HomeMy WebLinkAbout05.11.20AGENDA
City Council
Monday, May 11, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:00 PM
Administration & Public Works and Planning & Development Committee are cancelled.
All agenda items will be considered at City Council.
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or
video during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
(I)ROLL CALL - BEGIN WITH ALDERMAN WYNNE
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Proclamation: Older Americans Month - May 2020
Proclamation: Preservation Month - May 2020
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided be shall minutes forty-five of period a
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Affordable Housing Fund Expenses Report
Staff recommends that City Council accept and place on file this status
report regarding the Affordable Housing Fund. For Action: Accept and
Place on File
Affordable Housing Fund Expenses Report
SP2.Approval of Authorization to Use up to $1,000,000 from the
Affordable Housing Fund to Pay for Non-Congregate Housing and
Other Services Incurred by the City to Provide for the Health and
Safety of Residents Who Are Unable to Comply With Governor
Pritzker's Stay At Home Order
Staff recommends City Council authorization to use up to $1,000,000
from the City's Affordable Housing Fund to pay for non-congregate
housing (hotel rooms) and other needs including (but not limited to) food
and transportation for homeless residents who are vulnerable to the
COVID-19 infection, unable to observe Governor Pritzker's order to
shelter-in-place, as well as residents and first responders who have
been exposed to COVID-19, or have tested positive for the virus, do not
require hospitalization, but are unable to isolate or quarantine in their
residences. The funding source is the Affordable Housing Fund, which
currently of balance cash approximately an has uncommitted
$2,200,000. For Action
Approval of Authorization to Use up to $1,000,000 from the Affordable
Housing Fund to Pay for Non-Congregate Housing and Other Services
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council Meeting of
April 27, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of April 27, 2020.
For Action
Draft City Council Minutes - April 27, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 13, 2020, through April 26, 2020, in the amount of
$2,780,281.75 of amount the in 12, May for Bills and 2020, List
$3,142,461.05.
For Action
Approval of the City of Evanston Payroll and Bills
# - #
A2.Approval of Purchase of a Vehicle Lift from Mohawk Resources,
Ltd
Staff recommends City Council approval for the purchase of a vehicle lift
from Box PO Ave, Vrooman 110, Ltd Resources, Mohawk (65
Amsterdam, NY 12010) through a Sourcewell contract in the amount of
$95,000.00. The lift is used by the Administrative Services
at the Division Service Fleet & Department/Facilities Management
Center for repairs and maintenance to the City’s fleet. Funding for the
purchase will come from Capital Improvement Fund 2020 General
Obligation Bonds (Account 415.40.4120.65515 - 620020) for Facilities
Contingency, which has an FY 2020 budget of $600,000, and a YTD
balance of $492,195.
For Action
Approval of Purchase of a Vehicle Lift from Mohawk Resources, Ltd
A3.Approval of Contract Award with Robert Kinnucan Tree Experts &
Landscaping Company, Inc. for the Dutch Elm Tree Injection
Program (Bid 20-14)
Staff recommends City Council authorize the City Manager to execute a
contract for the Dutch Elm Tree Injection Program contract to the low
bidder, Robert Kinnucan Tree Experts & Landscaping Company, Inc.
(28877 Nagel Court, Lake Bluff, IL, 60044) in the amount of
$646,224.62. Funding is provided from the General Fund, Forestry
Division Budget Account 100.40.4320.62497 which has a FY 2020
budget allocation of $800,000, all of which is remaining.
For Action
Approval of Contract Award with Robert Kinnucan Tree Experts &
Landscaping Company, Inc. for the Dutch Elm Tree Injection Program
(Bid 20-14)
A4.Approval of an Amendment to the Agency Agreement for the
Management of the Natural Gas Purchase and an Amendment to
the Agreement for the Purchase of Natural Gas for 16 City Owned
Buildings
Staff recommends that the City Council authorize the City Manager to
negotiate and execute Amendment 4 to the Agency Agreement with
Northwestern natural the of gas the for University management
purchase. Staff also recommends that the City Council authorize the
City Manager to execute Amendment 8 to the agreement with Twin
Eagle Resource Management, LLC (5120 Woodway, Suite 10010,
Houston, TX 77056) for the purchase of natural gas for 16 City owned
buildings. The cost for natural gas is billed to the various accounts that
support the buildings that are purchasing natural gas through this
contract. natural gas the University will Northwestern administer
purchase for the City at no additional cost.
For Action
Approval of an Amendment to the Agency Agreement for the
Management of the Natural Gas Purchase for 16 City Owned Buildings
A5.Approval of Contract Award with Courtesy Electric Inc. for
Police/Fire at / Replacement Generator Emergency Repairs
Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Courtesy Electric Inc. (6551 N. Olmsted
Ave., Chicago, IL 60631) for the Emergency Generator Replacement /
Repairs at Police/Fire Headquarters, Fire Station 1 and Fire Station 2
(Bid 20-05) in the amount of 249,900.00.Funding is provided from the
Capital Improvement Fund 2019 and 2020 General Obligation Bonds,
which has an approved FY 2020 budget of $334,000, all of which is
remaining. A detailed summary is included in the memo below.
For Action
Approval of Contract Award with Courtesy Electric Inc. for Emergency
Generator Replacement / Repairs at Police/Fire Headquarters
A6.Approval of Contract Award with Ideal Heating Company for Civic
Center Burner Replacement (Bid 20-29)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Ideal Heating Company (9515 Southview
Avenue, Burner Civic the Center 60513) Illinois Brookfield, for
Replacement (Bid 20-29) in the amount of $117,777.00. Funding is
provided from the Capital Improvement Fund, 2019 General Obligation
Bonds (Account 415.40.4119.65515-620004), which as an approved FY
2020 budget of $500,000 and a YTD balance of $489,500.
For Action
Approval of Contract Award with Ideal Heating Company for Civic
Center Burner Replacement (Bid 20-29)
A7.Approval of Contract Award with J.A. Johnson Paving Company
for the 2020 Street Patching Program
Staff recommends that City Council authorize the City Manager to
execute a one year contract for pavement patching with J. A. Johnson
Paving Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the
amount of $500,000. Funding will be from the Capital Improvement
Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 –
420015), which has a budget of $500,000, all of which remains.
For Action
Approval of Contract Award with J.A. Johnson Paving Company for the
2020 Street Patching Program
A8.Approval of Emergency Assistance Guidelines for the
Entrepreneurship Support Program
approval of expanded staff Development Economic recommends
guidelines for the Entrepreneurship Support Program Grant due to the
current pandemic and changing needs of the business community. This
program is funded through the Entrepreneurship Program Line Item
(Account 100.15.5300.62664). In FY 2020 this program was allocated
$50,000. To date, $0 has been spent.
For Action
Approval of Emergency Assistance Guidelines for the Entrepreneurship
Support Program
A9.Resolution 40-R-20 Authorizing the City Manager to Execute an
Intergovernmental Police Assistance Agreement with the North
Regional Major Crimes Task Force (NORTAF)
Staff recommends City Council adoption of Resolution 40-R-20
Authorizing the City Manager to Execute an Intergovernmental Police
Assistance Agreement with the North Regional Major Crimes Task
Force (NORTAF).
For Action
Resolution 40-R-20 Authorizing the City Manager to Execute an
Intergovernmental Police Assistance Agreement with the North Regional
Major Crimes Task Force
A10.Resolution 41-R-20, Extending the Declared State of Emergency to
June 8, 2020
Staff recommends City Council adoption of Resolution 41-R-20,
Extending the Declared State of Emergency to June 8, 2020.
For Action
Resolution 41-R-20, Extending the Declared State of Emergency to
June 8, 2020
A11.Resolution 42-R-20, Terminating Limits on Third-Party Food
Delivery Service Fees on June 8, 2020
Resolution 42-R-20, Staff recommends City Council adoption of
Terminating Limits on Third-Party Food Delivery Service Fees on June
8, 2020.
For Action
Resolution 42-R-20, Terminating Limits on Third-Party Food Delivery
Service Fees on June 8, 2020
A12.Ordinance 50-O-20, Amending City Code Section 10-11-7, Schedule
VII(A), Stops Carrier Public Zones, Loading “Passenger and
Stands,” to Add a Loading Zone at 1723 Simpson Street
Staff recommends City Council approve Ordinance 50-O-20, amending
parking near the entrance of 1723 Simpson Street (location of Meals on
Wheels) to allow for loading zone spaces. This item was not approved
by the Transportation & Parking Committee as there have been no
meetings due to COVID-19; however, Alderman Rue Simmons is asking
that this item be presented for approval as Meals on Wheels will be
operating shortly.
For Introduction
Ordinance 50-O-20, “Passenger Loading Zones, Public Carrier Stops
and Stands,” to Add a Loading Zone at 1723 Simpson
A13.Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 51-O-20, directing
the City Manager to offer the sale of vehicles and equipment owned by
the City through public auction with GovDeals, an online auction system
utilized by government agencies. These vehicles have been determined
to be surplus as a result of new vehicle replacements being placed into
service or vehicles that had to be taken out of service for safety reasons
with the intention of eventual replacement. The equipment from the old
Robert Crown Center and janitorial supplies from the Service Center
were found to be obsolete or the City no longer utilizes those systems.
For Introduction
Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston
(IX)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(X)EXECUTIVE SESSION
(XI)ADJOURNMENT
(XII)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/13/2020 7:00PM Affordable Housing Plan Steering
Committee - CANCELLED
5/14/2020 5:30PM Emergency Telephone System Board
- CANCELLED
5/14/2020 6:00PM Reparations Townhall
5/14/2020 7:00PM Mental Health Board - CANCELLED
5/15/2020 12:00PM Reparations Subcommittee
5/19/2020 7:00PM Housing & Community Development
Act Committee
5/19/2020 7:00PM Northwestern University-City
Committee
5/20/2020 6:30PM MWEBE Development Committee
5/21/2020 6:30PM Equity & Empowerment Commission
5/26/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
5/27/2020 6:00PM Transportation and Parking
Committee
5/27/2020 7:30PM Economic Development Committee