HomeMy WebLinkAbout06.14.21 (2)
AGENDA
City Council
Monday, June 14, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5pm
City Council convenes at 5pm or the conclusion of Planning & Development Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending in -
person attendance requirements for public meetings, City Council members and City
staff will be participating in this meeting in a hybrid manner.
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I) ROLL CALL - COUNCILMEMBER NIEUWSMA
RC1.
Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff
recommends a suspension of the rules regarding in-person attendance
requirements for public meetings, allowing for City Council members
and City staff to participate in this meeting in a hybrid way.
For Action
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
M1.
LGBTQ Pride Month
M2.
Bike Week
M3.
National Gun Violence Awareness Day
M4.
Juneteenth
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Planning for a City of Evanston Strategic Plan and Comprehensive
Plan Process
Staff request approval from the City Council to solicit consultants
through a Request for Qualification and Proposal (RFQ/P) to conduct a
Strategic Plan and Comprehensive Plan for the City of Evanston.
For Action
Planning for a City of Evanston Strategic Plan and Comprehensive Plan
Process - Attachment - Pdf
14 - 15
SP2.
Ordinance 60-O-21, Creating Title 12 "Workers' Rights" of the City
Code and Mandating Hazard Pay for Certain Employees
Councilmember Reid requested on May 10, 2021 that a special order of
business be placed on the agenda to mandate haz ard pay for certain
employees. Staff submits ordinance 60-O-21, creating Title 12
"Workers' Rights" of the City Code and mandating hazard pay for certain
employees. The proposed ordinance has been amended to require
larger retailers or franchises located in the City to pay essential workers
an additional $250.00 per month on top of their base wage for work
performed during Illinois' Coronavirus Response. To be eligible, an
employee must have worked 15 consecutive weeks for the employer
during Illinois' Coronavirus Response. This requirement will be
retroactive, going back fifteen (15) weeks from the date of passage of
the ordinance. Staff is neutral on a recommendation for this ordinance.
For Action
Ordinance 60-O-21, Creating Title 12 "Workers' Rights" of the City Code
and Mandating Hazard Pay for Certain Em ployees - Attachment - Pdf
16 - 29
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council meeting of City
Council 5.24.21
Staff recommends approval of the minutes of the Regular City Council
meeting of 5.24.21.
For Action
City Council Minutes 5.24.2021
30 - 42
(VIII) CONSENT AGENDA - HOUSING AND COMMUNITY DEVELOPMENT
ACT COMMITTEE
H1.
Resolution 62-R-21 Reallocating $124,733 of Unexpended FY2020
Community Development Block Grant Funds to the 2019 Action
Plan CARES Act Amendment to Expand Public Services Funding in
FY2021
The Housing & Community Development Act Committee and staff
recommend approval of Resolution62-R-21 reallocating unexpended
2020 CDBG of $124,733 to the City’s CARES Act Amendment of its
2019 Action Plan to Fund Needed Public Services in 2021 to prevent,
prepare for, and respond to the coronavirus. The funding source is the
City’s 2020 CDBG entitlement grant. Unexpended funds in the amount
of $104,733 are in 215.21.5220.61010, CDBG Administration; $20,000
is in 215.21.5275.63070, CJE Senior Life Facilities Improvements.
For Action
Resolution 62-R-21 Reallocating $124,733 of Unexpended FY2020
Community Development Block Grant Funds to the 2019 Action Plan
CARES Act Amendment to E - Pdf
43 - 49
(IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE
A1.
Approval of the City of Evanston Payroll, and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 10, 2021, through May 23, 2021, in the amount of
$2,787,552.60 Bills List for June 15, 2021, in the amount of
$6,906,210.68.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
50 - 74
A2.
Approval of an Amendment to the FY2021 Action Plan that
Allocates $26,768 in Additional CDBG Funding to Three Goals of
that Plan
Staff recommends approval of an amendment to the City’s FY2021
Action Plan to allocate $26,768 in additional CDBG funding to three
goals in that Action Plan. The revised 2021 Action Plan will be submitted
to HUD for approval following City Council approval of the amendment.
The funding source is the City’s 2021 CDBG entitlement gra nt. The City
received notification from HUD that there was an error the FY2021
allocation, and the City of Evanston’s revised 2021 CDBG grant amount
is $1,843,261, an increase of $26,768 from the original grant award of
$1,816,493.
For Action
Approval of an Amendment to the FY2021 Action Plan that Allocates
$26,768 in Additional CDBG Funding to Three Goals of that Plan -
Attachment - Pdf
75 - 80
A3.
Three -Year (3) Sole Source Software as a Service, Database, and
Business Licensing Agreement with Accela
Staff recommends City Council authorize the City Manager to execute a
three-year, sole-source agreement with Accela (2633 Camino Ramon,
Suite 500, San Ramon, CA 94583) at the cost of $398,915.61
($126,539.45 year one, $132,866.42 year two, and $139,509.74 year
three). In addition, there is a one-time expense of $60,000 for migrating
the Accela on-premise Land Management insurance to the Accela
Cloud. The agreement covers the software as a service subscription
(SaaS), the database, and business licensing for use in the Public
Works Agency, Health & Human Services, Fire and Community
Development Departments. Funding will be from the IT - Computer
Software Fund (Account 100.19.1932.62340), with a FY21 budget of
$825,000 and a current balance of $598,697.92.
For Action
Three-Year (3) Sole Source Software as a Service, Database and
Business Licensing Agreement with Accela - Attachment - Pdf
81 - 102
A4.
Approval of a One Year Contract with Corrective Asphalt Materials
for the Reclamite Pavement Rejuvenation Program
Staff recommends City Council authorize the City Manager to execute a
one-year contract with Corrective Asphalt Materials LLC (300 Daniel
Boone Trail, South Roxana, IL 62087) for Reclamite pavement
rejuvenation in the amount of $100,000. This contract award is part of a
bid let by the Municipal Partnering Initiative (MPI). Funding for this work
will be from 2021 Capital Improvement Program 2021 General
Obligation Bonds (Account No. 415.40.4121.65515 - 421016), which
has an FY 2021 budget of $50,000, all of which is remaining, and from
the Capital Improvement Fund balance (Account No.
415.40.4219.65515 - 421016) in the amount of $50,000.
For Action
Approval of a One Year Contract with Corrective Asphalt Materials for
the Reclamite Pavement Rejuvenation Program - Attachment - Pdf
103 - 108
A5.
Change Order No. 6 with Thieneman Construction, Inc. for
Clearwell 9 Replacement Project Construction (Bid 18-30)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 6 (to the contract for the Clearwell 9 Replacement
Project (Bid No. 18-30) with Thieneman Construction, Inc. (17219
Foundation Parkway, Westfield, IN) for a credit in the amount of
$123,640.03. This will decrease the total contract amount from the
current contract price of $19,673,795.86 to $19,550.155.83. Thi s change
order includes a time extension of 112 days, extending the contract
completion date from January 28, 2021 to May 20, 2021. The City has a
loan agreement in place with the IEPA for funding from the State
Revolving Fund in the amount of $20,556,256 for engineering and
construction of this project. Staff will seek a final Loan Amendment to
increase the loan amount to cover all eligible costs. The loan is currently
set to be repaid over 20 years at 1.84% interest. IEPA loan funding for
this work is being routed through the Water Fund, Capital Improvement
(Account 513.71.7330.65515-733107).
For Action
Change Order No. 6 with Thieneman Construction, Inc. for Clearwell 9
Replacement Project Construction (Bid 18-30) - Attachment - Pdf
109 - 117
A6.
Resolution 59-R-21, Extending the Declared State of Emergency to
July 12, 2021
Staff recommends City Council adoption of resolution 59-R-21,
extending the declared state of emergency to July 12, 2021.
For Action
Resolution 59-R-21, Extending the Declared State of Emergency to July
12, 2021 - Attachment - Pdf
118 - 121
A7.
Resolution 64-R-21, Authorizing the City Manager to Execute
Master Agreements with the Illinois Department of Transportation
for State Maintained Traffic Signals and Governmental Body
Maintenance of Traffic Control Devices
Staff recommends City Council adoption of Resolution 64-R-21,
Authorizing the City Manager to Execute Master Agreements with the
Illinois Department of Transportation for State Maintained Traffic Signals
and Governmental Body Maintenance of Traffic Control Devices.
For Action
Resolution 64-R-21, Authorizing the City Manager to Execute Master
Agreements with the Illinois Department of Transportation for State
Maintained Traf - Pdf
122 - 157
A8.
Resolution 60-R-21, Authorizing the City Manager to Grant an
Easement for Steam Infrastructure Repair on Emerson Stree t
Staff recommends City Council adoption of Resolution 60-R-21,
Authorizing the City Manager to Grant an Easement for Steam
Infrastructure Repair on Emerson Street. The easement would be
granted for a 20 year period. No City funding is required for these
proposed utilities. Northwestern University will fund the project and will
be assessed a one-time easement fee of $47,011.13 These funds will
be deposited to the General Fund (Account 100.40.4105.52175).
For Action
Resolution 60-R-21, Authorizing the City Manager to Grant an
Easement for Steam Infrastructure Repair on Emerson Street -
Attachment - Pdf
158 - 165
A9.
Resolution 63-R-21 Authorizing the City Manager to Sign the
Intergovernmental Agreement with Pace
Staff recommends City Council adoption of Resolution 63 -R-21 to
authorize the City Manager to sign an intergovernmental agreement
(IGA) with Pace Suburban Bus (Pace), in order that Pace may construct
and maintain a rapid transit network, known as the Pulse Dempster
Line, with bus stations near the corner of Dempst er Street and Dodge
Avenue.
For Action
Resolution 63-R-21 Authorizing the City Manager to Sign the
Intergovernmental Agreement with Pace - Attachment - Pdf
166 - 182
A10.
Ordinance 52-O-21, Amending Title 8 Chapter 4 of the City Code
Concerning Municipal
Solid Waste
Staff recommends City Council adoption of Ordinance 52-O-21,
Amending Title 8 Chapter 4 of the City Code Concerning Municipal Solid
Waste.
For Introduction
Ordinance 52-O-21, Amending Title 8 Chapter 4 of the City Code
Concerning MunicipalSolid Waste - Attachment - Pdf
183 - 196
A11.
Ordinance 45-O-21, Amending Title 7, Chapter 8, Section 4,
“Restricted Parkway Plantings”
Staff recommends City Council table consideration of Ordinance 52-O -
21, Amending Title 7, Chapter 8, Section 4, “Restricted Parkway
Plantings” until September 13, 2021.
For Introduction
Ordinance 52-O-21, Amending Title 8 Chapter 4 of the City Code
Concerning MunicipalSolid Waste - Attachment - Pdf
197 - 200
A12.
Ordinance 59-O-21, Amending Title 10, Chapter 11, Section 9,
Sche dule I(X) “Parking Prohibited at Certain Times” - Hartrey
Avenue
Staff recommends City Council adoption of Ordinance 59-O-21,
Amending Title 10, Chapter 11, Section 9, Schedule I(X) “Parking
Prohibited at Certain Times.” This Ordinance will amend parking on the
west side of Hartrey Avenue from Oakton Street to Cleveland Street,
prohibiting parking from 9:00 pm to 6:00 am daily.
For Introduction
Ordinance 59-O-21, Amending Title 10, Chapter 11, Section 9,
Schedule I(X) “Parking Prohibited at Certain Times” - Hartrey Avenue -
Attachment - Pdf
201 - 203
A13.
Ordinance 68-O-21, Amending City Code Section 1-17-4-2 “Sale of
Real Property"
Staff recommends City Council adoption of Ordinance 68-O-21,
Amending City Code Section 1-17-4-2 “Sale of Real Property".
For Introduction
Ordinance 52-O-21, Amending Title 8 Chapter 4 of the City Code
Concerning MunicipalSolid Waste - Attachment - Pdf
204 - 207
A14.
Ordinance 58-O-21, Authorizing the Sale of Surplus Property
Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 58-O-21, directing
the City Manager to offer the sale of vehicles owned by the City through
public auction through GovDeals, an online auction system utilized by
government agencies, or any other subsequent America’s Online
Auction. These vehicles have been determined to be surplus due to new
vehicle replacements being placed into service or vehicles that had to
be taken out of service for safety reasons with the intention of eventual
replacement.
For Introduction
Ordinance 58-O-21, Authorizing the Sale of Surplus Property Owned by
the City of Evanston - Attachment - Pdf
208 - 212
A15.
Ordinance 64-O-21 Amending Hotel Tax
Staff recommends approval of Ordinance 64-O-21, amending Sections
of Title 3, Chapter 2, Section 4 of the City Code Concerning Hotel -Motel,
Bed and Breakfast Establishments and Vacation Rental Tax.
For Introduction
Ordinance 64-O-21 Amending Hotel Tax - Attachment - Pdf
213 - 218
A16.
Ordinance 51-O-21, Amending Title 2, Chapter 3 of the City Code to
Reflect Changes in the Public Safety Civil Service Commission
Rules and Regulations
Staff recommends City Council adoption of Ordinance 51-O-21
amending Title 2, Chapter 3 of the City Code to reflect changes in the
Public Safety Civil Service Commission Rules and Regulations, which
will allow for a separate lateral police officer hiring process.
For Action
Ordinance 51-O-21, Amending Title 2, Chapter 3 of the City Code to
Reflect Changes in the Public Safety Civil Service Commission Rules
and Regulations - Pdf
219 - 237
A17.
Ordinance 21-O-21, Modifying the City of Evanston Grid System By
Renaming A Portion of West Railroad Avenue as Norwood Court
Staff recommends City Council adopt Ordinance 21-O-21, Modifying the
City of Evanston Grid System By Renaming A Portion of West Railroad
Avenue as Norwood Court.
For Action
Ordinance 21-O-21, Modifying the City of Evanston Grid System By
Renaming A Portion of West Railroad Avenue as Norwood Court -
Attachment - Pdf
238 - 245
(X) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.
Ordinance 63-O-21, Granting a Special Use Permit for a Wholesale
Goods Establishment Located at 1731 Howard Street in the C1
Commercial District ("Montelimar Bread Company")
The Zoning Board of Appeals (ZBA), and staff recommend the City
Council adoption of Ordinance 63-O-21, granting a Special Use for a
Wholesale Goods Establishment, Montelimar Bread Company, in the C1
Commercial District, with conditions. The applicant has c omplied with all
zoning requirements and meets the Standards for Special Use for this
district.
For Introduction
Ordinance 63-O-21, Granting a Special Use Permit for a Wholesale
Goods Establishment Located at 1731 Howard Street in the C1
Commercial District ("Mon - Pdf
246 - 254
P2.
Ordinance 62-O-21 Granting a Special Use Permit for a Tattoo and
Body Art Establishment Located at 1577 Maple Avenue in the D3
Downtown Core Development District
The Zoning Board of Appeals and staff recommend the adoption of
Ordinance 62-O-21 granting a Special Use for a Tattoo & Body Art
Establishment for a microblading and permanent cosmetics business at
1577 Maple Avenue in the D3 Downtown Core Development District.
The applicant has complied with all zoning requirements and meets all
of the Standards for Special Use for this district.
For Introduction
Ordinance 62-O-21 Granting a Special Use Permit for a Tattoo and
Body Art Establishment Located at 1577 Maple Avenue in the D3
Downtown Core Development Di - Pdf
255 - 262
P3.
Ordinance 35-O-21 granting a Special Use for an Office Use,
Richard Shapiro Attorney at Law, at 1327 Chicago Ave. and 528
Greenwood St. in the R5 General Residential District.
The Zoning Board of Appeals recommends City Council adoption of
Ordinance 35-O-21, granting a Special Use for an Office Use, Richard
Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood St.
in the R5 General Residential District. Planning & Zoning staff
recommends denial of Ordinance 35-O-21 due to the residential nature
of the properties. Specifically, staff feels that up to 15 employees each
at 1327 Chicago Ave. and 528 Greenwood St., in a residential zoning
district surrounded on three sides by residential zoning and uses, is not
keeping with the purposes and policies of the adopted Comprehensive
General Plan, causes a negative cumulative effect, potentially creates a
precedent for commercial uses in residential neighborhoods, and
diminishes the value of property in the residential neighborhood. Staff
appreciates the modifications to the proposal the applicant has made
throughout the ongoing special use process that reduces the requested
occupancy, and therefore impact, at each structure from 22 employees
to 15, and adds an off-site ADA-compliant office location for additional
staff at 990 Grove St. in lieu of on-site ADA alterations. However, the
request not to alter either structure at 1327 Chicago Ave. or 528
Greenwood St. for ADA improvements further exemplifies the
inappropriateness of the special use request for a com mercial use in
residential structures in a residential neighborhood. Planning & Zoning
staff reaffirms a recommendation for denial.
For Introduction
Ordinance 35-O-21 granting a Special Use for an Office Use, Richard
Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood St.
in the R5 Gene - Pdf
263 - 293
P4.
Ordinance 56-O-21, Granting a Special Use Permit for a Daycare
Center - Domestic Animal and a Kennel Located at 2116-2120
Ashland Avenue, 1625 Payne Street, 2147-2149 Dewey Avenue in
the MXE Mixed-Use Employment District ("Rex's Place")
The Zoning Board of Appeals (ZBA), and staff recommend the City
Council adoption of Ordinance 56-O-21, granting a Special Use for a
Daycare Center - Domestic Animal and Kennel, Rex's Place, in the MXE
Mixed-Use Employment District, with conditions. The applicant has
complied with all zoning requirements and meets the Standards for
Special Use for this district.
For Action
Ordinance 56-O-21, Granting a Special Use Permit for a Daycare
Center - Domestic Animal and a Kennel Located at 2116-2120 Ashland
Avenue, 1625 Payne S - Pdf
294 - 303
P5.
Ordinance 53-O-21, Amending Portions of the City Code to Extend
the Expiration Date of Permitted Uses Within the U2 Zoning District
Staff recommends City Council adoption of Ordinance 53-O-21,
amending the City Code to extend the expiration date of permitted uses
within the U2 zoning district from December 31, 2021 to December 31,
2022.
For Action
Ordinance 53-O-21, Amending Portions of the City Code to Extend the
Expiration Date of Permitted Uses Within the U2 Zoning District -
Attachment - Pdf
304 - 405
P6.
Ordinance 19-O-21, Amending the City of Evanston’s Leaf Blower
Policy
Staff recommends City Council adoption of Ordinance 19-O-21,
Amending the City of Evanston’s Leaf Blower Policy. This ordinance
amends the times and days when leaf blowers are permitted to be used
in Evanston, modifies the penalty for violating the new rules and
eliminates loopholes for non-gasoline powered equipment use.
For Action
Ordinance 19-O-21, Amending the City of Evanston’s Leaf Blower Policy
- Attachment - Pdf
406 - 411
(XI) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
E1.
Amendment to the Entrepreneurship Emergency Assistance Grant
Program Guidelines
Economic Development staff supports a recommendation to the City
Council to approve the proposed amendment to the Entrepreneurship
Emergency Assistance Grant Program guidelines for FY 2021. For FY
2021, the Entrepreneurship Support Account (100.15.5300.62664) was
allotted $50,000.
For Action
Amendment to the Entrepreneurship Emergency Assistance Grant
Program Guidelines - Pdf
412 - 417
(XII) CONSENT AGENDA - RULES COMMITTEE
R1.
Approval of Ordinance 70-O-21 Amending the City Code to Create
the Social Services Committee
Staff recommends approval of Ordinance 7O -O-21 amending the City
Code to create the Social Services Committee following approval by the
Rules Committee at its meeting on May 24, 2021, and direction to staff
to develop an ordinance for approval by City Council. The ordinance
codifies the realignment of the responsibilities relating to social services
of the Housing and Community Development Act Committee (HCDA),
Housing and Homelessness Commission (HHC) and Mental Health
Board (MHB), into a single committee. Councilmember Fleming
requests suspension of the rules for Introduction and Action at the June
14, 2021 City Council meeting.
For Introduction and Action
Approval of Ordinance 70-O-21 Amending the City Code to Create the
Social Services Committee - Attachment - Pdf
418 - 437
R2.
Approval of Ordinance 69-O-21 Amending the City Code to Create
the Housing and Community Development Committee
Staff recommends approval of Ordinance 69-O-21 amending the City
Code to create the Housing and Community Development Committee
following approval by the Rules Committee at its meeting on May 24,
2021, and direction to staff to develop an ordinance for approval by City
Council. The ordinance codifies the realignment of the res ponsibilities of
the Housing and Community Development Act Committee (HCDA) and
Housing and Homelessness Commission into a single committee.
Councilmember Fleming requests suspension of the rules for
Introduction and Action at the June 14, 2021 City Council meeting.
For Introduction and Action
Approval of Ordinance 69-O-21 Amending the City Code to Create the
Housing and Community Development Committee - Attachment - Pdf
438 - 452
(XIII) CONSENT AGENDA - APPOINTMENTS
(XIV) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XV) EXECUTIVE SESSION
(XVI) ADJOURNMENT
(XVII) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
6/15/21 7:00 PM Zoning Board of Appeals
6/16/21 2:30 PM Design and Project Review
Committee
6/17/21 6:30 PM Equity and Empowerment
Commission
6/22/21 4:00 PM Re-Imagining Public Safety
Committee Meeting
6/23/21 2:30 PM Design and Project Review
Committee
6/23/21 6:00 PM Economic Development Committee
6/23/21 7:00 PM Plan Commission