HomeMy WebLinkAbout04.27.20AGENDA
City Council
Monday, April 27, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:00 PM
Administration & Public Works and Planning & Development Committee are cancelled.
All agenda items will be considered at City Council.
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or
video during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
(I)ROLL CALL - BEGIN WITH ALDERMAN BRAITHWAITE
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Proclamation: Public Service Recognition Week - May 3-9, 2020
Proclamation: International Compost Awareness Week - May 3-9, 2020
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
CDBG Update
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided shall be forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.2404 Ridge Avenue - Application for Appeal of the Preservation
Commission Denial of a Certificate of Economic Hardship
The City Council may make a motion to accept the application for
appeal. If a motion is made and adopted, the City Council shall affirm,
modify or reverse the decision of the Preservation Commission within
forty-five (45) days (no later than May 28, 2020). If no motion to accept
the application for appeal is made and adopted, the decision of the
Commission shall be final.
For Action
2404 Ridge Avenue - Application for Appeal of the Preservation
Commission Denial of a Certificate of Economic Hardship
SP2.Shoreline Condition Assessment Update Discussion
Staff requests City Council discuss and provide direction regarding the
Capital Improvements to implement in order to stabilize the shoreline.
For Discussion
Shoreline Condition Assessment Update Discussion
SP3.Dutch Elm Disease Injection Program Discussion
Staff requests City Council discuss and provide direction regarding the
Dutch Elm Disease Injection Program.
For Discussion
Dutch Elm Disease Injection Program Discussion
SP4.City Owned Real Estate Assets Report from Consultant Jones Lang
LaSalle (JLL)
Staff recommends City Council accept and place on file the City-owned
Real Estate Assets Report from Consultant Jones Lang LaSalle (JLL).
For Action: Accept and Place on File
City Owned Real Estate Assets Report from Consultant Jones Lang
LaSalle (JLL)
SP5.Authorization for the City Manager to Access Up To A $7.5 Million
Line of Credit With Byline Bank
Staff recommends that City Council authorize the City Manager to sign
an agreement with Byline Bank to have access to a Line of Credit up to
an amount of $7.5 million for essential functions including Public Safety,
Public Health, Public Works and Community Development.
For Action
Authorization for the City Manager to Access Up To A $7.5 Million Line
of Credit With Byline Bank
SP6.2020 Budget Discussion - COVID-19 Impacts
Staff recommends City Council review and discussion of financial
projections and recommendations.
For Discussion
2020 Budget Discussion - COVID-19 Impacts
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council Meeting of
April 13, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of April 13, 2020.
For Action
Draft City Council Minutes - April 13, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of March 30, 2020, through April 12, 2020 in the amount of
$2,882,784.01, amount the in 2020 of April for List Bills 28,
$3,494,212.88 and credit card purchases for the period ending February
26, 2020, in the amount of $193,367.73.
For Action
Approval of the City of Evanston Payroll and Bills
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending February 26, 2020, in
the amount of $7,123.29.
For Action
Approval of BMO Harris Amazon Credit Card Activity
A3.Approval of the Replacement of One Public Works Agency Refuse
Vehicle from National Fleet Auto Group
a of purchase the for Council City recommends Staff approval
replacement refuse vehicle (#718) for operations by the Public Works
Agency (PWA) Public Services Bureau. The replacement vehicle will be
purchased from National Fleet Auto Group (490 Auto Center Drive,
Watsonville, CA 95076) in the amount of $287,605.86 through the
Sourcewell contract. Funding for the vehicle will be from the Solid Waste
Fund (Account 520.40.4310.65550) with a budget of $283,900, and a
YTD balance of $177,983. As was done with the last recycling truck
purchased and due to the long time to build the truck, the chassis will be
paid out of the FY 2020 budget and the remainder will be from the FY
2021 budget.
For Action
Approval of the Replacement of One Public Works Agency Refuse
Vehicle from National Fleet Auto Group
A4.Approval of Contract Award for the Green Bay Road Bioswale
Planting Project with Nature’s Perspective Landscaping, Inc.
Staff recommends the City Manager execute a contract for the Green
Bay Road Bioswale Planting project with the low bidder, Nature’s
Evanston, St., Greenleaf IL, Inc., Landscaping, Perspective (2000
60202) in the amount of $58,640. Funding for this project is included in
the adopted FY 2020 Capital Improvements Fund budget (Account
415.49.4116.65515-416540), which has a total allocation of $75,000.00,
with the full balance available.
For Action
Approval of Contract Award for the Green Bay Road Bioswale Planting
Project with Nature’s Perspective Landscaping, Inc.
A5.Approval of Contract Award with Pan-Oceanic Engineering Co, Inc.
for 2020 Water Main Improvements and Street Resurfacing Project
(Bid No. 20-06)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Pan-Oceanic Engineering Co, Inc. (6436 W.
Higgins Main Water 2020 60656) for IL Chicago, Avenue, the
Improvements and Street Resurfacing Project (Bid No. 20-06) in the
amount of $3,053,230. Funding is provided from the Water Fund, which
has an approved FY 2020 budget of $2,466,000 and a YTD balance of
$2,466,000; the Sewer Fund, which has an approved FY 2020 budget of
$580,000 and a YTD balance of $580,000; and the 2020 GO Bond
Fund, which has an approved FY 2020 budget of $152,000 and a YTD
balance of $152,000. A detailed summary is included in the memo
below.
For Action
Approval of Contract Award with Pan-Oceanic Engineering Co, Inc. for
2020 Water Main Improvements and Street Resurfacing Project (Bid No.
20-06)
A6.Approval of the Purchase of Timekeeping Software and Time
Clocks with Tyler Technologies
Staff recommends City Council authorize the City Manager to amend
the current services agreement with Tyler Technologies (P.O. Box
203556, and clocks time of purchase for 75320) TX Dallas the
timekeeping software in an amount not to exceed $45,092. Funding for
this purchase will come from the following accounts: General Fund
(100.19.1932.64545 Personal Computer Software, 100.19.1929.62274
Test Administration, 100.40.4105.65620 Office Mach. & Equipment);
Water Equipment, Fund (510.40.4200.65070 Office/Other
510.40.4225.62340 IT Computer Software); and Fleet Fund
(600.19.7710.62245 Office Equipment Maintenance).
For Action
Approval of the Purchase of Timekeeping Software and Time Clocks
with Tyler Technologies
A7.Approval of Contract Award with Hey and Associates, Inc. for
Stormwater Master Plan (RFP 19-68)
Staff recommends the City Council authorize the City Manager to
execute W. (26575 Associates, Inc. Hey with agreement an and
Commerce Drive, Suite 601 Volo, IL 60073) for the Stormwater Master
Plan (RFP 19-68) in the amount of $590,832.51. The project will be
funded from the Sewer Fund (Account No. 515.40.4531.62180), which
has an approved FY 2020 budget of $300,000 and FY 2021 budget of
$300,000, all of which is remaining.
For Action
Approval of Contract Award with Hey and Associates, Inc. for
Stormwater Master Plan (RFP 19-68)
A8.Approval of Evanston Cradle to Career Annual Payment
Staff recommends City Council authorize the City Manager to execute a
payment of $50,000 to support the ongoing efforts of Evanston Cradle to
Career located at 2010 Dewey Ave., Evanston, Ill 60201.The funding for
the annual support is in account 100.30.3005.62647 which has a budget
of $50,000 with a current balance of $50,000.
For Action
Approval of Evanston Cradle to Career Annual Payment
A9.Approval of Funding for the Demolition of a Residential Structure
at 1239 Leon Street
Staff recommends City Council authorize the City Manager to execute
an agreement with MBR Wrecking, Inc. and ECOPRO Plumbing &
Environmental, Inc. for the asbestos remediation and demolition of a
vacant, structurally unsafe residential structure located at 1239 Leon
Street, Evanston. The cost for the demolition will be is $48,900 which
includes disconnection of the water and sewer services, asbestos
remediation of the windows, demolition of structure, removal and backfill
of the of The site. the cost regrade/seed and foundation the of
Abandoned the by provided grants paid be will demolition with
Residential Property Municipality Relief Grant from the Illinois Housing
Development Authority (IHDA). Funds shall be used by May, 2020 per
agreement with IDHA. Funding will be provided from the IL Vacant
Expense Line Item (Account 100.24.2435.62469).
For Action
Funding Approval for the Demolition of a Residential Structure at 1239
Leon Street, Evanston
A10.Resolution 37-R-20, Authorizing the Mayor to Sign the Local Public
Agency Preliminary Sign a Manager Agreement City to and
Engineering Agreement with the Illinois Department of
Transportation & Stanley Consultants Inc. for Federal Participation
for the Ridge Avenue Traffic Signals Improvement Project
37-R-20, Resolution of Staff Council City recommends adoption
Authorizing the Mayor to Sign the Local Public Agency Agreement and
City Manager to Sign a Preliminary Engineering Agreement with the
Illinois Department of Transportation & Stanley Consultants, Inc. for
Federal Participation for the Ridge Avenue Traffic Signals Improvement
Project. Improvement Safety Highway provided by is Funding the
Program (HSIP) Grant Funds in the amount of $138,380 and the City’s
Capital Bond Obligation Funds 2019 Fund, Improvement General
(415.40.4119.62145 - 419008) in the amount of $47,603, which has an
FY 2020 balance of $175,000, and a YTD balance of $175,000.
For Action
Resolution 37-R-20, Authorization for Federal Participation for the Ridge
Avenue Traffic Signals Improvement Project
A11.Resolution 38-R-20, Establishing Limits on Third-Party Food
Delivery Service Fees
Staff recommends City Council adoption of Resolution 38-R-20,
Establishing Limits on Third-Party Food Delivery Service Fees.
For Action
Resolution 38-R-20, Establishing Limits on Third-Party Food Delivery
Service Fees
A12.Resolution 39-R-20, Reimbursement of Expenditures from General
Obligation Bond Issuance
Staff recommends City Council adoption of Resolution 39-R-20,
authorizing payments relating to FY 2020 Capital Improvement Plan
(C.I.P.) project expenditures up to fifteen million, five hundred and fifty
thousand dollars ($15,000,000) be reimbursed by the subsequent 2020
General Obligation (G.O.) bond issuance. Capital projects will be funded
by future bond proceeds.
For Action
Resolution 39-R-20, Reimbursement of Expenditures from General
Obligation Bond Issuance
A13.Ordinance 53-O-20, Amending City Code Title 9, Chapter 4 "Dogs,
Cats, Animals and Fowl" to Define "Animal Care Facility," "Animal
Rescue Organization," and "Pet Store"
53-O-20, Ordinance of Council City recommends Staff adoption
Amending City Code Title 9, Chapter 4 "Dogs, Cats, Animals and Fowl"
to Define "Animal Care Facility," "Animal Rescue Organization," and
"Pet Store." Staff requests suspension of the rules for Introduction and
Action at the April 27, 2020 City Council meeting.
For Introduction and Action
Ordinance 53-O-20, Amending City Code Title 9, Chapter 4 "Dogs, Cats,
Animals and Fowl" to Define "Animal Care Facility," "Animal Rescue
Organization," and "Pet Store"
A14.Ordinance 54-O-20, Amending Portions of the City Code “Powers
and for Section a Duties,” Include to Penalty Pandemics and
Failure to Comply with Public Health Orders
Staff recommends City Council adoption of Ordinance 54-O-20,
amending portions of the City Code” Powers and Duties” to include
pandemics and a penalty section for failure to comply with public health
emergency orders. for Staff the of suspension rules requests
Introduction and Action at the April 27, 2020 City Council meeting.
For Introduction and Action
Ordinance 54-O-20, Amending Portions of the City Code “Powers and
Duties,” to Include Pandemics
A15.Ordinance 41-O-20, Amending City Code Section 7-4-1 "Permit
Required, Fees, Bonds" to Designate the Public Works Director as
the Approval Authority for Excavations and Restrict Excavations in
Winter Months
Staff recommends City Council adoption of Ordinance 41-O-20,
Amending City Code Section 7-4-1 "Permit Required, Fees, Bonds" to
Designate the Public Works Director as the Approval Authority for
Excavations and Restrict Excavations in Winter Months.
For Action
Ordinance 41-O-20, Amending City Code Section 7-4-1 to Designate
Approval Authority for Excavations
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
P1.Ordinance 47-O-20, Amendments to Design and Project Review
Committee
Staff recommends City Council adoption of Ordinance 47-O-20 with
changes to the City Code regarding the membership of the Design and
Project Review Committee (DAPR).
For Action
Ordinance 47-O-20, Amendments to Design and Project Review
Committee - Attachment - Pdf
P2.Ordinance 49-O-20, Special Use for a Planned Development and
Drive-Through Facility for a Financial Institution at 605 Davis Street
The Plan Commission and staff recommend adoption of Ordinance 49-
O-20 for approval of a Special Use for a Planned Development and
drive-through facility for a financial institution. The proposal includes the
following Site Development Allowances: 1.) FAR of 13.02 where 4.5 is
allowed and 8.0 may be requested as a maximum Site Development
Allowance, 2.) Proposed building height of 220 feet where 85 feet
(excluding parking) is allowed and 220 may be requested as a Site
Development Allowance, 3.) 39 parking spaces where 420 are required,
4.) A 15-foot Ziggurat setback is proposed at 29 foot height along Davis
where a 40-foot Ziggurat setback is required above 42-foot height, 5.) A
0-foot Ziggurat setback is proposed along the east interior lot line at 29-
foot height where a 25-foot Ziggurat setback is required above 42-foot
height, and 6.) A 0-foot Ziggurat setback is proposed along the west
interior side lot line at 29-foot height where a 25-foot Ziggurat setback is
required above 42-foot height.
For Action
Ordinance 49-O-20, Special Use for a Planned Development and Drive-
Through Facility for a Financial Institution at 605 Davis Street
P3.Ordinance 52-O-20, Special Use for a Planned Development located
at 1555 Ridge Avenue
The Plan Commission and staff recommend adoption of Ordinance 52-
O-20 for approval of a Special Use for a Planned Development. The
proposal includes the following Site Development Allowances: 1.) A 3’
setback along the north property line where 15’ is required for dwelling
units, 2.) No landscaping where a 10’ transition landscaped strip is
required along the north property line, and 3.) A 10’ X 25’ loading space
with 1.5’ rear yard setback where a 10’ X 35’ loading space with a 3’
rear yard setback is required. The project was presented to the Planning
and Development Committee on April 13, 2020. After some discussion,
the Committee voted to introduce the item to City Council with the
amendment of removing the ground floor unit to add in four additional
parking spaces and enable the building owner to lease unused parking
spaces to the public. The ordinance and summary below reflects these
changes.
For Action
Ordinance 52-O-20, Special Use for a Planned Development located at
1555 Ridge Avenue
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE -
ALDERMAN REVELLE
HS1.Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale
and Adoptions of Cats, Dogs and Rabbits
approving Ordinance 32-O-20, adoption recommends Staff of
restrictions on the sale and adoption of cats, dogs, and rabbits in
Evanston.
For Action
Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and
Adoptions of Cats, Dogs and Rabbits
(XI)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XII)EXECUTIVE SESSION
(XIII)ADJOURNMENT
(XIV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/1/2020 12:00PM Reparations Subcommittee -
CANCELLED
5/4/2020 7:00PM Human Services Committee
5/7/2020 7:00PM Housing & Homelessness
Commission
5/11/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
5/13/2020 7:00PM Affordable Housing Plan Steering
Committee
5/14/2020 5:30PM Emergency Telephone Board System
Committee
5/14/2020 6:00PM Reparations Townhall
5/14/2020 7:00PM Mental Health Board
5/15/2020 12:00PM Reparations Subcommittee