HomeMy WebLinkAbout02.24.20AGENDA
City Council
Monday, February 24, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works begins at 6:00pm
Planning & Development begins at 6:45pm
City Council convenes at the conclusion of Planning & Development
(I)ROLL CALL - BEGIN WITH ALDERMAN SUFFREDIN
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Habitat Restoration
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided shall be forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.City Preservation of Council the Appeal for Application to
Commission Decision Denying Certificate of Appropriateness for
612 Judson Avenue to Replace Twenty One (21) Wood Windows
with Vinyl Windows
On February 10, 2020, City Council passed a motion to accept the
appeal and set the date for the hearing on February 24, 2020. Motion
approved 8-0. The City Council shall affirm, modify or reverse the
decision of the Preservation Commission within forty-five (45) days of
the date of approval of the motion to accept the appeal (no later than
March 26, 2020).
For Action
Application for Appeal to the City Council of Preservation Commission
Decision Denying Certificate of Appropriateness for 612 Judson Avenue
SP2.Sustainability Legislative Update
Staff recommends City Council accept and place on file the
Sustainability Legislative Update.
For Action: Accept and Place on File
Sustainability Legislative Update
SP3.City Manager Recruitment Schedule
The Acting Assistant City Manager recommends City Council discussion
with Heidi Voorhees of GovHR regarding the proposed City Manager
recruitment schedule.
For Action: Accept and Place on File
City Manager Recruitment Schedule
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Regular Minutes of the February 10, 2020 City
Council Meeting
Staff recommends City Council approval of the Regular Minutes of the
February 10, 2020 City Council Meeting.
For Action
Draft City Council Minutes - February 10, 2020
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN RAINEY
A1.Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of January 20, 2020 through February 02, 2020 in the
amount of $3,092,449.16 and Bills List for February 25, 2020 FY 2020 in
the amount of $2,053,010.57.
For Action
Approval of the City of Evanston Payroll and Bills
A2.Approval of Funds to Cover Cost of Repairs to Vehicle #313, a
Pierce Arrow XT Tiller (Ladder Fire Truck) for the Fire Department
Staff recommends City Council approve payment in the amount of
$41,770.46 to Global Emergency Products (1401 N Farnsworth Ave,
Aurora, IL 60505) for cooling system repairs previously performed on a
Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle #313) and additional
repairs made at the same time to expedite the return of the vehicle to
service in an optimal and safe condition. The Arrow XT TIller is used by
the Fire Department, and is critical to continue necessary operations
throughout the City. Funding will be from the Materials to Maintain Autos
- of budget a with (Account Fund Fleet 600.19.7710.65060)
$1,055,250.00, and a YTD balance of $988,442.12.
For Action
Approval of Funds to Cover Cost of Emergency Repairs to Vehicle
#313, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Fire
Department
A3.Contract Award with Christopher B. Burke Engineering, Ltd, Inc.
for the Oakton Street Corridor Improvement Study (RFP 19-66)
Staff recommends that City Council authorize the City Manager to
execute an agreement with Christopher B. Burke Engineering, Ltd (820
Davis Street, Suite 520, Evanston, IL 60201)) to provide engineering
services for the Oakton Street Corridor Improvement Study (RFP 19-66)
in the amount of $139,932.81. This project will be funded from the City’s
Capital Improvement Program (CIP) 2019 General Obligation Bonds
(Account 415.40.4119.62145-420012), which has an FY 2020 budget
and a YTD balance of $175,000.
For Action
Oakton Street Corridor Improvement Study (RFP 19-66) Asbury Avenue
to West City Limits Engineering Services Contract
A4.Contract Renewal Award with Herrera Landscape and Snow
Removal, Inc. for 2020 Streetscape and Rain Garden Landscape
Maintenance Services
Staff recommends City Council authorize the City Manager to execute a
contract renewal award to the low bidder, Herrera Landscape and Snow
Removal, Inc.,(8836 Lincolnwood Drive, Evanston, IL 60203) for the
2020 Streetscape and Rain Garden Landscape Maintenance services in
the amount of $56,920. Funding for this project will come from three
accounts. $38,420 will be from the General Fund Greenways budget
(Account 100.40.4330.62195, Landscape Maintenance Service), which
has a total allocation of $142,000. The $15,500 in costs associated with
the rain garden maintenance will be funded from the Sewer Fund budget
(Account 515.40.4531.62461, Sewer Maintenance Contracts) which has
a total allocation of $25,000. Lastly, the $3,000 allocated for plant
replacements will come from a different line item in the Sewer Fund
(Account Materials to Maintain Improvements), 515.40.4531.65055,
which has an allocation of $5,000 for FY 2020. None of these three
accounts have had any expenditures yet in FY 2020.
For Action
Contract Renewal Award with Herrera Landscape and Snow Removal,
Inc. for 2020 Streetscape and Rain Garden Landscape Maintenance
Services
A5.Sole-Source Award of an Engineering Services Agreement with
SmithGroup for City of Evanston Shoreline Condition Assessment
Staff recommends City Council authorize the City Manager to execute a
sole-source agreement to provide engineering services for the City of
Evanston Shoreline Condition Assessment with SmithGroup (35 E.
Wacker Drive, Suite 900, Chicago, IL 60601) in the amount of $74,500.
Funding will be from the Capital Improvement Fund 2020 General
Obligation Bonds Facilities Contingency Account (Account
415.40.4120.62145 - 520011). This line item has an approved FY 2020
budget of $300,000 with $282,042 remaining.
For Action
Sole-Source Award of an Engineering Services Agreement with
SmithGroup for City of Evanston Shoreline Condition Assessment
A6.Contract Renewal Award with Cleanslate Chicago, LLC, for Park
Mowing Services
Staff recommends City Council authorize the City Manager to execute a
contract renewal award to the low bidder, Cleanslate Chicago, LLC
(1540 S. Ashland Ave., Suite 105, Chicago, IL, 60608) for 2020 Park
Mowing Services in the amount of $25,417.78. Funding for this project is
included in the proposed FY 2020 General Fund budget (Account
100.40.4330.62195), which has a total allocation of $142,000, and no
expenditures yet in FY 2020.
For Action
Contract Renewal Award with Cleanslate Chicago, LLC, for Park
Mowing Services
A7.Contract Renewal Award with Herrera Landscape and Snow
Removal, Inc. for FY 2020 Tree Planting Services
Staff recommends the City Council authorize the City Manager to
execute a contract renewal award with Herrera Landscape and Snow
Removal, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) for 2020
Tree Planting Services in an amount not to exceed $47,400.
Funding for this project is from the FY 2020 General Fund budget
(Account 100.40.4320.65005), which has a total allocation of $135,000,
which has a YTD balance of $135,000.
For Action
Contract Renewal Award with Herrera Landscape and Snow Removal,
Inc. for FY 2020 Tree Planting Services
A8.One-year Contract Extension with Forward Space for the Office
Furniture Supply Contract (RFP 16-65)
Staff recommends City Council authorize the City Manager to execute a
one-year extension for the Office Furniture Supply Contract (RFP 16-65)
in the not-to-exceed amount of $70,000 with Forward Space (1142 N.
North Branch Street, Chicago, IL 60642). The one-year extension will
extend to 31, December from 2019 completion contract the date
December 31, 2020. Funding is provided by individual departments
through various annual budgets.
For Action
One-year Contract Extension with Forward Space for the Office
Furniture Supply Contract (RFP 16-65)
A9.with & Benesch Alfred Contract No. to 1 Order Change the
Company for Engineering Services for Downtown Transmission
Main Rehabilitation Project
Staff recommends City Council authorize the City Manager to execute
Change Order No. 1 to the engineering contract for the 30-inch diameter
downtown transmission main rehabilitation project (RFP 17-06) with
Alfred Benesch & Company in the amount of $99,954.00. This will
increase the overall contract amount from $305,890.54 to $405,844.54.
Funding for this change order will be provided from the Water Fund
(Account 513.71.7330.62145 – 417006), which has an FY 2020 budget
of $100,000.00, all of which is remaining. Staff is proposing to apply for
a loan from the Illinois Environmental Protection Agency (IEPA) for the
water most the of received, is loan the If rehabilitation. main
engineering costs would be considered eligible for reimbursement under
the loan.
For Action
Change Order No. 1 to the Contract with Alfred Benesch & Company for
Engineering Services for Downtown Transmission Main Rehabilitation
Project
A10.Resolution 15-R-20, Authorizing the City Manager to Submit an
Application for the Cook County Animal Shelter Grant
15-R-20 adoption of Council City recommends Staff Resolution
authorizing the City Manager to submit an application for the Cook
County Animal Shelter Grant from Cook County for construction of an
improvement project for the Evanston Animal Shelter building. Cook
County has funded the Animal Shelter Grant Program at $8,000,000 to
likely capital for to animal more or two disbursed be shelters
improvements. Additional funding information is included below.
For Action
Resolution 15-R-20, Authorizing the City Manager to Submit an
Application for the Cook County Animal Shelter Grant
A11.Resolution 17-R-20, Authorizing the City Manager to Execute an
Agreement With Fire Recovery USA for Emergency Billing Services
Staff recommends City Council adoption of Resolution 17-R-20,
Fire with an execute agreement Manager City the authorizing to
Recovery USA for emergency billing services.Under the agreement Fire
Recovery USA would collect a 20% portion of all monies they work to
collect on the City's behalf for emergency service claims. Projected
emergency incident cost recovery forecast for 2020-2022 is $75,000-
$150,000 annually. This would result in a payment to Fire Recovery
USA of $15,000-30,000 annually.
For Action
Resolution 17-R-20, Authorizing the City Manager to Execute an
Agreement With Fire Recovery USA for Emergency Billing Services
A12.to Commit Manager City the Authorizing 18-R-20, Resolution
Matching Funds for Participation with the Illinois Department of
Transportation for the Howard Street Resurfacing and other Capital
Improvements Projects and to Sign Amendments to the Project
Scope
Staff recommends adoption of Resolution 18-R-20, Authorizing the City
Manager to Commit Matching Funds for Participation with the Illinois
Department of Transportation for the Howard Street Resurfacing and
other Capital Improvements Projects and to Sign Amendments to the
Project Scope. Funding will be provided as follows: $898,000 in 2020
General Obligation Bond funds; $1,691,384 in 2021 General Obligation
Bond funds; $1,518,487 from the Water Fund; $535,275 from the Sewer
Fund; grant Program Surface federal in $6,556,874 Transportation
funds; and $250,000 from the City of Chicago transferred directly to the
City of Evanston.
For Action
Resolution 18-R-20, Authorizing the City Manager to Commit Matching
Funds for Howard Street Resurfacing
A13.Resolution 19-R-20, Authorizing the City Manager to Sign an Illinois
Department of Transportation Resolution for Improvement Under
the Illinois Highway Code for Improvements to Various Evanston
Streets
Staff recommends City Council adoption of Resolution 19-R-20,
Authorizing the City Manager to Sign an Illinois Department of
Transportation Resolution for Improvement Under the Illinois Highway
Code for Improvements to Various Evanston Streets. Funding will be
provided from the Motor Fuel Tax Fund, which has a total FY 2020
budget of $3,232,400. $1,400,000 of this fund is allocated for street
improvements (Account 200.40.5100.65515 – 420007).
For Action
Resolution 19-R-20, Authorizing the City Manager to Sign an IDOT
Resolution for Improvement to Various Evanston Streets
A14.Resolution 20-R-20, Authorizing the City Manager to Submit an
Application for Surface Transportation Program Funds From the
North Shore Council of Mayors for Green Bay Road Improvements
from McCormick Boulevard to Isabella Street
Staff recommends City Council adoption of Resolution 20-R-20,
authorizing the City Manager to submit an application for Surface
Transportation Program Funds From the North Shore Council of Mayors
for to Boulevard McCormick Bay Improvements Road Green from
Isabella Street. The Surface Transportation Program funds 70% of the
engineering and construction project cost, and the remaining 30% of the
funding must be provided by the local municipality. For this project, the
total remaining engineering and construction costs are estimated at
$4,986,700. Of this, the City of Evanston will be responsible for
$1,495,990, which will need to be budgeted in future years in the Capital
Improvement Fund.
For Action
Resolution 20-R-20, Authorizing the City Manager to Submit an
Application for Surface Transportation Program Funds From the North
Shore Council of Mayors
A15.Resolution 21-R-20, Lovelace Park Illinois Bicycle Path Grant
Application
Staff recommends approval of Resolution 21-R-20, authorizing the City
Manager to submit a Grant Application for state funding through the
Illinois Bicycle Path Grant Program to the Illinois Department of Natural
Resources (IDNR) for the Lovelace Park Bike Path Renovation Project.
If awarded, funding for this project will be as follows: $50,000 from 2020
GO Bond (Account Number 415.40.4120.65515-520006), $150,000
from 2020 Good Neighbor Fund (Account Number 415.40.4219.65515-
520006), and $200,000 from the IDNR grant.
For Action
Resolution 21-R-20, Lovelace Park Illinois Bicycle Path Grant
Application
A16.Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10
“Limited Amending “Parking Zones” Section 12 and Parking”
Parking on Central Street and Hurd Avenue
and The Transportation & Parking Committee staff, pursuant to
Alderman Suffredin’s request, recommends City Council adoption of
Ordinance 19-O-20, amending Title 10, Chapter 11, Section 10 (Limited
Parking) and Section 12 (Parking Zones) of the City Code for portions of
Hurd Avenue and Central Street to allow for four (4) hour parking. Hurd
Avenue parking will remain free, and Central Street from Hurd Avenue
to Central Park Avenue will be amended to allow for four (4) hour paid
parking. This item was held by Alderman Suffredin at the February 10,
2020 Administration and Public Works Committee ("APW") meeting.
Alderman Suffredin requests the item now be tabled at the February 24,
2020 APW meeting until after the Parking Study has been completed in
September 2020.
For Introduction
Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited
Parking” and Section 12 “Parking Zones” Amending Parking on Central
Street and Hurd
A17.a of Construction the Local To 21-O-20, Ordinance Approve
Improvement Known as Evanston Special Assessment No. 1525
Staff recommends City Council adoption of Ordinance 21-O-20, allowing
the construction of a local improvement known as Evanston Special
Assessment No. 1525, the alley north of Central Street and east of
Ridge Avenue through the Special Assessment Process. Funding will be
from the Capital Improvement Program (CIP) 2020 General Obligation
Bonds amount (Account 415.40.4120.65515 – 420002), in the of
$250,000; and the Special Assessment Funds (Account
420.40.6000.65515 – 420002), in the amount of $293,720.
For Introduction
Ordinance 21-O-20, To Approve the Construction of a Local
Improvement Known as Evanston Special Assessment No. 1525
A18.Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be
Cleared of Snow, Ice, Dirt, and Weeds
Ordinance of 24-O-20, Council City recommends Staff adoption
“Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and
Weeds", which will require snow and ice removal for any winter weather
accumulation.
For Action
Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared
of Snow, Ice, Dirt, and Weeds
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN SUFFREDIN
P1.Approval of Vacation Rental License for a Property that is not
Owner-Occupied, 2723 Noyes St.
Staff recommends approval of a Vacation Rental License that is not
owner-occupied, for the single family residence at 2723 Noyes St. The
Vacation Rental meets all of the Standards and Procedures for license
approval.
For Action
Approval of Vacation Rental License for a Property that is not Owner-
Occupied, 2723 Noyes St.
P2.Ordinances 29-O-20 and 30-O-20, Creation of R5a Zoning District
and Emerson Street Map Amendment
Plan Commission recommends denial of a Zoning Ordinance text
amendment to create a new zoning district, R5a General Residential,
and a map amendment to rezone the properties north of Emerson Street
roughly between Asbury Avenue to the east, Gilbert Park and former
Mayfair railroad property to the west, and the block north of Foster
Street to the north from the existing R5 General Residential District to
the new R5a Zoning District. The rezoning is primarily intended to
reduce the height limit to better align with the existing lower height
residential of creation avoiding while the in buildings area
nonconforming uses.
For Introduction
Ordinances 29-O-20 and 30-O-20, Creation of R5a Zoning District and
Emerson Street Map Amendment
P3.Ordinance 31-O-20, Amending Title 6, Cannabis Regulations
Plan Commission and Staff recommend approval of a text amendment
to the Zoning Ordinance to establish definitions and provisions for
additional infusers, growers, cannabis as such uses cannabis
processing organizations, transporters, etc. within the City’s zoning
districts. Ordinance 31-O-20 has been written to be expansive following
the Planning and Development Committee discussion. The Committee
should review the list of uses and districts and consider whether they
are appropriate.
For Introduction
Ordinance 31-O-20, Amending Title 6, Cannabis Regulations
P4.Ordinance 23-O-20 Amending Title 6, Cannabis Dispensary
Distance Requirements
Plan Commission and staff recommend approval of a text amendment to
the between requirement distance revise to Ordinance Zoning the
cannabis dispensaries and pre-existing public or private educational
institutions that are elementary, middle, or high schools.
For Action
Ordinance 23-O-20 Amending Title 6, Cannabis Dispensary Distance
Requirements
P5.Ordinance 166-O-19, Granting a Special Use for an Educational
Institution - Private, and a Religious Institution, St. Athanasius
School and Parish, to Expand Off-Street Parking in the R1 Single
Family Residential District
The Zoning Board of Appeals recommends denial and staff
recommends City Council adoption of Ordinance 166-O-19 granting
special and Private, - Institution an for approval use Educational
Religious Institution, St. Athanasius School and Parish, to expand off-
street parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln
St. in the R1 Single Family Residential District. The Zoning Board of
Appeals found the proposal does not meet all of the Standards for a
special use in this district, specifically, the proposed parking expansion
would increase the negative cumulative impact on the surrounding
residential neighborhood, and may interfere with or diminish the value of
property in the neighborhood. Following the ZBA hearing, the applicant
submitted a modified traffic circulation plan and parking and operations
summary that will mitigate the impact on the surrounding residential
neighborhood.
For Action
Ordinance 166-O-19, Granting a Special Use for an Educational
Institution - Private, and a Religious Institution, St. Athanasius School
and Parish
P6.Ordinance 3-O-20 Granting Major Zoning Relief for Parking to
Retain a Basement Dwelling Unit at 2008 Harrison St.
adoption of staff recommend The Appeals of Board and Zoning
Ordinance 3-O-20, granting major zoning relief for 4 parking spaces
where of retention the a to required, are spaces parking 7 allow
basement dwelling unit in the R5 General Residential District and the
oCSC Central Street Overlay District. The applicant has complied with
all major for standards all of meets and requirements the zoning
variations for this district.
For Action
Ordinance 3-O-20 Granting Major Zoning Relief for Parking to Retain a
Basement Dwelling Unit at 2008 Harrison St.
P7.Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
Ordinance of adoption 25-O-20 City recommends Staff Council
amending the Tree Preservation Ordinance (7-8-8) to apply to trees 25
inches in diameter at breast height (dbh) and larger (20 inches dbh or
larger property for Oak and Hickory species) on private when
improvements are proposed that are classified as new construction or
those that would increase the amount of impervious surface by more
than 600 square feet.
For Action
Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
PD1.Discussion of Potential Amendments to the Zoning Ordinance to
Reduce for Variations and to Clarify Existing Process Zoning
Regulations
Staff seeks feedback from the Planning & Development Committee on
proposed text amendments to the Zoning Ordinance prior to preparing
materials for the Plan Commission's public hearings on the matters.
For Discussion
Discussion of Potential Amendments to the Zoning Ordinance to
Reduce Process for Variations and to Clarify Existing Zoning
Regulations
(X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
ED1.Ordinance 28-O-20, Amending Portions of City Code Sections to
Remove the Requirement for Business Licenses and Implement a
Business Registration Program
The Economic Development Committee and staff recommend adoption
of Ordinance 28-O-20, Amending Portions of City Code Sections to
Remove the Requirement for Business Licenses and Implement a
Business 3, “Business Program, Registration Title amending
Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15,
and "Building 3, 2, Chapter 4, Title amending and 21, Section
Contractors." These changes will replace business licenses with a
business operating, program for-profit all for registration entities
including state-licensed businesses. Home-based businesses will also
be required to register but will not be charged an annual registration fee.
For Introduction
Ordinance 28-O-20, Amending Portions of City Code Sections to
Remove the Requirement for Business Licenses and Implement a
Business Registration Program
(XI)APPOINTMENTS
APP1.Approval of Boards, Commissions and Committee Appointments
The Mayor Pro Tem, Alderman Fleming recommends City Council
approval for temporary appointments to the Board of Ethics to fill
vacancies in order to complete the review of current complaints under
the previous City Code: Clark Chipman and Carrie Von Hoff
For Action
Approval of Boards, Commissions and Committee Appointments
(XII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
2/26/2020 7:30PM Economic Development Committee -
CANCELLED
3/2/2020 6:00PM Rules Committee
3/2/2020 7:00PM Human Services Committee
3/5/2020 7:00PM Housing & Homelessness
Commission - CANCELLED
3/6/2020 12:00PM Reparations Subcommittee
3/9/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
3/12/2020 6:30PM Environment Board
3/12/2020 7:00PM Mental Health Board
3/13/2020 10:45AM Mayor’s State of the City Luncheon
3/16/2020 6:00PM City Council
3/17/2020 7:00PM Housing & Community Development
Act Committee
3/18/2020 6:30PM
Minority, Women & Evanston
Business Enterprise
Development Committee
3/19/2020 6:30PM Equity & Empowerment Commission
3/20/2020 12:00PM Reparations Subcommittee
3/23/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
3/25/2020 7:30PM Economic Development Committee