HomeMy WebLinkAbout06.22.20AGENDA
City Council
Monday, June 22, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works begins at 4:30pm
Planning & Development begins at 5:00pm or at the conclusion of Administration & Public Works
City Council convenes at the conclusion of Planning & Development
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Administrative & Public Works Committee, Planning & Development
Committee or City Council meetings may submit written comments in advance
or sign up to provide public comment by phone or video during the meeting by
completing at form online the Clerk's City Office's
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
(I)ROLL CALL - BEGIN WITH ALDERMAN SUFFREDIN
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Virtual 4th of July Celebration
Recovery Update
Evanston Police Department Promotions
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Approval of $370,000 of ESG-CV Funding to Connections for the
Homeless for Rapid Rehousing of Homeless Evanston Families
Currently in Non-Congregate Shelter
Staff recommends approval of $370,000 in ESG-CV funding to
Connections for the Homeless for rapid rehousing of homeless families
with children under the age of 18. There are 21 families currently in non-
congregate housing/hotels to protect them from high risk of COVID-19
infection. This funding will provide stable housing for an average of 12
months during which households will receive case management and
other services needed to achieve housing stability. The City is receiving
$546,424 in ESG-CV funding from the first round of ESG-CV CARES
Act funding. The City was notified on June 9, 2020 that it will receive an
additional $419,890 of ESG-CV funding in the second round of ESG-CV
allocations; total ESG-CV allocation is $966,314. ESG-CV funds are to
be used to address the needs of homeless and unstably housed families
and individuals impacted by the coronavirus.
For Action
Approval of $370,000 of ESG-CV Funding to Connections for the
Homeless for Rapid Rehousing of Homeless Evanston Families
SP2.2020 Budget Update
Staff recommends discussion of the update on the 2020 budget.
For Discussion
2020 Budget Update
SP3.Reparations Subcommittee Update
Staff recommends City Council discuss the Reparations Subcommittee’s
process to determine programs regarding housing assistance, relief
initiatives, various economic development programs, and opportunities
for Black Evanstonians.
For Discussion
Reparations Subcommittee Update
SP4.Racial Equity Update
Staff recommends the City Council to accept and place on file our racial
equity framework for city operations.
For Action: Accept and Place on File
Racial Equity Update
SP5.Report of the Committee on Proposed Compensation for the
Eleven (11) Elected Officials of the City of Evanston
The Compensation Committee recommends the City Council adopt its
recommendation which specified that all elected officials’
compensation for years 2021 and 2022 shall increase at 0% (remain the
same). Compensation for years 2023 and 2024 will increase at the
same percentage rate as non-union employees receive. Every elected
official will be offered full (100%) coverage for any health insurance plan
for themselves only. They have the option to accept or deny such
coverage, and add additional covered for their spouse and/or family at
their own expense.
For Action: Accept and Place on File
Report of the Committee on Proposed Compensation for the Eleven (11)
Elected Officials of the City of Evanston
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council Meeting of
June 8, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of June 8, 2020.
For Action
Draft City Council Minutes - June 8, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.Approval of the City of Evanston Payroll, Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 25, 2020, through June 7, 2020, in the amount of
$2,580,625.72, of the in 2020, amount June for List Bills 23,
$2,615,457.59.
For Action
Approval of the City of Evanston Payroll and Bills
A2.Approval to Defer Loan Payments for up to 12 Months on CDBG
Loans COVID-19 for Businesses Negatively Impacted by the
Shutdown
Staff recommends approval by the Administration and Public Works
Committee of loan modifications that defer payments for up to 12
months on Community Development Block Grant (CDBG) business
loans made to Ward 8 and Good To Go Jamaican Cuisine to provide
additional financial flexibility during the COVID-19 crisis.
For Action
Approval to Defer Loan Payments for up to 12 Months on CDBG Loans
for Businesses Negatively Impacted by the COVID-19 Shutdown
A3.Approval of Authorization to Execute a Payment for the Month of
May Food for Providing High Township Evanston to School
Services to Assist Those Affected by School Closures Due to
COVID-19
Staff recommends that City Council authorize the City Manager to
execute a payment of $163,200 to Evanston Township High School
(ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food
services to assist those affected by school closures due to COVID-19.
Funding Manager's Emergency City for from is program this the
Operations Unit (Account 100.15.1520.65025).
For Action
Approval of Authorization to Execute a Payment for the Month of May to
ETHS for Providing Food Services
A4.Approval of the Agreement with Evanston Township High School
to Supply Lunches for the 2020 Summer Food Program
Staff recommends that City Council authorize the City Manager to
execute an agreement with Evanston Township High School (ETHS),
(1600 Dodge Ave, Evanston, IL 60201) to provide lunch meals for the
2020 Summer Food Program in the not-to-exceed amount of $3.50 per
meal and $3.75 for special diet meals. This is a reimbursement program
in which the total amount of reimbursement the City will receive is solely
dependent upon the number of meals served and varies depending on
the level of participation. The City’s estimated reimbursement is
our in stated level participation highest the using calculated daily
application. There is a food budget allocation in the Recreation Outreach
Program Line Item (Account 100.30.3050.65025) in the amount of
$131,000. Projected expenses for food costs are $110,000. Projected
revenue reimbursement is $148,500. For Action
Approval of the Agreement with Evanston Township High School to
Supply Lunches for the 2020 Summer Food Program
A5.Approval of a Contract Award with Garland/DBS, Inc. for the
Building Exterior Repairs of Various City Facilities
Staff recommends City Council authorize the City Manager to execute a
contract for Building Exterior Repairs of Various City Facilities with
Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) in the amount of
$514,693. Funding will be provided from the Capital Improvement Fund
2019 General Obligation Bonds in the amount of $35,000, and from the
2020 General Obligation Bonds in the amount of $479,693. A detailed
funding summary is included in the memo below.
For Action
Approval of a Contract Award with Garland/DBS, Inc. for the Building
Exterior Repairs of Various City Facilities
A6.Approval of Change Order No. 3 to the Agreement with Bolder
Contractors, Inc. for the Oakton Street Water Supply Connection
(Bid 19-36)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 3 to the agreement with Bolder Contractors,
Inc. (316 Cary Point Drive, Cary, IL 60013) for the Oakton Street Water
Supply Connection (Bid 19-36) in the amount of $100,314.13. This will
increase $2,879,070.37 from amount to overall the contract
$2,979,384.50. This change order does not include a time extension.
Funding (Account is provided from the Water Fund No.
513.71.7330.65515 – 419003), which as an approved FY 2020 budget
of $2,600,000 and a YTD balance of $1,753,542.57.
For Action
Approval of Change Order No. 3 to the Agreement with Bolder
Contractors, Inc. for the Oakton Street Water Supply Connection (Bid
19-36)
A7.Resolution 53-R-20 Authorizing the City Manager to Consent to a
Permit for Northwestern Football Parking and Tailgating Events for
the 2020, 2021, 2022, 2023, and 2024 Seasons
Staff recommends City Council adoption of Resolution 53-R-20
Manager to give consent the a permit for authorizing City to
Northwestern Football parking and tailgating events for the 2020, 2021,
2022, 2023, and 2024 seasons.
For Action
Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit
for Northwestern Football Parking and Tailgating Events for 2020-2024
A8.Resolution 55-R-20, Authorizing the City Manager to Submit an
Application for the Rebuild Illinois Public Infrastructure Program
Grant Illinois for Main Street Water Main from the State of
Improvements from Maple Avenue to Hinman Avenue
Staff recommends City Council adoption of Resolution 55-R-20, Rebuild
Illinois Grant Application – Main Street Water Main Improvements. The
Rebuild Illinois Public Infrastructure Grant funds 50% of the construction
project cost, and the remaining 50% of the funding must be provided by
the local municipality. For this project, the total construction cost is
estimated be will City of the this, Of $1,150,000. at Evanston
responsible for $575,000, which will need to be budgeted in FY 2021
Capital Improvement Program.
For Action
Resolution 55-R-20, Authorizing the City Manager to Submit an
Application for the Rebuild Illinois Public Infrastructure Program Grant
from the State
A9.Ordinance 24-O-20 Amending Section 7-2-9-3, Sidewalks to be
Clear of Snow, Ice, Dirt and Weeds
Staff recommends adoption of Ordinance 24-O-20, “Amending Section
7-2-9-3, Sidewalks to be Clear of Snow, Ice, Dirt and Weeds”. This
ordinance revises sections of the code related to sidewalk snow and ice
removal. Ordinance 24-O-20 was introduced at the February 10, 2020
City Council meeting and was subsequently tabled at the February 24,
2020 City Council meeting until the June 22, 2020 meeting for further
review and research of snow removal laws and consideration of
revisions of the ordinance.
For Action
Ordinance 24-O-20 Amending Section 7-2-9-3, Sidewalks to be Clear of
Snow, Ice, Dirt and Weeds
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
P1.Resolution 54-R-20 African American Heritage Sites
The Preservation Commission and City staff recommend adoption of
Resolution African American Heritage Sites in 54-R-20 honoring
Evanston, Illinois.
For Action
Resolution 54-R-20 African American Heritage Sites
P2.Ordinance 64-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield
Place
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 64-O-20 granting a special use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place in the
R4a General Residential District. The applicant has complied with all
zoning requirements and meets the Standards for special use for this
district.
For Introduction
Ordinance 64-O-20 Granting a Special Use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place
P3.Ordinance 65-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 824 Gaffield
Place
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 65-O-20 granting a special use for a Child Residential Care
Home at 824 Gaffield Place in the R4a General Residential District. The
applicant has complied with all zoning requirements and meets the
Standards for approval for the district.
For Introduction
Ordinance 65-O-20 granting a special use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place
P4.Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to
the Zoning Ordinance regarding the Classification of Minor and
Major Variations and Residential Care Homes
Plan Commission and staff recommend approval of Ordinance 58-O-20
authorizing City-initiated Text Amendments to the Zoning Ordinance,
Title and (Implementation Chapter 3 Code, City the of 6 to
Administration) regarding the classification and administration of Minor
and Major Variations and Ordinance 59-O-20 authorizing revisions to
Chapter 4 (General Provisions) regarding Residential Care Homes and
Transitional Treatment Facilities in the R4a, General Residential Zoning
District.
For Action
Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to the
Zoning Ordinance Regarding Residential Care Homes
P5.Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607
Chicago Ave.
The Zoning Board of Appeals and staff recommend adoption of
Type 2 a Ordinance approval use special granting 60-O-20 for
Restaurant, Happy Lemon, in the D4 Downtown Transition District. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use for this district.
For Action
Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607 Chicago
Ave.
P6.Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District, at 2678 Green Bay Rd.
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance for approval use Commercial granting 61-O-20, special
Indoor Recreation, Total Sona Fitness, in the C2 Commercial District
and oCSC Central Street Overlay District. The applicant has complied
with all zoning requirements and meets all of the Standards for a special
use for this district.
For Action
Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial and oCSC
Central Street Overlay District
P7.Ordinance 62-O-20, Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
The Zoning Board of Appeals and staff recommend adoption of
allow the to Special Use granting 62-O-20 Ordinance approval
expansion of an existing Detached Single Family Dwelling in the B1
Business District, at 1717 Simpson Street. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use in this district.
For Action
Ordinance 62-O-20, Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
P8.Ordinance 63-O-20 granting a Special Use for a Type 2 Restaurant,
4 Suns Fresh Juice, in the C1 Commercial District at 1906 Main St.
The Zoning Board of Appeals and City staff recommend adoption of
Ord. 63-O-20 granting a Special Use for a Type 2 Restaurant, 4 Suns
Fresh Juice, in the C1 Commercial District at 1906 Main St. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use in this district.
For Action
Ordinance 63-O-20 Granting a Special Use for a Type 2 Restaurant, 4
Suns Fresh Juice, in the C1 Commercial District at 1906 Main St.
(X)CONSENT AGENDA - RULES COMMITTEE - MAYOR HAGERTY
R1.Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager"
At the direction of Rules Committee, staff recommends City Council
adoption of Ordinance 18-O-20, Amending Title 1, Chapter 8 “City
Manager.”
For Action
18-O-20 Amending Title 1, Chapter 8, City Manager
# - #
(XI)APPOINTMENTS
APP1.Approval of Appointments to the Citizen Police Review
Commission
The Mayor recommends City Council approval of the appointments of
Jamal Graham, Blanca Lule, Rick Marsh, Shahna Richman, Nikko Ross,
Juneitha Shambee, Nyika Strickland, Clarence Weaver and Douglas
Whitmore to the Citizen Police Review Commission.
For Action
Approval of Appointments to the Citizen Police Review Commission
(XII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
6/24/2020 6:00PM Transportation and Parking
Committee - VIRTUAL
6/24/2020 7:30PM Economic Development Committee
7/2/2020 7:00PM Housing & Homelessness
Commission
7/6/2020 6:00PM Rules Committee
7/6/2020 7:00PM Human Services Committee
7/8/2020 7:00PM Animal Welfare Board
7/9/2020 7:00PM Mental Health Board
7/13/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council