HomeMy WebLinkAbout03.08.20AGENDA
City Council
Monday, March 9, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works begins at 6:00pm
Planning & Development begins at 6:45pm
City Council convenes at the conclusion of Planning & Development
(I)ROLL CALL - BEGIN WITH ALDERMAN REVELLE
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Proclamation: Marybeth Schroeder Day
Proclamation: Creative Arts Therapy Day - March 20, 2020
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for be shall provided forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Appeal to the City Council of Preservation Commission Decision
Denying Certificate of Appropriateness for 2390 Orrington Avenue
to Construct a Single-Family House with Attached 2-Car Garage
The City Council may make a motion to accept the application for
appeal. If a motion is made and adopted, the City Council shall affirm,
modify or reverse the decision of the Preservation Commission within
forty-five (45) days. If no motion to accept the application for appeal is
made, the decision of the Commission shall be final.
For Action
Application for Appeal to the City Council of Preservation Commission
Decision Denying Certificate of Appropriateness for 2390 Orrington
Avenue
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular Meeting of the February 24,
2020 City Council
The City Clerk recommends City Council approval of the minutes of the
regular meeting of the February 24, 2020 City Council.
For Action
Draft City Council Minutes - February 24, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN RAINEY
A1.Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of February 3, 2020, through February 16, 2020, in the
amount of $3,169,047.42 and Bills List for March 10, 2020, in the
amount of $2,967,962.24.
For Action
Approval of the City of Evanston Payroll and Bills and Credit Card
Activity
A2.Approval of 2020 Special Events
Staff recommends approval of the 2020 special events contingent upon
compliance of all requirements as set forth by the Special Event Policy &
Guidelines. This year’s calendar includes 5 new events: Pride Parade,
Pride Fest, Juneteenth Parade, 3v3 Live Soccer Tournament, and
Suffrage Rally. Costs for City services provided for events require a
100% reimbursement from the sponsoring organization or event
coordinator. These fees are waived for City events and City co-
sponsored events.
For Action
Approval of 2020 Special Events
A3.Approval of the Purchase of Five (5) Vehicles for Public Works
Agency and Fleet & Facilities Division
Staff recommends City Council approval for the purchase of five (5)
vehicles/pieces of equipment for the Public Works Agency and Facilities
& Fleet Management operations. The following replacement vehicles
will be purchased as Single Source Purchases from Sourcewell and
NWMC SPC joint purchasing cooperative contracts: one (1) 2020
International HV607 with Aerial Body from Versalift (7601 Imperial Drive,
Waco, TX 76712-6608) in the amount of $208,525.00; one (1) 2020
Ford F-450 with Dump Body and Snow Plow from Currie Commercial
Center (10125 W Laraway, Frankfort, IL 60423) in the amount of
$91,709.00; one (1) Ford F-250 Pickup with Lift Gate and Snow Plow
from Currie Commercial (10125 W Laraway, Frankfort, IL 60423) in the
amount Standard from 2100i Vactor $50,901.00; one and of (1)
Equipment Company (2033 W Walnut Street, Chicago, IL 60612) in the
amount of $418,330.57. In addition, staff recommends a Sole Source
purchase of one (1) Nifty SP64 Hybrid Diesel Electric Lift from Lift Works
(600 in of amount the 60174) Industrial Charles, St. Drive, IL
$99,700.00. Funding for the purchase of the Vactor 2100i and Crane
Carrier in the amount of $418,330.57 will come from the Sewer Fund -
Automotive Equipment (Account 515.40.4530.65550), with a FY budget
and YTD balance of $540,000.00. All remaining vehicles, totaling
$450,835.00, will be from the Equipment Replacement - Automotive
Equipment Fund (Account 601.19.7780.65550), with a FY budget of
$2,000,000. An additional $25,000 will be funded from the Crown Fund
(Account 416.40.4160.65515-616017) to put toward the lift that will be
utilized at the new Robert Crown Center.
For Action
Approval of the Purchase of Five (5) Vehicles for Public Works Agency
and Fleet & Facilities Division
A4.Contract Award with Davis Bancorp for Armored Car Services
Staff recommends City Council authorize the City Manager to execute a
contract with Davis Bancorp (P.O. Box 1690, Barrington, IL 60011-1690)
for Armored Car Services (RFP 20-01). The contract will be for three (3)
years with two (2) additional one (1) year options to renew. The
breakdown of costs per year, inclusive of nine (9) center/office pick-ups
and one (1) garage pick-up for all on-street coins, is as follows: $68,960
(a year) for years 1-3; $71,040 for year 4; and $73,884 for year 5.
Funding will be from City Manager’s Office, Revenue & Collections
Armored Car Services Fund (Account 100.15.1560.62431) as follows:
$20,960 for years 1-3, $21,600 for year 4, and $22,464 for year 5.
Funding will also be from the Parking System Management Armored
Car following the in 505.19.7005.62431) (Account Fund Services
amounts: $48,000 for years 1-3, $49,440 for year 4, and $51,420 for
year 5.
For Action
Contract Award with Davis Bancorp for Armored Car Services
A5.Contract Award with Elevate Energy for the Municipal Zero
Emissions Strategy (RFP 19-67)
Staff recommends that City Council authorize the City Manager to
execute an agreement with Elevate Energy (322 S Green St #300,
Chicago, emissions zero comprehensive a to 60607) IL develop
municipal operations strategy (RFP 19-67) in the amount of $64,912.50.
This project will be funded from the City's Capital Improvement Program
(CIP) General Obligation Bonds (Account 415.40.4119.62145-120004),
which has an FY 2020 Budget and a YTD balance of $50,000. The
remaining funds, $14,912.50 will come from the 2020 Good Neighbor
Fund (Account 415.40.4219.65515-520006).
For Action
Contract Award with Elevate Energy for the Municipal Zero Emissions
Strategy (RFP 19-67)
A6.Contract Award with Patrick Engineering, Inc. for Main Street
Improvements Project Phase II Design (RFQ 18-28)
Staff recommends that City Council authorize the City Manager to
execute a contract with Patrick Engineering, Inc. (55 East Monroe
Street, Suite 3450, Chicago IL 60603) in the amount of $475,530to
provide engineering design services for the Main Street Improvements
Project is Avenue. Hinman Funding Avenue Maple between and
provided from the Capital Improvement Fund 2020 General Obligation
Bonds (Account 415.40.4120.62145 – 418006) in the amount of $20,000
and from the Chicago-Main TIF Fund (Account 345.99.3400.65515 –
418006) in the amount of $455,530. A detailed breakdown of the
funding is included in the memo below.
For Action
Contract Award with Patrick Engineering, Inc. for Main Street
Improvements Project Phase II Design (RFQ 18-28)
A7.Contract Award to Interra, Inc. for FY 2020 Material Testing
Services (RFP 20-10)
Staff recommends City Council authorize the City Manager to execute
an agreement for Material Testing Services (RFP 20-10) for various
capital Inc. Interra, (600 projects infrastructure improvement with
Territorial Drive, Suite G, Bolingbrook, IL 60440) in the amount of
$150,000. This agreement is for a term of one year with two additional
one year options to renew. Funding will be provided from the budgets for
individual capital projects but will not exceed $150,000 for the initial 12-
month contract term.
For Action
Contract Award to Interra, Inc. for FY 2020 Material Testing Services
(RFP 20-10)
A8.Contract Award with Burns & McDonnell Engineering Company,
Inc the Prepare to Services 2024 - 2020 FY for Engineering
Valuation of the Water Works Properties (RFP 19-50)
Staff recommends City Council authorize the City Manager to execute a
five-year agreement for the Valuation of the Evanston Water Works
Properties (RFP 19-50) with Burns & McDonnell (9400 Ward Parkway,
Kansas City, MO) in the amount of $163,810. Funding will be provided
from the Water Fund, Account 510.40.4200.62180. This account has a
FY 2020 Budget allocation of $250,000. This account has a year to date
balance of $166,770.
For Action
Contract Award with Burns & McDonnell Engineering Company, Inc for
FY 2020 - 2024 Engineering Services for the Valuation of the Water
Works Properties
A9.Contract Award with Great Lakes Plumbing and Heating Company
for HVAC Equipment Replacement at the Police/Fire Headquarters,
Fire Station #3 and the Levy Senior Center (Bid 20-04)
Staff recommends City Council authorize the City Manager to execute
an agreement with Great Lakes Plumbing and Heating Company for
HVAC equipment replacement at the Police/Fire Headquarters, Fire
Station #3 and at the Levy Senior Center in the amount of $692,500.
Funding 2019 Fund Capital the Improvement provided be will by
General Obligation Bonds in the amount of $692,500.
For Action
Contract Award with Great Lakes Plumbing and Heating Company for
HVAC Equipment Replacement
A10.Request for Funding for the 2020 Great Merchants Grant Program
(RFP 20-02)
Economic Development staff recommends approval to provide financial
assistance totaling Grant Program, through Great Merchants the
$64,632.08, to the following Evanston business districts and affinity
groups: Central Street Business Association - $5,312; Howard Street
Business Association - $10,000; West Village Business Association -
$5,811; West End Business Association - $8,350; Hill Arts Business
District - $7,812.76; Central Evanston Business Association - $10,000;
Maple Foster Business District - $9,590.32; Noyes Business District -
$5,256; and Black Business Consortium Evanston North Shore - $2,500.
Economic Development staff also recommends approval to execute a
contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr.,
Evanston, IL 60203) in the amount of $57,069 to deliver landscaping
services utilizing recommends the districts. business the to Staff
Development Business District Improvement Program Economic
(Account 100.15.5300.65522). The approved 2020 Fiscal Year Budget
allocated $150,000 to this account, to date there is $150,000 in this
account.
For Action
Request for Funding for the Evanston 2020 Great Merchants Grant
Program
A11.Resolution 23-R-20, Authorizing the City Manager to enter into
Contracts to Design and Reconstruct the Fleetwood-Jourdain Gym
Floor Without Utilizing a Public Bidding Process
Staff recommends City Council adoption of Resolution 23-R-20,
authorizing the City Manager to enter into contracts to design and
reconstruct the Fleetwood-Jourdain gym floor without utilizing a public
bidding process so that it will be ready by September 2020. The design
contract shall not exceed $35,000 and the construction contract shall not
exceed $260,000. Funding will be from the Capital Improvement Fund
2020 General Obligation Bonds (Account 415.40.4120.65515 –
619024), which has an FY 2020 balance of $250,000, and a YTD
balance of $250,000.
For Action
Resolution 23-R-20, Authorizing the City Manager to Enter into
Contracts to Design and Reconstruct the Fleetwood-Jourdain Gym Floor
A12.Resolution 24-R-20, Authorizing the City Manager to Execute a Six-
Month Extension to the City’s Electric Service Agreement with
Dynegy Energy Services
Staff recommends City Council adoption of Resolution 24-R-20,
authorizing the City Manager to execute a six-month extension to the
City’s Electric Service Agreement with Dynegy Energy Services. The
extension is for the City's Electricity Supply Agreement (RFP 16-44) with
Dynegy Energy Services (1500 Eastport Plaza Drive Collinsville, IL
62234). The 6-month extension will extend the contract from June 2020
to December 2020. Funding is provided by individual departments
through various annual budgets.
For Action
Resolution 24-R-20, Authorizing the City Manager to Execute a Six-
Month Extension to the City’s Electric Service Agreement with Dynegy
Energy Services
A13.Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1
“Stopping, Standing or Parking Prohibited in Specific Places”
Transportation & Parking Committee and staff recommend City Council
adoption of Ordinance 20-O-20, amending Title 10, Chapter 4, Section
1 Places,” in Prohibited Specific or Standing “Stopping, Parking
regarding stopping, standing or parking a vehicle that blocks part or all
of a bicycle lane. A fee of $75 was initially recommended due to high
safety concerns, but the motion to receive a second on the Ordinance
failed at the February 10, 2020 City Council meeting. Staff now requests
Council consider a $55 fee, which is the same amount currently being
assessed under Section 10-4-2 "Obstructing Traffic".
For Introduction
Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping,
Standing or Parking Prohibited in Specific Places”
A14.Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement
of Substandard Sidewalk Whenever New Construction is Erected
Staff recommends adoption of Ordinance 26-O-20, Amending Title 7,
Chapter 3 Sidewalks; Sidewalk Construction of the City Code to require
public require the or to none where installed sidewalks be exist
replacement of substandard sidewalk squares where sidewalks exist
whenever new construction is erected.
For Introduction
Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of
Substandard Sidewalk Whenever New Construction is Erected
A15.Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10
“Limited Parking” and Title 10, Chapter 11, Section 18 “Residents
Parking Only Districts”
27-O-20, Ordinance adoption Council City recommends Staff of
amending Title 10, Chapter 11, Section 10 (Limited Parking) and Title
10, Chapter 11, Section 18 (Residents Parking Only Districts) of the City
Code, combining Residential Parking District H with District 6.
For Introduction
Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10
“Limited Parking” and Title 10, Chapter 11, Section 18 “Residents
Parking Only Districts
A16.Ordinance 36-O-20, Amending City Code Subsections 7-10-3,
"General Regulations," and 7-11-12, "Areas Prohibited for Bathing
Purposes," By Preventing Access to the Rock Revement along the
Lakefront
36-O-20 Ordinance adoption of City recommends Staff Council
Amending City Code Subsections 7-10-3, "General Regulations," and 7-
11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access
to the Rock Revetment along the Lakefront. Funding for placing signage
along the lakefront will come from the General Fund (Account
100.40.4520.65070), which has an FY 2020 budget of $68,000 and a
YTD balance of $58,762.
For Introduction
Ordinance 36-O-20, Amending City Code Subsections 7-10-3, Lakefront
General Regulations
A17.Ordinance 37-O-20, Repealing and Replacing Ordinance 162-O-19
Levying Taxes for Special Service Area #7
City Council adoption of Ordinance 37-O-20, recommends Staff
repealing and replacing Ordinance 162-O-19 levying taxes for Special
Service Area (SSA) #7. This is in order to correct a mathematical error
in Ordinance 162-O-19 to be resubmitted to Cook County. The Interim
City Manager is requesting suspension of the rules for introduction and
action at the March 9, 2020 City Council meeting so that a revised tax
levy can be submitted to Cook County as soon as possible. This is
necessary to ensure that the SSA can collect property taxes as planned
during calendar year 2020.
For Introduction and Action
Ordinance 37-O-20, Repealing and Replacing Ordinance 162-O-19
Levying Taxes for Special Service Area #7
A18.Ordinance 21-O-20, To Approve the Construction of a Local
Improvement Known as
Evanston Special Assessment No. 1525
Staff recommends City Council adoption of Ordinance 21-O-20, allowing
the construction of a local improvement known as Evanston Special
Assessment No. 1525, the alley north of Central Street and east of
Ridge Avenue through the Special Assessment Process. Funding will be
from the Capital Improvement Program (CIP) 2020 General Obligation
Bonds of amount – in 420002), 415.40.4120.65515 (Account the
$250,000; and the Special Assessment Funds (Account
420.40.6000.65515 – 420002), in the amount of $293,720.
For Action
Ordinance 21-O-20, To Approve the Construction of a Local
Improvement Known as Evanston Special Assessment No. 1525
A19.Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be
Cleared of Snow, Ice, Dirt, and Weeds
Staff recommends City Council adoption of Ordinance 24-O-20,
“Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and
Weeds", which will require snow and ice removal for any winter weather
accumulation. Staff requests that this item be tabled until the June 8,
2020 Administration & Public Works Committee meeting. Staff during
this comparable on research requested conduct will time the
communities and other associated items resulting from the February 24,
2020 City Council meeting.
For Action
Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared
of Snow, Ice, Dirt, and Weeds
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN SUFFREDIN
P1.Ordinance 33-O-20, Extending the Time for the Applicant to Obtain
a Building Permit for 910-938 Custer Ave.
Staff recommends adoption of Ordinance 33-O-20 to extend the time
frame for commencement of construction of the Planned Development
at 910-938 Custer Ave., originally approved on April 8, 2019. The
Ordinance would grant an extension of one year for a building permit to
be issued and construction to begin. No other changes to the existing
Planned Development are proposed.
For Introduction
Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a
Building Permit for 910-938 Custer Ave
P2.Ordinance 34-O-20 Amending the Zoning Map to Remove 2044
Wesley Ave. from the oWE West Evanston Overlay District
The Plan Commission recommends denial of Ordinance 34-O-20 to
remove 2044 Wesley Ave. from the oWE West Evanston Overlay
District. Staff recommends City Council consider the intent of the West
Evanston 2044 issues development at and Plan Master logistical
Wesley Ave. and surrounding parcels to determine if it is appropriate to
remove the oWE Overlay regulations for future development at the site.
Special attention should be given to the Plan and Overlay details that
require the extension of Jackson Ave. and Wesley Ave. that should one
day become complete through-streets. If deemed appropriate for the
removal of the oWE Overlay, the site would follow the zoning regulations
of the underlying R4 General Residential District.
For Introduction
Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley
Ave. from the oWE West Evanston Overlay District
P3.Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
Plan Commission and staff recommend amending the Zoning Ordinance
to modify currently permitted ground-floor uses including Offices and
Financial encourage active order to uses special Institutions to in
ground-floor uses that promote pedestrian activity and an economically
vibrant downtown corridor in the D2 Downtown Retail Core District.
For Introduction
Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
P4.Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
Staff has a neutral recommendation that City Council adopt Ordinance
25-O-20 and Tree Ordinance the amending (7-8-8) Preservation
requests that it table the matter until its June 8, 2020 meeting in order to
permit staff additional time to establish an implementation plan and
identify potential additional staffing resources for the proposed changes
in the Tree Preservation Ordinance. This item was held on February 24,
2020, in order to look into amending the ordinance to prevent the
removal of protected trees without the option of replacement with an
appeal process to the City Council.
For Action
Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
(X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN REVELLE
ED1.Ordinance 28-O-20, Amending Portions of City Code Sections to
Remove the Requirement for Business Licenses and Implement a
Business Registration Program
The Economic Development Committee and staff recommend adoption
of Ordinance 28-O-20, Amending Portions of City Code Sections to
Remove the Requirement for Business Licenses and Implement a
Business Registration Program, amending Title 3, “Business
Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15,
and "Building 3, Section 2, Chapter and Title amending 21, 4,
Contractors." These changes will replace business licenses with a
business entities operating, for-profit all for program registration
including state-licensed businesses. Home-based businesses will also
be required to register but will not be charged an annual registration fee.
For Action
Ordinance 28-O-20, Amending Portions of City Code Sections to
Remove the Requirement for Business Licenses and Implement a
Business Registration Program
(XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE -
ALDERMAN BRAITHWAITE
HS1.Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale
and Adoptions of Cats, Dogs and Rabbits
approving 32-O-20, Ordinance of adoption recommends Staff
restrictions on the sale and adoption of cats, dogs, and rabbits in
Evanston. Ald. Fiske requests suspension of the rules for introduction
and action at the March 9, 2020 City Council meeting.
For Introduction and Action
Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and
Adoptions of Cats, Dogs and Rabbits
(XII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
3/11/2020 1:30PM Lighthouse Landing Complex
Committee
3/12/2020 6:30PM Environment Board
3/12/2020 7:00PM Mental Health Board
3/13/2020 10:45AM Mayor’s State of the City Luncheon
3/16/2020 6:00PM City Council - CANCELLED
3/17/2020 7:00PM Housing & Community Development
Act Committee
3/18/2020 6:30PM
Minority, Women & Evanston
Business Enterprise
Development Committee
3/19/2020 6:30PM Equity & Empowerment Commission
– CANCELLED
3/20/2020 12:00PM Reparations Subcommittee
3/23/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
3/25/2020 6:00PM Transportation and Parking
Committee
3/25/2020 7:30PM Economic Development Committee