HomeMy WebLinkAbout10.26.20AGENDA
City Council
Monday, October 26, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:00pm
City Council convenes at 5:30pm or the conclusion of Planning & Development Committee
Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to
make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council
meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting
by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or
by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - BEGIN WITH ALDERMAN RAINEY
A.Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff
recommends a suspension of the rules regarding in-person attendance
requirements for public meetings, allowing for City Council members
and City staff to participate in this meeting remotely.
For Action
(II)PUBLIC HEARING: FY 2021 PROPOSED BUDGET FOR THE CITY
OF EVANSTON
A.Public Hearing for 2021 Proposed Budget
Staff recommends City Council conduct a public hearing to receive
public comment regarding the FY 2021 Proposed Budget for the City of
Evanston.
For Discussion
Public Hearing for 2021 Proposed Budget - Attachment - Pdf
12 - 13
(III)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(IV)CITY MANAGER PUBLIC ANNOUNCEMENTS
(V)COMMUNICATIONS: CITY CLERK
(VI)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided be shall minutes forty-five of period a
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VII)SPECIAL ORDERS OF BUSINESS
SP1.2021 Proposed Budget Discussion
Staff requests discussion on the 2021 Proposed Budget.
For Discussion
2021 Proposed Budget Discussion - Attachment - Pdf
14 - 15
(VIII)CONSENT AGENDA - CITY COUNCIL MINUTES
O1.Approval of the minutes of the regular meeting of October 12, 2020
The City Clerk recommends approval of the minutes of October 12,
2020.
City Council Minutes for 10_12_2020
16 - 28
(IX)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN RUE SIMMONS
A1.Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of September 28, 2020, through October 11, 2020, in the
amount of $2,869,051.84 and Bills List for October 27, 2020, in the
amount of $2,586,917.51.
For Action
Approval of the City of Evanston Payroll and Bills - Pdf
29 - 54
A2.Change Order No. 1 with Great Lakes Plumbing and Heating for the
Robert Crown Community Center and Library HVAC maintenance
services
Staff recommends that City Council authorize the City Manager to
approve Change Order No. 1 for HVAC maintenance services for the
Robert Lakes Great with Library and Center Community Crown
Plumbing and Heating (4521 W. Diversey Avenue, Chicago, IL 60639)
to increase the contract period by 159 calendar daysfrom December 23,
2020 to May 31, 2021. This change order will not increase the existing
contract price. Funding is from the Crown Construction Fund (Account
416.40.4160.65515 – 616017).
For Action
Change Order No. 1 with Great Lakes Plumbing and Heating for the
Robert Crown Community Center and Library HVAC maintenance
services - Attachment - Pdf
55 - 57
A3.Change Order No. 5 with Thieneman Construction, Inc. for
Clearwell 9 Replacement Project Construction (Bid 18-30)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 5 to the contract for the Clearwell 9 Replacement
Project Inc. Construction, Thieneman (17219 18-30) No. (Bid with
Foundation Parkway, Westfield, IN) in the amount of $387,264.31. This
will increase the total contract amount from the current contract price of
$19,286,531.55 to $19,673,795.86. There is no time extension
associated with this change order. The City has a loan agreement in
place with the IEPA for funding from the State Revolving Fund in the
amount of $20,556,256 for engineering and construction of this project.
Staff will seek a final Loan Amendment to increase the loan amount to
cover all eligible costs. The loan is currently set to be repaid over 20
years at 1.84% interest. IEPA loan funding for this work is being routed
through Improvement (Account Capital the Water Fund,
513.71.7330.65515-733107). Northwestern University (NU) will
reimburse Evanston $313,568.23 of this change order amount and the
City's portion of the change order amount is $73,696.08. Further
information is included in the packet below.
For Action
Change Order No. 5 with Thieneman Construction, Inc. for Clearwell 9
Replacement Project Construction (Bid 18-30) - Attachment - Pdf
58 - 188
A4.Change Order No.1 with Harris Computer Systems for a Six Month
Extension the on the Support and Maintenance Agreement of
NorthStar Utility Billing System
Staff recommends City Council authorize the City Manager to execute
Change Order No.1 with Harris Computer Systems (1 Antares Drive,
Suite billing utility NorthStar Harris the for Ontario) Ottawa, 400,
of amount the maintenance agreement support and software in
$25,663.11. This support will be for six months, December 1, 2020
through May 31, 2021. Funding is provided by the Water Fund, Water
Other Operations Business Unit (Account 510.40.4225.62340), which
has an approved FY 2020 budget of $373,300 and a YTD balance of
$273,300.91.
For Action
Change Order No.1 with Harris Computer Systems for a Six Month
Extension of the Maintenance and Support Agreement on the NorthStar
Utility Billing Sys - Pdf
189 - 190
A5.Contracts with Alexander Chemical Corporation, Polydyne
Incorporated and Carus Corporation for FY 2021 Water Treatment
Chemicals
Staff recommends City Council authorize the City Manager to execute
agreements with Alexander Chemical Corporation (7593 S. First Road,
LaPorte, Polydyne $378,174.00, of 46350) the in IN amount
Incorporated (One Chemical Plant Road, Riceboro, GA 31323) in the
amount of $75,168.00 and Carus Corporation (315 Fifth Street, Peru IL
61354) in the amount of $152,006.40, for the period of January 1, 2021
to December 31, 2021 for the purchase of water treatment chemicals in
the by the provided Water Funding $605,348.40. of is amount
Unit Business (Accounts Bureau Production Filtration
510.40.4220.65015 & 510.40.4220.65030), which have a total FY 2021
budget request of $665,100.00.
For Action
Contracts with Alexander Chemical Corporation, Polydyne Incorporated
and Carus Corporation for FY 2021 Water Treatment Chemicals -
Attachment - Pdf
191 - 195
A6.Resolution 86-R-20, Authorizing the City Manager to Sign
Notification of Grant Awards to Fund and Operate a Senior
Congregate Meal Program
86-R-20 Resolution Staff approval Council City recommends of
authorizing the City Manager to sign notification of grant awards to fund
and operate a congregate senior meal program at the Levy Senior
Center and Fleetwood-Jourdain Community Center. Funding for this
program is budgeted in various line items in the Fleetwood-Jourdain
Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055.
Overall budgeted expenses for the 2020-2021 program including staff
salaries, Social Security, Medicare, advertising, program supplies and
food costs are projected at $87,696.
For Action
Resolution 86-R-20, Authorizing the City Manager to Sign Notification of
Grant Awards to Fund and Operate a Senior Congregate Meal Program
- Attachmen - Pdf
196 - 202
A7.Resolution 89-R-20, Authorizing the City Manager to Grant an
Easement for Steam Infrastructure Installation on Emerson Street
Staff recommends City Council adoption of Resolution 89-R-20,
authorizing the City Manager to grant an easement for steam
infrastructure installation on Emerson Street. The easement would be
granted for a 20 year period. No City funding is required for these
proposed utilities. Northwestern University will fund the project and will
be assessed a one-time easement fee of $20,643.00. These funds will
be deposited to the General Fund (Account 100.40.4105.52175).
For Action
Resolution 89-R-20, Authorizing the City Manager to Grant an
Easement for Steam Infrastructure Installation on Emerson Street -
Attachment - Pdf
203 - 211
(X)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN WYNNE
P1.Resolution 87-R-20, Approving a Plat of Resubdivision for 1605-
1631 Chicago Avenue
of Council adoption recommend Staff and Commission City Plan
Resolution 87-R-20 for approval of a two-lot Subdivision at 1605-1631
Chicago Avenue.
For Action
Resolution 87-R-20 for a Two-Lot Subdivision and Ordinance 98-O-20
for a Major Adjustment to a Planned Development, 1605-1631 Chicago
Avenue - Attach - Pdf
212 - 267
P2.Ordinance 98-O-20, Approving a Major Adjustment to a Planned
Development at 1605-1631 Chicago Avenue
Plan Commission and staff recommend City Council adoption of a
Ordinance a Planned 98-O-20 granting a Major Adjustment to
Developmentoriginally approved by Ordinance 86-O-13. The adjustment
includes 4.2, to from (FAR) Ratio Area Floor increased an 3.15
increased number of parking spaces from 32 (23 on-site, 9 leased) to 38
(all leased off-site), and decrease the total number of units from 205 to
186 (including 65 dwelling units). No new site development allowance
will be needed.
For Introduction
Ordinance 98-O-20, Approving a Major Adjustment to a Planned
Development at 1605-1631 Chicago Avenue - Attachment - Pdf
268 - 291
P3.Ordinance 97-O-20, Special Use for a Planned Development at
1621-1631 Chicago Avenue
The Plan Commission and staff recommend denial of Ordinance 97-O-
20 for approval of a Special Use for a Planned Development to construct
a 17-story apartment building with 215 units, 85 subterranean parking
spaces, and approximately 3,289 sq. ft. of ground-floor retail space in
the D4 Downtown Transition District. The proposal includes the following
Site Development Allowances: 1) A building height of 185 ft. where 105
ft. is allowed; 2) An FAR of 10.38 where a maximum of 5.4 is allowed; 3)
215 dwelling units where 54 is the maximum is allowed; and 4) 85
parking spaces where a minimum of 162 are required.
For Introduction
Ordinance 97-O-20, Special Use for a Planned Development at 1621-
1631 Chicago Avenue - Attachment - Pdf
292 - 347
P4.Ordinance 95-O-20, Amending Title 6 of the Evanston Code to
Revise Regulations Regarding Domestic Animal Daycare Centers
and Kennels
Plan Commission recommends City Council adoption of Ordinance 95-
O-20, Amending Title 6 of the Evanston Code to Revise Regulations
Regarding Domestic Animal Daycare Centers and Kennels.The
Ordinance allows for a text amendment to the Zoning Ordinance, Title 6
of the City Code, to amend Section 6-18-3 - Definitions to increase the
permitted hours of operation for a Domestic Animal Daycare Center and
amend Animal Domestic add – Uses Special 6-12-2-3 Section to
Daycare Centers and Kennels as Special Uses in the RP Research Park
District.
For Action
Ordinance 95-O-20, Amending Title 6 of the Evanston Code to Revise
Regulations Regarding Domestic Animal Daycare Centers and Kennels
- Attachment - Pdf
348 - 432
P5.Ordinance 96-O-20, Authorization to grant a Special Use Permit for
a Daycare - Domestic Animal, and Kennel, Located at 900 Clark
Street in the RP Research Park District ("Dogtopia of Northshore
LLC")
The Zoning Board of Appeals (ZBA), as well as City staff, recommend
City Council adoption of, with conditions, Ordinance 96-O-20, allowing
for a special use permit for a Daycare – Domestic Animal, and Kennel,
in the RP Research Park District. The applicant has complied with all
zoning requirements and meets all of the standards of a special use for
this district contingent on the adoption of concurrent legislation for a
proposed text amendment to add said uses to the list of authorized
special uses in the RP Research Park District.
For Action
Ordinance 96-O-20, Authorization to grant a Special Use Permit for a
Daycare - Domestic Animal, and Kennel, Located at 900 Clark Street in
the RP Rese - Pdf
433 - 453
P6.Ordinance 94-O-20, Granting Major Zoning Variations to Construct
an Upper Story Dwelling Unit atop a One-Part Commercial Building
in the B1a Business District and oCSC Central Street Corridor
Overlay District (1800 Central Street).
staff and Planning Zoning Appeals of Board Zoning The and
recommend adoption, with conditions, of Ordinance 90-O-20, granting
major zoning variations at 1800 Central Street to construct an upper
story dwelling unit atop a one-part commercial building in the B1a
Business District and oCSC Central Street Corridor Overlay District.
For Action
Ordinance 94-O-20, Granting Major Zoning Variations to Construct an
Upper Story Dwelling Unit atop a One-Part Commercial Building in the
B1a Business - Pdf
454 - 475
(XI)CONSENT AGENDA - RULES COMMITTEE - ALDERMAN RUE
SIMMONS
R1.Approval of the Proposed 2021 City Council Meeting Dates
Staff recommends City Council approval of the 2021 proposed City
Council meeting dates.
For Action
Approval of the Proposed 2021 City Council Meeting Dates - Pdf
476 - 477
R2.Resolution 91-R-20, Dissolution of the Transportation and Parking
Committee
The Rules Committee and staff recommend that the City Council adopt
Resolution 91-R-20 dissolving the Transportation and Parking
Committee.
For Action
Resolution 91-R-20, Dissolution of the Transportation and Parking
Committee - Attachment - Pdf
478 - 481
R3.Ordinance 100-O-20; Amending City Code Section 2-3-2 to Reduce
the Number of Members on the Commission on Aging
100-O-20, Ordinance of Council City adoption recommends Staff
amending City Code Section 2-3-2 to reduce the number of members on
the Commission of Aging from fifteen to nine.
For Introduction
Ordinance 100-O-20; Amending City Code Section 2-3-2 to Reduce the
Number of Members on the Commission on Aging - Attachment - Pdf
482 - 484
R4.Ordinance 102-O-20; Amending Portions of the City Code
Codifying the Reparations Committee
Rules Committee recommends City Council adoption of Ordinance 102-
O-20 amending portions of the City Code codifying the Reparations
Committee.
For Introduction
Ordinance 102-O-20; Amending Portions of the City Code Codifying the
Reparations Committee - Pdf
485 - 488
R5.Ordinance 104-O-20, Setting Compensation for the City Clerk
Staff requests the City Council adopt Ordinance 104-O-20, setting the
compensation for the City Clerk.
For Introduction
Ordinance 104-O-20, Setting Compensation for the City Clerk
489
R6.Ordinance 105-O-20, Setting Compensation for the Mayor
Staff requests the City Council adopt Ordinance 105-O-20, setting the
compensation for the Mayor.
For Introduction
Ordinance 105-O-20, Setting Compensation for the Mayor - Attachment
- Pdf
492 - 494
R7.Aldermanic Compensation
the Rules Committee's request, Staff has Ordinances At prepared
regarding the compensation for Aldermen (three Ordinances with three
different models) along with one Resolution that would accompany one
Ordinance. Staff requests the City Council discuss and adopt one of the
following proposals:
Option 1: Ordinance 103-O-20 ($15,990 annual compensation
with the City to cover insurance costs); or
Option 2: Ordinance 106-O-20 ($37,800 annual compensation
with the Council covering the full cost of insurance); or
Option 3: Ordinance 108-O-20 ($15,990 annual compensation to
be combined with a health insurance allowance with the Council
covering the full cost of insurance) AND Resolution 94-R-20
($1,400 monthly allowance).
For Introduction
Aldermanic Compensation - Attachment - Pdf
495 - 505
(XII)APPOINTMENTS
APP1.Approval of Appointments and Reappointments to Board,
Commission and Committee
The Mayor recommends City Council approval of the appointment of
Angela Emergency Alternative Response to Valavanis the
Subcommittee and the reappointment of Kristi Bachmann to the Animal
Welfare Board.
For Action
Approval of Appointments and Reappointments to Board, Commission
and Committee - Attachment - Pdf
506
(XIII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIV)EXECUTIVE SESSION
(XV)ADJOURNMENT
(XVI)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME
BOARD/COMMITTEE/COMMISSION
10/28 6:00 PM ECONOMIC DEVELOPMENT
COMMITTEE
11/2 5:00 PM RULES COMMITTEE
11/2 7:00 PM HUMAN SERVICES COMMITTEE