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Home My WebLink About08.09.21AGENDA City Council Monday, August 9, 2021 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:30 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee begins at 5:15pm City Council convenes at 6:30pm or the conclusion of Planning & Development Committee Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I)ROLL CALL - COUNCILMEMBER FLEMING (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1.National Suicide Prevention and Action Month September 2021 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS C1.Presentation of the All-American City Award C2.COVID-19 Update (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.Resolution 80-R-21, Authorizing the Mayor to Execute the Separation Agreement between City Manager Storlie and the City of Evanston Mayor Biss recommends adoption of Resolution 80-R-21, approving the Separation Agreement between Erika Storlie and the City of Evanston. For Action Resolution 80-R-21, Authorizing the Mayor to Execute the Separation Agreement between City Manager Storlie and the City of Evanston - Attachment - Pdf 14 - 23 SP2.Resolution 79-R-21, Authorizing the Allocation of ARPA Funds in the Amount of Three Hundred Thousand Dollars ($300,000) for the Guaranteed Income Pilot Program Staff requests City Council provide direction on the proposed Guaranteed Income pilot program and approve resolution 79-R-21, authorizing $300,000 in American Rescue Plan Act (ARPA) funding to match the $300,000 provided by the NU Racial Equity Fund to begin the pilot program with a total budget of $600,000. Funding in the amount of $300,000 is provided by the NU Good Neighbor Racial Equity Fund (180.99.1800.62490) funds ARPA in proposed the and $300,000 (170.99.1700.62490). For Action Resolution 79-R-21, Authorizing the Allocation of ARPA Funds in the Amount of Three Hundred Thousand Dollars ($300,000) for the Guaranteed Income Pilo - Pdf 24 - 28 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Special City Council meeting of July 17, 2021 and Regular City Council meeting of July 26, 2021 Staff recommends approval of the minutes of the Special City Council meeting of July 17 and Regular City Council meeting of July 26, 2021. For Action City Council Minutes 7.26.21 Special City Council Minutes 7.17.21 29 - 42 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of July 5, 2021, through July 18, 2021, in the amount of $3,207,687.65 for August 9, 2021, in the amount of Bills List $4,653,320.36 as well as credit card purchases period ending May 26, 2021, in the amount of $204,958.84. For Action Approval of the City of Evanston Payroll and Bills List and Credit Card Activity - Pdf 43 - 79 A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending May 26, 2021, in the amount of $8,557.56. For Action Approval of BMO Harris Amazon Credit Card Activity - Pdf 80 - 81 A3.Approval of Extending Audit Agreement with Sikich LLP for One Year Staff requests City Council approval of a one year extension to the agreement with Sikich, LLP (200 W. Madison St., Ste 3200, Chicago, IL 60606) in the amount of $103,740 for the 2021 audit (to be performed in 2022). This amount represents no fee increase over the current year pricing. Staff will issue an RFP for auditing services in 2022.Funding will be provided from the General Fund (Account 100.15.1570.62110). For FY 2022, $104,000 will be budgeted for Auditing services. For Action Auditing Services - Attachment - Pdf 82 - 95 A4.Approval of a Contract with Thelen Materials, LLC for the 2021 Leaf Hauling/Disposal Program (Bid No. 21-31) Staff recommends City Council authorize the City Manager to execute a contract with Thelen Materials Inc. (28957 W. IL Route 173, Antioch, IL 60002) for leaf hauling and disposal (Bid No. 21-31) in the not-to-exceed amount of $40,000. Funding for this contract will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), which has a FY 2021 budget of $120,000, of which $40,000 remains. For Action Approval of a Contract with Thelen Materials, LLC for the 2021 Leaf Hauling/Disposal Program (Bid No. 21-31) - Attachment - Pdf 96 - 97 A5.Approval of a Contract Award with Structured Solutions, LLC for the 2021 Structure Lining Project (Bid No. 21-21) Staff recommends that City Council authorize the City Manager to execute an agreement with Structured Solutions, LLC (828 S 400 E. Winchester, IN 47394) for the 2021 Structure Lining Project (Bid No. 21- 21) in the amount of $47,229.00. Funding is provided from the Sewer Fund (Account 515.40.4535.62461 - 421007), which has an approved FY 2021 budget of $180,000 for this contract, all of which is remaining. For Action Approval of a Contract Award with Structured Solutions, LLC for the 2021 Structure Lining Project (Bid No. 21-21) - Attachment - Pdf 98 - 102 A6.Approval of Contract Award with Capitol Cement Co., Inc. for the 2021 Alley Improvements Project (Bid No. 21-16) Staff recommends the City Council authorize the City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2021 Alley Improvements Project (Bid No. 21-16) in the amount of $699,851.60. Funding is provided from the 2021 General Obligation Bond Fund in the amount of $70,000.00; the Community Development Block Grant (CDBG) Fund in the amount of $419,110.00; of the in amount Assessment Special the Fund $170,041.60; and the Sewer Fund in the amount of $40,700.00. A detailed summary is included in the attached memorandum. For Action Approval of Contract Award with Capitol Cement Co., Inc. for the 2021 Alley Improvements Project (Bid No. 21-16) - Attachment - Pdf 103 - 111 A7.Approval of Contract with Garland/DBS Inc. for Roof Replacement and Repairs of City of Evanston Facilities Staff recommends City Council authorize the City Manager to execute an agreement with Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) for roofing replacement and repairs at various city facilities in the amount the Capital from provided be will Funding of $291,953. Bond Obligation (Account 2021 Fund, Improvement General 415.40.4121.65515 – 621004) in the amount of $291,953. A detailed funding breakdown is available in the attached memorandum. For Action Approval of Contract with Garland/DBS Inc. for Roof Replacement and Repairs of City of Evanston Facilities - Attachment - Pdf 112 - 119 A8.Approval of Change Order 1 to the Contract with Patriot Pavement Maintenance for the 2021 Crack Sealing Program Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the Contract with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016) for the 2021 Crack Sealing Program. This change order will increase the contract amount by $50,000, from $80,000 to $130,000. Funding for this work will come from the Capital Improvement Program 2020 General Obligation Bond, Neighborhood Traffic Calming Program, which has a remaining budget of $56,069 (Account 415.40.4120.65515-421030). For Action Approval of Change Order 1 to the Contract with Patriot Pavement Maintenance for the 2021 Crack Sealing Program - Attachment - Pdf 120 - 122 A9.Approval of Change Order No. 1 to the Contract with Precision Pavement Marking, Inc. for the 2021 Pavement Marking Program Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the contract with Precision Pavement Markings, Inc. (P. O. Box 705, Elgin, IL 60123) for the 2021 Pavement Marking Program. This change order will increase the contract amount by $50,000, from $120,000 to $170,000. Funding for this work will come from the Capital Improvement Fund 2021 General Obligation Bonds (Account 415.40.4121.65515-421014). For Action Approval of Change Order No. 1 to the Contract with Precision Pavement Marking, Inc. for the 2021 Pavement Marking Program - Attachment - Pdf 123 - 125 A10.Resolution 77-R-21: Approving ARPA grant funds for Water and Parking projects 77-R-21, Resolution of adoption Council City recommends Staff approving the use of ARPA (American Rescue Plan Act) dollars to fund Water and Parking projects. Funding will be provided from the ARPA grant dollars awarded to the City of Evanston. The total ARPA grant amount is $43,173,654; the total amount requested for these projects is $3,950,000. For Action Resolution 77-R-21: Approving ARPA grant funds for Water and Parking projects - Attachment - Pdf 126 - 129 A11.Resolution 72-R-21, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Chicago Transit Authority for Special Transit Police Detail Services Staff recommends City Council adoption of Resolution 72-R-21, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Chicago Transit Authority for Special Transit Police Detail Services. Funding will be paid out of the Special Detail Overtime Line Item in various business units of the Police Department (Object Code The $280,854.00. of budget 2021 has a which 61112), FY execution of the new agreement will increase the current CTA agreement cost of $207,995.00 by $57,005.00 for a total of to the reimburse CTA agreement obligates The $265,000.00. the Evanston Police Department for all wages paid at the then-current off- duty officer flat rate. In no event shall CTA reimburse the Police Department more than $265,000.00 per annum. The CTA shall also reimburse the Police Department an additional 10% of the flat rate to cover payment for time lost and medical benefits paid due to an injury while engaged in work on CTA Special Detail assignment and other benefits and administrative overhead. Reimbursement of said overhead shall not exceed the per annum amount. The revenue received from the CTA to cover the salary and administrative expense is budgeted in Police (Account Police – Details – Department Administration 100.22.2205.52541) with a 2021 budget of $300,000. For Action Resolution 72-R-21, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Chicago Transit Authority for Special Transit Poli - Pdf 130 - 146 A12.Resolution 78-R-21, Authorizing the City Manager to Submit a Grant Application for State Funding through the Open Space Land Acquisition and Development Grant Program Staff requests the City Council approve Resolution 78-R-21, Authorizing the City Manager to Submit a Grant Application for State Funding through the Open Space Land Acquisition and Development Grant Program. If the City of Evanston receives this grant award, the City will be required to budget $400,000 in matching grant funds in 2022, which will need to come from 2022 General Obligation Bonds unless another source of funding is identified. For Action Resolution 78-R-21, Authorizing the City Manager to Submit a Grant Application for State Funding through the Open Space Land Acquisition and Developme - Pdf 147 - 150 A13.Ordinance 68-O-21, Amending City Code Section 1-17-4-2 “Sale of Real Property" Staff recommends City Council adoption of Ordinance 68-O-21, Amending City Code Section 1-17-4-2 “Sale of Real Property". For Introduction Ordinance 68-O-21, Amending Title 8 Chapter 4 of the City Code Concerning MunicipalSolid Waste - Attachment - Pdf 151 - 155 A14.Ordinance 84-O-21, Authorizing the Sale of a Evanston Fire Department 2003 Mobile Scotty House 84-O-21, Ordinance of Council City recommends Staff adoption Authorizing the Sale of an Evanston Fire Department 2003 Mobile Scotty House. Councilmember Suffredin requests suspension of the rules for Introduction and Action at the August 9, 2021 City Council meeting. Proceeds form the sale of this trailer will be applied to surplus goods account: 601.19.7780.56065. For Introduction and Action Ordinance 84-O-21, Authorizing the Sale of a Evanston Fire Department 2003 Mobile Scotty House - Attachment - Pdf 156 - 159 A15.Ordinance 80-O-21 Authorizing 2021 General Obligation Bond Issues Staff recommends City Council approval of Ordinance 80-O-21 providing for the issuance of not-to-exceed $18,500,000 General Obligation Corporate Purpose Bonds, Series 2021, of the City of certain refund Evanston, improvements capital finance to and outstanding bonds of the City, authorizing the execution of a bond order in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale, which is tentatively scheduled for late August. General Obligation Corporate Purpose Bonds are issued for capital projects (not to exceed $10,500,000). This bond issue also includes refunding of outstanding amount of Series 2012A (not to exceed $8,000,000) with an estimated savings of around $500,000. The debt service for 2021 bonds (capital projects portion) will be paid out of the future tax levy. For Action Ordinance 80-O-21 Authorizing 2021 General Obligation Bond Issues - Attachment - Pdf 160 - 320 A16.Ordinance 81-O-21, Amending Title 4, Chapter 13 "Floodplain Regulations" Staff recommends City Council adoption of Ordinance 81-O-21, Amending Title 4, Chapter 13 "Floodplain Regulations". For Action Ordinance 81-O-21, Amending Title 4, Chapter 13 "Floodplain Regulations" - Attachment - Pdf 321 - 369 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Approval to Allocate $125,000 of ESG-CV CARES Act Funding for Case Management the and Services Management Homeless Information System to Address the Needs of Homeless and Unstably Housed People Impacted by the Coronavirus and Planning Development by approval Staff recommends the Committee and its recommendation to City Council of the allocation of $100,000 of Emergency Solutions Grant CARES Act (ESG-CV) funding to Connections for the Homeless for case management services, and $25,000 to the Alliance to End Homelessness in Suburban Cook County for the Homelessness Management Information System to prevent, prepare for, and respond to the Coronavirus. The funding source is $76,314 of unallocated funds from the City’s $966,314 ESG-CV CARES Act grant, and the reallocation of $48,686 of ESG-CV originally allocated for ESG-CV Administration, GL 250.21.2129.67110. For Action Approval to Allocate $125,000 of ESG-CV CARES Act Funding for Case Management Services and the Homeless Management Information System to Address the N - Pdf 370 - 380 P2.Approval to Expand the use of CDBG-CV Funding Allocated for Rent Assistance to Include Mortgage Assistance Staff recommends that the Planning & Development Committee approve the use of up to $345,500 of the $500,000 of CDBG-CV allocated for Rent Assistance to provide Mortgage Assistance, and recommend its approval to City Council.Funding source is the City’s CDBG-CV grant of $1,586,370 from the CARES Act to prevent, prepare for and respond to coronavirus; the account number is 215.21.5226.65538. $500,000 is currently is approximately assistance; rent for allocated $345,500 unexpended and uncommitted at this time. For Action Approval to Expand the use of CDBG-CV Funding Allocated for Rent Assistance to Include Mortgage Assistance - Attachment - Pdf 381 - 383 P3.Approval of Up to $50,000 Additional CDBG-CV Funding to Expand the Emergency Entrepreneurship Support Grants for Small Businesses Suffering Continuing Impact of COVID-19 Development and Planning Staff by approval recommends the Committee and its recommendation to City Council of an additional $50,000 in CDBG-CV funding to increase the Entrepreneurship Support Grant - Emergency Assistance (CDBG-CV) awards to eligible small businesses in the second round of CDBG-CV applications from $2,500 to $5,000. Funding source is the City’s CDBG-CV grant of $1,586,370 from the CARES Act to prevent, prepare for and respond to coronavirus; the has $120,000 been is number account 215.21.5226.65538. allocated to date for small business grants, including $46,500 disbursed for grants to Low/Moderate Income (LMI) micro-enterprises in 2020, and $73,500 being allocated to this new grant program. For Action Approval of Up to $50,000 Additional CDBG-CV Funding to Expand the Emergency Entrepreneurship Support Grants for Small Businesses Suffering Continuing - Pdf 384 - 386 P4.Ordinance 82-O-21, Amending Title 6 of the City Code Concerning “Live-Work Units” The Plan Commission and staff recommend the adoption of Ordinance 82-O-21 approving certain Text Amendments to the Zoning Code to more explicitly allow and regulate live-work units. For Introduction Ordinance 82-O-21, Amending Title 6 of the City Code Concerning “Live-Work Units” - Attachment - Pdf 387 - 412 P5.the Moratorium Provisional A Creating 75-O-21, Ordinance on Permitting and Construction of New Internal and Attached, Non- Owner Occupied Accessory Dwelling Units in the City Plan Commission recommends City Council approval by a 3-2 vote of Ordinance 75-O-21, Creating a Provisional Moratorium on the permitting and construction of new, non-owner occupied internal and attached Accessory Dwelling Units (ADUs) to the Planning and Development Committee and City Council. The referral for the moratorium was made by Councilmembers Kelly, Burns, and Revelle. For Introduction Ordinance 75-O-21, Creating A Provisional Moratorium on the Permitting and Construction of New Internal and Attached, Non-Owner Occupied Accessory Dwe - Pdf 413 - 441 P6.Ordinance 83-O-21, Amending Title 6 of the City Code Concerning Occupancy of Dwelling Units and Definition of “Family” Staff recommends approval of Text Amendment to the Zoning Ordinance, Title 6 of the City Code, to Section 6-18-3 and Chapter 6-4 of the Evanston City Code to amend certain regulations pertaining to the occupancy of dwellings, including but not limited to, the definition of “family” as well as an implementation process for these changes. The Plan Commission is not providing a recommendation due to a split vote on a motion to recommend approval on the proposed text amendment. For Introduction Ordinance 83-O-21, Amending Title 6 of the City Code Concerning Occupancy of Dwelling Units and Definition of “Family” - Attachment - Pdf 442 - 568 P7.Ordinance 61-O-21, Designating Evanston Landmark Status for the Property Located at 2715 Hurd Avenue The Preservation Commission recommends City Council adoption of Ordinance 61-O-21, Designating Evanston Landmark Status for the Property Located at 2715 Hurd Avenue. For Introduction Ordinance 61-O-21, Designating Evanston Landmark Status for the Property Located at 2715 Hurd Avenue - Attachment - Pdf 569 - 651 (X)CONSENT AGENDA - RULES COMMITTEE R1.Ordinance 76-O-21, Amending Section 1-7-4 of the City Code Concerning Deputy Clerk Appointments Rules Committee recommends City Council adoption of ordinance 76-O- 21, amending Section 1-7-4 of the City Code concerning deputy clerk appointments. For Action Ordinance 76-O-21, Amending Section 1-7-4 of the City Code Concerning Deputy Clerk Appointments - Attachment - Pdf 652 - 654 (XI)APPOINTMENTS AP1.Approval of Appointments to Boards, Commissions, and Committees Mayor Biss requests the City Council of approval of appointments to the Finance and Budget Committee, Housing and Community Development Committee, Social Services Committee, and Liquor Control Board. For Action Approval of Appointments to Boards, Commissions, and Committees - Attachment - Pdf 655 - 656 (XII)CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIII)EXECUTIVE SESSION (XIV)ADJOURNMENT (XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 8/10/21 3:30 PM Virtual Alternative Emergency Response Subcommittee 8/10/21 6:30 PM Arts Council - Virtual 8/11/21 2:30 PM Design and Project Review Committee 8/11/21 7:00 PM Plan Commission 8/13/21 7:15 AM Utilities Commission 8/17/21 6:30 PM Northwestern University - City Committee 8/17/21 7:00 PM Housing & Community Development Act Committee 8/18/21 2:30 PM Design and Project Review Committee 8/19/21 9:00 AM Referrals Committee 8/19/21 6:30 PM Equity and Empowerment Commission 8/25/21 2:30 PM Design and Project Review Committee 8/25/21 7:00 PM Plan Commission 9/1/21 2:30 PM Design and Project Review Committee 9/1/21 6:30 PM Citizen Police Review Commission 9/2/21 9:00 AM Referrals Committee 9/7/21 5:00 PM Rules Committee 9/7/21 7:00 PM Human Services Committee 9/8/21 2:30 PM Design and Project Review Committee 9/10/21 7:15 AM Utilities Commission