HomeMy WebLinkAboutJune 12, 2023Page 1 ACTIONS June 12,2023
CITY COUNCIL ACTIONS
City Council
Monday,June 12,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:45 PM
Absent:None
Motions resulting from City Council -June 12 2023
Item Item Description Motion Disposition
SP1.Resolution 38-R-23,Authorizing the City
Manager to Execute Emergency
Contracts and Payments for Elevator
Shaft Structural Repairs for the City of
Evanston Police/Fire Headquarters
Staff recommended City Council approve Resolution
38-R-23,Authorizing the City Manager to Execute
Emergency Contracts and Payments for Elevator
Shaft Structural Repairs for the City of Evanston
Police/Fire Headquarters.Staff also requests
feedback on potential next steps for the long-term
renovation/relocation of the Police/Fire Headquarters
building.
Approved
for Action
9 -0
CM1.Approval of the Minutes of the Regular
City Council meeting of May 22,2023
Staff recommended the approval of the Minutes of the
Regular City Council meeting of May 22,2023
Approved on
Consent Agenda
for Action
9 -0
Page 2 ACTIONS June 12,2023
A1.Approval of the City of Evanston
Payroll,Bills List,and Credit Card
Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period May 8,2023,
through May 21,2023,in the amount of
$3,115,616.70 and the Bills List for June 13,2023,in
the amount of $9,869,697.47 and credit card activity
for the period ending April 26,2023,in the amount of
$238,440.81
Approved on
Consent Agenda
for Action
9 -0
A2.Approval of BMO Harris Amazon Credit
Card Activity
Staff recommended approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the
period ending April 26,2023,in the amount of
$19,543.56.
Approved
for Action
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
A3.Approval of a Contract Award with the
Auburn Corporation for Water
Treatment Plant Window and Door
Reglazing (Bid No.23-33)
Staff recommended the City Council authorize the
City Manager to execute an agreement with The
Auburn Corporation (10490 W 164th Place,Orland
Park,IL 60467)for Water Treatment Plant Window
and Door Reglazing (Bid No.23-33)in the amount of
$82,882.00.A full waiver of the M/W/D/EBE goal is
requested.
Funding for this project is from the Water Fund
(Account No.513.71.7330.65515),which has an
approved FY2023 budget of $100,000.00 for this
project,all of which are remaining.
Approved on
Consent Agenda
for Action
9 -0
Page 3 ACTIONS June 12,2023
A4.Approval of the Prequalification of
Consulting Firms for Transportation
Engineering and Surveying Services
(RFQ 23-10)
Staff recommended that City Council approve the
following four consulting engineering firms be
pre-qualified to be eligible to provide transportation
engineering and surveying services for a three-year
period (June 2023 -May 2025):Christopher B.Burke
Engineering,Ltd.(820 Davis Street,Suite 520,
Evanston,IL),Civiltech Engineering (Two Pierce
Place,Suite 1400,Itasca,IL),ESI Engineering (1979
North Mill Street,Suite 100,Naperville,IL)and Terra
Engineering (225 W.Ohio Street,Chicago,IL).
Approved on
Consent Agenda
for Action
9 -0
A5.Approval of Contract with Christopher
B.Burke Engineering,Ltd,to Provide
Engineering Services for the Central
Street/Central Park Avenue Traffic
Signal Modernization Project
Staff recommended that City Council authorize the
City Manager to execute a contract with Christopher
B.Burke Engineering,Ltd.(820 Davis Street,Suite
520,Evanston.IL 60201)in the amount of $88,200.00
to provide engineering services for the Central
Street/Central Park Avenue traffic signal
modernization project.
The project will be funded from the Capital
Improvement Fund 2023 General Obligation Bonds.
Approved
for Action
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
A6.Approval of Contract with TERRA
Engineering,Ltd.for 2023 Capital
Improvements Projects Construction
Engineering
Staff recommended that City Council authorize the
City Manager to execute a contract with TERRA
Engineering,Ltd.(225 West Ohio Street,4th Floor,
Chicago,IL 60654)for 2023 Capital Improvements
Projects Construction Engineering in the
not-to-exceed amount of $107,624.00.
Funding is provided from the General Fund Public
Works Bureau of Capital Planning (Account
415.40.4410.62185.This contract is not budgeted but
will be mostly offset by the savings in salaries and
benefits from vacant positions.
Approved on
Consent Agenda
for Action
9 -0
Page 4 ACTIONS June 12,2023
A7.Approval of Contract with Christopher
B.Burke Engineering,Ltd,to Provide
Engineering Services for Leon Place
Reconstruction Project (Simpson Street
to Ridge Avenue)
Staff recommended that City Council authorize the
City Manager to execute a contract with Christopher
B.Burke Engineering,Ltd.(820 Davis Street,Suite
520,Evanston,IL 60201)to provide engineering
services for the Leon Place Reconstruction Project
(Simpson Street to Ridge Avenue)in the amount of
$138,364.00.
The project will be funded from the Motor Fuel Tax
(MFT)Fund (Account 200.40.5100.65515 –423015).
This project is not budgeted in FY 2023,but funding is
available in the MFT Fund.
Approved
for Action
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
A8.Approval of a Sole-Source Purchase
with Rainbow Ecoscience for Arbotect
Fungicide
Staff recommended the City Council authorize the
City Manager to execute an agreement with Rainbow
Ecoscience (11571 K-Tel Drive,Minnetonka,MN
55343)for the sole-source purchase of 56 gallons of
Arbotect fungicide for a total purchase amount of
$27,618.08.A solesource purchase requires a 2/3
vote of the Councilmembers.
Funding for this purchase is from the General Fund
(Account No.100.40.4320.62496),which has an
approved FY2023 budget of $38,000,all of which is
remaining.
Approved on
Consent Agenda
for Action
9 -0
A9.Approval of Vending Machine Services
Contract Renewal (RFP #18-12)
Staff recommended City Council authorize the City
Manager to execute a professional services contract
renewal with Mark Vend Company (3000 MacArthur
Boulevard,Northbrook,IL 60062)to provide vending
machine services for various City facilities.
There is no cost associated with this contract.
Approved on
Consent Agenda
for Action
9 -0
Page 5 ACTIONS June 12,2023
A10.Approval of the Sixth Addendum to the
Phoenix Security,LTD.Agreement
Staff recommended City Council authorize the City
Manager to execute the 6th addendum to the Phoenix
Security,LTD.Agreement.This addendum will
provide a second security guard at the Robert Crown
Community Center through the end of 2023.The total
cost for this additional guard will be $47,665.
Funding will be provided by the General Fund,CMO
account 100.15.1505.62509.This account has a
budget allocation of $210,000 and a remaining
balance of $82,842.
Approved on
Consent Agenda
for Action
9 -0
A11.Approval of Change Order No.1 to the
Agreement with Bolder Contractors,
Inc.for the 2023 Water Main
Improvements and Street Resurfacing
Project (Bid No.23-26)
Staff recommended the City Council authorize the
City Manager to execute Change Order No.1 to the
agreement with Bolder Contractors,Inc.(316 Cary
Point Drive,Cary,IL 60013)for the 2023 Water Main
Improvements and Street Resurfacing Project (Bid
No.23-26)in the amount of $137,792.00.
This change order is not budgeted.Staff recommends
funding be provided by the General Fund
(415.40.4219.65515 -420012)
Approved on
Consent Agenda
for Action
9 -0
A12.Resolution 39-R-23,Authorizing the City
Manager to Negotiate and Execute a
Sewer Easement Agreement with the
Metropolitan Water Reclamation District
Staff recommended City Council approval of
Resolution 39-R-23,Authorizing the City Manager to
Negotiate and Execute a Sewer Easement
Agreement with the Metropolitan Water Reclamation
District.Funding will be provided by the Sewer Fund.
The amount of the agreement is yet to be determined.
Approved on
Consent Agenda
for Action
9 -0
A13.Ordinance 52-O-23 Amending City Code
Section 10-11-10 "Limited Parking"
Councilmember Nieuwsma and Staff recommend the
adoption of Ordinance 52-O-23 amending Title 10,
Chapter 11,Section 10 Schedule X(F)(8)“Limited
Parking”to remove approximately four spaces
designated as District F permit required spaces.
Approved on
Consent Agenda
for Introduction
9 -0
Page 6 ACTIONS June 12,2023
A14.Ordinance 53-O-23,Authorizing the City
Manager to Negotiate the Sale Of
City-Owned Real Property Located East
of 2137 Crawford Avenue
Staff recommended City Council adoption of
Ordinance 53-O-23,Authorizing the City Manager to
Negotiate the Sale Of City-Owned Real Property
Located East of 2137 Crawford Avenue.A two-thirds
majority is required for adoption of this ordinance.
Approved on
Consent Agenda
for Introduction
9 -0
A15.Ordinance 59-O-23,Amending City
Code Section 10-11-18 "Residents
Parking Only Districts"
Councilmember Revelle and staff recommend the
adoption of Ordinance 59-O-23,Amending City Code
Section 10-11-18 "Residents Parking Only Districts"
to add the residences on 1600-1800 Central St,not
including properties designated as Transit-Oriented
Developments,as residents eligible to purchase
permits.
Approved on
Consent Agenda
for Action
9 -0
A16.Ordinance 50-O-23,Amending Title 7,
Chapter 8 Concerning the Protection of
Public Trees
Staff recommended City Council adoption of
Ordinance 50-O-23,Amending Title 7,Chapter 8,
Concerning the Protection of Public Trees.
Approved on
Consent Agenda
for Action
9 -0
P1.Ordinance 51-O-23 Authorizing the Sale
Of City-Owned Real Property at 1805
Church Street,1708 Darrow Avenue,
and 1710 Darrow Avenue,Evanston,
Illinois
Staff recommended approval of Ordinance 51-O-23,
authorizing the City Manager to execute a sale
contract for City-owned real property located at 1805
Church Street,1708 Darrow Avenue,and 1710
Darrow Avenue,to Housing Opportunity Development
Corporation (“HODC”)for a mixeduse development
with 33 units of affordable housing.A two-thirds
majority is required for adoption of this ordinance.
Approved
for Inttoduction
7 -1
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:Kelly
Absent:Suffredin
P2.Ordinance 54-O-23 approving a Special
Use for a Planned Development and a
Special Use for a Daycare Center-Child
at 3434 Central Street
The Land Use Commission recommended denial of
the proposed Planned Development and Special Use
Permit to construct a Daycare Center-Child,
Kensington School.
Removed from
Agenda
Page 7 ACTIONS June 12,2023
HCDC1.Ordinance 49-O-23,Amending City
Code Section 4-18-3 Concerning the
Demolition Tax
The Housing and Community Development
Committee recommended City Council approval of
Ordinance 49-O-23,amending City Code Section
4-18-3,the Demolition Tax Code,to increase the
amount of the Demolition Tax.
Approved on
Consent Agenda
for Introduction
9 -0
HS1.Resolution 36-R-23 Approval of an
Honorary Street Name Sign Designation
The Human Services Committee and staff
recommended the adoption of Resolution 36-R-23,
designating that portion of Leland Avenue,
betweenChurch Street and Lyons Street,with the
Honorary Street Name Sign,“Janet Alexander Davis
Way.”
The approximate total cost to create three street
name signs is $200.Funds for the honorary street
name sign program are budgeted in the Public Works
Agency,Public Service Bureau -Traffic Operations'
materials fund (Account 100.40.4520.65115),which
has a fiscal year budget of $58,000 and a
year-to-date balance of $30,000.
Approved
for Action
9 -0
HS2.Ordinance 57-O-23,Amending City
Code Section 9-8,Creating the “Safe
Storage Act”
Mayor Biss and the Human Services Committee
recommended adoption of Ordinance 57-O-23,
amending City Code Title 9,Chapter 8,Creating the
"Safe Storage Act."
Approved
for Introduction
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
Page 8 ACTIONS June 12,2023
R1.Resolution 40-R-23,Adoption of the
Civility Pledge by the Mayor and City
Council
The City Manager and the Rules Committee
recommended the adoption of Resolution 40-R-23,
establishing a Civility Pledge to ensure that the
communication between local elected officials
remains open,honest,and transparent.
Approved
for Action
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
R2.Ordinance 58-O-23,Amending Title 1,
Chapter 13,Section 4,"Wards and
Precincts"of the Evanston City Code
The Redistricting Committee and the Rules
Committee recommend the Adoption of Ordinance
58-O-23,Amending Title 1,Chapter 13,Section 4,
"Wards and Precincts"of the Evanston City Code.
Approved on
Consent Agenda
for Introduction
9 -0
AP1.Appointments and Reappointments to
Boards,Commissions,and Committees
The Mayor recommended City Council approval of the
appointments of Julia Pantoga to the Commission on
Aging and Disabilities,Barry Miller,Jihan Varisco,and
Sylvia Corcoran to the Citizen Police Review
Commission,and the reappointment of Blanca Lule to
the Citizen Police Review Commission.
Approved on
Consent Agenda
for Action
9 -0