HomeMy WebLinkAbout11.08.21City of
Evanston -
AGENDA
City Council
Monday, November 8, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
City Council convenes at 5:30pm or the conclusion of Administration & Public Works
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.citvofevanston.orq/government/citv-clerk/public-comment-siqn-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.citvofevanston.orq/channel16 or on Cable Channel 16
Page
(1) ROLL CALL - COUNCILMEMBER KELLY
(11) PUBLIC HEARING: TRUTH IN TAXATION HEARING FOR 2021 TAX
LEVY
PH1. Truth in Taxation Hearinq, 22 - 24
Staff requests Council hold the Truth in Taxation public hearing for the
proposed 2021 Tax Levy, which supports the 2022 fiscal year budget.
For Discussion
Truth in Taxation Hearing - Attachment - Pdf
(III) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(IV) CITY MANAGER PUBLIC ANNOUNCEMENTS
Community Resiliency Through The Arts Program
(V) COMMUNICATIONS: CITY CLERK
(VI) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VII) SPECIAL ORDERS OF BUSINESS
SP1. Ordinance 98-0-21: 2022 Budget Ordinance
Staff recommends adoption of Ordinance 98-0-21, approving the 2022
Fiscal Year Budget of the City of Evanston in the amount of
$360,433,520.
For Introduction
Ordinance 98-0-21: 2022 Budaet Ordinance - Attachment - Pdf
25 - 32
SP2. Ordinance 99-0-21: City Tax Levv 33 - 45
Staff request introduction of Tax Levy Ordinance 99-0-21, which levies
the annual property tax for General Operations, Human Services Fund,
Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension
Funds, and the Solid Waste Fund totaling $34,243,983 as extended
(including 3% loss factor). This represents an increase of 1.45% over
the 2020 levy of $33,753,648 as extended.
For Introduction
Ordinance 99-0-21: City Tax Levv - Attachment - Pdf
SP3. Ordinance 100-0-21 General Assistance Tax Levv 46 - 50
Staff request introduction of Tax Levy Ordinance 100-0-21, which levies
the annual property tax for General Assistance in the amount of
$1,340,206 as extended (including 3% loss factor). This represents no
increase over the 2020 levv.
For Introduction
Ordinance 100-0-21 General Assistance Tax Levv - Attachment - Pdf
SP4. Ordinance 101-0-21 Library Tax Levv 51 - 56
Staff recommends adoption of Ordinance 101-0-21, Evanston Library
Fund 2021 Tax Levy. Per ordinance 101-0-21, the annual property tax
for the Evanston Public Library in the amount of $7,476,289 will be
extended for the tax year 2021 (including 3% loss factor). This
represents no increase over the 2020 levy as extended.
For Introduction
Ordinance 101-0-21 Library Tax Levv - Attachment - Pdf
SP5. Ordinance 102-0-21, Levvinq Taxes for Special Service Area #6 for 57 - 60
the Fiscal Year Beqinninq January 1, 2022 and Endinq December
31, 2022
Staff requests adoption of Tax Levy Ordinance 102-0-21, which levies
the annual property tax for Special Service Area #6 in the amount of
$221,000 ($227,835 as extended including a loss factor of 3%). This
represents no increase over the 2020 Levy as extended.
For Introduction
Ordinance 102-0-21 - Tax Levv Special Service Area #6 - Attachment -
Pdf
SP6. Ordinance 103-0-21 - Tax Levv Special Service Area #7 61 - 64
Staff requests adoption of Tax Levy Ordinance 103-0-21, which levies
the annual property tax for Special Service Area #7 in the amount of
$142,000 ($146,392 as extended including loss factor of 3%). This
represents an increase of 0.8% over the 2020 Levy of $145,244 as
extended.
For Introduction
Ordinance 103-0-21 - Tax Levv Special Service Area #7 - Attachment -
Pdf
SP7. Ordinance 104-0-21 - Tax Levv Special Service Area #8 65 - 68
Staff requests adoption of Tax Levy Ordinance 104-0-21, which levies
the annual property tax for Special Service Area #8 in the amount of
$60,200 ($62,006 as extended including loss factor of 3%). This
represents no increase over the 2020 Levy of $60,200 ($62,006 as
extended).
For Introduction
Ordinance 104-0-21 - Tax Levv Special Service Area #8 - Attachment -
Pdf
SP8. Ordinance 105-0-21 - Tax Levy Special Service Area #9 69 - 72
Staff requests adoption of Tax Levy Ordinance 105-0-21, which levies
the annual property tax for Special Service Area #9 in the amount of
$592,665 ($610,995 as extended including loss factor of 3%). This
represents no increase over the 2020 Levy as extended.
For Introduction
Ordinance 105-0-21 - Tax Levv Special Service Area #9 - Attachment -
Pdf
SP9. Resolutions 94-R-21 through 109-R-21 - Debt Service Property Tax 73 - 126
Abatements
Staff recommends review and adoption of Resolutions 94-R-21 through
109-R-21 by the City Council, abating in the amount of $4,623,491
property taxes levied for the year 2021 to pay principal and interest on
general obligation corporate purpose bonds.These resolutions can be
introduced in one motion as stated above and approved through a single
roll call vote.
For Action
Resolutions 94-R-21 through 109-R-21 - Debt Service Propertv Tax
Abatements - Attachment - Pdf
SP10. Allocation of ARPA Funds for Grant Manaqement, Compliance, 127 - 129
Reportinq
Staff recommends consideration of approval by the City Council of
$900,000 in ARPA funding for grant management, compliance, and
reporting. American Rescue Plan Act, 170.99.1700.55251.
For Action
Allocation of ARPA Funds for Grant Manaqement, Compliance,
Reportinq - Attachment - Pdf
(Vill) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1. Approval of the Minutes of the Special Citv Council meetinq of
October 18, 2021 and Approval of the Minutes of the Reaular Citv
Council meetinq of October 25, 2021
Staff recommends approval of the minutes of the Special City Council
meeting of 10.18.2021 and the Regular City Council meeting of
10.25.2021.
For Action
Special Citv Council 10.18.2021
Regular Citv Council 10.25.2021
(IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - COUNCILMEMBER BURNS
Al. Approval of BMO Harris Amazon Credit Card Activitv 130 - 131
Staff recommends approval of the City of Evanston's BMO Harris
Amazon Credit Card Activity for the period ending August 26, 2021, in
the amount of $19,205.31.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
A2. Approval of the Citv of Evanston Pavroll, Bills List, and Credit Card 132 - 181
Activitv
Staff recommends City Council approval of the City of Evanston Payroll
for the period of October 11, 2021, through October 24, 2021, in the
amount of $2,806,037.52, Bills List for November 9, 2021, in the amount
of $3,337,437.23 and credit card activity for the period ending August
26, 2021, in the amount of $253,786.99.
For Action
Approval of the Citv of Evanston Pavroll and Bills List and Credit Card
Activity - Pdf
A3. Approval of Parkinq Garaqe Rate Amendments 182 - 185
Staff requests City Council approve amending the rates at the three
City -owned parking garages beginning January 1, 2022, eliminating free
parking for the first hour and on Sundays. All other hourly rates will
remain the same and continue to provide cheaper rates than on -street
parking. In addition, parking staff will dedicate appropriate Parking
Funds toward Climate Action Resilience Plan projects within the parking
services assets.
Parking revenue is deposited in the Parking Fund - Church -Sherman -
Maple Garage - Daily Tickets(505.19.7025(Church)/7036(Sherman
7037/(Maple).53500.
For Action
Approval of Parkinq Garaqe Rate Amendments - Attachment - Pdf
A4. Approval of Contracts with Alexander Chemical Corporation, 186 - 190
Polvdvne Incorporated, Carus Corporation, and Univar Solutions
USA Incorporated for FY 2022 Water Treatment Chemicals (Bid 2132)
-
Staff recommends City Council authorize the City Manager to execute
agreements with Alexander Chemical Corporation (7593 S. First Road,
LaPorte, IN 46350) in the amount of $415,508.00, Polydyne
Incorporated (One Chemical Plant Road, Riceboro, GA 31323) in the
amount of $81,200.00, Carus Corporation (315 Fifth Street, Peru IL
61354) in the amount of $202,675.20, and Univar Solutions USA Inc.,
(12720 E Hwy 92, trl: 427 Dover, FL 33527) in the amount of
$153,750.00, for the period of January 1, 2022 to December 31, 2022
for the purchase of water treatment chemicals (Bid 21-32), for a total
amount of $853,133.20.
Funding will be provided by the Water Production Bureau Filtration
Business Unit (Accounts 510.40.4220.65015 & 510.40.4220.65030),
which have a total FY 2022 budget request of $854,000.00.
For Action
Approval of Contracts with Alexander Chemical Corporation, Polvdvne
Incorporated, Carus Corporation, and Univar Solutions USA
Incorporated for FY 2022 - Pdf
A5. Approval of Service Aqreement for Upqrades to Five Elevators at 191 - 196
the Maple Avenue Garaqe with Otis Elevator Companii
Staff recommends City Council authorize the City Manager to execute a
service agreement for upgrades to the five elevators at Maple Avenue
Garage with Otis Elevator Company (949 Oak Creek Drive, Lombard,
Illinois) for $199,875. The elevators' current closed -loop door operators
and existing elevator drive are no longer in production and need to be
upgraded to ensure safe operations if something becomes inoperable in
the future.
Funding will be from the Parking Fund - Other Improvements (Account
505.19.7005.65515 - 621018), using savings from the Maple Garage
Security Camera Project CIP Funds budgeted for $400,000 but came in
$200,000 under budget.
For Action
Approval of Service Agreement for Upgrades to Five Elevators at the
Maple Avenue Garage with Otis Elevator Company - Attachment - Pdf
A6. Approval of Buildinq Automation Service Renewal Aqreement for 197 - 214
HVAC Svstems for 2022-2024 with Schneider Electric
Staff recommends City Council authorize the City Manager to execute a
three-year, single -source renewal agreement for the existing Building
Automation System (BAS) with Schneider Electric (17475 Palmer
Boulevard, Homewood, IL 60430) in the amount of $39,006.00 for FY
2022, $40,176.00 for FY 2023, and $41,382.00 for FY 2024. The
agreement will cover hardware, software, and service visits for Heating,
Ventilation, and Air Conditioning (HVAC) systems in 16 City buildings
and properties.
Funding will be from the Facilities -Service Agreements and Contracts
Fund (Account 100.19.1950.62509), with an estimated FY22 budget of
$221,000. The cost is a 3% increase each for 2022, 2023 and 2024.
For Action
Approval of Buildinq Automation Service Renewal Aqreement for HVAC
Svstems for 2022-2024 with Schneider Electric - Attachment - Pdf
A7. Approval of Elevator Service Aqreement Renewal with Otis 215 - 225
Elevator Companv for the Civic Center, Service Center, Maple Ave.,
and Church Street Parkinq Garaqes for 2022-2024
Staff recommends City Council authorize the Interim City Manager to
renew the sole source service and maintenance agreement with Otis
Elevator Company (949 Oak Creek Drive, Lombard, Illinois) for two
elevators at the Civic Center, one freight elevator at the Service Center,
five elevators at the Maple Avenue Parking Garage and three elevators
at the Church Street Parking Garage for $60,000.00 for FY 2022,
$60,000.00 for FY 2023 and $60,000.00 for FY 2024. The proposed 3-
year service agreement is effective from January 1, 2021, to December
31, 2024.
Funding will be from the following funds for FY22: Facilities - Elevator
Contract Costs (Account 100.19.1950.62425) for $4,1645 (budget of
$23,165); Facilities - Service Agreements (Account 100.19.1950.62509)
for $74,845 (budget of $221,000); Parking - Church Garage - Elevator
Contract Costs (Account 505.19.1950.62425) for $16,365 (budget of
$22,000) and Parking - Maple Garage - Elevator Contract Costs
(505.19.7037.62425) for $27,275 (budget of $40,000).
For Action
Approval of Elevator Service Aqreement Renewal with Otis Elevator
Company for the Civic Center, Service Center, Maple Ave., and Church
Street Parking - Pdf
A8. Approval of Amendment No. 1 to the Contract with Holabird and 226 - 254
Root for Architectural and Enqineerinq Services for the Evanston
Animal Shelter Improvements (RFQ 20-53)
Staff recommends the City Council authorize the City Manager to
execute Amendment No. 1 to the contract with Holabird & Root (140
South Dearborn Street, Chicago, Illinois 60603) in the amount of
$626,300 to provide architectural and engineering services for Evanston
Animal Shelter Improvements (RFQ 20-53).
This project will be funded from the Capital Improvement Program 2021
General Obligation Bonds (Account No. 415.40.4121.62145-620016).
This project has an FY 2021 budget of $700,000, all of which is
remaining.
For Action
Approval of Amendment No. 1 to the Contract with Holabird and Root for
Architectural and Enqineerinq Services for the Evanston Animal Shelter
Improvem - Pdf
A9. Approval of Contract with Equipment Manaqement Company for 255 - 259
the purchase of two sets of extrication equipment.
Staff recommends City Council authorize the Interim City Manager to
execute an agreement with Equipment Management Company (22824
West Winchester Dr., Channahon, IL 60410) to purchase two sets of
Gensis eForce S44 Spreaders and related parts and accessories for a
total of $43,384.00. Funding is provided by the Fire Suppression
business unit (100.23.2315.65625) which has an approved FY2021
budget of $70,000 and a YTD balance of $64,239.42.
For Action
Approval of Contract with Equipment Management Company for the
purchase of two sets of extrication equipment. - Attachment - Pdf
A10. Approval of Chanqe Order No. 2 to the Contract with Central Ruq, 260 - 263
and Carpet Company for the Fire Station 4 Interior Renovations
Proiect
Staff recommends that the City Council authorize the Interim City
Manager to execute Change Order No. 2 to the contract with Central
Rug and Carpet Company (3006 Central Street, Evanston, Illinois,
60201) for the Fire Station 4 Interior Renovations project. This change
order will not increase the cost of the contract, but does include a time
extension of 13 calendar days. The time adjustment extends the
completion deadline from October 2, 2021, to November 8, 2021.
For Action
Approval of Chanqe Order No. 2 to the Contract with Central Ruq and
Carpet Company for the Fire Station 4 Interior Renovations Proiect -
Attachment - Pdf
A11. Approval of a Contract with Water Resources Inc. for FY 2021 & 264 - 265
2022 Water Meter Purchases (Bid 21-331
Staff recommends the City Council authorize the City Manager to
execute an agreement with Water Resources Inc. (390 Sadler Ave,
Elgin IL. 60120) for the period of November 8, 2021 to December 31,
2022 to provide water meters (Bid 21-33) in the not -to -exceed amount of
$149,875.00. Funding will be provided by the Water Fund. A detailed
financial analysis is included in the memo.
For Action
Approval of a Contract with Water Resources Inc. for FY 2021 & 2022
Water Meter Purchases (Bid 21-33) - Attachment - Pdf
Al2. Approval of a Contract with Bolder Contractors for the 30" 266 - 271
Transmission Main Construction
Staff recommends that City Council authorize the Interim City Manager
to execute a contract with Bolder Contractors, Inc. (316 Cary Point
Drive, Cary, IL 60013) for the 30" Transmission Main Construction in the
amount of $9,686,118, contingent upon receiving the appropriate loan
funding from the Illinois Environmental Protection Agency (IEPA).
It is anticipated that the IEPA will provide loan funding from the State
Revolving Fund in an amount up to $10,250,000 for construction of this
project. This amount includes a contingency of up to 6% above the bid
price for the project. With this funding, all eligible construction costs will
be funded by a loan repaid over 20 years at 1.1 % interest.
IEPA loan funding for this work will be routed through the Water Fund,
Capital Improvement (Account 513.71.7330.65515 - 417006), which has
an FY 2022 budget allocation of $1,100,000 for this project.
For Action
Approval of a Contract with Bolder Contractors for the 30" Transmission
Main Construction - Attachment - Pdf
A13. Approval of a Contract with Alfred Benesch & Company for 272 - 274
Construction Enqineerinq Services Associated with the 30-Inch
Transmission Main Rehabilitation Project (RFP 17-061
Staff recommends that City Council authorize the City Manager to
execute a contract with Alfred Benesch & Company (205 North Michigan
Avenue, Suite 2400, Chicago, IL) for construction engineering services
associated with the 30-Inch Transmission Main Rehabilitation Project
(RFP 17-06) in the amount of $747,392, contingent upon receiving the
appropriate loan funding from the Illinois Environmental Protection
Agency (IEPA). It is anticipated that the IEPA will provide loan funding
from the State Revolving Fund for the construction engineering services
for this project. With this funding, all eligible construction engineering
costs will be funded by a loan repaid over 20 years at 1.1 % interest.
IEPA loan funding for this work will be routed through the Water Fund,
Capital Improvement (Account 513.71.7330.62145 — 417006), which
has an FY 2021 budget allocation of $100,000 and an FY 2022 budget
allocation of $700,000 for this project.
For Action
Approval of a Contract with Alfred Benesch & Company for Construction
Enqineerinq Services Associated with the 30-Inch Transmission Main
Rehabilitatio - Pdf
A14. Approval of Contract with Benchmark Construction Co., Inc. for 275 - 280
Larqe Diameter Sewer Rehabilitation - Greenleaf Street (Bid 21-35)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Benchmark Construction Co., Inc. (2260
Southwind Blvd., Bartlett, IL 60103) for the Large Diameter Sewer
Rehabilitation — Greenleaf Street (Bid 21-35) in the amount of
$1,188,060, contingent upon receiving the appropriate loan funding from
the Illinois Environmental Protection Agency (IEPA).
It is anticipated that the IEPA will provide loan funding from the State
Revolving Fund in an amount up to $1,223,702 for construction of this
project. This amount includes a contingency of up to 3% above the bid
price for the project. With this funding, all eligible construction costs will
be funded by a loan repaid over 20 years at 1.11 % interest.
IEPA loan funding for this work will be routed through the Sewer Fund,
Capital Improvement (Account 515.40.4535.65515 - 421009), which has
an FY 2021 budget allocation of $2,000,000 for this project.
For Action
Approval of Contract with Benchmark Construction Co., Inc. for Larqe
Diameter Sewer Rehabilitation - Greenleaf Street (Bid 21-35) -
Attachment - Pdf
A15. Approval of Amendment No. 1 to the contract with Wiss, Jannev, 281 - 295
Elstner, Associates, Inc. for Parking Garaqe Structural Assessment
(RFP 20-19)
Staff recommends the City Council authorize the City Manager to
execute Amendment No. 1 to the contract with Wiss, Janney, Elstner,
Associates, Inc. (330 Pfingsten Road, Northbrook, IL 60062) for the
Parking Garage Structural Assessment (RFP 20-19) in the amount of
$115,600.
In accordance with Resolution 77-R-21 adopted by the City Council on
08/09/21, funding for this project is provided from the American Rescue
Plan Act (Account 505.19.7005.62145 - 620010) in the amount of
$107,600, which will be funneled through the Parking Fund. In 2023,
$8,000 will need to be budgeted from 2023 General Obligation Bonds
(415.40.4123.62145 - 620010) unless another source of funding is
identified.
For Action
Approval of Amendment No. 1 to the contract with Wiss, Jannev,
Elstner, Associates, Inc. for Parkinq Garage Structural Assessment
(RFP 20-19) - Attach - Pdf
A16. Approval of increase in P.O. 2021-336 by $25,000 for Tennis 296 - 308
program at Chandler-Newberqer Communitv Center
Staff recommends the City Council authorize the City Manager to
approve the increase in PO 2021-336 by $25,000 for tennis
programming at Chandler -Newberger Community Center with Sports
For Life, LLC.
Expenses will be charged to (Instructor Services) 100.30.3035.62505
which has a 2021 budget expense line of $131,900. This line item is
underfunded and offset by revenues in 100.30.3035.53565 which has an
annual budget of $525,000 with a current balance of $763,702.73 being
generated year to date. The additional revenue will offset these
additional expenses.
For Action
Approval of increase in P.O. 2021-336 by $25,000 for Tennis program at
Chandler -Newberger Community Center - Attachment - Pdf
A17. Resolution 114-R-21, Authorizing the Mavor to Siqn a Local Public 309 - 325
Aqencv Aqreement with the Illinois Department of Transportation
for Federal Participation for the Green Bav Road Corridor
Improvement Proiect Phase II Engineerinq,
Staff recommends adoption of Resolution 114-R-21, Authorizing the
Mayor to sign a Local Public Agency Agreement with the Illinois
Department of Transportation for federal participation for the Green Bay
Road Corridor Improvement Project Phase II Engineering. The
Agreement establishes the maximum grant funding of the engineering
cost, not to exceed $286,120, and commits Evanston to fund $203,860
of the engineering cost.Funding for this project will be from the Capital
Improvement Fund 2021 General Obligation Bonds (Account
415.40.4121.62145-419025) in the amount of $203,860 and from the
Surface Transportation Grant (STP) in the amount of $286,120 (Account
415.40.4219.62145-419025).
For Action
Resolution 114-R-21, Authorizing the Mavor to Sign a Local Public
Aqencv Agreement with the Illinois Department of Transportation for
Federal Particip - Pdf
A18. Resolution 115-R-21, Authorizinq the Citv Manaqer to Siqn a Local 326 - 346
Public Aqencv Enqineerinq Services Aqreement with Kimlev-Horn
for the Green Bav Road Corridor Improvement Project Phase II
Engineerinq
Staff recommends approval of Resolution 115-R-21, authorizing the City
Manager to Sign a Local Public Agency Engineering Services
Agreement with Kimley-Horn (4201 Winfield Road, Warrenville, IL
60055) for the Green Bay Corridor Improvement Project. This contract
is in the amount of $489,980. Funding for this project will be from the
Capital Improvement Fund 2021 General Obligation Bonds (Account
415.40.4121.62145-419025) in the amount of $203,860 and from the
Surface Transportation Grant (STP) in the amount of $286,120 (Account
415.40.4219.62145-419025).
For Action
Resolution 115-R-21, Authorizinq the City Manaqer to Siqn a Local
Public Aqencv Engineerinq Services Aqreement with Kimlev-Horn for
the Green Bav Road - Pdf
A19. Resolution 121-R-21, Authorizinq the Citv Manaqer to Enter into a 347 - 377
Nine Month Renewal Lease Aqreement for Studio Space at the
Noves Cultural Arts Center with Evanston Children's Choir
Staff recommends approval of Resolution 121-R-21 authorizing the City
Manager to enter into an agreement for a nine (9)-month renewal lease
term with Evanston Children's Choir. Revenues are deposited into the
Noyes Cultural Arts Business Unit 100.30.3710.53565.
For Action
Resolution 121-R-21, Authorizinq the Citv Manaqer to Enter into a Nine
Month Renewal Lease Aqreement for Studio Space at the Noyes
Cultural Arts Cente - Pdf
A20. Resolution 119-R-21, Authorizinq the Citv Manaqer to Enter into 378 - 410
Twelve Month Lease Aqreements for Studio Spaces at the Noves
Cultural Arts Center
Staff recommends City Council approval of Resolution 119-R-21
authorizing the City Manager to enter into twenty-four (24) renewal
agreements for twelve (12) month lease term for the artist leases for
studios at the Noyes Cultural Arts Center (NCAC).
Revenues are deposited into the Noyes Cultural Arts Business Unit
100.30.3710.53565.
For Action
Resolution 119-R-21, Authorizinq the Citv Manaqer to Enter into Twelve
Month Lease Aqreements for Studio Spaces at the Noves Cultural Arts
Center - At - Pdf
A21. Resolution 122-R-21 — Authorizinq the Citv Manager to Execute an 411 - 451
Amendment to the Grant Aqreement Dated April 16, 2021 between
Cook County Department of Animal and Rabies Control, Evanston
Animal Shelter Association ("EASA") and the Citv of Evanston.
Staff recommends the City Council adopt Resolution 122-R-21,
authorizing the City Manager to execute an amendment to the grant
agreement dated April 16, 2021 between Cook County Department of
Animal and Rabies Control, Evanston Animal Shelter Association and
the City of Evanston.
For Action
Resolution 122-R-21 — Authorizinq the Citv Manaqer to Execute an
Amendment to the Grant Agreement Dated April 16, 2021 between
Cook County Department - Pdf
A22. Ordinance 121-0-21, Amendinq Citv Code Section 10-4-1 452 - 457
"Stoppinq, Standinq or Parkinq Prohibited in Specified Places" and
10-4-2 "Obstructinq Traffic"
Staff recommends the City Council adopt Ordinance 121-0-21,
amending City Code Sections 10-4-1 "Stopping, Standing or Parking
Prohibited in Specified Places" and 10-4-2 "Obstructing Traffic." This
Ordinance will bring all safety -related parking restrictions and traffic
obstruction fines that may potentially impact pedestrians equal to other
fines implemented by the City, such as blocking of bicycle lanes and
street sweeping.
Revenue is deposited in General Fund - Parking Enforcement and
Tickets (Account 100.19.1932.52505).
For Introduction
Ordinance 121-0-21, Amendinq City Code Section 10-4-1 "Stoppinq,
Standinq or Parkinq Prohibited in Specified Places" and 10-4-2
"Obstructing Traffic" - Pdf
A23. Ordinance 122-0-21, Amendinq Various Sections of Citv Code 10- 458 - 470
11-12 "Parking Meter Zones"
Staff recommends the City Council adopt Ordinance 122-0-21,
amending various sections of the City Code 10-11-12 "Parking Meter
Zones," reducing specific, underutilized parking spaces that require
$2.00 an hour to $0.50 with a maximum time limit from 2 or 4 hours to
12 hours. In addition, staff reviewed all paid City parking throughout the
City with an effort to provide an equal opportunity, where available.
Paid parking revenue is deposited into the Parking Fund - Parking
System Management - Parking Meter Revenue (Account
505.19.7005.53250 and 53251).
For Introduction
Ordinance 122-0-21, Amendinq Various Sections of Citv Code 10-11-12
"Parking Meter Zones" - Attachment - Pdf
A24. Ordinance 95-0-21 Authorizinq the Citv Manaqer to Execute a Sale 471 - 493
Contract for Citv Owned Real Propertv Located at 2022-2026
Central Street
Staff recommends City Council adoption of ordinance 95-0-21
Authorizing the City Manager to Execute a Sale Contract for City Owned
Property.
For Action
Ordinance 95-0-21 Authorizinq the Citv Manager to Execute a Sale
Contract for Citv Owned Real Propertv Located at 2022-2026 Central
Street - Attachmen - Pdf
A25. Ordinance 108-0-21, Sale of Surplus Propertv Fleet/Equipment 494 - 498
Vehicles Owned by the Citv of Evanston
Staff recommends that City Council adopt Ordinance 108-0-21,
directing the City Manager to offer the sale of vehicles/equipment owned
by the City through public auction through GovDeals, an online auction
system utilized by government agencies, or any other subsequent
America's Online Auction. These vehicles have been determined to be
surplus due to new vehicle replacements being placed into service or
vehicles that had to be taken out of service for safety reasons with the
intention of eventual replacement.
For Action
Ordinance 108-0-21, Sale of Surplus Propertv Fleet/Equipment
Vehicles Owned by the Citv of Evanston - Attachment - Pdf
A26. Ordinance 114-0-21, Amendinq Citv Code Section 7-12-17 to 499 - 507
Increase Water Charqes and Establish an Affordable Rate
Staff recommends City Council adoption of Ordinance 114-0-21,
Amending City Code Section 7-12-17 to Increase Water Charges and
Establish an Affordable Water Rate. The proposed ordinance would
increase the water charges by 9.53% and establish an affordable water
rate of $1.99 per billing unit.
For Action
Ordinance 114-0-21, Increasinq Meter Charqes and Water Rates -
Attachment - Pdf
A27. Ordinance 113-0-21, Amendinq Citv Code Section 7-13-3 to 508 - 512
Decrease Sewer User Rates
Staff recommends City Council adoption of Ordinance 113-0-21,
amending City Code Section 7-13-3 to reduce the sewer user rate by
5.0%, from $3.24 to $3.08 per billing unit (100 cubic feet of water
consumed). The proposed ordinance would also establish an affordable
sewer rate of $1.94 per billing unit for community members who qualify
for the Low Income Home Energy Assistance Program.
For Action
Ordinance 113-0-21, Amendinq Citv Code Section 7-13-3 to Decrease
Sewer User Rates - Attachment - Pdf
(X) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
COUNCILMEMBER REVEILLE
P1. Ordinance 116-0-21, Amendinq the Citv of Evanston's Leaf Blower 513 - 518
Policv to Remove Leaf Blowers from 9-5-20, "Noises Prohibited"
and to add the Leaf Blower Policv to Title 8, "Health and
Sanitation"
Staff recommends City Council adoption of Ordinance 116-0-21,
Amending the City of Evanston's Leaf Blower Policy to Remove Leaf
Blowers from 9-5-20, "Noises Prohibited" and to add the Leaf Blower
Policy to Title 8, "Health and Sanitation". This ordinance amends the
times and days when leaf blowers are permitted to be used in Evanston,
modifies the penalty for violating the new rules, and calls for a transition
from the use of gas -powered leaf blowers to the exclusive use of electric
leaf blowers effective April 1, 2023.
For Action
Ordinance 116-0-21, Amendinq the Citv of Evanston's Leaf Blower
Policv to Remove LeafBlowers from 9-5-20, "Noises Prohibited" and to
add the Leaf Blo - Pdf
P2. Ordinance 111-0-21, Extendinq the Time for the Applicant to 519 - 582
Obtain a Buildinq Permit to Construct the Planned Development at
1900 Sherman Street Previously Authorized by Ordinance 109-0-20
Staff recommends the adoption of Ordinance 111-0-21 to extend the
time to obtain a building permit for the construction of the Planned
Development at 1900 Sherman Avenue, originally approved in
November of 2020. The Ordinance grants a twelve-month extension to
obtain building permits for construction of the building on the property.
For Action
Ordinance 111-0-21, Extendinq the Time for the Applicant to Obtain a
Buildinq Permit to Construct the Planned Development at 1900
Sherman Street Previ - Pdf
(XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE -
COUNCILMEMBER BRAITHWAITE
HS1. Ordinance 118-0-21, Amendinq the Citv Ordinance to Update the 583 - 591
Undertakers Municipal Code and Authorize the Citv Clerk To Issue
Death Certificates
Staff recommends that the City Council approve Ordinance 118-0-21,
amending the Municipal Code to authorize the City Clerk to issue death
certificates and update the Undertakers municipal code for City Council
adoption.
For Introduction
Ordinance118-0-21, Amendinq the Citv Ordinance to Update the
Undertakers Municipal Code and Authorize the Citv Clerk To Issue
Death Certificates - Att - Pdf
HS2. Contract Renewal for AMITA (Presence) Behavioral Health for 592 - 599
Critical Health Services
Staff recommends that the City Council authorize the City Manager to
renew the Service Provider Agreement between AMITA Behavioral
Health (Presence Health) and the City of Evanston for the provision of
24-hour crisis line access, mental health crisis intervention and various
community outreach and education services at a cost of $143,333.00.
The Agreement is dated January 1, 2022 to December 31, 2022.
Funding is provided by the Human Services Fund Community Outreach
Program line item (Account 176.24.2445.62491).
For Action
Contract Renewal for AMITA (Presence) Behavioral Health for Critical
Health Services - Attachment - Pdf
HS3. Resolution 123-R-21, Professional Services Aqreement with James 600 - 621
B. Moran Center for 2021 Certificate of Rehabilitation Program
Staff recommends the City Council approve Resolution 123-R-21
authorizing the Interim City Manager to execute an agreement between
the City of Evanston and the James B. Moran Center for Youth
Advocacy (1900A Dempster Street Evanston IL Evanston, IL 60201) to
provide legal services for not less than 15 Evanston residents to secure
Certificates of Rehabilitation, expungement and criminal records sealing
in an amount not to exceed $30,000.
Health and Human Services, Youth and Young Adult Engagement
Division (Account 176.24.3215.62490).
For Action
Resolution 123-R-21, Professional Services Aqreement with James B.
Moran Center for 2021 Certificate of Rehabilitation Program -
Attachment - Pdf
HS4. Approval of 2021 Fundinq Recommendations by the Social 622 - 625
Services Committee for Case Manaqement and Safetv Net Services
The Human Services Committee, Social Services Committee (SSC) and
staff recommend approval by the City Council of City funding totaling
$842,770 to 14 non-profit agencies to provide Case Management and
Safety Net social services to Evanston residents. Allocations range from
$22,500 to $150,000 for 6 Case Management and 10 Safety Net
programs/services.
The total available funding for public services is $1,171,682
• $283,576 in 2021 CDBG Entitlement to be used for public
services, account number 215.21.5240.56001
• $763,373 from the Human Services Fund (MHB) budgeted in
2021, account number 176.24.4651.65546
• $124,733 in 2020 CDBG Entitlement reallocated for social
services funding as allowed under the CARES Act to prevent,
prepare for and respond to the coronavirus, account number
215.21.5240.56001
Each agency has a separate account number for each grant to identify
and disburse funds. The remaining $178,912, will be allocated at a later
date for support services.
For Action
Approval of 2021 Fundinq Recommendations by the Social Services
Committee for Case Management and Safetv Net Services - Attachment
- Pdf
HS5. Acquisition of the Public Art Donation Sculpture "Ice Cream 626 - 637
Throne"
The staff recommends that the City Council approve of the proposed
donation of the sculpture titled "Ice Cream Throne".
For Action
Public Art Donation Submission - Pdf
(XII) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
COUNCILMEMBER BRAITHWAITE
ED1. Resolution 117-R-21 Main Street and Howard Street Retail and 638 - 648
Food Establishment Infrastructure Construction / Pandemic Grant
Proqram
Economic Development Committee recommends City Council approval
of resolution 117-R-21 authorizing the City Manager to administer the
Howard and Main Street grant agreement to assist Retail and Food
Establishments impacted by pandemic / infrastructure construction
related revenue losses Economic Development Accounts including
100.15.5300.65522, 62663, 62664, and 62659 (summarized in detail in
the table in the memo summary).
For Action
Resolution 117-R-21 Main Street and Howard Street Retail and Food
Establishment Infrastructure Construction / Pandemic Grant Program -
Attachment - Pdf
ED2. Resolution 124-R-21 The Aux Cook Countv Special Assessment 649 - 703
Class 7c Incentive Reauest
Economic Development Committee recommends City Council approve
Resolution 124-R-21 supporting a Special Assessment Class 7c
Incentive.
For Action
Resolution 124-R-21 The Aux Cook Countv Special Assessment Class
7c Incentive Request - Attachment - Pdf
ED3. Request for Fundinq for Eco & the Flaminqo Throuqh the 704 - 714
Storefront Modernization Grant and the Entrepreneurship Support
Grant
Economic Development Committee supports a recommendation to the
City Council for approval of financial assistance on a 50/50 cost -sharing
basis through the Storefront Modernization Program to Eco & The
Flamingo at 1551 Sherman Ave, in an amount not to exceed $3,350 and
through the Entrepreneurship Support Program in an amount not to
exceed $5,000. For FY 2021, the Business District Improvements
account (GL # 100.15.5300.65522) was allocated $150,000. To date,
there is a remaining balance of $75,628.32. The Entrepreneurship
Support account (GL # 100.15.5300.62664) was allocated $50,000 and
has a remaining balance of $32,982.66.
For Action
Request for Fundinq for Eco & the Flamingo Throuqh the Storefront
Modernization Grant and the Entrepreneurship Support Grant -
Attachment - Pdf
ED4. Request for Funding for 800 Greenwood LLC Through the 715 - 738
Storefront Modernization Grant
Economic Development Committee supports a recommendation to the
City Council for approval of financial assistance on a 50/50 cost -sharing
basis through the Storefront Modernization Program to 800 Greenwood
LLC at 800 Greenwood Street, in an amount not to exceed $10,000.00
for the installation of new doors and exterior painting and repair. For FY
2021, the Business District Improvements account (GL #
100.15.5300.65522) was allocated $150,000. To date, there is a
remaining balance of $75,628.32.
For Action
Request for Fundinq for 800 Greenwood LLC Throuqh the Storefront
Modernization Grant - Attachment - Pdf
ED5. Request for Funding for Oceaniaue Throuqh Storefront 739 - 746
Modernization Grant
The Economic Development Committee supports a recommendation to
the City Council for approval of financial assistance on a 50/50 cost -
sharing basis through the Storefront Modernization Program to
Oceanique at 505 Main Street, in an amount not to exceed $2,920 for
the installation of a new awning. For FY 2021, the Business District
Improvements account (GL # 100.15.5300.65522) was allocated
$150,000. To date, there is a remaining balance of $75,628.32.
For Action
Request for Fundinq for Oceanique Through Storefront Modernization
Grant - Attachment - Pdf
(XIII) APPOINTMENTS
AP1. Approval of Boards, Commissions, and Committee Appointments
The Mayor recommend City Council approval of appointments to the
Preservation Commission, Commission on Aging, and Environment
Board.
For Action
Approval of Boards. Commissions, and Committee Appointments -
Attachment - Pdf
(XIV) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XV) EXECUTIVE SESSION
747
(XVI) ADJOURNMENT
(XVII) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
11/11/21 8:30 AM Referrals Committee
11/11/21 6:30 PM Environment Board
11/11/21 7:00 PM Social Services Committee
11/11/21 7:00 PM Joint 6th & 7th Ward Budget Meeting
- Virtual