HomeMy WebLinkAbout01.11.21AGENDA
City Council
Monday, January 11, 2021
Lorraine H. Morton Civic Center, Virtual
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5pm
City Council convenes at 5pm or the conclusion of Planning & Development Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending in-
person attendance requirements for public meetings, City Council members and City
staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public comment
in-person at the meeting. Those wishing to make public comments at the
Administrative & Public Works Committee, Planning & Development Committee or
City Council meetings may submit written comments in advance or sign up to provide
public comment by phone or video during the meeting by completing the City Clerk's
Office's online form at www.cityofevanston.org/government/city-clerk/public-
comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL: BEGIN WITH ALDERMAN WILSON
RC1.Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff
recommends a suspension of the rules regarding in-person attendance
requirements for public meetings, allowing for City Council members
and City staff to participate in this meeting remotely.
For Action
(II)MAYOR PUBLIC ANNOUNCEMENTS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
CM1.Retirement of Fire Chief Brian Scott
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for provided be shall forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SB1.Approval of $500,000 of CDBG-CV Funding for Rent Assistance
Program to Address Renters at Highest Risk of Eviction and Small
Landlords
Staff recommends City Council approval of $500,000 of CDBG-CV
funding for Connections for the Homeless for a rent assistance program;
$450,000 will be used for rent assistance and up to $50,000 for
administrative and staff costs including assisting and screening
applicants, completing income certifications, compiling documentation of
incomes, and processing payments to landlords. Priority will be given to
households in census tracts most impacted by COVID-19 based on the
Urban Institute Emergency Rental Assistance Priority Index, with > five
months of rent arrearages, incomes ≤ 80% in 2019, and renting from
small Evanston landlords who are at higher risk from unpaid rents.
Funding source is the City’s CDBG-CV grant of $1,586,370 from the
CARES Act and must be used to prevent, prepare for and respond to
coronavirus; account number is 215.21.5226.65538. $500,000 is
allocated in the City’s CARES Act Amendment to its 2019 Action Plan
for rent assistance.
For Action
Approval of $500,000 of CDBG-CV Funding for Rent Assistance
Program to Address Renters at Highest Risk of Eviction and Small
Landlords - Attachment - Pdf
15 - 20
SB1.Resolution 129-R-20, Committing to Funding of General Fund
Reserves by 2025
Staff recommends City Council adoption of Resolution 129-R-20,
committing to reach the City's fund balance policy of 16.66% of General
Fund expenses in reserves by December 31, 2025.
For Action
129-R-20 Fund Balance Resolution
21 - 22
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
C1.Approval of the Minutes of the Regular City Council meeting of
Staff recommends approval of the minutes of the Regular City Council
meeting of
For Action
City Council Minutes 12.14.2020
23 - 37
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN SUFFREDIN
A1.Approval of the City of Evanston Payroll, Bills, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of November 23, 2020, through December 06, 2020, in the
amount of $2,710,931.98 and December 07, 2020, through December
20, 2020, in the amount of $2,754,489.56. Bills List for January 12,
2021, FY 2020, in the amount of $2,718,386.90, and Bills List January
12, 2021, FY 2021 in the amount of $2,366,176.94 and credit card
activity for the period ending October 26, 2020, in the amount of
$155,613.14 and period ending November 26, 2020, $187,115.68.
For Action
Approval of the City of Evanston Payroll ,Bills, and Credit Card Activity -
Pdf
38 - 86
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends City Council approval of the City of Evanston’s BMO
Harris Amazon Credit Card Activity for the period ending October 26,
2020, in the amount of $8,654.16 and November 26, 2020, in the
amount of $5,783.81.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
87 - 89
A3.Sole-Source Contract with DualTemp Clauger for Ice Refrigeration
Maintenance Services at the Robert Crown Community Center Ice
Complex and Library
Staff recommends that City Council authorize the City Manager to
execute a sole-source contract with DualTemp Clauger (4301 South
Packers refrigeration ice provide to 60609) IL Chicago, Avenue,
maintenance services for the Robert Crown Community Center Ice
Complex and Library in the amount of $45,123.00 for year one, $45,939
for year two and $46,755 for year three. The contract is for an initial
three (3) year period with the option to renew for two (2) additional one
(1) year renewals. Funding for the purchase will be from the Crown
Center System Repairs Fund (Account 100.30.3030.62251).
For Action
Sole-Source Contract with DualTemp Clauger for Ice Refrigeration
Maintenance Services at the Robert Crown Community Center Ice
Complex and Library - A - Pdf
90 - 110
A4.Approval of FY 2021 Solid Waste Agency of Northern Cook County
Disposal Fees
Staff recommends that City Council authorize the City Manager to
execute an extension of the intergovernmental agreement for 2021
refuse disposal fees to the Solid Waste Agency of Northern Cook
County (SWANCC) in the not-to-exceed amount of $700,000 for
operations and maintenance of the Agency. Funding will be provided by
the a has which 520.40.4310.62405), Fund Waste Solid (Account
budget of $734,400 for FY 2021.
For Action
Approval of FY 2021 Solid Waste Agency of Northern Cook County
Disposal Fees - Attachment - Pdf
111 - 113
A5.Approval of Change Order No. 2 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement
(RFP 19-02)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 2 to the agreement with Stantec Consulting
Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654)
for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount
of $15,025.00. This will increase the overall contract amount from
$751,023.00 to $766,048.00. Funding is provided from the Water Fund
(Account 513.71.7330.62145 - 719001), which has an approved FY
2021 budget of $1,495,000, all of which is remaining. In both FY 2020
and FY 2021, $400,000 was allocated each year for this project for a
total engineering budget of $800,000. City staff intends to pursue a low
interest loan from the Illinois Environmental Protection Agency (IEPA)
State Revolving Fund (SRF) and from the United States Environmental
Protection Agency (EPA) Water Infrastructure Finance and Innovation
Act (WIFIA) program. These loans are only issued after the design is
complete and a contractor has been selected. If the City is successful in
obtaining the loans, all eligible engineering and construction costs would
be funded by the loans.
For Action
Approval of Change Order No. 2 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement (RFP
19-02) - Attachment - Pdf
114 - 119
A6.Approval of Change Order No. 1 to the Agreement with Wantman
Group, Inc. for the Citywide Parking Study
Staff recommends City Council authorize the City Manager to execute
Change Order No. 1 (RFP #19-62) to the agreement with Wantman
Group, Inc (2001 Butterfield Rd, Suite 410, Downers Grove, Illinois,
60515) to perform a citywide parking study. This change order will
extend April to 2020 from year April by date initiation the one
2021.There is no cost associated with this change order.
For Introduction
Change Order No. 1 to the Agreement with Wantman Group, Inc. for the
Citywide Parking Study - Attachment - Pdf
120 - 122
A7.Parking Automated Extension Contract with of Approval
Technologies/Smarking to Analyze and Report Parking Data
Staff recommends City Council approve a two-year contract extension
with Automated Parking Technologies (500 W 18th Street, Chicago, IL
60616) to continue analyzing and reporting parking data connected with
Smarking, at the City garages, and on the City's website. The cost will
be $54,484 for 2021, and $56,853 for 2022, and $58,537 for the optional
2023 term. Funding will be split between three units in the Parking Fund
- Church Street Garage (Account No. 505.19.7025.62509) with a FY21
budget of $60,000, Sherman Garage (Account 505.19.7036.62509) with
a Maple FY21 budget of $130,000, and Garage (Account
505.19.7037.62509) with an FY21 budget of $75,000.
For Action
Contract Extension with Automated Parking Technologies/Smarking to
Analyze and Report Parking Data - Attachment - Pdf
123 - 140
A8.Approval of Agreement with Troop Contracting, Inc. for Levy
Senior Center-Linden & Locust Room Renovation (Bid 20-50)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Troop Contracting, Inc. (648 Executive
Drive, Willowbrook, IL 60527) for the Levy Senior Center – Linden &
Locust Room Renovation in the amount of $248,614.37. The award of
this agreement is contingent on the execution of the amended
Memorandum of Understanding with the Levy Senior Center
Foundation, Resolution 4-R-21. Funding will be from the Capital
Improvement Fund 2020 General Obligation Bonds in the amount of
$30,683; from 2021 General Obligation Bonds in the amount of $25,000;
and of the in Foundation amount Center Levy the from Senior
$192,931.37. The Capital Improvement Fund will pay the entire initial
cost and will be reimbursed by the Levy Senior Center Foundation upon
project completion. A more detailed breakdown of the funding is
included in the corresponding transmittal memorandum.
For Action
Approval of Agreement with Troop Contracting, Inc. for Levy Senior
Center-Linden & Locust Room Renovation (Bid 20-50) - Attachment -
Pdf
MWEBE Memo for Troop Contracting, Inc. for Levy Senior Center-
Linden _ Locust Room Renovation Bid 20-50 - Attachment - Pdf
141 - 149
A9.Resolution 4-R-21, Authorizing the City Manager to Enter Into a
Memorandum of Understanding Between the City and the Levy
Senior Center Foundation to Renovate the Levy Senior Center's
Linden Room
Staff recommends City Council adoption of Resolution 4-R-21,
of Memorandum to Into Enter Manager City the Authorizing a
Understanding Between the City and the Levy Senior Center Foundation
to Renovate the Levy Senior Center's Linden Room. Funding for the
entire Capital the construction provided be initially will cost by
Improvement Fund. The City will ultimately be responsible for $55,683,
including $25,000 for the work in the Linden Room and $30,683 for
repairs to the floor of the Locust Room. The remaining construction
cost, currently estimated at $263,864.37, will be reimbursed to the City
by the Levy Senior Center Foundation upon completion of the project.
For Action
Resolution 4-R-21, Authorizing the City Manager to Enter Into a
Memorandum of Understanding Between the City and the Levy Senior
Center Foundation to - Pdf
150 - 165
A10.Resolution 3-R-21, Extending the Declared State of Emergency to
February 8, 2021
Staff recommends City Council adoption of Resolution 3-R-21,
extending the declared state of emergency to February 8, 2021.
For Action
Resolution 3-R-21, Extending the Declared State of Emergency to
February 8, 2021 - Attachment - Pdf
166 - 169
A11.Resolution 123-R-20 – Authorizing the City Manager to Sign a
Memorandum of Understanding with the Evanston Foreign Fire Tax
Board for Funding Agreement for Fire Apparatus Equipment
Staff recommends that City Council adopt Resolution 123-R-20,
authorizing the City Manager to sign a memorandum of understanding
with funding for (EFFTB) Evanston Tax Fire Foreign the Board
agreement for Fire apparatus equipment. This agreement will allow for
the purchase of a 2006 Pierce Dash Aerial Ladder Truck by the EFFTB
with 50% reimbursement by the City over the next three (3) years.The
City will reimburse the EFFTB 50% of this initial expenditure in three
installments follows: 16.67% as in three years over the of period
FY2022, 16.67% in FY2023, and 16.67% in FY2024. Funding for the
City’s portion Automotive Replacement - from be will Equipment
Equipment Fund (Account 601.19.7780.65550) for payments beginning
in 2022.
For Action
Resolution 123-R-20 – Authorizing the City Manager to Sign a
Memorandum of Understanding with the Evanston Foreign Fire Tax
Board for Funding Agreemen - Pdf
Resolution 123-R-20 MOU for Fire Truck Purchase-Reimbursement with
contract and quote
170 - 197
A12.Resolution 2-R-21 Inter-Governmental Agreement with the Village
of Wilmette Fire Department to Share Reserve Fire Suppression
Vehicles and/or Emergency Medical Service Vehicles
Staff recommends City Council adoption of Resolution 2-R-21
City an execute to Manager the authorizing inter-governmental
agreement with the Village of Wilmette Fire Department to Share Fire
Suppression Vehicles and/or Emergency Medical Service Vehicles.
For Action
Inter-Governmental Agreement with the Village of Wilmette Fire
Department to Share Reserve Fire Suppression Vehicles and/or
Emergency Medical Service - Pdf
198 - 210
A13.Resolution 5-R-21 and 6-R-21, Authorizing the City Manager to
Execute Lease Agreements at Noyes Cultural Arts Center for New
Tenants
Staff recommends City Council adoption of Resolutions 5-R-21 and 6-R-
21 authorizing the City Manager to enter into an agreement for eleven
and one-half (11.5)-month lease terms with new tenants to lease vacant
studios at the Noyes Cultural Arts Center. Revenues are deposited into
the Noyes Cultural Arts Fund (Account 100.30.3710.53565).
For Action
Resolution 5-R-21 and 6-R-21, Authorizing the City Manager to execute
lease agreements at Noyes Cultural Arts Center for new tenants -
Attachment - Pdf
211 - 269
A14.Resolution 1-R-21, Authorizing the City Manager to Execute a
Supercharger Agreement with Tesla
1-R-21, of Resolution Council City recommends Staff adoption
authorizing the City Manager to execute a Supercharger Agreement with
Tesla. Tesla will build and install a supercharger station in the Maple
Avenue Garage located at 1800 Maple Avenue.
For Action
Resolution 1-R-21, Authorizing the City Manager to Execute a
Supercharger Agreement with Tesla - Attachment - Pdf
270 - 287
A15.Ordinance 2-O-21, Authorizing the City Manager to Execute a Lease
Agreement with Enterprise for Commercial Space at the Maple
Avenue Garage
Staff recommends City Council adoption of Ordinance 2-O-21,
with agreement City a execute to Manager the authorizing lease
Enterprise Leasing Company of Chicago, LLC for commercial space at
the Maple Avenue Garage. The lease will be for a ten (10) year term
(February 1, 2021, to January 31, 2031) with one five (5) year renewal
options, at a rental rate of $44,520 for the initial year. The rent will be
adjusted at a 3% increase after the 2nd year. Pursuant to Subsection 1-
17-4-2-(B) of the Evanston City Code, an affirmative vote of two-thirds
(⅔) of the elected Aldermen is required. Alderman Braithwaite requests
suspension of the rules for Introduction and Action at January 11, 2021,
City Council meeting.
For Introduction and Action
Ordinance 2-O-21, Authorizing the Interim City Manager to Execute a
Lease Agreement with Enterprise for commercial space at 1800 Maple
Avenue - Attach - Pdf
288 - 321
A16.Ordinance 1-O-21, Authorizing the City Manager to Execute a Lease
Agreement MedMen for commercial space at 1800 Maple Avenue
Ordinance of adoption 1-O-21, City recommends Staff Council
authorizing the City Manager to execute a lease agreement with MME
Evanston Retail, LLC d/b/a MedMen Chicago - Evanston for commercial
space at the Maple Avenue Garage, for the use/operation of a cannabis
dispensary. The lease will be for a ten (10) year term (February 1, 2021
to January 31, 2031) with two five (5) year renewal options, at a rental
rate of $180,000 ($15,000/per month) for the first three years. The rent
rate will be adjusted annually at a 5% increase every three years.
Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code an
affirmative vote of two-thirds (⅔) of the elected Aldermen is required.
Alderman Braithwaite requests suspension of the rules for Introduction
and Action at the January 11, 2021 City Council meeting.
For Introduction and Action
Ordinance 1-O-21, Authorizing the City Manager to Execute a Lease
Agreement MedMen for commercial space at 1800 Maple Avenue -
Attachment - Pdf
Guaranty and Addendum
322 - 355
A17.Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22,
Schedule XXII (A) “Evanston Resident Only Parking Districts”
Staff, per Alderman Wilson’s request, recommends City Council
adoption of Ordinance 122-O-20, amending Title 10, Chapter 11,
Parking Resident Only Section (A) Schedule XXII 22, “Evanston
Districts.” This Ordinance will add the homes and condos on the 900
block of Elmwood Avenue (between Main Street and Lee Street) to
District E-1, allowing for residents only to park on the block between the
hours of 7 am - 9 am Monday through Friday.
For Action
Ordinance 122-O-20, Amending Code 10-11-22 Elmwood Parking
356 - 358
A18.Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10
“Limited Parking” Adding a Portion of Church Street
124-O-20, Ordinance adoption City recommends Staff Council of
amending Title 10, Chapter 11, Section 10 “Limited Parking” to add the
portion of Church Street to Residential Exemption Parking District B.
For Action
Ordinance 124-O-20 - Church St from Paid Parking to Residential
District
359 - 361
A19.Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10,
"Sign Regulations" of the Evanston City Code
Staff recommends City Council adoption of Ordinance 119-O-20,
amending Amending Portions of Title 4, Chapter 10, "Sign Regulations"
of the Evanston City Code eliminating the annual sign fee.
For Action
119-O-20 Amending Title 4, Chapter 10 to Remove Sign Costs AR
362 - 365
A20.Ordinance 120-O-20, Amending Portions of Title 3, "Business
Licenses" of the Evanston City Code
120-O-20, Ordinance of adoption recommends City Staff Council
Amending Portions of Title 3, "Business Licenses" of the Evanston City
Code, updating the registration fee schedule to accurately display the
appropriate registration fees and the business registration due date.
For Action
120-O-20 Amending Title 3 Business Regulations AR
366 - 372
A21.Ordinance 93-O-20, Amending Title 7 of the City Code to Allow
Permits Fencing City Temporary on Planting for Grass and
Parkways
93-O-20, Ordinance of adoption City recommends Staff Council
Amending Title 7 of the City Code to Allow Permits for Grass Planting
and Temporary Fencing on City Parkways.
For Action
Ordinance 93-O-20
Temporary Parkway Fencing Agreement
373 - 377
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN WYNNE
PD1.Ordinance 3-O-21, Text Amendment to the Zoning Ordinance, Title
6 of the City Code, to Modify the Zoning Definition and Regulations
for Tattoo & Body Art Establishments.
The Plan Commission and staff recommend City Council adoption of
Ordinance 3-O-21, a text amendment to the Zoning Ordinance to modify
the and regulations for Tattoo & Body Art zoning definition
Establishments.
For Introduction
Ordinance 3-O-21, text amendment to the Zoning Ordinance, Title 6 of
the City Code, to modify the zoning definition and regulations for Tattoo
& Body - Pdf
378 - 407
PD2.Ordinance 127-O-20, Amending Title 6, Chapter 5 of the Evanston
Code to Permit the Establishment of Certain Home Occupations
The Plan Commission and staff recommend the City Council adoption of
Ordinance 127-O-20, Amending Title 6, Chapter 5 of the Evanston City
Code to Permit the Establishment of Certain Home Occupations.
For Introduction
Ordinance 127-O-20, Amending Title 6, Chapter 5 of the Evanston Code
to Permit the Establishment of Certain Home Occupations - Attachment
- Pdf
408 - 416
PD3.Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to
add Designation of Public Parks and Natural Areas
78-O-20, of Ordinance Council City recommends Staff adoption
Amending Title 7, Chapter 10 “City Parks” to add Designation of Public
Parks and Natural Areas.
For Action
Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add
Designation of Public Parks and Natural Areas - Attachment - Pdf
417 - 428
PD4."Eight Hall, Special a for Use 121-O-20, Ordinance Banquet
Hundred", at 800 Greenwood St. in the C2 Commercial District.
The ZBA and staff recommend City Council adoption of Ord. 121-O-20
granting C2 the Hall, Hundred", approval for a Banquet in "Eight
with Commercial District. The complied applicant has zoning all
requirements and meets the Standards for Special Use for this district.
For Action
121-O-20 Special Use Permit for Banquet Hall in C2 District 800
Greenwood
Public Comments not in ZBA Packet
Findings For Special Use for 800 Greenwood Street
ZBA Draft Meeting Minutes of October 20 2020
429 - 443
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE -
ALDERMAN RUE SIMMONS
H1.Contract Renewal for AMITA/ (Presence) Behavioral Health for
Critical Health Services
Staff recommends City Council authorize the City Manager to renew the
Service Provider Agreement between AMITA Behavioral Health
(Presence Health) and the City of Evanston for the provision of 24-hour
crisis various and intervention crisis health mental access, line
community outreach and education services at a cost of $143,333.00.
The Agreement is for January, 2021 to December 31, 2021. Funding is
provided by the Human Services Fund Community Outreach Program
Fund (Account 176.24.2445.62491). This item was held at the
December 14, 2020 City Council meeting.
For Action
Contract Renewal for AMITA/ (Presence) Behavioral Health for
CriticalHealth Services - Attachment - Pdf
444 - 450
(XI)APPOINTMENTS
A1.Approval of Reappointments to Boards, Commissions and
Committees
The Mayor recommends City Council approval of the reappointments of
Cherie LeBlanc Fisher and Christopher Kucharczyk to the Environment
Board & Equity to the Alejandra and Grover Jane and Ibanez
Empowerment Commission.
For Action
Approval of Reappointments to Boards, Commissions and Committees -
Attachment - Pdf
451
(XII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME
BOARD/COMMITTEE/COMMISSION
January 12 6:30 PM Arts Council
January 12 7:00 PM Preservation Commission
January 13 7:00 PM Plan Commission
January 14 6:30 PM Environment Board
January 14 7:00 PM Mental Health Board
January 19 5:30 PM Special City Council
January 19 7:00 PM Housing & Community Development
January 19 7:00 PM Zoning Board of Appeals