HomeMy WebLinkAbout02.22.21City of
Evanston -
AGENDA
City Council
Monday, February 22, 2021
Lorraine H. Morton Civic Center, Virtual
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5pm
City Council convenes at 5pm or the conclusion of Planning & Development Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending in -
person attendance requirements for public meetings, City Council members and City
staff will be participating in this meeting remotely.
Due to public health concerns, and the ongoing COVID-19 pandemic, residents will
not be able to provide public comment in -person at the meeting. Those wishing to
make public comments at the Administrative & Public Works Committee, Planning &
Development Committee or City Council meetings may submit written comments in
advance or sign up to provide public comment by phone or video during the meeting
by completing the City Clerk's Office's online form at
www.citvofevanston.orq/government/citv-clerk/public-comment-siqn-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.citvofevanston.orq/channel16 or on Cable Channel 16
Page
(1) ROLL CALL - ALDERMAN RAINEY
R1. Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker and the
ongoing COVID-19 pandemic, staff recommends a suspension of the
rules regarding in -person attendance requirements for public meetings,
allowing for City Council members and City staff to participate in this
meeting remotely.
For Action
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
M1. Day of Mourning for COVID-19 Victims and Survivors
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1. 2404 Ridge Avenue — Application for appeal of the Preservation 12 - 132
Commission Denial of a Certificate of Economic Hardship
The City Council may make a motion to accept the application for
appeal. If a motion is made and adopted, the City Council shall affirm,
modify, or reverse the decision of the Preservation Commission within
forty-five (45) days. If no motion to accept the application for appeal is
made and adopted, the decision of the Commission shall be final.
If a motion to accept is made, staff recommends the City Council affirm
the decision of the Preservation Commission.
For Action
2404 Ridge Avenue — Application for appeal of the Preservation
Commission Denial of a Certificate of Economic Hardship - Attachment -
Pdf
SP2. Citv of Evanston Racial Equitv Update 133 - 136
Staff recommends the City Council to accept and place the racial equity
report.
For Action: Accept and Place on File
Citv of Evanston Racial Equitv Update - Attachment - Pdf
SP3. Climate Action and Resilience Plan (CARP) Implementation Update 137 - 144
Staff recommends City Council accept and place on file this update on
implementation of the Climate Action and Resilience Plan (CARP).
For Action: Accept and Place on File
Climate Action and Resilience Plan (CARP) Implementation Update -
Attachment - Pdf
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1. Approval of the Minutes of the Reqular Citv Council meetinq of 145 - 156
February 8, 2021
Staff recommends approval of the minutes of the Regular City Council
meeting of February 8, 2021.
For Action
Minutes 2 8 2021
(Vill) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN SUFFREDIN
Al. Approval of the Citv of Evanston Pavroll, and Bills List 157 - 180
Staff recommends City Council approval of the City of Evanston Payroll
for the period of January 18, 2021, through January 31, 2021, in the
amount of $3,121,175.49. Bills List for February 23, 2021,in the amount
of $2,602,174.22.
For Action
Approval of the City of Evanston Pavroll and Bills List - Pdf
A2. Approval of Contract with Lake Erie Divinq, Inc. for the 54-inch 181 - 184
Intake Heater Cable Replacement
Staff recommends the City Council authorize the City Manager to
execute an agreement with Lake Erie Diving, Inc. (362 Blackbrook
Road, Painesville OH 44077) for the 54-inch Intake Heater Cable
Replacement (Bid No. 20-54) in the amount of $844,118.00. Funding for
this project is from the Water Fund (Account No. 513.71.7330.65515-
721002), which has an approved FY 2021 budget of $1,000,000 for this
work, all of which is remaining.
For Action
Approval of Contract with Lake Erie Divinq, Inc. for the 54-inch Intake
Heater Cable Replacement (Bid No. 20-54) - Attachment - Pdf
A3. Approval of a One-vear Contract Extension with Forward Space for 185 - 187
the Office Furniture Supply Contract
Staff recommends City Council authorize the City Manager to execute a
one-year extension for the Office Furniture Supply Contract (RFP 16-65)
with Forward Space (1142 N. North Branch Street, Chicago, IL 60642)
in the not -to -exceed amount of $70,000. The one-year extension will
extend the contract completion date from January 1, 2021 to December
31, 2021.
Funding is provided by individual departments through various annual
budgets.
For Action
One-vear Contract Extension with Forward Space for the Office
Furniture Supply Contract (RFP 16-65) - Pdf
A4. Approval of Contract with Thermosystems, LLC for HVAC 188 - 191
Equipment Replacement at Police/Fire Headquarters, Fire Station 3,
and the Lew Senior Center
Staff recommends City Council authorize the City Manager to execute a
contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1,
Elmhurst, IL. 60124) forHVAC Equipment Replacement at the
Police/Fire Headquarters, Fire Station 3 and the Levy Senior Center in
the amount of $930,503. Funding will be provided from the Capital
Improvement Fund, 2019 General Obligation Bond in the amount of
$685,000 and from the 2021 General Obligation Bond in the amount of
$245,503. A detailed breakdown of funding is included in the
corresponding transmittal memorandum.
For Action
Approval of contract award with Thermosystems, LLC for HVAC
Equipment Replacement at Police/Fire Headquarters, Fire Station 3,
and the Levv Senior Cen - Pdf
A5. Resolution 28-R-21, Authorizinq the Citv Manaqer to Execute a 192 - 198
Rider to the Intergovernmental Aqreement For Provision of Snow
Removal Personnel to Respond to Snow Emerqencies Durinq the
COVID-19 Emergencv to Add the Villaqe of Winnetka
Staff recommends City Council adopt Resolution 28-R-21, authorizing
the City Manager to execute a Rider to the Intergovernmental
Agreement For Provision of Snow Removal Personnel to Respond to
Snow Emergencies During the COVID-19 Emergency to Add the Village
of Winnetka. Funding for the purposes of reimbursing a municipality for
costs associated with sending an employee(s) or materials (fuel and/or
deicing materials) to Evanston to assist with snow/ice removal, will come
from the General Fund, Maintenance of Snow & Ice (Account
100.40.4550). This account has a budget allocation of $630,350 in FY
2021.
For Action
Resolution 28-R-21, Authorizinq the Citv Manaqer to Execute a Rider to
the Intergovernmental Aqreement For Provision of Snow Removal
Personnel to Resp - Pdf
A6. Resolution 27-R-21, Authorizinq the Mavor to Siqn Illinois 199 - 205
Department of Transportation Resolution for Improvement Under
the Illinois Hiqhwav Code to Evanston Streets with Water Main
Replacement
Staff recommends City Council adoption of Resolution 27-R-21
Authorizing the Mayor to Sign an Illinois Department of Transportation
Resolution for Improvement Under the Illinois Highway Code to
Evanston Streets with Water Main Replacement. Funding will be
provided from the Rebuild Illinois/ Motor Fuel Tax Fund (Account
200.40.5100.65515 — 421002), which has a total FY 2021 budget of
$4,366,987.
For Action
Resolution 27-R-21, Authorizinq the Mavor to Siqn Illinois Department of
Transportation Resolution for Improvement Under the Illinois Highwav
Code to - Pdf
A7. Resolution 26-R-21, Authorizinq the Mavor to siqn an Illinois 206 - 212
Department of Transportation Resolution for Maintenance of
Streets and Hiqhways in order to transfer funds previously
allocated in the 2021 Fiscal Year Budqet from the Motor Fuel Tax
fund to the General Fund for the General Maintenance of Streets
Staff recommends City Council adoption of Resolution 26-R-21,
Authorizing the Mayor to sign an Illinois Department of Transportation
Resolution for Maintenance of Streets and Highways in order to transfer
funds previously allocated in the 2021 Fiscal Year Budget from the
Motor Fuel Tax fund to the General Fund for the General Maintenance
of Streets. Adoption of this resolution will authorize the City Manager to
transfer $1,044,897 of Motor Fuel Tax (MFT) Funds to the General Fund
for the general maintenance of streets by City staff. The fund transfer
was anticipated in the approved 2021 budget. Funding will be provided
from the Motor Fuel Tax Fund, which is rebated to the City of Evanston
from the funds collected through State of Illinois gasoline tax.
For Action
Resolution 26-R-21 Authorizinq the Mavor to siqn a Resolution for
Maintenance of Streets and Hiqhways in order to transfer funds
Previously Allocated - Pdf
A8. Resolution 25-R-21, Authorizinq the Mavor to Siqn the "Invest In 213 - 234
Cook" Intergovernmental Aqreement with Cook Countv
Staff recommends City Council adoption of Resolution 25-R-21,
authorizing the Mayor to sign the "Invest In Cook" Intergovernmental
Agreement with Cook County. This resolution authorizes the City of
Evanston to accept a $500,000 grant from Cook County for the Main
Street Corridor Improvement Project from Maple Avenue to Hinman
Avenue. The total estimated construction cost for the Main Street
Corridor Improvement Project including construction engineering is
$5,704,000. Funding sources for this project include the Invest in Cook
grant, the Chicago -Main TIF fund, general obligation bonds, and other
grant funding sources. A detailed summary is included in the
corresponding transmittal memorandum.
For Action
Resolution 25-R-21, Authorizinq the Mavor to Sign the "Invest In Cook"
Intergovernmental Agreement with Cook Countv - Attachment - Pdf
A9. Resolution 29-R-21 Approval of a Service Contract with the 235 - 249
Universitv of Illinois in Chicaqo for Staff Racial Equitv
Policv/Program development training,
Staff recommends City Council adoption of Resolution 29-R-21
authorizing the City Manager to execute a service agreement with the
University of Illinois System (400 S. Peoria Street., Ste.400, M/C107,
Chicago, IL 60607) for the services of Dr. Kathleen Yang -Clayton to
train and develop staff on the Racial Equity Diversity and Inclusion
(REDI) Committee staff to implement programs/policies with an racial
equity lens in the amount of $50,000.00. Funding for this project from
the City Manager's Office Service Agreements account (Account #
100.15.1505.62509) with an FY21 budget of $106,000.
For Action
Approval of a Service Contract with the Universitv of Illinois in Chicaqo
for Staff Racial Equitv Policv/Program development training. -
Attachment - Pdf
A10. Ordinance 14-0-21, Amendinq Citv Code Section 7-12-4-2 Relatinq 250 - 254
To the Installation and Maintenance of Service Pipe From Tap To
Fixtures
The City Manager recommends City Council adoption of Ordinance 14-
0-21, Amending City Code Section 7-12-4-2 Relating To the Installation
and Maintenance of Service Pipe From Tap To Fixtures. City Manager
requests suspension of the rules for Introduction and Action of this item
at the City Council meeting February 22, 2021
For Introduction and Action
Ordinance 14-0-21Amendinq Citv Code Section 7-12-4-2 Relatinq To
the Installation andMaintenance of Service Pipe From Tap To Fixtures -
Attachment - Pdf
A11. Ordinance 9-0-21, Amendinq Title 10, Chapter 11, Section 12 255 - 258
"Parkinq Meter Zones" - Free Parkinq for Disabled Persons
Staff recommends City Council adopt Ordinance 9-0-21, amending City
Code Section 10-11-12 "Parking Meter Zones" regarding payment at
disabled parking spaces. The Ordinance allows for free parking in
marked disabled parking places for citizens with any color Disabled
placard. Maximum times for the Zone will still be enforced except for
disabled persons with a yellow/grey placard, who may exceed the
maximum times posted.
For Action
Ordinance 9-0-21, Amendinq Title 10, Chapter 11, Section 12 "Parkinq
Meter Zones" - Free Parkinq for Disabled Persons - Attachment - Pdf
Al2. Ordinance 10-0-21, Amendinq Title 10, Chapter 11, Section 10, 259 - 261
Schedule X(F)6 "Limited Parkinq"
Pursuant to Alderman Revelle's request, staff recommends City Council
adoption of Ordinance 10-0-21, amending Title 10, Chapter 11, Section
10, Schedule X(F)6 "Limited Parking." This Ordinance will add both
sides of the 1000/1100 block of Colfax Street, specifically (from Ridge
Avenue west to 1104/1105 Colfax) to District A, allowing for resident -
only parking.
For Action
Ordinance 10-0-21, Amendinq Title 10, Chapter 11, Section 10,
Schedule X(F)6 "Limited Parkinq" - Attachment - Pdf
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN FISKE
P1. Resolution 24-R-21, Acceptinq a Grant from the Illinois Housinq 262 - 268
Development Authoritv's Stronq Communities Proqram
Staff recommends City Council adoption of Resolution 24-R-21,
Accepting a Grant from the Illinois Housing Development Authority's
Strong Communities Program for $175,000 to address affordable
housing needs and community revitalization efforts.
For Action
Resolution 24-R-21, Acceptinq a Grant from the Illinois Housinq
Development Authority's Strong Communities Program - Attachment -
Pdf
P2. Ordinance 12-0-21, Grantinq a Major Adiustment to a Planned 269 - 352
Development Located at 811 Emerson Street
Staff and the Plan Commission recommend City Council adoption of
Ordinance 12-0-21 for approval of a Major Adjustment to a Planned
Development at 811 Emerson Street, which was originally approved by
Ordinance No. 37-0-17. The applicant seeks to reduce the required off-
street parking from 174 to 170 due to necessary construction
modifications, then make 50% of those parking spaces (85 parking
spaces) available for public use. Should the adjustment be approved,
the following conditions are recommended: 1) that the building residents
not be eligible for on -street parking permits and 2) that the applicant
provide the City with building vehicle ownership data on an annual basis
to ensure that building resident demand for parking is met and reserve
the right of the City to require an increase in the number of parking
spaces available for residents.
For Introduction
Ordinance 12-0-21, Grantinq a Major Adiustment to a Planned
Development Located at 811 Emerson Street - Attachment - Pdf
P3. Ordinance 11-0-21, Extending the Time for the Applicant to Obtain 353 - 389
a Buildinq Permit for 910-938 Custer Ave
Staff recommends City Council adoption of Ordinance 11-0-21 to
extend the time frame for the commencement of construction of the
Planned Development at 910-938 Custer Ave., originally approved on
April 8, 2019, and previously granted a one-year extension to April 13,
2021. The Ordinance would grant an extension of 18 months for a
building permit to be issued and construction to begin. No other changes
to the existing Planned Development are proposed.
For Introduction
Ordinance 11-0-21, Extendinq the Time for the Applicant to Obtain a
Buildinq Permit for 910-938 Custer Ave. - Attachment - Pdf
P4. Ordinance 13-0-21, A Zoninq Text Amendment to Permit the 390 - 430
Establishment and Requlation of Efficiencv Homes
Plan Commission and staff recommend City Council adoption of
Ordinance 13-0-21, A Zoning Text Amendment to Permit the
Establishment and Regulation of Efficiency Homes. This establishes a
definition for Efficiency Homes (Section 6-18-3) and establish
regulations for their construction and use within residential districts
(Section 6-8; Section 6-16). Alderman Fiske requests suspension of the
rules for Introduction and Action of this item at the February 22, 2021
meeting.
For Introduction and Action
Ordinance 13-0-21, A Zoning Text Amendment to Permit the
Establishment and Requlation of Efficiencv Homes - Attachment - Pdf
(X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN RUE SIMMONS
E1. Resolution 23-R-21, Authorizinq the Citv Manaqer to Execute a 431 - 454
Loan Agreement with Halliburton Funeral Chapel
The Economic Development Committee and staff recommend City
Council adoption of Resolution 23-R-21, Authorizing the City Manager to
Execute a Loan Agreement with Halliburton Funeral Chapel Staff
proposes the City Council allocate $18,000 from the Business District
Improvement Fund (100.15.5300.65522).
For Action
Resolution 23-R-21, Authorizinq the City Manager to Execute a Loan
Aqreement with Halliburton Funeral Chapel - Attachment - Pdf
(XI) APPOINTMENTS
(XII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
(XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE
TIME
BOARD/COMMITTEE/COMMISSION
2/24/21
2:30 PM
Design and Project Review
Committee
2/24/21
6:00 PM
Economic Development Committee
2/25/21
9:15 AM
Reparations Subcommittee Meeting
3/1/21
5:00 PM
Human Services Committee Meeting
3/3/21
2:30 PM
Design and Project Review
Committee
3/3/21
6.30 PM
Citizen Police Review Commission
3/4/21
7:00 PM
Housing & Homelessness
Commission