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HomeMy WebLinkAbout09.14.20AGENDA City Council Monday, September 14, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:30 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee begins at 5pm City Council convenes at 5:30pm or the conclusion of Planning & Development Committee As the result of an executive order issued by Governor J.B. Pritzker suspending in-person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely. Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing at form online the Clerk's City Office's www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I)ROLL CALL: BEGIN WITH ALDERMAN BRAITHWAITE (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS Hispanic Heritage Month - September 2020 National Senior Center Month - September 2020 Emergency Preparedness Month - September 2020 City Manager Search Update (III)CITY MANAGER PUBLIC ANNOUNCEMENTS (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, all for provided be shall forty-five of period a minutes comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.City Council Review and Discussion of Mayor Hagerty's 90-day Use of Force Pledge Staff recommends the City Council review and discuss Mayor Hagerty's 90-day Use of Force Pledge. For Discussion City Council review and discuss of Mayor Hagerty's 90-day Use of Force Pledge 14 - 15 SP2.Economic Development Update and Strategy Staff seeks to provide City Council with an update on the economic climate in Evanston prior to and during COVID-19. For Action: Accept and Place on File Economic Development Update and Strategy 16 - 25 (VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RUE SIMMONS A1.Approval of the City of Evanston Payroll, Bills and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of July 20, 2020, through August 2, 2020, in the amount of $2,397,828.77, August 3, 2020, through August 16, in the amount $2,379,274.86 Bills List for September 15, 2020, in the amount of $7,737,393.20 and credit card activity for the period ending June 26, 2020, in the amount of $212,669.05. For Action Approval of the City of Evanston Payroll and Bills 26 - 58 A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending June 26, 2020, in the amount of $10,735.11. For Action Approval of BMO Harris Amazon Credit Card Activity 59 - 60 A3.Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services Staff recommends City Council approval of the purchase of Cisco SmartNet annual licenses and software support from CDW (120 S. Riverside, Chicago, IL 60606) in the amount of $70,471.64. This agreement provides support for the City’s essential computer networking and security systems. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $270,530.23. For Action Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services 61 - 140 A4.Approval of Contract Award for Microfiche Digital Conversion Services with Microsystems, Inc. Staff recommends that City Council authorize the City Manager to execute a sole source service agreement with Microsystems, Inc. (625 Academy Drive, Northbrook, IL 60062) for the digital conversion of the microfiche stored within the Community Development Department and at Microsystems Inc.’s location. The total cost of this one-time expense estimated between $85,000-$95,000. The final cost will be determined based on the total number of microfiche being scanned. Funding is Division Service Inspection and Software the by provided Building Maintenance Unit (Account 100.21.2126.62236), was has an approved FY 2020 budget of $151,189 and a YTD balance of $150,127.80. For Action Approval of Contract Award for Microfiche Digital Conversion Services with Microsystems, Inc. 141 - 144 A5.Approval of Special Event: American Legion Post 42 Patio Concerts Staff recommends approval of the special event permit application submitted by the Evanston American Legion Post 24 to host live music concerts on city property adjacent to the Chandler-Newberger Center. Costs a 100% require city for provided services for events reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action Approval of Special Event: American Legion Post 42 Patio Concerts 145 - 156 A6.Approval of Contract Award with A. Epstein & Sons International, Inc. for the Chicago Avenue Corridor Improvement Project Phase I Engineering Services Staff recommends that City Council authorize the City Manager to execute an agreement with A. Epstein & Sons International Inc. (600 West Fulton Street, Chicago, IL 60661) in the amount of $467,146.44 to provide Phase I Engineering Services for the Chicago Avenue Corridor Improvement Project Engineering Services. This project will be funded from the Capital Improvement Fund 2020 General Obligation Bonds (Account No. 415.40.4120.62145 - 420003) which has FY 2020 budget of $400,000 for this project, all of which is remaining. Additional funding in the amount of $68,000 will come from savings in other projects. For Action Approval of Contract Award with A. Epstein & Sons International, Inc. for the Chicago Avenue Corridor Improvement Project Phase I Engineering Services 157 - 193 A7.Approval of Contract Award with Granite Inliner, LLC for 2020 CIPP Sewer Rehabilitation – Contract B (Bid No. 20-41) Staff recommends that City Council authorize the City Manager to execute a contract for the 2020 CIPP Sewer Rehabilitation – Contract B (Bid No. 20-41) with Granite Inliner, LLC (5031 W. 66th Street, Bedford Park, IL 60638) in the amount of $371,265.00. Funding for this project is from the West Evanston TIF Fund (Account No. 335.99.5870.65515 - 420023), which has an FY 2020 budget of $400,000 for this work, all of which is remaining. For Action Approval of Contract Award with Granite Inliner, LLC for 2020 CIPP Sewer Rehabilitation – Contract B (Bid No. 20-41) 194 - 201 A8.Approval of Contract Award with Duke’s Root Control, Inc. for 2020-2022 Root Treatment (Bid No. 20-42) Staff recommends that City Council authorize the City Manager to execute a contract for 2020-2022 Root Treatment (Bid No. 20-42) with Duke’s Root Control, Inc. (1020 Hiawatha Blvd. W., Syracuse, NY) in the amount of $190,580.08. Funding for this project is from the Sewer Fund (Account No. 515.40.4530.62461), which has an FY 2020 budget of $175,000 for this work, all is remaining. Staff proposes to budget $70,000 for root treatment in this same account in future years. For Action Approval of Contract Award with Duke’s Root Control, Inc. for 2020- 2022 Root Treatment (Bid No. 20-42) 202 - 208 A9.Approval of Change Order No. 1 to the Agreement with Courtesy Electrical Police/Fire Generators Emergency the for Inc. at Headquarters, Fire Station 1 and Fire Station 2 Project (Bid 20-05) Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Courtesy Electrical Inc. (6535 N. Olmsted Ave., Chicago, IL. 606312) for the Emergency Generators at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 Project (Bid 20-05). This change order includes a time extension of 63 calendar days, extending the contract completion deadline from August 31, 2020 to November 2, 2020. There is no cost increase associated with Capital the change provided is Funding order. this from Improvement Fund 2019 and 2020 General Obligation Bonds. No additional funding is needed for this change order. For Action Approval of Change Order No. 1 to the Agreement with Courtesy Electrical Inc. for the Emergency Generators at Police/Fire Headquarters, Fire Station 1 209 - 211 A10.Authorizing the Extension of the Employment Contract with Erika Storlie for Serving as Interim City Manager for the City of Evanston Mayor Hagerty recommends City Council approval of the extension of the employment contract with Erika Storlie for serving as Interim City Manager for the City of Evanston. The current contract expires on September 24, 2020 and the extension would allow for an additional 90 days. For Action Authorizing the Extension of the Employment Contract with Erika Storlie for Serving as Interim City Manager for the City of Evanston 212 - 214 A11.Solicitation of Alternative Services from the City's Current Food and Yard Waste Hauler Staff will solicit alternative services from the City's current food and yard waste hauler (Groot Industries, Inc.) to determine if there are program models that can both increase access to the service and better cover the cost of the service. For Action: Accept and Place on File Solicitation of Alternative Services from the City's Current Food and Yard Waste Hauler 215 - 216 A12.Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due to COVID-19 Impact Staff recommends City Council adoption of Resolution 62-R-20, creating a provisional moratorium on tenant eviction notices due to COVID-19 impact. For Action Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due to COVID-19 Impact 217 - 225 A13.Resolution 71-R-20, Extending the Declared State of Emergency Until October 12, 2020 71-R-20, Resolution of adoption Council City recommends Staff extending the declared state of emergency until October 12, 2020. For Action Resolution 71-R-20, Extending the Declared State of Emergency Until October 12, 2020 226 - 229 A14.Resolution 74-R-20, Approval of the City of Evanston Donation Policy Amendment Staff recommends City Council adoption of Resolution 74-R-20, Approval of the City of Evanston Donation Policy Amendment. For Action Resolution 74-R-20, Approval of the City of Evanston Donation Policy Amendment 230 - 234 A15.Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Zones” “Parking Amending Section and Parking” 12 Parking on Central Street and Hurd Avenue Staff recommends the City Council table adoption of Ordinance 19-O- 20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Section 12 (Parking Zones) of the City Code for portions of Hurd Avenue and Central Street to allow for four (4) hour parking, until the first meeting in April 2021. The Ordinance allows for Hurd Avenue parking will remain free, and Central Street from Hurd Avenue to Central Park Avenue will be amended to allow for four (4) hour paid parking. The Ordinance was tabled February 10 until September 14, 2020. At this time, the City's Parking Study has not yet been completed due to COVID-19, and staff is requesting more time for the study results before the changes to Hurd and Central Park are made. For Introduction Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Section 12 “Parking Zones” Amending Parking on Central Street and Hurd 235 - 240 A16.and 11, 10 Ordinance 10, Title Amending 57-O-20, Chapters “Limited Parking” and “Parking Zones” Regarding Electric Vehicle Charging Parking Spaces Ordinance 57-O-20, adoption recommends Staff of Council City amending Title 10, Chapters 10 and 11, “Limited Parking” and “Parking Zones” regarding Electric Vehicle (EV) parking spaces. The Ordinance adds EV stations at the Robert Crown Center, and requires payment for parking in the EV spaces with a maximum amount of hours the space can provide turnover and a ensure will This occupied. be better additional revenue to expand the City’s program in the future. For Introduction Ordinance 57-O-20, Amending Title 10, Chapters 10 and 11, “Limited Parking” and “Parking Zones” Regarding Electric Vehicle Charging Parking Spaces 241 - 247 A17.Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section 2 “Franchise” Imposition of Franchise Service Administrative Fee 85-O-20 Staff of adoption Council City recommends Ordinance Amending Title 8, Chapter 4, Part 9, Section 2 “Franchise” Imposition of Franchise Service Administrative Fee. For Introduction Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section 2 “Franchise” Imposition of Franchise Service Administrative Fee 248 - 275 A18.Ordinance 81-O-20, Amending City Code Section 10-11-5(C), Schedule V(C) “Three-Way Stops” to Include Three-Way Stops at Oakton Street and Sherman Avenue 81-O-20, Ordinance adoption of City recommends Staff Council Amending City Code Section 10-11-5(C), Schedule V(C) “Three-Way Stops” to Include Three-Way Stops at Oakton Street and Sherman Avenue. Alderman Fleming requests suspension of the rules for Introduction and Action at the September 14, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $15,064. For Introduction and Action Ordinance 81-O-20, Amending City Code Section 10-11-5(C), Schedule V(C) “Three-Way Stops” to Include Three-Way Stops at Oakton Street and Sherman Avenue 276 - 279 A19.Ordinance 83-O-20, Decrease of Class D Liquor Licenses from Sixty to Fifty-Nine from Furious Spoon Evanston Maple Avenue, Inc. d/b/a Furious Spoon, 1700 Maple Avenue Council adoption of Ordinance 83-O-20, Staff recommends City decrease of Class D liquor licenses from sixty (60) to fifty-nine (59) from Furious Spoon Evanston, 1700 Maple Avenue. The Liquor Control Commissioner requests suspension of the rules for Introduction and Action at the September 14, 2020 City Council meeting. For Introduction and Action Ordinance 83-O-20, Decrease of Class D Liquor Licenses from Sixty to Fifty-Nine from Furious Spoon Evanston Maple Avenue, Inc. d/b/a Furious Spoon 280 - 282 A20.Ordinance 87-O-20, Increase of Class D Liquor Licenses from Fifty- Nine to Sixty for Palmhouse Productions, LLC d/b/a Palmhouse, 619 Howard Street 87-O-20, of adoption Council City recommends Staff Ordinance increase of Class D liquor licenses from fifty-nine (59) to sixty (60) for Palmhouse, 619 Howard Street. The Liquor Control Commissioner requests suspension of the rules for Introduction and Action at the September 14, 2020 City Council meeting. For Introduction and Action Ordinance 87-O-20, Increase of Class D Liquor Licenses from Fifty-Nine to Sixty for Palmhouse Productions, LLC d/b/a Palmhouse, 619 Howard Street 283 - 286 A21.Ordinance 88-O-20, Increase of Class C Liquor Licenses from 18 to 19 For Clarke's Off Campus, Inc. d/b/a Clarke's Off Campus, 804 Davis Street Staff recommends City Council adoption of Ordinance 88-O-20, increase of Class C liquor licenses from eighteen (18) to nineteen (19) for Street. 804 Campus, Off Clarke's Davis Control Liquor The Commissioner requests suspension of the rules for Introduction and Action at the September 14, 2020 City Council meeting. For Introduction and Action Ordinance 88-O-20, Increase of Class C Liquor Licenses from 18 to 19 For Clarke's Off Campus, Inc. d/b/a Clarke's Off Campus, 804 Davis Street 287 - 290 A22.Ordinance 89-O-20, Increase of Class K Liquor Licenses from 3 to 4 for Garilaci, LLC, d/b/a Vinissimo, 2120 Central Street 89-O-20, of Ordinance Council recommends Staff approval City increase of Class K liquor licenses from three (3) to four (4) for Vinissimo, 2120 Central Street. The Liquor Control Commissioner requests suspension of the rules for Introduction and Action at the September 14, 2020 City Council meeting. For Introduction and Action Ordinance 89-O-20, Increase of Class K Liquor Licenses from 3 to 4 for Garilaci, LLC, d/b/a Vinissimo, 2120 Central Street 291 - 295 A23.Ordinance 90-O-20, Increase of Class P-5 Liquor Licenses from 0 to 1 for Few Spirits, LLC d/b/a Few Spirits, 918 Chicago Avenue 90-O-20, adoption of Council City recommends Staff Ordinance increase of Class P-5 liquor licenses from zero (0) to one (1) for Few Spirits, 918 Avenue. Chicago Commissioner Liquor The Control requests suspension of the rules for Introduction and Action at the September 14, 2020 City Council meeting. For Introduction and Action Ordinance 90-O-20, Increase of Class P-5 Liquor Licenses from 0 to 1 for Few Spirits, LLC d/b/a Few Spirits, 918 Chicago Avenue 296 - 300 A24.Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston City Code Pertaining to Parking on Greenwood Street Ordinance of adoption 77-O-20, City recommends Staff Council amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston City Code, regarding parking on Greenwood Street. Greenwood Street will change from four (4) hour paid parking to free parking with a two (2) hour limit or have a Residential Parking Permit B or C. For Action Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston 301 - 306 A25.Regulations, Business 3, Amending 79-O-20, Ordinance Title Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee Staff recommends City Council adoption of Ordinance 79-O-20 by which the City Council would amend Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee. For Action Ordinance 79-O-20, Amending the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee 307 - 313 (VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN WYNNE P1.Resolution 73-R-20, Approving a Plat of Subdivision for 2404 Ridge Avenue Staff recommends adoption of Resolution 73-R-20 approving a re- subdivision of 2404 Ridge Avenue subject to conditions of approval requiring a 6-foot dedication of land for alley widening, a view easement for the existing landmarked house, disconnection of utility services, and capping and sealing of a well. For Action Resolution 73-R-20, Approving a Re-subdivision of 2404 Ridge Avenue 314 - 323 P2.Resolution 72-R-20, To Support Environmental Justice Staff recommends City Council Adoption of Resolution 72-R-20, To Support Environmental Justice. For Action Resolution 72-R-20, To Support Environmental Justice 324 - 330 P3.Ordinance 84-O-20, Granting a Map Amendment at 1910-1946 Orrington Ave and 714-716 Foster St., to rezone from the R4a General Residential District to R1 Single-family Residential District Map a of Zoning recommends Commission The Plan denial Amendment, Ordinance 84-O-20, to rezone properties located at 1910– 1946 R4a the from Street 714-716 and Avenue Orrington Foster General Residential District to the R1 Single-Family Residential District. For Introduction Ordinance 84-O-20, Granting a Map Amendment at 1910-1946 Orrington Ave and 714-716 Foster St., to rezone from the R4a General Residential District 331 - 353 P4.Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis Transporter Business Located at 1701 Howard Street in the C1 Commercial District ("MJA Chicago LLC") The Zoning Board of Appeals and staff recommend adoption, with conditions, of Ordinance 80-O-20 granting a Special Use for a Cannabis Transporter, MJA Chicago LLC, in the C1 Commercial District located at 1701 applicant has complied with all zoning Howard The Street. requirements and meets all Standards for Special Use for this zoning district. For Introduction Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis Transporter Business Located at 1701 Howard Street in the C1 Commercial District 354 - 369 P5.Ordinance 86-O-20, Amending Title 6 of the Evanston City Code to Create Accessory Dwelling Unit Regulations and to Revise the Calculation of Building Lot Coverage The Plan Commission and staff recommend the adoption of Ordinance 86-O-20, Create the Ordinance Zoning to Amendment Text a to Accessory Dwelling Unit Regulations and to revise the calculation of Building Lot Coverage. For Introduction Ordinance 86-O-20, Amending Title 6 of the Evanston City Code to Create Accessory Dwelling Unit Regulations and to Revise the Calculation of Building 370 - 388 (IX)CONSENT AGENDA - HUMAN SERVICES COMMITTEE - ALDERMAN FLEMING HS1.City of Evanston Emergency Pantry Update Staff recommends City Council accept and place on file the City of Evanston Emergency Food Pantry Update. Funding will be provided from the Donations Line Item (Account 100.15.1560.56011), which has a current balance of $63,211. For Action: Accept and Place on File City of Evanston Emergency Food Pantry Update 389 - 391 (X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN BRAITHWAITE ED1.Approval of Entrepreneurship Emergency Assistance Grants Economic Development staff recommends City Council approval for financial assistance through the Emergency Assistance Entrepreneurship Support Program for the following applicants: Ginger Please Juice and teas $2,310; Powering Campaigns $2,120; Nargis Beauty Spot $2,500; Blissful Nail Spa $2,500; Hella Food $2,205; Freeman Community $2,500; Straps $1,944.72; Inc. Pictures, The Wellness Institute, LLC $1,652; Serenity Nail Spa, Inc. $2,500; Reprise Evanston, LLC $2,500; Adams, Howard & Matthews, LLC $2,500; PAJ Couture $2,500; Joy of Downsizing $2,500; Kombucha Brava; $2,500; PHLB, LLC $2,500; Koi Consulting Group, Inc. $2,500; Star Cleaners $2,500. Staff recommends utilizing the Local Employment Program (LEP) penalty fund (100.41307) for the amount of $40,231.72. To date,$59,339.77 has been granted in entrepreneurship support - $50,000 from the Entrepreneurship Support account, and $9,339.77 from the LEP account. The LEP fund has a remaining balance of $40,660.23. For Action Approval of Entrepreneurship Emergency Assistance Grants 392 - 438 (XI)CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XII)EXECUTIVE SESSION (XIII)ADJOURNMENT (XIV)UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 9/15/2020 7:00PM Housing & Community Development Act Committee 9/16/2020 6:30PM MWEBE Development Committee 9/17/2020 5:30PM City-School Liaison Committee 9/17/2020 6:30PM Equity & Empowerment Commission 9/21/2020 6:00PM Special City Council Meeting – Harley Clarke 9/22/2020 7:00PM Housing & Community Development Act Committee - CANCELLED 9/23/2020 6:00PM Transportation and Parking Committee 9/23/2020 7:30PM Economic Development Committee 9/24/2020 5:30PM Emergency Telephone System Board 9/25/2020 12:00PM Reparations Subcommittee 9/26/2020 9:00AM Mental Health Board - CANCELLED 9/29/2020 4:30PM Administration & Public Works Committee/Planning & Development Committee/City Council