HomeMy WebLinkAbout11.08.21AGENDA
City Council
Monday, November 8, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
City Council convenes at 5:30pm or the conclusion of Administration & Public Works
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - COUNCILMEMBER KELLY
(II)PUBLIC HEARING: TRUTH IN TAXATION HEARING FOR 2021 TAX
LEVY
PH1.Truth in Taxation Hearing
Staff requests Council hold the Truth in Taxation public hearing for the
proposed 2021 Tax Levy, which supports the 2022 fiscal year budget.
For Discussion
Truth in Taxation Hearing - Attachment - Pdf
22 - 24
(III)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(IV)CITY MANAGER PUBLIC ANNOUNCEMENTS
Community Resiliency Through The Arts Program
(V)COMMUNICATIONS: CITY CLERK
(VI)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, for provided be shall all forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VII)SPECIAL ORDERS OF BUSINESS
SP1.Ordinance 98-O-21: 2022 Budget Ordinance
Staff recommends adoption of Ordinance 98-O-21, approving the 2022
Fiscal amount the in Evanston of Budget the of Year of City
$360,433,520.
For Introduction
Ordinance 98-O-21: 2022 Budget Ordinance - Attachment - Pdf
25 - 32
SP2.Ordinance 99-O-21: City Tax Levy
Staff request introduction of Tax Levy Ordinance 99-O-21, which levies
the annual property tax for General Operations, Human Services Fund,
Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension
Funds, and the Solid Waste Fund totaling $34,243,983 as extended
(including 3% loss factor). This represents an increase of 1.45% over
the 2020 levy of $33,753,648 as extended.
For Introduction
Ordinance 99-O-21: City Tax Levy - Attachment - Pdf
33 - 45
SP3.Ordinance 100-O-21 General Assistance Tax Levy
Staff request introduction of Tax Levy Ordinance 100-O-21, which levies
the of the in Assistance amount for tax property annual General
$1,340,206 as extended (including 3% loss factor). This represents no
increase over the 2020 levy.
For Introduction
Ordinance 100-O-21 General Assistance Tax Levy - Attachment - Pdf
46 - 50
SP4.Ordinance 101-O-21 Library Tax Levy
Staff recommends adoption of Ordinance 101-O-21, Evanston Library
Fund 2021 Tax Levy. Per ordinance 101-O-21, the annual property tax
for the Evanston Public Library in the amount of $7,476,289 will be
extended factor). This loss the (including 2021 year tax for 3%
represents no increase over the 2020 levy as extended.
For Introduction
Ordinance 101-O-21 Library Tax Levy - Attachment - Pdf
51 - 56
SP5.Ordinance 102-O-21, Levying Taxes for Special Service Area #6 for
the Fiscal Year Beginning January 1, 2022 and Ending December
31, 2022
Staff requests adoption of Tax Levy Ordinance 102-O-21, which levies
the annual property tax for Special Service Area #6 in the amount of
$221,000 ($227,835 as extended including a loss factor of 3%). This
represents no increase over the 2020 Levy as extended.
For Introduction
Ordinance 102-O-21 - Tax Levy Special Service Area #6 - Attachment -
Pdf
57 - 60
SP6.Ordinance 103-O-21 - Tax Levy Special Service Area #7
Staff requests adoption of Tax Levy Ordinance 103-O-21, which levies
the annual property tax for Special Service Area #7 in the amount of
$142,000 ($146,392 as extended including loss factor of 3%). This
represents an increase of 0.8% over the 2020 Levy of $145,244 as
extended.
For Introduction
Ordinance 103-O-21 - Tax Levy Special Service Area #7 - Attachment -
Pdf
61 - 64
SP7.Ordinance 104-O-21 - Tax Levy Special Service Area #8
Staff requests adoption of Tax Levy Ordinance 104-O-21, which levies
the annual property tax for Special Service Area #8 in the amount of
$60,200 3%). of factor This including extended as ($62,006 loss
represents no increase over the 2020 Levy of $60,200 ($62,006 as
extended).
For Introduction
Ordinance 104-O-21 - Tax Levy Special Service Area #8 - Attachment -
Pdf
65 - 68
SP8.Ordinance 105-O-21 - Tax Levy Special Service Area #9
Staff requests adoption of Tax Levy Ordinance 105-O-21, which levies
the annual property tax for Special Service Area #9 in the amount of
$592,665 ($610,995 as extended including loss factor of 3%). This
represents no increase over the 2020 Levy as extended.
For Introduction
Ordinance 105-O-21 - Tax Levy Special Service Area #9 - Attachment -
Pdf
69 - 72
SP9.Resolutions 94-R-21 through 109-R-21 - Debt Service Property Tax
Abatements
Staff recommends review and adoption of Resolutions 94-R-21 through
109-R-21 by the City Council, abating in the amount of $4,623,491
property taxes levied for the year 2021 to pay principal and interest on
general obligation corporate purpose bonds.These resolutions can be
introduced in one motion as stated above and approved through a single
roll call vote.
For Action
Resolutions 94-R-21 through 109-R-21 - Debt Service Property Tax
Abatements - Attachment - Pdf
73 - 126
SP10.Allocation of ARPA Funds for Grant Management, Compliance,
Reporting
Staff recommends consideration of approval by the City Council of
$900,000 in ARPA funding for grant management, compliance, and
reporting. American Rescue Plan Act, 170.99.1700.55251.
For Action
Allocation of ARPA Funds for Grant Management, Compliance,
Reporting - Attachment - Pdf
127 - 129
(VIII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Special City Council meeting of
October 18, 2021 and Approval of the MInutes of the Regular City
Council meeting of October 25, 2021
Staff recommends approval of the minutes of the Special City Council
meeting of Council City meeting the and 10.18.2021 of Regular
10.25.2021.
For Action
Special City Council 10.18.2021
Regular City Council 10.25.2021
(IX)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - COUNCILMEMBER BURNS
A1.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending August 26, 2021, in
the amount of $19,205.31.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
130 - 131
A2.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of October 11, 2021, through October 24, 2021, in the
amount of $2,806,037.52, Bills List for November 9, 2021, in the amount
of $3,337,437.23 and credit card activity for the period ending August
26, 2021, in the amount of $253,786.99.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
132 - 181
A3.Approval of Parking Garage Rate Amendments
Staff requests City Council approve amending the rates at the three
City-owned parking garages beginning January 1, 2022, eliminating free
parking for the first hour and on Sundays. All other hourly rates will
remain the same and continue to provide cheaper rates than on-street
parking. In addition, parking staff will dedicate appropriate Parking
Funds toward Climate Action Resilience Plan projects within the parking
services assets.
Parking revenue is deposited in the Parking Fund - Church-Sherman-
Maple Garage - Daily Tickets (505.19.7025(Church)/7036(Sherman
7037/(Maple).53500.
For Action
Approval of Parking Garage Rate Amendments - Attachment - Pdf
182 - 185
A4.Corporation, Chemical Alexander of Contracts Approval with
Polydyne Incorporated, Carus Corporation, and Univar Solutions
USA Incorporated for FY 2022 Water Treatment Chemicals (Bid 21-
32)
Staff recommends City Council authorize the City Manager to execute
agreements with Alexander Chemical Corporation (7593 S. First Road,
LaPorte, $415,508.00, Polydyne of the in 46350) IN amount
Incorporated (One Chemical Plant Road, Riceboro, GA 31323) in the
amount of $81,200.00, Carus Corporation (315 Fifth Street, Peru IL
61354) in the amount of $202,675.20, and Univar Solutions USA Inc.,
(12720 FL of amount the in 33527) Dover, trl: 92, Hwy E 427
$153,750.00, for the period of January 1, 2022 to December 31, 2022
for the purchase of water treatment chemicals (Bid 21-32), for a total
amount of $853,133.20.
Funding will be provided by the Water Production Bureau Filtration
Business Unit (Accounts 510.40.4220.65015 & 510.40.4220.65030),
which have a total FY 2022 budget request of $854,000.00.
For Action
Approval of Contracts with Alexander Chemical Corporation, Polydyne
Incorporated, Carus Corporation, and Univar Solutions USA
Incorporated for FY 2022 - Pdf
186 - 190
A5.Approval of Service Agreement for Upgrades to Five Elevators at
the Maple Avenue Garage with Otis Elevator Company
Staff recommends City Council authorize the City Manager to execute a
service agreement for upgrades to the five elevators at Maple Avenue
Garage with Otis Elevator Company (949 Oak Creek Drive, Lombard,
Illinois) for $199,875. The elevators’ current closed-loop door operators
and existing elevator drive are no longer in production and need to be
upgraded to ensure safe operations if something becomes inoperable in
the future.
Funding will be from the Parking Fund - Other Improvements (Account
505.19.7005.65515 - 621018), using savings from the Maple Garage
Security Camera Project CIP Funds budgeted for $400,000 but came in
$200,000 under budget.
For Action
Approval of Service Agreement for Upgrades to Five Elevators at the
Maple Avenue Garage with Otis Elevator Company - Attachment - Pdf
191 - 196
A6.Approval of Building Automation Service Renewal Agreement for
HVAC Systems for 2022-2024 with Schneider Electric
Staff recommends City Council authorize the City Manager to execute a
three-year, single-source renewal agreement for the existing Building
Automation System (BAS) with Schneider Electric (17475 Palmer
Boulevard, Homewood, IL 60430) in the amount of $39,006.00 for FY
2022, $40,176.00 for FY 2023, and $41,382.00 for FY 2024. The
agreement will cover hardware, software, and service visits for Heating,
Ventilation, and Air Conditioning (HVAC) systems in 16 City buildings
and properties.
Funding will be from the Facilities-Service Agreements and Contracts
Fund (Account 100.19.1950.62509), with an estimated FY22 budget of
$221,000. The cost is a 3% increase each for 2022, 2023 and 2024.
For Action
Approval of Building Automation Service Renewal Agreement for HVAC
Systems for 2022-2024 with Schneider Electric - Attachment - Pdf
197 - 214
A7.Approval of Elevator Service Agreement Renewal with Otis
Elevator Company for the Civic Center, Service Center, Maple Ave.,
and Church Street Parking Garages for 2022-2024
Staff recommends City Council authorize the Interim City Manager to
renew the sole source service and maintenance agreement with Otis
Elevator Company (949 Oak Creek Drive, Lombard, Illinois) for two
elevators at the Civic Center, one freight elevator at the Service Center,
five elevators at the Maple Avenue Parking Garage and three elevators
at the Church Street Parking Garage for $60,000.00 for FY 2022,
$60,000.00 for FY 2023 and $60,000.00 for FY 2024. The proposed 3-
year service agreement is effective from January 1, 2021, to December
31, 2024.
Funding will be from the following funds for FY22: Facilities - Elevator
Contract Costs (Account 100.19.1950.62425) for $4,1645 (budget of
$23,165); Facilities - Service Agreements (Account 100.19.1950.62509)
for $74,845 (budget of $221,000); Parking - Church Garage - Elevator
Contract Costs (Account 505.19.1950.62425) for $16,365 (budget of
$22,000) and Parking - Maple Garage - Elevator Contract Costs
(505.19.7037.62425) for $27,275 (budget of $40,000).
For Action
Approval of Elevator Service Agreement Renewal with Otis Elevator
Company for the Civic Center, Service Center, Maple Ave., and Church
Street Parking - Pdf
215 - 225
A8.Approval of Amendment No. 1 to the Contract with Holabird and
Root for Architectural and Engineering Services for the Evanston
Animal Shelter Improvements (RFQ 20-53)
Staff recommends the City Council authorize the City Manager to
execute Amendment No. 1 to the contract with Holabird & Root (140
South amount of the Dearborn 60603) Illinois Chicago, Street, in
$626,300 to provide architectural and engineering services for Evanston
Animal Shelter Improvements (RFQ 20-53).
This project will be funded from the Capital Improvement Program 2021
General Obligation Bonds (Account No. 415.40.4121.62145-620016).
This project has an FY 2021 budget of $700,000, all of which is
remaining.
For Action
Approval of Amendment No. 1 to the Contract with Holabird and Root for
Architectural and Engineering Services for the Evanston Animal Shelter
Improvem - Pdf
226 - 254
A9.Approval of Contract with Equipment Management Company for
the purchase of two sets of extrication equipment.
Staff recommends City Council authorize the Interim City Manager to
execute an agreement with Equipment Management Company (22824
West Winchester Dr., Channahon, IL 60410) to purchase two sets of
Gensis eForce S44 Spreaders and related parts and accessories for a
total of $43,384.00. Funding is provided by the Fire Suppression
business unit (100.23.2315.65625) which has an approved FY2021
budget of $70,000 and a YTD balance of $64,239.42.
For Action
Approval of Contract with Equipment Management Company for the
purchase of two sets of extrication equipment. - Attachment - Pdf
255 - 259
A10.Approval of Change Order No. 2 to the Contract with Central Rug
and Carpet Company for the Fire Station 4 Interior Renovations
Project
Staff recommends that the City Council authorize the Interim City
Manager to execute Change Order No. 2 to the contract with Central
Rug and Carpet Company (3006 Central Street, Evanston, Illinois,
60201) for the Fire Station 4 Interior Renovations project. This change
order will not increase the cost of the contract, but does include a time
extension of 13 calendar days. The time adjustment extends the
completion deadline from October 2, 2021, to November 8, 2021.
For Action
Approval of Change Order No. 2 to the Contract with Central Rug and
Carpet Company for the Fire Station 4 Interior Renovations Project -
Attachment - Pdf
260 - 263
A11.Approval of a Contract with Water Resources Inc. for FY 2021 &
2022 Water Meter Purchases (Bid 21-33)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Water Resources Inc. (390 Sadler Ave,
Elgin IL. 60120) for the period of November 8, 2021 to December 31,
2022 to provide water meters (Bid 21-33) in the not-to-exceed amount of
$149,875.00. Funding will be provided by the Water Fund. A detailed
financial analysis is included in the memo.
For Action
Approval of a Contract with Water Resources Inc. for FY 2021 & 2022
Water Meter Purchases (Bid 21-33) - Attachment - Pdf
264 - 265
A12.Approval of a Contract with Bolder Contractors for the 30"
Transmission Main Construction
Staff recommends that City Council authorize the Interim City Manager
to execute a contract with Bolder Contractors, Inc. (316 Cary Point
Drive, Cary, IL 60013) for the 30" Transmission Main Construction in the
amount of $9,686,118, contingent upon receiving the appropriate loan
funding from the Illinois Environmental Protection Agency (IEPA).
It is anticipated that the IEPA will provide loan funding from the State
Revolving Fund in an amount up to $10,250,000 for construction of this
project. This amount includes a contingency of up to 6% above the bid
price for the project. With this funding, all eligible construction costs will
be funded by a loan repaid over 20 years at 1.1% interest.
IEPA loan funding for this work will be routed through the Water Fund,
Capital Improvement (Account 513.71.7330.65515 - 417006), which has
an FY 2022 budget allocation of $1,100,000 for this project.
For Action
Approval of a Contract with Bolder Contractors for the 30" Transmission
Main Construction - Attachment - Pdf
266 - 271
A13.for Company & Benesch with Contract a of Approval Alfred
Construction Engineering Services Associated with the 30-Inch
Transmission Main Rehabilitation Project (RFP 17-06)
Staff recommends that City Council authorize the City Manager to
execute a contract with Alfred Benesch & Company (205 North Michigan
Avenue, Suite 2400, Chicago, IL) for construction engineering services
associated with the 30-Inch Transmission Main Rehabilitation Project
(RFP 17-06) in the amount of $747,392, contingent upon receiving the
appropriate from the Illinois Environmental Protection loan funding
Agency (IEPA). It is anticipated that the IEPA will provide loan funding
from the State Revolving Fund for the construction engineering services
for this project. With this funding, all eligible construction engineering
costs will be funded by a loan repaid over 20 years at 1.1% interest.
IEPA loan funding for this work will be routed through the Water Fund,
Capital Improvement (Account 513.71.7330.62145 – 417006), which
has an FY 2021 budget allocation of $100,000 and an FY 2022 budget
allocation of $700,000 for this project.
For Action
Approval of a Contract with Alfred Benesch & Company for Construction
Engineering Services Associated with the 30-Inch Transmission Main
Rehabilitatio - Pdf
272 - 274
A14.Approval of Contract with Benchmark Construction Co., Inc. for
Large Diameter Sewer Rehabilitation - Greenleaf Street (Bid 21-35)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Benchmark Construction Co., Inc. (2260
Southwind Blvd., Bartlett, IL 60103) for the Large Diameter Sewer
Rehabilitation of the in 21-35) amount Street Greenleaf – (Bid
$1,188,060, contingent upon receiving the appropriate loan funding from
the Illinois Environmental Protection Agency (IEPA).
It is anticipated that the IEPA will provide loan funding from the State
Revolving Fund in an amount up to $1,223,702 for construction of this
project. This amount includes a contingency of up to 3% above the bid
price for the project. With this funding, all eligible construction costs will
be funded by a loan repaid over 20 years at 1.11% interest.
IEPA loan funding for this work will be routed through the Sewer Fund,
Capital Improvement (Account 515.40.4535.65515 - 421009), which has
an FY 2021 budget allocation of $2,000,000 for this project.
For Action
Approval of Contract with Benchmark Construction Co., Inc. for Large
Diameter Sewer Rehabilitation - Greenleaf Street (Bid 21-35) -
Attachment - Pdf
275 - 280
A15.Approval of Amendment No. 1 to the contract with Wiss, Janney,
Elstner, Associates, Inc. for Parking Garage Structural Assessment
(RFP 20-19)
Staff recommends the City Council authorize the City Manager to
execute Amendment No. 1 to the contract with Wiss, Janney, Elstner,
Associates, Inc. (330 Pfingsten Road, Northbrook, IL 60062) for the
Parking Garage Structural Assessment (RFP 20-19) in the amount of
$115,600.
In accordance with Resolution 77-R-21 adopted by the City Council on
08/09/21, funding for this project is provided from the American Rescue
Plan Act (Account 505.19.7005.62145 - 620010) in the amount of
$107,600, which will be funneled through the Parking Fund. In 2023,
$8,000 will need to be budgeted from 2023 General Obligation Bonds
(415.40.4123.62145 - 620010) unless another source of funding is
identified.
For Action
Approval of Amendment No. 1 to the contract with Wiss, Janney,
Elstner, Associates, Inc. for Parking Garage Structural Assessment
(RFP 20-19) - Attach - Pdf
281 - 295
A16.Approval of increase in P.O. 2021-336 by $25,000 for Tennis
program at Chandler-Newberger Community Center
Staff recommends the City Council authorize the City Manager to
approve tennis for $25,000 2021-336 by in increase the PO
programming at Chandler-Newberger Community Center with Sports
For Life, LLC.
Expenses will be charged to (Instructor Services) 100.30.3035.62505
which has a 2021 budget expense line of $131,900. This line item is
underfunded and offset by revenues in 100.30.3035.53565 which has an
annual budget of $525,000 with a current balance of $763,702.73 being
generated will these offset revenue to The date. year additional
additional expenses.
For Action
Approval of increase in P.O. 2021-336 by $25,000 for Tennis program at
Chandler-Newberger Community Center - Attachment - Pdf
296 - 308
A17.Resolution 114-R-21, Authorizing the Mayor to Sign a Local Public
Agency Agreement with the Illinois Department of Transportation
for Road Bay Corridor the Federal Green for Participation
Improvement Project Phase II Engineering
Staff recommends adoption of Resolution 114-R-21, Authorizing the
Mayor Illinois the with Agency Public Local a sign to Agreement
Department of Transportation for federal participation for the Green Bay
Road The Engineering. Project Phase Improvement Corridor II
Agreement establishes the maximum grant funding of the engineering
cost, not to exceed $286,120, and commits Evanston to fund $203,860
of the engineering cost.Funding for this project will be from the Capital
Improvement Fund 2021 General Obligation Bonds (Account
415.40.4121.62145-419025) in the amount of $203,860 and from the
Surface Transportation Grant (STP) in the amount of $286,120 (Account
415.40.4219.62145-419025).
For Action
Resolution 114-R-21, Authorizing the Mayor to Sign a Local Public
Agency Agreement with the Illinois Department of Transportation for
Federal Particip - Pdf
309 - 325
A18.Resolution 115-R-21, Authorizing the City Manager to Sign a Local
Public Agency Engineering Services Agreement with Kimley-Horn
for the Green Bay Road Corridor Improvement Project Phase II
Engineering
Staff recommends approval of Resolution 115-R-21, authorizing the City
Manager to Sign a Local Public Agency Engineering Services
IL Warrenville, Road, Winfield Agreement Kimley-Horn with (4201
60055) for the Green Bay Corridor Improvement Project. This contract
is in the amount of $489,980. Funding for this project will be from the
Capital Improvement Fund 2021 General Obligation Bonds (Account
415.40.4121.62145-419025) in the amount of $203,860 and from the
Surface Transportation Grant (STP) in the amount of $286,120 (Account
415.40.4219.62145-419025).
For Action
Resolution 115-R-21, Authorizing the City Manager to Sign a Local
Public Agency Engineering Services Agreement with Kimley-Horn for
the Green Bay Road - Pdf
326 - 346
A19.Resolution 121-R-21, Authorizing the City Manager to Enter into a
Nine Month Renewal Lease Agreement for Studio Space at the
Noyes Cultural Arts Center with Evanston Children’s Choir
Staff recommends approval of Resolution 121-R-21 authorizing the City
Manager to enter into an agreement for a nine (9)-month renewal lease
term with Evanston Children’s Choir. Revenues are deposited into the
Noyes Cultural Arts Business Unit 100.30.3710.53565.
For Action
Resolution 121-R-21, Authorizing the City Manager to Enter into a Nine
Month Renewal Lease Agreement for Studio Space at the Noyes
Cultural Arts Cente - Pdf
347 - 377
A20.Resolution 119-R-21, Authorizing the City Manager to Enter into
Twelve Month Lease Agreements for Studio Spaces at the Noyes
Cultural Arts Center
Staff recommends Resolution of approval Council City 119-R-21
authorizing the City Manager to enter into twenty-four (24) renewal
agreements for twelve (12) month lease term for the artist leases for
studios at the Noyes Cultural Arts Center (NCAC).
Revenues are deposited into the Noyes Cultural Arts Business Unit
100.30.3710.53565.
For Action
Resolution 119-R-21, Authorizing the City Manager to Enter into Twelve
Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts
Center - At - Pdf
378 - 410
A21.Resolution 122-R-21 – Authorizing the City Manager to Execute an
Amendment to the Grant Agreement Dated April 16, 2021 between
Cook County Department of Animal and Rabies Control, Evanston
Animal Shelter Association (“EASA”) and the City of Evanston.
Staff recommends the City Council adopt Resolution 122-R-21,
authorizing the City Manager to execute an amendment to the grant
agreement dated April 16, 2021 between Cook County Department of
Animal and Rabies Control, Evanston Animal Shelter Association and
the City of Evanston.
For Action
Resolution 122-R-21 – Authorizing the City Manager to Execute an
Amendment to the Grant Agreement Dated April 16, 2021 between
Cook County Department - Pdf
411 - 451
A22.10-4-1 Section Ordinance City Amending 121-O-21, Code
“Stopping, Standing or Parking Prohibited in Specified Places” and
10-4-2 “Obstructing Traffic”
Ordinance 121-O-21, Council Staff adopt recommends the City
amending City Code Sections 10-4-1 “Stopping, Standing or Parking
Prohibited in Specified Places” and 10-4-2 “Obstructing Traffic.” This
Ordinance will bring all safety-related parking restrictions and traffic
obstruction fines that may potentially impact pedestrians equal to other
fines implemented by the City, such as blocking of bicycle lanes and
street sweeping.
Revenue is deposited in General Fund - Parking Enforcement and
Tickets (Account 100.19.1932.52505).
For Introduction
Ordinance 121-O-21, Amending City Code Section 10-4-1 “Stopping,
Standing or Parking Prohibited in Specified Places” and 10-4-2
“Obstructing Traffic” - Pdf
452 - 457
A23.Ordinance 122-O-21, Amending Various Sections of City Code 10-
11-12 “Parking Meter Zones”
Staff recommends the City adopt Ordinance 122-O-21, Council
amending various sections of the City Code 10-11-12 “Parking Meter
Zones,” reducing specific, underutilized parking spaces that require
$2.00 an hour to $0.50 with a maximum time limit from 2 or 4 hours to
12 hours. In addition, staff reviewed all paid City parking throughout the
City with an effort to provide an equal opportunity, where available.
Paid parking revenue is deposited into the Parking Fund - Parking
System Management (Account Revenue Meter Parking -
505.19.7005.53250 and 53251).
For Introduction
Ordinance 122-O-21, Amending Various Sections of City Code 10-11-12
“Parking Meter Zones” - Attachment - Pdf
458 - 470
A24.Ordinance 95-O-21 Authorizing the City Manager to Execute a Sale
Contract for City Owned Real Property Located at 2022-2026
Central Street
95-O-21 ordinance of City Council recommends Staff adoption
Authorizing the City Manager to Execute a Sale Contract for City Owned
Property.
For Action
Ordinance 95-O-21 Authorizing the City Manager to Execute a Sale
Contract for City Owned Real Property Located at 2022-2026 Central
Street - Attachmen - Pdf
471 - 493
A25.Ordinance 108-O-21, Sale of Surplus Property Fleet/Equipment
Vehicles Owned by the City of Evanston
108-O-21, Ordinance adopt Council City recommends Staff that
directing the City Manager to offer the sale of vehicles/equipment owned
by the City through public auction through GovDeals, an online auction
system other any subsequent agencies, government by utilized or
America’s Online Auction. These vehicles have been determined to be
surplus due to new vehicle replacements being placed into service or
vehicles that had to be taken out of service for safety reasons with the
intention of eventual replacement.
For Action
Ordinance 108-O-21, Sale of Surplus Property Fleet/Equipment
Vehicles Owned by the City of Evanston - Attachment - Pdf
494 - 498
A26.Ordinance 114-O-21, Amending City Code Section 7-12-17 to
Increase Water Charges and Establish an Affordable Rate
114-O-21, recommends of adoption Council City Staff Ordinance
Amending City Code Section 7-12-17 to Increase Water Charges and
Establish an Affordable Water Rate. The proposed ordinance would
increase the water charges by 9.53% and establish an affordable water
rate of $1.99 per billing unit.
For Action
Ordinance 114-O-21, Increasing Meter Charges and Water Rates -
Attachment - Pdf
499 - 507
A27.Ordinance 113-O-21, Amending City Code Section 7-13-3 to
Decrease Sewer User Rates
Staff recommends City Council adoption of Ordinance 113-O-21,
amending City Code Section 7-13-3 to reduce the sewer user rate by
5.0%, from $3.24 to $3.08 per billing unit (100 cubic feet of water
consumed). The proposed ordinance would also establish an affordable
sewer rate of $1.94 per billing unit for community members who qualify
for the Low Income Home Energy Assistance Program.
For Action
Ordinance 113-O-21, Amending City Code Section 7-13-3 to Decrease
Sewer User Rates - Attachment - Pdf
508 - 512
(X)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
COUNCILMEMBER REVELLE
P1.Ordinance 116-O-21, Amending the City of Evanston’s Leaf Blower
Policy to Remove Leaf Blowers from 9-5-20, “Noises Prohibited”
and and “Health 8, Title to Policy Blower Leaf the add to
Sanitation”
116-O-21, Ordinance of adoption Council City Staff recommends
Amending the City of Evanston’s Leaf Blower Policy to Remove Leaf
Blowers from 9-5-20, “Noises Prohibited” and to add the Leaf Blower
Policy to Title 8, “Health and Sanitation”. This ordinance amends the
times and days when leaf blowers are permitted to be used in Evanston,
modifies the penalty for violating the new rules, and calls for a transition
from the use of gas-powered leaf blowers to the exclusive use of electric
leaf blowers effective April 1, 2023.
For Action
Ordinance 116-O-21, Amending the City of Evanston’s Leaf Blower
Policy to Remove LeafBlowers from 9-5-20, “Noises Prohibited” and to
add the Leaf Blo - Pdf
513 - 518
P2.to Applicant for Time the Extending 111-O-21, Ordinance the
Obtain a Building Permit to Construct the Planned Development at
1900 Sherman Street Previously Authorized by Ordinance 109-O-20
Staff recommends the adoption of Ordinance 111-O-21 to extend the
time to obtain a building permit for the construction of the Planned
Development at approved originally Avenue, Sherman 1900 in
November of 2020. The Ordinance grants a twelve-month extension to
obtain building permits for construction of the building on the property.
For Action
Ordinance 111-O-21, Extending the Time for the Applicant to Obtain a
Building Permit to Construct the Planned Development at 1900
Sherman Street Previ - Pdf
519 - 582
(XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE -
COUNCILMEMBER BRAITHWAITE
HS1.Ordinance 118-O-21, Amending the City Ordinance to Update the
Undertakers Municipal Code and Authorize the City Clerk To Issue
Death Certificates
Staff recommends that the City Council approve Ordinance 118-O-21,
amending the Municipal Code to authorize the City Clerk to issue death
certificates and update the Undertakers municipal code for City Council
adoption.
For Introduction
Ordinance118-O-21, Amending the City Ordinance to Update the
Undertakers Municipal Code and Authorize the City Clerk To Issue
Death Certificates - Att - Pdf
583 - 591
HS2.Contract Renewal for AMITA (Presence) Behavioral Health for
Critical Health Services
Staff recommends that the City Council authorize the City Manager to
renew the Service Provider Agreement between AMITA Behavioral
Health (Presence Health) and the City of Evanston for the provision of
24-hour crisis line access, mental health crisis intervention and various
community outreach and education services at a cost of $143,333.00.
The Agreement is dated January 1, 2022 to December 31, 2022.
Funding is provided by the Human Services Fund Community Outreach
Program line item (Account 176.24.2445.62491).
For Action
Contract Renewal for AMITA (Presence) Behavioral Health for Critical
Health Services - Attachment - Pdf
592 - 599
HS3.Resolution 123-R-21, Professional Services Agreement with James
B. Moran Center for 2021 Certificate of Rehabilitation Program
123-R-21 City approve Council the recommends Staff Resolution
authorizing the Interim City Manager to execute an agreement between
the for Youth Center of B. James the and Evanston City Moran
Advocacy (1900A Dempster Street Evanston IL Evanston, IL 60201) to
provide legal services for not less than 15 Evanston residents to secure
Certificates of Rehabilitation, expungement and criminal records sealing
in an amount not to exceed $30,000.
Health and Human Services, Youth and Young Adult Engagement
Division (Account 176.24.3215.62490).
For Action
Resolution 123-R-21, Professional Services Agreement with James B.
Moran Center for 2021 Certificate of Rehabilitation Program -
Attachment - Pdf
600 - 621
HS4.the by Recommendations Social 2021 of Approval Funding
Services Committee for Case Management and Safety Net Services
The Human Services Committee, Social Services Committee (SSC) and
staff recommend approval by the City Council of City funding totaling
$842,770 to 14 non-profit agencies to provide Case Management and
Safety Net social services to Evanston residents. Allocations range from
$22,500 to $150,000 for 6 Case Management and 10 Safety Net
programs/services.
The total available funding for public services is $1,171,682
$283,576 in 2021 CDBG Entitlement to be used for public
services, account number 215.21.5240.56001
$763,373 from the Human Services Fund (MHB) budgeted in
2021, account number 176.24.4651.65546
reallocated social for Entitlement $124,733 2020 in CDBG
services funding as allowed under the CARES Act to prevent,
prepare for and respond to the coronavirus, account number
215.21.5240.56001
Each agency has a separate account number for each grant to identify
and disburse funds. The remaining $178,912, will be allocated at a later
date for support services.
For Action
Approval of 2021 Funding Recommendations by the Social Services
Committee for Case Management and Safety Net Services - Attachment
- Pdf
622 - 625
HS5.Acquisition of the Public Art Donation Sculpture "Ice Cream
Throne"
The staff recommends that the City Council approve of the proposed
donation of the sculpture titled "Ice Cream Throne".
For Action
Public Art Donation Submission - Pdf
626 - 637
(XII)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
COUNCILMEMBER BRAITHWAITE
ED1.Resolution 117-R-21 Main Street and Howard Street Retail and
Food Establishment Infrastructure Construction / Pandemic Grant
Program
Economic Development Committee recommends City Council approval
of resolution 117-R-21 authorizing the City Manager to administer the
Howard and Main Street grant agreement to assist Retail and Food
Establishments impacted by pandemic / infrastructure construction
related revenue losses Economic Development Accounts including
100.15.5300.65522, 62663, 62664, and 62659 (summarized in detail in
the table in the memo summary).
For Action
Resolution 117-R-21 Main Street and Howard Street Retail and Food
Establishment Infrastructure Construction / Pandemic Grant Program -
Attachment - Pdf
638 - 648
ED2.Resolution 124-R-21 The Aux Cook County Special Assessment
Class 7c Incentive Request
Economic Development Committee recommends City Council approve
Resolution 7c Class a Special supporting 124-R-21 Assessment
Incentive.
For Action
Resolution 124-R-21 The Aux Cook County Special Assessment Class
7c Incentive Request - Attachment - Pdf
649 - 703
ED3.the Through Eco the & Request for Funding for Flamingo
Storefront Modernization Grant and the Entrepreneurship Support
Grant
Economic Development Committee supports a recommendation to the
City Council for approval of financial assistance on a 50/50 cost-sharing
basis through the Storefront Modernization Program to Eco & The
Flamingo at 1551 Sherman Ave, in an amount not to exceed $3,350 and
through the Entrepreneurship Support Program in an amount not to
exceed Improvements District the 2021, FY For $5,000. Business
account (GL # 100.15.5300.65522) was allocated $150,000. To date,
there is a remaining balance of $75,628.32. The Entrepreneurship
Support account (GL # 100.15.5300.62664) was allocated $50,000 and
has a remaining balance of $32,982.66.
For Action
Request for Funding for Eco & the Flamingo Through the Storefront
Modernization Grant and the Entrepreneurship Support Grant -
Attachment - Pdf
704 - 714
ED4.Request for Funding for 800 Greenwood LLC Through the
Storefront Modernization Grant
Economic Development Committee supports a recommendation to the
City Council for approval of financial assistance on a 50/50 cost-sharing
basis through the Storefront Modernization Program to 800 Greenwood
LLC at 800 Greenwood Street, in an amount not to exceed $10,000.00
for the installation of new doors and exterior painting and repair. For FY
2021, the Business District Improvements account (GL #
100.15.5300.65522) was allocated $150,000. To date, there is a
remaining balance of $75,628.32.
For Action
Request for Funding for 800 Greenwood LLC Through the Storefront
Modernization Grant - Attachment - Pdf
715 - 738
ED5.Request for Funding for Oceanique Through Storefront
Modernization Grant
The Economic Development Committee supports a recommendation to
the City Council for approval of financial assistance on a 50/50 cost-
sharing basis through the Storefront Modernization Program to
Oceanique at 505 Main Street, in an amount not to exceed $2,920 for
the installation of a new awning. For FY 2021, the Business District
Improvements allocated was (GL # account 100.15.5300.65522)
$150,000. To date, there is a remaining balance of $75,628.32.
For Action
Request for Funding for Oceanique Through Storefront Modernization
Grant - Attachment - Pdf
739 - 746
(XIII)APPOINTMENTS
AP1.Approval of Boards, Commissions, and Committee Appointments
The Mayor recommend City Council approval of appointments to the
Preservation Environment Aging, on Commission Commission, and
Board.
For Action
Approval of Boards, Commissions, and Committee Appointments -
Attachment - Pdf
747
(XIV)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XV)EXECUTIVE SESSION
(XVI)ADJOURNMENT
(XVII)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
11/11/21 8:30 AM Referrals Committee
11/11/21 6:30 PM Environment Board
11/11/21 7:00 PM Social Services Committee
11/11/21 7:00 PM Joint 6th & 7th Ward Budget Meeting
- Virtual