HomeMy WebLinkAbout11.22.21AGENDA
City Council
Monday, November 22, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5pm
City Council convenes at 6pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - COUNCILMEMBER BRAITHWAITE
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Winter Preparedness Week
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Ordinance 98-O-21: 2022 Budget Ordinance
Staff recommends adoption of Ordinance 98-O-21, approving the 2022
Fiscal Year Budget of the City of Evanston in the amount of
$360,433,520.
For Action
Ordinance 98-O-21: 2022 Budget Ordinance - Attachment - Pdf
11 - 19
SP2.Ordinance 99-O-21: City Tax Levy
Staff request introduction of Tax Levy Ordinance 99-O-21, which levies
the annual property tax for General Operations, Human Services Fund,
Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension
Funds, and the Solid Waste Fund totaling $34,243,983 as extended
(including 3% loss factor). This represents an increase of 1.45% over
the 2020 levy of $33,753,648 as extended.
For Action
Ordinance 99-O-21: City Tax Levy - Attachment - Pdf
20 - 32
SP3.Ordinance 100-O-21 General Assistance Tax Levy
Staff request introduction of Tax Levy Ordinance 100-O-21, which levies
the annual property tax for General Assistance in the amount of
$1,340,206 as extended (including 3% loss factor). This represents no
increase over the 2020 levy.
For Action
Ordinance 100-O-21 General Assistance Tax Levy - Attachment - Pdf
33 - 37
SP4.Ordinance 101-O-21 Library Tax Levy
Staff recommends adoption of Ordinance 101-O-21, Evanston Library
Fund 2021 Tax Levy. Per ordinance 101-O-21, the annual property tax
for the Evanston Public Library in the amount of $7,476,289 will be
extended for the tax year 2021 (including 3% loss factor). This
represents no increase over the 2020 levy as extended.
For Action
Ordinance 101-O-21 Library Tax Levy - Attachment - Pdf
38 - 43
SP5.Ordinance 102-O-21 - Tax Levy Special Service Area #6
Staff requests adoption of Tax Levy Ordinance 102-O-21, which levies
the annual property tax for Special Service Area #6 in the amount of
$221,000 ($227,835 as extended including a loss factor of 3%). This
represents no increase over the 2020 Levy as extended.
For Action
Ordinance 102-O-21 - Tax Levy Special Service Area #6 - Attachment -
Pdf
44 - 47
SP6.Ordinance 103-O-21 - Tax Levy Special Service Area #7
Staff requests adoption of Tax Levy Ordinance 103-O-21, which levies
the annual property tax for Special Service Area #7 in the amount of
$142,000 ($146,392 as extended including loss factor of 3%). This
represents an increase of 0.8% over the 2020 Levy of $145,244 as
extended.
For Action
Ordinance 103-O-21 - Tax Levy Special Service Area #7 - Attachment -
Pdf
48 - 51
SP7.Ordinance 104-O-21 - Tax Levy Special Service Area #8
Staff requests adoption of Tax Levy Ordinance 104-O-21, which levies
the annual property tax for Special Service Area #8 in the amount of
$60,200 This 3%). factor loss including extended as ($62,006 of
represents no increase over the 2020 Levy of $60,200 ($62,006 as
extended).
For Action
Ordinance 104-O-21 - Tax Levy Special Service Area #8 - Attachment -
Pdf
52 - 55
SP8.Ordinance 105-O-21 - Tax Levy Special Service Area #9
Staff requests adoption of Tax Levy Ordinance 105-O-21, which levies
the annual property tax for Special Service Area #9 in the amount of
$592,665 ($610,995 as extended including loss factor of 3%). This
represents no increase over the 2020 Levy as extended.
For Action
Ordinance 105-O-21 - Tax Levy Special Service Area #9 - Attachment -
Pdf
56 - 59
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
November 8, 2021
Staff recommends approval of the minutes of the Regular City Council
meeting of November 8, 2021.
For Action
City Council Meeting Minutes - November 8, 2021.
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - COUNCILMEMBER BURNS
A1.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending September 26, 2021,
in the amount of $14,716.94.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
60 - 61
A2.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of October 25, 2021, through November 7, 2021, in the
amount of $2,779,272.20, Bills List for November 23, 2021, in the
amount of $3,144,238.84 and credit card activity for the period ending
September 26, 2021, in the amount of $190,986.05.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
62 - 96
A3.Approval of Contract Renewal with Connelly’s Academy Inc.
Staff recommends the City Council authorize the City Manager to
execute a one (1) year professional services contract renewal with
Connelly’s Academy Inc. (211 Golf Terrace, Wilmette, IL 60091), for
martial arts instruction at the Levy Senior Center. This is the first of two
one-year optional renewals. This contract period will run from January 1,
2022 through December 31, 2022.
Revenue from program registrations are deposited into the General
Fund Account, Levy Senior Center 100.30.3055.53565 and expenses
for account Instructor the Services paid are instruction from
100.30.3055.62505. Revenues are split 60% to the vendor and 40% to
the City.
For Action
Approval of Contract Renewal with Connelly’s Academy Inc. -
Attachment - Pdf
97 - 109
A4.Approval of Evanston Cradle to Career Annual Payment
Staff recommends City Council authorizes the City Manager to execute
the annual payment of $50,000 partnership dues to support the ongoing
efforts of Evanston Cradle to Career located at 2010 Dewey, Evanston,
Illinois 60201 and to execute the partnership agreement. The funding for
the annual support is in account 100.30.3005.62647 which has a budget
of $50,000 with a balance of $50,000.
For Action
Approval of Evanston Cradle to Career Annual Payment - Attachment -
Pdf
110 - 119
A5.Contracts for 2021-2022 Snow Tow Program
Staff recommends that City Council authorize the Interim City Manager
to execute the contract(s) for Snow Towing Services in an amount not to
exceed $60,000. Funding for snow towing contractors is provided by the
Snow and Ice Control General Fund Account (100.40.4550.62451). A
list of various towing companies is attached.
For Action
Contracts for 2021-2022 Snow Tow Program - Attachment - Pdf
120 - 137
A6.Contract Renewal with Open Studio Project for Art Program at
Robert Crown
Staff recommends City Council approval of the agreement with Open
Studio Project (903 Sherman Ave., Evanston, IL 60202) for the City of
Evanston Robert Crown Community Center Art Program – RFP # 19-46.
This is the last of two (2) optional one year renewals. The contract
period will run from January 1, 2022 through December 31, 2022.
Revenue from program registrations are deposited into General Fund -
Robert Crown Account 100.30.3030.53565 and instruction expenses are
paid from Account 100.30.3030.62505. Compensation for the vendor is
based on a 75/25 percentage split at the resident rate for revenues
collected from program registrations.
For Action
Contract Renewal with Open Studio Project for Art Program at Robert
Crown - Attachment - Pdf
138 - 151
A7.Approval of Building Automation Service Renewal Agreement for
HVAC with 2022-2024 Headquarters Police/Fire at Systems for
Siemens Industry Inc.
Staff recommends City Council authorize the City Manager to execute a
multi-year, single-source renewal agreement for the Building Automation
System (BAS) with Siemens Industry Inc. (585 Slawin Court Mount
Prospect, for FY2022, $30,593.05 60656) amount the in IL of
$31,510.84 for FY2023 and $32,456.17 for FY2024. The agreement will
cover hardware, software, and service visits for the Heating, Ventilation,
and Air Conditioning (HVAC) system in the City of Evanston Police/Fire
Headquarters.
Funding will be from the Facilities-Service Agreements and Contracts
Fund (Account 100.19.1950.62509), with an estimated FY2022 budget
of $221,000. The cost is a 3% increase each for 2022, 2023, and 2024.
For Action
Approval of Building Automation Service Renewal Agreement for HVAC
Systems at Police/Fire Headquarters for 2022-2024 with Siemens
Industry Inc. - Atta - Pdf
152 - 170
A8.Resolution 125-R-21, Authorizing the City Manager to Negotiate
and Execute a Twenty-Five Year Easement Agreement for certain
storm sewer infrastructure located along McDaniel Avenue
between Main and Dempster Streets and a 30-inch diameter relief
sewer water outfall into the North Shore Channel at Greenleaf
Street Water Metropolitan the with City of the in Evanston
Reclamation District of Greater Chicago.
Resolution 125-R-21, of Staff Council City recommends approval
Authorizing the City Manager to Negotiate and Execute a Twenty-Five
Year Easement Agreement for certain storm sewer infrastructure
located along McDaniel Avenue between Main and Dempster Streets
and a 30-inch diameter relief sewer water outfall into the North Shore
Channel Evanston the with of in the Street Greenleaf at City
Metropolitan Water Reclamation District of Greater Chicago.
For Action
Resolution 125-R-21, Authorizing the City Manager to Negotiate and
Execute a Twenty-Five Year Easement Agreement for certain storm
sewer infrastructur - Pdf
171 - 200
A9.Resolution 126-R-21, Adopting the Updated City of Evanston
Sexual Harassment Policy
Staff recommends approval of Resolution 126-R-21, adopting the
updated City of Evanston Sexual Harassment Policy.
For Action
Resolution 126-R-21, Adopting the City's Updated Sexual Harassment
Policy - Attachment - Pdf
201 - 209
A10 Resolution 127-R-21, Authorizing the City Manager to Submit Grant
Applications for Federal Funding through the Building Resilient
Infrastructure Hazard Mitigation (BRIC) and and Communities
Grant Program (HMGP) Programs
Staff recommends adoption of Resolution 127-R-21, Authorizing the City
Manager to Sign a Resolution of Authorization as part of a Building
Resilient Hazard and (BRIC) Communities and Infrastructure a
Mitigation Grant Program (HMGP) application to the Federal Emergency
Management Agency (FEMA) for improvements along the lakefront at
Sheridan Road east of Calvary Cemetery.
If the grant is received, the City will receive $3,915,000 in grant funding,
but will need to provide a 25% match of $1,305,000, which will be in
future general obligation bonds unless another source of funding is
identified.
For Action
Resolution 127-R-21, Authorizing the City Manager to Submit Grant
Applications for FederalFunding through the Building Resilient
Infrastructure and C - Pdf
210 - 213
A11.Resolution 128-R-21, Authorizing the City Manager to Submit an
Application for Grant Funds from the Rebuild Downtowns & Main
Streets Capital Grant
Staff recommends City Council adoption of Resolution 128-R-21,
Authorizing the City Manager to Submit an Application for Grant Funds
from the Rebuild Downtowns & Main Streets Capital Grant.
If the grant is received, the City will receive $1,760,000 in grant funding,
but will need to provide a 20% match of $440,000, which will be in future
general obligation bonds unless another source of funding is identified.
Staff is recommending the use of the ARPA economic development
funding to provide the match, but this has not yet been approved by City
Council.
For Action
Resolution 128-R-21, Authorizing the City Manager to Submit an
Application for Grant Funds from the Rebuild Downtowns & Main Streets
Capital Grant - A - Pdf
214 - 217
A12.Ordinance 122-O-21, Amending Various Sections of City Code 10-
11-12 “Parking Meter Zones”
122-O-21, Ordinance adopt Council City the recommends Staff
amending various sections of the City Code 10-11-12 “Parking Meter
Zones,” reducing specific, underutilized parking spaces that require
$2.00 an hour to $0.50 with a maximum time limit from 2 or 4 hours to
12 hours. In addition, staff reviewed all paid City parking throughout the
City with an effort to provide an equal opportunity, where available.
Paid parking revenue is deposited into the Parking Fund - Parking
System Management - Parking Meter Revenue (Account
505.19.7005.53250 and 53251).
For Action
Ordinance 122-O-21, Amending Various Sections of City Code 10-11-12
“Parking Meter Zones” - Attachment - Pdf
218 - 230
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
COUNCILMEMBER REVELLE
P1.Ordinance 120-O-21, Granting a Special Use Permit for a
Convenience Store, Dempster Snack Shop, at 1806 Dempster
Street in the B1 Business District
The Zoning Board of Appeals and staff recommend the adoption of
Ordinance 120-O-21 granting a Convenience Store in the B1 Business
District. The applicant has complied with all zoning requirements and
meets all of the Standards for Special Use for this district.
For Introduction
Ordinance 120-O-21, Granting a Special Use Permit for a Convenience
Store, Dempster Snack Shop, at 1806 Dempster Street in the B1
Business District - - Pdf
231 - 241
P2.Ordinance 123-O-21, Granting A Major Adjustment to the Planned
Development Located at 1900 Sherman Avenue
Staff and Plan Commission recommend approval of the following Major
Adjustments to the Planned Development at 1900 Sherman Avenue
previously approved by ordinance 109-O-20, to construct a 16-story
residential building in the C1a Commercial Mixed-Use Zoning District: 1)
a decrease in the number of dwelling units from 168 to 152, 2) a
decrease in the number of below grade parking spaces from 37 to 25,
and 3) a decrease in zoning height from 172 ft. 8 in. to 168 ft. 4 in.,
subject to the following conditions: 1) That 12 additional parking spaces
to be leased within 1,000 feet of the property to offset the loss in
underground parking, 2) parking for caregivers is paid for, if requested,
by other That 3) the County, Cook of and Authority Housing the
previously approved conditions within Ordinance 109-O-20 still apply.
For Introduction
Ordinance 123-O-21, Granting A Major Adjustment to the Planned
Development Located at 1900 Sherman Avenue - Attachment - Pdf
242 - 457
(X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
COUNCILMEMBER BRAITHWAITE
ED1.Financial Wellness Professional Service Agreement Renewal with
First Northern Credit Union
The Economic Development Committee supports a recommendation to
City Council to renew the professional services agreement with First
Northern Credit Union to deliver a financial wellness education program
for Evanston residents.
For Action
Financial Wellness Professional Service Agreement Renewal with First
Northern Credit Union - Attachment - Pdf
458 - 459
(XI)APPOINTMENTS
APP1.Land Use Commission Membership
Staff recommends that City Council Accept and Place on File this
memorandum relating to the appointment of the members of the newly
formed Land Use Commission.
For Action: Accept and Place on File
Land Use Commission Membership - Attachment - Pdf
460 - 461
(XII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
Motion to convene into Executive Session
(XIV)ADJOURNMENT
(XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
11/24/21 2:30 PM Design and Project Review
Committee