HomeMy WebLinkAbout07.26.21City of
Evanston -
AGENDA
City Council
Monday, July 26, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:15pm
City Council convenes at 6:30pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.citvofevanston.orci/government/citv-clerk/public-comment-siqn-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.citvofevanston.org/channel16 or on Cable Channel 16
Page
(1) ROLL CALL- COUNCILMEMBER REID
(11) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
C1. Introduction of Michelle Ozuruiqbo, New Deputv Citv Attornev
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1. Discussion of a ARPA Fundinq Process
Staff recommends City Council review and provide direction on the
proposed allocations for the American Rescue Plan Act (ARPA) funds
and the process the City will utilize to expend the funds.
For Discussion
Discussion of a ARPA Funding Process - Attachment - Pdf
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
11 - 39
CM1. Approval of the Minutes of the Regular Citv Council meetinq of 40 - 50
July 12, 2021
Staff recommends approval of the minutes of the Regular City Council
meeting of July 12, 2021.
For Action
CC Minutes 7.12.2021
(Vill) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE
Al. Approval of the Citv of Evanston Pavroll, and Bills List 51 - 75
Staff recommends City Council approval of the City of Evanston Payroll
for the period of June 21, 2021, through July 4, 2021, in the amount of
$3,047,578.12 Bills List for July 27, 2021, in the amount of
$1,693,705.93.
For Action
Approval of the City of Evanston Pavroll, and Bills List - Pdf
A2. Approval of Contract Award with J.A. Johnson Pavinq Company 76 - 80
for the 2021 Parkinq Lot and Park Improvements Proiect (Bid No.
21-18
Staff recommends the City Council authorize the City Manager to
execute an agreement with J.A. Johnson Paving Company (1025 E.
Addison Court, Arlington Heights, IL 60005) for the 2021 Parking Lot
and Park Improvements Project (Bid No. 21-18) in the amount of
$196,071.46. Funding is provided from the CIP Fund 2021 General
Obligation Bonds (Account 415.40.4121.65515 — 520006), which has an
approved FY 2021 budget of $60,000 and the Good Neighbor Fund
(Account 415.40.4219.65515-52006), which has an approved FY 2021
budget of 150,000. A detailed funding summary is included in the memo
below.
For Action
Approval of Contract Award with J.A. Johnson Pavinq Company for the
2021 Parkinq Lot and Park Improvements Proiect (Bid No. 21-18) -
Attachment - Pdf
A3. Approval of Contract with Garland/DBS Inc. for the 2021 Citvwide 81 - 87
Roof Assessments of Various Citv Facilities
Staff recommends City Council authorize the City Manager to execute a
contract for Citywide Roof Assessments of Various City Facilities with
Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) in the amount of
$39,087.00. Funding will be provided from the Capital Improvement
Fund 2021 General Obligation Bond in the amount of $33,867, and from
the Water Fund in the amount of $5,220. Detailed funding information is
available in the attached memorandum.
For Action
Approval of Contract with Garland/DBS Inc. for the 2021 Citvwide Roof
Assessments of Various Citv Facilities - Attachment - Pdf
A4. Approval of an Aqreement for a Sole -Source Purchase with Sprinq 88 - 90
Citv Electrical Manufacturinq for Tallmadqe Street Liqht Poles
Staff recommends the City Council authorize the City Manager to
approve the purchase of 11 Tallmadge street light poles and LED
luminaire fixtures under the existing sole -source agreement with Spring
City Electrical Manufacturing (One South Main Street, Spring City, PA,
19475) for a total cost of $48,785.00. Funding for this purchase will
come from the Capital Improvement Program 2021 General Obligation
Bond (Account No. 415.40.4121.65515 - 421018), which has a FY 2021
budget of $50,000 for street light replacements, all of which is
remaining.
For Action
Approval of an Aqreement for a Sole -Source Purchase with Sprinq City
Electrical Manufacturinq for Tallmadqe Street Liqht Poles - Attachment -
Pdf
A5. Approval of an Aqreement for a Sole -Source purchase of a Toro 91 - 94
Groundsmaster Ridinq Mower, Model GM3200 from Reinders, Inc.
Staff recommends that City Council authorize the City Manager to
execute an agreement for the sole -source purchase of a Toro
Groundsmaster riding mower, Model GM3200, with Reinders, Inc., (911
Tower Road, Mundelein, IL 60060) in the amount of $44,826.21.
Funding for this purchase is from the General Fund Greenways (account
100.40.4330.65550) in the amount of $26,000 and the General Fund
Snow & Ice (account 100.40.4550.65085) in the amount of $18,826.21.
For Action
Approval of Sole Source Purchase with Reinders for Toro
Groundsmaster Ridinq Mower Model GM3300 - Attachment - Pdf
A6. Approval of the Sole -Source Annual Renewal of the CAD Software 95 - 101
License and Service Aqreement with CentralSquare Technoloqies
Staff recommends the City Council authorize the City Manager to renew
a sole -source software license and service agreement with
CentralSquare Technologies (1000 Business Center Drive, Lake Mary,
FL) for the Evanston Police Department's CAD (Computer Aided
Dispatch) software in the amount of $82,681.48. The agreement is
effective from May 1, 2021 through April 30, 2022. Funding will be
provided by the Emergency Telephone System Service Agreements &
Contracts Line Item (Account 205.22.5150.62509) with a FY21 budget
of $305,000 and an YTD balance of $194,289.61.
For Action
Approval of the Sole -Source Annual Renewal of the CAD Software
License and Service Aqreement with CentralSquare Technoloqies -
Attachment - Pdf
AT Resolution 76-R-21, Appointinq Casey Solomon as the Citv of 102 - 104
Evanston's Authorized Agent for the Illinois Municipal Retirement
Fund
Staff recommends adoption of Resolution 76-R-21, Appointing Casey
Solomon as the City of Evanston's Authorized Agent for the Illinois
Municipal Retirement Fund.
For Action
Resolution 76-R-21, Appointinq Casev Solomon as the Citv of
Evanston's Authorized Aqent for the Illinois Municipal Retirement Fund -
Attachment - Pdf
A8. Resolution 75-R-21 Authorizinq the Citv Manaqer to Enter into a 105 - 182
Lease Amendment with the Metropolitan Water Reclamation
District of Greater Chicaqo
Staff requests that the City Council authorize the City Manager to enter
into a lease amendment with the Metropolitan Water Reclamation
District of Greater Chicago.
For Action
Resolution 75-R-21 Authorizinq the Citv Manaqer to Enter into a Lease
Amendment with the Metropolitan Water Reclamation District of Greater
Chicaqo - - Pdf
A9. Resolution 70-R-21 Authorizinq the Citv Manaqer to Execute a 183 - 301
Memorandum of Understandinq Between the Citv, Northwestern
Universitv and Canal Shores for Tailgating and Parkinq
Manaqement Durinq Northwestern Wildcat Football Home Games
Staff requests that City Council authorize the City Manager to execute a
Memorandum of Understanding between the City, Northwestern
University and Canal Shores for tailgating and public parking
management during Northwestern Wildcat Football home games.
For Action
Resolution 70-R-21 Authorizinq the Citv Manager to Execute a
Memorandum of Understandinq Between the Citv, Northwestern
Universitv and Canal Shores fo - Pdf
A10. Resolution 72-R-21, Authorizinq the Citv Manaqer to Execute an 302 - 318
Intergovernmental Aqreement with the Chicaqo Transit Authoritv
for Special Transit Police Detail Services
Staff recommends City Council adoption of Resolution 72-R-21,
Authorizing the City Manager to Execute an Intergovernmental
Agreement with the Chicago Transit Authority for Special Transit Police
Detail Services. Funding will be paid out of the Special Detail Overtime
Line Item in various business units of the Police Department (Object
Code 61112), which has a FY 2021 budget of $280,854.00. The
execution of the new agreement will increase the current CTA
agreement cost of $207,995.00 by $57,005.00 for a total of
$265,000.00. The agreement obligates the CTA to reimburse the
Evanston Police Department for all wages paid at the then -current off -
duty officer flat rate. In no event shall CTA reimburse the Police
Department more than $265,000.00 per annum. The CTA shall also
reimburse the Police Department an additional 10% of the flat rate to
cover payment for time lost and medical benefits paid due to an injury
while engaged in work on CTA Special Detail assignment and other
benefits and administrative overhead. Reimbursement of said overhead
shall not exceed the per annum amount.The revenue received from the
CTA to cover the salary and administrative expense is budgeted in
Police Department — Administration — Police Details (Account
100.22.2205.52541) with a 2021 budget of $300,000.
For Action
Resolution 72-R-21, Authorizinq the City Manaqer to Execute an
Intergovernmental Aqreement with the Chicaqo Transit Authoritv for
Special Transit Poli - Pdf
A11. Ordinance 81-0-21, Amendinq Title 4, Chapter 13 "Floodplain 319 - 367
Regulations"
Staff recommends City Council adoption of Ordinance 81-0-21,
Amending Title 4, Chapter 13 "Floodplain Regulations".
For Introduction
Ordinance 81-0-21, Amendinq Title 4, Chapter 13 "Floodplain
Requlations" - Attachment - Pdf
Al2. Ordinance 80-0-21 Authorizinq 2021 General Obliqation Bond 368 - 528
Issues
Staff recommends City Council approval of Ordinance 80-0-21
providing for the issuance of not -to -exceed $18,500,000 General
Obligation Corporate Purpose Bonds, Series 2021, of the City of
Evanston, to finance capital improvements and refund certain
outstanding bonds of the City, authorizing the execution of a bond order
in connection there with, providing for the levy and collection of a direct
annual tax for the payment of the principal of and interest on said bonds,
authorizing and directing the execution of an escrow agreement in
connection with said refunding bonds, and authorizing and directing the
sale of said bonds at public competitive sale. The ordinance will be
completed and signed after the bond sale, which is tentatively scheduled
for late August. General Obligation Corporate Purpose Bonds are issued
for capital projects (not to exceed $10,500,000). This bond issue also
includes refunding of outstanding amount of Series 2012A (not to
exceed $8,000,000) with an estimated savings of around $500,000. The
debt service for 2021 bonds (capital projects portion) will be paid out of
the future tax levy.
For Introduction
Ordinance 80-0-21 Authorizinq 2021 General Obliqation Bond Issues -
Attachment - Pdf
A13. Ordinance 68-0-21, Amendinq Citv Code Section 1-17-4-2 "Sale of 529 - 533
Real Property"
Staff recommends City Council adoption of Ordinance 68-0-21,
Amending City Code Section 1-17-4-2 "Sale of Real Property".
For Introduction
Ordinance 68-0-21, Amendinq Title 8 Chapter 4 of the Citv Code
Concerninq MunicipalSolid Waste - Attachment - Pdf
A14. Ordinance 57-0-21, Amendinq Citv Code Section 10-11-10 "Limited 534 - 538
Parkinq" to Add Pilot Proqram at Various Lakefront Locations
Staff recommends City Council adoption of Ordinance 57-0-21,
amending Section 10-11-10 "Limited Parking" to add Subsection X(Q)
regarding a parking pilot program. Parking staff recommends Evanston
rates to be $3.00 per hour for streets along the lakefront with
enforcement between 8am-9pm seven days per week from July 19,
2021, to October 31, 2021. A vehicle registered to an Evanston address
with a current year paid wheel will not need to pay for Lakefront parking
sessions. Staff will install Pay Stations for coin or credit card
transactions, and zones will be created to allow for ParkEvanston app
payments. The Ordinance was approved for Introduction at the June 28,
2021 City Council meeting. The Ordinance was on the agenda for Action
at the July 12, 2021 City Council meeting, but a motion to hold the item
was made and received a second. Ordinance 57-0-21 returns for Action
on July 26, 2021.
For Action
Ordinance 57-0-21, Amendinq Citv Code Section 10-11-10 "Limited
Parkinq" to Add Pilot Proqram at Various Lakefront Locations -
Attachment - Pdf
A15. Ordinance 79-0-21, Amendinq Section 10-11-16 of the Citv Code 539 - 543
Concerninq Desiqnation of Truck Routes
Staff recommends City Council adoption of Ordinance 79-0-21,
Amending Section 10-11-16 of the City Code Concerning Designation of
Truck Routes.
For Action
Ordinance 79-0-21, Amendinq Title 8 Chapter 4 of the Citv Code
Concerning MunicipalSolid Waste - Attachment - Pdf
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1. Ordinance 61-0-21, Designatinq Evanston Landmark Status for the 544 - 626
Propertv Located at 2715 Hurd Avenue
The Preservation Commission recommends City Council adoption of
Ordinance 61-0-21, Designating Evanston Landmark Status for the
Property Located at 2715 Hurd Avenue.
For Introduction
Ordinance 61-0-21, Designatinq Evanston Landmark Status for the
Property Located at 2715 Hurd Avenue - Attachment - Pdf
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1. Ordinance 73-0-21, Amendinq the Citv Code to Chanqe 627 - 636
Restrictions on Food and Drink Vendors at Citv Parks and Beaches
Staff recommends City Council adoption of Ordinance 73-0-21,
Amending the City Code to Change Restrictions on Food and Drink
Vendors at City Parks and Beaches.
For Action
Ordinance 73-0-21, Amendinq the City Code to Change Restrictions on
Food and Drink Vendors at Citv Parks and Beaches - Attachment - Pdf
H2. Ordinance 74-0-21, Amendinq the Citv Code to Allow Doqs at 637 - 652
Outdoor Restaurant Patios
Staff recommends City Council adoption of Ordinance 74-0-21,
amending the City code to allow dogs at outdoor restaurant patios. Staff
recommends an effective date of August 27, 2021, for implementation to
allow 30 days for the Health and Human Services Department to
prepare the application, formulate a permit process, and develop
enforcement policies. The number of dogs allowed will be based on the
square footage of the outside cafe.
For Action
Ordinance 74-0-21, Amendinq the City Code to Allow Doqs at Outdoor
Restaurant Patios - Attachment - Pdf
(XI) CONSENT AGENDA - RULES COMMITTEE
R1. Ordinance 76-0-21, Amendinq Section 1-7-4 of the Citv Code 653 - 655
Concerninq Deputv Clerk Appointments
The Rules Committee recommends City Council adoption of ordinance
76-0-21, amending Section 1-7-4 of the City Code concerning deputy
clerk appointments.
For Introduction
Ordinance 76-0-21, Amendinq Section 1-7-4 of the Citv Code
Concerninq Deputy Clerk Appointments - Attachment - Pdf
R2. Adoption of Resolution of 74-R-21, Adoptinq the Rules and 656 - 690
Organization of Citv Council as Amended Julv 7, 2021
The Rules Committee recommends adoption of Resolution 74-R-21,
Adopting the Rules and Organization of City Council as Amended July
7, 2021.
For Action
Adoption of Resolution of 74-R-21, Adoptinq the Rules and Orqanization
of Citv Council as Amended Julv 7, 2021 - Attachment - Pdf
(XII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10))
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
(XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE
TIME
BOARD/COMMITTEE/COMMISSION
7/28/21
2:30 PM
Design and Project Review
Committee
7/28/21
6.00 PM
Economic Development Committee
7/28/21
7.00 PM
Plan Commission
8/2/21
5.00 PM
Rules Committee
8/2/21
6.00 PM
Human Services Committee
8/4/21
2:30 PM
Design and Project Review
Committee
8/5/21
9:00 AM
Reparations Committee Meeting
8/5/21
9:00 AM
Referrals Committee
8/5/21
7:00 PM
Housing & Homelessness
Commission