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Home My WebLink About08.10.20AGENDA City Council Monday, August 10, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:15 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee is cancelled City Council convenes at the conclusion of Administration & Public Works Committee or 5:15pm As the result of an executive order issued by Governor J.B. Pritzker suspending in-person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely. Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Administrative & Public Works Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. (I)ROLL CALL: BEGIN WITH ALDERMAN FLEMING (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS Proclamation: 100th Anniversary of the Ratification of the 19th Amendment - August 26, 2020 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS Shoreline Presentation (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, all for provided be shall forty-five of period a minutes comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.Approval of $70,000 of CDBG-CV Funding for a COVID-19 Micro- Enterprise Assistance Program Staff recommends City Council approval of CARES Act Community Development Block Grant (CDBG-CV) funding to establish a micro- enterprise assistance program for Evanston low- and moderate-income (LMI) micro-businesses to help mitigate the economic impact of COVID- 19 by providing critical financial support and technical assistance. The City received $1,080,243 in CARES Act CDBG-CV funding. $150,000 was proposed for economic development activities in the CARES Act budget. Funding in the amount of $70,000 is requested for this LMI micro-enterprise grant program. If approved $80,000 would remain for additional economic development activities. This activity would meet the CDBG-CV LMI national objective by providing financial support to LMI micro-enterprises. All CDBG-CV funds must be expended by June 15, 2026. For Action Approval of $70,000 of CDBG-CV Funding for a COVID-19 Micro- Enterprise Assistance Program SP2.2020 Budget Update Staff recommends discussion of the 2020 Budget Update. For Discussion 2020 Budget Update SP3.ComEd Franchise Agreement Expiration The ComEd Franchise Negotiation Committee recommends that the City Council not enter into an agreement extension with Commonwealth Edison (ComEd) upon expiration of the current agreement on September 12, 2020. For Action ComEd Franchise Agreement Expiration (VII)CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council meeting of July 27, 2020 Staff recommends approval of the minutes of the Regular City Council meeting of July 27, 2020. For Action Draft City Council Minutes - July 27, 2020 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN FLEMING A1.Approval of the City of Evanston Payroll, Bills and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of July 6, 2020, through July 19, 2020, in the amount of $2,838,102.61, Bills List for August 11, 2020, in the amount of $7,328,482.67 and credit card activity for the period ending May 26, 2020, in the amount of $211,195.38. For Action Approval of the City of Evanston Payroll and Bills A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending May 26, 2020, in the amount of $10,827.13. For Action Approval of BMO Harris Amazon Credit Card Activity A3.Approval of Funding to MacQueen Equipment for Emergency Repairs to Pierce Arrow Fire Truck #313 Staff recommends City Council approve payment in the amount of $36,781.06 to MacQueen Equipment (1401 N. Farnsworth Ave., Aurora, IL 60505) for emergency repairs previously performed on Fire Truck #313. Fire Truck #313 is used by the Fire Department and is critical to continue necessary operations throughout the City. MacQueen is the sole source vendor for these repairs. Funding will be from the Materials to Maintain Autos - Fleet Fund (Account 600.19.7710.65060) with a budget of $1,055,250 and a YTD balance of $557,380.57. For Action Approval of Funding to MacQueen Equipment for Emergency Repairs to Pierce Arrow Fire Truck #313 A4.Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services Staff recommends City Council approval of the purchase of Cisco SmartNet annual licenses and software from CDW (120 S. Riverside, Chicago, agreement This $42,000.00. of amount the in 60606) IL provides support for the City’s essential computer networking Computer IT the from for will purchase the systems.Funding be Software Fund (Account 100.19.1932.62340) with a YTD balance of $270,530.23. For Action Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services A5.Approval of a Contract Extension with Thelen Materials for FY 2020 Leaf Hauling/Disposal Staff recommends City Council authorize the City Manager to execute a one-year contract extension with Thelen Materials, LLC (28957 W. IL Route 173 Antioch, IL 60002) for leaf hauling/disposal in the not-to- exceed amount of $40,000. Funding is provided by the Motor Fuel Tax Fund (Account No. 200.40.5100.62509) which has a 2020 budget of $120,000 of which $40,000 still remains. For Action Approval of a Contract Extension with Thelen Materials for FY 2020 Leaf Hauling/Disposal A6.Approval of Administrative Fee Increase to the Commercial Solid Waste Franchise to Support the City's Zero Waste by 2050 Goal Staff recommends City Council direct the City Manager to draft an ordinance to modify the Administrative Fee as a part of the Commercial Solid Waste Franchise. For Action Approval of Administrative Fee Increase to the Commercial Solid Waste Franchise to Support the City's Zero Waste by 2050 Goal A7.Approval of Contract Award with A.L.L. Construction Group for Water Quality Laboratory Renovation (Bid 20-37) Staff recommends the City Council authorize the City Manager to execute an agreement with A.L.L. Construction Group (1425 South 55th Court, Cicero, Illinois, 60804) for Water Quality Laboratory the Renovation (Bid 20-37) in the amount of $1,474,990.00. Funding is provided from the Water Fund (Account 513.71.7330.65515 - 718004), which has an approved FY 2020 budget of $1,000,000 and a YTD balance of $1,000,000. Another $1,000,000 is proposed to be allocated in FY 2021, for a total project budget of $2,000,000. For Action Approval of Contract Award with A.L.L. Construction Group for Water Quality Laboratory Renovation (Bid 20-37) A8.Approval of Contract Award with Robe Inc., for the Evanston Shoreline Improvements Project (Bid 20-36) Staff recommends the City Council authorize the City Manager to execute an agreement with Robe Inc. (6150 N. Northwest Highway, Chicago, IL 60631) for the Evanston Shoreline Improvements Project (Bid 20-36) in the amount of $746,400.00. Funding is provided from the Capital balance (Account Number Fund Improvement cash 415.40.4219.65515 - 520011). This project was not budgeted in FY 2020. For Action Approval of Contract Award with Robe Inc., for the Evanston Shoreline Improvements Project (Bid 20-36) A9.Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2020 CDBG Improvements and Waste Transfer Alleys (Bid 20-38) Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) in the amount of $75,700.00. This will increase the overall contract amount from $1,009,403.36 to $1,085,103.36. Funding will be provided from the Waste Transfer Station Fund (415.40.4219.65515 – 420002), which has an approved FY 2020 budget of $560,000.00 and a YTD balance of $396,158.00. For Action Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2020 CDBG Improvements and Waste Transfer Alleys (Bid 20-38) A10.City of Evanston Joining Amicus Brief in Fulton v. City of Philadelphia Staff seeks direction from City Council regarding whether or not the City of Evanston should be signators as amicus curiae ("friend of the court") in support of the City of Philadelphia in a case before the US Supreme Court. For Action City of Evanston Joining Amicus Brief in Fulton v. City of Philadelphia A11.and in Participation the Acknowledging 67-R-20, Resolution Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement along the North Shore Channel Project 67-R-20, Resolution Staff adoption Council City recommends of Acknowledging the Participation in and Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement along the North Shore Channel Project. For Action Resolution 67-R-20, Participation in and Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement A12.Resolution 68-R-20, Authorizing the City Manager to Enter Into a Lease Agreement with the United States Postal Service for Parking in the City Parking Garage Located at 1800 Maple Avenue Staff recommends City Council adoption of Resolution 68-R-20, authorizing the City Manager to enter into a lease renewal with the United States Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103). The lease provides for the parking of fifty-four (54) Postal Service vehicles in the City of Evanston’s Parking Garage at 1800 Maple Street. USPS will pay the City $110,352 a year through October 31, 2025. For Action Resolution 68-R-20, Authorizing the City Manager to Enter Into a Lease Agreement with USPS for Parking in the City Parking Garage A13.Resolution 69-R-20, Extending the State of Emergency Until September 14, 2020 Staff recommends City Council adoption of Resolution 69-R-20, extending the state of emergency until September 14, 2020. For Action Resolution 69-R-20, Extending the State of Emergency Until September 14, 2020 A14.Resolution 70-R-20, Intergovernmental Agreement for Coronavirus Relief Funds with Cook County Staff recommends City Council adoption of Resolution 70-R-20, intergovernmental an City to Manager the authorizing execute agreement for Coronavirus Relief Funds with Cook County. For Action Resolution 70-R-20, Intergovernmental Agreement for Coronavirus Relief Funds with Cook County A15.Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” on the to of Evanston City Code Pertaining Parking Greenwood Street 77-O-20, of adoption Council City recommends Staff Ordinance amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston City Code, regarding parking on Greenwood Street. Greenwood Street will change from four (4) hour paid parking to free parking with a two (2) hour limit or have a Residential Parking Permit B or C. For Introduction Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston A16.Ordinance 79-O-20, Amending Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee Staff recommends City Council adoption of Ordinance 79-O-20 by which the City Council would amend Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee. For Introduction Ordinance 79-O-20, Amending Title 3, Chapter 2, Municipal Occupation Taxes of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee (IX)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN WILSON ED1.Approval of Entrepreneurship Emergency Assistance Grants Economic Development staff recommends City Council approval for financial assistance through the Entrepreneurship Support Program for the following applicants: Featherson Realty - $2,500; Life in Progress - $1,779.96; Minouchic Boutique - $2,500. Staff recommends utilizing the Economic Entrepreneurship Development Fund (Account Support 100.15.5300.62664). The approved 2020 fiscal year budget allocated $50,000 to the Entrepreneurship Support account. However, on July 27 the City Council approved utilizing $50,000 from the Local Employment Program penalty account (100.41307) provide additional (LEP) to funding for emergency assistance entrepreneurship grants. To date,$59,339.77 has been granted in entrepreneurship support. For Action Approval of Entrepreneurship Emergency Assistance Grants (X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE - ALDERMAN REVELLE HS1.Review of Evanston Police Complaints and Comments Report Staff recommends the Human Service Committee accept and place on file the review of Evanston Police Complaints and Comments Report. For Action: Accept and Place on File Review of Evanston Police Complaints and Comments Report (XI)APPOINTMENTS APP1.Approval of Aldermanic Appointments to the 911 Emergency Telephone System Board The Rules Committee recommends City Council approval of Alderman Peter the to Simmons Rue 911 Alderman and Braithwaite Robin Emergency Telephone System Board. For Action Approval of Aldermanic Appointments to the 911 Emergency Telephone System Board (XII)CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIII)EXECUTIVE SESSION (XIV)ADJOURNMENT (XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 8/13/2020 7:00PM Mental Health Board 8/18/2020 7:00PM Housing & Community Development Act 8/18/2020 7:00PM Northwestern University-City Committee 8/20/2020 6:30PM Equity & Empowerment Commission 8/26/2020 6:00PM Transportation and Parking Committee