HomeMy WebLinkAbout06.08.20AGENDA
City Council
Monday, June 8, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works begins at 4:30pm
Planning & Development begins at 5:00pm or at the conclusion of Administration & Public Works
City Council convenes at the conclusion of Planning & Development
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Administrative & Public Works Committee, Planning & Development
Committee or City Council meetings may submit written comments in advance
or sign up to provide public comment by phone or video during the meeting by
completing at form online the Clerk's City Office's
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
(I)ROLL CALL – BEGIN WITH ALDERMAN RUE SIMMONS
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Proclamation: Pride Month
Proclamation: Juneteenth Month
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Continued Operations Update
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided shall be forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Approval of Evanston CARES Act Amendments to the 2015-2019
Consolidated Plan, PY 2019 Action Plan, and Citizen Participation
Plan
Evanston Act CARES of recommends Council City Staff approval
Amendments to the 2015-2019 Consolidated Plan, PY 2019 Action Plan
and Citizen Participation Plan that incorporate CDBG-CV and ESG-CV
funding from the CARES Act to prevent, prepare for, and respond to the
coronavirus. Funding sources are the City’s formula allocations of
CDBG-CV in the amount of $1,080,243 and ESG-CV in the amount of
$546,424.00, and $97,400.45 of unexpended 2019 CDBG entitlement
funds for a total of $1,724,067.45.
For Action
Approval of Evanston CARES Act Amendments to the 2015-2019
Consolidated Plan, PY 2019 Action Plan, and Citizen Participation Plan
SP2.Resolution 52-R-20 Appointment of City Manager
Mayor Hagerty recommends City Council adoption of Resolution 52-R-
20, appointing Erika Storlie to the position of City Manager to assume all
roles and responsibilities.
For Introduction
Resolution 52-R-20 Appointment of City Manager
SP3.Approval of Funding for the Dutch Elm Tree Injection Program
Staff requests City Council discuss and provide direction regarding the
funding is Funding Program. Injection Disease Elm Dutch the of
provided from the General Fund, Forestry Division Budget (Account
100.40.4320.62497) Capital the earned interest in or / and from
Improvement Fund.
For Action
Approval of Funding for the Dutch Elm Tree Injection Program
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council Meeting of May
26, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of May 26, 2020.
For Action
Draft City Council Minutes - May 26, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 11, 2020, through May 24, 2020, in the amount of
$2,471,824.96, of amount the in 2020, Bills June for List 09,
$6,547,120.34.
For Action
Approval of the City of Evanston Payroll and Bills
A2.City of Evanston Emergency Food Pantry Update
Staff recommends City Council accept and place on file the food pantry
operations update.
For Action: Accept and Place on File
City of Evanston Emergency Food Pantry Update
A3.Approval of Authorization to Execute a Payment for the Month of
April to Evanston Township High School for Providing Food
Services to Assist Those Affected by School Closures Due to
COVID-19
Staff recommends that City Council authorize the City Manager to
execute a payment of $193,170 to Evanston Township High School
(ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food
services to assist those affected by school closures due to COVID-19.
Funding Emergency Manager's City the program is this for from
Operations Unit (Account 100.15.1520.65025).
For Action
Approval of Authorization to Execute a Payment for the Month of April to
ETHS for Food Services Related to COVID 19
A4.Approval of Contract Award with Civiltech Engineering, Inc. for the
Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Civiltech Engineering, Inc. (Two Pierce
Place, Suite 1400, Itasca, IL 60143) for the Church Street Pedestrian
and Bicycle Improvements (RFQ 20-21) in the amount of $293,650.41.
Funding Fund (Account Bond is the from provided GO
415.40.4120.62145 – 420004), which has an approved FY 2020 budget
of $300,000 and a YTD balance of $300,000.
For Action
Approval of Contract Award with Civiltech Engineering, Inc. for the
Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)
A5.Approval of a Contract Award with Carollo Engineers, Inc. for
Hydraulic Modeling Services (RFP 20-32)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Carollo Engineers, Inc. (8600 W. Bryn Mawr
Avenue, Modeling Hydraulic 60631) IL Chicago 900N, Suite for
Services (RFP 20-32) in the not-to-exceed amount of $50,000 per year
for the next three years (2020, 2021, and 2022), with the option to
extend the contract for a fourth year (2023). Funding is provided from
the Water Fund (Account 510.40.4225.62185) which has an approved
FY 2020 budget of $160,000 and a YTD balance of $110,500. Staff
proposes to budget $50,000 for hydraulic modeling services in this same
account in future years.
For Action
Approval of a Contract Award with Carollo Engineers, Inc. for Hydraulic
Modeling Services (RFP 20-32)
A6.Approval of Contract Award with Schroeder and Schroeder Inc. for
Special Assessment Alley Project (Bid 20-09)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Schroeder and Schroeder Inc. (7306 Central
Park, Skokie, IL 60076) for the Special Assessment Alley Project (Bid
20-09) in the amount of $479,044.50. Funding is provided from the
Capital the Bonds Obligation in 2020 Fund Improvement General
amount of $239,522.25 and from the Special Assessment Fund in the
amount of $239,522.25. A detailed summary is included in the memo
below.
For Action
Approval of Contract Award with Schroeder and Schroeder Inc. for
Special Assessment Alley Project (Bid 20-09)
A7.Approval of Funding for the Demolition of a Vacant, Structurally
Unsafe Building at 2012 Maple Avenue
Staff recommends City Council approval of funding for the demolition of
a vacant, structurally unsafe residential structure located at 2012 Maple
Avenue. The cost for the demolition will be is $40,300 which includes
disconnection of the water and sewer services, demolition of structure,
removal and backfill of the foundation and regrading of the site. The cost
of the demolition will be paid for by grants provided by the Abandoned
Residential Property Municipality Relief Grant from the Illinois Housing
Development Authority. The funding source is the IL Vacant Expense
Account, 100.24.2435.62469.
For Action
Approval of Funding for the Demolition of a Vacant, Structurally Unsafe
Building at 2012 Maple Avenue
A8.Approval of Entrepreneurship Emergency Assistance Grants
Economic Development staff recommends City Council approval for
financial assistance through the Entrepreneurship Support Program for
the following applicants:
Horizon Photography - $2,436.00
Career Catalyst - $2,500
Carrie Brown-LMT Massage Therapy - $2,305.38
SLK Salon - $2,500
La Cocinita - $2,500
Illinois Allergy and Asthma Specialists - $2,500
Good to Go Jamaican Restaurant - $2,500
Viet Nom Nom - $2,500
Avengerz Music Group, LLC - $1,000
Linmay Studio - $1,471.49
Staff recommends utilizing the Economic Development
Entrepreneurship Support Fund (Account 100.15.5300.62664). The
approved 2020 Fiscal Year Budget allocated $50,000 to this account.
This request totals $22,212.87. To date, $0 has been spent.
For Action
Approval of Entrepreneurship Emergency Assistance Grants
A9.Approval of Change Order #1 with SmithGroup, for the Shoreline
Condition Assessment Engineering Services Agreement
Staff recommends the City Council authorize the City Manager execute
Change Order #1 to an existing agreement with SmithGroup (35 E.
Wacker Drive, Suite 900, Chicago, IL 60601) for the Shoreline Condition
Assessment Project in the amount of $26,000. This change order will
increase the total contract amount from $74,500 to $100,500. Funding
will be provided from the Capital Improvement Fund 2020 General
Obligation (Account Contingency Account Bonds Facilities
415.40.4120.62145 - 520011). This line item has an approved FY 2020
budget of $600,000 and a YTD balance of $256,344.
For Action
Approval of Change Order #1 with SmithGroup, for the Shoreline
Condition Assessment Engineering Services Agreement
A10.Resolution 48-R-20, Terminating Limits on Third-Party Food
Delivery Service Fees on July 13, 2020
Council Staff recommends City adoption of Resolution 48-R-20,
Terminating Limits on Third-Party Food Delivery Service Fees on July
13, 2020.
For Action
Resolution 48-R-20, Terminating Limits on Third-Party Food Delivery
Service Fees on July 13, 2020
A11.Resolution 49-R-20, Extending the Declared State of Emergency to
July 13, 2020
Staff recommends City Council adoption of Resolution 49-R-20
extending the declared State of Emergency to July 13, 2020.
For Action
Resolution 49-R-20, Extending the Declared State of Emergency to July
13, 2020
A12.Resolution 51-R-20 Authorizing the City Manager to Enter into a
Contract to Reconstruct the Fleetwood-Jourdain Gym Floor
Without Utilizing a Public Bidding Process
Resolution adoption 51-R-20 City the Staff recommends Council
authorize the City Manager to execute an agreement with Bodala, Inc.
DBA Central Rug and Carpet (3006 Central Street, Evanston, Illinois,
60201) in the amount of $593,851 without utilizing a public bid process.
Two-thirds (2/3) vote of the aldermen is required to approve this item.
Funding is provided from the Capital Improvement Fund 2020, 2020
General Obligation Bonds (Account 415.40.4120.65515-619024), in the
amount of $593,851. This item has an FY 2020 budget of $250,000.
The remaining funding is from savings in other projects and facilities
contingency. A detailed funding table is included in the information
below.
For Action
Resolution 51-R-20 Authorizing the City Manager to Enter into a
Contract to Reconstruct the Fleetwood-Jourdain Gym Floor
A13.10-11-5(D), Section City Amending 56-O-20 Ordinance Code
Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at
Hastings Avenue and Colfax Street
Staff recommends adoption of Ordinance 56-O-20 by which the City
Council would amend Section 10-11-5(D), Schedule V(D) of the City
Code to establish a 4-Way Stop Control at the intersection of Hastings
Avenue & Colfax Street. Funding will be through the General Fund-
Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of
$58,000 and remaining balance of $36,230.
For Introduction
Ordinance 56-O-20 Amending City Code Section 10-11-5(D), Schedule
V(D) “Four-Way Stops” to Include Four-Way Stops at Hastings Avenue
and Colfax Street
A14.Ordinance 55-O-20, Amending the Amusement Tax
Staff recommends City Council adoption of Ordinance 55-O-20
amending the Amusement Tax to include online streaming services and
to increase the amusement tax on venues with capacity over 1500
audience members. Amusement Tax revenue is deposited to the City's
General Fund.
For Action
Ordinance 55-O-20, Amending the Amusement Tax
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
P1.Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
Staff recommends that the Planning & Development Committee table
Ordinance and pandemic COVID-19 current to due 35-O-20 the
economic uncertainty over the retail market and the inability to hold in-
person meetings with key stakeholders. Previously the Plan
Commission and staff recommended amending the Zoning Ordinance to
modify Offices and uses including permitted currently ground-floor
in Financial Institutions to special uses order to encourage active
ground-floor uses that promote pedestrian activity and an economically
vibrant downtown corridor in the D2 Downtown Retail Core District.
For Introduction
Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
P2.Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to
the Zoning Ordinance regarding the Classification of Minor and
Major Variations and Residential Care Homes
Plan Commission and staff recommend approval of Ordinance 58-O-20
authorizing City-initiated Text Amendments to the Zoning Ordinance,
Title the City Code, to Chapter 3 (Implementation and 6 of
Administration) regarding the classification and administration of Minor
and Major Variations and Ordinance 59-O-20 authorizing revisions to
Chapter 4 (General Provisions) regarding Residential Care Homes and
Transitional Treatment Facilities in the R4a, General Residential Zoning
District.
For Introduction
Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to the
Zoning Ordinance regarding the Classification of Residential Care
Homes
P3.Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607
Chicago Ave.
The Zoning Board of Appeals and staff recommend adoption of
Type a for approval 2 special granting 60-O-20 Ordinance use
Restaurant, Happy Lemon, in the D4 Downtown Transition District. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use for this district.
For Introduction
Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District at 1607 Chicago
Ave.
P4.Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District, at 2678 Green Bay Rd.
The Zoning Board of Appeals and City staff recommend adoption of
Ord. 61-O-20 granting special use approval for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District. The applicant has complied with
all zoning requirements and meets all of the Standards for a special use
for this district.
For Introduction
Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness in the C2 Commercial District and oCSC
Central Street
P5.Ordinance 62-O-20 Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
The Zoning Board of Appeals and staff recommend adoption of
the 62-O-20 to approval Use Special granting Ordinance allow
expansion of an existing Detached Single Family Dwelling in the B1
Business District, at 1717 Simpson Street. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use in this district.
For Introduction
Ordinance 62-O-20 granting a Special Use for a Detached Single Family
Dwelling in the B1 Business District at 1717 Simpson St.
P6.Ordinance 63-O-20 Granting a Special Use for a Type 2 Restaurant,
4 Suns Fresh Juice in the C1 Commercial District at 1906 Main St.
The Zoning Board of Appeals and City staff recommend adoption of
Ord. 63-O-20 granting a Special Use for a Type 2 Restaurant, 4 Suns
Fresh Juice, in the C1 Commercial District at 1906 Main St. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use in this district.
For Introduction
Ordinance 63-O-20 granting a Special Use for a Type 2 Restaurant, 4
Suns Fresh Juice in the C1 Commercial District at 1906 Main St.
P7.Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
Staff recommends that City Council accept and place on filed Ordinance
25-O-20 amending the Tree Preservation Ordinance (7-8-8). There is no
ability Preservation Tree revised the administer and implement to
Ordinance due to the City's recent reduction in staffing in the Public
Works Agency (PWA). If there is interest in further changes to the Tree
Preservation Ordinance that do not require additional staffing, such as
updates to tree species, fee structures, and other administrative details,
staff for Ordinance revised a to Council City return can with
consideration.
For Action: Accept and Place on File
Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
(X)CONSENT AGENDA - RULES COMMITTEE - MAYOR HAGERTY
R1.Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager"
At the direction of Rules Committee, staff recommends City Council
adoption of Ordinance 18-O-20, Amending Title 1, Chapter 8 “City
Manager.”
For Introduction
Ordinance 18-O-20, Amending Title 1, Chapter 8, City Manager
(XI)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XII)EXECUTIVE SESSION
(XIII)ADJOURNMENT
(XIV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
6/10/2020 1:30PM Lighthouse Landing Complex
Committee
6/11/2020 7:00PM Mental Health Board
6/16/2020 7:00PM Housing & Community Development
Act
6/17/2020 6:30PM M/W/EBE Development Committee
6/18/2020 6:30PM Equity & Empowerment Commission
6/19/2020 12:00PM Reparations Subcommittee
6/22/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council