HomeMy WebLinkAbout11.09.20AGENDA
City Council
Monday, November 9, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Virtual
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5pm
City Council convenes at 5:30 pm or the conclusion of Planning & Development Committee
Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to
make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council
meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting
by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or
by calling/texting 847-448-4311. Community members may watch the City Council meeting online
atwww.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL: BEGIN WITH ALDERMAN FLEMING
A.Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff
recommends a suspension of the rules regarding in-person attendance
requirements for public meetings, allowing for City Council members
and City staff to participate in this meeting remotely.
For Action
(II)PUBLIC HEARING: TRUTH IN TAXATION FOR 2020 TAX LEVY
PH1.Truth in Taxation Hearing
The City Council will hold a public hearing on the proposed property tax
levy for tax year 2020.
For Discussion
Truth in Taxation Hearing - Attachment - Pdf
15 - 17
(III)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Native American Heritage Month – November 2020
Rotary Club of Evanston 100th Anniversary - November 19, 2020
(IV)CITY MANAGER PUBLIC ANNOUNCEMENTS
Winter Preparedness
(V)COMMUNICATIONS: CITY CLERK
(VI)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided be shall period forty-five of a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VII)SPECIAL ORDERS OF BUSINESS
SP1.Ordinance 110-O-20, Approving the 2021 Fiscal Year Budget of the
City of Evanston
Staff requests introduction of Ordinance 110-O-20 adopting the 2021
Budget for the City of Evanston in the total amount of $297,246,100 and
discussion of the 2021 Budget.
For Introduction
Ordinance 110-O-20, Approving the 2021 Fiscal Year Budget of the City
of Evanston - Attachment - Pdf
18 - 28
SP2.Resolutions 98-R-20 through 112-R-20, Abating Taxes Levied for
the Year 2020
Staff recommends review and adoption of Resolutions 98-R-20 through
112-R-20 by the City Council, abating in the amount of $3,676,094
property taxes levied for the year 2020 to pay principal and interest on
general obligation corporate purpose bonds.
These resolutions can be introduced in one motion as stated above and
approved through a single roll call vote.
For Action
Resolutions 98-R-20 through 112-R-20, Debt Service Property Tax
Abatements - Attachment - Pdf
29 - 74
SP3.Ordinance 112-O-20, Levying Taxes in the City of Evanston for the
Fiscal Year Beginning January 1, 2021 and Ending December 31,
2021
Staff requests introduction of Tax Levy Ordinance 112-O-20, which
levies the annual property tax for General Operations, Human Services
Fund, Fund Municipal Police and Fire Illinois Retirement (IMRF),
Pension Funds, and the Solid Waste Fund totaling $35,970,143 as
extended (including 3% loss factor). This represents an increase of
3.2% over the 2019 levy of $34,851,018 as extended.
For Introduction
Ordinance 112-O-20 City Tax Levy - Attachment - Pdf
75 - 86
SP4.Ordinance 113-O-20, Levying Taxes for the General Assistance
Fund for the Fiscal Year Beginning January 1, 2021 and Ending
December 31, 2021
Staff requests introduction of Tax Levy Ordinance 113-O-20, which
levies the annual property tax for General Assistance in the amount of
$1,340,206 as extended (including 3% loss factor). This represents an
increase of 20.4% over the 2019 levy of $1,113,402 as extended.
For Introduction
Ordinance 113-O-20, General Assistance Tax Levy - Attachment - Pdf
87 - 91
SP5.Ordinance 114-O-20, Levying Taxes for the Library Fund for the
Fiscal Year Beginning January 1, 2021 and Ending December 31,
2021
The Library Board requests introduction of Tax Levy Ordinance 114-O-
20, which levies the annual property tax for the Evanston Public Library
in the amount of $7,476,289 as extended (including 3% loss factor). This
represents no increase over the 2019 levy.
For Introduction
Ordinance 114-O-20, Library Tax Levy - Attachment - Pdf
92 - 97
SP6.Ordinance 115-O-20, Levying Taxes for the Special Service Area
No. 6 for the Fiscal Year Beginning January 1, 2021 and Ending
December 31, 2021
Staff requests adoption of Tax Levy Ordinance 115-O-20, which levies
the annual property tax for Special Service Area #6 in the amount of
$221,000 ($227,835 as extended including a loss factor of 3%). This
represents no increase over the 2019 Levy as extended.
For Introduction
Ordinance 115-O-20, Tax Levy SSA #6 - Attachment - Pdf
98 - 101
SP7.Ordinance 116-O-20, Levying Taxes for the Special Service Area
No. 7 for the Fiscal Year Beginning January 1, 2021 and Ending
December 31, 2021
Staff requests adoption of Tax Levy Ordinance 116-O-20, which levies
the annual property tax for Special Service Area #7 in the amount of
$154,800 ($159,444 as extended including loss factor of 3%). This
represents no increase over the 2019 Levy of $154,800 ($159,444 as
extended).
For Introduction
Ordinance 116-O-20, Tax Levy SSA #7 - Attachment - Pdf
102 - 105
SP8.Ordinance 117-O-20, Levying Taxes for the Special Service Area
No. 8 for the Fiscal Year Beginning January 1, 2021 and Ending
December 31, 2021
Staff requests adoption of Tax Levy Ordinance 117-O-20, which levies
the annual property tax for Special Service Area #8 in the amount of
$60,200 ($62,006 as extended including loss factor of 3%). This
represents a no increase over the 2019 Levy of $60,200 ($62,006 as
extended).
For Introduction
Ordinance 117-O-20, Tax Levy SSA #8 - Attachment - Pdf
106 - 109
SP9.Ordinance 118-O-20, Levying Taxes for the Special Service Area
No. 9 for the Fiscal Year Beginning January 1, 2021 and Ending
December 31, 2021
Staff requests adoption of Tax Levy Ordinance 118-O-20, which levies
the annual property tax for Special Service Area #9 in the amount of
$592,665 ($610,995 as extended including loss factor of 3%). This
represents a no increase over the 2019 Levy of $592,665 ($610,995 as
extended).
For Introduction
Ordinance 118-O-20, Tax Levy SSA #9 - Attachment - Pdf
110 - 113
SP10.Approval of $80,000 of CDBG-CV funding to Provide Food for
Homeless Persons Residing in Non-Congregate Shelter to Protect
from COVID-19
Staff recommends approval of $80,000 in CDBG-CV funding for
Connections for the Homeless for Homeless Shelter Operations,
specifically to provide three meals per day for homeless persons in the
Margarita Inn. Connections has contracted with the Margarita Inn for 60
rooms to provide 24/7 non-congregate shelter to protect vulnerable
residents from COVID-19. The City received $1,586,370 in CARES Act
CDBG-CV funding in two allocations to address the needs of homeless
and unstably housed families and individuals who have been impacted
by the coronavirus. $626,496 is budgeted for Public Services including
homeless shelter operations and food assistance. Approval of $80,000
for homeless shelter operations/food will leave $546,496 to be allocated
to eligible Public Services activities in this category.
For Action
Approval of $80,000 of CDBG-CV funding to Provide Food for Homeless
Persons Residing in Non-Congregate Shelter to Protect from COVID-19
- Attachment - Pdf
114 - 116
SP11.Approval of Prioritization Methodology for CDBG-CV-Funded Rent
Assistance Program to Address Renters at Highest Risk of Eviction
and Small Landlords
Staff recommends City Council approval of the proposed rent assistance
prioritization system for Evanston residents with 2019 incomes at or
below 80% of the area median income (AMI) adjusted for household
size and who have lost income due to COVID-19, as required by
CARES Act funding. The scoring system uses the Urban Institute’s
Emergency Rental Assistance Priority Index that examines
neighborhood conditions and demographics, and incorporates instability
risk factors before the pandemic as well as the pandemic’s economic
impacts by census tract, based on the prevalence of low-income renters
who and instability housing experiencing highest risk at are of
homelessness. It also prioritizes assistance for tenants of small “Mom
and Pop” Evanston landlords who are at highest risk of foreclosure or
being to rental reduced due taxes property pay to unable
income.Funding source is from the City’s CDBG-CV grant of $1,586,370
from the CARES Act to prevent, prepare for and respond to the
coronavirus; (Account number 215.21.5226.65538). $500,000 is
allocated in the City’s CARES Act Amendment to its 2019 Action Plan
for rent assistance.
For Action
Approval of Prioritization Methodology for CDBG-CV-Funded Rent
Assistance Program to Address Renters at Highest Risk of Eviction and
Small Landlords - - Pdf
117 - 122
(VIII)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the minutes of the Special Meeting of October 19, 2020
and Regular Meeting of October 26,2020
The City Clerk recommends approval of the minutes of October 19,
2020 and October 26, 2020
Minutes of the October 26 Regular City Council Meeting
Minutes of the October 19, 2020 Special City Council Meeting
123 - 140
(IX)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN RAINEY
A1.Approval of the City of Evanston Payroll, Bills, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of October 12, 2020, through October 25, 2020, in the
amount of $2,700,530.28 Bills List for November 10, 2020, in the
amount of $4,346,714.13 and credit card activity for the period ending
August 26, 2020, in the amount of $180,447.52.
For Action
Approval of the City of Evanston Payroll ,Bills, and Credit Card Activity -
Pdf
141 - 169
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending August 26, 2020, in
the amount of $12,419.55.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
170 - 171
A3.Holiday Parking
Parking and Economic Development staff recommend City Council
approve changes to parking for the holiday season, November 16, 2020
through January 3, 2021 in an effort to assist local businesses during
the COVID 19 pandemic. This includes vouchers for 2 hour free parking
to be handed out by local businesses, 15 minute free parking for
customers that are picking up a pre-order, and extending the maximum
time limits for on-street/surface lot parking. In addition, parking will
remain free for on-street/surface lots all day Sunday and the first hour in
the parking garages.
For Action
Holiday Parking - Attachment - Pdf
172 - 175
A4.Resolution 96-R-20, Extending the State of Emergency To
December 14, 2020
Staff recommends City Council adoption of Resolution 96-R-20,
extending the state of emergency until December 14, 2020.
For Action
Resolution 96-R-20, Extending the State of Emergency To December
14, 2020 - Attachment - Pdf
176 - 179
A5.Resolution 92-R-20, Amending the Plan of Operation and
Governance for the City of Evanston Electricity Aggregation
Program
Staff recommends City Council adoption of Resolution 92-R-20,
Amending the Plan of Operation and Governance for the City of
Evanston Electricity Aggregation Program.
For Action
Resolution 92-R-20, Amending the Plan of Operation and Governance
for the City of Evanston Electricity Aggregation Program - Attachment -
Pdf
180 - 195
A6.Resolution 100-R-20, Authorizing the City Manager to Submit up to
Four Individual Grant Applications for Federal Funding through the
Building Resilient Infrastructure and Communities Grant Program
Staff recommends City Council adoption of Resolution 100-R-20,
authorizing the City Manager to submit up to four individual grant
applications Resilient Building federal through funding the for
Infrastructure and Communities Grant Program (BRIC) to the Federal
Emergency Management Agency (FEMA) for improvements along the
lakefront.
For Action
Resolution 100-R-20, Authorizing the City Manager to Submit up to
Four Individual Grant Applications for Federal Funding through the
Building Resilie - Pdf
196 - 201
A7.Ordinance 107-O-20, Amending City Code Section 10-8-3 to Revise
Wheel Tax Late Fees
Staff recommends adoption of Ordinance 107-O-20, amending City
Code Section 10-8-3 to revise wheel tax late fees to $25.
For Introduction
Ordinance 107-O-20, Amending the Wheel Tax Late Fee - Attachment -
Pdf
202 - 205
A8.Ordinance 111-O-20, Amending City Code Section 8-4-11 to Revise
Sanitation Service Charges
Staff recommends City Council adoption of Ordinance 111-O-20,
Amending City Code Section 8-4-11 to Revise Sanitation Service
Charges.
For Introduction
Ordinance 111-O-20, Amending City Code Section 8-4-11 to Revise
Sanitation ServiceCharges - Attachment - Pdf
206 - 210
A9.Ordinance 99-O-20 Amending the City Code to Change the Title of
the Parks, Recreation and Community Services Department to the
Parks and Recreation Department
Staff recommends City Council adoption of Ordinance 99-O-20
Amending the City Code to Change the Title of the Parks, Recreation
and Community Services Department to the Parks and Recreation
Department.
For Introduction
Ordinance 99-O-20 Amending the City Code to Change the Title of the
Parks, Recreation and Community Services Department to the Parks
and Recreation De - Pdf
211 - 217
(X)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN SUFFREDIN
P1.Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
Staff recommends that the Planning & Development Committee deny
Ordinance to the current COVID-19 pandemic and 35-O-20 due
economic uncertainty over the retail market and the inability to hold in-
person Plan the stakeholders. meetings with key Previously
Commission and staff recommended amending the Zoning Ordinance to
modify currently permitted ground-floor uses including Offices and
in active encourage to uses special to Institutions Financial order
ground-floor uses that promote pedestrian activity and an economically
vibrant downtown corridor in the D2 Downtown Retail Core District,
however, given the continuing uncertainty staff wishes to bring this issue
back at some time in the future.
For Introduction
Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District - Attachment - Pdf
218 - 240
P2.Ordinance 101-O-20, Amending Ordinance 136-O-18 Regarding the
City of Evanston Permit Fee Schedule
Staff recommends approval of Ordinance 101-O-20 Amending
Ordinance 136-O-18 Regarding the City of Evanston Permit Fee
Schedule to add a Recording Fee.
For Introduction
Ordinance 101-O-20, Amending Ordinance 136-O-18 Regarding the
City of Evanston Permit Fee Schedule - Attachment - Pdf
241 - 261
P3.Resolution 73-R-20, Approving a Plat of Subdivision for 2404 Ridge
Avenue
Staff recommends adoption of Resolution 73-R-20 approving a re-
subdivision of 2404 Ridge Avenue subject to conditions of approval
requiring a 6-foot dedication of land for alley widening, a view easement
for the existing landmarked house, disconnection of utility services, and
capping and sealing of a well. This item was held at the September 14,
2020, Planning and Development Committee meeting and then tabled to
November 9, 2020, at its September 29, 2020 meeting.
For Action
Resolution 73-R-20, Approving a Re-subdivision of 2404 Ridge Avenue
- Attachment - Pdf
262 - 271
P4.Ordinance 109-O-20, Amending the Zoning Map to Rezone 1900
Sherman Avenue From the R6 General Residential District to the
C1a Commercial Mixed Use District and Granting A Special Use
Permit for A Planned Development at 1900 Sherman Avenue
The Plan Commission recommends approval of the map amendment
and offers no recommendation on the planned development, while staff
recommends approval of Ordinance 109-O-20 to construct a 16-story
168-unit residential building with 37 subterranean on-site parking spaces
while retaining the existing 11-story 100-unit building. The applicant
requests a Map Amendment to rezone the property from the R6 General
Residential to the C1a Commercial Zoning District and a Special Use
Permit to allow Multi-Family Dwelling units in the C1a District. The
applicant seeks site development allowances for: 1) a building height of
172-feet, 8-inches to top of roof where 67-feet is allowed and 97-feet
may be requested as a maximum site development allowance; 2) a net
increase of 15 parking spaces where an additional 96 spaces are
required with an Inclusionary Housing Ordinance bonus; 3) a total of 268
dwelling units, where a maximum of 196 units are allowed with an
Inclusionary Housing Ordinance bonus; 4) one loading berth where two
are required; and 5) a short loading berth depth of 25-feet where a
minimum of 35-feet is required.
For Introduction
Ordinance 109-O-20, Amending the Zoning Map to Rezone 1900
Sherman Avenue From the R6 General Residential District to the C1a
Commercial Mixed Use Dis - Pdf
272 - 399
P5.Resolution 87-R-20, Approving a Plat of Resubdivision for 1605-
1631 Chicago Avenue
Plan Commission and Staff recommend adoption of Resolution 87-R-20
for approval of a two-lot Subdivision at 1605-1631 Chicago Avenue.
For Action
Resolution 87-R-20 for a Two-Lot Subdivision and Ordinance 98-O-20
for a Major Adjustment to a Planned Development, 1605-1631 Chicago
Avenue - Attach - Pdf
400 - 455
P6.Ordinance 98-O-20, Approving a Major Adjustment to a Planned
Development at 1605-1631 Chicago Avenue
Plan Commission and staff recommend City Council adoption of a
Ordinance Planned a Adjustment Major a granting 98-O-20 to
Developmentoriginally approved by Ordinance 86-O-13. The adjustment
includes 3.15 4.2, from to Ratio Area an increased Floor (FAR)
increased number of parking spaces from 32 (23 on-site, 9 leased) to 38
(all leased off-site), and decrease the total number of units from 205 to
186 (including 65 dwelling units). No new site development allowance
will be needed.
For Action
Ordinance 98-O-20, Approving a Major Adjustment to a Planned
Development at 1605-1631 Chicago Avenue - Attachment - Pdf
456 - 479
(XI)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN REVELLE
ED1.Request for Funding for the 2020 Great Merchants Grant Program
Economic Development staff recommends approval to provide financial
assistance totaling $5,948 through the Great Merchants Grant Program
to the following Evanston affinity group and business district: Evanston
Made - $1,260; and Central Street Business Association - $4,688. Staff
recommends Business Development Economic the utilizing District
Improvement Program (Account 100.15.5300.65522). The balance as of
October 23, 2020, is $89,792.58.
For Action
Request for Funding for the 2020 Great Merchants Grant Program -
Attachment - Pdf
480 - 503
(XII)CONSENT AGENDA - HUMAN SERVICES COMMITTEE -
ALDERMAN BRAITHWAITE
HS1.Resolution 90-R-20, Designating the Portion of Church Street
between Darrow Avenue and Dodge Avenue with the Honorary
Street Name Sign, “Clifford James Wilson Way”
Staff recommends City Council adoption of Resolution 90-R-20, naming
the Dodge and Avenue Darrow Street Church of portion between
Avenue with the Honorary Street Name Sign, “Clifford James Wilson
Way.” Three street signs are made for the honoree. One sign is
installed at each end of the designated one block area and the third sign
is given to the honoree. The approximate total cost to create all three
signs is $200. Funds for the honorary street name sign program is
budgeted in the Public Works Agency, Public Service Bureau - Traffic
Operations' materials fund (Account 100.40.4520.65115) which has a
fiscal year 2020 budget of $58,000 and a year to date balance of
$8,000.
For Action
Resolution 90-R-20, Designating the Portion of Church Street between
Darrow Avenue and Dodge Avenue with the Honorary Street Name
Sign, “Clifford Jame - Pdf
504 - 513
HS2.Resolution 115-R-20, Authorizing the City Manager to Create a
Community Member Relief Fund to Provide Emergency Relief to
Undocumented Evanston Residents
Staff recommends the City Council adoption of Resolution 115-R-20
authorizing the City Manager to create a Community Member Relief
Fund to provide emergency relief to undocumented Evanston residents.
Funding (Account 176. Fund from Human the will be Services
24.2445.62490) and community donations.
For Action
Resolution 115-R-20, Authorizing the City Manager to Create a
Community Member Relief Fund to Provide Emergency Relief to
Undocumented Evanston Reside - Pdf
514 - 519
(XIII)CONSENT AGENDA - RULES COMMITTEE - ALDERMAN FLEMING
R1.Ordinance 100-O-20; Amending City Code Section 2-3-2 to Reduce
the Number of Members on the Commission on Aging
100-O-20, of adoption Council City recommends Staff Ordinance
amending City Code Section 2-3-2 to reduce the number of members on
the Commission of Aging from fifteen to nine.
For Action
Ordinance 100-O-20; Amending City Code Section 2-3-2 to Reduce the
Number of Members on the Commission on Aging - Attachment - Pdf
520 - 522
R2.Ordinance 102-O-20; Amending Portions of the City Code
Codifying the Reparations Committee
Rules Committee recommends City Council adoption of Ordinance 102-
O-20 amending portions of the City Code codifying the Reparations
Committee.
For Action
Ordinance 102-O-20; Amending Portions of the City Code Codifying the
Reparations Committee - Pdf
523 - 527
R3.Ordinance 103-O-20, Setting Compensation for Members of the
Evanston City Council
City Council recommends adoption of Ordinance 103-O-20, setting
compensation for the Evanston City Council.
For Action
Ordinance 103-O-20, City Council Compensation
528 - 529
R4.Ordinance 104-O-20, Setting Compensation for the City Clerk
Staff requests the City Council adopt Ordinance 104-O-20, setting the
compensation for the City Clerk.
For Action
Ordinance 104-O-20, Setting Compensation for the City Clerk, and
Ordinance 105-O-20, Setting Compensation for the Mayor - Attachment
- Pdf
530 - 532
R5.Ordinance 105-O-20, Setting Compensation for the Mayor
Staff requests the City Council adopt Ordinance 105-O-20, setting the
compensation for the Mayor.
For Action
Ordinance 105-O-20, Setting Compensation for the Mayor - Attachment
- Pdf
533 - 535
(XIV)APPOINTMENTS
(XV)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XVI)EXECUTIVE SESSION
(XVII)ADJOURNMENT
(XVIII)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME
BOARD/COMMITTEE/COMMISSION
11/10 7:00 PM Preservation Commission
11/11 2:30 PM Design and Project Review
Committee
11/11 7:00 PM Plan Commission
11/12 7:00 PM Mental Health Board
11/12 6:30 PM Environment Board
11/13 7:15 AM Utilities Commission