HomeMy WebLinkAboutJune 12, 2023AGENDA
City Council
Monday, June 12, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 5:45pm
City Council convenes at 6:45pm or the conclusion of Planning & Development Committee
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Page
(I)ROLL CALL - COUNCILMEMBER REID
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
LGBTQ Pride Month - June 2023
National Gun Violence Awareness Day - June 2, 2023
Evanston's Real Independence/Freedom Day Juneteenth - June 19, 2023
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Distinguished Budget Presentation Award from the Government Finance Officers
Association
Update from Drexwood
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their on addressed be to topic non-agenda a item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers is Comment Comment. Public Public respond not do during
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages otherwise in any other disorderly conduct which disrupts, disturbs or
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Resolution 38-R-23, Authorizing the City Manager to Execute
Emergency Contracts and Payments for Elevator Shaft Structural
Repairs for the City of Evanston Police/Fire Headquarters
Staff recommends City Council approve Resolution 38-R-23, Authorizing
the City Manager to Execute Emergency Contracts and Payments for
Elevator Shaft Structural Repairs for the City of Evanston Police/Fire
Headquarters. Staff also requests feedback on potential next steps for
the Police/Fire the Headquarters renovation/relocation long-term of
building.
For Action
Resolution 38-R-23, Authorizing the City Manager to Execute
Emergency Contracts and Payments for Elevator Shaft Structural
Repairs
13 - 19
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of May
22, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of May 22, 2023
For Action
Approval of the Minutes of the Regular City Council meeting of May 22,
2023
20 - 35
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 8, 2023, through May 21, 2023, in the amount of
$3,115,616.70 and the Bills List for June 13, 2023, in the amount of
$9,869,697.47 and credit card activity for the period ending April 26,
2023, in the amount of $238,440.81
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
36 - 78
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending April 26, 2023, in the
amount of $19,543.56.
For Action
Approval of BMO Harris Amazon Credit Card Activity
79 - 81
A3.Approval of a Contract Award with the Auburn Corporation for
Water Treatment Plant Window and Door Reglazing (Bid No. 23-33)
Staff recommends the City Council authorize the City Manager to
execute an agreement with The Auburn Corporation (10490 W 164th
Place, Orland Park, IL 60467) for Water Treatment Plant Window and
Door Reglazing (Bid No. 23-33) in the amount of $82,882.00. A full
waiver of the M/W/D/EBE goal is requested.
Funding for this project is from the Water Fund (Account No.
513.71.7330.65515), which has an approved FY2023 budget of
$100,000.00 for this project, all of which are remaining.
For Action
Approval of a Contract Award with the Auburn Corporation for Water
Treatment Plant Window and Door Reglazing (Bid No. 23-33)
82 - 85
A4.Approval of the Prequalification of Consulting Firms for
Transportation Engineering and Surveying Services (RFQ 23-10)
four the approve following City that recommends Staff Council
consulting engineering firms be pre-qualified to be eligible to provide
transportation engineering and surveying services for a three-year
period (June 2023 - May 2025): Christopher B. Burke Engineering, Ltd.
(820 Davis Street, Suite 520, Evanston, IL), Civiltech Engineering (Two
Pierce Place, Suite 1400, Itasca, IL), ESI Engineering (1979 North Mill
Street, Suite 100, Naperville, IL) and Terra Engineering (225 W. Ohio
Street, Chicago, IL).
For Action
Approval of the Prequalification of Consulting Firms for Transportation
Engineering and Surveying Services (RFQ 23-10)
86 - 90
A5.Approval of Contract with Christopher B. Burke Engineering, Ltd,
to Provide Engineering Services for the Central Street/Central Park
Avenue Traffic Signal Modernization Project
Staff recommends that City Council authorize the City Manager to
execute a contract with Christopher B. Burke Engineering, Ltd. (820
Davis of amount the 60201) in Evanston. 520, Suite Street, IL
$88,200.00 to provide engineering services for the Central
Street/Central Park Avenue traffic signal modernization project.
The project will be funded from the Capital Improvement Fund 2023
General Obligation Bonds. A detailed funding summary is provided in
the memo below.
For Action
Approval of Contract with Christopher B. Burke Engineering, Ltd., for
engineering services related to the Central Street/Central Park Avenue
Traffic Signal Modernization Project
91 - 111
A6.Approval of Contract with TERRA Engineering, Ltd. for 2023
Capital Improvements Projects Construction Engineering
Staff recommends that City Council authorize the City Manager to
execute a contract with TERRA Engineering, Ltd. (225 West Ohio
Street, 4th Floor, Chicago, IL 60654) for 2023 Capital Improvements
Projects in the not-to-exceed amount of Construction Engineering
$107,624.00.
Funding is provided from the General Fund Public Works Bureau of
Capital Planning (Account 415.40.4410.62185. This contract is not
budgeted but will be mostly offset by the savings in salaries and benefits
from vacant positions.
For Action
Approval of Contract with TERRA Engineering, Ltd. for 2023 Capital
Improvements Projects Construction Engineering
112 - 119
A7.Approval of Contract with Christopher B. Burke Engineering, Ltd,
to Provide Engineering Services for Leon Place Reconstruction
Project (Simpson Street to Ridge Avenue)
Staff recommends that City Council authorize the City Manager to
execute a contract with Christopher B. Burke Engineering, Ltd. (820
Davis Street, Suite 520, Evanston, IL 60201) to provide engineering
services for the Leon Place Reconstruction Project (Simpson Street to
Ridge Avenue) in the amount of $138,364.00.
Fund (MFT) Fuel Motor the Tax funded be will project The from
(Account 200.40.5100.65515 – 423015). This project is not budgeted in
FY 2023, but funding is available in the MFT Fund.
For Action
Approval of Contract with Christopher B. Burke Engineering, Ltd, to
Provide Engineering Services for Leon Place Reconstruction Project
120 - 138
A8.Approval of a Sole-Source Purchase with Rainbow Ecoscience for
Arbotect Fungicide
Staff recommends the City Council authorize the City Manager to
execute an agreement with Rainbow Ecoscience (11571 K-Tel Drive,
Minnetonka, MN 55343) for the sole-source purchase of 56 gallons of
Arbotect fungicide for a total purchase amount of $27,618.08. A sole-
source purchase requires a 2/3 vote of the Councilmembers.
Funding for this purchase is from the General Fund (Account No.
100.40.4320.62496), of budget an approved which has FY2023
$38,000, all of which is remaining.
For Action
Approval of a Sole Source Purchase of Arbotect Fungicide from
Rainbow Treecare Scientific Advancements
139 - 141
A9.Approval of Vending Machine Services Contract Renewal (RFP #18-
12)
Staff recommends City Council authorize the City Manager to execute a
professional services contract renewal with Mark Vend Company (3000
MacArthur Northbrook, 60062) to provide vending Boulevard, IL
machine services for various City facilities.
There is no cost associated with this contract.
For Action
Approval of Vending Machine Services Contract Renewal (RFP #18-12)
142 - 158
A10.Approval of the Sixth Addendum to the Phoenix Security, LTD.
Agreement
Staff recommends City Council authorize the City Manager to execute
the 6th addendum to the Phoenix Security, LTD. Agreement. This
addendum will provide a second security guard at the Robert Crown
Community Center through the end of 2023. The total cost for this
additional guard will be $47,665.
Funding will be provided by the General Fund, CMO account
100.15.1505.62509. This account has a budget allocation of $210,000
and a remaining balance of $82,842.
For Action
Approval of the Sixth Addendum to the Phoenix Security, LTD.
Agreement
159 - 164
A11.Approval of Change Order No. 1 to the Agreement with Bolder
Contractors, Inc. for the 2023 Water Main Improvements and Street
Resurfacing Project (Bid No. 23-26)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the agreement with Bolder Contractors,
Inc. (316 Cary Point Drive, Cary, IL 60013) for the 2023 Water Main
Improvements and Street Resurfacing Project (Bid No. 23-26) in the
amount of $137,792.00.
This change order is not budgeted. Staff recommends funding be
provided by the General Fund (415.40.4219.65515 - 420012).
For Action
Approval of Change Order No. 1 to the Agreement with Bolder
Contractors, Inc. for the 2023 Water Main Improvements and Street
Resurfacing Project
165 - 168
A12.Resolution 39-R-23, Authorizing the City Manager to Negotiate and
Execute a Sewer Easement Agreement with the Metropolitan Water
Reclamation District
Staff recommends City Council approval of Resolution 39-R-23,
Sewer a the and Negotiate to Manager City Authorizing Execute
Easement Agreement with the Metropolitan Water Reclamation District.
Funding will be provided by the Sewer Fund. The amount of the
agreement is yet to be determined.
For Action
Resolution 39-R-23, Authorizing the City Manager to Negotiate and
Execute a Sewer Easement Agreement with the Metropolitan Water
Reclamation District
169 - 200
A13.Ordinance 52-O-23 Amending City Code Section 10-11-10 "Limited
Parking"
Councilmember Nieuwsma and Staff recommend the adoption of
Ordinance 52-O-23 amending Title 10, Chapter 11, Section 10 Schedule
X(F)(8) spaces four approximately Parking” to “Limited remove
designated as District F permit required spaces.
For Introduction
Ordinance 52-O-23 Amending City Code Section 10-11-10
201 - 204
A14.Ordinance 53-O-23, Authorizing the City Manager to Negotiate the
Sale Of City-Owned Real Property Located East of 2137 Crawford
Avenue
of 53-O-23, Ordinance adoption City recommends Staff Council
Authorizing the City Manager to Negotiate the Sale Of City-Owned Real
Property Located East of 2137 Crawford Avenue. A two-thirds majority
is required for adoption of this ordinance.
For Introduction
Ordinance 53-O-23, Authorizing the City Manager to Negotiate the Sale
Of City-Owned Real Property Located East of 2137 Crawford Avenue
205 - 211
A15.Ordinance 59-O-23, Amending City Code Section 10-11-18
"Residents Parking Only Districts"
Councilmember Revelle and staff recommend the adoption of Ordinance
59-O-23, Amending City Code Section 10-11-18 "Residents Parking
Only Districts" to add the residences on 1600-1800 Central St, not
including properties designated as Transit-Oriented Developments, as
residents eligible to purchase permits.
For Introduction
Ordinance 59-O-23, Amending City Code Section 10-11-18
212 - 216
A16.Ordinance 50-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Public Trees
Staff City Council adoption of Ordinance 50-O-23, recommends
Amending Title 7, Chapter 8, Concerning the Protection of Public Trees.
For Action
Ordinance 50-O-23
217 - 235
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.City-Owned Of Sale Real Authorizing 51-O-23 Ordinance the
Property at 1805 Church Street, 1708 Darrow Avenue, and 1710
Darrow Avenue, Evanston, Illinois
Staff recommends approval of Ordinance 51-O-23, authorizing the City
Manager to execute a sale contract for City-owned real property located
at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue,
to Housing Opportunity Development Corporation (“HODC”) for a mixed-
use development with 33 units of affordable housing. A two-thirds
majority is required for adoption of this ordinance.
For Introduction
Ordinance 51-O-23 Authorizing the Sale Of City-Owned Real Property
at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue
236 - 294
P2.for a Use Planned a approving Ordinance 54-O-23 Special
Development and a Special Use for a Daycare Center-Child at 3434
Central Street.
the of proposed recommends Commission Use Land The denial
Planned Development and Special Use Permit to construct a Daycare
Center-Child, Kensington School.
For Introduction
Ordinance 54-O-23 approving a Special Use for a Planned Development
and a Special Use for a Daycare Center-Child at 3434 Central Street
295 - 337
(X)CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE
HCDC1.Ordinance 49-O-23, Amending City Code Section 4-18-3
Concerning the Demolition Tax
The Housing and Community Development Committee recommends
City Council approval of Ordinance 49-O-23, amending City Code
Section 4-18-3, the Demolition Tax Code, to increase the amount of
the Demolition Tax.
For Introduction
Ordinance 49-O-23, Amending City Code Section 4-18-3 Concerning
the Demolition Tax
338 - 342
(XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.Resolution 36-R-23 Approval of an Honorary Street Name Sign
Designation
The Human Services Committee and staff recommend the adoption of
Resolution 36-R-23, designating that portion of Leland Avenue, between
Church Street and Lyons Street, with the Honorary Street Name Sign,
“Janet Alexander Davis Way.”
The approximate total cost to create three street name signs is $200.
Funds for the honorary street name sign program are budgeted in the
Public Works Agency, Public Service Bureau - Traffic Operations'
materials fund (Account 100.40.4520.65115), which has a fiscal year
budget of $58,000 and a year-to-date balance of $30,000.
For Action
Resolution 36-R-23 Approval of an Honorary Street Name Sign
Designation
343 - 357
HS2.Ordinance 57-O-23, Amending City Code Section 9-8, Creating the
“Safe Storage Act”
Mayor Biss and the Human Services Committee recommend adoption of
Ordinance 57-O-23, amending City Code Title 9, Chapter 8, Creating
the "Safe Storage Act."
For Action
Ordinance 57-O-23, Amending City Code Section 9-8, Creating the
“Safe Storage Act”
358 - 363
(XII)CONSENT AGENDA - RULES COMMITTEE
R1.Resolution 40-R-23, Adoption of the Civility Pledge by the Mayor
and City Council
The City Manager and the Rules Committee recommend the adoption of
Resolution 40-R-23, establishing a Civility Pledge to ensure that the
communication between local elected officials remains open, honest,
and transparent.
For Action
Resolution 40-R-23, Adoption of the Civility Pledge by the Mayor and
City Council
364 - 366
R2.Ordinance 58-O-23, Amending Title 1, Chapter 13, Section 4,
"Wards and Precincts" of the Evanston City Code
The Redistricting Committee and the Rules Committee Recommend the
Adoption of Ordinance 58-O-23, Amending Title 1, Chapter 13, Section
4, "Wards and Precincts" of the Evanston City Code.
For Introduction
Ordinance 58-O-23, Amending Title 1, Chapter 13, Section 4,
367 - 375
(XIII)APPOINTMENTS
AP1.Approval of Appointments and Reappointments to Boards,
Commissions, and Committees.
The Mayor recommends City Council approval of the appointments of
Julia Pantoga to the Commission on Aging and Disabilities, Barry Miller,
Jihan Review Police Citizen the Sylvia Corcoran and Varisco, to
Commission, and the reappointment of Blanca Lule to the Citizen Police
Review Commission.
For Action
Approval of Appointments and Reappointments to Boards,Commissions,
and Committees.
376
(XIV)CALL OF THE WARDS
provide or announce Mayor to by upon called be shall the (Councilmembers
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XV)EXECUTIVE SESSION
(XVI)ADJOURNMENT
(XVI UPCOMING COMMITTEE MEETINGS)
DATE TIME BOARD/COMMITTEE/COMMISSION
6/13/2023 5:00PM Finance & Budget Committee
6/13/2023 7:00PM Preservation Commission
6/14/2023 6:30PM Northwestern University/City Committee
6/14/2023 7:00PM Land Use Commission (Canceled)
6/15/2023 6:00PM Parks & Recreation Board
6/15/2023 6:30PM Equity & Empowerment Commission
6/20/2023 7:00PM Housing & Community Development Act Committee
6/21/2023 6:00PM Participatory Budgeting Leadership Committee
6/21/2023 6:00PM M/W/D/EBE Development Committee