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Home My WebLink About02.22.21AGENDA City Council Monday, February 22, 2021 Lorraine H. Morton Civic Center, Virtual 5:30 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee begins at 5pm City Council convenes at 5pm or the conclusion of Planning & Development Committee As the result of an executive order issued by Governor J.B. Pritzker suspending in- person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely. Due to public health concerns, and the ongoing COVID-19 pandemic, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I)ROLL CALL - ALDERMAN RAINEY R1.Suspension of the Rules Allowing for Remote Participation Due to an executive order issued by Governor J.B. Pritzker and the ongoing COVID-19 pandemic, staff recommends a suspension of the rules regarding in-person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely. For Action (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1.Day of Mourning for COVID-19 Victims and Survivors (III)CITY MANAGER PUBLIC ANNOUNCEMENTS (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, all for provided be shall forty-five of period a minutes comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.2404 Ridge Avenue – Application for appeal of the Preservation Commission Denial of a Certificate of Economic Hardship The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify, or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. If a motion to accept is made, staff recommends the City Council affirm the decision of the Preservation Commission. For Action 2404 Ridge Avenue – Application for appeal of the Preservation Commission Denial of a Certificate of Economic Hardship - Attachment - Pdf 12 - 132 SP2.City of Evanston Racial Equity Update Staff recommends the City Council to accept and place the racial equity report. For Action: Accept and Place on File City of Evanston Racial Equity Update - Attachment - Pdf 133 - 136 SP3.Climate Action and Resilience Plan (CARP) Implementation Update Staff recommends City Council accept and place on file this update on implementation of the Climate Action and Resilience Plan (CARP). For Action: Accept and Place on File Climate Action and Resilience Plan (CARP) Implementation Update - Attachment - Pdf 137 - 144 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council meeting of February 8, 2021 Staff recommends approval of the minutes of the Regular City Council meeting of February 8, 2021. For Action Minutes 2_8_2021 145 - 156 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN SUFFREDIN A1.Approval of the City of Evanston Payroll, and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of January 18, 2021, through January 31, 2021, in the amount of $3,121,175.49. Bills List for February 23, 2021,in the amount of $2,602,174.22. For Action Approval of the City of Evanston Payroll and Bills List - Pdf 157 - 180 A2.Approval of Contract with Lake Erie Diving, Inc. for the 54-inch Intake Heater Cable Replacement Staff recommends the City Council authorize the City Manager to execute an agreement with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville OH 44077) for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) in the amount of $844,118.00. Funding for this project is from the Water Fund (Account No. 513.71.7330.65515- 721002), which has an approved FY 2021 budget of $1,000,000 for this work, all of which is remaining. For Action Approval of Contract with Lake Erie Diving, Inc. for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) - Attachment - Pdf 181 - 184 A3.Approval of a One-year Contract Extension with Forward Space for the Office Furniture Supply Contract Staff recommends City Council authorize the City Manager to execute a one-year extension for the Office Furniture Supply Contract (RFP 16-65) with Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in the not-to-exceed amount of $70,000. The one-year extension will extend the contract completion date from January 1, 2021 to December 31, 2021. Funding is provided by individual departments through various annual budgets. For Action One-year Contract Extension with Forward Space for the Office Furniture Supply Contract (RFP 16-65) - Pdf 185 - 187 A4.HVAC for LLC Thermosystems, Contract of Approval with Equipment Replacement at Police/Fire Headquarters, Fire Station 3, and the Levy Senior Center Staff recommends City Council authorize the City Manager to execute a contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1, Elmhurst, the Replacement at 60124) IL. Equipment forHVAC Police/Fire Headquarters, Fire Station 3 and the Levy Senior Center in the amount of $930,503. Funding will be provided from the Capital Improvement Fund, 2019 General Obligation Bond in the amount of $685,000 and from the 2021 General Obligation Bond in the amount of $245,503. the A detailed breakdown of funding is included in corresponding transmittal memorandum. For Action Approval of contract award with Thermosystems, LLC for HVAC Equipment Replacement at Police/Fire Headquarters, Fire Station 3, and the Levy Senior Cen - Pdf 188 - 191 A5.Resolution 28-R-21, Authorizing the City Manager to Execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID-19 Emergency to Add the Village of Winnetka Staff recommends City Council adopt Resolution 28-R-21, authorizing the Intergovernmental the to a execute to Manager City Rider Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID-19 Emergency to Add the Village of Winnetka. Funding for the purposes of reimbursing a municipality for costs associated with sending an employee(s) or materials (fuel and/or deicing materials) to Evanston to assist with snow/ice removal, will come from Ice (Account & Fund, of Maintenance General the Snow 100.40.4550). This account has a budget allocation of $630,350 in FY 2021. For Action Resolution 28-R-21, Authorizing the City Manager to Execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Resp - Pdf 192 - 198 A6.Resolution 27-R-21, Authorizing the Mayor to Sign Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to Evanston Streets with Water Main Replacement 27-R-21 Resolution of recommends Council City Staff adoption Authorizing the Mayor to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to Funding will Replacement. be Water with Streets Evanston Main provided from the Rebuild Illinois/ Motor Fuel Tax Fund (Account 200.40.5100.65515 – 421002), which has a total FY 2021 budget of $4,366,987. For Action Resolution 27-R-21, Authorizing the Mayor to Sign Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to - Pdf 199 - 205 A7.Resolution 26-R-21, Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of funds transfer previously order in Highways Streets and to allocated in the 2021 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets 26-R-21, Resolution of Council City recommends Staff adoption Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in order to transfer funds previously allocated in the 2021 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets. Adoption of this resolution will authorize the City Manager to transfer $1,044,897 of Motor Fuel Tax (MFT) Funds to the General Fund for the general maintenance of streets by City staff. The fund transfer was anticipated in the approved 2021 budget. Funding will be provided from the Motor Fuel Tax Fund, which is rebated to the City of Evanston from the funds collected through State of Illinois gasoline tax. For Action Resolution 26-R-21 Authorizing the Mayor to sign a Resolution for Maintenance of Streets and Highways in order to transfer funds Previously Allocated - Pdf 206 - 212 A8.Resolution 25-R-21, Authorizing the Mayor to Sign the “Invest In Cook” Intergovernmental Agreement with Cook County Staff recommends City Council adoption of Resolution 25-R-21, authorizing the Mayor to sign the “Invest In Cook” Intergovernmental Agreement with Cook County. This resolution authorizes the City of Evanston to accept a $500,000 grant from Cook County for the Main Street Corridor Improvement Project from Maple Avenue to Hinman Avenue. The total estimated construction cost for the Main Street Corridor is engineering construction Improvement Project including $5,704,000. Funding sources for this project include the Invest in Cook grant, the Chicago-Main TIF fund, general obligation bonds, and other grant included the in summary is A sources. funding detailed corresponding transmittal memorandum. For Action Resolution 25-R-21, Authorizing the Mayor to Sign the “Invest In Cook” Intergovernmental Agreement with Cook County - Attachment - Pdf 213 - 234 A9.Resolution 29-R-21 Approval of a Service Contract with the University of Illinois in Chicago for Staff Racial Equity Policy/Program development training Council 29-R-21 Resolution City adoption recommends Staff of authorizing the City Manager to execute a service agreement with the University of Illinois System (400 S. Peoria Street., Ste.400, M/C107, Chicago, IL 60607) for the services of Dr. Kathleen Yang-Clayton to train and develop staff on the Racial Equity Diversity and Inclusion (REDI) Committee staff to implement programs/policies with an racial equity lens in the amount of $50,000.00. Funding for this project from the City Manager’s Office Service Agreements account (Account # 100.15.1505.62509) with an FY21 budget of $106,000. For Action Approval of a Service Contract with the University of Illinois in Chicago for Staff Racial Equity Policy/Program development training. - Attachment - Pdf 235 - 249 A10.Ordinance 14-O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures The City Manager recommends City Council adoption of Ordinance 14- O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures. City Manager requests suspension of the rules for Introduction and Action of this item at the City Council meeting February 22, 2021 For Introduction and Action Ordinance 14-O-21Amending City Code Section 7-12-4-2 Relating To the Installation andMaintenance of Service Pipe From Tap To Fixtures - Attachment - Pdf 250 - 254 A11.Ordinance 9-O-21, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” - Free Parking for Disabled Persons Staff recommends City Council adopt Ordinance 9-O-21, amending City Code Section 10-11-12 “Parking Meter Zones” regarding payment at disabled parking spaces. The Ordinance allows for free parking in marked disabled parking places for citizens with any color Disabled placard. Maximum times for the Zone will still be enforced except for disabled persons with a yellow/grey placard, who may exceed the maximum times posted. For Action Ordinance 9-O-21, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” - Free Parking for Disabled Persons - Attachment - Pdf 255 - 258 A12.Ordinance 10-O-21, Amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking” Pursuant to Alderman Revelle's request, staff recommends City Council adoption of Ordinance 10-O-21, amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking.” This Ordinance will add both sides of the 1000/1100 block of Colfax Street, specifically (from Ridge Avenue west to 1104/1105 Colfax) to District A, allowing for resident- only parking. For Action Ordinance 10-O-21, Amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking” - Attachment - Pdf 259 - 261 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN FISKE P1.Resolution 24-R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong Communities Program Staff recommends City Council adoption of Resolution 24-R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong affordable address to $175,000 for Program Communities housing needs and community revitalization efforts. For Action Resolution 24-R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong Communities Program - Attachment - Pdf 262 - 268 P2.Ordinance 12-O-21, Granting a Major Adjustment to a Planned Development Located at 811 Emerson Street Staff and the Plan Commission recommend City Council adoption of Ordinance 12-O-21 for approval of a Major Adjustment to a Planned Development at 811 Emerson Street, which was originally approved by Ordinance No. 37-O-17. The applicant seeks to reduce the required off- street construction necessary to 170 to parking from 174 due modifications, then make 50% of those parking spaces (85 parking spaces) available for public use. Should the adjustment be approved, the following conditions are recommended: 1) that the building residents not be eligible for on-street parking permits and 2) that the applicant provide the City with building vehicle ownership data on an annual basis to ensure that building resident demand for parking is met and reserve the right of the City to require an increase in the number of parking spaces available for residents. For Introduction Ordinance 12-O-21, Granting a Major Adjustment to a Planned Development Located at 811 Emerson Street - Attachment - Pdf 269 - 352 P3.Ordinance 11-O-21, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave to 11-O-21 of Council City recommends Staff adoption Ordinance extend the time frame for the commencement of construction of the Planned Development at 910-938 Custer Ave., originally approved on April 8, 2019, and previously granted a one-year extension to April 13, 2021. The Ordinance would grant an extension of 18 months for a building permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. For Introduction Ordinance 11-O-21, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. - Attachment - Pdf 353 - 389 P4.Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes Plan Commission and staff recommend City Council adoption of Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes. This establishes a definition establish and 6-18-3) Homes Efficiency for (Section regulations for their construction and use within residential districts (Section 6-8; Section 6-16). Alderman Fiske requests suspension of the rules for Introduction and Action of this item at the February 22, 2021 meeting. For Introduction and Action Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes - Attachment - Pdf 390 - 430 (X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN RUE SIMMONS E1.Resolution 23-R-21, Authorizing the City Manager to Execute a Loan Agreement with Halliburton Funeral Chapel recommend City staff Development Committee The Economic and Council adoption of Resolution 23-R-21, Authorizing the City Manager to Execute Chapel Funeral Staff with Agreement Loan a Halliburton proposes the City Council allocate $18,000 from the Business District Improvement Fund (100.15.5300.65522). For Action Resolution 23-R-21, Authorizing the City Manager to Execute a Loan Agreement with Halliburton Funeral Chapel - Attachment - Pdf 431 - 454 (XI)APPOINTMENTS (XII)CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIII)EXECUTIVE SESSION (XIV)ADJOURNMENT (XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 2/24/21 2:30 PM Design and Project Review Committee 2/24/21 6:00 PM Economic Development Committee 2/25/21 9:15 AM Reparations Subcommittee Meeting 3/1/21 5:00 PM Human Services Committee Meeting 3/3/21 2:30 PM Design and Project Review Committee 3/3/21 6:30 PM Citizen Police Review Commission 3/4/21 7:00 PM Housing & Homelessness Commission