HomeMy WebLinkAbout05.24.21City of
Evanston -
AGENDA
City Council
Monday, May 24, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Rules Committee begins at 4pm
City Council convenes at 5:30pm or the conclusion of Rules Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending in -
person attendance requirements for public meetings, City Council members and City
staff will be participating in this meeting in a hybrid way.
Those wishing to make public comments can sign up by completing the City Clerk's
Office's online form at www.citvofevanston.orq/government/citv-clerk/public-
comment-siqn-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.citvofevanston.orq/channel16 or on Cable Channel 16
Page
(1) ROLL CALL - COUNCILMEMBER WYNNE
(11) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1. American Rescue Plan Act Fundinq Guidelines 13 - 187
Staff requests City Council review the following guidelines of the
American Rescue Plan Act (ARPA) and then discuss.
For Discussion
American Rescue Plan Act Fundinq Guidelines - Attachment - Pdf
SP2. Approval for up to $50,000 of CDBG-CV Fundinq for the 188 - 189
Entrepreneurship Grant Proqram - Emergencv Assistance to
Support Evanston Businesses' Recovery from the Coronavirus
Staff recommends City Council approval of up to $50,000 of Community
Development Block Grant CARES Act (CDBG-CV) funding to expand
the resources for the Entrepreneurship Support Program - Emergency
Assistance to help mitigate the economic impact of COVID-19 on
Evanston businesses.The City received $1,586,370 in CARES Act
CDBG-CV funding- $250,000 of which was allocated for economic
development activities in the CARES Act budget in 215.21.5226.63065.
To date $180,000 remains unallocated. If $50,000 is approved for the
Entrepreneurship Grant Program - Emergency Assistance,
approximately $130,000 would remain for additional economic
development activities.
For Action
Approval for uo to $50,000 of CDBG-CV Fundinq for the
Entrepreneurship Grant Proqram - Emergencv Assistance to Support
Evanston Businesses' Recovery f - Pdf
SP3. Resolution 61-R-21, Authorizinq a Pilot Proqram for Free Beach 190 - 196
Access
Councilmember Reid requests approval of Resolution 61-R-21,
authorizing a pilot program for free beach access for the 2021 season.
Approval of this resolution will authorize staff to discontinue sales of
beach tokens and refund all payments received to date. Staff
recommends City Council refer this item to the Human Services
Committee so that a funding plan can be developed and allow the Parks
and Recreation Department to continue to sell beach tokens for 2021
while planning for implementing a new procedure for free access for the
2022 season. There is no funding source for this pilot program. Season
token and daily pass beach revenue is budgeted at $1 M in the 2021
adopted budget.
For Action
Resolution 61-R-21, Authorizinq a Pilot Proqram for Free Beach Access
- Attachment - Pdf
SP4. Ordinance 60-0-21, Creatinq Title 12 "Workers' Riqhts" of the Citv 197 - 210
Code and Mandatinq Hazard Pav for Certain Emplovees
Councilmember Reid requested on May 10, 2021 that a special order of
business be placed on the agenda to mandate hazard pay for certain
employees. Staff submits ordinance 60-0-21, creating Title 12
"Workers' Rights" of the City Code and mandating hazard pay for certain
employees. This ordinance requires larger retailers or franchises located
in the City to pay essential workers an additional $6.00 per hour on top
of their base wage for work performed during Phases 1 through 3 of
Illinois' Coronavirus Response, and an additional $3.50 per hour on top
of the base wage for work performed during Phase 4 of the Illinois
Coronavirus Response. This requirement will be retroactive, going back
fifteen (15) weeks from the date of passage of the ordinance. Staff is
neutral on a recommendation for this ordinance due to insufficient time
to conduct research, analysis and public input.
For Introduction
Ordinance 60-0-21, Creatina Title 12 "Workers' Riahts" of the Citv Code
and Mandating Hazard Pav for Certain Emplovees - Attachment - Pdf
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1. Approval of the Minutes of the Reqular Citv Council meetinq of Mav 211 - 228
10, 2021 and Special Citv Council meetinq of Mav 15, 2021
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of May 10, 2021 and Special City Council meeting
of May 15, 2021.
For Action
Citv Council Minutes 05 10 2021
Citv Council Minutes 5 10 2021 Part 2
Citv Council Minutes 5 15 2021
(Vill) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE
Al. Approval of the Citv of Evanston Pavroll, Bills, and Credit Card 229 - 264
Activitv
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 26, 2021, through May 9, 2021, in the amount of
$3,415,062.50 Bills List for May 25, 2021, in the amount of
$4,188,166.21 as well as credit card purchases period ending March 26,
2021, in the amount of $181,225.31.
For Action
Approval of the City of Evanston Pavroll and Bills List and Credit Card
Activitv - Pdf
A2. Approval of BMO Harris Amazon Credit Card Activitvf 265 - 266
Staff recommends approval of the City of Evanston's BMO Harris
Amazon Credit Card Activity for the period ending March 26, 2021, in
the amount of $4,805.95.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
A3. Approval of an Agreement with Altura Solutions, LLC, for the ADA 267 - 271
Transition Plan Update (RFP 21-09)
Staff recommends City Council authorize the City Manager to execute
an agreement with Altura Solutions, LLC (3616 Far West Boulevard,
Suite 117-288, Austin, Texas 78731) for the ADA Transition Plan
Update (RFP 21-09) in the amount of $154,850.00. Funding will be
provided through the Capital Improvement Fund 2020 General
Obligation Bond (Account 415.40.4120.62145 - 621002). A more
detailed breakdown of the funding is included in the memo.
For Action
ADA Transition Plan Update (RFP No. 21-09)Recommendation for
Consultinq Award - Attachment - Pdf
A4. Chanqe Order #1 with the Metropolitan Water Reclamation District 272 - 273
of Greater Chicaqo for FY 2021 Estimated Annual User Charqe for
Disposal of Sludqe Generated as Part of the Water Treatment
Process
Staff recommends City Council authorize the City Manager to execute
Change Order #1 with the Metropolitan Water Reclamation District of
Greater Chicago (P.O. Box 95089, Chicago, IL 60694-5089) in the
amount of $71,526.56. This will increase the total User Charge paid to
the District for sludge disposal during FY2021 from $136,038.70 to
$207,565.26. Funding is provided by the Water Fund Filtration Business
Unit (Account 510.40.4220.62420), which has an approved FY 2021
budget of $352,000.00 and a YTD balance of $215,961.30.
For Action
Change Order #1 with the Metropolitan Water Reclamation District of
Greater Chicaqo for FY 2021 Estimated Annual User Charqe for
Disposal of Sludqe Ge - Pdf
A5. Approval of Chanqe Order No. 2 to the Aqreement with Patrick 274 - 275
Enqineerinq, Inc. for the Main Street Improvements Project (RFQ
18-28)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 2 to the agreement with Patrick Engineering,
Inc. (55 East Monroe Street, Suite 3450, Chicago IL 60603) for the Main
Street Improvements Project (RFQ 18-28) in the amount of
$173,729.00. This will increase the overall contract amount from
$839,268.00 to $1,012,997.00. Funding is provided from the Capital
Improvement Fund 2021 General Obligation Bond Fund in the amount
of $108,857.54 and the Chicago Main TIF in the amount of $64,871.52.
A detailed breakdown of the funding is included in the memo below.
For Action
Approval of Chanqe Order No. 2 to the Aqreement with Patrick
Engineering, Inc. for the Main Street Improvements Project (RFQ 18-28)
- Attachment - Pdf
A6. Approval of Contract for 2021 Rebuild IL/ Motor Fuel Tax (MFT) 276 - 281
Street Resurfacinq Proiect (Bid 21-121
Staff recommends City Council authorize the City Manager to execute a
contract for the 2021 Rebuild IL/ MFT Street Resurfacing Project (Bid
21-12) with J.A. Johnson Paving Company (1025 E. Addison Court,
Arlington Heights, IL 60005) in the amount of $1,083,777. Funding will
be provided from the Rebuild Illinois Funds in the amount of $1,195,000
and Motor Fuel Tax Funds in the amount of $179,000 (Account
200.26.5100.65515 — 421001).
For Action
Approval of Contract for 2021 Rebuild IL/ Motor Fuel Tax (MFT) Street
Resurfacinq Proiect (Bid 21-12) - Attachment - Pdf
A7. Approval of Contract Award to Sumit Construction Co. for the 2021 282 - 286
50/50 Sidewalk Replacement Proiect (Bid 21-13)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Sumit Construction Co., Inc. (4150 W
Wrightwood Ave Chicago, IL 60039) in the amount of $309,860.00 for
the 2021 Sidewalk Replacement Project (Bid No. 21-13). Funding will be
provided from the Capital Improvement Program (CIP) 2021 General
Obligation Bonds in the amount of $150,000, from 2020 General
Obligation Bonds in the amount of $86,000, and from estimated private
funds in the amount of $73,860. A detailed funding summary is included
in the memo below.
For Action
Approval of Contract Award to Sumit Construction Co. for the 2021
50/50 Sidewalk Replacement Proiect (Bid 21-13) - Attachment - Pdf
A8. Approval of a Contract with Granite Inliner, LLC, for the 2021 CIPP 287 - 292
Sewer Rehabilitation — Contract B Proiect (Bid 21-22)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Granite Inliner, LLC (5031 W. 66th Street,
Bedford Park, IL 60638) for the 2021 CIPP Sewer Rehabilitation —
Contract B Project (Bid 21-22) in the amount of $332,221.00. Funding
for this project is from the West Evanston TIF Fund (Account No.
335.99.5870.65515 — 421006), which has an approved FY 2021 budget
of $500,000, all of which is remaining.
For Action
Approval of a Contract with Granite Inliner, LLC, for the 2021 CIPP
Sewer Rehabilitation — Contract B Proiect (Bid 21-22) - Attachment - Pdf
A9. Approval of Contract Award with Bolder Contractors, Inc. for the 293 - 300
2021 Water Main Improvements and Street Resurfacinq Proiect (Bid
No. 21-08)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Bolder Contractors, Inc. (316 Cary Point
Drive, Cary, IL 60013) for the 2021 Water Main Improvements and
Street Resurfacing Project (Bid No. 21-08) in the amount of
$4,056,188.21. Funding is provided from the Water Fund in the amount
of $3,330,700.15; the Sewer Fund in the amount of $200,000; and the
Rebuild Illinois Fund in the amount of $450,194. An additional
$75,294.23 of the contract value will be reimbursed by the Village of
Wilmette through an IGA for the paving of Garrison Street. A detailed
funding summary is included in the memo below.
For Action
Approval of Contract Award with Bolder Contractors, Inc. for the 2021
Water Main Improvements and Street Resurfacinq Proiect (Bid No. 21-
08) - Attachm - Pdf
A10. Approval of Contract Award with Pan -Oceanic Engineering Co, Inc. 301 - 305
for the Main Street Water Main Improvements Proiect (Bid No. 2114)
-
Staff recommends the City Council authorize the City Manager to
execute an agreement with Pan -Oceanic Engineering Co, Inc. (6436 W.
Higgins Avenue, Chicago, IL 60656) for the Main Street Water Main
Improvements Project (Bid No. 21-14) in the amount of $1,589,744.00.
Funding is provided from the Water Fund in the amount of $450,000.00
and the Chicago Main TIF in the amount of $1,065,128.48. Additional
funding from the Water Fund of $74,615.52 that was not budgeted is
necessary to fund the portion of the project outside of the TIF area. A
detailed summary is included in the memo below.
For Action
Approval of Contract Award with Pan -Oceanic Enqineerinq Co, Inc. for
the Main Street Water Main Improvements Proiect (Bid No. 21-14). -
Attachment - Pdf
A11. Resolution 57-R-21, Appointinq a Director and Alternate Director to 306 - 308
the Solid Waste Aqencv of Northern Cook Countv
Staff recommends City Council adoption of Resolution 57-R-21,
Appointing a Director and Alternate Director to the Solid Waste Agency
of Northern Cook County.
For Action
Resolution 48-R-21, Authorizinq the Citv Manager to Execute an
Intergovernmental Aqreement With the Villaqe of Skokie, Illinois, for use
of Propertv - Pdf
Al2. Ordinance 51-0-21, Amend inq Title 2, Chapter 3 of the Citv Code to 309 - 327
Reflect Chanqes in the Public Safetv Civil Service Commission
Rules and Requlations
Staff recommends City Council adoption of Ordinance 51-0-21
amending Title 2, Chapter 3 of the City Code to reflect changes in the
Public Safety Civil Service Commission Rules and Regulations, which
will allow for a separate lateral police officer hiring process.
For Introduction
Ordinance 51-0-21, Amendinq Title 2, Chapter 3 of the City Code to
Reflect Changes in the Public Safety Civil Service Commission Rules
and Requlations - Pdf
A13. Ordinance 21-0-21, Modifvinq the Citv of Evanston Grid Svstem By 328 - 335
Renaminq A Portion of West Railroad Avenue as Norwood Court
Staff recommends City Council adopt Ordinance 21-0-21, Modifying the
City of Evanston Grid System By Renaming A Portion of West Railroad
Avenue as Norwood Court.
For Introduction
Ordinance 21-0-21, Modifvinq the Citv of Evanston Grid Svstem By
Renaminq A Portion of West Railroad Avenue as Norwood Court -
Attachment - Pdf
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1. Ordinance 35-0-21 grantinq a Special Use for an Office Use, 336 - 366
Richard Shapiro Attornev at Law, at 1327 Chicaqo Ave. and 528
Greenwood St. in the R5 General Residential District
The Zoning Board of Appeals recommends City Council adoption of
Ordinance 35-0-21, granting a Special Use for an Office Use, Richard
Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood St.
in the R5 General Residential District. Planning & Zoning staff
recommends denial of Ordinance 35-0-21 due to the residential nature
of the properties. Specifically, staff feels that up to 15 employees each
at 1327 Chicago Ave. and 528 Greenwood St., in a residential zoning
district surrounded on three sides by residential zoning and uses, is not
keeping with the purposes and policies of the adopted Comprehensive
General Plan, causes a negative cumulative effect, potentially creates a
precedent for commercial uses in residential neighborhoods, and
diminishes the value of property in the residential neighborhood. Staff
appreciates the modifications to the proposal the applicant has made
throughout the ongoing special use process that reduces the requested
occupancy, and therefore impact, at each structure from 22 employees
to 15, and adds an off -site ADA-compliant office location for additional
staff at 990 Grove St. in lieu of on -site ADA alterations. However, the
request not to alter either structure at 1327 Chicago Ave. or 528
Greenwood St. for ADA improvements further exemplifies the
inappropriateness of the special use request for a commercial use in
residential structures in a residential neighborhood. Planning & Zoning
staff reaffirms a recommendation for denial.
For Introduction
Ordinance 35-0-21 grantinq a Special Use for an Office Use, Richard
Shapiro Attornev at Law, at 1327 Chicago Ave. and 528 Greenwood St.
in the R5 Gene - Pdf
P2. Ordinance 56-0-21, Grantinq a Special Use Permit for a Davcare 367 - 376
Center - Domestic Animal and a Kennel Located at 2116-2120
Ashland Avenue, 1625 Pavne Street, 2147-2149 Dewev Avenue in
the MXE Mixed -Use Emplovment District ("Rex's Place")
The Zoning Board of Appeals (ZBA), and staff recommend the City
Council adoption of Ordinance 56-0-21, granting a Special Use for a
Daycare Center - Domestic Animal and Kennel, Rex's Place, in the MXE
Mixed -Use Employment District, with conditions. The applicant has
complied with all zoning requirements and meets the Standards for
Special Use for this district.
For Introduction
Ordinance 56-0-21, Grantinq a Special Use Permit for a Daycare
Center - Domestic Animal and a Kennel Located at 2116-2120 Ashland
Avenue, 1625 Payne S - Pdf
P3. Ordinance 53-0-21, Amendinq Portions of the Citv Code to Extend 377 - 478
the Expiration Date of Permitted Uses Within the U2 Zoninq District
Staff recommends City Council adoption of Ordinance 53-0-21,
amending the City Code to extend the expiration date of permitted uses
within the U2 zoning district from December 31, 2021 to December 31,
2022.
For Action
Ordinance 53-0-21, Amendinq Portions of the Citv Code to Extend the
Expiration Date of Permitted Uses Within the U2 Zoninq District -
Attachment - Pdf
(X) CONSENT AGENDA - RULES COMMITTEE
R1. Resolution 58-R-21, Authorizinq the Creation of the Reimaqininq, 479 - 481
Public Safetv Committee
Mayor Biss recommends the Rules Committee considers the creation of
the Reimagining Public Safety Committee, a 15-member ad -hoc
committee, with the task of developing a report to the City Council in the
Fall of 2021 with findings arising from a holistic, data -driven analysis of
the Evanston Police Department budget deliver community -informed
recommendations in preparation for the 2022 annual budget process.
For Action
Resolution 58-R-21; Authorizinq the Creation of the Reimagininq Public
Safety Committee - Attachment - Pdf
R2. Ordinance 20-0-21, Amendinq Title 1, Chapter 10 of the Evanston 482 - 505
Citv Code, "City of Evanston Code of Ethics and Board of Ethics"
Staff recommends City Council adoption of Ordinance 20-0-12,
Amending Title 1, Chapter 10 of the Evanston City Code, "City of
Evanston Code of Ethics and Board of Ethics".
For Action
20-0-21, Amendinq Title 1, Chapter 10 of the Evanston City Code,"City
of Evanston Code of Ethics and Board of Ethics" - Pdf
(XI) APPOINTMENTS
AP1. Approval of Appointments to Boards, Commissions, and 506
Committees
Mayor Biss requests City Council approval of appointments to the
Reimagining Public Safety Committee.
For Action
Approval of Appointments to Boards, Commissions, and Committees -
Attachment - Pdf
(XII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10))
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
(XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE
TIME
BOARD/COMMITTEE/COMMISSION
5/26/21
9:00 AM
Public Safety Committee Meeting
5/26/21
2:30 PM
Design and Project Review
Committee
5/26/21
6:00 PM
Economic Development Committee
5/26/21
7:00 PM
Plan Commission
6/2/21
2:30 PM
Design and Project Review
Committee
6/2/21
6:30 PM
Citizen Police Review Commission
6/3/21
7.00 PM
Housing and Homelessness
Commission
6/7/21
5:00 PM
Rules Committee
6/7/21
6:00 PM
Human Services Committee Meeting
6/8/21
2.00 PM
Board of Local Improvements
6/8/21
6.30 PM
Arts Council
6/8/21
7.00 PM
Preservation Commission Meeting
6/9/21
2:30 PM
Design and Project Review
Committee
6/9/21
7:00 PM
Plan Commission
6/10/21
6:30 PM
Environment Board
6/10/21
7:00 PM
Mental Health Board
6/11/21
7:15 AM
Utilities Commission