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HomeMy WebLinkAbout07.23.18 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 23, 2018 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7 p.m. City Council meeting will convene at conclusion of P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements (III) City Manager Public Announcements Special Recreation Athletes and Coach Recognition (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. Speakers may not give their time to other speakers. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 426 City Council Agenda July 23, 2018 Page 2 of 11 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1)Resolution 51-R-18, Authorizing the City Manager to Execute a Memorandum of Understanding with Evanston Lighthouse Dunes and to File an Application for a Certificate of Appropriateness with the Preservation Commission to Begin the Process to Demolish the Harley Clarke Mansion and Coach House and Restore Site to its Natural State Staff submits for City Council consideration Resolution 51-R-18 authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with Evanston Lighthouse Dunes, to provide funding for the costs associated with the restoration of the dunes and gardens and demolition of the Harley Clarke Mansion and Coach House. Following the execution of the MOU, Resolution 51-R-18 also directs the City Manager or his designee to file an application for a certificate of appropriateness with the Preservation Commission and follow the process outlined in Title 2, Chapter 8 of the City Code of 2012, as amended, to apply for approval to demolish the mansion and coach house. For Action (SP2) Application for Appeal to City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 917 Edgemere Court Staff submits to City Council the Application for Appeal from Adam Sabo and Sue Lee, Applicants, in regard to the Preservation Commission's decision denying a Certificate of Appropriateness for the construction of a new single family home within the Lakeshore Historic District at 917 Edgemere Court. Pursuant to City Code Subsection 2-8-8(G), "Appeals," the City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. For Action (SP3)Lincoln Street Beach Ownership and Operations Staff recommends City Council accept and place this report on file. Staff also recommends City Council authorize the City Manager to negotiate a memorandum of understanding between the City of Evanston and Northwestern University specifying the operational details and maintenance responsibilities for the Lincoln St. Beach. For Action: Accept and Place on File 2 of 426 City Council Agenda July 23, 2018 Page 3 of 11 (SP4) Real Estate Transfer Tax Increase Staff recommends City Council approval for an increased real estate transfer tax from $5.00 per $1,000 to $7.00 per $1,000, to be split evenly between the buyer and seller at a rate of $3.50 per $1,000, respectively. This practice is common in Illinois municipalities as it shares the burden evenly of the real estate transfer tax. Estimated additional revenues with the implementation of this increased real estate transfer tax equal $1.4 million annually. Due to statutory time restraints, the City Council must take action regarding any real estate transfer taxes during the July 23, 2018 City Council meeting. If this is approved, a resolution will be prepared for the August 13, 2018 City Council meeting and a public notice of a hearing will be prepared for publishing in the newspaper. For Action (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Fleming Planning & Development - Alderman Fiske Human Services - Alderman Revelle Rules Committee - Alderman Wynne CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings of June 25, 2018 (revised) and July 9, 2018. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – June 25, 2018 through July 8, 2018 $3,377,379.11 For Action (A2) Bills List – July 24, 2018 $4,182,368.75 Credit Card Activity (not including Amazon purchases) - Period Ending May 26, 2018 $ 226,485.16 For Action 3 of 426 City Council Agenda July 23, 2018 Page 4 of 11 (A3) Contract with Water Products Company for Purchase of 2018 Water Distribution System Materials Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of 2018 Water Distribution System Materials (Bid 18-22 - Group B: brass valves, fittings and gaskets) with Water Products Company (3255 East New York Street, Aurora IL 60504) in the amount of $55,353.55. Purchase of materials under this contract will be funded from the Water Fund (Account 510.40.4540.65055). The FY 2018 budget has an allocation of $150,000. This account has a YTD balance of $99,022.30. For Action (A4) Contract with S4 Water Sales and Service LLC for Purchase of Anthracite Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Anthracite (Bid No. 17-54) with S4 Water Sales and Service LLC (160 Vanderbilt Court, Bowling Green, KY 42103) in the amount of $23,727.00. Funding for the purchase of Anthracite is from the Water Fund Account 510.40.4220.65085, which has a budget allocation of $45,000.00 for FY2018 and an YTD balance of $39,362.96. For Action (A5) Northwestern Football Parking and Tailgating on the Evanston Wilmette Golf Course During 2018 Season Home Football Games Staff recommends approval of the Evanston Wilmette Golf Course Association’s (EWGCA) new agreement which allows Northwestern to continue to park cars and tailgate on holes 1, 2, 11 and now includes hole 12. On July 24, 2017 City Council approved EWGCA’s request to allow Northwestern to tailgate on hole 12 as a pilot program during the 2017 football season and evaluate the program at the end of the season. There were no problems or major issues within the one year pilot program. For Action (A6) Contract with Axon Enterprise, Inc. for Expansion of the Integrated Body- Worn Camera and Conductive Electric Weapons Staff recommends City Council authorize the City Manager to execute a five (5) - year purchase contract for the expansion of integrated police body-worn cameras and conductive electric weapons with Axon Enterprise, Inc. (17800 N 85th St., Scottsdale, AZ 85255). The City received a federal grant from the Department of Justice’s - Bureau of Justice Assistance (BJA) that will cover half of the cost for the program expansion. Year 1 purchases total $52,173.00 ($26,086.50 actual cost to the City), and Year 2 purchases total $68,816.00 yearly ($34,408.00 actual cost to the City). Years 3 through 5 will total $68,816.00 with full cost to the City. This timeline synchronizes the expansion contract with the original body-worn camera agreement, which was approved by the Evanston City Council on September 25, 2017. A breakdown of funding can be found on the corresponding transmittal memorandum. For Action 4 of 426 City Council Agenda July 23, 2018 Page 5 of 11 (A7) Payment to Renew 2018 Membership Fees with Northeastern Illinois Public Safety Training Academy Staff recommends approval of payment of the 2018 Northeastern Illinois Public Safety Training Academy (NIPSTA) membership fees in the amount of $21,512.00 for the Fire Department and Public Works Agency. Funding for both the Fire and Public Works Departments’ memberships will be from Fire Department Account 100.23.2305.62360, with an approved budget of $44,800, and $43,487 remaining. For Action (A8) One Year Agreement Renewal with Dell/EMC, Inc. for VMware Annual Support & Licensing Staff recommends City Council authorize the City Manager for the purchase of a one year renewal of the annual support and licensing for VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $35,789.47. Funding will be from Account 100.19.1932.62340 (Computer License & Support) which has a FY2018 budget of $500,000.00 and has a current balance of $176,547.21. For Action (A9) Amazon Credit Card Activity – Ending May 26, 2018 $ 16,706.86 For Action (A10) Resolution 52-R-18, Authorize City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Alley Improvements Staff recommends City Council adoption of Resolution 52-R-18 authorizing the City Manager to file a grant application with the Metropolitan Water Reclamation District of Greater Chicago (MWRD) Green Infrastructure Project Partnership for the paving of two unimproved alleys utilizing permeable paver blocks. The application establishes the maximum grant funding at 60% of the construction cost and commits Evanston to fund 40% of the construction cost, or $200,000. The total estimated cost of construction will be $500,000 with MWRD paying for 60% and the City of Evanston paying for 40%. The City’s share of $200,000 will be paid out of the Sewer Fund (Account 515.40.4535.62461), which has $200,000 budgeted in FY 2018 for stormwater management. For Action 5 of 426 City Council Agenda July 23, 2018 Page 6 of 11 (A11) Ordinance 78-O-18, Amending Title 7, Chapter 16 of the Evanston City Code, “Small Wireless Facilities,” Providing for the Regulation and Application for Small Wireless Facilities Staff recommends City Council adopt Ordinance 78-O-18, regulating small wireless facilities and providing for the small wireless facility application process. Staff recommends suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting to comply with the ordinance adoption deadline requirement imposed on municipalities by the Small Wireless Facilities Deployment Act, Public Act 100-0585. For Introduction and Action (A12) Ordinance 82-O-18, Vacating a Portion of Public Land South of the Church Street Public Right of Way, East of Florence Avenue, to an Abutting Owner Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of public land south of the Church Street public right of way, east of Florence Avenue, to an abutting owner. Payment will be made to the City in the amount of $16,000.00 as determined by a third party appraisal report by Property Valuation Services. For Introduction (A13) Ordinance 70-O-18, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands” to Add a Loading Zone at 1007 Church Street The Transportation/Parking Committee recommends City Council adoption of Ordinance 70-O-18, amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands.” to add a loading zone at 1007 Church Street. For Action (A14) Ordinance 75-O-18, Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones” to Add a Loading Zone at 609 South Boulevard The Transportation/Parking Committee recommend City Council adoption of Ordinance 75-O-18, amending City Code Section 10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard. For Action 6 of 426 City Council Agenda July 23, 2018 Page 7 of 11 PLANNING & DEVELOPMENT COMMITTEE (P1) Vacation Rental License for 2001 Orrington Avenue City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. Following public comment at the Planning and Development Committee and in a neighborhood meeting, a Memorandum of Understanding (MOU) has been drafted to address concerns from neighboring property owners. Approval of the Vacation Rental License can be conditioned upon execution of the MOU. For Action (P2) Vacation Rental License for 615 Central Street City staff recommends approval of a Vacation Rental License for the property located at 615 Central Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P3) Ordinance 40-O-18, Amending Subsection 6-4-1-9(B)(1) of the City Code, “Permitted Obstructions in Required Yards: General Provisions” The Plan Commission and staff recommend approval of Ordinance 40-O-18 to amend the Zoning Ordinance to reduce the required front yard setback for open porches in order to allow front porches with a usable depth without the need for zoning relief. For Introduction (P4) Ordinance 81-O-18 Granting Major Zoning Relief to Establish a Third Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons Street City staff and the Zoning Board of Appeals recommend adoption of Ordinance 81-O-18 granting major zoning relief to establish a third dwelling unit in an existing two-family residence in the R4 General Residential District. The applicant requests relief for lot size, lot width, and to add zero parking spaces where two additional parking spaces are required. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. For Introduction 7 of 426 City Council Agenda July 23, 2018 Page 8 of 11 (P5) Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate Parking and Add Fencing for Firehouse Grill at 750 Chicago Avenue City staff and the Zoning Board of Appeals recommend adoption of Ordinance 77-O-18 granting major zoning relief to eliminate one ADA parking stall (with one remaining) and install a 3’ tall fence (planter box) fronting Chicago Ave., and denying major zoning relief to install an 8’ tall wood fence with a 0’ street side yard (Madison St.) setback, in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a variation (for parking and the 3’ fence) for this district. For Introduction (P6) Ordinance 76-O-18 Granting a Special Use for a Type 2 Restaurant, Reprise Coffee Roasters at 710 Main Street The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 76-O-18 granting a special use approval for a Type 2 Restaurant, Reprise Coffee Roasters in the B2 District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Alderman Wilson requests suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting. For Introduction and Action (P7) Ordinance 79-O-18, Amending Various Portions of the City of Evanston Zoning Ordinance Revising Minor Preservation Commission Review Procedures Plan Commission and Staff recommend amending the Zoning Ordinance Sections 6-4-6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. For Action APPOINTMENTS (APP1)For Appointment: Francis Fennell - Commission on Aging Francis Fennell is a 53-year resident of Evanston and retiree of Loyola University, where he served as Dean of Arts and Sciences and other administrative positions. With 47 years as facility member, he serviced on elected bodies which set policies for retirement, benefits and healthcare for staff. For 17 years, Francis and his wife have led large-scale projects feeding the homeless in downtown Chicago and volunteered at Hilda’s Place. He has a B.A., M.A. and PhD. 8 of 426 City Council Agenda July 23, 2018 Page 9 of 11 Litrea Hunter - Commission on Aging Litrea Hunter is a retired education human resource administrator interested in issues related to the senior citizen population. She worked with teachers and principals in the development of administrative and school leadership skills. She is a Bessie Rhodes volunteer Fluency tutor, 2016 graduate of the Citizen Police Academy and volunteer for the food pantry. Litrea has a Bachelor in Education and Masters in Administration. Dianne Munevar - Commission on Aging Diane Munevar is employed with Avalere Health. She has experience working with hospitals and post-acute care organization (like nursing homes) to improve their financial sustainability. She also has experience from the patient side, working with patient-advocacy groups to help represent their interest in federal policy –making. Diane is looking for the opportunity to more fully utilize the experience and skills she has attained in her career to work directly with health systems to improve patient care and outcomes. She has a Master’s degree in Public Policy with a concentration in Social Welfare Policy and Quantitative Analytics. Mark Payares - Commission on Aging Mark Payares is a physical therapist with NorthShore University HealthSystem. He works with seniors everyday and has an inside perspective to their mobility and well being. Much of his career has been spent working with seniors both in the clinic and in their homes and communities. He has a Doctorate in Physical Therapy and is currently licensed as a physical therapist in the State of Illinois. Jeanie Ramsey – Commission on Aging Jeanie Ramsey is a 35-year resident of Evanston and is employed with Services for Adults Staying in Their Homes (SASI). Her personal and professional interest is in the well-being of Evanston’s older adults. She has spent 8 years working with nonprofit home care agency and 5 of those years as executive director. Former member of Ladd Arboretum Committee, Evanston Age Friendly Task Force’s Committee on Transportation; Dementia Friendly Evanston Committee member. Jeanie has a Bachelor of Arts from Emory University. 9 of 426 City Council Agenda July 23, 2018 Page 10 of 11 Ruth Hays – Library Board Ruth Hays is a 33-year resident of Evanston and currently tutors high school students part time at Evanston Township High School along with being a Oakton School parent volunteer and PTA member. She has a strong academic background in liberal arts, history and research. In the past, she has taught classes and worked as both a teaching and research assistant. As an undergraduate, she has interned with Queers for Economic Justice, an experience that taught her how important public spaces like libraries can be to vulnerable communities. Ruth has a Bachelor of Arts in Individualized Study from New York University’s Gallatin School, and currently a Ph.D candidate at Northwestern University in African American Studies with a concentration in birth work. Jennifer Draper – Plan Commission Jennifer Draper is a project manager and has had the opportunity to work on several projects within Evanston such as the Lakefront Masterplan with AECOM, Mason Park and, recently Kresge Hall at Northwestern University. In addition, she has a keen interest in native planting, leading the new native landscape design work at the Field Museum of Natural History. Jennifer is a volunteer with Illinois Chapter of American Society of Landscape Architects and Chicago Architecture Foundation “Girls Build” Workshops and as a local resident a participant in the Robert Crown design meetings. Jennifer has a Master of International Planning and Sustainable Development, Bachelor of Landscape Architecture, LEED AP Mimi Roder - Northwestern University/City of Evanston Committee Ms. Roder is an Evanston native with a strong community connection as a longtime homeowner and neighbor of Northwestern University, as well as a lifetime community volunteer. Some of her civic experience includes: President of the Women’s Club of Evanston (2007-2008), Board Member of Family Matters (1988-1996), and Board Member of Connections for the Homeless (1986-1989), and founding and continuing Board Member of The Ted Fund (1996 – present). Currently, she is Chair of the Finance Committee of the Lake Street Church of Evanston, President Elect of the North End Mother’s Club, and Member of the League of Women Voters, Evanston. In addition, Mimi has been active in the District 65 PTA and District 202 PTA/Booster and Foundations for the past 25 years. For Action 10 of 426 City Council Agenda July 23, 2018 Page 11 of 11 (APP2)For Re-Appointment: Joan Hickman - Public Safety Civil Service Commission Vicky Pasenko - Animal Welfare Board For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH AUGUST 15, 2018 Upcoming Aldermanic Committee Meetings 7/25/2018 6:00 PM Transportation & Parking Committee 7/25/2018 7:30 PM Economic Development Committee 7/26/2018 6:30 PM Equity & Empowerment Commission 7/30/2018 6:00 PM Special City Council - Affordable Housing, Budget 8/2/2018 7:00 PM Housing and Homelessness Commission 8/6/2018 6:00 PM Rules Committee 8/6/2018 7:00 PM Human Services Committee 8/13/2018 6:00 PM Administration & Public Works, Planning & Development, City Council 8/15/2018 6:30 PM M/W/EBE Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 11 of 426 For City Council meeting of July 23, 2018 Item SP1 Resolution 51-R-18, Funding Agreement with Evanston Lighthouse Dunes on Costs Associated with Restoration of the Dunes and Demolition of the Harley Clarke Mansion For Action To: Honorable Mayor and Members of the City Council From: Erika Storlie, Assistant City Manager Michelle L. Masoncup, Corporation Counsel Subject: Resolution 51-R-18, Authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with citizens’ group, Evanston Lighthouse Dunes, and to File an Application for a Certificate of Appropriateness with the Preservation Commission to Begin the Process to Demolish the Harley Clarke Mansion and Coach House and Restore the Site to its Natural State Date: July 19, 2018 Recommended Action: Staff submits for City Council consideration Resolution 51-R-18 authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with Evanston Lighthouse Dunes, to provide funding for the costs associated with the restoration of the dunes and gardens and demolition of the Harley Clarke Mansion and Coach House. Following the execution of the MOU, Resolution 51-R-18 also directs the City Manager or his designee to file an application for a certificate of appropriateness with the Preservation Commission and follow the process outlined in Title 2, Chapter 8 of the City Code of 2012, as amended, to apply for approval to demolish the mansion and coach house. Livability Benefit: Built Environment: Enhance public spaces Funding Source: Evanston Lakehouse Dunes, a community group Summary: At the June 18, 2018 City Council meeting, the City Council adopted Resolution 43-R- 18, which authorized the City Manager to meet with the Evanston Lighthouse Dunes (ELD) organization to negotiate the costs associated with the restoration of the dunes and gardens and demolition of the Harley Clarke mansion and coach house. Memorandum 12 of 426 The City Manager and staff have met with ELD and provided the attached MOU for consideration. The MOU has the following main points: 1. ELD will provide checks from donors directly to the City for deposit in an agency holding account in the total amount of $400,000 within 60 days; 2. While the City follows the public process outlined in Title 2, Chapter 8 of the City Code of 2012 (“Historic Preservation Regulations”) to receive approval to demolish the mansion and coach house, the $400,000 will remain in the agency account. 3. If the necessary approvals are granted at the conclusion of the public process, the City will use the $400,000 for demolition of the structures, procurement costs, grading, filling and landscaping. Any remaining funds in the account after this point will remain with the City for future landscaping and maintenance at the property. 4. At the conclusion of 24 months from the effective date of the MOU, if the City has not obtained the necessary approval to demolish the Mansion and Coach House, the MOU will be null and void. The funds deposited in the agency account will be refunded to individuals that donated funds within 60 days of confirmation that the project will not move forward. Except for the revised cost estimate ($16,245) submitted by Nels Johnson included in this packet, the cost estimates for demolition and site restoration are based on those provided to the City Council at the June 18, 2018 meeting. Based on these estimates, staff can reasonably conclude that $400,000 will cover the costs of demolition and site restoration and that no City funding will be necessary to complete the project. Once the MOU has been executed, the City Manager or his designee will file an application for a certificate of appropriateness with the Preservation Commission and follow the process outlined in Title 2, Chapter 8 of the City Code of 2012, as amended, to apply for approval to demolish the mansion and coach house. Legislative History: On June 18, 2018, City Council approved Resolution 43-R-18, authorizing the City Manager to meet with Evanston Lighthouse Dunes Organization to negotiate an agreement on the costs associated with the restoration of the dunes and gardens, and demolition of the Harley Clarke Mansion and Coach House. Attachments: Resolution 51-R-18 Memorandum of Understanding between the City and Evanston Lighthouse Dunes Evanston Lighthouse Dunes Pledge List Nels Johnson Cost Estimate Wayne Boyer Email Steve Lubet Letter to the Editor Blair Kamen Chicago Tribune Articles (2) 13 of 426 7/17/2018 51-R-18 A RESOLUTION Authorizing the City Manager to Execute a Funding Agreement with the citizens’ group known as the Evanston Lighthouse Dunes to pay for Costs Associated with Demolition of the Harley Clarke Mansion and Coach House, Grading the Property and Site Restoration WHEREAS, the City owns certain real property located at 2603 Sheridan Road, Evanston, Illinois that is improved with a three-story single-family residential structure and a single-story coach house, commonly referred to as the “Harley Clarke Mansion” (the “Subject Property”); and WHEREAS, the City purchased the property in 1965 in order to expand lakefront public parkland for the benefit of the residents of Evanston; and WHEREAS, over the past 6 years, the City of Evanston considered many options for adaptive reuse of the Subject Property from various groups with different proposals found to be not in the best interests of the City of Evanston; and WHEREAS, during the June 18, 2018 City Council meeting, the City Council passed Resolution 43-R-18 which authorized the City Manager to negotiate a funding agreement with a citizens’ group, Evanston Lighthouse Dunes, that offered to donate all of the funds necessary to restore the Subject Property to its natural state, including funding the cost to demolish the Subject Property, removal of trees, grade and seed the land and site restoration; and 14 of 426 51-R-18 ~ 2 ~ WHEREAS, the City Council finds that the best interests of the City of Evanston would be served by executing the attached funding agreement with Evanston Lighthouse Dunes group; and WHEREAS, following execution of the funding agreement, the Council also directs the City Manager or his designee to file an application for a certificate of appropriateness with the Preservation Commission and following the process outlined in Title 2, Chapter 8 of the City Code of 2012, as amended, to apply for approval to demolish the mansion and coach house, NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute the agreement with Evanston Lighthouse Dunes which is attached as Exhibit A and incorporated herein by reference. SECTION 2: The City Manager or his designee are hereby authorized to file the necessary paperwork and process to request a Certificate of Appropriateness from the Preservation Commission and follow all necessary steps and take appropriate actions in conformance with Title 2, Chapter 8 of the City Code of 2012 to seek approval to demolish the Harley Clarke Mansion and the coach house. SECTION 3: This Resolution 51-R-18 shall be in full force and effect from and after its passage and approval in the manner provided by law. 15 of 426 51-R-18 ~ 3 ~ Attest: Stephen H. Hagerty, Mayor Devon Reid, City Clerk Adopted: , 2018 Michelle L. Masoncup, Corporation Counsel 16 of 426 EXHIBIT 1 FUNDING AGREEMENT 17 of 426 1 MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is made and entered into as of the ____ day of _____________, 2018 (the “Effective Date”), by and among EVANSTON LIGHTHOUSE DUNES, a citizens’ group, (“ELD”), and THE CITY OF EVANSTON, a municipal corporation (the “City”). Lighthouse Dunes and the City are sometimes referred to herein individually as a “Party” and collectively as the “Parties”. R E C I T A L S: A. WHEREAS, the City owns certain real property located at 2603 Sheridan Road, Evanston, Illinois, which is improved with a three story home and a coach house and commonly known as the “Harley Clarke Mansion” (the “Subject Property”); and B. WHEREAS, the Subject Property is a total of 219,397 square feet (approximately 5 acres) in size, contains a beach and natural dunes as part of the property, and bounded by a City park to the north and the Lighthouse and Fog Houses to the South; and C. WHEREAS, ELD is a group of citizens and not a registered group with the Secretary of State, it consists of Jeff Coney, Nicole Kustok, William Stafford, Charles Lewis, Joseph Flanagan, Noreen Edwards and other interested members of the community; and D. WHEREAS, ELD offers to provide the City of Evanston the necessary funding needed to pay for certain costs associated with demolishing the mansion and coach house, grade the Subject Property and perform deferred landscape maintenance (landscaping); E. WHEREAS, the City, as property owner, must follow a public process outlined in Title 2, Chapter 8 of the City Code of 2012 (“Historic Preservation Regulations”) to receive approval to demolish the structures on the Subject Property because they are landmarks registered with the City of Evanston; and NOW, THEREFORE, in consideration of the mutual covenants set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties hereto agree as follows: 1. Recitals. The foregoing recitals are acknowledged to be accurate and are incorporated herein by reference. 2. Funding Commitment. Parties commit to ongoing cooperation to provide the City of Evanston ample time to follow the necessary procedures to apply for and consider the demolition of the structures on the Subject Property. ELD affirms that it will collect and donate $400,000 to the City of Evanston for the cost for demolition, grading and landscaping if the demolition is ultimately approved following the public process. The money will be put into a City of Evanston agency account within 60 days. If the money is not funded within 60 days of the Effective Date, the agreement will be null and void. ELD agrees to provide a list of names of individuals who have made pledges as of the Effective Date that can be published by the City. After the Effective Date, ELD will update the list with the City as donations are made to the described project. 18 of 426 2 3. Cost of Demolition and Landscaping. The demolition cost (Taylor Excavating - $298,672) + tree removal and related costs (Nels Johnson - $16,245) + Procurement Costs - $73,350) for a total cost of $388,267 (see attachments). ELD warrants that it will guarantee funding of up to $400,000 for the cost of the demolition, grading, filling and landscaping and to allow for inflation during the 6 to 12 month period it is estimated that it will take to recei ve final approvals for this project. 4. Public Process. The Parties understand that the public process is as follows: The steps for approval of the demolition are as follows: A. The City Council must adopt a resolution approving the City Manager or his designee to file an application for certificate of appropriateness for the demolition with the Evanston Preservation Commission (§2-8-8(C)). B. The Preservation Commission reviews and votes on the application within 45 days of receipt. In considering an application for a certificate of appropriateness for demolition, the Commission shall consider only the following general standards and the standards included in Subsection 2-8-9(E): 1. Whether the property, structure or object is of such historic, cultural, architectural or archaeological significance that its demolition would be detrimental to the public interest and contrary to the general welfare of the people of the City and the State. 2. Whether the property, structure or object contributes to the distinctive historic, cultural, architectural or archaeological character of the district as a whole and should be preserved for the benefit of the people of the City and the State. 3. Whether demolition of the property, structure or object would be contrary to the purpose and intent of this Chapter and to the objectives of the historic preservation for the applicable district. 4. Whether the property, structure or object is of such old, unusual or uncommon design, texture, and/or material that it could not be reproduced without great difficulty and/or expense. 5. Whether the property, structure or object is of such physical condition that it represents a danger and imminent hazard condition to persons or property and that retention, remediation, or repair are not physically possible or require great difficulty and/or expense. 6. Except in cases where the owner has no plans for a period of up to five (5) years to replace an existing landmark or property, structure or object in a district, no certificate of appropriateness shall be issued until plans for a replacement structure or object have been reviewed and approved by the Commission.(§2-8-9(D)). C. If the Preservation Commission rejects the certificate o f appropriateness, then the City may appeal the Preservation Commission decision to the City Council within 30 days. (§2-8-8(G)(7)). D. Denial or grant by the City Council of a certificate of appropriateness is considered a final decision of the certificate appropriateness and may be appealed to the Circuit Court of Cook County.(§2-8-8(G)(7)). If the Demolition appeal is granted, the City may proceed with applying for the demolition permit. 19 of 426 3 E. If the Demolition appeal is denied, the City may apply for a certificate of special merit (§2-8-11) or certificate of economic hardship (§2-8-10). Certificate of Special Merit is reviewed by the City Council. F. If the City opts to apply for the Certificate of Economic Hardship, this is reviewed by the Preservation Commission. If the Certificate of Economic Hardship is denied by the Preservation Commission, this can appealed to the City Council. (§2-8-10(M)(1)) 5. Overage of Donation Funds. If the demolition is approved, the City will disburse funds to the contractors to pay for the project costs associated with the demolition, grading and site restoration. Following payment to the contractors, if there is a balance in the account from the donations, the City will retain the funds to use for landscaping and other maintenance at the Subject Property. 6. Entire Agreement; Modification. This Memorandum contains the entire agreement among the Parties with respect to the matters contemplated hereby, and supersedes all prior agreements, written or oral, with respect thereto. This Memorandum may not be modified, changed, amended, supplemented or rescinded except pursuant to a written instrument that is duly executed by all Parties. The Parties agree to be bound by all terms of this Memorandum, unless it is modified by all Parties as provided herein. 7. Invalid Provisions. If any provision of this Memorandum is held to be illegal, invalid or unenforceable under any present or future law, and if the rights or obligations of any Party under this Memorandum will not be materially and adversely affected thereby, (a) such provision will be fully severable, (b) this Memorandum will be construed and enforced as if such illegal, invalid or unenforceable provision had never comprised a part hereof, and (c) the remaining provisions of this Memorandum will remain in full force and effect and will not be affected by the illegal, invalid or unenforceable provision or by its severance herefrom. 8. Counterparts. This Memorandum may be executed in one or more original counterparts, each of which when taken together shall constitute one and the same original Memorandum. Any signature delivered by facsimile or by electronic transmission shall be deemed to be an original signature hereto. 9. Headings. The Parties hereby acknowledge and agree that all headings contained in this Memorandum are used solely for convenience and are not to be interpreted as part of this Memorandum. 10. Expiration. At the conclusion of 24 months from the Effective Date, if the City has not obtained the necessary approval to demolish the Mansion and Coach House, this agreement will be null and void. The funds deposited in the agency account will be refunded to individuals that donated funds within 60 days of confirmation that the project will not move forward. [Signature pages follow] 20 of 426 4 IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding as of the Effective Date first written above. EVANSTON LIGHTHOUSE DUNES, a citizens’ group Name: Nicole Kustok Name:________________________________ Jeff Coney Name:________________________________ Lewis-Sebring Family Foundation Name:________________________________ William A. Stafford Name:________________________________ Joseph P. Flanagan Name:________________________________ Noreen Edwards THE CITY OF EVANSTON, an Illinois municipal corporation By: Wally Bobkiewicz City Manager, City of Evanston 21 of 426 Lighthouse Dunes List of Financial Pledges As of July 19, 2018 Ann Adams & Kent Bostick Linda Mathews John Alsterda Alec Mckenna Daniel Burns Ann & Tom McMahon Mary Clark Noreen Edwards & Mark Metz Liz & Jeff Coney Matt Mirapaul Candice & Tony Dalrymple Amy Mosser & J David Vance Steven Demorest Luke Norland Margaret & Joe Flanagan Mike Norris Veronical & Allan Francisco Dick Peach Kathy Gleiss & William Pink Cydney & Will Post Lori & Adam Goodman John Robinson Ross Hill Matt Rodgers Lane Howard Marc Rolfes Cindy & Bill Keesom William Stafford Amy & Chico Kurzawski Chris Taylor Nicole & Zak Kustok Jess & Jim Ticus David & Mary Leitchuh Paula Twilling Lewis-Sebring Family Foundation Jean & Bob Ward Kelly Marcelle Susan Whiting Joe & Rachel Mathews Megan McCarville & Mark Witte Clark Mathews 22 of 426 A Proud Tradition Since 1930 Proposal Date: Job Name: Work Site: SalesRep: 7/13/2018Paul D'Agostino 2100 Ridge Avenue Evanston, IL 60201 City of Evanston City of Evanston 20180713 2603 Sheridan Rd Evanston, IL 60201 David Conrad July 13,2018 Page:1 Item#Description of Services Item Amount Accept 1 Tree Removal $13,400.00 Removal of all small trees growing up in the dune grasses of Lighthouse Park. Remove all dead ash, boxelders, Norway maples, willow and vines, etc. along transition area from dunes to the table land (lawn) from the parking lot to the LPD parcel. Leave the oaks in the lawn, cottonwood, linden, elm, good silver maple, black cherry, aspen and any other desirable native trees. Leave shrubs above Council Ring. Trim cottonwood northeast of handicap ramp. Trim two (2) bur oak, black oak, linden, and double trunk white oak in lawn between building and dunes. Trim ironwood against building south of front door. Remove ash northeast of coach house. Trim linden and ironwood west side of north wing. Trim two (2) lindens, three (3) silver maples, sugar maple and one (1) beech in west lawn - leave low sweeping branches on the beech. Remove grapevine, honeysuckles, volunteer ash, Virginia creeper only north side of coach house. Dispose of debris. (Dormant season for oaks.) 2 Routing Of Stump $1,900.00 Rout stumps as much as possible except in dunes. When necessary, Nels J. Johnson Tree Experts, Inc. will contact J.U.L.I.E. to locate underground utilities. Nels J. Johnson Tree Experts, Inc. Is not responsible for damages to underground sprinklers, drain lines, invisible fences or underground cables unless the system(s) are adequately mapped by the authorizing party and a copy is presented before or at the time the work is performed. *Typically the stump(s) are not removed the same day as the tree(s). The stump(s) will be removed in a timely manner. * 3 Fertilizer Application $800.00 Fertilizer Application - Liquid pressure fertilize beech, sugar maple, four (4) ironwoods, black, white and bur oaks with balanced tree nutrients. A high analysis slow release fertilizer with water soluble micro-nutrients will be injected into the root zone of your trees and/or shrubs to improve plant health and vigor. 4 Other - PHC $145.00 Paint Agri-Fos onto south side of beech trunk to help protect against bleeding canker. Proposal Subtotal: Proposal Total: $16,245.00 $16,245.00 All normal work operations to be performed according to ANSI A300 standards. Liability and Workman's Compensation insurance certificates are available upon request. Nels J. Johnson Tree Experts, Inc. is fully insured. Should you have any questions, or if you wish to make changes to this proposal, please do not hesitate to contact us. 23 of 426 A Proud Tradition Since 1930 Proposal Date: Job Name: Work Site: SalesRep: 7/13/2018Paul D'Agostino 2100 Ridge Avenue Evanston, IL 60201 City of Evanston City of Evanston 20180713 2603 Sheridan Rd Evanston, IL 60201 David Conrad July 13,2018 Page:2 Item#Description of Services Item Amount Accept Signed:Date of Acceptance: Respectfully submitted, David Conrad Board Certified Master Arborist IL-0158B Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. This proposal may be withdrawn by us if not accepted within 90 days. Please note terms of payment on the back of this proposal. A 25 % deposit is required on all proposals over $500 . A 3 % SURCHARGE WILL BE ADDED IF PAYING BY CREDIT CARD. SCAN AND EMAIL YOUR SIGNED AUTHORIZATION TO: office@nelsjohnsontree.com 24 of 426 Terms and Conditions It is agreed by and between Nels J. Johnson Tree Experts, Inc. and the authorizing party (customer and/or customer’s agent) that the following provisions are made as part of this contract: Insurance by Contractor: Nels J. Johnson Tree Experts, Inc. warrants that it is insured for liability resulting from injury to person(s) or property and that all employees are covered by Workers’ Compensation as required by law. Certificates of coverage are available upon request. Cancellation Fee: Nels J. Johnson Tree Experts, Inc. kindly requests that the authorizing party provide at least 24 hours advance notice of any full or partial work cancellation. If a crew has been dispatched to the job site, the customer will be assessed a mobilization fee of 10% for incurred expenses. Completion of Contract: Nels J. Johnson Tree Experts, Inc. work crews may arrive at the jobsite unannounced unless otherwise noted herein. Nels J. Johnson Tree Experts, Inc. agrees to do its best to meet any agreed upon performance dates, but shall not be liable in damages or otherwise for delays because of inclement weather, labor, or any other cause beyond its control; nor shall the customer be relieved of completion for delays. Tree Ownership: The authorizing party warrants that all trees listed are located on the customer’s property, and, if not, that the authorizing party has received full permission from the owner to allow Nels J. Johnson Tree Experts, Inc. to perform the specified work. Should any tree be mistakenly identified as to ownership, the customer agrees to indemnify Nels J. Johnson Tree Experts, Inc. for any damages or costs incurred from the result thereof. Safety: Nels J. Johnson Tree Experts, Inc. warrants that all arboricultural operations will follow the latest version of the ANSI Z133.1 industry safety standards. The authorizing party agrees to not enter the work area during arboricultural operations unless authorized by the crew leader on-site. ANSI A300 Tree Care Standard Definitions: The following definitions apply to specifications detailed in this proposal: clean: Selective pruning to remove one or more of the following parts: dead, diseased, and/or broken branches. Unless noted otherwise on this proposal, all cleaning will be of branches 1 inch diameter or greater throughout the entire crown. crown: The leaves and branches of a tree measured from the lowest branch on the trunk to the top of the tree. leader:A dominant or co-dominant, upright stem. raise: Selective pruning to provide vertical clearance. reduce:Selective pruning to decrease height and/or spread by removing specified branches. restore: Selective pruning to improve the structure, form, and appearance of trees that have been severely headed, vandalized, or damaged. thin: Selective pruning to reduce density of live branches, usually by removing entire branches. vista pruning: Selective pruning to allow a specific view, usually by creating view “windows” through the tree’s crown. Stump Removal: Unless specified in the proposal, stump removal is not included in the price quoted. Grindings from stump removal are not hauled unless specified in this proposal. Surface and subsurface roots beyond the stump are not removed unless specified in this proposal. Concealed Contingencies: Any additional work or equipment required to complete the work, caused by the authorizing party’s failure to make known or caused by previously unknown foreign material in the trunk, the branches, underground, or any other condition not apparent in estimating the work specified, shall be paid for by the customer on a time and material basis. Nels J. Johnson Tree Experts, Inc. is not responsible for damages to underground sprinklers, drain lines, invisible fences or underground cables unless the system(s) are adequately and accurately mapped by the authorizing party and a copy is presented before or at the time the work is performed. Clean-up: Clean-up shall include removing wood, brush, and clippings, and raking of the entire area affected by the specified work, unless noted otherwise on this proposal. Lawn Repair: Nels J. Johnson Tree Experts, Inc. will attempt to minimize all disturbances to the customer’s lawn. Lawn repairs are not included in the contract price, unless noted otherwise on this proposal. Terms of Payment: Unless otherwise noted in this proposal, the customer agrees to pay the account in full upon work completion. Failure to remit full payment within the payment term will result in a finance charge of 1.5% per month. The customer will be responsible for all costs associated with the collection of any past due amounts, including, but not limited to, attoney fees and court costs. Returned Check Fee: There will be a $25.00 fee charged for all checks returned to our office for non-sufficient funds. A Proud Tradition Since 1930 25 of 426 7/4/2018 FROM: Wayne Boyer / 1324 Greenleaf / Evanston, IL TO: Blair Kamin Architecture Critic, Chicago Tribune CC: Mayor Hagerty and the Evanston City Council RE: Harley Clark house Dear Mr. Kamin, The green spaces of the city's lakefront parks, and open access to the lake and beaches, were major factors in the decision my wife and I made to settle in SW Evanston, one mile from the lake, 42 years ago. The architecture in our city certainly contributes to the quality of life here, and the preservation of historic and deserving structures is important. But what happens when an historic piece of architecture obscures and conflicts with a better one? You may remember the film "THE BUILDING: Chicago Stock Exchange" - a film I made documenting the fight to preserve the Adler & Sullivan building in the 70's, and graphically showing its eventual destruction. As you know, the loss of the Stock Exchange became a rallying point for architectural preservation and was the impetus for forming Landmarks Illinois the premier preservationist organization in Illinois. I am proud that my film has been presented at many of their annual meetings. This film, and another that I made for Judith McBrian, "The Loop: Where the Skyscraper Began", indicate my interest in the history, and the preservation of architectural landmarks. I have read many of your articles on Chicago's architecture and have admired your insightful commentary and critiques. I saw your commentary recently on WTTW, about the Harley Clarke house in Evanston, and read your recent Tribune article indicating your support of efforts to save it from demolition. While the mansion may be a good example, as you said, of Tudor revival style architecture, I think there are other factors to consider when deciding the fate of this structure. If the plan were to replace it with a condo building or a commercial structure, efforts to save it might be worthwhile. But that is not the case here. This building is located next to a much more important architectural landmark which is obscured and denigrated by the imposing presence of the mansion. I am referring to Evanston's iconic architectural landmark, the Grosse Point Lighthouse, which sits next door to the Harley Clarke house and, along with it, occupies Lighthouse Park District land. I am surprised that you do not even refer in your commentary to the existence of the 1873 lighthouse, an historic and impressive piece of architecture. As good an example of a past architectural style as the Harley Clarke mansion may be, in my opinion, its architectural and historical value is minimal compared to 26 of 426 the Grosse Point Lighthouse, one of the most beautiful on the Great Lakes. It was designated a National Historic Landmark in the 1990's, then the only lighthouse to receive such recognition west of the east coast. Its image has become the symbol of Evanston. Its portrait adorns many official city documents, directories, community brochures and business advertisements. It is the lighthouse, and not the mansion that is the rare "treasure" Evanston has on its hands. The Grosse Point lighthouse is impressive to those who see it - if they can see it. Unfortunately, for people entering the park, the lighthouse is quickly obscured behind the six brick chimneys and the massive hulk of a house that dominates the site. The tip of the lighthouse poking out from behind the chimneys and wall of bricks, can be mistaken for just another smokestack (see pictures). If the Harley Clarke mansion truly had important architectural significance, I think you would have identified it as such more forcefully. Instead, you say references to it in a book, that includes other, more prominent architects put it in "good company". You admire how solidly the building is built, and suggest that this is somehow a reason to preserve it. Clearly the Harley Clarke mansion was originally designed to present an impressive façade to Sheridan Road, with the lighthouse functioning as little more than a very niceyard ornament. While the building's exterior is interesting, there is nothing welcoming about the mansion for lakefront visitors. It not only obscures the lake and the lighthouse, it is also an obstacle for people to navigate around in order to experience the lake and s and dunes behind the building. Evanston leaders should be applauded for trying so long to find an appropriate use for the house. While proposals were forthcoming and much discussion occurred, none in actual practice, could ensure easy, open access for all people befitting public park land. It is time to consider the benefits of not having the Harley Clarke mansion there. The City of Evanston now has the opportunity to remove the mansion from what is park - land best made open to be used freely by the public. By doing so the city would allow the Grosse Point Lighthouse to once again oversee the expanse of its site with dignity, with only grass and trees in the foreground rather than a labyrinth of chimneys and bricks. Finally, it is possible to bring it out from behind the Harley Clarke "wall", which, in the afternoon casts its looming shadow across the sand dunes to the east. It would be far better that the slim shadow of the lighthouse sweep unencumbered across the park land. After all, with architecture, site matters. You indicated that a group of people "who live nearby" want to finance the demolition of the Harley Clark house. No doubt these folks would like to have the mansion removed to open up Lighthouse Park for a better view of the lake and they, among others, are willing to pay for it. How can there be anything wrong with that, since it would also be opened up for all of us. 27 of 426 Sincerely, Wayne Boyer wboyer-1@outlook.com 28 of 426 29 of 426 7/18/2018 Evanston has a choice: A historic mansion or a restored lakefront - Chicago Tribune http://www.chicagotribune.com/news/opinion/letters/ct-letters-evanston-harley-clarke-mansion-demolish-20180625-story.html#1/1 T Letter: Evanston has a choice: A historic mansion or a restored lakefront JUNE 25, 2018, 3:10 PM ribune architecture critic Blair Kamin argues strongly against even considering the demolition of Evanston’s Harley Lyman Clarke mansion and returning the grounds to dunes and beachfront. Recognizing that the building has been empty and deteriorating since 2015, and that full rehabilitation of the mansion will cost in excess of $7 million, Kamin is still optimistic that “an appropriate vision for its future” will eventually materialize. As an example, he offers the old Cook County Hospital, empty since 2003, which will soon become the home of a $135 million hotel and office building. The unappreciated irony, however, is that many of the people now protesting demolition were previously responsible for killing a proposal to turn the mansion into a boutique hotel (while maintaining public beach access), under the slogan “People Not Profit.” We might wish it otherwise, but historic preservation most often depends on finding viable commercial uses for old buildings. Having observed this process for three years — without any preconceptions — I have come to the reluctant conclusion that we Evanstonians can have either a profit-free lakefront or a preserved mansion. But we cannot have both. — Steven Lubet, director, Bartlit Center for Trial Advocacy, Northwestern Pritzker School of Law Submit a letter to the editor here or email letters@chicagotribune.com. Copyright © 2018, Chicago Tribune Missing comments? We’ve turned off comments across chicagotribune.com while we review our commenting platform and consider ways to improve the system. If you purchased points through the Solid Opinion platform and would like a refund, please let us know at chicagomobile@chicagotribune.com. 30 of 426 E Column: Wake up, Evanston leaders. You've got a treasure on your hands. Don't demolish the Harley Clarke Mansion. By Blair Kamin Chicago Tribune JUNE 22, 2018, 6:00 AM ven some of the people who want to tear down Evanston’s Harley Lyman Clarke House admit it’s a valuable piece of architecture. But they don’t seem to know just how valuable. The impressive but down-at-the-heels Tudor Revival mansion, which boasts six towering chimneys, a red tile roof and a spectacular curving stair hall, gets six full pages in a book that celebrates North Shore houses designed by such architects as Frank Lloyd Wright, Howard Van Doren Shaw and David Adler. That’s elite company. Yet despite the opposition of dozens of community members, The Harley Clarke Mansion is owned by Evanston and is the home of the Evanston Art Center. Page 1 of 4Wake up, Evanston leaders. You've got a treasure on your hands. Don't demolish the Harl... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 31 of 426 Evanston’s City Council on Monday authorized the city manager to look into a still-vague, privately funded plan to scrap the mansion and turn its lakefront site into parkland. What in the name of progressive politics is going on here? How can a left-leaning town that has shot down skyscraper proposals on the grounds that they would wipe out historic buildings be contemplating the destruction of an official city landmark? To be sure, Evanston has been trying for years to figure out a way to preserve and reuse the mansion, which has sat empty since the Evanston Art Center moved out in 2015. But the failure of those attempts and the financial hurdles facing a renovation do not justify even the first step down the road to demolition. The mansion, just north of Northwestern University’s campus, is a precious, irreplaceable architectural and cultural resource. Instead of exploring how to get rid of it, the city should be redoubling its efforts to save it. As Evanston-based architect Stuart Cohen and historic preservation consultant Susan Benjamin write in their 2004 book, “North Shore Chicago: Houses of the Lakefront Suburbs, 1890-1940,” the 1927 mansion at 2603 Sheridan Road was designed by architect Richard Powers and built for its namesake, a utilities magnate, and his family. It had 16 rooms, including a conservatory that provided relief from Chicago’s bleak winters. “It was the last house of its size to be built in Evanston before the 1929 stock market crash,” the authors observe. Jens Jensen did the landscaping. A little more than 20 years later, things changed. According to Cohen and Benjamin, the Clarke family left Evanston in 1949 and sold the mansion to the Sigma Chi fraternity, which turned the house into its national headquarters. Evanston bought the house in the 1960s and leased it to the local arts center. In the last few years, reuse proposals have come and gone. The most notable plan, Jennifer Pritzker’s attempt to convert the mansion into a boutique hotel, was rejected by the City Council in 2013 after residents objected that it would put a key chunk of the city’s public lakefront in private hands. Then last April, the council turned down a proposal from the nonprofit Evanston Lakehouse & Gardens to turn the mansion into an environmental education center after aldermen expressed doubt that the group could reach its multimillion-dollar fundraising goals. Which brings us to the present demolition plan, which comes from an informal group that calls itself Evanston Lighthouse Dunes. The group consists of about 25 households, one of its leaders, former Northwestern Director of Economic Development Jeff Coney told me Thursday. “We’re not saying it’s Page 2 of 4Wake up, Evanston leaders. You've got a treasure on your hands. Don't demolish the Harl... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 32 of 426 not a valuable piece of architecture,” he said of the mansion, but Evanston lacks the “philanthropic bandwidth” to restore the house while addressing other needs. The plan to demolish the mansion, Coney said, presents a “once-in-a-lifetime opportunity” to restore lakefront dunes, recreate green space and open views of the adjoining Grosse Point Lighthouse. The group has garnered pledges of $300,000 toward the project, which has an estimated price tag of $447,000, he said, but the offer won’t last forever. “Either we get this done and move forward or this will be taken off the table,” Coney said. The view here is very different: Evanston needs to slow down, not move on. And even though it expects to run a budget deficit next year, the city needs to ensure that private citizens don’t usurp its public planning process. Once the mansion’s gone, it’s gone, and nothing can bring it back. The key going forward is to ask the right questions about the house’s current condition and keep it stabilized until an appropriate vision for its future materializes. Think of Cook County Hospital, which faced a teardown threat in 2003 but was mothballed after wiser heads concluded what a loss its demolition would be. On June 12, developers broke ground for a $135 million revamp that will turn the vacant beaux-arts landmark into hotel, office and retail space. The mansion remains structurally sound, according to Edward Gerns, a principal in the Chicago office of Wiss, Janney, Elstner Associates, which in 2016 did a pro bono assessment of the house for the advocacy group Landmarks Illinois. The firm’s report estimates it would cost about $400,000 to fix cosmetic problems like cracked stonework at the mansion. But that’s just the low-hanging fruit. Evanston has estimated that a full-blown rehab would cost more than $7 million. City Manager Wally Bobkiewicz, who will meet with the dunes group, said he’s likely to update the City Council in late July or mid-August. He should press the group for a design, which it currently lacks, and ask whether the group would pony up for a contingency fund should the demolition costs exceed estimates. The bigger issue, though, is time. It’s understandable that, after years of frustration, Evanston officials want to settle the mansion’s future. But that’s no excuse for expedient decision-making. Keep the mansion on life support until it can thrive. Blair Kamin is a Tribune critic. bkamin@chicagotribune.com Twitter @BlairKamin Page 3 of 4Wake up, Evanston leaders. You've got a treasure on your hands. Don't demolish the Harl... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 33 of 426 MORE ARCHITECTURE NEWS FROM BLAIR KAMIN A wreck no more: $15 million renovation makes Illinois’ once-decrepit Executive Mansion shine again » At 151 North Franklin, less is a bore, but the high-rise's bottom is tops » Chicago Architecture Foundation to open new center Aug. 31; city seeks architects for O'Hare expansion » Copyright © 2018, Chicago Tribune This 'attr(data-c-typename)' is related to: Evanston Missing comments? We’ve turned off comments across chicagotribune.com while we review our commenting platform and consider ways to improve the system. If you purchased points through the Solid Opinion platform and would like a refund, please let us know at chicagomobile@chicagotribune.com. Page 4 of 4Wake up, Evanston leaders. You've got a treasure on your hands. Don't demolish the Harl... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 34 of 426 W Column: Evanston plan to demolish Harley Clarke mansion: Public vision or hidden agendas? By Blair Kamin Chicago Tribune JULY 14, 2018, 11:43 AM ith a lack of transparency that would be stunning even in Chicago, Evanston is about to move forward with a plan that would privately fund the demolition of a publicly owned building that’s an official city landmark and part of a district listed on the National Register of Historic Places. With its six towering chimneys and a red-tile roof, the 91-year-old Tudor Revival Harley Clarke Mansion at 2603 Sheridan Road is a striking architectural presence. It also has some prominent neighbors. The Harley Clarke Mansion is owned by Evanston and is the home of the Evanston Art Center. Page 1 of 4Evanston plan to demolish Harley Clarke mansion: Public vision or hidden agendas? -Ch... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 35 of 426 Evanston Mayor Stephen Hagerty, who said in June that it was time to resolve the long-running debate over the building’s future, lives in a lakefront mansion on a secluded street just to the south. Nicole Kustok, one of the public faces of a group that would bankroll the demolition, lives almost across Sheridan Road. And Charles Lewis, a philanthropist who has acknowledged supporting the group, lives in another lakefront mansion a few blocks north. The group, which calls itself Evanston Lighthouse Dunes, is selling its proposal as a public-spirited gesture, one that will take a long-festering problem off the hands of its financially strapped city by replacing the shuttered mansion with a swath of parkland, beaches and dunes. But because the group isn’t a registered nonprofit, it doesn’t have to list its leaders and document fundraising activities. That leaves critical questions unanswered: Who belongs to it? How much are they giving? What percentage of them live nearby? Would their property values rise if the Harley Clarke mansion were converted to open space, ensuring that the site could never be developed? Or would their plan, as they claim, benefit the community as a whole? These questions assume fresh urgency now that Evanston’s City Council will consider an agreement with the Lighthouse Dunes group on July 23. The so-called “memorandum of understanding” could take the city a significant step farther down the path toward demolition. To be sure, the group’s leaders have committed to revealing who the donors are, as Erika Storlie, Evanston’s assistant city manager told me. But they need to list both the funders and the amount of their donations before the council takes up the plan. Otherwise, the disclosure will be meaningless. “I don’t see any legitimate way that the council could vote to accept this without knowing who’s paying for it,” said Evanston alderman Thomas Suffredin, who opposes demolition. (For the record, my requests to the Lighthouse Dunes group for donor information went unanswered. Hagerty could not be reached for an interview. Kustok has said in past public meetings that tearing down the house would not open views of Lake Michigan from her home.) Yet even assuming that the Dunes group passes the conflict-of-interest sniff test, its plan to tear down the house, which has been closed since the Evanston Art Center moved out in 2015, makes little sense. The house, designed by architect Richard Powers for a utilities magnate, is structurally sound. And it’s rare architectural gem — potentially, a people’s gem. READ MORE: Wake up, Evanston leaders. You've got a treasure on your hands. Don't demolish the Harley Clarke Mansion. » Page 2 of 4Evanston plan to demolish Harley Clarke mansion: Public vision or hidden agendas? -Ch... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 36 of 426 A successful reuse could bring much-needed social diversity to the city’s nearby Lighthouse Landing Park, Rep. Jan Schakowsky wrote last month in a letter to the mayor and council. Schakowsky, whose district includes Evanston, urged them “to step back and take a time-out from advancing the irreversible decision to demolish the building.” (A listing on the national register typically does not protect a building from being torn down. And Evanston’s City Council could vote to let a demolition proceed, effectively stripping the building of city landmark status.) The council’s rejection of previous reuse proposals — one, from Jennifer Pritzker, would have converted the home into a boutique hotel while another, from the Evanston Lakehouse & Gardens group, was for an environmental education center — should not automatically trigger the wrecking- ball option. Smart cities mothball such treasures and play for time. Chicago did that with the once-decrepit Reliance Building, now a posh hotel. And private capital isn’t the only way to save such buildings. The 1960s effort that saw architects and preservation-minded citizens join to save Henry Hobson Richardson’s Glessner House, now a museum, attests to that. The Lighthouse Dunes group’s plans to remake the Harley Clarke Mansion landscape, which was designed by the great Jens Jensen, also deserves sharp scrutiny. The group proposes to restore “key elements” of Jensen’s garden. It will be interesting to see how it defines those elements: — with integrity or for maximum wiggle room? Also worth putting under a microscope: The group’s pledge to provide $50,000 to $75,000 for landscaping, according to Storlie. That would be in addition to a promised $447,000 for demolition. At least one experienced landscape architect characterizes the projected landscape funding as insufficient to achieve the group’s stated aim of “restoring the beach, park and dunes to their natural states.” About $150,000 to $250,000 “would be more realistic,” said Mike Ciccarelli, an associate principal at Chicago’s Hoerr Schaudt Landscape Architects, who has designed private landscapes in other North Shore towns. Evanston taxpayers should not be subject to a bait-and-switch that forces them to cover unanticipated demolition and landscaping costs. Nor should they be left in the dark about the $64,000 question of this controversial plan: Is the Lighthouse Dunes group treating the city’s lakefront as a public trust or as a private fiefdom? The view from here is that the landscape restoration plan is a ruse to get rid of a building that should be saved. bkamin@chicagotribune.com Page 3 of 4Evanston plan to demolish Harley Clarke mansion: Public vision or hidden agendas? -Ch... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 37 of 426 Twitter @BlairKamin MORE FROM BLAIR KAMIN The national African-American museum still stirs the soul — and drops hints of what to expect at the Obama Presidential Center » It's great that the Uptown Theatre has a future. What kind of future will it be? » We're only stuck with the lousy Union Station design if we fail to rethink it. Let the debate begin. » Copyright © 2018, Chicago Tribune This 'attr(data-c-typename)' is related to: Architecture Missing comments? We’ve turned off comments across chicagotribune.com while we review our commenting platform and consider ways to improve the system. If you purchased points through the Solid Opinion platform and would like a refund, please let us know at chicagomobile@chicagotribune.com. Page 4 of 4Evanston plan to demolish Harley Clarke mansion: Public vision or hidden agendas? -Ch... 7/19/2018http://www.chicagotribune.com/news/columnists/kamin/ct-biz-harley-clarke-mansion-kam... 38 of 426 For City Council meeting of July 23, 2018 Item SP2 Appeal to City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 917 Edgemere Court For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Carlos Ruiz, Senior Planner/Preservation Coordinator Subject: Application for Appeal to City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 917 Edgemere Court Date: July 12, 2018 Recommended Action The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. Livability Benefits Built Environment: Provide compact and complete streets and neighborhoods Education, Arts, and Community: Preserve and reuse historic structures and sites Summary At its June 12, 2018 meeting, following the applicant’s presentation, discussion, requests for additional information, and the applicant’s request for a decision, the Preservation Commission voted 0-7 on a motion to approve a Certificate of Appropriateness for the construction of a new single family home within the Lakeshore Historic District at 917 Edgemere Court. Staff submits to City Council the Application for Appeal from Adam Sabo and Sue Lee, Applicants, filed July 5, 2018. Pursuant to City Code Subsection 2-8-8(G), "Appeals," the City Council may make a motion to accept the application for appeal and subsequently affirm, modify or reverse the decision of the Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. Memorandum 39 of 426 2 Attachments Appeal package, submitted by Adam Sabow and Sue Lee on July 5, 2018 Link to June 12, 2018 Preservation Commission Meeting Packet Notification of Denial Letter with attachments, sent to applicant June 19, 2018 Staff Prepared Timeline of Preservation Commission Review with Approved Minutes Excerpts of the May 17, 2016, June 21, 2016, and June 12, 2018 meetings of the Preservation Commission 40 of 426 Adam and Sue Sabow 1831 Lincoln Street Evanston, Il. 60201 July 3, 2018 Mr. Carlos Ruiz Community and Economic Development Department Planning and Zoning Division 2100 Ridge Ave. Evanston Il. 60201 Re: 917 Edgemere Ct. Preservation Commission Disapproval Appeal Dear Mr. Ruiz: Please find enclosed our appeal related to the preservation decision to deny our certificate of appropriateness for 917 Edgemere Court. We are long-term residents of Evanston and have dreamed of raising our family here – we are both Northwestern graduates, have been living in Evanston for 20+ years, own 3 properties, and are committed to the success of the community. When we bought the land at 917 Edgemere Court 2.5 years ago, we planned to build a home for a family in the town we love and to improve the community by building a nice home on a prominent lot that remains a vacant site for now more than 10 years. The experience for the last 2.5 years has been the opposite of how we expect Evanston to treat its citizens and landowners – we have navigated an unclear preservation process whose commissioners have not followed their own standards, ordinance and procedures and that has caused significant delay as well as caused personal and financial harm to our family. From our perspective, this should have been an easy process for the commission. It is new construction on a vacant, non-contributing site located in the Lakeshore Historic District which is arguably the most historically rich and stylistically diverse local historic district in our community. Each design of this home has been fully “as of right” and deemed “compliant” by zoning staff from the beginning of the process – we have not asked for any zoning variances or special considerations from any department including preservation and have over several meetings and presentations modified, redesigned and even agreed to a subdivision of property in order to satisfy this commission. In addition, we brought on the best team of experts available in Evanston to advise us: award winning architects Morgante Wilson, and former Chair of the preservation commission Garry Shumaker as a consultant. What is so perplexing is that if these top experts cannot properly interpret the standards of the commission, then who can? The reality is that the process followed by the commission over the last few years can best be characterized as disorganized and unclear. We have been in front of the commission 4 times and each time they interpret their standards in different ways, have different requests for follow-up material, have different commissioners in attendance at meetings, and have appeared more concerned with catering to comments from neighbors than upholding their ordinance standards. Our recent denial letter characterizes the whole process well – after 2.5 years of reviews and a lengthy discussion at the review 41 of 426 meeting, the commission failed to provide specific guidance on which standards they are denying upon, leaving us to guess what we would do next. The narrow interpretation of the standards and subsequent denial from the preservation commission regarding the application for a Certificate of Appropriateness at this property has caused undo stress both emotional and financial to the homeowner. The resulting harm to the applicant has at worst prevented and at best severely restricted our property owners’ rights and our ability to construct our home compliant with zoning and preservation ordinances. We will argue in this appeal that the commission has not shown consistency in the application of the ordinance standards nor have they provided clear or consistent direction to the design team which would allow this project to move forward. Finally, as citizens of Evanston we would like our city to be financially successful, we hope the City Council reflects that this extended process has been a waste of taxpayer money at a time when the city needs money most. We recognize that our property is an expensive property and has been sitting empty with reduced property taxes for 10+ years and it is time for the city to move on and ensure a beautiful home is built on the site that will improve our city. Sincerely, Sue and Adam Sabow 42 of 426 1 EVANSTON PRESERVATION COMMISSION APPEAL TO CITY COUNCIL Notice of Appeal from Evanston Preservation Commission's Decision 1.Street address of subject property:____________________________________________________ 2.Parcel's Identification Number (lot of record)____________________________________________ 3.Appellant/Property Owner's name(s)___________________________________________________ Mailing Address: Number___________ Street Name______________________________________ City:___________________ Zip Code:_________________________________________________ Phone Number: ______________________ Email: ______________________________________ 4.Appellants interest in subject property (owner, contract purchaser, etc.) if any: ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 5.If you are other than Owner of Record, you must also submit an affidavit setting forth the name(s) and address of the owner(s) of record, based either on your personal knowledge or based on records specified in the affidavit. 6.Is the subject property an Evanston Landmark? Yes , No  7.Is the property in a Historic District?Yes , No  8.If Yes: Lakeshore Ridge  Suburban Apartment Building  Northeast Evanston  Local District National Register  9. Legal description of the subject property: 10.A copy of any letters denying the request or proposal from which you wish to appeal should be attached. 917 Edgemere Court Adam Sabow and Sue Lee Owner 11-20-100-009-0000 1831 Lincoln Street Evanston 60201 A TRACT Of LAND LYING IN THE NORTHEAST 1/4 Of SECTION 19 AND IN THE SOUTH 1/2 Of THE SOUTH 1/2 Of THE NORTHWEST FRACTIONAL 1/4 Of SECTION 20, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT A STONE ON THE EAST LINE OF EDGEMERE COURT 193.70 FEET (MEASURED ON SAID EAST LINE) NORTHERLY FROM THE SOUTH LINE OF SAID 1/4 SECTION; THENCE WEST TO THE CENTER OF EDGEMERE COURT; THENCE NORTHERLY PARALLEL WITH SAID EAST LINE 50.00 FEET; THENCE EAST PARALLEL WITH THE SOUTH LINE OF SAID 1/4 SECTION TO THE WATERS OF LAJ<E MICHIGAN; THENCE SOUTHERLY ALONG THE WATERS OF LAKE MICHIGAN TO A POINT 193.00 FEET DUE NORTH OF THE SOUTH LINE OF SAID 1/4 SECTION; THENCE WEST TO A POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. KNOWN AS: 917 EDGEMERE COURT, EVANSTON, ILLINOIS P.I.N. 11-20-100-009 43 of 426 2 11.What aspect(s) of the Preservation Commission's decision are you appealing? Interpretation of the Historic Preservation Ordinance, Standards for Review of Applications for Certificate of Appropriateness.  Determination of the facts.  Other Please explain: (include attachments when necessary _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 12.If you are appealing an interpretation of the Historic Preservation Ordinance, what provision(s) is/are in question? (include attachments when necessary) Section: Paragraph: Number: Subparagraph: Number: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ See attached document "917 Edgemere Ct. Appellant Application" See attached document "917 Edgemere Ct. Appellant Application" 44 of 426 3 13.What do you contend? The proper interpretation of the Historic Preservation Ordinance.  The proper interpretation of the facts.  Other. Please explain: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 14.In what way are you aggrieved (harmed) by the interpretation and/or determination of the Evanston Preservation Commission? _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ I (We) certified that all of the above statements are true to the best of my (our) knowledge and belief. (If there are joint appellants, all must sign) _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date IMPORTANT REMAINDER: This appeal application must be submitted within thirty (30) days of the Commission’s denial. Submit to the Preservation Coordinator, 2100 Ridge Avenue, Evanston, IL 60201, (847) 448-8687; cruiz@cityofevanston.org See attached document "917 Edgemere Ct. Appellant Application" See attached document "917 Edgemere Ct. Appellant Application" Adam Sabow Sue Sabow July 3, 2018 July 3, 2018 45 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 1 of 8 Adam and Sue Sabow 1831 Lincoln Street Evanston, Il. 60201 July 3, 2018 Mr. Carlos Ruiz Community and Economic Development Department Planning and Zoning Division 2100 Ridge Ave. Evanston Il. 60201 Re: 917 Edgemere Ct. Preservation Commission Disapproval Appeal Mr. Ruiz: Following please find the appellant responses and attachments per items #11, 12, 13 and 14 of the Notice of Appeal from Preservation Commission’s Decision document. Please find Attached these supporting documents: • Preservation Commission letter of denial dated 6.19.2018 • Exhibit A (Project CofA timeline) Describes in detail the submission timing, replies and actions to date on this property by this owner. • Exhibit B (East side street elevation) Describes the relative heights and makeup of material for the adjacent properties. • Exhibit C (EPC Lakeshore Historic District Online Survey Database Information Re: properties located at 930, 935, 919, 911 and 900) Prepared under contract by the City and through a preservation consultant under the direction of the commission describes in detail the materials and history of properties in this area which related visually to the subject property) • Exhibit D (West side Street photographic survey) • Exhibit E (section diagram/comparison) • Exhibit F (not used) • Exhibit G (Homes within the Lakeshore District with similar material context and “innovative” design) 46 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 2 of 8 Item #11 (appeal of interpretation) It is the contention of this applicant that the standards of review and the administration of the ordinance have been narrowly and incorrectly interpreted by the commission as they have been applied to this proposed home beginning with the initial submission of the original application in May of 2016. The preservation commission has throughout this ongoing process requested significant stylistic and site planning modifications, suggested the requirement and/or adherence to building types and styles in conflict with ordinance standard 2-8-9 (B) 16, while not recognizing other contextually relevant sites to which this property is visually related as would be required by the language adopted in ordinance standard 2-8-9 (B) 7 and the definition of the “local historic district” found in 2-8-2-definitions. The commission has consistently required additional presentation materials and suggested through discussion and recommendations through staff that approval would be dependent upon zoning related setback or height restriction concessions from the applicant that are beyond the purview of the ordinance and this commission. The aggregate of these requirements is well beyond those asked of similar proposals for construction having been granted by this commission in this Lakeshore Historic District and in other Historic Districts throughout Evanston. The applicant has to date submitted several zoning compliant proposals as recognized by the city zoning staff through the required zoning analysis process, neither the design team nor has the applicant asked for special consideration, or zoning variations for this property; furthermore the applicant has made significant efforts and has addressed at each presentation to this commission several requests for design alterations and redevelopment of the project with input from both the preservation commission members, city staff as well as those suggested by the neighbors both formally submitted and informally provided to the design team. #12 (which provisions is the applicant questioning) This appeal questions the interpretation and application of the standards as it relates to this project and the Lakeshore Historic District, however we contend that throughout the discussion and review process and ultimately in the denial this commission has not provided clear direction related the interpretation of the standards for review of construction described 2-8-9-(B) to which the commission was to have objected in its letter of denial. To be clear, the commission has not provided reference to specific standards under which this proposal has been denied. At the time of Denial, the applicant requested action be taken by the commission which was clearly not prepared, nor did it seem to understand the ordinance regarding this process. As applicant we recommended during that discussion that such action be in the form of a motion either “for” or “against” this application. After some discussion among commissioners regarding its ability to “require” additional meetings and materials the motion was made (for) “to issue a certificate of appropriateness” based on the standards 1-11, 13 and 16 having been met. That motion was seconded and failed 0-7. The applicant requested of the chair a listing of the standards not met and leading to this result. The subsequent letter from the commission does not clearly identify those standards which lead to this result, but rather provides an edited transcript of discussion by the commissioners. To respond to that letter, we have made assumptions as to which standards would have been referred to through the recommendations and have provided responses to those recommendations on the attached pages. 47 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 3 of 8 Recommendation 1. The recommendation is to “look at materiality in context with the adjacent homes” this is a very narrow and, in our opinion, incorrect interpretation of the ordinance which directs the applicant toward “compatibility with structures, sites etc. to which is it visually related”, furthermore, when a site is located within a district the ordinance states that the local district “presumptively include all of the lot(s) of record associated with sites, buildings, structures and objects located in the district” therefore, the limitation of contextual reference to the adjacent properties is severely limiting and restrictive. The recommendation to “Add color to the renderings to show how the proposed materials relate to the adjacent buildings” is again a request for additional materials, renderings and work which is not required of similar projects nor is the evaluation of “color” within the purview of this commission and continues to limit the context within which this commission has allowed evaluation of this proposal. Recommendation 2. The recommendation to make adjustments or modifications to the scale of the structure to reflect more the character of the neighborhood” is unclear based on the information, revisions and surveys required by this commission previously which prove that this proposal is among the lowest structures to which it is visually related. Again, find the reference to “character of the neighborhood” misleading when referencing the ordinance which clearly favors the overall district and structures to which this site is visually related. Reference to Exhibits C and F provide examples of both visually related properties as well as examples of sites and structures which share the “modern” or innovative characteristics proposed for this project. Recommendation 3. The recommendation to “tone down the size of the windows” is also unclear to us and not referenced by the commissions letter to a standard in which we can clearly address this concern. Exhibit B describes the composition of each structure located on the east side of Edgemere court and was required by the commission in previous presentations. Reference to Exhibit F however provides contextual examples of similar projects within the district, some of which are visually related to this site. Recommendation 4. Suggests that additional presentation materials including a costly and time consuming 3-dimensional scale model of the proposed project including the adjacent homes be prepared to assist the commission in understanding the “relationship to the context of the adjacent homes”. We would like to remind the council and commission that while the adjacent homes are certainly visually related, and this design team has thoughtfully considered those they are not the entirety of the context upon which this ordinance and these standards are written or intended to consider. The focus on these properties is severely limiting the owners right and ability to construct a home in compliance with the ordinance. 2-8-9-(B) 1: Height: Height Shall be visually compatible with properties, structures, sites, public ways, objects and places to which it is visually related. The commission has contended that the “issue was not innovative design, but rather the materiality and the height of the front elevation”. 48 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 4 of 8 • As presented the maximum height of the house is 33’-6” and the masonry chimney mass reaches a maximum height of 35’-0” which is the maximum allowable under current code and ordinance. In the aggregate the proposed structure does not exceed the allowable 35' maximum height and at only 2 stories is in fact is among the lower homes on the east side of the street. There are (3) 1 ½ story homes to the south which are slightly lower at 27’-5” and 32’-7” respectively however many of the adjacent and visually related properties to the north and west predate both zoning and preservation ordinances and reach heights of 38’ some as tall as 42’. (see attached exhibits B and E) • Due to the history and ages of the properties within the Lakeshore Historic district many of the existing homes pre-dated both this ordinance and the zoning code and thus exceed what would be permitted today. This project while slightly taller than the adjacent home to the south it is also lower than the common ridge of the property the North at 34’-4” and is reasonably within the median height of those sites to which it is visually related and therefore continues the visual rhythm of the adjacent and visually related projects on both the East and West side of Edgemere Court. 2-8-9-(B) 4: Rhythm of solids and voids in façades. The relationship of solids to voids in the facades of a structure shall be visually compatible with properties, structures, sites, public ways, objects and places to which it is visually related The commission has asked to better understand the “relationship to the context of the adjacent homes”. • While the adjacent homes are certainly influential and have influenced the design materially and proportionally, the standard of the ordinance is “visual compatibility” with those sites etc. to which is it visually related, this would logically extend beyond the adjacent properties, both of which are currently “existing non-conforming” conditions. This appears to be an unfair request of a project submitted without seeking variations or special consideration. • Each facade of this project has been considered carefully to break-down its vertical scale and visual weight as it approaches property lines and adjacent structures, many of these decisions are a result of input from neighboring property owners and this commission over the past 2 years. Like many of the visually related sites along Edgemere Court this project is composed of primary and secondary masses which establish the main entrance and seek to provide visual stability and scale for the house. Like many of the houses and sites in the Lakeshore Historic District where 1 and 2 story flat roofed additions have been used to differentiate old from new and primary from secondary spaces the use of the modulating volumes in this proposal seeks to establish a hierarchy and clear identifiable stylistic language for the house. • The rhythm of solids and voids are used to reduce the overall mass of the house and to present a "lighter" and modern structure without creating an imposing vertical 2 story street elevation. The use of vertical stone spine, interior courtyard and set-back balconies are intentional and serve to break-down the vertical scale of the house which does not have a sloped or gabled roof-line as do some of the related sites. 49 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 5 of 8 2-8-9-(B) 7: Relationship of materials and texture. The relationship of the materials and texture of the facades shall be visually compatible with the predominant materials used in the existing structures to which it is visually related. The commission has asked the applicant to “Look at the materiality in context with the adjacent homes” • We would remind the commission that the “adjacent homes” while visually related are not the entire context in which this standard is to be considered and while standard #7 requires compatibility of materials and texture is does not grant purview over color. The Lakeshore Historic district is the largest and most diverse district featuring some of the oldest and best- preserved examples of residential architecture in our community while also coexisting with award winning contemporary examples of new construction and alterations of these historic structures completed with certificates of appropriateness granted under this ordinance. Edgemere court features the predominate use of the following common materials as primary and secondary materials. These are also incorporated into our proposal both in traditional applications as well as contemporary uses. (see Exhibit C: Lakeshore HD data sheets) o Smooth Stucco (932, 935, 925, 930, 911, 901) o Coursed Limestone (900, 907, 925, 929) o Weathered and/or painted Cedar (wood) siding (930, 901, 907) Many of the existing homes here are primarily composed of traditional coursed stone, modular masonry and stucco. These common materials also incorporated into the proposal here (coursed limestone, smooth stucco, glass and weathered siding) have been intentionally incorporated into the design of the subject property and the with applicant’s desire to build a home that is clearly of its own time and expressive of their desire to build a home on this site and continue to be an active part of this community. The design team has used these traditional materials truthfully and elegantly to create a light and contemporary structure in keeping with the integrity and consistency of the design as a modern stucco and glass home. The use of light colored (white) stucco, coursed dolomitic limestone (white/buff in color) with weathered cedar siding and site elements are all common materials both for the region and for the historic district. o The use of lap/board siding and smooth stucco with the seam-faced limestone intentionally provide a modular pedestrian material scale and accentuate the horizontal lines of the home. The use of modular brick and/or stacked limestone can be found on almost all of the homes to which this site is visually related. o While the adjacent structures vary greatly in style and primary direction (some vertical, some horizontal and some neutral) this project seeks to establish a low and transparent presence by using subtle textures (smooth stucco, ship lapped cedar siding and stone cladding) and tones to create a structure that is reflective and modern. 50 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 6 of 8 #13 (what does the applicant contend) The comments from the commissions finding and leading to this denial focused on the immediately adjacent properties to the North and South and omitted consideration of the larger visually related context to the North, South and directly across the private drive to the West of this property. The preservation ordinance which applies to this project identifies the site as a “noncontributing” part of the larger and most significantly diverse Lakeshore Historic District which requires the contextual input from not only the immediately adjacent properties, but also from the larger visually related context of block which “may or may not be contiguous” and as noted in the definition section of the ordinance shall “presumptively include all of the lot(s) of record associated with sites, buildings, structures and objects located in the district”. Many applications heard before and determined by this commission over many years allowed for the introduction and consideration of the larger context, integrity of the district and acquired significance of existing and proposed alterations to the overall “local historic district” in this case that being the Lakeshore Historic District as well as the subject properties unique qualities before the commission. We do not feel that this consideration has been afforded or appropriately applied to this application and rather that the commission has taken a narrow view of the context in which this project should be evaluated. In this appeal we contend that the consideration given by this commission as it relates to this site and this applicant over the past 2 years has failed to follow the ordinance directive allowing for the stylistic diversity and the evolution of this historic district. As defined in the ordinance, consideration of project in the Lakeshore Historic District “Local Historic District” would include structures sited both directly adjacent to as well as those visually related to this property. Per the 2-8-2 Definitions “Many of the sites, buildings, structures or objects in the district may qualify as landmarks and may or may not be contiguous. For the purposes of this chapter, and unless otherwise expressly provided by Council in the ordinance for designation, all district designations shall presumptively include all of the lot(s) of record associated with sites, buildings, structures and objects located in the district.” For example; • 930 Edgemere Court (2 addresses north and opposite side of street) is a contemporary structure originally built in 1967 and having modifications in 1975 and again as recently as 5 years ago with a flat roof and a white stucco façade and in a clearly contemporary style. • 935 Edgemere Court (4 addresses north and same side of street) is again a white stucco structure built in 1921 with large, vertical and protruding flat roofed garage mass addition in front of the main house. This structure has a maximum ridge height of nearly 39’-0” which would exceed the allowable height of this proposal for 917 Edgemere by nearly 5’. This property would require zoning variations for height and side yard setback if it were proposed today. • 919 Edgemere (Immediately North on same side of street), Built in 1912, again a nearly flat façade with minimal modulation of white painted masonry mass with dormers on the front façade and large casement windows. By today’s zoning analysis this property would be an “existing non-conforming” structure based on the current front yard setback. The ridge height of this house is approximately 34’-4” however the top of the chimney mass on the south side 51 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 7 of 8 and adjacent to the proposed project site is nearly 3’-0” higher at 37’-0” This property would require a zoning variation for height and setback if it were proposed today. • 911 Edgemere (Immediately South on same side of street) built in 1949 has undergone several approved remodeling and addition projects affecting both the building lot coverage and exterior appearance of this local landmark and contributing property. The most recent approval by this commission for an accessible ramp (within the last year) on the North side of the property occupies much of the width of the side yard setback bringing this project and its footprint closer than the current plat of surveys indicate and thereby reducing the side yard setback between these properties, it is unclear if a variation for this was required. In addition, this particular 1 ½ story structure deemed contributing to the district and listed as a local landmark was granted permission with a 5 to 2 decision by the preservation commission in 2006 including a zoning variation permitting a front yard encroachment in order to expand the garage and parking court into said front-yard. Prior to the 2006 addition the commission granted the (then) owner permission to expand the existing garage and relocate the historic front entrance thereby significantly altering the historic proportions of the home and thereby the rhythm of the street façade. • 900 Edgemere (1 address south and opposite side of street) is a local landmark home built in 1927, this house features a soaring 2 ½ story masonry gable facade with a ridge height more than the 35’ maximum height permitted today. This facade also prominently features a nearly added to the home along with a north end sleeping porch utilizing large jalousie windows. #14 (in what way are you aggrieved) The narrow interpretation of the standards and subsequent denial from the preservation commission regarding the application for a Certificate of Appropriateness at this property has taken more than 2 years and has caused undo stress both emotional and financial to the homeowner. The resulting harm to the applicant has prevented and would severely restricted our property owners right and ability to construct a home compliant with zoning and preservation ordinances on what is currently a vacant lot on the lakefront located in the Lakeshore Historic District. It is the contention of this appeal that the commission has not shown consistency regarding the application of the ordinance standards nor have they provided clear or consistent direction which would allow this project to move forward. On several occasions most notably in the early stages of this process the commissioners have allowed consideration of factors arguably not within the purview of this commission to guide its deliberations thereby resulting in the requirement of additional information, commissioned surveys, studies, redesign and ultimately compromised design resulting from disparate and unclear direction from the commission and city staff as it would relate to the specific standards outlined in the ordinance. The role of the preservation commission is clearly defined in 2-8-1-Statement of Purpose which states that this commissions role is in part “to Preserve, protect, enhance and encourage the continued utilization and rehabilitation of such districts” It is also charged with “fostering and encouraging preservation, restoration and rehabilitation of districts and thereby preventing future urban blight and neighborhood deterioration”. 52 of 426 917 Edgemere Ct. Evanston Preservation Commission Appeal to City Council Page 8 of 8 On the personal note, the land at 917 Edgemere Ct. was purchased 2.5 years ago with the intent to build a home unique to this site and as a contributing asset to the diverse historic and architectural community in which we intend to continue raising our children. Our children were 2 and 4 years old when we purchased the land and our hope remains for them to spend their full childhoods in this home and as part of this community. We will have already missed several years of raising them in the home if approved now, they would be 7 and 9 years old by the time the property is complete. Our family, having outgrown our current home and as a result of this ongoing process have been asked to delay decisions such as alternate housing options and schooling for the children – overall, we have put our lives on hold as we have worked through this process with unclear timelines and interpretations of this ordinance. We have spent many 100s of hours of our time (and that of our architects and consultants) specifically dealing with requests of the commission – we have busy professional lives and have given much of our personal time dealing with this extended process when we could have been enjoying Evanston instead. On the financial front, we have spent over $200K over the course of the last 2 years during the review (including architectural fees, additional requests from the commission, and carrying cost of the land). The commission has repeatedly asked for more information with a lack of clarity on how they are using the new information to make their decisions and without regard for the extra cost or delays incurred. We respectfully ask that the city council grant this appeal and allow this project to move forward. Sincerely yours, Adam and Sue Sabow 53 of 426 Page 1 of 2 June 19, 2018 Adam and Sue Sabow 1831 Lincoln Street Evanston, IL 60201 RE: 917 Edgemere Ct. - Preservation Commission disapproval of a certificate of appropriateness for construction. Dear Mr. and Mrs. Sabow: On June 12, 2018 the Preservation Commission reviewed your application for a certificate of appropriateness for the construction of a 2-story single family home at 917 Edgemere Ct. The property is located within the Lakeshore historic district. Fred Wilson, architect and Garry Shumaker, historic preservation consultant, represented the application. The Commission also received comments about the project from four neighboring property owners on the 900 block of Edgemere Ct. who spoke against the proposed house. During discussion of the project, the Commission expressed concerns about the height of the proposed structure, having a flat roof at 32’ to 35’ in height, compared to the immediate adjacent structures with sloped roofs that step back from their front elevations and with roof ridges at 34’-4” and 27’-5” in height respectively. The Commission expressed that the innovative design of the proposed house was not an issue, rather the materiality and the height of the front elevation. During discussion the Commission made the following recommendations: 1. Add color to the renderings to show how the proposed materials (stucco, stone, cedar siding and glass relate to the adjacent buildings. Look at the materiality in context with the adjacent homes. 2. Make adjustments or modifications to the scale of the structure to reflect more the character of the neighborhood. 3. Tone down the size of windows and amount of glass on the front elevation. Community and Economic Development Department Planning and Zoning Division 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.8687 cruiz@cityofevanston.org 54 of 426 4. A model of the proposed house would be helpful to better understand its scale and volumes that step back from the front façade to show its relationship to the context of the adjacent homes. The Commission discussed to table the item to allow the applicant’s response to the Commissions concerns, and bring the suggested modifications at the next meeting in July 10, 2018. However, Garry Shumaker said that his clients do not want the application to be tabled and asked the Commission to make a motion at the present meeting for the proposed house as submitted. Commissioner Tim Schmitt made a motion to issue a COA for 917 Edgemere Ct. in that the standards for construction 1- 11, 13, 14 and 16 have been met, seconded by Commissioner Robert Bady. The motion failed. Vote: 0 ayes, 7 nays. Per Ordinance 29-O-18 “Historic Preservation” Section 2-8-8 (G) you as the applicant, following the denial of a certificate of appropriateness, may, within thirty (30) days of the denial apply for appeal to the City Council (instead of the Planning and Development Committee because it is not composed of the nine (9) sitting Council members). If you decide to appeal the denial of the certificate of appropriateness you must submit your appeal application by no later than July 12, 2018 (application for appeal is enclosed). The application for appeal shall be submitted to the Commission via this office. If you decide to follow the Commission’s recommendations, you can submit your revised plans by no later than July 3, 2018 to be on the July 10, Commission meeting agenda. Please let us know as soon as possible if you will submit revised colored elevations and if possible a mass model of the proposed house. If necessary, we can made other arrangements for the September 11, 2018 Commission meeting. For your information I have also enclosed Ordinance 29-O-18 “Historic Preservation” Section 2-8-8.- Certificate of Appropriateness, Section 2-8-9 (B) and the June 12, 2018 meeting notes –Commissioner comments. Contact this office if you have any questions. Sincerely, Carlos D. Ruiz Senior Planner/Preservation Coordinator 55 of 426 56 of 426 Exhibit A: Timeline; Page 1 of 4 02/20/16 Contract signed between Morgante-Wilson Architects, and Adam / Sue Sabow to design and build a custom home at 917 Edgemere Court, Evanston, IL. 02/20/16- Design custom home (design #1) per clients program and Historic Preservation standards 05/03/18 04/26/16 Submitted for Zoning review 04/29/16 Zoning approved as compliant with no additional comments from Zoning staff 05/03/16 Submitted application and packet for Certificate of Appropriateness for an ‘As of Right’ building with compliant zoning analysis performed by City staff 05/17/16 Historic Preservation Meeting -Commission requested modifications to the current design -Commission requested a revised plat of survey indicating current high water mark -Commission considered the 2-D block elevation drawing a false representation because “elements / structures located in the distance should be smaller (foreshortened?) than those closer to the street” -Commission requested additional 3-D rendering, including a renderings with its surrounding context -Commission dismissed 925 Edgemere as being part of the neighborhood context -Commission not clear in understanding if the Lake is considered a public way -Commission struggled with the style of building and suggested multiple traditional modifications to be more contextual -Deadline to submit for next meeting is June 10 (24 days) -Public comments: -Suggested altering rear yard setback to align with the rear of 911 -Building is too tall -House is too big for the lot -Obstructing views -Concern this project will set precedent for the block -Homes referenced outside of Edgemere Court is not contextual -Suggested limiting height of 917 construction to average between 919 and 911(30’-10”) -Commission tabled decision until next month 05/17/16- -Re-design entire house (design #2) based on comments from Commission and the public 06/10/16 -New plat of survey provided, including surveyed building heights and front yard setback for all home on Edgemere Court -Building was pulled west -Major adjustments to front façade -Detailed renderings provided 06/09/16 Submitted for Zoning review 06/10/16 Submitted revised application and packet for Certificate of Appropriateness for an ‘As of Right’ building with compliant zoning analysis performed by City staff 06/14/16 Zoning approved as compliant with no additional comments from Zoning staff 57 of 426 Exhibit A: Timeline; Page 2 of 4 06/21/16 Historic Preservation Meeting -Memorandum issued from the City Attorney regarding the City’s position that the Lake is not considered a public way and therefore, the Commission does not have purview over the rear façade -Commission is still concerned with the building location at the rear and its proximity to the lake -The interpretation of Standard #9 ‘Wall (Line) of Continuity’ was misinterpreted and multiple lines were drawn with alignment -Commission thought there was an issue with the different language between the front and rear facades (traditional front – contemporary rear). The revised design presented was in response to the Commission’s previous comments and suggestions -Commission thinks it feels “discombobulated” -Commission thought there was an issue with the size of the windows -Commission thought the building height is higher that the context of the block and wants to see the massing brought back down in line with others on the block -One commissioner mentioned that he “was excited for the project until he heard the public’s comments” -Commission continued discussion and debate on the rear yard setback -Preservation staff made a comment that not all standards need to be met to receive approval or denial. It is up to the Commission to determine where the tipping point is and if everything looks fine. -Public comments: -Concern this project will set precedent for the block -Compared this project with two previous designs submitted by developers for this lot as it has been vacant over the years -The building footprint is too big -Requested project get tabled so the public has more time to review the Memorandum provided by the City Attorney and get another opinion on the Public Way -Public consider the Lake a public way -The front and rear setbacks need to be maintained (cannot extend house beyond adjacent neighbors). Align rear of 917 with rear of 911. -Owners decided to table decision until they had a chance to re-design based on comments from Commission and the public 06/21/16 MWA and Owners commenced adjusting the design (design #3) based on comments from Commission and the public 07/19/16 Neighbors submitted a 47-page joint legal document against the previously proposed building design on the 917 property 06/21/16- North neighbor (919) worked directly with the 917 owners to negotiate the sale of 10’-0” of his 12/20/16 property. This would increase the 917 property width from 50’-0” to 60’-0”, making it more consistent with the rest of the block. A new (wider) house was designed (design #4) at this time with the possibility of a wider lot. 12/20/16 Historic Preservation Meeting -Commission unanimously recommended approval proposed re-subdivision of 919/917 58 of 426 Exhibit A: Timeline; Page 3 of 4 2017 919 property owner terminated the sale and subsequent re-subdivision. 917 project now on hold 01/29/18 Project re-started with new fifth design (design #5) for 917 Edgemere 03/27/18 Submitted for Zoning review 04/17/18 Zoning approved as compliant with no additional comments from Zoning staff 05/18/18 Submitted application and packet for Certificate of Appropriateness for an ‘As of Right’ building with compliant zoning analysis performed by City staff 06/12/18 Historic Preservation Meeting -Commission had concerns over the scale and proportion in relation to the site context around it and requested adjustments or modifications to the scale to reflect more of the character of the neighborhood -Commission requested colored renderings -Commission requested a physical 3D model, and to include surrounding context in the physical model -Commissioner thought the east side block elevation is misleading for building heights -Commissioner thought the windows do not match the windows on adjacent properties in terms of scale and proportions -Commission indicated preference for a sloped roof -Commission thinks there are too many materials and is too busy -Commissions discussion included the following, “The houses on this block (and within the entire Lakeshore Historic District) are incredibly different from each other and it would be impossible to build new construction that would be compatible with the majority of the houses. The Commission has approved a much more modern home that this one in the past. New construction inherently looks different than a 100 year old house. These houses are so dramatically different from each other in age, style, and proportion that it would be impossible to apply those standards. So to say it does not look like the half of the historic homes, it has no validity in terms of preservation.” -Commission requested to see the application again, to table the decision until revisions are able to be made 1) add color to the rendering to show proposed materials 2) modify the scale of the structure 3) reduce the size and quantity of glass on the front elevation 4) provide a 3-D model of the proposed house including context of adjacent homes -Public comment requested tabling this project to consult with their own architect and provide additional comments on the design, building height, and location on the site -On behalf of the Owner, the Owner’s Consultant requested the Commission vote to approve or deny this application as the Owner has been back and forth with this Commission on numerous occasions, and has not received a clear direction relative to the standards -Commission and staff were confused on the proper procedures on how to vote. After reviewing the language in the Ordinance, the Commission cannot table the project more than once without consent of the applicant. -A motion was made, and seconded for approval of the project, and was denied with a 0-7 vote -The Owner’s Consultant requested the Commission state in their letter of denial specifically which standards are the reasoning for the denial and for what reasons so these can be addressed by the Owner and Architect. 59 of 426 Exhibit A: Timeline; Page 4 of 4 06/19/18 -Received an email from Preservation staff with a letter of denial, including selected comments from commissioners, however, the document did not include or reference the standards to which the project was denied -The letter of denial instead, included recommendations for additional information and revisions to be made if we were to resubmit for another Preservation meeting: 1) add color to the rendering to show proposed materials 2) modify the scale of the structure 3) reduce the size and quantity of glass on the front elevation 4) provide a 3-D model of the proposed house including context of adjacent homes 60 of 426 61 of 426 62 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PIN 11-20-100-009-0000 BEGINNING STREET #917 PHOTO ID \Images\11-20-100-009-0000.jpg CATEGORY Site CONDITION - INTEGRITY - ARCHITECTURAL CLASSIFICATION Vacant Lot DETAILS - CONSTRUCTION YEAR - OTHER YEAR - DATESOURCE - PLAN - NO OF STORIES - WALL MATERIAL (current)- WALL MATERIAL 2 (current)- FOUNDATION - ROOF TYPE - ROOF MATERIAL - WINDOW MATERIAL - WINDOW MATERIAL 2 - WINDOW TYPE - WINDOW CONFIGURATION - PORCH - HISTORIC FEATURES - PREVIOUSLY SURVEYED? IHSS (O) GENERAL INFORMATION ARCHITECTURAL DESCRIPTION SECONDARY STRUCTURE - SUFFIX COURT LOCAL WITHIN LOCAL DISTRICT?LAKESHORE LOCAL DISTRICT CONTRIB/NON-CONTRIB?NC LOCAL LANDMARK?NO YEAR - LOCAL LANDMARK ELIGIBLE?NO CRITERIA:- NATIONAL REGISTER WITHIN NR DISTRICT?LAKESHORE NR DISTRICT CONTRIB/NON-CONTRIB?- NR LANDMARK?NO YEAR - NR ELIGIBLE?NO CRITERIA - CURRENT USE Landscape - unoccupied land HISTORIC USE Domestic - single dwelling SIGNIFICANCE - STREET # SUFFIX - STREET NAME EDGEMERE END STREET # NRSECOND - 63 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I BUILDER - ALTERATIONS House demolished in 2005. Two permits for new construction date from 2007 and 2009. See Continuation Sheet for detailed COA Information. HISTORIC INFORMATION PHOTO ID2 - PHOTO ID3 - OLD ADDRESS (city dir.year) 919 Edgemere Court (on 1922 building permit for house that was DEMOLISHED 2005). Lot vacant in 2011. BUILDING MOVED? MOVED FROM ORIGINAL OWNER - ORIGINAL ARCHITECT - ARCHITECT SOURCE - ADDITIONAL PHOTOGRAPHS SURVEYOR Lara Ramsey SURVEYOR ORGANIZATION GRANACKI HISTORIC CONSULTANTS SURVEY DATE 4/4/2011 COURT ADDRESS 917 -EDGEMERE Historic Info Compiler MBM & aoe 64 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PERMIT/HISTORIC INFORMATION OLD ADDRESS (city dir.year) 919 Edgemere Court (on 1922 building permit for house that was DEMOLISHED 2005). Lot vacant in 2011. MOVING INFORMATION BUILDING MOVED? MOVING PERMIT # DATE -EDGEMERE COURT917 CURRENT ADDRES BUILDER - COST - MOVED FROM ORIGINAL PERMIT INFORMATION BLDG PERMIT #- DATE - BUILDING PERMIT DESCRIPTION - ORIGINAL OWNER - ORIGINAL OWNER OCCUPIED? - ORIGINAL ARCHITECT - ARCHITECT SOURC - HISTORIC INFO COMPILER MBM & aoe HISTORIC INFO BP10560 917 (as 919) Edgemere 1922.12.05 2-story tile & stucco dwelling 35x40x24 $12,500 ownr Antonin Sterba, archt Arthur Howell Knox, mason Olson & Johnson. BP22402 1938.02.14 impr & add $8000--SEE CONTINUATION SHEET OTHER SOURCES ELHD # n/a. COA INFO Preservation Commission approved certificate of appropriateness for demolition on 4/19/05. Two subsequent permits for single family residences approved (2007 and 2009),. SEE CONTINUATION SHEET EXTERIOR ALTERATION PERMITS - OTHER PERMIT INFO - DATE OF CONSTRUCTION - PRIMARY KEY 11-20-100-009-0000 65 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY CONTINUATION SHEET STREET # 917 STREET EDGEMERE COURT ADDITIONAL PHOTOS OR INFORMATION Historic Info BP10560 917 (as 919) Edgemere 1922.12.05 2-story tile & stucco dwelling 35x40x24 $12,500 ownr Antonin Sterba, archt Arthur Howell Knox, mason Olson & Johnson. BP22402 1938.02.14 impr & add $8000 ownr Douglas F Smith, archt Allen & Webster. 1966 rear porch addn $8500, ownr & contr Andrew Hamilton, archt Louis F Fiedler jr. 1969 remodel porch ownr A Hamilton. DEMOLISHED 2005. Antonin Sterba, artist; Mabel Messenger Sterba, harpist. House designed to include studio and recital space. COA Information • Demolish existing house at 917 Edgemere Court. Preservation Commission approved certificate of appropriateness for demolition on 4/19/05. • Construction of a 2-1/2 story house (07) • Construction of a single family home with attached 3-car garage (maximum height of house from the grade 26'-0") The COA is valid 180 days from the date of issuance (1/16/09) 66 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PIN 11-19-225-019-0000 BEGINNING STREET #900 PHOTO ID \Images\11-19-225-019-0000.jpg CATEGORY Building CONDITION Good INTEGRITY Minor alterations ARCHITECTURAL CLASSIFICATION Tudor Revival DETAILS - CONSTRUCTION YEAR 1927 OTHER YEAR - DATESOURCE Building permit PLAN Irregular NO OF STORIES 2.5 WALL MATERIAL (current)Brick WALL MATERIAL 2 (current)Stone FOUNDATION Not visible ROOF TYPE Multi-gable ROOF MATERIAL Slate WINDOW MATERIAL Wood/leaded glass WINDOW MATERIAL 2 Aluminum WINDOW TYPE Double hung/casement/awning WINDOW CONFIGURATION 1/1; multi-light; 1-light PORCH - HISTORIC FEATURES Multi-gable roof covered with slate shingles; brick chimneys; brick exterior with stone detailing (corner quoins, window and door surrounds, etc); 2.5-story front gable projecting front bay with 12-part window on front elevation--SEE CONTINUATION SHEET PREVIOUSLY SURVEYED? IHSS (P) GENERAL INFORMATION ARCHITECTURAL DESCRIPTION SECONDARY STRUCTURE Detached garage SUFFIX COURT LOCAL WITHIN LOCAL DISTRICT?LAKESHORE LOCAL DISTRICT CONTRIB/NON-CONTRIB?C LOCAL LANDMARK?YES YEAR 1978 LOCAL LANDMARK ELIGIBLE?- CRITERIA:- NATIONAL REGISTER WITHIN NR DISTRICT?LAKESHORE NR DISTRICT CONTRIB/NON-CONTRIB?C NR LANDMARK?NO YEAR - NR ELIGIBLE?YES CRITERIA C CURRENT USE Domestic - single dwelling HISTORIC USE Domestic - single dwelling SIGNIFICANCE This impressive Mayo & Mayo-designed residence has been designated a local landmark. The stately Tudor Revival design features stone corner detailing, a corner entry bay with paneled door and stone surround, and 12-part leaded glass window on façade. STREET # SUFFIX - STREET NAME EDGEMERE END STREET # NRSECOND C 67 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I BUILDER - ALTERATIONS Solarium addition to north end of façade; south side sun porch windows (oversized jalousie windows); 2nd story addition to north side sun porch (concrete placed behind balustrade on roof) HISTORIC INFORMATION PHOTO ID2 \Images\11-19-225-019-0000-2.jpg PHOTO ID3 \Images\11-19-225-019-0000-3.jpg OLD ADDRESS (city dir.year) 904 Edgemere Court (original building permit) BUILDING MOVED?No MOVED FROM - ORIGINAL OWNER Selling, Harold N. ORIGINAL ARCHITECT Mayo & Mayo ARCHITECT SOURCE BP17460 ADDITIONAL PHOTOGRAPHS SURVEYOR Lara Ramsey SURVEYOR ORGANIZATION GRANACKI HISTORIC CONSULTANTS SURVEY DATE 4/4/2011 COURT ADDRESS 900 -EDGEMERE Historic Info Compiler MBM & aoe 68 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PERMIT/HISTORIC INFORMATION OLD ADDRESS (city dir.year) 904 Edgemere Court (original building permit) MOVING INFORMATION BUILDING MOVED?No MOVING PERMIT #- DATE - -EDGEMERE COURT900 CURRENT ADDRES BUILDER - COST $120,000 MOVED FROM - ORIGINAL PERMIT INFORMATION BLDG PERMIT #17460 DATE 1927.10.27 BUILDING PERMIT DESCRIPTION (As 904 Edgemere Ct) Brick & Stone & Frame family dwelling, ORIGINAL OWNER Selling, Harold N. ORIGINAL OWNER OCCUPIED? Yes ORIGINAL ARCHITECT Mayo & Mayo ARCHITECT SOURC BP17460 HISTORIC INFO COMPILER MBM & aoe HISTORIC INFO OTHER SOURCES IHSS #76. Evanston Landmark (1978). ELHD #23. Bully & Andrews' The Bottom Line, Summer 1986 (EHC). COA INFO EXTERIOR ALTERATION PERMITS BP #24639. 1945.11.05 Brick house impr. & addn. new sleeping porch. Remodel bathroom. New fireplace.Owner: Henry Crown. Archt: A. Bodholdt. Bldr: James Burton Co. OTHER PERMIT INFO BP #17461. 1927.20.27. Brick 2-story 4-car garage on 1st fl., servants' qtrs. on 2nd. Owner: Harold N. Selling. Archt: Mayo & Mayo. DATE OF CONSTRUCTION 1927 PRIMARY KEY 11-19-225-019-0000 69 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY CONTINUATION SHEET STREET # 900 STREET EDGEMERE COURT ADDITIONAL PHOTOS OR INFORMATION Historic Features Multi-gable roof covered with slate shingles; brick chimneys; brick exterior with stone detailing (corner quoins, window and door surrounds, etc); 2.5-sotry front gable projecting front bay with 12- part window on front elevation, with stone surround and leaded glass casement windows; main entry just south of this bay against wall of main house; round arch, paneled wood door with leaded glass upper openings; prow-shaped oriel bay with copper trim and leaded glass casement windows above entry; ashlar stone work around entry and oriel window; 1-story south side sun porch with segmental arch openings ornamented by three-part row-lock lintels and stone corner quoins; brick corner piers and diamond-pattern stone balustrade along roof of sun porch; identical sun porch on north elevation with historic French door and transoms; historic wood casement windows on front and side elevations, with solider course lintels and curving stone sills 70 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PIN 11-20-100-012-0000 BEGINNING STREET #911 PHOTO ID \Images\11-20-100-012-0000.jpg CATEGORY Building CONDITION Good INTEGRITY Minor alterations ARCHITECTURAL CLASSIFICATION Minimal Traditional DETAILS French Eclectic CONSTRUCTION YEAR 1949 OTHER YEAR - DATESOURCE Building permit PLAN Irregular NO OF STORIES 1.5 WALL MATERIAL (current)Brick WALL MATERIAL 2 (current)Stucco FOUNDATION Concrete ROOF TYPE Multi-hipped ROOF MATERIAL Ceramic Tile WINDOW MATERIAL Aluminum/vinyl WINDOW MATERIAL 2 - WINDOW TYPE Double hung/casement WINDOW CONFIGURATION 6/6; 8-light PORCH Front entry HISTORIC FEATURES Multi-gable roofline; entry porch along south elevation, with square brick column; heavy stone sills on 1st story window openings; north side hipped dormer window PREVIOUSLY SURVEYED? IHSS (O) GENERAL INFORMATION ARCHITECTURAL DESCRIPTION SECONDARY STRUCTURE - SUFFIX COURT LOCAL WITHIN LOCAL DISTRICT?LAKESHORE LOCAL DISTRICT CONTRIB/NON-CONTRIB?C LOCAL LANDMARK?YES YEAR 1982 LOCAL LANDMARK ELIGIBLE?- CRITERIA:- NATIONAL REGISTER WITHIN NR DISTRICT?LAKESHORE NR DISTRICT CONTRIB/NON-CONTRIB?C NR LANDMARK?NO YEAR - NR ELIGIBLE?NO CRITERIA - CURRENT USE Domestic - single dwelling HISTORIC USE Domestic - single dwelling SIGNIFICANCE This 1940s residence was designated a local landmark in 1978. STREET # SUFFIX - STREET NAME EDGEMERE END STREET # NRSECOND - 71 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I BUILDER - ALTERATIONS Replacement windows in original openings; sky lights; west side 1-story addition to original garage bay--garage opening moved from west elevation (which was covered by addition) to south elevation (post-1982) HISTORIC INFORMATION PHOTO ID2 - PHOTO ID3 - OLD ADDRESS (city dir.year) - BUILDING MOVED?No MOVED FROM - ORIGINAL OWNER Watson, Dorothy S. ORIGINAL ARCHITECT Walton & Kegley ARCHITECT SOURCE BP26621 ADDITIONAL PHOTOGRAPHS SURVEYOR Lara Ramsey SURVEYOR ORGANIZATION GRANACKI HISTORIC CONSULTANTS SURVEY DATE 4/4/2011 COURT ADDRESS 911 -EDGEMERE Historic Info Compiler MBM 72 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PERMIT/HISTORIC INFORMATION OLD ADDRESS (city dir.year) - MOVING INFORMATION BUILDING MOVED?No MOVING PERMIT #- DATE - -EDGEMERE COURT911 CURRENT ADDRES BUILDER - COST $22,500 MOVED FROM - ORIGINAL PERMIT INFORMATION BLDG PERMIT #26621 DATE 1949.08.17 BUILDING PERMIT DESCRIPTION 2-story brick & frame single family residence, garage attached. ORIGINAL OWNER Watson, Dorothy S. ORIGINAL OWNER OCCUPIED? Yes ORIGINAL ARCHITECT Walton & Kegley ARCHITECT SOURC BP26621 HISTORIC INFO COMPILER MBM HISTORIC INFO - OTHER SOURCES ELHD #24. Evanston Landmark (1982). COA INFO Enlarge existing 2-car garage to 3-car garage. Requires zoning variance for proposed 32.5'' front yard setback - existing is 42.9'' non-conforming (required is 50''). SEE CONTINUATION SHEET EXTERIOR ALTERATION PERMITS - OTHER PERMIT INFO - DATE OF CONSTRUCTION 1949 PRIMARY KEY 11-20-100-012-0000 73 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY CONTINUATION SHEET STREET # 911 STREET EDGEMERE COURT ADDITIONAL PHOTOS OR INFORMATION COA Information Enlarge existing 2-car garage to 3-car garage. Requires zoning variance for proposed 32.5'' front yard setback - existing is 42.9'' non-conforming (required is 50''). Zoning Variance recommended. Vote: 5 ayes, 2 nays. Construction approved. Vote: 5 ayes, 2 nays. (February 7, 2006). 74 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PIN 11-20-100-008-0000 BEGINNING STREET #919 PHOTO ID \Images\11-20-100-008-0000.jpg CATEGORY Building CONDITION Good INTEGRITY Minor alterations ARCHITECTURAL CLASSIFICATION Craftsman DETAILS Prairie CONSTRUCTION YEAR 1912 OTHER YEAR - DATESOURCE Building permit PLAN Rectangular NO OF STORIES 2.5 WALL MATERIAL (current)Brick WALL MATERIAL 2 (current)- FOUNDATION Not visible ROOF TYPE Side gable ROOF MATERIAL Ceramic Tile WINDOW MATERIAL Aluminum/vinyl WINDOW MATERIAL 2 - WINDOW TYPE Casement WINDOW CONFIGURATION 1-light PORCH - HISTORIC FEATURES Ceramic tile side-gable roof with overhanging eaves; paired front gable dormers with wood brackets and decorative half timbering (painted); symmetrical façade; center entry bay with telescoping brickwork around front door--SEE CONTINUATION SHEET PREVIOUSLY SURVEYED? IHSS (O) GENERAL INFORMATION ARCHITECTURAL DESCRIPTION SECONDARY STRUCTURE Detached garage SUFFIX COURT LOCAL WITHIN LOCAL DISTRICT?LAKESHORE LOCAL DISTRICT CONTRIB/NON-CONTRIB?C LOCAL LANDMARK?YES YEAR 1982 LOCAL LANDMARK ELIGIBLE?- CRITERIA:- NATIONAL REGISTER WITHIN NR DISTRICT?LAKESHORE NR DISTRICT CONTRIB/NON-CONTRIB?C NR LANDMARK?NO YEAR - NR ELIGIBLE?NO CRITERIA - CURRENT USE Domestic - single dwelling HISTORIC USE Domestic - single dwelling SIGNIFICANCE This Craftsman residence was one of many houses in the district built for developer Charles H. Thompson. Notable features include the ceramic tile roof, imposing rectangular entry bay, gable roof dormers with brackets. STREET # SUFFIX - STREET NAME EDGEMERE END STREET # NRSECOND NC 75 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I BUILDER Thompson, Charles H. ALTERATIONS Replacement windows in original openings (post-1964--see photo from real estate tear sheet); brick on exterior walls and half timbering on dormer walls painted; replacement front double doors; replacement door in north side entry bay HISTORIC INFORMATION PHOTO ID2 \Images\11-20-100-008-0000-2.jpg PHOTO ID3 - OLD ADDRESS (city dir.year) 921 Edgemere Ct (on 1912 building permit for this house) BUILDING MOVED?No MOVED FROM - ORIGINAL OWNER Thompson, Charles H. ORIGINAL ARCHITECT Thompson, Charles H. ARCHITECT SOURCE BP4837 ADDITIONAL PHOTOGRAPHS SURVEYOR Lara Ramsey SURVEYOR ORGANIZATION GRANACKI HISTORIC CONSULTANTS SURVEY DATE 4/4/2011 COURT ADDRESS 919 -EDGEMERE Historic Info Compiler MBM & aoe 76 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PERMIT/HISTORIC INFORMATION OLD ADDRESS (city dir.year) 921 Edgemere Ct (on 1912 building permit for this house) MOVING INFORMATION BUILDING MOVED?No MOVING PERMIT #- DATE - -EDGEMERE COURT919 CURRENT ADDRES BUILDER Thompson, Charles H. COST $8,500 MOVED FROM - ORIGINAL PERMIT INFORMATION BLDG PERMIT #4837 DATE 1912.05.27 BUILDING PERMIT DESCRIPTION (As 921 Edgemere Ct) Erect 2-story residence, 40'8" wide, 32'8" deep, 35' high ORIGINAL OWNER Thompson, Charles H. ORIGINAL OWNER OCCUPIED? No ORIGINAL ARCHITECT Thompson, Charles H. ARCHITECT SOURC BP4837 HISTORIC INFO COMPILER MBM & aoe HISTORIC INFO - OTHER SOURCES ELHD #25. Evanston Landmark (1982). PHOTOS: Real Estate tear sheets: 1964, Sadler & Hultman; 1971 & 1972, Quinlan & Tyson. COA INFO Demolition of garage. Construction of new two-car wood frame garage with exterior brick veneer and stucco. (2007) EXTERIOR ALTERATION PERMITS BP33655 1958.08.14 enclose side porch for bathrm $2500 ownr Andrew Hamilton archt E E Raymond. BP34788 1960.06.07 open rear porch 18x14 $2000 ownr Hamilton. BP42335 1976 rm addn $9200 ownr H Lowrence--SEE CONTINUATION SHEET OTHER PERMIT INFO BP #5076. 1912.10.08. 1-story stucco garage $500. Owner & Bldr: C.H. Thompson. Permit Application signed by W.H. Rapp, builder. DATE OF CONSTRUCTION 1912 PRIMARY KEY 11-20-100-008-0000 77 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY CONTINUATION SHEET STREET # 919 STREET EDGEMERE COURT ADDITIONAL PHOTOS OR INFORMATION Historic Features Ceramic tile side-gable roof with overhanging eaves; paired front gable dormers with wood brackets and decorative half timbering (painted); symmetrical façade; center entry bay with telescoping brickwork around front door; crosshatch brickwork pattern around window openings; decorative half timbering under side gables; 1-story shed –roof entry bay on north elevation Historic Info BP33655 1958.08.14 enclose side porch for bathrm $2500 ownr Andrew Hamilton archt E E Raymond. BP34788 1960.06.07 open rear porch 18x14 $2000 ownr Hamilton. BP42335 1976 rm addn $9200 ownr H Lowrence. BP77-327 1977.03.23 addn & int remod $9500 Ownr H Lowrance. 78 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PIN 11-19-225-032-0000 BEGINNING STREET #930 PHOTO ID \Images\11-19-225-032-0000.jpg CATEGORY Building CONDITION Good INTEGRITY Major alterations and/or addition(s) ARCHITECTURAL CLASSIFICATION Contemporary (altered) DETAILS - CONSTRUCTION YEAR 1967 OTHER YEAR - DATESOURCE Building permit PLAN Irregular NO OF STORIES 2 WALL MATERIAL (current)Brick WALL MATERIAL 2 (current)Stucco FOUNDATION Concrete ROOF TYPE Combination ROOF MATERIAL Asphalt - shingle WINDOW MATERIAL Wood WINDOW MATERIAL 2 - WINDOW TYPE Double hung/casement/hopper WINDOW CONFIGURATION 1/1; 1-light PORCH - HISTORIC FEATURES - PREVIOUSLY SURVEYED? - GENERAL INFORMATION ARCHITECTURAL DESCRIPTION SECONDARY STRUCTURE - SUFFIX COURT LOCAL WITHIN LOCAL DISTRICT?LAKESHORE LOCAL DISTRICT CONTRIB/NON-CONTRIB?NC LOCAL LANDMARK?NO YEAR - LOCAL LANDMARK ELIGIBLE?NO CRITERIA:- NATIONAL REGISTER WITHIN NR DISTRICT?LAKESHORE NR DISTRICT CONTRIB/NON-CONTRIB?NC NR LANDMARK?NO YEAR - NR ELIGIBLE?NO CRITERIA - CURRENT USE Domestic - single dwelling HISTORIC USE Domestic - single dwelling SIGNIFICANCE - STREET # SUFFIX - STREET NAME EDGEMERE END STREET # NRSECOND - 79 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I BUILDER Green Bay Associates ALTERATIONS Original massing obscured by extensive alterations (see photograph on 1975 real estate tear sheet for house at it was built)--large 2nd story addition with curving front wall; 2nd-story addition above garage bay HISTORIC INFORMATION PHOTO ID2 - PHOTO ID3 - OLD ADDRESS (city dir.year) - BUILDING MOVED?No MOVED FROM - ORIGINAL OWNER Graham, Myron ORIGINAL ARCHITECT Tobolski, Chester J. ARCHITECT SOURCE BP38037 ADDITIONAL PHOTOGRAPHS SURVEYOR Lara Ramsey SURVEYOR ORGANIZATION GRANACKI HISTORIC CONSULTANTS SURVEY DATE 4/4/2011 COURT ADDRESS 930 -EDGEMERE Historic Info Compiler MBM 80 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PERMIT/HISTORIC INFORMATION OLD ADDRESS (city dir.year) - MOVING INFORMATION BUILDING MOVED?No MOVING PERMIT #- DATE - -EDGEMERE COURT930 CURRENT ADDRES BUILDER Green Bay Associates COST $45,000 MOVED FROM - ORIGINAL PERMIT INFORMATION BLDG PERMIT #38037 DATE 1967.01.25 BUILDING PERMIT DESCRIPTION Erect 2-story brick veneer & frame single family dwelling, attached garage. ORIGINAL OWNER Graham, Myron ORIGINAL OWNER OCCUPIED? - ORIGINAL ARCHITECT Tobolski, Chester J. ARCHITECT SOURC BP38037 HISTORIC INFO COMPILER MBM HISTORIC INFO - OTHER SOURCES ELHD # n/a. PHOTO: Real Estate tear sheet, 1975, Quinlan & Tyson. COA INFO Replace rear yard wood fence (6' H x 50' L) in kind. Tear off existing roof shingles and install new 30-year architectural shingles and replace roofing material on flat roof areas with modified bitumen. SEE CONTINUATION SHEET. EXTERIOR ALTERATION PERMITS - OTHER PERMIT INFO - DATE OF CONSTRUCTION 1967 PRIMARY KEY 11-19-225-032-0000 81 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY CONTINUATION SHEET STREET # 930 STREET EDGEMERE COURT ADDITIONAL PHOTOS OR INFORMATION COA Information • Replace rear yard wood fence (6' H x 50' L) in kind. • Tear off existing roof shingles and install new 30-year architectural shingles and replace roofing material on flat roof areas with modified bitumen. • Replace existing vertical wood siding on on front and rear additions with stucco for exterior finish (09) 82 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PIN 11-20-100-005-0000 BEGINNING STREET #935 PHOTO ID \Images\11-20-100-005-0000.jpg CATEGORY Building CONDITION Good INTEGRITY Addition(s) ARCHITECTURAL CLASSIFICATION French Eclectic DETAILS - CONSTRUCTION YEAR 1921 OTHER YEAR - DATESOURCE Building permit PLAN Rectangular NO OF STORIES 2.5 WALL MATERIAL (current)Stucco WALL MATERIAL 2 (current)- FOUNDATION Not visible ROOF TYPE Side gable ROOF MATERIAL Ceramic Tile WINDOW MATERIAL Wood WINDOW MATERIAL 2 Leaded glass WINDOW TYPE Double hung WINDOW CONFIGURATION 6/1; multi-light PORCH Front entry HISTORIC FEATURES Side gable roof with stucco parapet walls; front brick end chimney; segmental arch front dormers; ceramic tile roof; stucco exterior; segmental arch porch with round columns; historic 6/1 double hung wood windows--SEE CONTINUATION SHEET PREVIOUSLY SURVEYED? - GENERAL INFORMATION ARCHITECTURAL DESCRIPTION SECONDARY STRUCTURE - SUFFIX COURT LOCAL WITHIN LOCAL DISTRICT?LAKESHORE LOCAL DISTRICT CONTRIB/NON-CONTRIB?C LOCAL LANDMARK?NO YEAR - LOCAL LANDMARK ELIGIBLE?NO CRITERIA:- NATIONAL REGISTER WITHIN NR DISTRICT?LAKESHORE NR DISTRICT CONTRIB/NON-CONTRIB?C NR LANDMARK?NO YEAR - NR ELIGIBLE?NO CRITERIA - CURRENT USE Domestic - single dwelling HISTORIC USE Domestic - single dwelling SIGNIFICANCE - STREET # SUFFIX - STREET NAME EDGEMERE END STREET # NRSECOND - 83 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I BUILDER Jacobson ALTERATIONS 2-story front addition with below-grade attached garage (1938) HISTORIC INFORMATION PHOTO ID2 - PHOTO ID3 - OLD ADDRESS (city dir.year) - BUILDING MOVED?No MOVED FROM - ORIGINAL OWNER Dalmar, Hugo ORIGINAL ARCHITECT Perry, Walter E., Chicago ARCHITECT SOURCE BP9327 ADDITIONAL PHOTOGRAPHS SURVEYOR Lara Ramsey SURVEYOR ORGANIZATION GRANACKI HISTORIC CONSULTANTS SURVEY DATE 4/4/2011 COURT ADDRESS 935 -EDGEMERE Historic Info Compiler MBM & aoe 84 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY PHASE I PERMIT/HISTORIC INFORMATION OLD ADDRESS (city dir.year) - MOVING INFORMATION BUILDING MOVED?No MOVING PERMIT #- DATE - -EDGEMERE COURT935 CURRENT ADDRES BUILDER Jacobson COST $29,000 MOVED FROM - ORIGINAL PERMIT INFORMATION BLDG PERMIT #9327 DATE 1921.11.01 BUILDING PERMIT DESCRIPTION Erect 2-story tile & stucco dwelling, 53' 6" wide, 54' deep, 38' high. ORIGINAL OWNER Dalmar, Hugo ORIGINAL OWNER OCCUPIED? Yes ORIGINAL ARCHITECT Perry, Walter E., Chicago ARCHITECT SOURC BP9327 HISTORIC INFO COMPILER MBM & aoe HISTORIC INFO - OTHER SOURCES ELHD # n/a. COA INFO - EXTERIOR ALTERATION PERMITS BP #22097. 1938.04.25. 2-story tile & stucco SFD imp. Add to front & rear of bldg. $6,000. Owner: H. Dalmar. Archt: William Sevic. OTHER PERMIT INFO BP #21402. 1936.05.20. Erect 1-story log cabin, 15' wide, 11'4" deep, 12' high. $850. Owner & archt: Hugo Dalmar. Bldr: E.A. Lynn. DATE OF CONSTRUCTION 1921 PRIMARY KEY 11-20-100-005-0000 85 of 426 City of EVANSTON LAKESHORE HISTORIC DISTRICT RE-SURVEY CONTINUATION SHEET STREET # 935 STREET EDGEMERE COURT ADDITIONAL PHOTOS OR INFORMATION Historic Features Side gable roof with stucco parapet walls; front brick end chimney; segmental arch front dormers; ceramic tile roof; stucco exterior; segmental arch porch with round columns; historic 6/1 double hung wood windows; multi-part leaded glass window with segmental arch and brick row-lock lintel above entry; round leaded glass windows just north of segmental arch window; historic front door; secondary entry bay along north elevation; wall fountain along north elevation west of entry 86 of 426 87 of 426 88 of 426 89 of 426 FOR REFERENCE ONLY THIS IS A SCALED VERSION OF THE ORIGINAL SURVEY DATED JUNE 4, 2016 - ORDER #86782 DRAWING SCALE: 1” = 30’-0“ (ORIGINAL SCALE: 1” = 20’-0”) 90 of 426 PRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.EXISTING SITE LOOKING EASTEXISTING SITE LOOKING EAST FROMACROSS THE STREETEXISTING SITE LOOKING SOUTHEASTEXISTING SITE LOOKING NORTHEAST91 of 426 92 of 426 PROPOSED SITE PLANPRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.0 5 102515 203093 of 426 SOUTH ELEVATIONPRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.0 1 2 3 4 5 10WEST ELEVATION94 of 426 NORTH ELEVATIONPRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.0 1 2 3 4 5 10EAST ELEVATION95 of 426 MASSING MODELPRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.96 of 426 97 of 426 FIRST FLOOR PLANPRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.0 1 2 3 4 5 1098 of 426 SECOND FLOOR PLANPRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.0 1 2 3 4 5 1099 of 426 ROOF PLANPRIVATE RESIDENCE917 EDGEMERE CT. EVANSTON, IL.MORGANTE WILSON ARCHITECTS, LTD.0 1 2 3 4 5 10100 of 426 101 of 426 102 of 426 103 of 426 104 of 426 105 of 426 City of Evanston, Illinois CERTIFICATE OF ZONING COMPLIANCE APPROVED ZONING CERTIFICATE NUMBER: 18ZONA-0041 DATE ISSUED: In accordance with Section 6-3-2 of the Zoning Ordinance, the building, structure, and/or use described below complies with the provisions of the Zoning Ordinance governing the proposed use. PROPERTY ADDRESS: ZONING DISTRICT: OVERLAY DISTRICT: USE: 917 EDGEMERE CT R1 new single family residence CONDITIONS OR COMMENTS: Miscellaneous: Related Application ID: Plans Originating As: Plat of Survey Dated: Plans Prepared By: Plans Dated: Plans Prepared As:PreliminaryCERTIFICATE BASED ON: THIS ZONING CERTIFICATE IS NOT A BUILDING PERMIT. ISSUED BY: Melissa Klotz Zoning Officer 106 of 426 City of Evanston ZONING ANALYSIS REVIEW SHEET APPLICATION STATUS: March 28, 2018 RESULTS OF ANALYSIS: Compliant Address: Applicant:Elliot Flaws Phone: District:R1 Overlay: Reviewer:Melissa Klotz Purpose:Zoning Analysis without Bld Permit App Preservation District: 18ZONA-0041Z.A. Number: 917 EDGEMERE CT THIS APPLICATION PROPOSES (select all that apply): X New Principal Structure New Accessory Structure Addition to Structure Alteration to Structure Retention of Structure Change of Use Retention of Use Plat of Resubdiv./Consol. Business License Sidewalk Cafe Home Occupation Other Proposal Description: ANALYSIS BASED ON: Plans Dated: Prepared By: Survey Dated: Existing Improvements: vacant lot new single family residence ZONING ANALYSIS The following three sections applly to building lot coverage and impervious surface calculations in Residential Districts. Open Parking Debit (Add 200sqft/open space) Addtn. to Bldg Lot Cov. # Open Required Spaces Paver Regulatory Area Pavers/Pervious Paver Exception (Subtract 20%) Total Paver AreaTotal Elibigle Front Front Porch Exception (Subtract 50%) RESIDENTIAL DISTRICT CALCULATIONS Front Porch Regulatory Area PRINCIPAL USE AND STRUCTURE Standard Existing Proposed Determination USE:None Dwelling - SF Detached Compliant Comments: CompliantMinimum Lot Width (LF) USE: 35 50 50 Single Family Detached Comments: 7,200 sqftMinimum Lot Area (SF) USE:Single Family Detached 16498 16498 Compliant Comments: Dwelling Units:1 1 1 Compliant Comments: Rooming Units: Comments: Building Lot Coverage (SF) (defined, including subtractions& additions): Compliant 23.8% 3924.54949.4 Comments: Page 1 LF: Linear Feet SF: Square Feet FT: Feet107 of 426 Standard Existing Proposed Determination Impervious Surface Coverage (SF, %) Compliant 40.4% 66687424.1 Comments: CompliantAccessory Structure Rear Yard Coverage: 40% of rear yard Comments: Gross Floor Area (SF) Use: Comments: Height (FT)35 Compliant35' @ 2 stories Comments: Front Yard(1) (FT)Compliant10127 Street: Direction: W Comments: Front Yard(2) (FT) Street: Direction: Comments: Street Side Yard (FT) Street: Direction: Comments: Interior Side Yard(1) (FT)Compliant55 Direction: Comments: Compliant55 Direction: Interior Side Yard(2) (FT) Comments: Rear Yard (FT)Compliant11030 Direction: Comments: ACCESSORY USE AND STRUCTURE Use (1)DeterminationProposedExistingStandard Permitted Districts:CompliantOther Comments: pool Permitted Required Yard:CompliantStreet Yard Comments: Additional Standards:Compliant10' from property lines Comments: Height (FT)Flat or mansard roof 14.5', ot Comments: Page 2 LF: Linear Feet SF: Square Feet FT: Feet108 of 426 Standard Existing Proposed Determination Distance from Principal Building: 10.00' Comments: Front Yard(1A) (FT) Street: Direction: W Comments: Front Yard(1B) (FT) Street: Direction: Comments: Street Side Yard (FT) Street: Direction: Comments: Interior Side Yard(1A) (FT) Direction: Comments: Direction: Interior Side Yard(1B) (FT) Comments: Rear Yard (FT) Direction: Comments: PARKING REQUIREMENTS Standard Existing Proposed Determination Use(1):Single-family Detached 2 per dwelling unit (Table 16-B).2 Compliant Comments: Use(2): Comments: Use(3): Comments: TOTAL REQUIRED:2 Comments: Handicap Parking Spaces:Sec. 6-16-2-6 Comments: Access:Sec. 6-16-2-2 Compliantcurb cut Comments: Vertical Clearance (LF)7'Compliant Comments: Page 3 LF: Linear Feet SF: Square Feet FT: Feet109 of 426 Standard Existing Proposed Determination Surfacing:Sec. 6-16-2-8 (E)paved Compliant Comments: Location:Sec. 6-4-6-2 attached garage Compliant Comments: Angle(1): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Angle(2): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Garage Setback from Alley Access (FT) Comments: LOADING REQUIREMENTS DeterminationProposedExistingStandard Loading Use: Comments: TOTAL (long): TOTAL (short): Long Berth Size (FT)12' wide x 50' deep Comments: Short Berth Size (FT)10' wide x 35' deep Comments: Vertical Clearance (FT)14' Comments: Sec. 6-16-4-1Location: Comments: MISCELLANEOUS REQUIREMENTS Standard Existing Proposed Determination Requirement (1): Eaves 10% into setback max 6" eaves Comments: Page 4 LF: Linear Feet SF: Square Feet FT: Feet110 of 426 Standard Existing Proposed Determination Requirement (2): Comments: Requirement (3): Comments: Analysis Comments COMMENTS AND/OR NOTES See attached comments and/or notes. Site Plan & Appearance Review Committee approval is: Not Required Results of Analysis: This Application is Compliant RESULTS OF ANALYSIS SIGNATURE DATE Page 5 LF: Linear Feet SF: Square Feet FT: Feet111 of 426 Page 1 of 2 June 19, 2018 Adam and Sue Sabow 1831 Lincoln Street Evanston, IL 60201 RE: 917 Edgemere Ct. - Preservation Commission disapproval of a certificate of appropriateness for construction. Dear Mr. and Mrs. Sabow: On June 12, 2018 the Preservation Commission reviewed your application for a certificate of appropriateness for the construction of a 2-story single family home at 917 Edgemere Ct. The property is located within the Lakeshore historic district. Fred Wilson, architect and Garry Shumaker, historic preservation consultant, represented the application. The Commission also received comments about the project from four neighboring property owners on the 900 block of Edgemere Ct. who spoke against the proposed house. During discussion of the project, the Commission expressed concerns about the height of the proposed structure, having a flat roof at 32’ to 35’ in height, compared to the immediate adjacent structures with sloped roofs that step back from their front elevations and with roof ridges at 34’-4” and 27’-5” in height respectively. The Commission expressed that the innovative design of the proposed house was not an issue, rather the materiality and the height of the front elevation. During discussion the Commission made the following recommendations: 1. Add color to the renderings to show how the proposed materials (stucco, stone, cedar siding and glass relate to the adjacent buildings. Look at the materiality in context with the adjacent homes. 2. Make adjustments or modifications to the scale of the structure to reflect more the character of the neighborhood. 3. Tone down the size of windows and amount of glass on the front elevation. Community and Economic Development Department Planning and Zoning Division 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.8687 cruiz@cityofevanston.org 112 of 426 4. A model of the proposed house would be helpful to better understand its scale and volumes that step back from the front façade to show its relationship to the context of the adjacent homes. The Commission discussed to table the item to allow the applicant’s response to the Commissions concerns, and bring the suggested modifications at the next meeting in July 10, 2018. However, Garry Shumaker said that his clients do not want the application to be tabled and asked the Commission to make a motion at the present meeting for the proposed house as submitted. Commissioner Tim Schmitt made a motion to issue a COA for 917 Edgemere Ct. in that the standards for construction 1- 11, 13, 14 and 16 have been met, seconded by Commissioner Robert Bady. The motion failed. Vote: 0 ayes, 7 nays. Per Ordinance 29-O-18 “Historic Preservation” Section 2-8-8 (G) you as the applicant, following the denial of a certificate of appropriateness, may, within thirty (30) days of the denial apply for appeal to the City Council (instead of the Planning and Development Committee because it is not composed of the nine (9) sitting Council members). If you decide to appeal the denial of the certificate of appropriateness you must submit your appeal application by no later than July 12, 2018 (application for appeal is enclosed). The application for appeal shall be submitted to the Commission via this office. If you decide to follow the Commission’s recommendations, you can submit your revised plans by no later than July 3, 2018 to be on the July 10, Commission meeting agenda. Please let us know as soon as possible if you will submit revised colored elevations and if possible a mass model of the proposed house. If necessary, we can made other arrangements for the September 11, 2018 Commission meeting. For your information I have also enclosed Ordinance 29-O-18 “Historic Preservation” Section 2-8-8.- Certificate of Appropriateness, Section 2-8-9 (B) and the June 12, 2018 meeting notes –Commissioner comments. Contact this office if you have any questions. Sincerely, Carlos D. Ruiz Senior Planner/Preservation Coordinator 113 of 426 PRESERVATION COMMISSION June 12, 2018 Meeting Notes – Commissioners Comments Members Present: Robert Bady, Elliott Dudnik, Ken Itle, Suzi Reinhold, Mark Simon, Suzi Reinhold and Diane Williams Staff Present: Scott Mangum, and Carlos Ruiz Presiding: Diane Williams, Chair F. 917 Edgemere Ct. (LSHD) – Adam & Sue Sabow, applicants. Construction on a vacant lot of a new two-story, stone, wood siding, and stucco single-family residence with attached garage. Applicable standards: [Construction 1-11, 13, 14 and 16]. Commissioner Reinhold: She addressed standard 14: Innovative design There are some concerns on the clarity of the scale and the proportion in relation to the site context around it. It would be desirable to add some color to the renderings, to show how it relates to the adjacent buildings (the stucco and stone materials). What colors are those elements and how they relate to the adjacent buildings? The Commission has reviewed this type of designs successfully. The design needs to have some adjustments or modifications to the scale, to reflect a little bit more of the character of the neighborhood. The use of glass is a strong statement of the proportions of the glass in relation of the front elevation. Commissioner Dudnik: He addressed the standards for review of construction: 1. Height: The east side of Edgemere Ct. the building heights elevation drawing; it makes the homes all look of the same height or slightly lower. This is misleading, because a lot these roof slope back. The notion of being visually compatible is not the case, when one comes across with a flat façade. 2. Proportion of facades: E. Dudnik did not see that relationship of the proposed house width to its height. The front façade is not visually compatible with the properties to which it is visually related. 3. Proportion of openings: It was said about the windows being similar to the windows on adjacent structures. The long strip windows on the proposed facade do not show that window proportion. 114 of 426 4. Rhythm of solids to voids in facades: The large openings and the kind of rhythm, from the left and working its way southward. 5. Rhythm of spacing and structures on streets: (mentioned, but no comment) 6. Rhythm of entrance porches-relationship of entrances and other projections: There is a different character to the kinds of entries seen in most of the houses that what is shown on the proposed front façade. 7. Relationship of materials and texture: Most of the adjacent houses seemed to have a predominant material. The cedar, stone, stucco and glass seem a lot more that is seen on adjacent structures. 8. Roof shapes: Proposed is a flat roof (rather than slopped). 9. Walls of continuity: There is some continuity as shown on the plan; the setback is respected. 10. Scale of structure: This is a very different scale than the others in many respects. It comes off as a very different element than on most of the others. 11. Directional expression of facades: It is very horizontal, so it is 919 Edgemere Ct. many of the other homes appear to be much more vertical than horizontal. 14. Innovative design: It needs to be respected. Elliott Dudnik said looking at the above standards he did think that they have been met. Commissioner Simon: The houses are incredibly different from each other. It would be impossible, to build new construction that would be compatible with the majority of the houses. The houses to the south are beautiful ranch style houses, which could be in a subdivision in Northfield. About half of the houses on both sides of the street are older houses that are little more typical for Evanston, more like each other. The house to the north is far more massive (a Mediterranean house). It literally would be impossible to design a house that is compatible with the features of the surrounding houses. This is new construction; the Commission has approved other new construction projects realizing it is virtually impossible for new construction to match the historic neighborhood. The Commission has certainly not applied to standards to require only new construction that hearkens back to make it look like older homes. The Commission has approved a much more modern home than this one. The questions about whether particular features could be modified to be more compatible in scale are legitimate. However, to turn down a house that it is in effect 115 of 426 different than the surrounding houses that are incredibly different than each other, then every single house would be denied on that basis. New construction inherently looks different than a 100 year old house. The Commission never required otherwise. These houses are so dramatically different from each other in age, style and proportion that would be impossible to apply those standards. This is a block that is about half newer homes. So to say it does not look like the half of the historic homes it has no validity in terms of preservation. Commissioner Itle: The key issues are the materiality, it is too busy compared to the more understated palette of materials that the other houses have. Not to say that it has to match exactly what is there, but perhaps something that is more tone downed on the front is appropriate. Commissioner Itle is concerned about the height; the presentation is somewhat misleading to show how high up the second floor of the new house is set relative to everything else on the block. It fits under the height only because the second floor ceiling is a flat roof, and it is equal to the pitch of all the sloped roofs, which are capturing a third floor. Even though in the line drawing it looks similar in height, it will be perceived as much taller than everything else on the block. The large windows overlooking the Lake are fine, however, something a bit more restrained facing the street is probably appropriate here. Commissioner Schmitt: This particular lot is very challenging; it is the narrowest lot on the block, something to keep in mind. The reason that it’s shaped the way it is, it maximizes the space they have. But it creates the shipping container looking house, but he likes it and appreciates it. Commissioner Reinhold: All appreciate the innovative design. She asked to look at the proportions of the front façade; the rear façade is less of a concern. The commission understands the size and scale and the need to maximize the lot. She requested to look again at the front and the relationship to the adjacent properties in regards to materiality, color and proportion. She was not saying “can’t have an innovative design” it is welcomed in Evanston in context. It has to have relationship; it needs to be brought a little bit further to show that relationship to the context. Commissioner Dudnik: Maybe the problem is the combination of different materials. Could it be simplified and make it a much clearer statement? Is all that embellishment needed? The issue is composition and materiality. 116 of 426 A model would help a lot, to make the clearer and allow the Commission to understand the project better. Have a model of the building and the adjacent homes to the north and south. Chair Williams: The goal was to achieve an airy feel throughout the building, the front façade does not conform to what the design was trying to achieve with the rest of the design around the house. Looking to a modern design on this location is really not an issue. This particular façade does not reflect what else is going on. The Commission would like to see the application again given some the concerns, specifically about the front façade. At the request of Garry Shumaker, Commissioner Schmitt made a motion to issue a COA for 917 Edgemere Ct. in that the standards for construction 1- 11, 13, 14 and 16 have been met, seconded by Commissioner Bady. The motion failed. Vote: 0 ayes, 7 nays. 117 of 426 Ordinance 29-O-18 “Historic Preservation” 2-8-8. - CERTIFICATE OF APPROPRIATENESS. (A) Actions requiring certificate. A certificate of appropriateness shall be required before the following actions affecting the exterior architectural appearance of any landmark or property, structure, site or object within a district may be undertaken: 1. Any alteration, construction or relocation requiring a building permit from the City. 2. Any alteration, construction or relocation that involves the following: (a) Replacement of windows or doors. (b) Addition or replacement of storm windows or doors. 3. Any demolition in whole or in part or land altering activities requiring a permit from the City. (B) Applications for certificate of appropriateness. 1. It shall be unlawful to undertake any of the work specified in Subsection (A) of this Section without first obtaining a certificate of appropriateness from the Commission. Applications for a certificate of appropriateness shall be made on a form prepared by the Commission, and shall be submitted to the Commission. 2. Application forms shall be available from the Commission and the Division of Building and Inspection Services. Applicants may be required to submit plans, drawings, elevations, specifications, and other information as may be necessary for the Commission to adequately review the application. 3. The Commission shall transmit a copy of the application to the Division of Building and Inspection Services within five (5) business days following receipt of a properly completed application. The Division of Building and Inspection Services shall not act upon any permit until the Commission has reviewed the work application and issued a certificate of appropriateness. (C) Review by Commission. 1. The Commission shall review the application and vote to issue or deny the application within forty five (45) days following receipt of the application. The time to consider the application may be extended with the consent of the applicant. The secretary of the Commission or designated staff shall provide the applicant the time and place of any Commission meeting to consider the application at least five (5) business days prior to the meeting. The applicant or his/her authorized representative shall be allowed to appear and present testimony in regard to the application. 2. The City will provide notice, through the use of a third party service, by first class mail to neighbors of those meetings wherein the Commission shall review applications for Certificates of Appropriateness for any of the following activities: additions to existing structures; construction of new primary structures; relocation of existing primary structures and/or secondary structures; demolition of significant and/or contributing primary structures. Such notice shall be sent to all owners, whose addresses appear on the current tax assessment list as provided by the City, of real 118 of 426 property located within a radius of two hundred fifty feet (250') of the subject property. Said distance shall include open space, roads, streets, alleys and other rights-of-way. Such notice shall be sent at least five (5) business days prior to the meeting. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice shall not invalidate any such hearing. (D) Approval by Commission. If the Commission votes to approve the application, its action shall be the final administrative decision upon the application. The certificate of appropriateness shall be issued to the applicant within five (5) business days following the decision of the Commission. Upon receipt of the certificate of appropriateness the applicant may complete an application to the Department of Community Development and Division of Building and Inspection Services to obtain necessary permits, if any. The certificate of appropriateness shall be valid for a period of one hundred eighty (180) days from the date of issuance by the Commission. Certificates of appropriateness shall not be transferable from the applicant to another subsequent owner of the same property without the consent of the Commission. (E) Disapproval by Commission. If the Commission votes to disapprove the application, the applicant shall be notified within five (5) business days and the notice shall be accompanied by recommendations to the applicant concerning what changes, if any, in the plans and specifications for the proposed alteration, construction, relocation or demolition would protect the distinctive character of the landmark or district and that would cause the Commission to reconsider the application. The Commission shall make reasonable efforts to confer with the applicant, offer technical guidance, and attempt to resolve differences. The applicant may resubmit an amended application based upon the recommendations of the Commission. (F) Administrative approvals. Certificates of appropriateness related to applications for certain routine or emergency kinds of work or minor zoning variances, as specified by the Commission in its rules, shall be provided upon review and approval by the City Manager or his/her designee. If the City Manager or his/her designee disapproves the proposed work, the applicant may apply to the Commission for review of the application for the certificate of appropriateness under Subsection (C) of this Section. (G) Appeals. 1. Any applicant, following a denial of a certificate of appropriateness by the Commission, may, within thirty (30) days of the denial apply for appeal to the Planning and Development Committee of the Council. 2. An application for appeal shall be submitted to the Commission on a form prepared by the Commission. Within five (5) business days of submission of an application for appeal by the applicant to the Commission, the Commission shall transmit the application to the Planning and Development Committee of the City Council. 119 of 426 3. If no motion to accept the application for appeal is made and adopted at the meeting of the Planning and Development Committee immediately following receipt of the findings and decision of the Commission and the application for appeal, the decision of the Commission shall be final and may be appealed to the Circuit Court of Cook County. 4. If a motion to accept the application for appeal is made and adopted at the meeting of the Planning and Development Committee held immediately following receipt of the findings and decision of the Commission and the application for appeal, the Planning and Development Committee must affirm, modify or reverse the decision of the Commission within forty five (45) days of the date of approval of the motion to accept the appeal. 5. The Planning and Development Committee shall review the appeal solely on the basis of the record and application of the appropriate standards included in Section 2-8-9 of this Chapter. 6. Denial or grant by the Planning and Development Committee of a certificate of appropriateness is considered a final decision and may be appealed to the Circuit Court of Cook County. 7. The authority to review, grant, and/or deny appeals of certificates of appropriateness pursuant to this Subsection (G) shall vest in the Planning and Development Committee so long as the membership of said Committee consists of all seated Aldermen. Otherwise, said authority rests with the Council or its duly authorized committee. 120 of 426 2-8-9. - STANDARDS FOR REVIEW OF APPLICATIONS FOR CERTIFICATES OF APPROPRIATENESS. (B) Standards for review of construction. In considering an application for a certificate of appropriateness for new construction and additions to existing buildings, the Commission shall consider only the following general standards, specific design guidelines, if any, accompanying the ordinance designating the landmark or district, and the standards included in Subsection (E) of this Section: 1. Height. Height shall be visually compatible with properties, structures, sites, public ways, objects and places to which it is visually related. 2. Proportion of facades. The relationship of the width to the height of the facades shall be visually compatible with properties, structures, sites, public ways, objects and places to which it is visually related. 3. Proportion of openings. The relationship of the width to height of windows and doors shall be visually compatible with properties, structures, sites, public ways, objects and places to which the building is visually related. 4. Rhythm of solids to voids in facades. The relationship of solids to voids in the facades of a structure shall be visually compatible with properties, structures, sites, public ways, objects and places to which it is visually related. 5. Rhythm of spacing and structures on streets. The relationship of a structure or object to the open space between it and adjoining structures or objects and the setback from the public ways shall be visually compatible with the properties, structures, sites, public ways, objects and places to which it is visually related. 6. Rhythm of entrance porches, storefront recesses and other projections. The relationship of entrances and other projections to sidewalks shall be visually compatible with the properties, structures, sites, public ways, objects and places to which it is visually related. 7. Relationship of materials and texture. The relationship of the materials and texture of the facades shall be visually compatible with the predominant materials used in the existing structures to which it is visually related. 8. Roof shapes and roof mounted equipment. The roof shape of a structure including any roof mounted equipment shall be visually compatible with the structures to which it is visually related. 9. Walls of continuity. Facades and property and site structures, such as masonry walls, fences and landscape masses, shall, when it is a characteristic of the area, form cohesive walls of enclosure along a street, to ensure visual compatibility with the properties, structures, sites, public ways, objects and places to which such elements are visually related. 10. Scale of a structure. The size and mass of structures in relation to open spaces, windows, door openings, porches and balconies shall be visually compatible with the properties, structures, sites, public ways, objects and places to which they are visually related. 11. Directional expression of facades. A structure shall be visually compatible with the properties, structures, sites, public ways, objects and places to 121 of 426 which it is visually related in its directional character, whether this be vertical character, horizontal character or non-directional character. 12. Original qualities. For additions to existing structures, the distinguishing original qualities or character of a property, structure, site or object and its environment should be preserved. The alteration of any historic material or distinctive architectural features should be avoided when possible. 13. Archaeological resources. Every reasonable effort shall be made to protect and preserve archaeological resources affected by, or adjacent to any project. 14. Innovative design. Innovative design for new construction and additions to existing properties shall not be discouraged when such new construction or additions do not destroy significant historic, cultural or architectural material, and such design is compatible with the size, scale, color, material and character of the property, neighborhood or environment. 15. New additions. Wherever possible, new additions to structures or objects shall be done in such a manner that if such additions were to be removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired. 16. New construction. In considering new construction such as a new free standing structure, the Commission shall not impose a requirement for the use of a single architectural style or period, though it may impose a requirement for compatibility. 17. Signs. Any sign that is readily visible from a public street shall not be incongruous to the historic character of the landmark or the district. Recommendations regarding signs are advisory only and may be referred to DAPR. 122 of 426 1 EVANSTON PRESERVATION COMMISSION APPEAL TO CITY COUNCIL Notice of Appeal from Evanston Preservation Commission's Decision 1. Street address of subject property:____________________________________________________ 2. Parcel's Identification Number (lot of record)____________________________________________ 3. Appellant/Property Owner's name(s)___________________________________________________ Mailing Address: Number___________ Street Name______________________________________ City:___________________ Zip Code:_________________________________________________ Phone Number: ______________________ Email: ______________________________________ 4. Appellants interest in subject property (owner, contract purchaser, etc.) if any: ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 5. If you are other than Owner of Record, you must also submit an affidavit setting forth the name(s) and address of the owner(s) of record, based either on your personal knowledge or based on records specified in the affidavit. 6. Is the subject property an Evanston Landmark? Yes , No  7. Is the property in a Historic District? Yes , No  8. If Yes: Lakeshore  Ridge  Suburban Apartment Building   Northeast Evanston   Local District      National Register  9. Legal description of the subject property: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 10. A copy of any letters denying the request or proposal from which you wish to appeal should be attached. 123 of 426 2 11. What aspect(s) of the Preservation Commission's decision are you appealing?  Interpretation of the Historic Preservation Ordinance, Standards for Review of Applications for Certificate of Appropriateness.  Determination of the facts.  Other Please explain: (include attachments when necessary _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 12. If you are appealing an interpretation of the Historic Preservation Ordinance, what provision(s) is/are in question? (include attachments when necessary) Section: Paragraph: Number: Subparagraph: Number: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 124 of 426 3 13. What do you contend?  The proper interpretation of the Historic Preservation Ordinance.  The proper interpretation of the facts.  Other. Please explain: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 14. In what way are you aggrieved (harmed) by the interpretation and/or determination of the Evanston Preservation Commission? _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ I (We) certified that all of the above statements are true to the best of my (our) knowledge and belief. (If there are joint appellants, all must sign) _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date IMPORTANT REMAINDER: This appeal application must be submitted within thirty (30) days of the Commission’s denial. Submit to the Preservation Coordinator, 2100 Ridge Avenue, Evanston, IL 60201, (847) 448-8687; cruiz@cityofevanston.org 125 of 426 To: Wally Bobkiewicz, City Manager From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Carlos Ruiz, Senior Planner/Preservation Coordinator Subject: Timeline of Preservation Commission Review of Certificate of Appropriateness for 917 Edgemere Court Date: July 18, 2018 Summary Please see the timeline of Preservation Commission review of applications at 917 Edgemere Court below: 5/3/16 – Certificate of Appropriateness application received for the construction of a new 2-story single-family residence with 1-car attached garage and a 2-car garage in front of house and connected to house via a loggia. 5/9/16 – Notice of Preservation Commission mailed to owners/taxpayers within 250’ of 917 Edgemere Court five business days prior to the scheduled Preservation Commission meeting. 5/17/16 – Preservation Commission meeting. Item continued to June 21, 2016. 6/10/16 – Revised plans received. Construction of a new 2-story, brick and stucco single- family residence with an attached 1-story, 3-car garage in front. 6/21/16 – Preservation Commission meeting. Item continued to July 19, 2016. 7/19/16 to 8/29/17 – Preservation Commission continued the item for fourteen consecutive months at the request of the applicant. No revised plans received by the City during this time period. Item subsequently removed from Preservation Commission agenda. Memorandum 126 of 426 2 12/5/16 – Application received for a Plat of resubdivision of 919 Edgemere Ct. (existing SFR) and 917 Edgemere Ct. (vacant lot) without plans for house. Moving lot line between properties approximately 10’ to the north. 12/20/16 – Preservation Commission meeting. Preservation Commission passed a motion recommending to City Council the resubdivision of Lot 1 (919 Edgemere Ct.) and Lot 2 (917 Edgemere Ct.), relocating the lot line of 917 Edgemere Ct. approximately 10’ north, which will result in two lots of approximately 60’ in width. The motion passed unanimously. Vote: 8 ayes, 0 nays. 5/18/18 – New Certificate of Appropriateness application received for the Construction on a vacant lot of a new two-story, stone, wood siding, and stucco single-family residence with attached two-car garage. 6/4/18 - Notice of Preservation Commission mailed to owners/taxpayers within 250’ of 917 Edgemere Court five business days prior to the scheduled Preservation Commission meeting. 6/12/18 - Preservation Commission meeting. The applicants asked the Preservation Commission to take action at the meeting on the new application as submitted. A motion to issue a Certificate of Appropriateness for 917 Edgemere Ct. failed. Vote: 0 ayes, 8 nays. 6/19/18 – Letter to applicant with the Commission’s decision and meeting notes sent to applicant via email and regular mail. 7/5/18 – Application for appeal to the Commission’s decision received. 7/9/18 – City Council meeting. A motion to table the item until the July 23, 2018 City Council meeting passed 7-1. Attachments Approved Minutes Excerpts of the May 17, 2016, June 21, 2016, and June 12, 2018 meetings of the Preservation Commission 127 of 426 APPROVED MEETING MINUTES EVANSTON PRESERVATION COMMISSION Tuesday, May 17, 2016 Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2404 7:00 P.M. Members Present: Robert Bady, Elliott Dudnik, Julie Hacker, Amy Riseborough, Tim Schmitt, Jack Weiss, and Diane Williams. Members Absent: Sally Riessen Hunt, Ken Itle, and Karl Vogel Staff Present: Damir Latinovic, Planning and Zoning Administrator Carlos Ruiz, Senior Planner/Preservation Coordinator Presiding: Diane Williams, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, D. Williams called the meeting to order at 7:10 p.m. 2. OLD BUSINESS No old business 3. NEW BUSINESS A. 1124 Asbury Avenue (L/RHD) – Sebastian Koziura, applicant. Tear down existing south side 12'x16' addition. Build a 1-story 15' x 21' addition on same location with wood landing and stairs on the rear west elevation. Applicable standards: [Construction] 1- 8 and 10-16; [Demolition] 1-5. Sebastian Koziura presented the project to tear down an existing 1950s addition on the south side of the house and build a new addition for a family room-kitchen combination. The new addition will have the same size as the existing windows on the front and match color and wood material, and same exterior brick as the house. The roof line is 4 inches below the second story window. Elliott Dudnik said the addition is being treated as a porch; the front windows are different than the proposed windows on the addition. S. Koziura said the new windows are the same size as the bay windows and double up. D. Williams had issue with the decorative element (panels) below the windows, because it takes away from the special feature of the bay. J. Hacker said the proposed windows seem to be fine. J. Weiss had issue with the flat roof on the proposed addition. 128 of 426 Preservation Commission Page 2 of 11 Sebastian Koziura said the material between the windows is brick and below the windows is wood paneling. E. Dudnik said to take clues from the front of the house. He noted that there are no sills below the new window. S. Koziura said they could use the limestone sill under each window and paint the brick. It was motioned (J. Weiss) and seconded (R. Bady) to issue a COA for the addition at 1124 Asbury in that standards 1-7 and 10-16 apply and that the treatment of the addition’s façade will have limestone sills for the windows and only brick below the windows. The motion passed unanimously. Vote: 7 ayes, 0 nays. It was motioned (J. Weiss) and seconded (E. Dudnik) to issue a COA for demolition [for the existing side addition] at 1124 Asbury in that standards1-5 apply. The motion passed unanimously. Vote: 7 ayes, 0 nays. B. 714 Forest Avenue (LSHD) – Michael Hauser, applicant. Replace degrading rear porch and stair (not original) with new wood porch, deck and stair. Applicable standards: [Construction] 1, 3, 7, 8, 10, and 12-15; [Demolition] 1-5. Michael Hauser presented the project for the replacement of a 30 year old rear porch and for building a larger porch and a deck outside the porch. The existing 2- story addition is in the back. The proposed addition is working with the sight lines and keeping two kitchen windows intact. The new addition is scaled so that the mass of the roof sits between two window sections on the right hand side. The wood porch will be painted, the deck will be stained. The new addition will have lighter stucco above a dark brick. The same color will be on the base of the porch. Elliott Dudnik asked what determined the height of the panels on the porch, because it does not align with anything else. M. Hauser said the porch’s structural components, such as the height, have to do with where the roof can sit. What one can see that from the inside is what determines the height. The back porch is more negative space than positive space. E. Dudnik had issue with the proposed porch height. J. Weiss said the roof line is almost flat. J. Hacker said there are opportunities to use the existing datum lines. It was motioned (T. Schmitt) and seconded (E. Dudnik) to issue a COA for the project at 714 Forest Avenue, with redesign of the windows’ head height and the slope of the roof (to match existing); in that standards for construction 1, 3, 7, 8, 10, and 12-15 apply. The motion passed unanimously. Vote: 7 ayes, 0 nays. It was motioned (T. Schmitt) and seconded (A. Riseborough) to issue a COA for 714 Forest Avenue [demolition of existing rear porch] in that standards for demolition 1-5 apply. The motion passed unanimously. Vote: 7 ayes, 0 nays. C. 917 Edgemere Court (LSHD) – Elliot Flaws, applicant. Construction of a new single-family residence with 1-car attached garage and a 2-car garage in front of house and connected to house via a loggia. Applicable standards: [Construction] 1- 13, and 16. 129 of 426 Preservation Commission Page 3 of 11 Fred Wilson presented the project. He said back in 1922, 917 Edgemere Court had a 2-story flat roof structure, and was demolished in 2005. There were few projects that came in front of the Commission; one of them has been approved three times. Back then when Mary McWilliams analyzed the neighborhood she made a quote: “that the difference of the undulation of the block and the types is what it makes it very interesting.” The original building was pushed in the back and projected further back the building to the south at 911 Edgemere. In the block, the rear yards are 1- story elements. The typology of the block, where the 917 Edgemere lot sits, they considered as the mediation lot between the north half of the block, which has a certain type of context, and the south half of the block, which has a different typology. To the north, there is somewhat of a front yard; to the south there are north loaded garages with courtyards to the south of those. The house that was on 917 Edgemere was pushed back, with a courtyard in the front. 919 Edgemere is kind of the middle or odd context (is pushed back forward). At 925 Edgemere they have the garage on the south with a courtyard on the north. The two buildings south of 917 (911 and 907) maintain the south facing garage. The garages at 901 face west. In regard to the proposed house they brought up forward part of the house to maintain the street edge (925, 919, 917 and 911). The buildings to the south of 917 all have 1-story garages that follow suit. The buildings north of 917 are 2.5-story structures. At the water’s edge at 901 the coast line deeps in into a cove, and the relationship of the rear yards to the coast for those three buildings (901, 907 and 911) is relatively the same. 917 is the longest site, they followed the coast line and came up with an implied setback line on the water’s edge. The little piece of the structure that projects beyond that line is a 1-story structure. Regarding the bulk, they are not maximizing the building footprint. They are allowed 5,511sq. ft. footprint; they are proposing 5,394 sq. ft. The building that was approved three times at 917 was 7,924 sq. ft. Regarding the height, the front corner of the south front corner is 30’-4” (5’ below the allowable height). The building that was previously approved was about 40’. The building north of 919 is about 42’. The roof of the proposed building to the north is 31’-5”. The front façade mediates from 31’-5” down to 30’-4”; the rear south portion is 32’-7”. The tallest point is 34’-8” (under the allowable height). Regarding the ratio of square footage of homes to square footage of the lot, 917 is 10th out of a list of 16 lots, where the percentage of house to lot is 29%. Fred Wilson the 713 and 729 Sheridan buildings are pushed closer to the coast line, same as the proposed 917 Edgemere. Flat roofs are labeled as a style in Evanston and considered as contributing. The former 917 and 925 Edgemere that were torn down had flat roofs. The floor plan shows a single car attached with an open plan in the back that cascades away from 911 (kitchen, family room, screened porch, four season room, dining room, and hang out space in the back). In the front is the library, a play room/bedroom in the first floor. On the second floor is the master suite, a home office, master bedroom, master bath, kids’ rooms, guest room, and stairs. The front elevation with punched openings for more of wall to window relationship, the back has more large glass expressing the views. The heights in the front are 30’-4” on the right, and 32’ to the left. Looking south or the north elevation, 130 of 426 Preservation Commission Page 4 of 11 the 1-story garage is to the right, and the building to the rear. Looking east or the west elevation, there is additional parking or carport behind the front garage. The rear elevation opens up to the views with large expanses of glass. Regarding the standards for construction:  height, the building is cascading down from 919 which is approximately 35’ to the ridge, then stepped down in the front with 31’-5’ and down to 30’-4” and mediate to 911, which is 1 ¾ -story house.  The three homes to the south of 917 have the garages in the front with the structures in the back. To the north of 917(other than 925) the homes are much more façade oriented structures with garages tucked underneath. 917 has more width to height relationship to the primary facade in terms of the scale of width to height.  The proportion of the openings, 917 has a relationship from solid to void in a more contemporary expression, a style that is accepted in the historic district. The spaces between buildings,  917 is maintaining the spaces between structures. 917 is zoning approved and not requesting any variations in regard to the placement of the home.  The rhythm of spaces on the street, south of 917 there are the buildings with the courtyards and garages, and the buildings to the north are more of a façade.  The rhythm of entrances, the front entrance at 917 is slightly to the right side, off center, as 925 and 929.  The relationship of materials and texture, 917 is brick and stucco.  Roof shape, former 925 and 917 had flat roofs. Currently there are four homes on the block (926, 930, 935 and 940) with flat roofs or a combination of flat roofs. There are some 30 homes with flat roofs in the [Lakeshore] historic district.  The walls of continuity, the buildings at 907 and 920 have fences. 917 will have a fence for a play area in the back; the court yard could be a play area too. There is a landscape wall at 911 and 919 that is the same line that works in terms of continuity.  Scale of structures, addressed earlier referring to the buildings to the south of 917 and the size of the homes.  The directional expression [of front elevation], based on previous cases, the vernacular talks about vertical and the more contemporary is talking about horizontal. 917 is the site in the middle, trying to have that expression. 919 has an interesting horizontal quality to it. 917 is picking up that horizontal line. The vertical piece is mediating between the vertical and horizontal expression.  Original qualities, the old house at 917 was pushed back, the context that was at one time for 80 years.  Archaeological resources, nothing was found on the vacant site. Sue and Adam Sabow, owners of 917 Edgemere Court, long term Evanston residents, said they always have an affinity for contemporary design. They have two small children. They are thrilled to raise their kids and to build their home in Evanston. They tried to be very thoughtful about the preservation context and the neighbors as they were designing the house. Their design meets the standards and 131 of 426 Preservation Commission Page 5 of 11 balances well in fitting with the neighborhood and the context. They tried to improve upon the front setback from what it was originally there. They tried to align the garage with the other neighbors, and not be fully setback, but have a continuing line on the front. In the rear, they could have gone much further out, but they wanted to maintain similar contour of the Lake, and backyard sizes are consistent with the neighbors to the south. They want to be good neighbors and they have a strong sense of community. They want to make best use of their land that has been empty for 10 years. Anything that goes up is going to impact views and the neighborhood. They look forward to living in the block and being part of the neighborhood. Discussion: Diane Williams asked when looking at Edgemere Court, and given what is there in terms of the positioning of 917, and the other structures that are lined up the way they are, what the thought process for 917 was. F. Wilson said the second story of 917 steps back because of the jog, and with the 1-story portion [at the rear] is in context with where the cove is. That is the line that mediates with the deeper lots and coming around with the shallow lots. Elliott Dudnik said the three houses to the south of 917 have garages relatively close to the house and to some extent are part of the volume or the mass of the building, essentially contributing to the front elevation. In this case, the garage is removed. He was concerned with the courtyard behind the garage. F. Wilson said the front setback is where it should be in relation to the buildings on either side of 917. E. Dudnik said the mass of the 919 building is on the front, whereas, 917 has a discrete element that happens to have a walkway. Public comment: Diane Williams said the Commission received letters in opposition to the project from property owners on Edgemere Court: Robert and Monica Breslow at 925, Michael Arrington at 929 and Leon Floerchinger at 907. Gary Morrison at 930 Edgemere said the house at 917 as is setback, is going to look much smaller. Every house on the east side of the street have an attached garage, 917 has a 2-car garage way out in front. He said his house is not 4,000 sq. ft. it is 2,900 sq. ft. 917 would be the 4th largest house on the narrowest lot. The street doesn’t have street lights and is dark. He had issue with the courtyard at 917 in the front, because it would be dark. He also said the 700 block of Sheridan Road is not a private street. He asked how much further back the proposed house is from the former house. If the Commission approves the proposed house at 917 it should make sure that the back of the house has bullet proof glass because the huge chunk of ice flying out from the Lake in winter. Donna Floerchinger at 907 Edgemere Court spoke on behalf of her husband Leon Floerchinger. She said in reference to his letter, the contextual Lake side referencing the 700 block of Sheridan Road, three blocks south, is not in contextual at all with their property. Those properties were subdivided to allow development. There is no historical context of the proposed design to what exists in the neighborhood. The 132 of 426 Preservation Commission Page 6 of 11 garages of the properties south of 917 are extensions of the houses. When remodeling their property, they treated the façade of their building as one façade. Talking for herself D. Floerchinger said when remodeling their property, they did not expand the existing building. The three buildings south of 917 align with the Lake side and enjoy the sense of back yards and the green space before they get to the Lake. Preserving the rear yard setback and their views to the Lake is the big issue for them. Approving the project would set a bad precedent. One should not build at the expense of their neighbors. Harry Lowrance at 919 Edgemere Court. H. Lowrance said he and his wife have lived in their home for 43 years. He made the following observations:  The survey submitted with the application is dated October 9, 1912. He was provided with a 2006 survey with 334’ x 50’ dimensions as opposed to the 1912 survey showing 373’ and 364’ x 50’. He asked that a new survey be provided to reflect the actual buildable space and determine that the plans are compliant or not.  The chronology of 917 is: In March/April of 2005, Mr. Nesbitt bought 917 and 925. He was granted permits to demolish the properties. There were plans to build a house at 917, but there was no decision as to what could be build there. In February 2008, Mr. Nesbitt was trying to sell 917 to Augustus Augunas. The project was reviewed from the public way which included the Lake side. The Augunas plan was denied with an 8-0 vote. In March of 2008, the second Augunas plans were submitted, that too was rejected. In November/December of 2008, Mr. Nesbitt returned to the Preservation Commission for a third time. The revised plans decreased the height of the eastern setback at 917, and in so doing, would be more compatible with the lines of adjacent houses as requested by the Preservation Commission and the neighbors. On December 16, 2008, Mr. Nesbitt appeared in front of the Commission with Mr. Lowrance and three other neighbors with new plans that would not go further east than 911and the roof line was lower than 30’. The Commission approved the plans with a 6-0 vote. Sometime in January 2009, Mr. Nesbitt submitted revised plans with a maximum height of 26’. Nothing was ever built.  It appears that the Commission has already set precedent for 917; it has to be evaluated on the street side and the Lake side. The Commission approved a plan for 917 where it aligned with the east line of 911, and no higher than 26’.  The proposed plan will create a canyon for his landmark property. The proposal goes within 70’ of the water, inhibiting his privacy.  From the street side, the proposed primary residence starts in the middle of his yard and behind the other houses, with 60’ portico (to connect the garage to the main house) that attempts circumventing zoning ordinances and disrupts the rhythm, openness, and continuity of the street.  In regard the perspective from the Lake, the proposed house breaks the lines of the houses facing east, violating visual rhythm, openness and continuity of flow. This plan will create for the neighbors to the south obstructed views to the northeast, and to the neighbors to the north obstructed views southeast. For the reasons stated before, Harry Lowrance urged the Commission to deny the proposed plans for 917 Edgemere Court. 133 of 426 Preservation Commission Page 7 of 11 William McGrath at 943 Edgemere Court said he was concerned with precedent. If the Commission were to approve the project, it may create a race to the water and build closer to the Lake. He asked the Commission to think about that. Jens Welin at 920 Edgemere Court said his major concern about the design and style of the house are the large windows which are not appropriate for the street, especially competing with the house to the left of 917, which is the oldest house on Edgemere Court. Phil Crihfield at 900 Edgemere Court said what is relevant is that 9 of 16 home owners who want to be the applicants’ neighbors oppose the proposed plan for 917 for reasons of fundamental fairness. It is not fair to the neighbors to the south and north. It would affect the use and enjoyment of their property. He asked the Commission to consider that as they evaluate the project. Sarah Morrison at 930 Edgemere said the house that the applicants and their architect designed is magnificent, but it is just a little bit wrong for the block. The biggest concern is the setback of the house. If they were to take the house, remove the loggia and moved it up and attach it to the front garage, she believed they will be welcomed with open arms. Ron Lenzi at 935 Edgemere Court said there was a storm with winds 95 m/h from the northeast in February in1987; they are 60’ south of the jetty, that jetty was literally under water when the storm came. The sea wall next to them was cracked by the storm. Their back yard was filled up with water; there was a sink hole in front of the sea wall. He said the proposed house is too close to the Lake. Diane Williams read the letters from the Breslows at 925, Michael Arrington at 929 and Leon Floerchinger at 907 Edgemere in opposition of the proposed house. The Breslows urged the Commission to deny the Certificate of Appropriateness, due the proposed setback that affects the entire eastern line of the homes presently situated on Edgemere Court, as well as potential future owners who may wish to build along the Lake front. The setback of 917 as proposed will break the rhythm of the entire street, and would be a negative impact at 919 to its north, 911 and the rest of the houses to the south. Their main concern was the positioning of the proposed home, it includes a 67’ portico, stretching from the front garage to the main residence, which appears to circumvent zoning ordinances and position the home as close to the Lake as possible. With this plan, they will be creating obstructing walls to adjacent neighbors’ views. The proposed plan will adversely affect Lake front home owners. The letter concluded asking the Commission to deny the plan as submitted and requested that the home owners rework their plan to eliminate the extreme setback, so that all owners will be able to enjoy their beautiful Lake front properties. Michael Arrington, a resident for 61 years, and in those years he has only seen one project, 925 Edgemere Court that breaks the harmony of this private street, because of its height, disruption of the rhythms of the existing homes. He urged the Commission to not duplicate the error that was made in 2005 with 917 Edgemere. The plans for 917 would duplicate another behemoth structure on the smallest lot on 134 of 426 Preservation Commission Page 8 of 11 Edgemere. It will create another imbalance and a sandwich effect for 919 and the rest of the block. The other negative is the high wall effect it creates for the north and the northeast of another landmark home, 911 Edgemere. The proposed setback of the 917 residence in relation to the other homes on the east side of Edgemere is too far east. It breaks the visual rhythm, openness, continuity and flow of the other properties from the public way of the street and the public way of the Lake. The garage being placed in front of the property and then attached with a 68’ portico, defies the spirit of the zoning regulation, where the roof of the attached garage must be connected to the roof of the main residence. This tactic circumvents that rule and is disrespectful with the adjacent home owners. Even the 925 structure did not violate the line of the homes on the east. He implored the Commission to deny the Certificate of Appropriateness. Leon Floerchinger at 907 Edgemere Court wrote he was in favor of development of the parcel at 917. However, the proposed development is not in keeping with the City’s Lakeshore Historic District. Approval of 925, two lots north of 917, resulted in controversy. The applicant suggests that the physical positioning of the house, so much closer to the water than other structures along the east side of Edgemere Court, is in context with 700 block of Sheridan Road. Those structures were developed as a result of the owners subdividing their property(s) and selling off for development. He did not know that the features of that block (700 Sheridan) should be duplicated on Edgemere. The proposed siting of 917 is not consistent with the balance of the east side of Edgemere Court. The applicant indicates that the flat roof similar to the flat roof of the prior home is in context with the Historic District and in particular with the Edgemere block. Those earlier characteristics of the earlier structures did not make them consistent with the other homes on the block. While an attractive design, it fails to reference any historical context of Edgemere. Further Discussion: Adam Sabow said he appreciated the feedback and advice from the neighbors. He said is important to point out that the original 917 structure was set way back. They wanted to do something quite similar to that. With respect to the garage, they created the loggia and keeping the house set back, a created a continuing line in front. They would be happy to forget about that continuing line, and go back where the house originally was set. Also, move the garage back and right in front of the house. The east line follows the contour of the Lake’s water edge. They have 1-story structure that passed that contour line. They thought that was fair giving that there are other 1-story structures. He passed around a revised drawing of that 1-story structure not passing beyond that contour line. From their perspective, this is nothing about a race to the Lake or the water. Diane Williams said the Commission will discuss the application as presented and whether or not it meets the standards for construction. J. Hacker asked, is this particular structure compatible in this neighborhood today. She said regarding standard 16, the proposed house is not compatible with the neighborhood. In regard to proportion on the front façade, at looking at the front facades on the east side of the street, we are dealing (style aside) with a historic traditional vocabulary of punched openings, a certain kind of composition, roof forms, a rhythm of solids to 135 of 426 Preservation Commission Page 9 of 11 voids, those things are very different from what is a very nice modern building, but it is not in part compatible in this context. In regard to roof shapes, she did not think that the argument that a hip roof or a sort of a flat roof or a gambrel roof is related to this particular structure. She said by purely looking at the standards she did not believe that the proposed house belongs in the neighborhood. Jack Weiss asked what the size of the lot is; what survey the Commission should look at; does the property line extend to the center of Edgemere Court, and all the others extend to the center of Edgemere Court. Damir Latinovic said Edgemere Court is a private street, so the front property lines of the lots go into the Edgemere Court street, some closer to the eastern edge of the roadway, some of them go to the other side of the Edgemere Court road way, it meanders through all the lots. In a typical neighborhood the property line is set adjacent to the sidewalk (sidewalk, parkway, and street on the other side) all of that in the public right of way. In the case of Edgemere Court, there is no public right of way. In regard to the dimensions of the lot, staff reviews what is submitted, and when looking at the legal description of the property, it said that the eastern edge goes to the water’s edge. Because the lot is vacant, the 1912 survey is current. If the Commission feels that the water’s edge has substantially deviated, the Commission can ask for new survey to be submitted. Robert Bady said he drove by the property and looked at the submittal, and what he saw around the neighborhood, he felt there was a stark difference. He issue with compatibility. Tim Schmitt, referring to the rear of the property in the contextual setback, said the layout of the original house was pleasing. If the developers then would have shown what is proposed now, that would not have been designed, because of the canyon that is being created. That goes to standards 5 and 7which hint to the rhythm of the spaces of the structures and the relationship with the other properties and the public way. There was a note from the attorney that said public way does not include the Lake. Diane Williams said there are a couple of different opinions about that. In the Commission’s work in the years she has been in the Commission, the Lake is considered a public way. Damir Latinovic said this is something staff needs to investigate. Because the rules and regulations of the Commission, specifically talk of the public way, where the street and alley is defined as the public way, Lake Michigan is one of those things that is not defined. However, those are the rules and regulations, is not the City Code. Staff needs to look through the City Code, if there is anywhere public way is defined that includes water ways, and if that is the case, the City Code supersedes the rules and regulations. With that D. Latinovic encouraged the Commission focus its review from Edgemere Court, rather than Lake Michigan, at least for the time being. Diane Williams said in terms of building on the comments from J. Hacker and T. Schmitt, they are talking about something that relates to standard 9 as well, which relates to walls of continuity. She said Edgemere Court is a special place that has a host series of continuums that are inherent in the building structures there. Her concern is the proposed structure does not fit within that context. She was not concerned as much with design issues, but with rhythm, continuity, and the street wall. 136 of 426 Preservation Commission Page 10 of 11 Elliott Dudnik referring sheet EX-4 said there is a fairly defined rear yard. The old 917 was further back than the others. Referring to sheet EX-5, suddenly the proposed building is very far and way out from there (the old 917). In terms of neighborliness, like it or not the proposed building is cutting everybody’s view (it is not architectural criteria or the Commission’s criteria). He said it is really about standard 9, the walls of continuity on the rear of it; is not about the design of the building. He said he did not think this is an issue of modern design or not, because he thought some of these homes were more modern than the ones that were there. Amy Riseborough said she felt that there are many standards the proposed house does not meet. She does not believe the contemporary design is the issue, she would like to see something contemporary and beautiful that works better. She said that is very unlikely that the owners are going to get a fence in the front yard fence. However, if they choose that space with the fence mentioned, she was not sure it will work for the owners. They have a rear yard that is little. Diane Williams said what she is hearing from everyone is that the proposal in front of the Commission in not really meeting the standards for construction that they need to approve it. The Commission would like to table this until next month and give the applicants the opportunity to work on a current design that they have come up with and come back to the Commission. Jack Weiss said that the proposed project does not meet standard 2 for construction related to the proportion of front facade. Looking at the front elevation, the garage is in front, and the house is way back, so there is no proportion of front façade. Adam Sabow asked how they should think about the front setback of the previous structure that was on that lot. Commissioners said that was not relevant, it is new construction and is has to correspond to existing buildings. It was motioned (R. Bady) and seconded (A. Riseborough) to table discussion on 917 Edgemere Court to the next meeting on June 21st (assuming the applicants submit an up to date plat of survey and a 3-D rendering). The motion passed unanimously. Vote: 7 ayes, 0 nays 4. APPROVAL OF MEETING MINUTES of February 16 (revised) March 15, and April 12, 2016. The Commission approved the February 16, 2016 as revised. 5. COMMITTEE REPORTS (Working Groups) A. Preservation Ordinance Review Sub-Committee - Update. Diane Williams reported that the Sub-Committee started its review of the Preservation Ordinance at a meeting on April 28, 2016. Members were assigned sections of the Preservation Ordinance that at the time did not receive any comments. The next Sub-Committee meeting is on Thursday, June 16, 2016 at 8 a.m. 137 of 426 Preservation Commission Page 11 of 11 6. VOLUNTEER REPORTS A. Preservation and Design Awards – Update Carlos Ruiz reported that 13 projects were selected by a jury to receive a 2016 Preservation & Design Award. The Awards presentation is on Monday, May 23, 2016 at 7 p.m. at a reception, followed by a 10 minute presentation of the award recipient projects at City Council. B. Design Guidelines Volunteers - Update Jack Weiss said volunteers started working on the Design Guidelines every other week. They anticipate that a lot of work is involved to bringing the Design Guidelines in sync with the Preservation Ordinance. 7. STAFF REPORTS A. Chicago Suburban Preservation Alliance Meeting, Saturday, May 21, 2016, Masonic Block Building / 24050 W. Lockport St. / Plainfield, IL 60544. Hosted by Landmarks Illinois and the Plainfield Historic Preservation Commission. Diane Williams announced the Chicago Suburban Preservation Alliance in Plainfield, IL on May 21, 2016 8. DISCUSSION (No vote will be taken) 9. ADJOURNMENT The meeting adjourned at 10:23 p.m. on Tuesday May 17, 2016. Respectfully submitted, Carlos D. Ruiz Senior Planner/Preservation Coordinator 138 of 426 APPROVED Preservation Commission 1 of 10 MEETING MINUTES EVANSTON PRESERVATION COMMISSION Tuesday, June 21, 2016 Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2404 7:00 P.M. Members Present: Elliott Dudnik, Julie Hacker, Ken Itle, Tim Schmitt, Jack Weiss, Karl Vogel and Diane Williams. Members Absent: Robert Bady, Sally Riessen Hunt and Riseborough Staff Present: Mark Muenzer, Director of Community Development Damir Latinovic, Planning and Zoning Administrator Carlos Ruiz, Senior Planner/Preservation Coordinator Presiding: Diane Williams, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, the meeting was called to order at 7:10 p.m. 2. OLD BUSINESS A. 917 Edgemere Court (LSHD) – Elliot Flaws, applicant. Construction of a new 2- story, brick and stucco single-family residence with an attached 1-story, 3-car garage in front. Applicable standards: [Construction] 1- 13, and 16. Adam Sabow, owner and Fred Wilson, architect presented the application with revisions. F. Wilson said the following: The new survey shows a lot of 16,480 SF. The building front setback lines up with the buildings to the north and south. The second story lines up with the second story of the building to the south. A cut out on the north elevation alleviates the canyon effect on 919 Edgemere Court. The building is pushed back 32’ for the one-story structure and 41’ for the 2-story structure. The front yard setback is 90’. There is a 2-story context to the north of 917 Edgemere, and the 1-story garage is the first building at 925 Edgemere to the south. The loggia piece was eliminated from the original design. 139 of 426 APPROVED Preservation Commission 2 of 10 Fred Wilson said they shifted the bedrooms to the first floor and the living spaces to the second floor to maximize the view of the Lake. The building height is 33’, the east-west ridge is 31’. The rear has a more contemporary expression. The front has gable roofs. The historic piece of the building is finished in stone. The courtyard and side elevations are finished in stucco and the windows are dark bronze aluminum windows. The garage has a coach house feeling. No longer is there a fence on the west front yard. Addressing the standards for review of construction Fred Wilson said: 1. Generally buildings are over 35’. The building would the 10th highest building on the block; 925 Edgemere is 0ver 42.94’ 2. The properties to the south all have the 1-story garages in front 3. A tall window on the front elevation is similar to a window at 900 Edgemere. Other windows are grouped together 4. The garage is in front of the house [as the garages to the south] 5. The garage is loaded from the south 6. The entry has steps cascading up to it. 7. Materials include stone and stucco 8. There are gables than run north/south reflecting the context 9. The 2-story section aligns with the adjacent 2-story homes 10. They have the narrowest lot (50’); they kept the rhythm of the block with open spaces in between 11. The garages are south facing doors 12. There is nothing left on the lot 13. Any archaeological findings will be reported 14. The house has a contemporary design 15. There are no additions 16. They worked very carefully on the Edgemere street side Adam Sabow said they considered the Commission’s feedback and that of the neighbors. They continued to have dialogue with the neighbors over the last month. Sue Sabow said they addressed the concerning issues such as the front is set back too far with the loggia issue, and it might be a little bit too contemporary. They pulled out the alignment so it will be in line with the other neighbors. The new design has a pitched roof, traditional windows on the front. Regarding the tunnel effect, the courtyard used to be on the front. The courtyard on the north provides relief to 919 Edgemere. Regarding the rear setback, they pulled back the first floor 30’ and the second floor 40’ from the lake. E. Dudnik asked about the north court yard shielded by a 2-story house. Adam Sabow said it provides relief for 911 Edgemere. J. Weiss said addressing standards 9 and 11; he would rather see the massing brought back down in line with others on the block. E. Dudnik said regarding standard 14, the traditional portion on the front and the neo contemporary at the back, they should be compatible with the size and scale of other structures. Regarding standard 10, the window openings on the front vs. the large picture windows at the back; in that transition the rhythm and character of the block is lost. Fred Wilson said the back does not match the context of the front. The use of 140 of 426 APPROVED Preservation Commission 3 of 10 materials is a translation of how they move from the front to the rear, which is not visible from the street. Diane Williams read the Memo from legal department that states the Lake Michigan does not fall in the definition of public way. Julie Hacker said if the rear were an addition, the Commission would be asking why it was made so different and not compatible with the front. It feels discombobulated. Ken Itle said regarding the total height, the perception of height and where the ridge and eave lines are, is important. It seems that datum line is quite a bit higher than the rest of the block. Public Comments: Diane Williams said the Commission received three letters from property owners at 925, 920 and 907 Edgemere. They all had issues with the application as revised. The following Edgemere Court neighbors spoke against the proposed new house at 917 William and Mary McGrath of 943; Philip Crihfield of 900; Michael Errington of 929;  Maintain the front and back yards  Lake Michigan is a public way  Preserving the quality of the neighborhood which is in Lakeshore historic district and preserving the integrity of the preservation process  Bring the house setback at the rear to the east side of 911 Gary Morrison of 930 suggested building a 3-story house if they wanted to have a 4,500 SF house and instead of pushing the house to the back, make it like everybody else’s. He did not have a problem with the rear. Harry Lowrance of 919 said his concern is with the footprint and setback. If the house is aligned with 911 Edgemere, they would allow the removal of two 70’ maple trees and open up the vista of the lake. He referred to Ald. Wynne’s letter about the narrow lot where bigger is not better. H. Lowrance requested the Commission table the matter based on the legal opinion about Lake Michigan being a public way. Ron Lenzi of 935 said the asphalt shingles on the house are not compatible with the tile and slate roofs on other houses on the block. John Leonard of Morgante Wilson said the zoning regulations changed for the height of the building. It used to be 35’ to the mean point. Many structures on the block are higher than 35’. Discussion: Karl Vogel said he initially was for the project, but after the neighbors’ comments he thinks the house is pushed back so far. Jack Weiss asked a question regarding walls of continuity, could the Commission reject a request on one criterion, or did there have to 141 of 426 APPROVED Preservation Commission 4 of 10 be a number of criteria in which the Commission would reject. D. Williams said the question is which of the standards 1-13 and 16 do apply, and does what the Commission is reviewing meet those standards. Carlos Ruiz said one does not necessarily need to meet all the standards to receive approval, nor meet all the standards to receive a denial. There is a tipping point where everything looks fine, but there could be a very significant standard that is not met that makes the difference, and just because of that it could be denied. The Commission should carefully consider what the balance is. From the legal opinion the Commission will not be able to review the design of the rear, because the Commission cannot see it from the lake. The Commission is looking at the footprint of these buildings and the solids and voids, giving the Commission information to make a decision. Diane Williams said the role of the Commission is to determine whether or not this meets the standards in the Preservation Ordinance. Are the standards that have been identified the proper standards. E. Dudnik said that most likely the side elevations can be seen from the street and towards the back. K. Itle referring to standard 10 said there is a mass at the back in what feels like a continuous open space of the entire block with its back yards, and there is a large mass in that open space. Adam Sabow said the intent is to maintain a similar backyard size. There is no single setback line. J. Weiss said his comment on standard 9 has nothing to do with the lakeshore at all, it has to do with the way the proposed structure relates to the other structures on the block, it protrudes away from the standard wall of continuity created by the rest of the buildings on the block. Adam Sabow asked what the precedent is set between 907 and 911, where there is a difference of 15’ between those. K. Itle said it’s about volume and mass. If it was a 1-story screen porch that goes 5’ past 911, they will not have this conversation, instead it is a 2-story mass, 40’ beyond, and is the bulk of the living space. E. Dudnik said the problem with the drawings is the two dimensional representation. One of the things missing here when talking about the massing is the volume. With exception of 925, the character of all the houses, all are very compact; they are nearly square and somewhat rectangular. The proposed structure is a very different structure, in the way of massing and the internal volumes. That piece is an extension of mass well beyond the bulk of all others. Adam Sabow asked the Commission to table their application and they come back. It was motioned (J. Weiss) and seconded (T. Schmitt) to table the motion for 917 to the next meeting on July 19, 2016. The motion passed unanimously. Vote: 7 ayes, 0 nays. 3. NEW BUSINESS A. 1800 Block of Chicago Avenue and 1800-2400 block of Sheridan Road – Charles Davidson, applicant. Install Tallmadge light poles along Chicago Avenue, north of Clark Street to Sheridan Road (both sides of the public way) and then Sheridan Road, north of the intersection of Chicago Avenue and Sheridan Road to Lincoln Street (on the west side of the public way). Applicable standards: [Construction] 1, 5, 7 and 10-13. 142 of 426 APPROVED Preservation Commission 10 of 10 Carlos Ruiz said not all buildings that should be landmarks are landmarks. Perhaps other Bristle buildings that are not landmarks should be. It was motioned (K. Vogel) and seconded (K. Itle) to recommend denial of the application for rescission of landmark status of 2623 Lincoln Street in Evanston. The motion passed unanimously. Vote: 7 ayes, 0 nays. The Commission closed the hearing at 10:50 p.m. 5. APPROVAL OF MEETING MINUTES of March 15, April 12, and May 17, 2016. It was motioned (T. Schmitt) and seconded (K. Itle) to approve the March 15, April 12 and May 17, 2016 minutes, subject written suggestions sent to staff by Friday June 24, 2016. The motion passed unanimously. Vote: 7 ayes, 0 nays. 6. ADJOURNMENT It was motioned (T. Schmitt) and seconded (K. Itle) to adjourn the meeting at 11:00 p.m. on Tuesday June 21, 2016. The motion passed unanimously. Vote 7 ayes, 0 nays. Respectfully submitted, Carlos D. Ruiz Preservation Coordinator 143 of 426 APPROVED Page 1 of 6 MEETING MINUTES (EXCERPT) EVANSTON PRESERVATION COMMISSION Tuesday, June 12, 2018, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800 7:00 P.M. Members Present: Robert Bady, Elliott Dudnik, Ken Itle, Suzi Reinhold, Tim Schmitt, Mark Simon, and Diane Williams Members Absent: Julie Hacker, Jamie Morris, Sally Riessen Hunt, and Karl Vogel Staff Present: Scott Mangum, Planning & Zoning Administrator Carlos Ruiz, Senior Planner/Preservation Coordinator Presiding Member: Diane Williams, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM 7:04 pm F. 917 Edgemere Ct. (LSHD) – Adam & Sue Sabow, applicants. Construction on a vacant lot of a new two-story, stone, wood siding, and stucco single-family residence with attached garage. Applicable standards: [Construction 1-11, 13, 14 and 16]. Fred Wilson, architect, presented the application for the construction of a single family home with an attached garage at 917 Edgemere Court, on a 50’ x 330’ vacant lot. The property is in the Lakeshore historic district, which has multiple home styles within the district. The house has one and two story elements and can be built as of right without zoning variations. The building is staggered so the driveway and the garage are not as prominent. The interior courtyard is a secured play area and it also breaks up the facade. The south side elevation is staggered stepping down as it goes to the center. On the front west elevation, the area behind the balcony is pushed back. The design creates a series of solids and voids, using the windows and the materials, like the stucco, the wood siding, and the stone; so it is an innovative contemporary design. The building reads as an entire structure, from the front, down the sides, the back and the north side. Contextually, the building is 33.5’ tall. The main masonry spine is 35’; the building to the south is lower. The buildings to the north range from 36’ to 38’ in height. The floor plans show the garage in the front. The courtyard and the bedrooms are on the first floor. The 144 of 426 Page 2 of 6 second floor has living space: kitchen, family room, library, game room and playroom. The roof plan shows where condensers are located. The materials are stone for the lower base, wood siding and stucco panels, the front elements are stucco; an interlocking of materials to break up the facades. Commission’s findings: Commissioner Reinhold addressed standard 14: Innovative design. She had concerns on the clarity of the scale and the proportion in relation to the site context around it. Commissioner Reinhold thought it would be desirable to add some color to the renderings; to show how it relates to the adjacent buildings and the materials (the stucco and stone materials). What colors are those elements and how they relate to the adjacent buildings? Commissioner Reinhold noted that the Commission has reviewed this type of design successfully. The design needs to have some adjustments or modifications to the scale, to reflect a little bit more of the character of the neighborhood. Garry Shumaker, preservation consultant, regarding the materials said the building is of dolomitic limestone, very common in the neighborhood. Its context is very appropriate with the use of traditional materials. The use of smooth face stucco is common, the cedar siding will create a buff and simple pallet. In terms of colors and tones, this is a neutral house. At the request of the clients, the house is open, airy and light. In terms of scale and proportion; most of the houses in this neighborhood take advantage of nearly full height casement windows, to accent the height of these buildings. This house is the fourth shortest building on the block. It would probably be the only one that does not feature a third floor. The building stays below the average height. Commissioner Reinhold said the use of glass is a strong statement of the proportions of the glass in relation of the front elevation. Garry Shumaker said is not uncommon to see strips of glass to break up facades. Commissioner Dudnik addressed how and whether this proposal met the Commission Standards for Review of Construction: 1. Height: The applicants’ elevation drawing illustrating the east side of Edgemere Ct. the building makes it appear as this proposed home is of same height or slightly lower than the other homes. This is misleading, because many of these other roofs a lot these roof slope back and away from their front facades. The notion of being visually compatible is not the case, when one comes across with a flat façade of a height similar to the roof peaks of those homes. 2. Proportion of facades: E. Dudnik did not see that relationship of the proposed house width to its height is the same as others, i.e., the front façade is not visually compatible with the proportions of the adjacent properties to which it is visually related. 145 of 426 Page 3 of 6 3. Proportion of openings: It was said by the applicant about the windows being similar to the windows on adjacent structures. However, the long strip windows on the proposed facade do not show such window proportion. 4. Rhythm of solids to voids in facades: The large openings and the kind of rhythm, from the left and working its way southward does not present a rhythm similar to those of the other homes. 5. Rhythm of spacing and structures on streets: (mentioned, but no comment) 6. Rhythm of entrance porches-relationship of entrances and other projections: There is a different character shown on the proposed front façade from the styles and kinds of entries seen in most of the other nearby houses illustrated on the applicant’s street elevation. 7. Relationship of materials and texture: Most of the adjacent houses seemed to have a predominant material. The proposed use of cedar, stone, stucco, and glass represent and propose many more than is seen on adjacent structures. 8. Roof shapes: Proposed is a flat roof (rather than slopped). 9. Walls of continuity: There is some continuity as shown on the plan; the setback is respected. 10. Scale of structure: This is a very different scale than the other homes on the block in many respects. It comes off as a very different element than on most of the others. 11. Directional expression of facades: It is very horizontal, so is 919 Edgemere Ct. many of the other homes appear to be much more vertical than horizontal. 14. Innovative design: It needs to be respected. Commissioner Dudnik said looking at the above standards he did not think that they have been met. Commissioner Simon disagreed with Commissioner Dudnik. He noted that the houses are incredibly different from each other. It would be impossible to build new construction that would be compatible with the majority of the houses. The houses to the south are beautiful ranch style houses, which could be in a subdivision in Northfield. About half of the houses on both sides of the street are older houses that are little more typical for Evanston, more like each other. The house to the north is far more massive (a Mediterranean house). It literally would be impossible to design a house that is compatible with the features of the surrounding houses. This is new construction; the Commission has approved other new construction projects realizing it is virtually impossible for new construction to match the historic neighborhood. The Commission 146 of 426 Page 4 of 6 has certainly not applied the standards to require only new construction that hearkens back to make it look like older homes. The Commission has approved a much more modern home than this one. The questions about whether particular features could be modified to be more compatible in scale are legitimate. However, to turn down a house that it is in effect different than the surrounding houses that are incredibly different than each other, then every single house would be denied on that basis. New construction inherently looks different than a 100-year old house. The Commission never required otherwise. These houses are so dramatically different from each other in age, style and proportion that would be impossible to apply those standards. This is a block that is about half newer homes. So to say it does not look like the half of the historic homes has no validity in terms of preservation. Commissioner Itle said the key issues are the materiality, it is too busy compared to the more understated palette of materials that the other houses have. Not to say that it has to match exactly what is there, but perhaps something that is more toned down on the front is appropriate. Commissioner Itle was concerned about the height; the presentation is somewhat misleading to show how high up the second floor of the new house is set relative to everything else on the block. It fits under the height only because the second floor ceiling is a flat roof, and it is equal to the pitch of all the sloped roofs, which are capturing a third floor. Even though in the line drawing it looks similar in height, it will be perceived as much taller than everything else on the block. The large windows overlooking the Lake are fine, however, something a bit more restrained facing the street is probably appropriate here. Commissioner Schmitt said this particular lot is very challenging; it is the narrowest lot on the block, something to keep in mind. The reason that it’s shaped the way it is, it maximizes the space they have. But it creates the shipping container looking house, but he likes it and appreciates it. Commissioner Reinhold said that all appreciate the innovative design. She asked to look at the proportions of the front façade; the rear façade is less of a concern. The commission understands the size and scale and the need to maximize the lot. She requested to look again at the front and the relationship to the adjacent properties in regards to materiality, color and proportion. She was not saying “can’t have an innovative design,” it is welcomed in Evanston in context. It has to have relationship; it needs to be brought a little bit further to show that relationship to the context. Commissioner Dudnik said he could not tell what is the building an expression of. Fred Wilson said what they wanted to express was that the building is one language in terms of maintaining a consistent style. Commissioner Dudnik said maybe the problem is the combination of different materials. Could it be simplified and make it a much clearer statement? Is all that embellishment needed? Fred Wilson said the issue is composition and materiality. Commissioner Dudnik said a model would help a lot, to 147 of 426 Page 5 of 6 make the clearer and allow the Commission to understand the project better. Have a model of the building and the adjacent homes to the north and south. Chair Williams said the goal was to achieve an airy feel throughout the building, the front façade does not conform to what the design was trying to achieve with the rest of the design around the house. Looking to a modern design on this location is really not an issue. This particular façade does not reflect what else is going on. Public Comment: Harry Lowrance of 919 Edgemere Ct. said the Commission had asked before for a 3D model (previous two designs). He had submitted to City staff the neighbors’ position statement then. They need time to examine the plans. Pauline Sheehan, architect, of 920 Edgemere said it is difficult to get a sense of the massing of the house in relationship to the neighboring properties. A 3D model will go a long way to get a better sense of its scale and its relationship to the neighbors. She is not against contemporary design, but the scale and sensitivity to the other properties is out of line with the unique nature of this street. Philip Crihfield of 911 Edgemere Ct. and 900 Edgemere Ct. objected as he did two years ago to the rear setback, closer to the lake than the adjacent houses and the height (his house next door is a 1.5 story with the roof angled). This is a 2.5 high story house, up to 35’; his house is 26’ high. The height of the house in relation to the back is such for an expansive view of the lake, but at the expense of their privacy. Philip Crihfield said the former developer raised the height of the rear yard. He would like to see what the building height is taken from the back or from the street. He asked the Commission for more time to review the plans by his architect. Chair Williams said City staff received a letter from Mike Arrington of 929 Edgemere Ct. opposing the application. Chair Williams said the Commission would like to see the application again given some the concerns, specifically about the front façade, the use of materials, and other issues raised, e.g., models to illustrate the proportions and relationship to other homes. Garry Shumaker referring to Commissioner Dudnik’s comments said the proposed house terraces back. From the street view, the house will taper back and will appear lower or at least at the same height as the adjacent properties. In terms the issue of floor heights raised by Commissioner Itle, the parapet wall in the low line of the ‘C’ is the floor line. His clients believe they have addressed all the previous concerns and their project meets the standards of construction. He asked the Commission take a vote at this meeting and not to defer the application to a future meeting. Chair Williams allowed at this time Jackie Crihfield of 911 and 900 Edgemere Ct. to speak. Jackie Crihfield said this is a beautiful house, but it is enormous. The former developer had two other designs that were extremely appropriate for this site. 148 of 426 Page 6 of 6 The Commission discussed at this time options of how to proceed with the new application and whether the ordinance allowed for the applicant to refuse a postponement or deferment and to demand a vote at this time. Garry Shumaker reiterated his clients’ desire for a vote at the meeting. Commissioner Schmitt made a motion to issue a COA for 917 Edgemere Ct. in that the standards for construction 1- 11, 13, 14 and 16 have been met, seconded by Commissioner Bady. The motion failed. Vote: 0 ayes, 8 nays. 9. ADJOURNMENT Commissioner Simon made a motion to adjourn the meeting at 9:50 pm, seconded by Commissioner Schmitt. The motion passed 7 ayes, 0 nays. Respectfully submitted, Carlos D. Ruiz Senior Planner/Preservation Coordinator Next Meeting: TUESDAY, September 11, 2018 at 7:00 P.M. (Subject to change) 149 of 426 For City Council Meeting of July 23, 2018 Item SP3 Lincoln Street Beach Ownership and Operations For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Michelle L. Masoncup, Corporation Counsel Subject: Lincoln Street Beach Ownership and Operations Date: July 20, 2018 Recommended Action Staff recommends City Council accept and place this report on file. Staff also recommends City Council authorize the City Manager to negotiate a memorandum of understanding (“MOU”) between the City of Evanston and Northwestern University specifying the operational details and maintenance responsibilities for the Lincoln St. Beach. Funding Source N/A Livability Benefits Build Environment: Enhance Public Spaces Summary At the July 9, 2018 City Council meeting the City Manager announced that the Lincoln Street Beach had reopened after being closed for several years due to construction on the Northwestern Campus. Previously known as the Northwestern Beach, beach access prior to 2018 was restricted to Northwestern Students. The beach is now known as the Lincoln Street Beach and is fully open to the public via paid daily admission, a City beach season token, or a Northwestern University paid recreation membership. Background In July of 1962, Northwestern University (“NU”) began construction to expand its physical footprint east into Lake Michigan. In order to expand, NU proceeded with a landfill which required approval by both the City of Evanston and the State of Illinois. Since the landfill, sand has accreted, or aggregated, north of the landfill parcel of land Memorandum 150 of 426 creating the Lincoln Street Beach in the 1960’s. The Lincoln Street Beach has historically been used by NU students throughout the years. In 2015, NU underwent an extensive permitting process with the Illinois Department of Natural Resources (“IDNR”) to construct its new lakefront athletic complex. During this process, NU and the City of Evanston partook in discussions where the parties agreed that NU would be responsible for staffing and maintaining Lincoln Street Beach, while the City would be responsible for grading it. Lincoln Street Beach would also be accessible to all individuals that held City beach tokens or paid daily admission. Throughout the years, various accretions and shifts of the shoreline have resulted in uncertainty as to ownership and title to the Lincoln Street Beach. With the completion of the athletic complex and the opening of the beach, Ald. Fiske directed staff to look into issues of ownership, beach responsibilities, and addressing any outstanding issues related to the beach. City staff has diligently worked and communicated with other governmental entities to evaluate how to best address all of the raised issues. Lincoln Street Beach Title The northern portion of the beach parcel abuts City-owned property, while the western and southern portions of the beach parcel abuts Northwestern University. Through the passing of time, evidence shows that the beachfront at the immediate end of Lincoln Street has been washing away. Furthermore, the portion of the beach that is part of the City Water Plant Complex has not had public access for many years. Cook County records indicate that Lincoln Street Beach falls well within the municipal boundaries of the City of Evanston. Preliminary research indicates that the Lincoln Street Beach has been viewed as a Northwestern Beach throughout the years from 1962 to 2015. Access to the beach was historically restricted to NU students and staff; the university did not offer access to the general public prior to the construction of the athletic complex. The Law Department is in communications with the Illinois Department of Natural Resources - Office of Water Resources, the U.S. Army Corp. of Engineers District Legal Counsel, and Northwestern University’s Office of General Counsel. To date, the City does not have any documentation providing proof of ownership but will continue to research the ownership of the beach parcel and tentatively plans to return to the City Council with an update in September 2018. Attachments 1963 Map of the Subject Property 2018 Map of the Subject Property 151 of 426 Lincoln Street Beach Aerial View 1963 152 of 426 Lincoln Street Beach Aerial View 2018 153 of 426 Item SP4 For City Council Meeting of July 23, 2018 Real Estate Transfer Tax Increase For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Michelle L. Masoncup, Corporation Counsel Hitesh Desai, Chief Financial Officer/Treasurer Subject: Real Estate Transfer Tax Increase Date: July 23, 2018 Staff Recommendation Staff recommends City Council approval for an increased real estate transfer tax from $5.00 per $1,000 to $7.00 per $1,000, to be split evenly between the buyer and seller at a rate of $3.50 per $1,000, respectively. This practice is common in Illinois municipalities as it shares the burden evenly of the real estate transfer tax. Estimated additional revenues with the implementation of this increased real estate transfer tax equal $1.4 million annually. Due to statutory time restraints, the City Council must take action regarding any real estate transfer taxes during the July 23, 2018 City Council meeting. If this is approved, a resolution will be prepared for the August 13, 2018 City Council meeting and a public notice of a hearing will be prepared for publishing in the newspaper. Livability Benefit: Innovation & Process: Support local government best practices and processes. Summary Pursuant to 65 ILCS 5/8-3-19, “Home Rule Real Estate Transfer Taxes,” the City may raise the real estate transfer tax imposed on the buyer, seller, or both solely by referendum. Currently the City’s real estate transfer tax is $5.00 per every $1,000.00 and the seller is responsible for the entire payment. If an increase to the tax was approved by the voters of Evanston an additional $1.4 million in revenue would be realized. A referendum approving an increase to this tax has been defeated twice in the last 20 years as both times the proposal was to increase the tax only for the seller. If the transfer tax was split evenly between the buyer and the seller, the seller would see a reduction in the amount they are paying from $5.00 per thousand to $3.50 per thousand. Reducing the tax amount that the seller has to pay increases the likelihood of the tax ultimately being approved by voters. Memorandum 154 of 426 In 2017, 1,236 property sales were subject to the transfer tax. The total amount of transfer tax collected during that year was $3,661,032. A full detail of the property sales and associated revenue is attached. Progressive Real Estate Transfer Tax A series of additional inquiries were posed to City staff during the July 9, 2018 City Council meeting related to the implementation of progressive real estate transfer taxes. Additionally, the City Council asked for a chart detailing the total sales per year, broken down by property sale price and property type. Responsive to these inquiries, City staff presents responses below, as well as attaches a chart with the requested information presented. (1) What causes of action may be pursued against the City if a progressive real estate transfer tax is implemented in the State of Illinois? A general review of cases filed based on the implementation of real estate transfer taxes were based on alleged violations of the uniformity clause and the equal protection clause. “The purpose of the uniformity clause in the state constitution is to enforce minimum standards of reasonableness and fairness as between groups of taxpayers, and impose more stringent limitations than the equal protection clause on the authority of a legislative body to classify the subjects and objects of taxation.” Rajterowski v. City of Sycamore, 405 Ill. App. 3d 1086, 1107 (2d Dist. 2010). With regards to the equal protection clause, “the relevant inquiry when addressing plaintiffs' equal protection claim is whether the distinctions drawn by the tax ordinance rationally promote the ordinance's objectives.” Ball v. Vill. of Streamwood, 281 Ill. App. 3d 679, 685 (1st Dist. 1996). Unsuccessful cases based their cause of action on lack of due process and the constitutional fundamental right to travel; in other words, where law deters travel, inclusive of relocation. (2) What lawsuits, if any, have been filed against other municipalities for implementing progressive real estate transfer taxes? With respect to completed lawsuits, how many had a verdict against the municipality for the implementation of a progressive real estate transfer tax? A general review of lawsuits within the State of Illinois did not reveal a lawsuit based on the implementation of a progressive real estate tax. This is consistent with the fact that the State of Illinois does not have a municipality which has enacted such a tax. Additionally, a brief review of lawsuits outside of the State of Illinois did not yield results regarding successful lawsuits against municipalities regarding progressive real estate taxes. 155 of 426 (3) What deadlines and proposed timelines must the City Council abide by in order to properly implement a change in the real estate transfer tax? Date Action Item July 23, 2018 Deadline for City Council to Decide Real Estate Transfer Tax Changes, if any. July 27, 2018 Public Hearing Notice due to Newspaper August 3, 2018 Last Day to Publish Hearing Notice Requirement Required by Statute August 13, 2018 Public Hearing for Real Estate Transfer Tax Proposal August 13, 2018 City Council Adoption of Resolution for Real Estate Transfer Tax Proposal August 30, 2018 Deadline to File Resolution with County November 6, 2018 Question for Real Estate Transfer Tax Proposal to Appear on the Ballot Legislative History June 18, 2018 The City Manager’s Office presented different revenue generating proposals for the 2019 Budget to the City Council. City Council directed staff to further provide additional information related to real estate transfer taxes, including a general increase to the real estate transfer tax and the option for a progressive tax. July 9, 2018 City staff provided the City Council with updated information related to the progressive real estate transfer tax proposal. The City Council reviewed the information and posed additional questions the Finance Division and the Law Department for consideration at the July 23, 2018 City Council meeting. Attachments 2017 Real Estate Annual Sales by Property Sale Price and Property Type 156 of 426 2017 - Real Estate Transfer Tax Data Property Type $0 - $250K $250K - $500K $500K - $1M $1M - $1.5M $1.5M - $2M $2M - $5M $5M+ Total Commercial # of Sales (5) (9) (4) (1) (2) (2) (5) (28) Amount $581,107 $3,511,600 $2,650,000 $1,210,000 $3,490,000 $4,187,500 $37,886,171 $53,516,378 Revenue $2,906 $17,558 $13,250 $6,050 $17,450 $20,938 $189,431 $267,582 Condo # of Sales (303) (223) (45) (1) (2) (574) Amount $53,611,876 $75,040,399 $28,396,500 $1,250,000 $13,300,000 $171,598,775 Revenue $268,059 $375,202 $141,983 $6,250 $66,500 $857,994 Residential # of Sales (13) (29) (15) (2) (5) (2) (66) Multi Unit Amount $2,171,494 $10,982,787 $9,899,500 $2,830,000 $14,465,000 $133,450,000 $173,798,781 Revenue $10,857 $54,914 $49,498 $14,150 $72,325 $667,250 $868,994 Residential # of Sales (93) (189) (223) (41) (11) (5) (562) Single Family Amount $17,159,845 $70,939,337 $158,366,621 $51,477,149 $18,982,500 $14,840,000 $331,765,452 Revenue $85,799 $354,697 $791,833 $257,386 $94,913 $74,200 $0 $1,658,827 Vacant Land # of Sales (4) (1) (1) (6) Land Trust Amount $585,000 $350,000 $592,000 $1,527,000 Revenue $2,925 $1,750 $2,960 $7,635 Grand Total # of Sales (418) (451) (288) (45) (13) (12) (9) (1,236) Amount $74,109,322 $160,824,123 $199,904,621 $56,767,149 $22,472,500 $33,492,500 $184,636,171 $732,206,386 Revenue $370,547 $804,121 $999,523 $283,836 $112,363 $167,463 $923,181 $3,661,032 157 of 426 ​CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 25th, 2018 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Rue Simmons Alderman Suffredin Alderman Wilson (7) Absent: Alderman Fleming Alderman Wynne (2) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 158 of 426 Mayor’s Public Announcements Mayor Hagerty announced Park & Recreation month for the month in July. Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz invited Joe Boskovski and Professor Len Lup to give a presentation on the Maxwell X Lab Report on the City of Evanston’s 311 System via Skype. Also invited Director Lawrence Hemingway and share a presentation about Park & Recreation month in July. The 2018 Evanston Recycles event will take place on Saturday, July 7, 9 a.m. to noon, at Evanston Township High School. Promotions/Appointments: ● Michelle Masoncup, City Attorney/Corporation Counsel ● Joseph Dugan, Deputy Police Chief ● Dennis Leaks, Police Commander ● Timothy Sullivan, Police Sergeant Watch City Clerk’s Communications City Clerk announced the roll out a digital public comment sheet which allows residents to sign up from their mobile devices. TEFRA HEARING: Mayor Hagerty called the TEFRA Hearing to order at 9:09 p.m. Mayor Hagerty read the following statement to clarify the nature of the hearing​: Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) public hearing help pursuant to the Internal Revenue Code of 198 as supplemented and amended to receive public comment on the proposal to sell General Obligation Bonds in the amount not to exceed $50,000,000 as part of a plan of finance to construct and equip a new Robert Crown Community Center, Ice Complex and Library Center, including, but not limited to, the demolition of existing Robert Crown Community Center, referred to as “The Project” and to pay certain related expenses. All persons desiring to be heard on “The Project” will now have an opportunity to be heard on “The 159 of 426 Project” will now have an opportunity to present written or oral testimony to the Evanston City Council. The Project will include a new building of approximately 135,500 sqft to be used for a public library, an expanded ice arena, a gymnasium, a childcare center, an indoor running track, multi-purpose room and educational cultural program spaces, together with adjacent turfs sports fields. The Project will be located on the current site of the Robert Crown Community Center 1701 Main St. Evanston, IL 60202. The Project will be owned and operated by the City. The bonds will be General Obligation Bonds of the City issued pursuant to its home rules powers, in one or more bonds Ordinances to be passed by this City Council. Notice of this hearing was published in the Chicago Tribune, a newspaper of general circulation on June 1, 2018, more than 14 days before this hearing. The City Council has on file a copy of the publisher affidavit showing said publication. Mayor Hagerty read written testimony submitted by Ald. Fleming into the record: Given the ongoing financial decline of our State budget, the constant calls for financial assistance from my constituents and our city's looming budget deficit, I have many concerns over the request to bond $50,000,000 for Crown. While I understand the need to renovate Crown and many other city facilities and applaud the great efforts to subsidize the cost by Friends of Crown. It would be my preference that we make more efforts to raise revenue prior to bonding. Without the ability to vote on the matter tonight, I respect the careful consideration that my peers would give this issue and will continue to propose more revenue generating ideas next week. In addition, I voice my strong opposition to EPL’s (Evanston Public Library) continued discussion to request a $10,000,000 in bonds for the renovation to their main branch, given tonights request of $2.1 million in financing, $1.25 for branch at Crown and the remaining for the main branch renovations. 160 of 426 TEFRA Hearing: Alderman Discussion Ald. Fiske: Stated that subsoil conditions could account for the increase in price for the Robert Crown Center. Said she also liked the structure set up for the funds to maintain the building for many years. Said the Robert Crown Center is an important project and hopes everyone can support it. Watch Ald. Braithwaite: Said he was generally supportive of the project, but wanted a summary from staff of how the cost of the project soared from $30,000,000 to $50,000,000. Along with the increase in capital expense, Ald. Braithwaite wanted to know about operating expenses for Robert Crown. He asked an explanation were given at a “high level” with a future publication being made available to the public to view. Watch Ald. Wynne No Comment Watch Ald. Wilson: Stated that it was apparent from many years ago, that the Robert Crown project wasn’t going to be built the way the community had expected to be done without a significant contribution from the community. Said the fundraising is covering roughly about 20% of the cost. Said that he likes how the current business model is structured because it protects the asset and it lessens the burden in the long term for the community. Watch Ald. Rue Simmons: No Comment Watch Ald. Suffredin: No Comment Watch Ald. Suffredin: No Comment Watch Ald. Revelle: Shared her disagreement with comments made by Ald. Wilson about the city not maintaining their facilities. Watch Ald. Fleming: Ald. Fleming’s comments were read before the discussion by Mayor Hagerty. Watch 161 of 426 TEFRA Public Comment Peter Giangreco Board member of Friends Of The Robert Crown Center spoke of some of the challenges that could be presented. Said that there are no publicly available turf fields in Evanston. Went on to mention the child care center that serves 100 families would not make NAEYC accreditation. Said there is an equity problem in Evanston that the public library has been trying to address by bringing more services to the West and South neighborhoods in Evanston. Continued to explain how the children from the 4 schools which serve the Robert Crown Center are denied opportunities. Said that Friends of the Robert Crown Center set a goal of raising $10,000,000 which was raised in October of ‘17 which then led to City Council to implement a strategy to bond out for $48,000,000. Lastly he informed City Council there was a press release about an event through which they raised $271,000 surpassing the goal of $250,000, bringing their current total to $11.4 million dollars. Watch Doreen Price Suggested to have the funds split in two portions, with $25,000,000 being spent this year and if more than $15,000,000 is raised then coming back and asking for bonds to fulfill the rest of the funds. Said this would alleviate some of the fears by doing the funding “bit by bit” and won’t inhibit the program. Wanted to see more efforts for partnerships were the community can get involved in helping. Watch Junad Rizki Stated that money is being moved around to fund the Robert Crown project and if problems and issues were to arise, would City Manager Bobkiewicz tap into the funds and use them for something else. Said $20,000,000 in funds is being shifted from the reservoir project which hasn’t been built yet. Is concerned there will be overrun and money will be misused. Said City Council has not explained where the money to pay off the debt is coming from. Watch Ray Friedman Said he did not receive any notice about the TEFRA Hearing despite being subscribed to all the newsletters from the City of Evanston and perhaps many other residents as well, given the turn out for the hearing. Expressed his extreme opposition to the $50,000,000 loan to pay for the Robert Crown Center, after City Council had previously stated it would be built with no cost to the City of Evanston. Said it would create a huge burden on our debt and didn’t know how our budget would pay for the debt. Said that the $50,000,000 could pay for approximately 200 single-family houses in the city. Said City Council should work on balancing the budget before adding more debt. Watch 162 of 426 Priscilla Giles Stated that when Robert Crown was first discussed, only the ice rink was in need of repair. Now she says, it includes the demolition of the entire building and adding a library to the new facility. Said the issue of affordable housing has been a topic of discussion for a longer period of time and that Robert Crown expenses along with the buyouts for the highrises could resolve the issue of affordable housing. Mike Vasilko Clerk Reid read into the record the following portion of an email submitted by Mike Vasilko: “Regarding SP2, Mayor Hagerty has stated publicly that he does not want to raise taxes to pay for Robert Crown. Reading SP2 suggests just the opposite, which its citizens deserve to know if the Council is going to approve tens of millions of dollars in bonds that taxpayers are going to have to pay for in tax increases over decades to come.” Mayor Hagerty called to see if there was a motion to adjourn the public hearing. Ald. Braithwaite called for the motion, with Ald. Simmons seconding that motion. City Clerk Devon Reid called a roll call vote and with a vote of 7-0 the motion carried. Mayor Hagerty called the adjournment of the TEFRA Hearing at 9:45 p.m. Public Comment Junad Rizki Talked about discrepancies found with Fire and Police pension, Mayor’s office renovation and Robert Crown. Believes residents are overpaying for the water in Evanston Watch Lindy Korner Asked staff to place priority of traffic laws in Evanston to ensure the safety of the residents. Offered suggestion on how to improve traffic safety Watch Betty Ester Asked for percentage cuts for the programs being considered for removal. Shared statements submitted by other residents Watch Ray Friedman Shared concerns of how money is being prioritized in the city and asked staff to provide answers to the concerns of the residents. Watch James Engelman Talked about the budget and suggested having brighter street signs for vehicles to see Watch Doreen Price Stated that the city should mentor and partner with the group of the Harley Clarke mansion in order to obtain better results. Made comments about other projects in the city. Watch 163 of 426 Natalia Polomarkakis First time speaker, Natalia voiced her support for Resolution 45-R-18 which opposes the Trump Administration “Zero Tolerance” Policy Watch Special Order of Business (SP1) Resolution 45-R-18, Declaring the Evanston City Council’s Opposition to the Trump Administration “Zero Tolerance” Policy, Opposition to the Indefinite Detention of Children with their Parents, and Urging for the Reunification of all Detained Families City Council adopted Resolution 45-R-18, declaring the Evanston City Council’s opposition to the Trump Administration “Zero Tolerance” Policy, opposition to the indefinite detention of children with their parents, and urging for the reunification of all detained and separated families. For Action Passed 7-0 Watch (SP2) Ordinance 71-O-18, Authorizing 2018 A, B, C and D General Obligation Bond Issues City Council introduced Ordinance 71-O-18 providing for the issuance of one or more series of not-to-exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center, one or more series of not-to-exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, for capital improvements, one or more series of not-to-exceed $10,000,000 General Obligation Refunding Bonds, Series 2018C, for refunding purposes and one or more series of not-to-exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2018D, for redevelopment projects, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale date, Watch 164 of 426 which is tentatively scheduled in late July / August. A detailed breakdown of the funding sources can be found on the corresponding transmittal memorandum. For Introduction Passed 7-0 (SP3) Resolution 42-R-18, Amending the City of Evanston Budget Policy City Council adopted Resolution 42-R-18, amending the City of Evanston budget policy. The Resolution will increase the City’s debt limit to $150M in order to accommodate the bond issuance requested in Item SP2. For Action Passed 7-0 Watch Consent Agenda (M1) ​Approval of Minutes of the Regular City Council Meetings of May 21, 2018 and May 29, 2018. For Action Approved on Consent Agenda Motion: Ald. Rainey Watch (A1) ​Payroll – May 28, 2018 through June 10, 2018 $2,914,751.37 For Action (A2) ​Bills List – June 26, 2018 $3,366,487.59 For Action Approved on Consent Agenda (A3) One-Year Contract Renewal with Sam Goss & Associates for Handyman Services City Council authorized the City Manager to execute the final year of a three (3) year agreement with Sam Goss & Associates (1727 Brummel, Evanston) to provide handyman services for the Handyman Program. This agreement will cover the period of July 1, 2018 through June 31, 2019 at a 165 of 426 cost not to exceed $35,000 ($30/hour for labor plus materials/supplies purchased to complete a task). Funding is provided from the Affordable Housing Fund (Account 250.21.5465.63095), with a budget of $35,000.00. For Action Approved on Consent Agenda (A4) Contract with American Surveying & Engineering, P.C. for the Survey Benchmark Update City Council authorized the City Manager to execute a contract for the Survey Benchmark Update (No. 18-26) with American Surveying & Engineering, P.C. (150 N. Wacker Drive, Suite 2650, Chicago, IL 60606) in the amount of $49,447.42. This will verify the accuracy of the existing 18 survey monuments and to install an additional 20 monuments around the City. The monuments are utilized by contractors, developers, engineers, and City staff to design and construct projects ranging from roadway improvements to commercial development. Funding for this project will be provided from Capital Improvement Program (CIP) 2018 General Obligation Bonds (Account 415.40.4118.65515 – 418015), which has a budget allocation of $50,000, all of which is remaining. For Action Approved on Consent Agenda (A5) Contract with Construction Consulting & Disbursement Services for the Water Treatment Plant Door Renovations City Council authorized the City Manager to execute a contract with Construction Consulting & Disbursement Services (5836 Lincoln Avenue, Suite 200, Morton Grove, IL) for the Water Treatment Plant Door Renovations (Bid 18-29) in the amount of $80,500. Funding will be provided from the Water Fund (Account No. 513.71.7330.65515 – 718002), which was budgeted at $130,000 in FY 2018 and has $128,040 remaining. For Action Approved on Consent Agenda (A6) Sole Source Contract with Elcast Lighting to Repair the City of Evanston’s Street Light Fixtures and Units City Council authorized the City Manager to execute a sole source contract for the repair of ninety-three (93) Tallmadge Induction lighting units and fifty-eight (58) Induction Davit fixtures with Elcast Lighting (815 S. Kay Avenue, Addison, Illinois, 60101) in the amount of $36,473.00. 166 of 426 Funding for this purchase will come from Capital Improvement Fund – Street Improvement Program – Lighting (Account 415.40.4118.65515-418024) budgeted in the amount of $175,000.00 with a remaining balance of $85,000. For Action Approved on Consent Agenda (A7) Contract with Garland/DBS, Inc. for the Fire Station 2 Roof Replacement City Council authorized the City Manager to execute a contract for the Fire Station 2 Roof Replacement with Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) in the amount of $234,057. Funding will be provided from the GO Bond Capital Improvement Fund (Account 415.40.4118.65515 – 418007). The roof replacement project was budgeted at $220,000 in FY 2018. The additional $14,057 for the masonry repairs will be provided from Facilities Contingency. For Action Approved on Consent Agenda (A8) Contract with Garland/DBS, Inc. for Mason Park Fieldhouse Roof and Exterior Improvements City Council authorized the City Manager to execute a contract for Mason Park Fieldhouse roof and exterior improvements with Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) in the amount of $109,996. Garland/DBS Inc. was the selected contractor for roofing and masonry work through the U.S. Communities cooperative purchasing program. Funding will be provided from Community Development Block Grant Funds (Account 415.40.4318.65515 – 618009). This project was budgeted at $110,000 in FY 2018. For Action Approved on Consent Agenda (A9) Contract with MAG Construction Co. for the South Standpipe Pump Station Motor Control Center and Building Renovation City Council authorized the City Manager to execute a contract for the South Standpipe Pump Station Motor Control Center and Building Renovation (Bid 18-17) with MAG Construction Co. (629 Homewood Avenue, Highland Park, IL 60035) in the amount of $377,000.00. Funding for will be provided from the Water Fund (Account 513.71.7330.65515 – 717006), which has an FY2018 budget of $325,000. 167 of 426 Funding for the difference between the budget and the bid cost is available in the Water Fund from delays on other projects, specifically the Clearwell 9 Replacement Project. For Action Approved on Consent Agenda (A10) Ordinance 63-O-18, Amending the City Code to Remove One-Way Alley Restriction between Harrison Street and Colfax Place City Council adopted Ordinance 63-O-18, amending Section 10- 11-4, Schedule IV(B) of the City Code to remove one-way restriction for the alley between Harrison Street and Colfax Place east of Crawford Avenue. The required signs will cost approximately $40 and will be installed by in-house staff. Funding will come from the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2018 budget of $58,000 and a YTD balance of $24,406. For Action Approved on Consent Agenda (A11) Ordinance 35-O-18, Sale of Surplus Property Fleet Vehicles City Council adopted Ordinance 35-O-18, directing the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, July 24, 2018 or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Action Approved on Consent Agenda (A12) Resolution 39-R-18, Local Agency Agreement with the Illinois Department of Transportation for the Central Street Bridge Phase II Engineering Funding City Council adopted Resolution 39-R-18 authorizing the City Manager to sign a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Central Street Bridge Phase II Engineering (construction plans). The Agreement establishes the maximum grant funding at 80% of the engineering cost and commits Evanston to fund 168 of 426 20% of the engineering cost. In accordance with IDOT procurement procedures, City staff negotiated a final cost for the Phase II Engineering with Stanley Consultants. The total Phase II Engineering cost is $519,512, of which $415,674 (80%) will be funded from a federal grant from the Surface Transportation Program – Bridge Program (STP-BR) and $103,918 (20%) from the City’s Capital Improvement Program (CIP) General Obligation Bonds. For Action Approved on Consent Agenda (A13) Resolution 40-R-18, Agreements with Illinois Department of Transportation and Stanley Consultants, Inc. for the Central Street Bridge Phase II Engineering Study City Council adopted Resolution 40-R-18 authorizing the City Manager to sign a Preliminary Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation and a Professional Services Agreement with Stanley Consultants, Inc. (850 West Higgins Road, Suite 730, Chicago, IL 60631) for the Central Street Bridge Phase II Engineering. The total cost of the Phase II Engineering Services with Stanley Consultants, Inc. is $519,512. A federal grant will reimburse the City for 80% of the engineering cost, or $415,674 and the remaining 20%, or $103,918 will be from the Capital Improvements Fund, 2018 General Obligation Bonds, account 415.40.4118.62145-416513. For Action Approved on Consent Agenda (A14) Resolution 44-R-18, Approval of Amended Agreement for the Northern Illinois Police Alarm System Evanston Police Department City Council adopted Resolution 44- R-18, authorizing the City Manager to approve an amended mutual aid agreement for the Northern Illinois Police Alarm System (NIPAS). NIPAS is a mutual-aid group that provides the Evanston Police Department with emergency services capability, mobile field force capability, and a large contingent of bicycle officers trained for crowd control. For Action Approved on Consent Agenda (A15) Resolution 27-R-18, Termination of Lease at 2222 Oakton; and Issuance of a Request for Qualifications/Proposals for Reuse Staff seeks direction on the next steps for the City-owned property at 2222 Oakton Street, including issuance of a Request for Qualifications/Proposals. Staff recommends continuation of Resolution Watch 169 of 426 27-R-18, “Authorizing the City Manager to Execute a Mutual Termination of Lease Agreement for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC” to the next Administration & Public Works Committee meeting. For Action Held in Committee (A16) Resolution 29-R-18, Authorizing the City Manager to Enter into a Six Month Lease Agreement for Studio 220 at the Noyes Cultural Arts Center City Council approved Resolution 29-R-18, authorizing the City Manager to enter into an agreement for a six (6) month lease term with new tenant Soccorro Mucino, an Evanston resident, to lease vacant studio 220 at the Noyes Cultural Arts Center. For Action Approved on Consent Agenda (A17) Resolution 46-R-18, Amendment to the Commercial Lease of City-Owned Property located at 727 Howard Street to Hip Circle Empowerment Center City Council adopted Resolution 46-R-18, authorizing the City Manager to amend the five year lease agreement with Hip Circle Empowerment Center located in city-owned property at 727 Howard Street to account for additional expenses related to construction of tenant improvements. Funding of up to $40,350 will be from the Howard/Ridge Tax Increment Financing Fund (Account 330.99.5860.65509). For Action Approved on Consent Agenda (A18) Ordinance 67-O-18, Updating Authorized Signatories and Financial Institutions for Deposits/Investments of City Funds City Council adopted Ordinance 67-O-18 to allow the City to invest money using services of 5/3 Securities, Inc., PFM Investment Services and Wintrust Community Bank. For Introduction Approved on Consent Agenda 170 of 426 (A19) Ordinance 72-O-18, Increasing the Onsite Beer Sample Sale Size Limit From 24 to 32 ounces for the Class K license Class. City Council adopted Ordinance 72- O-18, amending Evanston City Code Subsection 3-4-6-(K) to increase the onsite beer sample sale size limit from 24 to 32 ounces. For Introduction Approved on Consent Agenda (A20) Ordinance 73-O-18, Amending Sunday Service Hours to Begin at 10 a.m. for Restaurant Liquor Licenses City Council adopted Ordinance 73- O-18, amending Evanston City Code Subsections 3-4-6-(A), 3-4-6-(C), 3-4-6-(C1), 3-4-6-(D), 3-4-6-(H), 3-4-6-(I), and 3-4-6-(J) to amend Sunday alcohol service hours to begin at 10 a.m. For Introduction Approved on Consent Agenda (A21) Ordinance 74-O-18, Decreasing the Number of Class C Liquor Licenses for Cheesie’s Pub and Grub LLC, located at 622 Davis Street City Council adopted Ordinance 74-O-18, amending Evanston City Code Subsection 3-4-6-(C) to decrease the number of Class C Liquor Licenses from twenty-five (25) to twenty-four (24), due to the closure of Cheesie’s Pub and Grub located at 622 Davis Street. Staff recommends suspension of the rules for Introduction and Action at the June 25, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda (P1) Granting Vacation Rental License for 2001 Orrington City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. This item was held at Committee on May 29, 2018 until the June 25, 2018 Planning & Development Committee/City Council meeting. For Action Held in Committee Motion: Ald. Fiske Watch 171 of 426 (P2) Ordinance 66-O-18, Adding City Code Subsection 5-4-5-6, “Examination of Records by Unit Owners” City Council approved Ordinance 66-O-18, Adding City Code Subsection 5-4-5-6, “Examination of Records by Unit Owners.” Pursuant to Alderman Fiske’s request and within the City’s home rule authority, Ordinance 66-O-18 will codify and incorporate Public Act 100-0292 record keeping requirements into the City of Evanston Municipal Code, but prohibit the unauthorized access to condominium unit owners’ email addresses and telephone numbers. For Action Approved on Consent Agenda (P3) Resolution 34-R-18, Approving a Plat of Resubdivision for 2020 Greenwood Street City staff recommends adoption of Resolution 34-R-18 approving the proposed re-subdivision of the property located at 2020 Greenwood Street. The applicant, Nikita Turik, Co-Manager, Greenwood Storage, LLC, is proposing to re-subdivide the property into 2 lots. The storage facility will remain; the new lot will be created at the west end of the property. The proposed lots will exceed minimum lot dimension requirements for the district. For Action Held in Committee (O1) Resolution 37-R-18, Amending Section 9.9.2 and Section 24, “Votes,” of the City Council Rules City Council approved Resolution 37-R18, amending City Council Rules and Organization of the City Council of the City of Evanston Section 9.9.2 and Section 24, “Votes,” to clarify voting results during the City Council standing committees, particularly with tie votes. For Action Approved on Consent Agenda Motion: Ald. Wilson Watch (O2) Resolution 38-R-18 Amending the Purpose and Composition of the Membership of the Transportation/Parking Committee City Council adopted Resolution 38-R-18 that includes the following changes to the Purpose and Composition of the Membership of the Transportation/Parking Committee: 1) Decrease the number of members from nine (9) to seven (7); 2) decrease the quotient for members from City Council from four (4) to three (3); 3) Committee should cover various 172 of 426 modes of transportation; 4) remove non-voting ex officio members; and 5) Update the purpose for individuals to consider when making recommendations. For Action Approved on Consent Agenda (O3) Ordinance 69-O-18, Amending City Code Section 2-14-2, “Membership” of the Housing and Community Development Act Committee City Council adopted Ordinance 69-O18, amending Ordinance 103-O-16 that codified the Housing and Community Development Act Committee in line with other City boards and commission, and changes “Section 2-14-2: Membership” to delete the requirement of one member who is a representative of the Plan Commission. This also reduces the total membership of the committee to nine to facilitate quorum. For Introduction Approved on Consent Agenda Call of the Wards Ward 1: Thanked staff for participating at the Mather event and their efforts in ensuring the safety of the residents living there Watch Ward 2: Thanked City Manager for attending the joint 2nd and 5th Ward meeting. Thanked everyone for making it a productive meeting Watch Ward 3: No Report Watch Ward 4: Thanked everyone involved in the participation of the budget meeting Watch Ward 5: Invited families to bring their children to a financial literacy program at YOU in partnership with Operation Hope. The event will take place from July 7- August 4 The event is for children 8-18 and free of charge. Watch Ward 6: No Report Watch Ward 7: Wanted staff to prepare a Resolution for a referendum in time for the ballot for consideration for the public in relation to revenue enhancements. Watch 173 of 426 Ward 8: No Report Watch Ward 9: No Report Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (7-0) City Council recessed into Executive Session. 174 of 426 ​CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 9th, 2018 Present: Alderman Fiske Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons Alderman Suffredin (8) Absent: Alderman Braithwaite (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 175 of 426 Mayor’s Public Announcements Mayor Hagerty thanked the 4th of July Association for creating another memorable 4th of July experience in Evanston this year. Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz invited Evanston Police Chief Richard Eddington to speak on his retirement from the Evanston Police Department. Chief Eddington is expected to retire at the end of December 2018 after more than 44 years of police service. City Manager Bobkiewicz welcomed Shanalee Gallagher, the 2018 ICMA Management Fellow for the City of Evanston. Lastly, the City Manager announced the reopening of Lincoln Street Beach. Watch City Clerk’s Communications City Clerk announced the BCC Summit event on July 17th at 6:30 p.m. Watch Public Comment Pauline Kurtides Sheehan Expressed her dismay about the process given to 917 Edgemere Court. Because the item was added late to the agenda, she believes that residents were not given adequate time to prepare a response and thus denied a due process of the law. Watch Dan Joseph Talked about General Obligation Bonds Watch Michele Hays Shared her experience of being arrested while protesting during the City of Evanston 4th of July Parade. Watch Junad Ruzki Talked about various projects in Evanston which he believes is being mismanaged by staff and City Council. Asked City Council to reevaluate City Manager Bobkiewicz performance and determine if they need to terminate is contract. Watch Mike Vasilko Wanted someone on staff to explain to him how much the increase in taxes will be because of the bonds. Spoke about contracts, donations and work for the Robert Crown Center. Watch 176 of 426 Ray Friedman Expressed his concerns of issuing $50,000,000 in bonds for Robert Crown. Believes the residents should have a say in how their money is spent. Asked to hold off on the bonds until there is a balanced budget and a plan to repay the debts Watch Mary Rosinski Thanked Clerk Reid for conducting the Rules of Order Event with Parliamentarian Joan Bundley. Believed that increasing Transfer Tax Stamp will be detrimental for the image of Evanston. Asked City Council to keep the Recycling Center as a non-profit facility. Lastly, asked City Council for the opportunity to bring the restoration to the Harley Clarke mansion. Watch Allie Harned Wanted to know why City Council would approve a $50,000,000 in bonds that will cost the residents, but not approve the Harley Clarke mansion which would be privately funded at no cost to residents. Watch Priscilla Giles Talked about a noise complaint letter she received from the city. Said other residents in different wards did not receive the same letters. Said there is a lack of communication from the city and believes all residents of Evanston should receive communications coming from the city. Watch Special Order of Business (SP1) Ordinance 71-O-18, Authorizing 2018 A, B, C and D General Obligation Bond Issues City Council adopted Ordinance 71-O-18 providing for the issuance of one or more series of not-to-exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center, one or more series of not-to-exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, for capital improvements, one or more series of not-to-exceed $10,000,000 General Obligation Refunding Bonds, Series 2018C, for refunding purposes and one or more series of not-to-exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2018D, for redevelopment projects, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale date, Watch 177 of 426 which is tentatively scheduled in late July / August. A detailed breakdown of the funding sources can be found on the corresponding transmittal memorandum. For Action Passed 8-0 (SP2) Real Estate Transfer Tax Increase Options Staff recommends direction from City Council regarding Alderman Rainey’s inquiry at the June 18 City Council meeting whether the City has authority to impose a progressive real estate transfer tax based on purchase price of real estate within the City of Evanston. Staff also provides other options for changing the real estate transfer tax, the applicable process to pursue a real estate transfer tax referendum, and a comprehensive survey of Chicagoland municipalities and who is responsible for payment of the real estate transfer tax. For Discussion Direction provided to staff Watch (SP3) ​Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 917 Edgemere Court City Council approved the Application for Appeal from Adam Sabo and Sue Lee, Applicants, in regard to the Preservation Commission's decision denying a Certificate of Appropriateness for the construction of a new single family home within the Lakeshore Historic District at 917 Edgemere Court. Pursuant to City Code Subsection 2-8-8(G), "Appeals," the City Council may make a motion to accept the application for appeal and subsequently affirm, modify or reverse the decision of the Commission within forty (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. For Action Ald Wilson motioned to table item until July 23 Council meeting. Passed 7-1 ​Ald. Fiske voted “No” Watch 178 of 426 Consent Agenda (M1) ​Approval of Minutes of the Regular City Council Meetings of June 18, 2018 and June 25, 2018. For Action Approved on Consent Agenda Watch (A1) ​Payroll –June 11, 2018 through June 24, 2018 $3,235,279.13 For Action Approved on Consent Agenda (A2)​ Bills List – July 10, 2018 $2,617,387.83 For Action Approved on Consent Agenda (A3) 2017 Comprehensive Annual Financial Report City Council accepted and file the 2017 Audited Comprehensive Annual Financial Report (CAFR). For Action: Accept and Place on File Approved on Consent Agenda (A4) Contract with Grumman/Butkus Associates for the Lorraine H. Morton Civic Center HVAC Architectural/Engineering Services City Council authorized the City Manager to execute a contract for engineering services related to the Lorraine H. Morton Civic Center HVAC Architectural/Engineering Services (RFQ No. 18-07) with Grumman/Butkus Associates (820 Davis Street, Ste 300, Evanston, Illinois 60201), in the amount of $47,330.00. Funding will be provided from the Capital Improvement Program (CIP) 2017 General Obligation Bonds (Account No. 415.40.4117-618004), which has an FY 2018 budget of $100,000 with $100,000 remaining. For Action Approved on Consent Agenda (A5) Contract with Lewellyn Technology for Citywide Arc Flash Program City Council authorized the City Manager to execute a contract for the 179 of 426 Citywide Arc Flash Program (RFP 18-24) with Lewellyn Technology (6210 Technology Center Drive, Suite 200, Indianapolis, IN) in the amount of $53,575. An Arc Flash study evaluates the level of potential hazard for all major electrical equipment, verifies it is working properly, and then labels them accordingly. Funding will be provided from Capital Improvements Fund 2018 General Obligation Bonds (Account 415.40.4118.65515 – 618003). This project was budgeted at $150,000 in FY 2018 and has $148,124 is remaining. For Action Approved on Consent Agenda (A6) Approval of 2018 Pay Station Expenses to Total Parking Solutions City Council authorized expenditure to Total Parking Solutions, Inc. (2721 Curtiss St., Downers Grove, IL 60515), to cover the fees associated with 22 parking meter terminals (pay stations) in the amount of $33,000 for the period May 16, 2018 through May 15, 2019. Funding is provided by the Parking Fund (Account 505.19.7015.62245), with an FY2018 budget of $55,740 and a remaining balance of $50,779. For Action Approved on Consent Agenda (A7) Robert Crown Community Center, Ice Complex and Library Construction Manager Services Construction Contract Award City Council authorized the City Manager to execute a contract to provide construction management services for the Robert Crown Community Center, Ice Complex and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622) in the amount of $47,741,803. A super-majority (two-thirds) vote by the City Council is required for approval. Funding for this project will be provided by various sources. Detailed information can be found in the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A8) Consulting Contract Amendment #2 for Bidding, Negotiations, Permitting, Construction Administration and LEED Commissioning Services for the Robert Crown Community Center, Ice Complex and Library Project City Council authorized the City Manager to amend an existing architectural services contract for bidding, negotiations, permitting, 180 of 426 construction administration and LEED commissioning services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects LLC., (230 W. Superior Street, 6 th Floor, Chicago, IL 60654), in the amount of $1,099,650.00. This amendment will modify the existing agreement from $2,146,833.00 to $3,246,483.00 and extend the existing contract deadline from June 30, 2017 to July 31, 2021. Funding will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund, Account 416.40.4160.62145.616017. For Action Approved on Consent Agenda (A9) Resolution 48-R-18, Memorandum of Understanding with the Chicago Transit Authority for the Modernization of the CTA Purple Line in Evanston City Council adopted Resolution 48-R-18, authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the Chicago Transit Authority (CTA) for the modernization of the CTA Purple Line in Evanston, with a focus on support for the Davis Street CTA station, with a local match contribution from the Washington National Tax Increment Finance (TIF) district. Funding will be from the Washington National TIF Fund (Account 300.99.5470.65515). For Action Approved on Consent Agenda (A10) Resolution 27-R-18, Mutual Termination of Lease of City-Owned Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC City Council adopted Resolution 27-R-18, “Authorizing the City Manager to Execute a Mutual Termination of Lease Agreement for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. The adoption of this resolution includes approval of the settlement agreement for repayment of three months of rent, utilities owed at the property, and additional funds attributed to sales, liquor and property taxes not recovered due to the business not locating at the property. For Action Passed 5-2​ Ald. Fleming and Suffredin voted “No” Watch 181 of 426 (A11) Resolution 47-R-18, Issuance of a Request for Qualifications/Proposals for Reuse of Recycling Center at 2222 Oakton Street City Council adopted Resolution 47-R-18, “Authorizing the City Manager to Initiate a Request for Qualifications / Request for Proposals (RFQ/P) for Reuse of City-Owned Real Property Located at 2222 Oakton Street”. This resolution would initiate the process to identify future users for the City-owned property. The proposed timeline is enclosed in the memo and, if authorized by the City Council, staff will update the RFQ/P document. For Action Passed 6-2 ​ Ald. Suffredin and Revelle voted “No” Watch (A12) Ordinance 70-O-18, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands” to Add a Loading Zone at 1007 Church Street City Council adopted Ordinance 70-O-18, amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands.” to add a loading zone at 1007 Church Street. For Introduction Approved on Consent Agenda (A13) Ordinance 75-O-18, Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones” to Add a Loading Zone at 609 South Boulevard City Council adopted Ordinance 75-O-18, amending City Code Section 10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard. For Introduction Approved on Consent Agenda (P1) Vacation Rental License for 2001 Orrington Avenue City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. This item was tabled on June 25, 2018 until the July 9, 2018 City Council meeting. For Action Item held in Committee until the July 23, 2018 meeting Watch 182 of 426 (P2) Resolution 34-R-18, Approving a Plat of Resubdivision for 2020 Greenwood Street City Council adopted Resolution 34-R-18 approving the proposed re-subdivision of the property located at 2020 Greenwood Street. The applicant, Nikita Turik, Co-Manager, Greenwood Storage, LLC, is proposing to re-subdivide the property into 2 lots. The storage facility will remain; the new lot will be created at the west end of the property. The proposed lots will exceed minimum lot dimension requirements for the district. Resolution 34-R-18 was held on June 25, 2018 to the July 9, 2018 City Council. For Action Approved on Consent Agenda (P3) Ordinance 80-O-18, Granting a Special Use for a Type 2 Restaurant, Gotta B Crepes, at 2901 Central Street City Council adopted Ordinance 80-O-18, granting special use approval for a Type 2 Restaurant, Gotta B Crepes, at 2901 Central Street in the B1a Business District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Introduction and Action Approved on Consent Agenda (P4) Ordinance 79-O-18, Amending Various Portions of the City of Evanston Zoning Ordinance Revising Minor Preservation Commission Review Procedures City Council amended the Zoning Ordinance Sections 6-4-6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. For Introduction Approved on Consent Agenda (O1) Removal of Arrest Records from Website City Council approved for staff to no longer post arrest records on the City of Evanston’s website; however, staff will continue to maintain the daily crime bulletins and make arrest records available upon request. Watch 183 of 426 For Action Ald. Revelle motioned to amend to add administrative adjudication (hearing dockets) records to the policy and to amend the policy to keep the records on the the City website for a rolling 14 days. Passed 8-0 (O2) Ordinance 69-O-18, Amending City Code Section 2-14-2, “Membership” of the Housing and Community Development Act City Council adopted Ordinance 69-O-18, amending Ordinance 103-O-16 that codified the Housing and Community Development Act Committee in line with other City boards and commission, and changes “Section 2-14-2: Membership” to delete the requirement of one member who is a representative of the Plan Commission. This also reduces the total membership of the committee to nine to facilitate quorum. For Action Approved on Consent Agenda Motion: Ald. Wilson Watch (O3) Entrepreneurship Support Program Applications City Council approved financial assistance through the Entrepreneurship Support Program totaling $5,000 for the following Evanston businesses: Hair Science for $2,500; and Aerospace Careers Network Resource for $2,500. Funding will be from the Economic Development’s Business Retention/Expansion Fund (Account 100.21.5300.62662), with a FY 2018 Budget of $150,000. A total of $47,846 has been spent or encumbered from this account since the beginning of FY 2018, leaving $102,153.54 available for expenditure. For Action Approved on Consent Agenda (O4) Storefront Modernization Program Applications City Council approved financial assistance on a 50/50 cost-sharing basis through the Storefront Modernization Program to the following Evanston businesses: 10Q Chicken at 816 Church Street in an amount not to exceed $3,401.66; 1030 Davis in an amount not to exceed $18,143 for masonry restoration and storefront glass; and Connections Health at 1854 Sherman Ave in an amount not to exceed $2,705 for an awning and front stoop. Funding will be from the Economic Development’s Business District Improvement Fund (Account 100.21.5300.65522), with a FY 2018 Budget of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $34,489 has been spent or encumbered from this account, leaving $214,511 available for 184 of 426 expenditure. For Action Approved on Consent Agenda (APP1)​ For Re-Appointment: Public Safety Civil Service Commission Joan Hickman Animal Welfare Board Vicky Pasenko Housing & Community Development Act Committee Shawn Jones Housing & Community Development Act Committee Glenn Mackey Housing & Community Development Act Committee Michael Miro For Action Mayor removed the appointments from the agenda. No action taken. Call of the Wards Ward 1: No Report Watch Ward 2: No Report Watch Ward 3: Next Ward meeting will be July 26th at the Chiaravalle Montessori from 7 to 8:30 p.m. Watch Ward 4: No Report Watch Ward 5: 'Lorraine H. Morton: A Life Worthwhile' Documentary will be shown at the Civic Center on July 30th at 11:30 a.m. Invited residents to attend the Preservation Commission meeting on July 10th at 7 p.m. to issue public comment on the importance of Family Focus. Watch Ward 6: No Report Watch Ward 7: Congratulated the Canal Shores Golf Course for receiving the 2018 Silver Ribbon Award from Friends of the Chicago River Watch 185 of 426 Ward 8: Howard Street Business Association is meeting on July 18 at 8:30 p.m. at Peckish Pig. Brummel Park Food Truck Fest at 5:30 on July 17 Watch Ward 9: Community meeting at Robert Crown at 6:30 p.m. Asked the community to think of ways to offset some of the cost for our parks Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (8-0) City Council recessed into Executive Session 186 of 426 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, July 23, 2018 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN FLEMING II.APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 9, 2018 III.CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – June 25, 2018 through July 8, 2018 $3,377,379.11 For Action (A2) Bills List – July 24, 2018 $4,182,368.75 Credit Card Activity (not including Amazon purchases) - Period Ending May 26, 2018 $ 226,485.16 For Action (A3) Contract with Water Products Company for Purchase of 2018 Water Distribution System Materials Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of 2018 Water Distribution System Materials (Bid 18-22 - Group B: brass valves, fittings and gaskets) with Water Products Company (3255 East New York Street, Aurora IL 60504) in the amount of $55,353.55. Purchase of materials under this contract will be funded from the Water Fund (Account 510.40.4540.65055). The FY 2018 budget has an allocation of $150,000. This account has a YTD balance of $99,022.30. For Action 187 of 426 (A4) Contract with S4 Water Sales and Service LLC for Purchase of Anthracite Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Anthracite (Bid No. 17-54) with S4 Water Sales and Service LLC (160 Vanderbilt Court, Bowling Green, KY 42103) in the amount of $23,727.00. Funding for the purchase of Anthracite is from the Water Fund Account 510.40.4220.65085, which has a budget allocation of $45,000.00 for FY2018 and an YTD balance of $39,362.96. For Action (A5) Northwestern Football Parking and Tailgating on the Evanston Wilmette Golf Course During 2018 Season Home Football Games Staff recommends approval of the Evanston Wilmette Golf Course Association’s (EWGCA) new agreement which allows Northwestern to continue to park cars and tailgate on holes 1, 2, 11 and now includes hole 12. On July 24, 2017 City Council approved EWGCA’s request to allow Northwestern to tailgate on hole 12 as a pilot program during the 2017 football season and evaluate the program at the end of the season. There were no problems or major issues within the one year pilot program. For Action (A6) Contract with Axon Enterprise, Inc. for Expansion of the Integrated Body- Worn Camera and Conductive Electric Weapons Staff recommends City Council authorize the City Manager to execute a five (5) - year purchase contract for the expansion of integrated police body-worn cameras and conductive electric weapons with Axon Enterprise, Inc. (17800 N 85th St., Scottsdale, AZ 85255). The City received a federal grant from the Department of Justice’s - Bureau of Justice Assistance (BJA) that will cover half of the cost for the program expansion. Year 1 purchases total $52,173.00 ($26,086.50 actual cost to the City), and Year 2 purchases total $68,816.00 yearly ($34,408.00 actual cost to the City). Years 3 through 5 will total $68,816.00 with full cost to the City. This timeline synchronizes the expansion contract with the original body-worn camera agreement, which was approved by the Evanston City Council on September 25, 2017. A breakdown of funding can be found on the corresponding transmittal memorandum. For Action (A7) Payment to Renew 2018 Membership Fees with Northeastern Illinois Public Safety Training Academy Staff recommends approval of payment of the 2018 Northeastern Illinois Public Safety Training Academy (NIPSTA) membership fees in the amount of $21,512.00 for the Fire Department and Public Works Agency. Funding for both the Fire and Public Works Departments’ memberships will be from Fire Department Account 100.23.2305.62360, with an approved budget of $44,800, and $43,487 remaining. For Action 188 of 426 (A8) One Year Agreement Renewal with Dell/EMC, Inc. for VMware Annual Support & Licensing Staff recommends City Council authorize the City Manager for the purchase of a one year renewal of the annual support and licensing for VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $35,789.47. Funding will be from Account 100.19.1932.62340 (Computer License & Support) which has a FY2018 budget of $500,000.00 and has a current balance of $176,547.21. For Action IV. ITEMS FOR CONSIDERATION (A9) Amazon Credit Card Activity –Ending May 26, 2018 $ 16,706.86 For Action (A10) Resolution 52-R-18, Authorize City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Alley Improvements Staff recommends City Council adoption of Resolution 52-R-18 authorizing the City Manager to file a grant application with the Metropolitan Water Reclamation District of Greater Chicago (MWRD) Green Infrastructure Project Partnership for the paving of two unimproved alleys utilizing permeable paver blocks. The application establishes the maximum grant funding at 60% of the construction cost and commits Evanston to fund 40% of the construction cost, or $200,000. The total estimated cost of construction will be $500,000 with MWRD paying for 60% and the City of Evanston paying for 40%. The City’s share of $200,000 will be paid out of the Sewer Fund (Account 515.40.4535.62461), which has $200,000 budgeted in FY 2018 for stormwater management. For Action (A11) Ordinance 78-O-18, Amending Title 7, Chapter 16 of the Evanston City Code, “Small Wireless Facilities,” Providing for the Regulation and Application for Small Wireless Facilities Staff recommends City Council adopt Ordinance 78-O-18, regulating small wireless facilities and providing for the small wireless facility application process. Staff recommends suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting to comply with the ordinance adoption deadline requirement imposed on municipalities by the Small Wireless Facilities Deployment Act, Public Act 100-0585. For Introduction and Action 189 of 426 (A12) Ordinance 82-O-18, Vacating a Portion of Public Land South of the Church Street Public Right of Way, East of Florence Avenue, to an Abutting Owner Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of public land south of the Church Street public right of way, east of Florence Avenue, to an abutting owner. Payment will be made to the City in the amount of $16,000.00 as determined by a third party appraisal report by Property Valuation Services. For Introduction V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 190 of 426 Administration and Public Works Committee Meeting Minutes of July 9, 2018 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: C. Fleming T. Suffredin, A. Rainey, R. Rue Simmons (arrived at 6:13p.m.) MEMBERS ABSENT: P. Braithwaite STAFF PRESENT: K. Richardson, H. Desai, A. Mackey, W.Bobkiewicz, J. Leonard, L. Hemingway, L. Biggs, D. Stoneback, P. Martinez, A. Villamin, S. Cary, J. Hyink, S. Levine PRESIDING OFFICIAL: Ald. Fleming I. DECLARATION OF A QUORUM: ALDERMAN FLEMING, CHAIR A quorum being present, Ald. Fleming called the meeting to order at 6:11p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 25, 2018 Ald. Rainey moved to accept the Minutes of June 25, 2018 and the A&PW meeting as submitted, seconded by Ald. Suffredin. The Minutes of the June 25, 2018 A&PW meeting were approved unanimously 3-0. Ald. Rue Simmons arrived at 6:13p.m. III. CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll –June 11, 2018 through June 24, 2018 $3,235,279.13 For Action (A2) Bills List – July 10, 2018 $2,617,387.83 For Action (A3) 2017 Comprehensive Annual Financial Report Staff recommends that City Council accept and file the 2017 Audited Comprehensive Annual Financial Report (CAFR). For Action: Accept and Place on File Removed from consent agenda and moved to items for consideration. DRAFT - NOT APPROVED 191 of 426 (A4) Contract with Grumman/Butkus Associates for the Lorraine H. Morton Civic Center HVAC Architectural/Engineering Services Staff recommends City Council authorize the City Manager to execute a contract for engineering services related to the Lorraine H. Morton Civic Center HVAC Architectural/Engineering Services (RFQ No. 18-07) with Grumman/Butkus Associates (820 Davis Street, Ste 300, Evanston, Illinois 60201), in the amount of $47,330.00. Funding will be provided from the Capital Improvement Program (CIP) 2017 General Obligation Bonds (Account No. 415.40.4117-618004), which has an FY 2018 budget of $100,000 with $100,000 remaining. For Action (A5) Contract with Lewellyn Technology for Citywide Arc Flash Program Staff recommends City Council authorize the City Manager to execute a contract for the Citywide Arc Flash Program (RFP 18-24) with Lewellyn Technology (6210 Technology Center Drive, Suite 200, Indianapolis, IN) in the amount of $53,575. An Arc Flash study evaluates the level of potential hazard for all major electrical equipment, verifies it is working properly, and then labels them accordingly. Funding will be provided from Capital Improvements Fund 2018 General Obligation Bonds (Account 415.40.4118.65515 – 618003). This project was budgeted at $150,000 in FY 2018 and has $148,124 is remaining. For Action (A6) Approval of 2018 Pay Station Expenses to Total Parking Solutions Staff recommends the City Council authorize expenditure to Total Parking Solutions, Inc. (2721 Curtiss St., Downers Grove, IL 60515), to cover the fees associated with 22 parking meter terminals (pay stations) in the amount of $33,000 for the period May 16, 2018 through May 15, 2019. Funding is provided by the Parking Fund (Account 505.19.7015.62245), with an FY2018 budget of $55,740 and a remaining balance of $50,779. For Action Ald. Rue Simmons moved to recommend City Council approval of items on the consent agenda (excluding Item A3), seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the consent agenda. IV. ITEMS FOR CONSIDERATION (A3) 2017 Comprehensive Annual Financial Report Staff recommends that City Council accept and file the 2017 Audited Comprehensive Annual Financial Report (CAFR). For Action: Accept and Place on File Ald. Rainey moved to recommend City Council accept and file the 2017 Audited Comprehensive Annual Financial Report (CAFR), seconded by Ald. Rue Simmons. Ald. Rainey stated how vital this document is to the finances of the City. She suggested that the auditing firm, Sikich LLP, facilitate a workshop for the Council on a third Monday to explain this document in detail and how it can be a 192 of 426 significant resource to Council decisions. Dan Berg, Partner of Sikich LLP, explained that the Comprehensive Annaual Financial Report (CAFR) is ready to be submitted to the Government Finance Officers Association for consideration of the Certificate of Conformance in Financial Reporting Award that the City has received in previous years. He discussed the different areas of the report and the importance of the information it contains. He noted that there were less adjusting journal entries this year and the detail of those journals can be found in the Board Communication document. The Committee voted unanimously 4-0 to accept and place the report on file. (A7) Robert Crown Community Center, Ice Complex and Library Construction Manager Services Construction Contract Award Staff recommends that City Council authorize the City Manager to execute a contract to provide construction management services for the Robert Crown Community Center, Ice Complex and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622) in the amount of $47,741,803. A super-majority (two-thirds) vote by the City Council is required for approval. Funding for this project will be provided by various sources. Detailed information can be found in the corresponding transmittal memorandum. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract to provide construction management services for the Robert Crown Community Center, Ice Complex and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622) in the amount of $47,741,803, seconded by Ald. Rue Simmons. The Committee voted unanimously 4-0 to approve the contract. (A8) Consulting Contract Amendment #2 for Bidding, Negotiations, Permitting, Construction Administration and LEED Commissioning Services for the Robert Crown Community Center, Ice Complex and Library Project Staff and the Friends of the Robert Crown Center recommend City Council authorize the City Manager to amend an existing architectural services contract for bidding, negotiations, permitting, construction administration and LEED commissioning services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects LLC., (230 W. Superior Street, 6th Floor, Chicago, IL 60654), in the amount of $1,099,650.00. This amendment will modify the existing agreement from $2,146,833.00 to $3,246,483.00 and extend the existing contract deadline from June 30, 2017 to July 31, 2021. Funding will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund, Account 416.40.4160.62145.616017. For Action Ald. Rue Simmons moved to approve City Council authorize the City Manager to amend an existing architectural services contract for bidding, 193 of 426 negotiations, permitting, construction administration and LEED commissioning services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects LLC in the amount of $1,099,650.00 modifying the existing agreement from $2,146,833.00 to $3,246,483.00 and extending the existing contract deadline from June 30, 2017 to July 31, 2021, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the amended contract. (A9) Resolution 48-R-18, Memorandum of Understanding with the Chicago Transit Authority for the Modernization of the CTA Purple Line in Evanston Transportation & Parking Committee and staff recommend City Council adopt Resolution 48-R-18, authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the Chicago Transit Authority (CTA) for the modernization of the CTA Purple Line in Evanston, with a focus on support for the Davis Street CTA station, with a local match contribution from the Washington National Tax Increment Finance (TIF) district. Funding will be from the Washington National TIF Fund (Account 300.99.5470.65515). For Action Ald. Rue Simmons moved to recommend City Council adopt Resolution 48- R-18, authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the Chicago Transit Authority (CTA) for the modernization of the CTA Purple Line in Evanston, with a focus on support for the Davis Street CTA station, with a local match contribution from the Washington National Tax Increment Finance (TIF) district, seconded by Ald. Rainey. Leah Mooney, of the CTA, presented a Powerpoint discussing the Red and Purple Modernization project. Community Development Director Johanna Leonard and Transportation and Mobility Coordinator Jessica Hyink added that Washington National TIF funds can be used to support infrastructure if it is adjacent to the Washington/National TIF and serves the TIF district. In this case the CTA infrastructure is comprised of the rail and corresponding stations. The Committee voted unanimously 4-0 to approve the MOU. (A10) Resolution 27-R-18, Mutual Termination of Lease of City-Owned Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC Staff recommends City Council adopt Resolution 27-R-18, “Authorizing the City Manager to Execute a Mutual Termination of Lease Agreement for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. The adoption of this resolution includes approval of the settlement agreement for repayment of three months of rent, utilities owed at the property, and additional funds attributed to sales, liquor and property taxes not recovered due to the business not locating at the property. For Action Ald. Fleming moved to recommend City Council adopt Resolution 27-R-18, 194 of 426 “Authorizing the City Manager to Execute a Mutual Termination of Lease Agreement for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC” which includes approval of the settlement agreement for repayment of three months of rent, utilities owed at the property, and additional funds attributed to sales, liquor and property taxes not recovered due to the business not locating at the property, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the resolution. (A11) Resolution 47-R-18, Issuance of a Request for Qualifications/Proposals for Reuse of Recycling Center at 2222 Oakton Street Staff recommends City Council adoption of Resolution 47-R-18, “Authorizing the City Manager to Initiate a Request for Qualifications / Request for Proposals (RFQ/P) for Reuse of City-Owned Real Property Located at 2222 Oakton Street”. This resolution would initiate the process to identify future users for the City- owned property. The proposed timeline is enclosed in the memo and, if authorized by the City Council, staff will update the RFQ/P document. For Action Ald. Rainey moved to recommend City Council adoption of Resolution 47- R-18, “Authorizing the City Manager to Initiate a Request for Qualifications / Request for Proposals (RFQ/P) for Reuse of City-Owned Real Property Located at 2222 Oakton Street”, seconded by Ald. Rue Simmons. Ald. Rainey suggested the document be updated because of how the proposal is phrased. She prefers a lease-to-own agreement as opposed to a sale. City Manager Wally Bobkiewicz explained that only one page requests information. Page 415 of the document requests information about the project description and whether they would like to lease or purchase. At Ald. Fleming’s inquiry, City Manager Bobkiewicz explained that tours of the property are not required to submit a proposal. He noted that plans to build a City parking lot adjacent to the property will be revisited and the schematic design is available on page 420 of the packet. The Committee voted unanimously 4-0 to adopt the resolution. (A12) Ordinance 70-O-18, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands” to Add a Loading Zone at 1007 Church Street The Transportation/Parking Committee recommends City Council adoption of Ordinance 70-O-18, amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands.” to add a loading zone at 1007 Church Street. For Introduction Ald. Rue Simmons moved to recommend City Council adoption of Ordinance 70-O-18, amending City Code Section 10-11-7, Schedule VII(A), 195 of 426 “Passenger Loading Zones, Public Carrier Stops and Stands.” to add a loading zone at 1007 Church Street, seconded by Ald. Suffredin. The Committee voted unanimously 4-0 to adopt the ordinance. (A13) Ordinance 75-O-18, Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones” to Add a Loading Zone at 609 South Boulevard The Transportation/Parking Committee recommend City Council adoption of Ordinance 75-O-18, amending City Code Section 10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard. For Introduction Ald. Rue Simmons moved to recommend City Council adoption of Ordinance 75-O-18, amending City Code Section 10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the ordinance. V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Fleming moved to recommend adjournment, seconded by Ald. Rue Simmons. The meeting adjourned at 6:51pm. Respectfully Submitted, Janella Hardin, PHR 196 of 426 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: July 17, 2018 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – June 25, 2018 through July 8, 2018 $3,377,379.11 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – July 24, 2018 $4,182,368.75 General Fund Amount – Bills list $ 358,772.96 General Fund Amount – Supplemental list $ 1,007.75 General Fund Total: $ 359,780.71 TOTAL AMOUNT OF BILLS LIST & PAYROLL $7,559,747.86 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending May 26, 2018 BMO $ 226,485.16 Attachments: Bills List Credit Card Transactions for Period Ending May 26, 2018 For City Council meeting of July 23, 2018 Items A1 & A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 197 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 100 GENERAL FUND 100 GENERAL SUPPORT FUND 41420 CITY OF EVANSTON - PETTY CASH PETTY CASH - N.E.T.2,500.00 41420 CHRISTOPHER W. TORTORELLO MEALS/TRAINING - NGCRC GANG CONFERENCE 45.00 41420 KIESLER POLICE SUPPLY, INC.AMMUNITION - TRAINING 983.87 100 GENERAL SUPPORT FUND Total 3,528.87 1505 CITY MANAGER 62295 RICHARDSON, KIMBERLY REIMBURSEMENT: ILCMA 358.95 62295 SHANALEE GALLAGHER REIMBURSEMENT: MOVING EXPENSE ICMA FELLOW 750.00 65010 LEAGUE OF WOMEN VOTERS OF EVANSTON EVANSTON BOOK FOR COMMUNITY AMBASSADORS-10 COPIES 50.00 1505 CITY MANAGER Total 1,158.95 1510 PUBLIC INFORMATION 62490 MULTILINGUAL CONNECTIONS LLC CROWN PROJECT MEETING AND JOB FAIR/CTA MEETING TRANSLATIONS 54.00 1510 PUBLIC INFORMATION Total 54.00 1555 FINANCIAL ADMINISTRATION 62615 ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES INC.INTERIM TREASURERS BOND - ASHLEY KING 250.00 62615 ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES INC.TREASURERS BOND - HITESH DESAI 250.00 1555 FINANCIAL ADMINISTRATION Total 500.00 1560 REVENUE & COLLECTIONS 51600 JULIE STEVENSON REFUND: PERMIT 72.00 51600 KIA WHITE REFUND: PERMIT 6.00 51600 STRAHINIJA GOSTOVIC REFUND: PERMIT 6.00 51600 RONALD HARRIS REFUND: PERMIT 36.00 51620 THE LAW OFFICE OF SCOTT TZINBERG REFUND: DUPLICATE PAYMENT 100.00 61060 ACCOUNTING PRINCIPALS SEASONAL HIRE 1,100.00 61060 ACCOUNTING PRINCIPALS TEMPORARY PERSONNEL SERVICES 1,100.00 62210 MSF GRAPHICS, INC.PARKING PASS ORDER 925.64 62210 MSF GRAPHICS, INC.VISITOR PASS ORDER 2,241.15 62315 PITNEY BOWES POSTAGE MACHINE REFILL 100.00 64541 AZAVAR AUDIT SOLUTIONS CONTINGENCY PAYMENT 915.24 1560 REVENUE & COLLECTIONS Total 6,602.03 1570 ACCOUNTING 62205 EVANSTON ROUNDTABLE LLC CAFR TREASURER'S REPORT DISPLAY AD 211.00 62275 FEDERAL EXPRESS CORP.SHIPPING 51.43 1570 ACCOUNTING Total 262.43 1571 TAX ASSESSMENT ADVOCACY 64545 COMPUTER BITS, INC.VPN SOFTWARE 475.00 64545 COOK COUNTY TOWNSHIP ASSESSORS' ASSOCIATION COOK COUNTY ASSESSORS MEETING 300.00 64545 FEYERHERD, PETE ASSESSOR ANNUAL MAINTENANCE 550.00 1571 TAX ASSESSMENT ADVOCACY Total 1,325.00 1580 COMMUNITY ARTS 66040 JULIE COWAN POP UP ART GRANT APPROVED BY ARTS COUNCIL 925.00 1580 COMMUNITY ARTS Total 925.00 1705 LEGAL ADMINISTRATION 52570 ELIOTT TOTURA COMPLIANCE TICKET REFUND 75.00 790195 62130 US LEGAL SUPPORT, INC.CRNKOVIC V COE 90.00 780001 62130 US LEGAL SUPPORT, INC.CRNKOVIC V. COE APRIL PAYMENT 725.98 62509 SUSAN D BRUNNER HEARING OFFICER 1,470.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,410.00 62509 MITCHELL C. EX HEARING OFFICER 1,590.00 65010 WEST GROUP PAYMENT CTR LEGAL SUBSCRIPTION 1,026.40 1705 LEGAL ADMINISTRATION Total 6,387.38 1929 HUMAN RESOURCE DIVISION 62160 TRANS UNION CORP TRANS UNION-BACKGROUND CHECKS 136.73 62160 STANARD & ASSOCIATES STANDARD & ASSOC. EMPLOYMENT TESTING 395.00 62160 THEODORE POLYGRAPH SERVICE, INC.THEODORE POLYGRAPH SERVICES-TESTING FOR EMPLOYMENT 175.00 62270 NORTH SHORE ENH OMEGA EMPLOYEE TESTING SERVICES-ENH-OMEGA 2,374.86 62512 ICIMS ICIMS-ONLINE RECRUITMENT SOFTWARE SERVICE AGREEMENT 4,350.00 1929 HUMAN RESOURCE DIVISION Total 7,431.59 1932 INFORMATION TECHNOLOGY DIVI. 62380 XEROX CORP.COPIER CHARGES 169.70 64505 COMCAST CABLE CABLE SERVICE 3,965.42 64540 VERIZON WIRELESS COMMUNICATION CHARGES 42.12 1932 INFORMATION TECHNOLOGY DIVI. Total 4,177.24 1941 PARKING ENFORCEMENT & TICKETS 62451 AARON SCHREIBER TOW REFUND 205.00 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 132.65 1941 PARKING ENFORCEMENT & TICKETS Total 337.65 1950 FACILITIES 62225 COMCAST CABLE COMMUNICATION CHARGES 109.62 62225 COMCAST CABLE COMMUNICATION CHARGES JUNE 31.54 62245 ELECTRONIC ENTRY SYSTEMS INC.AUTOMATED GATE FOR WEST SIDE OF SERVICE CENTER 9,802.00 62245 FOX VALLEY FIRE & SAFETY FIRE ALARM SYSTEM SERVICE-FLEETWOOD 333.00 62245 FOX VALLEY FIRE & SAFETY FIRE ALARM SYSTEM SERVICE-NOYES 264.50 62245 DCG ROOFING SOLUTIONS ECOLOGY CENTER ROOFING REPAIRS 693.00 62425 THYSSENKRUPP ELEVATOR FIRE 5 ELEVATOR MAINTENANCE 691.44 62509 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 379.00 62509 H-O-H WATER TECHNOLOGY 2018 CHEMICAL WATER TREATMENT FOR HVAC EQUIPMENT 1,104.00 64005 COMED UTILITIES COMED 380.04 64015 NICOR UTILITIES NICOR 122.73 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 680.15 65050 THERMOSYSTEMS, INC.LEVY EMERGENCY HVAC REPAIRS 1,530.95 65050 DANIEL WARZECKA REIMBURSEMENT : ACCIDENTAL CITY CHARGE ON PERSONAL CARD 131.76 1950 FACILITIES Total 16,253.73 2126 BUILDING INSPECTION SERVICES 62190 HAROLD'S TRUE VALUE HARDWARE GRAFFITI REMOVAL SUPPLIES 99.43 62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL SUPPLIES 426.00 62236 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 151.60 62280 FEDERAL EXPRESS CORP.SHIPPING 29.18 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 50.00 62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 4,520.88 65020 CAMPUS GEAR CD UNIFORM EMBROIDERY - ADD COE LOGO 80.00 2126 BUILDING INSPECTION SERVICES Total 5,357.09 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS DISBURSEMENT FOR ESG GRANT 5,018.30 2128 EMERGENCY SOLUTIONS GRANT Total 5,018.30 2205 POLICE ADMINISTRATION 62210 MINUTEMAN PRESS PRINTING SERVICES - EXPLORER PROGRAM 88.80 62210 THE PRINTED WORD, INC.PRINTING SERVICES - BUSINESS CARDS 30.00 62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 511.98 62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - JUNE 340.00 62370 NATIONAL AWARDS & FINE GIFTS RETIREMENT PLAQUE 60.00 64005 COMED ELECTRIC BILL - CAMERAS 226.00 2205 POLICE ADMINISTRATION Total 1,256.78 1198 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 2210 PATROL OPERATIONS 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 1,362.00 65020 J. G. UNIFORMS, INC UNIFORM INSIGNIA 13.00 2210 PATROL OPERATIONS Total 1,375.00 2260 OFFICE OF ADMINISTRATION 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - JUNE 2018 310.00 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - MAY 2018 271.25 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - 40 HOUR SCHOOL RESOURCE OFFICER 750.00 62295 NORTHWEST POLICE ACADEMY NEW JUVENILE RECORDS LAWS SEMINAR 25.00 62295 LANCE LOPEZ TRAINING/MEALS - CRISIS INTERVENTION 75.00 64565 COMCAST CABLE CABLE SERVICE 24.17 65095 OFFICE DEPOT OFFICE SUPPLIES - POLICE ADMIN 57.88 2260 OFFICE OF ADMINISTRATION Total 1,513.30 2270 TRAFFIC BUREAU 62451 NORTH SHORE TOWING TOW & HOOK 10.00 65125 ODELL SMITH TOW REFUND 200.00 2270 TRAFFIC BUREAU Total 210.00 2280 ANIMAL CONTROL 62225 COMED ELECTRIC BILL ANIMAL SHELTER 473.21 64015 NICOR UTILITIES GAS - ANIMAL SHELTER 108.84 2280 ANIMAL CONTROL Total 582.05 2285 PROBLEM SOLVING TEAM 62490 PROMOS 911, INC.CITIZEN POLICE ACADEMY - PROMO SUPPLIES 824.40 2285 PROBLEM SOLVING TEAM Total 824.40 2291 PROPERTY BUREAU 65085 ULINE PROPERTY SUPPLIES 308.72 65125 DOJE'S FORENSIC SUPPLIES FORENSICS SUPPLIES 248.02 2291 PROPERTY BUREAU Total 556.74 2295 BUILDING MANAGEMENT 62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 199.00 65125 MARK VEND COMPANY REFRESHMENTS 88.88 65125 AMERICAN BUILDING SERVICES KEY FOBS 120.00 65125 DUSTCATCHERS, INC.FLOOR MATS 93.50 2295 BUILDING MANAGEMENT Total 501.38 2305 FIRE MGT & SUPPORT 64015 NICOR UTILITIES NICOR 100.09 65020 TODAY'S UNIFORMS INC.UNIFORMS 650.30 65095 OFFICE DEPOT OFFICE SUPPLIES 138.97 65125 COMCAST CABLE COMMUNICATION CHARGES JUNE 31.58 2305 FIRE MGT & SUPPORT Total 920.94 2315 FIRE SUPPRESSION 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 664.33 65090 J & L ENGRAVING SAFETY TRAINING AND AWARENESS 11.75 65625 WORLDPOINT ECC, INC.CPR SUPPLIES 1,855.73 2315 FIRE SUPPRESSION Total 2,531.81 2407 HEALTH SERVICES ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 5.14 2407 HEALTH SERVICES ADMIN Total 5.14 2435 FOOD AND ENVIRONMENTAL HEALTH 62295 OLSEN, GREG REIMBURSEMENT NEHA CONFERENCE 192.00 62469 ABG SERVICES, INC.BOARD UP 260.00 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 151.60 65075 FINEST COURIER LOGISTICS COURIER TO IDPH 70.00 65095 OFFICE DEPOT OFFICE SUPPLIES 125.44 2435 FOOD AND ENVIRONMENTAL HEALTH Total 799.04 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH SURCHARGE FOR JUNE 2018 652.00 2440 VITAL RECORDS Total 652.00 2455 COMMUNITY HEALTH 62647 EVANSTON CRADLE TO CAREER CRADLE TO CAREER CONTRIBUTION 50,000.00 2455 COMMUNITY HEALTH Total 50,000.00 3005 REC. MGMT. & GENERAL SUPPORT 62490 SERVICE SANITATION INC PORTABLE TOILETS FOR 4TH OF JULY 3,290.00 3005 REC. MGMT. & GENERAL SUPPORT Total 3,290.00 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 151.67 3010 REC. BUSINESS & FISCAL MGMT Total 151.67 3020 REC GENERAL SUPPORT 62490 MINT CREEK FARM FARMER'S MARKET 37.00 62490 FROSTY PRODUCTION FARMER'S MARKET 57.00 62490 KATIC BREADS WHOLESALE, LLC FARMER'S MARKET 101.00 62490 PHOENIX BEAN LLC FARMER'S MARKET 33.00 62490 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 94.75 62490 GREEN FIRE FARM, LLC FARMER'S MARKET 62.00 62490 WINDMILL GINGER BREW, LLC FARMER'S MARKET 58.00 62490 JON FIRST FARMER'S MARKET 189.00 62490 LAKE BREEZE ORGANICS FARMER'S MARKET 103.00 62490 LYON'S FARM FARMER'S MARKET 55.00 62490 HENRY'S FARM FARMER'S MARKET 124.00 62490 K & K FARM'S FARMER'S MARKET 85.00 62490 ELKO'S PRODUCE AND GREENHOUSE FARMER'S MARKET 37.00 62490 J.W. MORLOCK AND GIRLS FARMER'S MARKET 86.00 62490 GENEVA LAKES PRODUCE FARMER'S MARKET 38.00 62490 OLD TOWN OIL FARMER'S MARKET 30.00 62490 M AND D FARMS FARMER'S MARKET 65.00 62490 NICHOLS FARM & ORCHARD FARMER'S MARKET 199.00 62490 ZELDENRUST FARM FARMER'S MARKET 87.00 62490 SEEDLING FARMER'S MARKET 40.00 62490 K.V. STOVER AND SON FARMER'S MARKET 114.00 62490 SMITS FARMS FARMER'S MARKET 31.00 62490 GREEN ACRES FARMER'S MARKET 45.00 62490 DEFLOURED LLC FARMER'S MARKET 63.00 62490 RIVER VALLEY RANCH FARMER'S MARKET 61.00 3020 REC GENERAL SUPPORT Total 1,894.75 3025 PARK UTILITIES 64005 COMED UTILITIES COMED 1,688.85 64015 NICOR UTILITIES NICOR 114.83 3025 PARK UTILITIES Total 1,803.68 2199 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 3030 CROWN COMMUNITY CENTER 62245 TOTAL MECHANICAL SOLUTIONS, LLC AIR CONDITIONER MAINTENANCE 2,540.86 62505 D.I.M.E.DANCE INSTRUCTOR 500.00 62507 CLASSIC BOWL FIELD TRIP 1,477.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 541.97 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 20.08 65070 NEXTIME, INC TIME CLOCK PREVENTATIVE MAINTENANCE 390.00 3030 CROWN COMMUNITY CENTER Total 5,469.91 3035 CHANDLER COMMUNITY CENTER 62505 EVP ACADEMIES, LLC VOLLEYBALL INSTRUCTION FOR CAMPS AND CLASSES 2,085.75 62505 E-TOWN TENNIS TENNIS PROGRAM - CHANDLER 3,340.59 62505 PLAY-WELL TEKNOLOGIES FACILITATE STEM BASED LEGO CAMPS 2,875.00 62507 NICKEL CITY SPORTS CAMP FIELD TRIP 412.00 62507 GLENVIEW PARK DISTRICT CAMP KALEIDOSCOPE FIELD TRIP 86.25 65095 OFFICE DEPOT OFFICE SUPPLIES 140.21 3035 CHANDLER COMMUNITY CENTER Total 8,939.80 3040 FLEETWOOD JOURDAIN COM CT 62225 SUPERIOR INDUSTRIAL SUPPLY DISINFECTANT, CAN LINERS, PLASTIC BOTTLE, TISSUE ROLLS AND ETC.746.86 62225 TYCO INTEGRATED SECURITY LLC SERVICE CALL TIME AND MATERIAL.438.00 62505 SEXTON, THOMAS KARATE INSTRUCTOR FOR ALL PARTICIPANTS.[300.00 62505 GREG WEGRZYNOWICZ GREG PROVIDE BASKETBALL PRACTICE TWICE A WEEK AND GAMES ON SAT 300.00 62511 DAVID SHAREEF MAGICIAN FOR THE JUNETEENTH.350.00 62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY GUARD 547.50 65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC WHITE PAPER FOR THE OFFICE.226.60 65110 EXPRESS PRESS CAMP SHIRTS 1,824.00 3040 FLEETWOOD JOURDAIN COM CT Total 4,732.96 3045 FLEETWOOD/JOURDAIN THEATR 62205 EVANSTON IMPRINTABLES T-SHIRTS FOR THEATRE 323.35 62505 MONTENEGRO, MICHAEL SCENIC DESIGNER/PAINTER 400.00 62505 SINGLETON, PHOENIX LIGHTING DESIGNER 500.00 62505 REBECCA VENABLE TECH DIRECTOR, SET BUILDER, SOUND DESIGNER 600.00 62505 BRIA WALKER ASSISTANT DIRECTOR/PROPERTY MANAGER, ETC.700.00 62505 JESSICA SAWYER COSTUME DESIGNER 400.00 62505 ANDREA FITCH PRODUCTION STAGE MANAGER 760.00 3045 FLEETWOOD/JOURDAIN THEATR Total 3,683.35 3050 RECREATION OUTREACH PROGRAM 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 52.44 3050 RECREATION OUTREACH PROGRAM Total 52.44 3055 LEVY CENTER SENIOR SERVICES 62505 RICHMOND, PHYLLIS PAYMENT FOR ALEXANDER CLASS 159.00 62505 ENID BARON PAYMENT FOR MEMOIRS CLASS 350.00 62507 IDEAL CHARTER FIELD TRIP 419.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 36.95 62511 COMCAST CABLE COMMUNICATION CHARGES JUNE 163.25 62695 JUDON, ARNETT TAXI COUPON REIMBURSEMENT 3,870.00 62695 303 TAXI JUNE TAXI COUPON REIMBURSEMENT 27,498.00 62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 950.00 65050 EDWARD DON & COMPANY KITCHEN/DISHWASHER SUPPLIES 100.87 65050 CHEMSEARCH KITCHEN DRAIN CHEMICALS 298.00 65095 OFFICE DEPOT OFFICE SUPPLIES 83.36 3055 LEVY CENTER SENIOR SERVICES Total 33,928.43 3075 BOAT STORAGE FACILITIES62490ALLEGRA PRINT & IMAGING BEACH RULE SIGNS 387.00 3075 BOAT STORAGE FACILITIES Total 387.00 3080 BEACHES62490 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 37.90 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 52.45 64015 NICOR UTILITIES NICOR 33.65 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 1,297.28 65045 RYDIN SIGN & DECAL 2018 BEACH TOKENS 1,275.00 65125 SERVICE SANITATION INC SUPPLIES 97.50 3080 BEACHES Total 2,793.78 3095 CROWN ICE RINK 62245 CITY LIGHTING PRODUCTS LIGHTING ACCESSORIES 151.62 62245 FOX VALLEY FIRE & SAFETY SAFETY INSPECTION 200.99 62245 JORSON & CARLSON ICE SCRAPER KNIVES CLEANED 37.67 62490 EMPIRE COOLER SERVICE INC EQUIPMENT RENTAL 100.00 62490 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 18.95 62505 SARRY CHAVANNES ICE MONITOR 733.00 62505 DELAYON MORRIS HOCKEY COACH 1,850.00 62505 JIMMY KAHN HOCKEY COACH 1,750.00 62505 D.I.M.E.DANCE INSTRUCTOR 500.00 62505 ANAMANA GHERMAN THEATRE ON ICE STIPEND 200.00 62505 QUINTON CLEMONS THEATRE ON ICE STIPEND 200.00 62507 MCGAW YMCA ROBERT CROWN DAY CAMP SWIMMING 2,887.50 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 60.22 65095 OFFICE DEPOT OFFICE SUPPLIES 193.85 3095 CROWN ICE RINK Total 8,883.80 3100 SPORTS LEAGUES 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 42.35 62495 ANDERSON PEST CONTROL PEST MAINTENANCE 53.50 3100 SPORTS LEAGUES Total 95.85 3105 AQUATIC CAMP 65110 WILLIAM FOX MAINSAIL- REPAIR 35.00 3105 AQUATIC CAMP Total 35.00 3130 SPECIAL RECREATION 62490 INSTITUTE FOR THERAPY THROUGH THE ARTS MUSIC THERAPY 600.00 3130 SPECIAL RECREATION Total 600.00 3215 YOUTH ENGAGEMENT DIVISION 62490 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 56.85 62490 JAZANIQUE HOLDEN *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 200.00 62490 YASMINE SIMMS *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 200.00 62490 JAIDEN FRANCIS *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 200.00 62490 JUSTIN BOWEN *COE KINGIAN NONVIOLENCE SUMMER INSTITUTE 200.00 3215 YOUTH ENGAGEMENT DIVISION Total 856.85 3225 GIBBS-MORRISON CULTURAL CENTER 62490 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY GUARD 150.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 62.97 62509 RUSSELL WINE STUDIO ENGINEER 100.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 97.42 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 175.30 3225 GIBBS-MORRISON CULTURAL CENTER Total 585.69 3200 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 3605 ECOLOGY CENTER 62505 CIGAN, LILY YOGA INSTRUCTOR 489.60 62520 COLLECTIVE RESOURCE INC.COMPOST TOTE PICK UP 72.00 64015 NICOR UTILITIES NICOR 45.38 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES - ECOLOGY 55.08 3605 ECOLOGY CENTER Total 662.06 3610 ECO-QUEST DAY CAMP 62507 DAVE DINASO'S TRAVELING WORLD OF REPTILES CAMP REPTILE SHOW 300.00 62507 LIGHTHOUSE PARK DISTRICT GROSSE POINT LIGHTHOUSE TOUR 80.00 62507 FLYING FOX CONSERVATION FUND MAMMALS AND MORE PROGRAM 350.00 65020 EXPRESS PRESS 2018 SUMMER PROGRAM CLOTHING 162.00 3610 ECO-QUEST DAY CAMP Total 892.00 3710 NOYES CULTURAL ARTS CENTER 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY ALARM CHARGES 286.50 3710 NOYES CULTURAL ARTS CENTER Total 286.50 3720 CULTURAL ARTS PROGRAMS 62505 BEARMAN, SETH MUSIC/SOUND WORKSHOPS FOR CAMP 500.00 62505 ROSIE ROCHE DESIGN AND IMPLEMENT ROMANS CAMP CURRICULUM 750.00 62511 SOUL CREATIONS STREETS ALIVE PERFORMANCE 300.00 62511 MARY KABABIK INSTRUCTOR AND PERFORMER FOR CAMPS 1,325.00 62515 B&B PRODUCTIONS, INC SOUND FOR STARLIGHT CONCERT SERIES 1,700.00 65095 EVANSTON ART CENTER WAMF CRAFT SUPPLIES 38.59 3720 CULTURAL ARTS PROGRAMS Total 4,613.59 4105 PUBLIC WORKS AGENCY ADMIN 52126 JOHN KNOEPKE REFUND: RIGHT OF WAY PERMIT 100.00 52126 MIA JACKSON REFUND: MOVING PERMITS 100.00 53736 NORTHWESTERN UNIVERSITY REFUND OF ROW WINTER FEE PERMIT # 18TROW-0142 3,665.16 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 1,648.65 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 116.77 4105 PUBLIC WORKS AGENCY ADMIN Total 5,630.58 4320 FORESTRY 62385 NORTH SHORE TOWING TOWING 225.00 62496 RAINBOW TREECARE 2018 PURCHASE ARBOTECT FUNGICIDE 28,172.88 62496 RAINBOW TREECARE ELM INJECTION SUPPLIES 936.54 65005 WEST CENTRAL MUNICIPAL CONFERENCE 2018 SPRING TREE PURCHASE AND PLANTING 75,021.00 65005 DES PLAINES MATERIAL & SUPPLY LLC TOPSOIL 240.00 4320 FORESTRY Total 104,595.42 4330 GREENWAYS 62195 NATURE'S PERSPECTIVE LANDSCAPING LANDSCAPING SERVICE FOR CORNER PLANTINGS/CUL-DE-SACS EVAN PLAZA 2,008.50 62195 CLEANSLATE CHICAGO, LLC 2018 MOWING SERVICES 3,609.38 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2018 GREENBAY ROAD LANDSCAPE MAINTENANCE 6,242.00 62199 SITEONE LANDSCAPE SUPPLY JAMES PARK PART 409.97 62199 SITEONE LANDSCAPE SUPPLY JAMES PARK SUPPLIES 198.49 65005 CLESEN WHOLESALE GRENBAY EMERSON RIDGE 30.00 65005 LURVEY LANDSCAPE SUPPLY CIVIC GARDEN 379.50 65005 LURVEY LANDSCAPE SUPPLY GREENBAY EMERSON 24.50 65005 LURVEY LANDSCAPE SUPPLY JAMES PARK 24.25 65005 LURVEY LANDSCAPE SUPPLY SOIL 24.60 65005 LURVEY LANDSCAPE SUPPLY TREE LAWSON 315.00 65005 LURVEY LANDSCAPE SUPPLY TREES ROSE GARDEN 276.50 65005 NATIONAL SEED LAGOON SUPPLIES 530.00 4330 GREENWAYS Total 14,072.69 4500 INFRASTRUCTURE MAINTENANCE 65625 ARTS & LETTERS LTD.NO PARKING SIGNS - STREETS 1,460.00 4500 INFRASTRUCTURE MAINTENANCE Total 1,460.00 4510 STREET MAINTENANCE 65055 BUILDERS ASPHALT, LLC 2018 HOT MIX ASPHALT PURCHASE 6,982.50 65055 ARROW ROAD CONSTRUCTION ASPHALT 246.75 4510 STREET MAINTENANCE Total 7,229.25 4520 TRAF. SIG.& ST LIGHT MAINT 64006 COMED UTILITIES COMED 858.05 64007 COMED UTILITIES COMED 82.77 65070 MOBO TREX TACTICS TRAFFIC MANAGEMENT SOFTWARE 3,553.50 65070 CONNEXION ELECTRIC AND ENERGY SOLUTIONS STREET LIGHT REMOTE CONTROL SWITCHES 6,850.00 4520 TRAF. SIG.& ST LIGHT MAINT Total 11,344.32 5300 ECON. DEVELOPMENT 62295 CINDY PLANTE REIMBURSEMENT: IL SUMMER CONFERENCE 466.11 62315 FEDERAL EXPRESS CORP.SHIPPING 24.57 62660 CHICAGO COMMERCIAL APPRAISAL GROUP, LTD APPRAISAL - 1829 SIMPSON 1,175.00 62662 RESCUE PC REPAIR ENTREPRENEURSHIP SUPPORT GRANT - WEBSITE FOR BEST 1 BUILT 300.00 65522 SOTERIOS FRENTZAS ARCHITECT PAYMENT CHURCH/DODGE 6,178.07 65522 COLLIN R JAMES PROFESSIONAL SERVICES 610.00 5300 ECON. DEVELOPMENT Total 8,753.75 100 GENERAL FUND Total 358,772.96 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62490 NJS ENTERPRISES, INC.SOFTWARE-VISUAL GA- MAINTENANCE ANNUAL 4,000.00 4605 GENERAL ASSISTANCE ADMIN Total 4,000.00 175 GENERAL ASSISTANCE FUND Total 4,000.00 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62890 INFANT WELFARE SOCIETY 2ND QUARTER DISBURSEMENT OF MHB GRANT 15,600.00 4651 HEALTH & HUMAN SERVICES Total 15,600.00 4651 HEALTH & HUMAN SERVICES 62750 TURNING PONT BEHAVIORAL HEALTH CARE CENTER 2ND QUARTER DISBURSEMENT OF MHB GRANT 2,500.00 62980 NORTH SHORE SENIOR CENTER 2ND QUARTER DISBURSEMENT OF MHB GRANT 9,700.00 62990 METROPOLITAN FAMILY SERVICES 2ND QUARTER DISBURSEMENT OF MHB GRANT 16,800.00 63067 CHILDCARE NETWORK 2ND QUARTER DISBURSEMENT OF MHB GRANT 20,415.75 63069 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 2ND QUARTER DISBURSEMENT OF MHB GRANT 9,840.00 63070 PEER SERVICES, INC.2ND QUARTER DISBURSEMENT OF MHB GRANT 22,050.00 63120 MEALS AT HOME 2ND QUARTER DISBURSEMENT OF MHB GRANT 2,500.00 67006 FRIENDSHIP BAPTIST CHURCH OF EVANSTON EVANSTON ETHIC MARKET EXPENSES 1,132.50 67017 TRILOGY, INC.2ND QUARTER DISBURSEMENT OF MHB GRANT 7,200.00 67018 CENTER FOR INDEPENDENT FUTURES 2ND QUARTER DISBURSEMENT OF MHB GRANT 2,500.00 67030 FAMILY FOCUS INC.2ND QUARTER DISBURSEMENT OF MHB GRANT 8,400.00 67045 YOUTH & OPPORTUNITY UNITED 2ND QUARTER DISBURSEMENT OF MHB GRANT 17,562.50 67065 IMPACT BEHAVIORAL HEALTH PARTNERS 2ND QUARTER DISBURSEMENT OF MHB GRANT 14,400.00 67070 SHORE COMMUNITY SERVICES 2ND QUARTER DISBURSEMENT OF MHB GRANT 9,250.00 67090 LEARNING BRIDGE 2ND QUARTER DISBURSEMENT OF MHB GRANT 7,125.00 67110 CONNECTIONS FOR THE HOMELESS 2ND QUARTER DISBURSEMENT OF MHB GRANT 13,750.00 67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT 2ND QUARTER DISBURSEMENT OF MHB GRANT 4,500.00 4651 HEALTH & HUMAN SERVICES Total 169,625.75 176 HEALTH AND HUMAN SERVICES Total 185,225.75 4201 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 195 NEIGHBORHOOD STABILIZATION FUND 5005 NSP-GENERAL ADMINISTRATION 62490 COOK COUNTY RECORDER OF DEEDS CCRD MORTGAGE RELEASE - 618 OAKTON UNIT 1 40.00 5005 NSP-GENERAL ADMINISTRATION Total 40.00 195 NEIGHBORHOOD STABILIZATION FUND Total 40.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 660.00 64505 AT & T COMMUNICATION CHARGES 159.17 5150 EMERGENCY TELEPHONE SYSTM Total 819.17 205 EMERGENCY TELEPHONE (E911) FUND Total 819.17 215 CDBG FUND 5220 CDBG ADMINISTRATION 62285 FEDERAL EXPRESS CORP.SHIPPING 41.22 5220 CDBG ADMINISTRATION Total 41.22 215 CDBG FUND Total 41.22 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 65509 JUST BUILDERS INC.*HIP CIRCLE EMPOWERMENT 15,000.00 65515 OMAR GUTIERREZ 727 HOWARD ARCHITECTURAL SERVICES 2,148.20 5860 HOWARD RIDGE TIF Total 17,148.20 330 HOWARD-RIDGE TIF FUND Total 17,148.20 415 CAPITAL IMPROVEMENTS FUND 4115 2015 BOND PROJECTS 415941 65515 IL DEPT OF TRANSPORTATION DEMPSTER STREET TRAFFIC SIGNAL MODERZATION AND COORDINATION PROJ 47,245.52 4115 2015 BOND PROJECTS Total 47,245.52 4116 2016 BOND PROJECTS 416450 65515 GOODMARK NURSERIES, LLC TREES FOR PROJECT 4,908.00 65515 IL DEPT OF TRANSPORTATION SAFE ROUTES TO SCHOOL- RADAR SPEED FEEDBACK SIGNS 9,272.00 4116 2016 BOND PROJECTS Total 14,180.00 4117 2017 GO BOND ISSUANCE 416535 62145 STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT 4,271.70 417017 62145 INTERRA, INC.MATERIAL TESTING SERVICES 6,480.75 418002 62145 INTERRA, INC.MATERIAL TESTING TASK ORDER 5 13,020.00 418003 62145 INTERRA, INC.MATERIAL TESTING TASK ORDER 5 12,703.00 417020 62145 HAMPTON, LENZINI AND RENWICK, INC.BIKE PARKING PROJECT - MAIN STREET CTA ENGINEERING CONTRACT 157.50 416519 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 12,000.00 417018 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 33,542.03 417020 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 54,000.00 417018 65515 INTERRA, INC.MATERIAL TESTING - TASK 1 PEDESTRIAN SIDEWALK CONSTRUCTION PRJ 2,041.00 417002 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.HOWARD ST CORRIDOR IMPROVEMENT PROJECT ENGINEERING SRV 1,042.32 4117 2017 GO BOND ISSUANCE Total 139,258.30 4118 2018 GO BOND CAPITAL 418012 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 21,069.24 418005 62145 IMS INFRASTRUCTURE MANAGEMENT SERVICES COMPREHENSIVE PAVEMENT CONDITION EVALUATION 1,900.00 418001 65515 BOLDER CONTRACTORS 2018 WATER MAIN /STREET RESURFACING PROJECT 35,831.34 518007 65515 SOUTH WATER SIGNS PARK SIGNS 8,779.50 4118 2018 GO BOND CAPITAL Total 67,580.08 4216 2016 CAPITAL FROM OTHER SOURCES 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 646.41 4216 2016 CAPITAL FROM OTHER SOURCES Total 646.41 4217 2017 CIP OTHER FUNDING SOURCE 617016 62145 ROSS BARNEY ARCHITECTS HOWARD ST. THEATER DESIGN 8,195.00 516004 65515 COPENHAVER CONSTRUCTION FOUNTAIN SQUARE RENOVATIONS 132,349.98 4217 2017 CIP OTHER FUNDING SOURCE Total 140,544.98 4218 NON-BOND CAPITAL, 2018 516004 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.FOUNTAIN SQUARE RENOVATIONS 34,860.44 418002 65515 J.A. JOHNSON PAVING CO MFT STREET RESURFACING PROJECT 271,343.93 4218 NON-BOND CAPITAL, 2018 Total 306,204.37 4150 CAPITAL PROJECTS 53735 SHANI BETH-HALACHMY REFUND: SIDEWALK REPLACEMENT PERMIT 1,182.18 4150 CAPITAL PROJECTS Total 1,182.18 415 CAPITAL IMPROVEMENTS FUND Total 716,841.84 416 CROWN CONSTRUCTION FUND 4160 CROWN CONSTRUCTION PROJECT 616017 62205 MULTILINGUAL CONNECTIONS LLC CROWN PROJECT MEETING AND JOB FAIR/CTA MEETING TRANSLATIONS 66.83 4160 CROWN CONSTRUCTION PROJECT Total 66.83 416 CROWN CONSTRUCTION FUND Total 66.83 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53245 KELLY CONSTRUCTION REFUND: METER HOOD PARTIAL -- 2 METERS FOR 1 DAY 30.00 53476 KIA WHITE REFUND: PAID FOR LOT 53 Q2 PERMIT - 1/2 JUNE - MOVED 24.00 53476 JULIE STEVENSON REFUND: PERMIT 288.00 53476 STRAHINIJA GOSTOVIC REFUND: PAID FOR LOT 53 Q2 PERMIT - 1/2 JUNE - MOVED 24.00 53476 RONALD HARRIS REFUND: PAID FOR LOT 53 Q2 PERMIT - 1/2 JUNE - MOVED 144.00 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 18.95 416500 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 16,425.23 418004 65515 INTERRA, INC.MATERIAL TESTING TASK ORDER 5 15,187.00 7005 PARKING SYSTEM MGT Total 32,141.18 7025 CHURCH STREET GARAGE 64505 COMCAST CABLE CABLE SERVICE 960.00 7025 CHURCH STREET GARAGE Total 960.00 7036 2008B BOND SHERMAN GARAGE 53515 ETAN FINKEL REFUND: GARAGE 25.00 53515 RICHARD VITTENSON REFUND: GARAGE 25.00 53515 DAVID BELLISARIO REFUND: GARAGE 25.00 53515 MATT MITCHELL REFUND: GARAGE 25.00 64505 COMCAST CABLE CABLE SERVICE 960.00 7036 2008B BOND SHERMAN GARAGE Total 1,060.00 5202 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 7037 MAPLE GARAGE 53515 ACCUITY REFUND: GARAGE 25.00 53515 CRAIG WEST REFUND: GARAGE 25.00 64505 COMCAST CABLE CABLE SERVICE 960.00 7037 MAPLE GARAGE Total 1,010.00 505 PARKING SYSTEM FUND Total 35,171.18 510 WATER FUND 4200 WATER PRODUCTION 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 37.90 64540 IRTH SOLUTIONS MONTHLY DIGTRACK TICKETS-JUNE 200.00 64540 IRTH SOLUTIONS MONTHLY DIGTRACK TICKETS-APRIL 200.00 4200 WATER PRODUCTION Total 437.90 4210 PUMPING 64005 COMED UTILITIES COMED 67.30 65090 NORTH SHORE ENH OMEGA ANNUAL PULMONARY SURVEILLANCE 101.00 65090 NORTH SHORE ENH OMEGA ANNUAL PULMONARY SURVEILLANCE 101.00 4210 PUMPING Total 269.30 4220 FILTRATION 65015 ALEXANDER CHEMICAL CORPORATION CHLORINE INVOICE 2,672.00 65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUOROSILICIC ACID (PER SPEC)6,879.56 4220 FILTRATION Total 9,551.56 4540 DISTRIBUTION MAINTENANCE 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 170.55 65051 OZINGA CHICAGO RMC, INC.2018 CONCRETE PURCHASE 5,727.82 65051 BUILDERS ASPHALT, LLC 2018 HOT MIX ASPHALT PURCHASE 1,360.59 65055 NORTH SHORE TOWING TOW & HOOK SERVICE 155.00 4540 DISTRIBUTION MAINTENANCE Total 7,413.96 510 WATER FUND Total 17,672.72 513 WATER DEPR IMPRV &EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 417009 62145 CHLORINATION SPECIALISTS, INC.CHLORINATION OF WATER MAIN FOR PCCP INSPECTION 10,368.00 418001 62145 INTERRA, INC.MATERIAL TESTING TASK ORDER 5 21,125.00 717003 65515 WATER RESOURCES WATER METERS & INSTALLATION 90,362.47 717012 65515 ADVANCED AUTOMATION AND CONTROLS, INC.SCADA SYSTEM UPGRADES 1,955.00 418001 65515 BOLDER CONTRACTORS 2018 WATER MAIN /STREET RESURFACING PROJECT 456,634.06 7330 WATER FUND DEP, IMP, EXT Total 580,444.53 513 WATER DEPR IMPRV &EXTENSION FUND Total 580,444.53 515 SEWER FUND 4530 SEWER MAINTENANCE 62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 2,845.80 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 170.55 65051 OZINGA CHICAGO RMC, INC.2018 CONCRETE PURCHASE 599.50 65090 NORTH SHORE ENH OMEGA ANNUAL PULMONARY SURVEILLANCE 101.00 4530 SEWER MAINTENANCE Total 3,716.85 4531 SEWER OTHER OPERATIONS 62421 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY FY 2018 NPDES ANNUAL PERMIT FEE 20,000.00 62421 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY FY-2019 MS4 ANNUAL PERMIT FEE 1,000.00 4531 SEWER OTHER OPERATIONS Total 21,000.00 4535 SEWER IMPROVEMENTS 418001 65515 BOLDER CONTRACTORS 2018 WATER MAIN /STREET RESURFACING PROJECT 47,667.78 4535 SEWER IMPROVEMENTS Total 47,667.78 515 SEWER FUND Total 72,384.63 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62390 LAKESHORE RECYCLING SYSTEMS 2018 CONDO REFUSE COLLECTION CONTRACT 35,250.00 62405 SOLID WASTE AGENCY NORTHERN COOK FY2018 SWANCC DISPOSAL FEES 61,180.82 62415 GROOT RECYCLING & WASTE SERVICES 2018 RESIDENTIAL REFUSE COLLECTION CONTRACT 131,678.00 62415 GROOT RECYCLING & WASTE SERVICES 2018 YARD WASTE COLLECTION CONTRACT 77,074.60 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 305,183.42 520 SOLID WASTE FUND Total 305,183.42 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 151.60 7705 GENERAL SUPPORT Total 151.60 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 203.63 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 264.20 64540 VERIZON NETWORKFLEET, INC.AVL TRANSPONDERS 170.55 65035 GAS DEPOT INC.7,000 GALLONS BIO-DIESEL 17,680.11 65035 GAS DEPOT INC.8,000 GALLONS UNLEADED GAS 19,107.44 65050 CHICAGO CRANE & HOIST CO ANNUAL CRANE INSPECTION 2,531.30 65060 R.A. ADAMS ENTERPRISES INC,#635 REFURBISHED 3,143.75 65060 R.A. ADAMS ENTERPRISES INC,#638 REFURBISH DUMP BOX 3,151.40 65060 R.A. ADAMS ENTERPRISES INC,DUMP BOX D4 SAND BLAST AND PAINT 4,570.00 65060 ALLDATA EQUIPMENT REPAIR INFO SUBSCRIPTION 2018 1,500.00 65060 ATLAS BOBCAT, INC.IDLER & BELT 648.69 65060 ATLAS BOBCAT, INC.LIGHT 18.24 65060 CINTAS #22 WEEKLY UNIFORM SERVICE 203.63 65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 93.96 65060 CUMBERLAND SERVICENTER #712 SHIFTER ISSUES 265.95 65060 DOUGLAS TRUCK PARTS WIPER BLADES 67.83 65060 HAVEY COMMUNICATIONS INC.#262 ADDITIONAL LIGHTING 787.75 65060 HAVEY COMMUNICATIONS INC.CAR #41 IGNITION OVERRIDE 279.00 65060 HAVEY COMMUNICATIONS INC.EPD #41 SET UP NEW POLICE VEHICLE 2,505.35 65060 LEACH ENTERPRISES, INC.BRAKE CHAMBER CLEVIS ASSY 242.20 65060 LEACH ENTERPRISES, INC.BRAKE CHAMBERS 397.82 65060 LEACH ENTERPRISES, INC.DESSICANT FILTER ASSY 255.92 65060 MIDWEST LUBE, INC.GREASE FOR AUTO LUBE MACHINE 144.50 65060 MONROE TRUCK EQUIPMENT HOOK LIFT SYSTEM 2,475.00 65060 NORTH SHORE TOWING #628 TOW TO FLEET GARAGE 350.00 65060 NORTH SHORE TOWING TOW #317 TO LAKESIDE INTERNATIONAL 875.00 65060 NORTH SHORE TOWING TOW #555 TO WEST SIDE TRACTOR 426.25 65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.GENERATOR TRUCK 258 384.03 65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.TOOL BOX 563.62 65060 SPRING ALIGN #623 SPRING REPLACED 1,742.62 65060 SPRING ALIGN #638 FRONT SUSPENSION REPAIRS 1,869.33 65060 SPRING ALIGN #956 SPRINGS REPLACED 1,304.99 65060 STANDARD EQUIPMENT COMPANY #668 WINDSHIELD WIPER 1,542.20 6203 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 65060 STANDARD EQUIPMENT COMPANY CA-BAT-PS 68.36 65060 STANDARD EQUIPMENT COMPANY DASH PANEL 116.83 65060 STANDARD EQUIPMENT COMPANY DIRT SHOES 692.62 65060 STANDARD EQUIPMENT COMPANY REAR FENDER LATCH #668 46.49 65060 STANDARD EQUIPMENT COMPANY WIPER BLADES 144.60 65060 UNITED PARCEL SERVICE SHIPPING 7.59 65060 VERMEER MIDWEST BLADE SHARPENING 120.00 65060 VERMEER MIDWEST GRINDER TEETH 193.60 65060 WEST SIDE EXCHANGE #659 ELECTRICAL REPAIRS 3,450.76 65060 WEST SIDE EXCHANGE 953R BELT TENSIONER 154.94 65060 WEST SIDE EXCHANGE CREDIT -30.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.#312 RE-INSPECTION 423.50 65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 RE-INSPECTION 642.90 65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 REPAIR WATER WAY 1,857.23 65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 REPAIRS ON GAUGES 413.36 65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 WATER RESCUE LEVER 1,880.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 ANNUAL PUMP TEST 335.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.COVER SEAT BACK 309.98 65060 GLOBAL EMERGENCY PRODUCTS, INC.FUEL LEVEL GAUGE 152.73 65060 GLOBAL EMERGENCY PRODUCTS, INC.HOOK HOOD SIDE MOUNT LIGHTS 45.16 65060 GLOBAL EMERGENCY PRODUCTS, INC.PUMP SHIFT SWITCH 161.23 65060 MARTIN IMPLEMENT SALES, INC.RENTAL TRACTOR FOR GREENWAYS 2,470.00 65060 FOSTER COACH SALES, INC.BATTERY CONDITIONER 161.57 65060 DIAMONDBECK PRODUCTS, INC.TOP BAR FOR CAN-LIFT 162.32 65060 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 264.20 65060 ADVANCE AUTO PARTS BRAKE LIGHT SWITCH 41.79 65060 STENSTROM PETROLEUM SERVICES GROUP FUEL CARDS 209.23 65060 STENSTROM PETROLEUM SERVICES GROUP FUEL MAGNETIC STRIPE CARDS 411.10 65060 BILL'S AUTO & TRUCK REPAIR #766 A/C REPAIRS 1,631.78 65060 FULL THROTTLE MARINE, INC.#445 NEW BATTERY 194.98 65060 REINDERS, INC.#533 DECK PARTS 623.96 65060 REINDERS, INC.ROTATING DISC #533 136.26 65060 GOLF MILL FORD #113 RADIATOR 145.18 65060 GOLF MILL FORD #53 BLOWER MOTOR & A/C COMPRESSOR 420.79 65060 GOLF MILL FORD #637 ENGINE REPLACEMENT 19,453.36 65060 GOLF MILL FORD #806 FUEL TANK STRAPS & HARDWARE 92.66 65060 GOLF MILL FORD 569 EXHAUST 1,205.14 65060 GOLF MILL FORD HOSE 35.70 65060 GOLF MILL FORD TURN SIGNAL SOCKET #69 252.23 65060 SUBURBAN ACCENTS, INC.#41 GRAPHICS AND LETTERING 475.00 65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#57 BODY REPAIRS DUE TO ACCIDENT 1,475.75 65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS 105.56 65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS & ROTORS 253.09 65060 CHICAGO PARTS & SOUND, LLC CETANE ADDITIVE 177.84 65060 CHICAGO PARTS & SOUND, LLC CETANE BOOST 270.42 65060 ADVANCED PROCLEAN INC.POWER WASHING OF HD EQUIPMENT 2,301.35 65060 APC STORES, INC., DBA BUMPER TO BUMPER BELT 57.09 65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE PADS 66.69 65060 APC STORES, INC., DBA BUMPER TO BUMPER JACK FOR TRAILER 35.89 65060 APC STORES, INC., DBA BUMPER TO BUMPER SERPENTINE BELT #953 57.09 65060 APC STORES, INC., DBA BUMPER TO BUMPER TIRE BEAD SEALER 40.78 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BRAKE CHAMBER 159.80 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BRAKES ADJUSTER 210.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC INTAKE MAN AIR SENSOR 93.80 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC LS BRAKE CHAMBERS 510.24 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC RELAY VALVE 155.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC STARTER MOTOR 465.00 65065 POMP'S TIRE SERVICE, INC.NEW GOODYEAR TIRES 129.72 65065 WENTWORTH TIRE SERVICE NEW MTIRES 521.25 65065 WENTWORTH TIRE SERVICE NEW TIRES 991.04 65065 WENTWORTH TIRE SERVICE RECAPPED TIRES 1,160.99 65065 WENTWORTH TIRE SERVICE RECAPPED TIRES 331.00 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 998.00 65085 APC STORES, INC., DBA BUMPER TO BUMPER 6 12TON JACK STANDS 899.70 7710 MAJOR MAINTENANCE Total 120,807.48 600 FLEET SERVICES FUND Total 120,959.08 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ROLLER RENTAL FOR 2018 SEASON 2,652.47 65550 HAVEY COMMUNICATIONS INC.#262 ADDITIONAL LIGHTING 787.75 65550 HAVEY COMMUNICATIONS INC.EPD #41 SET UP NEW POLICE VEHICLE 2,505.35 7780 VEHICLE REPLACEMENTS Total 5,945.57 601 EQUIPMENT REPLACEMENT FUND Total 5,945.57 605 INSURANCE FUND 7800 RISK MANAGEMENT 780001 62130 ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO LEGAL SERVICES 15,853.14 790210 62130 TRIBLER ORPETT & MEYER, P. C.CALDWELL V COE 2,768.50 790195 62130 TRIBLER ORPETT & MEYER, P. C.CRNKOVIC V COE 2,461.72 790169 62130 TRIBLER ORPETT & MEYER, P. C.CROSBY V COE 1,813.00 780102 62130 TRIBLER ORPETT & MEYER, P. C.EEOC COMPLAINT 2,988.00 790200 62130 TRIBLER ORPETT & MEYER, P. C.WILSON V COE 6,869.55 780084 62130 JEEP & BLAZER JAMES PARK 588,458.63 62260 CORBOY & DEMETRIO P.C. THIER ATTORNEYS, C.CRNKOVIC J.KOPINSK *CRNKOVIC V. COE SETTLEMENT AGREEMENT 875,000.00 7800 RISK MANAGEMENT Total 1,496,212.54 7801 EMPLOYEE BENEFITS 57230 WILLIE LAMONT GIBBS RETIREE MEDICAL OVERPAYMENT 160.38 7801 EMPLOYEE BENEFITS Total 160.38 605 INSURANCE FUND Total 1,496,372.92 Grand Total 3,917,090.02 7204 of 426 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.24.2018 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL VARIOUS VARIOUS RECTRAC REFUNDS 1,007.75 1,007.75 INSURANCE VARIOUS VARIOUS WORKERS COMP 11,089.26 VARIOUS VARIOUS WORKERS COMP 7,235.77 18,325.03 SEWER 7479.68305 IEPA LOAN DISBURSEMENT SEWER FUND 19,460.79 19,460.79 VARIOUS VARIOUS BMO PURCHASING CARD-MAY 226,485.16 226,485.16 265,278.73 Grand Total 4,182,368.75 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 8205 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVC/INFO TECHBIZNESSAPPS59.00 5/8/2018 62662 BUSINESS RETENTION/EXPANSIONMONTHLY CHARGE EVANSTON EXPLORERS APPADMIN SVC/INFO TECHASANA.COM112.50 5/22/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR ASANA.COMADMIN SVC/INFO TECHISSUU19.00 5/24/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR ISSUU.COMADMIN SVC/INFO TECHHELLO* HELLOFAX94.88 5/25/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR HELLOFAXADMIN SVCSGIORDANOS OF EVANSTON208.78 5/2/2018 65025 FOODCITY COUNCIL MEETING DINNERADMIN SVCSPOTBELLY #5211.60 5/15/2018 65025 FOODCITY COUNCIL MEETING DINNERADMIN SVCS22 - EC - LOU MALNATIS140.95 5/23/2018 65025 FOODCITY COUNCIL MEETING DINNERADMIN SVCS/311PANINO S PIZZERIA OR39.10 4/26/2018 64505 TELCOMMUNICATIONS311 LUNCH HIGH VOLUME LOW STAFFINGADMIN SVCS/311THE CURTIS621.57 5/18/2018 64505 TELCOMMUNICATIONSAGCCP HOTEL 311 CONFERENCE - YVETTE HOPSONADMIN SVCS/FAC MGMTDREISILKER ELECTRIC MO350.83 4/26/2018 65050 BUILDING MAINTENANCE MATERIALHEATING UNIT MOTOR REPLACEMENTADMIN SVCS/FAC MGMTLAMPS PLUS - 52872.00 4/26/2018 65050 BUILDING MAINTENANCE MATERIALCEILING FAN INSTALLATIONADMIN SVCS/FAC MGMTPURE ELECTRIC16.62 4/26/2018 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190272.84 4/26/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM SALTADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902186.48 4/26/2018 65050 BUILDING MAINTENANCE MATERIALKITCHEN SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190239.96 4/26/2018 65050 BUILDING MAINTENANCE MATERIALWASHROOM REMODELADMIN SVCS/FAC MGMTWW GRAINGER53.71 4/26/2018 65095 OFFICE SUPPLIESTHREE RING BINDERSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS786.17 4/27/2018 65050 BUILDING MAINTENANCE MATERIALBOILER REPAIRSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS179.38 4/27/2018 65050 BUILDING MAINTENANCE MATERIALFURNACE INSTALLATIONADMIN SVCS/FAC MGMTBODALA LLC1000.00 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCARPET FOR APARTMENT REMODELADMIN SVCS/FAC MGMTBODALA LLC1000.00 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTBODALA LLC1000.00 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTBODALA LLC1125.00 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILES AND GLUEADMIN SVCS/FAC MGMTCONNEXION93.28 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCEILING FAN INSTALLATIONADMIN SVCS/FAC MGMTCR LAURENCE CO INC152.43 4/27/2018 65050 BUILDING MAINTENANCE MATERIALALUMINUM DOOR ENTRANCEADMIN SVCS/FAC MGMTDART BROKERS61.15 4/27/2018 65050 BUILDING MAINTENANCE MATERIALGAME ROOM DART BOARDADMIN SVCS/FAC MGMTEPARTSASAPCOM124.56 4/27/2018 62245 OTHER EQ MAINTBOILER APARTMENT STOVE GRATES FOR BURNERSADMIN SVCS/FAC MGMTLAMPS PLUS - 52561.99 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCEILING FANSADMIN SVCS/FAC MGMTPURE ELECTRIC177.47 4/27/2018 65050 BUILDING MAINTENANCE MATERIALAERATOR REPAIRADMIN SVCS/FAC MGMTPURE ELECTRIC79.00 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCIRCUIT BREAKERADMIN SVCS/FAC MGMTROCK-TRED776.11 4/27/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR FINISH AND WALL PATCHINGADMIN SVCS/FAC MGMTSAMSCLUB #644410.70 4/27/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTSHERWIN WILLIAMS 7037026.25 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCEILING FAN INSTALLATIONADMIN SVCS/FAC MGMTSIMPLEXGRINNELL599.00 4/27/2018 62225 BLDG MAINT SVCSPREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTSTANDARD PIPE75.61 4/27/2018 65050 BUILDING MAINTENANCE MATERIALFAUCET PARTSADMIN SVCS/FAC MGMTSTANDARD PIPE965.70 4/27/2018 65050 BUILDING MAINTENANCE MATERIALFLUSH HEAD PARTSADMIN SVCS/FAC MGMTSTANDARD PIPE914.25 4/27/2018 65050 BUILDING MAINTENANCE MATERIALFLUSH HEADSADMIN SVCS/FAC MGMTSTANDARD PIPE917.25 4/27/2018 65050 BUILDING MAINTENANCE MATERIALFLUSH HEADSADMIN SVCS/FAC MGMTSTANDARD PIPE304.75 4/27/2018 65050 BUILDING MAINTENANCE MATERIALSLOAN HEADADMIN SVCS/FAC MGMTSTANDARD PIPE178.34 4/27/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #190219.92 4/27/2018 65050 BUILDING MAINTENANCE MATERIALCOLOR MATCH FOR GLAZED BLOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #190242.16 4/27/2018 65050 BUILDING MAINTENANCE MATERIALDATA JOB MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190295.85 4/27/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT REPAIR IN HALLADMIN SVCS/FAC MGMTTHE HOME DEPOT #190263.51 4/27/2018 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190217.08 4/27/2018 65050 BUILDING MAINTENANCE MATERIALSOAP DISPENSERADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902175.68 4/27/2018 65050 BUILDING MAINTENANCE MATERIALWASHROOM REMODELADMIN SVCS/FAC MGMTWW GRAINGER16.42 4/27/2018 65095 OFFICE SUPPLIESTHREE RING BINDERADMIN SVCS/FAC MGMTMSA-HEADQUARTERS #1720.00 4/30/2018 62225 BLDG MAINT SVCSPREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTMSA-HEADQUARTERS #11374.42 4/30/2018 65050 BUILDING MAINTENANCE MATERIALCALIBRATION KITADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902351.47 4/30/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODELADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902182.97 4/30/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190220.81 4/30/2018 65050 BUILDING MAINTENANCE MATERIALSOAP DISHADMIN SVCS/FAC MGMTTHE HOME DEPOT #190231.00 4/30/2018 65050 BUILDING MAINTENANCE MATERIALVENT PARTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902102.91 4/30/2018 65050 BUILDING MAINTENANCE MATERIALVENT PARTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190225.27 4/30/2018 65050 BUILDING MAINTENANCE MATERIALWALL PANELADMIN SVCS/FAC MGMTCONNEXION34.30 5/1/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHT UPGRADEADMIN SVCS/FAC MGMTCONNEXION169.00 5/1/2018 65085 MINOR EQUIP & TOOLSTOOL FOR SHOPADMIN SVCS/FAC MGMTROCK-TRED143.31 5/1/2018 65050 BUILDING MAINTENANCE MATERIALSTAND MIX FOR FLOORADMIN SVCS/FAC MGMTABLE DISTRIBUTORS160.08 5/2/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRADMIN SVCS/FAC MGMTABLE DISTRIBUTORS220.57 5/2/2018 65050 BUILDING MAINTENANCE MATERIALFURNACE REPAIRSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS236.14 5/2/2018 65050 BUILDING MAINTENANCE MATERIALREPAIRS FOR HOWARD STREET BUILDINGADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVAN5.53 5/2/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIESADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVAN53.31 5/2/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIESADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE19.16 5/2/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHT UPGRADEADMIN SVCS/FAC MGMTSHERWIN WILLIAMS 7037013.17 5/2/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902229.24 5/2/2018 65050 BUILDING MAINTENANCE MATERIALPAINT AND MATERIALS FOR FLEET OFFICESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190229.97 5/2/2018 65085 MINOR EQUIP & TOOLSSAW BLADES FOR SHOPADMIN SVCS/FAC MGMTABLE DISTRIBUTORS3.66 5/3/2018 65050 BUILDING MAINTENANCE MATERIALBLEEDER CUPSADMIN SVCS/FAC MGMTANDERSON LOCK CO849.30 5/3/2018 65050 BUILDING MAINTENANCE MATERIALDOOR CLOSERSADMIN SVCS/FAC MGMTNEW STONE DESIGN, INC.700.00 5/3/2018 65050 BUILDING MAINTENANCE MATERIALCOUNTER TOP FOR APARTMENT REMODELJuly 23, 2018Page 1 of 15206 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMTNEW STONE DESIGN, INC.1000.00 5/3/2018 65050 BUILDING MAINTENANCE MATERIALCOUNTER TOP FOR BOILER ROOM APARTMENT REMODELADMIN SVCS/FAC MGMTPURE ELECTRIC67.15 5/3/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL KITADMIN SVCS/FAC MGMTPURE ELECTRIC560.42 5/3/2018 65050 BUILDING MAINTENANCE MATERIALHALLWAY LIGHT REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPE530.99 5/3/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902102.98 5/3/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APARTMENT REMODEL MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190220.91 5/3/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR FINISHINGADMIN SVCS/FAC MGMTVALLI PRODUCE154.00 5/3/2018 65050 BUILDING MAINTENANCE MATERIALCMO FRUIT DELIVERYADMIN SVCS/FAC MGMTWW GRAINGER380.80 5/3/2018 65050 BUILDING MAINTENANCE MATERIALTHERMOSTATSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS2.92 5/4/2018 65050 BUILDING MAINTENANCE MATERIALAC DUCTADMIN SVCS/FAC MGMTANDERSON PEST SOLUTION703.27 5/4/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTCONNEXION79.15 5/4/2018 65050 BUILDING MAINTENANCE MATERIALFUSESADMIN SVCS/FAC MGMTCONNEXION139.00 5/4/2018 65085 MINOR EQUIP & TOOLSMINI SAW BLADEADMIN SVCS/FAC MGMTDAUGHERTY SALES INC326.00 5/4/2018 65050 BUILDING MAINTENANCE MATERIALSIGHT GLASS FOR CONDENSATE PUMPADMIN SVCS/FAC MGMTHOMEDEPOT.COM2299.00 5/4/2018 65085 MINOR EQUIP & TOOLSPORTABLE GENERATOR FOR TEMPORARY POWERADMIN SVCS/FAC MGMTINTUIT *IN *A & J SEWE725.00 5/4/2018 62225 BLDG MAINT SVCSTRIPLE BASIN PREVENTATIVE MAINTENACEADMIN SVCS/FAC MGMTINTUIT *IN *A & J SEWE658.00 5/4/2018 62225 BLDG MAINT SVCSTRIPLE BASIN PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTINTUIT *IN *A & J SEWE824.72 5/4/2018 62225 BLDG MAINT SVCSTRIPLE BASIN PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTMENARDS MORTON GROVE I540.46 5/4/2018 65050 BUILDING MAINTENANCE MATERIALBLINDS FOR WINDOWSADMIN SVCS/FAC MGMTPURE ELECTRIC346.46 5/4/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTPURE ELECTRIC57.02 5/4/2018 65050 BUILDING MAINTENANCE MATERIALHALLWAY LIGHT REPAIRADMIN SVCS/FAC MGMTSIMPLEXGRINNELL993.90 5/4/2018 62225 BLDG MAINT SVCSSPRINKLER FLOW SWITCHADMIN SVCS/FAC MGMTSTANDARD PIPE126.61 5/4/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #190242.12 5/4/2018 65050 BUILDING MAINTENANCE MATERIALBATHROOM REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902438.59 5/4/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APARTMENT REMODEL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902105.89 5/4/2018 65050 BUILDING MAINTENANCE MATERIALDESK POWERADMIN SVCS/FAC MGMTTHE HOME DEPOT #190281.32 5/4/2018 65050 BUILDING MAINTENANCE MATERIALEPOXY FOR FLOORADMIN SVCS/FAC MGMTTHE HOME DEPOT #190273.84 5/4/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR FINISHINGADMIN SVCS/FAC MGMTTHE HOME DEPOT #190229.21 5/4/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTUFIRST *UNIFIRST CORP328.78 5/4/2018 62225 BLDG MAINT SVCSMAT SERVICEADMIN SVCS/FAC MGMTWW GRAINGER68.81 5/4/2018 65050 BUILDING MAINTENANCE MATERIALBELTS FOR LEVY HVACADMIN SVCS/FAC MGMTWW GRAINGER192.00 5/4/2018 65050 BUILDING MAINTENANCE MATERIALTHERMOSTAT GUARDSADMIN SVCS/FAC MGMTWW GRAINGER238.92 5/4/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR BOAT RAMPADMIN SVCS/FAC MGMTCITY BBQ IUPI20.46 5/7/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMTPNC GARAGE 208011.00 5/7/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902111.50 5/7/2018 65050 BUILDING MAINTENANCE MATERIALCLEANING AND PAINTING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902121.24 5/7/2018 65050 BUILDING MAINTENANCE MATERIALINSTALLATION MATERIALSADMIN SVCS/FAC MGMTCONNEXION79.93 5/8/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODEL SUPPLIESADMIN SVCS/FAC MGMTCRAWFORD SUPPLY BRAN21.45 5/8/2018 65050 BUILDING MAINTENANCE MATERIALTOILET REPAIRSADMIN SVCS/FAC MGMTHYATT REGENCY INIDANAP19.08 5/8/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMTPURE ELECTRIC94.96 5/8/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELADMIN SVCS/FAC MGMTSCHNEIDERELECTBLD AMER695.00 5/8/2018 62295 TRAINING & TRAVELSCHNEIDER TRAINING COURSEADMIN SVCS/FAC MGMTSLIPPERY NOODLE INN13.61 5/8/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMT4IMPRINT886.69 5/9/2018 65090 SAFETY EQUIPMENTSAFETY SUPPLIESADMIN SVCS/FAC MGMTHOOTERS INDY DOWNTOWN18.84 5/9/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMTHYATT REGENCY INDIANAP558.09 5/9/2018 62295 TRAINING & TRAVELHOTEL FOR SNOW CONFERENCEADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE65.92 5/9/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR LIFEGUARD CHAIRSADMIN SVCS/FAC MGMTPNC GARAGE 2080105.00 5/9/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMTPURE ELECTRIC41.94 5/9/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL144.21 5/9/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190270.97 5/9/2018 65050 BUILDING MAINTENANCE MATERIALBLADES AND PVC PIPEADMIN SVCS/FAC MGMTTHE HOME DEPOT #190294.72 5/9/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APARTMENT REMODEL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190276.68 5/9/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODEL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902122.91 5/9/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODEL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #19021000.00 5/9/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODEL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190253.53 5/9/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIESADMIN SVCS/FAC MGMTUNITES STATES FIRE PRO890.00 5/9/2018 62225 BLDG MAINT SVCSPREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTUNITES STATES FIRE PRO859.25 5/9/2018 62245 OTHER EQ MAINTFIRE BOARD REPAIRADMIN SVCS/FAC MGMTUNITES STATES FIRE PRO859.25 5/9/2018 62245 OTHER EQ MAINTFIRE MOTHER BOARD REPLACEMENTADMIN SVCS/FAC MGMTCONNEXION17.63 5/10/2018 65050 BUILDING MAINTENANCE MATERIALCEILING FAN INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION220.45 5/10/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTFLOOR AND DECOR 14524.73 5/10/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS TO CLEAN TILEADMIN SVCS/FAC MGMTGFS STORE #191532.37 5/10/2018 65050 BUILDING MAINTENANCE MATERIALTABLE CLOTHADMIN SVCS/FAC MGMTILLCO INC130.38 5/10/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRADMIN SVCS/FAC MGMTMCDONALD S F196065.77 5/10/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMTSAMSCLUB #6444265.16 5/10/2018 65125 OTHER COMMODITIESEMPLOYEE APPRECIATION LUNCHEONADMIN SVCS/FAC MGMTSHELL OIL 5744597410828.00 5/10/2018 62295 TRAINING & TRAVELSNOW CONFERENCEADMIN SVCS/FAC MGMTSTANDARD PIPE1052.94 5/10/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902106.37 5/10/2018 65050 BUILDING MAINTENANCE MATERIALADHESIVE AND BATTERIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190266.23 5/10/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELJuly 23, 2018Page 2 of 15207 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMTTHE HOME DEPOT #19029.23 5/10/2018 65050 BUILDING MAINTENANCE MATERIALBLEEDER CUPSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902123.54 5/10/2018 65050 BUILDING MAINTENANCE MATERIALCEILING FOR FLEET SERVICESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190294.18 5/10/2018 65050 BUILDING MAINTENANCE MATERIALPAINT MATERIALSADMIN SVCS/FAC MGMTWW GRAINGER53.94 5/10/2018 65050 BUILDING MAINTENANCE MATERIALAC MOTORADMIN SVCS/FAC MGMTCONNEXION11.72 5/11/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELADMIN SVCS/FAC MGMTCONNEXION978.00 5/11/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHT UPGRADEADMIN SVCS/FAC MGMTCONNEXION1500.00 5/11/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHT UPGRADEADMIN SVCS/FAC MGMTEVANSTON LUMBER658.04 5/11/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR LIFE GUARD CHAIRSADMIN SVCS/FAC MGMTGRAINGER325.04 5/11/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST FANSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE24.46 5/11/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN PARTSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE6.09 5/11/2018 65050 BUILDING MAINTENANCE MATERIALTRAPADMIN SVCS/FAC MGMTPURE ELECTRIC132.38 5/11/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODEL SUPPLIESADMIN SVCS/FAC MGMTSAMS CLUB #644456.04 5/11/2018 65125 OTHER COMMODITIESEMPLOYEE APPRECIATION LUNCHADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL130.77 5/11/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPE129.02 5/11/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELADMIN SVCS/FAC MGMTSTANDARD PIPE27.84 5/11/2018 65050 BUILDING MAINTENANCE MATERIALDRAIN REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPE21.48 5/11/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTSTANDARD PIPE268.48 5/11/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902118.40 5/11/2018 65050 BUILDING MAINTENANCE MATERIALBLINDS FOR OFFICEADMIN SVCS/FAC MGMTTHE HOME DEPOT #190281.94 5/11/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODEL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190285.45 5/11/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM APT REMODEL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190273.86 5/11/2018 65050 BUILDING MAINTENANCE MATERIALDATA AND POWER JOBADMIN SVCS/FAC MGMTTHE HOME DEPOT #19026.53 5/11/2018 65050 BUILDING MAINTENANCE MATERIALGLAZE BLOCK REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #190236.27 5/11/2018 65050 BUILDING MAINTENANCE MATERIALGROUT CLEAN UPADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902121.08 5/11/2018 65050 BUILDING MAINTENANCE MATERIALPATCHING AND PAINTING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902129.48 5/11/2018 65050 BUILDING MAINTENANCE MATERIALWIRE ROPE AND FITTINGSADMIN SVCS/FAC MGMTEVANSTON LUMBER146.66 5/14/2018 65050 BUILDING MAINTENANCE MATERIALDOOR REPLACEMENTADMIN SVCS/FAC MGMTEVANSTON LUMBER-13.33 5/14/2018 65050 BUILDING MAINTENANCE MATERIALTAX REFUNDADMIN SVCS/FAC MGMTEVANSTON LUMBER-13.33 5/14/2018 65050 BUILDING MAINTENANCE MATERIALTAX REFUNDADMIN SVCS/FAC MGMTCONNEXION37.50 5/15/2018 65050 BUILDING MAINTENANCE MATERIALBOILER MATERIALSADMIN SVCS/FAC MGMTCONNEXION69.42 5/15/2018 65050 BUILDING MAINTENANCE MATERIALPARKING OFFICE REMODELADMIN SVCS/FAC MGMTCRYSTAL FOUNTAINS INC.468.00 5/15/2018 65050 BUILDING MAINTENANCE MATERIALLAGOON LIGHTS AND SHIPPINGADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE10.54 5/15/2018 65085 MINOR EQUIP & TOOLSSCREWDRIVERADMIN SVCS/FAC MGMTPURE ELECTRIC520.00 5/15/2018 65050 BUILDING MAINTENANCE MATERIALHEAT PUMP BREAKERSADMIN SVCS/FAC MGMTAPL* ITUNES.COM/BILL0.99 5/16/2018 64540 TELECOMMUNICATIONS - WIRELESSADDITIONAL ICLOUD STORAGE PLANADMIN SVCS/FAC MGMTDREISILKER ELECTRIC MO481.38 5/16/2018 65050 BUILDING MAINTENANCE MATERIALAIR VOLUME REPAIRSADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQ287.39 5/16/2018 65050 BUILDING MAINTENANCE MATERIALFLEET KEY CABINETADMIN SVCS/FAC MGMTGRAINGER89.26 5/16/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTGRAINGER342.16 5/16/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTINGADMIN SVCS/FAC MGMTGRAINGER916.26 5/16/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTINGADMIN SVCS/FAC MGMTGRAINGER277.20 5/16/2018 65085 MINOR EQUIP & TOOLSMETERADMIN SVCS/FAC MGMTGRAINGER161.74 5/16/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMTJOHNSTONE SUPPLY OF NI52.50 5/16/2018 65085 MINOR EQUIP & TOOLSVALVE TOOLADMIN SVCS/FAC MGMTPURE ELECTRIC281.98 5/16/2018 65050 BUILDING MAINTENANCE MATERIALFRONT LIGHT REPAIRADMIN SVCS/FAC MGMTSIMPLEXGRINNELL832.00 5/16/2018 62225 BLDG MAINT SVCSFIRE ALARM INSPECTIONADMIN SVCS/FAC MGMTSMITHEREEN PEST MANAGE150.00 5/16/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTSTANDARD PIPE561.29 5/16/2018 65050 BUILDING MAINTENANCE MATERIALPARTS FOR WATER LINEADMIN SVCS/FAC MGMTSTANDARD PIPE67.70 5/16/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #190230.36 5/16/2018 65050 BUILDING MAINTENANCE MATERIALAIR VOLUME REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #190227.15 5/16/2018 65050 BUILDING MAINTENANCE MATERIALANCHOR KITADMIN SVCS/FAC MGMTTHE HOME DEPOT #190271.55 5/16/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR TRUCKADMIN SVCS/FAC MGMTABLE DISTRIBUTORS82.96 5/17/2018 65050 BUILDING MAINTENANCE MATERIALAIR HANDLERADMIN SVCS/FAC MGMTABLE DISTRIBUTORS275.80 5/17/2018 65050 BUILDING MAINTENANCE MATERIALBOILER MAINTENANCEADMIN SVCS/FAC MGMTALLAN J COLEMAN CO INC416.00 5/17/2018 65050 BUILDING MAINTENANCE MATERIALCABLE FOR PLUMBERSADMIN SVCS/FAC MGMTGRAINGER78.24 5/17/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELADMIN SVCS/FAC MGMTGRAINGER427.94 5/17/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELADMIN SVCS/FAC MGMTINTUIT *IN *A & J SEWE329.00 5/17/2018 62225 BLDG MAINT SVCSPUMPING AT LIGHTHOUSE LANDING RESTROOMSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE79.45 5/17/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE19.78 5/17/2018 65085 MINOR EQUIP & TOOLSMIXING TOOLSADMIN SVCS/FAC MGMTSTANDARD PIPE18.30 5/17/2018 65050 BUILDING MAINTENANCE MATERIALGARDEN HOSEADMIN SVCS/FAC MGMTSTANDARD PIPE233.87 5/17/2018 65050 BUILDING MAINTENANCE MATERIALPIPE FITTINGS FOR HEAT PUMPSADMIN SVCS/FAC MGMTTEC #12658.60 5/17/2018 65050 BUILDING MAINTENANCE MATERIALBOILER REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902815.96 5/17/2018 65050 BUILDING MAINTENANCE MATERIALCEILING TILESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190215.06 5/17/2018 65050 BUILDING MAINTENANCE MATERIALHOSE SPICKETADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902269.10 5/17/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902371.89 5/17/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTUNITES STATES FIRE PRO1110.00 5/17/2018 62225 BLDG MAINT SVCSSPRINKLER SYSTEM INSPECTIONADMIN SVCS/FAC MGMTABLE DISTRIBUTORS286.40 5/18/2018 65050 BUILDING MAINTENANCE MATERIALTHERMOSTAT GUARDSADMIN SVCS/FAC MGMTALLAN J COLEMAN CO INC24.81 5/18/2018 65050 BUILDING MAINTENANCE MATERIALRODDER PARTSJuly 23, 2018Page 3 of 15208 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMTCONNEXION106.86 5/18/2018 65050 BUILDING MAINTENANCE MATERIALPARKING OFFICE REMODELADMIN SVCS/FAC MGMTGRAINGER203.96 5/18/2018 65090 SAFETY EQUIPMENTSAFETY MIRRORSADMIN SVCS/FAC MGMTGRAINGER33.26 5/18/2018 65090 SAFETY EQUIPMENTSAFETY OVER BOOTS FOR PPEADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE3.44 5/18/2018 65050 BUILDING MAINTENANCE MATERIALFLEET OFFICEADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE8.62 5/18/2018 65050 BUILDING MAINTENANCE MATERIALWINDOW REPLACEMENTADMIN SVCS/FAC MGMTPURE ELECTRIC8.48 5/18/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTSTANDARD PIPE80.23 5/18/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190229.31 5/18/2018 65050 BUILDING MAINTENANCE MATERIALBOAT DOCK REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #190268.44 5/18/2018 65050 BUILDING MAINTENANCE MATERIALCLEANING SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190254.09 5/18/2018 65050 BUILDING MAINTENANCE MATERIALPAINTADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902150.61 5/18/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR SHOPADMIN SVCS/FAC MGMTUNITES STATES FIRE PRO940.00 5/18/2018 62225 BLDG MAINT SVCSSPRINKLER SYSTEM INSPECTIONSADMIN SVCS/FAC MGMTWGN FLAG & DECORATING1247.35 5/18/2018 65050 BUILDING MAINTENANCE MATERIALUS FLAGS FOR FACILITIESADMIN SVCS/FAC MGMTCONNEXION35.44 5/22/2018 65050 BUILDING MAINTENANCE MATERIALPARKING OFFICE REMODELADMIN SVCS/FAC MGMTEVANSTON LUMBER63.20 5/22/2018 65050 BUILDING MAINTENANCE MATERIALLIFE GUARD CHAIR MATERIALSADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVAN144.63 5/22/2018 65050 BUILDING MAINTENANCE MATERIALPAINTING AND PATCHING MATERIALSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE110.34 5/22/2018 65050 BUILDING MAINTENANCE MATERIALLIFE GUARD CHAIR MATERIALSADMIN SVCS/FAC MGMTNORTH SHORE UNIFORM IN405.40 5/22/2018 65085 MINOR EQUIP & TOOLSSYEP UNIFORMSADMIN SVCS/FAC MGMTSQ *SQ *UBREAKIFIX EVA99.99 5/22/2018 65050 BUILDING MAINTENANCE MATERIALSCREEN REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902138.92 5/22/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190276.88 5/22/2018 65050 BUILDING MAINTENANCE MATERIALPARKING OFFICE REMODELADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902189.42 5/22/2018 65085 MINOR EQUIP & TOOLSBUFFING TOOLADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902-9.94 5/22/2018 65085 MINOR EQUIP & TOOLSRETURN OF TOOLSADMIN SVCS/FAC MGMTCARQUEST 275953.55 5/23/2018 65085 MINOR EQUIP & TOOLSGASKETSADMIN SVCS/FAC MGMTSTANDARD PIPE50.10 5/23/2018 65050 BUILDING MAINTENANCE MATERIALBEACH HOUSE REMODELADMIN SVCS/FAC MGMTSTANDARD PIPE109.30 5/23/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING SUPPLIESADMIN SVCS/FAC MGMTSTANDARD PIPE202.90 5/23/2018 65050 BUILDING MAINTENANCE MATERIALSLOAN VALVEADMIN SVCS/FAC MGMTTHE HOME DEPOT #190247.94 5/23/2018 65050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902132.25 5/23/2018 65050 BUILDING MAINTENANCE MATERIALPARKING OFFICE REMODELADMIN SVCS/FAC MGMTCONNEXION50.39 5/24/2018 65050 BUILDING MAINTENANCE MATERIALEMERGENCY LIGHT INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION52.22 5/24/2018 65050 BUILDING MAINTENANCE MATERIALEMERGENCY LIGHT INSTALLATIONADMIN SVCS/FAC MGMTDOORS SYSTEMS INC1224.05 5/24/2018 62440 OVERHEAD DOOR CONTRACT COSTDOOR 47 REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INC571.92 5/24/2018 62440 OVERHEAD DOOR CONTRACT COSTDOOR 49 REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INC1076.38 5/24/2018 62440 OVERHEAD DOOR CONTRACT COSTDOOR 8 REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INC501.16 5/24/2018 62440 OVERHEAD DOOR CONTRACT COSTGREENWAYS DOOR REPAIRSADMIN SVCS/FAC MGMTGRAINGER-192.00 5/24/2018 65050 BUILDING MAINTENANCE MATERIALTHERMOSTAT GUARDS RETURNADMIN SVCS/FAC MGMTPURE ELECTRIC76.71 5/24/2018 65050 BUILDING MAINTENANCE MATERIALEVIDENCE ROOM SUPPLIESADMIN SVCS/FAC MGMTSTANDARD PIPE131.36 5/24/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING TRAPADMIN SVCS/FAC MGMTTHE HOME DEPOT #190231.94 5/24/2018 65050 BUILDING MAINTENANCE MATERIALTOWELSADMIN SVCS/FAC MGMTABLE DISTRIBUTORS45.10 5/25/2018 65050 BUILDING MAINTENANCE MATERIALAIR VOLUME REPAIRADMIN SVCS/FAC MGMTCONNEXION681.00 5/25/2018 65050 BUILDING MAINTENANCE MATERIALHAMMER DRILLADMIN SVCS/FAC MGMTCONNEXION283.52 5/25/2018 65050 BUILDING MAINTENANCE MATERIALVANDALISM REPAIRADMIN SVCS/FAC MGMTEVANSTON GLASS AND MIR240.00 5/25/2018 65050 BUILDING MAINTENANCE MATERIALPLEXIGLASSADMIN SVCS/FAC MGMTLEMOI ACE HARDWARE9.58 5/25/2018 65050 BUILDING MAINTENANCE MATERIALSWITCH AND OUTLET REPLACEMENTADMIN SVCS/FAC MGMTPURE ELECTRIC46.90 5/25/2018 65085 MINOR EQUIP & TOOLSTRUCK TOOLSADMIN SVCS/FAC MGMTSTANDARD PIPE575.43 5/25/2018 65050 BUILDING MAINTENANCE MATERIALPIPE FITTINGS FOR HEAT PUMPSADMIN SVCS/FAC MGMTSTANDARD PIPE116.71 5/25/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #190267.10 5/25/2018 65050 BUILDING MAINTENANCE MATERIALFURNACE INSTALLATIONADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902117.06 5/25/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902401.39 5/25/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #190251.28 5/25/2018 65050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #190244.18 5/25/2018 65050 BUILDING MAINTENANCE MATERIALPARKING OFFICE REMODELADMIN SVCS/FAC MGMTTHE HOME DEPOT #190259.97 5/25/2018 65085 MINOR EQUIP & TOOLSTRUCK TOOLSADMIN SVCS/FLEETSOI*SBS ROCHESTER HILL629.00 5/4/2018 65060 MATERIALS TO MAINTAIN AUTOSINTERNATIONAL DIAGNOSIS SOFTWARE UPDATEADMIN SVCS/FLEETCITY BBQ IUPI25.59 5/7/2018 62295 TRAINING & TRAVELDINNERADMIN SVCS/FLEETHOLIDAY INN324.30 5/7/2018 62295 TRAINING & TRAVELWOJO HOLIDAY INN PIERCE TRAININGADMIN SVCS/FLEETHYATT REGENCY INIDANAP22.28 5/7/2018 62295 TRAINING & TRAVELBREAKFASTADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN40.00 5/7/2018 65060 MATERIALS TO MAINTAIN AUTOSI-PASS REPLENISHMENTADMIN SVCS/FLEETHYATT REGENCY INIDANAP22.58 5/8/2018 62295 TRAINING & TRAVELBREAKFASTADMIN SVCS/FLEETSLIPPERY NOODLE INN18.15 5/8/2018 62295 TRAINING & TRAVELDINNERADMIN SVCS/FLEETHOOTERS INDY DOWNTOWN24.47 5/9/2018 62295 TRAINING & TRAVELDINNERADMIN SVCS/FLEETHYATT REGENCY INDIANAP558.09 5/9/2018 62295 TRAINING & TRAVELHOTEL STAYADMIN SVCS/FLEETHYATT REGENCY INIDANAP22.58 5/9/2018 62295 TRAINING & TRAVELBREAKFASTADMIN SVCS/FLEETIMPERIAL SUPPLIES81.39 5/14/2018 65060 MATERIALS TO MAINTAIN AUTOSMACHINE SCREWSADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE2.37 5/16/2018 65045 LICENSING/REGULATORY SUPPLIES#1 LICENSE PLATE RENEWAL S/CADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE2.37 5/16/2018 65045 LICENSING/REGULATORY SUPPLIES#19 LICENSE PATE RENEWAL S/CADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE1.27 5/16/2018 65045 LICENSING/REGULATORY SUPPLIESLICENCE PLATE RENEWAL #605ADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE1.27 5/16/2018 65045 LICENSING/REGULATORY SUPPLIESLICENCE PLATE STICKER RENEWAL S/CADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE2.37 5/16/2018 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL S/C #83July 23, 2018Page 4 of 15209 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FLEET4TE*SOSINTERNET VEHICL101.00 5/16/2018 65045 LICENSING/REGULATORY SUPPLIES#1 LICENSE PLATE STICKER RENEWALADMIN SVCS/FLEET4TE*SOSINTERNET VEHICL101.00 5/16/2018 65045 LICENSING/REGULATORY SUPPLIES#19 LICENSE PLATE RENEWALADMIN SVCS/FLEET4TE*SOSINTERNET VEHICL54.00 5/16/2018 65045 LICENSING/REGULATORY SUPPLIES#605 LICENSE PLATE STICKER RENEWALADMIN SVCS/FLEET4TE*SOSINTERNET VEHICL54.00 5/16/2018 65045 LICENSING/REGULATORY SUPPLIES#606 LICENCE PLATE RENEWALADMIN SVCS/FLEET4TE*SOSINTERNET VEHICL101.00 5/16/2018 65045 LICENSING/REGULATORY SUPPLIES#83 LICENSE PLATE STICKER RENEWALADMIN SVCS/FLEETEREPLACEMENTPARTS.COM93.57 5/16/2018 65060 MATERIALS TO MAINTAIN AUTOSFUEL FILTER AND STRAINERADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN40.00 5/16/2018 65060 MATERIALS TO MAINTAIN AUTOSI-PASS REPLENISHMENTADMIN SVCS/FLEETTHRIVEMARKETGOODS79.06 5/18/2018 65060 MATERIALS TO MAINTAIN AUTOSDISINFECTANT FOR THE C.O.E.VEHICLESADMIN SVCS/FLEETSOI*SBS ROCHESTER HILL629.00 5/22/2018 65060 MATERIALS TO MAINTAIN AUTOSINTERNATIONAL DIAGNOSTIC YEARLY SOFTWARE UPDATEADMIN SVCS/HUMAN RESMISTRAL25.00 4/26/2018 62295 TRAINING & TRAVELTYLER DINNERADMIN SVCS/HUMAN RESUBER TRIP AERDM18.03 4/26/2018 62295 TRAINING & TRAVELTYLER UBER HOTEL TO AIRPORTADMIN SVCS/HUMAN RESABBY LANE18.00 4/27/2018 62295 TRAINING & TRAVELTYLER CONFERENCE LUNCH - $3 TO BE REFUNDEDADMIN SVCS/HUMAN RESCROWN TROPHY 5415.00 4/27/2018 65125 OTHER COMMODITIESSERVICE PLAQUEADMIN SVCS/HUMAN RESREVERE HOTEL1026.60 4/27/2018 62295 TRAINING & TRAVELTYLER CONFERENCE HOTELADMIN SVCS/HUMAN RESUNITED25.00 4/27/2018 62295 TRAINING & TRAVELBAG CHECK RETURN TYLER CONFERENCEADMIN SVCS/HUMAN RESJIMMY JOHNS - 44 - MOT136.63 5/1/2018 62295 TRAINING & TRAVELFF/PM PANEL INTERVIEWS - LUNCHADMIN SVCS/HUMAN RESPOTBELLY #5116.90 5/2/2018 62295 TRAINING & TRAVELFF/PM PANEL INTERVIEWS LUNCHADMIN SVCS/HUMAN RESEQF*TALX CORPORATION38.95 5/3/2018 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RESJEWEL #3428130.00 5/4/2018 65125 OTHER COMMODITIESSERVICE AWARDSADMIN SVCS/HUMAN RESLEVELUP*POTBELLY159418239.73 5/4/2018 62310 HR ONLY - CITY WIDE TRAININGLUNCH FOR HHS LUNCH SERIESADMIN SVCS/HUMAN RESPANINO S PIZZERIA OR175.00 5/4/2018 62295 TRAINING & TRAVELLUNCH & LEARN AND FF/PM PANEL INTERVIEWS LUNCHADMIN SVCS/HUMAN RESPANINO S PIZZERIA OR130.00 5/4/2018 62310 HR ONLY - CITY WIDE TRAININGLUNCH & LEARN AND FF/PM PANEL INTERVIEWS LUNCHADMIN SVCS/HUMAN RESPOTBELLY #5-19.98 5/4/2018 62310 HR ONLY - CITY WIDE TRAININGREFUND ON SALES TAXADMIN SVCS/HUMAN RESSQ *SQ *BAGEL ART CAFE146.88 5/4/2018 62295 TRAINING & TRAVELFF/PM PANEL INTERVIEWS LUNCHADMIN SVCS/HUMAN RESPORTILLOS HOT DOGS #28153.02 5/7/2018 62295 TRAINING & TRAVELFF/PM INTERVIEW LUNCH - SALES TAX TO BE REFUNDEDADMIN SVCS/HUMAN RESABBY LANE-3.00 5/9/2018 62295 TRAINING & TRAVELCREDIT ON ERROR IN CHARGE FROM 4/25/18ADMIN SVCS/HUMAN RESPORTILLOS HOT DOGS #2894.76 5/10/2018 65125 OTHER COMMODITIESHR PUBLIC SERVICE EMPLOYEE WEEK LUNCHADMIN SVCS/HUMAN RESEQF*TALX CORPORATION38.95 5/11/2018 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RESPANINO S PIZZERIA OR134.20 5/11/2018 62310 HR ONLY - CITY WIDE TRAININGLUNCH & LEARN - MANAGING CONFLICTSADMIN SVCS/HUMAN RESSAMSCLUB.COM29.36 5/11/2018 62310 HR ONLY - CITY WIDE TRAININGSUPPLIESADMIN SVCS/HUMAN RESSAMSCLUB.COM14.46 5/11/2018 65095 OFFICE SUPPLIESSUPPLIESADMIN SVCS/HUMAN RESPORTILLOS HOT DOGS COR-16.70 5/16/2018 62295 TRAINING & TRAVELSALES TAX REFUNDADMIN SVCS/HUMAN RESEQF*TALX CORPORATION38.95 5/23/2018 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RESTERRYBERRY556.10 5/25/2018 65125 OTHER COMMODITIESSERVICE AWARD PINSADMIN SVCS/INFO SYSB&H PHOTO 800-606-6961719.39 4/27/2018 64510 TELECOMM EQ (IS)FOUNTAIN SQUARE BLUE LIGHT CAMERA EQUIPMENTADMIN SVCS/INFO SYSB&H PHOTO 800-606-6962380.90 4/27/2018 64510 TELECOMM EQ (IS) TELECOMM EQ (IS)FOUNTAIN SQUARE - BLUE LIGHT CAMERA EQUIPMENTADMIN SVCS/INFO SYSKNACK.COM79.00 4/27/2018 64545 PERSONAL COMPUTER SOFTWAREMONTHLY CHARGE FOR KNACK.COMADMIN SVCS/INFO SYSSC* STACKSOCIAL100.00 4/27/2018 62295 TRAINING & TRAVELONLINE IT TRAINING COMPTIAADMIN SVCS/INFO SYSB&H PHOTO 800-606-6961750.14 5/2/2018 62250 COMPUTER EQUIPMENT MAINTFOUNTAIN SQUARE SECURITY CAMERA EQUIPMENTADMIN SVCS/INFO SYSB&H PHOTO 800-606-6962349.00 5/2/2018 64510 TELECOMM EQ (IS)FOUNTAIN SQUARE BLUE LIGHT SECURITY CAMERAADMIN SVCS/INFO SYSPLUG N PAY INC15.00 5/3/2018 62340 IS SUPPORT FEESCREDIT CARD FEES - PRCSADMIN SVCS/INFO SYSONEREACH198.00 5/4/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR 311 TEXTING SOFTWAREADMIN SVCS/INFO SYSCDW GOVT #MQF4775160.37 5/8/2018 62250 COMPUTER EQUIPMENT MAINTREPLACEMENT BATTERY FOR UPSADMIN SVCS/INFO SYSEB SOCRATA CONNECT 20-395.00 5/9/2018 62295 TRAINING & TRAVELREFUND FOR SOCRATA CONFERENCE REGISTRATION FEEADMIN SVCS/INFO SYSPLUG N PAY INC15.00 5/9/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR PRCS CREDIT CARD FEESADMIN SVCS/INFO SYSPRESTONS FLOWERS85.00 5/9/2018 65095 OFFICE SUPPLIESFLOWERS FOR FUNERAL OF THE MOTHER OF AN IT STAFF MEMBERADMIN SVCS/INFO SYSSENTINEL TECHNOLOGIES1428.00 5/9/2018 64510 TELECOMM EQ (IS)COMPACT NETWORK SWITCH - FOGHOUSE1ADMIN SVCS/INFO SYSSENTINEL TECHNOLOGIES1429.00 5/9/2018 64510 TELECOMM EQ (IS)COMPACT SWITCH - FOGHOUSE2ADMIN SVCS/INFO SYSSENTINEL TECHNOLOGIES1429.00 5/9/2018 64510 TELECOMM EQ (IS)COMPACT SWITCH - HARLEY-CLARKEADMIN SVCS/INFO SYSSENTINEL TECHNOLOGIES1588.80 5/9/2018 64510 TELECOMM EQ (IS)SFP FIBER OPTIC MODULES - FOGHOUSESADMIN SVCS/INFO SYSSENTINEL TECHNOLOGIES1588.80 5/9/2018 64510 TELECOMM EQ (IS)SWITCH SFP MODULES - FOGHOUSESADMIN SVCS/INFO SYSCHICAGO YELLOW CAB15.20 5/10/2018 62295 TRAINING & TRAVELTRANSPORTATION FOR CHICAGO DIGITAL GOVERNMENT SUMMITADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUC1233.48 5/10/2018 62477 PHEP GRANT-EXPENSE19073 NEW LAPTOP PURCHASED WITH GRANT MONEY FOR EMERGENCY RESPONSE COORDINATORADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUC641.20 5/10/2018 65555 PERSONAL COMPUTER EQDELL MONITORS 19862ADMIN SVCS/INFO SYSABM PARKING THREE ILLI27.00 5/11/2018 62295 TRAINING & TRAVELPARKING - SECURECISO CONFERENCEADMIN SVCS/INFO SYSTAXI SVC CHICAGO15.25 5/11/2018 62295 TRAINING & TRAVELTRANSPORTATION FOR CHICAGO DIGITAL GOVERNMENT SUMMITADMIN SVCS/INFO SYSVERIZON WRLS M1460-01149.99 5/11/2018 65625 FURNITURES AND FIXTURESTABLET REPLACEMENT 19696ADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUC641.20 5/15/2018 62250 COMPUTER EQUIPMENT MAINTSPARE MONITORSADMIN SVCS/INFO SYSDNH*GODADDY.COM48.51 5/15/2018 62341 INTERNET SOLUTION PROVIDERSDOMAIN REGISTRATION - CONNECTEVANSTON.ORGADMIN SVCS/INFO SYSB&H PHOTO 800-606-6961850.94 5/16/2018 62250 COMPUTER EQUIPMENT MAINTFOUNTAIN SQUARE DOMED SECURITY CAMERA AND MOUNTING ACCESSORIESADMIN SVCS/INFO SYSB&H PHOTO 800-606-6962799.00 5/16/2018 62250 COMPUTER EQUIPMENT MAINTSECURITY CAMERA FOR FOUNTAIN SQUAREADMIN SVCS/INFO SYSCITY OF EVANSTON0.25 5/16/2018 62295 TRAINING & TRAVELMETER PARKING - FOUNTAIN SQUARE CONTRACTOR MEETINGADMIN SVCS/INFO SYSCITY OF EVANSTON2.00 5/16/2018 62295 TRAINING & TRAVELMETER PARKING - FOUNTAIN SQUARE CONTRACTOR MEETINGADMIN SVCS/INFO SYSLANSHACK530.30 5/16/2018 62250 COMPUTER EQUIPMENT MAINTFIBER FOR SERVICE CENTER CAMERAADMIN SVCS/INFO SYSTHE UPS STORE #051174.56 5/16/2018 62250 COMPUTER EQUIPMENT MAINTSHIPPING RETURN OF CISCO TEST EQUIPMENTADMIN SVCS/INFO SYSB&H PHOTO 800-606-696-1899.00 5/18/2018 64510 TELECOMM EQ (IS)REFUND FOR RETURN OF NETWORK CAMERA. FOUNTAIN SQUARE PROJECT.ADMIN SVCS/INFO SYSGOOGLE *GOOGLE STORAGE1.99 5/22/2018 62340 IS SUPPORT FEESGOOGLE PHOTO STORAGEADMIN SVCS/INFO SYSPARKWHIZ, INC.18.00 5/22/2018 62295 TRAINING & TRAVELPARKING - AMAZON AWS PUBLIC SECTOR CONFERENCEJuly 23, 2018Page 5 of 15210 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/INFO SYSSOLARWINDS2724.53 5/22/2018 62340 IS SUPPORT FEESSOLARWINDS SOFTWARE RENEWALADMIN SVCS/INFO SYSCDW GOVT #MTN1611170.72 5/23/2018 62250 COMPUTER EQUIPMENT MAINTREPLACEMENT BATTERY FOR UPSADMIN SVCS/INFO SYSSENTINEL TECHNOLOGIES908.00 5/23/2018 62250 COMPUTER EQUIPMENT MAINTCABLE GLANDS AND POE INJECTOR - FOUNTAIN SQUARE CAMERA PROJECTADMIN SVCS/INFO SYSINSTAGANTT550.00 5/24/2018 62340 IS SUPPORT FEESINSTAGANNT CLOUD SERVICE ANNUAL RENEWAL - IT DIVISIONADMIN SVCS/PARKINGVCG UNIFORM575.53 5/3/2018 65020 CLOTHINGUNPAID UNIFORM INVOICES FROM 12/17 FOR PANTS, BELTS,ADMIN SVCS/PARKINGDPT CLIENT PMTS178.50 5/9/2018 62245 OTHER EQ MAINTSECURITY METER KEYS. 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KELLEY COMPA488.11 5/4/2018 65110 REC PROGRAM SUPPLIESAPIARY SUPPLIESPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLY34.99 5/9/2018 65110 REC PROGRAM SUPPLIESANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRSARPINOS PIZZA OF EVAN63.33 5/9/2018 65125 OTHER COMMODITIESPUBLIC SERVICE WEEK LUNCHEONPRCS/ECOLOGY CNTRTHE HOME DEPOT #190213.38 5/10/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTRVALLI PRODUCE12.45 5/10/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRTHE HOME DEPOT #19028.55 5/11/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTRPET SUPPLIES PLUS #41260.36 5/15/2018 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #190286.29 5/16/2018 65110 REC PROGRAM SUPPLIESNATURES NIGHT OUT SUPPILIESPRCS/ECOLOGY CNTRBACKWATER REPTILES64.97 5/17/2018 65110 REC PROGRAM SUPPLIESANIMAL CARE TREE FROGSPRCS/ECOLOGY CNTRPETSMART # 042779.74 5/17/2018 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CNTRANTONS GREENHOUSES AND141.85 5/18/2018 65110 REC PROGRAM SUPPLIESCONTAINER GARDEN CLASSPRCS/ECOLOGY CNTRBLICK ART 800 447 189223.94 5/18/2018 65110 REC PROGRAM SUPPLIESNATURE NIGHT OUT POSTER TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CNTRGFS STORE #1915105.67 5/18/2018 65025 FOODSMORE SUPPLIESPRCS/ECOLOGY CNTRPET SUPPLIES PLUS 20415.98 5/18/2018 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902217.79 5/18/2018 65110 REC PROGRAM SUPPLIESCONTAINER GARDEN PROGRAM SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902322.21 5/18/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CNTRWAL-MART #199851.81 5/18/2018 65110 REC PROGRAM SUPPLIESSMORE SUPPLIES AND SKEWERS FOR CAMPFIRESPRCS/ECOLOGY CNTRTHE HOME DEPOT #190240.39 5/22/2018 65110 REC PROGRAM SUPPLIESPLANTS FOR NNO $36.92 EEA TO REIMBURSE AND CLASSROOM SUPPLIES $3.47PRCS/ECOLOGY CNTRDSS*ACHIEVMNTPRODUCTS710.41 5/23/2018 65110 REC PROGRAM SUPPLIESCAMP CRAFT AND PROGRAM SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902-101.76 5/24/2018 65110 REC PROGRAM SUPPLIESCONTAINER GARDEN SUPPLIES RETURNPRCS/ECOLOGY CNTRVALLI PRODUCE4.46 5/24/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODJuly 23, 2018Page 8 of 15213 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRGFS STORE #191585.44 5/25/2018 65025 FOODFAMILY CAMPFIRE SUPPLIESPRCS/ECOLOGY CNTRGFS STORE #1915-6.21 5/25/2018 65025 FOODTAX REFUNDPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE100.93 4/26/2018 65025 FOOD1. KAMEN SNACK2. KAMEN JUICE3. RCC MILK4. FJCC MILK5. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE208.89 4/26/2018 65025 FOOD1. KAMEN SNACK2. KAMEN JUICE3. RCC MILK4. FJCC MILK5. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE84.83 4/26/2018 65025 FOOD1. KAMEN SNACK2. KAMEN JUICE3. RCC MILK4. FJCC MILK5. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE30.57 4/26/2018 65025 FOOD1. KAMEN SNACK2. KAMEN JUICE3. RCC MILK4. FJCC MILK5. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE57.96 4/26/2018 65110 REC PROGRAM SUPPLIES1. KAMEN SNACK2. KAMEN JUICE3. RCC MILK4. FJCC MILK5. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRTARGET 0000927473.66 4/26/2018 65110 REC PROGRAM SUPPLIESCRAFT PROJECT FOR MASON PARKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE79.06 4/27/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC KITCHEN ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE40.93 4/27/2018 65110 REC PROGRAM SUPPLIES1. FJCC SNACK AND SUPPER2. 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FJCC SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE139.34 5/3/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC SNACK AND SUPPER3. RCC MILK4. FJCC MILK5. FJCC SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE100.93 5/3/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC SNACK AND SUPPER3. RCC MILK4. FJCC MILK5. FJCC SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE16.58 5/3/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC SNACK AND SUPPER3. RCC MILK4. FJCC MILK5. FJCC SUPPERPRCS/FLEETWOOD CNTRPLAY AND SPIN430.00 5/3/2018 62507 FIELD TRIPSSCHOOL OUT TRIPPRCS/FLEETWOOD CNTRPLAY AND SPIN200.00 5/3/2018 62507 FIELD TRIPSSCHOOL OUT TRIPPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE129.53 5/4/2018 65025 FOOD1. MASON PARK2. FJCC HALF DAY LUNCHPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE73.76 5/4/2018 65025 FOOD1. MASON PARK2. FJCC HALF DAY LUNCHPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE178.52 5/7/2018 65025 FOOD1. MASON ICE CREAM PROJECT2. FJCC SNACKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE85.58 5/7/2018 65110 REC PROGRAM SUPPLIES1. MASON ICE CREAM PROJECT2. FJCC SNACKPRCS/FLEETWOOD CNTRTHE HOME DEPOT #190222.94 5/7/2018 65040 JANITORIAL SUPPLIESBUILDING ITEMSPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902454.00 5/7/2018 65110 REC PROGRAM SUPPLIESFOOD SERVICE FREEZERPRCS/FLEETWOOD CNTRFEDEXOFFICE 00036053247.98 5/8/2018 62210 PRINTINGSUMMER BASKETBALL BANNERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE146.72 5/10/2018 65025 FOOD1. RCC SNACK2. FJCC SNACK AND SUPPER3. FJCC MILK4. RCC MILKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE57.96 5/10/2018 65025 FOOD1. RCC SNACK2. FJCC SNACK AND SUPPER3. FJCC MILK4. RCC MILKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE207.31 5/10/2018 65025 FOOD1. RCC SNACK2. FJCC SNACK AND SUPPER3. FJCC MILK4. RCC MILKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE100.93 5/10/2018 65025 FOOD1. RCC SNACK2. FJCC SNACK AND SUPPER3. FJCC MILK4. RCC MILKPRCS/FLEETWOOD CNTRBLICK ART 800 447 189227.31 5/11/2018 65110 REC PROGRAM SUPPLIESMOTHER'S DAY PROJECTPRCS/FLEETWOOD CNTRDOLLARTREE8.70 5/11/2018 65110 REC PROGRAM SUPPLIESMOTHER'S DAY PROJECTPRCS/FLEETWOOD CNTRGARRETT POPCORN SHOQPS160.00 5/11/2018 65125 OTHER COMMODITIESPUBLIC SERVICE WEEK REWARD FOR STAFFPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE298.51 5/11/2018 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRTHE HOME DEPOT #190249.43 5/11/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING ITEMSPRCS/FLEETWOOD CNTRWALGREENS #261910.53 5/11/2018 65110 REC PROGRAM SUPPLIESMOTHER'S DAY PROJECTSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE733.14 5/15/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. MASON MILK3. MASON SNACKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE41.53 5/15/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. MASON MILK3. MASON SNACKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE126.98 5/15/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. MASON MILK3. MASON SNACKPRCS/FLEETWOOD CNTRUS CASINO RENTALS LLC750.00 5/16/2018 62375 RENTALSCASINO GAMES FOR SENIOR MOTOWN PARTYPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE57.96 5/17/2018 65025 FOOD1. FJCC MILK2. RCC MILK3. FJCC SNACK AND SUPPER4. KAMEN PARK ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE100.93 5/17/2018 65025 FOOD1. FJCC MILK2. RCC MILK3. FJCC SNACK AND SUPPER4. KAMEN PARK ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE216.20 5/17/2018 65025 FOOD1. FJCC MILK2. RCC MILK3. FJCC SNACK AND SUPPER4. KAMEN PARK ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE121.81 5/17/2018 65025 FOOD1. FJCC MILK2. RCC MILK3. FJCC SNACK AND SUPPER4. KAMEN PARK ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE205.60 5/18/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. SENIOR ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE25.35 5/18/2018 65110 REC PROGRAM SUPPLIES1. FJCC SNACK AND SUPPER2. SENIOR ITEMSPRCS/FLEETWOOD CNTRS&S WORLDWIDE-ONLINE556.26 5/18/2018 65110 REC PROGRAM SUPPLIESCAMP ITEMSPRCS/FLEETWOOD CNTRTARGET 00009274186.93 5/18/2018 65110 REC PROGRAM SUPPLIESMASON SPRING/SUMMER ITEMSPRCS/FLEETWOOD CNTRVALLI PRODUCE48.84 5/18/2018 65025 FOODVOLUNTEER, CAST AND CREW BEVERAGESPRCS/FLEETWOOD CNTRD AND D FINER FOODS8.83 5/22/2018 62375 RENTALSFOOD FOR VOLUNTEERS, CAST AND CREWPRCS/FLEETWOOD CNTRDOLLARTREE44.00 5/22/2018 65110 REC PROGRAM SUPPLIESSENIOR BINGOPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE285.84 5/22/2018 65025 FOOD1. THEATRE MOTOWN PARTYPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE27.98 5/22/2018 65025 FOOD1. MASON MILK2. MASON SNACKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE57.99 5/22/2018 65025 FOOD1. MASON MILK2. MASON SNACKPRCS/FLEETWOOD CNTRPARTY CITY46.65 5/22/2018 65110 REC PROGRAM SUPPLIESMOTOWN PARTY ITEMSPRCS/FLEETWOOD CNTRSTARBUCKS STORE 2309116.95 5/22/2018 65025 FOODBEVERAGES FOR VOLUNTEERS, CAST AND CREWJuly 23, 2018Page 9 of 15214 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD CNTRVALLI PRODUCE21.98 5/22/2018 65025 FOODMOTOWN SENIOR PARTYPRCS/FLEETWOOD CNTRWALGREENS #26195.78 5/22/2018 65025 FOODSENIOR ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE169.92 5/24/2018 65025 FOODFJCC SUPPERPRCS/FLEETWOOD CNTRJET BLUE PRINT74.34 5/24/2018 62210 PRINTINGSUMMER FOOD PROGRAM FLYERSPRCS/FLEETWOOD CNTRMCDONALD S M6867 OF50.00 5/24/2018 65110 REC PROGRAM SUPPLIESGIFT CARDS FOR MATH CONTEST WITH TUTORPRCS/FLEETWOOD CNTROFFICE DEPOT #51029.95 5/24/2018 65110 REC PROGRAM SUPPLIESFOLDERS FOR PARENTSPRCS/FLEETWOOD CNTRS&S WORLDWIDE-ONLINE464.96 5/24/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/FLEETWOOD CNTRTHE HOME DEPOT #1902283.89 5/24/2018 65050 BUILDING MAINTENANCE MATERIALTARPS FOR GYM FLOOR COVERINGPRCS/FLEETWOOD CNTRGORDON FOOD SERVICE170.80 5/25/2018 65025 FOOD1. 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5/14/2018 65025 FOODCOFFEE CREAMERPRCS/LEVY SEN CNTRINT*IN *MILWAUKEE FOOD1140.00 5/16/2018 62507 FIELD TRIPSCUSTARD SENIOR TRIP TO MILWAUKEE 5/16/18PRCS/LEVY SEN CNTREMERGENCY MEDICAL PROD175.43 5/25/2018 65050 BUILDING MAINTENANCE MATERIALFIRST AID SUPPLIES FOR THE BUILDINGPRCS/LEVY SEN CNTRFLOOR MAT SHOP1450.98 5/25/2018 65110 REC PROGRAM SUPPLIESFLOOR MATS FOR THE BUILDINGPRCS/LEVY SEN CNTRGFS STORE #191517.16 5/25/2018 65025 FOODFOOD HANDLING GLOVES FOR THE KITCHENPRCS/NOYES CNTRLOOKINGGLASS THEATRE C560.00 5/11/2018 62507 FIELD TRIPSFIELD TRIP THEATRE CAMPPRCS/NOYES CNTRTALL SHIP WINDY217.28 5/17/2018 62507 FIELD TRIPSFIELD TRIP - PIRATE CAMPPRCS/NOYES CNTRTHE HOME DEPOT #1902111.58 5/18/2018 65040 JANITORIAL SUPPLIESFLOOR FINISHPRCS/NOYES CNTRBLICK ART 800 447 1892692.01 5/25/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRGFS STORE #1915298.50 4/26/2018 65025 FOODSNACKS / FOODSERVICE SUPPLIES FOR CHILD CAREPRCS/RBT CROWN CNTRTST* GO BANANAS35.00 4/26/2018 62507 FIELD TRIPSHALF DAY FIELD TRIP DEPOSITPRCS/RBT CROWN CNTRDRAPE KINGS1429.88 4/27/2018 65110 REC PROGRAM SUPPLIESREVERSIBLE PROJECTOR SCREENPRCS/RBT CROWN CNTRWALMART.COM136.32 4/27/2018 65110 REC PROGRAM SUPPLIESPHOTOS FOR SPRING ICE SHOWPRCS/RBT CROWN CNTRGROSH BACKDROPS & DRAP570.00 4/30/2018 65110 REC PROGRAM SUPPLIESDIGITAL IMAGES FOR SPRING ICE SHOWPRCS/RBT CROWN CNTRWALMART.COM2.84 4/30/2018 65110 REC PROGRAM SUPPLIESPHOTO FOR SPRING ICE SHOWPRCS/RBT CROWN CNTRWALMART.COM2.84 5/1/2018 65110 REC PROGRAM SUPPLIESPHOTO FOR SPRING ICE SHOWPRCS/RBT CROWN CNTRMICHAELS STORES 384914.97 5/2/2018 65110 REC PROGRAM SUPPLIESICE SHOW SCENERYPRCS/RBT CROWN CNTRPETSMART # 113924.99 5/2/2018 65110 REC PROGRAM SUPPLIESICE SHOW SCENERYPRCS/RBT CROWN CNTRFOOD4LESS #055874.55 5/3/2018 65025 FOODHALF DAY LUNCHPRCS/RBT CROWN CNTRTST* GO BANANAS224.75 5/3/2018 62507 FIELD TRIPSAFTER SCHOOL HALF DAY FIELD TRIPPRCS/RBT CROWN CNTRWALMART.COM2.84 5/3/2018 65110 REC PROGRAM SUPPLIESPHOTOS PRINTED FOR ICE SHOWPRCS/RBT CROWN CNTRDRAPE KINGS198.09 5/4/2018 62490 OTHER PROGRAM COSTSDELIVERY FOR REVERSIBLE PROJECTOR SCREENPRCS/RBT CROWN CNTRPANINO S PIZZERIA OR163.00 5/4/2018 65110 REC PROGRAM SUPPLIESMAINTENANCE LUNCH FOR ICE SHOW PREPPRCS/RBT CROWN CNTRPARTY CITY48.51 5/4/2018 65110 REC PROGRAM SUPPLIESICE SHOW COSTUMESPRCS/RBT CROWN CNTRSKATING COUNCIL OF IL725.00 5/4/2018 62490 OTHER PROGRAM COSTSTHEATER ON ICE ENTRY FEE TO NATIONAL COMPETITIONPRCS/RBT CROWN CNTRSKATING COUNCIL OF IL675.00 5/4/2018 62490 OTHER PROGRAM COSTSTHEATER ON ICE ENTRY FEE TO NATIONAL COMPETITION -SECOND TEAMPRCS/RBT CROWN CNTRTHE HOME DEPOT #190243.94 5/4/2018 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRTHE HOME DEPOT #190232.00 5/4/2018 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTRWALMART.COM67.52 5/7/2018 65110 REC PROGRAM SUPPLIESPHOTOS PRINTED FOR SPRING ICE SHOWPRCS/RBT CROWN CNTRBEST BUY 00003137494.98 5/8/2018 65110 REC PROGRAM 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SHOW TIGHTSJuly 23, 2018Page 10 of 15215 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRRITE LOCK & SAFE103.50 5/18/2018 62490 OTHER PROGRAM COSTSKEYS CUTPRCS/RBT CROWN CNTRTARGET 0000927419.00 5/22/2018 65110 REC PROGRAM SUPPLIESCAMP DECORPRCS/RBT CROWN CNTRDOLLARTREE7.00 5/23/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR TAKE TWO GARDEN PROJECTPRCS/RBT CROWN CNTRFOOD4LESS #055816.76 5/23/2018 65025 FOODGROCERIES FOR FOOD EXPERIENCEPRCS/RBT CROWN CNTRSP * BACKDROP OUTLET131.00 5/24/2018 65110 REC PROGRAM SUPPLIESTHEATRE ON ICE SCENERYPRCS/RBT CROWN CNTRCITY WELDING SALES & S119.20 5/25/2018 62245 OTHER EQ MAINT5 LB PROPANE CYLINDERPRCS/RBT CROWN CNTRDENGEOS SKOKIE55.00 5/25/2018 65025 FOODPUBLIC SERVICE WEEK STAFF LUNCHPRCS/RBT CROWN CNTRDENGEOS SKOKIE105.00 5/25/2018 65125 OTHER COMMODITIESPUBLIC SERVICE WEEK STAFF 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EVENTS500.00 5/7/2018 62490 OTHER PROGRAM COSTSUSLA FEE FOR ORGANIZATIONAL MEMBERSHIPPRCS/RECREATIONVERIZON WRLS M14780120.00 5/7/2018 62235 OFFICE EQUIPTMENT MAINHEADSET FOR CITY CELL PHONE.PRCS/RECREATIONCITY OF EVANSTON1.75 5/8/2018 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONJEWEL #342861.20 5/8/2018 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONPAYPAL *SOFTSURFBRD1325.00 5/9/2018 65110 REC PROGRAM SUPPLIESRESCUE BOARDS FOR BEACHESPRCS/RECREATIONWWW.NEWEGG.COM55.20 5/9/2018 65095 OFFICE SUPPLIESPERIPHERALS FOR POS SALES SYSTEM FOR BEACH TOKENS AT FARMERS MARKET.PRCS/RECREATIONWWW.NEWEGG.COM81.75 5/9/2018 65110 REC PROGRAM SUPPLIESRIBBON TO PRODUCE MSYEP ID BADGES.PRCS/RECREATIONANYPROMO INC247.99 5/10/2018 65110 REC PROGRAM SUPPLIESFANNY PACKS FOR STAFFPRCS/RECREATIONGREENHOUSE MEGASTO57.05 5/10/2018 65110 REC PROGRAM SUPPLIESPOTS FOR MAKING BUOY ANCHORSPRCS/RECREATIONTHE HOME DEPOT #1902345.63 5/10/2018 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES FOR BEACH OFFICEPRCS/RECREATIONFAIRFIELD INN SPRINGFI79.10 5/11/2018 62295 TRAINING & TRAVELREGIONAL OMBUDSMAN QUARTERLY MEETING - REIMBURSED BY GRANTPRCS/RECREATIONMICHAELS STORES 203736.45 5/11/2018 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE FARMERS' MARKETJuly 23, 2018Page 11 of 15216 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONOBED AND ISSACS MICROB19.26 5/11/2018 62295 TRAINING & TRAVELDINNER IN SPRINGFIELD WHILE ATTENDING REGIONAL OMBUDSMAN QUARTERLY MEETINGPRCS/RECREATIONPAPA JOHN S #01012108.49 5/11/2018 65025 FOODFOOD FOR KAMEN PARK AFTER SCHOOL PROGRAM.PRCS/RECREATIONTARGET 0000927480.72 5/11/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONTARGET 0001167670.39 5/11/2018 65110 REC PROGRAM SUPPLIESCRAFT PAPER AND GLITTER FOR THE FARMERS 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PROGRAMPRCS/RECREATIONWATERSAFETY356.45 5/15/2018 65110 REC PROGRAM SUPPLIESWHISTLES FOR STAFFPRCS/RECREATIONOTC BRANDS, INC.109.49 5/17/2018 65110 REC PROGRAM SUPPLIESMARKET KIDS CLUB SUPPLIESPRCS/RECREATIONBANK SUPPLIES, INC.86.42 5/18/2018 65110 REC PROGRAM SUPPLIESDEPOSIT BAGS DAILY REVENUE DEPOSITS.PRCS/RECREATIONFENCESCREEN INC.177.85 5/18/2018 62490 OTHER PROGRAM COSTSWINDSCREEN FOR DEMPSTER FENCEPRCS/RECREATIONJOHN WEISS ACE HDWE9.99 5/18/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE FARMERS' MARKETPRCS/RECREATIONLEMOI ACE HARDWARE69.68 5/18/2018 65110 REC PROGRAM SUPPLIESOUTDOOR MAINTENANCE SUPPLIESPRCS/RECREATIONPAPA JOHN S #01012112.99 5/18/2018 65025 FOODFOOD FOR KAMEN PARK AFTER SCHOOL PROGRAM.PRCS/RECREATIONPLAYITAGAINSP #11655381.00 5/18/2018 62490 OTHER PROGRAM COSTSSKATE RENTAL SHARPENINGPRCS/RECREATIONCLASSIC BOWL192.00 5/22/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONLEMOI ACE HARDWARE3.79 5/22/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES FOR LAKEFRONT OPERATIONSPRCS/RECREATIONTHE HOME DEPOT #1902103.22 5/22/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES FOR LAKEFRONT OPERATIONSPRCS/RECREATIONTHE HOME DEPOT #1902117.97 5/22/2018 65110 REC PROGRAM SUPPLIESCHAIN FOR BUOYSPRCS/RECREATIONDBC*BLICK ART MATERIAL-7.68 5/23/2018 66461 AGING WELL CONFERENCE EXPENSESREFUND OF TAX NOTED ON RECEIPT; HOWEVER, NO INFO SENT FROM BLICK VERIFYING TAX HAD BEEN REFUNDED.PRCS/RECREATIONDOLLARTREE29.01 5/23/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONJEWEL-OSCO49.68 5/23/2018 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONTARGET 00009274267.22 5/23/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAM.PRCS/RECREATIONTHE HOME DEPOT #1902751.44 5/23/2018 63095 HANDYMAN PROGRAMSMOKE AND CO DETECTORS FOR HANDYMAN PROGRAMPRCS/RECREATIONBEST BUY 0000313739.99 5/24/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONTARGET 000092749.99 5/24/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONTARGET 0000927418.99 5/24/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONTHE HOME DEPOT #190245.93 5/24/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES FOR LAKEFRONT OPERATIONSPRCS/RECREATIONTHE HOME DEPOT #190265.34 5/24/2018 65125 OTHER COMMODITIESSUPPLIES FOR BOAT REPAIRPRCS/RECREATIONWEST MARINE #1305160.78 5/24/2018 65125 OTHER COMMODITIESBOAT REPAIR SUPPLIESPRCS/RECREATIONAMERICAN SAFETY AND HE100.00 5/25/2018 62295 TRAINING & TRAVELCERTIFICATION FOR STAFF TO BECOME FIRST AID TRAINERPRCS/RECREATIONCROWLEY MARINE, INC17.82 5/25/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR BOAT REPAIRPRCS/RECREATIONEMERGENCY MEDICAL PROD138.75 5/25/2018 65090 SAFETY EQUIPMENTFIRST AID SUPPLIESPRCS/RECREATIONTHE HOME DEPOT #190271.41 5/25/2018 65125 OTHER COMMODITIESAQUATIC CAMP 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5/16/2018 62490 OTHER PROGRAM COSTSBOYS MENTORING END OF YEAR CEREMONYPRCS/YTH ENGAGEMENTWALGREENS #261912.86 5/16/2018 62490 OTHER PROGRAM COSTSBOYS MENTORING PROGRAM END OF YEAR CEREMONYPRCS/YTH ENGAGEMENTCITY OF EVANSTON MOBIL2.35 5/17/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENTSPOTHERO 844-324-776818.00 5/18/2018 62490 OTHER PROGRAM COSTSMENTAL HEALTH AWARENESS WORKSHOP TRAINING-PARKINGPRCS/YTH ENGAGEMENTSPOTHERO 844-324-776818.00 5/18/2018 62490 OTHER PROGRAM COSTSPARKING FOR MENTAL HEALTH AWARENESS WORKSHOP TRAININGSPRCS/YTH ENGAGEMENTMARTPARC WELLS10.00 5/22/2018 62490 OTHER PROGRAM COSTSPARKING FOR MENTAL HEALTH / AWARENESS WORKSHOP TRAININGPRCS/YTH ENGAGEMENTPOTBELLY #4470.15 5/22/2018 62490 OTHER PROGRAM COSTSMENTAL HEALTH & AWARENESS WORKSHOP / TRAINING-LUNCHPRCS/YTH ENGAGEMENTLITTLE CAESARS 1257 0027.58 5/24/2018 65025 FOODLAST GROUP / MEETING WITH GIRLS GROUPPRCS/YTH ENGAGEMENTVALLI PRODUCE10.48 5/24/2018 65025 FOODLAST GROUP / MEETING WITH MIDDLE SCHOOLJuly 23, 2018Page 12 of 15217 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS AGENCYTRIVACO1385.79 5/11/2018 65625 FURNITURES AND FIXTURESMATERAILS FOR BRINE MAKERPUBLIC WORKS AGENCYSAF-T-GARD INTERNATION288.80 5/25/2018 65085 MINOR EQUIP & TOOLSPPE SAFETY FOR SYEPPUBLIC WORKS/PLAN-ENGAMERICAN PUBLIC WORKS105.00 5/1/2018 62295 TRAINING & TRAVELREGISTRATION FEE FOR 3 EMPLOYEES TO ATTEND THE APWA EXPO.PUBLIC WORKS/PLAN-ENGB&H PHOTO 800-606-696359.95 5/9/2018 65085 MINOR EQUIP & TOOLSENGINEERING TABLET ACCESSORIES.PUBLIC WORKS/PLAN-ENGLIGHTFAIR INTERNATIONA99.00 5/10/2018 62295 TRAINING & TRAVELSTREET LIGHT EXHIBITION FEE AT MCCORMICK PLACEPUBLIC WORKS/PLAN-ENGSAVOR-MCCORMICK PLACE20.61 5/10/2018 62295 TRAINING & TRAVELLUNCH EXPENSE AT STREET LIGHT EXHIBITIONPUBLIC WORKS/PLAN-ENGAMERICAN PUBLIC WORKS135.00 5/11/2018 62295 TRAINING & TRAVELAPWA SEMINAR FOR THREE EMPLOYEES.PUBLIC WORKS/PLAN-ENGTHOMSON WEST*TCD122.00 5/23/2018 65010 BOOKS, PUBLICATIONS, MAPSPURCHASE OF ILLINOIS VEHICLE CODEPUBLIC WORKS/PLAN-ENGTRIBUNE PUBLISHING COM37.89 5/25/2018 62205 ADVERTISINGPUBLISHED BLI PUBLIC NOTICE FOR STREET VACATION.PUBLIC WORKS/SERVICEACCUSOURCE644.11 4/27/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ACCESSORIES FOR NEW LOCATORPUBLIC WORKS/SERVICEACCUSOURCE1100.00 4/27/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UNDERGROUND CABLE LOCATORPUBLIC WORKS/SERVICEAHLBORN EQUIPMENT461.42 4/27/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENTPUBLIC WORKS/SERVICEAMERICAN SWING PRODUCT92.50 4/27/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE SWING CHAIN PARKSPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN40.50 4/27/2018 65005 AGRI/BOTANICAL SUPPLIESSARGENT TOT LOT SANDPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN72.00 4/27/2018 65005 AGRI/BOTANICAL SUPPLIESLAKEFRONT PATHPUBLIC WORKS/SERVICETHE HOME DEPOT #190249.94 4/27/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALLPARK SHOP SUPPLIESPUBLIC WORKS/SERVICEU OF IL ONLINE PAYMENT50.00 4/27/2018 62295 TRAINING & TRAVELPESTICIDE LICENSEPUBLIC WORKS/SERVICETHE HOME DEPOT #190222.32 4/30/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE LAEH LOMAR SCREWSPUBLIC WORKS/SERVICEARLINGTON POWER EQUIPM145.80 5/2/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE TREE WATER BAGSPUBLIC WORKS/SERVICEARLINGTON POWER EQUIPM624.86 5/2/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE TREE WATER BAGSPUBLIC WORKS/SERVICELEMOI ACE HARDWARE19.16 5/2/2018 65085 MINOR EQUIP & TOOLSWIRE BRUSHESPUBLIC WORKS/SERVICETHE HOME DEPOT #1902692.29 5/3/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MISC. TOOLS AND BATTERIESPUBLIC WORKS/SERVICECONNEXION174.52 5/4/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FISH TAPE AND CLAMP METERPUBLIC WORKS/SERVICELEMOI ACE HARDWARE5.99 5/4/2018 65085 MINOR EQUIP & TOOLSWATER TIMER SUPPLIESPUBLIC WORKS/SERVICEOFFICE DEPOT #51012.45 5/4/2018 65095 OFFICE SUPPLIESSHARPIE MARKERS FOR CARTSPUBLIC WORKS/SERVICETHE HOME DEPOT #19029.97 5/4/2018 65085 MINOR EQUIP & TOOLSSAFETY EQUIPMENTPUBLIC WORKS/SERVICETHE HOME DEPOT #190257.92 5/4/2018 65090 SAFETY EQUIPMENTSAFETY TAPEPUBLIC WORKS/SERVICESOLID WASTE ASSOCIA212.00 5/9/2018 62295 TRAINING & TRAVELYEARLY MEMBERSHIP FEE FOR SOLID WASTE ORGANIZATIONPUBLIC WORKS/SERVICETRAFFIC CONTROL AND PR1223.00 5/9/2018 65115 TRAFFIC CONTROL SUPPLIESSIGN FACESPUBLIC WORKS/SERVICE#2630 PAN AM PLAZA110.00 5/10/2018 62295 TRAINING & TRAVELAPWA - SNOW CONFERENCE PARKINGPUBLIC WORKS/SERVICE71930 - MLK SELF PARK23.00 5/10/2018 62295 TRAINING & TRAVELPARKING FEE FOR LIGHT FAIRPUBLIC WORKS/SERVICELIGHTFAIR INTERNATIONA99.00 5/10/2018 62295 TRAINING & TRAVELADMISSION FEE FOR LIGHT FAIRPUBLIC WORKS/SERVICEREHRIG PACIFIC COMPANY1325.00 5/10/2018 65625 FURNITURES AND FIXTURESBLUE 95 GALLON RECYCLING CART LIDSPUBLIC WORKS/SERVICESAVOR-MCCORMICK PLACE20.61 5/10/2018 62295 TRAINING & TRAVELLUNCH COST FOR LIGHT FAIRPUBLIC WORKS/SERVICETHE HOME DEPOT #190246.38 5/10/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TOOLS SHOP/PARTS EQUIPMENTPUBLIC WORKS/SERVICECROWNE PLAZA UNION STA758.16 5/11/2018 62295 TRAINING & TRAVELAPWA - SNOW CONFERENCE HOTELPUBLIC WORKS/SERVICEEVANSTON LUMBER31.36 5/11/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE PARK GARBAGE CAN POSTPUBLIC WORKS/SERVICEKROMER CO. LLC273.97 5/11/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT PARTSPUBLIC WORKS/SERVICELEMOI ACE HARDWARE25.85 5/11/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE IRRIGATION EQUIPMENT PARTSPUBLIC WORKS/SERVICEWHITAKERBROTHERS.COM340.00 5/11/2018 65625 FURNITURES AND FIXTURESLETTER FOLDER FOR DIVISIONSPUBLIC WORKS/SERVICEEVANSTON LUMBER367.20 5/14/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE LAKEFRONT BEACH SIGNSPUBLIC WORKS/SERVICETHE HOME DEPOT #190286.49 5/16/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE PARTS FOR BEACH SIGN PROJECTPUBLIC WORKS/SERVICETHE HOME DEPOT #1902199.67 5/17/2018 62385 TREE SERVICESPLYWOODPUBLIC WORKS/SERVICETHE HOME DEPOT #190299.96 5/17/2018 65625 FURNITURES AND FIXTURESOFFICE FANPUBLIC WORKS/SERVICEEVANSTON LUMBER41.60 5/18/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE FOSTER FIELD BLEACHERSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902251.64 5/18/2018 65115 TRAFFIC CONTROL SUPPLIESANCHORING ADHESIVE FOR BIKE DELINEATORSPUBLIC WORKS/SERVICEUSPS PO 162622020420.10 5/18/2018 62315 POSTAGEPOSTAGEPUBLIC WORKS/SERVICEANTONS GREENHOUSES AND46.40 5/23/2018 65005 AGRI/BOTANICAL SUPPLIESLEVY GARDEN PLANTSPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN72.00 5/23/2018 65005 AGRI/BOTANICAL SUPPLIESJAMES PARK PATHPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN180.00 5/23/2018 65005 AGRI/BOTANICAL SUPPLIESJAMES PARK PATHPUBLIC WORKS/SERVICEAM LEONARD75.33 5/24/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT PARTSPUBLIC WORKS/SERVICEGRAINGER402.44 5/24/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRAFFIC SIGNAL CONTROLLER VENTING FANSPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN72.00 5/24/2018 65005 AGRI/BOTANICAL SUPPLIESJAMES PARK PATHPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN144.00 5/24/2018 65005 AGRI/BOTANICAL SUPPLIESJAMES PARK PATHPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGAN72.00 5/25/2018 65005 AGRI/BOTANICAL SUPPLIESJAMES PARK PATHPUBLIC WORKS/SERVICETHE HOME DEPOT #1902112.80 5/25/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE LAKEFRONT BEACH SIGNSPUBLIC WORKS/SERVICEWPY*CONTINENTAL FENCE1475.00 5/25/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE ARBORETUM FENCEPUBLIC WORKS/WTR PRODPURE ELECTRIC879.45 4/26/2018 65515 OTHER IMPROVEMENTSELECTRIC WIRE FOR THE MILBURN STREET GATE AT THE WATER TREATMENT FACILITY.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM68.25 4/26/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE TEES.PUBLIC WORKS/WTR PRODANDERSON LOCK CO128.86 4/27/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOCK CORES.PUBLIC WORKS/WTR PRODAPPLETON PACKING & G464.97 4/27/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS GASKET MATERIAL.PUBLIC WORKS/WTR PRODEINSTEIN BROS-ONLINE C84.27 4/27/2018 62295 TRAINING & TRAVELBAGELS AND COFFEE FOR CMMS TRAINING FOR 10 PEOPLE.PUBLIC WORKS/WTR PRODZORO TOOLS INC211.56 4/27/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTENSION CORDS.PUBLIC WORKS/WTR PRODTRANSDUCERS DIRECT LLC216.10 4/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PRESSURE TRANSMITTERS.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANY1220.00 5/1/2018 65080 MERCHANDISE FOR RESALE10" X 6" TAPPING SLEEVE AND VALVE.PUBLIC WORKS/WTR PRODPURE ELECTRIC497.50 5/2/2018 65515 OTHER IMPROVEMENTSELECTRIC CONDUIT FOR THE MILBURN STREET GATE AT THE WATER TREATMENT FACILITY.PUBLIC WORKS/WTR PRODCDW GOVT #MPJ5603474.26 5/3/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA MONITORS.July 23, 2018Page 13 of 15218 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/WTR PRODPOLLARDWATER.COM #3325257.16 5/3/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STORTZ FITTINGS (MALE).PUBLIC WORKS/WTR PRODSHOPBACKFLOW.COM348.75 5/3/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1" CHECK VALVES FOR DRINKING FOUNTAINS.PUBLIC WORKS/WTR PRODZIEBELL WATER SERVI78.24 5/3/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1" CORP FOR METER TESTING.PUBLIC WORKS/WTR PRODAGRI DRAIN CORP.90.82 5/4/2018 65515 OTHER IMPROVEMENTSTILE DRAIN TAPE.PUBLIC WORKS/WTR PRODALLIED ELECTRONICS INC33.97 5/4/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ENTRY SWITCH FOR GARAGE #7 AT THE WATER PLANT.PUBLIC WORKS/WTR PRODAMERICAN WATER WORKS A152.00 5/4/2018 62295 TRAINING & TRAVELISAWWA WATER DISTRIBUTION & SEWER COLLECTION SEMINAR FOR PAUL BRUNGER AND TIM BARTUS.PUBLIC WORKS/WTR PRODAMERICAN WATER WORKS A200.00 5/4/2018 62295 TRAINING & TRAVELISAWWA WATERCON2018 SEMINAR FOR TED VIRGILIO AND PABLO SARINANA.PUBLIC WORKS/WTR PRODAMITY HOSPITAL SERVI366.96 5/4/2018 65075 MEDICAL & LAB SUPPLIESPARTS FOR THE AUTOCLAVE.PUBLIC WORKS/WTR PRODDWYER INSTRUMENTS, INC541.22 5/4/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LEVEL SENSORS FOR HIGH LIFT CHANNEL.PUBLIC WORKS/WTR PRODENVIRONMENTAL RESOURCE612.20 5/4/2018 65075 MEDICAL & LAB SUPPLIESYEARLY PT SAMPLES.PUBLIC WORKS/WTR PRODGORDON ELECTRIC SUPPLY114.88 5/4/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BEAM CLAMPS.PUBLIC WORKS/WTR PRODMSC48.00 5/4/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CABLE FOR LEAK LOGGERS.PUBLIC WORKS/WTR PRODPLATT ELECTRIC 80093.35 5/4/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1/2" STRAIGHT LIQUIDTIGHT CONNECTOR.PUBLIC WORKS/WTR PRODTFS*FISHER SCI HUS1439.64 5/4/2018 65075 MEDICAL & LAB SUPPLIESMEMBRANE FILTERS.PUBLIC WORKS/WTR PRODUPS*1ZTG5048039764279011.19 5/4/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HACH SHIPMENT CHARGE.PUBLIC WORKS/WTR PRODWW GRAINGER276.13 5/4/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TUBING CENTER, BEARINGS AND DUCT TAPE.PUBLIC WORKS/WTR PRODZORO TOOLS INC126.46 5/4/2018 65040 JANITORIAL SUPPLIESHAND SOAP.PUBLIC WORKS/WTR PRODMCMASTER-CARR137.29 5/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLOWER SHAFT CARGOCAIRE FAN.PUBLIC WORKS/WTR PRODTFS*FISHER SCI CHI717.72 5/7/2018 65075 MEDICAL & LAB SUPPLIESMEMBRANE FILTERS.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #190264.08 5/7/2018 65515 OTHER IMPROVEMENTSWOOD AND REBAR FOR THE MILBURN STREET GATE AT THE WATER TREATMENT FACILITY.PUBLIC WORKS/WTR PRODUPS*294450OBD7I5.80 5/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UPS PICK UP CHARGE.PUBLIC WORKS/WTR PRODUPS*2944642F5HJ5.80 5/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UPS PICK UP CHARGE.PUBLIC WORKS/WTR PROD2101 SOUTH MICHIGAN11.00 5/8/2018 62295 TRAINING & TRAVELPARKING FOR ON THE TABLE DISCUSSION-EQUITY AND EXPEDIENCY IN RESOLVING LEAD ISSUES IN NORTHEASTERPUBLIC WORKS/WTR PRODINT*IN *REPAIR SERVICE2680.00 5/8/2018 62180 STUDIESLABOR AND RESCUE SERVICE FOR INSPECTION OF THE PHOSPHATE STORAGE TANK.PUBLIC WORKS/WTR PRODFULL SOURCE LLC50.17 5/9/2018 65090 SAFETY EQUIPMENTSAFETY RAINWEAR.PUBLIC WORKS/WTR PRODPOLLARDWATER.COM #3326334.50 5/10/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STORTZ FITTINGS (FEMALE).PUBLIC WORKS/WTR PRODSIUE EMARKET20.00 5/10/2018 62295 TRAINING & TRAVELCCCDI RENEWAL.PUBLIC WORKS/WTR PRODWW GRAINGER333.28 5/10/2018 65515 OTHER IMPROVEMENTS2" CONDUIT FOR MILBURN GATE AT THE WATER PLANT.PUBLIC WORKS/WTR PRODZORO TOOLS INC99.99 5/10/2018 65085 MINOR EQUIP & TOOLSCONSTRUCTION LEVEL.PUBLIC WORKS/WTR PRODLEE JENSEN SALES52.00 5/11/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR MONITOR PARTS.PUBLIC WORKS/WTR PRODPURE ELECTRIC260.50 5/11/2018 65515 OTHER IMPROVEMENTSCONDUIT FITTINGS.PUBLIC WORKS/WTR PRODROARK SUPPLY INC28.79 5/11/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL BRUSHES.PUBLIC WORKS/WTR PRODWW GRAINGER62.52 5/11/2018 65090 SAFETY EQUIPMENTSAFETY GLASS CLEANERS.PUBLIC WORKS/WTR PRODZORO TOOLS INC53.68 5/11/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DUCT TAPE AND V-BELT.PUBLIC WORKS/WTR PRODPANERA BREAD #600645130.46 5/14/2018 62295 TRAINING & TRAVELLUNCH FOR STAFF (9 EMPLOYEES) WORKING THE PUBLIC TOURS OF THE WATER TREATMENT FACILITY.PUBLIC WORKS/WTR PRODTFS*FISHER SCI CHI397.48 5/14/2018 65075 MEDICAL & LAB SUPPLIESPH 10, PHENYLARSINE OXIDE.PUBLIC WORKS/WTR PRODTOOLUP.COM456.00 5/14/2018 65085 MINOR EQUIP & TOOLSCORDLESS TOOL BATTERIES.PUBLIC WORKS/WTR PRODZORO TOOLS INC24.37 5/14/2018 65090 SAFETY EQUIPMENTHEARING PROTECTION EAR MUFFS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM29.94 5/15/2018 65515 OTHER IMPROVEMENTSSTAINLESS PIPE FITTINGS.PUBLIC WORKS/WTR PRODSUPPLYHOUSE.COM124.00 5/15/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL FITTINGS.PUBLIC WORKS/WTR PRODWATER RESOURCES INCORP640.00 5/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WATER METER FOR THE WATER TREATMENT FACILITY.PUBLIC WORKS/WTR PRODGRAINGER519.75 5/16/2018 65040 JANITORIAL SUPPLIESPAPER TOWELS AND GLASS CLEANER.PUBLIC WORKS/WTR PRODGRAINGER26.70 5/16/2018 65040 JANITORIAL SUPPLIESTOILET BOWL CLEANER.PUBLIC WORKS/WTR PRODSHOPBACKFLOW.COM860.10 5/16/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RPZ'S FOR DRINKING FOUNTAINS.PUBLIC WORKS/WTR PRODSHOPBACKFLOW.COM860.10 5/16/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RPZ'S FOR DRINKING FOUNTAINS.PUBLIC WORKS/WTR PRODSHOPBACKFLOW.COM1146.80 5/16/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RPZ'S FOR DRINKING FOUNTAINS.PUBLIC WORKS/WTR PRODTFS*FISHER SCI CCH-717.72 5/16/2018 65075 MEDICAL & LAB SUPPLIESCREDIT FOR RETURN OF MEMBRANE FILTERS.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #1902368.91 5/16/2018 65085 MINOR EQUIP & TOOLSLAWN MOWER.PUBLIC WORKS/WTR PRODVWR INTERNATIONAL INC141.21 5/16/2018 65075 MEDICAL & LAB SUPPLIESS. AUREUS.PUBLIC WORKS/WTR PRODWIDESPREAD ELECTRICAL75.36 5/16/2018 65515 OTHER IMPROVEMENTSMILBURN STREET GATE POWER CIRCUIT BREAKER.PUBLIC WORKS/WTR PRODGRAINGER11.00 5/17/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/WTR PRODGRAINGER227.86 5/17/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/WTR PRODVWR INTERNATIONAL INC110.37 5/17/2018 65075 MEDICAL & LAB SUPPLIESPOTASSIUM IODIDE.PUBLIC WORKS/WTR PRODCAMLOCKDIRECT.COM61.92 5/18/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOSE FITTINGS.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #190232.78 5/18/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAVERS FOR OUTSIDE 48" VAULT.PUBLIC WORKS/WTR PRODZORO TOOLS INC247.96 5/18/2018 65085 MINOR EQUIP & TOOLSEXTENTION CORDS.PUBLIC WORKS/WTR PRODFASTENAL COMPANY0158.02 5/22/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1" SQUARE HEAD BOLTS AND NUTS.PUBLIC WORKS/WTR PRODFASTENAL COMPANY0168.75 5/22/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1" SQUARE HEAD BOLTS AND NUTS.PUBLIC WORKS/WTR PRODMOTION INDUSTRIES IL331446.47 5/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COPPER BASIN BEARING.PUBLIC WORKS/WTR PRODSAF-T-GARD INTERNATION566.23 5/22/2018 65090 SAFETY EQUIPMENTREPLACEMENT ELECTRIC SAFETY GLOVES.PUBLIC WORKS/WTR PRODZORO TOOLS INC79.77 5/22/2018 65090 SAFETY EQUIPMENTHARD HATS.PUBLIC WORKS/WTR PRODGRAINGER16.40 5/23/2018 65085 MINOR EQUIP & TOOLSV-BELTS FOR DRILL PRESS.PUBLIC WORKS/WTR PRODEIS INC 678-255-3600312.67 5/24/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SOLDER.PUBLIC WORKS/WTR PRODELMERS WATERSPORTS INC183.85 5/24/2018 62230 IMPROVEMENT MAINT SERVICEDIVE GEAR.PUBLIC WORKS/WTR PRODANDERSON LOCK CO48.80 5/25/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOCK CYLINDER FOR VALVE VAULT.July 23, 2018Page 14 of 15219 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/WTR PRODDUPAGE SWIMMING CENTER1856.00 5/25/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GRANULAR CHLORINE.PUBLIC WORKS/WTR PRODGRAINGER175.71 5/25/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PRESSURE GAUGES FOR FIRE HYDRANT TESTING.PUBLIC WORKS/WTR PRODLEE JENSEN SALES581.00 5/25/2018 65090 SAFETY EQUIPMENTAIR MONITOR REPAIR.PUBLIC WORKS/WTR PRODMETAL SUPERMARKETS NIL51.39 5/25/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL STOCK.PUBLIC WORKS/WTR PRODNORTH SHORE UNIFORM IN262.85 5/25/2018 65020 CLOTHINGSUPERVISOR'S UNIFORMS.PUBLIC WORKS/WTR PRODZORO TOOLS INC254.48 5/25/2018 65085 MINOR EQUIP & TOOLSSLEDGE HAMMERS.PUBLIC WORKS/WTR PRODZORO TOOLS INC44.985/25/2018 65085 MINOR EQUIP & TOOLSTORX TOOLS.ALL OTHER MAY 2018 TOTAL226,485.16$ July 23, 2018Page 15 of 15220 of 426 For City Council meeting of July 23, 2018 Item A3 Business of the City by Motion: Water Distribution System Materials For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Contract for 2018 Water Distribution System Materials (Bid 18-22) Date: July 23, 2018 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a one-year contract for the purchase of 2018 Water Distribution System Materials (Group B: brass valves, fittings and gaskets) with Water Products Company (3255 East New York Street, Aurora IL 60504) in the amount of $55,353.55. Funding Source: Purchase of materials under this contract will be funded from the Water Fund (Account 510.40.4540.65055). The FY 2018 budget has an allocation of $150,000. This account has a YTD balance of $99,022.30. Livability Benefits: Climate Energy: Improve energy and water efficiency, reduce material waste Health & Safety: Improve health outcomes, improve emergency prevention and response, and enhance resiliency to natural & human hazards. Summary: The Public Works Agency manages operation, maintenance, and repair of Evanston’s drinking water distribution assets (water mains, valves, fire hydrants, and the City’s portion of water service lines). This includes repairing water main breaks and water service leaks to improve the operation and efficiency of Evanston’s water distribution system. Annual maintenance programs administered by the Public Works Agency include water main leak surveying, valve exercising, and fire hydrant testing. These programs ensure that water remains safe to drink after leaving the water treatment plant and ready to use by first responders. Evanston’s water distribution system consists of 155.33 miles of water main. The vast majority of Evanston’s water mains and services Memorandum 221 of 426 are 80 to greater than 100 years old. Distribution system materials are required in order to properly repair and maintain the Evanston drinking water distribution system. Staff historically keeps these materials in stock with the anticipation of performing future repairs and thus will be purchased on an as needed basis. The bid for Distribution System Materials was advertised on May 24, 2018 in the Pioneer Press and on Demandstar. Bids were opened and publicly read on July 10, 2018. Four bids were received. The vendors submitting the bids were as follows: Vendor Information Vendor Address Core and Main 29950 Skokie Highway, Lake Bluff, IL Mid-American Water of Wauconda 1125 N. Old Rand Rd, Wauconda, IL Water Products Company 3255 East New York Street, Aurora IL 60504 Ziebell Water Service Products 2001 Pratt, Elk Grove Village, IL Below is a summary listing the bids summited by each vendor. Group B Bid Tabulation Summary Vendor Price Water Products Company $55,353.55 Ziebell Water Service Products, Inc. $65,309.25 Core and Main $66,720.75 Mid American Water $74,516.31 Water Products Company has conducted business with the Public Works Agency in the past and has been found to be acceptable. 222 of 426 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Anthracite Purchase Date: July 23, 2018 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Anthracite (Bid No. 17-54) with S4 Water Sales and Service LLC (160 Vanderbilt Court, Bowling Green, KY 42103) in the amount of $23,727.00. Funding Source: Funding for the purchase of Anthracite is from the Water Fund Account 510.40.4220.65085, which has a budget allocation of $45,000.00 for FY2018 and an YTD balance of $39,362.96. Livability Benefits: Built Environment: Manage water resources responsibly Health & Safety: Improve health outcomes Background: The Evanston Water Treatment Plant filtration system consists of a total of 24 filters with a peak rated filtration capacity of 108 million gallons per day (mgd). Maintaining water filtration plants require proper preventative maintenance which in turn can prolong filter operation, enhance performance and ensure effluent goals and regulatory compliance requirements are achieved. Anthracite is a component of the filter media that removes particulate matter from the water during the filtration process. The filtration process largely depends on the filter media, and media performance depends primarily on the media’s physical condition; backwash effectiveness; and maintaining the correct media depth and retention. Normal filter backwash operations eventually wear and smooth anthracite particles as well as causing the anthracite to be broken into small pieces that are lost during the process. In addition, anthracite is also lost during normal maintenance of the filter and must be replaced. Memorandum For City Council meeting of July 23, 2018 Item A4 Business of the City by Motion: Anthracite Purchase For Action 223 of 426 Analysis: Staff is proposing to purchase 67 tons of anthracite that will be used to cap off the west filters #1 thru #12 and reestablish the anthracite to the proper depth. During normal operations, the filters typically experience a loss of approximately 1/2" to 1" of anthracite each year per filter. The previous anthracite purchase encompassed 60 tons during August 2015, at a cost of $19,995.00, which was used to cap off the east plant filters #13 thru #18. On average anthracite should be purchased every 3 to 5 years to replenish the anthracite that is lost during normal operations. The Filter Media Bid was advertised on Demandstar, the Pioneer Press and directly emailed to (8) eight potential bidders. Unifilt Corporation, CEI Anthracite and American Filter were all determined to be non-responsive due to incomplete Bid packet submittals (no bid bond and/or references). Bids for the project were due on Tuesday October 10, 2017. Carbonite Filter Corporation met all Bid 17-54 document requirements as well as submitted the lowest price. In addition, staff had previous positive experiences with the recommended vendor. The Evanston City Council approved the purchase of anthracite from Carbonite Filter Corporation on October 23, 2017 and Purchase Order Number 2017-00000773 dated November 3, 2017 was issued to the vendor. Bid 17-54 contained a contract period award through December 31, 2017. Due to the vendor experiencing equipment issues they were unable to meet the December 31, 2017 contract period. Staff continued to work with the vendor and issued a second Purchase Order Number 2018-00000217 dated March 29, 2018. Carbonite failed to provide any of the requested bid materials and was subsequently forwarded a Notice of Default and Termination dated June 25, 2018. The second lowest bidder S4 Water Sales and Service LLC has indicated their willingness to hold their bid price for the anthracite filter media submitted in response to Bid 17-54. The following seven bids were received: Vendor City/State Price Carbonite Filter Corporation Delano, PA $23,116.96 (default) S4 Water Sales and Service LLC Bowling Green, KY $23,727.00 Equerry Corp DBA SNR Technologies Katy, TX $24,403.10 Unifilt Corporation Fombell, PA $24,900.00 (non-responsive) Carbonfilt LLC Venice, FL $25,465.00 CEI Anthracite Hazleton, PA $27,000.00 (non-responsive) American Filter Sand Company Highland Park, IL $28,113.00 (non-responsive) 224 of 426 For City Council meeting of July 23, 2018 Item A5 Business of the City by Motion: NU Parking on Evanston/Wilmette Golf Course For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director, Parks, Recreation & Community Services Subject: Northwestern Football Parking and Tailgating on the Evanston Wilmette Golf Course during 2018 season Home Football Games Date: July 23, 2018 Recommended Action: Staff recommends approval of the Evanston Wilmette Golf Course Association’s (EWGCA) new agreement which allows Northwestern to continue to park cars and tailgate on holes 1, 2, 11 and now includes hole 12. On July 24, 2017 City Council approved EWGCA’s request to allow Northwestern to tailgate on hole 12 as a pilot program during the 2017 football season and evaluate the program at the end of the season. There were no problems or major issues within the one year pilot program. Livability Benefit: Protect Inclusive Access for all Community Members: Ensure equitable access to community assets. Education, Arts & Community: Promote a cohesive and connected community Funding Source: N/A Summary: According to the Metropolitan Water Reclamation District (MWRD) lease agreement with the City, the EWGCA, a sub-lessee, must gain approval from City Council in order to use the lands in the agreement for any use other than its original purpose (including both the actual course and the main parking lot area). The EWGCA has gained approval from City Council for Northwestern University to park cars on the golf course during their home football games since 2008 and tailgating since 2011. This parking arrangement between EWGCA and Northwestern University is important for EWGCA as it provides the needed revenues to help maintain operations at golf course. Memorandum 225 of 426 On July 25, 2016 City Council approved EWGCA’s request for a new three year agreement (2016, 2017, 2018) to allow Northwestern to park cars and tailgate on holes 1, 2 and 11 of the golf course during Northwestern home football games and to allow the EWGCA to park cars on hole 12. On July 24, 2017 City Council approved EWGCA’s request to amend the three year agreement to allow Northwestern to park cars and tailgate on hole #12 as a pilot program during the 2017 football season. Due to the fact that there were no problems or major issues within the one year pilot program, EWGCA is now seeking approval for Northwestern to continue parking and tailgating on hole #12 during the 2018 football season. Northwestern University will offer parking at the golf course (holes 1, 2, 11, and 12) for their season ticket holders only. No single-game parking passes will be sold. The dates of the 2018 home games are: September 8, 15, 29; October 13, 27; and November 3 and 24. The parking lots would open four (4) hours prior to the start of the game and close two (2) hours after the end of the game. Below is a summary of the major provisions that Northwestern University would be required to follow as part of this agreement: 1. Parking would be allowed at holes 1, 2, 11 and 12; 2. Tailgating will be allowed at holes 1, 2 ,11 and 12; 3. Alcohol would be allowed during tailgating on holes 1, 2, 11 and 12 up to 4 hours before game time. 4. Insure that parking passes will be made available to season ticket holders only, whose addresses and identities are known, and who receive regular communication from NU Athletics. No single-game parking passes will be sold. 5. Provide season ticket holders with the parking and tailgating policies, which includes the rules about use of the golf lot and penalties for failure to comply. 6. Provide temporary lighting for all night games 7. Provide the required certificate of insurance and indemnification naming the necessary EWGCA, City of Evanston and MWRD parties as an additional insured. 8. Northwestern University will pay the EWGCA a minimum amount (TBD) for access to the golf course parking area for the home football games in the seasons. Additionally, any remaining funds generated each season from parking pass sales, less operational expenses incurred by the University, will be determined solely by the University and submitted to EWGCA no later than February 1 of the year following each season, but the amount of such remaining funds will be no less than (TBD) for each season. 9. A maximum of 200 parking passes will be made available for the season for holes 1, 2, 11 and 12 each. 10. Insure that parked cars vacate lots within an agreed time frame after each game (2 hours) 226 of 426 11. Northwestern University will be responsible for making repairs caused by parking on the golf course. 12. Provide access to the parking site four hours prior to the games on the agreed upon dates and will line the area for parking prior to game day. 13. Northwestern University will provide the following staffing and logistical elements for each date of the agreement: a. An appropriate number of security staffing b. Staffing to direct parking and control traffic flow before and after each game c. An appropriate number of trash, recycling receptacles and dumpsters in the lots d. Staffing for litter clean-up within a set timeframe following each game (2 hours) e. An appropriate number of portable restroom facilities in the lots and have them picked up within 24 hours after each home game Attachment: Letter of Agreement 227 of 426 LETTER OF AGREEMENT This Letter of Agreement (the “Agreement”) is made and entered into as of this __ day of August, 2018 (the “Effective Date”) by and between THE EVANSTON WILMETTE GOLF COURSE ASSOCIATION (“Association”) and NORTHWESTERN UNIVERSITY on behalf of its Department of Athletics and Recreation (the “University”). The Association is an Illinois not-for-profit corporation having an address at 1030 Central Street, Evanston, IL 60201, operating a golf course at such place (“Golf Course”). The University is a higher educational institution having an address at 633 Clark Street, Evanston, IL 60208. The Association and the University may be hereinafter referred to individually as a “Party” and collectively as the “Parties.” Be it agreed: 1. The University is hereby granted access by the Association to defined areas of the golf course for the purpose of parking vehicles during University home football games for the 2018 football season, as more fully described herein. The agreement that was concluded by the Parties with an effective date of August 30, 2016 and that initially governed the University and Association parking arrangement through the 2018 football season (“2016 Parking Agreement”) was rescinded and superseded by a new agreement dated August 30, 2017 (“2017 Parking Agreement”). The 2017 Parking Agreement is hereby rescinded and is superseded by the terms set forth in this Agreement. 2. The defined areas, for which the aforementioned access is granted to the University for vehicle parking, are the Golf Course fairways and fairway rough areas, excluding greens and tee boxes, on: a. Golf Course hole #1 b. Golf Course hole #2 c. Golf Course hole #11, d. Golf Course hole #12 and e. at the discretion of the Association, the Golf Course parking lot area (on the west side of the CTA tracks, north of Chandler Newbury and the American Legion building) as was done in prior years. (the areas defined above are hereinafter collectively referred to as “Golf Course Parking Area”) 3. New Tailgating Arrangement in 2018 for Golf Course hole #12 parking a) As of the Effective Date, the University shall manage game day parking with tailgating on the 12th hole of the Golf Course (as is the case with the three other Golf Course holes mentioned above) in accordance with the resolution that was 228 of 426 adopted by Evanston City Council in July 2018 and that authorized an amendment to the 2016 and 2017 Parking Agreement. b) Based on sales of season ticket/parking packages, the University shall pay the Association a fee of [TBD] per vehicle (with a minimum per game payment of [TBD] for the first [TBD] vehicles parked on the 12th hole. For each game and for each vehicle in excess of [TBD] vehicles parked on the 12th hole, the University shall pay the Association a fee of [TBD] per vehicle. c) The University shall compensate the Association for a minimum of [TBD] vehicles per game for each of the seven home games during the 2018 season, which yields a total minimum payment of [TBD] for the 2018 season. 4. Access will be granted for seven home football games on the following dates in 2018: Saturday, September 8, 2018 Duke Saturday, September 15, 2018 Akron Saturday, September 29, 2018 Michigan Saturday, October 13, 2018 Nebraska Saturday, October 27, 2018 Wisconsin Saturday, November 3, 2018 Notre Dame Saturday, November 24, 2018 Illinois 5. The University will provide parking passes for the Golf Course Parking Area to season ticket holders only, and specifically season ticket holders whose addresses and identities are known and who receive regular communication from NU Athletics. No single game parking passes may be sold by the University. The maximum number of 200 season parking passes will be made available for holes 1, 2, 11 and 12, each. 6. The University will be responsible for all costs for materials and labor to repair any damage to any area of the Golf Course. The Association will provide the materials and labor for any repairs and provide an invoice to the University on a monthly basis to be paid within 20 days of the following month. If there is extensive damage, then the Association and University will confer and agree upon reasonable actions to remedy the situation. 7. The University will provide, at its expense, all staffing and logistical elements for each game date during the term of this Agreement. This obligation will include engaging an appropriate number of security staff to monitor tailgating and engaging personnel to direct traffic onto the Golf Course before and after each game and to provide for traffic flow onto local streets so that local residents are not disaffected. More specifically, the University shall engage qualified personnel to supervise ingress and egress onto the Golf Course Parking Area beginning at least four hours prior to each game and ending at least two hours after each game or until the last vehicle is removed from the Golf Course Parking Area. 8. The Association will provide the University with access to the sites for parking and restoration work, as needed. The University shall line the area for parking prior to game day and will supervise all vehicles and pedestrians entering and exiting the Golf Course. 229 of 426 The University must ensure that vehicles do not enter the designated Golf Course Parking Area more than four hours prior to each game and that these vehicles leave within two hours after the end of each game. The University recognizes and acknowledges that the City of Evanston has the power and authority to restrict or even prohibit the tailgating activities and consumption of alcohol on the Golf Course, and that the Association provides no assurance that such activities and alcohol consumption will be permitted on any given game day. Northwestern University Athletics will provide season ticket holders with the Parking and Tailgating Policies, which includes the rules about use of the golf lot and penalties for failure to comply. The Association and the University agree to abide by all applicable laws, rules and regulations of the City of Evanston, including but not limited to: alcoholic liquor sale, possession, consumption and serving. The University agrees to procure, at its expense, any and all liquor and other permits that may be required by the City of Evanston. The Association agrees to lend support and participate in preparing any applications for such permits. 9. The University will provide, at its expense, an appropriate number of trash and recycling receptacles throughout the Golf Course Parking Area and make arrangements for its staff to pick up all litter within two (2) hours following each game. 10. The University will provide, at its expense, adequate restroom facilities on the Golf Course, in locations to be agreed upon by the University and the Association, in order to accommodate the anticipated number of attendees. The restroom facilities on the 11th and 12th hole area will be removed after each game within 24 hours after each game. All portable facilities will be removed from the Golf Course no later than December 1 of each year. 11. The University will provide, at its expense, lights for all late afternoon or night games. All lighting will be positioned so as not to unreasonably disrupt residents (including, but not limited to, those residing on Bryant Avenue adjacent Golf Course hole #12), will be turned off within 2 hours following the game, and will be removed within 24 hours after each game. 12. The Association will make the Golf Course Parking Area available to the University for season pass holders on each game day regardless of weather conditions. In the event of extreme weather conditions as determined by the Association, the Parties will designate representatives to meet prior to the opening of the Golf Course to make a determination as to the desirability/feasibility of parking. The Association retains the final decision to allow vehicles to park on the Golf Course and Golf Course Parking Area. 13. The University will provide a certificate of insurance to the Association naming the Association, the MWRD and the City of Evanston as additional insureds, and the University will indemnify and defend the Association, including its directors, officers, employees and agents, and the City of Evanston, including its City Manager, directors, employees and agents, against any liability related to this Agreement resulting from the 230 of 426 negligence, gross negligence or willful misconduct of the University or any persons who are on the Golf Course with the University’s permission. 14. This Agreement will remain in effect from the Effective Date through the 2018 season, subject to the provisions set forth in section 3 and unless sooner terminated in accordance with the terms of this Agreement. 15. No later than [TBD] of each year, the University shall pay the Association a minimum amount of [TBD] for access to Golf Course holes 1, 2, 11 and 12 for the home football games in the seasons noted under section 4 above. The remaining funds generated each season from parking pass sales, less operational expenses incurred by the University, will be determined solely by the University and submitted to the Association no later than February 1 of the year following each season, but the amount of such remaining funds for each season will be no less than [TBD] for Golf Course holes 1, 2 and 11 and will include the reimbursement for all passes sold over the guaranteed [TBD] passes on Golf Course 12 as prescribed in section 3 b) above. IN WITNESS WHEREOF, the Parties have caused their duly authorized representatives to execute this Agreement as of the Effective Date. For Northwestern University For The Evanston Wilmette Golf Course Association Name: Craig Johnson Name: Chris Carey Signature:_________________________ Signature: _________________________ Title: Interim Senior VP for Business and Finance Title: President Date:_____________________________ Date:_____________________________ 231 of 426 For City Council meeting of July 23, 2018 Item A6 Business of the City by Motion: Axon Body-Worn Camera Integration System For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Richard Eddington, Chief of Police Joseph Dugan, Deputy Chief of Police Subject: Axon Police Body-worn Camera Integration System Date: July 10, 2018 Recommended Action: Staff recommends City Council authorize the City Manager to execute a five (5) -year purchase contract for the expansion of integrated police body-worn cameras and conductive electric weapons with Axon Enterprise, Inc. (17800 N 85th St., Scottsdale, AZ 85255). The City received a federal grant from the Department of Justice’s - Bureau of Justice Assistance (BJA) that will cover half of the cost for the program expansion. Year 1 purchases total $52,173.00 ($26,086.50 actual cost to the City), and Year 2 purchases total $68,816.00 yearly ($34,408.00 actual cost to the City). Years 3 through 5 will total $68,816.00 with full cost to the City. This timeline synchronizes the expansion contract with the original body-worn camera agreement, which was approved by the Evanston City Council on September 25, 2017. Funding Source: Funding for Year 1 will be provided by the Patrol Operations - Minor Equipment and Tools Fund (Account 100.22.2210.65085). This account has a budget of $52,290 for 2018 and less than $1,000 in expenses through June 30, 2018. Funding of for Year 2 will be provided by the Patrol Operations - Minor Equipment and Tools Fund (Account 100.22.2210.65085) and budgetary savings from Police Administration – Other Commodities Fund (Account 100.22.2205.65125). This account has a budget of $20,400 and less than $1,500 in expenses through June 30, 2018. Funding for years 3 through 5, the additional annual costs, will be paid through the Police Administration – Service Agreements/Contracts Fund (Account 100.22.2205.62509) along with the expense of the original contract. Memorandum 232 of 426 Livability Benefits: Equity & Empowerment: Civil and Human Rights Health & Safety: Safe Communities Background: In 2016 the Evanston Police Department was awarded a federal grant through the BJA in partnership with Northwestern University Police. The grant awarded a budget of 120 cameras for the Evanston Police Department. The City Manager made a commitment to the Human Services Committee to have a trial phase conducted by field personal and back-end users to determine a solution. In 2017, the Evanston Police Department was awarded a second federal grant through the Department of Justice’s Bureau of Justice Assistance in partnership with the Northwestern University Police to expand the initial body-worn camera program to ensure that all officers are outfitted with a body-worn camera. On June 2, 2017 the Police Department began a trial with Axon Enterprises, Inc. after examination of the storage options by the information technology division of the City. It was determined that Axon had a robust system capable of meeting the needs of implementing a compliment of 120 cameras with further expansion in the future that allowed for unlimited storage and very minimal needs from the information technology staff. The system allowed for the extensive storage needed to comply with the Illinois Body-worn Camera Act that was effective January 1, 2016 that mandated storage periods, purging requirements, and extensive battery life. The 120 Axon cameras were fully deployed on January 26, 2018 to officers assigned to Patrol, Traffic, the Problem Solving Team and the Special Operations Group. Currently the department has over 27,000 videos in the Axon system that takes up over 11 terabytes of storage. The officer feedback is that the system is easy to use, user friendly and allows for the ease of compliance with requirements for court. The system also allows for immediate access for video review if the need became necessary. Since the initial deployment of BWC’s, an officer was exonerated from an allegation, and has also allowed for the approval of felony charges by the Cook County State’s Attorney’s Office that would otherwise have not been possible. They have also ensured officers to act professionally in the delivery of police service. Another capability allowed for personnel to share video links without requiring the need of making discs, using storage drives as well as the ability to bundle videos for use with the Cook County State’s Attorney’s Office who is also an approved partner in utilizing the Axon technology. The integration of the Axon fleet system with body cameras helps to ensure no loss or misplacement of videos and the ability to activate cameras when an officer uses their emergency equipment in the vehicle or the deployment of a conductive electric weapon. The benefits of the integrated system allowed field personnel to be accountable and ensure the best police service possible to the citizens and visitors of Evanston. 233 of 426 The additional 46 cameras will be used to outfit the remaining sworn personnel of the Police Department who are not currently assigned a camera. These members include detectives, juvenile detectives, and school resource officers, who regularly respond to in-progress calls and are involved in law enforcement-related situations. The courts and the public expect body camera footage for an incident. Body-worn cameras for law enforcement personnel are a best practice to reduce police complaints by citizens and increase accountability to the public. It is recommended from staff that council approve the integrated purchase for the body- worn camera expansion from Axon under the cooperative purchasing agreement from the National Intergovernmental Purchasing Agency that the City of Evanston has previously used for cooperative purchasing, including the initial purchase for our body- worn camera program. Cooperative purchasing is used in an ongoing effort to maximize cost and staff resources. Many government agencies share contracting efforts through cooperative purchasing and this practice is allowable under Illinois law for municipalities. This procurement approach increases pricing competiveness and lowers operating costs through volume purchasing. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising staff reports, awarding, protest and administration of the contract. It is often more cost effective to eliminate the cost and time spent on these administrative processes and purchase items and services through a cooperative purchasing agreements to complement its own contracting initiatives. Cooperative purchasing leverages internal and external resources to maximize cost savings opportunities for the City. The recommended cooperative purchase has been approved by the Bureau of Justice Assistance, Office of Justice Programs State Policy Advisor. Attachments: Contract Proposal from Axon Enterprise, Inc. National IPA Contract #151089 is available with supporting documentation and 2017 pricing at: http://www.nationalipa.org/Vendors/Pages/TASER.aspx 234 of 426 Start Date: 09/01/2018 Payment Terms: Net 30 Delivery Method: Fedex -Ground Contract Number: 00013899 Q-171810-43279.834JD Year 1 (9/1/2018 -11/14/2018) Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80075 OSP BWC & CEW BUNDLE: YEAR 1 PAYMENT 46 198.00 198.00 9,108.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,840 0.00 0.00 0.00 80052 CAD/RMS SERVICE ADD-ON: YEAR 1 PAYMENT 46 30.00 30.00 1,380.00 88135 UCP SMART -YEAR 1 PAYMENT 46 128.00 128.00 5,888.00 85115 OFFICER SAFETY PLAN CEW TRUE UP PAYMENT 46 180.00 180.00 8,280.00 Hardware 74001 AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 2, BLK 46 499.00 249.50 11,477.00 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 46 0.00 0.00 0.00 11508 MOLLE MOUNT, DOUBLE, AXON RAPIDLOCK 46 0.00 0.00 0.00 11553 SYNC CABLE, USB A TO 2.5MM 46 0.00 0.00 0.00 74008 AXON DOCK, 6 BAY + CORE, AXON BODY 2 8 1,495.00 747.50 5,980.00 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 8 42.00 21.00 168.00 22003 YELLOW X2 CEW, HANDLE 46 0.00 0.00 0.00 22014 WARRANTY, 4 YEAR, X2 46 0.00 0.00 0.00 70116 SPPM, SIGNAL CONNECTED BATTERY PACK, X2/X26P 46 0.00 0.00 0.00 22501 RIGHT-HAND HOLSTER, X2, BLACKHAWK 46 0.00 0.00 0.00 22013 KIT, DATAPORT DOWNLOAD, USB, X2/X26P 1 188.00 94.00 94.00 Issued: 06/28/2018 Quote Expiration: 09/15/2018 Account Number: 157469 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Q-171810-43279.834JD 1 Protect Life. PRIMARY CONTACT Joe Dugan Phone: (847) 866-5044 Email: jdugan@cityofevanston.org BILL TO Evanston Police Dept. -IL 1454 Elmwood Ave Evanston, IL 60201 US SHIP TO Joe Dugan Evanston Police Dept. -IL 1454 Elmwood Ave Evanston, IL 60201 US SALES REPRESENTATIVE Laura Egan Phone: Email: legan@axon.com Fax: 235 of 426 Year 1 (9/1/2018 -11/14/2018) (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 73031 VIEWER, IOS 46 213.00 213.00 9,798.00 Subtotal 52,173.00 Estimated Shipping 0.00 Estimated Tax 0.00 Total 52,173.00 Spares Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware 74001 AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 2, BLK 1 0.00 0.00 0.00 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 1 0.00 0.00 0.00 11508 MOLLE MOUNT, DOUBLE, AXON RAPIDLOCK 1 0.00 0.00 0.00 11553 SYNC CABLE, USB A TO 2.5MM 1 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80076 OSP BWC & CEW BUNDLE: YEAR 2 PAYMENT 46 1,188.00 1,188.00 54,648.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,840 0.00 0.00 0.00 80053 CAD/RMS SERVICE ADD-ON: YEAR 2 PAYMENT 46 180.00 180.00 8,280.00 88136 UCP SMART -YEAR 2 PAYMENT 46 128.00 128.00 5,888.00 Subtotal 68,816.00 Estimated Tax 0.00 Total 68,816.00 Year 3 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80077 OSP BWC & CEW BUNDLE: YEAR 3 PAYMENT 46 1,188.00 1,188.00 54,648.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,840 0.00 0.00 0.00 80054 CAD/RMS SERVICE ADD-ON: YEAR 3 PAYMENT 46 180.00 180.00 8,280.00 Q-171810-43279.834JD 2 Protect Life.236 of 426 Year 3 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages (Continued) 88137 UCP SMART -YEAR 3 PAYMENT 46 128.00 128.00 5,888.00 Subtotal 68,816.00 Estimated Tax 0.00 Total 68,816.00 Year 4 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80078 OSP BWC & CEW BUNDLE: YEAR 4 PAYMENT 46 1,188.00 1,188.00 54,648.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,840 0.00 0.00 0.00 80055 CAD/RMS SERVICE ADD-ON: YEAR 4 PAYMENT 46 180.00 180.00 8,280.00 88138 UCP SMART -YEAR 4 PAYMENT 46 128.00 128.00 5,888.00 Subtotal 68,816.00 Estimated Tax 0.00 Total 68,816.00 Year 5 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 80079 OSP BWC & CEW BUNDLE: YEAR 5 PAYMENT 46 1,188.00 1,188.00 54,648.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,840 0.00 0.00 0.00 80056 CAD/RMS SERVICE ADD-ON: YEAR 5 PAYMENT 46 180.00 180.00 8,280.00 88139 UCP SMART -YEAR 5 PAYMENT 46 128.00 128.00 5,888.00 Subtotal 68,816.00 Estimated Tax 0.00 Total 68,816.00 Grand Total 327,437.00 Q-171810-43279.834JD 3 Protect Life.237 of 426 Summary of Payments Payment Amount (USD) Year 1 (9/1/2018 -11/14/2018)52,173.00 Spares 0.00 Year 2 68,816.00 Year 3 68,816.00 Year 4 68,816.00 Year 5 68,816.00 Grand Total 327,437.00 Discounts (USD) Quote Expiration: 09/15/2018 List Amount 345,156.00 Discounts 17,719.00 Total 327,437.00 *Total excludes applicable taxes and shipping Q-171810-43279.834JD 4 Protect Life.238 of 426 Notes This quote is co-termed with quote Q-110100 (executed contract #13899). Year one has been pro-rated to 2.5 months to align with agency annual billing dates. This has been done according to an anticipated ship date range of 8/1/2018 -8/15/2018. The end date of these subscriptions is subject to change if the ship/start date changes. Axon body-worn camera hardware contained in this quote will be covered under the Taser Assurance Plan and will be eligible for 2 replacements at the same time as the equipment originally deployed on this existing contract as determined by quote Q -110100. Officer Safety Plan Includes: -Evidence.com Pro License -Upgrades to your purchased AXON cameras and Docks at years 2.5 and 5 under TAP -Extended warranties on AXON cameras and Docks for the duration of the Plan -Unlimited Storage for your AXON devices and data from the Evidence Mobile App -One TASER CEW of your choice with a 4 year extended warranty (5 years total of warranty coverage) -One CEW holster and battery pack of your choice -40 GB of included storage for other digital media -Additional terms apply. Please refer to the Evidence.com Master Service Agreement for a full list of terms and conditions for the Officer Safety Plan. Axon’s Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on beh alf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have le gal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature:CustSIG Date:CustDate Name (Print):CustName Title:CustTitle PO# (Or write N/A):CustPo Please sign and email to Laura Egan at legan@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com Quote: Q-171810-43279.834JD ‘Protect Life’© and TASER® are registered trademarks of Axon Enterprise, Inc, registered in the U.S. © 2013 Axon Enterprise, Inc. All rights reserved. Q-171810-43279.834JD 5 Protect Life.239 of 426 For City Council meeting of July 23, 2018 Item A7 Business of the City by Motion: NIPSTA Membership Dues For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Brian Scott, Fire Chief David Stoneback, Director, Public Works Agency Subject: NIPSTA 2018 Membership Dues Date: June 19, 2018 Recommended Action: Staff recommends approval of payment of the 2018 Northeastern Illinois Public Safety Training Academy (NIPSTA) membership fees in the amount of $21,512.00 for the Fire Department and Public Works Agency. Funding Source: Funding for both the Fire and Public Works Departments’ memberships will be from Fire Department Account 100.23.2305.62360, with an approved budget of $44,800, and $43,487 remaining. Livability Benefits: Health and Safety: Improve emergency prevention and response, enhance resiliency to natural and human hazards Summary: NIPSTA is a regional training facility built in Glenview on the grounds of the old Glenview Naval Air Station. Its current members consist of 25 local municipalities and 7 non-government agencies (i.e. Oakton Community College, IRMA, and Lutheran General Hospital). The Fire Department and Public Works Agency are requesting to continue our membership with NIPSTA. The City of Evanston became a member in 2006 and has used many of the training opportunities and services they offer. Our 2018 membership costs will be $2043 less than 2017. NIPSTA provides a variety of training programs such as: • Candidate Physical Agility Testing (CPAT) • Winter Fire Academy • Snow Plow Driver’s Training • Fire/Police Driver’s Simulator Memorandum 240 of 426 • Public Works Agency Supervisor Training • Back Injury Prevention • Crime Scene Forensic Police Training Laboratory • Major Crime Evidence Examination Area • Storage for Fire & Police Shared Emergency Units • Fire, Technical Rescue & HazMat Training Props • Centralizes National Incident Management System (NIMS) Training for Region • Regionalization allows for municipalities to share costs for major presentations As a result of these types of services/activities, we realize other tangible and intangible savings. For example, as a result of having a winter fire academy, we are able to process new firefighters in the winter instead of waiting three months for the spring academy saving the City money in overtime costs. NIPSTA is the only place that has a concrete driving pad for Snow Plow Driver Training. NIPSTA is able to host large class sizes, they held many of the mandatory NIMS Training courses which saved the City travel expenses by hosting the classes in Glenview. NIMS classes were attended by Fire, Police and Public Works employees at no cost to the City. In addition, all the other classes taken by both Fire Department and Public Works employees are located in Glenview and provide saving in travel costs as well. Both the Fire & Police Departments have shared regional resources that are housed at NIPSTA. NIPSTA is able to accommodate very large vehicles in a heated facility year round while allowing for 24/7 access for emergency call outs. These vehicles include the MABAS Division III Communication Vehicle, NIPAS Bear, Command Unit and Armored Vehicle, Red Cross Emergency Response Unit, NORTAF Vehicles, Urban Search & Rescue Vehicles (for State & Federal Call-Out) and others. The Public Works Agency has also used NIPSTA to its advantage. Public W orks has used the programs for driver training, flaggers, construction and OSHA training, public works supervisory academy training and back safety for public works employees. It is our recommendation that Council approves the continuation of this membership to NIPSTA in 2018. 241 of 426 For City Council Meeting of July 23, 2018 Item A8 Business of the City by Motion: Renewal of Dell VMware Support & Licensing For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Luke Stowe, Chief Information Officer LS Dmitry Shub, IT Network Infrastructure & Security Manager DS Subject: Sole Source Purchase of Dell/EMC VMware Annual Support & Licensing Date: July 18, 2018 Recommended Action: Staff recommends City Council authorize the City Manager for the purchase of a one year renewal of the annual support and licensing for VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $35,789.47. Funding Source: Funding will be from 100.19.1932.62340 (Computer License & Support) which has a FY2018 budget of $500,000.00 and has a current balance of $176,547.21. Livability Benefits: Innovation and Process: Support local government best practices and processes. Summary: The IT Division recommends that the City renew the annual support and licensing agreements with Dell/EMC for various VMWare systems. The agreement will extend support and licensing for the City's VMWare VCenter virtualization platform and Horizon View Virtual Desktop Infrastructure (VDI). VMWare products play a critical role in providing a virtual server platform for datacenter operations and delivering virtual desktops to City staff. Virtualization allows for significant efficiencies in the deployment and operation of servers and desktops by leveraging economies of scale. The City has maintained a virtualized environment since 2012. We have approximately 400 virtual desktops and approximately 150 virtual servers which represent about 90% of city servers. The virtualized environment also offers advantages in a heightened cybersecurity environment dealing with threats and challenges. The cost of this year’s Memorandum 242 of 426 Page 2 of 2 renewal is approximately $5,000 higher than last year, but this renewal order includes co-terminated contracts for a full year of support and licensing for all of our VMware software. Attachments: Dell/EMC, Inc. quote 243 of 426 Sales rep: Taylor Wilson | 1025728445889.1 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. A quote for your consideration! Total: $35,789.47 Based on your business needs, we put the following quote together to help with your purchase decision. Please review your quote details below, then contact your sales rep when you're ready to place your order. Quote number: 1025728445889.1 Quote date: Jul. 19, 2018 Quote expiration: Aug 1, 2018 Company name: CITY OF EVANSTON Customer number: 4715079 Phone: (847) 866-2933 Sales rep information: Taylor Wilson Taylor_Wilson@Dell.com (800) 456-3355 Ext: 5132847 Billing Information: CITY OF EVANSTON 2100 RIDGE AVE 2100 RIDGE AVE EVANSTON IL 60201-2798 US (847) 866-2933 Pricing Summary Item Qty Unit Price Subtotal VLA VMWARE PROD SUP SUB VIEW 5 PREMIER BDL 100 1YR 1 $6,131.75 $6,131.75 VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR 2 $832.40 $1,664.80 VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR 1 $832.40 $832.40 VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR 1 $832.40 $832.40 VLA VMWARE PROD SUP/SUB VMWARE VCENTER SERVER 6 STANDARD FOR VSPHERE 6 1YR 1 $1,470.51 $1,470.51 VLA VMWARE PROD VSPH 6 W/ OPERAT MGMT ENT PLUS 1YR 6 $1,077.16 $6,462.96 VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR 1 $6,131.55 $6,131.55 VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR 1 $6,131.55 $6,131.55 VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR 1 $6,131.55 $6,131.55 244 of 426 Sales rep: Taylor Wilson | 1025728445889.1 Page 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Subtotal: Shipping: Environmental Fees: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $35,789.47 $0.00 $0.00 $0.00 $35,789.47 $0.00 $35,789.47 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. 245 of 426 Sales rep: Taylor Wilson | 1025728445889.1 Page 3 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dear Customer, Your Quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire certain changes please contact me as soon as possible. Regards, Taylor Wilson Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order 246 of 426 Sales rep: Taylor Wilson | 1025728445889.1 Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Shipping Group 1 Shipping Contact: DMITRY SHUB Shipping phone: (847) 448-8074 Shipping via: DELL Standard Delivery Shipping Address: CITY OF EVANSTON 2100 RIDGE AVE EVANSTON IL 60201-2716 US SKU Description Qty Unit Price Subtotal VLA VMWARE PROD SUP SUB VIEW 5 PREMIER BDL 100 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 1 $6,131.75 $6,131.75 A6792423 VLA VMWARE PROD SUP SUB VIEW 5 PREMIER BDL 100 1YR 1 -- SKU Description Qty Unit Price Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 2 $832.40 $1,664.80 A8266374 VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR 2 -- SKU Description Qty Unit Price Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 1 $832.40 $832.40 A8266374 VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR 1 -- SKU Description Qty Unit Price Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 1 $832.40 $832.40 A8266374 VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC FOR 1YR 1 -- SKU Description Qty Unit Price Subtotal 247 of 426 Sales rep: Taylor Wilson | 1025728445889.1 Page 5 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. VLA VMWARE PROD SUP/SUB VMWARE VCENTER SERVER 6 STANDARD FOR VSPHERE 6 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 1 $1,470.51 $1,470.51 A8262863 VLA VMWARE PROD SUP/SUB VMWARE VCENTER SERVER 6 STANDARD FOR VSPHERE 6 1YR 1 -- SKU Description Qty Unit Price Subtotal VLA VMWARE PROD VSPH 6 W/ OPERAT MGMT ENT PLUS 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 6 $1,077.16 $6,462.96 A8262677 VLA VMWARE PROD VSPH 6 W/ OPERAT MGMT ENT PLUS 1YR 6 -- SKU Description Qty Unit Price Subtotal VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 1 $6,131.55 $6,131.55 A7781145 VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR 1 -- SKU Description Qty Unit Price Subtotal VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 1 $6,131.55 $6,131.55 A7781145 VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR 1 -- SKU Description Qty Unit Price Subtotal VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR Contract No: 99AGZ Customer Agreement No: MHEC-07012015 1 $6,131.55 $6,131.55 A7781145 VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU 1YR 1 -- Subtotal: Shipping: Environmental Fees: Estimated Tax: Total: $35,789.47 $0.00 $0.00 $0.00 $35,789.47 248 of 426 Sales rep: Taylor Wilson | 1025728445889.1 Page 6 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Unless you have a separate written agreement that specifically applies to this order, your order is subject to Dell's Terms of Sale (for consumers the terms include a binding arbitration provision). Please see the legal disclaimers below for further information. Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell's Terms of Sale (www.dell.com/learn/us/en/uscorp1/terms-of-sale), which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicy) and Warranty (for Consumer warranties ; for Commercial warranties). If this purchase includes services: in addition to the foregoing applicable terms, the terms of your service contract will apply (Consumer;Commercial). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A (www.dell.com/AEULA) and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S ( www.dell.com/SEULA). If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at http://www.emc.com/collateral/sales/dellemc-satisfaction-guarantee-terms-and-conditions_ex-gc.pdf ("Satisfaction Guarantee") and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, such storage product is subject to the Satisfaction Guarantee. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name:Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. 249 of 426 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: Amazon Credit Card Activity- BMO Date: July 17, 2018 Recommended Action: Staff recommends approval of the City of Evanston’s BMO Amazon Credit Card Activity for the period ending May 26, 2018. Summary: Amazon Credit Card Activity – Period Ending May 26, 2018 BMO $ 16,706.86 Attachments: Amazon May Credit Card Transactions For City Council meeting of July 23, 2018 Item A9 Business of the City by Motion: Amazon Credit Card Activity For Action Memorandum 250 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS4.20 4/27/2018 65090 SAFETY EQUIPMENTSAFETY STICKERSADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W209.48 4/30/2018 65085 MINOR EQUIP & TOOLSSAFETY SUPPLIESADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI17.57 5/4/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI31.20 5/4/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS15.82 5/8/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS445.00 5/8/2018 66040 GENERAL ADMINISTRATION & SUPPORTSIT STAND DESK FOR THE BUILDING DEPARTMENTADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W24.14 5/8/2018 65050 BUILDING MAINTENANCE MATERIALVEHICLE BLUE TOOTHADMIN SVCS/FAC MGMTAMAZONPRIME MEMBERSHIP99.00 5/11/2018 62360 MEMBERSHIP DUESPRIME MEMBERSHIP TO BE REFUNDEDADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W-24.14 5/17/2018 65050 BUILDING MAINTENANCE MATERIALRETURN OF BLUE TOOTH DEVICEADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W39.98 5/17/2018 65090 SAFETY EQUIPMENTSAMPLE SAFETY SHIRTADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W77.66 5/18/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/FAC MGMTAMAZON.COM110.16 5/22/2018 65050 BUILDING MAINTENANCE MATERIALHANDICAP GRAB BARSADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI27.84 5/22/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W-39.98 5/23/2018 65090 SAFETY EQUIPMENTRETURN OF SAFETY SHIRTADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W59.93 5/23/2018 65090 SAFETY EQUIPMENTSAFETY BOOTSADMIN SVCS/FAC MGMTAMAZON MKTPLACE PMTS W29.25 5/25/2018 65090 SAFETY EQUIPMENTLADDER INSPECTION SLEEVESADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BI489.98 5/25/2018 65050 BUILDING MAINTENANCE MATERIALBOOSTER PUMP FOR CLEANING CONDENSORSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS113.59 4/26/2018 65060 MATERIALS TO MAINTAIN AUTOS3M INDUSTRIAL DUAL LOCK FASTENERSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS17.99 4/26/2018 65620 OFFICE MACH. & EQUIP.PENCIL SHARPENER FOR DAVE WAITS OFFICEADMIN SVCS/FLEETAMAZON MKTPLACE PMTS-59.95 4/27/2018 65085 MINOR EQUIP & TOOLSCREDIT FOR RETURNING DEFECTIVE SPRAYERADMIN SVCS/FLEETAMAZON MKTPLACE PMTS33.90 4/30/2018 65060 MATERIALS TO MAINTAIN AUTOSSOAP FOR FLEET GARAGEADMIN SVCS/FLEETAMAZON MKTPLACE PMTS W77.98 4/30/2018 65060 MATERIALS TO MAINTAIN AUTOSSPOT LIGHTSADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI7.99 4/30/2018 65060 MATERIALS TO MAINTAIN AUTOSPUMPS FOR GALLON JUGSADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI311.85 5/11/2018 65085 MINOR EQUIP & TOOLS55 GALLON DRUM CADDIES FOR THE SHOPADMIN SVCS/FLEETAMAZON MKTPLACE PMTS W59.40 5/14/2018 65060 MATERIALS TO MAINTAIN AUTOS11 X 14 FRAMESADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI49.52 5/14/2018 65085 MINOR EQUIP & TOOLSHIGH PRESSURE CONTROL VALVEADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI71.20 5/17/2018 65060 MATERIALS TO MAINTAIN AUTOS2 - 5 GALLON DIESEL CANSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS145.68 5/18/2018 65085 MINOR EQUIP & TOOLS6 2.5 GALLON GAS CANSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS W50.98 5/22/2018 65085 MINOR EQUIP & TOOLSPLASTIC RUNNERADMIN SVCS/HUMAN RESAMAZON.COM87.74 5/10/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/HUMAN RESAMAZON.COM31.87 5/11/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS4.84 4/27/2018 62250 COMPUTER EQUIPMENT MAINTRECYCLE BIN FOR BATTERIESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W164.51 4/27/2018 62250 COMPUTER EQUIPMENT MAINT COMPUTER EQUIPMENT MAINT (COMPUTERS SUPPLIES, KEYBOARDS MICE)ADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS738.00 5/1/2018 62250 COMPUTER EQUIPMENT MAINT19691 RESTOCK OF CISCO PHONESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS29.99 5/1/2018 62250 COMPUTER EQUIPMENT MAINT19721 POWER FOR MOBILE PRINTER FOR DAN AT PDADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS-239.93 5/1/2018 62250 COMPUTER EQUIPMENT MAINTREFUND FOR DAMAGED CHROMEBOOKADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI109.90 5/2/2018 62250 COMPUTER EQUIPMENT MAINT19585 SPEAKERS FOR PDADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS31.19 5/3/2018 62250 COMPUTER EQUIPMENT MAINT19674 MONITOR WALL MOUNT FOR COLLECTORS July 23, 2018Page 1 of 4251 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/INFO SYSAMAZON.COM19.08 5/3/2018 62250 COMPUTER EQUIPMENT MAINTAPPLE SQUARE CREDIT CARD READERS 19741ADMIN SVCS/INFO SYSAMAZON WEB SERVICES557.79 5/4/2018 62341 INTERNET SOLUTION PROVIDERSAWS TAPE STORAGE GATEWAY SERVICEADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W11.79 5/7/2018 62250 COMPUTER EQUIPMENT MAINTBATTERY FOR DAVIS WEATHERLINKADMIN SVCS/INFO SYSAMAZON.COM162.25 5/7/2018 62250 COMPUTER EQUIPMENT MAINTREPLACEMENT BATTERY FOR UPSADMIN SVCS/INFO SYSAMAZON.COM371.86 5/8/2018 62250 COMPUTER EQUIPMENT MAINTJOHN DEVANEY SCANNER FOR MAINT. OFFICE 19824ADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI126.75 5/8/2018 65095 OFFICE SUPPLIESCISCO DESK REFERENCE MATERIALSADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W438.98 5/10/2018 62250 COMPUTER EQUIPMENT MAINTCISCO CONFERENCE PHONEADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS15.30 5/11/2018 62250 COMPUTER EQUIPMENT MAINTDUST SPRAYADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W106.88 5/11/2018 65095 OFFICE SUPPLIESGENERAL OFFICE SUPPLIESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W11.99 5/11/2018 65625 FURNITURES AND FIXTURESTABLET PROTECTIVE CASE 19696ADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W230.28 5/14/2018 62250 COMPUTER EQUIPMENT MAINT20013 LAN ADAPTER FOR THE WEATHER STATION FOR DEMPSTER BEACHADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W149.00 5/14/2018 62250 COMPUTER EQUIPMENT MAINTDESKTOP SWITCH FOR IANADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS23.99 5/16/2018 62250 COMPUTER EQUIPMENT MAINTCABLE TIESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W114.50 5/17/2018 62250 COMPUTER EQUIPMENT MAINT10 DISPLAYPORT CABLESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS33.48 5/18/2018 62250 COMPUTER EQUIPMENT MAINTDELL HEATSINK & FANADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS2221.85 5/18/2018 62250 COMPUTER EQUIPMENT MAINTREPLACEMENT PROJECTOR FOR TRAINING ROOMADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W11.25 5/18/2018 62250 COMPUTER EQUIPMENT MAINT20056 REPLACEMENT HEATSINK FOR LAPTOPADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W208.06 5/22/2018 62250 COMPUTER EQUIPMENT MAINTIP SECURITY CAMERASADMIN SVCS/INFO SYSAMAZONPRIME MEMBERSHIP99.00 5/22/2018 62360 MEMBERSHIP DUESPRIME MEMBERSHIP (FREE SHIPPING)ADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W23.98 5/24/2018 62250 COMPUTER EQUIPMENT MAINTAPPLE CHARGE CABLESADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W152.39 5/24/2018 62250 COMPUTER EQUIPMENT MAINTVIDEO DISPLAY CABLES AND ADAPTERSADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W136.00 5/24/2018 62250 COMPUTER EQUIPMENT MAINTZEBRA BATTERYADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI679.00 5/24/2018 62250 COMPUTER EQUIPMENT MAINTPROJECTOR WHITEBOARD FOR TRAINING ROOMADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI109.00 5/24/2018 62250 COMPUTER EQUIPMENT MAINTWALL MOUNT FOR TRAINING ROOM PROJECTORADMIN SVCS/INFO SYSAMAZON MKTPLACE PMTS W197.95 5/25/2018 62250 COMPUTER EQUIPMENT MAINTEQUIPMENT RACKADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI279.99 5/25/2018 62250 COMPUTER EQUIPMENT MAINT20098 SPARE SCANNER FOR IT TROUBLE SHOOTINGCMO/COM ENGAGEMENTAMAZON MKTPLACE PMTS W267.69 5/7/2018 64004 PEG FEE DISTRIBUTIONEQUIPMENT FOR COMMUNITY ACCESS/CHANNEL 6: SIX LAVALIER MICROPHONES AND RECHARGEABLE BATTERYFIRE DEPARTMENTAMAZON MKTPLACE PMTS39.15 4/26/2018 65085 MINOR EQUIP & TOOLSWATER RESCUE GLOVESFIRE DEPARTMENTAMAZON MKTPLACE PMTS W79.80 5/16/2018 65075 MEDICAL & LAB SUPPLIESEMS COMPUTER CASEFIRE DEPARTMENTAMAZON MKTPLACE PMTS W159.60 5/22/2018 62250 COMPUTER EQUIPMENT MAINTIPAD CASES PROTECTIVEFIRE DEPARTMENTAMAZON MKTPLACE PMTS23.30 5/23/2018 62250 COMPUTER EQUIPMENT MAINTIPAD PENCILSFIRE DEPARTMENTAMAZON MKTPLACE PMTS W64.32 5/24/2018 65010 BOOKS, PUBLICATIONS, MAPSTRAINING BOOKSFIRE DEPARTMENTAMAZON MKTPLACE PMTS W59.18 5/25/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTAMAZON MKTPLACE PMTS W254.25 5/25/2018 65125 OTHER COMMODITIESPHONE HOLDER CLIPSPOLICE DEPARTMENTAMAZON MKTPLACE PMTS17.99 5/9/2018 65095 OFFICE SUPPLIESRECORDS SCANNER PARTS.PRCS/ADMINISTRATIONAMAZON.COM AMZN.COM/BI79.80 5/11/2018 62490 OTHER PROGRAM COSTSDECAL NUMBERS FOR BOAT RACKS AT DEMPSTER STREETPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS W138.80 4/27/2018 62490 OTHER PROGRAM COSTSVINYL NUMBERS FOR BOAT RACKSJuly 23, 2018Page 2 of 4252 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRAMAZON.COM AMZN.COM/BI164.28 5/11/2018 65110 REC PROGRAM SUPPLIESANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS52.52 5/18/2018 65110 REC PROGRAM SUPPLIESNNO SUPPLIES TO BE REIMBURSED BY THE EEAPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS6.87 5/17/2018 65110 REC PROGRAM SUPPLIESSUMMER LEARNING ITEMSPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS87.94 5/17/2018 65110 REC PROGRAM SUPPLIESSUMMER LEARNING ITEMSPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W4.22 5/17/2018 65110 REC PROGRAM SUPPLIESMOTOWN PARTYPRCS/FLEETWOOD CNTRAMAZON.COM AMZN.COM/BI10.18 5/17/2018 65110 REC PROGRAM SUPPLIESSUMMER LEARNING ITEMSPRCS/FLEETWOOD CNTRAMAZON MKTPLACE PMTS W289.97 5/18/2018 65110 REC PROGRAM SUPPLIESSUMMER LEARNING ITEMSPRCS/FLEETWOOD CNTRAMAZON.COM AMZN.COM/BI11.69 5/18/2018 65110 REC PROGRAM SUPPLIESSUMMER LEARNING ITEMSPRCS/FLEETWOOD CNTRAMAZON.COM AMZN.COM/BI5.99 5/18/2018 65110 REC PROGRAM SUPPLIESMOTOWN PARTY ITEMSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS27.36 5/18/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W333.10 5/24/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS W316.88 5/25/2018 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS162.12 4/30/2018 65110 REC PROGRAM SUPPLIESSPRING ICE SHOW COSTUMESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS W13.95 4/30/2018 65110 REC PROGRAM SUPPLIESSPRING ICE SHOW COSTUMESPRCS/RBT CROWN CNTRAMAZON.COM AMZN.COM/BI38.77 5/4/2018 65110 REC PROGRAM SUPPLIESTHEATRE ON ICE COSTUMESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS6.19 5/17/2018 65110 REC PROGRAM SUPPLIESTHEATRE ON ICE COSTUMESPRCS/RBT CROWN CNTRAMAZON.COM AMZN.COM/BI159.00 5/25/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMP AND PRESCHOOL SUMMER SESSIONPRCS/RECREATIONAMAZON MKTPLACE PMTS29.95 5/3/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCABLE CONNECTORSPRCS/RECREATIONAMAZON MKTPLACE PMTS67.75 5/3/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCABLE FOR MARINE ANTENNAPRCS/RECREATIONAMAZON MKTPLACE PMTS19.48 5/3/2018 65110 REC PROGRAM SUPPLIESRESPIRATOR FOR REPAIRING BOATSPRCS/RECREATIONAMAZON MKTPLACE PMTS9.99 5/3/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR BOAT REPAIRSPRCS/RECREATIONAMAZON MKTPLACE PMTS99.12 5/3/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR REPAIRING SAILBOATSPRCS/RECREATIONAMAZON MKTPLACE PMTS17.88 5/7/2018 65085 MINOR EQUIP & TOOLSSUPPLIES FOR RESCUE BOATPRCS/RECREATIONAMAZON MKTPLACE PMTS41.75 5/9/2018 65110 REC PROGRAM SUPPLIESLIFEGUARD TRAINING SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS299.19 5/11/2018 65110 REC PROGRAM SUPPLIESUMBRELLAS FOR GATE ATTENDANTSPRCS/RECREATIONAMAZON.COM54.99 5/14/2018 65110 REC PROGRAM SUPPLIESBEACH SUPPLIESPRCS/RECREATIONAMAZON MKTPLACE PMTS78.98 5/23/2018 65110 REC PROGRAM SUPPLIESCORD FOR SWIM AREASPRCS/RECREATIONAMAZON MKTPLACE PMTS29.74 5/23/2018 65110 REC PROGRAM SUPPLIESFASTENER ROLLPRCS/RECREATIONAMAZON MKTPLACE PMTS13.99 5/23/2018 65110 REC PROGRAM SUPPLIESHDMI CABLE FOR LIFEGUARD TRAININGPRCS/RECREATIONAMAZON MKTPLACE PMTS347.27 5/23/2018 65110 REC PROGRAM SUPPLIESAQUATIC CAMP EQUIPMENTPUBLIC WORKS/PLAN-ENGAMAZON MKTPLACE PMTS W93.89 5/10/2018 65085 MINOR EQUIP & TOOLSENGINEERING TABLET ACCESSORIES.PUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS W40.36 4/26/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPARTS WATER PUMPPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS34.34 4/27/2018 65085 MINOR EQUIP & TOOLSTOOLS SHOP/LANDSCAPE TOOLSPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS W75.15 5/14/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEPARTS EQUIPMENTPUBLIC WORKS/SERVICEAMAZON.COM117.40 5/15/2018 62199 PRK MAINTENANCE & FURNITUR REPLACETRAILER TOOL RACKPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS245.72 5/16/2018 62199 PRK MAINTENANCE & FURNITUR REPLACESPORTSFIELD EQUIPMENTPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS14.99 5/16/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP SUPPLIESPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS W156.31 5/18/2018 62199 PRK MAINTENANCE & FURNITUR REPLACESHOP TOOLS/ROSE GARDEN EQUIPMENT PARTSJuly 23, 2018Page 3 of 4253 of 426 BMO Harris Bank Credit Card Statement for the Period Ending May 26, 2018REPORTS TO INTERMEDIATEMERCHANT NAMETRANSACTION AMOUNTPOSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/SERVICEAMAZONPRIME MEMBERSHIP12.99 5/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREGISTRATIONPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS71.28 5/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALGLOVES/FACE SHIELDPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS20.47 5/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP VACPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS349.95 5/25/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEGRILLSPUBLIC WORKS/SERVICEAMAZON MKTPLACE PMTS349.95 5/25/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEGRILLSPUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS311.76 4/26/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIFTING SHACKLES.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS10.99 4/27/2018 65085 MINOR EQUIP & TOOLSWATER NOZZLE SWIVEL FITTING FOR THE CAMERA TRUCK.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS12.95 4/27/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE TEE.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS W35.97 4/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCABLE ADAPTERS.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS73.95 5/2/2018 65085 MINOR EQUIP & TOOLSSURGE PROTECTOR AND DUCT TAPE.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS23.87 5/3/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPOTABLE WATER HOSE.PUBLIC WORKS/WTR PRODAMAZON.COM273.36 5/7/2018 65085 MINOR EQUIP & TOOLSLIFTING SHACKLES.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS145.35 5/8/2018 65085 MINOR EQUIP & TOOLSMECHANICAL PLUGS.PUBLIC WORKS/WTR PRODAMAZON.COM AMZN.COM/BI123.23 5/8/2018 65515 OTHER IMPROVEMENTSSTAINLESS STEEL PIPE FITTINGS.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS33.48 5/9/2018 65085 MINOR EQUIP & TOOLSPRINTER INK CARTRIDGE FOR THE CAMERA TRUCK.PUBLIC WORKS/WTR PRODAMAZON.COM109.29 5/9/2018 65085 MINOR EQUIP & TOOLSMECHANICAL PLUGS.PUBLIC WORKS/WTR PRODAMAZON MKTPLACE PMTS37.155/14/2018 65085 MINOR EQUIP & TOOLSPOWERLINE USB CHARGERS.AMAZON MAY 2018 TOTAL16,706.86$ July 23, 2018Page 4 of 4254 of 426 For City Council meeting of July 23, 2018 Item A10Resolution 52-R-18, MWRD Green Infrastructure Project - Partnership Opportunity Grant Application For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: Resolution 52-R-18, Authorize City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Alley Improvements Date: July 23, 2018 Recommended Action: Staff recommends City Council adoption of Resolution 52-R-18 authorizing the City Manager to file a grant application with the Metropolitan Water Reclamation District of Greater Chicago (MWRD) Green Infrastructure Project Partnership for the paving of two unimproved alleys utilizing permeable paver blocks. The application establishes the maximum grant funding at 60% of the construction cost and commits Evanston to fund 40% of the construction cost, or $200,000. Funding Source: The total estimated cost of construction will be $500,000 with MWRD paying for 60% and the City of Evanston paying for 40%. The City’s share of $200,000 will be paid out of the Sewer Fund (Account 515.40.4535.62461), which has $200,000 budgeted in FY 2018 for stormwater management. Livability Benefits: Built Environment: Enhance public spaces Natural Systems: Create and maintain green infrastructure Summary: MWRD has a Green Infrastructure Project Partnership Opportunity where local governments can submit projects that relate to green infrastructure for funding. The City of Evanston has successfully implemented permeable paver alley improvement projects that would be well fit for this program. Due to the soil requirements necessary for the Memorandum 255 of 426 green alleys to be effective, there are only certain areas that this application can be used. Two alleys were identified east of Ridge Ave. in an area that is known for sandy soils that are desirable for permeable pavers. They are the alley north of Brummel and east of Ridge and the alley north of Hull and east of Callan. Both of these locations are also in a CDBG target area. Additional information follows: Alley North of Alley East of Ward Low/Mod% Length Width Area(SY) Cost Brummel Ridge 8 58 500 16 890 $ 225,000 Hull Callan 8 62 600 16 1,070 $ 275,000 Total $ 500,000 City Share (funded by the Sewer Fund) $ 200,000 Grant Amount Request $ 300,000 Attachments: Resolution 52-R-18 Location Map 256 of 426 7/17/2018 52-R-18 A RESOLUTION To Authorize the City to file a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Alley Improvements WHEREAS, the City of Evanston seeks to address the livability and environmental needs of our community with green infrastructure opportunities when performing public works projects; and WHEREAS, the Metropolitan Water Reclamation District of Greater Chicago offers grant funding opportunities to local governments to support their efforts to bring green infrastructure to their communities; and WHEREAS, the City seeks to apply for funding to support permeable paver alley improvement projects for two specific alleys in the City, both identified as good candidates for these types of permeable pavement due to soil conditions; and WHEREAS, the City Council finds it in the City’s best interests to support green infrastructure and seek grant funding from the Metropolitan Water Reclamation District of Greater Chicago to assist in the increased cost associated with such a project, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are incorporated herein by reference as though fully restated. 257 of 426 52-R-18 ~2~ SECTION 2: City staff is hereby authorized to submit the application to the Metropolitan Water Reclamation District of Greater Chicago to pave two subject alleys (alley North of Brummel, East of Ridge and the alley North of Hull, East of Callan) for paving through the Green Infrastructure Project Partnership Opportunity program. SECTION 3: That this Resolution 52-R-18 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2018 _______________________________ Michelle L. Masoncup, Corporation Counsel 258 of 426 NORTH SHORE CHANNELNO R T H S H O R E CH A N NE LLAKEMICHIGANMcCORMICK BLVDSHERI DAN RDPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTGR E E N B AY R DTHAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P OP L A R AVE GREY AVEHARRISON ST P R AIRIE A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBOR LN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E AS T R AIL R OAD AVE FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYB RID G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E WA RT A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDK N O X C IR HILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTGR E E N B AY RD GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R AI R IE AVE DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET HAY E R CT THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYER ST C R A WF ORDLINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLID PARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST M c C O RM IC K BLV D FO STER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R T S C IR C L E D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERN PL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700mwrd green infrastructure.mxd 07/17/2018 Project Locations MWRD Green Infrastructure Alley Paving City of Evanston Public Works Agency This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ Main Road Local Street Railroad Water City Boundary 00.250.50.7510.125 Miles 259 of 426 For City Council meeting of July 23, 2018 Item A11 Ordinance 78-O-18, Amending Title 7, Chapter 16, “Small Wireless Facilities” For Introduction and Action To: Honorable Chairman and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Mario Treto, Jr., Assistant City Attorney Gary Gerdes, Building and Inspection Services Division Manager Subject: Ordinance 78-O-18, Amending Title 7, Chapter 16 of the Evanston City Code, “Small Wireless Facilities,” Providing for the Regulation and Application for Small Wireless Facilities Date: July 3, 2018 Recommended Action: Staff recommends City Council adopt Ordinance 78-O-18, regulating small wireless facilities and providing for the small wireless facility application process. Staff recommends suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting to comply with the ordinance adoption deadline requirement imposed on municipalities by the Small Wireless Facilities Deployment Act, Public Act 100-0585. Livability Benefits: Health & Safety: Enhance resiliency to natural & human hazards. Summary: On April 12, 2018, Governor Bruce Rauner signed Senate Bill 1451 (Public Act 100- 0585), the Small Wireless Facilities Deployment Act. This Act provides the regulation and process for permitting and deploying small cell wireless facilities throughout Illinois. The Act went into effect on June 1, 2018 and municipalities must comply with the Act prior to August 1, 2018. Ordinance 78-O-18 amends the former Title 7, Chapter 17, “Standards for the Construction of Facilities on the Public Right of Way,” of the Evanston City Code to conform to the Small Wireless Facilities Deployment Act. The Ordinance implements regulations allowed by the Small Wireless Facilities Deployment Act. These regulations permit small cells and antennas to be installed on authorized structures throughout the City of Evanston. Memorandum 260 of 426 The Ordinance requires wireless telecommunications providers to submit permit applications and pay applicable fees up to the limits in state law for the use of the public right-of-way. It also gives the City of Evanston the authority to propose alternate placements within 100 feet of the requested site to help ensure the integrity of the right- of-way. The Ordinance also makes minor revisions throughout the City Code to reflect the regulatory updates, as needed. The Ordinance protects the City’s ability to provide public safety services to residents as needed, while ensuring access to new 5G technology. Attachments: Ordinance 78-O-18 261 of 426 6/25/2018 78-O-18 AN ORDINANCE Amending Title 7, Chapter 16 of the Evanston City Code, “Small Wireless Facilities,” Providing for the Regulation and Application for Small Wireless Facilities NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. The Illinois General Assembly enacted Public Act 100-0585, known as the Small Wireless Facilities Deployment Act (“Act”), which became effective on June 1, 2018. The City of Evanston is an Illinois municipality in accordance with the Constitution of the State of Illinois of 1970 . The City is authorized, under existing state and federal law, to enact appropriate regulations and restrictions relative to small wireless facilities, distributed antenna systems and other personal wireless telecommunication facility installations in the public right-of-way as long as it does not conflict with state and federal law. The Act sets forth the requirements for the collocation of small wireless facilities by local authorities. The City Council determines that it is in the best interest of the City of Evanston to amend the Evanston City Code to conform to the Small Wireless Facilities Deployment Act. This Ordinance updates and revises Title 7, Chapter 16, “Personal Wireless Telecommunication Facilities,” in its entirety to conform to the Act. Article VII, Section (6)a of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” and was written “with the intention that home rule units be given the broadest powers possible .” Scadron 262 of 426 78-O-18 ~2~ v. City of Des Plaines, 153 Ill.2d 164 (1992). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such is the broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid and is not subject to courtroom fact- finding. See Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747 (2d Dist. 1991); National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (7th Cir. 1995). SECTION 2: Title 7, Chapter 16 of the Evanston City Code of 2012, as amended (“City Code”), is hereby deleted and amended in its entirety and shall read as follows: CHAPTER 16 – SMALL WIRELESS FACILITIES 7-16-1: PURPOSE AND SCOPE. (A) Purpose. The purpose of this Chapter is to establish regulations, standards and procedures for the siting and collocation of small wireless facilities on rights-of- way within the City’s jurisdiction, or outside the rights -of-way on property zoned by the City exclusively for commercial or industrial use, in a manner that is consistent with the Act. (B) Conflicts with Other Ordinances. This Chapter supersedes all Ordinances or parts of Ordinances adopted prior hereto that are in conflict herewith, to the extent of such conflict. (C) Conflicts with State and Federal Laws. In the event that applicable federal or state laws or regulations conflict with the requirements of this Chapter, the wireless provider shall comply with the requirements of this Chapter to the maximum extent possible without violating federal or state laws or regulations. 7-16-2: DEFINITIONS. For the purposes of this Chapter, the following terms shall have the following meanings: 263 of 426 78-O-18 ~3~ ANTENNA. Communications equipment that transmits or receives electromagnetic radio frequency signals used in the provision of wireless services. APPLICABLE CODES. Uniform building, fire, electrical, plumbing, or mechanical codes adopted by a recognized national code organization or local amendments to those codes, including the National Electrical Code. APPLICANT. Any person who submits an application and is a wireless provider. APPLICATION. A request submitted by an applicant to the City for a permit to collocate small wireless facilities, and a request that includes the installation of a new utility pole for such collocation, as well as any applicable fee for the review of such application. COLLOCATE OR COLLOCATION. To install, mount, maintain, modify, operate, or replace wireless facilities on or adjacent to a wireless support structure or utility pole. COMMUNICATIONS SERVICE. Cable service, as defined in 47 U.S.C. 522(6), as amended; information service, as defined in 47 U.S.C. 153(24), as amended; telecommunications service, as defined in 47 U.S.C. 153(53), as amended; mobile service, as defined in 47 U.S.C. 153(53), as amended; or wireless service other than mobile service. COMMUNICATIONS SERVICE PROVIDER. A cable operator, as defined in 47 U.S.C. 522(5), as amended; a provider of information service, as defined in 47 U.S.C. 153(24), as amended; a telecommunications carrier, as defined in 47 U.S.C. 153(51), as amended; or a wireless provider. FCC. The Federal Communications Commission of the United States. FEE. A one-time charge. HISTORIC DISTRICT OR HISTORIC LANDMARK. A building, property, or site, or group of buildings, properties, or sites that are either (i) listed in the National Register of Historic Places or formally determined eligible for listing by the Keeper of the National Register, the individual who has been delegated the authority by the 264 of 426 78-O-18 ~4~ federal agency to list properties and determine their eligibility for the National Register, in accordance with Section VI.D.1.a.i through Section VI.D.1.a.v of the Nationwide Programmatic Agreement codified at 47 CFR Part 1, Appendix C; or (ii) designated as a locally landmarked building, property, site, or historic district by an ordinance adopted by the City pursuant to a preservation program that meets the requirements of the Certified Local Government Program of the Illinois State Historic Preservation Office or where such certification of the preservation program by the Illinois State Historic Preservation Office is pending. LAW. A federal or state statute, common law, code, rule, regulation, order, or local ordinance or resolution. MICRO WIRELESS FACILITY. A small wireless facility that is not larger in dimension than 24 inches in length, 15 inches in width, and 12 inches in height and that has an exterior antenna, if any, no longer than 11 inches. MUNICIPAL UTILITY POLE. A utility pole owned or operated by the City in public rights-of-way. PERMIT. A written authorization required by the City to perform an action or initiate, continue, or complete a project. PERSON. An individual, corporation, limited liability company, partnership, association, trust, or other entity or organization. PUBLIC SAFETY AGENCY. The functional division of the federal government, the State, a unit of local government, or a special purpose district located in whole or in part within this State, that provides or has authority to provide firefighting, police, ambulance, medical, or other emergency services to respond to and manage emergency incidents. RATE. A recurring charge. RIGHT-OF-WAY. The area on, below, or above a public roadway, highway, street, public sidewalk, alley, or utility easement dedicated for compatible use. Right-of-way does not include City-owned aerial lines. 265 of 426 78-O-18 ~5~ SMALL WIRELESS FACILITY. A wireless facility that meets both of the following qualifications: (i) each antenna is located inside an enclosure of no more than 6 cubic feet in volume or, in the case of an antenna that has exposed elements, the antenna and all of its exposed elements could fit within an imaginary enclosure of no more than 6 cubic feet; and (ii) all other wireless equipment attached directly to a utility pole associated with the facility is cumulatively no more than 25 cubic feet in volume. The following types of associated ancillary equipment are not included in the calculation of equipment volume: electric meter, concealment elements, telecommunications demarcation box, ground-based enclosures, grounding equipment, power transfer switch, cut-off switch, and vertical cable runs for the connection of power and other services. STRUCTURAL ENGINEER. A person licensed under the laws of the State of Illinois to practice structural engineering, as defined in Section 4 of the Structural Engineering Practice Act of 1989, 225 ILCS 340/4. UTILITY POLE. A pole or similar structure that is used in whole or in part by a communications service provider or for electric distribution, lighting, traffic control, or a similar function. WIRELESS FACILITY. Equipment at a fixed location that enables wireless communications between user equipment and a communications network, including: (i) equipment associated with wireless communications; and (ii) radio transceivers, antennas, coaxial or fiber-optic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration. Wireless facility includes small wireless facilities. Wireless facility does not include: (i) the structure or improvements on, under, or within which the equipment is collocated; or (ii) wireline backhaul facilities, coaxial or fiber optic cable that is between wireless support 266 of 426 78-O-18 ~6~ structures or utility poles or coaxial, or fiber optic cable that is otherwise not immediately adjacent to or directly associated with an antenna. WIRELESS INFRASTRUCTURE PROVIDER. Any person authorized to provide telecommunications service in the State that builds or installs wireless communication transmission equipment, wireless facilities, wireless support structures, or utility poles and that is not a wireless services provider but is acting as an agent or a contractor for a wireless services provider for the application submitted to the City. WIRELESS PROVIDER. A wireless infrastructure provider or a wireless services provider. Wireless services – any services provided to the general public, including a particular class of customers, and made available on a nondiscriminatory basis using licensed or unlicensed spectrum, whether at a fixed location or mobile, provided using wireless facilities. WIRELESS SERVICES PROVIDER. A person who provides wireless services. WIRELESS SUPPORT STRUCTURE. A freestanding structure, such as a monopole; tower, either guyed or self - supporting; billboard; or other existing or proposed structure designed to support or capable of supporting wireless facilities. Wireless support structure does not include a utility pole. 7-16-3: REGULATION OF SMALL WIRELESS FACILITIES. (A) Permitted Use. Small wireless facilities shall be classified as permitted uses and subject to administrative review, except as provided in City Code Section 7-16- 3(C)(9) regarding Height Exceptions or Variances, but not subject to zoning review or approval if they are collocated (i) in rights-of-way in any zoning district, or (ii) outside rights-of-way in property zoned exclusively for commercial or industrial use. (B) Permit Required. An applicant shall obtain one or more permits from the City to collocate a small wireless facility. An application shall be received and processed, and permits issued shall be subject to the following conditions and requirements: 267 of 426 78-O-18 ~7~ 1. Application Requirements. A wireless provider shall provide the following information to the City, together with the City’s Small Cell Facilities Permit Application, as a condition of any permit application to collocate small wireless facilities on a utility pole or wireless support structure: a. Site specific structural integrity and, for a municipal utility pole, make-ready analysis prepared by a structural engineer; b. The location where each proposed small wireless facility or utility pole would be installed and photographs of the location and its immediate surroundings depicting the utility poles or structures on which each proposed small wireless facility would be mounted or location where utility poles or structures would be installed. This should include a depiction of the completed facility; c. Specifications and drawings prepared by a structural engineer for each proposed small wireless facility covered by the application as it is proposed to be installed; d. The equipment type and model numbers for the antennas and all other wireless equipment associated with the small wireless facility; e. A proposed schedule for the installation and completion of each small wireless facility covered by the application, if approved; and f. Certification that the collocation complies with the Collocation Requirements and Conditions contained herein, to the best of the applicant’s knowledge. g. In the event that the proposed small wireless facility is to be attached to an existing pole owned by an entity other than the City, the wireless provider shall provide legally competent evidence of the consent of the owner of such pole to the proposed collocation. 2. Application Process. The City shall process applications as follows: a. The first completed application shall have priority over applications received by different applicants for collocation on the same utility pole or wireless support structure. b. An application to collocate a small wireless facility on an existing utility pole or wireless support structure, or replacement of an existing utility pole or wireless support structure shall be processed on a nondiscriminatory basis and shall be deemed approved if the City fails to approve or deny the application within ninety (90) days after the submission of a completed application. 268 of 426 78-O-18 ~8~ However, if an applicant intends to proceed with the permitted activity on a deemed approved basis, the applicant shall notify the City in writing of its intention to invoke the deemed approved remedy no sooner than seventy-five (75) days after the submission of a completed application. The permit shall be deemed approved on the latter of the 90th day after submission of the complete application or the 10th day after the receipt of the deemed approved notice by the City. The receipt of the deemed approved notice shall not preclude the City's denial of the permit request within the time limits as provided under this Ordinance. c. An application to collocate a small wireless facility that includes the installation of a new utility pole shall be processed on a nondiscriminatory basis and deemed approved if the City fails to approve or deny the application within one hundred twenty (120) days after the submission of a completed application. However, if an applicant intends to proceed with the permitted activity on a deemed approved basis, the applicant shall notify the City in writing of its intention to invoke the deemed approved remedy no sooner than one hundred five (105) days after the submission of a completed application. The permit shall be deemed approved on the latter of the 120th day after submission of the complete application or the 10th day after the receipt of the deemed approved notice by the City. The receipt of the deemed approved notice shall not preclude the City's denial of the permit request within the time limits as provided under this Chapter. d. The City shall deny an application which does not meet the requirements of this Chapter. If the City determines that applicable codes, ordinances or regulations that concern public safety, or the Collocation Requirements and Conditions contained herein require that the utility pole or wireless support structure be replaced before the requested collocation, approval shall be conditioned on the replacement of the utility pole or wireless support structure at the cost of the provider. The City shall document the basis for a denial, including the specific code provisions or application conditions on which the denial is based, and send the documentation to the applicant on or before the day the City denies an application. 269 of 426 78-O-18 ~9~ The applicant may cure the deficiencies identified by the City and resubmit the revised application once within thirty (30) days after notice of denial is sent to the applicant without paying an additional application fee. The City shall approve or deny the revised application within thirty (30) days after the applicant resubmits the application or it is deemed approved. Failure to resubmit the revised application within thirty (30) days of denial shall require the application to submit a new application with applicable fees, and recommencement of the City’s review period. The applicant must notify the City in writing of its intention to proceed with the permitted activity on a deemed approved basis, which may be submitted with the revised application. Any review of a revised application shall be limited to the deficiencies cited in the denial. However, this revised application does not apply if the cure requires the review of a new location, new or different structure to be collocated upon, new antennas, or other wireless equipment associated with the small wireless facility. e. Pole Attachment Agreement. Within thirty (30) days after an approved permit to collocate a small wireless facility on a municipal utility pole, the City and the applicant shall enter into a Master Pole Attachment Agreement, provided by the City for the initial collocation on a municipal utility pole by the application. For subsequent approved permits to collocate on a small wireless facility on a municipal utility pole, the City and the applicant shall enter into a License Supplement of the Master Pole Attachment Agreement. 3. Completeness of Application. Within thirty (30) days after receiving an application, the City shall determine whether the application is complete and notify the applicant. If an application is incomplete, the City must specifically identify the missing information. An application shall be deemed complete if the City fails to provide notification to the applicant within 30 days after all documents, information and fees specifically enumerated in the City's permit application form are submitted by the applicant to the City. Processing deadlines are tolled from the time the City sends the notice o f incompleteness to the time the applicant provides the missing information. 4. Tolling. The time period for applications may be further tolled by: a. An express written agreement by both the applicant and the City; or 270 of 426 78-O-18 ~10~ b. A local, State or federal disaster declaration or similar emergency that causes the delay. 5. Consolidated Applications. An applicant seeking to collocate small wireless facilities within the jurisdiction of the City shall be allowed, at the applicant's discretion, to file a consolidated application and receive a single permit for the collocation of up to twenty-five (25) small wireless facilities if the collocations each involve substantially the same type of small wireless facility and substantially the same type of structure. If an application includes multiple small wireless facilities, the City may remove small wireless facility collocations from the application and treat separately small wireless facility collocations for which incomplete information has been provided or that do not qualify for consolidated treatment or that are denied. The City may issue separate permits for each collocation that is approved in a consolidated application. 6. Duration of Permits. The duration of a permit shall be for a period of not less than five (5) years, and the permit shall be renewed for equivalent durations unless the City makes a finding that the small wireless facilities or the new or modified utility pole do not comply with the applicable City codes or any provision, condition or requirement contained in this Chapter. If the Act is repealed as provided in Section 90 therein, renewals of permits shall be subject to the applicable City code provisions or regulations in effect at the time of renewal. 7. Means of Submitting Applications. Applicants shall submit physical applications, supporting information and notices to the City by personal delivery to the City’s Community Development Department at the City’s designated place of business. (C) Collocation Requirements and Conditions. 1. Public Safety Space Reservation. The City may reserve space on municipal utility poles for future public safety uses, for the City’s electric utility uses, or both, but a reservation of space may not preclude the collocation of a small wireless facility unless the City reasonably determines that the municipal utility pole cannot accommodate both uses. 2. Installation and Maintenance. The wireless provider shall install, maintain, repair and modify its small wireless facilities in safe condition and good repair and in compliance with the requirements and conditions of this Chapter. The wireless provider shall ensure that its employees, agents or contracts that perform work in connection with its small wireless facilities 271 of 426 78-O-18 ~11~ are adequately trained and skilled in accordance with all applicable industry and governmental standards and regulations. 3. No interference with public safety communication frequencies. The wireless provider's operation of the small wireless facilities shall not interfere with the frequencies used by a public safety agency for public safety communications. A wireless provider shall install small wireless facilities of the type and frequency that will not cause unacceptable interference with a public safety agency's communications equipment. Unacceptable interference will be determined by and measured in accordance with industry standards and the FCC's regulations addressing unacceptable interference to public safety spectrum or any other spectrum licensed by a public safety agency. If a small wireless facility causes such interference, and the wireless provider has been given written notice of the interference by the public safety agency, the wireless provider, at its own expense, shall remedy the interference in a manner consistent with the abatement and resolution procedures for interference with public safety spectrum established by the FCC including 47 CFR 22.970 through 47 CFR 22.973 and 47 CFR 90.672 through 47 CFR 90.675. The City may terminate a permit for a small wireless facility based on such interference if the wireless provider is not in compliance with the Code of Federal Regulations cited in the previous paragraph. Failure to remedy the interference as required herein shall constitute a public nuisance. 4. The wireless provider shall not collocate small wireless facilities on City utility poles that are part of an electric distribution or transmission system within the communication worker safety zone of the pole or the electric supply zone of the pole. However, the antenna and support equipment of the small wireless facility may be located in the communications space on the City utility pole and on the top of the pole, if not otherwise unavailable, if the wireless provider complies with applicable codes for work involving the top of the pole. For purposes of this subparagraph, the terms "communications space", "communication worker safety zone", and "electric supply zone" have the meanings given to those terms in the adopted National Electrical Code as published by the Institute of Electrical and Electronics Engineers. 5. The wireless provider shall comply with all applicable codes and local code provisions or regulations that concern public safety. 272 of 426 78-O-18 ~12~ 6. The wireless provider shall comply with written design standards that are generally applicable for decorative utility poles, or reasonable stealth, concealment and aesthetic requirements that are set forth in this City Code, written policy adopted by the City, a comprehensive plan or other written design plan that applies to other occupiers of the rights-of-way, including on a historic landmark or in a historic district. 7. Alternate Placements. Except as provided in this Collocation Requirements and Conditions Section, a wireless provider shall not be required to collocate small wireless facilities on any specific utility pole, or category of utility poles, or be required to collocate multiple antenna systems on a single utility pole. However, with respect to an application for the collocation of a small wireless facility associated with a new utility pole, the City may propose that the small wireless facility be collocated on an existing utility pole or existing wireless support structure within 100 feet of the proposed collocation, which the applicant shall accept if it has the right to use the alternate structure on reasonable terms and conditions, and the alternate location and structure does not impose technical limits or additional material costs as determined by the applicant. If the applicant refuses a collocation proposed by the City, the applicant shall provide written certification describing the property rights, technical limits or material cost reasons the alternate location does not satisfy the criteria in this paragraph. 8. Height Limitations. The maximum height of a small wireless facility shall be no more than ten (10) feet above the utility pole or wireless support structure on which the small wireless facility is collocated. New or replacement utility poles or wireless support structures on which small wireless facilities are collocated may not exceed the higher of: a. Ten (10) feet in height above the tallest existing utility pole, other than a utility pole supporting only wireless facilities, that is in place on the date the application is submitted to the City, that is locat ed within 300 feet of the new or replacement utility pole or wireless support structure and that is in the same right-of-way within the jurisdictional boundary of the City, provided the City may designate which intersecting right-of-way within 300 feet of the proposed utility pole or wireless support structures shall control the height limitation for such facility; or b. Forty-five (45) feet above ground level. 9. Height Exceptions or Variances. If an applicant proposes a height for a new or replacement pole in excess of the above height limitations on which the small wireless facility is proposed for collocation, the applicant 273 of 426 78-O-18 ~13~ shall submit to Design and Project Review a Small Cell Height Waiver Request in conformance with procedures, terms and conditions set forth in Title 4, Chapter 14, “Design and Project Review (DAPR),” of the Evanston City Code. 10. Contractual Design Requirements. The wireless provider shall comply with requirements that are imposed by a contract between the City and a private property owner that concern design or construction standards applicable to utility poles and ground-mounted equipment located in the right-of-way. 11. Ground-mounted Equipment Spacing. The wireless provider shall comply with applicable spacing requirements in applicable codes and ordinances concerning the location of ground-mounted equipment located in the right- of-way if the requirements include a waiver, zoning or other process that addresses wireless provider requests for exception or variance and do not prohibit granting of such exceptions or variances. 12. Undergrounding Regulations. The wireless provider shall comply with local code provisions or regulations concerning undergrounding requirements that prohibit the installation of new or the modification of existing utility poles in a right-of-way without prior approval if the requirements include a waiver, zoning or other process that addresses requests to install such new utility poles or modify such existing utility poles and do not prohibit the replacement of utility poles. 13. Collocation Completion Deadline. Collocation for which a permit is granted shall be completed within one hundred eighty (180) days after issuance of the permit, unless the City and the wireless provider mutually agree to extend this period or a delay is caused by make-ready work for a municipal utility pole or by the lack of commercial power or backhaul availability at the site, provided the wireless provider has made a timely request within sixty (60) days after the issuance of the permit for commercial power or backhaul services, and the additional time to complete installation does not exceed three hundred sixty (360) days after issuance of the permit. Otherwise, the permit shall be void unless the City grants an extension in writing to the applicant. (D) Application Fees. Application fees are imposed as follows: 1. Applicant shall pay an application fee of six hundred fifty dollars ($650.00) for an application to collocate a single small wireless facility on an existing utility pole or wireless support structure, and three hundred fifty dollars ($350.00) for each small wireless facility addressed in a consolidated application to collocate more than one small wireless facility on existing utility poles or wireless support structures. 274 of 426 78-O-18 ~14~ 2. Applicant shall pay an application fee of one thousand dollars ($1,000.00) for each small wireless facility addressed in an application that includes the installation of a new utility pole for such collocation. 3. Notwithstanding any contrary provision of State law or local ordinance, applications pursuant to this Section shall be accompanied by the required application fee. Application fees shall be non-refundable. 4. The City shall not require an application, approval or permit, or require any fees or other charges, from a communications service provider authorized to occupy the rights-of-way, for: a. routine maintenance; b. the replacement of wireless facilities with wireless facilities that are substantially similar, the same size, or smaller if the wireless provider notifies the City at least ten (10) days prior to the planned replacement and includes equipment specifications for the replacement of equipment consistent with subsection d. under the Section titled Application Requirements; or c. the installation, placement, maintenance, operation or replacement of micro wireless facilities suspended on cables that are strung between existing utility poles in compliance with applicable safety codes. 5. Wireless providers shall secure a permit from the City to work within rights-of-way for activities that affect traffic patterns or require lane closures. (E) Exceptions to Applicability. Nothing in this Chapter authorizes a person to collocate small wireless facilities on: 1. property owned by a private party or property owned or controlled by the City or another unit of local government that is not located within rights-of- way, or a privately owned utility pole or wireless support structure without the consent of the property owner; 2. property owned, leased, or controlled by a park district, forest preserve district, or conservation district for public park, recreation or conservation purposes without the consent of the affected district, excluding the placement of facilities on rights-of-way located in an affected district that are under the jurisdiction and control of a different unit of local government as provided by the Illinois Highway Code; or 275 of 426 78-O-18 ~15~ 3. property owned by a rail carrier registered under Section 18c-7201 of the Illinois Vehicle Code, Metra Commuter Rail or any other public commuter rail service, or an electric utility as defined in Section 16-102 of the Public Utilities Act, without the consent of the rail carrier, public commuter rail service, or electric utility. The provisions of this Ordinance do not apply to an electric or gas public utility or such utility's wireless facilities if the facilities are being used, developed and maintained consistent with the provisions of subsection (i) of Section 16-108.5 of the Public Utilities Act. For the purposes of this subsection, "public utility" has the meaning given to that term in Section 3-105 of the Public Utilities Act. Nothing in this Chapter shall be construed to relieve any person from any requirement (a) to obtain a franchise or a State-issued authorization to offer cable service or video service or (b) to obtain any required permission to install, place, maintain, or operate communications facilities, other than small wireless facilities subject to this Ordinance. (F) Pre-Existing Agreements. Existing agreements between the City and wireless providers that relate to the collocation of small wireless facilities in the right-of- way, including the collocation of small wireless facilities on City utility poles, that are in effect on June 1, 2018, remain in effect for all small wireless facilities collocated on the City’s utility poles pursuant to applications submitted to the City before June 1, 2018, subject to applicable termination provisions contained therein. Agreements entered into after June 1, 2018, shall comply with this Chapter. A wireless provider that has an existing agreement with the City on the effective date of the Act may accept the rates, fees and terms that the City makes available under this Chapter for the collocation of small wireless facilities or the installation of new utility poles for the collocation of small wireless facilities that are the subject of an application submitted two or more years after the effective date of the Act by notifying the City that it opts to accept such rates, fees and terms. The existing agreement remains in effect, subject to applicable termination provisions, for the small wireless facilities the wireless provider has collocated on the City’s utility poles pursuant to applications submitted to the City before the wireless provider provides such notice and exercises its option under this paragraph. (G) Annual Recurring Rate. A wireless provider shall pay to the City an annual recurring rate to collocate a small wireless facility on a City utility pole located in a right-of-way that equals (i) two hundred dollars ($200.00) per year or (ii) the actual, direct and reasonable costs related to the wireless provider’s use of space on the City utility pole. If the City has not billed the wireless provider actual and direct costs, the fee shall be two hundred dollars ($200.00) payable on the first day after the first 276 of 426 78-O-18 ~16~ annual anniversary of the issuance of the permit or notice of intent to collocate, and on each annual anniversary date thereafter. (H) Abandonment. A small wireless facility that is not operated for a continuous period of twelve (12) months shall be considered abandoned. The owner of the facility shall remove the small wireless facility within ninety (90) days after receipt of written notice from the City notifying the wireless provider of the abandonment. The notice shall be sent by certified or registered mail, return receipt requested, by the City to the owner at the last known address of the wireless provider. If the small wireless facility is not removed within ninety (90) days of such notice, the City may remove or cause the removal of such facility pursuant to the terms of its pole attachment agreement for municipal utility poles or through whatever actions are provided for abatement of nuisances or by other law for removal and cost recovery. A wireless provider shall provide written notice to the City if it sells or transfers small wireless facilities within the jurisdiction of the City. Such notice shall include the name and contact information of the new wireless provider. 7-16-4: DISPUTE RESOLUTION. The Circuit Court of Cook County shall have exclusive jurisdiction to resolve all disputes arising under the Small Wireless Facilities Deployment Act. Pending resolution of a dispute concerning rates for collocation of small wireless facilities on municipal utility poles within the right-of-way, the City shall allow the collocating person to collocate on its poles at annual rates of no more than two hundred dollars ($200.00) per year per municipal utility pole, with rates to be determined upon final resolution of the dispute. 7-16-5: INDEMNIFICATION. A wireless provider shall indemnify and hold the City harmless against any and all liability or loss from personal injury or property damage resulting from or arising out of, in whole or in part, the use or occupancy of the City improvements or right-of-way associated with such improvements by the wireless provider or its employees, agents, or contractors arising out of the rights and privileges granted under this Ordinance and the Act. A wireless provider has no obligation to indemnify or hold harmless against any liabilities and losses as may be due to or caused by the sole negligence of the City or its employees or agents. A wireless provider shall further waive any claims that they may have against the City with respect to consequential, incidental, or special damages, however caused, based on the theory of liability. 7-16-6: INSURANCE. The wireless provider shall carry, at the wireless provider's own cost and expense, the following insurance: 277 of 426 78-O-18 ~17~ (A) Property insurance for its property's replacement cost against all risks; (B) Workers' compensation insurance, as required by law; or (C) Commercial general liability insurance with respect to its activities on the City infrastructure, improvements or rights-of-way, including coverage for bodily injury and property damage, with limits not less than: 1. Five million dollars ($5,000,000.00) for bodily inury or death to each person; 2. Five million dollars ($5,000,000.00) for property damage resulting from any one accident; 3. Five million dollars ($5,000,000.00) for all other types of liability; and 4. Workers’ compensation insurance as required by law. The wireless provider shall include the City and its officers, officials, employees, agents, or volunteers as additional insureds on the commercial general liability policy and provide certification and documentation of inclusion of the City and its officers, officials, employees, agents, or volunteers in a commercial general liability policy to the City prior to the collocation of any wireless facility, and shall keep updated certificates and proof of inclusion on file with the City at all times that the wireless provider maintains small wireless facilities within the City. A wireless provider may self-insure all or a portion of the insurance coverage and limit requirement required by the City. A wireless provider that self-insures is not required, to the extent of the self-insurance, to comply with the requirement that the City and its officers, officials, employees, agents or volunteers be named additional insureds under this Section. A wireless provider that elects to self-insure shall provide to the City evidence sufficient to demonstrate its financial ability to self-insure the insurance coverage limits required by the City. 7-16-7: SEVERABILITY. If any provision of this Chapter or application thereof to any person or circumstances is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable. SECTION 3: City Code Subsection 4-14-1(C), “Elements Examined,” of the Evanston City Code of 2012, as amended, is hereby further amended and shall read as follows: 278 of 426 78-O-18 ~18~ (C) Elements Examined. In carrying out the purpose of Design and Project Review, the following are examples of elements which are examined: 1. Parking arrangement. 2. Circulation. 3. Traffic access. 4. Building location on the site. 5. Landscaping. 6. Signage. 7. Drainage. 8. Exterior building design and materials. 9. Emergency phone structure, as defined in City Code Section 6-18-3. 10. Small Cell Height Waiver Requests, as required in City Code Subsection 7-16-3(C)(9). SECTION 4: City Code Subsection 4-14-2(A) of the Evanston City Code of 2012, as amended, is hereby further amended and shall read as follows: (A) The following are developments requiring Design and Project Review approval prior to issuance of building permits for the development: 1. Construction of a new building or structure, or modifications to the exterior of an existing structure (including additions) for any land use requiring a building permit. 2. Developments requiring a zoning variation. 3. Developments requiring a zoning ordinance text or map amendment. 4. All planned developments. 5. All municipal or other public developments. 6. Any proposed developments for which parking is to be located off-site. 7. All development proposals for which public and/or quasi-public financial assistance has been requested. 8. Emergency phone structures, as defined in City Code Section 6-18-3. 9. Small Cell Height Waiver Requests, as required in City Code Subsection 7-16-3(C)(9). 10. Any other use or development as determined by the Director of Community Development. SECTION 5: City Code Section 7-2-10, “Poles and Wires; Erection; Maintenance,” of the Evanston City Code of 2012, as amended, is hereby further amended and shall read as follows: 7-2-10: POLES AND WIRES; ERECTION; MAINTENANCE. 279 of 426 78-O-18 ~19~ No poles for the carrying of electric, or other wires or cables, or small wireless facilities shall be erected in any street or alley of the City without the written permission of the Director of Public Works or his/her designee. All permits issued to erect such poles in any streets or alleys in the City shall provide that the City may use the poles to be erected for the purpose of attaching thereto such necessary crossarms, wires or other electrical appliances as may be deemed necessary by the City authorities for the fire and police signal service of the City. Before the Director of Public Works or his/her designee shall issue any permit for the setting or replacing of poles for the support or accommodation of electric conductors of any description whatsoever, or for the opening of any trench for underground construction, the applicant shall pay fees that, in the sole determination of the Director of the Public Works or his/her designee, are reasonably related to the project to the City. Provided, that nothing herein contained shall be construed as exacting a fee for replacing a pole broken by accident or storms, or for shifting poles from one position to another under orders issued by the Director of Public Works or his/her designee. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: This ordinance must be in full force and effect after its passage, approval, and publication in a manner provided by law. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2018 Adopted:___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor 280 of 426 78-O-18 ~20~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 281 of 426 For City Council meeting of July 23, 2018 Item A12 Ordinance 82-O-18: 1633 Florence Land Vacation For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: Ordinance 82-O-18, Vacation of City Property Abutting 1633 Florence Ave Date: July 23, 2018 Recommended Action: Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of public land south of the Church Street public right of way, east of Florence Avenue, to an abutting owner. Funding Source: Payment will be made to the City in the amount of $16,000.00 as determined by a third party appraisal report by Property Valuation Services. The payment will be made to account number 100.40.4105.56045. Livability Benefits: Built Environment: Enhance public spaces Summary: The property vacation at 1633 Florence Avenue was initiated by the property owner, Peter Isaac. The parcel to be vacated consists of a small portion of an alley just south of the Church Street right of way and a portion of land adjacent to the Church Street right of way that serves no public purpose. The majority of the alley was previously vacated and the remaining portion currently only serves the property at 1633 Florence. There is one property owner adjacent to the alley that was contacted by City staff and took no objection to the vacation. A portion of the alley currently has infrastructure owned by AT&T as well as ComEd. Within the proposed Plat of Vacation, an easement is identified to serve the utilities located in this area. Memorandum 282 of 426 A public hearing was held on June 19, 2018 to discuss the property vacation and receive public comments. At the public hearing, there were no objections and the Board of Local Improvements voted to recommend to the City Council that the property be vacated to 1633 Florence Avenue. Attachments: Ordinance 82-O-18 Plat of Survey Property Appraisal Report 283 of 426 1 7/11/2018 82-O-18 AN ORDINANCE Vacating a Portion of Public Land South of the Church Street Public Right of Way, East of Florence Avenue, to an Abutting Owner WHEREAS, Peter Isaac, owner of real property located at 1633 Florence Avenue, has requested the vacation of a portion of public land south of the Church Street Public Right of Way, east of Florence Avenue, in the City of Evanston (“Subject Right of Way”), which is adjacent to part of Property Index Number (“PIN”) 10-13-403- 001-0000; and WHEREAS, this portion of public land south of the Church Street public right of way, east of Florence Avenue, serves no public purpose; and WHEREAS, Peter Isaac is the owner of the property located at 1633 Florence Avenue, a portion of which lies south of and adjacent to the Subject Right of Way; and WHEREAS, Peter Isaac desires to acquire the vacated property and incorporate it into 1633 Florence Avenue; and WHEREAS, Peter Isaac will add the Subject Right of Way into their lawn and does hereby agree to provide a high level of maintenance of the landscaping; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The certain portion south of the Church Street Public Right of Way legally described as: 284 of 426 2 THAT PART OF CHURCH STREET LYING NORTH OF AND ADJOINING THE FOLLOWING DESCRIBED TRACT OF LAND; LOT 1 IN BLOCK 1 IN HINMAN’S ADDITION TO EVANSTON, BEING A DUBDIVISION OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THAT PORTION OF THE 8 FOOT ALLEY LYING EAST OF AND ADJOINING SAID LOT 1 AND DESCRIBED AS FOLLOWS: BEGINNING AT A POINT AT THE INTERSECTION OF THE EAST LINE OF THE AFORESAID VACATED 8 FOOT ALLEY AND THE NORTH LINE IF AFORESAID LOT 1 EXTENDED EAST; THENCE ON AN ASSUMED BEARING SOUTH 87 DEGREES 52 MINUTES 36 SECONDS WEST, ALONG SAID EXTENSION AND SAID NORTH LINE, 126.57 FEET TO A POINT ON THE SOUTHWESTERLY EXTENSION OF THE SOUTHEAST EDGE OF A CONCRETE SIDEWALK, THENCE NORTH 76 DEGREES 53 MINUTES 40 SECONDS EAST, ALONG SAID EDGE, 129.99 FEET TO A POINT ON THE NORTHERLY EXTENSION OF THE AFORESAID EAST LINE OF THE AFORESAID VACATED ALLEY, THENCE SOUTH 0 DEGREES 02 MINUTES 20 SECONDS WEST, ALONG SAID EXTENSION, 24.78 FEET TO THE POINT OF BEGINNING, ALL IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit A, is hereby vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2. Said vacated property shall be conveyed to Peter Isaac upon their payment to the City of Evanston the sum of sixteen thousand dollars ($16,000.00). 285 of 426 3 3. In the event of litigation, Peter Isaac will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of Ordinance 82-O-18 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 82-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 2018 Approved: ________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup , Corporation Counsel Ayes ___________________ Nays___________________ 286 of 426 4 EXHIBIT A PLAT OF VACATION 287 of 426 288 of 426 289 of 426 290 of 426 291 of 426 For City Council Meeting of July 23, 2018 Item A13 Ordinance 70-O-18, Amending Loading Zones – 1007 Church St For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Jill Velan, Parking Division Manager Subject: Ordinance 70-O-18, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands” to Add a Loading Zone at 1007 Church Street Date: June 19, 2018 Recommended Action The Transportation/Parking Committee recommends City Council adoption of Ordinance 70-O-18, amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands.” to add a loading zone at 1007 Church Street. Ordinance 75-O-18 was approved for Introduction at the July 9, 2018 City Council meeting. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary The property managers of 1007 Church Street contacted the City, about their need for a short-term parking area to accommodate their business tenants in the building. This includes patient drop-off/pick-up at the North Shore medical facility as well as other deliveries. A few years ago two of the parking spaces directly adjacent to the front door of this building were converted to taxicab parking to provide a staging area for taxicabs in the area. The number of taxicabs in Evanston has decreased to the point that the City no longer licenses taxicabs and these two designated parking spaces are no longer used. In fact the spaces sit vacant the majority of the time and are occasionally used as a short-term loading zone. At their March 28, 2018 meeting the Transportation/ Parking Committee voted to recommend that the spaces be signed to allow for all drop-off and pick-up to the building including deliveries, Uber, Lyft, taxicabs and patients who are dropped off by family/friends. Memorandum 292 of 426 If approved, staff will move forward with removing the taxicab only signs and installing the loading zone signs for the two parking spaces located at 1007 Church Street. Attachment: Ordinance 70-O-18 293 of 426 6/21/2018 70-O-18 AN ORDINANCE Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands ,” to Add a Loading Zone at 1007 Church Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-7(A), Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands ,” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: Church Street Entrance to 1007 Church Street SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance 70-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance 70-O-18 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 70-O-18 that 294 of 426 70-O-18 ~2~ can be given effect without the invalid application or provision, and each invalid application of this Ordinance 70-O-18 is severable. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 295 of 426 For City Council Meeting of July 23, 2018 Item A14 Ordinance 75-O-18, Amending Loading Zones – 609 South Boulevard For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Jill Velan, Parking Division Manager Subject: Ordinance 75-O-18, Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones” to Add a Loading Zone at 609 South Boulevard Date: June 19, 2018 Recommended Action The Transportation/Parking Committee recommend City Council adoption of Ordinance 75-O-18, amending City Code Section 10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard. Ordinance 75-O-18 was approved for Introduction at the July 9, 2018 City Council meeting. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary The business owner of Ice House Gallery, at 609 South Blvd contacted the City about their need for a short-term parking space to accommodate deliveries. The Ice House Gallery opened on October 6, 2017 at 609 South Blvd. Currently, they have no access from the rear of their building for artists to drop-off art work. At their May 23, 2018 meeting the Transportation/ Parking Committee voted to recommend that one space on the northeast corner of the 600 Block of South Blvd be designation at a 30 minute loading zone seasonally from April 1 to October 31 during the day from 8:00 am – 6:00 pm seven days a week starting, fifteen feet West of Callan Avenue. If approved, staff will move forward with installing the loading zone signs in one parking space to begin fifteen feet West of Callan Avenue on the North side of South Blvd. Attachment: Ordinance 75-O-18 Memorandum 296 of 426 6/21/2018 75-O-18 AN ORDINANCE Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-7(B), Schedule VII(B), “Loading Zones,” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: South Boulevard North side, from a point 15 feet west of Callan Avenue to a point 20 feet west thereof, 8:00 A.M. to 6:00 P.M., April 1 through October 31 SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance 75-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance 75-O-18 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 75-O-18 that 297 of 426 75-O-18 ~2~ can be given effect without the invalid application or provision, and each invalid application of this Ordinance 75-O-18 is severable. Introduced: _________________, 2018 Adopted: ___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 298 of 426 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, July 23, 2018 7:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 9, 2018 III. ITEMS FOR CONSIDERATION (P1) Vacation Rental License for 2001 Orrington Avenue City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. Following public comment at the Planning and Development Committee and in a neighborhood meeting, a Memorandum of Understanding (MOU) has been drafted to address concerns from neighboring property owners. Approval of the Vacation Rental License can be conditioned upon execution of the MOU. For Action (P2) Vacation Rental License for 615 Central Street City staff recommends approval of a Vacation Rental License for the property located at 615 Central Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P3) Ordinance 40-O-18, Amending Subsection 6-4-1-9(B)(1) of the City Code, “Permitted Obstructions in Required Yards: General Provisions” The Plan Commission and staff recommend approval of Ordinance 40-O-18 to amend the Zoning Ordinance to reduce the required front yard setback for open porches in order to allow front porches with a usable depth without the need for zoning relief. For Introduction 299 of 426 Planning & Development Committee Meeting Agenda July 23, 2018 (P4) Ordinance 81-O-18 Granting Major Zoning Relief to Establish a Third Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons Street City staff and the Zoning Board of Appeals recommend adoption of Ordinance 81- O-18 granting major zoning relief to establish a third dwelling unit in an existing two-family residence in the R4 General Residential District. The applicant requests relief for lot size, lot width, and to add zero parking spaces where two additional parking spaces are required. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. For Introduction (P5) Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate Parking and Add Fencing for Firehouse Grill at 750 Chicago Avenue City staff and the Zoning Board of Appeals recommend adoption of Ordinance 77- O-18 granting major zoning relief to eliminate one ADA parking stall (with one remaining) and install a 3’ tall fence (planter box) fronting Chicago Ave., and denying major zoning relief to install an 8’ tall wood fence with a 0’ street side yard (Madison St.) setback, in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a variation (for parking and the 3’ fence) for this district. For Introduction (P6) Ordinance 76-O-18 Granting a Special Use for a Type 2 Restaurant, Reprise Coffee Roasters at 710 Main Street The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 76-O-18 granting a special use approval for a Type 2 Restaurant, Reprise Coffee Roasters in the B2 District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Alderman Wilson requests suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting. For Introduction and Action IV. ITEMS FOR DISCUSSION (PD1) Vacation License Rental Staff seeks direction on potential revisions to the vacation rental license to address the ongoing interest by property owners to convert units to vacation rentals. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 300 of 426 Planning & Development Committee Meeting Minutes of July 9, 2018 7:00 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, D. Wilson, T. Suffredin, A. Rainey, M. Wynne, E. Revelle, R. Rue Simmons STAFF PRESENT: M. Masoncup, S. Mangum, J. Leonard OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Fiske I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN FISKE, CHAIR A quorum being present, Ald. Fiske called the meeting to order at 7:09 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 25, 2018 Ald. Rainey moved to approve the minutes of the June 25, 2018 meeting, seconded by Ald. Wynne. The committee voted unanimously 7-0, to approve the June 25, 2018 minutes. III. ITEMS FOR CONSIDERATION (P1) Vacation Rental License for 2001 Orrington Avenue City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Ald. Fiske, will request to table to the next meeting, at the request of the applicant who plans to meet with the neighbors. Ald. Wynne moved to table to the July 23, 2018 P&D meeting, seconded by Ald. Rue Simmons. The Committee voted 7-0 to table the item to July 23, 2018. (P2) Resolution 34-R-18, Approving a Plat of Resubdivision for 2020 Greenwood Street City staff recommend adoption of Resolution 34-R-18 approving the proposed resubdivision of the property located at 2020 Greenwood Street. The 301 of 426 applicant, Nikita Turik, Co-Manager, Greenwood Storage, LLC, is proposing to re-subdivide the property into 2 lots. The storage facility will remain; the new lot will be created at the west end of the property. The proposed lots will exceed minimum lot dimension requirements for the district. For Action Ald. Rue Simmons moved to approve Resolution 34-R-18, seconded by Ald. Wilson. The Committee voted 7-0 to approve Resolution 34-R-18. (P3) Ordinance 80-O-18, Granting a Special Use for a Type 2 Restaurant, Gotta B Crepes, at 2901 Central Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 80-O-18, granting special use approval for a Type 2 Restaurant, Gotta B Crepes, at 2901 Central Street in the B1a Business District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Suffredin has requested suspension of the rules for Introduction and Action on July 9, 2018. For Introduction and Action Ald. Suffredin spoke in favor of approval and explained that this will be a good use for the vacant restaurant location on Central Street. He also noted that he has not heard any objections from the neighbors. Ald. Wynne moved suspension of the rules to introduce and approve Ordinance 80-O-18, seconded by Ald. Rue Simmons. The Committee voted 7-0 to suspend the rules to introduce and approve Ordinance 80- O-18. (P4) Ordinance 79-O-18, Amending Various Portions of the City of Evanston Zoning Ordinance Revising Minor Preservation Commission Review Procedures Plan Commission and Staff recommend amending the Zoning Ordinance Sections 6-4-6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. For Introduction Ald. Revelle moved to introduce Ordinance 79-O-18, seconded by Ald. Rue Simmons. The Committee voted 7-0 to introduce Ordinance 79-O- 18. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS 302 of 426 VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Rue Simmons. The meeting adjourned at 7:13 p.m. Respectfully submitted, Scott Mangum Planning and Zoning Administrator 303 of 426 For City Council meeting of July 23, 2018 Item P1 Business of the City by Motion - Vacation Rental License, 2001 Orrington Ave. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Ellyn Golden, Environmental Health Licensing Coordinator Johanna Leonard, Community Development Department Director Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Vacation Rental License for 2001 Orrington Ave. Date: July 17, 2018 Recommended Action: City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Ave. The Vacation Rental meets all of the Standards and Procedures for license approval. Following public comment at the Planning and Development Committee and in a neighborhood meeting, a Memorandum of Understanding (MOU) has been drafted to address concerns from neighboring property owners. Approval of the Vacation Rental License can be conditioned upon execution of the MOU. Livability Benefits: Built Environment: Support housing affordability Economy & Jobs: Retain and expand local businesses Summary: 2001 Orrington Ave. is located on the northeast corner of Foster St. and Orrington Ave. in the R1 Single Family Residential District. The property features a two-flat. The unit in question is the southernmost, nearest the street intersection. The unit is owned by John Ketterson and Irena Vujanovic, who live on the property and will operate the Vacation Rental. The property owners will remain in the unit, where they also work, and rent out a maximum of two bedrooms to individuals. The following conditions have been raised by neighbors and agreed to by the applicants for inclusion into an MOU: • No more than two rooms will be rented at the same time. • Short-term rental license will be renewed and reviewed annually. • Two off-street parking spaces will be reserved for vacation rental guests. Memorandum 304 of 426 • There will be no “commercial” uses on site, including public sales and showrooms. The applicants and City may enter into an MOU memorializing these conditions within the agreement. Issuance of the Vacation Rental License may be conditioned upon on execution of MOU and any violations of conditions may be grounds for revocation of the license. The property meets the Standards and Procedures as required by Ordinance 50-O-13: The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. Since there are no other licensed Vacation Rentals within the immediate area, there is no negative cumulative effect. The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property in question is surrounded by a mixture of single family residences, multiple family residences, and the NU campus. According to the applicant all property owners within 250’ of the subject property have been notified of the proposed Vacation Rental. Staff is not aware of opposition to the proposal. The proposed Vacation Rental will comply with all the rules and regulations contained herein. The applicant has complied with all applicable rules and regulations, including notification to all property owners within 250’ of the subject property. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. City staff is not aware of any nuisance issues specific to the site that could become concerns if the property operates as a Vacation Rental. Additionally, the Health and Human Services Department requires an inspection of life safety issues prior to issuing a license. Attachments: Vacation Rental License Application Notice to Neighbors Mailing Notification List Aerial View of Property 305 of 426 306 of 426 307 of 426 308 of 426 11181050290000 EMILIE A HOGAN 2018 ORRINGTON EVANSTON IL 60201 11181100180000 RICHARD F DOOLEY JR 207 LAKE ST EVANSTON IL 60201 11181100220000 ROBERT N HERCULES 1934 ORRINGTON AV EVANSTON IL 60201 11181050270000 LOUISE KEELY 2024 ORRINGTON AVE EVANSTON IL 60201 11181100210000 M & H VERLINDEN 1936 ORRINGTON EVANSTON IL 60201 11182010130000 EXEMPT - JFMC FACILITIES CORP null null null 0 11182010260000 EXEMPT - NORTHWESTERN UNIV null null null 0 11182020280000 MARY BISHOP 634 FOSTER EVANSTON IL 60201 11181050490000 EXEMPT - B&T PROT EPISCOPAL C 2010 Orrington Ave Evanston IL 60201 11181100190000 SCOTT STEPHANIE KELLY 1942 ORRINGTON EVENSTON IL 60201 11182010020000 BRAYDON PARTNERS LLC 2219 CENTRAL PARK EVANSTON IL 60201 11182010090000 SCHERMERHORN & CO 2737 CENTRAL STREET EVANSTON IL 60201 11181050300000 EXEMPT - LUBAVITCH CHABAD EVA 2014 Orrington Ave Evanston IL 60201 11181050510000 PAUL & RODDA LEONARDI 709 FOSTER ST EVANSTON IL 60201 11181100200000 ERIN BARNEY 1940 ORRINGTON EVANSTON IL 60201 11181050500000 J & N LEISINGER 2004 ORRINGTON AVE EVANSTON IL 60201 11181050280000 MARGARET EISSA 9411 HARDING AV EVANSTON IL 60203 11182010010000 MICHELE Y ROGERS 2027 ORRINGTON AV EVANSTON IL 60201 11182010060000 BENJAMIN T PIERCE ETAL 2011 ORRINGTON EVANSTON IL 60201 11182010230000 MICHAEL DACEY 2023 ORRINGTON AV EVANSTON IL 60201 11182010050000 JACQUELINE&DAVID MACK 2015 S ORRINGTON EVANSTON IL 60201 11182010240000 ROBERT ATKINS 2005 ORRINGTON AV EVANSTON IL 60201 11182010040000 EAMONN MCCAULEY 2019 ORRINGTON DR EVANSTON IL 60201 11182010251001 MARC KALMAN SEGEL 2001 ORRINGTON AV EVANSTON IL 60201 11182010251002 ARTHUR WINTER 2003 ORRINGTON EVANSTON IL 60201 309 of 426 2001 Orrington Ave. City of Evanston IL, Imagery courtesy Cook County GIS User drawn points Tax Parcels May 17, 2018 0 0.03 0.060.015 mi 0 0.055 0.110.0275 km 1:2,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Copyright 2018 City of Evanston310 of 426 For City Council meeting of July 23, 2018 Item P2 Business of the City by Motion - Vacation Rental License, 615 Central St. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Ellyn Golden, Environmental Health Licensing Coordinator Meagan Jones, Neighborhood and Land Use Planner Subject: Vacation Rental License for 615 Central Street. Date: July 12, 2018 Recommended Action: City staff recommends approval of a Vacation Rental License for the property located at 615 Central St. The Vacation Rental meets all of the Standards and Procedures for license approval. Livability Benefits: Built Environment: Support housing affordability Economy & Jobs: Retain and expand local businesses Summary: 615 Central St. is located on the north side of Central St. near the Sheridan Rd. and Central St. intersection in the R1 Single-Family Residential District. The property features a single family residence. The entire home is proposed as a Vacation Rental but may include rental of individual rooms in the future. The Vacation Rental is owned and will be operated by Adam and Lisa King, who live in the home. The property meets the Standards and Procedures as required by Ordinance 50-O-13: The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. Since there are no other licensed Vacation Rentals within the immediate area, there is no negative cumulative effect. The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property in question is adjacent to single family residences and near public parks. According to the applicant all property owners within 250’ of the subject property have been notified of the proposed Vacation Rental. Staff is not aware of opposition to the proposal. Memorandum 311 of 426 Page 2 of 2 The proposed Vacation Rental will comply with all the rules and regulations contained herein. The applicant has complied with all applicable rules and regulations, including notification to all property owners within 250’ of the subject property. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. City staff is not aware of any nuisance issues specific to the site that could become concerns if the property operates as a Vacation Rental. The property includes one off-street parking space available in the rear of the property for the proposed Vacation Rental. Additionally, the Health and Human Services Department requires an inspection of life safety issues prior to issuing a license. Attachments: Vacation Rental License Application – submitted June 22, 2018 Notice to Neighbors Mailing Notification List Aerial View of Property Vacation Rental Ordinance 50-O-13 312 of 426 313 of 426 314 of 426 5354080260000 EXEMPT - LIGHT HOUSE PARK DIS null null null 0 5354100030000 EXEMPT - NORTHWESTERN UNIV null null null 0 5354100130000 D & M LEITSCHUH 621 CENTRAL ST EVANSTON IL 60201 5354100090000 STUART L NOVY 616 CLINTON PLACE EVANSTON IL 60201 5354100120000 EDWARD J SCHNEIDMAN 2618 SHERIDAN RD EVANSTON IL 60201 5354100160000 DORIAN NLSNA 701 N CATHERINE AV LAGRANGE PK IL 60526 5354100200000 RALPH E HAMILTON 630 CLINTON PL EVANSTON IL 60201 5354100140000 MR & MRS ADAM KING 615 CENTRAL AVE EVANSTON IL 60201 11072000110000 SHAYLE MILLER 616 CENTRAL ST EVANSTON IL 60201 11072000010000 GARRETT EVAN THEOLOGIC 2121 SHERIDAN RD EVANSTON IL 60201 11072000070000 KENNETH E SCHAEFLE 630 CENTRAL ST EVANSTON IL 60201 11072000120000 SHAYLE MILLER 616 CENTRAL ST EVANSTON IL 60201 11072010170000 DONNA & BRUCE SPENCER 1 MILBURN PARK EVANSTON IL 60201 11072000090000 WILLIAM MALLERS 624 CENTRAL ST EVANSTON IL 60201 11072000200000 LB AARON 20 N WACKER DR 2275 CHICAGO IL 60606 11072000080000 GARY SUSAN JOHNSON 628 CENTRAL EVANSTON IL 60201 11072000100000 WILLIAM MALLERS 624 CENTRAL ST EVANSTON IL 60201 11072000280000 DAVID M SCHIFFMAN 2528 SHERIDAN RD EVANSTON IL 60201 11072000260000 MICHAEL & LARA HAMANN 2514 SHERIDAN RD EVANSTON IL 60201 5354100150000 EDWARD C MATTHEWS 2604 SHERIDAN ROAD EVANSTON IL 60201 5354100170000 PATRICIA LEE SMYTHE 610 CLINTON PL EVANSTON IL 60201 315 of 426 Aerial Map- 615 Central St. City of Evanston IL, Imagery courtesy Cook County GIS User drawn points Zoning Boundaries & Labels Zoning Overlay Districts oCSC - Central Street Corridor oDM - Dempster-Main Overlay oH - Hospital Overlay oRD - Redevelopment Overlay oWE- West Evanston Overlay Tax Parcels July 9, 2018 0 0.03 0.060.015 mi 0 0.055 0.110.0275 km 1:2,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Copyright 2018 City of Evanston316 of 426 Page 1 CHAPTER 9 - VACATION RENTALS SECTION: 5-9-1. - PURPOSE. The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the operation of vacation rentals within the City of Evanston. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-2. - DEFINITIONS. For the purposes of administering this Chapter, the following definition(s) shall apply: VACATION RENTAL: A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the owner's family, as those terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS. (A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid license issued pursuant to the terms of this Chapter. (B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per Section 4 of this Chapter. (C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation rental for no more than one (1) rental period per dwelling unit per twelve-month period for: 1. Any dwelling unit; 2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling unit containing the vacation rental; 3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may be renovated and/or repaired; 4. An operator who will suffer demonstrable hardship. (Ord. No. 50-O-13, § 2, 6-10-2013) 317 of 426 Page 2 5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES. (A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall submit a written application that contains all information required for a registration statement pursuant to Chapter 8 of this Title. (B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all owners, whose addresses appear on the current tax assessment list, of real property located within a radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and other public ways. The notice shall contain the applicant's name, the address of the subject property, the matter under consideration, and the date, time, and location of the relevant meeting of the Planning and Development Committee. (C) Standards and Procedures for License Approval. The Planning and Development Committee will review all applications for vacation rentals and will report to the City Council upon each application with respect to the standards set forth below. The City Council after receiving said report, may refer the application back to that body for additional review, or, by motion, may approve, approve with conditions, or disapprove, an application for a vacation rental license, upon findings of fact with respect to each of the standards set forth below: 1. The proposed vacation rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other vacation rentals in the immediate neighborhood. 2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. 3. The proposed vacation rental will comply with all the rules and regulations contained herein. 4. The proposed vacation rental is not likely to have an adverse effect upon the public health, welfare, or safety. Regardless of its finding on any or all of the foregoing standards, the City Council may deny a vacation rental license upon a finding that such denial is in the public interest. (D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license shall be obtained from the City Manager or his/her designee, provided the previously-issued license was not revoked or suspended, and the vacation rental did not receive citation(s) from any City Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all requirements set forth in Section 4 of this Chapter. (E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars ($50.00). (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-5. - REQUIREMENTS AND STANDARDS. (A) No vacation rental operator shall: 1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24) consecutive hours; 2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour period measured from the commencement of one rental to the commencement of the next; 3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer than twenty-four (24) consecutive hours; and/or 4. Serve or otherwise provide any food or beverage to any guest. 318 of 426 Page 3 5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or create any violation of the following portions of the City Code: Title 4, "Building Regulations"; Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9, "Public Safety." (B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and Community and Economic Development Departments. (C) Every vacation rental operator shall keep a register in which shall be entered the name of every guest and his/her arrival and departure dates. The operator shall make said register freely accessible to any officer of the City's Police, Fire, Health, and/or Community and Economic Development Departments. (D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8- 3(A)2. (E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be cleaned and sanitized between guests. (F) The operator of every vacation rental shall change supplied bed linens and towels therein at least once each week, and prior to the letting of any room to any new guest. The operator shall be responsible for the maintenance of all supplied bedding in a clean and sanitary manner. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-6. - PENALTY. (A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation subject to the fine schedule set forth in this Section. (C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the vacation rental or the premises containing the vacation rental. (D) The fines provided for herein shall not be construed as limiting the power of a court of competent jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as provided for by applicable legislation. In addition, a licensee found to have violated any provision of this Chapter may be subject to license revocation, suspension, or nonrenewal. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-7. - REVOCATION; SUSPENSION; PROCEDURES. (A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for any of the following reasons: 1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this Chapter; 319 of 426 Page 4 2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance premises therein, in violation of Section 9-5-4 of this Code; 3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic Development ("Director") deems the vacation rental, or the premises wherein it is located, to be a vacant building, as defined therein; and/or 4. If the City or other governmental agency condemns the vacation rental or the premises wherein it is located. (B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following: 1. Description of the vacation rental, sufficient for identification; 2. A statement that the license is subject to revocation; 3. A statement of the reasons for the revocation; 4. The date and time upon which a revocation hearing shall occur; and 5. The location for said revocation hearing. (C) If the Director certifies to the City Manager that he/she has reason to believe that immediate suspension of the license is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the license suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. (D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the Corporation Counsel. (E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following: 1. The nature of the violation; 2. The nature and extent of the harm caused by the licensee's action or failure to act; 3. The factual situation and circumstances surrounding the violation; 4. Whether or not the action or failure to act was willful; 5. The record of the licensee with respect to violations. (F) A licensee whose license has been revoked shall not be eligible to reapply for a new license. (Ord. No. 50-O-13, § 2, 6-10-2013) 320 of 426 For City Council meeting of July 23, 2018 Item P3 Ordinance 40-O-18, Front Porch Text Amendment For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 40-O-18 Zoning Ordinance Text Amendment Amend Setback Regulations Pertaining to Porches 18PLND-0011 Date: July 16, 2018 Recommended Action: The Plan Commission and staff recommend approval of Ordinance 40-O-18 to amend the Zoning Ordinance to reduce the required front yard setback for open porches in order to allow front porches with a usable depth without the need for zoning relief. Livability Benefits Education, Arts & Community: Promote a cohesive and connected community Health & Safety: Prevent and reduce violence Background Porches serve an important role in the community by encouraging eyes on the street and thereby promoting safety and neighborhood involvement, while also often improving the aesthetic appearance of homes. The Evanston housing stock features a wide variety of porches. Currently, the Zoning Ordinance considers porches (enclosed or open) yard obstructions that may extend 10% into any required setback. On a typical Evanston property that features a 27’ required front yard (house) setback, the setback required for a porch is therefore 24.3’, which allows for an unusable 2.7’ deep porch. Properties that feature legally-nonconforming front yard setbacks that are smaller than required are further restricted in porch size. Alternate Text Amendment Proposal On April 23, 2018, the P&D Committee reviewed a text amendment regarding front porches that was recommended by the Plan Commission and staff. Current and former ZBA Chairs Mary Beth Berns and Matt Rodgers provided additional input and an alternate text amendment proposal, which was then sent back to the Plan Commission for review by the P&D Committee. Memorandum 321 of 426 The input provided and alternate text amendment, along with additional zoning definitions for open and enclosed porches, are now proposed. Proposal Overview The Plan Commission and staff recommend the following regulations for porches: Enclosed Porches ● Establish zoning definition: A roofed area that features walls and/or windows that exceed 50% opacity but is not heated or cooled, attached to the building and located between the exterior wall of a building and the right-of-way. ● No changes proposed to allowed setbacks or size. Enclosed porches are allowed to extend 10% into a required front yard setback as a yard obstruction. There are no changes proposed to enclosed porch regulations. However, the Zoning Ordinance does not currently differentiate between enclosed and open porches, so zoning definitions are proposed to clarify the difference and the different regulations. Open Porches ● Establish zoning definition: An open, unroofed or roofed area that features openings with a maximum opacity of 50%, attached to the building and located between the exterior wall of a building and the right-of-way. ● May encroach into 25% of the required front yard. ● Maximum porch depth allowed of 7 feet. ● Must maintain a minimum 10 foot front yard setback. ● Any zoning relief requested for a porch depth beyond the allowed 25% encroachment into a required front yard shall be a Major Variation. When analyzing typical property scenarios, the proposed text amendment produces the following porch requirement: (Chart reads as “porch depth = resulting front porch setback”) Required front yard (house) setback* Current Regulation Proposed Regulation Limiting Factor 50’ 5’ porch depth and 45’ setback 7’ porch depth and 43’ setback 7’ porch depth 27’ (typical) 2.7’ porch depth and 24.3’ setback 6.75’ porch depth and 20.25’ setback 25% setback encroachment 22’ 2.2’ porch depth and 19.8’ setback 5.5’ porch depth and 16.5’ setback 25% setback encroachment 18’ 1.8’ porch depth and 16.2’ setback 4.5’ porch depth and 13.5’ setback 25% setback encroachment 12’ 1.2’ porch depth and 10.8’ setback 2’ porch depth and 10’ setback minimum 10’ setback 322 of 426 The proposed regulation allows for a usable porch depth on most residential properties in Evanston while ensuring an appropriate front yard setback remains. Properties that feature extremely small front yards have the option to request zoning relief via a Major Variation with results determined by the ZBA on a case by case basis. Alternately, properties that feature extremely large front yards and are limited by the maximum allowed porch depth have the option to request zoning relief via a Minor Variation with results determined by the Zoning Administrator on a case by case basis. Text Amendment Language Specifically, the Plan Commission and staff recommend the following text amendment to the Zoning Ordinance: Section 6-4-1-9 – Yards (B) Permitted Obstructions in Required Yards: 1. General Provisions: Yard obstructions attached to the principal or an accessory structure on a site shall include but are not limited to: permanently roofed terraces or porches, chimneys, bay windows, window-mounted air conditioning units, awnings, canopies, arbors, trellises, balconies, overhanging eaves, unenclosed staircases four (4) feet or more above grade, and enclosed staircases. A yard obstruction is any of these items extending outside of the allowable building envelope and into a required yard. A yard obstruction may extend into no more than ten percent (10%) of the depth of a required yard, except in cases of overhanging roof eaves and gutters for new additions to existing structures, and open front porches. In such cases eaves and gutters may be constructed so to match or more closely match the existing roof eave and gutter, provided that such projection does not encroach upon an adjacent lot line. Open front porches may extend into no more than twenty five percent (25%) of the required front yard setback, shall not exceed seven (7) feet in depth, and must maintain a minimum ten (10) foot front yard setback. Section 6-18-3 - Definitions PORCH, ENCLOSED: A roofed area that features walls and/or windows that exceed 50% opacity but is not heated or cooled, attached to the building and located between the exterior wall of a building and the right-of-way. PORCH, OPEN: An open, unroofed or roofed area that features openings with a maximum opacity of 50%, attached to the building and located between the exterior wall of a building and the right-of-way. 323 of 426 Section 6-3-8-3 (D) – Authorized Variations (D) Major Variations: “Major variations” shall be defined as all variations other than minor variations and fence variations, and shall be limited to the following: 1. Yards and setbacks. 2. Height. 3. Lot size, width and depth (including flag lots). 4. Lot coverage including impervious surface and/or floor area ratio. 5. Off-street parking and loading. 6. Home occupations. 7. Townhouse orientation. 8. Expansion, alteration, and/or enlargement of legal, nonconforming residential uses that contain no more than four (4) dwelling units and zero (0) lodging rooms/rooming units, and/or construction of accessory uses to such legal, nonconforming residential uses. 9. Open front porch setbacks. Comprehensive Plan The Comprehensive General Plan states a goal of helping to enhance the existing assets of neighborhoods while recognizing that each neighborhood contributes to the overall social and economic quality of Evanston. This goal includes the objective of maintaining the appealing character of Evanston’s neighborhoods while guiding their change, with a policy/action to preserve neighborhood character while supporting redevelopment efforts that add to neighborhood desirability. The proposed text amendment follows these goals, objectives, and policy/actions, while also reducing the zoning process and need for variations. Legislative History February 21, 2018 – The Plan Commission recommended combining the two options presented by staff: 25% porch encroachment regulation and the 6 foot porch depth with the minimum 10 foot setback, so that the greater of either regulation may be applied. Unanimously recommended for approval. March 12, 2018 – The P&D Committee held the proposed text amendment to the April 9, 2018 P&D Committee meeting. April 9, 2018 – The P&D Committee considered the Plan Commission recommendation and discussed an alternate proposal presented by the current and previous ZBA Chairs, and then referred the matter back to the Plan Commission for re-notice and consideration. June 13, 2018 – The Plan Commission considered the alternate proposal presented by the current and previous ZBA Chairs, and recommended approval of the ZBA Chairs’ suggestion as well as additional staff suggestions for zoning definitions. 324 of 426 Attachments Proposed Ordinance 40-O-18 Draft Plan Commission Meeting Minutes Excerpt – June 13, 2018 June 13, 2018 Plan Commission Packet 325 of 426 7/16/2018 40-O-18 AN ORDINANCE Amending Subsection 6-4-1-9(B)(1) of the Evanston City Code, “Permitted Obstructions in Required Yards: General Provisions” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: City Code Subsection 6-4-1-9(B)(1), “Permitted Obstructions in Required Yards: General Provisions,” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 1. General Provisions: Yard obstructions attached to the principal or an accessory structure on a site shall include but are not limited to: permanently roofed terraces or porches, chimneys, bay windows, window-mounted air conditioning units, awnings, canopies, arbors, trellises, balconies, overhanging eaves, unenclosed staircases four (4) feet or more above grade, and enclosed staircases. A yard obstruction is any of these items extending outside of the allowable building envelope and into a required yard. A yard obstruction may extend into no more than ten percent (10%) of the depth of a required yard, except in cases of overhanging roof eaves and gutters for new additions to existing structures, and open front porches. In such cases eaves and gutters may be constructed so to match or more closely match the existing roof eave and gutter, provided that such projection does not encroach upon an adjacent lot line. Open front porches may extend into no more than twenty five percent (25%) of the required front yard setback, shall not exceed seven (7) feet in depth, and must maintain a minimum ten (10) foot front yard setback. These yard obstructions may be located in the yards indicated in Table 4 -A, Section 6-4-6. Building envelopes are established by front, side and rear yard requirements contained in each zoning district. 326 of 426 40-O-18 2 SECTION 2: City Code Section 6-18-3, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby further amended to include definitions for “Porch, Open” and “Porch, Enclosed” as follows: PORCH, ENCLOSED: A roofed area that features walls and/or windows that exceed 50% opacity but is not heated or cooled, attached to the building and located between the exterior wall of a building and the right-of-way. PORCH, OPEN: An open, unroofed or roofed area that features openings with a maximum opacity of 50%, attached to the building and located between the exterior wall of a building and the right-of-way. SECTION 3: City Code Subsection 6-3-8-3(D), “Authorized Variations,” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: (D) Major Variations: "Major variations" shall be defined as all variations other than minor variations and fence variations, and shall be limited to the following: 1. Yards and setbacks. 2. Height. 3. Lot size, width and depth (including flag lots). 4. Lot coverage including impervious surface and/or floor area ratio. 5. Off-street parking and loading. 6. Home occupations. 7. Townhouse orientation. 8. Expansion, alteration, and/or enlargement of legal, nonconforming residential uses that contain no more than four (4) dwelling units and zero (0) lodging rooms/rooming units, and/or construction of accessory uses to such legal, nonconforming residential uses. 9. Open front porch setback SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 327 of 426 40-O-18 3 shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: Ordinance 40-O-18 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 328 of 426 DRAFT- NOT APPROVED Page 1 of 5 Plan Commission Minutes 6/13/18 MEETING MINUTES PLAN COMMISSION Wednesday, June 13, 2018 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Patrick Brown, Terri Dubin, Carol Goddard, Andrew Pigozzi Members Absent: George Halik, Peter Isaac Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Colby Lewis, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Lewis called the meeting to order at 7:05 P.M. 2. APPROVAL OF MEETING MINUTES: April 11, 2018 and April 18, 2018 Commissioner Goddard made a motion to approve the meeting minutes from April 11, 2018, seconded by Commissioner Dubin. The Commission voted unanimously, 5-0, to approve the minutes of April 11, 2018. Commissioner Dubin made a correction to page 4 of the minutes for April 18, 2018. Commissioner Goddard then made a motion to approve the minutes as amended, seconded by Commissioner Dubin. The Commission voted unanimously, 5-0, to approve the amended minutes of April 18, 2018. 3. OLD BUSINESS A. TEXT AMENDMENT 18PLND-0011 Front Porches A Zoning Ordinance Text Amendment to amend City Code Sections 6-4-1-9, Yards, 6-3-8, Variations, and 6-18-3, Definitions, to modify regulations pertaining to front porches. Mr. Mangum presented a brief background on the proposed revisions to the text amendment. He stated that the previously reviewed amendment raised several 329 of 426 DRAFT- NOT APPROVED Page 2 of 5 Plan Commission Minutes 6/13/18 concerns including the amendment being too lenient and the creation of nonconforming porches, and the current and former Chairs of the ZBA drafted language that addresses them. A comparison of what was proposed was presented as well as standards for approval. Chair Lewis opened up the hearing to questions from the public. There were none. He then opened up the hearing to questions from the Commission. There were several, including: ● Clarification on which proposal exacerbates the issue of non-compliance. Mr. Mangum clarified that it was the amendment proposed by the ZBA Chairs would do so if no modifications were proposed. Staff has recommended allowing the current 10% projection for enclosed porches to address the nonconforming issue. ● Clarification on the confusion of an enclosed versus open porch. Mr. Mangum stated that staff’s proposal would create separate definitions for each where there currently is one general definition. There has been concern that a porch could be enclosed without the City’s knowledge. ● Confirmation on what items are being considered by the Commission regarding this item. Specifically, the Commission is considering two proposals, one from staff and the other from the ZBA Chairs. The Commission can recommend approval of either option, a hybrid of both, no change to the code or to send the item to the Zoning Committee for further discussion. Mr. Matt Rodgers, former ZBA Chair, provided more information, stating that he met with the current ZBA Chair, Mary Beth Berns, to come up with information that is typically seen and address issues regarding having a usable porch and more streamlined process. Ms. Berns added that the enclosing of porches lead to the proposal of a 7 ft. maximum porch depth. The two reviewed examples and further explained their proposal. ● Chair Lewis asked how frequent requests for porch permits are. Mr. Rodgers stated that it is difficult to say for certain given staff ability to approve many permits but that during his time on the ZBA, there were approximately 5 to 7 requests per year. Ms. Berns stated that porches is a way to get added lot coverage without much of an issue but then those porches can later be enclosed. ● How frequent are porch enclosures? Mr. Mangum responded that staff is unable to know for certain. Ms. Berns added that it is a fairly common occurrence to have an enclosed porch as living space. ● Mr. Brown inquired about required ADA Clearance. It was confirmed that a 5 ft. clearance is required. This could possibly be considered a hardship Chair Lewis mentioned that he had concerns regarding individual property owner rights but that the ability to obtain a variance keeps those rights. He then asked if there was a possible hardship on smaller lots. Ms. Berns mentioned that smaller lots tend to have smaller houses and that the Board wishes to avoid a situation where the porch is out of proportion with the house. 330 of 426 DRAFT- NOT APPROVED Page 3 of 5 Plan Commission Minutes 6/13/18 The Commission entered deliberation. Chair Lewis asked for feedback on the proposed definitions. Ms. Berns stated that she believed that the proposed 50% openness should be raised. Chair Lewis stated that he has some concern regarding the enclosed porch definition and that language regarding heating and air conditioning of the porch should be added to the enclosed porch definition, ensuring it is not open to the rest of the house. Commissioner Pigozzi stated he had some concerns of addressing something that is not yet an issue but believes there should be updated definitions for open and enclosed porches. Commissioner Goddard agreed that the definitions should be further defined. Mr. Mangum added that the American Planning Association publication provides example definitions, most of which are in the range of 50% to 75% openness. Commissioner Goddard made a motion to recommend approval of the ZBA Chairs’ proposed text amendment option with the addition of definitions for open and enclosed porches with inclusion of language regarding conditioning of those spaces. Commissioner Brown seconded the motion. A roll call vote was taken and the motion was approved, 3-2. Ayes: Brown, Goddard, Lewis. Nays: Dubin, Pigozzi. 2. NEW BUSINESS A. TEXT AMENDMENT 18PLND-0045 Revision of Preservation Commission Review Procedures A Zoning Ordinance Text Amendment to amend City Code Sections 6-4-6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. Ms. Jones presented a brief background on the proposed text amendment, mentioning the recently updated Historic Preservation code (Title 2, Chapter 8) as well as Commission Rules and Procedures that were reviewed the night before by the Preservation Commission. The proposed amendment to the Zoning Ordinance (Title 6) came about from concern regarding the length of the process to obtain approval of some applications for minor work and an Aldermanic referral to streamline that process. Chair Lewis asked if there were any questions from the public. Ms. Berns asked if the decisions and views of City staff are consistent with that of the Preservation Commission. She then stated that many applicants go to a 331 of 426 DRAFT- NOT APPROVED Page 4 of 5 Plan Commission Minutes 6/13/18 Preservation Commission meeting and get approval, thinking that the ZBA review will have a similar outcome which is not the case. She then suggested that consideration be made to have the Preservation Commission review be second in the review process. Chair Lewis then asked if there were any questions from staff. ● Commissioner Pigozzi requested clarification regarding if the amendment is granting staff authority to review fences. Mr. Mangum stated that staff review of fence variations is a part of what is being asked. He stated that both the Preservation Ordinance and the Preservation Commission rules permit delegation of review of certain work and approval of a certificate of appropriateness to staff. He the mentioned that the proposed amendment was discussed at the previous evening’s Preservation Commission meeting and there was no discussion on the item. ● Commissioner Pigozzi asked if the proposed changes would apply to all projects under the purview of Preservation Commission review, landmarks and properties within historic districts. Mr. Mangum confirmed that it would apply to both. Ms. Berns then asked if the proposed amendment would apply to windows as well. Mr. Mangum stated that windows could be approved by staff but also could be referred to the Commission if the scale of the project is larger or standards are not being met. ● Chair Lewis requested for differentiation between minor and major work. The Preservation Commission Rules provide a matrix which separates routine, minor and major work. ● Commissioner Goddard asked how many minor variation cases there were vs. major variations that were reviewed by staff compared to the number of cases reviewed by the Preservation Commission. That data was not available at the time. Mr. Mangum stated that there is usually one project at each Preservation Commission meeting where variations are reviewed. Mr. Rodgers stated that the proposed amendment allows individual houses within historic districts to be looked at individually and not be painted with the exact same brush as other homes that are landmarked or contribute architecturally to a historic district. Mr. Mangum emphasized that the amendment would not be making changes to the Preservation rules or to the recently revised amendment. Changes would only occur to Title 6, “Zoning”. He then provided more details on the process for review. Commissioner Pigozzi stated that there should be consideration given to providing greater review for a building that is specifically landmarked versus structures that are within an historic district but do not necessarily contribute to the historic district. Ms. Berns then provided an example that showed the need to have some latitude on 332 of 426 DRAFT- NOT APPROVED Page 5 of 5 Plan Commission Minutes 6/13/18 reviewing different landmarks. Chair Lewis then reviewed what the Plan Commission was being asked to consider. Mr. Rodgers stated that the initial question raised by Ms. Berns regarding consistency between Preservation Commission and staff decision is important and suggested that the item be held until there is more discussion on that point. Additional discussion followed regarding the review process for various projects and what portions of the proposed text amendment should be recommended for approval. Commissioner Goddard made a motion to recommend approval of the text amendment as presented by staff, seconded by Commissioner Pigozzi. A roll call vote was taken and the motion was approved, 3-2. Ayes: Dubin, Goddard, Pigozzi. Nays: Brown, Lewis 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Brown seconded the motion. A voice vote was taken and the motion was approved by voice call 5-0. The meeting was adjourned at 8:42 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 333 of 426 For City Council meeting of July 23, 2018 Item P4 Ordinance 81-O-18 Application for Major Zoning Relief to Establish a Third Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons St. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning & Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 81-O-18 Granting Major Zoning Relief to Establish a Third Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons St. Date: July 12, 2018 Recommended Action City staff and the Zoning Board of Appeals recommend adoption of Ordinance 81-O-18 granting major zoning relief to establish a third dwelling unit in an existing two-family residence in the R4 General Residential District. The applicant requests relief for lot size, lot width, and to add zero parking spaces where two additional parking spaces are required. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. Livability Benefits Built Environment: Support housing affordability Summary The property owner purchased the property in November 2017 as a 2-flat with two- bedroom units and a finished basement. The owner originally intended to use the finished basement for common laundry facilities. After further consideration, the owner determined the basement space could be better used by converting it into a third dwelling unit for the property. As it currently exists, the basement does not feature a full dwelling unit, but it is finished and features all aspects of a full dwelling unit other than a kitchen. The property is located in the R4 General Residential District, which requires a minimum lot size of 2,500 square feet per dwelling unit for multiple-family dwelling. The property features a total lot size of 2,358 square feet and is therefore legally-nonconforming for two dwelling units and requires zoning relief for the proposed third unit. Additionally, the property is 40’ wide, which is compliant for a 2-flat (35’ lot width required), but requires zoning relief when converted to a multiple-family three unit building since a lot width of 50’ Memorandum 334 of 426 2 is required. The property owner believes the property is appropriate for a third dwelling unit since it will be contained within the existing structure and no exterior modifications to the building or property are needed. The proposed garden unit is a 2-bedroom unit, which then requires two parking spaces to be added to the property. The property currently features zero parking spaces, does not have alley access, and does not have space in any yard for any parking. The existing parking requirement for the 2-flat is 3 parking spaces (where zero exist), and the new parking requirement as a multiple-family building is a total of 5 parking spaces. The proposed zoning relief will allow the property owner to extract additional income from the property, so the owner proposes to rent the new basement unit as an affordable unit similar to another recently granted variation with affordable housing (2035 Dodge Ave) as a public benefit. The owner is not required to provide one affordable unit, but has agreed to a 10-year time frame where the unit will be rented at a level affordable to a household earning up to 80% of the Area Median Income (AMI). The City has seen a reduction in affordable housing units in the last decade and is in need of new affordable housing, especially two-bedroom units that can house larger families, so the one affordable unit proposed is a substantial public benefit. The applicant worked with staff to determine the best option for affordability of the new dwelling unit. The building is owner occupied and owner managed. City staff is aware of concerns from neighboring property owners regarding parking, therefore the ZBA recommends City Council explore making Lyons St. a residential parking permit area. Legislative History June 19, 2018: The ZBA recommended approval for zoning relief to establish a third dwelling unit in an existing two-family residence, subject to renting the basement unit as an affordable unit for a minimum of ten (10) years at a maximum eighty percent (80%) Area Median Income (“AMI”). Attachments Proposed Ordinance 81-O-18 June 19, 2018 Draft ZBA Meeting Minutes Excerpt ZBA Findings June 19, 2018 ZBA Packet 335 of 426 7/11/2018 81-O-18 AN ORDINANCE Granting Major Variations Related to 1822 Lyons Street in the R4 General Residential District WHEREAS, Cooper Kerins (the “Applicant”), owner of the property commonly known as 1822 Lyons Street (the “Subject Property”), located within the R4 General Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsection 6-8-5-5, Subsection 6- 8-5-4, and Subsection 6-16-3-5 of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requested the following Major Variations from the Zoning Board of Appeals: (A) The Applicant requests a multiple family residence on a lot of width of forty (40) feet where a lot width of fifty (50) feet is required on the Subject Property; (B) The Applicant requests approval for a minimum total lot size of two thousand three hundred fifty eight (2,358) square feet where a minimum lot size of two thousand five hundred (2,500) square feet per dwelling unit is required on the Subject Property; (C) The Applicant requests the addition of zero (0) parking spaces where two (2) additional parking spaces are required on the Subject Property; and WHEREAS, on June 19, 2018, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 18ZMJV-0047 to consider the application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12- 336 of 426 81-O-18 ~2~ (E) of the Zoning Ordinance and recommended City Council grant the Major Variation for: I. A multiple family residence on a lot of width of forty (40) feet on the Subject Property; II. A minimum of total lot size of two thousand three hundred fifty eight (2,358) square feet on the Subject Property; III. The addition of zero (0) parking spaces on the Subject Property; and WHEREAS, at its meeting of July 23, 2018, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings, the Applicant’s application, and recommended the City Council accept the application and approve the Major Variations recommended by the Zoning Board of Appeals; and WHEREAS, at its meetings of July 23, 2018 and August 13, 2018, the City Council considered and adopted the recommendation of the P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 18ZMJV-0047 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval for a multiple family residence on a lot width of forty (40) feet where a lot width of fifty (50) feet for a multiple family residence is required on the Subject 337 of 426 81-O-18 ~3~ Property. Subsection 6-8-5-5 requires a lot width of fifty (50) feet for a multiple family residence on the Subject Property. (B) Approval for a total lot size of two thousand three hundred fifty eight (2,358) square feet where a total lot size of two thousand five hundred (2,500) square feet per dwelling unit is required on the Subject Property. Subsection 6-8-5-4 requires a lot size of two thousand five hundred (2,500) square feet per dwelling unit on the Subject Property. (C) Approval for the addition of zero (0) parking spaces where two (2) additional parking spaces are required on the Subject Property. Subsection 6-16-3-5 requires the addition of two (2) additional parking spaces on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Affordable Housing Requirement: The Applicant shall make the basement unit an affordable unit for a minimum of ten (10) years to a household earning up to eighty percent (80%) Area Median Income (“AMI”). SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. 338 of 426 81-O-18 ~4~ SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2018 Adopted:___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 339 of 426 81-O-18 ~5~ EXHIBIT A Legal Description The East 40 feet (except the South 9 feet thereof) of the West 104.8 feet of Lot 23 in Block 3 in Merrill Ladd's 2nd Addition to Evanston, being a Subdivision of the West 1/2 of the Southwest 1/4 of the Northeast 1/4 of Section 13, Township 41 North, Range 13, East of the Third Principal Meridian, except that portion of said premises, if any falling within the East 65 feet of said Lot 23 in Cook County, Illinois. PIN(S): 10-13-220-002-0000 Commonly Known As: 1822 Lyons Street, Evanston, Illinois. 340 of 426 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTE EXCERPT ZONING BOARD OF APPEALS Tuesday, June 19, 2018 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Mary McAuley, Violetta Cullen, Kiril Mirintchev, Mary Beth Berns Members Absent: Scott Gingold, Myrna Arevalo Staff Present: Melissa Klotz, Scott Mangum Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Vice Chair Cullen called the meeting to order at 7:00 p.m. Minutes Ms. Cullen motioned to approve the meeting minutes of May 15, 2018, which were seconded by Ms. McAuley and approved 4-0 with one abstention. New Business 1822 Lyons St. ZBA 18ZMJV-0047 Cooper Kerins, property owner, applies for major zoning relief to establish a third dwelling unit in an existing two-family residence in the R4 General Residential District. The applicant requests a multiple family residence on a lot width of 40’ where a lot width of 50’ is required (Zoning Code Section 6-8-5-5), a total lot size of 2,358 square feet where a lot size of 2,500 square feet per dwelling unit is required (Zoning Code Section 6-8-5-4), and the addition of zero parking spaces where 2 additional parking spaces are required (Zoning Code Section 6-16-3-5). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. The applicant was not present. 1822 Lyons St. With the applicant now present, Ms. Klotz read the case into the record. Cooper Kerns, property owner, explained the proposal: ● Purchased the property with a fully finished basement set up for laundry facilities. ● Since the space is finished, it is a waste not to put a dwelling unit down there. ● Will dig down about 1 foot to achieve the necessary ceiling height, build new walls, and finish out the basement as a dwelling unit. ● Property is owner occupied and intends to stay that way. ● There is no parking on site for any of the units. ● Owner currently parks on Lyons or Darrow and is always able to find parking. ● Basement would be a 2 bedroom unit at $1200 per month (which is below the 80% AMI. Rent of the second floor unit is $1250). 341 of 426 Page 2 of 3 Zoning Board of Appeals Ms. McAuley stated that in her experience street parking is difficult to find on Lyons and the surrounding area. Ms. Cullen agreed, noting she lives near there. Ms. Cullen noted this area of the city has more than its share of affordable units. Carlis Sutton, 1821 Darrow Ave., stated it is encouraging that this property would be owner occupied, and there is one building nearby with a basement unit. However, there are three affordable buildings in the vicinity and one is extremely problematic. Parking is very difficult in the area and vehicles often block Mr. Sutton’s driveway. Recently a fire truck could not get through the street and had to back up. Mr. Kerins noted the parking issues on Lyons stem from residents that live on Emerson St. and park on Lyons because it is not permit parking. Deliberation: Ms. Cullen clarified many residents in that area do not want to have to pay for permit parking, and noted there was a large drug problem on that block as little as one year ago but the area is doing much better now. Ms. McAuley noted she is supportive of the proposal but does understand parking is a concern. Ms. Dziekan agreed, and asked if it is possible to condition the approval on the property being owner occupied. Mr. Mangum suggested owner occupancy could be a condition included in the ZBA recommendation and then staff can confirm if the condition is legally acceptable prior to City Council. Mr. Mirintchev noted his support for the request, even given the parking concerns. He also stated that the proposed site plan of the basement unit is not laid out well so consideration to changing the layout should be given. Chair Berns explained her support including the owner occupancy condition. Ms. Cullen was happy to see the building occupied since it previously sat vacant, and really likes the owner occupancy because that is what keeps bad tenants who sell or buy drugs away. Standards: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. Cullen motioned to recommend approval with conditions, which was seconded by Ms. Dziekan and unanimously recommended for approval: 342 of 426 Page 3 of 3 Zoning Board of Appeals 1. Basement unit shall be an affordable unit for 10 years at 80% AMI. 2. Property shall be owner occupied for 10 years. 3. City Council should explore making Lyons and/or surrounding streets permit parking zones. Other Business There was no other business. Discussion There was no additional discussion. The meeting adjourned at 9:54pm. 343 of 426 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 5-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 5-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 5-0 Case Number: 18ZMJV-0047 Address or Location: 1822 Lyons Street Applicant: Cooper Kerins, owner Proposed Zoning Relief: Establish a third dwelling unit in an existing two -family residence in the R4 General Residential District 344 of 426 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 5-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 5-0 and, based upon these findings, and upon a vote of __5__ in favor & __0__ against recommends to the City Council __X___ approval with conditions _____ denial Condition: 1. Basement unit shall be an affordable unit for 10 years at 80% AMI. 2. City Council should explore making Lyons and/or surrounding streets residential permit parking zones. Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan _X__ ____ __X__ Kiril Mirintchev _X__ ____ _____ Scott Gingold ____ ____ _____ Myrna Arevalo ____ ____ __X__ Mary McAuley _X__ ____ 345 of 426 For City Council meeting of July 23, 2018 Item P5 Ordinance 77-O-18 Application for Major Zoning Relief to Eliminate Parking and add Fencing for Firehouse Grill at 750 Chicago Ave. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning & Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate Parking and add Fencing for Firehouse Grill at 750 Chicago Ave. Date: July 11, 2018 Recommended Action City staff and the Zoning Board of Appeals recommend adoption of Ordinance 77-O-18 granting major zoning relief to eliminate one ADA parking stall (with one remaining) and install a 3’ tall fence (planter box) fronting Chicago Ave., and denying major zoning relief to install an 8’ tall wood fence with a 0’ street side yard (Madison St.) setback, in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a variation (for parking and the 3’ fence) for this district. Livability Benefits Built Environment: Enhance public spaces Equity & Empowerment: Ensure equitable access to community assets Summary The applicant proposes to replace the small outdoor seating area on the south portion of the property with a larger outdoor seating area approximately 1,400 square feet in size. The area will be covered by a fabric canopy that will be removed during winter months, and is surrounded by wooden planter boxes to create a barrier from the public right-of- way. Memorandum 346 of 426 2 The expanded seating area requires the elimination of one on-site parking space. The applicant originally proposed elimination of the two existing on-site ADA parking spaces and creation of a drop-off zone off of Madison St. but revised the plan at the recommendation of the DAPR Committee so that one ADA parking space is maintained on the property. With one ADA parking space, the following site plan is now proposed: The relocated ADA parking space is compliant at 16’ wide by 18’ deep’ and includes an accessible route into the restaurant as required. Firehouse Grill was originally required to have 28 parking spaces when the building was converted to a restaurant use in the late 1970’s. Most of the required parking spaces were located off-site and were leased from the CTA. However, over time the parking lease was not maintained and the 28 required spaces have not been available for more than a decade. As requested by the DAPR Committee, the applicant also proposes to enclose the dumpsters that will be relocated to the southwest corner of the property near the Madison St. right-of-way with fencing so that they are not visible. ← N 347 of 426 3 As a part of the outdoor seating area, the applicant proposes 3’ tall wooden planter boxes that form a continuous barrier and are therefore considered fencing. To maximize the seating area, the planter boxes are proposed 1’ behind the front building façade (Chicago Ave.) and right at the street side yard (Madison St.) property line. The Zoning Ordinance requires fencing to be at least 3’ behind the front building façade, and set back at least 2’ from the street side yard property line. The setback requirements are intended to encourage landscaping and beautification between fencing and the right-of-way, and to ensure fencing does not create a fortress effect. Since the proposed fencing is a 3’ tall planter box, landscaping is provided and sight lines are maintained. The ZBA recommended denial of an 8’ tall wooden fence within the interior of the property, behind the seating area, that was intended to create a visual buffer between the seating area and the parking/mechanical/dumpster area that is not desirable to outdoor diners. However, at the ZBA hearing, neighbors provided testimony explaining the proposed 8’ fence would block visibility around the corner and the applicant agreed to modify the proposed fence into a compliant 6’ fence with a minimum of a 2’ setback from the street side (Madison St.) property line. City staff is aware of concerns from nearby property owners, who received the public notice stating the elimination of all on-site ADA parking spaces as originally proposed. Additionally, City staff is aware of concerns related to noise that emanates from inside the restaurant and travels down the Chicago Ave. corridor when the front door is propped open. The applicant agreed to mitigate noise by no longer propping the door open. Legislative History June 19, 2018: The ZBA recommended approval for zoning relief to eliminate one ADA parking stall (with one remaining on-site) and to install a 3’ tall fence (planter box) 1’ from the front façade of the building (Chicago Ave.), subject to the condition that the property owner work with a group such as Inclusion Solutions to find adequate ADA parking alternatives such as valet parking for ADA patrons. The ZBA recommended denial for zoning relief to install an 8’ tall wood fence with a 0’ street side yard (Madison St.) setback. Attachments Proposed Ordinance 77-O-18 Letter of Opposition submitted at ZBA June 19, 2018 Draft ZBA Meeting Minutes Excerpt ZBA Findings June 19, 2018 ZBA Packet 348 of 426 6/25/2018 77-O-18 AN ORDINANCE Granting Major Variations Related to 750 Chicago Avenue in the C1a Commercial Mixed-Use District WHEREAS, Thomas Ahleman (the “Applicant”), architect of the property commonly known as 750 Chicago Avenue (the “Subject Property”), located within the C1a Commercial Mixed-Use Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to zoning requirements imposed by Subsection 6-16-3-5, Subsection 6-4-6-7(F)(2)(e), and Subsection 6-4-6-7(F) of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requested the following Major Variations from the Zoning Board of Appeals (which the Applicant subsequently revised Request A related to ADA accessible parking spaces on June 1, 2018 as indicated below): (A) The Applicant requests to eliminate two (2) of the ADA accessible parking spaces for a total of zero (0) ADA accessible parking spaces where twenty-eight (28) parking spaces were originally required and two (2) ADA accessible parking spaces currently exist on the Subject Property; (B) The Applicant requests a three (3) foot tall wood fence that is one (1) foot behind the front building façade, where fencing must be at least three (3) feet behind the front building façade on the Subject Property; (C) The Applicant requests an eight (8) foot tall wood fence with a zero (0) street side yard setback, where a maximum permitted fence is six (6) feet with a two (2) street side yard setback is required on the Subject Property; and WHEREAS, on June 1, 2018, the Applicant submitted an amended application seeking to revise its Request A for a Major Variation related to zoning 349 of 426 77-O-18 ~2~ requirements imposed by Table 16B of Subsection 6-16-3-5, eliminating one (1) Americans with Disabilities Act (“ADA”) accessible parking space instead of two (2) as requested in the original application; and WHEREAS, on June 19, 2018, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 18ZMJV-0044 to consider the application, received testimony, and made written records and findings that the application: (A) did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variation for: I. one (1) ADA accessible parking space as provided for in the Applicants amended application dated June 1, 2018; II. a three (3) foot tall wood fence that is one (1) foot behind the front building façade; and (B) did not meet the standards for Major Variations set forth in Subsection 6-3-8-12(E) of the Zoning Ordinance and recommended City Council deny the Major Variations for: I. an eight (8) foot tall wood fence with a zero (0) street side yard setback; and WHEREAS, at its meeting of July 23, 2018, the Planning and Development (“P&D”) Committee of the City Council received input from the public, carefully considered the ZBA’s record and findings, the Applicant’s amended application dated June 1, 2018, and recommended the City Council accept the amended application and approve the two Major Variations recommended by the Zoning Board of Appeals for one (1) ADA accessible parking space as provided for in the Applicants amended application dated June 1, 2018 and a three (3) foot tall wood fence that is one (1) foot behind the front building façade in case no. 18ZMJV-0044 and deny the Major Variation for an eight (8) foot tall wood fence with a zero (0) street side yard setback; and 350 of 426 77-O-18 ~3~ WHEREAS, at its meetings of July 23, 2018 and August 13, 2018, the City Council considered and adopted the recommendation of the P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 18ZMJV-0044 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to eliminate one (1) of the ADA accessible parking spaces for a total of one (1) ADA accessible parking spaces where twenty-eight (28) parking spaces were originally required and two (2) ADA accessible parking spaces and no typical parking currently exist on the Subject Property. Table 16B of Subsection 6-16-3-5 permits a maximum of four (4) parking spaces for a Type 1 Restaurant on the Subject Property. (B) Approval to allow a three (3) foot tall wood fence that is one (1) foot behind the front building façade, where fencing must be at least three (3) feet behind the front building façade on the Subject Property. Subsection 6-4-6-7(F)(2)(e) requires that fencing must be at least three (3) feet behind the front building facade on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: 351 of 426 77-O-18 ~4~ (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) ADA Accessibility: The Applicant shall seek assistance from a company that provides ADA compliant access solutions to provide additional ADA accessibility at the Subject Property in compliance with all state and federal laws. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 352 of 426 77-O-18 ~5~ Introduced:_________________, 2018 Adopted:___________________, 2018 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 353 of 426 77-O-18 ~6~ EXHIBIT A Legal Description Parcel 1: The East 50 feet of Lots 1-3 in Block 1 in J.B. Adams' Addition to Evanston in Section 19, Township 41 North, Range 14, East of the Third Principal Meridian, in Cook County, Illinois. Parcel 2: The East 50 feet of the South 13 1/2 feet of Lot 1 in Block 12 in White's Addition to Evanston, all in the Southeast 1/4 of Section 19, Township 41 North, Range 14, East of the Third Principal Meridian, in Cook County, Illinois. PIN(S): 11-19-400-003-0000 11-19-400-004-0000 Commonly Known As: 750 Chicago Avenue, Evanston, Illinois. 354 of 426 355 of 426 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, June 19, 2018 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Mary McAuley, Violetta Cullen, Kiril Mirintchev, Mary Beth Berns Members Absent: Scott Gingold, Myrna Arevalo Staff Present: Melissa Klotz, Scott Mangum Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Vice Chair Cullen called the meeting to order at 7:00 p.m. Minutes Ms. Cullen motioned to approve the meeting minutes of May 15, 2018, which were seconded by Ms. McAuley and approved 4-0 with one abstention. New Business 750 Chicago Ave. ZBA 18ZMJV-0044 Thomas Ahleman, architect, applies for major zoning relief to establish an outdoor seating area at FireHouse Grill in the C1a Commercial Mixed-Use District. The applicant requests to eliminate two ADA parking spaces for a total of zero parking spaces where 28 parking spaces were originally required and 2 parking spaces currently exist (Zoning Code Section 6-16-3-5 Table 16B), a 3’ tall wood fence (continuous planter box) that is 1’ behind the front building facade (Chicago Ave.) where fencing must be at least 3’ behind the front building façade (Zoning Code Section 6-4-6- 7-F-2-e), and an 8’ tall wood fence with a 0’ street side yard setback (Madison St.) where the maximum allowed fence height is 6’ and a 2’ street side yard setback is required (Zoning Code Section 6-4-6-7-F). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Pat Fowler, restaurant owner, explained the proposal: ● Purchased restaurant last year ● 8’ fence is needed due to fire and safety concerns and was reviewed by DAPR ● Want the taller fence to obscure the train embankment ● Currently the restaurant has seating for 100 on the first floor (second floor rarely used but for special events) and the patio holds 36. The expanded outdoor seating will increase the patio to 76 seats. ● Trash enclosure is 6’ tall and wood. 356 of 426 Page 2 of 3 Zoning Board of Appeals Ms. Dziekan asked how the proposed 8’ fence is keeping with the intent of the Zoning Ordinance and if there are other restaurants with similar situations that have been allowed an 8’ fence. Chair Berns asked why additional patio seating is needed, and the applicant responded the current area is not attractive and would be better utilized as an outdoor space for more people to enjoy, and with the new residential high rises in the area there are more restaurant patrons. The applicant pointed out the site plan that shows nearby on-street ADA spaces. Ms. Dziekan asked how most Evanston restaurants handle ADA parking and Ms. Klotz explained if a business has any on-site parking then they must provide ADA parking as well. However, many Evanston restaurants do not have any on-site parking therefore they are not required to have any ADA parking on site. Ms. Dziekan noted it seems this restaurant is being penalized for having on-site parking that limits the patio size, whereas other restaurants do not have that issue. Ms. McAuley noted the canopy over the seating area should help mitigate noise concerns from nearby residents. Ms. Dziekan explained there is a noise concern beyond the patio - that when the front restaurant door is propped open the noise from inside travels down the Chicago Ave. corridor. The applicant clarified: ● Restaurant and patio are open from 11:30am - 11pm at the latest. ● Will make sure not to prop the door open any more to mitigate noise from traveling out of the building. Mary Goering, 715 Madison St., brought 2 letters from neighbors who will unable to attend; marked Neighbor Exhibits 1 and 2. The main concern is visibility from the corner - many bicyclists take this route to the lake and many children take the route to travel to Lincoln School. An 8’ fence will block visibility near the corner, which will be even more problematic when delivery trucks are there. Ms. G oering recommended improving the embankment with landscaping and/or public art instead. There are also concerns about adequate parking in the area, and often there are 4-5 vehicles parked on the property even though there are officially only 2 parking spaces. Steve Goering, 715 Madison St. noted he recently saw a ComEd truck working that was parked in the area of the proposed fence and it had a surprisingly large impact on visibility. Mr. Garing submitted a letter Neighbor Exhibit #3. The applicant responded they can lower the wood fence to 6’ and pull it away from the property line to increase visibility around the corner, and could add one more planter in the area instead. Ms. Klotz clarified the reduced fence size and location is code compliant if it is set 2’ north of the street side yard (Madison St.) property line. Deliberation: Ms. Dziekan noted it is the minimum change necessary to pull the fence 2’ away from the property line and lowering it to 6’, which would then be compliant, and asked if the patio hours should be limited to earlier than 11pm due to the noise concerns. Chair 357 of 426 Page 3 of 3 Zoning Board of Appeals Berns suggested a condition to keep the main restaurant door closed, and that the restaurant owner will likely patrol the patio noise himself to maintain a good relationship with the neighborhood. Ms. McAuley noted the canopy is desirable to neighboring residents since it will mitigate noise. Chair Berns stated she is against taking away any ADA parking stalls because it marginalizes one group over another. Ms. Cullen agreed. Standards: 1. Yes 2. Yes 3. No (Chair Berns, Ms. Cullen - since 2 ADA spaces already exist, that is the minimum change) Yes (Ms. McAuley, Ms. Dziekan - because most restaurants in the area do not have on-site ADA parking so it is unfair to this business. There is ADA parking on the street, one on-site, and the area is transit oriented) 4. No (Chair Berns, Ms. Cullen - because there is no practical difficulty if the patio area is not expanded) Yes (Ms. McAuley, Ms. Dziekan - because the additional seating is needed for the business to remain competitive and be able to grow) 5. No (Chair Berns, Ms. Cullen - because the outdoor seating benefit is at the expense of ADA individuals). Ms. McAuley suggested the applicant speak with Inclusion Solutions, a local company that finds solutions to issues such as this to find a way ADA patrons can utilize the restaurant appropriately i.e. to call ahead and have the restaurant ready with valet to park for ADA individuals. 6. No (Chair Berns, Ms. Cullen) Yes (Ms. Dziekan, Ms. McAuley) 7. No (Chair Berns, Ms. Cullen) Yes (Ms. Dziekan, Ms. McAuley) The case was separated into 3 motions: Ms. McAuley motioned to recommend approval of the amended site plan with 1 on-site ADA parking space, which was seconded by Ms. Dziekan and recommended for approval 3-2 with one condition, and with Chair Berns and Ms. Cullen dissenting: 1. The restaurant shall seek help from Inclusion Solutions regarding additional parking for ADA patrons. Ms. McAuley motioned to recommend approval of the 3’ tall planter box fence, which was seconded by Ms. Dziekan and unanimously recommended for approval. Ms. McAuley motioned to recommend denial of the 8’ wood fence, which was seconded by Ms. Dziekan and unanimously recommended for denial. 358 of 426 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; _______Met __X___Not Met 0-5 (B) The requested variation is in keeping with the intent of the zoning ordinance; _______Met __X___Not Met 0-5 (C) The alleged hardship or practical difficulty is peculiar to the property; _______Met __X___Not Met 0-5 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; _______Met __X___Not Met 0-5 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; _______Met __X___Not Met 0-5 Case Number: 18ZMJV-0044 Address or Location: 750 Chicago Ave. Applicant: Thomas Ahleman, architect Proposed Zoning Relief: Construct 8’ tall wood fence (see attached Findings worksheet for additionally requested variations) 359 of 426 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ______Met __X___Not Met 0-5 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; ______Met __X___Not Met 0-5 and, based upon these findings, and upon a vote of __0__ in favor & __5__ against recommends to the City Council ______ approval __X___ denial Attending: Vote: Aye No __X__ Violetta Cullen ____ __X_ __X__ Mary Beth Berns ____ __X_ __X__ Lisa Dziekan ____ __X_ __X__ Kiril Mirintchev ____ __X_ _____ Scott Gingold ____ ____ _____ Myrna Arevalo ____ ____ __X__ Mary McAuley ____ __X_ 360 of 426 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 3-2 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 3-2 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 3-2 Case Number: 18ZMJV-0044 Address or Location: 750 Chicago Ave. Applicant: Thomas Ahleman, architect Proposed Zoning Relief: Eliminate one on-site (ADA) parking space (see attached Findings worksheet for additionally requested variations) 361 of 426 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 3-2 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 3-2 and, based upon these findings, and upon a vote of __3__ in favor & __2__ against recommends to the City Council __X___ approval with conditions _____ denial Condition: 1. The restaurant shall seek help from a company such as Inclusion Solutions to find alternate solutions regarding parking for ADA patrons. Attending: Vote: Aye No __X__ Violetta Cullen ____ _X__ __X__ Mary Beth Berns ____ _X__ __X__ Lisa Dziekan _X__ ____ __X__ Kiril Mirintchev _X__ ____ _____ Scott Gingold ____ ____ _____ Myrna Arevalo ____ ____ __X__ Mary McAuley _X__ ____ 362 of 426 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on June 19, 2018, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 5-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 5-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 5-0 Case Number: 18ZMJV-0044 Address or Location: 750 Chicago Ave. Applicant: Thomas Ahleman, architect Proposed Zoning Relief: Construct 3’ tall fence (planter box) 1’ from the front façade of the building (see attached Findings worksheet for additionally requested variations) 363 of 426 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 5-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 5-0 and, based upon these findings, and upon a vote of __5__ in favor & __0__ against recommends to the City Council __X___ approval _____ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan _X__ ____ __X__ Kiril Mirintchev _X__ ____ _____ Scott Gingold ____ ____ _____ Myrna Arevalo ____ ____ __X__ Mary McAuley _X__ ____ 364 of 426 Memorandum To: Mayor and Members of the City Council Planning & Development Committee From: Johanna Leonard Community Development Director Scott Mangum, Planning and Zoning Administrator Cindy Plante, Economic Development Coordinator Subject: Ordinance 76-O-18 Granting a Special Use for a Type 2 Restaurant, Reprise Coffee Roasters at 710 Main Street Date: July 19, 2018 Recommended Action The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 76-O-18 granting a special use approval for a Type 2 Restaurant, Reprise Coffee Roasters in the B2 District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Alderman Wilson requests suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting. Livability Benefits: Economy & Jobs: Expand job opportunities Built Environment: Enhance public spaces Summary: Applicant Adam Paronto, proposes to open a third location for Reprise Coffee at 710 Main Street. The business currently has other shops located in Lake Forest and Winnetka. The proposed menu consists of coffee and other beverages as well as retail sale of coffee beans and bakery items prepared off site. The applicant is proposing to operate seven days a week, from 6am to 5pm on weekdays, and from 7am-6pm on weekends. Deliveries to the restaurant will be accepted from the alley. The applicant has agreed to adopt sustainable practices for refuse collection and litter prevention. City staff is not aware of any objections to the proposal. For City Council meeting of July 23, 2018 Item P6 Ordinance 76-O-18 Application for a Special Use for a Type 2 Restaurant, Reprise Coffee Roasters at 710 Main St. For Introduction & Action 365 of 426 Comprehensive Plan: The Evanston Comprehensive General Plan encourages the utilization of vacant storefronts along existing commercial corridors that can add sales tax revenue and encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Reprise Coffee will use a currently vacant commercial space to open a locally owned and operated business and bring additional foot traffic to the western portion of the Main Street shopping district. Legislative History: July 17, 2018: the ZBA recommended unanimous approval of the special use for a Type 2 Restaurant, Reprise Coffee Roasters with the following conditions: 1. Hours of operation not to exceed 6am - 10pm, 7 days a week. 2. Employees prohibited from using metered street parking. 3. Compliance with sustainability plan. 4. Substantial compliance with documents and testimony on record Attachments Ordinance 76-O-18 July 17, 2018 ZBA Draft Meeting Minutes Excerpt ZBA Findings July 17, 2018 ZBA Packet 366 of 426 6/22/2018 76-O-18 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 710 Main Street in the B2 Business District (“Reprise Coffee Roasters ”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on July 17, 2018, pursuant to proper notice, to consider case no. 18ZMJV-0055, an application filed by Adam Paronto (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 710 Main Street (the “Subject Property”) and located in the B2 Business Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-9-3-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Reprise Coffee Roasters,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of July 23, 2018, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 18ZMJV-0055; and WHEREAS, at its meeting of July 23, 2018, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, 367 of 426 76-O-18 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 18ZMJV- 0055. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated June 13, 2018. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 6:00 a.m. and 10:00 p.m. on any given Monday through Friday and between the hours of 6:00 a.m. and 10:00 p.m. on any given Saturday or Sunday. C. Employee Parking: Employees may not utilize metered street parking surrounding the Subject Property during the hours of operation. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” 368 of 426 76-O-18 ~3~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2018 Adopted: ___________________, 201 8 Approved: __________________________, 2018 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 369 of 426 76-O-18 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 3 (EXCEPT THE EAST 23.0 FEET THEREOF) AND ALL OF LOT 4 IN BLOCK 1 IN ADAMS AND BROWN'S ADDITION TO EVANSTON, IN THE NORTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS. PIN: 11-19-303-006-0000 COMMONLY KNOWN AS: 710 Main Street, Evanston, Illinois. 370 of 426 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, July 17, 2018 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Mary McAuley, Violetta Cullen, Kiril Mirintchev, Mary Beth Berns, Scott Gingold Members Absent: Myrna Arevalo Staff Present: Melissa Klotz, Scott Mangum Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:05 p.m. Minutes Ms. McAuley motioned to approve the meeting minutes of June 19, 2018, which were seconded by Ms. Dziekan and approved 5-0 with one abstention. New Business 710 Main St. ZBA 18ZMJV-0055 Adam Paronto, lessee, applies for a special use permit for a Type 2 Restaurant, Reprise Coffee Roasters in the B2 Business District (Zoning Code Section 6-9-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Mangum read the case into the record. Adam Paranto, lessee, explained the proposal:  Will serve bakery items, wraps, bowls, and small plates in addition to coffee.  Coffee is roasted at a facility in Winnetka  Baked goods are not made on site  Deliveries will occur through the back door/parking lot  Milk delivery will occur 1 time per week during morning hours  One on-site parking space is dedicated to this business  Maximum of two employees per shift, and expect most employees will walk/bike/take transit rather than drive to work  Will compost coffee grounds and recycle applicable materials  Will comply with Sustainability Plan  No exterior modifications to the building are proposed  Plan to have outdoor seating starting next year Shawn Chinsky, 714 Main St., owns the 710 Main St. building. Mr. Chinsky encourages support of this type of active storefront business, which is good for the entire business district. 371 of 426 Page 2 of 2 Zoning Board of Appeals Alan Price, 700-708 Main St., owns the 700-708 Main St. property, and stated this new business will help the Main Street Business District by increasing foot traffic. Deliberation: Mr. Gingold noted this is an excellent project that appears to have strong support from many in the business district. Ms. Cullen agreed. Chair Berns asked what maximum hours of operation are appropriate, and the Board agreed to 6am - 10pm. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval of the special use, which was seconded by Ms. Cullen and unanimously recommended for approval with conditions: 1. Hours of operation shall not exceed 6am - 10pm, 7 days a week. 2. Employees shall not use metered parking spaces on Main Street. 3. Sustainability Plan shall be followed. 4. Substantial compliance with the documents and testimony on record. 372 of 426 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on July 17, 2018, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-9-3-3 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met ____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met ____Not Met Vote 6-0 (E) It can be adequately served by public facilities and services ___X___Met ____Not Met Vote 6-0 Case Number: 18ZMJV-0055 Address or Location: 710 Main St. Applicant: Adam Paronto, Lessee Proposed Special Use: Type 2 Restaurant, Reprise Coffee Roasters in the B2 Business District and oDM Dempster-Main Overlay District 373 of 426 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X__Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___ __Met _____Not Met n/a (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions __ __ denial of the proposed special use with conditions: __X__ approval with conditions: 1) Hours of operation shall not exceed 6am-10pm 7 days a week. 2) Employees shall not use metered parking on Main Street. 3) Sustainability Plan shall be followed 4) Substantial compliance with documents and testimony on record, including Sustainability Practices for Type 2 Restaurants. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ___ _______ Myrna Arevalo __ __ _ __ ___X___ Scott Gingold __X__ ___ ___X___ Violetta Cullen __X__ _ __ ___X___ Lisa Dziekan __X__ _ __ ___X__ Mary McAuley __X__ _ __ ___X___ Kiril Mirintchev __X__ _ __ 374 of 426 For City Council meeting of July 23, 2018 Item P7 Ordinance 79-O-18, Amending City Code – Preservation Commission Review For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 79-O-18 Revision of the Review Procedures for Preservation Commission 18PLND-0045 Date: June 26, 2018 Recommended Action: Plan Commission and Staff recommend amending the Zoning Ordinance Sections 6-4- 6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. Ordinance 79-O-18 was approved for Introduction at the July 9, 2018 City Council meeting. Livability Benefits Education, Arts & Community: Preserve and reuse historic structures and sites. Background At the May 14, 2018 City Council meeting, Council approved an amendment to Title 2, Chapter 8, “Historic Preservation”, which updated language and definitions as well as streamlined review procedures. A separate concern regarding the amount of time it takes for some minor work that occurs on landmarks or within historic districts to be reviewed due to the need for full Preservation Commission review, as opposed to by staff, was addressed as an Aldermanic referral to revise the City Code to make certain minor work and variations not be required to have Commission consideration and be approved by staff. Proposal Overview Staff is proposing to amend the Zoning Ordinance to revise language regarding Preservation Commission review of projects requesting zoning relief and make minor changes to text, referring to the updated code by replacing citations to the original Preservation Ordinance of 1975. Memorandum 375 of 426 2 With the suggested revisions, requests for zoning relief for historic preservation projects where the Preservation Commission has delegated the authority to issue Certificates of Appropriateness to staff would no longer need to come before the Preservation Commission for a recommendation on the zoning relief. There would be no change in cases where the Preservation Commission is already reviewing the proposed work under its authority to issue a Certificate of Appropriateness. Specifically, staff will amend the zoning ordinance as described below: 6-4-6-7. - SPECIAL REGULATIONS APPLICABLE TO FENCES. The following regulations shall apply to all fences erected, constructed, installed, or replaced after April 1, 1999. The standards regulating the permitted materials, locations, and heights of fences are summarized in Appendix G to this Ordinance, "Summary of Fence Standards as Contained in Section 6-4-6-7 of the City of Evanston Zoning Ordinance." ……. (I) Historic Fences: No person shall erect, construct, install, or replace a fence accessory to an Evanston landmark or a use located within a designated historic district without first receiving a certificate of appropriateness from the preservation commission. 6-15-11-1. - PURPOSE STATEMENT. The purpose of the historic structures, sites, and landmarks district is to promote the conservation, protection, restoration, rehabilitation, use, and overall enhancement of structures, sites, and districts within the City officially designated as having historic significance. The provisions of this Section 6-15-11 are intended to promote coordination between the regulations of this Ordinance and the preservation ordinance, Ordinance 23-0-75,Title 2, Chapter 8, as amended. 6-15-11-2. - CROSS REFERENCE ON ZONING MAP. The zoning map of the City of Evanston shall contain a footnote advising the user to refer to the preservation ordinance, Ordinance 23-0-75,Title 2, Chapter 8,, as amended, for applicability to a given property. 6-15-11-5. - RELATIONSHIP TO SPECIAL USES, AND MINOR VARIATIONS, FAMILY NECESSITY VARIATIONS, AND MAJOR VARIATIONS. Whenever an application is made for a special use, minor variation, family necessity variation, or major variation relating to a historic landmark, or a property located in a local historic district that involves exterior alterations, the application shall be referred to the preservation commission that shall have the authority to make its recommendations to the appropriate decision making body. Excluded from the recommendation of the preservation commission shall be alterations where a certificate of appropriateness may be approved by community development department staff, as opposed to the preservation commission, as set forth in the preservation ordinance (Title 2, Chapter 8) and the preservation commission’s rules and procedures. Recommendations relating to lot coverage, yard requirements, parking, building height, fences, and/or 376 of 426 3 landscaping shall be based upon its determination as to whether the special use or variation: A. Is necessary and/or appropriate in the interest of historic conservation so as to not adversely affect the historical architecture or aesthetic integrity of the landmark or character of local historic districts; or B. Is necessary to provide the owner a recoverable rate of return on the real property where the denial thereof would amount to a taking of the property without just compensation; and C. Will not be materially detrimental to the public health, safety, and welfare, or injurious to property in the district or vicinity where the property is located. 6-15-11-6. - HISTORIC STRUCTURES SUBJECT TO EVANSTON PRESERVATION COMMISSION REVIEW. A. Changes to historic landmarks are subject to the regulations contained in the Historic Preservation Ordinance. B. For the location of historic landmarks, see Appendix C Title 2, Chapter 8. of this Title. 6-18-3. - DEFINITIONS. EVANSTON LANDMARK: A landmark of historic importance as defined in the Evanston preservation ordinance, Ordinance 23-0-75,Title 2, Chapter 8, as amended. The proposed text amendment will enable property owners and contractors to have a more streamlined process while still having a review of proposed work being done to landmarks and properties within historic districts. Compliance with the code and other property standards would still be required. Legislative History June 13, 2018 – The Plan Commission voted, 3-2, to recommend approval of the proposed text amendment. May 14, 2018 – The City Council approved an amendment to Title 2, Chapter 8, “Historic Preservation and an Aldermanic request was later made to revise the City Code so that minor work and variations could be approved by staff and not require Preservation Commission approval. Attachments Proposed Ordinance 79-O-18 Link to Plan Commission Packet for 6/13/2018 Draft Plan Commission Minutes for the 6/13/2018 Meeting 377 of 426 6/26/2018 79-O-18 AN ORDINANCE Amending Various Portions of the City of Evanston Zoning Ordinance Revising Minor Preservation Commission Review Procedures NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Subsection 6-4-6-7(I), “Historic Fences,” of the Evanston City Code of 2012, as amended, is hereby amended to as follows: (I) Historic Fences: No person shall erect, construct, install, or replace a fence accessory to an Evanston landmark or a use located within a designated historic district without first receiving a certificate of appropriateness from the preservation commission. SECTION 2: Subsection 6-15-11-1, “Purpose Statement,” of the Evanston City Code of 2012, as amended, is hereby amended to as follows: 6-15-11-1. - PURPOSE STATEMENT. The purpose of the historic structures, sites, and landmarks district is to promote the conservation, protection, restoration, rehabilitation, use, and overall enhancement of structures, sites, and districts within the City officially designated as having historic significance. The provisions of this Section 6-15-11 are intended to promote coordination between the regulations of this OrdinanceChapter and City Code Title 2, Chapter 8, “Historic Preservation,”the preservation ordinance, Ordinance 23-0-75, as amended. SECTION 3: Subsection 6-15-11-2, “Cross Reference on Zoning Map,” of the Evanston City Code of 2012, as amended, is hereby amended to as follows: 6-15-11-2. - CROSS REFERENCE ON ZONING MAP. The zoning map of the City of Evanston shall contain a footnote advising the user to refer to City Code Title 2, Chapter 8, “Historic Preservation,”the preservation ordinance, Ordinance 23-0-75, as amended, for applicability to a given property. 378 of 426 79-O-18 ~2~ SECTION 4: Subsection 6-15-11-5, “Relationship to Special Uses, Minor Variations, Family Necessity Variations, and Major Variations ,” of the Evanston City Code of 2012, as amended, is hereby amended to as follows: 6-15-11-5. - RELATIONSHIP TO SPECIAL USES, MINOR VARIATIONS, FAMILY NECESSITY VARIATIONS, AND MAJOR VARIATIONS. Whenever an application is made for a special use, minor variation, family necessity variation, or major variation relating to a historic landmark, or a property located in a local historic district that involves exterior alterations, the application shall be referred to the Ppreservation Ccommission that shall have the authority to make its recommendations to the appropriate decision making body. Excluded from the recommendation of the Preservation Commission are alterations where a certificate of appropriateness may be approved by the Zoning Administrator, as set forth Title 2, Chapter 8, “Historic Preservation,” and the Preservation Commission Rules and Procedures. Recommendations relating to lot coverage, yard requirements, parking, building height, fences, and/or landscaping shall be based upon its determination as to whether the special use or variation: (A) Is necessary and/or appropriate in the interest of historic conservation so as to not adversely affect the historical architecture or aesthetic integrity of the landmark or character of local historic districts; or (B) Is necessary to provide the owner a recoverable rate of return on the real property where the denial thereof would amount to a taking of the property without just compensation; and (C) Will not be materially detrimental to the public health, safety, and welfare, or injurious to property in the district or vicinity where the property is located. SECTION 5: Subsection 6-15-11-6, “Historic Structures Subject to Evanston Preservation Commission Review,” of the Evanston City Code of 2012, as amended, is hereby amended to as follows: 6-15-11-6. - HISTORIC STRUCTURES SUBJECT TO EVANSTON PRESERVATION COMMISSION REVIEW. (A) Changes to historic landmarks are subject to the regulations contained in the Historic Preservation Ordinance. (B) For the location of historic landmarks, s ee Title 2, Chapter 8, “Historic Preservation.”Appendix C of this Title. 379 of 426 79-O-18 ~3~ SECTION 5: The definition of “Evanston Landmark” in Section 6-18-3, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby amended to as follows: EVANSTON LANDMARK: A landmark of historic importance as defined in Title 2, Chapter 8, “Historic Preservation,”the Evanston preservation ordinance, Ordinance 23-O-17, as amended. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and must be received in evidence as provided by the Illinois Compiled Statues and the courts of the State of Illinois. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: This ordinance must be in full force and effect after its passage, approval, and publication in the manner provided by law. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2018 Adopted: _________________, 2018 Approved: ___________________________, 2018 ________________________________ Stephen H. Hagerty, Mayor 380 of 426 79-O-18 ~4~ Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Michelle L. Masoncup, Corporation Counsel 381 of 426 DRAFT- NOT APPROVED Page 1 of 5 Plan Commission Minutes 6/13/18 MEETING MINUTES PLAN COMMISSION Wednesday, June 13, 2018 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Patrick Brown, Terri Dubin, Carol Goddard, Andrew Pigozzi Members Absent: George Halik, Peter Isaac Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Colby Lewis, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Lewis called the meeting to order at 7:05 P.M. 2. APPROVAL OF MEETING MINUTES: April 11, 2018 and April 18, 2018 Commissioner Goddard made a motion to approve the meeting minutes from April 11, 2018, seconded by Commissioner Dubin. The Commission voted unanimously, 5-0, to approve the minutes of April 11, 2018. Commissioner Dubin made a correction to page 4 of the minutes for April 18, 2018. Commissioner Goddard then made a motion to approve the minutes as amended, seconded by Commissioner Dubin. The Commission voted unanimously, 5-0, to approve the amended minutes of April 18, 2018. 3. OLD BUSINESS A. TEXT AMENDMENT 18PLND-0011 Front Porches A Zoning Ordinance Text Amendment to amend City Code Sections 6-4-1-9, Yards, 6-3-8, Variations, and 6-18-3, Definitions, to modify regulations pertaining to front porches. Mr. Mangum presented a brief background on the proposed revisions to the text amendment. He stated that the previously reviewed amendment raised several 382 of 426 DRAFT- NOT APPROVED Page 2 of 5 Plan Commission Minutes 6/13/18 concerns including the amendment being too lenient and the creation of nonconforming porches, and the current and former Chairs of the ZBA drafted language that addresses them. A comparison of what was proposed was presented as well as standards for approval. Chair Lewis opened up the hearing to questions from the public. There were none. He then opened up the hearing to questions from the Commission. There were several, including: ● Clarification on which proposal exacerbates the issue of non-compliance. Mr. Mangum clarified that it was the amendment proposed by the ZBA Chairs would do so if no modifications were proposed. Staff has recommended allowing the current 10% projection for enclosed porches to address the nonconforming issue. ● Clarification on the confusion of an enclosed versus open porch. Mr. Mangum stated that staff’s proposal would create separate definitions for each where there currently is one general definition. There has been concern that a porch could be enclosed without the City’s knowledge. ● Confirmation on what items are being considered by the Commission regarding this item. Specifically, the Commission is considering two proposals, one from staff and the other from the ZBA Chairs. The Commission can recommend approval of either option, a hybrid of both, no change to the code or to send the item to the Zoning Committee for further discussion. Mr. Matt Rodgers, former ZBA Chair, provided more information, stating that he met with the current ZBA Chair, Mary Beth Berns, to come up with information that is typically seen and address issues regarding having a usable porch and more streamlined process. Ms. Berns added that the enclosing of porches lead to the proposal of a 7 ft. maximum porch depth. The two reviewed examples and further explained their proposal. ● Chair Lewis asked how frequent requests for porch permits are. Mr. Rodgers stated that it is difficult to say for certain given staff ability to approve many permits but that during his time on the ZBA, there were approximately 5 to 7 requests per year. Ms. Berns stated that porches is a way to get added lot coverage without much of an issue but then those porches can later be enclosed. ● How frequent are porch enclosures? Mr. Mangum responded that staff is unable to know for certain. Ms. Berns added that it is a fairly common occurrence to have an enclosed porch as living space. ● Mr. Brown inquired about required ADA Clearance. It was confirmed that a 5 ft. clearance is required. This could possibly be considered a hardship Chair Lewis mentioned that he had concerns regarding individual property owner rights but that the ability to obtain a variance keeps those rights. He then asked if there was a possible hardship on smaller lots. Ms. Berns mentioned that smaller lots tend to have smaller houses and that the Board wishes to avoid a situation where the porch is out of proportion with the house. 383 of 426 DRAFT- NOT APPROVED Page 3 of 5 Plan Commission Minutes 6/13/18 The Commission entered deliberation. Chair Lewis asked for feedback on the proposed definitions. Ms. Berns stated that she believed that the proposed 50% openness should be raised. Chair Lewis stated that he has some concern regarding the enclosed porch definition and that language regarding heating and air conditioning of the porch should be added to the enclosed porch definition, ensuring it is not open to the rest of the house. Commissioner Pigozzi stated he had some concerns of addressing something that is not yet an issue but believes there should be updated definitions for open and enclosed porches. Commissioner Goddard agreed that the definitions should be further defined. Mr. Mangum added that the American Planning Association publication provides example definitions, most of which are in the range of 50% to 75% openness. Commissioner Goddard made a motion to recommend approval of the ZBA Chairs’ proposed text amendment option with the addition of definitions for open and enclosed porches with inclusion of language regarding conditioning of those spaces. Commissioner Brown seconded the motion. A roll call vote was taken and the motion was approved, 3-2. Ayes: Brown, Goddard, Lewis. Nays: Dubin, Pigozzi. 2. NEW BUSINESS A. TEXT AMENDMENT 18PLND-0045 Revision of Preservation Commission Review Procedures A Zoning Ordinance Text Amendment to amend City Code Sections 6-4-6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. Ms. Jones presented a brief background on the proposed text amendment, mentioning the recently updated Historic Preservation code (Title 2, Chapter 8) as well as Commission Rules and Procedures that were reviewed the night before by the Preservation Commission. The proposed amendment to the Zoning Ordinance (Title 6) came about from concern regarding the length of the process to obtain approval of some applications for minor work and an Aldermanic referral to streamline that process. Chair Lewis asked if there were any questions from the public. Ms. Berns asked if the decisions and views of City staff are consistent with that of the Preservation Commission. She then stated that many applicants go to a 384 of 426 DRAFT- NOT APPROVED Page 4 of 5 Plan Commission Minutes 6/13/18 Preservation Commission meeting and get approval, thinking that the ZBA review will have a similar outcome which is not the case. She then suggested that consideration be made to have the Preservation Commission review be second in the review process. Chair Lewis then asked if there were any questions from staff. ● Commissioner Pigozzi requested clarification regarding if the amendment is granting staff authority to review fences. Mr. Mangum stated that staff review of fence variations is a part of what is being asked. He stated that both the Preservation Ordinance and the Preservation Commission rules permit delegation of review of certain work and approval of a certificate of appropriateness to staff. He the mentioned that the proposed amendment was discussed at the previous evening’s Preservation Commission meeting and there was no discussion on the item. ● Commissioner Pigozzi asked if the proposed changes would apply to all projects under the purview of Preservation Commission review, landmarks and properties within historic districts. Mr. Mangum confirmed that it would apply to both. Ms. Berns then asked if the proposed amendment would apply to windows as well. Mr. Mangum stated that windows could be approved by staff but also could be referred to the Commission if the scale of the project is larger or standards are not being met. ● Chair Lewis requested for differentiation between minor and major work. The Preservation Commission Rules provide a matrix which separates routine, minor and major work. ● Commissioner Goddard asked how many minor variation cases there were vs. major variations that were reviewed by staff compared to the number of cases reviewed by the Preservation Commission. That data was not available at the time. Mr. Mangum stated that there is usually one project at each Preservation Commission meeting where variations are reviewed. Mr. Rodgers stated that the proposed amendment allows individual houses within historic districts to be looked at individually and not be painted with the exact same brush as other homes that are landmarked or contribute architecturally to a historic district. Mr. Mangum emphasized that the amendment would not be making changes to the Preservation rules or to the recently revised amendment. Changes would only occur to Title 6, “Zoning”. He then provided more details on the process for review. Commissioner Pigozzi stated that there should be consideration given to providing greater review for a building that is specifically landmarked versus structures that are within an historic district but do not necessarily contribute to the historic district. Ms. Berns then provided an example that showed the need to have some latitude on 385 of 426 DRAFT- NOT APPROVED Page 5 of 5 Plan Commission Minutes 6/13/18 reviewing different landmarks. Chair Lewis then reviewed what the Plan Commission was being asked to consider. Mr. Rodgers stated that the initial question raised by Ms. Berns regarding consistency between Preservation Commission and staff decision is important and suggested that the item be held until there is more discussion on that point. Additional discussion followed regarding the review process for various projects and what portions of the proposed text amendment should be recommended for approval. Commissioner Goddard made a motion to recommend approval of the text amendment as presented by staff, seconded by Commissioner Pigozzi. A roll call vote was taken and the motion was approved, 3-2. Ayes: Dubin, Goddard, Pigozzi. Nays: Brown, Lewis 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Brown seconded the motion. A voice vote was taken and the motion was approved by voice call 5-0. The meeting was adjourned at 8:42 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 386 of 426 For City Council meeting of July 23, 2018 Item PD1 Vacation Rental Licenses For Discussion To: Honorable Mayor and Members of the City Council Planning & Development Committee From: Johanna Leonard Subject: Vacation License Rental Discussion Date: July 17, 2018 Summary: This memorandum serves as a follow-up to the discussion regarding Vacation Rental Licenses held at the January 8, 2018 meeting of the Planning & Development Committee. During that meeting the matter of a moratorium on vacation rental license and additional requirements for vacation rentals was discussed. The minutes from that meeting can be viewed here. Currently the City has issued 9 vacation rental licenses. (At the January 8, 2018 Planning & Development Committee meeting the total number of vacation rental licenses was 5 licenses). Additionally, 4 new vacation rental licenses are currently under review for consideration. The review of available units with Evanston addresses through Airbnb and VRBO websites showed that there are approximately 24 available units on Airbnb and 14 units on VRBO (in January 2018, there were approximately 25 available on Airbnb and 7 units on VRBO). Staff seeks direction on potential revisions to the vacation rental license to address the ongoing interest by property owners to convert units to vacation rentals. Areas of potential revision include (but are not limited to): 1) Owner-occupancy requirements (e.g. owner must reside at property for a certain portion of the calendar year, owner must reside within a specific distance from the property, etc.); 2) Differentiating a licensing type/process for owners who rent rooms within property or who rent entire property and/or if owner is present (e.g. communities like Austin have different types of licenses to address these); 3) Limits on the number of rental nights for a property for the calendar year; 4) Specific requirements during operation of vacation rentals (e.g. must provide information regarding neighborhood parking requirements, trash and recycling, non-smoking, posted exit route in sleeping rooms in event of emergency etc.); Memorandum 387 of 426 Page 2 of 2 5) Increase in annual license fee (currently the license fee is $50) or create a different fee structure to reflect different types of properties licensed (e.g. entire house fees, rooms, etc.); and/or 6) Minimum stay requirements (e.g. booking must be at least two nights). Attached to this memorandum are the meeting materials from January 8, 2018 regarding vacation rentals. Attachments: January 8, 2018 Planning & Development Discussion Memorandum PAS Quick Notes – Regulating Short-Term Rentals Sustainable Economies Law Center’s “Regulating Short-Term Rentals: A Guidebook for Equitable Policy” 388 of 426 For Planning & Development meeting of January 8, 2017 Item PD4 Vacation Rental Licenses For Discussion To: Chair and Members of the Planning & Development Committee From: Johanna Leonard, Community Development Director Subject: Vacation Rental Licenses Date: December 19, 2017 Summary: At the November 27, 2017 meeting of the Planning & Development Committee, Alderman Rainey made a reference to discuss a consideration of a moratorium on vacation rental licenses in Evanston until further research could be conducted on the regulation and licensing of this activity. This memorandum summarizes staff’s initial research on this topic. Staff seeks further direction on pursuing a moratorium at the next Rules Committee meeting, the issues that Council seeks to address, or if staff should continue to work on this topic. Funding Source: Not applicable Background: Title 5, Chapter 9 of the Evanston City Code includes the requirements and regulations governing vacation rental licenses. Under 5-9-2, Vacation Rental is defined as, “A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the owner’s family. The term “vacation rental” shall not include hotels or motels…lodging establishments…bed and breakfast establishments…land/or home sharing.” Additional noteworthy aspects of the City’s vacation rental licensing include: • Issued licenses are for one year and subject to annual renewal from the City Manager or his/her designee. • Annual license fees are for $50.00. • Each application must provide proof that the applicant mailed notices to all owners within 250’ of the subject property, inclusive of public streets, alleys, and other public ways. Memorandum 389 of 426 • The Planning & Development Committee will review all applications for vacation rentals and will report to City Council upon respect to the standards as dictated by the Code: o Proposed vacation rental will not cause a negative cumulative effect; o The vacation rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties; and o The proposed vacation rental is not likely to have an adverse effect upon the public health, welfare, or safety. Additional information on the rules and regulations contained in the City Code can be found here. Currently the City has issued 5 vacation rental licenses for a total of 10 units. The review of available units with Evanston addresses through Airbnb and VRBO websites showed that there are approximately 25 available units on Airbnb and 7 units on VRBO. Research from Comparable Communities: Staff researched how vacation rentals are regulated in several communities and compiled a table contrasting policies and regulations in different places. Notable characteristics of short-term rentals (STRs) in other communities included: • All short-term rentals/vacation license rentals are for units for occurrences of rentals for periods less than a period of 30 days. • Regulating ordinances for most communities appear to have been enacted recently and likely coincide with the increased popularity of VRBO and AirBnB. • Many communities offered routes for complaints to be fielded or violations for short-term rentals (e.g. Austin utilized 311 to track complaints made on these properties). • Providing ready-made instruction sheets that can be posted in units regarding trash, parking, and other relevant community information to assist guests in units. Also providing emergency-exit diagrams in all bedrooms. • Prohibition of commercial meetings or hourly rentals. Some communities specifically prohibited social events (i.e. concerts, bachelor parties, etc.) between the sleeping hours identified as (10p.m. – 7a.m.). • Maintain liability or similar insurance. • Maintain registration log of all guests that can be furnished to local municipality at any time. • Distinguishing a process for licensing/approval for owners who want to rent their property as opposed to a renter who wants to rent their unit or rooms within the unit. Additionally, both the American Planning Association and the Sustainable Economies Law Center have published articles on the issue as the sharing economy has continued to grow. These are provided as attachments to this memorandum. 390 of 426 License Vacation Rentals/Sh ort-Term Rentals? STR Operator Required to be Owner- Occupied/Primary Residence Cap on Rental Nights/year? Collect Tax? Additional Information Madison, WI Yes Yes [1] Yes Yes Tourist Rooming House FAQ Cambridge, MA Yes Yes [2] No Yes City of Cambridge STR Boulder, CO Yes Yes [3] No – Primary Yes - Accessory [4] Yes City of Boulder STR Austin, TX Yes No No Yes Austin STR Saint Paul, MN Yes No No Yes Saint Paul STR [1] Madison states that STR may only be homes that are primary residences, if the owner does not occupy the home, then rentals may not operate more than 30 days per year. If operator occupies the residence, then there is no limit to the number of days unit can be operated. [2] Cambridge distinguishes between an operator-occupied unit and an operator-adjacent unit when determining if it meets qualifications of being on-site. [3] Boulder defines principal residence as a dwelling unit in which a person resides for more than one half of the year. [4] Boulder states that accessory units may only be rented up to 120 days per year. 391 of 426 Through staff research and references from City Council members on comparable communities, it was also determined that several communities across the country are currently considering or have recently made changes to vacation rental licensing or short-term rental policy. These included: • Alexandria, Virginia • South Lake Tahoe, California • Saint Paul, Minnesota • Denver, Colorado Moratoriums should only be in place for a finite period of time. The necessity for a moratorium must be clearly articulated and the issues are fully outlined prior to the enactment of an ordinance establishing a moratorium. Staff seeks further direction from the Planning & Development Committee on the parameters of a moratorium to prepare for the Rules Committee. Attachments: PAS Quick Notes – Regulating Short-Term Rentals Sustainable Economies Law Center’s “Regulating Short-Term Rentals: A Guidebook for Equitable Policy” 392 of 426 Planning fundamentals for public officials and engaged citizens This PAS QuickNotes was prepared by David Morley, aicp, senior research associate at APA and APA’s PAS coordinator.OUICKNOTES A Publication of the American Planning Association | PAS QuickNotes No. 56 © Alex Slobodkin | Thinkstockphotos.comIn some communities with especially high demand for short-term rentals, landlords may be tempted to take units out of the long-term rental market. Regulating Short-Term Rentals The concept of renting rooms or homes on a short-term basis is not new. Many cities have boarding houses that rent rooms by the week or month, just as many small towns and rural areas host bed and breakfasts. And in some tourist hotspots, dedicated vacation rentals are common. However, new online services that facilitate short-term rentals have led to a rapid proliferation of home sharing as an alterna- tive to more traditional visitor lodging arrangements in communities across the country. In many places, this trend has sparked debates about whether or not new regulatory or enforcement mechanisms are necessary to mitigate potential effects on host communities. While different localities are likely to draw varying conclusions about the necessity of new standards or procedures, the following sections provide some context and recommendations for local policy. Background In many communities, home sharing is one facet of a larger trend commonly referred to as the “sharing economy.” This phrase often encompasses a wide range of transactions mediated by websites or mobile technology related to sharing property or services. Because home sharing has the potential to change the character of established residential areas, many communities are taking a closer look at how best to accommodate the demand for new types of lodging without undermining goals related to housing, land use, or transportation. There are three basic varieties of short-term rentals: (1) hosted sharing, where the primary occupants of a residence remain on-site with guests; (2) unhosted sharing, where the primary occupants of a resi- dence vacate the unit while it is rented to short-term guests; and (3) dedicated vacation rentals, where there are no primary occupants. Home sharing and vacation rental services can provide residents and landlords an easy way to make some extra income and, in some cases, offering residences exclusively as short-term rentals can be far more lucrative than traditional leases. Meanwhile, the properties marketed through home sharing and vacation rental sites often appeal to travelers looking for a more authentic local experience or affordable alternatives to downtown hotels and motels. For communities with a mature short-term rental market, new regulations or enforcement mechanisms may seem unnecessary. Many of these cities and counties either already have standards and procedures addressing short-term rentals on the books or have decided, based on experience, that such provisions are unnecessary. Similarly, communities with an abundance of affordable rental housing and relatively inelastic demand for conventional short-term lodging space may not feel the need to add new stan- dards or procedures to their codes. This is because home sharing is unlikely to create housing shortages or provide direct competition for hotels and motels. However, in places with a surge in home sharing combined with a shortage of affordable rental housing or unmet demand for rooms in hotels or motels, new standards and procedures may be appropriate. Clarify Use Definitions Many localities explicitly prohibit the rental of rooms or dwelling units for periods shorter than one month, unless owners comply with all applicable local regulations for boarding houses, hotels, motels, or bed and breakfasts. Meanwhile, many other cities and counties explicitly permit the short-term rental of dwelling units, subject to specific operational or location restrictions. However, few localities address short-term rentals in instances where a unit is occupied as a primary residence for the majority of the year. Often this means hosted or unhosted home sharing is either explicitly or implicitly prohibited. Given the prevalence of home sharing, it may make sense to consider adding new definitions for different types of sharing situa- tions, such as hosted or unhosted accessory home sharing and vacation rentals as a primary use. 393 of 426 Identify Appropriate Locations Some cities and counties with mature short-term rental markets permit full-time sharing in zoning districts that include a mix of primary residences and vacation rentals. Others restrict vacation rentals to tourist-oriented districts. One potential risk of permitting home sharing in residential districts is that it may incentivize landlords to take rental properties off the market, creating a shortage of affordable rental housing. Another potential risk is that frequent unhosted sharing and vacation rentals may lead to increased complaints related to noise, traffic, or parking. In areas with high concentrations of home- sharing or vacation rentals, there is also a chance that the fundamental character may change from residential to quasi-commercial. Consider New Zoning or Licensing Standards While some cities and counties have elected to explicitly prohibit home sharing altogether, several others have made recent code amendments to accommodate short-term rentals in residential districts, subject to specific zoning or licensing standards intended to mitigate community impacts. These stan- dards address topics such as registration and record keeping, advertising, fees or taxes, annual limits on the total number of short-term rental nights, spatial concentration, inspections, and insurance coverage. For example, San Francisco prohibits dedicated vacation rentals and requires residents or landlords to register all hosted and unhosted short-term rental units. It limits unhosted rentals to 90 days per year and requires registrants to pay hotel taxes and carry liability insurance for claims up to $500,000 (§41A.5.g). Meanwhile, Portland, Oregon, recently added new standards for accessory short-term rentals to address hosted and unhosted home sharing. For units where no more than two bedrooms are offered as short- term rentals, residents or landlords must obtain an administrative permit and limit unhosted sharing to a maximum of 95 days per year. Accessory short-term rentals offering more than two bedrooms are sub- ject to a conditional use approval process. In both cases, no more than 25 percent of units in multifamily buildings can be used as short-term rentals (§33.207). In Aspen, Colorado, short-term vacation rentals are permitted by right in most residential districts, provided owners obtain a business license and a vacation rental permit, designate a local property man- ager, notify any affected home owners association, and pay sales and lodging taxes (§26.575.220). Evaluate Enforcement Alternatives Without data from home-sharing and vacation rental services, communities may be dependent on complaint-driven enforcement of regulations for short-term rentals. Instead, cities and counties may find it beneficial to establish a proactive enforcement system to ensure that registered properties are complying with applicable standards. This may involve routine monitoring of listings on home-sharing service websites. In communities with short-term rental regulations, violators are typically subject to fines or the revocation of registrations or permits. Summary Home-sharing and vacation rental services are growing trends that show no sign of slowing down. While some communities may ultimately decide that short-term rentals do not have a place in estab- lished residential districts, there may be no effective enforcement mechanism for a blanket prohibi- tion. Practically speaking, the key is making regulations that are clear, easily enforced, and do not make residents or landlords out to be scofflaws unnecessarily. PAS QuickNotes (ISSN 2169-1940) is a publication of the American Planning Association’s Planning Advisory Service (PAS). © 2015 by the American Planning Association. All rights reserved. No part of this publication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system, without permission in writing. Visit PAS online at www.planning.org/pas to find out how PAS can work for you. American Planning Association staff: James M. Drinan, jd, Executive Director; David Rouse, aicp, Managing Director of Research and Advisory Services; David Morley, aicp, and Anna Read, aicp, QuickNotes Editors; Julie Von Bergen, Assistant Editor; Susan Deegan, Senior Graphic Designer. FURTHER READING 1. Published by the American Planning Association Hutchinson, Nate. 2002. “Short-Term Vacation Rentals: Residential or Commercial Use?” Zoning News, March. 2. Other Resources City Policies for Short-Term Rentals. 2015. Oak- land, California: Sustainable Economies Law Center. Available at theselc.org/str_discussion. Garvin, Elizabeth. 2015. “RMLUI Corner: Think- ing About Regulating the Sharing Economy.” Western Planner, February. Available at http://tinyurl.com/q4x3zhq. National Association of Realtors. 2015. “Field Guide to Short-Term Rental Restrictions.” Avail- able at http://tinyurl.com/pxcdwwc. A Publication of the American Planning Association | PAS QuickNotes No. 56394 of 426 REGULATING SHORT-TERM RENTALS: A Guidebook for Equitable Policy March 2016 395 of 426 CREDITS Authored by: YASSI ESKANDARI-QAJAR Policy Director, Sustainable Economies Law Center JANELLE ORSI Co-Founder and Executive Director, Sustainable Economies Law Center With input from*: JESSICA ARENA ELIZABETH BURNETT EUNICE KWON RICARDO NUNEZ CAMERON RHUDY SARA STEPHENS CASEY STRONG NEIL THAPAR CHRIS TITTLE Design lead: EUNICE KWON About SELC: Sustainable Economies Law Center­-  ®ˆÃ>˜œ˜«ÀœwÌ̅>ÌV…>ÀÌÃ̅ii}> ÌiÀÀˆÌœÀÞœv̅i˜iÜiVœ˜œ“Þ]i`ÕV>Ìiëiœ«i>LœÕÌ̅i«œÃÈLˆˆÌˆiÃ>˜`ˆ“ˆÌÃœv VÀi>̈ÛiiVœ˜œ“ˆVÃÌÀÕVÌÕÀiÃ]>˜`>`ۜV>ÌiÃvœÀ>ÜÃ̅>ÌVi>À̅iÜ>ÞvœÀVœ“- munity resilience. *(this publication does not necessarily represent their positions) 2REGULATING SHORT-TERM RENTALS This report carries a Creative Commons Attribution-ShareAlike 4.0 license, which means you are free to share (copy and redistribute the material in any medium or format) and adapt (remix, transform, and build upon the material for any purpose, even commercially.) For the full legal code, please visit https://creativecommons.org/licenses/by-sa/4.0/. 396 of 426 TABLE OF CONTENTS EXECUTIVE SUMMARY ------------------------------------------------------------------- 4 I. INTRODUCTION --------------------------------------------------------------------- 6 II. BACKGROUND ----------------------------------------------------------------------- 7 III. POSITIVE & NEGATIVE IMPACTS OF SHORT TERM RENTALS ----- 9 IV. CURRENT LAW ----------------------------------------------------------------------- 10 V. SELC’S RECOMMENDATIONS: THE BASIC COMPONENTS OF AN STR ORDINANCE ----------------- 11 č° ÃÌ>LˆÃ… i>À iw˜ˆÌˆœ˜Ã (11)  °,i«œÀ̈˜}>˜`,iVœÀ`Žii«ˆ˜}(12)  ° ÃÌ>LˆÃ…*ÀœÌiV̈œ˜ÃvœÀ̅i-Õ««Þ>˜`čvvœÀ`>LˆˆÌÞœvœÕȘ}(16)  ° Ài>Ìi*ÀœÌiV̈œ˜ÃvœÀ̅i7iLiˆ˜}œvÕiÃÌÃ(20)  ° ÃÌ>LˆÃ…"ÛiÀÈ}…Ì] œ“«>ˆ˜Ì]>˜`->˜V̈œ˜*ÀœVi`ÕÀiÃvœÀ̅i  7iLiˆ˜}œv iˆ}…LœÀÃ(21)  °*ÀiÃiÀÛi iˆ}…LœÀ…œœ`+Õ>ˆÌÞ(23)  °*ÀiÃiÀÛi*ÕLˆV/>Ý,iÛi˜ÕiÃ>˜`iÛi̅i*>ވ˜}ˆi` iÌÜii˜-/,à  >˜` œ““iÀVˆ>œÌiÃ(24) + -č ,č - "\č č- -/1 9(26) VI. GOING BEYOND IMPACT MITIGATION: RESTORATIVE APPROACHES TO REGULATING STRS ----------------- 28 3REGULATING SHORT-TERM RENTALS 397 of 426 EXECUTIVE SUMMARY -œœ˜iÀœÀ>ÌiÀ]˜i>ÀÞiÛiÀÞVˆÌÞ܈˜ii`̜>``ÀiÃÃ̅iÀ>«ˆ`ëÀi>`œvŜÀ̇ÌiÀ“Ài˜Ì>Ã° /…œÕ}…̅i>V̈ۈÌÞˆÌÃivˆÃ˜œÌ˜iÜ]ˆ˜ÀiVi˜ÌÞi>ÀÃ]Vœ“«>˜ˆiȘVÕ`ˆ˜}ƂˆÀL˜L]6, "] ˆ«ŽiÞ]>˜`œ“i>Ü>Þ…>Ûiv>VˆˆÌ>Ìi`>˜`“>ˆ˜ÃÌÀi>“i`ŜÀ̇ÌiÀ“Ài˜Ì>Ã̜>«œˆ˜Ì ܅iÀiœV>}œÛiÀ˜“i˜ÌÃ>ÀiÌ>Žˆ˜}˜œÌi]>˜`Ì>Žˆ˜}>V̈œ˜° -ÕÃÌ>ˆ˜>Li Vœ˜œ“ˆiÃ>Ü i˜ÌiÀ­-  ®œvviÀÃ̅ivœœÜˆ˜}ÀiVœ““i˜`>̈œ˜Ã̜>ÃÈÃÌ «œˆVޓ>ŽiÀÃ܈̅̅i«ÀœViÃÃœv`À>v̈˜}>œV>ŜÀ̇ÌiÀ“Ài˜Ì>œÀ`ˆ˜>˜Vi°-  ½Ã}œ>ˆÃ vœÀœV>}œÛiÀ˜“i˜ÌÃ̜VÀ>vÌŜÀ̇ÌiÀ“Ài˜Ì>«œˆVˆiÃ̅>Ì}i˜iÀ>Ìiˆ˜VÕÈÛiœ««œÀÌ՘ˆ- ̈iÃvœÀœV>Üi>Ì…‡VÀi>̈œ˜]܅ˆiL>>˜Vˆ˜}̅i˜ii`Ãœv>“i“LiÀÃœv̅iVœ““Õ˜ˆÌÞ° `i>Þ]̅iÀiÃՏÌ܈Li>˜iµÕˆÌ>Li«œˆVÞ̅>Ì«ÀœÌiVÌëÕLˆVˆ˜ÌiÀiÃÌÃ]ˆ˜VÕ`ˆ˜}…œÕȘ} >vvœÀ`>LˆˆÌÞ]…i>Ì…>˜`Ã>viÌÞ]˜iˆ}…LœÀ…œœ`µÕ>ˆÌÞ]>˜`“Õ˜ˆVˆ«>ÀiÛi˜ÕiÃ]܅ˆiÀiÌ>ˆ˜- ˆ˜}Ài>ܘ>Li>̈ÌÕ`ivœÀVˆÌÞÀiÈ`i˜ÌÃ̜…œÃÌ>˜`i>À˜“œ˜iÞvÀœ“ŜÀ̇ÌiÀ“}ÕiÃÌð ƂŜÀ̇ÌiÀ“Ài˜Ì>­-/,®ÀiviÀÃ̜>Àœœ“œÀ…œÕȘ}՘ˆÌ̅>̈ÃÀi˜Ìi`̜>«iÀܘœÀ}ÀœÕ« vœÀ>ŜÀÌ«iÀˆœ`œv̈“i]ÌÞ«ˆV>Þ՘`iÀÎ䘈}…Ìð/…ii}>ˆÌÞœv-/,ÈÃLiˆ˜}µÕiÃ̈œ˜i` ˆ˜VˆÌˆiÃ>VÀœÃÃ̅iVœÕ˜ÌÀÞLiV>ÕÃi“œÃ̏œV>«>˜˜ˆ˜}Vœ`iÃ`iw˜i-/,Ã>Ã>Vœ““iÀVˆ> >V̈ۈÌÞ>Žˆ˜̜Li`>˜`LÀi>Žv>ÃÌÃœÀˆ˜˜Ã]>˜`ÌÞ«ˆV>Þ«Àœ…ˆLˆÌ̅i“ˆ˜ÀiÈ`i˜Ìˆ>>Ài>à ܈̅œÕÌ«Àœ«iÀ«iÀ“ˆÌ̈˜}>˜`ˆVi˜Ãˆ˜}° ˜>``ˆÌˆœ˜̜i}>µÕiÃ̈œ˜Ã]-/,ÃÀ>ˆÃiˆ“«œÀÌ>˜ÌµÕiÃ̈œ˜Ã>LœÕ̏œV>«ÀˆœÀˆÌˆiÃ>˜`̅i >À}iÀÀœi-/,ë>Þˆ˜VˆÌˆiÃ>˜`˜iˆ}…LœÀ…œœ`ð/…iÃÌ>՘V…iÃÌ«Àœ«œ˜i˜ÌÃœv-/,Ã>À}Õi ̅>Ì…œÃ̈˜}ŜÀ̇ÌiÀ“}ÕiÃÌÃi˜>LiÃÀiÈ`i˜ÌÃ̜œvvÃiÌ̅iVœÃÌœv…œÕȘ}]“>ŽiivwVˆi˜Ì ÕÃiœvœÌ…iÀ܈Ãi՘ÕÃi`ë>Vi]>˜`Li˜iwÌ`ˆÀiV̏ÞvÀœ“̜ÕÀˆÃ“`œ>ÀÃ>˜`VՏÌÕÀ>iÝ- V…>˜}i°"̅iÀÃ>ÀiiÃÃVœ˜Ûˆ˜Vi`œv̅iLi˜iwÌÃœv-/,Ã]>À}Ո˜}̅>Ì̅iŜÀ̇ÌiÀ“Ài˜Ì> œvÀiÈ`i˜Ìˆ>՘ˆÌØi}>̈ÛiÞˆ“«>VÌÏœV>…œÕȘ}Ã̜VŽ]˜iˆ}…LœÀ…œœ`µÕ>ˆÌÞ]«ÕLˆVÌ>Ý ÀiÛi˜ÕiÃ]>˜`Vœ˜Ûi˜Ìˆœ˜>…œÌiÃ° ˜VˆÌˆiÃ܈̅…ˆ}……œÕȘ}`i“>˜`]̅i“œÃÌVœ˜Ìi˜ÌˆœÕÈÃÃÕiÌi˜`Ã̜Li̅iˆ“«>VÌœv -/,Ãœ˜…œÕȘ}>Û>ˆ>LˆˆÌÞ>˜`>vvœÀ`>LˆˆÌÞ°/…œÕ}…-/,Ó>Þ…i«ܓi…œÃÌÃœVV>Ȝ˜- >ÞÀi˜Ì>«œÀ̈œ˜œv̅iˆÀ«Àˆ“>ÀÞÀiÈ`i˜Vi]̅ÕÃœvvÃiÌ̈˜}“œÀÌ}>}iÃ>˜`Ài˜Ì܈̅̅i >``i`ˆ˜Vœ“i]>È}˜ˆwV>˜Ì˜Õ“LiÀœv…œÃÌÃ>ÀiÕȘ}-/,«>ÌvœÀ“Ã̜Ài˜Ì“Տ̈«i…œ“ià œÀi˜ÌˆÀi>«>À̓i˜ÌVœ“«iÝiÃ̜ÌÀ>˜Ãˆi˜ÌœVVÕ«>˜ÌȘÃÌi>`œv…œÕȘ}œV>ÀiÈ`i˜Ì𠘓>˜ÞV>ÃiÃ]-/,ÃVÀi>Ìi>“œ˜iÌ>ÀÞˆ˜Vi˜ÌˆÛi̜ňvÌ̅iÕÃiœv…œÕȘ}vÀœ“œ˜}‡ÌiÀ“ ÀiÈ`i˜Ìˆ>ÕÃi̜ÌÀ>˜Ãˆi˜ÌÕÃi]>˜`܈̅œÕÌ>««Àœ«Àˆ>ÌiÀi}Տ>̈œ˜]-/,Ã܈Vœ˜Ìˆ˜Õi̜ Ài`ÕVi̅i>“œÕ˜Ìœv…œÕȘ}>Û>ˆ>Li̜œ˜}‡ÌiÀ“ÀiÈ`i˜ÌÃq̅iÀiLÞˆ˜VÀi>Ș}̅iVœÃÌ œvœÜ˜ˆ˜}œÀÀi˜Ìˆ˜}ˆ˜>˜Þˆ“«>VÌi`>Ài>° ˜ˆ}…Ìœv̅iVœ“«i݈ÌÞœv-/,ˆÃÃÕiÃ]-  ÃiiÃ>˜ii`vœÀ“Õ˜ˆVˆ«>ˆÌˆiÃ̜Ài뜘`܈̅ ˜Õ>˜Vi`>˜`Vœ“«Ài…i˜ÃˆÛi«ÕLˆV«œˆVÞ°7iœvviÀ̅ˆÃÃiÌœvˆÃÃÕi>˜>ÞÃiÃ>˜`«œˆVÞ ÀiVœ““i˜`>̈œ˜Ã̜>ÃÈÃÌ«œˆVޓ>ŽiÀÃ]>`ۜV>ÌiÃ]>˜`ÀiÈ`i˜ÌȘÅ>«ˆ˜}ÃÕV…Ài}Տ>- ̈œ˜Ã°7ii“«…>Èâi̅>Ì̅iÀiˆÃ˜œœ˜i‡Ãˆâi‡wÌÇ>-/,Ài}Տ>̈œ˜°˜v>VÌ]œv̅ii݈Ã̈˜} œV>-/,Ài}Տ>̈œ˜Ã]˜œÌܜ>ÀiiÝ>V̏Þ>ˆŽiq>˜`vœÀ}œœ`Ài>ܘ° >V…VˆÌÞ“ÕÃÌÀi}Õ- 4REGULATING SHORT-TERM RENTALS398 of 426 >Ìi-/,Ã>VVœÀ`ˆ˜}̜ˆÌÃ՘ˆµÕiÃiÌœvVˆÀVՓÃÌ>˜ViÃ>˜`«ÀˆœÀˆÌˆiÃ]>˜`ŜՏ`>ÀÀˆÛi>Ì>˜ >««Àœ«Àˆ>Ìi>˜`iµÕˆÌ>Li«œˆVÞ̅ÀœÕ}…œ«i˜`ˆ>œ}Õi܈̅̅i`ˆÛiÀÈÌÞœvÃÌ>Ži…œ`iÀà ˆ˜ÛœÛi`°/…ivœœÜˆ˜}>ÀiŽiÞVœ˜Ãˆ`iÀ>̈œ˜ÃVˆÌˆiÃŜՏ`v>V̜Àˆ˜Ìœ>˜-/,œÀ`ˆ˜>˜Vi° ˜VÀ>v̈˜}>˜iµÕˆÌ>Li-/,«œˆVÞ]ÜiÀiVœ““i˜`̅>Ì“Õ˜ˆVˆ«>ˆÌˆiÃvœVÕÃœ˜…œÜ-/,Ã\ U “«>VÌ̅iÃÕ««Þ>˜`>vvœÀ`>LˆˆÌÞœv…œÕȘ}Æ U *ÀœÛˆ`iiVœ˜œ“ˆVLi˜iwÌ̜̅œÃi܈̅iVœ˜œ“ˆV˜ii`Æ>˜` U ƂvviV̘iˆ}…LœÀ…œœ`µÕ>ˆÌÞ° /œ>``ÀiÃÃ̅iÃiˆÃÃÕiÃ]ÜiÀiVœ““i˜`̅>Ì“Õ˜ˆVˆ«>ˆÌˆiÃÌ>Ži̅ivœœÜˆ˜}“i>ÃÕÀiÃ] ܅iÀi>««Àœ«Àˆ>Ìi\ U -iÌVi>À`iw˜ˆÌˆœ˜Ã̅>Ì`ˆÃ̈˜}ՈÅ-/,ÃvÀœ“Vœ““iÀVˆ>…œÌiÃÆ U ˆ“ˆÌ-/,Ã̜«Àˆ“>ÀÞÀiÈ`i˜ViÃ]`ˆÃ̈˜}Ոň˜}̅i“vÀœ“Û>V>̈œ˜Ài˜Ì>ÃÆ U ,iµÕˆÀiÀi}ˆÃÌÀ>̈œ˜>˜`ÀiVœÀ`Žii«ˆ˜}Æ U ˜Ã̈ÌÕÌi>V>«œ˜Ài˜Ì>˜ˆ}…ÌëiÀÞi>ÀÆ U ÃÌ>LˆÃ…«ÀœÌiV̈œ˜Ã>˜`Vœ“«>ˆ˜Ì«ÀœVi`ÕÀiÃvœÀ}ÕiÃÌÃ>˜`˜iˆ}…LœÀÃÆ U ˆ“ˆÌVÀœÜ`ˆ˜}]˜œˆÃi]>˜`«>ÀŽˆ˜}ÃÌÀ>ˆ˜ÃÆ>˜` • Collect transient occupancy tax. EXECUTIVE SUMMARY, CONT. 5REGULATING SHORT-TERM RENTALS 399 of 426 -œœ˜iÀœÀ>ÌiÀ]˜i>ÀÞiÛiÀÞVˆÌÞ܈˜ii`̜>``ÀiÃÃ̅iÀ>«ˆ`ëÀi>`œvŜÀ̇ÌiÀ“ Ài˜Ì>Ã]ÃÕV…>Ã̅œÃiv>VˆˆÌ>Ìi`LÞœ˜ˆ˜i«>ÌvœÀ“ȘVÕ`ˆ˜}ƂˆÀL˜L]6, "]ˆ«ŽiÞ] >˜`œ“i>Ü>Þ°/œ…i«œV>«œˆVޓ>ŽiÀÃ>˜`>`ۜV>ÌiÃ`À>vÌVœ“«Ài…i˜ÃˆÛi>˜` iµÕˆÌ>LiŜÀ̇ÌiÀ“Ài˜Ì>œÀ`ˆ˜>˜ViÃ]-ÕÃÌ>ˆ˜>Li Vœ˜œ“ˆiÃ>Ü i˜ÌiÀ­-  ®…>à Vœ˜`ÕVÌi`>LÀœ>`ÃÕÀÛiÞœvœV>ŜÀ̇ÌiÀ“Ài˜Ì>«œˆVˆiÃ̅>Ì…>Ûii“iÀ}i`œÛiÀ ̅i«>ÃÌvœÕÀÞi>ÀÃ]œvviÀˆ˜}̅ˆÃÃiÌœvˆÃÃÕi>˜>ÞÃiÃ>˜`ÀiVœ““i˜`>̈œ˜Ã°-  ½Ã }œ>ˆÃvœÀ-/,«œˆVˆiÃ̜}i˜iÀ>Ìiˆ˜VÕÈÛiœ««œÀÌ՘ˆÌˆiÃvœÀœV>Üi>Ì…‡VÀi>̈œ˜] ܅ˆiÃ̈L>>˜Vˆ˜}̅i˜ii`Ãœv>“i“LiÀÃœv̅iVœ““Õ˜ˆÌÞ° /œVÀi>Ìi>˜iµÕˆÌ>Li>˜`>««Àœ«Àˆ>Ìi ŜÀ̇ÌiÀ“Ài˜Ì>«œˆVÞ]i>V…VˆÌÞ“ÕÃÌ Ài}Տ>ÌiŜÀ̇ÌiÀ“Ài˜Ì>Ã>VVœÀ`ˆ˜}̜ˆÌà ՘ˆµÕiÜVˆ>>˜`iVœ˜œ“ˆVVˆÀVՓÃÌ>˜Vià >˜`«ÀˆœÀˆÌˆiÃ]>˜`ŜՏ`VÀ>vÌ܏Ṏœ˜Ã ̅ÀœÕ}…œ«i˜`ˆ>œ}Õi܈̅̅i`ˆÛiÀÈÌÞ œvÃÌ>Ži…œ`iÀȘۜÛi`°`i>Þ]̅iÀiÃՏÌ ܈Li>«œˆVÞ̅>Ì«ÀœÌiVÌëÕLˆVˆ˜ÌiÀ- iÃÌÃÃÕV…>Ã…œÕȘ}>vvœÀ`>LˆˆÌÞ]“Õ˜ˆVˆ«> ÀiÛi˜ÕiÃ]…i>Ì…>˜`Ã>viÌÞ]«>ÀŽˆ˜}]>˜` ̅iµÕ>ˆÌÞ>˜`V…>À>VÌiÀœv˜iˆ}…LœÀ…œœ`Ã] ܅ˆiÀiÌ>ˆ˜ˆ˜}Ài>ܘ>Li>̈ÌÕ`ivœÀVˆÌÞ ÀiÈ`i˜ÌÃ̜…œÃÌ>˜`i>À˜“œ˜iÞvÀœ“ŜÀ̇ ÌiÀ“}ÕiÃÌð I. INTRODUCTION 6REGULATING SHORT-TERM RENTALS SELC’s goal is for STR policies to generate inclusive opportunities for local wealth-cre- ation, while still bal- ancing the needs of all members of the com- munity. 400 of 426 WHAT IS A SHORT-TERM RENTAL? ƂŜÀ̇ÌiÀ“Ài˜Ì>­-/,®ÀiviÀÃ̜>Àœœ“œÀ…œÕȘ}՘ˆÌ̅>̈ÃÀi˜Ìi`̜>«iÀܘœÀ }ÀœÕ«vœÀ>ŜÀÌ«iÀˆœ`œv̈“i]ÌÞ«ˆV>Þ՘`iÀÎ䘈}…Ìð-/,Ã>Ài`ˆÃ̈˜VÌvÀœ“œ˜}‡ ÌiÀ“Ài˜Ì>Ãˆ˜̅>Ì̅iÀœœ“œÀ՘ˆÌˆÃÀi˜Ìi`œ˜>˜ˆ}…̏ÞœÀÜiiŽÞL>ÈÃ]܅iÀi>Ïœ˜}‡ ÌiÀ“Ài˜Ì>Ã“ÕÃÌiÝVii`̅i“ˆ˜ˆ“Õ“˜Õ“LiÀœv˜ˆ}…ÌÃÀiµÕˆÀi`LޏœV>>Üð Õi̜ ̅iLÀˆiv˜>ÌÕÀiœv-/,ÃÌ>ÞÃ]-/,}ÕiÃÌÃ>ÀiÌÞ«ˆV>ÞÌÀ>˜Ãˆi˜ÌœVVÕ«>˜ÌÃÃÕV…>ÃÌÀ>ÛiiÀà ܅œܜՏ`œÌ…iÀ܈ÃiÃÌ>Þˆ˜>…œÌiœÀȓˆ>À>VVœ““œ`>̈œ˜°œ˜}‡ÌiÀ“Ài˜Ì>Ã]œ˜ ̅iœÌ…iÀ…>˜`]ÌÞ«ˆV>Þ…œÕÃiˆ˜`ˆÛˆ`Õ>Ã܅œܜÀŽ]>ÌÌi˜`ÃV…œœ]œÀœÌ…iÀ܈Ãi܈Å̜ º«iÀ“>˜i˜ÌÞ»ÀiÈ`iˆ˜̅iVˆÌÞ° STRS ARE NOT NEW -/,Ã>Ài}>À˜iÀˆ˜}“œÀi>ÌÌi˜Ìˆœ˜LÞ̅i`>Þ]>Ã>Ài̅iœ˜ˆ˜i«>ÌvœÀ“Ã̅>Ìv>VˆˆÌ>Ìi Vœ˜˜iV̈œ˜Ã>˜`ɜÀ«>ޓi˜ÌÃLiÌÜii˜-/,}ÕiÃÌÃ>˜`…œÃÌð ÕÌ…œÃ̈˜}ŜÀ̇ÌiÀ“ }ÕiÃÌÈØœÌ>˜iÜ«…i˜œ“i˜œ˜]˜œÀÜ>È̈˜Ûi˜Ìi`LÞ̅iÃi«>ÌvœÀ“ð ivœÀi̅iÃi «>ÌvœÀ“ÃLiV>“i>Û>ˆ>Li]ÌÀ>ÛiiÀÃ܅œÜ>˜Ìi`>`ˆvviÀi˜ÌÌÞ«iœvÛ>V>̈œ˜iÝ«iÀˆi˜Vi ÜiÀi>Ài>`Þœ«Ìˆ˜}̜ÃÌ>Þ܈̅œV>ÃÀ>̅iÀ̅>˜ˆ˜…œÌiÃ]ˆ˜œÀ`iÀ̜“œÀivՏÞiÝ«iÀˆ- i˜Vi̅iVՏÌÕÀi]vœœ`]>˜`ˆviÃÌޏiœv̅iÀi}ˆœ˜°œV>Ã܅œ…œÃÌi`L>VŽ«>VŽiÀÃ]ºVœÕV… ÃÕÀviÀÃ]»«ˆ}Àˆ“Ã]>˜`̜ÕÀˆ˜}VÞVˆÃÌÃœvÌi˜`ˆ`>˜`Vœ˜Ìˆ˜Õi̜`œÜˆ˜iÝV…>˜}ivœÀ “œ˜iÞœÀΈÌÀ>`iÃ]̜Li>˜>“L>ÃÃ>`œÀœv̅iˆÀœV>i]œÀȓ«Þ̜ˆ˜ÌiÀ>VÌ܈̅ۈÈ- tors from faraway places. STRS ON THE RISE 7ˆÌ…ˆ˜̅i«>ÃÌÃiÛiÀ>Þi>ÀÃ]LœÌ…̅inumberœv«Àœ«iÀ̈iÃ>Û>ˆ>LivœÀŜÀ̇ÌiÀ“ Ài˜Ì>]>˜`̅ifrequency܈̅܅ˆV…̅iÞ>ÀiÀi˜Ìi`]…>ÛiÎÞÀœVŽiÌi`]ÌÀ>˜ÃvœÀ“ˆ˜}̅i >V̈ۈÌÞvÀœ“>V>ÃÕ>>˜`œVV>Ȝ˜>«À>V̈Vi̜>˜ˆ˜VÀi>Ș}ÞvœÀ“>ˆâi`>˜`«iÀÛ>ÈÛi >V̈ۈÌÞˆ˜VˆÌˆiÃvÀœ“->˜À>˜VˆÃVœ̜*>ÀˆÃ°"˜ˆ˜i«>ÌvœÀ“Ã…>Ûi«>Þi`>˜iÃÃ>˜Ìˆ>Àœi ˆ˜̅i-/,Lœœ“]i˜>Lˆ˜}“ˆˆœ˜Ãœv«iœ«i>ÀœÕ˜`̅iܜÀ`̜ˆÃÌ>˜`LÀœÜÃiÀi˜Ì>Ã] >˜`̜Vœ˜˜iVÌ]VœœÀ`ˆ˜>Ìi]>˜`ÌÀ>˜Ã“ˆÌ«>ޓi˜ÌÃ̅ÀœÕ}…œ˜iˆ˜ÌiÀv>Vi° /…i“œÃÌ«œ«Õ>À«>ÌvœÀ“]ƂˆÀL˜L]Ãiv‡Ài«œÀÌi`̅>ÌvÀœ“Óä£Î̜Óä£{]-/,LœœŽˆ˜}à ˆ˜ >Åۈiˆ˜VÀi>Ãi`ÎÈx«iÀVi˜Ì]ÃÌ>ÞȘ iÜ"Ài>˜Ãˆ˜VÀi>Ãi`LÞÎ{ä«iÀVi˜Ì]>˜` ÃÌ>ÞȘ*œÀ̏>˜`]>ˆ˜iˆ˜VÀi>Ãi`LÞÎÓn«iÀVi˜Ì°£7ˆÌ…ÃÕV…>ÃÕ``i˜ˆ˜VÀi>Ãiˆ˜-/, >V̈ۈÌÞ>˜`>VŽœvVœÀÀi뜘`ˆ˜}Ài}Տ>̜ÀÞ>V̈œ˜]ˆÌ½Ã˜œܜ˜`iÀVˆÌˆiÃ>Ài˜œÜviiˆ˜} ̅iivviVÌÃœv-/,Ãœ˜…œÕȘ}>˜`Ài˜Ì>“>ÀŽiÌÃ]«ÕLˆVÌ>ÝÀiÛi˜ÕiÃ]>˜`˜iˆ}…LœÀ…œœ` µÕ>ˆÌÞ° ->˜À>˜VˆÃVœˆÃœ˜iœv“>˜ÞVˆÌˆiÃ܅iÀi-/,Ã…>ÛiV>ÕÃi`…i>Ìi`Vœ˜ÌÀœÛiÀÃÞ]«>À̈V- Տ>ÀÞ>ÀœÕ˜`Ìi˜>˜ÌiۈV̈œ˜Ã>˜`Vœ˜ÛiÀȜ˜œvÀiÈ`i˜Ìˆ>՘ˆÌÃ̜Vœ““iÀVˆ>ÕÃi°Ƃ £°ƂˆÀL˜L1˜ÛiˆÃ/œ«£ä/Ài˜`ˆ˜}1°-°/À>Ûi iÃ̈˜>̈œ˜ÃvœÀ-Փ“iÀÓä£{]ƂˆÀL˜L­>Þ£]Óä£{®]…ÌÌ«Ã\ÉÉ ÜÜÜ°>ˆÀL˜L°Vœ“É«ÀiÃÃɘiÜÃÉ>ˆÀL˜L‡Õ˜ÛiˆÃ‡Ìœ«‡£ä‡ÌÀi˜`ˆ˜}‡Õ‡Ã‡ÌÀ>Ûi‡`iÃ̈˜>̈œ˜Ã‡vœÀ‡ÃՓ“iÀ‡Óä£{° II. BACKGROUND 7REGULATING SHORT-TERM RENTALS401 of 426 ÀiVi˜Ì“i“œvÀœ“̅i->˜À>˜VˆÃVœ Õ`}iÌ>˜`i}ˆÃ>̈ÛiƂ˜>ÞÃÌÃÌ>ÌiÃ̅>ÌLiÌÜii˜ œÛi“LiÀÓä£Î>˜`iLÀÕ>ÀÞÓä£x]̅iVˆÌÞ…>`>˜iÃ̈“>Ìi`x]Ó{™̜È]££ÎƂˆÀL˜L ˆÃ̈˜}Ãq>`ÕÀˆ˜}>̈“i܅i˜-/,ÃÜiÀiÃ̈ˆi}>°Ó œÌˆ˜VÕ`ˆ˜}-/,՘ˆÌψÃÌi`œ˜ œÌ…iÀ«>ÌvœÀ“ÃœÀÈÌiÃ]ƂˆÀL˜L՘ˆÌÃ>œ˜iÜiÀiÃ>ˆ`̜>“œÕ˜Ì̜££̜ÓΰÓ«iÀVi˜Ìœv ̅iVˆÌÞ½ÃÛ>V>˜Ì՘ˆÌÃ]i˜ÌˆÀi…œ“iψÃÌi`œ˜ƂˆÀL˜LÜiÀiiÃ̈“>Ìi`̜Ài“œÛi£{°n«iÀ- Vi˜Ìœv̅i̜Ì>Ài˜Ì>…œÕȘ}>Û>ˆ>LivœÀÀi˜ÌVˆÌÞ܈`i]>˜`«ÀˆÛ>Ìi>˜`Å>Ài`Àœœ“à ̅>Ì“ˆ}…̜̅iÀ܈ÃiLiœVVÕ«ˆi`LÞÀœœ““>ÌiÃÜiÀiiÃ̈“>Ìi`̜Ì>ŽiiÛi˜“œÀi՘ˆÌà œvv̅iÀi˜Ì>“>ÀŽiÌ°Î/…iÃ>“i“i“œÃÌ>Ìi`̅>Ì-/,ÃVœÕ`i>`̜Ìi˜>˜ÌiۈV̈œ˜Ã] LiV>ÕÃi…œÃÌÃ…>Ûi>w˜>˜Vˆ>ˆ˜Vi˜ÌˆÛi̜i>Ûi̅iœ˜}‡ÌiÀ“Ài˜Ì>“>ÀŽiÌ>˜`i˜ÌiÀ ̅iŜÀ̇ÌiÀ“Ài˜Ì>“>ÀŽiÌ°˜v>VÌ]̅i“i“œÀiÛi>i`̅>̘iˆ}…LœÀ…œœ`Ã܈̅̅i “œÃ̈˜Ìi˜Ãi-/,>V̈ۈÌÞ>Ãœ…>`…ˆ}…˜Õ“LiÀÃœviۈV̈œ˜Ã°{ ՓiÀœÕÜ̅iÀÃÌÕ`ˆiÃ>˜``>Ì>ÃVÀ>«ˆ˜}iÝ«œÃjÃ…>ÛiVœ˜Ìˆ˜Õi`̜ˆÕÃÌÀ>Ìi̅i ÃVœ«iœv-/,ÕÃi>˜`ˆ“«>V̈˜œÌ…iÀVˆÌˆiȘVÕ`ˆ˜}->˜À>˜VˆÃVœ] iÜ"Ài>˜Ã] >Å- ۈi] iÜ9œÀŽ]>˜`œÃƂ˜}iiðx iÜ9œÀŽÃÌ>ÌiƂÌ̜À˜iÞi˜iÀ> ÀˆV-V…˜iˆ`iÀ“>˜] Ž˜œÜ˜vœÀ…ˆÃi>ÀÞˆ˜ÛiÃ̈}>̈œ˜œv̅i-/,ˆ“«>VÌÃ]Àii>Ãi`>Ài«œÀÌŜ܈˜}̅>Ì ƂˆÀL˜LÀi˜Ì>Ãˆ˜ iÜ9œÀŽ ˆÌÞˆ˜VÀi>Ãi`vÀœ“Ó]Èx䈘Óä£ä̜£È]xä䈘Óä£{]܈̅ ˜i>ÀÞ̅Àii‡µÕ>ÀÌiÀÃœv̅iÃiˆÃ̈˜}Șۈœ>̈œ˜œvVˆÌÞœÀÃÌ>Ìi>ÜðÈƂœÃƂ˜}iià ÃÌÕ`ÞŜÜi`̅>Ì™ä«iÀVi˜ÌœvƂˆÀL˜LÀiÛi˜ÕiÃ>Ài}i˜iÀ>Ìi`˜œÌLÞ…œÃÌÃ܅œÅ>Ài >Àœœ“ˆ˜̅iˆÀ…œ“iÃ]LÕÌLÞ…œÃÌÃ܅œÀi˜ÌœÕÌentire ՘ˆÌÃ]>˜`Lޏi>Ș}Vœ“«>- ˜ˆiÃ܅œÀi˜ÌœÕÌÌܜœÀ“œÀii˜ÌˆÀi՘ˆÌð7-…œÀ̇ÌiÀ“Ài˜Ìˆ˜}ˆ˜œÃƂ˜}iiÃ…>Ã>Ãœ Ài“œÛi`Ç]ΣÈÀi˜Ì>՘ˆÌÃvÀœ“̅i“>ÀŽiÌ]܅ˆV…>“œÕ˜ÌÃ̜̅iiµÕˆÛ>i˜ÌœvÃiÛi˜ Þi>Àýœv>vvœÀ`>Li…œÕȘ}Vœ˜ÃÌÀÕV̈œ˜°n iV>ÕÃi-/,«>ÌvœÀ“ÃÀivÕÃi̜Àii>Ãi`iÌ>ˆi`ÕÃ>}i`>Ì>]̅ivՏiÝÌi˜Ìœv-/, ˆ“«>VÌÈÃÃ̈՘Vi>À° iëˆÌi̅>Ì]̅i…>˜`vՏœv«ÕLˆV>˜`ˆ˜`i«i˜`i˜Ìˆ˜ÛiÃ̈}>- ̈œ˜Ãˆ˜Ìœ-/,ˆ“«>VÌÃœ˜…œÕȘ}]˜iˆ}…LœÀ…œœ`Ã]>˜`Ì>ÝÀiÛi˜ÕiÃq̅œÕ}…«>ˆ˜Ìˆ˜} œ˜Þ>«>À̈>«ˆVÌÕÀiq«ÀœÛˆ`iÛ>Õ>Liˆ˜Ãˆ}…ÌȘ̜…œÜ-/,Ã>ÀiV…>˜}ˆ˜}VˆÌˆiÃœ˜̅i }ÀœÕ˜`°/…iÃiˆ˜ÛiÃ̈}>̈œ˜Ã>Ãœ«ÀœÛˆ`iVÕiÃ>LœÕÌ܅>ÌVˆÌˆiÃV>˜`œ̜i˜VœÕÀ>}i v>ˆÀÕÃiœv-/,Ã]“ˆ˜ˆ“ˆâi…>À“Ã]>˜`«i˜>ˆâi̅œÃi܅œۈœ>ÌiÀi}Տ>̈œ˜Ã° Ó°->˜À>˜VˆÃVœ Õ`}iÌ>˜`i}ˆÃ>̈ÛiƂ˜>ÞÃ̽Ã"vwVi]Ƃ˜>ÞÈÃœv̅iˆ“«>VÌœvŜÀ̇ÌiÀ“Ài˜Ì>Ãœ˜ …œÕȘ}]££­>Þ£Î]Óä£x®]>Û>ˆ>Li>Ì…ÌÌ«\ÉÉÜÜÜ°ÃvLœÃ°œÀ}Éœ`ՏiÃÉ-…œÜ œVՓi˜Ì°>ëݶ`œVՓi˜- ̈`rxÓÈ䣰 ΰLˆ`° {°Ibid >ÌÎä‡Î£° x°-ii]vœÀiÝ>“«i\Ƃ˜Ìˆ‡ ۈV̈œ˜>««ˆ˜}*ÀœiVÌ°>ÃÌۈiÜi` œÛi“LiÀÓ{]Óä£x°…ÌÌ«\ÉÉÜÜÜ°>˜ÌˆiÛ- ˆV̈œ˜“>««ˆ˜}«ÀœiVÌ°˜iÌÉ>ˆÀL˜L“>«°…Ì“°˜Ãˆ`iƂˆÀL˜L°>ÃÌۈiÜi` œÛi“LiÀÓ{]Óä£x°…ÌÌ«\ÉɈ˜Ãˆ`i- >ˆÀL˜L°Vœ“°Ƃ˜`]ƂˆÀL˜L>˜`->˜À>˜VˆÃVœ\ iÃVÀˆ«ÌˆÛi-Ì>̈Ã̈VÃ>˜`ƂV>`i“ˆV,iÃi>ÀV…°ƂiÝ>ÀµÕÃii° Ƃ«Àˆ£Ó]Óä£x° È°"vwViœv iÜ9œÀŽ-Ì>ÌiƂÌ̜À˜iÞi˜iÀ> ÀˆV-V…˜iˆ`iÀ“>˜]ƂˆÀL˜Lˆ˜̅iVˆÌÞ]È­"V̜LiÀÓä£{®° Ç°,œÞ->“>>˜]ƂˆÀL˜L],ˆÃˆ˜},i˜Ì]Ƃ˜`/…iœÕȘ} ÀˆÃˆÃ˜œÃƂ˜}iiÃ]έ>ÀV…Óä£x®]>Û>ˆ>Li>Ì …ÌÌ«\ÉÉÜÜÜ°>>˜i°œÀ}É>ˆÀL˜L‡Ài«œÀÌ° n°Lˆ`° BACKGROUND CONT. 8REGULATING SHORT-TERM RENTALS402 of 426 -/,ÃV>˜…>Ûi>«œÃˆÌˆÛiˆ“«>VÌœ˜VˆÌˆiÃ]ˆ˜̅>Ì̅iÞV>˜\ • Contribute to local wealthLÞ}ˆÛˆ˜}ÀiÈ`i˜ÌÃ̅iœ««œÀÌ՘ˆÌÞ̜i>À˜“œ˜iÞvÀœ“ …œÃ̈˜}̜ÕÀˆÃÌðiÜiÀ̜ÕÀˆÃ“`œ>ÀÃ}œ̜>À}iVœÀ«œÀ>Ìi…œÌiV…>ˆ˜Ã]>˜`“œÀi `œ>ÀÃÃÌ>Þ܈̅ˆ˜̅iVœ““Õ˜ˆÌÞÆ • /CMGGHƂEKGPVWUGQHURCEGLÞ>œÜˆ˜}ÀiÈ`i˜ÌÃ̜…œÃÌ}ÕiÃÌȘ>Àœœ“œÀ՘ˆÌ ܅i˜ˆÌ“ˆ}…̜̅iÀ܈ÃiLi՘ÕÃi`Æ • 2TGXGPVGEQPQOKEJCTFUJKRCPFFKURNCEGOGPVLÞ>œÜˆ˜}ܓiÀiÈ`i˜ÌÃ̜ÕÃi -/,ÀiÛi˜Õi̜“>Žii˜`ÓiiÌ>˜`ÃÌ>Þˆ˜̅iˆÀ…œ“iÃÆ • Provide both tourists and hosts with valuable social and cultural exchangeÆ>˜` • 5RTGCFVQWTKUVFQNNCTUDG[QPFV[RKECNJQVGNCPFVQWTKUOFKUVTKEVULÞ>ÌÌÀ>V̈˜} ÌÀ>ÛiiÀÃ̜iÃÃvÀiµÕi˜Ìi`˜iˆ}…LœÀ…œœ`Ã>˜`LÕȘiÃÃið ƂÌ̅iÃ>“ï“i]-/,ÃV>˜…>Ûi>˜i}>̈Ûiˆ“«>VÌœ˜VˆÌˆiÃ]ˆ˜̅>Ì̅iÞV>˜\ • Take long-term rental units off the market, VÀi>̈˜}>ÃV>ÀVˆÌÞœv…œÕȘ}œ«Ìˆœ˜Ã] >˜`«Õň˜}Õ««ÀˆViÃÆ • +PEGPVKXK\GRTQRGTV[QYPGTUVQMGGRTQQOUCPFWPKVUXCECPVQTGXGPGXKEVNQPI term tenantsˆ˜œÀ`iÀ̜“>Ži…ˆ}…iÀ«ÀœwÌ«iÀ˜ˆ}…ÌvÀœ“ŜÀ̇ÌiÀ“Ài˜ÌiÀÃÆ • 7PHCKTN[EQORGVGYKVJGUVCDNKUJGFJQVGNUKPPUCPFDGFCPFDTGCMHCUVU܅i˜ -/,Ã>Ài˜œÌÃÕLiVÌ̜̅iÃ>“iiÛiœvÌ>Ý>̈œ˜œÀÀi}Տ>̈œ˜Æ • 4GFWEGVTCPUKGPVQEEWRCPE[VCZQTpJQVGNVCZqTGXGPWGUHQTVJGEKV[܅i˜-/, …œÃÌÃiÛ>`i̅iÌ>ÝœÀ>ۜˆ`Ài“ˆÌ̈˜}̅iÌ>Ýœ˜̅i}ÀœÕ˜`Ã̅>Ì̅iÞ>Ài˜œÌœ«iÀ- >̈˜}>…œÌiÆ • Violate residential zoning codes̅>Ì>Àiˆ˜Ìi˜`i`̜ˆ“ˆÌ˜œˆÃi]ÌÀ>vwV]«>ÀŽˆ˜} ŜÀÌ>}iÃ]>˜`>V̈ۈ̈iȘVœ“«>̈Li܈̅̅iV…>À>VÌiÀœv>˜iˆ}…LœÀ…œœ`Æ • #FXGTUGN[KORCEVEQOOWPKV[EQJGUKQPLiV>ÕÃiÛ>V>̈œ˜Ài˜Ì>Ã…œÕÃi>ÀiۜÛˆ˜} VˆÀVՈÌœvÌÀ>˜Ãˆi˜ÌœVVÕ«>˜ÌÃ܅œ>Ài˜œÌVœ˜˜iVÌi`̜œÀˆ˜ÛiÃÌi`ˆ˜̅iVœ““Õ˜ˆÌÞÆ and • Reinforce class, gender, and racial inequities, because online platforms make it i>ÃÞvœÀÕÃiÀÃ̜>VÌœ˜Lˆ>ÃiÃ܅i˜ÃiiV̈˜}…œÃÌÃœÀ}ÕiÃÌÃ]>˜`LiV>ÕÃi̅iœ«- «œÀÌ՘ˆÌÞ̜Ài˜ÌˆÛˆ˜}ë>Vi̜ŜÀ̇ÌiÀ“}ÕiÃÌÃ]ˆŽi“œÃ̜̅iÀiVœ˜œ“ˆVœ««œÀÌÕ- ˜ˆÌˆiÃ]`ˆÃ«Àœ«œÀ̈œ˜>ÌiÞ«ÀˆÛˆi}iÃ̅i«ÀˆÛˆi}i`° III. POSITIVE & NEGATIVE IMPACTS OF SHORT-TERM RENTALS 9REGULATING SHORT-TERM RENTALS403 of 426 >˜Þ“Õ˜ˆVˆ«>Vœ`iëÀœ…ˆLˆÌÀiÈ`i˜ÌÃvÀœ“…œÃ̈˜}ŜÀ̇ÌiÀ“}ÕiÃÌȘiÝV…>˜}i vœÀ«>ޓi˜Ì՘iÃÃÀiÈ`i˜ÌÃVœ“«Þ܈̅>Ài}Տ>̈œ˜Ã>««ˆV>Li̜Vœ““iÀVˆ>…œ- tels and bed and breakfasts. /…iÃi>ÜÃÌi˜`̜ÀiµÕˆÀi ✘ˆ˜}>««ÀœÛ>]Vœ“«ˆ>˜Vi ܈̅…i>Ì…]LՈ`ˆ˜}]>˜` safety laws, and payment of a transient occupancy Ì>Ý­/"/®]>ÃœŽ˜œÜ˜>Ã> º…œÌiÌ>Ý°»ˆÛi˜̅>ÌÃÕV… >ÜÃ>Ài}i˜iÀ>Þ`iÈ}˜i` vœÀVœ““iÀVˆ>…œÌiÃ]ˆ˜̅i absence of a local ordinance ̅>ÌÌ>ˆœÀÃÃÕV…>ÜÃ̜-/,Ã] ̅iÃiœV>>ÜÃivviV̈ÛiÞ L>˜-/,ð i>˜Ü…ˆi]>}ÀœÜˆ˜}˜Õ“- ber of cities and counties …>ÛiVÀ>vÌi`œV>œÀ`ˆ˜>˜Vià ̅>ÌLœÌ…i}>ˆâiܓivœÀ“ œv-/,Ã>˜`ˆ“«œÃiˆ“ˆÌ>̈œ˜Ã>˜`Ài}Տ>̜ÀÞ«ÀœViÃÃiÃ̅>Ì«ÀœÌiVÌ«ÕLˆVˆ˜ÌiÀiÃÌð /…iÃiVˆÌˆiÃ>˜`VœÕ˜ÌˆiȘVÕ`iƂÕÃ̈˜]->˜À>˜VˆÃVœ]*œÀ̏>˜`] >Åۈi]->˜Ì>œ˜- ˆV>]>`ˆÃœ˜]>˜`“>˜ÞœÌ…iÀð˜ÌiÀiÃ̈˜}Þ]œv̅i`œâi˜Ãœv˜iÜ>˜`i“iÀ}ˆ˜}-/, œÀ`ˆ˜>˜ViÃ>ÀœÕ˜`̅i1°-°]˜œÌܜÀi}Տ>̈œ˜Ã>ÀiiÝ>V̏Þ>ˆŽi°˜`ii`]̅i`ˆvviÀi˜Vià >“œ˜}̅i““>ޏi˜`Û>Õ>Liˆ˜Ãˆ}…̈˜Ìœi>V…VˆÌ޽뜏ˆÌˆV>«ÀˆœÀˆÌˆiÃ]ÜVˆ>>˜`iVœ- ˜œ“ˆVÛ>ÕiÃ]>˜`ˆ˜ܓiV>ÃiÃ]̅iˆÀ“œÃ̈˜yÕi˜Ìˆ>ÃÌ>Ži…œ`iÀð >V…“Õ˜ˆVˆ«>ˆÌÞ ŜՏ`V>ˆLÀ>ÌiˆÌÃ-/,œÀ`ˆ˜>˜Vi̜ˆÌë>À̈VՏ>ÀÜVˆ>>˜`iVœ˜œ“ˆVVˆÀVՓÃÌ>˜ViÃ] LÕÌ̅iÀi>ÀiÃiÛiÀ>L>ÈVVœ˜Ãˆ`iÀ>̈œ˜Ã̅>Ì>VˆÌˆiÃ>˜`VœÕ˜ÌˆiÃŜՏ`Ì>Žiˆ˜Ìœ >VVœÕ˜Ì܅i˜`À>v̈˜}ÃÕV…>«œˆVÞ°/…iÃiVœ˜Ãˆ`iÀ>̈œ˜Ã>ÀiœÕ̏ˆ˜i`LiœÜ° IV. CURRENT LAW 10REGULATING SHORT-TERM RENTALS Interestingly, of the dozens of new and emerging STR laws around the U.S., no two regula- tions are exactly alike. Indeed, the differences among them may lend valuable insight into each city’s political priorities, social and economic values, and KPUQOGECUGUVJGKTOQUVKPƃW- ential stakeholders. 404 of 426 œV>}œÛiÀ˜“i˜ÌÃV>˜Li˜iwÌvÀœ“>`œ«Ìˆ˜}“œÀi˜Õ>˜Vi`Ài}Տ>̈œ˜Ã̅>ÌȓՏ- Ì>˜iœÕÏޏˆvÌ>˜ÞœÕÌÀˆ}…ÌL>˜œ˜-/,Ã]V…>˜˜i-/,ˆ˜Vœ“i‡i>À˜ˆ˜}œ««œÀÌ՘ˆÌˆiÃ̜ ̅œÃi܅œ˜ii`̅i“]>˜`ÀiÃÌÀˆVÌ-/,ȘÜ>ÞÃ̅>ÌÀi`ÕVi˜i}>̈ÛiiÝÌiÀ˜>ˆÌˆið7i LiˆiÛi̅>ÌÃÕV…ŜÀ̇ÌiÀ“Ài˜Ì>Ài}Տ>̈œ˜Ã“ÕÃÌLiVœ“«Ài…i˜ÃˆÛi°/…iÀivœÀi]ˆ˜ ̅ˆÃÃiV̈œ˜]Üi…ˆ}…ˆ}…Ìܓiœv̅iŽiÞii“i˜ÌÃœv>ŜÀ̇ÌiÀ“Ài˜Ì>«œˆVÞ]>˜` ˆ˜VÕ`iiÝ>“«iÃvÀœ“œV>-/,Ài}Տ>̈œ˜Ã̅ÀœÕ}…œÕÌ̅iVœÕ˜ÌÞ°*œˆVޓ>ŽiÀÃ>˜` >`ۜV>ÌiÃŜՏ`>`>«Ì̅iÃiÀiVœ““i˜`>̈œ˜Ã̜œV>Vœ˜ÌiÝÌÃ]>˜`ˆ˜ÛœÛi>`ˆÛiÀÃi ÃiÌœvÃÌ>Ži…œ`iÀȘ`œˆ˜}Ü°/…iÀiÃՏÌŜՏ`Li>˜-/,Ài}Տ>̈œ˜̅>Ìv>ˆÀÞ>˜` >VVÕÀ>ÌiÞÀiyiVÌÏœV>˜ii`Ã>˜`«ÀˆœÀˆÌˆið /…œÕ}…>`œ«Ìˆœ˜œv̅iÃiœÀȓˆ>ÀÀiVœ““i˜`>̈œ˜ÃՏ̈“>ÌiÞ`i«i˜`Ãœ˜œV> Vœ˜ÌiÝÌ]Üii˜VœÕÀ>}i«œˆVޓ>ŽiÀÃ̜Ã̈Vœ˜Ãˆ`iÀ̅i«Àˆ˜Vˆ«iÃ̅>Ì՘`iÀˆi̅iÃi ÀiVœ““i˜`>̈œ˜Ã°/…>̈˜VÕ`iÃÃiÌ̈˜}`iw˜ˆÌˆœ˜Ã̅>ÌivviV̈ÛiÞvÀ>“i̅iˆÃÃÕiÃÆ VÀi>̈˜}ÀiÃÌÀˆV̈œ˜Ã̅>Ì«ÀiÃiÀÛi…œÕȘ}>vvœÀ`>LˆˆÌÞÆ`iۈȘ}Ài}ˆÃÌÀ>̈œ˜]ÀiVœÀ`- Žii«ˆ˜}]>˜`Ài«œÀ̈˜}«ÀœViÃÃiÃ̅>Ìi˜VœÕÀ>}iVœ“«ˆ>˜Vi>˜`v>VˆˆÌ>ÌiivviV̈Ûi i˜vœÀVi“i˜ÌÆ>˜`ˆ˜VÕ`ˆ˜}“i>ÃÕÀiÃ̜i˜ÃÕÀi̅iÃ>viÌÞœv}ÕiÃÌÃ]̅i«ÀiÃiÀÛ>̈œ˜œv ˜iˆ}…LœÀ…œœ`µÕ>ˆÌÞ]>˜`̅i«ÀœÌiV̈œ˜œv«ÕLˆVÀiÛi˜Õið A. ESTABLISH CLEAR DEFINITIONS 7iÀiVœ““i˜`̅>Ì“Õ˜ˆVˆ«>ˆÌˆiÃiÃÌ>LˆÃ…Vi>À`iw˜ˆÌˆœ˜Ã̅>Ì`ˆÃ̈˜}ՈÅ>º-…œÀ̇ /iÀ“,i˜Ì>»vÀœ“>œ˜}‡ÌiÀ“Ài˜Ì>]>ÃÜi>Ã`iÃVÀˆLi̅iµÕ>ˆÌˆiÃ̅>ÌÃiÌ-/,à >«>ÀÌvÀœ“̅iˆÀ“œÀiVœ““iÀVˆ>VœÕ˜ÌiÀ«>ÀÌÃ]ˆ˜VÕ`ˆ˜}>ºœÌi]»ºœÌi]»º œ>À`ˆ˜} œÕÃi]»œÀ>º i`>˜` Ài>Žv>ÃÌ°»˜>``ˆÌˆœ˜̜`À>܈˜}`ˆÃ̈˜V̈œ˜ÃLiÌÜii˜-/,Ã>˜` œÌ…iÀ>V̈ۈ̈iÃœÀiÃÌ>LˆÃ…“i˜ÌÃ]Ài}Տ>̜ÀÓÕÃÌ>Ãœ>``ÀiÃÃÛ>Àˆ>̈œ˜Ã>“œ˜}-/,Ã] ˆ˜VÕ`ˆ˜}܅i̅iÀœÀ˜œÌ̅i՘ˆÌˆÃ>̅i…œÃ̽ëÀˆ“>ÀÞÀiÈ`i˜Vi]>˜`܅i̅iÀœÀ˜œÌ V. 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>Åۈi “iÌÀœ>Ài>«ÀœÛˆ`iÃ>˜œ˜ˆ˜i“>«ˆÕÃÌÀ>̈˜}̅i`i˜ÃˆÌÞœvÀi}ˆÃÌiÀi`˜œ˜‡œÜ˜iÀ‡œVVÕ«ˆi`-/,Și>V… Vi˜ÃÕÃÌÀ>VÌ°*Àœ«iÀÌޜܘiÀȘÌiÀiÃÌi`ˆ˜>««Þˆ˜}vœÀ>˜œ˜‡œÜ˜iÀ‡œVVÕ«ˆi`-/,«iÀ“ˆÌV>˜ÕÃi̅ˆÃ “>«>Ã>̜œ̜`iÌiÀ“ˆ˜i̅iˆÀiˆ}ˆLˆˆÌÞ° SELC RECOMMENDATIONS, CONT. 19REGULATING SHORT-TERM RENTALS There may be situations where a city will want to refrain from capping STRs in any form, such as in a city wanting to encour- age tourism and where housing is in relatively abundant supply. 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