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Home My WebLink About10.25.21AGENDA City Council Monday, October 25, 2021 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:30 PM Administration & Public Works Committee begins at 4:30 p.m. Planning & Development Committee begins at 5 p.m. City Council convenes at 5:30 p.m. or the conclusion of Planning & Development Committee Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I)ROLL CALL COUNCILMEMBER REID (II)PUBLIC HEARING: FY 2022 PROPOSED BUDGET FOR THE CITY OF EVANSTON PH1.Public Hearing for 2022 Proposed Budget City Council conducts a public hearing to receive public comment regarding the FY 2022 Proposed Budget for the City of Evanston. For Discussion Public Hearing for 2022 Proposed Budget - Attachment - Pdf 14 - 15 (III)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS World Polio Day - October 24, 2021 (IV)CITY MANAGER PUBLIC ANNOUNCEMENTS (V)COMMUNICATIONS: CITY CLERK (VI)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, all for provided be shall of forty-five period a minutes comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VII)SPECIAL ORDERS OF BUSINESS SP1.Approval of Contract Award with AECOM for the Civic Center and Police/Fire Headquarters Relocation Feasibility Study (RFP 21-27) Staff recommends that the City Council authorize the Interim City Manager to execute a contract with AECOM (303 East Wacker Drive, Suite 1400, Chicago, Illinois 60601) for the Civic Center and Police/Fire Headquarters Relocation Feasibility Study (RFP 21-27) in the amount of $367,249.30. Background information on the Civic Center and Police/Fire Headquarters will be presented for discussion. Funding will be from the Capital Improvement Fund 2020 General Obligation bond in the amount of $180,000 (Account 415.40.4120.62145 - (Account Bond Obligation General the from and 621012) 2021 415.40.4121.62145 - 621012) in the amount of $187,249.30. For Action MWEBE Memo RFP 21-27 Civic Center PFHQ Relocation Study Approval of Contract Award with AECOM for the Civic Center and Police/Fire Headquarters Relocation Feasibility Study (RFP 21-27) - Attachment - Pdf 16 - 36 (VIII)CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council Meeting Staff recommends approval of the minutes of the Regular City Council meeting of October 11, 2021 For Action City Council Meeting Minutes -October 11, 2021- Pdf 37 - 46 (IX)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - COUNCILMEMBER BRAITHWAITE A1.Approval of the City of Evanston Payroll, and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of September 27, 2021, through October 11, 2021, in the amount of $2,874,240.15, Bills List for October 26, 2021, in the amount of $3,930,510.80. For Action Approval of the City of Evanston Payroll and Bills List - Pdf 47 - 74 A2.Approval of a Contract with Teska Associates for Consulting Services related to the Evanston Skate Park (RFP 21-31) Staff recommends that City Council authorize the City Manager to execute a contract with Teska Associates (627 Grove Street, Evanston, Illinois 60201) for consulting services related to the Evanston Skate Park (RFP 21-31) in the amount of $95,315.00. Funding will be provided from the Capital Improvement Fund 2021 General Obligation Bonds (Account 415.40.4121.62145 - 521010) which has an FY2021 budget of $110,000 set aside for skate park development, all of which is remaining. For Action Approval of a Contract with Teska Associates for Consulting Services related to the Evanston Skate Park (RFP 21-31) - Attachment - Pdf MWEBE Memo RFP 21-31 Evanston Skate Park-REVISED.2 75 - 79 A3.Approval of Sole Source Purchase with Microsystems, INC. Staff recommends City Council authorize the Interim City Manager to execute a sole source contract for services with Microsystems, Inc. (625 Academy Drive) for digital archiving services for the Community Development Department files in the amount of $54,500. The from Building Inspection Services/Software will funding come Maintenance (Account 100.21.2126.62236), with a FY2021 budget of $150,000 (budgeted digital improvements). To date, $21,726 has been spent from this account. For Action Approval of Sole Source Purchase with Microsystems, INC. - Attachment - Pdf 80 - 84 A4.Approval of Sole-Source Contract with Chicago Communications LLC for the Purchase of 47 Truck Mounted Two-Way Radios for the Public Service Bureau Staff recommends City Council authorize the Interim City Manager to execute a sole-source two-year agreement with Chicago Communications, LLC (200 Spangler Avenue, Elmhurst, Illinois 60126) for the purchase of 35 truck-mounted two-way radios, 12 mobile two- way radios, 47 mounting brackets, the corresponding operating system and a two-year service agreement in the amount of $55,276.88. Funding is provided by the Capital Improvement Fund 2021 General Obligation Bonds (Account 415.40.4121.65515-121005). This purchase is budgeted for $50,000.00 in FY 2021. The remaining $5,276.88 is provided by the General Fund, Street Division, Minor Tools & Equipment (Account of amount budgeted which has 100.40.4510.65085) a $12,000.00 with a current balance of $9,353.76. For Action Approval of Sole-Source Contract with Chicago Communications LLC for the Purchase of 47 Truck Mounted Two-Way Radios for the Public Service Bureau - A - Pdf 85 - 89 A5.Approval of Contracts with Alexander Chemical Corporation, and Corporation, Incorporated, USALCO Carus LLC, Polydyne Univar Solutions USA Incorporated for FY 2022 Water Treatment Chemicals (Bid 21-32) Staff recommends City Council authorize the City Manager to execute agreements with Alexander Chemical Corporation (7593 S. First Road, LaPorte, IN 46350) in the amount of $208,340.00, USALCO, LLC (2601 Cannery Avenue, Baltimore, MD 21226) in the amount of $194,606.88, Polydyne GA Incorporated (One Chemical Plant Road, Riceboro, 31323) in the amount of $81,200.00, Carus Corporation (315 Fifth Street, Peru IL 61354) in the amount of $202,675.20, and Univar Solutions USA Inc., (12720 E Hwy 92, trl: 427 Dover, FL 33527) in the amount of $153,750.00, for the period of January 1, 2022 to December 31, 2022 for the purchase of water treatment chemicals (Bid 21-32), for a total amount of $840,572.08. Funding will be provided by the Water Production Bureau Filtration Business & 510.40.4220.65030), (Accounts Unit 510.40.4220.65015 which have a total FY 2022 budget request of $840,572.08. For Action Approval of Contracts with Alexander Chemical Corporation, USALCO LLC, Polydyne Incorporated, Carus Corporation, and Univar Solutions USA Incorporated - Pdf 90 - 94 A6.Approval of Purchase Order Increase for Martial Arts Instruction at the Levy Senior Center Staff recommends the City Council authorize the City Manager to approve the increase in Purchase Order #2021-221 by $20,000 for Connelly’s Academy Inc. (211 Golf Terrace, Wilmette, IL 60091) to continue martial arts instruction through the end of December 31, 2021. Expenses will be charged to Instructor Services 100.30.3055.62505 which has an annual budget allocation of $53,970. This expense line item is offset by revenues in 100.30.3055.53565 which has an annual budget $266,253.14. of balance current The with $376,489 of a additional revenue will offset these additional expenses. For Action Approval of Purchase Order Increase for Martial Arts Instruction at the Levy Senior Center - Attachment - Pdf 95 - 108 A7.Approval of Contract Award with Motorola Solutions for Fire Radio Infrastructure Upgrade Staff recommends City Council authorize the City Manager to approve the sole source purchase with Motorola Solutions (1309 East Algonquin Road, Schaumburg, IL 60196) for upgrades to the Fire Radio System Infrastructure in the amount of $678,627.44. Funding for the lease agreement will come from the FY 2022 E911 Fund Budget - Other Improvements (Account 205.22.5150.65515), which has a budget of $450,000. Maintenance expenses will be funded from the FY 2022 E911 Fund Budget - Service Agreements/Contracts (Account 205.22.5150.62509), which has a budget of $335,000. For Action Approval of Contract Award with Motorola Solutions for Fire Radio Infrastructure Upgrade - Pdf 109 - 227 A8.Resolution 91-R-21: Allocating $850,000 in ARPA Funding to 2021 Equipment Replacements Staff recommends adoption of Resolution 91-R-21, allocating $850,000 in funds from the American Rescue Plan Act (ARPA) to 2021 Equipment Replacements. For Action Resolution 91-R-21: Allocating $850,000 in ARPA Funding to 2021 Equipment Replacements - Attachment - Pdf 228 - 236 A9.Resolution 88-R-21 City of Evanston Commitments Concerning the Proposed Five-Fifths TIF District Staff recommends City Council approval of Resolution 88-R-21 outlining City of Evanston Commitments Concerning the Proposed Five-Fifths TIF District. This is a first of its kind TIF resolution in Evanston (perhaps in Illinois) and is the result of a proactive engagement process initiated by Councilmember Burns. For Action Resolution 88-R-21 City of Evanston Commitments Concerning the Proposed Five-Fifths TIF District - Attachment - Pdf 237 - 245 A10.Resolution 120-R-21, Authorizing the Interim City Manager to City the of Agreement Intergovernmental an Execute between Evanston and Evanston/Skokie School District No. 65 Regarding the Five-Fifths Tax Incremental Finance District Councilmember Burns recommends adoption of Resolution 120-R-21, authorizing the Interim City Manager to execute an Intergovernmental Agreement between the City of Evanston and Evanston/Skokie School District No. 65 regarding the Five-Fifths Tax Increment Finance District. For Action Resolution 120-R-21, Authorizing the Interim City Manager to Execute an Intergovernmental Agreement between the City of Evanston and Evanston/Skokie S - Pdf 246 - 260 A11.Ordinance 95-O-21 Authorizing the City Manager to Execute a Sale Contract 2022-2026 Located at for Property Real Owned City Central Street Staff recommends City Council adoption of Ordinance 95-O-21 Authorizing the City Manager to Execute a Sale Contract for City Owned Property. For Introduction Ordinance 95-O-21 Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property Located at 2022-2026 Central Street - Attachmen - Pdf 261 - 283 A12.Ordinance 108-O-21, Sale of Surplus Property Fleet/Equipment Vehicles Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 108-O-21, directing the City Manager to offer the sale of vehicles/equipment owned by the City through public auction through GovDeals, an online auction system subsequent other or any government agencies, by utilized America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction Ordinance 108-O-21, Sale of Surplus Property Fleet/Equipment Vehicles Owned by the City of Evanston - Attachment - Pdf 284 - 288 A13.Ordinance 113-O-21, Amending City Code Section 7-13-3 to Decrease Sewer User Rates Staff City Council adoption of Ordinance 113-O-21, recommends amending City Code Section 7-13-3 to reduce the sewer user rate by 5.0%, from $3.24 to $3.08 per billing unit (100 cubic feet of water consumed). The proposed ordinance would also establish an affordable sewer rate of $1.94 per billing unit for community members who qualify for the Low Income Home Energy Assistance Program. For Introduction Ordinance 113-O-21, Amending City Code Section 7-13-3 to Decrease Sewer User Rates - Attachment - Pdf 289 - 293 A14.Ordinance 114-O-21, Amending City Code Section 7-12-17 to Increase Water Charges and Establish an Affordable Rate Staff recommends City Council adoption of Ordinance 114-O-21, Amending City Code Section 7-12-17 to Increase Water Charges and Establish an Affordable Water Rate. The proposed ordinance would increase the water charges by 9.53% and establish an affordable water rate of $1.99 per billing unit. For Introduction Ordinance 142-O-19, Increasing Meter Charges and Water Rates - Attachment - Pdf 294 - 302 A15.Ordinance 65-O-21, Approving a Tax Increment Redevelopment Plan and Project for the Five-Fifths Project Area (TIF#9) 65-O-21, Council of adoption City recommends Staff Ordinance Approving a Tax Increment Redevelopment Plan and Project for the Five-Fifths Project Area (TIF#9) For Action Ordinance 65-O-21, Approving a Tax Increment Redevelopment Plan and Project for the Five-Fifths Project Area (TIF#9) - Attachment - Pdf 303 - 450 A16 Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act Staff recommends City Council adoption of Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project Area For Action Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act - Attachment - Pdf 451 - 527 A17.Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the Five-Fifths Redevelopment Project Area Staff recommends City Council adoption of Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the Five-Fifths Redevelopment Project Area For Action Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the Five-Fifths Redevelopment Project Area - Attachment - Pdf 528 - 604 A18.Ordinance 94-O-21, Authorizing the City to Borrow Funds from the Illinois Public Supply Water Agency Protection Environmental Loan Program 94-O-21 Ordinance Staff of adoption Council City recommends authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP) for the 1909 Raw Water Intake Replacement. This ordinance authorizes the City to borrow up to $21,220,073.00 from the IEPA. The debt service will be paid from the Water Fund. For Action Ordinance 94-O-21, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program - Attachmen - Pdf 605 - 615 A19.Ordinance 106-O-21, Amending Title 10, Chapter 11, Section 10, Limited Parking - Lakefront Parking Ordinance adopt Council 106-O-21, the recommends Staff City amending Title 10, Chapter 11, Section 10, Limited Parking, Schedule X(Q) - Lakefront Parking. The Ordinance will make the lakefront pilot program a year-round program, with a demand-based pricing rate. A rate of $3.00 an hour will be from April 1 through October 31, and the commuter rate of $0.50 will be from November 1 through March 31. In addition, the areas will be expanded to include 1000-1200 blocks of Lake Shore Boulevard, 0-100 block of Kedzie Street, and 500-800 blocks of Sheridan Road. Due to the change in weather and difficulty adding new pay stations/signage, all new areas will be active by April 1, 2022. For Action Ordinance 106-O-21, Amending Title 10, Chapter 11, Section 10, Limited Parking - Lakefront Parking - Attachment - Pdf 616 - 620 A20.Ordinance 107-O-21, Authorizing General Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA – N20154IL) Issues Staff recommends introduction of Ordinance 107-O-21 providing for the issuance General amount principal maximum $20,386,000.00 of Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA – N20154IL), of the City of Evanston, Cook County, Illinois, to finance improvements to said City’s water treatment plant, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of said bonds to the United States Environmental Protection Agency. The ordinance will be completed and signed after the bond sale, which is tentatively scheduled to begin in June 2023. General Obligation Corporate Purpose Bonds are issued for the 1909 Raw Water Intake Replacement Project, not to exceed $20,386,000.00. The debt service will be paid from the incremental revenues from the sale of water to the wholesale customers in the Water Fund #510. For Action Ordinance 107-O-21, Authorizing General Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA – N20154IL) Issues - Atta - Pdf 621 - 648 A21.Veto of Ordinance 109-O-21, Amendment to Civil Service Commission Rules Mayor Daniel Biss does not recommend that Council override his veto of Ordinance 109-O-21, Amendment to Civil Service Commission Rules. For Action Veto of Ordinance 109-O-21, Amendment to Civil Service Commission Rules - Attachment - Pdf 649 - 667 (X)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - COUNCILMEMBER BRAITHWAITE P1.to Applicant the Time the Extending 111-O-21, Ordinance for Obtain a Building Permit to Construct the Planned Development at 1900 Sherman Street Previously Authorized by Ordinance 109-O-20 Staff recommends the adoption of Ordinance 111-O-21 to extend the time to obtain a building permit for the construction of the Planned Development in approved 1900 Avenue, Sherman at originally November of 2020. The Ordinance grants a twelve-month extension to obtain building permits for construction of the building on the property. For Introduction Ordinance 111-O-21, Extending the Time for the Applicant to Obtain a Building Permit to Construct the Planned Development at 1900 Sherman Street Previ - Pdf 668 - 731 P2.Ordinance 116-O-21, Amending the City of Evanston’s Leaf Blower Policy to Remove Leaf Blowers from 9-5-20, “Noises Prohibited” and and “Health add Title to to the Leaf Blower Policy 8, Sanitation” 116-O-21, of adoption Council City recommends Staff Ordinance Amending the City of Evanston’s Leaf Blower Policy to Remove Leaf Blowers from 9-5-20, “Noises Prohibited” and to add the Leaf Blower Policy to Title 8, “Health and Sanitation”. This ordinance amends the times and days when leaf blowers are permitted to be used in Evanston, modifies the penalty for violating the new rules, and calls for a transition from the use of gas-powered leaf blowers to the exclusive use of electric leaf blowers effective April 1, 2023. For Introduction Ordinance 116-O-21, Amending the City of Evanston’s Leaf Blower Policy to Remove LeafBlowers from 9-5-20, “Noises Prohibited” and to add the Leaf Blo - Pdf 732 - 737 (XI)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - COUNCILMEMBER WYNNE ED1.Resolution 116-R-21 Ward Manufacturing Cook County Special Assessment Class 6b Incentive Renewal Request Economic Development Committee recommends approval of Resolution 66-R-10, "Resolution 116-R-21 Ward Manufacturing Cook County Special Assessment Class 6b Incentive Renewal Request" with Ward Manufacturing agreeing to best efforts to hire locally and to continue its support of the ETHS manufacturing vocations programming. Resolution 116-R-21 reflects this commitment. For Action Resolution 116-R-21 Ward Manufacturing Cook County Special Assessment Class 6b Incentive Renewal Request - Attachment - Pdf 738 - 763 (XII)CONSENT AGENDA - RULES COMMITTEE - COUNCILMEMBER REID R1.Adoption of Resolution 118-R-21, Amending City Council Rule 9.7 The Rules Committee Recommends Adoption of Resolution 118-R-21, Amending City Council Rule 9.7. For Action Adoption of Resolution 118-R-21, Amending City Council Rule 9.7 - Attachment - Pdf 764 - 767 R2.Ordinance, 97-O-21, Amending Section 1-8-1 of the City Code Concerning Removal of the City Manager amending Rules recommendation no makes Committee regarding Section 1-8-1 of the City Code concerning the removal of the City Manager. For Introduction Ordinance, 97-O-21, Amending Section 1-8-1 of the City Code Concerning Removal of the City Manager - Attachment - Pdf 768 - 770 (XIII)APPOINTMENTS P1.Approval of Appointments to the Ethics Board Mayor Biss requests City Council approval of appointments to the Ethics Board. For Action Approval of Appointments to the Ethics Board - Attachment - Pdf 771 (XIV)CALL OF THE WARDS (Councilmember shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XV)EXECUTIVE SESSION (XVI)ADJOURNMENT (XVII)UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 10/27/21 6:00 PM Economic Development 11/03/21 6:30 PM Citizen Police Review Commission 11/04/21 9:00 AM Referrals Committee 11/08/21 4:30 PM Administration and Public Works 11/08/21 5:00 PM Planning and Development Committee 11/08/21 5:30 PM City Council