HomeMy WebLinkAbout09.29.20AGENDA
City Council
Tuesday, September 29, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5pm
City Council convenes at 5:30pm or the conclusion of Planning & Development Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Administrative & Public Works Committee, Planning & Development
Committee or City Council meetings may submit written comments in advance
or sign up to provide public comment by phone or video during the meeting by
completing at form online the Clerk's City Office's
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - BEGIN WITH ALDERMAN WILSON
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided shall be forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Appeal of Preservation Commission Decision Denying a Certificate
of Appropriateness for the Barn Structure at 2404 Ridge Avenue to
Approve Existing Conditions of Windows and Skylights
The City Council may make a motion to accept the application for
appeal. If a motion is made and adopted, the City Council shall affirm,
modify or reverse the decision of the Preservation Commission within
forty-five (45) days (no later than November 13, 2020). If no motion to
accept the application for appeal is made and adopted, the decision of
the Commission shall be final.
For Action
Application for Appeal to the City Council of Preservation Commission
Decision Denying a Certificate of Appropriateness for the Barn Structure
at 2404 Ridge
12 - 73
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
August 10, 2020
Staff recommends approval of the Minutes of the Regular City Council
meeting of August 10, 2020.
For Action
Draft City Council Meeting Minutes - August 10, 2020
74 - 83
CM2. Approval of the Minutes of the Special City Council meeting of
September 8, 2020
Staff recommends approval of the Minutes of the Special City Council
meeting of September 8, 2020.
For Action
Draft Special City Council Minutes - September 8, 2020
84 - 87
CM3.Approval of the Minutes of the Regular City Council meeting of
September 14, 2020
Staff recommends approval of the Minutes of the Regular City Council
meeting of September 14, 2020.
For Action
Draft City Council Minutes - September 14, 2020
88 - 100
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN RUE SIMMONS
A1.Approval of the City of Evanston Payroll, Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of August 17, 2020, through August 30, 2020, in the
amount of $2,674,652.57, August 31, 2020, through September 13, in
the amount $2,777,357.83 and Bills List for September 29, 2020, in the
amount of $3,695,015.83.
For Action
Approval of the City of Evanston Payroll and Bills
101 - 122
A2.Single Audit for FY 2019
Staff recommends City Council review and place on file the Single Audit
report for the fiscal year ending December 31, 2019.
For Action: Accept and Place on File
Single Audit for FY 2019
123 - 136
A3.Approval of a Contract Extension with Morton Salt Company for
the Purchase of Rock Salt for the 2020/21 Winter Season
Staff recommends City Council authorize the City Manager to execute a
one-year contract extension for the purchase of up to 7,500 tons of rock
salt from Morton Salt Company (123 N. Wacker Drive, Chicago IL) at a
cost of $59.87 per ton, for a winter season (2020/21) estimated total
cost of $449,025.00. Funding for this purchase will be provided from the
MFT Snow and Ice Control Fund (Account 200.40.5100.65015). Staff
will request a FY2021 budget allocation of $625,000.00 for the purchase
of the estimated 7,500 tons of salt needed and other deicing agents.
For Action
Approval of a Contract Extension with Morton Salt Company for the
purchase of Rock Salt for the 2020/21 winter season
137 - 139
A4.Approval of Change Order No. 2 with Alfred Benesch & Company
for engineering services for the 30-Inch Diameter Transmission
Main Rehabilitation Project (RFP 17-06)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 2 to the engineering services contract with Alfred
Benesch 2400, Suite Avenue, Michigan North (205 Company &
Chicago, IL) for the 30-inch diameter transmission main rehabilitation
project (RFP 17-06) in the amount of $19,960. This will increase the
overall contract amount from $405,844.54 to $425,804.54. Funding will
be - 513.71.7330.62145 (Account the Water from provided Fund
417006), which has an FY 2020 budget of $175,000 for this project, all
of which is remaining. Staff is applying for a low-interest loan from the
Illinois Environmental Protection Agency (IEPA) for this project. If the
loan is received, most of the engineering costs would be considered
eligible for reimbursement.
For Action
Approval of Change Order No. 2 with Alfred Benesch & Company for
engineering services for the 30-Inch Diameter Transmission Main
Rehabilitation Project
140 - 146
A5.Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due to COVID-19 Impact
Alderman Fleming recommends City Council adoption of Resolution 62-
R-20, creating a provisional moratorium on tenant eviction notices due
to COVID-19 impact.
For Action
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due to COVID-19 Impact
147 - 155
A6.Resolution 75-R-20 Contract with Hoffman House Catering for
Senior Meal Programs
Staff recommends City Council adoption of Resolution 75-R-20
authorizing the City Manager to execute a new contract between the
City of Evanston and Hoffman House Catering (1530 Hubbard Ave.,
Batavia, IL) to provide a senior meal congregate program at the Levy
Senior Center and Fleetwood-Jourdain Community Center for a period
of October 1, 2020 through September 30, 2021 in the not–to-exceed
amount of $4.93 per lunch. Total meal program contract value is
projected at $40,121.00. Funding is provided by various line items in
Levy Center Fleetwood Jourdain (100.30.3055) Center and
(100.30.3040) business units.
For Action
Resolution 75-R-20 Contract with Hoffman House Catering for Senior
Meal Programs
156 - 174
A7.Bargaining Collective to 76-R-20: Resolution Amendment
Agreement with the International Association of Firefighters Local
742
to 76-R-20 Resolution recommends approval Council City Staff of
authorize the Interim City Manager to execute an amendment and side
letters to the current collective bargaining agreement with the
effective 742 Firefighters of Association International (IAFF) Local
January 1, 2019 through December 31, 2022. City Council approval will
ratify Exhibit N - “Side Letter of Agreement 2019 - 2022 Contract
Changes,” Appendix O-“Side Letter of Agreement Maintenance of
Service Levels,” and Appendix P—“Side Letter of Agreement Layoffs”
Copies of each are attached.
For Action
Resolution 76-R-20: Amendment to Collective Bargaining Agreement
with the International Association of Firefighters Local 742
175 - 185
A8.Resolution 77-R-20, Designating Harbert Park as Harbert Payne
Park
Staff recommends adoption of Resolution 77-R-20, designating Harbert
Park as Harbert Payne Park Funding for new signage comes from the
Capital Improvement Fund (Account 415.40.4120.65515.519001).
For Action
Resolution 77-R-20, Designating Harbert Park as Harbert Payne Park
186 - 190
A9.Resolution 78-R-20, Authorizing the City Manager to Sign a Local
Assurance Document and Submit an Application for Grant Funds
from the Illinois Transportation Enhancement Program for the Main
Street Improvements Project
Staff recommends City Council adoption of Resolution 78-R-20
Authorizing the City Manager to Sign a Local Assurance Document and
Submit an Application for Grant Funds from the Illinois Transportation
Enhancement Program for the Main Street Improvements Project. The
Illinois 80 fund will Enhancement Program Transportation (ITEP)
to total The $2,000,000. up percent construction eligible of costs
estimated cost for the Main Street Improvements Project is $5,490,000.
Therefore, the City will seek the max $2,000,000 in funding for the grant.
The City’s share of the remaining project costs will total $3,490,000. A
detailed summary is included in the memo below.
For Action
Resolution 78-R-20, Application for Grant Funds from the Illinois
Transportation Enhancement Program for the Main Street
Improvements Project
191 - 195
A10.Avenue Dodge the Portion of Designating Resolution 79-R-20,
between Church Street and Lake Street with the Honorary Street
Name Sign, “Black Lives Matter Way”
The Parks, Recreation and Community Services Board recommend
adoption 79-R-20, designating of portion of Dodge Resolution the
Avenue between Church Street and Lake Street with the Honorary
Street Name Sign, “Black Lives Matter Way.” Three street signs are
made for the honoree. One sign is installed at each end of the
designated one block area and the third sign is given to the honoree.
The approximate total cost to create all three signs is $200. Funds for
the honorary street name sign program is budgeted in the Public Works
Agency, Public Service Bureau - Traffic Operations' materials fund
(Account 100.40.4520.65115) which has a fiscal year 2020 budget of
$58,000 and a year to date balance of $15,000.
For Action
Resolution 79-R-20, Designating the Portion of Dodge Avenue between
Church Street and Lake Street as “Black Lives Matter Way"
196 - 211
A11.Ordinance 55-O-20, Amending the Amusement Tax
adoption of Ordinance 55-O-20 City recommends Staff Council
amending the Amusement Tax to include online streaming services and
to clarify that the tax applies to media that is capable of being streamed
to mobile devices. Amusement Tax revenue is deposited to the City's
General Fund.
For Introduction
Ordinance 55-O-20, Amending the Amusement Tax
212 - 220
A12.Ordinance 57-O-20, Amending City Code Section 10-11-12 “Parking
Zones Adding Section XII(J) – Electric Vehicle Charging Stations
Staff recommends City Council adoption of Ordinance 57-O-20,
amending City Code Section 10-11-12 “Parking Zones” by adding
Section J - Electric Vehicle Charging Stations. The Ordinance adds a
fee of $1 an hour for vehicles parked in City owned parking lots at the
Electric Vehicle Charging stations. In addition, the Ordinance adds a
three (3) hour maximum ensuring better turnover. The fees will provide
additional revenue to expand the City’s program in the future, while
keeping the rate low to incentivize the use of electric vehicles as part of
the City’s Climate Action Resilience Plan (CARP).
For Introduction
Ordinance 57-O-20, Amending City Code Section 10-11-12 “Parking
Zones Adding Section XII(J) – Electric Vehicle Charging Stations
221 - 226
A13.Ordinance 82-O-20, Amending City Code Section 5-1-3, 302.13
on “Vehicles 7-3-10-1 Vehicles”, Motor Section of “Parking
Sidewalk, Parkway” and Section 10-4-1 “Stopping, Standing or
Parking Prohibited in Specified Places”
adoption Staff recommends City Council of Ordinance 82-O-20,
amending Section 5-1-3, 302.13 “Parking of Motor Vehicles,” Section 7-
3-10-1 “Vehicles on Sidewalk, Parkway” and Section 10-4-1 “Stopping,
Standing or Parking Prohibited in Specified Places” to allow for parking
of a vehicle on a parkway. The vehicle will be allowed to park on the
parkway if there is an approved substrate/surface, the vehicle fits
entirely between the sidewalk, street, and concrete curbing inner edges
where it meets the parkway, is registered with the State of Illinois with a
current license plate, and can be moved with proper notice if required.
The Ordinance also adds a parking violation fee if the vehicle was not
parked within the specifications and notes that the vehicle parked on the
parkway is subject to all City Code enforcement.
For Introduction
Ordinance 82-O-20, Amending City Code Section 5-1-3, 302.13
“Parking of Motor Vehicles”,Section 7-3-10-1 “Vehicles on Sidewalk,
Parkway”
227 - 232
A14.Ordinance 91-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston
Staff recommends City Council adopt Ordinance 91-O-20, directing the
City Manager to offer the sale of vehicles owned by the City through
public auction through GovDeals, an online auction system utilized by
government agencies, on or around Wednesday, October 21, 2020, or
any other subsequent America’s Auto Auction. These vehicles have
been determined to be surplus due to new vehicle replacements being
placed into service or vehicles that had to be taken out of service for
safety reasons with the intention of eventual replacement.
For Introduction
Ordinance 91-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston
233 - 237
A15.Business 3, Regulations, Amending 79-O-20, Ordinance Title
Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal
Code Providing for an Infrastructure Maintenance Fee
Staff recommends City Council adoption of Ordinance 79-O-20 by which
the City Council would amend Title 3, Business Regulations, Chapter 2,
Municipal Occupation Taxes, of the Evanston Municipal Code Providing
for an Infrastructure Maintenance Fee.
For Action
Ordinance 79-O-20, Amending the Evanston Municipal Code Providing
for an Infrastructure Maintenance Fee
238 - 245
A16.Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section 2
“Franchise” Imposition of Franchise Service Administrative Fee
85-O-20 Ordinance Staff adoption Council City recommends of
Amending Title 8, Chapter 4, Part 9, Section 2 “Franchise” Imposition of
Franchise Service Administrative Fee.
For Action
Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section 2
“Franchise” Imposition of Franchise Service Administrative Fee
246 - 275
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN WYNNE
P1.Renewal Contract for Landlord-Tenant Services with Metropolitan
Tenants Organization and Lawyers' Committee for Better Housing
for October 1, 2020 - December 31, 2021
The Housing and Homelessness Commission and staff recommend
approval of a not to exceed $87,500 renewal contract with Metropolitan
Tenants for Committee Lawyers’ Better (MTO) Organization and
Housing (LCBH) for landlord-tenant services. The funding source is the
City’s Affordable Housing Fund, 250.21.5465.65497, Landlord-Tenant
services. The Affordable Housing Fund currently has an unallocated
cash balance of approximately $2,275,000.
For Action
Renewal Contract for Landlord-Tenant Services with Metropolitan
Tenants Organization and Lawyers' Committee for Better Housing for
Oct 1, 2020 - Dec 31, 2021
276 - 289
P2.Resolution 73-R-20, Approving a Plat of Subdivision for 2404 Ridge
Avenue
Staff recommends adoption of Resolution 73-R-20 approving a re-
subdivision of 2404 Ridge Avenue subject to conditions of approval
requiring a 6-foot dedication of land for alley widening, a view easement
for the existing landmarked house, disconnection of utility services, and
capping and sealing of a well. This item was held at the September 14,
2020, Planning and Development Committee meeting.
For Action
Resolution 73-R-20 Approving a Re-subdivision of 2404 Ridge Avenue
290 - 299
P3.Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis
Transporter Business Located at 1701 Howard Street in the C1
Commercial District ("MJA Chicago LLC")
The Zoning Board of Appeals and staff recommend adoption, with
conditions, of Ordinance 80-O-20 granting a Special Use for a Cannabis
Transporter, MJA Chicago LLC, in the C1 Commercial District located at
1701 all zoning with Street. has applicant The Howard complied
requirements and meets all Standards for Special Use for this zoning
district.
For Action
Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis
Transporter Business Located at 1701 Howard Street in the C1
Commercial District
300 - 315
P4.Ordinance 84-O-20, Granting a Map Amendment at 1910-1946
Orrington Ave and 714-716 Foster St., to rezone from the R4a
General Residential District to R1 Single-family Residential District
Zoning a of Map recommends Commission Plan The denial
Amendment, Ordinance 84-O-20, to rezone properties located at 1910–
1946 R4a the Street from 714-716 and Avenue Orrington Foster
General Residential District to the R1 Single-Family Residential District.
For Action
Ordinance 84-O-20, Granting a Map Amendment at 1910-1946
Orrington Ave and 714-716 Foster St., to rezone from the R4a to R1
316 - 338
P5.Ordinance 86-O-20, Amending Title 6 of the Evanston City Code to
Create Accessory Dwelling Unit Regulations and to Revise the
Calculation of Building Lot Coverage
The Plan Commission and staff recommend the adoption of Ordinance
86-O-20, to Create Ordinance to the Zoning a Text Amendment
Accessory Dwelling Unit Regulations and to revise the calculation of
Building Lot Coverage.
For Action
Ordinance 86-O-20, Amending Title 6 of the Evanston City Code to
Create Accessory Dwelling Unit Regulations and to Revise the
Calculation of Building - Pdf
339 - 357
(X)APPOINTMENTS
APP1.Approval of Appointments to the Alternative Emergency Response
Subcommittee and Reappointment to Preservation Commission
of appointments approval Council recommends Mayor The of City
Alderman Cicely Fleming, Chair, Alderman Eleanor Revelle; James
Barnett, Patti Kristin McDonnell, Maureen Capouch, Kennard,
Evangeline Semark, and the reappointment of Jamie Morris, Suzie
Reinhold, and Mark Simon to the Preservation Commission.
For Action
Approval of Appointments to the Alternative Emergency Response
Subcommittee and Reappointment to Preservation Commission
358 - 359
(XI)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XII)EXECUTIVE SESSION
(XIII)ADJOURNMENT
(XIV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
10/1/2020 8:15AM Alternatives to Arrest Committee
10/1/2020 7:00PM Housing & Homelessness
Commission
10/5/2020 5:00PM Rules Committee
10/5/2020 6:00PM Human Services Committee
10/6/2020 7:00PM Housing & Community Development
Act Committee - CANCELED
10/8/2020 6:00PM Environment Board
10/8/2020 7:00PM Mental Health Board
10/12/2020 4:30PM
Administration & Public Works
Committee/Planning & Development
Committee/City Council
10/14/2020 7:00PM Animal Welfare Board
10/15/2020 6:30PM Equity & Empowerment Commission