HomeMy WebLinkAbout12.13.21AGENDA
City Council
Monday, December 13, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:15pm
City Council convenes at 6pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
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during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - COUNCILMEMBER NIEUWSMA
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
C1.National Endowment for the Arts (NEA) Grant Awards
C2.ILSAWWA Water Ambassador Program
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed to topic non-agenda be item agenda or the and name
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of
November 22, 2021 and Special City Council meeting of December
6, 2021
Staff recommends approval of the minutes of the Regular City Council
meeting of November 22, 2021 and Special City Council meeting of
December 6, 2021
For Action
City Council Meeting Minutes_11-22-21
Special City Council Meeting MInutes_12_06_2021
12 - 29
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE -
COUNCILMEMBER BURNS
A1.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending October 26, 2021, in
the amount of $10,632.22.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
30 - 31
A2.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of November 8, 2021, through November 21, 2021, in the
amount of $2,813,388.01, Bills List for December 14, 2021, in the
amount of $20,166,475.72 and credit card activity for the period ending
October 26, 2021, in the amount of $178,100.51.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
32 - 75
A3.Approval of Change Order 2 to the Contract with Hacienda
Landscaping for the Robert Crown Playground (Bid 21-07)
Staff recommends recommends the City Council authorize the City
Manager to execute Change Order No. 2 to the Contract with Hacienda
Landscaping the for 60447) Minooka, Road, Grove (17840 Illinois
Robert Crown Playground (Bid 21-07). This change order will extend the
project's completion deadline by thirty-five (35) calendar days. This
change order will not increase the contract price.
For Action
Approval of Change Order 2 to the Contract with Hacienda Landscaping
for the Robert Crown Playground (Bid 21-07) - Attachment - Pdf
76 - 79
A4.Approval of Change Order No. 2 to the Contract with Insituform
Technologies USA, LLC for the 2021 CIPP Sewer Rehabilitation
Contract C (Bid 21-25)
Staff recommends that the City Council authorize the City Manager to
execute 2 to the contract with Insituform Order Change No.
MO Chesterfield, Edison Technologies Avenue, USA, (17988 LLC
63005) for the 2021 CIPP Sewer Rehabilitation Contract C (Bid 21-25)
in the amount of $1,300.00 and with a time extension of 21 days. This
will $372,389.00 to amount contract overall the increase from
$373,689.00 and extend the current final completion date from
December 2, 2021, to December 23, 2021.
Funding (Account No. Fund project the from this for Sewer is
515.40.4535.62461 – 421005), which has an approved FY 2021 budget
of $700,000, of which $158,100 is remaining.
For Action
Approval of Change Order No. 2 to the Contract with Insituform
Technologies USA, LLC for the 2021 CIPP Sewer Rehabilitation
Contract C (Bid 21-25) - A - Pdf
80 - 83
A5.Approval of 3-Year Contract with Silk Screen Express, Inc. for the
2022-2024 AFSCME Uniform Purchase
Staff recommends recommends the City Council authorize the City
Manager to execute a purchase order in response to Bid #21-42 to
award the 2022-24 AFSCME Uniform Contract to Silk Screen Express,
Inc. (7611 W. 185th Street, Tinley Park, IL 60477) for a term of three
years with a not to exceed amount of $187,500.00.
Funding for this purchase will come from the General Fund - Public
Works/Public Works Agency Administration (Account
100.40.4105.65020) in the amount $62,500 for FY 2022.
For Action
Approval of 3-Year Contract with Silk Screen Express, Inc. for the 2022-
2024 AFSCME Uniform Purchase - Attachment - Pdf
84 - 86
A6.Approval of Amendment No. 1 to the contract with Christopher B.
Burke Corridor Street for the Ltd Engineering, Oakton
Improvements (RFP 19-66)
Staff recommends City Council authorize the City Manager to execute
Amendment B. Burke Christopher contract No. the to with 1
Engineering, Ltd, Inc. (820 Davis Street, Suite 520, Evanston, IL 60201)
to provide Phase II Design Engineering services for the Oakton Street
Corridor Improvements (RFP 19-66) in the amount of $270,518.
This project will be funded from the Capital Improvement Fund 2019
General Obligation Bonds in the amount of $35,000; 2021 General
Obligation General 2022 of amount the in Bonds $180,000; and
Obligation Bonds in the amount of $55,518. A detailed summary is
included in the attached memo.
For Action
Oakton Street Corridor Improvement Study (RFP 19-66)Asbury Avenue
to West City LimitsPhase II Design Engineering Services Contract -
Attachment - Pdf
87 - 96
A7.Purchase of One Ford 750 with Elliott Aerial Lift, One Ford F-450
4x4 and One Case Model 721G Wheel Loader for the Public Works
Agency and One Pierce Enforcer Pumper for the Fire Department
Staff recommends City Council approval for the purchases of the
following fleet equipment for 2022: a Ford F750 with an Elliott I50F
Aerial Lift body for $225,506 from Runnion Equipment Company (6201
East Avenue, Hodgkins, IL 60525) to be used by the Public Works
Agency (PWA) - Traffic Division; an F-450 Chassis 4x4 SD Regular Cab
for Laraway, W (10125 Center $103,001 Currie from Commercial
Frankfort, IL) to be used by the PWA - Water Division; a Case Model
721G Wheel Loader for $250,000 from McCann Industries, Inc. (543
South Rohlwing Road, Addison, IL 60101) to be used by the PWA-
Water for from $700,405 Pumper Pierce a and Division; Enforcer
MacQueen Emergency/Pierce Fire Trucks (1125 7th Street East, St
55106MN Paul, by fleet The Department. Fire the used be to )
equipment that is being replaced is anticipated to require increased
repair/maintenance costs as they have exceeded the end of their useful
life and are essential to continue operations safely.
Funding for the purchase of Fleet Vehicles #165 and #E24 will be from
the 2022 Equipment Replacement Fund (Account 601.19.7780.65550)
with a budget of $2,000,000 and additional funding from a donor to be
used for the fire truck (#E24). Funding for the purchase of Fleet Vehicle
#905 will be from the Water Fund (Account 510.40.4230.65550) with a
budget of $164,400. Funding for the purchase of Fleet Vehicle #936 will
be from the Water Fund (Account 515.40.4530.65550) with a budget of
$296,100.
For Action
Purchase of One Ford 750 with Elliott Aerial Lift, One Ford F-450 4x4
and One Case Model 721G Wheel Loader for the Public Works Agency
and One Pierce - Pdf
97 - 121
A8.Resolution 129-R-21 Designation of an Honorary Street Name Sign
Staff recommends adoption of Resolution 129-R-21, Designating the
Portion of McDaniel Avenue, Between Crain Street and Dempster
Street, with the Honorary Street Name Sign, “Judge Lionel Jean-
Baptiste Way”.
Three street signs are made for the honoree. One sign is installed at
each end of the designated one block area and the third sign is given to
the honoree. The approximate total cost to create all three signs is $200.
Funds for the honorary street name sign program is budgeted in the
Public Traffic - Bureau Operations' Public Agency, Works Service
materials fund (Account 100.40.4520.65115) which has a fiscal year
2021 budget of $58,000 and a year to date balance of $20,000.
For Action
Resolution 129-R-21 Designation of an Honorary Street Name Sign -
Attachment - Pdf
122 - 129
A9.Resolution 130-R-21, Authorizing the City Manager to Submit a
Grant 2021 FY Funding through Federal for Application the
American Rescue Plan Act Travel, Tourism, and Outdoor
Recreation Program
Staff recommends approval of Resolution 130-R-21, authorizing the City
Manager to submit a Grant Application for Federal Funding through the
FY 2021 American Rescue Plan Act Travel, Tourism, and Outdoor
Recreation Program to protect Greenwood Beach.
If a grant is awarded to the City of Evanston, the City will receive grant
funding in the amount of $5,280,000, but will need to fund the remaining
project cost in the amount of $1,320,000. Funding for the City's match
will be from future general obligation bonds, unless another source of
funding is identified.
For Action
Resolution 130-R-21, Authorizing the City Manager to Submit a Grant
Application for Federal Funding through the FY 2021 American Rescue
Plan Act Trave - Pdf
130 - 133
A10.Resolution 131-R-21 Authorizing the City Manager to Sign
Notification of Grant Awards to Fund and Operate a Congregate
Senior Meal Program at the Levy Senior Center and Fleetwood-
Jourdain Community Center
131-R-21 Resolution of recommends Council City Staff approval
authorizing the City Manager to sign notification of grant awards to fund
and operate a congregate senior meal program at the Levy Senior
Center and Fleetwood-Jourdain Community Center.
Funding for this program is budgeted in various line items in the
Fleetwood-Jourdain Center Levy Business 100.30.3040 Unit and
Business Unit 100.30.3055. Overall budgeted expenses for the 2021-
2022 Security, Social Medicare, staff including program salaries,
advertising, program supplies and food costs are projected at $87,696.
For Action
Resolution 131-R-21Authorizing the City Manager to sign notification of
grant awards to fund and operate a congregate senior meal program at
the Levy - Pdf
134 - 140
A11.to Manager Interim the Authorizing City 133-R-21, Resolution
Execute the Professional Services Agreement with the Board of
Trustees of the University of Illinois and the City of Evanston for
the University to Conduct and Oversee the Racial Equity Diversity
and Inclusion Committee
133-R-21 Resolution of adoption Council City recommends Staff
authorizing the Interim City Manager to execute a service agreement
with the University of Illinois System (400 S. Peoria Street., Ste.400,
M/C107, Chicago, IL 60607) for the services of Dr. Kathleen Yang-
Clayton to continue the second year training and policy implementation
of the Racial Equity Diversity and Inclusion (REDI) Committee in the
amount of $50,000.00.
Funding Service Office project City the from this for Manager’s
Agreements account (Account # 100.15.1505.62509) with an FY22
budget of $106,000.
For Action
Resolution 133-R-21, Authorizing the Interim City Manager to Execute
the Professional ServicesAgreement with the Board of Trustees of the
University - Pdf
141 - 157
A12.Ordinance 124-O-21, Amending Portions of the Evanston City Code
Title 7, Section 3, Chapter 15, “Newsracks”
The Administration and Public Works Committee recommends adoption
of Ordinance 124-O-21, Amending Portions of the Evanston City Code
Title 7, Section 3,Chapter 15, “Newsracks.”
For Introduction
Ordinance 124-O-21, Amending Portions of the Evanston City Code
Title 7, Section 3,Chapter 15, “Newsracks” - Attachment - Pdf
158 - 166
A13.Ordinance 125-O-21, Amending Section 1-17-1 of the City Code
Concerning Minority and Women Owned Business Requirements
Staff recommends recommends City Council adoption of Ordinance
125-O-21, Concerning City Code of 1-17-1 Section Amending the
Minority and Women Owned Business Requirements.
For Introduction
Ordinance 125-O-21, Amending Section 1-17-1 of the City Code
Concerning Minority and Women Owned Business Requirements -
Attachment - Pdf
167 - 171
A14.Ordinance 126-O-21, Amending Portions of the Evanston City Code
Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2
“Municipal Solid Waste Hauling License”
Staff recommends City Council adoption of Ordinance 126-O-21,
Chapter 4 8, of Code City Evanston the Portions Amending Title
“Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste
Hauling License.”
For Introduction
Ordinance 126-O-21, Amending Portions of the Evanston City Code
Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal
Solid Waste Ha - Pdf
172 - 176
A15.Official Notification that the City Manager Executed an Emergency
Contract to Thermosystems, Inc. for Heating Upgrades at the Levy
Senior Center in accordance with City Code 1-17-1(A).
Staff recommends that the City Council receive this official notification
that the City Manager executed an emergency contract, as allowed by
City Code 1-17-1(A), to Thermosystems, Inc. for Heating Upgrades at
the Levy Senior Center. This documents the emergency purchase
previously authorized by the City Manager for fan box replacements at
the the Levy Senior Center.
Funding will be provided from the Capital Improvement Fund 2021
General Obligation Bonds in the amount of $111,500, from the 2020
General Obligation Bonds in the amount of $41,000, and from the cash
reserves of the Capital Improvement Fund in the amount $64,693. A
detailed breakdown is included in the memo below.
For Introduction
Official Notification that the City Manager Executed an Emergency
Contract to Thermosystems, Inc. for Heating Upgrades at the Levy
Senior Center in ac - Pdf
177 - 183
(VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
COUNCILMEMBER REVELLE
P1.Ordinance 120-O-21, Granting a Special Use Permit for a
Convenience Store, Dempster Snack Shop, at 1806 Dempster
Street in the B1 Business District
The Planning and Development Committee recommend the adoption of
Ordinance 120-O-21 granting a Convenience Store in the B1 Business
District. The applicant has complied with all zoning requirements and
meets all of the Standards for Special Use for this district.
For Action
Ordinance 120-O-21, Granting a Special Use Permit for a Convenience
Store, Dempster Snack Shop, at 1806 Dempster Street in the B1
Business District - - Pdf
184 - 194
P2.Ordinance 123-O-21, Granting A Major Adjustment to the Planned
Development Located at 1900 Sherman Avenue
The Planning and Development Committee recommend approval of the
following Major Adjustments to the Planned Development at 1900
to 109-O-20, ordinance by Sherman previously Avenue approved
construct a 16-story residential building in the C1a Commercial Mixed-
Use Zoning District: 1) a decrease in the number of dwelling units from
168 to 152, 2) a decrease in the number of below grade parking spaces
from 37 to 25, and 3) a decrease in zoning height from 172 ft. 8 in. to
168 ft. 4 in., subject to the following conditions: 1) That 12 additional
parking spaces to be leased within 1,000 feet of the property to offset
the loss in underground parking, 2) parking for caregivers is paid for, if
requested, by the Housing Authority of Cook County, and 3) That the
other previously approved conditions within Ordinance 109-O-20 still
apply.
For Action
Ordinance 123-O-21, Granting A Major Adjustment to the Planned
Development Located at 1900 Sherman Avenue - Attachment - Pdf
195 - 410
(IX)CONSENT AGENDA - RULES COMMITTEE - COUNCILMEMBER REID
R1.Ordinance 117-O-21 "Amending Title 2, Chapter 12 of the Evanston
City Code "Equity and Empowerment Commission"
The Rules Committee recommends the adoption of ordinance 117-O-21
"Amending Title 2, Chapter 12, "Equity and Empowerment
Commission".
For Introduction
117-O-21 "Amending Title 2, Chapter 12 of the Evanston City Code
"Equity and Empowerment Commission"
411 - 415
R2.Ordinance 110-O-21, Amending Title 2 of City Code and Codifying
the Finance and Budget Committee
The Rules Committee recommends City Council adoption of Ordinance
110-O-21, Amending Title 2 of the City Code and Codifying the Finance
and Budget Committee.
For Introduction
Ordinance 110-O-21, Amending Title 2 of City Code and Codifying the
Finance and Budget Committee - Attachment - Pdf
416 - 420
R3.Ordinance 112-O-21, Amending Section 1-7-2 of the City Code,
“General Duties of the Clerk” to add Processing of Temporary
Disability Vehicle Placards and Vital Records
The Rules Committee recommends adoption of Ordinance 112-O-21,
Amending Section 1-7-2 of the City Code, "General Duties of the City
Clerk" to add Processing of Temporary Disability Vehicle Placards and
Vital Records
For Introduction
Ordinance 112-O-21, Amending Section 1-7-2 of the City Code,
“General Duties of the Clerk” to add Processing of Temporary Disability
Vehicle Placards - Pdf
421 - 424
(X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
E1.Approval of Entrepreneurship Emergency Assistance Grant for Da
Jerk Pit
Economic Development Committee supports a recommendation to the
City the from approval financial of for Council assistance
Entrepreneurship Support Program totaling $5,617 for Da Jerk Pit.
For Account 2021, Entrepreneurship the FY Support
(100.15.5300.62664) was allotted $50,000. The current YTD balance is
$32,982.66.
For Action
Approval of Entrepreneurship Emergency Assistance Grant for Da Jerk
Pit - Attachment - Pdf
425 - 429
(XI)APPOINTMENTS
A1.Approval of Appointments to the Land Use Commission and Ethics
Board
Mayor Biss recommends City Council approval of the reappointment of
Kiril Mirintchev to the Land Use Commission for a final four (4) year term
and Steven Elrod as Special Counsel, per Section 1-10-13 of the City
Code as it relates to the new ethics ordinance.
For Action
Approval of Appointments to the Land Use Commission and Ethics
Board - Attachment - Pdf
430
(XII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME
BOARD/COMMITTEE/COMMISSION
12/14/21 7:00 PM Preservation Commission Meeting
(Virtual)
12/14/21 7:00 PM Housing and Community
Development Committee (Virtual)
12/15/21 2:30 PM Design and Project Review
Committee
12/16/21 6:00 PM Park and Recreation Board
12/16/21 6:30 PM Equity and Empowerment
Commission