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HomeMy WebLinkAbout04.12.21AGENDA City Council Monday, April 12, 2021 Lorraine H. Morton Civic Center, Virtual 6:30 PM Administration & Public Works Committee begins at 4pm Planning & Development Committee begins at 4:30pm Rules Committee begins at 5:15pm City Council convenes at 6:30pm As the result of an executive order issued by Governor J.B. Pritzker suspending in- person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely. Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public- comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I)ROLL CALL - ALDERMAN BRAITHWAITE RC1.Suspension of the Rules Allowing for Remote Participation Due to an executive order issued by Governor J.B. Pritzker, and the ongoing COVID-19 pandemic, staff recommends a suspension of the rules regarding in-person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely. For Action (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1.Army Staff Sergeant Joseph Edward Howard M2.Fair Housing Month - April 2021 M3.Evanston National Healthcare Decisions Day - April 16, 2021 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS C1.Promotions (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.Resolution 41-R-21, Approving the City’s 2021 Action Plan, and Resolution 42-R-21, Approving the Amended Citizen Participation Plan The Housing and Community Development Act Committee (HCDA) and staff recommend City Council approval of Resolution 41-R-21, the City’s 2021 Action Plan, and adoption of the 2021 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grants Program Budgets; Citizen the 42-R-21, Amended of approval and Resolution Participation Plan for the 2021 Action Plan. Funding for the 2021 Action Plan totals $2,311,742 comprising 2021 entitlement grant funds and 2020 program income as shown below: CDBG: 2021 entitlement grant of $1,816,493; and $74,015 in program income for a total of $1,890,508 HOME: 2021 entitlement grant of $358,643; and $45,698 in program income for a total of $404,341 ESG: 2021 entitlement grant of $155,606 For Action Resolution 41-R-21, Approving the City’s 2021 Action Plan, and Resolution 42-R-21, Approving the Amended Citizen Participation Plan - Attachment - Pdf 15 - 28 SP2.Ordinance 38-O-21: 2020 Budget Amendment City recommends 38-O-21, Staff of approval Council Ordinance authorizing the City Manager to increase the fiscal year 2020 budget by $14,401,326, to a new total of $335,110,556. Actual spending from all funds in 2020 was $282,320,516, which was $38.3 million dollars below the Adopted Budget. It is required for the City to adopt a budget amendment after the fiscal year has been completed only for funds that exceeded budgeted expenses. with spending below 2020 Funds budgeted amounts are not required to be amended, which is why we show an increase to the overall budget of $14M but actual spending was $38M under budget. This increase will occur in only the following funds: Neighborhood Improvement, Debt Service, Howard-Ridge TIF, Special Service Area #6, Crown Construction Fund, Fire Pension, and Police Pension. For Introduction Ordinance 38-O-21: 2020 Budget Amendment - Attachment - Pdf 29 - 33 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council meeting of March 22, 2021 Staff recommends approval of the minutes of the Regular City Council meeting of March 22, 2021. For Action City Council Minutes 3_22_20201 34 - 51 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN SUFFREDIN A1.Approval of the City of Evanston Payroll and Bills Staff recommends City Council approval of the City of Evanston Payroll for the period of March 01, 2021, through March 14, 2021, in the amount of $2,803,542.05 and March 15, 2021, through March 28, 2021, in the amount of $2,731,473.85 Bills List for April 13, 2021, in the amount of $3,909,583.35. For Action Approval of the City of Evanston Payroll and Bills - Pdf 52 - 76 A2.Emergency Contract with Valor Technologies for the Fire Station No. 4 Emergency Remediation Services Staff is providing information to the City Council regarding an emergency contract for the Fire Station No. 4 remediation services with Valor Technologies, Inc. (3 North Point Court, Bolingbrook, IL 60440) in the amount of $34,850.00. Funding will be provided from the Capital Improvement Program 2021 General Obligation Bonds for Facilities Contingency (Account 415.40.4121.65515 – 621009), which has an FY2021 budget of $600,000, with an estimated $350,860 remaining. For Action: Accept and Place on File Emergency Contract with Valor Technologies for the Fire Station No. 4 Emergency Remediation Services - Attachment - Pdf 77 - 78 A3.Sole Source Contract with Thyssenkrupp Elevator Company for Sherman Garage Elevator Upgrades Staff recommends City Council approval of a sole source contract with Thyssenkrupp Elevator Company (3600 Lacey Rd, Ste. 100 Downers Grove, IL 60515) for $39,863 for the required upgrades due to obsolete parts and operating electronics for the Sherman Plaza Parking Garage elevators. Thyssenkrupp is the manufacturer of the elevators, and the City currently contracts with the company for annual maintenance and service. The electronics and parts are proprietary, thus requiring a sole- source contract. Funding will be from the Parking Fund- Parking System Management - Other Improvements (Account 505.19.7005.65515), with a FY2021 budget of $1,750,000 and a YTD balance of $1,621,785. For Action Sole Source Contract with Thyssenkrupp Elevator Company for Sherman Garage Elevator Upgrades - Attachment - Pdf 79 - 87 A4.Contract Award with Anchor Mechanical Facilities Services for Robert Crown Center HVAC Maintenance Services (RFP 21-01) Staff recommends that City Council authorize the City Manager to execute a contract with Anchor Mechanical Facilities Services (255 N. California, Chicago, IL 60612) to provide HVAC services for Robert Crown Community Center for a total amount of $22,680 in FY2021. This contract will be for three years with an option for two additional one year renewals. – Center Robert Crown from provided is Funding the Buildings account 100.30.3030.65510 with a balance of $35,000.00. For Action Contract Award with Anchor Mechanical Facilities Services for Robert Crown Center HVAC Maintenance Services (RFP 21-01) - Attachment - Pdf 88 - 118 A5.Approval of Contract with Benchmark Construction Co., Inc. for 2021 CIPP Sewer Rehabilitation Contract A (Bid No. 21-10) Staff recommends that City Council authorize the City Manager to execute an agreement with Benchmark Construction Co., Inc. (2260 Southwind Sewer 2021 Bartlett IL 60103) for CIPP Boulevard, Rehabilitation Contract A (Bid No. 21-10) in the amount of $173,684.00. Funding (Account No. Fund the from is project this for Sewer 515.40.4535.62461 – 421005), which has an approved FY 2021 budget of $700,000, all of which is remaining. For Action Approval of Contract with Benchmark Construction Co., Inc. for 2021 CIPP Sewer Rehabilitation Contract A (Bid No. 21-10) - Attachment - Pdf 119 - 123 A6.Approval of Contract Award with Hacienda Landscaping for McCulloch Park Renovations (Bid 21-06) Staff recommends City Council authorize the City Manager to execute a contract with Hacienda Landscaping, Inc. (17840 Grove Road, Minooka, Illinois 60447) for the McCulloch Park Renovation Project (Bid 21-06) in the amount of $890,636.00. Funding will be provided through the Capital Improvement Program 2021 General Obligation Bond (Account No. 415.40.4121.65515 - 519004), which has an FY2021 budget of $1,000,000, all of which is remaining. For Action McCulloch Park Renovations (Bid No. 21-06)Recommendation for Bid Award - Attachment - Pdf 124 - 126 A7.Approval of Contract with Hacienda Landscaping for Robert Crown Playground (Bid 21-07) Staff recommends the City Council authorize the City Manager to execute an agreement with Hacienda Landscaping (17840 Grove Rd, Minooka, IL 60447) in the amount of $404,044.00 for construction of the Robert Crown Playground (Bid 21-07). Funding will be provided by a donation from the Friends of the Robert Crown Center through the Robert Crown Construction Fund (Account No. 416.40.4160.65515 – 521003). For Action Approval of Contract with Hacienda Landscaping for Robert Crown Playground (Bid 21-07) - Attachment - Pdf 127 - 129 A8.Approval of Contract with AECOM Technical Services, Inc. for the Development of a Water Utility Continuity of Operations Plan (RFP 20-55) Staff recommends City Council authorize the City Manager to execute an agreement with AECOM Technical Services, Inc. (1600 Perimeter Park Drive, Suite 400, Morrisville, NC 27560) to develop a Water Utility Continuity of Operations Plan (RFP 20-55) in the not-to-exceed amount of $119,906. Funding is provided by the Water Production Business Unit (Account 510.40.4200.62180), which has an approved FY 2021 budget of $355,000 and a YTD balance of $256,848.11. For Action Approval of Contract with AECOM Technical Services, Inc. for the Development of a Water Utility Continuity of Operations Plan (RFP 20- 55) - Attachment - Pdf 130 - 133 A9.Approval of Contract with Core & Main LP for the Purchase of a Filter Backwash Valve with Hydraulic Actuator (Bid No. 21-05) Staff recommends City Council authorize the City Manager to execute an agreement with Core & Main LP (29950 N Skokie Hwy, Lake Bluff, IL 60044) to provide a filter backwash valve with hydraulic actuator (Bid No. 21-05) in the amount of $28,161.00. Funding is provided by the Water Capital Outlay Business Unit (Account 510.40.4230.65702), which has an approved FY 2021 budget of $187,000, and a YTD balance of $187,000. For Action Approval of Contract with Core & Main LP for the Purchase of a Filter Backwash Valve with Hydraulic Actuator (Bid No. 21-05) - Attachment - Pdf 134 - 135 A10.Herrera with Extension Year One a of Approval Contract Landscape and Snow Removal, Inc. for the 2021 Green Bay Road Landscape Maintenance Program (20-15). Staff recommends City Council authorize the City Manager to execute a one Snow and Herrera with extension contract year Landscape Removal, Inc., (8836 Lincolnwood Drive, Evanston, IL 60203) for the 2021 Green Bay Road Landscape Maintenance Program in the amount of $28,351.50. Funding for this program is from the General Fund - Public Works/Greenways (Account 100.40.4330.62195), which has FY 2021 budget amount of $162,000, with a balance of $106,785 available. For Action Approval of a One Year Contract Extension with Herrera Landscape and Snow Removal, Inc. for the 2021 Green Bay Road Landscape Maintenance Program (20- - Pdf 136 - 138 A11.Approval of One Year Contract Extension with Herrera Landscape and Streetscape Snow Inc. for 2021 and Landscape Removal, Maintenance Services (Bid 19-14). Staff recommends City Council authorize the City Manager to execute a one Herrera Snow with extension contract year Landscape and Removal, Inc.,(8836 Lincolnwood Drive, Evanston, IL 60203) for the 2021 Streetscape and Landscape Maintenance services in the amount of $38,420.00. Funding for this project will come from the General Fund - Public Works/Greenways (Account 100.40.4330.62195) in the amount of $38,420.00 which has a FY 2021 budget mount of $162,000, with balance of $106,785 available. For Action Approval of One Year Contract Extension with Herrera Landscape and Snow Removal, Inc. for 2021 Streetscape and Landscape Maintenance Services (Bid 19- - Pdf 139 - 142 A12.Approval of Contract Award with Landscape Concepts Management (31745 N. Alleghany Road, Grayslake, IL 60030) for the FY 2021 Tree and Stump Removal Contract (Bid 21-11) Staff recommends City Council authorize the City Manager to execute a one year contract for tree and stump removal services with Landscape Concepts IL Road, Grayslake, N. Management (31745 Alleghany 60030) in the amount of $97,240.00. Funding for this project will come for (Account Public Works/Forestry Fund General the - 100.40.4320.62385) in the amount of $97,240.00 which has a current FY 2021 budget amount of $100,000, all of which remains available. For Action Approval of Contract Award with Landscape Concepts Management (31745 N. Alleghany Road, Grayslake, IL 60030) for the FY 2021 Tree and Stump Removal Co - Pdf 143 - 157 A13.Amendment to the Entrepreneurship Emergency Assistance Grant Program Guidelines Economic Development staff recommends City Council approval of the amendment Grant Assistance Emergency to the Entrepreneurship Program guidelines for FY 2021. For FY 2021, the Entrepreneurship Support Account (100.15.5300.62664) was allotted $50,000. For Action Amendment to the Entrepreneurship Emergency Assistance Grant Program Guidelines - Attachment - Pdf 158 - 163 A14.Approval of Entrepreneurship Emergency Assistance Funding Requests of approval Council City recommends staff development Economic financial assistance to 11 eligible applicants of the Entrepreneurship Support Program totaling $32,430.75. For FY 2021, the Entrepreneurship Support Account (100.15.5300.62664) was allotted $50,000. To date, $12,176.34 has been awarded. For Action Approval of Entrepreneurship Emergency Assistance Funding Requests - Pdf 164 - 195 A15.Request for Funding for the 2021 Great Merchants Grant Program (RFP 21-04) Economic Development staff recommends City Council approval to provide financial assistance through the Great Merchants Grant business Evanston following the $60,590.76, totaling Program, to districts and affinity groups: Howard Street Business Association - $10,000; West Village Business Association - $6,936; West End Business Association - $7,297; Hill Arts Business District - $8,661.76; Central Evanston Business Association - $7,598; Maple Foster Business District - $10,000; Noyes Business District - $7,598; and Black Business Consortium Evanston North Shore - $2,500. Economic Development staff also recommends approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) in the amount of $51,898 to deliver landscaping services to the business districts. Development Economic the recommends Staff utilizing Business District Improvement Program (Account 100.15.5300.65522). The approved 2021 Fiscal Year Budget allocated $150,000 to this account. The balance remains $150,000. For Action Applications for the Evanston 2021 Great Merchants Grant Program - Pdf 196 - 269 A16.Resolution 39-R-21, Extending the Declared State of Emergency to June 14, 2021 Staff recommends City Council adoption of Resolution 39-R-21, extending the declared state of emergency to June 14, 2021. For Action Resolution 39-R-21, Extending the Declared State of Emergency to June 14, 2021 - Attachment - Pdf 270 - 273 A17.Resolution 43-R-21, Authorizing Settlement in Johnson, et al, v. City of Evanston, et al. of Resolution Council City recommends Staff approval 43-R-21, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Johnson, et al. v. City of Evanston, et al. (Case no. 20-cv-2736) Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260). For Action Resolution 43-R-21, Authorizing Settlement in Johnson, et al, v. City of Evanston, et al. - Attachment - Pdf 274 - 276 A18.Resolution 40-R-21, Designating the Portion of Priarie Ave Between Grant St. And Colfax St. with the Honorary Street Name Sign, “Miss Dorothy” Headd Way The Parks and Recreation Board recommend City Council adoption of Resolution 40-R-21, Designating the Portion of Priarie Ave Between Grant St. And Colfax St. with the Honorary Street Name Sign, “Miss Dorothy” Headd Way. Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115) which has a fiscal year 2021 budget of $58,000 and a year to date balance of $50,000. For Action Resolution 40-R-21, Designating the Portion of Priarie Ave Between Grant St. And Colfax St. with the Honorary Street Name Sign, “Miss Dorothy” Headd W - Pdf 277 - 283 A19.Resolution 44-R-21, Authorizing the City Manager to Waive the Standard Purchasing Process for Improvements at Evanston Fire Station No. 4 to Expedite the Construction Process Staff recommends City Council adoption of Resolution 44-R-21, Purchasing the Standard to Manager City the Authorizing Waive Process for Improvements at Evanston Fire Station No. 4 to Expedite the Construction Process. For Action Resolution 44-R-21, Authorizing the City Manager to Waive the Standard Purchasing Process for Improvements at Evanston Fire Station No. 4 to Expedite - Pdf 284 - 287 A20.Approval of Resolution 8-R-21 Authorizing the City Manager to Initiate a Request for Proposal Process for the repurposing of City- Owned Real Property Located at 506 South Boulevard 8-R-21 recommends of approval Council City Staff Resolution Authorizing the City Manager to Initiate a Request for Proposal Process for the repurposing of City-Owned Real Property Located at 506 South Boulevard. For Action Approval of Resolution 8-R-21 Authorizing the City Manager to Initiate a Request for Proposal Process for the repurposing of City-Owned Real Property - Pdf 288 - 308 A21.Ordinance 27-O-21, Amending Title 10, Chapter 11, Section 18, Schedule XVIII (P) Residents Only Parking Districts Staff recommends City Council adoption of Ordinance 27-O-21, (P) XVIII 18, Section Schedule Chapter 10, Title amending 11, “Residents Only Parking Districts.” This Ordinance will amend parking on Sheridan Square to allow for non-permit parking between 6:00 am and 9:00 pm with a three (3) hour maximum on the east side of Sheridan Square from Garden Park to Sheridan Road. For Introduction Ordinance 27-O-21, Amending Title 10, Chapter 11, Section 18, Schedule XVIII (P) Residents Only Parking Districts - Attachment - Pdf 309 - 311 A22.a Local of Ordinance the Approve To 31-O-21, Construction Improvement Known as Evanston Special Assessment No. 1526 Staff recommends City Council adoption of Ordinance 31-O-21, To Approve the Construction of a Local Improvement Known as Evanston Special Special the from will Funding 1526. Assessment No. be Assessment Fund (Account 420.40.6000.65515 – 421023), which has an approved FY 2021 budget of $500,000 and a YTD balance of $500,000. For Action Ordinance 31-O-21, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1526 - Attachment - Pdf 312 - 322 A23.Ordinance 26-O-21: Educational Facility Revenue Bonds for Roycemore School Ordinance approval Council City recommends Staff of 26-O-21, Approving and authorizing the issuance and sale of not to exceed $11,000,000 aggregate principal amount of Educational Facility Revenue Bonds, Series 2021 of the City of Evanston, Illinois for the benefit of Roycemore School. The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt does not appear in the City’s financial balance sheet, but appears only as a note to our financial statements. The attached Ordinance outlines the fact that the bonds are not an indebtedness or obligation of the City, and no owner of the Bonds has the right to compel the City for payment of the Bonds. For Action Ordinance 26-O-21: Educational Facility Revenue Bonds for Roycemore School - Attachment - Pdf 323 - 564 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN FISKE P1.Ordinance 22-O-21 - 1012-1018 Church Street Planned Development - Northlight Theatre Staff recommends City Council adoption of Ordinance 22-O-21 to extend the time for the commencement of construction of the Planned Development on approved originally at Church 1012-1018 Street, October 14, 2019. The Ordinance would grant a two-year extension for the building permit issuance to October 14, 2023. For Introduction Ordinance 22-O-21 - 1012-1018 Church Street Planned Development - Northlight Theatre - Attachment - Pdf 565 - 573 P2.Ordinance 34-O-21, Granting a Special Use for a Mixed-Use School, Business/Vocational a includes that Business Model Sunshine Enterprises, in the I1 Industrial/Office District and oRD Redevelopment Overlay District The Zoning Board of Appeals recommends the City Council adoption of Ordinance 34-O-21, granting a Special Use for a Mixed-Use Business Model with a Business/Vocational School, Sunshine Enterprises, in the I1 Industrial/Office District and oRD Redevelopment Overlay District. The applicant has complied with all zoning requirements and meets the Standards for Special Use for these districts. For Introduction Ordinance 34-O-21, Granting a Special Use for a Mixed-Use Business Model that includes a Business/Vocational School, Sunshine Enterprises, in the I1 I - Pdf 574 - 623 P3.Ordinance 29-O-21, Granting a Special Use Permit for a Type 2 Restaurant, Deep Purpl Acia Bowl, at 630 Davis St. in the D2 Downtown Retail Core District. Council City staff and Appeals of Board Zoning The recommend adoption of Ordinance 29-O-21 granting a Special Use Permit for a Type 2 Restaurant, Deep Purpl Acia Bowl, at 630 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Action Ordinance 29-O-21, Granting a Special Use Permit for a Type 2 Restaurant, Deep Purpl Acia Bowl, at 630 Davis St. in the D2 Downtown Retail Core Distri - Pdf 624 - 630 P4.Ordinance 30-O-21 Granting a Special Use Permit for a Commercial Indoor Recreation Facility Located at 1801-1803 Central Street in the B1a Business District and oCSC Central Street Corridor Overlay District The Zoning Board of Appeals (ZBA), and staff recommend City Council approval for a special use permit for Indoor Commercial Recreation, in the B1a Business District and oCSC Central Street Corridor Overlay District, with conditions. For Action Ordinance 30-O-21 Granting a Special Use Permit for a Commercial Indoor Recreation Facility Located at 1801-1803 Central Street in the B1a Business Di - Pdf 631 - 647 (X)APPOINTMENTS (XI)CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XII)EXECUTIVE SESSION (XIII)ADJOURNMENT (XIV)UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 4/13/21 5:00 PM Animal Welfare Board Meeting 4/13/21 6:30 PM Arts Council 4/14/21 2:30 PM Design and Project Review Committee 4/14/21 5:00 PM Zoning Committee 4/14/21 6:00 PM Plan Commission 4/15/21 6:00 PM Parks and Recreation Board 4/15/21 6:30 PM Equity and Empowerment Commission 4/20/21 7:00 PM Zoning Board of Appeals 4/20/21 7:00 PM Housing and Community Development Act Committee 4/21/21 2:30 PM Design and Project Review Committee 4/22/21 9:15 AM Reparations Subcommittee Meeting