HomeMy WebLinkAbout08.13.18
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, August 13, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7 p.m.
City Council meeting will convene at conclusion of P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rue Simmons
(II) Mayor Public Announcements
National Suicide Prevention Awareness Month, September 2018
Mayor’s Summer Youth Employment Program Recognition
(III) City Manager Public Announcements
CIP Project Update
(IV) Communications: City Clerk
(V) Public Hearing: Real Estate Transfer Tax Referendum (Agenda Item SP1)
(VI) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda August 13, 2018 Page 2 of 10
(VII) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1)Resolution 60-R-18, A Resolution Instructing the City Clerk to Submit,
for the November 6, 2018 Ballot, a Referendum for a Proposal to Increase
the Real Estate Transfer Tax with the Additional Revenue Dedicated to
the City of Evanston General Fund
Pursuant to the direction given by the City Council during the July 23, 2018
City Council meeting, Staff submits to for City Council consideration
Resolution 60-R-18, “A Resolution Instructing the City Clerk to Submit, for the
November 6, 2018 Ballot, a Referendum for a Proposal to Increase the Real
Estate Transfer Tax with the Additional Revenue Dedicated to the City of
Evanston General Fund.” Estimated additional revenues with the
implementation of this increased real estate transfer tax equal $850,000.00
annually.
For Action
(VIII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Fleming
Planning & Development - Alderman Wilson
Human Services - Alderman Revelle
Rules Committee - Alderman Wynne
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meetings of July 23, 2018 and
July 30, 2018.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – July 9, 2018 through July 22, 2018 $3,201,457.76
For Action
(A2) Bills List – August 14, 2018 $7,783,168.33
Credit Card Activity (not including Amazon purchases) -
Period Ending June 26, 2018 $ 205,283.75
For Action
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City Council Agenda August 13, 2018 Page 3 of 10
(A3) Purchase of Three Public Works Agency Vehicles from Currie Motors Inc.
and JX Peterbilt
Staff recommends City Council approval for the purchase of three (3) vehicles for
operations in the Public Works Agency (Public Services Bureau). The following
vehicles will be purchased: a Ford F-250 XL from Currie Motors Inc. (9423 W.
Lincoln Highway, Frankfort, IL 60423) in the amount of $30,020.00; a Ford F-450
Chassis XL from Currie Motors Inc. in the amount of $63,274.00; and a Peterbilt
337 Cab and Chassis with a Cannon VO-260 aerial device from JX Peterbilt (PO
Box 189, Wadsworth, IL 60083) in the amount of $162,917.00. Funding for the
vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $256,211.00, which has a budgeted
amount of $1,522,977.
For Action
(A4) Fuel Purchases from Gas Depot Oil Company for July 6, 2018 through July
5, 2019
Staff recommends approval of fuel purchases from July 6, 2018 thru July 5, 2019
in the amount of $900,000.00 from Gas Depot Oil Company (8930 N. Waukegan
Road, Suite 230, Morton Grove, IL 60053). The Gas Depot Oil Company is the
current Northwest Municipal Conference Bid winner from July 19, 2018 thru July
19, 2019 for all grades and types of fuels that are utilized by city vehicles.
Funding for this purchase will be from the Major Maintenance, Materials to
Maintain Autos Fund (Account 600.19.7710.65035). Present fuel prices are
$2.42/gallon for 87 octane gasoline and $2.50/gallon for bio-diesel.
For Action
(A5) Benchmark Analytics License Agreement
Staff recommends that the City Council authorize the attached license agreement
with Benchmark Analytics for a 3-year agreement with an option to renew for two
additional years. The software system will assist with the management of the
Evanston Police Department through the analysis of law-enforcement related
information. The License Agreement provides that years one through three will
be paid through a grant from the Joyce Foundation, 321 North Clark Street, Suite
1500, Chicago, IL 60654. If the City Council decides to renew the license
agreement for years four and five, the cost will be $25,000 and $26,000
respectively. This expense will be paid from the Police Department’s operating
budget from amounts proposed in those budget years.
For Action
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City Council Agenda August 13, 2018 Page 4 of 10
(A6) Contract with Capitol Cement Co., Inc. for 2018 Alley and Street
Improvements Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2018 Alley and Street Improvements Project (Bid No. 18-34) with Capitol
Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL) in the amount of
$874,761.30. Funding will be provided from the CIP Fund as follows: 2018
General Obligation Bonds in the amount of $275,940, the Special Assessment
Fund in the amount of $213,645, and Community Development Block Grant
funds in the amount of $385,176.30. A detailed breakdown of the funding can be
found on the corresponding transmittal memorandum.
For Action
(A7) Contract with Bodala, L.L.C. dba Central Rug and Carpet for the Noyes
Cultural Arts Center – Hallway and Common Area Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the Noyes Cultural Arts Center – Hallway and Common Area Improvements
(Bid 18-37) with Bodala, L.L.C. dba Central Rug and Carpet (3006 Central Street,
Evanston, IL) in the amount of $199,145. Funding will be provided from the 2018
Capital Improvements Fund reimbursed by the Noyes Tenant Reserve Fund
(Account 415.40.4218.65515 – 618010), which was budgeted at $200,000 in FY
2018 with all of the funding remaining.
For Action
(A8) Contract with McGuire Igleski & Associates, Inc. for Architectural and
Engineering Services Related to the Water Quality Laboratory
Staff recommends City Council authorize the City Manager to execute a contract
for architectural and engineering services related to the Water Quality Laboratory
(RFP No. 18-18) with McGuire Igleski & Associates, Inc. (1330 Sherman Avenue,
Evanston, IL 60201), in the amount of $182,025. Funding will be provided from
the Water Fund (Account 513.71.7330.62145-718004) which included $150,000
budgeted for these services in 2018 and an additional $75,000 in 2019.
For Action
(A9) Contract with Giant Maintenance & Restoration for 2018 Fire Hydrant
Painting
Staff recommends that the City Council authorize the City Manager to execute a
contract for 2018 Fire Hydrant Painting with Giant Maintenance & Restoration
(20678 W Highway 176, Mundelein, IL 60060) in the amount of $21,070.00.
Funding for this work will be from the Water Fund (Account 510.40.4540.62230),
which has an allocation of $36,000 for fire hydrant painting.
For Action
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City Council Agenda August 13, 2018 Page 5 of 10
(A10) Change Order No. 2 to the Engineering Services Contract for the Fountain
Square Renovation Project with Christopher B. Burke Engineering, Ltd
Staff recommends City Council authorize the City Manager to approve Change
Order No. 2 to the existing engineering services contract for the Fountain Square
Renovation Project (RFP 15-68) with Christopher B. Burke Engineering, Ltd
(9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of
$39,113.01. This will modify the existing agreement amount from $945,438.68 to
$984,551.69 and extend the contract deadline from September 30, 2018 to
December 31, 2018. Funding for this work will be through the Washington
National TIF fund from liquidated damages assessed against the construction
contractor for failure to complete the work within the specified time. As of August
1, 2018 a total of $153,900.00 in liquidated damages has been assessed against
the construction contractor.
For Action
(A11) Consulting Contract Amendment #3, Design and Construction Engineering
Services on Sherman Avenue between Davis Street and Church Street
Staff recommends City Council authorize the City Manager to amend an existing
engineering services contract for the Fountain Square Renovation Project (RFP
No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road,
Suite 600, Rosemont, IL 60018), in the amount of $64,861.10. This will modify
the existing agreement amount from $984,551.69 to $1,049,412.79 and extend
the contract deadline from December 31, 2018 to September 30, 2019. Funding
is available through the Washington National TIF through savings realized from
earlier portions of the Fountain Square Renovation Project. The actual
construction (to be awarded at a future date) will be funded partially by additional
savings and through the use of an additional $100,000 in funding from the
Washington National TIF fund.
For Action
(A12) Amazon Credit Card Activity – Period Ending June 26, 2018 $ 23,649.82
For Action
(A13) Resolution 58-R-18, Approving Settlement in Chicagoland Paving
Contractors, Inc. v. City of Evanston, et al.
Staff recommends City Council adoption of Resolution 58-R-18 authorizing the
City of Evanston (“City”) to issue a settlement payment pursuant to a settlement
agreement and release in Chicagoland Paving Contractors, Inc. v. City of
Evanston, et al. (Case No.17 -L-00).
For Action
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City Council Agenda August 13, 2018 Page 6 of 10
(A14) Resolution 53-R-18 Authorizing a Lease Agreement with North Shore
Senior Center for Office Space at the Civic Center
Staff recommends City Council adoption of Resolution 53-R-18 authorizing the
City Manager to negotiate the lease of office space with North Shore Senior
Center at the rate of $511.50 per month for 12 months beginning October 1,
2018 for 430 sq. ft. of space on the ground floor of the Civic Center, Suite G205.
For Action
(A15) Resolution 57-R-18, Illinois Department of Transportation Local Agency
Agreement for Phase II Engineering on the Howard Street Corridor
Improvement Project
Staff recommends approval of Resolution 57-R-18 authorizing the City Manager
to sign a Local Agency Agreement with the Illinois Department of Transportation
(IDOT) for the Howard Street Corridor Improvement Project, Phase II
Engineering (construction plans). The Agreement establishes the maximum grant
funding of the engineering cost, not to exceed $462,637, and commits Evanston
to fund $137,363 of the engineering cost. Funding for this project will be from the
Capital Improvement Fund, including 2018 General Obligation Bonds in the
amount of $137,363, Surface Transportation Grant (STP) funds in the amount of
$162,637, and reimbursement from the City of Chicago in the amount of
$300,000.
For Action
(A16) Resolution 55-R-18, Phase II Engineering Services Agreement for the
Howard Street Corridor Improvement Project
Staff recommends approval of Resolution 55-R-18 authorizing the City Manager
to Sign a Preliminary Engineering Services Agreement for Federal Participation
with the Illinois Department of Transportation and a Professional Services
Agreement with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road,
Suite 600 Rosemont, IL 60018) in the amount of $600,000. The total cost of the
Phase II Engineering Services with Christopher B. Burke Engineering is
$600,000. The Howard Street Project is a joint project with the City of Chicago
and 50% of the funding is provided by Chicago. The City has received a federal
grant of $162,637 through the North Shore Council of Mayors and this will be
reimbursed to the City of Evanston. The remaining amount of $137,363 will be
from the Capital Improvements Fund, 2018 General Obligation Bonds, Account
415.40.4118.62145-417002.
For Action
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City Council Agenda August 13, 2018 Page 7 of 10
(A17) Ordinance 83-O-18, Authorizing the City Manager to Execute an Agreement
to Sell Water to a New Wholesale Water Customer, the Village of
Lincolnwood, Illinois
Staff recommends that the City Council adopt Ordinance 83-O-18, authorizing
the City Manager to execute a Water Supply Agreement with the Village of
Lincolnwood. The initial term of the agreement is for 39 years with two 10 year
extension provisions at the discretion of Lincolnwood.
For Introduction
(A18) Ordinance 93-O-18, Amending City Code Section 10-11-10, Schedule X
“Limited Parking” to Add Schedule X(O) Saturday Special Event Parking
Pilot Program
Staff recommends City Council adopt Ordinance 93-O-18, amending City Code
Section 10-11-10, Schedule X “Limited Parking” to add Schedule X(O) Saturday
Special Event Parking Pilot Program. This Ordinance would create a special
event parking pilot program that would expand the usage of the ParkEvanston
mobile app to include an on-street parking zone for Northwestern football game
days, with a daily parking rate of $40.00. Staff recommends suspension of the
rules for Introduction and Action at the August 13, 2018 City Council.
For Introduction and Action
(A19) Ordinance 94-O-18, Amending City Code Section 10-11-17, Schedule XVII
“Parking Violation Penalties” to Add Schedule XVII (L) Non-Payment of
Special Event Parking Fee
Staff recommends City Council adopt Ordinance 94-O-18, amending City Code
Section 10-11-17, Schedule XVII “Parking Violation Penalties” to add Schedule
XVII (L) Non-Payment of Special Event Parking Fee. During the special event
pilot program mentioned in item A19, the penalty fee for non-payment would be
$80.00. Staff recommends suspension of the rules for Introduction and Action at
the August 13, 2018 City Council.
For Introduction and Action
(A20) Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule VII(C),
“Bus Stops and Zones,” to Add Signed Bus Stops on Dodge Avenue from
Oakton Street to Main Street
The Transportation and Parking Committee and staff recommend City Council
adopt Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule
VII(C), “Bus Stops and Zones,” to add signed bus stops on Dodge Avenue from
Oakton Street to Main Street.
For Introduction
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City Council Agenda August 13, 2018 Page 8 of 10
(A21) Ordinance 82-O-18, Vacating a Portion of Public Land South of the Church
Street Public Right of Way, East of Florence Avenue, to an Abutting Owner
Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of
public land south of the Church Street public right of way, east of Florence
Avenue, to an abutting owner. Payment will be made to the City in the amount of
$16,000.00 as determined by a third party appraisal report by Property Valuation
Services.
For Action
PLANNIN G & DEVELOPMENT COMMITTEE
(P1) Vacation Rental License for 2130 Wesley Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 2130 Wesley Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P2) Tenant-Based Rental Assistance Renewal Funding
The Housing and Homelessness Commission and staff recommend approval of a
funding renewal of $300,000 in HOME funds to continue the current Tenant-
Based Rental Assistance program, administered by Connections for the
Homeless. The funding will provide stable housing for two years to up to ten at-
risk Evanston families with children under the age of 18 in Evanston that are
underemployed, and break the cycle of poverty and instability by developing the
capacity to earn a living wage to support their families and afford market rate
rental housing. The increase in funding from $250,000 to $300,000 is due to the
increasing costs to rent in Evanston. Funding is from the HOME Investment
Partnerships Program (Account 240.21.5430.65535). Currently, the City has a
total of $474,275.33 in available uncommitted HOME funds.
For Action
(P3) Resolution 49-R-18, Approving a Plat of Resubdivision for 1239 Asbury
Avenue and 1224 Dempster Street
City staff recommend adoption of Resolution 49-R-18 approving the proposed re-
subdivision of the property located at 1239 Asbury Avenue and 1224 Dempster
Street.
For Action
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City Council Agenda August 13, 2018 Page 9 of 10
(P4) Ordinance 84-O-18, Granting a Special Use for a Daycare Center –
Domestic Animal, and Kennel, Rex’s Place, at 2118-2120 Ashland Ave.,
1625 Payne St., and 2147-2149 Dewey Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
84-O-18 granting special use approval for a Daycare Center – Domestic Animal,
and Kennel, in the MXE Mixed Use Employment District. The applicant has
complied with all zoning requirements and meets all of the standards for special
use and major variations for this district.
For Introduction
(P5) Ordinance 40-O-18, Amending Subsection 6-4-1-9(B)(1) of the City Code,
“Permitted Obstructions in Required Yards: General Provisions”
The Plan Commission and staff recommend approval of Ordinance 40-O-18 to
amend the Zoning Ordinance to reduce the required front yard setback for open
porches in order to allow front porches with a usable depth without the need for
zoning relief.
For Action
(P6) Ordinance 81-O-18 Granting Major Zoning Relief to Establish a Third
Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons Street
City staff and the Zoning Board of Appeals recommend adoption of Ordinance
81-O-18 granting major zoning relief to establish a third dwelling unit in an
existing two-family residence in the R4 General Residential District. The
applicant requests relief for lot size, lot width, and to add zero parking spaces
where two additional parking spaces are required. The applicant has complied
with all zoning requirements and meets all of the standards for a variation for this
district.
For Action
(P7) Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate Parking and
Add Fencing for Firehouse Grill at 750 Chicago Avenue
City staff and the Zoning Board of Appeals recommend adoption of Ordinance
77-O-18 granting major zoning relief to eliminate one ADA parking stall (with one
remaining) and install a 3’ tall fence (planter box) fronting Chicago Ave., and
denying major zoning relief to install an 8’ tall wood fence with a 0’ street side
yard (Madison St.) setback, in the C1a Commercial Mixed-Use District. The
applicant has complied with all zoning requirements and meets all of the
standards for a variation (for parking and the 3’ fence) for this district.
For Action
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City Council Agenda August 13, 2018 Page 10 of 10
HUMAN SERVICES
(O1) Resolution 50-R-18, Authorizing the City Manager to Sign the Greenest
Region Compact 2 with the Metropolitan Mayors Caucus to Support
Regional Sustainability Initiatives
Staff and Human Services Committee recommend City Council adopt Resolution
50-R-18 Authorizing City Manager to Sign Greenest Region Compact 2.
For Action
ECONOMIC DEVELOPMENT
(O2) Approval of Funding for Chicago’s North Shore Convention and Visitors
Bureau FY 2018
Staff and the Economic Development recommend City Council approve funding
for Chicago’s North Shore Convention and Visitors Bureau in the amount of
$81,174.00 for a period commencing August 14, 2018 through June 30, 2019.
Funding will be from the Economic Development Partnership Fund (Account
100.21.5300.62659).
For Action
APPOINTMENTS
(APP1)For Reappointment:
Housing & Community Development Act Committee Glenn Mackey
Housing & Community Development Act Committee Michael Miro
Economic Development Committee Hecky Powell
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH AUGUST 2018
Upcoming Aldermanic Committee Meetings
8/23/2018 6:30 PM Equity & Empowerment Commission
8/29/2018 6:00 PM Transportation & Parking Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council Meeting of August 13, 2018 Item SP1
Resolution: 60-R-18 Real Estate Transfer Tax Referendum
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Michelle L. Masoncup, Corporation Counsel
Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Resolution 60-R-18, “A Resolution Instructing the City Clerk to Submit, for the
November 6, 2018 Ballot, a Referendum for a Proposal to Increase the Real
Estate Transfer Tax with the Additional Revenue Dedicated to the City of
Evanston General Fund”
Date: August 13, 2018
Staff Recommendation
Pursuant to the direction given by the City Council during the July 23, 2018 City Council
meeting, Staff submits to for City Council consideration Resolution 60-R-18, “A
Resolution Instructing the City Clerk to Submit, for the November 6, 2018 Ballot, a
Referendum for a Proposal to Increase the Real Estate Transfer Tax with the Additional
Revenue Dedicated to the City of Evanston General Fund.” Estimated additional
revenues with the implementation of this increased real estate transfer tax equal
$850,000.00 annually.
Livability Benefit:
Innovation & Process: Support local government best practices and processes.
Summary
Resolution 60-R-18 will propose during the November 6, 2018 Gubernatorial General
Election to the voters of the City of Evanston an increase in the real estate transfer tax
from five dollars ($5.00) for every one thousand dollars ($1,000.00) of value, or fraction
thereof, per transaction, to: five dollars ($5.00) for every one thousand dollars
($1,000.00) of value, or fraction thereof, per transaction up to one million five hundred
thousand dollars ($1,500,00.00); seven dollars ($7.00) for every one thousand dollars
($1,000.00) of value, or fraction thereof, per transaction from one million five hundred
thousand dollars and one cent ($1,5000,000.01) to five million dollars ($5,000,000.00);
and nine dollars ($9.00) for every one thousand dollars ($1,000.00) of value, or fraction
thereof, per transaction from five million dollars and one cent ($5,000,000.01) or more.
Memorandum
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The Public Hearing dated August 13, 2018 is in line with the required procedures
outlined in 65 ILCS 5/8-3-19, “Home Rule Real Estate Transfer Taxes.” The City
provided for and published adequate notice of today’s public hearing in the Chicago
Tribune. Public hearings on the intent to submit the question to referendum may be part
of a regularly scheduled meeting of the City of Evanston. 65 ILCS 5/8-3-19.
Remaining Dates
Date Action Item
August 13, 2018 Public Hearing for Real Estate Transfer Tax Proposal
August 13, 2018 City Council Adoption of Resolution for Real Estate
Transfer Tax Proposal
August 30, 2018 Deadline to File Resolution with County
November 6, 2018 Question for Real Estate Transfer Tax Proposal to Appear
on the Ballot
Legislative History
June 18, 2018
The City Manager’s Office presented different revenue generating proposals for the
2019 Budget to the City Council. City Council directed staff to further provide additional
information related to a progressive real estate transfer tax and a general increase to
the real estate transfer tax.
July 9, 2018
City staff provided the City Council with updated information related to the progressive
real estate transfer tax proposal. The City Council reviewed the information and posed
additional questions the Finance Division and the Law Department for consideration at
the July 23, 2018 City Council meeting.
July 23, 2018
City Council directed staff to move forward with the public hearing for a referendum to
increase the real estate transfer tax in a progressive manner: five dollars ($5.00) for
every one thousand dollars ($1,000.00) of value, or fraction thereof, per transaction up
to one million five hundred thousand dollars ($1,500,00.00); seven dollars ($7.00) for
every one thousand dollars ($1,000.00) of value, or fraction thereof, per transaction
from one million five hundred thousand dollars and one cent ($1,5000,000.01) to five
million dollars ($5,000,000.00); and nine dollars ($9.00) for every one thousand dollars
($1,000.00) of value, or fraction thereof, per transaction from five million dollars and one
cent ($5,000,000.01) or more
Attachments
Resolution 60-R-18
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8/7/2018
60-R-18
A RESOLUTION
Instructing the City Clerk to Submit,
for the November 6, 2018 Ballot,
a Referendum for a Proposal
to Increase the Real Estate Transfer Tax
with the Additional Revenue Dedicated
to the City of Evanston General Fund
WHEREAS, the Illinois General Assembly, specifically in 65 ILCS
§5/8-3-19, allows home rule municipalities to increase their own Real Estate
Transfer Taxes only by means of referendum; and
WHEREAS, the City of Evanston is a home rule municipality under
Article VII of the 1970 Illinois Constitution; and
WHEREAS, the City of Evanston current transfer tax rate is five
dollars ($5.00) for every one thousand dollars ($1,000.00) of value, or fraction
thereof, per transaction; and
WHEREAS, the City seeks to escalate the City’s real estate
transfer tax assessed based on sale price, keeping the current rate at five dollars
($5.00) for every one thousand dollars ($1,000.00) of value, or fraction thereof,
for sales up to one million five hundred thousand dollars ($1,500,000.00),
increasing the rate to seven dollars ($7.00) for every one thousand dollars
($1,000.00) of value, or fraction thereof, per transaction from one million five
hundred thousand dollars and one cent ($1,5000,000.01) to five million dollars
($5,000,000.00), and increasing the rate to nine dollars ($9.00) for every one
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60-R-18
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thousand dollars ($1,000.00) of value, or fraction thereof, per transaction from
five million dollars and one cent ($5,000,000.01) or more; and
WHEREAS, the increased revenue shall be dedicated to the City of
Evanston General Operating Fund and is a means to improve public safety,
public health, parks and recreation services, street improvements, and other
necessary City services; and
WHEREAS, the City Council of the City of Evanston hereby finds it
in the best interest of the City to impose such an escalating real estate transfer
tax to address the City’s fiscal needs and maintain a balanced budget,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are found as fact and
incorporated herein by reference.
SECTION 2: The City Clerk is hereby instructed to submit a
referendum to the proper election authorities for the November 6, 2018 ballot, for
all legal voters residing in the City of Evanston, to vote upon the following
question:
Shall the City of Evanston impose a real estate transfer tax
increase of forty percent (40%) to establish a new transfer tax rate
of seven dollars ($7.00) for every one thousand dollars ($1,000.00)
of value, or fraction thereof, for sales from $1,500,000.01 up to
$5,000,000.00 AND a real estate transfer tax increase of eighty
percent (80%) to establish a new transfer tax rate of nine dollars
($9.00) for every one thousand dollars ($1,000.00) of value, or
fraction thereof, for sales from $5,000,000.01 or more to be paid by
the seller of the real estate transferred?
The current rate of the real estate transfer tax is five dollars ($5.00)
for every one thousand dollars ($1,000.00) of value, or fraction
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thereof, and the revenue is used for the City’s general fund. The
revenue from the increase is to be used for the funding of the City’s
General Operating Fund, with the increase being used for
improvements related to public safety, public health, parks and
recreation services, street improvements, and other necessary City
services.
SECTION 3: This Resolution shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 23rd, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Pro Tempore Judy Fiske
Devon Reid
City Clerk 16 of 513
Mayor’s Public Announcements
Mayor Pro Tempore Judy Fiske had no announcements Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz invited Director Lawrence Hemingway to present the
recognition to the Special Recreation Athletes and Coaches
Watch
City Clerk’s Communications
City Clerk invited residents to the 5th Ward Ice Cream Social on Saturday July 28 from
2 - 5 p.m. Announced August 5th being last day to submit a Referendum, August 11th is the
last day to file objections to petitions and August 30th is the last day for certification by the
Clerk’s Office
Watch
Public Comment
Pauline Kurtides Spoke about the construction happening at 917 Edgemere Ct. Watch
Doug Gilbert Spoke about the construction happening at 917 Edgemere Ct. Said
the appeal is not worthy of upholding. Lastly, asked City Council
preserve the Harley Clarke mansion.
Watch
Barbara Barewin
Riley
Asked City Council to preserve Harley Clarke Mansion. Watch
Mike Vasilko Talked about the Bonds being raised for the Robert Crown Center. Watch
Jeanne La Casse Asked City Council to vote against the demolition for Harley Clarke
and instead place a referendum question on the ballot in November.
Watch
Jeff Smith Talked about the Lincoln Beach and Harley Clarke mansion. Watch
Meg Welch Talked about the Harley Clarke mansion. Watch
Chris Kruger Asked City Council to let the residents decide through a referendum
for the future of the Harley Clarke mansion.
Watch
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Jackie Prince Spoke of Chief Eddington's retirement and asked City Council to vote
against demolition for the Harley Clarke mansion.
Watch
Jill Kidd Supported the denial for an appeal for the 917 Edgemere Ct.
property.
Watch
Andy Kidd Asked City Council to grant the appeal for the property at 917
Edgemere Ct. property.
Watch
Kimberly Newman Voiced her support for 917 Edgemere Ct. Watch
Nate Kipnis Spoke about the Harley Clarke Mansion. Watch
Nancy Sreenan Wanted to encourage City Council to vote against the demolition of
the Harley Clarke mansion.
Watch
Nicole Kustok Believed that removing the Harley Clarke mansion is the best
decision for the city. Said it would remove privatization of the
structure and keep it available for all.
Watch
Noreen Edwards
Metz
Addressed the tree estimates in the memorandum for the green
space.
Watch
David Leitunah Said he is a strong proponent for the naturalization of the Harley
Clarke space.
Watch
Tony Dalyrumple Talked about the restoration phases for the Harley Clarke mansion. Watch
Carl Klein Voiced his support for the preservation for the Harley Clarke
mansion. Asked to let the issue be decided by a referendum
question.
Watch
Ray Friedman Thanked everyone for their efforts to better the Evanston community. Watch
Tim Franzen Asked City Council to give AJ Capital Partners an opportunity to
present their proposal for the Harley Clarke mansion.
Watch
Julie Banas Asked City Council to preserve the Harley Clarke mansion. Mentions
that the property can create revenue for the city.
Watch
Rennie Heath Suggests that a referendum on the Harley Clarke mansion. Urges the
council to preserve the Harley Clarke mansion.
Watch
Lena Thodos Comments on the Lighthouse Dunes group. Asks council to listen to
the Evanston people and preserve the Harley Clarke mansion.
Watch
Frederick Weinstein Believes that the Harley Clarke is a building that represents
Evanstonian culture. Urges council to consider a referendum on this
Watch
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property.
Madeline Gelis Mentions how the Harley Clarke mansion is an architectural heirloom.
Asks the council to prevent the demolition.
Watch
Diane Thodos Shows poster of the interior pictures of the Harley Clarke mansion.
Comments how the Harley Clarke is not falling apart. Asks council to
carefully make a decision.
Watch
Bonnie Mcdonald Urges council to vote no for the demolition of the Harley Clarke
mansion. Mentions how the building enhances public space.
Watch
Julia Bachrach Asks to vote no to move forward with the resolution that would
demolish the Harley Clarke mansions. Mentions how its a public
property and reminds council of their public service role.
Watch
Tom Hodgman On the board and lake house and gardens. Mentions how they have
raised $200,000 and asks council to give them more time to raise the
amount needed to restore the property. Asks council to not go
through with demolishing the Harley Clarke Mansion.
Watch
Andrew Carlin Allocates time to Tony Bovich. Watch
Tony Bovich Represents the people who are urging to protect the Harley Clarke
mansion. Comments on the contract and agreement originally signed
in the case of the Harley Clarke mansion. Comments on how the
proposed demolition has to go through a specific state process. Asks
council to reject the demolition.
Watch
Larry Lundy Comments on a proposed mural. Mentions that it was not his
intention to not include the Harley Clarke mansion. Asks council to
not demolish the building.
Watch
Trish Stieglitz Comments on how the MLU can be flawed. Watch
Jen Shadur Talks about the Clarke’s philanthropic life. Asks the council to vote no
on the project.
Watch
Michael Ward Asks aldermen to have a public discussion regarding the lease
proposals of April 20th. Comments on the group seeking to put an
advisory question on the ballot.
Watch
Christian Sorensen Speaks on behalf of State Rep. Robyn Gabel. Robyn Gabel supports
the preservation of the Harley Clarke mansion.
Watch
Anne Roosevelt Asked City Council to vote for the preservation of the Harley Clarke
mansion.
Watch
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Allie Harned Said herself and other members of the community created a group
called Save Harley Clarke who want to put a referendum on the ballot
to allow residents to decide the future of the mansion. So far they
have collected 3,245 signatures.
Watch
Jill Zorden Said the Evanston Lighthouse Dunes has not provided a proposal
that meets the language of the city's resolution.
Watch
Sandra Byrnes Spoke of the excellent Police and Fire department officers. Believes it
is important to have a full staff of both departments.
Watch
Candice Dalrymple Asked that everyone be respectful to one another no matter what the
outcome for the Harley Clarke mansion is.
Watch
Margaret Tarr Upset that the offer to demolish the building was made after there
was a discussion to make it a public building for everyone.
Watch
Jan Grimes Asked City Council to remember to keep a few things in mind when
trying to resolve the Harley Clarke mansion. Those being
stewardship, environment and trust.
Watch
Thomas Riley Made comments on the issue of the Harley Clarke mansion. Watch
Fred Ash Stated that the current proposal for the Harley Clarke mansion is a
terrible financial move.
Watch
Barbara Janes Urged City Council to clearly state that the Lincoln St. Beach belongs
to the City of Evanston.
Watch
Tom Petratis Expressed to City Council his desire to see them find creative
solutions to preserve Harley Clarke.
Watch
Carlis B. Sutton Talked about the Harley Clarke mansion. Watch
Priscilla Giles Stated she would like to see Harley Clarke and Robert Crown be
placed on the November ballot.
Watch
Yu Russell Shared her opposition towards any removal of the Harley Clarke
mansion.
Watch
Sue Sabow Owner of 917 Edgemere Ct. who believed she was denied her rights
as land owners and doesn’t think they will get a fair resolution in the
preservation process.
Watch
Adam Sabow Stated that the preservation review process is flawed, unclear and
was not followed over a two and a half year review.
Watch
Donna Su Spoke about 917 Edgemere Ct. Watch
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George Demet Voiced his support for Adam and Sue Sabow appeal to build their
proposed home at 917 Edgemere Ct. Said it was in the best interest
of the community and the right thing to do.
Watch
Cynthia Kasper Wanted to know if the City of Evanston had received any applications
for small cell 5G installation. Asked for staff consider the health of the
residents, wildlife and environment when considering Ordinance
78-O-18.
Watch
D.K. Schwartz Voiced his support for the preservation of the Harley Clarke mansion. Watch
Tom Hofmaier Urged City Council not to demolish the Harley Clarke mansion and
renegotiate the lease with the Lake House group.
Watch
Robert Willard Voiced his support for the Harley Clarke mansion and does not want
to see it demolish.
Watch
Mark Gasbarra Voiced his support for the Harley Clarke mansion and does not want
to see it demolish.
Watch
Brad White Opposed the Resolution to negotiate a lease for the Harley Clarke
mansion with the Evanston Lighthouse Dunes.
Watch
Cam Davis Clare Kelly read a statement on behalf of Cam Davis, who voiced his
support for the preservation of the Harley Clarke mansion.
Watch
Bruce Enenbach Said that demolishing the mansion is not a proper solution and
instead would like City Council to await the results of the referendum
question in November.
Watch
Connie Pourteous Stated that her home in Evanston pre-dates the Civil War and she
has been able to maintain the home and would like City Council to
take the same care for the Harley Clarke mansion.
Watch
Mary Rosinski Voiced her support for the preservation of the Harley Clarke mansion.
Also asked City Council to not vote in favor on the Transfer Stamp
Tax increase.
Watch
Adam Kushabi Voiced his support for the preservation of the Harley Clarke mansion. Watch
Junad Rizki Wanted to see the Harley Clarke mansion accessible to the youth of
our community and he expressed his concerns with some problems
the demolition of the mansion.
Watch
Bennett Johnson Shared his opinion on the discussion of the Harley Clarke mansion. Watch
Doreen Price Talked about the Harley Clarke mansion, Evanston Public Library
and Howard St.
Watch
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Linda Damashek Voiced his support for the preservation of the Harley Clarke mansion. Watch
Patrick Donnelly Reminded City Council of their ability to switch votes in order to
preserve the Harley Clarke mansion. Said this should be a facility
accessible to everyone in the community.
Watch
Don Schollenberger Talked about the Harley Clarke mansion and Transfer Stamp Tax. Watch
Special Order of Business
(SP1) Resolution 51-R-18, Authorizing the City Manager to Execute a
Memorandum of Understanding with Evanston Lighthouse Dunes and
to File an Application for a Certificate of Appropriateness with the
Preservation Commission to Begin the Process to Demolish the
Harley Clarke Mansion and Coach House and Restore Site to its
Natural State
City Council authorized the City Manager to Execute a Memorandum of
Understanding (MOU) with Evanston Lighthouse Dunes, to provide funding
for the costs associated with the restoration of the dunes and gardens and
demolition of the Harley Clarke Mansion and Coach House. Following the
execution of the MOU, Resolution 51-R-18 also directs the City Manager or
his designee to file an application for a certificate of appropriateness with
the Preservation Commission and follow the process outlined in Title 2,
Chapter 8 of the City Code of 2012, as amended, to apply for approval to
demolish the mansion and coach house.
For Action
Motion to amend MOU to include an additional $100,000 and pursue
deconstruction
Passed 5-3 Alderman Suffredin, Wynne and Revelle voted “No”
Motion to amend MOU to include Evanston Lighthouse Dunes group
paying the full cost of the project at no cost to the city
Passed 9-0
Motion: Ald.
Rainey
Watch
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(SP2) Application for Appeal to City Council of Preservation
Commission Decision Denying Certificate of Appropriateness for 917
Edgemere Court
Staff submits to City Council the Application for Appeal from Adam Sabo
and Sue Lee, Applicants, in regard to the Preservation Commission's
decision denying a Certificate of Appropriateness for the construction of a
new single family home within the Lakeshore Historic District at 917
Edgemere Court. Pursuant to City Code Subsection 2-8-8(G), "Appeals,"
the City Council may make a motion to accept the application for appeal. If
a motion is made and adopted, the City Council shall affirm, modify or
reverse the decision of the Preservation Commission within forty-five (45)
days. If no motion to accept the application for appeal is made, the decision
of the Commission shall be final.
For Action
Passed 5-3 Ald. Rainey, Fleming and Braithwaite voted “No”
Motion: Ald.
Fiske
Watch
(SP3) Lincoln Street Beach Ownership and Operations
Staff recommends City Council accept and place this report on file. Staff
also recommends City Council authorize the City Manager to negotiate a
memorandum of understanding between the City of Evanston and
Northwestern University specifying the operational details and maintenance
responsibilities for the Lincoln St. Beach.
For Action: Accept and Place on File
Placed on Hold until next Council Meeting
(SP4) Real Estate Transfer Tax Increase
Staff recommends City Council approval for an increased real estate
transfer tax from $5.00 per $1,000 to $7.00 per $1,000, to be split evenly
between the buyer and seller at a rate of $3.50 per $1,000, respectively.
This practice is common in Illinois municipalities as it shares the burden
evenly of the real estate transfer tax. Estimated additional revenues with
the implementation of this increased real estate transfer tax equal $1.4
million annually. Due to statutory time restraints, the City Council must take
action regarding any real estate transfer taxes during the July 23, 2018 City
Council meeting. If this is approved, a resolution will be prepared for the
August 13, 2018 City Council meeting and a public notice of a hearing will
be prepared for publishing in the newspaper.
For Action
Motion to increase the rate to $7 per thousand for those properties
over 1.5 million to $5 million and increase the rate to $9 per thousand
for those properties over $5 million.
Motion: Ald.
Rainey
Watch
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Failed 3-5 Ald. Suffredin, Revelle, Fleming, Wynne, Fiske voted “No”
Staff recommendation
Failed 3-5 Ald. Rue Simmons, Rainey, Fleming, Suffredin and
Braithwaite voted “No”
Motion for reconsideration of proposed amendment
Passed 6-2 Ald. Fiske, Suffredin voted “No”
Re-vote on Motion
Passed 6-2 Ald. Fiske, Suffredin, voted “No”
Motion: Ald.
Braithwaite
Motion: Ald.
Fleming
Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meetings of June 25,
2018 (revised) and July 9, 2018.
For Action
Approved on Consent Agenda
Motion: Ald.
Fleming
Watch
(A1) Payroll – June 25, 2018 through July 8, 2018 $3,377,379.11
For Action
Approved on Consent Agenda
(A2) Bills List – July 24, 2018 $4,182,368.75
Credit Card Activity (not including Amazon purchases) -
Period Ending May 26, 2018 $ 226,485.16
For Action
Approved on Consent Agenda
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(A3) Contract with Water Products Company for Purchase of 2018
Water Distribution System Materials
City Council authorized the City Manager to execute a one year contract
for the purchase of 2018 Water Distribution System Materials (Bid 18-22 -
Group B: brass valves, fittings and gaskets) with Water Products
Company (3255 East New York Street, Aurora IL 60504) in the amount of
$55,353.55. Purchase of materials under this contract will be funded from
the Water Fund (Account 510.40.4540.65055). The FY 2018 budget has
an allocation of $150,000. This account has a YTD balance of $99,022.30.
For Action
Approved on Consent Agenda
(A4) Contract with S4 Water Sales and Service LLC for Purchase of
Anthracite
City Council authorized the City Manager to execute a contract for the
purchase of Anthracite (Bid No. 17-54) with S4 Water Sales and Service
LLC (160 Vanderbilt Court, Bowling Green, KY 42103) in the amount of
$23,727.00. Funding for the purchase of Anthracite is from the Water Fund
Account 510.40.4220.65085, which has a budget allocation of $45,000.00
for FY2018 and an YTD balance of $39,362.96.
For Action
Approved on Consent Agenda
(A5) Northwestern Football Parking and Tailgating on the Evanston
Wilmette Golf Course During 2018 Season Home Football Games
City Council approved the Evanston Wilmette Golf Course Association’s
(EWGCA) new agreement which allows Northwestern to continue to park
cars and tailgate on holes 1, 2, 11 and now includes hole 12. On July 24,
2017 City Council approved EWGCA’s request to allow Northwestern to
tailgate on hole 12 as a pilot program during the 2017 football season and
evaluate the program at the end of the season. There were no problems or
major issues within the one year pilot program.
For Action
Approved on Consent Agenda
(A6) Contract with Axon Enterprise, Inc. for Expansion of the
Integrated BodyWorn Camera and Conductive Electric Weapons
City Council authorized the City Manager to execute a five (5) - year
purchase contract for the expansion of integrated police body-worn
cameras and conductive electric weapons with Axon Enterprise, Inc.
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(17800 N 85th St., Scottsdale, AZ 85255). The City received a federal
grant from the Department of Justice’s - Bureau of Justice Assistance
(BJA) that will cover half of the cost for the program expansion. Year 1
purchases total $52,173.00 ($26,086.50 actual cost to the City), and Year
2 purchases total $68,816.00 yearly ($34,408.00 actual cost to the City).
Years 3 through 5 will total $68,816.00 with full cost to the City. This
timeline synchronizes the expansion contract with the original body-worn
camera agreement, which was approved by the Evanston City Council on
September 25, 2017. A breakdown of funding can be found on the
corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A7) Payment to Renew 2018 Membership Fees with Northeastern
Illinois Public Safety Training Academy
City Council approved payment of the 2018 Northeastern Illinois Public
Safety Training Academy (NIPSTA) membership fees in the amount of
$21,512.00 for the Fire Department and Public Works Agency. Funding for
both the Fire and Public Works Departments’ memberships will be from
Fire Department Account 100.23.2305.62360, with an approved budget of
$44,800, and $43,487 remaining.
For Action
Approved on Consent Agenda
(A8) One Year Agreement Renewal with Dell/EMC, Inc. for VMware
Annual Support & Licensing
City Council authorized the City Manager for the purchase of a one year
renewal of the annual support and licensing for VMware systems from
Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in
the amount of $35,789.47. Funding will be from Account
100.19.1932.62340 (Computer License & Support) which has a FY2018
budget of $500,000.00 and has a current balance of $176,547.21.
For Action
Approved on Consent Agenda
(A9) Amazon Credit Card Activity – Ending May 26, 2018 $ 16,706.86
For Action
Passed 7-0-1 Alderman Suffredin abstained
Watch
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(A10) Resolution 52-R-18, Authorize City to File a Grant Application
with the Metropolitan Water Reclamation District of Greater
Chicago’s Green Infrastructure Project Partnership for Funding on
Alley Improvements
City Council adopted Resolution 52-R-18 authorizing the City Manager to
file a grant application with the Metropolitan Water Reclamation District of
Greater Chicago (MWRD) Green Infrastructure Project Partnership for the
paving of two unimproved alleys utilizing permeable paver blocks. The
application establishes the maximum grant funding at 60% of the
construction cost and commits Evanston to fund 40% of the construction
cost, or $200,000. The total estimated cost of construction will be
$500,000 with MWRD paying for 60% and the City of Evanston paying for
40%. The City’s share of $200,000 will be paid out of the Sewer Fund
(Account 515.40.4535.62461), which has $200,000 budgeted in FY 2018
for stormwater management.
For Action
Motion made to swap Alley 1 and 21 vs 18 and 19
Failed 3-5 (Ald. Wynne, Rue Simmons, Revelle, Rainey, Braithwaite
voted No)
Motion made to include Alley 18 and Alley 21 instead of 18 and 19.
Passed 6-2. Ald Fiske and Suffredin voted No
Motion: Ald.
Suffredin
Motion: Ald.
Rue Simmons
Watch
(A11) Ordinance 78-O-18, Amending Title 7, Chapter 16 of the
Evanston City Code, “Small Wireless Facilities,” Providing for the
Regulation and Application for Small Wireless Facilities
City Council adopted Ordinance 78-O-18, regulating small wireless
facilities and providing for the small wireless facility application process.
Staff recommends suspension of the rules for Introduction and Action at
the July 23, 2018 City Council meeting to comply with the ordinance
adoption deadline requirement imposed on municipalities by the Small
Wireless Facilities Deployment Act, Public Act 100-0585.
For Introduction and Action
Approved on Consent Agenda
(A12) Ordinance 82-O-18, Vacating a Portion of Public Land South of
the Church Street Public Right of Way, East of Florence Avenue, to
an Abutting Owner
City Council adopted Ordinance 82-O-18 vacating a portion of public land
south of the Church Street public right of way, east of Florence Avenue, to
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an abutting owner. Payment will be made to the City in the amount of
$16,000.00 as determined by a third party appraisal report by Property
Valuation Services.
For Introduction
Approved on Consent Agenda
(A13) Ordinance 70-O-18, Amending City Code Section 10-11-7,
Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops
and Stands” to Add a Loading Zone at 1007 Church Street
City Council adopted Ordinance 70-O-18, amending City Code Section
10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops
and Stands.” to add a loading zone at 1007 Church Street.
For Action
Approved on Consent Agenda
(A14) Ordinance 75-O-18, Amending City Code Section 10-11-7,
Schedule VII(B), “Loading Zones” to Add a Loading Zone at 609
South Boulevard
City Council adopted Ordinance 75-O-18, amending City Code Section
10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South
Boulevard.
For Action
Approved on Consent Agenda
(P1) Vacation Rental License for 2001 Orrington Avenue
City Council approved a Vacation Rental License for the property located
at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval. Following public comment at the
Planning and Development Committee and in a neighborhood meeting, a
Memorandum of Understanding (MOU) has been drafted to address
concerns from neighboring property owners. Approval of the Vacation
Rental License can be conditioned upon execution of the MOU.
For Action
Approved on Consent Agenda
Motion: Ald.
Fiske
Watch
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(P2) Vacation Rental License for 615 Central Street
City Council approved a Vacation Rental License for the property located
at 615 Central Street. The Vacation Rental meets all of the Standards and
Procedures for license approval.
For Action
Approved on Consent Agenda
(P3) Ordinance 40-O-18, Amending Subsection 6-4-1-9(B)(1) of the
City Code, “Permitted Obstructions in Required Yards: General
Provisions”
City Council approved Ordinance 40-O-18 to amend the Zoning Ordinance
to reduce the required front yard setback for open porches in order to
allow front porches with a usable depth without the need for zoning relief.
For Introduction
Approved on Consent Agenda
(P4) Ordinance 81-O-18 Granting Major Zoning Relief to Establish a
Third Dwelling Unit in an Existing Two-Family Residence at 1822
Lyons Street
City Council adopted Ordinance 81-O-18 granting major zoning relief to
establish a third dwelling unit in an existing two-family residence in the R4
General Residential District. The applicant requests relief for lot size, lot
width, and to add zero parking spaces where two additional parking
spaces are required. The applicant has complied with all zoning
requirements and meets all of the standards for a variation for this district.
For Introduction
Approved on Consent Agenda
(P5) Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate
Parking and Add Fencing for Firehouse Grill at 750 Chicago Avenue
City Council adopted Ordinance 77-O-18 granting major zoning relief to
eliminate one ADA parking stall (with one remaining) and install a 3’ tall
fence (planter box) fronting Chicago Ave., and denying major zoning relief
to install an 8’ tall wood fence with a 0’ street side yard (Madison St.)
setback, in the C1a Commercial Mixed-Use District. The applicant has
complied with all zoning requirements and meets all of the standards for a
variation (for parking and the 3’ fence) for this district.
For Introduction
Approved on Consent Agenda
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(P6) Ordinance 76-O-18 Granting a Special Use for a Type 2
Restaurant, Reprise Coffee Roasters at 710 Main Street
City Council adopted Ordinance 76-O-18 granting a special use approval
for a Type 2 Restaurant, Reprise Coffee Roasters in the B2 District and
oDM Dempster-Main Overlay District. The applicant has complied with all
zoning requirements, and meets all of the standards of a special use for
this district.
For Introduction and Action
Approved on Consent Agenda
(P7) Ordinance 79-O-18, Amending Various Portions of the City of
Evanston Zoning Ordinance Revising Minor Preservation
Commission Review Procedures
City Council amended the Zoning Ordinance Sections 6-4-6-7, Special
Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and
Landmarks Districts and 6-18-3, Definitions, to revise the language and
procedures regarding the review of special uses and variations by the
Preservation Commission.
For Action
Approved on Consent Agenda
(APP1)For Appointment:
Francis Fennell - Commission on Aging
Francis Fennell is a 53-year resident of Evanston and retiree of Loyola
University, where he served as Dean of Arts and Sciences and other
administrative positions. With 47 years as facility member, he serviced on
elected bodies which set policies for retirement, benefits and healthcare
for staff. For 17 years, Francis and his wife have led large-scale projects
feeding the homeless in downtown Chicago and volunteered at Hilda’s
Place. He has a B.A., M.A. and PhD.
Litrea Hunter - Commission on Aging
Litrea Hunter is a retired education human resource administrator
interested in issues related to the senior citizen population. She worked
with teachers and principals in the development of administrative and
school leadership skills. She is a Bessie Rhodes volunteer Fluency tutor,
2016 graduate of the Citizen Police Academy and volunteer for the food
pantry. Litrea has a Bachelor in Education and Masters in Administration.
Dianne Munevar - Commission on Aging
Diane Munevar is employed with Avalere Health. She has experience
working with hospitals and post-acute care organization (like nursing
homes) to improve their financial sustainability. She also has experience
Motion: Ald.
Rue Simmons
Watch
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from the patient side, working with patient-advocacy groups to help
represent their interest in federal policy –making. Diane is looking for the
opportunity to more fully utilize the experience and skills she has attained
in her career to work directly with health systems to improve patient care
and outcomes. She has a Master’s degree in Public Policy with a
concentration in Social Welfare Policy and Quantitative Analytics.
Mark Payares - Commission on Aging
Mark Payares is a physical therapist with NorthShore University
HealthSystem. He works with seniors everyday and has an inside
perspective to their mobility and well being. Much of his career has been
spent working with seniors both in the clinic and in their homes and
communities. He has a Doctorate in Physical Therapy and is currently
licensed as a physical therapist in the State of Illinois.
Jeanie Ramsey – Commission on Aging
Jeanie Ramsey is a 35-year resident of Evanston and is employed with
Services for Adults Staying in Their Homes (SASI). Her personal and
professional interest is in the well-being of Evanston’s older adults. She
has spent 8 years working with nonprofit home care agency and 5 of those
years as executive director. Former member of Ladd Arboretum
Committee, Evanston Age Friendly Task Force’s Committee on
Transportation; Dementia Friendly Evanston Committee member. Jeanie
has a Bachelor of Arts from Emory University.
Ruth Hays – Library Board Ruth Hays is a 33-year resident of Evanston
and currently tutors high school students part time at Evanston Township
High School along with being a Oakton School parent volunteer and PTA
member. She has a strong academic background in liberal arts, history
and research. In the past, she has taught classes and worked as both a
teaching and research assistant. As an undergraduate, she has interned
with Queers for Economic Justice, an experience that taught her how
important public spaces like libraries can be to vulnerable communities.
Ruth has a Bachelor of Arts in Individualized Study from New York
University’s Gallatin School, and currently a Ph.D candidate at
Northwestern University in African American Studies with a concentration
in birth work.
Jennifer Draper – Plan Commission
Jennifer Draper is a project manager and has had the opportunity to work
on several projects within Evanston such as the Lakefront Masterplan with
AECOM, Mason Park and, recently Kresge Hall at Northwestern
University. In addition, she has a keen interest in native planting, leading
the new native landscape design work at the Field Museum of Natural
History. Jennifer is a volunteer with Illinois Chapter of American Society of
Landscape Architects and Chicago Architecture Foundation “Girls Build”
Workshops and as a local resident a participant in the Robert Crown
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design meetings. Jennifer has a Master of International Planning and
Sustainable Development, Bachelor of Landscape Architecture, LEED AP
Mimi Roder - Northwestern University/City of Evanston Committee
Ms. Roder is an Evanston native with a strong community connection as a
longtime homeowner and neighbor of Northwestern University, as well as
a lifetime community volunteer. Some of her civic experience includes:
President of the Women’s Club of Evanston (2007-2008), Board Member
of Family Matters (1988-1996), and Board Member of Connections for the
Homeless (1986-1989), and founding and continuing Board Member of
The Ted Fund (1996 – present). Currently, she is Chair of the Finance
Committee of the Lake Street Church of Evanston, President Elect of the
North End Mother’s Club, and Member of the League of Women Voters,
Evanston. In addition, Mimi has been active in the District 65 PTA and
District 202 PTA/Booster and Foundations for the past 25 years.
For Action
Approved on Consent Agenda
(APP2) For Re-Appointment:
Joan Hickman - Public Safety Civil Service Commission
Vicky Pasenko - Animal Welfare Board
For Action
Approved on Consent Agenda
Motion: Ald.
Rue Simmons
Watch
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
No meeting in August for 2nd Ward residents. Ald. Braithwaite will instead be
visiting various block parties in the 2nd Ward
Watch
Ward
3:
3rd Ward meeting on July 26 at Chiaravalle Montessori from 7- 8 p.m. Watch
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Ward
4:
No Report Watch
Ward
5:
Thanked the Fire Department for their memorial service in honor of the fallen
firefighters. 5th Ward Ice Cream Social on Saturday July 28 from
2 - 5 p.m.
Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
No Report Watch
Ward
9:
Invited residents to visit new business Kombuca Brava that sells fermented tea Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
33 of 513
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 30th, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 34 of 513
Mayor’s Public Announcements
Mayor Hagerty read a letter from a resident commending the actions of Michael Rivera,
Parking Supervisor, for taking the extra step in retrieving a coin from a parking meter which
held value to the resident. Recognized everyone who participated in the concert at Canal
Shores Golf Course.
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz invited members from the Housing Authority of Cook County
to talk about a new project in Evanston.
Watch
City Clerk’s Communications
Deputy Clerk Eduardo Gomez informed the public of the great success of the 5th Ward Ice
Cream Social event.
Watch
Public Comment
Junad Rizki Talked about TIF money on Howard St, lawsuits in the city and other
projects in regards to city funds.
Watch
James Engelman Asked City Council to accept a grant for 1623 Simpson Street. Talked
about registered voters living in his apartment complex.
Watch
Rich Cahan Member of Interfaith Action of Evanston who would like the
organization to partner with the City of Evanston to make sure the
voices of the homeless, disabled and unemployed to be heard.
Watch
Carl Bova Asked City Council to negotiate a lease for the Lincoln Street Beach
based on facts. Wanted to know if staff has solicited information from
Public Works department for the reconstruction of the ressiovar since
it will perhaps interrupt the use of the beach for the year 2018 and
2019.
Watch
Carlis B. Sutton Thanked Ald. Rue Simmons for her appearance in support for the
renovation of Gilbert Park. Stated his opposition to Agenda Items
SP3, SP7, SP8, SP9.
Watch
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Alvin Paden Owner of Paden Properties said he was not being treated fairly as a
landlord with his properties.
Watch
Renee Paden Said Connections for the Homeless does not have integrity. Stated
that the Executive Director and Director of Housing Program have
shown lack of trust. Said the organization does not intervene in the
bad behavior by the tenants. Said the money from the organization is
not worth the headaches for landlords working with Connections for
the Homeless. Asked City Council to not give them money from the
Tenant Based Rental Assistance (TBRA) program.
Watch
Tina Paden Owner of Paden Properties who stated that Connections for the
Homeless owes them $6,950. Asked City Council to make sure the
organization pays landlords if they were to receive grant money from
the City of Evanston.
Watch
Jeff Smith In regards to the Lincoln Street Beach, he emphasized that
everything East of Campus Drive and North of the conveyance line is
public property. Everything south of the conveyance line is arguably
public property.
Watch
Linda Damashek Spoke on behalf of Peter Demuth, President of the Southeast
Evanston Association and its Board. Read the comments in regards
to the Lincoln Street Beach.
Watch
Clare Kelly Expressed her disappointment of the lines of ownership for the
Lincoln Street Beach in order for it to be accessible to the public.
Watch
Trisha Connolly Wanted City Council to support landlords who have affordable
housing in place for low income residents. Wanted access to the
Lincoln Street Beach for the public.
Watch
Carl Klein Wanted to know if Jennifer Billingsley worked for or with ZC
Associates.
Watch
Barbara Janes Spoke on behalf of Evanston Parks and Lakefront Alliance in regards
to the Lincoln Street Beach. Doesn’t believe the City of Evanston
should be negotiating with Northwestern for a beach that is public
property. Wants to limit the MOI until 2018.
Watch
Mary Rosinsky Talked about the Lincoln Street Beach. Said there shouldn't be a
“MOU” because it is already an Evanston property
Watch
Doreen Price Wanted City Council to read the report on affordable housing and
would want the Council to explore other possibilities to address the
housing crisis in Evanston.
Watch
William Stack Would like City Council to consider other option on making affordable Watch
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housing possible for residents who fall short of the criteria to meet
affordable housing assistance.
Betty Ester Read a statement from the Affordable Housing Active group. Spoke
about participatory based budgeting and expenses missing from
certain lines items. Asked City Council to make conversation made
public when discussing city business.
Watch
Ray Friedman Opposed the demolition of the Harley Clarke mansion. Shared his
frustration over the bonds being used to renovate Robert Crown
Center. Believes using taxpayer money to rebuild a recreational
facility is a misuse of city money.
Watch
Erv Chocol Wanted to know how the city could approve the demolition of the
Harley Clarke mansion without knowing the real cost of demolition.
Said we cannot afford funding the Robert Crown Center. Said most
residents will not benefit from the Robert Crown Center and it isn’t fair
to split the cost for them.
Watch
Dough Sharp Member of Reclaim Evanston, a grassroots community organization,
who said there is a crisis in the city regarding affordable housing and
would like City Council to take strong action to tackle the issue.
Watch
Allie Harned Wanted to share with City Council an update for the Harley Clarke
referendum question.
Watch
Jennifer Eason Storefront Modernization Program Applications for 1901-1903 Church
Street and 1623 Simpson Street. Mentioned that her landlord
provides affordable housing and affordable rent to run her business.
Said it's not fair to herself, the community and the landlord to shine
him in a negative light.
Watch
Priscilla Giles Wanted to know what is happening with the money taken from the
high-rise building in Evanston and the help being offered to residents
who cannot afford rent in Evanston.
Watch
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Special Order of Business
(SP1) 2019 Budget and Priority-Based Budgeting Process – Next
Steps
City Council accepted and placed on file the mid-year 2018 Financial
Report and the update to the 2019 Priority Based Budgeting process. Staff
requests direction on revenue sources to move forward in the 2019 Budget
process.
For Action
Direction provided to Staff
Approved 9-0
Watch
(SP2) Resolution 54-R-18, Resolution Relating to Prevailing Wage for
Public Works Projects
City Council adopted Resolution 54-R-18, in order to comply with the
provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq.
(the “Act”). The Act requires that contractors and subcontractors pay
workers covered under the Act, who are employed on public works
construction projects, a wage no less than the general prevailing rate of
wages (consisting of hourly cash wages plus fringe benefits) in the county
where the work is performed.
For Action
Approved 9-0
Watch
(SP3) Storefront Modernization Program Applications for 1901-1903
Church Street and 1623 Simpson Street
City Council approved 100% financial assistance through the Storefront
Modernization Program to the following Evanston commercial buildings,
which would help a total of six small women and/or minority-owned
businesses: 1) 1901 Church Street in an amount not to exceed $77,676.00
to install awnings, update windows and doors as needed, remove electric
box signs, install lighting fixtures, and limited tuck-pointing; and 2) 1623
Simpson Street in an amount not to exceed $25,546.00 to install awnings,
update windows and doors, remove electric box signs, and install lighting
fixtures, and masonry work as needed. Funding for a total of $103,222 will
be from the Economic Development Business District Improvement Fund
(Account 100.21.5300.65522). The approved Fiscal Year 2018 Budget
allocated a total of $250,000 for this account to fund both the Storefront
Modernization and Great Merchant Grant programs. If approved, the
Business District Improvement Fund will be expended for 2018.
Watch
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For Action
Approved 9-0
(SP4) Contract with Hillard Heintze for the Police Department
Administrative/Community Services Review
City Council authorized the City Manager to execute a contract for the
Police Department Administrative/Community Services Review (RFP 18-
35) with Hillard Heintze (30 S. Wacker Dr., Suite 1400, Chicago, IL 60606)
in the amount of $24,997. Funding will be provided from Police
Administration – Service Agreements and Contracts Fund (Account
100.22.2205.62509). This account has a budget of $35,000 and a YTD
balance of $29,119.47.
For Action
Approved 9-0
Watch
(SP5) Police Chief Recruitment Vendor and Process
City Council received regular updates on the Police Chief recruitment
process.
For Action: Accept and Place on File
Approved 9-0
Watch
(SP6) Affordable Housing Work Plan Progress to Date
Staff submitted a report to City Council with updates on the Inclusionary
Housing Ordinance Subcommittee, other sources of revenue for the
Affordable Housing Fund, the rental of accessory dwelling units, the
three-unrelated occupancy rule, landlord-tenant services, the Landlord
Rehabilitation Assistance Program and a housing plan scope of work.
For Action: Accept and Place on File
Staff directed to move forward with proposal of accessory dwelling
units and volunteer recruitment
Approved 9-0
Watch
(SP7) Tenant-Based Rental Assistance Program Renewal Funding
The Housing and Homelessness Commission and staff recommend
approval of a funding renewal of $300,000 in HOME funds to continue the
current TenantBased Rental Assistance (TBRA) program, administered by
Connections for the Homeless. The funding will provide stable housing for
two years to up to ten atrisk Evanston families with children under the age
of 18 in Evanston that are underemployed, and break the cycle of poverty
Watch
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and instability by developing the capacity to earn a living wage to support
their families and afford market rate rental housing. The increase in funding
from $250,000 to $300,000 is due to the increasing costs to rent in
Evanston. Funding is from the HOME Investment Partnerships Program,
Account 240.21.5430.65535. Currently, the City has a total of $474,275.33
in available uncommitted HOME funds.
For Action
Item held until August 13, 2018 meeting
(SP8) 2018 Emergency Solutions Grant Recommendation
City Council approved the 2018 Emergency Solutions Grant allocations
totaling $146,023: $135,072 to two social services agencies (Connections
for the Homeless and the YWCA Evanston/North Shore) that provide
housing and services for individuals and families who are homeless or at
risk of homelessness, and $10,952 to the City of Evanston for grant
administration. Funding source is the City’s 2018 Emergency Solutions
Grant entitlement allocation in the amount of $146,023 from the U.S.
Department of Housing & Urban Development; account
100.21.2128.XXXXX with individual account numbers for external agencies
funded and City administrative costs.
For Action
Approved 9-0
Watch
(SP9) Lincoln Street Beach Ownership and Operations
City Council accepted and placed this report on file. Staff also recommends
City Council authorize the City Manager to negotiate a memorandum of
understanding (“MOU”) between the City of Evanston and Northwestern
University specifying the operational details and maintenance
responsibilities for the Lincoln St. Beach.
For Action: Accept and Place on File
Direction provided to Staff
Approved 9-0
Watch
(SP10) Appointment
Board of Ethics – Lydia J. Ellul
Lydia J. Ellul is a Certified Fraud Examiner (CFE) and a Certified
Anti-Money Laundering Specialist (CAMS) with professional expertise in
compliance, due diligence, risk management, fraud investigations and
fraud assessment. She is a 14-year resident of Evanston and holds an
MBA with an emphasis in Management of Information Systems from
DePaul University and a bachelor’s degree in Criminal Justice from the
Watch
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University of Florida.
For Action
Approved 9-0
(SP11) Appointment of Chair to Board of Ethics
Jennifer Billingsley
For Action
Approved 9-0
Watch
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
On Tues., August 7, for National Night Out there will be a viewing of Star Wars
movie at Penny Park.
Watch
Ward
3:
The Out of Space 10TH Anniversary Celebration will be hosting a block party
event at Chicago and Dempster on August 25 and 26. Office Hours will be from
7-10 a.m. on August 2nd.
Watch
Ward
4:
No Report Watch
Ward
5:
Thanked 5th Ward resident Carlis Sutton, Priscilla Giles, Betty Ester and Mary
Wilkinson on a fantastic presentation at Gilbert Park. Invited residents to visit the
park and view a mural of Africa. Also thanked the contractor firm who donated their
services for the restoration of the park and mural. Lastly thanked City Clerk Devon
Reid and his staff for a successful 5th Ward Ice Cream Social event
Watch
Ward
6:
No Report Watch
Ward
7:
Invited 5th and 7th Ward resident to the National Night Out celebration on Tues.,
August 7, 5:30 p.m. to 8 p.m., at Twiggs Park, 1901 Simpson St.
Watch
Ward
8:
No Report Watch
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Ward
9:
For National Night Out, residents can meet at Kamen West Park Tues., August 7,
6:00 p.m. to 8 p.m for food and activities. Also recognized the Forestry Department
for their great work in the city.
Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, August 13, 2018
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN FLEMING
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 23, 2018
III. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – July 9, 2018 through July 22, 2018 $3,201,457.76
For Action
(A2) Bills List – August 14, 2018 $7,783,168.33
Credit Card Activity (not including Amazon purchases) -
Period Ending June 26, 2018 $ 205,283.75
For Action
(A3) Purchase of Three Public Works Agency Vehicles from Currie Motors Inc.
and JX Peterbilt
Staff recommends City Council approval for the purchase of three (3) vehicles for
operations in the Public Works Agency (Public Services Bureau). The following
vehicles will be purchased: a Ford F-250 XL from Currie Motors Inc. (9423 W.
Lincoln Highway, Frankfort, IL 60423) in the amount of $30,020.00; a Ford F-450
Chassis XL from Currie Motors Inc. in the amount of $63,274.00; and a Peterbilt
337 Cab and Chassis with a Cannon VO-260 aerial device from JX Peterbilt (PO
Box 189, Wadsworth, IL 60083) in the amount of $162,917.00. Funding for the
vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $256,211.00, which has a budgeted
amount of $1,522,977.
For Action
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(A4) Fuel Purchases from Gas Depot Oil Company for July 6, 2018 through July
5, 2019
Staff recommends approval of fuel purchases from July 6, 2018 thru July 5, 2019
in the amount of $900,000.00 from Gas Depot Oil Company (8930 N. Waukegan
Road, Suite 230, Morton Grove, IL 60053). The Gas Depot Oil Company is the
current Northwest Municipal Conference Bid winner from July 19, 2018 thru July
19, 2019 for all grades and types of fuels that are utilized by city vehicles.
Funding for this purchase will be from the Major Maintenance, Materials to
Maintain Autos Fund (Account 600.19.7710.65035). Present fuel prices are
$2.42/gallon for 87 octane gasoline and $2.50/gallon for bio-diesel.
For Action
(A5) Benchmark Analytics License Agreement
Staff recommends that the City Council authorize the attached license agreement
with Benchmark Analytics for a 3-year agreement with an option to renew for two
additional years. The software system will assist with the management of the
Evanston Police Department through the analysis of law-enforcement related
information. The License Agreement provides that years one through three will
be paid through a grant from the Joyce Foundation, 321 North Clark Street, Suite
1500, Chicago, IL 60654. If the City Council decides to renew the license
agreement for years four and five, the cost will be $25,000 and $26,000
respectively. This expense will be paid from the Police Department’s operating
budget from amounts proposed in those budget years.
For Action
(A6) Contract with Capitol Cement Co., Inc. for 2018 Alley and Street
Improvements Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2018 Alley and Street Improvements Project (Bid No. 18-34) with Capitol
Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL) in the amount of
$874,761.30. Funding will be provided from the CIP Fund as follows: 2018
General Obligation Bonds in the amount of $275,940, the Special Assessment
Fund in the amount of $213,645, and Community Development Block Grant
funds in the amount of $385,176.30. A detailed breakdown of the funding can be
found on the corresponding transmittal memorandum.
For Action
(A7) Contract with Bodala, L.L.C. dba Central Rug and Carpet for the Noyes
Cultural Arts Center – Hallway and Common Area Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the Noyes Cultural Arts Center – Hallway and Common Area Improvements
(Bid 18-37) with Bodala, L.L.C. dba Central Rug and Carpet (3006 Central Street,
Evanston, IL) in the amount of $199,145. Funding will be provided from the 2018
Capital Improvements Fund reimbursed by the Noyes Tenant Reserve Fund
(Account 415.40.4218.65515 – 618010), which was budgeted at $200,000 in FY
2018 with all of the funding remaining.
For Action
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(A8) Contract with McGuire Igleski & Associates, Inc. for Architectural and
Engineering Services Related to the Water Quality Laboratory
Staff recommends City Council authorize the City Manager to execute a contract
for architectural and engineering services related to the Water Quality Laboratory
(RFP No. 18-18) with McGuire Igleski & Associates, Inc. (1330 Sherman Avenue,
Evanston, IL 60201), in the amount of $182,025. Funding will be provided from
the Water Fund (Account 513.71.7330.62145-718004) which included $150,000
budgeted for these services in 2018 and an additional $75,000 in 2019.
For Action
(A9) Contract with Giant Maintenance & Restoration for 2018 Fire Hydrant
Painting
Staff recommends that the City Council authorize the City Manager to execute a
contract for 2018 Fire Hydrant Painting with Giant Maintenance & Restoration
(20678 W Highway 176, Mundelein, IL 60060) in the amount of $21,070.00.
Funding for this work will be from the Water Fund (Account 510.40.4540.62230),
which has an allocation of $36,000 for fire hydrant painting.
For Action
(A10) Change Order No. 2 to the Engineering Services Contract for the Fountain
Square Renovation Project with Christopher B. Burke Engineering, Ltd
Staff recommends City Council authorize the City Manager to approve Change
Order No. 2 to the existing engineering services contract for the Fountain Square
Renovation Project (RFP 15-68) with Christopher B. Burke Engineering, Ltd
(9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of
$39,113.01. This will modify the existing agreement amount from $945,438.68 to
$984,551.69 and extend the contract deadline from September 30, 2018 to
December 31, 2018. Funding for this work will be through the Washington
National TIF fund from liquidated damages assessed against the construction
contractor for failure to complete the work within the specified time. As of August
1, 2018 a total of $153,900.00 in liquidated damages has been assessed against
the construction contractor.
For Action
(A11) Consulting Contract Amendment #3, Design and Construction Engineering
Services on Sherman Avenue between Davis Street and Church Street
Staff recommends City Council authorize the City Manager to amend an existing
engineering services contract for the Fountain Square Renovation Project (RFP
No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road,
Suite 600, Rosemont, IL 60018), in the amount of $64,861.10. This will modify
the existing agreement amount from $984,551.69 to $1,049,412.79 and extend
the contract deadline from December 31, 2018 to September 30, 2019. Funding
is available through the Washington National TIF through savings realized from
earlier portions of the Fountain Square Renovation Project. The actual
construction (to be awarded at a future date) will be funded partially by additional
savings and through the use of an additional $100,000 in funding from the
Washington National TIF fund.
For Action
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IV. ITEMS FOR CONSIDERATION
(A12) Amazon Credit Card Activity – Period Ending June 26, 2018 $ 23,649.82
For Action
(A13) Resolution 58-R-18, Approving Settlement in Chicagoland Paving
Contractors, Inc. v. City of Evanston, et al.
Staff recommends City Council adoption of Resolution 58-R-18 authorizing the
City of Evanston (“City”) to issue a settlement payment pursuant to a settlement
agreement and release in Chicagoland Paving Contractors, Inc. v. City of
Evanston, et al. (Case No.17 -L-00).
For Action
(A14) Resolution 53-R-18 Authorizing a Lease Agreement with North Shore
Senior Center for Office Space at the Civic Center
Staff recommends City Council adoption of Resolution 53-R-18 authorizing the
City Manager to negotiate the lease of office space with North Shore Senior
Center at the rate of $511.50 per month for 12 months beginning October 1,
2018 for 430 sq. ft. of space on the ground floor of the Civic Center, Suite G205.
For Action
(A15) Resolution 57-R-18, Illinois Department of Transportation Local Agency
Agreement for Phase II Engineering on the Howard Street Corridor
Improvement Project
Staff recommends approval of Resolution 57-R-18 authorizing the City Manager
to sign a Local Agency Agreement with the Illinois Department of Transportation
(IDOT) for the Howard Street Corridor Improvement Project, Phase II
Engineering (construction plans). The Agreement establishes the maximum grant
funding of the engineering cost, not to exceed $462,637, and commits Evanston
to fund $137,363 of the engineering cost. Funding for this project will be from the
Capital Improvement Fund, including 2018 General Obligation Bonds in the
amount of $137,363, Surface Transportation Grant (STP) funds in the amount of
$162,637, and reimbursement from the City of Chicago in the amount of
$300,000.
For Action
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(A16) Resolution 55-R-18, Phase II Engineering Services Agreement for the
Howard Street Corridor Improvement Project
Staff recommends approval of Resolution 55-R-18 authorizing the City Manager
to Sign a Preliminary Engineering Services Agreement for Federal Participation
with the Illinois Department of Transportation and a Professional Services
Agreement with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road,
Suite 600 Rosemont, IL 60018) in the amount of $600,000. The total cost of the
Phase II Engineering Services with Christopher B. Burke Engineering is
$600,000. The Howard Street Project is a joint project with the City of Chicago
and 50% of the funding is provided by Chicago. The City has received a federal
grant of $162,637 through the North Shore Council of Mayors and this will be
reimbursed to the City of Evanston. The remaining amount of $137,363 will be
from the Capital Improvements Fund, 2018 General Obligation Bonds, Account
415.40.4118.62145-417002.
For Action
(A17) Ordinance 83-O-18, Authorizing the City Manager to Execute an Agreement
to Sell Water to a New Wholesale Water Customer, the Village of
Lincolnwood, Illinois
Staff recommends that the City Council adopt Ordinance 83-O-18, authorizing
the City Manager to execute a Water Supply Agreement with the Village of
Lincolnwood. The initial term of the agreement is for 39 years with two 10 year
extension provisions at the discretion of Lincolnwood.
For Introduction
(A18) Ordinance 93-O-18, Amending City Code Section 10-11-10, Schedule X
“Limited Parking” to Add Schedule X(O) Saturday Special Event Parking
Pilot Program
Staff recommends City Council adopt Ordinance 93-O-18, amending City Code
Section 10-11-10, Schedule X “Limited Parking” to add Schedule X(O) Saturday
Special Event Parking Pilot Program. This Ordinance would create a special
event parking pilot program that would expand the usage of the ParkEvanston
mobile app to include an on-street parking zone for Northwestern football game
days, with a daily parking rate of $40.00. Staff recommends suspension of the
rules for Introduction and Action at the August 13, 2018 City Council.
For Introduction and Action
(A19) Ordinance 94-O-18, Amending City Code Section 10-11-17, Schedule XVII
“Parking Violation Penalties” to Add Schedule XVII (L) Non-Payment of
Special Event Parking Fee
Staff recommends City Council adopt Ordinance 94-O-18, amending City Code
Section 10-11-17, Schedule XVII “Parking Violation Penalties” to add Schedule
XVII (L) Non-Payment of Special Event Parking Fee. During the special event
pilot program mentioned in item A19, the penalty fee for non-payment would be
$80.00. Staff recommends suspension of the rules for Introduction and Action at
the August 13, 2018 City Council.
For Introduction and Action
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(A20) Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule VII(C),
“Bus Stops and Zones,” to Add Signed Bus Stops on Dodge Avenue from
Oakton Street to Main Street
The Transportation and Parking Committee and staff recommend City Council
adopt Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule
VII(C), “Bus Stops and Zones,” to add signed bus stops on Dodge Avenue from
Oakton Street to Main Street.
For Introduction
V. ITEMS FOR DISCUSSION
(APW1)Proposed Amendment to Snow Route Code of Ordinance 10-4-13 and the
Snow Routes Designated in Section 10-11-6, Schedule VI
The Public Works Agency recommends amending City Ordinance, 10-4-13 (C),
Snow Emergency, and the designated Snow Routes in Section 10-11-6,
Schedule VI, in order to improve and assist snow removal operations and
towing/parking bans associated with declared snow emergencies. With
concurrence of the City Council, staff will work with the Legal Department to craft
the appropriate Ordinance to adopt these modifications.
For Discussion
VI. COMMUNICATIONS
VII. ADJOURNMENT
48 of 513
Administration and Public Works Committee Meeting
Minutes of July 23, 2018
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: C. Fleming, P. Braithwaite, T. Suffredin, R. Rue Simmons
(arrived at 6:05p.m.), A. Rainey (arrived at 6:08p.m.)
STAFF PRESENT: K. Richardson, H. Desai, M. Treto, W.Bobkiewicz, L.
Biggs, D. Stoneback, D. King, Chief Scott, P. Zalmezak,
T. Nunez, E. Storlie
PRESIDING OFFICIAL: Ald. Fleming
I. DECLARATION OF A QUORUM: ALDERMAN FLEMING, CHAIR
A quorum being present, Ald. Fleming called the meeting to order at
6:04p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 9, 2018
Ald. Braithwaite moved to accept the Minutes of July 9, 2018 and the A&PW
meeting as submitted, seconded by Ald. Suffredin.
The Minutes of the July 9, 2018 A&PW meeting were approved unanimously
3-0.
Ald. Rue Simmons arrived at 6:05p.m.
III. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – June 25, 2018 through July 8, 2018 $3,377,379.11
For Action
(A2) Bills List – July 24, 2018 $4,182,368.75
Credit Card Activity (not including Amazon purchases) -
Period Ending May 26, 2018 $ 226,485.16
For Action
(A3) Contract with Water Products Company for Purchase of 2018 Water
Distribution System Materials
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of 2018 Water Distribution System Materials (Bid
18-22 - Group B: brass valves, fittings and gaskets) with Water Products
DRAFT -
NOT APPROVED
49 of 513
Company (3255 East New York Street, Aurora IL 60504) in the amount of
$55,353.55. Purchase of materials under this contract will be funded from the
Water Fund (Account 510.40.4540.65055). The FY 2018 budget has an
allocation of $150,000. This account has a YTD balance of $99,022.30.
For Action
(A4) Contract with S4 Water Sales and Service LLC for Purchase of Anthracite
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of Anthracite (Bid No. 17-54) with S4 Water Sales and
Service LLC (160 Vanderbilt Court, Bowling Green, KY 42103) in the amount of
$23,727.00. Funding for the purchase of Anthracite is from the Water Fund
Account 510.40.4220.65085, which has a budget allocation of $45,000.00 for
FY2018 and an YTD balance of $39,362.96.
For Action
(A5) Northwestern Football Parking and Tailgating on the Evanston Wilmette
Golf Course During 2018 Season Home Football Games
Staff recommends approval of the Evanston Wilmette Golf Course Association’s
(EWGCA) new agreement which allows Northwestern to continue to park cars
and tailgate on holes 1, 2, 11 and now includes hole 12. On July 24, 2017 City
Council approved EWGCA’s request to allow Northwestern to tailgate on hole 12
as a pilot program during the 2017 football season and evaluate the program at
the end of the season. There were no problems or major issues within the one
year pilot program.
For Action
(A6) Contract with Axon Enterprise, Inc. for Expansion of the Integrated Body-
Worn Camera and Conductive Electric Weapons
Staff recommends City Council authorize the City Manager to execute a five (5) -
year purchase contract for the expansion of integrated police body-worn cameras
and conductive electric weapons with Axon Enterprise, Inc. (17800 N 85th St.,
Scottsdale, AZ 85255). The City received a federal grant from the Department of
Justice’s - Bureau of Justice Assistance (BJA) that will cover half of the cost for
the program expansion. Year 1 purchases total $52,173.00 ($26,086.50 actual
cost to the City), and Year 2 purchases total $68,816.00 yearly ($34,408.00
actual cost to the City). Years 3 through 5 will total $68,816.00 with full cost to
the City. This timeline synchronizes the expansion contract with the original
body-worn camera agreement, which was approved by the Evanston City
Council on September 25, 2017. A breakdown of funding can be found on the
corresponding transmittal memorandum.
For Action
(A7) Payment to Renew 2018 Membership Fees with Northeastern Illinois Public
Safety Training Academy
Staff recommends approval of payment of the 2018 Northeastern Illinois Public
Safety Training Academy (NIPSTA) membership fees in the amount of
$21,512.00 for the Fire Department and Public Works Agency. Funding for both
the Fire and Public Works Departments’ memberships will be from Fire
50 of 513
Department Account 100.23.2305.62360, with an approved budget of $44,800,
and $43,487 remaining.
For Action
(A8) One Year Agreement Renewal with Dell/EMC, Inc. for VMware Annual
Support & Licensing
Staff recommends City Council authorize the City Manager for the purchase of a
one year renewal of the annual support and licensing for VMware systems from
Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the
amount of $35,789.47. Funding will be from Account 100.19.1932.62340
(Computer License & Support) which has a FY2018 budget of $500,000.00 and
has a current balance of $176,547.21.
For Action
Ald. Rue Simmons moved to recommend City Council approval of items on
the consent agenda, seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 to approve the consent agenda.
Ald. Rainey arrived at 6:08p.m.
IV. ITEMS FOR CONSIDERATION
(A9) Amazon Credit Card Activity – Ending May 26, 2018 $ 16,706.86
For Action
Ald. Rue Simmons moved to recommend approval of the Amazon Credit
Card activity ending May 26, 2018 in the amount of $16,706.86, seconded by
Ald. Fleming.
The Committee voted 4-0 with Ald. Suffredin abstaining.
(A10) Resolution 52-R-18, Authorize City to File a Grant Application with the
Metropolitan Water Reclamation District of Greater Chicago’s Green
Infrastructure Project Partnership for Funding on Alley Improvements
Staff recommends City Council adoption of Resolution 52-R-18 authorizing the
City Manager to file a grant application with the Metropolitan Water Reclamation
District of Greater Chicago (MWRD) Green Infrastructure Project Partnership for
the paving of two unimproved alleys utilizing permeable paver blocks. The
application establishes the maximum grant funding at 60% of the construction
cost and commits Evanston to fund 40% of the construction cost, or $200,000.
The total estimated cost of construction will be $500,000 with MWRD paying for
60% and the City of Evanston paying for 40%. The City’s share of $200,000 will
be paid out of the Sewer Fund (Account 515.40.4535.62461), which has
$200,000 budgeted in FY 2018 for stormwater management.
For Action
Ald. Rue Simmons moved to recommend City Council adoption of
Resolution 52-R-18 authorizing the City Manager to file a grant application
with the Metropolitan Water Reclamation District of Greater Chicago
(MWRD) Green Infrastructure Project Partnership for the paving of two
51 of 513
unimproved alleys utilizing permeable paver blocks, establishing the
maximum grant funding at 60% of the construction cost and commits
Evanston to fund 40% of the construction cost, or $200,000, seconded by
Ald. Rainey.
At Ald. Suffredin’s inquiry, Public Works Agency Director Dave Stoneback
explained that these 2 alleys were chosen because they are in a CDBG area and
met the soil requirements. City staff believed they chose the alleys with the best
potential for funding from MWRD.
Ald. Rainey explained the condition of the Callan and Brummel alleys and said
she was grateful for them being chosen or else they would have never been on
the list to be paved.
Ald. Suffredin said the alleys chosen were due to a misunderstanding of the
meaning of low-income area. He asked if any of the other 7 alleys on the list
would meet the MWRD requirements and asked for the lengths of the alleys to
determine if there is cost savings to the City.
At Ald. Suffredin’s inquiry, PWA Director Stoneback will come back with the
lengths of the other alleys before City Council tonight to revise the cost estimate
to submit the application.
The Committee voted unanimously 5-0 to adopt the resolution.
(A11) Ordinance 78-O-18, Amending Title 7, Chapter 16 of the Evanston City
Code, “Small Wireless Facilities,” Providing for the Regulation and
Application for Small Wireless Facilities
Staff recommends City Council adopt Ordinance 78-O-18, regulating small
wireless facilities and providing for the small wireless facility application process.
Staff recommends suspension of the rules for Introduction and Action at the July
23, 2018 City Council meeting to comply with the ordinance adoption deadline
requirement imposed on municipalities by the Small Wireless Facilities
Deployment Act, Public Act 100-0585.
For Introduction and Action
Ald. Suffredin moved to suspend the rules and recommend City Council
adopt Ordinance 78-O-18, regulating small wireless facilities and providing
for the small wireless facility application process. Staff recommends
suspension of the rules for Introduction and Action at the July 23, 2018 City
Council meeting to comply with the ordinance adoption deadline
requirement imposed on municipalities by the Small Wireless Facilities
Deployment Act, Public Act 100-0585, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A12) Ordinance 82-O-18, Vacating a Portion of Public Land South of the Church
Street Public Right of Way, East of Florence Avenue, to an Abutting Owner
52 of 513
Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of
public land south of the Church Street public right of way, east of Florence
Avenue, to an abutting owner. Payment will be made to the City in the amount of
$16,000.00 as determined by a third party appraisal report by Property Valuation
Services.
For Introduction
Ald. Rainey moved to recommend City Council adopt Ordinance 82-O-18
vacating a portion of public land south of the Church Street public right of
way, east of Florence Avenue, to an abutting owner with a payment made
to the City in the amount of $16,000.00 as determined by a third party
appraisal report by Property Valuation Services, seconded by Ald. Rue
Simmons.
The Committee voted unanimously 5-0 to adopt the ordinance.
PUBLIC COMMENT
Junad Rizki spoke about Fountain Square maintenance funds allocated. He also
spoke about water sales.
V. ITEMS FOR DISCUSSION
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Fleming moved to recommend adjournment, seconded by Ald. Rue
Simmons. The meeting adjourned at 6:23pm.
Respectfully Submitted,
Janella Hardin, PHR
53 of 513
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: August 8, 2018
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – July 9, 2018 through July 22, 2018 $3,201,457.76
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – August 14, 2018 $7,783,168.33
General Fund Amount – Bills list $ 549,566.07
General Fund Amount – Supplemental list $ 3,371.70
General Fund Total: $ 552,937.77
TOTAL AMOUNT OF BILLS LIST & PAYROLL $10,984,626.09
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending June 26, 2018
BMO $ 205,283.75
Attachments:
Bills List
Credit Card Transactions for Period Ending June 26, 2018
For City Council meeting of August 13, 2018 Items A1 & A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
54 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
100 GENERAL FUND
100 GENERAL SUPPORT
21639 EYE MED VISION CARE EYEMED VISION MONTHLY INVOICE 4,373.47
21640 METLIFE SMALL BUSINESS CENTER METLIFE MONTHLY INVOICE 20,905.39
21640 GUARDIAN GUARDIAN MONTHLY INVOICE 18,203.18
21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL MONTHLY INVOICE 193.85
22725 VERIZON WIRELESS *COMMUNICATION CHARGES- MAY 10,185.85
41340 COOK COUNTY STATES ATTORNEY VEHICLE SEIZURE #14-32304 1,025.00
41420 CITY OF EVANSTON - PETTY CASH PETTY CASH - N.E.T.2,500.00
41420 ESTES AWS SUV WEAPON SECURITY BOXES 3,760.50
41420 KIESLER POLICE SUPPLY, INC.NET/TAC - HELMET 265.00
100 GENERAL SUPPORT Total 61,412.24
1400 CITY CLERK
65175 TEYA-MICHELLE COVIN *100 PIECES OF DESSERT ASSORTMENT 216.50
1400 CITY CLERK Total 216.50
1505 CITY MANAGER
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR STORLIE, RICHARDSON 156.00
62360 ROTARY CLUB OF EVANSTON WALLY BOBKIEWICZ ANNUAL MEMBERSHIP DUES 2018-2019 815.00
62360 GLOBAL PHILANTHROPY PARTNERSHIP FEE FOR URBAN SUSTAINABILITY DIRECTORS NETWORK FOR KUMAR JENSEN 1,550.00
62605 COLLECTIVE RESOURCE INC.PURCHASE OF COMPOST BINS FOR CIVIC CENTER 50.00
64540 AT & T MOBILITY *COMMUNICATION CHARGES-JUNE 107.17
1505 CITY MANAGER Total 2,678.17
1510 PUBLIC INFORMATION
62506 NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY 4/1/18 TO 6/30/18 175.50
64004 EVANSTON TOWNSHIP HIGH SCHOOL *EQUIPMENT PURCHASE-PEG CHANNELS 18,815.21
1510 PUBLIC INFORMATION Total 18,990.71
1555 FINANCIAL ADMINISTRATION
62360 GOVERNMENT FINANCE OFFICERS ASSOCIATION MEMBERSHIP RENEWAL FOR PERIOD 4/1/18 THROUGH 3/31/19 248.33
62490 ENGAGED PUBLIC BUDGET SOFTWARE 6,000.00
65095 OFFICE DEPOT OFFICE SUPPLIES 180.07
1555 FINANCIAL ADMINISTRATION Total 6,428.40
1560 REVENUE & COLLECTIONS
51600 JESSICA LIEBERMAN LOT 32 REFUND 24.00
51600 GEORGE PONTIKES LOT 8 REFUND 24.00
61060 ACCOUNTING PRINCIPALS TEMPORARY HIRE 1,024.38
62315 PITNEY BOWES POSTAGE MACHINE REFILL 8,080.00
62360 GOVERNMENT FINANCE OFFICERS ASSOCIATION MEMBERSHIP RENEWAL FOR PERIOD 4/1/18 THROUGH 3/31/19 248.33
62449 PROFESSIONAL ACCOUNT MANAGEMENT LLC CITATION PROCESSING & MANAGEMENT 48,310.68
65095 OFFICE DEPOT OFFICE SUPPLIES 375.03
1560 REVENUE & COLLECTIONS Total 58,086.42
1570 ACCOUNTING
62110 SIKICH LLP AUDIT FEES YE 123117 25,500.00
62280 FEDERAL EXPRESS CORP.SHIPPING 51.43
62360 GOVERNMENT FINANCE OFFICERS ASSOCIATION MEMBERSHIP RENEWAL FOR PERIOD 4/1/18 THROUGH 3/31/19 248.34
62490 UNITED STATES TREASURY *PCORI FEE - AFSCME RHS PLANS 193.59
1570 ACCOUNTING Total 25,993.36
1580 COMMUNITY ARTS
66040 MUSIC INSTITUTE OF CHICAGO ARTS COUNCIL GRANT FOR ART OF JAZZ POP UP PERFORMANCE 1,000.00
66040 GOOGLEPLEX MURAL AT SOUTH BLVD PURPLE LINE - PUBLIC ART FUNDING 12,000.00
66040 VINIC WINE COMPANY ART AFTER HOURS EVENT - REIMBURSED THROUGH SPLASH 273.00
1580 COMMUNITY ARTS Total 13,273.00
1585 ADMINISTRATIVE HEARINGS
62210 PRF GRAPHICS COMPLIANCE BOOKS 877.83
1585 ADMINISTRATIVE HEARINGS Total 877.83
1705 LEGAL ADMINISTRATION
56045 ENITH SANCHEZ REFUND: TRANSIT BENEFIT 173.00
790212 62345 RECORD COPY SERVICES MUSTO MEDICAL RECORDS 79.50
790212 62345 CYNTHIA A. PAVESICH & ASSOCIATES, INC.MUSTO V COE - TRANSCRIPT 266.75
62509 SUSAN D BRUNNER HEARING OFFICER 2,345.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,380.00
62509 MITCHELL C. EX HEARING OFFICER 1,950.00
65010 WEST GROUP PAYMENT CTR JUNE 2018 SUBSCRIPTION 900.60
780001 65010 WEST GROUP PAYMENT CTR JUNE LEGAL BOOK SUBSCRIPTION 584.38
780001 65010 WEST GROUP PAYMENT CTR MAY 2018 SUBSCRIPTION 900.60
65010 WOLTERS KLUWER LEGAL BOOK 487.08
65010 LAW BULLETIN PUBLISHING COMPANY CLASSIFIED AD 350.00
65095 ALLEGRA PRINT & IMAGING OFFICE SUPPLIES 352.00
65095 OFFICE DEPOT OFFICE SUPPLIES 10.49
65095 TRANSCRIPTION PROFESSIONALS HEARING TRANSCRIPT 67.95
1705 LEGAL ADMINISTRATION Total 9,847.35
1929 HUMAN RESOURCE DIVISION
62160 ACCURATE BIOMETRICS FINGERPRINTING SERVICES-ACCURATE BIOMETRICS 7,500.00
62160 THEODORE POLYGRAPH SERVICE, INC.THEODORE POLYGRAPH SERVICES-TESTING FOR EMPLOYMENT 175.00
62270 NORTH SHORE ENH OMEGA EMPLOYEE TESTING SERVICES-ENH-OMEGA 9,311.00
62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES QUEST DIAGNOSTICS-EMPLOYMENT TESTING 5,490.00
62310 AMERICAN MANAGEMENT ASSOCIATION INTL MEMBERSHIP FOR CITYWIDE TRAINING-AMERICAN MANAGEMENT ASSOC.3,995.00
62509 CU SOLUTIONS GROUP DBA HR PERFORMANCE SOLUTIONS PERFORMANCE EVALUATION SOFTWARE-HR PERFORMANCE SOLUTION 9,612.00
62509 ESPYR EAP CONSULTING SERVICES-MONTHLY INVOICE 658.80
1929 HUMAN RESOURCE DIVISION Total 36,741.80
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 804.49
62250 CITRIX SYSTEMS, INC.ANNUAL SUPPORT AND LICENSING RENEWAL OF UNIDESK PRODUCT 11,447.84
62340 DELL COMPUTER CORP.SOLE SOURCE PURCHASE ONE YEAR RENEWAL/LICENSE FOR VMWARE SYSTEM 35,789.47
62380 XEROX CORP.COPIER CHARGES 727.76
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 1,151.81
62506 NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY 4/1/18 TO 6/30/18 1,202.87
64505 AT & T COMMUNICATION CHARGES 311.21
64505 CALL ONE COMMUNICATION CHARGES 9,829.55
1932 INFORMATION TECHNOLOGY DIVI. Total 61,265.00
1941 PARKING ENFORCEMENT & TICKETS
62451 JO FISHER FELMAN TOW REFUND 180.00
62451 GEORGE VEDDER TOW REFUND 160.00
1941 PARKING ENFORCEMENT & TICKETS Total 340.00
155 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
1950 FACILITIES
62225 COMCAST CABLE COMMUNICATION CHARGES JUNE 203.45
62245 JOHNSON CONTROLS FIRE PROTECTION LP FIRE PANEL REPAIRS 839.00
62245 ADVANCED GEOTHERMAL PLUMBING AND HEATING LLC GIBBS MORRISON HEAT PUMP REPAIRS 500.00
62509 SCHNEIDER ELECTRIC BUILDINGS AMERICA 2018 HVAC BAS FOR MULTIPLE FACILITIES 6,783.00
62509 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES CHURCH ST. GARAGE AUG-OCT 2018 212.00
62518 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES ANIMAL SHELTER AUG-OCT 201 8 174.54
62518 JOHNSON CONTROLS SECURITY SOLUTIONS HARLEY CLARK ALARM SERVICE CALL 131.89
64005 COMED UTILITIES COMED 167.85
64015 NICOR UTILITIES NICOR 715.87
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 702.42
1950 FACILITIES Total 10,430.02
2101 COMMUNITY DEVELOPMENT ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 175.13
2101 COMMUNITY DEVELOPMENT ADMIN Total 175.13
2105 PLANNING & ZONING
62210 ALLEGRA PRINT & IMAGING PUBLIC HEARING SIGNS 156.00
62509 COURBANIZE, INC.PLANNING & ZONING ENGAGEMENT TOOL 1,741.94
2105 PLANNING & ZONING Total 1,897.94
2126 BUILDING INSPECTION SERVICES
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 100.00
2126 BUILDING INSPECTION SERVICES Total 100.00
2205 POLICE ADMINISTRATION
62210 MINUTEMAN PRESS POSTER PRINTING SERVICES 48.00
62210 THE PRINTED WORD, INC.BUSINESS CARDS 60.00
62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - JULY 340.00
62272 CENTER OF POLICE PSYCHOLOGICAL SERVICES FITNESS FOR DUTY 4,675.00
62280 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING 13.07
62360 SAM'S CLUB DIRECT *MEMBERSHIP DUES- M.AMAYA 15.00
62490 SAM'S CLUB DIRECT *SUPPLIES: JULY 4TH 91.75
62490 SAM'S CLUB DIRECT *SUPPLIES: RETIREMENT PARTY 18.63
62770 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 86.80
64005 COMED ELECTRIC BILL - CAMERAS 107.68
64015 NICOR UTILITIES NICOR 176.04
2205 POLICE ADMINISTRATION Total 5,631.97
2210 PATROL OPERATIONS
62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 300.00
62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 975.00
62490 LAUNDRY WORLD LAUNDRY SERVICE - PRISONER BLANKETS 161.00
65020 VCG UNIFORM UNIFORM - PROMOTIONS 1,329.60
65020 VCG UNIFORM UNIFORM/EQUIPMENT - NEW RECRUIT 4,209.45
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST NEW RECRUIT 312.80
65020 ARTISTIC ENGRAVING BADGES/STARS 81.66
2210 PATROL OPERATIONS Total 7,369.51
2251 311 CENTER
64505 AT & T *COMMUNICATION CHARGES JUNE 18 402.36
2251 311 CENTER Total 402.36
2255 OFFICE-PROFESSIONAL STANDARDS
62770 NET TRANSCRIPTS, INC.TRANSCRIPTS 157.50
2255 OFFICE-PROFESSIONAL STANDARDS Total 157.50
2260 OFFICE OF ADMINISTRATION
62295 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 410.42
62295 NOVY-BENNEWITZ, CARA WELLNESS TESTING 2018 3,720.00
65095 OFFICE DEPOT OFFICE SUPPLIES - POLICE ADMIN 185.52
2260 OFFICE OF ADMINISTRATION Total 4,315.94
2265 NEIGHBORHOOD ENFORCEMENT TEAM
62770 ESTES AWS SUV WEAPON SECURITY BOXES 229.00
2265 NEIGHBORHOOD ENFORCEMENT TEAM Total 229.00
2270 TRAFFIC BUREAU
62451 NORTH SHORE TOWING TOW & HOOK - CLEANUP 10.00
65120 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 130.29
65125 CLARE LANE TOW REFUND 205.00
65125 ISMERAI MARIN TOW REFUND 205.00
2270 TRAFFIC BUREAU Total 550.29
2280 ANIMAL CONTROL
62272 EVANSTON ANIMAL SHELTER ASSOCIATION ANIMAL SHELTER OPERATIONAL COSTS MAY 2018 - JUNE 2018 9,015.33
2280 ANIMAL CONTROL Total 9,015.33
2285 PROBLEM SOLVING TEAM
62490 EVANSTON IMPRINTABLES YOUTH CPA - PRINTING SERVICES 167.70
2285 PROBLEM SOLVING TEAM Total 167.70
2291 PROPERTY BUREAU
65125 DOJE'S FORENSIC SUPPLIES FORENSICS SUPPLIES 991.92
65125 ULINE PROPERTY SUPPLIES 380.60
2291 PROPERTY BUREAU Total 1,372.52
2295 BUILDING MANAGEMENT
62225 CENTRAL RUG & CARPET CO.CARPET CLEANING 300.00
62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 199.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,083.80
65125 GRAINGER, INC., W.W.LIGHT BULBS 47.04
65125 DUSTCATCHERS, INC.FLOOR MATS 140.25
2295 BUILDING MANAGEMENT Total 1,770.09
2305 FIRE MGT & SUPPORT
62315 FEDERAL EXPRESS CORP.SHIPPING 52.78
62335 W S DARLEY & CO REPAIR PARTS 157.41
62335 PHYSIO-CONTROL, INC.DATA TRANSMISSION 74.50
62355 FIRE SOAPS FIRE WASH 274.98
62518 FOX VALLEY FIRE & SAFETY ANSUL SERVICE 372.72
64015 NICOR UTILITIES NICOR 940.86
65020 AIR ONE EQUIPMENT PPE HELMETS 1,263.65
65020 TODAY'S UNIFORMS INC.UNIFORMS 1,225.36
65125 ARTISTIC ENGRAVING RETIRED BADGES 370.64
2305 FIRE MGT & SUPPORT Total 4,732.90
256 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING AMBULANCE SERVICES - JUNE 2018 5,685.49
62295 ACUTE CARE EDUCATION SYSTEMS, INC.MEMBER PALS CERTIFICATION 7,410.00
62521 SUBURBAN ACCENTS, INC.AMBULANCE LETTERING 1,665.00
62523 DJS SCUBA LOCKER, INC.EQUIPMENT REPAIR 250.00
62605 MABAS DIVISION III MEMBERSHIP DUES 680.00
65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 1,070.85
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 125.21
2315 FIRE SUPPRESSION Total 16,886.55
2320 EMERGENCY PREPAREDNESS
65090 SAM'S CLUB DIRECT *SUPPLIES: CAKE 38.42
65090 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 35.96
65090 SAM'S CLUB DIRECT *SUPPLIES: KITCHEN/JANITORIAL 143.76
65090 SAM'S CLUB DIRECT *SUPPLIES: RETURN -38.96
2320 EMERGENCY PREPAREDNESS Total 179.18
2407 HEALTH SERVICES ADMIN
62295 EVONDA THOMAS-SMITH REIMBURSEMENT: NACCHO CONFERENCE TRAVEL 214.11
62360 ILLINOIS PUBLIC HEALTH ASSOCIATION 2018 MEMBERSHIP 500.00
65095 OFFICE DEPOT OFFICE SUPPLIES 18.74
2407 HEALTH SERVICES ADMIN Total 732.85
2435 FOOD AND ENVIRONMENTAL HEALTH
62469 ARBORGREEN TREE SERVICE INC.TREE REMOVAL 1729 DODGE VACANT PROP 3,275.00
62469 BUSSEY ENVIRONMENTAL INC.1729 DODGE ASBESTOS ASSESSMENT 1,000.00
62476 OFFICE DEPOT OFFICE SUPPLIES 175.10
62477 MOTOROLA SOLUTIONS, INC.SUBSCRIBER ANNUAL FEE EMERG. RESPONSE. RADIOS 200.00
62477 BETTER IMPACT USA INC.VOLUNTEER MANAGEMENT SOFTWARE 1,235.00
62605 ROSE PEST SOLUTIONS PEST CONTROL SERVICES 6,240.00
65095 OFFICE DEPOT OFFICE SUPPLIES 58.15
2435 FOOD AND ENVIRONMENTAL HEALTH Total 12,183.25
2455 COMMUNITY HEALTH
62490 ETHS PARTNER REIMBURSEMENT 3,093.68
2455 COMMUNITY HEALTH Total 3,093.68
3010 REC. BUSINESS & FISCAL MGMT
65095 OFFICE DEPOT OFFICE SUPPLIES 58.23
3010 REC. BUSINESS & FISCAL MGMT Total 58.23
3020 REC GENERAL SUPPORT
65110 SAM'S CLUB DIRECT *SUPPLIES: FARMERS MARKET 165.23
3020 REC GENERAL SUPPORT Total 165.23
3025 PARK UTILITIES
64005 COMED UTILITIES COMED 3,262.81
64005 DYNEGY UTILITIES-DYNEGY 1,641.11
64015 NICOR UTILITIES NICOR 128.27
3025 PARK UTILITIES Total 5,032.19
3030 CROWN COMMUNITY CENTER
62505 D.I.M.E.DANCE INSTRUCTOR 820.00
62507 CLASSIC BOWL FIELD TRIP 902.00
64005 DYNEGY UTILITIES-DYNEGY 3,736.73
64015 NICOR UTILITIES NICOR 99.30
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 13.00
65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 19.74
65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 15.50
65050 HENRICHSEN FIRE & SAFETY EQUIPMENT RECHARGE 120.00
65050 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER MAINTENANCE 247.30
65050 BOTANY BAY CHEMICAL COMPANY COOLING TOWER MAINTENANCE 2,256.44
65070 EMPIRE COOLER SERVICE INC ICE MAKER RENTAL 100.00
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3030 CROWN COMMUNITY CENTER Total 8,856.51
3035 CHANDLER COMMUNITY CENTER
62505 E-TOWN TENNIS TENNIS PROGRAM - CHANDLER 6,854.30
62505 PLAY-WELL TEKNOLOGIES FACILITATE STEM BASED LEGO CAMPS 4,375.00
62506 NORTHWESTERN UNIVERSITY NU WORK STUDY CHANDLER 937.07
62507 NICKEL CITY SPORTS CAMP FIELD TRIP 468.00
62507 BICKER BROS, INC DBA NOVELTY GOLF SPORTS CAMP FIELD TRIP 901.00
64005 DYNEGY UTILITIES-DYNEGY 1,110.94
64015 NICOR UTILITIES NICOR 149.76
65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER - CHANDLER 103.80
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3035 CHANDLER COMMUNITY CENTER Total 15,426.37
3040 FLEETWOOD JOURDAIN COM CT
62225 STA-KLEEN INC.DUCT AND EQUIPMENT CLEANING FILTERS 41.00
62225 CINTAS CORPORATION #769 MONTHLY CLEANING FOR FLOOR MATS 205.60
62505 GREG WEGRZYNOWICZ SUMMER F.A.A.M. 2018 50.00
62505 JARONN WATKINS SUMMER F.A.A.M. 2018 50.00
62511 COREY BLESS PRODUCTION, LLC SUMMER CAMP BEACH PARTY 2018 300.00
62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC GUARD SERVICE 315.00
62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY GUARD 315.00
64005 DYNEGY UTILITIES-DYNEGY 1,713.83
64015 NICOR UTILITIES NICOR 185.82
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CATERING WEDNESDAY LUNCHES FOR SENIORS 477.30
65110 SAM'S CLUB DIRECT *SUPPLIES: PROGRAM 18.98
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3040 FLEETWOOD JOURDAIN COM CT Total 4,199.03
3045 FLEETWOOD/JOURDAIN THEATR
62505 SINGLETON, PHOENIX LIGHTING DESIGN 500.00
62505 WARDEN, ANDREW PIANO TUNING AND REPAIR 200.00
62505 REBECCA VENABLE TECH DIRECTOR/SET BUILDER/SOUND DESIGN 600.00
62505 BRIA WALKER CO-DIRECTOR/PROPERTY MASTER 400.00
62505 JESSICA SAWYER COSTUME DESIGNER 400.00
62505 ANDREA FITCH STAGE MANAGER SUMMER 800.00
62505 SHEA MESSINGER SCENE DESIGN/PAINTER 400.00
62505 CARRIE L. ABERNATHY CHOREOGRAPHER 400.00
62505 KARA ROSEBOROUGH HOUSE MANAGER/CO-CHOREOGRAPHER 700.00
62511 THOMAS, MARDRA PERFORMER/VOCAL COACH 1,083.00
62511 REGINALD THOMAS MUSICIAN 1,000.00
62511 ASIA JACKSON PERFORMER 400.00
62511 LUCY SMITH MUSICAL PERFORMER/BAND LEADER 800.00
62511 TUESDAI B. PERRY PERFORMER 400.00
357 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
62511 RENEE LOCKETT PERFORMER 400.00
62511 QIANA MCNARY PERFORMER 400.00
62511 ANITA T. BAKER MUSICAL DIRECTOR/MUSCIAN 1,000.00
62511 ROBIN E. BEAMAN PERFORMER 400.00
62511 FREDRICK HARRIS PERFORMER 400.00
62511 SOUTH BOULEVARD BAND CONCERT PERFORMERS 800.00
62511 DUPONT, DAVID J.MUSICAL INSTRUCTOR 50.00
62511 ROSENBERG, MARLENE MUSICAL PERFORMER/BANDLEADER 1,000.00
62511 EXTREME REACH, INC.*MARDRA THOMAS -FJT'S CROWN PERFORMANCES 1,638.35
65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS TIM RHOZE 39.00
3045 FLEETWOOD/JOURDAIN THEATR Total 14,210.35
3055 LEVY CENTER SENIOR SERVICES
62210 ALLEGRA PRINT & IMAGING PRINTING FOR TAXI COUPONS 469.00
62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT REPAIRS 145.00
62245 WARDEN, ANDREW PIANO TUNING 110.00
62360 SAM'S CLUB DIRECT *MEMBERSHIP DUES- T. CATER 15.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 110.12
62505 SHARON ROSMAN LIFE CAFE DISCUSSION GROUP 250.00
62509 ELEVATOR INSPECTION SERVICE RE-INSPECTION WHEEL CHAIR LIFT 13.00
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 36.95
62511 COMCAST CABLE COMMUNICATION CHARGES JUNE 326.50
62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 730.00
64005 DYNEGY UTILITIES-DYNEGY 6,095.69
64015 NICOR UTILITIES NICOR 259.32
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CONGREGATE MEAL LEVY 2,521.03
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 354.60
65050 SAM'S CLUB DIRECT *SUPPLIES: PROGRAM 176.25
65050 SUPERIOR INDUSTRIAL SUPPLY VACUUM FILTERS 47.18
65050 CHEMSEARCH DRAIN CLEANER FOR KITCHEN 273.40
65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS TIM CARTER 39.00
65095 OFFICE DEPOT OFFICE SUPPLIES 141.67
65110 NILFISK-ADVANCE, INC.MAINTENANCE FOR CLARKE MACHINE 1,366.28
3055 LEVY CENTER SENIOR SERVICES Total 13,479.99
3080 BEACHES
62490 VISUAL FITNESS INSTITUTE LIFEGUARD VISION SCREENING 362.50
62495 ANDERSON PEST CONTROL PEST CONTROL 42.35
64005 DYNEGY UTILITIES-DYNEGY 140.49
65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 1,611.96
65095 OFFICE DEPOT OFFICE SUPPLIES 70.27
3080 BEACHES Total 2,227.57
3095 CROWN ICE RINK
62245 CITY LIGHTING PRODUCTS LIGHTING SUPPLY 48.82
62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 37.67
62245 JORSON & CARLSON ICE SCRAPER SHARPENED 35.01
62245 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR MAINTENANCE 4,260.97
62490 LAUNDRY WORLD CHILD CARE LAUNDRY 96.25
62490 CANDICE L. BROWN GUEST FIGURE SKATING JUDGE 200.00
62505 GARY KANTOR MAGIC INSTRUCTOR 140.00
64005 DYNEGY UTILITIES-DYNEGY 11,210.18
64015 NICOR UTILITIES NICOR 297.88
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 477.43
65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 59.22
65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 46.50
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3095 CROWN ICE RINK Total 17,436.43
3100 SPORTS LEAGUES
62495 ANDERSON PEST CONTROL PEST CONTROLS 104.89
62495 ANDERSON PEST CONTROL PEST CONTROLS 53.50
65110 VAN'S ENTERPRISES LTD SUPPLIES 278.00
3100 SPORTS LEAGUES Total 436.39
3105 AQUATIC CAMP
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3105 AQUATIC CAMP Total 526.50
3130 SPECIAL RECREATION
62295 RYAN DOLLINS TRAVEL EXPENSE 152.60
65025 SAM'S CLUB DIRECT *SUPPLIES: PROGRAM 133.38
65025 SAM'S CLUB DIRECT *SUPPLIES: SUMMER CAMP 454.22
65110 SAM'S CLUB DIRECT *SUPPLIES: PROGRAM 16.94
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3130 SPECIAL RECREATION Total 1,283.64
3215 YOUTH ENGAGEMENT DIVISION
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS-MORAGNE 39.00
62490 THE ADDIE WYATT CENTER FOR NONVIOLENCE KINGIAN NONVIOLENCE SUMMER INSTITUTE 7,975.00
62490 JAZANIQUE HOLDEN *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 400.00
62490 YASMINE SIMMS *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 400.00
62490 JAIDEN FRANCIS *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 400.00
62490 JUSTIN BOWEN *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 400.00
3215 YOUTH ENGAGEMENT DIVISION Total 9,614.00
3225 GIBBS-MORRISON CULTURAL CENTER
62495 ANDERSON PEST CONTROL PEST CONTROL SERVICE 62.97
62509 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER CERTIFICATION 83.03
62509 MOTHER-DAUGHTER TRIBAL: ATS BELLY DANCE CLASS INSTRUCTOR 108.00
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 97.42
62509 ANDRE L LEE CLASS INSTRUCTOR 240.00
3225 GIBBS-MORRISON CULTURAL CENTER Total 591.42
3605 ECOLOGY CENTER
62520 COLLECTIVE RESOURCE INC.TOTE PICK UP 24.00
64005 DYNEGY UTILITIES-DYNEGY 453.80
64015 NICOR UTILITIES NICOR 34.99
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES - ECOLOGY 406.23
65095 OFFICE DEPOT OFFICE SUPPLIES 114.15
3605 ECOLOGY CENTER Total 1,033.17
3610 ECO-QUEST DAY CAMP
65110 COLLECTIVE RESOURCE INC.COMPOSTING AT SUMMER CAMPS 792.00
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3610 ECO-QUEST DAY CAMP Total 1,318.50
458 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
3710 NOYES CULTURAL ARTS CENTER
64005 DYNEGY UTILITIES-DYNEGY 1,807.56
64015 NICOR UTILITIES NICOR 189.26
3710 NOYES CULTURAL ARTS CENTER Total 1,996.82
3720 CULTURAL ARTS PROGRAMS
62205 EVANSTON ROUNDTABLE LLC CROWN JOB FAIR AND WORLD ARTS FESTIVAL ADS 758.00
62210 ALLEGRA PRINT & IMAGING FEATHER FLAGS/COROPLAST SIGNS WAMF 3,026.00
62210 ALLEGRA PRINT & IMAGING PERFORMANCE SCHEDULE CARDS WAMF 398.00
62215 LEV LADZYGA WAMF PHOTOGRAPHER 300.00
62505 KARIN MCKIE RENAISSANCE CAMP WORKSHOP 600.00
62506 NORTHWESTERN UNIVERSITY WORK-STUDY PROGRAM 327.00
62511 SHERRY, RICHARD COMMUNITY PICNIC PERFORMER 1,000.00
62511 AUSTIN REED FLYGT STARLIGHT/STREETS ALIVE PERFORMANCES 300.00
62511 ASIAN IMPROV ARTS MIDWEST STARLIGHT/STREETS ALIVE PERFORMANCES 300.00
62511 NAHUI OLLIN STARLIGHT/STREETS ALIVE PERFORMANCES 300.00
62515 MOBILE MINI, INC.POD WAMF 555.97
62515 SERVICE SANITATION INC PORTABLE TOILETS FOR SPECIAL EVENTS 1,181.00
62515 BRAUN EVENTS, INC SPIDER BOXES WAMF 1,020.00
62515 RECORD A HIT DEPOSIT INFLATABLES ZOMBIE 750.00
65020 EVANSTON IMPRINTABLES TSHIRTS WAMF 762.90
65025 SAM'S CLUB DIRECT *SUPPLIES: SNACKS 59.16
65110 SAM'S CLUB DIRECT *SUPPLIES: ART CAMP 125.49
65110 SAM'S CLUB DIRECT *SUPPLIES: RECREATION PROGRAM 61.78
65110 CAMPDOC.COM ELECTRONIC HEALTH FORM SYSTEM FOR CAMP PARTICIPANTS 526.50
3720 CULTURAL ARTS PROGRAMS Total 12,351.80
3806 CIVIC CENTER SERVICES
64015 NICOR UTILITIES NICOR 349.01
3806 CIVIC CENTER SERVICES Total 349.01
4105 PUBLIC WORKS AGENCY ADMIN
65020 SILK SCREEN EXPRESS, INC.2018 AFSCME UNIFORM PURCHASE 1,387.50
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE - FORESTRY 63.95
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE - STREETS 57.42
4105 PUBLIC WORKS AGENCY ADMIN Total 1,508.87
4300 ENVIRONMENTAL SERVICES
62295 ILLINOIS DEPARTMENT OF AGRICULTURE *PEST CONTROL LICENSE FEE 300.00
4300 ENVIRONMENTAL SERVICES Total 300.00
4320 FORESTRY
61060 NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY 4/1/18 TO 6/30/18 127.50
62185 WENDY POLLOCK NORTH SHORE CHANNEL HABITAT PROJECT - CHI-CAL GRANT 1,875.00
62385 NELS J. JOHNSON TREE EXPERTS, INC.TREE REMOVAL 1207 DOBSON 675.00
65005 DES PLAINES MATERIAL & SUPPLY LLC TOPSOIL 264.00
65005 DES PLAINES MATERIAL & SUPPLY LLC TOPSOIL 984.00
65085 RUSSO POWER EQUIPMENT FORESTRY MINOR EQUIPMENT 169.99
65085 RUSSO POWER EQUIPMENT SAW CHAIN FORESTRY 480.00
65090 RUSSO POWER EQUIPMENT FORESTRY SAFETY EQUIPMENT 30.00
4320 FORESTRY Total 4,605.49
4330 GREENWAYS
62195 NATURE'S PERSPECTIVE LANDSCAPING LANDSCAPING SERVICE FOR CORNER PLANTINGS/CUL-DE-SACS EVAN PLAZA 2,008.50
62199 CONSERV FS WOOD SNOW FENCE 359.55
62199 NATIONAL AWARDS & FINE GIFTS MEMORIAL TREE PLAQUES 88.00
65005 LURVEY LANDSCAPE SUPPLY CHURCH & DODGE 24.25
65005 LURVEY LANDSCAPE SUPPLY LAKE & DODGE 13.25
65005 LURVEY LANDSCAPE SUPPLY LEVY CENTER 77.29
65005 LURVEY LANDSCAPE SUPPLY PHIBRICK PARK 407.70
65005 LURVEY LANDSCAPE SUPPLY PLANT PURCHASE 296.44
65005 GOODMARK NURSERIES, LLC TREE PURCHASE - SPRUCE 165.00
65085 RUSSO POWER EQUIPMENT GREENWAYS MINOR TOOLS 57.96
65085 RUSSO POWER EQUIPMENT SHARPENING STONE GREENWAYS 18.99
4330 GREENWAYS Total 3,516.93
4400 CAPITAL PLANNING & ENGINEERING
65095 OFFICE DEPOT OFFICE SUPPLIES 51.47
4400 CAPITAL PLANNING & ENGINEERING Total 51.47
4500 INFRASTRUCTURE MAINTENANCE
62295 ILLINOIS DEPARTMENT OF AGRICULTURE *PEST CONTROL LICENSE FEE 45.00
4500 INFRASTRUCTURE MAINTENANCE Total 45.00
4510 STREET MAINTENANCE
65055 BUILDERS ASPHALT, LLC 2018 HOT MIX ASPHALT PURCHASE 4,321.74
4510 STREET MAINTENANCE Total 4,321.74
4520 TRAF. SIG.& ST LIGHT MAINT
64006 COMED UTILITIES COMED 16,694.67
64007 COMED UTILITIES COMED 7,403.91
64008 COMED UTILITIES COMED 385.48
64008 DYNEGY UTILITIES-DYNEGY 44.67
65070 MOBO TREX FIELD TECH SERVICE VARIOUS INTERSECTIONS 1,090.50
65070 MOBO TREX SOLE SOURCE TRAFFIC SIGNAL HARDWARE 3,670.00
65070 MOBO TREX TECH SERVICE LAKE AND RIDGE 1,187.50
65085 JT INDUSTRIES WASHERS 190.98
4520 TRAF. SIG.& ST LIGHT MAINT Total 30,667.71
5300 ECON. DEVELOPMENT
65522 CENTRAL STREET BUSINESS ASSOCIATION GREAT MERCHANT GRANT ADVERTISING REIMBURSEMENT 3,109.35
65522 HILL ARTS DISTRICT GREAT MERCHANT GRANT PAYMENT 5,298.25
65522 LIBERTY FLAG & BANNER FLAGS, FLAG POLES, BANNERS 3,996.00
65522 HERRERA LANDSCAPE SNOW REMOVAL, INC 2018 PLANTERS FOR BUSINESS DISTRICTS 3,507.62
65522 SOTERIOS FRENTZAS STOREFRONT GRANT PAYMENT 500.00
5300 ECON. DEVELOPMENT Total 16,411.22
100 GENERAL FUND Total 549,566.07
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 443.60
4605 GENERAL ASSISTANCE ADMIN Total 443.60
175 GENERAL ASSISTANCE FUND Total 443.60
559 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH CRISIS WORKER AUG 2018 6,111.08
117010 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SOCIAL WORKER AUG 2018 5,833.34
67006 FRIENDSHIP BAPTIST CHURCH OF EVANSTON WEST END MARKET 1,661.50
4651 HEALTH & HUMAN SERVICES Total 13,605.92
176 HEALTH AND HUMAN SERVICES Total 13,605.92
195 NEIGHBORHOOD STABILIZATION FUND
5047 2122 DARROW
62489 BRIN NSP LLC CARRYING COSTS FOR NSP2 LAND BANKED PROPERTIES 1,384.92
5047 2122 DARROW Total 1,384.92
5087 2113 DEWEY
62489 BRIN NSP LLC CARRYING COSTS FOR NSP2 LAND BANKED PROPERTIES 750.14
5087 2113 DEWEY Total 750.14
195 NEIGHBORHOOD STABILIZATION FUND Total 2,135.06
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
65085 COMMUNICATIONS DIRECT MOBILE RADIOS 1,662.00
5150 EMERGENCY TELEPHONE SYSTM Total 1,662.00
205 EMERGENCY TELEPHONE (E911) FUND Total 1,662.00
220 CDBG LOAN FUND
5280 CD LOAN
65535 VALUE REMODELING INC HOUSING REHAB - 2309 FOSTER FINAL PAYMENT 5,000.00
5280 CD LOAN Total 5,000.00
220 CDBG LOAN FUND Total 5,000.00
240 HOME FUND
5430 HOME FUND
65535 CONNECTIONS FOR THE HOMELESS TENANT-BASED RENTAL ASSISTANCE 65,351.19
5430 HOME FUND Total 65,351.19
240 HOME FUND Total 65,351.19
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
62490 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.LEGAL SERVICES PROPERTY ACQUISITION AND ROBERT CROWN 2,536.20
63095 GOSS & ASSOCIATES, INC.HANDYMAN PROGRAM 3,042.12
5465 AFFORDABLE HOUSING Total 5,578.32
250 AFFORDABLE HOUSING FUND Total 5,578.32
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 ANNUAL TIF REPORT FILING 493.75
64015 NICOR UTILITIES NICOR 19.41
65509 JUST BUILDERS INC.*HIP CIRCLE EMPOWERMENT 15,000.00
65509 JUST BUILDERS INC.*HIP CIRCLE EMPOWERMENT 2ND INSTALLMENT 15,000.00
65509 ANTHONY SULLENTRUP *PERMIT APPLICATION FEE- 727 HOWARD 200.00
5860 HOWARD RIDGE TIF Total 30,713.16
330 HOWARD-RIDGE TIF FUND Total 30,713.16
335 WEST EVANSTON TIF FUND
5870 WEST EVANSTON TIF
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 ANNUAL TIF REPORT FILING 493.75
5870 WEST EVANSTON TIF Total 493.75
335 WEST EVANSTON TIF FUND Total 493.75
340 DEMPSTER-DODGE TIF FUND
5875 DEMPSTER-DODGE TIF ADMIN ACCT
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 ANNUAL TIF REPORT FILING 493.75
5875 DEMPSTER-DODGE TIF ADMIN ACCT Total 493.75
340 DEMPSTER-DODGE TIF FUND Total 493.75
345 CHICAGO-MAIN TIF
3400 CHICAGO-MAIN TIF LETTER OF CREDIT
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 ANNUAL TIF REPORT FILING 493.75
3400 CHICAGO-MAIN TIF LETTER OF CREDIT Total 493.75
345 CHICAGO-MAIN TIF Total 493.75
415 CAPITAL IMPROVEMENTS FUND
4116 2016 BOND PROJECTS
516002 62145 SMITHGROUPJJR, INC.CHURCH STREET HARBOR RENOVATIONS - PHASE 2 1,161.25
418025 65515 TRAFFIC CONTROL CORPORATION SOLE SOURCE SPEED DISPLAY RADAR SIGNS 9,900.00
4116 2016 BOND PROJECTS Total 11,061.25
4117 2017 GO BOND ISSUANCE
117004 62145 NATIONAL AWARDS & FINE GIFTS PLAQUES FOR HIRSHFIELD DONATIONS 534.00
117004 65515 AMERICAN GRADING, INC.SCULPTURE INSTALLATION AT ERGB INTERSECTION 18,975.00
417002 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.HOWARD ST CORRIDOR IMPROVEMENT PROJECT ENGINEERING SRV 10,489.88
4117 2017 GO BOND ISSUANCE Total 29,998.88
4118 2018 GO BOND CAPITAL
418005 62145 IMS INFRASTRUCTURE MANAGEMENT SERVICES COMPREHENSIVE PAVEMENT CONDITION EVALUATION 17,500.00
616007 65515 CENTRAL LAKES CONSTRUCTION CO. INC.FLEETWOOD JOURDAIN CENTER HVAC & ELECTRICAL IMPRVS 28,953.00
418024 65515 ELCAST LIGHTING SOLE SOURCE PURCHASE STREET LIGHT FIXTURES 36,473.00
617002 65515 AMBER MECHANICAL CONTRACTORS, INC.CHANDLER-NEWBERGER ELECTRICAL & HVAC 18,940.99
660 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
418001 65515 BOLDER CONTRACTORS 2018 WATER MAIN /STREET RESURFACING PROJECT 76,584.11
518001 65515 MORTON GROVE-NILES WATER COMMISSION RESOLUTION 9-R-18 - REIMBURSEMENT DEMO OF 2525 CHURCH 216,483.00
4118 2018 GO BOND CAPITAL Total 394,934.10
4218 NON-BOND CAPITAL, 2018
418002 62145 INTERRA, INC.MATERIAL TETSING TASK ORDER #5 3,075.00
418002 65515 J.A. JOHNSON PAVING CO MFT STREET RESURFACING PROJECT 316,904.97
617016 65515 STRUCTURES CONSTRUCTION LLC HOWARD ST THEATRE CONSTRUCTION CONTRACT 223,474.50
4218 NON-BOND CAPITAL, 2018 Total 543,454.47
415 CAPITAL IMPROVEMENTS FUND Total 979,448.70
416 CROWN CONSTRUCTION FUND
4160 CROWN CONSTRUCTION PROJECT
616017 62205 EVANSTON ROUNDTABLE LLC CROWN JOB FAIR AND WORLD ARTS FESTIVAL ADS 690.00
616017 62272 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.LEGAL SERVICES PROPERTY ACQUISITION AND ROBERT CROWN 292.50
4160 CROWN CONSTRUCTION PROJECT Total 982.50
416 CROWN CONSTRUCTION FUND Total 982.50
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53405 GEORGE PONTIKES LOT 8 REFUND 96.00
53445 JESSICA LIEBERMAN LOT 32 REFUND 96.00
62603 MOTIVATE INTERNATIONAL, INC.PARKING SERVICES - DIVVY OPERATION - ONGOING FEES 13,269.49
7005 PARKING SYSTEM MGT Total 13,461.49
7015 PARKING LOTS & METERS
62375 CTA/AB MONTLY LOT RENT 19 - BENSON TO UNIVERSITY PLACE 990.00
62375 UNION PACIFIC RAILROAD COMPANY 2018 ANNUAL LEASE PAYMENT 11,458.50
65070 3C PAYMENT (USA) CORP CREDIT AND DEBIT CARD TRANSACTION FEES JUNE 2018 1,276.20
7015 PARKING LOTS & METERS Total 13,724.70
7025 CHURCH STREET GARAGE
62400 SP PLUS PARKING OPERATING EXPENSES AND MANAGEMENT FEE DECEMBER 2015 27,476.04
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 23,967.03
62509 AUTOMATED PARKING TECHNOLOGIES PARKING LOT MANAGEMENT ALL GARAGES 251.00
62509 AUTOMATED PARKING TECHNOLOGIES PARKING LOT MANAGEMENT-CHURCH GARAGE 4,152.58
62509 LIONHEART CRITICAL POWER SPECIALISTS, INC REPAIR - BACK UP POWER GENERATOR (CHURCH)3,637.06
64005 DYNEGY UTILITIES-DYNEGY 2,630.89
64505 CALL ONE COMMUNICATION CHARGES 427.81
7025 CHURCH STREET GARAGE Total 62,542.41
7036 2008B BOND SHERMAN GARAGE
62400 SP PLUS PARKING OPERATING EXPENSES AND MANAGEMENT FEE DECEMBER 2015 59,011.59
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 55,502.59
62509 AUTOMATED PARKING TECHNOLOGIES PARKING LOT MANAGEMENT ALL GARAGES - APRIL 2018 SERVICE 1,229.00
62509 AUTOMATED PARKING TECHNOLOGIES PARKING LOT MANAGEMENT-SHERMAN GARAGE 636.52
62660 MB EVANSTON SHERMAN, L.L.C.MARCH 2018 JANITORIAL CLEANING SHERMAN PLAZA 7,016.41
62660 MB EVANSTON SHERMAN, L.L.C.APRIL 2018 JANITORIAL CLEANING SHERMAN PLAZA 7,016.41
62660 MB EVANSTON SHERMAN, L.L.C.MAY 2018 JANITORIAL CLEANING SHERMAN PLAZA 7,016.41
62660 MB EVANSTON SHERMAN, L.L.C.JUNE 2018 JANITORIAL CLEANING SHERMAN PLAZA 7,016.41
64005 DYNEGY UTILITIES-DYNEGY 5,887.49
64505 AT & T COMMUNICATION CHARGES 311.22
64505 CALL ONE COMMUNICATION CHARGES 529.41
7036 2008B BOND SHERMAN GARAGE Total 151,173.46
7037 MAPLE GARAGE
62400 SP PLUS PARKING OPERATING EXPENSES AND MANAGEMENT FEE DECEMBER 2015 50,181.63
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 46,672.63
62509 AUTOMATED PARKING TECHNOLOGIES PARKING LOT MANAGEMENT ALL GARAGES 1,513.50
62509 AUTOMATED PARKING TECHNOLOGIES PARKING LOT MANAGEMENT-MAPLE GARAGE 1,674.02
62509 LIONHEART CRITICAL POWER SPECIALISTS, INC REPAIR - BACK UP POWER GENERATOR (MAPLE)3,555.00
64005 DYNEGY UTILITIES-DYNEGY 5,515.02
64505 CALL ONE COMMUNICATION CHARGES 1,033.15
7037 MAPLE GARAGE Total 110,144.95
505 PARKING SYSTEM FUND Total 351,047.01
510 WATER FUND
510 WATER SUPPORT FUND
22700 CHRYSALIS INVESTMENTS, INC WATER REFUND 43.03
22700 SHERWIN WILLIAMS F906 WATER REFUND 27.13
22700 SUBHASH MALHORTRA WATER REFUND 130.99
22700 SARAH COWARD WATER REFUND 99.71
22700 NUHA NAKIB WATER REFUND 98.68
22700 MAY CHANNEY C/O WAYNE GUROWSKY WATER REFUND 75.29
22700 W RONALD SIMS WATER REFUND 63.03
22700 KIM MCGUIRE WATER REFUND 118.20
22700 P CONNELL WATER REFUND 63.03
22700 PETER RANDLEV WATER REFUND 62.74
22700 LAURA MCARDLE WATER REFUND 224.64
22700 ROBERT BROWN WATER REFUND 142.72
22700 JOHN ROMPON & MARION CASEY WATER REFUND 87.55
22700 DANIEL KUHN WATER REFUND 135.08
22700 STEVE SMITH WATER REFUND 155.50
22700 GERRIT R DANGREMOND WATER REFUND 89.56
22700 R GRANT JR WATER REFUND 63.03
510 WATER SUPPORT FUND Total 1,679.91
4200 WATER PRODUCTION
56145 DELTA DEMOLITION, INC.FIRE HYDRANT DEPOSIT REFUND 300.00
62180 CAROLLO ENGINEERS, INC WEST FILTER PLANT STUDY 23,777.17
62315 FEDERAL EXPRESS CORP.SHIPPING 68.94
64505 CALL ONE COMMUNICATION CHARGES 272.64
4200 WATER PRODUCTION Total 24,418.75
4208 WATER BILLING
64540 VERIZON WIRELESS METER LAPTOPS 114.03
4208 WATER BILLING Total 114.03
4210 PUMPING
64005 DYNEGY UTILITIES-DYNEGY 76,892.62
64015 NICOR UTILITIES NICOR 667.87
4210 PUMPING Total 77,560.49
761 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
4220 FILTRATION
62420 METROPOLITAN WATER RECLAIMATION DISTRICT ESTIMATED ANNUAL USER CHARGE FOR SLUDGE DISPOSAL 21,621.13
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING-ROUTINE COMPLIANCE 675.00
65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUOROSILICIC ACID (PER SPEC)2,672.00
65015 ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)9,775.73
4220 FILTRATION Total 34,743.86
4225 WATER OTHER OPERATIONS
62185 KARRA BARNES CMMS SPECIALIST CONTRACT SALARY 2018 7,500.00
62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 2,500.00
62340 WATER RESOURCES NEPTUNE API ANNUAL MAINTENANCE FEE 9/1/18-8/31/19 1,000.00
62340 WATER RESOURCES WATERSMART ANNUAL PROGRAM FEE YEAR 2 OF 3 8,800.00
717008 62340 DATA TRANSFER SOLUTIONS, LLC CMMS VUEWORKS YEAR 2 4,477.50
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 914.76
4225 WATER OTHER OPERATIONS Total 25,192.26
4230 WATER CAPITAL OUTLAY
65702 TRACY HANNAN *LEAD ABATEMENT LOAN 4,015.00
4230 WATER CAPITAL OUTLAY Total 4,015.00
4540 DISTRIBUTION MAINTENANCE
62210 ALLEGRA PRINT & IMAGING RPZ 1ST NOTICE CARDS 99.00
62275 ALLEGRA PRINT & IMAGING RPZ 1ST NOTICE CARDS 55.84
65051 OZINGA CHICAGO RMC, INC.2018 CONCRETE PURCHASE 2,160.00
65055 G & L CONTRACTORS, INC 2018 GRANULAR MATERIALS 6,807.24
4540 DISTRIBUTION MAINTENANCE Total 9,122.08
510 WATER FUND Total 176,846.38
513 WATER DEPR IMPRV &EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
717006 62145 STANLEY CONSULTANTS INC.SOUTH STANDPIPE PUMP STATION MCC & BLDG IMPRVS 1,524.75
733107 62145 CDM SMITH, INC.TREATED WATER STORAGE ENGINEERING 57,077.30
418001 62145 INTERRA, INC.MATERIAL TESTING TASK ORDER 2 AND 3 2,565.00
418001 62145 INTERRA, INC.MATERIAL TETSING TASK ORDER #5 4,645.00
415450 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD- CHICAGO AVE PROJECT FUNDING LOCAL SHARE PORTION 1,011,887.06
733094 65515 THIENEMAN CONSTRUCTION, INC.WATER TREATMENT PLANT RELIABILITY IMPROVEMENTS 5,468.56
418001 65515 BOLDER CONTRACTORS 2018 WATER MAIN /STREET RESURFACING PROJECT 528,359.63
415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 29,305.15
7330 WATER FUND DEP, IMP, EXT Total 1,640,832.45
513 WATER DEPR IMPRV &EXTENSION FUND Total 1,640,832.45
515 SEWER FUND
4530 SEWER MAINTENANCE
62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 2,500.00
62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 4,263.60
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 914.77
4530 SEWER MAINTENANCE Total 7,678.37
4535 SEWER IMPROVEMENTS
417012 65515 INSITUFORM TECHNOLOGIES LARGE DIAMETER SEWER REHAB-MULFORD ST PART 2 364,076.00
4535 SEWER IMPROVEMENTS Total 364,076.00
515 SEWER FUND Total 371,754.37
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
62405 SOLID WASTE AGENCY NORTHERN COOK FY 2018 SWANCC DISPOSAL FEES 61,180.82
62415 SHRED ALL TRANSFER TIRE RECYCLING 319.03
62415 COLLECTIVE RESOURCE INC.FY 2018 PLASTIC FLIM COLLECTION 173.00
62415 ULINE GAYLORD CARGO BOXES FOR PLASTIC FILM RECYCLING COLLECTION 1,089.30
65085 SAM'S CLUB DIRECT *SUPPLIES: RECYCLING EVENT 61.40
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 62,823.55
520 SOLID WASTE FUND Total 62,823.55
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64505 CALL ONE COMMUNICATION CHARGES 893.99
65095 OFFICE DEPOT OFFICE SUPPLIES FLEET 2018 88.03
7705 GENERAL SUPPORT Total 982.02
7710 MAJOR MAINTENANCE
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 264.20
62355 CINTAS CORPORATION #2 WEEKLY UNIFORM SERVICE 203.63
65035 GAS DEPOT INC.6,998 GALLONS DIESEL FUEL 17,530.97
65035 GAS DEPOT INC.8,000 GALLONS UNLEADED 19,362.64
65035 CHICAGO PARTS & SOUND, LLC MOTORCRAFT 5W40 SYN OIL DRUMS 3,038.38
65060 1ST AYD CORPORATION CHEMICALS FOR SHOP 792.15
65060 R.A. ADAMS ENTERPRISES INC,#590 RAMP SPRING 128.02
65060 R.A. ADAMS ENTERPRISES INC,#634 REFURBISH DUMP BOX 3,151.40
65060 ATLAS BOBCAT, INC.FAN ASSEMBLY 281.65
65060 ATLAS BOBCAT, INC.FILTER ELEMENT 139.14
65060 BUCK BROTHERS, INC.#555 SHIFTER & FUEL GAUGE REPAIRS 4,550.41
65060 EQUIPMENT DEPOT OF ILLINOIS #944 OIL FILTER & STEER AXLES 254.42
65060 CINTAS #22 UNIFORM 203.63
65060 CINTAS #23 UNIFORMS 203.63
65060 CUMBERLAND SERVICENTER #718 TURBO REPLACED 5,751.65
65060 CUMBERLAND SERVICENTER #722 RADIATOR REPLACEMENT & REPAIRS 5,048.16
65060 CUMBERLAND SERVICENTER FILTER CABIN 269.60
65060 CUMBERLAND SERVICENTER LATCH BATTERY COVER 58.50
65060 CUMBERLAND SERVICENTER RECONNECT DASH HARNESS 110.25
65060 DUXLER TIRE & CAR CENTER #610 TIRE BALANCE 60.00
65060 GROVER WELDING COMPANY #718 INSTALL BODY GASKET 731.23
65060 HAVEY COMMUNICATIONS INC.#262 ADDITION EMERGENCY LIGHTING 679.00
65060 HAVEY COMMUNICATIONS INC.#347 UPFIT NEW EFD VEHICLE 4,404.80
65060 HAVEY COMMUNICATIONS INC.#350 IGNITION OVERRIDE SYSTEM 8,739.70
65060 HAVEY COMMUNICATIONS INC.#50 UPFIT NEW VEHICLE 2,368.30
65060 HAVEY COMMUNICATIONS INC.#57 UPFIT NEW VEHICLE 5,098.10
65060 HAVEY COMMUNICATIONS INC.#68 UPFIT NEW VEHICLE 5,170.60
65060 HAVEY COMMUNICATIONS INC.6 SPOT LIGHT BULBS 156.00
65060 HAVEY COMMUNICATIONS INC.LIGHT STICK 679.00
65060 HAVEY COMMUNICATIONS INC.SIGINAL SL6 LIGHT STICK 103.20
65060 LEACH ENTERPRISES, INC.#567 DRUM REPAIR 79.50
862 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
65060 LEACH ENTERPRISES, INC.2" FEM VENTED NON-LKNG CAP 110.81
65060 LEACH ENTERPRISES, INC.325R LOW AIR 47.10
65060 LEACH ENTERPRISES, INC.D-2 AIR GOVEROR 19.42
65060 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY FORD MOTOR COMPANY PRESENTATION AND BREAKFAST 120.00
65060 NORTH SHORE TOWING #555 TOW TO BUCK BROS 875.00
65060 NORTH SHORE TOWING #661 TOW & HOOK HEAVY DUTY 225.00
65060 NORTH SHORE TOWING M4 TOW TO WOODSTOCK HARLEY 350.00
65060 NORTH SHORE TOWING TOW #555 TO BUCK BROS 697.50
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.#814 TOOL BOX INSTALLMENT 135.00
65060 RUSSO POWER EQUIPMENT #617 CLAMP 83.10
65060 SPRING ALIGN #589 SPRINGS REPLACED 1,836.29
65060 STANDARD EQUIPMENT COMPANY #661 REAR LATCH 45.02
65060 STANDARD EQUIPMENT COMPANY #668 HOPPER REPAIRS 7,802.72
65060 STANDARD EQUIPMENT COMPANY #668 SWEEPER ANNUAL INSPECTION AND REPAIRS 17,699.81
65060 STANDARD EQUIPMENT COMPANY #954 TRANSMITTER 1,135.64
65060 STANDARD EQUIPMENT COMPANY #956 BOOM REPAIRS 7,888.94
65060 UNITED PARCEL SERVICE SHIPPING 18.13
65060 VERMEER MIDWEST #567 BRAKE PARTS 795.32
65060 ZARNOTH BRUSH WORKS, INC.BULK BOX SIDE BROOM 1,920.00
65060 WEST SIDE EXCHANGE #550 TRANSMISSION REPLACEMENT 15,895.79
65060 WEST SIDE EXCHANGE #609 CLAM BUCKET CYLINDER 1,949.79
65060 BURRIS EQUIPMENT CO.#617 D/S DOOR ASSY 1,566.80
65060 BURRIS EQUIPMENT CO.CYLINDER 939.09
65060 GEIB INDUSTRIES, INC.HYDRAULIC HOSE 927.70
65060 TEREX UTILITIES, INC.#163 ANNUAL INSPECTION & REPAIRS 3,090.92
65060 TEREX UTILITIES, INC.#165 ANNUAL INSPECTION & REPAIRS 6,387.70
65060 TEREX UTILITIES, INC.TRUCK #159 ANNUAL INSPECTION & REPAIRS 6,274.91
65060 INTERSTATE POWER SYSTEMS, INC.#323 RADIATOR REPAIR 535.77
65060 INTERSTATE POWER SYSTEMS, INC.#324 ENGINE REPAIRS 4,616.08
65060 INTERSTATE POWER SYSTEMS, INC.#736 REPLACED TRANSMISSON 6,073.27
65060 INTERSTATE POWER SYSTEMS, INC.CAP 17.90
65060 INTERSTATE POWER SYSTEMS, INC.FILTERS 166.60
65060 INTERSTATE POWER SYSTEMS, INC.FUEL WATER SEPARATOR 166.60
65060 INTERSTATE POWER SYSTEMS, INC.SENSOR 55.69
65060 HERITAGE CRYSTAL CLEAN BULK ANTIFREZE 792.90
65060 FUTURE ENVIRONMENTAL, INC.USED OIL DRY PICK UP 150.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.#321 ANNUAL PUMP TEST & REPAIRS 955.04
65060 GLOBAL EMERGENCY PRODUCTS, INC.#325R VALVE PROTECT 176.18
65060 GLOBAL EMERGENCY PRODUCTS, INC.AC REPAIRS 1,394.85
65060 GLOBAL EMERGENCY PRODUCTS, INC.AIR GAUGE 166.15
65060 GLOBAL EMERGENCY PRODUCTS, INC.NYLON HOSE CLAMPS 22.05
65060 GLOBAL EMERGENCY PRODUCTS, INC.VALVE SHUTOFF HEATER 79.17
65060 MARTIN IMPLEMENT SALES, INC.TRACTOR RENTAL 1,005.00
65060 AMERICAN GASES CORP.WELDING PARTS, TIPS, CORDS 196.91
65060 CINTAS CORPORATION #769 SAFETY MAT 528.40
65060 ADVANCE AUTO PARTS FUEL ELEMENT 32.20
65060 LAKESIDE INTERNATIONAL, LLC #317 ENGINE REPAIRS 1,593.98
65060 MID-TOWN PETROLEUM 172 GAL D.E.F 281.48
65060 REINDERS, INC.#533 COMPRESSOR 880.19
65060 REINDERS, INC.#533 MOWER PARTS 268.82
65060 GOLF MILL FORD #43 LOWER CONTROL ARM 126.71
65060 GOLF MILL FORD #529 HOSE 972.54
65060 GOLF MILL FORD #56 KEY FAB + KEY 92.35
65060 GOLF MILL FORD #56 WIRING REPAIR 334.40
65060 GOLF MILL FORD #567 FUEL FILTER HOUSING 610.75
65060 GOLF MILL FORD #569 ADAPTOR 251.24
65060 GOLF MILL FORD #569 BEET 101.40
65060 GOLF MILL FORD #569 RADIATOR 344.10
65060 GOLF MILL FORD #569 TUBE 74.30
65060 GOLF MILL FORD #569 WATER PUMP 238.25
65060 GOLF MILL FORD #571 CLAMP 47.34
65060 GOLF MILL FORD #571 MOTOR 48.40
65060 GOLF MILL FORD #626 EXH. SENSOR 202.65
65060 GOLF MILL FORD #637 MULTI-FUNCTION SWTCH 31.87
65060 GOLF MILL FORD #733 EMISSION REPAIRS 2,219.27
65060 GOLF MILL FORD #906 ENG REPAIR 480.00
65060 GOLF MILL FORD #914 BOOSTER 450.99
65060 GOLF MILL FORD BRAKE PADS 50.88
65060 GOLF MILL FORD CREDIT -681.72
65060 GOLF MILL FORD FORD OEM PARTS 187.58
65060 GOLF MILL FORD HOSE 37.59
65060 GOLF MILL FORD MOTOR 248.19
65060 GOLF MILL FORD PIPE 67.58
65060 GOLF MILL FORD RADIATOR 304.87
65060 GOLF MILL FORD STARTER 245.00
65060 GOLF MILL FORD TUBE 107.58
65060 GOLF MILL FORD TUBE ASY 85.48
65060 SUBURBAN ACCENTS, INC.3/4" #'S 347 & 350 25.00
65060 SUBURBAN ACCENTS, INC.GRAPHIC &LETTERING ON SUV 475.00
65060 SUBURBAN ACCENTS, INC.GRAPHICS & LETTERING ON SUV #57 475.00
65060 SUBURBAN ACCENTS, INC.GRAPHICS AND LETTERING ON SUV #50 475.00
65060 SUBURBAN ACCENTS, INC.NUMBER DECALS 75.00
65060 WENTWORTH TIRE SERVICE TIRES 4,107.36
65060 ORLANDO AUTO TOP #704 INSTALL CUSTOMER WINDSHIELD 200.00
65060 CHICAGO PARTS & SOUND, LLC BARKE PARTS 404.39
65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 640.85
65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 589.64
65060 CHICAGO PARTS & SOUND, LLC FILTER 177.84
65060 CHICAGO PARTS & SOUND, LLC FUEL FILTER 401.57
65060 CHICAGO PARTS & SOUND, LLC OIL FILTER 77.72
65060 ADVANCED PROCLEAN INC.POWER WASHING 943.40
65060 ADVANCED PROCLEAN INC.PRESSURE WASHED 1,078.45
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 306.90
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 97.88
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR GUN 53.45
65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE LIGHT SWITCH 5.19
65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 492.84
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 150.21
65060 APC STORES, INC., DBA BUMPER TO BUMPER HITCH COMBINATION 243.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 113.92
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 92.25
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 95.66
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC HOSE 1,382.70
65060 APC STORES, INC., DBA BUMPER TO BUMPER LIGHT BOX 97.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 100.98
65060 APC STORES, INC., DBA BUMPER TO BUMPER SHOP KITS 359.92
65060 APC STORES, INC., DBA BUMPER TO BUMPER SOFTWARE UPDATE 595.99
65060 APC STORES, INC., DBA BUMPER TO BUMPER SPARK PLUGS 27.34
65060 APC STORES, INC., DBA BUMPER TO BUMPER TRIM ADHESIVE 31.13
963 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 BLOWER MOTOR 167.90
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 BRAKE JOB PARTS 1,113.35
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 BRAKE PARTS 3,122.67
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 LEFT CALPIER 674.55
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 WINDOW CONTROLLER LEFT SIDE 659.75
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 BEZEL TRIM,HANDLE DOOR OUTSIDE 224.90
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC AIR FILTER 143.80
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC HANDLE, DOOR, OUTSIDE 185.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC HYDRAULIC HOSE 115.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC LOCK 30.80
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC STUD DOUBLE END 111.92
65065 WENTWORTH TIRE SERVICE #315 TIRES 230.00
65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 1,041.24
65065 WENTWORTH TIRE SERVICE 5-RECAP 802.70
65065 WENTWORTH TIRE SERVICE ONE-YEAR RENEWAL ON TIRE SERVICE & RECAPPING 2018 221.00
65065 WENTWORTH TIRE SERVICE RECAP 152.50
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 221.00
7710 MAJOR MAINTENANCE Total 219,495.96
600 FLEET SERVICES FUND Total 220,477.98
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62402 NISSAN MOTOR ACCEPTANCE CORP JULY LEASE PAYMENT 1,197.99
62402 NISSAN MOTOR ACCEPTANCE CORP LEASING 309.15
65550 HAVEY COMMUNICATIONS INC.#347 UPFIT NEW EFD VEHICLE 4,404.80
65550 HAVEY COMMUNICATIONS INC.#50 UPFIT NEW VEHICLE 2,368.30
65550 CURRIE MOTORS REPLACEMENT VEHICLES #43,50,57,68,69,262 171,312.00
7780 VEHICLE REPLACEMENTS Total 179,592.24
601 EQUIPMENT REPLACEMENT FUND Total 179,592.24
605 INSURANCE FUND
7800 RISK MANAGEMENT
780001 62130 ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.LEGAL SERVICES - NO CASH BID PROGRAM 2,828.70
780102 62130 LANER MUCHIN, LTD EEOC COMPLAINT 8,206.25
790195 62130 ADR SYSTEMS OF AMERICA LLC CRNKOVIC MEDIATION 1,058.00
62260 CORBOY & DEMETRIO P.C. THIER ATTORNEYS, C.CRNKOVIC J.KOPINSK *CRNKOVIC V. COE SETTLEMENT AGREEMENT 875,000.00
780100 62260 SCHAIN, BANKS, KENNY & SCWARTZ, LTD &JASON CAUDILL CAUDILL V COE SETTLEMENT 12,500.00
780001 62260 KELLEHER&BUCKLEY,LLC-CHICAGOLAND PAVING CONTRACTOR CHICAGOLAND PAVING SETTLEMENT 265,000.00
65550 CURRIE MOTORS REPLACEMENT EPD VEHICLE #41 28,211.00
7800 RISK MANAGEMENT Total 1,192,803.95
7801 EMPLOYEE BENEFITS
66054 SENIORS CHOICE SENIORS CHOICE MONTHLY INVOICE 1,723.21
7801 EMPLOYEE BENEFITS Total 1,723.21
605 INSURANCE FUND Total 1,194,527.16
Grand Total 5,853,868.91
1064 of 513
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 08.14.2018
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
2315.53675 VARIOUS AMBULANCE REFUNDS 2,068.20
VARIOUS VARIOUS RECTRAC REFUNDS 686.50
VARIOUS VARIOUS RECTRAC REFUNDS 617.00
3,371.70
INSURANCE
VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,225,926.37
VARIOUS VARIOUS WORKERS COMP 79,690.89
VARIOUS VARIOUS CASUALTY LOSS 12.30
VARIOUS VARIOUS WORKERS COMP 16,787.28
VARIOUS VARIOUS WORKERS COMP 21,079.41
1,343,496.25
SEWER
7479.68305 IEPA LOAN DISBURSEMENT SEWER FUND 19,460.79
7565.68305 IEPA LOAN DISBURSEMENT SEWER FUND 180,453.35
7620.68305 IEPA LOAN DISBURSEMENT SEWER FUND 164,784.38
364,698.52
VARIOUS
VARIOUS BMO PURCHASING CARD-JUNE 205,283.75
VARIOUS TWIN EAGLE NATURAL GAS-JUNE 2018 12,449.20
217,732.95
1,929,299.42
Grand Total 7,783,168.33
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
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BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCSD AND D FINER FOODS137.10$ 5/30/2018 65025 FOODCITY COUNCIL MEETING DINNERADMIN SVCSGIORDANOS OF EVANSTON188.78$ 6/20/2018 65025 FOODCITY COUNCIL MEETING DINNERADMIN SVCS/311TARGET 00009274100.00$ 6/14/2018 64505 TELCOMMUNICATIONS311 BUILDING INSPECTION GIFT CARDSADMIN SVCS/311WALGREENS #421850.00$ 6/14/2018 64505 TELCOMMUNICATIONS311 GIFT CARDSADMIN SVCS/FAC MGMTPANINO S PIZZERIA OR45.54$ 5/28/2018 65095 OFFICE SUPPLIESFLEET LUNCHADMIN SVCS/FAC MGMTABLE DISTRIBUTORS278.52$ 5/30/2018 65050 BUILDING MAINTENANCE MATERIALFURNACE INSTALLATIONADMIN SVCS/FAC MGMTSQU*SQ *BENNISON S BAK15.04$ 5/30/2018 65095 OFFICE SUPPLIESCOFFEE FOR CREWADMIN SVCS/FAC MGMTSTANDARD PIPE209.26$ 5/30/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTGRAINGER60.80$ 5/31/2018 65050 BUILDING MAINTENANCE MATERIALHVAC MAINTENANCEADMIN SVCS/FAC MGMTINTERSTATE ALL BATTERY173.90$ 5/31/2018 65050 BUILDING MAINTENANCE MATERIALALARM PANEL BATTERIESADMIN SVCS/FAC MGMTPURE ELECTRIC466.28$ 5/31/2018 65050 BUILDING MAINTENANCE MATERIALAC INSTALLATIONADMIN SVCS/FAC MGMTPURE ELECTRIC396.00$ 5/31/2018 65050 BUILDING MAINTENANCE MATERIALPARKING LOT LAMPSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190213.27$ 5/31/2018 65050 BUILDING MAINTENANCE MATERIALLOCKER ROOM REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190250.63$ 5/31/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTUFIRST *LAUNDRY SVCS164.39$ 5/31/2018 62225 BLDG MAINT SVCSMONTHLY MAT SERVICEADMIN SVCS/FAC MGMTABLE DISTRIBUTORS304.49$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALAC INSTALLATIONADMIN SVCS/FAC MGMTDREISILKER ELECTRIC MO203.02$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST REPAIRSADMIN SVCS/FAC MGMTGRAINGER119.36$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALHEAT PUMP MATERIALSADMIN SVCS/FAC MGMTGRAINGER179.13$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALHVAC BELTSADMIN SVCS/FAC MGMTGRAINGER437.40$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALHVAC MAINTENANCEADMIN SVCS/FAC MGMTGRAINGER126.18$ 6/1/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENTADMIN SVCS/FAC MGMTNCH CORPORATION 972438130.00$ 6/1/2018 62225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/FAC MGMTNCH CORPORATION 972438130.00$ 6/1/2018 62225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/FAC MGMTPAYPAL *TIME4AMAC129.99$ 6/1/2018 65085 MINOR EQUIP & TOOLSLASER MEASUREADMIN SVCS/FAC MGMTPURE ELECTRIC79.00$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SHOP STOCKADMIN SVCS/FAC MGMTSTANDARD PIPE179.17$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALINSULATIONADMIN SVCS/FAC MGMTSTANDARD PIPE125.45$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPE298.06$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALRPZ REPLACEMENTADMIN SVCS/FAC MGMTSTANDARD PIPE53.16$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALTOILET SEATSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902141.91$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALAC INSTALLATIONADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902158.97$ 6/1/2018 65085 MINOR EQUIP & TOOLSPORTABLE SAWADMIN SVCS/FAC MGMTTHE HOME DEPOT #190231.88$ 6/1/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION109.27$ 6/4/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION113.52$ 6/4/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902261.54$ 6/4/2018 65050 BUILDING MAINTENANCE MATERIALAC INSTALLATIONADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902138.39$ 6/4/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING AND CLEANING SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #19024.97$ 6/4/2018 65085 MINOR EQUIP & TOOLSGLOVESADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION68.96$ 6/5/2018 62225 BLDG MAINT SVCSPEST CONTROLAugust 13, 2018Page 1 of 2266 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION432.62$ 6/5/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTCONNEXION221.60$ 6/5/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHT UPGRADEADMIN SVCS/FAC MGMTGRAINGER507.60$ 6/5/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTGRAINGER511.74$ 6/5/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE21.99$ 6/5/2018 65050 BUILDING MAINTENANCE MATERIALPROPANE TANKADMIN SVCS/FAC MGMTMOORE SUPPLY CO.14.21$ 6/5/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTNSC*NORTHERN SAFETY CO363.10$ 6/5/2018 65090 SAFETY EQUIPMENTSUMMER PERSONAL PROTECTION EQUIPMENTADMIN SVCS/FAC MGMTRGB LIGHTS364.00$ 6/5/2018 62225 BLDG MAINT SVCSVENDOR SERVICE TO TROUBLESHOOT LAGOON LIGHTSADMIN SVCS/FAC MGMTSTANDARD PIPE1,059.05$ 6/5/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINSADMIN SVCS/FAC MGMTUNITES STATES FIRE PRO1,477.00$ 6/5/2018 62225 BLDG MAINT SVCSFIRE PROTECTION PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTABLE DISTRIBUTORS12.95$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALAC INSTALLATIONADMIN SVCS/FAC MGMTLOWES #01748*99.94$ 6/6/2018 65085 MINOR EQUIP & TOOLSTOOL FOR WATER DEPT JOBADMIN SVCS/FAC MGMTSTANDARD PIPE113.59$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN MATERIALSADMIN SVCS/FAC MGMTSTANDARD PIPE42.08$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #190240.97$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALBOILER APT REMODEL MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902137.82$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALCONCRETE REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902139.92$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190225.31$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALSTEEL PLATEADMIN SVCS/FAC MGMTTHE HOME DEPOT #190290.48$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIALWINDOW SCREENSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902149.88$ 6/6/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS500.00$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALRADIATOR REPLACEMENTADMIN SVCS/FAC MGMTABLE DISTRIBUTORS520.55$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALRADIATOR REPLACEMENTADMIN SVCS/FAC MGMTABLE DISTRIBUTORS180.98$ 6/7/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMTBODALA LLC974.10$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTBODALA LLC974.10$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTCONNEXION216.29$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTCONNEXION1,000.00$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTCONNEXION1,000.00$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTPURE ELECTRIC73.72$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL MATERIALSADMIN SVCS/FAC MGMTSHOPBACKFLOW.COM703.81$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALRPZ TESTADMIN SVCS/FAC MGMTSTANDARD PIPE59.00$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALFAUCETADMIN SVCS/FAC MGMTTHE HOME DEPOT #190248.93$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190268.91$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALCONCRETE REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902137.82$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALCONCRETE REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190210.72$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190228.10$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902136.18$ 6/7/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190289.91$ 6/7/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR WATER DEPT JOBAugust 13, 2018Page 2 of 2267 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCS/FAC MGMTABLE DISTRIBUTORS28.21$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALTHERMOSTAT COVERADMIN SVCS/FAC MGMTCONNEXION727.69$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALDATA CENTER MATERIALSADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVAN82.98$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR PAINTADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INC12.75$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALWHEELCHAIR LIFT KEYSADMIN SVCS/FAC MGMTPHOENIX FIRE SYSTEMS895.00$ 6/8/2018 62225 BLDG MAINT SVCSFIRE PROTECTION PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTPURE ELECTRIC35.47$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALEMERGENCY LIGHTSADMIN SVCS/FAC MGMTPURE ELECTRIC125.19$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALWATER DAMAGE REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPE50.06$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALWASHING MACHINE INSTALLATIONADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGO100.62$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGO336.46$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902277.43$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902114.90$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR WATER DEPT JOBADMIN SVCS/FAC MGMTTHE HOME DEPOT #190296.95$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902216.04$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALPRIMERADMIN SVCS/FAC MGMTTHE HOME DEPOT #190229.12$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALWATER SERVICEADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902342.06$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALZIP WALLADMIN SVCS/FAC MGMTNATIONWIDE COILS IN1,000.00$ 6/12/2018 65050 BUILDING MAINTENANCE MATERIALART GALLERY COILSADMIN SVCS/FAC MGMTNATIONWIDE COILS IN1,500.00$ 6/12/2018 65050 BUILDING MAINTENANCE MATERIALCOIL FOR ART GALLERY UNITADMIN SVCS/FAC MGMTSTANDARD PIPE302.67$ 6/12/2018 65050 BUILDING MAINTENANCE MATERIALHOT WATER PUMPADMIN SVCS/FAC MGMTSTANDARD PIPE85.30$ 6/12/2018 65050 BUILDING MAINTENANCE MATERIALPIPE FOR DOCKADMIN SVCS/FAC MGMTSTANDARD PIPE365.45$ 6/12/2018 65050 BUILDING MAINTENANCE MATERIALPUMP INSTALLATIONADMIN SVCS/FAC MGMTABLE DISTRIBUTORS92.72$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALHVAC MAINTENANCEADMIN SVCS/FAC MGMTBODALA LLC859.50$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTBODALA LLC859.50$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTCONNEXION670.56$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALDATA CENTER MATERIALSADMIN SVCS/FAC MGMTGRAINGER397.60$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALBOILER PAINTADMIN SVCS/FAC MGMTJOHNSTONE SUPPLY OF NI791.52$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALART GALLERY HEAT PUMPADMIN SVCS/FAC MGMTJOHNSTONE SUPPLY OF NI772.50$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALART GALLERY HEAT PUMPSADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL298.06$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALART GALLERY HEAT PUMPADMIN SVCS/FAC MGMTSTANDARD PIPE999.75$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINSADMIN SVCS/FAC MGMTSTANDARD PIPE1,069.70$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINSADMIN SVCS/FAC MGMTSTANDARD PIPE35.80$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALFAUCET INSTALLATIONADMIN SVCS/FAC MGMTSTANDARD PIPE133.97$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALFAUCET INSTALLATIONADMIN SVCS/FAC MGMTSTANDARD PIPE1,000.00$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALWATER FOUNTAINADMIN SVCS/FAC MGMTSTANDARD PIPE1,000.00$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALWATER FOUNTAINADMIN SVCS/FAC MGMTSTANDARD PIPE1,000.00$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALWATER FOUNTAINADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902264.31$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190280.81$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALGUTTER REPAIRSAugust 13, 2018Page 3 of 2268 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCS/FAC MGMTTHE HOME DEPOT #190268.35$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALMETAL FOR FLASHINGADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902178.00$ 6/13/2018 65050 BUILDING MAINTENANCE MATERIALPAINT MATERIALSADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQ681.36$ 6/14/2018 65050 BUILDING MAINTENANCE MATERIALHVAC LADDERSADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQ391.70$ 6/14/2018 65625 FURNITURES AND FIXTURESCABINET FOR FLEETADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE2.00$ 6/14/2018 65050 BUILDING MAINTENANCE MATERIALELECTRIC GATE MATERIALSADMIN SVCS/FAC MGMTNSC*NORTHERN SAFETY CO328.77$ 6/14/2018 65090 SAFETY EQUIPMENTSUMMER PERSONAL PROTECTION EQUIPMENTADMIN SVCS/FAC MGMTSAMSCLUB #644435.30$ 6/14/2018 65090 SAFETY EQUIPMENTSAFETY WATERADMIN SVCS/FAC MGMTSMITHEREEN PEST MANAGE150.00$ 6/14/2018 62225 BLDG MAINT SVCSMONTHLY PEST CONTROLADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902161.66$ 6/14/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190293.44$ 6/14/2018 65085 MINOR EQUIP & TOOLSDRILL BITSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS126.00$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALHVAC MAINTENANCEADMIN SVCS/FAC MGMTAPL* ITUNES.COM/BILL0.99$ 6/15/2018 65085 MINOR EQUIP & TOOLSICLOUD STORAGEADMIN SVCS/FAC MGMTCONNEXION126.00$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRSADMIN SVCS/FAC MGMTCONNEXION42.18$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SHOP STOCKADMIN SVCS/FAC MGMTEPIC BURGER - SHERMAN38.71$ 6/15/2018 65095 OFFICE SUPPLIESLUNCH MEETINGADMIN SVCS/FAC MGMTGRAINGER189.99$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALART GALLERY HEAT PUMPADMIN SVCS/FAC MGMTGRAINGER208.80$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALHVAC MAINTENANCEADMIN SVCS/FAC MGMTLAPORT INC837.62$ 6/15/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMTNORTHSHORE PHYSICIAN29.00$ 6/15/2018 65090 SAFETY EQUIPMENTRESPIRATORY TESTINGADMIN SVCS/FAC MGMTNORTHSHORE PHYSICIAN29.00$ 6/15/2018 65090 SAFETY EQUIPMENTRESPIRATORY TESTINGADMIN SVCS/FAC MGMTNORTHSHORE PHYSICIAN29.00$ 6/15/2018 65090 SAFETY EQUIPMENTRESPIRATORY TESTINGADMIN SVCS/FAC MGMTPANINO S PIZZERIA OR31.68$ 6/15/2018 65095 OFFICE SUPPLIESMEETING WITH CIVIC CENTER FACILITIES STAFFADMIN SVCS/FAC MGMTPANINO S PIZZERIA OR15.95$ 6/15/2018 65095 OFFICE SUPPLIESSTAFF RECOGNITION LUNCHADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL120.63$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPE130.00$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALHOSE BIB PARTSADMIN SVCS/FAC MGMTSTANDARD PIPE24.32$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #190229.97$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER HOSESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902209.30$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALPAINT AND CARPET SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190239.98$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902148.68$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALTUCK POINTING CEMENTADMIN SVCS/FAC MGMTTHE HOME DEPOT #190243.13$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALWEED CONTROL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190265.36$ 6/15/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INC60.00$ 6/18/2018 65050 BUILDING MAINTENANCE MATERIALREPLACEMENT DESK KEYSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE25.15$ 6/18/2018 65050 BUILDING MAINTENANCE MATERIALTHEATER REPAIRSADMIN SVCS/FAC MGMTNCH CORPORATION 972438130.00$ 6/18/2018 62225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/FAC MGMTNCH CORPORATION 972438130.00$ 6/18/2018 62225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/FAC MGMTTHE HOME DEPOT #190217.04$ 6/18/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #190221.72$ 6/18/2018 65050 BUILDING MAINTENANCE MATERIALTHEATER REPAIRAugust 13, 2018Page 4 of 2269 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCS/FAC MGMTABLE DISTRIBUTORS45.90$ 6/19/2018 65050 BUILDING MAINTENANCE MATERIALHVAC MAINTENANCEADMIN SVCS/FAC MGMTDISPLAYS2GO35.59$ 6/19/2018 65050 BUILDING MAINTENANCE MATERIALFRAMESADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE10.50$ 6/19/2018 65050 BUILDING MAINTENANCE MATERIALGYM REPAIRSADMIN SVCS/FAC MGMTNSC*NORTHERN SAFETY CO84.82$ 6/19/2018 65090 SAFETY EQUIPMENTPPE TEST KITADMIN SVCS/FAC MGMTSTANDARD PIPE16.85$ 6/19/2018 65050 BUILDING MAINTENANCE MATERIALTOILET TRIP LEVERADMIN SVCS/FAC MGMTWALGREENS #261912.25$ 6/19/2018 65090 SAFETY EQUIPMENTWATER FOR HEAT ADVISORYADMIN SVCS/FAC MGMT4TE*ILST FIRE MARSHAL210.00$ 6/20/2018 62225 BLDG MAINT SVCSBOILER CERTIFICATIONS WITH STATE FIRE MARSHALL.ADMIN SVCS/FAC MGMT4TE*ILST FIREMARSLSFEE4.94$ 6/20/2018 62225 BLDG MAINT SVCSBOILER CERTIFICATIONS WITH STATE FIRE MARSHALLADMIN SVCS/FAC MGMTABLE DISTRIBUTORS188.67$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS70.29$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALLOVELACE PARK AIR CONDITIONINGADMIN SVCS/FAC MGMTABLE DISTRIBUTORS92.46$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALLOVELACE PARK AIR CONDITIONINGADMIN SVCS/FAC MGMTANDERSON LOCK CO783.55$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALSTUDIO 104 LOCKSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE5.74$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALTEMPORARY LOCKSADMIN SVCS/FAC MGMTPURE ELECTRIC104.49$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALBASEMENT OUTLET INSTALLATIONADMIN SVCS/FAC MGMTPURE ELECTRIC180.31$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL MATERIALSADMIN SVCS/FAC MGMTEVANSTON GLASS AND MIR225.00$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALSCONCE REPAIRSADMIN SVCS/FAC MGMTEVANSTON GLASS AND MIR680.00$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALSCREEN REPAIRSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE53.46$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALBOOSTER PUMPADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE106.51$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALBOOSTER PUMPADMIN SVCS/FAC MGMTSTANDARD PIPE56.21$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALDRYER VENTADMIN SVCS/FAC MGMTTHE HOME DEPOT #190296.82$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALPAINT MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190265.31$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALPOWER SOURCE SUPPLIESADMIN SVCS/FAC MGMTABLE DISTRIBUTORS61.14$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALART GALLERY HEAT PUMPADMIN SVCS/FAC MGMTABLE DISTRIBUTORS351.51$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALBOILER REPAIRSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS28.13$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALTUBINGADMIN SVCS/FAC MGMTANDERSON LOCK CO193.17$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALDOOR PULLSADMIN SVCS/FAC MGMTANDERSON LOCK CO201.52$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCK MATERIALSADMIN SVCS/FAC MGMTCONNEXION199.99$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMTCONNEXION1,004.62$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALGREENWAYS SHOP LIGHT INSTALLATIONADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVAN85.00$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALS FOR PDHQADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE82.73$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALFLEET SUPPLIESADMIN SVCS/FAC MGMTPURE ELECTRIC27.54$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALDATA CENTER MATERIALSADMIN SVCS/FAC MGMTPURE ELECTRIC101.41$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALLAMPS FOR INTERIOR LIGHTSADMIN SVCS/FAC MGMTPURE ELECTRIC574.74$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL796.37$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR FOR NOYES THEATERADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL134.35$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALHVAC TRUCK STOCKADMIN SVCS/FAC MGMTSTANDARD PIPE21.31$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALGRID STRAINERADMIN SVCS/FAC MGMTSUPPLYHOUSE.COM141.95$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALBOOSTER FAN FOR DRYERAugust 13, 2018Page 5 of 2270 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCS/FAC MGMTTHE HOME DEPOT #190219.95$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALDRYER VENTADMIN SVCS/FAC MGMTTHE HOME DEPOT #190277.89$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902111.90$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALTUCK POINTING CEMENTADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902452.80$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALVACUUM, BATTERIES AND TOOLSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190254.06$ 6/25/2018 65050 BUILDING MAINTENANCE MATERIALART GALLERY HEAT PUMPADMIN SVCS/FAC MGMTTHE HOME DEPOT #190228.33$ 6/25/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/FLEETHOLIDAY INN216.20$ 6/8/2018 62295 TRAINING & TRAVELPIERCE TRAINING LUCAS LARRYADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN40.00$ 6/8/2018 65060 MATERIALS TO MAINTAIN AUTOSI-PASS REPLENISHMENTADMIN SVCS/FLEETSHELL OIL 57444168702569.27$ 6/15/2018 65035 PETROLEUM PRODUCTSEPD MOTORCYCLE FUELADMIN SVCS/FLEETTHRIVEMARKETYEARLYFEE59.95$ 6/19/2018 65060 MATERIALS TO MAINTAIN AUTOSDISINFECTANTADMIN SVCS/FLEETMARTIN ENGINEERING COM709.85$ 6/20/2018 65060 MATERIALS TO MAINTAIN AUTOSVIBRATOR FOR TRUCK BEDADMIN SVCS/FLEETZORO TOOLS INC109.98$ 6/21/2018 65085 MINOR EQUIP & TOOLSBATTERY CHARGER FOR BEACHES (BOATS)ADMIN SVCS/FLEETIMPERIAL SUPPLIES33.94$ 6/22/2018 65060 MATERIALS TO MAINTAIN AUTOSGREASE FITTINGSADMIN SVCS/HUMAN RESCROWN TROPHY 5415.00$ 6/1/2018 65125 OTHER COMMODITIESSERVICE PLAQUEADMIN SVCS/HUMAN RESCROWN TROPHY 5430.00$ 6/6/2018 65125 OTHER COMMODITIESSERVICE PLAQUESADMIN SVCS/HUMAN RESGRAND HYATT SAN ANTONI620.00$ 6/8/2018 62295 TRAINING & TRAVELASSE CONFERENCE - CCASTELLONADMIN SVCS/HUMAN RESNATIONAL EMPLOYMENT LA661.50$ 6/14/2018 62295 TRAINING & TRAVELEMPLOYMENT LAW CONFERENCE - JLINADMIN SVCS/HUMAN RESACCURATE BIOMETRICS IN2,500.00$ 6/15/2018 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT FINGERPRINTINGADMIN SVCS/HUMAN RESACCURATE BIOMETRICS IN1,500.00$ 6/19/2018 62160 EMPLOYMENT TESTING SERVICESEMPLOYEE FINGERPRINTINGADMIN SVCS/HUMAN RESYOURMEMBER-CAREERS279.00$ 6/21/2018 62512 RECRUITMENT SERVICESJOB POSTING - HRADMIN SVCS/INFO SYSBIZNESSAPPS59.00$ 6/8/2018 62662 BUSINESS RETENTION/EXPANSIONMONTHLY CHARGE FOR EVANSTON EXPLORERS APPADMIN SVCS/INFO SYSASANA.COM112.50$ 6/22/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR ASANA.COMADMIN SVCS/INFO SYSHELLO* HELLOFAX94.88$ 6/22/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR HELLOFAXADMIN SVCS/INFO SYSISSUU19.00$ 6/25/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR ISSUUADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUC1,379.82$ 5/28/2018 62250 COMPUTER EQUIPMENT MAINTDELL LAPTOP HITESH DESAI 19875ADMIN SVCS/INFO SYSKNACK.COM79.00$ 5/28/2018 64545 PERSONAL COMPUTER SOFTWAREMONTHLY CHARGE FOR KNACK.COMADMIN SVCS/INFO SYSB&H PHOTO 800-606-6962,879.90$ 5/30/2018 62250 COMPUTER EQUIPMENT MAINTFOUNTAIN SQUARE SECURITY CAMERAADMIN SVCS/INFO SYSORBITZ*73555641016331,019.96$ 5/30/2018 62295 TRAINING & TRAVELAIRFARE AND HOTEL. AWS PUBLIC SECTOR CONFERENCE IN WASHINGTON DC JUNE 19-21, 2018ADMIN SVCS/INFO SYSDNH*GODADDY.COM119.98$ 5/31/2018 62341 INTERNET SOLUTION PROVIDERSSSL CERTIFICATE FOR VPN.CITYOFEVANSTON.ORGADMIN SVCS/INFO SYSZOHO CORPORATION2,395.00$ 5/31/2018 62340 IS SUPPORT FEESMANAGEENGINE ADSELFSERVICE ANNUAL LICENSE RENEWALADMIN SVCS/INFO SYSCOMCAST CHICAGO CS 1X960.00$ 6/1/2018 62341 INTERNET SOLUTION PROVIDERSCOMCAST PAYMENT TO RESTORE SERVICES SUSPENDED IN ERROR BY COMCAST, PARTIAL REFUND EXPECTED SOONADMIN SVCS/INFO SYSAVITRU FORMERLY ARCOM1,248.30$ 6/5/2018 64545 PERSONAL COMPUTER SOFTWAREMASTERSPEC LICENSE - AIAADMIN SVCS/INFO SYSONEREACH198.00$ 6/6/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR 311 TEXTING SERVICESADMIN SVCS/INFO SYSWEVIDEO FLEX29.99$ 6/6/2018 62490 OTHER PROGRAM COSTS OTHER PROGRAM COSTSVIDEO EDITING SOFTWARE FOR PRCSADMIN SVCS/INFO SYSPLUG N PAY INC30.00$ 6/7/2018 62340 IS SUPPORT FEESPRCS CREDIT CARD PROCESSING FEESADMIN SVCS/INFO SYSCDW GOVT #MZK4776446.24$ 6/8/2018 62250 COMPUTER EQUIPMENT MAINTEPD COMMUNICATIONS ROOM KVM DONGLESADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUC3,684.60$ 6/11/2018 62250 COMPUTER EQUIPMENT MAINTDELL POWEREDGE R330 SERVER - VMWARE SERVERAugust 13, 2018Page 6 of 2271 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUC1,282.40$ 6/11/2018 65095 OFFICE SUPPLIES10 MONITORSADMIN SVCS/INFO SYSCDW GOVT #MZR47951,214.83$ 6/12/2018 62250 COMPUTER EQUIPMENT MAINTEPD COMMUNICATIONS ROOM KVM CONSOLEADMIN SVCS/INFO SYSCDW GOVT #MZS7124735.24$ 6/12/2018 62250 COMPUTER EQUIPMENT MAINTAVOCENT KVM DONGLES - DATACENTERADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUC1,816.70$ 6/12/2018 65555 PERSONAL COMPUTER EQ19677 CELLEBRITE WORKSTATION FOR PDADMIN SVCS/INFO SYSEXPRESS SYSTEMS&PERIPH961.96$ 6/14/2018 62250 COMPUTER EQUIPMENT MAINTCOMTROL MANAGED POE SWITCH - DEWEY AND PAYNE CAMERA PROJECTADMIN SVCS/INFO SYSTAIT UST TRAINING970.00$ 6/14/2018 62295 TRAINING & TRAVELILLINOIS AB & C UST TRAINING COURSEADMIN SVCS/INFO SYSCDW GOVT #NBS7025876.65$ 6/15/2018 62250 COMPUTER EQUIPMENT MAINTOPENGEAR OOBM APPLIANCE FOR WARD #5 CAMERA NODE.ADMIN SVCS/INFO SYSCDW GOVT #NCD636674.60$ 6/15/2018 62250 COMPUTER EQUIPMENT MAINTFIBER OPTIC PATCH CABLES - FOGHOUSE NETWORKADMIN SVCS/INFO SYSLANSHACK301.22$ 6/15/2018 64505 TELCOMMUNICATIONSFIBER CABLESADMIN SVCS/INFO SYSPARKINGMETER1 877242794.00$ 6/15/2018 62295 TRAINING & TRAVELSTREET PARKING - 415 HOWARD - CAMERA MAINTENANCEADMIN SVCS/INFO SYSPARKINGMETER1 877242793.00$ 6/15/2018 62295 TRAINING & TRAVELSTREET PARKING - 415 HOWARD CAMERA MAINTENANCEADMIN SVCS/INFO SYSCOMCAST CHICAGO CS 1X247.62$ 6/19/2018 62250 COMPUTER EQUIPMENT MAINT1823 CHURCH COMCAST BILLADMIN SVCS/INFO SYSCOMCAST CHICAGO CS 1X279.70$ 6/19/2018 62250 COMPUTER EQUIPMENT MAINT745 HOWARD COMCAST BILLADMIN SVCS/INFO SYSGOOGLE *GOOGLE STORAGE1.99$ 6/20/2018 62340 IS SUPPORT FEESMONTHLY GOOGLE PHOTOS STORAGEADMIN SVCS/INFO SYSUBER TRIP ZSBTR19.62$ 6/20/2018 62295 TRAINING & TRAVELUBER TRIP - WASHINGTON DC AWS PUBLIC SECTOR CONFERENCEADMIN SVCS/INFO SYSEXPRESS SYSTEMS&PERIPH97.95$ 6/21/2018 62250 COMPUTER EQUIPMENT MAINTPOWER SUPPLY FOR DEWEY AND PAYNE COMTROLADMIN SVCS/INFO SYSSENTINEL TECHNOLOGIES445.00$ 6/21/2018 62250 COMPUTER EQUIPMENT MAINTFOR DOWNTOWN CAMMRAADMIN SVCS/INFO SYSUA INFLT8.99$ 6/21/2018 62295 TRAINING & TRAVELUNITED FLIGHT TO DC - INFLIGHT WIFIADMIN SVCS/INFO SYSBISTRO ATELIER16.83$ 6/22/2018 62295 TRAINING & TRAVELTRAVEL - MEAL - AWS PUBLIC SECTOR SUMMITADMIN SVCS/INFO SYSCITYTECH390.00$ 6/22/2018 62360 MEMBERSHIP DUESCITY TECH SUPPORT (PURCHASED FOR JEN LINADMIN SVCS/INFO SYSLOT E42.00$ 6/22/2018 62295 TRAINING & TRAVELO'HARE AIRPORT - LONG TERM ECONOMY PARKING - AWS PUBLIC SECTOR CONFERENCEADMIN SVCS/INFO SYSNO 10 THOMAS11.90$ 6/22/2018 62295 TRAINING & TRAVELWASHINGTON DC METRO RAIL PASS - AWS PUBLIC SECTOR CONFERENCEADMIN SVCS/INFO SYSREREN35.70$ 6/22/2018 62295 TRAINING & TRAVELTRAVEL MEAL - AWS PUBLIC SECTOR CONFERENCEADMIN SVCS/INFO SYSSMARTSIGN647.92$ 6/22/2018 62250 COMPUTER EQUIPMENT MAINTASSET TAGS FOR PUBLIC WORKSADMIN SVCS/INFO SYSSMK*WUFOO.COM CHARGE1,929.00$ 6/22/2018 62340 IS SUPPORT FEESWUFOO ANNUAL SUPPORT RENEWALADMIN SVCS/INFO SYSUBER TRIP IRNDY54.35$ 6/22/2018 62295 TRAINING & TRAVELUBER CAR SERVICE TO AIRPORTADMIN SVCS/INFO SYSUBER TRIP QCJLL14.29$ 6/22/2018 62295 TRAINING & TRAVELUBER CAR SERVICE AIRPORT TRIP - WASHINGTON DC AWS PUBLIC SECTOR CONFERENCEADMIN SVCS/INFO SYSVERIZON WRLS M1460-01379.99$ 6/25/2018 62250 COMPUTER EQUIPMENT MAINTIPAD (21030 CHIEF EDDINGTON)ADMIN SVCS/PARKINGGALLS95.00$ 5/28/2018 65020 CLOTHINGFLEECE PEO JACKETADMIN SVCS/PARKINGLAB DEVELOPMENT425.00$ 5/30/2018 62245 OTHER EQ MAINTREPLACEMENT LED LAMPS FOR CHURCH ST, GARAGE.ADMIN SVCS/PARKINGTHE HOME DEPOT #190235.62$ 6/8/2018 62245 OTHER EQ MAINTLOCKS, SCREWS AND DRILL BITS.CITY MGR OFFICETRADER JOE S #702 QPS12.97$ 5/30/2018 65025 FOODFRUIT FOR CITY COUNCIL DINNER/MEETING MAY 29, 2018CITY MGR OFFICEJEWEL-OSCO63.94$ 6/1/2018 62605 OTHER CHARGESFOOD FOR COMMUNITY AMBASSADOR'S MEETINGS MAY 30 AND 31, 2018CITY MGR OFFICED AND D FINER FOODS8.48$ 6/5/2018 65025 FOODFRUIT FOR RULES/HUMAN SERVICES DINNER/MEETING JUNE 4, 2018CITY MGR OFFICEJIMMY JOHNS - 44 - MOT24.23$ 6/5/2018 62605 OTHER CHARGESFOOD FOR CITY MANAGER/ALDERMAN MEETING ON JUNE 4, 2018CITY MGR OFFICEJIMMY JOHNS - 44 - MOT36.78$ 6/7/2018 62605 OTHER CHARGESFOOD FOR CITY MANAGER LUNCH MEETING WITH TWO ALDERMENCITY MGR OFFICESOUTHWES15.00$ 6/13/2018 62295 TRAINING & TRAVELFLIGHT CHECK-IN FOR JENNIFER LASIK- ATTENDING AMERICANS FOR THE ARTS CONFERENCECITY MGR OFFICESOUTHWES15.00$ 6/13/2018 62295 TRAINING & TRAVELFLIGHT CHECK-IN FOR LASIK - ATTENDING AMERICANS FOR THE ARTS CONFERENCEAugust 13, 2018Page 7 of 2272 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description CITY MGR OFFICESOUTHWES15.00$ 6/13/2018 62295 TRAINING & TRAVELFLIGHT CHECK-IN FOR LASIK RETURNING FROM AMERICANS FOR THE ARTS CONFERENCECITY MGR OFFICESOUTHWES15.00$ 6/13/2018 62295 TRAINING & TRAVELFLIGHT CHECK-IN FOR PATRICIA EFIOM RETURNING FROM AMERICANS FOR THE ARTS CONFERENCECITY MGR OFFICEINT*IN *NATIONAL AWARD109.50$ 6/15/2018 62605 OTHER CHARGESKEY TO THE CITY TO OUTGOING ROTARY INTERNATIONAL PRESIDENT, IAN RISELEYCITY MGR OFFICEDOUBLETREE COLLINSVILL379.32$ 6/18/2018 62295 TRAINING & TRAVELHOTEL FOR KIMBERLY RICHARDSON STAY DURING ILCMA SPRING CONFERENCE IN COLLINSVILLECITY MGR OFFICEDOUBLETREE COLLINSVILL252.88$ 6/18/2018 62295 TRAINING & TRAVELHOTEL STAY FOR CINDY PLANTE DURING ILCMA SPRING CONFERENCE IN COLLINSVILLECITY MGR OFFICETRADER JOE S #702 QPS19.94$ 6/19/2018 65025 FOODFRUIT/FOOD FOR CITY COUNCIL DINNER/MEETING JUNE 18, 2018CITY MGR OFFICEHYATT REGENCY DENVER C1,344.42$ 6/20/2018 62295 TRAINING & TRAVELHOTEL FOR PATRICIA EFIOM - AMERICANS FOR THE ARTS CONFERENCE. EFIOM REIMBURSED CITY FOOD COSTS.CITY MGR OFFICEHYATT REGENCY DENVER C1,246.64$ 6/20/2018 62295 TRAINING & TRAVELHOTEL STAY FOR JENNIFER LASIK - AMERICANS FOR THE ARTS CONFERENCE IN DENVER.CITY MGR OFFICEJIMMY JOHNS - 44 - MOT25.37$ 6/21/2018 62605 OTHER CHARGESFOOD FOR CITY MANAGER/ALDERMAN LUNCH MEETING JUNE 20, 2018CITY MGR OFFICEUNITED658.40$ 6/22/2018 62295 TRAINING & TRAVELFLIGHT FOR JESSICA WINGADER TO ATTEND SEED TRAINING IN CALIFORNIA. COSTS TO BE FULLY REIMBURSED.CITY MGR OFFICEWELLESLEY COLLEGE1,500.00$ 6/22/2018 62295 TRAINING & TRAVELDEPOSIT FOR HEMINGWAY, THOMAS-SMITH, WINGADER TO ATTEND SEED TRAINING. COSTS TO BE FULLY REIMBURSED.CMO/CITY CLERKNATIONBUILDER319.00$ 5/29/2018 65175 ELECTION SUPPLIESVOTER OUTREACHCMO/CITY CLERKBLAZE PIZZA CHICAG27.56$ 6/13/2018 65025 FOODOFFICE LUNCHCMO/CITY CLERKTST* VIET NOM NOM-48.40$ 6/21/2018 65025 FOODOFFICE LUNCHCMO/CITY COUNCILSOUTHWES267.95$ 6/4/2018 62295 TRAINING & TRAVELAIRFARE FOR MAYOR'S TRIP TO BOSTON, MA FOR USCM CONFERENCE JUNE 7-12, 2018CMO/CITY COUNCILSOUTHWES15.00$ 6/4/2018 62295 TRAINING & TRAVELAIRFARE FOR MAYOR'S TRIP TO BOSTON, MA FOR USCM JUNE 7-12, 2018 (TO BE REIMBURSED BY HAGERTY)CMO/CITY COUNCILSOUTHWES15.00$ 6/4/2018 62295 TRAINING & TRAVELAIRFARE FOR MAYOR'S TRIP TO BOSTON, MA, USCM CONF. JUNE 7-12, 2018 (TO BE REIMBURSED BY HAGERTY)CMO/CITY COUNCIL22 - LOU MALNATIS PIZZ154.45$ 6/5/2018 65025 FOODDINNER FOR JUNE 4, 2018 RULES COMMITTEE MEETINGCMO/CITY COUNCILMARRIOTT COPLEY PLACE1,888.45$ 6/14/2018 62295 TRAINING & TRAVELHOTEL ACCOMODATIONS FOR MAYOR'S TRIP TO BOSTON, MA FOR USCM JUNE 7-12, 2018CMO/COM ENGAGEMENTTV ACADEMY CHICAGO/MID250.00$ 6/8/2018 62295 TRAINING & TRAVELTWO SUBMISSIONS FOR CHICAGOLAND EMMY AWARDS. PUBLIC SERVICE ANNOUNCEMENTS-HEALTH DEPT. PROGRAMSCMO/FINANCEAUTHORIZENET15.00$ 6/5/2018 62705 BANK SERVICE CHARGESMONTHLY ACCOUNT CHARGE FOR CREDIT CARD PROCESSOR GATEWAYCMO/FINANCETRIBUNE PUBLISHING COM75.78$ 6/5/2018 65515 OTHER IMPROVEMENTSAD NOTICE BID #18-33 HARBERT PARK RENOVATIONSCMO/FINANCEFIRST SLICE PIE CAFE -1,013.00$ 6/8/2018 66040 GENERAL ADMINISTRATION & SUPPORTLUNCH FOR BEYOND DIVERSITY JUNE 8, 2018CMO/FINANCEPANERA BREAD #600645240.37$ 6/8/2018 66040 GENERAL ADMINISTRATION & SUPPORTBREAKFAST FOR BEYOND DIVERSITY JUNE 7, 2018CMO/FINANCEPANERA BREAD #600645271.31$ 6/8/2018 66040 GENERAL ADMINISTRATION & SUPPORTBREAKFAST FOR BEYOND DIVERSITY JUNE 8, 2018CMO/FINANCESQ *SQ *LA COCINITA RE950.00$ 6/8/2018 66040 GENERAL ADMINISTRATION & SUPPORTLUNCH FOR BEYOND DIVERSITY JUNE 7, 2018CMO/FINANCETRIBUNE PUBLISHING COM117.38$ 6/8/2018 62205 ADVERTISINGAD NOTICE BID #18-34 2018 ALLEY AND STREET IMPROVEMENT PROJECTCMO/FINANCETRIBUNE PUBLISHING COM83.49$ 6/8/2018 65010 BOOKS, PUBLICATIONS, MAPSAD NOTICE RFP 18-35 POLICE DEPARTMENT ADMINISTRATIVE/COMMUNITY SERVICES REVIEWCMO/FINANCECITY OF EVANSTON COLLE6.00$ 6/12/2018 62705 BANK SERVICE CHARGESTEST OF ONLINE CREDIT CARD GATEWAY. THIS MONEY GETS DEPOSITED INTO OUR BANK ACCOUNT.CMO/FINANCEILLINOIS GOVERNMENT FI225.00$ 6/15/2018 62295 TRAINING & TRAVELREGISTRATION FOR ILGFOA PROFESSIONAL ACADEMY II SEMINAR.CMO/FINANCECITY OF EVANSTON COLLE6.60$ 6/19/2018 62705 BANK SERVICE CHARGESTEST OF ONLINE LIQUOR TAX PAGE.CMO/FINANCEEXXONMOBIL 9747189029.80$ 6/20/2018 62295 TRAINING & TRAVELGAS FOR CAR FOR ILGFOA SEMINARCMO/FINANCEHYATT PLACE CHAMPAIGN458.55$ 6/22/2018 62295 TRAINING & TRAVELHOTEL STAY FOR A ILGFOA SEMINAR, DATES OF STAY WERE 6-19 AND 6-20.CMO/FINANCEMCDONALD S F317876.33$ 6/22/2018 62295 TRAINING & TRAVELLUNCH AT ILGFOA SEMINARCOMM ECON DEVCUPITOL9.33$ 5/28/2018 62662 BUSINESS RETENTION/EXPANSIONCUPITOL COFFEE & EATERY MTG WITH PROP OWNER TO DISCUSS DISPOSITIONCOMM ECON DEVCITY OF EVANSTON MOBIL2.31$ 5/31/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING RECEIPT FOR MEETING WITH CONVENTION VISITORS BUREAUAugust 13, 2018Page 8 of 2273 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description COMM ECON DEVKAPLAN-JYMONK-DEARBORN599.00$ 6/1/2018 62662 BUSINESS RETENTION/EXPANSIONKAPLAN FINANCIAL ENTREPRENEURSHIP GRANT FOR HUBRIS WEALTH APPROVED MAY 14 2018COMM ECON DEVTOOLUP.COM599.00$ 6/1/2018 62662 BUSINESS RETENTION/EXPANSIONTOOL UP RECEIPT FOR BEST 1 BUILT ENTREPRENEURSHIP GRANT CITY COUNCIL APPROVED 5-14-18COMM ECON DEVCENTRAL REST PRODUCTS1,819.00$ 6/4/2018 62662 BUSINESS RETENTION/EXPANSIONCENTRAL RESTAURANT PRODUCTS - C&W MARKET EQUIPMENT ENTREPRENEUR GRANTCOMM ECON DEVCITY OF EVANSTON MOBIL1.60$ 6/6/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING RECEIPT- PARK EVANSTON CENTRAL STREET MERCHANT MEETINGCOMM ECON DEVPANERA BREAD #600645218.40$ 6/8/2018 65025 FOODCITY MANAGER'S SEMI-ANNUAL CHECK-IN WITH CD AND PUBLIC SERVICE BREAKFASTCOMM ECON DEVFEDEX 78144340237515.70$ 6/18/2018 62490 OTHER PROGRAM COSTSHOUSING REHAB LEAD SAMPLES - 2309 FOSTER AND 743 BRUMMELCOMM ECON DEVSQ *SQ *CAFE CORALIE50.77$ 6/21/2018 62662 BUSINESS RETENTION/EXPANSIONCAFE CORALIE MTG - FRENCH DELEGATION CONCEPTION INDUSTRIELLE TECH FUTURESFIRE DEPARTMENTTHE HOME DEPOT #190213.18$ 5/29/2018 65040 JANITORIAL SUPPLIESREPAIR PARTSFIRE DEPARTMENTSUPERIOR INDUSTRIAL SP194.33$ 5/30/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSTATE CHEMIC*STATE CHE247.17$ 6/1/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTGFS STORE #191513.98$ 6/5/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTGREY S APPLIANCE REPAI210.00$ 6/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAPPLIANCE REPAIRFIRE DEPARTMENTSTATE CHEMIC*STATE CHE129.47$ 6/8/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SP259.77$ 6/8/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SP258.13$ 6/8/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTROAD RANGER #13231.82$ 6/11/2018 62295 TRAINING & TRAVELFUEL TRAININGFIRE DEPARTMENTINT L ASSOC OF FIRE CH209.00$ 6/13/2018 62360 MEMBERSHIP DUESPROFESSIONAL MEMBERSHIPFIRE DEPARTMENTSTATE CHEMIC*STATE CHE111.28$ 6/14/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTFOOD4LESS #055833.74$ 6/15/2018 62295 TRAINING & TRAVELTRAINING GROUND REFRESHMENTSFIRE DEPARTMENTLEMOI ACE HARDWARE51.81$ 6/15/2018 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE DEPARTMENTLE PEEP EVANSTON #853355.42$ 6/19/2018 65125 OTHER COMMODITIESTRAINING MEETING REFRESHMENTSFIRE DEPARTMENTOHD, LLLP810.00$ 6/19/2018 62521 MEDICAL EQ MAINT AGREEMENTSFIT TEST MACHINE CALIBRATIONFIRE DEPARTMENTSUPERIOR INDUSTRIAL SP164.36$ 6/19/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SP192.54$ 6/19/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSTATE CHEMIC*STATE CHE162.62$ 6/20/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTVALLI PRODUCE23.47$ 6/20/2018 62295 TRAINING & TRAVELTRAINING GROUND WATERFIRE DEPARTMENTPAYPAL *GOLDMONSTER49.95$ 6/21/2018 65040 JANITORIAL SUPPLIESSTATION SUPPLIESFIRE DEPARTMENTPAYPAL *TEDVANDEREN54.99$ 6/21/2018 65040 JANITORIAL SUPPLIESSTATION SUPPLIESFIRE DEPARTMENTMASTER FOG LLC150.00$ 6/22/2018 65625 FURNITURES AND FIXTURESLIQUID SMOKEFIRE DEPARTMENTMASTER FOG LLC925.00$ 6/22/2018 65625 FURNITURES AND FIXTURESTRAINING SMOKE MACHINEFIRE DEPARTMENTMASTER FOG LLC925.00$ 6/22/2018 65625 FURNITURES AND FIXTURESTRAINING SMOKE MACHINEFIRE DEPARTMENTSUPERIOR INDUSTRIAL SP53.63$ 6/22/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESHEALTH/HUMAN SVCSSSP* CMBWN350.00$ 5/30/2018 62295 TRAINING & TRAVEL40 HOUR TRAINING FOR DOMESTIC VIOLENCEHEALTH/HUMAN SVCSSSP* CMBWN350.00$ 5/30/2018 62295 TRAINING & TRAVELTRAINING FOR DOMESTIC VIOLENCE 40 HOURSHEALTH/HUMAN SVCSAMERICAN374.40$ 6/1/2018 62295 TRAINING & TRAVELNACCHO ANNUAL CONFERENCE ETHOMAS-SMITHHEALTH/HUMAN SVCSCITY OF EVANSTON2.00$ 6/14/2018 62295 TRAINING & TRAVELOPIOD PANEL AT LIBRARYHEALTH/HUMAN SVCSMARRIOTT NORMAL433.44$ 6/15/2018 62476 CRI GRANT EXPENSE (HHS)ELASSITER ATTENDANCE TO PREPAREDNESS SUMMITTAugust 13, 2018Page 9 of 2274 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description HEALTH/HUMAN SVCSMARRIOTT NORMAL577.92$ 6/18/2018 62477 PHEP GRANT-EXPENSEATTENDING THE PREPAREDNESS SUMMIT-HOTELHEALTH/HUMAN SVCSSSP* CMBWN350.00$ 6/19/2018 62295 TRAINING & TRAVELKNELSON DOMESTIC VIOLENCE TRAININGLEGAL DEPARTMENTSPOTHERO 844-324-776822.00$ 5/31/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTLEGAL DEPARTMENTSPOTHERO 844-324-776816.00$ 6/1/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTLEGAL DEPARTMENTIICLE1,625.00$ 6/8/2018 62360 MEMBERSHIP DUESICCLE CONTINUING EDUCATION SUBSCRIPTION FOR THE ATTORNEYSLEGAL DEPARTMENTPAYPAL *CHICAGOBARA120.00$ 6/8/2018 62295 TRAINING & TRAVELCONTINUING LEGAL EDUCATION FOR FOIALEGAL DEPARTMENTPAYPAL *CHICAGOBARA112.00$ 6/8/2018 62360 MEMBERSHIP DUESCHICAGO BAR ASSOCIATION (ALEX) MEMBERSHIPLEGAL DEPARTMENTSPOTHERO 844-324-776815.00$ 6/8/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTLEGAL DEPARTMENTUS COURTS.COM3.95$ 6/14/2018 62345 COURT COSTS/LITIGATIONFILING FEE - CROSBY V. COELEGAL DEPARTMENTSPOTHERO 844-324-776820.00$ 6/15/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLEGAL DEPARTMENTSPOTHERO 844-324-776822.00$ 6/19/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLEGAL DEPARTMENTSPOTHERO 844-324-776822.00$ 6/21/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLEGAL DEPARTMENTSPOTHERO 844-324-776822.00$ 6/22/2018 62345 COURT COSTS/LITIGATIONFILING FEE FOR COURTPOLICE DEPARTMENTLEGACY EVENTS, LLC630.00$ 5/28/2018 62490 OTHER PROGRAM COSTSOFFICER & GENTLEMAN OUTINGPOLICE DEPARTMENTUBER TRIP DRDOW28.98$ 5/30/2018 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPARTMENTEB COOK COUNTY REGION90.00$ 6/1/2018 62295 TRAINING & TRAVELCOOK COUNTY REGIONAL ORGANIZED CRIME CONFERENCE FOR INTEL UNITPOLICE DEPARTMENTILLINOIS ASSOCIATION O57.00$ 6/1/2018 62770 MISCELLANEOUSILLINOIS ASSOCIATION OF CHIEFS OF POLICE - POSTERPOLICE DEPARTMENTNATIONAL NIGHT OUT562.89$ 6/1/2018 62490 OTHER PROGRAM COSTSNATIONAL NIGHT OUT SUPPLIESPOLICE DEPARTMENTUS FLEET TRACKING149.80$ 6/4/2018 41420 RESERVE NARCOTIC ENFORCEMENTJUNE GPS SERVICEPOLICE DEPARTMENTAMERICAN TAXI DISPATCH42.00$ 6/5/2018 62295 TRAINING & TRAVELTRANSPORT TO AIRPORT FOR SGT FOR AXON ACCELERATE BWC CONFERENCEPOLICE DEPARTMENTINT*IN *POWERPHONE, IN129.00$ 6/5/2018 62295 TRAINING & TRAVELEMD (EMERGENCY MEDICAL DISPATCH) RECERTIFICATION TRAINING - ALLENPOLICE DEPARTMENTMAYFLOWER CAB CO LLC61.63$ 6/5/2018 62295 TRAINING & TRAVELCAB TO HOTEL FOR SGT AND CMDR FOR AXON ACCELERATE BWC CONFERENCE IN AZPOLICE DEPARTMENTAMERICAN25.00$ 6/6/2018 62295 TRAINING & TRAVELCHECKED BAG FEE FOR SGT FOR FLIGHT TO AZ FOR AXON ACCELERATE BODY WORN CAMERA CONFERENCEPOLICE DEPARTMENT7-ELEVEN 3303155.98$ 6/8/2018 62295 TRAINING & TRAVELFUEL FOR TRAVEL TO TRAINING WITH POLICE DOGPOLICE DEPARTMENTJEWEL-OSCO17.64$ 6/8/2018 65025 FOODPRISONER FOODPOLICE DEPARTMENTSONITROL GREAT LAKES I650.88$ 6/8/2018 65085 MINOR EQUIP & TOOLSDISTRICT 65 KEY FOBSPOLICE DEPARTMENTUBER IBL6N15.16$ 6/8/2018 62295 TRAINING & TRAVELTRANSPORTATION IN AZ FOR SGT AND CMDRPOLICE DEPARTMENTAMERICAN25.00$ 6/11/2018 62295 TRAINING & TRAVELBAGGAGE FEE FOR RETURN FLIGHT FROM AZ FOR AXON CONFERENCEPOLICE DEPARTMENTAMERICAN25.00$ 6/11/2018 62295 TRAINING & TRAVELBAGGAGE FEE RETURN TRIP FOR AXON CONFERENCE IN AZPOLICE DEPARTMENTAMERICAN TAXI DISPATCH42.00$ 6/11/2018 62295 TRAINING & TRAVELTRANSPORTATION RETURN FROM AIRPORT FOR SGT FOR AXON CONFERENCE AZPOLICE DEPARTMENTJEWEL-OSCO10.96$ 6/11/2018 62490 OTHER PROGRAM COSTSCHIEF MCHUGH VISIT & LUNCH WITH STAFFPOLICE DEPARTMENTPANINO S PIZZERIA OR142.00$ 6/11/2018 62370 EXPENSE ALLOWANCEPIZZA LUNCH WITH STAFF AND RETIRED CHIEF MCHUGHPOLICE DEPARTMENTWESTIN KIERLAND RESORT638.28$ 6/11/2018 62295 TRAINING & TRAVELCOMMANDER HOTEL ROOM FOR AXON TRAINING CONFERENCE, SCOTTSDALE AZPOLICE DEPARTMENTWESTIN KIERLAND RESORT638.28$ 6/11/2018 62295 TRAINING & TRAVELSGT HOTEL ROOM FOR AXON TRAINING CONFERENCE, SCOTTSDALE AZPOLICE DEPARTMENTNU CPS REGISTRATION1,050.00$ 6/12/2018 65120 POLICE DUI EXPENSE2 TECHNICAL CDR COURSES FOR TRAFFIC UNIT/MCAT MEMBERPOLICE DEPARTMENTJC LICHT - 1252 - EVAN101.17$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIALSPECIALITY PAINT FOR CELL FLOORS, SANDPAPER, CHIPPER, BRUSHPOLICE DEPARTMENTSETCOM CORPORATION121.63$ 6/15/2018 62770 MISCELLANEOUSTRAFFIC HEADSETS REPAIRSPOLICE DEPARTMENTTHE UPS STORE #051128.93$ 6/20/2018 62490 OTHER PROGRAM COSTSOVERNIGHT SHIPPINGAugust 13, 2018Page 10 of 2275 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description POLICE DEPARTMENTUBER DSHD214.38$ 6/20/2018 62490 OTHER PROGRAM COSTSRIDER TO SHELTERPOLICE DEPARTMENTUBER NBXLC18.38$ 6/20/2018 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPARTMENTJC LICHT - 1252 - EVAN36.93$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIALSPECIALITY PAINT FOR CELL FLOORSPOLICE DEPARTMENTPAYPAL *POLICE RECO195.00$ 6/21/2018 62295 TRAINING & TRAVELPOLICE RECORDS BUREAU MANAGEMENT TRAINING FOR BUREAU SUPERVISORPOLICE DEPARTMENTENTERPRISE RENT-A-CAR1,045.35$ 6/22/2018 41420 RESERVE NARCOTIC ENFORCEMENTSPECIAL OPERATIONS CAR RENTAL CHARGES.POLICE DEPARTMENTUBER TRIP HVY3730.55$ 6/22/2018 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPRCS/ADMINISTRATIONSUBWAY 0346614138.90$ 5/28/2018 65110 REC PROGRAM SUPPLIESFOOD FOR STAFF ASSIGNED TO WORK PARKING AREA (COULD NOT LEAVE THE SITE)PRCS/ADMINISTRATIONSUBWAY 0346614119.45$ 5/29/2018 65110 REC PROGRAM SUPPLIESFOOD FOR WORKERS ASSIGNED TO JAMES PARK TOURNAMENT (COULD NOT LEAVE THE SITE)PRCS/ADMINISTRATIONDME ACCESS LLC375.00$ 5/31/2018 62245 OTHER EQ MAINTWHEELCHAIR LIFT SERVICEPRCS/ADMINISTRATIONBLUESTONE37.73$ 6/1/2018 65025 FOODLUNCH WITH OAKPARK PRK DIST TO DISCUSS FUNDRAISING AND PROGRAMMATIC IDEAS AND THEMESPRCS/ADMINISTRATIONTARGET 000328399.56$ 6/4/2018 65110 REC PROGRAM SUPPLIESREPLACEMENT BATTERIES FOR MICROPHONE USED FOR SOUND SYSTEMPRCS/ADMINISTRATIONNRPA HOUSING221.13$ 6/7/2018 62295 TRAINING & TRAVELHOUSING DEPOSIT FOR NRPA CONFERENCE IN INDIANAPRCS/ADMINISTRATIONNRPA HOUSING209.43$ 6/7/2018 62295 TRAINING & TRAVELHOUSING FOR NATIONAL PARKS AND RECREATION TRAINING CONFERENCE - MAURICE WILKERSONPRCS/ADMINISTRATIONNRPA HOUSING209.43$ 6/7/2018 62295 TRAINING & TRAVELNATIONAL PARKS AND RECREATION CONFERENCE TRAINING-RAY DOERNERPRCS/ADMINISTRATIONNRPA HOUSING209.43$ 6/7/2018 62295 TRAINING & TRAVELNATIONAL PARKS AND RECREATION TRAINING CONFERENCE HOUSING FOR BOB DORNEKERPRCS/ADMINISTRATIONNRPA HOUSING209.43$ 6/7/2018 62295 TRAINING & TRAVELNRPA MICHELLE TOMPKINS HOTELPRCS/ADMINISTRATIONNRPA-CONGRESS565.00$ 6/7/2018 62295 TRAINING & TRAVELNRPA CONFERENCE REGISTRATION - B DORNEKERPRCS/ADMINISTRATIONNRPA-CONGRESS645.00$ 6/7/2018 62295 TRAINING & TRAVELNRPA CONFERENCE REGISTRATION - L HEMINGWAYPRCS/ADMINISTRATIONNRPA-CONGRESS565.00$ 6/7/2018 62295 TRAINING & TRAVELNRPA CONFERENCE REGISTRATION - M TOMPKINSPRCS/ADMINISTRATIONNRPA-CONGRESS565.00$ 6/7/2018 62295 TRAINING & TRAVELNRPA CONFERENCE REGISTRATION - M WILKERSONPRCS/ADMINISTRATIONNRPA-CONGRESS565.00$ 6/7/2018 62295 TRAINING & TRAVELNRPA CONFERENCE REGISTRATION - R DOERNERPRCS/ADMINISTRATIONLOWES #01748*479.00$ 6/8/2018 65110 REC PROGRAM SUPPLIESREFRIGERATOR FOR FOG HOUSE - CAMPPRCS/ADMINISTRATIONDME ACCESS LLC1,110.00$ 6/15/2018 62245 OTHER EQ MAINTACCESSIBLE LIFT MAINTENANCEPRCS/ADMINISTRATIONTHE HOME DEPOT #1902116.11$ 6/18/2018 65110 REC PROGRAM SUPPLIESZOMBIE CAMP SUPPLIESPRCS/ADMINISTRATIONHOMEDEPOT.COM2.94$ 6/19/2018 65110 REC PROGRAM SUPPLIESZOMBIE CAMP SUPPLIESPRCS/ADMINISTRATIONHOMEDEPOT.COM6.18$ 6/20/2018 65110 REC PROGRAM SUPPLIESZOMBIE CAMP SUPPLIESPRCS/ADMINISTRATIONHOMEDEPOT.COM6.70$ 6/20/2018 65110 REC PROGRAM SUPPLIESZOMBIE CAMP SUPPLIESPRCS/ADMINISTRATIONHOMEDEPOT.COM2.75$ 6/21/2018 65110 REC PROGRAM SUPPLIESZOMBIE CAMP SUPPLIESPRCS/ADMINISTRATIONAMERICAN464.50$ 6/22/2018 62295 TRAINING & TRAVELTRANSPORTATION FOR THE SEED NEW LEADERS TRAINING IN SEATTLE, WAPRCS/ADMINISTRATIONAMERICAN168.29$ 6/22/2018 62295 TRAINING & TRAVELTRANSPORTATION TO THE SEED NEW LEADERS WEEK TRAINING IN SEATTLE, WAPRCS/ADMINISTRATIONDME ACCESS LLC(515.00)$ 6/22/2018 62245 OTHER EQ MAINTREFUND - LIFT DID NOT NEED CAT 1 PRESSURE TESTPRCS/CHAND NEWB CNTRULINE *SHIP SUPPLIES142.45$ 6/1/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/CHAND NEWB CNTRTARGET 0000927450.85$ 6/5/2018 65110 REC PROGRAM SUPPLIESSNACKS FOR STAFF TRAINING AND HAND SANITIZE FOR CAMP COUNSELOR FIRST AID KITSPRCS/CHAND NEWB CNTRWM SUPERCENTER #1998158.00$ 6/5/2018 65110 REC PROGRAM SUPPLIES10X10 TENTS FOR SPORTS CAMP GROUPSPRCS/CHAND NEWB CNTRDSS*ACHIEVMNTPRODUCTS44.99$ 6/6/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/CHAND NEWB CNTRTARGET 00009274157.73$ 6/6/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/CHAND NEWB CNTRWRISTBANDS MEDTECH USA198.18$ 6/6/2018 65110 REC PROGRAM SUPPLIESIDENTIFICATION BRACELETS FOR SUMMER CAMP FIELD TRIPS (CAMPER IDENTIFICATION FOR SAFETY)August 13, 2018Page 11 of 2276 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/CHAND NEWB CNTRBLICK ART 800 447 189222.03$ 6/8/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/CHAND NEWB CNTRGIGIOS304.35$ 6/8/2018 65025 FOODFOOD FOR LAKEFRONT STAFF TRAINING/SCHEDULING SESSIONPRCS/CHAND NEWB CNTRJEWEL-OSCO7.98$ 6/8/2018 65025 FOODCAMP SNACK SUPPLIESPRCS/CHAND NEWB CNTROFFICEMAX/DEPOT 621213.99$ 6/8/2018 65095 OFFICE SUPPLIESGLUEPRCS/CHAND NEWB CNTRSAMS CLUB #6444461.06$ 6/8/2018 65025 FOODCAMP SNACKSPRCS/CHAND NEWB CNTRSSI*SCHOOL SPECIALTY223.58$ 6/8/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/CHAND NEWB CNTRTARGET 00009274150.10$ 6/8/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/CHAND NEWB CNTRTARGET 00009274(39.96)$ 6/8/2018 65110 REC PROGRAM SUPPLIESREFUND OF CAMP SUPPLIESPRCS/CHAND NEWB CNTRTHOR GUARD INC218.50$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALREPLACEMENT LIGHT FOR THORGUARD SYSTEM AT BEACH OFFICEPRCS/CHAND NEWB CNTRARC*SERVICES/TRAINING200.00$ 6/11/2018 62490 OTHER PROGRAM COSTSCPR CERTIFICATION FOR SUMMER CAMP STAFFPRCS/CHAND NEWB CNTRWM SUPERCENTER #1998131.60$ 6/13/2018 65110 REC PROGRAM SUPPLIESBOARD GAMES FOR SPORTS CAMP AFTER CARE AND TENT FOR SPORTS CAMP GROUPINGSPRCS/CHAND NEWB CNTRTHE HOME DEPOT #1902397.01$ 6/14/2018 62490 OTHER PROGRAM COSTSSUPPLIES FOR MSYEP CLEANING CREWPRCS/CHAND NEWB CNTRTHE HOME DEPOT #1902103.55$ 6/15/2018 65110 REC PROGRAM SUPPLIESSPRAY PAINT, MEASURING WHEEL AND MARKING WAND FOR WAMFPRCS/CHAND NEWB CNTRTHE HOME DEPOT #190274.67$ 6/21/2018 62490 OTHER PROGRAM COSTSSUPPLIES FOR MSYEP CLEANING CREWPRCS/CHAND NEWB CNTRPUMP IT UP OF GLENVIEW268.00$ 6/22/2018 62507 FIELD TRIPSSPORTS CAMP FIELD TRIPPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY46.94$ 5/31/2018 62490 OTHER PROGRAM COSTSLIVE FOOD FOR ANIMALSPRCS/ECOLOGY CNTRACT*SCHAUMBURG PARK160.00$ 6/1/2018 62507 FIELD TRIPSECO TRAVELERS FIELD TRIPPRCS/ECOLOGY CNTRHOUZZ INC.450.04$ 6/1/2018 65110 REC PROGRAM SUPPLIESCAMP CLASSROOM RUGSPRCS/ECOLOGY CNTRVALLI PRODUCE11.15$ 6/1/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRVALLI PRODUCE74.39$ 6/6/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/ECOLOGY CNTRDOLLARTREE23.00$ 6/7/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRDOLLARTREE5.00$ 6/8/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRDOMINO S 9175371.82$ 6/8/2018 65025 FOODCAMP STAFF TRAINING LUNCHPRCS/ECOLOGY CNTRFOSTER SMITH MAIL ORDR44.19$ 6/8/2018 62490 OTHER PROGRAM COSTSANIMAL CARE HAYPRCS/ECOLOGY CNTRTARGET 00009274181.43$ 6/8/2018 65110 REC PROGRAM SUPPLIESCAMPSITE SET UP SUPPLIESPRCS/ECOLOGY CNTRCVS/PHARMACY #0876016.06$ 6/11/2018 65025 FOODCIT PRIZESPRCS/ECOLOGY CNTRGFS STORE #1915128.03$ 6/11/2018 65025 FOODTRAVELERS CAMPOUT AND WILDLFOWER SNACKPRCS/ECOLOGY CNTRWAL-MART #1998366.83$ 6/11/2018 65110 REC PROGRAM SUPPLIESCAMP SET UP AND ACTIVITY SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #190231.92$ 6/12/2018 65005 AGRI/BOTANICAL SUPPLIESCOMMUNITY GARDEN PLASTICPRCS/ECOLOGY CNTRTHE HOME DEPOT #19025.13$ 6/12/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRMUSEUM OF SCIENCE & IN313.25$ 6/13/2018 62507 FIELD TRIPSECOEXPLORERS FIELD TRIPPRCS/ECOLOGY CNTRPETSMART # 042744.86$ 6/13/2018 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRTARGET 000092749.67$ 6/13/2018 65025 FOODCAMP SITE SUPPLIES AND CAMP SNACKSPRCS/ECOLOGY CNTRTARGET 0000927487.08$ 6/13/2018 65110 REC PROGRAM SUPPLIESCAMP SITE SUPPLIES AND CAMP SNACKSPRCS/ECOLOGY CNTRTHE HOME DEPOT #190217.33$ 6/13/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRFISH TECH79.84$ 6/14/2018 65110 REC PROGRAM SUPPLIESFISHING PROGRAMPRCS/ECOLOGY CNTRTHE HOME DEPOT #190211.09$ 6/15/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRVALLI PRODUCE7.81$ 6/15/2018 62490 OTHER PROGRAM COSTSANIMAL FOODAugust 13, 2018Page 12 of 2277 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/ECOLOGY CNTRGFS STORE #1915119.17$ 6/18/2018 65025 FOODCAMPFIRE SUPPLIES, FISHING DRINKS, AND WILDFLOWER SNACKPRCS/ECOLOGY CNTRGFS STORE #191553.00$ 6/18/2018 65025 FOODCAMPFIRE SUPPLIES, FISHING DRINKS, AND WILDFLOWER SNACKPRCS/ECOLOGY CNTRD AND D FINER FOODS13.66$ 6/19/2018 65025 FOODWILDFLOWER SNACKPRCS/ECOLOGY CNTRCOSLEY ZOO GIFT SHOP344.50$ 6/21/2018 62507 FIELD TRIPSECOQUEST FIELD TRIPPRCS/ECOLOGY CNTRTARGET 0000927422.65$ 6/21/2018 65110 REC PROGRAM SUPPLIESEXPLORERS TRIP SUPPLIE AND TENT BINSPRCS/ECOLOGY CNTRTARGET 0000927429.97$ 6/21/2018 65110 REC PROGRAM SUPPLIESEXPLORERS TRIP SUPPLIE AND TENT BINSPRCS/ECOLOGY CNTRVALLI PRODUCE3.17$ 6/21/2018 62490 OTHER PROGRAM COSTSCOOKOUT FOOD AND ANIMAL FOODPRCS/ECOLOGY CNTRVALLI PRODUCE35.88$ 6/21/2018 65025 FOODCOOKOUT FOOD AND ANIMAL FOODPRCS/ECOLOGY CNTRFMNH - FIELD MUSEUM247.00$ 6/22/2018 62507 FIELD TRIPSECO TRAVELERS FIELD TRIPPRCS/ECOLOGY CNTRGFS STORE #1915441.80$ 6/22/2018 65025 FOODCAMPOUT AND COOKOUT SHOPPINGPRCS/ECOLOGY CNTRGFS STORE #19155.99$ 6/22/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/ECOLOGY CNTRPETSMART # 042718.99$ 6/22/2018 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902139.94$ 6/22/2018 65110 REC PROGRAM SUPPLIESCAMP COOKOUT SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #190229.12$ 6/22/2018 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CNTRWALGREENS #261931.55$ 6/22/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/ECOLOGY CNTRWAL-MART #199886.96$ 6/22/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRWM SUPERCENTER #199864.17$ 6/22/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE90.98$ 5/28/2018 65025 FOODAFTERSCHOOL PARENT MEETINGPRCS/FLEETWOOD CNTRTHE HOME DEPOT #190279.96$ 5/28/2018 65050 BUILDING MAINTENANCE MATERIALTARPS FOR GYM FLOOR COVERAGEPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE202.90$ 5/29/2018 65025 FOODYEAR END PARTYPRCS/FLEETWOOD CNTRAMERICAN CAMPING ASSO-205.00$ 5/31/2018 62295 TRAINING & TRAVELB JENKINS MID-STATES TRAININGPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE206.46$ 6/1/2018 65025 FOOD1. FJCC SNACK AND SUPPER 2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN JUICEPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE100.93$ 6/1/2018 65025 FOOD1. FJCC SNACK AND SUPPER 2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN JUICEPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE57.96$ 6/1/2018 65025 FOOD1. FJCC SNACK AND SUPPER 2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN JUICEPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE110.47$ 6/1/2018 65025 FOOD1. FJCC SNACK AND SUPPER 2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN JUICEPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE19.56$ 6/1/2018 65025 FOOD1. FJCC SNACK AND SUPPER 2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN JUICEPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE59.58$ 6/1/2018 65025 FOOD1. SENIOR ITEMS2. FJCC SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE77.14$ 6/1/2018 65110 REC PROGRAM SUPPLIES1. SENIOR ITEMS2. FJCC SUPPERPRCS/FLEETWOOD CNTROFFICE DEPOT #51031.96$ 6/1/2018 65110 REC PROGRAM SUPPLIESBINDERS FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD CNTRPOTBELLY #5107.25$ 6/1/2018 65025 FOODTRAININGPRCS/FLEETWOOD CNTRSQU*SQ *EVANSTON CHICK85.48$ 6/1/2018 65025 FOODTRAINING LUNCHPRCS/FLEETWOOD CNTRTHE HOME DEPOT #190295.64$ 6/1/2018 65110 REC PROGRAM SUPPLIESTOTES FOR SUMMER FOOD PROGRAMPRCS/FLEETWOOD CNTREINSTEIN BROS BAGELS1330.58$ 6/4/2018 65025 FOODSUMMER STAFF TRAININGPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902150.00$ 6/4/2018 65040 JANITORIAL SUPPLIESDEPOSIT FOR FLOOR MAINTAINER FOR STRIPPING FLOORS TOTAL CAME OUT TO $58.30PRCS/FLEETWOOD CNTRTHE HOME DEPOT #190227.90$ 6/4/2018 65040 JANITORIAL SUPPLIESMATERIAL FOR SPRING CLEANINGPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902(91.70)$ 6/4/2018 65040 JANITORIAL SUPPLIESREFUND FROM DEPOSIT FOR FLOOR MAINTAINER FOR STRIPPING FLOOR TOTAL CAME OUT TO $58.30PRCS/FLEETWOOD CNTRTHE HOME DEPOT #190225.00$ 6/4/2018 65040 JANITORIAL SUPPLIESWET DRY VACUUM FOR STRIPPING FLOORSPRCS/FLEETWOOD CNTRTHE HOME DEPOT #19020.30$ 6/4/2018 65040 JANITORIAL SUPPLIESWET VACUUM FOR STRIPPING FLOORSAugust 13, 2018Page 13 of 2278 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902150.00$ 6/4/2018 65050 BUILDING MAINTENANCE MATERIALDEPOSIT FOR TILLER FOR GARDEN TOTAL CAME OUT TO $52.80PRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902(97.20)$ 6/4/2018 65050 BUILDING MAINTENANCE MATERIALTILLER FOR GARDENPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902117.38$ 6/4/2018 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESPRCS/FLEETWOOD CNTRVALLI PRODUCE33.22$ 6/4/2018 65025 FOODSUMMER CAMP STAFF TRAININGPRCS/FLEETWOOD CNTRDOLLARTREE44.00$ 6/5/2018 65110 REC PROGRAM SUPPLIESSENIOR BINGOPRCS/FLEETWOOD CNTRNOTEBAERT MUSEUM ACCT197.00$ 6/6/2018 62507 FIELD TRIPSCAMP TRIPPRCS/FLEETWOOD CNTRTHE HOME DEPOT #190242.72$ 6/6/2018 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE135.54$ 6/7/2018 65025 FOOD1. SENIOR BINGO2. SENIOR BINGO/LAST DAY OF SCHOOLPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE255.99$ 6/7/2018 65025 FOOD1. SENIOR BINGO2. SENIOR BINGO/LAST DAY OF SCHOOLPRCS/FLEETWOOD CNTRNRPA HOUSING209.43$ 6/7/2018 62295 TRAINING & TRAVELNRPAPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE38.97$ 6/8/2018 65025 FOOD1. KITCHEN ITEMS2. PRE CAMP NEEDS3. PRE CAMP NEEDSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE169.15$ 6/8/2018 65025 FOOD1. KITCHEN ITEMS2. PRE CAMP NEEDS3. PRE CAMP NEEDSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE154.51$ 6/8/2018 65110 REC PROGRAM SUPPLIES1. KITCHEN ITEMS2. PRE CAMP NEEDS3. PRE CAMP NEEDSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE29.52$ 6/8/2018 65110 REC PROGRAM SUPPLIESSUMMER NON FOOD ITEMSPRCS/FLEETWOOD CNTRJET BLUE PRINT780.00$ 6/8/2018 62210 PRINTINGSUMMER FOOD MENUS/YARD SIGNSPRCS/FLEETWOOD CNTRTARGET 00009274157.34$ 6/8/2018 65110 REC PROGRAM SUPPLIESMASON PARK RECREATION SUPPLIESPRCS/FLEETWOOD CNTRTHE HOME DEPOT #190268.87$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALSUMMER FOOD PROGRAM SUPPLIES/GYM FLOOR MAINTENANCE BATTERIES FOR MICROPHONESPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902190.99$ 6/8/2018 65110 REC PROGRAM SUPPLIESSUMMER FOOD PROGRAM SUPPLIES/GYM FLOOR MAINTENANCE BATTERIES FOR MICROPHONESPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE42.52$ 6/11/2018 65025 FOODPRECAMP ITEMPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE761.44$ 6/12/2018 65025 FOOD1. SUMMER FOOD NON FOOD ITEMS 2. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE110.45$ 6/12/2018 65110 REC PROGRAM SUPPLIES1. SUMMER FOOD NON FOOD ITEMS 2. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRDOLLARTREE30.00$ 6/13/2018 65110 REC PROGRAM SUPPLIESTHEATRE SHOW PROPS/ACTOR'S PROPERTY BAGESPRCS/FLEETWOOD CNTRGUITAR CENTER #33447.99$ 6/13/2018 65110 REC PROGRAM SUPPLIESTHEATRE MUSICAL PROP (HARMONICA)PRCS/FLEETWOOD CNTRGORDON FOOD SERVICE1,145.83$ 6/14/2018 65025 FOODSUMMER FOOD BREAKFAST (389.78) ON FOLLOWING RECEIPTS.... OVER THE 1500 LIMIT AND NEEDED TO BE BROKENPRCS/FLEETWOOD CNTRLEMOI ACE HARDWARE29.99$ 6/14/2018 65110 REC PROGRAM SUPPLIESSET BUILLDING SUPPLIESPRCS/FLEETWOOD CNTRMEDIEVAL TIMES SCHA TI957.78$ 6/14/2018 62507 FIELD TRIPSCAMP TRIPPRCS/FLEETWOOD CNTRMEDIEVAL TIMES SCHA TI957.78$ 6/14/2018 62507 FIELD TRIPSMEDIEVAL TIMES DINNER & TOURNAMENT FIELD TRIPPRCS/FLEETWOOD CNTRCHICAGO COSTUME WAREHO50.00$ 6/15/2018 65110 REC PROGRAM SUPPLIESCOSTUME FOR CAMP DEMONSTRATIONPRCS/FLEETWOOD CNTRDOLLARTREE28.00$ 6/15/2018 65110 REC PROGRAM SUPPLIESSCAVENGER HUNT ITEMSPRCS/FLEETWOOD CNTRGFS STORE #191534.74$ 6/15/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR OPENING NIGHT RECEPTION FOR THE PLAY FROM THE MISSISSIPPI DELTAPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE213.36$ 6/15/2018 65025 FOOD1. SUMMER FOOD ITEMS2. CAMP COOKOUT3. FROM PREVIOUS RECEIPT4. SUMMER FOODPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE389.78$ 6/15/2018 65025 FOOD1. SUMMER FOOD ITEMS2. CAMP COOKOUT3. FROM PREVIOUS RECEIPT4. SUMMER FOODPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE128.03$ 6/15/2018 65110 REC PROGRAM SUPPLIES1. SUMMER FOOD ITEMS2. CAMP COOKOUT3. FROM PREVIOUS RECEIPT4. SUMMER FOODPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE145.83$ 6/15/2018 65110 REC PROGRAM SUPPLIES1. SUMMER FOOD ITEMS2. CAMP COOKOUT3. FROM PREVIOUS RECEIPT4. SUMMER FOODPRCS/FLEETWOOD CNTRPAPA JOHN S #101256.74$ 6/15/2018 65025 FOODFOOD FOR FROM THE MISSISSIPPI DELTA PRODUCTION CREW, ACTORS AND VOLUNTEERS DURING TECH WEEKPRCS/FLEETWOOD CNTRTHE HOME DEPOT #190295.32$ 6/15/2018 65040 JANITORIAL SUPPLIESBUILDING MATERIALPRCS/FLEETWOOD CNTRTHE HOME DEPOT #19021,077.00$ 6/15/2018 65110 REC PROGRAM SUPPLIESAIR CONDITIONING UNITS (2), AND DEHUMIDIFIER FOR THEATREAugust 13, 2018Page 14 of 2279 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/FLEETWOOD CNTRWAL-MART #1998144.89$ 6/15/2018 65110 REC PROGRAM SUPPLIESFANS (4) FOR THEATREPRCS/FLEETWOOD CNTRWM SUPERCENTER #199852.17$ 6/15/2018 65095 OFFICE SUPPLIESTHEATRE BUILDING SUPPLIES (CHURCH HAND FANS)PRCS/FLEETWOOD CNTRCVS/PHARMACY #0597811.11$ 6/18/2018 65095 OFFICE SUPPLIESBOX OFFICE SUPPLIESPRCS/FLEETWOOD CNTRFOOD4LESS #055866.97$ 6/18/2018 65025 FOODFOOD & BEVERAGES FOR OPENING NIGHT RECEPTION FOR THE PLAY FROM THE MISSISSIPPI DELTAPRCS/FLEETWOOD CNTRGFS STORE #191519.86$ 6/18/2018 65025 FOODBAGS OF ICE FOR HEAT ADVISORY DAY AT THEATRE/FOOD FOR OPENING NIGHT RECEPTION OF THE PLAY DELTAPRCS/FLEETWOOD CNTRHOUSE OF RENTAL44.00$ 6/18/2018 62375 RENTALSRENTAL-DRAPES FOR THEATRE LOBBYPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE145.00$ 6/19/2018 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRWALGREENS #26195.78$ 6/19/2018 65110 REC PROGRAM SUPPLIESBREAD BAKING PROJECTPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902150.00$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALDEPOSIT FOR GARDEN TOOL RENTALPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902(78.50)$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALTOTAL FOR GARDEN TILLER RENTALPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE602.26$ 6/21/2018 65025 FOOD1. SUMMER NON FOOD ITEMS2. SUMMER FOOD ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE18.29$ 6/21/2018 65110 REC PROGRAM SUPPLIES1. SUMMER NON FOOD ITEMS2. SUMMER FOOD ITEMSPRCS/FLEETWOOD CNTRHOUSE OF RENTAL44.00$ 6/21/2018 62375 RENTALSRENTAL-THEATRE LOBBY DRAPESPRCS/FLEETWOOD CNTRRITE LOCK & SAFE30.30$ 6/21/2018 65040 JANITORIAL SUPPLIES766 AND OTHER BUS KEYSPRCS/FLEETWOOD CNTRAMC VILLAGE CR 18 #687899.00$ 6/22/2018 62507 FIELD TRIPSCAMP MOVIE DAYPRCS/FLEETWOOD CNTRANTONS GREENHOUSES AND170.25$ 6/22/2018 65110 REC PROGRAM SUPPLIESFJCC GARDENPRCS/FLEETWOOD CNTRANTONS GREENHOUSES AND38.00$ 6/22/2018 65110 REC PROGRAM SUPPLIESFJCC GARDENPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE92.37$ 6/22/2018 65025 FOOD1. MASON SNACK2.DISCOVERY SUPPLIES3. SUMMER NON FOOD ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE786.91$ 6/22/2018 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE90.58$ 6/22/2018 65110 REC PROGRAM SUPPLIES1. MASON SNACK2.DISCOVERY SUPPLIES3. SUMMER NON FOOD ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE36.58$ 6/22/2018 65110 REC PROGRAM SUPPLIES1. MASON SNACK2.DISCOVERY SUPPLIES3. SUMMER NON FOOD ITEMSPRCS/FLEETWOOD CNTRMEDIEVAL TIMES SCHA TI831.00$ 6/22/2018 62507 FIELD TRIPSMEDIEVAL CAMP TRIPPRCS/FLEETWOOD CNTRMEDIEVAL TIMES SCHA TI831.03$ 6/22/2018 62507 FIELD TRIPSMEDIEVAL TIMES DINNER & TOURNAMENT FIELD TRIPPRCS/FLEETWOOD CNTRPAPA JOHN S #101297.18$ 6/22/2018 65025 FOODPIZZA FOR MASON PARKPRCS/FLEETWOOD CNTRVALLI PRODUCE36.23$ 6/22/2018 65025 FOODICE CREAM MASON PARKPRCS/FLEETWOOD CNTRWINDY CITY GARDEN CENT26.28$ 6/22/2018 65110 REC PROGRAM SUPPLIESFJCC GARDENPRCS/FLEETWOOD CNTRMICHAELS STORES 515134.17$ 6/25/2018 65095 OFFICE SUPPLIESPOSTER PICTURE FRAMES FOR DISPLAY CASEPRCS/GIBBS MORRISONOFFICE DEPOT #510126.99$ 6/1/2018 65095 OFFICE SUPPLIESPRINTER INK-OFFICE SUPPLIESPRCS/GIBBS MORRISONGFS STORE #191520.27$ 6/21/2018 62490 OTHER PROGRAM COSTSSUPPLIES FOR THE ICE CREAM SOCIALPRCS/LEVY SEN CNTRTHE HOME DEPOT #190266.97$ 5/31/2018 65040 JANITORIAL SUPPLIESWAX FOR THE FLOORPRCS/LEVY SEN CNTRTHE HOME DEPOT #190219.75$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALCARPET GLUEPRCS/LEVY SEN CNTRDRURY LANE112.00$ 6/13/2018 62507 FIELD TRIPSFEB 13 SENIOR TRIP TO MAMMA MIA AT DRURY LANEPRCS/LEVY SEN CNTRLAKE GENEVA CRUISE603.46$ 6/13/2018 62507 FIELD TRIPSJULY 18 SENIOR TRIP TO LAKE GENEVA CRUISEPRCS/LEVY SEN CNTRCLASSICAL GLASS498.04$ 6/15/2018 65110 REC PROGRAM SUPPLIESGLASS FOR GLASS FUSION CLASSPRCS/LEVY SEN CNTRDME ACCESS LLC620.00$ 6/15/2018 62509 SERVICE AGREEMENTS/CONTRACTSELEVATOR PRESSURE TESTPRCS/LEVY SEN CNTRIPRA20.00$ 6/15/2018 62295 TRAINING & TRAVELIPRA CEU TRAINING ON JUNE 29PRCS/LEVY SEN CNTRTHE HOME DEPOT #190217.94$ 6/19/2018 65040 JANITORIAL SUPPLIESCARPET CLEANER SOLUTIONPRCS/LEVY SEN CNTRMOUSER ELECTRONICS INC97.79$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALFUSES FOR THE AMPS IN THE GYM SOUND SYSTEMAugust 13, 2018Page 15 of 2280 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/LEVY SEN CNTRTHE HOME DEPOT 1902119.88$ 6/22/2018 65050 BUILDING MAINTENANCE MATERIALPAINT FOR FRONT PARKING PILLARS, FANS FOR PROGRAMS, BUILDING MAINTENANCE SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902121.30$ 6/22/2018 65110 REC PROGRAM SUPPLIESPAINT FOR FRONT PARKING PILLARS, FANS FOR PROGRAMS, BUILDING MAINTENANCE SUPPLIESPRCS/NOYES CNTRSTAMP CONNECTION62.35$ 5/30/2018 65110 REC PROGRAM SUPPLIESZOMBIE CAMP STAMPPRCS/NOYES CNTRWALGREENS #261952.50$ 5/31/2018 65110 REC PROGRAM SUPPLIESART SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT #190245.42$ 6/1/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRMUSEUM OF SCIENCE & IN830.50$ 6/8/2018 62507 FIELD TRIPSIMMERSION AND YAP FIELD TRIPPRCS/NOYES CNTRTHE HOME DEPOT #1902(10.14)$ 6/8/2018 65050 BUILDING MAINTENANCE MATERIALRETURN BUILDING SUPPLIESPRCS/NOYES CNTRINT*IN *ROUGH HOUSE TH275.00$ 6/12/2018 62507 FIELD TRIPSYAP FIELD TRIPPRCS/NOYES CNTRD AND D FINER FOODS15.95$ 6/14/2018 65025 FOODSNACKS EARLY CHILDHOOD CAMPPRCS/NOYES CNTRLEMOI ACE HARDWARE27.38$ 6/14/2018 65110 REC PROGRAM SUPPLIESCLEANING SUPPLIES ROYCEMORE TERRACEPRCS/NOYES CNTRBLICK ART 800 447 1892120.40$ 6/15/2018 65110 REC PROGRAM SUPPLIESSLIME SUPPLIES IMMERSION/TASTEPRCS/NOYES CNTRMUSEUM OF SCIENCE & IN123.00$ 6/15/2018 62507 FIELD TRIPSYAP AND IMMERSION/TASTE FIELD TRIP ADDITIONAL PEOPLE FIELD TRIPPRCS/NOYES CNTRTARGET 0000927438.89$ 6/15/2018 65110 REC PROGRAM SUPPLIESCLEANING SUPPLIES FOR ROYCEMOREPRCS/NOYES CNTRTHE HOME DEPOT #190231.35$ 6/18/2018 65050 BUILDING MAINTENANCE MATERIALPPE EQUIPMENTPRCS/NOYES CNTRBLICK ART 800 447 1892243.48$ 6/19/2018 65110 REC PROGRAM SUPPLIESARTS SUPPLIES FOR CAMPSPRCS/NOYES CNTRWHOLEFDS GBR #1057027.16$ 6/19/2018 65110 REC PROGRAM SUPPLIESARTS THROUGH CREATION SUPPLIESPRCS/NOYES CNTRADLER PLANETARIUM666.00$ 6/22/2018 62507 FIELD TRIPSIMMERSION IN THE ARTS FIELD TRIPPRCS/NOYES CNTRCENTURY THEATRES 439654.00$ 6/22/2018 62507 FIELD TRIPSFIELD TRIP FOR IMMERSION AND YAP CAMPSPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902248.93$ 5/28/2018 62245 OTHER EQ MAINTCONCRETE PATCHERPRCS/RBT CROWN CNTRWALGREENS #42189.00$ 5/30/2018 65110 REC PROGRAM SUPPLIESFOODSERVICE SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #421830.94$ 5/30/2018 65110 REC PROGRAM SUPPLIESGIFT CARD FOR JUDGEPRCS/RBT CROWN CNTRWALGREENS #421817.57$ 5/31/2018 65025 FOODFOODSERVICE SUPPLIESPRCS/RBT CROWN CNTRDOLLARTREE50.00$ 6/1/2018 65110 REC PROGRAM SUPPLIESAFTERSCHOOL PROGRAM SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558114.26$ 6/1/2018 65025 FOODAFTERSCHOOL PARTYPRCS/RBT CROWN CNTRINCCRRA130.00$ 6/1/2018 62295 TRAINING & TRAVELTRAINING CREDENTIAL FOR PRESCHOOL STAFF MEMBERSPRCS/RBT CROWN CNTRLEARN TO SKATE USA261.94$ 6/1/2018 65110 REC PROGRAM SUPPLIESSKATE SCHOOL PATCHESPRCS/RBT CROWN CNTRTHE HOME DEPOT #190222.51$ 6/1/2018 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE MATERIALSPRCS/RBT CROWN CNTRGFS STORE #191567.30$ 6/4/2018 65110 REC PROGRAM SUPPLIESTHEATRE ON ICE EVENT SUPPLIESPRCS/RBT CROWN CNTRFIVE BELOW 70974.00$ 6/6/2018 65110 REC PROGRAM SUPPLIESUMBRELLAS FOR CAMP BEACH DAYSPRCS/RBT CROWN CNTRPROFESSIONAL SKATERS A160.00$ 6/7/2018 62490 OTHER PROGRAM COSTSTOI COACH PSA CEUSPRCS/RBT CROWN CNTRWIX.COM*25237956316.50$ 6/7/2018 65110 REC PROGRAM SUPPLIESWEBSITE NAME PAYMENTPRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A50.00$ 6/8/2018 62507 FIELD TRIPSWATER PARK FIELD TRIP DEPOSITPRCS/RBT CROWN CNTROFFICEMAX/DEPOT 6212301.54$ 6/8/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIES FOR CAMPPRCS/RBT CROWN CNTRTARGET 0000927411.94$ 6/8/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMP PROGRAMSPRCS/RBT CROWN CNTRWAL-MART #199830.20$ 6/8/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/RBT CROWN CNTRWIX.COM*2523792538.00$ 6/8/2018 65110 REC PROGRAM SUPPLIESWEBSITE PAYMENTPRCS/RBT CROWN CNTRWM SUPERCENTER #372592.78$ 6/8/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESAugust 13, 2018Page 16 of 2281 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/RBT CROWN CNTROFFICE DEPOT #510174.37$ 6/11/2018 65110 REC PROGRAM SUPPLIESCAMP OFFICE SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/DEPOT 621239.33$ 6/11/2018 65110 REC PROGRAM SUPPLIESBULLETIN BOARD DISPLAYPRCS/RBT CROWN CNTRTARGET 0000927471.83$ 6/11/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/RBT CROWN CNTRWAL-MART #2816355.72$ 6/12/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/RBT CROWN CNTRWALMART.COM1,258.60$ 6/12/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/RBT CROWN CNTRDOLLARTREE47.00$ 6/13/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW158.00$ 6/15/2018 62507 FIELD TRIPSPRESCHOOL SUMMER FIELD TRIPPRCS/RBT CROWN CNTRTARGET 0000927433.74$ 6/15/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RBT CROWN CNTRTHE HOME DEPOT #190217.64$ 6/15/2018 65110 REC PROGRAM SUPPLIESPVC PIPE FOR TOI BACKDROPPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902134.15$ 6/15/2018 65110 REC PROGRAM SUPPLIESPVC PIPE FOR TOI BACKDROPPRCS/RBT CROWN CNTRWALGREENS #42189.90$ 6/15/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRS&S WORLDWIDE-ONLINE192.90$ 6/18/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIES $19.99 REMAINING ON BACKORDERPRCS/RBT CROWN CNTRBEST BUY 0000313759.99$ 6/20/2018 65110 REC PROGRAM SUPPLIESPORTABLE SPEAKER FOR CAMPPRCS/RBT CROWN CNTRJETS PIZZA IL-00560.47$ 6/20/2018 65025 FOODLUNCH FOR DIRECTOR'S MEETINGPRCS/RBT CROWN CNTRRITE LOCK & SAFE19.00$ 6/20/2018 65050 BUILDING MAINTENANCE MATERIALKEYS CUT FOR FACILITY DOORSPRCS/RBT CROWN CNTRTARGET 0000927483.11$ 6/21/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRBB *KOHL CHILDREN S M.315.00$ 6/22/2018 62507 FIELD TRIPSFUN FACTORY FIELD TRIPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL1,195.00$ 6/22/2018 62507 FIELD TRIPSKID CITY AND TWEEN FIELD TRIPPRCS/RBT CROWN CNTRGFS STORE #1915161.03$ 6/22/2018 65025 FOODEXTRA SNACKS / FOODSERVICE SUPPLIES FOR CHILD CAREPRCS/RBT CROWN CNTRTST* GO BANANAS593.34$ 6/22/2018 62507 FIELD TRIPSSUMMER CAMP FIELD TRIPPRCS/RBT CROWN CNTRWALMART.COM(99.28)$ 6/22/2018 65110 REC PROGRAM SUPPLIESREFUND FOR NETS WE DID NOT PICK-UP.PRCS/RECREATIONCLASSIC BOWL208.00$ 5/28/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONDISCOUNT TWO WAY RADIO14.65$ 5/30/2018 65085 MINOR EQUIP & TOOLSREPLACEMENT 2-WAY RADIO ANTENNAPRCS/RECREATIONLEMOI ACE HARDWARE63.28$ 5/30/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES FOR LAKEFRONT OPERATIONSPRCS/RECREATIONCARBONLESS FORMS PRINT139.00$ 5/31/2018 65110 REC PROGRAM SUPPLIESBEACH TOKEN ORDER FORMS FOR SALES.PRCS/RECREATIONTHE HOME DEPOT #190292.85$ 5/31/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES FOR LAKEFRONT OPERATIONSPRCS/RECREATIONPAPA JOHN S #0101272.99$ 6/1/2018 65025 FOODPIZZA FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONWEST MARINE #1305346.66$ 6/1/2018 65110 REC PROGRAM SUPPLIESRESIN, HARDENER NEW FUEL TANKPRCS/RECREATIONWEST MARINE #1305(99.98)$ 6/1/2018 65110 REC PROGRAM SUPPLIESRETURN OF FUEL TANK (WRONG SIZE)PRCS/RECREATIONBP#8608770CIRCLE K QPS56.12$ 6/4/2018 62295 TRAINING & TRAVELGAS FOR VAN RETURNING FROM SPECIAL OLYMPICS BIG BLUE TRAINING IN DECATURPRCS/RECREATIONBURGER KING #5364 Q0716.48$ 6/4/2018 62295 TRAINING & TRAVELLUNCH FOR 3 STAFF FOR SPECIAL OLYMPICS BIG BLUE TRAININGPRCS/RECREATIONJEWEL-OSCO37.08$ 6/4/2018 65025 FOODMEMORY CAFE REFESHMENTSPRCS/RECREATIONJIMMY JOHNS - 363914.09$ 6/4/2018 65025 FOODLUNCH FOR STAFF ATTENDING SPECIAL OLYMPICS BIG BLUE TRAININGPRCS/RECREATIONLEARN TO SKATE USA17.25$ 6/4/2018 62360 MEMBERSHIP DUESJAMES FAEDTKE MEMBERSHIP DUESPRCS/RECREATIONTHE HOME DEPOT #190294.85$ 6/4/2018 65110 REC PROGRAM SUPPLIESSANDING DISCSPRCS/RECREATIONWALGREENS #538821.35$ 6/4/2018 65025 FOODSNACKS AND SUPPLIES FOR STAFF ATTENDING SPECIAL OLYMPICS BIG BLUE TRAININGPRCS/RECREATIONWWW.PARTS.AIRHEAD.COM641.93$ 6/4/2018 65110 REC PROGRAM SUPPLIESNEW TUBES AND REPLACEMENT INSERTS FOR TUBESPRCS/RECREATIONRESTAURANT DEPOT5.77$ 6/7/2018 65110 REC PROGRAM SUPPLIESPIZZA CIRCLES FOR CRAFT ACTIVITYAugust 13, 2018Page 17 of 2282 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/RECREATIONWEST MARINE #1305223.16$ 6/7/2018 65110 REC PROGRAM SUPPLIESSHACKLES, HARDENER, FASTENERS ETCPRCS/RECREATIONCOMCAST CHICAGO CS 1X165.98$ 6/8/2018 62511 ENTERTAIN/PERFORMER SERVCOMCAST CABLE PAYMENT FOR LEVY SENIOR CENTERPRCS/RECREATIONGUNZO S MORTON GROVE112.00$ 6/8/2018 65110 REC PROGRAM SUPPLIESHOCKEY PUCKSPRCS/RECREATIONJEWEL-OSCO69.87$ 6/8/2018 65025 FOODMONSTER IN THE MIND FILM SHOWING EVANSTON PUBLIC LIBRARY--REFRESHMENTS FOR COMMUNITY MEETING-COAPRCS/RECREATIONTHE HOME DEPOT #190232.49$ 6/8/2018 62235 OFFICE EQUIPTMENT MAINACETONE AND BRUSHESPRCS/RECREATIONBLICK ART 800 447 189212.32$ 6/11/2018 65110 REC PROGRAM SUPPLIESMARKERSPRCS/RECREATIONWALMART.COM315.24$ 6/11/2018 65110 REC PROGRAM SUPPLIESHOCKEY CAMP OFF ICE EQUIPMENTPRCS/RECREATIONDOLLARTREE12.00$ 6/12/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONTARGET 0000927445.27$ 6/12/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONEMERGENCY MEDICAL PROD529.50$ 6/13/2018 65075 MEDICAL & LAB SUPPLIESMEDICAL SUPPLIES FOR CAMPPRCS/RECREATIONEMERGENCY MEDICAL PROD65.02$ 6/13/2018 65075 MEDICAL & LAB SUPPLIESMEDICAL SUPPLIES FOR CAMPPRCS/RECREATIONSERVICE SANITATION470.00$ 6/13/2018 62375 RENTALSPORTA POTTY RENTAL FOR THE FARMERS MARKETPRCS/RECREATIONWWW.NEWEGG.COM76.22$ 6/13/2018 65095 OFFICE SUPPLIESPERIPHERALS FOR RECTRAC POS SALES SYSTEMPRCS/RECREATIONWWW.NEWEGG.COM81.46$ 6/13/2018 65095 OFFICE SUPPLIESPERIPHERALS FOR RECTRAC POS SALES SYSTEMPRCS/RECREATIONJEWEL-OSCO56.92$ 6/14/2018 65025 FOODREFRESHMENTS FOR MONSTER IN THE MIND FILM NIGHT - COA SPONSORED EVENT - EVANSTON PUBLIC LIBRARYPRCS/RECREATIONWALMART.COM211.20$ 6/14/2018 65110 REC PROGRAM SUPPLIESYOGA MATS FOR LTS CAMPSPRCS/RECREATIONDOLLAR TREE26.00$ 6/15/2018 65110 REC PROGRAM SUPPLIES4 OF JULY DECORATIONSPRCS/RECREATIONKROGER #85647.34$ 6/15/2018 65110 REC PROGRAM SUPPLIESSPECIAL OLYMPICS SUPPLIES FOR STATE GAMESPRCS/RECREATIONWALGREENS #1536415.76$ 6/15/2018 65025 FOODCANDYPRCS/RECREATIONALEXANDERS STEAKHOUSE757.29$ 6/18/2018 65025 FOODTEAM DINNER FOR SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATIONJEWEL-OSCO17.98$ 6/18/2018 65025 FOODCOOKIES FOR POWER OF ATTORNEY WORKSHOP AT JACOB BLAKE MANORPRCS/RECREATIONMARATHON PETRO1238563.50$ 6/18/2018 62507 FIELD TRIPSGAS FOR VAN RETURNING FROM SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATIONPOTBELLY #8040.15$ 6/18/2018 65025 FOODLUNCH FOR POWERLIFTING TEAM AT SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATIONSHELL OIL 574268032QPS73.00$ 6/19/2018 62507 FIELD TRIPSGAS FOR VAN RETURNING FROM SPECIAL OLYMPICS SUMMER GAMESPRCS/RECREATIONWEST MARINE #1305178.26$ 6/19/2018 65110 REC PROGRAM SUPPLIESFILLER, DOCKLINE AND FENDERSPRCS/RECREATIONENTERPRISE RENT-A-CAR1,758.70$ 6/20/2018 62402 VEHICLE LEASE CHARGESVEHICLE RENTAL FOR SUMMER PROGRAMMING STAFFPRCS/RECREATIONENTERPRISE RENT-A-CAR1,758.70$ 6/20/2018 65110 REC PROGRAM SUPPLIESVAN RENTAL FOR SUMMER PROGRAMMING STAFFPRCS/RECREATIONWEST COAST SAILING ONL229.97$ 6/20/2018 65110 REC PROGRAM SUPPLIESEASY RITE KITPRCS/RECREATIONKARDWELL INTERNATIONAL157.95$ 6/21/2018 65110 REC PROGRAM SUPPLIESLINK TOKENSPRCS/RECREATIONOFFICEMAX/DEPOT 621249.76$ 6/21/2018 65110 REC PROGRAM SUPPLIESFILE HOLDERSPRCS/RECREATIONSPOTHERO 844-324-776822.00$ 6/21/2018 62295 TRAINING & TRAVELLEVEL I OMBUDSMAN TRAINING - LAF - CHICAGOPRCS/RECREATIONWEST COAST SAILING ONL125.04$ 6/21/2018 65110 REC PROGRAM SUPPLIESDRAIN PLUG AND BLOCKPRCS/RECREATIONWEST COAST SAILING ONL188.00$ 6/21/2018 65110 REC PROGRAM SUPPLIESRUDDER CASTINGPRCS/RECREATIONDOLLARTREE5.00$ 6/22/2018 65110 REC PROGRAM SUPPLIESWATER BALLOONSPRCS/RECREATIONJEWEL-OSCO20.44$ 6/22/2018 65025 FOODCANDYPRCS/RECREATIONPETSMART # 042710.58$ 6/22/2018 65110 REC PROGRAM SUPPLIESWORMSPRCS/RECREATIONPLAYITAGAINSP #11655552.00$ 6/22/2018 62490 OTHER PROGRAM COSTSSKATE SHARPENING (JUNE)August 13, 2018Page 18 of 2283 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/RECREATIONTARGET 00009274129.97$ 6/22/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR LET'S PLAY TRAILERPRCS/RECREATIONUNDERGROUND PRINTING1,159.20$ 6/22/2018 65110 REC PROGRAM SUPPLIEST-SHIRTS FOR CAMP PRIZESPRCS/RECREATIONWALMART.COM154.11$ 6/22/2018 65110 REC PROGRAM SUPPLIESCREATIVE MOVEMENT PROPSPRCS/RECREATIONJEWEL-OSCO68.52$ 6/25/2018 65025 FOODSUPPLIES FOR CAMP MEETINGPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL2.35$ 6/4/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL2.35$ 6/4/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENTWAL-MART #199816.02$ 6/7/2018 62490 OTHER PROGRAM COSTSOFFICE SUPPLIESPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL2.35$ 6/8/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL2.35$ 6/8/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENTSMK*SURVEYMONKEY.COM29.00$ 6/8/2018 62490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT EMPLOYER SURVEYPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL0.85$ 6/12/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL0.85$ 6/12/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL0.85$ 6/13/2018 62295 TRAINING & TRAVELMETER FEE FOR PARKINGPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL1.85$ 6/14/2018 62490 OTHER PROGRAM COSTSMEMORABILIA FOR CHICAGO MUSEUM FOR KINGIAN SUMMER INSTITUTEPRCS/YTH ENGAGEMENTPAYLESS SHOESO0002053774.98$ 6/14/2018 62490 OTHER PROGRAM COSTSSAFETY SHOES FOR MSYEPPRCS/YTH ENGAGEMENTJEWEL-OSCO25.95$ 6/15/2018 65025 FOODBREAKFAST / REFRESHMENTS WITH LOCAL BUSINESSES PERTAINING TO WORKFORCE DEVELOPMENTPRCS/YTH ENGAGEMENTPANERA BREAD #600645663.08$ 6/15/2018 65025 FOODLUNCHEON FOR MAYOR'S BUSINESS COMMITTEE FOR WORKFORCE DEVELOPMENTPRCS/YTH ENGAGEMENTTST* DAVE S NEW KITCHE150.50$ 6/15/2018 62490 OTHER PROGRAM COSTSFOODPRCS/YTH ENGAGEMENTTST* DAVE S NEW KITCHE(150.50)$ 6/15/2018 62490 OTHER PROGRAM COSTSFOODPRCS/YTH ENGAGEMENTTST* DAVE S NEW KITCHE70.00$ 6/15/2018 62490 OTHER PROGRAM COSTSMSYEP MENTAL HEALTH / AWARENESS WORKSHOPS FOODPRCS/YTH ENGAGEMENTOFFICE DEPOT #51095.65$ 6/19/2018 62490 OTHER PROGRAM COSTSMATERIALS FOR MSYEP KINGIAN NONVIOLENCE PROGRAMPRCS/YTH ENGAGEMENTCHICAGO HISTORY MUSEUM65.47$ 6/22/2018 62490 OTHER PROGRAM COSTSCHICAGO HISTORY MUSEUM FIELD TRIP FOR KINGIAN NONVIOLENCE SUMMER INSTITUTE EXHBIT ENTRANCE FEEPRCS/YTH ENGAGEMENTCHICAGO HISTORY MUSEUM1.93$ 6/22/2018 62490 OTHER PROGRAM COSTSMEMORABILIA FOR KINGIAN NONVIOLENCE SUMMER INSTITUTE GROUPPRCS/YTH ENGAGEMENTCHICAGO HISTORY MUSEUM12.93$ 6/22/2018 65025 FOODCHICAGO HISTORY MUSEUM FIELD TRIP (FOOD) FOR KIDS WITHOUT LUNCHPRCS/YTH ENGAGEMENTMARTPARC WELLS10.00$ 6/25/2018 62490 OTHER PROGRAM COSTSPARKING FOR VEHICLE 1 OF 2 DOWNTOWN CHICAGO TSPP MSYEP MENTAL HEALTH AWARENESS TRAININGPRCS/YTH ENGAGEMENTMARTPARC WELLS49.00$ 6/25/2018 62490 OTHER PROGRAM COSTSPARKING FOR VEHICLE 2. NO PARKING DISCOUNT WAS AVAILABLE FOR MSYEP MENTAL HEALTH TRAINING AT TSPPPRCS/YTH ENGAGEMENTPOTBELLY #4456.05$ 6/25/2018 62490 OTHER PROGRAM COSTSMSYEP EMPLOYER COMMITTEE WITH MAYORPUBLIC WORKS AGENCYGIH*GLOBALINDUSTRIALEQ(79.95)$ 5/30/2018 65625 FURNITURES AND FIXTURESCREDITPUBLIC WORKS AGENCYTHE HOME DEPOT #1902488.44$ 6/11/2018 65085 MINOR EQUIP & TOOLSPAINT SUPPLIES, TRASH BAGS, PAINT TARPSPUBLIC WORKS AGENCYJC LICHT - 1252 - EVAN593.26$ 6/20/2018 65085 MINOR EQUIP & TOOLSNIFTY NABBERS, BUG SPRAY, CLEANING SUPPLIESPUBLIC WORKS AGENCYTHE HOME DEPOT #1902120.40$ 6/20/2018 65085 MINOR EQUIP & TOOLSPAINT FOR STREET LIGHTSPUBLIC WORKS AGENCYTHE HOME DEPOT #1902185.43$ 6/22/2018 65085 MINOR EQUIP & TOOLSTRASH BAGS, STRING TRIMMER BLADES, DISPOSAL GLOVESPUBLIC WORKS/PLAN-ENGWWW.NORTHERNSAFETY.COM54.54$ 5/31/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT.PUBLIC WORKS/PLAN-ENGTRIBUNE PUBLISHING COM1,568.00$ 6/14/2018 62230 IMPROVEMENT MAINT SERVICELEGAL ADVERTISING FOR THE STORMWATER MANAGEMENT PROJECT.PUBLIC WORKS/SERVICETHE HOME DEPOT #190221.73$ 5/28/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTORO SANDPRO PARTSPUBLIC WORKS/SERVICECONNEXION660.24$ 5/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BULBSPUBLIC WORKS/SERVICEREINDERS - SUSSEX CS271.70$ 5/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTORO SANDPRO PARTSAugust 13, 2018Page 19 of 2284 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PUBLIC WORKS/SERVICEREINDERS - SUSSEX CS424.76$ 5/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTORO SANDPRO PARTSPUBLIC WORKS/SERVICEANTONS GREENHOUSES AND10.50$ 6/1/2018 65005 AGRI/BOTANICAL SUPPLIESPLANTS LAWSONPUBLIC WORKS/SERVICECONNEXION1,054.60$ 6/1/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSES, ELECTRICAL TAPE, LED STREET LIGHT BULBSPUBLIC WORKS/SERVICEVANDJ LANDSCAPING/SVCS280.00$ 6/1/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPARE WHEEL FOR AERATOR TOW BEHINDPUBLIC WORKS/SERVICETHE HOME DEPOT #190284.95$ 6/6/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSEXTENSION CORDS FOR VEHICLE MAINTENANCE AREPUBLIC WORKS/SERVICEHEXARMOR124.28$ 6/8/2018 65085 MINOR EQUIP & TOOLSNEEDLE GLOVESPUBLIC WORKS/SERVICEHEXARMOR175.30$ 6/8/2018 65085 MINOR EQUIP & TOOLSNEEDLE GLOVESPUBLIC WORKS/SERVICEWPY*CONTINENTAL FENCE345.00$ 6/8/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEFENCE REPAIR FOSTER FIELDPUBLIC WORKS/SERVICEARLINGTON POWER EQUIPM260.35$ 6/12/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEWATER BAGSPUBLIC WORKS/SERVICEARLINGTON POWER EQUIPM1,099.00$ 6/12/2018 62385 TREE SERVICESWATER BAGSPUBLIC WORKS/SERVICEINT*IN *TRASSIG CORP.129.00$ 6/12/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEPOUR N PLAY PATCHPUBLIC WORKS/SERVICECARQUEST 2759224.16$ 6/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPEED SIGN BATTERIESPUBLIC WORKS/SERVICEREINDERS - SUSSEX CS77.94$ 6/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL3280 MOWER PARTSPUBLIC WORKS/SERVICETHE HOME DEPOT #19029.97$ 6/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWIRE RINGPUBLIC WORKS/SERVICETHE HOME DEPOT #1902(18.14)$ 6/13/2018 65090 SAFETY EQUIPMENTCREDIT TAXESPUBLIC WORKS/SERVICEREINDERS - SUSSEX CS150.40$ 6/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL3280 MOWER PARTSPUBLIC WORKS/SERVICEBSN*SPORT SUPPLY GROUP418.17$ 6/15/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEVOLLEY BALL NETSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902286.60$ 6/18/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSROADKILL SUPPLIESPUBLIC WORKS/SERVICEEVANSTON LUMBER25.80$ 6/21/2018 62199 PRK MAINTENANCE & FURNITUR REPLACELEE STREET BEACH VOLLEYBALL POSTPUBLIC WORKS/SERVICESPICE HOUSE - EVANSTON26.28$ 6/21/2018 65005 AGRI/BOTANICAL SUPPLIESPLANTS ERG BEDPUBLIC WORKS/SERVICETHE HOME DEPOT #19023.96$ 6/21/2018 62199 PRK MAINTENANCE & FURNITUR REPLACELEE STREET BEACH VOLLEYBALL POSTSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902176.43$ 6/21/2018 65115 TRAFFIC CONTROL SUPPLIESSTAPLES AND HAMMER TACKERPUBLIC WORKS/SERVICETRAFFIC CONTROL AND PR1,350.00$ 6/21/2018 65115 TRAFFIC CONTROL SUPPLIESBARRICADE RENTAL FOR CUSTER FAIR SPECIAL EVENTPUBLIC WORKS/SERVICETRAFFIC CONTROL AND PR1,350.00$ 6/21/2018 65115 TRAFFIC CONTROL SUPPLIESBRARRICADE RENTAL FOR CUSTER FAIR SPECIAL EVENTPUBLIC WORKS/SERVICEINT*IN *TRASSIG CORP.365.00$ 6/22/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEPLAYGROUND RUBBER PATCHPUBLIC WORKS/SERVICEJC LICHT - 1252 - EVAN164.51$ 6/22/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEPAINT FIREMANSPUBLIC WORKS/SERVICEPAYPAL *TOOLEQUIPME60.00$ 6/22/2018 65085 MINOR EQUIP & TOOLSCLUTCH DRIVERSPUBLIC WORKS/SERVICEREINDERS - SUSSEX CS31.61$ 6/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL3280 MOWER PARTSPUBLIC WORKS/SERVICESOLID WASTE ASSOCIA49.00$ 6/22/2018 62295 TRAINING & TRAVELYEARLY MEMBERSHIP FEE FOR SOLID WASTE ORGANIZTIONPUBLIC WORKS/SERVICETHE HOME DEPOT #190231.98$ 6/22/2018 62385 TREE SERVICESWATER TRUCK SUPPLIES/PARTSPUBLIC WORKS/WTR PRODZIEBELL WATER SERVI1,212.90$ 5/28/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS4" PARTS FOR 721 HOWARD STREET.PUBLIC WORKS/WTR PRODZORO TOOLS INC261.31$ 5/28/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCLEANING SUPPLIES, BUG REPELLENT AND SUNSCREEN.PUBLIC WORKS/WTR PRODGRAINGER61.90$ 5/30/2018 65515 OTHER IMPROVEMENTSMASONRY CUTTERS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM83.65$ 5/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDEHUMIDISTAT.PUBLIC WORKS/WTR PRODBOLT DEPOT, INC.120.11$ 5/31/2018 65515 OTHER IMPROVEMENTSGALVANIZED BOLTS.PUBLIC WORKS/WTR PRODGRAINGER45.00$ 5/31/2018 65515 OTHER IMPROVEMENTSMASONRY CUTTERS.PUBLIC WORKS/WTR PRODSECURITY EQUIPMENT SUP717.18$ 5/31/2018 65085 MINOR EQUIP & TOOLSUPS FOR 48" MAG VAULT.PUBLIC WORKS/WTR PRODANALYNK WIRELESS, LLC633.92$ 6/1/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT WIRELESS LINK FOR THE GROSS POINT ROAD METER.August 13, 2018Page 20 of 2285 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PUBLIC WORKS/WTR PRODB&B ELECTRONICS LTD649.80$ 6/1/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT WIRELESS LINK FOR THE NORTH STANDPIPE.PUBLIC WORKS/WTR PRODBRISTOL HOSE AND F243.97$ 6/1/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSES FOR VEHICLE 932.PUBLIC WORKS/WTR PRODTHERMO/CENSE, INC.273.28$ 6/1/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT GAUGES FOR FIRE HYDRANT TESTING.PUBLIC WORKS/WTR PRODVWR INTERNATIONAL INC98.82$ 6/1/2018 65075 MEDICAL & LAB SUPPLIESETHYL ALCOHOL FOR MENDO.PUBLIC WORKS/WTR PRODVWR INTERNATIONAL INC1,349.92$ 6/1/2018 65075 MEDICAL & LAB SUPPLIESPETRI DISHES FOR MEMBRANE FILTRATION.PUBLIC WORKS/WTR PRODBUSHNELL INCORPORATED78.16$ 6/4/2018 65515 OTHER IMPROVEMENTSPVC FITTINGS.PUBLIC WORKS/WTR PRODTFS*FISHER SCI ATL76.97$ 6/4/2018 65075 MEDICAL & LAB SUPPLIESGAS TUBES FOR COLIFORM CONFIRMATION.PUBLIC WORKS/WTR PRODMID AMERICAN WATER WAU1,375.00$ 6/5/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSOLD STYLE B-BOX REPAIR LIDS.PUBLIC WORKS/WTR PRODBOLT DEPOT, INC.157.55$ 6/6/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL BOLTS.PUBLIC WORKS/WTR PRODCORE & MAIN LP 482684.40$ 6/6/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSMARKING PAINT.PUBLIC WORKS/WTR PRODZORO TOOLS INC154.54$ 6/6/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HANDLER FILTERS.PUBLIC WORKS/WTR PRODAMERICAN WATER WORKS A94.00$ 6/7/2018 62295 TRAINING & TRAVELAWWA SEMINAR: SAFETY SUMMIT FOR ROBERT PARTEE.PUBLIC WORKS/WTR PRODSMARTSIGN129.90$ 6/7/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSSIGNS FOR METER VAULT PROJECT.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #190287.93$ 6/7/2018 65515 OTHER IMPROVEMENTSGROUT.PUBLIC WORKS/WTR PRODZIEBELL WATER SERVI1,962.25$ 6/7/2018 65080 MERCHANDISE FOR RESALEB-BOXES.PUBLIC WORKS/WTR PRODLEMOI ACE HARDWARE14.97$ 6/8/2018 65085 MINOR EQUIP & TOOLSPAINT.PUBLIC WORKS/WTR PRODM & M RADIO LAB289.50$ 6/8/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTRACING UNIT REPAIRS.PUBLIC WORKS/WTR PRODFIRE HOSE DIRECT122.10$ 6/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFIRE HOSE ADAPTERS.PUBLIC WORKS/WTR PRODOPE58.87$ 6/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIR PARTS FOR THE HIGH LIFT VACUUM PUMP ENGINE.PUBLIC WORKS/WTR PRODCORE & MAIN LP 482129.80$ 6/13/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSMARKING PAINT.PUBLIC WORKS/WTR PRODGORDON ELECTRIC SUPPLY39.67$ 6/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL CORD GRIPS.PUBLIC WORKS/WTR PRODSAF-T-GARD INTERNATION76.10$ 6/13/2018 65090 SAFETY EQUIPMENTTESTING OF ELECTRIC SAFETY GLOVES.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #1902957.33$ 6/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWASHING MACHINE/PICNIC PROPANE.PUBLIC WORKS/WTR PRODWALGREENS #26192.94$ 6/15/2018 65095 OFFICE SUPPLIES3 POCKET SIZE MEMO PADS.PUBLIC WORKS/WTR PRODMCMASTER-CARR63.32$ 6/18/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBOLTS FOR 30" VALVE ACTUATOR.PUBLIC WORKS/WTR PRODZIEBELL WATER SERVI420.00$ 6/18/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSFIRE HYDRANT GREASE.PUBLIC WORKS/WTR PRODZORO TOOLS INC518.98$ 6/18/2018 65035 PETROLEUM PRODUCTSCUTTING FLUID, AND ALTERNATOR.PUBLIC WORKS/WTR PRODFREDPRYOR CAREERTRACK256.00$ 6/19/2018 62295 TRAINING & TRAVELREGISTRATION FOR 2 MICROSOFT EXCEL CLASSES FOR 2 EMPLOYEES.PUBLIC WORKS/WTR PRODGRAINGER354.37$ 6/19/2018 65035 PETROLEUM PRODUCTSCUTTING FLUID, NITRILE GLOVES.PUBLIC WORKS/WTR PRODNUTTY COMPANY706.27$ 6/19/2018 65515 OTHER IMPROVEMENTSGALVANIZED U BOLTS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM29.75$ 6/19/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL FITTINGS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM151.10$ 6/19/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL FITTINGS.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANY1,420.89$ 6/19/2018 65080 MERCHANDISE FOR RESALEBRASS FITTINGS.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANY2,012.50$ 6/19/2018 65080 MERCHANDISE FOR RESALETAPPING SADDLES.PUBLIC WORKS/WTR PRODWWW.NORTHERNSAFETY.COM448.32$ 6/19/2018 65090 SAFETY EQUIPMENTRESPIRATORY TESTING KIT.PUBLIC WORKS/WTR PRODWALGREENS #26191.96$ 6/20/2018 65095 OFFICE SUPPLIES2 POCKET SIZE MEMO PADS.PUBLIC WORKS/WTR PRODCOLUMBIA PIPE & SUPPLY24.97$ 6/21/2018 65515 OTHER IMPROVEMENTSSHIPPING CHARGE FOR STAINLESS STEEL PIPE.PUBLIC WORKS/WTR PRODCOLUMBIA PIPE & SUPPLY1,430.00$ 6/21/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE.August 13, 2018Page 21 of 2286 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PUBLIC WORKS/WTR PRODCVENT*NEPTUNE TECH GRO195.00$ 6/21/2018 62295 TRAINING & TRAVELREGISTRATION FOR THE NEPTUNE USER CONFERENCE IN SEMPTEMBER.PUBLIC WORKS/WTR PRODJIMMY JOHNS # 44 - EC81.48$ 6/21/2018 62295 TRAINING & TRAVELLUNCH FOR 9 PEOPLE FOR CONFINED SPACE TRAINING.PUBLIC WORKS/WTR PRODSQU*SQ *GURNEE DONUTS12.00$ 6/21/2018 62295 TRAINING & TRAVELDONUTS FOR CONFINED SPACE TRAINING CLASS FOR 9 PEOPLE..PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM23.80$ 6/21/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM30.46$ 6/21/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM54.75$ 6/21/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS.PUBLIC WORKS/WTR PRODBLT*HYPERIKON LED LIG254.85$ 6/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWATERPROOF LED WALL LIGHT.PUBLIC WORKS/WTR PRODCOVERALLSDI119.94$ 6/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDISPOSABLE COVERALLS.PUBLIC WORKS/WTR PRODFALCON ELECTRIC INC615.00$ 6/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALALARM CARDS FOR UPS UNITS.PUBLIC WORKS/WTR PRODFAST MRO SUPPLIES205.76$ 6/22/2018 65515 OTHER IMPROVEMENTSANTI-GRAFFITI COATING.PUBLIC WORKS/WTR PRODISA120.00$ 6/22/2018 62360 MEMBERSHIP DUESMEMBERSHIP RENEWAL FEE.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM29.75$ 6/22/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS.PUBLIC WORKS/WTR PRODU.S. PLASTIC CORPORATI21.73$ 6/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPLASTIC TUBING.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM59.50$ 6/25/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS.JUNE ALL OTHER TOTALS205,283.75$ August 13, 2018Page 22 of 2287 of 513
For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of August 13, 2018 Item A3
Business of the City by Motion: Three (3) Replacement PWA Vehicle Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Director of Administrative Services
Sean Ciolek, Division Manager of Facilities and Fleet
David Waite, Fleet Supervisor
Subject: Purchase of Three Public Works Agency Vehicles
Date: June 18, 2018
Recommended Action:
Staff recommends City Council approval for the purchase of three (3) vehicles for
operations in the Public Works Agency (Public Services Bureau). The following
vehicles will be purchased: a Ford F-250 XL from Currie Motors Inc. (9423 W. Lincoln
Highway, Frankfort, IL 60423) in the amount of $30,020.00; a Ford F-450 Chassis XL
from Currie Motors Inc. in the amount of $63,274.00; and a Peterbilt 337 Cab and
Chassis with a Cannon VO-260 aerial device from JX Peterbilt-Wadsworth (PO Box
189, Wadsworth , IL 60083) in the amount of $162,917.00.
Funding Source:
Funding for the vehicles will be as follows:
Funding for the vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $256,211.00, which has a budgeted amount of
$1,522,977. This expenditure represents 17% of this budgeted amount.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods.
Climate & Energy: Reduce greenhouse gas emissions.
Summary:
The recommended vehicle purchases will support daily operations of the Public Works
Agency. The replacement of vehicles includes #164 (currently a 2004 with 102,579
miles), #546 (a 2004 with 54,468 miles that was recently taken out of service) and #575
(a 1999 with 39,897 miles that was recently taken out of service).
Memorandum
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Vehicle #164 will be a regular cab pickup truck used by the Traffic Operations Division
of the Public Service Bureau. It will be used daily to install and maintain the City's
parking and traffic signs. This vehicle will be heavily used for temporary “No Parking”
postings for moving vans and special events. Its smaller size, compared to other
vehicles in the Division, makes it ideal to get down narrow City streets to do the
scheduled postings. It will also be used to tow and set up the electronic message
broads for special events and/or incidents. This will be a replacement vehicle for
existing Vehicle #164 (similar to #432 shown in the attached photo) due to both age and
mechanical maintenance issues (111 service visits and $30,941.32 worth of in-house
and vendor repairs over the life of the vehicle which was purchased for $20,607.00 in
2004).
Vehicle #546 will be a super cab truck (similar to #637 shown in the attached photo)
with dump body used by the Greenways Division of the Public Services Bureau. It will
be used during snow and ice operations to assist with plowing and salting of both
streets and parking lots, as well as hauling out snow from locations where larger trucks
may not be able to access. During spring, summer and fall it will be used for park and
sports field’s maintenance operations. The vehicle will haul trailers with maintenance
equipment such as mowers and field striping machines. Its dump body will be used to
haul materials from soil, plants, brush and other forms of debris. Existing Vehicle #546
has recently been taken out of service and disposed of due to safety concerns with the
truck cab and dump body being severely rusted out. This vehicle needs to be replaced
to support these operations.
Vehicles #575 will be an aerial lift truck used by the Forestry Division of the Public
Services Bureau for tree maintenance. The aerial bucket device will reach a working
height of 65’ and will be used for tree trimming and removal of part of the 33,000 plus
parkway and park trees that the department maintains. This truck will also be used for
training of personnel with respect to bucket truck operations and tree maintenance. It is
a versatile piece of equipment that is used in emergency situations for post storm care,
clean up, and inspection. It will also be utilized for hanging decorations and wreaths.
This will be a replacement vehicle for the existing Vehicle #575 which has recently been
taken out of service and disposed of due to safety concerns with the rotator on the
bucket arm. This vehicle needs to be replaced to support these operations.
Fleet staff carefully weighs multiple variables and replaces vehicles accordingly. In an
effort to not allow the fleet’s overall age to become imbalanced we are focusing our
manpower and resources on newer and less worn equipment rather than older,
antiquated vehicles which will absorb more time and more funds to repair and maintain
over time. Our current replacement strategy focuses on mileage, engine time, age,
reliability, maintenance cost and the operational environment the equipment is
subjected to. All of these variables are considered when determining which vehicles
should be replaced and when.
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The recommended replacement unit purchases are as follows:
Dept./Division Unit
#
Replacement
Description
Model
Year
Purchase
Price
Type of
Bid Vendor
Public Works
Agency (Public
Services
Bureau)
164 Ford F-250 XL
4x2 SD
Regular Cab 2019 $30,020 NWMC
#178
Currie Ford
Inc.
Public Works
Agency (Public
Services
Bureau)
546 Ford F-450 XL
4x4 SD
Super Cab 2019 $63,274
NWMC
Contract
#145
Currie Ford
Inc.
Public Works
Agency (Public
Services
Bureau)
575 JX Peterbilt
Model 337
Cab &
Chassis
Cannon VO-
260 aerial
device
2019 $162,917
NJPA
Contract
#081716-
PMC
JX Peterbilt
Both vendors (Currie Ford and JX Peterbilt) qualify for joint purchasing with either the
National Joint Powers Alliance Contract (NJPA) or the Northwest Municipal Conference
(MWMC) for these types of vehicles and will be utilized for the purchase of these three
(3) units. All have been responsive and responsible bid winners in the past and as such,
have provided efficient turn-around to our ordering and timely delivery needs.
There are no Evanston Based Businesses that can provide these types of vehicles.
Attachments
Quotes and specifications for three (3) replacement vehicle purchases
Photos of Vehicles
90 of 513
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
Customer Proposal
Prepared for:
CITY OF EVANSTON
Prepared by:
THOMAS SULLIVANOffice: 815-464-9200
Date: 08/01/2018
Vehicle: 2019 F-250 XL
4x2 SD Regular Cab 8' box 142" WB SRW
Quote ID: evanstonf2
191 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 08/01/2018 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Regular Cab4x2 SD Regular Cab 8' box 142" WB SRW XL(F2A)Price Level: 925 Quote ID: evanstonf2Major Equipment(Based on selected options, shown at right)6.2L V-8 SOHC w/SMPI 385hpExterior:Oxford WhiteTorqShift-G 6 speed automatic w/ODInterior:Medium Earth Gray*4-wheel ABS*Brake assistance*Traction control* LT 245/75R17 E BSW AS S-rated tires*Battery with run down protection*Firm suspension*Advance Trac w/Roll Stability Control*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, externalmemory control*Bluetooth streaming audio*Daytime running*Dual manual mirrors* Variable intermittent wipers*17 x 7.5 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*SecuriLock immobilizer*Tachometer*Message Center*Reclining front split-bench seats*Audio control on steering wheel*Class V hitch*Front axle capacity: 5250 lbs.*Rear axle capacity: 6200 lbs.*Front spring rating: 3950 lbs.*Rear spring rating: 6340 lbs.*Frame section modulus: 10.7 cu.in.*Frame Yield Strength 50000 psi*Cab to axle: 56.1"Fuel EconomyCityN/AHwyN/ASelected OptionsMSRPSTANDARD VEHICLE PRICE$33,150.00Order Code 600AN/C142" WheelbaseSTDMonotone Paint ApplicationSTD50-State Emissions SystemSTDUpfitter Switches (6)$165.00Tough Bed Spray-In Bedliner$540.00Oxford WhiteN/CMedium Earth GrayN/CRadio: AM/FM Stereo/MP3 (LPO) (Fleet)$550.00Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel IncludedTransmission: TorqShift-G 6-Spd Auto w/SelectShift Included3.73 Axle RatioIncludedGVWR: 10,000 lb Payload PackageIncludedTires: LT245/75Rx17E BSW A/S (4)IncludedWheels: 17" Argent Painted SteelIncludedHD Vinyl 40/20/40 Split Bench SeatIncludedExtra Heavy-Duty 200 Amp AlternatorIncludedSYNC Communications & Entertainment System IncludedSUBTOTAL$34,405.00292 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 08/01/2018 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Regular Cab4x2 SD Regular Cab 8' box 142" WB SRW XL(F2A)Price Level: 925 Quote ID: evanstonf2Destination Charge $1,495.00TOTAL$35,900.00393 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 08/01/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-250, SD Regular Cab4x2 SD Regular Cab 8' box 142" WB SRWXL(F2A)Price Level: 925 Quote ID: evanstonf2
Code Description MSRP
Base Vehicle
F2A Base Vehicle Price (F2A)$33,150.00
Packages
600A Order Code 600A N/C
Includes:- Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel Flex-Fuel badge on fleet orders only.- Transmission: TorqShift-G 6-Spd Auto w/SelectShift- 3.73 Axle Ratio- GVWR: 10,000 lb Payload Package- Tires: LT245/75Rx17E BSW A/S (4)- Wheels: 17" Argent Painted Steel Includes painted hub covers/center ornaments.- HD Vinyl 40/20/40 Split Bench Seat Includes center armrest, cupholder, storage and driver's side manual lumbar.- Radio: AM/FM Stereo Includes digital clock and 4 speakers.
Powertrain
996 Engine: 6.2L 2-Valve SOHC EFI NAV8 Flex-Fuel Included
Flex-Fuel badge on fleet orders only.
44S Transmission: TorqShift-G 6-SpdAuto w/SelectShift Included
X37 3.73 Axle Ratio Included
STDGV GVWR: 10,000 lb Payload Package Included
Wheels & Tires
TD8 Tires: LT245/75Rx17E BSW A/S (4)Included
64A Wheels: 17" Argent Painted Steel Included
Includes painted hub covers/center ornaments.
Seats & Seat Trim
A HD Vinyl 40/20/40 Split Bench Seat Included
Includes center armrest, cupholder, storage and driver's side manual lumbar.
Other Options
142WB 142" Wheelbase STD
PAINT Monotone Paint Application STD
85S Tough Bed Spray-In Bedliner $540.00
Includes tailgate-guard, black box bed tie-down hooks and black bed attachment bolts.
66S Upfitter Switches (6)$165.00
Selected Options
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 08/01/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-250, SD Regular Cab4x2 SD Regular Cab 8' box 142" WB SRWXL(F2A)Price Level: 925 Quote ID: evanstonf2
Code Description MSRP
Located in overhead console.Includes:- Extra Heavy-Duty 200 Amp Alternator
Emissions
425 50-State Emissions System STD
Interior Colors
AS_01 Medium Earth Gray N/C
Primary Colors
Z1_01 Oxford White N/C
Fleet Options
585 Radio: AM/FM Stereo/MP3 (LPO)(Fleet)$550.00
Requires valid FIN code.
Includes 4 speakers.Includes:- SYNC Communications & Entertainment System Includes enhanced voice recognition with 911 Assist, 4.2" LCD center stack screen, AppLink, 1smart-charging USB port and steering wheel audio controls.
Upfit Options
A-01 4-Corner LED Strobes $895.00
BG-001 Accessories $1,995.00
Side Cross Box-passenger sideLadder Rack-drivers side
Star LED Light Light Bar $3,366.00
Soundoff NROADS 54" roof mounted light bar. Front amb-amb-amb-wht-whtwht-.Rear amb-amb-amb-amb-amb-amb-amb-amb-aEcco ED3355A arrow stick installed on cab shieldrear facingmb. Switch panel.
D-001 Delivery $175.00
P-01 Municpal Plates/Title-Shipped $203.00
SUBTOTAL $41,039.00
Destination Charge $1,495.00
TOTAL $42,534.00
Selected Options (cont'd)
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 08/01/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-250, SD Regular Cab4x2 SD Regular Cab 8' box 142" WB SRWXL(F2A)Price Level: 925 Quote ID: evanstonf2
Warranty
Basic
Distance 36000 miles Months 36 months
Powertrain
Distance 60000 miles Months 60 months
Corrosion Perforation
Distance Unlimited miles Months 60 months
Roadside Assistance
Distance 60000 miles Months 60 months
Warranty - Standard Equipment & Specs
696 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 08/01/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-250, SD Regular Cab4x2 SD Regular Cab 8' box 142" WB SRWXL(F2A)Price Level: 925 Quote ID: evanstonf2
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $33,150.00
Options & Colors $1,255.00
Upfitting $6,634.00
Destination Charge $1,495.00
Discount Adjustments
Discount -$12,834.00
Total $29,700.00
Customer Signature Acceptance Date
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Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
Customer Proposal
Prepared for:
CITY OF EVANSTON
Prepared by:
THOMAS SULLIVANOffice: 815-464-9200
Date: 04/20/2018
Vehicle: 2019 F-450 Chassis XL
4x4 SD Super Cab 168" WB DRW
Quote ID: EvanstonF4
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 04/20/2018 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-450 Chassis, SD Super Cab4x4 SD Super Cab 168" WB DRW XL(X4H)Price Level: 920 Quote ID: EvanstonF4Major Equipment(Based on selected options, shown at right)Powerstroke 6.7L V-8 OHV w/diesel directinjection 330hpExterior:Oxford WhiteTorqShift 6 speed automatic w/ODInterior:Medium Earth Gray*4-wheel ABS*Brake assistance*Traction control* LT 225/70R19.5 G BSW AS S-rated tires*Battery with run down protection*Firm suspension*Air conditioning*Tinted glass* AM/FM stereo with seek-scan*Daytime running*Dual manual mirrors* Variable intermittent wipers*19.5 x 6 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*Tachometer*Message Center*Underseat ducts*Reclining front split-bench seats*60-40 folding rear split-bench*Vinyl seats*Side steps* Steering-wheel mounted audio controls*Front axle capacity: 7000 lbs.*Rear axle capacity: 13660 lbs.*Front spring rating: 6000 lbs.*Rear spring rating: 12880 lbs.*Frame section modulus: 12.7 cu.in.*Frame Yield Strength 50000 psi*Cab to axle: 60"* Axle to end of frame: 47.2"*Transmission PTO Provision*Engine retarderFuel EconomyCityN/AHwyN/ASelected OptionsMSRPSTANDARD VEHICLE PRICE$43,825.00Order Code 650AN/CMonotone Paint ApplicationSTD168" WheelbaseSTD50-State Emissions SystemSTDMedium Earth GrayN/COxford WhiteN/CTransmission Power Take-Off Provision$280.00Platform Running Boards$445.00Engine: 6.7L 4V OHV Power Stroke V8 Turbo DieselB20$9,010.00Transmission: TorqShift 6-Speed AutomaticN/CGVWR: 16,500 lb Payload PackageIncludedTires: 225/70Rx19.5G BSW ASIncludedWheels: 19.5" Argent Painted SteelIncludedHD Vinyl 40/20/40 Split Bench SeatIncludedRadio: AM/FM StereoIncludedDual 78-AH 750 CCA BatteriesIncluded4.10 Axle RatioIncluded220 Amp Extra Heavy-Duty AlternatorIncluded299 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 04/20/2018 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-450 Chassis, SD Super Cab4x4 SD Super Cab 168" WB DRW XL(X4H)Price Level: 920 Quote ID: EvanstonF4SUBTOTAL$53,560.00Destination Charge $1,495.00TOTAL$55,055.003100 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 04/20/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-450 Chassis, SD Super Cab4x4 SD Super Cab 168" WB DRW XL(X4H)Price Level: 920 Quote ID: EvanstonF4
Code Description MSRP
Base Vehicle
X4H Base Vehicle Price (X4H)$43,825.00
Packages
650A Order Code 650A N/C
Includes:- Engine: 6.8L 3-Valve SOHC EFI NA V10- Transmission: TorqShift 6-Speed Automatic (6R140) Includes SelectShift.- 4.88 Axle Ratio- GVWR: 16,500 lb Payload Package- Tires: 225/70Rx19.5G BSW AS- Wheels: 19.5" Argent Painted Steel Hub covers/center ornaments not included.- HD Vinyl 40/20/40 Split Bench Seat Includes center armrest, cupholder, storage and driver's side manual lumbar.- Radio: AM/FM Stereo Includes 6-speakers.
Powertrain
99T Engine: 6.7L 4V OHV Power StrokeV8 Turbo Diesel B20 $9,010.00
Includes Diesel Exhaust Fluid (DEF) tank, Intelligent Oil-Life Monitor and manual push-buttonengine-exhaust braking.Includes:- Dual 78-AH 750 CCA Batteries- 4.10 Axle Ratio- 220 Amp Extra Heavy-Duty Alternator
44W Transmission: TorqShift 6-SpeedAutomatic N/C
(6R140). Includes SelectShift.
X41 4.10 Axle Ratio Included
STDGV GVWR: 16,500 lb Payload Package Included
Wheels & Tires
TFB Tires: 225/70Rx19.5G BSW AS Included
64Z Wheels: 19.5" Argent Painted Steel Included
Hub covers/center ornaments not included.
Seats & Seat Trim
A HD Vinyl 40/20/40 Split Bench Seat Included
Includes center armrest, cupholder, storage and driver's side manual lumbar.
Other Options
PAINT Monotone Paint Application STD
168WB 168" Wheelbase STD
Selected Options
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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 04/20/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-450 Chassis, SD Super Cab4x4 SD Super Cab 168" WB DRW XL(X4H)Price Level: 920 Quote ID: EvanstonF4
Code Description MSRP
62R Transmission Power Take-OffProvision $280.00
Includes mobile and stationary PTO modes.
18B Platform Running Boards $445.00
STDRD Radio: AM/FM Stereo Included
Includes 6-speakers.
Emissions
425 50-State Emissions System STD
Interior Colors
AS_04 Medium Earth Gray N/C
Primary Colors
Z1_01 Oxford White N/C
Upfit Options
MTWP-01 Evanston Dump Body $19,578.00
9' STAINLESS AIRFLO DUMP BODY EVANSTON9' x 84", 3.2-4.2 cu yd, 17" 10ga sides/23" ends, 94" OS width, 10 gafloor, 1/2 cabshield w/window, ICC lights & flaps, STAINLESS FINISHPCS hoist, 11-ton capacity, safety prop, LESS HYDRAULICS.PTO hydraulics, with stainless steel hydraulic tank and remote12 volt operated valve and toggle switch control. **DUMP BODY ONLY**Steps on front of body. (Both sides)Ecco ED3355A arrow stick installed on cab shield rear facing.Soundoff NROADS 54" roof mounted light bar. Front amb-amb-amb-wht-whtwht-.Rear amb-amb-amb-amb-amb-amb-amb-amb-amb. Switch panel.4 corner strobes. Grill strobes in front and recessed ovals in rear.2" X 6" Black Poly side boardsFull poly fenders
P-01 Municpal Plates/Title-Shipped $203.00
SUBTOTAL $73,341.00
Destination Charge $1,495.00
TOTAL $74,836.00
Selected Options (cont'd)
5102 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 04/20/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-450 Chassis, SD Super Cab4x4 SD Super Cab 168" WB DRW XL(X4H)Price Level: 920 Quote ID: EvanstonF4
Warranty
Basic
Distance 36000 miles Months 36 months
Powertrain
Distance 60000 miles Months 60 months
Corrosion Perforation
Distance Unlimited miles Months 60 months
Roadside Assistance
Distance 60000 miles Months 60 months
Warranty - Standard Equipment & Specs
6103 of 513
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 04/20/2018
Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-9200
2019 F-450 Chassis, SD Super Cab4x4 SD Super Cab 168" WB DRW XL(X4H)Price Level: 920 Quote ID: EvanstonF4
Pricing - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $43,825.00
Options & Colors $9,735.00
Upfitting $19,781.00
Destination Charge $1,495.00
Subtotal $74,836.00
Pre-Tax Adjustments
Code Description
M-001 Municipal Discount thru the NWMC Contract 145 -$11,562.00
Total $63,274.00
Customer Signature Acceptance Date
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For City Council meeting of August 13, 2018 Item A4
Business of the City by Motion: 2018-2019 Fuel Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Director of Administrative Services
Sean Ciolek, Manager Fleet and Facilities
Subject: Fuel Purchases for July 6, 2018 through July 5, 2019
Date: July 30, 2018
Recommended Action:
Staff recommends approval of fuel purchases from July 6, 2018 thru July 5, 2019 in the
amount of $900,000.00 from Gas Depot Oil Company (8930 N. Waukegan Road, Suite
230, Morton Grove, Illinois 60053). The Gas Depot Oil Company is the current
Northwest Municipal Conference Bid winner from July 19, 2018 thru July 19, 2019 for all
grades and types of fuels that are utilized by city vehicles.
Funding Source:
Funding for this purchase will be from the Major Maintenance, Materials to Maintain
Autos Fund (Account 600.19.7710.65035). Present fuel prices are $2.42/gallon for 87
octane gasoline and $2.50/gallon for bio-diesel.
FY2018 Budget: $1,100,000.00
FY2018 (July 6 – December 31, 2018) $450,000.00
FY2019 (January 1, 2019 – July 5, 2019 $450,000.00
Livability Benefit:
Innovation & Process: Support local government best practices and processes.
Summary:
The Fleet Services Division of the Administrative Services Department has been
purchasing fuels through the Northwest Municipal Conference Bid System for many
years and has found the pricing structure to be very advantageous and in the best
interest of the City of Evanston. There are no Evanston-based businesses that can
provide these types of bulk deliveries of various types of fuel. Therefore, staff
recommends and requests City Council approval for Fleet Services to continue to
purchase bulk fuel deliveries through this conference bid award for the next twelve (12)
months.
Attachment:
Joint Purchases Award Letter 6/15/18
Memorandum
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Northwest Municipal
Conference
1600 East Golf Rd., Suite 0700
Des Plaines, IL 60016
Ellen Dayan, CPPB
Phone: (847) 296-9200
Fax: (847) 296-9207
DuPage Mayors &
Managers Conference
1220 Oak Brook Road
Oak Brook, IL 60523
Suzette Quintell
Phone: (630) 571-0480
Fax: (630) 571-0484
South Suburban Mayors
And Managers Association
1904 West 174th Street
East Hazel Crest, IL 60429
Kristi DeLaurentiis
Phone: (708) 206-1155
Fax: (708) 206-1133
Will County
Governmental League
3180 Theodore Street, Suite 101
Joliet, IL 60435
Cherie Belom
Phone: (815) 729-3535
Fax: (815) 729-3536
June 15, 2018
Mr. Arnie Berg
Gas Depot Oil Company
8930 N. Waukegan Road, Suite 230
Morton Grove, IL 60053
Dear Mr. Berg,
This letter is to inform you that the Suburban Purchasing Cooperative’s Governing Board has approved
the second of three (3) contract extensions on SPC Contract #159 for the 2016 Gasoline (87, 89, & 92
Octane), Diesel Fuel, Ethanol 75 & 85 and B20 Bio Diesel Fuel to Gas Depot Oil Company, Morton
Grove, IL from July 6, 2018 through July 5, 2019. The Suburban Purchasing Cooperative (SPC) reserves
the right to extend the contract for one additional one-year period under the same terms and conditions
of the original contract.
With acceptance of this contract, Gas Depot Oil Company, Morton Grove, IL agrees to all terms and
conditions set forth in the specifications contained within the Request for Proposals to which you
responded.
Gas Depot Oil Company, Morton Grove, IL will handle all billing. Gas Depot shall remit to the NWMC
Purchasing Manager on a quarterly basis, an amount equal to .5% of the total dollar volume for the
quarter. Contractor must furnish a report of purchases made from the contract by the 15th of the month
following the end of each fiscal quarter:
Quarter 1 – May, June, July
Quarter 2 – August, September, October
Quarter 3 – November, December, January
Quarter 4 – February, March, April
This report is to be submitted to the NWMC Purchasing Manager, 1600 East Golf Road, Suite 0700, Des
Plaines, Illinois 60016 and shall include the following information: ordering municipality, date of order,
date of delivery, item descriptions, total quantity delivered, item price (including mark-up and applicable
taxes), total order extended price, and total volume for the quarter.
A Joint Purchasing Program
For Local Government Agencies
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Northwest Municipal
Conference
1600 East Golf Rd., Suite 0700
Des Plaines, IL 60016
Ellen Dayan, CPPB
Phone: (847) 296-9200
Fax: (847) 296-9207
DuPage Mayors &
Managers Conference
1220 Oak Brook Road
Oak Brook, IL 60523
Suzette Quintell
Phone: (630) 571-0480
Fax: (630) 571-0484
South Suburban Mayors
And Managers Association
1904 West 174th Street
East Hazel Crest, IL 60429
Kristi DeLaurentiis
Phone: (708) 206-1155
Fax: (708) 206-1133
Will County
Governmental League
3180 Theodore Street, Suite 101
Joliet, IL 60435
Cherie Belom
Phone: (815) 729-3535
Fax: (815) 729-3536
The SPC looks forward to another productive year working with Gas Depot, Morton Grove, IL. Please
sign and date this agreement below, retaining copies for your files and returning the original to my
attention.
Sincerely,
Ellen Dayan, CPPB
Purchasing Director
Northwest Municipal Conference
___________________________06.15.18 ____________________________________
Name: Ellen Dayan Date Name: Arnie Berg Date
Northwest Municipal Conference Gas Depot Oil Company
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For City Council Meeting of August 13, 2018 Item: A5
Business of the City by Motion: Benchmark Analytics License Agmt
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Richard Eddington, Police Chief
Subject: Benchmark Analytics License Agreement
Date: August 7, 2018
Recommended Action
Staff recommends that the City Council authorize the attached license agreement with
Benchmark Analytics for a 3-year agreement with an option to renew for two additional
years. The software system will assist with the management of the Evanston Police
Department through the analysis of law-enforcement related information.
Funding Sources:
The License Agreement provides that years one through three will be paid through a
grant from the Joyce Foundation, 321 North Clark Street, Suite 1500, Chicago, IL
60654. If the City Council decides to renew the license agreement for years four and
five, the cost will be $25,000 and $26,000 respectively. This expense will be paid from
the Police Department’s operating budget from amounts proposed in those budget
years.
Livability Benefits:
Health and Safety:
•Improve emergency prevention and response
•Enhance resiliency to natural and human hazards
Background
Benchmark Analytics will provide the Evanston Police Department a license to utilize a
software application designed for EPD to enter, manage, track, report and analyze law
enforcement-related information and to perform other incidental and subsidiary
functions known as “Benchmark Analytics.” The License Agreement affords EPD a
license to operate three applications all related to data management and early
intervention efforts for officers based on data tracked by the software.
The software is fully automated that features a management system designed to
provide and recognize, reward and retain officers exhibiting exceptional performance
and identity officers that have not meet acceptable performance or behavior standards
set by the Department.
Memorandum
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The initial term of the agreement is for 3 years and paid for by a grant issued by the
Joyce Foundation. This grant is a value of $75,000 and the City does not owe any
funds to the vendor. If the City opts to continue to utilize the software, we are granted
the ability to renew the agreement for two years at a cost of $25,000 in the fourth year
and $26,000 in the fifth year.
Attachments
Benchmarks Analytics License Agreement
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Page 1 of 5
BENCHMARK ANALYTICS LICENSE AGREEMENT
Benchmark Analytics, LLC (“Benchmark”)
1801 W. Belle Plaine Avenue
Suite 209
Chicago, IL 60613
Valid if Signed and Returned to Benchmark Analytics, LLC by mail or email:
1801 W. Belle Plaine Avenue
Suite 209
Chicago, IL 60613
support@benchmarkanalytics.com
Client Information Billing Information
Client: Evanston Police Department
Address: 1454 Elmwood Avenue
Evanston, Illinois 60201
Contact: Richard Eddington
Title: Chief
Telephone: 847-866-5000
Email: police@cityofevanston.org
Account Manager:
Telephone:
Email:
I. License Fee:
In exch In exchange for the License, Client shall pay to Benchmark Analytics an annual License subscription fee of $25,000 for the Term and any r enewal period. Benchmark
Analytics will increase the annual subscription price by four percent (4%) on an annual basis starting with renewal on the 5 th year. The license fee is due within 30 days of
contract execution and is due annually on the anniversary date of the contract execution.
For y on For years one through three of this contract all costs for the license, training and integration of Benchmark Analytics will be paid for by a grant from the Joyce
Foundation. Only effective on year 4, if the Evanston Police Dep artment chooses to renew the license agreement would payment be necessary.
Amount Amount due year one: $0
Amount Amount due year two: $0
Amount Amount due year three: $0
If renew If renewed, amount due year four: $25,000
If renew If renewed, amount due year five: $26,000
II. Service-Level Specifications:
Other than scheduled downtime, as defined below, Benchmark Analytics strives for a high -level of system availability. If in a calendar month these uptime commitments
are not met (as reasonably determined by Benchmark Analytics), Benchmark Analytics shall credit the Client with one month of fees to be applied toward the following
year’s subscription. Benchmark Analytics reserves the right to release new functionality to its service on an ongoing basis, through periodic maintenance windows. These
periodic releases can take several hours to release and Benchmark Analytics will notify Client in advance of any unscheduled maintenance, wherever possible.
III. Special Instructions and Additional Term
The following Additional Terms are hereby agreed to:
1. License Grant. Benchmark Analytics has developed a software application designed for clients’ personnel to enter, manage, track, report and analyze various
law enforcement-related information and to perform other incidental and subsidiary functions known as “Benchmark Analytics.” Client is hereby granted a
limited, non-exclusive, non-transferable, non-assignable, terminable license (“License”) for the following software applications:
☒ Benchmark Data Management (BDM)
☒ First Sign® Early Intervention System (35% of total license fee attributable to First Sign® if other services selected)
☒ Case Action Response Engine® (CARE)
Client further agrees to use and access the above indicated software applications via the Internet and to use the Benchmark Analytics Services described herein,
but only for its own business purposes and to provide use of Benchmark Analytics to Client’s administrators, employees and other Client-authorized persons or
entities (“Users”) that are permitted or enabled by Client to access and use Benchmark Analytics. Client has no rights to sublicense or otherwise transfer any of
its rights under this Agreement and any purported transfer or sublicense in violation hereof is void.
2. Term. The License shall begin upon the execution of this Agreement and continue for a period of three (3) calendar years from the last day of the calendar
month during which this Agreement is executed, including two (2) one-year renewals [This contract will be effective starting July 1st, 2018, as agreed upon]. If
neither party has given the other at least forty-five (45) days prior written notice of its intent not to renew prior to the end of the initial Term, or any renewal
Term, the License shall automatically renew for the next year (the “Renewal Term”).
3. Late Payments. Amounts not paid when due are subject to interest at one and one-half percent (1.5 percent) per month or, if less, the maximum rate of interest
allowed by law, calculated from the due date.
4. Restrictions; Service Suspension. Client may only use Benchmark Analytics strictly in accordance with applicable employment laws and policies, data privacy
and security laws and any other relevant statutes and policies, as well as any supporting materials provided by Benchmark Analytics (“User Materials”), and any
other restrictions and requirements set forth herein. Benchmark reserves the right at any time, with notice to Client, to suspend access to Benchmark by Client or
Client-authorized users to the extent that Benchmark reasonably believes such Party or Person is accessing or using the Benchmark software in breach of, or is
otherwise not in compliance with, any of the terms or conditions of this Agreement. In no event shall Benchmark Analytics be required to monitor or supervise
the use of the software by Client, employees or other authorized users and compliance with the terms of this Agreement by each of Client and/or authorized users
shall at all times be and remain Client’s responsibility.
5. Relevant Data. Client hereby authorizes Benchmark Analytics to obtain and maintain data and information that supports Benchmark Analytics’ ability to
provide a research-based, high quality software application (“Relevant Data”). Clients shall agree to additional data requirements, attached hereto as Exhibit A
for First Sign Early Intervention System.
6. Hosting, Implementation, Training, Support, Other Services and Obligations. Benchmark Analytics shall host an Internet website (the “Site”) on its Servers
(the “Servers”) and shall procure and maintain its Servers as is necessary for Benchmark Analytics to substantially perform according to functional specifications
promulgated by Benchmark Analytics from time to time (the “Functional Specifications”). The services to be provided by Benchmark Analytics hereunder with
respect to Benchmark Analytics are herein sometimes referred to as the “Services” or “Benchmark Analytics Services”. Client shall provide, at Client’s
expense, all computers, software, Internet connectivity and technology required for Client and its Users to use the Site and the Services. Benchmark Analytics
shall provide Client with training (per proposal) and allow a designated number of Trainees to attend each training. Implementation timelines and dates will be
mutually agreed upon by Client and Benchmark Analytics. Benchmark Analytics shall provide a Client Service Line to answer questions regarding Benchmark
Analytics. The Client Service Line may be accessed through a toll-free telephone number (1-888-40-BENCH) or via e-mail (support@benchmarkanalytics.com)
and will be available Monday through Friday 8:00AM – 6:00PM (CST), excluding all federal holidays.
7. Client’s Obligations.
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a. To the extent that provision of Benchmark Analytics, or Client’s use of Benchmark Analytics or the Benchmark Analytics Services requires Benchmark
Analytics to copy, modify, perform, display, transmit, or otherwise use the information, data, or other similar content provided by Client or its Users that is
stored on or transmitted via the Client’s or User’s use of Benchmark Analytics (“Client Data”), Client and its Users hereby grant Benchmark Analytics a
nonexclusive, nontransferable, worldwide, royalty-free right to copy, modify, perform, display, transmit, and otherwise use the Client Data for such
purposes.
b. Client understands and agrees that Client must provide workstations and computers that have reliable Internet access at its own expense. The Benchmark
Analytics application will reside at the Benchmark Analytics host site (a commercially viable and secure data center) and may be accessed electronically by
appropriate personnel using secure identification procedures via the Client’s individual user workstation. The Client must provide its own workstations with
Internet access and a web browser that allows 128-bit encryption. Acceptable browsers at the time of the original agreement include: Internet Explorer 11
and higher, Edge, Mozilla Firefox 4.0 and higher, Apple Safari 4.0 and above, and Google Chrome. Further required modifications or other changes will b e
communicated by Benchmark Analytics in the ordinary course.
c. Client understands and agrees that (i) Benchmark Analytics is not responsible for notifying Clients of any upgrades, fixes, or enhancements to any software
used by Client to access and utilize Benchmark Analytics and the Services; (ii) Client is responsible for obtaining and installing all software and/or
hardware upgrade, fixes, or enhancements required by the applicable browser software; and (iii) that Benchmark Analytics is not responsible for any
compromise of data transmitted across computer networks or telecommunications facilities, including, but not limited, to the Internet. Notwithstanding the
foregoing, Client understands and agrees that Client may have to modify, change, or otherwise upgrade its browser software in order to be compatible with
upgrades and changes made to Benchmark Analytics by Benchmark Analytics.
d. Client understands and agrees that Client and/or its authorized Users shall designate their own user-identifications and passwords to access Benchmark
Analytics. Client understands and agrees that (i) the License granted is not a concurrent License and that Client is prohibited from sharing passwords and/or
user names with unauthorized users; (ii) Client is responsible for the confidentiality and use of Client’s (including its Users) passwords and user names; (iii)
Client is responsible for all electronic communications, including those containing business information, account registration, account holder information,
financial information, Client Data, and any other data of any kind entered electronically through Benchmark Analytics or under Client’s account; (iv) Client
agrees to immediately notify Benchmark Analytics if Client becomes aware of any loss or theft or unauthorized use of any of Client’s passwords, user
names, and/or account number; (v) Client shall use its best efforts to prevent unrelated third parties from accessing Benchmark Analytics and/or using the
Services; and (vi) Client and its Users are automatically subject to all terms and conditions set forth herein and any privacy statement related to any websites
operated or maintained by Benchmark Analytics, as such terms and conditions and privacy statements may be modified or changed by Benchmark Analytics
from time-to-time.
e. Client understands and agrees that the technical processing and transmission of Client’s Data is fundamentally necessary to Client’s use of Benchmark
Analytics and the Services. Client expressly consents to Benchmark Analytics’ interception and storage of Client Data, and Client understands and agrees
that Client’s Data will be transmitted over the Internet and other various networks, only part of which may be owned and/or operated by Benchmark
Analytics. Client understands and agrees that changes to Client’s Data may occur in order to conform and adapt such data to the technical requirements of
connecting networks or devices. Client agrees that Benchmark Analytics is not responsible for any Client Data that is lost, altered, intercepted, or stored
without authorization during the transmission of any data whatsoever across networks not operated by Benchmark Analytics.
f. Benchmark Analytics may upgrade and improve Benchmark Analytics and/or the Benchmark Analytics Services from time to time (the “Upgrades”). Client
must upgrade and improve its software to conform to the Upgrades made to Benchmark Analytics.
g. Client shall (i) not alter, reverse engineer, disassemble, decompile, or copy any part of Benchmark Analytics, (ii) limit access to the non-public portions of
Benchmark Analytics to its Users, and (iii) not sublicense or otherwise transfer any of its rights, duties or obligations under this Agreement.
h. Client must properly enter data and information onto Benchmark Analytics in order for Benchmark Analytics to operate properly. Client shall be
responsible to verify the accuracy of any of Client’s Data entered on Benchmark Analytics.
i. Client and/or its Users shall adhere to the Terms of Service and Privacy Policies governing the Site, as they may be modified by Benchmark Analytics in its
sole discretion.
8. Mutual Obligations. “Confidential Information” means any information regarding the provisions of this Agreement and the dealings of the parties hereunder
and shall include the following: (a) for Benchmark Analytics – all information relating to the Benchmark Analytics technology (including, but not limited to
Benchmark Analytics’ source codes, research and/or analytics), Site features and the functionality of Benchmark Analytics, all other proprietary information and
property belonging to Benchmark Analytics that is otherwise not in the public domain; and (b) for Client – the identities of its Users, records of interactions with
the Users, and Client Data. Each party shall not use for its own benefit or knowingly disclose to, or use for the benefit of, any other person, any Confidential
Information of the other party without the other party’s prior written consent and shall use reasonable care and caution in protecting the Confidential Information
and disclose Confidential Information only to those of its employees or contractors who require access to it in order for the party to be able to perform its
obligations under this Agreement. This Section does not apply to any information that (i) becomes generally publicly available other than as a result of improper
disclosure by the receiving party; (ii) is independently developed by the receiving party without use of the Confidential Information of the disclosing party; or
(iii) becomes available to either party on a non-confidential basis from a third party that is not bound by a similar duty of confidentiality. To the extent required
by any applicable law, regulation, or order of any court or governmental body, disclosure of Confidential Information is not a breach of this Agreement;
provided, that the party required to disclose (a) promptly notifies the other party of such requirement, and (b) prior to any disclosure, asserts the confidential
nature of the Confidential Information.
9. License Restrictions.
a. Client shall not sublicense, sell, resell, lease, assign, transfer, pledge or otherwise encumber or dispose of any of Client’s rights or obligations under this
Agreement.
b. Except as specifically provided to the contrary herein, the License does not extend to, and no right is granted for use or access of by, any third party or other
individual or entity not a party to this Agreement, except for any properly authorized employees of Client and designated User s.
c. Information regarding Client’s employees, data or proprietary confidential information acquired by Benchmark Analytics from Client shall be confidential
and shall not, without the Client’s prior consent, be used or disclosed to others by Benchmark Analytics except upon an assignment or as otherwise permitted
hereunder.
10. Injunctive Relief. In addition to any other rights and remedies available to Benchmark Analytics, if Client or any of its Users breaches any of its obligations
under this Agreement, (i) Benchmark Analytics shall be entitled to an injunction or similar equitable relief ordering the cessation of such breach upon request of
a court of competent jurisdiction without having to post any bond or prove anything other than the fact of such breach, and (ii) the Client and its Users waive all
defenses, including that such breach will not cause irreparable harm.
11. Warranties; Intellectual Property Indemnification.
a. Subject to the terms and limitations hereof, Benchmark Analytics represents and warrants that Benchmark Analytics will conform and perform according to
the Functional Specifications and the Service-Level Specifications. If Benchmark Analytics fails to meet the Functional Specifications or Service-Level
Specifications contained herein for any calendar month during the term of this Agreement, Client’s sole and exclusive remedy (notwithstanding anything to
the contrary herein contained) shall be a credit on the terms specified herein for one calendar month of License fees in accordance with the Pricing
Schedule included herein, as modified from time to time pursuant to this Agreement. Benchmark Analytics shall be responsible only for failures to meet the
Functional Specifications or Service-Level Specifications due to conditions that are within Benchmark Analytics’ reasonable control. In order to maintain
the warranty, Client must notify Benchmark Analytics immediately in writing of any problems or potential problems and make available to Benchmark
Analytics all written and printed documents to substantiate the problem.
b. Client represents and warrants that Client is and at all times will be the owner of or authorized to use the Client Data required by this Agreement.
c. Benchmark Analytics agrees to defend, indemnify, and hold Client harmless against all loss, cost, liability, expenses, and pay the amount of any adverse
final judgment (or settlement that Benchmark Analytics consents to) including reasonable attorneys’ fees, resulting from third party claims (collectively, the
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“Claims”) that Benchmark Analytics infringes any United States patent, copyright, trade secret, or other intellectual property arising under United States
law; provided Benchmark Analytics is promptly notified in writing of the Claims and has sole control over its defense or settlement, and Client provides
reasonable assistance in the defense of the Claims. In case of alleged infringement, Benchmark Analytics will have the right, but not the obligation, at its
sole option and expense, to procure for Client the right to continue using Benchmark Analytics or to replace or modify Benchmark Analytics so that it
becomes non-infringing or damages are mitigated.
12. Disclaimer of Warranties. EXCEPT AS STATED IN THE PRECEDING SECTION, BENCHMARK ANALYTICS DOES NOT REPRESENT THAT
CLIENT’S USE OF BENCHMARK WILL BE SECURE, TIMELY, UNINTERRUPTED, ERROR-FREE, OR THAT BENCHMARK WILL MEET CLIENT’S
REQUIREMENTS OR EXPECTATIONS OR THAT ERRORS IN THRIVE, THE SERVICES, AND/OR THE SUPPORTING DOCUMENTATION WILL BE
CORRECTED OR THAT THE SYSTEM THAT MAKES THE SERVICES AVAILABLE WILL BE FREE OF VIRUSES OR OTHER HARMFUL
COMPONENTS. WARRANTIES STATED IN THE PRECEDING SECTION ARE THE SOLE AND EXCLUSIVE WARRANTIES OFFERED BY
BENCHMARK ANALYTICS. THERE ARE NO OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING WITHOUT
LIMITATION, THOSE OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR USE OR PURPOSE.
13. Indemnification.
a. BENCHMARK shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all
liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings including but not limited to costs, and fees, including attorney’s
fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of Benchmark or Benchmark’s
subcontractors, employees, agents or subcontractors during the performance of this Agreement. IN NO EVENT SHALL BENCHMARK ANALYTICS, ITS
EMPLOYEES, AGENTS OR REPRESENTATIVES BE LIABLE TO CLIENT OR ITS USERS FOR ANY INDIRECT, INCIDENTAL, SPECIAL,
PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES AT ANY TIME OR OF ANY KIND, SUCH AS, BUT NOT LIMITED TO, LOSS OF
CLIENT DATA, REVENUE OR OTHER ECONOMIC LOSS IN CONNECTION WITH, OR ARISING OUT OF THE SERVICES PROVIDED FOR IN
THIS AGREEMENT, THE PERFORMANCE OF THE SOFTWARE, THE USE OF BENCHMARK, ANY BREACH OF WARRANTY OR BREACH OF
CONTRACT, OR NEGLIGENCE, OR ANY OTHER LEGAL CAUSE OF ACTION ARISING OUT OF OR RELATING TO THIS AGREEMENT.
b. Upon termination of this Agreement for any reason, the provisions of this Section shall survive termination and continue in full force and effect.
c. No action, regardless of form, arising out of or relating to this Agreement may be brought by either party more than two (2) years after the cause of action
was discovered or should have been discovered.
14. Termination.
a. Except as otherwise provided herein, this Agreement may be terminated as follows: by Benchmark Analytics, if Client is in breach of any payment
obligation contained in this Agreement and fails to cure such breach within ten (10) days written notice of such breach by Benchmark Analytics; or by either
party, if the other party is in material breach of any other provision of this Agreement, by written notice to the other party effective thirty (30) days after the
receipt of such notice unless the other party cures such breach within the thirty (30) day period or, if such breach cannot be cured within thirty (30) days, the
other party commences its best efforts to cure such breach immediately and such breach is cured within ninety (90) days after receipt of the original notice of
breach.
b. Client understands and agrees that following termination or non-renewal of this Agreement, for any reason, Benchmark Analytics may (i) immediately
deactivate Client’s account, and/or (ii) delete Client’s account and all related Client Data and files in Client’s account and/or bar any further access to such
information and Benchmark Analytics and the Services after a reasonable period of time. Upon such termination or non-renewal, Benchmark Analytics will
grant Client temporary and limited access to Benchmark Analytics for the sole purpose of permitting Client to retrieve lawful Client Data, provided that
Client has paid in full all amounts owed to Benchmark Analytics. Client understands and agrees that Benchmark Analytics is not liable to Client, its Users,
or any third party for any termination of Client’s access to Benchmark Analytics or deletion of Client Data or any other data of any kind.
15. Public Disclosure. Client grants to Benchmark Analytics the right to publicly disclose the fact that Client is using Benchmark Analytics for Benchmark
Analytics’ for grant compliance purposes. .
16. Copyright and Trademarks. All intellectual property pertaining to Benchmark Analytics, including trademarks and copyrights, are and shall remain the sole
property of Benchmark Analytics and its affiliated companies. This Agreement in no way conveys to Client or its Users any rights or interests in Benchmark
Analytics other than the limited license granted to use Benchmark Analytics in accordance with this Agreement.
17. Severability. Each paragraph and provision of this Agreement is severable from the entire agreement, and, if one provision is declared invalid, the remaining
provisions shall remain in effect and the invalid provision shall be reformed and amended to the extent needed to be valid.
18. Force Majeure. The performance by Benchmark Analytics of any obligation shall be excused, if such failure is caused by any event or circumstance beyond
Benchmark Analytics’ own direct control. If Benchmark Analytics should fail to become available as a result of any such event or circumstance beyond its own
direct control, Benchmark Analytics shall have the right to cause availability within a reasonable time after the cause of su ch delay has been removed, and the
Client shall be obligated to accept deferred availability, it being agreed that upon the occurrence of any such circumstance or event beyond Benchmark
Analytics’ own direct control, the time for performance by Benchmark Analytics shall be extended by that number of days equal to the number of days of delay
attributable to any such circumstances or event beyond Benchmark Analytics’ direct control.
19. Taxes. The price referred to herein does not include any local or state sales, value added, use or other applicable excise taxes, now in force or enacted in the
future, any assessment of which shall be paid by Client. Without limiting the foregoing, Client shall promptly pay to Benchmark Analytics any amounts actually
paid or required to be collected or paid by Benchmark Analytics pursuant to any statute, ordinance, rule or regulation of any legally constituted taxing authority.
If Client claims tax exempt status or the right to remit taxes directly, the tax-exempt number must be entered on the front page of this Agreement and Client shall
indemnify and hold Benchmark Analytics harmless for any loss occasioned by its failure to pay any tax when due.
20. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois.
21. Entire Agreement and Amendment. This Agreement supersedes all prior agreements and understandings between Client and Benchmark Analytics, including
any representations, expressed or implied. Client acknowledges that this Agreement may not be changed or terminated orally. No change, termination or
attempted waiver of any of the provisions of this Agreement shall be binding unless in writing and signed by the party against who the same is sought to be
enforced. The parties, each acting under proper authority, have signed this Agreement on the date indicated below.
22. Notices. Any notices required or permitted under this Agreement shall be in writing and shall be effective when delivered in person or sent by registered or
certified mail, return receipt requested, with proper postage affixed, or by personal courier to the address set forth in this Agreement or any more recent address
to which the sending party has been apprised. Benchmark Analytics may give any notice, approval, request, authorization, direction or other communication
under this Agreement by e-mail or by conspicuous post on the Site.
23. Relationship of the Parties. Benchmark Analytics and Client are independent contractors. Nothing in this Agreement makes them partners or creates (i) an
employer and employee relationship, (ii) a master and servant relationship, (iii) a principal and agent relationship, or (iv) any other relationship of any kind other
than an independent contractor relationship. Neither party shall make any contracts, warranties, representations, or assume or create any other obligations,
whether express or implied, in the other party’s name or on its behalf.
24. Assignment. Neither party may assign this Agreement or any of its rights or obligations under this Agreement without the prior written consent of the other
party; provided that Benchmark Analytics shall have the right to assign its rights and obligations hereunder to its parent, successor (including any successor
through merger, consolidation or any other form of acquisition resulting in a change of control of Benchmark Analytics), or to any subsidiary or affiliate upon
notice to Client. Any purported assignment of rights in violation of this Section is null and void.
25. Third Party Beneficiaries. This Agreement does not and is not intended to confer any rights or remedies upon any person or entities other than Benchmark
Analytics and Clients.
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BY SIGNING BELOW, CLIENT CERTIFIES THAT IT HAS READ AND AGREES WITH THE TERMS HEREOF AND SHALL BE BOUND BY THE
SAME. Client also agrees that the terms and conditions of this Agreement and the Additional Terms are confidential information of B enchmark Analytics and are not
to be shared with any third party without the prior written consent of Benchmark. Client’s signature also constitutes approval of any add-ons accepted by Benchmark.
Client:
Signature:________________________________
Name:___________________________________
Title:____________________________________
Date:____________________________________
BENCHMARK ANALYTICS, LLC
Signature:________________________________
Name:___________________________________
Title:____________________________________
Date:____________________________________
Ron Huberman
05/21/2018
CEO
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Exhibit A
DATA SHARING AGREEMENT
First Sign® Early Intervention System
1. Access to First Sign and Use of Relevant Data. Reports and associated Analyses received by Client resulting from Benchmark Analytics’ First Sign
or any other analytics and reporting tools (“Client Reports”) will be accessible to Client and its authorized users through the software application. Client
authorizes Benchmark Analytics to use Relevant Data, including aggregating such Relevant Data with other data and information, for purposes of
performing, evaluating, improving or enhancing First Sign and the software application broadly. Benchmark Analytics will restrict access to Relevant
Data to only those Benchmark Analytics staff, the Benchmark Research Consortium, or subcontractors (the “Agents”) required to access the Relevant Data
in order to perform the services set forth in this Agreement and/or to evaluate, improve or enhance the software application. Benchmark Analytics will
instruct all Benchmark Analytics Agents on the use and confidentiality restrictions set forth in this Agreement, and shall require all Benchmark Analytics
Agents to comply with applicable provisions of the data privacy and security laws. Benchmark Analytics will not disclose Relevant Data to anyone other
than Benchmark Analytics Agents except, upon the prior written consent of Client, to a party authorized to receive the Candidate Data in accordance with
data privacy and security laws. In the event that Benchmark Analytics subcontracts any of its duties and obligations, Benchmark Analytics agrees that: (i) the
third party contractor shall execute an agreement regarding confidentiality consistent with the terms of this Agreement to the extent that such third party
contractor has access to Confidential Information of Client and an agreement relating to any other obligations of such contractor as required to comply with
this Agreement and data privacy and security laws, and (ii) any such permitted subcontracting shall not release Benchmark Analytics from any of its
obligations under this Agreement. Subject to the requirements of this Section above, Benchmark Analytics may freely subcontract its duties and obligations
under this Agreement.
2. Client’s Obligations. Client will adopt and maintain appropriate security precautions to prevent disclosure of Candidate Portal passwords to and use by,
any unauthorized person, and appropriate expiration of the access following completion of the application process by the candidate.
3. Aggregate Data. Aggregated Relevant Data not relating to individual employees of Client acquired by Benchmark Analytics in the course of performing
this Agreement will be the sole property of Benchmark Analytics.
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For City Council meeting of August 13, 2018 Item A6
Business of the City by Motion: 2018 Alley and Street Improvements Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E., Senior Project Manager
Subject: Approval of Contract for 2018 Alley and Street Improvements Project (Bid
No. 18-34)
Date: August 2, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
2018 Alley and Street Improvements Project (Bid No. 18-34) with Capitol Cement Co.,
Inc. (6231 North Pulaski Road, Chicago, IL) in the amount of $874,761.30.
Funding Source:
Funding will be provided from the CIP Fund as follows: 2018 General Obligation Bonds
in the amount of $275,940, the Special Assessment Fund in the amount of $213,645
and Community Development Block Grant funds in the amount of $385,176.30. A
detailed breakdown of the funding is as follows:
Budget Description Account# Budgeted
Contract
Amount
Alley Paving – 2018 GO Bonds 415.40.4118.65515-418003 $250,000 $213,645.00
Alley Paving – Special Assessment Fund 415.40.4218.65515-418003 $250,000 $213,645.00
CDBG Funding
Crain Street Resurfacing
Alley Improvements
415.40.4318.65515-418003
415.40.4318.65515-418003
$500,000 $385,176.30
Isabella Street Reconstruction – 2018 GO
Bonds 415.40.4118.65515-418003 n/a $27,795.00
Neighborhood Traffic Calming – 2018 GO
Bonds 415.40.4118.65515-418026 $50,000 $34,500.00
Totals: $1,050,000 $874,761.30
Memorandum
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Livability Benefits:
Built Environment: Enhance public spaces
Climate & Energy: Improve energy and water efficiency
Equity & Empowerment: Ensure equitable access to community assets
Background Information:
This project consists of improvements to two alleys, two streets, and installation of traffic
calming speed humps on various streets and speed bumps in various alleys. The
construction plans and specifications were completed by Capital Planning &
Engineering Bureau staff.
The locations included in this project and their individual scopes of work are as follows:
1. Special Assessment 1523 – Alley North of Payne Street and East of
McDaniel Avenue
Improvements include installation of an 8-inch thick concrete alley,
installation of storm sewers, and related garage apron restoration work.
This alley is being paved through the special assessment process which is
administered by the City’s Board of Local Improvements.
2. CDBG – Crain Street Resurfacing from McDaniel Avenue to East End
Improvements include minor sewer structure repairs, concrete curb and
sidewalk ramp repairs as needed, existing asphalt grinding, street base
patching, asphalt paving, and related restoration work.
3. CDBG – Alley North of Emerson Street and West of Jackson Street
Improvements include paving installation of 8-inch thick concrete alley,
installation of storm sewers, and related garage apron restoration work.
4. Isabella Street Reconstruction from Bernard Place to Lovelace Park
Improvements include the removal and replacement of 8-inch thick
concrete pavement, curb and gutter replacement, and related restoration
work.
5. Traffic Calming Speed Humps and Alley Bumps
Improvements include the installation of traffic calming speed humps and
alley speed bumps at various locations throughout the City.
The project is scheduled to begin in August 2018 and to be completed in October 2018.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project
were received and publicly read on July 10, 2018. Three contractors submitted bids for
this project as follows.
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Contractor Address
Capitol Cement Co. Inc. 6231 North Pulaski Road, Chicago, IL 60646
Landmark Contractors, Inc. 11916 W. Main Street, Huntley, IL 60142
Schroeder & Schroeder, Inc. 7306 Central Park, Skokie, IL 60076
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening. The bids were reviewed by Chris Venatta, Senior
Project Manager. Attached is a bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
Contractor Total Bid Price
Capitol Cement Co. Inc. $ 874,761.30
Landmark Contractors, Inc. $ 1,049,636.05
Schroeder & Schroeder, Inc. $ 923,114.05
Capitol Cement has completed various projects for the City, and staff has found their
work to be satisfactory. Therefore, staff recommends that the contract be awarded to
Capitol Cement for a total amount of $874,761.30.
This project is not Local Employment Program eligible due to the use of CDBG funds.
The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo
reviewing compliance with the City’s M/W/EBE program goal is attached.
Legislative History:
The City Council approved ordinance for SA 1523 on April 23, 2017.
Attachments:
Bid Tabulation
Location Map
Memo on M/W/EBE Compliance
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CITY OF EVANSTON
TABULATION OF BIDS FOR2018 Alley and Street Improvements Project
BID NO: 18-36
DATE: July 10, 2018
TIME: 2:00 P.M.
ATTENDED BY: CV
PW-RS-1805A - Crain Street Resurfacing
TOTAL UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE
1 TEMPORARY FENCE FOOT 250 6.00$ 1,500.00$ $2.00 $500.00 $5.50 $1,375.00 $8.35 $2,087.50
2 TREE TRUNK PROTECTION EACH 1 200.00$ 200.00$ $500.00 $500.00 $200.00 $200.00 $200.00 $200.00
3 TREE ROOT PRUNING FOOT 30 30.00$ 900.00$ $10.00 $300.00 $90.00 $2,700.00 $90.00 $2,700.00
4 TREE PRUNING (OVER 10 INCH DIAMETER)EACH 35 110.00$ 3,850.00$ $25.00 $875.00 $135.00 $4,725.00 $135.00 $4,725.00
5 EARTH EXCAVATION CU YD 2 60.00$ 120.00$ $125.00 $250.00 $45.00 $90.00 $97.75 $195.50
6 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 12 65.00$ 780.00$ $70.00 $840.00 $65.00 $780.00 $84.00 $1,008.00
7 SODDING, SALT TOLERANT SQ YD 180 13.00$ 2,340.00$ $16.00 $2,880.00 $12.50 $2,250.00 $27.00 $4,860.00
8 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 70 7.00$ 490.00$ $5.00 $350.00 $8.00 $560.00 $10.65 $745.50
9 AGGREGATE BASE COURSE, TYPE B 6"SQ YD 25 10.00$ 250.00$ $7.00 $175.00 $12.00 $300.00 $15.40 $385.00
10 H.E.S. PORTLAND CEMENT CONCRETE BASE COURSE WIDENING 9"SQ YD 10 90.00$ 900.00$ $95.00 $950.00 $100.00 $1,000.00 $148.20 $1,482.00
11 AGGREGATE FOR TEMPORARY ACCESS TON 10 30.00$ 300.00$ $10.00 $100.00 $20.00 $200.00 $49.25 $492.50
12 BITUMINOUS MATERIALS (TACK COAT)POUND 2,355 0.60$ 1,413.00$ $0.01 $23.55 $0.01 $23.55 $0.01 $23.55
13 AGGREGATE (PRIME COAT)TON 14 20.00$ 280.00$ $1.00 $14.00 $1.00 $14.00 $1.00 $14.00
14 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 4 500.00$ 2,000.00$ $500.00 $2,000.00 $400.00 $1,600.00 $500.00 $2,000.00
15 LEVELING BINDER (MACHINE METHOD), N50 TON 185 110.00$ 20,350.00$ $113.00 $20,905.00 $105.00 $19,425.00 $113.00 $20,905.00
16 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 220 10.00$ 2,200.00$ $26.50 $5,830.00 $5.00 $1,100.00 $26.50 $5,830.00
17 TEMPORARY RAMP SQ YD 45 25.00$ 1,125.00$ $28.50 $1,282.50 $4.00 $180.00 $28.50 $1,282.50
18 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 405 110.00$ 44,550.00$ $95.00 $38,475.00 $130.00 $52,650.00 $95.00 $38,475.00
19 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 12 250.00$ 3,000.00$ $300.00 $3,600.00 $300.00 $3,600.00 $300.00 $3,600.00
20 PORTLAND CEMENT CONCRETE PAVEMENT, 9 INCH SQ YD 35 100.00$ 3,500.00$ $85.00 $2,975.00 $100.00 $3,500.00 $117.95 $4,128.25
21 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 20 75.00$ 1,500.00$ $65.00 $1,300.00 $80.00 $1,600.00 $80.75 $1,615.00
22 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 70 10.00$ 700.00$ $7.00 $490.00 $8.00 $560.00 $12.10 $847.00
23 HOT-MIX ASPHALT SURFACE REMOVAL (VARIABLE DEPTH)SQ YD 3,270 8.00$ 26,160.00$ $4.00 $13,080.00 $7.75 $25,342.50 $4.00 $13,080.00
24 PAVEMENT REMOVAL SQ YD 35 20.00$ 700.00$ $25.00 $875.00 $25.00 $875.00 $24.85 $869.75
25 DRIVEWAY PAVEMENT REMOVAL SQ YD 100 18.00$ 1,800.00$ $18.00 $1,800.00 $15.00 $1,500.00 $18.70 $1,870.00
26 CURB REMOVAL FOOT 100 6.00$ 600.00$ $4.00 $400.00 $8.00 $800.00 $16.15 $1,615.00
27 COMBINATION CURB AND GUTTER REMOVAL FOOT 360 6.00$ 2,160.00$ $4.00 $1,440.00 $8.00 $2,880.00 $17.75 $6,390.00
28 SIDEWALK REMOVAL SQ FT 320 2.00$ 640.00$ $2.00 $640.00 $2.00 $640.00 $3.50 $1,120.00
29 CLASS D PATCHES, SPECIAL, 9"SQ YD 60 150.00$ 9,000.00$ $135.00 $8,100.00 $125.00 $7,500.00 $135.00 $8,100.00
30 FRAMES AND GRATES TO BE ADJUSTED EACH 1 600.00$ 600.00$ $500.00 $500.00 $677.00 $677.00 $215.10 $215.10
31 FRAMES AND LIDS TO BE ADJUSTED EACH 7 600.00$ 4,200.00$ $500.00 $3,500.00 $690.00 $4,830.00 $215.25 $1,506.75
32 FRAMES AND LIDS, CLOSED LID (SPECIAL)EACH 2 500.00$ 1,000.00$ $950.00 $1,900.00 $284.00 $568.00 $353.15 $706.30
33 CONCRETE CURB, TYPE B (AEP Modified)FOOT 50 27.00$ 1,350.00$ $35.00 $1,750.00 $50.00 $2,500.00 $47.05 $2,352.50
34 COMB CONCRETE CURB AND GUTTER, TYPE B-6.12 (AEP Modified)FOOT 410 28.00$ 11,480.00$ $35.00 $14,350.00 $55.00 $22,550.00 $50.35 $20,643.50
35 SHORT TERM PAVEMENT MARKING FOOT 220 3.00$ 660.00$ $0.25 $55.00 $1.00 $220.00 $2.00 $440.00
36 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 40 2.00$ 80.00$ $0.25 $10.00 $1.00 $40.00 $5.00 $200.00
37 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 180 12.00$ 2,160.00$ $2.00 $360.00 $12.00 $2,160.00 $8.00 $1,440.00
38 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 60 50.00$ 3,000.00$ $24.00 $1,440.00 $65.00 $3,900.00 $32.00 $1,920.00
39 STREET SWEEPING EACH 2 500.00$ 1,000.00$ $500.00 $1,000.00 $400.00 $800.00 $500.00 $1,000.00
$158,838.00 $135,815.05 $176,215.05 $161,070.20
PW-Al-1805B - Alley North of Emerson Street, West of Jackson Avenue
TOTAL UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE
1 EARTH EXCAVATION CU. YD.212 $55.00 11,660.00$ $50.00 $10,600.00 $45.00 $9,540.00 $90.80 $19,249.60
Huntley, IL 60142
TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL
NAME AND ADDRESS OF BIDDERSAPPROVED
ENGINEER'S
ESTIMATE
Capitol Cement Co., Inc.
6231 North Pulaski Road
Chicago, IL 60646
Schroeder & Schroeder, Inc.
7306 Central Park
Skokie, IL 60076
TOTAL
Landmark Contractors, Inc.
11916 W. Main St.
TOTAL TOTALITEM
NUMBER ITEM UNIT TOTAL TOTAL
1 of 3138 of 513
2 TRENCH BACKFILL CU. YD.218 $40.00 8,720.00$ $30.00 $6,540.00 $65.35 $14,246.30 $59.40 $12,949.20
3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.20 $45.00 900.00$ $40.00 $800.00 $35.00 $700.00 $61.10 $1,222.00
4 GRANULAR CRADLE MATERIAL, CA-11 TON 110 $45.00 4,950.00$ $25.00 $2,750.00 $50.85 $5,593.50 $46.20 $5,082.00
5 AGGREGATE BASE COURSE, TYPE B, 6"SQ. YD.130 $12.00 1,560.00$ $7.00 $910.00 $10.00 $1,300.00 $13.90 $1,807.00
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 18 $250.00 4,500.00$ $300.00 $5,400.00 $300.00 $5,400.00 $300.00 $5,400.00
7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.780 $80.00 62,400.00$ $75.00 $58,500.00 $80.00 $62,400.00 $116.00 $90,480.00
8 STORM SEWERS, SPECIAL, 10" ( DIP / CL 50 )FOOT 252 $125.00 31,500.00$ $110.00 $27,720.00 $114.65 $28,891.80 $104.20 $26,258.40
9 STORM SEWERS, SPECIAL, 12" ( DIP / CL 50 )FOOT 42 $145.00 6,090.00$ $125.00 $5,250.00 $144.15 $6,054.30 $131.05 $5,504.10
10 STORM SEWERS, 12", TYPE 2 ( RCP /CL III)FOOT 145 $100.00 14,500.00$ $90.00 $13,050.00 $73.65 $10,679.25 $66.95 $9,707.75
11 COMBINED SEWERS, SPECIAL, 12" ( DIP /CL 50)FOOT 6 $200.00 1,200.00$ $125.00 $750.00 $553.70 $3,322.20 $503.00 $3,018.00
12 CATCH BASIN, TYPE A, 4' DIA., TYPE 1 FRAME, OPEN LID EACH 1 $6,500.00 6,500.00$ $3,950.00 $3,950.00 $6,583.65 $6,583.65 $4,953.55 $4,953.55
13 MANHOLE, TYPE A, 4' DIA., TYPE 1 FRAME, OPEN LID / CLOSE LID EACH 3 $6,000.00 18,000.00$ $4,250.00 $12,750.00 $4,071.00 $12,213.00 $2,701.00 $8,103.00
14 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 4 $2,000.00 8,000.00$ $2,250.00 $9,000.00 $1,354.00 $5,416.00 $1,231.00 $4,924.00
15 COMBINATION CONCRETE CURB AND GUTTER , TYPE B6.12 FOOT 195 $30.00 5,850.00$ $35.00 $6,825.00 $25.00 $4,875.00 $58.60 $11,427.00
16 PAVEMENT REMOVAL SQ. YD.45 $25.00 1,125.00$ $20.00 $900.00 $16.00 $720.00 $18.50 $832.50
17 DRIVEWAY PAVEMENT REMOVAL SQ. YD.185 $18.00 3,330.00$ $18.00 $3,330.00 $12.00 $2,220.00 $20.20 $3,737.00
18 COMBINATION CURB AND GUTTER REMOVAL FOOT 195 $8.00 1,560.00$ $4.00 $780.00 $6.00 $1,170.00 $17.75 $3,461.25
19 SIDEWALK REMOVAL SQ. FT.270 $2.50 675.00$ $2.00 $540.00 $1.00 $270.00 $4.70 $1,269.00
20 PCC DRIVEWAY PAVEMENT - 6"SQ. YD.95 $68.00 6,460.00$ $65.00 $6,175.00 $80.00 $7,600.00 $72.60 $6,897.00
21 PCC SIDEWALK - 5"SQ. FT.270 $8.00 2,160.00$ $7.00 $1,890.00 $7.00 $1,890.00 $7.25 $1,957.50
22 PROTECTIVE SEALER SQ. YD.875 $2.00 1,750.00$ $0.25 $218.75 $1.00 $875.00 $2.85 $2,493.75
23 CRUSHED STONE, CA - 14 TON 30 $40.00 1,200.00$ $15.00 $450.00 $22.00 $660.00 $95.20 $2,856.00
24 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.75 $8.00 600.00$ $8.00 $600.00 $4.00 $300.00 $7.00 $525.00
25 SODDING, SALT TOLERANT SQ. YD.75 $15.00 1,125.00$ $16.00 $1,200.00 $16.00 $1,200.00 $27.00 $2,025.00
26 CLASS B PATCHES, SPECIAL 9" (HES)SQ. YD.15 $110.00 1,650.00$ $125.00 $1,875.00 $100.00 $1,500.00 $173.45 $2,601.75
27 DETECTABLE WARNINGS SQ. FT.20 $45.00 900.00$ $55.00 $1,100.00 $42.00 $840.00 $19.25 $385.00
28 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.15 $20.00 300.00$ $30.00 $450.00 $30.00 $450.00 $75.00 $1,125.00
29 TEMPORARY FENCE FOOT 60 $5.00 300.00$ $5.00 $300.00 $10.00 $600.00 $8.35 $501.00
30 CONSTRUCTION LAYOUT AND STAKING LSUM 1 $6,000.00 6,000.00$ $51,000.00 $51,000.00 $4,500.00 $4,500.00 $5,950.00 $5,950.00
31 STREET SWEEPING EACH 3 $500.00 1,500.00$ $500.00 $1,500.00 $400.00 $1,200.00 $500.00 $1,500.00
32 SOIL DISPOSAL ANALYSIS LSUM 1 $3,000.00 3,000.00$ $3,250.00 $3,250.00 $2,250.00 $2,250.00 $500.00 $500.00
33 NON SPECIAL WASTE DISPOSAL CU. YD.430 $60.00 25,800.00$ $2.25 $967.50 $90.00 $38,700.00 $97.30 $41,839.00
34 CLOSED CIRCUIT TV INSPECTION LSUM 1 $4,000.00 4,000.00$ $5,000.00 $5,000.00 $3,162.00 $3,162.00 $4,000.00 $4,000.00
35 PRE-CONSTRUCTION SURFACE VIDEO TAPING LSUM 1 $2,000.00 2,000.00$ $1,000.00 $1,000.00 $500.00 $500.00 $700.00 $700.00
36 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 85 $30.00 2,550.00$ $24.00 $2,040.00 $30.00 $2,550.00 $21.00 $1,785.00
$254,315.00 $249,361.25 $250,372.00 $297,026.35
SA 1523 - Alley North of Payne Street, East of McDaniel Avenue
TOTAL UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE
1 EARTH EXCAVATION CU. YD.484 $55.00 26,620.00$ $50.00 $24,200.00 $45.00 $21,780.00 $87.55 $42,374.20
2 TRENCH BACKFILL CU. YD.438 $40.00 17,520.00$ $30.00 $13,140.00 $63.60 $27,856.80 $57.80 $25,316.40
3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.40 $45.00 1,800.00$ $40.00 $1,600.00 $35.00 $1,400.00 $70.25 $2,810.00
4 GRANULAR CRADLE MATERIAL, CA-11 TON 185 $45.00 8,325.00$ $25.00 $4,625.00 $49.00 $9,065.00 $44.55 $8,241.75
5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.30 $12.00 360.00$ $5.00 $150.00 $8.00 $240.00 $11.65 $349.50
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 10 $250.00 2,500.00$ $300.00 $3,000.00 $300.00 $3,000.00 $300.00 $3,000.00
7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.1,615 $80.00 129,200.00$ $75.00 $121,125.00 $80.00 $129,200.00 $112.35 $181,445.25
8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 241 $125.00 30,125.00$ $110.00 $26,510.00 $111.35 $26,835.35 $101.25 $24,401.25
9 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 476 $100.00 47,600.00$ $90.00 $42,840.00 $57.95 $27,584.20 $52.75 $25,109.00
10 STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 )FOOT 30 $145.00 4,350.00$ $125.00 $3,750.00 $198.55 $5,956.50 $180.50 $5,415.00
11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,500.00 6,500.00$ $3,900.00 $3,900.00 $5,112.15 $5,112.15 $3,730.60 $3,730.60
12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 3 $6,000.00 18,000.00$ $4,250.00 $12,750.00 $3,210.00 $9,630.00 $2,918.00 $8,754.00
13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 5 $2,000.00 10,000.00$ $2,250.00 $11,250.00 $1,354.00 $6,770.00 $1,231.00 $6,155.00
14 MANHOLE TO BE ADJUSTED EACH 1 $550.00 550.00$ $500.00 $500.00 $690.00 $690.00 $215.10 $215.10
15 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 220 $30.00 6,600.00$ $35.00 $7,700.00 $25.00 $5,500.00 $58.75 $12,925.00
16 PAVEMENT REMOVAL SQ. YD.65 $25.00 1,625.00$ $25.00 $1,625.00 $16.00 $1,040.00 $19.05 $1,238.25
17 DRIVEWAY PAVEMENT REMOVAL SQ. YD.535 $18.00 9,630.00$ $18.00 $9,630.00 $12.00 $6,420.00 $20.20 $10,807.00
18 COMBINATION CURB AND GUTTER REMOVAL FOOT 220 $8.00 1,760.00$ $4.00 $880.00 $6.00 $1,320.00 $17.75 $3,905.00
ITEM UNIT TOTAL TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER
2 of 3139 of 513
19 SIDEWALK REMOVAL SQ. FT.510 $2.50 1,275.00$ $2.00 $1,020.00 $1.00 $510.00 $4.00 $2,040.00
20 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.535 $68.00 36,380.00$ $65.00 $34,775.00 $80.00 $42,800.00 $70.10 $37,503.50
21 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.510 $8.00 4,080.00$ $7.00 $3,570.00 $7.00 $3,570.00 $7.25 $3,697.50
22 PROTECTIVE SEALER SQ. YD.2,150 $2.00 4,300.00$ $0.25 $537.50 $1.00 $2,150.00 $2.85 $6,127.50
23 CRUSHED STONE, CA - 14 TON 30 $40.00 1,200.00$ $25.00 $750.00 $22.00 $660.00 $61.85 $1,855.50
24 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.120 $8.00 960.00$ $8.00 $960.00 $4.00 $480.00 $7.00 $840.00
25 SODDING, SALT TOLERANT SQ. YD.120 $15.00 1,800.00$ $16.00 $1,920.00 $16.00 $1,920.00 $27.00 $3,240.00
26 CLASS B PATCHES, SPECIAL 9" (HES)SQ. YD.30 $110.00 3,300.00$ $125.00 $3,750.00 $100.00 $3,000.00 $143.55 $4,306.50
27 DETECTABLE WARNINGS SQ. FT.60 $45.00 2,700.00$ $55.00 $3,300.00 $42.00 $2,520.00 $19.25 $1,155.00
28 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.80 $20.00 1,600.00$ $30.00 $2,400.00 $30.00 $2,400.00 $75.00 $6,000.00
29 TEMPORARY FENCE FOOT 120 $5.00 600.00$ $5.00 $600.00 $10.00 $1,200.00 $8.35 $1,002.00
30 CONSTRUCTION LAYOUT AND STAKING L SUM 1 $6,000.00 6,000.00$ $62,500.00 $62,500.00 $7,500.00 $7,500.00 $5,950.00 $5,950.00
31 STREET SWEEPING EACH 4 $500.00 2,000.00$ $500.00 $2,000.00 $400.00 $1,600.00 $642.05 $2,568.20
32 SOIL DISPOSAL ANALYSIS L SUM 1 $3,000.00 3,000.00$ $3,250.00 $3,250.00 $2,250.00 $2,250.00 $500.00 $500.00
33 NON SPECIAL/SPECIAL WASTE DISPOSAL CU. YD.550 $60.00 33,000.00$ $2.25 $1,237.50 $100.00 $55,000.00 $97.25 $53,487.50
34 CLOSED CIRCUIT TV INSPECTION L SUM 1 $4,000.00 4,000.00$ $8,000.00 $8,000.00 $3,162.00 $3,162.00 $4,800.00 $4,800.00
35 PRE-CONSTRUCTION SURFACE VIDEO TAPING L SUM 1 $2,000.00 2,000.00$ $1,000.00 $1,000.00 $500.00 $500.00 $700.00 $700.00
36 TREE REMOVAL (6 to 15 INCH DIAMETER)UNIT DIA 57 $50.00 2,850.00$ $25.00 $1,425.00 $45.00 $2,565.00 $25.00 $1,425.00
37 TREE REMOVAL (OVER 15 INCH DIAMETER)UNIT DIA 16 $80.00 1,280.00$ $50.00 $800.00 $55.00 $880.00 $35.00 $560.00
38 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 180 $30.00 5,400.00$ $24.00 $4,320.00 $25.00 $4,500.00 $21.00 $3,780.00
$440,790.00 $427,290.00 $428,567.00 $507,730.50
Traffic Calming Speed Humps and Alley Bumps
TOTAL UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE
1 Speed Humps (Various Streets)FOOT 300 170.00$ 51,000.00$ $100.00 $30,000.00 $90.00 $27,000.00 $140.00 $42,000.00
2 Speed Bumps (Various Alleys)FOOT 60 75.00$ 4,500.00$ $75.00 $4,500.00 $100.00 $6,000.00 $105.00 $6,300.00
$55,500.00 $34,500.00 $33,000.00 $48,300.00
Isabella Street from Bernard Place to Lavelace Park
TOTAL UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE
1 PAVEMENT REMOVAL SQ YD 220 25.00$ 5,500.00$ $20.00 $4,400.00 $15.00 $3,300.00 $20.40 $4,488.00
2 PORTLAND CEMENT CONCRETE PAVEMENT, 8" (HES)SQ YD 220 80.00$ 17,600.00$ $75.00 $16,500.00 $100.00 $22,000.00 $86.65 $19,063.00
3 COMBINATION CURB AND GUTTER REMOVAL FOOT 180 8.00$ 1,440.00$ $6.00 $1,080.00 $5.00 $900.00 $15.10 $2,718.00
4 COMBINATION CURB AND GUTTER, TYPE B6.12 FOOT 180 30.00$ 5,400.00$ $32.00 $5,760.00 $45.00 $8,100.00 $47.85 $8,613.00
5 PROTECTIVE COAT SQ YD 220 1.00$ 220.00$ $0.25 $55.00 $3.00 $660.00 $2.85 $627.00
$30,160.00 $27,795.00 $34,960.00 $35,509.00
$939,603.00 $874,761.30 $923,114.05 $1,049,636.05
$874,761.30 $923,114.05 $1,049,636.05
TOTAL BID AS READ
AS CORRECTED
TOTALITEM
NUMBER ITEM UNIT TOTAL TOTAL TOTAL
TOTAL TOTAL
TOTAL PROJECT BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
TOTAL BID AS READ
AS CORRECTED
3 of 3140 of 513
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loc map_073118.mxd 03/26/18
2018 Alley and Street Improvements Project
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125 Miles
Alley Improvements
Crain Street Resurfacing
Isabella Street Reconstruction
141 of 513
2018 Alley & Street Improvement Project, Bid 18-34, M/W/EBE Memo 08.13.2018
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2018 Alley & Street Improvement Project, Bid 18-34
Date: August 13, 2018
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract. With regard to the 2018 Alley & Street Improvement Project, Bid
18-34, Capital Cement Company’s total base bid is $847,761.30 and they will receive 25%
credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Ozinga Ready Mix Concrete
2525 W. Oakton
Evanston, IL 60201
Concrete $110,000.00 X
Turf Care Landscaping
1418 Pitner Ave
Evanston, IL 60201
Landscaping $9,000.00 X
Work Zone Safety, Inc
17051 Gaylord Road
Crest Hill, IL 60403
Traffic Control $8,450.00 X
Petromex, Inc.
14702 S. Hamlin Ave.
Midlothian, IL 60445
Petroleum
Products
$8,000.00 X
J. Jasso Trucking
5719 S. Homan Ave.
Chicago, IL 60629
Transportation $83,250.00 X
Total M/W/EBE $218,700.00 25%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
142 of 513
For City Council meeting of August 13, 2018 Item A7
Business of the City by Motion: Noyes Cultural Arts Center – Hallway and
Common Area Improvements (Bid 18-37)
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Anil Khatkhate, Project Manager
Subject: Noyes Cultural Arts Center – Hallway and Common Area Improvements
(Bid 18-37)
Date: August 2, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
Noyes Cultural Arts Center – Hallway and Common Area Improvements (Bid 18-37)
with Bodala, L.L.C. DBA Central Rug and Carpet (3006 Central Street, Evanston, IL) in
the amount of $199,145.
Funding Source:
Funding will be provided from the 2018 Capital Improvements Fund reimbursed by the
Noyes Tenant Reserve Fund (Account 415.40.4218.65515 – 618010), which was
budgeted at $200,000 in FY 2018 with all of the funding remaining.
Livability Benefit:
Built Environment: Enhance Public Spaces
Education, Arts & Community: Incorporate arts and cultural resources; Preserve and
reuse historic structures and sites
Background:
The Noyes Cultural Art Center (Noyes) located at 927 Noyes Street is a community
center promoting various forms of arts. The studios in this facility are primarily leased to
artists and arts organizations. The facility is also used on a limited basis for
programming and classes offered by the City of Evanston. Noyes is two stories plus a
basement, and is equipped with an elevator connecting all floors. Throughout the year
the artists from around Chicagoland exhibit their artwork in the hallways. The hallways
of the first and second floor have a wood floor and plastered walls and ceiling. The first
floor hallway flooring was refinished in 2006. Due to the heavy use, the floor finish has
Memorandum
143 of 513
worn out, requiring a new finish. The second floor hallway flooring is original since the
City acquired the building. This floor has deteriorated past the point of repair and needs
to be replaced. The plastered walls and ceiling also need repair and painting.
The contract documents for this project were prepared by in-house staff. The work will
require limited scheduled shutdowns of the building, which are being coordinated with
the current tenants. Work is planned to take place in late August/early September,
which is when building shutdowns are expected to have the least impact on the tenants.
The project is expected to be complete by September 31, 2018.
Analysis:
On June 28, 2018 City of Evanston advertised the bid in the Chicago Tribune and on
Demandstar. On July 24, 2018, bids were received from the following contractors:
Contractor Bid
ATP Enterprise Group, Inc.
400 Central Ave., Suite 250, Northfield, IL. 60093
$197,000.00
Bodala, L.L.C. DBA Central Rug and Carpet
3006 Central Street, Evanston, IL. 60201
$199,145.00
Orbis Construction Company, Inc.
27396 Volo Village Road, Volo, IL. 60073
$205,000.00
ATP Enterprise Group, Inc. is the low bidder. However, Central Rug is an Evanston
Business Enterprise (EBE) and the difference between low bidder and Central Rug is
$2,145.00 or 1.088%. Since the Central Rug bid is within 5% of low bidder, staff
recommends awarding the contract to Central Rug. Central Rug has successfully
completed various other projects with the City of Evanston.
A review of the project for compliance with the City’s M/W/EBE program goals is
attached.
Attachments:
M/W/EBE Memo
144 of 513
Noyes – Hallway and Common Area Improvements, Bid 18-37, 08.13.2018
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Anil Khatkhate, Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Noyes – Hallway and Common Area Improvements, Bid 18-37
Date: August 13, 2018
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors.
With regard to the Noyes – Hallway and Common Area Improvements, Bid 18-37
the base bid amount of $199,145.00, the primary contractor Bodala, LLC. DBA
Central Rug and Carpet has subcontracted the following:
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Bodala, LLC. DBA
Central Rug and Carpet
Flooring $199,145.00 100% X
Total M/W/EBE $199,145.00 100%
Bodala, LLC. DBA Central Rug and Carpet will receive credit for 100% M/W/EBE
participation.
Cc: Hitesh Desai, Chief Financial Officer
Memorandum
145 of 513
For City Council meeting of August 13, 2018 Item A8
Business of the City by Motion: Water Quality Laboratory Expansion
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Shane Cary, Architect/Project Manager
Subject: Water Quality Laboratory Expansion
(RFP No. 18-18)
Date: August 13, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for
architectural and engineering services related to the Water Quality Laboratory (RFP No.
18-18) with McGuire Igleski & Associates, Inc. (1330 Sherman Avenue, Evanston,
Illinois 60201), in the amount of $182,025.
Funding Source:
Funding will be provided from the Water Fund (Account 513.71.7330.62145-718004)
which included $150,000 budgeted for these services in 2018 and an additional $75,000
in 2019.
A breakdown of funding for this project is as follows:
Account Summary
Project Funding 2018 (detailed above) $150,000.00
Project Funding 2019 (detailed above) $75,000.00
Encumbrances / expenditures to date -$0.00
Recommended award -$182,025.00
Balance Remaining $42,975.00
Memorandum
146 of 513
Livability Benefits:
Built Environment: Manage water resources responsibly
Education, Arts, & Community: Preserve and reuse historic structures and sites
Health & Safety: Enhance resiliency to natural & human hazards
Background Information:
The Water Quality Laboratory provides analysis of the water at the Water Treatment
Plant and throughout the distribution system. The lab performs over 37,000 individual
tests on water samples in the course of a year. Some of the tests analyze the water for
bacteriological contamination, turbidity, and chlorine concentration.
The Water Quality Laboratory is used for both chemical analysis techniques and
microbiology techniques. The current configuration of the laboratory does not meet the
needs of these two disciplines equally and is in need of modernization.
Analysis:
On April 19, 2018 the City issued a Request for Proposals for consultant services to
design an addition and renovation of the laboratory. On May 22, 2018 proposals were
received from the following seven consulting firms:
Firm Address
McGuire, Igleski, &
Associates, Inc.
1330 Sherman Avenue
Evanston, Illinois 60201
Bailey Edward Design, Inc. 35 E. Wacker Drive, Suite 2800
Chicago, Illinois 60601
Milhouse Engineering &
Construction, Inc.
60 E. Van Buren Street, Suite 1501
Chicago, Illinois 60605
Stanley Consultants, Inc. 8501 W. Higgins Rd., Ste. 730
Chicago, IL 60631
Ross Barney Architects 10 W. Hubbard Street
Chicago, IL 60654
Stantec 224 S. Michigan Avenue, Suite 1400
Chicago, IL 60604
Vasilko Architects and
Associates, Inc.
47 W. Grand Avenue, Suite 300
Chicago, IL 60605
Proposals were reviewed by the following staff:
• Paul Moyano, Senior Project Manager – Public Works Agency
• Darrell King, Water Production Bureau Chief – Public Works Agency
• Kevin Zeoli, Chief of Filtration – Public Works Agency
• Eleanore Meade, Chemist – Public Works Agency
• Deborah Cueva, Civil Engineer II – Public Works Agency
• Shane Cary, Project Manager – Public Works Agency
Following the initial scoring, the selection committee interviewed the two highest ranked
firms, McGuire, Igleski & Associates; and Bailey Edward to confirm their understanding
of the project and evaluate their overall expertise. Below is a chart indicating the revised
scoring following the interviews.
147 of 513
Consultant Firm Qualifications and Experience Project Team Project Approach Price Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Fee Total Maximum Points 15 20 15 20 10 10 10 100
McGuire, Igleski &
Associates
14 16 11
14 10 10 10 84
Bailey Edward 14 14 9 14 10 8 10 79
Milhouse Engineering
& Construction, Inc.
9 12 6 20 10 10 10 77
Stanley Consultants,
Inc.
11 10 11 16 10 9 10 76
Ross Barney
Architects
9 12 8 12 10 10 10 71
Stantec 12 16 6 12 10 8 5 69
Vasilko Architects and
Associates, Inc.
9 12 5 14 10 9 10 69
McGuire, Igleski & Associates, Inc. demonstrated a good understanding of the project
issues and the potential solutions, and their team demonstrated the best experience
completing similar types of projects. Therefore, staff recommends award to McGuire,
Igleski & Associates, Inc. in the amount of $182,025.00.
A review of the project for compliance with the City’s M/W/EBE program goals is
attached.
Legislative History:
None
Attachments:
Memo on M/W/EBE Compliance
148 of 513
Water Quality Laboratory Expansion, RFP 18-18, M/W/EBE Memo 08.13.2018
To: David Stoneback, Public Work Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, P.E., Senior Project Manager
Shane Cary, Architect/Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Water Quality Laboratory Expansion, RFP 18-18
Date: August 13, 2018
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Water Quality Laboratory Expansion,
RFP 18-18, McGuire Igleski, & Associates Inc’s total base bid is $182,025.00, and
they will receive 100% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
McGuire Igleski, &
Associates
1330 Sherman Avenue
Evanston, IL 60201
Engineering
Services
$182,025.00 100% X
Total M/W/EBE $182,025.00 100%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
149 of 513
For City Council meeting of August 13, 2018 Item A9
Business of the City by Motion: 2018 Fire Hydrant Painting
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: 2018 Fire Hydrant Painting
Date: August 2, 2018
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a
contract for 2018 Fire Hydrant Painting with Giant Maintenance & Restoration (20678 W
Highway 176, Mundelein, IL 60060) in the amount of $21,070.00.
Funding Source:
Funding for this work will be from the Water Fund (Account 510.40.4540.62230), which
has an allocation of $36,000 for fire hydrant painting.
Livability Benefits:
Built Environment: Manage water resources responsibly
Health and Safety: Improve emergency prevention and response
Background:
Painting of fire hydrants is necessary to extend the life of the hydrants by repairing the
protective coating on the metal and for aesthetics. In 2012, the City began a five-year
program to sandblast and paint all of the City fire hydrants. Years 1, 2, 3, and 4 were
completed in 2012, 2013, 2014, and 2016 respectively. This is the final year of the
program. The remaining hydrants to be painted are primarily in the north-west part of
the city, as shown on the attached map.
Discussion:
Quotes for this project were received on May 1, 2018. Nine vendors were sent the
request for quotes. Four vendors listed below responded, of which two submitted
quotes.
Memorandum
150 of 513
Contractor Address Total Quote
Eagle Painting 1865 Bernice Road, Suite 7, Lansing, IL 60438 N/R1
Pecover Decorating
Services 1033 Oliver Street, Aurora, IL, 60506 N/R2
Giant Maintenance &
Restoration, Inc. 20678 W Highway 176, Mundelein, IL 60060 $21,070.00
Best Quality Builder of
IL 733 N Westmore, Villa Park, IL 60181 $18,754.00
Notes: 1. Vendor responded that they could not provide a quote due to heavy
workload this year.
2. Vendor responded that they would not provide a quote as they did not
think their quote will be competitive.
The quotes were reviewed by Deborah Cueva, Engineer, and Paul Moyano, Senior
Project Manager. Best Quality Builder of IL is the lowest responsible vendor meeting
the project specifications. On May 30, staff recommended that the City Manager
execute a contract with Best Quality Builder of IL for 2018 fire hydrant painting. The
contract was executed, and the Contractor began work on July 10. Staff observed work
on two hydrants and found that the Contractor was not meeting the surface preparation
requirements defined in the specifications. When the City clarified what was expected
of them, the contractor walked off the site and later informed the City that they were
declining the work. Staff is now working to formally terminate the agreement.
The next lowest quote came from Giant Maintenance & Restoration, Inc. They are the
preferred vendor of Waterous Hydrants (the standard hydrant in the City) for painting
hydrants, and staff has confirmed that they have a clear understanding of our
requirements. While this quote is greater than $20,000, Staff recommends awarding to
Giant Maintenance and Restoration because of the number of vendors that were
provided the opportunity to submit quotes, the competitive cost that was quoted, and the
need to complete this work in 2018.
Attachments:
2018 Fire Hydrant Painting Location Map
151 of 513
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Main St
Lake St
Dodge AveLincoln St
Asbury AveHoward St
Church St
Mccormick BlvdLee St Chicago AveOakton St
Dempster St
Davis St
Greenleaf St
Emerson St Ridge AvePayne St
Custer AveSheridan RdGr
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Maple AveMonroe St
Isabella St
Madison StFowler AveGrove St Hinman AveJudson AveSouth BlvdCrawford AveKirk St
Washington St Campus DrEwing AveElmwood AveWesley AveSimpson St
Foster StCentral park AveProspect AvePioneer RdOrrington AveKedzie StDarrow AveNoyes St
Barton AveBennett AveForest AveHartzell St
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Hartrey AveGrant StCowper AveHull Ter
Livingston St
Brummel StMcdaniel AveCase St
Clinton PlReese AveCrain St
Lyons StHastings AveRidge CtCallan AveBenson AveGrey AveAustin StLawndale AveRidgeway AveSeward St Michigan AveIngleside PlThayer St
University Pl
Wilder St
Pitner AveLeland AveKeeney St
Mulford St
Harrison
St Bryant AveLake shore BlvdBrown AveWarren St
Harvard Ter
Dobson StTrinity CtGarrett Pl
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Grey AveFlorence AveThayer St
Davis St
Darrow AveDewey AvePayne St
Dewey AveFlorence AveAshland AveGrey AveColfax St
Grey AveWesley AveCrain St Ridge AveDodge AveAsbury AveThayer St
Park Pl
Simpson St
Wesley AveNoyes St
Hartrey AveSheridan RdHinman AveFlorence AveWesley AveHarrison St
Callan AveAsbury AveLincolnwood DrBrummel St
Keeney StPitner AvePark Pl
Seward StMcdaniel AveGrove St
Colfax St
Grey AveWesley AveGreenwood St Oak AveHartrey AveDobson StMaple AveJudson AveDewey AveMcdaniel AveCentral St
Brown AveHartzell St
South Blvd
Isabella St
Forest AveDarrow AveFoster St
Brown AveDarrow AveEwing AvePr
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Dobson St
The City of Evanston
2018 Fire Hydrant Painting
2018 Painting Contract
Additional Hydrants
152 of 513
For City Council meeting of August 13, 2018 Item A10
Business of the City by Motion: Fountain Square Construction Engineering
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Fountain Square Renovations (RFP No. 15-68)
Consulting Contract Change Order No. 2
Date: August 13, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to approve Change Order
No. 2 to the existing engineering services contract for the Fountain Square Renovation
Project (RFP 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road,
Suite 600, Rosemont, IL 60018), in the amount of $39,113.01. This will modify the
existing agreement amount from $945,438.68 to $984,551.69 and extend the contract
deadline from September 30, 2018 to December 31, 2018.
Funding Source:
Funding for this work will be through the Washington National TIF fund from liquidated
damages assessed against the construction contractor for failure to complete the work
within the specified time. As of August 1, 2018 a total of $153,900.00 in liquidated
damages has been assessed against the construction contractor.
Livability Benefits:
Built Environment: Enhance public spaces; Provide compact and complete streets and
neighborhoods
Education, Arts & Community: Preserve and reuse historic structures and sites
Background Information:
Over the past seventeen months, Christopher B. Burke Engineering (CBBEL) has
worked with staff and the project’s contractor to oversee improvements constructed at
Fountain Square. The project was originally scheduled for completion on December 1,
2017 but due to several factors, including delays in receiving an Illinois Department of
Public Health permit for the fountain construction and extended lead-times for
procurement of the memorial wall glazing, the contractor was unable to complete all
Memorandum
153 of 513
aspects of the work within the original schedule. As a result, portions of the construction
contractor’s work were extended until May 1, 2018 and the consultant was provided with
an earlier change order to extend their associated construction engineering services.
Unfortunately, the construction contractor continues to struggle in their efforts to
complete the project. Specifically, two major areas of work remain: installation of the
glass memorial wall, and operation of the fountain.
The glass wall was delivered to the site on May 25, 2018, but was damaged during
delivery and had to be returned. New glass panels were delivered and installed in July
however one panel was damaged during the installation process and is being
refabricated at this time. Installation of the final glass panel is expected to occur in late
August or early September.
Operation of the fountain is being hampered by leaks in the water piping below the
fountain area. The contractor elected to install the fountain’s structural concrete base
and granite finish material prior to pressure testing the water pipes. When the water
pipes were pressure tested it was determined that there were leaks at the pipe joints. In
order to correct these leaks, the contractor has employed a pipe lining company to seal
the pipe joints. The pipe lining has been progressing slowly due to the small pipe sizes
and multiple bends involved. Startup and testing of the fountain system will commence
upon completion of the pipe lining process and is currently anticipated to begin later this
month.
Due to the extended period of time that it is taking the contractor to complete project
construction, CBBEL is providing more engineering construction observation time than
contemplated. As stated above, a change order to CBBEL’s contract was previously
approved in the amount of $197,906.80 to provide engineering construction observation
through June 15, 2018. Based on the work not being completed by that date, CBBEL is
requesting another change order in the amount of $39,113.01 to continue providing on-
site construction engineering service through October 1, 2018. This request also
extends CBBEL’s contract through December 31, 2018 to address project close out
activities. Staff recommends approval of this change order in order to ensure adequate
on-site project oversight is provided.
A summary of CBBEL’s contract development through this project follows:
Item Description Cost
Phase 1 Engineering Preliminary design and data collection $183,321.50
Phase 2 Engineering Construction document preparation $218,576.38
Phase 3 Engineering Construction engineering $345,634.01
Change Order 1 Additional construction engineering due to
extended construction schedule
$197,906.79
Change Order 2
(pending)
Additional construction engineering due to
extended construction schedule
$39,113.01
Total $984,551.69
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Analysis:
A copy of the consultant’s additional construction engineering fee, broken out by task
and subtask as well as an amended scope is attached for reference. It is currently
anticipated that Phase 3 engineering will be substantially completed by October 1, 2018
with closeout work occurring through the end of 2018.
Legislative History:
On October 19, 2015, City Council authorized proceeding with RFP (Item SP4,
10/19/2015)
On February 22, 2016, City Council approved the Phase 1 planning contract with
CBBEL
On July 11, 2016, City Council approved the Phase 2 design contract with CBBEL
On March 13, 2017, City Council approved the Phase 3 construction engineering
contract with CBBEL
On January 22, 2018, City Council approved Change Order 1 to the construction
engineering contract with CBBEL
Attachments:
Proposal from CBBEL, dated July 31, 2018
Contract Change Order No. 2
July 20, 2018 Memorandum – Fountain Square Project Update
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RFP 15-68 Fountain Square Renovations
Project Scope Modifications
(Change Order 2)
The Fountain Square Renovation project (Bid No. 17-05) construction has continued beyond the
completion date of June 15, 2018 due to contractor delays. It is necessary to provide Change
Order 2 for construction observation services for the extended duration of construction. The
basis for Change Order 2 is as follows:
• The extended contract duration will be from June 15, 2018 to October 1, 2018. The
consultant team will provide part-time (2 hours per day) construction observation during
this time for days that the contractor is working and the project remains active. The
estimate of working days is as follows:
June 2018 10 working days
July 2018 21 working days
August 2018 23 working days
September 2018 10 working days
64 working days x 2 hours per day = 128 hours
During this time, it is anticipated that CBBEL will provide part time observation and
support staff from Teska (Jodi Mariano), Waterworx and the Mechanical, Electrical and
Structural departments of CBBEL.
• Change Order 2 also includes additional fee for processing additional pay requests,
additional final inspections, fountain start-up, and additional close-out issues.
Exhibit K has been modified to reflect the above and a detailed CECS is attached for your use.
N:\EVANSTON\150642\Admin\Change Order 2\Fountain Square Change Order 2 Scope.073118.docx
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Exhibit K
Proposal Cost Table
Fountain Square Change Order 2 and 3
Task Consultant/Subconsultant Cost
Phase I
Topographic Survey CBBEL 14,709.06$
Photometric Study CBBEL 14,951.81$
Traffic Counts and Data Collection CBBEL/Fish 14,014.05$
Traffic Operations Analysis CBBEL 13,195.77$
Parking Assessment CBBEL 3,880.08$
Meetings and Final Report CBBEL/Teska 13,066.49$
Historical and Cultural Summary Teska 4,607.16$
Safety Assessment CBBEL 5,664.61$
84,089.04$
Concept Design Teska/Waterwerx/CBBEL 57,100.70$
Public Outreach Teska/CBBEL 39,531.75$
Public Arts RFP Preparation Teska/CBBEL
96,632.46$
Phase 2
Construction Documents CBBEL/Teska/Waterwerx 191,326.82$
Fountain Vault Design CBBEL $10,000.00
Grove Street Signal Design CBBEL $10,000.00
211,326.82$
Bidding and Negotiations CBBEL/Teska 7,249.56$
7,249.56$
Phase 3
Construction Engineering CBBEL/Teska/Waterwerx 345,634.02$
Construction Engineering Change Order No. 1 197,906.79$
Construction Engineering Change Order No. 2 $39,113.01
Design/Construction Observations for Sherman Avenue $64,861.10
647,514.92$
1,046,812.79$
Direct
Costs 2,600.00$
1,049,412.79$
February 9, 2017
Revised February 16, 2017
Revised November 17, 2017
Revised December 6, 2017
Revised January 2, 2018
Revised July 19, 2018
Revised July 31, 2018
N:\EVANSTON\150642\Change Order 2
Subtotal All Tasks
Reimbursable Expenses
Grand Total
Subtotal
Subtotal
Task 1 - Data Collection and Studies
Task 2 - Concept Design
Task 3 - Construction Document Development
Task 4 - Bidding and Negotiations
Task 5 - Construction Engineering
Subtotal
Subtotal
Subtotal
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CITY OF EVANSTON
CHANGE ORDER
Change Order No. 002
Date: 08/13/2018
Agreement Date: 02/23/2016
PROJECT: Fountain Square Renovations
OWNER: City of Evanston
CONSULTANT: Christopher B. Burke Engineering, Ltd.
The following changes are hereby made to the AGREEMENT:
Provide additional phase 3 engineering services for the Fountain Square Renovation
Project. See attachment for additional information.
Change to CONTRACT PRICE: $39,113.01
Original BASE CONTRACT PRICE: $ 183,321.50
Current CONTRACT PRICE adjusted by previous AMENDMENT $ 945,438.68
Total change in CONTRACT PRICE for this CHANGE ORDER $ 39,113.01
The CONTRACT PRICE including this CHANGE ORDER will be $ 984,551.69
Original Date for Contract Completion 12/31/2016
Current Date for Contract Completion 09/30/2018
Time Extension (in calendar days) 92 days
Modified Date for Contract Completion 12/31/2018
Approved by (Owner):
City of Evanston Date
Accepted by (Consultant):
Christopher B. Burke Engineering, Ltd. Date
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To: Wally Bobkiewicz, City Manager
From: David Stoneback, Public Works Agency Director
Subject: Fountain Square Project Update
Date: July 20, 2018
Background:
This project was awarded to Copenhaver Construction in the amount of $5,900,266.70
on March 13, 2017. The original contract completion date was December 1, 2017. To
date, three change orders have been approved for this contract. The first was a
quantity balancing change order that increased the contract price by $0.54 to
$5,900,267.24 and was approved by the City Manager. The next two change orders did
not affect the contract price, but extended the contract duration for work in the north
plaza until May 1, 2018 and then to May 20, 2018. These change orders were
approved by the City Council on September 25, 2017 and April 23, 2018.
Copenhaver was assessed liquated damages totaling $64,125 for failing to complete
work in the south plaza by December 1, 2017. Work on the north plaza was to be
completed May 20, 2018. Liquated damages in the amount of $1,425 per calendar day
began being assessed again on May 21, 2018 and will continue until the work is
substantially completed.
The engineering on this project was awarded to Christopher B, Burke Engineering, Ltd
(CBBEL). The initial engineering construction observation agreement, in the amount of
$345,634.02, was approved by City Council on March 13, 2017. Change order No. 1 to
this agreement, in the amount of $197,906.80, was approved by City Council on
January 8, 2018.
Exhibit 1 provides a cost summary of the engineering and construction costs for this
project.
Current Status:
Work in the south plaza is complete accept for some minor punch list items. Two major
areas of work remain in the north plaza: installation of the glass memorial wall, and
operation of the zero depth pool fountain.
Memorandum
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The glass wall was delivered to the site on May 25, 2018, but was damaged during
delivery and had to be returned. The new glass panels have been successfully
delivered and are being installed. Installation of the glass memorial wall should be
completed by July 25, 2018.
Operation of the zero depth pool fountain is being hampered by leaks in the water
piping below the fountain area. The contractor elected to install the fountain’s structural
concrete base and granite finish material prior to pressure testing the water pipes.
When the water pipes were pressure tested it was determined that there were leaks at
the pipe joints. In order to correct these leaks, the Copenhaver has employed a pipe
lining company to line the water pipes and effectively seal the pipe joints. The pipe
lining has begun and is anticipated to be completed by July 27, 2018. Startup and
testing of the fountain system is then scheduled to occur during the week of July 30,
2018.
Staff has contacted the veterans’ organizations to schedule and plan a flag raising event
in early August. The veterans will be discussing this item during the July meeting. A
ribbon cutting event will also be planned for the official startup of the fountain.
Based on quantities utilized on the project to date, CBBEL estimates that the
construction project with Copenhaver will be completed for approximately $5,500,000,
or $400,000 under the original award amount.
Due to the extended period of time that it is taking Copenhaver to complete the
construction of the project, CBBEL is providing more engineering construction
observation time than contemplated. As stated earlier, a change order to CBBEL’s
contract was previously approved in the amount of $197,906.80 to provide engineering
construction observation through May 20, 2018. Based on the work not being
completed by that date, CBBEL is requesting another change order in the amount of
$31,000 to continue providing these service through the project completion and close
out. Staff will recommend approval of this change order at the August 13, 2018 City
Council meeting.
Estimated Maintenance Costs of the Fountain:
The contract documents require the contractor to provide the monthly and annual
maintenance of the fountain for the first year after installation. This will include the initial
startup and winter shutdown in 2018 and the startup in the spring of 2019. Below is the
estimated fountain maintenance cost once the City takes over this responsibility.
Daily – one (1) hour staff time.
Weekly – four (4) hours of staff time.
Monthly – eight (8) hours by vendor. Estimated cost is $1,100/month for 8 months/year
or $8,800 per year.
Annually – sixteen (16) hours by vender. Estimated cost is $2,500.
Estimated annual material and equipment cost is $2,500.
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Engineering Services: Christopher B. Burke Engineering Ltd
Scope Amount Council Approval
Phase I - preliminary design 183,321.48$ 2/22/2016
Phase II - full design 218,576.38$ 7/11/2016
Phase III - construciton observation 345,634.02$ 3/13/2017
Change Order # 1 additional construction observation 197,906.80$ 1/8/2018
subtotal 945,438.68$
Proposed Change Order # 2 additional const. observation 31,000.00$ 8/13/2018
total 976,438.68$
Construction: Cophenhaver
Scope Amount Completion Date Council Approval
Contract Award (south and north plaza areas)5,900,266.70$ December 1, 2017 3/13/2017
Change Order #1 - quantity balancing 5,900,267.24$ December 1, 2017 7/26/2017 *
Change Order #2 - time extension for work in north plaza 5,900,267.24$ May 1, 2018 9/25/2017
Changer Order #3 - time extension for work in north plaza 5,900,267.24$ May 20, 2018 4/23/2018
* approved by City Manager
Exhibit 1
Fountain Square Project Update - Cost Summary
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For City Council meeting of August 13, 2018 Item A11
Business of the City by Motion: Fountain Square Construction Engineering
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Fountain Square Renovations (RFP No. 15-68)
Consulting Contract Amendment #3, Design and Construction Engineering
Services on Sherman Avenue between Davis Street and Church Street
Date: August 2, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to amend an existing
engineering services contract for the Fountain Square Renovation Project (RFP No. 15-
68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600,
Rosemont, IL 60018), in the amount of $64,861.10. This will modify the existing
agreement amount from $984,551.69 to $1,049,412.79 and extend the contract
deadline from December 31, 2018 to September 30, 2019.
Funding Source:
Funding is available through the Washington National TIF through savings realized from
earlier portions of the Fountain Square Renovation Project. The actual construction (to
be awarded at a future date) will be funded partially by additional savings and through
the use of an additional $100,000 in funding from the Washington National TIF fund. A
detailed summary follows.
Memorandum
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Fund Source Account Amounts
Fountain Square Renovation
Estimated Savings (TIF Funded)
415.40.4217.62145 - 516004 $500,000.00
2018 TIF Funding $100,000.00
Sherman Avenue Extension -
Engineering Services Contract
(under consideration by City Council)
415.40.4218.62145 - 418028 -$64,861.10
Sherman Avenue Extension -
Estimated Construction Contract
(to be awarded at a future date)
415.40.4218.65515 - 418028 -$505,524.00
Estimated Remaining Balance $29,614.90
Livability Benefits:
Built Environment: Enhance public spaces; Provide compact and complete streets and
neighborhoods
Education, Arts & Community: Preserve and reuse historic structures and sites
Background Information:
In order to take advantage of available projected savings from the Fountain Square
Renovation Project and utilize unspent TIF funds before expiration of the Washington
National TIF at the end of 2018, staff has requested pricing from Christopher B. Burke
Engineering (CBBEL) to extend sidewalk improvements north of Fountain Square on
the east side of Sherman Avenue between Davis Street and Church Street.
The proposed improvements associated with this work include:
1. New curb and gutter on the east side of Sherman Avenue
2. Resurfacing the full width of Sherman Avenue
3. New concrete sidewalks with brick accent on the east side of Sherman Avenue
4. New light poles set on existing foundations utilizing existing conduit and wiring on
both sides of Sherman Avenue
Analysis:
A copy of the consultant’s fee, broken out by task and subtask as well as an amended
scope is attached for reference. It is currently anticipated that design work for this
extension will occur in the summer/fall of 2018, bidding will follow in the fall of 2018 and
construction is planned for the spring of 2019.
Legislative History:
On October 19, 2015, City Council authorized proceeding with RFP (Item SP4,
10/19/2015)
On February 22, 2016, City Council approved the Phase 1 planning contract with
CBBEL
On July 11, 2016, City Council approved the Phase 2 design contract with CBBEL
165 of 513
On March 13, 2017, City Council approved the Phase 3 construction engineering
contract with CBBEL
On January 22, 2018, City Council approved Change Order 1 to the construction
engineering contract with CBBEL
Attachments:
Consultant amendment proposal
Contract amendment
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SIDEWALK
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE COST
SIDEWALK REMOVAL 5,960 SQ FT 2.00$ 11,920$
PARKING METER REMOVAL 21 EACH 50.00$ 1,050$
BIKE RACKS 10 EACH 500.00$ 5,000$
TRASH RECEPTACLES 8 EACH 2,000.00$ 16,000$
PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH 25 SQ YD 75.00$ 1,875$
PEDESTRIAN ‐ PORTLAND CEMENT CONCRETE SIDEWALK 5", BROOM FINISH 3,765 SQ FT 10.00$ 37,650$
PEDESTRIAN ‐ LINEAR CLAY BRICK BAND WITH 5" CONCRETE BASE‐ 24"W 705 SQ FT 25.00$ 17,625$
PEDESTRIAN ‐ PORTLAND CEMENT CONCRETE SIDEWALK , OVER VAULT 1,275 SQ FT 30.00$ 38,250$
SUBTOTAL =129,370$
CURB AND GUTTER
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE COST
COMBINATION CURB AND GUTTER REMOVAL 420 LF 10.00$ 4,200$
COMBINATION CONCRETE CURB AND GUTTER, TYPE B‐6.12 420 LF 30.00$ 12,600$
DRAINAGE & UTILITY STRUCTURES TO BE ADJUSTED 6 EACH 800.00$ 4,800$
DRAINAGE STRUCTURES REMOVAL AND REPLACEMENT 4 EACH 5,000.00$ 20,000$
INLET FILTERS 10 EACH 200.00$ 2,000$
SUBTOTAL =43,600$
ROADWAY
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE COST
HOT‐MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH 2,800 SQ YD 5.00$ 14,000$
AGGREGATE FOR TEMPORARY ACCESS 5 EACH 200.00$ 1,000$
HOT‐MIX ASPHALT BINDER COURSE, IL‐19.0, N50 400 TON 90.00$ 36,000$
HOT‐MIX ASPHALT SURFACE COURSE, MIX "D", N70 240 TON 90.00$ 21,600$
THERMOPLASTIC PAVEMENT MARKING 1,500 LF 2.00$ 3,000$
SUBTOTAL =75,600$
LANDSCAPING
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE COST
TREE PRUNING 8 EACH 250.00$ 2,000$
TREE REMOVAL 1 EACH 800.00$ 800$
RAISED PLANTER CURB, 6" or PCC BAND 208 LF 50.00$ 10,400$
TREES, 4" DECIDUOUS 1 EACH 750.00$ 750$
MULCH, SHREDDED HARDWOOD BARK, 3" DEPTH 10 CU YD 75.00$ 750$
SUBTOTAL = 14,700$
LIGHTING
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE COST
PEDESTRIAN LIGHTING (CONDUIT AND CABLE INCLUDED)6 EACH 10,000.00$ 60,000$
OVERHEAD ROADWAY LIGHTING (CONDUIT AND CABLE INCLUDED)4 EACH 12,000.00$ 48,000$
MISC. ELECTRICAL (SPLICING, BREAKING DOWN FOUNDATIONS, ETC)1 L SUM 15,000.00$ 15,000$
SUBTOTAL = 123,000$
MAINTENANCE OF TRAFFIC/ADMINISTRATIVE
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE COST
TRAFFIC CONTROL AND PROTECTION, SPECIAL 1 L. SUM 20,000.00$ 20,000$
CONSTRUCTION LAYOUT 1 L. SUM 7,000.00$ 7,000$
MAINTENANCE OF PEDESTRIAN TRAFFIC 1 L. SUM 8,000.00$ 8,000$
SUBTOTAL =35,000$
SUBTOTAL =421,270$
CONTINGENCY (20%)84,254$
CONSTRUCTION TOTAL 505,524$
A/E 65,000$
GRAND TOTAL 570,524$
Sherman ‐ Church Street to Fountain Square
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O
RRIN
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TO
N
A
VDAVIS STCHURCH STCHURCH STCLIENT:
DRAWING NO.
SHEET OF
TITLE:
NO.DATE NATURE OF REVISION
FILE NAME N:\EVANSTON\150642\Civil\Ref\Sherman - Davis to Church\PRO-Sherman Extension_150642.DGN
CHKD.
DSGN.
CHKD.
SCALE:
DWN.
20'
7/19/2018PLOT DATE:
CITY OF EVANSTON
Evanston, IL 60201
2100 Ridge Avenue
mmichalowiczCAD USER:
PROJ. NO.150642
MODEL:Default
DATE:
SHERMAN - CHURCH TO DAVIS
EXH-01
SHERMAN AVE
15.76'
16'
11.7'
11'
11'
7'
PCC DRIVEWAY
HMA RESURFACING
SIDEWALK
EVANSTON STANDARD
SIDEWALK
EVANSTON STANDARD
CONCRETE BAND
CURB, 6" OR
RAISED PLANTER
TO BE REMOVED
PARKING METERS
(4 TOTAL)
LIGHTING
ROADWAY
(4 TOTAL)
LIGHTING
ROADWAY
(6 TOTAL)
LIGHTING
PEDESTRIAN
(6 TOTAL)
LIGHTING
PEDESTRIANONLYONLYONLYBIKESLOOKBIKESLOOKTS
TS
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CITY OF EVANSTON
CONTRACT AMENDMENT
Amendment No. 003
Date: 08/13/2018
Agreement Date: 02/23/2016
PROJECT: Fountain Square Renovations
OWNER: City of Evanston
CONSULTANT: Christopher B. Burke Engineering, Ltd.
The following changes are hereby made to the AGREEMENT:
Provide design/construction engineering services for work associated with the east side
of Sherman Avenue between Davis Street and Church Street. See attachment for
additional information.
Change to CONTRACT PRICE: $64,861.10
Original BASE CONTRACT PRICE: $ 183,321.50
Current CONTRACT PRICE $ 984,551.69
Total change in CONTRACT PRICE for this AMENDMENT $ 64,861.10
The CONTRACT PRICE including this AMENDMENT will be $ 1,049,412.79
Original Date for Contract Completion 12/31/2016
Current Date for Contract Completion 12/31/2018
Time Extension (in calendar days) 273 days
Modified Date for Contract Completion 09/30/2019
Approved by (Owner):
City of Evanston Date
Accepted by (Consultant):
Christopher B. Burke Engineering, Ltd. Date
172 of 513
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: Amazon Credit Card Activity- BMO
Date: August 8, 2018
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Amazon Credit Card Activity
for the period ending June 26, 2018.
Summary:
Amazon Credit Card Activity – Period Ending June 26, 2018
BMO $ 23,649.82
Attachments:
Amazon June Credit Card Transactions
For City Council meeting of August 13, 2018 Item A12
Business of the City by Motion: Amazon Credit Card Activity
For Action
Memorandum
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BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCSAMAZON.COM AMZN.COM/BI49.95$ 6/8/2018 65095 OFFICE SUPPLIESMEETING ROOM/NOISE CANCELLING MACHINE FOR CITY MANAGER'S OFFICE CONFERENCE ROOMADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W49.98$ 5/28/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W41.12$ 5/29/2018 65050 BUILDING MAINTENANCE MATERIAL PARKS REPAIRSADMIN SVCS/FAC MGMT AMAZONPRIME MEMBERSHIP (91.08)$ 5/31/2018 62360 MEMBERSHIP DUESREFUND FOR AMAZON PRIMEADMIN SVCS/FAC MGMT AMZ*SMART SIGN26.98$ 6/6/2018 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE SUPPLIESADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W 118.70$ 6/8/2018 65085 MINOR EQUIP & TOOLSBLUETOOTH DEVICEADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W 120.00$ 6/12/2018 65085 MINOR EQUIP & TOOLSWIRELESS MICROPHONEADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W63.39$ 6/15/2018 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR INSPECTIONADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W 142.44$ 6/15/2018 65085 MINOR EQUIP & TOOLSBLUETOOTH DEVICEADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W 164.69$ 6/18/2018 65050 BUILDING MAINTENANCE MATERIAL AUDIO CABLE REPLACEMENTADMIN SVCS/FAC MGMT AMAZON.COM AMZN.COM/BI35.98$ 6/20/2018 65090 SAFETY EQUIPMENTSHIRTSADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS387.27$ 6/21/2018 65050 BUILDING MAINTENANCE MATERIAL LIGHTING DETECTION REPAIRSADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W 111.93$ 6/22/2018 65090 SAFETY EQUIPMENTSAFETY RAFFLEADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W6.43$ 6/22/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMT AMAZON MKTPLACE PMTS W27.41$ 6/22/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMT AMAZON.COM AMZN.COM/BI18.41$ 6/22/2018 65090 SAFETY EQUIPMENTSHIRTSADMIN SVCS/FAC MGMT AMAZON.COM AMZN.COM/BI 179.90$ 6/25/2018 65090 SAFETY EQUIPMENTSHIRTSADMIN SVCS/FAC MGMT AMAZON.COM AMZN.COM/BI17.99$ 6/25/2018 65095 OFFICE SUPPLIESSHIRTSADMIN SVCS/FLEET AMAZON.COM AMZN.COM/BI49.52$ 5/31/2018 65060 MATERIALS TO MAINTAIN AUTOSHIGH PRESSURE CONTROL VALVEADMIN SVCS/FLEET AMAZON MKTPLACE PMTS123.60$ 6/15/2018 65085 MINOR EQUIP & TOOLSCASE OF GATORADE FOR FLEET MECHANICSADMIN SVCS/FLEET AMAZON.COM113.04$ 6/15/2018 65060 MATERIALS TO MAINTAIN AUTOSSPRAY PAINT CANSADMIN SVCS/FLEET AMAZON VIDEO ON DEMAND2.99$ 6/18/2018 65060 MATERIALS TO MAINTAIN AUTOSVIDEOADMIN SVCS/FLEET AMAZON VIDEO ON DEMAND3.99$ 6/18/2018 65085 MINOR EQUIP & TOOLSVIDEOADMIN SVCS/FLEET AMAZON MKTPLACE PMTS25.75$ 6/22/2018 65060 MATERIALS TO MAINTAIN AUTOSVINYL POCKETS FOR VEHICLE INSURANCE CARDSADMIN SVCS/FLEET AMAZON MKTPLACE PMTS8.45$ 6/22/2018 65085 MINOR EQUIP & TOOLSSURGE PROTECTOR FOR SHOPADMIN SVCS/FLEET AMAZON MKTPLACE PMTS W13.99$ 6/25/2018 65060 MATERIALS TO MAINTAIN AUTOSEXTENSION CORDADMIN SVCS/FLEET AMAZON VIDEO ON DEMAND2.99$ 6/25/2018 65060 MATERIALS TO MAINTAIN AUTOSVIDEOADMIN SVCS/FLEET AMAZON VIDEO ON DEMAND12.99$ 6/25/2018 65060 MATERIALS TO MAINTAIN AUTOSVIDEOADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS1,339.98$ 5/28/2018 64505 TELCOMMUNICATIONS2 APC UPS BACKUP POWER SUPPLIESADMIN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI 2,230.00$ 5/29/2018 62210 PRINTING20292 CHROMEBOOKS FOR CAMPSADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W 197.95$ 6/1/2018 62250 COMPUTER EQUIPMENT MAINTWALL MOUNT NETWORK CABINET - SERVICE CENTER D BUILDINGADMIN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI 799.96$ 6/1/2018 62210 PRINTING20292 CHROMEBOOKS FOR CAMPSAugust 13, 2018Page 1 of 5174 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description ADMIN SVCS/INFO SYS AMAZON WEB SERVICES517.85$ 6/4/2018 62341 INTERNET SOLUTION PROVIDERSAWS CLOUD STORAGE GATEWAY SERVICEADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W98.99$ 6/5/2018 62250 COMPUTER EQUIPMENT MAINTIP SECURITY CAMERA - LEVY CENTERADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS54.94$ 6/6/2018 65095 OFFICE SUPPLIESCHIEF INFORMATION SECURITY OFFICER DESK REFERENCE GUIDEADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS607.50$ 6/7/2018 62662 BUSINESS RETENTION/EXPANSIONENTREPRENEURSHIP GRANT EQUIPMENT REQUEST. TWO IPADS DELIVERED TO CINDY PLANTEADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS499.00$ 6/7/2018 65555 PERSONAL COMPUTER EQINTEL NUC MINI COMPUTER FOR TELECONFERENCE CART.ADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W 393.29$ 6/7/2018 62250 COMPUTER EQUIPMENT MAINTCOMPONENTS FOR TELECONFERENCE CARTADMIN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI 379.99$ 6/8/2018 62250 COMPUTER EQUIPMENT MAINTTV DISPLAY (CONFERENCE CART)ADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W36.48$ 6/11/2018 62250 COMPUTER EQUIPMENT MAINTLOCTITE THREAD LOCKADMIN SVCS/INFO SYS AMAZON.COM1,115.00$ 6/12/2018 62210 PRINTING20292 CHROMEBOOKS FOR CAMPSADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS555.42$ 6/15/2018 62250 COMPUTER EQUIPMENT MAINTCAMERAS FOR DOWNTOWN AND WARD #5ADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS728.40$ 6/15/2018 62250 COMPUTER EQUIPMENT MAINTIP CAMERAS AND SD CARDS FOR DOWNTOWN AND WAR #5 CAMERAS.ADMIN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI 345.00$ 6/15/2018 62250 COMPUTER EQUIPMENT MAINTIP CAMERAS AND SD CARDS FOR DOWNTOWN AND WAR #5 CAMERAS.ADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS89.49$ 6/18/2018 62250 COMPUTER EQUIPMENT MAINTSOUTH END CAMERAS - ETHERNET REPAIR - SOUTH TANKADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W 245.03$ 6/18/2018 64505 TELCOMMUNICATIONSSHIELDED CABLE SOUTH TANKADMIN SVCS/INFO SYS AMAZON.COM601.28$ 6/18/2018 62250 COMPUTER EQUIPMENT MAINTSPARE PATCH PANEL FOR NETWORK CLOSETSADMIN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI17.36$ 6/20/2018 62250 COMPUTER EQUIPMENT MAINTPACKING TAPE - SHIPPING SUPPLIESADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS13.51$ 6/21/2018 62250 COMPUTER EQUIPMENT MAINTMARKERS FOR OFFICEADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W 467.02$ 6/21/2018 62250 COMPUTER EQUIPMENT MAINTCAMERAS FOR DOWNTOWN AND WARD #5ADMIN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI58.59$ 6/21/2018 62250 COMPUTER EQUIPMENT MAINTKENSINGTON LOCKS (CONFERENCE CART)ADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W 177.48$ 6/22/2018 62250 COMPUTER EQUIPMENT MAINTCISCO PHONES ($533.85) AND SUPPLIES ($177.48)ADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W18.93$ 6/22/2018 62250 COMPUTER EQUIPMENT MAINTSPLICE KIT FOR PHONE WIRESADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W 535.00$ 6/22/2018 64505 TELCOMMUNICATIONSCISCO PHONESADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W 533.85$ 6/22/2018 64505 TELCOMMUNICATIONSCISCO PHONES ($533.85) AND SUPPLIES ($177.48)ADMIN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI24.98$ 6/22/2018 62250 COMPUTER EQUIPMENT MAINTREPLENISH STOCK OF BATTERIESADMIN SVCS/INFO SYS AMAZON MKTPLACE PMTS W56.18$ 6/25/2018 62250 COMPUTER EQUIPMENT MAINTCABLES MISC.COMM ECON DEVAMAZON NATURAL LOOK AC 2,500.00$ 6/1/2018 62662 BUSINESS RETENTION/EXPANSION AMAZON NATURAL LOOK AC ENTREPRENEURSHIP GRANTFIRE DEPARTMENT AMAZON MKTPLACE PMTS W 107.78$ 5/30/2018 65010 BOOKS, PUBLICATIONS, MAPSTRAINING BOOKSFIRE DEPARTMENT AMAZON MKTPLACE PMTS W 130.76$ 5/30/2018 65010 BOOKS, PUBLICATIONS, MAPSTRAINING BOOKSFIRE DEPARTMENT AMAZON.COM AMZN.COM/BI81.22$ 6/22/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESHEALTH/HUMAN SVCS AMAZON MKTPLACE PMTS57.96$ 6/22/2018 62471 VECTOR SURVEILLANCE EXPICE PACK/COOLERS FOR COLLECTING DEAD BIRDSPOLICE DEPARTMENT AMAZON.COM168.99$ 5/30/2018 65125 OTHER COMMODITIESELECTRICIAN RMS MULTIMETERPOLICE DEPARTMENT AMAZON MKTPLACE PMTS80.99$ 6/1/2018 65095 OFFICE SUPPLIESMETREX CAVISCIDE WIPES FOR 9-1-1 CENTERAugust 13, 2018Page 2 of 5175 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description POLICE DEPARTMENT AMAZON.COM26.98$ 6/7/2018 65095 OFFICE SUPPLIESBATTERIESPOLICE DEPARTMENT AMAZON MKTPLACE PMTS33.84$ 6/13/2018 65095 OFFICE SUPPLIESID BADGE HOLDERSPOLICE DEPARTMENT AMAZON MKTPLACE PMTS35.89$ 6/13/2018 65125 OTHER COMMODITIESBADGE LANYARDSPRCS/ADMINISTRATION AMAZON MKTPLACE PMTS W71.75$ 6/22/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES FOR THE LET'S PLAY TRAILERPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS17.79$ 6/1/2018 65110 REC PROGRAM SUPPLIESCUBS FLAG FOR SPORTS CAMP GROUP IDENTIFICATIONPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS15.02$ 6/1/2018 65110 REC PROGRAM SUPPLIESVIKINGS FLAG FOR SPORTS CAMP GROUP IDENTIFICATIONPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS87.01$ 6/6/2018 65110 REC PROGRAM SUPPLIESFLAGS FOR SPORTS CAMP GROUPING IDENTIFICATIONPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS367.12$ 6/11/2018 65110 REC PROGRAM SUPPLIESFIRST AID FANNY PACKS, WHISTLES, CRAFT BALLS, FLOUR SACK TOWELS AND POP UP SOCCER GOALS FOR CAMPPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS39.60$ 6/1/2018 65110 REC PROGRAM SUPPLIESCAMP CRAFT SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS12.30$ 6/1/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS4.25$ 6/1/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS W3.80$ 6/1/2018 65110 REC PROGRAM SUPPLIESCAMP ACTIVITY SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS W72.20$ 6/4/2018 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS165.99$ 6/7/2018 65110 REC PROGRAM SUPPLIESICE PACKS FOR CAMPPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS W 294.80$ 6/7/2018 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS W 121.50$ 6/8/2018 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS56.45$ 6/14/2018 65110 REC PROGRAM SUPPLIESCAMP AIR TEST KITPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS106.90$ 6/14/2018 65110 REC PROGRAM SUPPLIESWHITEBOARD A FRAME SIGNSPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS39.88$ 6/15/2018 65110 REC PROGRAM SUPPLIESFISHING HOOKS FOR FISHING PROGRAMPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS W84.76$ 6/15/2018 65110 REC PROGRAM SUPPLIESCAMP FIRST AID FANNY PACKSPRCS/ECOLOGY CNTR AMAZON.COM AMZN.COM/BI 196.36$ 6/18/2018 65110 REC PROGRAM SUPPLIESCAMPING TENTSPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS W68.14$ 6/22/2018 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CNTR AMAZON MKTPLACE PMTS W40.36$ 6/25/2018 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/FLEETWOOD CNTR AMAZON MKTPLACE PMTS W 175.86$ 6/7/2018 62490 OTHER PROGRAM COSTSID CARD ITEMSPRCS/FLEETWOOD CNTR AMAZON MKTPLACE PMTS112.19$ 6/11/2018 65110 REC PROGRAM SUPPLIESMUSICAL SET PROPS (HARMONICAS X2)PRCS/FLEETWOOD CNTR AMAZON.COM AMZN.COM/BI29.74$ 6/15/2018 65110 REC PROGRAM SUPPLIESHARMONICA FOR PLAY FROM THE MISSISSIPPI DELTA (1 OF 2 PURCHASED)PRCS/FLEETWOOD CNTR AMAZON.COM AMZN.COM/BI 110.89$ 6/21/2018 65110 REC PROGRAM SUPPLIESINK FOR PRINTER, OK'D BY ITPRCS/FLEETWOOD CNTR AMAZON MKTPLACE PMTS4.99$ 6/22/2018 65110 REC PROGRAM SUPPLIESTHEATRE PROPS (STAGE CAPS)PRCS/FLEETWOOD CNTR AMAZON MKTPLACE PMTS55.89$ 6/25/2018 65110 REC PROGRAM SUPPLIESTHEATRE SET PIECEPRCS/FLEETWOOD CNTR AMAZON MKTPLACE PMTS W16.79$ 6/25/2018 65110 REC PROGRAM SUPPLIESTHEATRE PROP (TOY CAP GUN)PRCS/NOYES CNTR AMAZON MKTPLACE PMTS32.97$ 5/30/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS45.99$ 5/31/2018 65110 REC PROGRAM SUPPLIESZOMBIE STRING BACK PACKSAugust 13, 2018Page 3 of 5176 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PRCS/NOYES CNTR AMAZON.COM AMZN.COM/BI27.94$ 5/31/2018 65110 REC PROGRAM SUPPLIESARTS CAMPS SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W 136.10$ 6/1/2018 65110 REC PROGRAM SUPPLIESARTS SUPPLIES FOR CAMPSPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W 165.30$ 6/4/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS17.59$ 6/8/2018 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W17.37$ 6/8/2018 65110 REC PROGRAM SUPPLIESBANDAIDSPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W53.45$ 6/8/2018 65110 REC PROGRAM SUPPLIESCAMPSITE SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W 206.15$ 6/11/2018 65110 REC PROGRAM SUPPLIESFIRST AID BOXES ON RUSH AND STEM SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS24.99$ 6/12/2018 65110 REC PROGRAM SUPPLIESCLAYPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W 113.72$ 6/14/2018 65110 REC PROGRAM SUPPLIESFIRST AID AND PLAYGROUND SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS52.20$ 6/19/2018 65110 REC PROGRAM SUPPLIESARTS SUPPLIESPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W59.98$ 6/19/2018 65110 REC PROGRAM SUPPLIESICE PACKSPRCS/NOYES CNTR AMAZON MKTPLACE PMTS W 176.33$ 6/22/2018 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/RBT CROWN CNTR AMAZON MKTPLACE PMTS W 285.27$ 6/1/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPSPRCS/RBT CROWN CNTR AMAZON MKTPLACE PMTS116.85$ 6/8/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/RBT CROWN CNTR AMAZON MKTPLACE PMTS W 285.93$ 6/8/2018 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/RBT CROWN CNTR AMAZON MKTPLACE PMTS W41.09$ 6/12/2018 65110 REC PROGRAM SUPPLIESPROTECTIVE COMPUTER CASES FOR CHROME LAPTOPSPRCS/RECREATION AMAZON MKTPLACE PMTS22.92$ 6/4/2018 65110 REC PROGRAM SUPPLIESWATER BALLOONSPRCS/RECREATION AMAZON MKTPLACE PMTS41.95$ 6/5/2018 65085 MINOR EQUIP & TOOLSS-HOOKSPRCS/RECREATION AMAZON MKTPLACE PMTS290.04$ 6/5/2018 65110 REC PROGRAM SUPPLIESBALLS AND CRAFT MARKERSPRCS/RECREATION AMAZON MKTPLACE PMTS82.12$ 6/5/2018 65110 REC PROGRAM SUPPLIESHOBIE CAMS AND MAST BEARINGSPRCS/RECREATION AMAZON MKTPLACE PMTS(64.80)$ 6/11/2018 65110 REC PROGRAM SUPPLIESRETURN - BLANK FLAGSPRCS/RECREATION AMAZON MKTPLACE PMTS41.98$ 6/12/2018 65110 REC PROGRAM SUPPLIESRUDDER CAM SCREWSPRCS/RECREATION AMAZON MKTPLACE PMTS29.90$ 6/13/2018 65090 SAFETY EQUIPMENTREUSABLE ICE PACKSPRCS/RECREATION AMAZON MKTPLACE PMTS64.87$ 6/14/2018 65110 REC PROGRAM SUPPLIESBLANK FLAGSPRCS/RECREATION AMAZON MKTPLACE PMTS127.94$ 6/15/2018 65125 OTHER COMMODITIESMOTORBOAT OILPUBLIC WORKS/SERVICE AMAZON.COM AMZN.COM/BI76.02$ 5/30/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP AIR HOSES/COUPLERSPUBLIC WORKS/SERVICE AMAZON MKTPLACE PMTS43.00$ 6/1/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP TOWELSPUBLIC WORKS/SERVICE AMAZON MKTPLACE PMTS279.86$ 6/1/2018 65085 MINOR EQUIP & TOOLSLINE TRIMMER LINEPUBLIC WORKS/SERVICE AMAZON.COM AMZN.COM/BI 238.04$ 6/1/2018 65060 MATERIALS TO MAINTAIN AUTOSTIRES FOR TORO 5910PUBLIC WORKS/SERVICE AMAZON MKTPLACE PMTS W91.68$ 6/19/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE LOCKS, SHOP PARTS TRAYS, HOLSTER PRUNERPUBLIC WORKS/WTR PROD AMAZON.COM AMZN.COM/BI7.09$ 6/5/2018 65515 OTHER IMPROVEMENTSBRASS PIPE FITTING.PUBLIC WORKS/WTR PROD AMAZON MKTPLACE PMTS W44.84$ 6/6/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LABORATORY A/C CAPACITOR.August 13, 2018Page 4 of 5177 of 513
BMO Harris Bank Credit Card Statement for the Period Ending June 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT Posting DateCOST ALLOCATION - EXPENSE OBJECTExpense Description PUBLIC WORKS/WTR PROD AMAZON MKTPLACE PMTS79.00$ 6/22/2018 65085 MINOR EQUIP & TOOLSTABLET KEYBOARD/CASE.PUBLIC WORKS/WTR PROD AMAZON MKTPLACE PMTS85.43$ 6/22/2018 65085 MINOR EQUIP & TOOLSTABLET KEYBOARD/CASE.PUBLIC WORKS/WTR PROD AMAZON.COM44.73$ 6/22/2018 65085 MINOR EQUIP & TOOLSWEEKEND DUTY PHONE CASE.JUNE AMAZON TOTAL23,649.82$ August 13, 2018Page 5 of 5178 of 513
For City Council meeting of August 13, 2018 Item A13
Resolution 58-R-18: Approving Settlement in Chicagoland Paving Contractors,
Inc. v. City of Evanston, et al.
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Michelle L. Masoncup, Corporation Counsel
Subject: Resolution 58-R-18 - Approving Settlement in Chicagoland Paving
Contractors, Inc. v. City of Evanston, et al.
Date: August 13, 2018
Recommended Action:
Staff recommends City Council adoption of Resolution 58-R-18 authorizing the City of
Evanston (“City”) to issue a settlement payment pursuant to a settlement agreement
and release in Chicagoland Paving Contractors, Inc. v. City of Evanston, et al. (Case
No.17 -L-00).
Funding Source:
Insurance Fund (Settlement Costs – Liability)
Summary:
Since 2017, the City engaged in a lawsuit in the defense of the City against
Chicagoland Paving Contractors, Inc. in the Cook County Circuit Court, Law Division.
Plaintiff’s lawsuit concerns allegations of breach of contract stemming from the Davis
Street Improvement Project and the Parking Lot Rehabilitation at Central Street and
Stewart Avenue Project.
The City and Plaintiff wish to resolve all claims in this litigation by settlement. The
settlement agreement and release will be reviewed and approved as to form by the
City’s attorneys. Plaintiff executed the settlement agreement and release. Upon
Plaintiff’s receipt of the settlement payment from the City, Plaintiff will dismiss all claims
in this litigation against the City with prejudice terminating the lawsuit. Execution of the
settlement agreement and payment is not an admission of liability by the City.
-------------------------------------------------------------------------------------
Attachments:
Resolution 58-R-18
Memorandum
179 of 513
08/01/2018
58-R-18
A RESOLUTION
Authorizing the Settlement and Release of all Claims in
Chicagoland Paving Contractors, Inc. v. City of Evanston
WHEREAS, Case No. 2017-L-000240 in the Circuit Court of Cook County,
County Department, Law Division, concerns a contract dispute lawsuit against the City
involving allegations of breach of contract regarding the Davis Street Improvement
Project and the Parking Lot Rehabilitation at Central Street and Steward Avenue
Project; and
WHEREAS, the parties seek to settle and release all claims pursuant to
the terms of a Release and Settlement Agreement (“Settlement Agreement”) negotiated
by attorneys of record in this litigation;
WHEREAS, the City will pay Plaintiffs a settlement amount of
approximately two hundred and sixty-five thousand dollars ($265,000.00) (“Settlement
Payment”) pursuant to the terms of the Settlement Agreement; and
WHEREAS, pursuant to the terms of the Settlement Agreement, on
August 17, 2018, Plaintiff will obtain an order from the court dismissing with prejudice all
claims brought against Defendant in Case No. 2017-L-000240; and
WHEREAS, in compliance with Section 2(e) of the Open Meetings Act, 5
ILCS 120/2(e), the City must approve final action on settlement of this litigation in open
session; and
WHEREAS, issuance of the City’s Settlement Payment is not an
admission of liability.
180 of 513
~2~
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City is hereby authorized to approve settlement with
Plaintiffs and issue the City’s Settlement Payment pursuant to the terms of the
Settlement Agreement. The City’s Settlement Payment is not an admission of liability.
SECTION 2: Resolution 58-R-18 shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Adopted: ________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
181 of 513
For City Council meeting of August 13, 2018 Item A14
Resolution 53-R-18: Lease with North Shore Senior Center
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager
Subject: Resolution 53-R-18 Authorizing a Lease Agreement with North Shore
Senior Center for Office Space at the Civic Center
Date: August 2, 2018
Recommended Action:
Staff recommends City Council adoption of Resolution 53-R-18 authorizing the City
Manager to negotiate the lease of office space with North Shore Senior Center (NSSC)
at the rate of $511.50 per month for 12 months beginning October 1, 2018 for 430
square feet of space on the ground floor of the Civic Center, Suite G205.
Livability Benefits
Built Environment: Enhance Public Space
Summary:
North Shore Senior Center is a non-profit organization whose mission is to connect
senior residents of Evanston and the north shore to various resources and services
available in and near the community. North Shore Senior Center has sucessfully
partnered with the City in several capacities during its history and continues to serve a
need in Evanston. Since NSSC has moved their headquarters to Skokie to obtain more
affordable rent, this lease would allow them to maintain a presence in Evanston for the
convenience of Evanston residents and would assist in their ability to continue to serve
the community.
The lease and proposed rent is similar to that of the two existing Civic Center ground
floor non-profit tenants, NW CASA and Housing Options. NW CASA was approved by
the City Council ast year to lease office spaces G101 & G102 on the ground floor at a
rate of $550 per month for 272 square feet of space.
Attachments:
Resolution 53-R-18
Draft Lease Agreement
Layout of Office Space
Memorandum
182 of 513
7/19/2018
53-R-18
A RESOLUTION
Authorizing the City Manager to Enter into a Twelve Month
Lease Agreement for Room G205 at the
Lorraine H. Morton Civic Center
WHEREAS, the City of Evanston (“City”) owns certain real
property, including the property commonly known as the Lorraine H. Morton
Civic Center at 2100 Ridge Avenue, Evanston, Illinois; and
WHEREAS, the City leases space in the Civic Center to
organizations and groups including North Shore Senior Center, an Illinois not-
for-profit corporation; and
WHEREAS, the City and North Shore Senior Center desire to
enter into lease agreement for a twelve month term; and
WHEREAS, the City Council finds it to be in the best interest of
the City to lease Civic Center commercial office space to North Shore Senior
Center, and to negotiate and execute a lease agreement with North Shore
Senior Center,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed
to sign, and the City Clerk hereby authorized and directed to attest on behalf of
the City of Evanston, a lease for twelve months for Room G205 by and between
the City and North Shore Senior Center in the Lorraine H. Morton Civic Center.
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53-R-18
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The lease shall be for th e following period: October 1, 2018 through September
30, 2019. The lease shall be in substantial conformity with the lease marked as
Exhibit 1, attached hereto and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed
to negotiate any additional terms and conditions of the leases as may be
determined to be in the best interests of the City.
SECTION 3: Resolution 53-R-18 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
________________________________
Stephen H. Hagerty, Mayor
Attest: Approved as to form:
___________________________ ___________________________
Devon Reid, City Clerk Michelle L. Masoncup, Corporation
Counsel
Adopted: __________________, 2018
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53-R-18
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EXHIBIT 1
LEASE AGREEMENT
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LEASE AGREEMENT
THIS LEASE ("Lease") is by and between CITY OF EVANSTON, an Illinois
municipal corporation and a home rule unit of the State of Illinois (the "Landlord") and NORTH
SHORE SENIOR CENTER, a not-for-profit corporation incorporated in the State of Illinois
(the "Tenant") for a certain commercial office space located on the ground floor of the Civic
Center, 2100 Ridge Avenue, Evanston, Illinois 60201.
In consideration of the rents, covenants and conditions hereafter set forth, the Landlord
and Tenant hereby agree as follows:
1. BASIC LEASE PROVISIONS. In addition to the other terms which are elsewhere
defined in this Lease, the following words and phrases, whenever used in this Lease, shall have
the meanings set forth in this Section 1.
(a) Date of Lease: October 1, 2018
(b) Landlord: The City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
(c) Tenant: North Shore Senior Center
(d) Premises: Suite G205
2100 Ridge Avenue
Evanston, Illinois 60201
(e) Possession Date: October 1, 2018
(f) Lease Term: 12 months (ending September 30, 2019)
(g) Base Rent: $511.50/per month ($6,138 total for the Term)
(h) Renewal: By petition to the City Council
(i) Delivery of Premises: Landlord will deliver the Premises to Tenant no later than
the Possession Date in “broom-clean” state with all
building systems functional and in good condition and
repair, except as provided herein.
(j) Real Estate Taxes Landlord will be responsible for the payment of the real
and Operating estate taxes and the costs of owning, operating,
Expenses: maintaining, and repairing the Building and Premises. The
Landlord will not be responsible for maintaining or
repairing Tenant improvements, fixtures and personal
property within the Premises.
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(k) Utilities: Landlord will provide Tenant with two (2) telephone lines.
Landlord will be responsible for the payment of ALL
remaining utilities, including internet access (1 static IP
level), electricity, gas and water and other related expenses.
If applicable, the Tenant shall be responsible for any and all
cell phone charges and television charges for use at the
Premises. The Tenant is permitted to use the Landlord’s
copy machine and will reimburse the Landlord for said use
per month at the rate of $.10/per page.
(l) Permitted Use: Operation of an office space devoted to providing services
to the older adult community.
(m) Security Deposit: No Deposit Required
(n) Hazard Insurance: Landlord to procure fire and hazard insurance on the
Premises.
(o) Tenant Insurance: Tenant to carry commercial liability insurance and insure
all equipment, and personal property, limits defined in
Paragraph 7.
(p) Signage: Tenant may install its signage at its own expense, to be
approved by Landlord and such approval not to be
reasonably withheld.
(q) Improvements: The Parties agree and acknowledge that any and all work
necessary to move Tenant into Premise shall be at the sole
cost and expense of Tenant. The Landlord will provide one
desk for use by the Tenant. No other office furniture or
other items will be provided for use by the Tenant.
2. PREMISES. Landlord does hereby lease and rent to Tenant, and Tenant does hereby
lease, take and rent from Landlord the Premises. The Landlord will cause the halls, corridors,
and other parts of the building adjacent to the Premises to be lighted, cleaned and generally cared
for, accidents and unavoidable delays excepted. Landlord will provide heat and air-conditioning
for the Premises when required by outside temperature. Tenant shall comply with such rules and
regulations of the City of Evanston Civic Center for the necessary, proper, and orderly care of
the building in which the Premises are located. No modifications, alterations, additions,
installations, or renovations, except decorating, shall be undertaken by the Tenant without first
obtaining the written permission from the Landlord for items costing more than $2,500.00, such
approval not to be unreasonably withheld. The cost of all alterations and additions, if applicable,
shall be borne by the Tenant and shall remain for the benefit of Landlord. The Tenant is granted
access to the Premises Monday – Friday from 9 a.m. to 10 p.m., Saturday from 8 a.m. to 5 p.m.,
and no access on Sunday. The Tenant shall have use of the adjacent parking, common areas,
loading dock access, within reason, and use of the bathroom facilities.
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3. PERMITTED USE. The sole permitted use that Tenant shall use the Premises shall be
for general office use and support services of the Tenant (the “Permitted Use”). Tenant shall not
use the Premises for any other purpose except the Permitted Use without the prior written
approval of Landlord. All applicable laws, ordinances, and City policies shall be observed by the
Parties in and around the Premises. The City of Evanston Municipal Code provisions are herein
incorporated by reference and made a part of this Lease.
4. TERM. The term of this Lease (the ‘Term”) shall be for a period of one (1) year
commencing on October 1, 2018 (the “Possession Date”) and ending on September 30, 2019 (the
“Expiration Date”). After the Lease is terminated, the Tenant shall leave the Premises in broom
clean condition and shall turn over any and all keys to the City Manager or his or her designee.
Subject to Section 8 herein, and excluding damage by fire or other casualty and action of
Landlord, Tenant shall pay for any and all damage to the interior of the Premises beyond normal
wear and tear and shall do so within thirty (30) days of invoicing by the City. If the Tenant
desires to renew the Lease for another term, the Tenant shall give Landlord sixty days written
notice of said intention to elect to exercise said option to renew. Lease renewal is subject to
approval by the City Council.
5. RENT. Tenant agrees to pay Landlord or Landlord’s agent as rental for the Premises, the
monthly Base Rent due under the terms of this Lease on the 1st day of each month. The first
payment due under this Lease Agreement is due and payable on or before October 1, 2018.
Payments shall be made payable to: City of Evanston and mailed to: City of Evanston, Attn:
Finance Division, 2100 Ridge Avenue, Evanston, IL 60201.
6. NO LIENS. Tenant shall not permit to be created nor to remain undischarged any lien,
encumbrance or charge to become, a lien or encumbrance or charge upon the Premises by any of
Tenant’s creditors or resulting from leasehold improvements. If any lien or notice of lien on
account of an alleged debt of Tenant or any notice of contract by a party engaged by Tenant or
Tenant’s contractor to work in the Premises shall be filed against the Premises, Tenant shall,
within sixty (60) days after notice of the filing thereof, cause the same to be discharged of record
by payment, deposit or bond or obtain title insurance over the same. If Tenant shall fail to cause
such lien or notice of lien to be discharged by either paying the amounts claimed to be due or by
procuring the discharge of such lien by deposit or by bonding proceedings or obtain title
insurance over the same, Landlord shall be entitled, if Landlord so elects, to defend any
prosecution of an action for foreclosure of such lien and any money reasonably paid by Landlord
and all reasonable costs and expenses, including attorneys’ fees, reasonably incurred by Landlord
in connection therewith, together with interest thereon and shall be paid by Tenant to Landlord
within thirty (30) days following Tenant’s receipt of Landlord’s written demand. In the event
Tenant diligently contests any such claim of lien, Tenant agrees to indemnify, defend, and hold
harmless Landlord from any and all reasonable out of pocket costs, liability and damages,
including attorneys’ fees resulting therefrom, and, if requested, upon demand, Tenant agrees to
immediately deposit with Landlord cash or surety bond in form and with a company reasonably
satisfactory to Landlord in an amount equal to the amount of such contested claim.
7. TENANT INSURANCE OBLIGATIONS. Tenant shall, at the time of signing the
Lease and during the entire term hereof, keep in full force and effect a Comprehensive General
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Liability policy in the amount of Five Hundred Thousand and no/100 Dollars ($500,000.00) with
respect to the Premises, with provisions reasonably acceptable to Landlord, and the activities of
Tenant in the Premises. The Tenant shall furnish copies of a Certificate of Insurance with the
Landlord named as an additional insured with an insurance company acceptable to the Landlord.
The Tenant shall furnish, when requested, a certified copy of the policy to the Landlord. An
insurance company having less than an “A” Policyholder’s Rating by the Alfred M. Best
Company will not be considered acceptable.
8. PERSONAL PROPERTY AND WAIVER OF SUBROGATION. Tenant shall be
responsible for insuring all or its own personal property and equipment of Tenant, and equipment
located on the Premises. Notwithstanding anything to the contrary contained herein, the
Landlord and Tenant shall not be liable to the other for any loss or damage caused by water
damage or any of the risks that are or could be covered by a standard all risk hazard insurance
policy with an extended coverage endorsement, or for any business interruption, and there shall
be no subrogated claim by one party’s insurance carrier against the other party’s carrier arising
out of any such loss.
9. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant shall
perform all the covenants and agreements on Tenant’s part to be performed, Tenant shall at all
times during the Term have the quiet enjoyment and possession of the Premises.
10. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights
identified above, Landlord reserves the following rights:
(a) to decorate, remodel, repair, alter or otherwise prepare the Premises for re-
occupancy if Tenant should permanently vacate the Premises during or prior to the last
sixty (60) days of the Term or any part thereof;
(b) to retain keys to the Premises;
(c) to take any and all measures, including, without limitation, inspections, repairs,
and alterations to all or any part of the Premises, as may be necessary or desirable for the
safety, protection or preservation of the Premises or Landlord's Interests or as may be
necessary or desirable in the operation of the commercial portions of the Premises; and
Landlord may enter upon the Premises with reasonable notice to tenant and may exercise any or
all of the foregoing rights hereby reserved without being deemed guilty of an eviction or
disturbance of Tenant’s use or possession and without being liable in any manner to Tenant.
Landlord agrees that it shall not interfere with the Tenant's use and occupancy unless Landlord
determines in its reasonable discretion that such interference is necessary.
11. DEFAULT REMEDIES.
(a) Any one of the following events shall be deemed to be an event of default
hereunder by Tenant subject to Tenant's right to cure:
(1) Tenant shall fail to pay rent within ten (10) days, at the time and place
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when and where due;
(2) Tenant shall fail to maintain the insurance coverage as set forth herein;
(3) Tenant shall fail to comply with any term, provision, condition or
covenant of this Lease or Service Agreement, other than the payment of Rent, and
shall not cure, or commence the good faith cure of any such failure, within thirty
(30) days after written notice to the Tenant of such failure, provided that if such
cure cannot be effected within 30 days, Tenant shall not be in default hereunder
so long as Tenant commences such cure or has requested bids for such cure within
45 days and diligently pursues the completion and in good faith and Tenant does
subsequently cure said default within 60 days; and
(4) Tenant shall make a general assignment for the benefit of creditors, or
shall admit in writing its inability to pay its debts as they become due or shall file
a petition in bankruptcy, or shall be adjudicated as bankrupt or insolvent, or shall
file a petition in any proceeding seeking any reorganization, arrangement,
composition, readjustment, liquidation, dissolution or similar relief under any
present or future statute, law or regulation, or shall file an answer admitting, or
fail timely to contest, the material allegations of a petition filed against it in an y
such proceeding, or shall seek or consent to or acquiesce in the appointment of
any trustee, receiver or liquidator of Tenant or any material part of it’s properties.
(b) Upon the occurrence of any event of default, Landlord shall have the option to
pursue any one or more of the following remedies subject to the laws of the State of
Illinois and the Tenants right to cure:
(1) Terminate this Lease, in which event Tenant shall immediately surrender
the Premises to Landlord, but if Tenant fails to do so, Landlord may, without
further notice and without prejudice to any other remedy Landlord may have for
possession or arrearages in Rent or damages for breach of contract, enter upon the
Premises and expel or remove Tenant and its effects, by force, if necessary,
without being liable to prosecution or any claim for damage herefore; and Tenant
agrees to Indemnify Landlord for all loss and damage which Landlord may suffer
by reason of such lease termination, whether through inability to re-let the
Premises, or through decrease in Rent, or otherwise. In the event of such
termination, Landlord may, at its option, declare the entire amount of the Rent
which would become due and payable during the remainder of the Term to be due
and payable immediately, in which event Tenant agrees to pay the same at once,
together with all Rent theretofore due, provided, however, that such payments
shall not constitute a penalty or forfeiture or liquidated damages, but shall merely
constitute payment in advance of the Rent for the remainder of the Term.
(2) Landlord may recover from Tenant upon demand all of Landlord's costs,
charges and expenses, including the fees and costs of counsel, agents and others
retained by Landlord which have been incurred by Landlord in enforcing Tenant's
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obligations hereunder, subject to Landlord prevailing on its claims.
(c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any other
remedy herein provided or available to Landlord at law or in equity, or constitute a
forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord.
12. INDEMNITY. Tenant agrees that the mayor, department and divisions officials,
officers, agents, attorneys, and employees of the Landlord shall not be liable for any claim of any
kind or in any amount for any injury to or death or persons or damage to property of Tenant or
any other person. Tenant shall indemnify and hold Landlord harmless from all liability
whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees
and expenses) incurred or suffered as a result of or related to any real or claimed damage or
injury related to Tenant's negligence, gross negligence, or acts of intentional misconduct. In the
event that Tenant is named as a defendant in any legal proceeding arising from any acts of gross
negligence or intentionally wrongful acts of Landlord for any injury or any claimed damage
occurring at the Premises, then Landlord shall indemnify and hold Tenant harmless from all
liability whatsoever, and from all losses, costs and expenses (including without limitation
attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed
damage or injury provided that a) Landlord is named as a defendant in the legal proceeding; b)
the claim arises from acts of gross negligence or intentional misconduct by the Landlord; c) not
the Tenant’s own gross negligence or intentional misconduct; and d) the claim is unrelated to
Tenant's use and occupancy of the Premises, subject to Section 8 herein.
13. LIABILITY FOR ACTS OR NEGLECT. Subject to Section 8 hereof, and excluding
damage by fire or casualty, if any damage to the Premises, or any part thereof, results from any.
act or neglect of Tenant or its invitees or other guests, agents, customers, invitees or other guests
of it’s customers, or employees, independent contractors, or the like, Tenant shall immediately
repair the same; provided, however, that Landlord may, at its option, repair such damage and
Tenant shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost
of such repairs. All personal property belonging to Tenant shall be at the sole risk of the Tenant
and such other person only and the Landlord shall not be liable for damage, theft or
misappropriation thereof.
14. DESTRUCTION OR DAMAGE. In the event of destruction of or damage to, the
Premises by fire or other casualty, Landlord shall use the proceeds of its insurance to promptly
rebuild and restore the Premises to their condition immediately prior to such destruction or
damage. Landlord shall rebuild and restore the Premises to the condition of the Premises that
existed on the Possession Date. In the event that the proceeds have been applied to indebtedness
secured by any mortgage on the Premises, or are otherwise unavailable or the proceeds of
insurance are not sufficient to pay for the cost of rebuilding or restoration, and Landlord elects
not to make an equivalent amount of funds available to rebuild and restore the Premises, then
Landlord or Tenant may terminate this Lease and the Parties rights hereunder and the Parties
shall be released of its obligations and this Lease shall cease and terminate as of the date the
other Party receives written notice of such election, and neither party hereto shall have any
further obligation to the other.
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15. CONDEMNATION.
(a) If the whole or any part of the demised Premises shall be taken by any public
authority under the power of eminent domain, the Lease term shall cease as of the day of
possession shall be taken by such authority if such is of the entire demised Premises and
any rents shall be prorated as of said date. If the entire premises are not taken, but such
taking is more than 20% of the Premises the Tenant shall have the option to terminate this
lease. If the taking is less then 20% and such taking would cost the Tenant monies to
reconfigure/ restructure the Premises or make it not practical to continue said business,
tenant shall have the option to terminate the lease upon 30 days written notice to
Landlord.
(b) All compensation awarded for any taking under the power of eminent domain,
whether in whole or in part of the demised premises shall be the property of the landlord,
however, the landlord shall not be entitled to any award made expressly to the tenant for
the taking of the tenant's business value, furniture, fixtures or leasehold improvements
(exclusive of the Landlord's contributions).
16. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this Lease
either Landlord or Tenant shall institute any action or proceeding against the other relating to the
provisions of this Lease, or any default hereunder, each party shall pay its own attorneys fees and
costs.
17. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties with
respect to the Premises and no representations or agreements, oral or otherwise, between the
parties not embodied herein shall be of any force or effect. No failure of Landlord to exercise
any power given Landlord hereunder or to insist upon strict compliance by Tenant of any
obligation hereunder, and no custom or practice at variance with the terms hereof, shall
constitute a waiver of Landlord's right to demand strict compliance with the terms hereof.
18. TIME. Time is of the essence of this Lease, and of each term, condition and provision
hereof.
19. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise,
Tenant shall surrender the Premises (and all keys thereto) in the same condition as at
commencement of the Term, excepting only reasonable wear and tear and loss by insured
casualty. If Tenant remains in possession after expiration of the Term, Tenant agrees to yield up
immediate and peaceable possession to Landlord, and if failing to do so, in connection with the
expiration of the Term or any termination hereof by the Parties, the Tenant shall pay the sum of
fifty and no/100 Dollars ($50.00) per day, for the time such possession is withheld. The
Landlord or its legal representative at any time after the expiration of the Term, without notice,
to re-enter the Premises, and to expel, remove and put the Tenant or any person(s) occupying the
said Premises, using such force as may be necessary, and to repossess and enjoy the Premises
again as before this Lease, without prejudice to any remedies which might otherwise be used for
arrears of rent or breach of covenants; or in cases the said Premises shall be abandoned, deserted,
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or vacated and remain unoccupied fifteen days consecutively, the Tenant hereby authorizes and
requests the Landlord to re-enter the Premises and remove all property found therein, regardless
of ownership, place them in some regular storage warehouse or other suitable storage, at
Tenant’s expense, for no more than forty-five days, and to proceed to re-rent the Premises at the
Landlord’s option and discretion and apply all money so received after paying the expenses of
removal toward the rent accruing under this Lease. This request shall not be construed as
requiring compliance therewith on the part of the Landlord. If the Tenant shall fail to pay the
rent at the times, place and in the manner above provided, and the same shall remain unpaid ten
(10) business days after the day whereon the same should be paid, the Landlord by reason
thereof shall be authorized to declare the term ended and the Tenant hereby agrees that the
Landlord, its agents or assigns may begin suit for possession and/or rent. In the event of re-entry
and removal of the articles found on the Premises and personally owned by Tenant or others, the
Tenant hereby authorizes and requests the Landlord to sell the same at public or private sale
within fifteen (15) days after storage time period provided above. The proceeds of said sale shall
be applied to the expenses of storage, removal, sale expenses and back due rent.
20. ASSIGNMENT AND SUBLETTING. This Lease shall bind and inure to the benefit of
each of the parties, their respective heirs, successors, and assigns; provided however, that Tenant
shall not assign its interest under this lease or sublet all or any portion of the Premises without
first obtaining Landlord's prior written consent in writing, which consent will not be
unreasonably withheld. No assignment or sublease shall relieve Tenant of its obligation to pay
rent or perform other obligations required by this lease unless Landlord agrees in writing at the
time the assignment is made, and no consent to one assignment or subletting shall be consent to
any further assignment or subletting. Notwithstanding the foregoing, Tenant shall have the right
to assign this Lease or sublet the Premises to any parent, subsidiary, or affiliate of Tenant,
including any successor to Tenant by merger.
21. SEVERABILITY. If any term, covenant or condition of this Lease or the application
thereof to any person or circumstance shall be determined to be invalid or unenforceable to any
extent, neither the remainder of this Lease nor the application of such term, covenant or
condition to any other person or circumstance shall be affected thereby, and each term, covenant
or condition of this Lease shall be valid and enforceable to the fullest extent permitted by law.
22. TENANT SIGNAGE. Tenant agrees that any signage installed on the Premises will
comply in all respects with applicable governmental requirements and Tenant will obtain and
pay the cost of any required sign permits. Any and all signage, bulletins, posters must be
reviewed and approved by the Landlord, prior to Tenant posting the same.
23. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and
enforced in accordance with the laws of the State of Illinois. All disputes relating to the
interpretation and enforcement of the provisions of this Lease shall be resolved exclusively by
the federal or state court located in Cook County, Illinois, and the parties hereto hereby submit to
the jurisdiction and venue of the court for such purpose.
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24. NOTICES. Notices sent to the Landlord, should be mailed to the address set forth in
Paragraph 1(b) of this Lease and notice to the Tenant should be mailed to the address set forth in
Paragraph 1(c) of this Lease. A mailed notice must be sent via certified mail, return receipt
requested and effective three (3) business days after deposit in the U.S. Mail. Notice given by
overnight courier is effective upon delivery.
25. REPRESENTATIONS OF LANDLORD. Landlord hereby represents to Tenant that:
(a) Landlord is the owner of the Premises and no mortgage or similar instrument affects the
Premises; and (b) to the Landlord’s knowledge, the Premises may lawfully be used for the
Permitted Use under applicable laws.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Lease to
be fully executed as of the later date indicated below by the duly authorized officer or manager
of each of the respective parties.
Landlord
City of Evanston, a home rule unit of local
government located in Cook County, Illinois
By:
Name:
Tenant
North Shore Senior Center, an Illinois not-for-profit
corporation
By:
Name:
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For City Council meeting of August 13, 2018 Item A15
Resolution 57-R-18, Howard Street Corridor Phase II Engineering IDOT Funding
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Resolution 57-R-18 - Illinois Department of Transportation Local Agency
Agreement for Phase II Engineering on the Howard Street Corridor
Improvement Project
Date: August 1, 2018
Recommended Action:
Staff recommends approval of Resolution 57-R-18 authorizing the City Manager to sign
a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the
Howard Street Corridor Improvement Project, Phase II Engineering (construction plans).
The Agreement establishes the maximum grant funding of the engineering cost, not to
exceed $462,637, and commits Evanston to fund $137,363 of the engineering cost.
Funding Source:
Funding for this project will be from the Capital Improvement Fund, including 2018
General Obligation Bonds in the amount of $137,363, Surface Transportation Grant
(STP) funds in the amount of $162,637, and reimbursement from the City of Chicago in
the amount of $300,000. A detailed explanation follows.
In accordance with IDOT procurement procedures, City staff negotiated a final cost for
the Phase II Engineering services with Christopher B. Burke Engineering Ltd. The
scope of work includes preparation of construction plans, specifications and cost
estimates and obtaining various agency approvals in coordination with the City of
Chicago for the Howard Street Corridor Improvement Project. The total Phase II
Engineering cost is $600,000, of which $300,000 will be funded by the City of Chicago,
$162,637 will be funded from a federal grant from the Surface Transportation Program
(STP) and $137,363 from the City’s Capital Improvement Program (CIP) General
Obligation Bonds. A summary of the funding is as follows:
Memorandum
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Funding Source Account No. Budgeted
Amount
Contract
Amount
STP 415.40.4218.62145-417002 $240,000 $162,637
CIP – GO Bonds 415.40.4118.62145-417002 $218,000 $137,363
City of Chicago 415.40.4218.62145-417002 $300,000 $300,000
Total $600,000 $600,000
Livability Benefits:
Built Environment: Enhance public spaces; Provide compact and complete streets and
neighborhoods
Climate & Energy: Reduce greenhouse gas emissions
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Promote healthy, active lifestyles
Background:
The scope of the Howard Street Corridor Improvement Project is to address street
resurfacing and streetscape improvements on Howard Street, from Dodge Avenue to
Custer Avenue. The scope also includes traffic signal modernization at Howard/Asbury
and at Howard/Custer. Additional street resurfacing will be completed from Hartrey to
Dodge and from Custer to Callan.
City Council awarded the Phase I Engineering Study for the Howard Street Corridor
Improvement Project to Christopher B. Burke Engineering on March 13, 2017. This
study was completed in October 2017, and a report was submitted to IDOT and the
Chicago Department of Transportation (CDOT). Approval of the Phase I Design was
received from IDOT Bureau of Local Roads & Streets (BLR&S) in January 2018. The
City submitted the Phase II Engineering agreement to IDOT in April 2018 for review and
approval.
Cook County has also awarded a grant in the amount of $500,000 towards this project.
This funding will be evenly split between Evanston and Chicago and will be used during
the construction of the project.
Legislative History:
The City Council approved award of the Phase I Engineering contract to Christopher B.
Burke Engineering at the March 13, 2017 Council meeting.
Attachments:
Resolution 57-R-18 with Local agency Agreement
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7/26/2018
57-R-18
A RESOLUTION
Authorizing the City Manager to Sign a Local Agency Agreement with
the Illinois Department of Transportation for the Howard Street
Corridor Improvement Project Phase II Engineering
WHEREAS, the City of Evanston and Illinois Department of Transportation
(hereinafter “IDOT”), in the interest of improving the Howard Street corridor, are desirous
of resurfacing Howard Street, upgrade streetscape and modernize signals, said
improvement to be identified as State Section Number: 17-00201-00-RS, State Job
Number: D-91-290-18, and Project Number: TLAI (076), hereinafter referred to as the
“Project”; and
WHEREAS, the parties hereto are desirous of said Project in that same will
be of immediate benefit to the residents of the area and will be permanent in nature; and
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of federal funds committed to fund the Phase II engineering services
necessary for this Project; and
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into the local agency with said parties,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Local Agency Agreement for Federal
Participation with the Illinois Department of Transportation to fund the Phase II
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57-R-18
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Engineering for the Project attached hereto as Exhibit A and incorporated herein by
reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Local Agency Agreement as he may
determine to be in the best interests of the City.
SECTION 3: That this Resolution 57-R-18 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT A
Local Agency Agreement Between the City of Evanston
and the Illinois Department of Transportation
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Local Public Agency
City of Evanston
State Contract
Day Labor
Local Contract
RR Force Account
Local Public Agency Agreement
for Federal Participation
Section
17-00281-00-RS
Fund Type
STP
ITEP, SRTS, or HSIP Number(s)
Construction Engineering Right-of-Way
Job Number Project Number Job Number Project Number Job Number Project Number
D-91-290-18 TLAI (076)
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the “LPA”, and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LPA jointly
propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans
prepared by, or on behalf of the LPA, approved by the STATE and the STATE’s policies and procedures approved and/or required by
the Federal Highway Administration, hereinafter referred to as “FHWA”.
Location
Local Name City of Evanston Route FAU 1334 Length 1.3 mi
Termini 1,300 feet west of Dodge Ave/California Ave (FAU 2840) to 400 feet east of Custer Ave/Damen Ave (FAU 2816)
Current Jurisdiction Cities of Evanston/Chicago TIP Number 02-16-0002 Existing Structure No N/A
Project Description
The project consists of road resurfacing with bicycle and pedestrian improvements.
Division of Cost
Type of Work STU % STU % LPA % Total
Participating Construction ( ) ( ) ( )
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering 162,637 ( * ) 300,000 ( * ) 137,363 ( *
) 600,000
Construction Engineering ( ) ( ) ( )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
Materials
TOTAL $ 162,637 $ 300,000 $ 137,363 $ 600,000
* COE = STP 70/30 split (fed/local)., Max ENG = $162,637
* CDOT = STP 80/20 split (fed/local) No ENG max.
NOTE:
The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Public Agency Appropriation
By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance
to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for
State-let contracts only)
Method of Financing (State Contract Work Only)
METHOD A---Lump Sum (80% of LPA Obligation)
METHOD B--- Monthly Payments of due by the of each successive month.
METHOD C---LPA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
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Agreement Provisions
THE LPA AGREES:
(1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in
accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the
contract and all books, records and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
(8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty
(30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA’s estimated obligation incurred under
this Agreement. The LPA will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating
costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LPA’s estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA’s obligation
(including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor’s first and subseque nt progressive bills for this improvement, the
LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA’s share of the
construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for
nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid.
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset,
reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to
LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois
Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to recover the debt.
(11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal
year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close
of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any
Federal Funds received under the terms of this Agreement.
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(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT’s District Bureau of Operations.
The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local
Roads and Streets office.
Engineer’s Payment Estimates shall be in accordance with the Division of Cost on page one.
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LPA’s concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA’s certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or
any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant,
loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions;
(c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,00 0).
(23) To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to
justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no
expenditures have been charged against Federal funds for the past twelve (12) months.
To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to
ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization
date. Subsequent invoices will be submitted in intervals not to exceed six (6) months.
(24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is
defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice,
progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement
amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be
submitted with sequential invoice numbers by project.
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The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred
costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or
from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent
invoice may be considered the final invoice and the obligation of the funds closed.
(25) The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the
project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be
provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If
the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result
in the immediate close-out of the project and loss of further funding.
(26) (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an
audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy
of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South
Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the
end of the LPA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205.
Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an “X” in the State Contract
field at the top of page 1) are not included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes.
(27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration
(CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information
about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register
or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1.
The LPA is also required to obtain a Dun & Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to
identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website:
http://fedgov.dnb.com/webform.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LPA’s certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and
to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer’s Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
(a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payment by the LPA;
(b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this Agreement.
(3) This Agreement shall be binding upon the parties, their successors and assigns.
(4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT – assisted contracts. The LPA’s DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
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enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence
of a USDOT – approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program.
(5) In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
(6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number 1- Location Map, Number 2 – LPA Appropriation Resolution
(Insert Addendum numbers and titles as applicable)
The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement
and all Addenda indicated above.
APPROVED APPROVED
Local Public Agency State of Illinois
Department of Transportation
Wally Bobkiewicz
Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary Date
City Manager By:
Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is William M. Barnes, Chief Counsel Date
36-6005870 conducting business as a Governmental
Entity.
DUNS Number 074390907 Jeff Heck, Chief Fiscal Officer (CFO) Date
NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
N:\EVANSTON\160650\Admin\LA Agreements\17-00281-00-RS_blr 05310.072418.docx
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For City Council meeting of August 13, 2018 Item A16
Resolution 55-R-18, Howard Street Corridor Phase II Engineering
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Resolution 55-R-18 - Phase II Engineering Services Agreement for the
Howard Street Corridor Improvement Project
Date: August 1, 2018
Recommended Action:
Staff recommends approval of Resolution 55-R-18 authorizing the City Manager to Sign
a Preliminary Engineering Services Agreement for Federal Participation with the Illinois
Department of Transportation and a Professional Services Agreement with Christopher
B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600 Rosemont, IL 60018) in
the amount of $600,000.
Funding Source:
The total cost of the Phase II Engineering Services with Christopher B. Burke
Engineering is $600,000. The Howard Street Project is a joint project with the City of
Chicago and 50% of the funding is provided by Chicago. The City has received a
federal grant of $162,637 through the North Shore Council of Mayors and this will be
reimbursed to the City of Evanston. The remaining amount of $137,363 will be from the
Capital Improvements Fund, 2018 General Obligation Bonds, account
415.40.4118.62145-417002.
Funding Source Account No. Budgeted
Amount
Contract
Amount
STP 415.40.4218.62145-417002 $240,000 $162,637
CIP – GO Bonds 415.40.4118.62145-416513 $218,000 $137,363
City of Chicago $300,000 $300,000
Total $600,000 $600,000
Memorandum
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Livability Benefits:
Built Environment: Enhance public spaces; Provide compact and complete streets and
neighborhoods
Climate & Energy: Reduce greenhouse gas emissions
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Promote healthy, active lifestyles
Background:
Howard Street is a major arterial street running east-west with the City of Evanston on
the north side and the City of Chicago on the south side. Both Evanston and Chicago
have jurisdiction on Howard Street, with Evanston owning the northernmost 60% of the
right-of-way. The Howard Street corridor is adjacent to commercial and residential areas
and has considerable pedestrian, bike, bus and vehicular traffic. The scope of the
Howard Street Corridor Improvement Project is to address street resurfacing and
streetscape improvements on Howard Street, from Target Access Drive. Sacramento to
Callan/ Winchester. The scope will also include traffic signal modernization at
Howard/Asbury and Howard/Custer. Christopher Burke Engineering was selected to
provide the engineering services for Phase I, Phase II & Phase III Engineering through
the federally mandated Qualification Based Selection (QBS) process. The Phase I
Engineering was completed in a timely manner and design approval was received from
IDOT.
Analysis
Staff negotiated the Phase II Design Engineering scope and fee with Christopher B.
Burke Engineering, and is attached as Exhibits to Resolution 55-R-18. The scope of the
Phase II Design includes preparation of the construction plans, project specifications
and the construction cost estimate for IDOT approval and to let the project through the
State contract. Christopher B. Burke Engineering, has Altamanu Inc. and GSG Consul
as sub-consultants which are MBE/ WBE firms.
The Phase II Engineering contract is being reviewed by IDOT and the executed
engineering services agreement needs to be submitted to IDOT. With Council approval
of the Phase II Engineering contract, City staff will submit the executed local agency
agreement and the Preliminary Engineering Services agreement for IDOT approval.
After receiving the IDOT executed agreements, Christopher B. Burke Engineering, will
begin Phase II Design Engineering to prepare the construction plans, specifications and
cost estimate for the Howard Street Corridor Improvement Project.
Legislative History:
The City Council approved award of the Phase I Engineering contract to Christopher B.
Burke Engineering at the March 13, 2017 Council meeting.
Attachments:
Resolution 55-R-18
M/W/EBE memorandun
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7/25/2018
55-R-18
A RESOLUTION
Authorizing the City Manager to Sign a Preliminary Engineering
Services Agreement for Federal Participation with the Illinois
Department of Transportation and Christopher B. Burke Engineering,
Ltd.(CBBEL) for the Howard street corridor improvement project
Engineering Study
WHEREAS, the City of Evanston and Illinois Department of Transportation
(hereinafter “IDOT”), in the interest of improving Howard Street, are desirous of
resurfacing the street, upgrading streetscape, and modernizing traffic signals, said
improvement to be identified as State Section Number: 17-00201-00-RS, State Job
Number: D-91-290-18, and Project Number: TLA(076), hereinafter referred to as the
“Project”; and
WHEREAS, the parties hereto are desirous of said Project in that same will
be of immediate benefit to the residents of the area and will be permanent in nature; and
WHEREAS, the City is desirous of entering into a preliminary engineering
services agreement with IDOT for federal participation for the Project; and
WHEREAS, the City is desirous of entering into a professional services
agreement with Christopher B. Burke Engineering, Ltd. for the Project; and
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into a preliminary engineering services
agreement for federal participation with IDOT and a professional services agreement
with Christopher B. Burke Engineering, Ltd.,
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55-R-18
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Preliminary Engineering Services
Agreement for Federal Participation with IDOT, attached hereto as Exhibit 1 and
incorporated herein by reference and the City of Evanston Professional Services
Agreement for Howard Street Corridor Improvement Project Phase II Engineering with
Christopher B. Burke Engineering, Ltd., attached hereto as Exhibit 2 and incorporated
herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Preliminary Engineering Services
Agreement and the City of Evanston Professional Services Agreement as he may
determine to be in the best interests of the City.
SECTION 3: That this Resolution 55-R-18 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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55-R-18
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EXHIBIT 1
Preliminary Engineering Services Agreement for Federal Participation
Between the City of Evanston and IDOT
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Printed on 8/1/2018 2:27:10 PM
Local Public Agency
City of Evanston
County
Cook
Section
17-00281-00-RS
Project No.
TLAI (076)
Job No.
D-91-290-18
Contact Name/Phone/E-mail Address
Sat Nagar
847-866-2967
SNagar@cityofevanston.org
L
O
C
A
L
A
G
E
N
C
Y
Preliminary Engineering
Services Agreement
For
Federal Participation
C
O
N
S
U
L
T
A
N
T
Consultant
Christopher B. Burke Eng. Ltd.
Address
9575 West Higgins Road
City
Rosemont
State
Illinois
Zip Code
60018
Contact Name/Phone/E-mail Address
Martin Michalowicz
847-823-0500
mmichalowicz@cbbel.com
THIS AGREEMENT is made and entered into this day of , between the above
Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
PROJECT. Federal-aid funds allotted to the LPA by the state of Illinois under the general supervision of the Illinois Department of
Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIO NS.
Project Description
Name Howard Street Corridor Improvement Project Route FAU 1334 Length 1.3 mi Structure No. N/A
Termini 1,300 feet west of Dodge Ave/California Ave (FAU 2840) to 400 feet east of Custer Ave/Damen Ave (FAU 2816)
Description 3R Improvement project
Agreement Provisions
I. THE ENGINEER AGREES,
1.
2.
To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LPA for the proposed improvement herein described.
To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LPA or STATE.
3. To complete the services herein described within 360 calendar days from the date of the Notice to Proceed from the
LPA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated ma n-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER’s errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER’s professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer sea l when
such seal is required by law. It will be the ENGINEER’s responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA.
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9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with , procuring or carrying out the
AGREEMENT.
d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
11. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
Make such detailed surveys as are necessary for the planning and design of the PROJECT.
Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
Design and/or approve cofferdams and superstructure shop drawings.
Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
Prepare the necessary environmental and planning documents including the Project Development Report or Environmental
Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances.
Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Feder al-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
Prepare preliminary roadway and drainage structure plans and meet with representatives of the LPA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of d rainage
structures, and compliance with applicable design requirements and policies.
Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish suffi cient
data for the design of the proposed improvement.
Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
Furnish the LPA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and
borrow pit and channel change agreements including prints of the corresponding plats and staking as required.
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II. THE LPA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or
CPFF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm’s Actual Overhead Factor
R = Complexity Factor
Specific Rate (Pay per element)
Lump Sum
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal
to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment – Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment – Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted
contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
5. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local
Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 11, and Procurement, Management, and
Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this
agreement.
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LPA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LPA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LPA or to the STATE,
without restriction or limitation as to their use.
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3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LPA and the STATE before final acceptance. During the performance of the
engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the ENGINEER’s
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor Genera l and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LPA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all ser vices
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/o r
negligent act in the prosecution of the ENGINEER’s work and shall indemnify and save harmless the LPA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. The se
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER’s last known
post office address. Upon such termination, the ENGINEER shall cause to be d elivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if
any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LPA.
The LPA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any p roperty
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty -five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee’s or contractor’s policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for dru g violations.
c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of
subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abus e assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required an d
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
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10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance o f this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LPA deems appropriate.
11. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT
will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously
unspecified staff, and other material changes to the original AGREEMENT.
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Christopher B. Burke Engineering, Ltd. 363468939 $465,052.88
Sub-Consultants: TIN Number Agreement Amount
Altamanu Inc. 36-4389609 $79,499.58
Sam Schwartz Consulting 46-1885050 $43,947.54
GSG Consultants, Inc. 36-3844476 $11,500.00
Sub-Consultant Total: $134,947.12
Prime Consultant Total: $465,052.88
Total for all Work: $600,000.00
Executed by the LPA:
(Municipality/Township/County)
ATTEST:
By: By:
Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTEST: Christopher B. Burke Engineering, Ltd.
By: By:
Title: Title: Executive Vice President
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Exhibit A - Preliminary Engineering
Route:
Local Agency: *Firm’s approved rates on file with IDOT’S
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section:
Project: Overhead Rate (OH) 0.00 %
Job No.: Complexity Factor (R) 0.00
Calendar Days
Method of Compensation:
Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC]
Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC]
Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + IHDC]
Specific Rate
Lump Sum
Cost Estimate of Consultant’s Services in Dollars
Element of Work Employee
Classification
Man-
Hours
Payroll
Rate
Payroll
Costs (DL) Overhead* Services by
Others
In-House
Direct Costs
(IHDC)
Profit Total
Totals 0.00
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Exhibit B
Engineering Payment Report
(Submit with Final Invoice )
Prime Consultant
Name
Address
Telephone
TIN Number
Project Information
Local Agency
Section
Section Number
Project Number
Job Number
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name
TIN Number Actual Payment
from Prime
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
For information about IDOTs collection and use of confidential information review the department’s Identity Protection Policy.
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Exhibit C
Federal Qualification Based Selection (QBS) Checklist
Local Public Agency City of Evanston_
Section Number 17-00281-00-RS_
Project Number _
Job Number _
The LPA must complete Exhibit C, if federal funds are used for this engineering agreement and the value will exceed
$25,000. The LPA must follow federal small purchase procedures, if federal funds are used and the engineering agreement
has a value less than $25,000.
Form Not Applicable (engineering services less than $25,000)
1. Do the written QBS policies and procedures discuss the initial administration (procurement, management, and
administration) concerning engineering and design related consultant services? Yes No
2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically
Section 5-5.06(e) of the BLRS Manual? Yes No
If no, IDOT’s approval date: _
3. Was the scope of services for this project clearly defined? Yes No
4. Was public notice given for this project? Yes No Due date of submittal: 01/18/2017_
Method(s) used for advertisement and dates of advertisement: City of Evanston website (Posted 12/08/2016) _
_
5. Do the written QBS policies and procedures cover conflicts of interest? Yes No
6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment?
Yes No
7. Do the written QBS policies and procedures discuss the method of evaluation? Yes No
Criteria for this project Weighting Criteria for this project Weighting
Qualifications and Expertise _ % Willingness to Execute the City of _ %
Organization and Completeness _ % Evanston's Prof. Ser. Agreement _na%
of Proposal _ na % M/W/EBE Participation _ %
_ % _ %
8. Do the written QBS policies and procedures discuss the method of selection? Yes No
Selection committee (titles) for this project: City staff recommendation plus Council approval. _
_
Top three consultants selected for this project in order: 1) Christopher B. Burke Engineering Ltd. _
2) Parsons _ 3) Stanley Consultants _
If less than 3 responses were received, IDOT ’s approval date: _
9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
Yes No
10. Were negotiations for this project performed in accordance with federal requirements? Yes No
11. Were acceptable costs for this project verified?
Yes No LPA will rely on IDOT review and approval of costs.
12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request
for reimbursement to IDOT for further review and approval? Yes No
13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring,
evaluation, closing-out a contract, record retention, responsibility, remedies to violations or breaches to a contract,
and resolution of disputes)? Yes No
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55-R-18
~4~
EXHIBIT 2
Professional Services Agreement for the Howard street Corridor
Improvement Project Phase II Engineering Between the City of
Evanston and Christopher B. Burke Engineering, Ltd.
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Consultant shall commence the Services on ____________ or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
II.COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III.PAYMENTS
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Howard Street Corridor Improvement Project
Dodge Avenue/ California Avenue to Custer Avenue/ Damen Avenue
Phase II Engineering
RFQ Number: 16-75
THIS AGREEMENT (hereinafter referred to as the "Agreement") entered into this
___ day of _________, 20___, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston, Illinois 60201 (hereinafter
referred to as the "City"), and Christopher B. Burke Engineering, Ltd. with offices located at
9575 W. HIggins Road, Suite 600, Rosemont, Illinois 60018, (hereinafter referred to as the
"Consultant"). Compensation for all basic Services ("the Services") provided by the
Consultant pursuant to the terms of this Agreement shall not exceed $600,000.
I. COMMENCEMENT DATE
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City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Qualifications No. # 16-75
(Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may
include, if any, other documented discussions and agreements regarding scope of
work and cost (Exhibit D).
V.GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of
other tenants and occupants in the City which may be affected by the work relative to
this Agreement. Consultant shall take all necessary precautions to assure the safety
of its employees who are engaged in the performance of the Services, all equipment
and supplies used in connection therewith, and all property of City or other parties
that may be affected in connection therewith. If requested by City, Consultant shall
promptly replace any employee or agent performing the Services if, in the opinion of
the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its sub consultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
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The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non-appropriation or insufficient appropriation by
the City Council, the City’s obligations hereunder shall cease a nd there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
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spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
D.Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant’s own general reference.
G.Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
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documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
interest at the highest rate permitted by applicable law, and shall reimburse all of
City’s expenses for and in connection with the audit respecting such invoice.
I.Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subConsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
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therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant’s
performance or failure to perform the Services hereunder: (1) worker’s compensation
in statutory limits and employer’s liability insurance in the amount of at least
$500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the “Other Insurance” clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney’s fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
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use the same in any manner whatsoever without first obtaining City’s written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s express
prior written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant’s officers, employees, subcontractors, or agents. Consu ltant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O.Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
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mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q.Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys’ fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
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V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A.That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B.That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A.The illegality of sexual harassment;
B.The definition of sexual harassment under State law;
C.A description of sexual harassment utilizing examples;
D.The Consultant’s internal complaint process including penalties;
E.Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F.Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
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A.Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B.Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C.If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D.Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E.In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F.Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G.If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H.Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
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Agreemen t shall control over the Exhibits. In no event shall any proposal or con tract form submitted by Consultant be part of th is Agreement unless ag reed to in a wr i ting signed by bo th parties and attached and referred to herein as an Addend um, and in such event, only the portions of such proposal or contract form consis tent with this Agreement and Exhibits here to shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above writ ten.
CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By: __________ _
Its: City Mana ger
Da te: _________ _
CONSULTANT
FEIN Number: ________________
Date: ________________________
36-3468939
August 6, 2018
By: _________________________
Its: _________________________President
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CITY OF EVANSTON HOWARD STREET CORRIDOR IMPROVEMENT PROJECT CBBEL 1 SCOPE OF SERVICES PHASE II SCOPE OF SERVICES
The scope of work anticipated to be performed during this project includes the following tasks.
TASK 1 – PHASE II KICK-OFF MEETING
CBBEL will attend a Phase II Kick-Off meeting with IDOT and the City of Evanston. The purpose of the meeting will be
to review Phase I and the goals and objectives of the project. The scope and schedule will also be reviewed and refined.
CBBEL will prepare and distribute meeting minutes.
CBEEL will attend a Phase II Kick-Off meeting with CDOT and the City of Evanston. The purpose of the meeting will be to
review IDOT’s feedback. The scope and schedule will be finalized and CBBEL will prepare and distribute meeting minutes.
TASK 2 – TOPOGRAPHIC SURVEY
CBBEL last performed a full topographic survey of the original project limits from Dodge/California to Custer/Damen in
2017. We will perform supplemental surveys as needed to locate and record the changed topo features for use in Phase
II design along with additional survey to the extension limits of 1,300 feet west of Dodge/California and 300 feet east of
Custer/Damen.
The CBBEL team will collect all available information from the City and other sources necessary for the extension limits to
the original project. The information will include:
• Storm and Sanitary Sewer Atlases
• Water System Atlases
• Private Utility Atlases (ComEd, NICOR, AT&T)
• Traffic Signal Plans for Corridor
• Transit Routes Along the Corridor
• The Accident History for the Previous Five Years for the Corridor
• Prior Studies and Improvement Plans
• Recent and Pending Adjacent Development Information
CBBEL will perform a topographic survey of the extended project limits for the Howard Street project. The project limits
are as follows:
• Howard Street from 1,300’ west of Dodge/California to to Dodge/California and Custer/Damen to 300’ east of
Custer/Damen; for a total distance of approximately 1,600’.
CBBEL understands that the survey limits are approximate and may change based on the final project limits; the approximate
total length is 1,600’.
The topographic survey will include the following scope items:
1. Twenty-five (25) foot grid spot elevations, spot elevations at all critical points (edge of pavement, face of curb,
back of curb, etc.) and one foot contours of the entire site. All spot elevations shall be shown to 0.01 part of a foot.
2. Grades and lines of streets, alleys, pavements, curbs, adjoining property and structures and adjacent drainage. At
a minimum, all adjacent streets and/or alleys shall be surveyed to their centerlines.
3. Locations, dimensions and necessary planimetric data to accurately delineate existing site improvements including
furnishings and site features.
4. Locations and delineation of right-of-way lines and adjacent property lines.
5. Trees and shrub massings including notation of tree caliper and spot elevation at base of trunk.
6. Location of all existing utility services and lines, both public and private, above and below grade, including invert
elevations, rim elevations, pipe size and pipe orientation. Surveyor shall obtain this information through the Joint
Utility Locating Information for Excavators (J.U.L.I.E.) service or by contacting utility providers and other affected
agencies directly.
7. All information on the Plat of Topography shall be referenced horizontally and vertically to a minimum of six (6)
permanent site benchmarks.
8. All data shall be horizontally referenced to State Plane Illinois East NAD 1983 and vertically referenced to the City
of Evanston’s datum.
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CITY OF EVANSTON HOWARD STREET CORRIDOR IMPROVEMENT PROJECT CBBEL 2 SCOPE OF SERVICES9. Survey shall be prepared in electronic format, be suitable for digital modeling and be prepared in units of decimal
/ feet.
10. Utility data shall also be provided to the City in .shp file format for incorporation into the City’s GIS database.
11. The survey shall be signed and sealed by a land surveyor licensed in the State of Illinois.
12. The atlas information received through the J.U.L.I.E. process will be drafted into the base sheets developed from
the information gathered from the survey.
TASK 3 – GEOTECHNICAL SERVICES
GSG Consultants, Inc., will perform a Clean Construction and Demolition Debris (CCDD) Certification in accordance with
Illinois Public Act 96-1419 and will be responsible for conducting additional soils borings and testing as well as preparing
the necessary soils report for the extended limits to the project. It is anticipated that approximately 3 soils borings will be
obtained and tested.
TASK 4 – UTILITY COORDINATION
CBBEL continues to coordinate with all known utility companies within the project area and has previously obtained atlases,
drafted their facilities into our existing condition plans and coordinated our drawings with the utility companies for verification.
Under this task, CBBEL will complete the identification of utility conflicts and will coordinate with the utility companies until
the conflicts are settled by redesign for avoidance, or the utility companies have designed their relocation work.
TASK 5 – IEPA PERMITTING
CBBEL will complete the permit application to IEPA for the proposed water main replacement.
TASK 6 – STORMWATER POLLUTION PREVENTION PLAN (SWPPP)
CBBEL will prepare a SWPPP for the project in accordance with Park IV of the General NPDES Permit No. ILR10. While
preparing the 75% Plans, CBBEL design and environmental staff will coordinate to determine the minimum required and
most suitable soil erosion and sediment control (SESC) Best Management Practices (BMPs) for this project. The SWPPP
will identify all temporary and permanent BMPs an dwill include certification statements for signatures by the contractor,
subcontractor, and the City.
TASK 7.1 – PRELIMINARY PLAN AND COST ESTIMATE (60% SUBMITTAL)
On the basis of the approved Phase I Project Report, CBBEL will prepare preliminary plans and cost estimate. The plans will
include the following sheets:
Sheet Title Estimated # of Sheets Estimated Hours
Cover Sheet 1 (12 hr./sheet)
General Notes 2 (16 hr./sheet)
Summary of Quantities 2 (40 hr./sheet)
Alignment, Ties, Benchmark 1 (16 hr./sheet)
Typical Sheets 3 (24 hr./sheet)
Maintenance of Traffic General Notes 2 (16 hr./sheet)
and Typical Sections
MOT Stage 1 (1” = 40’) 2 (16 hr./sheet)
MOT Stage 2 (1” = 40’) 2 (16 hr./sheet)
MOT Details 2 (16 hr./sheet)
Existing Conditions (1” = 20’) 8 (8 hr./sheet)
Removal Plans (1” = 20’) 16 (16 hr./sheet)
Proposed Plans (1” = 20’) 16 (40 hr./sheet)
Erosion Control Plans (1” = 40’) 2 (12 hr./sheet)
Pavement Marking Plans (1” = 20’) 8 (16 hr./sheet)
Signage Plans (1” = 20’) 8 (16 hr./sheet)
Construction Details 10 (16 hr./sheet)
Standard Details 10 (8 hr./sheet)
TOTAL 107 1820
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CITY OF EVANSTON HOWARD STREET CORRIDOR IMPROVEMENT PROJECT CBBEL 3 SCOPE OF SERVICESTASK 7.2 – TRAFFIC SIGNAL DESIGN
CBBEL will develop traffic signal plans for the traffic signal reconstruction at Dodge/California and Custer/Damen and the
traffic signal modification at Asbury/Western and Ridge. This will include temporary signals at Dodge/California and Custer/
Damen and a proposed interconnect system.
Sheet Title Estimated # of Sheets Estimated Hours
Traffic Signal Plans/Details 12 (40 hr./sheet)
TOTAL 107 480
TASK 7.3 – LIGHTING DESIGN
On the basis of the approved Phase I Project Report, CBBEL will prepare preliminary plans and cost estimate for the lighting
project limits. The plans will include the following sheets:
Sheet Title Estimated # of Sheets Estimated Hours
Existing Lighting Conditions (1” = 20’) 8 (24 hr./sheet)
Proposed Lighting Plans (1” = 20’) 8 (40 hr./sheet)
Lighting Details 6 (24 hr./sheet)
TOTAL 22 656
TASK 7.4 – WATER MAIN DESIGN
Based on the approved Phase I Project Report, CBBEL will prepare preliminary plans and cost estimate for the water main
design from Asbury/Western to Ridge within the City of Evanston limits. CDOT portion is not included. The plans will include
the following sheets:
Sheet Title Estimated # of Sheets Estimated Hours
Existing Water Main Removal (1” = 20’) 3 (16 hr./sheet)
Proposed Water Main Plans (1” = 20’) 3 (40 hr./sheet)
Water Main Details 2 (16 hr./sheet)
TOTAL 8 200
TASK 7.5 – STREETSCAPE DESIGN
Altamanu will perform the streetscape design for the project limits. They are estimating 18 plan sheets and 4 detail sheets.
TASK 8 – PRE-FINAL CONTRACT DOCUMENTS AND COST ESTIMATE (75% SUBMITTAL)
Upon meeting with the City staff to review the City comments on the preliminary submittal, CBBEL will revise and submit the
pre-final contract documents and cost estimate to the City and IDOT for review and comment.
CBBEL will use IDOT standard pay items where applicable. Otherwise, project-specific special provisions will be written as
needed. Plans, special provisions, and the estimate of cost will be submitted to the City and IDOT for review.
TASK 9 – FINAL CONTRACT DOCUMENTS AND COST ESTIMATE (90% SUBMITTAL)
Upon meeting with the City staff to review the City and IDOT comments on the pre-final submittal, CBBEL will revise and
finalize the contract documents and cost estimate. During this task the exact letting date (depending on funding availability
and other issues) will be determined and an estimated construction schedule will be provided. The plans will be submitted
to the City and IDOT for review and final comment.
TASK 10 – BIDDING DOCUMENTS AND FINAL COST ESTIMATE (100% SUBMITTAL)
CBBEL will make the final revisions to the final submittal based on City and IDOT final review comments. The requested
number of copies of plans and specifications will be submitted to IDOT and the City. A final estimate of cost and estimate of
required working days will also be submitted. In addition to printed copies, we will provide electronic versions of the plans,
specifications and estimates to IDOT for bid advertisement.
TASK 11 – CITY OF EVANSTON, CITY OF CHICAGO AND IDOT COORDINATION
CBBEL will attend coordination meetings with City of Evanston, CDOT and IDOT staff throughout the design. We have budgeted
five (5) meetings with the City of Evanston, three (3) meetings with the City of Chicago and three (3) meetings with IDOT.
TASK 12 – ADMINISTRATION AND QA/QC
CBBEL will prepare monthly status reports with our invoices to the City. CBBEL will perform internal QA/QC reviews of the
plans, specifications, and cost estimates prior to each milestone submittal.
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DF-824-039
REV 12/04
PAYROLL RATES
FIRM NAME Christopher B. Burke Engineering, LtDATE 02/23/18
PRIME/SUPPLEMENT
ESCALATION FACTOR 0.00%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Engineer VI $69.50 $69.50
Engineer V $64.09 $64.09
Engineer IV $52.10 $52.10
Engineer III $45.95 $45.95
Engineer I/II $32.44 $32.44
Survey V $70.00 $70.00
Survey IV $63.50 $63.50
Survey III $58.00 $58.00
Survey II $42.00 $42.00
Survey I $33.50 $33.50
Engineering Technician V $63.00 $63.00
Engineering Technician IV $46.75 $46.75
Engineering Technician III $48.25 $48.25
Engineering Technician I/II $34.63 $34.63
CAD Manager $60.17 $60.17
Asst. CAD Manager $51.33 $51.33
CAD II $44.50 $44.50
CAD I $33.25 $33.25
Landscape Architect $54.00 $54.00
GSI Specialist III $47.60 $47.60
GSI Specialist I/II $30.25 $30.25
Env Res Specialist V $66.25 $66.25
Env Res Specialist IV $51.44 $51.44
Env Res Specialist III $40.18 $40.18
Env Res Specialist I/II $31.13 $31.13
Env Res Teechnician $38.50 $38.50
Engineering Intern $15.75 $15.75
Administrative $34.98 $34.98
PREPARED BY THE AGREEMENTS UNITPrinted 2/23/2018 10:17 AM
244 of 513
DF-824-039REV 12/04PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEChristopher B. Burke Engineering, Ltd.DATE 02/23/18PRIME/SUPPLEMENT0.00PTB NO. CONTRACT TERM9MONTHSOVERHEAD RATE129.74%START DATE4/1/2018COMPLEXITY FACTOR0RAISE DATE1/1/2018% OF RAISE3.00%ESCALATION PER YEAR4/1/2018-12/31/2018 9 9 = 100.00% = 1.0000The total escalation for this project would be:0.00%Bureau of Design and EnvironmentPrinted 2/23/2018 10:18 AM245 of 513
DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMChristopher B. Burke Engineering, Ltd.DATE02/22/18Local AgencyCity of EvanstonOVERHEAD RATE129.74%Section Roadway/Lighting/StreetscapeCOMPLEXITY FACTOR0ProjectHoward Street Corridor Improvement ProjectJob No:Cost Plus Fixed Fee 2 14.50% [DL+R(DL) +1.4(DL)+IHDC]DBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEECosts OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)Phase II Kick-Off Meeting16 745.92 967.7670.40269.794.43 2,058.29 0.34%Topographic Survey92 4,796.80 6,223.37130.801,688.250.00 12,839.22 2.14%Geotechnical Services16 833.60 1,081.510.00290.090.00 11,500.00 13,705.21 2.28%Utility Coordination100 4,209.60 5,461.545.001,465.674.60 11,146.40 1.86%IEPA Permitting84 3,659.60 4,747.975.001,274.274.60 9,691.43 1.62%Stormwater Pllution Prevention Plan (SWPPP)84 3,266.40 4,237.835.001,137.434.60 8,651.26 1.44%Preliminary Plan and Cost Estimate (60% Submittal)2120 84,528.80 109,667.6777.4029,427.25146.00 74,068.27 297,915.38 49.65%Pre-Final Contract Documents and Cost Estimate (75% Submittal)525 22,070.70 28,634.5377.407,691.83206.50 18,517.07 77,198.02 12.87%Final Contract Documents and Cost Estimate (90% Submittal)605 25,104.30 32,570.3277.408,747.52267.00 18,517.07 85,283.61 14.21%Bidding Documents and Final Cost Estimate (100% Submittal)215 9,119.50 11,831.6477.403,184.81267.00 12,344.71 36,825.06 6.14%City of Evanston, City of Chicago and IDOT Coordination126 6,442.10 8,357.985.002,242.580.00 17,047.66 2.84%Administration and QA/QC201 10,445.58 13,552.105.003,635.790.00 27,638.46 4.61% Subconsultant DL 0.00TOTALS4184 175,222.90 227,334.19 535.80 61,055.26 904.73 134,947.12 0.00600,000.00100.00%COST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 2/22/2018 1:41 PM246 of 513
DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMChristopher B. Burke Engineering, Ltd.Local Agency City of EvanstonSection Roadway/Lighting/StreetscapeDATE02/23/18ProjectHoward Street Corridor Improvement ProjectJob No:0SHEET1OF3PAYROLL AVGTOTAL PROJECT RATESPhase II Kick-Off Meeting Topographic Survey Geotechnical Services Utility Coordination IEPA PermittingHOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION RATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgEngineer VI69.502225.31% 3.69425.00% 17.38 44.76% 3.31Engineer V64.09400.96% 0.61 Engineer IV52.10100323.97% 12.49425.00% 13.0388.70% 4.5316100.00% 52.102020.00% 10.424047.62% 24.81Engineer III45.950 Engineer I/II32.44217852.06% 16.89850.00% 16.22 4040.00% 12.984047.62% 15.45Survey V70.0040.10% 0.07 44.35% 3.04 Survey IV63.500 Survey III58.00400.96% 0.55 4043.48% 25.22 Survey II42.000 Survey I33.500 Engineering Technician V63.000 Engineering Technician 46.7548611.62% 5.43 4040.00% 18.70 Engineering Technician 48.250 Engineering Technician 34.630 CAD Manager60.170 Asst. CAD Manager 51.330 CAD II44.501704.06% 1.81 4043.48% 19.35 CAD I33.250 Landscape Architect 54.000 GSI Specialist III 47.600 GSI Specialist I/II 30.250 Env Res Specialist V 66.250 Env Res Specialist IV 51.440 Env Res Specialist III 40.180 Env Res Specialist I/II 31.130 Env Res Teechnician 38.500 Engineering Intern 15.750 Administrative34.98410.98% 0.34 TOTALS4184100% $41.88 16 100.00% $46.62 92 100% $52.14 16 100% $52.10 100 100% $42.10 84 100% $43.57PREPARED BY THE AGREEMENTS UNITPrinted 2/23/2018 10:18 AM247 of 513
DF-824-039REV 12/04'AVERAGE HOURLY PROJECT RATESFIRMChristopher B. Burke Engineering, Ltd.Local AgencyCity of EvanstonDATE02/23/18Section Roadway/Lighting/StreetscapeProjectHoward Street Corridor Improvement ProjectJob No:0SHEET2 OF 3PAYROLLAVGStormwater Pllution PreventioPreliminary Plan and Cost EstPre-Final Contract DocumentsFinal Contract Documents andBidding Documents and Final City of Evanston, City of ChicaHOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgEngineer VI69.5044.76% 3.31602.83% 1.97407.62% 5.30203.31% 2.30104.65% 3.234031.75% 22.06Engineer V64.09 Engineer IV52.102023.81% 12.4045021.23% 11.0612523.81% 12.4018530.58% 15.935525.58% 13.334031.75% 16.54Engineer III45.95 Engineer I/II32.446071.43% 23.17127059.91% 19.4328053.33% 17.3032052.89% 17.1610046.51% 15.094031.75% 10.30Survey V70.00 Survey IV63.50 Survey III58.00 Survey II42.00 Survey I33.50 Engineering Technic 63.00 Engineering Technic 46.75 26012.26% 5.736011.43% 5.34609.92% 4.644018.60% 8.7064.76% 2.23Engineering Technic 48.25 Engineering Technic 34.63 CAD Manager 60.17 Asst. CAD Manager 51.33 CAD II44.50 803.77% 1.68203.81% 1.70203.31% 1.47104.65% 2.07 CAD I33.25 Landscape Architect 54.00 GSI Specialist III 47.60 GSI Specialist I/II 30.25 Env Res Specialist V66.25 Env Res Specialist IV51.44 Env Res Specialist II 40.18 Env Res Specialist I/31.13 Env Res Teechnician38.50 Engineering Intern 15.75 Administrative 34.98 TOTALS84 100% $38.89 2120 100% $39.87 525 100% $42.04 605 100% $41.49 215 100% $42.42 126 100% $51.13PREPARED BY THE AGREEMENTS UNITPrinted 2/23/2018 10:19 AM248 of 513
DF-824-039REV 12/04'AVERAGE HOURLY PROJECT RATESFIRMChristopher B. Burke Engineering, Ltd.Local AgencyCity of EvanstonDATE02/23/18Section Roadway/Lighting/StreetscapeProjectHoward Street Corridor Improvement ProjectJob No:0SHEET3 OF 3PAYROLLAVGAdministration and QA/QC HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgEngineer VI69.504019.90% 13.83 Engineer V64.094019.90% 12.75 Engineer IV52.104019.90% 10.37 Engineer III45.95 Engineer I/II32.44209.95% 3.23 Survey V70.00 Survey IV63.50 Survey III58.00 Survey II42.00 Survey I33.50 Engineering Technic 63.00 Engineering Technic 46.75209.95% 4.65 Engineering Technic 48.25 Engineering Technic 34.63 CAD Manager 60.17 Asst. CAD Manager 51.33 CAD II44.50 CAD I33.25 Landscape Architect 54.00 GSI Specialist III 47.60 GSI Specialist I/II 30.25 Env Res Specialist V66.25 Env Res Specialist IV51.44 Env Res Specialist II 40.18 Env Res Specialist I/31.13 Env Res Teechnician38.50 Engineering Intern 15.75 Administrative 34.984120.40% 7.14 TOTALS201 100% $51.97 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 2/23/2018 10:19 AM249 of 513
Direct Cost EstimateTitle CommitmentsTraffic CountsMiles @ 0.545 CostPages @ 0.10 Cost Each @ $25 CostPages @ 0.09 CostPages @ 0.10 CostPages @ 0.15 CostPages @ 0.96 Cost Pages @ 20 Cost$0.00$0.00$0$0.00$0.00$0.00$0.00$0Phase II Kick-Off Meeting120 $65.4050 $5.00$040 $3.60 8 $0.80$0.00$0.00$0Topographic Survey240 $130.80$0.00$0$0.00$0.00$0.00$0.00$0Geotechnical Services$0.00$0.00$0$0.00$0.00$0.00$0.00$0Utility Coordination$0.0050 $5.00$040 $3.60 10 $1.00$0.00$0.00$0IEPA Permitting$0.0050 $5.00$040 $3.60 10 $1.00$0.00$0.00$0Stormwater Pllution Prevention Plan (SWPPP)$0.0050 $5.00$040 $3.60 10 $1.00$0.00$0.00$0Preliminary Plan and Cost Estimate (60% Submittal)120 $65.40120 $12.00 1 $25100 $9.00 10 $1.00 100 $15.00 100 $96.00$0Pre-Final Contract Documents and Cost Estimate (75% Submittal)120 $65.40120 $12.00 1 $25150 $13.50 15 $1.50 150 $22.50 150 $144.00$0Final Contract Documents and Cost Estimate (90% Submittal)120 $65.40120 $12.00 1 $25200 $18.00 20 $2.00 200 $30.00 200 $192.00$0Bidding Documents and Final Cost Estimate (100% Submittal)120 $65.40120 $12.00 1 $25200 $18.00 20 $2.00 200 $30.00 200 $192.00$0City of Evanston, City of Chicago and IDOT Coordination$0.00$50.00 $5.00$0$0.00$0.00$0.00$0.00$0Administration and QA/QC$0.0050 $5.00$0$0.00$0.00$0.00$0.00$0$0.00$0.00$0$0.00$0.00$0.00$0.00$0$0.00$0.00$0$0.00$0.00$0.00$0.00$0$0.00$0.00$0$0.00$0.00$0.00$0.00$0$0.00$0.00$0$0.00$0.00$0.00$0.00$0 $0.00$0.00$0$0.00$0.00$0.00$0.00$0TOTALS:840 $457.80 $0.00 780 $78.00 4 $100.00 0 810 $72.90 103 $10.30 650 $97.50 650 $624.00 0 $0.0024 x 36 Bond24 x 36 ColorTaskIn-HouseOutsideMileage Local printingMessenger/Fed Ex81/2 x 11 B/W Copies 81/2 x 11 Color Stock 11x17 B/W copies250 of 513
PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEAltamanu, Inc.DATE 02/14/182812/2018PRIME/SUPPhase II0.00PTB NO.Evanston Howard St Phase II CONTRACT TERM13MONTHSOVERHEAD RATE209.83%START DATE5/1/2018COMPLEXITY FACTOR0RAISE DATE12/31/2018% OF RAISE3.00%000ESCALATION PER YEAR5/1/2018-12/31/20181/1/2019-5/31/2019 85 1313 =61.54%39.62% = 1.0115The total escalation for this project would be:1.15%Printed 2/14/2018PREPARED BY THE CONSULTANTBureau of Design andEnvironment (Rev. 11/19/15)251 of 513
PAYROLL RATESFIRM NAMEAltamanu, Inc.DATE02/14/18PRIME/SUPPLEMENTPhase IIPSB NO.Evanston Howard St Phase IIESCALATION FACTOR1.15%CLASSIFICATIONCURRENT RATECALCULATED RATEPrincipal Landscape Architect$64.08$64.82Principal Urban Designer$59.52$60.21Sr. Landscape Architect I$31.88$32.25Landscape Designer I$26.22$26.52Arborist$29.89$30.23$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Printed 2/14/2018PREPARED BY THE CONSULTANTBureau of Design andEnvironment (Rev. 11/19/15)252 of 513
COST ESTIMATE OF CONSULTANT SERVICESCPFF Formula: FF = 10%[DL + R(DL) + OH(DL)]FIRMAltamanu, Inc.DATE 02/14/18PSBEvanston Howard St Phase II OVERHEAD RATE2.0983PRIME/SUPPLEMENTPhase IICOMPLEXITY FACTOR0M/WBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURSPAYROLL&DIRECT FIXED Direct BY M/WBE TOTAL GRANDBOXFRINGE BENF COSTS FEE Costs OTHERS TOTALTOTAL(A)(B)( C )(D) (E)(F)(G)(H)(B-G)MBETask 1: Site Visits ‐ Dodge to Custer50 1,534.14 3,219.09144.50475.3226.405,399.455,399.45 6.79%MBETask 2: Pre‐Final/60% Plans, Specs, Est. & 2 Mtgs. (submittal to CDOT/COE)220 7,017.57 14,724.96200.002,174.2539.6024,156.3924,156.39 30.39%MBETask 3: Pre‐Final/90% Plans, Specs, Est. & 4 Mtgs. (IDOT)240 7,548.02 15,838.01200.002,338.6039.6025,964.2325,964.23 32.66%MBETask 4: Final/100% Plans, Specs, Est. & 4 Mtgs (IDOT)198 6,275.10 13,167.04200.001,944.2139.6021,625.9521,625.95 27.20%MBETask 5: Design Assistance During Construction20 687.20 1,441.9511.50212.910.002,353.562,353.56 2.96% Subconsultant DL0.00 0.00 0.00%TOTALS728 23,062.02 48,391.05 756.00 7,145.31 145.20 0.00 79,499.5879,499.58100.00%MBE 100.00%DBEWBE 0.00%COST PLUS FIXED FEEPrinted 2/14/2018PREPARED BY THE CONSULTANTBureau of Design andEnvironment (Rev. 11/19/15)253 of 513
AVERAGE HOURLY PROJECT RATESFIRMAltamanu, Inc.PSBEvanston Howard St Phase II08.07.17DATE02/14/18PRIME/SUPPLEMENTPhase II10th Ward-South Chicago IdentifierSHEET1OF2PAYROLLAVGTOTAL PROJECT RATESHOURLY Hours% Wgtd Hours % 12/31/2018 Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION0Part. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPrincipal Landscape Architect 64.82527.14% 4.6324.00% 2.59167.27% 4.71166.67% 4.32168.08% 5.24210.00% 6.48Principal Urban Designer60.21121.65% 0.9924.00% 2.4141.82% 1.0941.67% 1.0021.01% 0.61 Sr. Landscape Architect I 32.2523231.87% 10.28612.00% 3.877634.55% 11.147631.67% 10.216030.30% 9.771470.00% 22.57Landscape Designer I26.5242458.24% 15.453264.00% 16.9712456.36% 14.9514460.00% 15.9112060.61% 16.07420.00% 5.30Arborist30.2381.10% 0.33816.00% 4.84 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS728100% $31.68 50 100.00% $30.68 220 100% $31.90 240 100% $31.45 198 100% $31.69 20 100% $34.36Task 1: Site Visits - Dodge to CusterTask 2: Pre-Final/60% Plans, Specs, Est. & 2 Mtgs. (submittal to CDOT/COE)Task 3: Pre-Final/90% Plans, Specs, Est. & 4 Mtgs. (IDOT)Task 4: Final/100% Plans, Specs, Est. & 4 Mtgs (IDOT)Task 5: Design Assistance During ConstructionPrinted 2/14/2018PREPARED BY THE CONSULTANTBureau of Design and Environment (Rev. 11/19/15)254 of 513
FIRM NAME : Altamanu, Inc
DIRECT COSTS:
Task 1: Site Visits - Dodge to Custer Units Unit Cost Cost in house outside
Black and White Copies 150 $0.23 $34.50 $34.50
Color Copies 50 $0.25 $12.50 $12.50
24 x 36 prints 8 $3.30 $26.40 $26.40
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
Mounting on Gator Board (24 x 36)0 $31.26 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)3 $32.50 $97.50 $97.50
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $170.90 $144.50 $26.40
0 $55.00
Task 2: Pre-Final/60% Plans, Specs, Est. & 2 Mtgs. (submittal to CDOT/COE) Units Unit Cost Cost in house outside
Black and White Copies 250 $0.23 $57.50 $57.50
Color Copies 50 $0.25 $12.50 $12.50
24 x 36 prints 12 $3.30 $39.60 $39.60
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
Mounting on Gator Board (24 x 36)0 $31.26 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)4 $32.50 $130.00 $130.00
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $239.60 $200.00 $39.60
Task 3: Pre-Final/90% Plans, Specs, Est. & 4 Mtgs. (IDOT)Units Unit Cost Cost in house outside
Black and White Copies 250 $0.23 $57.50 $57.50
Color Copies 50 $0.25 $12.50 $12.50
24 x 36 prints 12 $3.30 $39.60 $39.60
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
Mounting on Gator Board (24 x 36)0 $31.26 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)4 $32.50 $130.00 $130.00
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $239.60 $200.00 $39.60
Task 4: Final/100% Plans, Specs, Est. & 4 Mtgs (IDOT)Units Unit Cost Cost in house outside
Black and White Copies 250 $0.23 $57.50 $57.50
Color Copies 50 $0.25 $12.50 $12.50
24 x 36 prints 12 $3.30 $39.60 $39.60
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
Mounting on Gator Board (24 x 36)0 $31.26 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)4 $32.50 $130.00 $130.00
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $239.60 $200.00 $39.60
Task 5: Design Assistance During Construction Units Unit Cost Cost in house outside
Black and White Copies 50 $0.23 $11.50 $11.50
Color Copies 0 $0.25 $0.00 $0.00
24 x 36 prints 0 $3.30 $0.00 $0.00
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
12 x 18 print sets 0 $45.00 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)0 $32.50 $0.00 $0.00
Vehicle Rental 0 $55.00 $0.00 $0.00
spec books 0 $75.00 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $11.50 $11.50 $0.00
Printed 2/14/2018 PREPARED BY THE CONSULTANT Bureau of Design and
Environment (Rev. 11/19/15)255 of 513
0 Units Unit Cost Cost in house outside
Black and White Copies 0 $0.23 $0.00 $0.00
Color Copies 0 $0.25 $0.00 $0.00
24 x 36 prints 0 $3.30 $0.00 $0.00
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
12 x 18 sets 0 $45.00 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)1 $32.50 $32.50 $32.50
Vehicle Rental 0 $55.00 $0.00 $0.00
CD's and cases 0 $1.70 $0.00 $0.00
spec books 0 $75.00 $0.00 $0.00
Subtotal $32.50 $32.50 $0.00
0 Units Unit Cost Cost in house outside
Black and White Copies 0 $0.23 $0.00 $0.00
Color Copies 0 $0.25 $0.00 $0.00
24 x 36 prints 0 $3.30 $0.00 $0.00
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
12 x 18 print sets 0 $18.00 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)4 $32.50 $130.00 $130.00
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $130.00 $130.00 $0.00
0 Units Unit Cost Cost in house outside
Black and White Copies 0 $0.23 $0.00 $0.00
CD's and cases 0 $0.25 $0.00 $0.00
24 x 36 prints 0 $3.30 $0.00 $0.00
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
12 x 18 print sets 0 $18.00 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)1 $32.50 $32.50 $32.50
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $32.50 $32.50 $0.00
0 Units Unit Cost Cost in house outside
Black and White Copies 0 $0.23 $0.00 $0.00
Color Copies 0 $0.25 $0.00 $0.00
24 x 36 prints 0 $3.30 $0.00 $0.00
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
12 x 18 print sets 0 $18.00 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)0 $32.50 $0.00 $0.00
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $0.00 $0.00 $0.00
Units Unit Cost Cost in house outside
Black and White Copies 0 $0.23 $0.00 $0.00
CD's and cases 0 $5.00 $0.00 $0.00
24 x 36 prints 0 $3.30 $0.00 $0.00
24 x 36 prints (Color)0 $15.00 $0.00 $0.00
12 x 18 print sets 0 $18.00 $0.00 $0.00
Vehicle Owned or Leased (half day 32.50/full day $65)0 $32.50 $0.00 $0.00
Vehicle Rental 0 $55.00 $0.00 $0.00
Tolls 0 $1.70 $0.00 $0.00
Parking 0 $40.00 $0.00 $0.00
Subtotal $0.00 $0.00 $0.00
TOTAL $1,096.20 $951.00 $145.20
Printed 2/14/2018 PREPARED BY THE CONSULTANT Bureau of Design and
Environment (Rev. 11/19/15)256 of 513
Subconsultants
FIRM NAME Altamanu, Inc.DATE 02/14/18
PRIME/SUPPLEMENT Phase II
PSB NO.Evanston Howard St Phase II
NAME Direct Labor Total Contribution to Prime Consultant
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total 0.00 0.00
Printed 2/14/2018 PREPARED BY THE CONSULTANT Bureau of Design and
Environment (Rev. 11/19/15)257 of 513
#NAME?
FIXED RAISES
FIRM NAME GSG Consultants, Inc.DATE 02/08/18
PRIME/SUPPLEMENT Prime 0.00 PTB NO.Howard Street
CONTRACT TERM 6 MONTHS OVERHEAD RATE 126.50%
START DATE 3/1/2018 COMPLEXITY FACTOR 0
RAISE DATE 1/1/2019 % OF RAISE 3.00%
ESCALATION PER YEAR
3/1/2018 -8/31/2018
6
6
=100.00%
=1.0000
The total escalation for this project would be:0.00%
COST PLUS FIXED FEE
Page 1 of 9 PREPARED BY THE CONSULTANT BDE 3608 Template
(Rev. 01/12/17)
258 of 513
PAYROLL RATES
FIRM NAME GSG Consultants, Inc.DATE 02/08/18
PRIME/SUPPLEMENT Prime
PSB NO.Howard Street
ESCALATION FACTOR 0.00%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Principal $144.10 $144.10
Senior Project Manager $70.30 $70.30
Project Manager $55.23 $55.23
Senior Engineer II $55.50 $55.50
Senior Engineer I $44.16 $44.16
Project Engineer II $42.75 $42.75
Project Engineer I $38.33 $38.33
Staff Engineer II $32.00 $32.00
Staff Engineer I $27.07 $27.07
Senior Inspector $42.00 $42.00
Inspector II $38.00 $38.00
Inspector I $33.00 $33.00
Senior Environmental Scientiest $42.56 $42.56
Environmental Scientiest II $33.43 $33.43
Environmental Scientiest I $24.63 $24.63
Project Administrator $28.00 $28.00
Adminstrative $28.25 $28.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
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Subconsultants
FIRM NAME GSG Consultants, Inc.DATE 02/08/18
PRIME/SUPPLEMENT Prime
PSB NO.Howard Street
NAME Direct Labor Total Contribution to Prime Consultant
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total 0.00 0.00
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COST ESTIMATE OF CONSULTANT SERVICES
FIRM GSG Consultants, Inc.DATE 02/08/18
PSB Howard Street OVERHEAD RATE 1.265
PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0
FF=0.145(DL + RDL + 1.4DL + IHDC)
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
Pavement Cores 24 792.00 1,001.88 2,074.00 293.04 4,160.92 36.18%
CCDD Assessment 38 1,082.00 1,368.73 2,288.00 400.34 2,200.00 7,339.08 63.82%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 62 1,874.00 2,370.61 4,362.00 693.38 2,200.00 0.00 0.00 11,500.00 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
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261 of 513
AVERAGE HOURLY PROJECT RATES
FIRM GSG Consultants, Inc.
PSB Howard Street DATE 02/08/18
PRIME/SUPPLEMENT Prime
SHEET 1 OF 5
PAYROLL AVG TOTAL PROJECT RATES Pavement Cores CCDD Assessment
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 144.10 10 7.94%11.44
Senior Project Manager 70.30 26 20.63%14.51 2 5.26%3.70
Project Manager 55.23 0
Senior Engineer II 55.50 30 23.81%13.21
Senior Engineer I 44.16 0
Project Engineer II 42.75 0
Project Engineer I 38.33 0
Staff Engineer II 32.00 0
Staff Engineer I 27.07 8 6.35%1.72 8 21.05%5.70
Senior Inspector 42.00 0
Inspector II 38.00 0
Inspector I 33.00 24 19.05%6.29 24 100.00%33.00
Senior Environmental Scientiest42.56 0
Environmental Scientiest II33.43 4 3.17%1.06 4 10.53%3.52
Environmental Scientiest I24.63 24 19.05%4.69 24 63.16%15.56
Project Administrator 28.00 0
Adminstrative 28.25 0
0
0
0
0
0
0
0
0
0
0
TOTALS 126 100%$52.91 24 100.00%$33.00 38 100%$28.47 0 0%$0.00 0 0%$0.00 0 0%$0.00
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'
AVERAGE HOURLY PROJECT RATES
FIRM GSG Consultants, Inc.
PSB Howard Street DATE 02/08/18
PRIME/SUPPLEMENT Prime
SHEET 2 OF 5
PAYROLL AVG
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 144.10 10 15.63%22.52
Senior Project Manager70.30 24 37.50%26.36
Project Manager 55.23
Senior Engineer II 55.50 30 46.88%26.02
Senior Engineer I 44.16
Project Engineer II 42.75
Project Engineer I 38.33
Staff Engineer II 32.00
Staff Engineer I 27.07
Senior Inspector 42.00
Inspector II 38.00
Inspector I 33.00
Senior Environmental Scientiest42.56
Environmental Scientiest II33.43
Environmental Scientiest I24.63
Project Administrator 28.00
Adminstrative 28.25
TOTALS 64 100%$74.89 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00
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'
AVERAGE HOURLY PROJECT RATES
FIRM GSG Consultants, Inc.
PSB Howard Street DATE 02/08/18
PRIME/SUPPLEMENT Prime
SHEET 3 OF 5
PAYROLL AVG
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 144.10
Senior Project Manager70.30
Project Manager 55.23
Senior Engineer II 55.50
Senior Engineer I 44.16
Project Engineer II 42.75
Project Engineer I 38.33
Staff Engineer II 32.00
Staff Engineer I 27.07
Senior Inspector 42.00
Inspector II 38.00
Inspector I 33.00
Senior Environmental Scientiest42.56
Environmental Scientiest II33.43
Environmental Scientiest I24.63
Project Administrator 28.00
Adminstrative 28.25
TOTALS 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00
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'
AVERAGE HOURLY PROJECT RATES
FIRM GSG Consultants, Inc.
PSB Howard Street DATE 02/08/18
PRIME/SUPPLEMENT Prime
SHEET 4 OF 5
PAYROLL AVG
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 144.10
Senior Project Manager70.30
Project Manager 55.23
Senior Engineer II 55.50
Senior Engineer I 44.16
Project Engineer II 42.75
Project Engineer I 38.33
Staff Engineer II 32.00
Staff Engineer I 27.07
Senior Inspector 42.00
Inspector II 38.00
Inspector I 33.00
Senior Environmental Scientiest42.56
Environmental Scientiest II33.43
Environmental Scientiest I24.63
Project Administrator 28.00
Adminstrative 28.25
TOTALS 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00
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'
AVERAGE HOURLY PROJECT RATES
FIRM GSG Consultants, Inc.
PSB Howard Street DATE 02/08/18
PRIME/SUPPLEMENT Prime
SHEET 5 OF 5
PAYROLL AVG
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal 144.10
Senior Project Manager70.30
Project Manager 55.23
Senior Engineer II 55.50
Senior Engineer I 44.16
Project Engineer II 42.75
Project Engineer I 38.33
Staff Engineer II 32.00
Staff Engineer I 27.07
Senior Inspector 42.00
Inspector II 38.00
Inspector I 33.00
Senior Environmental Scientiest42.56
Environmental Scientiest II33.43
Environmental Scientiest I24.63
Project Administrator 28.00
Adminstrative 28.25
TOTALS 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00 0 0%$0.00
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COMPANY NAME:
PTB NUMBER:
TODAY'S DATE:
ITEM ALLOWABLE UTILIZE
W.O. ONLY
QUANTITY
J.S. ONLY
CONTRACT
RATE TOTAL
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)Up to state rate maximum $0.00 $0.00
Lodging (per GOVERNOR’S TRAVEL CONTROL
BOARD)Actual cost (Up to state rate maximum)$0.00 $0.00
Air Fare Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval $0.00 $0.00
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)Up to state rate maximum $0.00 $0.00
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 2 $65.00 $130.00
Vehicle Rental Actual cost (Up to $55/day)$0.00 $0.00
Tolls Actual cost $0.00 $0.00
Parking Actual cost $0.00 $0.00
Overtime Premium portion (Submit supporting documentation)$0.00 $0.00
Shift Differential Actual cost (Based on firm's policy)$0.00 $0.00
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation)$0.00 $0.00
Copies of Deliverables/Mylars (In-house)Actual cost (Submit supporting documentation)$0.00 $0.00
Copies of Deliverables/Mylars (Outside)Actual cost (Submit supporting documentation)$0.00 $0.00
Project Specific Insurance Actual cost $0.00 $0.00
Monuments (Permanent)Actual cost $0.00 $0.00
Photo Processing Actual cost $0.00 $0.00
2-Way Radio (Survey or Phase III Only)Actual cost $0.00 $0.00
Telephone Usage (Traffic System Monitoring Only)Actual cost $0.00 $0.00
CADD Actual cost (Max $15/hour)$0.00 $0.00
Web Site Actual cost (Submit supporting documentation)$0.00 $0.00
Advertisements Actual cost (Submit supporting documentation)$0.00 $0.00
Public Meeting Facility Rental Actual cost (Submit supporting documentation)$0.00 $0.00
Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation)$0.00 $0.00
Recording Fees Actual cost $0.00 $0.00
Transcriptions (specific to project)Actual cost $0.00 $0.00
Courthouse Fees Actual cost $0.00 $0.00
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Testing of Soil Samples*Actual cost $0.00 $0.00
Lab Services*Actual cost (Provide breakdown of each cost)1 $2,200.00 $2,200.00
Equipment and/or Specialized Equipment Rental*Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Drilling Services 1 $2,288.00 $2,288.00
Railroad Insurance Actual Cost $2,500.00 $0.00
Railroad Flaggers Actual Cost $1,000.00 $0.00
Railroad Right-of-Entry Actual cost $2,750.00 $0.00
Pavement Cores and Restoration Actual Cost 4 $486.00 $1,944.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL DIRECT COST $6,562.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
Direct Costs Check Sheet
GSG Consultants, Inc.
City of Evanston - Howard Street
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267 of 513
COST ESTIMATE OF CONSULTANT SERVICES
FIRM Sam Schwartz Consulting DATE 02/08/18
PTB OVERHEAD RATE 1.359
PRIME/SUPPLEMENT COMPLEXITY FACTOR 0
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
ADA Ramp Design 210 9,249.00 12,569.38 3,422.13 25,240.51 57.43%
Signage and Striping Plan 132 4,342.90 5,902.00 1,606.87 11,851.78 26.97%
Project Management & Coord 16 925.19 1,257.34 342.32 2,524.85 5.75%
Agency Coordination 40 1,586.81 2,156.48 587.12 4,330.41 9.85%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 398 16,103.90 21,885.20 0.00 5,958.44 0.00 0.00 0.00 43,947.54 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
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n CBBEL Employee n Subconsultant
PHASE II ORGANIZATIONAL CHART
HOWARD STREET CORRIDOR IMPROVEMENT PROJECT
PROJECT MANAGER
Michael Kerr, PE
GEOMETRY / WATER MAIN
Martin Michalowicz, PE
Jeffrey House
PROJECT ENGINEER
Martin Michalowicz, PE
TRAFFIC SIGNALS
G. Michael Ziegler, PE, PTOE
Bobby Gunnells, EI
Liz Jensen, PE
LIGHTING
Gerald Hennelly
Douglas Kerr
GEOTECHNICAL
GSG CONSULTANTS
Dawn Edgell
SURVEY
John Murphy, PE, PLS
URBAN PLANNING/ LANDSCAPE
ALTAMANU
Josephine Bellalta
Jane Chen
ADA INTERSECTION DESIGN
Jeffrey House
SAM SCHWARTZ
Stacey Meekins
NON-MOTORIZED TRANSIT/PEDS/BIKES
SAM SCHWARTZ
Stacey Meekins
269 of 513
Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 | Rosemont, IL 60018 | P: 847.823.0500 | F: 847.823.0520 | cbbel.com
YEARS EXPERIENCE: 32
YEARS WITH CBBEL: 24
EDUCATION
Bachelor of Science, 1985
Mining Engineering
Southern Illinois University
PROFESSIONAL REGISTRATION
Professional Engineer, IL,
062.046642, 1991
CERTIFICATIONS
Kane County
Engineer Review Specialist
Mr. Kerr is a Professional Engineer responsible for the majority of CBBEL’s Rosemont operations
and Peoria office. He oversees the Civil Design, Construction, Drainage, Environmental, Municipal,
Phase I, Structural, and Survey Departments. The groups have significantly grown in size under his
direction, as has the complexity of the projects they successfully complete.
His experience includes managing Phase I, Phase II, and Municipal projects. He is very familiar with
various federal funding policies and procedures and has frequently coordinated projects for Local
Agencies through IDOT’s Bureau of Local Roads and Streets. Mike also serves as Village Engineer
for the municipality of Algonquin and Assistant Village Engineer for the municipality of Huntley.
STREETSCAPE
95th Street Streetscape, 19th/21st Wards, Chicago: Principal-in-Charge responsible
for supervising the preparation of concept plans, design plans, specifications and other
contract documents for roadway and streetscape improvements to 1 1/4 miles of 95th
Street; from Western Ave to just east of Ashland Ave, and the first half-block of 22 side
streets. Improvements included replacement of curb and gutter, storm sewer, median curb
and nose improvements (creating pedestrian refuge islands), utility adjustments, street
milling/resurfacing, stamped colored crosswalks, concrete bus pads, sidewalk and driveway
replacement meeting the City’s strict ADA criteria, paver parkways, street lighting, and new
trees, planters and sod and community identifiers on light poles and vertical gateway elements.
Green initiatives included lighting, trees, recycling/re-use of materials, designing project around
recently improved spot segments of corridor. This project was bid as 3 separate construction
projects.
Lawrence Avenue Streetscape, 40th/46th/47th Wards, Chicago: Principal-in-Charge
responsible for supervising the preparation of concept plans, design plans, specifications and
other contract documents for roadway and streetscape improvements to two miles of Lawrence
Avenue; from the Chicago River to Clark St, and the first half-block of 30 side streets. To better
accommodate the multi-modal nature of Lawrence Ave, the project provided a designated bike
lane and narrowed the roadway (from 4 to 3 lanes) for additional pedestrian area. Improvements
included replacement of curb and gutter, storm sewer, traffic signal modifications, median
curb and nose improvements (creating pedestrian refuge islands), utility adjustments, street
milling/resurfacing, concrete bus pads, stamped colored crosswalks, sidewalk and driveway
replacement meeting the City’s strict ADA criteria, street lighting, and new trees, planters and
sod and community identifiers on light poles. Green initiatives included lighting, bioswales,
trees, permeable pavers, recycling/re-use of materials, and under-parkway stormwater storage/
infiltration system. This project was bid as 2 separate construction projects.
Devon Avenue Streetscape, Chicago: Principal-in-Charge responsible for supervising the
preparation of design plans, specifications and other contract documents for streetscape
improvement to Devon Ave and the adjacent side streets. Improvements included new sidewalk,
stamped/colored sidewalk corners and ramps, trees and other landscape items, driveway
reconstruction, pavement patching, milling & resurfacing of the roadways, new street lighting
and a Gateway Element Structure. Improvements were designed to meet the City’s stringent
ADA requirements.
Madison Street Streetscape, Oak Park: Principal-in-Charge. Project consisted of providing
conceptual level plans, traffic analysis and cost estimates to remake Madison Street into a
vibrant, safer, complete street. The 1.5 mile corridor from Harlem Ave to Ashland Ave spans
the entire Village and is one of the major east-west corridors. The leading design consists of
a road diet of the corridor, slightly widening the parkways, adding a new bike lane in each
direction in the western third of the corridor, and adding a “cycle track” (bike lane between the
parkway and the parking lane) in the middle third of the corridor. With shifting in the curbline
and removing the barrier medians, the roadway is reduced from the existing 4-lane section
with parking on both sides to a 3-lane section with bike lanes and parking on both sides. Tasks
included providing development of streetscape alternatives (roadway/bikeway engineering
design geometrics, ADA accessibility, sustainable design, traffic calming, construction staging/
feasibility), assessment of existing infrastructure, traffic analysis, cost estimates, and attendance
at meetings and public presentations.
MICHAEL KERR, PE
Executive Vice President, Head, Civil Engineering Department
270 of 513
Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 | Rosemont, IL 60018 | P: 847.823.0500 | F: 847.823.0520 | cbbel.com
Lawrence Avenue Streetscape, Harwood Heights: Principal-
in-Charge responsible for Phase I and Phase II Engineering, a
distance of approximately 2,000’. This project was partially funded
by ITEP and included widening to improve existing parking and
provide new parallel on-street parking spaces, a public parking
lot on the south side, drainage improvements, new CTA Bus
Stops, trees, planters, trash receptacles, bicycle racks, furnishings,
decorative street lighting, new sidewalks, intersection lighting,
and higher visibility crosswalks consisting of brick pavers.
Main Street Redevelopment, Bensenville: Project Manager
for the redevelopment of the downtown area. Streetscape
features were designed to blend with the roadway architecturally
and with the adjacent businesses. This project included
survey and design services for the development of a Phase I
Report. Accident and intersection analyses were conducted to
determine left turn channelization and parking configurations,
lane widths and pedestrian flow. Various streetscape features
such as pavers, decorative lighting, and benches were
incorporated into the design.
BIKE, PEDESTRIAN, AND TRANSIT
Sheridan Road/Chicago Avenue Bikeway, Evanston: Principal-
in-Charge and Environmental Lead for this Phase I CE Group
II project which received design approval November 2, 2015.
Project involves implementing a road diet on Sheridan Rd (from
Davis St to Ridge Ave) and constructing new bicycle facilities
through downtown Evanston and Northwestern University.
Various improvements serve to create safer conditions for all
modes of transportation including high visibility and shorter
crosswalks, pedestrian refuge islands, protected bike lanes, new
signal timing with dedicated traffic signals for bicycles, and transit
vehicles pull-off bays and loading platforms. Special attention
was given to minimize historic impacts, facilitate community
involvement, and preserve trees through the corridor. Project
lies in both a local and Federal Historic District. Both IHPA
and Evanston Historic Preservation Commission gave positive
recommendations. At the 14 public involvement meetings, input
was received from Evanston’s general public, local bicycle clubs,
downtown business owners, Northwestern University staff and
students, aldermen, City Council, and other City staff. Part of
Phase I included obtaining approval for bicycle signal face and
design variances including minimum horizontal curve radius and
minimum intersection sight distance. CBBEL is currently working
on Phase II.
Lake Cook Road Multi-Use Path, FPDCC: Principal-in-Charge.
The project consisted of the construction of a multi-use path
along Lake Cook Road from the East Service Drive of the
Chicago Botanic Garden to the Green Bay Trail, a distance of
approximately 0.80 miles. The multi-use path is 10’ wide and
includes retaining walls, boardwalks, signal modifications at the
intersection of Lake Cook Rd and Green Bay Rd, and at-grade
crossing of the UPRR. Minimizing impacts to natural resources
located in Botanic Garden’s McDonald Woods and FPDCC’s
Turnbull Woods was critical. Services included Phase I, Phase II &
Phase III, wetland permitting, and coordination with UPRR.
DuPage River Trail – Segment IV, Naperville: Project Manager
responsible for land acquisition, review, refinement and update
of Phase I study; field survey; trail pavement design; utility
coordination; development of environmental mitigation plans;
preparation of detailed construction plans for civil, structural and
landscaping improvements; preparation of project specifications
and bid documents; permit acquisition; and qc/qa. Project
consisted of a 12’ wide multi-use bituminous path with 2’ wide
shoulders on each side; a new 12’ wide bridge was constructed
to cross the trail over DuPage River and a box culvert was
constructed to cross the trail over Saw Mill Creek.
Infrastructure Initiative-Public Sidewalks, Northbrook:
Principal-in-Charge responsible for construction engineering
and observation of approximately 108,000 SF of new sidewalk
where sidewalk had not existed. Installed storm sewer and
drainage structures where necessary.
Barker Avenue Bike Path, Rolling Meadows: Principal-in-
Charge for the construction of a mile long bikeway from an
existing bike path connecting to Village of Arlington Heights
bike path. The bikeway is a combination of off-street bike
paths, on-street bike routes, included a crossing of Salt Creek
and is part of the City’s Bikeway Plan. Phase I services included
alternate route studies, development of horizontal and vertical
geometry in accordance with AASHTO Bicycle Guidelines, and
preparation and design approval for a Local PDR in accordance
with IDOT/FHWA standards. The path also required coordination
and an easement from Rolling Meadows High School. Phase
II services included preparation of plans, specifications and
estimates in accordance with IDOT requirements.
Kirchoff Road Bike Path Extension, Rolling Meadows:
Principal-in-Charge for the extension of existing bike path
underneath IL 53, across Hicks Rd to Plum Grove Rd, a total
distance of 4,000’. The crossing under IL 53 is one of only two
bike crossings of IL 53 and connects central downtown area and
Salt Creek bike path to western portions of the City and bike
paths west of IL 53. The 800 LF of path east of Hicks Rd is 10’ wide
concrete path with 1’ wide colored, stamped concrete borders to
match concrete path with brick paver ribbons found throughout
the downtown area. The 3,000 LF of path west of Hicks Road is a
10’ wide bituminous path. Construction of the path underneath
IL 53 bridge included construction of a combination 12’ wide
concrete path/6’ high retaining wall structure.
Rohlwing Road Bike Path, Rolling Meadows: Principal-in-
Charge for Phase I, II, and III engineering services including a
Local PDR for Group II CE which was approved by IDOT/FHWA
and included development of horizontal and vertical geometry
in accordance with AASHTO Bicycle Guidelines. This project
included a new 2,800’ path that extends an existing path under
IL 53 and connects the path to a future bike path in Arlington
Heights and Palatine. The path is a 10’ wide bituminous path
with a 2’ wide clear zone. The north portion of the path is
adjacent to a retaining wall due to the grade separation with the
existing parking lot. The construction of the path underneath
the IL 53 bridge included partial reconstruction of the existing
bridge slope wall in combination with the 10’ width bituminous
path with a 6’ high retaining wall structure. Project required
coordination with existing businesses and the Rohlwing Road
Roadway project, including a signalized crossing at Industrial
Ave and Rohlwing Rd.
MICHAEL KERR, PE
Page 2 of 3
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Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 | Rosemont, IL 60018 | P: 847.823.0500 | F: 847.823.0520 | cbbel.com
Maywood Metra Commuter Station: Project Manager for
design improvements on the Union Pacific West line which
consisted of a new commuter station, ADA improvements,
parking upgrades, utility, Union Pacific Railroad and Metra
coordination. Federally funded project included procurement
through IDOT Bureau of Local Roads.
Cary, Mount Prospect and Harlem Avenue Stations, Metra:
Project Manager for the design services for the construction of
new platforms along with platform site access conforming to
ADA regulations at the Cary and Mt. Prospect Metra Stations.
The Harlem Avenue Metra Station included replacement of two
880’ asphalt platforms, pedestrian crossing, and miscellaneous
improvement to make the station accessible.
Elburn Station, Metra: Project Manager for the parking lot
expansion on Metra’s Union Pacific West Line. Design included
the addition of over 300 parking spaces, lighting, drainage and
landscaping. Scope included survey, plan and specifications,
structural work, overall project management, QA/QC and
assistance with lighting. All work was designed using Metra’s
Design Guidelines for Commuter Parking Lots and Stations.
Project required permitting included Kane, DuPage Solid Water
Conservation District as well as meetings with Elburn, UPRR, and
all other stakeholders.
Lockport Station, Metra: Project Manager for the platform
improvement project located at the corner of 13th St and State
St on Metra’s Heritage Corridor Line. The project consisted of
demolition of existing outbound platforms and construction of a
new 465’ outbound platform further south. The existing inbound
platform was extended to become a 465’ platform. Lighting of
platforms was included in this improvement and a sidewalk was
constructed on CN property connecting the inbound platform
to 11th St. Scope included topographic survey of the entire
Commuter Rail Station area; concept plan for the platform
location; plans, specs and estimates for the approved concept
plan; and shop drawing review assistance during construction.
MUNICIPAL
Highland Road Widening and Rehabilitation, Grayslake:
Principal-in-Charge overseeing design plan preparation
for the widening and rehabilitation of the federally funded
improvements to Highland Road from Lake St to IL 83. The
existing roadway cross section included two through lanes with
roadside ditches to collect stormwater run-off. The existing
pavement was patched, widened and resurfaced. Curb and
gutter, sidewalk and storm sewer were added. Two sections
of pavement were reconstructed to accomplish minimum
longitudinal slopes for positive drainage. The storm sewer was
oversized to include in-line detention to compensate for the
additional impervious area. The project was coordinated with
IDOT and LCSMC and construction cost was $1.6 million.
Deerfield Road Reconstruction, Deerfield: Principal-in-
Charge responsible for providing Phase I engineering for the
reconstruction of Deerfield Road from Waukegan Rd (IL 43) to
Carriage Way, a distance of approximately one mile. The Phase I
Engineering study included all work necessary to receive Phase
I design approval from IDOT. Due to the development of the
area as well as expected additional development, the Phase
I study anticipated additional through lanes, requiring ROW
acquisition and temporary easements. Additional tasks included
a BCR as well as Preliminary Bridge Design & Hydraulic Report,
traffic data collection and analysis, evaluation of pedestrian and
bicycle accommodation needs, surveys, roadway and drainage
plan development including roadway lighting improvements,
and environment surveys/clearances.
Edgewood Drive Reconstruction and Widening, Algonquin:
Project Manager responsible for Phase I and II Engineering. The
project included the demolition and replacement of the simple
span steel beam and concrete deck bridge structure at Ratt
Creek, removal of existing triple 84” diameter CMP culverts at
the Ratt Creek Tributary and replacement with 12’x8’ precast
concrete box culvert, approximately 500’ of concrete retaining
wall with decorative cast liner providing a natural stone relief,
complete new storm sewer and sanitary sewer systems, 5100’
of roadway reconstruction and widening with vertical profile
realignment, fly ash soil subgrade modification, an 8’ wide bike
path, thermoplastic pavement striping, tree planting, and native
vegetative landscape restoration.
Hawthorne Lane Reconstruction (Phase I, II & III), West
Chicago: Project Manager responsible for roadway design
plans, specifications, cost estimates, permits and other contract
documents for the reconstruction of 2 miles of Hawthorne
Lane from Powis Rd to Arbor Ave. The project provided for the
existing 2-lane facility to be expanded to a 3-lane section bound
by curb and gutter, with a shared use path in the south parkway.
Phase I included geometric studies; roadway profile was raised
at Kress Creek; extensive floodplain modeling along with culvert
and detention analysis was required to mitigate impacts. Phase
II included a closed drainage system, sidewalks, sanitary sewer,
water main and design of 3 detention basins. Improvement to
3 railroad crossings (meeting quiet zone requirements), and
channelization at intersections were made. Phase III services
included as-built plan preparation, including full topographic
survey, earthwork quantity calculations, and maintenance and
monitoring of the three detention basins as required by USACE
permit. Coordination of this federally funded project included
IDOT, UPRR, EJ&E railroad, ICC, USACE, DuPage County
Stormwater Management Commission, and DCDOT.
153rd Street Reconstruction (Phase I), Orland Park: Project
Manager for the reconstruction, widening and resurfacing of
approximately 1.5 miles. Two lane rural cross-section were
reconstructed to provide five 12’ lanes bound by B.6-24 curb
and gutter. Complete removal of the existing bituminous
pavement for 1¼ mile and resurfacing/widening for ¼ mile. The
replacement included full depth asphalt pavement, new curb
and gutter, a new storm sewer system and utility relocations. The
project included upgrading two intersections with traffic signals
and improved channelization.
MICHAEL KERR, PE
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YEARS EXPERIENCE: 15
YEARS WITH CBBEL: 2
EDUCATION
Bachelor of Science, 2002
Civil and Environmental
Engineering, University of
Wisconsin at Madison
PROFESSIONAL REGISTRATION
Professional Engineer, IL,
062.059502, 2006
CERTIFICATIONS
Construction Safety and
Health, OSHA
Roadway Worker Protection,
FRA
Class 1 Railroad Security
& Safety, e-RAILSAFE,
884282101410
PROFESSIONAL DEVELOPMENT
Railway Track Systems:
Engineering and Design
Course, University of
Wisconsin at Madison, 2008
Introduction to Practical
Railway Engineering Seminar,
AREMA, 2011
Track Alignment Design
Seminar, AREMA, 2012
FRA Roadway Worker
Protection Training
PROFESSIONAL AFFILIATIONS
Active Transportation Alliance
American Railway Engineering
and Maintenance-of-Way
Association (AREMA)
Mr. Michalowicz is experienced in infrastructure engineering, as well as the principles and
practices related to railroad track design. His project experience includes transportation design,
storm water management, cost estimating, railroad track design and utility coordination. Martin
has familiarity working with Class 1 freight (CSXT and Norfolk Southern) and commuter rail
(Metra), as well as roadway and airport design. His current responsibilities include roadway and
streetscape design, storm and sanitary sewer design, water distribution design, and preparation
of state and municipal plans, specifications and estimates.
Software Experience: MicroStation, GeoPak, SAP CJ20N & CJ40, AutoTurn, Microsoft Office
Sheridan Road/Chicago Avenue Bikeway, Evanston: Project Manager for Phase II project.
Project involves implementing a road diet on Sheridan Rd (from Davis St to Ridge Ave) and
constructing new bicycle facilities through downtown Evanston and Northwestern University.
Various improvements serve to create safer conditions for all modes of transportation including
high visibility and shorter crosswalks, pedestrian refuge islands, protected bike lanes, new
signal timing with dedicated traffic signals for bicycles, and transit vehicles pull-off bays and
loading platforms. Special attention was given to minimize historic impacts, facilitate community
involvement, and preserve trees through the corridor. Project lies in both a local and Federal
Historic District. CBBEL is currently working on Phase II.
Maywood Metra Commuter Station: Project Engineer for design improvements on the Union
Pacific West line which consisted of a new commuter station, ADA improvements, parking
upgrades, utility, Union Pacific Railroad and Metra coordination. Federally funded project
included procurement through IDOT Bureau of Local Roads.
Annual Capital Projects, Forest Park: Project Engineer responsible for design of the Village’s
annual capital improvements projects. The projects consist of: 50/50 Sidewalk Program, Alley
Reconstruction Program, Pavement Marking Program, Resurfacing Project, Sewer Extension
Project, and Parking Lot Sealcoating Program.
5-Year Plan and Alley Evaluation, Lincolnwood: Project Engineer responsible for data
collection and rating of existing infrastructure in order to create a 5-year plan for the Village’s
future public improvements projects.
Pearl Street District, Rosemont: Project Engineer responsible for preparation of plans,
specifications, and cost estimate for roadway and drainage improvements. Project consisted of
complete removal and realignment of existing roadway, retaining wall demolition, earthwork,
new storm sewer design, utility coordination, maintenance of traffic, Metra operations
coordination, and erosion control layout.
Multi-Use Path IL Route 47, Huntley: Project Engineer responsible for Phase 1 tasks including
IDOT ESR coordination, wetland coordination, preliminary layout and wetland mitigation.
Norfolk Southern Public Improvement Projects, Engineering Services OH, MI, IN, IL,
IA*: Project Engineer responsible for preliminary and final design plan review, coordination
with project sponsors, preparation of railroad force account estimates, attending project
meetings, sheeting and shoring plan reviews, contractor submittal reviews, on-site construction
inspection, preparation of progress reports. Provided Norfolk Southern with Engineering
Services under an on-going blanket service contract for a wide variety of publicly funded
improvement projects including grade separations, both underpass and overpass, bridge
replacements and rehabilitations, grade crossings and adjacent track infrastructure.
CREATE, 75th Street Corridor Improvement, IDOT*: Project Engineer involved with
preliminary track design and engineering work, which included 2 flyovers and construction
of 3 new main line tracks for freight operations to enhance freight and passenger rail service
throughout Chicago Metro area. Developed track construction phasing plans to allow
construction to be performed without interruption to existing traffic. Project cost approx. $1M.
Norfolk Southern 51st Street Bridge Replacement, 47th Street Intermodal Facility,
Chicago*: Project Engineer for final design of track changes in connection with bridge
replacement, extension of storage tracks, grading and drainage for a yard modernization to
accommodate cranes for loading intermodal containers. Total project cost $60M.
MARTIN MICHALOWICZ, PE
Project Manager
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Riverton Junction Reconfiguration, Norfolk Southern
Railroad, Front Royal, VA*: Project Engineer involved in
conceptual development, preliminary engineering and final
design for the realignment of the Junction to increase the
operating speed of the H-line to the B-line connection from 15
MPH to 30 MPH. Total project cost $40M.
Ogilvie Transportation Center Façade Repair, Metra,
Chicago,*: Project Manager responsible in developing bid
documents for masonry repairs. The east and west masonry
archway entrances to Metra Market parking garage had
loose, fractured and falling bricks. Responsible for project
management and CDQMP quality assurance while Rubinos &
Mesia Engineers, Inc. performed the engineering and design.
Electric District Weldon Yard Drainage Repairs, Metra,
Chicago,*: Project Manager responsible for developing a
solution for a drainage problem adjacent to the MU Shop
Building. Responsible for project management and CDQMP
quality assurance while Rubinos & Mesia Engineers, Inc.
performed the engineering and design.
Electric District New Signal Bridges 46th to 61st Streets,
Metra, Chicago,*: Project Engineer responsible for field
investigation, surveying, geotechnical investigation, engineering
and design for replacing 6 new catenary power supporting
signal bridges, 2 catenary structures and the relocation of
Metra’s AC power lines to a steel pole system along the project
limits. Prepared final construction documents including plans,
specifications and estimates of construction cost. Assisted Metra
and coordinated plan review and approvals with City of Chicago
Office of Underground Coordination. Project cost approx. $6M.
Milwaukee West District Embankment Protection, Metra,
Elgin*: Project Engineer responsible for preparation of contract
documents for construction of embankment protection along
the Fox River on MWD Milepost 36.9 to 37.1. Investigated and
assisted Metra in preparation of the application packet seeking
project authorizations from USACE, IDNR-OWR, and IEPA.
Virginia Rail Enhancement (VRE) Fund Capacity
Improvements, CSXT, Richmond to Newport News, VA*:
Track Design Engineer responsible for design and development
of advanced preliminary plans consisting of Plan/Profile sheets
and 100’ cross section sheets for 70 miles of new second
mainline track on the Peninsula Subdivision to provide upgrades
for enhanced 79-MPH passenger rail service. Preliminary
engineering work including coordination of survey, geotechnical,
signal work, field investigations, wetland and permitting
coordination, and preparation of preliminary cost estimates
for design and construction. Tracked job progress and percent
completion. Total estimated project cost $300M.
Virginia Rail Enhancement (VRE) Fund Capacity
Improvements, CSXT – Chesterfield County and City of
Richmond, VA: Project Engineer responsible for review
of plan set consisting of Plan/Profile sheets and 100’ cross
section sheets for 10 miles of new second mainline track on the
Bellwood Subdivision to provide upgrades for enhanced 79-
MPH passenger rail service.
NW Ohio Trans-shipment Terminal, CSXI – North Baltimore,
OH*: Project Engineer involved with earthwork quantities for
new 520-acre facility. The new terminal construction consisted
of 2 million CY of earthwork, 300,000 tons of aggregate
base placement, erosion control, water distribution system,
site sanitary sewage system, several thousand feet of storm
drainage, several CSXT mainline jack and bore culverts, 34,000’
of fencing, 25 miles of track and turnouts, crane foundation for
five wide span electrical cranes, 4 buildings, entry gate complex,
compressed yard air system, fueling systems, site electrical and
high mast lighting.
Ronald Reagan Memorial Highway (I-88) Reconstruction,
Illinois Tollway, DuPage County*: Engineering Inspector on
this complicated project, which involved reconstruction and
add-lane on both EB and WB sides of I-88 from York Road to the
Spring Road exit. Project also included rehabilitation of Plaza
51 and the cross mainline tunnel associated with the control
building and annex building. This was a $64M 3-year project
involving an extremely high volume of traffic. Staging and
phasing were complex elements that required the ability to work
closely with the contractor and the adjacent projects to ensure
seamless MOT.
Runway 10C-28C and Associated Taxiways, O’Hare
International Airport, Chicago Department of Aviation*:
Design Engineer for design of mass earthwork for a new runway
at O’Hare International Airport. Project included construction
of Runway 10C-28C, a 10,800’ Group VI runway and associated
taxiways. The runway is located south of existing Runway 9R-27L.
Work included mass earthwork, grading and drainage, paving,
utilities, lighting, signage, pavement markings, security fencing,
all necessary construction phasing and staging drawings, and
all navigational aids (“NAVAIDS”). Project also included the
design for a new air cargo apron to support 2 relocated air cargo
facilities.
*prior experience
MARTIN MICHALOWICZ, PE
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YEARS EXPERIENCE: 5
YEARS WITH CBBEL: 5
EDUCATION
Civil Engineering,
William Raney Harper College
CERTIFICATIONS
Metra Safety Contractor
Orientation
As an Engineering Technician in the Civil Engineering Design Department, Mr. Househ assists
in the development of various design projects, including resurfacing projects, ADA design,
and street programs. He works on Federal, Local, and MFT projects and acquires the skills to
complete any design project from start to finish. In addition, Jeff’s prior experience includes 3
years as Staff Surveyor in our Survey Department.
Software Experience: AutoCAD, Microstation, Microsoft Office
Zion Resurfacing Project: Engineering Technician. Prepared plans, specs, and estimate in
accordance with Federal design guidelines. Coordinated with IDOT throughout the project until
completion. Project consisted of resurfacing Lorelei Drive as well as spot patching, curb and
gutter removal and replacement (as necessary), sidewalk removal and replacement (as necessary),
detectable warnings-ADA accessibility, structure adjustments, and pavement striping. Jeff utilized
his Land Surveying experience to solve a drainage issue within the project’s limits.
Oak Lawn Resurfacing Project: Engineering Technician. Prepared plans, specs, and estimate in
accordance with Federal design guidelines. Coordinated with IDOT throughout the project until
completion. Project consisted of resurfacing West 103rd Street as well as spot patching, curb and
gutter removal and replacement (as necessary), sidewalk removal and replacement (as necessary),
detectable warnings-ADA accessibility, structure adjustments, and pavement striping.
2017 Street Program, Darien: Engineering Technician. Responsibilities included preparing
Bid Booklet and Engineer’s Estimate. The street program involved complete resurfacing of 24
streets including patching, structure adjustments, and aggregate.
2016 Road Program, Wilmette: Performed construction inspection services for annual road
program that included grinding, patching, and resurfacing the roadway with binder and surface
course, curb and gutter, and sidewalk repairs and any necessary structure adjustments.
Kane County Highway Safety Improvement Program ADA Redesign Project (2.5 Million):
Engineering Technician. Prepared plans, specs, and estimate in accordance with Federal design
guidelines. Responsible for complete redesign of all sidewalk corners of 21 intersections. These
intersections were along Orchard Rd, Randall Rd, and Fabyan Pkwy within the limits of Kane
County. All corners were completely redesigned to meet ADA standards. Also responsible for
entirety of the CAD design. He coordinated with our Traffic Operations Department on the
design portion of this project until completion.
JEFFREY HOUSEH
Engineering Technician
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YEARS EXPERIENCE: 32
YEARS WITH CBBEL: 21
EDUCATION
Associate of Science, 1987
Electronic/Computer
Technology Control
Data Institute
CERTIFICATIONS
ICORS Training Seminar, IDOT
PROFESSIONAL DEVELOPMENT
Ethics in City Government,
Ethics Training for
CDA/OMP Contractors,
Vendors & Employees
ComEd New Business Services,
2009
Steel Tank Institute (STI)/SPFA
Steel Water Tank Design and
Construction Seminar, 2009
Writing at Work, Advanced
Technical Writing, 2008
Highway Lighting Seminar,
ACEC Illinois & IDOT, 2006
National Electrical Code
Review, 2005
PROFESSIONAL AFFILIATIONS
International Code Council
Irish Engineers & Contractors
Senior Project Manager experienced in a wide range of engineering disciplines including
electrical, mechanical and civil engineering. Experience includes construction observation and
resident engineering assignments and final review of completed projects. Responsibilities include
design and coordination of various types of mechanical and electrical projects, including potable
water storage facilities, stormwater pumping stations, wastewater lift stations, street lighting
installations recreation and sports lighting installations, recreational park designs, and general
public works building improvements. Duties include the preparation of design plans, calculations
and specifications, and field observation and contractor shop drawing review of construction
projects. Performs electrical and mechanical site plan review for several municipalities as well as
preparation of CAD design drawings for Mechanical and Electrical Engineering design projects.
LIGHTING
Greenbrook/Tanglewood Homeowners Association Street Lighting Improvements,
Hanover Park: Provided photometric design, electrical design, and construction observation
for replacement of 200 incandescent light fixtures and replacing them with new LED type
lighting units.
Kreutzer Road Lighting, Huntley: Provided roadway lighting design for the extension of
Kreutzer Road from IL Route 47 to Main Street. Project included connection from two lighting
controllers to power proposed lighting.
Downtown Redevelopment Lighting, Flossmoor: Project included the replacement of all
incandescent and HID lighting units within the downtown area which included 4 individual
streets and 3 parking lots for commuter train station and shopping district.
Harper College North Parking Campus Expansion and Lighting Improvements, Palatine:
Design of new parking lot lighting systems and powering them through dedicated “smart
panel” technology. Project also included IT infrastructure and cabling improvements which
encompassed new security video camera system.
Lincolnshire Downtown Development: Project included site lighting design for a new retail
development and access road lighting improvements. Design incorporated new irrigation
system, coordination of new site utilities including ComEd, AT&T, Nicor, Comcast, and Village
water and sewer service lines and bridge lighting.
Street Lighting Inventory and GIS Data Retrieval and Lighting Upgrades, Willowbrook:
Project consisted of inventorying all of the Village’s lighting system and entering the data into a
GIS database and based on the information in the database, create a Capital Improvement Plan
to replace all existing HID lighting with new LED type lighting units.
Highlands of Algonquin Roadway Lighting Design: Design of LED type ornamental lighting
system for mixed use residential subdivision and golf course community. Design included two
independently controlled lighting systems for two different areas within the subdivision.
Riverside Square Ornamental Lighting System and Streetscape Electrical Design,
Algonquin: Design included extending the Village’s existing lighting system to illuminate
roadways within the new mixed use condominium development at the intersection of IL Route
31 and Algonquin Rd. Design also included electrical elements to allow for future expansion of
the new portion of lighting system.
Lighting Ordinance Revision, Algonquin: Village was looking to upgrade the existing lighting
ordinance to provide for use of LED lighting and standardize the different areas within the Village.
CBBEL developed revised Ordinances and Standardized details for municipal and developer use.
Madison Street Streetscape Phase I Lighting Study, Forest Park: Performed a Photometric
Study ad Lighting Analysis to identify the number of poles to be utilized and to identify potential
conflicts with proposed roadway geometry and utilities for design of the lighting system.
Downtown Redevelopment Roadway Lighting, Flossmoor: Design of LED ornamental lighting
system to replace the Village’s 50 year old system. System was designed to incorporate future
streetscape improvements proposed by the Village.
GERALD HENNELLY
Senior Project Manager
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I-294 at IL Route 137, Lake County: Design of 5,500 LF of
new continuous freeway lighting system in each direction
for widening of I-294 north and south of IL Route 137 and
intersection lighting design for 4 signalized exit and entrance
ramps. Project utilized approx. 75 lighting units with 400W
HPS roadway luminaires mounted on 50’-0” mounting height
aluminum poles on 15’ truss mast arms along with 150W HPS
Wall Pak Type Lighting Units for Underpass Lighting. The Main
Line lighting is controlled by a centrally located Radio Controlled
Lighting controller and Intersection transition Lighting is
controlled out of the traffic signal controller Transfer Cabinets.
Project also included design and installation of 1,500 LF of duct
bank for the installation of fiber optic network cable for Illinois
Tollway Communications, Surveillance and Lighting Control.
Main Street Lighting Phase 1, Lombard: Resident
Construction Engineer for the Village’s largest lighting project
which included installation of 110 ornamental lighting units and
approx. 4 miles of conduit and wire.
North Avenue Frontage Road Ornamental Lighting,
Lombard: Project consisted of coordination of lighting design
with concurrent IDOT (IL 64) North Ave Reconstruction Project
from IL 53 to Addison Rd Proposed Roadway Lighting System.
Uptown Redevelopment Roadway Lighting, Park Ridge:
Design consisted of a complete reworking of the City’s
Uptown District from open areas to mixed use residential and
commercial development which including converting existing
roadways into pedestrian friendly environment. Lighting design
included ornamental roadway type poles and luminaires mixed
with pedestrian scale luminaires and poles and combination
traffic signal and lighting poles for 3 IDOT roadways and 4 City
maintained roadways serviced by 4 lighting controllers.
Comprehensive Street Lighting Study, Lombard: Identified,
assessed, and reorganized the Village’s existing database of all
street lighting and street lighting systems. Additional services
provided were identification of and assignment of a Village-
wide pole and controller universal numbering system. Provided
electrical evaluation of each lighting system; recommendations
for future expansion, existing lighting systems and development
of 10-year Capital Plan for street lighting improvements projects.
Comprehensive Street Lighting Study, Oakbrook Terrace:
Developed a comprehensive plan for providing residential
lighting systems into a Capital Improvement Plan.
Roy Avenue Lighting, Northlake: Design and construction of
residential street lighting system for 1.2 miles of roadway. Project
included design of 2 independent lighting controllers with 25
metal halide lighting standards. Design parameters included
coordination with ComEd for removal of existing ComEd pole
lighting units.
Balmoral Road Extension Street Lighting Phases I, II & III,
Rosemont: Design of multiple lighting systems incorporating
the use of over 140 lighting units. Projects close proximity to
O’Hare Airport restricted overall mounting height to 17’-0”.
Project consisted of temporary lighting on Mannheim Rd for
construction operations, bridge lighting mounted to parapet
walls underpass lighting and upgrades to existing Village, City of
Chicago, and IDOT lighting systems.
75th Street Extension Street Lighting, Willowbrook:
Designed to incorporate 2 separate construction phases.
Coordination of 2 phases was accomplished by providing one
centrally located lighting controller with capacity of including
the Phase II lighting at a later time.
Lighting Ordinances, Willowbrook: Revised current Village
Ordinance sections pertaining to street lighting and parking lot
lighting to conform to latest codes and standard practices and
procedures.
East Side Sports Complex, St. Charles Park District: Site
lighting and softball field lighting. Assisted in design of electrical
systems for 2 cartwheel style quad softball fields. Scope included
site electrical for providing well water to site and irrigation system.
Internationale Centre, Woodridge: Ongoing project involving
design and coordination of construction for multiple street
lighting systems including over 140 light standards and 6 lighting
control centers for illumination of over 7 miles of roadways.
Main Street Reconstruction Lighting, Bensenville: Designed
ornamental lighting for downtown area streetscape project.
Randall Road and Highland Avenue Intersection and
Transition Lighting, KDOT: Design of roadway lighting
system using 40 aluminum poles and cobra head luminaires,
combination traffic signal and lighting mast arm combination.
Bridge Lighting Design and Construction for Historic Route
66 (IL 53) of Kankakee River, Wilmington: Design and
construction of ornamental lighting system for existing bridge.
Bridge lighting will follow existing downtown streetscape
design.
Brickyard Mall Redevelopment Site Lighting, Chicago:
Demolition of existing indoor mall and development of site
lighting designs for more than six major anchor stores and
incorporated adaptor reuse of existing lighting systems.
GERALD HENNELLY
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YEARS EXPERIENCE: 32
YEARS WITH CBBEL: 22
EDUCATION
Bachelor of Science, 1984
Civil Engineering,
Transportation
North Carolina State University
PROFESSIONAL REGISTRATION
Professional Engineer, IL,
062.045853, 1990
Professional Engineer, IN,
PE10910736, 2009
Professional Engineer, WI,
40597-006, 2009
CERTIFICATIONS
Professional Traffic
Operations Engineer
Traffic Signal Technician
Level II, IMSA
PROFESSIONAL DEVELOPMENT
2009 IDOT/ACEC Traffic
Signal Design Guidelines
(Developed and Presented)
2002 IDOT District 1 Traffic
Signal Design Guidelines
Seminar, CECI
(Developed and Presented)
1999 IDOT District 1 Traffic
Signal Design Guidelines
Seminar, CECI
(Developed and Presented)
Traffic Signal Design and Traffic
Operations, Georgia Institute
of Technology, Econolite Users
Group, Eagle Users Group
Ethics in City Government,
Ethics Training for
CDA/OMP Contractors,
Vendors and Employees
PROFESSIONAL AFFILIATIONS
American Society of
Civil Engineers
Institute of Transportation
Engineers
International Municipal
Signal Association
Mr. Ziegler is a professional engineer experienced in transportation engineering. His background
includes transportation studies and the design of numerous infrastructure improvements for State
agencies, counties and several local municipalities. In addition, his experience includes serving
as an adviser to our municipal clients on various traffic and transportation committees. Through
his municipal experience, he understands the dynamics associated with municipal transportation
systems and the need to balance modal demands. This includes accommodating pedestrian and
bicyclists as well as a robust public transportation system.
ILLINOIS DEPARTMENT OF TRANSPORTATION
Signal Coordination and Timing (SCAT):
• Central Office, PTB 162-35
• Central Office, PTB 158-38
• Central Office, PTB 138-26
• Central Office, PTB 134-14
• Central Office, PTB 130-14
• Central Office, PTB 124-58
• Central Office, PTB 113-51
Traffic Signal Design Services:
• District 1, PTB 164-10
• District 1, PTB 111-14
• District 1, PSB 99-09
• District 1, PSB 95-07
• District 1, PSB 91-07
Des Plaines River Road Phase I: US Route 12 to Devon Avenue
District 1 Specialty Engineering Reports: Land Acquisition – Various/Various
LAKE COUNTY DIVISION OF TRANSPORTATION
Gilmer Road (Midlothian Road to IL Route 176): Phase I and II Adaptive Traffic Signal System,
and Permanent Traffic Signal and Ethernet System Improvements (PASSAGE)
Aptakisic Road (Brandywyn Lane to Park): Phase II Adaptive Traffic Signal System, Permanent
Traffic Signal Improvements (PASSAGE)
Cedar Lake Road (Hart Road to Rollins Road): Phase I and II Traffic Signal System, Permanent
Traffic Signal and Ethernet System Improvements (PASSAGE)
IL Route 83 (North Avenue to Millstone Drive): Phase I and II Traffic Signal System Fiber
Optic Interconnect and Ethernet System Improvements (PASSAGE)
US Route 12 (Rand Road) - IL 176 to Miller Road: Phase I and II Adaptive Traffic Signal System
and Permanent Signal and Ethernet System Improvements (PASSAGE)
IL Route 120 (Belvidere Road) - IL 134 to US 45: Phase I and II Adaptive Traffic Signal System
and Permanent Signal and Ethernet System Improvements (PASSAGE)
Wadsworth Road and Green Bay Road: Phase I and II, Intersection Design Studies,
Temporary and Permanent Signal Improvements, Video Detection System and Ethernet System
Improvements
IL Route 21 (Milwaukee Avenue) and Winchester Road: Phase I and II, Intersection Design
Study, Intersection Widening, Temporary and Permanent Signal Improvements
COOK COUNTY DEPARTMENT OF TRANSPORTATION AND HIGHWAYS
Traffic Signal and Electrical Engineering Design Services:
• 12-8TSDS-12-ES
• 09-8TSDS-08-ES
• 03-8TSDS-06-ES
• 01-8TSDS-05-ES
• 99-8TSDS-03-ES
G. MICHAEL ZIEGLER, PE, PTOE
Vice President, Head, Traffic Operations Department
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KANE COUNTY DIVISION OF TRANSPORTATION
Randall Road (Dean Street to Main Street): Traffic Signal
Modifications, Fiber Optic Interconnect and Ethernet
Improvements
Randall Road (Red Haw to Binnie Road): Traffic Signal
Modifications, Fiber Optic Interconnect and Ethernet
Improvements
Randall Road Highway Safety Improvements: Traffic
Simulation Modeling and Traffic Signal Modernization Plans.
MCHENRY COUNTY DIVISION OF TRANSPORTATION
Randall Road (Harnish Drive to Miller Road): Signal
Coordination and Timing Study
Traffic Signal Timing Assistance and Review: Various
Chapel Hill Road and Bay Road: Intersection Channelization
and Traffic Signal Installation
River Road and Miller Road: Temporary Traffic Signal
Improvements
CITY OF NAPERVILLE
US Route 34 (Ogden Avenue) and 5th Avenue: Intersection
Design Study and Permanent Traffic Signal Improvements
111th Street and Thatcher: Permanent Traffic Signal
Improvements and Signal System Interconnect
Brach/Brodie Property, IL Route 59 and 75th Street:
Intersection Design Studies and Traffic Signal Improvements
Ondeo Nalco, Diehl Road and East Entrance: Permanent
Traffic Signal Improvements and Fiber Optic Closed Loop
System
OTHER PROJECTS
IL Route 60 (Townline Road) and Field Drive/Saunders
Road, Lake Forest: Phases I and II, Intersection Design Study,
Roadway and Traffic Signal Improvements
Kildeer Commons, US Route 12 (Rand Road) and Quentin
Road, Kildeer: Intersection Design Studies, Temporary and
Permanent Traffic Signal Improvements and Fiber Optic Closed
Loop System
IL Route 62 (Algonquin Road) and IL Route 58 (Golf Road),
Rolling Meadows: Intersection and Traffic Signal Improvements
with In-Pavement Lighting
IL Route 58 (Golf Road) and New Wilke Road, Rolling
Meadows: Phase I and II Intersection Design Studies,
Intersection and Traffic Signal Improvements.
Balmoral Avenue (Des Plaines River Road to N. Pearl Street),
Rosemont: New Traffic Signal Installations, Fiber Optic
Interconnect and Video Monitoring Improvements.
G. MICHAEL ZIEGLER, PE, PTOE
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Stacey
Meekins, AICP Director of Transportation Planning
ingenuity . accessibility . integrity
Education
M.S. Urban Planning +
Policy
University of Illinois at
Chicago, 2005
B.S. Civil Engineering
Northwestern University,
2000
Certifications
American Institute of Certified
Planners
Professional Affiliations
Congress for the New
Urbanism – IL Chapter, Board
Member
American Planning
Association
Association of Pedestrian and
Bicycle Professionals
Active Transportation Alliance
Women’s Transportation
Seminar, Mentoring Program
Chair
National Complete Streets
Coalition Speaker’s Bureau
Safe Routes to School
National Course Instructor
Presentations
Designing Bikeways,
Naperville, IL
Stacey Meekins leads the transportation planning practice out of the Sam Schwartz
Chicago office. With over twelve years of experience, Ms. Meekins has worked with
communities across the Midwest, from large urban centers to small suburban towns, to
develop strategic plans for transportation improvements from short-term, quick installations,
to major capital investments. Ms. Meekins excels in managing logical processes that lead
clients and stakeholders through an exploratory and visioning approach to determine critical
needs to then identify solutions.
Relevant Experience
Great Streets Gravois Road, Affton, MO
As the transportation consultant on the Great Streets Gravois Road project, Ms. Meekins and
Ms. Kellerman provided analysis of existing conditions and assessment of recommendations
from a transportation perspective. The core recommendation that resulted from this project
was that the State or County undertake a feasibility study to reconfigure the roadway, which
would open many opportunities for improved pedestrian and bicycle facilities along the
corridor. That study is already in motion with a procurement process underway for consulting
services.
Skinker Boulevard Bikeway Design, St. Louis, MO
Ms. Meekins is Project Manager for the Skinker Boulevard Bikeway analysis and conceptual
design. Sam Schwartz is providing technical analysis and community outreach assistance to
review the potential for an improved bicycle connection between disparate facilities and the
main Washington University campus. The project includes a traffic analysis, using Synchro
software, of the existing and proposed conditions to determine if the addition of a bike lane
would have a detrimental impact on the traffic flow. Recommended changes to signal timings
to optimize the traffic flow will be provided. In addition, conceptual diagrams of a proposed
separated bike lane in plan view and cross-section have been developed to visualize the
changes, with particular attention to challenge spots including intersections, alleys, and bus
stops.
Mundelein Downtown Subarea Plan, Mundelein, IL
Partnering with Farr Associates, Sam Schwartz is leading the transportation component of
the Mundelein Downtown Subarea Plan. There are two primary issues facing the Village; 1.
How to make the main street, Hawley Street, through their downtown a walkable, bikeable,
and business-friendly environment through streetscaping and cross-section changes; and 2.
How to connect to regional bike trails that currently stop at either side of the downtown without
a connection. Sam Schwartz has analyzed options for a trail connection that concluded that
Hawley Street is the best route to make the connection. Ms. Meekins led the development of
a range of alternatives for accommodating the bikeway along Hawley to demonstrate how the
bikeway would comingle with other uses of the street, including pedestrian through zones,
café seating, and traffic needs such as Pace bus stops and turn lanes at intersections.
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Stacey
Meekins, AICP Director of Transportation Planning
ingenuity . accessibility . integrity
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RELEVANT PROJECTS
• Streetscape Master Plans, Streetscape Redesign, Road Diet’s, Plazas,
Greenways, Gateways, CDOT, Chicago, Illinois
Lead Landscape Architect for the redesign of streetscapes and
the introduction of green stormwater management practices.
Projects include: 55th Street Master Plan and Streetscape
Improvements, streetscape improvements for 71st Street,
95th Street, 99th and Walden Parkway, Damen Avenue,
Devon Avenue, 2 sections of Fulton Market, Harrison Street,
Lawrence Avenue Streetscape Master Plan and Streetscape
Improvements and Road Diet, 2 sections of Madison Street,
Roosevelt Road Bike Side-Track and Road Diet, Stony Island
Streetscape Masterplan and Streetscape Improvements.
Ref: Lubika Benak, CDOT, Email: Lubica.Benak@cityofchicago.
org Tel: 312-742-2837
• Downtown Streetscape Master Plan, Street Redesign, Woonerf, and Gateway
Designs, City of Batavia, Illinois
Project lead for planning, urban design, and development
scenarios for downtown sites, a Downtown Streetscape Master
Plan developed with intense community input, and the design
of three major downtown streets, Wilson, Houston and River
Street. The design of River Street included a shared street
concept (an innovative Woonerf Design) that acts as a City street
and also outdoor plazas and entertainment space for adjacent
restaurants and for local community events. The main entryway
to this highly successful project features a large gateway arch
that has become an icon in the area.
Ref: Michael O’Brien, Alderman, City of Batavia. Email:
MOBrien1924@comcast.net
• Chicago Pedestrian Plan, CDOT, Chicago, IL
The Plan is the guide to the tools, policies and programs to make
Chicago the safest city in the country for pedestrians. The Plan is
the result of a year-long effort by CDOT, the Mayor’s Pedestrian
Advisory Council and Chicagoans from every neighborhood,
who came together in a series of public meetings to develop a
plan of action. Altamanu analyzed multiple communities across
the city, identified safety and urban design issues and then
assisted in hosting community meetings and sought input from
the community. The information collected from participants
was collated, recommendations developed and final report and
web graphics produced. Altamanu’s focus on urban design as
well as a focus on practicality and safety makes our approach
unique.
Ref: Luann Hamilton, Deputy Commissioner, CDOT. LHamilton@
cityofchicago.org
• Streetscape Master Plans and Redesign, Road Diet, Median Plantings,
Downtown Planters, Dept. of Public Works, Oak Park, Illinois
Redesign of various streetscapes, medians and public spaces.
Led the Master Plan of Madison Street the main collector
street through Oak Park and developed plans for the redesign.
These include a road diet; reduction of traffic lanes, addition of
buffered bike lanes, expansion of sidewalks and the design of
public and civic plazas. Josephine has also led the downtown
planter rotational/seasonal designs for the past 8 years. The
work was highly successful and introduced a sustainable
approach in the planting selection.
Ref: Craig Failor, Planner, Oak Park IL. cfailor@oak-park.us Tel:
708.358.5418
EDUCATION
Master of Landscape Architecture,
University of Illinois, Champaign-Urbana, Illinois
Bachelor of Liberal Arts in Environmental Studies
Lake Forest College, Lake Forest, Illinois
Josephine Bellalta, ASLA, PLA
ALTAmANu INC., PRINCIPAL
PRINCIPAL-IN-CHARGE/OVERALL LANdSCAPE ARCHITECTuRE
Ms. Bellalta has received local and national awards for her work in Landscape
Architecture, Urban Design, and Planning. There are three main areas of her professional focus: Design/Installation of streetscapes for commercial corridors
and downtowns; Planning, Urban and Landscape Design for roadways, highways
and bridges, and Landscape and Environmental design for natural areas and urban parks using the latest advancements in green technology. Josephine has
received ASLA awards for the design of parks and innovative streetscape and public
space design. Her recent projects include the use of storm water tanks, soil cells, demonstration swales, rain gardens and green roofs.
ExpErIENCE
Founded Altamanu Inc. in the year 2000
Years with firm: 16
Years in the Industry: 28
Professional Landscape Architect Illinois License #157-00073
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Jane Chen, ASLA, PLA
Sr. Landscape Architect
RELEVANT PROJECTS
• Master Plans, Park and Streetscape Improvement Projects
Oak Park, IL
Jane was part of the design team for the redesign of multiple
streetscapes, parks, and public spaces. Working with staff and
the community Jane helped developed plans for the redesign
of 14 parks. These included historic Mills Park, Scoville Park and
Taylor Park that are on the National Register of Historic Places.
Jane also worked on the masterplan and redesign of Madison
Street a major connector that runs through the Village. Jane
also designed the seasonal planting rotations for all Village
planters.
Ref: Jan Arnold, CPRP, Executive Director, Park District of Oak Park,
Email: Jan.Arnold@pdop.org Tel: 708-725-202
• Streetscapes, Community Identifiers & Bridges, CDOT
Senior Landscape Architect for multiple projects including the
redesign of streetscapes, plazas, landscapes, medians and
parkways. Jane worked on the replacement precast concrete
designs for NLSD Bridge over LaSalle Drive Extension. The
bridge is listed as a contributing factor for the designation of
the Lincoln Park on the National Register of Historic Places.
Jane also worked on the master plan, design development and
construction documents for the streetscape and new flex space
at Historic Fulton Market.
Ref: Lubica Benak, Project Manager, Streetscape and Sustainable De-
sign Program, CDOT, Email: Lubica.Benak@cityofchicago.org
• DeKalb Public Library, DeKalb, IL
Project manager for landscape design for the renovation and
expansion of the historic Public Library. Altamanu working with
the project Architect nagle hartray architecture designed an
entry courtyard plaza. It provides a space for reading and reflec-
tion. Site furniture compliments the original and contemporary
building facade. A newly transplanted 12” caliper Bur Oak is the
prominent feature and focal point of the courtyard. It stands
above a ground layer of native grasses and ornamental forbs.
The landscape, in tandem with the architecture of the library
addition, serves to complement the historic architecture and
native landscape character of the region.
Ref: Don McKay, Principal, SHEEHAN NAGLE HARTRAY ARCHITECTS
Email: dmckaysheehannaglehartray.com Tel: 312.633.2900
• Master Plan, Street Redesign, Woonerf, and Gateway Designs
City of Batavia, IL
Landscape Architect for the redesign of three major downtown
streets, Wilson, Houston and Historic River Street. The design
of River Street included a shared street concept (an innovative
Woonerf Design) that acts as a City street and also outdoor
plaza and entertainment space for adjacent restaurants and
community events. The main entryway to this highly successful
project features a large gateway arch that has become an icon
for the City.
Ref: Michael O’Brien, Alderman, City of Batavia.
Email: MOBrien1924@comcast.net
EDUCATION
Master of Landscape Architecture,
Iowa State University, 1998
Bachelor of Landscape Arhcitecture
Iowa State University, 1995
Jane Chen, ASLA, PLA
SENIOR LANDSCAPE ARCHITECT
Ms. Jane Chen is highly experienced in the design and construction observation of public open
space projects including streetscapes, plazas, educational facilities, parks and playgrounds.
Jane has worked on multiple successful sustainable street design projects for CDOT’S
Streetscape and Sustainable Design Program.
Jane has also been heavily involved in the development of concepts for signage and aesthetic
improvements on the Elgin O’Hare Corridor project.
Jane’s experience includes working on multiple projects in historic parks including Grant Park in
Chicago and Mills Park, Scoville Park and Taylot Park in Oak Park.
Jane is also experienced in ADA transition plans and audits.
YEARS EXPERIENCE
Years with Current Firm: 9 years
Years with in the Industry: 22 years
Professional Landscape Architect Illinois License #157001346
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Integrity Quality Reliability Edgell - Page 1 of 2
GSG Consultants, Inc.
Dawn Edgell, P.E.
Geotechnical Lead 17 Years’ Experience Joined GSG in October 2012
Areas of Expertise: Geotechnical Engineering Foundation Design Retaining Wall Analysis Construction Inspection & Material Testing
Education: Bachelor of Science, Civil Engineering, University of Alberta, Edmonton, Canada 1997 Master of Engineering, Geotechnical Engineering, University of Alberta, Edmonton, Canada 1998
Training/Registrations: Licensed Professional Engineer– Illinois, Wisconsin, Michigan, Colorado
Affiliations: National Society of Professional Engineers – Past State President for Illinois State National Institute for Certification of Engineering Technologies – Chair of National Board of Governors
Qualifications Summary: Ms. Edgell specializes in providing geotechnical analysis and soils-related construction inspection services. Her experience includes the design and oversight of subsurface investigations and laboratory testing programs that include geotechnical sampling, rock coring, pavement cores, in situ testing (i.e., infiltration testing, slug testing) and installation of monitoring equipment (i.e., vibrating wire piezometers). She also prepares technical reports and design memoranda for geotechnical engineering projects that include shallow and deep foundation recommendations, slope stability analyses for retaining structures and excavations, pavement design and construction, and earthwork and construction recommendations. In addition, Ms. Edgell has extensive experience as Project Engineer for construction materials testing projects, including reviewing project specifications and contractor submittals in over 10 states across the country.
Representative Project Experience:
Randall Road and Stearns Road, Kane County, South Elgin, Illinois
Sr. Project Engineer Provided oversight and QA review of the geotechnical analysis and preparation of geotechnical report for design of roadway improvements, site preparation, grading, and construction for the widening and reconstruction of the existing roadways at the intersection of Stearns Road and Randall Road.
Emerson Street, Ridge Avenue and Green Bay Road Intersection
Improvement Project, City of Evanston, Evanston, Illinois
Sr. Project Engineer Provided oversight and QA review of the geotechnical analysis and preparation of geotechnical report for design of shallow foundations for light poles, retaining structures, roadway improvements, site preparation, grading, and construction for the proposed intersection improvement of Emerson Street, Ridge Avenue and Green Bay Road.
Gary Avenue and Lies Road, DuPage County, Carol Stream, Illinois
Sr. Project Engineer Directed subsurface exploration program during preliminary design phase of roadway improvements including multiple noise walls and culverts along various sections of Gary Avenue between North Avenue and West Army Trail Road. Performed geotechnical analysis and prepared recommendations for design of shallow foundations, site preparation, grading, below-grade walls and excavations.
US Route 6 and Parker Road, 2IM/IDOT, Will County, Illinois
Sr. Project Engineer Provided oversight of subsurface exploration program and laboratory analysis in accordance with IDOT requirements. Performed geotechnical analysis and
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Integrity Quality Reliability Edgell - Page 2 of 2
GSG Consultants, Inc.
prepared recommendations for the widening and reconstruction of the intersection.
Multi-Modal Transportation Center, Joliet, Illinois
Sr. Project Engineer As Project Engineer, directed subsurface exploration program and laboratory analysis for improvements to existing transportation facility including new platforms and tunnels. Performed geotechnical analysis of deep foundations (drilled piers and piles).
Washington Street Phase I & Phase II, Lake County Division of
Transportation, Grayslake, Illinois
Project Geotechnical Engineer Directed multiple subsurface exploration programs and laboratory analyses in accordance with IDOT requirements for Phase I and Phase II design. Performed geotechnical analysis and prepared recommendations for the construction of new road alignment, multiple retaining walls, rail bridge foundations and detention basin construction. Geotechnical analyses included deep foundation recommendations, global stability analysis of retaining structure, and analyses and recommendations for short and long term control of groundwater below grade construction.
Route 25 Improvements, Kane County, Batavia, Illinois
Project Engineer Directed subsurface exploration program and laboratory analysis for reconstruction improvement project for Route 25 in accordance with IDOT requirements. Performed geotechnical analysis and prepared recommendations for the design and construction of road widening and intersection reconstruction.
Illinois Route 53 Reconstruction, DuPage County Division of
Transportation, Addison, Illinois
Project Geotechnical Engineer Provided geotechnical recommendations for the construction of new culverts, embankments and road construction. Provided oversight for pavement cores and asbestos testing of Springbrook Road bridge deck.
IL Route 83 and Archer Avenue, RME/IDOT, Will County, Illinois
Sr. Project Engineer Provided oversight of subsurface exploration program and laboratory analysis in accordance with IDOT requirements. Performed geotechnical analysis and prepared recommendations for the widening and reconstruction of the intersection.
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RFQ 16--75, Engineering Services Agreement for the Howard Street Corridor Improvement Project Phase II,
M/W/EBE Memo, 08.13.2018
To: David Stoneback, Public Work Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Sat Nagar P.E., Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Engineering Services Agreement for the Howard Street Corridor
Improvement Project Phase II, RFQ 16-75
Date: August 13, 2018
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Engineering Services Agreement for the
Howard Street Corridor Improvement Project Phase II, RFQ 16-75, Christopher B.
Burke Engineering’s total base bid is $600,000.00, and they will receive 15.1%
credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Altamanu Inc.
1700 Irving Park Road, # 202
Chicago, IL 60613
Landscape
Design
$79,499.58 13.2% X
GSG Consultants
855 W. Adams Street, #200
Chicago, IL 60607
Construction
Management
$11,500.00 1.9% X
Total M/W/EBE $90,999.58 15.1%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council meeting of August 13, 20178 Item A17
Ordinance 83-O-18: Water Supply Agreement with Lincolnwood
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Dave Stoneback, Public Works Agency Director
Subject: Ordinance 83-O-18, Lincolnwood Water Supply Agreement
Date: August 4, 2018
Recommended Action:
Staff recommends that the City Council adopt Ordinance 83-O-18, authorizing the City
Manager to execute a Water Supply Agreement with the Village of Lincolnwood. The
initial term of the agreement is for 39 years with two 10 year extension provisions at the
discretion of Lincolnwood.
Livability Benefits:
Built Environment: Manage Water Resources responsibly
Climate & Energy: Improved Energy and Water Efficiency
Background:
For the past several years the City of Evanston has been in negotiations with
surrounding communities for the provision of Lake Michigan drinkable water. These
negotiations were the result of the major water rate increases implemented by the City
of Chicago. Due to this higher rate from Chicago, the City of Evanston has been able to
provide competitive rates to surrounding communities even after the communities take
into account costs for construction of needed connection facilities to the City of
Evanston’s Water Treatment Plant.
Summary:
Below are the major provisions of the Water Supply Agreement recommended for
approval:
•All rate provisions are based on the American Water Works Association (AWWA)
M-1 Principles of Water Rates Fees and Charges.
•10.0% Return on Rate – This is the profit over and above all revenues received
for producing drinkable water and maintaining all assets included in the Water
Memorandum
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Supply Agreement. This rate is estimated to result in just over $500,000 per year
at current usage levels.
• Original Cost/Reproduction Cost calculation for assets at a 50/50 ratio. This ratio
is more favorable than the 75/25 ratio included in the Northwest Water
Commission water supply agreement and is similar to the Morton Grove / Niles
Water Commission water supply agreement.
• A not to exceed water rate for the 2018 through 2020 years of the contract. This
provision is included to provide rate stabilization during initial construction and
the first two years of the contract.
Evanston will need to construct a new underground transmission main from the South
Standpipe site, located at Hartrey and Cleveland, south on Hartrey to Oakton and then
west on Oakton from Hartrey to the City Limit. A new underground meter vault will be
installed at the City Limit and will be the point of delivery to Lincolnwood. The
transmission main and meter vault is estimated to cost $1,800,000 and be funded by
the Water Fund. It is anticipated that Evanston will sell a bond to fund the construction
and it is assumed that the bond interest will be 4% over 20 years. These assets will be
100% allocated to Lincolnwood and as such, Evanston will realize a 10% return on rate
over the 99 year life of these assets.
It is anticipated that Lincolnwood and Evanston begin engineering design of the
necessary transmission mains this fall and winter allowing the construction projects to
be bid in early 2019. Construction is anticipated to begin in spring 2019 and be
complete in the fall of 2019. Water delivery is anticipated in the fourth quarter of 2019.
The table below shows the not to exceed fixed rates for years 2018-20 and the
calculated rates using the AWWA M1 rate calculation for years 2021 and 2022. The
2020 rate includes Lincolnwood’s portion of funding for the Clearwell replacement
project at the Water Treatment Plant. The 2022 rate includes the Lincolnwood portion
of funding for the replacement of the oldest intake pipe at the Water Treatment Plant.
Year Estimated Rate
($/1,000 gallon)
Estimated Evanston
Profit
2018 $1.53 $ 530,000
2019 $1.44 $ 507,000
2020 $1.60 $ 565,000
2021 $1.63 $ 577,000
2022 $1.82 $ 670,000
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Legislative History:
On July 23, 2018 Lincolnwood approved a resolution an Agreement with the City of
Evanston for the Purchase of Potable Water.
Attachments:
Ordinance 83-O-18
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7/23/2018
83-O-18
AN ORDINANCE
Authorizing the City Manager to Execute an Agreement to Sell Water
to a New Wholesale Water Customer,
the Village of Lincolnwood, Illinois
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Legislative Statement. The City of Evanston is the owner
and operator of a water intake, filtration, treatment and pumping plant located at 555
Lincoln Street, Evanston, Illinois. Evanston draws water from Lake Michigan for
Evanston’s drinkable water, firefighting and fire protection needs for its community, and
for distribution and resale to its customers. The Village of Lincolnwood wants to
purchase drinkable Lake Michigan water from Evanston for distribution and sale to its
customers of its water system. The initial term of the Agreement will be for 39 years,
and may be renewed as provided for in the terms of the Agreement.
SECTION 2: The City Manager is authorized and directed to further
negotiate and execute with the Village of Lincolnwood, Illinois, an Agreement to sell
water, in substantial conformance with the terms and conditions of the Water Supply
Agreement described in Exhibit A. The Corporation Counsel is authorized to approve
the Agreement as to form and legality prior to its execution by the City Manager.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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83-O-18
~2~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The Legislative Statement in Section 1 is declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 83-O-18 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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83-O-18
~3~
EXHIBIT A
WATER SUPPLY AGREEMENT
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1
WATER SUPPLY AGREEMENT BETWEEN
THE CITY OF EVANSTON AND,
THE VILLAGE OF LINCOLNWOOD
Contents
Background ..................................................................................................................................... 5
1.Parties ...................................................................................................................................... 5
1.01 Parties .............................................................................................................................. 5
2.Initial Term of Agreement; Extended Term; Service Year; Fiscal Year ................................ 5
2.1. Initial Term ................................................................................................................... 5
2.2 Extended Term ................................................................................................................ 5
2.3 Service Year; Fiscal Year ................................................................................................ 6
3.Water Defined ......................................................................................................................... 6
3.01 Water Defined .................................................................................................................. 6
4.Commencement of Obligation to Deliver and Receive Water ................................................ 6
4.1 Intentionally Left Blank ................................................................................................... 6
4.2 LINCOLNWOOD Notice to Evanston to Proceed with Final Engineering Design ........ 6
4.3 LINCOLNWOOD Notice to Evanston to Proceed with Construction ............................ 6
4.4 Delivery Date ................................................................................................................... 7
4.5 LINCOLNWOOD Payment for Water; Water During Construction .............................. 7
4.6 Water Rate Payable to Evanston in Service Year 2018 and Beyond .............................. 7
4.7 Water Rate Payable to Evanston in Service Years 2023 and Thereafter ......................... 7
5.Rate.......................................................................................................................................... 8
5.1 Ratemaking Principles and Policies................................................................................. 8
5.2 Billing and Payments ....................................................................................................... 8
5.3 Return on Rate Base ........................................................................................................ 9
5.4 Depreciation Charge ...................................................................................................... 11
5.5 Quantity Charge ............................................................................................................. 11
5.6 Demand Charge and Quantity Charge Smoothing ........................................................ 12
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5.7 LINCOLNWOOD Audit Rights .................................................................................... 13
5.8 True-Up ......................................................................................................................... 13
6. Water System Definitions ..................................................................................................... 13
6.01 Water System Definitions and Related Terms............................................................... 13
7. Water Supply; Allocation; Distribution ................................................................................ 15
7.1 Water Supply, Sale and Purchase; Allocation ............................................................ 15
7.2 Emergency Connections ................................................................................................ 15
7.3 Coefficient of Friction ................................................................................................... 15
7.4 Pressures ........................................................................................................................ 16
7.5 Supply and Service Agreement Only; Title to Water .................................................... 16
7.6 Temporary Restriction ................................................................................................... 17
7.7 Maintenance ................................................................................................................... 17
7.8 Lincolnwood Option to Purchase Water from Other Suppliers .................................... 18
7.9 Surges and Back-Flows ................................................................................................. 18
7.10 LINCOLNWOOD Responsibility for Damage to Evanston’s Water Utility ................ 18
7.11 Evanston’s Responsibility for Damage to LINCOLNWOOD’s Water System ............ 19
8. Existing and Future Customers of Evanston; LINCOLNWOOD Other Users .................... 19
8.1 Existing and Other Water Customers Served by Evanston ........................................... 19
8.2 Northwest Water Commission .......................................................................................... 19
8.3 Liability for Unreasonable Delay by LINCOLNWOOD .............................................. 19
8.4 Liability for Unreasonable Delay by Evanston .............................................................. 20
9. Facility Completion Schedule ............................................................................................ 20
9.1 Specifications and Sequence of Construction for the Project Improvements ............... 20
9.2 IEPA and Other Approvals for the Project .............................................................. 21
9.3 Easements, Licenses, Permits, Fees and Approvals ..................................................... 21
10. Meters and Measurements; Meter Testing .......................................................................... 21
10.1 Unit of Measurement .................................................................................................. 21
10.2 Supervisory Control and Data Acquisition (“SCADA”) ........................................ 21
10.3 Delivery Meters .......................................................................................................... 22
10.4 Check Meters .............................................................................................................. 22
10.5 Meter Calibration and Adjustment ............................................................................. 23
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10.6 Notification Concerning Meter Tests ......................................................................... 23
10.7 Removal of Meters .................................................................................................................... 24
10.8 Meters for Customers ................................................................................................................ 24
11. Dispute Resolution ............................................................................................................................ 24
11.1 Negotiation ................................................................................................................................ 24
11.2 Remedies ............................................................................................................................. 25
11.3 Venue and Applicable Law ................................................................................................. 25
12. Force Majeure .................................................................................................................................. 25
12.1 Excuse From Performance ........................................................................................................ 25
12.2 Force Majeure Event ................................................................................................................ 25
12.3 Notice ....................................................................................................................................... 26
13. Preservation of Water Rights ............................................................................................................ 26
14. Good Faith and Fair Dealing ............................................................................................................. 26
15. Disconnection, Removal Relocation of Connection Facilities or Transmission Mains .................... 27
15.1 Termination of Agreement ........................................................................................................ 27
15.2 Relocation ................................................................................................................................. 27
16. Termination; Default ......................................................................................................................... 27
16.1 Termination by Evanston .......................................................................................................... 27
16.2 Termination by Mutual Agreement ........................................................................................... 27
16.3 Termination by LINCOLNWOOD ........................................................................................... 28
16.4 Default; Cure Period; Relief...................................................................................................... 29
17. General Conditions ........................................................................................................................... 30
17.1 Entire Agreement ...................................................................................................................... 30
17.2 Prompt Payment ........................................................................................................................ 30
17.3 Compliance With Laws ............................................................................................................. 30
17.4 Regulatory Bodies ..................................................................................................................... 30
17.5 Illinois Freedom of Information Act ......................................................................................... 30
17.6 Interpretation; Headings ........................................................................................................... 31
17.7 Waiver ....................................................................................................................................... 31
17.8 No Individual or Personal Liability .......................................................................................... 31
17.9 No Third Party Beneficiaries .................................................................................................... 31
17.10 Amendments ............................................................................................................................. 32
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17.11 Assignment ............................................................................................................................... 32
17.12 Notice ........................................................................................................................................ 32
17.13 Severability ............................................................................................................................... 34
17.14 No Separate Legal Entity; No Joint Venture or Partnership or Agency.................................... 34
17.15 Independent Sovereign Status ................................................................................................... 34
17.16 Effective Date ........................................................................................................................... 35
17.17 Authorization ............................................................................................................................ 35
17.18 Counterparts .............................................................................................................................. 35
17.19 Exhibits ..................................................................................................................................... 35
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Background
The City of Evanston (“Evanston”) is the owner and operator of a water intake, filtration,
treatment and pumping plant (the “Water Plant”) located at 555 Lincoln Street, Evanston,
Illinois. The Water Plant is on the shore of Lake Michigan and Evanston draws water from
Lake Michigan for Evanston’s drinkable water, firefighting and fire protection needs for its
community, and for distribution and resale to its customers (“Evanston Water Utility”). The
Village of Lincolnwood (“Lincolnwood”) wants to purchase drinkable Lake Michigan water
from the Evanston Water Utility for the uses specifically allowed by this Agreement, including
but not limited to, distribution and sale to customers of the Lincolnwood water system.
1. Parties
1.1 Parties
The parties to this Water Supply Agreement (“Agreement”) are Evanston and Lincolnwood, who
are at times referred to in this Agreement as a “Party” or collectively as the “Parties”.
2. Initial Term of Agreement; Extended Term; Service Year; Fiscal Year
2.01. Initial Term
The Initial Term (“Initial Term”) shall commence on the Effective Date of this Agreement (as
defined in Section 17.16 (Effective Date)) and shall end at 11:59 p.m. on December 31, thirty
nine (39) years after the Effective Date of this Agreement.
2.2 Extended Term
The Initial Term of this Agreement may be extended for up to two (2) consecutive terms
(generally referred to as an “Extended Term” or specifically referred to as the “First Extended
Term” and the “Second Extended Term”). The First Extended Term and the Second Extended
Term will each be ten (10) years in length, unless Lincolnwood delivers written notice of its
intention to not extend the Initial Term or any Extended Term of this Agreement. Any such
written notice must be delivered to Evanston not less than five (5) years prior to the termination
date of the then-existing Term. If this Agreement is extended for the Second Extended Term,
then this Agreement shall renew automatically at the end of the Second Extended Term at ten
(10) year intervals thereafter, unless either Party conveys written notice of its intention to
terminate this Agreement not less than five (5) years prior to the termination date of the then-
existing Term.
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2.3 Service Year; Fiscal Year
Each Service Year (“Service Year”) under this Agreement will be the time period of January 1st
to December 31st. Each Fiscal Year (“Fiscal Year”) under this Agreement will be the time period
of January 1st to December 31st.
3. Water Defined
3.1 Water Defined
In this Agreement, Water means Lake Michigan water that is safe for human consumption (i.e.
drinkable water) and that meets or exceeds the requirements of any current or successor federal,
state of Illinois, or local agency or governmental authority having jurisdiction over the operation
of public water supplies. Evanston shall supply water that is like kind and quality with that
supplied by Evanston to its other customers. Whether “water” is capitalized in this Agreement or
not, it shall have the meaning set forth in this Section.
4. Commencement of Obligation to Deliver and Receive Water
4.01 Intentionally Left Blank
4.2 LINCOLNWOOD Notice to Evanston to Proceed with Final Engineering Design
Not more than thirty (30) calendar days after LINCOLNWOOD awards the final engineering
design work for the LINCOLNWOOD Water System, LINCOLNWOOD shall deliver to
Evanston in writing a notice to proceed on final engineering design of the Evanston Connection
Facilities.
4.3 LINCOLNWOOD Notice to Evanston to Proceed with Construction
Not more than thirty (30) calendar days after LINCOLNWOOD awards the first construction
contract relative to the construction of the LINCOLNWOOD Water System, LINCOLNWOOD
shall deliver to Evanston in writing a notice to proceed on construction of the Evanston
Connection Facilities.
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4.4 Delivery Date
Evanston shall deliver water to LINCOLNWOOD, on a date mutually agreed by the Parties, but
no later than one hundred and twenty (120) calendar days of receiving written notice from
LINCOLNWOOD that LINCOLNWOOD is ready to receive water.
4.5 LINCOLNWOOD Payment for Water; Water During Construction
Except for water usage during construction and testing of the Project improvements,
LINCOLNWOOD shall not be responsible to pay for any water charges under this Agreement
until the improvements and construction at the Point of Delivery, are completed, and until
Evanston delivers water to LINCOLNWOOD for resale to its customers. During the construction
and testing of the improvements at the Point of Delivery, Evanston will charge
LINCOLNWOOD for its water usage at the water rates and charges identified in Section 4.06
(Water Rate Payable to Evanston in Service Year 2018 and Beyond) of this Agreement.
4.6 Water Rate Payable to Evanston in Service Year 2018 and Beyond
The Parties agree that the identification of the total equivalent water rate payable to Evanston per
1,000 gallons supplied to LINCOLNWOOD in the Service Years identified below will be as
follows:
Service Year LINCOLNWOOD
2018 $ 1.53 Not to Exceed Rate
2019 $ 1.44 Not to Exceed Rate
2020 $ 1.60 Not to Exceed Rate
2021 $1.63 Projected, conforming
to Section 5 below
2022 $1.82 Projected, conforming
to Section 5 below
4.7 Water Rate Payable to Evanston in Service Years 2023 and Thereafter
The Parties agree that the identification of the total equivalent water rate payable to Evanston per
1,000 gallons supplied to LINCOLNWOOD in Service Years 2023 and thereafter will be
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calculated in accordance with Section 5 (Rate) below. The above rates may be adjusted down
based on final rate calculations as provided for in Section 5 (Rate). The rate charged to
Lincolnwood for water sold for construction and testing shall also use the above table. No True
Up will be calculated for water sold for construction and testing purposes. Except for water sold
to Lincolnwood for construction and testing, if the actual rate incurred at any time during Service
Years 2018, 2019, 2020, 2021, or 2022 is different than the scheduled rate set forth in this
Section, a “True-Up” calculation, in accordance with Section 5.08 (True-Up) will be completed
no later than thirty (30) days after the Evanston Comprehensive Annual Financial Report
(“CAFR”) applicable to that Service Year is completed. The Parties attached as Group Exhibit
“A” to this Agreement an illustrative example of the “True-Up” process, including an
identification of the formula and its components that will be used in performing the “True-Up”
calculation. Any credit due to Lincolnwood will be allocated to that Party according to the
process outlined in Section 5.08 (True-Up) of this Agreement. All water charges otherwise
required to be paid under Section 4.06 (Phased Water Delivery to LINCOLNWOOD) will be
payable by LINCOLNWOOD.
5. Rate
5.1 Ratemaking Principles and Policies
The Parties agree that the definitions, policies and principles described in the AWWA M-1, the
“Principles of Water Rates, Fees and Charges published by the American Water Works
Association, Sixth Edition”, as amended, may be used as a reference guide for the Parties under
this Agreement. However, in the event of a conflict or inconsistency between any provision or
term of the AWWA M-1 and this Agreement, the provision or term of this Agreement shall
govern.
5.2 Billing and Payments
Evanston shall submit all water bills to LINCOLNWOOD on a monthly basis.
LINCOLNWOOD shall pay all amounts due to Evanston pursuant to this Agreement in
accordance with the Local Government Prompt Payment Act, 50 ILCS 505/1 et seq. (“LGPPA”).
The water bills shall be itemized with sufficient detail to inform LINCOLNWOOD that the
charges and fees set forth in each monthly bill conform to the agreed-upon rates and cost
components set forth in this Agreement. If payment is not made within the required thirty (30)
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calendar day period, Evanston will charge LINCOLNWOOD a penalty for late payment of water
bills in accordance with the interest penalty provision contained in Section 4 of the LGPPA (50
ILCS 505/4). No other penalty can be assessed against LINCOLNWOOD for late payments of
water bills, except for Evanston’s optional right to terminate this Agreement for nonpayment as
provided for in Section 16.01 (Termination by Evanston). Evanston’s termination option is
subject to the right of LINCOLNWOOD to resolve any late payment within the applicable cure
period. The billing structure will conform to the rates and components identified and defined
below:
• Demand Charge: A fixed monthly payment consisting of (i) one-twelfth (1/12th)
of the Annual Return on the Fair Value Rate Base as determined in accordance with Section 5.03
(Return on Rate Base) and (ii) a Depreciation Charge determined in accordance with Section
5.4 (Depreciation Charge).
• Quantity Charge: A payment based on the quantity of water delivered through the
metering point(s) to Lincolnwood’s water system multiplied by the Quantity Rate determined in
accordance with the provisions of Section 5.05 (Quantity Charge).
5.3 Return on Rate Base
The “Rate Base” consists of those components of Evanston’s Water Utility relating to assets in
the Source of Supply, Pumping Plant, Treatment Plant, Water Plant and Transmission locations
(the “Evanston Water Utility Components”). These Water Utility Components in service as of
December 31, 2015, are identified in the “Evanston Water Utility Components Sheet” which is
part of attached Group Exhibit “B” (Example of Rate Calculation for LINCOLNWOOD Water
Rate for Service Year 2017 Based on Evanston Audited Information for Fiscal Year 2015) to this
Agreement. The Parties to this Agreement understand and acknowledge that these Evanston
Water Utility Components will adjust annually as of the end of each Fiscal Year to reflect
additions to, and retirements of, Evanston Water Utility Components. The Parties to this
Agreement understand and acknowledge that these Evanston Water Utility Components may
adjust between the Effective Date of this Agreement and the date of delivery of water. Evanston
shall be included as a component of the Evanston Water Utility for purposes of asset allocation
and rate making related to asset allocation only for LINCOLNWOOD.
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• Original Cost Rate Base: The components of the Rate Base valued at the original
cost to Evanston of the acquisition, engineering, construction and installation of the assets of the
Water Utility as identified in the most recently available Evanston Comprehensive Annual
Financial Report (“Evanston CAFR”), minus accrued depreciation as of the end of the Fiscal
Year used as a basis for determining Water Charges under this Agreement.
• Reproduction Cost New Rate Base: The components of Rate Base valued initially
in the most recently available Evanston CAFR prior to the commencement of delivery of water
under this Agreement. Reproduction Cost New Rate Base will be recalculated as of the end of
each succeeding fifth Fiscal Year, starting in 2020, reflecting components then properly allocated
to the Rate Base pursuant to this Agreement. The recalculation of the Reproduction Cost New
Rate Base will utilize the most current valuation of the Evanston Water Utility, as identified by a
reputable qualified consulting engineering firm experienced in water works valuation hired by
Evanston. Accrued depreciation identified by the engineering firm’s valuation study, plus
accrued depreciation which occurred from the date of the valuation to the end of the applicable
Fiscal Year of the rate determination, will be deducted from the reproduction cost new of the
plant in service at the end of the Fiscal Year.
• Fair Value Rate Base: This will be calculated initially in the most recently
available Evanston CAFR prior to the commencement of delivery of water under this
Agreement. The Fair Value Rate Base will be recalculated as of the end of each succeeding fifth
Fiscal Year, starting in 2020, and will consist of the sum of fifty percent (50%) of the original
Cost Rate plus fifty percent (50%) of the Reproduction Cost Rate Base as of the calculation
date. The Fair Value Rate Base will be subject to annual adjustment as of the end of the Fiscal
Year between Fair Value Rate Base recalculations to reflect additions to and retirements of
Water Utility assets contained in the Rate Base during the Fiscal Year. The next verification of
the elements of the Fair Value Rate Base will be performed by Burns and McDonnell in 2020 (or
its successor entity selected by Evanston, as the case may be), and then once every five (5)
calendar years thereafter. Additions will be valued at their original cost until recalculation of the
Fair Value Rate Base, at which time such additions will be valued in the same manner as the Fair
Value Rate Base. Retirements will be valued at their fair value as reflected in the last previous
Fair Value Rate Base computation.
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• Annual Return on Rate Base: The Annual Return on Rate Base will be multiplied
ten percent (10.0%) on the LINCOLNWOOD share of the Fair Value Rate Base identified in the
most recently available Evanston CAFR, and otherwise conform to the cost of service principles
identified in Section 5.01 (General Principles and Policies). The LINCOLNWOOD share of the
Fair Value Rate Base will be determined by allocating to LINCOLNWOOD a portion of such
Fair Value Rate Base, as adjusted and recalculated from time to time as provided by this
Agreement. This adjustment will be based upon the ratio of each Evanston Water Utility
customer allocation, which includes the City of Evanston’s allocation, compared to the total
allocation of all Evanston Water Utility customers established by order of the Illinois
Department of Natural Resources (“IDNR”) during the Fiscal Year.
5.4 Depreciation Charge
These charges will be calculated as of the end of each Fiscal Year following commencement of
the delivery of water to LINCOLNWOOD and will consist of one-twelfth (1/12th) of an annual
depreciation charge, calculated by applying the depreciation rates utilized by Evanston identified
in Group Exhibit “C” (Depreciation Rates) to this Agreement, to the original cost of the
depreciable Water Utility asset defined in Section 5.03 (Return on Rate Base) in service
contained in the Fair Value Rate Base allocated to LINCOLNWOOD. As of the date when any
depreciable Water Utility asset will be placed in service or any depreciable Water Utility asset in
the Fair Value Rate Base is retired from service, charges of depreciation to LINCOLNWOOD
will be correspondingly adjusted as of the end of the Fiscal Year in which the addition or
retirement took place.
5.5 Quantity Charge
LINCOLNWOOD will pay Evanston a Quantity Charge based upon a Quantity Rate equal to
LINCOLNWOOD’s share of the “Operating Costs” per 1,000 gallons of water delivered to the
Point of Delivery. The “Operating Costs” to be included in determining the Quantity Rate are the
costs assigned to the functions of Administration, Pumping, Filtration, and Distribution,
identified in the Evanston CAFR of the Evanston Water Fund described in Group Exhibit “B”
attached to this Agreement. The Operating Costs applicable to water deliveries during the
Service Year will be determined based on the results of operation of the Evanston Water Utility,
as audited by independent certified public accountants selected by Evanston, as reviewed by
LINCOLNWOOD. The total Quantity Charge will be adjusted at the end of each Service Year
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to reflect the actual, total Quantity Charge owed to Evanston based on the Fiscal Year Operating
Costs finally determined by the latest annual audit performed by the current Evanston
independent certified public accountant as defined in Section 5.08 (True Up). In determining the
Quantity Rate, Operating Costs will be allocated to LINCOLNWOOD based upon the ratio of its
Average Day Demand identified in Section 7 (Water Supply; Allocation; Distribution) of this
Agreement supplied by the Evanston Water Utility, to the aggregate of the Average Day Demand
of all Evanston Water Utility, LINCOLNWOOD and other customers or users of the Evanston
Water Utility system during the Fiscal Year. The Quantity Rate will not include any portion of
any costs included in computing the Fair Value Rate Base, Annual Return on Rate Base or
Depreciation Charge.
5.6 Demand Charge and Quantity Charge Smoothing
Demand Charge Cap. Upon completion of the Clearwell Project immediately south of
the Evanston Water Utility, and upon completion of the Intake Replacement Project, but not later
than the end of year 2022, any increase and decrease in any Evanston Water Utility Asset shall
not increase the total rate charged to LINCOLNWOOD by more than four percent (4%) per
year until the entire cost of the Evanston Water Utility Asset has been recovered by either Party
compared to the cost change that would have occurred if the Evanston Water Utility Asset
change was not smoothed. No cap or smoothing will be calculated due to the change in total
customers utilizing the Evanston Water Utility. Any increased capital costs associated
exclusively with the acquisition of new customers by Evanston will not be included in the rate
calculation for LINCOLNWOOD. LINCOLNWOOD’s rate shall not be increased as a result of
the acquisition of new Evanston customers. Evanston may accelerate the replacement of assets
assigned to LINCOLNWOOD, as needed, to add a new Evanston customer or may add new
assets beneficial to LINCOLNWOOD, provided that the new rate for LINCOLNWOOD is equal
to or less than the then-current LINCOLNWOOD rate.
Quantity Charge Cap. The Parties agree to cap the annual increase of the labor costs
portion of the Operating Costs that are used to determine the Quantity Rate based on the actual,
annual aggregate cost increase (if any), if Evanston labor costs increase more than 4% in any
given year. When Evanston labor costs increase by more than 4% any given year, the labor
costs portion of the Operating Costs shall be capped based on the average of the annual
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percentage increases of labor costs for public works employees of Evanston and Lincolnwood
(e.g., Evanston increase (4.4%) plus Lincolnwood Increase (4.0%) divided by two equals a 4.2%
capped increase).
5.7 LINCOLNWOOD Audit Rights
Not more than once per year, LINCOLNWOOD shall have the right to audit all parts of the
water charges, and the components thereof, as well as any other fees, charges, or assessments
provided for in this Agreement. LINCOLNWOOD’s right to audit includes, but is not limited to,
the Demand Charge, the Quantity Rate, the Quantity Charge, the Rate Base and the Depreciation
Charge, as well as any other components of the water charges. Evanston shall reasonably
cooperate with requests by LINCOLNWOOD and its auditors regarding reasonable requests for
documents and information needed to complete the audit related to the rights and obligations of
the Parties under this Agreement. Each Party is responsible for its respective costs of the audit.
5.8 True-Up
At the end of each Service Year and subject to Section 5.07 (LINCOLNWOOD Audit Rights),
there will be a final Quantity Charge or credit issued by Evanston to LINCOLNWOOD to adjust
the total Quantity Rate calculated by utilizing the latest available Fiscal Year audited Operating
Costs. Any adjustments to the water charges, and the components thereof, as well as any other
fees, charges, or assessments provided for in this Agreement, that require additional payment to
Evanston by LINCOLNWOOD or any credit to LINCOLNWOOD by Evanston shall be
calculated as part of this annual True-Up process. The Parties have attached as Group Exhibit
“A” to this Agreement, illustrative examples of the “True-Up” process. After the True-Up
process and any dispute resolution process are completed, this final charge or credit shall be paid
by the responsible Party within thirty (30) calendar days of the issuance of the invoice or credit
by separate payment or as otherwise mutually agreed to in writing by the Parties.
6. Water System Definitions
6.1 Water System Definitions and Related Terms
In this Agreement, the following definitions apply:
• Evanston Clearwell Project: The replacement of the 5.0 MG treated water storage
facility located on the south side of Lincoln Street opposite the water treatment plant (See,
Group Exhibit “B”, #203 of the Treatment Plant asset list).
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• Evanston Connection Facility: Evanston control valve, delivery meter, piping and
other components necessary to supply water to LINCOLNWOOD that will be housed in an
underground vault near the intersection of Oakton Avenue and the North Shore Channel, owned
by Evanston and included as a transmission component in the rate base.
• Evanston Intake Replacement Project: The replacement of Evanston’s 36” and
42” diameter intake(s) and all appurtenances thereto (See Group Exhibit “B”, #9 and #13 in the
Source of Supply asset list).
• Evanston Water Utility: The assets in the Source of Supply, Pumping Plant,
Treatment Plant, Water Plant and Transmission locations in service as of December 31, 2015,
and identified in Group Exhibit “B” to this Agreement, which components may adjust annually
as of the end of each Fiscal Year to reflect additions to, and retirements of, Water Utility
components.
• Lincolnwood Water System: The infrastructure that makes up the Lincolnwood
Water System, including but not limited to, the water treatment, pumping, storage, distribution
and delivery system, pump stations, transmission and distribution mains, valves, meters, and
connection facilities.
• Point of Delivery: The point of connection of the LINCOLNWOOD Water
System and the Evanston Connection Facility adjacent to the underground vault at Evanston
border on the East side of the North Shore Channel.
• Project: The construction of the Evanston Connection Facilities, the Evanston
Facilities Adjustments, the LINCOLNWOOD Water System, and all related and necessary
improvements made to the Evanston Water Utility, and the Lincolnwood Water System, as
provided for in this Agreement.
• To the extent a word or term is used in this Agreement that is not defined herein,
the first source of interpretation of the word or term shall be its definition in the AWWA M-1
Manual or other AWWA publication pertaining to water transmission and distribution facilities
(if defined therein), then any applicable federal or state laws (e.g., Clean Water Act) and then the
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common definition found in the most recent edition of any mutually agreed upon nationally
published dictionary (e.g., Webster’s Dictionary or Merriman’s Dictionary).
7. Water Supply; Allocation; Distribution
7.1 Water Supply, Sale and Purchase; Allocation
Evanston will sell and deliver to LINCOLNWOOD the full water requirements of the
LINCOLNWOOD Water System, except as otherwise set forth in this Agreement.
LINCOLNWOOD will purchase all of the water it receives from Evanston in accordance with
this Agreement.
LINCOLNWOOD is responsible to obtain and maintain a water allocation from the Illinois
Department of Natural Resources (“IDNR”). In this Agreement, Average Day Demand
(“ADD”) means the IDNR water allocations established in November 2011 for Lincolnwood. In
this Agreement, Maximum Flow Rate (“MFR”) means the rate of flow that Evanston is required
to provide at the Point of Delivery.
The MFR to Lincolnwood is based on the Year 2030 IDNR water allocation assigned to
Lincolnwood multiplied by a 1.65 peaking factor.
• Illustrative formula for calculating the MFR for Lincolnwood: Lincolnwood
Year 2030 IDNR water allocation = 2.429 x 1.65 = 4.0079 Million Gallons Per Day
(“MGD”) MFR.
7.2 Emergency Connections
This Agreement will not prohibit LINCOLNWOOD or Evanston from entering into any
emergency water service agreement with another municipality, water agency, or other source.
Nothing in this Section will prevent Evanston’s right to collect all water charges provided for in
this Agreement.
7.3 Coefficient of Friction
LINCOLNWOOD shall maintain its transmission main to provide a coefficient of friction (“C-
factor”) to be determined after the completion of the final design engineering for the
LINCOLNWOOD Water System, which C-factor will be incorporated into this Agreement by a
jointly executed side-letter issued prior to the delivery date of water. Unless otherwise agreed to
by the Parties, the C-factor rating of the LINCOLNWOOD Water System between the Point of
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Delivery and the LINCOLNWOOD booster station or LINCOLNWOOD (referred to as the
“Evanston Pressurized Zone” of the LINCOLNWOOD Water System) receiving reservoir shall
not be less than a C-factor rating of 90. If the C-factor falls below 90 within the Evanston
Pressurized Zone of the LINCOLNWOOD Water System, Evanston is not required to meet the
Maximum Flow Rate as indicated in Section 7.01 (Water Supply Sale and Purchase; Allocation).
The Maximum Flow Rate shall decrease directly on a one to one basis with the decrease in C-
factor rating (e.g., each one (1) point loss or gain of C-factor equals a 1.11% change in the
maximum flow rate: 80 C-factor = 88.90% maximum flow rate). The C-factor is identified in
Cameron Hydraulic Data, or equivalent successor statement of measure, and typically used for
the design of concrete pipes to reflect the roughness of the pipe after many years of operation.
LINCOLNWOOD shall test its transmission main beginning in Year 2023, and every fifth year
thereafter, to determine the C-factor rating and promptly provide those results to Evanston to
ensure adherence to this requirement. If the LINCOLNWOOD’s transmission main fails to meet
the required C-factor rating as set forth in this Section, then another C-factor test shall be
conducted during the subsequent Service Year.
7.4 Pressures
Evanston will supply water to LINCOLNWOOD by direct pressure from the Evanston Water
Plant without intermediate pumping from reservoirs. Evanston shall control operating pressures
within its water distribution system and adjust such pressures according to the water demands
within its water distribution system to ensure that the pressure at the Point of Delivery is at all
times between 40 and 50 pounds per square inch (“PSI”).
7.5 Supply and Service Agreement Only; Title to Water
Nothing in this Agreement shall be construed as granting any proprietary or other interest in the
Evanston Water Utility to LINCOLNWOOD. Nothing in this Agreement shall be construed as
granting any proprietary or other interest in the LINCOLNWOOD Water System to Evanston.
Evanston and LINCOLNWOOD agree that this Agreement is solely an agreement for the sale
and purchase of a supply of Water and related services. Title to Water passes at the Point of
Delivery from Evanston to LINCOLNWOOD. Evanston agrees to deliver an adequate water
supply on a regular basis to maintain LINCOLNWOOD water requirements as provided for in
this Agreement. Evanston agrees to not utilize off-peak pumping to meet the LINCOLNWOOD
water requirements, unless requested by LINCOLNWOOD.
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7.6 Temporary Restriction
Evanston has the right to restrict, on a temporary basis, the supply of water to LINCOLNWOOD
in order to ensure an adequate water supply to all customers of the Evanston Water Utility for
basic water services, and firefighting purposes, provided that the duration of the temporary water
restriction is limited to the minimum time period necessary to resolve the condition or
unforeseen emergency that caused the temporary restriction. Evanston shall take immediate,
commercially reasonable actions to fix, repair, employ a temporary solution until a permanent
solution is available or resolve the condition or unforeseen emergency that caused the temporary
water restriction. If there is an insufficient water supply available to serve LINCOLNWOOD and
all other customers, LINCOLNWOOD will receive its pro-rata share of the amount of water that
is stored and available at the Evanston Water Utility based on the IDNR water allocation(s) as
defined and identified in Group Exhibit “B” to this Agreement. If Evanston temporarily
restricts the supply of water to LINCOLNWOOD under this Section, it shall deliver immediate
written notice to LINCOLNWOOD that explains the reason(s) for the restriction, identifies the
estimated reduction in the volume of water to be supplied to LINCOLNWOOD and the
anticipated duration of the reduction in water supply service. During the first twenty-four (24)
hour period of the temporary water restriction, Evanston shall provide LINCOLNWOOD with
status reports in subsequent eight (8) hour intervals relative to the progress in resolving the
condition or unforeseen emergency that caused the temporary water restriction. If the temporary
water restriction extends or is anticipated to extend beyond a twenty-four (24) hour period, the
Parties agree to meet to discuss commercially reasonable options and actions to fix, repair,
employ a temporary solution until a permanent solution is available or resolve the condition or
unforeseen emergency that caused the temporary water restriction.
7.7 Maintenance
Scheduled maintenance and repair to the Evanston Water Utility or the LINCOLNWOOD Water
System that may impact water supply and service to LINCOLNWOOD cannot be done except
upon prior notice to the other Parties of not less than five (5) days. Scheduled maintenance to
water system infrastructure during peak demand periods shall be avoided to the extent possible.
Notice of emergency maintenance or repair will be provided by the Party performing the
maintenance and repair to the other Party as soon as practicable under the circumstances. Each
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Party agrees to maintain their respective water systems in accordance with the manufacturers’
warranty and operational specifications.
7.8 Lincolnwood Option to Purchase Water from Other Suppliers
Notwithstanding any other provision in this Agreement, Lincolnwood may purchase water from
other water suppliers under the following two (2) situations. First, Lincolnwood may purchase
water from other water suppliers to the extent Evanston fails to deliver to Lincolnwood the full
water requirements up to the total amount of the IDNR water allocations as required by this
Agreement. In the event of such failure by Evanston, but excluding temporary restriction(s)
under Section 7.06 or maintenance situations under Section 7.07 above, Evanston shall provide
written notice to Lincolnwood of the service failure, which shall include a description of the
operational or technical reasons for the failure to deliver Lincolnwood’s full water requirements.
Second, Lincolnwood may purchase water from the City of Chicago under non-emergency
conditions in order to maintain an active, operational water supply connection.
7.9 Surges and Back-Flows
No surges or back-flows into any Party’s water system are allowable under this Agreement.
7.10 LINCOLNWOOD Responsibility for Damage to Evanston’s Water Utility
LINCOLNWOOD is responsible for damage to the Evanston Water Utility or of any of its
customers due to surges and back-flows caused by malfunction or misuse of LINCOLNWOOD’s
Water System, including, without limitation, valve operation or booster station operation,
excluding damage where Evanston is responsible for the operation of the LINCOLNWOOD
Water System, including, without limitation, its valve operation or booster station.
LINCOLNWOOD shall install a flow control system and a pressure recording system consisting
of remotely operated flow control valve(s) at the LINCOLNWOOD receiving reservoir(s).
LINCOLNWOOD shall provide the necessary equipment to transmit pressures, rates of flow and
receiving reservoir(s) elevations prior to delivery of water by Evanston. All devices necessary fo r
the control and transmission of pressures, levels and rates of flow of water furnished to
LINCOLNWOOD that are part of the LINCOLNWOOD Water System shall be provided and
maintained by LINCOLNWOOD, and comply with the provisions of Section 10 (Meters and
Measurements; Meter Testing). Water pressure and rate of flow readings shall be transmitted to
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the Evanston Pumping Station. All flow control valves within the Evanston Water Utility shall
be controlled by Evanston in accordance with the provisions of this Agreement.
7.11 Evanston’s Responsibility for Damage to LINCOLNWOOD’s Water System
Evanston is responsible for damage to the LINCOLNWOOD Water System or of the water
systems any of its customers due to surges and back-flows caused by malfunction or misuse of
Evanston’s Water Utility, including, without limitation, valve operation, booster station
operation or pump station operation.
8. Existing and Future Customers of Evanston; LINCOLNWOOD Other Users
8.01 Existing and Other Water Customers Served by Evanston
Evanston agrees that it will continue to supply water to its existing customers without impairing
LINCOLNWOOD’s right to Water service from Evanston under this Agreement, or impairing
Evanston’s ability to deliver Water to LINCOLNWOOD under this Agreement. Nothing in this
Agreement limits Evanston executing new, modified or amended agreements with any other
current or future wholesale water customer served by Evanston. LINCOLNWOOD agrees
Evanston has the right to serve new wholesale water customer(s) subject to its obligations to
LINCOLNWOOD under this Agreement.
8.2 Northwest Water Commission
In the event of the loss of the Northwest Water Commission (“NWC”) between the years of
2034-2047, the change in the total rate increase shall be calculated, and Lincolnwood shall be
assessed, not more than fifty percent (50%) of the rate increase incurred by the loss of NWC.
Assuming the loss of NWC between the years of 2034-2047, total Lincolnwood rate increases
shall be capped at eight percent (8%) per annum. Evanston shall take all commercially
reasonable actions to reduce all assets in use at the WTP to reflect the new plant demand without
NWC. After 2048, LINCOLNWOOD rates shall be recalculated according to this Agreement.
8.3 Liability for Unreasonable Delay by LINCOLNWOOD
If LINCOLNWOOD fails or refuses to complete the LINCOLNWOOD Water System as
required by this Agreement, then LINCOLNWOOD shall pay to Evanston all reasonable, actual,
documented costs incurred by Evanston as listed in Section 16.03 (G, H, or I) (Termination by
LINCOLNWOOD), and in Sections 4.01 (LINCOLNWOOD Notice to Evanston to Proceed
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With Preliminary Project Phase Work) through Section 4.07 (Commencement of Obligation to
Deliver and Receive Water). If LINCOLNWOOD fails to complete the LINCOLNWOOD
Water System due to a Force Majeure Event(s) or any other delays that prevent the completion of
LINCOLNWOOD’s Project Improvements until after the delivery of water (Section 4.04),
LINCOLNWOOD shall not be obligated to pay to Evanston any costs or penalty, provided that
LINCOLNWOOD has taken and continues to take all commercially reasonably actions to
complete the LINCOLNWOOD Project Improvements as soon as reasonably possible after the
expected delivery date of water.
8.4 Liability for Unreasonable Delay by Evanston
If Evanston fails or refuses to complete the components at the Point of Delivery in a
commercially reasonable time frame as outlined in Section 4.01 (LINCOLNWOOD Notice to
Evanston to Proceed with Preliminary Project Phase Work) through Section 4.07
(Commencement of Obligation to Deliver and Receive Water) and LINCOLNWOOD are unable
to receive water from Evanston by the anticipated initial delivery date of water, or such other
alternate water delivery date, as provided for in Section 4.01 (LINCOLNWOOD Notice to
Evanston to Proceed with Preliminary Project Phase Work) through Section 4.07
(Commencement of Obligation to Deliver and Receive Water) above, due to such failure or
refusal by Evanston, then Evanston will pay to LINCOLNWOOD the difference between the
water rate that would have been charged by Evanston under this Agreement, and the then-
applicable Chicago water rate (or the water rate charged by an alternate water supplier).
9. Facility Completion Schedule
9.1 Specifications and Sequence of Construction for the Project Improvements
After the approval of this Agreement, and subject to the notice to proceed provisions set forth in
this Agreement, the Parties agree to work cooperatively together and to share relevant
information to develop their respective specifications for their own Project improvements and to
prepare construction schedules and operating procedures for the Project improvements, including
the joint review of preliminary design plans and final design plans for review comment purposes
and delivery of periodic status reports by each Party relative to the Evanston Connection
Facilities and the LINCOLNWOOD Water System.
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9.2 IEPA and Other Approvals for the Project
The Parties agree to apply for, obtain and maintain all permits, licenses and other approvals
required by the federal, state, county and local governments and governmental regulatory
agencies with jurisdiction over the Project.
9.3 Easements, Licenses, Permits, Fees and Approvals
LINCOLNWOOD shall take all necessary action to acquire easements, permits and licenses for
the construction of the LINCOLNWOOD Water System Facilities within Evanston’s corporate
boundaries and outside of Evanston’s corporate boundaries. LINCOLNWOOD agrees to pay all
required permit fees, license fees and plan review fees to all governmental regulatory agencies
with jurisdiction over the Project, except for Evanston. Construction of the LINCOLNWOOD
Water System shall conform to all applicable laws, ordinances, codes, regulations and
specifications.
10. Meters and Measurements; Meter Testing
10.1 Unit of Measurement
The unit of measurement for water delivered pursuant to this Agreement will be gallons of water,
U.S. Standard Liquid measure, and all meters installed pursuant to this Agreement must, unless
the Parties otherwise agree, be so calibrated, and must read at one thousand (1,000) gallons of
water.
10.2 Supervisory Control and Data Acquisition (“SCADA”)
Evanston shall in real time provide to LINCOLNWOOD the following SCADA information,
except during SCADA failure:
a) total plant flow data;
b) flow through LINCOLNWOOD master meter data;
c) pressure at LINCOLNWOOD delivery meter facility data; and
d) Evanston control valve position.
LINCOLNWOOD shall in real time provide to Evanston incoming and outgoing flow data from
each receiving reservoir as well as the water level in each receiving reservoir, except during
SCADA failure. In regard to on-site visits and inspections of each Party’s respective water
system facilities, the requesting Party shall request any on-site visits and inspections in advance
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by written notice to the receiving Party and shall comply with all security protocols and be
accompanied by the receiving Party’s staff during the on-site visit or inspection, and the
receiving Party shall cooperate in scheduling such on-site visits and inspections. Evanston and
LINCOLNWOOD agree to promptly repair any SCADA failures.
10.3 Delivery Meters
Water sold and delivered to LINCOLNWOOD pursuant to this Agreement must be measured
through a meter or meters furnished, installed, maintained, replaced and read by Evanston (the
“Delivery Meters”). Except as provided in this Agreement, all billing for Water sold and
supplied pursuant to this Agreement must be based upon Evanston’s readings of the Delivery
Meters, subject to LINCOLNWOOD’s right to audit Evanston’s readings under Section 5.07
(LINCOLNWOOD Audit Rights) above. All Delivery Meters shall be in good working order,
shall at all times meet or exceed the standards of the AWWA, or its successor entity, and shall be
available for inspection, testing, and checking by LINCOLNWOOD upon reasonable request to
Evanston. Evanston shall at its cost maintain, inspect, test, calibrate and adjust all Delivery
Meters not more than two (2) times per year. Representatives from LINCOLNWOOD shall have
the right to witness all such maintenance, inspections, tests, calibrations and adjustments.
Lincolnwood shall pay to Evanston the actual cost incurred by Evanston in maintaining, testing,
calibrating and adjusting the Delivery Meters, which cost shall be included as part of the
Quantity Charge. Copies of the results of all such maintenance, inspections, tests, calibrations
and adjustments must be furnished by Evanston to LINCOLNWOOD upon request.
10.4 Check Meters
LINCOLNWOOD may, at their option and expense, install and operate a check meter(s) (a
“Check Meter”) to check each Delivery Meter, but the measurement of water for billing pursuant
to this Agreement shall, except as hereinafter provided, be measured solely by the Delivery
Meters. All Check Meters shall meet or exceed the standards of the AWWA and shall be
available for inspection and checking by Evanston upon reasonable request to
LINCOLNWOOD. The costs for installation, maintenance, regulatory fees, reading, testing,
calibration, and adjustment of all Check Meters shall be performed by LINCOLNWOOD at
LINCOLNWOOD’s sole cost and expense.
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10.5 Meter Calibration and Adjustment
If either Evanston or LINCOLNWOOD at any time observes a variation between a Delivery
Meter and a Check Meter or any other evidence of meter malfunction, such Party must promptly
notify the other Party, and Evanston and LINCOLNWOOD agree to cooperate to inspect and test
the accuracy of such meter(s). If upon any inspection or test, any meter is found to be out of
service or the percentage inaccuracy of any meter is found to be in excess of two percent (2%)
slow or fast, then the meter’s registration, as well as charges for water based on incorrect
metering, must be corrected by agreement of Evanston and LINCOLNWOOD based on the best
data available. The best data available is defined as the registration of an installed Check Meter
that is accurately registering equal to or less than two percent (2%) slow or fast during the
period extending back to the time when such inaccuracy began. If it is impossible to determine
the time period of inaccuracy, the correction period will extend back one-half of the time elapsed
since the last date of calibration. Otherwise, the amount of water delivered during such period
may be estimated by:
• correcting the error if the percentage of the error is ascertainable by calibration
tests or mathematical calculation; or
• if the error is not ascertainable by calibration tests or mathematical calculation, by
estimating the quantity of water delivered by reference to deliveries during the preceding periods
under similar conditions when the meter or meters were registering accurately.
10.6 Notification Concerning Meter Tests
Evanston and LINCOLNWOOD shall deliver to the other Party written notice at least seventy-
two (72) hours in advance of the time of any planned maintenance, inspection, test, calibration,
adjustment or other work affecting any Delivery Meter or Check Meter so that the other Party
may arrange to have a representative present. If said representative is not present at the time set
in such notice, the inspection, test, calibration, adjustment or other work will proceed in the
absence of said representative. Notices required under this Section 10.06 shall be given to the
following persons at the following addresses, unless otherwise provided in writing by
LINCOLNWOOD :
If for Evanston:
Director of Public Works Agency
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555 Lincoln Street
Evanston, Illinois 60201
Phone: 847.448.4311
Email: current business email address
If for Lincolnwood:
Director of Public Works
Village of Lincolnwood
7001 N. Lawndale Avenue
Lincolnwood, IL 60712
Phone: 847-675-0888
Fax: 847-675-4432
Email: current business email address
10.7 Removal of Meters
Delivery Meters and Check Meters may be removed upon termination of this Agreement only
upon mutual agreement of the Parties and upon the release of any easements related thereto.
10.8 Meters for Customers
Each Party is responsible for providing water meters to its own customers.
11. Dispute Resolution
11.01 Negotiation
If a dispute arises between Evanston and LINCOLNWOOD concerning this Agreement, the
Parties will first attempt to resolve the dispute by negotiation. Each Party will designate persons
to negotiate on their behalf. The Party contending that a dispute exists must specifically identify
in writing all issues and present it to the other Parties. The Parties will meet and negotiate in an
attempt to resolve the matter. If the dispute is resolved as a result of such negotiation, there must
be a written determination of such resolution, and ratified by the corporate authorities of each
Party, which will be binding upon the Parties. If necessary, the Parties will execute an
addendum to this Agreement. Each Party will bear its own costs, including attorneys’ fees,
incurred in all proceedings in this Section. If the Parties do not resolve the dispute through
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negotiation, any Party to this Agreement may pursue other remedies under Section 11.02
(Remedies) below to enforce the provisions of this Agreement.
11.2 Remedies
In any action with respect to this Agreement, the Parties are free to pursue any legal remedies at
law or in equity. Each and every one of the rights, remedies, and benefits provided by this
Agreement shall be cumulative and shall not be exclusive of any other rights, remedies, and
benefits allowed by law. Each Party will bear its own costs, expenses, experts’ fees, and
attorneys’ fees, incurred in all litigation arising under this Agreement.
11.3 Venue and Applicable Law
All questions of interpretation, construction and enforcement, and all controversies with respect
to this Agreement, will be governed by the applicable constitutional, statutory and common law
of the State of Illinois. The Parties agree that, for the purpose of any litigation relative to this
Agreement and its enforcement, venue will be in the Circuit Court of Cook County, Illinois or
the Northern District, Eastern Division of the United States District Court, Chicago, Illinois, and
the Parties consent to the in personam jurisdiction of said Courts for any such action or
proceeding.
12. Force Majeure
12.1 Excuse From Performance
No Party will be liable in damages to any other Party for delay in performance of, or failure to
perform, its obligations under this Agreement, if such delay or failure is caused by a Force
Majeure Event as defined in Section 12.02 (Force Majeure Event) below. If a Party cannot
perform under this Agreement due to the occurrence of a Force Majeure Event, then the time
period for performance of the Party under this Agreement shall be extended by the duration of
the Force Majeure Event.
12.2 Force Majeure Event
A “Force Majeure Event” means an event not the fault of, and beyond the control of, the Party
claiming excuse which makes it impossible or extremely impracticable for such Party to perform
obligations imposed on it by this Agreement, by virtue of its effect on physical facilities and their
operation or employees essential to such performance. Force Majeure Events include:
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• an “act of God” such as an earthquake, flood, fire, Lake Michigan seiche, tornado,
earth movement, or similar catastrophic event,
• an act of terrorism, sabotage, civil disturbance or similar event,
• a strike, work stoppage, picketing, or similar concerted labor action,
• delays in construction caused by unanticipated negligence or breach of contract
by a third party or inability to obtain essential materials after diligent and timely efforts, or
• an order or regulation issued by a Federal or State regulatory agency after the
Effective Date or a judgment or order entered by a Federal or State court after the Effective Date.
A Force Majeure Event does not include a change in economic or market conditions or a change
in the financial condition of a Party to this Agreement.
12.3 Notice
The Party claiming a Force Majeure Event excuse must deliver to the other Parties a written
notice of intent to claim excuse from performance under this Agreement by reason of a Force
Majeure Event. Notice required by this Section must be given promptly in light of the
circumstances. Such notice must describe the Force Majeure Event, the services impacted by the
claimed event, the length of time that the Party expects to be prevented from performing, and the
steps which the Party intends to take to restore its ability to perform its obligations under this
Agreement.
13. Preservation of Water Rights
Evanston intends to preserve all of its water rights, irrespective of whether the water held under
such water rights is allocated under this Agreement. Nothing in this Agreement shall be
construed as an abandonment, or evidence of intent to abandon, any of the water rights that
Evanston presently possesses.
14. Good Faith and Fair Dealing
The Parties each acknowledge their obligation under Illinois law to act in good faith toward, and
deal fairly with, each other with respect to this Agreement.
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15. Disconnection, Removal Relocation of Connection Facilities or Transmission Mains
15.01 Termination of Agreement
Upon termination of this Agreement, Evanston, in its discretion and at its cost, may disconnect or
remove the Evanston Connection Facilities and / or the LINCOLNWOOD Connection Facilities
and / or transmission mains located within Evanston’s rights of way or utility easements, but
only after the Parties mutually approve and sign an agreement and a release of easements that
pertain to disconnection and / or removal of the Evanston Connection Facilities, the
LINCOLNWOOD Connection Facilities and /or the transmission mains.
15.02 Relocation
In the event that the Point of Delivery or any portion of the Evanston Connection Facilities and
the LINCOLNWOOD Connection Facilities or any transmission mains need to be relocated due
to unanticipated circumstances or at the request of either Party, the Parties may negotiate an
addendum to this Agreement that provides for the relocation, reconstruction, financing and cost
sharing of the relocation work. If this Agreement is terminated, within one (1) year of the
effective date of such termination, all connection facility assets, components, and equipment
within Evanston must be removed at LINCOLNWOOD’s sole cost and expense, unless
otherwise agreed upon by the Parties.
16. Termination; Default
16.1 Termination by Evanston
This Agreement shall be subject to termination if a court of competent jurisdiction restricts or
limits any of Evanston’s rights to obtain, sell, contract for, or distribute water to
LINCOLNWOOD in a manner that prohibits Evanston from complying with its obligations to
LINCOLNWOOD under this Agreement. Evanston will have the right to terminate this
Agreement if LINCOLNWOOD fails and defaults with respect to its obligations under Section
5.02 (Billing and Payments) of this Agreement, and otherwise fails and refuses to cure such
default under Section 11.01 (Negotiation) and Section 16.04 (Default; Cure Period; Relief).
16.2 Termination by Mutual Agreement
Only upon mutual consent, the Parties may agree to terminate this Agreement, in writing, after
the approval of a termination or wind-down agreement by their respective corporate authorities.
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16.3 Termination by LINCOLNWOOD
LINCOLNWOOD shall have the right to terminate this Agreement if it delivers written notice to
Evanston of its intention to terminate this Agreement not less than five (5) years prior to the
termination date of the then-existing Term. In addition, LINCOLNWOOD has the right to
terminate this Agreement for the following reason(s):
A. If LINCOLNWOOD is unable to obtain easements or title to real property to construct the
LINCOLNWOOD Connection Facilities and other necessary LINCOLNWOOD Project
Improvements.
B. If the LINCOLNWOOD Engineering and Route Study determines that the LINCOLNWOOD
Connection Facilities and other necessary LINCOLNWOOD Project Improvements will not be
feasible for any reason, including but not limited to a lack of technical feasibility to complete the
LINCOLNWOOD Project Improvements, or a lack of relative financial feasibility to pay for the
LINCOLNWOOD Project Improvements.
C. If the bid results for the LINCOLNWOOD Connection Facilities and other necessary
LINCOLNWOOD Project Improvements exceeds:
1) the LINCOLNWOOD Engineer’s Estimate;
2) the approved LINCOLNWOOD Project Budget; or
3) the LINCOLNWOOD Project Financial / Debt Repayment schedule.
LINCOLNWOOD shall provide all documents and data to Evanston prior to LINCOLNWOOD
cancelling the bid.
D. Evanston fails to deliver water in accordance with or otherwise fails to comply with the terms
of this Agreement.
E. LINCOLNWOOD can terminate this Agreement at the end of the Initial Term, or as
otherwise provided during any Extended Term, subject to timely written notice to Evanston.
F. LINCOLNWOOD can terminate this Agreement on or before December 31, 2018, if
Lincolnwood is unable to negotiate with the City of Chicago a renewal of its existing
agreement with Chicago, which renewal must include, at a minimum, Chicago’s provision to
Lincolnwood of an acceptable emergency water supply and otherwise be consistent with
Lincolnwood’s purchase of water from Evanston as contemplated in this Agreement.
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G. LINCOLNWOOD can terminate this Agreement after its issuance of written notice to
proceed with Evanston’s Preliminary Project Phase Work as set forth in Section 4.01 above, provided
LINCOLNWOOD fully reimburses Evanston for all reasonable actual, documented costs incurred by
Evanston relating only to Project consultants and Project engineering fees and expenses that are incurred
by Evanston after the date of issuance of LINCOLNWOOD’s Notice to Evanston to Proceed with
Preliminary Project Phase Work. Evanston or LINCOLNWOOD will not be reimbursed for staff time or
corporation counsel time or outside legal counsel fees and expenses.
H. LINCOLNWOOD can terminate this Agreement after its issuance of written notice to
proceed with Evanston’s Final Engineering Design Work as set forth in Section 4.02 above,
provided LINCOLNWOOD fully reimburses Evanston for all reasonable actual, documented
costs incurred by Evanston relating only to Project consultants and Project engineering fees and
expenses that are incurred by Evanston after the date of issuance of LINCOLNWOOD’s Notice
to Evanston to Proceed with Final Engineering Design Work. Evanston or LINCOLNWOOD
will not be reimbursed by the other Party for staff time or corporation counsel time or outside
legal counsel fees and expenses.
I. LINCOLNWOOD can terminate this Agreement prior to acceptance of water from Evanston,
provided LINCOLNWOOD fully reimburses Evanston for all reasonable actual, documented
costs incurred by Evanston, relating only to Project consultants and Project engineering fees and
expenses and construction costs that are incurred by Evanston after the date of issuance of
LINCOLNWOOD’s Notice to Evanston to Proceed with Construction as set forth in Section 4.03
above. Evanston or LINCOLNWOOD will not be reimbursed by the other Party for staff time or
corporation counsel time or outside legal counsel fees and expenses.
16.4 Default; Cure Period; Relief
In the event any Party defaults in regard to any obligation under this Agreement, the non-
defaulting Party shall send written notice of the default, with a description of the default, and a
request that the defaulting Party cure the default. Any Party deemed to be in default under this
Agreement by another Party shall have a thirty (30) calendar day cure period to resolve the
default to the other Party’s satisfaction or to initiate and continue to take actions that are
designed to cure the default in a reasonable time period so that the Party in default is in
conformance with the terms of this Agreement. In the event that a default is not cured, the non-
defaulting Party and the defaulting Party shall participate in the “Dispute Resolution” process
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contained in Section 11.01 (Negotiation) above. If the Dispute Resolution process is not
successful, then either Party may seek to enforce remedies in Section 11.02 (Remedies) to
enforce the provisions of this Agreement.
17. General Conditions
17.1 Entire Agreement
This Agreement constitutes the entire agreement of the Parties concerning all matters specifically
covered by this Agreement. There are no representations, covenants, promises or obligations not
contained in this Agreement that form any part of this Agreement or upon which any of the
Parties is relying upon in entering into this Agreement. There are no other commitments,
understandings, promises or conditions among the Parties in any other contract or agreement,
whether oral or written, and this Agreement supersedes all prior written or oral agreements,
commitments and understandings among the Parties.
17.2 Prompt Payment
In regard to the payment of any fee, charge or assessment provided for under this Agreement, the
Parties are subject to and shall comply with the Local Government Prompt Payment Act (50
ILCS 505/l, et seq.).
17.3 Compliance With Laws
The Parties to this Agreement shall comply with all applicable Federal, State and local laws,
rules and regulations in carrying out the terms and conditions of this Agreement.
17.4 Regulatory Bodies
This Agreement shall be subject to all valid rules, regulations, and laws applicable hereto passed
or promulgated by the United States of America, the State of Illinois, or any governmental body
or agency having lawful jurisdiction, or any authorized representative or agency of any of them;
provided, however, that this Section 17.04 shall not be construed as waiving the right of any
Party to challenge the validity of any such rule, regulation, or law on any basis, including
impairment of this Agreement.
17.5 Illinois Freedom of Information Act
The definition of a “public record” in the Freedom of Information Act (5 ILCS 140/1, et seq.)
(“FOIA”) includes a “public record that is not in the possession of a public body but is in the
possession of a party with whom the agency has contracted to perform a governmental function
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on behalf of the public body and that directly relates to the governmental function and is not
otherwise exempt under this Act.” (5 ILCS 140/7(2). Consequently, the Parties shall maintain
and make available to the other Parties, upon request, their public records relating to the
performance of this Agreement in compliance with the requirements of the Local Records Act
(50 ILCS 205/1, et seq.) and FOIA.
17.6 Interpretation; Headings
This Agreement shall be construed and interpreted so as to preserve its validity and
enforceability as a whole. No rule of construction that a document is to be construed against any
of the drafting Parties shall be applicable to this Agreement. Section headings and titles are
descriptive only and do not in any way limit or expand the scope of this Agreement.
17.7 Waiver
The failure of any Party to enforce any section, subsection, term, condition or covenant
(collectively referred to as "provision") of this Agreement shall not be deemed a waiver or
limitation of that Party's right to subsequently enforce and compel strict compliance with such
provision and every other provision of this Agreement. No provision of this Agreement shall be
deemed waived by any Party, unless the provision to be waived and the circumstances giving rise
to such waiver are set forth specifically in a duly authorized and written waiver of the Party
charged with such waiver. No waiver by either Evanston or LINCOLNWOOD of any provision
of this Agreement shall be deemed or construed as a waiver of any other provision of this
Agreement, nor shall any waiver of any breach be deemed to constitute a waiver of any
subsequent breach whether of the same or a different provision of this Agreement.
17.8 No Individual or Personal Liability
The Parties agree that the actions taken in regard to and the representations made by each
respective Party in this Agreement and by their respective corporate authorities have not been
taken or made in anyone’s individual capacity and no mayor/president, board member, council
member, official, officer, employee, volunteer or representative of any Party will incur personal
liability in conjunction with this Agreement.
17.9 No Third Party Beneficiaries
This Agreement is not intended to benefit any person, entity or municipality not a Party to this
Agreement, and no other person, entity or municipality shall be entitled to be treated as
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beneficiary of this Agreement. This Agreement is not intended to nor does it create any third
party beneficiary or other rights in any third person or party, including, but not limited to, any
agent, contractor, subcontractor, consultant, volunteer or other representative of any Party hereto.
No agent, employee, contractor, subcontractor, consultant, volunteer or other representative of
the Parties hereto will be deemed an agent, employee, contractor, subcontractor, consultant,
volunteer or other representative of any other Party hereto.
17.10 Amendments
No amendment to this Agreement shall be effective until it is reduced to writing in an addendum
and approved by the corporate authorities of the Parties. All addenda shall be executed by an
authorized official of each Party. If any governmental agency with regulatory authority enacts
new rules or regulations or new nationally recognized water system engineering requirements are
adopted that require the method of water production or any components of the infrastructure used
for the delivery of water under this Agreement to be changed or modified, the Parties agree to
negotiate an addendum to this Agreement that addresses the construction and operation of the
required water system improvements to the Evanston Water Utility and/or the LINCOLNWOOD
Water System, the cost allocation of such improvements among the Parties and the financing of
such improvements.
17.11 Assignment
No Party shall assign, sublet, sell or transfer its interest in this Agreement or any of its rights or
obligations under this Agreement without the prior written, mutual consent of the other Parties.
The terms and conditions of this Agreement shall be binding upon and shall inure to the benefit
of the Parties hereto and their respective successors and assigns.
17.12 Notice
Except as otherwise provided in this Agreement, all notices and other communications in
connection with this Agreement shall be in writing and deemed to be given on the date of
mailing if sent by certified mail, return receipt requested and deposited in the U.S. Mail, postage
prepaid, or may be delivered by messenger delivery, or overnight express mail, or personal
delivery, or via facsimile, or via electronic internet mail ("e-mail") to the current mailing
address(es) or email address(es) of the Parties’ principal administrative offices, addressed to the
Mayor/Village President or the City Manager/Village Manager. Facsimile notices shall be
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deemed valid only to the extent that they are (a) actually received by the individual to whom
addressed and (b) followed by delivery of actual notice in the manner described in either (i), (ii),
or (iii) above within three (3) business days thereafter at the appropriate address set forth below.
E-mail notices shall be deemed valid only to the extent that they are (a) opened by the recipient
on a business day at the address set forth below, and (b) followed by delivery of actual notice in
the manner described in either (i), (ii), or (iii) above within three (3) business days thereafter at
the appropriate address set forth below. Unless otherwise provided in this Agreement, notices
shall be deemed received after the first to occur of (a) the date of actual receipt; or (b) the date
that is one (1) business day after deposit with an overnight courier as evidenced by a receipt of
deposit; or (b) the date that is three (3) business days after deposit in the U.S. mail, as evidenced
by a return receipt. By notice complying with the requirements of this Section, each Party to this
Agreement shall have the right to change the address or the addressee, or both, for all future
notices and communications to them, but no notice of a change of addressee or address shall be
effective until actually received.
Notices and communications shall be addressed to, and delivered at, the following addresses,
unless otherwise directed by the Parties:
If for City of Evanston:
With copy to: Corporation Counsel (same address as City Manager)
City Manager Director
Lorraine Morton Civic Center Public Works Agency
2100 Ridge Avenue 555 Lincoln Street
Evanston, Illinois 60201 Evanston, Illinois 60201
Phone: 847.866.2936 Phone: 847.448.4311
Email: Email: publicworks@cityofevanston.org
citymanagersoffice@cityofevanston.org
If for Village of Lincolnwood:
Village Manager Director of Public Works
Village of Lincolnwood Village of Lincolnwood
6900 N. Lincoln Avenue 7001 N. Lawndale Avenue
Lincolnwood, IL 60712 Lincolnwood, IL 60712
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Phone: 847-745-4717 Phone: 847-675-0888
Fax: 847-673-9382 Fax: 847-675-4432
Email: current business email address Email: current business email address
With a copy to:
Holland & Knight LLP
131 S. Dearborn Street, 30th Floor
Chicago, IL 60603
Attention: Steven M. Elrod, Corporation Counsel
By notice with the foregoing requirements of this Section 17.12, the Parties shall have the right
to change the addresses for all future notices and communications to itself, but no notice of such
a change shall be effective until actually received.
17.13 Severability
In the event any term, provision or condition of this Agreement is held invalid by a court of
competent jurisdiction, such invalidity shall not affect other terms, provisions or conditions of
this Agreement which can be given effect without the invalid term, provision or condition. To
this extent and purpose, the terms, provisions and conditions of this Agreement are declared
severable. If any part of this Agreement is adjudged invalid, such adjudication shall not affect the
validity of this Agreement as a whole or of any other part.
17.14 No Separate Legal Entity; No Joint Venture or Partnership or Agency
This Agreement establishes a cooperative intergovernmental undertaking, but the Parties do not
intend to create a new or separate legal entity by entering into this Agreement. This Agreement
does not establish or create a joint venture or partnership between the Parties, and no Party shall
be responsible for the liabilities and debts of the other Parties hereto. No Party shall be deemed
to be the agent, employee, or representative of any other Party.
17.15 Independent Sovereign Status
The Parties to this Agreement are independent, sovereign units of local government and no Party
shall exercise control over either the performance of any other Party or the employees of any
other Party.
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17.16 Effective Date
The Effective Date of this Agreement shall be the date that the last authorized signatory signs
and dates this Agreement, which date shall be inserted on the first page of this Agreement. This
Agreement shall become effective only in the event the corporate authorities of each Party
approves this Agreement.
17.17 Authorization
In accordance with applicable state laws, this Agreement was approved by each Party as follows:
A. The adoption of Ordinance -O-18 by the Mayor and City Council of Evanston on
the , 2018.
B. The passage of Resolution 18- by the Village President and Board of Trustees of the
Village of Lincolnwood on the , 2018.
17.18 Counterparts
This Agreement may be executed in counterparts (including facsimile signatures), each of which
shall be deemed to be an original and all of which shall constitute one and the same Agreement.
17.19 Exhibits
In the event of a conflict between any Exhibit attached hereto and the text of this Agreement, the
text of this Agreement shall control. The following Exhibits are attached to this Agreement and
made a part hereof:
A. Group Exhibit “A”: Illustrative Example of “True-Up” Process comprised of Pages A-1
through A-7 (Page A-1: Morton Grove - Niles Water Supply Quantity Rate True Up
Calculation for Service Year 2016; Page A-2: Morton Grove - Niles Water Supply
Estimated Quantity Rate for Service Year 2016 Based on FY 2014 Audited Information;
Page A-3: 2014 Audited Information, City of Evanston, Illinois, Water Fund – Operations
and Maintenance Account, Schedule of Revenues, Expenditures, and Changes in Unreserved
Fund Balance – Budget and Actual for the FY ended December 31, 2014 with
Comparative Totals for FY ended December 31, 2013 (Page 157); Page A-4: Morton Grove-
Niles Water Supply True Up Quantity Rate for Service Year 2016 Based on FY 2015 Audited
Information; Page A-5: 2015 Audited Information, City of Evanston, Illinois, Water Fund –
Schedule of Revenues, Expenditures, and Changes in Net Position – Budget and Actual for the
FY ended December 31, 2015 (Page 123); Page A-6: Calculation of Distribution Expenses
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Allocated to LINCOLNWOOD; Page A-7: Annual Pumpage (MG) (Water and Sewer 2015
Annual Report, Page 18).
B. Group Exhibit “B”: Example of Rate Calculation for LINCOLNWOOD Water Rate
for Service Year 2017 Based on Evanston Audited Information for Fiscal Year 2015
comprised of Pages B-1 through B-21 (Pages B-1 and B-2: Example of Rate Calculation for
LINCOLNWOOD Water Supply Prepared on 12/14/2016 by Dave Stoneback, Morton
Grove - Niles Water Supply Rate Calculation for Service Year 2017, Based on FY 2015 Actual
Information; Pages B-3 to B-12: Evanston Water Utility Component Sheets, Table B-1 dated
6/30/2016 (Reproduction Cost New Less Depreciation As Of December 31, 2015, Pages 1
through 10 of Burns & McDonnell Water Works Properties Valuation); Page B-13: Table B-2
dated 6/30/2016 (Reproduction Cost New Less Depreciation As Of December 31, 2015, Burns &
McDonnell Water Works Properties Valuation); B-14: Table B-3 dated 6/30/2016 (Original Cost
New Less Depreciation As Of December 31, 2015, Burns & McDonnell Water Works
Properties Valuation); Page B-15: Table B-4 dated 6/30/2016 (OCLD and RCNLD At
December 31, 2015, Burns & McDonnell Water
Works Properties Valuation); Page B-16: IDNR Water Allocations as of November 2011; Page
B-17: 2015 Audited Information, City of Evanston, Illinois, Notes to the Financial Statements for
the FY ended December 31, 2015 (Page 40); Page B-18: Evanston Audited Information, City of
Evanston, Schedule of Fixed Assets and Depreciation, Year ended December 31, 2014; Page B-
19: Annual Pumpage, 2015 Monthly Pumpage (MG) and 2015 Average Day Pumpage
(MGD)(Water and Sewer 2014 Annual Report)(Page 17); Page B-20: 2015 Audited Information,
City of Evanston, Illinois, Water Fund – Schedule of Revenues, Expenditures, and Changes in
Net Position – Budget and Actual for the FY ended December 31, 2015 (Page 123); Page B-21:
Evanston Distribution System, Calculation of Percent of System Allocated to LINCOLNWOOD,
Calculation of Depreciation Charges.
C. Group Exhibit “C”: Depreciation Rates comprised of Page C-1: Depreciation Rates
(Classes of Plant included: Source of Supply, Pumping Plant, Treatment Plant, Water Plant and
Transmission)
D. Exhibit “D”: City of Evanston Ordinance 45-O-18 (Approval of Water Supply Agreement
Between the City of Evanston and the Village of Lincolnwood)
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E. Exhibit “E”: Village of Lincolnwood Resolution 18- (Approval of Water Supply
Agreement Between the City of Evanston and the Village of Lincolnwood)
IN WITNESS WHEREOF, this Agreement was executed on behalf of the Parties through their
authorized representatives, after all duly required corporate action was taken, as set forth below
on the signature pages.
SIGNATURE PAGES TO FOLLOW
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SIGNATURE PAGE FOR
CITY OF EVANSTON
IN WITNESS WHEREOF, the below authorized officials of the City of Evanston signed this
Agreement pursuant to legal authorization granted to him/her under Article VII, Section 10 of
the 1970 Illinois Constitution, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) and
the corporate approval granted by passage of Ordinance 45-O-18 by the Corporate Authorities of
the City of Evanston.
City of Evanston
By:_
Name: Stephen H. Hagerty
Mayor, City of Evanston
Date: , 2018.
Attest:
By:_
Name: Devon Reid
City Clerk, City of Evanston
Date: , 2018
Approved as to form and legality:
By:_
W. Grant Farrar, Corporation Counsel
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SIGNATURE PAGE FOR
VILLAGE OF LINCOLNWOOD
IN WITNESS WHEREOF, the below authorized officials of the Village of Lincolnwood have
signed this Agreement pursuant to legal authorization granted to him/her under Article VII,
Section 10 of the 1970 Illinois Constitution, the Intergovernmental Cooperation Act (5 ILCS
220/1 et seq.) and the corporate approval granted by passage of Resolution by the
Corporate Authorities of the Village of Lincolnwood.
Village of Lincolnwood
By:_
Name: Barry I. Bass
Village President, Village of Lincolnwood
Date: , 2018.
Attest:
By:_
Name: Beryl Herman
Village Clerk, Village of Lincolnwood
Date: , 2018
Approved as to form and legality:
By:_
Village Attorney
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7/20/18
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Group Exhibit “A” – True Up
Illustrative Example of “True-Up” Process comprised of Pages A-1 through A-7 (Page A-1:
Morton Grove-Niles Water Supply Quantity Rate True Up Calculation for Service Year 2016;
Page A-2: Morton Grove-Niles Water Supply Estimated Quantity Rate for Service Year 2016
Based on FY 2014 Audited Information; Page A-3: 2014 Audited Information, City of Evanston,
Illinois, Water Fund – Operations and Maintenance Account, Schedule of Revenues,
Expenditures, and Changes in Unreserved Fund Balance – Budget and Actual for the FY ended
December 31, 2014 with Comparative Totals for FY ended December 31, 2013 (Page 157); Page
A-4: Morton Grove - Niles Water Supply True Up Quantity Rate for Service Year 2016 Based
on FY 2015 Audited Information; Page A-5: 2015 Audited Information, City of Evanston,
Illinois, Water Fund – Schedule of Revenues, Expenditures, and Changes in Net Position –
Budget and Actual for the FY ended December 31, 2015 (Page 123); Page A-6: Calculation of
Distribution Expenses Allocated to LINCOLNWOOD; Page A-7: Annual Pumpage (MG)
(Water and Sewer 2015 Annual Report, Page 18).
(attached)
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3/28/18
Group Exhibit “B”
Example of Rate Calculation for LINCOLNWOOD Water Rate Commission for Service Year
2017 Based on Evanston Audited Information for Fiscal Year 2015 comprised of Pages B-1
through B-21 (Pages B-1 and B-2: Example of Rate Calculation for LINCOLNWOOD Water
Supply Prepared on 12/14/2016 by Dave Stoneback, Morton Grove - Niles Water Supply Rate
Calculation for Service Year 2017, Based on FY 2015 Actual Information; Pages B-3 to B-12:
Evanston Water Utility Component Sheets, Table B-1 dated 6/30/2016 (Reproduction Cost New
Less Depreciation As Of December 31, 2015, Pages 1 through 10 of Burns & McDonnell Water
Works Properties Valuation); Page B-13: Table B-2 dated 6/30/2016 (Reproduction Cost New
Less Depreciation As Of December 31, 2015, Burns & McDonnell Water Works Properties
Valuation); B-14: Table B-3 dated 6/30/2016 (Original Cost New Less Depreciation As Of
December 31, 2015, Burns & McDonnell Water Works Properties Valuation); Page B-15: Table
B-4 dated 6/30/2016 (OCLD and RCNLD At December 31, 2015, Burns & McDonnell Water
Works Properties Valuation); Page B-16: IDNR Water Allocations as of November 2011; Page
B-17: 2015 Audited Information, City of Evanston, Illinois, Notes to the Financial Statements for
the FY ended December 31, 2015 (Page 40); Page B-18: Evanston Audited Information, City of
Evanston, Schedule of Fixed Assets and Depreciation, Year ended December 31, 2014; Page B-
19: Annual Pumpage, 2015 Monthly Pumpage (MG) and 2015 Average Day Pumpage
(MGD)(Water and Sewer 2014 Annual Report)(Page 17); Page B-20: 2015 Audited Information,
City of Evanston, Illinois, Water Fund – Schedule of Revenues, Expenditures, and Changes in
Net Position – Budget and Actual for the FY ended December 31, 2015 (Page 123); Page B-21:
Evanston Distribution System, Calculation of Percent of System Allocated to LINCOLNWOOD,
Calculation of Depreciation Charges.
(attached)
41
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3/28/18
Group Exhibit “C”
Depreciation Rates comprised of Page C-1: Depreciation Rates (Classes of Plant included:
Source of Supply, Pumping Plant, Treatment Plant, Water Plant and Transmission)
(attached)
42
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3/28/18
43
Exhibit “D”
City of Evanston Ordinance -18 (Approval of Water Supply Agreement
Between the City of Evanston and the Village Lincolnwood)
(attached)
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Exhibit “E”
Village of Lincolnwood Resolution (Approval of Water Supply Agreement
Between the City of Evanston and Lincolnwood)
(attached)
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For City Council meeting of August 13, 2018 Items A1 8 – A19
Ordinance 93-O-18, Amending Limited Parking - Special Event Parking Pilot
Ordinance 94-O-18, Amending Parking Violation Penalties - Special Event Parking
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinances 93-O-18 and 94-O-18
Special Event Parking Pilot Program for Northwestern Home Football
Games
Date: August 13, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 93-O-18, Amending Limited Parking
and Ordinance 94-O-18, Amending Parking Violation Penalties. These Ordinances
would create a special event parking pilot program that would expand the usage of the
ParkEvanston mobile app to include an on-street parking zone for Northwestern football
game days, with a daily parking rate of $40.00, and penalty fee of $80.00.
Funding Source:
Parking Fund (Account 100.15.1505.62449) will pay for the signage costs which are
estimated at $3500.
Livability Benefits:
Built Environment: Provide people friendly streets, buildings, Parks and Neighborhoods,
and Promote Diverse Transportation Modes.
Summary:
Within the City boundaries, the parking on residential streets west and south of Ryan
Field experiences close to 100% usage on Northwestern football game days. Residents
who rely on street parking often complain that they are unable to move their vehicle or
cannot find parking near their home for the entire day.
With the ParkEvanston mobile app and the use of License Plate Recognition
technology, the City now has an option to potentially relieve parking congestion and
create a new funding source that could be used for many capital improvement needs in
the future.
Memorandum
369 of 513
Page 2 of 2
Staff is proposing the creation of a special on-street parking zone for designated streets
west and south of Ryan Field. Temporary signage would be placed on the streets
alerting non-residents that in order to park on the street for game day they will have to
pay a daily rate using the ParkEvanston app. The parking would be enforced using
License Plate Recognition. Residents who live in on the designated streets and have
their license plate registered in the system (via wheel tax), would not have to pay to
park on the street near their home.
For this pilot program it is anticipated that approximately fifty residential blocks,
including the parking lot along Poplar Avenue, could be included in the designated area
(Proposed boundaries for the Pilot are: Isabella on the north, Ashland on the east, the
canal on the south, and McDaniel on the west). Using an average number of 10 non-
resident vehicles parked per block, at a daily rate of $40.00 the estimated revenue for
2018 would be approximately $100,000.
In addition, it is also anticipated that many parkers may choose to use the free campus
parking and shuttle bus once the free neighborhood parking is not available.
A neighborhood meeting was held on August 2, 2018 at 7:00 pm at the Civic Center to
present the Pilot Program idea to the affected residents in the 6th and 7th Ward. Sixteen
hundred letters were sent to notify the residents of the meeting. Twenty-five residents
attended the meeting and forty residents responded via email. Of the sixty-five resident
responses it was evenly split in favor and opposition to the proposal.
Concerns received from the residents during the meeting and via email included: visitor
parking, wheel tax eligibility, and parking availability for service providers. The
ParkEvanston app does have the ability to allow for validated parking. However, the
more exceptions that are allowed the less effective the pilot program will be.
The 2018 NU football season includes 4 home games that staff anticipates will sell out
and draw extraordinary crowds. In anticipation of this, staff is in discussions about
additional parking restrictions on Central Street to improve traffic flow and pedestrian
safety. Those discussions will continue with staff, residents and businesses.
Attachments:
Ordinance 93-O-18
Ordinance 94-O-18
Letter to residents dated July 27, 2018
Presentation re. Special Event Parking Pilot
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8/8/2018
93-O-18
AN ORDINANCE
Amending City Code Section 10-11-10, Schedule X,
“Limited Parking ,” to Add Schedule X (O) Saturday Special Event
Parking Pilot Program
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-10, Schedule X, “Limited Parking” of the
Evanston City Code of 2012, as amended , is hereby further amended by adding the
following:
Schedule X (O):
(O) Saturday Special Event Parking Pilot Program at
a daily rate of $40 from four (4) hours before the
start of the event to two (2) hours after the event
starts in the following area:
Exceptions: A vehicle belonging to a residential
address and registered with the City within the
Pilot Program area.
West of Eastwood Avenue and
East McDaniel Avenue
From the east side of Eastwood Avenue and the
west side of McDaniel Avenue , all legal Parking
that is not already restricted
South of Isabella Street All legal parking that is not already restricted
North of Central Street and east
of Green Bay Road
All legal parking that is not already restricted
North of McCormick Blvd and
west of Green Bay Road
All legal parking that is not already restricted
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93-O-18
~2~
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance 93-O-18 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
This Ordinance 93-O-18 shall sunset on December 8, 2018.
SECTION 5: If any provision of this Ordinance 93-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 93-O-18 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 93-O-18 is severable.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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8/8/2018
94-O-18
AN ORDINANCE
Amending City Code Section 10-11-17, Schedule XVII “Parking
Violation Penalties” to Add Schedule XVII (L) Non-Payment of Special
Event Parking Fee
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-17, Schedule XVII (L), “Parking Violation
Penalties” of the Evanston City Code of 2012, as amended, is hereby further amended
by adding the following:
(L): Fine of eighty dollars ($80) within the following areas:
SCHEDULE XVII (L) SATURDAY NON-PAYMENT OF SPECIAL
EVENT PARKING FEES
West of Eastwood Avenue and
East McDaniel Avenue
From the east side of Eastwood Avenue and the
west side of McDaniel Avenue , all legal Parking
that is not already restricted
South of Isabella Street All legal parking that is not already restricted
North of Central Street and east
of Green Bay Road
All legal parking that is not already restricted
North of McCormick Blvd and
west of Green Bay Road
All legal parking that is not already restricted
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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94-O-18
~2~
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance 94-O-18 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
This Ordinance 94-O-18 shall sunset on December 8, 2018.
SECTION 5: If any provision of this Ordinance 94-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 94-O-18 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 94-O-18 is severable.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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Parking Services
Department of Administrative Services
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.448.8116
TTY 847.448.8052
www.cityofevanston.org
July 27, 2018
Dear Evanston Resident:
On Wednesday, July 25, 2018, the Transportation/Parking Committee discussed recent
upgrades to the City’s parking technology which now has the ability to charge for on-street
parking using the ParkEvanston app in residential neighborhoods. The City is interested in using
this feature of the app for non-resident parkers on Northwestern University football game days.
Residents of the surrounding residential streets would not be charged to park on the street on
these days.
You are receiving this notice because you have been identified as a resident that may
experience football game day parkers on your street. The City is hosting a neighborhood meeting
to provide a short presentation of the proposed pilot program and to receive feedback and
answer questions from residents that may be impacted by on-street parking on game days.
A neighborhood meeting will be held on Thursday, August 2, 2018 from 7:00 p.m. to 8:00
p.m., at the Morton Civic Center, 2100 Ridge Ave., in the Council Chambers.
If you are unable to attend the meeting but would like to provide feedback, please email us at
parking@cityofevanston.org. After the meeting, we will be happy to provide you the presentation
via email so that you can send us your comments.
Sincerely,
Parking Services
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Special Event Parking Pilot
Northwestern Football Games
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Special Event Parking Pilot
•Proposed to create an on-street parking zone for Northwestern home football games
•Proposed daily rate of $40.00
•Proposed boundaries for Pilot
–Isabella on the North
–Ashland on the east
–The canal on the south
–McDaniel on the west
•Residents within the proposed boundaries would be able to park on-street for free
•Enforcement would be through License Plate Recognition (LPR)
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Park Evanston App
•Non-area residents would pay for parking by
using the Park Evanston App
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Signage
•Temporary Signage would be placed on the designated streets
•Streets with current restrictions would not be included
•Sign verbiage would include
–Special Event Parking $40
–Pay By Plate using Park Evanston app
–Zone XXXX
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Current Pay by Plate Zone Signage
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For City Council meeting of August 13, 2018 Item A20
Ordinance 92-O-18, Amending Bus Stops – Dodge from Oakton to Main
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Johanna Leonard, Community Development Director
Jessica Hyink, Transportation & Mobility Coordinator
Subject: Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule
VII(C), “Bus Stops and Zones,” to Add Signed Bus Stops on Dodge
Avenue from Oakton Street to Main Street
Date: August 9, 2018
Recommended Action:
The Transportation and Parking Committee and staff recommend City Council adopt
Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule VII(C), “Bus Stops
and Zones,” to add signed bus stops on Dodge Avenue from Oakton Street to Main
Street.
Livability Benefits:
Built Environment: Promote diverse transportation modes
Climate & Energy: Reduce greenhouse gas emissions
Equity & Empowerment: Ensure equitable access to community assets
Summary:
The Chicago Transit Authority (CTA) and City staff partnered to address findings
received from the Federal Highway Administration (FHWA) and Federal Transit
Administration regarding violations of the Americans with Disabilities Act (ADA) and
Section 504 of the Rehabilitation Act (Section 504) on Dodge Avenue from Main Street
to Oakton Street. The City has addressed its findings with the FHWA and is assisting
the CTA with findings from the FTA to address a lack of ADA compliant bus stops on
Dodge Avenue from Oakton Street to Main Street.
The CTA must address its findings with the FTA in order to continue offering bus stops
on Dodge Avenue from Oakton Street to Main Street. The following nine signed bus
stop locations have been approved by the CTA and affected Alderman, through a public
hearing, and at the Transportation and Parking Committee meeting on July 25, 2018:
Memorandum
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SCHEDULE VII (C): BUS STOPS AND ZONES
Dodge Avenue East side, north of Oakton Street
Dodge Avenue West side, north of Oakton Street
Dodge Avenue East side, north of Keeney Street
Dodge Avenue West side, north of Keeney Street
Dodge Avenue West side, north of Cleveland Street
Dodge Avenue East side, south of Monroe Street
Dodge Avenue West side, north of Washington Street
Dodge Avenue East side, south of Washington Street
Dodge Avenue East side, north of Main Street
Background:
On July 1, 2016, the FHWA submitted a letter to the City regarding findings of
inaccessibility to a bus shelter at Dodge Avenue and Main Street. The City responded to
the letter with action steps and addressed the accessibility concerns with a bus shelter
at Dodge Avenue and Main Street. The CTA also received a letter from the FTA
concerning ADA noncompliance of bus stops on Dodge Avenue from Oakton Street to
Main Street.
In 2017, the City and CTA worked on a plan to transition from flag stops to permanent
bus stops. Flag stops allow passengers to signal to the bus to stop at any location. The
location of the passenger is not always a safe location for the bus to stop or pick up a
passenger. Drivers may have to ask the passenger to move toward a safer location.
Due to a lack of signed stops, routes with flag stops often fall behind schedule,
increasing the likelihood for reduced ridership, due to the unpredictability of the route.
On March 20, 2018, the CTA submitted site plans for the bus stops on Dodge Avenue
from Main Street to Oakton Street for review by City staff. After staff review, these plans
were submitted to Alderman Fleming and Alderman Brathwaite for review. Both
Aldermen approved of the stop locations by early June, 2018.
On July 17, 2018, CTA and City staff held a public hearing on the proposed bus stop
locations. Flyers were distributed to residents and businesses along the corridor and
notices were posted online through a press release and newsletters. Public feedback
was positive for the location of the stops.
Legislative History:
On July 25, 2018, the Transportation and Parking Committee voted unanimously to
recommend the City Council approve the addition of signed bus stops on Dodge
Avenue from Oakton Street to Main Street by amending City Code Section 10-11-7,
Schedule VII(C), “Bus Stops and Zones.”
-------------------------------------------------------------------------------------
Attachments:
Ordinance 92-O-18
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8/9/2018
92-O-18
AN ORDINANCE
Amending City Code Section 10-11-7, Schedule VII(C), “Bus
Stops and Zones,” to Add Signed Bus Stops on Dodge
Avenue from Oakton Street to Main Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-7, Schedule VII(C), “Bus Stops and Zones,”
of the Evanston City Code of 2012, as amended, is hereby further amended by adding
the following bus stop locations to Schedule VII(C):
Dodge Avenue East side, north of Oakton Street
Dodge Avenue West side, north of Oakton Street
Dodge Avenue East side, north of Keeney Street
Dodge Avenue West side, north of Keeney Street
Dodge Avenue West side, north of Cleveland Street
Dodge Avenue East side, south of Monroe Street
Dodge Avenue West side, north of Washington Street
Dodge Avenue East side, south of Washington Street
Dodge Avenue East side, north of Main Street
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92-O-18
~2~
SECTION 2: The findings and recitals contained herein are declared to
be prima facia evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance 92-O-18 shall be in full force and effect
f rom and after its passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 92-O-18 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid,
such invalidity shall not affect other provisions or applications of this Ordinance 92-O-
18 that can be given effect without the invalid application of provision, and each invalid
application of this Ordinance 92-O-18 is severable.
Introduced: ________________, 2018
Adopted: __________________, 2018
Approved:
__________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of August 13, 2018 Item A21
Ordinance 82-O-18: 1633 Florence Land Vacation
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E., Senior Project Manager
Subject: Ordinance 82-O-18, Vacation of City Property Abutting 1633 Florence Ave
Date: July 23, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of public
land south of the Church Street public right of way, east of Florence Avenue, to an
abutting owner. Ordinance 82-O-18 was approved for Introduction at the July 23, 2018
City Council meeting.
Funding Source:
Payment will be made to the City in the amount of $16,000.00 as determined by a third
party appraisal report by Property Valuation Services. The payment will be made to
account number 100.40.4105.56045.
Livability Benefits:
Built Environment: Enhance public spaces
Summary:
The property vacation at 1633 Florence Avenue was initiated by the property owner,
Peter Isaac. The parcel to be vacated consists of a small portion of an alley just south of
the Church Street right of way and a portion of land adjacent to the Church Street right
of way that serves no public purpose. The majority of the alley was previously vacated
and the remaining portion currently only serves the property at 1633 Florence. There is
one property owner adjacent to the alley that was contacted by City staff and took no
objection to the vacation.
Memorandum
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A portion of the alley currently has infrastructure owned by AT&T as well as ComEd.
Within the proposed Plat of Vacation, an easement is identified to serve the utilities
located in this area.
A public hearing was held on June 19, 2018 to discuss the property vacation and
receive public comments. At the public hearing, there were no objections and the Board
of Local Improvements voted to recommend to the City Council that the property be
vacated to 1633 Florence Avenue.
Attachments:
Ordinance 82-O-18
Plat of Survey
Property Appraisal Report
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1
7/11/2018
82-O-18
AN ORDINANCE
Vacating a Portion of Public Land South of the Church Street Public
Right of Way, East of Florence Avenue, to an Abutting Owner
WHEREAS, Peter Isaac, owner of real property located at 1633 Florence
Avenue, has requested the vacation of a portion of public land south of the Church
Street Public Right of Way, east of Florence Avenue, in the City of Evanston (“Subject
Right of Way”), which is adjacent to part of Property Index Number (“PIN”) 10-13-403-
001-0000; and
WHEREAS, this portion of public land south of the Church Street public
right of way, east of Florence Avenue, serves no public purpose; and
WHEREAS, Peter Isaac is the owner of the property located at 1633
Florence Avenue, a portion of which lies south of and adjacent to the Subject Right of
Way; and
WHEREAS, Peter Isaac desires to acquire the vacated property and
incorporate it into 1633 Florence Avenue; and
WHEREAS, Peter Isaac will add the Subject Right of Way into their lawn
and does hereby agree to provide a high level of maintenance of the landscaping;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The certain portion south of the Church Street Public Right
of Way legally described as:
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2
THAT PART OF CHURCH STREET LYING NORTH OF AND ADJOINING THE
FOLLOWING DESCRIBED TRACT OF LAND; LOT 1 IN BLOCK 1 IN HINMAN’S
ADDITION TO EVANSTON, BEING A DUBDIVISION OF THE NORTHWEST
QUARTER OF THE SOUTHEAST QUARTER OF SECTION 13, TOWNSHIP 41
NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH
THAT PORTION OF THE 8 FOOT ALLEY LYING EAST OF AND ADJOINING SAID
LOT 1 AND DESCRIBED AS FOLLOWS: BEGINNING AT A POINT AT THE
INTERSECTION OF THE EAST LINE OF THE AFORESAID VACATED 8 FOOT
ALLEY AND THE NORTH LINE IF AFORESAID LOT 1 EXTENDED EAST; THENCE
ON AN ASSUMED BEARING SOUTH 87 DEGREES 52 MINUTES 36 SECONDS
WEST, ALONG SAID EXTENSION AND SAID NORTH LINE, 126.57 FEET TO A
POINT ON THE SOUTHWESTERLY EXTENSION OF THE SOUTHEAST EDGE OF A
CONCRETE SIDEWALK, THENCE NORTH 76 DEGREES 53 MINUTES 40 SECONDS
EAST, ALONG SAID EDGE, 129.99 FEET TO A POINT ON THE NORTHERLY
EXTENSION OF THE AFORESAID EAST LINE OF THE AFORESAID VACATED
ALLEY, THENCE SOUTH 0 DEGREES 02 MINUTES 20 SECONDS WEST, ALONG
SAID EXTENSION, 24.78 FEET TO THE POINT OF BEGINNING, ALL IN COOK
COUNTY, ILLINOIS.
And depicted in the Plat of Vacation, attached hereto as Exhibit A, is
hereby vacated and closed, inasmuch as the corporate authorities of the City of
Evanston have determined that the public interest will be served by the aforesaid
vacation, provided that said vacation shall be subject to the following terms and
conditions:
1. Said vacation shall be subject to the usual easements for public utilities,
including, but not limited to, such rights-of-way, license and easement
rights to such equipment as is presently installed and located on those
portions of the public right-of-way hereby closed and the rights of ingress
and egress for the maintenance, renewal and reconstruction thereof.
2. Said vacated property shall be conveyed to Peter Isaac upon their
payment to the City of Evanston the sum of sixteen thousand dollars
($16,000.00).
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3
3. In the event of litigation, Peter Isaac will hold the City of Evanston
harmless and defend it against any lawsuits resulting from the subject
vacation.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of Ordinance 82-O-18 or application thereof
to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: Ordinance 82-O-18 shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup , Corporation
Counsel
Ayes ___________________
Nays___________________
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4
EXHIBIT A
PLAT OF VACATION
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For Administration & Public Works meeting of August 13, 2018 Item APW1
Proposed Modifications to Snow Plan
For Discussion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Chief
Subject: Proposed Amendment to Snow Route Code of Ordinance 10-4-13 and the
Snow Routes designated in Section 10-11-6, Schedule VI
Date: July 30, 2018
Recommended Action:
The Public Works Agency recommends amending City Ordinance, 10-4-13 (C), Snow
Emergency, and the designated Snow Routes in Section 10-11-6, Schedule VI, in order
to improve and assist snow removal operations and towing/parking bans associated
with declared snow emergencies. With concurrence of the City Council, staff will work
with the Legal Department to craft the appropriate Ordinance to adopt these
modifications.
Funding Source:
N/A
Livability Benefits:
Built Environment - Enhance Public Spaces
Health And Safety - Improve Emergency Prevention and Response
Background:
Parked cars are a constant obstacle for plow operators to navigate around and can
prevent City crews from providing an efficient and quality job when keeping our roads
safe and clear of snow and ice. In Evanston, where on street parking is a necessity,
snow parking restrictions in the form of snow route parking bans and snow emergencies
facilitate snow and ice operations and allow for efficient cleanup. These restrictions are
outlined in Ordinance 10-4-13.
The declaration of a snow emergency prohibits parking on the even side of streets on
even dates and on the odd side of the streets on odd dates on all residential streets
posted for alternate side parking between the hours of 8:00 A.M. and 6:00 P.M. Once
declared, the parking restriction is in effect for two days to allow for the clearing of both
sides of the street while allowing vehicles to be parked on the alternate side and along
snow routes, outside of snow route parking restriction conditions and hours.
Memorandum
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Any vehicles that do not comply with the restrictions are subject to parking fines and/or
towing. Towing in this operation includes the relocation of vehicles parked in violation of
the restrictions. Towing contractors move the vehicles while the block is cleared,
typically relocating them within one block of the vehicles original location.
In the past, the city has had a difficult time clearing streets of snow from curb to curb at
many locations throughout the city, mainly due to parked vehicles and noncompliance to
snow related parking restrictions. Non-compliance prevents personnel from clearing
along parking lanes and in some cases prevents equipment from accessing and
traveling down a stretch of road since people tend to park further from curb lines during
and following snow events. This is especially true when several inches of snow
accumulation are present making it difficult to locate the curb. As cars are parked further
from the curb and into the driving lane, it results in narrowing of the street and makes it
less accessible for snow and ice personnel, first responders/emergency vehicles, and
the motoring public in general to travel down streets.
Snow Emergency Discussion:
Currently, Ordinance 10-4-13. (C), reads, “a snow emergency is hereby declared to be
in effect at eight o’clock (8:00) A.M. following the accumulation of four inches (4”) of
snow within a twenty four (24) hour period, or may be declared by the City Manager, or
his/her designee, and shall remain in effect until six o’clock (6:00) P.M. the following
day, a period of thirty four (34) hours. A snow emergency may be extended by the City
Manager, or his/her designee, should conditions warrant.”
Staff recommends removing, “within a 24 hour period” from the ordinance, allowing a
snow emergency to be declared after four (4) inches of accumulation regardless of a
time frame. This would assist snow and ice operations if and when separate storms
separated by more than 24 hours were to bring more than 4 inches of snow. For
instance, if a winter storm occurring on Monday was to bring 3 inches of snow along
with cold temperatures, followed by a storm on Wednesday bringing another 3 inches of
snow while still experiencing low temperatures, you could potentially have 6 inches of
snow in parking lanes with little to no melting. The same is true if we experience four or
more consecutive days of snowfall of around 1 inch per day. This snow could then
compact and turn to ice making it more difficult to remove. In addition, with increased
accumulation comes increased snow and ice operation hours. The more snow on the
ground the more difficult it becomes for materials and equipment to remove. This leads
to additional resources such as increased salt usage and increased man hours for snow
and ice plow operators as well as for towing operations personnel such as police,
parking enforcement officers, and tow companies.
Snow Route Discussion:
Snow routes are designated to facilitate the removal of snow and ice and to assure the
regular flow of traffic during and after winter precipitation events, allowing use of streets
and public thoroughfares by emergency vehicles and the traveling public, especially
during snow emergencies. Snow routes also provide residents a place to park their
vehicles during the day while under snow emergency parking restrictions.
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In order to clear roads of snow and ice from curb to curb, parking bans must be issued
and enforced on these designated routes. City of Evanston’s current Snow Route
parking ban is described in City Ordinance 10-4-13 (SNOW EMERGENCY; SNOW
ROUTE PARKING BAN; OTHER REGULATIONS); and reads as follows:
“Snow Route Parking Ban. A snow route parking ban is hereby declared to be in
effect at eleven o'clock (11:00) P.M. following the accumulation of two inches (2") of
snow within a twenty four (24) hour period, or may be declared by the City Manager,
or his/her designee, and shall remain in effect until six o'clock (6:00) A.M. the
following day.”
Upon review of the current Snow Route Schedule found in City of Evanston’s Code of
Ordinance, Title 10 - Motor Vehicles and Traffic / Chapter 11- Traffic Schedules /
Schedule VI – Snow Routes (10-11-6), a number of discrepancies where found in the
routes listed in the schedule in relation to what is depicted on the City of Evanston’s
Snow Route Map and what is posted on the signs along the public right-of-way.
These disparities lead to confusion for City staff who are tasked with keeping roads safe
and clear of snow and ice; as well as for the motoring public who seek to find a place to
park their vehicles in accordance with the provisions outlined in City Code 10-4-13.
For these reasons, Public Works Agency staff recommends revising the City’s Snow
Route Schedule, the Snow Route Map, and the Snow Route signs to correct
inconsistencies and/or discrepancies between what is stated in the schedule and/or
map, and what is actually posted on the streets and public thoroughfares. This will
assist City staff, residents, and visitors affected by snow route parking bans by
minimizing confusion of designated snow routes.
The proposed revisions to the Snow Route Schedule are shown in Exhibit A attached.
These revisions fall into several categories:
• Clarifying starting and ending points
• Extending the snow route to match what is currently posted
• Adding new snow route locations
• Removing streets that are currently posted as residential for sweeping and
snow removal and / or no longer exist.
Also attached is a map that shows the proposed snow route additions. The snow route
map was more accurate than the ordinance in regards to how streets are currently
posted and plowed as snow routes.
Currently the majority of the posted signs along the snow routes reflect the information
in the proposed revisions. Any areas which require updates in the form of sign
additions, corrections, or removal, are minimal and should not require additional
funding. Required posting changes are as follows:
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Street/Location Description of Posting Updates
Benson Avenue Add snow route signs from Emerson Street south to Elgin Road
Green Bay Road Add snow route signs north of McCormick Avenue, west side of
street next to Kingsley school where new parking spaces were
provided
Elmwood Avenue Add snow route signs from Davis Street south to Grove Street
Greenleaf Street Remove postings from Dodge avenue east to Sherman Avenue
Maple Avenue Add snow route signs from Emerson Street south to University
Place
Ridge Avenue Change current snow emergency signs from Central Street south to
Colfax Street to snow route signs, only on west side of street
Orrington Avenue Add one sign on east side of street south of Church Street
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, August 13, 2018
7:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 23, 2018
III. ITEMS FOR CONSIDERATION
(P1) Vacation Rental License for 2130 Wesley Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 2130 Wesley Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P2) Tenant-Based Rental Assistance Renewal Funding
The Housing and Homelessness Commission and staff recommend approval of a
funding renewal of $300,000 in HOME funds to continue the current Tenant-
Based Rental Assistance program, administered by Connections for the
Homeless. The funding will provide stable housing for two years to up to ten at-
risk Evanston families with children under the age of 18 in Evanston that are
underemployed, and break the cycle of poverty and instability by developing the
capacity to earn a living wage to support their families and afford market rate
rental housing. The increase in funding from $250,000 to $300,000 is due to the
increasing costs to rent in Evanston. Funding is from the HOME Investment
Partnerships Program (Account 240.21.5430.65535). Currently, the City has a
total of $474,275.33 in available uncommitted HOME funds.
For Action
(P3) Resolution 49-R-18, Approving a Plat of Resubdivision for 1239 Asbury
Avenue and 1224 Dempster Street
City staff recommend adoption of Resolution 49-R-18 approving the proposed re-
subdivision of the property located at 1239 Asbury Avenue and 1224 Dempster
Street.
For Action
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Planning & Development Committee Meeting Agenda
August 13, 2018
(P4) Ordinance 84-O-18, Granting a Special Use for a Daycare Center – Domestic
Animal, and Kennel, Rex’s Place, at 2118-2120 Ashland Ave., 1625 Payne St.,
and 2147-2149 Dewey Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
84-O-18 granting special use approval for a Daycare Center – Domestic Animal,
and Kennel, in the MXE Mixed Use Employment District. The applicant has
complied with all zoning requirements and meets all of the standards for special
use and major variations for this district.
For Introduction
IV. ITEMS FOR DISCUSSION
(PD1) Public Benefits from Planned Developments
Staff requests City Council direction, which could come in the form of a referral to
the Plan Commission if a Text Amendment is recommended or a recommendation
for no further action.
For Discussion
(PD2) Downtown Zoning Regulations
Staff requests City Council direction regarding addressing current Downtown
zoning regulations.
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of July 23, 2018
7:00 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, M.
Wynne, E. Revelle, R. Rue Simmons
STAFF PRESENT: M. Masoncup, S. Mangum, J. Leonard
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Fiske
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE,
CHAIR
A quorum being present, Ald. Fiske called the meeting to order at 7:08 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 9, 2018
Ald. Rainey moved to approve the minutes of the July 9, 2018 meeting,
seconded by Ald.Rue Simmons.
The committee voted unanimously 6-0, to approve the July 9, 2018
minutes.
III. ITEMS FOR CONSIDERATION
(P1) Vacation Rental License for 2001 Orrington Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 2001 Orrington Avenue. The Vacation Rental meets all of the
Standards and Procedures for license approval. Following public comment at
the Planning and Development Committee and in a neighborhood meeting, a
Memorandum of Understanding (MOU) has been drafted to address concerns
from neighboring property owners. Approval of the Vacation Rental License
can be conditioned upon execution of the MOU.
For Action
Ald. Rainey moved to approval of the item, seconded by Ald. Rue
Simmons. The Committee voted 6-0 to approve the item.
(P2) Vacation Rental License for 615 Central Street
City staff recommends approval of a Vacation Rental License for the property
located at 615 Central Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
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For Action
At Ald. Fiske’s request, Ms. Leonard stated that the house is owner occupied
with the ability to rent the entire house and that it is not clear in the application
if the owners will be present when the house is rented. She stated that this is
not a requirement of the current code.
Ald. Revelle stated that the council members have not made a decision
amongst themselves regarding restrictions on owner occupied rentals. Ald.
Revelle spoke in support of granting the one year license and noted that
additional recommendations can be made later in the evening regarding
restrictions on owner occupied rentals.
Ald. Revelle moved approval of the item, seconded by Ald. Wynne. The
Committee voted 6-0 to approve the item.
(P3) Ordinance 40-O-18, Amending Subsection 6-4-1-9(B)(1) of the City
Code, “Permitted Obstructions in Required Yards: General Provisions”
The Plan Commission and staff recommend approval of Ordinance 40-O-18
to amend the Zoning Ordinance to reduce the required front yard setback for
open porches in order to allow front porches with a usable depth without the
need for zoning relief.
For Introduction
Ald. Rainey moved to introduce Ordinance 40-O-18, seconded by Ald.
Wynne. The Committee voted 5-1 to introduce Ordinance 40-O-18.
(P4) Ordinance 81-O-18 Granting Major Zoning Relief to Establish a
Third Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons
Street
City staff and the Zoning Board of Appeals recommend adoption of Ordinance
81- O-18 granting major zoning relief to establish a third dwelling unit in an
existing two-family residence in the R4 General Residential District. The
applicant requests relief for lot size, lot width, and to add zero parking spaces
where two additional parking spaces are required. The applicant has
complied with all zoning requirements and meets all of the standards for a
variation for this district.
For Introduction
Ald. Rue Simmons spoke in favor and stated that the property was already
three units before the applicant purchased it. Ald. Rue Simmons noted that
the applicant has been compliant and cooperative while going through the
process to legalize the third unit and has agreed to keep one unit as an
affordable unit, which is needed by the community.
Ald. Rue Simmons moved to introduce Ordinance 81-O-18, seconded by
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Ald. Wynne. The Committee voted 6-0 to introduce Ordinance 81-O-18.
(P5) Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate
Parking and Add Fencing for Firehouse Grill at 750 Chicago Avenue
City staff and the Zoning Board of Appeals recommend adoption of Ordinance
77- O-18 granting major zoning relief to eliminate one ADA parking stall (with
one remaining) and install a 3’ tall fence (planter box) fronting Chicago Ave.,
and denying major zoning relief to install an 8’ tall wood fence with a 0’ street
side yard (Madison St.) setback, in the C1a Commercial Mixed-Use District.
The applicant has complied with all zoning requirements and meets all of the
standards for a variation (for parking and the 3’ fence) for this district.
For Introduction
Ald. Wynne spoke in support and explained that Firehouse Grill is a terrific
restaurant, noting the recent change in ownership and new menu. She stated
that Firehouse Grill has been a neighborhood restaurant for a long time,
explaining how this is an example of adaptive reuse given that the property
was once a firehouse, then it was one of the first Subaru dealerships in the
United States and now it is a terrific restaurant. She encouraged her
colleagues to support, stating that the Firehouse Grill has been an asset to
the community.
Ald. Wynne moved to introduce Ordinance 77-O-18, seconded by Ald.
Rue Simmons. The Committee voted 6-0 to introduce Ordinance 77-O-
18.
(P6) Ordinance 76-O-18 Granting a Special Use for a Type 2 Restaurant,
Reprise Coffee Roasters at 710 Main Street
The Zoning Board of Appeals and City Staff recommend adoption of
Ordinance 76-O-18 granting a special use approval for a Type 2 Restaurant,
Reprise Coffee Roasters in the B2 District and oDM Dempster-Main Overlay
District. The applicant has complied with all zoning requirements, and meets
all of the standards of a special use for this district. Alderman Wilson requests
suspension of the rules for Introduction and Action at the July 23, 2018 City
Council meeting.
For Introduction and Action
Adam Poronto, business owner, explained how he would like to extend the
brand to Evanston. Mr. Poronto described the proposed coffee shop, noting
their awards in coffee agricultural practices and roasting.
Ald. Wynne moved suspension of the rules to introduce and approve
Ordinance 76-O-18, seconded by Ald. Revelle. The Committee voted 6-0
to suspend the rules to introduce and approve Ordinance 76-O-18.
IV. ITEMS FOR DISCUSSION
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(PD1) Vacation License Rental
Staff seeks direction on potential revisions to the vacation rental license to
address the ongoing interest by property owners to convert units to vacation
rentals.
For Discussion
Ald. Revelle stated that she is interested in requiring a form of owner
occupancy.
Ald. Wynne agreed.
Ald. Revelle explained the difference between hosted sharing and unhosted
sharing and recommended that amendments to the short-term rental
ordinance be drafted to reflect a form of required owner occupancy.
Ald. Fiske agreed.
Ald. Rue Simmons suggested that vacation rentals be resident owner
occupied without having to live in the unit. She explained that an Evanston
resident could have a rental license but occupy the property in order to avoid
absentee vacation rental owners and operators.
In response to Ald. Fiske, Ald. Rue Simmons explained that the owner of the
property could be a resident in Evanston, but not live on the property.
Ald. Wynne noted the potential problem with someone who is an Evanston
resident that lives outside the area for parts of year.
Ald. Rue Simmons noted that based on feedback that she has heard from the
community, absentee landlords that are from out of state are not managing
their properties and have misbehaving guests. She explained that Evanson
residing landlords are more likely to be accountable and committed to the
community standards and are less likely to be negligent property owners than
investors.
Ald. Rainey, stated that Evanston residency is not a valid argument and that it
is not as much of a guarantee as having the owner close and nearby.
Ald. Rue Simmons noted that this situation can be applied to the unhosted
vacation rentals, where owners can be elsewhere for an extended period of
time.
Ald. Rainey noted that a not attentive landlord who owns many properties in
Evanston actually lives in Skokie. She explained how someone who is an
Evanston resident who will be out of town for a few months is not going to be
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something to worry about. She noted that someone who lives here, votes
here, and is a resident here but goes on vacation a lot is probably a person
who we want to be able to part of the vacation rental community.
Ald. Fiske noted that another problem is the ability to discern the amount of
short-term vacation rentals in Evanston.
Ms. Leonard noted that staff has observed unlicensed vacation rentals.
In response to Ald. Rue Simmons, Ms. Leonard stated that the ordinance
specifies that a vacation rental license is required if you would like to rent your
property while you are not present for a period less than 30 days.
In response to Ald. Fiske, Ald. Revelle expressed concern with investors
buying properties that could potentially be affordable housing for residents of
Evanston. She stated that it is not just a matter of maintenance and behavior
of guests and requested that staff draft language with hosted and unhosted
requirements.
Ald. Rainey noted that more complications and requirements could increase
the number of unregistered short-term vacation rentals.
Ms. Leonard explained that when drafting the new ordinance, a relationship
between owner of the property and Evanston will be preserved. She noted
that some additional guidance might be needed if they want something that is
based on the sources that she cited about limits to the number of rental nights
for a particular property in a calendar year. She noted that they could simply
begin with owner occupancy and go from there.
Ald. Rue Simmons stated that the committee would prefer to go the Evanston
resident route instead of the owner occupied route.
In response to Ald. Fiske, Ms. Leonard states that the staff will come back
with something at a meeting in September.
In response to Ald. Rainey, Ms. Leonard stated that there are about four
applicants waiting to get before the committee. She noted that these
applicants are currently going through inspections and zoning review. She
also explained the review process and noted that there have been no
complaints of vacation rentals that have been approved by the committee.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Rue Simmons. The
meeting adjourned at 7:29 p.m.
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Respectfully submitted,
Scott Mangum
Planning and Zoning Administrator
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For City Council meeting of August 13, 2018 Item P1
Business of the City by Motion - Vacation Rental License, 2130 Wesley Ave.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Vacation Rental License for 2130 Wesley Ave.
Date: August 2, 2018
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
2130 Wesley Avenue. The Vacation Rental meets all of the Standards and Procedures
for license approval.
Livability Benefits:
Built Environment: Support housing affordability
Economy & Jobs: Retain and expand local businesses
Summary:
2130 Wesley Ave. is located on the west side of Wesley Ave. just south of Leonard Pl.
in the R3 Two-Family Residential District. The property features a single family home.
The Vacation Rental is owned as a land trust maintained by Chicago Title Land Trust
Company and will be operated by one of its beneficiaries, Yvonne Feldman, who lives in
the home. The property meets the Standards and Procedures as required by Ordinance
50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. Since there are no other licensed Vacation Rentals within the
immediate area, there is no negative cumulative effect.
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to
similar single family residence and multiple family residences. According to the
applicant all property owners within 250’ of the subject property have been notified of
the proposed Vacation Rental. Staff is not aware of opposition to the proposal.
Memorandum
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Page 2 of 2
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental. The
property provides sufficient parking for the Vacation Rental, with a detached garage and
some 2-hour on-street parking in the area. Additionally, the Health and Human Services
Department requires an inspection of life safety issues prior to issuing a license.
Attachments:
Vacation Rental License Application – submitted July 18, 2018
Notice to Neighbors
Mailing Notification List
Aerial View of Property
Vacation Rental Ordinance 50-O-13
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10124170170000 JAMES & GERI MORRIS 1423 LEONARD PLACE EVANSTON IL 60201
10124240020000 DAVID R STOVER 1418 LEONARD PL EVANSTON IL 60201
10124240100000 JOHN F OBRIEN 2120 WESLEY EVANSTON IL 60201
10124240110000 GERARD J HUBBARTH 2118 WESLEY AV EVANSTON IL 60201
10124240120000 GARY OLSEN 2114 WESLEY AV EVANSTON IL 60201
10124250010000 TAXPAYER OF 2135 WESLEY AVE EVANSTON IL 60201
10124250130000 D & C GILLETT 2126 ASBURY EVANSTON IL 60201
10124240070000 CT LAND TRUST 2130 WESLEY AVE EVANSTON IL 60201
10124250050000 MICHAEL POLSKY 2119 WESLEY AVE EVANSTON IL 60201
10124170210000 ROBERT TCHORZ 1548 E ALGONQUIN RD ALGONQUIN IL 60102
10124170240000 BRADLEY PECHTER 1401 LENARD PL EVANSTON IL 60201
10124170160000 ANTHONY L THILMANY 1427 LEONARD PL EVANSTON IL 60201
10124170190000 THOMAS FISCHL 1415 LEONARD PL EVANSTON IL 60201
10124240130000 XIAOFEI WANG 2110 WESLEY AVE EVANSTON IL 60201
10124250030000 ESTHER S MLEKUSH 2127 WESLEY AV EVANSTON IL 60201
10124250100000 JAMES T WIGGINS 2134 ASBURY AV EVANSTON IL 60201
10124250140000 THOMAS WEAVER 2122 ASBURY AV EVANSTON IL 60201
10124180100000 MICHAEL HUGHES 2149 WESLEY AVE EVANSTON IL 60201
10124180110000 NOREEN HARTIGAN 1321 LEONARD PL EVANSTON IL 60201
10124180120000 JULES H MARLING 1319 LEONARD PL EVANSTON IL 60201
10124180140000 MARK J BUONAIUTO 1311 LEONARD PLACE EVANSTON IL 60201
10124240060000 DEBORAH BAILEY 2134 WESLEY EVANSTON IL 60201
10124240080000 KEITH HODEL 2126 WESLEY EVANSTON IL 60201
10124250110000 JAMES T WIGGINS 2134 ASBURY AVE EVANSTON IL 60201
10124170180000 MARK E PIERSON 5325 NW 126TH DR CORAL SPRING FL 33076
10124180130000 KAY MILES 1315 LEONARD PL EVANSTON IL 60201
10124240040000 J & LK MILES 1608 S ASHLAND #59746 CHCAGO IL 60608
10124240050000 TAXPAYER OF 1414 LEONARD PL EVANSTON IL 60201
10124240090000 ROBERT B LAPATA 2124 WESLEY AV EVANSTON IL 60201
10124240140000 JEFFREY S LULENSKI 961 NEVADA AVE SAN JOSE CA 95125
10124250040000 MICHAEL & OLGA MEST 2123 WESLEY EVANSTON IL 60201
10124250060000 MARY GIPSON/HENDERSON 2115 WESLEY AVE EVANSTON IL 60201
10124250120000 CAROLYN S HORNE 2128 ASBURY ST EVANSTON IL 60201
10124170200000 RICHARD E BULLINGTON 1413 LEONARD PL EVANSTON IL 60201
10124170220000 JOSEPH P LARMEE 1409 LEONARD PL EVANSTON IL 60201
10124240030000 MIRIAM WHITE 1416 LEONARD PL EVANSTON IL 60201
10124250070000 ALAN BIRMAN 2111 WESLEY EVANSTON IL 60201
10124170230000 M KING A GIERALTOWSKI 1405 LEONARD PLACE EVANSTON IL 60201
10124240010000 CLINTON KENT 22517 N 68TH AV GLENDALE AZ 85310
10124250150000 DAVI H ELLIS 1319 GRANT ST EVANSTON IL 60201
10124250020000 ERIC AND CARRIE BRYN 2131 WESTLEY AVE EVANSTON IL 60201
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Aerial Map - 2130 Wesley Ave.
City of Evanston IL, Imagery courtesy Cook County GIS
User drawn points
Tax Parcels
July 31, 2018
0 0.008 0.0160.004 mi
0 0.01 0.020.005 km
1:500
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
Copyright 2018 City of Evanston413 of 513
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
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5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of August 13, 2018 Item P2
Business of the City by Motion: TBRA Renewal Funding Application
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy & Planning Analyst
Subject: Tenant-Based Rental Assistance Program Renewal Funding
Date: July 25, 2018
Recommendation Action:
The Housing and Homelessness Commission and staff recommend approval of a
funding renewal of $300,000 in HOME funds to continue the current Tenant-Based
Rental Assistance (TBRA) program, administered by Connections for the Homeless.
The funding will provide stable housing for two years to up to ten at-risk Evanston
families with children under the age of 18 in Evanston that are underemployed, and
break the cycle of poverty and instability by developing the capacity to earn a living
wage to support their families and afford market rate rental housing. The increase in
funding from $250,000 to $300,000 is due to the increasing costs to rent in Evanston.
Funding Source:
Funding is from the HOME Investment Partnerships Program, Account
240.21.5430.65535. Currently, the City has a total of $474,275.33 in available
uncommitted HOME funds.
Livability Benefits:
Built Environment: Support housing affordability;
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Discussion:
Renewal funding for the TBRA program is consistent with the goals listed in the City’s
2018 Action Plan, which was approved by City Council on May 29, 2018.
Continuation of TBRA is based on the need and the current program’s success. The
need for housing and other supports for at-risk families has grown due to state
budgeting issues and recent cuts to federal programs including the Housing Choice
Voucher program. That program has lost $228 million nationally from 2010 to 2016
causing tens of thousands of families to lose rental assistance. Furthermore, rents have
continued to increase both nationally and locally, while incomes have remained
Memorandum
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stagnant. As a result, there is a considerable need for rental assistance programs in
order to help households achieve housing stability, self-sufficiency, and break the cycle
of poverty.
The City allocated $500,000 to the program in 2013, and $250,000 to the program in
2016, and $250,000 again in 2017. The money allocated in 2013 funded the program
which officially began in 2014 and provided 24 months of rental assistance for 22
families. The $250,000 allocated in 2016 provided two years of rental assistance for ten
families. Three families have already left the program for various reasons, and the
remaining families will graduate sometime in 2018. The $250,000 allocated in 2017 is
providing two years of rental assistance to ten families that will graduate in 2019. The
household sizes for the 17 families currently enrolled are provided in the table below.
Household Size Number of Households
Two people 2
Three people 8
Four people 1
Five people 4
Six people 2
Total people in program 64
Connections for the Homeless has reported the following outcomes for the 2016/2017
TBRA cohorts:
• 100% (45) of the TBRA children have stayed in their schools and passed to the
next grade level
• Of the 19 TBRA adults, nine are in school, one finished school, 11 are working
full-time jobs and three are working part-time jobs
• Of the eight families that will graduate from TBRA in the coming months, five will
stay on their current leases, one is moving to another state for a job opportunity,
and the other two are still deciding where they will live after the program
• Two families have moved out of the current TBRA program; they both moved out
of state to better meet the needs of their families – one moved permanently with
family in another state, and the other moved to another state for more housing
opportunities
In addition, Connections has also recently learned that a family from the original TBRA
program funded in 2013 was able to remain on their lease in Evanston, and is now
moving out to buy a house
Connections currently receives approximately $1,041/month per household for TBRA
($250,000 for 10 families for 24 months of rent). The average rent for a TBRA family is
$1,478/month, or approximately $393 per person/month. TBRA families do contribute
30% of their income to rent, which sometimes offsets the difference between what
Connections receives for the program and how much it pays for rent. However, in the
initial months of the program, the TBRA funds sometimes pay the entire cost of rent, in
addition to paying security deposits, since many families have very little or no income
when they first enter the program.
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As shown in the diagram below, rental costs in Evanston have steadily increased from
2014/15 to 2017.
For the mostly high end portion of the Evanston apartment market tracked by CoStar, this chart
shows the change in rent rates over the last decade. Note that downtown apartments are
included in the citywide figures.
There are currently three families on the TBRA waitlist that were referred by social
workers from Districts 65 and 202. In addition, Connections had roughly 45 calls into its
intake line from November 2016 through February 2018 that were referred to TBRA.
Four of those households were housed and assisted through the TBRA program when
funding was renewed in the summer of 2017, and 27 households were deemed
ineligible for the program. However, 14 households were eligible for the program, but
there was not even funding available to assist them. The households that were ineligible
or not able to receive assistance referred to other internal Connections programs, like
Homeless Prevention assistance, and outside referrals to Impact Behavioral Health,
YWCA, WINGS, Center of Concern, Community Partners for Affordable Housing and
affordable housing options in the area.
No additional families can be enrolled in TBRA unless more funds are allocated. If the
City allocates $300,000 to the program in 2018, it will allow Connections for the
Homeless to provide two years of rental subsidies to an additional ten families, despite
the rising housing costs.
Attachments:
Connections for the Homeless application for renewal funding for the Tenant-Based
Rental Assistance Program
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For City Council meeting of August 13, 2018 Item P3
Resolution 49-R-18, Resubdivision for 1239 Asbury Avenue and
1224 Dempster Street
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Michael Griffith, Development Planner
Lily Neppl, Intern
Subject: Resolution 49-R-18
Beth Emet Subdivision – 1239 Asbury Avenue and 1224 Dempster Street
Date: August 2, 2018
Recommended Action:
City staff recommend adoption of Resolution 49-R-18 approving the proposed re-
subdivision of the property located at 1239 Asbury Avenue and 1224 Dempster Street.
Livability Benefits:
Built Environment: Provide compact and complete streets and neighborhoods.
Education, Arts, and Community: Preserve and reuse historic structures and sites.
Background:
The property is zoned R1 Single-Family Residential District. Currently, the property
includes the Beth Emet The Free Synagogue, parking lot for the synagogue, a single-
family detached residence, a detached garage and a playground. The single-family
residence is a local landmark and is currently not being occupied. The synagogue plans
to sell the subdivided lot with the house.
Proposal:
The applicant, Bekki Kaplan, representing Beth Emet The Free Synagogue, is
proposing to re-subdivide the property into 2 lots. Lot 1 will include the synagogue and
its parking lot. Lot 2 will include the single-family detached residence and the detached
garage. The playground will be renovated so it is located entirely on Lot 1.
At its February 20, 2018, meeting, the Zoning Board of Appeals granted major zoning
relief to create the proposed Lot 1, the lot that will include the synagogue. The variations
granted include:
1. Building lot coverage of 32.7% where 32.3% currently exists and 30% is
permitted, Zoning Code Section 6-8-2-7.
Memorandum
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2. Impervious surface coverage of 65.1% where 63.8% currently exists and 45% is
permitted, Zoning Code Section 6-8-2-10.
The proposed lots and their improvements would now meet all zoning requirements
including the minimum lot dimension requirements for the district:
Beth Emet
Subdivision
Minimum Required North Lot
Lot 1
South Lot
Lot 2
Lot width 35 ft. 220.2 ft. – Asbury
Avenue frontage
56 ft.
Lot size 7,200 sq. ft. 73,594.6 sq. ft. 8,206.4 sq. ft.
Per Section 4-11-1, “Subdivisions,” of the City Code, the Director of the Public Works
Agency and the City Engineer have reviewed the proposed subdivision and determined
that all required City infrastructure already exists in the neighborhood and no new public
infrastructure is needed.
Attachments:
Proposed Resolution 49-R-18
Public Works Agency Director memorandum dated August 6, 2018
Zoning Board of Appeals meeting minutes excerpt - February 20, 2018
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7/10/2018
49-R-18
A RESOLUTION
Approving a Plat of Resubdivision for
1239 Asbury Avenue and 1224 Dempster Street
WHEREAS, pursuant to Subsection 4-11-1-(B) of the Evanston City Code
of 2012, as amended (the “City Code”), the City Council may approve of a plat by
means of a resolution; and
WHEREAS, the City intends to resubdivide the properties located at 1239
Asbury Avenue and 1224 Dempster Street, Evanston, Illinois (collectively, the “Subject
Property”), legally described in Exhibit A, which is attached hereto and incorporated
herein by reference; and
WHEREAS, the City Council hereby finds that the proposed plat complies
with all applicable provisions of Title 4, Chapter 11 of the City Code, subject to certain
conditions,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City
Council hereby approves the proposed Plat of Resubdivision, attached hereto as
Exhibit B and incorporated herein by reference, subject to the following conditions:
(A) The final plat of subdivision must substantially conform to the Beth Emet
Subdivision plat prepared by B.H. Suhr & Company, Inc. dated May 8, 2018,
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49-R-18
~2~
except as such plat may be modified to conform to the City Code, Resolution,
and Ordinance;
SECTION 3: The City Manager and/or his designee(s) is/are hereby
authorized and directed to sign, and the City Clerk hereby authorized and directed to
attest, any documents necessary to implement the terms of this resolution.
SECTION 4: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation Counsel
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49-R-18
~3~
EXHIBIT A
Legal Description
PARCEL 1:
LOT 7 IN OWNERS SUBDIVISION OF PART OF BLOCK 1 IN WILDER AND CHASE
ADDITION TO EVANSTON, AND PART OF BLOCK 3 IN O.A. CRAIN'S SUBDIVISION
OF THE NORTH 1/2 OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF
SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN;
PARCEL 2:
LOT 1 IN OWNERS SUBDIVISION OF BLOCK 1 OF WILDER AND CHASE'S
ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE EAST 1047 FEET OF
THE NORTH PART OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF
THE THIRD PRINCIPAL MERIDIAN, WITH BLOCK 3 OF O.A. CRAIN'S SUBDIVISION
OF THE NORTH 1/2 OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF
SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL
MERIDIAN, EXCEPT THE SOUTH 92.50 FEET OF BLOCK 1 ABOVE DESCRIBED
AND EXCEPT THE SOUTH 92.50 FEET OF THE NORTH 345.68 FEET OF THE
WEST 120 FEET OF BLOCK 3 ABOVE DESCRIBED;
PARCEL 3:
THAT PART OF PRIVATE ALLEY LYING EAST AND ADJOINING PARCELS 2 AND 4
AND WEST AND ADJOINING PARCEL 1;
PARCEL 4:
THE NORTH 70.09 FEET OF LOT 2 IN OWNERS SUBDIVISION OF BLOCK 1
(EXCEPT THE SOUTH 92.50 FEET THEREOF) IN WILDER AND CHASE'S ADDITION
TO EVANSTON, A SUBDIVISION OF THE EAST 1047 FEET (OR THEREABOUTS)
OF THE NORTH PART OF THE NORTHEAST 1/4 OF SECTION 24, TOWNSHIP 41
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, AND BLOCK 3
(EXCEPT THE SOUTH 92.50 FEET OF THE NORTH 345.68 FEET OF THE WEST
120 FEET OF O.A. CRAIN'S SUBDIVISION OF THE NORTH 1/2 OF THE
NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 19, TOWNSHIP 41
NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PARCEL 5:
LOT 2 (EXCEPT THE NORTH 70.90 FEET THEREOF) IN OWNERS SUBDIVISION OF
BLOCK 1 (EXCEPT THE SOUTH 92.50 FEET THEREOF) IN WILDER AND CHASE'S
ADDITION TO EVANSTON, A SUBDIVISION OF THE EAST 1047 FEET (OR
THEREABOUTS) OF THE NORTH PART OF THE NORTHEAST 1/4 OF SECTION 24,
TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN,
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49-R-18
~4~
AND BLOCK 3 (EXCEPT THE SOUTH 92.50 FEET OF THE NORTH 345.68 FEET OF
THE WEST 120 FEET OF O. A. CRAIN'S SUBDIVISION OF THE NORTH 1/2 OF THE
NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 19, TOWNSHIP 41
NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PIN(s): 11-19-100-001-0000
11-19-100-002-0000
11-19-100-003-0000
11-19-100-006-0000
COMMONLY KNOWN AS: 1239 Asbury Avenue, Evanston, Illinois.
1224 Dempster Street, Evanston, Illinois.
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49-R-18
~5~
EXHIBIT B
Plat of Resubdivision
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To: Johanna Leonard, Community Development Director
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Subject: Resubdivision of 1239 Asbury Avenue and 1224 Dempster Street
Public Works Director Report
Date: August 6, 2018
Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City
Code, the Public Works Agency Director and the City Engineer submit the following
report for the resubdivision of the properties at 1239 Asbury Avenue and 1224
Dempster Street.
Right-of-Way to be Dedicated to the City of Evanston
None.
Infrastructure Easements to be Granted to the City of Evanston
None.
Public Improvements to be Constructed on Behalf of the City of Evanston
None.
Bond Requirements to Guarantee Future Infrastructure Improvements
None.
Memorandum
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To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning & Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 84-O-18, Granting a Special Use for a Daycare Center –
Domestic Animal, and Kennel, Rex’s Place, at 2118-2120 Ashland Ave.,
1625 Payne St., and 2147-2149 Dewey Ave.
Date: July 31, 2018
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 84-O-18
granting special use approval for a Daycare Center – Domestic Animal, and Kennel, in
the MXE Mixed Use Employment District. The applicant has complied with all zoning
requirements and meets all of the standards for special use and major variations for this
district.
Livability Benefits
Economy & Jobs: Retain and expand local businesses
Economy & Jobs: Expand job opportunities
Summary
Background History:
In 2010, the City did not have specific zoning regulations for doggy daycares or animal
boarding. The City approved the operation of a Rex’s Place, a doggy daycare, at 2118-
2120 Ashland Ave. and 1625 Payne St. with no overnight boarding, and considered the
business to be a Retail Service Establishment. In 2011, the City approved accessory
overnight boarding limited to holiday seasons only, and including conditions limiting
boarding to regular clients of the doggy daycare facility.
In conjunction with the original requests, the applicant worked with the City to establish
appropriate zoning regulations for Daycare Center - Domestic Animals, and Kennels
(overnight boarding) so that such uses now require special use approval. The current
operations of Rex’s Place are therefore legally-nonconforming and require special use
approval for any change in operation or expansion.
For City Council meeting of August 13, 2018 Item P4
Ordinance 84-O-18, Special use for a Daycare Center – Domestic Animal, and
Kennel, at 2118-2120 Ashland Ave., 1625 Payne St., 2147-2149 Dewey Ave.
For Introduction
Memorandum
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Proposal:
The applicant requests a special use permit for a Daycare Center – Domestic Animal,
and a Kennel, at the following locations:
Current Operations Proposed Operations
2120 Ashland
Ave. Doggy Daycare – all units Doggy Daycare – all units
2118 Ashland
Ave. NA Kennel
1625 Payne St. Kennel (limited accessory use) Kennel
2147 Dewey Ave.
Outdoor area for Doggy
Daycare (and residence not
associated with Doggy Daycare)
Outdoor area for Doggy Daycare
and Kennel (and manager’s
residence)
2149 Dewey Ave. (residence not associated with
Doggy Daycare)
Outdoor area for Doggy Daycare
and Kennel (and owner’s
residence)
2120 Ashland Ave.:
Rex’s Place currently operates the doggy daycare with a staff of 4-5 employees at a
time and a maximum of 100 dogs in groups of 30-35 animals each. The main location of
Rex’s Place is 2120 Ashland Ave., which is one large open area within the building
where the dogs interact with each other. Dogs are walked from the indoor facility to the
outdoor play area currently at 2147 Dewey Ave. as needed. Dogs are dropped off at the
facility between 6:30am – 11am, and are picked up between 3pm – 6:30pm. The facility
operates Monday – Friday only. A professional cleaning crew cleans the facility daily
with environmentally friendly cleaning supplies that also kill potential airborne illnesses
such as the dog flu. There are no changes to the facility or operations at 2120 Ashland
Ave., but the proposed special use will bring the use status into special use compliance.
The applicant is currently working with the City to establish an official drop-off vehicle
zone for customers.
2118 Ashland Ave.:
The applicant proposes to add a kennel for overnight boarding at 2118 Ashland Ave.,
which is within the same building as the doggy daycare at 2120 Ashland Ave. The
kennel will feature 28 animal cages and an accessible path around the cages. Walls
surrounding the unit will be soundproofed. Drop-offs and pick-ups will not be permitted
after 6pm. Since animals will reside overnight, heat sensors will be installed with a direct
connection to the Fire Department to ensure adequate fire/life safety.
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1625 Payne St.:
The applicant currently operates a kennel for overnight boarding at 1625 Payne St.,
which is limited to dogs that are regular clients of the doggy daycare facility and only for
use during specific holiday times as an accessory use to the doggy daycare. The
applicant proposes to eliminate the accessory use conditions and instead operate under
a special use permit. The kennel currently features 15 cages. No changes are proposed
to the kennel facility. However, the intensity of the use will increase by eliminating the
accessory use conditions.
2147 Dewey Ave.:
The rear yard of 2147 Dewey Ave. is currently used as an outdoor play area for the
doggy daycare as well as the accessory kennel. With expanded operations for the
doggy daycare and the kennel, which include an increase in intensity of the uses,
special use approval is also needed for the outdoor play area. The applicant recently
purchased the home on the property, which the manager will live in so that the dogs can
be quickly reached in case of an emergency. No commercial/business operations will
occur within the house. There are no changes proposed to the property.
2149 Dewey Ave.:
The rear yard of 2149 Dewey Ave. is currently rented out for truck parking for other
businesses. The applicant recently purchased the home on the property, which the
business owner/applicant will live in. No commercial/business operations will occur
within the house. The rear yard will be used to expand the outdoor play area that is
currently at 2147 Dewey Ave., which will then be used for both the doggy daycare and
the kennel.
Although the special use requests feature a total of five properties, the only changes
that will increase the intensity of any uses are the new kennel proposed at 2118
Ashland Ave., the expanded kennel at 1625 Payne St., and the use of the backyard
outdoor space at 2149 Dewey Ave. All five properties are included in one request to
ensure all aspects of the business model are brought into full zoning compliance with
special use approval rather than the current legally-nonconforming status. City staff is
only aware of noise concerns from an adjacent business expressed at the ZBA meeting,
and is aware of wide support by clients who frequent the facility and feel there is a large
demand for this type of use/expansion of use in Evanston. The ZBA recommended
conditions of approval to limit the impact of the business on adjacent properties and the
neighborhood.
Comprehensive Plan
Some objectives from the Evanston Comprehensive General Plan that apply to this
application include:
Objective: Maintain the appealing character of Evanston’s
neighborhoods while guiding their change.
Objective: Recognize the benefits of mixing residential, commercial,
and institutional uses in neighborhoods.
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The proposed special use approvals will allow an existing locally owned and operated
business to expand and provide a needed service to the surrounding community.
Legislative History
July 17, 2018: The ZBA unanimously recommended approval of the special uses with
the following conditions:
1. Hours open to the public for drop-off and pick-up are limited to 6am - 7pm.
2. Properties shall be fit and retrofit with sound abatement measures to minimize
the amount of sound audible to neighbors, including complaints that may occur
after initial sound abatement measures are completed.
3. Loading zone pickup and drop off plan must be established and approved by
staff.
4. No dog walking in Twiggs Park and the grassy neighborhood areas.
5. Substantial compliance with the documents and testimony on record.
Attachments
Proposed Ordinance 84-O-18
July 17, 2018 ZBA Draft Meeting Minutes Excerpt
ZBA Findings for Special Use
July 17, 2018 ZBA Packet
Letter and Petition of Support
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7/25/2018
84-O-18
AN ORDINANCE
Granting a Special Use Permit for a Daycare Center – Domestic
Animal and a Kennel Located at 2118-2120 Ashland Avenue, 1625
Payne Street, 2147-2149 Dewey Avenue in the MXE Mixed-Use
Employment District (“Rex’s Place”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on July 17, 2018,
pursuant to proper notice, to consider case no. 18ZMJV-0058, an application filed by
Kathy Lichtenstein (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 2118-2120
Ashland Avenue, 1625 Payne Street, and 2147-2149 Dewey Avenue (the “Subject
Property”) and located in the MXE Mixed-Use Employment Zoning, for a Special Use
Permit to establish, pursuant to Subsection 6-13-4-3 of the Evanston City Code, 2012,
as amended (“the Zoning Ordinance”), a Daycare Center – Domestic Animal and a
Kennel, “Rex’s Place,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Daycare Center – Domestic Animal and a Kennel met the standards for Special Uses in
Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof;
and
WHEREAS, at its meeting of August 13, 2018, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 18ZMJV-0058; and
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84-O-18
~2~
WHEREAS, at its meetings of August 13, 2018 and September 10, 2018,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Daycare Center – Domestic Animal and a Kennel on the Subject Property as
applied for in case no. 18ZMJV-0058.
SECTION 3: Pursuant to Subsection 6-9-5-3 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: The Applicant may only open to the general public the
Daycare Center – Domestic Animal and a Kennel for drop-off and pick-up
between the hours of 6:00 a.m. and 7:00 p.m. on any given day.
C. Sound Abatement: The Applicant shall fit or retrofit all of the Subject Property
with sound abatement measures to minimize the amount of sound audible to
neighbors, including complaints that may occur after initial sound abatement
measures.
D. Loading Zone: The Applicant shall obtain approval from the City of Evanston for
all loading zone pick-up and drop-of plans.
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84-O-18
~3~
E. Dog Walking Prohibited: No dog walking shall occur in Twiggs Park and the
grassy neighborhood areas surrounding the Subject Property.
F. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
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84-O-18
~4~
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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84-O-18
~5~
EXHIBIT A
LEGAL DESCRIPTION
LOTS 5, 6, AND 7 IN THAYER RESUBDIVISION OF LOTS 1 TO 8 INCLUSIVE OF
BLOCK 7 IN PAYNE'S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE
SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 12, TOWNSHIP 41
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PINs: 10-12-421-018-0000, 10-12-421-017-0000, 10-12-421-006-0000
COMMONLY KNOWN AS: 2118-2120 Ashland Avenue, Evanston, Illinois.
LOTS 9 AND 10 IN BLOCK 6 IN PAYNE'S ADDITION TO EVANSTON, BEING A
SUBDIVISION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER
OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 10-12-415-007-0000
10-12-415-006-0000
COMMONLY KNOWN AS: 1625 Payne Street, Evanston, Illinois.
LOT 11 IN BLOCK 6 IN PAYNE'S ADDITION TO EVANSTON IN THE SOUTHWEST
QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 41
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PIN: 10-12-415-005-0000
COMMONLY KNOWN AS: 2147 Dewey Avenue, Evanston, Illinois.
PART OF LOT 12 IN BLOCK 6 IN PAYNE'S ADDITION TO EVANSTON, A
SUBDIVISION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER
OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 10-12-415-004-0000
COMMONLY KNOWN AS: 2149 Dewey Avenue, Evanston, Illinois.
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Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, July 17, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Mary McAuley, Violetta Cullen, Kiril Mirintchev, Mary
Beth Berns, Scott Gingold
Members Absent: Myrna Arevalo
Staff Present: Melissa Klotz, Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:05 p.m.
Minutes
Ms. McAuley motioned to approve the meeting minutes of June 19, 2018, which were
seconded by Ms. Dziekan and approved 4-0 with one abstention.
Ms. Cullen arrived.
New Business
2118-2120 Ashland Ave., 1625 Payne St., & 2147-2149 Dewey Ave. 18ZMJV-0058
Kathy Lichtenstein, lessee, applies for special use permits for a Daycare Center –
Domestic Animal, and a Kennel, Rex’s Place, in the MXE Mixed -Use Employment
District (Zoning Code Section 6-13-4-3). The applicant proposes a special use permit to
expand the current Daycare Center – Domestic Animal at 2120 Ashland Ave. to include
2118-2120 Ashland Ave., and to include 2147 Dewey Ave. as the manager’s residence
with outdoor animal space and 2149 Dewey Ave. as the business owner’s residence
with outdoor animal space. The applicant also proposes a special use permit to expand
the existing Kennel at 1625 Payne St. (that was previously approved as an accessory
use to the Daycare Center – Domestic Animal at 2120 Ashland Ave.), and to include a
Kennel at 2118 Ashland Ave. with outdoor animal space at 2147-2149 Dewey Ave. The
Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Ms. Klotz read the case into the record and explained the proposal, including the current
legally-nonconforming status of the business.
Kathy Lichtenstein, applicant, explained:
● Animal noise will be minimized by soundproofing the walls and ceiling, mats on
the floors, and individual kennels that do not face each other.
● The closest residence will be the manager’s house.
● Dogs are typically outside for one hour at a time per day.
● Currently have 50-90 dogs in the daycare, and propose 40 at the kennel.
447 of 513
Page 2 of 3
Zoning Board of Appeals
● Dogs are typically not walked around the neighborhood - there isn’t enough
staff. Instead the dogs are walked down the alley into the outdoor space.
Ms. McAuley noted she owns the property across the alley, and she does hear the dogs
bark a lot when they are outside. She also explained there are burn spots in the grass
all over the neighborhood from a combination of this business and another dog
business in the area.
Mr. Gingold noted a condition to recommend for the special use would be that the
applicant work with neighbors to soundproof to minimize the noise to the extent
possible. Ms. Lichtenstein agreed she would do that, and explained that with the
expansion the business will have additional funds available for more improvements
such as additional soundproofing.
The applicant continued:
● On nice days only, 20-25 dogs are walked through the alley into the outdoor play
area. That has been done for the last 8 years.
● Proposed kennel is at 2118 Ashland Ave. with t-shirt shop in between the
proposed kennel and existing doggy daycare, all in the one building.
● Dogs are not taken outside until after 9am and are back inside by 1pm.
● Not all kennel dogs will use the outdoor space - some are not able to be around
other dogs and need to remain in a cage.
● The amount of dogs in the outdoor play area at one time will not increase.
● The dogs do make noise during the day - usually during drop off since they are
excited. Dogs in the kennel do not typically make noise; they just sleep.
Ms. McAuley asked if a condition prohibiting the dogs being walked in Twiggs Park
would be acceptable to ensure the park is not damaged, and Ms. Lichtenstein agreed.
Charles Edwards, lives across the street and works at Auto Doctor, has no issue with
the business itself, but clients that drop off dogs park everywhere. Ms. Lichtenstein
explained she has applied for a loading zone in front of the garage door of the doggy
daycare at 2118-2120 Ashland location, which would not remove any street
parking. Mr. Edwards added the dogs that are outside do bark and it is loud and
annoying. The expansion will be right next to his waiting room so he wants to ensure
the noise from dogs outside will not travel into his quiet waiting room.
Mr. Gingold noted the veterinarian on Central Street faced concerns regarding animal
noise from the office uses adjacent and above, so sound deadening measures were
taken, and Mr. Gingold has never heard any noises walking past there daily.
Dolly Patterson, 1812 Brummel, stated her dog attends Rex’s Place and she has seen
the business grow over the years. The facility is extremely clean. Dogs are excited
during drop off but then settle down. The only alternative in Evanston is caging at
Petsmart, which is not a viable option for many animals.
Sally Bardon, 1111 Church St., explained she has a small, tense dog that is not happy
when home alone so he attends Rex’s Place a couple of times a week. Ms. Bardon
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Page 3 of 3
Zoning Board of Appeals
explained her dog is aging and may need to be placed in a cage in the future instead of
within the free-range area, so the additional kennels are extremely useful.
Rachel Talin, 2127 Ashland Ave., explained she does not want to discourage business
expansion, but wants to ensure there is proper sound abatement ahead of time, and the
drop-off parking situation needs to be addressed. There should be a formal plan
established to ensure the drop-off zone is properly utilized.
Deliberation:
Mr. Gingold stated he hears legitimate concerns that need to be addressed via
conditions, but is supportive of the proposal.
Ms. Dziekan noted her dog has attended Rex’s Place on occasion and understands the
community need. There are conditions to be thoughtful about minimizing impacts on
adjacent properties.
Mr. Gingold stated sound abatement is needed for the current location and expansion
locations, and that the applicant should work with staff to establish a drop-off zone. Ms.
McAuley added there should be conditions for no dog walking in Twiggs Park or
throughout the neighborhood.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. NA
8. NA
9. Yes
Mr. Gingold motioned to recommend approval with conditions:
1. Hours open to the public for drop-off and pick-up are limited to 6am - 7pm
2. All subject properties shall be fit and retrofit with sound abatement measures to
minimize the amount of sound audible to neighbors, including complaints that
may occur after initial sound abatement measures are enacted.
3. Loading zone for pick-up and drop-off shall be established and approved by staff.
4. No dog walking in Twiggs Park and the grassy neighborhood areas.
5. Substantial compliance with the documents and testimony on record.
The motion was seconded by Ms. Cullen and unanimously recommended for approval.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of
After conducting a public hearing on July 17, 2018, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 18ZMJV-0058
Address or
Location:
2118-2120 Ashland Ave., 1625 Payne St., 2147-2149 Dewey Ave.
Applicant: Kathy Lichtenstein, operator
Proposed
Special Use:
Daycare Center – Domestic Animal, and Kennel, Rex’s Place
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours open to the public for drop-off and pick-up are limited to 6am - 7pm
2. Properties shall be fit and retrofit with sound abatement measures to minimize
the amount of sound audible to neighbors, including complaints that may occur
after initial sound abatement measures are completed.
3. Loading zone pickup and drop off plan shall be established and approved by
staff.
4. No dog walking in Twiggs Park and the grassy neighborhood areas.
5. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
_______ Myrna Arevalo _____ ____
___X___ Scott Gingold __X__ ____
___X___ Violetta Cullen __X__ ____
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
___X___ Lisa Dziekan __X__ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
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For City Council meeting of August 13, 2018 Item P5
Ordinance 40-O-18, Front Porch Text Amendment
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 40-O-18 Zoning Ordinance Text Amendment
Amend Setback Regulations Pertaining to Porches
18PLND-0011
Date: July 16, 2018
Recommended Action:
The Plan Commission and staff recommend approval of Ordinance 40-O-18 to amend
the Zoning Ordinance to reduce the required front yard setback for open porches in
order to allow front porches with a usable depth without the need for zoning relief.
Ordinance 40-O-18 was approved for Introduction at the July 23, 2018 City Council
meeting.
Livability Benefits
Education, Arts & Community: Promote a cohesive and connected community
Health & Safety: Prevent and reduce violence
Background
Porches serve an important role in the community by encouraging eyes on the street
and thereby promoting safety and neighborhood involvement, while also often improving
the aesthetic appearance of homes. The Evanston housing stock features a wide
variety of porches. Currently, the Zoning Ordinance considers porches (enclosed or
open) yard obstructions that may extend 10% into any required setback. On a typical
Evanston property that features a 27’ required front yard (house) setback, the setback
required for a porch is therefore 24.3’, which allows for an unusable 2.7’ deep porch.
Properties that feature legally-nonconforming front yard setbacks that are smaller than
required are further restricted in porch size.
Alternate Text Amendment Proposal
On April 23, 2018, the P&D Committee reviewed a text amendment regarding front
porches that was recommended by the Plan Commission and staff. Current and former
ZBA Chairs Mary Beth Berns and Matt Rodgers provided additional input and an
Memorandum
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alternate text amendment proposal, which was then sent back to the Plan Commission
for review by the P&D Committee.
The input provided and alternate text amendment, along with additional zoning
definitions for open and enclosed porches, are now proposed.
Proposal Overview
The Plan Commission and staff recommend the following regulations for porches:
Enclosed Porches
● Establish zoning definition: A roofed area that features walls and/or windows that
exceed 50% opacity but is not heated or cooled, attached to the building and
located between the exterior wall of a building and the right-of-way.
● No changes proposed to allowed setbacks or size. Enclosed porches are
allowed to extend 10% into a required front yard setback as a yard obstruction.
There are no changes proposed to enclosed porch regulations. However, the Zoning
Ordinance does not currently differentiate between enclosed and open porches, so
zoning definitions are proposed to clarify the difference and the different regulations.
Open Porches
● Establish zoning definition: An open, unroofed or roofed area that features
openings with a maximum opacity of 50%, attached to the building and located
between the exterior wall of a building and the right-of-way.
● May encroach into 25% of the required front yard.
● Maximum porch depth allowed of 7 feet.
● Must maintain a minimum 10 foot front yard setback.
● Any zoning relief requested for a porch depth beyond the allowed 25%
encroachment into a required front yard shall be a Major Variation.
When analyzing typical property scenarios, the proposed text amendment produces the
following porch requirement:
(Chart reads as “porch depth = resulting front porch setback”)
Required
front yard
(house)
setback*
Current Regulation Proposed Regulation Limiting Factor
50’ 5’ porch depth and 45’
setback
7’ porch depth and 43’
setback 7’ porch depth
27’ (typical) 2.7’ porch depth and
24.3’ setback
6.75’ porch depth and
20.25’ setback
25% setback
encroachment
22’ 2.2’ porch depth and
19.8’ setback
5.5’ porch depth and
16.5’ setback
25% setback
encroachment
18’ 1.8’ porch depth and
16.2’ setback
4.5’ porch depth and
13.5’ setback
25% setback
encroachment
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12’ 1.2’ porch depth and
10.8’ setback
2’ porch depth and 10’
setback
minimum 10’
setback
The proposed regulation allows for a usable porch depth on most residential properties
in Evanston while ensuring an appropriate front yard setback remains. Properties that
feature extremely small front yards have the option to request zoning relief via a Major
Variation with results determined by the ZBA on a case by case basis. Alternately,
properties that feature extremely large front yards and are limited by the maximum
allowed porch depth have the option to request zoning relief via a Minor Variation with
results determined by the Zoning Administrator on a case by case basis.
Text Amendment Language
Specifically, the Plan Commission and staff recommend the following text amendment
to the Zoning Ordinance:
Section 6-4-1-9 – Yards
(B) Permitted Obstructions in Required Yards:
1. General Provisions: Yard obstructions attached to the principal or an accessory
structure on a site shall include but are not limited to: permanently roofed terraces or
porches, chimneys, bay windows, window-mounted air conditioning units, awnings,
canopies, arbors, trellises, balconies, overhanging eaves, unenclosed staircases four
(4) feet or more above grade, and enclosed staircases. A yard obstruction is any of
these items extending outside of the allowable building envelope and into a required
yard. A yard obstruction may extend into no more than ten percent (10%) of the depth of
a required yard, except in cases of overhanging roof eaves and gutters for new
additions to existing structures, and open front porches. In such cases eaves and
gutters may be constructed so to match or more closely match the existing roof eave
and gutter, provided that such projection does not encroach upon an adjacent lot line.
Open front porches may extend into no more than twenty five percent (25%) of the
required front yard setback, shall not exceed seven (7) feet in depth, and must maintain
a minimum ten (10) foot front yard setback.
Section 6-18-3 - Definitions
PORCH, ENCLOSED: A roofed area that features walls and/or windows that
exceed 50% opacity but is not heated or cooled, attached
to the building and located between the exterior wall of a
building and the right-of-way.
PORCH, OPEN: An open, unroofed or roofed area that features openings
with a maximum opacity of 50%, attached to the building
and located between the exterior wall of a building and the
right-of-way.
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Section 6-3-8-3 (D) – Authorized Variations
(D) Major Variations: “Major variations” shall be defined as all variations other than
minor variations and fence variations, and shall be limited to the following:
1. Yards and setbacks.
2. Height.
3. Lot size, width and depth (including flag lots).
4. Lot coverage including impervious surface and/or floor area ratio.
5. Off-street parking and loading.
6. Home occupations.
7. Townhouse orientation.
8. Expansion, alteration, and/or enlargement of legal, nonconforming residential
uses that contain no more than four (4) dwelling units and zero (0) lodging
rooms/rooming units, and/or construction of accessory uses to such legal,
nonconforming residential uses.
9. Open front porch setbacks.
Comprehensive Plan
The Comprehensive General Plan states a goal of helping to enhance the existing
assets of neighborhoods while recognizing that each neighborhood contributes to the
overall social and economic quality of Evanston. This goal includes the objective of
maintaining the appealing character of Evanston’s neighborhoods while guiding their
change, with a policy/action to preserve neighborhood character while supporting
redevelopment efforts that add to neighborhood desirability. The proposed text
amendment follows these goals, objectives, and policy/actions, while also reducing the
zoning process and need for variations.
Legislative History
February 21, 2018 – The Plan Commission recommended combining the two options
presented by staff: 25% porch encroachment regulation and the 6 foot porch depth with
the minimum 10 foot setback, so that the greater of either regulation may be applied.
Unanimously recommended for approval.
March 12, 2018 – The P&D Committee held the proposed text amendment to the April
9, 2018 P&D Committee meeting.
April 9, 2018 – The P&D Committee considered the Plan Commission recommendation
and discussed an alternate proposal presented by the current and previous ZBA Chairs,
and then referred the matter back to the Plan Commission for re-notice and
consideration.
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June 13, 2018 – The Plan Commission considered the alternate proposal presented by
the current and previous ZBA Chairs, and recommended approval of the ZBA Chairs’
suggestion as well as additional staff suggestions for zoning definitions.
Attachments
Proposed Ordinance 40-O-18
Draft Plan Commission Meeting Minutes Excerpt – June 13, 2018
June 13, 2018 Plan Commission Packet
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7/16/2018
40-O-18
AN ORDINANCE
Amending Subsection 6-4-1-9(B)(1) of the Evanston City Code,
“Permitted Obstructions in Required Yards: General Provisions”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: City Code Subsection 6-4-1-9(B)(1), “Permitted Obstructions
in Required Yards: General Provisions,” of the Evanston City Code of 2012, as
amended, is hereby further amended as follows:
1. General Provisions: Yard obstructions attached to the principal or an accessory
structure on a site shall include but are not limited to: permanently roofed
terraces or porches, chimneys, bay windows, window-mounted air conditioning
units, awnings, canopies, arbors, trellises, balconies, overhanging eaves,
unenclosed staircases four (4) feet or more above grade, and enclosed
staircases.
A yard obstruction is any of these items extending outside of the allowable
building envelope and into a required yard. A yard obstruction may extend into no
more than ten percent (10%) of the depth of a required yard, except in cases of
overhanging roof eaves and gutters for new additions to existing structures, and
open front porches. In such cases eaves and gutters may be constructed so to
match or more closely match the existing roof eave and gutter, provided that
such projection does not encroach upon an adjacent lot line. Open front porches
may extend into no more than twenty five percent (25%) of the required front
yard setback, shall not exceed seven (7) feet in depth, and must maintain a
minimum ten (10) foot front yard setback.
These yard obstructions may be located in the yards indicated in Table 4 -A,
Section 6-4-6.
Building envelopes are established by front, side and rear yard requirements
contained in each zoning district.
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2
SECTION 2: City Code Section 6-18-3, “Definitions,” of the Evanston City
Code of 2012, as amended, is hereby further amended to include definitions for “Porch,
Open” and “Porch, Enclosed” as follows:
PORCH, ENCLOSED:
A roofed area that features walls and/or windows that
exceed 50% opacity but is not heated or cooled, attached
to the building and located between the exterior wall of a
building and the right-of-way.
PORCH, OPEN:
An open, unroofed or roofed area that features openings
with a maximum opacity of 50%, attached to the building
and located between the exterior wall of a building and the
right-of-way.
SECTION 3: City Code Subsection 6-3-8-3(D), “Authorized Variations,” of
the Evanston City Code of 2012, as amended, is hereby further amended as follows:
(D) Major Variations: "Major variations" shall be defined as all variations other than
minor variations and fence variations, and shall be limited to the following:
1. Yards and setbacks.
2. Height.
3. Lot size, width and depth (including flag lots).
4. Lot coverage including impervious surface and/or floor area ratio.
5. Off-street parking and loading.
6. Home occupations.
7. Townhouse orientation.
8. Expansion, alteration, and/or enlargement of legal, nonconforming
residential uses that contain no more than four (4) dwelling units and zero
(0) lodging rooms/rooming units, and/or construction of accessory uses to
such legal, nonconforming residential uses.
9. Open front porch setback
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
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40-O-18
3
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: Ordinance 40-O-18 shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2018
Adopted: ___________________, 201 8
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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Page 1 of 5
Plan Commission Minutes 6/13/18
MEETING MINUTES
PLAN COMMISSION
Wednesday, June 13, 2018
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Patrick Brown, Terri Dubin, Carol Goddard,
Andrew Pigozzi
Members Absent: George Halik, Peter Isaac
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:05 P.M.
2. APPROVAL OF MEETING MINUTES: April 11, 2018 and April 18, 2018
Commissioner Goddard made a motion to approve the meeting minutes from April 11,
2018, seconded by Commissioner Dubin. The Commission voted unanimously, 5-0, to
approve the minutes of April 11, 2018.
Commissioner Dubin made a correction to page 4 of the minutes for April 18, 2018.
Commissioner Goddard then made a motion to approve the minutes as amended,
seconded by Commissioner Dubin. The Commission voted unanimously, 5-0, to
approve the amended minutes of April 18, 2018.
3. OLD BUSINESS
A. TEXT AMENDMENT 18PLND-0011
Front Porches
A Zoning Ordinance Text Amendment to amend City Code Sections 6-4-1-9,
Yards, 6-3-8, Variations, and 6-18-3, Definitions, to modify regulations
pertaining to front porches.
Mr. Mangum presented a brief background on the proposed revisions to the text
amendment. He stated that the previously reviewed amendment raised several
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Page 2 of 5
Plan Commission Minutes 6/13/18
concerns including the amendment being too lenient and the creation of nonconforming
porches, and the current and former Chairs of the ZBA drafted language that addresses
them. A comparison of what was proposed was presented as well as standards for
approval.
Chair Lewis opened up the hearing to questions from the public. There were none. He
then opened up the hearing to questions from the Commission. There were several,
including:
● Clarification on which proposal exacerbates the issue of non-compliance. Mr.
Mangum clarified that it was the amendment proposed by the ZBA Chairs would
do so if no modifications were proposed. Staff has recommended allowing the
current 10% projection for enclosed porches to address the nonconforming issue.
● Clarification on the confusion of an enclosed versus open porch. Mr. Mangum
stated that staff’s proposal would create separate definitions for each where there
currently is one general definition. There has been concern that a porch could be
enclosed without the City’s knowledge.
● Confirmation on what items are being considered by the Commission regarding
this item. Specifically, the Commission is considering two proposals, one from
staff and the other from the ZBA Chairs. The Commission can recommend
approval of either option, a hybrid of both, no change to the code or to send the
item to the Zoning Committee for further discussion. Mr. Matt Rodgers, former
ZBA Chair, provided more information, stating that he met with the current ZBA
Chair, Mary Beth Berns, to come up with information that is typically seen and
address issues regarding having a usable porch and more streamlined process.
Ms. Berns added that the enclosing of porches lead to the proposal of a 7 ft.
maximum porch depth. The two reviewed examples and further explained their
proposal.
● Chair Lewis asked how frequent requests for porch permits are. Mr. Rodgers
stated that it is difficult to say for certain given staff ability to approve many
permits but that during his time on the ZBA, there were approximately 5 to 7
requests per year. Ms. Berns stated that porches is a way to get added lot
coverage without much of an issue but then those porches can later be enclosed.
● How frequent are porch enclosures? Mr. Mangum responded that staff is unable
to know for certain. Ms. Berns added that it is a fairly common occurrence to
have an enclosed porch as living space.
● Mr. Brown inquired about required ADA Clearance. It was confirmed that a 5 ft.
clearance is required. This could possibly be considered a hardship
Chair Lewis mentioned that he had concerns regarding individual property owner rights
but that the ability to obtain a variance keeps those rights. He then asked if there was a
possible hardship on smaller lots. Ms. Berns mentioned that smaller lots tend to have
smaller houses and that the Board wishes to avoid a situation where the porch is out of
proportion with the house.
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Plan Commission Minutes 6/13/18
The Commission entered deliberation. Chair Lewis asked for feedback on the proposed
definitions. Ms. Berns stated that she believed that the proposed 50% openness should
be raised. Chair Lewis stated that he has some concern regarding the enclosed porch
definition and that language regarding heating and air conditioning of the porch should
be added to the enclosed porch definition, ensuring it is not open to the rest of the
house.
Commissioner Pigozzi stated he had some concerns of addressing something that is
not yet an issue but believes there should be updated definitions for open and enclosed
porches. Commissioner Goddard agreed that the definitions should be further defined.
Mr. Mangum added that the American Planning Association publication provides
example definitions, most of which are in the range of 50% to 75% openness.
Commissioner Goddard made a motion to recommend approval of the ZBA
Chairs’ proposed text amendment option with the addition of definitions for
open and enclosed porches with inclusion of language regarding conditioning
of those spaces. Commissioner Brown seconded the motion. A roll call vote
was taken and the motion was approved, 3-2.
Ayes: Brown, Goddard, Lewis.
Nays: Dubin, Pigozzi.
2. NEW BUSINESS
A. TEXT AMENDMENT 18PLND-0045
Revision of Preservation Commission Review Procedures
A Zoning Ordinance Text Amendment to amend City Code Sections 6-4-6-7,
Special Regulations Applicable to Fences, 6-15-11, Historic Structures,
Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the
language and procedures regarding the review of special uses and
variations by the Preservation Commission.
Ms. Jones presented a brief background on the proposed text amendment,
mentioning the recently updated Historic Preservation code (Title 2, Chapter 8) as
well as Commission Rules and Procedures that were reviewed the night before by
the Preservation Commission. The proposed amendment to the Zoning Ordinance
(Title 6) came about from concern regarding the length of the process to obtain
approval of some applications for minor work and an Aldermanic referral to
streamline that process.
Chair Lewis asked if there were any questions from the public.
Ms. Berns asked if the decisions and views of City staff are consistent with that of
the Preservation Commission. She then stated that many applicants go to a
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Page 4 of 5
Plan Commission Minutes 6/13/18
Preservation Commission meeting and get approval, thinking that the ZBA review
will have a similar outcome which is not the case. She then suggested that
consideration be made to have the Preservation Commission review be second in
the review process.
Chair Lewis then asked if there were any questions from staff.
● Commissioner Pigozzi requested clarification regarding if the amendment is
granting staff authority to review fences. Mr. Mangum stated that staff review
of fence variations is a part of what is being asked. He stated that both the
Preservation Ordinance and the Preservation Commission rules permit
delegation of review of certain work and approval of a certificate of
appropriateness to staff. He the mentioned that the proposed amendment
was discussed at the previous evening’s Preservation Commission meeting
and there was no discussion on the item.
● Commissioner Pigozzi asked if the proposed changes would apply to all
projects under the purview of Preservation Commission review, landmarks
and properties within historic districts. Mr. Mangum confirmed that it would
apply to both. Ms. Berns then asked if the proposed amendment would apply
to windows as well. Mr. Mangum stated that windows could be approved by
staff but also could be referred to the Commission if the scale of the project is
larger or standards are not being met.
● Chair Lewis requested for differentiation between minor and major work. The
Preservation Commission Rules provide a matrix which separates routine,
minor and major work.
● Commissioner Goddard asked how many minor variation cases there were
vs. major variations that were reviewed by staff compared to the number of
cases reviewed by the Preservation Commission. That data was not available
at the time. Mr. Mangum stated that there is usually one project at each
Preservation Commission meeting where variations are reviewed.
Mr. Rodgers stated that the proposed amendment allows individual houses within
historic districts to be looked at individually and not be painted with the exact same
brush as other homes that are landmarked or contribute architecturally to a historic
district.
Mr. Mangum emphasized that the amendment would not be making changes to the
Preservation rules or to the recently revised amendment. Changes would only occur
to Title 6, “Zoning”. He then provided more details on the process for review.
Commissioner Pigozzi stated that there should be consideration given to providing
greater review for a building that is specifically landmarked versus structures that are
within an historic district but do not necessarily contribute to the historic district. Ms.
Berns then provided an example that showed the need to have some latitude on
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Plan Commission Minutes 6/13/18
reviewing different landmarks.
Chair Lewis then reviewed what the Plan Commission was being asked to consider.
Mr. Rodgers stated that the initial question raised by Ms. Berns regarding
consistency between Preservation Commission and staff decision is important and
suggested that the item be held until there is more discussion on that point.
Additional discussion followed regarding the review process for various projects and
what portions of the proposed text amendment should be recommended for
approval.
Commissioner Goddard made a motion to recommend approval of the text
amendment as presented by staff, seconded by Commissioner Pigozzi. A roll
call vote was taken and the motion was approved, 3-2.
Ayes: Dubin, Goddard, Pigozzi.
Nays: Brown, Lewis
4. PUBLIC COMMENT
There was no public comment.
5. ADJOURNMENT
Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner
Brown seconded the motion.
A voice vote was taken and the motion was approved by voice call 5-0.
The meeting was adjourned at 8:42 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of August 13, 2018 Item P6
Ordinance 81-O-18 Application for Major Zoning Relief to Establish a Third Dwelling
Unit in an Existing Two-Family Residence at 1822 Lyons St.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning & Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 81-O-18 Granting Major Zoning Relief to Establish a Third
Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons St.
Date: July 12, 2018
Recommended Action
City staff and the Zoning Board of Appeals recommend adoption of Ordinance 81-O-18
granting major zoning relief to establish a third dwelling unit in an existing two-family
residence in the R4 General Residential District. The applicant requests relief for lot size,
lot width, and to add zero parking spaces where two additional parking spaces are
required. The applicant has complied with all zoning requirements and meets all of the
standards for a variation for this district. Ordinance 81-O-18 was approved for Introduction
at the July 23, 2018 City Council meeting.
Livability Benefits
Built Environment: Support housing affordability
Summary
The property owner purchased the property in November 2017 as a 2-flat with two-
bedroom units and a finished basement. The owner originally intended to use the finished
basement for common laundry facilities. After further consideration, the owner
determined the basement space could be better used by converting it into a third dwelling
unit for the property. As it currently exists, the basement does not feature a full dwelling
unit, but it is finished and features all aspects of a full dwelling unit other than a kitchen.
The property is located in the R4 General Residential District, which requires a minimum
lot size of 2,500 square feet per dwelling unit for multiple-family dwelling. The property
features a total lot size of 2,358 square feet and is therefore legally-nonconforming for two
dwelling units and requires zoning relief for the proposed third unit. Additionally, the
property is 40’ wide, which is compliant for a 2-flat (35’ lot width required), but requires
Memorandum
466 of 513
2
zoning relief when converted to a multiple-family three unit building since a lot width of 50’
is required. The property owner believes the property is appropriate for a third dwelling
unit since it will be contained within the existing structure and no exterior modifications to
the building or property are needed.
The proposed garden unit is a 2-bedroom unit, which then requires two parking spaces to
be added to the property. The property currently features zero parking spaces, does not
have alley access, and does not have space in any yard for any parking. The existing
parking requirement for the 2-flat is 3 parking spaces (where zero exist), and the new
parking requirement as a multiple-family building is a total of 5 parking spaces.
The proposed zoning relief will allow the property owner to extract additional income from
the property, so the owner proposes to rent the new basement unit as an affordable unit
similar to another recently granted variation with affordable housing (2035 Dodge Ave) as
a public benefit. The owner is not required to provide one affordable unit, but has agreed
to a 10-year time frame where the unit will be rented at a level affordable to a household
earning up to 80% of the Area Median Income (AMI). The City has seen a reduction in
affordable housing units in the last decade and is in need of new affordable housing,
especially two-bedroom units that can house larger families, so the one affordable unit
proposed is a substantial public benefit.
The applicant worked with staff to determine the best option for affordability of the new
dwelling unit. The building is owner occupied and owner managed. City staff is aware of
concerns from neighboring property owners regarding parking, therefore the ZBA
recommends City Council explore making Lyons St. a residential parking permit area.
Legislative History
June 19, 2018: The ZBA recommended approval for zoning relief to establish a third
dwelling unit in an existing two-family residence, subject to renting the basement unit as
an affordable unit for a minimum of ten (10) years at a maximum eighty percent (80%)
Area Median Income (“AMI”).
Attachments
Proposed Ordinance 81-O-18
June 19, 2018 Draft ZBA Meeting Minutes Excerpt
ZBA Findings
June 19, 2018 ZBA Packet
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7/11/2018
81-O-18
AN ORDINANCE
Granting Major Variations Related to 1822 Lyons Street in the
R4 General Residential District
WHEREAS, Cooper Kerins (the “Applicant”), owner of the property
commonly known as 1822 Lyons Street (the “Subject Property”), located within the R4
General Residential Zoning District and legally described in Exhibit A, attached hereto
and incorporated herein by reference, submitted an application seeking approval of
Major Variations to zoning requirements imposed by Subsection 6-8-5-5, Subsection 6-
8-5-4, and Subsection 6-16-3-5 of Title 6 of the Evanston City Code of 2012, as
amended (the “Zoning Ordinance”); and
WHEREAS, the Applicant requested the following Major Variations from
the Zoning Board of Appeals:
(A) The Applicant requests a multiple family residence on a lot of width of forty (40)
feet where a lot width of fifty (50) feet is required on the Subject Property;
(B) The Applicant requests approval for a minimum total lot size of two thousand
three hundred fifty eight (2,358) square feet where a minimum lot size of two
thousand five hundred (2,500) square feet per dwelling unit is required on the
Subject Property;
(C) The Applicant requests the addition of zero (0) parking spaces where two (2)
additional parking spaces are required on the Subject Property; and
WHEREAS, on June 19, 2018, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 18ZMJV-0047 to consider
the application, received testimony, and made written records and findings that the
application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-
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(E) of the Zoning Ordinance and recommended City Council grant the Major Variation
for:
I. A multiple family residence on a lot of width of forty (40) feet on the
Subject Property;
II. A minimum of total lot size of two thousand three hundred fifty eight
(2,358) square feet on the Subject Property;
III. The addition of zero (0) parking spaces on the Subject Property; and
WHEREAS, at its meeting of July 23, 2018, the Planning and
Development (“P&D”) Committee of the City Council received input from the public,
carefully considered the ZBA’s record and findings, the Applicant’s application, and
recommended the City Council accept the application and approve the Major Variations
recommended by the Zoning Board of Appeals; and
WHEREAS, at its meetings of July 23, 2018 and August 13, 2018, the City
Council considered and adopted the recommendation of the P&D Committee, as
amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 18ZMJV-0047 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) Approval for a multiple family residence on a lot width of forty (40) feet where a
lot width of fifty (50) feet for a multiple family residence is required on the Subject
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Property. Subsection 6-8-5-5 requires a lot width of fifty (50) feet for a multiple
family residence on the Subject Property.
(B) Approval for a total lot size of two thousand three hundred fifty eight (2,358)
square feet where a total lot size of two thousand five hundred (2,500) square
feet per dwelling unit is required on the Subject Property. Subsection 6-8-5-4
requires a lot size of two thousand five hundred (2,500) square feet per dwelling
unit on the Subject Property.
(C) Approval for the addition of zero (0) parking spaces where two (2) additional
parking spaces are required on the Subject Property. Subsection 6-16-3-5
requires the addition of two (2) additional parking spaces on the Subject
Property.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations
granted hereby, violation of any of which shall constitute grounds for penalties or
revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning
Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Affordable Housing Requirement: The Applicant shall make the basement unit
an affordable unit for a minimum of ten (10) years to a household earning up to
eighty percent (80%) Area Median Income (“AMI”).
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
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SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT A
Legal Description
The East 40 feet (except the South 9 feet thereof) of the West 104.8 feet of Lot 23 in
Block 3 in Merrill Ladd's 2nd Addition to Evanston, being a Subdivision of the West 1/2
of the Southwest 1/4 of the Northeast 1/4 of Section 13, Township 41 North, Range 13,
East of the Third Principal Meridian, except that portion of said premises, if any falling
within the East 65 feet of said Lot 23 in Cook County, Illinois.
PIN(S): 10-13-220-002-0000
Commonly Known As: 1822 Lyons Street, Evanston, Illinois.
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Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTE EXCERPT
ZONING BOARD OF APPEALS
Tuesday, June 19, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Mary McAuley, Violetta Cullen, Kiril Mirintchev, Mary
Beth Berns
Members Absent: Scott Gingold, Myrna Arevalo
Staff Present: Melissa Klotz, Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Vice Chair Cullen called the meeting to order at 7:00 p.m.
Minutes
Ms. Cullen motioned to approve the meeting minutes of May 15, 2018, which were
seconded by Ms. McAuley and approved 4-0 with one abstention.
New Business
1822 Lyons St. ZBA 18ZMJV-0047
Cooper Kerins, property owner, applies for major zoning relief to establish a third
dwelling unit in an existing two-family residence in the R4 General Residential District.
The applicant requests a multiple family residence on a lot width of 40’ where a lot width
of 50’ is required (Zoning Code Section 6-8-5-5), a total lot size of 2,358 square feet
where a lot size of 2,500 square feet per dwelling unit is required (Zoning Code Section
6-8-5-4), and the addition of zero parking spaces where 2 additional parking spaces are
required (Zoning Code Section 6-16-3-5). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
The applicant was not present.
1822 Lyons St.
With the applicant now present, Ms. Klotz read the case into the record.
Cooper Kerns, property owner, explained the proposal:
● Purchased the property with a fully finished basement set up for laundry facilities.
● Since the space is finished, it is a waste not to put a dwelling unit down there.
● Will dig down about 1 foot to achieve the necessary ceiling height, build new
walls, and finish out the basement as a dwelling unit.
● Property is owner occupied and intends to stay that way.
● There is no parking on site for any of the units.
● Owner currently parks on Lyons or Darrow and is always able to find parking.
● Basement would be a 2 bedroom unit at $1200 per month (which is below the
80% AMI. Rent of the second floor unit is $1250).
473 of 513
Page 2 of 3
Zoning Board of Appeals
Ms. McAuley stated that in her experience street parking is difficult to find on Lyons and
the surrounding area. Ms. Cullen agreed, noting she lives near there.
Ms. Cullen noted this area of the city has more than its share of affordable units.
Carlis Sutton, 1821 Darrow Ave., stated it is encouraging that this property would be
owner occupied, and there is one building nearby with a basement unit. However, there
are three affordable buildings in the vicinity and one is extremely problematic. Parking
is very difficult in the area and vehicles often block Mr. Sutton’s driveway. Recently a
fire truck could not get through the street and had to back up.
Mr. Kerins noted the parking issues on Lyons stem from residents that live on Emerson
St. and park on Lyons because it is not permit parking.
Deliberation:
Ms. Cullen clarified many residents in that area do not want to have to pay for permit
parking, and noted there was a large drug problem on that block as little as one year
ago but the area is doing much better now.
Ms. McAuley noted she is supportive of the proposal but does understand parking is a
concern. Ms. Dziekan agreed, and asked if it is possible to condition the approval on
the property being owner occupied.
Mr. Mangum suggested owner occupancy could be a condition included in the ZBA
recommendation and then staff can confirm if the condition is legally acceptable prior to
City Council.
Mr. Mirintchev noted his support for the request, even given the parking concerns. He
also stated that the proposed site plan of the basement unit is not laid out well so
consideration to changing the layout should be given.
Chair Berns explained her support including the owner occupancy condition.
Ms. Cullen was happy to see the building occupied since it previously sat vacant, and
really likes the owner occupancy because that is what keeps bad tenants who sell or
buy drugs away.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Ms. Cullen motioned to recommend approval with conditions, which was seconded by
Ms. Dziekan and unanimously recommended for approval:
474 of 513
Page 3 of 3
Zoning Board of Appeals
1. Basement unit shall be an affordable unit for 10 years at 80% AMI.
2. Property shall be owner occupied for 10 years.
3. City Council should explore making Lyons and/or surrounding streets permit
parking zones.
Other Business
There was no other business.
Discussion
There was no additional discussion.
The meeting adjourned at 9:54pm.
475 of 513
FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS In the case of
After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
5-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
5-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
5-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
5-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
5-0
Case Number: 18ZMJV-0047
Address or
Location:
1822 Lyons Street
Applicant: Cooper Kerins, owner
Proposed
Zoning Relief:
Establish a third dwelling unit in an existing two -family residence in
the R4 General Residential District
476 of 513
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
5-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
5-0
and, based upon these findings, and upon a vote of
__5__ in favor & __0__ against
recommends to the City Council
__X___ approval with conditions
_____ denial
Condition:
1. Basement unit shall be an affordable unit for 10 years at 80% AMI.
2. City Council should explore making Lyons and/or surrounding streets residential
permit parking zones.
Attending: Vote:
Aye No
__X__ Violetta Cullen _X__ ____
__X__ Mary Beth Berns _X__ ____
__X__ Lisa Dziekan _X__ ____
__X__ Kiril Mirintchev _X__ ____
_____ Scott Gingold ____ ____
_____ Myrna Arevalo ____ ____
__X__ Mary McAuley _X__ ____
477 of 513
For City Council meeting of August 13, 2018 Item P7
Ordinance 77-O-18 Application for Major Zoning Relief to Eliminate Parking and add
Fencing for Firehouse Grill at 750 Chicago Ave.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning & Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate Parking and
add Fencing for Firehouse Grill at 750 Chicago Ave.
Date: July 11, 2018
Recommended Action
City staff and the Zoning Board of Appeals recommend adoption of Ordinance 77-O-18
granting major zoning relief to eliminate one ADA parking stall (with one remaining) and
install a 3’ tall fence (planter box) fronting Chicago Ave., and denying major zoning relief
to install an 8’ tall wood fence with a 0’ street side yard (Madison St.) setback, in the C1a
Commercial Mixed-Use District. The applicant has complied with all zoning requirements
and meets all of the standards for a variation (for parking and the 3’ fence) for this district.
Ordinance 77-O-18 was approved for Introduction at the July 23, 2018 City Council
meeting.
Livability Benefits
Built Environment: Enhance public spaces
Equity & Empowerment: Ensure equitable access to community assets
Summary
The applicant proposes to replace the small outdoor seating area on the south portion of
the property with a larger outdoor seating area approximately 1,400 square feet in size.
The area will be covered by a fabric canopy that will be removed during winter months,
and is surrounded by wooden planter boxes to create a barrier from the public right-of-
way.
Memorandum
478 of 513
2
The expanded seating area requires the elimination of one on-site parking space. The
applicant originally proposed elimination of the two existing on-site ADA parking spaces
and creation of a drop-off zone off of Madison St. but revised the plan at the
recommendation of the DAPR Committee so that one ADA parking space is maintained
on the property. With one ADA parking space, the following site plan is now proposed:
The relocated ADA parking space is compliant at 16’ wide by 18’ deep’ and includes an
accessible route into the restaurant as required. Firehouse Grill was originally required to
have 28 parking spaces when the building was converted to a restaurant use in the late
1970’s. Most of the required parking spaces were located off-site and were leased from
the CTA. However, over time the parking lease was not maintained and the 28 required
spaces have not been available for more than a decade.
As requested by the DAPR Committee, the applicant also proposes to enclose the
← N
479 of 513
3
dumpsters that will be relocated to the southwest corner of the property near the Madison
St. right-of-way with fencing so that they are not visible.
As a part of the outdoor seating area, the applicant proposes 3’ tall wooden planter boxes
that form a continuous barrier and are therefore considered fencing. To maximize the
seating area, the planter boxes are proposed 1’ behind the front building façade (Chicago
Ave.) and right at the street side yard (Madison St.) property line. The Zoning Ordinance
requires fencing to be at least 3’ behind the front building façade, and set back at least 2’
from the street side yard property line. The setback requirements are intended to
encourage landscaping and beautification between fencing and the right-of-way, and to
ensure fencing does not create a fortress effect. Since the proposed fencing is a 3’ tall
planter box, landscaping is provided and sight lines are maintained.
The ZBA recommended denial of an 8’ tall wooden fence within the interior of the
property, behind the seating area, that was intended to create a visual buffer between the
seating area and the parking/mechanical/dumpster area that is not desirable to outdoor
diners. However, at the ZBA hearing, neighbors provided testimony explaining the
proposed 8’ fence would block visibility around the corner and the applicant agreed to
modify the proposed fence into a compliant 6’ fence with a minimum of a 2’ setback from
the street side (Madison St.) property line.
City staff is aware of concerns from nearby property owners, who received the public
notice stating the elimination of all on-site ADA parking spaces as originally proposed.
Additionally, City staff is aware of concerns related to noise that emanates from inside the
restaurant and travels down the Chicago Ave. corridor when the front door is propped
open. The applicant agreed to mitigate noise by no longer propping the door open.
Legislative History
June 19, 2018: The ZBA recommended approval for zoning relief to eliminate one ADA
parking stall (with one remaining on-site) and to install a 3’ tall fence (planter box) 1’ from
the front façade of the building (Chicago Ave.), subject to the condition that the property
owner work with a group such as Inclusion Solutions to find adequate ADA parking
alternatives such as valet parking for ADA patrons. The ZBA recommended denial for
zoning relief to install an 8’ tall wood fence with a 0’ street side yard (Madison St.)
setback.
Attachments
Proposed Ordinance 77-O-18
Letter of Opposition submitted at ZBA
June 19, 2018 Draft ZBA Meeting Minutes Excerpt
ZBA Findings
June 19, 2018 ZBA Packet
480 of 513
6/25/2018
77-O-18
AN ORDINANCE
Granting Major Variations Related to 750 Chicago Avenue in the
C1a Commercial Mixed-Use District
WHEREAS, Thomas Ahleman (the “Applicant”), architect of the property
commonly known as 750 Chicago Avenue (the “Subject Property”), located within the
C1a Commercial Mixed-Use Zoning District and legally described in Exhibit A, attached
hereto and incorporated herein by reference, submitted an application seeking approval
of Major Variations to zoning requirements imposed by Subsection 6-16-3-5, Subsection
6-4-6-7(F)(2)(e), and Subsection 6-4-6-7(F) of Title 6 of the Evanston City Code of
2012, as amended (the “Zoning Ordinance”); and
WHEREAS, the Applicant requested the following Major Variations from
the Zoning Board of Appeals (which the Applicant subsequently revised Request A
related to ADA accessible parking spaces on June 1, 2018 as indicated below):
(A) The Applicant requests to eliminate two (2) of the ADA accessible parking
spaces for a total of zero (0) ADA accessible parking spaces where twenty-eight
(28) parking spaces were originally required and two (2) ADA accessible parking
spaces currently exist on the Subject Property;
(B) The Applicant requests a three (3) foot tall wood fence that is one (1) foot behind
the front building façade, where fencing must be at least three (3) feet behind the
front building façade on the Subject Property;
(C) The Applicant requests an eight (8) foot tall wood fence with a zero (0) street side
yard setback, where a maximum permitted fence is six (6) feet with a two (2)
street side yard setback is required on the Subject Property; and
WHEREAS, on June 1, 2018, the Applicant submitted an amended
application seeking to revise its Request A for a Major Variation related to zoning
481 of 513
77-O-18
~2~
requirements imposed by Table 16B of Subsection 6-16-3-5, eliminating one (1)
Americans with Disabilities Act (“ADA”) accessible parking space instead of two (2) as
requested in the original application; and
WHEREAS, on June 19, 2018, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 18ZMJV-0044 to consider
the application, received testimony, and made written records and findings that the
application:
(A) did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E)
of the Zoning Ordinance and recommended City Council grant the Major Variation
for:
I. one (1) ADA accessible parking space as provided for in the Applicants
amended application dated June 1, 2018;
II. a three (3) foot tall wood fence that is one (1) foot behind the front building
façade; and
(B) did not meet the standards for Major Variations set forth in Subsection 6-3-8-12(E)
of the Zoning Ordinance and recommended City Council deny the Major Variations
for:
I. an eight (8) foot tall wood fence with a zero (0) street side yard setback; and
WHEREAS, at its meeting of July 23, 2018, the Planning and
Development (“P&D”) Committee of the City Council received input from the public,
carefully considered the ZBA’s record and findings, the Applicant’s amended application
dated June 1, 2018, and recommended the City Council accept the amended
application and approve the two Major Variations recommended by the Zoning Board of
Appeals for one (1) ADA accessible parking space as provided for in the Applicants
amended application dated June 1, 2018 and a three (3) foot tall wood fence that is one
(1) foot behind the front building façade in case no. 18ZMJV-0044 and deny the Major
Variation for an eight (8) foot tall wood fence with a zero (0) street side yard setback; and
482 of 513
77-O-18
~3~
WHEREAS, at its meetings of July 23, 2018 and August 13, 2018, the City
Council considered and adopted the recommendation of the P&D Committee, as
amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 18ZMJV-0044 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) Approval to eliminate one (1) of the ADA accessible parking spaces for a total of
one (1) ADA accessible parking spaces where twenty-eight (28) parking spaces
were originally required and two (2) ADA accessible parking spaces and no
typical parking currently exist on the Subject Property. Table 16B of Subsection
6-16-3-5 permits a maximum of four (4) parking spaces for a Type 1 Restaurant
on the Subject Property.
(B) Approval to allow a three (3) foot tall wood fence that is one (1) foot behind the
front building façade, where fencing must be at least three (3) feet behind the
front building façade on the Subject Property. Subsection 6-4-6-7(F)(2)(e)
requires that fencing must be at least three (3) feet behind the front building
facade on the Subject Property.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
483 of 513
77-O-18
~4~
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) ADA Accessibility: The Applicant shall seek assistance from a company that
provides ADA compliant access solutions to provide additional ADA accessibility
at the Subject Property in compliance with all state and federal laws.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
484 of 513
77-O-18
~5~
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
485 of 513
77-O-18
~6~
EXHIBIT A
Legal Description
Parcel 1: The East 50 feet of Lots 1-3 in Block 1 in J.B. Adams' Addition to Evanston in
Section 19, Township 41 North, Range 14, East of the Third Principal Meridian, in Cook
County, Illinois.
Parcel 2: The East 50 feet of the South 13 1/2 feet of Lot 1 in Block 12 in White's
Addition to Evanston, all in the Southeast 1/4 of Section 19, Township 41 North, Range
14, East of the Third Principal Meridian, in Cook County, Illinois.
PIN(S): 11-19-400-003-0000
11-19-400-004-0000
Commonly Known As: 750 Chicago Avenue, Evanston, Illinois.
486 of 513
487 of 513
Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, June 19, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Mary McAuley, Violetta Cullen, Kiril Mirintchev, Mary
Beth Berns
Members Absent: Scott Gingold, Myrna Arevalo
Staff Present: Melissa Klotz, Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Vice Chair Cullen called the meeting to order at 7:00 p.m.
Minutes
Ms. Cullen motioned to approve the meeting minutes of May 15, 2018, which were
seconded by Ms. McAuley and approved 4-0 with one abstention.
New Business
750 Chicago Ave. ZBA 18ZMJV-0044
Thomas Ahleman, architect, applies for major zoning relief to establish an outdoor
seating area at FireHouse Grill in the C1a Commercial Mixed-Use District. The
applicant requests to eliminate two ADA parking spaces for a total of zero parking
spaces where 28 parking spaces were originally required and 2 parking spaces
currently exist (Zoning Code Section 6-16-3-5 Table 16B), a 3’ tall wood fence
(continuous planter box) that is 1’ behind the front building facade (Chicago Ave.) where
fencing must be at least 3’ behind the front building façade (Zoning Code Section 6-4-6-
7-F-2-e), and an 8’ tall wood fence with a 0’ street side yard setback (Madison St.)
where the maximum allowed fence height is 6’ and a 2’ street side yard setback is
required (Zoning Code Section 6-4-6-7-F). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Pat Fowler, restaurant owner, explained the proposal:
● Purchased restaurant last year
● 8’ fence is needed due to fire and safety concerns and was reviewed by DAPR
● Want the taller fence to obscure the train embankment
● Currently the restaurant has seating for 100 on the first floor (second floor rarely
used but for special events) and the patio holds 36. The expanded outdoor
seating will increase the patio to 76 seats.
● Trash enclosure is 6’ tall and wood.
488 of 513
Page 2 of 3
Zoning Board of Appeals
Ms. Dziekan asked how the proposed 8’ fence is keeping with the intent of the Zoning
Ordinance and if there are other restaurants with similar situations that have been
allowed an 8’ fence.
Chair Berns asked why additional patio seating is needed, and the applicant responded
the current area is not attractive and would be better utilized as an outdoor space for
more people to enjoy, and with the new residential high rises in the area there are more
restaurant patrons. The applicant pointed out the site plan that shows nearby on-street
ADA spaces.
Ms. Dziekan asked how most Evanston restaurants handle ADA parking and Ms. Klotz
explained if a business has any on-site parking then they must provide ADA parking as
well. However, many Evanston restaurants do not have any on-site parking therefore
they are not required to have any ADA parking on site. Ms. Dziekan noted it seems this
restaurant is being penalized for having on-site parking that limits the patio size,
whereas other restaurants do not have that issue.
Ms. McAuley noted the canopy over the seating area should help mitigate noise
concerns from nearby residents. Ms. Dziekan explained there is a noise concern
beyond the patio - that when the front restaurant door is propped open the noise from
inside travels down the Chicago Ave. corridor.
The applicant clarified:
● Restaurant and patio are open from 11:30am - 11pm at the latest.
● Will make sure not to prop the door open any more to mitigate noise from
traveling out of the building.
Mary Goering, 715 Madison St., brought 2 letters from neighbors who will unable to
attend; marked Neighbor Exhibits 1 and 2. The main concern is visibility from the
corner - many bicyclists take this route to the lake and many children take the route to
travel to Lincoln School. An 8’ fence will block visibility near the corner, which will be
even more problematic when delivery trucks are there. Ms. G oering recommended
improving the embankment with landscaping and/or public art instead. There are also
concerns about adequate parking in the area, and often there are 4-5 vehicles parked
on the property even though there are officially only 2 parking spaces.
Steve Goering, 715 Madison St. noted he recently saw a ComEd truck working that was
parked in the area of the proposed fence and it had a surprisingly large impact on
visibility. Mr. Garing submitted a letter Neighbor Exhibit #3.
The applicant responded they can lower the wood fence to 6’ and pull it away from the
property line to increase visibility around the corner, and could add one more planter in
the area instead. Ms. Klotz clarified the reduced fence size and location is code
compliant if it is set 2’ north of the street side yard (Madison St.) property line.
Deliberation:
Ms. Dziekan noted it is the minimum change necessary to pull the fence 2’ away from
the property line and lowering it to 6’, which would then be compliant, and asked if the
patio hours should be limited to earlier than 11pm due to the noise concerns. Chair
489 of 513
Page 3 of 3
Zoning Board of Appeals
Berns suggested a condition to keep the main restaurant door closed, and that the
restaurant owner will likely patrol the patio noise himself to maintain a good relationship
with the neighborhood.
Ms. McAuley noted the canopy is desirable to neighboring residents since it will mitigate
noise.
Chair Berns stated she is against taking away any ADA parking stalls because it
marginalizes one group over another. Ms. Cullen agreed.
Standards:
1. Yes
2. Yes
3. No (Chair Berns, Ms. Cullen - since 2 ADA spaces already exist, that is the
minimum change)
Yes (Ms. McAuley, Ms. Dziekan - because most restaurants in the area do not
have on-site ADA parking so it is unfair to this business. There is ADA parking
on the street, one on-site, and the area is transit oriented)
4. No (Chair Berns, Ms. Cullen - because there is no practical difficulty if the patio
area is not expanded)
Yes (Ms. McAuley, Ms. Dziekan - because the additional seating is needed for
the business to remain competitive and be able to grow)
5. No (Chair Berns, Ms. Cullen - because the outdoor seating benefit is at the
expense of ADA individuals). Ms. McAuley suggested the applicant speak with
Inclusion Solutions, a local company that finds solutions to issues such as this to
find a way ADA patrons can utilize the restaurant appropriately i.e. to call ahead
and have the restaurant ready with valet to park for ADA individuals.
6. No (Chair Berns, Ms. Cullen)
Yes (Ms. Dziekan, Ms. McAuley)
7. No (Chair Berns, Ms. Cullen)
Yes (Ms. Dziekan, Ms. McAuley)
The case was separated into 3 motions:
Ms. McAuley motioned to recommend approval of the amended site plan with 1 on-site
ADA parking space, which was seconded by Ms. Dziekan and recommended for
approval 3-2 with one condition, and with Chair Berns and Ms. Cullen dissenting:
1. The restaurant shall seek help from Inclusion Solutions regarding additional
parking for ADA patrons.
Ms. McAuley motioned to recommend approval of the 3’ tall planter box fence, which
was seconded by Ms. Dziekan and unanimously recommended for approval.
Ms. McAuley motioned to recommend denial of the 8’ wood fence, which was seconded
by Ms. Dziekan and unanimously recommended for denial.
490 of 513
FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS In the case of
After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
_______Met __X___Not Met
0-5
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
_______Met __X___Not Met
0-5
(C) The alleged hardship or practical difficulty is
peculiar to the property;
_______Met __X___Not Met
0-5
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
_______Met __X___Not Met
0-5
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
_______Met __X___Not Met
0-5
Case Number: 18ZMJV-0044
Address or
Location:
750 Chicago Ave.
Applicant: Thomas Ahleman, architect
Proposed
Zoning Relief:
Construct 8’ tall wood fence (see attached Findings worksheet for
additionally requested variations)
491 of 513
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
______Met __X___Not Met
0-5
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
______Met __X___Not Met
0-5
and, based upon these findings, and upon a vote of
__0__ in favor & __5__ against
recommends to the City Council
______ approval
__X___ denial
Attending: Vote:
Aye No
__X__ Violetta Cullen ____ __X_
__X__ Mary Beth Berns ____ __X_
__X__ Lisa Dziekan ____ __X_
__X__ Kiril Mirintchev ____ __X_
_____ Scott Gingold ____ ____
_____ Myrna Arevalo ____ ____
__X__ Mary McAuley ____ __X_
492 of 513
FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS In the case of
After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
5-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
5-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
3-2
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
3-2
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
3-2
Case Number: 18ZMJV-0044
Address or
Location:
750 Chicago Ave.
Applicant: Thomas Ahleman, architect
Proposed
Zoning Relief:
Eliminate one on-site (ADA) parking space (see attached Findings
worksheet for additionally requested variations)
493 of 513
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
3-2
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
3-2
and, based upon these findings, and upon a vote of
__3__ in favor & __2__ against
recommends to the City Council
__X___ approval with conditions
_____ denial
Condition:
1. The restaurant shall seek help from a company such as Inclusion Solutions to
find alternate solutions regarding parking for ADA patrons.
Attending: Vote:
Aye No
__X__ Violetta Cullen ____ _X__
__X__ Mary Beth Berns ____ _X__
__X__ Lisa Dziekan _X__ ____
__X__ Kiril Mirintchev _X__ ____
_____ Scott Gingold ____ ____
_____ Myrna Arevalo ____ ____
__X__ Mary McAuley _X__ ____
494 of 513
FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS In the case of
After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
5-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
5-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
5-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
5-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
5-0
Case Number: 18ZMJV-0044
Address or
Location:
750 Chicago Ave.
Applicant: Thomas Ahleman, architect
Proposed
Zoning Relief:
Construct 3’ tall fence (planter box) 1’ from the front façade of the
building (see attached Findings worksheet for additionally requested
variations)
495 of 513
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
5-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
5-0
and, based upon these findings, and upon a vote of
__5__ in favor & __0__ against
recommends to the City Council
__X___ approval
_____ denial
Attending: Vote:
Aye No
__X__ Violetta Cullen _X__ ____
__X__ Mary Beth Berns _X__ ____
__X__ Lisa Dziekan _X__ ____
__X__ Kiril Mirintchev _X__ ____
_____ Scott Gingold ____ ____
_____ Myrna Arevalo ____ ____
__X__ Mary McAuley _X__ ____
496 of 513
For Planning & Development meeting of August 13, 2018 Item PD1
Public Benefits for Planned Developments
For Discussion
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Subject: Public Benefits for Planned Developments
Date: August 6, 2018
Recommended Action
Staff requests City Council direction, which could come in the form of a referral to the
Plan Commission if a Text Amendment is recommended or a recommendation for no
further action.
Livability Benefits
Built Environment: Provide compact and complete streets and neighborhoods.
Summary
An exaction, commonly known as a public benefit, is a legal concept in which a condition
for development is imposed on a piece of property that requires the developer to mitigate
negative impacts of the development.
The City of Evanston Zoning Ordinance (City Code Section 6-3-6-3) lists the nine public
benefits to the surrounding neighborhood and the City as a whole that are intended to be
derived from the approval of planned developments, which include, but are not limited to:
(A) Preservation and enhancement of desirable site characteristics and open space.
(B) A pattern of development which preserves natural vegetation, topographic and
geologic features.
(C) Preservation and enhancement of historic and natural resources that significantly
contribute to the character of the City.
(D) Use of design, landscape, or architectural features to create a pleasing
environment or other special development features.
(E) Provision of a variety of housing types in accordance with the City's housing goals.
(F) Elimination of blighted structures or incompatible uses through redevelopment or
rehabilitation.
Memorandum
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2
(G) Business, commercial, and manufacturing development to enhance the local
economy and strengthen the tax base.
(H) The efficient use of the land resulting in more economic networks of utilities,
streets, schools, public grounds, buildings, and other facilities.
(I) The substantial incorporation of generally recognized sustainable design practices
and/or building materials to promote energy conservation and improve
environmental quality, such as level silver or higher LEED (leadership in energy
and environmental design) certification.
Recent planned development ordinances have contained a range of conditions of
approval relating to public benefits. An updated catalogue of recently approved planned
developments and their associated benefits is attached. Many of the benefits relate to
supporting transportation systems, streetscape infrastructure, public art components,
sustainability elements, and affordable housing.
While a definitive list of all appropriate public benefits does not exist, the following
exactions can be utilized by the City for a development (loosely ordered by relative cost):
Dedications for Streets, Sidewalks, and Other Public Ways
Dedication of Public Open Space
Public Right-of-Way Infrastructure Improvements
Historic Preservation
Payment into a Public Fund in excess of code requirement (e.g. Inclusionary Housing
Ordinance)
Improvements to public infrastructure such as parks, transit stations or viaducts
Public Art
Provision of Cultural Facilities
Facilities for Non-Profit Organizations
Recreational Facilities open to the Public (e.g. Parks or Gardens)
Landscaping/Creation of Open Space for the Public
Free or Discounted Transit Passes for Employees and Renters
Operation of a Shuttle Service
Apprentice Program for Students
Local hiring of a minimum number of Evanston residents
Bird Friendly building measures
Green Building certification exceeding LEED Silver
Public Access to Private Facilities
Public Access to Electric Vehicle Charging Stations
Public Access to Car Share Programs
Pedestrian Countdown Timers
Crosswalk Improvements
Public Safety Enhancements (such as blue lights)
Divvy Station Sponsorship
Public Bike Parking
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3
Tree Preservation
Transit Tracker Board
Wayfinding signage
Other Local Municipalities
Preliminary research indicates that other municipalities have enacted ordinances which
vary in whether or how they address public benefits. For example, the Village of Skokie
provides for the imposition of reasonable contributions, including dedications of land for
public purposes, installation of streetscape infrastructure, and/or preservation of areas
containing significant natural, environmental, or historic resources. The Village of
Wilmette requires benefits to grant exceptions to district regulations for Planned
Developments including community amenities, preservation of historic structures,
adaptive reuse, preservation of environmental features, public open space, public
infrastructure, affordable or accessible dwelling units, and/or sustainable design. The City
of Highland Park requires public benefits, which include sustainable building and site
design, streetscape improvements, and/or downtown improvements.
A number of other municipalities either do not have ordinances that require public benefits
for planned developments or have requirements for impact fees relating to all residential
development. Impact fees are more common in jurisdictions where considerable open
land exists that requires new infrastructure in order to be developed.
Incentive Zoning
Some municipalities have implemented incentive based zoning regulations, where
developers are granted development bonuses (i.e. increased height, floor area ratio, etc.)
as a result of certain development criteria (i.e. green roofs, preservation, increased
building setbacks, and other urban design features). This approach was included in the
Form Based Zoning component of the 2009 Downtown Plan that was proposed in the
plan, but never codified.
City of Chicago – Neighborhood Opportunity Fund
The City of Chicago moved away from an incentive based downtown zoning strategy in
2016 with the establishment of the Neighborhood Opportunity Bonus. The Neighborhood
Opportunity Bonus essentially allows developments to voluntarily purchase additional
FAR in specified areas adjacent to downtown where a map amendment is requested in
the form of a planned development. Cash contributions for additional FAR are allocated
toward the Neighborhood Opportunity Fund (80%) used for economic development in
underserved areas of the City, Local Impact Fund (10%) to support improvements near
the site, and Adopt-a-Landmark Fund (10%) to restore structures designated as official
landmarks.
Attachments
Public Benefits approved per 9 recent Planned Development Ordinances
City of Chicago, Neighborhood Opportunity Bonus system
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Public Benefit 128-130 Chicago Ave. 1727 Oak Ave.1450 Sherman Ave.831 Emerson St.824 Noyes St.1815 Ridge/Oak Ave. 1620 Central St.1571 Maple Ave.835 Chicago Ave.
Affordable
Housing
Must provide 5 on-site affordable
units: (3) 1-bedroom and (2) 2-
bedroom units at 80% AMI
Must provide 17 on-site affordable
studio or 1-bedroom units: 4 units
at 50% AMI, 5 units at 60% AMI, 8
units at 80% AMI
Must provide 15 on-site affordable
units: 3 units at 50% AMI, 6 units
at 60% AMI and 6 units at 80% AMI
Must provide a $2,400,000
contribution to the affordable
housing fund
Must provide 4 on-site affordable
units: 1 studio 50% AMI, 1 one-
bedroon at 60% AMI, 1 two-bedroom
at 50% AMI and 1 three bedroom at
60% AMI
Must have 2 onsite affordable units
at 80% AMI
Applicant agrees to provide two on-
site affordable housing one-bedroom
units to household earning at or
below 100%AMI. The applicant must
submit a compliance report by Jan.
31 of each year to the Housing
Division of the Com Dev.
Departmetn showing the unit
number, number of bedrooms,
tenant name, number of persons in
each affordable household unit,
annual gross income of each
affordabl dhousing unit, date of
income certification and monthly unit
rent. The report must include the list
of any utilities included in the rent.
Applicant must provide 2 one-
bedroom affordable housing units on
site (with a goal of 1 one-bedroom
and 1 two-bedroom unit) to
households earning no more than
100% AMI. The units must be
affordable for 10 years. The
applicant must submit a compliance
report by Jan 31 each year to
Housing and Grants Division of Com.
Dev. Dept. showing unit number,
number of bedrooms, tenant name,
number of persons in each
affordable household unit, annual
gross income of each household
occupying affordable unit, date of
income certification and monthly
rent. The compliance report must
include list of any utilities.
If the project is converted into
condos, the applicant must pay
$440,000 to the City's Affordable
Housing fund
Must pay $400,000 towards
Affordable Housing fund in two
installments: First installment shall
be made within 10 days of Final CO
issuance and Second installment
within 1 year of Final CO issuance.
Divvy Applicant shall provide one free
Divvy or similar car-share
membership for each unit who is
not on record as having paid the
Evanston wheel tax for any vehicles
registered out of state
Must make a one-time $10,000
contribution to the Divvy Bike Share
Program prior to FCO
Must provide a $10,000 sponsorship
for the Divvy bike share program
prior to issuance of building permit
Must provide one divvy bike share
membershp for every unit for 3 years
Applicant must pay one-time Divvy
sponsorship $56,000.
Public Art Must pay a one-time contribution
of $50,000 to the City's Public Art
Fund
Must make a one-time $10,000
contribution to the Public Art fund
prior to issuance of FCO
Must install art installation within the
pocket park north of the proposed
building
Must include public art visibilet to
pedestrians. This may be stamped
concrete, special brick work, glass
blocks, or landscaping art. The
applicant is responsible for
instalation and continued
maintenance
CTA/Metra Must install CTA Transit Tracker
Display Board or like system as
information/technology changes
within building lobby nad visible
from adjacent sidewalk in
perpetuity
Must restore the Union
Pacific/Metra viaduct located of
Lake Street for one lifecycle of the
life of the restored paint in the
form of painting and lighting
upgrades unless a one-time
$50,000 in-lieu payment is
requested by the City Manager
Will install a CTA Transit Tracker
display board in the building lobby
area
Must provide one free transit pass for
each unit, based on each unit lesee's
prescreen of either CTAor Metra for
one year.
Must install CTA Transit Tracker
Display Board or like system as
information/technology changes
within building lobby in perpetuity
Car-Share Applicant shall provide one free
Divvy or similar car-share
membership for each unit who is
not on record as having paid the
Evanston wheel tax for any vehicles
registered out of state
Must provide two on-site car-share
spaces through a third party
commercial car-share company
Must provide one free Enterprise car-
share pass to each building unit for
the first year of leasing
Must arrange for two car-share
spaces to be provided along Central
St with a arragement with a common
third party commercial car-share
company.
Must provide one car share
membership per unit
Must provide two car-share spaces.
In the event the building is converted
to condos, this requirment no longer
applies.
Streetscape-
Infrastructure
Agrees to continue working with
Metra/UP to install and maintain
landscaped embarkment
improvements adjacent to the
property for the life of the
development
Must provide $17,000 to pay for
installation of two additional on-
street parking pay boxes and cost
of lost meter revenue during
construction
Must provide $50,000 contribution
to the City for Capital
Improvements for park
revitalization within 1/2 mile of the
subject site
Must resurface alley adjacent to
the subject property per
engineering standards and install a
sidewalk to the west of the alley
Must repave 100 linear feet of alley
adjacent to the subject property
Must construct Oak Ave streetscape
improvemnts and modify island at
Clark St. and Oak Ave. per exhibits B
and C of the ordinance
Must bury overhead utility lines in the
alley adjacent to the property, if
possible.
Must improve streetscape includings
street trees along Elmwood and
Maple per Development and
Landscape Plans
Must construct Chicago Ave and
Main St. streetscape per approved
landscape plans
Must replace all sidewalks adjacent
to the full length of the subject
property on Howard St and Chicago
Ave
Resposible for repainting the
protected bike lane on Church
Street between Oak Avenue and
Maple Avenue
Must implement a maintenance
program for Harper Park
Must install streetscape elements
inclusive of street trees as detailed
in exhibits D and E
Must install and maintain
streetscaping improvemetnts
including new sidewalk from subject
property to alley east of property and
parkway landscaping as in Exhibit C
of the ordinance
Must upgrade existing traffic signals
at Church St. and Oak Ave to include
pedestrian countdown timers
Must construct streetscape
improvements along Central St per
Exhibits B and C of ordinance
Must install and maintain
landscaping materials on the east
side of Elmwood Ave along the
embankment as shown on
landscape plans
The applicant must bury adjancent
proeprty utility lines, including but not
limited to the lines on the four
adjacnet utility poles.
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Public Benefit 128-130 Chicago Ave. 1727 Oak Ave.1450 Sherman Ave.831 Emerson St.824 Noyes St.1815 Ridge/Oak Ave. 1620 Central St.1571 Maple Ave.835 Chicago Ave.
Must install all improvements to
the streets, including grinding of
existing pavement parkings,
restriping, and asphalt patching at
new water/sewer services within
the Howard St and Chicago Ave
ROWs
Must provide $15,000 contribution
to Evanston towards the
installation of pedestrian
countdown timers for nearby
traffic signals
Must resurface Sherman Avenue
full street width, curb to curb from
Lake Street to Grove Street post
construction and restore the west
alley adjacent to subject property
Must make crosswalk
improvements including raised
sidewalk at Emerson entrance to
alley and restriping of crosswalks to
high-visibility
Must provide improvements to the
pedestrian crosswalk at Noyes St
and Noyes Ct intersection as in
exhibit B of the ordinance
Must install crosswalks at east side
of Ridge Ave and Clark St
intersection; east side of Clark St
and Oak Ave intersection; all sides of
Church St and Oak Ave intersection
Must install 16 reverse U-shape bike
parking facilities near the intersection
of Maple and Elmwood
Applicant agrees to apply for City's
Special Assessment Process to have
the north-south alley repaved. If the
Special Assessment Process is not
approved, the applicant must
reconstruct the ally at its sole cost
along its property.
Install and maintain landscaping
improvements as depicted in
Exhibit E
Must make improvements to the
midblock crosswalk on Oak Avenue
including curb extensions,
restriping, and additional signage
Must install and maintain
streetscaping improvements along
Lake Street and Sherman Avenue
as depicted in Exhibit C
Must provide $20,000 contribution
to Evanston towards the
installation of pedestrian
countdown timers for nearby
traffic signals
Must construct streetscape
improvements along Ridge Ave per
exhibits B and C of the ordinance
Must install and maintain
streetscaping improvements
including bike racks, wayfinding
signage, curb extension, street
trees, and landscaping as
depictedin Exhibit C.
Must install wayfinding signage
pointing to transit service at the
Davis Street Metra, Chicago Transit
Authority, Pace and Divvy stations.
Will also be installed to direct safe
pedestrian route to Dempster
Street CTA station
Must install 18 bicycle parking
spaces for visitors and customers
along Emerson Street
Must install 28 bicycle parking space
for visitors on west and south
portions of the development
Must contribute $15,000 to the
City towards the installation of
pedestrian countdown timers when
the City conducts its traffic light
update
Must bury utilities where possible
Must install landscaping as
approved in Exhibit C.
Must install landscaping as
approved in the ordinance.
Must bury utilities where possible
Green Building LEED Silver. Seeking LEED Gold
or higher
LEED Silver LEED Silver LEED Silver LEED Silver LEED Silver LEED Silver
Applicant will implement following
strategies to imporve and
incorporate bird friendly measures:
install low reflective glass windows;
install metal balcony raliing rather
than glass doors and balconies;
minimize external lighting from 12:
00 am to dawn during Spring and
Fall migration; and avoid guy wires
and roof lighting that pose a bird
hazard
Applicant agrees to be in full
compliance with LEED 55 standards
for Zone 1 of the building(36 feet
above grade) and 12 feet above
any green roof
Must provide one on-site electric
vehicle charging station
Must install two on-site electric
charging stations and make them
available free of charge.
Must install one free on-site electric
vehicle charging station
Must install utilization measures to
mitigate harm to migratory birds,
including use of fritted glass on the
amenity deck railing.
Must construct green roof on portion
of the underground garage per
Exhibit C of ordinance
Must install a pervious parking lot on
the property
Must install multiple green roofs as
shown on Landscape Plans
Other Applicant to create publicly
accessible dog park to be
maintained by on-site building
management
Applicant will create a publicly
accessible pocket park on the
South end of the subject property
as depicted in Exhibit B
Must install 18 bicycle parking
spaces for visitors and customers
along Emerson Street
Must preserve Elm tree in the
southeast corner of the property
Applicant agrees to prepare and
record an access easement for the
beneift of two properties to the west
for trash pick up along north side of
parking lot. A copy of the recorded
document must be submitted prior to
buidling permit issuance.
Applicant agrees to work with the
waste management company to
assure the alley is passable during
waste collection/or pick-up.
Must pay a one-time contribution
in the amount of $60,000 for the
purchase of a shipping container
for self-contained vegetable
growth near subject property
Applicant agrees to hire a minimum
of 5 Evanston residents during
construction
Must provide a 15-foot access
easement for SFR owners to the
east and pave 10 feet of that for
access to rears of SFR lots. A copy
of the recorded easement must be
submitted before the permit is
issued.
Applicant must sign a lease for 101
parking spaces at Maple Ave garage
for 7 years initially. After the first 7
years, the parking lease agreement
can be modified every five years.
The applicant must hold valid
parking lease with the City of
Evanston for the lifetime of the
project.
Must pay $2,250 for each on-street
metered parking space lost during
construction
501 of 513
Public Benefit 128-130 Chicago Ave. 1727 Oak Ave.1450 Sherman Ave.831 Emerson St.824 Noyes St.1815 Ridge/Oak Ave. 1620 Central St.1571 Maple Ave.835 Chicago Ave.
Applicant will contribute $50,000
to ETHS
Entrepreneurship/Apprentice
Program for on-site teaching of
students. Will create 18 month
training workshop
Must replace existing wood fence
along the west property line
belonging to the townhouse
association adjacent to the west
Must install two landscape seating
areas on private property along
Maple Ave
Must pay $72,281 for permanent
loss of 4 on-street metered parking
spaces to the City's Parking Fund
prior to issuance of temp CO
Must waived any tenant leasing
application, move-in, or similar
rental fees to be paid in advance of
leasing space for employees of
Evanston's 10 largest employers
Must include commercial space
along Davis St.
Applicant agrees to hire a minimum
of 5 Evanston residents, with a
primary goal of 10, during
construction
Must provide on-site parking for
public with two-hour limits between
10am and 5 pm. Management
company must manage and arrange
for violators to be towed.
502 of 513
For Planning & Development meeting of August 13, 2018 Item PD2
Downtown Zoning Regulations
For Discussion
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Subject: Downtown Zoning Regulations
Date: August 6, 2018
Recommended Action
Staff requests City Council direction regarding addressing current Downtown zoning
regulations.
Livability Benefits
Built Environment: Provide compact and complete streets and neighborhoods
Summary
At the request of Ald. Fiske, Revelle, and Wynne staff has prepared options for discussion
of Downtown Zoning regulations. The City Council previously reviewed the 2009
Downtown Plan in October 2017. There was no direction provided to update the plan at
that time.
The existing Zoning Ordinance was adopted in 1993, and although there have been Text
Amendments to the Ordinance over time, many of the provisions for the Downtown (D)
Districts have not been amended. The 2000 city-wide Comprehensive General Plan
provided the goal for downtown to promote a mixed-use central business district that is
attractive, convenient, and economically vibrant. Downtown visioning sessions conducted
in 2004, resulted in a Downtown Visioning report and the 2009 Downtown Plan was
adopted, however, the Form Based Code provisions to implement the plan were never
codified.
Staff has identified the following options:
• No further action at this time. Proceed with current regulations in the Zoning
Ordinance which establish bulk requirements and allowable site development
allowances for Planned Developments. Through the Planned Development
process, Individual development applications are reviewed by City Staff, DAPR,
Memorandum
503 of 513
2
the Plan Commission, and City Council.
• Examine modest changes to the bulk regulations (height, floor area ratio, ziggurat
setbacks, lot are per unit) and associated site development allowances within
existing Downtown zoning Districts. This could occur through a special committee
or via the Zoning Committee of the Plan Commission.
• Update and Implement the Form Based Code created in the 2009 Downtown Plan.
This option should be weighed against the changes in the market and Planned
Development projects approved since the adoption of the plan.
• Create a new Downtown Plan and implement corresponding zoning changes. This
would likely be a multi-year effort involving a significant amount of staff and
consultant time and funding.
Attachments
Title 6, Chapter 11, Downtown Districts (Existing Zoning Ordinance Regulations)
2009 Downtown Plan
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To: Honorable Mayor and Members of the City Council
From: Kumar Jensen, Sustainability Coordinator
Subject: Metropolitan Mayors Caucus - Resolution 50-R-18 Authorizing City
Manager to Sign Greenest Region Compact 2
Date: August 7, 2018
Recommended Action:
Staff and Human Services Committee recommend City Council approval of Resolution
50-R-18 Authorizing City Manager to Sign Greenest Region Compact 2.
Livability Benefits:
Reduce Environmental Impact: Improve energy and water efficiency
Reduce Environmental Impact: Reduce greenhouse gas emissions
Summary:
The Greenest Region Compact (GRC), administered by the Metropolitan Mayors
Caucus (MMC), of which Mayor Hagerty is a member, promotes sustainability in
communities across the region with an emphasis on building strong and vibrant
communities. The foundation of the GRC are 49 high-level goals that have been
reached by consensus. To date 100 communities in the region adopted the GRC. GRC
consensus goals guide municipal action, support mayors in their role as environmental
leaders, and foster collaboration that will have positive impacts on the region.
Participation in the GRC collective allows Evanston access valuable technical
assistance, demonstrate regional collaboration on high-level sustainability issues and
allow Evanston to share its sustainability successes with municipalities in the region.
Participation does not have a cost and will not negatively impact staff workflow.
Attachments:
Resolution 50-R-18 Authorizing City Manager to Sign Greenest Region Compact 2
Greenest Region Compact 2
Memorandum
For City Council meeting of August 13, 2018 Item O1
Resolution 50-R-18 Authorizing City Manager to Sign Greenest Region Compact 2
For Action
505 of 513
7/11/2018
50-R-18
A RESOLUTION
Authorizing the City Manager to Sign the Greenest Region Compact 2
with the Metropolitan Mayors Caucus to Support Regional
Sustainability Initiatives
WHEREAS, the City recognizes climate change as a major local and
global threat; and
WHEREAS, the City is a regional and national leader in sustainability as
evidenced by the 4-STAR Community Rating, the Mayor’s Climate Protection Award,
the EPA Green Power Partnership, and the 2015 U.S. Earth Hour Capital Award; and
WHEREAS, the City believes it is imperative to have coordinated regional
and national action to address the challenges of climate change and implement
consistent sustainability practices throughout the region; and
WHEREAS, the Metropolitan Mayors Caucus provides a forum for the
chief elected officials of the Chicago region to develop consensus and act on common
public policy issues and multi-jurisdictional challenges; and
WHEREAS, the Metropolitan Mayors Caucus’ participating communities
have a history of environmental stewardship, from energy efficiency, water
conservation, urban forestry, and participating in Clean Air Counts; and
WHEREAS, the Metropolitan Mayors Caucus created the Greenest
Region Compact in 2007 to address environmental sustainability issues of global
importance at the local level; and
506 of 513
50-R-18
~2~
WHEREAS, the Greenest Region Compact, a 2018 update to the original
pledge and sometimes referred to as the Greenest Region Compact 2, is built on
important environmental initiatives already underway in communities, in partnership with
many non-profit, state, regional and national organizations; and
WHEREAS, the Greenest Region Compact 2 synthesizes sustainability
goals already adopted by leading communities in the region; and these consensus
goals align with common regional, state, national and global objectives; and
WHEREAS, the Greenest Region Compact 2 offers a companion
Framework to guide communities of all sizes and strengths to assess their current
efforts; develop a sustainability plan suited to local priorities; and will offer resources to
help them succeed; and
WHEREAS, the consensus goals of the Greenest Region Compact 2 will
guide coordinated efforts toward enhanced quality of life for residents’ protection and
stewardship of the environment and sustainable economic vitality.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City endorses the Greenest Region Compact 2
proposed by the Metropolitan Mayors Caucus and agrees to work to achieve them, both
in their own communities and in collaboration throughout the region.
507 of 513
50-R-18
~3~
SECTION 3: The City Manager and their designee are hereby authorized
and directed to sign, and the City Clerk hereby authorized and directed to attest, any
documents necessary to implement the terms of this resolution.
SECTION 4: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Stephen Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2018
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
508 of 513
The member municipalities of the Metropolitan Mayors Caucus seek a vibrant, sustainable future for
their communities and the greater Chicago region. The consensus goals of the Greenest Region
Compact aim for enhanced quality of life for residents; protection and stewardship of the environment
and sustainable economic vitality.
To become the most sustainable and successful region in the United States, they, therefore, support the
following consensus goals of the Greenest Region Compact and agree to work to achieve them, both in
their own communities and in collaboration throughout the region:
Climate
•Reduce greenhouse gas emissions
•Maintain clean and healthful air
•Develop resiliency to climate change impacts
•Engage the community in climate change mitigation and adaptation
Economic Development
•Promote innovation and a competitive workforce
•Cultivate local and sustainable development, jobs, and businesses
Energy
•Use energy for buildings and facilities efficiently
•Advance renewable energy
•Reduce energy consumption
•Enact policies that support clean energy
•Engage the community in clean energy practices
Land
•Encourage strategic development that upholds sustainability principles
•Conserve, restore and enhance natural features and ecosystems
•Support networks of accessible, well-used, and enjoyable parks
•Sustain a robust urban forest canopy
•Sustain beautiful landscapes that provide ecosystem services
•Achieve greater livability through sustainable land use and housing policies
•Cultivate a conservation ethic in the community
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Leadership
•Enlist support for GRC2 goals through regional, state and national leadership
•Advocate for policies that align with and advance the GRC2
•Work collaboratively towards a sustainable region
Mobility
•Support safe and effective active transportation
•Maintain a diverse, safe, and efficient transportation network
•Support efficient transportation that uses resources wisely
•Integrate sustainability into transportation policies, programs, and regulations
•Promote public and sustainable transportation choices
Municipal Operations
•Lead by demonstrating sustainable values and practices
•Integrate sustainability into all municipal operations
•Operate a safe, clean and efficient fleet
•Collect and manage data to advance sustainability
Sustainable Communities
•Promote cultural vibrancy in the community
•Foster a culture of health, safety, and wellness
•Increase access to sustainably grown local food
•Sustain community principles that are welcoming, inclusive and equitable
•Promote a sustainable identity for the community
•Ensure local policies and codes support sustainability
•Cultivate community values based on principles of sustainability
Waste & Recycling
•Support sustainable material management
•Recycle materials across all sectors
•Divert waste from landfills
•Enact policies that cause sustainable material management
•Engage the community in waste reduction and recycling
Water
•Use and distribute water efficiently
•Protect and improve and water quality
•Manage water system assets sustainably
•Optimize the use of natural and built systems to manage stormwater
•Practice stewardship of water resources
•Enact policies to protect water resources
•Engage the community in water stewardship
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For City Council meeting of August 13, 2018 Item O2
Business of the City by Motion: CNSCVB Funding Request
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Community Development Director
Paul Zalmezak, Economic Development Division Manager
Subject: Approval of Funding for Chicago’s North Shore Convention and Visitors
Bureau (CNSVB) FY 2018.
Date: August 3, 2018
Recommended Action:
Staff and the Economic Development recommend City Council approve funding for
Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) in the amount of
$81,174.00 for a period commencing August 14, 2018 through June 30, 2019.
Funding Source:
Funding will be from the Economic Development Partnership Fund (Account
100.21.5300.62659).
Livability Benefits:
Economy & Jobs: Retain and expand local businesses
Summary:
CNSCVB is the certified convention and visitor bureau currently representing Evanston,
Glenview, Winnetka, Wheeling, Prospect Heights, Northbrook, Skokie and Glencoe.
The annual budget for the CNSCVB is approximately $1.85 million; Evanston’s
contribution is 4.4% percent of the overall budget. The $81,174 request is equal to last
year’s request.
The group’s primary mission is to attract group and individual business and leisure
travelers to these communities. CNSCVB works closely with the local hotels, the
Evanston Chamber of Commerce, Downtown Evanston, the Main Dempster Mile, and
other business districts to accomplish this mission.
The attached materials summarize the CNSCVB’s request and provide additional
information on the incremental request.
Memorandum
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Legislative History:
The Economic Development Committee unanimously approved the request 9-0 on July
25, 2018.
Attachments:
-CNSCVB Cover Letter and Presentation
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July 13, 2018
Paul Zalmezak
Economic Development Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Dear Paul,
On behalf of Chicago’s North Shore Convention and Visitors Bureau (CNSCVB), I am writing you
requesting that the City of Evanston renew its membership with our organization. The annual
fee for the City of Evanston’s membership for our upcoming fiscal year will be $81,174.00. This
is flat to last year’s request
I believe that the work of the CNSCVB has benefitted the hotels, attractions, retail merchants,
and restaurants of the city and hope that we can continue our work in our current fiscal year
(July 1, 2018 – June 30, 2019) representing the City of Evanston.
The highlights of the past year and our future plans are included in the attached pdf.
Please let me know if you need anything else or have any questions.
Thank you for your consideration,
Gina Speckman
Executive Director
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