMPERSPRCS/RECREATIONCLASSIC BOWL60053IL$104.007/16/201862507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONTHE HOME DEPOT #1902602020000 IL$129.947/16/201862490 OTHER PROGRAM COSTSPLIERS, FILES, SILICONEPRCS/RECREATIONWEST MARINE #40095076CA$119.907/16/201865110 REC PROGRAM SUPPLIESSUP PADDLESPRCS/RECREATIONWEST MARINE #40095076CA$339.027/16/201865110 REC PROGRAM SUPPLIESSUP PADDLES, LEASHES KAYAK PADDLESPRCS/RECREATIONCENTURY THEATRES 43960201IL$70.687/18/201862507 FIELD TRIPSADMISSION TO DOLLAR MOVIE FOR CAMP GROUPSPRCS/RECREATIONJEWEL-OSCO60202IL$4.297/18/201865110 REC PROGRAM 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THEATERPUBLIC WORKS AGENCYJC LICHT - 1252 - EVAN60201IL$262.397/19/201865085 MINOR EQUIP & TOOLSPAINT FOR STREET LIGHTS/TRAFFIC SIGNALSPUBLIC WORKS/PLAN-ENGSSPC15222PA$25.007/13/201865010 BOOKS, PUBLICATIONS, MAPSCOMMERCIAL BLAST CLEANING BOOKPUBLIC WORKS/PLAN-ENGTRIBUNE PUBLISHING COM75067TX$83.787/13/201862205 ADVERTISINGLEGAL ADVERTISEMENT IN PIONEER PRESS EVANSTON REVIEW FOR BLI HEARINGPUBLIC WORKS/PLAN-ENGTRIBUNE PUBLISHING COM75067TX$61.967/17/201862461 SEWER MAINTENANCE CONTRACTS PUBLIC NOTICE OF STORMWATER MANAGEMENT PLANPUBLIC WORKS/PLAN-ENGAMERICAN WATER WORKS A60174IL$60.007/20/201862295 TRAINING & TRAVELAWWA CONFERENCEPUBLIC WORKS/PLAN-ENGOFFICE DEPOT #51060201IL$12.097/23/201865095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/PLAN-ENGWWW.NORTHERNSAFETY.COM13340NY$40.807/25/201865090 SAFETY EQUIPMENTSAFETY SUPPLIES FOR ENGINEERING STAFFPUBLIC WORKS/SERVICEREHRIG PACIFIC COMPANY90058-4401 CA$1,200.006/27/201865625 FURNITURES AND FIXTURES65 GALLON RECYCLING LIDS FOR RESIDENT CART REPAIRSPUBLIC WORKS/SERVICEREHRIG PACIFIC COMPANY90058-4401 CA$1,300.006/27/201865625 FURNITURES AND FIXTURES95 GALLON YARD WASTE LIDS FOR RESIDENT PURCHASESPUBLIC WORKS/SERVICEREINDERS - SUSSEX CS53089WI$91.876/27/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL 3280 PARTSPUBLIC WORKS/SERVICESERVICE SANITATION46406IN$225.006/28/201862415 DEBRIS/REMOVAL CONTRACTUAL COST PORTA POTTIES - EVANSTON RECYCLES EVENTPUBLIC WORKS/SERVICETRAFFIC CONTROL AND PR60185IL$1,150.006/28/201865115 TRAFFIC CONTROL SUPPLIESBARRICADE RENTAL FOR ARTISAN SUMMER FEST SPECIAL EVENT (FORMERLY FOUNTAIN SQUARE ART FESTIVAL)PUBLIC WORKS/SERVICEVANDJ LANDSCAPING/SVCS 60077 IL $78.996/28/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 CYCLE MIX, BAR OILPUBLIC WORKS/SERVICEARLINGTON POWER EQUIPM60074IL$92.766/29/201865085 MINOR EQUIP & TOOLSEQUIPMENT MAINTENANCEPUBLIC WORKS/SERVICEARLINGTON POWER EQUIPM60074IL$242.596/29/201865085 MINOR EQUIP & TOOLSEQUIPMENT MAINTENANCEPUBLIC WORKS/SERVICEREINDERS - SUSSEX CS53089WI$53.066/29/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL 3280 PARTSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$112.256/29/201865085 MINOR EQUIP & TOOLSWATER PUMPPUBLIC WORKS/SERVICETHE HOME DEPOT 190260202IL$224.826/29/201865085 MINOR EQUIP & TOOLSDRILLOctober 8, 2018Page 9 of 1181 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PUBLIC WORKS/SERVICETRANSEND INC60653 IL $244.52 6/29/2018 65625 FURNITURES AND FIXTURES STREET CLEANING SIGNSPUBLIC WORKS/SERVICEOFFICE DEPOT #51060201 IL $25.77 7/3/201865095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICEPAYPAL *ILLINOISCHA95131CA$47.007/3/201862295 TRAINING & TRAVELILSTA MEMBERSHIP RENEWALPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$65.387/3/201862199 PRK MAINTENANCE & FURNITUR REPLACE SPRINKLER HOSESPUBLIC WORKS/SERVICETHE HOME DEPOT 190260202IL$213.527/3/201865625 FURNITURES AND FIXTURESSUPPLIES FOR STREET CLEANING SPECIAL POSTINGS, WASP SPRAY FOR WASTE DRIVERSPUBLIC WORKS/SERVICEILLINOIS ARBORIST ASSN53104WI$220.007/4/201862295 TRAINING & TRAVELILLINOIS ARBORIST RECERTIFICATIONPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$172.647/4/201865085 MINOR EQUIP & TOOLSBATTERIES, GLOVES, CABLE TIESPUBLIC WORKS/SERVICEGIGIO S60201IL$193.407/9/201865055 MATERIALS TO MAINTAIN IMPROVEMENTS LUNCH FOR STAFF - EVANSTON RECYCLES EVENTPUBLIC WORKS/SERVICEJEWEL-OSCO60202IL$42.737/9/201862415 DEBRIS/REMOVAL CONTRACTUAL COST BREAKFAST FOR STAFF - EVANSTON RECYCLES EVENTPUBLIC WORKS/SERVICESERVICE SANITATION46406IN-$225.007/10/201862415 DEBRIS/REMOVAL CONTRACTUAL COST REFUND - PORTA POTTIES EVANSTON RECYCLES EVENTPUBLIC WORKS/SERVICELOWES #01748*60712IL$39.527/11/201865005 AGRI/BOTANICAL SUPPLIESPESTICIDEPUBLIC WORKS/SERVICEPAYPAL *ILLINOISCHA95131CA$94.007/11/201862295 TRAINING & TRAVELTURF SEMINAR/TRAININGPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$119.767/12/201862415 DEBRIS/REMOVAL CONTRACTUAL COST BAGS FOR COLLECTIVE RESOURCES - PLASTIC FILM COLLECTIONPUBLIC WORKS/SERVICECONNEXION60089IL$214.227/13/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL HAND TOOLS, ELECTRICAL TAPEPUBLIC WORKS/SERVICEEVANSTON LUMBER60202IL$140.607/13/201862199 PRK MAINTENANCE & FURNITUR REPLACE BENCH/FENCE REPAIRPUBLIC WORKS/SERVICELEMOI ACE HARDWARE60201IL$4.007/13/201865085 MINOR EQUIP & TOOLSNUTS AND BOLTSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$90.657/13/201862199 PRK MAINTENANCE & FURNITUR REPLACE SPRINKLER HOSESPUBLIC WORKS/SERVICELEMOI ACE HARDWARE60201IL$4.787/17/201865085 MINOR EQUIP & TOOLSPIPE STRAPPUBLIC WORKS/SERVICEARLINGTON POWER EQUIPM60074IL$607.657/18/201865090 SAFETY EQUIPMENTFORESTRY SAFETY EQUIPMENTPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN60076IL$27.007/18/201865005 AGRI/BOTANICAL SUPPLIESTORPEDO SANDPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$143.107/20/201862199 PRK MAINTENANCE & FURNITUR REPLACE CLEANING/GARDENING SUPPLIESPUBLIC WORKS/SERVICEEVANSTON LUMBER60202IL$115.207/23/201862199 PRK MAINTENANCE & FURNITUR REPLACE ARBORETUM BENCHPUBLIC WORKS/SERVICEJACKS SMALL ENGINES &21084MD $33.307/23/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL LEVER, CLAMPPUBLIC WORKS/SERVICEVANDJ LANDSCAPING/SVCS60077IL$48.007/23/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 CYCLE MIXPUBLIC WORKS/SERVICEEREPLACEMENTPARTS.COM34238FL$61.537/24/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL MAGNETO - PARTS FOR ICE EDGER CROWN CENTERPUBLIC WORKS/SERVICEILLINOIS ARBORIST ASSN53104WI$220.007/24/201862295 TRAINING & TRAVELTREE RISK ASSESSMENT QUALIFICATION RENEWAL COURSE FEEPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$11.397/25/201862199 PRK MAINTENANCE & FURNITUR REPLACE BENCH SUPPLIES, CAUTION TAPEPUBLIC WORKS/SERVICETHE HOME DEPOT #1902602020000 IL$77.117/25/201862199 PRK MAINTENANCE & FURNITUR REPLACE BENCH, ARBORETUM SUPPLIESPUBLIC WORKS/WTR PRODBEST BUY 0000313760202IL$49.996/26/201865085 MINOR EQUIP & TOOLSANALOG/DIGITAL SWITCH.PUBLIC WORKS/WTR PRODCOVERALLSDI35209AL$119.946/26/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL TYVEK COVERALLS.PUBLIC WORKS/WTR PRODLAB DEVELOPMENT60089IL$2,161.846/26/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL48" ELECTRIC WIRE FOR INTAKE HEATER. TAX CHARGED IN ERROR WILL BE CREDITED ON NEXT MONTH'S STATEMENTPUBLIC WORKS/WTR PRODGRAINGER60045-5202 IL $97.766/27/201865050 BUILDING MAINTENANCE MATERIAL PIPE FITTINGS.PUBLIC WORKS/WTR PRODLEE JENSEN SALES60014IL$1,375.006/27/201865090 SAFETY EQUIPMENTAIR MONITORS.PUBLIC WORKS/WTR PRODLEE JENSEN SALES60014IL$1,869.306/27/201865090 SAFETY EQUIPMENTAIR MONITORS.PUBLIC WORKS/WTR PRODLURVEY LANDSCAPE -60016IL$295.906/27/201865055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT.PUBLIC WORKS/WTR PRODPAYPAL *MSF816495131CA$441.756/27/201862210 PRINTINGPRINTING OF DOORHANGER NOTICES: 48-HR, 45 DAY AND IMPORTANT.PUBLIC WORKS/WTR PRODRUSSO POWER - HAINESVI60030IL$313.946/28/201865085 MINOR EQUIP & TOOLSGRASS SEED.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANY60504IL$1,688.266/28/201865055 MATERIALS TO MAINTAIN IMPROVEMENTS PLASTIC POLYETHELYNE PIPE AND FITTINGS.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANY60504IL$2,115.006/28/201865055 MATERIALS TO MAINTAIN IMPROVEMENTS MJ FITTINGS.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANY60504IL$515.506/28/201865080 MERCHANDISE FOR RESALE1.5" 45S VALVES.PUBLIC WORKS/WTR PRODB&H PHOTO 800-606-69610001NY$43.486/29/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL CELL PHONE CHARGERS.PUBLIC WORKS/WTR PRODDISPLAYS2GO02720MA $77.606/29/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL LICENSE HOLDERS.PUBLIC WORKS/WTR PRODNORTHSIDE SALES/PELICA72117AR$215.676/29/201865090 SAFETY EQUIPMENTFALL RESTRAINT HARNESS.PUBLIC WORKS/WTR PRODPAYPAL *MSF816495131CA$157.256/29/201862210 PRINTINGPRINTING OF DOORHANGER NOTICES: ENGINEERING.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM11747NY$65.456/29/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #1902602020000 IL$20.846/29/201865050 BUILDING MAINTENANCE MATERIAL EXTENSION CORD.PUBLIC WORKS/WTR PRODXYL DEWATERING08014NJ$910.006/29/201865085 MINOR EQUIP & TOOLSDEWATERING PUMP.PUBLIC WORKS/WTR PRODXYL DEWATERING08014NJ$2,092.816/29/201865085 MINOR EQUIP & TOOLS2" TRASH PUMPS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM11747NY$150.627/3/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #1902602020000 IL$26.687/3/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRIC OUTLET FOR CAMERA TRUCK.PUBLIC WORKS/WTR PRODGRAINGER60045-5202 IL$169.087/4/201865040 JANITORIAL SUPPLIESTOILET TISSUE.PUBLIC WORKS/WTR PRODGRAINGER60045-5202 IL$171.287/4/201865040 JANITORIAL SUPPLIESPAPER TOWELS.PUBLIC WORKS/WTR PRODNOR*NORTHERN TOOL55337MN $165.987/4/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL INDUSTRIAL GAS CANS.PUBLIC WORKS/WTR PRODZORO TOOLS INC60089IL$176.767/5/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTERS.PUBLIC WORKS/WTR PRODWAUKEGAN STEEL60085IL$1,360.787/6/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL STOCK.PUBLIC WORKS/WTR PRODZIEBELL WATER SERVI60007IL$428.217/6/201865055 MATERIALS TO MAINTAIN IMPROVEMENTS 2" CC X 2" FIP CORPORATION STOP (FOR THE PUMPING DIVISION).PUBLIC WORKS/WTR PRODGRAINGER60045-5202 IL$63.707/10/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL FIRE EXTINGUISHER TAGS, AND TEFLON TAPE.PUBLIC WORKS/WTR PRODAMERICAN WATER WORKS A60174IL$36.007/12/201862295 TRAINING & TRAVELISAWWA SEMINAR: UNDERSTANDING ELECTRICAL DRAWINGS FOR JORGE ROSALES.PUBLIC WORKS/WTR PRODLEE JENSEN SALES60014IL$605.007/12/201865090 SAFETY EQUIPMENTLIFTING CHAINS.PUBLIC WORKS/WTR PRODMETAL SUPERMARKETS NIL60174IL$527.507/12/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL STOCK.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM11747NY$59.707/12/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/WTR PRODGRAINGER60045-5202 IL$239.147/13/201865040 JANITORIAL SUPPLIESTRASH BAGS, AND PAPER TOWELS.PUBLIC WORKS/WTR PRODSAF-T-GARD INTERNATION94043IL$68.497/13/201865090 SAFETY EQUIPMENTELECTRIC SAFETY GLOVE INSPECTION/TESTING.PUBLIC WORKS/WTR PRODTFS*FISHER SCI CSA60133IL$270.297/13/201865075 MEDICAL & LAB SUPPLIESEC MEDIUM W/MUG.PUBLIC WORKS/WTR PRODZORO TOOLS INC60089IL$42.067/13/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERY.PUBLIC WORKS/WTR PRODAMERICAN75261TX$20.167/16/201862295 TRAINING & TRAVELAIRLINE FEE FOR NEPTUNE TRAINING CONFERENCE IN SEPTEMBER IN FT. LAUDERDALE, FL.PUBLIC WORKS/WTR PRODAMERICAN75261TX$242.407/16/201862295 TRAINING & TRAVELAIRLINE TICKET FOR NEPTUNE TRAINING CONFERENCE IN SEPTEMBER IN FT. LAUDERDALE, FL.PUBLIC WORKS/WTR PRODLEE JENSEN SALES60014 IL $2,089.50 7/16/2018 65090 SAFETY EQUIPMENTGAS MONITORS AND CALIBRATION SET UP.PUBLIC WORKS/WTR PRODTFS*FISHER SCI CSA60133IL$240.357/16/201865075 MEDICAL & LAB SUPPLIESPH PROBE MICRO.PUBLIC WORKS/WTR PRODTFS*FISHER SCI HUS77038TX$429.217/16/201865075 MEDICAL & LAB SUPPLIESPETRI DISHES, STIR PLATE FOR DED TESTING - FORESTRY.PUBLIC WORKS/WTR PRODGRAINGER60045-5202 IL$129.877/17/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL CRANKCASE VENT TUBING FOR #6 HIGH LIFT ENGINE.PUBLIC WORKS/WTR PRODNORTH SHORE UNIFORM IN60076IL$359.357/18/201865020 CLOTHINGUNIFORMS: POLO SHIRTS FOR THE FIELD SUPERVISOR, PLUMBING INSPECTOR AND SUMMER YOUTH EMPLOYEE.PUBLIC WORKS/WTR PRODTFS*FISHER SCI CSA60133 IL $124.27 7/18/2018 65075 MEDICAL & LAB SUPPLIES FLUORIDE STDS 1 & 10 PPM.PUBLIC WORKS/WTR PRODMETAL SUPERMARKETS NIL 60174 IL$518.767/19/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL STOCK.PUBLIC WORKS/WTR PRODNALCO CROSSBOW WATER60425IL$274.007/20/201865075 MEDICAL & LAB SUPPLIESTANKS AND FILTERS FOR DEIONIZED WATER.PUBLIC WORKS/WTR PRODTHERMO/CENSE, INC.60047IL$108.397/20/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARE FD GAUGE.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANY60504IL$626.107/20/201865080 MERCHANDISE FOR RESALE2" AND 1.5" CORPORATION STOPSPUBLIC WORKS/WTR PRODWATER RESOURCES INCORP601200000 IL$75.007/20/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER REGISTER HEAD.PUBLIC WORKS/WTR PRODZORO TOOLS INC60089IL$119.747/20/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL DETERGENT AND SPRAY GALVANIZE.PUBLIC WORKS/WTR PRODZIEBELL WATER SERVI60007IL$285.287/23/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLANGE, GASKET, BOLTS AND NUTS FOR THE FILTRATION DIVISION.October 8, 2018Page 10 of 1182 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PUBLIC WORKS/WTR PRODJOHN M. ELLSWORTH CO., 53224 WI $156.28 7/25/201865070 OFFICE/OTHER EQ TO MAINTN MATERIAL FIRE HOSE NOZZLES.PUBLIC WORKS/WTR PRODLEE JENSEN SALES60014IL$1,774.507/25/201865090 SAFETY EQUIPMENTTOXIC GAS DETECTORS (2).PUBLIC WORKS/WTR PRODPANERA BREAD #60064560201IL$137.057/25/201862295 TRAINING & TRAVELLUNCH FOR TEN PEOPLE FOR CMMS TRAINING.JULY 2018 ALL OTHER TOTAL$198,002.38SUMMARY:LOCAL EVANSTON (325 transactions) TOTAL39,505.32$ ALL OTHER NON-EVANSTON (495 transactions) TOTAL 158,497.06$ 198,002.38$ October 8, 2018Page 11 of 1183 of 681
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: Amazon Credit Card Activity- BMO
Date: October 3, 2018
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Amazon Credit Card Activity
for the period ending July 26, 2018.
Summary:
Amazon Credit Card Activity – Period Ending July 26, 2018
BMO $ 16,866.06
Attachments:
Amazon July Credit Card Transactions
For City Council meeting of October 8, 2018 Item A3
Business of the City by Motion: Amazon Credit Card Activity
For Action
Memorandum
84 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W 98109 WA $128.15 6/28/2018 65050 BUILDING MAINTENANCE MATERIALTOOLS AND MATERIALSADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI 98109 WA $235.49 6/29/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING REPAIR MATERIALSADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W 98109 WA $33.99 7/4/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W 98109 WA $11.25 7/4/2018 65090 SAFETY EQUIPMENTFIRST AID WIPESADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI 98109 WA $67.75 7/4/2018 65050 BUILDING MAINTENANCE MATERIALTOOL REPAIRSADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI 98109 WA $129.90 7/4/2018 65090 SAFETY EQUIPMENTOIL DRY BARRELSADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI 98109 WA $66.87 7/10/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTAMAZON.COM 98109 WA $9.98 7/12/201865095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTAMAZON.COM 98109 WA $59.99 7/12/2018 65625 FURNITURES AND FIXTURESWALL CLOCK FOR 3470ADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS 98109 WA $156.19 7/13/2018 65085 MINOR EQUIP & TOOLSCRIMPER TOOLADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W 98109 WA $29.68 7/13/2018 65050 BUILDING MAINTENANCE MATERIALPODIUM REPAIRADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS 98109 WA $75.71 7/16/2018 65050 BUILDING MAINTENANCE MATERIALPODIUM REPAIRADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W 98109 WA $97.45 7/16/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT BALLASTSADMIN SVCS/FAC MGMTAMAZON.COM 98109 WA $30.99 7/17/2018 65050 BUILDING MAINTENANCE MATERIALTHREADED INSERTS FOR SLATSADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI 98109 WA $399.99 7/17/2018 65625 FURNITURES AND FIXTURESPORTABLE LECTERN WITH SPEAKERADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W 98109 WA $90.25 7/20/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI 98109 WA $30.96 7/20/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FLEETAMAZON VIDEO ON DEMAND 98109 WA $3.99 6/27/201865060 MATERIALS TO MAINTAIN AUTOSVIDEOADMIN SVCS/FLEETAMAZON VIDEO ON DEMAND 98109 WA $9.99 6/28/201865060 MATERIALS TO MAINTAIN AUTOSVIDEOADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI 98109 WA $63.24 6/28/2018 65060 MATERIALS TO MAINTAIN AUTOSRUSTOLEUM SPRAY PAINTADMIN SVCS/FLEETAMAZON MKTPLACE PMTS 98109 WA $18.82 6/29/2018 65090 SAFETY EQUIPMENTRESPIRATOR MASKSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS 98109 WA $325.00 7/3/2018 65060 MATERIALS TO MAINTAIN AUTOSPINTLE HITCHADMIN SVCS/FLEETAMAZON VIDEO ON DEMAND 98109 WA $3.99 7/5/201865060 MATERIALS TO MAINTAIN AUTOSTRAININGADMIN SVCS/FLEETAMAZON.COM 98109 WA $130.76 7/13/2018 65045 LICENSING/REGULATORY SUPPLIESHYDRAULIC HOSE SPIRAL LOOMADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI 98109 WA $37.92 7/20/2018 65045 LICENSING/REGULATORY SUPPLIES#610 DASHBOARD COVERADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI 98109 WA $6.96 7/23/201865085 MINOR EQUIP & TOOLSSTORAGE CASE FOR FUEL CARDSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS W 98109 WA $44.98 7/25/2018 65060 MATERIALS TO MAINTAIN AUTOSFUEL FILTER HOUSINGADMIN SVCS/HUMAN RESAMAZON.COM 98109 WA $51.36 7/12/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $116.79 6/27/2018 62250 COMPUTER EQUIPMENT MAINTTELEPHONE HEADPHONESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $50.48 6/28/2018 62250 COMPUTER EQUIPMENT MAINTCLEANING SUPPLIES, CABLESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $56.92 6/28/2018 62250 COMPUTER EQUIPMENT MAINTPOWER CABLESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $1,838.90 6/28/2018 65555 PERSONAL COMPUTER EQSPARES WYSE TERMINALADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI 98109 WA $429.96 6/28/2018 62210 PRINTING21465 2 CHROMEBOOKS FOR PARK (SPARE AND REPLACEMENT FOR STOLEN ONE)ADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS 98109 WA $88.61 6/29/2018 62476 CRI GRANT EXPENSE (HHS)21187 GAURAV GAONKAR TECH GRANTADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS 98109 WA $35.27 6/29/2018 65095 OFFICE SUPPLIESAWS NETWORKING GUIDEADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS 98109 WA $349.99 6/29/2018 65555 PERSONAL COMPUTER EQ21458 MINI PC FOR FIRE TV SCREENSADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $370.43 6/29/2018 62250 COMPUTER EQUIPMENT MAINTCOMTROL POWER SUPPLIES - SECURITY CAMERAS DEWEY AND PAYNEADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI 98109 WA $189.80 6/29/2018 62250 COMPUTER EQUIPMENT MAINTMICROSD STORAGE CARDS - SECURITY CAMERAS DEWEY AND PAYNEADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS 98109 WA $378.84 7/3/2018 65555 PERSONAL COMPUTER EQDOWNTOWN CAMERAS - REPLACEMENT COMTROL POWER SUPPLIESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $26.97 7/3/2018 65095 OFFICE SUPPLIESCABLES AND MICEADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI 98109 WA $452.39 7/3/2018 62476 CRI GRANT EXPENSE (HHS)21187 GAURAV GAONKAR TECH GRANTADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI 98109 WA $2,814.00 7/3/2018 62476 CRI GRANT EXPENSE (HHS)21187 GAURAV GAONKAR TECH GRANTADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI 98109 WA $11.97 7/4/2018 65095 OFFICE SUPPLIESFIRST AID KITADMIN SVCS/INFO SYSAWS #141052284 98109 WA $59.38 7/4/201862341 INTERNET SOLUTION PROVIDERSAMAZON AWS TAPE GATEWAY SERVICEADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS 98109 WA $118.20 7/6/2018 65555 PERSONAL COMPUTER EQSERVICE CENTER FIBER OPTIC CABLES - SECURITY CAMEA PROJECTADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS 98109 WA $401.04 7/6/2018 65555 PERSONAL COMPUTER EQCOMTROL POWER SUPPLIES - SECURITY CAMERAS DEWEY AND PAYNEADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $135.92 7/6/2018 65555 PERSONAL COMPUTER EQSERVICE CENTER CAMERAS - FIBER OPTIC MEDIA CONVERTER AND COUPLERSADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS 98109 WA $74.45 7/9/2018 65555 PERSONAL COMPUTER EQJAMES PARK WIRELESS BRIDGE - REPLACEMENT POWER OVER ETHERNET INJECTORADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $179.00 7/12/2018 65555 PERSONAL COMPUTER EQ415 HOWARD - REPLACEMENT UPS NETWORK MANAGEMENT CARDADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $656.68 7/12/2018 65555 PERSONAL COMPUTER EQ415 HOWARD - REPLACEMENT UPS APPLIANCEADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI 98109 WA $54.99 7/12/2018 65095 OFFICE SUPPLIESIPAD CASE PD CHIEFADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $90.09 7/13/2018 62250 COMPUTER EQUIPMENT MAINTDOWNTOWN CAMERAS - RJ45 CONNECTORS AND CRIMP TOOLADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI 98109 WA $405.98 7/23/2018 65100 LIBRARY SUPPLIESCHROMEBOOK LAPTOPS FOR LIBRARYADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $27.98 7/24/2018 62250 COMPUTER EQUIPMENT MAINT22066 SPARE HDMI CABLESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $55.20 7/24/2018 62250 COMPUTER EQUIPMENT MAINTCISCO SWITCH RACK MOUNTSADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W 98109 WA $80.94 7/24/2018 62250 COMPUTER EQUIPMENT MAINT22050 NETWORK CARDS FOR CAMERA PC'S AT EPDFIRE DEPARTMENTAMAZON.COM AMZN.COM/BI 98109 WA $350.58 7/3/2018 65010 BOOKS, PUBLICATIONS, MAPSTRAINING BOOKSFIRE DEPARTMENTAMAZON MKTPLACE PMTS W 98109 WA $67.80 7/13/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTAMAZON MKTPLACE PMTS 98109 WA $36.95 7/16/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTAMAZON MKTPLACE PMTS W 98109 WA $209.60 7/24/2018 62250 COMPUTER EQUIPMENT MAINTEPCR COMPUTER CASESHEALTH/HUMAN SVCSAMAZON MKTPLACE PMTS 98109 WA $345.74 6/26/2018 62490 OTHER PROGRAM COSTSTENTS FOR COMMUNITY EVENTSHEALTH/HUMAN SVCSAMAZON MKTPLACE PMTS 98109 WA $65.20 7/12/2018 62472 BEACH WATER TESTING EXPGERMICIDAL DISPOSABLE CLOTH FOR INSPECTORSPOLICE DEPARTMENTAMAZON.COM 98109 WA $33.98 6/29/2018 65125 OTHER COMMODITIESUSB PORT HUBPOLICE DEPARTMENTAMAZON MKTPLACE PMTS 98109 WA $49.98 7/9/2018 65125 OTHER COMMODITIES2 CAR CHARGERSPOLICE DEPARTMENTAMAZON MKTPLACE PMTS 98109 WA $48.00 7/13/2018 65095 OFFICE SUPPLIESARCHIVAL DVDSPOLICE DEPARTMENTAMAZON MKTPLACE PMTS 98109 WA $38.90 7/19/2018 65095 OFFICE SUPPLIESTONER CARTRIDGEPOLICE DEPARTMENTAMAZON MKTPLACE PMTS 98109 WA $29.96 7/19/2018 65095 OFFICE SUPPLIESFLASH CARDPOLICE DEPARTMENTAMAZON MKTPLACE PMTS 98109 WA $19.90 7/24/2018 65125 OTHER COMMODITIES3M DUAL LOCK RECLOSABLE FASTENERPRCS/ADMINISTRATIONAMAZON MKTPLACE PMTS W 98109 WA $33.99 6/28/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES/BOWLING GAME FOR THE LET'S PLAY TRAILERPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS 98109 WA $44.39 6/29/2018 65095 OFFICE SUPPLIESCOLORED PAPER FOR VENDOR TENT SIGNS FOR WAMFPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS 98109 WA $119.98 6/29/2018 65110 REC PROGRAM SUPPLIESWAGONS FOR WAMFPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS 98109 WA $6.75 7/5/201865110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS 98109 WA $32.70 7/6/2018 65110 REC PROGRAM SUPPLIESCAMP SOIL TEST KIT ACTIVITYPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS W 98109 WA $143.30 7/6/2018 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS 98109 WA $16.19 7/9/2018 65110 REC PROGRAM SUPPLIESNATURE PLAY DATE PROGRAM SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS W 98109 WA $26.73 7/25/2018 65110 REC PROGRAM SUPPLIESWILDFLOWER CAMP CRAFT SUPPLIESPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS 98109 WA ($112.19) 6/26/2018 65110 REC PROGRAM SUPPLIESREFUND-THEATRE PROPS (HARMONICAS X2)PRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W 98109 WA $74.89 7/3/2018 65110 REC PROGRAM SUPPLIESCOSTUME PIECE (SUIT)PRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W 98109 WA $84.59 7/3/2018 65110 REC PROGRAM SUPPLIESTHEATRE COSTUME (SUIT)PRCS/FLEETWOOD CNTRAMAZON.COM AMZN.COM/BI 98109 WA $72.95 7/4/2018 65110 REC PROGRAM SUPPLIESFJT SET PROPPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W 98109 WA $74.89 7/6/2018 65110 REC PROGRAM SUPPLIESCOSTUME ITEM FOR TOPDOG/UNDERDOGPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W 98109 WA $12.99 7/9/2018 65110 REC PROGRAM SUPPLIESLIGHTING INSTRUMENT AS PART OF SET DESIGN FOR TOPDOG/UNDERDOGOctober 8, 2018Page 1 of 285 of 681
BMO Credit Card Statement for the Period ending July 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER POSTAL CODESUPPLIER STATE TRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W 98109 WA $25.98 7/9/2018 65110 REC PROGRAM SUPPLIESADDITIONAL LIGHTING FIXTURES AS PART OF SET DESIGN FOR TOPDOG/UNDERDOGPRCS/FLEETWOOD CNTRAMAZON.COM AMZN.COM/BI 98109 WA $87.10 7/10/2018 65110 REC PROGRAM SUPPLIESFJT SET PROPPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W 98109 WA $134.26 7/19/2018 65110 REC PROGRAM SUPPLIESFJT SET PROPPRCS/GIBBS MORRISONAMAZON MKTPLACE PMTS 98109 WA $35.95 7/4/2018 62490 OTHER PROGRAM COSTSPROGRAM SUPPLIESPRCS/GIBBS MORRISONAMAZON MKTPLACE PMTS 98109 WA $35.95 7/4/2018 62490 OTHER PROGRAM COSTSPROGRAM SUPPLIESPRCS/GIBBS MORRISONAMAZON MKTPLACE PMTS W 98109 WA $138.99 7/5/2018 62490 OTHER PROGRAM COSTSPROGRAM SUPPLIESPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS 98109 WA $148.83 6/28/2018 65110 REC PROGRAM SUPPLIESWALKIE TALKIES FOR MAINTENANCE STAFF & OFFICE STAFFPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS W 98109 WA $14.99 7/13/2018 65110 REC PROGRAM SUPPLIESBODY FLUID CLEAN UP KIT FOR MEAL PROGRAMPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS W 98109 WA $47.87 7/13/2018 65110 REC PROGRAM SUPPLIESTRIP FIRST AID KITCHOKING POSTER FOR LEVY CAFEPRCS/NOYES CNTRAMAZON MKTPLACE PMTS 98109 WA $12.49 6/28/2018 65110 REC PROGRAM SUPPLIESGEL GLUEPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W 98109 WA $59.03 6/29/2018 62507 FIELD TRIPSARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS 98109 WA $23.30 7/4/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS 98109 WA $6.34 7/5/201865110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS 98109 WA $30.47 7/6/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W 98109 WA $31.58 7/10/2018 65110 REC PROGRAM SUPPLIESPIRATE CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W 98109 WA $232.94 7/12/2018 65110 REC PROGRAM SUPPLIESCHILDRENS THEATRE AND CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W 98109 WA $293.97 7/12/2018 65110 REC PROGRAM SUPPLIESPIRATE, ROYALS ARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W 98109 WA $179.00 7/13/2018 65110 REC PROGRAM SUPPLIESARTS IMMERSION AND EARLY CHILDHOOD ARTS SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS 98109 WA $44.97 7/20/2018 65110 REC PROGRAM SUPPLIESZOMBIE STUFFPRCS/NOYES CNTRAMAZON MKTPLACE PMTS 98109 WA $29.45 7/20/2018 65110 REC PROGRAM SUPPLIESZOMBIE STUFFPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W 98109 WA $39.69 7/20/2018 65095 OFFICE SUPPLIESARTS CAMP OFFICE SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W 98109 WA $68.39 7/24/2018 65110 REC PROGRAM SUPPLIESZOMBIE MAKEUP SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS W 98109 WA $51.68 7/10/2018 65110 REC PROGRAM SUPPLIESCONNECTORS FOR SOUND SYSTEM IN RINKPRCS/RECREATIONAMAZON MKTPLACE PMTS 98109 WA $557.08 7/19/2018 65110 REC PROGRAM SUPPLIESSUP LEASHES, LIFEJACKETS, SNORKEL MASKSPRCS/RECREATIONAMAZON MKTPLACE PMTS 98109 WA $49.95 7/20/2018 65110 REC PROGRAM SUPPLIESSNORKEL MASKPRCS/RECREATIONAMAZON.COM 98109 WA $152.63 7/20/2018 65085 MINOR EQUIP & TOOLSREPLACEMENT BOLT CUTTERPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS 98109 WA $104.42 6/29/2018 62199 PRK MAINTENANCE & FURNITUR REPLACESPOOLS OF TRIMMER LINESPUBLIC WORKS/SERVICEAMAZON.COM AMZN.COM/BI 98109 WA $50.39 7/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBELTS FOR SANDERSPUBLIC WORKS/SERVICEAMAZON.COM 98109 WA $155.28 7/24/2018 62199 PRK MAINTENANCE & FURNITUR REPLACESPOOLS OF TRIMMER LINESPUBLIC WORKS/SERVICEAMAZON.COM 98109 WA $51.54 7/24/2018 65085 MINOR EQUIP & TOOLSNITRILE GLOVESPUBLIC WORKS/WTR PRODAMAZON.COM AMZN.COM/BI 98109 WA $42.99 6/29/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHYGRO-THERMOMETER.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS W 98109 WA $14.98 7/11/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSAFETY WHISTLES.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS 98109 WA $16.99 7/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC PIPE FITTINGS.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS W 98109 WA $14.95 7/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC PIPE FITTINGS.PUBLIC WORKS/WTR PRODAMAZON.COM 98109 WA $31.24 7/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBATTERY CASE.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS 98109 WA $18.89 7/20/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBATTERY.JULY AMAZON TOTAL$16,866.06October 8, 2018Page 2 of 286 of 681
For City Council Meeting of October 8, 2018 Item A4
Business of the City by Motion: FY 2017 Single Audit Report
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer/Treasurer
Andrew Villamin, Accounting Manager
Subject: FY 2017 Single Audit Report
Date: September 28, 2018
Recommended Action:
Staff recommends City Council accept and place the Single Audit report for the fiscal
year ending December 31, 2017 on file.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
The Single Audit is the audit of federal grant money received/spent by the City of
Evanston. The Single Audit Act and Office of Management and Budget (OMB) Circular
A-133, Audits of States, Local Governments, and Non-Profit Organizations, requires
entities that expend equal to or in excess of $750,000 in federal awards in a fiscal year
to have an audit performed in accordance with the Single Audit Act. Since the City of
Evanston expended more than $750,000 in federal awards for Fiscal Year 2017, the
single audit was performed by our auditors, Prado & Renteria / Sikich, LLP. The audit
report must be issued within nine months from the end of the fiscal year. Enclosed is the
Single Audit Report for your review.
The Finance Division, along with other operating departments and our auditors,
completed the Single Audit. The auditors have expressed an unqualified opinion,
meaning our financial reports fairly state the City’s financial position with respect to the
City’s federal programs.
Attachments:
FY 2017 Single Audit Report
Memorandum
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For City Council Meeting of October 8, 2018 Item A5
Business of the City by Motion: Actuarial Valuations for the Police and
Firefighter’s Pension Funds
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: January 1, 2018 Actuarial Report for Police and Firefighter’s Pension
Funds
Date: September 28, 2018
Recommended Action:
Staff recommends City Council accept and place on file the January 1, 2018 Actuarial
Valuation Report for the Police and Firefighter’s Pension funds.
Funding Source:
The funding of this study is being split three ways for 2018: The Police Pension
(705.22.8100.61755 - Pension Administration Expense), Firefighter’s Pension
(700.23.8000.61755 - Pension Administration Expense) and the General Fund
(100.15.1570.62185 - Consulting Services) will each pay $6,500 for this report at a total
cost of $19,500.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
Recently, the City of Evanston and both pension funds received the actuarial valuation
reports as of January 1, 2018 to be used for 2018 Tax Levy (receivable in 2019)
prepared by Foster and Foster, Inc.
The report includes plan performance, actuarial gain/(loss) analysis, projections of
benefits payments, actuarial assumptions and methods including multiple investment
rate assumptions to calculate required contributions. The following table contains the
contributions required using a 6.25% or a 6.50% investment rate assumption, as well as
statutory minimum contributions.
Memorandum
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Page 2 of 2
Attachments:
Actuarial Valuations as of January 1, 2018
Pension Fund Statutory Minimum
Investment Rate
Assumption of 6.50%
Investment Rate
Assumption of 6.25%
Police 8,990,133 10,502,308 11,153,745
Firefighters 6,934,460 8,266,584 8,711,187
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CITY OF EVANSTON
POLICE PENSION FUND
ACTUARIAL VALUATION
AS OF JANUARY 1, 2018
CONTRIBUTIONS APPLICABLE TO THE
PLAN/FISCAL YEAR ENDING DECEMBER 31, 2019
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184 Shuman Blvd, Suite 305 Naperville, IL 60563 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com
August 21, 2018
Board of Trustees
City of Evanston
Police Pension Fund
2100 Ridge Avenue
Evanston, IL 60201
Re: Actuarial Valuation Report – City of Evanston Police Pension Fund
Dear Board:
We are pleased to present to the Board this report of the annual actuarial valuation of the City of
Evanston Police Pension Fund. The valuation was performed to determine whether the assets and
contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding
requirements for the applicable plan year. Please note that this valuation may not be applicable for any
other purposes.
The valuation has been conducted in accordance with generally accepted actuarial principles and
practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards
Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 3, Illinois
Pension Code, as well as applicable federal laws and regulations. In our opinion, the assumptions used
in this valuation, as adopted by the Board of Trustees, represent reasonable expectations of anticipated
plan experience. Future actuarial measurements may differ significantly from the current
measurements presented in this report for a variety of reasons including: changes in applicable laws,
changes in plan provisions, changes in assumptions, or plan experience differing from expectations.
In conducting the valuation, we have relied on personnel, plan design, and asset information supplied
by the Board, financial reports prepared by the custodian bank and the actuarial assumptions and
methods described in the Actuarial Assumptions section of this report. While we cannot verify the
accuracy of all this information, the supplied information was reviewed for consistency and
reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the
information and believe that it has produced appropriate results. This information, along with any
adjustments or modifications, is summarized in various sections of this report.
The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets
the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial
opinions contained herein. All of the sections of this report are considered an integral part of the
actuarial opinions.
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To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any
direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster &
Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Police Pension Fund.
Thus, there is no relationship existing that might affect our capacity to prepare and certify this actuarial
report.
If there are any questions, concerns, or comments about any of the items contained in this report, please
contact us at 630-620-0200.
Respectfully submitted,
Foster & Foster, Inc.
By: ______________________________
Jason L. Franken, FSA, EA, MAAA
By: ______________________________
Julie E. Franken, EA, MAAA
JLF/lke
Enclosures
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TABLE OF CONTENTS
Section Title Page
I Introduction
a.Summary of Report 5
b.Changes Since Prior Valuation 6
c.Comparative Summary of Principal
Valuation Results 7
II Valuation Information
a.Development of Amortization Payment 12
b.Detailed Actuarial (Gain)/Loss Analysis 13
c.Reconciliation of Changes in Contribution
Requirement 14
d.Statutory Minimum Required Contribution 15
e.Projection of Benefit Payments 16
f.Actuarial Assumptions and Methods 17
g.Glossary 19
III Trust Fund 20
IV Member Statistics
a. Statistical Data 24
b. Age and Service Distribution 25
c. Valuation Participant Reconciliation 26
V Summary of Current Plan 27
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SUMMARY OF REPORT
The regular annual actuarial valuation of the City of Evanston Police Pension Fund performed as of
January 1, 2018 has been completed and the results are presented in this Report. The contribution
amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2019.
The contribution requirements, compared with those set forth in the January 1, 2017 actuarial report, are
as follows:
Valuation Date 1/1/2018 1/1/2017
Applicable to Fiscal Year Ending 12/31/2019 12/31/2018
Total Recommended Contribution $12,701,183 $12,604,006
% of Projected Annual Payroll 81.3% 82.1%
Member Contributions (Est.) 1,547,438 1,520,563
% of Projected Annual Payroll 9.9% 9.9%
City Recommended Contribution 11,153,745 11,083,443
% of Projected Annual Payroll 71.4% 72.2%
As you can see, the Total Recommended Contribution, shows an increase when compared to the results
determined in the January 1, 2017 actuarial valuation report. The increase is attributable lower than
expected mortality experience, lower than expected termination experience and higher than expected
disability experience. In addition, the contribution increased due to an increase in liability resulting from
projecting assumed mortality improvement to the current valuation date.
The increase was offset by favorable experience realized by the plan during the year. Favorable plan
experience resulted from lower than assumed salary increases for older, higher service members and
higher than expected asset returns. Assets earned an 8.22% investment return (Actuarial basis) which
exceeded the 6.25% assumption. The changes in assumptions from last year also lowered the contribution
requirement.
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CHANGES SINCE PRIOR VALUATION
Plan Changes Since Prior Valuation
No plan changes have occurred since the prior valuation.
Actuarial Assumption/Method Changes Since Prior Valuation
Based on the results of the 2017 Department of Insurance experience study, the following assumption
changes were made:
•Updated retirement, termination and disability rate tables.
•Updated the percentage of disabilities assumed to be in the line of duty from 70% to 60%.
•Updated the percentage of deaths assumed to be in the line of duty from 5% to 10%.
There were no method changes since the prior valuation.
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COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS
New Assump Old Assump
1/1/2018 1/1/2018 1/1/2017
A. Participant Data
Number Included
Actives 163 163 165
Service Retirees 134 134 131
Beneficiaries 30 30 30
Disability Retirees 17 17 16
Terminated Vested 18 18 17
Total 362 362 359
Total Annual Payroll $15,614,913 $15,614,913 $15,343,727
Payroll Under Assumed Ret. Age 15,614,913 15,614,913 15,343,727
Annual Rate of Payments to:
Service Retirees 9,626,349 9,626,349 9,101,757
Beneficiaries 1,098,598 1,098,598 1,090,300
Disability Retirees 734,813 734,813 657,648
Terminated Vested 145,066 145,066 145,066
B. Assets
Actuarial Value 115,898,879 115,898,879 106,910,133
Market Value 121,629,667 121,629,667 106,191,547
C. Liabilities
Present Value of Benefits
Actives
Retirement Benefits 101,106,922 95,601,471 93,606,670
Disability Benefits 8,058,364 9,684,653 9,576,763
Death Benefits 2,135,207 1,770,080 1,786,142
Vested Benefits 7,166,105 9,824,077 9,878,568
Service Retirees 137,430,697 137,430,697 131,512,620
Beneficiaries 9,320,481 9,320,481 9,302,182
Disability Retirees 10,559,438 10,559,438 9,443,840
Terminated Vested 1,717,250 1,717,250 1,591,404
Total 277,494,464 275,908,147 266,698,189
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New Assump Old Assump
C. Liabilities - (Continued) 1/1/2018 1/1/2018 1/1/2017
Present Value of Future Salaries 164,003,250 155,445,884 154,263,163
Present Value of Future
Member Contributions 16,252,722 15,404,687 15,287,479
Normal Cost (Retirement)3,132,011 2,953,029 2,958,973
Normal Cost (Disability)507,807 630,107 619,137
Normal Cost (Death)98,828 80,927 83,280
Normal Cost (Vesting)403,887 524,764 547,719
Total Normal Cost 4,142,533 4,188,827 4,209,109
Present Value of Future
Normal Costs 39,869,402 38,298,578 38,877,917
Accrued Liability (Retirement)70,288,610 67,893,240 65,463,965
Accrued Liability (Disability)3,023,667 3,821,350 3,709,033
Accrued Liability (Death)1,237,845 1,087,882 1,082,740
Accrued Liability (Vesting)4,047,074 5,779,231 5,714,488
Accrued Liability (Inactives) 159,027,866 159,027,866 151,850,046
Total Actuarial Accrued Liability 237,625,062 237,609,569 227,820,272
Unfunded Actuarial Accrued
Liability (UAAL) 121,726,183 121,710,690 120,910,139
Funded Ratio (AVA / AL) 48.8% 48.8% 46.9%
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New Assump Old Assump
1/1/2018 1/1/2018 1/1/2017
D. Actuarial Present Value of Accrued Benefits
Vested Accrued Benefits
Inactives 159,027,866 159,027,866 151,850,046
Actives 22,843,027 24,354,339 22,856,563
Member Contributions 14,836,983 14,836,983 14,346,424
Total 196,707,876 198,219,188 189,053,033
Non-vested Accrued Benefits 4,674,373 4,816,652 5,237,057
Total Present Value Accrued Benefits 201,382,249 203,035,840 194,290,090
Funded Ratio (MVA / PVAB) 60.4% 59.9% 54.7%
Increase (Decrease) in Present Value of
Accrued Benefits Attributable to:
Plan Amendments 0 0
Assumption Changes (1,653,591) 0
New Accrued Benefits 0 8,437,186
Benefits Paid 0 (11,475,943)
Interest 0 11,784,507
Other 0 0
Total (1,653,591) 8,745,750
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New Assump Old Assump
Valuation Date 1/1/2018 1/1/2018 1/1/2017
Applicable to Fiscal Year Ending 12/31/2019 12/31/2019 12/31/2018
E. Pension Cost
Normal Cost ¹ $4,401,441 $4,450,629 $4,472,178
% of Total Annual Payroll ¹28.2 28.5 29.1
Administrative Expenses ¹ 157,920 157,920 131,532
% of Total Annual Payroll ¹1.0 1.0 0.9
Payment Required to Amortize
Unfunded Actuarial Accrued
Liability over 23 years
(as of 1/1/2018) ¹ 8,141,822 8,140,663 8,000,296
% of Total Annual Payroll ¹52.1 52.1 52.1
Total Recommended Contribution 12,701,183 12,749,212 12,604,006
% of Total Annual Payroll ¹81.3 81.6 82.1
Expected Member Contributions ¹ 1,547,438 1,547,438 1,520,563
% of Total Annual Payroll ¹9.9 9.9 9.9
Expected City Contribution 11,153,745 11,201,774 11,083,443
% of Total Annual Payroll ¹71.4 71.7 72.2
F. Past Contributions
Plan Years Ending:12/31/2017
Total Recommended Contribution 11,758,667
City 10,237,200
Actual Contributions Made:
Members (excluding buyback) 1,521,467
City 10,300,549
Total 11,822,016
G. Net Actuarial (Gain)/Loss 881,865
¹ Contributions developed as of 1/1/2018 displayed above have been adjusted to
account for assumed interest.
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H. Schedule Illustrating the Amortization of the Total Unfunded Actuarial Accrued Liability as of:
Projected Unfunded
Year Accrued Liability ¹
2018 97,963,677
2019 95,944,585
2020 93,799,300
2025 80,886,015
2031 59,221,080
2036 34,064,298
2041 0
¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liabilitiy is amortized.
I. (i) 3 Year Comparison of Actual and Assumed Salary Increases
Actual Assumed
Year Ended 12/31/2017 4.49%4.41%
Year Ended 12/31/2016 4.55%4.34%
Year Ended 12/31/2015 3.46%4.42%
(ii) 3 Year Comparison of Investment Return on Actuarial Value
Actual Assumed
Year Ended 12/31/2017 8.22%6.25%
Year Ended 12/31/2016 7.22%6.50%
Year Ended 12/31/2015 5.26%6.50%
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DEVELOPMENT OF JANUARY 1, 2018 AMORTIZATION PAYMENT
(1) Unfunded Actuarial Accrued Liability as of January 1, 2017 $120,910,139
(2) Sponsor Normal Cost developed as of January 1, 2017 2,688,546
(3) Expected administrative expenses for the year ended December 31, 2017 123,795
(4) Expected interest on (1), (2) and (3)7,728,786
(5) Sponsor contributions to the System during the year ended December 31, 2017 10,300,549
(6) Expected interest on (5)321,892
(7) Expected Unfunded Actuarial Accrued Liability as of
December 31, 2017, (1)+(2)+(3)+(4)-(5)-(6)120,828,825
(8) Change to UAAL due to Assumption Change 15,493
(9) Change to UAAL due to Actuarial (Gain)/Loss 881,865
(10) Unfunded Accrued Liability as of January 1, 2018 121,726,183
(11) UAAL Subject to Amortization (90% AAL less Actuarial Assets)97,963,677
Date Years 1/1/2018 Amortization
Established Remaining Amount Amount
1/1/2018 23 97,963,677 7,662,891
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(1) Unfunded Actuarial Accrued Liability (UAAL) as of January 1, 2017 $120,910,139
(2) Expected UAAL as of January 1, 2018 120,828,825
(3) Summary of Actuarial (Gain)/Loss, by component:
Investment Return (Actuarial Asset Basis)(2,103,251)
Salary Increases (611,369)
Active Decrements 1,064,284
Inactive Mortality 1,415,050
Other/Mortality Update 1,117,151
Change in UAAL due to (Gain)/Loss 881,865
Assumption Changes 15,493
(4) Actual UAAL as of January 1, 2018 $121,726,183
DETAILED ACTUARIAL (GAIN)/LOSS ANALYSIS
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(1) Contribution Determined as of January 1, 2017 11,083,443$
(2) Summary of Contribution Impact by component:
Change in Normal Cost (21,549)
Change in Assumed Administrative Expense 26,388
Investment Return (Actuarial Asset Basis)(140,679)
Salary Increases (40,892)
New Entrants -
Active Decrements 71,186
Inactive Mortality 94,648
Data Corrections -
Contributions/Benefit Payments (More) or Less than Expected 6,583
Increase in Amortization Payment Due to Payroll Growth Assumption -
Change in Expected Member Contributions (26,875)
Assumption Change (48,029)
Other/Mortality Update 149,521
Total Change in Contribution 70,302
(3) Contribution Determined as of January 1, 2018 $11,153,745
RECONCILIATION OF CHANGES IN CONTRIBUTION REQUIREMENT
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New Assump Old Assump
Valuation Date 1/1/2018 1/1/2018 1/1/2017
Applicable to Fiscal Year Ending 12/31/2019 12/31/2019 12/31/2018
Actuarial Accrued Liability (PUC)229,937,112 230,611,649 220,980,819
Actuarial Value of Assets 115,898,879 115,898,879 106,910,133
Unfunded Actuarial Accrued Liability (UAAL) 114,038,233 114,712,770 114,070,686
UAAL Subject to Amortization 91,044,522 91,651,605 91,972,604
Normal Cost ¹ $4,851,511 $4,851,848 $4,797,019
% of Total Annual Payroll ¹31.1 31.1 31.3
Administrative Expenses ¹ 157,920 157,920 131,532
% of Total Annual Payroll ¹1.0 1.0 0.9
Payment Required to Amortize
Unfunded Actuarial Accrued
Liability over 23 years
(as of 1/1/2018) ¹ 5,528,140 5,565,002 5,415,187
% of Total Annual Payroll ¹35.4 35.5 35.3
Total Required Contribution 10,537,571 10,574,770 10,343,738
% of Total Annual Payroll ¹67.5 67.6 67.5
Expected Member Contributions ¹ 1,547,438 1,547,438 1,520,563
% of Total Annual Payroll ¹9.9 9.9 9.9
Expected City Contribution 8,990,133 9,027,332 8,823,175
% of Total Annual Payroll ¹57.6 57.7 57.6
Assumptions and Methods:
Actuarial Cost Method Projected Unit Credit
Amortization Method 90% Funding by 2040
Payroll Growth Assumption 3.50%
All other assumptions and methods are as described in the Actuarial Assumptions and Methods section.
¹ Contributions developed as of 1/1/2018 displayed above have been adjusted to
account for assumed interest.
STATUTORY MINIMUM REQUIRED CONTRIBUTION
Contribution requirements shown on this page are calculated according to statutory
minimum funding requirements of the Illinois Pension Code. We do not believe this
method is sufficient to fund future benefits; as such, we recommend funding according
to the contributions developed in Section E of this report.
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PROJECTION OF BENEFIT PAYMENTS
Payments for Payments for Total
Year Current Actives Current Inactives Payments
2018 375,578 11,422,766 11,798,344
2019 708,792 11,527,108 12,235,900
2020 1,046,657 11,681,970 12,728,627
2021 1,400,023 11,839,749 13,239,772
2022 1,760,322 11,983,086 13,743,408
2023 2,178,504 12,107,767 14,286,271
2024 2,594,078 12,169,871 14,763,949
2025 3,030,203 12,205,607 15,235,810
2026 3,577,021 12,229,759 15,806,780
2027 4,071,888 12,227,711 16,299,599
2028 4,660,676 12,179,948 16,840,624
2029 5,266,468 12,110,592 17,377,060
2030 5,962,675 12,000,028 17,962,703
2031 6,724,054 11,855,542 18,579,596
2032 7,510,930 11,675,699 19,186,629
2033 8,346,777 11,475,088 19,821,865
2034 9,174,416 11,221,326 20,395,742
2035 10,021,565 10,928,958 20,950,523
2036 10,874,600 10,626,404 21,501,004
2037 11,686,564 10,258,203 21,944,767
2038 12,476,086 9,854,036 22,330,122
2039 13,280,839 9,416,568 22,697,407
2040 14,007,874 8,949,289 22,957,163
2041 14,749,600 8,475,673 23,225,273
2042 15,507,697 7,963,537 23,471,234
2043 16,154,101 7,451,272 23,605,373
2044 16,850,808 6,918,923 23,769,731
2045 17,407,966 6,385,646 23,793,612
2046 17,964,463 5,857,995 23,822,458
2047 18,374,178 5,342,163 23,716,341
2048 18,709,891 4,843,243 23,553,134
2049 18,972,839 4,365,827 23,338,666
2050 19,181,576 3,913,470 23,095,046
2051 19,336,114 3,488,627 22,824,741
2052 19,438,186 3,093,013 22,531,199
2053 19,484,400 2,726,965 22,211,365
2054 19,476,061 2,389,839 21,865,900
2055 19,407,420 2,081,635 21,489,055
2056 19,279,730 1,802,050 21,081,780
2057 19,089,930 1,549,962 20,639,892
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ACTUARIAL ASSUMPTIONS AND METHODS
Interest Rate 6.25% per year compounded annually, net of investment related
expenses. This is approximately supported by the target asset
allocation and expected return of the asset classes. We will
continue to monitor this to ensure that the rate continues to be
supported.
Mortality Rate Healthy Lives:
RP-2000 Combined Healthy Mortality with a blue-collar
adjustment, projected to the valuation date with Scale BB. 10%
of active deaths are assumed to be in the line of duty.
Disabled Lives:
RP-2000 Disabled Retiree Mortality with a blue-collar
adjustment, projected to the valuation date with Scale BB.
The mortality assumptions sufficiently accommodate future
mortality improvements.
Retirement Age See table on following page. This is based on an experience
study performed in 2017.
Disability Rate See table on following page. 60% of the disabilities are assumed
to be in the line of duty. This is based on an experience study
performed in 2017.
Termination Rate See table on following page. This is based on an experience
study performed in 2017.
Salary Increases Graded schedule based age.
Inflation 2.50%.
Age Increase
25 7.36%
30 5.48%
35 4.53%
40 4.02%
45 3.81%
50 3.68%
55+ 3.62%
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Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age
55 receive an increase of 1/12 of 3.00% for each full month since
benefit commencement upon reaching age 55.
Tier 2: 1.25% per year after the later of attainment of age 60 or
first anniversary of retirement.
Marital Status 80% of Members are assumed to be married.
Spouse’s Age Males are assumed to be three years older than females.
Funding Method Entry Age Normal Cost Method.
Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period.
Funding Policy Amortization Method The UAAL is amortized according to a Level Percentage of
Payroll method over a period ending in 2040. The initial
amortization amount is 90% of the Accrued Liability less the
Actuarial Value of Assets.
Payroll Growth None.
Administrative Expenses Expenses paid out of the fund other than investment-related
expenses are assumed to be equal to those paid in the previous
year.
Decrement Tables
% Terminating % Becoming Disabled % Retiring % Retiring
During the Year During the Year During the Year (Tier 1) During the Year (Tier 2)
Age Rate Age Rate Age Rate Age Rate
20 14.00% 20 0.000% 50 - 51 15% 50 - 54 5%
25 10.40% 25 0.030% 52 - 54 20%55 40%
30 5.60% 30 0.140% 55 - 64 25% 56 - 64 25%
35 3.10% 35 0.260% 65 - 69 40% 65 - 69 40%
40 1.90% 40 0.420% 70+ 100% 70+ 100%
45 1.50% 45 0.590%
50 1.50% 50 0.710%
56+ 0.00% 55 0.900%
60 1.150%
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GLOSSARY
Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of
all covered members.
Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to
current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations.
Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded.
Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or
improved and such establishment or improvement is applicable to all years of past service.
Total Recommended Contribution is equal to the Normal Cost plus an amount sufficient to amortize the
Unfunded Accrued Liability over a period ending in 2040. The recommended amount is adjusted for
interest according to the timing of contributions during the year.
Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal
costs for all active participants. For an active participant, the normal cost is the participant’s normal cost
accrual rate, multiplied by the participant’s current compensation.
(a) The normal cost accrual rate equals:
(i) the present value of future benefits for the participant, determined as of the
participant’s entry age, divided by
(ii) the present value of the compensation expected to be paid to the participant for each
year of the participant’s anticipated future service, determined as of the participant’s
entry age.
(b) In calculating the present value of future compensation, the salary scale is applied both
retrospectively and prospectively to estimate compensation in years prior to and subsequent to the
valuation year based on the compensation used for the valuation.
(c) The accrued liability is the sum of the individual accrued liabilities for all participants and
beneficiaries. A participant’s accrued liability equals the present value, at the participant’s
attained age, of future benefits less the present value at the participant’s attained age of the
individual normal costs payable in the future. A beneficiary’s accrued liability equals the present
value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals
the total accrued liability less the actuarial value of assets.
(d) Under this method, the entry age used for each active participant is the participant’s age at the
time he or she would have commenced participation if the plan had always been in existence
under current terms, or the age as of which he or she first earns service credits for purposes of
benefit accrual under the current terms of the plan.
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STATEMENT OF FIDUCIARY NET POSITION
December 31, 2017
ASSETS MARKET VALUE
Total Cash and Equivalents 7,200,035
Receivables:
From Police Officers' Trust Fund 25,633
From City 41,826
Accrued Past Due Interest 237,170
Total Receivable 304,629
Investments:
Municipal Obligations 15,053
Corporate Bonds 13,037,852
U.S. Gov't and Agency Obligations 23,164,774
Stocks 31,342,501
Mutual Funds 46,580,667
Total Investments 114,140,847
Total Assets 121,645,511
LIABILITIES
Liabilities:
Payable:
Vouchers Payable 15,844
Total Liabilities 15,844
Net Assets:
Active and Retired Members' Equity 121,629,667
NET POSITION RESTRICTED FOR PENSIONS 121,629,667
TOTAL LIABILITIES AND NET ASSETS 121,645,511
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STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
FOR THE YEAR ENDED December 31, 2017
Market Value Basis
ADDITIONS
Contributions:
Member 1,521,467
City 10,300,549
Total Contributions 11,822,016
Investment Income:
Net Increase in Fair Value of Investments 15,505,051
Less Investment Expense ¹ (264,371)
Net Investment Income 15,240,680
Total Additions 27,062,696
DEDUCTIONS
Distributions to Members:
Benefit Payments 11,342,344
Refund of Contributions/Transfers 133,599
Total Distributions 11,475,943
Administrative Expenses 148,631
Total Deductions 11,624,574
Net Increase in Net Position 15,438,122
NET POSITION RESTRICTED FOR PENSIONS
Beginning of the Year 106,191,545
End of the Year 121,629,667
¹ Investment Related expenses include investment advisory,
custodial and performance monitoring fees.
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Plan Year
Ending Gain/(Loss) 2018 2019 2020 2021 2022
12/31/2014 2,767,428 553,4860000
12/31/2015 (5,955,336) (2,382,134) (1,191,067) 0 0 0
12/31/2016 1,135,676 681,406 454,270 227,135 0 0
12/31/2017 8,597,538 6,878,030 5,158,523 3,439,015 1,719,508 0
Total 5,730,788 4,421,726 3,666,150 1,719,508 0
Market Value of Assets, 12/31/2016 106,191,545
Contributions Less Benefit Payments & Administrative Expenses 197,442
Expected Investment Earnings¹6,643,142
Actual Net Investment Earnings 15,240,680
2018 Actuarial Investment Gain/(Loss)8,597,538
¹ Expected Investment Earnings = 6.25% x (106,191,545 + 0.5 x 197,442)
Market Value of Assets, 12/31/2017 121,629,667
(Gains)/Losses Not Yet Recognized (5,730,788)
Actuarial Value of Assets, 12/31/2017 115,898,879
(A) 12/31/2016 Actuarial Assets:106,910,133
(I) Net Investment Income:
1. Interest and Dividends 2,830,019
2. Realized Gains (Losses)2,272,474
3. Change in Actuarial Value 3,953,182
4. Investment Expenses (264,371)
Total 8,791,304
(B) 12/31/2017 Actuarial Assets:115,898,879
Actuarial Asset Rate of Return = (2 x I) / (A + B - I):8.22%
Market Value of Assets Rate of Return:14.34%
12/31/2017 Limited Actuarial Assets:115,898,879
Actuarial Gain/(Loss) due to Investment Return (Actuarial Asset Basis) 2,103,251
Amounts Not Yet Recognized by Valuation Year
Development of Investment Gain/Loss
Development of Actuarial Value of Assets
ACTUARIAL ASSET VALUATION
December 31, 2017
Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or
loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In
the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or
loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments
minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than
120% of the Market Value of Assets.
Gains/(Losses) Not Yet Recognized
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CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS
December 31, 2017
Actuarial Asset Basis
INCOME
Contributions:
Member 1,521,467
City 10,300,549
Total Contributions 11,822,016
Earnings from Investments
Interest & Dividends 0
Miscellaneous Income 2,830,019
Net Realized Gain (Loss) 2,272,474
Change in Actuarial Value 3,953,182
Total Earnings and Investment Gains 9,055,675
EXPENSES
Administrative Expenses:
Investment Related¹ 264,371
Other 148,631
Total Administrative Expenses 413,002
Distributions to Members:
Benefit Payments 11,342,344
Refund of Contributions/Transfers 133,599
Total Distributions 11,475,943
Change in Net Assets for the Year 8,988,746
Net Assets Beginning of the Year 106,910,133
Net Assets End of the Year² 115,898,879
¹ Investment Related expenses include investment advisory,
custodial and performance monitoring fees.
² Net Assets may be limited for actuarial consideration.
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STATISTICAL DATA
1/1/2015 1/1/2016 1/1/2017 1/1/2018
Actives - Tier 1
Number 134 124 123 117
Average Current Age 41.7 41.9 42.8 43.3
Average Age at Employment 27.9 28.3 28.2 28.3
Average Past Service 13.8 13.6 14.6 15.0
Average Annual Salary $94,738 $96,458 $99,810 $102,843
Actives - Tier 2
Number 29 34 42 46
Average Current Age 28.6 29.4 30.2 31.0
Average Age at Employment 26.5 27.2 27.8 28.0
Average Past Service 2.1 2.2 2.4 3.0
Average Annual Salary $68,958 $70,692 $73,027 $77,875
Service Retirees
Number 129 135 131 134
Average Current Age 68.8 68.7 69.2 69.8
Average Annual Benefit $64,025 $66,878 $69,479 $71,838
Beneficiaries
Number 28 28 30 30
Average Current Age 76.5 76.5 77.1 77.7
Average Annual Benefit $34,551 $36,388 $36,343 $36,620
Disability Retirees
Number 16 16 16 17
Average Current Age 59.8 60.8 61.8 61.1
Average Annual Benefit $40,278 $40,691 $41,103 $43,224
Terminated Vested
Number 13 16 17 18
Average Current Age 41.2 40.9 41.0 41.5
Average Annual Benefit ¹$9,242 $24,178 $24,178 $24,178
¹ Average Annual Benefit for Terminated Vested members reflects the benefit for members entitled to a
future annual benefit from the plan.
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AGE AND SERVICE DISTRIBUTION
PAST SERVICE
AGE 012345-910-14 15-19 20-24 25-29 30+ Total
15 - 19 000000 000000
20 - 24 000000 000000
25 - 29 250911 0000018
30 - 34 3422216 5000034
35 - 39 020001119 1 0 0 0 33
40 - 44 00000414 14 0 0 0 32
45 - 49 000000 4960019
50 - 54 000000 1537016
55 - 59 000000 101709
60 - 64 000000 010001
65+000000 001001
Total 51121133244 30 11 14 0 163
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VALUATION PARTICIPANT RECONCILIATION
1. Active lives
a. Number in prior valuation 1/1/2017 165
b. Terminations
i.Vested (partial or full) with deferred benefits (1)
ii. Non-vested or full lump sum distribution received (1)
iii.Transferred service to other fund 0
c. Deaths
i. Beneficiary receiving benefits 0
ii. No future benefits payable 0
d.Disabled (1)
e. Retired (4)
f. Continuing participants 158
g. New entrants 5
h. Total active life participants in valuation 163
2. Non-Active lives (including beneficiaries receiving benefits)
Service
Retirees,
Vested Receiving Receiving
Receiving Death Disability Vested
Benefits Benefits Benefits Deferred Total
a. Number prior valuation 131 30 16 17 194
Retired 400 0 4
Vested Deferred 000 1 1
Death, With Survivor (1)1 0 0 0
Death, No Survivor 0 (1)0 0 (1)
Disabled 001 0 1
Refund of Contributions 000 0 0
Rehires 000 0 0
Expired Annuities 000 0 0
Data Corrections 000 0 0
Hired/Termed in Same Year 000 0 0
b. Number current valuation 134 30 17 18 199
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SUMMARY OF CURRENT PLAN
Article 3 Pension Fund The Plan is established and administered as prescribed by “Article
3. Police Pension Fund – Municipalities 500,000 and Under” of
the Illinois Pension Code.
Plan Administration The Plan is administered by a Board of Trustees comprised of:
a)Two members appointed by the Municipality,
b)Two active Members of the Police Department
elected by the Membership, and
c)One retired Member of the Police Department
elected by the Membership.
Credited Service Complete years of service as a sworn police officer employed by
the Municipality.
Normal Retirement
Date Tier 1: Age 50 and 20 years of Credited Service.
Tier 2: Age 55 with 10 years of Credited Service.
Benefit Tier 1: 50% of annual salary attached to rank on last day of
service plus 2.50% of annual salary for each year of service over
20 years, up to a maximum of 75% of salary. The minimum
monthly benefit is $1,000 per month.
Tier 2: 2.50% per year of service times the average salary for the
eight consecutive years prior to retirement times the number of
years of service, up to a maximum of 75% of average salary. The
minimum monthly benefit is $1,000 per month.
Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the
Member; upon the death of the member, 100% of the Member’s
benefit payable to the spouse until death. For unmarried retirees,
the normal form is a Single Life Annuity.
Tier 2: Same as above, but with 66 2/3% of benefit continued to
spouse.
Early Retirement
Date Tier 1: Age 60 and 8 years of Credited Service.
Tier 2: Age 50 with 10 years of Credited Service.
Benefit Tier 1: Normal Retirement benefit with no minimum.
Tier 2: Normal Retirement benefit, reduced 6% each year before
age 55, with no minimum benefit.
Form of Benefit Same as Normal Retirement.
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Disability Benefit
Eligibility Total and permanent as determined by the Board of Trustees.
Benefit Amount A maximum of:
a.) 65% of salary attached to the rank held by Member on
last day of service, and;
b.) The monthly retirement pension that the Member is
entitled to receive if he or she retired immediately.
For non-service connected disabilities, a benefit of 50% of salary
attached to rank held by Member on last day of service.
Cost-of-Living Adjustment Tier 1:
Retirees: An annual increase equal to 3.00% per year after age
55. Those that retire prior to age 55 receive an increase of 1/12 of
3.00% for each full month since benefit commencement upon
reaching age 55.
Disabled Retirees: An annual increase equal to 3.00% per year of
the original benefit amount beginning at age 60. Those that
become disabled prior to age 60 receive an increase of 3.00% of
the original benefit amount for each year since benefit
commencement upon reaching age 60.
Tier 2: An annual increase each January 1 equal to 3.00% per
year or one-half of the annual unadjusted percentage increase in
the consumer price index-u for the 12 months ending with the
September preceding each November 1, whichever is less, of the
original pension after the attainment of age 60 or first anniversary
of pension start date whichever is later.
Pre-Retirement Death Benefit
Service Incurred 100% of salary attached to rank held by Member on last day of
service.
Non-Service Incurred A maximum of:
a.) 50% of salary attached to the rank held by Member on
last day of service, and;
b.) The monthly retirement pension earned by the deceased
Member at the time of death, regardless of whether death
occurs before or after age 50.
For non-service deaths with less than 10 years of service, a refund
of member contributions is provided.
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Vesting (Termination)
Vesting Service Requirement Tier 1: 8 years.
Tier 2: 10 years.
Non-Vested Benefit Refund of Member Contributions.
Vested Benefit Either the termination benefit, payable upon reaching age 60 (55
for Tier 2), provided contributions are not withdrawn, or a refund
of member contributions. The termination benefit is 2.50% of
annual salary held in the year prior to termination (8-year final
average salary for Tier 2) times creditable service.
Contributions
Employee 9.91% of Salary.
Municipality Remaining amount necessary for payment of Normal (current
year’s) Cost and amortization of the accrued past service liability.
City of Evanston Police Pension Fund FOSTER & FOSTER | 29131 of 681
CITY OF EVANSTON
FIREFIGHTERS’ PENSION FUND
ACTUARIAL VALUATION
AS OF JANUARY 1, 2018
CONTRIBUTIONS APPLICABLE TO THE
PLAN/FISCAL YEAR ENDING DECEMBER 31, 2019
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184 Shuman Blvd, Suite 305 Naperville, IL 60563 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com
August 21, 2018
Board of Trustees
City of Evanston
Firefighters’ Pension Fund
2100 Ridge Avenue
Evanston, IL 60201
Re: Actuarial Valuation Report – City of Evanston Firefighers’ Pension Fund
Dear Board:
We are pleased to present to the Board this report of the annual actuarial valuation of the City of
Evanston Firefighters’ Pension Fund. The valuation was performed to determine whether the assets and
contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding
requirements for the applicable plan year. Please note that this valuation may not be applicable for any
other purposes.
The valuation has been conducted in accordance with generally accepted actuarial principles and
practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards
Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 4, Illinois
Pension Code, as well as applicable federal laws and regulations. In our opinion, the assumptions used
in this valuation, as adopted by the Board of Trustees, represent reasonable expectations of anticipated
plan experience. Future actuarial measurements may differ significantly from the current
measurements presented in this report for a variety of reasons including: changes in applicable laws,
changes in plan provisions, changes in assumptions, or plan experience differing from expectations.
In conducting the valuation, we have relied on personnel, plan design, and asset information supplied
by the Board, financial reports prepared by the custodian bank and the actuarial assumptions and
methods described in the Actuarial Assumptions section of this report. While we cannot verify the
accuracy of all this information, the supplied information was reviewed for consistency and
reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the
information and believe that it has produced appropriate results. This information, along with any
adjustments or modifications, is summarized in various sections of this report.
The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets
the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial
opinions contained herein. All of the sections of this report are considered an integral part of the
actuarial opinions.
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To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any
direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster &
Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Firefighters’ Pension
Fund. Thus, there is no relationship existing that might affect our capacity to prepare and certify this
actuarial report.
If there are any questions, concerns, or comments about any of the items contained in this report, please
contact us at 630-620-0200.
Respectfully submitted,
Foster & Foster, Inc.
By: ______________________________
Jason L. Franken, FSA, EA, MAAA
By: ______________________________
Julie E. Franken, EA, MAAA
JLF/lke
Enclosures
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TABLE OF CONTENTS
Section Title Page
I Introduction
a.Summary of Report 5
b.Changes Since Prior Valuation 6
c.Comparative Summary of Principal
Valuation Results 7
II Valuation Information
a.Development of Amortization Payment 12
b.Detailed Actuarial (Gain)/Loss Analysis 13
c.Reconciliation of Changes in Contribution
Requirement 14
d.Statutory Minimum Required Contribution 15
e.Projection of Benefit Payments 16
f.Actuarial Assumptions and Methods 17
g.Glossary 19
III Trust Fund 20
IV Member Statistics
a. Statistical Data 24
b. Age and Service Distribution 25
c. Valuation Participant Reconciliation 26
V Summary of Current Plan 27
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SUMMARY OF REPORT
The regular annual actuarial valuation of the City of Evanston Firefighters’ Pension Fund, performed as
of January 1, 2018 has been completed and the results are presented in this Report. The contribution
amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2019.
The contribution requirements, compared with those set forth in the January 1, 2017 actuarial report, are
as follows:
Valuation Date 1/1/2018 1/1/2017
Applicable to Fiscal Year Ending 12/31/2019 12/31/2018
Total Recommended Contribution $9,670,806 $9,720,585
% of Projected Annual Payroll 95.3% 96.9%
Member Contributions (Est.) 959,619 948,867
% of Projected Annual Payroll 9.5% 9.5%
City Recommended Contribution 8,711,187 8,771,718
% of Projected Annual Payroll 85.8% 87.4%
As you can see, the Total Recommended Contribution, shows a decrease when compared to the results
determined in the January 1, 2017 actuarial valuation report. The decrease is mostly attributable to the
change in assumptions, lower than expected retirement experience and lower than expected salary
increases. In addition, assets earned a 6.36% investment return (Actuarial basis) which exceeded the
6.25% assumption.
The decrease in the recommended contribution was offset by an increase in liability resulting from
projecting assumed mortality improvement to the current valuation date. See page 14 for additional detail
regarding changes in the contribution amount.
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CHANGES SINCE PRIOR VALUATION
Plan Changes Since Prior Valuation
No plan changes have occurred since the prior valuation.
Actuarial Assumption/Method Changes Since Prior Valuation
Based on the results of the 2017 Department of Insurance experience study, the following assumption
changes were made:
Updated retirement, termination and disability rate tables.
Updated the percentage of disabilities assumed to be in the line of duty from 90% to 80%.
Updated the percentage of deaths assumed to be in the line of duty from 5% to 20%.
There were no method changes since the prior valuation.
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COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS
New Assump Old Assump
1/1/2018 1/1/2018 1/1/2017
A. Participant Data
Number Included
Actives 104 104 103
Service Retirees 82 82 86
Beneficiaries 32 32 30
Disability Retirees 22 22 21
Terminated Vested 3 3 3
Total 243 243 243
Total Annual Payroll $10,149,326 $10,149,326 $10,035,610
Payroll Under Assumed Ret. Age 10,149,326 10,149,326 10,035,610
Annual Rate of Payments to:
Service Retirees 5,990,038 5,990,038 6,077,693
Beneficiaries 1,380,303 1,380,303 1,042,429
Disability Retirees 1,377,630 1,377,630 1,277,542
Terminated Vested 46,357 46,357 46,357
B. Assets
Actuarial Value 78,282,857 78,282,857 73,120,605
Market Value 79,073,077 79,073,077 70,599,997
C. Liabilities
Present Value of Benefits
Actives
Retirement Benefits 70,512,500 69,226,124 68,112,884
Disability Benefits 7,433,562 9,428,694 9,417,937
Death Benefits 1,949,168 1,465,563 1,483,771
Vested Benefits 2,788,483 2,812,336 2,724,001
Service Retirees 87,998,515 87,998,515 88,930,251
Beneficiaries 12,749,616 12,749,616 9,500,427
Disability Retirees 19,135,946 19,135,946 17,856,575
Terminated Vested 1,034,943 1,034,943 975,486
Total 203,602,733 203,851,737 199,001,332
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New Assump Old Assump
C. Liabilities - (Continued)1/1/2018 1/1/2018 1/1/2017
Present Value of Future Salaries 114,108,025 107,929,588 107,969,783
Present Value of Future
Member Contributions 10,788,914 10,204,743 10,208,543
Normal Cost (Retirement)2,216,972 2,209,969 2,193,100
Normal Cost (Disability)413,276 545,267 541,433
Normal Cost (Death)113,382 88,574 89,286
Normal Cost (Vesting)160,718 161,570 157,592
Total Normal Cost 2,904,348 3,005,380 2,981,411
Present Value of Future
Normal Costs 29,619,165 29,271,655 29,680,659
Accrued Liability (Retirement)47,623,975 47,496,701 46,055,470
Accrued Liability (Disability)3,155,971 4,005,694 3,931,184
Accrued Liability (Death)776,888 619,525 610,290
Accrued Liability (Vesting)1,507,714 1,539,142 1,460,990
Accrued Liability (Inactives) 120,919,020 120,919,020 117,262,739
Total Actuarial Accrued Liability 173,983,568 174,580,082 169,320,673
Unfunded Actuarial Accrued
Liability (UAAL) 95,700,711 96,297,225 96,200,068
Funded Ratio (AVA / AL) 45.0% 44.8% 43.2%
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New Assump Old Assump
1/1/2018 1/1/2018 1/1/2017
D. Actuarial Present Value of Accrued Benefits
Vested Accrued Benefits
Inactives 120,919,020 120,919,020 117,262,739
Actives 18,654,666 19,859,653 21,978,914
Member Contributions 9,661,291 9,661,291 9,181,673
Total 149,234,977 150,439,964 148,423,326
Non-vested Accrued Benefits 3,459,122 3,763,692 1,149,714
Total Present Value Accrued Benefits 152,694,099 154,203,656 149,573,040
Funded Ratio (MVA / PVAB) 51.8% 51.3% 47.2%
Increase (Decrease) in Present Value of
Accrued Benefits Attributable to:
Plan Amendments 0 0
Assumption Changes (1,509,557) 0
New Accrued Benefits 0 4,160,713
Benefits Paid 0 (8,609,369)
Interest 0 9,079,272
Other 0 0
Total (1,509,557) 4,630,616
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New Assump Old Assump
Valuation Date 1/1/2018 1/1/2018 1/1/2017
Applicable to Fiscal Year Ending 12/31/2019 12/31/2019 12/31/2018
E. Pension Cost
Normal Cost ¹$3,085,870 $3,193,216 $3,167,749
% of Total Annual Payroll ¹30.4 31.5 31.6
Administrative Expenses ¹ 77,180 77,180 90,188
% of Total Annual Payroll ¹0.8 0.8 0.9
Payment Required to Amortize
Unfunded Actuarial Accrued
Liability over 23 years
(as of 1/1/2018) ¹ 6,507,756 6,552,376 6,462,648
% of Total Annual Payroll ¹64.1 64.5 64.4
Total Recommended Contribution 9,670,806 9,822,772 9,720,585
% of Total Annual Payroll ¹95.3 96.8 96.9
Expected Member Contributions ¹ 959,619 959,619 948,867
% of Total Annual Payroll ¹9.5 9.5 9.5
Expected City Contribution 8,711,187 8,863,153 8,771,718
% of Total Annual Payroll ¹85.8 87.3 87.4
F. Past Contributions
Plan Years Ending:12/31/2017
Total Recommended Contribution 9,746,710
City 8,771,718
Actual Contributions Made:
Members (excluding buyback)974,992
City 8,205,800
Total 9,180,792
G. Net Actuarial (Gain)/Loss 299,770
¹ Contributions developed as of 1/1/2018 displayed above have been adjusted to
account for assumed interest.
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H. Schedule Illustrating the Amortization of the Total Unfunded Actuarial Accrued Liability as of:
Projected Unfunded
Year Accrued Liability ¹
2018 78,302,354
2019 76,688,495
2020 74,973,770
2025 64,652,188
2031 47,335,418
2036 27,227,615
2041 0
¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liability is amortized.
I. (i) 3 Year Comparison of Actual and Assumed Salary Increases
Actual Assumed
Year Ended 12/31/2017 2.02%4.36%
Year Ended 12/31/2016 4.47%4.34%
Year Ended 12/31/2015 3.32%4.46%
(ii) 3 Year Comparison of Investment Return on Actuarial Value
Actual Assumed
Year Ended 12/31/2017 6.36%6.25%
Year Ended 12/31/2016 5.55%6.50%
Year Ended 12/31/2015 3.87%6.50%
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DEVELOPMENT OF JANUARY 1, 2018 AMORTIZATION PAYMENT
(1) Unfunded Actuarial Accrued Liability as of January 1, 2017 $96,200,068
(2) Sponsor Normal Cost developed as of January 1, 2017 2,032,544
(3) Expected administrative expenses for the year ended December 31, 2017 84,883
(4) Expected interest on (1), (2) and (3)6,142,191
(5) Sponsor contributions to the System during the year ended December 31, 2017 8,205,800
(6) Expected interest on (5)256,431
(7) Expected Unfunded Actuarial Accrued Liability as of
December 31, 2017, (1)+(2)+(3)+(4)-(5)-(6)95,997,455
(8) Change to UAAL due to Assumption Change (596,514)
(9) Change to UAAL due to Actuarial (Gain)/Loss 299,770
(10) Unfunded Accrued Liability as of January 1, 2018 95,700,711
(11) UAAL Subject to Amortization (90% AAL less Actuarial Assets)78,302,354
Date Years 1/1/2018 Amortization
Established Remaining Amount Amount
1/1/2018 23 78,302,354 6,124,947
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(1) Unfunded Actuarial Accrued Liability (UAAL) as of January 1, 2017 $96,200,068
(2) Expected UAAL as of January 1, 2018 95,997,455
(3) Summary of Actuarial (Gain)/Loss, by component:
Investment Return (Actuarial Asset Basis)(77,844)
Salary Increases (1,212,906)
Active Decrements 29,082
Inactive Mortality 270,950
Mortality Update/Other 1,290,488
Change in UAAL due to (Gain)/Loss 299,770
Assumption Changes (596,514)
(4) Actual UAAL as of January 1, 2018 $95,700,711
DETAILED ACTUARIAL (GAIN)/LOSS ANALYSIS
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(1) Contribution Determined as of January 1, 2017 8,771,718$
(2) Summary of Contribution Impact by component:
Change in Normal Cost 25,467
Change in Assumed Administrative Expense (13,008)
Investment Return (Actuarial Asset Basis)(5,293)
Salary Increases (82,479)
New Entrants -
Active Decrements 1,978
Inactive Mortality 18,425
Data Corrections -
Contributions (More) or Less than Recommended (44,129)
Change in Expected Member Contributions (10,752)
Assumption Change (151,966)
Mortality Update/Other 201,226
Total Change in Contribution (60,531)
(3) Contribution Determined as of January 1, 2018 $8,711,187
RECONCILIATION OF CHANGES IN CONTRIBUTION REQUIREMENT
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New Assump Old Assump
Valuation Date 1/1/2018 1/1/2018 1/1/2017
Applicable to Fiscal Year Ending 12/31/2019 12/31/2019 12/31/2018
Actuarial Accrued Liability (PUC)170,910,408 172,153,743 167,105,713
Actuarial Value of Assets 78,282,857 78,282,857 73,120,605
Unfunded Actuarial Accrued Liability (UAAL) 92,627,551 93,870,886 93,985,108
UAAL Subject to Amortization 75,536,510 76,655,512 77,274,537
Normal Cost ¹ $3,230,391 $3,306,137 $3,216,189
% of Total Annual Payroll ¹31.8 32.6 32.0
Administrative Expenses ¹ 77,180 77,180 90,188
% of Total Annual Payroll ¹0.8 0.8 0.9
Payment Required to Amortize
Unfunded Actuarial Accrued
Liability over 23 years
(as of 1/1/2018) ¹ 4,586,508 4,654,453 4,549,790
% of Total Annual Payroll ¹45.2 45.8 45.3
Total Required Contribution 7,894,079 8,037,770 7,856,167
% of Total Annual Payroll ¹77.8 79.2 78.2
Expected Member Contributions ¹ 959,619 959,619 948,867
% of Total Annual Payroll ¹9.5 9.5 9.5
Expected City Contribution 6,934,460 7,078,151 6,907,300
% of Total Annual Payroll ¹68.3 69.7 68.7
Assumptions and Methods:
Actuarial Cost Method Projected Unit Credit
Amortization Method 90% Funding by 2040
Payroll Growth Assumption 3.50%
All other assumptions and methods are as described in the Actuarial Assumptions and Methods section.
¹ Contributions developed as of 1/1/2018 displayed above have been adjusted to
account for assumed interest.
STATUTORY MINIMUM REQUIRED CONTRIBUTION
Contribution requirements shown on this page are calculated according to statutory
minimum funding requirements of the Illinois Pension Code. We do not believe this
method is sufficient to fund future benefits; as such, we recommend funding according
to the contributions developed in Section E of this report.
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PROJECTION OF BENEFIT PAYMENTS
Payments for Payments for Total
Year Current Actives Current Inactives Payments
2018 278,164 8,742,495 9,020,659
2019 514,786 8,779,428 9,294,214
2020 763,127 8,886,494 9,649,621
2021 1,015,854 8,958,878 9,974,732
2022 1,278,647 9,017,671 10,296,318
2023 1,569,039 9,083,914 10,652,953
2024 1,886,797 9,118,510 11,005,307
2025 2,238,917 9,139,805 11,378,722
2026 2,600,862 9,147,326 11,748,188
2027 2,980,770 9,140,062 12,120,832
2028 3,405,143 9,117,196 12,522,339
2029 3,816,085 9,077,333 12,893,418
2030 4,241,163 9,033,980 13,275,143
2031 4,687,604 8,955,886 13,643,490
2032 5,162,890 8,855,348 14,018,238
2033 5,658,389 8,730,418 14,388,807
2034 6,179,274 8,579,506 14,758,780
2035 6,721,489 8,425,863 15,147,352
2036 7,273,490 8,220,133 15,493,623
2037 7,821,101 7,984,823 15,805,924
2038 8,403,757 7,719,801 16,123,558
2039 8,980,476 7,424,861 16,405,337
2040 9,553,149 7,100,877 16,654,026
2041 10,051,644 6,749,564 16,801,208
2042 10,559,189 6,373,453 16,932,642
2043 11,029,843 5,976,304 17,006,147
2044 11,515,481 5,562,447 17,077,928
2045 11,963,999 5,137,051 17,101,050
2046 12,317,569 4,706,335 17,023,904
2047 12,611,302 4,276,203 16,887,505
2048 12,858,484 3,852,294 16,710,778
2049 13,081,613 3,441,161 16,522,774
2050 13,267,885 3,048,568 16,316,453
2051 13,397,464 2,678,722 16,076,186
2052 13,487,482 2,335,297 15,822,779
2053 13,538,386 2,020,218 15,558,604
2054 13,550,365 1,734,096 15,284,461
2055 13,523,174 1,477,725 15,000,899
2056 13,454,883 1,250,776 14,705,659
2057 13,346,365 1,051,965 14,398,330
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 16147 of 681
ACTUARIAL ASSUMPTIONS AND METHODS
Interest Rate 6.25% per year compounded annually, net of investment related
expenses. This is approximately supported by the target asset
allocation and expected return of the asset classes. We will
continue to monitor this to ensure the rate continues to be
supported.
Mortality Rate Healthy Lives:
RP-2000 Combined Healthy Mortality with a blue-collar
adjustment, projected to the valuation date with scale BB. 20%
of active deaths are assumed to be in the line of duty.
Disabled Lives:
RP-2000 Disabled Retiree Mortality, projected to the valuation
date with scale BB.
The mortality assumptions sufficiently accommodate future
mortality improvements.
Retirement Age See table on following page. This is based on an experience
study performed in 2017.
Disability Rate See table on following page. 80% of the disabilities are assumed
to be in the line of duty. This is based on an experience study
performed in 2017.
Termination Rate See table on following page. This is based on an experience
study performed in 2017.
Salary Increases See table below. This is based on an experience study performed
in 2017.
Inflation 2.50%.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 17148 of 681
Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age
55 receive an increase of 1/12 of 3.00% for each full month since
benefit commencement upon reaching age 55.
Tier 2: 1.25% per year after the later of attainment of age 60 or
first anniversary of retirement.
Marital Status 80% of Members are assumed to be married.
Spouse’s Age Males are assumed to be three years older than females.
Funding Method Entry Age Normal Cost Method.
Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period.
Funding Policy Amortization Method The UAAL is amortized according to a Level Percentage of
Payroll method over a period ending in 2040. The amortizable
UAAL is 90% of the Accrued Liability less the Actuarial Value
of Assets.
Payroll Growth None.
Administrative Expenses Expenses paid out of the fund other than investment-related
expenses are assumed to be equal to those paid in the previous
year.
Decrement Tables
% Terminating % Becoming Disabled % Retiring % Retiring
During the Year During the Year During the Year (Tier 1) During the Year (Tier 2)
Age Rate Age Rate Age Rate Age Rate
20 7.00% 20 0.010% 50-51 10% 50-54 3%
25 5.80% 25 0.016% 52-23 12%55 30%
30 3.50% 30 0.068% 54-55 15% 56-59 20%
35 1.75% 35 0.220% 56-59 20% 60-62 25%
40 1.10% 40 0.420% 60-62 25% 63-64 33%
45 1.00% 45 0.650% 63-64 33% 65-69 50%
50 1.00% 50 0.900% 65-69 50% 70+ 100%
55+ 0.00% 55 1.240% 70+ 100%
60 1.580%
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 18149 of 681
GLOSSARY
Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of
all covered members.
Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to
current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations.
Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded.
Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or
improved and such establishment or improvement is applicable to all years of past service.
Total Recommended Contribution is equal to the Normal Cost plus an amount sufficient to amortize the
Unfunded Accrued Liability over a period ending in 2040. The recommended amount is adjusted for
interest according to the timing of contributions during the year.
Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal
costs for all active participants. For an active participant, the normal cost is the participant’s normal cost
accrual rate, multiplied by the participant’s current compensation.
(a) The normal cost accrual rate equals:
(i) the present value of future benefits for the participant, determined as of the
participant’s entry age, divided by
(ii)the present value of the compensation expected to be paid to the participant for each
year of the participant’s anticipated future service, determined as of the participant’s
entry age.
(b)In calculating the present value of future compensation, the salary scale is applied both
retrospectively and prospectively to estimate compensation in years prior to and subsequent to the
valuation year based on the compensation used for the valuation.
(c)The accrued liability is the sum of the individual accrued liabilities for all participants and
beneficiaries. A participant’s accrued liability equals the present value, at the participant’s
attained age, of future benefits less the present value at the participant’s attained age of the
individual normal costs payable in the future. A beneficiary’s accrued liability equals the present
value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals
the total accrued liability less the actuarial value of assets.
(d) Under this method, the entry age used for each active participant is the participant’s age at the
time he or she would have commenced participation if the plan had always been in existence
under current terms, or the age as of which he or she first earns service credits for purposes of
benefit accrual under the current terms of the plan.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 19150 of 681
STATEMENT OF FIDUCIARY NET POSITION
December 31, 2017
ASSETS MARKET VALUE
Total Cash and Equivalents 1,837,582
Receivables:
From General Trust Fund 18,193
Accrued Past Due Interest 257,174
Total Receivable 275,367
Investments:
Corporate Bonds 14,466,822
U.S. Gov't and Agency Obligations 4,565,001
Stocks 5,775,770
Mutual Funds 52,190,381
Total Investments 76,997,974
Total Assets 79,110,923
LIABILITIES
Liabilities:
Payable:
To Other Funds 10,000
Vouchers Payable 27,846
Total Liabilities 37,846
Net Assets:
Active and Retired Members' Equity 79,073,077
NET POSITION RESTRICTED FOR PENSIONS 79,073,077
TOTAL LIABILITIES AND NET ASSETS 79,110,923
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 20151 of 681
STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
FOR THE YEAR ENDED December 31, 2017
Market Value Basis
ADDITIONS
Contributions:
Member 974,992
City 8,205,800
Total Contributions 9,180,792
Investment Income:
Net Increase in Fair Value of Investments 8,110,552
Less Investment Expense ¹ (136,256)
Net Investment Income 7,974,296
Total Additions 17,155,088
DEDUCTIONS
Distributions to Members:
Benefit Payments 8,609,369
Refund of Contributions/Transfers 0
Total Distributions 8,609,369
Administrative Expenses 72,640
Total Deductions 8,682,009
Net Increase in Net Position 8,473,079
NET POSITION RESTRICTED FOR PENSIONS
Beginning of the Year 70,599,998
End of the Year 79,073,077
¹ Investment Related expenses include investment advisory,
custodial and performance monitoring fees.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 21152 of 681
Plan Year
Ending Gain/(Loss) 2018 2019 2020 2021 2022
12/31/2014 (666,688) (133,338)0000
12/31/2015 (4,120,159) (1,648,064) (824,032) 0 0 0
12/31/2016 (442,241) (265,345) (176,896) (88,448) 0 0
12/31/2017 3,546,209 2,836,967 2,127,725 1,418,484 709,242 0
Total 790,220 1,126,797 1,330,036 709,242 0
Market Value of Assets, 12/31/2016 70,599,998
Contributions Less Benefit Payments & Administrative Expenses 498,783
Expected Investment Earnings¹4,428,087
Actual Net Investment Earnings 7,974,296
2018 Actuarial Investment Gain/(Loss)3,546,209
¹ Expected Investment Earnings = 6.25% x (70,599,998 + 0.5 x 498,783)
Market Value of Assets, 12/31/2017 79,073,077
(Gains)/Losses Not Yet Recognized (790,220)
Actuarial Value of Assets, 12/31/2017 78,282,857
(A) 12/31/2016 Actuarial Assets:73,120,605
(I) Net Investment Income:
1. Interest and Dividends 2,072,811
2. Realized Gains (Losses)103,920
3. Change in Actuarial Value 2,622,994
4. Investment Expenses (136,256)
Total 4,663,469
(B) 12/31/2017 Actuarial Assets:78,282,857
Actuarial Asset Rate of Return = (2 x I) / (A + B - I):6.36%
Market Value of Assets Rate of Return:11.26%
12/31/2017 Limited Actuarial Assets:78,282,857
Actuarial Gain/(Loss) due to Investment Return (Actuarial Asset Basis)77,844
Amounts Not Yet Recognized by Valuation Year
Development of Investment Gain/Loss
Development of Actuarial Value of Assets
ACTUARIAL ASSET VALUATION
December 31, 2017
Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or
loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In
the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or
loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments
minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than
120% of the Market Value of Assets.
Gains/(Losses) Not Yet Recognized
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 22153 of 681
CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS
December 31, 2017
Actuarial Asset Basis
INCOME
Contributions:
Member 974,992
City 8,205,800
Total Contributions 9,180,792
Earnings from Investments
Interest & Dividends 0
Miscellaneous Income 2,072,811
Net Realized Gain (Loss) 103,920
Change in Actuarial Value 2,622,994
Total Earnings and Investment Gains 4,799,725
EXPENSES
Administrative Expenses:
Investment Related¹ 136,256
Other 72,640
Total Administrative Expenses 208,896
Distributions to Members:
Benefit Payments 8,609,369
Refund of Contributions/Transfers 0
Total Distributions 8,609,369
Change in Net Assets for the Year 5,162,252
Net Assets Beginning of the Year 73,120,605
Net Assets End of the Year² 78,282,857
¹ Investment Related expenses include investment advisory,
custodial and performance monitoring fees.
² Net Assets may be limited for actuarial consideration.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 23154 of 681
STATISTICAL DATA
1/1/2015 1/1/2016 1/1/2017 1/1/2018
Actives - Tier 1
Number 81 79 76 73
Average Current Age 42.7 43.4 44.0 44.5
Average Age at Employment 28.0 28.1 28.2 28.1
Average Past Service 14.7 15.3 15.8 16.4
Average Annual Salary $98,712 $100,461 $103,029 $104,249
Actives - Tier 2
Number 26 26 27 31
Average Current Age 30.1 30.8 31.8 32.2
Average Age at Employment 28.2 28.0 28.1 27.6
Average Past Service 1.9 2.8 3.7 4.6
Average Annual Salary $70,990 $75,567 $81,683 $81,909
Service Retirees
Number 86 86 86 82
Average Current Age 68.8 69.1 69.4 69.4
Average Annual Benefit $63,874 $66,938 $70,671 $73,049
Beneficiaries
Number 33 34 30 32
Average Current Age 67.6 70.7 68.3 70.6
Average Annual Benefit $32,135 $33,533 $34,748 $43,134
Disability Retirees
Number 23 22 21 22
Average Current Age 62.2 61.9 62.8 63.1
Average Annual Benefit $54,025 $57,557 $60,835 $62,620
Terminated Vested
Number 3433
Average Current Age 31.5 33.1 39.4 40.4
Average Annual Benefit ¹N/A N/A $46,357 $46,357
¹ Average Annual Benefit for Terminated Vested members reflects the benefit for members entitled to a
future annual benefit from the plan.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 24155 of 681
AGE AND SERVICE DISTRIBUTION
PAST SERVICE
AGE 012345-910-14 15-19 20-24 25-29 30+ Total
15 - 19 000000 000000
20 - 24 200000 000002
25 - 29 100403 000008
30 - 34 0111212 2000019
35 - 39 10010812 0 0 0 0 22
40 - 44 000002 8600016
45 - 49 000001 3 10 5 0 0 19
50 - 54 000000 222219
55 - 59 000000 001427
60 - 64 000000 010102
65+000000 000000
Total 411622627 19 8 7 3104
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 25156 of 681
VALUATION PARTICIPANT RECONCILIATION
1. Active lives
a.Number in prior valuation 1/1/2017 103
b. Terminations
i.Vested (partial or full) with deferred benefits 0
ii. Non-vested or full lump sum distribution received 0
iii. Transferred service to other fund 0
c. Deaths
i.Beneficiary receiving benefits (1)
ii. No future benefits payable 0
d. Disabled (1)
e. Retired (1)
f. Continuing participants 100
g. New entrants 4
h. Total active life participants in valuation 104
2. Non-Active lives (including beneficiaries receiving benefits)
Service
Retirees,
Vested Receiving Receiving
Receiving Death Disability Vested
Benefits Benefits Benefits Deferred Total
a. Number prior valuation 86 30 21 3 140
Retired 100 0 1
Vested Deferred 000 0 0
Death, With Survivor (4)5 0 0 1
Death, No Survivor (1) (3)0 0 (4)
Disabled 001 0 1
Refund of Contributions 000 0 0
Rehires 000 0 0
Expired Annuities 000 0 0
Data Corrections 000 0 0
Hired/Termed in Same Year 000 0 0
b. Number current valuation 82 32 22 3 139
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 26157 of 681
SUMMARY OF CURRENT PLAN
Article 4 Pension Fund The Plan is established and administered as prescribed by “Article
4. Firefighters’ Pension Fund – Municipalities 500,000 and
Under” of the Illinois Pension Code.
Plan Administration The Plan is administered by a Board of Trustees comprised of:
a)Two members appointed by the Municipality,
b)Two active Members of the Fire Department elected by the
Membership, and
c)One retired Member of the Fire Department elected by the
Membership.
Credited Service Years and fractional parts of years of service (except as noted
below) as a sworn Firefighter employed by the Municipality.
Salary Annual salary, including longevity, attached to firefighter’s rank,
as established by the municipality appropriation ordinance,
excluding overtime pay, bonus pay and holiday pay except for the
base 8 hours of the 10 pensionable holidays which is included.
Normal Retirement
Date Tier 1: Age 50 and 20 years of Credited Service.
Tier 2: Age 55 and 10 years of Credited Service.
Benefit Tier 1: 50% of annual salary attached to rank on last day of
service plus 2.50% of annual salary for each year of service over
20 years, up to a maximum of 75% of salary. The minimum
monthly benefit is $1,159.27 per month.
Tier 2: 2.50% per year of service times the average salary for the
eight consecutive years prior to retirement times the number of
years of service, up to a maximum of 75% of average salary. The
minimum monthly benefit is $1,159.27 per month.
Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the
Member; upon the death of the member, 100% of the Member’s
benefit payable to the spouse until death. For unmarried retirees,
the normal form is a Single Life Annuity.
Tier 2: Same as above, but with 66 2/3% of benefit continued to
spouse.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 27158 of 681
Early Retirement
Date Tier 1: Age 60 and 10 years of Credited Service.
Tier 2: Age 50 and 10 years of Credited Service.
Benefit Tier 1: 1.5% plus 0.1% for each year of service in excess of 10
years, times salary x service (complete years).
Tier 2: Normal Retirement Benefit, reduced 6% for each year
before age 55, with no minimum benefit.
Form of Benefit Same as Normal Retirement
Disability Benefit
Eligibility Total and permanent as determined by the Board of Trustees.
Seven years of service required for non-service connected
disability.
Benefit Amount A maximum of:
a.) 65% of salary attached to the rank held by Member on
last day of service, and;
b.) The monthly retirement pension that the Member is
entitled to receive if he or she retired immediately.
For non-service connected disabilities, a benefit of 50% of salary
attached to rank held by Member on last day of service.
Cost-of-Living Adjustment Tier 1:
Retirees: An annual increase equal to 3.00% per year after age
55. Those that retire prior to age 55 receive an increase of 1/12 of
3.00% for each full month since benefit commencement upon
reaching age 55.
Disabled Retirees: An annual increase equal to 3.00% per year of
the original benefit amount beginning at age 60. Those that
become disabled prior to age 60 receive an increase of 3.00% of
the original benefit amount for each year since benefit
commencement upon reaching age 60.
Tier 2: An annual increase each January 1 equal to 3.00% per
year or one-half of the annual unadjusted percentage increase in
the consumer price index-u for the 12 months ending with the
September preceding each November 1, whichever is less, of the
original pension after the attainment of age 60 or first anniversary
of pension start date whichever is later.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 28159 of 681
Pre-Retirement Death Benefit
Service Incurred 100% of salary attached to rank held by Member on last day of
service.
Non-Service Incurred A maximum of:
a.) 54% of salary attached to the rank held by Member on last
day of service, and;
b.) The monthly retirement pension earned by the deceased
Member at the time of death, regardless of whether death
occurs before or after age 50.
Vesting (Termination)
Vesting Service Requirement 10 years.
Non-Vested Benefit Refund of Member Contributions.
Vested Benefit Either the termination benefit, payable upon reaching age 60 (55
for Tier 2, provided contributions are not withdrawn, or a refund
of member contributions.
Termination Benefit Based on the monthly salary attached to the Member’s rank at
separation from service and equals:
Tier 1: 1.5% plus 0.1% for each year of service in excess of 10
years, times salary x service (based on complete years).
Tier 2: 2.50% of 8-year final average salary times creditable
service.
Contributions
Employee 9.455% of Salary.
Municipality Remaining amount necessary for payment of Normal (current
year’s) Cost and amortization of the accrued past service liability.
City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 29160 of 681
184 Shuman Blvd, Suite 305 Naperville, IL 60563 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com
August 28, 2018
Hitesh D. Desai, CPA
CFO / Treasurer
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Re: Actuarial Valuation Results 6.50% Interest – City of Evanston Police Pension Fund and
Firefighters’ Pension Fund
Dear Hitesh:
As requested, we are providing the actuarial valuation results for the City of Evanston Police Pension
Fund and Firefighters’ Pension Fund based on an investment return assumption of 6.50%. However,
both Pension Boards have publicly adopted an assumption of 6.25% and believe this rate is more
consistent with future expectations.
The valuations were performed to determine whether the assets and contributions are sufficient to
provide the prescribed benefits and to develop the appropriate funding requirements for the applicable
plan year. Please note that these valuations may not be applicable for any other purposes.
The valuations have been conducted in accordance with generally accepted actuarial principles and
practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards
Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 3 and
Article 4, Illinois Pension Code, as well as applicable federal laws and regulations. Future actuarial
measurements may differ significantly from the current measurements presented in this report for a
variety of reasons including: changes in applicable laws, changes in plan provisions, changes in
assumptions, or plan experience differing from expectations.
In conducting the valuations, we have relied on personnel, plan design, and asset information supplied
by the Board, financial reports prepared by the custodian bank and the actuarial assumptions and
methods described in the Actuarial Assumptions section of this report. While we cannot verify the
accuracy of all this information, the supplied information was reviewed for consistency and
reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the
information and believe that it has produced appropriate results. A complete summary of assumptions
and plan provisions can be found in the corresponding actuarial valuation reports.
The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets
the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial
opinions contained herein. All of the sections of this report are considered an integral part of the
actuarial opinions.
161 of 681
To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any
direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster &
Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Police or Firefighters’
Pension Funds. Thus, there is no relationship existing that might affect our capacity to prepare these
results.
If there are any questions, concerns, or comments about any of the items contained in this letter, please
contact us at 630-620-0200.
Respectfully submitted,
Foster & Foster, Inc.
By: ______________________________
Jason L. Franken, FSA, EA, MAAA
JLF/lke
Enclosures
162 of 681
City of Evanston Police Pension Fund
January 1, 2018 Valuation Results
d= 6.50%d= 6.25%
1/1/2018 1/1/2018
Total Recommended Contribution 12,049,746 12,701,183
City Recommended Contribution 10,502,308 11,153,745
Unfunded Actuarial Accrued
Liability (UAAL)114,402,999 121,726,183
Funded Ratio (AVA / AL)50.3%48.8%
City of Evanston Police and Firefighters' Pension Funds FOSTER & FOSTER | 3163 of 681
City of Evanston Firefighters' Pension Fund
January 1, 2018 Valuation Results
d= 6.50%d= 6.25%
1/1/2018 1/1/2018
Total Recommended Contribution 9,226,203 9,670,806
City Recommended Contribution 8,266,584 8,711,187
Unfunded Actuarial Accrued
Liability (UAAL)90,461,497 95,700,711
Funded Ratio (AVA / AL)46.4%45.0%
City of Evanston Police and Firefighters' Pension Funds FOSTER & FOSTER | 4164 of 681
For City Council meeting of October 8, 2018 Item A6
Business of the City by Motion: Collection Agency Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer/Treasurer
Alex Thorpe, Revenue Manager
Subject: Contract for Collection Services with LifeQuest Services, Inc.
Date: October 8, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a three-year
agreement with LifeQuest Services, Inc. (9200 Calumet Avenue, Munster, IN 46321) to
provide collection agency services at a rate of 21%. This contract provides service to
the City for a period of three (3) years, with two additional one (1) year options for
renewal, for a total of 5 years. Funding of the 21% service fee will be deducted from the
recovered revenue.
Funding Source:
N/A – Cost will be deducted from recovered revenue (21% per contract)
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
The Finance Division has been revising operational procedures related to debt
collection. The Collectors Office is working with departments issuing debt in order to
develop a coordinated effort across the City; issuing departments send out a notice of
fee and a 30-day notice. A second delinquent notice is sent from Finance. The
Collectors Office will focus on the additional mailing and outreach efforts to collect on
the outstanding debt. This process has been made easier with the installation of the
new cashiering system, Orbipay.
The City previously used Municipal Services Bureau (MSB) and Duncan Solutions, Inc.
for the collection agency services; however, those contracts have expired and a request
Memorandum
165 of 681
Page 2 of 2
for proposals (RFP) was developed based on the changes to the collection approach for
past due debt. The City issued the RFP on July 19, 2018 that included details on the
current outstanding receivables for delinquent parking citations, administrative hearings
citations (police ordinance violations, false alarm fees, ambulance service fees, among
others). The Collectors Office will be the primary point of contact for sending debt to the
collection agency. Previously, each department was able to coordinate independently
with the collection agency for file transfers.
The City received two bid responses for this RFP with LifeQuest being the only
responsive bidder. Upon approval from City Council, LifeQuest will sign the City’s
standard Professional Services Agreement. Their rating is listed below:
LifeQuest
Process Reviewer 1 Reviewer 2 Reviewer 3 Reviewer 4
Qualifications and Expertise 8 7 7 6
Price 8 7 7 8
Organization and Completeness of Proposal 10 8 8 10
Willingness to Execute the City of Evanston’s Professional Services Agreement 10 10 10 10
M/W/EBE Participation 0 0 0 0
Total 36 32 32 34
Attachments:
M/W/EBE Memorandum
166 of 681
RFP 18-41, Collection Agency Services with LifeQuest Services Inc., M/W/EBE Memo 10.08.2018
To: Hitesh Desai, Chief Financial Officer
Alex Thorpe, Revenue Manager
From: Tammi Nunez, Purchasing Manager
Subject: RFP 18-41, Collection Agency Services
Date: October 8, 2018
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, for the RFP 18-41, Collection
Agency Services with LifeQuest Services Inc., precludes subcontracting
opportunities.
100% of the contract will be self-performed by the Contractor for the purpose of
debt collection.
Memorandum
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For City Council meeting of September 17, 2018 Item A7
Business of the City by Motion: Garden Park Renovations
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Garden Park Renovations – Consulting Services Award
(RFP No. 18-32)
Date: September 17, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for
landscape architectural and engineering services related to the Garden Park
Renovation Project (RFP No. 18-32) with Teska Associates, Inc. (627 Grove Street,
Evanston, Illinois), in the amount of $74,465.96.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account 415.40.4118.62145-518002) which included $75,000
budgeted for these services in 2018.
A breakdown of funding for this project is as follows:
Account Summary
Project Funding 2018 (detailed above) $75,000.00
Encumbrances / expenditures to date -$0.00
Recommended award -$74,465.96
Balance Remaining $534.04
Livability Benefits:
Built Environment: Enhance public spaces
Education, Arts, & Community: Preserve and reuse historic structures and sites
Health & Safety: Promote healthy, active lifestyles
Memorandum
168 of 681
Background Information:
Garden Park, a 1.14 acre park located at Sheridan Square and Lake Michigan, was last
renovated in 1990. Improvements at that time included new play equipment and site
furnishings. In 2017, the drinking fountain and water service were replaced along with
limited accessible paving to the drinking fountain from the public sidewalk. No other
improvements have been performed at this property within the last 30 years. The
existing playground and site furnishings (with the exception of the newly installed
drinking fountain) do not meet current ASTM/CPSC standards or ADA requirements.
Overall the park is in general disrepair, and requires renovation at this time to meet
public need.
In 2008, the City performed a master plan for the lakefront park system which identified
a variety of improvements at Garden Park. On May 3, 2018 City staff conducted a public
meeting with area residents to obtain feedback on the existing park and master plan
identified improvements in order to better establish a scope of work for the project. A
wide variety of improvements were suggested at the meeting and that information was
utilized as a basis for development of a request for proposal (RFP) to obtain the
services of a consultant team to design the needed improvements.
Analysis:
On May 31, 2018 the City issued a Request for Proposals for consultant services to
design improvements at Garden Park. On June 26, 2018 proposals were received from
the following nine consulting firms:
Firm Address
Conservation Design Forum 403 W. St. Charles Road, Lombard, Illinois 60148
Hitchcock Design Group 100 S. Wacker Dr., Suite 700, Chicago, Illinois 60606
Juli Ordower Landscape
Architecture
2343 N. Janssen Ave, #3, Chicago, Illinois 60614
Kettelkamp & Kettelkamp 1315 Sherman Place, Evanston, Illinois 60201
Planning Resources, Inc. 402 W. Liberty Dr., Wheaton, Illinois 60187
Studio Bloom, Inc. 115 E. Ogden Ave, Suite 117-360, Naperville, Illinois
60563
Terra Engineering 225 W. Ohio Street, 4th Floor, Chicago, Illinois 60654
Teska Associates, Inc. 627 Grove Street, Evanston, Illinois 60201
Upland Design, Ltd. 24042 Lockport St., Plainfield, Illinois 60544
Proposals were reviewed by the following staff:
• Stefanie Levine, Senior Project Manager – Public Works Agency
• Lara Biggs, Capital Planning and Engineering Bureau Chief / City Engineer –
Public Works Agency
• Lawrence Hemingway, Director of Parks Recreation and Community Services
• Bob Dorneker, Assistant Director of Parks Recreation and Community
Services
• Kimberly Richardson, Deputy City Manager
• Jillian Ostman, Purchasing Specialist
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Following the initial scoring, the selection committee interviewed the three highest
ranked firms, Hitchcock Design Group, Kettelkamp & Kettelkamp, and Teska Associates
to confirm their understanding of the project and evaluate their overall expertise. Below
is a chart indicating the revised scoring following the interviews.
Consultant Firm Qualifications and Experience Project Approach Price Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Interview Total Maximum Points 25 25 20 10 10 10 10 110
Teska Associates, Inc. 23 23 16 10 10 10 10 102
Hitchcock Design
Group
23 22 20 9 10 9 6 99
Kettelkamp &
Kettelkamp
22 24 16 10 10 10 3 95
Teska Associates, Inc. demonstrated a good understanding of the project and the range
of potential solutions. Additionally, Teska and their team demonstrated the experience
completing similar projects and have extensive experience working on City projects.
Therefore, staff recommends award to Teska Associates, Inc. in the amount of
$74,465.96.
A review of the project for compliance with the City’s M/W/EBE program goals is
attached.
Legislative History:
None
Attachments:
Memo on M/W/EBE Compliance
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Teska Associates, Inc., RFP 18-32, 09.17.2018
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Garden Park Renovations, RFP 18-32
Date: September 17, 2018
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to the Garden Park Renovations, RFP 18-32 the base bid amount of
$74,465.96, the primary contractor Teska Associates, Inc. has subcontracted the
following:
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Teska Associates, Inc.
527 Grove Street
Evanston, IL 60201
Consultant $43,560.00 58.5% X
Christopher Burke Engin.
820 Davis Street
Evanston, IL 60201
Engineering
Services
$28,405.96 38.1% X
Construction &
Geotechnical Materials
60 Martin Lane
Elk Grove Village, IL
60077
Materials
Testing
$2,500.00 3.4% X
Total M/W/EBE $74,465.96 100%
Teska Associates, Inc. will receive credit for 100% M/W/EBE participation.
Cc: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council meeting of October 8, 2018 Item A8
Business of the City by Motion, CIPP Sewer Rehab Contract B
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47)
Award of Contract
Date: September 27, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for the
2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with Kenny Construction dba
Granite Inliner (2215 Sanders, Suite 400, Northbrook, IL 60062) in the amount of
$379,505.00.
Funding Source:
Funding for this project is from Sewer Fund (Account 515.40.4535.62461 – 418009), which
has an FY 2018 budget of $675,000 with $425,561 remaining.
Livability Benefits:
Built Environment: Manage water resources responsibly
Reduce Environmental Impact: Reduce material waste
Health & Safety: Enhance resiliency to natural & human hazards.
Background:
This contract includes rehabilitation of 6,254 feet of combined sewer main ranging in size
from 8-inch diameter to 21-inch diameter at 27 different sites. A location map indicating
where the work will take place is attached. The sewer mains were identified as needing
rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer
mains. The work is to be completed by March 29, 2019.
The contract documents for this project were sent only to the five contractors pre-qualified
to perform this type of work per RFQ 16-67. These contractors submitted information
demonstrating that the product they intend to use meets specific minimum requirements;
that they are trained and approved to install the product; and that they have at least the
Memorandum
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required minimum amount of experience installing the product. Council approved the pre-
qualification of these contractors on January 9, 2017.
Discussion:
Bids for the subject project were opened and publicly read on Tuesday, August 28, 2018.
Three of the pre-qualified contractors submitted bids for this project as summarized in the
table below.
Contractor Information:
Contractor Address Total Bid1
Kenny Construction
Company dba Granite
Inliner
2215 Sanders Road, Suite 400, Northbrook, IL
60062 $379,505.00
Visu-Sewer of Illinois, LLC 9014 S Thomas Avenue, Bridgeview, IL 60455 $382,108.652
Insituform Technologies
USA, LLC 17988 Edison Avenue, Chesterfield, MO 63005 $386,708.50
Note:
(1) The above prices are the total of the base bid and alternates. See attached bid
tabulation for breakdown of base bid and alternates.
(2) The value shown is corrected based on calculated extended unit prices. The bid
submitted with errors was $382,222.50.
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening, or until November 3, 2018. The bids were reviewed by Deborah
Cueva, Engineer, and Paul Moyano, Senior Project Manager.
Kenny Construction Company dba Granite Inliner is the lowest responsible bidder meeting
the project specifications. Kenny Construction is requesting a partial waiver of the City’s
M/W/EBE program goal because participation is impracticable. The partial waiver is for 7%
of the 25% utilization goal for a revised goal of 18%. A memo reviewing their compliance is
attached. Kenny Construction has indicated that they intend to comply with the LEP by
employing an Evanston resident.
Staff recommends award to Kenny Construction Company dba Granite Inliner, including
base and alternate bid items. Kenny Construction Company dba Granite Inliner was
prequalified in 2017, and they completed sewer rehabilitation projects for the City over the
past several years, the most recent in 2017. The quality of their work has been satisfactory.
Legislative History:
On January 9, 2017, the City Council approved the list of pre-qualified CIPP rehabilitation
contractors (RFP 16-67).
Attachments:
2018 CIPP Sewer Rehabilitation Contract B Location Map
Bid Tabulation for Bid 18-47 2018 CIPP Sewer Rehabilitation Contract B
M/W/EBE Compliance Review Memo, dated 10/8/18
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NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400
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Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
Mile
1:31,680
1 inch = 0.5 mile
City of Evanston - Location Map2018 CIPP Sewer Rehabilitation - Contract BBid # 18-47
07/31/2018
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2018B_CIPPSewerRehab_BWltr.mxd
´
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2018 CIPP Sewer Rehabilitation Contract BBid No. 18‐47Bid SummaryUnit Price Extended Price Unit Price Extended Price Unit Price Extended Price18 HARRISON ST & CRAWFORD AVE64LF$118.00 $7,552.00 $87.25 $5,584.00 $137.40 $8,793.60215 RIDGEWAY AVE ‐ 2300 BLK314LF$50.00 $15,700.00 $59.90 $18,808.60 $51.10 $16,045.40310 HARRISON ‐ 2000 BLK294LF$70.00 $20,580.00 $71.40 $20,991.60 $79.10 $23,255.40418RIDGE AVE ‐ 2600 BLK172LF$40.00 $6,880.00 $36.40 $6,260.80 $45.50 $7,826.00512 FOWLER AVE ‐ 1500 BLK331LF$46.00 $15,226.00 $38.90 $12,875.90 $41.10 $13,604.10612 PITNER AVE ‐ 1600 BLK338LF$46.00 $15,548.00 $38.90 $13,148.20 $40.90 $13,824.20712 PITNER AVE ‐ 1500 BLK322LF$52.00$16,744.00 $59.90 $19,287.80 $54.40 $17,516.80815 GREENWOOD ST ‐ 2100 BLK135LF$52.00 $7,020.00 $36.45 $4,920.75 $50.70 $6,844.50910 RIDGE AVE ‐ 1700 BLK123LF$67.00 $8,241.00 $38.90 $4,784.70 $72.90 $8,966.701012 MAPLE AVE ‐ 1500 BLK268LF$75.00 $20,100.00 $97.70 $26,183.60 $88.50 $23,718.00119 JUDSON AVE ‐ 1700 BLK366LF$27.00 $9,882.00 $36.40 $13,322.40 $32.60 $11,931.601215 JUDSON AVE ‐ 1600 BLK296LF$55.00 $16,280.00 $59.90 $17,730.40 $55.70 $16,487.20139 ALLEY ‐ SHERMAN AVE154LF$48.00 $7,392.00 $36.40 $5,605.60 $49.80 $7,669.201412 JUDSON AVE ‐ 1200 BLK355LF$32.00 $11,360.00 $38.90 $13,809.50 $37.60 $13,348.001512 JUDSON AVE ‐ 1100 BLK245LF$36.00 $8,820.00 $38.90 $9,530.50 $38.50 $9,432.501612 JUDSON AVE ‐ 1100 BLK236LF$32.00 $7,552.00 $38.90 $9,180.40 $38.50 $9,086.001712 JUDSON AVE ‐ 1100 BLK63LF$71.00 $4,473.00 $38.90 $2,450.70 $38.50 $2,425.501812 SHERIDAN RD ‐ 1200 BLK188LF$49.00$9,212.00 $38.90 $7,313.20 $51.40 $9,663.2019 21 MAIN ST ‐ 2500 BLK137LF$145.00 $19,865.00 $133.00 $18,221.00 $179.50 $24,591.502021 MAIN ST ‐ 2500 BLK80LF$187.00 $14,960.00 $110.00 $8,800.00 $92.20 $7,376.002121MAIN ST ‐ 2400 BLK58LF$185.00 $10,730.00 $125.00 $7,250.00 $92.20 $5,347.602221MAIN ST ‐ 2400 BLK402LF$62.00 $24,924.00 $97.40 $39,154.80 $92.20 $37,064.402312 WASHINGTON ST ‐ 2200 BLK220LF$44.00 $9,680.00 $38.90 $8,558.00 $46.80 $10,296.002421 GREY AVE ‐ 700 BLK320LF$73.00 $23,360.00 $97.70 $31,264.00 $91.60 $29,312.002510MONROE ST ‐ 1800 BLK257LF$36.00 $9,252.00 $36.40 $9,354.80 $32.70 $8,403.902610MONROE ST ‐ 1700 BLK242LF$55.00 $13,310.00 $36.40 $8,808.80 $32.70 $7,913.4027‐Reinstate Laterals218LF$130.00 $28,340.00 $125.00 $27,250.00 $110.10 $24,001.8028‐Protruding Taps2EA$1,000.00$2,000.00 $500.00 $1,000.00 $1,050.00 $2,100.0029A12 REBA PL ‐ 900 BLK274LF$53.00 $14,522.00 $38.90 $10,658.60 $36.00 $9,864.00Note:$386,708.50(1) Per calculations from unit prices given in bid the base bid, alternate bid, and total base bid are as shown above. Values given in bid were different from calculated values and are as follows: $371,563.90, $10,658.00 , and $382,222.50. Visu‐Sewer of Illinois, LLC 1Insituform Technologies USA, LLCAlternate Bid Items:BASE BID:ALTERNATE BID:Item Pipe Dia (in.)StreetQuantityUnitKenny Construction Company dba Granite Inliner$10,658.60$376,844.50$9,864.00TOTAL BASE BID:$364,983.00$14,522.00$379,505.00$371,450.05$382,108.65175 of 681
2018 CIPP Sewer Rehabilitation Contract B, Bid 18-47, M/W/EBE Memo 10.8.2018
To: David Stoneback, Public Work Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, P.E., Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2018 CIPP Sewer Rehabilitation Contract B, Bid 18-47
Date: October 8, 2018
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the 2018 CIPP Sewer Rehabilitation
Contract B, Bid 18-47, Kenny Construction dba Granite Inliner’s total base bid is
$379,505.00, and Kenny Construction dba Granite Inliner, is found to be in partial
compliance with the goal.
They will receive credit for 18% M/W/EBE participation.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Sheridan Plumbing & Sewer
6754 W. 74th Street
Bedford Park, IL 60638
Plumbing $67,790.25 18% X
Total M/W/EBE $67,790.25 18%
Kenny Construction dba Granite Inliner has requested a waiver for the remaining
7% MWEBE participation goal. A 7% MWEBE waiver is granted. Subcontracting
opportunity exists for sewer cleaning and televising on this project. They received
two quotes from subcontractors for this project. Sheridan Plumbing (WBE), total
cost of work will not exceed 25% of the bid price.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council meeting of October 8, 2018 Item A9
Business of the City by Motion: Tree and Planting Services Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Michael Callahan, Arborist/Forestry Supervisor
Paul D’Agostino, Environmental Services Coordinator
Subject: Purchase of Trees and Planting Services for Fall Planting
Date: October 2, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract
award for the purchase and planting of 199 trees from Suburban Tree Consortium
(STC) in the amount of $69,978.00 and for the purchase of delivery of 85 trees from E.
A. de St. Aubin Nursery in the amount of $16,075.00. In all, a total of 284 trees will be
purchased of which 199 will be planted for a total cost of $86,053.00. The remaining 85
trees will be planted by Forestry employees.
Funding Source:
Funding for this purchase is provided as outlined in the table below.
Funding Source Amount Remaining Balance
Forestry Division General Funds
100.40.4320.65005 $40,000.00 $55,510.00
Sewer Funds
515.40.4535.62461.418027 $42,553.00 $100,000
Replant Express Funds
100.41335 $ 3,500.00 $ 3,500.00
The first funding source is a general fund line item in the Forestry Division budget. The
total allocation within this line item is used for the spring and fall tree purchases and
plantings. The second funding source is from the sewer fund stormwater management
account. Trees are natural managers of stormwater and improve stormwater infiltration
into the ground, reducing the overall amount of stormwater entering the sewer system.
Memorandum
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The third source of funding is deposited into account 100.41335 - the “Replant Express”
program. This expense is coming out of the reserve account where this money has
been "set aside." This program allows residents to pay $250 (the cost of a 2.0” – 2.5”
tree plus delivery) to be added to our planting list immediately, rather than waiting the
one to two years it typically takes for a replacement tree. There are fourteen additional
trees being planted through this program which generated $3,500.00 in payments.
These three funding sources will be used to purchase all 284 trees for the parkways and
the planting of 199 of those trees.
Livability Benefits:
Climate & Energy: Improve energy and water efficiency
Natural Systems: Protect and restore natural ecosystems
Summary:
The STC solicits quotes each spring and fall from participating nurseries on behalf of
Evanston. In March, staff sent a listing of the required trees for parkway planting this
spring season to the STC. The STC then solicited and received bids from member area
nurseries to attempt to procure the needed trees. STC was able to locate most of the
2”/2.5” diameter tree species in the quantity needed. The STC was unable to locate 85
of our required trees, so staff searched several other nurseries to try to procure these
trees. We found our required trees at E. A. de St. Aubin Nursery, a non-STC nursery, in
the quantities and sizes needed.
Once all of the quotes were finalized, the grand total for all 284 trees is $62,176, which
includes delivery costs for the 85 trees being planted by City crews. The trees are being
supplied by three nurseries - Goodmark Nurseries, LLC. (8920 Howe Road, Wonder
Lake, IL); Hinsdale Nurseries, Inc. (7200 S. Madison, Willowbrook, IL); and E. A. de St.
Aubin Nursery (35445 Irene Rd., Kirkland, IL).
In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley
& Lahaie, Ltd. (PLL) (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs
for planting different size trees and delivery charges from participating nurseries, which
are agreed to in writing with the STC and all member municipalities. Staff has set up a
preliminary agreement with PLL for them to plant 199 trees on City parkways for a total
cost of $23,877.00. Once this agreement is approved, PLL will pick up their 199 trees
directly from the two STC nurseries, deliver them to the individual sites, and plant them.
Legislative History:
In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City
of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit
of this membership is that by merging orders with other municipalities, our buying power
is increased through economies of scale. In addition, Resolution 60-R-02 was passed in
August 2002, which expressed the intent of the City of Evanston to remain a member of
the STC as long as sufficient funding is appropriated. Another advantage of
membership is our ability to pre-order specific tree species for five years into the future.
This allows the nurseries to grow a large percentage of the exact tree species we will
need in future years.
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Attachments:
Nursery order confirmations
Planting contract cost agreement
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For City Council meeting of October 8, 2018 Item A10
Business of the City by Motion – Utility Bill Print and Mail Extension
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Utility Bill Printing and Mailing Services One Year Extension (RFP 16-12)
Date: October 8, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a one year
extension for Utility Bill Printing and Mailing Services (RFP 16-12) beginning January 1,
2019 through December 31, 2019 with Sebis Direct, Inc. (6516 W 74th Street Bedford
Park, IL 60638) in the amount of $53,800.00.
Funding Source:
This request includes services for the printing and mailing of the utility bills that will
occur during FY 2019.
Printing of the utility bills will be provided by the Water and Sewer Fund accounts
510.40.4225.62455 which has a FY 2019 proposed budget amount of $12,800.00 and
515.40.4530.62455 which has a FY 2019 proposed budget amount of $7,000.00.
Postage for mailing of the utility bills will be provided by the Water and Sewer Fund
accounts 510.40.4225.62315 which has a FY 2019 proposed budget amount of
$17,000.00 and 515.40.4530.62315 which has a FY 2019 proposed budget amount of
$17,000.00. The table below represents the optional 1 year extension that is being
recommended:
Account Service 2019 TOTAL
Water Fund 510.40.4225.62455 Printing $12,800 $12,800
Sewer Fund 515.40.4530.62455 Printing $7,000 $7,000
Water Fund 510.40.4225.62315 Postage $17,000 $17,000
Sewer Fund 515.40.4530.62315 Postage $17,000 $17,000
Water Fund Total Printing & Postage $29,800
Sewer Fund Total Printing & Postage $24,000
Total $53,800
Memorandum
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Livability Benefits:
Built Environment: Manage water resources responsibly
Summary:
The contract with Sebis Direct Inc. is for the printing and mailing of Evanston’s utility
bills, which include water, sewer and sanitation fees. The contract also includes printing
and mailing of past due notices and shutoff notices. Under the contract, Sebis Direct
Inc. is paid for each task completed based on unit prices in the contract. The total
contract amount was determined based on the estimated number of times each task
was expected to occur throughout the contract period. City Council approved the
original 2 ½ year agreement with one optional 1 year extension on May 23, 2016. Staff
has requested Sebis hold their current pricing through December 31, 2019 and they
have agreed.
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For City Council meeting of October 8, 2018 Item A11
Business of the City by Motion: Approval of Increased Contract Amount for
Supplemental Building Inspections and Plan Review Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building and Inspection Services Manager
Jim Hurley, Management Analyst
Subject: Increased Allocation for Supplemental Plan Review and Building
Inspection Services Contract (SAFEbuilt)
Date: October 8, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to increase the
supplemental Building Inspection and Plan Review Services contract agreement
amount from $50,000 to a not to exceed amount of $88,000 with SAFEbuilt, Inc. (3755
Precision Drive, Suite 140, Loveland, Colorado 80538) due to a prolonged vacancy in
the Commercial Plan Reviewer position. The position has not been filled due to a
shortage in the job market for individuals that qualify for this work. The proposed action
is budget neutral.
Funding Source:
The current contract with SAFEbuilt, Inc., was awarded on April 1, 2016. The FY 2018
Budget allocated $75,000 in account number 100.21.2126.62464. The FY 2018 cost of
the proposed contract is expected to exceed the allocated budget amount of $75,000.
Additional expenses for commercial plan review services can be covered by the
budgeted salary for the Commercial Plan Reviewer position in account
100.21.2126.61010.
Livability Benefit:
Built Environment: provide people-friendly streets, buildings, parks and neighborhoods.
Summary:
SAFEbuilt, Inc. offers supplemental plan review and building inspection services on an
“as needed” basis. The unexpected vacancy of the Commercial Plan Reviewer position
at the end of July 2018 has created a need for additional plan reviews to be completed
by SAFEbuilt staff with coordination from City staff. The vendor has provided
commercial plan review services as of July 2018. SAFEbuilt staff has exceeded
Memorandum
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expectations and staff remains pleased with the quality and efficiency of their services
on short notice.
Legislative History:
- In 2013, the City along with the Village of Glenview, Kenilworth, Wilmette and
Winnetka hired SAFEbuilt, Inc. through a joint Request for Proposal (RFP). Each
municipality signed an individual agreement with the vendor.
- In 2016, the City executed an agreement with SAFEbuilt, Inc. for one year with two
one-year options to renew to secure vendor services.
- In 2018, the agreement with SAFEbuilt, Inc. was extended through March 31, 2019.
The City is currently participating in a joint RFP process with 12 communities for backup
plan review and inspection services. Staff will submit a recommendation for approval to
the City Council by February 2019.
Attachments:
- Professional Services Agreement
- First Amendment to Professional Services Agreement
- Second Amendment to Professional Services Agreement
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For City Council Meeting of October 8, 2018 Item A12
Business of the City by Motion, Beer on Central - Sidewalk Café
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building & Inspection Services Division Manager
Subject: Beer on Central – Sidewalk Cafe
Date: September 24, 2018
Recommended Action
Staff recommends City Council approval of first-time application for a sidewalk café
permit for Beer on Central, a Class K liquor establishment located at 1930 Central
Street.
Livability Benefits
Built Environment – Enhance Public Spaces
Background
The sidewalk café will consist of two tables with two seats each for a seating capacity of
four. The café will operate Tuesday-Thursday 1pm-8pm; Friday 1pm-9pm; Saturday
12pm-9pm and Sunday 12pm-5pm.
Summary
The Community Development Department, along with Health and Public Works, has
reviewed the application and site layout and recommend approval of the sidewalk café
permit.
Attachments
Sidewalk Café Application and Site Plan
Memorandum
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To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Director of Administrative Services
Hitesh Desai, CFO
Jill Velan, Parking Division Manager
Subject: Five-Year Lease to Own Agreement for Eighty (80) Pay Stations from
Total Parking Solutions
Date: September 28, 2018
Recommended Action:
Staff recommends City Council approval of a five year lease to own agreement for 80
Cale WebTerminal Pay Stations from Total Parking Solutions (2721 Curtiss St, Downers
Grove, IL 60515) to replace aging parking meters throughout the City. The total cost to
the City will be $1,129,000 paid out over five years at a monthly rate of $21,500. No
upfront payments will be required, as funding will be deducted from machine revenue.
Funding Source:
Funding is provided by the Parking Fund Business Unit - Service Agreements/Contracts
(Account 505.19.7005.62509). No upfront costs will be required, as payments will be
made from the machine revenue.
Livability Benefit:
Built Environment: Enhance public spaces; Promote diverse transportation modes;
Provide compact and complete streets and neighborhoods.
Background:
In 2013, the City purchased 1,735 single-space parking meters capable of accepting
credit card payment for deployment throughout the City. These meters were the “first
generation” of their kind and replaced meters that were only capable of accepting coins.
In order to save money, the City purchased only the new mechanism (body of the
meter) and placed it on the existing housing and pole. Through age and normal
wear/tear, the meters are failing at a rapid rate. Battery life, coin jams and fizzled LCD
screens currently require the attention of three full time staff to swap batteries and parts,
return broken parts to the vendor and unstick coin jams. There is no remaining
warranty on this equipment, so each time a meter has a broken part, the City must pay
to replace it.
Memorandum
For City Council Meeting of October 8, 2018 Item A13
Business of the City by Motion, Pay Stations Purchase
For Action
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In the five years since the meters have been deployed, the world of parking payments
has changed. The City successfully launched mobile payments via cell phone through
the Passport App and recently re-launched the technology through the branded
ParkEvanston App which also included pre-loaded “wallet” functionality. Mobile
payments continue to rise each month, taking up a larger and larger share of parking
payments.
It no longer makes financial sense to continue to pay to fix the aging meter hardware,
nor invest the staff time necessary to keep the meters up and running. The City has
successfully utilized pay boxes in surface lots around the City for many years and more
recently on the highly-utilized 1500 and 1700 blocks of Sherman Avenue.
These new pay boxes will use a pay by plate technology, allowing the parker to enter
their license plate number in lieu of a space number. The City has been piloting the pay
by plate machines on the 1500 and 1700 blocks of Sherman Avenue since November
2017. The City of Chicago recently announced that they will convert all 4,000+ of their
existing “pay & display” pay boxes to “pay by plate” so the technology and user
experience in both Evanston and Chicago will be consistent.
With the purchase of these eighty pay boxes the entire downtown area will be converted
from single space meters to pay by plate machines. An additional feature that will be
added to these machines in 2019 will be the ability to pay a parking citation at the pay
box.
Customer Service will improve significantly, as the City experiences very little
maintenance requests for the pay boxes. The pay boxes have an expected life cycle of
fifteen to twenty years and are covered under a full maintenance agreement with Total
Parking Solutions. Currently the City averages around 60 broken parking meter
requests per week reported through the 311 system. This does not include the broken
meters that are caught during daily rounds by the meter repair workers. Each time a
parking meter is broken the City is not collecting any revenue for that meter until it can
be repaired. The high volume of broken meters has impacted the revenue the City
receives, both by the cost of paying to repair it and the lost revenue due to the meter
being unavailable for payment.
In addition the pay boxes are fully integrated with the ParkEvanston app. This means
that if a parker pays at the pay box the information is downloaded to the app and
Parking Enforcement need only look at their handheld to determine if someone has
paid. Currently, the single space meters are not integrated with the app and Parking
Enforcement must physically look at each meter is see if someone has paid with coins
or credit card.
Staff is proposing the City Council consider a five year lease to own agreement with
Total Parking Solutions. In this arrangement the City would make sixty payments of
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$21,500. If approved, the new pay boxes will be delivered the by the first week of
January. The installation will be complete by January 31, 2018.
Attachments:
Photo of Failing Parking Meter
Parking Equipment Proposal from Total Parking Solutions
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City of Evanston
Parking Equipment Proposal
September 28, 2018
Equipment
Cale CWT Terminals - Pay by Plate
Cabinet stainless steel construction, color - black, solar powered, 55 amp battery, motion sensor
light bar, credit/debit card reader, spare coin canister, alpha-numeric keypad for multi-
space/license plate with communication board, fully programmable 3 ½” x 6” anti-glare display,
vandal resistant Lexan protected, backlit LCD display, 3G modem and antennae, one roll receipt
paper, instruction graphics, installation hardware, one year warranty on parts and service
Shipping - delivery within 10 to 12 weeks included
Installation, terminal mounting, and activation included
One year receipt paper (1,800 rolls) included
Quantity price per unit
1 – 24 $ 8,250.00
25 – 74 $ 7,900.00
75 – 150+ $ 7,250.00
Cale “WebOffice” Central Management System
Includes and provides for:
• PCI compliant real time credit card payment processing
• alarms and warnings sent via SMS text or e-mail to owner and/or service technician
• access to maintenance, statistical and financial reporting (built-in report generator can
export data as Excel or PDF files)
• Passport pay by phone and Genetech LPR integration
$ 65.00 per month, $ 780.00 per year per terminal
Service and Maintenance Coverage
Year one no charge
Year two thru five $ 720.00 per terminal
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Municipal Lease Option
80 units @ $ 7,250.00 each $ 580,000.00
Service and maintenance, years 2 thru 5 $ 230,400.00
WebOffice, 5 years $ 312,000.00
Total Cost Outlay 5 Years $ 1,122,400.00
Monthly payment – 60 payments $ 21,500.00
Based on five (5) year lease term with $ 1.00 buyout on completion
OTHER NOTES
Delivery Estimated 10 to 12 weeks, F.O.B. Evanston
Pricing Pricing is valid until December 31, 2018
Installation Does not include any necessary concrete work.
Installation is bolt down type, so substrate must
be of concrete. Any asphalt or soil placement
locations shall require a minimum 2’ x 2’
concrete pad which is the responsibility of the
City.
Signage Included are universal parking “P” and “Pay By
Plate Parking” stickers applied to both side faces
of each pay station. Any and all posted street
signage and its’ hardware is the responsibility of
the City.
Proposed by:
Total Parking Solutions, Inc.
Joseph T. Smith
President of Operations/Co-Owner
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Multi-Space Conversion Revenue Estimates and Leasing Option Analysis
Using the below rates and hours/days of operation currently in place throughout the City of
Evanston, we estimate revenue per parking space with the conversion to pay by plate would be
the following:
Hours of Operation Rate per hour
• 8 a.m. to 9 p.m. X $1.00 = $ 13.00 (13 hours)
70% (9.1 hrs.) average estimated occupancy $ 9.10 per day
$ 236.60 per month
$ 2,839.20 per year
The City would gain between 15 and 25% additional revenues as experienced in models in other
cities from conversions from single space to multi-space meters due to the elimination of
“piggybacking” (vehicles no longer leaving time on the meter for the next parker).
In using a 70% occupancy and 20% average gained by no piggybacking, the monthly per
space revenue projection is as follows:
$ 10.92 per day
$ 283.92 per month
$ 3,507.04 per year
The monthly revenue generated for the 1,575 parking spaces at pay by plate stations
based on these projections would be $ 447,174.00. The monthly payment on the municipal
lease option is $ 40,301.00.
The City would also benefit in the following ways:
• 99.9% uptime of pay stations vs. the current downtime conditions with the single space
meters
• City staff receives text and email alarms for maintenance alarms (i.e., low paper,
collection needed)
• Substantially less meter maintenance and collection - 150 pay stations vs. 1,575 parking
meters
• Enhanced streetscape with the removal of meter posts, facilitates snow removal
• Integration with City’s current License Plate Recognition system greatly improves
efficiency and accuracy of parking enforcement
• Considerably enhances the ability to manage the overall parking system
• Issuance of receipts
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For City Council Meeting of October 8, 2018 Item A14
Business of the City by Motion, On-Street Residential Parking Permits
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ratify Past Practice for Eligibility of On-Street Residential Parking Permits
and Direct the City Manager to Codify the City Code to Reflect the Same
Date: November 21, 2017
Recommended Action
Transportation/Parking Committee and Staff recommend that the City Council consider
ratifying past practice for eligibility of On-Street Residential Parking Permits to include
residences who were allowed to purchase a residential parking permit in 2018 that were
not in the City Code and direct the City Manager to cause an ordinance to be drafted
with the appropriate amendments to the City Code.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary
A vote for codification is needed at this time, so residents can continue to purchase their
residential parking permits during the next renewal period which starts November 1,
2018. The amending ordinance will be forwarded to the Council for ratification by the
end of November 2018.
Originally, this item was approved through the end of 2018 to allow for the City to
conduct a Comprehensive Parking System Analysis. Due to budgetary constraints this
analysis was delayed. At this time the Transportation/Parking Committee has voted to
recommend that the Council consider ratification of the past practice and codification of
this practice within the City Code.
At the November 27, 2017 City Council meeting a motion was passed ratifying past
practice for eligibility of On-Street Residential Parking Permits to include residents who
were allowed to purchase a residential parking permit in 2017 and still reside at the
same address, residents who live at an address where a sign is currently posted
designating the block as a resident permit parking area, and allowing residents to
Memorandum
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purchase the residential parking permit zone that is currently posted on their block until
the end of 2018.
Other the last few years, Staff has been reviewing currently ordinances and updating
information about residential parking permits zones on the City’s website. During this
process it has been determined that there are inconsistencies between the City Code
and signage that is currently posted on the street. In addition, over the years minor
exceptions have been made for residents who live on corners or where a portion of a
street was not included in the original ordinances. This process has resulted in some
residents no longer being eligible to purchase residential parking permits, even though
in some instances there has been posted signage on the streets for well over fifteen
years.
Legislative History:
At the November 27, 2017 City Council meeting a motion was passed to ratify past
practice for eligibility of on-street residential parking permits for the 2018 calendar year.
Attachments:
List of amendments to the code to reflect current practice
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Street Boundaries
Church Street Chicago ave to Hinman Avenue, both sides
Church Street (Ord. No. 26-0-89)Judson Avenue to Sheridan Road, south side
Davis Street Hinman Avenue to Sheridan Road, north side
Forest Place Davis Street to Church Street, west side
Grove Street Hinman Avenue to Judson Avenue, both sides
Grove Street (Ord. No. 26-0-89)Hinman Avenue to Chicago Avenue, south side
Judson Avenue (Ord. No. 26-0-89)Lake Street to Church Street, both sides
Judson Avenue (Ord. No. 72-0-97)Clark Street to a point 150 feet south thereof, west side
Lake Street (Ord. No. 127-0-91)Hinman Avenue to Sheridan Road, both sides
Lake Street Hinman Avenue to Chicago Avenue, north side
Greenwood Street (Ord. No. 38-O-14)Hinman Avenue to Forest Avenue, north side
Judson Avenue Greenwood Street to Lake Street, east side
Street Current Boundary New Boundary
Davis Street (Ord. No. 127-0-91)Judson Avenue to Sheridan Road, south side Hinman to Sheridan, South Side
Lake Street Chicago Avenue to Sherman Avenue, both sides Chicago Avenue to Sherman Avenue, South sides
Lake Street Chicago Avenue to Sherman Avenue, both sides Chicago Avenue to 1st alley west of Chicago, North Side
Hinman Avenue Lake St to Clark St, Both Sides Church St to Clark St, Both Sides
Hinman Avenue Greenwood Street to Lake Street, west side Greenwood Street to Chruch Street, both sides 2 Hour B permit parking 9 am - 9 pm
Monday - Saturday
Church Street Hinman Avenue to Judson Avenue, both sides 2 Hour B permit parking 9 am - 9 pm Monday - Saturday
Schedule X (F) 1. Residential Exemption Parking District B: 2 Hour 9a-6p Mon - Sat
10-11-10 - Schedule X; Limited Parking
To Be Amended
East Border - Forest Ave
South Border - Dempster St
West Border - Chicago Ave
North Border - Church St
Eligible addresses
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Street Boundaries
Forest Avenue(Ord. No. 124-0-89)West side, Lake Street to Dempster Street
Greenleaf Street South side, alley east of Chicago Avenue to Judson Avenue
Hamilton Street Both sides, Chicago Avenue to Hinman Avenue
Hamilton Street South side, Hinman Avenue to Judson Avenue
Hinman Avenue West side, Greenwood Street to Lee Street
Judson Avenue East side, Greenwood Street to Lee Street
Street Current Boundary New Boundary
Dempster Street (Ord. No. 14-0-86)South alley, alley east of Chicago Avenue to Judson Avenue Should say south side not "south alley"
Greenwood Street South side, Chicago Avenue to Judson Avenue South side Chicago to Forest
Street Current Boundary New Boundary
Greenwood Street South side, Chicago Avenue to Judson Avenue North side Hinman to Forest
West Border - Chicago Ave
South Border - Greenleaf St
East Border - Forest Ave
North Border - Greenwood St
Eligible addresses
To Be Added to Code
To Be Amended
Schedule X (F) 2. Residential Exemption Parking District C: 2 Hour 9a-6p Mon - Sat
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Street Boundaries
Asbury Avenue West side, Emerson Street to Church Street
Davis Street North side, Wesley Avenue to Ashland Avenue
Davis Street South Side, Wesley Avenue to Asbury Avenue
Lyons Street North side, Asbury Avenue to first alley east thereof
Lyons Street South side, Asbury Avenue to Wesley Avenue
Wesley Avenue East side, Church Street to Davis Street
Wesley Avenue West side, Church Street to Lyons Street
Street Boundaries
Washington Street Both sides, Sherman Avenue to Custer Avenue
Street Boundaries
Prairie Avenue (Ord. No. 63-0-87)East side, Livingston Street to a point 550 feet south thereof
Those residents having a legal address upon the streets or portions of streets listed above are eligible to apply for and receive permits for residential exemption parking district D. (Ord. No. 37-0-87)
Schedule X (F) 3. Residential Exemption Parking District M: 2 Hour 9a-6p Mon - Sat
Eligible addresses
North Border - Emerson
West Border - Wesley Ave
South Border - Davis St
East Border - Ridge Ave
These follwing address are also eligible to purchase a District M permit - 1830 Ridge and 1834 Ridge
Schedule X (F) 3. Residential Exemption Parking District D: 2 Hour 9a-6p Mon - Sat
Schedule X (F) 3. Residential Exemption Parking District E: 2 Hour 9a-6p Mon - Sat
Those residents having a legal address upon the streets or portions of streets listed above shall be eligible to apply for and receive a permit for residential exemption parking district E. (Ord. No. 57-0-87)
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Street Boundries
Central Street (Ord. No. 117-0-91)South side, Orrington Avenue to Sheridan Road
Colfax Street (Ord. No. 52-0-89)South side, Sherman Avenue west to the CTA viaduct
Colfax Street (Ord. No. 95-0-89)South side, Orrington Avenue to Sherman Avenue
Dartmouth Place (Ord. No. 91-0-87)North side, Orrington Avenue to Sheridan Road
Emerson Street 63-O-90 Both sides, Benson Street to Sherman Avenue
Garrett Place (Ord. No. 91-0-87)North side, Orrington Avenue to Sheridan Road
Hamlin Street (Ord. No. 50-0-94)Both sides, CTA tracks to Sherman Avenue
Haven Street 91-O-87 South side, Orrington Avenue to Sheridan Road
Library Place (Ord. No. 91-0-87)North side, Orrington Avenue to Sheridan Road
Lincoln Street (Ord. No. 86-0-11, 10-24-2011)South side, Orrington Avenue to Sherman Avenue
Milburn Street (Ord. No. 72-0-91)Both sides, Sherman Avenue to Sheridan Road
Noyes Street (Ord. No. 105-0-89)South side, Sherman Avenue to Orrington Avenue
Noyes Street (Ord. No. 91-0-87)North side, Orrington Avenue to Sheridan Road
Orrington Avenue (Ord. No. 117-0-91)East side, Milburn Street to Central Street
Orrington Avenue (Ord. No. 128-0-90)West side, Lincoln Street to Central Street
Ridge Avenue (Ord. No. 73-0-92)East side, Colfax Street to a point 200 feet north thereof
Sherman Avenue (Ord. No. 41-0-93)Both sides, Emerson Street to Colfax Street
Sherman Avenue (Ord. No. 63-0-90)West side, Emerson Street to University Place
Simpson Street (Ord. No. 50-0-94)North side, CTA tracks to Sherman Avenue
University Place (Ord. No. 63-0-90)North side, Sherman Avenue to Elgin Road
Benson Avenue (Ord. No. 20-0-12, 3-19-2012)East side, University Place to Emerson Street
Street Current Boundary New Boundary
Foster Street (Ord. No. 63-0-90)South side, CTA tracks to Orrington Avenue south side, Sherman to Orrington
Foster Street (Ord. No. 63-0-90)South side, CTA tracks to Orrington Avenue south side, CTA tracks to Sherman
Sherman Avenue 41-O-93 Both sides, Lincoln Street to Milburn Street Redundant to be removed
Sherman Avenue 41-O-93 West side, Lincoln Street to Colfax Street Redundant to be removed
Sherman Avenue 41-O-93 West side, University Place to Emerson Street Redundant to be removed
Street Boundries Restriction
Lincoln St South side, 822 Lincoln to Sherman 2 Hour A permit parking 9 am - 6 pm Monday - Saturday
Colfax North side, 827 Colfax to Ridge 2 Hour A permit parking 9 am - 6 pm Monday - Saturday
Foster South Side, Ridge to CTA tracks 2 Hour A permit parking 9 am - 6 pm Monday - Friday
Hamlin Both sides, Maple to CTA tracks 2 Hour A permit parking 9 am - 6 pm Monday - Friday
Sherman East side, Colfax to Lincoln 2 Hour A permit parking 9 am - 6 pm Monday - Saturday
Simpson North side, Ridge to CTA tracks (Dist A/G)2 Hour A permit parking 9 am - 6 pm Monday - Friday
Colfax Both sides, Ridge west to 1107 Colfax 2 Hour A permit parking 9 am - 6 pm Monday - Saturday
Orrington Both Sides, Colfax to Lincoln 2 Hour A permit parking 9 am - 6 pm Monday - Saturday
To be amended
To be added to Code
To be added to Code
Schedule X (F) 6. Residential Exemption Parking District A: 2 Hour 9a-6p Mon - Sat
Eligible addresses
North Border - Central
West Border - CTA Tracks
South Border - University
East Border - Sheridan Rd
These address on these blocks are also eligible to purchase a District A permit - 1000 Block of Colfax and 2300 Block of Ridge
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Street Boundries
Elmwood Avenue Both sides, Lake Street to Dempster Street
Greenwood Street Both sides, Oak Avenue to Elmwood Avenue
Lake Street South side, Elmwood Avenue to Sherman Avenue
Sherman Avenue (Ord. No. 80-0-96)West side, from the alley south of Lake Street to a point 150 feet south thereof
Street Current Boundary New Boundary
Maple Avenue (Ord. No. 5-0-89; Ord. No. 90-0-92)Both sides, Lake Street to Dempster Street East side, posted Dempster to Lake
Maple Avenue (Ord. No. 5-0-89; Ord. No. 90-0-92)Both sides, Lake Street to Dempster Street west side, 1st alley south of Lake to Greenwood
Street Boundries
Asbury Avenue West side, Simpson Street to Leonard Place
Foster Street (Ord. No. 17-0-89)South side, Maple Avenue to CTA tracks
Gaffield Place (Ord. No. 50-0-94)Both sides, Ridge Avenue to Maple Avenue
Maple Avenue (Ord. No. 50-0-94)Both sides, Foster Street to Simpson Street
Pratt Court Both Sides, Foster St to Simpson St
Simpson Street (Ord. No. 17-0-89)North side, Ridge Avenue to Maple Avenue
Simpson Street (Ord. No. 129-0-89)North side, Maple Avenue to CTA tracks
Simpson Street (Ord. No. 113-0-98)South side, Asbury Avenue to Ridge Avenue
Street Current Boundary New Boundary
Garnett Place (Ord. No. 52-0-93)Both sides, Maple Avenue to CTA tracks Both sides, posted Maple to Ridge
Hamlin Street (Ord. No. 50-0-94)West side, Emerson Street to Garnett Place both sides, posted Maple to Sherman
Pratt Court Both sides, Foster Street to Noyes Street Both sides, posted Foster to Simpson
Ridge Avenue East side, alley south of Foster Street to Simpson Street East side, Garnett to simpson
Emerson Street (Ord. No. 52-0-93)South side, Ridge Avenue to Maple Avenue Both sides of the street are posted
Schedule X (F) 6. Residential Exemption Parking District F: 2 Hour 9a-6p Mon - Sat
To be amended
Eligible addresses
North Border - Lake St
These address on these blocks are also eligible to purchase a District G permit - 1200 block of Leon and 2102-2134 Asbury
West Border - Oak Ave
South Border - Dempster St
East Border - Sherman Ave
Schedule X (F) 6. Residential Exemption Parking District G: 2 Hour 9a-6p Mon - Sat
To be amended
Eligible addresses
North Border - Noyes St
West Border - Ridge Ave
South Border - Emerson St
East Border - Maple Ave
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Street Boundries
Asbury Avenue West side, Central Street to Rosalie
Bryant Avenue East side, Central Street to Chancellor Street
Central Street (Ord. No. 58-0-94)South side, Jackson Avenue to Bryant Avenue
Chancellor Street (Ord. No. 80-0-96)North side, Asbury Avenue to Bryant Avenue
Street Boundries Restriction
Clinton Place South Side, Orrington to a point 200 ft east 2 hr restriction 9am - 6pm
Ingleside Place Both sides, Orrington Ave to Sheridan Rd 2 hr restriction 9am - 6pm
Orrington Avenue West Side, Central St to Clinton Pl 2 hr restriction 9am - 6pm
Orrington Avenue East side, Central St to Ingleside pl 2 hr restriction 9am - 6pm
Orrington Avenue West side, Monticello Pl to Ingleside 2 hr restriction 9am - 6pm
District 1 boundaries to be included in Schedule 10-11-18 (A)
Schedule X (F) 6. Residential Exemption Parking District 1: 2 Hour 9a-6p Mon - Fri
To be amended - moved from schedule 10-11-18 (A)
Schedule X (F) 6. Residential Exemption Parking District H: 2 Hour 9a-6p Mon - Sat
Eligible addresses
North Border - Chancellor St
West Border - Bryant Ave
South Border - Central St
East Border - Asbury Ave
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Street Boundaries
Central Street North side, Ridge Avenue to Orrington Avenue
Euclid Place Both sides, Sheridan Road to Ingleside Place
Ingleside Place Both sides, Ridge Avenue to Orrington Avenue
Milburn Street Both sides, Ridge Avenue to Sherman Avenue
Monticello Place Both sides, Ridge Avenue to Orrington Avenue
Ridge Avenue East side, Milburn Street to a point 200 feet south thereof
Ridge Terrace Both sides, Ridge Avenue to Sherman Avenue
Sherman Avenue Both sides, Central Street to Milburn Street
Street Current Boundary New Boundary
Clinton Place South Side, Orrington to a point 200 ft east 2 hr restriction 9am - 6pm Mon - Friday unless displaying District 1 permit
Ingleside Place Both sides, Orrington Ave to Sheridan Rd 2 hr restriction 9am - 6pm Mon - Friday unless displaying District 1 permit
Orrington Avenue West Side, Central St to Clinton Pl 2 hr restriction 9am - 6pm Mon - Friday unless displaying District 1 permit
Orrington Avenue East side, Central St to Ingleside pl 2 hr restriction 9am - 6pm Mon - Friday unless displaying District 1 permit
Orrington Avenue West side, Monticello Pl to Ingleside 2 hr restriction 9am - 6pm Mon - Friday unless displaying District 1 permit
Clinton Place Both sides, Ridge Avenue to Orrington Avenue To be removed and added to District 3
Garrison Avenue Both sides, Isabella Street south to cul-de-sac To be removed and added to District 3
Girard Avenue East side, Isabella Street south to cul-de-sac To be removed and added to District 3
Ridge Avenue Both sides, Sheridan Road to Central Street To be removed and added to District 3
Central Street North side, Ridge Avenue to Orrington Avenue Redundant
A) District One (1) 8:00 a.m. to 5:00 p.m. Monday through Friday, except national holidays
10-11-18 - Schedule XVIII - Residents Parking Only Districts
To be added to Code
To Be Amended
Eligible addresses
North Border - Isabella St
West Border - Girard Ave
South Border - Milburn St
East Border - Orrington Ave
These address on these blocks are also eligible to purchase a District 1 permit - Orrington School Teachers
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Street Boundaries
Austin Street Both sides, Barton Avenue to Ridge Avenue
Hull Terrace Both sides, Barton Avenue to Ridge Avenue
Mulford Street Both sides, Barton Avenue to Ridge Avenue
Street Boundaries
Girard Avenue East side, Isabella Street to north City limits
Garrison Avenue West side, Isabella Street to north City limits
Isabella Street South side, Girard Avenue to Garrison Avenue
Roslyn Place Both sides, Sheridan Road to dead end
Sheridan Place Both sides, Sheridan Road to Sheridan Road
Street Current Boundary New Boundary
Garrison Avenue Both sides, Isabella Street south to cul-de-sac Both sides, Isabella Street south to cul-de-sac 8am - 5pm Monday - Friday
Girard Avenue East side, Isabella Street south to cul-de-sac Both sides, Isabella Street south to cul-de-sac 8am - 8pm Everyday
Ridge Avenue Both sides, Sheridan Road to Central Street both sides Ridge- Clinton to ingleside 8a - 8p everyday
Ridge Avenue Both sides, Sheridan Road to Central Street Both sides of Ridge Ingleside to Sheridan posted 8a - 5p Mon - Fri
Clinton Place Both sides, Ridge Avenue to Orrington Avenue Both sides, Ridge Avenue to Orrington Avenue 8am - 5pm Monday - Friday
B) District One (2) 8:00 a.m. to 8:00 p.m. Everyday, except national holidays
Eligible addresses
North Border - Oakton St
West Border - Barton Ave
South Border - Hull St
East Border - Ridge Ave
C) District Three (3) 8:00 a.m. to 8:00 p.m. Monday through Friday, except national holidays
To Be Amended
Eligible addresses
North Border - Isabella St
West Border - Girard Ave
South Border - Central St
East Border - Ridge Ave
These address on these blocks are also eligible to purchase a District 3 permit - 700 and 800 Blocks of Roslyn Terrace; 2800 Sheridan Place; 700 -
836 Clinton Pl
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Street Boundaries
Brown Avenue, (Ord. No. 30-0-92)Both sides, Church Street to Emerson Street
Church Street, (Ord. No. 69-0-89)North side, Hartrey Avenue to Brown Avenue
Davis Street, (Ord. No. 85-0-91)North side, From the alley east of Dodge to a point 50 feet east thereof
Davis Street 83-o-2003 South side, Florence Avenue to the dead end west of Dewey Avenue
Dewey Avenue, (Ord. No. 83-0-2003)Both sides, Grove Street to Davis Street
Dodge Avenue, (Ord. No. 8-0-94)East side, From Lake Street to Church Street
Grey Avenue, (Ord. No. 6-0-96)East side, Church Street to a point 500 feet north thereof
Hartrey Avenue, (Ord. No. 83-0-2003)East side, Church Street to Lyons Street
Hovland Court 69-O-89 Both sides, Church Street to Perry Park
Brown Avenue, (Ord. No. 69-0-89)Both sides, Greenwood Street to Lake Street
Dodge Avenue, (Ord. No. 69-0-89)East side, First alley north of Greenwood Street to Lake Street
Greenwood Street, (Ord. No. 83-0-2003)North side, Brown Avenue to Hartrey Avenue
Grey Avenue, (Ord. No. 69-0-89)Both sides, Greenwood Street to Lake Street
Hartrey Avenue, (Ord. No. 123-0-90)Both sides, Greenwood Street to Lake Street
Darrow Avenue, (Ord. No. 83-0-2003)Both sides, Grove Street to dead end south of Lake Street
Lake Street, (Ord. No. 69-0-89)South side, Hartrey Avenue to Darrow Avenue
Lake Street, (Ord. No. 95-0-90)North side, Dodge Avenue to Darrow Avenue
Lake Street 83-0-2003 Both sides, Dewey Avenue to Darrow Avenue
Lake Street 83-0-2003 South side, Hartrey Avenue to Pitner Avenue
Lake Street, (Ord. No. 83-0-2003)Both sides, Pitner Avenue to Fowler Avenue
Street Current Boundary New Boundary
Dodge Avenue, (Ord. No. 75-O-15)East side, Greenwood to Lake St To be removed, redundant
D) District Four (4) 8:00 a.m. to 5:00 p.m. Monday through Friday, except national holidays
To Be Amended
Eligible Addresses
Emerson to the north
Greenwood to the south
Pitner to the west
Dewey to the east
Exceptions: Lake pitner to Fowler; Davis, Dodge to Darrow; Davis, Florence west to deadend; Grove, Dewey west to deadend; Darrow, Greenwood north to
deadend
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Street Boundaries
Eastwood Avenue West side, Lincoln Street to Central Street
Harrison Street South side, Eastwood Avenue to Poplar Avenue
Street Boundaries
Asbury Avenue 147-O-16 Lincoln Street to Rosalie Street
Ashland Avenue East side, Colfax Street to Central Street
Broadway Avenue East side, Alley north of Central Street to Jenks Street
Chancellor Street North side, Broadway Avenue to dead end (east)
Colfax Street North side, Poplar Avenue to Jackson Avenue
Colfax Street South side, Poplar Avenue to Ashland Avenue
Eastwood Avenue West side, Central Street to Livingston Street
Eastwood Avenue East side, Livingston Street to Jenks Street
Jackson Avenue West side, Lincoln Street to Colfax Street
Jackson Avenue 147-O-16 Both sides Lincoln to Central Street
Jenks Street North side, Poplar Avenue to dead end (east)
Lincoln Street North side, Eastwood Avenue to Jackson Avenue
Lincoln Street South side, Poplar Avenue to Jackson Avenue
Livingston Street North side, Poplar Avenue to dead end (east)
Poplar Avenue East side, Livingston Street to Central Street
Poplar Avenue East side, Alley south of Central Street to dead end (south)
Rosalie St 147-O-16 Jackson Avenue to Asbury Avenue
Woodbine Avenue West side, Isabella Street to Livingston Street
E) District Six (6) Twenty-Four (24) hours daily, seven (7) days per week
F) District Six (6) 7:00 a.m to 9 a.m., Monday through Friday
Eligible Addresses
North - Isabella
South - Colfax
East - Asbury
West - Poplar
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Street Boundaries
Brown Avenue Both sides, Colfax Street to Grant Street
Brown Avenue West side, Lincoln Street to Colfax Street
Central Street North side, Hartrey Avenue to Walnut Avenue
Central Street South side, Hartrey Avenue to Elm Avenue
Colfax Street Both sides, Brown Avenue to Grey Avenue
Colfax Street Both sides, Brown Avenue to Prairie Avenue
Harrison Street North side, Hartrey Avenue to the alley east of Prairie Avenue
Harrison Street South side, Pioneer Road to Hartrey Avenue
Hartrey Avenue East side, Central Street to the first alley south
Hartrey Avenue West side, Harrison Street to Lincoln Street
Hartzell Street South side, Walnut Avenue to Stewart Avenue
Jenks Street North side, Stewart Avenue to alley east of Prairie Avenue
Lincoln Street North side, Green Bay Road to Hartrey Avenue
Livingston Street South side, Stewart Avenue to Prairie Avenue
Pioneer Road East side, Lincoln Street to Harrison Street
Prairie Avenue Both sides, Alley south of Central Street to Lincoln Street
Prairie Avenue Both sides, Isabella Street to Livingston Street
Prairie Avenue West side, Colfax Street to Grant Street
Stewart Avenue East side, Livingston Street to Jenks Street
Street Current Boundary New Boundary
Harrison Street Both sides, Pioneer Road to the west line of 2310 Harrison Street 7:00 am to 10 am Monday through Saturday
Pioneer Road West side, Harrison Street to Central Street 7:00 am to 10 am Monday through Saturday
G) District Seven (7) 7:00 a.m to 9:00 a.m., Monday through Saturday
To Be Amended
Eligible Addresses
North - Isabella
South - Grant
East - Greenbay
West - Elm
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Street Boundaries
Davis Street Both sides, Forest Avenue to Sheridan Road
Dempster Street North side, Forest Avenue to Lake Shore Boulevard
Dempster Street South side, Forest Avenue to Lake Shore Boulevard
Greenleaf Street Both sides, Sheridan Road to Lake Shore Boulevard
Greenwood Street Both sides, Forest Avenue to Lake Shore Boulevard
Hamilton Street Both sides, Sheridan Road to Lake Shore Boulevard
Lake Street Both sides, Forest Avenue to Sheridan Road
Sheridan Road Both sides, Greenwood Street to Forest Place
Lee Street Both sides, Sheridan Road to Lake Shore Boulevard
Street Boundaries
Callan Avenue West side, Linden Place to first alley south thereof
Callan Avenue West side, Oakton Street to Mulford Street
Callan Avenue West side, South Boulevard to the first alley north thereof
South Boulevard South side, Custer Avenue to Callan Avenue
H) District Eight (8) 9:00 p.m. to 6:00 a.m., between May 1 and September 30; 11:00
p.m. to 6:00 a.m., between October 1 and April 30
Eligible Addresses
North - Forest Pl
South - Lee St
East - Lake Shore Blvd/Sheridan
West - Sheridan
Exceptions: Burnham Pl, Forest east to Lake Shore Blvd
I) District Nine (9) 8:00 a.m to 10:00 a.m., Monday through Friday
Eligible Addresses
North - Linden Pl
South - Mulford St
East/West - Callan Avenue
Exceptions: South Blvd, Custer Ave to Callan Ave
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Street Boundaries
East Railroad Avenue East side, Emerson Street to first alley south
Street Boundaries
Cleveland Street North side, Pitner Avenue to Hartrey Avenue
Hartrey Avenue East side, Cleveland Street to first alley south thereof
Street Boundaries
Dodge Avenue East side, From a point 100 feet north of Church Street to Emerson Street
Dodge Avenue West side, First alley north of Church Street to Emerson Street
Exceptions:
Dodge Avenue
Both sides, Lyons Street to Emerson Street, shall not have the residential parking
restriction imposed during the period from 8:00 A.M. to 6:00 P.M. on Sundays
Eligible Addresses
North - Emerson St
South - Church St
East / West - Dodge
Exceptions: These following addresses are also eligible to purchase a District 12 permit - 1826 Emerson and 1901 Emerson
East- Prairie Ave
South - Hartrey
Exceptions: ?
L) District Twelve (12) Twenty-Four (24) hours daily, seven (7) days per week
Eligible Addresses
North/South - Cleveland St
Eligible Addresses
1122 Emerson
K) District K 8:00 a.m to 5:00 p.m., Monday through Saturday
J) District Eleven (11) 8:00 a.m to 10:00 a.m., Monday through Friday
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Street Boundaries
Jackson Avenue Both sides, Foster Street to the dead end north of Foster Street
Jackson Avenue East side, Emerson Street to Foster Street
Wesley Avenue Both sides, Foster Street to the dead end north of Foster Street
Street Boundaries
Grove Street Both sides, Asbury Avenue West to first alley
Street Boundaries
Davis Street Both sides, Pitner Avenue to Fowler Avenue
Grove Street South side, Pitner Avenue to Fowler Avenue
Pitner Avenue West side, Church Street to Lake Street
Fowler to the west only Davis and Grove
Church st. to the north
Lake to the south
East- Asbury Ave
West - First Alley west of Asbury
N) District 10 8:00 a.m to 9:00 p.m., seven (7) days per week
Eligible Addresses
Pitner to the east
West - Jackson
Exceptions: These following addresses are also eligible to purchase a District 14 permit - 1900 block of Jackson
M1) District M1 8:00 a.m to 6:00 p.m., Monday through Saturday
Eligible Addresses
North/South - Grove St
M) District Fourteen (14) Twenty-Four (24) hours daily, seven (7) days per week
Eligible Addresses
North - Dead end north of Foster
South - Foster
East - Wesley
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Street Boundaries
Leon Place North side, Asbury Avenue to Ridge Avenue
Street Boundaries
Sheridan Square Both sides, Entire length
Street Boundaries
Hurd Avenue, (Ord. No. 85-0-11, 10-24-2011)Both sides, Harrison Street to alley south of Central Street
Street Boundaries
Emerson Street 63-O-90 North side, Sherman Avenue to Orrington Avenue
Orrington Avenue (Ord. No. 105-0-89)West side, Emerson Street to Foster Street
Orrington Avenue (Ord. No. 91-0-87)Both sides, Colfax Street to Foster Street
Simpson Street Sherman to Orrington
Eligible Addresses
Eligible addresses are included in Schedule 10-11-10 Schedule X (F) 6.
South - Harrison St
North - Alley south of Central
R) District A: 9:00 am - 8:00 pm Monday through Saturday except national holidays
Eligible Addresses
Eligible addresses are included in Schedule 10-11-10 Schedule X (F) 8
Eligible Addresses
The following residents are eligible to apply for and purchase permits for district R: Those residents having a legal address on Sheridan Square, Sheridan Road
Q) District S: 8:00 am - 6:00 pm Monday through Saturday
Eligible Addresses
East / West - Hurd Ave
O) District G: 8:00 am - 5:00 pm Monday through Saturday except national holidays
P) District R 9:00 p.m to 6:00 a.m., Everyday
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Street Boundaries
Madison Street Both sides, Ridge Avenue to Custer Avenue
Monroe Street Both sides, Ridge Avenue to Custer Avenue
Reba Place Both sides, Ridge Avenue to Custer Avenue
Street Current Boundary New Boundary
Custer Avenue West side, Main Street to alley south of Reba Place Washington to 1st alley south of Washington
Elmwood Avenue Both sides, Main Street to alley south of Reba Place West side, posted Main to Reba
Elmwood Avenue Both sides, Main Street to alley south of Reba Place East side posted Reba to 1st alley north of Washington
Sherman Avenue Both sides, Main Street to alley south of Reba Place West side, posted 1st alley south of Main to Reba
Sherman Avenue Both sides, Main Street to alley south of Reba Place East side, posted 1 driveway south of Main to Reba
Washington Street Both sides, Ridge Avenue to a point 100 feet west of Custer Avenue Both sides, Ridge to Custer
Street Current Boundary New Boundary
Maple East side, Main to Lee 7:00 a.m. to 9:00 a.m., Monday through Friday
Elmwood Both sides, Main to Lee 7:00 a.m. to 9:00 a.m., Monday through Friday
Sherman West side, Lee St to Lot 8 Entrance driveway 7:00 a.m. to 9:00 a.m., Monday through Friday
Sherman East side, Lee st to approx 907 1/2 Sherman 7:00 a.m. to 9:00 a.m., Monday through Friday
Eligible addresses
North Border - Washington St
West Border - Ridge Ave
Schedule 10-11-22 - Schedule XXII; Evanston Resident Only Parking Districts
A) District E-1 (EVS): 7:00 a.m. to 9:00 a.m., Monday through Friday
To Be Amended
To Be Added to Code
South Border - Reba Pl
East Border - Custer Ave
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Street Boundaries
Brummel Street North side, Ridge to first alley west
Brummel Street Both sides, alley west of Ridge to Barton Ave
Dobson Street Both sides, Ridge Avenue to Custer Avenue
Mulford Street South side, Custer Avenue east to Callan Avenue
Mulford Street Both sides, Callan Avenue east to the Metra Tracks
Barton Both sides, 1st alley north of Howard to Brummel
Dobson Both sides, Ridge west to dead end
Street Current Boundary New Boundary
Custer Avenue Both sides, Alley north of Howard Street to the CTA tracks Signs posted to Mulford
Elmwood Avenue Both sides, Howard Street to dead end East side, Posted 1st alley north of Howard to Dead end (CTA)
Elmwood Avenue Both sides, Howard Street to dead end West side posted dead end (CTA) to 1st alley south of Brummel
Brummel Street Both sides, Ridge Avenue east to the Metra Tracks Posted from Ridge to Clyde
Clyde Avenue Both sides, Howard Street north to Brummel Street Posted from Brummel to 1st alley north of Howard
Callan Avenue West side, Howard Street north to dead end Posted from 1st alley North of Howard to dead end (CTA)
Callan Avenue West side, Mulford Street north to CTA Should read Mulford "south" to CTA
Case Place South side, Callan Avenue east to the Metra Tracks North side, Callan Avenue east to the Metra Tracks
Street Current Boundary New Boundary
Mulford st North Side, Custer to Ridge District E-2 (EVS): 6:00 p.m. to 6:00 a.m., daily:
Case St North Side, Custer To Ridge District E-2 (EVS): 6:00 p.m. to 6:00 a.m., daily:
North Border - Mulford St
West Border - Barton Ave
South Border - Howard St
East Border - CTA Tracks
B) District E-2 (EVS): 6:00 p.m. to 6:00 a.m., daily
To Be Amended
To Be Added to Code
Eligible addresses
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For City Council meeting of October 8, 2018 Item A15
Business of the City by Motion: Special Event – NU vs Michigan Private Tailgate
For Action
To: Honorable Mayor and Members of the City Council
From: Lawrence C. Hemingway, Parks, Rec and Community Services Director
Subject: Special Event – NU vs Michigan Private Tailgate on Evanston Wilmette
Golf Course
Date: October 8, 2018
Recommended Action:
Staff recommends approval of the special event permit application from The Last Call
Tavern Group, to host a University of Michigan alumni tailgate event on September 29,
2018, at the Evanston Wilmette Golf Course on hole #3 (corner of Girard and Central
St.). The tailgating will be allowed 4 hours prior to the start of the football game and
conclude at the latest 2 hours after the completion of the football game.
Funding Source:
Costs for city services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator. These fees are waived for City events
and City co-sponsored events.
Livability Benefits:
Equity & Empowerment: Ensure equitable access to community assets, Provide for
meaningful community engagement.
Health & Safety: Promote healthy, active lifestyles.
Summary:
The Last Call Tavern Group’s event application was scheduled for City Council’s
consideration on September 24, but the Council meeting was canceled. As a result, on
September 17, City Council directed the City Manager to finalize the special event
permit process for the event application and return to City Council on October 8 for final
action.
The completed process:
On September 12 Alderman Revelle hosted a neighborhood meeting to discuss and
address all concerns pertaining to this event. The neighbors were in support of the
event. On September 19 the Special Events Committee reviewed the event application
and recommended approval. Staff will work with the event coordinator to ensure all
requirements are met before they receive a special event permit for this event.
Attachment:
Special Event Permit Application
Memorandum
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For City Council meeting of October 8, 2018 Item A16
Business of the City by Motion: Award Contract for Martial Arts Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Director Parks, Recreation & Community
Services
Karen Hawk, Assistant Director Community Services
Subject: Award Contract for Martial Arts Program – RFP #18-42
Date: October 8, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a professional
services agreement with Connelly’s Academy, Inc. (211 Golf Terrace, Wilmette, IL
60091) for the City of Evanston Martial Arts program run through Levy Center. The
contract is for three (3) years with a mutual option to renew for two (2) additional one-
year terms. The contract period will run from January 1, 2019 through December 31,
2021.
Funding Source:
Revenue from program registrations are deposited into General Fund Levy Account
100.30.3055.53565 and instruction expenses are paid from Account
100.30.3055.62505. Compensation from the vendor is based on the following
percentages of resident rate revenues collected from program registrations:
Program Percentage of Revenue to
Vendor
Percentage of Revenue to
City
Youth/Adult Classes 60% 40%
The revenue percentage split above will be based on the following minimum fee
requirement for participants in 2019:
Program Type Minimum fee per class –
resident
Minimum fee per class –
non resident
Beginner Classes $13.50 $15.50
Advanced Classes $17.50 $19
Memorandum
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Page 2 of 2
The vendor and city have the mutual option to agree on a new minimum fee per class
each fiscal year. The revenue percentage split will remain 60/40 through the term of the
entire contract.
Livability Benefits:
Health and Safety: Promote healthy, active lifestyles
Summary:
Request for proposals were solicited for the Martial Arts program in July 2018 and was
advertised with Pioneer Press, on the City’s website and emailed to potential vendors.
The department of Parks, Recreation and Community Services solicited vendors to run
a comprehensive Martial Arts program to include Tae Kwon Do and Karate to be taught
at various recreation centers within the department. Only one proposal was submitted
for instruction of the Parks, Recreation & Community Services Martial Arts Program.
Vendor Address
Connelly’s Academy 211 Golf Terrace, Wilmette, IL
The vendor submitted to teach Tae Kwon Do at the Levy Center. There were no
submittals to teach any of the Karate classes at Robert Crown or Chandler. Questions
were submitted to the only vendor that submitted a proposal to determine if they were
also qualified to teach Karate at Crown and Chandler, and it was determined the vendor
is unable to run Karate classes at Robert Crown as they are certified in Tae Kwon Do,
not Karate.
Connelly’s Academy, Inc. is the current Tae Kwon Do vendor and has provided
exceptional instruction for the Martial Arts program at Levy Center for over 25 years.
Connelly’s Academy, Inc. is led by Master Connelly who has 52 years of experience to
share with his students. He is nationally recognized for pioneering the creation of
success based Martial Arts Programming for special needs populations. Connelly’s
Academy, Inc. will be responsible for coordinating classes with the PRCS staff, provide
qualified/certified instructors, training, curriculum and all program equipment. City staff
will be responsible for processing all registration, promotion of the Martial Arts program,
coordinating use of the gym space for Martial Arts programs and overall administration
of the program.
Attachments:
Professional Services Agreement
M/W/EBE Memorandum
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Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Parks, Recreation and Community Services Department
Martial Arts Program
RFP Number: 18-42
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 9th
day of October, 2018, between the City of Evanston, an Illinois municipal corporation with
offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the
“City”), and Connelly’s Academy, Inc. with offices located 211 Golf Terrace, Wilmette, IL
60091 (hereinafter referred to as the “Consultant”). Compensation for all basic Services
(“the Services”) provided by the Consultant pursuant to the terms of this Agreement.
I. COMMENCEMENT DATE
Consultant shall commence the Services on January 1, 2019 or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by December 31, 2021. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant 60% of collected revenue (resident’s rates) for
instruction of Martial Arts program. Any expense set forth here must be
specifically approved by the City in writing in advance.
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IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal No. # 18-42 (Exhibit B)
and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any,
other documented discussions and agreements regarding scope of work and cost
(Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of
other tenants and occupants in the City which may be affected by the work relative to
this Agreement. Consultant shall take all necessary precautions to assure the safety
of its employees who are engaged in the performance of the Services, all equipment
and supplies used in connection therewith, and all property of City or other parties
that may be affected in connection therewith. If requested by City, Consultant shall
promptly replace any employee or agent performing the Services if, in the opinion of
the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its subconsultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
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performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non-appropriation or insufficient appropriation by
the City Council, the City’s obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
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Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant’s own general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
interest at the highest rate permitted by applicable law, and shall reimburse all of
City’s expenses for and in connection with the audit respecting such invoice.
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I. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Consultant, and insuring
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Consultant against claims which may arise out of or result from Consultant’s
performance or failure to perform the Services hereunder: (1) worker’s compensation
in statutory limits and employer’s liability insurance in the amount of at least
$500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the “Other Insurance” clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney’s fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
use the same in any manner whatsoever without first obtaining City’s written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
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statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s express
prior written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant’s officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
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any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
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in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
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C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _____________________
Date: _______________________
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RFP 18-42, Martial Arts Program Contract, M/W/EBE Memo 10.08.2018
To: Lawrence Hemingway, Director of Parks Recreation & Community
Services
Karen Hawk, Assistant Director Community Services
From: Tammi Nunez, Purchasing Manager
Subject: RFP 18-42, Contract for Martial Arts Program
Date: October 8, 2018
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, for the RFP 18-42, Martial Arts
Program Contract, with the Connelly’s Academy, Inc. precludes subcontracting
opportunities.
100% of the contract will be self-performed by the instructor.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council meeting of October 8, 2018 Item A17
Business of the City by Motion: Award Contract for Fencing Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Director Parks, Recreation & Community
Services
Karen Hawk, Assistant Director Community Services
Subject: Award Contract for Fencing Program – RFP #18-43
Date: October 8, 2018
Recommended Action:
Staff recommends City Council Authorize the City Manager to execute a professional
Services Contract with Diana Unger, Chicago Fencing Club (4732 Cleveland St, Skokie,
IL 60076) for the City of Evanston’s Fencing program run through Chandler-Newberger
Center. The contract is for three (3) years with a mutual option to renew for two (2)
additional one (1) year options. The contract period will run from January 1, 2019
through December 31, 2021.
Funding Source:
Revenue from program registrations are deposited into General Fund Chandler Account
100.30.3035.53565 and instruction expenses are paid from 100.30.3035.62505.
Compensation from the vendor is based on the following percentages of resident rate
revenues collected from program registrations:
Program Percentage of Revenue to
Vendor
Percentage of Revenue to
City
Youth/Adult Camps and
Classes
70% 30%
The vendor and city have the mutual option to agree on a new minimum fee per class
each fiscal year. The revenue percentage split will remain 70/30 through the term of the
entire contract.
Memorandum
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Page 2 of 2
Livability Benefits:
Health and Safety: Promote healthy, active lifestyles
Summary:
Request for Proposals were solicited for the Fencing program in August 2018 and was
advertised with Pioneer Press, on the City’s website and emailed to potential vendors.
The department of Parks, Recreation and Community Services solicited vendors to run
a comprehensive Fencing program to include both classes and camps to be run at the
Chandler-Newberger Community Center.
Only one proposal was submitted for instruction of the Parks, Recreation & Community
Services Fencing Program.
Vendor Address
Diana Unger, Chicago Fencing Club 4732 Cleveland St, Skokie, IL
Diana Unger is the current Fencing instructor at Chandler-Newberger and the head
coach/owner of the Chicago Fencing Club. She has taught all levels of fencing classes
in addition to running a Jedi Fencing camp at Chandler in the summer. She is a certified
instructor through the U.S. Fencing Association. She has been fencing for 40 years and
an instructor for 35 years. The Chicago Fencing Club is responsible for providing
qualified/certified instructors, all program equipment and determining curriculum (to be
approved by PRCS staff). City staff will be responsible for processing all registration,
promotion of the fencing program, coordinating use of the gym space for fencing
programs/camps and overall administration of the program.
Attachments:
Professional Services Agreement
M/W/EBE Memorandum
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Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Parks, Recreation and Community Services Department
Fencing Program
RFP Number: 18-43
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 9th
day of October, 2018, between the City of Evanston, an Illinois municipal corporation with
offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the
“City”), and Chicago Fencing Club/Diana Unger. with offices located 4732 Cleveland St.,
Skokie, IL 60076 (hereinafter referred to as the “Consultant”). Compensation for all basic
Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement.
I. COMMENCEMENT DATE
Consultant shall commence the Services on January 1, 2019 or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by December 31, 2021. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
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City shall pay Consultant 70% of collected revenue (resident’s rates) for
instruction of Fencing program. Any expense set forth here must be
specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal No. # 18-43 (Exhibit B)
and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any,
other documented discussions and agreements regarding scope of work and cost
(Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of
other tenants and occupants in the City which may be affected by the work relative to
this Agreement. Consultant shall take all necessary precautions to assure the safety
of its employees who are engaged in the performance of the Services, all equipment
and supplies used in connection therewith, and all property of City or other parties
that may be affected in connection therewith. If requested by City, Consultant shall
promptly replace any employee or agent performing the Services if, in the opinion of
the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its subconsultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to subcontracting
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with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non-appropriation or insufficient appropriation by
the City Council, the City’s obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
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D. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant’s own general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
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interest at the highest rate permitted by applicable law, and shall reimburse all of
City’s expenses for and in connection with the audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
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companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant’s
performance or failure to perform the Services hereunder: (1) worker’s compensation
in statutory limits and employer’s liability insurance in the amount of at least
$500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the “Other Insurance” clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney’s fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
use the same in any manner whatsoever without first obtaining City’s written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
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Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s express
prior written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant’s officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
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be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
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In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
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the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _____________________
Date: _______________________
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RFP 18-43, Fencing Program Contract, M/W/EBE Memo 10.08.2018
To: Lawrence Hemingway, Director of Parks Recreation & Community
Services
Karen Hawk, Assistant Director Community Services
From: Tammi Nunez, Purchasing Manager
Subject: RFP 18-43, Contract for Fencing Program
Date: October 8, 2018
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, for the RFP 18-43, Fencing
Program Contract, with the Chicago Fencing Club precludes subcontracting
opportunities.
100% of the contract will be self-performed by the instructor.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council meeting of October 8, 2018 Item A18
Resolution 73-R-18, Youth Job Center for Career Pathways Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Parks, Recreation and Community Services
Director
Karen Hawk, Community Services Assistant Director
Kevin L. Brown, Community Services Manager
Subject: Resolution 73-R-18 Professional Services Agreement with Youth Job
Center of Evanston, Inc. for 2018 Building Career Pathways to
Sustainable Employment Program
Date: October 8, 2018
Recommended Action:
Staff recommends City Council adoption of Resolution 73-R-18 authorizing the City
manager to execute the 2018 agreement with the Youth Job Center of Evanston Inc.
(YJC) (1114 Church Street, Evanston, IL 60201) to provide not less than twenty
disconnected and unemployed young adults who are low to moderate income Evanston
residents (ages 18-25) with a career pathway plan that leads to educational/work trade
certification, employment, supportive services, career counseling, educational support
and transportation assistance over 24 months in an amount not to exceed $55,200.00
for FY 2018-2019.
Funding Source:
Funding for this agreement is budgeted in Parks, Recreation and Community Services,
Youth and Young Adult Engagement Division (Account 100.30.3215.62490) which has
a FY 2018 budget of $281,965.00 and a YTD balance of $208,822.72 prior to this
agreement. Costs amount to approximately $2,760.00 per participant.
The City of Evanston shall be financially responsible for the furtherance of the program.
The Youth Job Center of Evanston shall be the employer of record. The direct and
indirect costs shall be $25,000.00 for on the job training salaries for 20 program
participants (@$1,250.00 each); $2000.00 for job readiness training; $4000.00 for
supportive services that include transportation and state certification and testing fees,
and child care for all program participants; $1,200.00 for program materials and
supplies; $23,000.00 for mandatory orientation, intake and job-readiness assessment,
skill building activities, employability action plan, record documentation, job portfolio,
mock interviews and coaching, personalized job referrals, individualized career
Memorandum
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pathways counselor consultations, and 6 month, 12 month, 18 month, and 24 month job
retention bench mark incentives and follow up.
Livability Benefits:
Economy & Jobs: Support Quality Jobs and Shared Prosperity, Expand job
opportunities, Develop workforce.
Summary:
In 2012, the City contracted with YJC to implement the pilot year of the Building Career
Pathways to Sustainable Employment Program. YJC was selected as a partner, because
it is a successful employment/training agency within the City that focuses upon job-
readiness and job-placement for at-risk youth and young adults. Its mission is to ensure
“success for young people in the workplace and in life”. YJC has a proven track record of
excellence placing more than 1,700 young people each year in various positions and
training programs. It has developed many long-term relationships with employers who are
committed to hiring individuals after successful on-the-job training and credential
attainment.
Continued utilization of the YJC avoids the duplication of services and provides the best
method for implementing the Youth and Young Adult Division’s Workforce Training and
Employment Programs. YJC has partnered with the city for many years in providing
employment services to Youth and Young Adults in the community and receives CDBG
funding for such initiatives.
The “Building Career Pathways to Sustainable Employment Program” has been
developed and modeled after successful national best practices. One such model was
highlighted in the Joyce Foundation’s July 2010 “Shifting Gears: State Innovation to
Advance Workers and the Economy in the Midwest” report. That report defined career
pathways as – “a series of connected education and training programs and support
services that enable individuals to get jobs in specific industries, and to advance over
time to successfully complete higher levels of education and work in that industry.”1
These programs include “embedded” or “stackable” credentials connected to each step
in the pathway. These credentials, such as occupational certificates, have value to
employers by themselves, and also build toward longer technical diplomas and degrees.
A more recent documentation and validation of this Workforce Training and
Employment approach can be found in the March 2016 MDRC (formerly known as
Manpower Research Demonstration Corporation) Issue Brief (www.mdrc.org). In the
brief, researchers note that “career pathways approaches are efforts to build more
coherent and easily navigable systems providing skills training, credentials, supports,
and employment.” The brief concludes that work-based learning is an effective method
for teaching skills that are valued in the labor market and a powerful incentive to keep
individuals engaged and gain access to industry and careers. For the disengaged, on-
the-job training experiences can be part of an incentive structure that encourages them
to strive, persist, and succeed.
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The results of the initial pilot program have been impressive and are consistent with
other national models using these workforce development strategies. From October
2012 to May 2018 there have been 120 participants. Eighty-seven percent of
participants completed Job Readiness Training. Eighty-three percent of the participants
were placed in on-the-job training and/or direct hire placements. Sixty percent were
placed in long-term employment – this percentage is markedly above the national
averages for programs of this nature. Fifty-seven of the 120 participants or 47%
completed certification programs.
Internship Industries included: Retail, Healthcare, Social Services, Food Service,
Security, Education, Public Administration, Sports/Recreation, Construction,
Administrative/Clerical, Automotive Repair & Maintenance, and Culinary/Food Prep.
Internship Worksites included: City of Evanston, Evanston School District 65, Manor
Care Health Services, TJ Maxx, Douglas Center, Allied Barton Security Services,
Northshore Solar LLC, St. Francis, McGaw YMCA, Auto Barn, Duxler Auto, Curt’s Café,
Edzo’s Burgers, Midas, The Recyclery Collective, and Collective Resources.
Credentialed Pending/Attained included: National Retail Federation (NRF), Customer
Service, PERC card, OSHA 10-hour card, Direct Support Professional (DSP), Food
Service Sanitation, Emergency Medical Technician (EMT), Oakton Community College
Certifications (Auto/Culinary), ServSafe, Illinois Food Handler’s Card, Basset
Certification, and Recyclery Certifications.
Participants in the program complete pre-meeting assessments and orientation with
division staff. Once completed, YJC and City staff develop individualized participant
caseloads. Participants are required to meet the minimum criterion that has been
established for the pathway they have chosen (i.e. skills assessment, availability, high
school diploma, etc.), as if they were directly applying to the positions.
All participants receive supportive services, career counseling, job readiness training,
program stipends, educational support, child care, and transportation assistance, if
necessary. They are eligible for 200+ hours of paid training for entry level positions
leading to educational/work trade certifications.
Listed below is a summary of the scope of work to be performed by YJC:
• Assume all costs for all training, materials, etc., including any additional
supplemental support needed to ensure an individual’s success such as
transportation vouchers.
• Pay job readiness stipends and subsidized wages earned during training
internship.
• Provide counseling and coaching, supportive follow-up services to individuals.
YJC will also provide regularly scheduled updates to Youth and Young Adult
Division staff on the progress of individuals enrolled in the program.
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Youth and Young Adult Division staff recruits young adults in the community and
identifies Evanston residents that would benefit from this program. Also, other city
departments, co-workers in the Recreation Division and partner agencies in the city
such as the Moran Center and Evanston School District 202 provide referrals to the
division.
Youth and Young Adult Program staff and YJC Job Counselors follow the progress of
individuals enrolled in the program and their placement in employment over a 24 month
period. Research shows that follow up services are critical to the success of disengaged
and disconnected “Opportunity Youth”. The successful partnership with YJC provides
the educational and workforce related resources that are not always available to the
City of Evanston.
Attachments:
Resolution 73-R-18
2018 Professional Services Agreement with Youth Job Center of Evanston Inc
2018 Program Report (10/2012 to 5/2018)
1 Davis Jenkins. Career Pathways: Aligning Public Resources to Support Individual and
Regional Economic Advancement in the Knowledge Economy. Workforce Strategy Center,
August 2006
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9/18/2018
73-R-18
A RESOLUTION
Authorizing the City Manager to Execute the Professional Services
Agreement with the Youth Job Center to Fund the Building Career
Pathways to Sustainable Employment Program
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to sign
the Professional Services Agreement (the “Agreement”) by and between the City and
the Youth Job Center, an Illinois not-for-profit corporation. The Agreement is attached
hereto as Exhibit 1 and incorporated herein by reference.
SECTION 2: The Agreement will fund an initiative called “Building Career
Pathways to Sustainable Employment Program” that will provide not less than 20
disconnected and unemployed young adults who are low to moderate income Evanston
residents (ages 18-25) with a career pathway plan that leads to educational/work trade
certification, employment, supportive services, career counseling, educational support
and transportation assistance over 24 months
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of said Agreement that he deems to be in the best
interests of the City.
SECTION 4: This Resolution shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
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_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT 1
PROFESSIONAL SERVICES AGREEMENT
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Building Career Pathways to Sustainable Employment Program 2018
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
5th day of November, 2018, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201
(hereinafter referred to as the “City”), and Youth Job Center Of Evanston, with offices
located at 1114 Church Street, Evanston, Illinois, (hereinafter referred to as the
“Consultant”). Compensation for all basic Services (“the Services”) provided by the
Consultant pursuant to the terms of this Agreement shall not exceed $55,200.
I. COMMENCEMENT DATE
Consultant shall commence the Services on November 5, 2018 or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by August 31, 2019. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to
in writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
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IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A. Services may include, if any, other documented
discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub consultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
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under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
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documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference. All other training materials, assessment tools, documents, and
forms developed by Consultant for purposes other than fulfilling its obligations
under this Agreement are and shall remain property of Consultant. The City may
use said materials for training purposes only pursuant to this Agreement. Usage
of said materials by the City beyond the scope of this Agreement shall require
Consultant’s written consent.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
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documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
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To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
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and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
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to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party
without the City’s express written consent.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
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Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
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A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission,
and directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
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2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A sets forth all the covenants, conditions
and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those
contained in this Agreement. This Agreement has been negotiated and entered
into by each party with the opportunity to consult with its counsel regarding the
terms therein. No portion of the Agreement shall be construed against a party
due to the fact that one party drafted that particular portion as the rule of contra
proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated 1st day of September,
2013 between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois,
60201(“City”) and Youth Job Center Of Evanston sets forth the Commencement and
Completion Date, Services, Fees, and Reimbursable Expenses as follows:
COMMENCEMENT DATE: November 5, 2018
COMPLETION DATE: August 31, 2019
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $25,000.00 for
on the job training salaries for 20 program participants (@$1,250.00 each); $2000.00 for
job readiness training; $4000.00 for supportive services that include transportation and
state certification and testing fees, and child care for all program participants; $1,200.00
for program materials and supplies; $23,000.00 for mandatory orientation, intake and
job-readiness assessment, skill building activities, employability action plan, record
documentation, job portfolio, mock interviews and coaching, personalized job referrals,
individualized career pathways counselor consultations, and 6 month, 12 month, 18
month, and 24 month job retention bench mark incentives and follow up.
The Youth Job Center will provide monthly invoices to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal deadlines;
schedule will be provided by City. If the invoice needs adjustment or explanation,
Consultant will work with the City to adjust or explain the invoice. Once the invoice is
agreed upon by both parties, it shall be submitted for processing and be paid by the City
billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year five of
the “Building Career Pathways to Sustainable Employment Program”
The scope of the pilot “Building Career Pathways to Sustainable Employment Program”
for the City of Evanston includes the following components:
YJC will support 20 Evanston youth and young adults in the “Sustainable Employment
Program,” supporting youth through training, personalized advising, supportive services,
subsidized internships and continued educational opportunities. YJC staff will work with
young adults to develop a career pathway plan that meets their needs and continues to
move them toward living-wage jobs in careers with advancement opportunities. YJC
estimates that approximately half of the youth served need immediate work and time to
build skills and stabilize before able to be successful in training or Career Pathways
programs.
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• 20 Evanston youth and young adults will be enrolled in the program. Of these:
10 young adults will enroll in Career
Pathways or short-term training programs
leading to industry-recognized certification.
These youth will receive continued high level
of personalized, ongoing support from YJC to
ensure success in training and retention on
the job, once placed.
10 young adults will be placed into
jobs, and where appropriate, enrolled in
YJC’s Lasting Impact initiative to
receive retention support, stabilization
services and ongoing career planning,
leading to training or advancement
opportunities.
YJC will leverage support from other programs to provide job-readiness training,
retention support and additional supportive services for these youth.
YJC staff will work with participating employers to ensure retention in permanent
employment.
1. YJC will provide an on-the-job training/internship program that will train up to 20
clients (ages 18-25) vetted and selected by representatives from YJC and the
City of Evanston.
2. Positions shall be paid entry level and participants shall be provided with all
required background trainings.
3. Participants will be required to meet minimum criterion established by the parties
that may include skills assessment, participant availability, and high school
diploma/GED.
4. YJC shall administer all program costs for trainings, materials, supplemental
support that may include transportation vouchers, uniforms, and subsidies for
business attire.
5. YJC shall pay a training stipend to participants that successfully complete the job
readiness training.
6. YJC shall pay the work experience wages for participants that successfully
complete the post-training internship. Those wages shall cover approximately
200 or more required hours.
7. YJC will provide ongoing counseling and coaching, and follow-up services to
every participant following the completion of the internship.
8. In collaboration with City of Evanston staff, YJC program staff will develop a
career pathways plan for participants that include evaluation and assessment.
9. YJC program staff to recruit and facilitate participant selection strategies and
activities in collaboration with City of Evanston staff.
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10. YJC program staff to foster career counseling, coaching, mentoring and
employment retention activities.
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City of Evanston Career Pathways Report
October 2012 – May 2018
The results since the program’s inception in October 2012 are impressive: Of the 120 participants recruited, 99
participants were placed in subsidized work experiences and/or direct-hire placements, with 72 ultimately
placed in long-term employment. Of the participants, 57 completed certification programs. Participants in our
current cohort are nearing completion of internships and are already receiving offers of permanent placement
from their employers. At the conclusion of their internship, participants not placed will continue to receive job
placement and support services from YJC staff. The City of Evanston staff invested approximately $3,000/per
participant to fund the program and received regular updates from YJC staff throughout program delivery.
Work Readiness Training (WRT)
• Total: 120 participants in the City of Evanston Program since October 2012
• Work Readiness Training Completion: - 104 City of Evanston participants completed WRT (87%)
• Work Readiness Training Non-Completion: - 8 City of Evanston participants did not complete WRT
• Work Readiness Training Didn’t Enroll: 8 City of Evanston Interns were fast-tracked because they were work ready
Participant Placement
INTERNSHIP RECRUITMENT & PLACEMENT
Program Overview
• Total Participants: Of the 23 participants
enrolled, 19 are actively in PWE’s
• Funding: Approximately $3,000/per participant
• Available Internship Industries: Retail,
Healthcare, Social Services, Food Service,
Security, Education, Public Administration,
Sports/Recreation, Construction, Auto, and
Administrative/Clerical
• Internship Worksites: Active: TJ Maxx, Douglas
Center, City of Evanston’s health department,
YMCA, The Autobarn, Rolf’s Auto Care, Midas,
Curt’s
• Total Interns: 120 participated in the COE Program
• Funding: Approximately $3,000/per participant from
the COE
• Internship Industries: Retail, Healthcare, Social Services,
Food Service, Security, Education, Public Administration,
Sports/Recreation, Construction,
Administrative/Clerical, Automotive Repair&
Maintenance, and Culinary/Food Prep
• Internship Worksites: Evanston School District 65,
Manor Care Health Services, TJ Maxx, Douglas Center,
City of Evanston Public Works, Fleetwood-Jourdain
Community Center, Robert Crown Community Center,
Allied Barton Security Services, NorthShore Solar, LLC,
St. Francis, McGaw YMCA, Auto Barn, Duxler Auto,
Curt’s Café, Edzo’s Burgers, Midas, The Recyclery
Collective and Collective Resources
• Credentials Attained (and pending): National Retail
Federation (NRF) Customer Service, PERC card, OSHA
10-hour card, Direct Support Professional (DSP), Food
Service Sanitation, and Emergency Medical Technician
(EMT), Oakton Community College Certifications
(Auto/Culinary) ServSafe, Illinois Food Handler’s Card, IL
Driver’s License, Basset Certification, CPR, First Aide and
Recyclery Certifications
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3%
44%
2%
90%
16%
16%
7%
39%
7%
Ward of the State
Single Parent
Pregnant
Low Income
Insecure Housing
High school dropout
Disability/Special…
Criminal Background
Basic Skill Deficiency
Participant's Barriers to Employment
YJC’s Career Pathways program continues to support young adults in moving towards stabilization, a path to a
living-wage career and the ability to take pride in their contribution to society. The partnership between the
City of Evanston (COE) and the Youth Job Center (YJC) offers a comprehensive program for under- and
unemployed at-risk youth in Evanston. YJC and COE work together on recruitment after which YJC staff provide
training, personalized advising, skills specific training and/or referrals to jobs based upon the needs, goals and
current situation of each participant. The following components are available to these participants:
• Training
o Work Readiness Training
o Industry Specific Job Skill Trainings
• Employment referrals & placements
o Internships
o Direct Hires
• Ongoing employment support
o Personalized advising
o Transportation assistance
o Professional Clothing/Work clothes
o Referrals to supportive services,
including housing, childcare, other
• Education
o Certifications
o Other, e.g. GED, short-term
programs, etc.
COE interns are high-risk youth, often with multiple barriers. This graph represents a historic estimate of
participants in this program.
Costs
The City of Evanston invests approximately $3,000/per participant to fund the program which covers elements
of the following:
• Stipends for Work-Readiness Training
• Stipends during Career Pathways training programs – YJC’s Auto Maintenance and Repair, Culinary,
Retail and more
• Subsidized Internships – paying full or partial costs for participants to be hired by employer partners and
develop the skills on the job while learning them in the training programs ($2,000 per participant)
• Costs for non-YJC Career Pathways programs - Certified Nurses Aide (CNA), Security, IT, Food handling
• Transportation
• Emergency Supportive Services
• YJC staffing
• Other
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Career Pathways Improvement Strategies
YJC is focused on developing the paths that most effectively and efficiently support these young adults onto a
path to economic success. In pursuing that focus, YJC recognizes the importance of delivering our best work,
while partnering with other agencies to provide a community web of support for our participants.
In recent years, YJC has tested and developed specific Career Pathways programs. The agency continues to
explore the development of new industry-specific trainings with a cohort model but has found there are many
already existing in our communities that provide high-quality programming and exceptional expertise. YJC’s
staff have found that Career Pathways provide an exceptional opportunity to the young adults who are ready to
benefit from the experience. Two modifications that have been made in recent years are:
• YJC focuses on a few Career Pathways and leverages the expertise of others.
o YJC’s Auto Maintenance and Repair program fills a unique niche and attracts strong candidates.
The instructor has consistently delivered high-quality programming in partnership with ETHS,
resulting in strong participation and completion for participants. The cohort model is
particularly strong and results in building community as well as skills, and staff have observed
increased collaboration amongst participants.
o YJC has developed a Customer Service/Retail Career Pathway in partnership with a few strong
employer partners, including Gap stores and Starbucks. These customer service competencies
are the foundational skills for most jobs, and those that employers consistently state are critical
for their success.
o YJC leverages the high-quality Career Pathways programs that already exist in our communities,
providing the connectivity outside of those external training programs, including supportive
services, continued personalized advising, and supplemental training and support to best
position the participant for success. Examples include Manufacturing training with JARC and
Symbol, Healthcare in partnership with CVS Caremark, IT with National Able as well as others.
o Program participants can also choose an individualized career track for other fields of interest
that might include childcare, transportation/logistics, manufacturing, carpentry and the building
trades. YJC leverages its employer and community partnerships to serve each individual
participant in the career path matching their assessed skills and interests.
• YJC positions young people to be successful at their individual point on the continuum
o Some young adults are poised to be successful in a training program with strict requirements
for attendance and work participation. However, others may not be ready and will require an
opportunity to work and build success on the job before stepping onto a clearer path to a
career.
o YJC Staff experience the greatest success when a participant has both a true interest in the work
and is in a stable enough place to benefit from a program and this can vary greatly by
participant. One young person who is homeless may make it to work every day, while another
in the same situation cannot. Our Career Advisors recognize that each person’s unique situation
and motivation will require customization for when they are placed in specific programs.
YJC’s WRT builds the foundational skills required to be successful on the job, in the training programs and in the
community. YJC’s Career Advisors, trainers and volunteers represent strong role models and powerful examples
of the various paths we can pursue. Personalized Career Advising provides customized support for each
participant in everything from critical thinking to self-efficacy to personal responsibility to effective decision-
making processes.
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YJC continues to improve programs in the following ways:
1) Improved intake process to better understand what each youth needs at this moment in time
2) Better assessment tools to invest in youth success
3) Increased understanding of trauma-informed care
4) Deeper employer relations to better understand employer needs while helping them develop best
practices in hiring, orientation and increasing retention of staff
5) Improved monitoring and evaluation of YJC programs
Employer Quotes:
Our Employer Partners continue to share how YJC participants provide invaluable services
“They are good workers, very cooperative and willing to assist in whatever way possible, great
attitude.”
Victor Edgar Sanchez, Owner, Midas
“Dependable, always on time to work and ready to work.”
Erlene Howard, Owner, Collective Resource
“I’m very pleased with his work ethic, his willingness to help everybody, and his initiative to get the
job completed.”
Jim Janisch, Owner Supreme Auto
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Conclusion:
There are currently approximately 5.5 million
Opportunity Youth nationally, defined as 16-24-
year-olds not connected to work or school, with an
estimated 90,000 in the greater Chicagoland area.
The fluid borders and shifting demographics
between Chicago and Evanston result in challenges
as we work to address the needs of young adults
who become disconnected from work and school.
It is estimated that each Opportunity Youth costs taxpayers $13,890 annually. Taking into account lost earnings,
lower economic growth and lower tax revenues, this number balloons to $37,000 per year per youth,1
according to a 2012 report by economists from Columbia University and the City University of New York. As
these young adults also experience a reduction in opportunity during their early adulthood, the full cost is likely
a far greater number than that single annual amount. With even a conservative estimate for the 120 young
adults served through this program, with a minimum of 72 placed in long-term employment, the savings likely
reaches upwards of more than a $1M.
What if we don’t help these young people find jobs?
Research conducted by Chicago’s Urban Labs found that
connecting youth to summer jobs resulted in a correlating
43 percent reduction in violence. Further research must
be done to determine the ultimate results in seeing a
reduction in violence, incarceration and lost lives. As one
young woman stated, “My friend would be alive today if
he had had a job.” 2
YJC’s two-pronged approach:
YJC staff are working to address this issue in Evanston:
• YJC is committed to working with young adults to build skills experience success on the job, connect to
ongoing growth opportunities, whether in work or education and ultimately step onto a path with
opportunities for advancement and continued growth. Depending on the young person’s experiences
and barriers faced, this can range from direct placement in Career Pathways programs to multiple steps
towards stabilization, such as securing stable housing, before starting the process of future planning.
• Prevention: In YJC’s in-school youth programs, we are focusing on postsecondary planning for options
other than college, including paths to careers in manufacturing, healthcare, IT and Retail. Students
embark on these paths through apprenticeships, on-the-job training or short-term training programs
leading to certification. Providing young people with options BEFORE they become disconnected has the
potential to result in significant social and economic benefits for our community.
1 http://www.chicagotribune.com/business/ct-thrive-10000-opportunity-0314-biz-20170313-story.html
2 https://greatcities.uic.edu/wp-content/uploads/2016/02/ASN-Report-v5.2.pdf
The Cost of Opportunity Youth
• Estimated Cost to taxpayers:
• $13,890 annually per youth per year
• Estimated Cost including lost earnings, economic
growth and taxes: $37,000 per youth per year
• Increased Violence
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Appendix YJC Programs
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328 of 681
To: Honorable Mayor and Members of City Council
Administration & Public Works Committee
From: Lawrence C. Hemingway, Parks, Recreation & Community Services
Director
Karen Hawk, Community Services Assistant Director
Kevin L. Brown, Community Services Manager
Subject: Resolution 71-R-18, Professional Services Agreement with James B.
Moran Center for 2018 Certificate of Rehabilitation Program
Date: October 8, 2018
Recommended Action:
Staff recommends City Council adoption of Resolution 71-R-18 authorizing the City
manager to execute an agreement between the City of Evanston and the James B.
Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL 60201) to
provide legal services for not less than 15 Evanston residents to secure Certificates of
Rehabilitation, expungement and criminal records sealing in an amount not to exceed
$30,000.
Funding Source:
Funding for this agreement is budgeted in Parks, Recreation and Community Services,
Youth and Young Adult Engagement Division (Account 100.30.3215.62490) which has
a FY 2018 budget of $281,965.00 and a YTD balance of $208,822.72 prior to this
agreement. Costs amount to approximately $2,000 per participant.
The City of Evanston shall be financially responsible for the furtherance of the program.
The James B. Moran Center would be responsible for handling the payment of direct
and indirect costs for not less than 15 (@$2,000 each); which include legal services,
filing fees, supportive materials, transportation fees and if necessary assistance with
child care on days that such assistance would be necessary.
Livability Benefits:
Economy & Jobs: Support Quality Jobs and Shared Prosperity, Expand job
opportunities, Develop workforce.
Memorandum
For City Council meeting of October 8, 2018 Item A19
Resolution 71-R-18 Agreement with James B. Moran Center for Rehab Program
For Action
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Summary:
According to the National Employment Law Project there are 65 million American
citizens with a criminal record history. In Illinois 42% of adults have a criminal record.i
Certificates of Rehabilitation, criminal records expungement and the sealing of non-
violent felony convictions are an essential resource that can offer support reentry to
those Evanston residents that have a criminal record. These actions also promote
public safety by lifting statutory bars to jobs, licenses or other necessities such as
housing that result from a conviction history.
The Youth and Young Adult Division staff performs outreach in the community and have
identified individuals that would greatly benefit from this program. This agreement for
services is to implement year 6 of the “Certificate of Rehabilitation Program”. The
intention of the program is to obtain Certificates of Rehabilitation, expungement or the
sealing of non-violent felony convictions from the Circuit Court of Cook County,
pursuant to 730 ILCS 5/5-5.5-5 et. seq., for qualified ex-offenders who reside in
Evanston, IL. Certificates, expungements and records sealing helps people to secure
employment, housing and educational opportunities that could otherwise be denied
because of past criminal records.
It would also give those selected an opportunity to demonstrate rehabilitation or a
commitment to rehabilitation. The state of Illinois is one of a growing number of states
that have laws in place that authorize certificates of rehabilitation or other similar means
of removing legal barriers arising from a criminal record separate and apart from
seeking a pardon.
Staff has identified the James B. Moran Center for Youth Advocacy as a partner for this
program based on their ability to perform the services, and their current outstanding
community work of providing services for low-income Evanston residents with legal
representation. The Moran Center has the legal expertise, social work services
components and community partnerships to manage this program. Additionally, over the
last five years, they have also provided assistance and resources to individuals
participating in the City’s “Building Career Pathways to Sustainable Employment
Program” and other individuals that the City’s youth and young adult outreach team
identified as needing assistance.
2013 to 2018 Program Results
524 Client contacts
285 Record Look Up
125 Petitions for sealing ii
60 petitions for expungement
11 Healthcare Worker Waivers
3 Clemencyiii
7 Certificate of Rehabilitation
15 Otheriv
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Listed below is a summary of the scope of work to be performed by the James B. Moran
Center:
James B. Moran Center will secure certificates of rehabilitation where appropriate,
which could also include criminal records sealing or partial sealing, expungement, or
pardon/executive clemency for not less than 15 Evanston residents that have a criminal
record, and who meet the prerequisites contained in the legislation. Prospective clients
that have conviction(s) for the following are not eligible: a Class X felony; any felony that
resulted in “great bodily harm or permanent disability”; conviction for aggravated DUI or
aggravated domestic battery; and offenses that require post-release registration (sex
offenses, offenses against children, rape, arson, etc.).
Individuals will receive the following assistance: (a) an initial assessment to determine
the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b)
creation and development of personal history and references to be presented to the
Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining
all police, probation, and parole reports; (e) covering of costs associated with
processing fees if ineligible for a fee waiver; (f) submission of all required legal
documentation, filings and petitions at Circuit Court and States Attorney's Office; (g)
legal representation during candidate court appearances and (h) assistance for
childcare, transportation and supplemental support materials.
The Moran Center will work with City outreach staff to identify, recruit, and service
potential clients in the City of Evanston, and keep records of such.
Finally, provide regular updates to City of Evanston staff on the status of individuals
being served, including a summary of expenditures, encumbered and available balance.
Attachment:
Resolution 71-R-18
2018 Professional Services Agreement
i National Employment Law Project, “65 Million Need Not Apply,” March 2011 ii This number denotes the number of people for whom the Moran Center drafted sealing petitions on behalf of. This
number does not reflect the actual number of petitions drafted for each person. iii Two clemency petitions were filed. One was granted by Governor Pat Quinn shortly before he left office. The
other was withdrawn after the client has a meltdown at her hearing, leading us to conclude that her petition would be
denied. The third petition was drafted but not filed after it was determined that the client’s large number of
unresolved misdemeanor traffic offenses could be a basis for denying the petition. iv The following services provided do not fall into the other designated categories. Please note that this category
does not capture all requests for legal assistance that have been made by the Certificate of Rehabilitation Initiative
clients. The miscellaneous legal services that have been rendered include: (1) Motions to Vacate Judgment of Bond
Forfeiture – 5; (2) Motions for Partial Fee Waiver – 1; (3) Immigration Legal Support – 2; (4) Petitions for Identity
Theft – 1; (5) Police Station Visits – 2; (6) Motions to Vacate a Felony Conviction (replace with sealable
misdemeanor conviction) – 1; and (7) Appealing DCFS negative findings of abuse and/or neglect – 1.
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9/13/2018
71-R-18
A RESOLUTION
Authorizing the City Manager to Execute the Professional Services
Agreement with the James B. Moran Center for Youth Advocacy
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to sign
the Professional Services Agreement (the “Agreement”) by and between the City and
the James B. Moran Center for Youth Advocacy, an Illinois not-for-profit corporation.
The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference.
SECTION 2: The Agreement will fund legal services for Moran Center
employees to assist not less than fifteen Evanston residents with obtaining a Circuit
Court issued certificate for rehabilitation, criminal records sealing, expungement, and
executive clemency legal services for each participant.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of said Agreement that he deems to be in the best
interests of the City.
SECTION 4: This Resolution shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
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~2~
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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~3~
EXHIBIT 1
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1
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Certificate of Rehabilitation Program 2018
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
day of October 9, 2018, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred
to as the “City”), and the James B. Moran Center for Youth Advocacy, with offices
located at 1123 Emerson, Suite 203, Evanston, Illinois, (hereinafter referred to as the
“Consultant”). Compensation for all basic Services (“the Services”) provided by the
Consultant pursuant to the terms of this Agreement shall not exceed $30,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on November 5, 2018 or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the primary scope of services by July 31, 2019. If this
Agreement provides for renewals after an initial term, no renewal shall begin until
agreed to in writing by both parties prior to the completion date of this
Agreement.
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III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A. Services may include, if any, other documented
discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub consultants provide
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3
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
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4
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference. All other training materials, assessment tools, documents, and
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forms developed by Consultant for purposes other than fulfilling its obligations
under this Agreement are and shall remain property of Consultant. The City may
use said materials for training purposes only pursuant to this Agreement. Usage
of said materials by the City beyond the scope of this Agreement shall require
Consultant’s written consent.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
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At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
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Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
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which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party
without the City’s express written consent.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
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improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
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applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission,
and directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
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B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
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In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated 14th day of August, 2017
between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and
the James B. Moran Center sets forth the Commencement and Completion Date,
Services, Fees, and Reimbursable Expenses as follows:
COMMENCEMENT DATE: November 5, 2018
COMPLETION DATE: July 31, 2019
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $30,000 for not
less than 15 program participants (@ approximately $2,000 each); $2000 for certificate
for rehabilitation, criminal records sealing, expungement, and executive clemency legal
and supportive services for each participant.
The James B. Moran Center will provide an invoice to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal deadlines;
schedule will be provided by City. If the invoice needs adjustment or explanation,
Consultant will work with the City to adjust or explain the invoice. Once the invoice is
agreed upon by both parties, it shall be submitted for processing and be paid by the City
billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year five of
the “Certificate of Rehabilitation Program”. The intention of the program is to obtain
certificates of rehabilitation, expungement, criminal records sealing and/or executive
clemency for qualified ex-offenders that reside in Evanston, Il. These certificates lift
statutory bars to jobs, licenses or other necessities such as housing that result from a
conviction history. Certificates are used to provide a way for qualified people with
criminal records to demonstrate rehabilitation or a commitment to rehabilitation. They
are an evidence based practice and resource that supports reentry and promotes public
safety.
Scope of the “Certificate of Rehabilitation Program” for the City of Evanston includes the
following components:
The James B Moran Center will secure Certificates of Rehabilitation and or which could
also include criminal records sealing, expungement, or pardon/executive clemency for
not less than 15 "Evanston” residents that have a criminal record, and who meet the
prerequisites contained in the legislation. Prospective clients that have the following are
not eligible: a Class X felony; any felony that resulted in “great bodily harm or
permanent disability”; conviction for aggravated DUI or aggravated domestic battery;
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and offenses that require post-release registration (sex offenses, offenses against
children, rape, arson, etc).
Individuals will receive the following assistance: (a) an initial assessment to determine
the extent of criminal history and eligibility for the Certificate of Rehabilitation;
(b) creation and development of personal history and references to be presented to the
Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining
all police, probation, and parole reports; (e) covering of costs associated with
processing fees if ineligible for a fee waiver; (f) submission of all required legal
documentation, filings and petitions at Circuit Court and States Attorney's Office;
(g) legal representation during candidate court appearances and (h) provide assistance
for childcare, transportation and supplemental support materials.
OTHER SERVICES:
A. The James B. Moran Center will work with City staff to identify, recruit, and
service potential clients in the City of Evanston, and keep records of such. The
Center will provide regular updates to City of Evanston staff on the status of
individuals being served, including a summary of expenditures, encumbered and
available balance.
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For City Council meeting of October 8, 2018 Item A20
Resolution 77-R-18 Accepting Grant to Fund / Operate Congregate Senior Meal
Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Director Parks, Recreation & Community
Services
Karen Hawk, Assistant Director, Community Services
Subject: Resolution 77-R-18 Accepting Grant Awards in Order to Help Fund a
Congregate Senior Meal Program at the Levy Senior Center and
Fleetwood-Jourdain Community Center.
Date: October 8, 2018
Recommended Action:
Staff recommends City Council adoption of Resolution 77-R-18, authorizing the City
Manager to sign notification of grant awards to fund and operate a congregate senior
meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center.
Funding Source:
This is a reimbursement program in which the total amount of reimbursement the City
will receive is solely dependent upon the number of lunches served and varies
depending on the levels of participation. The City’s estimated reimbursement is
calculated using the highest daily participation level stated in our application. Funding
for this program is budgeted in various line items in the Fleetwood-Jourdain Business
Unit 100.30.3040 and Levy Center Business Unit 100.30.3055. Overall budgeted
expenses for the 2018/19 program include staffing salaries, Social Security, Medicare,
advertising, program supplies and food costs, which is projected at $91,298.
Levy Senior
Center
Fleetwood-Jourdain
Center
TOTAL
Meal Program Expenditure
Budgeted Amount
$75,336 $15,962 $91,298
Maximum Grant Reimbursement to
Revenue Account
$37,571 $5,972 $43,543
Project Income (Donations) $7,000 $1,800 $8,800
Local In-Kind (i.e. Room usage,
utilities, volunteers, etc)
$13,840 $2,505 $16,345
Local Cash (City Supported) $16,925 $5,685 $22,610
Memorandum
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Staff projects meal donations of $8,800. The City will provide a local cash match of
$22,610 of the $91,298 if the projection for donations is met, and less if it is exceeded.
This is the ninth year of this grant program, which has helped provide a senior lunch
program subsidy at Fleetwood-Jourdain one day per week and at Levy Senior Center
five days per week. Similar to the current year’s management plan for the program,
should donations that are received from attendees of the meal program be less than
expected, department staff will develop a plan to offset the revenue shortage.
Livability Benefits:
Equity and Empowerment: Support quality human service programs
Health & Safety: Provide access to fresh, healthful foods
Summary:
The City of Evanston reapplied to receive funding for a congregate senior meal program
through Age Options. As part of the nationwide network, Age Options is authorized by
the federal Older Americans Act and the Illinois Department on Aging as the Planning
and Service Area for the 30 townships surrounding Chicago. The Older Americans Act
Title III-C Nutrition Services grant funds congregate meals for older adults, aged 60 and
over, a spouse, or child with disabilities under the age of 60.
This grant covers food costs, administrative overhead and supplies for the program.
The City received a maximum grant award of $37,571 to provide meals 5 days a week
at the Levy Senior Center and $5,972 to provide meals one day a week at the
Fleetwood-Jourdain Community Center. The time period of this grant is October 1,
2018 through September 30, 2019.
This grant for Congregate Meal Nutrition Services will offset the cost of each meal and
no eligible senior shall be denied participation because of inability to contribute. The
suggested contribution for each meal will be $4.50 – there has not been an increase
from the prior agreement and meals will be provided regardless of ability to pay.
Attachments:
Resolution 77-R-18 Accepting Grant Awards
Notification of Grant Awards
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9/28/2018
77-R-18
A RESOLUTION
Authorizing the City Manager to Sign Notifications of Grant Awards
To Fund and Operate a Congregate Senior Meal Program
WHEREAS, the City of Evanston has made it a priority to focus on
providing for a comfortable and high stand of living for seniors through activities and
events; and
WHEREAS, the Parks, Recreation and Community Services Department
(the “Department”) strives to provide activities and opportunities to seniors; and
WHEREAS, the Department applied to the Illinois Department on Aging
for funding for a congregate senior meal program; and
WHEREAS, the Department received two (2) grant awards, worth a
combined total of forty three thousand five hundred forty-three dollars ($43,543), to
operate meal programs for seniors; and
WHEREAS, the grant award will allow seniors to receive meals at a
suggested donation rate of four dollars and fifty cents ($4.50); and
WHEREAS, the Department plans to operate a lunch program for seniors
five (5) days a week at the Levy Senior Center; and
WHEREAS, the Department plans to operate a lunch program for seniors
one (1) day a week at the Fleetwood-Jourdain Community Center,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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77-R-18
~2~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to sign, and the City
Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of
Grant Awards.
SECTION 3: The City Manager is hereby authorized to sign, and the City
Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of
Grant Awards attached hereto as Exhibit A, incorporated herein by reference.
SECTION 4: This Resolution 77-R-18 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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77-R-18
~3~
EXHIBIT A
Congregate Senior Meal Program
Notification of Grants Awards
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GRANTEE NAME, ADDRESS
City of Evanston Fleetwood Project ID:C1
Date:9/26/2018
Type of Grant:T3C1 Congregate Meals
Approved Costs for Project Period Project Period:10/1/2018
a. Personnel/Fringe $7,050 9/30/2019
b. Travel of Persons
c. Equipment & Supplies $300
d. Other $840 Sub Areas:
e. Food-Nutrition Only $7,772
f. Delivery-Nutrition Only
g. Total $15,962
Computation of Grant Award
1. Total Cost $15,962 8. Original Obligation:$5,972
2. Less Anticipated Revision 1:$0
Project Income $1,800 Revision 2:$0
3. Net Cost (estimated)$14,162
4. Nonfederal Share $8,190 9. Share of Net Cost
a. Local Cash $5,685 a. NonFederal Share 57.83%
b. Local Inkind $2,505 b. Local Cash Share 40.14%
5. Area Agency Share $5,972 c. Federal/State Share 42.17%
6. State Share
10. Application for Funds
7. New Obligation Awarded $5,972 Date:9/6/2018
The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the
grantee provided all conditions are met.
Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions.
Name and Title Date
Signature
AgeOptions (also referred to as Area Agency on Aging)
Signature:
Jonathan Lavin, Chief Executive Officer Date
NOTE: The attached Conditions of Award comply with Federal and State regulations and are an
integral component of this Notification of Grant Award.
EVANSTON,IL-60201
2100 RIDGE AVENUE
City of Evanston
NOTIFICATION OF GRANT AWARD
AgeOptions - (Illinois Department on Aging - PSA 13)
Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans
Act and under the State of Illinois General Revenue Funds
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GRANTEE NAME, ADDRESS
City of Evanston Levy Project ID:C1
Date:9/26/2018
Type of Grant:T3C1 Congregate Meals
Approved Costs for Project Period Project Period:10/1/2018
a. Personnel/Fringe $40,820 To:9/30/2019
b. Travel of Persons
c. Equipment & Supplies $500
d. Other $4,414 Sub Areas:
e. Food-Nutrition Only $29,602
f. Delivery-Nutrition Only .00
g. Total $75,336
Computation of Grant Award
1. Total Cost $75,336 8. Original Obligation:$37,571
2. Less Anticipated Revision 1:$0
Project Income $7,000 Revision 2:$0
3. Net Cost (estimated)68,336
4. Nonfederal Share 30,765 9. Share of Net Cost
a. Local Cash 16,925 a. NonFederal Share 45.02%
b. Local Inkind $13,840 b. Local Cash Share 24.77%
5. Area Agency Share $37,571 c. Federal/State Share 54.98%
6. State Share
10. Application for Funds
7. New Obligation Awarded $37,571 Date:9/6/2018
The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the
grantee provided all conditions are met.
Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions.
Name and Title Date
Signature
AgeOptions (also referred to as Area Agency on Aging)
Signature:
Jonathan Lavin, Chief Executive Officer Date
NOTE: The attached Conditions of Award comply with Federal and State regulations and are an
integral component of this Notification of Grant Award.
Evanston, IL 60201
2100 Ridge Avenue
City of Evanston
NOTIFICATION OF GRANT AWARD
AgeOptions - (Illinois Department on Aging - PSA 13)
Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans
Act and under the State of Illinois General Revenue Funds
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For City Council meeting of October 8, 2018 Item A21
Resolution 76-R-18: Ombudsman Grant Award Acceptance
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation & Community
Services
Karen Hawk, Assistant Director Community Services
Subject: Resolution 76-R-18, Accepting a Grant Award for the Long Term Care
Ombudsman Program
Date: October 8, 2018
Recommended Action:
Staff recommends City Council adoption of Resolution 76-R-18 authorizing the City
Manager to sign notification of grant awards to fund and operate the Long Term Care
Ombudsman Program for the City of Evanston.
Funding Source:
This is a reimbursement program in which the total amount of reimbursement the City
will receive is solely dependent upon the amount of funding utilized from the total
budget. The overall program has a budget of $177,225 in Business Unit 100.30.3055
which covers all operational expenses. The maximum reimbursement amount by
AgeOptions is $55,399 for the period October 1, 2018 – September 30, 2019.
Livability Benefits:
Equity and Empowerment: Support quality human service programs
Education, Arts and Community: Support older adults as they age in the community
Summary:
The City of Evanston applied for and received funding for the Long Term Care
Ombudsman program through Age Options. As part of the nationwide network, Age
Options is authorized by the federal Older Americans Act and the Illinois Department on
Aging as the Planning and Service Area for the 30 townships surrounding Chicago. The
Older Americans Act Title III-B Ombudsman grant funds the Long Term Care
Ombudsman Program, which provides advocacy for residents who live in long term care
facilities as well as community-wide programs and consultations for individuals
requesting information regarding long term care. This grant covers a portion of the Long
Memorandum
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Term Care Ombudsman salary, travel and supplies, postage, telephone and training
material costs.
Attachments
Resolution 76-R-18
Notification of Grant Award
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9/28/2018
76-R-18
A RESOLUTION
Authorizing the City Manager to Sign Notifications of Grant Awards
To Fund and Operate the City of Evanston Long Term Care
Ombudsman Program
WHEREAS, the City of Evanston has made it a priority advocate for
residents of long term care facilities; and
WHEREAS, the Parks, Recreation and Community Services Department
(the “Department”) and Levy Senior Center strives to provide advocacy, as well as
community education and consultations services for residents regarding long term care;
and
WHEREAS, the Department applied to Department on Aging through the
Area Agency on Aging, AgeOptions; and
WHEREAS, the Department received a grant award, worth fifty five
thousand three hundred ninety-nine dollars ($55,399), to operate the Long Term Care
Ombudsman Program; and
WHEREAS, the grant award will allow residents of long term care facilities
to receive advocacy services as well as community residents to receive education and
consultation regarding longer term care; and
WHEREAS, the Department plans to operate the Long Term Care
Ombudsman Program in the City of Evanston.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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76-R-18
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to sign, and the City
Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of
Grant Awards attached hereto as Exhibit A, incorporated herein by reference.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Grant Awards as he may determine to be in
the best interests of the City.
SECTION 4: This Resolution 76-R-18 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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76-R-18
EXHIBIT A
Illinois Department on Aging (AgeOptions)
Notification of Grant Award
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GRANTEE NAME, ADDRESS
City of Evanston Project ID:B3 OMB
Date:9/26/2018
Type of Grant:T3B0 Ombudsman
Approved Costs for Project Period Project Period:10/1/2018
a. Personnel/Fringe $151,325 To:9/30/2019
b. Travel of Persons $5,000
c. Equipment & Supplies
d. Other $20,900 Sub Areas:
e. Food-Nutrition Only
f. Delivery-Nutrition Only
g. Total $177,225
Computation of Grant Award
1. Total Cost $177,225 10. Original Obligation:$55,399
2. Less Anticipated Revision 1:$0
Project Income $0 Revision 2:$0
3. Net Cost (estimated)$177,225
4. Nonfederal Share $121,826 11. Share of Net Cost
a. Local Cash $107,426 a. NonFederal Share 68.74%
b. Local Inkind $14,400 b. Local Cash Share 60.62%
5. Area Agency Share $13,890 c. Federal/State Share 31.26%
6. Long Term Provider Fund Share $9,849
7. General Revenue Fund $31,660 10. Application for Funds
8. New Obligation Awarded $55,399 Date:8/31/2018
The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the
grantee provided all conditions are met.
Grantee - I have read all the conditions of this award, and agree to fully comply with all such condtions.
Name and Title Date
Signature
AgeOptions (also referred to as Area Agency on Aging)
Signature:
Jonathan Lavin, Chief Executive Officer Date
NOTE: The attached Conditions of Award comply with Federal and State regulations and are an
integral component of this Notification of Grant Award.
EVANSTON,IL 60201
2100 RIDGE AVENUE
City of Evanston
NOTIFICATION OF GRANT AWARD
AgeOptions - (Illinois Department on Aging - PSA 13)
Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans
Act and under the State of Illinois General Revenue Funds
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For City Council Meeting of October 8, 2018 Item A22
Resolution 78-R-18, United States Postal Service Parking Lease
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Director Administrative Services
Jill Velan, Parking Manager
Subject: Resolution 78-R-18, United States Postal Service Parking Lease
Date: October 4, 2018
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a lease
renewal with the United States Postal Service (USPS) Facilities Real Estate Division
(7029 Albert Pick Road, Greensboro, N.C., 27498-1103) for the parking of Fifty-Four
(54) Postal Service vehicles in the City of Evanston’s Parking Garage at 1800 Maple
Street. Projected total revenue for the period from 11/1/2018 – 10/31/2020 is $142,560.
Livability Benefits:
Economy and Jobs: Develop work force.
Summary:
The City currently leases 77 parking spaces to USPS at 1800 Maple Avenue and the
lease will expire October 31, 2018. USPS wishes to continue leasing 54 parking spaces
through October 31, 2020 at a rate of $71,280.00 a year. Payment will be made in equal
installments at the end of each calendar month.
Attachments:
Resolution 78-R-18 with lease
Memorandum
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10/02/2018
10/03/2018
78-R-18
A RESOLUTION
Authorizing the City Manager to Enter Into a Lease Agreement
with the United States Postal Service for Parking in the City Parking
Garage Located at 1800 Maple Avenue
WHEREAS, the City of Evanston (“City”) owns a parking garage located at
1800 Maple Avenue; and
WHEREAS, the City currently leases 77 parking spaces to the United
States Postal Service (“USPS”) at 1800 Maple Avenue and the lease will expire on
October 31, 2018; and
WHEREAS, the USPS wishes to continue leasing 54 parking spaces
through October 31, 2020; and
WHEREAS, the City Council of the City of Evanston has determined that
the best interests of the City would be served by the continued leasing of said parking
to, and executing of leases with, the USPS; and
WHEREAS, pursuant to Section 1-17-4-1 of the Evanston City Code of 2012,
as amended, the City Council may authorize by resolution leases of parking,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: The City Manager is hereby authorized and directed to sign,
and the City Clerk hereby authorized and directed to attest on behalf of the City, a lease
between the City and the USPS for parking in the City Parking Garage, 1800 Maple
Avenue, attached hereto as Exhibit A and incorporated herein by reference.
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78-R-18
~2~
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions of said leases as he may determine to be
in the best interests of the City.
SECTION 3: This Resolution shall be in full force and effect from and
after its adoption.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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78-R-18
~3~
EXHIBIT A
USPS Lease Agreement for parking in the
City Parking Garage – 1800 Maple Avenue
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Ground Lease
EVANSTON - CITY PARKING GARAGE (162622-003)
1800 Maple Street, EVANSTON, IL 60201-9998
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Ground Lease
Facility Name/Location
In consideration of the mutual promises set forth and for other good and valuable consideration, the sufficiency of which
is hereby acknowledged, the parties covenant and agree as follows:
1. The Landlord hereby leases to the Postal Service and the Postal Service leases from the Landlord the following
premises, hereinafter legally described in paragraph 7, in accordance with the terms and conditions described herein
and contained in the ‘General Conditions to USPS Ground Lease,’ attached hereto and made a part hereof:
Total Site Area:
3. TO HAVE AND TO HOLD the said premises with their appurtenances for the following term:
County: Cook
Lease: QL0000531534
1
FIXED TERM: The term becomes effective November 01, 2018 with an expiration date of October 31, 2020, for a total
of 2 Years.
2. RENTAL: The Postal Service will pay the Landlord an annual rental of: $71,280.00 (Seventy One Thousand Two
Hundred Eighty and 00/100 Dollars) payable in equal installments at the end of each calendar month. Rent for a part
of a month will be prorated.
EVANSTON - CITY PARKING GARAGE (162622-003)
1800 Maple Street, EVANSTON, IL 60201-9998
Rent checks shall be payable to:
CITY OF EVANSTON
ATTN: JILL VELAN
PARKING MANAGER
2100 RIDGE AVE
EVANSTON, IL 60201-2798
This Lease made and entered into by and between CITY OF EVANSTON hereinafter called the Landlord, and the
United States Postal Service, hereinafter called the Postal Service:
February 2004
16,200.00 Sq. Ft.
54 DEDICATED USPS PARKING SPACES FOR POSTAL VEHICLES (44 SPACES ON THE 1ST FLOOR & 10
SPACES ON THE 5TH FLOOR PARKING GARAGE)
(300/sqft per space)
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Ground Lease
4.
5. TERMINATION:
6.OTHER PROVISIONS: The following additional provisions, modifications, riders, layouts, and/or forms were agreed
upon prior to execution and made a part hereof:
7. LEGAL DESCRIPTION:
2
None, except as specified elsewhere in this Lease.
RENEWAL OPTIONS: None
February 2004
MAPLE AVENUE PARKING GARAGE LOCATED AT 1800 MAPLE AVENUE, EVANSTON, IL 60201, COOK
COUNTY.
Landlord shall be responsible for maintenance of the demised premises.
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Ground Lease
EXECUTED BY LANDLORD this ________ day of _______________________, ______.
GOVERNMENTAL ENTITY
By executing this Lease, Landlord certifies that Landlord is not a USPS employee or contract employee (or an immediate family member of either), or
a business organization substantially owned or controlled by a USPS employee or contract employee (or an immediate family member of either).
Name of Governmental Entity: _____________________________________________________________
__________________________________ _____________________________________
__________________________________ _____________________________________
Landlord’s Address: ____________________________________________________________________________________
____________________________________________________________________________________
Landlord’s Telephone Number(s): ___________________________ __________________________________
Federal Tax Identification No.:______________________________________
_________________________________________ _________________________________________
Witness Witness
a.Where the Landlord is a governmental entity or other municipal entity, the Lease must be accompanied by documentary evidence affirming the
authority of the signatory(ies) to execute the Lease to bind the governmental entity or municipal entity for which he (or they) purports to act.
b.Any notice to Landlord provided under this Lease or under any law or regulation must be in writing and submitted to Landlord at the address
specified above, or at an address that Landlord has otherwise appropriately directed in writing. Any notice to the Postal Service provided under
this Lease or under any law or regulation must be in writing and submitted to “Contracting Officer, U.S. Postal Service” at the address specified
below, or at an address that the Postal Service has otherwise directed in writing.
ACCEPTANCE BY THE POSTAL SERVICE
Date: _______________
__________________________________ ____________________________________
Contracting Officer Signature of Contracting Officer
_______________________________________________________________________________
Address of Contracting Officer
Signature Page Grdlease Gvt. Entity (April 2009)
EVANSTON, IL 60201-2790
XX-XXX5870
Name & Title:
Name & Title:
Name & Title:
Name & Title: City Manager
FACILITIES REAL ESTATE PO BOX 27497, GREENSBORO, NC 27498-1103
CITY MANAGER 2100 RIDGE AVE
Esther M Tinort
3
CIty of Evanston
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General Conditions to USPS Ground Lease
groundgc (Oct 2009) GC-1
1. CHOICE OF LAW
This Lease shall be governed by federal law.
2. RECORDING
Not Required
3. MORTGAGEE'S AGREEMENT
If there is now or will be a mortgage on the property which is or will be recorded prior to the recording of the Lease, the Landlord must notify the
contracting officer of the facts concerning such mortgage and, unless in his sole discretion the contracting officer waives the requirement, the Landlord
must furnish a Mortgagee's Agreement, which will consent to this Lease and shall provide that, in the event of foreclosure, mortgagee, successors,
and assigns shall cause such foreclosures to be subject to the Lease.
4. ASSIGNMENTS
a. The terms and provisions of this Lease and the conditions herein are binding on the Landlord and the Postal Service, and all heirs, executors,
administrators, successors, and assigns.
b. If this contract provides for payments aggregating $10,000 or more, claims for monies due or to become due from the Postal Service under it may
be assigned to a bank, trust company, or other financing institution, including any federal lending agency, and may thereafter be further assigned and
reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party,
except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract.
No assignment or reassignment will be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or
reassignment, together with a true copy of the instrument of assignment, is filed with:
1. the contracting officer; and
2. the surety or sureties upon any bond.
c. Assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination
of the contract for default at the option of the Postal Service.
d. Nothing contained herein shall be construed so as to prohibit transfer of ownership of the demised premises, provided that:
1. such transfer is subject to this Lease agreement;
2. both the original Landlord and the successor Landlord execute the standard Certificate of Transfer of Title to Leased Property and Lease
Assignment and Assumption form to be provided by the USPS Contracting Officer.
5. APPLICABLE CODES AND ORDINANCES
The Landlord, as part of the rental consideration, agrees to comply with all codes and ordinances applicable to the ownership and operation of the
parcel on which the premises are situated and to obtain all necessary permits and related items at no cost to the Postal Service. When the Postal
Service or one of its contractors (other than the Landlord) is performing work at the premises, the Postal Service will be responsible for obtaining all
necessary and applicable permits, related items, and associated costs.
6. SUBLEASE
The Postal Service may sublet all or any part of the premises or assign this lease but shall not be relieved from any obligation under this lease by
reason of any subletting or assignment.
7. ALTERATIONS
The Postal Service shall have the right to make alterations, attach fixtures and erect additions, structures or signs in or upon the premises hereby
leased (provided such alterations, additions, structures, or signs shall not be detrimental to or inconsistent with the rights granted to other tenants on
the property on which said premises are located); which fixtures, additions or structures so placed in, upon or attached to the said premises shall be
and remain the property of the Postal Service and may be removed or otherwise disposed of by the Postal Service.
8. CLAIMS AND DISPUTES
a. This contract is subject to the Contract Disputes Act of 1978 (41 U.S.C. 601-613) ("the Act").
b. Except as provided in the Act, all disputes arising under or relating to this contract must be resolved under this clause.
c. "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the
payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract.
However, a written demand or written assertion by the Landlord seeking the payment of money exceeding $100,000 is not a claim under the Act until
certified as required by subparagraph d below. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a
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General Conditions to USPS Ground Lease
groundgc (Oct 2009) GC-2
claim under the Act. The submission may be converted to a claim under the Act by complying with the submission and certification requirements of
this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.
d. A claim by the Landlord must be made in writing and submitted to the contracting officer for a written decision. A claim by the Postal Service
against the Landlord is subject to a written decision by the contracting officer. For Landlord claims exceeding $100,000, the Landlord must submit
with the claim the following certification:
“I certify that the claim is made in good faith, that the supporting data are accurate and complete to the best of my knowledge and belief, that
the amount requested accurately reflects the contract adjustment for which the Landlord believes the Postal Service is liable, and that I am
duly authorized to certify the claim on behalf of the Landlord.”
The certification may be executed by any person duly authorized to bind the Landlord with respect to the claim.
e. For Landlord claims of $100,000 or less, the contracting officer must, if requested in writing by the Landlord, render a decision within 60 days of the
request. For Landlord-certified claims over $100,000, the contracting officer must, within 60 days, decide the claim or notify the Landlord of the date
by which the decision will be made.
f. The contracting officer's decision is final unless the Landlord appeals or files a suit as provided in the Act.
g. When a claim is submitted by or against a Landlord, the parties by mutual consent may agree to use an alternative dispute resolution (ADR)
process to assist in resolving the claim. A certification as described in subparagraph d of this clause must be provided for any claim, regardless of
dollar amount, before ADR is used.
h. The Postal Service will pay interest on the amount found due and unpaid from:
1. the date the contracting officer receives the claim (properly certified if required); or
2. the date payment otherwise would be due, if that date is later, until the date of payment.
i. Simple interest on claims will be paid at a rate determined in accordance with the Act.
j. The Landlord must proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action
arising under the contract, and comply with any decision of the contracting officer.
9. HAZARDOUS/TOXIC CONDITIONS CLAUSE
"Asbestos containing building material" (ACBM) means any material containing more than 1% asbestos as determined by using the method specified
in 40 CFR Part 763, Subpart E, Appendix E. "Friable asbestos material" means any ACBM that when dry, can be crumbled, pulverized, or reduced to
powder by hand pressure.
The Landlord must identify and disclose the presence, location and quantity of all ACBM or presumed asbestos containing material (PACM) which
includes all thermal system insulation, sprayed on and troweled on surfacing materials, and asphalt and vinyl flooring material unless such material
has been tested and identified as non-ACBM. The Landlord agrees to disclose any information concerning the presence of lead-based paint, radon
above 4 pCi/L, and lead piping or solder in drinking water systems in the building, to the Postal Service.
Sites cannot have any contaminated soil or water above applicable federal, state or local action levels or undisclosed underground storage tanks.
Unless due to the act or negligence of the Postal Service, if contaminated soil, water, underground storage tanks or piping or friable asbestos material
or any other hazardous/toxic materials or substances as defined by applicable Local, State or Federal law are subsequently identified on the
premises, the Landlord agrees to remove such materials or substances upon notification by the U. S. Postal Service at Landlord's sole cost and
expense in accordance with EPA and/or State guidelines. If ACBM is subsequently found which reasonably should have been determined, identified,
or known to the Landlord, the Landlord agrees to conduct, at Landlord’s sole expense, an asbestos survey pursuant to the standards of the Asbestos
Hazard Emergency Response Act (AHERA), establish an Operations and Maintenance (O&M) plan for asbestos management, and provide the survey
report and plan to the Postal Service. If the Landlord fails to remove any friable asbestos or hazardous/toxic materials or substances, or fails to
complete an AHERA asbestos survey and O&M plan, the Postal Service has the right to accomplish the work and deduct the cost plus administrative
costs, from future rent payments or recover these costs from Landlord by other means, or may, at its sole option, cancel this Lease. In addition, the
Postal Service may proportionally abate the rent for any period the premises, or any part thereof, are determined by the Postal Service to have been
rendered unavailable to it by reason of such condition.
The Landlord hereby indemnifies and holds harmless the Postal Service and its officers, agents, representatives, and employees from all claims, loss,
damage, actions, causes of action, expense, fees and/or liability resulting from, brought for, or on account of any violation of this clause.
The remainder of this clause applies if this Lease is for premises not previously occupied by the Postal Service.
By execution of this Lease the Landlord certifies:
a. the property and improvements are free of all contamination from petroleum products or any hazardous/toxic or unhealthy materials or
substances, including friable asbestos materials, as defined by applicable State or Federal law;
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General Conditions to USPS Ground Lease
groundgc (Oct 2009) GC-3
b. there are no undisclosed underground storage tanks or associated piping, ACBM, radon, lead-based paint, or lead piping or solder in drinking
water systems, on the property; and
c. it has not received, nor is it aware of, any notification or other communication from any governmental or regulatory entity concerning any
environmental condition, or violation or potential violation of any local, state, or federal environmental statute or regulation, existing at or adjacent to
the property.
10. FACILITIES NONDISCRIMINATION
a. By executing this Lease, the Landlord certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of
its establishments, and that it does not and will not permit its employees to perform services at any location under its control where segregated
facilities are maintained.
b. The Landlord will insert this clause in all contracts or purchase orders under this Lease unless exempted by Secretary of Labor rules, regulations,
or orders issued under Executive Order 11246.
11. CLAUSES REQUIRED TO IMPLEMENT POLICIES, STATUTES, OR EXECUTIVE ORDERS
The following clauses are incorporated in this Lease by reference. The text of incorporated terms may be found in the Postal Service’s Supplying
Principles and Practices, accessible at www.usps.com/publications.
Clause 1-1, Privacy Protection (July 2007)
Clause 1-5, Gratuities or Gifts (March 2006)
Clause 1-6, Contingent Fees (March 2006)
Clause 4-2, Contract Terms and Conditions Required to Implement Policies, Statues or Executive Orders (July 2009)
Clause 9-3, Davis-Bacon Act (March 2006)1
Clause 9-7, Equal Opportunity (March 2006)2
Clause 9-13, Affirmative Action for Handicapped Workers (March 2006)3
Clause 9-14, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (March 2006)4
Clause B-25, Advertising of Contract Awards (March 2006)
Note: For purposes of applying the above standard clauses to this Lease, the terms “supplier,” “contractor,” and “lessor” are synonymous with
“Landlord,” and the term “contract” is synonymous with “Lease.”
1 For premises with net interior space in excess of 6,500 SF and involving construction work over $2,000. 2 For leases aggregating payments of $10,000 or more. 3 For leases aggregating payments of $10,000 or more. 4 For leases aggregating payments of $25,000 or more.
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Facility Name: EVANSTON-CITY PARKING GARAGE
Fin/Sub No: 162622-003
Address: 1800 Maple Street
City, ST, ZIP: EVANSTON, IL 60201-9998
Effective March 1, 2014 Appendix A_Conflict of Interest Certification
Real Estate Conflict of Interest Certification
To avoid actual or apparent conflicts of interest, the United States Postal Service (“Postal Service”)
requires the following certification from you as a potential Landlord/Supplier/Contractor to the Postal
Service. Please check all that apply in item A below. Further, please understand that the Postal Service
will be relying on the accuracy of the statements made by you in this certification in determining whether
to proceed with any possible transaction with you.
I, _____________________________________ hereby certify to the Postal Service as follows:
[PRINT: name of potential Landlord/Supplier/Contractor]
A. (Check all that apply) I am:
(i) ____ A Postal Service employee;
(ii) _____ The spouse of a Postal Service employee;
(iii) _____ A family member of a Postal Service employee; (Relationship) _________________
(iv) _____ An individual residing in the same household as a Postal Service employee;
(v) ____ I am one of the individuals listed in (i) through (iv) above AND a controlling shareholder
or owner of a business organization leasing space or intending to lease space to the Postal
Service; OR
(vi) _____ None of the above.
B. (Complete as applicable):
i. I have the following job with the Postal Service(Title) ___________________________
(Location)__________________________________
ii. My Spouse who works for the Postal Service holds the following job:
(Title) ___________________________ (Location)__________________________________
iii. My family member who works for the Postal Service holds the following job:
(Title) ___________________________ (Location)__________________________________
iv. My household member who works for the Postal Service holds the following job:
(Title) ___________________________ (Location)__________________________________
C. If you have checked “none of the above” and during the lease term or any renewal term, you do
fall into any of the categories listed in A (i) through (v) above, you shall notify the Postal Service
Contracting Officer in writing within 30 days of the date you fall into any of the such categories
and shall include an explanation of which of the above categories now applies.
D. The person signing this certification has full power of authority to bind the potential Landlord/
Supplier/Contractor named above.
Executed this _____ day of ________, 20___ by
BY:___________________________________
[Insert Signature]
BY:___________________________________
[PRINT: name of entity or person]
Title:__________________________________
[Insert title]
[INTERNAL USE ONLY: TM / RES: 1) If A(vi) ‘none of the above’ is selected, stop, file form with the lease. 2) If
other items are selected, submit form to Ethics.help@usps.gov. File form and Ethics determination with the lease.]
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Form W-9
(Rev. December 2014)
Department of the Treasury Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Give Form to the
requester. Do not
send to the IRS.Print or type See Specific Instructions on page 2.1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification; check only one of the following seven boxes:
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ▶
Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for
the tax classification of the single-member owner.
Other (see instructions) ▶
4 Exemptions (codes apply only to certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.)
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN on page 3.
Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for
guidelines on whose number to enter.
Social security number
––
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and
generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
instructions on page 3.
Sign Here Signature of
U.S. person ▶Date ▶
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future developments. Information about developments affecting Form W-9 (such
as legislation enacted after we release it) is at www.irs.gov/fw9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information
return with the IRS must obtain your correct taxpayer identification number (TIN)
which may be your social security number (SSN), individual taxpayer identification
number (ITIN), adoption taxpayer identification number (ATIN), or employer
identification number (EIN), to report on an information return the amount paid to
you, or other amount reportable on an information return. Examples of information
returns include, but are not limited to, the following:
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by
brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T
(tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident alien), to
provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might be subject
to backup withholding. See What is backup withholding? on page 2.
By signing the filled-out form, you:
1. Certify that the TIN you are giving is correct (or you are waiting for a number
to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt payee. If
applicable, you are also certifying that as a U.S. person, your allocable share of
any partnership income from a U.S. trade or business is not subject to the
withholding tax on foreign partners' share of effectively connected income, and
4. Certify that FATCA code(s) entered on this form (if any) indicating that you are
exempt from the FATCA reporting, is correct. See What is FATCA reporting? on
page 2 for further information.
Cat. No. 10231X Form W-9 (Rev. 12-2014)374 of 681
Form W-9 (Rev. 12-2014)Page 2
Note. If you are a U.S. person and a requester gives you a form other than Form
W-9 to request your TIN, you must use the requester’s form if it is substantially
similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are considered a U.S.
person if you are:
• An individual who is a U.S. citizen or U.S. resident alien;
• A partnership, corporation, company, or association created or organized in the
United States or under the laws of the United States;
• An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301.7701-7).
Special rules for partnerships. Partnerships that conduct a trade or business in
the United States are generally required to pay a withholding tax under section
1446 on any foreign partners’ share of effectively connected taxable income from
such business. Further, in certain cases where a Form W-9 has not been received,
the rules under section 1446 require a partnership to presume that a partner is a
foreign person, and pay the section 1446 withholding tax. Therefore, if you are a
U.S. person that is a partner in a partnership conducting a trade or business in the
United States, provide Form W-9 to the partnership to establish your U.S. status
and avoid section 1446 withholding on your share of partnership income.
In the cases below, the following person must give Form W-9 to the partnership
for purposes of establishing its U.S. status and avoiding withholding on its
allocable share of net income from the partnership conducting a trade or business
in the United States:
• In the case of a disregarded entity with a U.S. owner, the U.S. owner of the
disregarded entity and not the entity;
• In the case of a grantor trust with a U.S. grantor or other U.S. owner, generally,
the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and
• In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a
grantor trust) and not the beneficiaries of the trust.
Foreign person. If you are a foreign person or the U.S. branch of a foreign bank
that has elected to be treated as a U.S. person, do not use Form W-9. Instead, use
the appropriate Form W-8 or Form 8233 (see Publication 515, Withholding of Tax
on Nonresident Aliens and Foreign Entities).
Nonresident alien who becomes a resident alien. Generally, only a nonresident
alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on
certain types of income. However, most tax treaties contain a provision known as
a “saving clause.” Exceptions specified in the saving clause may permit an
exemption from tax to continue for certain types of income even after the payee
has otherwise become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an exception contained in the
saving clause of a tax treaty to claim an exemption from U.S. tax on certain types
of income, you must attach a statement to Form W-9 that specifies the following
five items:
1. The treaty country. Generally, this must be the same treaty under which you
claimed exemption from tax as a nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that contains the saving
clause and its exceptions.
4. The type and amount of income that qualifies for the exemption from tax.
5. Sufficient facts to justify the exemption from tax under the terms of the treaty
article.
Example. Article 20 of the U.S.-China income tax treaty allows an exemption
from tax for scholarship income received by a Chinese student temporarily present
in the United States. Under U.S. law, this student will become a resident alien for
tax purposes if his or her stay in the United States exceeds 5 calendar years.
However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30,
1984) allows the provisions of Article 20 to continue to apply even after the
Chinese student becomes a resident alien of the United States. A Chinese student
who qualifies for this exception (under paragraph 2 of the first protocol) and is
relying on this exception to claim an exemption from tax on his or her scholarship
or fellowship income would attach to Form W-9 a statement that includes the
information described above to support that exemption.
If you are a nonresident alien or a foreign entity, give the requester the
appropriate completed Form W-8 or Form 8233.
Backup Withholding
What is backup withholding? Persons making certain payments to you must
under certain conditions withhold and pay to the IRS 28% of such payments. This
is called “backup withholding.” Payments that may be subject to backup
withholding include interest, tax-exempt interest, dividends, broker and barter
exchange transactions, rents, royalties, nonemployee pay, payments made in
settlement of payment card and third party network transactions, and certain
payments from fishing boat operators. Real estate transactions are not subject to
backup withholding.
You will not be subject to backup withholding on payments you receive if you
give the requester your correct TIN, make the proper certifications, and report all
your taxable interest and dividends on your tax return.
Payments you receive will be subject to backup withholding if:
1. You do not furnish your TIN to the requester,
2. You do not certify your TIN when required (see the Part II instructions on page
3 for details),
3. The IRS tells the requester that you furnished an incorrect TIN,
4. The IRS tells you that you are subject to backup withholding because you did
not report all your interest and dividends on your tax return (for reportable interest
and dividends only), or
5. You do not certify to the requester that you are not subject to backup
withholding under 4 above (for reportable interest and dividend accounts opened
after 1983 only).
Certain payees and payments are exempt from backup withholding. See Exempt
payee code on page 3 and the separate Instructions for the Requester of Form
W-9 for more information.
Also see Special rules for partnerships above.
What is FATCA reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign
financial institution to report all United States account holders that are specified
United States persons. Certain payees are exempt from FATCA reporting. See
Exemption from FATCA reporting code on page 3 and the Instructions for the
Requester of Form W-9 for more information.
Updating Your Information
You must provide updated information to any person to whom you claimed to be
an exempt payee if you are no longer an exempt payee and anticipate receiving
reportable payments in the future from this person. For example, you may need to
provide updated information if you are a C corporation that elects to be an S
corporation, or if you no longer are tax exempt. In addition, you must furnish a new
Form W-9 if the name or TIN changes for the account; for example, if the grantor
of a grantor trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are
subject to a penalty of $50 for each such failure unless your failure is due to
reasonable cause and not to willful neglect.
Civil penalty for false information with respect to withholding. If you make a
false statement with no reasonable basis that results in no backup withholding,
you are subject to a $500 penalty.
Criminal penalty for falsifying information. Willfully falsifying certifications or
affirmations may subject you to criminal penalties including fines and/or
imprisonment.
Misuse of TINs. If the requester discloses or uses TINs in violation of federal law,
the requester may be subject to civil and criminal penalties.
Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line blank. The
name should match the name on your tax return.
If this Form W-9 is for a joint account, list first, and then circle, the name of the
person or entity whose number you entered in Part I of Form W-9.
a. Individual. Generally, enter the name shown on your tax return. If you have
changed your last name without informing the Social Security Administration (SSA)
of the name change, enter your first name, the last name as shown on your social
security card, and your new last name.
Note. ITIN applicant: Enter your individual name as it was entered on your Form
W-7 application, line 1a. This should also be the same as the name you entered on
the Form 1040/1040A/1040EZ you filed with your application.
b. Sole proprietor or single-member LLC. Enter your individual name as
shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade,
or “doing business as” (DBA) name on line 2.
c. Partnership, LLC that is not a single-member LLC, C Corporation, or S
Corporation. Enter the entity's name as shown on the entity's tax return on line 1
and any business, trade, or DBA name on line 2.
d. Other entities. Enter your name as shown on required U.S. federal tax
documents on line 1. This name should match the name shown on the charter or
other legal document creating the entity. You may enter any business, trade, or
DBA name on line 2.
e. Disregarded entity. For U.S. federal tax purposes, an entity that is
disregarded as an entity separate from its owner is treated as a “disregarded
entity.” See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on
line 1. The name of the entity entered on line 1 should never be a disregarded
entity. The name on line 1 should be the name shown on the income tax return on
which the income should be reported. For example, if a foreign LLC that is treated
as a disregarded entity for U.S. federal tax purposes has a single owner that is a
U.S. person, the U.S. owner's name is required to be provided on line 1. If the
direct owner of the entity is also a disregarded entity, enter the first owner that is
not disregarded for federal tax purposes. Enter the disregarded entity's name on
line 2, “Business name/disregarded entity name.” If the owner of the disregarded
entity is a foreign person, the owner must complete an appropriate Form W-8
instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN.
375 of 681
Form W-9 (Rev. 12-2014)Page 3
Line 2
If you have a business name, trade name, DBA name, or disregarded entity name,
you may enter it on line 2.
Line 3
Check the appropriate box in line 3 for the U.S. federal tax classification of the
person whose name is entered on line 1. Check only one box in line 3.
Limited Liability Company (LLC). If the name on line 1 is an LLC treated as a
partnership for U.S. federal tax purposes, check the “Limited Liability Company”
box and enter “P” in the space provided. If the LLC has filed Form 8832 or 2553 to
be taxed as a corporation, check the “Limited Liability Company” box and in the
space provided enter “C” for C corporation or “S” for S corporation. If it is a
single-member LLC that is a disregarded entity, do not check the “Limited Liability
Company” box; instead check the first box in line 3 “Individual/sole proprietor or
single-member LLC.”
Line 4, Exemptions
If you are exempt from backup withholding and/or FATCA reporting, enter in the
appropriate space in line 4 any code(s) that may apply to you.
Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from backup
withholding.
• Except as provided below, corporations are exempt from backup withholding
for certain payments, including interest and dividends.
• Corporations are not exempt from backup withholding for payments made in
settlement of payment card or third party network transactions.
• Corporations are not exempt from backup withholding with respect to attorneys'
fees or gross proceeds paid to attorneys, and corporations that provide medical or
health care services are not exempt with respect to payments reportable on Form
1099-MISC.
The following codes identify payees that are exempt from backup withholding.
Enter the appropriate code in the space in line 4.
1—An organization exempt from tax under section 501(a), any IRA, or a
custodial account under section 403(b)(7) if the account satisfies the requirements
of section 401(f)(2)
2—The United States or any of its agencies or instrumentalities
3—A state, the District of Columbia, a U.S. commonwealth or possession, or
any of their political subdivisions or instrumentalities
4—A foreign government or any of its political subdivisions, agencies, or
instrumentalities
5—A corporation
6—A dealer in securities or commodities required to register in the United
States, the District of Columbia, or a U.S. commonwealth or possession
7—A futures commission merchant registered with the Commodity Futures
Trading Commission
8—A real estate investment trust
9—An entity registered at all times during the tax year under the Investment
Company Act of 1940
10—A common trust fund operated by a bank under section 584(a)
11—A financial institution
12—A middleman known in the investment community as a nominee or
custodian
13—A trust exempt from tax under section 664 or described in section 4947
The following chart shows types of payments that may be exempt from backup
withholding. The chart applies to the exempt payees listed above, 1 through 13.
IF the payment is for . . .THEN the payment is exempt for . . .
Interest and dividend payments All exempt payees except
for 7
Broker transactions Exempt payees 1 through 4 and 6
through 11 and all C corporations. S
corporations must not enter an exempt
payee code because they are exempt
only for sales of noncovered securities
acquired prior to 2012.
Barter exchange transactions and
patronage dividends
Exempt payees 1 through 4
Payments over $600 required to be
reported and direct sales over $5,0001 Generally, exempt payees
1 through 52
Payments made in settlement of
payment card or third party network
transactions
Exempt payees 1 through 4
1 See Form 1099-MISC, Miscellaneous Income, and its instructions.
2 However, the following payments made to a corporation and reportable on Form
1099-MISC are not exempt from backup withholding: medical and health care
payments, attorneys' fees, gross proceeds paid to an attorney reportable under
section 6045(f), and payments for services paid by a federal executive agency.
Exemption from FATCA reporting code. The following codes identify payees
that are exempt from reporting under FATCA. These codes apply to persons
submitting this form for accounts maintained outside of the United States by
certain foreign financial institutions. Therefore, if you are only submitting this form
for an account you hold in the United States, you may leave this field blank.
Consult with the person requesting this form if you are uncertain if the financial
institution is subject to these requirements. A requester may indicate that a code is
not required by providing you with a Form W-9 with “Not Applicable” (or any
similar indication) written or printed on the line for a FATCA exemption code.
A—An organization exempt from tax under section 501(a) or any individual
retirement plan as defined in section 7701(a)(37)
B—The United States or any of its agencies or instrumentalities
C—A state, the District of Columbia, a U.S. commonwealth or possession, or
any of their political subdivisions or instrumentalities
D—A corporation the stock of which is regularly traded on one or more
established securities markets, as described in Regulations section
1.1472-1(c)(1)(i)
E—A corporation that is a member of the same expanded affiliated group as a
corporation described in Regulations section 1.1472-1(c)(1)(i)
F—A dealer in securities, commodities, or derivative financial instruments
(including notional principal contracts, futures, forwards, and options) that is
registered as such under the laws of the United States or any state
G—A real estate investment trust
H—A regulated investment company as defined in section 851 or an entity
registered at all times during the tax year under the Investment Company Act of
1940
I—A common trust fund as defined in section 584(a)
J—A bank as defined in section 581
K—A broker
L—A trust exempt from tax under section 664 or described in section 4947(a)(1)
M—A tax exempt trust under a section 403(b) plan or section 457(g) plan
Note. You may wish to consult with the financial institution requesting this form to
determine whether the FATCA code and/or exempt payee code should be
completed.
Line 5
Enter your address (number, street, and apartment or suite number). This is where
the requester of this Form W-9 will mail your information returns.
Line 6
Enter your city, state, and ZIP code.
Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you are a resident alien and you do not
have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer
identification number (ITIN). Enter it in the social security number box. If you do not
have an ITIN, see How to get a TIN below.
If you are a sole proprietor and you have an EIN, you may enter either your SSN
or EIN. However, the IRS prefers that you use your SSN.
If you are a single-member LLC that is disregarded as an entity separate from its
owner (see Limited Liability Company (LLC) on this page), enter the owner’s SSN
(or EIN, if the owner has one). Do not enter the disregarded entity’s EIN. If the LLC
is classified as a corporation or partnership, enter the entity’s EIN.
Note. See the chart on page 4 for further clarification of name and TIN
combinations.
How to get a TIN. If you do not have a TIN, apply for one immediately. To apply
for an SSN, get Form SS-5, Application for a Social Security Card, from your local
SSA office or get this form online at www.ssa.gov. You may also get this form by
calling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer
Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer
Identification Number, to apply for an EIN. You can apply for an EIN online by
accessing the IRS website at www.irs.gov/businesses and clicking on Employer
Identification Number (EIN) under Starting a Business. You can get Forms W-7 and
SS-4 from the IRS by visiting IRS.gov or by calling 1-800-TAX-FORM
(1-800-829-3676).
If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN
and write “Applied For” in the space for the TIN, sign and date the form, and give it
to the requester. For interest and dividend payments, and certain payments made
with respect to readily tradable instruments, generally you will have 60 days to get
a TIN and give it to the requester before you are subject to backup withholding on
payments. The 60-day rule does not apply to other types of payments. You will be
subject to backup withholding on all such payments until you provide your TIN to
the requester.
Note. Entering “Applied For” means that you have already applied for a TIN or that
you intend to apply for one soon.
Caution: A disregarded U.S. entity that has a foreign owner must use the
appropriate Form W-8.376 of 681
Form W-9 (Rev. 12-2014)Page 4
Part II. Certification
To establish to the withholding agent that you are a U.S. person, or resident alien,
sign Form W-9. You may be requested to sign by the withholding agent even if
items 1, 4, or 5 below indicate otherwise.
For a joint account, only the person whose TIN is shown in Part I should sign
(when required). In the case of a disregarded entity, the person identified on line 1
must sign. Exempt payees, see Exempt payee code earlier.
Signature requirements. Complete the certification as indicated in items 1
through 5 below.
1. Interest, dividend, and barter exchange accounts opened before 1984
and broker accounts considered active during 1983. You must give your
correct TIN, but you do not have to sign the certification.
2. Interest, dividend, broker, and barter exchange accounts opened after
1983 and broker accounts considered inactive during 1983. You must sign the
certification or backup withholding will apply. If you are subject to backup
withholding and you are merely providing your correct TIN to the requester, you
must cross out item 2 in the certification before signing the form.
3. Real estate transactions. You must sign the certification. You may cross out
item 2 of the certification.
4. Other payments. You must give your correct TIN, but you do not have to sign
the certification unless you have been notified that you have previously given an
incorrect TIN. “Other payments” include payments made in the course of the
requester’s trade or business for rents, royalties, goods (other than bills for
merchandise), medical and health care services (including payments to
corporations), payments to a nonemployee for services, payments made in
settlement of payment card and third party network transactions, payments to
certain fishing boat crew members and fishermen, and gross proceeds paid to
attorneys (including payments to corporations).
5. Mortgage interest paid by you, acquisition or abandonment of secured
property, cancellation of debt, qualified tuition program payments (under
section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct TIN, but you
do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account:Give name and SSN of:
1. Individual The individual
2. Two or more individuals (joint
account)
The actual owner of the account or,
if combined funds, the first
individual on the account1
3. Custodian account of a minor
(Uniform Gift to Minors Act)The minor2
4. a. The usual revocable savings
trust (grantor is also trustee)
b. So-called trust account that is
not a legal or valid trust under
state law
The grantor-trustee1
The actual owner1
5. Sole proprietorship or disregarded
entity owned by an individual
The owner3
6. Grantor trust filing under Optional
Form 1099 Filing Method 1 (see
Regulations section 1.671-4(b)(2)(i)
(A))
The grantor*
For this type of account:Give name and EIN of:
7. Disregarded entity not owned by an
individual
The owner
8. A valid trust, estate, or pension trust Legal entity4
9. Corporation or LLC electing
corporate status on Form 8832 or
Form 2553
The corporation
10. Association, club, religious,
charitable, educational, or other tax-
exempt organization
The organization
11. Partnership or multi-member LLC The partnership
12. A broker or registered nominee The broker or nominee
13. Account with the Department of
Agriculture in the name of a public
entity (such as a state or local
government, school district, or
prison) that receives agricultural
program payments
The public entity
14. Grantor trust filing under the Form
1041 Filing Method or the Optional
Form 1099 Filing Method 2 (see
Regulations section 1.671-4(b)(2)(i)
(B))
The trust
1 List first and circle the name of the person whose number you furnish. If only one person on a
joint account has an SSN, that person’s number must be furnished.
2 Circle the minor’s name and furnish the minor’s SSN.
3 You must show your individual name and you may also enter your business or DBA name on
the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you
have one), but the IRS encourages you to use your SSN.
4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the
personal representative or trustee unless the legal entity itself is not designated in the account
title.) Also see Special rules for partnerships on page 2.
*Note. Grantor also must provide a Form W-9 to trustee of trust.
Note. If no name is circled when more than one name is listed, the number will be
considered to be that of the first name listed.
Secure Your Tax Records from Identity Theft
Identity theft occurs when someone uses your personal information such as your
name, SSN, or other identifying information, without your permission, to commit
fraud or other crimes. An identity thief may use your SSN to get a job or may file a
tax return using your SSN to receive a refund.
To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax preparer.
If your tax records are affected by identity theft and you receive a notice from
the IRS, respond right away to the name and phone number printed on the IRS
notice or letter.
If your tax records are not currently affected by identity theft but you think you
are at risk due to a lost or stolen purse or wallet, questionable credit card activity
or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit
Form 14039.
For more information, see Publication 4535, Identity Theft Prevention and Victim
Assistance.
Victims of identity theft who are experiencing economic harm or a system
problem, or are seeking help in resolving tax problems that have not been resolved
through normal channels, may be eligible for Taxpayer Advocate Service (TAS)
assistance. You can reach TAS by calling the TAS toll-free case intake line at
1-877-777-4778 or TTY/TDD 1-800-829-4059.
Protect yourself from suspicious emails or phishing schemes. Phishing is the
creation and use of email and websites designed to mimic legitimate business
emails and websites. The most common act is sending an email to a user falsely
claiming to be an established legitimate enterprise in an attempt to scam the user
into surrendering private information that will be used for identity theft.
The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does
not request personal detailed information through email or ask taxpayers for the
PIN numbers, passwords, or similar secret access information for their credit card,
bank, or other financial accounts.
If you receive an unsolicited email claiming to be from the IRS, forward this
message to phishing@irs.gov. You may also report misuse of the IRS name, logo,
or other IRS property to the Treasury Inspector General for Tax Administration
(TIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal
Trade Commission at: spam@uce.gov or contact them at www.ftc.gov/idtheft or
1-877-IDTHEFT (1-877-438-4338).
Visit IRS.gov to learn more about identity theft and how to reduce your risk.
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct
TIN to persons (including federal agencies) who are required to file information
returns with the IRS to report interest, dividends, or certain other income paid to
you; mortgage interest you paid; the acquisition or abandonment of secured
property; the cancellation of debt; or contributions you made to an IRA, Archer
MSA, or HSA. The person collecting this form uses the information on the form to
file information returns with the IRS, reporting the above information. Routine uses
of this information include giving it to the Department of Justice for civil and
criminal litigation and to cities, states, the District of Columbia, and U.S.
commonwealths and possessions for use in administering their laws. The
information also may be disclosed to other countries under a treaty, to federal and
state agencies to enforce civil and criminal laws, or to federal law enforcement and
intelligence agencies to combat terrorism. You must provide your TIN whether or
not you are required to file a tax return. Under section 3406, payers must generally
withhold a percentage of taxable interest, dividend, and certain other payments to
a payee who does not give a TIN to the payer. Certain penalties may also apply for
providing false or fraudulent information.
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For City Council meeting of October 8, 2018 Item A23
Resolution 75-R-18 – Easement Agreement with 2222 Simpson St. Property Owner
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Resolution 75-R-18, Easement agreement for a fence along McCormick
Boulevard
Date: September 27, 2018
Recommended Action:
Staff recommends City Council adopt Resolution 75-R-18 authorizing the City Manager
to execute an easement agreement with the property owner of 2222 Simpson Street for
three foot fence easement along McCormick Blvd. The easement would be granted for
a 50 year period.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary:
The property owner at 2222 Simpson Street purchased the property in 1985 with the
fence at the current location. The landscaping adjacent to the fence, including trees
and shrubbery, has grown significantly, and it is not possible to relocate the fence onto
the homeowner’s property without removing the mature trees and shrubs. The
proposed easement would allow the 2222 Simpson Street property owner to replace the
existing deteriorated fence with a new wooden fence at the same location. McCormick
Boulevard abuts the 2222 Simpson Street property and the easement is required along
McCormick Blvd.
Attachments:
Resolution 75-R-18
Easement Agreement with Plat of Easement and Legal Description
Memorandum
378 of 681
9/24/2018
75-R-18
A RESOLUTION
Authorizing the City Manager to Execute an Easement Agreement for
a Fence on McCormick Boulevard that Abuts Residential Property
Owned by Robert A. Alps
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the
Easement Agreement with Robert A. Alps, attached hereto as Exhibit 1, the terms are
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Easement Agreement as he may determine
to be in the best interests of the City and in a form acceptable to the Corporation
Counsel.
SECTION 3: That this Resolution 75-R-18 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
379 of 681
75-R-18
~ 2 ~
EXHIBIT 1
EASEMENT AGREEMENT
380 of 681
Upon recording return to:
City of Evanston
2100 Ridge Avenue, Room 4400
Evanston, Illinois 60201
Attn: Michelle L. Masoncup
[Recording area only]
EASEMENT AGREEMENT
This Easement Agreement is entered into this ____ day of ___________, 2018, by and between
the City of Evanston, an Illinois Home Rule Municipal Corporation (“Grantor”), and Robert A.
Alps, an individual (“Grantee”).
RECITALS
WHEREAS, the Grantor is the owner of real property used for a public right-of-way
commonly known as McCormick Boulevard (“Subject Property”); and
WHEREAS, the Grantee owns the residential home with common address of 2222
Simpson Street (P.I.N. 10-13-102-017-0000) (“Grantee’s Property”), which abuts the Subject
Property; and
WHEREAS, Grantee installed a fence on Grantor’s property on or about 1985 for the
benefit of the Grantee’s Property as depicted in Exhibit A, Plat of Easement, and the fence is
deteriorated and seeks to install a new fence in the same location; and
WHEREAS, Grantor has no use of the 3’ strip of land and agrees to provide Grantee an
easement to replace the fence as outlined in this Agreement,
NOW, THEREFORE, in consideration of the covenants and promises set forth herein, the
parties agree that:
1. The foregoing of Recitals are hereby incorporated herein and made part if hereof.
2. The Grantor hereby grants to the Grantee an exclusive easement on the Subject Property
for fifty (50) years (“Easement Term”).
381 of 681
3. The Easement Premises shall run on the northern section of McCormick Boulevard, as
legally described on the Plat of Easement attached as Exhibit A. The Easement is 190
feet in length and 3 feet wide, for a total easement area of 570 square feet.
4. The Grantor will not assess an easement fee for the 50-year term.
5. The grant of easement shall be subject to the conditions that:
a. Grantee cannot expand the scope of the Easement Premises without written
consent of the Grantor.
b. If the Easement Premises need to be accessed and disturbed for any Grantor
operational issue and Grantor cannot reasonably address the issue presented
without disturbing the Easement Premises, the City is entitled to remove the fence
temporarily. Grantor is not liable to the Grantee for any damage to the fence.
Any re-installation of the existing fence or a new fence must be performed at
Grantee’s expense. Specifically, Grantee acknowledges that a Grantee owned
water main is located in close proximity to the Easement Area. Any water main
breaks or repair will result in fence removal to allow City of Evanston crews
access to perform the necessary work to the water main.
c. Grantee agrees to perform all necessary maintenance and repair to the fence
throughout the Easement Term and if applicable, during the renewal easement
term.
6. Indemnification. Grantee will hold harmless, indemnify and defend Grantor, its lessees,
franchises, licensees, employees, agents, personal representatives, contractors, successors
and assigns, against any and all claims, demands, loss, damage, liabilities, costs, expenses
and all suits liens, causes of actions and judgments (including, but not limited to
reasonable attorney’s fees) arising out of, or in any way related to, or in connection with,
or as a result or consequence of this easement and/or use of the Easement Premises or
Grantee’s acts or omissions under this easement agreement, to the extent of Grantee’s
willful or negligent exercise of rights and privileges granted by this easement agreement.
The Grantee’s obligations in this section shall survive any termination or expiration of
this easement agreement.
7. Release. Grantee shall enter upon the Easement Premises and conduct Grantee’s Work at
its sole risk, cost and expense. Grantee hereby waives and relinquishes any and all
claims, demands, loss, damage, liabilities, costs, expenses and all suits, liens, causes of
actions and judgments related to the subject matter of this easement agreement now or
hereafter arising in Grantee or any of its employees’, contractors’ or agents’ favor
occasioned by, directly or indirectly, the conditions of the Grantor’s Subject Property and
the Easement Premises or any improvements thereon or any other facts or occurrences
with respect to Grantee’s conduct under this easement agreement, other than willful or
382 of 681
negligent acts of Grantor. The Grantee’s obligations in this section shall survive any
termination or expiration of this easement agreement.
8. This document contains the entire agreement between the parties relating to the rights
granted herein and the obligations herein assumed. Any oral representations or
modifications concerning this agreement shall be of no force and effect, and
modifications to this agreement shall be in writing and shall be signed by all parties to
this agreement.
9. This Agreement for an easement shall constitute a covenant running with the land
binding upon the Grantors and any of the Grantors’ lessees, transferees, successors in
interest, heirs, executors, and administrators.
10. The laws of the State of Illinois shall govern the terms of this agreement both as to
interpretation and performance and any action brought to enforce the agreement shall be
brought in the Circuit Court of Cook County.
11. This Agreement shall be recorded by the Grantee with the Cook County Recorder of
Deeds notifying all future purchasers and other interested parties.
IN WITNESS THEREOF, this agreement is made the date signed by the City.
City of Evanston Robert A. Alps
By:_________________________ By: _________________________
Wally Bobkiewicz, City Manager Print: _______________________
383 of 681
EXHIBIT A
PLAT OF EASEMENT
384 of 681
385 of 681
For City Council Meeting of October 8, 2018 Item A24
Ordinance 110-O-18: Dissolution of Washington National Tax Increment Finance
District
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Ordinance 110-O-18 - Dissolution of Washington National Tax Increment
Finance District
Date: October 8, 2018
Recommended Action:
Staff recommends City Council adoption of Ordinance 110-O-18, dissolving the Washington
National Tax Increment Finance (TIF) District effective December 31, 2018. As a part of this
closure the City is required to officially notify all taxing districts regarding the dissolution and
any distribution thereof of remaining funds in the TIF.
Funding Source:
N/A
Summary:
The Washington National TIF will close on December 31, 2018. As noted below, the City
estimates no fund reserves for distribution. However, the final numbers will not be known
until the end of the year when the Fountain Square project is completed and any significant
refunds have been processed. The City has received $5,694,300 in net incremental tax so
far this year.
The Washington National TIF covers an area of the City bounded by Benson on the West,
Chicago Avenue on the East, the alley between Church and Clark to the North and the alley
between Grove and Davis to the South as noted on the map on the next page.
Memorandum
386 of 681
Page 2 of 2
Operating Revenue
FY 2016
Actual
Amount
FY 2017
Amended
Budget
FY 2017 Year
End Estimated
FY 2018
Proposed
Budget
Property Taxes 4,729,649 5,145,000 5,313,000 5,750,000
Interest Income 14,012 10,000 30,000 20,000
Total Revenue 4,743,661$ 5,155,000$ 5,343,000$ 5,770,000$
Operating Expenses
Services and Supplies 2,750 500,000 - 2,000,000
Miscellaneous 1,098,676 100,000 100,000 100,000
Capital Outlay 4,473 - - -
Interfund Transfers 4,455,515 9,940,636 7,580,636 7,107,040
Total Expenses 5,561,415$ 10,540,636$ 7,680,636$ 9,207,040$
Net Surplus (Deficit)(817,754)$ (5,385,636)$ (2,337,636)$ (3,437,040)$
Beginning Fund Balance 6,442,430$ 5,624,676$ 3,287,040$
Ending Fund Balance 5,624,676$ 3,287,040$ (150,000)$
WASHINGTON NATIONAL TIF - FUND SUMMARY
As noted above in the 2018 budget for Washington TIF, the TIF is expected to close the
year with no surplus. Once approved, the City will send out the notice of TIF closure to all
taxing agencies. The City will also send a letter along with the copy of the ordinance to
Cook County indicating the TIF closure.
As of 2017, Equalized Assessed Value (EAV) of this TIF was $90.1M. Total frozen EAV at
the inception of the TIF was $25.7M resulting in an increase of $64.4M or 250% in EAV.
Livability Benefits:
Education Arts and Community: Closure of this TIF will provide new revenues for the
schools and municipal operations. Innovation & Process: Support local government best
practices and processes.
Legislative History:
Adoption of redevelopment plan and related redevelopment project: Ordinance 129-O-93
and Ordinance 131-O-93
Adoption of Amendment: Ordinance 130-O-99 and Ordinance 131-O-99
Attachments:
Ordinance 110-O-18
387 of 681
9/13/2018
110-O-18
AN ORDINANCE
Dissolving the Amended Redevelopment Project Area
of the City of Evanston, Illinois, and Related Matters for the
Washington National Tax Increment Financing District
WHEREAS, pursuant to Ordinances 129-O-93 and 131-O-93 adopted
September 26, 1993, the City of Evanston, Illinois (the “City”) adopted a redevelopment
plan and a related redevelopment project (the “Redevelopment Plan and
Redevelopment Project”), designated a redevelopment project area (the
“Redevelopment Project Area”) (as shown in Exhibit “A” attached to this ordinance), and
adopted tax increment finance for the Redevelopment Project Area; and
WHEREAS, pursuant to Ordinances 130-O-99 and 131-O-99 adopted
November 22, 1999, the City of Evanston, Illinois (the “City”) adopted the First Amended
Washington National Tax Increment Redevelopment Plan and Redevelopment Project
(the “Amended Redevelopment Plan and Redevelopment Project”), designated an
amended redevelopment project area (the “Amended Redevelopment Project Area”) (as
shown in Exhibit “A” attached to this ordinance), and adopted tax increment finance for
the Amended Redevelopment Project Area; and
WHEREAS, City Council has received the certification of the City’s
Treasurer and Community Development Director that all redevelopment project costs
for the Amended Redevelopment Project Area are paid, that all obligations in
connection with the Amended Redevelopment Project Area were retired, and all excess
monies were distributed, and notice of the dissolution of the special tax allocation fund
388 of 681
110-O-18
~2~
and the termination of the Redevelopment Project Area was given by the City Clerk on
or before December 31, 2018 to all affected taxing districts,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, ILLINOIS, as follows:
SECTION 1: The City hereby dissolves the special tax allocation fund for
the Amended Redevelopment Project Area, and terminates the Amended
Redevelopment Project Area as a “redevelopment project area” under the Act.
SECTION 2: The City Clerk shall immediately file a certified copy of this
Ordinance 110-O-18 with the County Clerk of Cook County, Illinois.
SECTION 3: This Ordinance 110-O-18 shall become effective on
December 31, 2018.
Upon motion by __________________, seconded by
__________________, adopted this ___ day of _________________, 2018, by roll call
vote as follows:
Yes No
Alderman Fiske __________ ___________
Alderman Braithwaite __________ ___________
Alderman Wynne __________ ___________
Alderman Wilson __________ ___________
Alderman Rue Simmons __________ ___________
Alderman Suffredin __________ ___________
Alderman Revelle __________ ___________
Alderman Rainey __________ ___________
Alderman Fleming __________ ___________
389 of 681
110-O-18
~3~
SECTION 4: The City Manager and the City Clerk, respectively, are
hereby authorized and directed to execute, attest, and deliver such other documents,
agreements, and certificates as may be necessary to effectuate the dissolution of the
Amended Washington National Tax Increment Redevelopment Project Area herein
authorized.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications hereof that can be given
effect without the invalid provision or application, and each invalid application hereof is
severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
390 of 681
110-O-18
~5~
EXHIBIT A
Map of Washington National TIF Project Area
391 of 681
ELGINR
D 1800
E V K ST A 2 4 2 N
1 / 1 1 0 0 8 A 1745 2 2 2 2 2 0 2 0 8 6 8 0 8 6 4 2 0 1740 M 1743 7 1740 8 8 8 8 7 7 7 7 R 1741 716
31 525
1508 1508 M 1511 R
1506 E H 1504 S
1725
1730
151
TIF District #4
Amended Washington National
Redevelopment Area
This map is provided "as is" without warranties of any kind.
See www.cityofevanston.org/mapdisclaimers.html for more information.
TIF4Letter.mxd - 3/27/2013 812 808 804 800 805 803 801 628 626 624 622 620
1821
633
182
1811
CLAR
619
181
1810
1808
1743
1737
1735
1733
1731
1729
1727
1723
1721
1717
1709
1707
1734
1732
1730
1728
1726
1724
1722
1718
1739
1737
1729
1725
1723
1721
1719
720
718
1710
1734
1732
1714
1745
1724
1738
1732
1728
CHURCH ST 1
1703
1630
1618 1715
1612
1621
1622
1621
1617
1615
1613
1611
1609
1607
1605
1603
1612
1608
1604
1600
1611
1609
1601
1600
1629
1603
1630
1640
522
1622
1620
1596
1590
1580
1578
1608
1606
1604
1602
1604
16
1514
1560
1522
1520
1518
1514
1512
1571
1569
1567
1565
1563
1557
1555 1553 1551 1549
1521
1515
1513
1520
1510
1500
1526
1524
1527
1525
1521
1515
1513
16
6
1508
5 0 50 100 200 300
Feet
1502 1490 1500
Building
Railroad
Bridge Tax
Parcel
Street
TIF District 900 901 900 906 830 1/2 830 BENSON AVE 821 819 817 815 824 822 825 820 820 818 820 827 825 823 817 811 809 807 805 816 816 1/2 816 812 808 809 807 810 AN AVE SHE 716 627 625 623 619 617 710 708 706 719 711 709 707 703 610 600 624 620 618 614 1716
1712 1717
1710 1711
1708
1706 1707
1704 1705
1702 1700 1701
1618 1616 1619 1614 1617
1615
1620 1613
1631 700 1629 1627 1702
1625 1623
392 of 681
For City Council meeting of October 8, 2018 Item A25
Ordinance 116-O-18, IGA with CTA for Purple Line Improvements
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Johanna Leonard, Community Development Director
Jessica Hyink, Transportation & Mobility Coordinator
Jim Hurley, Management Analyst
Subject: Ordinance 116-O-18, Authorizing the City Manager to Execute an
Agreement Between the City of Evanston and the Chicago Transit
Authority for Tax Increment Financing for Future Phases of the CTA Red
and Purple Modernization Program
Date: October 8, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 116-O-18, authorizing the City
Manager to execute an Intergovernmental Agreement (IGA) with the Chicago Transit
Authority (CTA) for the modernization of the CTA Purple Line in Evanston, with a focus
on support for the Davis Street CTA station, with a local match contribution from the
Washington National Tax Increment Finance (TIF) district. This is a follow-up action to
the execution of a Memorandum of Understanding between the City and the CTA in
June 2018.
Funding Source:
Washington National Tax Increment Financing (TIF) (Account #: 300.99.5470.65515).
Livability Benefits:
Built Environment: Promote diverse transportation modes
Climate & Energy: Reduce greenhouse gas emissions
Equity & Empowerment: Ensure equitable access to community assets
Summary:
In early 2018, the CTA secured funding and is continuing to seek additional funding to
complete the Red Purple Modernization (RPM) future phases project, including the
Purple Line and CTA stations in Evanston. On June 9, 2018 the City Council approved
a resolution to execute a memorandum of understanding (MOU) with the CTA to
provide funding for the portion of the project to be completed in Evanston.
Memorandum
393 of 681
Evanston staff identified the remaining $500,000.00 in the Washington National TIF
district as a source of funds. This TIF expires at the close of 2018. No other projects
have been identified for use of these funds.
Funding for the RPM will be dedicated to planning and initial engineering. The ability to
maintain the Davis Street CTA station and the Purple Line is critical to the success of
Downtown Evanston’s vitality. The trains that arrive and leave this station bring
customers, workers, and residents to and from Downtown Evanston every day. The
linkage of the Davis Street station to other parts of Evanston ensures that the
community remains a desirable multi-modal community. Stations that are part of
Evanston’s Purple Line will be evaluated on condition and accessibility. Stations lacking
compliance with the Americans with Disabilities Act will be prioritized for funding.
Rebuilding and modernizing the stations will improve the efficiency and capacity of
operations and linkage of the overall system in Evanston. Funds from the Washington-
National TIF are only to be used on portions of this project within Evanston.
Background:
The CTA Red and Purple Line tracks, from Belmont in Chicago to Linden in Wilmette,
were built nearly a century ago and are at the end of their useful life. Frequent
maintenance hinders service and is costly. Thus CTA identified these lines for funding in
2009 and began a public outreach campaign from 2009-2010 to understand public
priorities. CTA began preliminary engineering in 2011 and sought assistance from the
Federal Transit Administration on phasing the project in 2013. Additional community
outreach meetings were held in 2012, 2014, and 2015. CTA secured local funding in
2016 through a Chicago transit TIF district.
The RPM project will be funded in phases. CTA has secured $2.1 billion for the first
phase of the project. This phase does not include improvements to the Purple Line in
Evanston. In early 2018, CTA secured funding from the CMAP Unified Work Program
(UWP) grant to begin planning for future phases of the RPM, including the Purple Line
and CTA stations in Evanston. This grant requires a local match for the portion of the
project benefiting Evanston.
The City Council authorized the MOU with the CTA to initiate discussions around the
portion of the RPM project in Evanston only. Staff identified the Washington National
TIF District as a potential source for the local match required of the UWP grant. This TIF
was originally used to finance the Fountain Square project among other smaller
projects. As much as $500,000.00 is expiring from this TIF at the close of 2018. CTA
has asked the City to designate up to the full amount remaining in the TIF to finance the
future phases RPM project in Evanston.
Legislative History:
On June 9, 2018, the City Council authorized the City Manager to execute a MOU with
the CTA for the purpose of modernizing the CTA Purple Line in Evanston.
394 of 681
-------------------------------------------------------------------------------------
Attachments:
Ordinance 116-O-18 Intergovernmental Agreement with the Chicago Transit Authority
for the Modernization of the CTA Purple Line in Evanston
CTA Intergovernmental Agreement
CTA Memorandum of Understanding
395 of 681
9/27/2018
116-O-18
AN ORDINANCE
Authorizing the City Manager to Execute an Agreement Between the
City of Evanston and the Chicago Transit Authority for Tax Increment
Financing for Future Phases of the CTA Red and Purple Modernization
Program
WHEREAS, the City is a home rule unit of government under Article VII,
Section 6(a) of the 1970 Constitution of the State of Illinois and, as such, may exercise
any power and perform any function pertaining to its government and affairs; and
WHEREAS, the City is authorized, under the provisions of the Tax
Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as amended (the
“Act”), to finance projects that eradicate blight conditions and conservation factors that
could lead to blight through the use of tax increment allocation financing for
redevelopment projects; and
WHEREAS, in accordance with the provisions of the Act, the Evanston City
Council: (i) approved a certain redevelopment plan and project (the "Plan") for the
Washington National Redevelopment Project Area (the "Area") within the City; (ii)
designated the Area as a redevelopment project area; and (iii) adopted tax increment
allocation financing (the "TIF Adoption Ordinance") for the Area; and
WHEREAS, under the Act and the TIF Adoption Ordinance, certain taxes
(“TIF Funds”) are allocated and may be used to pay all or a portion of the costs in
connection with public improvements within the Area that are incurred or that are to be
396 of 681
116-O-18
~2~
incurred in furtherance of the objectives of the Plan, to the extent the municipality by
written agreement accepts and approves such costs; and
WHEREAS, the CTA has undertaken the Red and Purple Modernization
Program (“RPM”), a major reconstruction initiative along the northern portion of the Red
Line and the entire Purple Line, where a portion of the Purple Line is located in the City
and will receive station, track and infrastructure renovations under future phases of RPM;
and
WHEREAS, the CTA desires to conduct planning and design work related
to the future phases of RPM, including the portion of the Purple Line located in the City
(“Project”); and
WHEREAS, the Project is the type of public improvement that is
contemplated by the Plan, and therefore the costs of the Project qualify as redevelopment
project costs under the Plan as defined in Section 5/11-74.4-3(q) of the Act; and
WHEREAS, the parties hereto are desirous of said Project in that same will
be of immediate benefit to the residents of the area and will be permanent in nature; and
WHEREAS, the City of Evanston and the Chicago Transit Authority wish
to avail themselves of TIF Funds committed to fund the Project; and
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into the agreement between the City of
Evanston and the CTA;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
397 of 681
116-O-18
~3~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to sign and attest to
the Agreement between the City of Evanston and the CTA for the Project, attached
hereto as Exhibit A and incorporated herein by reference.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 4: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This Ordinance 116-O-18 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
398 of 681
116-O-18
~4~
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Interim
Corporation Counsel
399 of 681
116-O-18
~5~
EXHIBIT A
Agreement Between the City of Evanston
and the Chicago Transit Authority
400 of 681
-1-
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF EVANSTON AND CHICAGO TRANSIT AUTHORITY
FOR
TAX INCREMENT FINANCING FOR FUTURE PHASES OF THE CTA RED AND PURPLE
MODERNIZATION PROGRAM
This Intergovernmental Agreement (the "Agreement") is entered into as of [date to be
completed upon execution by CTA] (the “Closing Date”) by and between the City of Evanston, a
municipal corporation (the "City"), and the Chicago Transit Authority ("CTA"), an Illinois
municipal corporation duly organized and existing under the laws of the State of Illinois.
WHEREAS, the City is a home rule unit of government under Article VII, Section 6(a) of
the 1970 Constitution of the State of Illinois and, as such, may exercise any power and perform
any function pertaining to its government and affairs; and
WHEREAS, the City is authorized, under the provisions of the Tax Increment Allocation
Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as amended (the “Act”), to finance projects
that eradicate blight conditions and conservation factors that could lead to blight through the use
of tax increment allocation financing for redevelopment projects; and
WHEREAS, in accordance with the provisions of the Act, and pursuant to Ordinance
129-O-93, “An Ordinance Adopting and Approving Tax Increment Financing Redevelopment
Plan and Redevelopment Project,” Ordinance 130-O-93, “An Ordinance Designating the Tax
Increment Redevelopment Project Area,” Ordinance 131-O-93, “An Ordinance Adopting Tax
Increment Financing,” and Ordinance 130-O-99, “An Ordinance Approving and Adopting the
First Amended Washington National Tax Increment Redevelopment Area,” and Ordinance 131-
O-99, “An Ordinance Confirming Tax Increment Financing,” the City Council of the City: (i)
approved a certain redevelopment plan and project (the "Plan") for the Washington National
Redevelopment Project Area (the "Area") within the City; (ii) designated the Area as a
redevelopment project area; and (iii) adopted tax increment allocation financing (the "TIF
Adoption Ordinance") for the Area; and
WHEREAS, under the Act and the TIF Adoption Ordinance, certain taxes are allocated
and, when collected, are paid to the Chief Financial Officer/Treasurer of the City for deposit by
the Chief Financial Officer/Treasurer into the Washington National TIF Fund established to pay
redevelopment project costs incurred in the Area, which taxes may be used to pay all or a
portion of the costs in connection with public improvements within the Area that are incurred or
that are to be incurred in furtherance of the objectives of the Plan, to the extent the municipality
by written agreement accepts and approves such costs; and
WHEREAS, pursuant to the Plan, certain TIF-funded City programs and redevelopment
agreements have been established by the City Council of the City as of the Closing Date, which
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programs and agreements pledge portions of the Washington National TIF Fund (collectively,
the “Prior Obligations”); and
WHEREAS, the CTA has undertaken the Red and Purple Modernization Program
(“RPM”), a major reconstruction initiative along the northern portion of the Red Line and the
entire Purple Line; and
WHEREAS, a portion of the Purple Line is located in the City and will receive station,
track and infrastructure renovations under future phases of RPM; and
WHEREAS, the CTA desires to conduct planning and design work related to the future
phases of RPM, including the portion of the Purple Line located in the City (“Project”); and
WHEREAS, the City and the CTA have agreed that the City will pay toward the CTA’s
costs of the Project (the “City Contribution”) from available funds from the Washington National
TIF District or from any other source of funds available to and selected by the City; and
WHEREAS, the Project is the type of public improvement that is contemplated by the
Plan, and therefore the costs of the Project qualify as redevelopment project costs under the
Plan as defined in Section 5/11-74.4-3(q) of the Act; and
WHEREAS, the City and the CTA wish to enter into this Agreement, and the Parties
have authority to enter into this Agreement pursuant to the Intergovernmental Cooperation Act,
5 ILCS 220/1 et seq., and
WHEREAS, on [date of City Council Approval], the City Council enacted an ordinance
(the “Authorizing Ordinance”) authorizing the execution of this Agreement; and
WHEREAS, [date of CTA Board authorization], the Chicago Transit Board passed an
ordinance (the “CTA Ordinance”) authorizing the execution of this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, and other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
SECTION 1. RECITALS
The foregoing recitals are hereby incorporated into this Agreement by reference.
SECTION 2. THE PROJECT
(a) The Project, as described in Exhibit A incorporated herein, includes planning and
design work for improvements on the portion of the Purple Line located within the Area, which
runs from Howard Street to Isabella Street in the City. The City Contribution will be utilized to
fund the Project in accordance with the terms of this Agreement.
(b) The CTA shall provide the City any documentation pertaining to the Project that the
City may reasonably request from time to time during the Term of this Agreement, and shall
notify the City of any significant changes to said plans.
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(c) The CTA hereby certifies that the Project has to date and shall continue to comply
with all applicable federal, state and local laws, statutes, ordinances, rules, regulations, codes
and executive orders as may be in effect over the course of the Project.
SECTION 3. FINANCING
(a) City Funds (as defined below) shall be used only to pay the CTA for its costs of TIF-
Eligible Improvements. “TIF-Eligible Improvements” means those improvements of the Project
which (i) qualify as Redevelopment Project Costs as defined in the Act, (ii) are eligible costs
under the Plan, and (iii) the City has agreed to pay for out of the City Funds, subject to the terms
of this Agreement. The City agrees that Exhibit A hereto represents certain TIF-Eligible
Improvements for the Project and sets forth the minimum amount of TIF-Eligible Improvements
the CTA plans for the Project. The CTA may implement changes to the Project that cause
variations in Exhibit A, provided that all the changes qualify as TIF-Eligible Improvements.
(b) Subject to the terms and conditions of this Agreement, the City shall pay to the CTA
an amount no less than five hundred thousand dollars ($500,000.00) in City funds from the
Washington National TIF District (“City Funds”) to pay the City Contribution toward the Project
Costs. The City may identify and provide additional City Funds to CTA for the Project in
accordance with Section 4 of this Agreement.
(c) City Funds will be used exclusively to fund TIF-Eligible Improvements, such as
design and planning fees associated with the Project which will benefit the Washington National
Redevelopment Area and the City as a whole through expanding capacity, modernizing
infrastructure and adding full accessibility to the Purple Line in the City. The CTA acknowledges
that the City Funds utilized for the Project shall be utilized only to fund: (a) planning work
affiliated with the CTA Purple Line within the City and (b) work affiliated with the Davis Street
Train Station. The City acknowledges that the RPM Future Phases Project includes work both
within the City and outside of the City, and that City Funds shall be utilized to fund: (a) the full
costs of any planning work for project segments that are based wholly within the City; and (b) a
pro rata share of any planning work that is not associated with any specific geographic area, but
contributes to the overall planning effort for the RPM Future Phases Program. This share shall
be based on the percentage of the RPM Future Phases Project that is located wholly within the
City as a geographic distribution, as measured in linear feet.
(d) The City warrants that it has available and has segregated on the books of the City
an amount of City Funds sufficient to make the City Contribution, and covenants that the City
Funds will not be used for any purpose other than the City Contribution during the Term of this
Agreement.
(e) The City Funds being provided hereunder are being granted on a conditional basis,
subject to the CTA’s compliance with the provisions of this Agreement.
SECTION 4. PAYMENT
(a) On or after the Closing Date, City will provide a one-time payment of City Funds in
the amount of five hundred thousand dollars ($500,000.00) to CTA as the City Contribution
toward the Project Costs. If the City identifies additional City Funds from the Washington
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National TIF District prior to its expiration on December 31, 2018, the City may provide a
subsequent payment(s) of those additional funds to CTA for the Project. In the event that City
Funds have not been paid to the CTA by the expiration of the Washington National TIF District
on December 31, 2018, City shall identify another source of funds to provide to CTA the
allocated amounts addressed under this Section 4 as the City Contribution. The CTA shall have
the right to suspend its performance under this Agreement until payment is received.
(b) The CTA will deposit such funds in a segregated sub-account it controls and will use
such funds to pay TIF-Eligible Improvements costs of the Project from time to time over the
course of the entire Project.
(c) CTA will submit documentation to the City substantiating applicable payment of
Project Costs over the course of the Project. In addition to the items expressly set forth therein,
such documentation shall constitute a certification to the City that:
(i) the documents represent the actual amount paid by the CTA with City Funds
for work performed and/or goods or services provided in connection with the
Project;
(ii) the CTA has approved all work and materials for the Project reflected in the
documentation; and
(iii) the work was performed in accordance with all applicable federal, state and
local laws, statutes, ordinances, rules, regulations, codes and executive orders at
the time of its completion.
City may review such documentation for, among other things, evidence that the CTA incurred
and paid TIF-eligible expenditures in an amount that equals or exceeds the amount of City
Funds paid to the CTA, and City shall inform the CTA of any questions or comments about
same as soon as practicable.
SECTION 5. TERM
The term of this Agreement (“Term”) shall commence on the Closing Date and shall
expire when all of the City Funds provided to CTA under this Agreement has been fully spent
and accounted for by CTA.
SECTION 6. ENVIRONMENTAL MATTERS; SAFETY; INSPECTION
(a) The City makes no covenant, representation or warranty as to the environmental
condition of the Project or the suitability of the Project for any public rapid transit use
whatsoever.
(b) The CTA shall be solely responsible for the safety and protection of the public in
connection with the Project.
(c) The City reserves the right to inspect the Project from time to time as it is being
undertaken or after its completion.
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SECTION 7. INSURANCE
(a) The CTA is self-insured. During the term of this Agreement, the CTA shall provide
and maintain, at the CTA’s own expense, or cause to be provided, insurance or self-insurance
equivalent to the coverages required for the Project work.
(b) Prior to the Closing Date, the CTA will furnish the City a letter of self insurance
evidencing the required coverage to be in force on the Closing Date. After the Closing Date, the
CTA will furnish the City similar evidence if the coverages change from self-insurance to
purchased insurance during the term of this Agreement and prior to the completion of the
Project.
(c) The CTA expressly understands and agrees that any coverage and limits furnished
by the CTA shall in no way limit the CTA's liabilities and responsibilities specified by this
Agreement or by law.
(d) The CTA expressly understands and agrees that any insurance or self insurance
programs maintained by the City shall not contribute with insurance provided by the CTA under
this Agreement.
(e) The required self-insurance shall not be limited by any limitations expressed in the
indemnification language herein or any limitation placed on the indemnity therein given as a
matter of law.
SECTION 8. COMPLIANCE WITH LAWS
CTA, on behalf of itself and its successors and assigns, hereby agrees, and shall contractually
obligate its contractors, subcontractors or any affiliate of the CTA operating in connection with
the Project to agree, that for the Term of this Agreement with respect to CTA and during the
period of any other party's provision of services to CTA in connection with the Project:
(a) To comply with all federal, state and local equal employment and affirmative action
statutes, rules and regulations, including but not limited to the Illinois Human Rights Act, 775
ILCS 5/1-101 et seq., and any subsequent amendments and regulations promulgated thereto.
(b) As required by 49 U.S.C. 5332 (which prohibits discrimination on the basis of race,
color, creed, national origin, sex, or age, and prohibits discrimination in employment or business
opportunity), by Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d, and by
U.S. DOT regulations, "Nondiscrimination in Federally-Assisted Programs of the Department of
Transportation--Effectuation of Title VI of the Civil Rights Act," 49 CFR part 21 at 21.7, ensure
compliance with all requirements imposed by or issued pursuant to 49 U.S.C. 5332, 42 U.S.C.
2000d, and 49 CFR part 21, so that no person in the United States, on the basis of race, color,
national origin, creed, sex, or age will be excluded from participation in, be denied the benefits
of, or otherwise be subjected to discrimination in any program or activity (particularly in the level
and quality of transportation services and transportation-related benefits) for which the CTA or
its contractors of any tier receives Federal assistance awarded by the U.S. DOT or FTA.
(c) The CTA agrees to require all contractors to comply with applicable DBE
requirements provided in the contracts related to the Project. For purposes of this Section 8,
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"DBE(s)" shall mean disadvantaged business enterprises certified as such by the Illinois
Universal Certification Program, of which CTA is a member, pursuant to the U.S. Department of
Transportation regulations set forth at 49 CFR Part 26.
(d) All CTA contractors and subcontractors shall include the foregoing provisions under
this Section 8 in every contract entered into in connection with the Project, and shall require
inclusion of these provisions in every subcontract entered into by any subcontractors, and every
agreement with any affiliate undertaking any portion of the Project, so that each such provision
shall be binding upon each contractor, subcontractor or affiliate, as the case may be.
SECTION 9. INDEMNIFICATION
Except for the City's own negligence or wrongful acts, the CTA shall release, indemnify
and hold harmless, to the maximum extent permitted by law, the City and its officials,
employees and agents (the "City Indemnitees") from and against any and all claims, suits,
liabilities, losses and damages, including court costs and attorneys' fees and expenses
incidental thereto, of whatever nature, arising out of or in connection with the CTA’s
implementation of the Project, and any failure of performance or negligent or wrongful
performance by the CTA, or any contractor or subcontractor for the CTA, and their respective
officers, agents or employees, in connection with the Project, including, but not limited to, claims
for damage to property, and/or injury to or death of any person or persons.
SECTION 10. NOTICES
(a) All notices and demands by the CTA to the City shall be in writing and shall be
delivered personally or sent by United States mail or reputable overnight or same day courier
service, postage prepaid, addressed to the City as specified below, or to such other address as
the City may from time to time designate by notice to the CTA hereunder:
To the City: City Manager
2100 Ridge Avenue
Evanston, IL 60201
(847) 866-2936
With copies to: Corporation Counsel/City Attorney
2100 Ridge Avenue
Evanston, IL 60201
(847) 866-2937
(847) 448-8093 (Fax)
(b) All notices and demands by the City to the CTA shall be in writing and shall be
delivered personally or sent by United States mail or reputable overnight or same day courier
service, postage prepaid, addressed to the CTA as specified below, or to such other address as
the CTA may from time to time designate by notice to the City hereunder:
To the CTA: President
Chicago Transit Authority
567 W. Lake Street
Chicago, IL 60661
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(312) 681-5000
(312) 681-5005 (Fax)
With copies to: General Counsel
Chicago Transit Authority
567 W. Lake Street
Chicago, IL 60661
(312) 681-2900
SECTION 11. GENERAL PROVISIONS
(a) This Agreement constitutes the entire understanding of the parties with respect to
the Project and the payment of the City Contribution, and no representations or promises have
been made that are not fully set forth herein. The parties understand and agree that no
modification of this Agreement shall be binding unless duly accepted and executed by both
parties in writing.
(b) This Agreement will be governed in all respects in accordance with the laws of the
State of Illinois. A court located in Cook County, Illinois, will hear any disputes which arise
hereunder.
(c) Any headings of this Agreement are for convenience of reference only and do not
define or limit the provisions of this Agreement. Words of any gender will be deemed and
construed to include correlative words of the other genders. Words importing the singular
number shall include the plural number and vice versa, unless the context shall otherwise
indicate. All references to any exhibit or document will be deemed to include all supplements
and/or amendments to any such exhibits or documents entered into in accordance with the
terms hereof and thereof. All references to any person or entity will be deemed to include any
person or entity succeeding to the rights, duties, and obligations of such person or entity in
accordance with the terms of this Agreement.
(d) The invalidity of any one or more phrases, sentences, clauses, or sections contained
in this Agreement shall not affect the remaining portions of this Agreement or any part hereof.
(e) This Agreement may be executed in one or more counterparts, and all such
counterparts will constitute one and the same Agreement.
[the remainder of this page is intentionally blank]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement, through
their duly authorized representatives, as of the date set forth at the beginning of this Agreement.
CITY OF EVANSTON, a municipal corporation
_____________________________
Wally Bobkiewicz, City Manager
CHICAGO TRANSIT AUTHORITY, a municipal corporation
_____________________________
Terry Peterson, Chairman
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Exhibit A
Project Description
RPM Program Overview
CTA’s Red and Purple Modernization (RPM) Program will completely rebuild the nearly century
old North Red Line from Belmont to Howard and the Purple Line from Belmont to Linden. As
the largest capital improvement initiative in CTA history, this massive program is being delivered
in phases to bring improvements sooner to the people who rely on the Red and Purple lines and
to minimize impacts on riders and the surrounding communities. On January 9th 2017, RPM
Phase One became the first Core Capacity project to receive a Full Funding Grant Agreement
through the FTA’s Capital Investment Grant Program.
Future Phases Project Scope
The Future Phases project will support conceptual planning, preliminary engineering, and public
outreach efforts to advance future phases of the RPM Program, including RPM Phase Two.
Work efforts will include a capacity analysis, conceptual engineering, and early environmental
review to advance the RPM Program, stakeholder/outreach activities, and the materials required
for entry of RPM Phase Two into the Project Development phase of the FTA’s Capital
Investment Grant Program as a Core Capacity project. Specific improvements to be analyzed
include station expansions, platform lengthening, track and structure reconstruction, curve
straightening, signal enhancements, traction power improvements, Americans with Disabilities
Act upgrades, and terminal and yard enhancements. During the Future Phases project, CTA
will evaluate project alternatives for their respective transportation and community benefits as
well as environmental, social, and economic impacts of potential future construction activities
and the operation of potential phase components. The Future Phases project supports
increasing transit ridership goals in terms of enabling expanded capacity, increasing service
quality through time savings, and the improved customer comfort from a smoother ride.
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For City Council meeting of October 8, 2018 Item A26
Ordinance 100-O-18, Modifications to Snow Plan
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Chief
Subject: Ordinance 100-O-18, Proposed Modifications to City Code Section 10-11-
6, Schedule VI; Snow Routes and Snow Emergency Regulations
Contained in Section 10-4-13
Date: September 7, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 100-O-18, amending City Code
10-4-13 (C), Snow Emergency, and the designated Snow Routes in Section 10-11-6,
Schedule VI. The majority of the proposed modifications will make the City Code
consistent with the current snow route map, existing snow route sign postings and
staff’s current operations during snow events thereby improving snow removal
operations and towing/parking bans associated with declared snow emergencies.
Ordinance 100-O-18 was approved for Introduction at the September 17, 2018 City
Council meeting.
Livability Benefits:
Built Environment - Enhance Public Spaces
Health And Safety - Improve Emergency Prevention and Response
Background:
Parked cars are a constant obstacle for plow operators to navigate around and can
prevent City crews from providing an efficient and quality job when keeping our roads
safe and clear of snow and ice. In Evanston, where on-street parking is a necessity,
snow parking restrictions in the form of snow route parking bans and snow emergencies
facilitate snow and ice operations and allow for efficient cleanup. These restrictions are
outlined in City Code Section 10-4-13.
The declaration of a snow emergency prohibits parking on the even side of streets on
even dates and on the odd side of the streets on odd dates on all residential streets
posted for alternate side parking between the hours of 8:00 A.M. and 6:00 P.M. Once
declared, the parking restriction is in effect for two days to allow for the clearing of both
sides of the street while allowing vehicles to be parked on the alternate side and along
snow routes, outside of snow route parking restriction conditions and hours.
Memorandum
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Any vehicles that do not comply with the restrictions are subject to parking fines and/or
towing. Towing in this operation includes the relocation of vehicles parked in violation of
the restrictions. Towing contractors move the vehicles while the block is cleared,
typically relocating them within one block of the vehicles original location.
In the past, the City has had a difficult time clearing streets of snow from curb to curb at
many locations, mainly due to parked vehicles and noncompliance to snow related
parking restrictions. Non-compliance prevents personnel from clearing along parking
lanes and in some cases prevents equipment from accessing and traveling down a
stretch of road since people tend to park further from curb lines during and following
snow events. This is especially true when several inches of snow accumulation are
present making it difficult to locate the curb. As cars are parked further from the curb
and into the driving lane, it results in narrowing of the street and makes it less
accessible for snow and ice personnel, first responders/emergency vehicles, and the
motoring public in general to travel down streets.
Snow Emergency Discussion:
Currently, City Code Section 10-4-13(C), reads, “a snow emergency is hereby declared
to be in effect at eight o’clock (8:00) A.M. following the accumulation of four inches (4”)
of snow within a twenty four (24) hour period, or may be declared by the City Manager,
or his/her designee, and shall remain in effect until six o’clock (6:00) P.M. the following
day, a period of thirty four (34) hours. A snow emergency may be extended by the City
Manager, or his/her designee, should conditions warrant.”
Staff recommends removing, “within a 24 hour period” from the ordinance, allowing a
snow emergency to be declared after four (4) inches of accumulation regardless of a
time frame. This would assist snow and ice operations if and when separate storms
separated by more than 24 hours were to bring more than 4 inches of snow. For
instance, if a winter storm occurring on Monday was to bring 3 inches of snow along
with cold temperatures, followed by a storm on Wednesday bringing another 3 inches of
snow while still experiencing low temperatures, you could potentially have 6 inches of
snow in parking lanes with little to no melting. The same is true if we experience four or
more consecutive days of snowfall of around 1 inch per day. This snow could then
compact and turn to ice making it more difficult to remove. In addition, with increased
accumulation comes increased snow and ice operation hours. The more snow on the
ground the more difficult it becomes for materials and equipment to remove. This leads
to additional resources such as increased salt usage and increased man hours for snow
and ice plow operators as well as for towing operations personnel such as police,
parking enforcement officers, and tow companies.
Snow Route Discussion:
The proposed revisions to the Snow Route Schedule are shown in the proposed
Ordinance.
These revisions fall into several categories:
• Clarifying starting and ending points
• Modifying the snow route schedule to match what is currently posted
• Adding new snow route locations
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• Removing streets that are currently posted as residential for sweeping and
snow removal and / or no longer exist.
Clarifying starting and ending points
An example for the need to clarify starting and ending points on a street is Sheridan
Road. The current code lists Sheridan Road as a snow route without any starting or
ending point. Sheridan Road is not continuous through the City; it is located from the
north city limit to Greenwood Street, and from Burnham Place to Howard Street.
Sheridan Road from Forest Place to Greenwood Street is not a snow route and should
not be listed as such in the City Code. By adding starting and ending points for all
streets, this confusion is resolved.
Modifying the snow route to match what is currently posted
An example of this type of modification is on Dempster Street where the City Code
currently indicates a snow route from the west city limit to Forest Avenue. The
proposed revision would indicate Dempster Street as a snow route from the west city
limit to the alley east of Chicago Avenue. This proposed modification conforms to what
is currently shown on the snow route map and with how snow route signs are currently
posted on the street.
Adding new snow route locations
The table below indicates the streets where staff recommends adding snow routes. As
indicated in the table, Harrison and Lincoln are already on the snow route map and
have appropriate signs posted. Greenleaf and Pitner are already posted as snow
routes, but will be added to the snow route map and City Code.
Street/Location Streets Recommended for Addition
Greenleaf Street West from its intersection with Dodge Avenue to its intersection
with Pitner Avenue (update map, no need to update postings)
Harrison Street West from its intersection with Crawford Avenue to its intersection
with Greeley Avenue (no need to update map or postings, used to
be state route)
Lincoln Street West from its intersection with Green Bay Road to its intersection
with Hartrey Avenue (no need to update map or postings)
Pitner Avenue South from its intersection with Greenleaf Street to its intersection
with Main Street (update map, no need to update postings)
Removing streets that are currently posted as residential for sweeping and snow
removal and / or no longer exist.
Street/Location Streets Recommended for Removal
Foster Street East from its intersection with Ridge Avenue to its intersection with
Sherman Avenue (no need to update map or postings)
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Keeney Street West from its intersection with Sheridan Road to its intersection
with Michigan Avenue (no need to update map or postings)
South Boulevard East from its intersection with Chicago to its intersection with
Sheridan Road (no need to update map or postings)
Railroad Avenue North from its intersection with Davis Street to its intersection with
Church Street (street no longer exists at this location)
Foster, Keeney and South Boulevard are already posted as residential but are currently
shown in the City Code as a snow route. Railroad Avenue between Davis and Church
was eliminated when the development at 909 Davis Street occurred. Staff is therefore
recommending that these streets be removed from the snow route schedule listed in the
Code.
Snow Route Sign Posting Modifications
Currently the majority of the posted signs along the snow routes reflect the information
in the proposed revisions. Any areas which require updates in the form of sign
additions, corrections, or removal, are minimal and should not require additional
funding. Required sign posting addition and removal changes are as follows:
Street/Location Description of Posting Updates
Benson Avenue Add snow route signs from Emerson Street south to Elgin Road
Green Bay Road Add snow route signs north of McCormick Avenue, west side of
street next to Kingsley school (already in ordinance, sign is just
missing)
Elmwood
Avenue
Add snow route signs from Davis Street south to Grove Street
(already in ordinance, sign is just missing)
Greenleaf Street Remove postings from Dodge Avenue east to Sherman Avenue
Maple Avenue Add snow route signs from Emerson Street south to University
Place (already in ordinance sign is just missing)
Ridge Avenue Change current snow emergency signs from Central Street south to
Colfax Street to snow route signs, only on west side of street
(already in ordinance, sign is just missing)
Orrington
Avenue
Add one sign on east side of street south of Church Street (already
in ordinance, sign is just missing)
Snow Route Map Modifications
Attached is a proposed snow route map that indicates the modifications recommended
by staff in blue. No other modifications are recommended as areas shown in red on the
map are already posted and treated as a snow route.
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Legislative History:
Proposed modifications to the City Code in regards to snow emergencies and the snow
routes were discussed at the Administration & Public Works meeting of August 13,
2018.
Attachments:
Ordinance 100-O-18
Map showing proposed Snow Routes Additions
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9/7/2018
100-O-18
AN ORDINANCE
AN ORDINANCE ESTABLISHING PROPOSED MODIFICATIONS TO
CITY CODE SECTION 10-11-6 - SCHEDULE VI; SNOW ROUTES AND
SNOW EMERGENCY REGULATIONS CONTAINED IN SECTION 10-4-13
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 10-11-6, Schedule VI, “Snow Routes” of the
Evanston City Code of 2012, as amended, is hereby amended as follows:
(A) SNOW ROUTES: Those streets and public thoroughfares running in a general
easterly and westerly direction:
SCHEDULE VI (A): SNOW ROUTES
Bridge
Street
Southeast from its intersection with Payne Street to its intersection
with Simpson Street
Burnham
Place
East from its intersection with Forest Avenue to its intersection
with Sheridan Road
Central
Street
East from its intersection with Gross Point Road to its intersection
with Sheridan Road
Church
Street
East from the west City limits to its intersection with Chicago
Avenue
Clark
Street
Southeast from its intersection with Orrington Avenue to its
intersection with Chicago Avenue
Clark
Street
East from its intersection with Benson Avenue Maple Avenue to its
intersection with Orrington Avenue
Clark
Street
East from intersection with Ridge Avenue to its intersection with
Forest Avenue Oak Avenue
Davis
Street
East from its intersection with Asbury Avenue to its intersection
with Chicago Avenue Hinman Avenue
Dempster
Avenue
East from the west City limits to its intersection with Forest Avenue
the first alley east of Chicago Avenue
Elgin
Road
East from its intersection with Simpson Street to its intersection
with McCormick Boulevard; Southeast from its intersection with
Emerson Street to its intersection with Orrington Avenue
Emerson East from its intersection with McCormick Boulevard to its
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100-O-18
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Street intersection with Sherman Avenue
Foster Street East from its intersection with Ridge Avenue to its intersection with
Sherman Avenue
Grant
Street
East from its intersection with Crawford Avenue to its intersection
with McCormick Boulevard Prairie Avenue
Greenleaf
Street
East from its intersection with Pitner Avenue to its intersection with
Dodge Avenue
Greenwood
Street
West from its intersection with Chicago Avenue to its intersection
with Sherman Avenue
Grove
Street
East from its intersection with Maple Avenue to its intersection with
Chicago Avenue
Harrison
Street
East from its intersection with Greeley Avenue to its intersection
with Crawford Avenue
Howard
Street
East from the west City limits to east City limits
Keeney Street West from its intersection with Sheridan Road to its intersection
with Michigan Avenue
Keeney Street East from its intersection with Michigan Avenue to its intersection
with Sheridan Road
Lake
Street
East from its intersection with Asbury Avenue to its intersection
with Chicago Avenue
Lincoln
Avenue Street
East from its intersection with Hartrey Avenue to its intersection
with Green Bay Road
Main
Street
East from the west City limits to its intersection to Sheridan Road
Oakton
Street
East from the its west City limits to its intersection with Chicago
Avenue Callan Avenue
Simpson
Street
East from its intersection with Crawford Avenue to its intersection
with Elgin Road; and east of its intersection with McCormick
Boulevard Bridge Street to its intersection with Green Bay Road
South Boulevard East from its intersection with Chicago Avenue to its intersection
with Sheridan Road
South
Boulevard
East from its intersection with Callan Avenue to its inter section
with Chicago Avenue
(B) SNOW ROUTES: Those streets and public thoroughfares running in a general
northerly and southerly direction
SCHEDULE VI (B): SNOW ROUTES
Asbury
Avenue
South from its intersection with Green Bay Road to Howard Street
Benson
Avenue
North from its intersection with Davis Street to its intersection with
Elgin Road Emerson Street
Callan North from its intersection with Oakton Avenue to its intersection
422 of 681
100-O-18
~3~
Avenue with South Boulevard
Central Park
Avenue
North from its intersection with Simpson Avenue to its intersection
with Isabella Avenue
Chicago
Avenue
North from its intersection with Howard Street to its intersection
with Sheridan Road
Crawford
Avenue
North from its intersection with Simpson Street to its intersection
with Glenview Road
Dodge
Avenue
South from its intersection with Simpson Street to Howard Street
Elmwood
Avenue
South North from its intersection with Ggrove Street to its
intersection with Davis Street
Forest
Avenue
South from its intersection with Church Street Davis Street to
Main Street
Forest
Place
North from its intersection with Davis Street to its intersection with
Church Street
Green Bay
Road
North from its intersection with Ridge Avenue to its intersection
with Isabella
Grey
Avenue
North from its intersection with McCormick Boulevard Bridge
Street to its intersection with Grant Street
Gross Point
Road
North from its intersection with Harrison Street to the north City
limits
McCormick
Blvd
Northeast from its intersection with Emerson Street to its
intersection with Green Bay Road
McDaniel
Avenue
North from its intersection with Simpson Street Elgin Road to its
intersection with Isabella Street
Maple
Avenue
North from its intersection with Grove Street to its intersection
with Emerson Street Church Street; and north from its
intersection with Church Street to its intersection with Emerson
Oak
Avenue
North from its intersection with Davis Street to its intersection with
Clark Street
Orrington
Avenue
North from its intersection with Davis Street to its intersection with
Clark Street
Pitner
Avenue
North from its intersection with Main Street to its intersection with
Greenleaf Street
Prairie Avenue North from its intersection with McCormick Boulevard to its
intersection with Grant Street
Railroad Avenue North from its intersection with Davis Street to its intersect ion with
Church Street
Ridge
Avenue
North from its intersection with Howard Street to its intersection
with Sheridan Road
Sheridan Road
Avenue
North from its intersection with Forest Place to north City limits
Sheridan
Road
North from south City limits to its intersection with Burnham Place
Sherman
Avenue
North from its intersection with Clark Street to its intersection with
Emerson Street
423 of 681
100-O-18
~4~
Sherman
Avenue
North from its intersection with Greenwood Street to its
intersection with Clark Street
SECTION 2: Section 10-4-13, “Snow Emergency; Snow Route Parking
Ban; Other Regulations” of the Evanston City Code of 2012, as amended, is hereby
further amended to read as follows:
10-4-13. – SNOW EMERGENCY; SNOW ROUTE PARKING BAN; OTHER
REGULATIONS.
(A) Snow Route Parking Ban. A snow route parking ban is hereby declared to be in effect at
eleven o'clock (11:00) P.M. following the accumulation of two inches (2") of snow within a
twenty four (24) hour period, or may be declared by the City Manager, or his/her designee, and
shall remain in effect until six o'clock (6:00) A.M. the following day.
(B) Snow Routes Designated. To facilitate the removal of snow and to assure the regular flow of
traffic during and after snowfalls, the streets and public thoroughfares designated in Section 10-
11-6, Schedule VI of this Title, are declared to be snow routes.
(C) Snow Emergency. A snow emergency is hereby declared to be in effect at eight o'clock
(8:00) A.M. following the accumulation of four inches (4") of snow within a twenty four (24) hour
period, or may be declared by the City Manager, or his/her designee, and shall remain in effect
until six o'clock (6:00) P.M. the following day, a period of thirty four (34) hours. A snow
emergency may be extended by the City Manager, or his/her designee, should conditions
warrant.
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and will be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity will
not affect other provisions or applications of this ordinance that can be given effect
424 of 681
100-O-18
~5~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
425 of 681
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BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PL
WARREN STLIVINGSTON WASHINGTON ST
CLEVELAND ST
MONTICELLO PL
NATHANIEL PL
HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
ST
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EMARCY AVEWELLINGTON CTCLEVELAND ST
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LINDEN PL LAKE SHORE BLVDKNOX
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WESLEY AVECHURCH ST
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DODGE AVEOAKTON ST
SOUTH BLVD
CRAINMcDANIEL AVEPITNER AVELEE ST
ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
RIDGE AVEASBURY AVET
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LAKESIDE CT
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WESLEYCLARK STLYONS ST
GREY AVEDEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST
HINMAN
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WESLEY AVECENTRAL ST
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AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
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NOYES ST
LAKE ST
THAYER ST
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RD
SHERIDAN RD
DEMPSTER ST
GREY AVELEE ST
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KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE
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MULFORD ST
GREENLEAF ST
HILLSIDE RD
HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
HOWARD ST
NOYES
GLENVIEW RD
PRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVEDARTMOUTH PL
ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST
NORTHWESTERNPL
DRYDEN PL
Ryan Field
North Water Tower
SouthWaterTower
EvanstonHospital
St. FrancisHospital
Grosse PointLighthouse
NorthwesternUniversityCampus
CalvaryCemetery
ETHSCampus
PresbyterianHomes
CENTRAL PARK3000 W
GRANT2300 N
SIMPSON2100 N
EMERSON1900 N
CHURCH1700 N
MAIN900 N
OAKTON500 N
HOWARD100 N
HOWARD100 N
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McDANIEL2500 W ASBURY1300 W
RIDGE900-1200 W
CRAWFORD3400-3600 W
CRAWFORD3400-3600 W
ASBURY1300 W RIDGE900-1200 W CHICAGO600 WDODGE1900 W
DEMPSTER1300 N
MAIN900 N
DEMPSTER1300 N
SOUTH500 N
CENTRAL2600 N
NOYES2200 N
EMERSON1900 N
ISABELLA 2800 N ISABELLA 2800 N
JamesPark
Crown Park
Proposed SnowRoute Additions
ProposedSnowRouteAdditions2018Map.mxd9/7/2018This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.
1:24,000
1 inch = 2,000 feet
0 1,000 2,000 3,000Feet
¦
Proposed Snow Route
Snow Route
Regular Street
Snow Plow Zones
Plowing Zone 1
Plowing Zone 2
Plowing Zone 3
Plowing Zone 4
Plowing Zone 5
Plowing Zone 6
Plowing Zone 7
Plowing Zone 8
Plowing Zone 9
Railroad
Water
Park
426 of 681
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, October 8, 2018
7:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 17, 2018
III. ITEMS FOR CONSIDERATION
(P1) Vacation Rental License for 1918 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1918 Jackson Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P2) Vacation Rental License for 1614 Main Street, Unit A
City staff recommends approval of a Vacation Rental License for the property
located at 1614 Main Street, Unit A. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
(P3) Vacation Rental License for 1033 Cleveland Street, Unit 1
City staff recommends approval of a Vacation Rental License for the property
located at 1033 Cleveland Street, Unit 1. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
(P4) Ordinance 107-O-18, Amending Title 5, Chapter 7, “Inclusionary Housing"
The Inclusionary Housing Ordinance Subcommittee and staff recommend
approval of Ordinance 107-O-18, amending Title 5, Chapter 7 of the City Code,
“Inclusionary Housing.”
For Introduction
427 of 681
Planning & Development Committee Meeting Agenda
October 8, 2018
(P5) Ordinance 113-O-18, Granting Major Variations at 348 Custer Avenue in the
R5 General Residential Zoning District
The Zoning Board of Appeals and staff recommend approval of Ordinance 113-O-
18 authorizing major variations for a lot area of 3,993 sf (existing), a lot width of
33’ and to provide 3 off-street parking spaces in order to convert an existing 2-flat
to a 3-dwelling unit, multifamily dwelling.
For Introduction
(P6) Ordinance 111-O-18, Granting Major Variations at 2415 Wade Street in the
R2 Single-Family Residential Zoning District
The Zoning Board of Appeals and staff recommend approval of Ordinance 111-O-
18 authorizing major variations for building lot coverage of 44.3%, a 19.8’ front
yard setback, a 0’ west interior side yard setback, a 2.9’ east interior side yard
setback, and to provide one off-street parking space in order to construct
additions to the existing single-family residence.
For Introduction
(P7) Ordinance 119-O-18, Granting Landmark Status to the Building and Lot of
Record at 2010 Dewey Avenue
The Preservation Commission and City staff recommend approval of Ordinance
119-O-18 Designating 2010 Dewey Avenue (building and lot) as an Evanston
Landmark.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
428 of 681
Planning & Development Committee Meeting
Minutes of September 17, 2018
7:00 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: D. Wilson, J. Fiske, T. Suffredin, M.
Wynne, E. Revelle, R. Rue Simmons
STAFF PRESENT: M. Masoncup, S. Mangum, J. Leonard
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Wilson
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON,
CHAIR
A quorum being present, Ald. Wilson called the meeting to order at 7:45 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF AUGUST 13, 2018
Ald. Fiske moved to approve the minutes of the August 13, 2018 meeting,
seconded by Ald. Revelle.
Ald. Fiske moved approval of the August 13, 2018 meeting minutes,
seconded by Ald. Revelle. The committee voted unanimously 6-0, to
approve the August 13, 2018 minutes.
III. ITEMS FOR CONSIDERATION
(P1) Appeal to Planning & Development Committee of Design and
Project Review
Committee Decision Denying Variance for Commercial Variable Message
Sign (CVMS) for Citgo Station at 1925 Green Bay Rd The Planning &
Development Committee shall decide whether or not to hear the variance
appeal, and if granted, set a hearing date for said appeal. The hearing shall
be confined to a review of the Design and Project Review (DAPR) decision
and written objections submitted by the appellant property owner. No verbal
presentation shall be heard except by invitation by the committee. The
Planning & Development Committee shall either approve, approve with
conditions, deny the application or refer the matter back to DAPR for further
proceedings.
For Action
Syed Saqib, applicant, stated there is a hardship because of limited visibility
because of the distance from canopy to building. They are instead proposing
429 of 681
an electronic sign and noted that the current pricing sign is electronic. They
will limit the amount of message changes and noted that McDonald’s and
Marathon Gas on Howard Street have electronic signs.
In response to Ald. Wilson, the applicant stated he has owned business for 6
months. Citgo provides options for signage. They are looking to add
electronic sign below existing signage.
Ald. Rue Simmons does not believe signage is complementary and should
not be allowed in the community from an aesthetic perspective.
Ald. Rue Simmons moved to decline to hear the appeal, seconded by
Ald. Fiske. The Committee voted 5-1 to decline to hear the appeal.
(P2) Landlord-Tenant Services with Metropolitan Tenants Organization
&
Lawyers’ Committee for Better Housing The Housing and Homelessness
Commission and staff recommend City Council approval of a not to exceed
$70,000 contract with Metropolitan Tenants Organization and Lawyers’
Committee for Better Housing for landlord-tenant services. The funding
source is the City’s Affordable Housing Fund (Account 250.21.5465.65497).
The Affordable Housing Fund has a current uncommitted cash balance of
approximately $600,000; including $114,500 budgeted for housing services in
FY2018.
For Action
Betty Ester inquired about services that would be provided by the
organization.
Doreen Price also inquired about the services.
In response to Ald. Rue Simmons, Sarah Flax confirmed that the organization
was replacing Open Communities and has been vetted through an open
process after responding to a request for proposals. City staff previously
provided services that have more recently been provided by outside
providers. The organization has experience providing landlord-tenant
educational services in other communities in the region.
Ald. Revelle moved approval of the item, seconded by Ald. Rue
Simmons. The Committee voted 6-0 to approve the item.
(P3) Ordinance 41-O-18, Amending City Code Section 6-16, Table 16-B,
“Schedule of Minimum Off Street Parking Requirements”
The Plan Commission and staff recommend City Council adopt Ordinance 41-
O-18, amending the Zoning Ordinance to modify parking requirements for
College/University Institutions. Staff is proposing to adjust the parking
430 of 681
requirements for dormitories and fraternity and sorority houses. The proposed
text amendment still requires more than the 1 to 16 ratio of students with
parking permits to those eligible to obtain parking permits. The proposed
amendment would reduce the total required parking spaces on Northwestern
University’s campus from 4,096 to approximately 3,493.
For Introduction
Ald. Suffredin moved to introduce Ordinance 41-O-18, seconded by Ald.
Rue Simmons. The Committee voted 6-0 to introduce Ordinance 41-O-
18.
(P4) Ordinance 105-O-18, Amending Portions of the Zoning Ordinance
Creating Brew Pubs and Craft Alcohol Production Facilities
The Plan Commission and staff recommend approval of Ordinance 105-O-18
authorizing Zoning Ordinance Text Amendments to alcohol producing uses
that include allowing Brew Pubs as a Special Use in the MXE Mixed-Use
Employment District.
For Introduction
Ald. Rue Simmons moved to introduce Ordinance 105-O-18, seconded
by Ald. Wynne. The Committee voted 6-0 to introduce Ordinance 105-O-
18.
(P5) Ordinance 108-O-18, Special Use Permit and Major Variations for a
Banquet Hall and a Brew Pub, Double Clutch Brewing Company, at
2119-2125 Ashland Avenue
The Zoning Board of Appeals and staff recommend approval of Ordinance
108-O-18 authorizing Special Uses for a Banquet Hall and Brew Pub and
Major Zoning Variations for a 0’ front yard setback where 10’ is required, a 0’
interior side yard setback where 5’ is required, a 0’ rear yard setback where 5’
is required, and to eliminate 1 required short loading dock.
For Introduction
Ald. Rue Simmons noted the experienced applicant has presented concept at
Ward meeting and has met with other stakeholders in community. Supportive
of business, but expressed concern with signage as proposed.
Ald. Wilson moved to introduce Ordinance 105-O-18, seconded by Ald.
Wynne. The Committee voted 6-0 to introduce Ordinance 105-O-18.
Ms. Ester noted neighboring churches are stakeholders and coordination of
events could be issue with parking.
(P6) Ordinance 103-O-18, Granting a Special Use for a Type 2
Restaurant, Backlot Coffee, at 2004 Central Street
The Zoning Board of Appeals and City Staff recommend adoption of
431 of 681
Ordinance 103-O-18 granting a special use approval for a Type 2 Restaurant,
Backlot Coffee in the B1a Business District and oCSC Central Street Overlay
District. The applicant has complied with all zoning requirements, and meets
all of the standards of a special use for this district. Alderman Revelle
recommends suspension of the rules for Introduction and Action at the
September 17, 2018 City Council.
For Introduction and Action
Ald. Wynne moved suspension of the rules to introduce and approve
Ordinance 103-O-18, seconded by Ald. Revelle. The Committee voted 6-
0 to suspend the rules to introduce and approve Ordinance 103-O-18.
(P7) Ordinance 104-O-18, Granting a Special Use and Zoning Relief to
Expand a Daycare Center - Child at 2200 Main Street
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 104-O-18 granting special use approval to expand a Daycare
Center – Child, the Infant Welfare Society of Evanston, and zoning relief for a
one-story addition with a 6.1’ west interior side yard setback where 15’ is
required, at 2200 Main St. in the R2 Single Family Residential District. The
applicant has complied with all zoning requirements and meets all of the
standards for a special use for this district. Alderman Braithwaite
recommends suspension of the rules for Introduction and Action at the
September 17, 2018 City Council.
For Introduction and Action
Ald. Braithwaite, noted DAPR and ZBA recommendations for approval and
request to move forward for introduction and action based on grant funding.
Ald. Fiske moved suspension of the rules to introduce and approve
Ordinance 104-O-18, seconded by Ald. Rue Simmons. The Committee
voted 6-0 to suspend the rules to introduce and approve Ordinance 104-
O-18.
(P8) Ordinance 102-O-18 Granting a Special Use for a Type 2 Restaurant,
Kilwins Chocolates, at 1724 Sherman Avenue
The Zoning Board of Appeals and City Staff recommend adoption of
Ordinance 102-O-18 granting a special use approval for a Type 2 Restaurant,
Kilwins Chocolates in the D2 District. The applicant has complied with all
zoning requirements, and meets all of the standards of a special use for this
district.
For Introduction
Ald. Wilson moved to introduce Ordinance 102-O-18, seconded by Ald.
Rue Simmons. The Committee voted 6-0 to introduce Ordinance 102-O-
18.
432 of 681
(P9) Ordinance 106-O-18, Granting a Special Use for a Public Utility and
Major Zoning Relief for a Fence (Concrete Wall) at 514 Custer Avenue
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 106-O-18 granting special use approval for a Public Utility for the
replacement of existing ComEd equipment with “DC-in-a-box” utility
equipment, and major zoning relief for a 20’-tall fence (concrete wall) for
safety and thermal screening of the utility equipment, at 514 Custer Ave. The
applicant has complied with all other zoning requirements, and meets all of
the standards for special use and major variation in the R3 Two Family
Residential District.
For Introduction
Ald. Fleming requested introduction and action following community meeting
and efforts of ComEd to beautify wall.
Ald. Wilson moved suspension of the rules to introduce and approve
Ordinance 106-O-18, seconded by Ald. Wynne. The Committee voted 6-0
to suspend the rules to introduce and approve Ordinance 106-O-18.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Rue Simmons. The
meeting adjourned at 8:22 p.m.
Respectfully submitted,
Scott Mangum
Planning and Zoning Administrator
433 of 681
For City Council meeting of October 8, 2018 Item P1
Business of the City by Motion - Vacation Rental License, 1918 Jackson Ave.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Vacation Rental License for 1918 Jackson Avenue
Date: September 26, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1918 Jackson Avenue. The Vacation Rental meets all of the Standards and Procedures
for license approval.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
1918 Jackson St. is located on the west side of Jackson Ave. between Emerson St. and
Foster St. in the R5 General Residential District. The property features a four-unit
residence. Two of the units are proposed as Vacation Rentals. However, the owner,
Sargon Isaac, would like the option to rent the remaining two units as Vacation Rentals
in the future. The property has previous property standards citations. These citations,
which have since been resolved, related to general maintenance and repairs, heating
issues, and pest control. The property now meets the Standards and Procedures as
required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. There is one Vacation Rental located just south of the
property at 1914 Jackson Ave. which was approved for a Vacation Rental license in
November of 2017. There have been no recent property standards issues to staff’s
knowledge and staff anticipates no negative cumulative effect.
Memorandum
434 of 681
Page 2 of 2
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to
single-family and several two-family residences. According to the applicant, all property
owners within 250’ of the subject property have been notified of the proposed Vacation
Rental. Staff is not aware of opposition to the proposal.
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any current nuisance issues
specific to the site that could become concerns if the property operates as a Vacation
Rental. On-street parking exists on the block. The existing garage on the property will
not be used as part of the Vacation Rental. Additionally, the Health and Human
Services Department requires an inspection of life safety issues prior to issuing a
license.
Attachments:
Vacation Rental License Application – submitted August 22, 2018
Notice to Neighbors
Mailing Notification List
Aerial View of Property
Photographs of Proposed Vacation Rental Units
Vacation Rental Ordinance 50-O-13
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10132110210000 JEFF & AMELIA MASTERS 1918 WESLEY EVANSTON IL 60201
10132100150000 MAIN KEELER LLC 9420 KEELER AVE SKOKIE IL 60076
10132100190000 ALVIN R PADEN 1122 EMERSON ST EVANSTON IL 60201
10132110070000 HOUSING OPPORTUNITY DE PO BOX 480 TECHNY IL 60082
10132110240000 BRINNSP LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132110190000 D HENN & S STEWART 1922 WESLEY AVE EVANSTON IL 60201
10132110180000 THOMAS COLEMAN 1924 WESLEY EVANSTON IL 60201
10132100080000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132090200000 WESLEY REALTY GROUP 832 CUSTER AVE EVANSTON IL 60202
10132110030000 KOHLI PROP INC PO BOX 4972 SKOKIE IL 60076
10132100160000 V & M MELECIO 1914 JACKSON EVANSTON IL 60201
10132110040000 1935 JACKSON AV LLC PO BOX 4972 SKOKIE IL 60076
10132090290000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132100110000 1932 JACKSON LLC 2033 MILWAUKEE #218 RIVERWOODS IL 60015
10132110060000 HIEN M ONG 6601 N RAMONA LINCOLNWOOD IL 60712
10132100170000 DOUGLAS J WHITMORE 1511 EMERSON ST EVANSTON IL 60201
10132110110000 MICHAEL LEE 7601 N EASTLAKE TR CHICAGO IL 60626
10132110250000 MICHAEL KATHREIN 1419 7601 N EASTLAKE TERR CHICAGO IL 60626
10132100070000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132100090000 OMER MALIK 4700 OLD ORCHARD RD107 SKOKIE IL 60076
10132110080000 JAM HOMES LLC 3166 N LINCOLN #426 CHICAGO IL 60657
10132110170000 BETTY L JOHNSON 1928 WESLEY AVENUE EVANSTON IL 60201
10132090260000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132110050000 BIG TREE HOMES LLC 9420 KEELER AVE SKOKIE IL 60076
10132100340000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132100350000 ROBINSON RENTALS PO BOX 1459 EVANSTON IL 60204
10132110100000 MAIN KEELER LLC 9420 KEELER AVE SKOKIE IL 60076
10132110200000 TADHG MARTIN 1920 WESLEY AV EVANSTON IL 60201
10132100120000 HOUSING OPPORTUNITY PO BOX 480 TECHNY IL 60082
10132110230000 MICHAEL LEE 7601 N EASTLAKE TR CHICAGO IL 60626
10132100100000 PAUL MCGEE 1934 JACKSON ST EVANSTON IL 60201
10132100310000 GARY JOYCE 2906 CENTRAL ST #132 EVANSTON IL 60201
10132110090000 MICHAEL LEE 7601 N EASTLAKE TERR CHICAGO IL 60626
10132100130000 MICHAEL LEE KATHREIN 7601 N EASTLAKE TERR CHICAGO IL 60626
10132110300000 611 CASE LLC 550 ANTHONY TRAIL NORTHBROOK IL 60062
10132110220000 M OPPEMHEIM & C BELSKY 1914 WESLEY EVANSTON IL 60201
10132090250000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
10132100180000 BOARD OF EDUCATION OF 1600 DODGE AVE EVANSTON IL 60201
10132100140000 MICHAEL L KATHREIN 7601 N EASTLAKE CHICAGO IL 60626
10132110260000 MICHAEL KATHREIN 1419 7601 N EASTLAKE TERR CHICAGO IL 60626
10132090300000 EMSQ LLC 666 DUNDEE RD #1102 NORTHBROOK IL 60062
CITY OF EVANSTON - ELLYN GOLDEN2100 RIDGE AVE EVANSTON IL 60201
439 of 681
1918 Jackson Ave.
City of Evanston IL, Imagery courtesy Cook County GIS
drawGraphics_poly
User drawn polygons
Tax Parcels
September 25, 2018 0 0.015 0.030.0075 mi
0 0.025 0.050.0125 km
1:1,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston440 of 681
1918 Jackson Ave., 1st Floor Unit
441 of 681
442 of 681
1918 Jackson Ave., 2nd Floor Unit
443 of 681
444 of 681
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
445 of 681
Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
446 of 681
Page 3
5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
447 of 681
Page 4
2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
448 of 681
For City Council meeting of October 8, 2018 Item P2
Business of the City by Motion - Vacation Rental License, 1614 Main St. Unit A
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Vacation Rental License for 1614 Main Street, Unit A
Date: September 26, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1614 Main Street, Unit A. The Vacation Rental meets all of the Standards and
Procedures for license approval.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
1614 Main St. is located on the south side of Main St. near the Florence Ave. and Main
St. intersection in the R3 Two-Family Residential District. The property features four
townhouse units. The front unit is proposed as a Vacation Rental. The Vacation Rental
is owned by Heather and Delano Demps, who live in the unit, and travel abroad from
September to May. The Vacation Rental will be operated by Mariah Richard Turner, the
Designated Agent. The property meets the Standards and Procedures as required by
Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. There is one Vacation Rental located directly to the east at
1612 Main Street which was approved for a license in October of 2017. Additionally,
approximately one block to the east at 1500 Main St., another Vacation Rental received
a license in April of 2018. There have been no property standards issues for these
properties to staff’s knowledge and staff anticipates no negative cumulative effect.
Memorandum
449 of 681
Page 2 of 2
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to a
variety of residences: single family and two-family residences, townhomes and multi-
family residences. According to the applicant all property owners within 250’ of the
subject property have been notified of the proposed Vacation Rental. Staff is not aware
of opposition to the proposal.
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental. The
property includes one off-street parking space available in the rear of the property for
this unit. Additionally, the Health and Human Services Department requires an
inspection of life safety issues prior to issuing a license.
Attachments:
Vacation Rental License Application – submitted August 22, 2018
Notice to Neighbors
Mailing Notification List
Aerial View of Property
Vacation Rental Ordinance 50-O-13
450 of 681
451 of 681
452 of 681
453 of 681
10244020010000 DAVID J MOORE 1526 MAIN ST EVANSTON IL 60202
10244020350000 MATTHEW & KATY PAIGE 1527 WASHINGTON ST EVANSTON IL 60202
10244010230000 MICHAEL S KELLAMS 1616 MAIN ST EVANSTON IL 60202
10244010440000 JEFFREY KRETCHER 1614 MAIN ST B EVANSTON IL 60202
10244010220000 JESSICA AMBROSIA 1620 MAIN ST EVANSTON IL 60202
10244010210000 WESTVUE NPL TRUST II 895 DOVE ST NEWPORT BEACH CA 92660
10244010360000 HARRY POLICAPE 1627 WASHINGTON EVANSTON IL 60202
10244010430000 RICHARD LYNGAAS 1614 A MAIN EVANSTON IL 60202
10244020340000 S SPYRISON & M HUFFMAN 835 FLORENCE AV EVANSTON IL 60202
10244010170000 ROGGE JAMES W 1704 MAIN ST EVANSTON IL 60202
10244010130000 TODD BORRO 1613 WASHINGTON ST EVANSTON IL 60202
10244010110000 H ALCADE 1619 WASHINGTON ST EVANSTON IL 60202
10244010400000 JOSHUA S DRANOFF 1608 MAIN ST EVANSTON IL 60202
10244010200000 RICARDO FRANCO 1626 MAIN ST EVANSTON IL 60202
10244010120000 STEPHEN WATERS & HOKE 1615 WASHINGTON ST EVANSTON IL 60202
10244010410000 WM & S WALDO 1610 MAIN ST EVANSTON IL 60202
10244010450000 MAUDLYNE IHEJIRIKA 1614 C MAIN ST EVANSTON IL 60202
10244010500000 A KAHAN 1604 MAIN ST EVANSTON IL 60202
10244010490000 HEATHER HANCOCK 1606 MAIN ST EVANSTON IL 60202
10244010370000 ANNETTE BRICE 1625 WASHINGTON ST EVANSTON IL 60202
10244010420000 JAMES LEE BORCHIK JR 1612 MAIN ST EVANSTON IL 60202
10244010470000 DONALD DUNBAR 1602 MAIN ST EVANSTON IL 60202
10244010140000 JOHN TAFF 1800 AMBERLY CT #111 LAKE FOREST IL 60045
10242210020000 EXEMPT - SCHOOL DIST #65 1500 MCDANIEL AVE EVANSTON IL 60201
10244010460000 RICHARS LYNGAAS 1614A MAIN EVANSTON IL 60202
10244010190000 CHARLES P BARKER JR 1630 MAIN ST EVANSTON IL 60202
10244010350000 HARLEY & COLLEEN ROMAN 1631 WASHINGTON ST EVANSTON IL 60202
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10244010300000 CHRISJON SIMON 1623 WASHINGTON ST EVANSTON IL 60202
ELLYN GOLDEN 2100 RIDGE AVE EVANSTON IL 60201
454 of 681
1614 Main St., Unit A
City of Evanston IL, Imagery courtesy Cook County GIS
drawGraphics_poly
User drawn polygons
Tax Parcels
September 25, 2018 0 0.015 0.030.0075 mi
0 0.025 0.050.0125 km
1:1,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston455 of 681
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
456 of 681
Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
457 of 681
Page 3
5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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Page 4
2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of October 8, 2018 Item P3
Business of the City by Motion - Vacation Rental License, 1033 Cleveland #1
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Vacation Rental License for 1033 Cleveland #1
Date: October 2, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1033 Cleveland St., Unit 1. The Vacation Rental meets all of the Standards and
Procedures for license approval.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
1033 Cleveland St. is located on the north side of Cleveland St. near the Ridge Ave.
and Cleveland St. intersection in the R2 Single-Family Residential District. The property
features a two-unit residence. The 1st floor unit is proposed as a Vacation Rental. The
Vacation Rental is owned by Anna, Chad and Carol Luce, who will operate the vacation
rental between January and April. The property meets the Standards and Procedures
as required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. There are no other Vacation Rentals in the vicinity of this
location. There have been no property standards issues to staff’s knowledge and staff
anticipates no negative cumulative effect.
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to
single-family and several two-family residences. According to the applicant, all property
Memorandum
460 of 681
Page 2 of 2
owners within 250’ of the subject property have been notified of the proposed Vacation
Rental. Staff is not aware of opposition to the proposal.
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental. The
property includes a garage in the rear; however, this will not be used by the Vacation
Rental. On-street parking exists on the block. Additionally, the Health and Human
Services Department requires an inspection of life safety issues prior to issuing a
license.
Attachments:
Vacation Rental License Application – submitted September 6, 2018
Notice to Neighbors
Mailing Notification List
Aerial View of Property
Vacation Rental Ordinance 50-O-13
461 of 681
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11193120280000 KOROL & R TAYLOR 710 RIDGE AVE EVANSTON IL 60202
11193170310000 ERVIN C CHOCOL 1020 CLEVELAND ST EVANSTON IL 60202
11193120630000 Dennis O'Hara 636 Ridge Avenue Evanston IL 60202
11193080470000 ARTHUR E GOLDBERG 718 RIDGE AVE EVANSTON IL 60202
11193170080000 MITCHELL ROGERS 1100 CLEVELAND AV EVANSTON IL 60202
11193170220000 BRENT POTTER 1103 SEWARD ST EVANSTON IL 60202
11193120180000 S JONES & J BATZA 1114 MONROE EVANSTON IL 60202
11193170240000 CAROL T STEINBUCK 1023 SEWARD ST EVANSTON IL 60202
11193120520000 ROBERT THALL & JO CATE 1035 CLEVELAND EVANSTON IL 60202
11193170030000 FORREST L BUCHTEL 1116 CLEVELAND ST EVANSTON IL 60202
11193080380000 VERNON J GRUBISICH 1101 MONROE EVANSTON IL 60202
11193170320000 EUGENE/PAT HAYDEN 622 RIDGE EVANSTON IL 60202
11193120480000 DONNA SERIO 1115 CLEVELAND EVANSTON IL 60202
11193170070000 E YORK & A GEORGIADIS 1102 CLEVELAND EVANSTON IL 60202
11193080390000 GEORGE & BARBARA HAY 1037 MONROE ST #4T EVANSTON IL 60202
11193170250000 FRANKG&SUZANNESHUMAKER1021 SEWARD ST EVANSTON IL 60202
11193120190000 GEOFFREY PRAIRIE 1110 MONROE ST #2 EVANSTON IL 60202
11193120470000 FRANCIS MOREL 1117 CLEVELAND ST EVANSTON IL 60202
11193120540000 JADE BARTLETT 1031 CLEVELAND ST EVANSTON IL 60202
11193120220000 JEAN GONZALEZ 1104 MONROE EVANSTON IL 60202
11193170330000 MICHAEL P JOSVANGER 612 RIDGE AV EVANSTON IL 60202
11193170100000 DEANY & MALYON 1032 CLEVELAND ST EVANSTON IL 60202
11193080370000 EBELGRADE RBLADEN 1105 MONROE ST EVANSTON IL 60202
11193120490000 JVA IL LLC 626 W RANDOLPH 1 CHICAGO IL 60661
11193120240000 JOSE M URQUIAGA 1036 MONROE ST EVANSTON IL 60202
11193120210000 D & J LLOYD 1106 MONROE EVANSTON IL 60202
11193120500000 THOMAS & SUSAN CHORBA 1107 CLEVELAND ST EVANSTON IL 60202
11193170040000 BOGARD ROBBIE 1112 CLEVELAND ST EVANSTON IL 60202
11193170060000 A DAN FLANNERY 1108 CLEVELAND ST EVANSTON IL 60202
11193080400000 BRIAN SKALINDER 1035 MONROE ST EVANSTON IL 60202
11193170200000 LINETTE MATZIG 1107 SEWARD ST EVANSTON IL 60202
11193120460000 KEVIN QUINN 1119 CLEVELAND ST EVANSTON IL 60202
11193120530000 CAROL LUCE 1033 CLEVELAND EVANSTON IL 60202
11193120550000 CZERSKI & KOWAL 1029 CLEVELAND EVANSTON IL 60202
11193080410000 RAHMAN&ZEHRA KHAN 665 W CORNELIA AV CHICAGO IL 60657
11193170050000 R HEILIGMAN & K SWAINE 1110 CLEVELAND ST EVANSTON IL 60202
11193120250000 MAHESH ALUR 1034 MONROE ST EVANSTON IL 60202
11193120200000 SHARON L FRIEND 1108 MONROE ST EVANSTON IL 60202
11193170300000 WALTER ANDERSON JR 1024 CLEVELAND ST EVANSTON IL 60202
11193120620000 SHALINI SHARMA 1027 CLEVELAND ST EVANSTON IL 60202
11193170090000 HEIKE EGHARDT 1034 CLEVELAND ST EVANSTON IL 60202
11193170110000 S SMITH & A CHUBB 1030 CLEVELAND ST EVANSTON IL 60202
11193120270000 WALTER S HALLEN 1030 MONROE EVANSTON IL 60202
11193170230000 C & KIM GIBBONS 1025 SEWARD ST EVANSTON IL 60202
11193170210000 MARK & PAMELA DANIELS 1105 SEWARD ST EVANSTON IL 60202
11193120290000 AMY KEEFNER 706 RIDGE AVE EVANSTON IL 60202
11193170340000 K BOYLE & V GETIS 610 RIDGE AVE EVANSTON IL 60202
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11193170260000 RICHARD H LIBLES 1019 SEWARD EVANSTON IL 60202
11193120260000 J P WEILAND 1032 MONROE ST EVANSTON IL 60202
11193170120000 JOSHUA PICK 1028 CLEVELAND ST EVANSTON IL 60202
11193120300000 BRINDHA THINAKARAN 702 RIDGE AVE EVANSTON IL 60202
11193120510000 ROBERT L BOWKER 1103 CLEVELAND EVANSTON IL 60202
11193080360000 HOWARD ROSING 1107 MONROE EVANSTON IL 60202
11193120230000 S HARRIS/ C FORD 1100 MONROE ST EVANSTON IL 60202
CITY OF EVANSTON- ELLYN GOLDEN2100 RIDGE AVE EVANSTON IL 60201
466 of 681
1033 Cleveland St., Unit #1
City of Evanston IL, Imagery courtesy Cook County GIS
drawGraphics_poly
User drawn polygons
Tax Parcels
September 25, 2018 0 0.015 0.030.0075 mi
0 0.025 0.050.0125 km
1:1,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston467 of 681
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
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5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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Page 4
2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of October 8, 2018 Item P4
Ordinance 107-O-18, Inclusionary Housing Ordinance
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Planning and Development Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy and Planning Analyst
Subject: Ordinance 107-O-18 Amending Title 5, Chapter 7, “Inclusionary Housing"
Date: October 2, 2018
Recommended Action:
The Inclusionary Housing Ordinance Subcommittee and staff recommend approval of
Ordinance 107-O-18, amending Title 5, Chapter 7 of the City Code, “Inclusionary
Housing.”
Livability Benefits:
Built Environment: Support housing affordability;
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Summary:
At the October 30, 2017 special City Council meeting on Affordable Housing, Council
agreed that the Mayor would appoint a subcommittee composed of aldermen and
housing development experts to propose revisions to the City’s Inclusionary Housing
Ordinance (IHO) that would more effectively generate on-site affordable units.
The Subcommittee met on January 17, February 7, July 24, and September 12, to
evaluate a number of changes to the IHO. Staff provided updates on the
Subcommittee’s progress at the quarterly City Council affordable housing updates
meetings on January 29, April 30, and July 30. The Subcommittee discussed revisions
to the ordinance that would strengthen the requirements for affordable units on-site,
provide bonuses that more effectively incentivize on-site units, and offer some flexibility
to developers in order to take differences in projects into account. Other proposed
changes reduce the financial incentives of paying fees in lieu of on-site affordable units
to further support the goal of on-site units. Proposed changes are summarized below:
1. Require that any development requesting zoning variances or site allowances
must have a minimum of 5% Inclusionary Dwelling Units (IDUs) on-site, and pay
a fee-in-lieu for the remaining units
Memorandum
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2. Strengthen developer incentives for on-site units; the current bonus structure
does not provide developers the additional market rate units needed to offset the
costs of inclusionary units:
a. Differentiate bonus structure by zoning districts (e.g., in Residential
districts, bonuses are additional building lot coverage and impervious
surface coverage, while Downtown district bonuses are increases in
density and FAR.) Provide some bonuses with 5% IDUs and increase
bonuses with 10% IDUs
b. Clarify benefits for on-site units, including waiver and deferral of building
permit fees for IDUs and market rate units respectively, and pro rata share
of common elements; wait list for IDUs and income certifications of
prospective tenants handled by City-contracted agency
3. Reduce the financial incentive to pay the fee in lieu by:
a. Increasing the fees in lieu of on-site affordable units
b. Moving the payment of any fee-in-lieu from receipt of first temporary
certificate of occupancy to issuance of building permits
4. Simplify the requirements for on-site units and make consistent between TOD
and non-TOD areas.
a. All IDUs in rental projects must be rented to households earning at or
below 60% of the area median income (AMI)
b. The Subcommittee requests City Council direction on the
affordability levels for homeownership. The attached ordinance
states that “All affordable units must be sold to households whose
incomes do not exceed 100% AMI adjusted for household size.”
However, Council may choose to use one of the two options are
shown below:
i. All of the IDUs must be sold to households earning at below 100%
AMI
– OR –
ii. Half of the IDUs must be sold to households earning at below 80%
AMI, and half of the IDUs must be sold to households earning at or
below 100% AMI
5. Maintained flexibility for developers to submit an alternative equivalent proposal;
deleted reduction of requirements
Additional details on the proposed revisions to the Inclusionary Housing Ordinance, and
their corresponding sections, are listed in order below:
§ 5-7-3. DEFINITIONS.
• Rental affordability period changed from 25 to 30 years
• “COVERED DEVELOPMENT” definition changes:
o The distinction between TOD and non-TOD areas was removed; all
developments with five or more units are covered.
o Clarified that affordable housing developments are eligible for
development bonuses, fee waivers/deferrals and parking reductions for up
to 10% of the affordable units
o In (B), added: “or changes the number of bedrooms in dwelling units
without a change tenure.”
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• Added definition for “PRIMARILY AFFORDABLE HOUSING DEVELOPMENT”
§ 5-7-4. REQUIREMENTS.
• (B) Calculation changes: For all fractional units less one half, a payment of one
half the fee-in-lieu will be required.
§ 5-7-6. ELIGIBILITY AND PREFERENCE OF HOUSEHOLDS FOR AFFORDABLE
DWELLING UNITS.
• (B) Eligibility:
o For-sale considerations: All for-sale units shall be sold to households
earning at or below 100% AMI – OR – Half of the affordable units must be
sold to households whose incomes do not exceed 80% AMI and half must
be sold to households whose incomes do not exceed 100% AMI
The Subcommittee requested that City Council choose which
option to use in the ordinance
o Rental considerations: Eliminate TOD and non-TOD distinctions and
require that all rental affordable units be at 60% AMI or below.
§ 5-7-7. DISTRIBUTION AND ATTRIBUTES OF ON SITE AFFORDABLE DWELLING
UNITS.
• (D) Interior Appearance and Finishes changed to say, “Affordable dwelling units
may have different interior finishes than market rate units, but shall be
Contractor Grade or higher quality.”
• (G) Unit Size changed to “Unit Characteristics,” and now says, “Affordable
dwelling units shall be indiscernible from market rate units from the exterior or
common areas and shall be equal to or larger than the minimum size
requirements in the building code in effect at the time of project approval.” The
chart with minimum square feet per unit was removed.
§ 5-7-8. CASH PAYMENT IN LIEU OF PROVIDING AFFORDABLE DWELLING
UNITS.
• First paragraph changed to add: “Developments that receive variances or
allowances above the base zoning must have a minimum of 5% affordable units
onsite and may pay a fee in lieu of the remaining 5% of affordable units, with the
exception of condominium developments. Condominium developments may
choose to pay a fee in lieu of building each affordable dwelling unit required by
Section 4 of this chapter at the per-unit rate shown below.”
• (A) Fee-in-lieu increases: “The fee in lieu amount per affordable dwelling unit
shall be one hundred seventy-five thousand dollars ($175,000) for units in all
Downtown and Research Park zoning districts or one hundred and fifty thousand
dollars ($150,000) per affordable dwelling unit in all other zoning districts. For
condominium developments that elect to pay fees in lieu of any onsite affordable
units, the fee in lieu per affordable dwelling unit shall be 1.5 times the basic fee
in lieu shown above for either Downtown or non-Downtown zoning districts. The
fee in lieu rates will be adjusted annually based on the Consumer Price Index.”
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• (C) Timing of fee-in-lieu payment changed to: “Unless otherwise preempted by
law, any fee in lieu shall be paid at the same time as building permits.”
§ 5-7-10. REDUCTION OF REQUIRMENTS.
• Section deleted, changed to new titled “RESERVED.”
§ 5-7-13. INCENTIVES FOR APPLICANTS.
• (D) Bonuses: See charts in amended ordinance; removed TOD and non-TOD
distinctions, and changed to downtown and non-downtown zoning districts.
• (E) Parking: See chart in amended ordinance; only place where TOD and non-
TOD distinctions maintained. Parking requirements now match parking study
revisions.
SECTION 6: Ordinance 107-O-18 will go into effect on January 1, 2019. However,
developers that submit applications prior to January 1, 2019 may choose to comply with
Ordinance 60-O-15 or 107-O-18.
Legislative History:
The Inclusionary Housing Ordinance Subcommittee approved the revised ordinance,
107-O-18, at its meeting on September 12, 2018.
Attachment:
107-O-18 Inclusionary Housing Ordinance
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107-O-18
AN ORDINANCE
Amending Portions of City Code Title 5, Chapter 7 to Expand the
Application of the Inclusionary Housing Ordinance
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: Title 5, Chapter 7, “Inclusionary Housing,” of the Evanston
City Code, 2012, as amended, is hereby further amended to read as follows:
5-7-1. TITLE.
This chapter shall be titled and referred to as the INCLUSIONARY HOUSING
ORDINANCE.
5-7-2. PURPOSE AND INTENT.
The purpose of this Chapter is to promote the public health, safety, and welfare of the
residents of Evanston by requiring residential developments or developments which
contain a residential component to include a certain percentage of dwelling units in a
proposed development to be priced affordably for low-income, moderate-income, and
middle-income and moderate income households or to make a payment in accordance
with the terms of this Chapter. Based upon the review and consideration of reports and
analyses of the housing situation in the City, it is apparent that the diversity of the City's
housing stock has declined as a result of increasing property values and housing costs,
and a reduction in the availability of affordable housing; and that, with the exception of
housing subsidized by the City, the privately developed new residential housing that is
being built in the City generally is not affordable to low and moderate income
households. The City recognizes the need to provide affordable owner occupied and
rental housing to low-income, moderate-income, and middle-income and middle-income
households in order to maintain a diverse population, and to provide owner occupied
and rental housing for those who live or work in the City. Without intervention, the trend
toward increasing housing prices and rental rates will result in an inadequate supply of
owner occupied and rental affordable housing units for City residents and local
employees, which will have a negative impact upon the ability of local employers to
maintain an adequate local work force, and will otherwise be detrimental to the public
health, safety, and welfare of the City and its residents. Since the remaining land
appropriate for new residential development within the City is limited, it is essential that
a reasonable proportion of such land be developed into owner occupied dwelling units
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and rental units that are affordable to low-income, moderate-income, and middle-
income and moderate income households, including and working families.
5-7-3. DEFINITIONS.
For the purposes of administering this Chapter, these definitions shall apply:
AFFORDABILITY
PERIOD, OWNER
OCCUPIED.
The time during which the affordability restrictions imposed
by this Chapter shall apply to owner occupied affordable
dwelling units. Owner occupied affordable dwelling units
covered by this Chapter shall remain affordable in
perpetuity or as long as allowable by law. The affordability
period begins at the time of first occupancy of the affected
unit.
AFFORDABILITY
PERIOD, RENTAL.
The time during which the affordability restrictions imposed
by this Chapter shall apply to leased affordable dwelling
units. Leased affordable dwelling units covered by this
Chapter shall remain affordable for a period of thirty
(30)twenty-five (25) years, after which the requirements of
this Chapter cease to be controlling. The affordability
period begins at the time of first occupancy of the affected
Affordable Dwelling Unit.
AFFORDABLE
DWELLING UNIT.
All owner occupied or leased dwelling units in a covered
development as defined herein.
AFFORDABLE
HOUSING
AGREEMENT.
The document signed by the purchaser or lessee of an
affordable dwelling unit at the time of sale or lease, along
with such other legal documents as may be required,
detailing the affordability requirements of the affordable
dwelling unit.
AFFORDABLE
HOUSING, OWNER
OCCUPIED.
Decent, safe, sanitary housing that is: a) affordable to
"households that meet AMI parameters" as set forth in this
chapter; and b) to be sold only to "qualified households" as
defined herein. The cost of the mortgage payment and
relevant expenses (a calculation of property taxes,
homeowner's insurance, and, when applicable,
condominium or homeowner association fees) of owner
occupied dwelling units shall not exceed thirty one percent
(31%) thirty three percent (33%) of the household's gross
annual household income (the total income of all adults
over eighteen (18) years of age in the household).
AFFORDABLE
HOUSING, RENTAL.
Decent, safe, sanitary housing that is: a) affordable to
households with AMI parameters set forth in this chapter;
and b) to be leased only to "qualified households" as
defined herein.
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APPLICANT. Any developer who applies to the department to receive
approval of a covered development pursuant to this
Chapter.
AREA MEDIAN
INCOME (AMI).
The median income level for the Chicago primary
metropolitan statistical area, as established and defined in
the annual schedule published by the secretary of the
United States Department of Housing and Urban
Development and adjusted for household size.
CERTIFICATE OF
QUALIFICATION.
A certificate establishing a qualified household's eligibility
to purchase or lease an affordable dwelling unit based on
income eligibility using the HUD Part 5 verification process
and asset limits, per the City’s wait list policies and
procedures. Certificates of qualification shall be valid for
six (6) months.
COMMUNITY LAND
TRUST.
A private, not for profit corporation which the city may
create or authorize organized exclusively for charitable,
cultural, or other purposes to acquire and own land for the
benefit of the city and low to middle income persons,
including the creation and preservation of affordable
housing.
CONSUMER
PRICE INDEX.
Consumer price index for all urban consumers as
published annually by the United States department of
labor, bureau of labor statistics.
CONTRACTED
AGENCY
An organization with which the City contracts and has a
written agreement to manage the centralized wait list for
affordable dwelling units and to income certify households
for those units.
COVERED
DEVELOPMENT.
A development containing five (5) or more dwelling units in
a TOD area or a development containing ten (10) or more
dwelling units outside a TOD area, on contiguous land
under common ownership or control by an applicant at one
location within the city, when such dwelling units are to be
sold or leased to owner-occupants or leased to tenants.
The term “covered development” and the regulations
contained in this chapter shall not may apply to a
development that is designed to provide primarily
affordable dwelling units. ; Developments that provide
primarily affordable units are eligible for the development
bonuses and fee waivers/deferrals for up to ten percent
(10%) of the on-site affordable units, but are not eligible for
bonuses on affordable units beyond the ten percent (10%).
However, primarily affordable housing developments are
eligible for the same parking reductions as covered
developments. The term "covered development" includes,
without limitation, the following:
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(A) A development that is new residential construction or
new mixed use construction with a residential component.
(B) A development that is the renovation , repurposing or
reconstruction of an existing multiple-family residential
structure that changes the use from rental to owner
occupied units or vice versa, or that changes the number
of bedrooms in dwelling units without a change in tenure.
(C) A development that will change the use of an existing
building from nonresidential to residential.
(D) A development built in phases.
DEPARTMENT. The Evanston Community Development Department or
any successor agency, unless otherwise indicated.
DEVELOPER. Any person, firm, corporation, partnership, limited liability
company, association, joint venture, or any entity or
combination of entities that develops dwelling units, but
does not include any governmental entity.
DIRECTOR. The director of the City of Evanston Community
Development department or his/her designee.
HOUSING PROVIDER. A nonprofit entity designated by the city to own affordable
dwelling units.
INCLUSIONARY
HOUSING PLAN.
The plan submitted as part of a development application
which details the development's compliance with the
affordable housing requirements of this chapter.
LOW INCOME
HOUSEHOLD.
For homebuyers: a household with a total income equal to
or below eighty percent (80%) of the AMI. For renters: a A
household with a total income equal to or below 50% of
the AMI in TOD areas, and equal to or below 60% of the
AMI in all other areas.
MARKET RATE
DWELLING UNITS.
All owner occupied or rental dwelling units in a covered
development that are not affordable dwelling units as
defined herein.
MIDDLE INCOME
HOUSEHOLD.
For homebuyers: aA household with a total income
between above eighty percent (80%) of the AMIand but
not exceeding one hundred twenty percent (120%) of the
AMI in TOD areas, and between 80% and 120% of the
AMI in all other areas. For renters: a household with a total
income between 50% and 60% of the AMI in TOD areas,
and between 60% and 80% of the AMI in all other areas.
MODERATE INCOME
HOUSEHOLD
A household with a total income above fifty percent (50%)
of the AMI but not exceeding eighty percent (80%) of the
AMI.
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PRIMARILY
AFFORDABLE
HOUSING
DEVELOPMENT
A residential multi-family building that may have the
physical characteristics of a covered development, but will
have affordability restrictions that exceed the requirements
of this ordinance. This may include a development in
which all of the units are restricted to households earning
at or below the median income.
PROPERTY,
RECEIVING PUBLIC
FUNDING
Any residential development or development containing a
residential component, existing or new, that receives or
has received any public funds.
Public funding is any grant, loan, or subsidy from any
Federal, State or local agency or instrumentality, including,
but not limited to, the disposition of real property for less
than market value, purchase money financing,
construction financing, permanent financing, the utilization
of bond proceeds and allocations of low income housing
tax credits.
Public funding shall not include the receipt of rent
subsidies pursuant to Section 8 of the United States
Housing Act of 1937, as amended, or an exemption or
abatement of real property taxes or other such other
programs of full or partial exemption from or abatement of
real property taxation.
PROPERTY,
PRIVATELY FUNDED.
Any residential development or development containing a
residential component, current or new, that does not and
has not received any public funds.
QUALIFIED
HOUSEHOLD.
A household whose income has been verified as meeting
the AMI parameters for a household as detailed in this
Chapter and has received a certificate of qualification from
the developer City’s contracted agency or its designee per
section 5-7-6 of this chapter.
TRANSIT ORIENTED
DEVELOPMENT or
TOD
A development pattern created around a transit station that
is characterized by higher density, mixed uses, pedestrian
environment, reduced parking, and a direct and convenient
access to the transit station.
TOD AREA The area that has the designation for an identified transit
station and the area around it. The area provides for
development that is compatible with and supportive of
public transit and a pedestrian-oriented environment.
TRANSIT STATION The area including the platform which supports transit
usage and that is owned and/or operated by the transit
agency.
5-7-4. REQUIREMENTS.
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(A) General Requirement: For privately funded developments, ten percent (10%) of
the total number of dwelling units in a covered development shall be affordable
dwelling units. For properties receiving public funds, twenty percent (20%) of the
total number of dwelling units in a covered development shall be affordable
dwelling units.
(B) Calculation: To calculate the number of affordable dwelling units required in a
covered development, the total number of proposed dwelling units shall be
multiplied by ten or if applicable, twenty percent (10% / 20%). When a
requirement of this Ordinance results in a fraction, the following rules apply:
1. Fractions of one-half and more are counted as a whole.
2. Fractions less than one-half are disregarded in the onsite unit calculation
but apply to the fee-in-lieu calculation.
3. The above two rules are also applied in the computation of numbers of
dwelling units. fees-in-lieu with any fraction of a unit less than one half
calculated at half the per unit fee in lieu.
(C) TOD Areas: A TOD area may or may not be divided into zones of varying
development intensity, as described in this section. Central Street, downtown,
Chicago Avenue, etc. The initial boundaries and zones of each TOD area are
described in Appendix A.
5-7-5. COMPLIANCE PROCEDURES.
(A) Application. The applicant for approval of a covered development shall file an
application for approval of the affordable dwelling unit component of the
development on a form provided by the Community Development Department
and submit it with the application for approval of the development. The
application for development shall not be considered complete without the
information required by this chapter for the affordable dwelling unit component.
The application shall require, and the applicant shall provide, among other things,
general information about the nature and scope of the covered development, as
well as other documents and information as this chapter and the department may
require. The application shall include the inclusionary housing plan referred to
under subsection (B) of this section.
(B) Inclusionary Housing Plan. The applicant shall submit an inclusionary housing
plan on or before time of submission of a building permit that outlines and
specifies the covered development's compliance with each of the applicable
requirements of this chapter. The inclusionary housing plan shall specifically
contain, as a minimum, the following information regarding the covered
development:
1. A general description of the covered development.
2. The total number of market rate dwelling units and affordable dwelling
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units in the covered development.
3. The number of bedrooms in each market rate dwelling unit and each
affordable dwelling unit.
4. The square footage of each market rate dwelling unit and each affordable
dwelling unit.
5. The general location of each affordable dwelling unit within the covered
development.
6. The pricing schedule for each affordable dwelling unit and each market
rate dwelling unit.
7. The phasing and construction schedule for each market rate dwelling unit
and each affordable dwelling unit.
8. Documentation and plans regarding the exterior and interior appearances,
materials, and finishes of the covered development and each of its
dwelling units.
9. A description of the marketing plan that the applicant proposes to utilize
and implement to promote the sale of the affordable dwelling units within
the covered development.
10. Any proposal to make a cash payment, per section 5-7-8 of this chapter,
or alternative equivalent action, per section 5-7-9 of this chapter, in lieu of
providing affordable dwelling units.
5-7-6. ELIGIBILITY AND PREFERENCE OF HOUSEHOLDS FOR AFFORDABLE
DWELLING UNITS.
(A) Certificate Of Qualification. The developer, or its designee,contracted agency
shall issue a certificate of qualification to any household the developer, or its
designee, whose income has been verified meets as meeting the AMI threshold
requirements for a "relevant household" as set forth in this chapter.
(B) Eligibility.
1. The affordable dwelling units within a covered development which are for-
sale shall be sold only to owner-occupant qualified households whose
primary residence shall be said affordable dwelling unit.
a. TOD Area: For covered developments in a TOD Area, 50% of All
affordable units must be sold to households earning up to 100% AMI and
50% of the units sold to households at 80% AMI, both adjusted for
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household size.whose incomes do not exceed 10% AMI adjusted for
household size.
b. Outside of TOD Area: For covered developments outside TOD
area, 50% of units must be sold to households earning up to 120% AMI
and 50% of the units sold to households at eighty percent (80%) AMI, both
adjusted for household size.
2. The affordable dwelling units within a covered development for rent shall
be leased only to tenants with qualified households whose primary
residence shall be said affordable dwelling unit.
a. TOD Area: For covered developments in a TOD Area, 50% ofall
affordable units must be leased to households earning up towhose
incomes do not exceed 60% AMI adjusted for household size. and 50% of
the units leased to households at 50% AMI, both adjusted for household
size.
b. Outside of TOD Area: For covered developments outside a TOD Area,
50% of units must be leased to households earning up to 80% AMI and
50% of the units leased to households at 60% AMI, both adjusted for
household size.
(C) Preference. Priority for affordable dwelling units will be given first to qualified
households who currently live in Evanston, or who have lived in Evanston with a
member of a household currently living in Evanston, or to households in which
the head of the household or the spouse or domestic partner works in Evanston.
(D) Waiting List. The City may create, or authorize the creation, of waiting lists of
households for affordable housing units in developed and managed by the
contracted agency in advance of the construction of those units in order to
prioritize households pursuant to Section 5-7-6 (C), After the affordable units
within the covered development are fully occupied, households Households may
complete a preliminary income screening based on self-reported income and
request to be placed on a waiting list for rental and ownership units. The waiting
list will be prioritized with current Evanston residents or with individuals who have
lived in Evanston with a member of a household currently living in Evanston, or to
households in which the head of the household or the spouse or domestic
partner works in Evanston. The contracted agency shall refer certified
households drawn from the waiting list to developers of covered developments
for rental or ownership units throughout the affordability period of the
development according to the “Inclusionary Housing Policies and Procedures for
Rental and Ownership Affordable Dwelling Units.”
5-7-7. DISTRIBUTION AND ATTRIBUTES OF ON SITE AFFORDABLE DWELLING
UNITS.
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(A) Location Of Affordable Dwelling Units. Affordable dwelling units shall be
dispersed among the market rate dwelling units throughout the covered
development.
(B) Phasing Of Construction. In a multiphase d development, all phases shall include
a proportion of affordable dwelling units throughout the covered development.
The affordable dwelling units shall never be the last units to be built in any
covered development.
(C) Exterior Appearance. The exterior appearance of the affordable dwelling units in
any covered development shall be visually compatible with the market rate
dwelling units in the covered development. External building materials and
finishes shall be substantially the same in type and quality for affordable dwelling
units as for market rate dwelling units.
(D) Interior Appearance and Finishes. Affordable dwelling units shall may have the
samedifferent interior appearance and finishes as basic market rate dwelling
unitsthan market rate units, but the interior finish materials shall be Contractor
Grade or higher.
(E) Mix of Bedroom Types of Affordable Units. The bedroom mix of affordable
dwelling units shall be in equal proportion to the bedroom mix of the market rate
dwelling units within the covered development. If the bedroom mix creates more
options than the number of affordable dwelling units to be built, the affordable
dwelling units shall be built with the greater number of bedrooms; e.g., if the
bedroom mix provides for four (4) options: efficiency, one bedroom, two (2)
bedroom, or three (3) bedroom; but only three (3) affordable dwelling units are to
be built, then a one bedroom, a two (2) bedroom, and a three (3) bedroom unit
shall be built.
(G) Unit SizeCharacteristics. Affordable dwelling units shall be similar toindicernible
from market rate dwelling units from the exterior and common areas and shall be
equal to or larger in size than the minimum requirements in the building code in
effect at the time of project approval. with a comparable number of bedrooms
and subject to the following minimum standards for square footage size of the
affordable dwelling unit:
Studio 500 square feet
1 Bedroom 750 square feet
2 Bedroom 900 square feet
3 Bedroom 1,200 square feet
(H) Energy Efficiency. Standard components related to energy efficiency, including,
but not limited to, mechanical equipment and plumbing, insulation, windows, and
heating and cooling systems, shall be the same in market rate dwelling units and
affordable dwelling units.
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5-7-8. CASH PAYMENT IN LIEU OF PROVIDING AFFORDABLE DWELLING UNITS.
In a covered development that is aAs of right, an applicant may pay a fee in lieu of
building each affordable dwelling unit required by Section 4 of this chapter for the
covered development. Developments that receive variances or allowances above the
base zoning must have a minimum of 5% affordable units onsite and may pay a fee in
lieu of the remaining 5% of affordable units at the per unit rate below. Condominium
developments only may choose to pay a fee in lieu of building each affordable dwelling
unit required by Section 4 of this chapter at the per-unit rate shown below:
(A) The fee in lieu amount per affordable dwelling unit shall be either one hundred
seventy five thousand dollars ($100175,000) for units in all TOD Downtown and
Research Park areazoning districts or seventy-fiveone hundred fifty thousand
($75150,000) per affordable dwelling unit in a non-TOD areaall other zoning
districts. For condominium developments only that elect to pay the fee in lieu of
all onsite units, the fee in lieu per affordable dwelling unit shall be 1.5 times the
fee in lieu shown above for either Downtown or non-Downtown zoning districts.
The fee in lieu is subject to annual review and revision by the city council.will be
adjusted annually based on the Consumer Price Index.
(B) All cash payments received pursuant to this chapter shall be deposited directly
into the affordable housing fund.
(C) Unless otherwise preempted by law, any fee in lieu shall be paid at the same
time as building permits.prior to the issuance of a temporary certificate of
occupancy for any dwelling unit in the covered development.
(D) The in-lieu fee will be calculated at the time the applicant submits an application
for a building permit to the Community Development department. The fee, as
calculated, will be valid for two years following the date it is calculated by the
Community Development department and cannot be reduced within the two-year
period for reduction in number of units.
5-7-9. ALTERNATIVE EQUIVALENT PROPOSAL.
An applicant may propose to meet the requirements of Section 4 of this chapter by an
alternative equivalent action, subject to the review and approval by the City Council. A
proposal for an alternative equivalent action may include, but is not limited to, the
construction of affordable dwelling units on another site in the same neighborhood or a
comparably zoned neighborhood, or acquisition and enforcement of affordability
restrictions on existing market rate dwelling units so as to render them affordable
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dwelling units, or fewer on-site affordable units at prices affordable to households at
lower income levels, such as 30% AMI, or more affordable units at higher income levels
such as 80% AMI. The income levels for affordable units must be a level for which the
Illinois Housing Development Authority publishes annual rent and income limits. To
qualify as affordable units, rental units shall not exceed 80% AMI and ownership units
shall not exceed 120% AMI, both adjusted for household size. Any proposal shall show
how the alternative proposed will increase affordable housing opportunities in the city to
an equal or greater extent than compliance with the express requirements of this
chapter. Such proposals for alternatives shall be considered on a case by case basis by
the City Council and may be approved at the City Council’s sole discretion, if the City
Council determines that such alternative will increase affordable housing opportunities
in the city to an equal or greater extent than compliance with the express requirements
of this chapter.
5-7-10. RESERVED.REDUCTION OF REQUIREMENTS.
Reduction. If the applicant presents clear and convincing financial evidence to the City
Council that full compliance with Section 4 of this chapter, payment in lieu as per
Section 8 of this chapter, or alternative equivalent action as per Section 9 of this
chapter, or any combination thereof would render the development financially infeasible,
the applicant may seek a reduction in the required number of affordable dwelling units
and/or payment in lieu as to render the project financially feasible. If such a reduction is
requested, a detailed explanation shall be provided which demonstrates the financial
infeasibility of full compliance with the requirements of this chapter.
5-7-11. AFFORDABILITY CONTROLS.
(A) Initial Sale Prices For Affordable Owner Occupied Dwelling Units.
1. Every affordable owner occupied dwelling unit required to be established
under this chapter shall be offered for sale or to a good faith purchaser to
be used for his or her own primary residence.
2. The affordability period with affordable owner occupied dwelling units shall
be for ninety-nine (99) years, renewable at each subsequent sale.
3. In calculating the sales prices of affordable dwelling units, the following
relationship between unit size and household size shall be used to
determine the income figure at which affordable housing payments are
calculated:
Unit Size Income Level for Household Size
Efficiency 1 Person
1 Bedroom 2 Persons
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2 Bedrooms 3 Persons
3 Bedrooms 4 Persons
4 Bedrooms 5 Persons
4. Prices for the sale units shall be calculated on the basis of:
a. Housing payments at or below thirty one percent (31%) of the
household income for a household at the designated income
eligibility level (80%, 100% or 120% of AMI) at the household size
corresponding to the size of the unit;
b. An available fixed rate thirty (30) year mortgage, consistent with the
average rate published from time to time by Freddie Mac;
c. A down payment of no more than five percent (5%) of the purchase
price;
d. A calculation of property taxes;
e. A calculation of homeowner's insurance;
f. A calculation of condominium or homeowner association fees; and
g. A calculation of private mortgage insurance, if applicable.
(B) Rental Rates for Affordable Dwelling Units
1. Fifty percent (50%)One hundred percent (100%) of the affordable dwelling
units within covered developments in TOD shall have affordable rental
rates at 50% AMI and the remaining fifty percent (50%) of affordable
dwelling units shall have affordable rental rates at sixty (60%) AMI
according to their Affordable Housing Agreement, pursuant to thethat shall
not exceed the annual gross rental rate schedule published by the Illinois
Housing Development Authority, less any tenant-paid utilities based on the
City’s wait list policies and procedures. If an uneven number of total
affordable units are in the development, the additional affordable unit shall
be at 50% of the AMI.
2. Fifty percent (50%) of the affordable dwelling units within a covered
development that is not in a TOD area shall have affordable rental rates at
60% AMI and the remaining 50% of affordable dwelling units shall have
affordable rental rates at 80% AMI, pursuant to the annual rental rate
schedule published by the Illinois Housing Development authority. If an
uneven number of total affordable units are in the development, the
additional affordable unit shall be at 60% of the AMI.
3. If the most recent edition of the Illinois Housing Development Authority
report indicates a lower AMI than the previous edition, the maximum
allowable rent shall be adjusted accordingly.
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4. The affordability period of an affected leased unit begins at the time of the
first occupancy of an affordable unit in the covered development and
continues for thirty (30) twenty-five (25) years, after which the affordability
requirements of this chapter cease to control the unit.
5. A written twelve (12) month lease is required for all leased affordable
dwelling units, except for units in an assisted living residence . Renewal
leases may be less than 12 months based on mutual agreement between
the landlord and tenant. Final lease agreements are the responsibility of
the landlord and the prospective tenant. Tenants are responsible for
application fees, security deposits and the full amount of the rent as stated
on the lease. All lease provisions shall comply with applicable laws and
regulations. The landlord shall maintain copies of all leases entered into
with a certified household (including an income certification) and distribute
a copy to the City upon request.
(C) Procedure For Initial Sale Or Lease To The General Public.
1. Sixty (60) days prior to offering any affordable dwelling unit for sale or
rent, the applicant shall notify the department in writing of such offering.
The notice shall set forth the number, size, price, and location of
affordable dwelling units offered, and shall provide a description of each
dwelling unit's finishes and availability. The notice shall also include a
copy of the inclusionary housing plan, and any such additional information
the Director may reasonably require in order to establish compliance with
this chapter.
2. The prospective purchaser or lessee from the centralized wait list shall
make application for a "certificate of qualification" on a form provided by
the Directorcontracted agency. If the developer, or its designee,contracted
agency determines an applicant is qualified pursuant to the requirements
of this chapter to purchase or lease an affordable dwelling unit, he/she
shall issue a "certificate of qualification" to that applicant. An applicant
must provide documents to verify that he or shetheir household satisfies
these requirements, including an affidavit that the affordable dwelling unit
will be his or her primary residence and evidence of income, household
size, and residency or employment in Evanston. The developer, or its
designee,contracted agency shall determine whether or not the
prospective purchaser or lessee satisfies the requirements of this chapter
within ten (10) business days after receiving the completed application.
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The developer shall, upon request by the Director, furnish documentation
to the City to demonstrate compliance with this section (C).
3. The developer shall not sell or lease any affordable dwelling units without
a valid certificate of qualification from the contracted agency for the
prospective purchaser/lessee.
(D) Agreement To Ensure Compliance During The Affordability Period. Prior to
issuance of a building permit for any covered development or conveyance of title
of any dwelling unit in any covered development, the applicant shall have entered
into an agreement with the city regarding the specific requirements and
restrictions imposed by the city council upon the approved development. The
applicant shall agree to execute any and all documents deemed necessary by
the city, including, without limitation, deed restrictions, restrictive covenants, and
other related instruments, to ensure the continued affordability of the affordable
dwelling units in accordance with this chapter. The agreement shall set forth the
commitments and obligations of the city and the applicant, and shall incorporate,
among other documents, the inclusionary housing plan. If applicable, the
agreement shall also detail the fee in lieu or alternative equivalent action of
providing on site affordable dwelling units as set forth in Sections 8 and 9 of this
chapter respectively.
Rental Compliance. The developer, or its designee, shall submit an annual
compliance report describing each affordable unit in detail including but not
limited to changes in tenancy, turnovers, and income certifications for all new
tenants upon request of the Director. The contracted agency shall complete
annual re-certifications of tenants renting affordable units according to the
“Inclusionary Housing Policies and Procedures for Rental and Ownership
Affordable Dwelling Units.”
(F) Control Of Resale Prices. The maximum sales price, with the exception of
foreclosure sales, permitted on resale of an affordable dwelling unit shall be
based on the following formula:
1. The original purchase price plus:
a. An inflation adjustment of the original purchase price calculated in
accordance with the CPI, using the year of the prior sale as the
base year, and capped in order to maintain affordability to a buyer
at the same income level;
b. Allowances for closing costs and sales commissions paid by the
seller; and
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c. The fair market value of approved improvements made to the unit
between the date of original sale and the date of resale, up to an
average of five thousand dollars ($5,000.00) per year . , capped in
order to maintain affordability to a buyer at the same income level.
"Approved improvements" are capital improvements which add
value to the home, prolong its useful life or adapt it to new uses.
Repairs to maintain the home in good condition are not allowable
capital improvements. A list of general allowable capital
improvements shall be included in the affordability documents
signed by the purchaser.
(G) First Sale After Affordability Period Ends.
1. This subsection (G) shall apply in the event an affordability period in
perpetuity is unlawful or becomes unlawful. Upon the first sale of an
affordable dwelling unit after the affordability period ends, the seller shall
pay to the city out of the sale proceeds a percentage of the difference
between the actual sales price and the current affordable resale price as
determined pursuant to subsection (G) of this sectionas shown in the table
below. Such sums shall be deposited into the affordable housing fund.
The percentage is based upon the number of years the seller owned and
occupied the unit, as follows:
Years of Ownership Share to Affordable Housing Fund
11 to 15 Years10+ Years 50 Percent
6 to 10 Years 60 Percent
1 to 5 Years 70 Percent
2. The Director shall determine whether the price and terms of a resale
covered by the preceding paragraph meet the requirements of this
chapter. Upon a finding of compliance, the Director shall terminate the
affordable housing controls and execute a recordable release of all
applicable mortgages and restrictions.
3. If an affordable dwelling unit is sold through a foreclosure or other court
ordered sale, the affordable restrictions are extinguished, but any
remaining net profit shall be returned to the department and deposited into
the affordable housing fund.
5-7-12. COMMUNITY LAND TRUST.
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The City may create or authorize a community land trust to effectuate the purposes of
this chapter. Any established or designated land trusts must be staffed by paid
employees and be sufficiently operational, subject to the discretion of the City.
5-7-13. INCENTIVES FOR APPLICANTS.
For any covered development project that complies with the requirements of this
chapter, the city shall follow the procedures described below and provide the described
incentives:
(A) Expedited Application Process: All applications shall be processed by all city
departments before other residential land use applications regardless of the
original submittal date.
(B) Fee Deferral: All city required fees related to the covered development shall be
for plan review, and building permits fees or other similar development review
fees for the non-affordable dwelling units and a proportional share of the
common areas associated with those units, which are not subject to a fee waiver
per subsection 5-7-13(C), shall be deferred for payment until the issuance of the
first temporary certificate of occupancy for a non-affordable dwelling unit. The
project applicant shall not receive a fee deferral from payment for any other City
fees associated with the covered development, including but not limited to right-
of-way fees, demolition fees, and fees related to the commercial portion(s) of the
development.
(C) Fee Waiver: All projects with a covered development which must comply with the
requirements of this Inclusionary Housing Ordinance shall be exempt from all
plan review, and building permit fees or other similar development review fees
for the affordable units and a proportional share of the common areas associated
with those units. Whenever a project includes a combination of affordable and
market rate housing units, fees shall be pro-rated appropriately as determined by
the Director and no fees associated with the commercial portion shall be
deferred, if applicable. The project applicant shall not receive a waiver from
payment of any other fees associated with the covered development, including
but not limited to right-of-way fees, demolition fees, or fees related to the
commercial portion(s) of the covered development
(D) Bonuses: Density, height, and FAR (floor area ratio) requirements provided in
Title 6 are hereby amended for covered developments that provide on-site
affordable units, the development is entitled to the following bonuses:
Development Bonus In TOD Area Outside TOD Area
Density 20% bonus 10% bonus
Height 10% bonus 5% bonus
FAR 10% bonus 5% bonus
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5% On-Site Affordable Housing or 10% On-Site Housing with Public Financing
Downtown
(D & RP Districts)
Commercial
(B, C, M, & O
Districts)
Residential
(R, T, & U Districts)
Density +2 per
Inclusionary
Dwelling Unit
+1 per
Inclusionary
Dwelling Unit
+1 per Inclusionary
Dwelling Unit
FAR +2.0 +1.0 --
Parking No parking for
Inclusionary
Dwelling Unit
No parking for
Inclusionary
Dwelling Unit
No parking for
Inclusionary
Dwelling Unit
Height -- -- +12’ (not eligible for
Planned
Developments)
Building Lot
Coverage and
Impervious
Surface
Coverage
-- -- +15%
10% On-Site Affordable Housing or 20% On-Site Housing with Public Financing
Downtown
(D & RP Districts)
Commercial
(B, C, M, & O
Districts)
Residential
(R, T, & U Districts)
Density +4 per
Inclusionary
Dwelling Unit
+2 per
Inclusionary
Dwelling Unit
+2 per Inclusionary
Dwelling Unit
FAR +2.0 +1.0 --
Parking No parking for
Inclusionary
Dwelling Units
No parking for
Inclusionary
Dwelling Units
No parking for
Inclusionary
Dwelling Units
Height -- -- +12’ (not eligible for
Planned
Developments)
Building Lot
Coverage &
Impervious
Surface
Coverage
-- -- +15%
Site
Development
Allowances for
Planned
Developments
Majority vote of City Council required to exceed maximum
Site Development Allowances for Planned Developments
(instead of Supermajority vote)
492 of 681
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(E) Parking: Parking requirements provided in Title 6 are hereby amended for
covered developments and primarily affordable non-covered developments in
non-TOD areas that provide on-site affordable units, the parking requirements for
the entire development provided in Title 6, Zoning Code, shall be reduced to:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedrooms 1.1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.251.65 parking
spaces
1.5 parking spaces
5-7-14. ENFORCEMENT.
(A) The provisions of this chapter shall apply to all agents, successors and
assignees of an applicant.
(B) The City may institute injunction, mandamus, or any other appropriate legal
actions or proceedings for the enforcement of this chapter. In addition, any
person, firm, or entity, whether as principal, agent, employee or otherwise, who
violates, disobeys, omits, neglects, or refuses to comply with or resists the
enforcement of any of the provisions of this chapter shall be fined not less than
two hundred dollars ($200.00) nor more than five hundred dollars ($500.00) for
each offense. Each day such violation or failure to comply is permitted to exist
after notification thereof shall constitute a separate offense.
5-7-15. ADMINISTRATION.
In order to ensure compliance with the provisions of this chapter, the City may utilize a
maximum of fifteen percent (15%) each year of funds from the affordable housing fund
for administration.
5-7-16. SEVERABILITY.
The provisions and sections of this chapter shall be deemed separable, and the
invalidity of any portion of this chapter shall not affect the validity of the remainder.
SECTION 3: The findings in this Ordinance, and the Legislative Record,
are declared to be prima facie evidence of the law of the City of Evanston, and shall be
received in evidence as provided by the Illinois Compiled Statues, and the courts of the
State of Illinois.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: In the event of any conflict between the terms and conditions
of this Ordinance 107-O-18 and the terms of the Zoning Ordinance, Ordinance 107-O-
18 shall supersede, prevail and dictate the law of the City of Evanston until such time as
the Zoning Ordinance is amended to address the regulations set forth herein. All other
regulations not addressed within this Ordinance 107-O-18 shall remain in full force and
effect in the City Code.
SECTION 6: This ordinance shall become effective on January 1, 2019.
All completed applications for building permit, for developments needing no zoning
relief, and all completed applications for a variance or special use permit, received after
January 1, 2019 shall be subject to all provisions contained herein. Those completed
applications received prior to January 1, 2019 shall have the option to: (1) comply with
the provisions contained herein; or (2) be subject to the provisions of the preceding City
Code provisions and exempted from the amended and additional provisions provided
herein.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle Masoncup, Corporation Counsel
494 of 681
For City Council meeting of October 8, 2018 Item P5
Ordinance 113-O-18 Major Zoning Relief for 348 Custer Ave.
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Michael Griffith, Development Planner
Subject: Ordinance 113-O-18
348 Custer Avenue - ZBA CASE 18ZMJV-0060
Date: October 4, 2018
Recommended Action:
The Zoning Board of Appeals and staff recommend approval of Ordinance 113-O-18
authorizing major variations for a lot area 3,993 sf (existing), a lot width of 33’ and to
provide 3 off-street parking spaces in order to convert an existing 2-flat to a 3-dwelling
unit, multifamily dwelling.
Livability Benefits:
Built Environment: Support housing affordability, Provide compact and complete streets
and neighborhoods.
Site Background:
The applicant proposes to remodel the basement to include a 1-bedroom dwelling unit,
converting the existing 2-flat to a 3-unit, multiple family residential structure. A new
window well is required and is shown on the building plan to provide egress from the
new bedroom. The plan does not include any changes to the footprint or bulk of the
principal structure, nor does the plan include other changes to the existing
improvements on the property.
The existing 2 dwelling units each have 2 bedrooms, and the additional dwelling will
have one bedroom, for a total of 5 bedrooms proposed. The remaining basement area
will include storage and mechanical rooms.
The zoning ordinance does not regulate the location or setbacks for window wells,
however, a 1’ setback is typically requested on plans per the Fire Department, and a 1’
setback is provided from the north property line.
Memorandum
495 of 681
2
In the R5 zoning district, multiple family dwellings are permitted. The zoning ordinance
defines multiple family dwellings as a detached residential building containing 3 or more
dwelling units, minimum required lot size and lot widths differ depending on the use
(number of units).
The additional dwelling unit requires an additional off-street parking space. Currently,
there are 3 off-street parking spaces, 2 located within the detached garage and a third
space is an open parking pad. The property is in close proximity to the South Boulevard
CTA Purple Line Stop and CTA bus routes along Chicago Avenue, Ridge Avenue and
Howard Street, so that trips by vehicle are not necessary.
The table below notes the minimum requirements and what is proposed (existing
conditions).
R5 General Residential District
Standard
Proposed
Two-family attached Multi-family - 3 units Multi-family - 3
units
Lot Size 5,000 sf
(2,500 per dwelling)
4,500 sf
(1,500 sf per dwelling for
first 4 dwelling units)
3,993 sf (existing)
Lot Width 35’ 50’ 33’ (existing)
Parking 3 4
1-bedroom units = 1.25
per dwelling
2-bedroom units = 1.5
per dwelling
(2-BR: 1.5)*2 + (1BR:
1.25) = 4.3
3 (existing)
While surrounding properties to the north, south and west all have similar lot sizes and
lot widths, the structures along Custer Avenue are 2-flats, while the structures along
Sherman Avenue to the west contain between 2-4 dwelling units.
Ordinances Identified for Requested Relief:
6-8-7-4-D - R5 General Residential District - Lot size
6-8-7-5-D - R5 General Residential District - Lot width
6-16-3-5 & Table 16-B - Off-Street Parking Requirements - Number of off-street
parking spaces required
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3
Legislative History:
August 28, 2018 - Zoning Board of Appeals meeting
The Zoning Board of Appeals recommended approval of the proposed major variations
subject to the following condition:
1. The basement unit shall be an affordable unit for 10 years at 80% AMI
Within the past year the ZBA has conditioned similar variations providing an additional
rental unit with the same 10-year affordability requirement at 2035 Dodge Avenue, 1822
Lyons Street, and 2112 Ewing Avenue.
Attachments:
Proposed Ordinance 113-O-18
ZBA Findings of Fact for Major Variation
ZBA Meeting Minutes Excerpt – August 28, 2018
Link to ZBA Packet - https://www.cityofevanston.org/home/showdocument?id=43049
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9/20/2018
113-O-18
AN ORDINANCE
Granting Major Variations at
348 Custer Avenue in the R5 General Residential Zoning District
WHEREAS, Graciela Lopez (the “Applicant”), owner of the property
commonly known as 348 Custer Avenue (the “Subject Property”), located within the R5
General Residential Zoning District and legally described in Exhibit A, attached hereto
and incorporated herein by reference, submitted an application seeking approval of
Major Variations to add a dwelling unit in the basement of an existing two (2) unit
building and related zoning requirements imposed by Subsections 6-8-7-4(D), 6-8-7-
5(D), and 6-16-3-5 Table 16-B of Title 6 of the Evanston City Code of 2012, as
amended (“the Zoning Ordinance”); and
WHEREAS, the Applicant requests the following Major Variations related
to the Subject Property:
(1) A lot area of 3,993 square feet where 4,5000 square feet are required on the
Subject Property pursuant to City Code Subsection 6-8-7-4(D);
(2) A lot width of thirty three (33) feet where fifty (50) feet is required pursuant to City
Code Subsections 6-8-7-5(D);and
(3) Provide three (3) off-street parking spaces where four (4) are required pursuant
to City Code Subsection 6-16-3-5, Table 16-B; and
WHEREAS, on August 28, 2018, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 18ZMJV-0060 to consider
the application, received testimony, and made written records and findings that the
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application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-
(E) of the Zoning Ordinance and recommended City Council denial thereof; and
WHEREAS, at its meeting of October 8, 2018, the Planning and
Development (“P&D”) Committee of the City Council considered and accepted the
ZBA’s recommendation, and recommended City Council approve the Major Variations,
as requested; and
WHEREAS, at its meetings of October 8, 2018 and October 22, 2018, the
City Council considered and adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 18ZMJV-0060 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) To permit a lot area of 3,993 square feet on the Subject Property. Subsection 6-
8-7-4(D) of the Zoning Ordinance requires a minimum lot area of 4,500 square
feet on the Subject Property.
(B) To permit a lot width of thirty three (33) feet on the Subject Property.
Subsections 6-8-7-5(D) requires a minimum lot width of fifty (50) feet on the
Subject Property.
(C) To permit three (3) off street parking spaces on the Subject Property. Subsection
6-16-3-5, Table 16-B requires a minimum of four (4) off street parking spaces for
the Subject Property.
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SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Affordable Unit: The Applicant shall make the basement unit on the Subject
Property an affordable unit for ten (10) years at eighty percent (80%) of the Area
Median Income (“AMI”).
(C) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variation authorized hereby.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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~4~
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
501 of 681
113-O-18
~5~
EXHIBIT A
Legal Description
LOT 8 IN EAST RIDGE ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE
EAST 298 FEET OF THE SOUTH 7.56 CHAINS OF THE NORTH 14.63 CHAINS OF
THE NORTHWEST QUARTER OF SECTION 20, TOWNSHIP 41 NORTH, RANGE 14,
EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 11-30-110-028-0000
Commonly Known As: 348 Custer Avenue, Evanston, Illinois.
502 of 681
F I N D I N G S
FOR STANDARDS OF
V A R I A T I O N S
After conducting a public hearing on August 28, 2018, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
5-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
5-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
4-1
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
5-0
Case Number: 18ZMJV-0060
Address or
Location: 348 Custer Avenue
Applicant: Graciela Lopez
Proposed
Zoning Relief:
Reduce required lot area, lot width and required off-street parking
spaces
503 of 681
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
4-1
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
5-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
5-0
And, based upon these findings, and upon a vote of
4 in favor & 1 against
Recommends to the City Council
X Approval
Denial
Condition:
1. The basement unit shall be an affordable unit for 10 years at 80%
AMI.
Attending: Vote:
Aye No
X Violetta Cullen X
X Mary Beth Berns X
X Lisa Dziekan X
Kiril Mirintchev
X Scott Gingold X
X Myrna Arevalo X
Mary McAuley
504 of 681
Page 1 of 2
Zoning Board of Appeals
APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, August 28, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Violetta Cullen, Mary Beth Berns, Myrna Arevalo ,
Scott Gingold
Members Absent: Mary McAuley, Kiril Mirintchev
Staff Present: Scott Mangum, Melissa Klotz
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:04 p.m.
New Business
348 Custer Ave. 18ZMJV-0060
Graciela Lopez, property owner, applies for major zoning relief to convert an existing 2-
flat to a 3-dwelling unit, multi-family dwelling in the R5 General Residential District. The
applicant requests a lot area of 3,993 sf (existing) where 4,500 sf is required (Zoning
Code Section 6-8-7-4-D), a lot width of 33’ (existing) where 50’ is required (Zoning Code
Section 6-8-7-5-D), and to provide 3 off-street parking spaces (existing) where 4 are
required (Zoning Code Section 6-16-3-5, Table 16-B) for a 3-dwelling unit, multifamily
dwelling. The Zoning Board of Appeals is the recommending body, and the City Council
is the determining body for this case.
Mr. Mangum read the case into the record.
Graciela Lopez, property owner, explained the proposal:
There was a fire last November, and during the fire inspection it was suggested
that the basement (which previously featured a bedroom in conjunction with the
first floor unit) be made into a one bedroom dwelling unit.
Current owned the property for about 30 years.
Currently, one unit is owner occupied (along with her adult son who sometimes
used the basement bedroom, and the other 2-bedroom unit is rented out for
$1200 per month.
There is a 2-car garage on-site that the owner parks in. The tenant is allowed to
park in the garage but prefers to park on the street. There is also one open
parking space next to the garage.
Property is near the Howard CTA and South Blvd. CTA stations, but is not
considered a TOD property.
505 of 681
Page 2 of 2
Zoning Board of Appeals
Chair Berns asked if staff asked for the basement unit to be an affordable unit, and the
applicant responded it was not brought up. Chair Berns explained staff can help explain
the details and set it up so that the unit is considered an affordable unit.
The applicant continued:
There are 3 vehicles total associated with the property owner, her son, and the
current tenant.
Two vehicles are typically parked on the street because it is more convenient
than using the garage or parking pad.
Alderman Rainey confirmed there is adequate street parking in the
neighborhood.
Deliberation:
Chair Berns explained the added unit should be an affordable unit, as precedent has
recently been established when zoning relief is requested.
Mr. Gingold noted he does not like the precedent to allow a 2-unit building to convert to
a 3-unit building when all zoning regulations cannot be met. The fact that it does not
comply with parking is a big concern that may outweigh the public benefit of an
affordable unit.
Ms. Klotz noted the City is currently considering revisions to the Inclusionary Housing
Ordinance, which includes no parking requirement for affordable units that are required
by the IHO (which would not include this proposal, but iterates the low need for parking
for affordable units).
Standards:
1. Yes
2. Yes
3. Yes; No (Gingold - because the hardship is specific to the owner, not the
property)
4. Yes
5. Yes, No (Gingold - because the public benefit does not outweigh the zoning relief
requested, specifically the lack of parking)
6. Yes
7. Yes
Ms. Dziekan motioned and Ms. Cullen seconded the proposal with the following
condition:
1. The basement unit shall be an affordable unit for 10 years at 80% AMI.
The proposal was recommended for approval 5-1.
The meeting adjourned at 9:00pm.
506 of 681
For City Council meeting of October 8, 2018 Item P6
Ordinance 111-O-18 Major Zoning Relief for 2415 Wade St.
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Michael Griffith, Development Planner
Subject: Ordinance 111-O-18
2415 Wade Street - 18ZMJV-0076
Date: October 4, 2018
Recommended Action:
The Zoning Board of Appeals and staff recommend approval of Ordinance 111-O-18
authorizing major variations for building lot coverage of 44.3%, a 19.8’ front yard
setback, a 0’ west interior side yard setback, a 2.9’ east interior side yard setback, and
to provide one off-street parking space in order to construct additions to the existing
single-family residence.
Livability Benefits:
Education, Arts, and the Community: Support older adults as they age in the
community.
Site Background:
The applicant proposes to remove the existing driveway, west side deck and attached
2-car garage at the rear of the residence, and construct a 1-car attached garage on the
west side of the residence, an addition to the rear of the residence that would replace
the existing garage, and a new deck at the rear and west sides of the residence.
The existing garage and driveway are not functional given the triangular shape of the
property where the existing garage is located at the rear of the residence where the
property tapers down from a lot width of 60.8’ at the street to an approximate width of
23’ at the north wall of the garage. The driveway encroaches onto the adjacent property,
there is no practical way to access the garage without encroaching onto the adjacent
property, and the property does not have alley access. The proposed plan addresses
this issue as well as addressing living space and ADA needs.
Memorandum
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2
The table below summarizes the requested variations and the minimum standards:
R2 Single-Family
Residential District
Standard Existing Requested
Variation
Building lot
coverage
40% 37.7% 50% (44.3% per
submitted plans)
Front yard setback 25.9’ 25.9’ 19.8’
Interior side yard
setback
5.0’ West - 3’
East - 2.9’
West - 0’
East - 2.9’
Off-street parking
spaces
2 2 1
The existing 1st floor includes a living room, dining room, breakfast room, kitchen,
family room, guest bedroom, bathroom, mudroom and attached garage. The second
floor contains 4 bedrooms including a master bedroom and bath and one additional
bathroom.
The proposed 1st floor includes 2 bedrooms, bathroom, living, dining room, kitchen and
attached garage. The proposed 2nd floor contains 3 bedrooms including a master
bedroom, an office, and an additional bathroom.
The proposed attached 1-car garage will be ADA accessible to accommodate the
owner’s parents; it will include an accessible parking space and wheelchair lift. The
garage will be located on the west side of the wrap around porch with a hallway
connecting the garage to the front entry.
The front entry will be relocated from the front of the house to the north end of the wrap
around porch in order to locate bedrooms at the front of the residence and to provide a
central entry point from the front and new attached garage.
The proposed rear addition, a kitchen, will be built on the same footprint as the existing
attached garage, with the exception of the northwest corner of the addition which will be
modified so the required 5’ setback from the west property line is provided.
The applicant is requesting building coverage of 50%. The zoning analysis shows
proposed building lot coverage of 44.3%. The plans note a rear porch at 307 sf which is
covered by an open pergola/trellis and not a solid roof; therefore, it is not counted
towards building lot coverage by staff but appears to be included in the applicant’s
calculations.
A 19.8’ front yard setback and 0’ west interior side yard setback is proposed to
accommodate the attached garage. The property to the west is a park, where there are
no homes or other structures impacted.
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Staff suggested eliminating the west side portion of the porch, shifting the garage north
and east to align with the front facing facade and to provide a 5’ setback from the west
property line. This alternative maintains the front entry at the front facade and would
require reconfiguring the 1st floor living space by relocating at least one of the
bedrooms. The applicant stated this alternative defeats the intent of locating the 1st
floor bedrooms away from the social living space and would create a long, narrow living
space. This alternative also eliminates a central entry point into the residence, another
goal for the resident. The staircase location is an obstacle concerning the floor layout.
Another alternative discussed provides an open parking pad in the west side yard
instead of the garage. This option triggers additional variations which have not been
noticed as part of the current request, including locating open parking within a side yard
where open parking is required to be located within 30’ of the rear property line.
Required off-street parking provided by an open parking pad counts toward building lot
coverage. These alternative plans have been provided by the applicant and are
included in the packet.
Variations were granted for 3’ setbacks from the west and east property lines for the
existing attached garage in order to provide as much space as possible to provide
access to the garage via a driveway from Wade Street. Staff suggested relocating the
east wall of the addition to align with the main portion of the residence which would
increase the setback from 3’ to 4.4’ from the east property line. The applicant indicated
this could be achieved but they are proposing to salvage the existing foundation.
The applicant proposes one off-street parking space where 2 are required. The
proposed plan provides one garage space and allows for a second vehicle to park on
the driveway in front of the garage. The zoning code requires open off-street parking
spaces to be located at the rear of the property, therefore, the driveway location is not
compliant, thus the variation request to reduce required parking from 2 to 1.
Ordinances Identified for Requested Relief
6-8-3-6 R2 Single-Family Residential District - Building lot coverage
6-8-3-7 R2 Single-Family Residential District - Front yard setback
6-8-3-7 R2 Single-Family Residential District - Side and Rear yard
setbacks
6-16-3-5, Table 16-B Off-Street Parking and Loading
Legislative History:
September 4, 2018 – Zoning Board of Appeals meeting.
The Zoning Board of Appeals recommended approval of the proposed major variations
subject to the following conditions:
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1. Building lot coverage allowed is up to 44.3%.
2. Consider fence or other delineation of west lot line in rear as shown on
plan.
3. If existing foundation is inadequate per code and removed in its entirety,
the building lot coverage shall be limited to 40% and the addition shall
comply with the required setback.
4. Substantial compliance with the documents and testimony on record.
Attachments:
Proposed Ordinance 111-O-18
ZBA Findings of Fact for Major Variation
ZBA meeting Minutes Draft Excerpt – September 4, 2018
Link to ZBA packet - https://www.cityofevanston.org/home/showdocument?id=43417
510 of 681
9/17/2018
111-O-18
AN ORDINANCE
Granting Major Variations at
2415 Wade Street in the R2 Single-Family Residential Zoning District
WHEREAS, Phillip Kupritz (the “Applicant”), architect of the property
commonly known as 2415 Wade Street (the “Subject Property”), located within the R2
Single-Family Residential Zoning District and legally described in Exhibit A, attached
hereto and incorporated herein by reference, submitted an application seeking approval
of Major Variations to construct a one (1) car garage, a rear addition, and a deck to an
existing single-family residence and related zoning requirements imposed by
Subsections 6-8-3-6, 6-8-3-7, 6-4-1-9, 6-8-3-7, and 6-16-3-5 of Title 6 of the Evanston
City Code of 2012, as amended (“the Zoning Ordinance”); and
WHEREAS, the Applicant requests the following Major Variations related
to the Subject Property:
(1) Have a building lot coverage of 50% where 40% is permitted on the Subject
Property pursuant to City Code Subsection 6-8-3-6;
(2) Reduce the minimum required front yard setback from 25.9 feet to 19.8 feet
pursuant to City Code Subsections 6-8-3-7 and 6-4-1-9;
(3) Reduce the required west interior side yard setback from five (5) feet to zero (0)
feet pursuant to City Code Subsection 6-8-3-7;
(4) Reduce the required east interior side yard setback from five (5) feet to 2.9 feet
pursuant to City Code Subsection 6-8-3-7; and
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111-O-18
~2~
(5) Reduce the required off-street parking from two (2) spaces to one (1) space for a
single-family residence pursuant to City Code Subsection 6-16-3-5, and Table
16-B); and
WHEREAS, on September 4, 2018, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 18ZMJV-0076 to consider
the application, received testimony, and made written records and findings that the
application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-
(E) of the Zoning Ordinance and recommended City Council approval thereof subject to
conditions; and
WHEREAS, at its meeting of October 8, 2018, the Planning and
Development (“P&D”) Committee of the City Council considered and accepted the
ZBA’s recommendation, and recommended City Council approve the Major Variations,
as requested; and
WHEREAS, at its meetings of October 8, 2018 and October 22, 2018, the
City Council considered and adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 18ZMJV-0076 and described hereinabove.
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111-O-18
~3~
SECTION 3: The Major Variations approved hereby are as follows:
(A) To permit a building lot coverage of 44.3% on the Subject Property. Subsection
6-8-3-6 of the Zoning Ordinance requires a maximum building lot coverage of
forty percent (40%).
(B) To permit a front yard setback of 19.8 feet. Subsections 6-8-3-7 and 6-4-1-9
require a minimum front yard setback of 25.9 feet.
(C) To permit a west interior side yard setback of zero 0) feet. Subsection 6-8-3-7
requires a minimum west interior side yard setback of five (5) feet.
(D) To permit an east interior side yard setback of 2.9 feet. Subsection 6-8-3-7
requires a minimum east interior side yard setback of five (5) feet.
(E) To permit for one (1) required off-street parking space. Subsection 6-16-3-5,
Table 16-B requires a minimum two (2) off-street parking spaces.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Fencing: The Applicant shall consider and implement a fence or other
delineation of the west lot line in the rear as shown on the submitted plans.
(C) Foundation: The Applicant shall ensure that the existing foundation is adequate
per City Code. If the existing foundation is inadequate, the foundation shall be
removed in its entirety and the building lot coverage shall be limited to forty
percent (40%). The rear addition must comply with the setbacks required under
City Code if the foundation is removed.
(D) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variation authorized hereby.
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111-O-18
~4~
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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111-O-18
~5~
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
515 of 681
111-O-18
~6~
EXHIBIT A
Legal Description
LOT 2 (EXCEPT THE EAST 8 FEET) IN BLOCK 4 IN A.T. MCINTOSH CHURCH
STREET ADDITION TO EVANSTON, BEING A SUBDIVISION OF PART OF THE
SOUTH WEST 1/4 OF THE NORTH WEST 1/4 OF SECTION 13, TOWNSHIP 41
NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
PIN: 10-13-111-006-0000
Commonly Known As: 2415 Wade Street, Evanston, Illinois.
516 of 681
F I N D I N G S
FOR STANDARDS OF
V A R I A T I O N S
After conducting a public hearing on September 4, 2018, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
4-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
4-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
3-1
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
3-1
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
___X___Met _____Not Met
4-0
Case Number: 18ZMJV-0076
Address or
Location: 2415 Wade Street
Applicant: Phillip Kupritz
Proposed
Zoning Relief:
Increase permitted building lot coverage, reduce front, west and east
interior side yard setbacks and reduce required off -street parking
517 of 681
is a public benefit;
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
4-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
3-1
And, based upon these findings, and upon a vote of
3 in favor & 1 against
Recommends to the City Council
X Approval
Denial
Conditions:
1. Building lot coverage allowed is up to 44.3%.
2. Consider fence or other delineation of west lot line in rear as shown
on plan.
3. If existing foundation is inadequate per code and removed in its
entirety, the building lot coverage shall be limited to 40% and the
addition shall comply with the required setback.
4. Substantial compliance with the documents and testimony on
record.
Attending: Vote:
Aye No
X Violetta Cullen X
X Mary Beth Berns X
X Lisa Dziekan X
Kiril Mirintchev
Scott Gingold
X Myrna Arevalo X
Mary McAuley
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Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, September 4, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Violetta Cullen, Mary Beth Berns, Myrna Arevalo
Members Absent: Scott Gingold, Mary McAuley, Kiril Mirintchev
Staff Present: Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:00 p.m.
New Business
2415 Wade St. 18ZMJV-0076
Phillip Kupritz, applicant, applies for major zoning relief to construct a 1-car attached
garage, a rear addition and deck to an existing single-family residence in the R2 Single-
Family Residential District. The applicant requests building lot coverage of 50% where
40% is permitted (Zoning Code Section 6-8-3-6), to reduce the minimum required front
yard setback from 25.9’ to 19.8’ (Zoning Code Sections 6 -8-3-7 and 6-4-1-9), to reduce
the required west interior side yard setback from 5’ to 0’ and to reduce the required east
interior side yard setback from 5’ to 2.9’ (Zoning Code Section 6 -8-3-7), to reduce the
required off-street parking from 2 spaces to 1 space for a single-family residence
(Zoning Code Section 6-16-3-5, Table 16-B). The Zoning Board of Appeals is the
recommending body, and the City Council is the determining body for this case.
Mr. Mangum read the case into the record.
Matthew Kupritz, architect, explained the proposal:
● Clarified 44.3% actual relief requested based on staff calculations.
● Prior owners received approval in 2009 for garage, driveway built over property
line.
● Garage built without permit, but inspected. Does not function as constructed.
● Accessibility needs of mother that lives in house and one that visits.
● Additionally, 2 nieces now living in house.
● Plan would add lift and stair and additional first floor bedroom.
● The taper of lot results in location and setback variations for garage.
● Lower height of garage adjacent to park.
● Berm west side of property to integrate with park and provide storage.
● Proposed east setback at location of existing garage.
● Believes full foundation present below existing garage based on discussion with
building division staff.
519 of 681
Page 2 of 3
Zoning Board of Appeals
Nichole Pinkard, property owner, testified that:
● Would not have purchased the property without a garage.
● There are 7 residents in the house.
● Need to seat up to 12 guests for University position.
● Desired to live in 5th Ward based on work.
● Interested in adding space on side of garage with cupboards for parks/library
storage space.
● Have spoke to neighbors and two Alderman and have not had opposition.
● The lack of an alley and the lot shape are hardships.
● Currently own 2 cars which are stacked in driveway, but may reduce to 1 vehicle.
● Garage needed for covered accessible entrance and because of tree damage to
vehicles currently parked in driveway.
● Was not aware driveway was located off property line at time of offer on house.
Deliberation:
Ms. Cullen, sympathizes about accessibility and parking concerns, not sure of other
options.
Chair Berns stated there are ways to meet rules by reducing sizes or removing existing
garage.
Ms. Arevalo noted current applicant shouldn’t be responsible for previous applicant’s
actions.
Ms. Dziekan sees the applicant taking a problematic situation and improving it while
also adding public benefit to wall of garage.
Chair Berns noted that the addition could be reduced to be closer to lot coverage
requirement. As proposed it is not the minimum necessary and the hardship is based on
the occupants and not property.
Ms. Arevalo believes proposed solution is best that applicant can do. Ms. Cullen and
Ms. Dziekan agree.
The Major Variation Standards were addressed:
1. Yes
2. Yes
3. No (Berns); Yes (Dziekan, Cullen, Arevalo)
4. No (Berns); Yes (Arevalo, Cullen)
5. Yes
6. Yes
7. No (Berns); Yes (Dziekan)
Chair Berns suggested a condition that if the existing garage foundation is not
adequate, and needs to be removed, the addition needs to comply with side setback
and lot coverage requirements.
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Page 3 of 3
Zoning Board of Appeals
Ms. Dziekan motioned to reopen the record, which was seconded by Ms. Cullen, and
unanimously approved.
Mr. Kupritz asked for confirmation on suggested condition regarding foundation
removal.
The record was closed again for deliberation:
Chair Berns believes condition should state that if the existing foundation needs to be
removed completely, with exception of portion already proposed to be removed, the
new addition would need to meet current zoning requirements.
Ms. Arevalo clarified suggested condition regarding delineation of the west property line
could be stated that fence is constructed where shown on plans.
Ms. Cullen moved to recommend approval of the variations requested, with the
exception that the building lot coverage allowed is up to 44.3%, which was seconded by
Ms. Arevalo, subject to conditions:
1. Consider fence or other delineation of west lot line in rear as shown on plan.
2. If existing foundation is inadequate per code and removed in its entirety, the
building lot coverage shall be limited to 40% and the addition shall comply with
the required setback.
3. Substantial compliance with the documents and testimony on record.
With a vote of 3 in favor and 1 opposed, the ZBA recommends approval to the City
Council.
The meeting adjourned at 9:43 pm.
521 of 681
For City Council meeting of October 8, 2018 Item P7
Ordinance 119-O-18, Granting Landmark Status to the Building and Lot of Record at
2010 Dewey Avenue
For Introduction
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Carlos D. Ruiz, Senior Planner/Preservation Coordinator
Subject: Ordinance 119-O-18, Granting Landmark Status to the Building and Lot of
Record at 2010 Dewey Avenue
Date: September 27, 2018
Recommended Action
The Preservation Commission and City staff recommend approval of Ordinance 119-O-18
Designating 2010 Dewey Avenue (building and lot) as an Evanston Landmark.
Livability Benefits
Education, Arts & Community: Preserve and reuse historic structures and sites.
Background
Morris “Dino” Robinson Jr. of Shorefront (the “Applicant”), located at 2214 Ridge Avenue,
Evanston, submitted an application, nominating for landmark designation the property at
2010 Dewey Avenue on December 27, 2017. Family Focus (“the Owner) opposes the
nomination.
Preservation Commission Report and Recommendation
The Preservation Commission conducted a public hearing on February 13, 2018. At the
request of the Owner and with the consent of Applicant, and without a presentation or
discussion, the hearing was continued to March 13, 2018. At this hearing, and with the
consent of the Applicant, Family Focus requested 120 days to discuss the issue with the
neighborhood and the community. The Commission continued the public hearing to July
10, 2018. The Commission adopted a Resolution and approved its Report on September
11, 2018 with findings of fact and recommended to City Council that the building at 2010
Dewey Avenue be designated an Evanston Landmark, in that it meets landmark criteria
for designation:
2-8-4 (A) 2. Its identification with a person or persons who significantly contributed to the
Memorandum
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2
historic, cultural, architectural, archaeological or related aspect of the development of the
City of Evanston, State of Illinois, Midwest region, or the United States.
2010 Dewey Avenue meets Criterion (A) 2 because its distinctive identification with,
significant individuals, associated with the former Foster School’s and the City of
Evanston’s cultural and political history. Consequently, its significance is defined by a
period of time between 1905 and 1979, when and where those events took place. The
property at 2010 Dewey Avenue along with its building(s) has a strong case for its period
of significance from the earliest days of the existence of the former Foster School in 1905
up to 1979, when it stopped being used by the School District.
Throughout Foster School history many individuals who attended the school became
prominent Black Evanston citizens that made their positive mark at the local, national and
international level, including:
Junior Mance: Jazz pianist, released over 40 albums.
Dorothy (Hadley) Bayen: War Correspondent in support of Ethiopia. Co-Founder of the
Ethiopian Star Newspaper and the Ethiopian World Federation.
Fred Hutcherson: Aviator. Joined the Royal Canadian Air Force. Ferried bombers
overseas to England during WWII. Instructor for Tuskegee Airmen.
William Logan: First Evanston African American Police Chief.
Sanders Hicks: First Evanston African American Fire Chief. Founder of the Evanston
Speed Skating Club. First coach for Olympic medalist in speed skating, Shani Davis.
Iva Caruthers: General Secretary of Samuel DeWitt Proctor Conference, which engages
progressive African-American faith leaders in social justice issues.
Joseph Hill: First African American Assistant Superintendent of school district 65 and
later Superintendent.
Tina Lifford: Actress. Early start in stage plays. Golden Globe Nominee for best
supporting actress in daytime drama (1980s).
Leon Robinson Jr.: Entrepreneur, Robinson Bus Company and later Robinson
Enterprises with real estate holdings across the United States.
2-8-4 (A) 6. Its association with important cultural or social aspects or events in the
history of the City of Evanston, the State of Illinois, the Midwest region, or the United
States.
Foster School provided generations of young Black students education from a few in
523 of 681
3
1905 when the school opened, to 100% African American student body by 1945.
Segregation of the Black community resulted in the majority of Black citizens residing in
the City of Evanston’s Fifth Ward by 1930.
Other forms of segregation would not allow a Black teacher be employed in Evanston as
a teacher until the 1950s. Foster School was where Black teachers could teach. Most of
these teachers achieved successful careers, such as Joseph Hill became the first Black
Superintendent of School District 65 in 1960. Eddie Lee Sutton established the Jean-Del
Publishing Company in 1969 in order to publish her own educational materials. She later
reactivated it under Sutton and Sutton Publisher, Inc. Lorraine H. Morton became
Principal of Haven Middle School, later she was elected as an alderman and as
Evanston’s first African American Mayor.
In 1966 Foster School became an experimental school or Laboratory School. White
children from overcrowded schools were bussed to Foster School. In 1969 the lab school
and Foster School became the Dr, Martin Luther King Laboratory School. In 1979 the
school was relocated and the Foster building was closed, and subsequently sold to
Family Focus in 1985.
The nomination states: “The historical setting of the Family Focus Building, formerly
Foster School, illustrates the important cultural, social aspects, and events within the City
of Evanston as it interacted with issues of racial equity. The building is a representation of
a specific historically and culturally related theme as a center focus on early Black history.
It is an exemplification of a settlement significant to the cultural history and traditions (both
positive and negative) of the City of Evanston, and a site worthy of preservation.
Shorefront, within its mission as a historical organization, has collected over 100 hours of
oral histories of Black residents of Evanston. Within the interviews, not one interviewee
failed to mention the important role of Foster School/Family Focus during its many uses.”
2-8-4 (B) Integrity of Landmarks and Districts. Any district, site, building, structure, or
object that meets any one or more of the criteria in Subsection 2-8-4(A) shall also
possess sufficient integrity of location, design, setting, materials workmanship, feeling,
and association to convey its historic significance.
The architectural changes that happened during the period between 1905 and 1979 are
all significant and are all part of the property’s history. The fact that the 1905 building
burned to the ground in the 1958 and was replaced in 1961, does not disqualify the
property and building(s) from possessing sufficient integrity of feeling and association with
the events that occurred from 1905 to 1979 (the period of significance). The historic
events and the people who attended Foster School and their subsequent contributions to
society, all are part of the historic property as it evolved.
Legislative History
• December 27, 2017 and subsequently June 28: Morris “Dino” Robinson Jr. of
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4
Shorefront (the “Applicant”), located at 2214 Ridge Avenue submitted an
application nominating the Subject Property for landmark designation.
• February 13, 2018: Preservation Commission held a public hearing for the
Landmark nomination. At the request of the Applicant and Owner, the hearing was
continued to March 13, 2018.
• March 13, 2018: At this hearing, and with the consent of the Applicant, Family
Focus requested 120 days to discuss the issue with the neighborhood and the
community.
• July 10, 2018: At the public hearing, the Commission heard testimony from the
Applicant, the Owner and members from the public, and found that the nominated
building at 2010 Dewey Avenue met criteria for designation 2-8-4 (A) 2, and (A) 6
and 2-8-4 (B). The Commission approved a motion recommending to City Council
the designation of 2010 Dewey Avenue as an Evanston Landmark.
• September 11, 2018: Preservation Commission adopted a Resolution and
approved its Report recommending to City Council the designation of 2010 Dewey
Avenue as an Evanston Landmark. The Resolution requests the City Manager to
transmit its Report and recommendation to City Council.
Attachments
• Proposed Ordinance 119-O-18 Granting Landmark Status to the Building and Lot
of Record at 2010 Dewey Avenue
• Preservation Commission’s Resolution and Report with Findings of Fact and
Recommendation to City Council
• 2010 Dewey Avenue Landmark Nomination
• Dino Robinson, Jr. Presentation
• Family Focus Presentation
• February 13, 2018 Preservation Commission Approved Meeting Minutes (Excerpt)
• March 13, 2018 Preservation Commission Approved Meeting Minutes (Excerpt)
• July 10, 2018 Preservation Commission Draft Meeting Minutes (Excerpt)
• September 11, 2018 Preservation Commission Draft Meeting Minutes (Excerpt)
525 of 681
10/2/2018
119-O-18
AN ORDINANCE
Granting Evanston Landmark Status to the Building and Lot of
Record at 2010 Dewey Avenue
WHEREAS, the City has enacted a Historic Preservation
Ordinance (“Ordinance”), Title 2, Chapter 8 of the Evanston City Code of 2012,
as amended; and
WHEREAS, Section 2-8-5 of the Ordinance sets forth the process
whereby the Preservation Commission (“Commission”) shall nominate and
consider applications for landmark designation and designate landmarks and
historic districts; and
WHEREAS, the building at 2010 Dewey Avenue (the “Subject
Property”) was constructed in 1905 as Foster School (later known as Dr. Martin
Luther King, Jr. Experimental School and the Weissbourd-Holmes Family Focus
Building), and operated as a school during its period of significance between
1905 and 1979, where many individuals who attended and/or worked at the
school became prominent Black Evanston citizens that made their positive mark
at the local, national and international level, including: Junior Mance, Dorothy
(Hadley) Bayen, Fred Hutcherson, William Logan, Sanders Hicks, Iva Caruthers,
Joseph Hill, Tina Lifford, Leon Robinson Jr., and Lorraine H. Morton ; and
WHEREAS, the Subject Property operated as a public school during an
era of de facto and de jure racial segregation and thereby illustrates important
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~2~
cultural and social aspects and events in the history of the City of Evanston as it
interacted with racial equity; and
WHEREAS, the Subject Property has experienced architectural changes,
but it maintains integrity of feeling and association with the events that occurred
during its period of significance from 1905 to 1979; and
WHEREAS, Morris Robinson, Jr. (the “Applicant”), of Shorefront
with offices at 2214 Ridge Avenue, Evanston, Illinois, submitted an application on
December 27, 2017, and a modified application on June 28, 2018, for the
designation of the building on the Subject Property as an Evanston Landmark;
and
WHEREAS, the Commission conducted public hearings, pursuant
to proper notice, on February 13, 2018, March 13, 2018, July 10, 2018, and
September 11, 2018, to consider the application pursuant to Section 285 of the
Ordinance; and
WHEREAS, due notice of said hearings was given in accordance
with the requirements of the Evanston Preservation Commission Ordinance and
all persons desiring to be heard were given opportunity to be heard; and
WHEREAS, the Commission, after having heard and reviewed the
nomination testimony, receiving other evidence and making a written record,
found that the aforesaid lot of record and building on the Subject Property, with
the original 1905 building designed by Ernest Woodyatt and with additions by
architects Childs & Smith (1926) and Ganster & Hennighausen (1961), met the
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criteria in City Code Sections 2-8-4(A)(2), 2-8-4(A)(6), and 2-8-4 (B) of the
Ordinance for designation as an Evanston Landmark; and
WHEREAS, at its July 10, 2018 meeting, the Commission voted to
recommend that the City Council grant Evanston Landmark designation to said
building on the Subject Property; and
WHEREAS, at its September 11, 2018 meeting, the Commission
adopted a Resolution “Requesting the City Manager to Transmit the Evanston
Preservation Commission’s Report and Recommendation that the City Council
Designate the Building at 2010 Dewey Avenue as an Evanston Landmark” to the
City Council; and
WHEREAS, the Planning and Development Committee of the City
Council considered and adopted the record and recommendation of the
Preservation Commission at its October 8, 2018 meeting and recommended that
the City Council designate the building on the Subject Property, as an Evanston
Landmark; and
WHEREAS, the City Council considered and adopted the
respective records and recommendations of the Preservation Commission and
the Planning and Development Committee at its October 8, 2018 and October
22, 2018 meetings, and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The above recitals are found as fact and made a
part hereof.
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SECTION 2: Pursuant to City Code Section 2-8-5(G) of the
Ordinance, the City Council hereby designates the building at 2010 Dewey
Avenue as an Evanston Landmark.
SECTION 3: If any provision of this ordinance or the application
thereof to any person or circumstance is held invalid, the invalidity shall not affect
other provisions or applications of this ordinance which can be given effect
without the invalid provisions or applications thereof.
SECTION 4: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: This ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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City of Evanston
Evanston Preservation Commission
Report to the City Council
Recommendation that the Property at 2010 Dewey Avenue
Be Designated as an Evanston Landmark
September 11, 2018
To the Honorable Mayor and the City Council of the City of Evanston:
COMMISSION’S RECOMMENDATION
The Preservation Commission recommends that the City Council designate the site and
building(s) at 2010 Dewey Avenue as an Evanston landmark. The nomination meets the
City Code, Section 2-8-4 Criteria for Designation (A) 2, (A) 6 and in accordance with
subsection (B) the building does retain sufficient integrity to convey its feeling and
association relative to (A) 2 and (A) 6 above.
2010 Dewey Avenue
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BACKGROUND
On December 27, 2017 Morris “Dino” Robinson Jr. of Shorefront (the “Applicant”),
located at 2214 Ridge Avenue, Evanston, submitted an application, nominating for
landmark designation the property at 2010 Dewey Avenue (“Subject Property”), owned
by Family Focus. On January 9, 2018, the Commission notified Charles Johnson,
Director of Facilities and Technology, Family Focus, Inc. at 310 S. Peoria St., Suite 301,
Chicago, IL 60607 (the “Owner”) of the receipt of the nomination, and the Commission
notified the Owner of the public hearing scheduled on February 13, 2018.
In accordance to Section 2-8-5 of the Evanston City Code of 2012, as amended (the
“City Code”), the Preservation Commission (the “Commission”) conducted a public
hearing on February 13, 2018. At the request of the Owner and with the consent of
Applicant, and without a presentation or discussion, the hearing was continued to March
13, 2018. At this hearing, and with the consent of the Applicant, Family Focus requested
120 days to discuss the issue with the neighborhood and the community. The
Commission continued the public hearing to July 10, 2018.
APPLICANT’S PRESENTATION
At the hearing held on March 13 and July 10, 2018, Dino Robinson, Jr., the Applicant,
presented the landmark nomination.
The original 1905 structure was designed by Ernest Woodyatt, an Evanston resident. A
1926 addition by architects Childs & Smith added more classrooms, a theater and
gymnasium. The school stood until a fire gutted the structure in 1958. The 1961 addition
by Ganster & Hennighausen replaced the original 1905 structure.
Mr. Robinson, Jr. said that as a community school, Foster School had produced
hundreds of successful graduates who have made their place in local, national and
global communities. To name a few: Junior Mance- Jazz musician inducted into hall of
fame in 1997; Dorothy Bayen – her part in the Ethiopian/Italian war during the 1930s
and 40s; Fred Hutcherson – Aviator who trained Tuskegee Airmen; William Logan –
Evanston’s first Black Police Chief; Sanders Hicks – Evanston’s first Black Fire Chief
(and Olympian speed skater Shani Davis’ first coach); Iva Caruthers – Work in faith
based leadership and equity; Joseph Hill – Evanston First Black school superintendent;
Tina Lifford – professional actress since 1970s and currently a main character on the
TV drama “Queen Sugar.”
By the end of 1930, most Black residents resided in the Fifth Ward of Evanston and
Foster School was centrally located in that ward. Although the majority of the students
who attended Foster School before World War I were White, by 1928, 85% of the
students were Black. By 1945, Foster had a 99% Black student body.
The historical setting of the Family Focus Building, formerly Foster School, illustrates
the important cultural, social aspects, and events within the City of Evanston as it
interacted with issues of racial equity. The building embodies historic and cultural
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themes reflecting Evanston’s early Black history. Shorefront, within its mission as a
historical organization, has collected over 100 hours of oral histories of Black residents
of Evanston. Within the interviews, not one interviewee failed to mention the important
role of Foster School/Family Focus during its many uses.
INTEGRITY, LOCATION and SETTING
Mr. Robinson, Jr. noted the relationship between the property and its location is often
important to understanding why the property was created or why something happened.
The actual location of a historic property, complemented by its setting, is particularly
important in recapturing the sense of historic events and persons.
In the late 19th century White working families, mainly Scandinavian immigrants, began
settling in what is now the Fifth Ward. By 1900 a sufficient number of families had
moved into the area that the School District saw the need for building a school there.
In the 1860s and 1870s when the Black population was small, Blacks lived in all parts of
the original village of Evanston. After 1900, as Black migrants from the South increased
Evanston's population, discriminatory housing practices introduced by the White power
structure of Evanston directed incoming Blacks to settle in the Fifth Ward. By 1930
many of the Fifth Ward White residents had left, making the population of the Fifth Ward
predominantly Black.
From the time the Foster School/Family Focus building was constructed in 1903-05 until
the present, the setting of Foster School—an elementary school building adjacent to
single family houses on the south, west, and north—has changed little. Facing east,
Foster School stands on the west side of Dewey Avenue; the main entrance looks over
the large open expanse of Foster Field, which served as the playground for Foster
School. Single family houses built in the early 20th century lie immediately to the west,
south, and north of Foster School.
Foster School stands where it was built and is surrounded by buildings constructed in
the period of significance. The integrity of the location and the setting of the Foster
School/Family Focus building is excellent.
DESIGN
Mr. Robinson, Jr. said that beginning in the 1880s Evanston hired architects to design
its school buildings. In doing so, Evanston was following a national pattern of building
schools that would "define the strength and values of the community." (Bomier, Bruce,
Renaissance of the American School Building, Anoka, MN: Environmental Resource
Council, 2014). Several of the late 19th- and early 20th-century elementary school
buildings in Evanston were placed in residential neighborhoods, often on lots intended
for single-family houses. The scale and massing of those single-family houses
influenced the scale and massing of the school buildings. In the case of Foster School,
the patterned brickwork was the primary ornament on the 1903 building and is the
primary ornament on the 1926 and 1931 sections of the building. This brickwork
patterning is the most significant design element on those sections of the building.
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The 1960 section of the building reflects major changes in school design that had
occurred between 1931, when the second addition was made to Foster School, and
1960, when the Ganster & Hennighausen addition was completed. The influence of
Modernism on architectural design led to the construction of school buildings with little
or no exterior adornment. Significant advances in building construction and materials
that included the introduction of fluorescent lighting and improvements in heating and
cooling systems were further influences on the design of schools.
The design of all three sections of the Foster School/Family Focus building is as it was
in the period of significance. The design integrity of the Foster School/Family Focus
building is excellent.
MATERIALS
Mr. Robinson, Jr. said that the 1926 and 1931 additions very closely resemble the
design of the 1903 building and used materials common in other Evanston school
buildings constructed between 1900 and the 1930s. With the exception of the
replacement of the wood-framed, double-hung windows with aluminum windows in the
1926 and 1931 additions, the other materials on those sections are original to the
building.
In the 1960 addition, Ganster & Hennighausen used a red brick that is close in color to
that of the brick in the earlier portions of the building. The second- and third-floor
windows have limestone lintels. The aluminum windows are original to this portion of the
building and are evidence of the evolution of the choice of building materials between
the 1930s and the 1960s.
Except for the aluminum replacements in the 1926 and 1931 section, the materials are
the original building materials and have very good integrity.
WORKMANSHIP
Mr. Robinson, Jr. noted that the two major periods of workmanship evident in the Foster
School/Family Focus building represent two distinct views on how a school building
should look. Until the 1930s, building ornamentation was a means of showing the
importance of the structure. By mid-century the ornate decorations on buildings had
given way to the clean lines of Modernism. The brick patterns in the 1926 and 1931
sections show masonry skills beyond simple bricklaying. On all sections the mortar was
applied neatly, and the bricks sit in level rows.
The workmanship on all three sections of the Family Focus/Foster School building—
1926, 1931, and 1961—are examples of highly competent construction work. The
integrity of the workmanship is excellent
At the end of his presentation, Dino Robinson, Jr. maintained that for the reasons stated
above the property and building(s) at 2010 Dewey Avenue meet criteria for Landmark
designation 2-8-4 (A) 2, 6, 10 and possesses integrity under 2-8-4 (B).
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FAMILY FOCUS PRESENTATION
At the July 10, 2018 hearing Bridget O’Keefe, attorney, and representing Family Focus
Inc., the owner of the Weissbourd-Holmes Family Focus Center located at 2010 Dewey
Avenue in Evanston, Illinois (the “Center.”), stated that Family Focus is in opposition to
the proposed landmark designation of the Center, because the Center does not comply
with the designation criteria outlined in Subsection 2-8-4(B) “Integrity of Landmarks and
Districts. Any area, structure, site or object that meets any one or more of the criteria in
Subsection 2-8-4(A) shall also have sufficient integrity of location, design, materials and
workmanship to make it worthy of preservation or restoration.”
In addition, the National Register Bulletin 15(VIII) - How to Evaluate the Integrity of a
Historic Property – says: “Within the concept of integrity, the National Register criteria
recognize seven aspects or qualities that, in various combinations, define integrity.”
These seven criteria have been used in the past by the Evanston Preservation
Commission and provide further clarification on how the issue of integrity is interpreted
and applied both nationally and by the City of Evanston.
Ms. O’Keefe stated the following arguments to state Family Focus’ position:
DEFINITION OF HISTORIC INTEGRITY
The National Park Service which developed “standards and guidelines that guide
preservation work at the national, tribal, state, and local levels, National Register
Bulletin 15(VIII) - How to Evaluate the Integrity of a Historic Property – provides useful
guidance: “Within the concept of integrity, the National Register criteria
recognize seven aspects or qualities that, in various combinations, define integrity.” 2
These seven criteria have been used in the past by the Evanston Preservation
Commission and provide further clarification on how the issue of integrity is interpreted
and applied both nationally and by the City of Evanston.
“Historic integrity is the authenticity of a property's historic identity, evidenced by the
survival of physical characteristics that existed during the property's prehistoric or
historic period.
Historic integrity is the composite of seven qualities:
• location
• design
• setting
• materials
• workmanship
• feeling
• association
Historic integrity enables a property to illustrate significant aspects of its past. Not only
must a property resemble its historic appearance, but it must also retain physical
materials, design features, and aspects of construction dating from the period when it
attained significance.”
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EVOLUTION OF 2010 DEWEY
The building was constructed in 1903 (with additions being constructed in 1926 and
1931.) On October 30, 1958, a serious fire destroyed most of Foster School. In 1961, a
modern addition was added to the portion of the historic building that survived the fire.
Since 1989, all windows have been replaced. In 2010, a handicapped accessible
entrance was added to the primary façade.
There were corresponding changes to the footprint of the building, which was expanded
in both 1961 and 2010. The classroom spaces located on the basement, second and
third floors have been demolished to accommodate the office and space needs for
current non-profit tenants.
LACK OF HISTORIC INTEGRITY
It is important for a landmark building to be able to convey a sense of the history that it
reflects throughout the period of significance and that it has been present throughout
that history. The Center has evolved over time and no longer resembles the building
originally constructed in the early 20th Century or the mid-century modern building
constructed in 1961. The cumulative impact of these changes to the building -
particularly since the closure of the school in 1979 - has compromised the historic
character of the building and its architectural integrity. Thus, the Center does not meet
the integrity criteria mandated by Subsection 2-8-4(B) of the Code.
DESIGN:
The design qualities of “integrity” that are not currently present at the Center.
East Elevation/Main Entry: There have been major changes to the design of the east
elevation which has destroyed the historic integrity of its primary façade.
a. The original red brick entrance to the 1905 building was located at the center of
the building and consisted of an elegant limestone portico with columns that
flanked both sides. The building was expanded in 1926 and 1931. There was a
consistent horizontal focus in roof height, evenly spaced window placement and
architectural detailing.
b. After the fire in 1958, a significant portion of the building was demolished and
replaced with a modern addition. The addition’s primary (east) façade consisted
of a flat brick elevation with a non-descript main entry and three rows of windows
located on the façade south of the main entrance. The emphasis of the building
design continued to be horizontal evidenced by a consistent roof line and window
bands.
c. In 2010, the primary elevation was further altered to provide ADA accessibility.
The new design destroyed the horizontal focus of the building and interrupted the
window pattern.
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d. The primary façade has changed dramatically over the years. The altered roof
line, interrupted window bands, new entry location and elevator tower destroyed
the horizontal focus of the design and no longer convey consistent physical
characteristics that existed during its historic period.
Windows: The windows are a primary design element on all facades. The windows
throughout the building have been significantly altered since its time of historic
significance.
a. The modern windows on the south side of the main entry are different in design
and configuration than the original windows on the north side of the main entry.
b. Since 1989, all new windows have been installed in the building. In particular,
the windows on the remaining original building were significantly altered by the
removal of all mullions. The failure to replace the windows in the original
structure with windows maintaining the historic profile and mullions damages the
design aesthetic of that wing in particular.
Roof: The original roof appeared to be a hipped roof. After the fire, a flat roof was
placed on the current Center. After the 2010 addition, the three-story elevator tower
was added destroying the consistent height of the various building wings.
Entries: The historic main entries to the building have been radically altered.
a. The original entry located on site from 1905-1958 was traditional in appearance
and constructed of high quality materials.
b. In 1961, after the fire, a non-descript entry was provided.
c. In 2010, a dramatic new handicapped accessible entry was provided on the
primary façade.
d. In addition, the historic doors on the remaining original building have been
replaced with non-historic materials.
Floor Plans: The interior floor plans have been significantly altered to respond to tenant
needs. The classroom spaces located on the basement, second and third floors have
been demolished to accommodate the office and space needs for non-profit tenants.
SETTING: The application for landmark designation states that the original building
was in the shape of a rectangle. The site plan has been altered and the Center has a
larger footprint. Its main entry projects to the east and a building addition projects into
the west yard.
WORKMANSHIP: The original building contained high quality materials and design
elements. A public referendum was required to fund the rebuilding of the school after
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the fire. These budgetary constraints led to cost-efficiencies that impacted the level of
workmanship that could be provided.
FEELING: The architectural style of the 1905 and 1961 buildings were very different.
The “feeling” of the modern post-war school was disrupted by the 2010 addition due to
the changed roof lines, interrupted window bands, and the tall elevator tower which
damaged the horizontal focus and created a different appearance. Thus, the required
“overall sense of past time and place” does not exist due to the very different design
aesthetics of the historic building and the modern additions.
ASSOCIATION: The application for landmark designation extensively discusses the
1961 addition designed by Ganster and Hannighausen, referring to them as “prolific
school architects in the North Shore.” The 2010 addition to the primary façade
significantly impacted the Ganster and Hannighausen design.
INTEGRITY RATING SYSTEM
The following rating system has been used by the City of Evanston to categorize
“integrity” in its landmark buildings: Excellent, good and poor.
“Poor” — a poor degree of integrity is exhibited if the building’s materials and details are
missing or completely covered, or have unsympathetic, irreversible alterations and
additions that greatly compromise the building’s character. Poor integrity may also be
measured by missing original siding.”
Applying the definition of “Poor” to the Center, it is obvious that the building’s integrity is
poor, because:
a. The majority of the original building was destroyed.
b. The roof shape, entry location, and window type and configuration were
significantly altered.
c. The horizontal nature of the primary façade of the 1961 addition was destroyed in
2010.
d. All of the windows have been replaced and the new windows located in the most
historic portion of the building do not have a historic profile or mullions.
e. The site plan has been altered with the footprint of the building being enlarged.
The Center contains “unsympathetic, irreversible alterations and additions that greatly
compromise the building’s character.” The cumulative impact of all these changes has
severely compromised the historic integrity of the original historic structure and the
1960’s post-war school building.
TIMING OF PROPOSED LANDMARK DESIGNATION
Evanston first adopted its Historic Preservation Ordinance in 1978 in order to identify
and preserve “areas, properties, structures, sites and objects having a special historical,
community, architectural or aesthetic interest or value to the City and its citizens,” and to
foster “civic pride” in Evanston’s unique architecture, landmarks and districts.
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Over a period of approximately ten years, the Preservation Commission recommended
and the City Council passed ordinances designating over 800 individual Evanston
landmarks. As of 2015, there were 858 Evanston Landmark buildings. In the mid-
1990s, an effort was made to create a Conservation District in the Fifth Ward based on
the cultural and historical significance of the West Side (“PITCH”). However, for
unknown reasons this process never moved forward. At that time, Foster School was
one of several properties specifically identified as a site for historic consideration but no
steps were taken to landmark the building.
Thus, the City of Evanston and its Preservation Commission have been aware of this
building since the passage of the Historic Preservation Ordinance 40 years ago. It is
only being revisited now following Family Focus’s decision to sell the building.
Landmark designation should be reserved for buildings that meet the designation
criteria outlined in the Code and should not be used to prevent an owner from
exercising its right to sell its property.
IMPACT ON FAMILY FOCUS MISSION
Family Focus is a non-profit organization and the Center is its only asset. Family Focus
has provided extensive social services to Evanston residents since 1976 and it is
committed to continuing to do so from a to-be-identified leased space within Evanston.
It cannot, however, continue to operate from the Center.
Over the past five years, this building has operated at a deficit which has been met by
drawing down Family Focus’ endowment causing adverse impact on the cost of
operating the building and the financial resources of Family Focus. This does not even
include the unmet capital needs that will be necessary in the years ahead. Family
Focus cannot continue to fund an operating deficit and capital expenditures at the
Center at the expense of its core mission – serving children and families in need.
Bridget O’Keefe concluded by saying that Family Focus does not consent to the
proposed landmark designation of the Center and does not believe that it meets the
criteria of Subsection 2-8-4(B) of the Code which is required to move forward.
Merri Ex, CEO and President of Family Focus concurred with Ms. O’Keefe’s
presentation and spoke on the financial difficulties Family Focus is experiencing due to
the lack of funding to maintain the building and the inability to market the building with a
landmark designation.
PUBLIC COMMENTS
The following members of the audience spoke in favor of the nomination:
Bennet Johnson, Lori Keenan, Steven Vick, Mary McWilliams, Ald. Robin Rue
Simmons, M. Wetherspoon read letter from Janet Alexander Davis, Delores Holmes
and Al Gibbs.
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COMMISSION’S REPORT WITH FINDINGS OF FACT
2010 Dewey Avenue
Weissbourd-Holmes Family Focus Building / Dr. Martin Luther King, Jr. Experimental
School / Foster School
Built: 1905 (original three-story building)
1926 and 1931 (North addition of Gymnasium, Theater and classrooms)
1961 (South end new construction replacing original 1905 structure)
Architects: Ernest Woodyatt (Woodyatt), 1905
Childs & Smith, 1926 and 1931
Ganster & Hennighausen, 1961
The City Code Section 2-8-5 (E) requires that the Commission’s recommendation
include a report with the following information:
1. Explanation of the significance or lack of significance of the nominated
landmark or district as it relates to the criteria for designation;
On July 10, 2018, the Preservation Commission found that the nominated property and
building(s) for Landmark designation at 2010 Dewey Avenue meets criteria for landmark
designation of the City Code, Section 2-8-4 (A) “Criteria for Designation” 2 and 6 as
follows:
(A) 2. Its identification with a person or persons who significantly contributed to the
historic, cultural, architectural, archaeological or related aspect of the development of
the City of Evanston, State of Illinois, Midwest region, or the United States.
2010 Dewey Avenue meets Criterion (A) 2 because its distinctive identification with,
significant individuals, associated with the former Foster School’s and the City of
Evanston’s cultural and political history. Consequently, its significance is defined by a
period of time between 1905 and 1979, when and where those events took place. The
property at 2010 Dewey Avenue along with its building(s) has a strong case for its
period of significance from the earliest days of the existence of the former Foster School
in 1905 up to 1979, when it stopped being used by the School District.
Throughout Foster School history many individuals who attended the school became
prominent Black Evanston citizens that made their positive mark at the local, national
and international level, including:
Junior Mance: Jazz pianist, released over 40 albums.
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Dorothy (Hadley) Bayen: War Correspondent in support of Ethiopia. Co-Founder of the
Ethiopian Star Newspaper and the Ethiopian World Federation.
Fred Hutcherson: Aviator. Joined the Royal Canadian Air Force. Ferried bombers
overseas to England during WWII. Instructor for Tuskegee Airmen.
William Logan: First Evanston African American Police Chief.
Sanders Hicks: First Evanston African American Fire Chief. Founder of the Evanston
Speed Skating Club. First coach for Olympic medalist in speed skating, Shani Davis.
Iva Caruthers: General Secretary of Samuel DeWitt Proctor Conference, which
engages progressive African-American faith leaders in social justice issues.
Joseph Hill: First African American Assistant Superintendent of school district 65 and
later Superintendent.
Tina Lifford: Actress. Early start in stage plays. Golden Globe Nominee for best
supporting actress in daytime drama (1980s).
Leon Robinson Jr.: Entrepreneur, Robinson Bus Company and later Robinson
Enterprises with real estate holdings across the United States.
(A) 6. Its association with important cultural or social aspects or events in the history of
the City of Evanston, the State of Illinois, the Midwest region, or the United States.
Foster School provided generations of young Black students education from a few in
1905 when the school opened, to 100% African American student body by 1945.
Segregation of the Black community resulted in the majority of Black citizens residing in
the City of Evanston’s Fifth Ward by 1930.
Other forms of segregation would not allow a Black teacher be employed in Evanston
as a teacher until the 1950s. Foster School was where Black teachers could teach.
Most of these teachers achieved successful careers, such as Joseph Hill became the
first Black Superintendent of School District 65 in 1960. Eddie Lee Sutton established
the Jean-Del Publishing Company in 1969 in order to publish her own educational
materials. She later reactivated it under Sutton and Sutton Publisher, Inc. Lorraine H.
Morton became Principal of Haven Middle School, later she was elected as an
alderman and as Evanston’s first African American Mayor.
In 1966 Foster School became an experimental school or Laboratory School. White
children from overcrowded schools were bussed to Foster School. In 1969 the lab
school and Foster School became the Dr, Martin Luther King Laboratory School. In
1979 the school was relocated and the Foster building was closed, and subsequently
sold to Family Focus in 1985.
The nomination states: “The historical setting of the Family Focus Building, formerly
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Foster School, illustrates the important cultural, social aspects, and events within the
City of Evanston as it interacted with issues of racial equity. The building is a
representation of a specific historically and culturally related theme as a center focus on
early Black history. It is an exemplification of a settlement significant to the cultural
history and traditions (both positive and negative) of the City of Evanston, and a site
worthy of preservation. Shorefront, within its mission as a historical organization, has
collected over 100 hours of oral histories of Black residents of Evanston. Within the
interviews, not one interviewee failed to mention the important role of Foster
School/Family Focus during its many uses.”
ABBREVIATED TIMELINE RELATED TO 2010 DEWEY AVENUE
1905 Foster School opens
1924 60% “Colored” student body at Foster School
1926 Addition of an auditorium and gymnasium at a cost of $150,000. A library branch
was added in a converted brick garage at the rear of the school
1928 85% “Colored” student body at Foster School
1945 99% “Colored” student body at Foster School
1954 Brown v. Board of Education: Supreme Court overturns legal school segregation
at all levels
1961 The new “fire resistant”, $602,000 south wing of Foster School is dedicated
1964 Representatives of Foster School PTA and other groups protest “De Facto
Segregation”. “[It] is a sociological and psychological impediment to personalities
of youngsters attending the school”. “Eliminate Foster as a segregated
elementary school.”
1969 Foster School renamed to Dr. Martin Luther King Laboratory School
1969 The Supreme Court ruled that racial segregation in schools had to end at once
1976 Family Focus organized
1979 District 65 voted 5 to 2, to move King Lab to the former Skiles School. Foster
School closes despite a class action lawsuit to re-open and retain the Lab School
at the Foster School building
1986 District 65 considers selling the Foster School building to an “interested buyer”
1999 June 19, Foster School building renamed to the Weissbourd-Holmes Family
Focus Center
2001 Evanston’s 60% Attendance guideline for racial integration fulfilled
2005 Foster School building reaches 100 years old
2017 Family Focus announces intent to sell the Evanston property located at 2010
Dewey Avenue
2. Explanation of the integrity or lack of integrity of a nominated landmark or
district;
(B) Integrity of Landmarks and Districts. Any district, site, building, structure, or object
that meets any one or more of the criteria in Subsection 2-8-4(A) shall also possess
sufficient integrity of location, design, setting, materials workmanship, feeling, and
association to convey its historic significance.
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The architectural changes that happened during the period between 1905 and 1979 are
all significant and are all part of the property’s history. The fact that the 1905 building
burned to the ground in the 1958 and was replaced in 1961, does not disqualify the
property and building(s) from possessing sufficient integrity of feeling and association
with the events that occurred from 1905 to 1979 (the period of significance). The historic
events and the people who attended Foster School and their subsequent contributions
to society, all are part of the historic property as it evolved.
3. Identification of critical features of the nominated landmark or areas,
properties, sites and objects in a nominated district to provide guidance for
review of alteration, construction, demolition or relocation;
Despite the 1958 catastrophic fire that burned down the 1905 Foster School building
and subsequent additions in 1926 and 1931, and the modern addition in 1961, and the
alterations from 1989 to 2010, the building(s) at 2010 Dewey Avenue retains sufficient
integrity to convey its feeling and association relative to criteria 2-8-4 (A) 2 and 6,
The photos below taken in September, 2018 are the record for future alteration,
construction, demolition, or relocation under Evanston’s ordinance. Also acknowledging
that since the building is not being designated for architectural significance that the
Preservation Commission in the future would look favorably on a broader interpretation
of design standards for modification of the building.
East Elevation (1961 Addition)
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West Elevation (1926 Addition)
North/East Elevation (1926 Addition)
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South/West Elevation
4. Proposed design guidelines, if any, for review of alteration, construction,
demolition or relocation;
If designated as Evanston landmark, the building(s) at 2010 Dewey Avenue would
be subject to review for exterior work requiring a permit and when visible from the
public way under the City Code Section 2-8-9 Standards for Review of Alteration,
Construction, Relocation and Demolition. Also acknowledging that since the
building(s) is not being recommended for its architectural significance, the
Commission in the future would look favorably on a broader interpretation of design
standards for modification of the building.
Modifications necessary for adaptive reuse of the property shall not be discouraged.
Such modifications shall include, but not be limited to the subdivision of north
parking lot for residential development, additions to the roof and building, and
modifications to windows. Changes to interior of the building are not within the
purview of the Preservation Commission.
If landmarked, and the Commission reviews a future application for a Certificate of
Appropriateness, the Commission will conduct its review based upon the building
and site's form and appearance during its period of significance 1905-1979. The
Commission will consider whether the work that is being proposed is compatible with
the building as it had evolved up to 1979.
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5. A map showing the location of the nominated landmark
CONCLUSION/RECOMMENDATION
The Preservation Commission recommends to City Council the landmark designation of
the property and building(s) at 2010 Dewey Avenue with reference to criteria 2-8-4 (A) 2
“Its identification with a person or persons who significantly contributed to the historic,
cultural, architectural, archaeological or related aspect of the development of the City,
State, Midwest region or the United States” and 2-4-8 (A) 6 “Its association with
important cultural, social, political, or economic aspects or events in the history of the
City, the State, the Midwest region or the United States,” defining a period of
significance dating from 1905 to 1979.
The Commission acknowledges that the building is being designated for its historic and
cultural significance to the City of Evanston, not for architectural significance.
Consequently, this designation will require a broader interpretation of the Ordinance's
standards for review in the future, recognizing the distinction between architectural and
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historic and cultural significance. The Commission concludes that the building and site
does retain sufficient integrity per criterion 2--8-4 (B) Integrity of Landmarks and
Districts. “Any district, site, building, structure, or object that meets any one or more of
the criteria in Subsection 2-8-4(A) shall also possess sufficient integrity of location,
design, setting, materials workmanship, feeling, and association to convey its historic
significance,” to convey its feeling and association relative to 2-4-8 (A) 2 and 6.
LINKS TO:
2010 Dewey Avenue Landmark Nomination
Dino Robinson, Jr. Presentation
Family Focus Presentation
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MEETING MINUTES (EXCERPT)
EVANSTON PRESERVATION COMMISSION
Tuesday, February 13, 2018,
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800
7:00 P.M.
Members Present: Robert Bady, Elliott Dudnik, Julie Hacker, Ken Itle, Jamie Morris, Tim
Schmitt, Mark Simon, and Diane Williams,
Members Absent: Sally Riessen Hunt, Suzi Reinhold, and Karl Vogel
Staff Present: Scott Mangum, Planning & Zoning Administrator
Carlos Ruiz, Senior Planner/Preservation Coordinator
Presiding Member: Dian Williams, Chair
CALL TO ORDER / DECLARATION OF QUORUM
The meeting was called to order at 7:06 pm with a quorum present
PUBLIC HEARING
A. 2010 Dewey Av. (Family Focus) – Nomination for Evanston landmark designation
[City staff recommends continuing the public hearing to March 13, 2018].
Commissioner Itle made a motion to open the public hearing for 2010 Dewey Av. seconded
by Commissioner Bady. The motion passed 7 ayes, 0 nays. (Commissioner Schmitt arrived
after the vote was taken).
Chair Williams said that City staff has recommended to continue the hearing to March 13,
2018 at the request of Family Focus and that the applicant had agreed to the request.
Caterina Varvaro, Senior Vice President for Family Focus, owner of 2010 Dewey Av. said
she was representing Family Focus.
Commissioner Dudnik made a motion to continue the public hearing for the nomination for
landmark designation of 2010 Dewey Av. until the meeting of March 13, 2018, seconded by
Commissioner Bady. The motion passed. Vote: 8 ayes, 0 nays.
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Respectfully Submitted,
Carlos D. Ruiz
Senior Planner/Preservation Coordinator
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MEETING MINUTES (EXCERPT)
EVANSTON PRESERVATION COMMISSION
Tuesday, March 13, 2018,
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800
7:00 P.M.
Members Present: Elliott Dudnik, Julie Hacker, Ken Itle, Jamie Morris, Suzi Reinhold,
Tim Schmitt, Mark Simon, Karl Vogel and Diane Williams,
Members Absent: Sally Riessen Hunt and Robert Bady
Staff Present: Scott Mangum, Planning & Zoning Administrator
Carlos Ruiz, Senior Planner/Preservation Coordinator
Presiding Member: Diane Williams, Chair
CALL TO ORDER / DECLARATION OF QUORUM
The meeting was called to order at 7:07 pm with a quorum present
PUBLIC HEARING
A. 2010 Dewey Av. (Family Focus) – Nomination for Evanston landmark
designation [continued from February 13, 2018].
Commissioner Schmitt made a motion to open the public hearing for 2010 Dewey Av.
Nomination for landmark designation, seconded by Commissioner Dudnik. The motion
passed unanimously. Vote: 9 ayes, 0 nays.
Morris (Dino) Robinson Jr., nominator, highlighted in his presentation the following:
The nomination meets standards 2, 6 and 10 of the Preservation Ordinance, Section 2-
4-8:
2. Its identification with a person or persons who significantly contributed to the historic,
cultural, architectural, archaeological or related aspect of the development of the City of
Evanston, State of Illinois, Midwest region, or the United States;
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6. Its association with important cultural or social aspects or events in the history of the
City of Evanston, the State of Illinois, the Midwest region, or the United States; and
10. Its exemplification of a pattern of neighborhood development or settlement
significant to the cultural history or traditions of the City of Evanston, whose components
may lack individual distinction.
Mr. Robinson noted that the structure at 2010 Dewey St. embodies a sense of
community that has stood over a century in Evanston. It serves a particular segment of
the Evanston community as a school, as symbol of social change and currently a place
for social services. As a former Foster School, it has educated generations of Evanston
residents who have made significant local, national and global contributions to society.
It later evolved to the Dr. Martin Luther King Jr. Experimental School, serving as a
model for innovative teaching, and social changes during the 1960s, specifically
desegregating schools in Evanston. As Family Focus, a social service center, the
structure pioneered programming that has had a lasting effect in the community it
serves.
The original 1905 structure was designed by Ernest Woodyatt, an Evanston
resident,that stood until a fire gutted the structure in 1958. A 1926 addition by architects
Childs & Smith added more classrooms, a theater and gymnasium. The 1961 addition
replaced the original 1905 structure after it suffered a catastrophic fire.
In considering the designation, the nomination references the 1996 study supported by
the Evanston Community Development Block Grant (Is this federal CDBG funds? If so,
should read ‘a Community Development Block Grant through the City of Evanston.’ to
create a West Evanston Conservation District (Reid Mackin, 1996). The study
resulted in formation of the work group known as Preserving Integrity Through Culture
and History (PITCH).
The work of PITCH encompassed four long-term goals:
• To establish a maintain a West Evanston Conservation District (WECD)
• To amend the Evanston Historic Preservation Ordinance to allow?projects affecting
the WECD
• To encourage increased involvement in historic preservation issues?by residents of
the WECD
• To raise visibility of the cultural, historic, and architectural resources, sites and
structures of the WECD
The history of Evanston mirrors the history of the nation. It did practice, early on in its
history, the system of Jim Crow, where Foster School became the de facto segregated
school in Evanston. Many interesting students attended Foster School. Some of these
individuals are:
Junior Mance: Jazz pianist, released over 40 albums.
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Dorothy (Hadley) Bayen: War Correspondent in support of Ethiopia. Co-Founder of the
Ethiopian Star Newspaper and the Ethiopian World Federation.
Fred Hutcherson: Aviator. Joined the Royal Canadian Air Force. Ferried bombers
overseas to England during WWII. Instructor for Tuskegee Airmen.
William Logan: First African American Police Chief.
Sanders Hicks: First African American Fire Chief. Founder of the Evanston Speed
Skating Club. First coach for Olympic medalist in speed skating, Shani Davis.
Iva Caruthers: General Secretary of Samuel DeWitt Proctor Conference, which
engages progressive African-American faith leaders in social justice issues.
Joseph Hill: First African American Assistant Superintendent of school district 65 and
later Superintendent.
Tina Lifford: Actress. Early start in stage plays. Golden Globe Nominee for best
supporting actress in daytime drama (1980s).
Leon Robinson Jr.: Entrepreneur, Robinson Bus Company and later Robinson
Enterprises with real estate holdings across the United States.
In closing Dino Robinson, Jr. said the building was the base for community development
and the base for home and engagement in the community. It operated as a school, and
as it grew, became an experimental school, introduced busing from other schools, and
launched the ‘in school lunch program’. As the home of Family Focus it engages in their
innovative programming and social services. Is by this and with the spirit of the PITCH
work for developing the West End Preservation District, and honoring this historical
aspect of what the historical structure at 2010 Dewey Avenue has encompassed and
meat to the community. This building is one of the last symbols of the strength and
bonds of the 5th Ward community and the African American community specifically.
Public Comment:
Kristian Harris, Mary McWilliams, Al Gibbs, former Ald. Delores Holmes spoke in
support of the nomination.
Owner’s Remarks:
Bridget O'Keefe, attorney for Family Focus, the property owner, said Family Focus
leases seven sites to provide their services. The only asset Family Focus owns? is the
building at 2010 Dewey Av. They invested over $2 million dollars in its upkeep, and
every year FF or the building or both? runs a deficit in terms of its operation. At this
point, Family Focus does not support the designation. However, they would like to
request more time to discuss this issue with the neighborhood and the community and
ask for 120 days extension to do so.
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Dino Robinson did not object to the extension request, after learning from the
Commission that the property is protected until a final decision is made on the
nomination.
Commissioner Dudnik made a motion to continue the public hearing on the nomination
of 2010 Dewey Av. until July 10, 2018, seconded by Commissioner Itle. The motion
passed. Vote: 9 ayes, 0 nays.
Respectfully Submitted,
Carlos D. Ruiz
Senior Planner/Preservation Coordinator
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MEETING MINUTES EXCERPT
EVANSTON PRESERVATION COMMISSION
Tuesday, July 10, 2018,
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800
7:00 P.M.
Members Present: Robert Bady, Elliott Dudnik, Julie Hacker, Sally Riessen Hunt, Ken
Itle, Suzi Reinhold, Mark Simon, Karl Vogel and Diane Williams
Members Absent: Jamie Morris, and Tim Schmitt,
Staff Present: Scott Mangum, Planning & Zoning Administrator
Carlos Ruiz, Senior Planner/Preservation Coordinator
Presiding Member: Diane Williams, Chair
CALL TO ORDER / DECLARATION OF QUORUM
Chair Williams called the meeting to order at 7:09 pm with a quorum present.
OLD BUSINESS
A. PUBLIC HEARING
- 2010 Dewey Av. (Family Focus) – Nomination for Evanston landmark designation
(Continued from March 13, 2018).
Morris “Dino” Robinson, Jr. of Shorefront presented the nomination for landmark
designation on the basis of four designation criteria, as defined in the preservation
ordinance: Sections 2-8-4 (A) 2, (A) 6, (A) 10, and 2-8-4 (B).
Ernest Woodyatt designed Foster School, now the Family Focus Center, in 1903—a
two-story, red brick school building, with an English basement and a hipped roof. In
1926 and 1931, the firm of Childs & Smith designed additions to Foster School,
reflecting key elements of the Woodyatt design. A fire destroyed much of the original
1903 building in 1958. The 1961 (post-fire) Ganster & Hennighausen addition was a
marked contrast to the Childs & Smith additions, and subsequent alterations occurred to
the building in 2010.
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Mr. Robinson said the structure at 2010 Dewey Avenue embodies a sense of
community that has stood for over a century in Evanston. The structure has served
Evanston’s west side community as a school, a symbol of social change, and currently,
a place for social services.
At 2010 Dewey, or the former Foster School, generations of neighborhood residents
were educated. Many have made significant local, national and global contributions to
society. 2010 Dewey later became the Dr. Martin Luther King Jr. Experimental School,
serving as a model for innovative teaching and as a response to desegregation efforts
nationally and locally. Mr. Robinson also referred to a 1996 study, supported by an
Evanston Community Development Block Grant, to create a West Evanston
Conservation District, and the formation of the work group, Preserving Integrity Through
Culture and History (PITCH). This work group sought to develop a West Evanston
conservation district and increase neighborhood engagement with historic preservation,
local history and culture.
Mr. Robinson then cited the criteria for landmark designation for 2010 Dewey Avenue
as follows:
CRITERION (A) 2.: Many notable people were educated at Foster School prior to the
school’s closing in 1979. Their work contributed to the history and culture of Evanston,
and nationally and internationally. Examples include: Junior Mance; Dorothy Hadley
Bayen; Fred Hutcherson; William Logan; Alice Tregay; Sanders Hicks; Iva Caruthers;
Joseph Hill; and Tina Lifford. (Their many accomplishments are detailed in the
application for landmark designation.)
CRITERIA (A) 6 and (A) 10: Foster School was originally constructed in 1903. Between
1905 and 1967, multiple generations of Black students were educated there, By the
1930s, it was the dominant school for Evanston’s Black students, reflecting the local
impact of ‘Jim Crow’ and segregation. After protests from the Black community in the
1940s, Black teachers were hired to teach in Foster School. These teachers included
Grace Boyd, Willa Brown, Mary Lou Sullivan, Wendell Lanton, Dorothy Brown, Patsy
Sloan, Jean Hunter, Alice Robinson, Vera Brownlee, Eddie Lee Sutton, Carolyn White
Hunter, and Lorraine Morton, later elected Alderman of the Fifth Ward and Evanston’s
first African American Mayor.
SECTION (B) INTEGRITY OF LANDMARKS AND DISTRICTS: According to the
National Park Service (NPS), “Integrity is evidenced by the survival of physical
characteristics that existed during the property’s historic or prehistoric period. The
National Register of Historic Places has established criteria that specify the qualities of
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historic integrity: location, design, setting, materials, workmanship, feeling, and
association.” The Evanston Preservation Ordinance requires that a local landmark meet
four of those qualities: location, design, materials, and workmanship. Mr. Robinson then
described how 2010 Dewey meets these four (4) qualities:
Integrity of Location: Location is important in relating the property’s location and setting
to the historic events and the story of the people associated with that historic property.
Evanston's schools had and have a commanding presence in their neighborhoods.
Foster School is no different. Because of that presence, both the location and the
setting are important.
Integrity of Design: As defined by NPS, design is the combination of elements that
create the form, plan, space, structure, and style of a property. Foster School’s designs
and additions reflect changes in 20th century school design. The use of traditional red
brick and window styles are continued throughout each addition. In Later new additions
utilize aluminum and brick.
Integrity of Materials: The NPS definition states that “Materials are the physical
elements that were combined or deposited during a particular period of time and in a
particular pattern or configuration to form a historic property.” Except for the aluminum
window replacements in the 1926 and 1931 additions, the materials are the original
building materials and have very good integrity. The 1960’s additions to 2010 Dewey
were constructed with red brick, the second and limestone lintels above the second-
and third-floor windows. The aluminum windows are original to this portion of the
building and are evidence of the evolution of the choice of building materials between
the 1930s and the 1960s.
Integrity of Workmanship: Specific to Foster School, workmanship illustrates the
aesthetic principles of 20th century school design. The two major periods of
workmanship evident in the Foster School/Family Focus building represent two distinct
views on how a school building should look. The workmanship on all three sections of
the building—1926, 1931, and 1961—are examples of highly competent construction
and workmanship.
.
Representatives of the property owner then presented their arguments in opposition to
the nomination of 2010 Dewey Avenue for landmark designation. These representatives
included: Bridget O’Keefe, attorney, Marie Ax, Executive Director and Julie Hamos, Vice
Chair of the Board of directors of property owner, Family Focus,
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Ms. O’Keefe emphasized that Family Focus respects and shares the community’s
passion towards this building. However, Family Focus’ position is that the 2010 Dewey
Avenue building is ineligible for designation because it does not meet the integrity
standard Section 2-8-4 (B) of the Ordinance. Ms. O’Keefe also cited the National
Register criteria regarding integrity and its seven (7) aspects or qualities: Location,
Design, Setting, Materials, Workmanship, Feeling, and Association. She asserted that
2010 Dewey does not to meet all seven qualities.”
The original building was constructed in 1903 with subsequent additions in 1926 and
1931, On October 30, 1958 a fire destroyed most of Foster School, and in 1961, a
modern addition was added to the portion of the historic building that survived the fire.
Family Focus took ownership of the property in 1983. In the late 1990s Family Focus
replaced all windows in the building. A handicapped accessible entrance was added to
the primary façade in 2010, which included a 3-story elevator. This new entrance
represented a major change to the primary elevation. There were also corresponding
changes to the footprint of the building, which it was expanded in 1961 and again in
2010.
2010 Dewey has evolved over time, and no longer resembles the building it was
originally constructed in early 20th Century, nor the mid-century modern building that
was constructed in 1961. The cumulative impact of these recent changes, particularly
since the closure of the school in 1979, has compromised the historic character of the
building and its architectural integrity. Thus, the Foster School building does not meet
the integrity criteria mandated by Subsection 2-8-4(B) of the Code.
Based on the rating system used by the City of Evanston to categorize “integrity” in its
landmark buildings, the 2010 Dewey Avenue building is rated as “Poor.”
A “poor” degree of integrity is exhibited if the building’s materials and details are missing
or completely covered, or have unsympathetic, irreversible alterations and additions that
greatly compromise the building’s character. The cumulative impact of the above
changes has severely compromised the historic integrity of the original historic structure
and the 1960’s post-war school building.
Ms. O’Keefe also noted the “PITCH” effort of the mid-1990s. At that time, Foster School
was one of several properties specifically identified as a site for historic consideration
but no steps were taken to landmark the building. The City of Evanston and its
Preservation Commission have also been aware of this building since the passage of
the Historic Preservation Ordinance in 1978, or 40 years ago. There have been
numerous opportunities for the City and Preservation Commission to determine that this
building was appropriate to landmark.
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There is a significant burden that must be met to approve a landmark designation of
2010 Dewey given the adverse impact on the financial viability of Family Focus. The
cost of operating the building is having a negative impact, and Family Focus cannot
continue to fund the building at the expense of its core mission – serving children and
families in need.
Ms. O’Keefe stated that Family Focus neither consents to the proposed landmark
designation of 2010 Dewey nor believes that it meets the criterion 2-8-4(B) which is
required for designation. Merri Ex, CEO and President of Family Focus then spoke
about Family Focus’ financial difficulties due to the lack of funding to maintain the
building and their inability to market the building with a landmark designation.
The following members of the audience spoke in support of the nomination: Bennet
Johnson, Lori Keenan, Steven Vick, Mary McWilliams, Ald. Robin Rue Simmons, M.
Wetherspoon read a letter from Janet Alexander Davis, Delores Holmes, and Al Gibbs.
After audience comment, Commissioner Hacker asked if the property is landmarked,
how the Commission would review changes to the building, such as windows or roof,
and how to evaluate those kinds of changes.
Commissioner Dudnik said that ‘Preservation’ is being used here as if the Commission
is speaking of the word ‘demolition’ and alternative scenarios. Chair Williams said that
criteria 2-8-4 (A) 2, (A) 6, (A) 10, and 2-8-4 (B) “Integrity” are the issues the Commission
is considering, and whether or not this nomination meets those criteria. That is the basis
for the Commission’s decision.
Commissioner Dudnik then noted that 2010 Dewey Avenue would only have to meet
one or more of the section (A) criteria. He had a problem with (A) 10, the neighborhood
development and (B) was partially met. Commissioner Simon said it is clear that the
nomination has to meet both--at least one criterion of (A) and criterion (B).
Chair Williams said that Commissioner Hacker’s question refers for future reviews of the
physical aspects of the building and identifying the character defining features of this
property. Commissioner Itle observed that this nomination is not about architectural
design but cultural and political history. Therefore, a period of significance must be
identified which is probably from original construction to 1979 when the school closed.
To Commissioner Hacker’s point, reviewing whether some renovation or application is
appropriate or not would be based on 2010 Dewey’s appearance in 1979.
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Commissioner Simon stated that the section (A) criteria being presented are not just
about the people that were there, but also about a strong feeling and association with
the building. Criterion (B) is harder, because it does say that it must have sufficient
integrity of design, materials, feeling and association. Realistically, 2010 has some of
those and not others. The Commission can recommend approval based upon the
historical, cultural, feeling and association. In the future, it would not be approving
projects based on the architectural features and can be flexible in reviewing plans to
modify the exterior or the windows. All of this says that a future owner would have to
come back for exterior alteration of the building, and nothing else whatsoever.
Chair Williams noted that the National Register references about integrity gets to the
question—does the site retain its identity? The basis of the identity question is if
someone from the period of significance returns to the site, they would recognize this
place. This assures flexibility over the landmark’s story and the building.
Commissioner Dudnik said the way (B) is written saysa feeling and association to
covey its historic significance; it does not say a feeling and association to convey its
“architectural significance.” Commissioner Riessen Hunt said just because it does not
resemble the original does not mean it does not mean that it lacks integrity. A case
could be made for the stabilization if the community and the beginning of the entire
community. Commissioner Bady said he appreciated both sides and learning about the
history of 2010 Dewey Avenue. Also he appreciated the people who came in support of
the nomination. He had no doubt that the historical and cultural relevance is there.
In summary, Commissioners agreed that criterion (A) 10 was written primarily for
districts and inapplicable here. Commissioner Hacker asked if that would mean that
there would be more latitude on exterior alterations. Commissioner Simon said the
critical features are historical. It would neither preclude exterior alterations nor
discourage exterior alterations. Scott Mangum noted that the Commission has 70 days
after the closing of the public hearing to approve its report on the nomination and send it
via a resolution to City Council.
Commissioner Itle then moved to direct City staff to prepare a report recommending
designation of 2010 Dewey Avenue (the former Foster School) as a City of Evanston
landmark, with reference to criteria (A) 2 and (A) 6, and defining a period of significance
dating from 1905 to 1979: acknowledging that the building is not being designated for
architectural significance and that future Commission decisions should look favorably on
a broader interpretation of design standards for modification to the building; and
criterion (B) that the building retains sufficient integrity to convey its feeling and
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association specific to those two criteria. Commissioner Dudnik seconded the motion.
The motion passed unanimously 8-0.
Commissioner Itle then moved to close the public hearing for 2010 Dewey Avenue,
seconded by Commissioner Riessen Hunt. The motion passed unanimously 9-0.
ADJOURNMENT
Commissioner Hacker made a motion to adjourn the meeting at 11:30 pm on July 10,
2018, seconded by Commissioner Bady. The motion passed 9-0.
Respectfully Submitted,
Carlos D. Ruiz
Senior Planner/Preservation Coordinator
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MEETING MINUTES EXCERPT
EVANSTON PRESERVATION COMMISSION
Tuesday, September 11, 2018,
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800
7:00 P.M.
Members Present: Julie Hacker, Ken Itle, Suzi Reinhold, Jamie Morris, Mark Simon,
and Diane Williams
Members Absent: Tim Schmitt, Robert Bady, Elliott Dudnik, Sally Riessen Hunt, and
Karl Vogel
Staff Present: Scott Mangum, Planning & Zoning Administrator
Presiding Member: Diane Williams, Chair
1. CALL TO ORDER / DECLARATION OF QUORUM 7:05 pm
2. OLD BUSINESS
A. 2010 Dewey Av. (Family Focus) – Nomination for Evanston landmark designation
(Continued from July 10, 2018). Consideration of approval of report and resolution
asking the City Manager to transmit the Commission’s recommendation to designate
2010 Dewey Avenue as an Evanston Landmark.
At the invitation of Chair Williams, Bridget O’Keefe, attorney for the property owner
presented:
• There has been less interest in purchase of property since landmark
consideration.
• The property is being designated for history, not architectural reasons.
• Seeking flexibility in design guideline language.
• Agree with period of significance.
• Propose additional language: only exterior changes to be reviewed, exempt
surrounding land for purposes of possibility to develop residential use on property
to north.
• Detailed proposed language excluding interior review, designate east elevation
as primary, allow for new additions on roof or secondary elevations if compatible,
allow for flexibility for window replacements.
• Concerned with vagueness of report language.
• East façade primary because is most visible and as entrance.
• Do not see potential of developing land to the east.
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At the invitation of Chair Williams, Dino Robinson Jr., applicant stated:
• Also interested in flexibility within building and zoning compliance and to allow for
additions that would fit in.
• Believes that development of the lot north of building acceptable to community.
• Does not see potential for development on lot to the east of the building.
Chair Williams expressed concern with proposed language regarding exceptions to
Preservation Ordinance provisions, such as excluding the site from Commission review.
Ms. O’Keefe clarified that they are asking for flexibility due to nonprofit status of owner.
Commissioner Simon noted that he was only interested in providing additional flexibility
for development of the land to the north.
Commissioner Itle stated that he was also open to future subdivision for development to
the north.
Commissioners Simon and Hacker discussed adding general language about what the
Commission might consider, but cautioned against being too specific as that could limit
creative reuse.
Ms. O’Keefe added that the additional language would useful for real estate broker and
developers to know limits and opportunities.
Staff and the Commission clarified that subdivisions of landmarks are required to come
before the Commission, unless the landmark designation excludes the land.
Commissioners were not comfortable excluding land, but instead favored adding
language to the report that would not discourage a future subdivision.
In response to concerns about the report listing the critical features, the Commission
agreed to remove the bulleted list of features, from item number 3 in the report, while
retaining the photos.
In response to concerns about the design guidelines, the Commission suggested
additional language to item number 4 in the report:
Modifications necessary for adaptive reuse of the property shall not be discouraged.
Such modifications shall include, but not be limited to the subdivision of north parking lot
for residential development, additions to the roof and building, and modifications to
windows. Changes to interior of the building are not within the purview of the
Preservation Commission.
Commissioner Simon made a motion recommending approval of the report as modified
by the Commission, and resolution for the City Manager to transmit the Commission’s
recommendation, seconded by Commissioner Itle. The motion passed 6 ayes, 0 nays.
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For City Council meeting of October 8, 2018 Item P8
Ordinance 41-O-18, Modification of Parking Requirements for College/University
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 41-O-18
Modification of parking requirements for College/University Institutions
18PLND-0004
Date: March 27, 2018
Recommended Action:
The Plan Commission and staff recommend City Council adopt Ordinance 41-O-18,
amending the Zoning Ordinance to modify parking requirements for College/University
Institutions. Ordinance 41-O-18 was approved for Introduction at City Council on
September 17, 2018.
Livability Benefits
Built Environment: Promote diverse transportation modes.
Background
The existing total parking requirement for College/University Institutions is based on the
number of employees and students, seating for gymnasiums/exhibit halls, and number
of residents and employees within fraternities and sororities and dormitories. Based on
these requirements students that are living on campus are double-counted both in the
general parking requirement as “students” and also as “residents” within the fraternities
and sororities and dormitories portion of the parking requirement.
While the Zoning Ordinance requirements apply to all current and future
Colleges/Universities, Northwestern University is the only remaining institution within the
City. Kendall College, which was located in Evanston from 1934 to 2004, relocated to
Chicago. The former school site is now developed as single family homes. Similarly,
National Louis University, which formerly had its main campus located in Evanston,
opened a new main campus in Chicago as well as a campus in Skokie, closing its
Evanston location in 2006.
Memorandum
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Northwestern University’s currently has 4,111 parking spaces on the main campus
where it is required by the current Zoning Ordinance to have 4,096 parking spaces. The
City and Northwestern are working on a project to replace the City’s existing water
reservoir at the intersection of Lincoln Street and Campus Drive. The current reservoir
has surface parking above it, which will not be allowed to remain once it is rebuilt
resulting in a loss of approximately 140 parking spaces. Instead of applying for parking
variations to accommodate this and future projects, the City and Northwestern have
applied for a Text Amendment.
Northwestern University restricts the number of on-campus parking permits by
prohibiting the issuance of permits to freshmen, sophomores, juniors, and any students
or staff living within the “Walking Zone” between Central Street on the north and Lake
Street to the south, and Sheridan Road to the east and Ridge Avenue/Metra Tracks to
the West.
Additionally, the University promotes the use of alternate modes of transportation; with 3
Divvy bike share stations on or adjacent to campus in addition to car sharing parking
spaces. The City has also recently upgraded the bicycle infrastructure in the area
including new two-way protected bike lanes on Chicago Avenue and Sheridan Road.
Ridesharing data also indicates that some of the top destinations for Uber and Lyft are
found on Northwestern’s Campus. Northwestern has also recently built the South
Visitors Center Structure, 435 spaces, and the North Campus Structure, 1,125 spaces.
The North Campus Structure was engineered to accommodate two additional parking
levels, 476 spaces, if ever needed in the future.
A Commuting Modes Survey conducted in November 2016 by SustainNU showed the
following commuting patterns to and from campus for Students (24% Walk, 16%
Bicycle, 10% Shuttle, 10% Public Bus, 25% Public Train and 10% Drive) and Faculty
and Staff (8% Walk, 10% Bicycle, 5% Shuttle, 5% Public Bus, 22% Public Train and
45% Drive). A study conducted in December 2015 showed that parking utilization rates
at peak hours of the then 4,240 spaces was 73% at 1:00 p.m. and 38% at 8:00 a.m.
meaning that there was a surplus of 1,161 spaces during peak utilization. The new
structures mentioned above were complete and taken into consideration for this study.
Currently, 492 students who live in fraternities and sororities and dormitories are
eligible, as seniors or graduate students, to receive campus parking permits. Only 30 of
these students have parking permits, 14 of which are graduate students and 16 are
undergraduate students. The ratio of students who have parking permits to those who
are eligible to obtain parking permits is approximately 1 to 16, where the required
parking ratio in the current ordinance is 1 to 5 and the proposed reduced ratio is 1 to 10.
Proposal Overview
Staff is proposing to adjust the parking requirements for dormitories and fraternity and
sorority houses. Specifically staff will amend the zoning ordinance as described below:
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Section 6-16 Table 16-B Schedule of Minimum Off-Street Parking Requirements
College/university
institutions:
College/university,
general
1 parking space for each 3 faculty and staff members and other
employees, plus 1 additional parking space for each 15 students
enrolled. For the purposes of this requirement "college/university" shall
include library - college/university, auditorium/theater -
college/university, student union - college/university and chapel -
college/university
Gymnasium/sports
arena
Parking spaces equal to 10 percent of designed seating capacity
Exhibit hall Parking spaces equal to 10 percent of designed capacity of the main
assembly area
Fraternity and
sorority
1 parking space for each 510 residents, plus 1 parking space for each 3
full time employees
Dormitory 1 parking space for each 510 residents, plus 1 parking space for each 3
full time employees
The proposed text amendment still requires more than the 1 to 16 ratio of students with
parking permits to those eligible to obtain parking permits. The proposed amendment
would reduce the total required parking spaces on Northwestern University’s campus
from 4,096 to approximately 3,493 and bring it more in line with above demonstrated
demand and allow for future construction on campus without the need to obtain a
variance for each project.
Legislative History
February 21, 2018 – The Plan Commission voted, 9-0, to recommend approval of the
proposed text amendment.
Attachments
Ordinance 41-O-18
Link to Plan Commission Packet for 2/21/2018
Approved Plan Commission Minutes for the 2/21/2018 Meeting
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3/1/2018
41-O-18
AN ORDINANCE
Amending Table 16-B of Title 6, Chapter 16 of the Evanston City Code,
“Schedule of Minimum Off Street Parking Requirements ”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: The requirements for “Fraternity and Sorority” in Table 16-B
of Title 6, Chapter 16 of the Evanston City Code of 2012, as amended, is hereby further
amended as follows:
Fraternity and sorority 1 parking space for each 510 residents, plus 1 parking space
for each 3 full time employees
SECTION 2: The requirements for “Dormitory” in Table 16-B of Title 6,
Chapter 16 of the Evanston City Code of 2012, as amended, is hereby further amended
as follows:
Dormitory 1 parking space for each 510 residents, plus 1 parking space
for each 3 full time employees
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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41-O-18
2
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: Ordinance 41-O-18 shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle M. Masoncup, Interim City
Attorney
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APPROVED
Page 1 of 5
Plan Commission Minutes 2/21/18
MEETING MINUTES
PLAN COMMISSION
Wednesday, February 21, 2018
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Simon Belisle, Patrick Brown, Terri Dubin,
Carol Goddard, George Halik, Peter Isaac, Andrew Pigozzi, Jolene Saul
Members Absent:
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Erika Storlie, Assistant City Manager/Acting Director of Community
Development
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: November 29, 2017 and December 6, 2017
Commissioner Goddard made a motion to approve the minutes from December 6,
2017. Commissioner Belisle seconded the motion. A voice vote was taken and the
minutes were unanimously approved, 9-0.
Commissioner Dubin made a motion to approve the minutes from November 29,
2017. Commissioner Goddard seconded the motion. A voice vote was taken and
the minutes were unanimously approved, 9-0.
3. NEW BUSINESS
A. TEXT AMENDMENT 18PLND-
0004
College/University Parking Requirements
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning
to amend Chapter 16 of the Zoning Ordinance to modify parking
requirements for College/University Institutions.
Ms. Jones provided a brief background on the current parking regulations for
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APPROVED
Page 2 of 5
Plan Commission Minutes 2/21/18
College/University Institutions noting that two Institutions which were open at the
time of the adoption of the regulations, Kendall College and National Louis
University, no longer had campuses in Evanston. She provided information on the
current amount of parking provided by Northwestern and the number of parking
permits issued to students living in dormitories and fraternity/sorority houses. She
also stated that the City and Northwestern University are co-applicants for the
proposed text amendment.
Questions from the Commission:
● Whether or not the parking requirement takes event space parking into
consideration. Mr. Mangum stated that the amendment specifically addresses
the dormitory and fraternity/sorority house uses but that the overall parking
requirements take event spaces into consideration. There is parking available
on campus for public use that does not require a permit during certain times
of day.
● Why file the application jointly? Mr. Mangum stated that the reason for the
amendment is the work being done on the City reservoir requires the removal
of parking spaces above the new reservoir and that instead of having
Northwestern University come in for variance requests for that and future
projects on campus, the text amendment was suggested.
● How many parking spaces would be required after the text amendment
should it be approved and could the University reduce parking in other
locations on campus? Mr. Mangum stated that 3,493 would be the number of
required parking spaces and that it is possible that parking is reduced in other
parts of campus.
● Clarification on the timing of the 2015 study provided and the opening of new
garages on campus. Mr. John D’Angelo clarified that at the time of the 2015
study the two newest parking garages on the north and south ends of the
campus were open and taken into account.
● Whether or not the “projected” amount of parking needed includes faculty and
students within the building as part of new construction. Mr. D’Angelo
confirmed that faculty and students are included in the projected amount of
required parking.
● Double counting of students is still not fully reduced for residents of
dormitories, fraternities and sororities. What will prevent Northwestern from
coming back for further reduction? Ms. Storlie stated that the impetus for the
text amendment is the work the City must complete on the City Reservoir and
the loss of parking spaces. Northwestern University did not approach the City
for the proposed amendment. She also stated that there is no evidence that
the double counting is a problem and does not anticipate Northwestern
University coming in for further required parking reductions.
Commissioner Goddard made a motion to recommend approval of the
proposed text amendment. Commissioner Belisle seconded the motion.
571 of 681
APPROVED
Page 3 of 5
Plan Commission Minutes 2/21/18
A roll call vote was taken and the motion was approved, 9-0.
Ayes: Belisle, Brown, Dubin, Goddard, Halik, Isaac, Lewis, Pigozzi, Saul.
Nays: None
B. TEXT AMENDMENT 18PLND-
0011
Porch Regulations
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoni ng
to amend City Code Section 6-4-1-9, Yards, and City Code Section 6-18-3,
Definitions, to modify regulations pertaining to porches.
Mr. Mangum provided background and reasons for the proposed text amendment
including a large number of requested variances due to the lack of usable porch
space permitted by the current regulations. Two options were provided: the first to
permit a front porch depth that extends a maximum of 25% into the required front
yard setback, and the second to permit a porch depth of 6 feet, provided that a
minimum 10 foot front yard setback is provided.
Questions from the Commission:
● Whether or not the proposed amendment would apply to new construction or
additions. The proposed amendment would apply to any new construction
affecting front yard setbacks.
● How is porch use regulated? If a porch space is enclosed and is used as
interior living space then these regulations would not apply to that space.
● 6 feet, while reasonable for a front porch, may be limiting in a large front yard.
Discussion followed starting with a suggestion of combining the two
amendment options to fully address functionality of porches in yards of
varying sizes.
● Clarification on how setbacks are managed when there are varying existing
front yard setbacks, or a zig-zag effect, within a block. Mr. Mangum stated
that an average of existing front yard setbacks is taken to determine required
setbacks for new construction or additions. Discussion followed with
comments regarding the desired outcome.
● Clarification on depth needed for ADA accessibility and suggestion that the
porch be at least that depth. If a ramp were needed that would be a similar
regulation to allowing steps projecting into a setback.
Discussion continued regarding preferences for the text amendment and emphasis
that the required setback is a minimum, allowing the property owner to still have
some flexibility. Clarification on whether or not nonconforming porches would be
affected was provided, specifically, if a porch is damaged or destroyed outside of the
572 of 681
APPROVED
Page 4 of 5
Plan Commission Minutes 2/21/18
property owner’s control, it could be replaced within a year.
Commissioner Isaac made a motion to recommend that the amendment be
revised so that front porches must maintain a minimum ten foot front yard
setback and may be the greater of six feet in depth or 25% of the depth of the
required front yard. Commissioner Belisle seconded the motion.
A roll call vote was taken and the motion was approved, 9-0.
Ayes: Belisle, Brown, Dubin, Goddard, Halik, Isaac, Lewis, Pigozzi, Saul.
Nays: None
4. OTHER BUSINESS
A. MODIFICATIONS TO ADMINISTRATIVE RULES AND PROCEDURES OF
THE PLAN COMMISSION
Ms. Jones provided a brief summary of the edits being proposed by staff for the
Administrative Rules and Procedures. These consisted of: minor grammatical edits,
changes to the attendance requirements, changes to language regarding review of the
City’s Capital Improvement Program (CIP), elimination of Associated Members, and the
elimination of leaseholders being able to request a continuance at public hearings
(consistent with City code) among other items.
Discussion followed with Commission questions and comments as follows:
● Concern that deleting the CIP review would remove an opportunity for public
comment. Mr. Mangum responded that there are other opportunities for the
public to provide feedback on the CIP, specifically at City Council or
Administration and Public Works Committee. It was suggested to take out
reference to the CIP but keep the remaining language as it refers to other City
plans.
● Displeasure with the language attendance requirement vote. Suggestion to
remove that portion of the revised language but keep the reduction in missed
meetings triggering action at the Chair’s discretion.
● Confirmation that there are currently no Associate Members.
● Confirmation regarding the necessity of holding a position on a subcommittee or
being a liaison.
Commissioner Isaac made a motion to revise the proposed amendment to Article
IV(E) to read “The chair shall notify the Mayor when a member of the Commission
has failed to attend meetings during a consecutive three (3) months, or six (6)
times during a consecutive twelve (12) months, unless the chair shall determine
that the failure to attend was for a good cause.” Commissioner Saul seconded the
motion. The Commission voted, 9-0, to adopt the revised amendment regarding
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APPROVED
Page 5 of 5
Plan Commission Minutes 2/21/18
Commissioner attendance.
Commissioner Isaac made a motion to revise the proposed amendment to Article
III to remove reference to CIP review and read “To study, review and prepare
recommendations on plans and proposals of other departments of the City
government which relate to the implementation of the Comprehensive General
Plan.” Commissioner Goddard seconded the motion. The Commission voted, 8 -1,
to approve the revised amendment regarding CIP and plan review.
Commissioner Belisle made a motion to approve the remaining suggested
amendments as presented by staff. Commissioner Isaac seconded the motion.
The Commission voted, 9-0, to approve the remaining suggested amendments as
presented by staff.
B. APPOINTMENTS OF LIAISONS AND ZONING COMMITTEE MEMBERS
Chair Lewis listed the Commissioners who acted as liaisons for various Boards and
Committees and asked if there were any proposed changes. A brief discussion
followed.
The following appointments were made:
Zoning Committee- Dubin, Saul (Chair), Goddard, Belisle, Isaac;
Comprehensive Plan Committee- Dubin (Chair), Lewis, Piggozi, Brown, Halik;
Rules Committee- Lewis, Isaac, Goddard (Chair);
Economic Development Committee – Pigozzi;
Planning & Development Committee – Lewis;
Housing & Community Development Act Committee – Goddard;
Transportation and Parking Committee – Dubin;
(Public Place Names Committee and ADA Advisory Committee have been
eliminated).
5. PUBLIC COMMENT
There was no public comment.
6. ADJOURNMENT
Commissioner Goddard made a motion to adjourn the meeting. Commissioner
Pigozzi seconded the motion.
A voice vote was taken and the motion was approved by voice call 9-0.
The meeting was adjourned at 8:34 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of October 8, 2018 Items P9-P10
Ordinance 105-O-18, Text Amendment – Creating Brew Pubs
Ordinance 108-O-18, Special Uses and Major Zoning Relief for 2119-2125 Ashland
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Michael Griffith, Development Planner
Torrance Gardner, Intern
Subject: Ordinances 105-O-18 and 108-O-18
Zoning Ordinance Text Amendment, Special Use-Major Zoning Relief
2119-2125 Ashland Avenue
18PLND-0064
Date: September 18, 2018
Recommended Action:
The Plan Commission and staff recommend approval of Ordinance 105-O-18
authorizing Zoning Ordinance Text Amendments to alcohol producing uses that include
allowing Brew Pubs as a Special Use in the MXE Mixed-Use Employment District. The
Zoning Board of Appeals and staff recommend approval of Ordinance 108-O-18
authorizing Special Uses for a Banquet Hall and Brew Pub and Major Zoning Variations
for a 0’ front yard setback where 10’ is required, a 0’ interior side yard setback where 5’
is required, a 0’ rear yard setback where 5’ is required, and to eliminate 1 required short
loading dock. Ordinances 105-O-18 and 108-O-18 were approved for Introduction by
City Council on September 17, 2018.
Livability Benefits:
Economy and Jobs: Retain and Expand Local Businesses, Expand Job Opportunities
Background:
The applicant proposes to create a location that includes three different concepts: Brew
Pub, event space (Banquet Hall) and an area to display classic cars. The Brew Pub will
include a full service bar, full service restaurant and will serve the beer that is brewed
on-premises. The applicant envisions the different spaces to be used separately and
together, depending on the occasion.
Memorandum
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Property location and surrounding zoning. Subject property marked with hash lines and
red dot.
Analysis:
The subject property, 2119-2125 Ashland Avenue, is located on the east side of
Ashland Avenue between Payne Street to the north and Simpson Street to the south.
The property contains a 1 and 2-story commercial building with surface parking adjacent
to the building at the south end of the property. The property is 147.1’ wide and 146.0’
deep, 21,426 square feet. The property has frontage and access to Ashland, along with
access to an alley along the east rear property line. The building was formerly occupied
by CrossFit e-town.
The surrounding area is a mix of residential, commercial, light industrial and religious
institutional uses.
Proposal:
Text Amendment:
The applicant is requesting approval of a Text Amendment to allow Brew Pubs in the
MXE Mixed-Use Employment District. Currently, a Craft-brewery is a permitted use in
the MXE District, but the definition of a Craft-brewery specifically does not include a
restaurant. A Type-1 or a Type-2 Restaurant is neither a permitted use nor a special
use in the MXE District.
When looking at similar uses allowed in the zoning code, both Craft-brewery and Craft-
distillery or micro-distillery uses are permitted uses in the MXE District, with separate
but similar definitions. Where allowed, these uses are treated the same.
In addition to the applicant’s requested Text Amendment, staff and the Plan
Commission recommend several modifications to alcohol producing uses:
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1. Creating a new use, Brew Pub, which includes a Type 1 Restaurant and
accessory production facilities.
2. Allowing Brew Pubs in the same zoning districts where Type-1 Restaurants are
allowed, in addition to allowing them in the MXE, MUE and MU Districts as
special uses.
3. Combining both Craft-brewery and Craft-distillery or Micro-Distillery uses into one
use category, Craft Alcohol Production Facility, with one definition which includes
beer, wine and other alcohol production and no change to the districts where
they are allowed.
4. Allowing a Type-1 Restaurant as an accessory use to Craft Alcohol Production
Facility.
Existing Definitions
Craft-Brewery A commercial facility that: (1) produces fermented malt beverages on site in quantities
compliant with all applicable local, state, and federal regulations; and (2) includes an
accessory tasting room in zoning districts where the facility is a Special Use. Product
sampling or retail sale as may be defined and regulated by Title 3, Chapter 4 of the
City Code at the facility allows customers to taste samples of products manufactured
on-site and purchase related sales items. Any sale of alcohol in the tasting room or
otherwise in the facility which is manufactured outside the facility is prohibited. A craft-
brewery does not include restaurants with accessory brewing facilities.
Craft-Distillery
or Micro-
Distillery
A facility that: (1) produces alcoholic beverages in quantities compliant with all
applicable local, state, and federal regulations; and (2) includes an accessory tasting
room in zoning districts where the facility is a Special Use. A tasting room allows
customers to taste samples of products manufactured on-site and purchase related
sales items. Sales of alcohols manufactured outside the facility are prohibited.
Restaurant,
Type -1 An establishment in which the principal use is the service of prepared food and
beverages for consumption on the premises. All service of prepared food and
beverages for consum ption on the premises shall require customers to order at a table,
booth, or dining counter with service by a waiter or waitress at said table, booth, or
dining counter and shall also require the use of reusable (nondisposable) flatware and
dishware. Drive-through facilities are prohibited.
Proposed Definitions
Craft Alcohol
Production
Facility A commercial facility that: (1) produces beer, wine, or other alcoholic liquor in
quantities complaint with all applicable local, state, and federal regulations; and (2)
includes an accessory tasting room in zoning districts where the facility is a Special
Use. A tasting room is only permitted to allow customers to taste samples of products
manufactured on-site and purchase related sales items. Sale of alcohols
manufactured off-site are prohibited. A Craft Alcohol Production Facility may have a
Type 1 Restaurant as an accessory use.
Brew pub
An establishment in which the principal use is a Type 1 Restaurant that also brews or
produces wine, beer, or any other alcoholic liquor as an accessory use on-site, either
for on-site consumption or off-site consumption in containers that are sealed on-
premises and compliant with all applicable local, state, and federal regulations.
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District Craft-
brewery Craft-distillery or
micro-distillery Craft Alcohol
Production Facility Restaurant –
Type 1 Brew
Pub
B1 S S S P P
B2 S S S P P
B3 S S S P P
B1a S S S P P
C1 S S S P P
C1a S S S P P
C2 S S S P P
D1 S S S P P
D2 S S S P P
D3 S S S P P
D4 S S S P P
MXE P P P S S
MU P P P S S
MUE P P P S S
RP S S S P P
I1 P P P P P
I2 P P P S S
I3 P P P S S
Language to be removed noted as stricken, proposed language underlined (and shaded
in table).
The parking standards for Type-1 Restaurants will also apply to Brew Pubs, which is
how they have previously been applied. Parking standards for Light Manufacturing and
Type-1 Restaurant are to be applied to Craft Alcohol Production Facility based on the
components of the respective floor plans.
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The following similar uses/businesses currently exist in Evanston:
Business Name Address Zoning Classification Evanston
Liquor State Liquor
Peckish Pig 623 Howard
St Type-1 restaurant with
accessory brewing (B3)
Class J (Brew
Pub) 1C - Brew Pub
Smylie Bros
Restaurant and
Brewery
1615 Oak
Ave Type-1 restaurant with
accessory brewing (D2)
Class J (Brew
Pub)
1C - Brew Pub
Few Spirits 918 Chicago
Ave Special use for micro-
distillery (C1a)
Class P (Craft
Distillery) 3X - Craft Distiller
Sketchbook Brewing
Co. 821 Chicago
Ave Special use for craft
brewery (C1a)
Class P2 (Craft
Brewery) 3C - Brewer/3Y - Class 1
Brewer
Temperance Beer
Company 2000
Dempster St Micro-brewery with tap
room (I2)
Class P2 (Craft
Brewery) 3C - Brewer
North Shore Cider
Company 707 Howard
St Special use for a micro-
brewer (cider) (B3)
Class P3 (Craft
Winery) 1E - Wine Maker's
Retailer/3F - 1St Class
Wine Maker
Brew pub:
Assuming the text amendment to allow Brew Pubs as a special use in the MXE district
is approved, the applicant has provided the following information concerning the brew
pub:
Food Service: Lunch and dinner prepared and served on-site.
Hours of operation: Monday through Thursday: 11:00 am to 12:00 am
Friday and Saturday: 11:00 am to 1:00 am
Number of employees: Approximately 4-10.
Seating: Up to 100.
Deliveries: Daily delivery of supplies, during normal business
hours, via the alley, by box truck.
The brewery is set up and intended for on-site consumption related to the Brew Pub and
Banquet Hall. Off-site consumption is anticipated to be less than 10% of beer brewed.
The brewing will take place in the proposed addition at the northeast corner of the
building, next to the alley, with fermenting and serving tanks located throughout the
space to create the feel of a brewery.
The bump out shown on the south building elevation and rendering does not match the
2nd floor plan. The drawings will need to be corrected prior to review by DAPR which is
required before a building permit is issued. The second floor bump out does not appear
to have an impact on any zoning requirements.
Banquet Hall:
The applicant requests to operate a Banquet Hall. As noted earlier in the memo, the
banquet space may be used with the Brew Pub and classic car display area or
separately.
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The applicant has provided the following information regarding the banquet hall use:
Food service: Catered by others.
Hours: Monday through Thursday: 11:00 am to 12:00 am
Friday and Saturday: 11:00 am to 1:00 am
Employees/staff: Approximately 10-30.
Parking: Valet or self-parking at off-site locations. While the site plan
shows they will be compliant with the required amount of off-
street parking, the applicant states they plan to reach
agreements to allow event attendees to park in nearby
parking lots owned by others.
Events per month: 2-5 events, upon booking.
Size of Events: 20-300 people attending.
Seating: Removable seats in the event space as needed.
Event Types: Weddings, corporate events, family gatherings, beer
tastings, community events, and gourmet sit down dinners
with beer pairings (shall work in conjunction with local
executive chefs).
Site Plan and 1st Floor plan
The site plan shows 29 parking spaces, accessed from Ashland Avenue, where 21
spaces are required. Two of these spaces are handicapped accessible. To determine
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required parking, the standard for “cultural facilities (not including college/university
facilities)” was used: 1 space/2 employees + 1 space/10 fixed seats + 1 space/500
gross sq. ft. because the ordinance is silent for a Banquet Hall use and this standard
was most similar to the proposed project. The number required based on number of
employees is based on 11-13 employees for events.
Major Zoning Relief:
The applicant proposes to construct 1-story additions at the front and rear of the
northern portion of the building. The building is currently non-conforming concerning
required front yard and north interior side yard. Given the proposed gross floor area of
11,325.4 sq. ft., 1 short loading dock is required. The applicant is not proposing a
loading dock.
The following variations are requested:
Standard Existing Proposed
Front yard setback 10 ft. 0 ft. 0 ft.
North interior side yard
setback
5 ft. 0 ft. 0 ft.
Rear yard setback 5 ft. 12.5 ft. 0 ft.
Loading dock – Cultural
Facility
1 short / 10,000-20,000 gross floor
area
10 ft. x 35 ft.
14 ft. vertical clearance
1 short none
The existing front yard and north interior side yard setbacks are non-conforming. The
proposed front and rear additions will align with the existing building at the front and
north side. However, the proposed rear addition will extend the building closer to the
rear property line than the current condition; the current setback is 12.5’, where 0’ is
proposed. The proposed setbacks are generally consistent with the industrial buildings
within the immediate area.
One short loading dock is required based on the gross floor area. Currently, there is one
short loading dock and two overhead doors off the alley. The applicant is requesting to
eliminate the loading dock, which is where the rear addition will be located. The
applicant described daily delivery of supplies, during normal business hours, via the
alley, by box trucks. The applicant should confirm how many daily deliveries are
anticipated.
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Building Elevation Rendering
Comprehensive Plan:
The Evanston Comprehensive General Plan encourages the adaptive reuse of existing
structures and vacant, blighted properties. The Comprehensive Plan also recognizes
the importance of cohesive and mutually beneficial mixed-use areas that feature
residences as well as neighborhood business. The Comprehensive Plan specifically
includes:
General Lane Use: The subject property is in an area designated as an
industrial area where expansion or adaptive-reuse may
occur; employment retention is encouraged, Map 2.
Objective: Promote the growth and redevelopment of business in
existing commercial and mixed-use locations that would
benefit from redevelopment.
The proposed brew pub and banquet hall will occupy a currently vacant structure, with
façade changes proposed to improve the aesthetics of the property, and will provide an
active use within the neighborhood.
Legislative History:
August 8, 2018 - Combined Plan Commission and Zoning Board of Appeals meeting.
The Plan Commission recommended approval of the proposed text amendment with the
following changes which are reflected in Ordinance 105-O-18:
1. Brew Pub Definition: Reference to “hand-capped, sealed containers”
should be revised to read on-premises sealed containers.
2. Type-1 Restaurants: List as Special Uses in the MXE, MUE and MU
Districts.
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9
The Zoning Board of Appeals recommended approval of the special uses and major
variations as presented, and assuming approval of the proposed text amendment, with
the following conditions:
1. Employees shall park off-site and not on street.
2. Hours of operation shall be limited to 11am-10pm weekdays, and 11am-
1am on weekends, and special events should be no later than 1am.
3. Formal agreements for off-site parking as needed.
4. Compliance with sustainability practices per City regulations.
5. Noise abatement considered in additions so noise does not carry through
neighborhood.
6. Coordinate with businesses on alley to maintain alley on a yearly basis as
needed.
7. Designated smoking area to be monitored by staff not to be a nuisance.
Attachments:
Proposed Ordinances 105-O-18 and 108-O-18
Plan Commission Findings for Text Amendment
ZBA Findings for Special Use Standards
ZBA Findings for Major Variation Standards
Combined Plan Commission and Zoning Board of Appeals Meeting Minutes Excerpt -
August 8, 2018
Link to Combined Plan Commission and Zoning Board of Appeals Packet - August 8,
2018: https://www.cityofevanston.org/home/showdocument?id=42671
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Memorandum
To: Mayor and Members of the City Council
Planning & Development Committee
From: Johanna Leonard Community Development Director
Scott Mangum, Planning and Zoning Administrator
Cindy Plante, Economic Development Coordinator
Subject: Ordinance 102-O-18 Granting a Special Use for a Type 2 Restaurant,
Kilwins Chocolates at 1724 Sherman Ave
Date: September 14, 2018
Recommended Action
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 102-O-
18 granting a special use approval for a Type 2 Restaurant, Kilwins Chocolates in the
D2 District. The applicant has complied with all zoning requirements, and meets all of
the standards of a special use for this district. Ordinance 102-O-18 was approved for
Introduction at the September 17, 2018 City Council meeting.
Livability Benefits:
Economy & Jobs: Expand job opportunities
Built Environment: Enhance public spaces
Summary:
Applicant James Shepherd, proposes to open Kilwins Chocolates at 1724 Sherman
Ave. Kilwins is a nationwide franchise with other Illinois locations on Michigan Avenue,
and in Hyde Park within Chicago, and in Elmhurst. The Evanston location will be the
first for franchise operator Jeff Snyder. The proposed menu consists of ice cream, fudge
and candies including caramel apples and chocolate dipped items. The applicant is
proposing to operate seven days a week, with hours not to exceed 10am-11pm.
Staffing is expected to include no more than 5 employees on site at any given time.
Deliveries to the restaurant will be accepted from the front of the store, and will be
limited to early morning hours. The applicant has agreed to adopt sustainable practices
for refuse collection and litter prevention, including recycling and provision of tap water.
City staff is not aware of any objections to the proposal.
For City Council meeting of October 8, 2018 Item P11
Ordinance 102-O-18, Special Use for a Type 2 Restaurant 1724 Sherman Ave.
For Action
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Comprehensive Plan:
The Evanston Comprehensive General Plan encourages the utilization of vacant
storefronts along existing commercial corridors that can add sales tax revenue and
encourage economic vitality. The Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Kilwins will use a currently vacant commercial space to open a locally owned and
operated business and bring additional foot traffic to the downtown business district.
Legislative History:
August 28, 2018: the ZBA recommended unanimous approval of the special use for a
Type 2 Restaurant, Kilwins Chocolates with the following conditions:
1. Hours of operation not to exceed 10am - 11pm, 7 days a week.
2. Deliveries shall ideally take place before 7am, and shall be no later than 9am.
3. Employees prohibited from using metered street parking.
4. Compliance with sustainability plan including offering tap water and using
recycling.
5. Substantial compliance with documents and testimony on record
Attachments
Ordinance 102-O-18
August 28, 2018 ZBA Draft Meeting Minutes Excerpt
ZBA Findings
August 28, 2018 ZBA Packet
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9/4/2018
102-O-18
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at
1724 Sherman Avenue in the D2 Downtown District
(“Kilwins Chocolates”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 28,
2018, pursuant to proper notice, to consider case no. 18ZMJV-0058, an application filed
by James Shepherd (the “Applicant”), lessee of the property legally described in Exhibit
A, attached hereto and incorporated herein by reference, commonly known as 1724
Sherman Avenue (the “Subject Property”) and located in the D2 Downtown District, for a
Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Kilwins
Chocolates,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of September 17, 2018, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 18ZMJV-0058; and
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102-O-18
~2~
WHEREAS, at its meetings of September 17, 2018 and September 24,
2018, the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 18ZMJV-
0058.
SECTION 3: Pursuant to Subsection 6-9-5-3 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case,
including but not limited to: the Sustainability Practices for Type 2 Restaurants
submitted by the Applicant dated July 26, 2018.
B. Hours of Operation: The Applicant may operate the Type 2 Restaurant
authorized by this ordinance only between the hours of 10:00 a.m. and 11:00
p.m. on any given day.
C. Employee Parking: Employees may not utilize metered street parking
surrounding the Subject Property during the hours of operation.
D. Deliveries: All deliveries shall occur in the early morning hours. Deliveries shall
occur before 7:00 a.m., when possible, but no later than 9:00 a.m.
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102-O-18
~3~
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
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102-O-18
~4~
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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102-O-18
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOT 4 IN THE NORTHWESTERN UNIVERSITY RESUBDIVISION OF BLOCK 17 IN
EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 11-18-126-011-0000
COMMONLY KNOWN AS: 1724 Sherman Avenue, Evanston, Illinois.
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Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, August 28, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Violetta Cullen, Mary Beth Berns, Myrna Arevalo ,
Scott Gingold
Members Absent: Mary McAuley, Kiril Mirintchev
Staff Present: Scott Mangum, Melissa Klotz
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:04 p.m.
Minutes
Ms. Cullen motioned to approve the meeting minutes of the Joint Meeting with the Plan
Commission, and the ZBA hearing of August 8, 2018, which were seconded by Ms.
Arevalo and approved 4-0, with one abstention.
New Business
1724 Sherman Ave. 18ZMJV-0072
James Shepherd, lessee, applies for a special use permit for a Type 2 Restaurant,
Kilwins Chocolates, in the D2 Downtown Retail Core District (Zoning Code Section 6-
11-3-4). The Zoning Board of Appeals is the recommending body, and the City Council
is the determining body for this case.
Mr. Mangum read the case into the record.
Jeff Snyder, operator, explained the proposal:
Kilwins offers fine chocolates, ice cream, caramel apples, fudge, chocolate
dipped items, and take home items.
30% of items are made in the front window of the store.
Nearest Kilwins is on Michigan Ave., and there is also one in Hyde Park, and
Elmhurst.
Operator does not operate another Kilwins and has no experience in this type of
business, but is being trained by Kilwins on how to operate a franchise.
Hours of operation will be 10am - 11pm maximum, adjusted seasonally.
A maximum of 5 employees will work at one time.
Deliveries occur every 2 weeks (ice cream and baking ingredients), and smaller
other deliveries are more frequent.
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Page 2 of 2
Zoning Board of Appeals
Deliveries must go through the front door in the early morning hours. The alley is
not usable for truck deliveries and not allowed per the lease.
Will have 5 seats in the facility. Most customers do not stay within the store after
purchasing items.
Agrees to follow the Sustainability Plan, and tap water will be offered for
customers who ask for it as requested by DAPR.
Exterior of the building will be painted (likely beige), and then new signage will be
added. No changes will be made to windows or doors.
Deliberations:
Mr. Gingold noted the proposed use fits with the character of the neighborhood and will
occupy a vacant space. Ms. Dziekan agreed.
Mr, Gingold also noted that it is acceptable that the operator does not have experience
in the field since the store is a franchise and he will be appropriately guided. Ms. Cullen
agreed.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Dziekan motioned to recommend approval with conditions, which was seconded by
Ms. Cullen and unanimously recommended for approval:
1. Hours of operation shall not exceed 10am - 11pm.
2. Deliveries shall ideally be before 7am, and shall be no later than 9am.
3. Employees shall not utilize on street parking.
4. Sustainability practices including offering tap water and using recycling.
The meeting adjourned at 9:00pm.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on August 28, 2018, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met ____Not Met
Vote 5-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met ____Not Met
Vote 5-0
(E) It can be adequately served by public
facilities and services ___X___Met ____Not Met
Vote 5-0
Case Number: 18ZMJV-0072
Address or
Location:
1724 Sherman Ave.
Applicant: James Shepherd, Lessee
Proposed
Special Use:
Type 2 Restaurant, Kilwins Chocolates
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
(G) It preserves significant historical and
architectural resources; ___X__Met _____Not Met
Vote 5-0
(H) It preserves significant natural and
environmental features; and ___ __Met _____Not Met
n/a
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
and based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__ __ denial of the proposed special use with conditions:
__X__ approval with conditions:
1) Hours of operation of 10 a.m. to 10 p.m.
2) Employees prohibited from using metered street parking.
3) Deliveries shall ideally be before 7 a.m. and shall be no later than 9 a.m.
4) Substantial compliance with documents and testimony on record, including
Sustainability Practices for Type 2 Restaurants.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ___
___X___ Myrna Arevalo __X__ _ __
___X___ Scott Gingold __X__ ___
___X___ Violetta Cullen __X__ _ __
___X___ Lisa Dziekan __X__ _ __
___ ___ Mary McAuley __ __ _ __
_______ Kiril Mirintchev _____ _ __
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For City Council Meeting of October 8, 2018 Item O1
Business of the City by Motion: Howard Street Holiday Lights
For Action
To: Honorable Mayor and Members of the City Council
From: Paul Zalmezak, Economic Development Division Manager
Paulina Martínez, Assistant to the City Manager
Subject: Howard Street Holiday Lights
Date: October 1, 2018
Recommended Action:
The Economic Development Committee recommends approval for the City Council to
provide funding through the Howard-Ridge TIF for the installation of holiday lights in
early November, and removal by early April for a total of $9,750.40.
Funding Source:
Staff recommends utilizing the Howard-Ridge TIF Other Improvements Fund (Account
330.99.5860.65515).
Livability Benefits:
Built Environment: Enhance public spaces
Economy & Jobs: Retain and expand local businesses
Summary:
The holiday LED lights will be installed on 34 trees along Howard Street between
Chicago Avenue and Ridge Avenue. The lights will be active from November through
early April, when they will be removed to allow the trees to bloom, as recommended by
the Forestry Division requested. The holiday lights are a vital component to the Howard
Street aesthetics; in addition of creating a cohesive look with the Chicago side, which
will also install holiday lights around the same time.
Discussion:
Economic Development staff solicited bids from professional holiday lights installation
companies, which are summarized in the table that follows. Based on the responses,
Economic Development staff recommends awarding the contract to HC Lights as the
lowest bidder and offering the highest number of bulbs (22,000).
Memorandum
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2
Bids for Howard Street Lighting
Company Address Sets
Bulbs /
Set
Total
Bulbs Price/Set
Price /
Tree Total Price
Illuminight
Highland
Park, IL 222 50 11,100 $ 45.05 $ 294.12 $10,000.00
Temple
Display Oswego, IL 250 70 17,500 $ 39.80 $292.65 $ 9,950.00
HC Lights
Broadview,
IL 440 50 22,000 $ 22.16 $ 286.78 $ 9,750.40
Legislative History:
On September 26, 2018 the Economic Development Committee unanimously
recommended approval.
Attachments
Quotes
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Illuminight Lighting, Inc.Page 1 of 2
1954 First St. Suite 394 Highland Park Il. 60035
Ph. 312-685-4448
www.illuminightlighting.com
City of Evanston
Paulina Martinez
2100 Ridge Ave.
Evanston, Il. 60201
Ph 847.859.7833
Dear Paulina,
Illuminight Lighting, Inc. (ILI) is proud to submit the following specifications for your approval. This will confirm the
terms and conditions under which ILI has agreed to provide the City of Evanston (CE) Holiday lighting and décor.
Option 1 - 34 Trees Decorated in the Current Style LED Lights
Description: ILI will install LED lights in 34 trees located on the North side of Howard St., from Ridge Rd. to the Marathon
Gas Station. Using the same lighting style that the trees were wrapped in 2017, ILI will wrap up the branches starting at the
Y of the tree, for 2 to 3 sets per main trunk with clear, LED mini lights, with 5.5 inch spacing between bulbs.
222 sets of clear lights on green cord, 50 bulbs per set, 5.5 inch spacing between bulbs (11,100 bulbs)
All Labor (installation of lights and all extension cords needed)
(4) 42' Lift trucks
Fuel
Misc. Items (tape, zip ties, etc.)
Total price $10,000.00
NOTE: This contract is for installation and removal. Any maintenance of lights after 2 weeks is the responsibility
of the CE. ILI is not responsible for vandalism, acts of god, animal damage or vehicle damage to the lights.
NOTE: If CE wants ILI to do maintenance, ILI will charge $65 per hour, with a 3 hour minimum per call.
NOTE: All cable and misc. electrical pieces (tritaps, smaller extension cords) will be owned by CE after final payment.
This is a $750 value that will go towards 2019's contract, if ILI is choosen again to install.
Terms and Conditions: 50% of the total price for above is to be paid upon acceptance and 50% is to be paid on
completion of installation. All work is guaranteed to be specified,
and to be performed in a professsional manner. Any alteration or deviation from the above specifications involving extra cost
will be executed only upon written orders and will become an extra charge over and above the contract price.
All unpaid balances due under this agreement in which become 30 days past due shall bear a service charge of
1 & 1/2% per month.
The undersigned hereby acknowledges and accepts the terms set forth above.
Respectfully submitted:
By Date: By Date:
Scott Parrish City of Evanston
Illuminight Lighting, Inc.Paulina Martinez
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Page 2 of 2
LIST OF REFERENCES
1. Lincoln Park Zoo Zoolights - Josh Rupp 312-742-2165
Illuminight has been installing the Zoolights at LPZoo for 11 years.
2. City of LaGrange - Mike Bojovic 708-579-2326
Illuminight has been installing the holiday lighting for over 6 years
52-54 Trees, branch wrapped
3. Rogers Park Business Alliance - Sandi Price 773-508-5885
Sheridan Rd. and Howard St.
Illuminight has been installing the holiday lighting for over 5 years
200 trees, branch wrapped
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Gas Station. Using the same lighting style that the trees were wrapped in 2017, ILI will wrap up the branches starting at the
NOTE: All cable and misc. electrical pieces (tritaps, smaller extension cords) will be owned by CE after final payment.
and to be performed in a professsional manner. Any alteration or deviation from the above specifications involving extra cost
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City of Evanston
Tree lights for Howard Street
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1
CREATING MEMORIES WITH LIGHTS
September 17, 2018
Holiday Creations
2030 Parkes Drive
Broadview, IL 60155
(708) 223-8506
Dear City of Evanston,
We are thrilled at the opportunity to bid on your downtown lighting request. Our team has put
together a response to coordinate your seasonal holiday decorations. We acknowledge the
general terms and conditions required for this project to install by November 1, 2018 and removal by
April 1, 2019.
Our goal on every lighting project is to produce a high quality lighting to last the season.
We are able to meet this goal by providing festive decor, reliable technical products, timely
maintenance, and a revolutionary team of individuals focused providing exceptional service.
Respectfully,
Derek Norwood
President
Holiday Creations (HC Lights)
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CREATING MEMORIES WITH LIGHTS
PREVIOUS WORK: EXAMPLE 1
Christmas in the Commons, New Lenox, Illinois
Client Contact:
Kurt Carroll
Village Administrator
815-462-6410
kcarroll@newlenox.net
1 Veterans Parkway, New Lenox, IL 60451
HC Lights worked closely with the team in New Lenox to develop a destination for holiday
decor. The city’s goal was to bring visitors from around the surrounding cities to see the lights and
engage in local retailers. New Lenox has experienced significant residential growth since the late
1980s, and had the most new residential starts of any community in Will County in 2015.
New Lenox has also been one of the top ten communities in the Chicago metropolitan area for new
housing starts for the past few years. Our team designed the a large light display for the main village
circle. The lights were designed in pure white to create a magical feel as soon as visitors entered the
circle. Highlights of warm white lights and red lights played off the city’s logo. Five large interactive
displays were installed around the main grounds along with an ice skating rink, and hot cocoa stand.
The city recorded visitors from 58 different cities.
HC Lights is designated as the prime contractor for installation, service, maintenance, removal,
and storage. Installation began in September 2016. Service ran throughout the holiday season.
Removal was completed in January 2017. HC Lights is contracted to continue installation, service,
maintenance, removal and storage for 3 consecutive years.
See photos on the following page.
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3
New Lenox - Project Photos
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4
CREATING MEMORIES WITH LIGHTS
PREVIOUS WORK: EXAMPLE 2
Holiday Lights, Orland Park, Illinois
Client Contact:
Karie Friling
Director of Development Services
708-403-5300
KFriling@orlandpark.org
14700 Ravinia Avenue, Orland Park, Illinois 60462
The Village of Orland Park is a shopping and dining destination. The city staff wanted to bring as
many visitors to its beautiful city during the holiday season. HC Lights worked with the city’s brand
colors - pure white and green to create a dynamic display at the city’s main shopping and dining
venues and train station. At the village hall, HC Lights created a whimsical, non-denominational
display for the Mayor’s annual tree lighting ceremony.
HC Lights is designated as the prime contractor for installation, service, maintenance, removal,
and storage. Installation began in October 2016. Service ran throughout the holiday season.
Removal was completed in January 2017. HC Lights is contracted to continue installation, service,
maintenance, removal and storage for 3 consecutive years.
See photos on the following page.
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5
Orland Park - Project Photos
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6
CREATING MEMORIES WITH LIGHTS
PREVIOUS WORK: EXAMPLE 3
Lights Around Wheeling, Wheeling, Illinois
Client Contact:
Christine Bajor
Village of Wheeling
Assistant Director of Public Works
847-279-6903
cbajor@wheelingil.gov
The Village of Wheeling sought out to replace their old traditional holiday decor. The public works
department worked closely with HC Lights to create an overall theme for their new holiday displays.
The team created 5 different main concept themes: Traditional, Arctic, Winter, Circus, and Whimsical.
The themes were presented to the village board of trustees. After careful consideration, the trustees
choose the Winter theme with green and pure white lights. Along with the large decor items, the city
purchased new pole decor in the shape of a wheel to mimic their city logo.
HC Lights is designated as the prime contractor for installation, service, maintenance, removal,
and storage. Installation began in September 2016. Service ran throughout the holiday season.
Removal was completed in January 2017. HC Lights is contracted to continue installation, service,
maintenance, removal and storage for 3 consecutive years.
See photos on the following page.
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7
Wheeling - Project Photos
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8
CREATING MEMORIES WITH LIGHTS
PHOTOS OF PREVIOUS WORK
Naperville, Illinois
Naperville, Illinois
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9
CREATING MEMORIES WITH LIGHTS
PHOTOS OF PREVIOUS WORK
Park Ridge, Illinois
Lyons, Illinois
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CREATING MEMORIES WITH LIGHTS
PHOTOS OF PREVIOUS WORK
Niles, Illinois
Wheeling, Illinois
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11
Evanston
ITEM:CODE:QUANTITY:TOTAL:
LED 5mm light set- installed by branch wrapping Mini light branch wrap 440 9,750.40$ Product:LEASE
_
_Labor:LEASE
_
_Take Down:LEASE
_
_Storage:LEASE
_
_
_
_
__-$
75% DEPOSIT 7,312.80$ $9,750.40 $9,750.40 $9,750.40
25% INSTALL 2,437.60$ october install november install december install
Office Use Only:Color
LED c9-cl LED ML-50 440 warm white
LED 9sgcl LED ML-50 pure white
Estate Greenery LED ML-50 red
LED 3-3d-wr LED ML-50 green
LED 4-3d-wr LED ML-50 blue
LED 5-3d-wr LED ML-50 purple
Date of acceptance: signature:
Lease
34 trees. They used 220 sets of 100 in years past. (5" spacing). We are using 440 50 count 6" spacing
2030 Parkes Dr.
Broadview IL. 60155
708-223-8506
www.hclights.com
LEASE 9,750.40$
Following
Years:
Holiday Lighting Proposal
All material is guaranteed to be as specified. All work to be completed in a workmanship manner according to standard practices. Any alteration or deviation from the
above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements
contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.Our workers are fully covered by
Worker's Compensation insurance.
Acceptance of Proposal -The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above. Customer understands that product is special ordered per each job and is non-returnable. Signing this contract,
customer agrees not to cancell any purchase of product at anytime unless agreed upon by Holiday Creations. This is a lease contract and all product including but not
limited to; lights, extension cords, timers, wreaths, garlands, displays and ect. are property of Holiday Creations. If product is stolen or lost or for any reason it is not
able to be returned, customer agrees to pay in full for these items.
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Evanston
ITEM:CODE:QUANTITY: TOTAL:
branch wrapped led light sets led ml-50 branch 440 9,240.00$ Product:9,240.00$
_
_Labor:4,404.40$
_
_Take Down:2,642.64$
_
_storage and maint.150.00$
_
_
_
_
__-$
75% DEPOSIT 9,862.22$ $6,477.34
25% AT INSTALL 3,287.41$
IMPORTANT INFORMATION, PLEASE READ CAREFULLY:
Please report all service calls between November 1st thru January 5th to our office at 708-223-8506. You may
also report service calls thru our website at www.hcplights.com. Simply go to the current customer section and
report a service call. We will normally respond within 24 hours for all service calls and we guarantee a
response within 48 hours. If you would like a late takedown please request that at our office between December
15th and January 1st. We will start takedown on January 2nd and we will finish by February 1st. You may not
recieve notification as to the time of takedown. So please be prepared to have your system removed anytime in
the month of January. If you are done using your lights and we have not been there to take them down, simply
unplug them at the outlets and we will be there before the end of January.
(3,287.41)$ special
(-20%)
Date of acceptance: signature:
Purchase
Following
Years:
2030 Parkes Dr.
Broadview IL. 60155
Office: 708-223-8506
Fax: 708-223-8847
www.hclights.com
34 trees. They used 220 sets of 100 in years past. (5" spacing). We are using 440
50 count 6" spacing
TOTAL:13,149.63$
Holiday Lighting Proposal
All material is guaranteed to be as specified. All work to be completed in a workmanship manner according to standard practices. Any alteration or deviation
from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate.
All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are
fully covered by Worker's Compensation insurance.
Acceptance of Proposal -The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the
work as specified. Payment will be made as outlined above. Customer understands that product is special ordered per each job and is non-returnable.
Signing this contract, customer agrees not to cancell any purchase of product at anytime unless agreed upon by Holiday Creations .
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CREATING MEMORIES WITH LIGHTS
THANK YOU
Thank you for allowing HC Lights the opportunity to present our qualifications.
Please contact our main office if you need any further information.
HC Lights
2030 Parkes Drive
Broadview, IL 60155
www.HCLights.com
708-223-8506
derekn@hclights.com
karaw@hclights.com
sarab@hclights.com
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