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Home My WebLink About12.14.20AGENDA City Council Monday, December 14, 2020 Lorraine H. Morton Civic Center, Virtual 5:30 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee begins at 5pm City Council convenes at 5pm or the conclusion of Planning & Development Committee Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment- sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I)ROLL CALL: BEGIN WITH ALDERMAN WYNNE RC1.Suspension of the Rules Allowing for Remote Participation Due to an executive order issued by Governor J.B. Pritzker, staff recommends a suspension of the rules regarding in-person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely. For Action (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III)CITY MANAGER PUBLIC ANNOUNCEMENTS (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.City of Evanston Local Reparations: Restorative Housing Program The Reparations Subcommittee recommends the City Council discuss the local reparations' proposed restorative housing programs. For Discussion City of Evanston Local Reparations - Housing Program - Attachment - Pdf 15 - 118 SP2.Resolution 129-R-20, Committing to Funding of General Fund Reserves by 2025 Staff recommends City Council adoption of Resolution 129-R-20, committing to reach the City's fund balance policy of 16.66% of General Fund expenses in reserves by December 31, 2025. For Action Resolution 129-R-20, Committing to Funding of General Fund Reserves by 2025 - Attachment - Pdf 119 - 122 SP3.Ordinance 126-O-20, Amending Ordinance 112-O-20 Concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 Staff recommends City Council adopt Ordinance 126-O-20, amending Ordinance 112-O-20 concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year beginning January 1, 2021 and ending December 31, 2021. Staff requests suspension of the rules for introduction and action of Ordinance 126-O- 20. For Introduction and Action Ordinance 126-O-20, Amending Ordinance 112-O-20 Concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year January 1, 2021 to December 31, 2021- Pdf 123 - 134 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES O1.Approval of the minutes of the regular meetings of November 9th, 16th and 23rd The City Clerk recommends approval of the minutes of November 9th, November 16th and November 23rd. For Action City Council Minutes 11.9.2020 City Council Minutes 11.16.2020 City Council Minutes 11.23.2020 135 - 168 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RUE SIMMONS A1.Approval of the City of Evanston Payroll, Bills, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of November 9, 2020, through November 22, 2020 in the amount of $2,816,434.96, Bills List for December 15, 2020 in the amount of $5,207,764.65 and credit card activity for the period ending September 26, 2020 in the amount of $174,038.65. For Action Approval of the City of Evanston Payroll ,Bills, and Credit Card Activity - Pdf 169 - 205 A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending September 26, 2020, in the amount of $12,993.90. For Action Approval of BMO Harris Amazon Credit Card Activity - Pdf 206 - 207 A3.2020 Post Bond Issuance Report Staff recommends the City Council review and place the 2020 Post Bond Issuance Report on file. For Action: Accept and Place on File 2020 Post Bond Issuance Report - Attachment - Pdf 208 - 210 A4.Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2021 City staff recommends City Council approval to purchase the outlined insurance policies for Fiscal Year 2021 at a total cost of $1,022,941 including the cost of excess coverage liability. Staff also recommends approving the purchase of excess coverage limits at the $15 M level down from $20M last year after further review. The City had $10M in excess coverage until FY 2018 before it was raised to $20M for FY 2019. The policies will renew all insurance coverage for the City of Evanston for Fiscal Year 2021. Funding of $844,496 will be from the Insurance Fund (Account 605.99.7800.62615), and $178,446 will be from the Workers Compensation Fund (Account 605.99.7800.66044). For Action Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2021 - Attachment - Pdf 211 - 289 A5.Approval of Contract Award with Modernfold for Automated Moveable Partition for Levy Senior Center Linden Room Staff recommends the City Council authorize the City Manager to execute a sole source agreement with Modernfold, Inc. (240 Westgate Drive, Carol Stream, Illinois 60188) for the replacement of the moveable partition for Levy Senior Center’s Linden Room, in the amount of $70,933.00. Capital the by be initially will Funding provided Improvement Fund (Account No. 415.40.4219.65515-621001) with a FY21 budget of $200,000. This will ultimately be reimbursed by the Levy Senior Center Foundation. For Action Approval of Contract Award with Modernfold for Automated Moveable Partition for Levy Senior Center Linden Room - Attachment - Pdf 290 - 304 A6.Contract Award Renewal with Open Studio Project for Art Program at Robert Crown Community Center Staff recommends City Council approval of the agreement with Open Studio Project (903 Sherman Ave., Evanston, IL 60202) for the City of Evanston Robert Crown Community Center Art Program – RFP # 19-46. This is the first of two (2) optional one year renewals. The contract period will run from January 1, 2021 through December 31, 2021. Revenue from program registrations are deposited into General Fund - Robert Crown Account 100.30.3030.53565 and instruction expenses are paid from Account 100.30.3030.62505. Compensation for the vendor is based on a 70/30 percentage split of resident rate revenues collected from program registrations. For Action Contract Award Renewal with Open Studio Project for Art Program at Robert Crown - Attachment - Pdf 305 - 318 A7.Approval of Contract Award with Christy Webber & Company Landscape for Landscape Maintenance at the Robert Crown Community Center (Bid No. 20-47) Staff recommends City Council authorize the City Manager to execute a two-year Crown Robert Maintenance Landscape for contract at (2900 W. Company Webber Christy with Center Community & Ferdinand Street, Chicago, Illinois 60612) in the amount of $55,215.00 each year for a total of $110,430.00. The contract would allow up to three additional year one contract extensions at the discretion of the City. Funding will be from the Greenways Fund (Account 100.40.4330.62195) which has a FY21 budget allocation of $162,000. For Action Landscape Maintenance at Crown Park (Bid No. 20- 47)Recommendation for Bid Award - Attachment - Pdf 319 - 329 A8.Sole Source Contract Renewal with Heartland Business Systems for Renewal of Cisco Systems Security Enterprise License Agreement Staff recommends City Council approval of the purchase to renew the Cisco from (ELA) Agreement Systems Enterprise Security License Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). This is a three (3) year agreement that will provide price certainty against increases over the agreement term. This purchase renews a three (3) year agreement signed in November 2017, which expires in December 2020. The cost of the software licenses and support services provided will $134,599.32, be 1 for in agreement the in year $134,599.32 in year 2, and $134,599.32 in year 3 for a total amount of $403,797.96. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340), with an approved FY 2021 budget of $825,500. For Action Sole Source Contract Renewal with Heartland Business Systems for Renewal of Cisco Systems Security Enterprise License Agreement - Attachment - Pdf 330 - 345 A9.Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Illinois Northbrook, Associates, Pfingsten Inc. (330 Road, 60062) to provide engineering services for the Parking Garage Structural Assessment (RFP 20-19). This change order will extend the completion date by 59 days from December 31, 2020 to February 28, 2021. Fund Parking the project provided is this for Funding from (Account No. 505.19.7005.62145 – 620010). There is no additional cost associated with this change order. For Action Approval of Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19) - At - Pdf 346 - 349 A10.Change Order No. 2 with Garland/DBS, Inc. for the Building Exterior Repairs of Various City Facilities Staff recommends the City Council authorize the City Manager to approve Change Order No. 2 to the agreement with Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH 44105) for the Building Exterior Repairs of Various City Facilities contract in the amount of $13,421. This will increase the overall contract amount from $530,159 to $543,580. Additionally, this change order will extend the contract time 179 calendar days from November 30, 2020, to May 28, 2021. Funding will be provided from the Capital Improvement Fund 2020 General Obligations Bond in the amount of $13,241. A detailed funding summary is included in the corresponding transmittal memorandum. For Action Envelope Repairs of Various City FacilitiesApproval of Change Order Number 2 - Attachment - Pdf 350 - 354 A11.Resolution 116-R-20, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center 116-R-20 Resolution of adoption Council City recommends Staff authorizing the City Manager to enter into twenty-two (22) renewal agreements for twelve (12) month lease term for the artist leases for studios are Revenues (NCAC). Cultural Arts Noyes the at Center deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565). For Action Resolution 116-R-20, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center - At - Pdf 355 - 387 A12.Resolution 117-R-20, Authorizing the City Manager to Enter into a Nine Noyes Space at for the Agreement Lease Month Studio Cultural Arts Center with Evanston Children’s Choir 117-R-20 Resolution adoption Council City recommends Staff of authorizing the City Manager to enter into an agreement for nine (9)- month renewal lease terms with Evanston Children’s Choir.Revenues are (Account Noyes Arts Cultural the into deposited Fund 100.30.3710.53565). For Action Resolution 117-R-20, Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with E - Pdf 388 - 418 A13.Resolution 125-R-20, Extending the Declared State of Emergency To January 11, 2021 Resolution of adoption 125-R-20, City recommends Staff Council extending the declared state of emergency to January 11, 2021. For Action Resolution 125-R-20, Extending the Declared State of Emergency To January 11, 2021 - Attachment - Pdf 419 - 422 A14.Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental for Wilmette of Village the with Agreement Street Resurfacing Staff recommends City Council adoption of Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing. The total estimated of Village the $100,000 of is resurfacing cost of which Wilmette is expected to contribute $45,000 and the City of Evanston will fund the remaining $55,000. Funding will be provided from the Water Fund (Account 513.71.7330.62145 - 421002), which has a FY 2021 budget of $278,000 for Garrison Avenue. For Action Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing - Atta - Pdf 423 - 432 A15.Resolution 127-R-20, Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency Staff recommends the City Council adopt Resolution 127-R-20 Intergovernmental Manager execute to City the authorizing the Agreement for Provision of Snow Removal Personnel to Respond to Snow to Emergencies Emergency. COVID-19 the during Funding, reimburse a municipality for costs associated with them sending an employee(s) or materials (fuel and potentially deicing materials) to Evanston to assist with snow/ice removal, will come from the general fund, Maintenance of Snow & Ice account, 100.40.4550. This account has a remaining budget of $343,187 in FY2020 and a budget allocation of $630,350 in FY2021. For Action Resolution 127-R-20, Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency - Pdf 433 - 447 A16.Ordinance 123-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersections of Grey Avenue & Noyes Street, and Hartrey Avenue and Noyes Street Staff recommends adoption of Ordinance 123-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersections of Grey Avenue and Noyes Street, and Hartrey Avenue and Noyes Street. Alderman Revelle requests suspension of the rules for Introduction and Action at the December 14, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $8,240. For Introduction and Action Ordinance 123-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersections of Grey Avenue & Noyes Street, and Hartrey Avenue an - Pdf 448 - 451 A17.Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways Staff recommends City Council consideration of Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways. For Introduction Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways - Attachment - Pdf 452 - 458 A18.Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” Adding a Portion of Church Street Staff recommends City Council adopt Ordinance 124-O-20, amending Title 10, Chapter 11, Section 10 “Limited Parking” to add the portion of Church Street to Residential Exemption Parking District B. For Introduction Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” Adding a Portion of Church Street - Attachment - Pdf 459 - 463 A19.Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts” Staff, per Alderman Wilson’s request, recommends City Council adoption of Ordinance 122-O-20, amending Title 10, Chapter 11, Parking Resident “Evanston (A) Only Schedule 22, Section XXII Districts.” This Ordinance will add the homes and condos on the 900 block of Elmwood Avenue (between Main Street and Lee Street) to District E-1, allowing for residents only to park on the block between the hours of 7 am - 9 am Monday through Friday. For Introduction Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts” - Attachment - Pdf 464 - 467 A20.Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code Ordinance of 119-O-20, Council Staff recommends City adoption amending Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code eliminating the annual sign fee. For Introduction Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code - Attachment - Pdf 468 - 473 A21.Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code 120-O-20, of adoption Council City recommends Staff Ordinance Amending Portions of Title 3, "Business Licenses" of the Evanston City Code. For Introduction Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code - Attachment - Pdf 474 - 481 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN WYNNE P1.Tenant-Based Rental Assistance Program Extension Funding Staff recommends approval by the Planning and Development Committee of up to $160,000 in HOME funding to extend support for households currently in the Tenant-Based Rental Assistance (TBRA) program administered by Connections for the Homeless who have suffered loss of income or other hardships due to the coronavirus. One or more new households may be entered in the program as allowed based on funding availability. Funding is from the HOME Investment Partnerships Program, 240.21.5430.65538. Currently, the City has a total of $159,574.70 in available uncommitted HOME entitlement funds. Funding will be increased to $160,000 pending receipt of additional program income. For Action Tenant-Based Rental Assistance Program Extension Funding - Attachment - Pdf 482 - 494 P2.Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas Ordinance of 78-O-20, Council City Staff recommends adoption Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas. For Introduction Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas - Attachment - Pdf 495 - 506 P3."Eight Hall, a for Use Special 121-O-20, Ordinance Banquet Hundred", at 800 Greenwood St. in the C2 Commercial District The ZBA and staff recommend the adoption of Ordinance 121-O-20 granting C2 the Hall, Hundred", "Eight Banquet a for in approval all zoning complied has applicant The District. Commercial with requirements and meets the Standards for Special Use for this district. For Introduction Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight Hundred", at 800 Greenwood St. in the C2 Commercial District. - Attachment - Pdf 507 - 523 P4.Store, 125-O-20, a for Use Special Ordinance Convenience "Munchies", at 1235 Dodge Avenue in the C1 Commercial District The Zoning Board of Appeals and Planning and Zoning Division Staff recommend City Council adoption of Ordinance 125-O-20, granting Special Use approval for a Convenience Store, "Munchies", in the C1 Commercial District. Alderman Braithwaite has requested suspension of the rules for introduction and action of this item. For Introduction and Action Ordinance 125-O-20, Special Use for a Convenience Store, "Munchies", at 1235 Dodge Avenue in the C1 Commercial District. - Attachment - Pdf 524 - 537 (X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN BRAITHWAITE E1.Extension and Update of the Entrepreneurship Support - Emergency Assistance Grant Program to recommends Committee approval Economic The Development amend the Entrepreneurship Support - Emergency Assistance Grant Program guidelines and extend the application period through the end of FY 2021. For Action Extension and Update of the Entrepreneurship Support - EmergencyAssistance Grant Program - Attachment - Pdf 538 - 543 (XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE - ALDERMAN FLEMING H1.Contract Renewal for AMITA/ (Presence) Behavioral Health for Critical Health Services Staff recommends authorizing the City Manager to renew the Service Provider (Presence Health Agreement AMITA between Behavioral Health) and the City of Evanston for the provision of 24-hour crisis line access, mental health crisis intervention and various community $143,333.00. The of cost at services education a outreach and Agreement is dated January 1, 2021 to December 31, 2021. Funding is provided by the Human Services Fund Community Outreach Program Fund (Account 176.24.2445.62491). For Action Contract Renewal for AMITA/ (Presence) Behavioral Health for Critical Health Services - Attachment - Pdf 544 - 550 H2.Handyman/ Agreement Renewal with Sam Goss & Associates an execute the Manager City authorizing recommends Staff to agreement with Sam Goss & Associates (1727 Brummel, Evanston, IL 60202) to provide handyman services for the Handyman Program. This agreement will cover the period of January 1, 2021 through December 31, 2021 and is the second of three annual renewals. Funding is provided (Account the Housing from Fund Affordable 250.21.5465.63095) with a budget of $20,000.00. Currently, the Handyman Program has expended $6,431 with a remaining balance of $13,569. For Action Handyman/ Agreement Renewal with Sam Goss & Associates - Attachment - Pdf 551 - 563 H3.Resolution 97-R-20, Authorizing the City Manager to Execute the Professional Service Agreement with the Youth Job Center to Fund Building Career Pathways to Sustainable Employment Program Staff recommends City Council adoption of Resolution 97-R-20, authorizing the City Manager to execute a Professional Service Agreement with the Youth Job Center (YJC) to fund Building Career Pathways 2020-2021 The Program. Sustainable to Employment Agreement with the Youth Job Center of Evanston Inc. provides no less than twenty disconnected and unemployed young adults, who are low to moderate-income a Evanston residents (ages 18-25), with career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support, and transportation assistance for 12 months in an amount not to exceed $55,200.00 for FY 2020-2021. Funding for this agreement is budgeted Community Services Human Department Health in and Services, Youth and Young Adult Engagement Division Budget (Account 176.24.3215.62490), which has an FY 2020 budget of $220,000 and a year to date balance of $156,123.61 prior to this agreement. Costs amount to approximately $2,760.00 per participant. For Action Resolution 97-R-20, Authorizing the City Manager to Execute the Professional Service Agreement with the Youth Job Center to Fund Building Career Pathway - Pdf 564 - 587 (XII)CONSENT AGENDA - RULES COMMITTEE - ALDERMAN RUE SIMMONS R1.Resolution 121-R-20, Amending City Council Rule 18.11 to Allow Special Orders of Business to be Placed on the City Council Agenda Staff recommends City Council adoption of Resolution 121-R-20, to amend City Council Rule 11.18 to allow special order of business to be placed on the City Council agenda. For Action Resolution 121-R-20, Amending City Council Rule 18.11 to Allow Special Orders of Business to be Placed on the City Council Agenda - Attachment - Pdf 588 - 617 R2.Resolution 126-R-20, Amending City Council Rule 6.9 to Include Virtual Platform Meetings Rules Committee and Staff recommend City Council adoption of Resolution 126-R-20, to update the City Council Rule 6.9 to include decorum during virtual platform meetings. For Action Resolution 126-R-20, Amending City Council Rule 6.9 to Include Virtual Platform Meetings - Attachment - Pdf 618 - 647 (XIII)APPOINTMENTS (XIV)CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XV)EXECUTIVE SESSION (XVI)ADJOURNMENT (XVII)UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 12/15 6:00 Northwestern/City Committee 12/15 7:00 Housing & Community Development Act Committee 12/15 7:00 Zoning Board of Appeals 12/17 6:00 Parks & Recreation Board 12/17 6:30 Equity & Empowerment Commission