HomeMy WebLinkAbout07.27.20AGENDA
City Council
Monday, July 27, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works begins at 4:30pm
Planning & Development begins at 5:00pm or at the conclusion of Administration & Public Works
City Council convenes at the conclusion of Planning & Development
(I)ROLL CALL - BEGIN WITH ALDERMAN RAINEY
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Approval of $445,000 of ESG-CV funding for Rapid Rehousing,
Homeless Prevention, and Case Management to Assist Evanston
Residents Impacted by COVID-19
Staff recommends approval of $445,000 in ESG-CV funding for
Connections for the Homeless for three activities: $345,000 for rapid
rehousing of homeless households in non-congregate shelter, $50,000
for homeless prevention in the form of rent assistance for households
facing eviction because of income loss due to COVID-19, and $50,000
for staffing/case management services for households being rehoused
to enable them to achieve housing and economic stability. The City
received $966,314 in CARES Act ESG-CV funding in two allocations to
address the needs of homeless and unstably housed families and
individuals who have been impacted by the coronavirus. $596,314
remains to be allocated for eligible activities. All ESG-CV funds must be
expended by July 16, 2022.
For Action
Approval of $445,000 of ESG-CV funding for Rapid Rehousing,
Homeless Prevention, and Case Management to Assist Evanston
Residents Impacted by COVID-19
SP2.2019 Evanston Police Department Annual Report
Staff recommends City Council review and place on file the 2019 Annual
Report from the Evanston Police Department.
For Action: Accept and Place on File
2019 Evanston Police Department Annual Report
SP3.Evanston Police Department Update – Police Budget
Staff recommends City Council accept and place on file the Evanston
Police Department Update – Police Budget.
For Action: Accept and Place on File
Evanston Police Department Update – Police Budget
SP4.Evanston Police Department Update
Staff recommends City Council discussion of the updated information
regarding the Alternative to Arrest subcommittee, the Police Complaint
Process the offers memo This pledge. Day 90 Mayor’s the and
background history of each program and assessment, and a status
update of where the police department is regarding each topic.
For Discussion
Evanston Police Department Update
SP5.Evanston Police Department School Resource Officer Update
Staff recommends City Council review the use and funding of Evanston
Police Department School Resource Officer's (SRO) in School Districts
65 & 202.
For Discussion
Evanston Police Department School Resource Officer Update
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the minutes of the Regular City Council meeting of
July 13, 2020
Staff recommends approval of the minutes of the Regular City Council
meeting of July 13, 2020.
For Action
Draft City Council Minutes - July 13, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of June 22, 2020, through July 5, 2020, in the amount of
$2,713,995.47, of amount the 2020, in July for List Bills 28,
$1,463,359.37. For Action
Approval of the City of Evanston Payroll and Bills
A2.2019 Comprehensive Annual Financial Report
Staff recommends that City Council accept and file the Audited
Comprehensive Annual Financial Report (CAFR).
For Action: Accept and Place on File
2019 Comprehensive Annual Financial Report
A3.Approval of Minority, Women, Evanston Business Enterprise
Funds Transfer (MWEBE)
the Women, Minority, of approval Council City recommends Staff
Evanston Business Enterprise Committee's recommendation to spend
funds for the Economic Development Entrepreneurship Grant in the
amount of $50,000. Funding will be provided from the MWEBE/LEP Line
Item (Account 100.41307), which has a current balance of $78,492.45.
For Action
Approval of Minority, Women, Evanston Business Enterprise Funds
Transfer (MWEBE)
A4.Approval of Fuel Purchase for July 6, 2020 through July 5, 2021
Staff recommends City Council approval of fuel purchases from July 6,
2020 through July 5, 2021 in the amount of $750,000 from Al Warren Oil
Co., Inc. (1646 Summer Street, Hammond, IN 46320). Al Warren Oil Co
Inc. is the current Northwest Municipal Conference Bid winner for all
grades and types of fuel that are utilized by City vehicles for this time
period. Funding for this purchase will be as follows: $750,000 from the
Petroleum Products Unit in the Fleet Fund (Account Business
600.19.7710.65035) with a FY 2020 budget of $750,000.
For Action
Approval of Fuel Purchase for July 6, 2020 through July 5, 2021
A5.Approval of Sole-Source Renewal Agreement with Dell/EMC, Inc.
for Support and Licensing of VMware Systems
Staff recommends City Council approval of a one-year, sole-source
renewal agreement for support and licensing of VMware systems from
Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682)
in the amount of $39,830.02. Funding for the purchase will be from the
IT Computer Software Fund (Account 100.19.1932.62340) with a YTD
balance of $437,193.83.
For Action
Sole Source Purchase of Dell/EMC VMware Annual Support &
Licensing
A6.Approval of Authorization to Execute a Payment for the Month of
June Food Providing for High Township Evanston to School
Services to Assist Those Affected by School Closures Due to
COVID-19
Staff recommends that City Council authorize the City Manager to
execute a payment of $162,000 to Evanston Township High School
(ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food
services to assist those affected by school closures due to COVID19.
Funding Manager's Emergency City program from is this for the
Operations Unit (Account 100.15.1520.65025).
For Action
Approval of Authorization to Execute a Payment for the Month of June to
ETHS for Providing Food Services During COVID-19
A7.Approval of the Single-Source Annual Renewal of the CAD
Software License and Service Agreement with CentralSquare
Technologies (formerly SunGard/Superion)
Staff recommends that the City Council authorize the City Manager to
renew with agreement software and sole source license service
CentralSquare Technologies, (1000 Business Center Drive, Lake Mary,
FL) for the Police Department’s CAD (Computer Aided Dispatch)
software in the amount of $78,515.30. The Agreement is effective from
May the by provided April 2021.Funding 30, through 2020 1, is
Emergency Telephone System (Account 205.22.5150.62509), which
has an approved FY 2020 budget of $305,000 and a YTD balance of
$207,218.68.
For Action
Approval of the Single-Source Annual Renewal of the CAD Software
License and Service Agreement with CentralSquare Technologies
A8.Approval of Contract Award with Capitol Cement Co., Inc. for the
2020 CDBG Improvements and Waste Transfer Station Alleys (Bid
No. 20-38)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski
Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste
Transfer Station Alleys (Bid No. 20-38) in the amount of $1,009,403.36.
Funding is provided from the Capital Improvement Fund 2020 General
Obligation Bonds in the amount of $185,987.36, from Community
Development Block Grant funds in the amount of $659,574, and from
Waste Transfer Station settlement funds in the amount of $163,842. A
detailed summary is included in the memo below.
For Action
Approval of Contract Award with Capitol Cement Co., Inc. for the 2020
CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38)
A9.Approval of the Evanston Water Shut-off, Late Fee and Payment
Arrangement Recommendations
Staff recommends City Council approval to extend the moratorium on
water shut-offs until April 2021, extend the moratorium on late fees until
August 1, 2020 and extend payment arrangement periods up to 24
months as a response to the coronavirus pandemic.
For Action: Accept and Place on File
Approval of the Evanston Water Shut-off, Late Fee and Payment
Arrangement Recommendations
A10.Approval of a Sole Source Contract Award with WaterSmart
Software for the Purchase of the WaterSmart Customer Portal
Platform
Staff recommends City Council authorize the City Manager to execute a
three year agreement with WaterSmart Software (20 California Street,
Suite 94111) for the purchase of the 200, San Francisco, CA
WaterSmart Customer Portal Platform in the not-to-exceed amount of
$39,600.00 over the three year term. Funding will be provided from the
Water (Account Business Operations Other Water Fund, Unit
510.40.4225.62340), which has an approved FY 2020 Budget of
$373,300.00 and a YTD balance of $273,300.91.
For Action
Approval of a Sole Source Contract Award with WaterSmart Software
for the Purchase of the WaterSmart Customer Portal Platform
A11.Approval of Change Order No. 2 with Bulley and Andrews for the Robert
Crown Community Center and Library Construction Manager Services
(RFP 17-57)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 2 for construction management services for the
Robert Crown Community Center and Library with Bulley & Andrews
(1755 W. Armitage Avenue, Chicago, Illinois, 60622). This change order
will increase the existing contract price by $400,000 from $47,741,803 to
$48,141,803. This change order will also increase the contract time to
complete the site work by 56 calendar days, from July 3, 2020 to August
28, 2020. The cost of this change order will be covered by a direct
donation from the Friends of the Robert Crown Center.
Funding will be provided by Friends of the Robert Crown Center
(FRCC) and deposited into the Crown Construction Fund. FRCC will
transfer $400,000 to the City on August 1, 2020. For Action
Robert Crown Community Center and Library Construction Manager
Services (RFP 17-57) – Change Order #2
A12.Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due To COVID-19 Impact
Staff recommends City Council adoption of Resolution 62-R-20, creating
a provisional moratorium on tenant eviction notices due to COVID-19
Impact.
For Action
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due To COVID-19 Impact
A13.a File to City Grant Authorize To 64-R-20, Resolution the
Application with the Metropolitan Water Reclamation District of
Greater Chicago’s Green Infrastructure Project Partnership for
Funding on Main Street Improvements Project
Staff recommends City Council adoption of Resolution 64-R-20 To
Authorize the City to File a Grant Application with the Metropolitan
Water Reclamation District of Greater Chicago’s Green Infrastructure
Project Partnership for Funding on Main Street Improvements Project.
The (MWRD) Greater District of Water Reclamation Metropolitan
Chicago’s Green Infrastructure Project Partnership will fund eligible
construction total installations. infrastructure The for costs green
estimated construction cost for the Main Street Improvements Project is
$4,700,219 with program eligible costs totaling $430,000. Of the eligible
costs, MWRD will pay $322,500 (75%) and the City of Evanston will pay
the remaining project costs. The City’s share of project costs, $107,500,
will need to be budgeted in the FY 2022 Sewer Fund budget.
For Action
Resolution 64-R-20, To Authorize the City to File a Grant Application
with MWRD of Greater Chicago’s Green Infrastructure Project
Partnership
A14.Resolution 65-R-20, Extending the Declared State of Emergency
Until August 10, 2020
65-R-20, Resolution Staff adoption Council City recommends of
extending the declared state of emergency until August 10, 2020.
For Action
Resolution 65-R-20, Extending the Declared State of Emergency Until
August 10, 2020
A15.Resolution 66-R-20 Authorizing the Interim City Manager to
Execute the Professional Services Agreement with the James B.
Moran Center for Youth Advocacy
66-R-20 Resolution of adoption recommends City Staff Council
authorizing the City Manager to execute an agreement between the City
of Evanston and the James B. Moran Center for Youth Advocacy
located at 1900A Dempster Street, Evanston, IL 60201 to provide legal
services for not less than 15 Evanston residents to secure Certificates of
Rehabilitation, expungement and criminal records sealing in an amount
not to exceed $30,000 per year. Funding for this agreement is budgeted
in the Health and Human Services Department Fund, Youth and Young
Adult Engagement Division (Account 176.24.3215.62490) which has a
FY 2020 budget of $220, 000 and a YTD balance of $219,028 prior to
this agreement. Costs amount to approximately $2,000 per participant.
The City of Evanston shall be financially responsible for the furtherance
of the program. The James B. Moran Center would be responsible for
handling the payment of direct and indirect costs for not less than 15
participants at $2,000 each which include legal services, filing fees,
supportive materials, transportation fees and assistance with child care
on days that such assistance would be necessary.
For Action
Resolution 66-R-20 Authorizing the Interim City Manager to Execute the
Professional Services Agreement with the James B. Moran Center for
Youth Advocacy
A16.10-11-5(D), Section 71-O-20, City Amending Ordinance Code
Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at
Prospect Avenue and Colfax Street
Staff recommends City Council adoption of Ordinance 71-O-20 by which
the City Council would amend Section 10-11-5(D), Schedule V(D) of the
City Code to establish a 4-Way Stop Control at the intersection of
Prospect Colfax & Avenue Street. requests Suffredin Alderman
suspension of the rules for Introduction and Action at the July 27, 2020
City Council meeting. Funding will be through the General Fund-Traffic
Control Supplies (Account 100.40.4520.65115), with an FY 2020 budget
of $58,000 and a remaining balance of $17,410.
For Introduction and Action
Ordinance 71-O-20, Amending City Code Section 10-11-5(D), Schedule
V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue
and Colfax Street
A17.Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter
Zones” of the City Code Adding Short Term Parking on Davis
Street
Staff recommends City Council adoption of Ordinance 43-O-20,
amending Section 10-11-12 “Parking Meter Zones” of the City Code,
converting ten 2 hour parking spaces to short-term parking on the south
side of Davis Street, west of Maple Avenue.
For Action
Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter Zones”
of the City Code Adding Short Term Parking on Davis Street
A18.Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
44-O-20, of Ordinance Council Staff City recommends adoption
amending various sections of the City Code to convert portions of Oak
Avenue to four hour parking zones. Amendments will be made to
Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section
10-11-12, Schedule XII(B) and (F) “Parking Meter Zones.”
For Action
Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
A19.Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Supply Public Agency Protection Environmental Water
Loan Program
67-O-20 Ordinance Staff adoption recommends City Council of
authorizing the City to borrow funds from the Illinois Environmental
Protection Agency (IEPA) Public Water Supply Loan Program for the 30-
inch Diameter Transmission Main Rehabilitation. This ordinance
authorizes the City to borrow up to $11,000,000 for this project. The
debt (Account Fund from the provided be will service Water
513.71.7330.65515). A copy of the 5-year water fund analysis is
attached which includes this loan revenue and the debt service expense
for repayment.
For Action
Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
A20.Ordinance 68-O-20, Accepting the Dedication of a Certain Portion
of the Property Located on Central Street (3606 Central Street)
Ordinance of adoption 68-O-20, City recommends Staff Council
accepting the dedication of a certain portion of the property located at
3606 Central Street.
For Action
Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the
Property Located on Central Street (3606 Central Street)
A21.Ordinance 69-O-20, Authorizing 2020 General Obligation Bond
Issues
Ordinance 69-O-20 of Council City recommends Staff adoption
providing for the issuance of General Obligation Corporate Purpose
Bonds, Series 2020, of the City of Evanston in the not-to-exceed amount
of $34,000,000 to 1) finance capital improvements and refund certain
outstanding bonds of the City; 2) authorizing the execution of a bond
order in connection therewith: 3) providing for the levy and collection of
a direct annual tax for the payment of the principal of and interest on
said bonds; 4) authorizing and directing the execution of an escrow
agreement in connection with said refunding bonds; 5) and authorizing
and directing the sale of said bonds at public competitive sale. The
ordinance will be completed and signed after the bond sale, which is
tentatively scheduled for mid-August.General Obligation Corporate
(not exceed to projects issued for Purpose are Bonds capital
$18,000,000) including for Water, Sewer and Parking funds, as well as
to refund outstanding amount of Series 2010A and 2011A (not to
exceed $16,000,000). The debt service for 2020 bonds (capital projects
portion) will be paid out of the future tax levy as well as Water Fund,
Parking Fund and Sewer Fund revenues as these bonds are issued to
provide parking improvements, capital the for funding the general
improvements, and water and sewer infrastructure projects.
For Action
Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues
A22.Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit
Service of Alcohol to American Legion Non-Members
Ordinance 72-O-20, of Staff Council City recommends adoption
amending City Code Section 3-4-6(S) to allow service of alcohol to
American Legion non-members.
For Action
Ordinance 72-O-20, Amending 3-4-6(S) of the Code Allowing Alcohol
Service to Nonmembers
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
P1.Approval of Renewal Funding to Administer the Inclusionary
Housing Waitlist
The Housing and Homelessness Commission and staff recommend
approval of $40,000 for Community Partners for Affordable Housing
(CPAH) Inclusionary Evanston’s Housing continue to administering
Ordinance (IHO) centralized waitlist and conduct income certifications
and re-certifications of households for inclusionary units for the period of
May 1, 2020 through December, 31 2021.The funding source is the
City’s Affordable Housing Fund, 250.21.5465.65496. $30,000 has been
budgeted for waitlist management for FY 2020 and additional funds will
be included in the FY 2021 budget.
For Action
Approval of Renewal Funding to Administer the Inclusionary Housing
Waitlist
P2.Ordinance 73-O-20, Amendments to the Plan Commission
Staff recommends City Council adoption of Ordinance 73-O-20 with
changes to the City Code regarding the Plan Commission, notably
inclusion of the most recently adopted Comprehensive Plan (2000).
For Action
Ordinance 73-O-20, Amendments to the Plan Commission
P3.Ordinance 74-O-20, Amending the City Code to add the Zoning
Board of Appeals
Staff recommends City Council adoption of Ordinance 74-O-20 with
changes to the City Code to establish the Zoning Board of Appeals
(ZBA). For Action
Ordinance 74-O-20, Amending the City Code to add the Zoning Board of
Appeals
(X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN WILSON
ED1.Approval of Entrepreneurship Emergency Assistance Grants
Economic Development staff recommends City Council approval for
financial assistance through the Entrepreneurship Support Program for
the following applicants: Noir d’Ébène Chocolat et Pâtisserie -
$3,150.00; Evanston Grill - $1,737.33; Helping Hand Learning Center -
$1,824.27. Development the Economic recommends Staff utilizing
Entrepreneurship Support Fund (Account 100.15.5300.62664). The
approved 2020 fiscal year budget allocated $50,000 to the
Entrepreneurship Support account. However, on July 15, the Minority,
Women, (MWEBE) Committee Enterprise and Evanston Based
approved utilizing $50,000 from the Local Employment Program (LEP)
penalty account (100.41307) to provide additional funding for
emergency assistance entrepreneurship grants. To date, $45,848.21
has been granted in entrepreneurship support.
For Action
Approval of Entrepreneurship Emergency Assistance Grants
(XI)CONSENT AGENDA - RULES COMMITTEE - MAYOR HAGERTY
R1.Resolution 25-R-20, Providing for Nomination Petitions for the
Office of Mayor
requires which 25-R-20, Resolution recommends adoption Staff of
mayoral candidates to file their petitions in compliance with the filing
requirements of nonpartisan elections under the Illinois Election Code.
For Action
Resolution 25-R-20, Providing for Nomination Petitions for the Office of
Mayor
(XII)APPOINTMENTS
APP1.Approval of an Appointment to the Economic Development
Committee
The Mayor recommends City Council approval of the appointment of
Kelly Gallagher to the Economic Development Committee.
For Action
Approval of an Appointment to the Economic Development Committee
(XIII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIV)EXECUTIVE SESSION
(XV)ADJOURNMENT
(XVI)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
8/3/2020 6:00PM Rules Committee
8/3/2020 7:00PM Human Services Committee
8/6/2020 7:00PM Housing & Homelessness
Commission
8/10/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council