HomeMy WebLinkAbout02.08.21City of
Evanston -
AGENDA
City Council
Monday, February 8, 2021
Lorraine H. Morton Civic Center, Virtual
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee cancelled
City Council convenes at 5pm or the conclusion of Administration & Public Works Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending in -
person attendance requirements for public meetings due to COVID-19, City Council
members and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public comment
in -person at the meeting. Those wishing to make public comments at the
Administrative & Public Works Committee, Planning & Development Committee or
City Council meetings may submit written comments in advance or sign up to provide
public comment by phone or video during the meeting by completing the City Clerk's
Office's online form at www.citvofevanston.orq/government/citv-clerk/public-
comment-siqn-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.citvofevanston.orq/channel16 or on Cable Channel 16
Page
(1) ROLL CALL - ALDERMAN REVELLE
RC1. Suspension of the Rules Allowina for Remote Participation
Due to the ongoing COVID-19 pandemic and an executive order issued
by Governor J.B. Pritzker, staff recommends a suspension of the rules
regarding in -person attendance requirements for public meetings,
allowing for City Council members and City staff to participate in this
meeting remotely.
For Action
(II) MAYOR PUBLIC ANNOUNCEMENTS
P1. President Preckwinkle
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SB1. Clearwell 9 Replacement Proiect Status Update 12 - 17
Staff recommends City Council accept and place on file the Clearwell 9
Replacement Project Status Update.
For Action: Accept and Place on File
Clearwell 9 Replacement Proiect Status Update - Attachment - Pdf
SB2. Lead Service Line Replacement Plan to be Used in Coniunction 18 - 22
with the 2021 Water Main Replacement Proiect
Staff requests direction from the City Council on the Lead Service Line
Replacement Plan to be used in conjunction with the 2021 Water Main
Replacement Project.
For Discussion
Lead Service Line Replacement Plan to be Used in Coniunction with the
2021 Water Main Replacement Proiect - Attachment - Pdf
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1. Approval of the Minutes of the Reqular Citv Council meetinq of 23 - 39
January 19, 2021 and January 25, 2021
Staff recommends approval of the minutes of the Regular City Council
meeting of January 19, 2021 and January 25, 2021.
For Action
Minutes 1 19 2021
Minutes 1 25 2021
(Vill) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN SUFFREDIN
Al. Approval of the Citv of Evanston Pavroll and Bills List and Credit 40 - 80
Card Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of January 4, 2020, through January 17, 2021, in the
amount of $3,010,175.02. Bills List for February 9, 2021, FY 2020, in the
amount of $2,958,402.21, and February 9, 2021, FY 2021 in the amount
of $1,875,712.34 and credit card activity for the period ending December
26, 2020, in the amount of $158,320.95.
For Action
Approval of the Citv of Evanston Pavroll and Bills List and Credit Card
Activity - Pdf
A2. Approval of BMO Harris Amazon Credit Card Activitv 81 - 82
Staff recommends City Council approval of the City of Evanston's BMO
Harris Amazon Credit Card Activity for the period ending December 26,
2020, in the amount of $6,400.64.
For Action
Approval of BMO Harris Amazon Credit Card Activitv - Pdf
A3. Approval of a Sole Source Contract with Stryker Medical for Three 83 - 86
LIFEPAK 15 Cardiac Monitors
Staff recommends City Council approval of the purchase of three (3)
replacement LIFEPAK 15 cardiac monitors from Stryker Medical (P.O.
Box 93308, Chicago, IL.60673-3308) in the amount of $61,869.30.
Funding for the purchase will be from the Medical & Lab Supplies
Account (Account 100.23.2315.65075). Funding for the service will be
from the GEMT service revenue which staff expects to exceed the
budgeted amount of $100,000 in 2021 based on the final amounts from
2020.
For Action
Approval of a Sole Source Contract with Strvker Medical for Three
LIFEPAK 15 Cardiac Monitors - Attachment - Pdf
A4. Approval of a Contract Renewal Award with Cleanslate Chicaqo, 87 - 90
LLC, for Park Mowinq Services
Staff recommends City Council authorize the City Manager to execute a
contract renewal award to Cleanslate Chicago, LLC (1540 S. Ashland
Ave., Suite 105, Chicago, IL, 60608) for the 2021 Park Mowing Services
in the amount of $26,180.28. Funding for this project is included in the
General Fund - Public Works/Greenways (Account 100.40.4330.62195),
which has a total allocation of $162,000, and no expenditures yet in FY
2021.
For Action
Approval of a Contract Renewal Award with Cleanslate Chicago, LLC,
for Park Mowinq Services - Attachment - Pdf
A5. Approval of Contract Award with Goodmark Nurseries LLC and 91 - 95
Wilson Nurseries Inc., Members of the Suburban Tree Consortium,
for the Purchase of Trees for the 2021 Sprinq Plantinq
Staff recommends that City Council authorize the City Manager to
execute a contract award for the purchase of 117 trees from Goodmark
Nurseries LLC (8920 Howe Road, Wonder Lake, IL 60097) in the
amount $21,555 and 100 trees from Wilson Nurseries Inc. (44W148
Street Route 72, Hampshire, IL 60140) in the amount of $23,865. Both
vendors are active, longstanding and well regarded venders of the
Suburban Tree Consortium (STC). The total Spring tree purchase
amount is $45,420. Funding for this purchase is provided from the
General Fund- Public Works/Forestry (Account 100.40.4320.65005)
which has an approved FY 2021 budget of $135,000 with no
expenditures in 2021. Staff anticipates a generous donation of $6,305
from Natural Habitat Evanston to reimburse the City for the purchase of
31 American Elm trees that have shown resistance to the Dutch Elm
Disease.
For Action
Approval of Contract Award with Goodmark Nurseries LLC and Wilson
Nurseries Inc., Members of the Suburban Tree Consortium, for the
Purchase of Trees f - Pdf
A6. Approval of a Sole Source Purchase of Arbotect Funqicide from 96 - 98
Rainbow Treecare Scientific Advancements
Staff recommends the City Council authorize the City Manager to
execute an agreement for the sole source purchase of 64 gallons of
Arbotect fungicide from Rainbow Treecare Scientific Advancements
(11571 K-Tel Drive, Minnetonka, MN 55343) for a total purchase amount
of $27,143.68. Funding for this purchase is from the General Fund -
Public Works Agency/Forestry (Account 100.40.4320.62496), which has
a 2021 budget of $38,000, and a YTD balance of $38,000.
For Action
Approval of a Sole Source Purchase of Arbotect Fungicide from
Rainbow Treecare Scientific Advancements - Attachment - Pdf
A7. Robert Crown Communitv Center — Local Emplovment Program 99 - 101
Status
Staff recommends City Council accept and place on file the Robert
Crown Community Center — Local Employment Program Status update.
For Action: Accept and Place on File
Robert Crown Communitv Center — Local Employment Program Status -
Attachment - Pdf
A8. Resolution 15-R-21, Extendinq the Declared State of Emerqencv to 102 - 105
April 12, 2021
Staff recommends City Council adoption of Resolution 15-R-21,
extending the declared state of emergency to April 12, 2021.
For Action
Resolution 15-R-21, Extendinq the Declared State of Emerqencv to April
12, 2021 - Attachment - Pdf
A9. Resolution 16-R-21, Reimbursement of Expenditures from General 106 - 112
Obliqation Bond Issuance
Staff recommends City Council adoption of Resolution 16-R-21,
authorizing payments relating to FY 2020 Capital Improvement Plan
(C.I.P.) project expenditures up to fourteen million, two hundred and five
thousand dollars ($14,205,000) be reimbursed by the subsequent 2021
General Obligation (G.O.) bond issuance. Capital projects will be funded
by future bond proceeds.
For Action
Resolution 16-R-21, Reimbursement of Expenditures from General
Obligation Bond Issuance - Attachment - Pdf
A10. Resolution 22-R-21 Authorizing the Citv Manager to Enter into a 113 - 144
Master Aqreement to Provide Services to an Aqqreqated Group
with MC -Squared Energv Services, LLC
Staff recommends City Council adopt Resolution 22-R-21 Authorizing
the City Manager to Enter into a Master Agreement to Provide Services
to an Aggregated Group with MC -Squared Energy Services, LLC. The
agreement term will be for 30-months, starting in July, 2021 and ending
in December 2024.
For Action
Resolution 22-R-21 Authorizinq the City Manaqer to Enter into a Master
Aqreement to Provide Services to an Aqqreqated Group with MC -
Squared Enerqv Ser - Pdf
A11. Ordinance 10-0-21, Amending Title 10, Chapter 11, Section 10, 145 - 147
Schedule X(F)6 "Limited Parkinq" - Colfax Street
Pursuant to Alderman Revelle's request, staff recommends City Council
adoption of Ordinance 10-0-21, amending Title 10, Chapter 11, Section
10, Schedule X(F)6 "Limited Parking." This Ordinance will add both
sides of the 1000/1100 block of Colfax Street, specifically, (from Ridge
Avenue west to 1104/1105 Colfax) to District A allowing for resident only
parking.
For Introduction
Ordinance 10-0-21, Amendinq Title 10, Chapter 11, Section 10,
Schedule X(F)6 "Limited Parkinq" - Attachment - Pdf
Al2. Ordinance 9-0-21, Amendinq Title 10, Chapter 11, Section 12 148 - 151
"Parking Meter Zones" - Free Parkinq for Disabled Persons
Staff recommends City Council adopt Ordinance 9-0-21, amending City
Code Section 10-11-12 "Parking Meter Zones" regarding payment at
disabled parking spaces. The Ordinance allows for free parking in
marked disabled parking places for citizens with any color Disabled
placard. Maximum times for the Zone will still be enforced except for
disabled persons with a yellow/grey placard, who may exceed the
maximum times posted.
For Introduction
Ordinance 9-0-21, Amendinq Title 10, Chapter 11, Section 12 "Parkinq
Meter Zones" - Free Parkinq for Disabled Persons - Attachment - Pdf
A13. Ordinance 4-0-21, Authorizinq the Citv Manaqer to Neqotiate the 152 - 164
Sale Of Citv-Owned Real Propertv at 1805 Church Street, 1708
Darrow Avenue, and 1710 Darrow Avenue
The Economic Development Committee and staff recommends City
Council adopt Ordinance 4-0-21, authorizing the City Manager to
negotiate a purchase and sales agreement with an entity to be created
by Mount Pisgah Ministry, Inc. and Housing Opportunity Development
Corporation (HODC) for the City -owned property located at 1805 Church
Street and 1708-10 Darrow Avenue for redevelopment as mixed -use /
mixed -income housing.
Alderman Rue Simmons requests suspension of the rules for
Introduction and Action at the February 8, 2021 City Council Meeting.
For Introduction and Action
Ordinance 4-0-21, Authorizinq the Citv Manaqer to Neqotiate the Sale
Of Citv-Owned Real Property at 1805 Church Street, 1708 Darrow
Avenue, and 1710 D - Pdf
Al 4. Ordinance 8-0-21, Amendinq Chapter 10, Section 4, Chapter 13 to 165 - 180
add "Storefront Maintenance and Window Coverinq during,
Vacancv or Renovation"
Staff recommends adoption of Ordinance 8-0-21, Amending Chapter
10, Section 4, Chapter 13 to add "Storefront Maintenance and Window
Covering during Vacancy or Renovation."
For Action
Ordinance 8-0-21, Amendinq Chapter 10, Section 4, Chapter 13 to add
"Storefront Maintenance and Window Covering during Vacancv or
Renovation" - Attach - Pdf
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN WYNNE
P1. Ordinance 7-0-21, Extendinq the time for the applicant to obtain a 181 - 237
buildinq permit to construct the planned development at 605 Davis
Street previously authorized by Ordinance 49-0-20
Staff recommends adoption of Ordinance 7-0-21 to extend the time to
obtain a building permit for the construction of the Planned Development
at 605 Davis Street, originally approved in April of 2020. The Ordinance
grants an eighteen -month extension to obtain building permits for the
construction of the office building on the property by October 27, 2022.
For Action
Ordinance 7-0-21, Extendinq the time for the applicant to obtain a
buildinq permit to construct the planned development at 605 Davis
Street previously - Pdf
P2. Ordinance 5-0-21, Grantinq a Special Use Permit for a Planned 238 - 281
Development located at 718-732 Main Street in the B2 Business
District and oDM Dempster -Main Overlav District
The Plan Commission and staff recommend adoption of Ordinance 5-0-
21 approving a Special Use for a Planned Development in the B2
Business District to construct a 5-story, mixed -use building with
approximately 3,774 square feet of commercial retail space, 120
dwelling units (including 12 inclusionary housing units), and 47 parking
spaces in the B2 Business District and oDM Dempster -Main Overlay
District. The proposal includes Site Development Allowances for the
following: Minimum Lot Area (Density), Building Height, Rear Yard
Setback, Parking, and Parking Drive -Aisle. The applicant agrees to
provide at least 10% on -site inclusionary housing units, therefore a
supermajority vote is not required to exceed the maximum Site
Development Allowance for density as requested.
For Action
Ordinance 5-0-21, Grantinq a Special Use Permit for a Planned
Development located at 718-732 Main Street in the B2 Business District
and oDM Dempster- - Pdf
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE -
ALDERMAN RUE SIMMONS
H1. Citv of Evanston Joininq Amicus Brief in Schmuker, et al. v. 282 - 313
Johnson Controls, Inc, et al.
Staff seeks direction from City Council regarding whether or not the City
of Evanston should be signators as amicus curiae ("friend of the court")
in support of the Plaintiffs -Appellants in a case before the 7th Circuit
Court of Appeals.
For Action
Citv of Evanston Joininq Amicus Brief in Schmuker, et al. v. Johnson
Controls, Inc, et al. - Attachment - Pdf
H2. Resolution 14-R-21, Designatinq the Portion of Church Street 314 - 320
between Hartrev Avenue and Grev Avenue with the Honorary Street
Name Siqn, "Morris "Dino" Robinson, Jr. Wav"
The Parks and Recreation Board recommend City Council adoption of
Resolution 14-R-21, Designating the Portion of Church Street between
Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign,
"Morris "Dino" Robinson, Jr. Way". Three street signs are made for the
honoree. One sign is installed at each end of the designated one block
area and the third sign is given to the honoree. The approximate total
cost to create all three signs is $200. Funds for the honorary street
name sign program is budgeted in the Public Works Agency, Public
Service Bureau - Traffic Operations' materials fund (Account
100.40.4520.65115) which has a fiscal year 2021 budget of $58,000 and
a year to date balance of $58,000.
For Action
Resolution 14-R-21, Designatinq the Portion of Church Street between
Hartrev Avenue and Grev Avenue with the Honorary Street Name Siqn,
"Morris "Dino" - Pdf
H3. Resolution 20-R-21, Authorizinq the Citv Manaqer to Enter Into A 321 - 340
First Amendment to the Volunteer Animal Orqanization Aqreement
Staff recommends the City Council adopt Resolution 20-R-21,
Authorizing the City Manager to Enter Into A First Amendment to the
Volunteer Animal Organization Agreement. This amendment outlines
the terms upon which Evanston Animal Shelter Association (EASA) may
assist the City in fundraising activities by raising up to $1,000,000 for
capital improvements, eliminates the need for the City to reimburse
EASA for the purchase of bulk food and cat litter, and extends the term
of the VAO to expire on May 21, 2036.
For Action
Resolution 20-R-21, Authorizinq the Citv Manaqer to Enter Into A First
Amendment to the Volunteer Animal Orqanization Agreement -
Attachment - Pdf
H4. Resolution 21-R-21, Authorizinq the Citv Manaqer to Enter Into A 341 - 356
First Amendment to the Grant Aqreement With Evanston Animal
Shelter Association
Staff recommends the City Council adopt Resolution 21-R-21,
Authorizing the City Manager to Enter Into A First Amendment to the
Grant Agreement With Evanston Animal Shelter Association. This
amendment outlines a new distribution of grant funds and extends the
term of the Grant Agreement through June 1, 2036.
For Action
Resolution 21-R-21, Authorizinq the Citv Manaqer to Enter Into A First
Amendment to the Grant Agreement With Evanston Animal Shelter
Association - Att - Pdf
(XI) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN RUE SIMMONS
E1. Resolution 19-R-21, Authorizinq the Citv Manaqer to Neqotiate and 357 - 397
Execute a Consultinq Contract with Kane McKenna and
Associates, Inc. to Studv the Creation of a New TIF District
The Economic Development Committee and staff recommend City
Council adoption of Resolution 19-R-21, Authorizing the City Manager to
Negotiate and Execute a Consulting Contract with Kane McKenna and
Associates, Inc. to Study the Creation of a New TIF District. Funding will
be from the West Evanston TIF - Consulting Services (Account
335.99.5870.62185). The fund would be reimbursed from the new west
Evanston TIF upon generating increment. The TIF act allows funds to
be ported from one TIF to another when the boundary is adjacent.
For Action
Resolution 19-R-21, Authorizinq the Citv Manaqer to Negotiate and
Execute a Consultinq Contract with Kane McKenna and Associates, Inc.
to Studv the Cr - Pdf
(XII) APPOINTMENTS
(XIII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10))
(XIV) EXECUTIVE SESSION
(XV) ADJOURNMENT
(XVI) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE
TIME
BOARD/COMMITTEE/COMMISSION
2/9/21
2:00 PM
Board of Local Improvements
2/9/21
6:30 PM
Arts Council
2/10/21
2:30 PM
Design and Project Review
Committee
2/10/21
7:00 PM
Plan Commission
2/11/21
6:30 PM
Environment Board
2/11/21
7:00 PM
Mental Health Board
2/12/21
7:15 AM
Utilities Commission
2/16/21
7:00 PM
Zoning Board of Appeals
2/16/21
7:00 PM
Housing & Community Development
Act Committee
2/17/21
2:30 PM
Design and Project Review
Committee
2/18/21
6:00 PM
Parks and Recreation Board
2/18/21
6:30 PM
Equity and Empowerment
Commission