HomeMy WebLinkAbout05.26.20AGENDA
City Council
Tuesday, May 26, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:00 PM
Administration & Public Works and Planning & Development Committee are cancelled.
All agenda items will be considered at City Council.
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or
video during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
(I)ROLL CALL - BEGIN WITH ALDERMAN WILSON
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Recognition of Former City Manager Joel Asprooth
Non-Congregate Housing Update
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided be shall forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.2020 Budget Update
Staff recommends that City Council review the update to the 2020
budget.
For Discussion
2020 Budget Update
SP2.Civic Center Planning Discussion
At the City Council meeting on May 11, 2020, City Council directed staff
to provide information related to the potential of relocating a temporary
Civic Center in downtown Evanston and what the process would be for
selling the existing 2100 Ridge Avenue property. Staff is providing this
information for discussion and requests direction from City Council on
how to proceed.
For Discussion
Civic Center Planning Discussion
SP3.City Manager Executive Recruitment Update
Staff recommends that City Council accept and place on file the status
report regarding the City Manager executive search.
For Action: Accept and Place on File
City Manager Executive Recruitment Update
SP4.Resolution to Re-Open Illinois Restaurants on May 29, 2020
Staff recommends City Council consideration of a resolution to reopen
Illinois restaurants on May 29, 2020.
For Action
Resolution to Re-Open Illinois Restaurants on May 29, 2020
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
O1.Approval of the Minutes of the Regular City Council Meeting of May
11, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of May 11, 2020.
For Action
Draft City Council Minutes - May 11, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN RAINEY
A1.Approval of the City of Evanston Payroll, Bills and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 27, 2020, through May 10, 2020, in the amount of
$2,761,267.47, of amount the in 2020, for May List Bills 27,
$3,457,497.66 and credit card purchases period ending March 26, 2020,
in the amount of $195,656.69.
For Action
Approval of the City of Evanston Payroll and Bills and Credit Card
Activity
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending March 26, 2020, in
the amount of $21,578.30.
For Action
Approval of BMO Harris Amazon Credit Card Activity
A3.Approval of Authorization to Execute a Payment of $87,696 to
Evanston Township High School for Providing Food Services to
Assist Those Affected by School Closures Due to COVID-19
Staff recommends that City Council authorize the City Manager to
execute a payment of $87,696 to Evanston Township High School
(ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food
services to assist those affected by school closures due to COVID-19.
Funding for this program is from the Recreation Outreach Business Unit
(Account of allocation an $131,500 which 100.30.3050.65025) has
budgeted and $131,500 available.
For Action
Approval of Authorization to Execute a Payment of $87,696 to Evanston
Township High School for Food Services to Assist Those Affected by
School Closures
A4.Approval of Contract Award with J.A. Johnson Paving Company
for the 2020 MFT Street Resurfacing Project (Bid 20-26)
Staff recommends City Council authorize the City Manager to execute a
contract with J.A. Johnson Paving Company (1025 E. Addison Court,
Arlington Heights, IL 60005) for the 2020 MFT Street Resurfacing
Project in the amount of $1,297,700. Funding will be provided from the
Motor (Account of $100,000 the in Fuel Tax Fund amount
200.40.5100.65515 – 420007), and the Rebuild Illinois Grant Funds in
the amount of $1,200,000 (200.40.5105.65515 - 420007).
For Action
Approval of Contract Award with J.A. Johnson Paving Company for the
2020 MFT Street Resurfacing Project (Bid 20-26)
A5.Approval of Contract Award with McGill Construction Co. LLC for
the 2020 Parking Lot Improvements Project (Bid 20-07)
Staff recommends the City Council authorize the City Manager to
execute an agreement with McGill Construction Co. LLC. (21227 S. 80th
Avenue, Frankfort IL 60423) for the 2020 Parking Lot Improvements
Project (Bid No. 20-07) in the amount of $282,249.95. Funding is
provided – Fund (Account Bond GO the from 415.40.4120.65515
620013), which has an approved FY 2020 budget of $425,000.00 and a
YTD balance of $425,000.00.
For Action
Approval of Contract Award with McGill Construction Co. LLC for the
2020 Parking Lot Improvements Project (Bid 20-07)
A6.Approval of a Sole Source Purchase of Arbotect Fungicide from
Rainbow Treecare Scientific Advancements
Staff recommends the City Council authorize the City Manager to
execute an agreement for the sole source purchase of 60 gallons of
Arbotect fungicide from Rainbow Treecare Scientific Advancements
(11571 K-Tel Drive, Minnetonka, MN 55343) for a total purchase amount
of $25,273.20. Funding for this purchase is from the General Fund
account 100.40.4320.62496, which has a 2020 budget of $38,000, and
a YTD balance of $38,000.
For Action
Approval of a Sole Source Purchase of Arbotect Fungicide from
Rainbow Treecare Scientific Advancements
A7.Approval of Funding for the Demolition of a Vacant, Structurally
Unsafe Building at 2012 Maple Avenue
Staff recommends City Council approval of funding for the demolition of
a vacant, structurally unsafe residential structure located at 2012 Maple
Avenue. The cost for the demolition will be is $40,300 which includes
disconnection of the water and sewer services, demolition of structure,
removal and backfill of the foundation and regrading of the site. The cost
of the demolition will be paid for by grants provided by the Abandoned
Residential Property Municipality Relief Grant from the Illinois Housing
Development Authority. The funding source is the IL Vacant Expense
Account, 100.24.2435.62469.
For Action
Approval of Funding for the Demolition of a Vacant, Structurally Unsafe
Building at 2012 Maple Avenue
A8.Adoption of Resolutions 43-R-20 & 45-R-20, Authorizing the Mayor
to for Transportation of Department Illinois Sign Resolutions
Improvement Under the Illinois Highway Code for Improvements to
Various Evanston Streets.
Staff recommends City Council adoption of Resolutions 43-R-20 & 45-R-
20 authorizing the Mayor to sign an Illinois Department of Transportation
Resolution for Code Illinois Highway the Under Improvement for
Improvements to various Evanston streets using both MFT funds and
Rebuild Illinois grant funds. Funding will be provided from the Motor Fuel
Tax Fund in the amount of $100,000 (Account 200.40.5100.65515 –
420007) the and the Rebuild Illinois Grant Funds in amount of
$1,200,000 (Account 200.40.5105.65515 - 420007).
For Action
Adoption of Resolutions 43-R-20 & 45-R-20, Authorizing the Mayor to
Sign IDOT Resolutions for Improvements to Various Streets
A9.Resolution 44-R-20, authorizing the Mayor to sign a Resolution for
Maintenance of Streets and Highways in order to transfer funds
Previously Allocated in the 2020 Fiscal Year Budget from the Motor
Fuel Tax Fund to the General Fund for General Maintenance of
Streets
Staff recommends City Council adoption of Resolution 44-R-20 which
will authorize the Mayor to execute the required Illinois Department of
Transportation resolution and authorize the City Manager to transfer
$1,044,890 of Motor Fuel Tax Funds to the General Fund for the general
maintenance of streets by City forces. Funding will be provided from the
Motor Fuel Tax Fund (Fund 200).
For Action
Adoption of Resolution 44-R-20, authorizing the Mayor to sign a
Resolution for Maintenance of Streets and Highways
A10.Resolution 46-R-20 Authorizing the City Manager to Sign the First
Amendment to the Dynegy Master Agreement
Staff recommends City Council adoption of Resolution 46-R-20,
authorizing the City Manager to sign the first amendment to the Dynegy
Master Agreement. The extension is for the Municipal Aggregation of
Electric Supply For Residential and Small Commercial Retail Customers
(RFP 17-33) with Dynegy Energy Services (1500 Eastport Plaza Drive
Collinsville, IL 62234). The 10-month extension will extend the contract
from August 2020 to June 2021.
For Action
Resolution 46-R-20 Authorizing the City Manager to Sign the First
Amendment to the Dynegy Master Agreement
A11.Ordinance 55-O-20, Amending the Amusement Tax
Council adoption of Ordinance 55-O-20 recommends Staff City
amending the Amusement Tax to include online streaming services and
to increase the amusement tax on venues with capacity over 1500
audience members. Amusement Tax revenue is deposited to the City's
General Fund.
For Introduction
Ordinance 55-O-20: Amending the Amusement Tax
A12.Ordinance 50-O-20, Amending City Code Section 10-11-7, Schedule
VII(A), “Passenger Loading Zones, Public Carrier Stops and
Stands,” to Add a Loading Zone at 1723 Simpson Street
Staff recommends City Council approve Ordinance 50-O-20, amending
parking near the entrance of 1723 Simpson Street (location of Meals on
Wheels) to allow for loading zone spaces. This item was not approved
by the Transportation & Parking Committee as there have been no
meetings due to COVID-19; however, Alderman Rue Simmons is asking
that this item be presented for approval as Meals on Wheels will be
operating shortly.
For Action
Ordinance 50-O-20, Amending City Code Section 10-11-7, Schedule
VII(A), “Passenger Loading Zones, to Add a Loading Zone at 1723
Simpson Street
A13.Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 51-O-20, directing
the City Manager to offer the sale of vehicles and equipment owned by
the City through public auction with GovDeals, an online auction system
utilized by government agencies. These vehicles have been determined
to be surplus as a result of new vehicle replacements being placed into
service or vehicles that had to be taken out of service for safety reasons
with the intention of eventual replacement. The equipment from the old
Robert Crown Center and janitorial supplies from the Service Center
were found to be obsolete or the City no longer utilizes those systems.
For Action
Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston
(IX)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(X)EXECUTIVE SESSION
(XI)ADJOURNMENT
(XII)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/27/2020 6:00PM Transportation and Parking
Committee
5/27/2020 7:30PM Economic Development Committee
6/1/2020 6:00PM Human Services Committee
6/4/2020 7:00PM Housing & Homelessness
Commission
6/5/2020 12:00PM Reparations Subcommittee
6/8/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council