HomeMy WebLinkAbout09.27.21AGENDA
City Council
Monday, September 27, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:15pm
City Council convenes at 6pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - COUNCILMEMBER NIEUWSMA
(II)MAYOR PUBLIC ANNOUNCEMENTS
M1.Recognition of Service of City Manager Erika Storlie
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, all for be shall provided forty-five of period a minutes
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Water & Sewer Fund Update
Staff is seeking direction from the City Council on future water and
sewer rate increases, capital improvement projects, and debt service.
Staff will provide a presentation at the City Council meeting.
For Discussion
Water & Sewer Fund Update - Attachment - Pdf
12
SP2.Dog Park Planning Discussion
Staff is seeking direction from the City Council on the next steps in the
development of a new dog park located in the City of Evanston. Staff
will provide a presentation at City Council. Funding is budgeted in the
Capital Improvement Fund, including $85,000 in 2020 Good Neighbor
Funds and $25,000 in 2021 General Obligation Bonds. All of this
funding remains. For Discussion
Dog Park Planning Discussion - Attachment - Pdf
13 - 16
SP3.Evanston Animal Shelter Improvements
Staff requests the City Council review design options and provide
direction for the Evanston Animal Shelter Improvements, which will set
the budget for the project. Staff is recommending 2 options for the level
of service for the shelter and 2 options for the level of compliance with
sustainability goals for the City Council to select from. A presentation will
be provided.
For Discussion
Evanston Animal Shelter Improvements - Attachment - Pdf
17 - 27
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
September 13, 2021
Staff recommends approval of the minutes of the Regular City Council
meeting of the Regular City Council meeting of September 13, 2021
For Action
City Council Minutes 09.13. 2021
28 - 45
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - COUNCILMEMBER BRAITHWAITE
A1.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending July 26, 2021, in the
amount of $10,931.49.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
46 - 47
A2.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of August 16, 2021, through August 29, 2021, in the
amount of $2,794,045.86, August 30, 2021, through September 12, in
the amount of $2,909,858.21 Bills List for September 28, 2021, in the
amount of $1,562,906.33 and credit card activity for the period ending
July 26, 2021, in the amount of $178,282.61.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
48 - 83
A3.Approval of Evanston Cradle to Career Annual Payment
Staff recommends City Council authorize the City Manager to execute
the annual payment of $50,000 to support the ongoing efforts of
Evanston Cradle to Career located at 2010 Dewey, Evanston, Illinois
60201. account is support annual in for funding The the
100.30.3005.62647 which has a budget of $50,000 with a balance of
$50,000.
For Action
Approval of Evanston Cradle to Career Annual Payment - Attachment -
Pdf
84 - 106
A4.Approval of a Contract with Thermosystems, Inc. / Daikin Applied
Americas, Inc. for HVAC Improvements at the Evanston Water
Utility Administrative Offices
Staff recommends that City Council authorize the City Manager to
execute a contract with Thermosystems, LLC (960 N. Industrial Drive,
Unit 1, Elmhurst, IL. 60124) for HVAC Improvements at the Evanston
Water $562,534.00. of amount Officesin Administrative Utility the
Funding is provided from the Water Fund (Account 513.71.7330.65515 -
720003). There is an approved FY 2021 budget of $150,000, all of
which is available to be committed to this project. The remaining
funding in the amount of $412,534 will need to be approved as part of
the 2022 budget.
For Action
Approval of a Contract with Thermosystems, Inc. / Daikin Applied
Americas, Inc. for HVAC Improvements at the Evanston Water Utility
Administrative Off - Pdf
107 - 109
A5.Christy with of the Change Approval contract Order No.1 to
Webber & Company for Landscape Maintenance at Crown Park
(Bid 20-47)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 1 to the contract with Christy Webber &
Company Street, W. Illinois 60612) for (2900 Ferdinand Chicago,
landscape maintenance at Crown Park (Bid 20-47). This change order
will increase the contract amount by $31,912.13 from $110,430.00 to
$142,342.13.Funding be Construction Crown the from will Fund
(Account 416.40.4160.62145 - 616017). The cost of this change order
will be deducted from the total cost of the original Robert Crown
Community Center construction contract.
For Action
Landscape Maintenance at Crown ParkChange Order #1 - Attachment -
Pdf
110 - 123
A6.Approval of Sole Source Contract Renewal with CDW for Cisco
SmartNet Support Services
Staff recommends City Council approval of the purchase of Cisco
SmartNet annual licenses, hardware, and software support from CDW
(120 S. Riverside, Chicago, IL 60606) for $72,594.90. This agreement
provides support for the City’s essential enterprise computer networking
and information security systems. Funding for the purchase will be from
the IT Computer Software Fund (Account 100.19.1932.62340) with a
budget of $825,800 and a YTD balance of $148,241.73.
For Action
Approval of Sole Source Contract Renewal with CDW for Cisco
SmartNet Support Services - Attachment - Pdf
124 - 207
A7.Purchase of an Ambulance for the Fire Department, Two Buses for
Parks & Recreation Department, and Two Trucks and a Forklift for
the Public Works Agency
Staff recommends City Council approval for the cooperative joint
purchasing agreements (i.e., Sourcewell, Suburban Purchasing
Cooperative)/competitive pricing purchases for vehicle replacements in
2022. Funding for the purchase of the 2021 bus will be from the 2021
Equipment Replacement Fund (Account 601.19.7780.65550) with a
budget of $1,600,000 and a YTD balance of $346,448. The remainder of
the vehicles will be from the 2022 Equipment Replacement Fund (Account
601.19.7780.65550) In $2,000,000. budget estimated an with of
addition, funding for the forklift purchase will be from the 2022 Water
Fund - Automotive Equipment (Account 510.40.4230.6555) with an
estimated budget of $24,000.
For Action
Purchase of an Ambulance for the Fire Department, Two Buses for
Parks & Recreation Department, and Two Trucks and a Forklift for the
Public Works Agen - Pdf
208 - 253
A8.2020 Single Audit Report
Staff recommends City Council review and place on file the Single Audit
report for the fiscal year ending December 31, 2020.
For Action: Accept and Place on File
2020 Single Audit Report - Attachment - Pdf
254 - 267
A9.Request for Qualifications for Administrative Hearing Officers (RFQ
21-28)
Staff recommends that City Council authorize the City Manager to
negotiate three (3) contracts for administrative hearing officers. Funding
for the purchase will be from the General Fund (Account 100.15.1585),
of which $50,887 is remaining as a balance.
For Action
Request for Qualifications for Administrative Hearing Officers (RFQ 21-
28) - Attachment - Pdf
268 - 336
A10.Recommendations for the 2022 Sidewalk Improvement Program
Staff is providing recommendations for a new sidewalk program to begin
implementation is information included Detailed 2022. in funding
included in the attached memo.
For Action: Accept and Place on File
Recommendations for the 2022 Sidewalk Improvement Program -
Attachment - Pdf
337 - 350
A11.Resolution 90-R-21, Authorizing the Mayor to Execute an
HR CPS with Services Personnel Cooperative Agreement dba
Consulting to Conduct the City Manager Search for the City of
Evanston
Mayor Biss recommends adoption of Resolution 90-R-21, authorizing
the Personnel Cooperative execute agreement Mayor to an with
Services, dba CPS HR Consulting to conduct the City Manager Search
for the City of Evanston.
For Action
Resolution 90-R-21, Authorizing the Mayor to Execute an Agreement
with Cooperative Personnel Services dba CPS HR Consulting to
Conduct the City Manage - Pdf
351 - 380
A12.Resolution 84-R-21, Authorizing the City Manager to Execute an
Intergovernmental Agreement with the City of Chicago Outlining
Responsibilities for Traffic Signals and Bus Shelters Along Howard
Street
Staff recommends City Council adoption of Resolution 84-R-21,
Intergovernmental Execute to Manager City the Authorizing an
Agreement with the City of Chicago Outlining Responsibilities for Traffic
Signals and Bus Shelters Along Howard Street
For Action
Resolution 84-R-21, Authorizing the City Manager to Execute an
Intergovernmental Agreement with the City of Chicago Outlining
Responsibilities for Tra - Pdf
381 - 400
A13.Resolution 91-R-21: Allocating $850,000 in ARPA Funding to 2021
Equipment Replacements
Staff recommends adoption of Resolution 91-R-21, allocating $850,000
in funds from the American Rescue Plan Act (ARPA) to 2021 Equipment
Replacements.
For Action
Resolution 91-R-21: Allocating $850,000 in ARPA Funding to 2021
Equipment Replacements - Attachment - Pdf
401 - 408
A14.Resolution 88-R-21 City of Evanston Commitments Concerning the
Proposed Five-Fifths TIF District
Staff recommends City Council approval of Resolution 88-R-21 outlining
City of Evanston Commitments Concerning the Proposed Five-Fifths TIF
District. This is a first of its kind TIF resolution in Evanston (perhaps in
Illinois) and is the result of a proactive engagement process initiated by
Councilmember Burns.
For Action
Resolution 88-R-21 City of Evanston Commitments Concerning the
Proposed Five-Fifths TIF District - Attachment - Pdf
409 - 417
A15.Ordinance 65-O-21, Approving a Tax Increment Redevelopment
Plan and Project for the Five-Fifths Project Area (TIF#9)
Ordinance 65-O-21, adoption Council City recommends Staff of
Approving a Tax Increment Redevelopment Plan and Project for the
Five-Fifths Project Area (TIF#9)
For Action
Ordinance 65-O-21, Approving a Tax Increment Redevelopment Plan
and Project for the Five-Fifths Project Area (TIF#9) - Attachment - Pdf
418 - 565
A16.Ordinance 66-O-21, Designating the Five-Fifths Redevelopment
Project Area Pursuant to the Tax Increment Allocation
Redevelopment Act
Staff recommends City Council adoption of Ordinance 66-O-21,
Designating the Five-Fifths Redevelopment Project Area
For Action
Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project
Area Pursuant to the Tax Increment Allocation Redevelopment Act -
Attachment - Pdf
566 - 642
A17.Ordinance 67-O-21, Adopting Tax Increment Allocation Financing
for the Five-Fifths Redevelopment Project Area
Staff recommends City Council adoption of Ordinance 67-O-21,
Adopting Tax Increment Allocation Financing for the Five-Fifths
Redevelopment Project Area
For Action
Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the
Five-Fifths Redevelopment Project Area - Attachment - Pdf
643 - 719
A18.Ordinance 85-O-21, Amending City Code Section 3-4-6 to Add An L-
2 Liquor License Classification
of adoption Council recommends Commission Liquor The City
Ordinance 85-O-21, amending City Code Section 3-4-6 to add an L-2
liquor license classification.
For Action
Ordinance 85-O-21, Amending City Code Section 3-4-6 to Add An L-2
Liquor License Classification - Attachment - Pdf
720 - 723
A19.Ordinance 87-O-21, Vacating the East-West Alley South of 1815
Ridge Avenue to 1815 Ridge Avenue, LLC
Ordinance 87-O-21, adoption Staff recommends City Council of
Vacating the East-West Alley South of 1815 Ridge Avenue to 1815
Ridge Avenue, LLC.
For Introduction
Ordinance 87-O-21, Vacating the East-West Alley South of 1815 Ridge
Avenue to 1815 Ridge Avenue, LLC - Attachment - Pdf
724 - 796
A20.Ordinance 93-O-21, Authorizing the City Manager to Negotiate the
Sale Of City-Owned Real Property Located East of Central Park
Avenue, Between Grant Street and Payne Street
93-O-21, Ordinance adoption Council City recommends Staff of
Authorizing the City Manager to Negotiate the Sale Of City-Owned Real
Property Located East of Central Park Avenue, Between Grant Street
and Payne Street
For Introduction
Ordinance 93-O-21, Authorizing the City Manager to Negotiate the Sale
Of City-Owned Real Property Located East of Central Park Avenue,
Between Grant S - Pdf
797 - 808
A21.Ordinance 96-O-21, Amending Title 4, Chapter 13 “Floodplain
Regulations”
Staff recommends City Council adoption of Ordinance 96-O-21,
Amending Title 4, Chapter 13 “Floodplain Regulations”
For Introduction
Ordinance 96-O-21, Amending Title 4, Chapter 13 “Floodplain
Regulations” - Attachment - Pdf
809 - 858
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
COUNCILMEMBER WYNNE
P1.Leaf Blower Policy Update
Staff recommends City Council accept and place on file the leaf blower
policy update.
For Action: Accept and Place on File
Leaf Blower Policy Update - Attachment - Pdf
859
P2.Ordinance 92-O-21, Amending Title 2 of City Code and Codifying
the Land Use Commission
Staff recommends City Council adoption of 92-O-21, Amending Title 2 of
the City Code and Codifying the Land Use Commission. The Land Use
Commission will assume the responsibilities of the Zoning Board of
Appeals (ZBA) and the Plan Commission, thereby consolidating these
two bodies into one new entity. Once adopted, a separate ordinance will
be replace and strike consideration Council City for prepared to
references to the ZBA and the Plan Commission for the Land Use
Commission. The Rules Committee discussed this at its July 7, 2021
meeting and directed staff to move forward with the realignment of these
two bodies.
For Introduction
Ordinance 92-O-21, Amending Title 2 of City Code and Codifying the
Land Use Commission - Attachment - Pdf
860 - 867
P3.Ordinance 88-O-21, Granting a Special Use Permit for a Planned
Development Located at 1012 Chicago Avenue In the C1a
Commercial Mixed-Use District
The Plan Commission and staff recommend adoption of Ordinance 88-
O-21 for approval of a Special Use for a Planned Development and a
Special Use for Dwellings-Multi-family to construct a 5-story mixed-use
building with 5,822 square feet of ground floor retail, 116 dwelling units,
and 58 parking spaces in the C1a Commercial Mixed-Use District.
For Introduction
Ordinance 88-O-21, Granting a Special Use Permit for a Planned
Development Located at 1012 Chicago Avenue In the C1a Commercial
Mixed-Use District - A - Pdf
868 - 912
(X)CONSENT AGENDA - RULES COMMITTEE - COUNCILMEMBER
WYNNE
R1.20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code,
“City of Evanston Code of Ethics and Board of Ethics”
The Rules Committee recommends City Council adoption of Ordinance
20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code, “City
of Evanston Code of Ethics and Board of Ethics”.
For Action
20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code,“City
of Evanston Code of Ethics and Board of Ethics” - Pdf
913 - 933
(XI)APPOINTMENTS
(XII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
9/28/21 7:00 PM Social Services Committee
9/29/21 2:30 PM Design and Project Review Committee
9/29/21 5:00 PM City School Liaison Committee
10/4/21 5:00 PM Rules Committee
10/4/21 6:00 PM Human Services Committee Meeting
10/6/21 2:30 PM Design and Project Review Committee
10/6/21 6:30 PM Citizen Police Review Commission -
VIRTUAL
10/7/21 9:00 AM Referrals Committee
10/7/21 9:00 AM Reparations Committee Meeting
10/8/21 7:15 AM Utilities Commission