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Home My WebLink About10.14.19 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 14, 2019 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:45 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rue Simmons (II) Mayor Public Announcements and Proclamations First Congregational Church of Evanston Celebrating 150 Years National Community Planning Month – October 2019 American Planning Association Award - Illinois Chapter for the Fountain Square Project (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended as a forum for residents to share their perspective in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 685 City Council Agenda October 14, 2019 Page 2 of 13 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Application for Appeal to City Council of the Preservation Commission Decision Denying Certificate of Appropriateness for 2404 Ridge Avenue Staff recommends that the City Council continue consideration of whether to accept the appeal of the Preservation Commission’s decision denying the Certificate of Appropriateness for 2404 Ridge Avenue until the October 14, 2019 meeting of the City Council. The appellants have stated that they will be out of the country on September 23, 2019. The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. For Action (SP2) Presentation of the 2020-21 Proposed Budget Staff recommends that the City Council review and discuss the 2020-21 Proposed Budget. For Discussion (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Rue Simmons Human Services - Alderman Fiske Rules Committee - Alderman Revelle Economic Development - Alderman Rue Simmons CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of September 16, 2019 and September 23, 2019 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – September 2, 2019 through September 15, 2019 $ 2,766,427.14 Payroll – September 16, 2019 through September 29, 2019 $ 2,768,963.58 For Action (A2) Bills List – October 15, 2019 $9,013,418.56 Credit Card Transactions for Period Ending August 26, 2019 $ 191,132.89 For Action 2 of 685 City Council Agenda October 14, 2019 Page 3 of 13 (A3) Amazon Credit Card Activity – Period Ending August 26, 2019 $2,885.63 For Action (A4) Single Audit Report for the Fiscal Year Ending December 31, 2018 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2018. For Action: Accept and Place on File (A5) Contract Award with Fambro Management, LLC for the City of Evanston Chess Camps at the Chandler-Newberger Community Center Staff recommends City Council authorize the City Manager to execute an agreement with Fambro Management, LLC dba Chess Scholars and Afternoon Enrichment Solutions (1292 Barclay Blvd., Buffalo Grove, IL 60089) for the City of Evanston Chess Camps run by Chandler-Newberger Community Center. The contract is for three (3) years with a mutual option to renew for two (2) additional one (1) year options. The contract period will run from January 6, 2020 through December 31, 2022. Revenue from program registrations are deposited into General Fund Chandler Account 100.30.3035.53565 and instruction expenses are paid from 100.30.3035.62505. Compensation for the vendor is not to exceed $350.00 per week/per child. In 2018 and 2019 revenues collected totaled $56,008.77. The City’s share of net revenue came to $16,802.63. The vendor and City have the mutual option to agree on a new minimum fee per class each fiscal year. Vendor compensation will remain the same through the term of the entire contract. For Action (A6) Approval of Special Event: Vintage Garage Chicago – Evanston Edition Staff recommends approval of the event application from Vintage Promotions LLC for use of the 5th floor level of the Maple Avenue Self-Parking Garage on Sunday, May 17, July 19, and September 13, 2020, from 10 a.m. to 5 p.m., to host a Vintage Garage Sale, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. The license agreement fee for their use of the Maple Avenue Garage is $1,500 per event, for a total fee of $4,500 which will be deposited into the Maple Parking Garage Business Unit (Account 505.19.7037.53510). For Action 3 of 685 City Council Agenda October 14, 2019 Page 4 of 13 (A7) Approval of the Purchase of a Replacement Asphalt Truck from Currie Motors Fleet for the Public Services Bureau Staff recommends City Council approval for the purchase of a 2019 Ford F-450 Chassis 4x4 SD Super Cab with a service body from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $96,864 for Public Services Bureau of the Public Works Agency. The vehicle is being purchased through the Suburban Purchasing Cooperative. Funding for the purchase of this vehicle will be from the FY 2020 Equipment Replacement Fund (Account 601.19.7780.65550). For Action (A8) Approval of a Contract with Standard Equipment Company for Emergency Repairs to Vactor Truck #954 Staff recommends City Council approve payment in the amount of $21,949.15 to Standard Equipment Company (635 W. Lake Street, Elmhurst, IL 60126) for emergency repairs previously performed on Vactor Truck #954. Vactor #954 is used by the Public Service Bureau of the Public Works Agency, specifically for sewer purposes, and is critical to continue necessary operations throughout the City. Funding will be from the Materials to Maintain Autos - Fleet Fund (Account 600.19.7710.65060) with a budget of $1,050,000, and a YTD balance of $190,061.64. For Action (A9) Approval of a Sole-Source Purchase of Dell Server, Storage and Virtualization Software for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute an order with Dell Computer Corp. (P.O. Box 802816, C/O Dell USA L.P., Chicago, IL 60680-2816) for the purchase of a host server, solid-state storage, and virtualization software as part of the Robert Crown Community Center, Library and Ice Complex project. The total cost of this one-time expense is $54,895.29. This is a sole source purchase and is spread across three quotes. Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). For Action 4 of 685 City Council Agenda October 14, 2019 Page 5 of 13 (A10) Approval of a Sole-Source Purchase of Computer Hardware from Dell Computer Corp. for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute an order with Dell Computer Corp. (P.O. Box 802816, C/O Dell USA L.P., Chicago, IL 60680-2816) for the purchase of Dell Desktop Personal Computers and Zero Clients for Virtual Desktop Infrastructure as part of the Robert Crown Community Center, Library and Ice Arena project. The total cost of this one-time expense is $20,232.82. This is a sole- source purchase spread across three quotes. Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). For Action (A11) Approval of the Purchase of Cisco Network Infrastructure Appliances, Licensing, and Support for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute an order with Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532) for the purchase of Cisco Network Infrastructure Appliances, Licensing and Support Agreements as part of the Robert Crown Community Center project. The total cost of this one-time expense is $92,565.27. Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). For Action (A12) Approval of the Purchase of Trees from Suburban Tree Consortium for Fall Planting Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 169 trees from Suburban Tree Consortium (STC) in the amount of $33,420.20. Most of the trees will be planted by Forestry employees, and some will be planted as part of the tree planting contract with Herrera Landscape and Snow Removal approved by City Council on April 22, 2019. Funding for this purchase is provided in the corresponding transmittal memorandum. For Action 5 of 685 City Council Agenda October 14, 2019 Page 6 of 13 (A13) Contract Award with Kimley-Horn & Associates to Provide Phase I Engineering Services for the Green Bay Road Corridor Improvement Project Staff recommends that City Council authorize the City Manager to execute a contract to provide Phase I Engineering Services for the Green Bay Road Corridor Improvement Project with Kimley-Horn & Associates (1001 Warrenville Road, Suite 350, Lisle, IL 60532) in the amount of $327,671. This project will be funded from the City’s Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account No. 415.40.4119.62145 - 419025). This project was not originally budgeted in FY 2019, but funding is available from the delay in the Central Street Bridge project. For Action (A14) Contract Award with Raths, Raths & Johnson, Inc. for the Fleetwood- Jourdain Gym Floor Investigation Project Staff recommends City Council authorize the City Manager to execute a single- source contract for consulting services for the Fleetwood-Jourdain gym floor investigation with Raths, Raths, & Johnson, Inc. (500 Joliet Road, Suite 200, Willowbrook, Illinois 60527) in the amount of $26,600. Funding is available from the 2019 General Obligation Bonds, Facilities Contingency (Account 415.40.4119.62145 – 619024), which has an FY 2019 budget of $384,000 with a remaining balance of $89,396. For Action (A15) Contract Award with Forward Space for the Purchase of Furniture, Fixtures and Equipment for the Robert Crown Community Center Ice Complex and Library Staff recommends City Council approval of miscellaneous fixtures and equipment purchases for the Robert Crown Community Center, Ice Complex and Library from Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in the amount of $193,117.17. Funding for this purchase will be provided from the Crown Construction Fund (Account 416.40.4160.65515 – 616017). The current Furniture, Fixtures and Equipment (FFE) budget for this project is $910,000 of which $448,527.31 has been committed. For Action 6 of 685 City Council Agenda October 14, 2019 Page 7 of 13 (A16) Change Order No. 1 with Bulley & Andrews for the Construction Manager Services at the Robert Crown Community Center Ice Complex and Library Staff recommends that City Council authorize the City Manager to approve Change Order No.1 for construction management services for the Robert Crown Community Center, Ice Complex and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, IL, 60622). This change order will not result in an increase or decrease to the existing contract price. This change order increases the contract time to complete the building portion of the project by 32 calendar days for the ice rinks and 53 calendar days for the lobby, library, and gymnasium. Funding for this project is provided from the Robert Crown Construction Fund (Account 416.40.4160.65515 – 616017). For Action (A17) Change Order No. 1 with Bodala, LLC dba Central Rug and Carpet for the Contract for the Fleetwood-Jourdain Interior Renovation Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Fleetwood-Jourdain Interior Renovation (RFP 19-13) with Bodala, LLC dba Central Rug and Carpet (3006 Central Street, Evanston, Illinois) in the amount of $52,349. This will increase the overall contract amount from $599,000 to $651,349. There is no time extension associated with this change order. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds (415.40.4119.65515 – 618008). This change order will exceed the project budget, but funding is available from savings in the execution of the Lovelace Tennis Court Rehabilitation, which had an FY 2019 budget of $250,000 and has $126,000 remaining. For Action (A18) Change Order No. 1 with Schroeder and Schroeder, Inc for the 2019 Alley Improvements Contract B and 2019 CDBG Park Improvements Project Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the Contract for the 2019 Alley Improvements Contract B and 2019 CDBG Park Improvements (Bid No. 19-37) with Schroeder and Schroeder Inc. (7306 Central Park, Skokie, IL 60076) in the amount of $41,800. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds (Account No. 415.40.4119.65515 – 519009) from the Parks Contingency account, which has an FY2019 budget of $75,000 with $62,915 remaining. For Action 7 of 685 City Council Agenda October 14, 2019 Page 8 of 13 (A19) Resolution 51-R-19, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Broadcast Operations Specialist to Broadcast Meetings for Both Public Bodies Staff recommends City Council adoption of Resolution 51-R-19, “Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Broadcast Operations Specialist to Broadcast Meetings for Both Public Bodies”. This intergovernmental agreement outlines compensation to the City for services provided by the City’s Broadcast Operations Specialist to District 65. It also provides a framework for duties undertaken by this employee to support broadcasting of the District 6 5 Board meetings. For Action (A20) Resolution 95-R-19, Authorizing the City Manager to Enter into a Twelve Month Lease Agreement for the Apartment Located at 1223 Simpson Street Staff recommends City Council adoption of Resolution 95-R-19, authorizing the City Manager to execute a lease between the City of Evanston and Michael Velasquez and Yaridssa Cruz and their three minor children for 12 months beginning November 1, 2019 through October 30, 2020 for the apartment located at 1223 Simpson Street. For Action (A21) Ordinance 100-O-19, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends approval of Ordinance 100-O-19 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation - Greenleaf. This ordinance authorizes the City to borrow up to $1,700,000. The debt service will be paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that includes this loan and the debt service for repayment. For Introduction (A22) Ordinance 112-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(B) “Parking Zones” Adding Paid Parking to Greenwood Street between Chicago Avenue and Sherman Avenue Staff and Transportation & Parking Committee recommend City Council adopt Ordinance 112-O-19, amending City Code Section 10-11-12 XII(B) “Parking Zones”, which will convert Greenwood Street from Chicago Avenue to Sherman Avenue to a paid parking zone. For Introduction 8 of 685 City Council Agenda October 14, 2019 Page 9 of 13 (A23) Ordinance 113-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(B) “Parking Zones” Staff and the Transportation and Parking Committee recommend, pursuant to the request of Alde27rmen Wynne, City Council adoption of Ordinance 113-O-19 amending City Code Section 10-11-12 XII(B) “Parking Zones” adding paid parking South Boulevard from Chicago Avenue east to the driveway of 516 South Boulevard (approximately 4-5 spaces). For Introduction (A24) Ordinance 116-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(A) “Parking Zones” Adding Paid Parking to Sherman Avenue Staff and Transportation & Parking Committee recommend City Council adoption of Ordinance 116-O-19, amending City Code Section 10-11-12 XII(A) “Parking Zones” to add paid parking on Sherman Avenue from the alley north of Main Street to the alley south of Washington Street. For Introduction (A25) Ordinance 128-O-19, Amending Title 10, Chapter 4, Section 5, Schedule 2 “Parking in Predominantly Residential Areas” Staff and the Transportation & Parking Committee, pursuant to the request of Aldermen and small business owners, recommend City Council adoption of Ordinance 128-O-19, amending City Code Section 10-4-5-2 “Parking in Predominantly Residential Areas” to allow for a businesses in the Main-Dempster Mile Business District to receive a Small Business Parking Permit. The permit would allow for the licensee of a small business to park one vehicle in a Residential Parking District EVS(E-1), C or F at the rate of $50 per month. Staff will evaluate the permit in six months to determine next steps. For Introduction (A26) Ordinance 130-O-19, Increasing the Number of Class D Liquor Licenses for Kokomo Cuisine Inc, d/b/a Kokomo, 1639 Orrington Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-five (55) to fifty-six (56) for Kokomo Cuisine Inc, d/b/a Kokomo, 1639 Orrington Avenue, Evanston, IL 60201. For Introduction (A27) Ordinance 131-O-19, Increasing the Number of Class D Liquor Licenses for Zipaktli LLC d/b/a Zentli, 1813 Dempster Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-six (56) to fifty-seven (57) for Zipaktli, LLC d/b/a Zentli, 1813 Dempster Avenue, Evanston, IL 60201. For Introduction 9 of 685 City Council Agenda October 14, 2019 Page 10 of 13 (A28) Ordinance 132-O-19, Increasing the Number of Class D Liquor Licenses for Geil Lessee LLC d/b/a Hearth Restaurant, 1625 Hinman Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-seven (57) to fifty-eight (58) for Hearth Restaurant, 1625 Hinman Avenue, Evanston, IL 60201. For Introduction (A29) Ordinance 133-O-19, Increasing the Number of Class D Liquor Licenses for Sea Ranch Inc, d/b/a Sea Ranch Sushi Evanston, 518 Dempster Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-eight (58) to fifty-nine (59) for Sea Ranch Inc, d/b/a Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, IL 60202. For Introduction (A30) Ordinance 92-O-19, Amending Portions of City Code Title 10, to Permit E- Bikes and Implement Requirements for Bike Share Companies Operating in Evanston The Transportation & Parking Committee and staff recommend adoption of Ordinance 92-O-19, amending portions of City Code Title 10, to permit low speed electric bicycles (e-bikes). Concurrently staff recommends further amending portions of City Code Title 10 to implement requirements for bike share companies operating bicycles, including e-bikes, in Evanston. For Introduction (A31) Ordinance 96-O-19, Amending City Code Section 4-2-2 to Update Gender Neutral Restroom Requirements Staff recommends City Council adoption of Ordinance 96-O-19, amending City Code Section 4-2-2 to update Gender Neutral Restroom Requirements to reflect recent updates to State law. For Introduction (A32) Ordinance 120-O-19, Amending Portions of the City Code to Correct Hotel, Motel, Bed and Breakfast Establishment Tax Due Dates and Late Fees Assessed Staff recommends adoption of Ordinance 120-O-19, amending portions of the City Code to correct hotel, motel, bed and breakfast establishment tax due dates and late fees assessed to be monthly on the 20th of the subsequent month in which the taxable activity occurred, and a standard 10% late fee per month. This will standardize this tax collection with all other home rule taxes. Staff requests suspension of the rules for Introduction and Action by City Council on October 14, 2019. For Introduction and Action 10 of 685 City Council Agenda October 14, 2019 Page 11 of 13 PLANNING AND DEVELOPMENT COMMITTEE (P1) Ordinance 126-O-19, Allowing Cannabis Dispensaries in Certain Zoning Districts The Plan Commission and Staff recommend approval of a text amendment to the Zoning Ordinance to create a definition for a cannabis dispensary business, establish applicable general provisions for cannabis dispensaries, including a 1500-foot separation requirement between dispensaries and a 750-foot separation requirement from schools, and amend the special uses in the Business, Commercial, Downtown, Research Park, and Special Purpose and Overlay zoning districts. For Introduction (P2) Ordinance 127-O-19 Granting a Map Amendment at 951-1125 Howard Street to Rezone from the C1 Commercial District to the B2 Business District The Plan Commission and City staff recommend adoption of Ordinance 127-O-19 granting a map amendment to rezone the properties located at 951-1125 Howard St. from the current C1 Commercial District to the B2 Business District. The request meets the standards for a map amendment. For Introduction (P3) Ordinance 115-O-19, Granting the YWCA a Special Use Permit for a Planned Development Located at 1215 Church Street and 1726-1730 Ridge Avenue in the R4 General Residential District The Plan Commission, Preservation Commission, and staff recommend adoption of Ordinance 115-O-19 for approval of a Special Use to expand a Community Center – Public and a Recreation Center – Public and for a Planned Development to demolish two single family residence-style structures and construct a two-story entrance addition abutting the south façade of the existing YWCA building and a four-story domestic violence shelter abutting the north façade of the existing YWCA building. The proposal includes the following Site Development Allowances: 1) Parking Location: Propose parking spaces within the required front yard setback (fronting Church St.) where parking is not permitted in front yards; 2) Loading Berth Location: Propose two loading berths within the west interior side yard setback where loading berths are permitted within the building envelope only; 3) Impervious Surface Coverage: Propose 75.5% impervious surface coverage where a maximum 55% is allowed; 4) Building Height: Propose 4 stories at 42.4’ height for a flat roof where a maximum 2.5 stories or 35’ to the peak for a sloped roof is allowe d; 5) Unenclosed Loading Berth: Propose 2 open loading berths within the side yard/front yard where open loading berths are only permitted within a rear yard. For Action 11 of 685 City Council Agenda October 14, 2019 Page 12 of 13 (P4) Ordinance 106-O-19, Granting a Special Use Permit for “Doggy” Daycare Center – Domestic Animal, and Kennel at 1245 Hartrey Avenue The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 106-O-19 granting special use approval for a “Doggy” Daycare Center – Domestic Animal, and a special use for a Kennel, for Unleashed in Evanston, in the I2 General Industrial District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Action (P5) Ordinance 114-O-19, Granting a Special Use Permit for a Planned Development Located at 1012-1018 Church Street in the D3 Downtown Core Development District The Plan Commission and staff recommend adoption of Ordinance 114-O-19 for approval of a Special Use for a Planned Development in the D3 Downtown Core Development District to construct a 3-story, 37,800 square foot Cultural Facility, a live theater performance venue, with a 289-seat main stage and a building height of 41 feet. The development includes site development allowances for the following: 1)Number of parking spaces: 0 spaces where 32 are required; 2) Street frontage property line setback: 2 feet at the first floor where 0 feet is required up to a minimum building height of 24 feet but not more than 42 feet. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Approval to Provide Funding for the Howard Street Lights Project The Economic Development Committee recommends City Council approval to provide funding through the Howard-Ridge TIF for the installation of tree lights in early November, and removal by early April for a total of $9,750.40. Staff recommends utilizing the Howard-Ridge TIF Other Improvements Account (330.99.5860.65515). For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment 12 of 685 City Council Agenda October 14, 2019 Page 13 of 13 MEETINGS SCHEDULED THROUGH OCTOBER 2019 Upcoming Aldermanic Committee Meetings 10/14/2019 6:00PM Administration & Public Works/Planning & Development/City Council 10/15/2019 7:00PM Housing and Community Development Act Committee 10/16/2019 6:30PM Minority, Women and Evanston Business Enterprise Committee 10/17/2019 6:30PM Equity & Empowerment Commission Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 13 of 685 For City Council Meeting of October 14, 2019 Item SP1 Business of City by Motion: Appeal of Decision Denying Certificate of Appropriateness for 2404 Ridge Avenue For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Manager Carlos Ruiz, Senior Planner/Preservation Coordinator Subject: Application for Appeal to City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 2404 Ridge Avenue Date: October 4, 2019 Recommended Action: The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. Summary: At its August 6, 2019 meeting, following Rick Sweitzer’s presentation (owner), discussion, and public comment, the Preservation Commission voted 1 aye, 6 nays on a motion to issue a COA for 2404 Ridge Avenue for the post approval alterations to the original 1997 approved project, including changes to the location of three of the skylights, not relocating one of the doors, changes to windows on the south side, including the size of the windows, and some other changes that are all to windows and window positions, in accordance with applicable standards 1-10 for alteration (per Section 2-8-9 (A)(1)-(10)), seconded by Commissioner Ken Itle. The motion failed. Vote: 1 aye (Simon), 6 nays (Bady, Dudnik, Itle, Reinhold, Sullivan and Vogel). Staff submits the Application for Appeal from Rick Sweitzer and Chris Sweitzer , Owners, filed September 5, 2019. Pursuant to City Code Subsection 2-8-8(G), "Appeals," the City Council may make a motion to accept the application for appeal and subsequently affirm, modify or reverse the decision of the Commission within forty-five (45) days. If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. Memorandum 14 of 685 Legislative History On September 23, 2019 the City Council held the item until the October 14, 2019 meeting of the City Council. Attachments 2404 Ridge Ave. Appeal Application, Final 2404 Ridge Ave Packet for August 6, 2019 EPC meeting EPC Minutes Excerpt, August 6, 2019 Preservation Commission Findings of Fact, August 6, 2019 2404 Ridge Avenue, Local Landmark Statement of Significance 15 of 685 1 EVANSTON PRESERVATION COMMISSION APPEAL TO CITY COUNCIL Notice of Appeal from Evanston Preservation Commission's Decision 1. Street address of subject property:____________________________________________________ 2. Parcel's Identification Number (lot of record)____________________________________________ 3. Appellant/Property Owner's name(s)___________________________________________________ Mailing Address: Number___________ Street Name______________________________________ City:___________________ Zip Code:_________________________________________________ Phone Number: ______________________ Email: ______________________________________ 4. Appellants interest in subject property (owner, contract purchaser, etc.) if any: ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 5. If you are other than Owner of Record, you must also submit an affidavit setting forth the name(s) and address of the owner(s) of record, based either on your personal knowledge or based on records specified in the affidavit. 6. Is the subject property an Evanston Landmark? Yes , No 7. Is the property in a Historic District? Yes , No 8. If Yes: Lakeshore Ridge Suburban Apartment Building Northeast Evanston Local District National Register 9. Legal description of the subject property: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 10. A copy of any letters denying the request or proposal from which you wish to appeal should be attached. DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8 ('#)(&#'#("#&( #("#&( #('#)(+'( -"+'(#&*")" '(#"(#+"'$ &" '(#((&$&"$ !&""###)"(- "#',$( (+'( (!')&&#!(+'( "#'(#""###)"(- "#' "(#( & '%(& #!!#" -"#+"' &*")*"'(#" "#' &5/69A;.==.31/:8/=A15>B1<38.57/:8 #A91< +5781>>1 , &5/6'A15>B1<4<5='A15>B1< &5/6 C4<5= &5031@1 <11971.2@1 , 16 of 685 2 11. What aspect(s) of the Preservation Commission's decision are you appealing? Interpretation of the Historic Preservation Ordinance, Standards for Review of Applications for Certificate of Appropriateness. Determination of the facts. Other Please explain: (include attachments when necessary _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 12. If you are appealing an interpretation of the Historic Preservation Ordinance, what provision(s) is/are in question? (include attachments when necessary) Section: Paragraph: Number: Subparagraph: Number: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8 '1/>5:9'>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== , , '1/>5:9'>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== '1/>5:9'>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== $71.=1=11.>>./4100:/?819> '1/>5:9'>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== 17 of 685 3 13. What do you contend? The proper interpretation of the Historic Preservation Ordinance. The proper interpretation of the facts. Other. Please explain: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 14. In what way are you aggrieved (harmed) by the interpretation and/or determination of the Evanston Preservation Commission? _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ I (We) certified that all of the above statements are true to the best of my (our) knowledge and belief. (If there are joint appellants, all must sign) _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date IMPORTANT REMAINDER: This appeal application must be submitted within thirty (30) days of the Commission’s denial. Submit to the Community Development Department, Planning Division, 2100 Ridge Avenue, Evanston, IL 60201, (847) 448-8675; Attn: Scott Mangum, Planning and Zoning Manager or email to: smangum@cityofevanston.org DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8 C $( $71.=1=11.>>./4100:/?819> 4<5='A15>B1< $71.=1=11.>>./4100:/?819> &5/6'A15>B1< C $( , 18 of 685 Community Development Department Planning and Zoning Division 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.8675 smangum@cityofevanston.org August 13, 2019 Rick Sweitzer 1130 Greenleaf Avenue Wilmette, IL 60091 Via U.S. Mail and E-mail RE:2404 Ridge Ave. - Preservation Commission decision on application for a certificate of appropriateness for exterior alterations to the barn structure post 1997 and 2000 approvals. Dear Mr. Sweitzer: On August 6, 2019 the Preservation Commission reviewed your application for a Certificate of Appropriateness (COA)for post approval alterations to the barn at 2404 Ridge Avenue, a designated Evanston landmark,as follows:1)East elevation – 3 skylights on east elevation (approved plans did not include skylights on the east elevation).2)West elevation – 3 skylights (approved plans included 6 skylights); first floor –one window added to north of door (approved plans added window south of door)and two double unit windows added to reflect second floor double windows.3) North elevation –No changes or alterations.4)South elevation –One less window installed on west half of first floor – existing window larger than original plans, a larger window not installed. The Commission also heard comments about the post approval alterations from members of the public who spoke in opposition to the alterations to the barn, including: ●Mr. DeStefano, architect and resident said the west windows were not added by the previous owner,that the barn no longer looks like a barn.The value of the property is the homestead on top of Ridge with farm/park below. 19 of 685 ●Peter Miller,was concerned with the skylights (3 facing east and 3 facing west), which are visible,and the subsequent changes to the barn should be reverted to what was approved. During discussion of the application, Commissioners expressed concerns about the post approval alterations including adding three additional skylights on the western side of the barn that are visible from the public way.The Commission noted that the placement of the skylights were an important point of discussion in granting your previous COA, as reflected in the October 21, 1997 Preservation Commission minutes. Commissioners also expressed concern that you were unable to offer any explanation for why the building was not built to specifications of the approved plans. City staff (Carlos Ruiz)noted that the Commission approved the Certificate of Appropriateness (COA)for exterior alterations on October 21, 1997 and that he re-issued the COA in 2000 for the same elevation drawings. Commissioner Elliott Dudnik made a motion to issue a COA for 2404 Ridge Avenue for the post approval alterations to the original 1997 approved project, including changes to the location of three of the skylights,not relocating one of the doors, changes to windows on the south side, including size of the windows,and some other changes that are all to windows and window positions,in accordance with applicable standards 1-10 for alteration (per Section 2-8-9 (A)(1)-(10)), seconded by Commissioner Ken Itle. The motion failed.Vote: 1 aye (Simon), 6 nays (Bady, Dudnik,Itle,Reinhold,Sullivan and Vogel). Per Section 2-8-8 (G)of the City Code you as the applicant,following the denial of a certificate of appropriateness, may,within thirty (30) days of the denial apply for appeal to the City Council (instead of the Planning and Development Committee because it is not composed of the nine (9) sitting Council members). Alternately, based on the Commission’s decision you could apply for a COA to return the barn back to the exterior alterations as the Commission approved in 1997 and re-issued by City staff in 2000.Staff could approve this COA application as long as it matches the 1997/2000 approvals. If you decide to appeal the denial of the certificate of appropriateness you must submit your appeal application to this office by no later than September 5, 2019 (application for appeal is enclosed). 20 of 685 Failure to return the barn to the 1997 approved alterations and re-issued in 2000 or apply for an appeal within the specified time (by September 5,2019), you will be subject to the Penalties in Section 2-8-15. For your information I have enclosed Section 2-8-8 - Certificate of Appropriateness, Section 2-8-9 (A)(1)-(10) - Standards for Review of Applications for Certificates of Appropriateness, Section 2-8-15 - Penalties,and the draft August 6, 2019 meeting notes. Please contact this office if you have any questions. Sincerely, Scott Mangum Planning and Zoning Manager 21 of 685 September 4, 2019 Evanston City Council 2100 Ridge Ave Evanston, IL 60201 RE: 2404 Ridge Ave. Barn Alterations Dear Evanston City Council, Please see attached for completed copy of owner’s Notice of Appeal to Evanston Preservation Commission’s Decision following August 6th, 2019 Historic Preservation meeting. We are requesting a comprehensive review of the information herein for consideration. Thank you, Rick & Chris Sweitzer (Owner & Applicant) 22 of 685 2404 Ridge: Appeal Application Attachment 11. What aspect(s) of the Preservation Commission’s Decision are you appealing? During the HPC meeting, the commissioners briefly discussed the exterior alterations that were not on the original or extended COA's, but without attention to whether or not they met the applicable Standards for review of Applications for COA. The largest change, as noted by the commissioners, was the change from 6 skylights on the W elevation to 3 on W and 3 on E. The commissioners did not apply the standards to deny this change, rather noting that the skylights were discussed at length the first time around and therefore were not permissible with a new COA. There was no discussion surrounding the fact of the earlier approval and how these would fall in line with it. The other minor changes were deletions of the proposed work and thereby not objectionable. Further, per the HPC ordinance, only structural alterations that are visible from the street or the public way are to fall under the purview of the commission. Parts of the ordinance demand visibility from the street alone. We note that the barn is an accessory structure, located behind the main landmark building and therefore, very little of the alterations in question have any more than minimal visibility, if any, from any street or public way. Shrubbery could be added to eliminate any visibility question of the East Elevation from the street or public way view. I. Interpretation of the Historic Preservation Standards of Review for Certificate of Appropriateness (Evanston City Code (2-8-9 (A)): 1) Every reasonable effort… a. There is no question that every reasonable effort has been made to adapt the barn in question, in a manner that required minimal alteration while preserving the structural integrity and the ability to use the barn into the future as an economically viable accessory dwelling structure. 2) The distinguishing original qualities… a. No original and distinguishing qualities or properties of the barn have been destroyed. In fact, the old barn doors have been saved, restored and repurposed into attractive shutters for the openings they previously served. The lower-level West side openings have received custom built garage doors that very much replicate the original nature of the building. 5) Distinctive stylistic features, materials, finishes… a. All historic and stylistic features have been considered, preserved and enhanced into future use. Several key barn features have been completely unaltered, such as the horse stalls & urinals that runs the distance of the first floor, and the horse stall windows and walls. 23 of 685 b. The kitchen in the barn features the amazing and historic work bench, repurposed into a kitchen counter with appliances, while preserving the old wooden vice. The historic artifacts, including wooden shovels, wheels, horse tack, etc. have been saved and preserved as wall hangings. 6) Deteriorated architectural features… a. All deteriorated exterior features of the barn have been preserved and restored with careful same kind attention. 9) Innovative design shall not be discouraged… a. For sure, we have spent large sums of time and $ to creatively repurpose the barn use, while preserving, maintaining and enhancing its historic appeal through the adaptive reuse of the W exterior and the entire interior as above. 10) Wherever possible, alterations to structures… a. There is no question that the few alterations made to the barn could be removed, if necessary, down the road without impacting the essential form and integrity of the structure. b. The exterior approved deck is designed and built to be free standing, as per the HPC original COA. It could be removed without impacting any part of the barn structure. II. Determination of Facts: The attached City notice of denial of the Barn COA references a neighbor’s comment regarding the barn windows in stating: “Mr. DeStefano, architect and resident said the west windows were not added by the previous owner, that the barn no longer looks like a barn. The value of the property is the homestead on top of Ridge with farm/park below.” This statement is factually incorrect and unsubstantiated by any evidence. The West windows were existing when the current owner purchased the property. In addition to this, owner is objecting to the Preservation Commission’s amenability to several additional neighbors providing anecdotal thoughts, feelings, and subjective reservations to the barn COA application. Additionally, there is a misrepresentation of the facts on the HPC Notice of COA Denial (see page 2, paragraph 1) where it states: "...commissioners expressed concerns about the post approval alterations including adding three additional skylights on the western side of the barn...." This is NOT accurate and is a misguided statement in the Notice of Denial. The original plans AND approvals had 6 skylights on the Western elevation and 2 on the South elevation. What was long ago created was 2 on the South elevation, 3 on the West elevation and 3 on the E elevation roof. Please note the reporting error. The HPC denial includes comment regarding the initial barn COA and states that the skylights were, “an important point of discussion in granting your previous COA, as reflected in the October 21, 1997 Preservation Commission minutes.” This statement does not include a 24 of 685 determination of factual evidence on the Preservation Commission’s official ruling on the skylights in 1997. Furthermore, there is no substantive evidence that illustrates the Historic Preservation’s ruling against this matter. Owner objects to this as speculative information, not a determination of fact. We would be happy to add evergreens or shrubbery in order to completely obscure the barn’s visibility from all street view and public way. The public alley is not as public as it looks, as the city has informed us, that due to the fact that a sizable portion the E/W section of alley is located on our property, the city will be abandoning its municipal use of same. In all cases, the visibility matter is open to some question. There is no question that the alterations being spoken of are not very visible, when at all, to the concerned public. 13. What do you contend? We originally received a COA for the exterior and interior work in 1997, over 22 years ago. In 2000, the COA was extended. The exterior alterations completed in the 1st or 2nd year following the issuance of the city permit issued in April 1999, following a very long and substantial review by the City. Otherwise it would have required an additional extension of the original COA which expires after 6 months. Therefore, the work would have been completed by mid-year of 2001, more then 18 years ago and thus, should not be re-considered in 2019. We have strong reason to believe that any and all changes were discussed with both the HPC coordinator and the city permitting department during the initial COA application and approval process prior to 2000. We received multiple inspections of the permitted work during this time, that would have observed and inspected the work and installation of said windows and skylights. Additionally, we contend that the City’s request for a new Barn COA was due to our application to subdivide the land. This issue was non-existent until our application for subdivision was submitted. Immense neighborhood pressure on City Staff to re-review the barn 18+ years following completion is without factual evidence and frivolous. Our discussions with the city HPC coordinator would constitute administrative approval of these changes. We do not have a good paper trail of this period but the HPC coordinator has said in discussions with the neighbors, (if the FOI information we received is reliable), and verified by our belief in more recent discussions with the coordinator earlier this year confirming same, that the skylight issue has been discussed previously. 25 of 685 14. In what way are you aggrieved (harmed) by the interpretation and/or determination of the Evanston Preservation Commission? The HPC interpretation and determination of the Evanston Preservation Commission presents several grievances as owner. First, this work has long been completed and not contended by any neighbor and or city representative. The property has been inspected numerous times since completion, without City indication of a violation or issue. The interpretation and determination of the HPC to revert the changes that were made 15+ years ago would inflict not only economic hardship but require additional HPC approvals / work to be done on the property. It is our belief that 5 major problems exist with the city's mandate that we go through this 20 year later representation of the historic exterior alterations: 1) They have long been seen in open daylight, discussed, inspected and approved by city staff. Our discussions with the city HPC coordinator would constitute administrative approval of these changes. 2) Regardless of street visibility, or other considerations of the HPC, the few and very minor alterations are in keeping with what has been approved. 3) This work has long been completed which would draw into question whether the Statute of repose/limitations (essentially describing construction statute of limitations for “violations”) should be applied to this matter (see below). City Ordinance: Section 6-2-2: Legal Effect: “The provisions of this Ordinance shall be interpreted so as not to be in conflict with the laws of the State of Illinois or any other limitations imposed by law. In the event, however, that any section, provision, sentence or clause of this Ordinance is declared unconstitutional by a court of competent jurisdiction, that determination will not affect the other remaining chapters, sections, and provisions of this Ordinance.” Illinois Statutes: Chapter 735 § 13-214: ““ (a) Actions based upon tort, contract or otherwise against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property shall be commenced within 4 years from the time the person bringing an action, or his or her privity, knew or should reasonably have known of such act or omission. Notwithstanding any other provision of law, contract actions against a surety on a payment or performance bond shall be commenced, if at all, within the same time limitation applicable to the bond principal.” (b) ”No action based upon tort, contract or otherwise may be brought against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property after 10 years have elapsed from the time of such act or omission. However, any person who discovers such act or omission prior to expiration of 10 years from the time of such act or 26 of 685 omission shall in no event have less than 4 years to bring an action as provided in subsection (a) of this Section. Notwithstanding any other provision of law, contract actions against a surety on a payment or performance bond shall be commenced, if at all, within the same time limitation applicable to the bond principal.”” 4) This issue was ONLY brought to our attention following our application to subdivide the land. The issue has been raised at the neighbor’s insistence as a method to restrict and block the use of the barn as an Accessory Dwelling unit and the subdivision of the property. 5) Since our application for subdivision was submitted, City Staff has continuously misled and continuously backtracked on official instruction regarding the Barn COA. Please see below for detailed chronological correspondence from City Staff regarding the Subdivision application and the subsequent request for re-submission for new Barn COA: • March 18, 2019: o Initial Application for preliminary zoning analysis to subdivide 2404 Ridge into 2 parcels is submitted in full. • April 1, 2019: o Michael Griffith emails owner/applicant (ATTACHMENT #1) stating: “A 2-lot subdivision of the property as shown on the plan submitted 3/18/19 is zoning compliant. Existing zoning nonconformities related to the barn are existing and the proposed subdivision does not change those conditions.” • April 9, 2019: o Melissa Klotz emails applicant/owner (ATTACHMENT #3) stating that applicants do not need a draft subdivision plat for the Preservation Review. • April 30, 2019: o Owner receives an official letter from the City of Evanston, Melissa Klotz (ATTACHMENT #2) indicating that the City is now requesting that owner obtain a COA for work done on the exterior of the barn structure that was completed and inspected by the City many years prior. The letter is introduced by discussing Gary Gerdes’s most recent inspection of the property and states, “Mr. Gerdes observed that build-out was substantially per approved plans but there were minor changes to window and door locations and three skylights has been added on the east elevation.” o The letter also references the Fence / Plat of Survey and states, “The plat of survey does show that the fence line on the north and west sides of the property encroach park property. Subdivision approval shall include correction of the fence placement.” o Additionally, the letter contradicts bullet #1 by stating: “The proposed subdivision of the property shall not move forward through any City process unless the aforementioned violations are simultaneously rectified, and a Certificate of Appropriateness is obtained.” • May 7, 2019: 27 of 685 o Owner receives a 3rd official letter from the City of Evanston, Melissa Klotz (ATTACHMENT #2) stating, “The subdivision may not proceed through any city process unless a complete application for a Certificate of Appropriateness is applied for concurrently to rectify any outstanding violations for windows, skylights, and doors at the property. Once both applications are received by staff, the subdivision may move forward through the City process even if the Certificate of Appropriateness for the windows, skylights, and doors is continued by the Preservation Commission for any reason. This letter supersedes the City letter dated April 30, 2019, which stated the subdivision application could not move forward until all violations at the property are rectified.” • May 15, 2019: o Owner receives official letter from the City of Evanston, Michelle Masoncup (ATTACHMENT #2) stating, “I am writing to follow up on our May 7, 2019 meeting. The City is willing to move forward your application to subdivide your property at 2404 Ridge Avenue; however, there are several issues, discussed below, that must first be resolved prior to the city forwarding your application to the Preservation Commission.” o Additionally, the letter states, “…since you have failed to complete your project and continued to renew the building permit, the statute of limitations has not begun to run. Your application to the Preservation Commission to subdivide your property will not be heard by the Preservation Commission until you are in compliance with your building permit, or the City receives an additional application for a certificate of occupancy. Second, you must remove the portions of your fence on the North and West sides of your property that encroach on city-owned land. Within ninety (90) days, the fence must be either removed, or a plan to remove the fence is mutually agreed on.” o The letter continues in stating that, “adverse position (sic) does not apply to property that is held for public use, see, Miller v. Metro. Water Reclamation Dist. Of Greater Chicago, 374 III. App. 3d 188, 190, 870 N.E.2d 1040, 1042 (2007). The City property that the fence occupies is on City Park land… While private citizens are limited in using adverse possession to acquire publicly used land, the same requirements do not prohibit the City. The City is willing to purchase this portion of your property that is being used as a part of the alley, or enter into a no-fee long term easement. If you wish to sell the property, the city will order a survey and appraisal of the property.” o The final paragraph of the letter states, “The City is ready to resolve the above issues and move forward with the subdivision of your property. However, first we must resolve the issues discussed above.” o In addressing next steps on the Barn, the email is followed by stating, “You must submit the Preservation application and enhanced transposed photos, and then both that issue AND the subdivision issue will proceed to the Preservation Commission. The subdivision may not proceed to the Preservation Commission unless the violation issue is also submitted for. If the violation issue does not 28 of 685 receive a determination at the Preservation Commission meeting and is continued to another meeting, the subdivision WILL NOT be held up and may continue to move forward to City Council.” • May 17, 2019: o Owner receives an email from Hugh DuBose (ATTACHMENT #4, page 15) that states, “The City’s letter dated May 15, 2019, clearly provides the steps you need to take for the City to review your application for the subdivision of 2404 Ridge Avenue. The City is standing by ready to help you navigate the subdivision process; however, you must resolve the issues described in our May 15 letter. Absent full compliance, the City will not be able to move your application forward to the Preservation Commission.” • May 22, 2019: o Owner receives email from Melissa Klotz (ATTACHMENT #3) listing outstanding items that are required in order to complete Historic Preservation review. The email states that owner must obtain permit to remove the fence. This statement was subsequently retracted by Melissa Klotz in email dated June 5th, 2019 (ATTACHMENT #3, page 5). o The Email also states that the window/door/skylight issue will FIRST be heard at the Preservation Commission following application for a new COA and that “If the Preservation Commission does not issue a new COA (windows/door/skylights), then the application for subdivision will be held for future date.” This statement directly contradicts with the letter dated May 7th, 2019, which supersedes letter dated April 30, 2019. • May 31, 2019: o Owner receives an email from Melissa Klotz stating, “Thank you for submitting the remaining documents for Preservation Commission. You are confirmed that both the window/door/skylight issue and the subdivision are on the Preservation agenda for June 11th. The Law Department will respond to your remaining questions next week.” o Owner has still yet to receive anything from the Law Department. • June 4, 2019: o Owner receives email from Melissa Klotz (ATTACHMENT #3, page 4), stating, “the City is in the process of ordering the appraisal. The appraisal does not have to be completed for the subdivision to proceed through the entire process. As soon as we know the timing of the appraisal I will let you know. You will not need to resubmit the subdivision based on what happens with the appraisal/land sale.” § Additionally, the email states, “For the subdivision to be approved by City Council, the fence issue must be resolved – meaning that all fencing on City property must be removed before City Council can vote on the subdivision.” Again, misguided instruction by a City employee which would subsequently be retracted in an email from Scott Magnum Dated June 21, 2019 (ATTACHMENT #3, page 6), that states, “The chain Link fence along the north and west property lines of 2404 Ridge appears to 29 of 685 be a City fence separating your property from Leahy Park. Contrary to previous direction, do not remove or alter this fencing.” • June 5, 2019: o Owner receives email from Melissa Klotz (ATTACHMENT #3, page 6) stating, “You do NOT need a permit for the removal of any or all of your fencing (including the fence where it is on park land and where it is on private property). I understand this is different than what we previously told you in a letter – after re-evaluating, no permit or any other approval is necessary for removal of the fence.” • June 11, 2019: o Owner receives email from Michael Griffith (ATTACHMENT #4, page 31) on the evening of the initially scheduled Preservation Meeting stating, “Concerning the subdivision application, the application is incomplete. Please submit the following: § “Application fee: $330, paid by check or credit card. § Plat of subdivision, prepared by a surveyor, a pdf is acceptable” o Owner receives email from Carlos Ruiz (ATTACHMENT #4, page 26) stating, “Also, you need to include the plat of subdivision as requested by Michael Griffith as a part of the application for subdivision in order to be a complete application.” • June 12, 2019: o After owner brings forth email correspondence from Melissa Klotz explicitly stating the contrary to Michael Griffith’s June 11 email, owner receives email from Scott Magnum stating, “I was not aware of Melissa’s prior communication regarding the timing of the submittal of the Plat of Subdivision. Based on this previous communication, we will include the site plan for the Preservation Commission’s recommendation on the subdivision. However, please note that a Plat of Subdivision and application fee is a requirement for a complete Subdivision application. Staff cannot review the proposed Plat of Subdivision and schedule for City Council consideration without the Plat of Subdivision and application fee. Also, please note that any significant deviations from the site plan reviewed by the Preservation Commission may require an additional review from the Preservation Commission.” • June 21, 2019: o Owner receives email from Scott Magnum, who has apparently taken over as lead on anything related to 2404 Ridge (ATTACHMENT #3 page 6). “Contrary to all prior instruction regarding the fence, the email states, “The chain link fence along the north and west property lines of 2404 Ridge Avenue appears to be a City fence separating your property from Leahy Park. Contrary to the previous direction, do not alter this fencing.” o #4 of email: Scott Magnum presents a NEW issue regarding the property that has NOT ONCE been discussed in any correspondence up to this date. The email states that review of the Plat of Subdivision, the City has uncovered a NEW item 30 of 685 that will require review. He states that, “the deck and barn are partially located on City property. These issues are currently under review by the City and would need to be resolved prior to the City Council considering a Plat of Subdivision, but not prior to the Preservation Commission review.” Scott Magnum does not provide owner any substantive information or relevant data nor instruction on how he must proceed with the formerly mentioned items. • June 24, 2019: o Owner receives email from Scott Magnum stating, “The Preservation Commission review of the proposed two-lot subdivision was also continued to its July 9, 2019 meeting. The site plan provided is sufficient for the Preservation Commission's recommendation regarding the proposed subdivision in lieu of a Plat of Subdivision. Any minor changes to the north or south property lines would not require additional review by the Commission.” • June 27, 2019: o Owner receives email from Scott Magnum stating, “Additionally, as discussed it would be your option whether to proceed to City Council regarding the subdivision request if there were still outstanding issues with the Certificate of Appropriateness or property lines.” • July 11, 2019: o Owner receives email from Scott Magnum stating, “Yes, you have already submitted application materials for the Preservation Commission's review of the subdivision and you may choose to proceed with the subdivision application at the August 6th Preservation Commission meeting. • July 15, 2019: o Owner receives email from Michelle Masoncup stating, “Upon further review of the issue presented, you do not need to remove the fence that borders the park property. 31 of 685 32 of 685 33 of 685 34 of 685 35 of 685 2. OLD BUSINESS B. 2404 Ridge Ave. (L) – Chris Sweitzer, applicant. Post approval alterations: 1) North Side of Barn: Existing conditions, no changes or alterations. 2) East Side of Barn: far left door replacement was in approved plans but not completed. Approved plans include addition of six skylights. Three skylights were removed from West side of Barn for symmetry and balance and added to East side of barn. Thus, there are three less skylights existing than in original plans. No other changes. 3) South Side of Barn: one less window was installed and is existing than in original plans. Existing window larger than originally approved plans. 4) West Side of Barn: 3 skylights were removed and added to East Side of barn for symmetry and balance. Second floor no change, all windows existing as original plans. First floor minor changes to window positions and added window to left of exit door. Applicable standards [Alteration: 1-10] (Continued from 6/11/2019 and 7/9/2019) 36 of 685 37 of 685 38 of 685 39 of 685 Section B (continued): Approved / existing conditions detailed below: 1) North Side of Barn: Existing conditions, no changes or alterations 2) East Side of Barn: far left door replacement was in approved plans but not completed. Approved plans include addition of six skylights. Three skylights were removed from West side of Barn for symmetry and balance and added to East side of barn. Thus, there are three less skylights existing than in original plans. No other changes. 3) South Side of Barn: one less window was installed and is existing than in original plans. Existing window larger than originally approved plans. 4) West Side of Barn: 3 skylights were removed and added to East Side of barn for symmetry and balance. Second floor no change, all windows existing as original plans. First floor minor changes to window positions and added window to left of exit door. 40 of 685 2404 Ridge Aerial imagery courtesy Cook County GIS Tax Parcels June 5, 2019 0 0.015 0.030.0075 mi 0 0.025 0.050.0125 km 1:1,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Copyright 2018 City of Evanston41 of 685 42 of 685 43 of 685 44 of 685 45 of 685 46 of 685 47 of 685 48 of 685 49 of 685 50 of 685 51 of 685 APPROVED Page 1 of 4 Tuesday, August 6, 2019 Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800 7:00 P.M. MINUTES EXCERPT Members Present: Robert Bady, Elliott Dudnik, Ken Itle, Suzi Reinhold, Mark Simon, Aleca Sullivan, and Karl Vogel Members Absent: Julie Hacker, Sally Riessen Hunt, Jamie Morris, and Tim Schmitt Staff Present: Scott Mangum, Planning & Zoning Manager Hugh DuBose, Assistant City Attorney Carlos Ruiz, Preservation Coordinator Presiding Member: Mark Simon, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Simon called the meeting to order at 7:10 pm with a quorum of seven Commissioners present. Commissioner Vogel arrived at 7:15 2. OLD BUSINESS A. 2404 Ridge Ave. (L) – Chris Sweitzer, applicant. Post approval alterations: 1) North Side of Barn: Existing conditions, no changes or alterations. 2) East Side of Barn: far left door replacement was in approved plans but not completed. Approved plans include addition of six skylights. Three skylights were removed from West side of Barn for symmetry and balance and added to East side of barn. Thus, there are three less skylights existing than in original plans. No other changes. 3) South Side of Barn: one less window was installed and is existing than in original plans. Existing window larger than originally approved plans. 4) West Side of Barn: 3 skylights were removed and added to East Side of barn for symmetry and balance. Second floor no change, all windows existing as original plans. First floor minor changes to window positions and added window to left of exit door. Applicable standards [Alteration: 1-10] (Continued from 6/11/2019 and 7/9/2019) Chair Simon said the current Commission does not have any authority to review modifications approved 20 years ago by the then Commission. However, it has come to light that there are modifications made which were not part of the approval. 52 of 685 APPROVED Page 2 of 4 Rick Sweitzer, owner, presented the application for post approval of exterior alterations to the barn at 2404 Ridge Avenue. For the last 23 years he restored the historic buildings. In 2019 they presented to the City a three lot subdivision, when it was determined it would require a zoning variation, they submitted a two lot subdivision, which is zoning compliant with the non-conformities of the barn. In regard to the alterations to the barn, they have maintained that requiring another COA was unreasonable, based on the statute of limitations, the doctrine of res judicata, double jeopardy and administrative approval. However, they agreed to proceed with the COA application as follows:  East elevation – 3 skylights on east elevation (approved plans did not include skylights on the east elevation).  West elevation – 3 skylights (approved plans included 6 skylights); first floor – one window added to north of door (approved plans added window south of door) and two double unit windows added to reflect second floor double windows.  North elevation – No changes or alterations.  South elevation – One less window installed on south west side; first floor – existing window larger than original plans, replacing larger window not installed. Commission’s Discussion: Commissioner Itle talked about the timeline, COA application originally presented to the Commission in 1997; in 2000 the permit was renewed for the same design as 1997, then he asked when the construction went forward, in 2000? R. Sweitzer said the construction had already begun and it was on going. They renewed the COA in 2000, because it had expired. Commissioner Dudnik said the COA had expired, and it had to be renewed in 2000, what happened over the next 19 years? Carlos Ruiz answered that the only time he renewed the COA was in 2000 with the same plans that the Commission had approved in 1997. R. Sweitzer said that the work that is continuing to this date is interior only. Public Comment:  James DeStefano, architect and resident said the west windows were not added by the previous owner, that the barn no longer looks like a barn. The value of the property is the homestead on top of Ridge with farm/park below.  Peter Miller, was concerned with the skylights (3 facing east and 3 facing west), which are visible from the public way, and the subsequent changes to the barn should be reverted to what was approved in 1997. 53 of 685 APPROVED Page 3 of 4 Commission’s Findings: Commissioners Dudnik and Itle asked what recourse does the City have when somebody did not build what had been approved. Hugh DuBose said that not building to the COA is an ordinance violation in itself. However, the Commission does not have any kinds of adjudicative powers, such as issuing fines. For tonight’s meeting, the basic question is whether to approve the amendment to the COA or not. Commissioner Itle noted that in the 1997 minutes the skylights were a big point of contention, and the fact that one of the major changes was to shift the skylights around to the opposite side, a critical point, that the skylights be on the one back side. To make that kind of a change, without even asking the question, seems very difficult to accept after the fact. Commissioner Dudnik said the Commission did not get any explanation for any of the changes. The applicant needed to explain any of these substantive changes, not just the three skylights. R. Sweitzer said that they were working regularly with the Preservation Coordinator (Carlos Ruiz) and with the City inspectors and the zoning staff. Once the permit was issued (with the inspectors), he does not recall what was discussed with C. Ruiz if there was approval given administratively, he could not tell if one happened in 2001 or 2002. He does not recall the discussion he had with the City about each alteration, but it was a matter of discussion regularly. Chair Simon asked about the skylights being visible from the public way. R. Sweitzer said the skylights are little visible from the public way. Commissioner Sullivan noted that on the west façade, the wider windows, from the original minutes, were not approved. Commissioner Reinhold asked if the Commission does not approve the alterations, what will happen. C. Ruiz said the applicant has the option to appeal such decision to the City Council or modify the changes to the 1997-2000 plans. Commissioner Dudnik asked what was approved in 2000 versus 1997. C. Ruiz said the 1997 documents are the same drawings that he approved in 2000. Commissioner Elliott Dudnik made a motion to issue a COA for 2404 Ridge Avenue for the post approval alterations to the original 1997 approved project, including changes to the location of three of the skylights, not relocating one of the doors, changes to windows on the south side, including size of the windows, and some other changes that are all to windows and window positions, in accordance with applicable standards 1-10 for alteration (per Section 2-8-9 (A)(1)-(10)), seconded by Commissioner Ken Itle. The motion failed. Vote: 1 aye (Simon), 6 nays (Bady, Dudnik, Itle, Reinhold, Sullivan and Vogel). 7. ADJOURNMENT Commissioner Dudnik made a motion to adjourn the meeting at 10:05 pm, seconded by Commissioner Itle. The motion passed. Vote: 7 ayes, 0 nays. Respectfully Submitted: 54 of 685 APPROVED Page 4 of 4 Carlos D. Ruiz Senior Planner/Preservation Coordinator Next Meeting: TUESDAY, September 10, 2019 at 7:00 P.M. (Subject to change) 55 of 685 56 of 685 57 of 685 58 of 685 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 16th, 2019 Present: Alderman Fiske Alderman Rue Simmons Alderman Braithwaite Alderman Suffredin Alderman Wynne Alderman Revelle Alderman Wilson Alderman Fleming (8) Absent: Alderman Rainey (1) Presiding: Mayor pro tem Eleanor Revelle Devon Reid City Clerk 59 of 685 Mayor’s Public Announcements Mayor pro tem announcements: ● Hispanic Heritage Month – September 15, 2019 – October 15, 2019 Watch City Manager’s Public Announcements City Manager announcements: ●Robert Crown Update Watch City Clerk’s Communications City Clerk had no announcements Watch Public Comment Mike Vasilko Stated that due to the upcoming departure of City Manager Wally Bobkiewicz, the City Council should consider changing the form of government to a strong-mayor form of government. Voiced his concerns over agenda item SP1 and SP5. Watch Larry Donoghue Voiced his support for the Evanston dwelling unit pilot program. Watch Alex Cohen Stated he would like to open a cannabis business in Evanston and would like the City Council to amend the requirements for cannabis businesses in Evanston. Watch Kenneth Proskie Talked about the U2 Text Amendment. Provided information which compared Northwestern University to other Big Ten Universities. Watch Anita Gewurz Gave a detailed explanation of the consequences a cannabis dispensary has had in a suburb located in Boston, Massachusetts where her family resides. Asked City Council to oppose the sale of recreational marijuana in Evanston. Watch 60 of 685 Mark Rosati Opposed to allowing Northwestern to host commercial events at the Welsh-Ryan Arena. Watch Yvi Russel Talked about the proposed NU ordinance text amendment. Said the increase of events would affect the predominantly residential neighborhood. Noise and traffic would become a nuisance to residents. Asked City Council to vote against the proposed text amendment. Watch Jackson Paller Shared his remarks on the proposed affordable housing dwelling unit pilot program. Suggested to have the AMI lowered to 50% to make Evanston more affordable for everyone. Watch John Kennedy Opposed to having a discussion of relocating the Civic Center. Stated there was previously a special “Civic Center Committee” which handled feedback and the finances for alternative solutions of the Civic Center. Asked City Council to hold this discussion until a new City Manager can be found, residents can have the opportunity to review documents relating to the maintenance of the building and decide if they want to relocate City Hall. Watch Mary Kim Wanted to introduce herself as the new pastor for the Salvation Army in Evanston. Watch Patrick Duncan Voiced his support for the Evanston coach house pilot program because he would like to see more homeowners offer affordable housing in Evanston. Watch Christina Brandt Opposed the Northwestern University U2 zoning text amendment. She attended a few Plan Commission meetings which she described as inadequate, inconsistent and at times disrespectful. Said it was evident during those meetings that members of the Plan Commission had not read the submitted material nor familiar with the city process for venues. Watch Sue Loellbach Spoke in support of the Evanston Development Cooperative Accessible Dwelling Unit Pilot Proposal. Watch Erv Chocal Talked about the sale of recreational marijuana in Evanston. Said there are detrimental effects that can affect users under the age of 25. Said daily use of the drug can cause permanent brain damage. Asked City Council to review the information provided to them over the sale of marijuana. Watch Ray Friedman Shared his concerns over the city budget and asked how the City Council will prioritize the upcoming city budget. Watch Albert Gibbs Shared his remarks on the Evanston housing, City Committees and Watch 61 of 685 studies being conducted. Doreen Price Objected to the 80% AMI for ADU’s (Accessible Dwelling Units). Said the greatest need for ADU’s are for people without homes. Wants lending money and grant money to be separated. Watch Madeline Ducre Wants to know where the sensors regarding the City’s air-quality study are located. Said she is looking forward to the final study report in December. Watch Darleen Cannon Believes it’s inappropriate to allocate affordable housing money towards a for-profit organization. Wants affordable housing units to be between 30%-60% AMI. Watch Carlis Sutton Voiced his opposition to agenda items SP1 & SP5. Said the ADU at 80% is too high for affordable housing. Is concerned of individuals receiving grant money and believes those funds can be better utilized to help residents who require immediate assistance. Doesn’t support the relocation of City Hall until the City can budget its finances. Asked for a report showing the money raised for reparations. Watch Harris Miller Asked City Council to oppose agenda item SP5. Inquired about the cost to repair the elevators inside City Hall and commission new city directories. Said residents opposed the construction of a new City Hall through a referendum. Suggested the city upgrade the Civic Center to keep city services in one location. Lastly, he asked that there be a moratorium on projects, studies and spending until a new City Manager can be found. Watch Mary Rosinski Wanted a long-term financial plan to be developed to help reduce the $60 million dollar debt she believes is affecting the city. She believes residents are being charged through taxes and fees for the reckless spending of the city. Expressed her concerns over the arbitrary process of the Planning Commission and the way they apply their standards. Watch 62 of 685 Special Order of Business (SP1) Evanston Development Cooperative Accessible Dwelling Unit Pilot Proposal The Housing and Homelessness Commission and staff recommend approval of a loan of up to $220,000 from the Affordable Housing Fund to an Evanston homeowner to finance the building of an Accessory Dwelling Unit (ADU)/coach house by Evanston Development Cooperative (EDC). The homeowner will rent the ADU at 80% AMI for 20 years to households from the City’s centralized waitlist managed by Community Partners for Affordable Housing. This pilot project will inform the development of programs to construct and finance ADUs for residents, community members, private investors and future financial partners with the goal of integrating additional affordable housing, particularly in single family neighborhoods. Funding is from the City's Affordable Housing Fund, 250.21.5465.65535, Rehab Loans. This line item has a budgeted amount of $500,000 for 2019. The Affordable Housing Fund has a cash balance of approximately $900,000. For Action Failed 7-1-0 Ald. Revelle abstained Motion: Ald. Braithwaite Watch (SP2) Affordable Housing Work Plan Progress Update City Council accepted and placed on file the affordable housing work plan progress update. For Action: Accept and Place on File Passed 8-0 Motion: Ald. Wilson Watch (SP3) Zoning, Regulation, and Licensing of Cannabis Businesses for Adult Use Staff requests direction regarding the zoning, regulation and licensing of cannabis businesses for adult use in the City of Evanston. Motion to amend text language in Section 2A to read “specifying which Cannabis Businesses will be allowed in the City” Passed 8-0 Motion to amend text language in Section 2C to read “Cannabis Businesses shall be classified as special uses” Passed 8-0 For Discussion Motion: Ald. Fleming Motion: Ald. Wilson Motion: Ald. Wilson Watch 63 of 685 (SP4) Resolution 88-R-19, Regarding the Zoning, Regulation, and Licensing of Cannabis Businesses for Adult Use City Council adopted Resolution 88-R-19 “Regarding the Zoning, Regulation, and Licensing of Cannabis Businesses for Adult Use” to provide direction to the Plan Commission and Notice to the Public and Cannabis Businesses of future consideration and a public hearing on future zoning regulations for adult use cannabis businesses seeking to locate in Evanston, taxation, and personnel. For Action Passed 8-0 as amended (SP5) Lorraine H. Morton Civic Center Discussion Staff recommends City Council move forward with a space planning study for City Hall functions in lieu of moving forward with the planning and design of the Civic Center HVAC, Electrical and Security Improvements project. Staff also recommends moving forward with a site identification study to determine potential options for new space (this study would need to lag the space planning study by several months in order to incorporate findings from the space planning). Staff also seeks direction from City Council on whether a space planning study should be limited to only City Hall functions or if it makes sense to look at other buildings/functions where City buildings are in need of significant capital investment. Additionally, staff recommends evaluating options for the repurposing of the current facility is conducted separately from the process of moving forward on a new Civic Center. Staff will return at a future meeting to discuss the options available to the City Council regarding the existing facility. For Discussion Watch 64 of 685 Call of the Wards Ward 1: No Report Watch Ward 2: Welcomed back the Evanston residents who took a trip to Alabama. Invited everyone to attend Evanston’s 19th Annual Mashup. Watch Ward 3: No Report Watch Ward 4: No Report Watch Ward 5: Welcomed back the Evanston residents who took a trip to Alabama. Wished everyone a happy Hispanic Heritage Month. Watch Ward 6: Expressed his condolences over the passing of 6th Ward resident Kathy Miller. Watch Ward 7: No Report Watch Ward 8: No Report Watch Ward 9: Ward meeting on 9/18/2019 starting at 7:00 p.m. at the Levy Center. There will be 3 budget community meetings. The first meeting will be on 09/17/2019 starting at 6:00 p.m. at the Joseph E. Hill Education Center. The second meeting will be held on 09/19/2019 from 1-3 p.m. at Evanston Public Library. The last meeting will be on 09/21/2019 at the Levy Center Watch Adjournment Mayor Pro tem Eleanor Revelle called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2a to discuss an agenda item regarding Personnel. This agenda item is a permitted subject to be considered in Executive Session and is an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2a(c1). A roll call vote was taken and by a unanimous vote (8-0) City Council recessed into Executive Session. 65 of 685 66 of 685 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 23rd, 2019 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 67 of 685 Mayor’s Public Announcements Mayor Hagerty Announcements and Proclamations: ●Recognition of City Manager Wally Bobkiewicz Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz had no announcements Watch City Clerk’s Communications Deputy City Clerk Gomez had no announcements. Watch Public Comment James Engelman Supports purchasing a new fire truck for the city. He believes Erika Storlie will do a great job as City Manager. Watch Mike Vasilko Asked City Council to vote against agenda item A3. Asked City Council to reject the gift agreement between the City of Evanston and Chicago Young Americans (CYA). Wants to give Evanston residents the opportunity to use the ice-rinks during prime time hours. Watch Harris Miller Asked City Council to vote against agenda item A9 & A10. He said Chicago Young Americans (CYA) and Evanston Youth Hockey Association (EYHA) will consume most of the ice rink time during the week at Robert Crown. Said there would be stronger support from residents if a more equitable hockey league. Watch Kenneth Proskie Spoke on the Northwestern University U2 zoning text amendment. Claims small businesses will be negatively affected by the influx of major sporting events at the Welsh-Ryan arena. Watch Lynn Bednar Small business owner who opposed the Northwestern U2 zoning text amendment. Doesn’t see any benefit for the community with the change in the zoning change and will only benefit Northwestern University to increase its revenue. As a business owner, she attest to the fact that Northwestern’s events at the arena cause a decrease in Watch 68 of 685 business. Parking becomes difficult during Northwestern games. Patricia Hunt Shared her concerns over large rodents in her neighborhood. She also shared her concerns over a neighbors house having a long fence across the yard which she feels is a safety concern. Watch Lynn Trautman Spoke on the Northwestern University U2 zoning text amendment. Shared the many inconveniences she faces when there is a game happening at the Welsh-Ryan arena. Asked City Council to oppose the text amendment. Watch Misty Witenberg Wanted clarification on a few questions pertaining to the investigation surrounding Clerk Reid. Watch Yvi Russell Opposed the Northwestern U2 text amendment. Watch Leslie McMillan Asked City Council to reject the Gift Agreement with Chicago Young Americans (CYA). Read an article which references a lawsuit that names the CYA group and which she believes shows how the CYA promotes exclusivity. Watch Del Morris Director of Evanston Hockey who shared his experience playing the game of hockey. Said there is an NHL diversity program which provides assistance to any individual who wishes to participate in the sport. Believes that having Chicago Young Americans (CYA) at Robert Crown will bring more girls to participate in the sport and open more opportunities for them. Watch Mary Rosinski Asked City Council to reject the gift agreement between the City of Evanston and Chicago Young Americans (CYA). Doesn’t think it’s a financially responsible agreement and would want the City to renegotiate the agreement. Opposed the Northwestern zoning text amendment. Watch Betty Ester Shared her remarks on the proposed affordable housing dwelling unit pilot program. Watch Ray Friedman Stated the previous budget meetings hosted by Kimberly Richarson and Kate Lewis-Lankin were not exactly a discussion, but rather a presentation about the breakdown of the budget. Would like to have a discussion about future city plans and have metrics set to measure the success of those plans. Watch Trisha Conolley Asked City Council to not burden the residents of Evanston with unwanted restraints imposed by outside organizations. Explained how Northwestern has created problems for residents who live around the Welsh-Ryan arena. Watch 69 of 685 Clare Kelly Asked City Council to hold the vote for agenda items A9 & A10. Believes the need of the public should not be considered after the accommodation of elite groups in Evanston. Watch Brad Gluszewski Said his concerns over the safety issues of the elevator located inside his apartment building have not been addressed despite his repeated calls to the city’s 311 Center. He and others living in the building have called 911 on several occasions because they have found themselves trapped in the elevators. Watch Carlis Sutton Hopes there will be a large community input on the search for a new City Manager. Encouraged City Council members to use sensitivity in order to decrease the number of lawsuits against the city. Shared his concern over the gift agreements with Chicago Young Americans (CYA) and Evanston Youth Hockey Association (EYHA). Lastly, he applauded the decision to appoint Patricia Gregory to the Parks, Recreation and Community Services Board. Watch Darlenne Cannon Shared her concern over the gift agreements with Chicago Young Americans (CYA) and Evanston Youth Hockey Association (EYHA). Watch Lu Tuber She is the owner of Berglund Animal Hospital who will be adversely affected by the proposed Northwestern zoning text amendment. Losing clients during Northwestern events could cause the clinic to lose them indefinitely. Watch Candace Davis Opposed the Northwestern U2 text amendment. Said it’s unacceptable to expand the arena to professional and commercial events. Believes the text amendment does not meet the standards of the zoning amendment, is inconsistent with the Comprehensive Plan, not compatible with the character of existing uses in Evanston and it will have an adverse impact on the value of adjacent properties. Watch Doreen Price Suggested the city look at climate resilience for low-income homes in Evanston. Watch 70 of 685 Special Order of Business (SP1) Application for Appeal to City Council of the Preservation Commission Decision Denying Certificate of Appropriateness for 2404 Ridge Avenue Staff recommends that the City Council continue consideration of whether to accept the appeal of the Preservation Commission’s decision denying the Certificate of Appropriateness for 2404 Ridge Avenue until the October 14, 2019 meeting of the City Council. The appellants have stated that they will be out of the country on September 23, 2019. The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. Motion to hold item until next City Council meeting For Action Item was held for October 14, 2019 City Council meeting Motion: Ald. Rue Simmons Motion: Ald. Wilson Watch (SP2) City Manager Search Firm Staff recommends City Council approval of a contract with GovHR USA executive recruitment firm (630 Dundee Rd., Northbrook, IL 60062) in the amount of 23,500 to conduct the recruitment process for the next City Manager for the City of Evanston. Funding is from HR’s Recruitment budget, 100.19.1929.62512. The current budget balance is $20,029. One third of the recruitment fee is due upon the acceptance of the proposal, one third is due when a list of candidates is forwarded to the City for consideration, and the remaining one third is due when the recruitment is completed (in 2020). Motion to hold item until the October 7, 2019 Rules Committee meeting For Discussion Item referred to Rules Committee Motion: Ald. Rainey Motion: Ald. Wilson Watch 71 of 685 Consent Agenda (M1) Approval of Minutes of the Regular City Council Meeting of September 9, 2019 For Action Approved on Consent Agenda Motion: Ald. Braithwaite Watch A1) Payroll – August 19, 2019 through September 1, 2019 $2,715,957.13 For Action Approved on Consent Agenda (A2) Bills List – September 24, 2019 $5,284,553.50 For Action Approved on Consent Agenda (A3) Sole-Source Purchase of Parking Business Analytics and Garage Capacity Signs from Automated Parking Technologies City Council approved a sole-source purchase of parking business analytics and garage capacity signs from Automated Parking Technologies (500 W 18th Street, Chicago, IL 60616). The purchase includes the platform for data collection, analysis and reporting of available parking in connection with Smarking, as well as the fabrication and installation of signs for a total of $147,876. Capacity signs would be installed at the entrances to the City’s 3 garages and on two of the surrounding streets of the downtown area. Based on the vendor’s previous experience with the analytics and signage, staff estimates that the project will pay for itself within 2 years of implementation due to better utilization of garages spaces. $250,000 in CIP funds are reserved for the project (Account 505.19.7005.65515 project # 619003 - Church/Maple/Sherman Garage - Capacity Signs). For Action Approved on Consent Agenda (A4) Sole-Source Renewal with Google Premium Partner, Daston Corporation for the G Suite License Agreement City Council authorized the City Manager to proceed with the renewal of a sole-source agreement with a Google Premier Partner, Daston Corporation (19 E Market St #LL01 Leesburg, VA 20176-3004). The total cost of purchase is $96,804.50 for G Suite Enterprise Licenses for hosted email, application suite and Tier 1 G Suite Help Desk Support. This represents a 40% decrease in the cost per year from the renewal quote 72 of 685 first received by the City. Total savings realized are estimated at $128,391 over the course of two years. The agreement is for one year with an option to renew for one additional year. The funding for this project will derive from the 2019 Information Technology Division IT Computer Software Fund (Account 100.19.1932.62340). For Action Approved on Consent Agenda (A5) Approval of the Purchase of Replacement Fire Engine from Global Emergency Products City Council authorized the City Manager to enter into a contract with Temco Machinery dba Global Emergency Products (“Global”) (2600 American Drive P.O. Box 2017, Appleton, WI 54912) for the design and fabrication of a replacement fire engine in the amount of $659,200. The fire engine will be delivered in the fall of 2020. As an alternative, if staff receives Council approval, Global will accept a reduced payment of $648,105 to be paid in full on February 1, 2020. For Action Approved on Consent Agenda (A6) Approval of a Change Order with Teska Associate Contract for RFP 18-51 Central Street SSA Feasibility Study City Council approved the change order to the Teska Associates contract for RFP 18-51 Central Street SSA Feasibility Study in the amount of $9,755.60. For Action Approved on Consent Agenda (A7) Resolution 93-R-19, Authorizing the Execution of an Employment Contract with Erika Storlie to Serve as Interim City Manager for the City of Evanston City Council adopted Resolution 93-R-19, authorizing the execution of an employment contract with Erika Storlie to serve as Interim City Manager for the City of Evanston. On September 16, 2019, the City Council met in Executive Session to discuss, review and approve the terms of the contract. For Action Approved on Consent Agenda 73 of 685 (A8) Resolution 86-R-19, Adopting Outside Counsel Litigation Procedures and Billing Guidelines City staff recommends City Council adoption of Resolution 86-R-19, to approve Outside Counsel Litigation Procedures and Billing Guidelines. For Action Item was held Motion: Ald. Braithwaite Watch (A9) Resolution 30-R-19, Authorizing the City Manager to Execute a Gift Agreement and a Use Agreement with Chicago Young Americans Hockey Organization for the Donation to the New Robert Crown Community Center City Council adopted Resolution 30-R-19 authorizing the City Manager to execute a Gift Agreement and a Use Agreement with Chicago Young Americans (CYA) (543 North Avenue, Libertyville, IL 60048) for partial naming rights to Rink 1 at the new Robert Crown Community Center and a Use Agreement outlining terms of rink rental. Revenue from the gift agreement will be deposited into the Crown Construction Fund (Account 416.40.4160.56011 - Donations) via Friends of Robert Crown. Revenue from the user agreement will be deposited into General Fund Revenue (Account 100.30.3030.53565 - Recreation Program Fees). For Action Passed 9-0 Motion: Ald. Braithwaite Watch (A10) Resolution 32-R-19, Authorizing the City Manager to Execute a Gift Agreement and a Use Agreement with Evanston Youth Hockey Association (EYHA) for the Donation to the New Robert Crown Community Center City Council adopted Resolution 32-R-19 authorizing the City Manager to execute a Gift Agreement with Evanston Youth Hockey Association (EYHA) (P.O. Box 149, Evanston, IL 60201) for partial naming rights to Rink 1 at the new Robert Crown Community Center and a Use Agreement outlining terms of rink rental. Revenue from the gift agreement will be deposited into the Crown Construction Fund (Account 416.40.4160.56011 - Donations) via Friends of Robert Crown. Revenue from the user agreement will be deposited into General Fund Revenue (Account 100.30.3030.53565 - Recreation Program Fees). For Action Passed 9-0 Motion: Ald. Braithwaite Watch 74 of 685 (A11) Resolution 90-R-19, Authorizing a Three-Year Lease Agreement with North Shore Senior Center for Room G205 at the Morton Civic Center City Council adopted Resolution 90-R-19, authorizing the City Manager to negotiate the lease of office space with North Shore Senior Center (NSSC) at the rate of $563.00 per month for three (3) years beginning October 1, 2019 for Room G205 in the Lorraine H. Morton Civic Center. For Action Approved on Consent Agenda (A12) Resolution 91-R-19, Authorizing the City Manager to Enter into a Three Month Lease Agreement for Studio B11 at the Noyes Cultural Arts Center City Council adopted Resolution 91-R-19 authorizing the City Manager to enter into an agreement for a three (3) month lease term with new tenant Rimma Mitchell, an Evanston resident, to lease vacant studio B-11 at the Noyes Cultural Arts Center. Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). For Action Approved on Consent Agenda (A13) Resolution 92-R-19, Authorizing the City Manager to Execute an Agreement with Hoffman House Catering for Senior Meal Food Programs at the Levy Center and Fleetwood-Jourdain Community Center City Council adopted Resolution 62-R-19 authorizing the City Manager to execute a new contract between the City of Evanston and Hoffman House Catering (1530 Hubbard Avenue, Batavia, IL) to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2019 through September 30, 2020 in the not–to-exceed amount of $4.80 per lunch meal. Total meal program contract value is projected at $43,543.00. This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served and varies depending on the levels of participation. The program will be reimbursed through a grant from Age Options, the regional coordinator of federal funds dispersed for programs in the Older Americans Act and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. 75 of 685 For Action Approved on Consent Agenda (A14) Ordinance 111-O-19, Amending Title 10, Chapter 11, Section 10, Schedule X(F)1 “Residential Exemption Parking District B” City Council adopted Ordinance 111-O-19, amending Title 10, Chapter 11, Section 10, Schedule X(F)1 “Residential Exemption Parking District B.” This Ordinance will add three homes, 400/406/412 Clark Street and homes from 1430 Sheridan Road to Davis Street to the Residential Parking District B. Motion to suspend the Rules for Introduction and Action Passed 9-0 For Introduction and Action Passed 9-0 Motion: Ald. Braithwaite Motion: Ald. Fiske Watch (A15) Ordinances 107-O-19 and 108-O-19, Proposing the Establishment of a Special Service Area No. 7 and No. 8 in the City of Evanston, Illinois and Providing for a Public Hearing and Other Related Procedures City Council adopted Ordinances 107-O-19 and 108-O19 proposing the establishment of two Special Service Areas (SSA #7 and SSA #8) for commercial properties located in the merchant district along Central Street. A West Central Street district would be located between Central Park Avenue on the west and Ewing Ave. on the east. An East Central Street district would be located between Hartrey on the west, Eastwood on the east, Isabella on the north and Simpson on the south. Two SSAs are recommended based on community feedback during the SSA feasibility study period. Staff recommends suspension of the rules for Introduction and Action at the September 23, 2019 City Council meeting to enact the SSAs to allow tax collections beginning January 1, 2020. For Introduction and Action Approved on Consent Agenda 76 of 685 (A16) Ordinance 109-O-19, Proposing the Extension of Special Service Area No. 4 in the City of Evanston, Illinois and Providing for a Public Hearing and Other Related Procedures City Council approved Ordinance 109-O-19 proposing the extension of Special Service Area #4 for properties located in downtown Evanston generally bound by Emerson, Ridge, Grove and Chicago Avenue and establishing a public hearing date. Staff recommends suspension of the rules for Introduction and Action at the September 23, 2019 City Council meeting to enact the SSAs to allow tax collections beginning January 1, 2020. For Introduction and Action Approved on Consent Agenda (A17) Ordinance 89-O-19, Amending the Municipal Retailers Occupation Tax to Increase the Rate Assessed from 1.0% to 1.25% City Council adopted Ordinance 89-O-19, amending the municipal retailer’s occupation tax (home rule sales tax) to increase the rate assessed from 1.0% to 1.25%. The additional revenue from this rate increase would be deposited in the City’s General Fund. For Action Passed 5-4 Ald. Suffredin, Rainey, Fleming and Fiske voted “No” Motion: Ald. Braithwaite Watch (A18) Ordinance 88-O-19, Amending Section of Title 10, Chapter 11, Schedule 12 “Parking Meter Zones” adding a Portion of Madison Street City Council adopted Ordinance 88-O-19, amending Section of Title 10, Chapter 11, Schedule 12 “Parking Meter Zones”, adding the North side of 600 Madison Street, from Chicago Avenue to Custer Avenue. Enforcement will be from 8am - 9pm and will have a rate of $.50 per hour. For Action Approved on Consent Agenda 77 of 685 (A20) Ordinance 84-O-19, Amending Title 10, Chapter 11, Section 10, Schedule X(C) “Two Hour Limited Parking” City Council adopted Ordinance 84-O-19, amending Title 10, Chapter 11, Section 10, Schedule X(C) “Two Hour Limited Parking.” This Ordinance will allow for 2-hour parking on the east side of Maple Avenue from Garnett Place to Foster Street. For Action Approved on Consent Agenda (A21) Ordinance 85-O-19, Amending Title 10, Chapter 11, Section 10, Schedule X(F)8 “Residential Exemption Parking District G” City Council adopted Ordinance 85-O-19, amending Title 10, Chapter 11, Section 10, Schedule X(F)8 “Residential Exemption Parking District G.” This Ordinance will add the three spaces west of Maple on the north side of Foster Street to District G. For Action Approved on Consent Agenda (A22) Ordinance 91-O-19, Amending Various Sections of Title 10, Chapter 11 Pertaining to City of Evanston Parking Lots City Council adopted Ordinance 91-O-19, amending various portions of Title 10, Chapter 11 pertaining to City of Evanston Parking Lots. The Ordinance will remove Lot 32’s 13 meters (825 Hinman Avenue) as all spaces within the lot are being converted to permit only, add Lot 68 and its 13 spaces (717-719 Howard Street) as construction is complete on the new lot, and various other amendments to bring the City Code up to date with previous parking rate and hour changes. For Action Approved on Consent Agenda 78 of 685 (A23) Ordinance 87-O-19, Proposing Consideration of Scheduling of Dates for a Joint Review Board Meeting and a Public Hearing to Consider a Proposed First Amendment to the Howard and Ridge TIF District Redevelopment Plan and Project City Council approved Ordinance 87-O-19 establishing dates for Howard Ridge TIF amendment Public Hearing and Joint Review Board Meeting. For Action Approved on Consent Agenda (P1) Landlord-Tenant Services with Metropolitan Tenants Organization & Lawyers’ Committee for Better Housing City Council approved a renewal contract with Metropolitan Tenants Organization (MTO) and Lawyers’ Committee for Better Housing (LCBH) in the not-to-exceed amount of $70,000 for landlord-tenant services. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497, Landlord-Tenant services. The Affordable Housing Fund currently has a cash balance of approximately $900,000. For Action Approved on Consent Agenda Motion: Ald. Rue Simmons Watch (P2) Ordinance 115-O-19, Granting the YWCA a Special Use Permit for a Planned Development Located at 1215 Church Street and 1726-1730 Ridge Avenue in the R4 General Residential District City Council approved a Special Use to expand a Community Center – Public and a Recreation Center – Public and for a Planned Development to demolish two single family residence-style structures and construct a two-story entrance addition abutting the south façade of the existing YWCA building and a four-story domestic violence shelter abutting the north façade of the existing YWCA building. The proposal includes the following Site Development Allowances: 1) Parking Location: Propose parking spaces within the required front yard setback (fronting Church St.) where parking is not permitted in front yards; 2) Loading Berth Location: Propose two loading berths within the west interior side yard setback where loading berths are permitted within the building envelope only; 3) Impervious Surface Coverage: Propose 75.5% impervious surface coverage where a maximum 55% is allowed; 4) Building Height: Propose 4 stories at 42.4’ height for a flat roof where a maximum 2.5 stories or 35’ to the peak for a sloped roof is allowed; 5) Unenclosed Loading Berth: Propose 2 open loading berths within the side yard/front yard where open loading berths are only permitted within a rear yard. 79 of 685 For Introduction Approved on Consent Agenda (P3) Ordinance 105-O-19, Application for Major Zoning Relief to Expand a Legally Nonconforming Structure at 3101 Central Street City Council adopted Ordinance 105-O-19, granting major zoning relief to expand a legally nonconforming structure by constructing a 580 sq. ft. one-story garage bay enclosure. The applicant requests to expand the legally nonconforming use for an Automobile Repair Service Establishment and an Automobile Body Repair Establishment where said uses are not eligible permitted or special uses in the R4 General Residential District or an eligible Active Ground Floor Use in the oCSC Central Street Overlay District. The applicant also requests the addition of zero parking spaces where one additional parking space is required due to the expansion, for a total of 11 legal on-site parking spaces where 12 parking spaces are required. For Introduction and Action Approved on Consent Agenda (P4) Ordinance 106-O-19, Granting a Special Use Permit for Daycare Center – Domestic Animal, and Kennel at 1245 Hartrey Avenue City Council adopted Ordinance 106-O-19 granting special use approval for a Daycare Center – Domestic Animal, and a special use for a Kennel, for Unleashed in Evanston, in the I2 General Industrial District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Introduction Approved on Consent Agenda (P5) Ordinance 114-O-19, Granting a Special Use Permit for a Planned Development Located at 1012-1018 Church Street in the D3 Downtown Core Development District City Council adopted Ordinance 114-O-19 for approval of a Special Use for a Planned Development in the D3 Downtown Core Development District to construct a 3-story, 37,800 square foot Cultural Facility, a live theater performance venue, with a 289-seat main stage and a building height of 41 feet. The development includes site development allowances for the following: 1)Number of parking spaces: 0 spaces where 32 are required; 2) Street frontage property line setback: 2 feet at the first floor where 0 feet is required up to a minimum building height of 24 feet but not more than 42 feet. 80 of 685 For Introduction Approved on Consent Agenda (O1) Resolution 89-R-19, Authorizing the City Manager to Execute a Grant Agreement with Mudlark Theater, NFP to Provide Funding for the Equity in the Arts Hiring Program City Council adopted Resolution 89-R-19, authorizing the City Manager to execute a grant agreement with Mudlark Theater, NFP to provide funding for the Equity in the Arts Hiring Program for a second and final year at a total cost of $25,000. Staff recommends utilizing the Economic Development Workforce Development Fund (Account 100.21.5300.62663). The approved 2019 Fiscal Year Budget allocated $100,000 to this account. To date, $12,602.10 has been spent, leaving a remaining balance of $87,397.90. For Action Passed 7-2 Ald. Suffredin and Fleming voted “No” Motion: Ald. Rue Simmons Watch (APP1) Parks, Recreation and Community Services Board - Patricia Gregory A 60-year resident of Evanston, Patricia Gregory is a physical education teacher for Evanston/Skokie School District 65. She has served as president of the Evanston/Skokie PTA Council, educational chairperson for Foster Park Neighbors, and co-president of the West End Area Block Club. Patricia holds a master’s degree in special education and a bachelor’s degree in physical education, health and recreation. For Action Approved on Consent Agenda 81 of 685 Call of the Wards Ward 1: No Report Watch Ward 2: Announced the opening of Blink Fitness. Currently cost $1 to join and starts at $15 a month. Watch Ward 3: No Report Watch Ward 4: Announced the passing of Evanston resident Steven Demers. Watch Ward 5: Explained there was no quorum to host a M/W/EBE Development Committee meeting. Is working to set a date for a future meeting as soon as there is a quorum. Watch Ward 6: No Report Watch Ward 7: Ward meeting Thursday, September 26, at the Ecology Center starting at 7:00 p.m. Watch Ward 8: Bike The Ridge on Sunday, September 29, 2019. The ride will take place between 9 a.m. and 1 p.m. Watch Ward 9: No Report Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2a to discuss agenda items regarding Litigation and Security Procedures. These agenda items are permitted subject to be considered in Executive Session and are enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2a(c8)(c11). A roll call vote was taken and by a unanimous vote (9-0) City Council recessed into Executive Session. 82 of 685 83 of 685 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, October 14, 2019 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE II. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 23, 2019 III. PUBLIC COMMENT IV. CONSENT CALENDAR All matters listed under the Item IV (4), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – September 2, 2019 through September 15, 2019 $ 2,766,427.14 Payroll – September 16, 2019 through September 29, 2019 $ 2,768,963.58 For Action (A2) Bills List – October 15, 2019 $9,013,418.56 Credit Card Transactions for Period Ending August 26, 2019 $ 191,132.89 For Action 84 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A5) Contract Award with Fambro Management, LLC for the City of Evanston Chess Camps at the Chandler-Newberger Community Center Staff recommends City Council authorize the City Manager to execute an agreement with Fambro Management, LLC dba Chess Scholars and Afternoon Enrichment Solutions (1292 Barclay Blvd., Buffalo Grove, IL 60089) for the City of Evanston Chess Camps run by Chandler-Newberger Community Center. The contract is for three (3) years with a mutual option to renew for two (2) additional one (1) year options. The contract period will run from January 6, 2020 through December 31, 2022. Revenue from program registrations are deposited into General Fund Chandler Account 100.30.3035.53565 and instruction expenses are paid from 100.30.3035.62505. Compensation for the vendor is not to exceed $350.00 per week/per child. In 2018 and 2019 revenues collected totaled $56,008.77. The City’s share of net revenue came to $16,802.63. The vendor and City have the mutual option to agree on a new minimum fee per class each fiscal year. Vendor compensation will remain the same through the term of the entire contract. For Action (A6) Approval of Special Event: Vintage Garage Chicago – Evanston Edition Staff recommends approval of the event application from Vintage Promotions LLC for use of the 5th floor level of the Maple Avenue Self-Parking Garage on Sunday, May 17, July 19, and September 13, 2020, from 10 a.m. to 5 p.m., to host a Vintage Garage Sale, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. The license agreement fee for their use of the Maple Avenue Garage is $1,500 per event, for a total fee of $4,500 which will be deposited into the Maple Parking Garage Business Unit (Account 505.19.7037.53510). For Action (A7) Approval of the Purchase of a Replacement Asphalt Truck from Currie Motors Fleet for the Public Services Bureau Staff recommends City Council approval for the purchase of a 2019 Ford F-450 Chassis 4x4 SD Super Cab with a service body from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $96,864 for Public Services Bureau of the Public Works Agency. The vehicle is being purchased through the Suburban Purchasing Cooperative. Funding for the purchase of this vehicle will be from the FY 2020 Equipment Replacement Fund (Account 601.19.7780.65550). For Action 85 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A9) Approval of a Sole-Source Purchase of Dell Server, Storage and Virtualization Software for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute an order with Dell Computer Corp. (P.O. Box 802816, C/O Dell USA L.P., Chicago, IL 60680-2816) for the purchase of a host server, solid-state storage, and virtualization software as part of the Robert Crown Community Center, Library and Ice Complex project. The total cost of this one-time expense is $54,895.29. This is a sole source purchase and is spread across three quotes. Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). For Action (A10) Approval of a Sole-Source Purchase of Computer Hardware from Dell Computer Corp. for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute an order with Dell Computer Corp. (P.O. Box 802816, C/O Dell USA L.P., Chicago, IL 60680-2816) for the purchase of Dell Desktop Personal Computers and Zero Clients for Virtual Desktop Infrastructure as part of the Robert Crown Community Center, Library and Ice Arena project. The total cost of this one-time expense is $20,232.82. This is a sole- source purchase spread across three quotes. Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). For Action (A11) Approval of the Purchase of Cisco Network Infrastructure Appliances, Licensing, and Support for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute an order with Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532) for the purchase of Cisco Network Infrastructure Appliances, Licensing and Support Agreements as part of the Robert Crown Community Center project. The total cost of this one-time expense is $92,565.27. Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). For Action 86 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A12) Approval of the Purchase of Trees from Suburban Tree Consortium for Fall Planting Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 169 trees from Suburban Tree Consortium (STC) in the amount of $33,420.20. Most of the trees will be planted by Forestry employees, and some will be planted as part of the tree planting contract with Herrera Landscape and Snow Removal approved by City Council on April 22, 2019. Funding for this purchase is provided in the corresponding transmittal memorandum. For Action (A13) Contract Award with Kimley-Horn & Associates to Provide Phase I Engineering Services for the Green Bay Road Corridor Improvement Project Staff recommends that City Council authorize the City Manager to execute a contract to provide Phase I Engineering Services for the Green Bay Road Corridor Improvement Project with Kimley-Horn & Associates (1001 Warrenville Road, Suite 350, Lisle, IL 60532) in the amount of $327,671. This project will be funded from the City’s Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account No. 415.40.4119.62145 - 419025). This project was not originally budgeted in FY 2019, but funding is available from the delay in the Central Street Bridge project. For Action (A15) Contract Award with Forward Space for the Purchase of Furniture, Fixtures and Equipment for the Robert Crown Community Center Ice Complex and Library Staff recommends City Council approval of miscellaneous fixtures and equipment purchases for the Robert Crown Community Center, Ice Complex and Library from Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in the amount of $193,117.17. Funding for this purchase will be provided from the Crown Construction Fund (Account 416.40.4160.65515 – 616017). The current Furniture, Fixtures and Equipment (FFE) budget for this project is $910,000 of which $448,527.31 has been committed. For Action 87 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A16) Change Order No. 1 with Bulley & Andrews for the Construction Manager Services at the Robert Crown Community Center Ice Complex and Library Staff recommends that City Council authorize the City Manager to approve Change Order No.1 for construction management services for the Robert Crown Community Center, Ice Complex and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, IL, 60622). This change order will not result in an increase or decrease to the existing contract price. This change order increases the contract time to complete the building portion of the project by 32 calendar days for the ice rinks and 53 calendar days for the lobby, library, and gymnasium. Funding for this project is provided from the Robert Crown Construction Fund (Account 416.40.4160.65515 – 616017). For Action (A18) Change Order No. 1 with Schroeder and Schroeder, Inc for the 2019 Alley Improvements Contract B and 2019 CDBG Park Improvements Project Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the Contract for the 2019 Alley Improvements Contract B and 2019 CDBG Park Improvements (Bid No. 19-37) with Schroeder and Schroeder Inc. (7306 Central Park, Skokie, IL 60076) in the amount of $41,800. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds (Account No. 415.40.4119.65515 – 519009) from the Parks Contingency account, which has an FY2019 budget of $75,000 with $62,915 remaining. For Action (A19) Resolution 51-R-19, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Broadcast Operations Specialist to Broadcast Meetings for Both Public Bodies Staff recommends City Council adoption of Resolution 51-R-19, “Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Broadcast Operations Specialist to Broadcast Meetings for Both Public Bodies”. This intergovernmental agreement outlines compensation to the City for services provided by the City’s Broadcast Operations Specialist to District 65. It also provides a framework for duties undertaken by this employee to support broadcasting of the District 65 Board meetings. For Action (A20) Resolution 95-R-19, Authorizing the City Manager to Enter into a Twelve Month Lease Agreement for the Apartment Located at 1223 Simpson Street Staff recommends City Council adoption of Resolution 95-R-19, authorizing the City Manager to execute a lease between the City of Evanston and Michael Velasquez and Yaridssa Cruz and their three minor children for 12 months beginning November 1, 2019 through October 30, 2020 for the apartment located at 1223 Simpson Street. For Action 88 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A21) Ordinance 100-O-19, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends approval of Ordinance 100-O-19 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation - Greenleaf. This ordinance authorizes the City to borrow up to $1,700,000. The debt service will be paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that includes this loan and the debt service for repayment. For Introduction (A22) Ordinance 112-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(B) “Parking Zones” Adding Paid Parking to Greenwood Street between Chicago Avenue and Sherman Avenue Staff and Transportation & Parking Committee recommend City Council adopt Ordinance 112-O-19, amending City Code Section 10-11-12 XII(B) “Parking Zones”, which will convert Greenwood Street from Chicago Avenue to Sherman Avenue to a paid parking zone. For Introduction (A23) Ordinance 113-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(B) “Parking Zones” Staff and the Transportation and Parking Committee recommend, pursuant to the request of Alde27rmen Wynne, City Council adoption of Ordinance 113-O-19 amending City Code Section 10-11-12 XII(B) “Parking Zones” adding paid parking South Boulevard from Chicago Avenue east to the driveway of 516 South Boulevard (approximately 4-5 spaces). For Introduction (A24) Ordinance 116-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(A) “Parking Zones” Adding Paid Parking to Sherman Avenue Staff and Transportation & Parking Committee recommend City Council adoption of Ordinance 116-O-19, amending City Code Section 10-11-12 XII(A) “Parking Zones” to add paid parking on Sherman Avenue from the alley north of Main Street to the alley south of Washington Street. For Introduction (A26) Ordinance 130-O-19, Increasing the Number of Class D Liquor Licenses for Kokomo Cuisine Inc, d/b/a Kokomo, 1639 Orrington Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-five (55) to fifty-six (56) for Kokomo Cuisine Inc, d/b/a Kokomo, 1639 Orrington Avenue, Evanston, IL 60201. For Introduction 89 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A27) Ordinance 131-O-19, Increasing the Number of Class D Liquor Licenses for Zipaktli LLC d/b/a Zentli, 1813 Dempster Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-six (56) to fifty-seven (57) for Zipaktli, LLC d/b/a Zentli, 1813 Dempster Avenue, Evanston, IL 60201. For Introduction (A28) Ordinance 132-O-19, Increasing the Number of Class D Liquor Licenses for Geil Lessee LLC d/b/a Hearth Restaurant, 1625 Hinman Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-seven (57) to fifty-eight (58) for Hearth Restaurant, 1625 Hinman Avenue, Evanston, IL 60201. For Introduction (A29) Ordinance 133-O-19, Increasing the Number of Class D Liquor Licenses for Sea Ranch Inc, d/b/a Sea Ranch Sushi Evanston, 518 Dempster Avenue The Local Liquor Commissioner recommends City Council adoption of Ordinance 130-O-19, amending Class D Liquor License from fifty-eight (58) to fifty-nine (59) for Sea Ranch Inc, d/b/a Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, IL 60202. For Introduction (A31) Ordinance 96-O-19, Amending City Code Section 4-2-2 to Update Gender Neutral Restroom Requirements Staff recommends City Council adoption of Ordinance 96-O-19, amending City Code Section 4-2-2 to update Gender Neutral Restroom Requirements to reflect recent updates to State law. For Introduction V. ITEMS FOR CONSIDERATION (A3) Amazon Credit Card Activity – Period Ending August 26, 2019 $2,885.63 For Action (A4) Single Audit Report for the Fiscal Year Ending December 31, 2018 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2018. For Action: Accept and Place on File 90 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A8) Approval of a Contract with Standard Equipment Company for Emergency Repairs to Vactor Truck #954 Staff recommends City Council approve payment in the amount of $21,949.15 to Standard Equipment Company (635 W. Lake Street, Elmhurst, IL 60126) for emergency repairs previously performed on Vactor Truck #954. Vactor #954 is used by the Public Service Bureau of the Public Works Agency, specifically for sewer purposes, and is critical to continue necessary operations throughout the City. Funding will be from the Materials to Maintain Autos - Fleet Fund (Account 600.19.7710.65060) with a budget of $1,050,000, and a YTD balance of $190,061.64. For Action (A14) Contract Award with Raths, Raths & Johnson, Inc. for the Fleetwood- Jourdain Gym Floor Investigation Project Staff recommends City Council authorize the City Manager to execute a single- source contract for consulting services for the Fleetwood-Jourdain gym floor investigation with Raths, Raths, & Johnson, Inc. (500 Joliet Road, Suite 200, Willowbrook, Illinois 60527) in the amount of $26,600. Funding is available from the 2019 General Obligation Bonds, Facilities Contingency (Account 415.40.4119.62145 – 619024), which has an FY 2019 budget of $384,000 with a remaining balance of $89,396. For Action (A17) Change Order No. 1 with Bodala, LLC dba Central Rug and Carpet for the Contract for the Fleetwood-Jourdain Interior Renovation Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Fleetwood-Jourdain Interior Renovation (RFP 19-13) with Bodala, LLC dba Central Rug and Carpet (3006 Central Street, Evanston, Illinois) in the amount of $52,349. This will increase the overall contract amount from $599,000 to $651,349. There is no time extension associated with this change order. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds (415.40.4119.65515 – 618008). This change order will exceed the project budget, but funding is available from savings in the execution of the Lovelace Tennis Court Rehabilitation, which had an FY 2019 budget of $250,000 and has $126,000 remaining. For Action 91 of 685 Administration & Public Works Committee Meeting Agenda October 14, 2019 (A25) Ordinance 128-O-19, Amending Title 10, Chapter 4, Section 5, Schedule 2 “Parking in Predominantly Residential Areas” Staff and the Transportation & Parking Committee, pursuant to the request of Aldermen and small business owners, recommend City Council adoption of Ordinance 128-O-19, amending City Code Section 10-4-5-2 “Parking in Predominantly Residential Areas” to allow for a businesses in the Main -Dempster Mile Business District to receive a Small Business Parking Permit. The permit would allow for the licensee of a small business to park one vehicle in a Residential Parking District EVS(E-1), C or F at the rate of $50 per month. Staff will evaluate the permit in six months to determine next steps. For Introduction (A30) Ordinance 92-O-19, Amending Portions of City Code Title 10, to Permit E- Bikes and Implement Requirements for Bike Share Companies Operating in Evanston The Transportation & Parking Committee and staff recommend adoption of Ordinance 92-O-19, amending portions of City Code Title 10, to permit low speed electric bicycles (e-bikes). Concurrently staff recommends further amending portions of City Code Title 10 to implement requirements for bike share companies operating bicycles, including e-bikes, in Evanston. For Introduction (A32) Ordinance 120-O-19, Amending Portions of the City Code to Correct Hotel, Motel, Bed and Breakfast Establishment Tax Due Dates and Late Fees Assessed Staff recommends adoption of Ordinance 120-O-19, amending portions of the City Code to correct hotel, motel, bed and breakfast establishment tax due dates and late fees assessed to be monthly on the 20th of the subsequent month in which the taxable activity occurred, and a standard 10% late fee per month. This will standardize this tax collection with all other home rule taxes. Staff requests suspension of the rules for Introduction and Action by City Council on October 14, 2019. For Introduction and Action VI. ITEMS FOR DISCUSSION (APW1) Crossing Guard Policy Discussion Per Ald. Fleming’s request, staff seeks direction from the Administration & Public Works Committee regarding the City of Evanston’s agreements to provide crossing guards near Evanston schools. For Discussion VI. COMMUNICATIONS VII. ADJOURNMENT 92 of 685 Administration & Public Works Committee Meeting Minutes of September 23, 2019 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: T. Suffredin, P. Braithwaite R. Rue Simmons, A. Rainey, C. Fleming STAFF PRESENT: K. Richardson, S. Hohenkirk, A. Ruggie, D. Cook, S. Ciolek I. DECLARATION OF A QUORUM: ALDERMAN BRAITEWAITE, CHAIR A quorum being present, Ald. Braithwaite called the meeting to order at 6:04p.m. II. PUBLIC COMMENT  Deanna Buenzon, Luiza Santos, Sophie Johnson (Chicago Young American Hockey Organization) expressed their excitement for the hockey rink at the Robert Crown Center.  Mike Vasilko, suggest City Council vote “no” for item A3. For Item A9 he urges the ice rink schedule be modified to suit Evanston residents during primetime slots, instead of being in favor of Chicago Young Americans and Evanston Youth Hockey.  Doreen Price recommended taller units to accomadate for ground saturation and drainage issues. III. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 9, 2019 Ald. Rue Simmons moved to recommend approval of the Minutes of the Regular Meeting of September 9, 2019, seconded by Ald. Fleming. The Committee voted unanimously 5-0 to approve the Minutes of the September 9, 2019 Meeting. IV. CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – August 19, 2019 through September 1, 2019 $2,715,957.13 For Action (A2) Bills List – September 24, 2019 $5,284,553.50 For Action DRAFT- NOT APPROVED 93 of 685 (A4) Sole-Source Renewal with Google Premium Partner, Daston Corporation for the G Suite License Agreement Staff recommends the City Council authorize the City Manager to proceed with the renewal of a sole-source agreement with a Google Premier Partner, Daston Corporation (19 E Market St #LL01 Leesburg, VA 20176-3004). The total cost of purchase is $96,804.50 for G Suite Enterprise Licenses for hosted email, application suite and Tier 1 G Suite Help Desk Support. This represents a 40% decrease in the cost per year from the renewal quote first received by the City. Total savings realized are estimated at $128,391 over the course of two years. The agreement is for one year with an option to renew for one additional year. The funding for this project will derive from the 2019 Information Technology Division IT Computer Software Fund (Account 100.19.1932.62340). For Action (A6) Approval of a Change Order with Teska Associate Contract for RFP 18-51 Central Street SSA Feasibility Study Staff recommends City Council approval for the change order to the Teska Associates contract for RFP 18-51 Central Street SSA Feasibility Study in the amount of $9,755.60. For Action (A7) Resolution 93-R-19, Authorizing the Execution of an Employment Contract with Erika Storlie to Serve as Interim City Manager for the City of Evanston Staff recommends City Council adoption of Resolution 93-R-19, authorizing the execution of an employment contract with Erika Storlie to serve as Interim City Manager for the City of Evanston. On September 16, 2019, the City Council met in Executive Session to discuss, review and approve the terms of the contract. For Action (A8) Resolution 86-R-19, Adopting Outside Counsel Litigation Procedures and Billing Guidelines City staff recommends City Council adoption of Resolution 86-R-19, to approve Outside Counsel Litigation Procedures and Billing Guidelines. For Action Ald. Braithwaite moved to recommend adoption of Resolution 86-R-19, seconded by Ald. Rue Simmons. Ald. Suffredin voted no. The Committee voted 4-1 to adopt the resolution. (A11) Resolution 90-R-19, Authorizing a Three-Year Lease Agreement with North Shore Senior Center for Room G205 at the Morton Civic Center Staff recommends City Council adoption of Resolution 90-R-19, authorizing the City Manager to negotiate the lease of office space with North Shore Senior Center (NSSC) at the rate of $563.00 per month for three (3) years beginning October 1, 2019 for Room G205 in the Lorraine H. Morton Civic Center. For Action 94 of 685 (A12) Resolution 91-R-19, Authorizing the City Manager to Enter into a Three Month Lease Agreement for Studio B11 at the Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 91-R-19 authorizing the City Manager to enter into an agreement for a three (3) month lease term with new tenant Rimma Mitchell, an Evanston resident, to lease vacant studio B-11 at the Noyes Cultural Arts Center. Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). For Action (A13) Resolution 92-R-19, Authorizing the City Manager to Execute an Agreement with Hoffman House Catering for Senior Meal Food Programs at the Levy Center and Fleetwood-Jourdain Community Center Staff recommends City Council adoption of Resolution 62-R-19 authorizing the City Manager to execute a new contract between the City of Evanston and Hoffman House Catering (1530 Hubbard Avenue, Batavia, IL) to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2019 through September 30, 2020 in the not–to-exceed amount of $4.80 per lunch meal. Total meal program contract value is projected at $43,543.00. This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served and varies depending on the levels of participation. The program will be reimbursed through a grant from Age Options, the regional coordinator of federal funds dispersed for programs in the Older Americans Act and donations received from attendees at the meal program. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure accounts. For Action (A14) Ordinance 111-O-19, Amending Title 10, Chapter 11, Section 10, Schedule X(F)1 “Residential Exemption Parking District B” Staff, per Alderman Fiske’s request, recommends City Council adoption of Ordinance 111-O-19, amending Title 10, Chapter 11, Section 10, Schedule X(F)1 “Residential Exemption Parking District B.” This Ordinance will add three homes, 400/406/412 Clark Street and homes from 1430 Sheridan Road to Davis Street to the Residential Parking District B. For Introduction 95 of 685 (A15) Ordinances 107-O-19 and 108-O-19, Proposing the Establishment of a Special Service Area No. 7 and No. 8 in the City of Evanston, Illinois and Providing for a Public Hearing and Other Related Procedures Staff recommends the City Council adoption of Ordinances 107-O-19 and 108-O- 19 proposing the establishment of two Special Service Areas (SSA #7 and SSA #8) for commercial properties located in the merchant district along Central Street. A West Central Street district would be located between Central Park Avenue on the west and Ewing Ave. on the east. An East Central Street district would be located between Hartrey on the west, Eastwood on the east, Isabella on the north and Simpson on the south. Two SSAs are recommended based on community feedback during the SSA feasibility study period. Staff recommends suspension of the rules for Introduction and Action at the September 23, 2019 City Council meeting to enact the SSAs to allow tax collections beginning January 1, 2020. For Introduction and Action (A16) Ordinance 109-O-19, Proposing the Extension of Special Service Area No. 4 in the City of Evanston, Illinois and Providing for a Public Hearing and Other Related Procedures Staff recommends the City Council approve Ordinance 109-O-19 proposing the extension of Special Service Area #4 for properties located in downtown Evanston generally bound by Emerson, Ridge, Grove and Chicago Avenue and establishing a public hearing date. Staff recommends suspension of the rules for Introduction and Action at the September 23, 2019 City Council meeting to enact the SSAs to allow tax collections beginning January 1, 2020. For Introduction and Action Ald. Rue Simmons moved to recommend approval of the consent agenda, seconded by Ald. Fleming. The Committee voted 5-0 to approve the consent agenda. V. ITEMS FOR CONSIDERATION (A3) Sole-Source Purchase of Parking Business Analytics and Garage Capacity Signs from Automated Parking Technologies Staff recommends City Council approval of a sole-source purchase of parking business analytics and garage capacity signs from Automated Parking Technologies (500 W 18th Street, Chicago, IL 60616). The purchase includes the platform for data collection, analysis and reporting of available parking in connection with Smarking, as well as the fabrication and installation of signs for a total of $147,876. Capacity signs would be installed at the entrances to the City’s 3 garages and on two of the surrounding streets of the downtown area. Based on the vendor’s previous experience with the analytics and signage, staff estimates that the project will pay for itself within 2 years of implementation due to better utilization of garages spaces. $250,000 in CIP funds are reserved for the project (Account 505.19.7005.65515 project # 619003 - Church/Maple/Sherman Garage - Capacity Signs). For Action 96 of 685 Ald. Fleming moved to recommend the approval of a sole-source purchase of parking business analytics and garage capacity signs from Automated Parking Technologies, seconded by Ald. Rainey. The Committee voted 5-0 to approve the purchase. (A5) Approval of the Purchase of Replacement Fire Engine from Global Emergency Products Staff requests City Council authorize the City Manager to enter into a contract with Temco Machinery dba Global Emergency Products (“Global”) (2600 American Drive P.O. Box 2017, Appleton, WI 54912) for the design and fabrication of a replacement fire engine in the amount of $659,200. The fire engine will be delivered in the fall of 2020. As an alternative, if staff receives Council approval, Global will accept a reduced payment of $648,105 to be paid in full on February 1, 2020. For Action Ald. Rainey moved to recommend the City Manager to enter into a contract with Temco Machinery dba Global Emergency Products for the design and fabrication of a replacement fire engine in the amount of $659,200, seconded by Ald. Rue Simmons. Ald. Rainey moved to accept the reduced amount of $648,105, seconded by Ald. Rue Simmons. The Committee voted 5-0 to approve the purchase. (A9) Resolution 30-R-19, Authorizing the City Manager to Execute a Gift Agreement and a Use Agreement with Chicago Young Americans Hockey Organization for the Donation to the New Robert Crown Community Center Staff recommends City Council adoption of Resolution 30-R-19 authorizing the City Manager to execute a Gift Agreement and a Use Agreement with Chicago Young Americans (CYA) (543 North Avenue, Libertyville, IL 60048) for partial naming rights to Rink 1 at the new Robert Crown Community Center and a Use Agreement outlining terms of rink rental. Revenue from the gift agreement will be deposited into the Crown Construction Fund (Account 416.40.4160.56011 - Donations) via Friends of Robert Crown. Revenue from the user agreement will be deposited into General Fund Revenue (Account 100.30.3030.53565 - Recreation Program Fees). For Action Ald. Suffredin moved to recommend the adoption of Resolution 30-R-19 authorizing the City Manager to execute a Gift Agreement and a Use Agreement with Chicago Young Americans (CYA) for partial naming rights to Rink 1 at the new Robert Crown Community Center and a Use Agreement outlining terms of rink rental, seconded by Ald. Rue Simmons. The Committee voted 5-0 to adopt the resolution. 97 of 685 (A10) Resolution 32-R-19, Authorizing the City Manager to Execute a Gift Agreement and a Use Agreement with Evanston Youth Hockey Association (EYHA) for the Donation to the New Robert Crown Community Center Staff recommends City Council adoption of Resolution 32 -R-19 authorizing the City Manager to execute a Gift Agreement with Evanston Youth Hockey Association (EYHA) (P.O. Box 149, Evanston, IL 60201) for partial naming rights to Rink 1 at the new Robert Crown Community Center and a Use Agreement outlining terms of rink rental. Revenue from the gift agreement will be deposited into the Crown Construction Fund (Account 416.40.4160.56011 - Donations) via Friends of Robert Crown. Revenue from the user agreement will be deposited into General Fund Revenue (Account 100.30.3030.53565 - Recreation Program Fees). For Action Ald. Rue Simmons moved to recommend the adoption of Resolution 32-R- 19 authorizing the City Manager to execute a Gift Agreement with Evanston Youth Hockey Association (EYHA) for partial naming rights to Rink 1 at the new Robert Crown Community Center and a Use Agreement outlining terms of rink rental, seconded by Ald. Fleming. The Committee voted 5-0 to adopt the resolution. VI. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Fleming. The meeting was adjourned at 6:28pm. Respectfully Submitted, Lolita Thomas, Executive Secretary 98 of 685 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: October 8, 2019 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – September 2, 2019 through September 15, 2019 $ 2,766,427.14 (Payroll includes employer portion of IMRF, FICA, and Medicare) Payroll – September 16, 2019 through September 29, 2019 $ 2,768,963.58 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – October 15, 2019 $ 9,013,418.56 General Fund Amount – Bills list $ 2,224,439.16 Advanced Checks - $ 30,564.16 $ 2,255,003.32 TOTAL AMOUNT OF BILLS LIST & PAYROLL $14,548,809.28 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Attachments: Bills List Credit Card Transactions for Period Ending August 26, 2019 $ 191,132.89 For City Council Meeting of October 14, 2019 Item A1 & A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 99 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 10/03/2019 10/15/2019 3,901.65 1 $3,901.65 123581 - GUARDIAN 09/24/2019 10/15/2019 18,490.49 106088 - METLIFE SMALL BUSINESS CENTER 09/18/2019 10/15/2019 20,447.45 2 $38,937.94 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.09/30/2019 10/15/2019 193.85 1 $193.85 16900 - JW TURF, INC.09/27/2019 10/15/2019 1,264.00 16900 - JW TURF, INC.09/27/2019 10/15/2019 254.78 16900 - JW TURF, INC.09/27/2019 10/15/2019 473.22 16900 - JW TURF, INC.09/27/2019 10/15/2019 310.63 16900 - JW TURF, INC.09/27/2019 10/15/2019 549.77 5 $2,852.40 101463 - DIRECTOR, ILLINOIS STATE POLICE 09/11/2019 10/15/2019 1,287.00 101463 - DIRECTOR, ILLINOIS STATE POLICE 09/24/2019 10/15/2019 11,766.59 101463 - DIRECTOR, ILLINOIS STATE POLICE 09/11/2019 10/15/2019 270.00 101463 - DIRECTOR, ILLINOIS STATE POLICE 09/11/2019 10/15/2019 4,022.65 4 $17,346.24 102515 - ILLINOIS MUNICIPAL LEAGUE 09/30/2019 10/15/2019 500.00 1 $500.00 1 $500.00 1 $500.00 14132 - PAULINA MARTINEZ 10/03/2019 10/15/2019 354.45 1 $354.45 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 105.40 1 $105.40 103883 - OFFICE DEPOT 09/17/2019 10/15/2019 40.99 103883 - OFFICE DEPOT 09/17/2019 10/15/2019 39.90 103883 - OFFICE DEPOT 09/18/2019 10/15/2019 50.23 103883 - OFFICE DEPOT 09/19/2019 10/15/2019 10.99 4 $142.11 6 $601.96 103917 - ON TRACK FULFILLMENT INC.09/20/2019 10/15/2019 285.00 1 $285.00 1 $285.00 100177 - ALLEGRA PRINT & IMAGING 09/26/2019 10/15/2019 39.00 1 $39.00 1 $39.00 16960 - FORT DEARBORN TITLE 09/20/2019 10/15/2019 55.00 1 $55.00 14374 - ACCOUNTING PRINCIPALS 09/18/2019 10/15/2019 588.26 14374 - ACCOUNTING PRINCIPALS 10/02/2019 10/15/2019 464.80 14374 - ACCOUNTING PRINCIPALS 10/02/2019 10/15/2019 551.95 3 $1,605.01 180763 - J. P. COOKE COMPANY 09/18/2019 10/15/2019 421.00 103547 - MSF GRAPHICS, INC.09/18/2019 10/15/2019 1,196.13 103547 - MSF GRAPHICS, INC.10/02/2019 10/15/2019 1,077.89 3 $2,695.02 16914 - ALACRITI PAYMENTS LLC 10/02/2019 10/15/2019 5,000.00 1 $5,000.00 103883 - OFFICE DEPOT 08/31/2019 10/15/2019 11.59 103883 - OFFICE DEPOT 09/03/2019 10/15/2019 89.79 103883 - OFFICE DEPOT 09/04/2019 10/15/2019 49.95 3 $151.33 11 $9,506.36 103883 - OFFICE DEPOT 09/06/2019 10/15/2019 11.68 103883 - OFFICE DEPOT 09/06/2019 10/15/2019 3.28 2 $14.96 2 $14.96 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1575 - PURCHASING Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Business Unit 1575 - PURCHASING Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 64545 - PERSONAL COMPUTER SOFTWARE MONTHLY CASHIERING SERVICES Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Account 65095 - OFFICE SUPPLIES Account 62210 - PRINTING PET LICENSE ORDER VISITOR PARKING PASS ORDER VISITOR PARKING PASS ORDER Account 62210 - PRINTING Totals TEMPORARY ACCOUNTING CLERK TEMPORARY ACCOUNTING CLERK TEMPORARY ACCOUNTING CLERK Account 61060 - SEASONAL EMPLOYEES Totals Account 51620 - REAL ESTATE TRANSFER TAX SALE PRICE DECREASED Account 51620 - REAL ESTATE TRANSFER TAX Totals Account 61060 - SEASONAL EMPLOYEES Account 62210 - PRINTING Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Totals Business Unit 1560 - REVENUE & COLLECTIONS Business Unit 1510 - PUBLIC INFORMATION Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Account 62210 - PRINTING BUSINESS CARDS - LEWIS-LAKIN Business Unit 1510 - PUBLIC INFORMATION Account 62210 - PRINTING BIKE THE RIDGE POSTCARDS Account 62210 - PRINTING Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1505 - CITY MANAGER Totals Account 62380 - COPY MACHINE CHARGES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES REIMBURSEMENT: BIG10 CITY MANAGER CONFERENCE Account 62295 - TRAINING & TRAVEL Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Department 13 - CITY COUNCIL Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62295 - TRAINING & TRAVEL SELF EVALUATION SERVICES Account 62360 - MEMBERSHIP DUES Totals Business Unit 1300 - CITY COUNCIL Totals Account 41340 - RESERVE-NARCOTIC SEIZURES Totals Department 13 - CITY COUNCIL Business Unit 1300 - CITY COUNCIL Account 62360 - MEMBERSHIP DUES Account 41340 - RESERVE-NARCOTIC SEIZURES SEIZED FUNDS 18-11584 SEIZED FUNDS 19-4810 SEIZED FUNDS 18-3707 SEIZED FUNDS 19-1179 AP FOR CANAL SHORES GOLF COURSE AP FOR CANAL SHORES GOLF COURSE AP FOR CANAL SHORES GOLF COURSE Account 41007 - RESERVE-CANAL SHORES Totals Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Account 41007 - RESERVE-CANAL SHORES AP FOR CANAL SHORES GOLF COURSE AP FOR CANAL SHORES GOLF COURSE METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Account 21650 - LIFE INSURANCE-UNIVERSAL NGL MONTHLY INVOICE EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 1100 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 15271 - ANNE HAYDEN STEVENS 10/02/2019 10/15/2019 1,000.00 101757 - EVANSTON SYMPHONY ORCHESTRA 10/02/2019 10/15/2019 650.00 2 $1,650.00 2 $1,650.00 268935 - JEFFREY D. GREENSPAN 10/01/2019 10/15/2019 1,620.00 137723 - SUSAN D BRUNNER 10/01/2019 10/15/2019 2,030.00 2 $3,650.00 2 $3,650.00 25 $15,747.28 16981 - EVANS BEAUTY 10/02/2019 10/15/2019 75.00 16957 - FOOD 4 LESS 09/20/2019 10/15/2019 50.00 2 $125.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 42.16 1 $42.16 3 $167.16 3 $167.16 15876 - ACCURATE BIOMETRICS 10/01/2019 10/15/2019 218.60 205874 - CLS BACKGROUND INVESTIGATIONS 10/02/2019 10/15/2019 106.95 13247 - STANARD & ASSOCIATES 09/27/2019 10/15/2019 790.00 326463 - THEODORE POLYGRAPH SERVICE, INC.09/18/2019 10/15/2019 175.00 326463 - THEODORE POLYGRAPH SERVICE, INC.09/25/2019 10/15/2019 175.00 5 $1,465.55 101665 - NORTH SHORE ENH OMEGA 10/02/2019 10/15/2019 4,800.00 11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 10/03/2019 10/15/2019 132.00 2 $4,932.00 156009 - FRED PRYOR SEMINARS/CAREER TRACK 09/25/2019 10/15/2019 3,250.00 1 $3,250.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 21.08 1 $21.08 255280 - ESPYR 10/01/2019 10/15/2019 650.70 1 $650.70 12837 - ICIMS 10/02/2019 10/15/2019 4,500.00 1 $4,500.00 10048 - SEDGWICK, INC.09/30/2019 10/15/2019 1,400.00 1 $1,400.00 12 $16,219.33 13101 - REQUEST TECHNOLOGY, LLC 09/21/2019 10/15/2019 6,900.00 16881 - SIERRA ITS 08/29/2019 10/15/2019 3,375.00 16881 - SIERRA ITS 09/05/2019 10/15/2019 3,375.00 3 $13,650.00 321333 - HEARTLAND BUSINESS SYSTEMS 09/11/2019 10/15/2019 9,000.00 1 $9,000.00 16975 - DASTON CORPORATION 09/27/2019 10/15/2019 96,804.50 101401 - DELL COMPUTER CORP.07/10/2019 10/15/2019 27,194.83 321333 - HEARTLAND BUSINESS SYSTEMS 07/26/2019 10/15/2019 15,484.84 3 $139,484.17 11205 - MALEKA SUMAR 10/03/2019 10/15/2019 164.00 1 $164.00 149416 - AT & T 09/01/2019 10/15/2019 522.10 154298 - CALL ONE 09/01/2019 10/15/2019 12,997.52 100401 - COMCAST CABLE 10/01/2019 10/15/2019 4,367.36 100401 - COMCAST CABLE 10/01/2019 10/15/2019 6,882.26 3 $24,769.24 321333 - HEARTLAND BUSINESS SYSTEMS 07/26/2019 10/15/2019 15,448.58 1 $15,448.58 12 $202,515.99 16958 - CORNELL ROBERTS 09/20/2019 10/15/2019 975.00 16959 - DENNIS MAHONEY 09/20/2019 10/15/2019 40.00 16876 - STEPHEN NICHOLS 09/18/2019 10/15/2019 75.00 3 $1,090.00 COMMUNICATION CHARGES - JUNE 19 Account 52505 - TICKET FINES-PARKING Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING BANKRUPTCY DUPLICATE PAYMENT PARKING TICKET REFUND CISCO 6000M SERVERS - QUOTE #076024 V1 Account 65615 - INFRASTRUCTURE SUPPLIES Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals COMMUNICATION CHARGES-SEPT 19 COMMUNICATION CHARGES - OCT 19 Account 64505 - TELECOMMUNICATIONS Totals Account 65615 - INFRASTRUCTURE SUPPLIES REIMBURSEMENT: PMI MEMBERSHIP Account 62360 - MEMBERSHIP DUES Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES- SEPT 19 SOLE SOURCE RENEWAL OF PRO SUPPORT CISCO CUCM & UCCX V12.0 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62360 - MEMBERSHIP DUES HEARTLAND BUSINESS SYSTEMS FLEXBLOCK PROFESSIONAL Account 62185 - CONSULTING SERVICES Totals Account 62340 - IT COMPUTER SOFTWARE RENEWAL OF G SUITE LICENSE AGREEMENT CONTRACTOR RYAN HALEY - 8.19.19-8.23.19 CONTRACTOR RYAN HALEY - 8.26.19-8.30.19 Account 61010 - REGULAR PAY Totals Account 62185 - CONSULTING SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 61010 - REGULAR PAY HIRING FIRM - MADAPPALLY, SENIOR SYSTEMS ADMINISTRATOR Account 62512 - RECRUITMENT Totals Account 62630 - UNEMP. COMP. & ADMIN. FEE UNEMPLOYMENT INSURANCE ADMIN FEE-SEDGWICK, INC Account 62630 - UNEMP. COMP. & ADMIN. FEE Totals EMPLOYEE CONSULTING SERVICES-EAP Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62512 - RECRUITMENT RECRUITMENT SOFTWARE-ICIMS Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Account 62310 - CITY WIDE TRAINING CITYWIDE TRAINING-FRED PRYOR SEMINARS Account 62310 - CITY WIDE TRAINING Totals Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62270 - MEDICAL/HOSPITAL SERVICES EMPLOYMENT TESTING-NORTH SHORE OMEGA EMPLOYMENT TESTING-QUEST DIAGNOSTICS FINGERPRINTING SERVICES-ACCURATE BIOMETRICS EMPLOYMENT BACKGROUND CHECKS-CLS BACKGROUND EMPLOYMENT TESTING-STANARD & ASSOC. EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals COMPLIANCE TICKET REFUND COMPLIANCE TICKET REFUND Account 52570 - NON PARKING ORDINANCE VIOLATIONS Totals Account 62380 - COPY MACHINE CHARGES Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 52570 - NON PARKING ORDINANCE VIOLATIONS HEARING OFFICER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Business Unit 1580 - COMMUNITY ARTS Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEARING OFFICER Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT ARTS COUNCIL COMMUNITY SUPPORT FUND ARTS COUNCIL COMMUNITY SUPPORT FUND Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Run by Tera Davis on 10/07/2019 10:45:46 AM 2101 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 16966 - WILLIAM BELKOV 09/25/2019 10/15/2019 205.00 15491 - BARNACLE PARKING ENFORCEMENT 10/01/2019 10/15/2019 3,500.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 103795 - NORTH SHORE TOWING 10/01/2019 10/15/2019 75.00 33 $6,030.00 36 $7,120.00 16228 - ANDY FRAIN SERVICES, INC.10/01/2019 10/15/2019 23,007.57 1 $23,007.57 1 $23,007.57 100401 - COMCAST CABLE 09/20/2019 10/15/2019 139.14 100401 - COMCAST CABLE 09/24/2019 10/15/2019 31.51 101414 - DEPENDABLE FIRE EQUIPMENT INC.09/17/2019 10/15/2019 375.00 101414 - DEPENDABLE FIRE EQUIPMENT INC.09/17/2019 10/15/2019 1,245.15 101960 - FOX VALLEY FIRE & SAFETY 09/04/2019 10/15/2019 1,613.46 101960 - FOX VALLEY FIRE & SAFETY 09/09/2019 10/15/2019 1,282.00 313740 - PHOENIX FIRE SYSTEMS, INC 08/29/2019 10/15/2019 925.00 313740 - PHOENIX FIRE SYSTEMS, INC 08/29/2019 10/15/2019 595.00 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 06/29/2019 10/15/2019 4,689.00 104672 - SERVICE SANITATION INC 09/27/2019 10/15/2019 225.00 10 $11,120.26 322695 - ECO-CLEAN MAINTENANCE 09/30/2019 10/15/2019 6,133.00 317013 - H-O-H WATER TECHNOLOGY 09/05/2019 10/15/2019 1,120.50 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 09/17/2019 10/15/2019 3,815.48 3 $11,068.98 100162 - ALARM DETECTION SYSTEMS, INC.09/11/2019 10/15/2019 270.34 100162 - ALARM DETECTION SYSTEMS, INC.09/08/2019 10/15/2019 180.00 2 $450.34 101143 - COMED 08/30/2019 10/15/2019 55.18 101143 - COMED 08/30/2019 10/15/2019 224.54 101143 - COMED 09/06/2019 10/15/2019 416.79 3 $696.51 103744 - NICOR 09/26/2019 10/15/2019 81.42 103744 - NICOR 08/02/2019 10/15/2019 176.91 103744 - NICOR 08/02/2019 10/15/2019 459.11 103744 - NICOR 08/08/2019 10/15/2019 144.56 103744 - NICOR 08/28/2019 10/15/2019 80.53 5 $942.53 103195 - MARK VEND COMPANY 09/26/2019 10/15/2019 415.96 1 $415.96 10546 - SUPERIOR INDUSTRIAL SUPPLY 09/17/2019 10/15/2019 765.57 1 $765.57 102137 - GRAINGER, INC., W.W.09/05/2019 10/15/2019 60.82 1 $60.82 26 $25,520.97 87 $267,501.60Department 19 - ADMINISTRATIVE SERVICES Totals MATERIAL TO MAINTAIN BUILDINGS Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 1950 - FACILITIES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL Account 65025 - FOOD COFFEE FOR CIVIC CENTER MEETING SET UP Account 65025 - FOOD Totals UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals UTILITIES: COMED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 62518 - SECURITY ALARM CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62518 - SECURITY ALARM CONTRACTS SECURITY ALARM SERVICES QUARTERLY CHARGES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS JANITORIAL SUPPLIES 2019 BOILER CHEMICALS SECURITY SERVICES ANNUAL INSPECTION SEMI-ANNUAL INSPECTION ELECTRIC PORTABLE TOILETS FOR LAKEFRONT Account 62225 - BLDG MAINTENANCE SERVICES Totals COMMUNICATION CHARGES FIRE EXTINGUISHERS FIRE EXTINGUISHERS BACKFLOW PREVENTER SERVICE INSPECTION FOR FIRE ALARMS Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES COMMUNICATION CHARGES- OCT 19 Business Unit 1942 - SCHOOL CROSSING GUARDS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CROSSING GUARD SERVICES-AUGUST 2019 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals BOOT 9/30/19 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals RE-LO 9/14/19 RE-LO 9/14/14 RE-LO 9/14/19 RE-LO 9/12/19 BOOT 9/11/19 BOOT 9/19/19 BOOT 9/17/19 BOOT 9/13/19 RE-LO 9/14/19 RE-LO 9/14/19 BOOT 9/20/19 BOOT 9/20/19 BOOT 9/20/19 BOOT 9/20/19 BOOT 9/20/19 RE-LO 9/26/19 RE-LO 9/26/19 RE-LO 9/24/19 BOOT 9/20/19 BOOT 9/20/19 RE-LO 9/27/19 RE-LO 9/27/19 RE-LO 9/27/19 RE-LO 9/26/19 RE-LO 9/26/19 RE-LO 9/27/19 RE-LO 9/27/19 RE-LO 9/27/19 RE-LO 9/28/19 RE-LO 9/27/19 Account 62451 - TOWING AND BOOTING CONTRACTS TOW REFUND BARNACLE RELEASE FEES-AUGUST 2019 Run by Tera Davis on 10/07/2019 10:45:46 AM 3102 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 103883 - OFFICE DEPOT 09/03/2019 10/15/2019 28.32 103883 - OFFICE DEPOT 09/03/2019 10/15/2019 6.44 103883 - OFFICE DEPOT 09/04/2019 10/15/2019 51.42 103883 - OFFICE DEPOT 09/05/2019 10/15/2019 15.99 103883 - OFFICE DEPOT 09/11/2019 10/15/2019 41.28 103883 - OFFICE DEPOT 09/11/2019 10/15/2019 22.76 6 $166.21 16980 - HOST COMPLIANCE, LLC, AXOS BANK 06/10/2019 10/15/2019 2,505.00 1 $2,505.00 7 $2,671.21 15401 - THE BLUEPRINT SHOPPE, INC.09/27/2019 10/15/2019 456.40 1 $456.40 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 105.40 1 $105.40 2 $561.80 16977 - LAMKA ENTERPRISES, INC.09/27/2019 10/15/2019 45.00 1 $45.00 100177 - ALLEGRA PRINT & IMAGING 09/27/2019 10/15/2019 138.00 1 $138.00 316000 - SAFEBUILT ILLINOIS 09/27/2019 10/15/2019 1,350.50 316000 - SAFEBUILT ILLINOIS 09/27/2019 10/15/2019 584.00 2 $1,934.50 4 $2,117.50 103547 - MSF GRAPHICS, INC.09/27/2019 10/15/2019 149.34 1 $149.34 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 10/02/2019 10/15/2019 5,078.00 1 $5,078.00 2 $5,227.34 15 $10,577.85 291625 - THE PRINTED WORD, INC.09/18/2019 10/15/2019 75.00 1 $75.00 300517 - WILD CROW COMMUNICATION, INC 10/01/2019 10/15/2019 340.00 1 $340.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 274.04 1 $274.04 148565 - BEST TECHNOLOGY SYSTEMS, INC.09/17/2019 10/15/2019 927.50 101769 - CITY OF EVANSTON PETTY CASH 09/18/2019 10/15/2019 14.05 104182 - PRESTONS FLOWERS & GIFTS 09/07/2019 10/15/2019 60.00 3 $1,001.55 14910 - SUPERION, LLC 08/21/2019 10/15/2019 4,200.00 1 $4,200.00 103744 - NICOR 08/08/2019 10/15/2019 174.83 1 $174.83 8 $6,065.42 101729 - EVANSTON FUNERAL & CREMATION 09/01/2019 10/15/2019 850.00 13108 - RANDOM JOHNSON 09/19/2019 10/15/2019 340.36 2 $1,190.36 102667 - J. G. UNIFORMS, INC 08/22/2019 10/15/2019 966.00 240341 - KIESLER POLICE SUPPLY, INC.09/26/2019 10/15/2019 798.00 240341 - KIESLER POLICE SUPPLY, INC.09/26/2019 10/15/2019 798.00 3 $2,562.00 5 $3,752.36 101769 - CITY OF EVANSTON PETTY CASH 09/18/2019 10/15/2019 150.00 1 $150.00 1 $150.00 15219 - BRIAN ROWELL 10/02/2019 10/15/2019 75.00 101769 - CITY OF EVANSTON PETTY CASH 09/18/2019 10/15/2019 199.20 101223 - COOK COUNTY SHERIFF'S TRAINING INST.09/16/2019 10/15/2019 6,500.00 158202 - LASHAWN COOK 09/23/2019 10/15/2019 45.00 Account 62295 - TRAINING & TRAVEL MEAL ALLOWANCE - 40 HR JUVENILE SPECIALIST SKILLS PROGRAM PETTY CASH - ADMINISTRATION BASIC TRAINING - NEW RECRUITS MEAL ALLOWANCE - EMERGENCY BASED SPANISH Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2230 - JUVENILE BUREAU Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2230 - JUVENILE BUREAU Account 62490 - OTHER PROGRAM COSTS PETTY CASH - ADMINISTRATION Account 65020 - CLOTHING UNIFORM - VEST UNIFORM - VEST UNIFORM - VEST Account 65020 - CLOTHING Totals Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS BODY REMOVAL K9 TRAINING SUPPLIES Account 62490 - OTHER PROGRAM COSTS Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CLIENT ARREST/CITATION PLATFORM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64015 - NATURAL GAS Account 62490 - OTHER PROGRAM COSTS RANGE MAINTENANCE PETTY CASH - ADMINISTRATION FLOWERS - FUNERAL Account 62490 - OTHER PROGRAM COSTS Totals Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals PRINTING SERVICES - BUSINESS CARDS Account 62210 - PRINTING Totals Account 62272 - OTHER PROFESSIONAL SERVICES PROFESSIONAL SERVICES - SEPTEMBER Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING Account 62662 - BUSINESS RETENTION / EXPANSION INVESTMENTS GREAT MERCHANT GRANT PLANTERS Account 62662 - BUSINESS RETENTION / EXPANSION INVESTMENTS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Business Unit 5300 - ECON. DEVELOPMENT Account 62210 - PRINTING ECONOMIC DEVELOPMENT WINDOW ENVELOPES Account 62210 - PRINTING Totals INSPECTION AND PLAN REVIEW CONSULTING SERVICES INSPECTION AND PLAN REVIEW CONSULTING SERVICES Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Account 62210 - PRINTING CD PUBLIC HEARING SIGNS Account 62210 - PRINTING Totals Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS REFUND INSPECTION FEE FOR PERMIT 19DINT-0065 Account 52080 - BUILDING PERMITS Totals COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2105 - PLANNING & ZONING Totals Account 62210 - PRINTING P & Z - POSTCARDS FOR HOWARD STREET RE-ZONE Account 62210 - PRINTING Totals Account 62380 - COPY MACHINE CHARGES Account 68205 - CONTINGENCIES Totals Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals Business Unit 2105 - PLANNING & ZONING OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 68205 - CONTINGENCIES SUBSCRIPTION SOFTWARE:ADDRESS IDENTIFICATION OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Department 21 - COMMUNITY DEVELOPMENT Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Account 65095 - OFFICE SUPPLIES Run by Tera Davis on 10/07/2019 10:45:46 AM 4103 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 09/16/2019 10/15/2019 3,800.00 223000 - RICHARD A. TYSON 07/15/2019 10/15/2019 75.00 289894 - RYAN CARRIGAN 09/06/2019 10/15/2019 75.00 10055 - JEREMY SENESE 07/15/2019 10/15/2019 75.00 10057 - RICHARD L. SHANAS 09/06/2019 10/15/2019 75.00 102754 - TANYA JENKINS 08/21/2019 10/15/2019 75.00 11433 - AMIN VIRANI 07/15/2019 10/15/2019 75.00 252576 - VYCHESLAV LEONTIEV 09/27/2019 10/15/2019 45.00 12 $11,114.20 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 64.67 103883 - OFFICE DEPOT 08/30/2019 10/15/2019 4.99 103883 - OFFICE DEPOT 09/11/2019 10/15/2019 111.30 103883 - OFFICE DEPOT 09/11/2019 10/15/2019 60.00 4 $240.96 16 $11,355.16 103795 - NORTH SHORE TOWING 09/11/2019 10/15/2019 10.00 1 $10.00 16982 - HAYWOOD AARON LIGGETT III 10/02/2019 10/15/2019 205.00 1 $205.00 2 $215.00 100310 - ANDERSON PEST CONTROL 09/03/2019 10/15/2019 59.88 1 $59.88 11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 09/20/2019 10/15/2019 14,612.99 1 $14,612.99 101143 - COMED 09/27/2019 10/15/2019 495.31 1 $495.31 3 $15,168.18 13549 - EVANSTON IMPRINTABLES 07/25/2019 10/15/2019 135.81 1 $135.81 1 $135.81 104760 - SIRCHIE FINGERPRINTS LABS INC.09/05/2019 10/15/2019 67.34 1 $67.34 1 $67.34 322695 - ECO-CLEAN MAINTENANCE 09/30/2019 10/15/2019 2,925.00 100941 - CENTRAL RUG & CARPET CO.07/29/2019 10/15/2019 1,990.00 2 $4,915.00 103195 - MARK VEND COMPANY 09/16/2019 10/15/2019 298.80 104712 - SHILOG LTD 09/19/2019 10/15/2019 261.80 2 $560.60 4 $5,475.60 41 $42,384.87 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 63.24 1 $63.24 16955 - KRIZIK CONSULTING STRATEGIES 07/30/2019 10/15/2019 30,000.00 103536 - MOTOROLA SOLUTIONS, INC.06/05/2019 10/15/2019 1,550,000.00 2 $1,580,000.00 103744 - NICOR 08/08/2019 10/15/2019 173.53 103744 - NICOR 08/08/2019 10/15/2019 215.22 103744 - NICOR 08/08/2019 10/15/2019 174.82 103744 - NICOR 08/08/2019 10/15/2019 211.49 103744 - NICOR 08/08/2019 10/15/2019 168.69 5 $943.75 100158 - AIR ONE EQUIPMENT 09/18/2019 10/15/2019 5,524.48 100158 - AIR ONE EQUIPMENT 09/24/2019 10/15/2019 317.87 11435 - TODAY'S UNIFORMS INC. 09/04/2019 10/15/2019 204.89 11435 - TODAY'S UNIFORMS INC. 09/04/2019 10/15/2019 299.85 11435 - TODAY'S UNIFORMS INC. 09/04/2019 10/15/2019 77.90 11435 - TODAY'S UNIFORMS INC. 09/05/2019 10/15/2019 217.95 11435 - TODAY'S UNIFORMS INC. 09/05/2019 10/15/2019 150.00 11435 - TODAY'S UNIFORMS INC. 09/05/2019 10/15/2019 101.90 11435 - TODAY'S UNIFORMS INC. 09/09/2019 10/15/2019 19.95 11435 - TODAY'S UNIFORMS INC. 09/09/2019 10/15/2019 52.95 11435 - TODAY'S UNIFORMS INC. 09/11/2019 10/15/2019 71.90 11435 - TODAY'S UNIFORMS INC. 09/12/2019 10/15/2019 248.75 11435 - TODAY'S UNIFORMS INC. 09/14/2019 10/15/2019 45.95 11435 - TODAY'S UNIFORMS INC. 09/14/2019 10/15/2019 49.95 11435 - TODAY'S UNIFORMS INC. 09/15/2019 10/15/2019 119.90 UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65020 - CLOTHING UNIFORMS Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Account 62672 - AFG PORTAL RADIO GRANT PORTABLE RADIOS & SUPPORT PORTABLE RADIOS & SUPPORT Account 62672 - AFG PORTAL RADIO GRANT Totals Business Unit 2305 - FIRE MGT & SUPPORT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Account 65125 - OTHER COMMODITIES COFFEE CUPS BUILDING SUPPLIES Account 65125 - OTHER COMMODITIES Totals Account 62225 - BLDG MAINTENANCE SERVICES JANITORIAL SUPPLIES NEW CARPET INSTALLATION Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2285 - PROBLEM SOLVING TEAM Totals Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES EVIDENCE SUPPLIES Business Unit 2285 - PROBLEM SOLVING TEAM Account 62490 - OTHER PROGRAM COSTS T-SHIRTS - YOUTH CPA Account 62490 - OTHER PROGRAM COSTS Totals ELECTRIC BILL - ANIMAL SHELTER Account 64005 - ELECTRICITY Totals Business Unit 2280 - ANIMAL CONTROL Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ANIMAL SHELTER OPERATIONAL COSTS FEBRUARY 2019 - APRIL 2019 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY Business Unit 2280 - ANIMAL CONTROL Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL - ANIMAL SHELTER (SEP 19) Account 62225 - BLDG MAINTENANCE SERVICES Totals TOW REFUND Account 65125 - OTHER COMMODITIES Totals Business Unit 2270 - TRAFFIC BUREAU Totals Account 62451 - TOWING AND BOOTING CONTRACTS TOW & HOOK - DISREGARD Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 65125 - OTHER COMMODITIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Business Unit 2270 - TRAFFIC BUREAU Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN MEAL ALLOWANCE - 40 HR BASIC SCHOOL RESOURCE OFFICER MEAL ALLOWANCE - 40 HR BASIC INVESTIGATOR MEAL ALLOWANCE - TACTICAL COMBAT CASUALTY CARE Account 62295 - TRAINING & TRAVEL Totals TRAINING - STAFF & COMMAND MEAL ALLOWANCE - 40 HR JUVENILE CERTIFICATION MEAL ALLOWANCE - 40 HR BASIC NARCOTICS INVESTIGATOR MEAL ALLOWANCE - 40 HR BASIC INVESTIGATOR MEAL ALLOWANCE - 40 HR BASIC NARCOTICS INVESTIGATOR Run by Tera Davis on 10/07/2019 10:45:46 AM 5104 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 11435 - TODAY'S UNIFORMS INC. 09/16/2019 10/15/2019 49.95 11435 - TODAY'S UNIFORMS INC. 09/17/2019 10/15/2019 15.95 11435 - TODAY'S UNIFORMS INC. 09/17/2019 10/15/2019 108.94 11435 - TODAY'S UNIFORMS INC. 09/17/2019 10/15/2019 135.85 19 $7,814.88 101401 - DELL COMPUTER CORP.07/15/2019 10/15/2019 3,329.95 100158 - AIR ONE EQUIPMENT 09/18/2019 10/15/2019 254.44 100158 - AIR ONE EQUIPMENT 09/20/2019 10/15/2019 48.22 294626 - ARTISTIC ENGRAVING 06/03/2019 10/15/2019 366.66 4 $3,999.27 31 $1,592,821.14 100158 - AIR ONE EQUIPMENT 09/16/2019 10/15/2019 250.98 1 $250.98 101643 - EMERGENCY MEDICAL PRODUCT 09/10/2019 10/15/2019 162.87 137906 - STRYKER SALES CORPORATION 09/16/2019 10/15/2019 83.90 137906 - STRYKER SALES CORPORATION 09/24/2019 10/15/2019 92.40 137906 - STRYKER SALES CORPORATION 09/26/2019 10/15/2019 88.95 4 $428.12 5 $679.10 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 09/20/2019 10/15/2019 450.00 1 $450.00 322695 - ECO-CLEAN MAINTENANCE 09/30/2019 10/15/2019 570.00 1 $570.00 104126 - Paul J. Polep 09/30/2019 10/15/2019 267.87 1 $267.87 104171 - PRAXAIR DISTIBUTION INC 09/07/2019 10/15/2019 542.92 104171 - PRAXAIR DISTIBUTION INC 09/22/2019 10/15/2019 761.30 2 $1,304.22 14549 - HYDRA RAM 09/20/2019 10/15/2019 657.42 155125 - J & L ENGRAVING 09/09/2019 10/15/2019 11.75 2 $669.17 16952 - EVANSTON POLICE AND FIRE FOUNDATION 09/12/2019 10/15/2019 279.80 1 $279.80 8 $3,541.06 44 $1,597,041.30 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 21.08 1 $21.08 103883 - OFFICE DEPOT 09/08/2019 10/15/2019 29.98 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 22.53 103883 - OFFICE DEPOT 09/24/2019 10/15/2019 7.77 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 15.14 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 20.31 103883 - OFFICE DEPOT 09/24/2019 10/15/2019 19.99 6 $115.72 7 $136.80 11208 - FIRE MARK 09/20/2019 10/15/2019 275.00 1 $275.00 314306 - CINTAS CORPORATION #2 09/17/2019 10/15/2019 54.95 1 $54.95 15887 - BETTER IMPACT USA INC.07/15/2019 10/15/2019 125.00 1 $125.00 102724 - NELS J. JOHNSON TREE EXPERTS, INC.09/30/2019 10/15/2019 960.00 1 $960.00 16980 - HOST COMPLIANCE, LLC, AXOS BANK 06/10/2019 10/15/2019 2,505.00 308895 - ROSE PEST SOLUTIONS 09/20/2019 10/15/2019 6,240.00 2 $8,745.00 12458 - FINEST COURIER LOGISTICS 09/19/2019 10/15/2019 35.00 12458 - FINEST COURIER LOGISTICS 09/19/2019 10/15/2019 35.00 12458 - FINEST COURIER LOGISTICS 09/19/2019 10/15/2019 35.00 3 $105.00 103883 - OFFICE DEPOT 09/06/2019 10/15/2019 128.10 103883 - OFFICE DEPOT 09/11/2019 10/15/2019 6.26 2 $134.36 11 $10,399.31Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65075 - MEDICAL & LAB SUPPLIES COURIER TO IDPH COURIER TO IDPH COURIER TO IDPH Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 62605 - OTHER CHARGES SUBSCRIPTION SOFTWARE:ADDRESS IDENTIFICATION PEST CONTROL SERVICE OCTOBER Account 62605 - OTHER CHARGES Totals Account 62477 - PHEP GRANT-EXPENSE Totals Account 62493 - PROPERTY CLEAN UP EXPENSE REMOVAL OF TREE 1330 BRUMMEL Account 62493 - PROPERTY CLEAN UP EXPENSE Totals FIRST AID KIT SUPPLIES Account 62476 - CRI GRANT -EXPENSE (HHS) Totals Account 62477 - PHEP GRANT-EXPENSE ANNUAL SOFTWARE SUBSCRIPTION FOR VOLUNTEER MGMT OF MRC Account 62469 - IL VACANT PROPERTY EXP BOARD UP FOR 1819 LEMAR AVE Account 62469 - IL VACANT PROPERTY EXP Totals Account 62476 - CRI GRANT -EXPENSE (HHS) Account 65095 - OFFICE SUPPLIES Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 62380 - COPY MACHINE CHARGES Account 65125 - OTHER COMMODITIES BIKE THE RIDGE SUPPORT Account 65125 - OTHER COMMODITIES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Account 65090 - SAFETY EQUIPMENT REPAIR PARTS SAFETY SUPPLIES Account 65090 - SAFETY EQUIPMENT Totals Account 65015 - CHEMICALS/ SALT MEDICAL OXYGEN MEDICAL OXYGEN Account 65015 - CHEMICALS/ SALT Totals Account 62430 - CUSTODIAL CONTRACT SERVICES Totals Account 62521 - MEDICAL EQ MAINT AGREEMENTS EMS SUPPLIES Account 62521 - MEDICAL EQ MAINT AGREEMENTS Totals FIRE TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 62430 - CUSTODIAL CONTRACT SERVICES JANITORIAL SUPPLIES Business Unit 2310 - FIRE PREVENTION Totals Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL EMS SUPPLIES EPCR SUPPORT EPCR FEE EPCR SUPPORT Account 62250 - COMPUTER EQUIPMENT MAINT Totals Account 62245 - OTHER EQMT MAINTENANCE REPAIR PARTS Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62250 - COMPUTER EQUIPMENT MAINT Account 65125 - OTHER COMMODITIES Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2310 - FIRE PREVENTION Account 65125 - OTHER COMMODITIES DELL LATITUDE 5424 RUGGED CITY MANAGER DEPARTURE HELMET PARTS BADGE UNIFORMS UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals UNIFORMS Run by Tera Davis on 10/07/2019 10:45:46 AM 6105 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 101776 - EVANSTON/NORTHSHORE YWCA 09/30/2019 10/15/2019 12,500.00 1 $12,500.00 1 $12,500.00 15327 - ETHS 09/23/2019 10/15/2019 2,691.16 1 $2,691.16 1 $2,691.16 20 $25,727.27 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 42.16 1 $42.16 103883 - OFFICE DEPOT 09/07/2019 10/15/2019 20.77 103883 - OFFICE DEPOT 09/09/2019 10/15/2019 35.17 2 $55.94 3 $98.10 16589 - ADAM'S ACRES 09/18/2019 10/15/2019 61.00 266331 - ED GAST 09/18/2019 10/15/2019 87.00 10765 - FROSTY PRODUCTION 09/18/2019 10/15/2019 49.00 16613 - GARLIC UNDERGROUND 09/18/2019 10/15/2019 32.00 270718 - GENEVA LAKES PRODUCE 09/18/2019 10/15/2019 31.00 291352 - GREEN ACRES 09/18/2019 10/15/2019 85.00 15790 - GREEN FIRE FARM, LLC 09/18/2019 10/15/2019 171.00 266322 - HENRY'S FARM 09/18/2019 10/15/2019 352.00 268159 - J.W. MORLOCK AND GIRLS 09/18/2019 10/15/2019 135.00 255093 - JON FIRST 09/18/2019 10/15/2019 313.00 266324 - K & K FARM'S 09/18/2019 10/15/2019 538.00 275512 - K.V. STOVER AND SON 09/18/2019 10/15/2019 201.00 11913 - KATIC BREADS WHOLESALE, LLC 09/18/2019 10/15/2019 187.00 266325 - KINNIKINNICK FARM 09/18/2019 10/15/2019 424.00 266320 - LAKE BREEZE ORGANICS 09/18/2019 10/15/2019 208.00 270726 - M AND D FARMS 09/18/2019 10/15/2019 314.00 298625 - MARILYN'S BAKERY 09/18/2019 10/15/2019 52.00 10317 - MINT CREEK FARM 09/18/2019 10/15/2019 32.00 270733 - NICHOLS FARM & ORCHARD 09/18/2019 10/15/2019 182.00 270732 - P AND M FARM 09/18/2019 10/15/2019 154.00 13241 - PHOENIX BEAN LLC 09/18/2019 10/15/2019 43.00 300978 - RIVER VALLEY RANCH 09/18/2019 10/15/2019 64.00 266332 - ROY A. ELKO 09/18/2019 10/15/2019 73.00 275511 - SEEDLING 09/18/2019 10/15/2019 32.00 16585 - SITKA SALMON SHARES 09/18/2019 10/15/2019 32.00 288801 - SMITS FARMS 09/18/2019 10/15/2019 57.00 11785 - THE CHEESE PEOPLE 09/18/2019 10/15/2019 66.00 270735 - ZELDENRUST FARM 09/18/2019 10/15/2019 300.00 28 $4,275.00 28 $4,275.00 101143 - COMED 09/26/2019 10/15/2019 659.65 101143 - COMED 09/26/2019 10/15/2019 53.60 101143 - COMED 09/26/2019 10/15/2019 165.06 101143 - COMED 09/27/2019 10/15/2019 77.98 101143 - COMED 09/27/2019 10/15/2019 24.19 101143 - COMED 09/27/2019 10/15/2019 27.60 101143 - COMED 09/27/2019 10/15/2019 48.08 101143 - COMED 09/26/2019 10/15/2019 325.14 101143 - COMED 09/26/2019 10/15/2019 50.41 101143 - COMED 09/27/2019 10/15/2019 43.13 101143 - COMED 09/27/2019 10/15/2019 29.73 101143 - COMED 09/27/2019 10/15/2019 94.67 101143 - COMED 09/27/2019 10/15/2019 24.00 101143 - COMED 09/27/2019 10/15/2019 76.63 101143 - COMED 09/27/2019 10/15/2019 37.40 101143 - COMED 08/30/2019 10/15/2019 37.30 101143 - COMED 09/11/2019 10/15/2019 43.16 101143 - COMED 08/29/2019 10/15/2019 158.97 101143 - COMED 08/29/2019 10/15/2019 65.44 15016 - DYNEGY 09/10/2019 10/15/2019 1,660.17 20 $3,702.31 103744 - NICOR 09/26/2019 10/15/2019 35.27 103744 - NICOR 09/09/2019 10/15/2019 34.95 2 $70.22 104672 - SERVICE SANITATION INC 09/27/2019 10/15/2019 320.00 1 $320.00 23 $4,092.53 101095 - CLASSIC BOWL 09/19/2019 10/15/2019 31.50 1 $31.50 Account 62507 - FIELD TRIPS BOWLING FEE FOR TWEEN SUMMER CAMP 2019 Account 62507 - FIELD TRIPS Totals Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65085 - MINOR EQUIPMENT & TOOLS PORTABLE TOILETS FOR LAKEFRONT UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3020 - REC GENERAL SUPPORT Totals Business Unit 3025 - PARK UTILITIES FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET Business Unit 3020 - REC GENERAL SUPPORT Account 62490 - OTHER PROGRAM COSTS FARMERS MARKET FARMERS MARKET FARMERS MARKET OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Department 24 - HEALTH Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 62380 - COPY MACHINE CHARGES Account 62490 - OTHER PROGRAM COSTS PARTNER REIMBURSEMENT OF SUPPLIES Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2455 - COMMUNITY HEALTH Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 2445 - HUMAN SERVICES Totals Business Unit 2455 - COMMUNITY HEALTH Business Unit 2445 - HUMAN SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS DOMESTIC VIOLENCE AGREEMENT 5 OF 6 Run by Tera Davis on 10/07/2019 10:45:46 AM 7106 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 15016 - DYNEGY 09/10/2019 10/15/2019 3,871.55 1 $3,871.55 103744 - NICOR 08/02/2019 10/15/2019 101.35 1 $101.35 101758 - EVANSTON TOWNSHIP HIGH SCHOOL 09/27/2019 10/15/2019 4,039.80 1 $4,039.80 10546 - SUPERIOR INDUSTRIAL SUPPLY 09/27/2019 10/15/2019 853.23 12792 - UNIFIRST CORPORATION 09/24/2019 10/15/2019 102.34 2 $955.57 6 $8,999.77 16946 - SAOIRSE LEE 09/23/2019 10/15/2019 210.00 1 $210.00 101095 - CLASSIC BOWL 09/19/2019 10/15/2019 882.00 1 $882.00 101143 - COMED 08/28/2019 10/15/2019 77.13 15016 - DYNEGY 09/10/2019 10/15/2019 1,050.22 2 $1,127.35 103744 - NICOR 08/08/2019 10/15/2019 167.03 1 $167.03 5 $2,386.38 151986 - CINTAS CORPORATION #769 09/19/2019 10/15/2019 35.00 104914 - STA-KLEEN INC.09/19/2019 10/15/2019 380.00 2 $415.00 101960 - FOX VALLEY FIRE & SAFETY 09/19/2019 10/15/2019 543.00 1 $543.00 100401 - COMCAST CABLE 09/21/2019 10/15/2019 100.69 1 $100.69 15016 - DYNEGY 09/10/2019 10/15/2019 2,496.06 1 $2,496.06 103744 - NICOR 08/02/2019 10/15/2019 222.55 1 $222.55 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 09/19/2019 10/15/2019 654.16 1 $654.16 10546 - SUPERIOR INDUSTRIAL SUPPLY 09/19/2019 10/15/2019 192.89 1 $192.89 103883 - OFFICE DEPOT 09/12/2019 10/15/2019 48.69 103883 - OFFICE DEPOT 09/12/2019 10/15/2019 10.65 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 09/19/2019 10/15/2019 207.60 3 $266.94 11 $4,891.29 13816 - DANCE CENTER EVANSTON 09/29/2019 10/15/2019 656.75 16976 - DEAR EVANSTON 09/29/2019 10/15/2019 656.75 104112 - PIVEN THEATRE WORKSHOP 09/29/2019 10/15/2019 202.53 3 $1,516.03 305931 - Eva McCann 09/29/2019 10/15/2019 110.00 300162 - KARA ROSEBOROUGH 09/29/2019 10/15/2019 115.00 11628 - ELDRIDGE SHANNON 09/29/2019 10/15/2019 40.00 3 $265.00 6 $1,781.03 100310 - ANDERSON PEST CONTROL 10/01/2019 10/15/2019 57.69 1 $57.69 246157 - HOME CITY ICE COMPANY 09/19/2019 10/15/2019 129.37 1 $129.37 2 $187.06 107302 - GAND MUSIC AND SOUND 10/02/2019 10/15/2019 531.00 1 $531.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 21.08 1 $21.08 100310 - ANDERSON PEST CONTROL 10/01/2019 10/15/2019 55.06 1 $55.06 MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62495 - LICENSED PEST CONTROL SERVICES Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62245 - OTHER EQMT MAINTENANCE REPAIR GYM SOUND SYSTEM Account 62245 - OTHER EQMT MAINTENANCE Totals Account 65025 - FOOD ICE FOR SUMMER FOOD PROGRAM Account 65025 - FOOD Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals THEATRE ASSISTANT FOR GALA Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Account 62490 - OTHER PROGRAM COSTS Totals Account 62505 - INSTRUCTOR SERVICES THEATRE HOUSE MANAGER FOR CONCERTS AND GALA THEATRE ASSISTANT FOR GALA Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62490 - OTHER PROGRAM COSTS PARTNER FOR BLACK BALLERINA AND FUNDRAISER PARTNER FOR BLACK BALLERINA AND FUNDRAISER PARTNER FOR BLACK BALLERINA AND FUNDRAISER OFFICE SUPPLIES OFFICE PAPER (WHITE) Account 65095 - OFFICE SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals CAN LINERS, MOP HEADS, TOILET SEAT COVER, ETC. Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65025 - FOOD CONGREGATE MEAL PROGRAM FJCC (SEPT.) Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals COMMUNICATION CHARGES Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62245 - OTHER EQMT MAINTENANCE FIRE ALARM SYSTEM SERVICE Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62511 - ENTERTAIN/PERFORMER SERV Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES MONTHLY CLEANING ON FLOOR MATS CLEAN HOOD, DUCT, MOTOR AND SERVICE FEE Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 62505 - INSTRUCTOR SERVICES Totals Account 62507 - FIELD TRIPS SPORTS CAMP FIELD TRIP Account 62507 - FIELD TRIPS Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES SPECIAL GUEST FOR SUMMER ENRICHMENT CAMP Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Account 64015 - NATURAL GAS Totals Account 65025 - FOOD CHILDCARE LUNCHES Account 65025 - FOOD Totals UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64005 - ELECTRICITY Run by Tera Davis on 10/07/2019 10:45:46 AM 8107 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 274476 - Frank Wernet 09/30/2019 10/15/2019 40.00 16337 - LAURA RIBANDO 10/01/2019 10/15/2019 125.00 16961 - LINDA SUE BAUGH 09/15/2019 10/15/2019 50.00 16400 - NICHOLA GOSS 10/03/2019 10/15/2019 594.00 16022 - SUSAN LYNN TECKTIEL 10/01/2019 10/15/2019 300.00 10511 - VIVIAN VISSER 09/30/2019 10/15/2019 780.00 6 $1,889.00 151986 - CINTAS CORPORATION #769 09/16/2019 10/15/2019 42.50 101474 - DME ACCESS, INC.10/01/2019 10/15/2019 620.00 187096 - TEE JAY SERVICE COMPANY 09/20/2019 10/15/2019 360.00 3 $1,022.50 100401 - COMCAST CABLE 09/16/2019 10/15/2019 (2.73) 100401 - COMCAST CABLE 09/14/2019 10/15/2019 161.85 2 $159.12 315915 - AMERICAN CHARGE SERVICE 09/09/2019 10/15/2019 290.00 1 $290.00 15016 - DYNEGY 09/10/2019 10/15/2019 6,692.65 1 $6,692.65 103744 - NICOR 08/08/2019 10/15/2019 264.43 1 $264.43 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 09/27/2019 10/15/2019 3,237.70 1 $3,237.70 10546 - SUPERIOR INDUSTRIAL SUPPLY 09/26/2019 10/15/2019 399.91 1 $399.91 103883 - OFFICE DEPOT 09/18/2019 10/15/2019 80.00 103883 - OFFICE DEPOT 09/18/2019 10/15/2019 21.99 2 $101.99 21 $14,664.44 100310 - ANDERSON PEST CONTROL 10/01/2019 10/15/2019 46.59 100310 - ANDERSON PEST CONTROL 10/01/2019 10/15/2019 57.69 2 $104.28 15016 - DYNEGY 09/10/2019 10/15/2019 133.79 1 $133.79 105576 - WILMETTE HARBOR ASSOC.10/04/2019 10/15/2019 702.55 1 $702.55 10546 - SUPERIOR INDUSTRIAL SUPPLY 09/18/2019 10/15/2019 243.42 1 $243.42 5 $1,184.04 102755 - JORSON & CARLSON 09/20/2019 10/15/2019 37.67 1 $37.67 101960 - FOX VALLEY FIRE & SAFETY 09/05/2019 10/15/2019 1,532.99 13200 - TOTAL MECHANICAL SOLUTIONS, LLC 09/16/2019 10/15/2019 2,570.00 13200 - TOTAL MECHANICAL SOLUTIONS, LLC 09/16/2019 10/15/2019 1,590.00 13200 - TOTAL MECHANICAL SOLUTIONS, LLC 09/16/2019 10/15/2019 2,876.88 13200 - TOTAL MECHANICAL SOLUTIONS, LLC 09/16/2019 10/15/2019 3,443.75 5 $12,013.62 101646 - EMPIRE COOLER SERVICE INC 10/01/2019 10/15/2019 100.00 1 $100.00 131436 - GARY KANTOR 10/01/2019 10/15/2019 168.00 1 $168.00 15016 - DYNEGY 09/10/2019 10/15/2019 11,614.64 1 $11,614.64 103744 - NICOR 08/02/2019 10/15/2019 304.04 1 $304.04 103883 - OFFICE DEPOT 08/28/2019 10/15/2019 105.21 103883 - OFFICE DEPOT 08/28/2019 10/15/2019 4.08 103883 - OFFICE DEPOT 08/30/2019 10/15/2019 11.80 103883 - OFFICE DEPOT 08/30/2019 10/15/2019 78.08 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 47.93 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 24.46 6 $271.56 102385 - HOUSE OF RENTAL 09/20/2019 10/15/2019 823.00 1 $823.00 17 $25,332.53Business Unit 3095 - CROWN ICE RINK Totals Account 65110 - RECREATION SUPPLIES TABLE RENTAL FOR ANNUAL FALL FLEA MARKET Account 65110 - RECREATION SUPPLIES Totals OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 64015 - NATURAL GAS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 62505 - INSTRUCTOR SERVICES MAGIC CLASS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 64005 - ELECTRICITY Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62490 - OTHER PROGRAM COSTS ICE COOLER RENTAL Account 62490 - OTHER PROGRAM COSTS Totals ANNUAL INSPECTION OF FIRE SYSTEM COMPRESSOR REPAIR AND SERVICING COMPRESSOR 3 SERVICING LOW PRESSURE IN COMPRESSOR 1 SERVICING REFRIDGERANT FOR COMPRESSOR Account 62245 - OTHER EQMT MAINTENANCE ICE SCRAPER KNIVES SHARPENED Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62251 - CROWN CENTER SYSTEMS REPAIR Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3080 - BEACHES Totals Business Unit 3095 - CROWN ICE RINK GAS Account 65035 - PETROLEUM PRODUCTS Totals Account 65040 - JANITORIAL SUPPLIES SUPPLIES Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 65035 - PETROLEUM PRODUCTS Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES CONGREGATE LUNCH PROGRAM-LEVY Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65025 - FOOD Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals COMMUNICATION CHARGES Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62695 - COUPON PMTS-CAB SUBSIDY TAXI REIMBURSEMENT ANNUAL DOOR SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62511 - ENTERTAIN/PERFORMER SERV COMMUNICATION CHARGES Account 62505 - INSTRUCTOR SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY MAT SERVICE CAT 1 ANNUAL PRESSURE CHECK PAYMENT FOR WINES OF FRANCE CLASS SEMINAR SPEAKER FALL BALLET AND MOVE IT OR LOSE IT CLASSES ADULT DRAW AND PAINT CLASS SEPTEMBER CLAY, GLASS AND SCARF CLASSES Account 62505 - INSTRUCTOR SERVICES SEPTEMBER IMPROV CLASS INSTRUCTOR Run by Tera Davis on 10/07/2019 10:45:46 AM 9108 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 100310 - ANDERSON PEST CONTROL 10/01/2019 10/15/2019 55.11 1 $55.11 1 $55.11 101776 - EVANSTON/NORTHSHORE YWCA 09/06/2019 10/15/2019 1,600.00 1 $1,600.00 1 $1,600.00 105668 - MCGAW YMCA 10/02/2019 10/15/2019 6,754.28 1 $6,754.28 1 $6,754.28 100310 - ANDERSON PEST CONTROL 10/01/2019 10/15/2019 64.86 1 $64.86 151986 - CINTAS CORPORATION #769 09/24/2019 10/15/2019 35.00 151986 - CINTAS CORPORATION #769 05/07/2019 10/15/2019 35.00 2 $70.00 100401 - COMCAST CABLE 09/15/2019 10/15/2019 132.73 1 $132.73 10546 - SUPERIOR INDUSTRIAL SUPPLY 09/11/2019 10/15/2019 137.70 1 $137.70 5 $405.29 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 21.08 1 $21.08 100310 - ANDERSON PEST CONTROL 09/03/2019 10/15/2019 82.12 1 $82.12 100162 - ALARM DETECTION SYSTEMS, INC.09/08/2019 10/15/2019 129.96 1 $129.96 15016 - DYNEGY 09/10/2019 10/15/2019 522.48 1 $522.48 103744 - NICOR 09/26/2019 10/15/2019 40.28 103744 - NICOR 09/09/2019 10/15/2019 39.55 2 $79.83 6 $835.47 102318 - HENRICHSEN FIRE & SAFETY 09/20/2019 10/15/2019 213.70 1 $213.70 100310 - ANDERSON PEST CONTROL 09/03/2019 10/15/2019 50.68 1 $50.68 15016 - DYNEGY 09/10/2019 10/15/2019 1,908.86 1 $1,908.86 103744 - NICOR 08/02/2019 10/15/2019 192.74 1 $192.74 4 $2,365.98 252662 - ALLIE BARON 09/23/2019 10/15/2019 1,075.00 254047 - DONALD KOLAKOWSKI 09/23/2019 10/15/2019 1,350.00 2 $2,425.00 104672 - SERVICE SANITATION INC 09/11/2019 10/15/2019 860.00 10330 - SWANK MOVIE LICENSING USA 09/10/2019 10/15/2019 217.50 2 $1,077.50 4 $3,502.50 103744 - NICOR 08/02/2019 10/15/2019 358.83 1 $358.83 1 $358.83 150 $83,769.63 109738 - DAVID STONEBACK 09/19/2019 10/15/2019 588.60 1 $588.60 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 42.16 1 $42.16 Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 62295 - TRAINING & TRAVEL REIMBURSEMENT: APWA EXPO Account 62295 - TRAINING & TRAVEL Totals Business Unit 3806 - CIVIC CENTER SERVICES Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 3806 - CIVIC CENTER SERVICES Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals STARLIGHT MOVIE 10-5-19 Account 62515 - RENTAL SERVICES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals DIRECT FALL MUSICAL Account 62505 - INSTRUCTOR SERVICES Totals Account 62515 - RENTAL SERVICES SANITATION AT STREETS ALIVE Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62505 - INSTRUCTOR SERVICES ASSISTANT DIRECT FALL MUSICAL Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62225 - BLDG MAINTENANCE SERVICES FIRE EXTINGUISHER CERTIFICATION Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62495 - LICENSED PEST CONTROL SERVICES Account 64015 - NATURAL GAS Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR QUARTERLY ALARM CHARGES Account 62518 - SECURITY ALARM CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62518 - SECURITY ALARM CONTRACTS Business Unit 3605 - ECOLOGY CENTER Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62511 - ENTERTAIN/PERFORMER SERV COMMUNICATION CHARGES Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY MAT SERVICE MONTHLY MAT SERVICE Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS MSYEP REIMBURSEMENT Account 62490 - OTHER PROGRAM COSTS Totals Account 62490 - OTHER PROGRAM COSTS SWIMMING POOL Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3130 - SPECIAL RECREATION Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3100 - SPORTS LEAGUES Totals Business Unit 3130 - SPECIAL RECREATION Business Unit 3100 - SPORTS LEAGUES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Run by Tera Davis on 10/07/2019 10:45:46 AM 10109 of 685 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 101063 - CINTAS FIRST AID & SUPPLY 09/17/2019 10/15/2019 77.46 101063 - CINTAS FIRST AID & SUPPLY 09/17/2019 10/15/2019 83.61 2 $161.07 4 $791.83 106804 - MIDWEST GROUNDCOVERS 09/16/2019 10/15/2019 419.27 1 $419.27 1 $419.27 16983 - HANS KOCHER 09/24/2019 10/15/2019 1,500.00 102724 - NELS J. JOHNSON TREE EXPERTS, INC.09/20/2019 10/15/2019 1,620.00 102724 - NELS J. JOHNSON TREE EXPERTS, INC.09/26/2019 10/15/2019 2,200.00 120107 - SUNRISE TREE SERVICE INC 07/24/2019 10/15/2019 1,880.00 120107 - SUNRISE TREE SERVICE INC 09/19/2019 10/15/2019 2,780.00 5 $9,980.00 5 $9,980.00 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 09/15/2019 10/15/2019 7,702.85 1 $7,702.85 103617 - NATIONAL AWARDS & FINE GIFTS 09/13/2019 10/15/2019 24.00 1 $24.00 101106 - CLESEN WHOLESALE 09/17/2019 10/15/2019 171.05 101106 - CLESEN WHOLESALE 09/17/2019 10/15/2019 139.40 104904 - EA DE ST. AUBIN NURSERY 09/10/2019 10/15/2019 870.00 282802 - INTRINSIC PERENNIAL GARDENS, INC.09/11/2019 10/15/2019 409.50 103639 - NATIONAL SEED 09/09/2019 10/15/2019 919.00 12547 - POSSIBILITY PLACE NURSERY INC.09/11/2019 10/15/2019 606.50 6 $3,115.45 297163 - KOMPAN, INC.08/30/2019 10/15/2019 295.00 103855 - NUTOYS LEISURE PRODUCTS 09/05/2019 10/15/2019 578.10 2 $873.10 10 $11,715.40 101832 - FEDERAL EXPRESS CORP.09/04/2019 10/15/2019 8.40 1 $8.40 103883 - OFFICE DEPOT 08/28/2019 10/15/2019 3.13 103883 - OFFICE DEPOT 08/28/2019 10/15/2019 61.45 103883 - OFFICE DEPOT 08/29/2019 10/15/2019 2.47 3 $67.05 4 $75.45 13428 - PATRIOT PAVEMENT MAINTENANCE 09/16/2019 10/15/2019 80,000.00 1 $80,000.00 13666 - BUILDERS ASPHALT, LLC 09/17/2019 10/15/2019 363.60 13666 - BUILDERS ASPHALT, LLC 09/18/2019 10/15/2019 181.20 13666 - BUILDERS ASPHALT, LLC 09/19/2019 10/15/2019 216.60 13666 - BUILDERS ASPHALT, LLC 09/24/2019 10/15/2019 178.80 13666 - BUILDERS ASPHALT, LLC 09/25/2019 10/15/2019 304.80 13666 - BUILDERS ASPHALT, LLC 09/23/2019 10/15/2019 63.60 13666 - BUILDERS ASPHALT, LLC 09/20/2019 10/15/2019 302.40 120125 - J.A. JOHNSON PAVING CO 07/19/2019 10/15/2019 3,000.00 16444 - MIDWEST PAVING EQUIPMENT, INC.09/26/2019 10/15/2019 950.00 100780 - OZINGA CHICAGO RMC, INC.09/12/2019 10/15/2019 987.00 100780 - OZINGA CHICAGO RMC, INC.09/17/2019 10/15/2019 1,339.00 11 $7,887.00 12 $87,887.00 15016 - DYNEGY 09/10/2019 10/15/2019 38.91 1 $38.91 1 $38.91 37 $110,907.86 436 $2,224,439.16 Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING UTILITIES-DYNEGY Account 64008 - FESTIVAL LIGHTING Totals 2019 CONCRETE PURCHASE 2019 CONCRETE PURCHASE Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4510 - STREET MAINTENANCE Totals 2019 ASPHALT PURCHASE 2019 ASPHALT PURCHASE 2019 ASPHALT PURCHASE 2019 RENTAL HMA SCREENER MACHINE ASPHALT RELEASE AGENT Account 65055 - MATER. TO MAINT. IMP. 2019 ASPHALT PURCHASE 2019 ASPHALT PURCHASE 2019 ASPHALT PURCHASE 2019 ASPHALT PURCHASE Business Unit 4510 - STREET MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 2019 CRACK SEALING PROGRAM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Account 62315 - POSTAGE Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 4330 - GREENWAYS Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62315 - POSTAGE SHIPPING Account 65055 - MATER. TO MAINT. IMP. PLAYGROUND EQUIPMENT PLAYGROUND EQUIPMENT Account 65055 - MATER. TO MAINT. IMP. Totals CHI-CAL GRANT PLANTS CHI-CAL GRANT PLANTS PARKS - FIELD MAINTENANCE CHI-CAL GRANT PLANTS Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals Account 65005 - AGRI/BOTANICAL SUPPLIES PLANTS HOBART PARK PLANTS GREENBAY-EMERSON 2019 STREETSCAPE AND RAIN GARDEN LANDSCAPE MAINTENANCE Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 62199 - PARK MNTNCE & FURNITURE RPLCMN MEMORIAL TREE PLAQUES Business Unit 4320 - FORESTRY Totals Business Unit 4330 - GREENWAYS Account 62195 - LANDSCAPE MAINTENANCE SERVICES TREE REMOVAL 912 RIDGE TREE REMOVAL INSURED ELM 700-710 DODGE TREE REMOVAL 2341 RIDGEWAY TREE REMOVAL 2719 REESE Account 62385 - TREE SERVICES Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Totals Business Unit 4320 - FORESTRY Account 62385 - TREE SERVICES REFUND: DISEASED ELM REMOVAL Business Unit 4300 - ENVIRONMENTAL SERVICES Account 65005 - AGRI/BOTANICAL SUPPLIES CHI-CAL GRANT PLANTS Account 65005 - AGRI/BOTANICAL SUPPLIES Totals FIRST AID CABINET MAINTENANCE FIRST AID CABINET MAINTENANCE Account 65090 - SAFETY EQUIPMENT Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Account 65090 - SAFETY EQUIPMENT Run by Tera Davis on 10/07/2019 10:45:46 AM 11110 of 685 175 GENERAL ASSIST FUND Vendor Invoice Date Payment Date Invoice Amount 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 64.49 103883 - OFFICE DEPOT 09/20/2019 10/15/2019 9.86 103883 - OFFICE DEPOT 09/24/2019 10/15/2019 26.92 103883 - OFFICE DEPOT 09/25/2019 10/15/2019 4.55 4 $105.82 4 $105.82 4 $105.82 4 $105.82 Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 12111 of 685 176 HEALTH & HUMAN SERV Vendor Invoice Date Payment Date Invoice Amount 322406 - PRESENCE BEHAVIORAL HEALTH 09/30/2019 10/15/2019 5,833.34 322406 - PRESENCE BEHAVIORAL HEALTH 09/30/2019 10/15/2019 6,111.08 2 $11,944.42 101725 - INTERFAITH ACTION OF EVANSTON 09/18/2019 10/15/2019 1,750.00 1 $1,750.00 16424 - BOOKS AND BREAKFAST 09/18/2019 10/15/2019 2,499.00 1 $2,499.00 252616 - THE HARBOUR, INC.09/18/2019 10/15/2019 2,500.00 1 $2,500.00 103793 - NORTH SHORE SENIOR CENTER 09/18/2019 10/15/2019 8,980.00 1 $8,980.00 121037 - METROPOLITAN FAMILY SERVICES 09/18/2019 10/15/2019 16,800.00 1 $16,800.00 321674 - CHILDCARE NETWORK OF EVANSTON 09/18/2019 10/15/2019 19,214.25 1 $19,214.25 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 09/18/2019 10/15/2019 9,840.00 1 $9,840.00 104716 - SHORE COMMUNITY SERVICES 09/18/2019 10/15/2019 8,825.00 1 $8,825.00 103297 - MEALS AT HOME 09/18/2019 10/15/2019 2,250.00 1 $2,250.00 104033 - PEER SERVICES, INC.09/18/2019 10/15/2019 22,050.00 1 $22,050.00 105221 - TRILOGY, INC.09/18/2019 10/15/2019 7,200.00 1 $7,200.00 153686 - CENTER FOR INDEPENDENT FUTURES 09/18/2019 10/15/2019 2,500.00 1 $2,500.00 101811 - FAMILY FOCUS 09/18/2019 10/15/2019 8,400.00 1 $8,400.00 302371 - YOUTH & OPPORTUNITY UNITED 09/18/2019 10/15/2019 17,562.50 1 $17,562.50 102388 - IMPACT BEHAVIORAL HEALTH PARTNERS 09/18/2019 10/15/2019 12,960.00 1 $12,960.00 101035 - LEARNING BRIDGE 09/18/2019 10/15/2019 6,412.50 1 $6,412.50 101187 - CONNECTIONS FOR THE HOMELESS 09/18/2019 10/15/2019 14,000.00 1 $14,000.00 102565 - INFANT WELFARE SOCIETY 09/18/2019 10/15/2019 15,600.00 1 $15,600.00 10245 - NORTHWEST CENTER AGAINST SEXUAL ASSAULT 09/18/2019 10/15/2019 4,750.00 1 $4,750.00 21 $196,037.67 21 $196,037.67 21 $196,037.67Fund 176 - HEALTH AND HUMAN SERVICES Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 67146 - NORTHWEST CASA Totals Business Unit 4651 - HEALTH & HUMAN SERVICES Totals Department 24 - HEALTH Totals 3RD QUARTER MHB GRANT DISBURSEMENT Account 67125 - INFANT WELFARE SOCIETY Totals Account 67146 - NORTHWEST CASA 3RD QUARTER MHB GRANT DISBURSEMENT Account 67110 - CONNECTIONS FOR THE HOMELESS 3RD QUARTER MHB GRANT DISBURSEMENT Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Account 67125 - INFANT WELFARE SOCIETY Account 67065 - HOUSING OPTIONS Totals Account 67090 - Child Care Center Of Evanston 3RD QUARTER MHB GRANT DISBURSEMENT Account 67090 - Child Care Center Of Evanston Totals 3RD QUARTER MHB GRANT DISBURSEMENT Account 67045 - YOU Totals Account 67065 - HOUSING OPTIONS 3RD QUARTER MHB GRANT DISBURSEMENT Account 67030 - FAMILY FOCUS 3RD QUARTER MHB GRANT DISBURSEMENT Account 67030 - FAMILY FOCUS Totals Account 67045 - YOU Account 67017 - Trilogy Inc. Totals Account 67018 - Center for Independent Futures 3RD QUARTER MHB GRANT DISBURSEMENT Account 67018 - Center for Independent Futures Totals 3RD QUARTER MHB GRANT DISBURSEMENT Account 67015 - PEER SERVICES Totals Account 67017 - Trilogy Inc. 3RD QUARTER MHB GRANT DISBURSEMENT Account 63120 - MEALS AT HOME 3RD QUARTER MHB GRANT DISBURSEMENT Account 63120 - MEALS AT HOME Totals Account 67015 - PEER SERVICES Account 63069 - JAMES MORAN CENTER Totals Account 63071 - SHORE COMMUNITY SERVICES 3RD QUARTER MHB GRANT DISBURSEMENT Account 63071 - SHORE COMMUNITY SERVICES Totals 3RD QUARTER MHB GRANT DISBURSEMENT Account 63067 - CHILDCARE NETWORK EVANSTON Totals Account 63069 - JAMES MORAN CENTER 3RD QUARTER MHB GRANT DISBURSEMENT Account 62990 - METROPOLITAN FAMILY SERV 3RD QUARTER MHB GRANT DISBURSEMENT Account 62990 - METROPOLITAN FAMILY SERV Totals Account 63067 - CHILDCARE NETWORK EVANSTON Account 62962 - THE HARBOUR, INC. Totals Account 62980 - NORTH SHORE SENIOR CENTER 3RD QUARTER MHB GRANT DISBURSEMENT Account 62980 - NORTH SHORE SENIOR CENTER Totals 3RD QUARTER MHB GRANT DISBURSEMENT Account 62961 - BOOKS AND BREAKFAST Totals Account 62962 - THE HARBOUR, INC. 3RD QUARTER MHB GRANT DISBURSEMENT Account 62960 - INTERFAITH ACTION COUNCIL 3RD QUARTER MHB GRANT DISBURSEMENT Account 62960 - INTERFAITH ACTION COUNCIL Totals Account 62961 - BOOKS AND BREAKFAST Business Unit 4651 - HEALTH & HUMAN SERVICES Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS MENTAL HEALTH SOCIAL SERVICES OCT2019 MENTAL HEALTH CRISIS WORKER OCT 2019 Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS Totals Invoice Description Fund 176 - HEALTH AND HUMAN SERVICES Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 13112 of 685 200 MOTOR FUEL TAX FUND Vendor Invoice Date Payment Date Invoice Amount 120125 - J.A. JOHNSON PAVING CO 09/24/2019 10/15/2019 231,159.95 1 $231,159.95 1 $231,159.95 1 $231,159.95 1 $231,159.95 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 26 - PUBLIC WORKS Totals Fund 200 - MOTOR FUEL TAX FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 65515 - OTHER IMPROVEMENTS 2019 MFT STREET RESURFACING PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 200 - MOTOR FUEL TAX FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 14113 of 685 205 EMERGENCY (E911) FUND Vendor Invoice Date Payment Date Invoice Amount 104157 - POWER PHONE INC 07/23/2019 10/15/2019 129.00 104157 - POWER PHONE INC 08/22/2019 10/15/2019 129.00 2 $258.00 14910 - SUPERION, LLC 08/06/2019 10/15/2019 5,500.00 14910 - SUPERION, LLC 08/16/2019 10/15/2019 9,120.00 2 $14,620.00 149416 - AT & T 09/22/2019 10/15/2019 240.12 1 $240.12 5 $15,118.12 5 $15,118.12 5 $15,118.12 Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES Account 64505 - TELECOMMUNICATIONS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SOFTWARE INSTALLATION AND TRAINING SOFTWARE INSTALLATION AND TRAINING Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL TRAINING - EMERGENCY MEDICAL DISPATCH RECERTIFICATION TRAINING - EMERGENCY MEDICAL DISPATCH RECERTIFICATION Account 62295 - TRAINING & TRAVEL Totals Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM Page 1 of 1 15114 of 685 215 CDBG FUND Vendor Invoice Date Payment Date Invoice Amount 16088 - CHICAGO TITLE COMPANY, LLC 09/27/2019 10/15/2019 75.00 101684 - EQUIFAX CREDIT 09/27/2019 10/15/2019 5.88 2 $80.88 2 $80.88 15523 - HOUSING ACTION ILLINOIS 09/20/2019 10/15/2019 2,500.00 1 $2,500.00 1 $2,500.00 102069 - GIRL SCOUTS OF GREATER CHICAGO &09/20/2019 10/15/2019 5,500.00 1 $5,500.00 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 09/20/2019 10/15/2019 20,400.00 1 $20,400.00 105676 - YOUTH JOB CENTER OF EVANSTON 09/20/2019 10/15/2019 27,399.00 1 $27,399.00 102388 - IMPACT BEHAVIORAL HEALTH PARTNERS 09/20/2019 10/15/2019 13,000.00 1 $13,000.00 101776 - EVANSTON/NORTHSHORE YWCA 09/20/2019 10/15/2019 35,000.00 1 $35,000.00 101725 - INTERFAITH ACTION OF EVANSTON 09/20/2019 10/15/2019 15,020.00 1 $15,020.00 16424 - BOOKS AND BREAKFAST 09/20/2019 10/15/2019 5,620.00 1 $5,620.00 252616 - THE HARBOUR, INC.09/20/2019 10/15/2019 5,200.00 1 $5,200.00 101187 - CONNECTIONS FOR THE HOMELESS 09/20/2019 10/15/2019 25,000.00 1 $25,000.00 103793 - NORTH SHORE SENIOR CENTER 09/20/2019 10/15/2019 8,600.00 1 $8,600.00 10764 - EVANSTON SCHOLARS 09/20/2019 10/15/2019 11,200.00 1 $11,200.00 103297 - MEALS AT HOME 09/20/2019 10/15/2019 14,200.00 1 $14,200.00 103929 - OPEN STUDIO PROJECT 09/20/2019 10/15/2019 4,800.00 1 $4,800.00 101811 - FAMILY FOCUS 09/20/2019 10/15/2019 11,400.00 1 $11,400.00 104716 - SHORE COMMUNITY SERVICES 09/20/2019 10/15/2019 7,500.00 1 $7,500.00 15 $209,839.00 102767 - JUST BUILDERS INC.09/20/2019 10/15/2019 40,395.02 1 $40,395.02 1 $40,395.02 19 $252,814.90 19 $252,814.90 Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 62890 - INFANT WELFARE SOCIETY IWS PUBLIC FACILITIES PROJECT CDBG DISBURSEMENT Account 62890 - INFANT WELFARE SOCIETY Totals Business Unit 5275 - PUBLIC FACILITIES Totals Account 67070 - SHORE COMMUNITY SERVICES Totals Business Unit 5240 - PUBLIC SERVICES Totals Business Unit 5275 - PUBLIC FACILITIES 2019 CDBG DISBURSEMENT Account 67030 - FAMILY FOCUS Totals Account 67070 - SHORE COMMUNITY SERVICES 2019 CDBG DISBURSEMENT Account 63125 - OPEN STUDIO PROJECT 2019 CDBG DISBURSEMENT Account 63125 - OPEN STUDIO PROJECT Totals Account 67030 - FAMILY FOCUS Account 63072 - EVANSTON SCHOLARS Totals Account 63120 - MEALS AT HOME 2019 CDBG DISBURSEMENT Account 63120 - MEALS AT HOME Totals 2019 CDBG DISBURSEMENT Account 62980 - NORTH SHORE SENIOR CENTER Totals Account 63072 - EVANSTON SCHOLARS 2019 CDBG DISBURSEMENT Account 62970 - CONNECTION FOR HOMELESS 2019 CDBG DISBURSEMENT Account 62970 - CONNECTION FOR HOMELESS Totals Account 62980 - NORTH SHORE SENIOR CENTER Account 62961 - BOOKS AND BREAKFAST Totals Account 62962 - THE HARBOUR, INC. 2019 CDBG DISBURSEMENT Account 62962 - THE HARBOUR, INC. Totals 2019 CDBG DISBURSEMENT Account 62960 - INTERFAITH ACTION COUNCIL Totals Account 62961 - BOOKS AND BREAKFAST 2019 CDBG DISBURSEMENT Account 62955 - YWCA SHELTER PROGRAM 2019 CDBG DISBURSEMENT Account 62955 - YWCA SHELTER PROGRAM Totals Account 62960 - INTERFAITH ACTION COUNCIL Account 62945 - YOUTH JOB CENTER OF EVANSTON Totals Account 62954 - IMPACT BEHAVIORAL HLT PTNRS (COMMUNITY UNITY 1) 2019 CDBG DISBURSEMENT Account 62954 - IMPACT BEHAVIORAL HLT PTNRS (COMMUNITY UNITY 1) Totals 2019 CDBG DISBURSEMENT Account 62935 - JAMES MORAN CENTER Totals Account 62945 - YOUTH JOB CENTER OF EVANSTON 2019 CDBG DISBURSEMENT Account 62930 - GIRL SCOUTS MAKING CHOICE 2019 CDBG DISBURSEMENT Account 62930 - GIRL SCOUTS MAKING CHOICE Totals Account 62935 - JAMES MORAN CENTER Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 5220 - CDBG ADMINISTRATION Totals Business Unit 5240 - PUBLIC SERVICES Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals Business Unit 5220 - CDBG ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS SECOND PAYMENT OF VISTA Business Unit 5187 - REHAB CONSTRUCTION ADMIN Account 62490 - OTHER PROGRAM COSTS HOUSING REHAB - TITLE SEARCH - ID #0271 CREDIT REPORTS HOUSING REHAB & AHF UNDERWRITING ID #0271-0273 Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 215 - CDBG FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 16115 of 685 220 CDBG LOAN FUND Vendor Invoice Date Payment Date Invoice Amount 13116 - SCOTT WILLIAMS 09/27/2019 10/15/2019 8.35 13116 - SCOTT WILLIAMS 09/27/2019 10/15/2019 8.35 2 $16.70 2 $16.70 2 $16.70 2 $16.70 Business Unit 5280 - CD LOAN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 220 - CDBG LOAN FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS HOUSING REHAB - SHIP LEAD SAMPLES FEDEX - ID #0269 HOUSING REHAB - SHIP LEAD SAMPLES FEDEX - ID #0270 Account 65535 - REHAB LOANS Totals Invoice Description Fund 220 - CDBG LOAN FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 17116 of 685 240 HOME FUND Vendor Invoice Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 09/26/2019 10/15/2019 14,687.02 1 $14,687.02 1 $14,687.02 1 $14,687.02 1 $14,687.02 Business Unit 5430 - HOME FUND Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 240 - HOME FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Business Unit 5430 - HOME FUND Account 65535 - REHAB LOANS TBRA PAYMENT Account 65535 - REHAB LOANS Totals Invoice Description Fund 240 - HOME FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 18117 of 685 250 AFFORDABLE HOUSING FUND Vendor Invoice Date Payment Date Invoice Amount 279468 - TEPIC LANDSCAPING, INC.10/02/2019 10/15/2019 400.00 1 $400.00 1 $400.00 16209 - DENZIN SOLTANZADEH LLC 09/26/2019 10/15/2019 1,659.48 16209 - DENZIN SOLTANZADEH LLC 09/26/2019 10/15/2019 97.50 101684 - EQUIFAX CREDIT 09/27/2019 10/15/2019 11.75 16721 - MILLENNIA CONSULTING 09/26/2019 10/15/2019 4,853.46 16388 - SAWGRASS PARNERS, LLC 09/26/2019 10/15/2019 5,000.00 5 $11,622.19 290703 - HILTON ORRINGTON / EVANSTON 09/26/2019 10/15/2019 295.42 290703 - HILTON ORRINGTON / EVANSTON 09/26/2019 10/15/2019 886.26 290703 - HILTON ORRINGTON / EVANSTON 10/03/2019 10/15/2019 443.13 3 $1,624.81 8 $13,247.00 9 $13,647.00 9 $13,647.00Fund 250 - AFFORDABLE HOUSING FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 65498 - EMERGENCY HOTEL VOUCHERS Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Account 65498 - EMERGENCY HOTEL VOUCHERS EMERGENCY HOTEL VOUCHER PROGRAM EMERGENCY HOTEL VOUCHER PROGRAM EMERGENCY HOTEL VOUCHER PROGRAM DENZIN APRIL PAYMENT CREDIT REPORTS HOUSING REHAB & AHF UNDERWRITING ID #0271-0273 AFFORDABLE HOUSING PLAN FACILITATOR AGE FRIENDLY HOUSING STUDY Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 5005 - NSP-GENERAL ADMINISTRATION Totals Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS DENZIN APRIL PAYMENT Business Unit 5005 - NSP-GENERAL ADMINISTRATION Account 62489 - SITE MAINTENANCE CARRYING COSTS - 2122 DARROW & 2113 DEWEY Account 62489 - SITE MAINTENANCE Totals Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 19118 of 685 415 CAPITAL IMPRV FUND Vendor Invoice Date Payment Date Invoice Amount 101192 - CONSERV FS 09/19/2019 10/15/2019 1,628.25 101192 - CONSERV FS 09/17/2019 10/15/2019 843.00 2 $2,471.25 2 $2,471.25 101065 - CIORBA GROUP, INC.09/20/2019 10/15/2019 1,162.18 104927 - STANLEY CONSULTANTS INC.08/29/2019 10/15/2019 .00 176213 - TESKA ASSOCIATES, INC.09/19/2019 * 10/15/2019 11,207.31 176213 - TESKA ASSOCIATES, INC.07/25/2019 * 10/15/2019 1,010.00 176213 - TESKA ASSOCIATES, INC.06/30/2019 * 10/15/2019 525.00 5 $13,904.49 253307 - LANDMARK CONTRACTORS, INC.10/02/2019 10/15/2019 179,037.24 103956 - OTIS ELEVATOR COMPANY 04/03/2019 * 10/15/2019 108,593.26 2 $287,630.50 7 $301,534.99 102196 - GRUMMAN/BUTKUS ASSOCIATES 05/13/2019 10/15/2019 353.20 104927 - STANLEY CONSULTANTS INC.08/29/2019 10/15/2019 36,020.15 16872 - STUDIO5051, LLC DBA DEZIGNLINE 09/13/2013 10/15/2019 8,987.36 3 $45,360.71 15930 - ICE MILLER LEGAL COUNSEL 06/10/2019 10/15/2019 3,748.88 1 $3,748.88 16949 - CALIBER EQUIPMENT, INC.09/26/2019 10/15/2019 9,195.00 15649 - FUTURITY 19, INC.09/13/2019 10/15/2019 19,700.00 104608 - SCHROEDER & SCHROEDER INC 09/27/2019 10/15/2019 228,433.86 176213 - TESKA ASSOCIATES, INC.09/19/2019 10/15/2019 23,138.00 176213 - TESKA ASSOCIATES, INC.07/25/2019 10/15/2019 2,610.00 292329 - UNITED STATES ALLIANCE FIRE PROTECTION 10/03/2019 10/15/2019 12,929.49 6 $296,006.35 10 $345,115.94 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.09/11/2019 10/15/2019 118,788.75 1 $118,788.75 100941 - CENTRAL RUG & CARPET CO.09/15/2019 10/15/2019 47,931.64 1 $47,931.64 2 $166,720.39 16956 - SUSAN DANILOVICH 09/18/2019 10/15/2019 120.00 1 $120.00 104608 - SCHROEDER & SCHROEDER INC 09/27/2019 10/15/2019 179,529.75 1 $179,529.75 2 $179,649.75 13463 - GARLAND /DBS, INC.09/19/2019 * 10/15/2019 10,999.60 1 $10,999.60 1 $10,999.60 104608 - SCHROEDER & SCHROEDER INC 09/27/2019 10/15/2019 306,366.30 1 $306,366.30 1 $306,366.30 25 $1,312,858.22 25 $1,312,858.22Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4319 - CIP CDBG Funds Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 4318 - CIP CDBG FUNDS Totals Business Unit 4319 - CIP CDBG Funds Account 65515 - OTHER IMPROVEMENTS 2019 ALLEY IMPROVEMENTS Business Unit 4318 - CIP CDBG FUNDS Account 65515 - OTHER IMPROVEMENTS MASON PARK FIELDHOUSE ROOF & EXTERIOR IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Account 65515 - OTHER IMPROVEMENTS 2019 ALLEY IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Account 53735 - CURB/SIDEWALK REPLACEMENT FEE OVER PAYMENT OF 50:50 SIDEWALK Account 53735 - CURB/SIDEWALK REPLACEMENT FEE Totals FLEETWOOD JOURDAIN INTERIOR RENOVATIONS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Totals Account 62145 - ENGINEERING SERVICES IDOT LOCAL AGENCY AGREEMENT 57-R-18 HOWARD ST CORRIDOR Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 ACKERMAN FIELD HOUSE EMERGENCY REPAIR 2019 ALLEY IMPROVEMENTS HARBERT PARK RENOVATIONS - CONSULTING SERVICES HARBERT PARK RENOVATIONS - CONSULTING SERVICES EMERGENCY FIRE PANEL REPLACEMENT - FIRE STATION #2 2018AB GENERAL OBLIGATION BOND ISSUANCE Account 62716 - BOND ISSUANCE COSTS Totals Account 65515 - OTHER IMPROVEMENTS GYM FLOOR CLEANING MACHINE - FLEETWOOD JOURDAIN MAIN ST CORRIDOR IMPROVEMENTS ENGINEERING SERVICES CURB RAIL EXTENSION GRANT & GREY INTERSECTION Account 62145 - ENGINEERING SERVICES Totals Account 62716 - BOND ISSUANCE COSTS Business Unit 4118 - 2018 GO BOND CAPITAL Totals Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES MECHANICAL ENGINEERING SERVICES AT FIRE STATION 1 Account 65515 - OTHER IMPROVEMENTS MAIN ST CORRIDOR IMPROVEMENTS WEST LIMITS TO HARTREY SOLE SOURCE MODERNIZATION OF ELEVATORS AT CIVIC CENTER Account 65515 - OTHER IMPROVEMENTS Totals MAIN ST CORRIDOR IMPROVEMENTS ENGINEERING SERVICES GARDEN PARK RENOVATIONS - CONSULTING AWARD GARDEN PARK RENOVATIONS - CONSULTING AWARD GARDEN PARK RENOVATIONS - CONSULTING AWARD Account 62145 - ENGINEERING SERVICES Totals Business Unit 4117 - 2017 GO BOND ISSUANCE Totals Business Unit 4118 - 2018 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES LINCOLN ST BRIDGE - CONDITION REPORT - CONSULTING SERVICES Business Unit 4117 - 2017 GO BOND ISSUANCE Account 65515 - OTHER IMPROVEMENTS JAMES 8 BALL FIELD ORGANIMIX JAMES 8 BALL FIELD RYE Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 20119 of 685 416 CROWN CONSTRUCTION FUND Vendor Invoice Date Payment Date Invoice Amount 226897 - WOODHOUSE TINUCCI ARCHITECTS 09/23/2019 10/15/2019 106,177.44 1 $106,177.44 15930 - ICE MILLER LEGAL COUNSEL 06/10/2019 10/15/2019 6,241.43 1 $6,241.43 120230 - FORWARD SPACE LLC D/B/A OFFICE 09/11/2019 10/15/2019 154,035.54 1 $154,035.54 3 $266,454.41 3 $266,454.41 3 $266,454.41 Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 ROBERT CROWN GENERAL PURPOSE FURNITURE PURCHASE Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Account 62716 - BOND ISSUANCE COSTS 2018AB GENERAL OBLIGATION BOND ISSUANCE Account 62716 - BOND ISSUANCE COSTS Totals Account 65515 - OTHER IMPROVEMENTS Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 62145 - ENGINEERING SERVICES ROBERT CROWN ARCHITECTURAL SERVICES REMAINING Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM Page 1 of 1 21120 of 685 420 SPECIAL ASSESS. FUND Vendor Invoice Date Payment Date Invoice Amount 15930 - ICE MILLER LEGAL COUNSEL 06/10/2019 10/15/2019 104.31 1 $104.31 1 $104.31 1 $104.31 1 $104.31 Business Unit 6000 - SPECIAL ASSESSMENT Totals Department 26 - PUBLIC WORKS Totals Fund 420 - SPECIAL ASSESSMENT FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Business Unit 6000 - SPECIAL ASSESSMENT Account 62716 - BOND ISSUANCE COSTS 2018AB GENERAL OBLIGATION BOND ISSUANCE Account 62716 - BOND ISSUANCE COSTS Totals Invoice Description Fund 420 - SPECIAL ASSESSMENT FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 22121 of 685 505 PARKING SYSTEM FUND Vendor Invoice Date Payment Date Invoice Amount 101543 - DUNBAR ARMORED 09/01/2019 10/15/2019 5,606.23 101543 - DUNBAR ARMORED 08/31/2019 10/15/2019 41.09 2 $5,647.32 101143 - COMED 08/27/2019 10/15/2019 124.82 101143 - COMED 08/27/2019 10/15/2019 181.44 2 $306.26 100177 - ALLEGRA PRINT & IMAGING 10/01/2019 10/15/2019 117.00 1 $117.00 188404 - SINGH & ASSOCIATES, INC.09/19/2019 * 10/15/2019 1,662.15 1 $1,662.15 6 $7,732.73 203703 - FASTSIGNS LINCOLNWOOD 10/01/2019 10/15/2019 352.47 1 $352.47 225904 - TOTAL PARKING SOLUTIONS, INC.10/01/2019 10/15/2019 3,660.00 1 $3,660.00 105668 - MCGAW YMCA 10/01/2019 10/15/2019 2,972.29 1 $2,972.29 3 $6,984.76 13097 - SP PLUS PARKING 10/01/2019 10/15/2019 24,717.39 1 $24,717.39 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 160.00 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 757.50 2 $917.50 15016 - DYNEGY 09/10/2019 10/15/2019 2,089.84 1 $2,089.84 154298 - CALL ONE 09/01/2019 10/15/2019 182.40 1 $182.40 5 $27,907.13 12485 - RESIDENCES OF SHERMAN PLAZA MANAGEMENT OFFICE 10/01/2019 10/15/2019 440.00 1 $440.00 13097 - SP PLUS PARKING 10/01/2019 10/15/2019 48,133.86 1 $48,133.86 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 160.00 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 140.00 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 560.00 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 617.50 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 10/01/2019 10/15/2019 1,014.16 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 10/01/2019 10/15/2019 4,266.33 6 $6,757.99 15016 - DYNEGY 09/10/2019 10/15/2019 6,417.92 1 $6,417.92 154298 - CALL ONE 09/01/2019 10/15/2019 528.16 1 $528.16 10 $62,277.93 13097 - SP PLUS PARKING 10/01/2019 10/15/2019 57,240.25 1 $57,240.25 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 160.00 12366 - AUTOMATED PARKING TECHNOLOGIES 10/01/2019 10/15/2019 617.50 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 10/01/2019 10/15/2019 1,504.61 3 $2,282.11 15016 - DYNEGY 09/10/2019 10/15/2019 4,285.93 1 $4,285.93 154298 - CALL ONE 09/01/2019 10/15/2019 784.78 1 $784.78 6 $64,593.07 30 $169,495.62 30 $169,495.62 Business Unit 7037 - MAPLE GARAGE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-SEPT 19 Account 64505 - TELECOMMUNICATIONS Totals GENERATOR TESTING/MAINTENANCE-MAPLE GARAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS GATE ARM BOLTS-MAPLE 9/3/19 KEYCARDS-MAPLE GARAGE 8/22/19 Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE PARKING GARAGE MANAGEMENT- OCT 19 Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-SEPT 19 Account 64505 - TELECOMMUNICATIONS Totals GENERATOR TESTING/MAINTENANCE-SHERMAN GARAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY GATE ARM BOLTS-SHERMAN 9/3/19 IT SERVICE-GARAGES 8/29/19 IT SERVICE CALL-SHERMAN GARAGE 8/23/19 KEYCARDS-SHERMAN GARAGE 8/22/19 GENERATOR SERVICE CALL-SHERMAN PLAZA RESIDENTS Account 62400 - CONTRACT SVC-PARKING GARAGE PARKING GARAGE MANAGEMENT- OCT 19 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 7036 - SHERMAN GARAGE Account 62225 - BLDG MAINTENANCE SERVICES REFUND: FALSE FIRE ALARMS-9/2/19 & 9/9/19 Account 62225 - BLDG MAINTENANCE SERVICES Totals COMMUNICATION CHARGES-SEPT 19 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS GATE ARM BOLTS-CHURCH 9/3/19 KEYCARDS-CHURCH GARAGE 8/22/19 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE PARKING GARAGE MANAGEMENT- OCT 19 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals LOT 38 LEASE PAYMENT Q3 2019 Account 62375 - RENTALS Totals Business Unit 7015 - PARKING LOTS & METERS Totals Account 62245 - OTHER EQMT MAINTENANCE PAYBOX CONVERSION KIT Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62375 - RENTALS Business Unit 7015 - PARKING LOTS & METERS Account 62230 - IMPROVEMENT MAINT SERVICE 9 PARKING SIGNS Account 62230 - IMPROVEMENT MAINT SERVICE Totals 2019 PARKING LOT LIGHTING DESIGN RFP Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Account 65095 - OFFICE SUPPLIES BUSINESS CARDS FOR PARKING - RIVERA, TURENNE, HALL Account 65095 - OFFICE SUPPLIES Totals Account 65515 - OTHER IMPROVEMENTS Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED Account 64005 - ELECTRICITY Totals Business Unit 7005 - PARKING SYSTEM MGT Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES-OCT 2019 ARMORED TRUCK SERVICES-EXCESS TIME Account 62431 - ARMORED CAR SERVICES Totals Invoice Description Fund 505 - PARKING SYSTEM FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 23122 of 685 510 WATER FUND Vendor Invoice Date Payment Date Invoice Amount 15930 - ICE MILLER LEGAL COUNSEL 06/10/2019 10/15/2019 1,222.51 1 $1,222.51 1 $1,222.51 102499 - ILLINOIS DEPT OF REVENUE 09/18/2019 10/15/2019 1,325.00 1 $1,325.00 12451 - AMDUR PRODUCTIONS 09/23/2019 10/15/2019 3,000.00 105668 - MCGAW YMCA 09/23/2019 10/15/2019 1,300.00 11145 - THE HOMESTEAD 10/02/2019 10/15/2019 3,000.00 3 $7,300.00 104981 - AECOM USA, INC.09/16/2019 10/15/2019 24,131.54 16618 - MUNICIPALH2O 09/19/2019 10/15/2019 4,200.00 106588 - CDM SMITH, INC.09/03/2019 10/15/2019 23,308.33 3 $51,639.87 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 84.32 1 $84.32 103883 - OFFICE DEPOT 08/31/2019 10/15/2019 10.49 103883 - OFFICE DEPOT 09/03/2019 10/15/2019 108.68 2 $119.17 10 $60,468.36 104753 - M.E. SIMPSON COMPANY INC 07/31/2019 10/15/2019 4,300.00 1 $4,300.00 105394 - VERIZON WIRELESS 09/06/2019 10/15/2019 114.03 1 $114.03 2 $4,414.03 101143 - COMED 08/30/2019 10/15/2019 64.26 101143 - COMED 09/09/2019 10/15/2019 22.26 15016 - DYNEGY 09/10/2019 10/15/2019 91,809.23 3 $91,895.75 103744 - NICOR 08/02/2019 10/15/2019 687.26 1 $687.26 154298 - CALL ONE 09/01/2019 10/15/2019 275.22 1 $275.22 5 $92,858.23 106964 - EUROFINS EATON ANALYTICAL 09/04/2019 10/15/2019 10.00 106964 - EUROFINS EATON ANALYTICAL 08/30/2019 10/15/2019 20.00 106964 - EUROFINS EATON ANALYTICAL 09/13/2019 10/15/2019 10.00 3 $40.00 217862 - ALEXANDER CHEMICAL CORPORATION 09/09/2019 10/15/2019 108.90 217862 - ALEXANDER CHEMICAL CORPORATION 09/26/2019 10/15/2019 3,456.00 120072 - PENCCO, INC.09/27/2019 10/15/2019 7,512.48 3 $11,077.38 6 $11,117.38 15226 - BLACK & VEATCH CORPORATION 09/16/2019 10/15/2019 5,048.15 1 $5,048.15 14901 - KARRA BARNES 09/25/2019 10/15/2019 7,500.00 1 $7,500.00 13723 - SEBIS DIRECT 09/16/2019 10/15/2019 37.46 1 $37.46 3 $12,585.61 16718 - NAPLETON FLEET GROUP 09/30/2019 10/15/2019 23,290.00 1 $23,290.00 101401 - DELL COMPUTER CORP.07/23/2019 10/15/2019 2,198.30 1 $2,198.30 2 $25,488.30 100177 - ALLEGRA PRINT & IMAGING 09/07/2019 10/15/2019 102.00 1 $102.00 100177 - ALLEGRA PRINT & IMAGING 09/07/2019 10/15/2019 68.92 1 $68.92 Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 62275 - POSTAGE CHARGEBACKS RPZ POSTCARDS Account 62275 - POSTAGE CHARGEBACKS Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 62210 - PRINTING RPZ POSTCARDS Account 62210 - PRINTING Totals Account 65555 - IT COMPUTER HARDWARE DELL LATITUDE 5424 RUGGED- WATER DEPARTMENT Account 65555 - IT COMPUTER HARDWARE Totals Business Unit 4230 - WATER CAPITAL OUTLAY Totals Business Unit 4230 - WATER CAPITAL OUTLAY Account 65550 - AUTOMOTIVE EQUIPMENT REPLACEMENT VEHICLE #950-2019 DODGE GRAND CARAVAN Account 65550 - AUTOMOTIVE EQUIPMENT Totals UTILITY BILL PRINT & MAIL SERVICE Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Account 62185 - CONSULTING SERVICES CMMS SPECIALIST CONSULTING SERVICES (YEAR 2) Account 62185 - CONSULTING SERVICES Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Business Unit 4225 - WATER OTHER OPERATIONS Account 62180 - STUDIES 2019 HYDRAULIC MODELING SVCS-ENGINEERING SVCS Account 62180 - STUDIES Totals HYDROFLUOROSILICIC ACID (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Business Unit 4220 - FILTRATION Totals Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65015 - CHEMICALS/ SALT LIQUID CHLORINE (PER SPEC) LIQUID CHLORINE (PER SPEC) Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY 2019 LABORATORY TESTING-ROUTINE COMPLIANCE FY 2019 LABORATORY TESTING-ROUTINE COMPLIANCE FY 2019 LABORATORY TESTING-ROUTINE COMPLIANCE Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-SEPT 19 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 4210 - PUMPING Totals Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES-DYNEGY Account 64540 - TELECOMMUNICATIONS - WIRELESS METER LAPTOPS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4208 - WATER BILLING Totals Business Unit 4208 - WATER BILLING Account 62245 - OTHER EQMT MAINTENANCE SPRING 2019 METER TESTING Account 62245 - OTHER EQMT MAINTENANCE Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4200 - WATER PRODUCTION Totals COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES RMP COMPLIANCE SERVICES PROGRAM WATER PLANT EVALUATION Account 62180 - STUDIES Totals Account 62380 - COPY MACHINE CHARGES FIRE HYDRANT PERMIT DEPOSIT REFUND Account 56145 - FEES AND OUTSIDE WORK Totals Account 62180 - STUDIES WATER SYSTEM VULNERABILITY ASSESSMENT & EMERGENCY Account 56140 - FEES AND MERCHANDISE SALE Totals Account 56145 - FEES AND OUTSIDE WORK FIRE HYDRANT PERMIT DEPOSIT REFUND FIRE HYDRANT PERMIT DEPOSIT REFUND Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE *SALES TAX Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 62716 - BOND ISSUANCE COSTS 2018AB GENERAL OBLIGATION BOND ISSUANCE Account 62716 - BOND ISSUANCE COSTS Totals Invoice Description Fund 510 - WATER FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 24123 of 685 510 WATER FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description 103795 - NORTH SHORE TOWING 09/15/2019 10/15/2019 40.00 103795 - NORTH SHORE TOWING 09/15/2019 10/15/2019 40.00 105479 - WATER PRODUCTS CO.09/04/2019 10/15/2019 1,307.08 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 09/10/2019 10/15/2019 2,960.00 4 $4,347.08 6 $4,518.00 35 $212,672.42 35 $212,672.42Fund 510 - WATER FUND Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals TOW & HOOK TOW & HOOK WATER DISTRIBUTION MATERIALS WATEROUS WB67 HYDRANT PARTS Account 65055 - MATER. TO MAINT. IMP. Totals Account 65055 - MATER. TO MAINT. IMP. Run by Tera Davis on 10/07/2019 10:45:46 AM 25124 of 685 513 WATER DEPR IMPRV & EXT FUND Vendor Invoice Date Payment Date Invoice Amount 106588 - CDM SMITH, INC.09/03/2019 *10/15/2019 57,756.49 16600 - STANTEC CONSULTING SERVICES, INC.09/06/2019 10/15/2019 15,653.67 2 $73,410.16 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 09/20/2019 10/15/2019 913,300.83 1 $913,300.83 3 $986,710.99 3 $986,710.99 3 $986,710.99 Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 65515 - OTHER IMPROVEMENTS 2019 WATER MAIN & STREET RESURFACING PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES TREATED WATER STORAGE ENGINEERING 1909 RAW WATER INTAKE REPLACEMENT Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 26125 of 685 515 SEWER FUND Vendor Invoice Date Payment Date Invoice Amount 200552 - G & L CONTRACTORS, INC 09/04/2019 10/15/2019 3,240.00 1 $3,240.00 13723 - SEBIS DIRECT 09/16/2019 10/15/2019 37.45 1 $37.45 15930 - ICE MILLER LEGAL COUNSEL 06/10/2019 10/15/2019 417.24 1 $417.24 104918 - STANDARD EQUIPMENT COMPANY 09/25/2019 10/15/2019 226,175.55 1 $226,175.55 4 $229,870.24 101753 - EVANSTON ROUNDTABLE LLC 09/19/2019 10/15/2019 115.00 1 $115.00 1 $115.00 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 09/20/2019 10/15/2019 93,096.00 1 $93,096.00 1 $93,096.00 6 $323,081.24 6 $323,081.24 Business Unit 4535 - SEWER IMPROVEMENTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Business Unit 4535 - SEWER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS 2019 WATER MAIN & STREET RESURFACING PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Account 62696 - PUBLIC EDUCATION AD FOR STORM WATER MGMT PLAN INSPECTION REPT MEETING Account 62696 - PUBLIC EDUCATION Totals Business Unit 4531 - SEWER OTHER OPERATIONS Totals Account 65550 - AUTOMOTIVE EQUIPMENT Totals Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4531 - SEWER OTHER OPERATIONS 2018AB GENERAL OBLIGATION BOND ISSUANCE Account 62716 - BOND ISSUANCE COSTS Totals Account 65550 - AUTOMOTIVE EQUIPMENT REPLACEMENT STREET SWEEPER - VEHICLE #743 Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITY BILL PRINT & MAIL SERVICE Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Account 62716 - BOND ISSUANCE COSTS Business Unit 4530 - SEWER MAINTENANCE Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 2019 DEBRIS HAULING Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Invoice Description Fund 515 - SEWER FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 27126 of 685 520 SOLID WASTE FUND Vendor Invoice Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 09/18/2019 10/15/2019 203.00 1 $203.00 100496 - SOLID WASTE AGENCY NORTHERN COOK 10/01/2019 10/15/2019 60,502.32 1 $60,502.32 11992 - COLLECTIVE RESOURCE INC.08/31/2019 10/15/2019 205.00 1 $205.00 100375 - ARTS & LETTERS LTD.09/17/2019 10/15/2019 898.00 1 $898.00 100177 - ALLEGRA PRINT & IMAGING 09/11/2019 10/15/2019 1,790.00 1 $1,790.00 5 $63,598.32 5 $63,598.32 5 $63,598.32 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 65625 - FURNITURE & FIXTURES Totals Account 67107 - OUTREACH TRUCK RECYCLING DECALS Account 67107 - OUTREACH Totals 2019 PLASTIC BAG/FILM COLLECTION PROGRAM Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 65625 - FURNITURE & FIXTURES STREET CLEANING SIGNS ZONE 2 - 3 - 4 Account 62405 - SWANCC DISPOSAL FEES FY2019 SOLID WASTE DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES *SALES TAX Account 56155 - TRASH CART SALES Totals Invoice Description Fund 520 - SOLID WASTE FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 28127 of 685 600 FLEET SERVICES FUND Vendor Invoice Date Payment Date Invoice Amount 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 09/19/2019 10/15/2019 21.08 1 $21.08 154298 - CALL ONE 09/01/2019 10/15/2019 1,448.60 1 $1,448.60 2 $1,469.68 101064 - CINTAS #22 09/17/2019 10/15/2019 206.24 101064 - CINTAS #22 09/24/2019 10/15/2019 206.24 101064 - CINTAS #22 10/01/2019 10/15/2019 206.24 151986 - CINTAS CORPORATION #769 09/13/2019 10/15/2019 287.19 151986 - CINTAS CORPORATION #769 09/20/2019 10/15/2019 287.19 151986 - CINTAS CORPORATION #769 09/27/2019 10/15/2019 287.19 6 $1,480.29 100003 - 1ST AYD CORPORATION 09/11/2019 10/15/2019 1,120.52 15228 - ADVANCE AUTO PARTS 09/19/2019 10/15/2019 67.80 15228 - ADVANCE AUTO PARTS 09/18/2019 10/15/2019 169.08 15228 - ADVANCE AUTO PARTS 09/25/2019 10/15/2019 168.95 299298 - ADVANCED PROCLEAN INC.09/13/2019 10/15/2019 947.50 299298 - ADVANCED PROCLEAN INC.09/24/2019 10/15/2019 1,039.35 104011 - ALTORFER INDUSTRIES, INC.09/11/2019 10/15/2019 700.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/11/2019 10/15/2019 24.66 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/12/2019 10/15/2019 36.35 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/13/2019 10/15/2019 6.65 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/11/2019 10/15/2019 229.04 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/12/2019 10/15/2019 11.74 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/12/2019 10/15/2019 228.15 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/12/2019 10/15/2019 11.74 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/12/2019 10/15/2019 67.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/12/2019 10/15/2019 36.35 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/13/2019 10/15/2019 34.94 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/17/2019 10/15/2019 56.37 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/18/2019 10/15/2019 357.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/18/2019 10/15/2019 372.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/19/2019 10/15/2019 24.87 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/18/2019 10/15/2019 212.86 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/20/2019 10/15/2019 17.18 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/23/2019 10/15/2019 42.08 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/23/2019 10/15/2019 48.74 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/19/2019 10/15/2019 123.54 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/25/2019 10/15/2019 75.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/24/2019 10/15/2019 531.48 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/25/2019 10/15/2019 282.93 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/25/2019 10/15/2019 75.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/25/2019 10/15/2019 36.87 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/25/2019 10/15/2019 11.81 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/23/2019 10/15/2019 194.96 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/24/2019 10/15/2019 40.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/24/2019 10/15/2019 40.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/30/2019 10/15/2019 154.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/26/2019 10/15/2019 (40.79) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/26/2019 10/15/2019 116.41 10790 - BALTIC MARINE SERVICES, INC.08/22/2019 10/15/2019 423.90 10790 - BALTIC MARINE SERVICES, INC.08/22/2019 10/15/2019 427.95 10790 - BALTIC MARINE SERVICES, INC.06/13/2019 10/15/2019 88.38 10790 - BALTIC MARINE SERVICES, INC.06/13/2019 10/15/2019 873.94 10790 - BALTIC MARINE SERVICES, INC.06/13/2019 10/15/2019 594.55 16657 - CERTIFIED FLEET SERVICES, INC.06/25/2019 10/15/2019 6,303.44 16657 - CERTIFIED FLEET SERVICES, INC.09/27/2019 10/15/2019 875.00 16657 - CERTIFIED FLEET SERVICES, INC.09/27/2019 10/15/2019 500.00 16657 - CERTIFIED FLEET SERVICES, INC.09/24/2019 10/15/2019 1,997.43 285052 - CHICAGO PARTS & SOUND, LLC 09/19/2019 10/15/2019 527.36 285052 - CHICAGO PARTS & SOUND, LLC 09/18/2019 10/15/2019 209.68 285052 - CHICAGO PARTS & SOUND, LLC 09/25/2019 10/15/2019 485.20 285052 - CHICAGO PARTS & SOUND, LLC 09/25/2019 10/15/2019 244.96 319740 - CONTINENTAL RESEARCH CORP.09/19/2019 10/15/2019 540.89 101300 - CUMBERLAND SERVICENTER 09/23/2019 10/15/2019 707.61 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.09/19/2019 10/15/2019 594.64 101556 - DUXLER TIRE & CAR CENTER 09/24/2019 10/15/2019 60.00 120361 - EJ EQUIPMENT 09/25/2019 10/15/2019 657.91 101030 - EQUIPMENT DEPOT OF ILLINOIS 09/10/2019 10/15/2019 2,751.16 140718 - FOSTER COACH SALES, INC.09/19/2019 10/15/2019 1,032.48 122589 - GLOBAL EMERGENCY PRODUCTS, INC.09/10/2019 10/15/2019 205.88 122589 - GLOBAL EMERGENCY PRODUCTS, INC.09/10/2019 10/15/2019 492.01 122589 - GLOBAL EMERGENCY PRODUCTS, INC.09/11/2019 10/15/2019 (343.56) 122589 - GLOBAL EMERGENCY PRODUCTS, INC.09/19/2019 10/15/2019 165.57 227800 - GOLF MILL FORD 09/12/2019 10/15/2019 322.93 227800 - GOLF MILL FORD 09/13/2019 10/15/2019 172.35 227800 - GOLF MILL FORD 09/14/2019 10/15/2019 199.59 227800 - GOLF MILL FORD 09/12/2019 10/15/2019 189.66 227800 - GOLF MILL FORD 09/11/2019 10/15/2019 228.59 227800 - GOLF MILL FORD 09/17/2019 10/15/2019 233.65 Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 GREENWAYS VEHICLE #620 SEATBELT PRCS VEHICLE #509 MIRROR FD VEHICLE #314 BRAKES VEHICLE PARTS FOR STOCK FIRE VEHICLE #312 ELECTRIC RETURNED PARTS FIRE VEHICLE #324 FD VEHICLE #325 WATER TANK CD VEHICLE #204 LIGHTING GREENWAYS VEHICLE #524 PM FIRE VEHICLE #348 TIRE BALANCE STREETS VEHICLE #644C FORKLIFT #747 REPAIRS FIRE VEHICLE #314 ELECTRICAL FIRE VEHICLE #324 WATER RES. VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK SHOP SUPPLIES REM VEHICLE #716 ELECTRICAL STREETS VEHICLE #623 HYDRAULIC PUMP FORESTRY VEHICLE #826 ANNUAL INSPECTION FORESTRY VEHICLE #828 INSPECTION TRAFFIC OPS VEHICLE #163 INSP REPAIRS VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK PRCS VEHICLE #429 PMI PRCS VEHICLE #429 KEY SWITCH PRCS VEHICLE #436 POWER PLANT PRCS VEHICLE #431 BODY REPAIRS FIRE VEHICLE #322 REPAIRS FIRE VEHICLE #348 BRAKES VEHICLE PARTS FOR STOCK RETURN PART VEHICLE PARTS FOR STOCK PRCS VEHICLE #433 VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK FIRE VEHICLE #348 BRAKES VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK FORESTRY VEHICLE #532 CD VEHICLE #204 FRONT END AIR FILTERS REM VEHICLE #623 PM VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK CABIN AIR FILTER VEHICLE PARTS FOR STOCK AIR FILTERS PARTS FOR VEHICLE #200 AIR FILTERS FLEET VEHICLE WASHES MULTIPLE VEHICLES WASHED STREETS VEHICLE #683 VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK Account 65060 - MATER. TO MAINT. AUTOS BRAKE PARTS WIPERS AND SPRAYS VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK FORESTRY VEHICLE #809 BODY AC BLACK MAT BLACK MAT BLACK MAT Account 62355 - LAUNDRY/OTHER CLEANING Totals Business Unit 7710 - FLEET MAINTENANCE Account 62355 - LAUNDRY/OTHER CLEANING UNIFORMS UNIFORMS UNIFORMS Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-SEPT 19 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7705 - GENERAL SUPPORT Totals Business Unit 7705 - GENERAL SUPPORT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Description Fund 600 - FLEET SERVICES FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 10/07/2019 10:45:46 AM 29128 of 685 600 FLEET SERVICES FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description 227800 - GOLF MILL FORD 09/19/2019 10/15/2019 16.57 227800 - GOLF MILL FORD 09/19/2019 10/15/2019 367.67 227800 - GOLF MILL FORD 09/17/2019 10/15/2019 242.40 227800 - GOLF MILL FORD 09/03/2019 10/15/2019 (115.04) 227800 - GOLF MILL FORD 09/03/2019 10/15/2019 (17.22) 227800 - GOLF MILL FORD 09/25/2019 10/15/2019 157.65 227800 - GOLF MILL FORD 09/23/2019 10/15/2019 44.52 227800 - GOLF MILL FORD 09/24/2019 10/15/2019 109.79 227800 - GOLF MILL FORD 09/25/2019 10/15/2019 41.55 227800 - GOLF MILL FORD 09/25/2019 10/15/2019 464.41 227800 - GOLF MILL FORD 09/25/2019 10/15/2019 297.59 227800 - GOLF MILL FORD 09/26/2019 10/15/2019 288.95 227800 - GOLF MILL FORD 09/27/2019 10/15/2019 288.94 227800 - GOLF MILL FORD 09/26/2019 10/15/2019 746.81 102281 - HAVEY COMMUNICATIONS INC.09/18/2019 10/15/2019 204.80 16406 - IMPERIAL SUPPLIES, LLC 09/13/2019 10/15/2019 1,241.78 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 09/16/2019 10/15/2019 103.64 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 09/30/2019 10/15/2019 109.76 102943 - LAKE/COOK C.V. JOINTS INC 09/25/2019 10/15/2019 159.00 102994 - LEACH ENTERPRISES, INC.09/11/2019 10/15/2019 65.82 102994 - LEACH ENTERPRISES, INC.09/13/2019 10/15/2019 690.18 102994 - LEACH ENTERPRISES, INC.09/17/2019 10/15/2019 196.82 102994 - LEACH ENTERPRISES, INC.09/18/2019 10/15/2019 873.60 102994 - LEACH ENTERPRISES, INC.09/20/2019 10/15/2019 93.06 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:09/26/2019 10/15/2019 259.40 252920 - ORLANDO AUTO TOP 09/19/2019 10/15/2019 36.00 100092 - R.A. ADAMS ENTERPRISES INC,08/22/2019 10/15/2019 68.92 215687 - REINDERS, INC.09/12/2019 10/15/2019 131.85 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/12/2019 10/15/2019 355.22 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/13/2019 10/15/2019 210.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/16/2019 10/15/2019 54.38 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/27/2019 10/15/2019 685.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/25/2019 10/15/2019 737.40 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/24/2019 10/15/2019 737.40 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/26/2019 10/15/2019 230.90 256564 - SIGLER'S AUTOMOTIVE & BODY SHOP, INC.09/16/2019 10/15/2019 575.00 104895 - SPRING ALIGN 08/27/2019 10/15/2019 554.30 105395 - VERMEER MIDWEST 09/12/2019 10/15/2019 86.63 105395 - VERMEER MIDWEST 09/06/2019 10/15/2019 64.60 245860 - WENTWORTH TIRE SERVICE 09/13/2019 10/15/2019 59.99 106333 - WEST SIDE EXCHANGE 09/19/2019 10/15/2019 409.26 106333 - WEST SIDE EXCHANGE 09/20/2019 10/15/2019 39.19 105553 - WHOLESALE DIRECT INC 09/18/2019 10/15/2019 335.89 105597 - WINTER EQUIPMENT CO, INC 09/17/2019 10/15/2019 2,009.00 105597 - WINTER EQUIPMENT CO, INC 09/17/2019 10/15/2019 2,009.00 105597 - WINTER EQUIPMENT CO, INC 09/17/2019 10/15/2019 2,009.00 105688 - ZARNOTH BRUSH WORKS, INC.09/05/2019 10/15/2019 288.00 115 $48,058.14 101556 - DUXLER TIRE & CAR CENTER 09/26/2019 10/15/2019 127.20 245860 - WENTWORTH TIRE SERVICE 09/17/2019 10/15/2019 195.50 245860 - WENTWORTH TIRE SERVICE 09/20/2019 10/15/2019 1,096.44 245860 - WENTWORTH TIRE SERVICE 09/27/2019 10/15/2019 195.50 245860 - WENTWORTH TIRE SERVICE 09/30/2019 10/15/2019 255.56 245860 - WENTWORTH TIRE SERVICE 09/25/2019 10/15/2019 972.18 6 $2,842.38 101063 - CINTAS FIRST AID & SUPPLY 09/20/2019 10/15/2019 60.77 101063 - CINTAS FIRST AID & SUPPLY 09/20/2019 10/15/2019 68.55 2 $129.32 129 $52,510.13 131 $53,979.81 131 $53,979.81Fund 600 - FLEET SERVICES FUND Totals Account 65090 - SAFETY EQUIPMENT Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Account 65065 - TIRES & TUBES Totals Account 65090 - SAFETY EQUIPMENT SAFETY SUPPLIES SAFETY EQUIPMENT REM VEHICLE #713 TIRES TIRES FOR STOCK REM VEHICLE #720-712 TIRES VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK REM STOCK PARTS Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES FORESTRY VEHICLE #513 STREETS VEHICLE #680 WIPER WASHER SHOP SUPPLIES STOCK FOR SNOW BLADES WINTER STOCK WINTER STOCK VEHICLE #576 GREENWAYS FRONT END FORESTRY VEHICLE #562 BODY FORESTRY VEHICLE #562 THROTTLE/BODY VEHICLE PARTS FOR STOCK STREETS VEHICLE #680 BODY STREETS VEHICLE #636 POWER SYSTEM STREETS VEHICLE #614 OIL PAN STREETS VEHICLE #616 OIL PAN STREETS VEHICLE #614 PM FD VEHICLE #304 ACCIDENT GREENWAYS STOCK FOR TRAILER REPAIRS GREENWAYS VEHICLE #531 HYDRAULIC STREETS VEHICLE #623 FUEL TANK STREETS VEHICLE #623 FUEL TANK STREETS VEHICLE #623 BRAKES VEHICLE PARTS FOR STOCK SHOP SUPPLIES VEHICLE PARTS FOR STOCK FLUID STOCKS VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK VEHICLE PARTS FOR STOCK FORESTRY VEHICLE #532 FRONT END VEHICLE PARTS FOR STOCK REM VEHICLE #713 BRAKES PEO VEHICLE #108 ELECTRICAL ED VEHICLE #342 FORESTRY VEHICLE #551 PM FIRE VEHICLE #316 LIGHTS VEHICLE PARTS FOR STOCK FD VEHICLE #314 ELECTRICAL PEO VEHICLE #108 LIGHTING PEO VEHICLE #108 ELECTRICAL PEO VEHICLE #115 LIGHTS FIRE VEHICLE #348 ELECTRICAL VEHICLE PARTS FOR STOCK TRAFFIC OPS VEHICLE #170 CREDIT FOR SHOP SUPPLIES CREDIT FOR SHOP SUPPLIES PEO VEHICLE #108 WIPERS FLEET VEHICLE #774 LIGHT Run by Tera Davis on 10/07/2019 10:45:46 AM 30129 of 685 605 INSURANCE FUND Vendor Invoice Date Payment Date Invoice Amount 270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO 10/03/2019 10/15/2019 9,467.67 279678 - TRIBLER ORPETT & MEYER, P. C.10/03/2019 10/15/2019 3,376.00 279678 - TRIBLER ORPETT & MEYER, P. C.10/03/2019 10/15/2019 5,944.50 279678 - TRIBLER ORPETT & MEYER, P. C.10/03/2019 10/15/2019 8,048.70 4 $26,836.87 244146 - CCMSI 10/02/2019 10/15/2019 23,375.00 1 $23,375.00 5 $50,211.87 104663 - SENIORS CHOICE 09/18/2019 10/15/2019 1,813.53 1 $1,813.53 1 $1,813.53 6 $52,025.40 6 $52,025.40 * = Prior Fiscal Year Activity 748 $6,390,482.82 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE SENIORS CHOICE MONTHLY BILLING Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals Business Unit 7801 - EMPLOYEE BENEFITS Totals Account 62266 - TPA SERVICE CHARGES Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7801 - EMPLOYEE BENEFITS WILSON V COE Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62266 - TPA SERVICE CHARGES 4TH QUARTER CLAIMS & ADMINISTRATION FEES Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL SERVICES THROUGH 7-31-2019 EVANS V COE ARDC - DEVON REID Invoice Description Fund 605 - INSURANCE FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 10/15/19 - 10/15/19 Run by Tera Davis on 10/07/2019 10:45:46 AM 31130 of 685 Vendor Invoice Date Payment Date Invoice Amount 101061 - AT & T MOBILITY 09/16/2019 10/03/2019 101.44 1 $101.44 1 $101.44 1 $101.44 149416 - AT & T 09/16/2019 10/03/2019 403.12 1 $403.12 1 $403.12 1 $403.12 16722 - WE GOT GAME, LLC 08/02/2019 09/26/2019 13,846.00 1 $13,846.00 1 $13,846.00 16722 - WE GOT GAME, LLC 08/20/2019 09/26/2019 7,488.60 1 $7,488.60 16681 - COMPASS TRANSPORTATION 08/07/2019 10/03/2019 350.00 16681 - COMPASS TRANSPORTATION 07/30/2019 10/03/2019 605.00 16681 - COMPASS TRANSPORTATION 07/25/2019 10/03/2019 400.00 16681 - COMPASS TRANSPORTATION 08/07/2019 10/03/2019 .00 4 $1,355.00 5 $8,843.60 16681 - COMPASS TRANSPORTATION 08/07/2019 10/03/2019 675.00 1 $675.00 1 $675.00 16681 - COMPASS TRANSPORTATION 08/15/2019 10/03/2019 100.00 16681 - COMPASS TRANSPORTATION 08/07/2019 10/03/2019 750.00 16681 - COMPASS TRANSPORTATION 08/01/2019 10/03/2019 780.00 16681 - COMPASS TRANSPORTATION 07/30/2019 10/03/2019 1,355.00 16681 - COMPASS TRANSPORTATION 07/26/2019 10/03/2019 700.00 16681 - COMPASS TRANSPORTATION 07/26/2019 10/03/2019 1,000.00 6 $4,685.00 6 $4,685.00 16681 - COMPASS TRANSPORTATION 08/07/2019 10/03/2019 450.00 16681 - COMPASS TRANSPORTATION 07/30/2019 10/03/2019 450.00 16681 - COMPASS TRANSPORTATION 07/30/2019 10/03/2019 270.00 16681 - COMPASS TRANSPORTATION 07/22/2019 10/03/2019 175.00 4 $1,345.00 4 $1,345.00 16681 - COMPASS TRANSPORTATION 08/08/2019 10/03/2019 225.00 16681 - COMPASS TRANSPORTATION 08/02/2019 10/03/2019 240.00 16681 - COMPASS TRANSPORTATION 07/25/2019 10/03/2019 200.00 3 $665.00 3 $665.00 20 $30,059.60 22 $30,564.16 * = Prior Fiscal Year Activity 22 $30,564.16 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 22 - POLICE Business Unit 1505 - CITY MANAGER Account 64540 - TELECOMMUNICATIONS - WIRELESS *COMMUNICATION CHARGES- SEPT-19 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 2251 - 311 CENTER Totals Department 22 - POLICE Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 2251 - 311 CENTER Account 64505 - TELECOMMUNICATIONS *COMMUNICATION CHARGES-SEPT 19 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES INSTRUCTION OF ATHLETIC PROGRAMMING FOR PRCS Business Unit 3030 - CROWN COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES INSTRUCTION OF ATHLETIC PROGRAMMING FOR PRCS Account 62505 - INSTRUCTOR SERVICES Totals *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION Account 62507 - FIELD TRIPS Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 62505 - INSTRUCTOR SERVICES Totals Account 62507 - FIELD TRIPS *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3095 - CROWN ICE RINK Account 62507 - FIELD TRIPS *SUMMER CAMP BUS TRANSPORTATION Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62507 - FIELD TRIPS *SUMMER CAMP BUS TRANSPORTATION Account 62507 - FIELD TRIPS Totals *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION Account 62507 - FIELD TRIPS Totals Business Unit 3095 - CROWN ICE RINK Totals Business Unit 3605 - ECOLOGY CENTER Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR BILLING PERIOD ENDING 10.15.2019 Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Fund 100 - GENERAL FUND Totals Account 62507 - FIELD TRIPS *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION Account 62507 - FIELD TRIPS Totals Account 62507 - FIELD TRIPS Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62507 - FIELD TRIPS *SUMMER CAMP BUS TRANSPORTATION *SUMMER CAMP BUS TRANSPORTATION Run by Tera Davis on 10/08/2019 11:23:55 AM 32131 of 685 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37 VARIOUS VARIOUS CASUALTY LOSS 7,582.44 VARIOUS VARIOUS CASUALTY LOSS 7,760.47 VARIOUS VARIOUS WORKERS COMP 10,516.93 VARIOUS VARIOUS WORKERS COMP 18,485.67 VARIOUS VARIOUS WORKERS COMP 19,401.64 VARIOUS VARIOUS WORKERS COMP 48,924.26 1,338,597.78 SEWER 7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11 7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75 7580.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70 7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08 1,056,048.64 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-AUGUST 2019 6,592.27 VARIOUS BMO PURHASING CARD-AUGUST, 2019 191,132.89 197,725.16 2,592,371.58 Grand Total $9,013,418.56 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.15.2019 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS 33132 of 685 BMO Credit Card Statement for the Period ending August 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 827.44$ 7/26/2019 65050 BUILDING MAINTENANCE MATERIALBUILDING REPAIRSADMIN SVCS/FAC MGMTMENARDS MORTON GROVE IIL6005323.75$ 7/26/2019 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR FOUNTAIN MAINTENANCEADMIN SVCS/FAC MGMTFOX VALLEY FIRE AND SAIL60124507.99$ 7/26/2019 62225 BLDG MAINT SVCSSPRINKLER SYSTEM INSPECTIONADMIN SVCS/FAC MGMTFOX VALLEY FIRE AND SAIL60124242.00$ 7/26/2019 62225 BLDG MAINT SVCSSPRINKLER SYSTEM SERVICEADMIN SVCS/FAC MGMTLIONHEARTIL601421,051.72$ 7/26/2019 62245 OTHER EQ MAINTGENERATOR REPAIRADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGOIL60608411.56$ 7/26/2019 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTHALOGEN SUPPLY COMPANYIL60630489.50$ 7/26/2019 65050 BUILDING MAINTENANCE MATERIALFILTERSADMIN SVCS/FAC MGMTMENARDS MORTON GROVE IIL6005316.98$ 7/29/2019 65050 BUILDING MAINTENANCE MATERIALDOOR SWEEPADMIN SVCS/FAC MGMTAPPLE STORE #R089IL6007744.04$ 7/29/2019 65085 MINOR EQUIP & TOOLSIPHONE CASEADMIN SVCS/FAC MGMTLIONHEARTIL601421,374.00$ 7/29/2019 62245 OTHER EQ MAINTGENERATOR REPAIRADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL602018.20$ 7/29/2019 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE MATERIALSADMIN SVCS/FAC MGMTSUBWAY 00030205IL6020111.49$ 7/29/2019 65025 FOODDRINKS FOR PRIDE FESTADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL602025.80$ 7/29/2019 65050 BUILDING MAINTENANCE MATERIALCAMERA UPGRADEADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL6020258.62$ 7/29/2019 65050 BUILDING MAINTENANCE MATERIALCONCRETE AND DOOR REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL6020232.97$ 7/29/2019 65050 BUILDING MAINTENANCE MATERIALKNEELING PADADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL60202114.54$ 7/29/2019 65050 BUILDING MAINTENANCE MATERIALPAINTING MATERIALSADMIN SVCS/FAC MGMTBATTERIES PLUS #0890IL6071473.90$ 7/29/2019 65050 BUILDING MAINTENANCE MATERIALBATTERIESADMIN SVCS/FAC MGMTVARIDESK 1800 207 25TX75019295.00$ 7/29/201966040 GENERAL ADMINISTRATIONSIT STAND DESK FOR FIRE HEADQUARTERSADMIN SVCS/FAC MGMTUNIFIRST CORPORATIONMA1887176.78$ 7/30/2019 62225 BLDG MAINT SVCSMONTHLY MAT SERVICEADMIN SVCS/FAC MGMTNSC NORTHERN SAFETY CONY13340296.72$ 7/30/2019 65090 SAFETY EQUIPMENTSUMMER PPEADMIN SVCS/FAC MGMTGRAINGERIL6004544.48$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALHVAC BELTSADMIN SVCS/FAC MGMTGRAINGERIL60045149.39$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALHVAC BELTSADMIN SVCS/FAC MGMTSTANDARD PIPE SKOKIEIL60076168.00$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRSADMIN SVCS/FAC MGMTSTANDARD PIPE SKOKIEIL60076756.00$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRSADMIN SVCS/FAC MGMTSTANDARD PIPE SKOKIEIL60076851.00$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRSADMIN SVCS/FAC MGMTSTANDARD PIPE SKOKIEIL60076707.36$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALVALVE REPAIRSADMIN SVCS/FAC MGMTSTANDARD PIPE SKOKIEIL60076391.40$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALVALVE REPLACEMENTSADMIN SVCS/FAC MGMTBODALA LLCIL60201700.00$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALELEVATOR FLOORINGADMIN SVCS/FAC MGMTBODALA LLCIL60201475.00$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALELEVATOR FLOORINGADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL60202211.89$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALHVAC STOCKADMIN SVCS/FAC MGMTJOHNSTONE SUPPLY OF NIIL60714279.60$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIALTANK TERMINAL KITADMIN SVCS/FAC MGMTBOSCH AUTOMOTIVE SERVIMI48092695.00$ 7/31/2019 62340 IS SUPPORT FEESANNUAL SUBSCRIPTION COMPUTER DIAGNOSTICSADMIN SVCS/FAC MGMTSTANDARD PIPE SKOKIEIL6007691.07$ 7/31/2019 65050 BUILDING MAINTENANCE MATERIALTOILET REPAIRSADMIN SVCS/FAC MGMT22 - LOU MALNATIS PIZZIL6020148.01$ 7/31/2019 65025 FOODSTAFF MEETINGADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL60202237.14$ 7/31/2019 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR AIR CONDITIONING REPAIRSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL60202389.90$ 7/31/2019 65050 BUILDING MAINTENANCE MATERIALLED LIGHTSADMIN SVCS/FAC MGMTPURE ELECTRICIL60645406.53$ 7/31/2019 65050 BUILDING MAINTENANCE MATERIALELECTRICAL STOCKADMIN SVCS/FAC MGMTACME TRUCK BRAKEIL60007203.44$ 8/1/2019 65060 MATERIALS TO MAINTAIN AUTOSLBRAKE PARTSADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL6020136.56$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALELECTRICAL PANELADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL602012.80$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALNUTS AND BOLTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL60202111.00$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALLED LIGHTSADMIN SVCS/FAC MGMTGFS STORE #1915IL6020214.56$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL60202117.85$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALCEMENTADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL6020218.60$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/FAC MGMTPURE ELECTRICIL60645163.83$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALELECTRICAL TRUCK STOCKADMIN SVCS/FAC MGMTHARBOR FREIGHT TOOLS 7IL60714102.96$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIALVICE FOR DRILL PRESSADMIN SVCS/FAC MGMTMENARDS MORTON GROVE IIL600534.99$ 8/2/2019 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN WATER TREATMENTADMIN SVCS/FAC MGMTSTANDARD PIPE SKOKIEIL60076263.33$ 8/2/2019 65050 BUILDING MAINTENANCE MATERIALWATER HEATER REPLACEMENTADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL6012671.03$ 8/2/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL60126116.92$ 8/2/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL60126116.93$ 8/2/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL60126445.60$ 8/2/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTDUNKIN #306178 Q35IL6020143.99$ 8/2/2019 65025 FOODCOFFEE FOR MEETINGADMIN SVCS/FAC MGMTIL TOLLWAY-AUTOREPLENIIL6051540.00$ 8/2/2019 65060 MATERIALS TO MAINTAIN AUTOSLIPASS REPLENISHMENTADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL SUPPIL6065442.99$ 8/2/2019 65050 BUILDING MAINTENANCE MATERIALAC REPAIRADMIN SVCS/FAC MGMTSOUTHSIDE CONTROL SUPPIL6065444.81$ 8/2/2019 65050 BUILDING MAINTENANCE MATERIALAC REPAIRADMIN SVCS/FAC MGMTETRAILER CORPORATIONMO6338555.52$ 8/2/2019 65060 MATERIALS TO MAINTAIN AUTOSLTRAILER PARTSADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL6020120.10$ 8/5/2019 65050 BUILDING MAINTENANCE MATERIALFLOORING OILADMIN SVCS/FAC MGMTCONNEXION - 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MGMTSAMS CLUB #6444IL6020263.92$ 8/8/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL6020228.21$ 8/8/2019 65050 BUILDING MAINTENANCE MATERIALHAND RAILADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL6020290.03$ 8/8/2019 65050 BUILDING MAINTENANCE MATERIALCONDENSER CLEANINGADMIN SVCS/FAC MGMTANDERSON LOCK COIL6001836.76$ 8/9/2019 65050 BUILDING MAINTENANCE MATERIALLOCKSADMIN SVCS/FAC MGMTUSPS PO 1626220204IL6020191.75$ 8/9/2019 65050 BUILDING MAINTENANCE MATERIALFLYER POSTAGEADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL6020214.60$ 8/9/2019 65050 BUILDING MAINTENANCE MATERIALCAMERA INSTALLATIONOctober 14, 2019Page 1 of 11133 of 685 BMO Credit Card Statement for the Period ending August 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL602026.40$ 8/9/2019 65050 BUILDING MAINTENANCE MATERIALCAMERA UPGRADESADMIN SVCS/FAC 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WE WERE DOUBLE CHARGED.PRCS/CHAND NEWB CNTR THE HOME DEPOT #1902IL6020232.91$ 8/15/2019 65040 JANITORIAL SUPPLIESBROOMS FOR REC MAINTENANCE STAFFPRCS/CHAND NEWB CNTR SOLDIER FIELDIL60605470.00$ 8/15/2019 62507 FIELD TRIPSSOLIDER FIELD ULTIMATE ADVENTURE CAMPPRCS/CHAND NEWB CNTR SQUARE SQ WAXED HANDIL60450500.00$ 8/16/2019 62515 RENTAL SERVICESCOMMUNITY PICNIC MTPRCS/CHAND NEWB CNTR AMERICAN SAFETY AND HEOR97402155.96$ 8/20/2019 62360 MEMBERSHIP DUESCPR/FIRST AID/AED CERTIFICATIONSPRCS/CHAND NEWB CNTR TARGET.COMMN 55445 163.97$ 8/21/2019 62490 OTHER PROGRAM COSTSCORNHOLE AND GAME FOR COMMUNITY PINCICPRCS/CHAND NEWB CNTR ALTITUDE TRAMPOLINE PAIL60077107.20$ 8/21/2019 62507 FIELD TRIPSUA FIELD TRIPPRCS/CHAND NEWB CNTR ALTITUDE TRAMPOLINE PAIL60077223.75$ 8/21/2019 62507 FIELD TRIPSUA FIELD TRIPPRCS/CHAND NEWB CNTR TARGET.COMMN 55445 14.79$ 8/22/2019 65110 REC PROGRAM SUPPLIESMOVIE FOR CAMPPRCS/CHAND NEWB CNTR NICKEL CITYIL 60062 131.00$ 8/22/2019 62507 FIELD TRIPSUA FIELD TRIPPRCS/CHAND NEWB CNTR BLICK ART 800 447 1892IL60201211.74$ 8/22/2019 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR COMMUNITY PICNICPRCS/CHAND NEWB CNTR TARGET 00009274IL60202207.95$ 8/22/2019 62490 OTHER PROGRAM COSTSBOARD GAMES FOR COMMUNITY PICNICPRCS/CHAND NEWB CNTR TARGET 00009274IL60202219.18$ 8/22/2019 62490 OTHER PROGRAM COSTSSUPPLIES FOR THE COMMUNITY PICNICPRCS/ECOLOGY CNTRDISCOUNTSCH 8006272829CA93940229.32$ 7/26/2019 65110 REC PROGRAM SUPPLIESSUMMER SUMMIT CAMP PROGRAM SUPPLIESPRCS/ECOLOGY CNTRLAPPES BEE SUPPLYIA50222108.00$ 7/29/2019 65110 REC PROGRAM SUPPLIESQUEEN BEE REPLACEMENT TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CNTRFISH TECHIL6005329.95$ 7/29/2019 65110 REC PROGRAM SUPPLIESFISHING PROGRAM SUPPLIESPRCS/ECOLOGY CNTRVALLI PRODUCEIL6020216.85$ 7/29/2019 62295 TRAINING & TRAVELCAMPFIRE SMORES AND ANIMAL CARE FOODPRCS/ECOLOGY CNTRVALLI PRODUCEIL6020211.96$ 7/29/2019 65025 FOODCAMPFIRE SMORES AND ANIMAL CARE FOODPRCS/ECOLOGY CNTRVALLI PRODUCEIL6020223.61$ 7/31/2019 65025 FOODSUMMER CAMP SNACKPRCS/ECOLOGY CNTRWAL-MART #1998IL60076209.70$ 8/1/2019 65110 REC PROGRAM SUPPLIESSUMMER SUMMIT CAMP SUPPLIESPRCS/ECOLOGY CNTRTARGET PLUSMN55445159.99$ 8/2/2019 62490 OTHER PROGRAM COSTSSTREETS ALIVE SUPPLIESPRCS/ECOLOGY CNTRLAKE COUNTY FOREST PREIL6004880.00$ 8/2/2019 62507 FIELD TRIPSECOEXPLORERS FIELD TRIPPRCS/ECOLOGY CNTRWALGREENS #2619IL6020114.56$ 8/2/2019 65025 FOODCAMP SNACKPRCS/ECOLOGY CNTRGFS STORE #1915IL60202189.85$ 8/2/2019 65025 FOODCAMPOUT AND COOKOUT FOOD SUPPLIESPRCS/ECOLOGY CNTRGFS STORE #1915IL60202106.46$ 8/5/2019 65025 FOODCAMP FOODPRCS/ECOLOGY CNTRDISCOUNTSCH 8006272829CA93940(27.59)$ 8/6/2019 65110 REC PROGRAM SUPPLIESDSS PARTIAL REFUND FOR MISSING ITEMSPRCS/ECOLOGY CNTRPET SUPPLIES PLUS #412IL6020233.96$ 8/8/2019 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CNTRVALLI PRODUCEIL602025.73$ 8/8/2019 62490 OTHER PROGRAM COSTSANIMAL FOOODPRCS/ECOLOGY CNTRDISCOUNTSCH 8006272829CA93940(9.48)$ 8/9/2019 65110 REC PROGRAM SUPPLIESDSS PARTIAL REFUND FOR MISSING ITEMSPRCS/ECOLOGY CNTRGFS STORE #1915IL60202198.28$ 8/12/2019 65025 FOODCAMP FAMILY CAMPOUT SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902IL6020233.96$ 8/12/2019 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLYCA92081204.88$ 8/12/2019 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRWALGREENS #2619IL6020146.85$ 8/13/2019 65110 REC PROGRAM SUPPLIESSUMMER SUMMIT CAMP SUPPLIESPRCS/ECOLOGY CNTROFFICE DEPOT #510IL602015.00$ 8/14/2019 65110 REC PROGRAM SUPPLIESPENCILS FOR CAMPPRCS/ECOLOGY CNTRWALMART.COMAR72712103.35$ 8/14/2019 62490 OTHER PROGRAM COSTSSTREETS ALIVE SUPPLIESOctober 14, 2019Page 5 of 11137 of 685 BMO Credit Card Statement for the Period ending August 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/ECOLOGY CNTRFISH TECHIL6005347.92$ 8/16/2019 65110 REC PROGRAM SUPPLIESWORMSPRCS/ECOLOGY CNTRGFS STORE #1915IL6020295.49$ 8/19/2019 65025 FOODCAMPOUT FOODPRCS/ECOLOGY CNTRVALLI PRODUCEIL6020216.94$ 8/19/2019 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRVALLI PRODUCEIL6020212.97$ 8/19/2019 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRPETSMART # 0427IL6020231.14$ 8/20/2019 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902IL6020216.33$ 8/21/2019 62490 OTHER PROGRAM COSTSANIMAL CARE CORD AND TIESPRCS/ECOLOGY CNTRVALLI PRODUCEIL602022.98$ 8/21/2019 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/FLEETWOOD CNTR THE SALVATION ARMY #02IL60076103.92$ 7/26/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR VERTICAL ENDEAVORS-GLEIL601391,001.00$ 7/26/2019 62507 FIELD TRIPSSUMMER DISCOVERY CAMP FIELD TRIPPRCS/FLEETWOOD CNTR VERTICAL ENDEAVORS-GLEIL601391,001.00$ 7/26/2019 62507 FIELD TRIPSSUMMER DISCOVERY FIELD TRIPPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548602.94$ 7/29/2019 65025 FOOD1. SUMMER FOOD BREAKFAST2. SUMMER FOOD BREAKFAST3. PLATES FOR FJCCPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548746.37$ 7/29/2019 65025 FOOD1. SUMMER FOOD BREAKFAST2. SUMMER FOOD BREAKFAST3. PLATES FOR FJCCPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954829.98$ 7/29/2019 65110 REC PROGRAM SUPPLIES1. SUMMER FOOD BREAKFAST2. SUMMER FOOD BREAKFAST3. PLATES FOR FJCCPRCS/FLEETWOOD CNTR RV CONCESSIONSIL6000798.25$ 7/29/2019 62507 FIELD TRIPSMASON PARK FIELD TRIPPRCS/FLEETWOOD CNTR THE SALVATION ARMY #02IL600769.88$ 7/29/2019 65110 REC PROGRAM SUPPLIESFJT PROPSPRCS/FLEETWOOD CNTR HOUSE OF RENTALIL60077201.16$ 7/29/2019 65110 REC PROGRAM SUPPLIESBOUNCE HOUSE FOR BLOCK PARTYPRCS/FLEETWOOD CNTR GIORDANOS OF EVANSTONIL60201538.85$ 7/29/2019 65025 FOODSUMMER STAFF LUNCHPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 6.00$ 7/29/2019 65110 REC PROGRAM SUPPLIESFJT PROPSPRCS/FLEETWOOD CNTR GFS STORE #1915IL602024.18$ 7/29/2019 65095 OFFICE SUPPLIESFJT RESTROOM SUPPLIESPRCS/FLEETWOOD CNTR TARGET 00009274IL6020251.97$ 7/29/2019 65110 REC PROGRAM SUPPLIESFJT THEATRICAL MAKEUPPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954821.54$ 7/30/2019 65025 FOOD1. TREAT FOR CAMPERS2. BLOCK PARTY SUPPLIES 3. GRILL ITEMS FOR BLOCK PARTYPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548332.28$ 7/30/2019 65025 FOOD1. TREAT FOR CAMPERS2. BLOCK PARTY SUPPLIES 3. GRILL ITEMS FOR BLOCK PARTYPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954822.97$ 7/30/2019 65110 REC PROGRAM SUPPLIES1. TREAT FOR CAMPERS2. BLOCK PARTY SUPPLIES 3. GRILL ITEMS FOR BLOCK PARTYPRCS/FLEETWOOD CNTR LEMOI ACE HARDWAREIL6020112.44$ 7/30/2019 65040 JANITORIAL SUPPLIESWATER KEYSPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL6020239.85$ 7/31/2019 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/FLEETWOOD CNTR DISCOUNT DANCE SUPPLYCA30813135.03$ 8/1/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548109.35$ 8/1/2019 65025 FOOD1. SUMMER FOOD BREAKFAST2. SUMMER FOOD BREAKFAST3. BURNERS FOR CHAFFING DISHESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548387.25$ 8/1/2019 65025 FOOD1. SUMMER FOOD BREAKFAST2. SUMMER FOOD BREAKFAST3. BURNERS FOR CHAFFING DISHESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954837.47$ 8/1/2019 65110 REC PROGRAM SUPPLIES1. SUMMER FOOD BREAKFAST2. SUMMER FOOD BREAKFAST3. BURNERS FOR CHAFFING DISHESPRCS/FLEETWOOD CNTR PARADISE BAY WATER PARIL6014849.00$ 8/1/2019 62507 FIELD TRIPSMASON PARK FIELD TRIPPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL6020241.90$ 8/1/2019 65110 REC PROGRAM SUPPLIESFJT SET BUILDING SUPPLIESPRCS/FLEETWOOD CNTR FOREST VIEW FARMSIL604771,017.00$ 8/1/2019 62507 FIELD TRIPSDISCOVERY CAMP FIELD TRIPPRCS/FLEETWOOD CNTR LINCOLN PARK ZOO PARKIIL6061425.00$ 8/1/2019 62507 FIELD TRIPSMASON PARK FIELD TRIP PARKINGPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548452.13$ 8/2/2019 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTR WILMETTE BICYCLE & SPOIL60091116.91$ 8/2/2019 65110 REC PROGRAM SUPPLIESBASKETBALLS FOR SUMMER FAAMPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548332.60$ 8/5/2019 65025 FOODSUMMER CAMP SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548383.30$ 8/5/2019 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTR HOMEGOODS #0177IL60053150.00$ 8/5/2019 65110 REC PROGRAM SUPPLIESFJT SET SUPPLIESPRCS/FLEETWOOD CNTR ULTA #97IL 60077 19.00$ 8/5/2019 65110 REC PROGRAM SUPPLIESFJT THEATRICAL MAKEUPPRCS/FLEETWOOD CNTR GIORDANOS OF EVANSTONIL60201114.00$ 8/5/2019 65025 FOODEND OF SUMMER FOOD PROGRAM STAFF LUNCHEONPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 31.00$ 8/5/2019 65110 REC PROGRAM SUPPLIESSENIOR BINGOPRCS/FLEETWOOD CNTR GOODWILL RETAIL #161IL602028.96$ 8/5/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR TARGET 00009274IL60202(9.98)$ 8/5/2019 65110 REC PROGRAM SUPPLIESFJT COSTUME RETURNPRCS/FLEETWOOD CNTR TARGET 00009274IL6020214.94$ 8/5/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR TARGET 00009274IL6020262.98$ 8/5/2019 65110 REC PROGRAM SUPPLIESSENIOR BINGOPRCS/FLEETWOOD CNTR PARTY CITY 15IL607141.78$ 8/5/2019 65110 REC PROGRAM SUPPLIESFJT PROPSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954863.72$ 8/6/2019 65025 FOODSENIOR BINGO ITEMSPRCS/FLEETWOOD CNTR WM SUPERCENTER #1998IL6007625.84$ 8/6/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR GOODWILL RETAIL #161IL6020231.96$ 8/6/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR UNIQUE - 8007IL 60618 43.85$ 8/6/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR ALLEGRO DANCE BOUTIQUEIL6020117.99$ 8/7/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR GIZMOS FUN FACTORY - CIL60462660.00$ 8/7/2019 62507 FIELD TRIPSDEPOSIT FOR SUMMER DISCOVERY FIELD TRIPPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548251.32$ 8/8/2019 65025 FOOD1. SENIOR BINGO2. SUMMER FOOD BREAKFAST 3. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548168.44$ 8/8/2019 65025 FOOD1. SENIOR BINGO2. SUMMER FOOD BREAKFAST 3. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954812.49$ 8/8/2019 65025 FOOD1. SENIOR BINGO2. SUMMER FOOD BREAKFAST 3. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 4.00$ 8/8/2019 65110 REC PROGRAM SUPPLIESFJT COSTUME SUPPLIESPRCS/FLEETWOOD CNTR GOODWILL RETAIL #161IL6020220.96$ 8/8/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR MARSHALLS #0245IL6020239.98$ 8/8/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR TARGET 00009274IL6020269.56$ 8/8/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548320.90$ 8/9/2019 65025 FOODSUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTR THE SALVATION ARMY #02IL600765.48$ 8/9/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR GOODWILL RETAIL #161IL602024.99$ 8/9/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR TARGET 00009274IL6020231.99$ 8/9/2019 65110 REC PROGRAM SUPPLIESFJT COSTUMESPRCS/FLEETWOOD CNTR NEWTOWN CLEANERSIL6020346.50$ 8/9/2019 62245 OTHER EQ MAINTDUST MOPS & TABLE CLOTHS CLEANINGPRCS/FLEETWOOD CNTR CHICAGO COSTUME WAREHOIL6061413.99$ 8/9/2019 65110 REC PROGRAM SUPPLIESFJT THEATRICAL MAKEUPPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954856.65$ 8/12/2019 65025 FOOD1. SUMMER FOOD BREAKFAST 2. FJCC KITCHEN ITEMS3. SUMMER FOOD BREAKFASTPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI49548221.43$ 8/12/2019 65025 FOOD1. SUMMER FOOD BREAKFAST 2. FJCC KITCHEN ITEMS3. SUMMER FOOD BREAKFASTOctober 14, 2019Page 6 of 11138 of 685 BMO Credit Card Statement for the Period ending August 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI4954842.95$ 8/12/2019 65110 REC PROGRAM SUPPLIES1. SUMMER FOOD BREAKFAST 2. FJCC KITCHEN ITEMS3. 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CUEVAOctober 14, 2019Page 8 of 11140 of 685 BMO Credit Card Statement for the Period ending August 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPUBLIC WORKS/PLAN-ENG 22 - EC - LOU MALNATISIL6020174.63$ 8/21/2019 65025 FOODLUNCH FOR STAFF CIP MEETINGPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA3033920.79$ 7/26/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEINNER TUBEPUBLIC WORKS/SERVICE ULINE SHIP SUPPLIESWI53158617.83$ 7/26/2019 65090 SAFETY EQUIPMENTSAFETY GEARPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL6007722.00$ 7/26/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHAINSAW OILPUBLIC WORKS/SERVICE SHELL OIL 57444176606IL6020266.90$ 7/26/201965035 PETROLEUM PRODUCTSFUELPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL60202115.66$ 7/26/2019 65085 MINOR EQUIP & TOOLSSTORAGE TOTES FOR STREET CLEANING SIGNSPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL60202234.82$ 7/26/2019 65085 MINOR EQUIP & 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OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICALS (KROMER) PRESSURE WASHER PARTSPUBLIC WORKS/SERVICE ULINE SHIP SUPPLIESWI53158616.83$ 8/8/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSLAMINATORS FOR STREET CLEANING SIGNSPUBLIC WORKS/SERVICE ULINE SHIP SUPPLIESWI531581,253.73$ 8/8/2019 65625 FURNITURES AND FIXTURESPALLET STORAGE RACKS FOR TRUCK BAYPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL60077284.00$ 8/8/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALOILSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020256.86$ 8/8/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTORAGE, CHEMICALS (KROMER)PUBLIC WORKS/SERVICE WEATHERTECH DIRECT LLCIL60440127.95$ 8/8/2019 65085 MINOR EQUIP & TOOLSFLOOR MATS FOR NEW TRUCK #160PUBLIC WORKS/SERVICE CONTINENTAL RESEARCH CMO63110200.00$ 8/8/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEHEAVENLY BLUE CHEMICALPUBLIC WORKS/SERVICE MENARDS E-COMMERCEWI5470339.98$ 8/9/2019 65085 MINOR EQUIP & TOOLSPPEPUBLIC WORKS/SERVICE GRAINGERIL 60045 57.42$ 8/9/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPUMP PARTS (BALL FIELD)PUBLIC WORKS/SERVICE BEST BUY 00003137IL60202299.96$ 8/9/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSCAMERA PHOTO PAPERPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020234.82$ 8/12/2019 65085 MINOR EQUIP & TOOLSPAINT AND POWER SUPPLY FOR OFFICEPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL602028.90$ 8/12/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSTOOLS AND SUPPLIESPUBLIC WORKS/SERVICE CONTINENTAL RESEARCH CMO63110428.04$ 8/12/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALGRAFITTI REMOVAL CHEMICALSPUBLIC WORKS/SERVICE CONTINENTAL RESEARCH CMO63110406.45$ 8/12/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHEAVENLY BLUEPUBLIC WORKS/SERVICE AMERICAN SWING PRODUCTNV89521149.05$ 8/12/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEPLAYGROUND EQUIPMENTPUBLIC WORKS/SERVICE PROSNOWFIGHTMEMBERSPIA52240170.00$ 8/13/2019 62295 TRAINING & TRAVELPROFESSIONAL SNOW FIGHTERS MEMBERSHIP AND SNOW SEMINAR TICKETSPUBLIC WORKS/SERVICE HALLORAN POWER EQUIPMEIL60074525.00$ 8/13/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBED EDGER RENTALPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL60077119.89$ 8/14/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEGAS CAN PARTSPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PRIL60103825.20$ 8/14/2019 65115 TRAFFIC CONTROL SUPPLIES36" DO NOT ENTER SIGNS AND ARROW SIGNSPUBLIC WORKS/SERVICE SHELL OIL 57444176606IL60202107.60$ 8/14/201965035 PETROLEUM PRODUCTSFUELPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL602028.45$ 8/14/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSTOOLS AND SUPPLIESPUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQFL33144474.05$ 8/15/2019 65625 FURNITURES AND FIXTURESRECYCLING CANS FOR BUSINESS DISTRICTPUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQFL33144474.05$ 8/15/2019 65625 FURNITURES AND FIXTURESRECYCLING CANS FOR BUSINESS DISTRICTPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL60202271.41$ 8/15/2019 65085 MINOR EQUIP & TOOLSPAINT FOR BUSINESS DISTRICT CANSPUBLIC WORKS/SERVICE REINDERS - SUSSEX CSWI5308998.47$ 8/16/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSANDPRO PARTSPUBLIC WORKS/SERVICE ULINE SHIP SUPPLIESWI53158866.44$ 8/16/2019 65625 FURNITURES AND FIXTURESPALLET STORAGE RACKS FOR TRUCK BAYPUBLIC WORKS/SERVICE USPS PO 1626220204IL6020141.10$ 8/16/2019 62315 POSTAGECERTIFIED MAILINGS (6)PUBLIC WORKS/SERVICE EVANSTON LUMBERIL6020289.10$ 8/16/2019 62199 PRK MAINTENANCE & FURNITUR REPLACELUMBERPUBLIC WORKS/SERVICE GRAINGERIL 60045 21.52$ 8/19/2019 65085 MINOR EQUIP & TOOLSASSORTMENT OF BUNGEE CORDSPUBLIC WORKS/SERVICE HALLORAN POWER EQUIPMEIL60074(192.50)$ 8/19/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBED EDGER RENTALPUBLIC WORKS/SERVICE EVANSTON LUMBERIL60202135.00$ 8/19/2019 62199 PRK MAINTENANCE & FURNITUR REPLACELUMBER FOR PLAY EQUIPMENTPUBLIC WORKS/SERVICE PANINOS PIZZERIA ORIL60202197.63$ 8/19/2019 65025 FOODPIZZA LUNCH FOR MSYEP LAST DAY OF SUMMER PROGRAMPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020220.98$ 8/19/2019 62199 PRK MAINTENANCE & FURNITUR REPLACELAWN BAGS AND GLOVESPUBLIC 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PUMP.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL600071,989.00$ 8/9/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS12" FLANGE VALVE.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 103.95$ 8/9/2019 65702 WATER GENERAL PLANTWIRE MARKERS FOR THE 6" BOOSTER PUMP.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008970.23$ 8/9/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMECHANIC RAGS.PUBLIC WORKS/WTR PROD CALIBRATION TECHNOLOGIMO65201604.64$ 8/9/2019 65702 WATER GENERAL PLANTLOW LIFT BASEMENT CHLORINE DETECTOR.PUBLIC WORKS/WTR PROD SUPERBREAKERSNY1001689.14$ 8/12/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHT MODULE.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL600071,998.55$ 8/12/2019 65085 MINOR EQUIP & TOOLSNEW TAPPING MACHINE FOR LINED WATERMAINS.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL6000749.00$ 8/12/2019 65085 MINOR EQUIP & TOOLSNEW TAPPING MACHINE FOR LINED WATERMAINS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008958.92$ 8/12/2019 65090 SAFETY EQUIPMENTFIRST AID SUPPLIES.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008956.31$ 8/12/2019 65040 JANITORIAL SUPPLIESFLOOR DEGREASER.PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANYIL605042,100.00$ 8/12/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS16" X 8" TAPPING SADDLE AND VALVE.PUBLIC WORKS/WTR PROD 1000BULBS.COMTX75041133.35$ 8/12/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEMERGENCY LIGHT.PUBLIC WORKS/WTR PROD MSCNY 11747 25.52$ 8/13/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL DOOR LATCH.PUBLIC WORKS/WTR PROD USA BLUE BOOKIL6008594.44$ 8/13/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOAT SWITCH.PUBLIC WORKS/WTR PROD BOSS SAFETY PRODUCTSCA92688137.67$ 8/13/2019 65090 SAFETY EQUIPMENTRESPIRATOR FIT TESTING KIT.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY13340243.19$ 8/14/2019 65090 SAFETY EQUIPMENTWORK GLOVES AND RESPIRATOR.PUBLIC WORKS/WTR PROD GIH GLOBALINDUSTRIALEQFL3314498.99$ 8/14/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEMERGENCY LIGHT BATTERIES.PUBLIC WORKS/WTR PROD GEMPLERSWI 53546 291.90$ 8/14/2019 65090 SAFETY EQUIPMENTOVERBOOTS.PUBLIC WORKS/WTR PROD REPUBLIC BUSINESS CREDLA701704,387.72$ 8/14/2019 62410 LEAD SERVICE ABATEMENTLEAD ABATEMENT - WATER FILTERS AND PITCHERS FOR RESIDENTS.PUBLIC WORKS/WTR PROD CONSTRUCTION CONCEPTSAZ85390515.16$ 8/14/2019 65085 MINOR EQUIP & TOOLSPARTNER SAW PARTS.PUBLIC WORKS/WTR PROD GARVIN A SOUTHWIRE BUSIL6013181.62$ 8/15/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL STRUT CLAMPS.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY13340118.10$ 8/16/2019 65090 SAFETY EQUIPMENTHEARING PROTECTION.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY13340810.47$ 8/16/2019 65090 SAFETY EQUIPMENTWORK GLOVES.PUBLIC WORKS/WTR PROD VWR INTERNATIONAL INCPA19087225.07$ 8/16/2019 65075 MEDICAL & LAB SUPPLIESPHENYLARSINE OXIDE FOR CHLORINE.PUBLIC WORKS/WTR PROD POLYCASEOH 44011 117.47$ 8/16/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL ENCLOSURES.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL60089189.00$ 8/16/2019 65085 MINOR EQUIP & TOOLSELECTRICAL TEST METER.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008931.16$ 8/16/2019 65085 MINOR EQUIP & TOOLSSCREWDRIVER SET.PUBLIC WORKS/WTR PROD JC LICHT - 1252 - EVANIL6020152.00$ 8/16/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL6012691.35$ 8/19/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL CHAIN.PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902IL60202233.95$ 8/19/2019 65085 MINOR EQUIP & TOOLSSHOWER HEAD AMD ANGLE GRINDER.PUBLIC WORKS/WTR PROD HACH COMPANYCO80538395.87$ 8/19/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCL-17 TUBING PARTS.PUBLIC WORKS/WTR PROD FIRE HOSE DIRECTNC28117673.22$ 8/20/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBASIN CLEANING HOSE.PUBLIC WORKS/WTR PROD GEMPLERSWI 53546 52.99$ 8/20/2019 65090 SAFETY EQUIPMENTOVERBOOT.PUBLIC WORKS/WTR PROD USA BLUE BOOKIL6008547.71$ 8/20/2019 65075 MEDICAL & LAB SUPPLIESCONDUCTIVITY STD.PUBLIC WORKS/WTR PROD PURE ELECTRICIL6064553.55$ 8/20/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL ENCLOSURES.PUBLIC WORKS/WTR PROD 1000BULBS.COMTX7504183.70$ 8/20/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED LIGHT BULBS.PUBLIC WORKS/WTR PROD TFS FISHER SCI ATLGA300241,472.10$ 8/21/2019 65075 MEDICAL & LAB SUPPLIESMEMBRANE FILTERS.PUBLIC WORKS/WTR PROD GIH GLOBALINDUSTRIALEQFL33144429.00$ 8/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDRINKING FOUNTAIN.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 9.25$ 8/21/2019 65090 SAFETY EQUIPMENTCHEMICAL RESISTANT GLOVES.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 231.29$ 8/22/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDOOR CLOSER AND BELT PULLEYS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008994.94$ 8/22/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWIRE DUCT.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 155.84$ 8/23/2019 65702 WATER GENERAL PLANTPIPE FLANGES FOR THE 6" BOOSTER PUMP.PUBLIC WORKS/WTR PROD GARVIN A SOUTHWIRE BUSIL60131105.02$ 8/23/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL BOXES.ALL OTHER AUGUST 2019 TOTAL191,132.89$ SUMMARY:LOCAL EVANSTON SPEND (271 transactions)36,084.60$ October 14, 2019Page 10 of 11142 of 685 BMO Credit Card Statement for the Period ending August 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONALL OTHER NON-EVANSTON (473 transactions)155,048.29$ 191,132.89$ October 14, 2019Page 11 of 11143 of 685 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: Amazon Credit Card Activity- BMO Date: October 8, 2019 Recommended Action: Staff recommends approval of the City of Evanston ’s BMO Amazon Credit Card Activity for the period ending August 26, 2019. Summary: Amazon Credit Card Activity – Period Ending August 26, 2019 BMO $ 2,885.63 Attachments: Amazon August Credit Card Transactions For City Council Meeting of October 14, 2019 Item A3 Business of the City by Motion: Amazon Credit Card Activity For Action Memorandum 144 of 685 BMO Credit Card Statement for the Period ending August 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT AMAZON PRIME WA 98109 119.00$ 8/16/2019 62360 MEMBERSHIP DUES MEMBERSHIP DUESPRCS/RECREATION AMAZON.COM MA3JE21Y0 WA 98109 165.56$ 8/6/2019 65110 REC PROGRAM SUPPLIES TUBEADMIN SVCS/FAC MGMT AMAZON.COM MA6NG5NZ0 WA 98109 791.30$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIAL HAND DRYERSADMIN SVCS/INFO SYS AMAZON.COM MO92Z6F82 WA 98109 13.99$ 8/15/2019 65555 PERSONAL COMPUTER EQ WIRE MOLDINGADMIN SVCS/INFO SYS AMZN MKTP US MA0CQ13D1 WA 98109 245.50$ 7/26/2019 62250 COMPUTER EQUIPMENT MAINT VIDEOCARD TICKET 29038ADMIN SVCS/INFO SYS AMZN MKTP US MA3343ID2 WA 98109 55.98$ 8/12/2019 65095 OFFICE SUPPLIES IT OFFICE ORGANIZATION SUPPLIESADMIN SVCS/INFO SYS AMZN MKTP US MA3NE51H0 WA 98109 26.99$ 8/6/2019 65095 OFFICE SUPPLIES IT ORGANIZATION SUPPLIESADMIN SVCS/FAC MGMT AMZN MKTP US MA3WM0GR2 WA 98109 45.80$ 7/30/2019 65050 BUILDING MAINTENANCE MATERIAL FILTERADMIN SVCS/INFO SYS AMZN MKTP US MA41M41E0 WA 98109 49.49$ 8/6/2019 65095 OFFICE SUPPLIES IT ORGANIZATION SUPPLIESADMIN SVCS/INFO SYS AMZN MKTP US MA47X2PD0 WA 98109 16.99$ 8/7/2019 62250 COMPUTER EQUIPMENT MAINT EPSON POWER ADAPTER TKT 29238ADMIN SVCS/FAC MGMT AMZN MKTP US MA4B25P51 WA 98109 29.31$ 8/1/2019 65050 BUILDING MAINTENANCE MATERIAL BUILDING SUPPLIESPRCS/RECREATION AMZN MKTP US MA4FK4740 WA 98109 49.95$ 8/19/2019 65085 MINOR EQUIP & TOOLS REACHER GRABBER TOOLSADMIN SVCS/FAC MGMT AMZN MKTP US MA4GO0ZQ0 WA 98109 271.67$ 7/31/2019 65050 BUILDING MAINTENANCE MATERIAL PUMP FOR ROOF CONDENSERSADMIN SVCS/FAC MGMT AMZN MKTP US MA4LY6D60 WA 98109 96.35$ 8/15/2019 65050 BUILDING MAINTENANCE MATERIAL VAN STOCKADMIN SVCS/INFO SYS AMZN MKTP US MA4V24I82 WA 98109 69.49$ 8/12/2019 65095 OFFICE SUPPLIES IT OFFICE ORGANIZATION SUPPLIESADMIN SVCS/FAC MGMT AMZN MKTP US MA5O87WL0 WA 98109 17.98$ 8/23/2019 65050 BUILDING MAINTENANCE MATERIAL BUILDING SUPPLIESPRCS/RECREATION AMZN MKTP US MA5VE5UW0 WA 98109 12.99$ 8/20/2019 65095 OFFICE SUPPLIES MAGNETIC TAPEADMIN SVCS/FAC MGMT AMZN MKTP US MA6CZ0K42 WA 98109 52.98$ 8/7/2019 65050 BUILDING MAINTENANCE MATERIAL STOCK AND GLOVESADMIN SVCS/INFO SYS AMZN MKTP US MA6JU0EO0 WA 98109 595.05$ 8/2/2019 62250 COMPUTER EQUIPMENT MAINT SSD'S FOR COMPUTERSADMIN SVCS/INFO SYS AMZN MKTP US MA6P68012 WA 98109 26.97$ 7/29/2019 62250 COMPUTER EQUIPMENT MAINT HEADSET CABLESADMIN SVCS/FAC MGMT AMZN MKTP US MA7WE8S71 WA 98109 59.80$ 8/9/2019 65060 MATERIALS TO MAINTAIN AUTOSL PARTS HIGH POWER RELAYADMIN SVCS/INFO SYS AMZN MKTP US MA9579IS2 WA 98109 45.98$ 8/9/2019 65095 OFFICE SUPPLIES IT OFFICE ORGANIZATION SUPPLIESADMIN SVCS/FAC MGMT AMZN MKTP US MO2OK3FW2 WA 98109 12.56$ 8/15/2019 65050 BUILDING MAINTENANCE MATERIAL VAN STOCKADMIN SVCS/FAC MGMT AMZN MKTP US MO6I771W2 WA 98109 13.95$ 8/23/2019 65050 BUILDING MAINTENANCE MATERIAL STEELAMAZON AUGUST 2019 TOTAL2,885.63$ October 14, 2019Page 1 of 1145 of 685 For City Council Meeting of October 14, 2019 Item A4 Business of the City by Motion: Single Audit Report for FY 2018 For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Andrew Villamin, Accounting Manager Subject: Single Audit for FY 2018 Date: October 14, 2019 Recommended Action: Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2018. Summary: The Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. The Single Audit Act and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, requires entities that expend equal to or in excess of $750,000 in federal awards in a fiscal year to have an audit performed in accordance with the Single Audit Act. Since the City of Evanston expended more than $750,000 in federal awards for Fiscal Year 2018, the single audit was carried out by our Auditors, Prado & Renteria / Sikich, LLP. Almost $3.7 million was expended in 2018 according to the enclosed audit report. The audit report must be issued within nine months of the end of the fiscal year. The Finance division, working with other operating departments and our auditors, has completed the Single Audit. Once again, the auditors have expressed an unqualified opinion, meaning our financial reports fairly state the City’s financial position with respect to the City’s Federal programs. No management letter comments were provided by the Auditor. Attachment: FY 2018 Single Audit Report Memorandum 146 of 685 CITY OF EVANSTON, ILLINOIS Single Audit Reports For the Year Ended December 31, 2018 147 of 685 TABLE OF CONTENTS Independent Auditors’ Report on Schedule of Expenditures of Federal Awards 1-2 Schedule of Expenditures of Federal Awards 3-4 Notes to Schedule of Expenditures of Federal Awards 5-7 Independent Auditors’ Report on Compliance for Each Major Program and on Internal Control over Compliance Required by the Uniform Guidance 8-9 Schedule of Findings and Questioned Costs 10-11 148 of 685 1 INDEPENDENT AUDITORS’ REPORT The Honorable Stephen H. Hagerty, Mayor and Members of the City Council Evanston, Illinois Report on the Schedule of Expenditures of Federal Awards We have audited the accompanying Schedule of Expenditures of Federal Awards of the City of Evanston, Illinois (City), for the year ended December 31, 2018 and the related notes (the financial statement). Management’s Responsibility for the Schedule of Expenditures of Federal Awards Management is responsible for the preparation and fair presentation of this financial statement in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of a financial statement that is free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on this financial statement based on our audit.We conducted our audit in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S.Code of Federal Regulation Part 200,Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether the financial statement is free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statement. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion of the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statement. 149 of 685 2 We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statement referred to above presents fairly, in all material respects, the expenditures of federal awards of the City for the year ended December 31, 2018,in accordance with accounting principles generally accepted in the United States of America. Chicago, Illinois September 9,2019 150 of 685 Federal CFDA Identifying Award Passed-Through Federal Number Number Date to Subrecipients Expenditures DEPARTMENT OF AGRICULTURE Passed through the Illinois State Board of Education Child and Adult Care Food Program 10.558 ISBE 13-4225-00 - 05-016-510P-00 January 1, 2017 N/A 59,478 Passed through the Illinois State Board of Education Summer Food Service Program for Children 10.559 ISBE 13-4225-00 - 05-016-510P-00 June 12, 2018 N/A 146,130 Total Department of Agriculture 205,608 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants Entitlement year 40 14.218 B14MC-170012 June 18, 2014 9,812 216,515 Entitlement year 41 14.218 B15MC-170012 June 15, 2015 759 Entitlement year 42 14.218 B16MC-170012 July 20, 2016 1,952 Entitlement year 43 14.218 B17MC-170012 October 31, 2017 49,438 188,259 Entitlement year 44 14.218 B18MC-170012 July 31, 2018 176,448 1,118,634 Total Community Development Block Grants/Entitlement Grants *235,698 1,526,119 Emergency Solutions Grant Program 14.231 E16MC-17012 July 20, 2016 9,545 12,224 Emergency Solutions Grant Program 14.231 E17MC-17012 October 31, 2017 122,846 130,623 Emergency Solutions Grant Program 14.231 E18MC-17012 July 31, 2018 67,925 67,925 Total Emergency Solutions Grant Program 200,316 210,772 Home Investment Partnerships Program 14.239 M15-MC-170218 June 18, 2015 55,018 55,018 Home Investment Partnerships Program 14.239 M16-MC-172018 July 20, 2016 116,734 120,607 Home Investment Partnerships Program 14.239 M17-MC-172018 October 31, 2017 54,737 129,527 Home Investment Partnerships Program 14.239 M18-MC-172018 July 31, 2018 26,840 30,144 Total Home Investment Partnerships Program 253,329 335,296 ARRA - Neighborhood Stabilization Program 14.256 S10-MC-170012 January 14, 2010 N/A 33,844 Total Department of Housing and Urban Development 2,106,031 DEPARTMENT OF JUSTICE Bulletproof Vest Partnership Program 16.607 2018BUBX18092480 August 18, 2018 N/A 7,064 Body Worn Camera Policy and Implementation 16.835 2017-BC-BX-0085 September 29, 2017 13,231 73,779 Body Worn Camera Policy and Implementation 16.835 2016-BC-BX-K088 September 26, 2016 34,765 139,277 Total Body Worn Camera Policy and Implementation 47,996 213,056 Total Department of Justice 220,120 DEPARTMENT OF TRANSPORTATION Highway Planning and Construction 20.205 P-91-301-16 September 20, 2018 N/A 176,490 Highway Planning and Construction 20.205 C-91-467.12 October 1, 2011 N/A 47,246 Highway Planning and Construction 20.205 C-91-118-17 April 21, 2017 N/A 5,796 Total Highway Planning and Construction 229,532 Passed through Illinois Department of Transportation State and Community Highway Safety (STEP)20.600 700OP170064/800OP18007 October 1, 2016 N/A 49,865 Total Department of Transportation 279,397 DEPARTMENT OF ENVIRONMENTAL PROTECTION AGENCY Passed through the Illinois Department of Public Health Beach Monitoring and Notification Program Implementation Grant 66.472 75380200E July 1, 2016 N/A 7,800 Passed through Illinois Environmental Protection Agency Capitalization Grants for Drinking Water State Revolving Funds 66.468 L17-5107 September 7, 2018 N/A 539,610 Total Department of Environmental Protection Agency 547,410 DEPARTMENT OF HEALTH AND HUMAN SERVICES Passed through Suburban Area Agency on Aging Special Programs for the Aging Title III, Part B Grants for Supportive Services and Senior Centers 93.044 B3 OMB/T3BO Ombudsman September 26, 2018 N/A 56,714 Special Programs for the Aging Title III Part C Nutrition Services 93.045 T3C1 September 26, 2018 N/A 43,226 Total Aging Cluster 99,940 Passed through the Illinois of Department of Public Health Public Health Emergency Preparedness 93.074 5NU90TP921904-01-00 AGREEMT 87180027F May 1, 2017 N/A 56,068 Public Health Emergency Preparedness 93.074 CSFA 482-00-0265 #87180103F June 2, 2016 N/A 31,866 Total Public Health Emergency Preparedness 87,934 Total Department of Health and Human Services 187,874 CITY OF EVANSTON, ILLINOIS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2018 Federal Grantor/Pass-Through Grantor/ Program Title * = Denotes as a major program See Accompanying Notes to Schedule of Expenditures of Federal Awards 3151 of 685 Federal CFDA Identifying Award Passed-Through Federal Number Number Date to Subrecipients Expenditures CITY OF EVANSTON, ILLINOIS SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31, 2018 Federal Grantor/Pass-Through Grantor/ Program Title DEPARTMENT OF HOMELAND SECURITY Passed through the Illinois Emergency Management Agency Emergency Management Performance Grants 97.042 917EMAEVANS April 27, 2018 N/A 31,697 Emergency Management Performance Grants 97.042 817EMAEVANS April 27, 2018 N/A 28,802 Total Emergency Management Performance Grants 60,499 Total Department of Homeland Security 60,499 NATIONAL ENDOWMENT OF THE ARTS Promotion of the Arts 45.024 19926 April 21, 2017 N/A 5,020 Pass thru Museum and Library Science to Loyola University National Leadership Grants 45.312 MG-77-16-0118-16 December 1, 2016 N/A 35,974 Total National Endowment of the Arts 40,994 NATIONAL FISH AND WILDLIFE FOUNDATION Migratory Bird Habitat 15.663 NFWF ID2005.16.054554 December 16, 2016 N/A 24,736 Total National Fish and Wildlife Foundation 24,736 Total Expenditures of Federal Awards 3,672,669$ * = Denotes as a major program See Accompanying Notes to Schedule of Expenditures of Federal Awards 4152 of 685 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31,2018 5 NOTE 1 –REPORTING ENTITY This report on Federal Awards includes the federal awards of the City of Evanston, Illinois. The reporting entity for the city is based upon criteria established by the Governmental Accounting Standards Board (GASB). The City of Evanston is the primary government according to GASB criteria. On April 30, 2014, the Township was discontinued and dissolved following the March 18, 2014 general election vote taken by the registered voters of the Evanston Township. Pursuant to 60 ILCS 1/27-15 and 1/27-20, effective 12:00 a.m. May 1, 2014, the City of Evanston assumed all rights, powers, assets, property, obligations and duties of the Evanston Township, including the responsibilities of providing the services that were previously provided by the Township. Beginning May 1, 2014, the functions of the Township are reported along with the City. NOTE 2 –BASIS OF PRESENTATION The accounting records for some grant programs are maintained on the modified accrual basis of accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the liability is incurred. The accounting records for other grant programs are maintained on the accrual basis, i.e., when the revenue has been earned and the liability is incurred. The information in this schedule is presented in accordance with the requirements of OMB Uniform Guidance. NOTE 3 –SUBRECIPIENTS Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of Evanston provided federal awards to subrecipients as follows: Program Title Federal CFDA Number Amount Provided to Subrecipients Community Development Block Grants/Entitlement Grants 14.218 $235,698 Emergency Solutions Grant Program 14.231 $200,316 HOME Investment Partnerships Program 14.239 $253,329 Body Worn Camera Policy and Implementation 16.835 $47,996 153 of 685 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31,2018 6 NOTE 4 –PROGRAM INCOME The City of Evanston received the following program income amounts for the year ended December 31, 2018. The balances of receipts are from letter of credit drawdowns for the program. The program expenditures for the year include expenditures of this program income. Program Title Federal CFDA Number Amount Community Development Block Grants/Entitlement Grants 14.218 $131,497 Home Investment Partnerships Program 14.239 $27,384 NOTE 5–NOTES RECEIVABLE OUTSTANDING The City of Evanston has several notes receivable outstanding as of December 31, 2018. These loans are for various uses.The Community Development Block Grants/Entitlement Grants Loan funds a number of programs to make decent housing available and affordable to low-and moderate-income families, and to help low-and moderate-income residents maintain their property.The Home Investment Partnerships Program Loan provides loans to housing developers to acquire,rehab or construct housing for low and moderate income households. Program Title Federal CFDA Number Amount Community Development Block Grants/Entitlement Grants 14.218 $1,907,988 Home Investment Partnerships Program 14.239 $5,034,702 The notes receivable balances are not subject to continuing OMB Uniform Guidance compliance requirements. NOTE 6–LOANS PAYABLE OUTSTANDING The City of Evanston has the following loans payable outstanding as of December 31, 2018. These loans are from The Capitalization Grants for Drinking Water and Clean Water State Revolving Funds. Projects funded were the sewer lining at Emerson and Davis streets, rehab of large diameter sewers and rehab of the Cleveland street sewer. 154 of 685 CITY OF EVANSTON, ILLINOIS NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended December 31,2018 7 NOTE 6–LOANS PAYABLE OUTSTANDING -Continued Program Title Federal CFDA Number Amount Capitalization Grants for Drinking Water State Revolving Funds 66.468 $893,091 Capitalization Grants for Clean Water State Revolving Funds 66.458 $910,802 The loan payable balances are not subject to continuing OMB Uniform Guidance compliance requirements. NOTE 7 –NONCASH ASSISTANCE Of the federal expenditures presented in the schedule of expenditures of federal awards,the City of Evanston did not receive any noncash assistance during the year ended December 31, 2018. NOTE 8 –FEDERAL INSURANCE The City of Evanston had no federal insurance for the year ended December 31, 2018. NOTE 9 –INDIRECT COST RATE The City of Evanston has not elected to use the 10% de minimis indirect cost rate. 155 of 685 8 INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE The Honorable Stephen H. Hagerty, Mayor and Members of the City Council Evanston,Illinois Report on Compliance for Each Major Federal Program We have audited the City of Evanston, Illinois (City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on the City’s major federal programs for the year ended December 31, 2018. The City’s major federal programs are identified in the summary of auditors’results section of the accompanying schedule of findings and questioned costs. Management’s Responsibility Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditor’s Responsibility Our responsibility is to express an opinion on compliance for the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States;and the audit requirements of Title 2 U.S.Code of Federal Regulation Part 200,Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City’s compliance. 156 of 685 9 Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2018. Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Chicago, Illinois September 9,2019 157 of 685 CITY OF EVANSTON, ILLINOIS SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2018 10 SECTION I –SUMMARY OF AUDITORS’ RESULTS Financial Statements 1)Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP:Unmodified 2) Internal control over financial reporting: ·Material weakness(es) identified?Yes X No ·Significant deficiency(ies) identified?X Yes None reported 3) Noncompliance material to financial statements noted?Yes X No Federal Awards 1) Internal control over major federal programs: ·Material weakness(es) identified?Yes X No ·Significant deficiency(ies) identified?Yes X None reported 2) Type of auditors’ report issued on compliance for major federal programs:Unmodified 3) Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)?Yes X No Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.218 Community Development Block Grants/Entitlement Grants Dollar threshold used to distinguish between type A and type B Programs:$750,000 Auditee qualified as low risk auditee?Yes X No 158 of 685 CITY OF EVANSTON, ILLINOIS SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2018 11 SECTION II –FINANCIAL STATEMENT FINDINGS See finding noted in the separate report titled “Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards”. SECTION III –FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS No matters were reported. SECTION IV –PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS None. 159 of 685 For City Council Meeting of October 14, 2019 Item A5 Business of the City by Motion: Award Contract for Chess Camps For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director Parks, Recreation and Community Services Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Contract Award for Chess Camps – RFP #19-28 Date: October 14, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement with Fambro Management, LLC dba Chess Scholars and Afternoon Enrichment Solutions (1292 Barclay Blvd., Buffalo Grove, IL 60089) for the City of Evanston Chess Camps run by Chandler-Newberger Community Center. The contract is for three (3) years with a mutual option to renew for two (2) additional one (1) year options. The contract period will run from January 6, 2020 through December 31, 2022. Funding Source: Revenue from program registrations are deposited into General Fund Chandler Account 100.30.3035.53565 and instruction expenses are paid from 100.30.3035.62505. Compensation for the vendor is not to exceed $350.00 per week/per child. In 2018 and 2019 revenues collected totaled $56,008.77. The City’s share of net revenue came to $16,802.63. The vendor and city have the mutual option to agree on a new minimum fee per class each fiscal year. Vendor compensation will remain the same through the term of the entire contract. Summary: Request for Proposal 19-28 were solicited for Chess camps in June 2019. The Parks, Recreation and Community Services (PRCS) Department directly solicited four vendors as well as advertised in the Pioneer Press and Demand Star to run a comprehensive robotics and coding camp to be run at the Chandler-Newberger Community Center. One proposal was submitted for instruction of the Parks, Recreation & Community Services Chess camp. Memorandum 160 of 685 Page 2 of 2 Vendor Address Chess Scholars 1292 Barclay Boulevard, Buffalo Grove, IL 60089 Chess Scholars provides quality, fun, educational enrichment programs to over 1000+ schools nationwide. Programs are offered to children ages 4-13 and motivate students to learn and grow through their belt testing program. Chess Scholars teaches over 30,000 children per year. Chess Scholars is certified as a Minority Owned Business Enterprise through both the State of Illinois and the National Minority Supplier Development Council. Chess Scholars is responsible for providing qualified/certified instructors, all program equipment and determining curriculum (to be approved by PRCS staff). City staff will be responsible for processing all registration, promotion of the robotics and coding camps, coordinating use of the space for camps and overall administration of the program. Attachment: Professional Services Agreement 161 of 685 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Chess Camps (“the project”) RFP Number: 19-28 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 15th day of October, 2019, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Chess Scholars with offices located at 1292 Barclay Boulevard, Buffalo Grove, IL 60089 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $350.00 per student per week of camp. I. COMMENCEMENT DATE Consultant shall commence the Services on January 6, 2020 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by December 31, 2022. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – 162 of 685 Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Proposal No. # 19-28 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If 163 of 685 the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. 164 of 685 D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with 165 of 685 interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such 166 of 685 companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. 167 of 685 Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may 168 of 685 be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY 169 of 685 In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, 170 of 685 the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. 171 of 685 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _______________________ 172 of 685 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and Chess Scholars (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: January 6, 2020 II. COMPLETION DATE: December 31, 2022 III. FEES: IV. SERVICES/SCOPE OF WORK: As defined in RFP #19-28 (Exhibit B) and Consultants Response to Proposal (Exhibit C) Dated: ______________ 173 of 685 For City Council Meeting of October 14, 2019 Item A6 Business of the City by Motion: Special Event – Vintage Garage Sale For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Parks, Recreation and Community Services Director Subject: Special Event: Vintage Garage Chicago – Evanston Edition Date: October 14, 2019 Recommended Action: Staff recommends approval of the event application from Vintage Promotions LLC for use of the 5th floor level of the Maple Avenue Self-Parking Garage on Sunday, May 17, July 19, and September 13, 2020, from 10 a.m. to 5 p.m., to host a Vintage Garage Sale, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Funding Source: Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. The license agreement fee for their use of the Maple Avenue Garage is $1,500 per event, for a total fee of $4,500 which will be deposited into the Maple Parking Garage Business Unit (Account 505.19.7037.53510). Summary: This year, Vintage Promotions, LLC hosted a successful Vintage Garage Sale in the Maple Avenue Garage on Sunday, May 19, July 21 and September 15, 2019 and they would like to return in 2020. The garage sale will feature 50 to 75 vendors selling vintage items only (25 years or older), such as clothing, accessories, jewelry, furniture, home decor, antiques, vinyl records, and memorabilia. Staff will be responsible for ensuring that all of the necessary information is submitted and requirements are met before event coordinators can receive a special event permit for the event. Attachments: Event application License Agreement Memorandum 174 of 685 175 of 685 176 of 685 177 of 685 178 of 685 179 of 685 180 of 685 1 LICENSE AGREEMENT This License Agreement (the “License”) is made and entered into this ____ day of __________, 2019, by and among the City of Evanston, an Illinois municipal corporation, (the “Licensor” or “City”), Vintage Promotions LLC, an Illinois limited liability company (the “Licensee”). Licensor grants this License to Licensee for use of the City of Evanston Maple Avenue Garage facility, 1800 Maple Avenue, Evanston, Illinois (“Garage”) for “Activity” as described below, subject to the following terms, conditions, and restrictions: SECTION 1. GRANT OF LICENSE, FEES 1.1 Grant of License, Fees. Licensor grants Licensee the right to use the Premises, as set forth herein, for the dates and times specified in this License for an event called “Vintage Garage” in which goods are sold by Licensee’s vendors. The parties agree to the following terms for the license:  The license fee is $1,500 per event, for a total fee of $4,500 and payable at the time of execution to the City of Evanston.  The License permits Licensee to use the 5th Floor of the Garage on Sunday May 17, July 19, and September 13, 2020 from 6:00 a.m. to 8:00 p.m. Licensee agrees that the City retains the right to cancel the events if public safety issues are not addressed or the Garage is left in a condition not acceptable to the City following an event.  The drive aisles will remain open during the event.  Licensee is responsible for returning the Garage to the condition prior to the event, including putting all garbage in receptacles and removal of all signs for the event. 1.2 Non-exclusivity of Certain Venues, Reservation of Rights. Licensee acknowledges and agrees that the Garage is open to the public and will be utilized during this time period, Licensee does not have exclusive control of the Garage. Licensor agrees to use commercially reasonable efforts, which do not result in Licensor incurring any costs or expenses, or otherwise result in the expenditure of funds, to not unreasonably interfere with Licensee’s Activity. 1.3 Nature of License. Licensee acknowledges and agrees that the rights granted by this License to enter upon the Garage and use the Garage is nothing more than a license granted solely for the purpose of exercising its rights and performing its duties under this License. Nothing set forth in this License creates a tenancy between the Licensor and Licensee or grants the Licensee possession of any Licensor property. SECTION 2. INSURANCE AND INDEMNIFICATION 2.1 Insurance. Licensee, at its own cost and expense, shall maintain and keep in force, commercial general liability and insurance against claims for personal injury or death, or property damage occurring on or about the Premises. Certificates of insurance, providing evidence of such coverage, shall be submitted to Licensor no later than 7 days prior to the first date of Licensee’s use of the Premises, as provided herein. Insurance shall be provided by a company licensed to do business in the state of Illinois and acceptable to 181 of 685 2 Licensor. 2.2 Insurance Limits. The policy or policies listed above shall provide at least a combined single limit of $500,000 per occurrence and, if an aggregate policy, it shall provide a minimum of $1 million. The policies must also include the City of Evanston, its officers, City Council, boards, agents and employees as an additional insured. 2.3 Indemnification and Release. Licensee hereby fully releases and discharges the City of Evanston, its officers, agents and employees from any liability or any loss, cost, damage, expense, injury or death arising from or in any manner connected with the License Agreement. Licensee agrees to indemnify, save harmless and defend the City of Evanston, its agents, officials and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorney’s fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of the License Agreement. 2.4 Theft/Loss. Neither the City of Evanston, nor its officers, agents or employees, shall be responsible for losses by Licensee or Licensee’s patrons, invitees, officers, agents, or employees due to theft or disappearance of equipment or other personal property of Licensee. In accepting delivery of property addressed to Licensee, the Mesa Arts Center is acting only for the accommodation of Licensee and shall not be liable for any loss or damage thereof. Licensee assumes all responsibility for any property placed in storage with the Mesa Arts Center, or otherwise left at the Mesa Arts Center during the run of an arrangement. SECTION 3. GENERAL CONDITIONS 3.1 Force Majeure. Failure to perform by Licensor due to a Force Majeure Event shall not be deemed a violation or breach hereof. A Force Majeure Event may include without limitation, fire, flood, earthquake, strikes or work stoppages, any interruption of utility services, suspension or interference with use caused by acts of God or acts of public enemy, riots or similar occurrences, order of court or administrative agencies, including orders of the Municipal Fire Marshall or building official. In the event of an occurrence as described above, the License Period shall terminate and Licensee will be refunded the license fee. 3.2 Assignment. Licensee shall not assign or otherwise transfer this License or any of its rights or duties under this License without first obtaining the written consent of Licensor, which may be granted or denied in Licensor’s sole discretion. 3.3 Authorization. The parties represent and warrant that the persons executing this License have full authority to bind the respective parties. 3.4 Governing Law. This License shall be governed by and construed under the laws of the State of Illinois and venue shall be in Cook County, Illinois. 3.5 No Third Party Beneficiaries. The City and Licensee acknowledge and agree that the terms, provisions, and conditions hereof are for the sole benefit of, and 182 of 685 3 may be enforceable solely by, the Licensor and Licensee. No third party beneficiaries are intended to be created under this License. 3.6 Severability. In the event that any phrase, clause, sentence, paragraph, section, article or other portion of this License shall become illegal, null or void or against public policy, the remaining portions of this License shall not be affected and shall remain in full force and effect. 3.7 Notices. Any notice, demand, request or other communication which any party may desire or may be required to give to any other party hereunder shall be given in writing at the addresses set forth below by any of the following means: (a) personal service; (b) electronic communication, by facsimile together with confirmation of transmission; (c) overnight courier; or (d) registered or certified United States mail, postage prepaid, return receipt requested. If to the Licensee: Vintage Promotions LLC 225 Burchell Avenue Highwood, IL 60040 If to the Licensor: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, Illinois 60201 With a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 183 of 685 4 IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the date executed by the Licensor. VINTAGE PROMOTIONS LLC CITY OF EVANSTON, an Illinois municipal corporation By:____________________________ By:__________________________ Print Name:_____________________ Print Name: Erika Storlie Its: ____________________________ Its: Interim City Manager 184 of 685 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Luke Stowe, Interim Director of Administrative Services Sean Ciolek, Division Manager of Facilities and Fleet Management Subject: Purchase of a Ford F-450 for Public Services Bureau Date: October 14, 2019 Recommended Action: Staff recommends City Council approval for the purchase of a 2019 Ford F-450 Chassis 4x4 SD Super Cab with a service body from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $96,864 for Public Services Bureau of the Public Works Agency. The vehicle is being purchased through the Suburban Purchasing Cooperative. Funding Source: Funding for the purchase of this vehicle will be from the FY 2020 Equipment Replacement Fund (Account 601.19.7780.65550). Summary: Replacement Vehicle #617 will be a 2019 Ford F-450 Chassis 4x4 SD Super Cab with a Service Body to be used by the Public Services Bureau for their daily operations. It will be utilized as the lead utility truck for asphalt road work. The vehicle will be used in different scenarios including towing a 2.5 ton roller, a skid steer and a hot box. It will also be equipped with a compressor for use with a jackhammer, and is in compliance with the EPA Diesel Fuel Standards. Vehicle #617 will replace existing Vehicle #619, a 2001 Ford F-350 4x4 Pickup, which has had 247 service visits, and $184,163.30 of in-house and outside vendor repairs. These repairs have extended well over the life of the vehicle. The existing vehicle will be auctioned. The replacement of this vehicle is crucial for safe, reliable and cost-effective operations. For City Council Meeting of October 14, 2019 Item A7 Business of the City by Motion: Purchase of Replacement Asphalt Truck For Action Memorandum 185 of 685 The recommended replacement unit purchase is as follows: Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor Streets 617 Ford F-450 Chassis 4x4 SD Super Cab with Service Body 2019 $96,864.00 SPC #181 Currie Ford Currie Motors is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner for the purchase of this unit. Currie Motors has been a responsive and responsible bid winner of the N.W.M.C. for many years and has provided efficient turn around to our ordering and timely delivery needs. There are no Evanston-based businesses that can provide these types of vehicles. Attachments Specifications & pricing for the one (1) vehicle 186 of 685 Prepared for: , CITY OF EVANSTON 2019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H) Price Level: 950 Client Proposal Prepared by: THOMAS SULLIVAN Office: 815-464-9200 Quote ID: evan Date: 09/10/2019 Currie Commercial Center | 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 1187 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN09/10/2019Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H)Price Level: 950 | Quote ID: evanMajor Equipment(Based on selected options, shown at right)Powerstroke 6.7L V-8 OHV w/diesel directinjection 330hpExterior: Oxford WhiteTorqShift 6 speed automatic w/ODInterior: Medium Earth Gray*4-wheel ABS*Brake assistance*Traction control* LT 225/70R19.5 G BSW AS S-rated tires*Battery with run down protection*Firm suspension*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, externalmemory control*Bluetooth streaming audio*Daytime running*Dual manual mirrors* Variable intermittent wipers*19.5 x 6 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*Tachometer*Message Center*Underseat ducts*Reclining front split-bench seats*60-40 folding rear split-bench*Vinyl seats*Side steps*Audio control on steering wheel*Front axle capacity: 7000 lbs.*Rear axle capacity: 13660 lbs.*Front spring rating: 6500 lbs.*Rear spring rating: 12880 lbs.*Frame section modulus: 12.7 cu.in.*Frame Yield Strength 50000 psi*Cab to axle: 84"* Axle to end of frame: 47.2"*Transmission PTO Provision*Engine retarderFuel EconomyAs Configured VehicleMSRPSTANDARD VEHICLE PRICE$44,000.00Order Code 650AN/CMonotone Paint ApplicationSTD192" WheelbaseSTD50-State Emissions SystemSTDOxford WhiteN/CMedium Earth GrayN/CEngine: 6.7L 4V OHV Power Stroke V8 Turbo DieselB20$9,010.00Transmission: TorqShift 6-Speed AutomaticN/C26.5 Gallon Mid Ship Fuel Tank$125.00Transmission Power Take-Off Provision$280.004x4 Electronic-Shift-On-The-Fly (ESOF)$185.00XL Value Package$1,000.00Platform Running Boards$445.00Rear View Camera & Prep Kit$415.00Exterior Backup Alarm (Pre-Installed)$140.00GVWR: 16,500 lb Payload PackageIncludedTires: 225/70Rx19.5G BSW A/PIncluded2188 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN09/10/2019Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H)Price Level: 950 | Quote ID: evanCityN/AHwyN/AAs Configured VehicleMSRPWheels: 19.5" Argent Painted SteelIncludedHD Vinyl 40/20/40 Split Bench SeatIncludedDual 78-AH 750 CCA BatteriesIncluded4.10 Axle RatioIncluded220 Amp Extra Heavy-Duty AlternatorIncluded4.2" Center-Stack ScreenIncludedRadio: AM/FM Stereo/MP3 PlayerIncludedSYNC Communications & Entertainment SystemIncludedChrome Front BumperIncludedSteering Wheel-Mounted Cruise ControlIncludedSUBTOTAL$55,600.00Destination Charge $1,595.00TOTAL$57,195.003189 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 09/10/2019 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H) Price Level: 950 | Quote ID: evan As Configured Vehicle Code Description MSRP Base Vehicle X4H Base Vehicle Price (X4H)$44,000.00 Packages 650A Order Code 650A N/C Includes: - GVWR: 16,500 lb Payload Package - Tires: 225/70Rx19.5G BSW A/P Optional spare is 225/70Rx19.5G BSW A/P. - Wheels: 19.5" Argent Painted Steel Hub covers/center ornaments not included. - HD Vinyl 40/20/40 Split Bench Seat Includes center armrest, cupholder, storage and driver's side manual lumbar. Powertrain 99T Engine: 6.7L 4V OHV Power Stroke V8 Turbo Diesel B20 $9,010.00 Includes Diesel Exhaust Fluid (DEF) tank, intelligent oil-life monitor and manual push-button engine-exhaust braking. Includes: - Dual 78-AH 750 CCA Batteries - 4.10 Axle Ratio - 220 Amp Extra Heavy-Duty Alternator 44W Transmission: TorqShift 6-Speed Automatic N/C (6R140). Includes SelectShift. X41 4.10 Axle Ratio Included STDGV GVWR: 16,500 lb Payload Package Included Wheels & Tires TGJ Tires: 225/70Rx19.5G BSW A/P Included Optional spare is 225/70Rx19.5G BSW A/P. 64Z Wheels: 19.5" Argent Painted Steel Included Hub covers/center ornaments not included. Seats & Seat Trim A HD Vinyl 40/20/40 Split Bench Seat Included Includes center armrest, cupholder, storage and driver's side manual lumbar. Other Options 4190 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 09/10/2019 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H) Price Level: 950 | Quote ID: evan As Configured Vehicle (cont'd) Code Description MSRP PAINT Monotone Paint Application STD 192WB 192" Wheelbase STD 96V XL Value Package $1,000.00 Includes: - 4.2" Center-Stack Screen - Radio: AM/FM Stereo/MP3 Player Includes 6 speakers. - SYNC Communications & Entertainment System Includes enhanced voice recognition with 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB port and steering wheel audio controls. - Chrome Front Bumper - Steering Wheel-Mounted Cruise Control 213 4x4 Electronic-Shift-On-The-Fly (ESOF) $185.00 Includes manual-locking hubs and auto rotary control on instrument panel. 62R Transmission Power Take-Off Provision $280.00 Includes mobile and stationary PTO modes. 65M 26.5 Gallon Mid Ship Fuel Tank $125.00 18B Platform Running Boards $445.00 872 Rear View Camera & Prep Kit $415.00 Upfitters kit includes camera with mounting bracket, 14' jumper wire and camera mounting and aiming instructions. Kit requires video display option to be added to unit. Reference order guide for additional information. Related option content: 872, 585 and 96V. Includes cab wiring, frame wiring to the rear most cross member and electrochromic mirror with 4" video display. 585 Radio: AM/FM Stereo/MP3 Player Included Includes 6 speakers. Includes: - SYNC Communications & Entertainment System Includes enhanced voice recognition with 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB port and steering wheel audio controls. 76C Exterior Backup Alarm (Pre-Installed)$140.00 Custom accessory. Fleet Options 525_Steering Wheel-Mounted Cruise Control Included Emissions 5191 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 09/10/2019 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H) Price Level: 950 | Quote ID: evan As Configured Vehicle (cont'd) Code Description MSRP 425 50-State Emissions System STD Interior Colors AS_04 Medium Earth Gray N/C Primary Colors Z1_01 Oxford White N/C Upfit Options DU-001 Monroe Upfit Quote ! 6 9SWB000593 $50,882.00 192 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 09/10/2019 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H) Price Level: 950 | Quote ID: evan As Configured Vehicle (cont'd) Code Description MSRP Description Amount NJPA/SOURCEWELL SKU NUMBERS 9TRR000722-5, 9TRR000722-OP1, 9TRR000722-OP2, 9TRR000722-OP3, 9TRR000722-OP6, 9TRR000722-OP7 9TRR000722-OP9, 9TRR000722-OP10, 9TRR000722-OP11, 9TRR000722-OP12, 9TRR000722- OP14, 9TRR000722-OP18, 9TRR000722-OP19, 9TRR000722-OP20, 9TRR000722-OP21, 9TRR000722-OP25 ----------------------------------------------------------------------------------------------------------------------------------- * MSS II 132" SERVICE BODY - STEEL UNDERSTRUCTURE - 48.5" LOAD SPACE - A60 GALVANNEALED DIAMOND PLATE FLOOR - 18 GA OUTER DOOR SKIN, DOUBLE PANEL DOOR CONSTRUCTION - STAINLESS STEEL ROTARY PADDLE LATCHES & BOLT-ON DOOR HINGES - NITROGEN GAS STRUT DOOR HOLDERS - AUTOMOTIVE BUBBLE TYPE & MECHANICAL DOOR SEALS - ADJUSTABLE COMPARTMENT TRAYS/SHELVES - 1) SHELF IN EACH FRONT & 2ND FRONT, HORIZONTAL & REAR COMPARTMENTS - KNEE BRACED SLAM ACTION TAILGATE - SEAMLESS WHEELHOUSE PANEL W/ POLY CARBONATE FENDER FLARES - LED S/T/T LIGHTS RECESSED IN POOCHED STEP BUMPER - ACRYLIC E-COAT IMMERSION PRIMER UNDER WHITE POWDER COAT FINISH - BODY UNDERCOATING - MTE DUR-A-BULL 'BED LINING ON LOAD SPACE FLOOR, SIDE WALLS & INSIDE PANEL OF BULKHEAD - MTE 'DUR-A-BULL' LINING ON FRONT SIDE OF B/HEAD ( ROCK GUARDS/CORROSION PROTECTION ) - BACKUP ALARM - BACKUP CAMERA - MTE 'AMBER' LIGHT PACKAGE - 2 STROBES IN FRONT GRILLE, 1) IN EACH REAR WHEEL WELLS ( BOTH SIDES ) AND 2) AT REAR OF BODY, 1) AMBER BEACON MOUNTED ON TRUCK ROOF - 4 WAY & 6 WAY TRAILER PLUGS - MTE CUSTOM FABRICATED 'SIDE CARGO/PIPE RACK, B/HEAD CAB PROTECTER, SIGN & TOOL HOLDERS *TOMMY GATE LIFTGATE - MODEL G2-54-1642 TP38 - 2) PIECE STEEL TREADPLATE LIFTING PLATFORM, 49”W X 38”D & 4" TAPER - 1,600 LB CAPACITY - ENCLOSED HYDS. - MOISTURE RESISTANT TOGGLE SWITCH - 150 AMP CIRCUIT BREAKER - 90 SEC. DE-ACTIVATION TIMER ( PREVENTS UNAUTHORIZED USEAGE ) - PRESS. RELIEF VALVE ( PREVENTS PLATFORM OVERLOADING ) - MTE/ECCO 'TRAFFIC UTILITY BAR' ( FLOODLIGHT W/SAFETY DIRECTOR ) 51.8"L X 3.6"H X 2.6"D - 9 'TRAFFIC' RELATED AMBER PATTERNS, WITH 1) 'CONSTANT AMBER BURN' PATTERN FOR USE IN 'DUSTY' CONDITIONS, CUSTOM OPTICS PROVIDE DUAL-LIGHT OPERATIONS, 3 YEAR WARR. - VANAIR " GEN-AIR' UNDERDECK UNIT - COMBO UNIT HAS AIR COMPRESSOR & GENERATOR ( 125 CFM @ 100 / 150 PSI, 160 CFM @ 100 PSI -- 6.6 KILOWATT OUTPUT - PTO, PTO DRIVELINE, IN-LINE FILTER, MOISTURE W/OILER & PRESs. REGULATOR ** "LIFETIME WARR. ON 'AIR END' -- 100,000 HOURS DESIGN LIFE, "THRU-DRIVE' SYSTEM HAS 5 YR / 60,000 MILE WARR. Quote Total: $49,911.00 Additional Options: Description Amount Add to quote? 2) BUYERS 'ARTICULATING' LED FLOOD LIGHT ( PAIR ) $632.00 Yes / No 5 INCH WIDE, ALUM. HOUSING, BLACK POWDER COATED FINISH, BUILT-IN ON/OFF SW. 5 YR. WARR. SUBTOTAL $106,143.00 7193 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 09/10/2019 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H) Price Level: 950 | Quote ID: evan As Configured Vehicle (cont'd) Code Description MSRP Destination Charge $1,595.00 TOTAL $107,738.00 8194 of 685 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 09/10/2019 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2019 F-450 Chassis 4x4 SD Super Cab 192" WB DRW XL (X4H) Price Level: 950 | Quote ID: evan Pricing Summary - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $44,000.00 Options & Colors $11,600.00 Upfitting $50,543.00 Destination Charge $1,595.00 Discount Adjustments Discount - Total ! Customer Signature Acceptance Date 9 $10,874.00 $96,864.00 195 of 685 For City Council Meeting of October 14, 2019 Item A8 Business of the City by Motion: Emergency Repairs to Vactor Truck #954 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Director of Administrative Services/Assistant City Manager Sean Ciolek, Division Manager of Facilities and Fleet Ken Palmer, Facilities & Fleet Supervisor Subject: Emergency Repairs to Vactor Truck #954 Date: September 27, 2019 Recommended Action: Staff recommends City Council approve payment in the amount of $21,949.15 to Standard Equipment Company (635 W. Lake Street, Elmhurst, IL 60126) for emergency repairs previously performed on Vactor Truck #954. Vactor #954 is used by the Public Service Bureau of the Public Works Agency, specifically for sewer purposes, and is critical to continue necessary operations throughout the City. Funding Source: Funding will be from the Materials to Maintain Autos - Fleet Fund (Account 600.19.7710.65060) with a budget of $1,050,000, and a YTD balance of $190,061.64. Summary: Truck #954 is critical to sewer operations; the vector, or vacuum, on the truck is used to suck liquids, sludges, etc. from a particular location into the tank of the truck. On September 26th, while in use by staff, the truck made a loud noise and began to emit smoke. Upon taking the vehicle in for an estimate, it was found that there were numerous problems with the truck. The cables for the pony engine were cleaned, and the following items were serviced/replaced: ball valves, fans and housings, vacuum relief weldment, hose reel, and hand gun relief valve. In order to keep the sewer operations from falling behind, staff immediately approved the repairs. The Facilities and Fleet Management Division of the Administrative Services Department has been utilizing the services of Standard Equipment for many years and has found the pricing structure to be fair for a single source emergency repair and in the best interest of the City of Evanston. There are no Evanston-based businesses that can provide this type of service to a vector truck. Therefore, staff recommends and requests City Council approve the payment of emergency repairs which have been performed. Attachment: Standard Equipment Company Invoice Memorandum 196 of 685 197 of 685 198 of 685 199 of 685 For City Council Meeting of October 14, 2019 Item A9 Business of the City by Motion: Sole-Source Purchase of Dell Server, Storage and Virtualization Software For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Luke Stowe, Chief Information Officer Dmitry Shub, Chief Information Security Officer Subject: Sole-Source Purchase of Dell Server, Storage and Virtualization Software for the Robert Crown Community Center, Ice Complex and Library Date: October 14, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an order with Dell Computer Corp. (P.O. Box 802816, C/O Dell USA L.P., Chicago, IL 60680-2816) for the purchase of a host server, solid-state storage, and virtualization software as part of the Robert Crown Community Center, Library and Ice Complex project. The total cost of this one-time expense is $54,895.29. This is a sole source purchase and is spread across three quotes. Funding Source: Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). Summary: Almost all of the existing computer equipment at the current Robert Crown Community Center is outdated and in need of replacement. In addition, the new Center is expanding on public safety systems which requires further Information Technology equipment (IT). Therefore, staff recommends that the City purchase the following equipment for installation at the new Robert Crown Community Center, Library and Ice Complex: ● Dell PowerEdge R740; ● 12 additional solid-state hard disks for storage of live Internet Protocol (IP) security camera video stream data; and Memorandum 200 of 685 ● VMware VSphere Enterprise Plus virtualization software perpetual licenses and one year of product support for the hypervisor software required to provision virtual server instances on the new host. These items will help expand the compute, memory, and storage resources in the City’s datacenter that support the additional IP security camera and building access control server instances that will come online as part of the construction of the new Center. Attachments: Quote for Dell host server Quote for Dell solid-state hard-drive storage Quote for VMware VSphere Enterprise Plus software 201 of 685 A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order . Quote No.3000045808540.1 Total $17,585.75 Customer #4715079 Quoted On Sep. 06, 2019 Expires by Oct. 06, 2019 Solution ID 11506231 Deal ID 18633185 Sales Rep Devin Wells Phone (800) 456-3355, 5131453 Email Devin_Wells@Dell.com Billing To ACCOUNTS PAYABLE CITY OF EVANSTON 2100 RIDGE AVE 2100 RIDGE AVE EVANSTON, IL 60201-2798 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Devin Wells Shipping Group Shipping To ACCOUNTS PAYABLE CITY OF EVANSTON 2100 RIDGE AVE 4TH FL EVANSTON, IL 60201-2716 (847) 328-2100 Shipping Method Standard Delivery . Product Unit Price Qty Subtotal PowerEdge R740 - 3 year $17,585.75 1 $17,585.75 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 202 of 685 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $17,585.75 $0.00 $17,585.75 $0.00 $0.00 $17,585.75 Special lease pricing may be available for qualified customers and offers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 203 of 685 Shipping Group Details . Shipping To ACCOUNTS PAYABLE CITY OF EVANSTON 2100 RIDGE AVE 4TH FL EVANSTON, IL 60201-2716 (847) 328-2100 Shipping Method Standard Delivery Qty Subtotal PowerEdge R740 - 3 year Estimated delivery if purchased today: Oct. 07, 2019 Contract # 99AGZ Customer Agreement # MHEC-07012015 $17,585.75 1 $17,585.75 Description SKU Unit Price Qty Subtotal PowerEdge R740 Server 210-AKXJ - 1 - PowerEdge R740/R740XD Motherboard 329-BEIK - 1 - No Trusted Platform Module 461-AADZ - 1 - Chassis with up to 16 x 2.5" SAS/SATA Hard Drives for 2CPU Configuration 321-BCSN -1 - PowerEdge R740 Shipping 340-BLKS - 1 - PowerEdge R740 Shipping Material 343-BBFU - 1 - Intel Xeon Gold 6254 3.1G, 18C/36T, 10.4GT/s, 24.75M Cache, Turbo, HT (200W) DDR4-2933 338-BRVM -1 - Intel Xeon Gold 6254 3.1G, 18C/36T, 10.4GT/s, 24.75M Cache, Turbo, HT (200W) DDR4-2933 338-BRVM -1 - Additional Processor Selected 379-BDCO - 1 - Standard 2U Heatsink 412-AAIR - 1 - Standard 2U Heatsink 412-AAIR - 1 - 2933MT/s RDIMMs 370-AEPP - 1 - Performance Optimized 370-AAIP - 1 - Unconfigured RAID 780-BCDS - 1 - PERC H330 RAID Controller, Adapter, Low Profile 405-AANP - 1 - BOSS controller card + with 2 M.2 Sticks 240G (RAID 1),FH 403-BBPT - 1 - No Operating System 619-ABVR - 1 - No Media Required 421-5736 - 1 - iDRAC Group Manager, Disabled 379-BCQY - 1 - iDRAC,Legacy Password 379-BCSG - 1 - Riser Config 3, 2 x8, 3 x16 slots 330-BBHE - 1 - Intel X710 Dual Port 10GbE SFP+ & i350 Dual Port 1GbE, rNDC 555-BCKO -1 - IDSDM and Combo Card Reader 385-BBLE - 1 - DVD ROM, SATA, Internal 429-ABBU - 1 - 6 Standard Fans for R740/740XD 384-BBPY - 1 - Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 204 of 685 Dual, Hot-plug, Redundant Power Supply (1+1), 1100W 450-ADWM - 1 - PowerEdge 2U Standard Bezel 325-BCHU - 1 - Dell EMC Luggage Tag 350-BBKG - 1 - No Quick Sync 350-BBJV - 1 - Power Saving Dell Active Power Controller 750-AABF - 1 - ReadyRails Static Rails for 2/4-post Racks 770-BBBE - 1 - No Systems Documentation, No OpenManage DVD Kit 631-AACK - 1 - US Order 332-1286 - 1 - Dell Hardware Limited Warranty Plus On-Site Service 813-9119 - 1 - ProSupport Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 3 Years 813-9123 -1 - ProSupport Mission Critical: 7x24 HW / SW Technical Support and Assistance, 3 Years 813-9129 -1 - Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355 989-3439 -1 - On-Site Installation Declined 900-9997 - 1 - Declined Remote Consulting Service 973-2426 - 1 - 32GB RDIMM, 2933MT/s, Dual Rank 370-AEQH - 16 - 240GB SSD SATA Read Intensive 6Gbps 512 2.5in Hot-plug Boot AG Drive, 1 DWPD,438 TBW 400-AWHC -2 - iDRAC9,Enterprise 385-BBKT - 1 - OpenManage Enterprise Advanced 528-BIYY - 1 - Intel X710 Quad Port 10GbE SFP+ Adapter, PCIe Full Height 540-BBHQ - 1 - NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America 450-AALV -2 - Subtotal: Shipping: Estimated Tax: Total: $17,585.75 $0.00 $0.00 $17,585.75 Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 205 of 685 Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale , which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S. If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. If your purchase is for Boomi services or support, your use of the Boomi Services (and related professional service) is subject to the terms and conditions located at https://boomi.com/msa. If your purchase is for Secureworks services or support, your use of the Secureworks services (and related professional service) is subject to the terms and conditions located at https://www.secureworks.com/eula/eula-us. If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at (“Satisfaction Guarantee”) and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, such storage product is subject to the Satisfaction Guarantee. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax- exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com . For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 206 of 685 Dell Marketing, L.P. P.O. Box 149257 ROM Configuration #:DLA158191A Austin, TX 78714 Prepared By:Bob Smith SFDC Deal Id:18628305 Type:Upgrade For System: 360136 / 360137 - Evanston, IL Bill To: EVANSTON, ILLINOIS 2100 Ridge Ave Evanston, IL 60201 Model Number Dell SKU Quantity Subtotal SW-SC-DRIVELICENSE-W 12 $0.00 DS-SAS-25-1.92TBXSSD-RI-WSP 12 $90,000.00 $90,000.00 Power (Watts):0 $0.00 Heat (BTUs):0 $90,000.00 Rack Units:0 ($61,200.00) Weight (Lbs):0 $96.00 SSD (Raw TB):23.04 $28,896.00 SAS (Raw TB):0 Total (Raw TB):23.04 ********************************************************************************************************************************************************************** ********************************************************************************************************************************************************************** Software Configuration for EVANSTON, ILLINOIS Description List Price Discount Storage Center Drive Certificate (one Certificate per drive)$0.00 Cold Spares SC5020, 1.92TB, SAS, 12Gb, RI SSD, 2.5", CUS $7,500.00 Totals Discount Comments Hardware Total VA Software Total Subtotal *Grand Total ProSupport Plus 24x7 w/ Priority On-Site (4 hour) *Plus applicable taxes ***Support Term: Co-terminus 01/31/2022 (28 months) ****The pricing is displayed in the US Dollar currency. The PRICING provided herein is Rough Order Magnitude (ROM) pricing only and not intended to reference any Dell contract that you may wish to utilize for purchase. Once your final configuration is determined, your Dell Sales Representative will provide you with a quote that reflects the appropriate Contract Pricing and Terms and Conditions. Dell's global customer pricing rates (GCP rates) are Dell's trade secrets and constitute confidential and proprietary information. This information is made available to customers on a confidential basis and may not be disclosed to any other party other than the party to which it is disclosed. Further, this information may not be disclosed to any person who does not require such information to carry out the specific purpose of this disclosure. GCP rates may be used by Dell to convert U.S. Dollar prices to local currency prices but do not necessarily represent an offer to make an exchange. Due to the dynamic nature of foreign exchange markets, Dell may at any time change the instruments, currencies or process for these rates. In particular emerging market currencies, such as the Mexican Peso and South African Rand, are more likely to be adjusted due to their inherent volatile nature. Freight 207 of 685 A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order . Quote No.1021705014590.1 Total $8,413.54 Customer #4715079 Quoted On Sep. 27, 2019 Expires by Oct. 06, 2019 Sales Rep James Carranco Phone (800) 456-3355, 5139659 Email James_L_Carranco@Dell.com Billing To ACCOUNTS PAYABLE CITY OF EVANSTON 2100 RIDGE AVE 2100 RIDGE AVE EVANSTON, IL 60201-2798 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, James Carranco Shipping Group Shipping To ACCOUNTS PAYABLE CITY OF EVANSTON CITY OF EVANSTON 2100 RIDGE AVE EVANSTON, IL 60201-2716 (847) 328-2100 Shipping Method Standard Delivery . Product Unit Price Qty Subtotal VLA VMWARE VSPHERE 6 ENTERPRISE PLUS FOR 1 PROCESSOR $3,333.24 2 $6,666.48 VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC $873.53 2 $1,747.06 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 208 of 685 Subtotal: Shipping: Estimated Tax: Total: $8,413.54 $0.00 $0.00 $8,413.54 Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 209 of 685 Shipping Group Details . Shipping To ACCOUNTS PAYABLE CITY OF EVANSTON CITY OF EVANSTON 2100 RIDGE AVE EVANSTON, IL 60201-2716 (847) 328-2100 Shipping Method Standard Delivery Qty Subtotal VLA VMWARE VSPHERE 6 ENTERPRISE PLUS FOR 1 PROCESSOR Contract # 99AGZ $3,333.24 2 $6,666.48 Description SKU Unit Price Qty Subtotal VLA VMWARE VSPHERE 6 ENTERPRISE PLUS FOR 1 PROCESSOR AA745684 -2 - Qty Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC Contract # 99AGZ $873.53 2 $1,747.06 Description SKU Unit Price Qty Subtotal VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC AA683166 -2 - Subtotal: Shipping: Estimated Tax: Total: $8,413.54 $0.00 $0.00 $8,413.54 Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 210 of 685 Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale , which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S. If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms. If your purchase is for Boomi services or support, your use of the Boomi Services (and related professional service) is subject to the terms and conditions located at https://boomi.com/msa. If your purchase is for Secureworks services or support, your use of the Secureworks services (and related professional service) is subject to the terms and conditions located at https://www.secureworks.com/eula/eula-us. If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at (“Satisfaction Guarantee”) and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, such storage product is subject to the Satisfaction Guarantee. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax- exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com . For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 211 of 685 For City Council Meeting of October 14, 2019 Item A10 Business of the City by Motion: Purchase of Dell Desktops for the Robert Crown Community Center, Ice Complex and Library For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Luke Stowe, Chief Information Officer Dmitry Shub, Chief Information Security Officer Subject: Sole-Source Purchase of Computer Hardware from Dell Computer Corp. for the Robert Crown Community Center, Ice Complex and Library Date: October 14, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an order with Dell Computer Corp. (P.O. Box 802816, C/O Dell USA L.P., Chicago, IL 60680-2816) for the purchase of Dell Desktop Personal Computers and Zero Clients for Virtual Desktop Infrastructure as part of the Robert Crown Community Center, Library and Ice Arena project. The total cost of this one-time expense is $20,232.82. This is a sole- source purchase spread across three quotes. Funding Source: Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). Summary: Almost all of the existing computer hardware equipment at the current Robert Crown Community Center is outdated and in need of replacement. I n order for the new Center to operate efficiently, staff recommends the purchase of the following IT items to be used for office computing, point-of-sale and public computer reservations: ● 6 micro Personal Computers; ● 6 mini tower Personal Computers; ● 5 zero clients for virtual desktop instances; ● 17 LED displays; and ● Mounting brackets for the purpose of deploying desktop computers. Attachment: Quote for Dell desktop computers and equipment Memorandum 212 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…1/9 Dmitry Shub <dshub@cityofevanston.org> Dell Computer - Saved Quote Information -1027064427547 1 message Dell Inc. <dell_automated_email@dell.com>Thu, Oct 3, 2019 at 4:37 PM Reply-To: "Dell Inc." <dell_automated_email@dell.com> To: dshub@cityofevanston.org You have saved an eQuote 1027064427547 An eQuote is now saved in your Dell Online Store. This will be held for 30 days and will expire on 11/02/2019 Your eQuote has been sent to: Emailed to: dshub@cityofevanston.org dshub@cityofevanston.org dshub@cityofevanston.org To retrieve this eQuote Login to Premier Sign in to City of Evanston, IL Click on "Quotes" in the top menu bar and search for eQuote number 1027064427547 eQuote Name RCCC Saved By dshub@cityofevanston.org eQuote Description Authorized Buyer Dmitry Shub Notes/Comments Account Name City of Evanston, IL Contract Code C000000181093 eQuote Summary Description Quantity Unit Price Subtotal OptiPlex 7070 MFF MLK 6 $1,029.78 $6,178.66 Dell OptiPlex Micro All-in-One Mount for E Series Monitors 6 $36.99 $221.94 OptiPlex 7060 MT 6 $784.39 $4,706.34 213 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…2/9 Dell 24 Monitor - E2417H 17 $128.24 $2,180.08 OptiPlex 7070 MFF MLK 6 $779.06 $4,674.36 Dell Micro All-in-One Stand 6 $73.99 $443.94 Wyse 5030 PCoIP zero client 5 $365.50 $1,827.50 eQuote Subtotal $20,232.82 Shipping*$0.00 Shipping Discount*$0.00 Tax*$0.00 Environmental Disposal Fee*$0.00 eQuote Total*$20,232.82 *The eQuote total, including applicable taxes and additional fees, may be viewable online. Note: Your order may contain one or more items which are billed on a recurring basis. See Important Notes for details on your specific offering and, for customers with auto-renewing subscriptions, how to turn off automatic renewal. eQuote Details Description Quantity Price s009o7070mffusr | OptiPlex 7070 MFF MLK 6 $10,362.90 Premier Discount $3,936.84 Additional Premier Savings on select OptiPlex, Latitude, and Workstation. (Expires: November 16, 2019) $247.40 (Unit Price after discount: $1,029.78 ea.) ____________ $6,178.66 Module Description Product Code Sku ID OptiPlex 7070 Micro OptiPlex 7070 MFF BTX GKY7QEX [210-ASEI] 1 214 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…3/9 Processor Intel® Core™ i7-9700T (8 Cores/12MB/8T/2.0GHz to 4.3GHz/35W); supports Windows 10/Linux GRWKS9J [338-BRSW] 146 Operating System Windows 10 Pro 64bit English, French, Spanish GF48XA1 [619-AHKN] 11 Windows AutoPilot No AutoPilot GYEO2AP [340-CKSZ] 291 Microsoft Office Microsoft Office 30 Day Trial GC7OFJV [658-BCSB] 1002 Memory 16GB 1X16GB DDR4 2666MHz Non-ECC GHE83LZ [370-ADZP] 3 Hard Drive M.2 256GB PCIe NVMe Class 40 Solid State Drive GXM9A2Q [400-BEUS] [412-AALV] [773-BBBC] 8 Systems Management Intel® vPro Technology Enabled GVYWEU2 [631-ACCZ] 49 Additional Hard Drive No Additional Hard Drive G780XKR [401-AANH] 637 Wireless Intel® Wireless-AC 9560, Dual-band 2x2 802.11ac Wi-Fi with MU-MIMO + Bluetooth 5 with Internal Ante GD3HBCW [555-BDZU] [555-BDZX]19 Wireless Driver Wireless Driver, Intel 9560AC GHZCB9Y [555-BEYM] 7 Serial Port Adapter No Parallel or Serial Port GVEYOQ7 [492-BBFF] 698 Chassis Options OptiPlex 7070 Micro with 90W up to 87% efficient adapter GAJW3IG [329-BEJG] 116 Keyboard Dell Multimedia English Keyboard - KB216 GZDPBC1 [580-ADJC] 4 Mouse Dell MS116 Wired Mouse GWJIAF2 [275-BBBW] 12 Back Covers No Cover Selected GKN16CQ [320-BCGK] 376 Adapter No Additional Cable GIX0L8M [379-BBCY] 592 External Speakers No External Speaker GTNM7E2 [817-BBBC] 200095 Stands and Mounts No Integrated Stand option GJO5ZSE [575-BBBI] 558 Software Stack Dell Applications for Windows 10 non EMB GSBQH2R [525-BBCL] [658-BBLB] [658-BBRB] [658-BEHB] 1003 Operating System Recovery Options OS-Windows Media Not Included GLA9OQ1 [620-AALW] 200013 ENERGY STAR ENERGY STAR Qualified G6J34SM [387-BBLW] 122 Dell Endpoint Security Dell Encryption Personal, 1 Year PDPE1Y [421-9984] [954-3455]593 Image Restore Dell Backup and Recovery GOIRK29 [658-BCUV] 200076 FGA Module 7070MFF_1H20_012/US/BTS FG0022 [998-DPBJ] 572 TAA No TAA GUSA19Y [340-ACQQ] 97 Placemat Quick Setup Guide for OptiPlex 7070 Micro Form Factor GNO3IET [750-ABKV] 60 Optical Software PowerDVD Software not included GI5LS2C [632-BBBJ] 597 TPM Security Trusted Platform Module (Discrete TPM Enabled)GJMDKT6 [329-BBJL] 297 Processor Label Intel® Core™ i7 Label for Vpro GR5FXK6 [389-DQKQ] 749 Power Supply 90 Watt AC Adapter GUMS7IX [450-AELY] 1015 CompuTrace Offerings No Computrace GO1F2XY [461-AABF] 697 Label Regulatory Label 7070 MFF 90W (35W CPU)GK92HVW [389-DQJV] 676 Power Cord System Power Cord (Philipine/US)G1S6LHJ [450-AAZN] 20215 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…4/9 EAN/UPC Label Print on Demand Label GLBM3TR [389-BDQH] 292 Shipping Material Ship Material for OptiPlex Micro Form Factor G1USPX4 [340-CDWS] [389-BBUU]465 Order Information US No Canada Ship Charge G3IA0L8 [332-1286] 111 Documentation Safety/Environment and Regulatory Guide (English/French Multi-language)G7RB0GY [340-AGIK] 21 Transportation from ODM to region BTS/BTP Shipment GIXVG8K [800-BBIP] 200080 Intel Responsiveness Technologies NO INTEL RESPONSIVE GH8DSLC [551-BBBJ] 707 Protect Your New PC No Security Software NOSS [650-AAAM] 1014 Optane No Optane GGALRD0 [400-BFPO] 200304 Hardware Support Services 3 Years Hardware Service with Onsite/In-Home Service After Remote Diagnosis NBD3 [812-3886] [812-3887]29 Dell OptiPlex Micro All-in-One Mount for E Series Monitors Sku [452-BCZU] 6 $299.94 Premier Discount $78.00 (Unit Price after discount: $36.99 ea.) ____________ $221.94 rcrc959500-5244601 | OptiPlex 7060 MT 6 $8,112.42 Premier Discount $3,406.08 (Unit Price after discount: $784.39 ea.) ____________ $4,706.34 Module Description Product Code Sku ID OptiPlex 7060 MT Optiplex 7060 Mini Tower XCTO GEL2Q5H [210-AOKJ] 1 Processor Intel Core™ i5-8500 (6 Cores/9MB/6T/up to 4.1GHz/65W); supports Windows 10/Linux GGDQJ90 [338-BNZU] 146 Operating System Windows 10 Pro 64bit English, French, Spanish GF48XA1 [619-AHKN] 11 Windows AutoPilot No AutoPilot GYEO2AP [340-CKSZ] 291 Microsoft Office No Productivity Software GEKH8UQ [630-AAPK] 1002 Memory 8GB 1X8GB DDR4 2666MHz UDIMM Non-ECC GFNRQ2B [370-AEBK] 3216 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…5/9 CD ROM/DVD ROM No Optical Disk Drive GS2HK65 [429-ABFI] 16 Additional Hard Drive No Additional Hard Drive G780XKR [401-AANH] 637 Video Card Intel® Integrated Graphics GZQDA24 [490-BBFG] 6 Additional Storage Devices - Media Reader No Media Card Reader Selected GW2K1D6 [379-BBHM] 10 Hard Drive M.2 128GB SATA Class20 Solid State Drive GAGMW1B [400-AWFP] [340-ABIG] [773-BBBC] 8 Wireless No Wireless LAN Card GE7Y41P [555-BBFO] 19 Driver No Wireless GVHB6TP [555-BBFO] 7 PCI Card No Parallel or Serial Port GVEYOQ7 [492-BBFF] 698 Chassis Options OptiPlex 7060 Tower with 260W up to 85% efficient Power Supply (80Plus Bronze)G67A9OF [329-BDSK] 116 Keyboard Dell Multimedia English Keyboard - KB216 GZDPBC1 [580-ADJC] 4 Mouse Dell MS116 Wired Mouse GWJIAF2 [275-BBBW] 12 Back Cover No Cover Selected GKN16CQ [320-BCGK] 376 Cables and Dongles No Adapter GKRDEM4 [470-AAJL] 592 External Speakers No External Speaker GTNM7E2 [817-BBBC] 200095 Non-Microsoft Application Software Windows 10 Non-Embedded GXY3BHT [525-BBCL] [640-BBLW] [658-BBMR] [658-BBRB] [658-BCUV] [658-BDVV] 1003 Operating System Recovery Options OS-Windows Media Not Included GLA9OQ1 [620-AALW] 200013 ENERGY STAR ENERGY STAR Qualified G6J34SM [387-BBLW] 122 Raid Connectivity No RAID GS3UFWA [817-BBBN] 1009 Network Card No Additional Network Card Selected (Integrated NIC included)G9MQCN3 [555-BBJO] 13 FGA Module No FGA NOFGA [817-BBBB] 572 Placemat MOD,PLCMT,QSG,7060,MT,DAO1 GR0FOKM [340-CDYY] 60 Systems Management Intel® vPro Technology Enabled GFTZC4U [631-ABQQ] 49 Protect Your New PC No Security Software NOSS [650-AAAM] 1014 Optical Software PowerDVD Software not included GI5LS2C [632-BBBJ] 597 TPM Security Trusted Platform Module (Discrete TPM Enabled) GJMDKT6 [329-BBJL] 297 Regulatory Label Regulatory Label 7060 Mini Tower GSX8752 [389-CXGK] 676 Processor Branding 8th Gen Intel® Core™ i5 vPro™ processor label GM3BVJZ [389-CGJO] 749 Power Cord System Power Cord (US)GA5894N [450-AAOJ] 20 Hard Drive Software NO INTEL RESPONSIVE GH8DSLC [551-BBBJ] 707 CompuTrace Offerings + Stoptrack Label No Computrace GO1F2XY [461-AABF] 697 UPC Label No UPC Label G8WGTYN [389-BCGW] 292 Documentation/Disks Safety/Environment and Regulatory Guide (English/French Multi-language)G7RB0GY [340-AGIK] 21 Canada Ship Options US No Canada Ship Charge G3IA0L8 [332-1286] 111 Packaging Ship Material for OptiPlex Tower G7G214X [340-CDWT] [389-BBUU]465 217 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…6/9 Additional Video Ports No Additional Video Ports GWFXAL0 [492-BCKH] 495 Transportation from ODM to region Standard shipment GQT8IGC [800-BBIO] 200080 Hardware Support Services 3 Years Hardware Service with Onsite/In-Home Service After Remote Diagnosis G5R3X2U [812-3886] [812-3887]29 rcrc959500-4829712 | Dell 24 Monitor - E2417H 17 $2,889.83 Premier Discount $709.75 (Unit Price after discount: $128.24 ea.) ____________ $2,180.08 Module Description Product Code Sku ID Dell E2417H 24 Monitor Dell 24 Monitor - E2417H E2417H [210-AIWG] 1 Hardware Support Services 3 Years Advanced Exchange Service AE3Y [814-9340] [814-9341]29 s004o7070mffusr | OptiPlex 7070 MFF MLK 6 $7,191.36 Premier Discount $2,517.00 (Unit Price after discount: $779.06 ea.) ____________ $4,674.36 Module Description Product Code Sku ID OptiPlex 7070 Micro OptiPlex 7070 MFF BTX GKY7QEX [210-ASEI] 1 Processor Intel® Core™ i5-9500T (6 Cores/9MB/6T/2.2GHz to 3.7GHz/35W); supports Windows 10/Linux GXI7TZ4 [338-BRSV] 146 Operating System Windows 10 Pro 64bit English, French, Spanish GF48XA1 [619-AHKN] 11 Windows AutoPilot No AutoPilot GYEO2AP [340-CKSZ] 291 Microsoft Office Microsoft Office 30 Day Trial GC7OFJV [658-BCSB] 1002 Memory 8GB 1X8GB DDR4 2666MHz Non-ECC GFH3TEZ [370-ADZL] 3 Hard Drive M.2 128GB PCIe NVMe Class 35 Solid State Drive GPC07AO [400-BEUQ] 8218 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…7/9 [412-AALV] [773-BBBC] Systems Management Intel® vPro Technology Enabled GVYWEU2 [631-ACCZ] 49 Additional Hard Drive No Additional Hard Drive G780XKR [401-AANH] 637 Wireless Intel® Wireless-AC 9560, Dual-band 2x2 802.11ac Wi-Fi with MU-MIMO + Bluetooth 5 with Internal Ante GD3HBCW [555-BDZU] [555-BDZX]19 Wireless Driver Wireless Driver, Intel 9560AC GHZCB9Y [555-BEYM] 7 Serial Port Adapter No Parallel or Serial Port GVEYOQ7 [492-BBFF] 698 Chassis Options OptiPlex 7070 Micro with 90W up to 87% efficient adapter GAJW3IG [329-BEJG] 116 Keyboard Dell Multimedia English Keyboard - KB216 GZDPBC1 [580-ADJC] 4 Mouse Dell MS116 Wired Mouse GWJIAF2 [275-BBBW] 12 Back Covers No Cover Selected GKN16CQ [320-BCGK] 376 Adapter No Additional Cable GIX0L8M [379-BBCY] 592 External Speakers No External Speaker GTNM7E2 [817-BBBC] 200095 Stands and Mounts No Integrated Stand option GJO5ZSE [575-BBBI] 558 Software Stack Dell Applications for Windows 10 non EMB GSBQH2R [525-BBCL] [658-BBLB] [658-BBRB] [658-BEHB] 1003 Operating System Recovery Options OS-Windows Media Not Included GLA9OQ1 [620-AALW] 200013 ENERGY STAR ENERGY STAR Qualified G6J34SM [387-BBLW] 122 Dell Endpoint Security Dell Encryption Personal, 1 Year PDPE1Y [421-9984] [954-3455]593 Image Restore Dell Backup and Recovery GOIRK29 [658-BCUV] 200076 FGA Module 7070MFF_1H20_005/US/BTS FG0017 [998-DPBE] 572 TAA No TAA GUSA19Y [340-ACQQ] 97 Placemat Quick Setup Guide for OptiPlex 7070 Micro Form Factor GNO3IET [750-ABKV] 60 Optical Software PowerDVD Software not included GI5LS2C [632-BBBJ] 597 TPM Security Trusted Platform Module (Discrete TPM Enabled)GJMDKT6 [329-BBJL] 297 Processor Label Intel® Core™ i5 Label for Vpro GWU85YC [389-DQKS] 749 Power Supply 90 Watt AC Adapter GUMS7IX [450-AELY] 1015 CompuTrace Offerings No Computrace GO1F2XY [461-AABF] 697 Label Regulatory Label 7070 MFF 90W (35W CPU)GK92HVW [389-DQJV] 676 Power Cord System Power Cord (Philipine/US)G1S6LHJ [450-AAZN] 20 EAN/UPC Label Print on Demand Label GLBM3TR [389-BDQH] 292 Shipping Material Ship Material for OptiPlex Micro Form Factor G1USPX4 [340-CDWS] [389-BBUU]465 Order Information US No Canada Ship Charge G3IA0L8 [332-1286] 111 Documentation Safety/Environment and Regulatory Guide (English/French Multi-language)G7RB0GY [340-AGIK] 21 Transportation from ODM to BTS/BTP Shipment GIXVG8K [800-BBIP] 200080 219 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…8/9 region Intel Responsiveness Technologies NO INTEL RESPONSIVE GH8DSLC [551-BBBJ] 707 Protect Your New PC No Security Software NOSS [650-AAAM] 1014 Optane No Optane GGALRD0 [400-BFPO] 200304 Hardware Support Services 3 Years Hardware Service with Onsite/In-Home Service After Remote Diagnosis NBD3 [812-3886] [812-3887]29 Dell Micro All-in-One Stand Sku [452-BCQC]6 $599.94 Premier Discount $156.00 (Unit Price after discount: $73.99 ea.) ____________ $443.94 xcto5030zerobtousr | Wyse 5030 PCoIP zero client 5 $2,125.00 Premier Discount $297.50 (Unit Price after discount: $365.50 ea.) ____________ $1,827.50 Module Description Product Code Sku ID Operating System Wyse Zero Clients, English PCOIP [619-AGPK] 11 Chassis Options 5030 PCoIP - 32MB FLASH / 512MB DDR3 RAM GMF9W4N [321-BEOL] 116 Keyboard Dell Wired Keyboard English G2TURI9 [580-ADOY] 4 Mouse Dell Optical Mouse - MS116 - Black G1BEJ2Q [570-AATE] 12 Power Cord System 3 ft Power Cord (English)USPWC [450-ACSP] 20 DVI/VGA Adapter DVI-I port. DVI to VGA (DB-15) adapter DVIVGA [492-BBKT] 106 Power Supply 30W AC Adapter PS30W [450-ACSQ] 1015 Documentation English and Spanish, Shipping Docs SERIES [340-APZU] 21 Placemat Tech Sheet (English, French, Spanish, Brazilian Portuguese)EFSBDOC [340-APNS] 60 Label Regulatory Label GA2RHLZ [389-DOUU] [640-BBJB]676 Packaging Shipping Material for System GTL5XEF [328-BBJY] [750-AACL]465 UPC Label No UPC Label NOLBL [389-BCGW] 292220 of 685 10/3/2019 CITY OF EVANSTON Mail - Dell Computer - Saved Quote Information -1027064427547 https://mail.google.com/mail/u/0?ik=b8c14c9113&view=pt&search=all&permthid=thread-f%3A1646409692223331129&simpl=msg-f%3A16464096922…9/9 Wyse 5030 PCoIP zero client Wyse 5030 PCoIP Zero Client, CTO GPO1FAX [210-AEMT] 1 FGA Module No FGA NOFGA [817-BBBB] 572 Hardware Support Services 3 Year ProSupport with Rapid Mail In Service PRMI3 [805-0837] [805-0838] [805-0841] [805-0846] [805-0851] [805-0856] [989-3449] 29 Stand and Mounts Horizontal Stand STANDH [575-BBCS] 558 eQuote Subtotal $20,232.82 Shipping*$0.00 Shipping Discount*$0.00 Tax*$0.00 Environmental Disposal Fee*$0.00 eQuote Total*$20,232.82 *The eQuote total, including applicable taxes and additional fees, may be viewable online. 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Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 221 of 685 For City Council Meeting of October 14, 2019 Item A11 Business of the City by Motion: Purchase of Cisco Networking Equipment for the Robert Crown Community Center, Ice Complex and Library For Action To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director/CIO Dmitry Shub, Chief Information Security Officer Subject: Purchase of Cisco Network Infrastructure Appliances, Licensing, and Support for the Robert Crown Community Center, Ice Complex and Library Date: October 14, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an order with Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532) for the purchase of Cisco Network Infrastructure Appliances, Licensing and Support Agreements as part of the Robert Crown Community Center project. The total cost of this one-time expense is $92,565.27. Funding Source: Funding for this purchase will be from the Crown Construction Fund (Account 416.40.4160.65555 - 616017). Summary: The new Robert Crown Community Center, Library, and Ice Complex (RCCC) will require an IT network to be installed to support daily IT needs. Staff recommends the purchase of the following equipment: ● Cisco network switches ● A wireless controller and associated wireless access points ● VoIP telephones ● DNA and Prime Infrastructure licenses for management Memorandum 222 of 685 ● Device licenses for wireless access points ● Support agreements. Cisco network switches will be used for the purpose of providing data uplinks from endpoints such as PCs, VoIP phones, printers, IP security cameras, building access controllers, building automation PLCs, and wireless access points. Cisco distribution layer switches will uplink the entirety of the RCCC to the City’s datacenter via the City’s fiber network. Cisco DNA and Prime Infrastructure Licenses are required to manage the new network appliances and enforce security policies. Cisco wireless access point device licenses are required for the deployment and management of guest and secured employee wireless networks to the new site via a robust Cisco wireless access controller appliance. Staff solicited three quotes from Heartland Business Systems, CDW -G and MNJ Technologies. Heartland Business Systems provided the lowest overall cost. Attachments: HBS Quote CDW -G Quote MNJ Technologies Quote 223 of 685 Date Issued: 10.03.2019 Expires: 10.30.2019 Prepared For:Prepared By: City of Evanston Chicago/Lisle Dmitry Shub 2100 Ridge Ave Evanston, IL 60201 Al Lainio 5400 Patton Drive, Unit B Lisle, IL 60532 P:(847) 448-8074 P:630-390-3007 E:dshub@cityofevanston.org E:alainio@hbs.net Quote #085217 v1Robert Crown Community Center infrastructure Requested BOM Price Qty Ext. Price Switch infrastructure C9500-16X-E CATALYST 9500 16PORT 10GIG PERP SWITCH NTWK ESSEN $7,979.10 1 $7,979.10 CON-SNT- C95016EX CCW ONLY SNTC NBD 8X5 CATALYST SVCS 9500 16PORT 10GIG SWITCH NTWK $935.72 1 $935.72 PWR-C4- 950WAC-R/2 950W AC CONFIG 4 PWR SUP FRONT PWR TO BACK COOLING $1,013.37 1 $1,013.37 C9500-DNA-L-E -3Y 3YR DNA ADVANTAGE LICS LICS $482.56 1 $482.56 C9300-48P-E CATALYST 9300 48PORT POE+ NTWK PERP ESSENTIALS *LICS REQUIRED*$4,362.65 4 $17,450.60 PWR-C1- 715WAC-P/2 715W AC 80+ PLAT CONFIG 1 PWR SECONDARY PWR SUP $545.06 4 $2,180.24 STACK-T1- 50CM 50CM TYPE 1 STACKING CABLE CABL $43.60 4 $174.40 CAB-SPWR- 30CM CATALYST STACK PWR CABL 30CM CABL $41.43 4 $165.72 C9300-DNA-E- 48-3Y 3YR C9300 DNA ESSENTIALS 48PORTLICS LICS $488.37 4 $1,953.48 C9300-NM-4G Cisco Catalyst 9300 4 x 1GE Network Module, Spare - For Data Networking - 4 1000Base-T Network - Twisted PairGigabit Ethernet - 1000Base-T - Plug-in Module $225.35 1 $225.35 Uplink hardware SFP-H10GB- ACU10M= 10M ACTIVE TWINAX CABLE CABL ASSEMBLY FOR 10GBASE SFP+ MODULE $231.71 6 $1,390.26 GLC-LH-SMD=TRANSCEIVER MODULE SFP PERP 1000BLX/LH MMF/SMF 1310NM DOM $524.79 4 $2,099.16 GLC-SX-MMD=1000BSX SFP TRANSCEIVER MODULE PERP MMF 850NM DOM $264.95 16 $4,239.20 Wireless infrastructure AIR-CT5520-K9 CISCO 5520 WL CONTROLLER W/RACKWRLS MNT KIT $11,310.16 1 $11,310.16 CON-SSSNT- AIRT5520 CCW ONLY SOLN SUP NBD 8X5 5520 SVCS WIRELESS CTLR W/ RACK MOUNT $2,851.60 1 $2,851.60 LIC-CT5520-1A CISCO 5520 WL CONTROLLER 1 AP LICS ADDER LICS $102.30 150 $15,345.00 CON-ECMU- LICT5520 CCW ONLY UPG SWSS 5520 WIRELESSSVCS CONTROLLER 1 AP AD $21.96 150 $3,294.00 Page: 1 of 2Quote #085217 v1 224 of 685 Requested BOM Price Qty Ext. Price L-LIC-CTVM-1A 1AP ADDER LICS FOR VIRTUAL LICS CONTROLLER EDELIVERY $76.72 14 $1,074.08 CON-ECMU- CTVM1A CCW ONLY SWSS UPG 1 AP ADDER SVCS LICS FOR THE VIRTUAL CONTROLLER $25.33 14 $354.62 C9115AXI-A CATALYST 9115AX SERIES LICS $636.82 10 $6,368.20 AIR-DNA-E-3Y 3YR TERM LICS AIRONET DNA ESSENLICS.$116.43 10 $1,164.30 AIR-AP2802E-B- K9 802.11AC W2 AP W/ CA 4X4:3 EXT WRLS ANT 2XGBE B DOMAIN $815.84 4 $3,263.36 AIR- ANT2513P4M- N= AIRONET 2.4GHZ/5GHZ PATCH 13DBIACCS ANTENNA 4PORT $843.46 4 $3,373.84 Prime software L-MGMT3X- TKN-K9= Prime ENT MGMT PI 3.X LF AS & APIC-EMLICS LIC 1 TOKEN $53.71 20 $1,074.20 Phone hardware CP-8851-K9=UNIFIED IP PHONE 8851 CHARCOAL PERP WIDEBAND AUDIO $258.02 10 $2,580.20 CP-8800-WMK=WALL MOUNT KIT FOR IP PHONE CPNT 8800 SERIES $44.51 5 $222.55 Subtotal $92,565.27 Quote Summary Amount Requested BOM $92,565.27 Total:$92,565.27 This quote may not include applicable sales tax, shipping, handling and/or delivery charges. Final applicable sales tax, shipping, handling and/or delivery charges are calculated and applied at invoice. The above prices are for hardware/software only, and do not include delivery, setup or installation by Heartland (“HBS”) unless otherwise noted. Installation by HBS is available at our regular hourly rates, or pursuant to a prepaid HBSFlex Agreement. This configuration is presented for convenience only. HBS is not responsible for typographical or other errors/omissions regarding prices or other information. Prices and configurations are subject to change without notice. HBS may modify or cancel this quote if the pricing is impacted by a tariff. A 15% restocking fee will be charged on any returned part. Customer is responsible for all costs associated with return of product and a $25.00 processing fee. No returns are accepted by HBS without prior written approval. This quote expressly limits acceptance to the terms of this quote, and HBS disclaims any additional terms. By providing your “E-Signature,” you acknowledge that your electronic signature is the legal equivalent of your manual signature, and you warrant that you have express authority to execute this agreement and legally bind your organization to this proposal and all attached documents. Any purchase that the customer makes from HBS is governed by HBS’ Standard Terms and Conditions (“ST&Cs”) located at http://www.hbs.net/standard-terms-and-conditions, which are incorporated herein by reference. The ST&Cs are subject to change. When a new order is placed, the ST&Cs on the above-stated website at that time shall apply. If customer has signed HBS’ ST&Cs version 2018.v2.0 or later, or the parties have executed a current master services agreement, the signed agreement shall supersede the version on the website. QT.2018.v2.4 Acceptance Chicago/Lisle City of Evanston Al Lainio Signature / Name Signature / Name Initials 10/03/2019 Date Date Page: 2 of 2Quote #085217 v1 225 of 685 Page 1 of 4 QUOTE CONFIRMATION DEAR DMITRY SHUB, Thank you for considering CDWG for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL 1BZT7TF 10/2/2019 RCCC 577090 $113,928.63 IMPORTANT - PLEASE READ Special Instructions: Beginning of customer text: Beginning of customer text: End of customer text. QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT. PRICE Cisco Catalyst 9300 - Network Essentials - switch - 48 ports - managed - ra 4 4696730 $5,450.55 $21,802.20 Mfg. Part#: C9300-48P-E UNSPSC: 43222612 Contract: National IPA Technology Solutions (2018011-01) Cisco Config 1 Secondary Power Supply - power supply - hot-plug / redundant 4 5428371 $750.00 $3,000.00 Mfg. Part#: PWR-C1-715WAC-P/2 UNSPSC: 39121004 Contract: Illinois Cisco (CMS7891190) Cisco StackWise 480 - stacking cable - 1.6 ft 4 3067816 $63.00 $252.00 Mfg. Part#: STACK-T1-50CM= UNSPSC: 26121609 Contract: Illinois Cisco (CMS7891190) Cisco StackPower - power cable - 1 ft 4 2086488 $66.32 $265.28 Mfg. Part#: CAB-SPWR-30CM= UNSPSC: 26121636 Contract: Illinois Cisco (CMS7891190) Cisco Digital Network Architecture Essentials - Term License (3 years) - 48 4 4728329 $672.00 $2,688.00 Mfg. Part#: C9300-DNA-E-48-3Y UNSPSC: 43233204 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco Catalyst 9300 Series Network Module - expansion module 4 4891251 $318.00 $1,272.00 Mfg. Part#: C9300-NM-4G= UNSPSC: 43201404 Contract: Illinois Cisco (CMS7891190) Cisco Catalyst 9500 - Network Advantage - switch - 16 ports - managed - rac 1 5048723 $9,921.01 $9,921.01 226 of 685 Page 2 of 4 QUOTE DETAILS (CONT.) Mfg. Part#: C9500-16X-A UNSPSC: 43222612 Contract: Illinois Cisco (CMS7891190) Cisco SMARTnet extended service agreement 1 5677621 $952.26 $952.26 Mfg. Part#: CON-SNT-C95016EX UNSPSC: 81111811 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco Config 4 - power supply - hot-plug / redundant - 950 Watt 1 4921033 $1,260.00 $1,260.00 Mfg. Part#: PWR-C4-950WAC-R/2 UNSPSC: 39121004 Contract: Illinois Cisco (CMS7891190) Cisco Network and Digital Network Architecture Essentials - Term License (3 1 4894136 $600.00 $600.00 Mfg. Part#: C9500-DNA-L-E-3Y UNSPSC: 43233204 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco 33’ Twinaxial Cable 6 2216986 $271.80 $1,630.80 Mfg. Part#: SFP-H10GB-ACU10M= UNSPSC: 26121609 Contract: Illinois Cisco (CMS7891190) Cisco - SFP (mini-GBIC) transceiver module - GigE 8 2558100 $615.60 $4,924.80 Mfg. Part#: GLC-LH-SMD= UNSPSC: 43201553 Contract: Illinois Cisco (CMS7891190) Cisco GLC-SX-MMD= SFP (mini-GBIC) Transceiver Module 16 2542675 $310.80 $4,972.80 Mfg. Part#: GLC-SX-MMD= UNSPSC: 43201553 Contract: Illinois Cisco (CMS7891190) Cisco 5520 Wireless Controller - network management device 1 3786113 $13,267.20 $13,267.20 Mfg. Part#: AIR-CT5520-K9 UNSPSC: 43222634 Contract: Illinois Cisco (CMS7891190) Cisco SMARTnet extended service agreement 1 3718005 $2,167.88 $2,167.88 Mfg. Part#: CON-SNT-AIRT5520 UNSPSC: 81111811 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco Adder License 150 3809898 $120.00 $18,000.00 Mfg. Part#: LIC-CT5520-1A UNSPSC: 43232908 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco SMARTnet Software Support Service - technical support - for LIC-CT552 150 4270783 $20.80 $3,120.00 Mfg. Part#: CON-ECMU-LICT5520 UNSPSC: 81112201 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) CISCO DIRECT C9115AXI-A 10 5777798 $788.98 $7,889.80 227 of 685 Page 3 of 4 QUOTE DETAILS (CONT.) Mfg. Part#: C9115AXI-A Contract: National IPA Technology Solutions (2018011-01) Cisco Aironet Four-Port Dual-Band Polarization-Diverse Antenna - antenna 4 3352181 $989.40 $3,957.60 Mfg. Part#: AIR-ANT2513P4M-N= UNSPSC: 43221706 Contract: Illinois Cisco (CMS7891190) Cisco Aironet 2802E - wireless access point 4 4168212 $957.00 $3,828.00 Mfg. Part#: AIR-AP2802E-B-K9 UNSPSC: 43223108 Contract: Illinois Cisco (CMS7891190) Cisco Digital Network Architecture Essentials - Term License (3 years) - 1 10 4951620 $135.00 $1,350.00 Mfg. Part#: AIR-DNA-E-3Y UNSPSC: 43233204 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco SMARTnet Software Support Service - technical support - for L-LIC-CTV 14 4639437 $24.00 $336.00 Mfg. Part#: CON-ECMU-CTVM1A UNSPSC: 81112201 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco Virtual Wireless Controller Adder - license - 1 access point 14 2848088 $90.00 $1,260.00 Mfg. Part#: L-LIC-CTVM-1A UNSPSC: 43232804 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco Prime Infrastructure Lifecycle, Assurance and Application Policy Infr 20 3942134 $63.00 $1,260.00 Mfg. Part#: L-MGMT3X-TKN-K9= UNSPSC: 43232804 Electronic distribution - NO MEDIA Contract: Illinois Cisco (CMS7891190) Cisco 8851 VoIP Phone 10 3371366 $369.00 $3,690.00 Mfg. Part#: CP-8851-K9= UNSPSC: 43191511 Contract: Illinois Cisco (CMS7891190) Cisco - telephone wall mount kit 5 3429628 $52.20 $261.00 Mfg. Part#: CP-8800-WMK= UNSPSC: 31162313 Contract: Illinois Cisco (CMS7891190) PURCHASER BILLING INFO SUBTOTAL $113,928.63 Billing Address: CITY OF EVANSTON PURCHASING 2100 RIDGE AVE 1ST FLOOR ROOM 1600 EVANSTON, IL 60201-2798 Phone: (847) 328-2100 Payment Terms: SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $113,928.63 DELIVER TO Please remit payments to: 228 of 685 Page 4 of 4 Shipping Address: CITY OF EVANSTON IT ATTN:DMITRY SHUB 2100 RIDGE AVE ROOM 2000 EVANSTON, IL 60201-2798 Phone: (847) 328-2100 Shipping Method: NiteMoves Local Super-Saver CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDWG SALES CONTACT INFORMATION Jacob George |(866) 682-3510 |jacogeo@cdwg.com This quote is subject to CDW’s Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager ' 2019 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 229 of 685 1025 Busch Pkwy Buffalo Grove, IL 60089-4504 (847) 634-0700 QUOTE MNJ Technologies Direct, Inc. Dear Dmitry Shub, Thank you for contacting MNJ Technologies and allowing us the opportunity to provide a best-in-class solution based on your technology needs. Please feel free to reach out with any questions you may have. <cust email="dshub@cityofevanston.org" po="RCCC"> 10/02/2019 0001215011 Dmitry Shub Oct 2, 201911:11 am $119,648.57RCCC QUOTE DATE QUOTE NO PO ORDERED BY PRINTED ON ORDER BALANCE BILL TO: (5004777) City of Evanston 2100 Ridge Avenue Information Technology Evanston, IL 60201 City of Evanston 2100 Ridge Avenue Evanston, IL 60201 SHIP TO: (1000)ATTENTION TO: NAME: Dmitry Shub PHONE: 8474488074 EMAIL: dshub@cityofevanston.org CONFIRM TO: ACCOUNT MANAGER: PHONE: EMAIL: Ray Clark rclark@mnjtech.com (847) 876-8805 ATTN: PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN 1 MNJ13342737 10,187.74 10,187.74 1Cisco Catalyst 9500 16-port 10G switch, NW Ess. License - Manageable - 3 Layer Supported - Modular - Optical Fiber - 1U High - Rack-mountable - Lifetime Limited Warranty MFG PART NO: C9500-16X-E 2 MNJ13346538 1,009.44 1,009.44 1Cisco SMARTnet Extended Service - Service - 8 x 5 Next Business Day - Exchange - Parts - Physical, Electronic Service MFG PART NO: CON-SNT-C95016EX 3 MNJ12862309 1,297.17 1,297.17 1Cisco Redundant Power Supply - / 12 V DC, 12 V DC - 2 +12V Rails - 94% Efficiency - / 12 V DC, 12 V DC - 2 +12V Rails - 94% Efficiency MFG PART NO: PWR-C4-950WAC-R/2 4 MNJ14346007 628.35 628.35 1Cisco Systems, Inc - Cisco DNA Advantage for C9500 Low SMS-K MFG PART NO: C9500-DA-L-SMSK Page 1 of 4230 of 685 PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN 5 MNJ8217691 273.08 68.27 4Cisco CAB-SPWR-30CM= Standard Power Cord - 11.81" - 11.81" MFG PART NO: CAB-SPWR-30CM= 6 MNJ9116315 1,678.86 279.81 6Cisco SFP-H10GB-ACU10M= Twinax Network Cable - 32.81 ft Twinaxial Network Cable - SFP+ - 32.81 ft Twinaxial Network Cable - SFP+ MFG PART NO: SFP-H10GB-ACU10M= 7 MNJ10432997 247.08 61.77 4Cisco Systems, Inc - 50CM TYPE 1 STACKING CABLE MFG PART NO: STACK-T1-50CM 8 MNJ12857875 2,584.96 646.24 4Cisco C9300 DNA Essentials - Term License - 48 Port - 3 Year MFG PART NO: C9300-DNA-E-48-3Y 9 MNJ12857860 20,032.00 5,008.00 4Cisco Catalyst 9300 48-port PoE+, Network Essentials - 48 Ports - Manageable - 2 Layer Supported - Twisted Pair - Lifetime Limited Warranty MFG PART NO: C9300-48P-E 10 MNJ12863275 1,309.48 327.37 4Cisco Systems, Inc - Cisco Systems - CATALYST 9300 4 X 1GE NTWK MOD SPARE MFG PART NO: C9300-NM-4G= 11 MNJ12995717 546.07 546.07 1Cisco Base - 1 Year - Service - 24 x 7 - Technical - Electronic Service - 24 x 7 - Technical - Electronic Service MFG PART NO: CON-SW-C93004PE 12 MNJ13806285 3,088.44 772.11 4Cisco Systems, Inc - 715 W AC 80+ PLATINUM CONFIG 1 SECONDARYPOWER SUPPLY MFG PART NO: PWR-C1-715WAC-P/2 13 MNJ8891938 1,279.84 319.96 4Cisco SFP (mini-GBIC) Module - 1 x 1000Base-SX - 1 x 1000Base-SX MFG PART NO: GLC-SX-MMD= 14 MNJ8899421 2,535.04 633.76 4Cisco SFP (mini-GBIC) Module - 1 - 1 MFG PART NO: GLC-LH-SMD= 15 MNJ9714290 1,297.24 92.66 14Cisco Virtual Wireless Controller Adder - License - 1 Access Point - Electronic - Electronic MFG PART NO: L-LIC-CTVM-1A 16 MNJ10626581 10,185.90 1,018.59 10Cisco Aironet Four-Port Dual-Band Polarization-Diverse Antenna - Range - UHF, SHF - 2.40 GHz, 5.15 GHz to 2.50 GHz, 5.93 GHz - 13 dBi - Wireless Data Network, OutdoorWall/Ceiling/Pole/Mast - Directional MFG PART NO: AIR-ANT2513P4M-N= Page 2 of 4231 of 685 PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN 17 MNJ10724935 2,947.40 294.74 10Cisco 8851 IP Phone - Cable - Wall Mountable - VoIP - Caller ID - Speakerphone - 2 x Network (RJ-45) - USB - PoE Ports - (No license included) MFG PART NO: CP-8851-K9= 18 MNJ10761012 268.70 53.74 5Cisco Wall Mount for IP Phone MFG PART NO: CP-8800-WMK= 19 MNJ11276078 19,457.55 19,457.55 1Cisco 5520 IEEE 802.11ac Wireless LAN Controller - 2.40 GHz, 5 GHz - 2 x Network (RJ-45) - Ethernet, Fast Ethernet, Gigabit Ethernet - Rack-mountable MFG PART NO: AIR-CT5520-50-K9 20 MNJ11280520 18,531.00 123.54 150Cisco Adder License - Cisco 5520 Wireless Controller - License 1 Access Point - Electronic - Cisco 5520 Wireless Controller - License 1 Access Point - Electronic MFG PART NO: LIC-CT5520-1A 21 MNJ11292744 2,298.08 2,298.08 1Cisco Smart Net Total Care - Service - 8 x 5 Next Business Day - Exchange - Electronic and Physical Service MFG PART NO: CON-SNT-AIRT5520 22 MNJ11694988 1,297.20 64.86 20Cisco Prime Infrastructure v.3.x Lifecycle, Assurance and Application Policy Infrastructure Controller Enterprise Module - License - 1 Token - Electronic MFG PART NO: L-MGMT3X-TKN-K9= 23 MNJ11862800 3,940.84 985.21 4Cisco Aironet AP2802E IEEE 802.11ac 1.30 Gbit/s Wireless Access Point - 2.40 GHz, 5 GHz - MIMO Technology - 2 x Network (RJ-45) - Ethernet, Fast Ethernet, Gigabit Ethernet MFG PART NO: AIR-AP2802E-B-K9 24 MNJ12230426 3,307.50 22.05 150Cisco Software Support (SWSS) - Service - 24 x 7 - Maintenance - Electronic Service - 24 x 7 - Maintenance - Electronic Service MFG PART NO: CON-ECMU-LICT5520 25 MNJ12643368 356.16 25.44 14Cisco Software Support (SWSS) - Service - 24 x 7 - Maintenance - Electronic Service - 24 x 7 - Maintenance - Electronic Service MFG PART NO: CON-ECMU-CTVM1A 26 MNJ12991167 1,066.80 106.68 10Cisco Digital Network Architecture Essentials - Term License - 1 License - 3 Year MFG PART NO: AIR-DNA-E-3Y 27 MNJ13903163 7,690.40 769.04 10Cisco Systems, Inc - Cisco Catalyst 9115AX Series MFG PART NO: C9115AXI-A Page 3 of 4232 of 685 PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN Net 30 Days SHIP VIA: TERMS: $119,648.57ORDER BALANCE: FEDEX GROUND TOTAL:$119,648.57 SHIPPING CHARGES:$306.25 ESTIMATED SALES TAX:$0.00 NET ORDER:$119,342.32PLEASE REMIT TO: MNJ Technologies Direct, INC. Department #10444 PO Box : 87618 Chicago, IL 60680-0618 FEIN: 01-0560518 Thanks for the opportunity. We appreciate all your business . Page 4 of 4233 of 685 For City Council Meeting of October 14, 2019 Item A12 Business of the City by Motion: Purchase of Trees for Fall Planting For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Michael Callahan, Arborist/Forestry Supervisor Paul D’Agostino, Environmental Services Coordinator Subject: Purchase of Trees for Fall Planting Date: October 14, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 169 trees from Suburban Tree Consortium (STC) in the amount of $33,420.20. Most of the trees will be planted by Forestry employees, and some will be planted as part of the tree planting contract with Herrera Landscape and Snow Removal approved by City Council on April 22, 2019. Funding Source: Funding for this purchase is provided as outlined in the table below. Funding Source Amount FY 2019 Budget Remaining Balance Forestry Division General Funds 100.40.4320.65005 $31,670.20 $135,000.00 $32,796.00 Replant Express Funds 100.41335 $ 1,750.00 N/A N/A The first funding source is a general fund line item in the Forestry Division budget. The total allocation within this line item is used for the spring and fall tree purchases and plantings. The second source of funding is deposited into account 100.41335 - the “Replant Express” program. This expense is coming out of the reserve account where this money has been set aside. This program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediatel y, rather than waiting the one to two years it typically takes for a replacement tree. There are seven additional trees being planted through this program which generated $1,750.00 in Memorandum 234 of 685 payments. These three funding sources will be used to purchase all 169 trees for the parkways. Summary: The STC solicits quotes each spring and fall from participating nurseries on behalf of Evanston. In March, staff sent a listing of the required trees for parkway planting this spring season to the STC. The STC then solicited and received bids from member area nurseries to attempt to procure the needed trees. STC was able to locate all of the 2”/2.5” diameter tree species in the quantity needed. The trees are being supplied by two nurseries - Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL); and Wilson Nurseries, Inc. (44W148 State Route 72, Hampshire, IL). Legislative History: In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this membership is that by merging orders with other municipalities, our buying power is increased through economies of scale. In addition, Resolution 60-R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is appropriated. Another advantage of membership is our ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species we will need in future years. Attachment: Nursery order confirmations 235 of 685 236 of 685 237 of 685 238 of 685 For City Council Meeting of October 14, 2019 Item A13 Business of the City by Motion: Green Bay Road Improvement Project (RFQ 19-44) Phase I Engineering Services Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Sat Nagar, P.E., Senior Project Manager Subject: Green Bay Road Corridor Improvement Project (RFQ 19-44) Engineering Services Contract Date: October 14, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract to provide Phase I Engineering Services for the Green Bay Road Corridor Improvement Project with Kimley-Horn & Associates (1001 Warrenville Road, Suite 350, Lisle, IL 60532) in the amount of $327,671. Funding Source: This project will be funded from the City’s Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account No. 415.40.4119.62145 - 419025). This project was not originally budgeted in FY 2019, but funding is available from the delay in the Central Street Bridge project. Background: Green Bay Road is a major north-south arterial through the Central Street Business District connecting the north shore communities with City of Chicago. The Green Bay Road corridor has considerable pedestrian, bus and vehicular traffic. The land use adjacent to the Green Bay Road consists of commercial, residential, and school areas. The Metra Union Pacific North Line has a major train station at Central Street adjacent to Green Bay Road. Pace buses have stops along Green Bay Road Corridor as well. The goals of Green Bay Road Corridor Improvement Project are to address pedestrian access at intersections and along the business district, modernize the traffic signals, replace water main, and generally improve the streetscape, including lighting improvements and street resurfacing from McCormick Blvd. to Isabella Street. The detailed scope of the project consists of:  Topographic survey including underground utilities; data collection  Vaulted sidewalk evaluation Memorandum 239 of 685  Multi-modal analysis including pedestrians and vehicle usage  Traffic signal modernization at Central, Lincoln & Livingston Street intersections  ADA access, sidewalk and streetscape improvement options  Street light analysis and condition review  Environmental review and preparation of project development report  Coordination with IDOT, FHWA & other agencies  Preparing application for State/Federal funding to North Shore Council of Mayors  Coordination with stakeholders, including property owners and business owners abutting the project  Obtaining public feedback and coordination  Preparing construction cost estimates. The Phase I Preliminary Engineering Design Report is expected to be complete by summer 2020. This project was not originally budgeted in FY 2019. The Northshore Council of Mayors, along with Chicago Metropolitan Agency for Planning and the State of Illinois have recently changed project grant award guidelines to give preference to applicants that have started and/or completed the Phase I Design Report. This project is considered by staff to be a good candidate for an application for the Surface Transportation Program funding which is administered by the Northshore Council of Mayors. The next call for projects is expected in early 2020. Analysis: The City of Evanston issued a Request for Qualifications (RFQ) to provide Phase I Engineering, Phase II Design Services and Phase III Construction Engineering for the Green Bay Road Corridor Improvement Project. As part of federal guidelines, the consultant selection process is a Qualification Based Selection (QBS). Once the most qualified consultant is determined through the selection process, the cost of engineering services is negotiated. This process has been used on other federally funded projects, including Howard Street, Central Street Bridge, Sheridan Road/ Chicago Avenue Improvements and the Bridge Street Bridge reconstruction project. While this project has not yet received grant funding, this process needs to be followed in order for the project to be eligible for future grant applications. While the RFQ reviewed qualifications for all three phases of engineering work, only Phase I is being awarded at this time. The RFQ was issued on 7/11/2019. It was advertised on Demandstar, in the Chicago Tribune and on the City website. On 8/22/19, the City received qualifications statements from 9 consultants as follows: 240 of 685 Firm Address Ciorba Group 8725 W. Higgens Road, Suite 600, Chicago, IL 60631 Civiltech Engineering. Two Pierce Place, Suite 1400, Itasca, IL 60143 Epstein & Sons 600 West Fulton Street, Chicago, IL 60661 ESI Consultants 1979 N. Mill Street, Suite 100, Naperville, IL 60563 Kimley-Horn & Associates 1001 Warrenville Road, Suite 350, Lisle, IL 60532 Millhouse Engineering 333 South Wabash Avenue, Suite 2901, Chicago, IL 60604 Terra Engineering 225 W. Ohio Street, 4th Floor, Chicago, IL 60654 Thomas Engineering Group 238 S. Kenilworth Avenue, Suite 100, Oak Park, IL 60302 T.Y. Lin 200 South Wacker Drive, Suite 1400, Chicago, IL 60606 The proposals were reviewed by:  David Stoneback – Public Works Agency Director  Sat Nagar, P.E. – Senior Project Manager  Rajeev Dahal – Senior Project Manager - Transportation  Chris Venatta P.E. – Senior Project Manager  Linda Thomas – Purchasing Specialist  Paulina Martinez – Assistant to the City Manager The submittals for Green Bay Road Corridor Improvement Project were reviewed based on qualifications & expertise, organization & completeness of proposal, M/W/EBE utilization and willingness to execute the required agreement. The proposals were rated and interviews were conducted with the top two firms. Including information from the interviews, the final scoring of the proposals is as follows: 241 of 685 Firm Qualifications & Expertise (30%) Organization and Completeness of Proposal (45%) Willingness to Execute Evanston's Pro. Services Agreement (10%) M/W/EBE (15%) Total Score Kimley-Horn & Associates 27 43 10 15 95 Epstein & Sons 25 37 10 15 87 Terra Engineering 26 35 10 15 86 T.Y. Lin 25 36 10 15 86 Civiltech Engineering. 23 34 10 15 82 Thomas Engineering Group 24 33 10 15 82 Ciorba Group 22 30 10 15 77 ESI Consultants 24 28 10 15 77 Millhouse Engineering 22 30 10 15 77 Kimley-Horn was selected as the best candidate to provide the engineering services. The Kimley-Horn staff has extensive experience with similar corridor projects with other municipalities. They also have previous experience of working with IDOT, various villages and the City of Evanston, and their work has been satisfactory on previous projects. Staff is recommending award of Phase I Engineering services only at this time. After the Phase I Preliminary Design Approval is obtained through IDOT, the Phase II Design Engineering services contract will be negotiated and awarded. Kimley-Horn is proposing to exceed the City’s M/W/EBE program goals. A memo reviewing their compliance is attached. Attachments: M/W/EBE Participation Review Memo 242 of 685 Green Bay Road Corridor Improvement Project, RFQ 19-44, M/W/EBE Memo 10.14.2019 To: David Stoneback, Public Works Agency Director Sat Nagar, P.E., Senior Project Manager From: Tammi Nunez, Purchasing Manager Sharon A. Johnson, Business Workforce Compliance Coordinator Subject: Green Bay Road Corridor Improvement Project, RFQ 19-44 Date: October 14, 2019 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general cont ractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Green Bay Road Corridor Improvement Project, RFQ 19-44, Kimley-Horn & Associates, total base bid is $327,671.00, and they are found to be in compliance with the goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Christopher Burke Engineering 820 Davis Street, #520 Evanston, IL 60201 Engineering Services $26,213.68 8% X Infrastructure Engineering 1 S. Wacker Dr., STE 2650 Chicago, IL 60606 Consulting $51,116.67 15.6% X Interra, Inc. 600 Territorial Dr. Ste G Bolingbrook, IL 60440 Civil Engineering $27,852.03 8.5% X Total M/W/EBE $105,182.38 32.1% CC: Hitesh Desai, Chief Financial Officer Memorandum 243 of 685 To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Shane Cary, Architect/Project Manager Subject: Fleetwood-Jourdain Gym Floor Investigation Date: October 14, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a single-source contract for consulting services for the Fleetwood-Jourdain gym floor investigation with Raths, Raths, & Johnson, Inc. (500 Joliet Road, Suite 200, Willowbrook, Illinois 60527) in the amount of $26,600. Funding Source: Funding is available from the 2019 General Obligation Bonds, Facilities Contingency (Account 415.40.4119.62145 – 619024), which has an FY 2019 budget of $384,000 with a remaining balance of $89,396. Background Information: There is currently an ongoing issue with the wood floor in the gymnasium at Fleetwood- Jourdain. The wood in the floor is swelling, causing buckling and other raised areas that create an uneven playing surface. Staff has been investigating this for some time and has measured increasingly high humidity levels in the gym, but has been unable to determine the source of water causing the damage. Recently, the damage began accelerating, rendering the floor unsafe for sports play. Currently the staff has taken, or is in process of taking, the following actions:  Removal of raised areas of the floor  Inspection of the storm drain between the building and the street  Minor repair of the storm drain between the building and the street  Consultation with structural engineers on solutions for drying out the flooring  Installation of blowers to dry out the wood flooring  Inspection of the sewer drain and the storm drain under the gym floor  Installation of dehumidification on the rooftop HVAC unit that serves the gym (in process)  Inspection of the roof membrane (in process) Memorandum For City Council Meeting of October 14, 2019 Item A14 Business of the City by Motion: Fleetwood-Jourdain Gym Floor Investigation For Action 244 of 685  Inspection of the roof drains (in process)  HVAC system 3rd party commissioning (in process)  Purchase of a floor cleaning machine to eliminate wet mopping of the floor (in process) On July 30, 2019, staff issued a Request for Proposal (RFP) for quotes from several consulting firms that investigate this type of architectural failure. As a result, a contract in the amount of $3,200 was executed with Raths, Raths, & Johnson (RRJ), Inc., a forensic architecture and engineering firm that specializes in investigating and correcting building system failures, to provide a recommended strategy to determine the source of the moisture. In August, they completed an initial inspection and suggested additional steps for monitoring and reducing moisture. Analysis: On September 12, 2019, RRJ provided an initial report as to the most likely sources of the moisture, a recommendation for additional tests, as well a cost proposal to perform these recommended tests (see attached report). Staff is recommending proceeding with entering into a new single-source contract with RRJ to continue with the investigation of the moisture source. Staff is a recommending a single-source contract with RRJ to provide continuity in the investigation and also to eliminate the 3 month delay that would occur if staff were to issue a new RFP. Attachments: Raths, Raths & Johnson report/cost proposal dated 9/12/19 245 of 685 246 of 685 247 of 685 248 of 685 For City Council Meeting of October 14, 2019 Item A15 Business of the City by Motion: Robert Crown Community Center Miscellaneous Fixtures and Equipment Purchase A For Action For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Interim City Manager Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Stefanie Levine, P.L.A., Senior Project Manager Subject: Robert Crown Community Center, Ice Complex and Library Miscellaneous Fixtures and Equipment Purchase A Date: October 14, 2019 Recommended Action: Staff recommends City Council approval of miscellaneous fixtures and equipment purchases for the Robert Crown Community Center, Ice Complex and Library from Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in the amount of $193,117.17. Funding Source: Funding for this purchase will be provided from the Crown Construction Fund (Account 416.40.4160.65515 – 616017). The current Furniture, Fixtures and Equipment (FFE) budget for this project is $910,000 of which $448,527.31 has been committed. A summary of these expenditures to date is as follows: Summary of FFE Expenditures to Date FFE Item Vendor Cost Office, library and general purpose furniture Forward Space $408,072.85 Preschool furniture Lakeshore Learning $40,454.46 Miscellaneous Fixtures and Equipment Purchase A Forward Space $193,117.17 Total to Date $641,644.48 Current Budget $910,000.00 Amount Remaining $268,355.52 Memorandum 249 of 685 Summary: This recommended purchase will provide a wide variety of fixtures and equipment for the new Robert Crown Community Center including waste/recycling receptacles, athletic equipment, cleaning equipment, library equipment, ceramics equipment, and kitchen equipment. A complete list of the items included with this purchase is attached for reference. Forward Space is currently under a three year contract with the City of Evanston to provide furniture. Forward Space regularly sources items beyond standard furniture such as the fixtures and equipment required for the new Robert Crown Community Center to its clients. Due to the significance and variety of this order and staff’s limited internal resources to individually price and bid items, Forward Space was asked to price these purchases as a sole source vendor. Forward Space has a proven track record of delivering on time and on budget with prior City projects and their contract includes all work to deliver, receive, and install these items. Thus staff recommends proceeding with Forward Space’s pricing for this purchase at a total cost of $193,117.17. Additionally, Forward Space is a Women Business Enterprise. Please note that a second equipment purchase through Forward Space is anticipated prior to December 31 to address additional equipment needs for the building. Attachment: Forward Space pricing summary 250 of 685 251 of 685 252 of 685 253 of 685 254 of 685 255 of 685 256 of 685 257 of 685 258 of 685 For City Council Meeting of October 14, 2019 Item A16 Business of the City by Motion: Change Order No.1 for Construction Manager Services at the Robert Crown Community Center, Ice Complex and Library For Action For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Interim City Manager Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Lawrence Hemingway, Parks, Recreation & Community Services Director Karen Danczak-Lyons, Library Director Subject: Change Order No.1 for Construction Manager Services at the Robert Crown Community Center, Ice Complex and Library (RFP 17-57) Date: October 14, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to approve Change Order No.1 for construction management services for the Robert Crown Community Center, Ice Complex and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, IL, 60622). This change order will not result in an increase or decrease to the existing contract price. This change order increases the contract time to complete the building portion of the project by 32 calendar days for the ice rinks and 53 calendar days for the lobby, library, and gymnasium. Funding Source: Funding for this project is provided from the Robert Crown Construction Fund (Account 416.40.4160.65515 – 616017). Summary: On July 7, 2018, City Council approved a contract with Bulley and Andrews for the construction of the Robert Crown Community Center, Ice Rink and Library (RCCC). Construction has been progressing well but has been hampered somewhat by a later than expected start, unsuitable soils, wet weather, and steel procurement delays. As a result, Bulley and Andrews has requested an extension for work associated with the completion of the building by 32 calendar days for the ice rinks and 53 calendar days for the lobby, library and gymnasium spaces. The scheduled completion date for the athletic fields remains unchanged (July 3, 2020). City staff has reviewed this request with the project architect and believe it is reasonable given the issues faced during construction. Therefore, staff recommends approval of this item. Memorandum 259 of 685 Legislative History: On 2/26/18, City Council approved of Construction Management Services Contract with Bulley and Andrews On 7/7/18, City Council approved the Construction Management Services Contract with Bulley and Andrews Attachments: Recommendation by Woodhouse Tinucci Architects Proposal by Bulley and Andrews 260 of 685 Woodhouse Tinucci Architects 230 W Superior 6th Flr Chicago IL 60654 Tel 312 943 3120 www.woodtinarch.com 1 OF 1 PROJECT PCI REVIEW MEMO Robert Crown Center Evanston, Illinois SUBJECT POTENTIAL CHANGE ITEM NO Project Construction Schedule Extension 076 PREPARED BY DATE ISSUED Brian Foote 09.25.19 Woodhouse Tinucci Architects has reviewed the proposed Potential Change Item and supporting documentation and has the following comments: Description of Change: The General Contractor is requesting a contractual amendment which would extend the Building Completion dates per the attached schedule and memo. Review Comments: 1. WTA has reviewed the proposed change and finds it consistent with our understanding. Recommended Actions: 1. Recommend approval. Attachments: 1. None. 261 of 685 TITLE: Project Deadline Revisions DATE: September 18, 2019 PROJECT: Robert Crown Community Center & Ice Complex TO: CITY OF EVANSTON 2100 RIDGE AVE - CIVIC CENTER EVANSTON, IL 60201-2798 DESCRIPTION OF PROPOSAL This change is a request to revise the project completion deadlines as identified in Exhibit C schedule, the project completion deadlines associated with section 5 of the City contract. Due overall project delays from late start, unsuitable soils, weather and steel procurement the project completion deadlines will be changed as follows: - Site mobilization shall be August 16, 2018 and issuance of permits required for each work shall be received by August 30, 2018 - Building Completion (including temporary of final certificate of occupancy, one-third of the parking lot, and the site area immediately surrounding the building) for building B&C shall be December 6, 2019 and building A shall be December 27, 2019. - Remaining site completion including remainder of the parking lot and athletics fields shall be July 3, 2020 - No Change There are no costs associated with this change as the overall project complete of July 3, 2020 remains. Attached is an detailed overall project schedule documenting this change. PCI Summary Phase Code Vendor Amount --- SUBTOTAL $0 --- SUBTOTAL $0 Total: $0 APPROVAL: By: By: Lara Biggs CITY OF EVANSTON Peter Kuhn Bulley & Andrews LLC Date: Date: No. PCI0076 Project # 118079 1755 West Armitage Avenue Chicago, IL 60622 Phone: (773) 235-2433 Fax: (773) 235-2471 POTENTIAL CHANGE ITEM 262 of 685 263 of 685 IDTask ModeTask NameDuration StartFinish1Construction491.5 daysThu 8/16/18Fri 7/3/202Mobilization2 wksThu 8/16/18Wed 8/29/183Clear site4 wksThu 8/23/18Wed 9/19/184Foundations260 daysThu 9/20/18Wed 9/18/195Caissons5 wksThu 9/20/18Wed 10/24/186Excavate gradebeam foundations8 wksMon 10/22/18Fri 12/14/187Gradebeams & caisson caps - Area A8 daysWed 10/24/18Fri 11/2/188Gradebeams & caisson caps - Area B4 wksMon 11/5/18Fri 11/30/189Gradebeams & caisson caps - Area C2 wksTue 12/4/18Mon 12/17/1810Underground utilities - Area B & C6 wksMon 3/18/19Fri 4/26/1911Underground utilities - Area A10 daysFri 8/16/19Thu 8/29/1912Stone SOG- Area B & C5 daysFri 3/22/19Thu 3/28/1913Stone & Reinforcement SOG - Area A8 daysFri 8/30/19Tue 9/10/1914SOG - Area B & C8 wksFri 3/29/19Thu 5/23/1915SOG - Area A6 daysWed 9/11/19Wed 9/18/1916SOMD - Area A5 daysFri 8/16/19Thu 8/22/1917PEMB & Conventional Steel172 daysWed 12/19/18Thu 8/15/1918Columns & rafters - Area B7 wksWed 12/19/18Tue 2/5/1919Detailing & roof liner deck - Area B7 wksWed 2/6/19Tue 3/26/1920Conventional steel connections - Area B2 wksMon 3/25/19Fri 4/5/1921Roof insulation & SSR - Area B2 wksTue 4/16/19Mon 4/29/1922Columns & rafters - Area C4 wksMon 2/11/19Fri 3/8/1923Detailing & roof liner deck - Area C2 wksTue 3/26/19Mon 4/8/1924Conventional steel connections - Area C2 wksThu 4/18/19Wed 5/1/1925Roof insulation & SSR - Area C2 wksTue 4/30/19Mon 5/13/1926Area A Steel Start0 daysMon 5/13/19Mon 5/13/1927Columns & beams - Area A8 wksFri 6/7/19Thu 8/1/1928Detailing & decking - Area A2 wksFri 8/2/19Thu 8/15/1929Enclosure186 daysThu 2/7/19Thu 10/24/1930Exterior CMU - Area B32 daysThu 2/7/19Fri 3/22/1931Exterior cold formed framing / sheathing / AVB - Area B6 wksMon 3/18/19Fri 4/26/1932Exterior facebrick -Area B3 wksMon 4/1/19Fri 4/19/1933Metal panel at Kalwall - Area B4 daysThu 8/1/19Tue 8/6/1934Temp enclose Kalwall - Area B5 daysMon 7/29/19Fri 8/2/1935Kalwall - Area B13 daysWed 8/28/19Fri 9/13/1936Glazing east elevation - Area B10 daysMon 9/16/19Fri 9/27/1937Glazing north elevation - Area B3 daysMon 9/16/19Wed 9/18/1938Exterior CMU - Area C20 daysMon 2/25/19Fri 3/22/1939Exterior cold formed framing / sheathing / AVB - Area C7 wksMon 3/25/19Fri 5/10/1940Exterior facebrick - Area C3 wksMon 5/13/19Fri 5/31/1941Kalwall - Area C12 daysMon 7/29/19Tue 8/13/1942Glazing south elevation - Area C9 wksTue 7/23/19Mon 9/23/1943Temp enclose south elevation - Area C9 daysTue 7/23/19Fri 8/2/198/16Construction8/16Mobilization8/23Clear site9/20Foundations9/20Caissons10/22Excavate gradebeam foundations10/24Gradebeams & caisson caps - Area A11/5Gradebeams & caisson caps - Area B12/4Gradebeams & caisson caps - Area C3/18Underground utilities - Area B & C8/16Underground utilities - Area A3/22Stone SOG- Area B & C8/30Stone & Reinforcement SOG - Area A3/29SOG - Area B & C9/11SOG - Area A8/16SOMD - Area A12/19PEMB & Conventional Steel12/19Columns & rafters - Area B2/6Detailing & roof liner deck - Area B3/25Conventional steel connections - Area B4/16Roof insulation & SSR - Area B2/11Columns & rafters - Area C3/26Detailing & roof liner deck - Area C4/18Conventional steel connections - Area C4/30Roof insulation & SSR - Area C5/13Area A Steel Start6/7Columns & beams - Area A8/2Detailing & decking - Area A2/7Enclosure2/7Exterior CMU - Area B3/18Exterior cold formed framing / sheathing / AVB - Area B4/1Exterior facebrick -Area B8/1Metal panel at Kalwall - Area B7/29Temp enclose Kalwall - Area B8/28Kalwall - Area B9/16Glazing east elevation - Area B9/16Glazing north elevation - Area B2/25Exterior CMU - Area C3/25Exterior cold formed framing / sheathing / AVB - Area C5/13Exterior facebrick - Area C7/29Kalwall - Area C7/23Glazing south elevation - Area C7/23Temp enclose south elevation - Area CJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovQtr 3, 2018Qtr 4, 2018Qtr 1, 2019Qtr 2, 2019Qtr 3, 2019Qtr 4, 2019Qtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020TaskSplitMilestoneSummaryProject SummaryGroup By SummaryRolled Up TaskRolled Up Critical TaskRolled Up MilestoneRolled Up ProgressExternal TasksExternal MilestoneInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyDeadlineCritical TaskProgressRobert Crown Community Center, Ice Complex & LibraryProject Schedule9/18/2019Page 1Project: RCCC Completion ScheDate: Wed 9/18/19264 of 685 IDTask ModeTask NameDuration StartFinish44Metal louver - Area C8 daysMon 9/30/19Wed 10/9/1945Exterior cold form framing / sheathing / AVB - AreaA3 wksFri 8/23/19Thu 9/12/1946Roof - Area A4 wksFri 9/13/19Thu 10/10/1947Exterior facebrick - Area A3 wksFri 9/13/19Thu 10/3/1948Glazing - Area A4 wksFri 9/27/19Thu 10/24/1949Kalwall - Area A7 daysFri 10/4/19Mon 10/14/1950Build Out - Area B & C180 daysMon 3/25/19Fri 11/29/1951CMU bearing walls - Phase 11 wkMon 3/25/19Fri 3/29/1952Rink overhead MEP rough4 wksTue 4/9/19Mon 5/6/1953CMU bearing walls - Phase 22 wksWed 5/1/19Tue 5/14/1954Precast plank3 wksMon 5/13/19Fri 5/31/1955Precast bleachers1 wkMon 5/20/19Fri 5/24/1956Install door frames2 wksWed 5/15/19Tue 5/28/1957CMU non-bearing walls2 wksMon 5/27/19Fri 6/7/1958In wall MEP rough10 wksWed 5/29/19Tue 8/6/1959MEP cores & sleeves1 wkMon 6/3/19Fri 6/7/1960Overhead MEP rough - Level 13 wksMon 6/3/19Fri 6/21/1961Frame walls5 wksMon 6/3/19Fri 7/5/1962Precast topping2 wksMon 6/10/19Fri 6/21/1963Spray fireproofing - Area B6 wksMon 6/10/19Fri 7/19/1964Spray fireproofing - Area C4 wksTue 7/16/19Mon 8/12/1965Overhead MEP rough - LVL 28 wksMon 7/22/19Fri 9/13/1966Drywall & tape4 wksThu 8/15/19Wed 9/11/1967Paint2 wksThu 9/12/19Wed 9/25/1968Ceramic tile - LVL 21.5 wksThu 9/26/19Mon 10/7/1969Ceramic tile - LVL 11.5 wksTue 10/8/19Thu 10/17/1970Flooring - running track2 wksMon 9/30/19Fri 10/11/1971Flooring - traffic coating10 daysThu 9/26/19Wed 10/9/1972Flooring - polished concrete5 daysMon 10/7/19Fri 10/11/1973Flooring - epoxy5 wksMon 10/7/19Fri 11/8/1974Flooring - rubber rink 11 wkWed 10/30/19Tue 11/5/1975Flooring - rubber rink 21 wkWed 11/6/19Tue 11/12/1976Flooring - rubber change rooms2 wksWed 11/13/19Tue 11/26/1977Flooring - vinyl tile10 daysMon 10/7/19Fri 10/18/1978Flooring - carpet1 wkMon 10/7/19Fri 10/11/1979Flooring - wood1 wkMon 10/7/19Fri 10/11/1980Flooring - terrazzo7 daysMon 10/7/19Tue 10/15/1981ACT grid2 wksMon 9/23/19Fri 10/4/1982MEP ceiling trim3 wksTue 10/1/19Mon 10/21/1983Millwork3 wksMon 10/21/19Fri 11/8/1984Div. 10 install3 wksFri 10/18/19Thu 11/7/1985Doors & hardware2 wksMon 10/28/19Fri 11/8/1986Drop ceiling tile1 wkMon 11/4/19Fri 11/8/1987Interior glazing2 wksMon 10/21/19Fri 11/1/199/30Metal louver - Area C8/23Exterior cold form framing / sheathing / AVB - Area A9/13Roof - Area A9/13Exterior facebrick - Area A9/27Glazing - Area A10/4Kalwall - Area A3/25Build Out - Area B & C3/25CMU bearing walls - Phase 14/9Rink overhead MEP rough5/1CMU bearing walls - Phase 25/13Precast plank5/20Precast bleachers5/15Install door frames5/27CMU non-bearing walls5/29In wall MEP rough6/3MEP cores & sleeves6/3Overhead MEP rough - Level 16/3Frame walls6/10Precast topping6/10Spray fireproofing - Area B7/16Spray fireproofing - Area C7/22Overhead MEP rough - LVL 28/15Drywall & tape9/12Paint9/26Ceramic tile - LVL 210/8Ceramic tile - LVL 19/30Flooring - running track9/26Flooring - traffic coating10/7Flooring - polished concrete10/7Flooring - epoxy10/30Flooring - rubber rink 111/6Flooring - rubber rink 211/13Flooring - rubber change rooms10/7Flooring - vinyl tile10/7Flooring - carpet10/7Flooring - wood10/7Flooring - terrazzo9/23ACT grid10/1MEP ceiling trim10/21Millwork10/18Div. 10 install10/28Doors & hardware11/4Drop ceiling tile10/21Interior glazingJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovQtr 3, 2018Qtr 4, 2018Qtr 1, 2019Qtr 2, 2019Qtr 3, 2019Qtr 4, 2019Qtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020TaskSplitMilestoneSummaryProject SummaryGroup By SummaryRolled Up TaskRolled Up Critical TaskRolled Up MilestoneRolled Up ProgressExternal TasksExternal MilestoneInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyDeadlineCritical TaskProgressRobert Crown Community Center, Ice Complex & LibraryProject Schedule9/18/2019Page 2Project: RCCC Completion ScheDate: Wed 9/18/19265 of 685 IDTask ModeTask NameDuration StartFinish88Final paint - rinks & rooms1 wkMon 11/11/19Fri 11/15/1989Final paint - changing rooms3 daysWed 11/27/19Fri 11/29/1990Rink Construction123 daysMon 6/3/19Wed 11/20/1991Area B105.5 daysMon 6/3/19Mon 10/28/1992Proof roll subgrade1 dayMon 6/3/19Mon 6/3/1993Subsoil heating tubing1.5 wksTue 6/4/19Thu 6/13/19946" stone dust1 dayThu 6/13/19Fri 6/14/1995Compaction test fine grade1 dayFri 6/14/19Mon 6/17/1996Cold floor piping header trench2 daysMon 6/17/19Wed 6/19/1997Slab insulation & vapor barrier3 daysWed 6/19/19Mon 6/24/1998Rebar & dasher board imbeds3 daysMon 6/24/19Thu 6/27/1999Pre-pour inspection0 daysTue 6/25/19Tue 6/25/19100Wire mesh3 daysThu 6/27/19Tue 7/2/19101Pressure test cold floor piping0 daysTue 7/2/19Tue 7/2/19102Pour rink slab1 dayTue 7/2/19Wed 7/3/19103Wet cure rink slab28 daysWed 7/3/19Mon 8/12/19104Perimeter expansion joint5 daysMon 8/5/19Mon 8/12/19105Overhead paint2 wksMon 9/16/19Mon 9/30/19106MEP trim2 wksMon 9/2/19Mon 9/16/19107Dasherboard install2 wksMon 9/30/19Mon 10/14/19108Glass install2 wksMon 10/14/19Mon 10/28/19109Netting install1 wkMon 10/21/19Mon 10/28/19110Area C100.5 daysWed 7/3/19Wed 11/20/19111Proof roll subgrade1 dayWed 7/3/19Thu 7/4/19112Subsoil heating tubing1.5 wksThu 7/4/19Mon 7/15/191136" stone dust1 dayTue 7/16/19Tue 7/16/19114Compaction test fine grade1 dayWed 7/17/19Wed 7/17/19115Cold floor piping header trench2 daysThu 7/18/19Fri 7/19/19116Slab insulation & vapor barrier3 daysMon 7/22/19Wed 7/24/19117Rebar & dasher board imbeds3 daysThu 7/25/19Mon 7/29/19118Wire mesh3 daysTue 7/30/19Thu 8/1/19119Pressure test cold floor piping0 daysThu 8/1/19Thu 8/1/19120Pour rink slab1 dayFri 8/2/19Fri 8/2/19121Wet cure rink slab28 daysMon 8/5/19Wed 9/11/19122Perimeter expansion joint5 daysThu 9/5/19Wed 9/11/19123Overhead paint2 wksThu 9/26/19Wed 10/9/19124MEP trim2 wksThu 10/10/19Wed 10/23/19125Dasherboard install2 wksThu 10/24/19Wed 11/6/19126Glass install2 wksThu 11/7/19Wed 11/20/19127Netting install1 wkThu 11/14/19Wed 11/20/19128Commissioning - Area B & C35 daysTue 10/8/19Mon 11/25/19129Controls complete2 wksTue 10/8/19Mon 10/21/19130Initial controls commissioning1 wkTue 10/22/19Mon 10/28/19131IT network & IP addresses ready1 wkTue 10/29/19Mon 11/4/19132Subcontractor testing & balancing1 wkTue 11/5/19Mon 11/11/1911/11Final paint - rinks & rooms11/27Final paint - changing rooms6/3Rink Construction6/3Area B6/3Proof roll subgrade6/4Subsoil heating tubing6/136" stone dust6/14Compaction test fine grade6/17Cold floor piping header trench6/19Slab insulation & vapor barrier6/24Rebar & dasher board imbeds6/25Pre-pour inspection6/27Wire mesh7/2Pressure test cold floor piping7/2Pour rink slab7/3Wet cure rink slab8/5Perimeter expansion joint9/16Overhead paint9/2MEP trim9/30Dasherboard install10/14Glass install10/21Netting install7/3Area C7/3Proof roll subgrade7/4Subsoil heating tubing7/166" stone dust7/17Compaction test fine grade7/18Cold floor piping header trench7/22Slab insulation & vapor barrier7/25Rebar & dasher board imbeds7/30Wire mesh8/1Pressure test cold floor piping8/2Pour rink slab8/5Wet cure rink slab9/5Perimeter expansion joint9/26Overhead paint10/10MEP trim10/24Dasherboard install11/7Glass install11/14Netting install10/8Commissioning - Area B & C10/8Controls complete10/22Initial controls commissioning10/29IT network & IP addresses ready11/5Subcontractor testing & balancingJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovQtr 3, 2018Qtr 4, 2018Qtr 1, 2019Qtr 2, 2019Qtr 3, 2019Qtr 4, 2019Qtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020TaskSplitMilestoneSummaryProject SummaryGroup By SummaryRolled Up TaskRolled Up Critical TaskRolled Up MilestoneRolled Up ProgressExternal TasksExternal MilestoneInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyDeadlineCritical TaskProgressRobert Crown Community Center, Ice Complex & LibraryProject Schedule9/18/2019Page 3Project: RCCC Completion ScheDate: Wed 9/18/19266 of 685 IDTask ModeTask NameDuration StartFinish133Cx testing & commissioning1 wkTue 11/12/19Mon 11/18/19134Owner training1 wkTue 11/19/19Mon 11/25/19135Closeout - Area B & C24 daysTue 11/19/19Fri 12/20/19136Build sheets of ice2 wksTue 11/19/19Mon 12/2/19137Final clean1 wkTue 11/19/19Mon 11/25/19138Create punchlist1 wkFri 11/22/19Thu 11/28/19139Complete punchlist1 wkMon 11/25/19Fri 11/29/19140Final inspections for TCO5 daysMon 12/2/19Fri 12/6/19141TCO0 daysFri 12/6/19Fri 12/6/19142Furniture move in2 wksMon 12/9/19Fri 12/20/19143Potential rink occupancy - Temp exiting to be reviewed with EFD0 daysFri 12/20/19Fri 12/20/19144Build Out - Area A67 daysThu 9/19/19Fri 12/20/19145Spray fireproofing2 wksThu 9/19/19Wed 10/2/19146Wall layout2 daysThu 9/19/19Fri 9/20/19147Overhead MEP rough3 wksThu 9/26/19Wed 10/16/19148Barrier ceiling install2 wksFri 10/25/19Thu 11/7/19149Frame walls2 wksFri 9/20/19Thu 10/3/19150Install door frames1 wkWed 9/25/19Tue 10/1/19151In wall MEP rough3 wksFri 9/27/19Thu 10/17/19152Drywall & tape4 wksTue 10/15/19Mon 11/11/19153Paint2 wksMon 11/4/19Fri 11/15/19154ACT grid2 wksWed 11/13/19Tue 11/26/19155Ceramic tile2 wksFri 11/15/19Thu 11/28/19156MEP ceiling trim2 wksMon 11/18/19Fri 11/29/19157Flooring - polished concrete1 wkWed 11/27/19Tue 12/3/19158Flooring - rubber2 daysMon 12/2/19Tue 12/3/19159Flooring - vinyl tile3 daysMon 12/2/19Wed 12/4/19160Flooring - carpet1 wkMon 12/2/19Fri 12/6/19161Flooring - terrazzo18 daysMon 11/18/19Wed 12/11/19162Drop ceiling tile1 wkMon 11/25/19Fri 11/29/19163Doors & hardware2 wksMon 12/2/19Fri 12/13/19164Folding partitions1 wkMon 12/9/19Fri 12/13/19165Millwork3 wksMon 12/2/19Fri 12/20/19166Div. 10 install1 wkFri 11/29/19Thu 12/5/19167Interior glazing - LVL 2 lobby (CL-LX)1 wkMon 11/18/19Fri 11/22/19168Interior glazing - LVL 1 Fleetwood/library1 wkWed 12/4/19Tue 12/10/19169Final paint1 wkMon 12/16/19Fri 12/20/19170Gymnasium - Area A65 daysFri 9/13/19Thu 12/12/19171Wall layout1 dayFri 9/13/19Fri 9/13/19172Overhead MEP rough3 wksMon 9/16/19Fri 10/4/19173Frame walls7 daysMon 10/7/19Tue 10/15/19174Install door frames1 wkMon 10/7/19Fri 10/11/19175In wall MEP rough2 wksWed 10/16/19Tue 10/29/19176Drywall & tape2 wksFri 10/25/19Thu 11/7/1911/12Cx testing & commissioning11/19Owner training11/19Closeout - Area B & C11/19Build sheets of ice11/19Final clean11/22Create punchlist11/25Complete punchlist12/2Final inspections for TCO12/6TCO12/9Furniture move in12/20Potential rink occupancy - Temp exiting to be reviewed with EFD9/19Build Out - Area A9/19Spray fireproofing9/19Wall layout9/26Overhead MEP rough10/25Barrier ceiling install9/20Frame walls9/25Install door frames9/27In wall MEP rough10/15Drywall & tape11/4Paint11/13ACT grid11/15Ceramic tile11/18MEP ceiling trim11/27Flooring - polished concrete12/2Flooring - rubber12/2Flooring - vinyl tile12/2Flooring - carpet11/18Flooring - terrazzo11/25Drop ceiling tile12/2Doors & hardware12/9Folding partitions12/2Millwork11/29Div. 10 install11/18Interior glazing - LVL 2 lobby (CL-LX)12/4Interior glazing - LVL 1 Fleetwood/library12/16Final paint9/13Gymnasium - Area A9/13Wall layout9/16Overhead MEP rough10/7Frame walls10/7Install door frames10/16In wall MEP rough10/25Drywall & tapeJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovQtr 3, 2018Qtr 4, 2018Qtr 1, 2019Qtr 2, 2019Qtr 3, 2019Qtr 4, 2019Qtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020TaskSplitMilestoneSummaryProject SummaryGroup By SummaryRolled Up TaskRolled Up Critical TaskRolled Up MilestoneRolled Up ProgressExternal TasksExternal MilestoneInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyDeadlineCritical TaskProgressRobert Crown Community Center, Ice Complex & LibraryProject Schedule9/18/2019Page 4Project: RCCC Completion ScheDate: Wed 9/18/19267 of 685 IDTask ModeTask NameDuration StartFinish177Paint2 wksFri 11/8/19Thu 11/21/19178Overhead gym equipment7 daysMon 10/7/19Tue 10/15/19179Isolation slab install1 wkWed 10/16/19Tue 10/22/19180Isolation slab cure2 wksWed 10/23/19Tue 11/5/19181Flooring - wood3 wksFri 11/15/19Thu 12/5/19182Bleacher install1 wkFri 12/6/19Thu 12/12/19183Doors & hardware5 daysFri 11/29/19Thu 12/5/19184Final paint1 wkFri 12/6/19Thu 12/12/19185Commissioning - Area A27 daysMon 11/18/19Tue 12/24/19186Controls complete1 wkMon 11/18/19Fri 11/22/19187Initial controls commissioning1 wkMon 11/25/19Fri 11/29/19188IT network & IP addresses ready1 wkMon 12/2/19Fri 12/6/19189Subcontractor testing & balancing1 wkMon 12/9/19Fri 12/13/19190Cx testing & commissioning1 wkMon 12/16/19Fri 12/20/19191Owner training2 daysMon 12/23/19Tue 12/24/19192Closeout - Area A20 daysMon 12/23/19Fri 1/17/20193Final clean1 wkMon 12/23/19Fri 12/27/19194Final inspections for TCO5 daysMon 12/23/19Fri 12/27/19195Create punchlist1 wkMon 12/30/19Fri 1/3/20196Complete punchlist2 wksMon 1/6/20Fri 1/17/20197Furniture move in2 wksMon 12/30/19Fri 1/10/20198Occupancy0 daysFri 1/17/20Fri 1/17/20199Site Work - Phase 146 daysMon 9/30/19Mon 12/2/19200Rough grade2 daysMon 9/30/19Tue 10/1/19201Excavate seat walls2 daysWed 10/2/19Thu 10/3/19202Pour concrete seat walls8 daysFri 10/4/19Tue 10/15/19203Backfill2 daysWed 10/16/19Thu 10/17/19204Sidewalks7 daysFri 10/18/19Mon 10/28/19205Barrier curbs2 daysTue 10/29/19Wed 10/30/19206Fine grading5 daysThu 10/31/19Wed 11/6/19207Surface course at 1/3 Lot3 daysThu 11/7/19Mon 11/11/19208Playground equipment2 wksTue 10/29/19Mon 11/11/19209Fence install4 daysThu 11/7/19Tue 11/12/19210Landscape2 wksTue 11/19/19Mon 12/2/19211Bollards2 daysTue 10/29/19Wed 10/30/19212Rubber surface1 wkTue 11/12/19Mon 11/18/19213Concrete pavement8 daysFri 10/18/19Tue 10/29/19214Site Work - Phase 2119.5 daysMon 1/20/20Fri 7/3/20215Mobilization / Move out2 wksMon 1/20/20Fri 1/31/20216Abatement / Demolition6 wksMon 2/3/20Fri 3/13/20217Clear site2 wksMon 3/9/20Fri 3/20/20218Site utilities / Site electrical3 wksMon 3/16/20Fri 4/3/20219Perimeter curbs / Site concrete3 wksMon 3/30/20Fri 4/17/20220Fence posts / Back stops2 wksMon 3/30/20Fri 4/10/20221Field sub base1.5 wksTue 4/14/20Thu 4/23/2011/8Paint10/7Overhead gym equipment10/16Isolation slab install10/23Isolation slab cure11/15Flooring - wood12/6Bleacher install11/29Doors & hardware12/6Final paint11/18Commissioning - Area A11/18Controls complete11/25Initial controls commissioning12/2IT network & IP addresses ready12/9Subcontractor testing & balancing12/16Cx testing & commissioning12/23Owner training12/23Closeout - Area A12/23Final clean12/23Final inspections for TCO12/30Create punchlist1/6Complete punchlist12/30Furniture move in1/17Occupancy9/30Site Work - Phase 19/30Rough grade10/2Excavate seat walls10/4Pour concrete seat walls10/16Backfill10/18Sidewalks10/29Barrier curbs10/31Fine grading11/7Surface course at 1/3 Lot10/29Playground equipment11/7Fence install11/19Landscape10/29Bollards11/12Rubber surface10/18Concrete pavement1/20Site Work - Phase 21/20Mobilization / Move out2/3Abatement / Demolition3/9Clear site3/16Site utilities / Site electrical3/30Perimeter curbs / Site concrete3/30Fence posts / Back stops4/14Field sub baseJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovQtr 3, 2018Qtr 4, 2018Qtr 1, 2019Qtr 2, 2019Qtr 3, 2019Qtr 4, 2019Qtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020TaskSplitMilestoneSummaryProject SummaryGroup By SummaryRolled Up TaskRolled Up Critical TaskRolled Up MilestoneRolled Up ProgressExternal TasksExternal MilestoneInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyDeadlineCritical TaskProgressRobert Crown Community Center, Ice Complex & LibraryProject Schedule9/18/2019Page 5Project: RCCC Completion ScheDate: Wed 9/18/19268 of 685 IDTask ModeTask NameDuration StartFinish222Fine grade field sub base5 daysTue 4/21/20Tue 4/28/20223Asphalt2 wksMon 4/20/20Fri 5/1/20224Install turf5 wksTue 4/28/20Tue 6/2/20225Fencing, backstops & play features3 wksMon 5/4/20Fri 5/22/20226Landscape3 wksFri 5/29/20Fri 6/19/20227Create punchlist1 wkFri 6/19/20Fri 6/26/20228Complete punchlist1 wkFri 6/26/20Fri 7/3/20229Final inspections3 daysFri 6/19/20Wed 6/24/20230Athletic fields complete0 daysFri 7/3/20Fri 7/3/204/21Fine grade field sub base4/20Asphalt4/28Install turf5/4Fencing, backstops & play features5/29Landscape6/19Create punchlist6/26Complete punchlist6/19Final inspections7/3Athletic fields completeJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovQtr 3, 2018Qtr 4, 2018Qtr 1, 2019Qtr 2, 2019Qtr 3, 2019Qtr 4, 2019Qtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020TaskSplitMilestoneSummaryProject SummaryGroup By SummaryRolled Up TaskRolled Up Critical TaskRolled Up MilestoneRolled Up ProgressExternal TasksExternal MilestoneInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyDeadlineCritical TaskProgressRobert Crown Community Center, Ice Complex & LibraryProject Schedule9/18/2019Page 6Project: RCCC Completion ScheDate: Wed 9/18/19269 of 685 To: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Shane Cary, Architect/Project Manager Subject: Change Order No. 1 to the Contract for Fleetwood-Jourdain Interior Renovation (RFP 19-13) Date: October 14, 2019 Recommended Action: Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the contract for the Fleetwood-Jourdain Interior Renovation (RFP 19-13) with Bodala, LLC dba Central Rug and Carpet (3006 Central Street, Evanston, Illinois) in the amount of $52,349. This will increase the overall contract amount from $599,000 to $651,349. There is no time extension associated with this change order. Funding Source: Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds (415.40.4119.65515 – 618008). This change order will exceed the project budget, but funding is available from savings in the execution of the Lovelace Tennis Court Rehabilitation, which had an FY 2019 budget of $250,000 and has $126,000 remaining. Background: On August 5, 2019, City Council approved a contract for the construction of th e Fleetwood-Jourdain Interior Renovation project with Central Rug and Carpet. The scope of this project includes:  Building Entryway – Replace lighting; paint walls; install new flooring  Auditorium – Remove unused heating cabinets along west wall; relocate handicapped lift; install new stairs, flooring, ceiling treatment, window treatments, flooring, floating wall to provide storage area, furniture for lounge area; paint walls  Kitchen – Install new flooring, ceiling, appliances, cabinets; lower serving window to ADA-compliant height  Hallway – Replace flooring Memorandum For City Council Meeting of October 14, 2019 Item A17 Business of the City by Motion: Change Order No. 1 for the Fleetwood-Jourdain Interior Renovation (RFP 19-13) For Action 270 of 685  Dance Studios – Refinish hardwood flooring, paint walls  Offices – Lower customer service counter to ADA-compliant height Analysis: During the construction of the Fleetwood-Jourdain Community Center Interior Renovation, additional opportunities for improvement became apparent. 1. Kitchen Plumbing Improvements – While the renovation is improving the usability of the kitchen, the contracted design d oes not improve the plumbing infrastructure, which is not fully code compliant for a commercial kitchen. In order to make the kitchen code compliant, two modifications need to be made. The existing grease trap will be removed from under the sink and set into the floor, and a kitchen floor drain will be installed for the triple basin sink. In addition to these code improvements, staff proposes a hand sink be relocated to provide extra storage space. The cost of this proposed change is $10,473. 2. Entryway Flooring Upgrades – With the changes in lobby and the modifications of the stairs and handicapped lift down to the auditorium floor, sections of the existing terrazzo flooring in the lobby had to be removed. The original design replaced these flooring sections with luxury vinyl tile (LVT), but the final visual effect was that the floor looked patchy. Staff is recommending that the lobby and entryway flooring be reinstalled as terrazzo, as this will preserve the original look of the floor and provide a high durability, long-lasting finish that will be maintenance-free other than cleaning. The cost of this proposed change is $41,876. Legislative History: On February 26, 2018, City Council approved an agreement with Designs 4 Dignity for interior design services On May 28, 2019, City Council approved a construction contract with W Construction for the interior renovations On August 5, 2019, City Council approved a construction contract with Central Rug and Carpet Attachments: Change Order Form 271 of 685 272 of 685 For City Council Meeting of October 14, 2019 Item A18 Business of the City by Motion: Change Order No. 1 for the 2019 Alley Improvements Contract B & 2019 CDBG Park Improvements (Bid 19-37) For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: Approval for 2019 Alley Improvements Contract B & 2019 CDBG Park Improvements (Bid No. 19-37) Change Order No. 1 Date: October 14, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the Contract for the 2019 Alley Improvements Contract B and 2019 CDBG Park Improvements (Bid No. 19-37) with Schroeder and Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount of $41,800. Funding Source: Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds (Account No. 415.40.4119.65515 – 519009) from the Parks Contingency account, which has an FY 2019 budget of $75,000 with $62,915 remaining. Background Information: On 7/22/19, the City Council awarded the 2019 Alley Improvements Contract B and 2019 CDBG Park Improvements to Schroeder and Schroeder Inc. The scope of work for this project includes construction of:  Alley north of Simpson Street and east of McDaniel Avenue  Alley north of Cleveland Street and east of Wesley Avenue  Foster Field Park Improvements (fence, backstop and maintenance road)  Clyde-Brummel Park Improvements (fence replacement)  Ridge and Greenwood ADA improvements  Traffic calming – speed humps and alley bumps The Public Works Agency’s maintenance yard on the western portion of James Park currently has a temporary four foot fence separating the City’s leaf compost, wood mulch, and asphalt grinding operations from the rest of the park. To properly separate the two areas, the embankment needs to be regraded and a new fence must be Memorandum 273 of 685 installed. A new 6 foot vinyl coated chain link fence will match the existing fence around the park. Analysis: Because staff recommends that this work be completed in 2019, there is not time to bid the work as a separate project. This contract for alley and park improvements already contains work that is similar to this additional scope, such as the installation of chain link and panel fences in various parks around the City. Therefore, Schroeder and Schroeder was asked to price the additional scope of work. Their cost to complete this work is $41,800. Staff has negotiated a unit rate for the installation of the fence that is less than the current competitively bid rate in the contract. This is also below the engineers estimated cost of 6 foot vinyl coated chain link fence. Legislative History: City Council approved award of the 2019 Alley Improvements Contract B & 2019 CDBG Park Improvements to Schroeder and Schroeder Inc. on July 22, 2019 Attachments: Change Order Request No. 1 274 of 685 CITY OF EVANSTON CHANGE ORDER Order No. 001 Date: 10/14/2019 Agreement Date: 08/2/2019 PROJECT: 2019 Alley Improvements Contract B & 2019 CDBG Park Improvements - Bid #19-37 OWNER: City of Evanston CONTRACTOR: Schroeder and Schroeder Inc. The following changes are hereby made to the AGREEMENT: 1. ADD: 600 feet of Vinyl Coated Chain Link Fence, 6’ @ 48.00/LF - $28,800.00 2. ADD: 1000 square yards of Embankment Restoration @ 13.00/SY - $13,000.00 Change to CONTRACT PRICE: $41,800.00 Original BASE CONTRACT PRICE: $ 1,536,120.95 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 1,536,120.95 Total change in CONTRACT PRICE for this CHANGE ORDER $ 41,800.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 1,577,920.95 Original Date for Contract Completion 10/31/2019 Time Extension (in calendar days) 0 days Modified Date for Contract Completion 10/31/2019 Approved by (Owner): City of Evanston Date Accepted by (Contractor): [Schroeder and Schroeder Inc.] Date 275 of 685 For City Council Meeting of October 14, 2019 Item A19 Resolution 51-R-19, IGA with School District 65 for Video Specialist For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Interim City Manager Subject: Resolution 51-R-19, Intergovernmental Agreement with Evanston/Skokie School District 65 for the Broadcast Operations Specialist Date: September 27, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 51-R-19, “Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Broadcast Operations Specialist to Broadcast Meetings for Both Public Bodies”. This intergovernmental agreement outlines compensation to the City for services provided by the City’s Broadcast Operations Specialist to District 65. It also provides a framework for duties undertaken by this employee to support broadcasting of the District 65 Board meetings. Summary: The City’s Broadcast Operations Specialist is a full-time equivalent (FTE) position that was created following the dissolution of ECTV. This position was converted from a contract position to a FTE and is located within the Communications Department of the City Manager’s Office. This intergovernmental agreement will address reimbursement from District 65 to the City for financial compensation of this position. The term of this IGA is two (2) years; each year the City will receive $35,000 in support of the position. Since assuming responsibility for both Channel 16 and 19 from ECTV, the City and District 65 have worked together to manage and broadcast on both channels. This agreement addresses the specific responsibilities of the Broadcast Operations Specialist (or designee) as it relates to District 65 broadcasting work. Specifically this person will handle for District 65:  Manage on-site recording of the Board and Finance Committee meetings;  Prepare, test, maintain, and operate equipment at District 65 headquarters for recording live meetings;  Edit, produce, and manage weekly re-broadcast of meetings on YouTube and Channel 19; and Memorandum 276 of 685  Make recommendations to District 65 on upgrades or repair of equipment necessary for broadcast operations. Key terms of the intergovernmental agreement include:  The term of the agreement will be until June 30, 2022 and can be renewed up to three times for one-year periods each;  District 65 will remit $35,000 annually to the City to financially compensate the City for sharing staffing of this position; and  Outline of time requirements for turnaround times for technical support and recording services. The District 65’s Board reviewed this matter on August 17, 2015 and recommended to authorize the Superintendent to execute the agreement. Attachments: Resolution 51-R-19 Draft of Intergovernmental Agreement 277 of 685 5/8/2019 5/16/2019 51-R-19 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the Evanston/Skokie School District No. 65 to Cost Share for a Broadcast Operations Specialist to Broadcast Meetings for Both Public Bodies NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Intergovernmental Agreement (the “Agreement”) with the Evanston/Skokie School District No. 65 for the utilization of a broadcast Operations Specialist to be hired by the City of Evanston. The Broadcast Operations Specialist will be responsible for management of the City of Evanston and District 65’s Channels 16 and 19. Responsibilities include inspection, maintenance, repair, and operation of broadcast production and broadcast system for both channels. The Agreement is attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. 278 of 685 - 2 - _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 279 of 685 - 3 - EXHIBIT A INTERGOVERNMENTAL AGREEMENT 280 of 685 INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT is entered into as of the latest date following the signatures hereon, by and between the BOARD OF EDUCATION OF EVANSTON/SKOKIE SCHOOL DISTRICT NO. 65, Cook County, Illinois (hereinafter “District 65”), and the CITY OF EVANSTON, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution (hereinafter “City”), collectively referred to as the “Parties”. WITNESSETH WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract or otherwise associate among themselves, or transfer any power or function, in any manner not prohibited by law or ordinance; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, the City and District 65 desire to enter into this Agreement to continue to share resources to better the community; and WHEREAS, the City will be hiring an individual to serve as the City’s Broadcast Operations Specialist, with many roles and responsibilities including taking video and providing live coverage of public meetings of the City (“Broadcast Operations Specialist”); and WHEREAS, District 65 seeks to utilize the Broadcast Operations Specialist for the taping and providing live coverage of District 65 public meetings and the parties wish to associate, cooperate, and enter into an intergovernmental agreement for utilization of the Broadcast Operations Specialist at District 65 Board meetings and Finance meetings; and WHEREAS, this Agreement shall be executed in addition and shall have no effect upon any other mutual aid agreements or other agreements between the Parties; and NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, it is agreed between the Parties hereto, as follows: A. The foregoing recitals are incorporated herein as if fully set forth hereby. B. The City Manager, or his designee, shall administer this Agreement on behalf of the City and the Superintendent, or his designee, shall administer this Agreement on behalf of District 65. C. The Parties acknowledge that each party shall bear their own cost and expenses incurred to comply with terms of this IGA. 281 of 685 2 D. Fee. District 65 shall remit Thirty-Five Thousand and no/100 Dollars ($35,000) annually to the City of Evanston in consideration of the Broadcast Operations Specialist services that shall be provided to District 65 by a City employee under the terms of this IGA. The first annual payment shall be due on or before July 1, 2019 and on or before June 1st for the remainder of the Term and any renewal terms. E. Term. 1. The term for the IGA shall commence on June 1, 2019 and end on June 30, 2022 (3 years) (the “IGA Term”). The IGA Term may be renewed for one year by written consent of the parties up to three times. 2. Service Terms. a. The Broadcast Operations Specialist shall provide on-site technical support for equipment repairs from Monday – Friday. The Broadcast Operations Specialist shall also provide on-site technical support during the live broadcast, when operational issues are detected. b. Broadcast Operations: i. District 65 shall be responsible for contracting a videographer (the “Live Production Operator”) to record all meetings. District 65 shall pay any and all costs related to contracting for the Live Production Operator. The Broadcast Operations Specialist can assist District 65 as necessary to identify qualified individuals to perform videography work. ii. Meeting Coverage: The Live Production Operator shall record the District 65 Board meetings and Finance meetings under this IGA. iii. The Broadcast Operations Specialist or his/her designee is responsible for preparing, testing the equipment listed in paragraph E(2)(B)(v), and the Live Production Operator is responsible for operating and recording using Tricaster Live Switcher for live District 65 Board meetings and Finance meetings. iv. The Broadcast Operations Specialist is responsible for scheduling and supervising live production operators, create graphics (lower thirds and slates) for live broadcast, edit recorded meetings, convert video files into broadcast and streaming formats, create weekly playback schedule of the latest meetings, maintain District 65 You Tube Channel. v. Broadcast Engineering: The Broadcast Operations Specialist shall maintain live production and head-end equipment (all 282 of 685 3 broadcast equipment), including hardware repairs, part replacements, and upgrades. vi. The Broadcast Equipment covered includes: Tricaster live switcher, audio mixer (broadcast), broadcast audio and video cables, tabletop microphones, fiber optic broadcast encoder and decoder connections and feed, video recorder, media storage unit, broadcast distribution system (UltraNexus Channel #2), Channel 19 Video Server, and Streaming Computer. District 65 staff shall consult with the Broadcast Operations Specialist prior to making all repairs, upgrades or any modification to the equipment listed in this paragraph. District 65 shall secure Broadcast Equipment when it is not in use. vii. The Broadcast Operations Specialist shall only inspect and make recommendations on upgrades and repairs of equipment under warranty or vendor tech support in case such modifications can potentially void equipment warranty. District 65 must notify the Broadcast Operations Specialist of all equipment that is under warranty or technical support plan. c. Turnaround Times for Video to District 65: i. Emergency Technical Support Response: same day. ii. Non-Emergency Technical Support: 3-5 business days iii. First Run of Recorded Meetings on Channel 19: If the meeting is recorded via Tricaster, the video shall be complete in 3 business days and if recorded by manned camera, the video shall be completed in 5 business days. iv. First Run of Recorded Meetings on District 65 YouTube Channel: within 3 business days. d. If District 65’s schedule changes, District 65 shall provide notice at least two (2) business days prior to the date the District requires the services of the Broadcast Operations Specialist. The City cannot guarantee that the Broadcast Operations Specialist is available if District 65 does not provide the required notice. e. Recorded meetings and broadcast equipment issues that occur while the Broadcast Operations Specialist is on vacation shall be handled upon his return. f. Television signal is provided through Comcast and AT&T. The City cannot guarantee that the television signal shall not be interrupted or out 283 of 685 4 of service. If a disruption in service occurs, the City shall contact Comcast and AT&T to address the disruption. g. Special set-ups: If District 65 needs a special set-up for a meeting (layout changes/equipment additions and modifications), the Broadcast Operations Specialist must receive 2 business days’ notice in order to meet the request. h. Content on Channel 19: District 65 is responsible for all content aired on Channel 19. The Broadcast Operations Specialist shall include third- party content on Channel 19 upon District 65’s request and authorization. F. The Broadcast Operations Specialist is responsible for management of the City and District 65’s Channels 16 and 19. Responsibilities include inspection, maintenance, repair, and operation of broadcast production and broadcast system for both channels. The Broadcast Operations Specialist bears responsibility for broadcasting a variety of public meetings throughout the City of Evanston and School District 65. The broadcast of the meetings provide a portal into local government that residents and other stakeholders expect and rely on to gain information on local events, processes, and public issues. G. The Parties agree to cooperate fully, to execute any and all supplementary documents, and to take all additional actions which are consistent with and which may be necessary or appropriate to give full force and effect to the basic terms and intent of this Agreement. H. In the event of any substantive breach of the terms and conditions of this Agreement, the aggrieved party shall notify the party alleged to be in breach of the nature of the breach. The party alleged to be in breach shall have ten (10) days to cure the breach; if the nature of the breach is such that a cure cannot reasonably be effected within ten (10) days, the party alleged to be in breach shall not be held in default so long as it commences a cure in the ten (10) day period and diligently pursues completion thereof. Upon default of this Agreement, the non-defaulting party shall have all legal and equitable remedies arising from the breach. I. Indemnification: (a) To extent authorized by the laws of the State of Illinois, the City shall indemnify and hold District 65 harmless against any and all claims, demands, damages, liabilities and costs incurred by District 65 which resulted from any negligent act or omission of the City, its agents, or employees, pertaining to its activities and obligations under this Agreement. (b) To extent authorized by the laws of the State of Illinois, the District 65 shall indemnify and hold City harmless against any and all claims, demands, damages, liabilities and costs incurred by City which resulted from any negligent act or 284 of 685 5 omission of District 65, its agents, or employees, pertaining to its activities and obligations under this Agreement. J. Insurance: District 65 and the City shall each maintain general liability insurance and shall name the other party, its Board members, and employees as additional insured on a primary non-contributory basis and shall make copies of the certificates of insurance available to the other party. In addition, the City shall provide Workers’ Compensation Insurance covering all costs, statutory benefits, and liabilities under State Workers’ Compensation and similar laws for the City’s employees. The Workers’ Compensation Insurance must provide an alternative employer endorsement. K. Relationship of the Parties: District 65 and the City are independent legal entities. Nothing in this Agreement shall be construed to create the relationship of employer and employee, or principal and agent, or any relationship other than that of independent parties contracting with each other solely for the purpose of carrying out the terms of this Agreement. Neither District 65 nor the City nor any of their respective agents or employees have the authority to bind the other party to any third person or to otherwise act in any way as the representative of the other. The City shall be responsible for making direct payment of all compensation to its personnel, including the Broadcast Operations Specialist. L. The City shall be responsible for all employment benefits of its personnel, including without limitation workers’ compensation. The City’s employees, including the Broadcast Operations Specialist, are not eligible for and shall not receive any employment benefits from District 65. Any employee claim related to this Agreement shall be as an employee of the City, and District 65 shall have no obligation whatsoever to provide workers’ compensation or any other remedy or recourse to any City employee. The City shall not employ the Live Production Operator. M. Taxes: The City acknowledges and agrees that the City and its employees shall be solely responsible for paying the appropriate amount of all federal, state, and local income taxes, self-employment taxes or other taxes with respect to all compensation paid to the City hereunder, and that District 65 shall have no responsibility whatsoever for withholding or paying any such taxes for or on behalf of the City or its employees. The City further agrees to indemnify and hold District 65 harmless from and against any damages, losses, expenses, or penalties arising from or in connection with any claim brought by any federal, state, or local taxing authority with regard to the City’s or its employee’s failure to pay required taxes or failure to file required forms with regard to compensation paid by District 65 under this Agreement. N. All notices required to be given hereunder shall be in writing and shall be properly served on the date delivered by courier or on the date deposited, postage prepaid, with the U.S. Postal Service for delivery via certified mail, return receipt requested, addressed: 285 of 685 6 If to City: Wally Bobkiewicz City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Michelle Masoncup Corporation Counsel City of Evanston 2100 Ridge Avenue Evanston, IL 60201 If to District 65: Superintendent 1500 McDaniel Avenue Evanston, IL 60201 O. This Agreement shall be binding to the Parties and their respective successors, including successors in office. P. This Agreement is governed by and shall be construed in accordance with the laws of the State of Illinois. Jurisdiction and venue for all disputes hereunder shall be the Circuit Court located in Cook County, Illinois, or the federal district court for the Northern District of Illinois. Q. No amendment, waiver, or modification of any term or condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and adopted by each of the Parties as required by law. R. This Agreement expresses the complete and final understanding of the Parties with respect to the subject matter as of the date of its execution. The Parties acknowledge that no representations have been made which have not been set forth herein. S. In the event that any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. T. This Agreement may not be assigned by either Party without the prior written consent of the other Party, which consent shall be granted or denied at the Party’s sole discretion. U. This Agreement is for the benefit of the Parties and no other person is intended to or shall have any rights, interest or claims under this Agreement or be entitled to any benefits under or on account of this Agreement as a third party beneficiary or otherwise. V. The undersigned represent that they have the authority of their respective governing authorities to execute this Agreement. [Remainder of page intentionally left blank; signature page to follow.] 286 of 685 7 WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by the Superintendent of the Evanston/Skokie School District No. 65 and the City Manager of the City of Evanston. Their signatures are attested to by the respective clerks of these municipalities, and their respective corporate seals have been hereunto affixed on the day and year written below. BOARD OF EDUCATION OF EVANSTON/SKOKIE SCHOOL DISTRICT NO. 65: By: Superintendent Date: Attest: [Seal] CITY OF EVANSTON: By: City Manager Date: Attest: City Clerk 287 of 685 For City Council Meeting of October 14, 2019 Item A20 Resolution 95-R-19, Lease of Apartment at 1223 Simpson For Action To: Honorable Mayor and Members of the City Council Members of Administration & Public Works Committee From: Luke Stowe, Interim Director of Administrative Services Subject: Resolution 95-R-19, One-Year Lease Agreement for the Apartment located at 1223 Simpson Street Date: September 25, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 95-R-19, authorizing the City Manager to execute a lease between the City of Evanston and Michael Velasquez and Yaridssa Cruz and their three minor children for 12 months beginning November 1, 2019 through October 30, 2020 for the apartment located at 1223 Simpson Street. Summary All City of Evanston staff was notified about the availability to rent the City -owned apartment after it was vacated this summer. Several staff inquired and were given the opportunity to view the apartment. A final list of five individuals/staff stated they were interested and a drawing was held. Mr. Velasquez is an employee of the Police Department and has agreed to rent the Boiler room apartment per the terms listed above. The monthly rent will be $1,500 per month. Attachments: Resolution 95-R-19 Draft Lease Agreement Memorandum 288 of 685 9/24/2019 95-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Twelve Month Lease Agreement for the Apartment Located at 1223 Simpson Street BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for twelve (12) months for the Apartment located at 1223 Simpson Street by and between the City and the Tenants, Michael Velasquez and Yaridssa Cruz. The lease shall be for the following period: November 1, 2019 to October 31, 2020. The lease shall be in substantial conformity with the lease marked as Exhibit 1, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 95-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. 289 of 685 95-R-19 ~2~ ________________________________ Stephen H. Hagerty, Mayor Attest: Approved as to form: ___________________________ ___________________________ Devon Reid, City Clerk Michelle L. Masoncup, Corporation Counsel Adopted: __________________, 2019 290 of 685 95-R-19 ~3~ EXHIBIT 1 LEASE AGREEMENT 291 of 685 CITY OF EVANSTON – MODEL LEASE AGREEMENT LEASE SUMMARY DATE OF LEASE TERM OF LEASE TOTAL RENT FOR TERM PAYABLE MONTHLY SECURITY DEPOSIT DECORATING ALLOWANCE 10/15/2019 BEGINNING 12:01 A.M. 11/1, 2019 DATE YEAR ENDING 12:01 A.M. 10/31, 2020 DATE YEAR $18,000 $1,500 $0.00 $0.00 *IF NONE, WRITE “NONE” TENANTS: LIST ALL OCCUPANTS: Michael Velasquez, Yaridssa Cruz, and three minor children. APARTMENT: Boiler Room Apartment ADDRESS OF PREMISES: 1223 Simpson Street Evanston, IL 60201 TELEPHONE: LANDLORD NAME(S): City of Evanston BUSINESS: ADDRESS: 2100 Ridge Avenue Evanston, IL 60201 TELEPHONE of Landlord or Agent: 24 Hour Telephone Number(s): (847) 448-4311 This Agreement is made and entered into on the date first shown by and between Landlord and Tenant. Landlord and Tenant agreed together: Additional AGREEMENTS between Landlord and Tenant (if any), including repairs to be made, parking, storage facilities, renewal options. The City will provide one (1) parking space in the parking lot adjacent to the Apartment for Tenant use. LEASE AGREEMENTS AND COVENANTS All sections referred to in this Lease Agreement are regarding sections detailed in the Evanston Residential Landlord and Tenant Ordinance and shall be referred to thereafter as “ERLTO” – (Chapter also means “ERLTO”) 1. THE PREMISES. (SECTION 5-3-2 (A)) The “Premises” is the address and unit number listed above that Tenant will occupy. 2. IDENTIFICATION OF OCCUPANTS. (SECTION 5-3-3- 1(B)) All rental agreements for leases of dwelling units subject to Title 5 Chapter 3 shall contain the full names and birth dates of all occupants of the dwelling unit leased or to be leased under the rental agreement. The individual occupancy of the dwelling unit may not be changed without an amendment to the existing rental agreement reflecting the change in occupancy and shall in no case exceed the maximum occupancy permitted elsewhere in the City Code for that size unit. 3. UTILITIES. Landlord agrees to furnish the following services to Tenant: electricity, gas, water, heat, trash and garbage removal. For use on the premises of the following utilities Tenant will be billed directly and make payment to the utility company (specify) telephone. _________________________________________________________ _________________________________________________________ 4. PERSONS AUTHORIZED TO ACT ON BEHALF OF LANDLORD (SECTION 5-3-5-2(A-C)) a. The landlord or any person authorized to enter into a rental agreement on his/her behalf shall disclose to the tenant in writing, on or before the commencement of the tenancy: (1) The name, address and twenty four (24) hour telephone number of the person authorized to manage the premises; and (2) The name and address of the owner of the premises or the person authorized to act on behalf of the owner for the purpose of service of process and for the purpose of receiving notices and demands. b. A person who fails to comply with subsection (A) of this section becomes an agent of each person who is a landlord for: (1) Service of process and receiving of notices and demands; and (2) Performing the obligations of the landlord under this chapter and under the rental agreement and expending or making available for that purpose all rent collected from the premises. c. The information required to be furnished by subsection (a) of this section shall be kept current. Subsections (a) and (b) of this section extend to and are enforceable against any successor landlord or manager. 5. CODE VIOLATIONS. (SECTION 5-3-5-2(D)) Before a tenant initially enters into or renews a rental agreement for a dwelling unit, the landlord or any person authorized to enter into a rental agreement on his/her behalf shall disclose to the tenant in writing any code violations which have been cited by the city for the dwelling unit and common area. 6. FIXTURES. All cabinets, drapes, blinds and shutters, plumbing fixtures, electrical fixtures, refrigerators, ovens, stoves and all following fixtures and furniture now on the premises (specify, if any), are part of the premises and leased at no extra charge to Tenant with the premises: _________________________________________________________ 8. HEATING AND HOT WATER. Landlord shall furnish to and for the use of Tenant, in fixtures on the premises provided for such purpose by Landlord and no other fixtures, hot and cold water in radiators or other fixtures on the premises, and a reasonable amount of 292 of 685 heat at reasonable hours at least as required by the applicable municipal code. 9. USE OF PROPERTY (SECTION 5-3-4-4) Unless otherwise agreed, the tenant shall occupy his/her dwelling unit only as a dwelling unit. 10. SECURITY DEPOSIT. (SECTION 5-3-5-1(A), (C)) a. A landlord may not demand or receive security or prepaid rent or any combination thereof in an amount in excess of one and one- half (1½) months' rent; provided, however, that rent paid on the first day of the month or upon any other day mutually agreed upon by the parties, due and payable in advance for that month, shall not be construed herein as either security or prepaid rent and therefore shall not be included in the computation of the aforesaid one and one-half (1½) months' rent. The tenant shall pay the landlord, at the time the tenant moves into the premises or at any other time mutually agreed upon by the parties, the amount of the security or prepaid rent required by the landlord. However, if the landlord requires a security deposit or prepaid rent in excess of one month's rent, but not exceeding one and one-half (1½) months' rent, that portion in excess of one month's rent at the election of the tenant, shall be paid either at the time the tenant pays the initial security deposit, or shall be paid in no more than six (6) equal installments no later than six (6) months after the effective date of the lease. Interest on that portion of a security deposit or prepaid rent exceeding one month's rent, if paid in installments, shall not be computed until all installments are paid to the landlord. b. Upon termination of the tenancy, property or money held by the landlord as security or prepaid rent may be applied to the payment of accrued rent and the amount of damages which the landlord has suffered by reason of the tenant's noncompliance with Subsection 4-1 of this chapter, all as itemized by the landlord in a written notice delivered to the tenant together with the amount due twenty one (21) days after tenant has vacated his/her unit. Any security or prepaid rent not so applied, and any interest on such security due to the tenant, shall be paid to the tenant within twenty one (21) days after tenant has vacated his/her unit. In the event the rental agreement terminates pursuant to subsection 5-3-7-4(A)1 regarding landlord's wrongful failure to supply essential services, the obligations imposed on the landlord pursuant to this subsection (C) shall be performed within forty eight (48) hours after the expiration of the seven (7) day written notice to the landlord to restore service. 11. INTEREST ON SECURITY DEPOSITS. (SECTION 5-3-5- 1(B)). A landlord who receives security or prepaid rent from a tenant shall pay interest to the tenant at the rate equal to the interest rate paid on such security deposits in the city of Chicago. A landlord shall pay to the tenant interest on all deposits within thirty (30) days after the end of each twelve (12) month rental period, by cash or credit to be applied to the rent due, except when the tenant is in default under the terms of the rental agreement. Interest on that portion of a security deposit or prepaid rent exceeding one month's rent, if paid in installments, shall not be computed until all installments are paid to the landlord. 12. ENTRY BY LANDLORD. (SECTION 5-3-4-3) a. The Tenant shall not unreasonably withhold consent to the Landlord to enter the dwelling unit in order to inspect the premises, make necessary or agreed repairs, decorations, alterations or improvements, supply necessary or agreed services or show the dwelling unit to prospective or actual purchasers, mortgages, Tenants or workmen. b. The Landlord may enter the dwelling unit without consent of the Tenant in case of emergency. c. The Landlord shall not abuse the right of access or use it to harass the Tenant. Except in cases of emergency, or unless it is impractical to do so, the Landlord shall give the Tenant at least two (2) days notice of his intent to enter and may enter only at reasonable times. 13. ADDITIONAL TENANT OBLIGATIONS (SECTION 5-3-4-1, 5-3-5-3) Tenant shall: a. Comply with all obligations imposed upon Tenant by provision of the codes applicable to the dwelling unit. b. Keep that part of the premises that he occupies and uses as safe as the condition of the premises permits. c. Dispose from his dwelling all ashes, rubbish, garbage and other waste in a clean and safe manner. d. Keep all plumbing fixtures in the dwelling unit or used by the Tenant as clean as their condition permits. e. Use in a reasonable manner all electrical, plumbing, sanitary, heating ventilation, air conditioning and other facilities and appliances, including elevators, in the premise. f. Not deliberately or negligently destroy, deface damage, impair, or remove any part of the premises or knowingly permit any person to do so. g. Conduct himself and require other persons on the premises with his consent to conduct themselves in a manner that will not disturb his neighbor’s peaceful enjoyment of the premises. h. Not engage in or permit the unlawful selling, possession, serving, storage, deliverance, manufacture, cultivation, giving away, or use of any controlled substance, prostitution, or gambling on the leased premises. 14. PROHIBITION AGAINST CRIMINAL ACTIVITY ON PREMISES. (SECTION 5-3-4-5) a. Tenant, any member of the tenant's household, tenant's guest(s), and any person under tenant's control must not engage in or facilitate criminal activity on the premises or on landlord's property, which includes the premises as described in the rental agreement. b. Tenant, any member of the tenant's household, tenant's guest(s), and any person under tenant's control must not permit the premises to be used for, or to facilitate, criminal activity, regardless of whether the individual engaging in such activity is a member of the household, or a guest. c. Tenant, any member of the tenant's household, tenant's guest(s), and any person under tenant's control must not engage in or facilitate any breach of the lease agreement that jeopardizes the health, safety, and welfare of the landlord, his or her agent, other tenant(s), or involves imminent or actual serious property damage. d. One or more violations of Subsections (a), (b), or (c) of this Section constitutes a material noncompliance with the residential landlord-tenant ordinance and the rental agreement. Any such violation is grounds for termination of tenancy and eviction from the premises. e. Proof of violation will not require criminal conviction, but an arrest or citation (supported by admissible corroborating evidence that activity in violation of the above provisions has occurred) for a described violation will be sufficient evidence of a violation constituting material noncompliance with the rental agreement and Code. 1. Any such violation committed by the tenant or any member of the tenant's household is grounds for landlord to terminate the tenancy of that individual tenant or household member and to evict that individual from the leased premises. Any eviction action must be conducted in accordance with the statutory requirements stated in the Illinois Forcible Entry and Detainer Act, 735 ILCS 5/9-101 et seq. 2. As provided by Illinois law, landlord has the power to bar the presence of a person from the leased premises who is not tenant or a member of tenant's household. A landlord bars a person from the premises by providing written notice to tenant that the person is no longer allowed on the premises. That notice must be provided in accordance with the statutory requirements provided in Illinois law, 735 ILCS 5/9-106.2. f. For purposes of this Section, "criminal activity" includes any of the offenses below: 1. Homicide, 720 ILCS 3/0-1 et seq. 2. Aggravated assault, 720 ILCS 5/12-2. 3. Aggravated battery, 720 ILCS 5/12-3.05. 4. Criminal street gang recruitment, 720 ILCS 5/12-6.4. 5. Unlawful contact with street gang members, 720 ILCS 5/24. 6. Armed violence, 720 ILCS 5/33A-2. 7. Kidnapping and related offenses, 720 ILCS 5/10-1 et seq. 8. Possession of explosives or incendiary devices, 720 ILCS 5/20-2 et seq. 293 of 685 9. Any offense involving deadly weapons, 720 ILCS 5/24-1 et seq. 10. Mob action, 720 ILCS 5/25-1 et seq. 11. Theft, 720 ILCS 5/16-1 et seq. g. A tenant who is an innocent party or the victim of a crime, including but not limited to actual or threatened domestic violence, or sexual violence, will not be in violation of this Section or subject to eviction based on criminal activity. Nothing in this Section prohibits the landlord from evicting only the perpetrator of the domestic violence, or sexual violence, or other criminal activity without affecting the tenancy of the remaining tenants in the unit. h. A Tenant will not be in violation of this Section or subject to eviction based on: 1. Contact made to police or other emergency services, if: A. The contact was made with the intent to prevent or respond to domestic violence or sexual violence; B. The intervention or emergency assistance was needed to respond to or prevent domestic violence or sexual violence; or C. The contact was made by, on behalf of, or otherwise concerns an individual with a disability and the purpose of the contact was related to that individual's disability. 2. An incident or incidents of actual or threatened domestic violence or sexual violence against a tenant, household member, or guest occurring in the dwelling unit or on the premises; or 3. Criminal activity or a local ordinance violation occurring in the dwelling unit or on the premises that is directly relating to domestic violence or sexual violence, engaged in by a tenant, member of a tenant's household, guest, or other party, and against a tenant, household member or guest. 15. ADDITIONAL LANDLORD OBLIGATIONS. (SECTION 5-3- 5-3) a. The landlord shall maintain the premises in substantial compliance with the applicable codes of the city and shall promptly make any and all repairs necessary to fulfill this obligation. b. The landlord and tenant of any dwelling unit may agree that the tenant is to perform specified repairs, maintenance tasks, alterations or remodeling only if: (1) the agreement of the parties is entered into in good faith and not for the purpose of evading the obligations of the landlord and is set forth in a separate writing signed by the parties and supported by adequate consideration; and (2) the agreement does not diminish or affect the obligation of the landlord to other tenants in the premises. c. Landlord must address, which may include commencing eviction proceedings, with tenant any and all violations of Section 5-3- 4-5, Prohibition against Criminal Activity on Premises, to ensure other tenants and occupants of the landlord's property have housing free from criminal activity. 16. TENANT’S REMEDIES FOR LANDLORD’S NON COMPLIANCE. (SECTION 5-3-7-1) a. If there is a material noncompliance by the landlord with the rental agreement or with section 5-1(F) or 5-3 of this chapter, the tenant may deliver a written notice to the landlord specifying the breach and that the rental agreement will terminate on a date not less than thirty (30) days after receipt of the notice, or in the case of owner occupied dwelling units containing two (2) or fewer rooming units, upon a date not less than forty eight (48) hours after receipt of the notice, unless the breach is remedied by the landlord prior to the expiration of the notice. If the breach is not remedied prior to the expiration of the notice, the rental agreement shall terminate as provided in the notice. The tenant may not terminate for a condition caused by the deliberate or negligent act or omission of the tenant, a member of his/her family, or other person on the premises with his/her consent. b. Except as provided in this chapter, the tenant may recover damages and obtain injunctive relief for any material noncompliance by the landlord with the rental agreement or with Subsection 5-3 of this chapter. If the landlord's noncompliance is willful, the tenant may recover reasonable attorney fees. c. If the rental agreement is terminated, the landlord shall return all security and interest recoverable by the tenant under Subsection 5-1 of this chapter and all prepaid rent. 17. TENANT’S REMEDIES: SELF HELP FOR DEFECTS AND RENT WITHHOLDINGS. (SECTION 5-3-7-3) a. With respect to any single violation, the tenant may choose either the remedy in subsection (a)(1) or (a)(2) of this section. (1) If the landlord fails to comply with the rental agreement or with Subsection 5-3(A) of this chapter, and the reasonable cost of compliance is less than two hundred dollars ($200.00) or an amount equal to one-half (½) of the monthly rent, whichever amount is greater, the tenant may recover damages for the breach under Subsection 7-1(B) of this chapter or may notify the landlord in writing of his/her intention to correct the condition at the landlord's expense. If the landlord fails to comply within fourteen (14) days after being notified by the tenant in writing or as promptly as conditions require in case of emergency, the tenant may have the work done in a workmanlike manner and, after submitting to the landlord a receipted bill from an appropriate tradesman, deduct from his/her rent the amount thereof, not exceeding the limits specified in this subsection; provided, that the tenant has fulfilled his/her affirmative obligations under Subsection 4-1 of this chapter. (2) If the landlord fails to comply with the rental agreement or with Subsection 5-3(A) of this chapter, the tenant may, where the condition has been cited as a code violation by the city, notify the landlord in writing of the tenant's intention to withhold from the monthly rent an amount which reasonably reflects the reduced value of the premises. If the landlord fails to correct the condition within fourteen (14) days after being notified by the tenant in writing, the tenant may, during the time such failure continues, deduct from the rent the stated amount. b. A tenant may not repair at the landlord's expense or withhold rent under this section if the condition was caused by the deliberate or negligent act or omission of the tenant, a member of his/her family or other person on the premises with his/her consent. c. Before correcting a condition affecting facilities shared by more than one dwelling unit, the tenant shall notify all other tenants sharing such facilities of his/her plans, and shall so arrange the work as to create the least practicable inconvenience to the other tenants. 18. TENANT’S REMEDIES FOR LANDLORD’S FAILURE TO SUPPLY ESSENTIAL SERVICES. (SECTION 5-3-7-4) a. If contrary to the rental agreement, the Landlord fails to supply heat, running water, hot water, electricity, gas or plumbing the Tenant may: (1) Deliver a written notice to the landlord specifying the service to be restored, that the service must be restored within seven (7) days of delivery of the notice, and that the rental agreement will terminate automatically at the expiration of the seven (7) days if the specified service is not restored. (2) Pay for the provision of these services and deduct the cost from their next rental payment, or payments, in the event the cost of services procured exceeds the amount of the next rental payment. (3) Recover damages based upon the diminution in the fair rental value. (4) Procure substitute housing during the period of the landlord’s noncompliance, in which case the tenant is excused from paying rent for the period of the landlord’s noncompliance. The tenant may recover the cost of reasonable values of the substitute housing up to an amount equal to the monthly rent and reasonable attorneys’ fees. b. If the tenant proceeds under this Section, he may not proceed under Sections 5-3-7-1 or 5-3-7-3 for that breach. c. The tenant may not exercise his rights under this Section if the condition was caused by the inability of a utility supplier to provide service or by the deliberate or negligent act or omission of the tenant, a member of his family, or other person on the premises with his consent. 19. TENANT’S REMEDIES FOR LANDLORD’S FAILURE TO DELIVER POSSESSION OF PREMISES. (SECTION 5-3-7-2) a. If the landlord fails to deliver possession of the dwelling unit to the tenant in compliance with the rental agreement and 294 of 685 Subsection 5-3 of this chapter, rent abates until possession is delivered and the tenant may: (1) Upon at least five (5) days' written notice to the landlord, terminate the rental agreement and upon termination the landlord shall return all prepaid rent and security; or (2) Demand performance of the rental agreement by the landlord and, if the tenant elects, maintain an action for possession of the dwelling unit against the landlord or any person wrongfully in possession and recover the damages sustained by him/her. b. If a person's failure to deliver possession is willful, an aggrieved person may recover from that person wrongfully in possession, an amount not more than two (2) months' rent or twice the actual damages sustained by him/her, whichever is greater, and reasonable attorney fees. 20. TENANT’S REMEDIES FOR LANDLORD’S UNLAWFUL INTERRUPTION OF TENANCY. (SECTION 5-3-12-5) a. If a Landlord or any person acting at his direction violates paragraph 32 of this Lease, the Tenant shall have the right to terminate the rental agreement by sending the Landlord written notice of his intention to terminate within three (3) days of the violation. If the rental agreement is terminated, the Landlord shall return all security deposit, prepaid rent and interest to the Tenant in accord with paragraphs 10 and 11 of the Lease. 21. LANDLORD’S NONCOMPLIANCE AS DEFENSE TO ACTION FOR THE POSSESSION OR RENT. (SECTION 5-3-7-5) a. In an action for possession based upon nonpayment of rent or in an action for rent where the tenant is in possession, the tenant may counterclaim for any amount which he/she may recover under the rental agreement or this chapter. In that event, the court may order the tenant to pay into court all or part of the rent accrued and thereafter accruing, and shall determine the amount due to each party. The party to whom a net amount is owed shall be paid first from the money paid into court, and the balance by the other party. If no rent remains due after application of this section, judgment shall be entered for the tenant in the action for possession. If the defense or counterclaim by the tenant is without merit, the landlord may recover reasonable attorney fees. b. In an action for rent where the tenant is not in possession, the tenant may counterclaim as provided in subsection (a) of this section, but the tenant is not required to pay any rent into court. 22. LANDLORD AND TENANT REMEDIES FOR ABUSE OF ACCESS. (SECTION 5-3-8-2) a. If the tenant refuses to allow lawful access, the landlord may obtain injunctive relief to compel access or terminate the rental agreement. In either case, the landlord may recover damages and reasonable attorney fees. b. If the landlord makes an unlawful entry or a lawful entry in an unreasonable manner or makes repeated demands for entry otherwise lawful, but which have the effect of harassing the tenant, the tenant may obtain injunctive relief to prevent the recurrence of the conduct, or terminate the rental agreement. In each case, the tenant may recover an amount equal to not more than two (2) months' rent or twice the damages sustained by him/her, whichever is greater, and reasonable attorney fees. 23. LANDLORD’S REMEDIES FOR TENANT’S NONCOMPLIANCE (SECTION 5-3-6-1) a. (1) If there is a material noncompliance by the tenant with the rental agreement or with Sections 1 (A)-(G), the Landlord may deliver a written notice to the tenant specifying the acts and omissions constituting the breach and that the rental agreement will terminate upon a date not less than thirty (30) days after receipt of the notice, unless the breach is remedied by the tenant prior to the expiration of the notice. If the breach is not remedied prior to the expiration of the notice, the rental agreement shall terminate as provided in the notice. (2) If there is a material noncompliance by the tenant with any of the provisions of Subsections 4-1(A) through (G) of this Chapter after expiration of the landlord's written notice to tenant to remedy the acts and omissions specified in the notice delivered pursuant to Subsection (A)1 of this Section, throughout the remainder of the term of the rental agreement, the landlord may deliver written notice to the tenant that the rental agreement shall terminate not less than thirty (30) days after delivery of the written notice to terminate. (3) If there is noncompliance by the tenant with Section 1 (H), the landlord may deliver written notice to the tenant specifying the acts constituting the breach and that the rental agreement will terminate upon a date not less than thirty (30) days after receipt of the notice, or, in the case of owner-occupied dwelling units containing two or fewer rooming units, upon a date not less than forty-eight (48) hours after receipt of notice. b. If the rent is unpaid when due and the Tenant fails to pay the unpaid rent within ten (10) days, or, in the case of owner-occupied dwelling units containing two or fewer rooming units, within forty- eight (48) hours after receipt of written notice by the Landlord of his/her intention to terminate the rental agreement. c. Except as provided herein, the landlord may recover damages and obtain injunctive relief for any noncompliance by the tenant with rental agreement or with Section 5-3-4-1. If the tenant’s noncompliance is willful, the landlord may recover reasonable attorneys’ fees. 24. SUBLEASES, LANDLORD’S REMEDIES IF TENANT ABANDONS PREMISES. (SECTION 5-3-6-2) If the tenant abandons the dwelling unit, the landlord shall make a good faith effort to rent it at a fair rental. This shall include the acceptance of reasonable subleases. If the landlord succeeds in renting the dwelling unit at a fair rental, the tenant shall be liable for the amount by which the rent due from the date of abandonment to the termination of the initial rental agreement exceeds the fair rental subsequently received by the landlord from the date of abandonment to the termination of the initial rental agreement. If the landlord makes a good faith effort to rent the dwelling unit at a fair rental and is unsuccessful, the tenant shall be liable for the rent due for the period of the rental agreement. In either event, the tenant shall be liable for the advertising expenses and reasonable redecoration costs incurred by the landlord in rerenting the dwelling unit. 25. LANDLORD’S REMEDIES FOR TENANT’S HOLD OVER. (SECTION 5-3-8-1) If the tenant remains in possession without the landlord's consent, after expiration of the term of the rental agreement or its termination, the landlord may bring an action for possession and if the tenant's holdover is wilful, the landlord in addition may recover an amount not more than two (2) months' periodic rent or twice the damages sustained by him/her, whichever is greater, and reasonable attorney fees. If the landlord consents to the tenant's continued occupancy, Subsection 3-1(C) of this chapter applies. 26. LANDLORD’S REMEDY IF LEASE IS TERMINATED (SECTION 5-3-6-4) If the rental agreement is terminated, the landlord may have a claim for possession and for rent and a separate claim for damages for breach of the rental agreement and reasonable attorney fees, as provided in subsection 5-1(C) of this chapter. 27. LANDLORD’S REMEDIES REGARDING PROPERTY ABANDONED BY TENANT. (SECTION 5-3-6-5) a. Except as otherwise agreed, if, upon termination of a tenancy (other than by an order of a court of competent jurisdiction) including, but not limited to, a termination after expiration of a lease or by surrender or abandonment of the premises, a tenant has left personal property on the premises, and the landlord reasonably believes that the tenant has abandoned such personal property, the landlord may: 1. Notify the tenant in writing of his/her demand that such property be removed within the dates set forth in such notice (but not less than 15 days after delivery or mailing of such notice); and that if such property is not removed within the time specified, the property may be sold. If the property is not removed within the time specified in such notice, the landlord may sell the property at a public sale or at a commercially reasonable private sale. The proceeds, less reasonable costs incurred by such sale or storage of property, shall be held by the landlord for the tenant for one year. If the tenant does not claim the proceeds within one year, the proceeds shall be the property of the landlord. 2. If the tenant has left personal property which is reasonably determined by the landlord to be valueless or of such little value that the cost of storing and conducting a sale would 295 of 685 probably exceed the amount that would be realized from such sale, the landlord may notify the tenant in writing that such property be removed by the date specified in such notice (but not less than 15 days after delivery or mailing of such notice), and that if such property is not removed within the time specified, the landlord intends to destroy or otherwise dispose of the property. If the property is not removed within the time specified in the notice, the landlord may destroy or otherwise dispose of the property. 3. The notice shall indicate his/her election to sell specific items of the tenant's personal property and to destroy or otherwise dispose of the remainder of said property. b. For purposes of this section, "abandonment" shall mean that the tenant has vacated the premises, and that his/her rent is in default and that notice by the landlord to terminate the rental agreement as provided in Subsection 6-1(B) of this chapter has expired. c. After sending written notice, as provided in Subsection (A) of this section, the landlord shall store all personal property of the tenant in a place of safekeeping and shall exercise reasonable care of the property, but shall not be responsible to the tenant for any loss not caused by the landlord's deliberate or negligent act or omission. The landlord may elect to store the property in or about the previously vacated premises. In such case, the storage shall not exceed commercially reasonable storage rates. If the tenant's property is removed to a commercial storage company, the storage cost shall include the actual charge for such storage and removal from the premises to the place of storage. d. After the landlord's notice under Subsection (A) of thi s section, if the tenant makes timely response in writing of his/her intention to remove the personal property from the premises and does not do so within the time specified in the landlord's notice or within thirty (30) days of the delivery or mailing of the tenant's written response or a mutually agreeable date (whichever is later), it shall be conclusively presumed that he/she has abandoned such property. In the event the tenant removes the property after notice, the landlord shall be entitled to the cost of storage for the period the property has remained in his/her safekeeping. e. Any public sale, authorized under the provisions of this section, shall be conducted pursuant to law in such instances made and provided. 28. LIMITATION OF LANDLORD’S LIABILITY. (SECTION 5- 3-5-4) a. Unless otherwise agreed, a Landlord who sells the premises is relieved of liability under the Lease for events occurring subsequent to written notice to the Tenant of the sale. However, he remains liable to the Tenant for any property and money to which the Tenant is entitled under Subsection 1 and all prepaid rent, unless the Tenant receives written notice that such property, money and prepaid rent have been transferred to the buyer, and that the buyer has accepted liability for such property, money and prepaid rent. b. Unless otherwise agreed, the manager of the premises is relieved of liability under this Lease for events occurring after written notice to the Tenant of the termination of his management. 29. LEAD DISCLOSURE REQUIREMENTS. (SECTION 5-3-5-5) Landlords subject to this Ordinance must follow all applicable state and federal regulations regarding lead poisoning and must specifically: a. Provide all prospective and current lessees with a copy of the current approved U.S. Environmental Protection Agency federal pamphlet on lead-based paint disclosure. b. Disclose any known lead hazards. 30. WAIVER OF LANDLORD’S RIGHT TO TERMINATE LEASE. (SECTION 5-3-6-3) Acceptance of rent with knowledge of a default by the tenant, or acceptance of performance by him/her that varies from the terms of the rental agreement or rules or regulations subsequently adopted by the landlord, constitutes a waiver of his/her right to terminate the rental agreement for that breach, unless otherwise agreed after the breach has occurred. 31. A FIRE OR CASUALTY DAMAGE. (SECTION 5-3-7-6) a. If the dwelling unit or premises are damaged or destroyed by fire or casualty to an extent that enjoyment of the dwelling unit is substantially impaired, the tenant may: 1. Immediately vacate the premises and notify the landlord in writing within fourteen (14) days thereafter of his/her intention to terminate the rental agreement, in which case the rental agreement terminates as of the date of vacating; or 2. If continued occupancy is lawful, vacate any part of the dwelling unit rendered unusable by the fire or casualty, in which case the tenant's liability for rent is reduced in proportion to the diminution in the fair rental value of the dwelling unit. b. If the rental agreement is terminated, the landlord shall return all security recoverable under section 5-3-5-1 of this chapter and all prepaid rent. Accounting for rent in the event of termination or apportionment shall be made as of the date of the fire or casualty. c. A tenant may not exercise remedies in this section if the fire or casualty damage was caused by the deliberate or negligent act or omission of the tenant, a member of his/her family, or person on the premises with his/her consent. 32. NOTICE OF REFUSAL TO RENEW RENTAL AGREEMENT. (SECTION 5-3-8-3) a. If the rental agreement will not be renewed or if a month-to- month tenancy will be terminated, the Landlord shall notify the Tenant in writing thirty (30) days prior to the termination date. b. If the Landlord fails to give the required written notice, the Tenant may remain in his dwelling for two (2) months, commencing on the date that the written notice is received by the Tenant. During such period, the terms and conditions of the tenancy shall be the same as the terms and conditions during the month of tenancy immediately preceding the notice. 33. RETALIATORY CONDUCT PROHIBITED. (SECTION 5-3- 9-1) a. Except as provided in this paragraph a. Landlord may not retaliate by increasing rent or decreasing services or by bringing or threatening to bring action for possession or by refusing to renew a rental agreement because the Tenant has: (1) Complained in good faith of a code violation to the government agency charged with the responsibility for the enforcement of such codes; (2) Complained to the Landlord of a violation under paragraphs 14 and 27 of this Lease and Section 5-2-5-2(D) or Section 5-3-5-3 of the ERLTO. (3) Organized or become a member of a Tenant union or similar organization or, (4) Exercised or attempted to exercise any right to enforce any remedy granted to him under this Lease. b. If the Landlord acts in violation of subsection (a) the Tenant has a defense in any retaliatory action against him for possession and is entitled to the following remedies: he shall recover possession or terminate the rental agreement and in either case, recover an amount equal to and not more than two (2) months rent or twice the damages sustained by him, whichever is greater and reasonable attorney’s fees. If the rental agreement is terminated, the Landlord shall return all security deposits and interest recoverable under paragraph 10 and 11 of this Lease and all prepaid rent. In an action by or against the Tenant, if there is evidence of a previous Tenant complaint within one year prior to the alleged act of retaliation, it may be presumed that the Landlord’s conduct was retaliatory. The presumption does not arise if the Tenant is making a retaliation complaint regarding a proposed rent increase which applies to all tenants renewing their leases around the same time period. c. Not withstanding subsections (a) and (b) a Landlord may bring an action for possession if: (1) The violation of code was caused primarily by lack of care by the Tenant, a member of his family or other person on premises with his consent, or (2) The Tenant is in default for payment of rent, other than a purported default under paragraphs 15, 16 and 17 of this Lease and Section 5-3-7-3 (A-C) and Section 5-3-7-4 (A-C) of the ERLTO. 296 of 685 34. UNLAWFUL INTERRUPTION OF TENANCY BY LANDLORD PROHIBITED. (SECTION 5-3-12-1 AND SECTION 5-3-12-2) a. The Landlord or any person acting at his discretion shall not knowingly oust or dispossess or attempt to dispossess any Tenant from a dwelling unit without authority of law, by plugging, charging, adding or removing any lock or latching device, or by blocking any entrance into said unit, or by removing any door or window from said unit, or by interfering with the services to said unit, including, but not limited to electricity, gas, hot water, plumbing, heat or telephone service, or by removing a Tenant’s personal property from said unit; or by the use of force or threat of violence, injury or force to a Tenant’s person or property; or by any other act rendering a dwelling unit or any part thereof or any personal property located therein inaccessible or uninhabitable. b. The provision of subparagraph (a) shall not apply where: (1) The Landlord acts in compliance with laws of Illinois pertaining to forcible entry and detainer and engages with Sherriff of Cook County to forcibly evict a Tenant or his personal property, or (2) The Landlord acts in compliance with the laws of Illinois pertaining to distress for rent, or, (3) The Landlord acts pursuant to court order, or, (4) The Landlord interferes temporarily with possession only as necessary to make needed repairs or inspection and only as provided by law, or, (5) The Tenant has a right to possession of the dwelling unit but has been absent therefrom for thirty (30) consecutive days without advising the Landlord of such absence of his/her intent to return, current rent is thirty (30) or more days overdue, and after diligent inquiry, the Landlord has reason to believe that Tenant has abandoned the premises and does not intend to return. 35. LANDLORD RULES AND REGULATIONS. (SECTION 5-3- 4-2 (A and B). a. Only written landlord Rules and Regulations are enforceable. b. The following rules and regulations if attached hereto, shall be part of this agreement. _________________________________________________________ DELIVERY OF RESIDENTIAL LANDLORD AND TENANT ORDINANCE. As of the date of printing of this lease form, the lease, when fully executed, shall satisfy Section 5-3-10 of the City Code which requires the Landlord to attach a copy of the City of Evanston Residential Landlord and Tenant Ordinance to each written rental agreement and that an acknowledgement of receipt be noted on the lease. WITNESS the signatures of the parties hereto, as of the first date appearing above. LANDLORD _______________________________________ TENANT __________________________________________ If multiple Tenants: __________________________________ NOTE: Both Landlord and Tenant should initial each page of any typed or handwritten attachments to Agreement and each party should retain on fully executed copy of this Agreement. 297 of 685 For City Council Meeting of October 14, 2019 Item A21 Ordinance 100-O-19, Borrowing from the IEPA Loan Program For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: Ordinance 100-O-19, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Date: October 14, 2019 Recommended Action: Staff recommends approval of Ordinance 100-O-19 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation - Greenleaf. Funding Source: This ordinance authorizes the City to borrow up to $1,700,000. The debt service will be paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that includes this loan and the debt service for repayment. Background: The City has 7.0 miles of 36-inch diameter and larger sewers that are constructed of brick or clay tile and are greater than 100 years old. The estimated cost to rehabilitate these sewers using a cured-in-place pipe (CIPP) lining process is $14.4 million. In recent years, the City of Evanston has been successful in obtaining over $5.5 million in IEPA loans since 2012 that have funded the rehabilitation of over 2.8 miles of the 7.0 miles of large-diameter sewer in need of rehabilitation. Analysis: The work to be performed under this proposed project will rehabilitate approximately 3,380 feet of large diameter sewer main. The sewer main is located along Greenleaf Street between Dewey Avenue and McDaniel Avenue. Memorandum 298 of 685 The IEPA has reviewed and approved the project, as indicated in the attached letter dated May 9, 2013, and has also issued a Categorical Exclusion from a detailed environmental review of the project. The attached approval letter from IEPA indicates a number of additional requirements prior to obtaining a loan commitment. Adoption of this ordinance authorizing the City to borrow the funds is one of those requirements. Attachments: Proposed Ordinance 100-O-19 Sewer Fund analysis Project Location Map IEPA project approval letter dated May 9, 2013 299 of 685 8/26/2019 100-O-19 AN ORDINANCE Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. At the time of passage of this ordinance, the City of Evanston, Cook County, Illinois, (“City”) operates its sewage collection system, including all property, real, personal, or otherwise owned or to be owned by the City or under the control of the City, and used for sewage collection purposes, as well as for any and all further extensions, improvements, and additions to the system; however, expressly excluding property which from time to time is deemed by the City to be no longer useful or necessary to the continued effective and efficient operation of the system or extensions, improvements or additions which are at the time of construction, acquisition and installation expressly excluded from the definition of system hereunder by the City, hereinafter referred to as “System,” and in accordance with the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of Illinois and 30 ILCS 350/1 et seq., the Local Government Debt Reform Act, hereinafter collectively referred to as the “Act.” The City Council has determined that it is advisable, necessary and in the best interests of public health, safety and welfare to improve the System. Said improvements include the following: 300 of 685 100-O-19 ~2~ Large diameter sewer rehabilitation will be addressed by installing cured- in-place pipe liner for approximately 3,380 feet of sewer main ranging in size from 39-inch diameter to 60-inch diameter to service the combined sewer on Greenleaf Street between Dewey Avenue and McDaniel Avenue. The expected useful life of said rehabilitated sewers is estimated at 100 years. All improvements are to be constructed in accordance with the plans and specifications prepared by the City of Evanston Professional Engineer registered staff. All work herein described shall be referred to as the “Project”. The estimated cost of constructing and installing the Project, including engineering, legal, financial, and other related expenses is one million seven hundred thousand dollars ($1,700,000.00) and there are insufficient funds on hand and lawfully available to pay such costs. Such costs are expected to be paid for with a loan to the City from the Illinois Environmental Protection Agency, hereinafter referred to as “IEPA,” through the Water Pollution Control Loan Program, hereinafter referred to as the “Program,” said loan to be repaid from revenues of the System, and such loan is authorized to be accepted at this time pursuant to the Act. Pursuant to, and in accordance with, the provisions of the Act, the City is authorized to borrow funds from the Program in the aggregate principal amount of one million seven hundred thousand dollars ($1,700,000.00) for the purpose of providing funds to pay the costs of the Project. The loan to the City shall be made pursuant to a Loan Agreement, including certain terms and conditions, between the City and the IEPA, SECTION 2: This Ordinance 100-O-19 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law, all pursuant to the Act and including, expressly, the home rule powers of the City pursuant to Section 6(a) of Article VII of the Illinois Constitution of 1970. 301 of 685 100-O-19 ~3~ SECTION 3: That it is necessary to public health, safety and welfare and in the best interests of the City to construct the Project and that the System continue to be operated in accordance with the provisions of the Act, and that for the purpose of constructing the Project, it is hereby authorized that funds be borrowed by the City of Evanston in an aggregate principal amount not to exceed one million seven hundred thousand dollars ($1,700,000.00). SECTION 4: That, subject to the express provisions of this Ordinance, the City may not adopt additional ordinances or amendments which provide for any substantive or material change in the scope and intent of this Ordinance, including but not limited to interest rate, preference or priority of any other ordinance with this Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal and interest due to the Program without the written consent of the IEPA. SECTION 5: That repayment of the loan to the IEPA by the City, pursuant to this Ordinance, is to be solely from the revenues derived from the System, as hereinafter provided; the loan does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. For the purposes hereof, “revenues” (hereinafter “Revenues”) of the System means all income from whatever source derived from the System, including investment income and the like, connection, permit and inspection fees and the like, user charges of all kinds for the use and service of the System, and including such transfers from the corporate funds or the sewer fund of the City as the City Council shall from time to time determine through the budget and appropriation of such funds, or other proper action; but shall not include non-recurring 302 of 685 100-O-19 ~4~ income from the sale of property of the System, governmental or other grants or loans, and as otherwise determined in accordance with generally accepted accounting principles for municipal enterprise funds. The repayment of the loan from the Revenues shall in all events be made only after provision for the payment of “Operation and Maintenance Costs” of the System, hereby defined to mean all costs of operating, maintaining and routine repair of the System, including such items as wages, salaries, costs of materials and supplies, taxes, power, fuel, insurance, purchase of sewage treatment or disposal capacity, including all payments for such services to be made pursuant to long-term contracts for the provision of such services, but shall not include debt service of any kind, depreciation, any capital reserve requirements, and as otherwise determined in accordance with generally accepted accounting principles for municipal enterprise funds. The City hereby pledges the Revenues, after provision has been made for the payment of Operation and Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge such rates and impose such fees and charges for the use and service of the System as shall be sufficient to pay in a timely manner all repayments as required on the load pursuant to the terms of the Loan Agreement. SECTION 6: That the City Council hereby authorizes acceptance of the offer of a loan through the Program, including all terms and conditions of the Loan Agreement (“Loan Agreement”), as well as all special conditions contained therein and made a part thereof by reference. The loan funds awarded shall be used solely for the purpose of the Project as approved by the IEPA in accordance with the terms and conditions of the Loan Agreement. 303 of 685 100-O-19 ~5~ SECTION 7: That the City Manager is hereby authorized and directed to execute the Loan Agreement with the IEPA and to negotiate any additional terms or conditions deemed to be in the best interests of the City. SECTION 8: That the City hereby covenants and agrees that the Revenues, after a provision is made for the payment of Operation and Maintenance Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by the Loan Agreement. The City reserves the right, without limitation of any kind, to issue obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by whatever name and including all loans) payable from the Revenues and prior in lien to, on a parity of lien with, or subordinate in lien to the lien on the Revenues for the repayment of the loan as provided in the Loan Agreement, as shall be determined by the City Council; provided, however, that any covenants or agreements made by the City for the benefit of the holders of such Obligations shall, at the time of the incurring of such Obligations, also be made in a similar manner for the benefit of the obligation to repay the loan as represented by the Loan Agreement. The City intends that the obligation to repay the loan as evidenced in the Loan Agreement shall bear interest as provided therein on a basis which is not tax- exempt under the provision of the Internal Revenue Code of 1986, and the officers of the City charged with the execution of the Loan Agreement shall act in accordance with this stated intent. SECTION 9: That if any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. 304 of 685 100-O-19 ~6~ SECTION 10: All ordinances or resolutions, or parts thereof, in conflict herewith, are hereby repealed. SECTION 11: As long as the City has outstanding revenue bonds payable from revenues of the System that are senior to the revenue bond authorized by this Ordinance, the City shall maintain an account, coverage and reserves equivalent to the accounts, coverage and reserves required by the outstanding ordinances. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: ________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle Masoncup, Corporation Counsel 305 of 685 City of Evanston Large Diameter Sewer Rehabilitation - Greenleaf Street IEPA Loan Application L17-5241 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2028 Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Revenues Evanston Sewer Sales 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ Other Operating Revenue 472,992 472,755 472,652 472,566 472,570 472,484 472,418 472,455 472,446 472,452 472,577 472,630 Debt Proceeds: IEPA Loan Proceeds (Greenleaf Avenue L17-5241)1,700,000 - - - - - - - - - - - IEPA Loan Proceeds (Large Dia Rehab Ph II)- 2,500,000 2,000,000 2,000,000 2,000,000 - - - - - - - Bond Proceeds 1,500,000 - - - - - - - - - - - Total Revenues 13,704,692$ 13,004,455$ 12,504,352$ 12,504,266$ 12,504,270$ 10,504,184$ 10,504,118$ 10,504,155$ 10,504,146$ 10,504,152$ 10,504,277$ 10,504,330$ Expenses: Sewer OM&R 3,882,237$ 3,324,375$ 3,345,568$ 3,216,693$ 3,634,257$ 3,997,750$ 3,651,266$ 3,664,320$ 3,788,052$ 4,193,292$ 4,051,325$ 4,662,583$ Capital Projects Paid in Cash 1,425,000 1,715,000 2,830,000 2,880,000 2,320,000 2,370,000 2,420,000 3,175,000 3,635,000 4,595,000 4,655,000 4,715,000 Capital Projects Funded with GO Bonds 1,500,000 - - - - - - - - - - - Capital Projects Funded with IEPA Loans Greenleaf Avenue L17-5241 1,700,000 - - - - - - - - Large Dia Rehab Ph II - 2,500,000 2,000,000 2,000,000 2,000,000 - - - - - - - Debt Service: Debt Service (Existing)5,964,285 5,303,666 4,291,656 3,893,497 3,893,080 3,728,665 3,563,735 2,849,312 2,391,372 846,322 627,203 547,502 Debt Service (Greenleaf Avenue L17-5241))- 103,966 103,966 103,966 103,966 103,966 103,966 103,966 103,966 103,966 103,966 103,966 Debt Service (Large Dia Rehab Ph II)- - 160,368 288,662 416,956 545,251 545,251 545,251 545,251 545,251 545,251 545,251 Debt Service (Future GO Bonds)120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 Total Expenses 14,591,672$ 13,067,157$ 12,851,708$ 12,502,968$ 12,488,409$ 10,865,781$ 10,404,367$ 10,457,998$ 10,583,790$ 10,403,980$ 10,102,895$ 10,694,451$ Net Surplus / (Deficit)(886,979)$ (62,702)$ (347,356)$ 1,298$ 15,861$ (361,598)$ 99,751$ 46,157$ (79,644)$ 100,171$ 401,382$ (190,122)$ Beginning Unrestricted Water Fund Balance 4,028,808$ 3,141,829$ 3,079,127$ 2,731,771$ 2,733,069$ 2,748,930$ 2,387,333$ 2,487,084$ 2,533,240$ 2,453,596$ 2,553,768$ 2,955,150$ Net Surplus / (Deficit)(886,979) (62,702) (347,356) 1,298 15,861 (361,598) 99,751 46,157 (79,644) 100,171 401,382 (190,122) Ending Unrestricted Water Fund Balance 3,141,829$ 3,079,127$ 2,731,771$ 2,733,069$ 2,748,930$ 2,387,333$ 2,487,084$ 2,533,240$ 2,453,596$ 2,553,768$ 2,955,150$ 2,765,028$ Target Unrestricted Water Fund Balance 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 306 of 685 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS H E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OSLYN PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037000 0.5 1 1.5 20.25 Miles The City of EvanstonGreenleaf Large-Diameter CIPP Rehabilitation 10/17/2019 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. GreenleafOverview.mxd ´ 1:31,6801 inch = 0.5 mile Main Road Local Street Railroad Water City Boundary Project Area 307 of 685 308 of 685 9/12/2019 112-O-19 AN ORDINANCE Amending Title 10, Chapter 11, Section 12, Schedule XII(B) “Parking Zones” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-12 XII(B), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (B) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (B): Greenwood Street Both Chicago Avenue to Sherman Avenue SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity 309 of 685 shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 310 of 685 To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Luke Stowe, Interim Administrative Services Director/CIO Michael Rivera, Interim Parking Manager Subject: Ordinance 112-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(B) “Parking Zones” Adding Paid Parking to Greenwood Street between Chicago Avenue and Sherman Road Date: September 26, 2019 Recommended Action: Staff and Transportation & Parking Committee recommend City Council adopt Ordinance 112-O-19, amending City Code Section 10-11-12 XII(B) “Parking Zones”, which will convert Greenwood Street from Chicago Avenue to Sherman Avenue to a paid parking zone. Background: Upon review of parking near the downtown district, staff realized that Greenwood Street between Chicago Avenue and Sherman Avenue has no parking restrictions and is often taken up by commuters. Due to its proximity to downtown and to the Dempster Street el and Metra stations, it is recommended that the street be converted to 4 hour paid parking at the standard rate of $1.50 an hour. City Code Section 10-11-12(B), of the Evanston City Code would be amended to read as follows: (A) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (B): Greenwood Street Both Chicago Avenue to Sherman Avenue Attachment: Ordinance 112-O-19 Memorandum For City Council Meeting of October 14, 2019 Item A22 Ordinance 112-O-19, Amending Parking Zones – Greenwood Street For Introduction 311 of 685 For City Council Meeting of October 14, 2019 Item A23 Ordinance 113-O-19, Amending Parking Zones – South Boulevard For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Luke Stowe, Interim Administrative Services Director/CIO Michael Rivera, Interim Parking Manager Subject: Ordinance 113-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(B), Adding Paid Parking to South Boulevard Date: September 26, 2019 Recommended Action: Staff and the Transportation and Parking Committee recommend, pursuant to the request of Aldermen Wynne, City Council adoption of Ordinance 113-O-19 amending City Code Section 10-11-12 XII(B) “Parking Zones” adding paid parking South Boulevard from Chicago Avenue east to the driveway of 516 South Boulevard (approximately 4-5 spaces). Background Dan Fagerstein, owner of the law office at the corner of South Boulevard and Chicago Avenue, informed Alderman Wynne that parking nearby is consistently being taken up by commuters, leaving no spaces for clients. By adding paid parking on South Boulevard from Chicago Avenue east to the driveway, this will add 4-5 spaces that could be used by the business, but have little impact on residential parking. Paid parking spaces would allow for 4 hour parking and be charged at the standard rate of $1.50 an hour. Due to the close proximity to the South Boulevard el train station, it is not recommended to do 12 hour parking, as those spaces would then still be accessible to commuters. City Code Section 10-11-12(B), of the Evanston City Code would be amended to read as follows: (B) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the Memorandum 312 of 685 hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (B): South Boulevard South Chicago Avenue east to the driveway of 516 South Boulevard Attachment: Ordinance 113-O-19 313 of 685 9/12/2019 113-O-19 AN ORDINANCE Amending Title 10, Chapter 11, Section 12, Schedule XII(B) “Parking Zones” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-12 XII(B), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (B) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (B): South Boulevard South Chicago Avenue east to the driveway of 516 South Boulevard SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity 314 of 685 shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 315 of 685 For City Council Meeting of October 14, 2019 Item A24 Ordinance 116-O-19, Amending Parking Zones – Sherman Avenue For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Luke Stowe, Interim Administrative Services Director/CIO Michael Rivera, Interim Parking Manager Subject: Ordinance 116-O-19, Amending Title 10, Chapter 11, Section 12, Schedule XII(A) “Parking Zones” Adding Paid Parking to Sherman Avenue Date: September 26, 2019 Recommended Action: Staff and Transportation & Parking Committee recommend City Council adoption of Ordinance 116-O-19, amending City Code Section 10-11-12 XII(A) “Parking Zones” to add paid parking on Sherman Avenue from the alley north of Main Street to the alley south of Washington Street. Background: Upon review of parking near the downtown district, staff realized that Sherman Avenue between the alley north of Main Street and the alley south of Washington Street has no parking restrictions and is often taken up by commuters. Due to its proximity to the el and Metra stations and the Main-Dempster Mile District, it is recommended that the street be converted to 2 hour paid parking from 8:00am - 5:00pm/4 hour from 4:00- 9:00pm at the standard rate of $1.50 an hour. City Code Section 10-11-12(A), of the Evanston City Code would be amended to read as follows: (A) Two (2) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (A): PARKING METER ZONES Sherman Avenue Both Alley North of Main Street to the Alley South of Washington St *Meters become 4hr limit from 5-9pm Attachment: Ordinance 116-O-19 Memorandum 316 of 685 9/20/2019 116-O-19 AN ORDINANCE Amending Title 10, Chapter 11, Section 12, Schedule XII(A) “Parking Zones” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-12 XII(A), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Two (2) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (A): PARKING METER ZONES Sherman Avenue Both Alley North of Main Street to the Alley South of Washington St *Zones have 4hr limit from 5-9pm SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 317 of 685 SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 318 of 685 To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Luke Stowe, Interim Administrative Services Director/CIO Michael Rivera, Interim Parking Manager Subject: Ordinance 128-O-19, Amending Code Section 10-4-5-2 “Parking in Predominantly Residential Areas” to Add Small Business Parking Permit Date: September 26, 2019 Recommended Action: Staff and the Transportation & Parking Committee, pursuant to the request of Aldermen and small business owners, recommend City Council adoption of Ordinance 128-O-19, amending City Code Section 10-4-5-2 “Parking in Predominantly Residential Areas” to allow for a business in the Main-Dempster Mile Business District to receive a Small Business Parking Permit. The permit would allow for the licensee of a small business to park one vehicle in a Residential Parking District EVS(E-1), C or F at the rate of $50 per month. Staff will evaluate the permit in six months to determine next steps. Details of the Permit: Small businesses in the Main-Dempster Mile Business District must have a complete brick and mortar establishment and operate within a 1,250 square feet site, in order to be allowed a Small Business Parking Permit. Any ancillary off site office spaces used for the business would not qualify for a Small Business Parking Permit. If the business owner does not own or lease a vehicle, or wishes to surrender their rights to a named employee, they may do so by an affidavit. The applicant’s name and the vehicle registration from the State’s issuing Department of Motor Vehicles must be the same. Applications for the Small Business Parking Permit shall be submitted to the Economic Development Division and reviewed by the Parking Division. The permit shall not be for any decaled business vehicle. All other parking restrictions must be followed by the Small Business Parking Permit holder, including but not limited to, street cleaning regulations, snow operations, etc. A parking space in the designated residential district shall not be guaranteed and shall be available on a first come, first served basis. For City Council Meeting of October 14, 2019 Item A25 Ordinance 128-O-19, Amending 10-4-5-2, Parking in Predominately Residential Areas For Introduction Memorandum 319 of 685 The monthly permit fee for a Small Business Parking Permit is $50 per month. Payment of the permit fee is the responsibility of the permit holder, and must be done by payment to the City Collector’s Office. Invoices will not be mailed or delivered. Permit holders not remitting monthly payment would result in immediate cancelation of the vehicle credentials, thus leaving the vehicle susceptible to citations. Accounts unpaid for 30 days, will cause the business to lose the parking privilege for six months. Additional Parking Requirements: ● Business owners who are residents of Evanston are required to pay their Current Evanston Wheel Tax to be eligible for a Business District Parking Permit. ● The applicant cannot have any outstanding parking tickets. ● Permits would only be valid on the vehicle applied for and are non-transferrable. Background Many small businesses have voiced their complaints to City staff and their Alderman about difficulty finding a space to park while they are operating their business. The Transportation & Parking Committee approved moving forward with a six month pilot program in September of 2018. As noted above, staff suggests $50 a month to be a reasonable fee for the permit. Given the amount of businesses and permits being offered, a waiting list would not be maintained. Currently, commuter parking areas within or adjacent to the aforementioned business districts offer parking at the rate of $0.50 an hour. Utilizing that rate, at 8 hours a day, 5 days a week, would add up to $80 a month. The reduced cost of $50 would still be beneficial to the business owner/employee, but allow for the City to recover from other deficiencies and the added time staff will have to spend processing applications, initiating permits and attempting to enforce the areas. Surface lot parking permits are currently $ 90.00 a month and most have a waiting list. Per the recommendation above, only one permit per business will be issued, as there are over 450 restaurants alone in Evanston, and many small businesses have numerous employees. If each business was given three passes, the City would need to find over 1,300 spaces for businesses which would take away from residents and customers. Summary: After considerable thought, the Parking staff believes allowing one permit per business, at a cost of $50, to park in a nearby Residential District is the best option for businesses and residents alike. It is the hope of staff, that the businesses will be spread out and not impact the residents, especially in the evening hours once the majority of business along the Main-Dempster Mile Street are closed. Once the pilot program is implemented, staff will survey the specified parking areas and the effect that it may have on other businesses or residents who live nearby. Staff will then report back to the Committee with the results in Spring 2020, and seek final approval. 320 of 685 Legislative History: Transportation & Parking Committee approved the request for a Business Parking Permit in September 2018. Transportation & Parking Committee approved the logistics detailed above September 2019, removing the Central Street District/permit. Attachment: Ordinance 128-O-19 321 of 685 9/26/2019 10/2/2019 128-O-19 AN ORDINANCE Amending Title 10, Chapter 4, Section 5, Schedule 2 “Parking in Predominately Residential Areas” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-4-5-2, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-4-5-2. - PARKING IN PREDOMINANTLY RESIDENTIAL AREAS. (A) Violation Penalty. It shall be unlawful for any person to park a taxicab, or any vehicle, other than a "passenger vehicle," as defined in this Title, in any street of any block in which more than one-half (½) of the buildings in such block are used exclusively for residential purposes, and in which block this regulation has bee n posted, for a longer period than is necessary for the reasonable expeditious loading or unloading of such vehicles. Any person violating the provisions of this Subsection shall be fined not less than five dollars ($5.00) nor more than twenty five dollars ($25.00) for each offense. (B) Residential Permit Parking Areas. 1. The City Manager or his/her designee is hereby authorized to designate, by and with the consent of the City Council, as hereinafter provided, streets and other public ways within the City on which the parking of vehicles may be restricted to vehicles bearing a valid parking permit issued pursuant to this Section or to vehicles bearing a valid Evanston vehicle license issued pursuant to this Section. 2. As used in this Section: a. "Residential area" shall mean a contiguous or nearly contiguous area containing public highways or parts thereof primarily abutted by residential property or residential and nonbusiness property (such as schools, parks and churches), and designated as such by the City Manager. b. "Commuter vehicle" shall mean a motor vehicle parked in a residential area by a person not a resident thereof. 3. A residential area shall be deemed eligible for residential permit parking if, based on objective criteria herein established, parking therein is "impacted" by 322 of 685 128-O-19 commuter vehicles between eight o'clock (8:00) A.M. and five o'clock (5:00) P.M. weekdays, except holidays. 4. In determining whether an area identified as eligible for residential permit parking shall be designated as a residential permit parking area, the area in question shall meet the following criteria: a. The number of vehicles parked on the area streets during an average day, between the hours of eight o'clock (8:00) A.M. to five o'clock (5:00) P.M., except holidays. During any two (2) consecutive hours, the number of vehicles parked (or standing), legally or illegally, on the streets in the area must be equal to or greater than seventy percent (70%) of the legal on street parking capacity of the area to qualify as an "impacted" area. b. The number of commuter vehicles parked (or standing) on the streets of the area during the same time period as in Subsection (B)4a of this Section. The number of commuter vehicles so parked in this category must be equal or greater than thirty percent (30%) of the total number of vehicles parked to qualify as an "impacted" area. c. There must be reasonable and generally acceptable alternate areas for the displaced commuter vehicles to relocate to, or other modes of transportation to be utilized so that the cause of the impacted area under study is not merely shifted to an adjacent neighborhood residential area. d. The residents must be willing to accept the restrictions of the permit parking program and to bear the administrative costs incurred because of the designation of a residential parking area. The following factors shall also be considered: a. The possibility of a reduction in total vehicle miles driven in the City and its environs; b. The likelihood of alleviating traffic congestion, illegal parking and related health and safety hazards; c. The proximity of public transportation to the residential area; d. The need for parking in proximity to establishments located therein and used by the general public for religious, educational, or recreational purposes. 5. In order to determine whether a particular street, avenue or other location should be designated as a residential permit parking area, a public hearing will be conducted prior to the designation of a permit parking area, or prior to the withdrawal of such designation once it is established. The hearing shall clearly state the exact location and boundaries of the residential permit parking area under consideration, the reasons why such area is being proposed for designation as a residential permit parking area, and the permit parking fee that would be charged as provided for herein. During such hearing any interested person shall be entitled to appear and be heard. No hearing shall be held and 323 of 685 128-O-19 no area designated if it is not found to be an impacted area under Subsection (B)4 of this Section. 6. a. Following Council approval of the designation of a residential permit parking area, the City Manager or his/her designee shall issue appropriate permits and shall cause parking signs to be erected in the area indicating the times, locations, and conditions under which parking shall be by permit only. The area shall be described by stating which streets or portions of streets that comprise the area and shall outline the boundary of residence in Schedule XVIII, Section 10-11-18 of this Title. A permit shall be issued upon application and payment of the applicable fee, only to the owner or the operator of a motor vehicle who resides on property located within the residential permit parking area designated. Further, no permit shall be issued until the applicant has either: 1) paid the fine and/or penalty for each violation for which there is an outstanding or otherwise unsettled parking violation, or 2) requested an appearance in the circuit court to answer for each violation. b. Following Council order to withdraw residential parking designation, the City Manager or his/her designee shall cause the pertinent signs to be removed within a reasonable time period thereafter. 7. The application for a permit shall contain the name of the owner or operator of the motor vehicle, residential address, the motor vehicle's make, model, registration number, the number of the applicant's operator's permit, and the number of the City motor vehicle license if legally required. The motor vehicle's registration and operator's license may, in the discretion of the City Manager, be required to be presented at the time of making said application in order to verify the contents thereof. The owner or operator of any motor vehicle applying for a residential parking permit shall have a valid City motor vehicle license for the vehicle unless said license is legally not required. The permit shall be renewed annually on or before January 1, upon such conditions and procedures as the City Manager or his/her designee shall specify. The permit may be issued on a pro rata, by month, basis; however, all permits issued after January 1 in any year shall be valid until December 31 of the same year. The permit shall be displayed in a manner as determined and directed by the City Manager or his/her designee. The permit shall display the City motor vehicle license number if required to have said license, zone number and expiration date. 8. Notwithstanding any provision of this Section to the contrary, the holder of a residential parking permit shall be permitted to stand or park a motor vehicle operated by him/her in the designated residential parking area specified on the permit during such times as the parking of motor vehicles therein is permitted. A residential parking permit shall not guarantee or reserve to the holder a parking space within a designated residential permit parking area. 9. A residential parking permit shall not authorize the holder thereof to stand or park a motor vehicle in such places or during such times as the stopping, 324 of 685 128-O-19 standing or parking of motor vehicles is otherwise generally prohibited or set aside for specific types of vehicles (no parking any time, bus stop, loading zone, etc.), nor exempt the holder from the observance of any traffic regulations. 10. a. No person shall display a permit on any vehicle other than the vehicle described in the application for which a residential parking permit has been made and the permit issued. Any such use or display of a permit on a vehicle as described above shall constitute a violation of this regulation by the permittee and by the person who so used or displayed such parking permit. b. It shall constitute a violation of this regulation for any person to represent himself/herself as eligible for a residential parking permit or to furnish any false information in an application to the City Manager or his/her designee in order to obtain a residential parking permit. c. The City Manager or his/her designee is authorized, in accordance with due process regulations as stated in other parts of this Code, to revoke the residential parking permit of any permittee found to be in violation of this regulation. Upon written notification thereof, the permittee shall surrender such permit to the City Manager or his/her designee. Failure, when so requested, to surrender a residential parking permit so revoked shall constitute a violation of this regulation. d. Residential parking permits may only be issued to legal residents of a dwelling unit or an approved small business as mentioned in Section (E). The number of legal residents shall be that number specified in this Code. 11. The fee of one hundred fifteen dollars ($115.00) per permit, annually, is hereby established to cover administrative costs of permits, signs, and related costs of the residential permit parking programs. The fee is to be reduced by the amount of the Evanston vehicle license for those applicants who have purchased said license. Permits issued on or after January 1 shall have a fee of fifty-seven dollars and fifty cents ($57.50). A Business Parking Permit, specified in Section (E), shall pay fifty dollars ($50.00) monthly in order to obtain a Residential Parking Permit. 12. The City Manager or his/her designee is authorized to make provisions for the issuance of temporary parking permits to residents of a designated residential parking area. Proof of residence within the district must be provided prior to the issuance of said permits, which will have a fee of twenty cents ($0.20) each. These permits are for one day and will be valid only if the resident has entered in ink on the face of the permit the license plate of the visitor's vehicle, the day of the week and the date. A Business Parking Permit is not eligible for temporary permits. 13. Any person who shall violate any provision of this regulation pertaining to "residents only parking" shall, upon conviction, be subject to punishment by a fine of twenty five dollars ($25.00) and if not paid within the period of ten (10) days from the date appearing on the violation notice, said person shall be 325 of 685 128-O-19 subject to an additional fine of ten dollars ($10.00). Those streets or portions of streets so designated "residents only parking" shall be maintained in schedule XVIII, Section 10-11-18 of this Title. Any person who shall violate any provision of this regulation pertaining to "residents exempt parking" shall, upon conviction, be subject to the fine found in Schedule XVII, Section 10-11-17 of this Title. Those streets or portions of streets so designated "residents exempt parking" shall be maintained in Subsection 10-11- 10(F) of this Title. (C) Evanston Resident Only Parking Districts: The City Manager or his/her designee is authorized to designate, by and with consent of the City Council, certain streets or portions of streets as "Evanston resident only parking districts." The streets to be so designated shall meet the criteria for establishing residents only parking districts as described in Subsection (B) of this Section. The means of identifying vehicles eligible for parking in these districts shall be a valid Evanston vehicle license issued pursuant to Section 10-8-1 of this Title. The penalty for violating the provisions of this Section shall be twenty five dollars ($25.00) for each offense, and if not paid within ten (10) days from the date of issue of the violation notice, an additional ten dollar ($10.00) penalty shall apply. The streets designated as Evanston resident only parking districts shall be listed in Schedule XXII, Section 10-11-22 of this Title, which shall be created for that purpose. (D) Signs Prohibiting Parking Near Driveways: Upon written application to the City Manager or the City Traffic Engineer and payment of the fee of thirty dollars ($30.00), a sign or signs prohibiting parking within eight feet (8') of driveways will be erected at the address designated in the application. (E) Small Business Parking Permits: (1) Generally. The Small Business Parking Permit shall exempt a business owner’s vehicle from residential restrictions in the approved residential area. The Permit shall not apply to any decaled business vehicle. All other parking restrictions must be followed by the Small Business Parking Permit holder, including but not limited to, street cleaning regulations, snow operations, etc. A parking space in the designated residential district shall not be guaranteed and shall be available on a first come first served basis. (2) Eligible Parking Districts. Applications for Small Business Parking Permits shall be considered only by businesses in the Main-Dempster Mile Business District. A permit will be determined by City staff based on the business address and where parking would be least impacted, specifically only the EVS(E-1), C, and F districts. (3) Business Eligibility. Business with a complete brick and mortar establishment and operate within a 1,250 square feet site in the Main-Dempster Mile Business District are eligible to apply for a Small Business Parking Permit. Ancillary off site office spaces used for the business do not qualify for a Small Business Parking Permit. If 326 of 685 128-O-19 the business does not own or lease a vehicle or wish to surrender their right to one named employee, they may do so by affidavit. The applicant’s name and the vehicle registration from the State’s issuing Department of Motor Vehicles must be the same. (4) Applications. Applications for Small Business Parking Permits shall be submitted to the Economic Development Division and shall include: (a) the name of the business, business owner, and site manager; (b) business’ address, (c) the business owner’s motor vehicle's make, model, registration number, (d) telephone and email address of the site manager of the business; (e) If the business owner does not own or lease a vehicle, they can surrender their right, via affidavit, to one named employee. The applicant’s name and the vehicle registration from the State’s issuing Department of Motor Vehicles must be the same. (5) Approval Authority. Applicants shall submit requests for the permit through the Economic Development Division. The Economic Development Division shall review the application to determine business and district eligibility. The Parking Division Manager shall review the application and, if all qualifications are met, may issue the permit. (5) Fee. The monthly permit fee for a Small Business Parking Permit is $50 per month. Payment of the permit fee is the responsibility of the permit holder, and must be done by payment to the City Collector’s Office. Invoices will not be mailed or delivered. Permit holders not remitting monthly payment would result in immediate cancelation of the vehicle credentials, thus leaving the vehicle susceptible to citations. Accounts unpaid for 30 days, will cause the business to lose the parking privilege for 6 months. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 327 of 685 128-O-19 SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 328 of 685 For City Council Meeting of October 14, 2019 Item A26 Ordinance 130-O-19, Amending Class D Liquor License for Kokomo Cuisine For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 130-O-19, Increasing the Number of Class D Liquor Licenses for Kokomo Cuisine Inc, d/b/a Kokomo, 1639 Orrington Avenue, Evanston, IL 60201 Date: October 3, 2019 Recommended Action: The Local Liquor Commissioner recommends City Council adoption of Ordinance 130- O-19, amending Class D Liquor License from fifty-five (55) to fifty-six (56) for Kokomo Cuisine Inc, d/b/a Kokomo, 1639 Orrington Avenue, Evanston, IL 60201. Summary: Ordinance 130-O-19 amends Evanston City Code of 2012 Subsection 3-4-6(D), as amended, to increase the number of Class D Liquor Licenses fifty-five (55) to fifty-six (56) and permit issuance of a Class D license to Kokomo. This license will permit the retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Jun Yong Ahn (owner) submitted the application materials. Legislative History: At the October 2, 2019, Liquor Control Review Board meeting, Kokomo, requested consideration of application for a Class D liquor license. Attachments: Ordinance 130-O-19 Application Minutes of the October 2, 2019, Liquor Control Review Board meeting Memorandum 329 of 685 10/3/2019 130-O-19 AN ORDINANCE Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Fifty-Five to Fifty-Six (Kokomo Cuisine Inc, d/b/a Kokomo, 1639 Orrington Avenue, Evanston, IL 60201) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours D Restaurant Liquor None $2,800 $2,800 55 56 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-five (55) to fifty-six (56) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. 330 of 685 130-O-19 ~2~ The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-five (55) fifty-six (56) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 331 of 685 332 of 685 333 of 685 334 of 685 335 of 685 336 of 685 337 of 685 338 of 685 339 of 685 340 of 685 341 of 685 342 of 685 343 of 685 344 of 685 345 of 685 346 of 685 347 of 685 348 of 685 349 of 685 350 of 685 To all to whom these Presents Shall Come, Greeting: I, Jesse White, Secretary of State of the State of Illinois, do hereby certify that I am the keeper of the records of the Department of Business Services. I certify that In Testimony Whereof, I hereto set my hand and cause to be affixed the Great Seal of the State of Illinois, this day of A.D. . SECRETARY OF STATE File Number Authenticate at: Authentication #: SEPTEMBER 2019 1926802520 verifiable until 09/25/2020 http://www.cyberdriveillinois.com 7223-366-2 KOKOMO CUISINE INC., A DOMESTIC CORPORATION, INCORPORATED UNDER THE LAWS OF THIS STATE ON MARCH 08, 2019, APPEARS TO HAVE COMPLIED WITH ALL THE PROVISIONS OF THE BUSINESS CORPORATION ACT OF THIS STATE RELATING TO THE PAYMENT OF FRANCHISE TAXES, AND AS OF THIS DATE, IS IN GOOD STANDING AS A DOMESTIC CORPORATION IN THE STATE OF ILLINOIS. 25TH 351 of 685 352 of 685 353 of 685 354 of 685 355 of 685 356 of 685 357 of 685 358 of 685 359 of 685 360 of 685 361 of 685 362 of 685 MINUTES Liquor Control Board Wednesday, October 2, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) Dick Peach, Marion Macbeth Members Absent: None Staff Present: Hugh DuBose (Assistant City Attorney) Others Present: Jun Yong Ahn, Kristina Kim(Kokomo), Marcos Rivera and Alfonso Nieves Ruiz (Zentli), Jennifer Gallery and Miguel Lopez for Geil Lessee LLC (Hearth Restaurant), Monica C. Palermo and Keiko Thomas (Sea Ranch Sushi Evanston) Mary Rosinski Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. APPROVAL OF PRIOR MEETING MINUTES The Liquor Control Board unanimously approved the minutes from their August 28, 2019 meeting. NEW BUSINESS 1. Kokomo, 1639 Orrington Avenue, Evanston, Illinois Jun Yong Ahn and Kristina Kim on behalf of Kokomo, requested a Class D (Restaurant) liquor license. Kokomo opened in Evanston in July 2019 and specializes in Korean food. Kokomo is interested in selling sake, beer and wine. Ms. Kim confirmed that he has completed the Basset certificate and is aware of the laws regarding serving alcohol in a restaurant. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff 363 of 685 forward the Kokomo’s application to City Council for approval. 2. Zentli, 1813 Dempster Avenue, Evanston, Illinois Marcos Rivera and Alfonso Nieves Ruiz on behalf of their restaurant, Zentli, requested a Class D (Restaurant) liquor license. Zentli plans on selling Mexican food. Marcos Rivera currently owns another restaurant in Skokie, IL and stated that he has not had any compliance issues with the selling of alcohol. Alfonso Nievez Ruiz has previously worked for the arts community in Evanston and intends on having an artistic element to Zentli where artists can display their work. Rivera and Ruiz confirmed that they have completed the Basset certificate and are aware of the laws regarding serving alcohol in a restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 3. Hearth Restaurant, 1625 Hinman Avenue, Evanston, Illinois Jennifer Gallery, on behalf of her client, GEIL Lessee, and Miguel Lopez, as part of the management group, requested a Class D (Restaurant) liquor license for Hearth Restaurant. Ms. Gallery stated that the sale of Hearth and the attached hotel should be finalized by October 5, 2019. Ms. Gallery confirmed that her client intends to carry on a similar restaurant as the one that currently operates as Hearth Restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 4. Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, Illinois Monica Palermo and Keiko Thomas, requested a Class D (Restaurant) liquor license for Sea Ranch Sushi Evanston. Sea Ranch Sushi Evanston opened in Evanston in 2003 and has operated without serving alcohol since 2003. Ms. Palermo stated that Sea Ranch Sushi plans to sell beer, wine and sake. The same owners operate Sea Ranch in Wilmette; however, that location does not hold a liquor license. Ms. Palermo has initiated contact with the Alderman, Melissa Wynne, to discuss the possibility of suspension of the rules to expedite the license. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. UPDATE TO THE EVANSTON LIQUOR CONTROL CODE The City has received requests to serve alcohol at events on city-owned property 364 of 685 that is not currently included in the list of properties eligible for a Z-3 or Z-4 liquor license. No other license currently is available for City-owned property not specifically listed in the Z-3 and Z-4 liquor licenses. Currently, the one-day Z3 and Z4 liquor licenses limit the service of alcohol on city property to Chandler-Newberger Center, Robert Crown Community Center/Ice Rink, Ecology Center, Gibbs-Morrison Cultural Center, Noyes Cultural Arts Center, Levy Senior Center, the Fleet-wood-Jourdain Community Center, and the Evanston Public Library. The proposed changes to the code would remove the names of specific buildings and permit liquor licenses for service of alcohol on city property if the Director of Parks, Recreation, and Community Service approves the event and the Mayor approves the liquor license. This change would provide greater flexibility for events in Evanston, while allowing the similar control over the use of City of Evanston property. Ald Fleming requested an update the Z-3 and Z-4 license so that only the portion of the building or property where alcohol is being served be closed to the public . If approved, by the Liquor Control Review Board, a similar amendment to the Parks’ Ordinance will accompany the ordinance changing the Z-3 and Z-4 licenses to City Council. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the proposed changes to the Class Z-3 and Z-4 Liquor License and that Staff forward the proposed changes to City Council for approval. PUBLIC COMMENT Mary Rosinski spoke at public comment and asked questions regarding the sale of alcohol outside of Northwestern Football games and requested that staff confirm the Liquor Control Review Board is included on the City’s meeting notification listserv. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor, at 11:26 a.m. October 2, 2019. Respectfully Submitted, Hugh DuBose Assistant City Attorney, Law Department 365 of 685 For City Council Meeting of October 14, 2019 Item A27 Ordinance 131-O-19: Amending Class D Liquor License For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 131-O-19, Increasing the Number of Class D Liquor Licenses for Zipaktli LLC d/b/a Zentli, 1813 Dempster Avenue, Evanston, IL 60201 Date: October 3, 2019 Recommended Action: The Local Liquor Commissioner recommends City Council adoption of Ordinance 130- O-19, amending Class D Liquor License from fifty-six (56) to fifty-seven (57) for Zipaktli, LLC d/b/a Zentli, 1813 Dempster Avenue, Evanston, IL 60201. Summary: Ordinance 131-O-19 amends Evanston City Code of 2012 Subsection 3-4-6(D), as amended, to increase the number of Class D Liquor Licenses fifty-five (55) to fifty-six (56) and permit issuance of a Class D license to Zentli. This license will permit the retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Marcos Rivera and Alfonso Nieves Ruiz (owners) submitted the application materials. Legislative History: At the October 2, 2019, Liquor Control Review Board meeting, Zentli, requested consideration of application for a Class D liquor license. Attachments: Ordinance 131-O-19 Application Minutes of the October 2, 2019, Liquor Control Review Board meeting Memorandum 366 of 685 10/3/2019 131-O-19 AN ORDINANCE Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Fifty-Six to Fifty-Seven Zipaktli LLC d/b/a Zentli, 1813 Dempster Avenue, Evanston, IL 60201) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours D Restaurant Liquor None $2,800 $2,800 56 57 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-six (56) to fifty-seven (57) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 367 of 685 131-O-19 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-six (56) fifty-seven (57) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 368 of 685 369 of 685 370 of 685 371 of 685 372 of 685 373 of 685 374 of 685 375 of 685 376 of 685 377 of 685 378 of 685 379 of 685 380 of 685 381 of 685 382 of 685 383 of 685 384 of 685 385 of 685 386 of 685 387 of 685 388 of 685 389 of 685 390 of 685 391 of 685 392 of 685 393 of 685 394 of 685 On-Premise BASSET Alcohol Certification on 9/20/2019 ALFONSO NIEVES-RUIZ 395 of 685 ALFONSO NIEVES-RUIZ 10/20/2019 On-Premise BASSET Alcohol Certification 396 of 685 397 of 685 MINUTES Liquor Control Board Wednesday, October 2, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) Dick Peach, Marion Macbeth Members Absent: None Staff Present: Hugh DuBose (Assistant City Attorney) Others Present: Jun Yong Ahn, Kristina Kim(Kokomo), Marcos Rivera and Alfonso Nieves Ruiz (Zentli), Jennifer Gallery and Miguel Lopez for Geil Lessee LLC (Hearth Restaurant), Monica C. Palermo and Keiko Thomas (Sea Ranch Sushi Evanston) Mary Rosinski Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. APPROVAL OF PRIOR MEETING MINUTES The Liquor Control Board unanimously approved the minutes from their August 28, 2019 meeting. NEW BUSINESS 1. Kokomo, 1639 Orrington Avenue, Evanston, Illinois Jun Yong Ahn and Kristina Kim on behalf of Kokomo, requested a Class D (Restaurant) liquor license. Kokomo opened in Evanston in July 2019 and specializes in Korean food. Kokomo is interested in selling sake, beer and wine. Ms. Kim confirmed that he has completed the Basset certificate and is aware of the laws regarding serving alcohol in a restaurant. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff 398 of 685 forward the Kokomo’s application to City Council for approval. 2. Zentli, 1813 Dempster Avenue, Evanston, Illinois Marcos Rivera and Alfonso Nieves Ruiz on behalf of their restaurant, Zentli, requested a Class D (Restaurant) liquor license. Zentli plans on selling Mexican food. Marcos Rivera currently owns another restaurant in Skokie, IL and stated that he has not had any compliance issues with the selling of alcohol. Alfonso Nievez Ruiz has previously worked for the arts community in Evanston and intends on having an artistic element to Zentli where artists can display their work. Rivera and Ruiz confirmed that they have completed the Basset certificate and are aware of the laws regarding serving alcohol in a restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 3. Hearth Restaurant, 1625 Hinman Avenue, Evanston, Illinois Jennifer Gallery, on behalf of her client, GEIL Lessee, and Miguel Lopez, as part of the management group, requested a Class D (Restaurant) liquor license for Hearth Restaurant. Ms. Gallery stated that the sale of Hearth and the attached hotel should be finalized by October 5, 2019. Ms. Gallery confirmed that her client intends to carry on a similar restaurant as the one that currently operates as Hearth Restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 4. Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, Illinois Monica Palermo and Keiko Thomas, requested a Class D (Restaurant) liquor license for Sea Ranch Sushi Evanston. Sea Ranch Sushi Evanston opened in Evanston in 2003 and has operated without serving alcohol since 2003. Ms. Palermo stated that Sea Ranch Sushi plans to sell beer, wine and sake. The same owners operate Sea Ranch in Wilmette; however, that location does not hold a liquor license. Ms. Palermo has initiated contact with the Alderman, Melissa Wynne, to discuss the possibility of suspension of the rules to expedite the license. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. UPDATE TO THE EVANSTON LIQUOR CONTROL CODE The City has received requests to serve alcohol at events on city-owned property 399 of 685 that is not currently included in the list of properties eligible for a Z-3 or Z-4 liquor license. No other license currently is available for City-owned property not specifically listed in the Z-3 and Z-4 liquor licenses. Currently, the one-day Z3 and Z4 liquor licenses limit the service of alcohol on city property to Chandler-Newberger Center, Robert Crown Community Center/Ice Rink, Ecology Center, Gibbs-Morrison Cultural Center, Noyes Cultural Arts Center, Levy Senior Center, the Fleet-wood-Jourdain Community Center, and the Evanston Public Library. The proposed changes to the code would remove the names of specific buildings and permit liquor licenses for service of alcohol on city property if the Director of Parks, Recreation, and Community Service approves the event and the Mayor approves the liquor license. This change would provide greater flexibility for events in Evanston, while allowing the similar control over the use of City of Evanston property. Ald Fleming requested an update the Z-3 and Z-4 license so that only the portion of the building or property where alcohol is being served be closed to the public . If approved, by the Liquor Control Review Board, a similar amendment to the Parks’ Ordinance will accompany the ordinance changing the Z-3 and Z-4 licenses to City Council. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the proposed changes to the Class Z-3 and Z-4 Liquor License and that Staff forward the proposed changes to City Council for approval. PUBLIC COMMENT Mary Rosinski spoke at public comment and asked questions regarding the sale of alcohol outside of Northwestern Football games and requested that staff confirm the Liquor Control Review Board is included on the City’s meeting notification listserv. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor, at 11:26 a.m. October 2, 2019. Respectfully Submitted, Hugh DuBose Assistant City Attorney, Law Department 400 of 685 For City Council Meeting of October 14, 2019 Item A28 Ordinance 132-O-19: Amending Class D Liquor License for Hearth Restaurant For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 132-O-19, Increasing the Number of Class D Liquor Licenses for Geil Lessee LLC d/b/a Hearth Restaurant, 1625 Hinman Avenue, Evanston, IL 60201 Date: October 3, 2019 Recommended Action: The Local Liquor Commissioner recommends City Council adoption of Ordinance 130- O-19, amending Class D Liquor License from fifty-seven (57) to fifty-eight (58) for Hearth Restaurant, 1625 Hinman Avenue, Evanston, IL 60201. Summary: Ordinance 132-O-19 amends Evanston City Code of 2012 Subsection 3-4-6(D), as amended, to increase the number of Class D Liquor Licenses fifty-five (55) to fifty-six (56) and permit issuance of a Class D license to Hearth Restaurant. This license will permit the retail sale of alcoholic liquor in restaurants only to persons of at least twenty- one (21) years of age for consumption on the premises. Jennifer G. Gallery from Siegel & Moses, P.C., submitted the application materials. Legislative History: At the October 2, 2019, Liquor Control Review Board meeting, Hearth Restaurant, requested consideration of application for a Class D liquor license. Attachments: Ordinance 132-O-19 Application Minutes of the October 2, 2019, Liquor Control Review Board meeting Memorandum 401 of 685 10/3/2019 132-O-19 AN ORDINANCE Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Fifty-Seven to Fifty-Eight Geil Lessee LLC d/b/a Hearth Restaurant, 1625 Hinman Avenue, Evanston, IL 60201) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours D Restaurant Liquor None $2,800 $2,800 57 58 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-seven (57) to fifty-eight (58) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 402 of 685 132-O-19 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-seven (57) fifty-eight (58) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 403 of 685 404 of 685 405 of 685 406 of 685 407 of 685 408 of 685 409 of 685 410 of 685 411 of 685 412 of 685 413 of 685 414 of 685 415 of 685 416 of 685 417 of 685 418 of 685 419 of 685 420 of 685 421 of 685 422 of 685 423 of 685 424 of 685 425 of 685 426 of 685 427 of 685 428 of 685 429 of 685 430 of 685 431 of 685 432 of 685 433 of 685 434 of 685 435 of 685 436 of 685 437 of 685 438 of 685 439 of 685 440 of 685 SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) City of Evanston is a certificate holder and an additional insured with respects to the General Liability and Liquor Liability pursuant to City of Evanston Code Section 3-4-4 per written contract. Terrorism is included on general liability and umbrella/excess liability policies. UMBRELLA/EXCESS LIABILITY LIMITS OF INSURANCE AND PARTICIPATING INSURERS: COMBINED LIMIT OF LIABILITY: $50,000,000 EACH OCCURRENCE AND AGGREGATE AS APPLICABLE ACE Property and Casualty Insurance G21320675 001 $10,000,000 per Occurrence/Aggregate Excess Insurance Ironshore Indemnity Inc. 003445200 $15,000,000 xs $10,000,000 Each Occurrence and Aggregate Great American Alliance Ins. Co. XS 2250689 $15,000,000 xs $25,000,000 Each Occurrence and Aggregate Ohio Casualty Insurance Company ECO (20) 58633704 $10,000,000 xs $40,000,000Each Occurrence and Aggregate 30 days notice of cancellation (10 days for nonpayment of premium) granted to certificate holder. Employee Benefits Liability Form Number: CG 04 35 12 07 $1,000,000 Employee Benefits Each Employee (Claims Made) $2,000,000 Employee Benefits Aggregate $1,000 Employee Benefits Deductible (each employee) Retro Date 08/25/2015 Liquor Liability Form Number: CG 00 33 04 13 $1,000,000 Liquor Liability Each Common Cause $1,000,000 Liquor Liability Aggregate Innkeepers Legal Liability Form Number: EGL 0646 0616 $25,000 Each Guest Limit $50,000 Each Occurrence Limit $1,000,000 Aggregate Limit $5,000 Deductible Per Occurrence Hospitality Services Liability Coverage Form Number: EGL 0650 0816 $1,000,000 Each Occurrence Limit $1,000,000 Aggregate Limit Garagekeepers Legal Liability Physical Damage Limit $1,000,000 Deductible : Comprehensive $1,000 Collision $1,000 NAMED INSURED AJ Capital Real Estate Fund II LP Graduate Tempe Owner LLC Graduate Tempe Lessee LLC RAAJ Charlottesville Owner LLC RAAJ Charlottesville Owner Lessee LLC Graduate Athens Owner LLC Graduate Athens Lessee LLC RAAJ Richmond Owner LLC RAAJ Richmond Lessee LLC Graduate Madison Owner LLC Graduate Madison Lessee LLC Graduate Oxford Owner LLC Graduate Oxford Lessee LLC RAAJ Berkeley Owner LLC RAAJ Berkeley Lessee LLC 2 of 4 #S24100685/M23729364 441 of 685 442 of 685 443 of 685 444 of 685 445 of 685 446 of 685 447 of 685 448 of 685 449 of 685 450 of 685 451 of 685 MINUTES Liquor Control Board Wednesday, October 2, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) Dick Peach, Marion Macbeth Members Absent: None Staff Present: Hugh DuBose (Assistant City Attorney) Others Present: Jun Yong Ahn, Kristina Kim(Kokomo), Marcos Rivera and Alfonso Nieves Ruiz (Zentli), Jennifer Gallery and Miguel Lopez for Geil Lessee LLC (Hearth Restaurant), Monica C. Palermo and Keiko Thomas (Sea Ranch Sushi Evanston) Mary Rosinski Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. APPROVAL OF PRIOR MEETING MINUTES The Liquor Control Board unanimously approved the minutes from their August 28, 2019 meeting. NEW BUSINESS 1. Kokomo, 1639 Orrington Avenue, Evanston, Illinois Jun Yong Ahn and Kristina Kim on behalf of Kokomo, requested a Class D (Restaurant) liquor license. Kokomo opened in Evanston in July 2019 and specializes in Korean food. Kokomo is interested in selling sake, beer and wine. Ms. Kim confirmed that he has completed the Basset certificate and is aware of the laws regarding serving alcohol in a restaurant. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff 452 of 685 forward the Kokomo’s application to City Council for approval. 2. Zentli, 1813 Dempster Avenue, Evanston, Illinois Marcos Rivera and Alfonso Nieves Ruiz on behalf of their restaurant, Zentli, requested a Class D (Restaurant) liquor license. Zentli plans on selling Mexican food. Marcos Rivera currently owns another restaurant in Skokie, IL and stated that he has not had any compliance issues with the selling of alcohol. Alfonso Nievez Ruiz has previously worked for the arts community in Evanston and intends on having an artistic element to Zentli where artists can display their work. Rivera and Ruiz confirmed that they have completed the Basset certificate and are aware of the laws regarding serving alcohol in a restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 3. Hearth Restaurant, 1625 Hinman Avenue, Evanston, Illinois Jennifer Gallery, on behalf of her client, GEIL Lessee, and Miguel Lopez, as part of the management group, requested a Class D (Restaurant) liquor license for Hearth Restaurant. Ms. Gallery stated that the sale of Hearth and the attached hotel should be finalized by October 5, 2019. Ms. Gallery confirmed that her client intends to carry on a similar restaurant as the one that currently operates as Hearth Restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 4. Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, Illinois Monica Palermo and Keiko Thomas, requested a Class D (Restaurant) liquor license for Sea Ranch Sushi Evanston. Sea Ranch Sushi Evanston opened in Evanston in 2003 and has operated without serving alcohol since 2003. Ms. Palermo stated that Sea Ranch Sushi plans to sell beer, wine and sake. The same owners operate Sea Ranch in Wilmette; however, that location does not hold a liquor license. Ms. Palermo has initiated contact with the Alderman, Melissa Wynne, to discuss the possibility of suspension of the rules to expedite the license. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. UPDATE TO THE EVANSTON LIQUOR CONTROL CODE The City has received requests to serve alcohol at events on city-owned property 453 of 685 that is not currently included in the list of properties eligible for a Z-3 or Z-4 liquor license. No other license currently is available for City-owned property not specifically listed in the Z-3 and Z-4 liquor licenses. Currently, the one-day Z3 and Z4 liquor licenses limit the service of alcohol on city property to Chandler-Newberger Center, Robert Crown Community Center/Ice Rink, Ecology Center, Gibbs-Morrison Cultural Center, Noyes Cultural Arts Center, Levy Senior Center, the Fleet-wood-Jourdain Community Center, and the Evanston Public Library. The proposed changes to the code would remove the names of specific buildings and permit liquor licenses for service of alcohol on city property if the Director of Parks, Recreation, and Community Service approves the event and the Mayor approves the liquor license. This change would provide greater flexibility for events in Evanston, while allowing the similar control over the use of City of Evanston property. Ald Fleming requested an update the Z-3 and Z-4 license so that only the portion of the building or property where alcohol is being served be closed to the public . If approved, by the Liquor Control Review Board, a similar amendment to the Parks’ Ordinance will accompany the ordinance changing the Z-3 and Z-4 licenses to City Council. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the proposed changes to the Class Z-3 and Z-4 Liquor License and that Staff forward the proposed changes to City Council for approval. PUBLIC COMMENT Mary Rosinski spoke at public comment and asked questions regarding the sale of alcohol outside of Northwestern Football games and requested that staff confirm the Liquor Control Review Board is included on the City’s meeting notification listserv. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor, at 11:26 a.m. October 2, 2019. Respectfully Submitted, Hugh DuBose Assistant City Attorney, Law Department 454 of 685 For City Council Meeting of October 14, 2019 Item A29 Ordinance 133-O-19, Amending Class D Liquor License for Sea Ranch Sushi For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 133-O-19, Increasing the Number of Class D Liquor Licenses for Sea Ranch Inc, d/b/a Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, IL 60202 Date: October 3, 2019 Recommended Action: The Local Liquor Commissioner recommends City Council adoption of Ordinance 130- O-19, amending Class D Liquor License from fifty-eight (58) to fifty-nine (59) for Sea Ranch Inc, d/b/a Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, IL 60202. Summary: Ordinance 133-O-19 amends Evanston City Code of 2012 Subsection 3-4-6(D), as amended, to increase the number of Class D Liquor Licenses fifty-eight (58) to fifty-nine (59) and permit issuance of a Class D license to Sea Ranch Sushi Evanston. This license will permit the retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Monica P. Palermo from Fuchs & Roselli, Ltd. along with Keiko Thomas (site manager) submitted the application materials. Legislative History: At the October 2, 2019, Liquor Control Review Board meeting, Sea Ranch Sushi Evanston, requested consideration of application for a Class D liquor license. Attachments: Ordinance 133-O-19 Application Minutes of the October 2, 2019, Liquor Control Review Board meeting Memorandum 455 of 685 10/3/2019 133-O-19 AN ORDINANCE Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Fifty-Eight to Fifty-Nine Sea Ranch Inc., d/b/a Sea Ranch Sushi Evanston, 1518 Dempster, Evanston, IL 60202 NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours D Restaurant Liquor None $2,800 $2,800 58 59 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-eight (58) to fifty-nine (59) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 456 of 685 133-O-19 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-eight (58) fifty-nine (59) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 457 of 685 458 of 685 459 of 685 460 of 685 461 of 685 462 of 685 463 of 685 464 of 685 465 of 685 466 of 685 467 of 685 468 of 685 469 of 685 470 of 685 471 of 685 472 of 685 473 of 685 474 of 685 475 of 685 476 of 685 477 of 685 478 of 685 479 of 685 480 of 685 481 of 685 482 of 685 483 of 685 484 of 685 485 of 685 MINUTES Liquor Control Board Wednesday, October 2, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) Dick Peach, Marion Macbeth Members Absent: None Staff Present: Hugh DuBose (Assistant City Attorney) Others Present: Jun Yong Ahn, Kristina Kim(Kokomo), Marcos Rivera and Alfonso Nieves Ruiz (Zentli), Jennifer Gallery and Miguel Lopez for Geil Lessee LLC (Hearth Restaurant), Monica C. Palermo and Keiko Thomas (Sea Ranch Sushi Evanston) Mary Rosinski Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. APPROVAL OF PRIOR MEETING MINUTES The Liquor Control Board unanimously approved the minutes from their August 28, 2019 meeting. NEW BUSINESS 1. Kokomo, 1639 Orrington Avenue, Evanston, Illinois Jun Yong Ahn and Kristina Kim on behalf of Kokomo, requested a Class D (Restaurant) liquor license. Kokomo opened in Evanston in July 2019 and specializes in Korean food. Kokomo is interested in selling sake, beer and wine. Ms. Kim confirmed that he has completed the Basset certificate and is aware of the laws regarding serving alcohol in a restaurant. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff 486 of 685 forward the Kokomo’s application to City Council for approval. 2. Zentli, 1813 Dempster Avenue, Evanston, Illinois Marcos Rivera and Alfonso Nieves Ruiz on behalf of their restaurant, Zentli, requested a Class D (Restaurant) liquor license. Zentli plans on selling Mexican food. Marcos Rivera currently owns another restaurant in Skokie, IL and stated that he has not had any compliance issues with the selling of alcohol. Alfonso Nievez Ruiz has previously worked for the arts community in Evanston and intends on having an artistic element to Zentli where artists can display their work. Rivera and Ruiz confirmed that they have completed the Basset certificate and are aware of the laws regarding serving alcohol in a restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions . The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 3. Hearth Restaurant, 1625 Hinman Avenue, Evanston, Illinois Jennifer Gallery, on behalf of her client, GEIL Lessee, and Miguel Lopez, as part of the management group, requested a Class D (Restaurant) liquor license for Hearth Restaurant. Ms. Gallery stated that the sale of Hearth and the attached hotel should be finalized by October 5, 2019. Ms. Gallery confirmed that her client intends to carry on a similar restaurant as the one that currently operates as Hearth Restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. 4. Sea Ranch Sushi Evanston, 518 Dempster Avenue, Evanston, Illinois Monica Palermo and Keiko Thomas, requested a Class D (Restaurant) liquor license for Sea Ranch Sushi Evanston. Sea Ranch Sushi Evanston opened in Evanston in 2003 and has operated without serving alcohol since 2003. Ms. Palermo stated that Sea Ranch Sushi plans to sell beer, wine and sake. The same owners operate Sea Ranch in Wilmette; however, that location does not hold a liquor license. Ms. Palermo has initiated contact with the Alderman, Melissa Wynne, to discuss the possibility of suspension of the rules to expedite the license. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward the Kokomo’s application to City Council for approval. UPDATE TO THE EVANSTON LIQUOR CONTROL CODE The City has received requests to serve alcohol at events on city-owned property 487 of 685 that is not currently included in the list of properties eligible for a Z-3 or Z-4 liquor license. No other license currently is available for City-owned property not specifically listed in the Z-3 and Z-4 liquor licenses. Currently, the one-day Z3 and Z4 liquor licenses limit the service of alcohol on city property to Chandler-Newberger Center, Robert Crown Community Center/Ice Rink, Ecology Center, Gibbs-Morrison Cultural Center, Noyes Cultural Arts Center, Levy Senior Center, the Fleet-wood-Jourdain Community Center, and the Evanston Public Library. The proposed changes to the code would remove the names of specific buildings and permit liquor licenses for service of alcohol on city property if the Director of Parks, Recreation, and Community Service approves the event and the Mayor approves the liquor license. This change would provide greater flexibility for events in Evanston, while allowing the similar control over the use of City of Evanston property. Ald Fleming requested an update the Z-3 and Z-4 license so that only the portion of the building or property where alcohol is being served be closed to the public . If approved, by the Liquor Control Review Board, a similar amendment to the Parks’ Ordinance will accompany the ordinance changing the Z-3 and Z-4 licenses to City Council. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the proposed changes to the Class Z-3 and Z-4 Liquor License and that Staff forward the proposed changes to City Council for approval. PUBLIC COMMENT Mary Rosinski spoke at public comment and asked questions regarding the sale of alcohol outside of Northwestern Football games and requested that staff confirm the Liquor Control Review Board is included on the City’s meeting notification listserv. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor, at 11:26 a.m. October 2, 2019. Respectfully Submitted, Hugh DuBose Assistant City Attorney, Law Department 488 of 685 For City Council Meeting of October 14, 2019 Item A30 Ordinance 92-O-19, Amending Portions of City Code Title 10 Electric Bikes For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Johanna Leonard, Director of Community Development Jessica Hyink, Transportation and Mobility Coordinator Subject: Ordinance 92-O-19, Amending Portions of City Code Title 10, to Permit E- Bikes and Implement Requirements for Bike Share Companies Operating in Evanston Date: October 14, 2019 Recommended Action: The Transportation & Parking Committee and staff recommend adoption of Ordinance 92-O-19, amending portions of City Code Title 10, to permit low speed electric bicycles (e-bikes). Concurrently staff recommends further amending portions of City Code Title 10 to implement requirements for bike share companies operating bicycles, including e- bikes, in Evanston. Background: In 2017 the State of Illinois amended the Illinois Vehicle Code to allow for the operation of three classes of e-bikes, as defined by the Federal Consumer Safety Protection Act.1 In March of 2019, the City of Chicago adopted a more restrictive version of the State’s e-bike code.2 Staff recommends adopting similar code as the City of Chicago’s more restrictive e-bike code to allow for the interoperability of e-bikes across jurisdictions. In order for the City to maintain regulation of bike share companies operating bicycles and e-bikes in Evanston, staff recommends concurrently implementing requirements for the operation of bike share companies. E-Bikes: The Federal Consumer Safety Protection Act defines three classes of e-bikes, as outlined and further restricted in attached Ordinance 92-O-19. These classes of e-bikes are all regulated as bicycles and not as mopeds, motorcycles, or other motor driven 1 http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=100-0209 2 https://chicago.legistar.com/LegislationDetail.aspx?ID=3886523&GUID=DE6C21A7-C77B-41BA-A06B- 552B065EFBAC&Options=Advanced&Search= Memorandum 489 of 685 vehicles. E-bikes function and operate at speeds most closely resembling non- motorized bicycles. Other motor driven bicycles not meeting the Federal Consumer Safety Protection Act requirements for e-bikes are allowed according to Illinois Vehicle Code but do not have the same general permissions of a non-motorized bicycle, as the operation and/or speeds of these vehicles more closely resemble a moped, motorcycle or other motor driven vehicle. Other motor driven bicycles not meeting the Federal Consumer Safety Protection Act requirements for e-bikes are not allowed to operate like a bicycle in Chicago. The Illinois Vehicle Code and Chicago Municipal Code both clearly state that an e-bike is not a moped or a motor driven cycle, and both clearly state that the provisions applying to bicycles also apply to e-bikes, except where prohibited. E-bikes are prohibited from operating on sidewalks. Bike Share Companies: Micromobility share companies, i.e. companies offering very light vehicles for shared use, have begun exclusively offering electric micromobility vehicles, e.g. electric scooters and e-bikes. Current City Code prohibits the use of electric scooters and e- bikes in Evanston. Updating the City Code to allow e-bikes in accordance with federal and state regulations could allow a bike share company to operate in Evanston. Implementing requirements for the operation of bike share companies in Evanston will allow the City to regulate these companies through a permitting process. Attachments: Ordinance 92-O-19 490 of 685 8/13/2019 9/11/2019 92-O-19 AN ORDINANCE Amending Portions of City Code Title 10, to Permit E-Bikes and Implement Requirements for Bike Share Companies Operating in Evanston BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 10-1-3 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: The following words and phrases when used in this Title shall, for the purposes of this Title, have the meanings respectively ascribed to them in this Section, except when the context otherwise requires; in the event that no definition is provided herein for a word or phrase used in this Title, the meaning shall be determined by reference to the Illinois Motor Vehicle Code, 625 ILCS 5/ et seq., as amended. LOW-SPEED ELECTRIC BICYCLES: A bicycle equipped with an electric motor of less than 750 watts that meets the requirements of the following classes: (a) “Class 1 low-speed electric bicycle” means a low- speed electric bicycle that weighs less than 125 pounds and is equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour. (b) “Class 2 low-speed electric bicycle” means a low- speed electric bicycle that weighs less than 125 pounds and is equipped with a motor that can be used as the sole means to propel the bicycle and that is not capable of providing assistance when the bicycle reaches a speed of 20 miles per hour. (c) “Class 3 low-speed electric bicycle” means a low- speed electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour, or is a Class 1 or Class 2 low-speed electric bicycle that weighs 125 pounds or more. 491 of 685 92-O-19 A “low-speed electric bicycle” is not a moped, a motor assisted bicycle or a motor assisted pedicycle MOPED: A moped is a motor-driven cycle, with or without optional power derived from manually operated pedals, whose speed attainable in one mile is at least 20 mph but not greater than 30 mph, and is equipped with a motor that produces 2 brake horsepower or less. If an internal combustion engine is used, the displacement shall not exceed 50 cubic centimeter displacement and the power drive system shall not require the operator to shift gears. MOTOR ASSISTED BICYCLE: A device capable of being propelled by both human and non-electric motorized power upon which any person may ride, having two (2) tandem wheels. MOTOR ASSISTED PEDICYCLE: A pedal driven device capable of being propelled by human and non-electric motorized power upon which any person may ride, having two (2) tandem wheels. VEHICLE: Every device in, upon or by which any person or property is or may be transported or drawn upon a street, except motorized wheelchairs, low-speed electric bicycles, devices moved solely by human power, devices used exclusively upon stationary rails or tracks. SECTION 2: City Code Subsection 10-1-9-6 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-1-9-6. - OPERATION OF CERTAIN VEHICLES ON CERTAIN STREETS, ALLEYS, AND OTHER PUBLIC AREAS PROHIBITED. (A) Bicycles Prohibited On Certain Streets. No person shall operate a bicycle upon those streets designated in Schedule XV(B), Section 10-11-15 of this Title. (B) Nuisance. Except as provided for in Subsection (C) of this Section, it is hereby declared a public nuisance and unlawful: 1. To operate, stop, park, or stand a vehicle required to be registered under the Illinois Vehicle Code within any public park; over or through any barrier created for the purpose of diverting traffic; upon any beac h, parkway, sidewalk or public area of the City. 2. To operate or propel any motorized or motor assisted skateboard, motorized or motor assisted rollerskates, motorized scooter, or motor assisted pedicycle, or motor assisted bicycle upon any sidewalk, street, or public way or in or upon any municipal parking area, parking lot, or upon any street, roadway, or public way within the corporate limits of the City. 492 of 685 92-O-19 3. To operate or propel any motorized or motor assisted skateboard, motorized or motor assisted rollerskates, motorized scooter, motor assisted pedicycle, or motor assisted bicycle upon a fence, berm, retaining wall, dividing wall or structure, parking barrier, stairway, handrail or guardrail in any municipal parking lot, or other municipally owned, leased, or operated property. 4. To operate, ride, or control any motorized or motor assisted vehicle recklessly. For purposes of this Section, the term "recklessly" is defined as riding in the path of other motorized vehicles, pedestrians, bicyclists, o r while clinging to vehicles, or in such a manner as to interfere with motor vehicle traffic, or any other act which would be reckless under the Illinois Vehicle Code, 625 ILCS 5/1 - 100 et seq. (C) Exemptions. The following shall be exempt from the prohibitions contained in Subsections (B)1, (B)2, and (B)3 of this Section: 1. Any police vehicle, fire vehicle, municipal vehicle, special district vehicle, county vehicle, forest preserve vehicle, United States postal vehicle, driven by an employee in the course of his/her duties. 2. Motorized wheelchairs. For purposes of this Section, a "motorized wheelchair" means any motorized vehicle designed for and used by a person with disabilities. 3. Electric personal assistance mobility devices, as defined in Section 5/1-117.7 of the Illinois Vehicle Code. 4. Any vehicle authorized by the City to participate in a City authorized parade, while participating in said parades. 5. Class 1 or Class 2 low-speed electric bicycles, as defined by City Code Section 10-1-9. (D) Fines. Any person who violates any provision of Subsection (A), (B)1, (B)2, or (B)3 of this Section shall be subject to a fine of not less than twenty five dollars ($25.00) but no more than one hundred dollars ($100.00). Any person who violates Subsection (B)4 of this Section shall be subject to a fine of not less than one hundred dollars ($100.00) but no more than seven hundred fifty dollars ($750.00). (E) Severability. The provisions of this Section shall be interpreted so as not to be in conflict with the laws of the state or any other limitations imposed by law. In the event, however, that any provision of this Section is declared unconstitutional by a court of competent jurisdiction, that determination will not affect the other remaining provisions of this Section. 493 of 685 92-O-19 SECTION 3: City Code Subsection 10-9-1 of the Evanston City Code of 2012, as amended, is hereby added to read as follows: (A) Definitions: BICYCLE SHARE COMPANY A Company offering a fleet of ten (10) or more bicycles to users on a self-service basis. BICYCLE SHARE PROGRAM A program to rent bicycles or low-speed electric bicycles for short-term one-way trips. BICYCLE RENTAL AGENCY A Company that offers bicycles for short term use out of a retail location in Evanston. LOW -SPEED ELECTRIC BICYCLES: See, Evanston City Code Section 10-1-3. SECTION 4: City Code Subsection 10-9-4 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (N) Electric Bicycles Operation 1. The the provisions of this Code that apply to bicycles shall also apply to low-speed electric bicycles. 2. Low-speed electric bicycles operated in the City shall comply with equipment and manufacturing requirements adopted by the United States Consumer Product Safety Commission under 16 CFR 1512 and 625 ILCS 5/11-1517(b) and (c). No person shall knowingly tamper with or modify the speed capability or engagement threshold of a low -speed electric bicycle without replacing the label required under 625 ILCS 5/11 - 1517(c). 3. A Class 2 low-speed electric bicycle shall operate so that the electric motor is disengaged or ceases to function when the brakes are applied. A Class 1 low-speed electric bicycle and a Class 3 low-speed electric bicycle shall operate so that the electric motor is disengaged when the rider stops pedaling. 4. Sidewalks: a person may ride a bicycle or Low Speed Electric Bicycle upon a sidewalk only to the extent permitted by Illinois law. 5. Class 3 provisions: 494 of 685 92-O-19 i. A person may operate a Class 3 low-speed electric bicycle only if he or she is 16 years of age or older. A person who is less than 16 years of age may ride as a passenger on a Class 3 low-speed electric bicycle that is designed to accommodate passengers. ii. Class 3 electric bicycles are prohibited from operating in a bike lane or a sidewalk. iii. The driver of a vehicle or a Class 3 low-speed electric bicycle may overtake and pass upon the right of another vehicle only under the following conditions: 1. When the vehicle overtaken is making or about to make a left turn and there is sufficient safe clearance distance between the turning vehicle and the right edge of the roadway; 2. Upon any roadway with unobstructed pavement of sufficient width for two or more lanes of moving vehicles in each direction; or 3. Upon any roadway on which traffic is restricted to one direction of movement, where the unobstructed pavement is of sufficient width for two or more lanes of moving vehicles . SECTION 5: City Code Subsection 10-9-8 of the Evanston City Code of 2012, as amended, is hereby amended to read as follows: 10-9-8. - RENTAL AGENCIES. (A) A rental agency shall not rent or offer any bicycle for rent unless the rental agency properly registers the bicycle, attaches a license thereto, and such bicycle is equipped with the equipment required for safe operation. (B) A Bicycle Rental Agency shall not operate a Bike share program in Evanston without a Bike share permit . SECTION 6: City Code Subsection 10-9-12 of the Evanston City Code of 2012, as amended, is hereby added to read as follows: 10-9-12. – Bike Sharing (A) A Bicycle Share Company may only operate in the City of Evanston with a permit issued by the City Manager’s Office. 495 of 685 92-O-19 (B) All applications for a Bicycle Share Company permit must include: 1. A bicycle equity plan to ensure distribution of bicycles throughout Evanston ; 2. A bicycle maintenance plan to ensure operability of bicycles; 3. A Company contact for a local manager or operations staff to respond to City requests and emergencies; 4. A discount fare program to address the needs of underserved residents’ 5. A website with a real-time map depicting the location of available bicycles; and 6. A customer support call center that is open during the time that bikes are available for use. (C) Prior to issuing a permit, the City Manager may impose reasonable data sharing requirements regarding membership, ridership, trip duration, and environmental impact of rides originating in or ending in Evanston. (D) The Bicycle Share Company will pay an annual permit fee of three hundred fifty ($350) dollars. The City Manager may waive this fee. (E) The City shall only issue permits to Bicycle Share Companies for Bicycle Share Programs that are interoperable with a neighboring community that share a border with the City of Evanston. (F) All bicycles utilized by bike share companies must utilize lock -to bicycle parking infrastructure technology that locks to a fixed object separate from the bicycle, or be able to be parked at more than ten (10) permanent docking stations in the City. (G) Prior to issuing a permit, the City Manager may impose reasonable data sharing requirements regarding membership, ridership, trip duration, and environmental impact of rides originating in or ending in Evanston. (H) All bicycles utilized by a Bicycle Share Company must label bicycles with: 1. A customer support call center number. 2. A vehicle ID number. (I) Each Bicycle Share Company must allow for cash payments. (J) Each Bicycle Share Company must ensure all bicycles may be located and unlocked without a smartphone. 496 of 685 92-O-19 (K) The City Manager may revoke permits from operators who cease to meet any requirements of this Chapter. The decision to grant or renew a permit is solely within the discretion of the City Manager or his/her designee. (L) Permits are non-transferrable. (M)The City reserves the right to waive any requirements of this Chapter for a Bicycle Share Company that operates exclusively adaptive bicycles. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this Ordinance 92-O-19 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 9: Ordinance 92-O-19 shall be in full force and effect after its passage and approval. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor 497 of 685 92-O-19 Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 498 of 685 For City Council Meeting of October 14, 2019 Item A31 Ordinance 96-O-19, Gender Neutral Restroom Requirement Code Update For Introduction For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee (A&PW) From: Johanna Leonard, Community Development Director Gary Gerdes, Building & Inspection Services Division Manager Subject: Ordinance 96-O-19, Amending City Code Section 4-2-2 to Update Gender Neutral Restroom Requirements Date: October 14, 2019 Recommended Action Staff recommends City Council adoption of Ordinance 96-O-19, amending City Code Section 4-2-2 to update Gender Neutral Restroom Requirements to reflect recent updates to State law. Background On July 26, 2019, Governor J.B. Pritzker signed a law requiring all single-occupancy public restrooms in Illinois be designated as gender-neutral beginning January 1, 2020. The measure prohibits signage outside any single-occupancy public restroom from designating a specific gender. The law is consistent with a plumbing amendment the Evanston City Council approved in June, 2016 but the definition and signage sections of the 2012 International Building Code (IBC) need to be updated to reflect the new state requirements. The law allows for a health officer or health inspector to inspect a place of public accommodation or a public building for compliance. Summary The state law is consistent with regulations previously passed by the Evanston City Council. This ordinance amends the IBC to change the definition and signage sections of the adopted city building code. Attachments Ordinance 96-O-19 Illinois SB 101-0165 Memorandum Memorandum 499 of 685 8/19/2019 96-O-19 AN ORDINANCE Amending City Code Section 4-2-2 to Update Gender Neutral Restroom Requirements BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 4, Chapter 2, Section 2 of the Evanston City Code of 2012, as amended, is hereby further amended to add the following: 202 Definitions. This Section is amended to include the following definition(s) in addition to the definitions in the 2012 International Building Code. MULTIPLE OCCUPANCY RESTROOM. A room designed to be used as a restroom by more than one person at a time, which shall contain, at least, more than one toilet and more than one sink, which shall be suitable for use by disabled persons in compliance with applicable local, state and federal laws. Toilets, for privacy purposes, shall be separated by partitions and the stalls shall be equipped with a locking mechanism to be operated by the user of the stall. SINGLE OCCUPANCY RESTROOM. A room designed to be used as a restroom by no more than one person at a time, which shall contain at least a toilet and a sink, which shall be suitable for use by disabled persons in compliance with applicable local, state and federal laws. The room shall be equipped with a locking mechanism to be operated by the user of the rest room. A fully enclosed room, with a locking mechanism controlled by the user, containing a sink, toilet stall, and no more than one urinal. Every single-occupancy restroom in a place of public accommodation or public building shall be identified as all-gender and designated for use by no more than one person at a time or for family or assisted use. GENDER IDENTITY. Shall have the meaning given in City Code Section 1-21-5. GENDER NEUTRAL RESTROOM. A single occupancy restroom that is designated for use by any person, regardless of Gender Identity, as defined in City Code Section 1-21-5, as amended. 2902.4 Signage. All public restroom facilities shall be designated by legible signs, stating that the public facilities are for men, women, or are gender neutral, as 500 of 685 96-O-19 applicable. For public facilities that have multiple occupancy restrooms, signs shall indicate that the multiple occupancy restrooms are either designated for men or for women. For single occupancy restrooms each single-occupancy restroom shall be outfitted with exterior signage that marks the single-occupancy restroom as a restroom and does not indicate any specific gender: (1) if the location includes only one single occupancy restroom, the single occupancy restroom shall be designated a gender neutral restroom; (2) if the location includes two single occupancy restrooms, one single occupancy restroom shall be designated a male restroom and one single occupancy restroom shall be designated a female restroom; (3) if the location includes three or more single occupancy restrooms, one single occupancy restroom shall be designated a male restroom and one single occupancy restroom shall be designated a female restroom, while the remainder of the single occupancy restrooms will be designated gender neutral restrooms; (4) if the location includes two or more multiple occupancy restrooms and one or more single occupancy restrooms, the single occupancy restrooms will be designated gender neutral restrooms. Every restroom shall have appropriate signage indicating the designation of the restroom. Signs shall be readily visible and located near the entrance to each toilet facility. Signs for accessible toilet facilities shall comply with Section 1110. 2902.4.1 Directional signage. Directional signage indicating the route to the public facilities shall be posted in accordance with Section 3107. Such signage shall be located in a corridor or aisle, at the entrance to the facilities for customers and visitors. SECTION 2: Existing businesses and places of public accommodation shall have until January 1, 2020, to comply with any and all applicable provisions by replacing existing signs on the exterior of single stall restrooms depicting a single gender identity with signs indicating that they are gender neutral as required by this ordinance, and completing the necessary improvements to make each single stall restroom accessible to all gender identities as applicable. New businesses and places of public accommodation that have single stall restrooms shall provide the required signage and make each single stall restroom accessible to all gender identities immediately upon opening to the public. SECTION 3: Signs consistent with this ordinance shall be compliant with the Building Code. SECTION 4: If any provision of this Ordinance or application thereof to 501 of 685 96-O-19 any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 502 of 685 AN ACT concerning health. Be it enacted by the People of the State of Illinois, represented in the General Assembly: Section 5. The Equitable Restrooms Act is amended by changing Section 20 and adding Section 25 as follows: (410 ILCS 35/20) (from Ch. 111 1/2, par. 3751-20) Sec. 20. Application. Except for Section 25, this This Act applies only to places of public accommodation that commence construction, or that commence alterations exceeding 50% of the entire place of public accommodation, after the effective date of this Act. (Source: P.A. 87-472.) (410 ILCS 35/25 new) Sec. 25. All-gender single-occupancy restrooms. (a) In this Section: "Place of public accommodation" has the same meaning provided in Section 5-101 of the Illinois Human Rights Act. "Single-occupancy restroom" means a fully enclosed room, with a locking mechanism controlled by the user, containing a sink, toilet stall, and no more than one urinal. (b) This Section applies to any existing or future places of public accommodation or public buildings. SB0556 Enrolled LRB101 04317 RLC 49325 b Public Act 101-0165 503 of 685 (c) Notwithstanding any other provision of law, every single-occupancy restroom in a place of public accommodation or public building shall be identified as all-gender and designated for use by no more than one person at a time or for family or assisted use. Each single-occupancy restroom shall be outfitted with exterior signage that marks the single-occupancy restroom as a restroom and does not indicate any specific gender. (d) During any inspection of a place of public accommodation or public building by a health officer or health inspector, the health officer or health inspector may inspect the place of public accommodation or public building to determine whether it complies with this Section. (e) The Department of Public Health shall adopt rules to implement this Section. Section 99. Effective date. This Act takes effect January 1, 2020. SB0556 Enrolled LRB101 04317 RLC 49325 b Public Act 101-0165 504 of 685 For City Council Meeting of October 14, 2019 Item A32 Ordinance 120-O-19, Amendment of Due Date of Hotel/Motel Tax For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Michelle Masoncup, Corporation Counsel Hitesh Desai, Chief Financial Officer Alex Thorpe, Revenue Manager Subject: Amending Portions of the City Code to Correct Hotel, Motel, Bed and Breakfast Establishment Tax Due Dates and Late Fees Assessed Date: October 14, 2019 Recommended Action: Staff recommends adoption of Ordinance 120-O-19, amending portions of the City Code to correct hotel, motel, bed and breakfast establishment tax due dates and late fees assessed to be monthly on the 20th of the subsequent month in which the taxable activity occurred, and a standard 10% late fee per month. This will standardize this tax collection with all other home rule taxes. Staff requests suspension of the rules for Introduction and Action by City Council on October 14, 2019. Background: At the November 27, 2017 Council meeting, Ordinance 122-O-17 was approved which standardized all home rule taxes to have the same due date and late fee penalty schedule. Then at the November 12, 2018 meeting, an amendment to the Hotel-Motel section of the City Code was approved via Ordinance 135-O-18 to add language pertaining to bed and breakfast establishments. The code section used for that amendment was older code language that overturned Ordinance 122-O-17 standardization language. Therefore, staff is presenting the same language that was approved in Ordinance 122-O-17 to standardize the due date and late fee schedule. Attachments: Ordinance 120-O-19 Ordinance 135-O-18 (approved on November 12, 2018) Ordinance 122-O-17 (approved on November 27, 2017) Memorandum 505 of 685 9/25/2019 120-O-19 AN ORDINANCE Amending Portions of the City Code to Correct Hotel, Motel, Bed and Breakfast Establishment Tax Due Dates and Late Fees Assessed WHEREAS, the City of Evanston (“City”), as a home rule unit of local government as provided by Article VII, Section 6 of the Illinois Constitution of 1970 has the authority to exercise any power and perform any function pertaining to its government and affairs except as limited by Article VII, Section 6 of the Illinois Constitution of 1970; and WHEREAS, pursuant to its home rule powers and Section 8-11-6a of the Illinois Municipal Code, 65 ILCS 5/8-11-6a, the City may enact a tax based on the use of a hotel or motel room or similar facility; and WHEREAS, pursuant to said authority and the City’s home rule powers, the City has determined to amend Section 3-2-4 “Hotel-Motel and Vacation Rental Tax” of the City of Evanston Code of 2012, as set forth in this Ordinance, NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Sections 3-2-4-4 and 3-2-4-5 of the “Hotel-Motel Tax” Chapter within the City Code are hereby amended to read as follows:: 3-2-4-4. - ADMINISTRATION AND ENFORCEMENT. The City Manager or his/her designee is hereby designated as the administration and enforcement officer of the tax hereby imposed on behalf of the City. It shall be the responsibility and duty of the City Manager or his/her designee to collect all amounts due the City from the owners, operators and licensees of the businesses subject to this tax within the City. 506 of 685 120-O-19 ~2~ A sworn quarterly hotel, motel, bed and breakfast establishment, and vacation rental occupancy tax return shall be filed by each owner, operator or licensee of each hotel, motel and vacation rental in the City with the City Manager or his/her designee, on forms prescribed by him/her, showing all receipts from each renting, leasing or letting of rooms or vacation rental units during the preceding thre e (3) months. The dates upon which said quarterly returns are to be filed shall be provided by rules and regulations promulgated by the City Manager or his/her designee. Each return shall be accompanied by payment to the City of all taxes due and owing for the quarter covered by the return. A sworn monthly hotel, motel, bed and breakfast establishment, and vacation rental occupancy tax return for each completed calendar month is due within twenty (20) days of the completion of the calendar month. At the ti me of filing such tax returns, the owner, operator or licensee must pay to the City Manager or his/her designee all taxes due for the period to which the tax return applies. The City Manager or his/her designee, or any person certified by him/her as his /her deputy or representative, may enter the premises of any hotel , motel, bed and breakfast establishment, or vacation rental for the purposes of inspection and examination of its books and records for the proper administration of this Section, and for the enforcement of collection of the tax hereby imposed. It is unlawful for any person to prevent, hinder or interfere with the City Manager or his/her designee or his/her duly authorized deputy or representative in the discharge of his/her duties hereunder. 3-2-4-5. - ENFORCE PAYMENT OF TAX. (A) Failure to Pay. Whenever any person shall fail to pay any taxes herein provided, or when any owner, operator or licensee of a hotel, motel , bed and breakfast establishment, or vacation rental in the City shall fail to collect the tax hereby imposed from any person who has the ultimate liability for payment of the same, the Corporation Counsel shall, upon request of the City Manager or his/her designee, bring or cause to be brought an action to enforce the payment of said tax on behalf of the City in any court of competent jurisdiction. If the City Manager, after a hearing held by or for him/her, shall find that any hotel, motel or vacation rental owner, operator or licensee has willfully evaded his/her responsibilit y to collect the tax imposed by this Section, he/she may suspend or revoke all City licenses held by such tax evader. Said person shall have an opportunity to be heard at such hearing, to be held not less than five (5) days after notice of the time and pla ce thereof, addressed to him/her at his/her last known place of business. Any suspension or conviction resulting from such hearing shall not relieve or discharge any civil liability for nonpayment of the tax due. 507 of 685 120-O-19 ~3~ (B) Interest and Penalties. In the event of failure by any hotel, motel , bed and breakfast establishment, or vacation rental owner, operator or licensee to collect and pay to the City Manager or his/her designee the tax required hereunder within thirty (30) twenty (20) days after the same shall be due, interest shall accumulate and be due upon said tax at the rate of one percent (1%) per month. In addition, a penalty of ten percent (10%) of the tax and interest due shall be assessed and collected against any owner, operator or licensee who shall fa il to collect and remit the tax imposed by this Section following the completion of the calendar month, a late fee penalty of ten percent (10%), per month, of the tax. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 120-O-19 is severable. SECTION 5: This Ordinance 120-O-19 shall be in full force and effect on after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor 508 of 685 120-O-19 ~4~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 509 of 685 11/8/2018135-0-18ANORDINANCEAmendingSection3-2-4“Hotel-MotelandVacationRentalTax”toAddBedandBreakfastEstablishmentsandAmendtheDefinitionof“Hotel”and“Motel”toReducetheNumberofRoomstoQualifyanEstablishmentWHEREAS,theCityofEvanston(“City"),asahomeruleunitoflocalgovernmentasprovidedbyArticleVII,Section6oftheIllinoisConstitutionof1970hastheauthoritytoexerciseanypowerandperformanyfunctionpertainingtoitsgovernmentandaffairsexceptaslimitedbyArticleVII,Section6oftheIllinoisConstitutionof1970;andWHEREAS,pursuanttoitshomerulepowersandSection8-11-6aoftheIllinoisMunicipalCode,65ILCS5/8-11-6a,theCitymayenactataxbasedontheuseofahotelormotelroomorsimilarfacility;andWHEREAS,pursuanttosaidauthorityandtheCity'shomerulepowers,theCityhasdeterminedtoamendSection3-2-4“Hote|-MotelandVacationRentalTax"oftheCityofEvanstonCodeof2012,assetforthinthisOrdinance,NOWBEITORDAINEDBYTHECITYCOUNCILOFTHECITYOFEVANSTON,COOKCOUNTY,ILLINOIS:SECTION1:Section3-2-4“Hote|-MotelandVacationRentalTax”oftheEvanstonCityCodeof2012,asamended,isherebyfurtheramendedtofullyreplacetheSectionwiththetextprovidedbelow:3-2-4.-HOTEL-MOTEL,BEDANDBREAKFASTESTABLISHMENTS,ANDVACATIONRENTALTAX.510 of 685 135-O-183-2-4-1.-DEFINITIONS.(A)"Hotel"and"motel"shallmean and refer to every building or structure kept, used,maintained,advertisedandheldouttothepublictobeaplacewherelodgingorlodgingandfood,orapartments,orsuites,orotheraccommodationsareofferedforaconsiderationtoguests,whichdoesnotincludevacationrentalunitsseparatelydefinedbelow,inwhichfour(4)ormorerooms,apartmentsorsuites,orotheraccommodationsareusedforthelodgingorlodgingandfoodforsuchguests.Abuildingorstructure,suchasaconventioncenter,orexecutiveconferencefacility,notopentothepublicbutothen/visemeetingthecriteriasetforthintheprevioussentence,shallbesubjecttothehotel-moteltax.(B)"Operator"shallmeanandrefertopersonsengagedinthebusinessofsellingorresellingtherighttooccupyhotel,moteland/orvacationrentalunitaccommodations,whetheronline,inpersonorothenrvisetothepublic.Forbedandbreakfastestablishments,theterm“operator"shallmeantheownerofthebedandbreakfastestablishment,ortheowner'sagent,whoisrequiredtoresideinthebedandbreakfastestablishment,oroncontiguousproperty.(C)"Person"meansanynaturalperson,receiver,administrator,executor,conservator,assignee,trustinperpetuity,trust, estate,firm,co-partnership,joint venture, club, company,businesstrust,domestic or foreign corporation, association,syndicate,society,or any groupof individualsactingasa unit, whethermutual,cooperative,fraternal,nonprofit,orotherwise.Whenevertheterm"person"isusedinanyclauseprescribingandimposingapenalty,thetermasappliedtoassociationsshallmeantheownersorpart-ownersthereof,andasappliedtocorporationsshallmeantheofficersthereof.(D)“VacationRentalUnit"meansadwellingunitorahabitableunitthatisofferedforrent,leaseorhirethatisrented,leasedorhiredforwhichanowneroroperatorreceivesconsiderationfromapersonandthatpersonhastherighttouse,occupyorpossessthedwellingunitorhabitableunitforsaidperiod.(E)“BedandBreakfastEstablishment"meansanowner-occupied,single-familyortwo-familydwellingprovidingaccommodationsforachargetothepublicwithnomorethanfive(5)guestroomsforrent,inoperationmorethanten(10)nightsinatwelve(12)monthperiod.Onlythebreakfastmealmaybeprovidedtoregisteredguests.Theserviceoffoodtothepublicforachargeisotherwiseprohibited.Bedandbreakfastestablishmentsshallnotincludemotels,hotels,boardinghouses,orfoodserviceestablishments.3-2-4-2.-TAXIMPOSED.Ataxisherebyleviedandimposedupontheuseandprivilegeofrenting,leasing,orlettingofroomsinamotel,hotel,bedandbreakfastestablishment,orvacationrentalintheCityatarateofsevenandone-halfpercent(7.5%)ofthegrossrentalreceiptsfromsuchrental,leasingorletting.Theultimateincidenceof,andliabilityfor,paymentofsaidtaxshallbebornebytheuser,lesseeortenantofsaidroomsorvacationrentalunit.Thetaxhereinleviedshallbeinadditiontoanyandallothertaxes.Itshallbethedutyofeveryownermanager,and/oroperatorofhotel,motel,511 of 685 135-O-18bedand breakfast establishment, or vacation rental unit accommodations tosecuresaidtaxfromtheuser,lesseeortenantofthehotel,motel,bedandbreakfastestablishment, or vacation rental unit accommodations and issue payment to theCity.3-2-4-3.-PAYMENTANDCOLLECTION.Theownerandoperatorofeachhotel,motel, bed and breakfast establishment, orvacation rental unit and the person to whom the license tooperatesaidbusinessshallhave been issued by the City, shall bear, jointly and severally,theduty to collect thetax from each user,lesseeor tenant of roomsinsuch hotel, motel, bed and breakfastestablishment,orvacationrentalunit.Everypersonrequiredtocollectthetaxleviedbyordinanceshallsecuresaidtaxfromtheuser,lesseeortenantofaroom(s)orvacationrentalunitatthetimethathe/shecollectstheprice,chargeorrenttowhichitapplies.3-2-4-4.-ADMINISTRATIONANDENFORCEMENT.TheCityManagerorhis/herdesigneeisherebydesignatedastheadministrationandenforcementofficerofthetaxherebyimposedonbehalfoftheCity.ItshallbetheresponsibilityanddutyoftheCityManagerorhis/herdesigneetocollectallamountsduetheCityfromtheowners,operatorsandlicenseesofthebusinessessubjecttothistaxwithintheCity.Aswornquarterlyhotel,motel,bedandbreakfastestablishment,andvacationrentaloccupancytaxreturnshallbefiledbyeachowner,operatororlicenseeofeachhotel,motelandvacationrentalintheCitywiththeCityManagerorhis/herdesignee,onformsprescribedbyhim/her,showingallreceiptsfromeachrenting.leasingorlettingofroomsorvacationrentalunitsduringtheprecedingthree(3)months.ThedatesuponwhichsaidquarterlyreturnsaretobefiledshallbeprovidedbyrulesandregulationspromulgatedbytheCityManagerorhis/herdesignee.EachreturnshallbeaccompaniedbypaymenttotheCityofalltaxesdueandowingforthequartercoveredbythereturn.TheCityManagerorhis/herdesignee,oranypersoncertifiedbyhim/herashis/herdeputyorrepresentative,mayenterthepremisesofanyhotel,motel,bedandbreakfastestablishment,orvacationrentalforthepurposesofinspectionandexaminationofitsbooksandrecordsfortheproperadministrationofthisSection,andfortheenforcementofcollectionofthetaxherebyimposed.Itisunlawfulforanypersontoprevent,hinderorinterferewiththeCityManagerorhis/herdesigneeorhis/herdulyauthorizeddeputyorrepresentativeinthedischargeofhis/herdutieshereunder.3-2-4-5.-ENFORCEPAYMENTOFTAX.(A)FailuretoPay.Wheneveranypersonshallfalltopay anytaxeshereinprovided.orwhenanyowner.operatororlicenseeofahotel,motel,bedandbreakfastestablishment,orvacationrentalintheCityshallfailtocollectthetaxherebyimposed..3...512 of 685 135-O-18fromanypersonwhohastheultimateliability for payment of thesame,theCorporationCounselshall,uponrequestof the City Manager or his/her designee,bringorcausetobebroughtanactiontoenforcethepaymentofsaidtax on behalf oftheCityinanycourtofcompetentjurisdiction.IftheCityManager,afterahearingheldbyorforhim/her,shallfindthatanyhotel.motelorvacationrentalowner,operatororlicenseehaswillfullyevadedhis/herresponsibilitytocollectthetaximposedbythisSection,he/shemaysuspendorrevokeallCitylicensesheldbysuchtaxevader.Saidpersonshallhaveanopportunitytobeheardatsuchhearing,tobeheldnotlessthanfive(5)daysafternoticeofthetime andplacethereof,addressedtohim/herathis/herlastknownplaceofbusiness.Anysuspensionorconvictionresultingfromsuchhearingshallnotrelieveordischargeanycivilliabilityfornonpaymentofthetaxdue.(B)InterestandPenalties.Intheeventoffailurebyanyhotel,motel,bedandbreakfastestablishment,orvacationrentalowner,operatororlicenseetocollectandpaytotheCityManagerorhis/herdesigneethetaxrequiredhereunderwithinthirty(30)daysafterthesameshallbedue,interestshallaccumulateandbedueuponsaidtaxattherateofonepercent(1%)permonth.Inaddition,apenaltyoftenpercent(10%)ofthetaxandinterestdueshallbeassessedandcollectedagainstanyowner,operatororlicenseewhoshallfalltocollectandremitthetaximposedbythisSection.3-2-4-6.-DISPOSITIONOFTAXMONEYS.AllproceedsresultingfromtheimpositionofthetaxunderthisSection,includinginterestandpenalties,shallbepaidtotheCityCollectorandshallbecreditedtoanddepositedintheGeneralFundoftheCity.3-2-4-7.-EXEMPTION.ThetaximposedunderSubsection3-2-4-2ofthisSectionshallnotapplytotherenting,leasingorlettingofaccommodationsinahotel,motelorvacationrentaltopermanentresidents.ForthepurposeofthisSectiona"permanentresident"meansanypersonwhooccupiesorhastherighttooccupyanyroomorroomsinthehotelormotelforatleastthirty(30)consecutivedays.Ifahotel,motelorvacationrentalprovidesaccommodationsforbothpermanentresidentsandotherguests,therentalobtainedfrompermanentresidentsshallnotbeincludedinthecomputationofthetaxdue.3-2-4-8.-PENALTY.Anypersonfoundguiltyofviolating,disobeying,omitting,neglectingorrefusingtocomplywith or resistingor opposingthe enforcement of anyprovision of thisSection,exceptwhen otherwisespecificallyprovided, shall be fined not less than twohundredandfiftydollars($250.00)for the firstoffense,and notlessthan sevenhundredandfiftydollars($750.00)forthesecondandeachsubsequentoffenseinanyonehundred513 of 685 J135-O-18eighty(180)dayperiod;eachdayofviolationshallconstituteaseparateanddistinctoffense.SECTION2:ThefindingsandrecitalscontainedhereinaredeclaredtobeprimafacieevidenceofthelawoftheCityandshallbereceivedinevidenceasprovidedbytheIllinoisCompiledStatutesandthecourtsoftheStateofIllinois.SECTION3:Allordinancesorpartsofordinancesinconflictherewithareherebyrepealed.SECTION4:IfanyprovisionofthisOrdinanceorapplicationthereoftoanypersonorcircumstanceisheldunconstitutionalorotherwiseinvalid,suchinvalidityshallnotaffectotherprovisionsorapplicationsofthisOrdinancethatcanbegiveneffectwithouttheinvalidapplicationorprovision,andeachinvalidapplicationofthisOrdinance135-O-18isseverable.SECTION5:ThisOrdinance135-O-18shallbeinfullforceandeffectonafteritspassage,approval.andpublicationinthemannerprovidedbylaw.Introduced:I99,2018Approved:Adopted:No,2018_2013StephenHHag,orAttest:Approvedas0form:DevonReid,CityClerkMichelleLMasoncup,CorprationCounsevembdllVehnI514 of 685 515 of 685 516 of 685 517 of 685 518 of 685 519 of 685 520 of 685 521 of 685 522 of 685 523 of 685 524 of 685 525 of 685 To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Michael Rivera, Interim Parking Division Manager Marcos Classen, Parking Operations Coordinator Subject: Crossing Guard Policy Date: October 2, 2019 Recommended Action: Staff recommends the Administration & Public Works Committee review and discuss the City of Evanston’s agreements to provide crossing guards near Evanston schools. Summary: For over 20 years the City of Evanston has provided and fully funded crossing guard services for District 65 schools, St. Athanasius School, and Pope John XXIII School. In recent years, two other schools, Evanston Township High School (ETHS) and Chiaravalle, have approached the City requesting crossing guard services. In 2016, ETHS contacted the City to inquire about crossing guard services. The City and ETHS agreed to a contract where the school would pay for 100% of the crossing guard services. ETHS recently renewed its contract with additional services/costs. In 2017, Chiaravalle Montessori inquired about the City providing crossing guard services near its school. The City came to an agreement with Chiaravalle Montessori to pay 100% of the costs. A breakdown of the current crossing guards for schools that reimburse the City 100%: List of schools # of guards Cost per school ETHS/District 202 2 Guards + 1 PEO $46,850* Chiaravelle Montessori 1 $10,500 *The ETHS amount does not include special events or summer school For Administration & Public Works Meeting of October 14, 2019 Item APW1 Crossing Guard Services For Discussion Memorandum 526 of 685 District 65, St. Athanasius and Pope John continue to receive crossing guards with no reimbursement to the City. A breakdown of the crossing guards provided for each school are below: D65 List of schools # of guards Cost per school* Notes Haven/Kingsley 8 $81,082 Lincolnwood 4 $40,142 Orrington 4 $40,142 Willard 4 $40,142 Dewey 5 $50,178 King Lab 1 $10,036 Nichols 1 $10,036 Chute 3 $30,107 Dawes 4 $40,142 Lincoln 4 $40,142 Oakton 5 $50,178 Park 1 $10,036 Washington 3 + (2 Partial) $40,484 Some crossover with Pope John about 30 minutes a day credited to covering Washington, for 2 of 3 posts Total 47 + (2 partial) $501,377 *The totals are based on the base schedule for the 2019-2020 school year plus the just completed 2018- 2019 summer school session Private Schools List of schools # of guards Cost per school Notes Pope John XXXIII 3 $31,133 St. Athanasius 3 $30,962 Currently, the City pays approximately $620,000 for crossing guard services and only $57,000 is reimbursed by Chiravalle and ETHS/District 202. The City has reached out to St. Athanasius and Pope John to discuss reimbursement of expenses for the current 2019-2020 school year. The schools have requested in person meetings with staff to discuss the matter further. Those meetings have been scheduled, but have not yet taken place. In 2019, Glencoe outsourced its crossing guard program and entered into an inter- governmental agreement with Glencoe School District 35 to share costs of the program. 527 of 685 In 2019, the City of Urbana also began requesting its school district start budgeting for crossing guards. In 2015, Buffalo Grove started billing its 3 elementary schools for half of the cost of their crossing guards. In 2016, Wheeling asked its school district to pay 50 percent for crossing guards. In 2014, Eureka decided to stop paying for crossing guards, leaving the District to hire and pay for the service. In 2014, District 96 came to an agreement with Riverside-Brookfield to share the cost of some of its crossing guards. In the City’s 2004 budget, it was found that Arlington Heights was reimbursed for crossing guards by its schools. In addition, it is no longer a state law for a city/village to provide crossing guard services for its public or private schools. By using a third party administrator, similar to Andy Frain used by the City of Evanston, and by sharing the costs that are associated with each school district, the city/village also removes itself from sole liability if something were to occur. Staff requests direction from the committee on this matter. 528 of 685 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, October 14, 2019 6:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RUE SIMMONS, CHAIR II. PUBLIC COMMENT III. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 23, 2019 IV. ITEMS FOR CONSIDERATION (P1) Ordinance 126-O-19, Allowing Cannabis Dispensaries in Certain Zoning Districts The Plan Commission and Staff recommend approval of a text amendment to the Zoning Ordinance to create a definition for a cannabis dispensary business, establish applicable general provisions for cannabis dispensaries, including a 1500-foot separation requirement between dispensaries and a 750-foot separation requirement from schools, and amend the special uses in the Business, Commercial, Downtown, Research Park, and Special Purpose and Overlay zoning districts. For Introduction (P2) Ordinance 127-O-19 Granting a Map Amendment at 951-1125 Howard Street to Rezone from the C1 Commercial District to the B2 Business District The Plan Commission and City staff recommend adoption of Ordinance 127-O-19 granting a map amendment to rezone the properties located at 951-1125 Howard St. from the current C1 Commercial District to the B2 Business District. The request meets the standards for a map amendment. For Introduction 529 of 685 Planning & Development Committee Meeting Agenda October 14, 2019 V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 530 of 685 Planning & Development Committee Meeting Minutes of September 23, 2019 6:45 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: T. Suffredin, A. Rainey, R. Rue Simmons, E. Revelle, M. Wynne, D. Wilson, J. Fiske (6:56) STAFF PRESENT: M. Masoncup, J. Leonard, S. Mangum, S. Flax PRESIDING OFFICIAL: Ald. Rue Simmons I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RUE SIMMONS, CHAIR A quorum being present, Ald. Rue Simmons called the meeting to order at 6:50 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 9, 2019 Ald. Revelle moved to approve the minutes of the September 9, 2019 meeting, seconded by Ald. Wynne. The committee voted unanimously 6- 0, to approve the September 9, 2019 minutes. III. ITEMS FOR CONSIDERATION (P1) Landlord-Tenant Services with Metropolitan Tenants Organization & Lawyers’ Committee for Better Housing The Housing and Homelessness Commission and staff recommend approval of renewal contract with Metropolitan Tenants Organization (MTO) and Lawyers’ Committee for Better Housing (LCBH) in the not-to-exceed amount of $70,000 for landlord-tenant services. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497, Landlord-Tenant services. The Affordable Housing Fund currently has a cash balance of approximately $900,000. For Action Ald. Rainey requested reporting on activities of the organization. Sarah Flax, Housing and Grants Manager, noted a report is contained within the City Council packet. Ald. Revelle moved approval of the funding request, seconded by Ald. Wilson. The Committee voted 6-0 to approve the funding request. 531 of 685 (P2) Ordinance 115-O-19, Granting the YWCA a Special Use Permit for a Planned Development Located at 1215 Church Street and 1726-1730 Ridge Avenue in the R4 General Residential District The Plan Commission, Preservation Commission, and staff recommend adoption of Ordinance 115-O-19 for approval of a Special Use to expand a Community Center – Public and a Recreation Center – Public and for a Planned Development to demolish two single family residence-style structures and construct a two-story entrance addition abutting the south façade of the existing YWCA building and a four-story domestic violence shelter abutting the north façade of the existing YWCA building. The proposal includes the following Site Development Allowances: 1) Parking Location: Propose parking spaces within the required front yard setback (fronting Church St.) where parking is not permitted in front yards; 2) Loading Berth Location: Propose two loading berths within the west interior side yar d setback where loading berths are permitted within the building envelope only; 3) Impervious Surface Coverage: Propose 75.5% impervious surface coverage where a maximum 55% is allowed; 4) Building Height: Propose 4 stories at 42.4’ height for a flat roof where a maximum 2.5 stories or 35’ to the peak for a sloped roof is allowed; 5) Unenclosed Loading Berth: Propose 2 open loading berths within the side yard/front yard where open loading berths are only permitted within a rear yard. For Introduction Ald. Braithwaite, voiced his support and acknowledged the work of applicant and staff in process. Sarah Malone, past chair of YWCA and Board member, spoke in support of the organization’s work as a domestic violence shelter and the proposed expansion project. Cindy Rowlings, YWCA Board Chair, spoke for Bill Stafford in support of expansion project and explained process and outreach involved in developing the project. Sandy WIlliams, Domestic Violence DIrector for YWCA, spoke of the need for proposed improvements to the shelter. In response to Ald. Revelle, Jack Shroeder, architect, answered that all stormwater would be handled onsite and explained the modifications to the building design including materials and roof slopes. Ald. Fiske stated support for project but did raise issue of historic significance of site and wants to see history incorporated into the site. The Planning and Development Committee voted 7-0 to Introduce 532 of 685 Ordinance 115-O-19. (P3) Ordinance 105-O-19, Application for Major Zoning Relief to Expand a Legally Nonconforming Structure at 3101 Central Street City staff and the Zoning Board of Appeals recommend City Council adoption of Ordinance 105-O-19, granting major zoning relief to expand a legally nonconforming structure by constructing a 580 sq. ft. one-story garage bay enclosure. The applicant requests to expand the legally nonconforming use for an Automobile Repair Service Establishment and an Automobile Body Repair Establishment where said uses are not eligible permitted or special uses in the R4 General Residential District or an eligible Active Ground Floor Use in the oCSC Central Street Overlay District. The applicant also requests the addition of zero parking spaces where one additional parking space is required due to the expansion, for a total of 11 legal on-site parking spaces where 12 parking spaces are required. For Introduction Ald. Wynne noted that, although delayed, it is an excellent example of adaptive reuse and there is a new buyer. Ald. Suffredin moved for suspension of the rules for Introduction and Action for Ordinance 105-O-19, seconded by Ald. Wilson. 7-0. Ald. Suffredin moved for Introduction and Action on Ordinance 105-O- 19, as amended, seconded by Ald. Wilson. 7-0. The Committee voted 7-0 for Introduction and Action on the item. (P4) Ordinance 106-O-19, Granting a Special Use Permit for Daycare Center – Domestic Animal, and Kennel at 1245 Hartrey Avenue The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 106-O-19 granting special use approval for a Daycare Center – Domestic Animal, and a special use for a Kennel, for Unleashed in Evanston, in the I2 General Industrial District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Introduction Ald. Wynne and Ald. Fiske spoke in support of business. Ald. Rue Simmons moved to Introduce Ordinance 106-O-19, as amended, seconded by Ald. Rainey. The Committee voted 7-0 to Introduce the item. (P5) Ordinance 114-O-19, Granting a Special Use Permit for a Planned Development Located at 1012-1018 Church Street in the D3 Downtown Core Development District The Plan Commission and staff recommend adoption of Ordinance 114-O-19 533 of 685 for approval of a Special Use for a Planned Development in the D3 Downtown Core Development District to construct a 3-story, 37,800 square foot Cultural Facility, a live theater performance venue, with a 289-seat main stage and a building height of 41 feet. The development includes site development allowances for the following: 1)Number of parking spaces: 0 spaces where 32 are required; 2) Street frontage property line setback: 2 feet at the first floor where 0 feet is required up to a minimum building height of 24 feet but not more than 42 feet. For Introduction Linda Tate, spoke in support of the project as well-designed and a benefit to other businesses in the area while noting the presence of public transit. Bob Best, spoke in support of the project. Doreen Price, spoke about accessory dwelling unit parking requirements and climate resiliency. Amy Morton, resident and business owner, spoke in support of Northlight’s project in the downtown and impact on restaurants. Jan Haslett, advisory board member of Northlight and realtor, spoke of need for theater in Evanston. Niel Gambow, spoke in support of well-planned item. John Syvertsen, architect, spoke in support of the project. Ald. Wilson noted that the organization has been in existence for a number of years and the venue can handle the parking needs. Ald. Wynne appreciated that Northlight came back with a better project that will be an economic engine. Ald. Wilson moved to Introduce Ordinance 114-O-19, seconded by Ald. Wynne. The Committee voted 7-0 to Introduce the item. IV. ITEMS FOR DISCUSSION (PD1) Consideration of Proposed Amendments to Zoning to Facilitate Development of Coach Houses/Accessory Dwelling Units for Referral to Plan Commission The Evanston Development Cooperative and staff request consideration by City Council of amendments to zoning code related to coach houses/accessory dwelling units (ADUs) and referral of those amendments to Plan Commission in order to effectively expand affordable housing options 534 of 685 across Evanston. Potential amendments include the following: 1) Allow one ADU per principal residential structure, removing the current limitation to single-family detached residences; 2) Waive the additional parking requirement for an ADU when there is an affordability restriction of 10 or more years for either the principal residence or ADU, and on properties within TOD areas or within a certain distance to public transit; 3)Increase the maximum height for an ADU when there are increased setbacks from property lines that abut another property. For Discussion and Referral In response to Ald. Fiske, Ms. Flax, noted current tweaks are relating to coach houses. Ald. Fiske expressed concern with eliminating parking requirement of one space per unit. Ald. Revelle believes conditions in which parking would be waived are worth considering noting research that ADU tenants own less vehicles and Plan Commission should consider. Ald. Wynne agreed with recommendation to consider parking waivers and increasing areas where can be constructed. Ald. Fiske spoke of parking concerns in Transit Oriented Development areas in the 1st Ward and need for one parking space. Ald. Wilson believes Plan Commission should discuss parking issue. Ald. Rue Simmons agreed with parking issues, but wanted to explore ways to add ADUs. Ald. Wynne suggested studying appropriate standards for parking waivers based on parking saturation levels. Ald. Rue Simmons noted other areas of the City with parking impacts. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Wilson. The meeting adjourned at 7:40 p.m. Respectfully submitted, Scott Mangum 535 of 685 Planning and Zoning Manager 536 of 685 For City Council Meeting of October 14, 2019 Item P1 Ordinance 126-O-19, Allowing Cannabis Dispensaries in Certain Zoning Districts For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 126-O-19, Allowing Cannabis Dispensaries in Certain Zoning Districts Date: October 3, 2019 Recommended Action: The Plan Commission and Staff recommend approval of a text amendment to the Zoning Ordinance to create a definition for a cannabis dispensary business, establish applicable general provisions for cannabis dispensaries, including a 1500-foot separation requirement between dispensaries and a 750-foot separation requirement from schools, and amend the special uses in the Business, Commercial, Downtown, Research Park, and Special Purpose and Overlay zoning districts. Background As was presented at the City Council meeting on September 16, 2019, the Illinois General Assembly passed the Illinois Cannabis Regulation and Tax Act, which becomes effective on January 1, 2020. This Act will legalize the possession and private use of cannabis for residents over the age of 21 from licensed dispensaries. The Act prohibits cannabis use in public places, schools, child care facilities and other locations but does not alter the Compassionate Use of Medical Cannabis Program passed in 2013. Under the new Act, local municipalities are able to permit and regulate cannabis related businesses through zoning restrictions provided they are “reasonable” and “not in conflict” with the Act. More specifically, municipalities can enact conditional (or special) use permits “governing the time, place, manner, and number” of cannabis businesses. PharmaCann, Evanston’s sole existing medical cannabis dispensary, was initially approved in 2015 as part of a lease agreement with the City for space located at 1804 Maple Avenue within the Maple Avenue Parking Garage. At that time the use was classified as an (medical) office use. It was also subject to distance requirements outlined within the Compassionate Use of Medical Cannabis Program Act, including being 1,000 feet from pre-existing public and private educational institutions, child daycare centers and daycare homes and could not be located within any dwelling unit, Memorandum 537 of 685 2 rooming unit or residentially zoned district. The State has since removed these distancing requirements for new medical cannabis dispensaries. PharmaCann has expressed its intention to pursue co-locating a recreational cannabis dispensary at its current site in accordance with the first wave of dispensaries allowed under the new Act. A number of Illinois communities within the Chicago metropolitan area have considered or will be considering zoning changes and implications as they relate to cannabis uses. Currently, there are several municipalities that have prohibited cannabis uses, several who have voted to allow the use as of right or conditionally, and others that have created a moratorium on establishing cannabis uses until more information has been gathered on the Act’s implementation. A list of Illinois municipalities and their decisions regarding cannabis uses is attached. Staff has begun to look at possible changes to the zoning code as they relate to cannabis related uses. It is the intention that a definition and regulations be established for dispensaries and that, in the future, additional definitions/regulations are considered as they relate to comprehensive cannabis uses (i.e. cannabis growers, infusers, processing organizations, transporters, etc.). Proposal Overview Staff is proposing to amend a number of sections within the Zoning Code as they relate to the definitions and regulations of cannabis dispensaries. Specifically the following amendments are proposed: Section 6-18-3. DEFINITIONS to create a definition for Cannabis Dispensaries. Specifically, revisions will be the following: CANNABIS DISPENSARY A facility operated by an organization or business that is registered by the Illinois Department of Financial and Professional Regulation to acquire cannabis from a registered cultivation center for the purpose of dispensing cannabis, cannabis infused products, paraphernalia, or related supplies and educational materials to purchasers or registered qualifying patients as defined in the Compassionate Use of Medical Cannabis Program and the Cannabis Regulation and Tax Act as it may be amended from time-to-time, and regulations promulgated thereunder Distancing requirements are proposed to be codified with a new section, Section 6-4-11. Special Regulations Pertaining to Cannabis Related Uses. Specifically the following is proposed: 6-4-11. - SPECIAL REGULATIONS PERTAINING TO CANNABIS RELATED USES. 6-4-11-1. Purpose and Applicability: The purpose of this Section 6-4-11 is to ensure new cannabis related uses are integrated with surrounding uses and are compatible in character with the surrounding neighborhood or area of the zoning district in which they are located. 6-4-11-2. Certificate of Zoning Compliance: A certificate of zoning compliance is required prior to any cannabis related use being established. 538 of 685 3 6-4-11-3. Cannabis Dispensaries (A) Special Uses: The approval for cannabis dispensary businesses shall only be allowed as a Special Use in RP, D1, D2, D3, D4, C1a, C1, C2, B1, B1a, B2, B3, and O1 Zoning Districts as well as the oDM, oCSC and oH Zoning Overlay Districts. Cannabis dispensaries shall be prohibited in all R, M, T, U, I, WE1 and OS zoning districts as well as within any dwelling unit or rooming unit. (B) Distance Requirement: Any cannabis dispensary shall not be located within one thousand five hundred (1,500) feet of another cannabis dispensary or within seven hundred fifty (750) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. (C) Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis dispensary or educational institution is located on. (D) Hours of Operation: Cannabis Dispensaries shall only be permitted to operate between the hours of 10:00 a.m. and 8:00 p.m. seven days out of the week. With regards to where the cannabis dispensaries will be allowed to establish a location, staff is taking State requirements into consideration as well as Council’s stated preferences. A preliminary use chart is outlined below. Use Districts Use proposed as Permitted Districts Use Proposed as a Special Use Prohibited Cannabis Dispensary RP, D1, D2, D3, D4, C1a, C1, C2,B1, B1a, B2, B3, O1, oDM, oCSC, oH overlay districts All residential zoning districts, MUE, MXE, MU, T1, T2, U1, U1a, U2, U3, OS, I1, I2, I3, WE1 As an example of what this change would look like within the Zoning Ordinance, Section 6-12-2-3 Special Uses for the RP Research Park District is shown below: 6-12-2-3. - SPECIAL USES. The following special uses may be permitted in the RP district, subject to the provisions set forth in Section 6-3-5 of this Title: Banquet hall. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Craft alcohol production facility. Open sales lot. Outdoor storage. Performance entertainment venue. Planned developments (subject to the requirements of Section 6-3-6 of this Title and Section 6-12-1-7 of this Chapter). 539 of 685 4 Resale establishment. Restaurants—Type 2. Urban farm, rooftop. Parking regulations for the cannabis dispensaries are proposed to be similar to that of a retail goods establishment. Table 16-B — Schedule of Minimum Off Street Parking Requirements is not proposed to specifically separate out this use at this time. The proposed Zoning Ordinance Text Amendment meets the standards for approval of amendments per Section 6-3-4-5- of the City Code. The proposal is consistent with the objectives of the Comprehensive Plan to: 1) Maintain the appealing character of Evanston’s neighborhoods while guiding their change, 2) Retain and attract businesses in order to strengthen Evanston’s economic base, and 3) Promo te the growth and redevelopment of business, commercial, and industrial areas. Staff will need to ensure that precautions related to licensing, building, and security are also in place to mitigate any possible effects on surrounding areas. Legislative History September 25, 2019 – The Plan Commission voted, 6-0, to recommend approval of the proposed text amendment. Attachments Proposed Ordinance 126-O-19 Map of Proposed Cannabis Dispensary Zoning Districts with 500', 750' & 1,000' buffers around Schools Area Municipalities’ Actions Link to Plan Commission Packet for 9/25/2019 Draft Plan Commission Minutes for the 9/25/2019 Meeting 540 of 685 10/2/2019 126-O-19 AN ORDINANCE Allowing Cannabis Dispensaries in Certain Zoning Districts BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code, Title 6 “Zoning”, Subsection 6-18-3, “Definitions”, of the Evanston City Code of 2012, as amended (“City Code”), is hereby further amended to read as follows: CANNABIS DISPENSARY A facility operated by an organization or business that is registered by the Illinois Department of Financial and Professional Regulation to acquire cannabis from a registered cultivation center for the purpose of dispensing cannabis, cannabis infused products, paraphernalia, or related supplies and educational materials to purchasers or registered qualifying patients as defined in the Compassionate Use of Medical Cannabis Program and the Cannabis Regulation and Tax Act as it may be amended from time-to-time, and regulations promulgated thereunder. SECTION 2: City Code Title 6, Chapter 4, “General Provisions”, of the City Code is hereby further amended to add the following subsection: 6-4-11. – SPECIAL REGULATIONS PERTAINING TO CANNABIS RELATED USES . 6-4-11-1. Purpose and Applicability: The purpose of this Section 6 -4-11 is to ensure new cannabis related uses are integrated with surrounding uses and are compatible in character with the surrounding neighborhood or area of the zoning district in which they are located. 6-4-11-2. Certificate of Zoning Compliance: A certificate of zoning compliance is required prior to any cannabis related use being established. 6-4-11-3. Cannabis Dispensaries 541 of 685 126-O-19 ~2~ (A) Special Uses: The approval for cannabis dispensary businesses shall only be allowed as a Special Use in RP, D1, D2, D3, D4, C1a, C1, C2, B1, B1a, B2, B3, and O1 Zoning Districts as well as the oDM, oCSC, and oH Zoning Overlay Districts. Cannabis dispensaries shall be prohibited in all R, M, T, U, I, WE1, and OS zoning districts a s well as within any dwelling unit or rooming unit. (B) Distance Requirement: Any cannabis dispensary shall not be located within one thousand five hundred (1,500) feet of another cannabis dispensary or within seven hundred fifty (750) feet of a pre -existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. (C) Distance Requirement Measurement: The distance requirement shall be measured from the nearest property line of each property the cannabis dispensary or educational institution is located on. (D) Hours of Operation: Cannabis Dispensaries shall only be permitted to operate between the hours of 10:00 a.m. and 8:00 p.m. seven days out of the week. SECTION 3: Subsection 6-12-2-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-12-2-3. – SPECIAL USES. The following special uses may be permitted in the RP district, subject to the provisions set forth in Section 6-3-5 of this Title: Banquet hall. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Craft alcohol production facility. Open sales lot. Outdoor storage. Performance entertainment venue. Planned developments (subject to the requirem ents of Section 6-3-6 of this Title and Section 6-12-1-7 of this Chapter). Resale establishment. Restaurants—Type 2. 542 of 685 126-O-19 ~3~ Urban farm, rooftop SECTION 4: Subsection 6-11-2-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-11-2-3. – SPECIAL USES. The following uses may be allowed in the D1 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility. Banquet hall. Boarding house. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Convenience store. Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Educational institution —Private. Educational institution —Public. Funeral services excluding on site cremation. Independent living facility. Long term care facility. Neighborhood garden. Open sales lot. Planned development (subject to the requirements of Section 6-11-1- 10 of this Chapter and Section 6-3-6 of this Title). Resale establishment. 543 of 685 126-O-19 ~4~ Retirement home. Retirement hotel. Sheltered care home. Transitional shelter (subject to th e special requirements of Section 6-3- 5-11 of this Title). Urban farm, rooftop. Wholesale goods establishment. SECTION 5: Subsection 6-11-3-4, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-11-3-4. - SPECIAL USES. The following uses may be allowed in the D2 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility (when located above the ground floor). Banquet hall. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Commercial indoor recreation (at the ground level). Convenience store. Craft alcohol production facility. Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Educational institution —Private. Educational institution —Public. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. 544 of 685 126-O-19 ~5~ Planned development (subject to the requirements of Section 6-11-1- 10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home—Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 2 (excluding drive -through facilities). Urban farm, rooftop. SECTION 6: Subsection 6-11-4-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-11-4-3. - SPECIAL USES. The following uses may be allowed in the D3 district, subject to the provisions set forth in Section 6-3-5 of this Title: Apartment hotel. Assisted living facility (when located above the ground floor). Banquet hall. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Convenience store. Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Educational institution —Private. Educational institution —Public. Independent living facility (when located above the ground floor). 545 of 685 126-O-19 ~6~ Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1- 10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home—Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 2. Urban farm, rooftop. SECTION 7: Subsection 6-11-5-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-11-5-3. – SPECIAL USES. The following uses may be allowed in the D4 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility (when located above the ground floor). Banquet hall. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Commercial parking garage. Convenience store. Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). 546 of 685 126-O-19 ~7~ Educational institution —Private. Educational institution —Public. Funeral services excluding on site cremation. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1- 10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home—Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 2. Urban farm, rooftop. SECTION 8: Subsection 6-10-3-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-10-3-3. - SPECIAL USES. The following uses may be allowed in the C1a district, subject to the provisions set forth in Section 6-3-5 of this Title: Animal hospital. Aquaponics. Assisted living facility. Banquet hall. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Commercial outdoor recreation. Convenience store. 547 of 685 126-O-19 ~8~ Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory only). Dwelling—Multiple-family. Food store establishment. Funeral services excluding on -site cremation. Independent living facility. Long-term care facility. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-10-1- 9 of this Chapter and Section 6-3-6 of this Title). Recording studio. Resale establishment. Residential care home—Category I (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Residential care home—Category II (subject to the general requirements of Section 6-4-4of this Title). Restaurant—Type 2. Retirement hotel. Sheltered care home. Transitional shelter (subject to the requirements of Section 6-3-5-11 of this Title). Urban farm, rooftop. 548 of 685 126-O-19 ~9~ Wholesale goods establishment. SECTION 9: Subsection 6-10-4-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-10-4-3. - SPECIAL USES. The following uses may be allowed in the C2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Automobile body repair establishment. Banquet hall. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Car wash. Commercial parking garage. Commercial parking lot. Convenience store. Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Hotel. Kennel. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. 549 of 685 126-O-19 ~10~ Payday loan or consumer loan establishment (subject to the distance and general requirements set forth in Section 6-18-3, "Definitions," of this Title under "Payday Loan or Consumer Loan Establishment"). Planned development (subject to the requirements of Section 6-10-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Resale establishment. Restaurant—Type 2. Urban farm, rooftop. SECTION 10: Subsection 6-10-2-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-10-2-3. - SPECIAL USES. The following uses may be allowed in the C1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Automobile repair service establishment. Automobile service station. Banquet hall. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Car wash. Commercial outdoor recreation. Convenience store. Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Daycare center—Domestic animal. 550 of 685 126-O-19 ~11~ Drive-through facility (accessory or principal). Funeral services excludin g on-site cremation. Hotel. Kennel. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-10-1- 9 of this Chapter and Section 6-3-6 of this Title). Resale establishment. Restaurant—Type 2. Trade contractor (provided there is no outside storage). Urban farm, rooftop. Wholesale goods establishment. SECTION 11: Subsection 6-9-2-3, “Special Uses”, of the City Code as amended, is hereby further amended to read as follows: 6-9-2-3. - SPECIAL USES. The following uses may be allowed in the B1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Banquet hall. Bed and breakfast establishments. Boarding house. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). 551 of 685 126-O-19 ~12~ Convenience store. Craft alcohol production facility. Daycare center—Adult. Daycare center—Child. Daycare center—Domestic animal. Dwelling—Multiple-family. Dwelling—Single-family detached. Food store establishment. Funeral services excluding on -site cremation. Government institutions. Kennel. Membership organization. Micro-Distillery. Open sales lot. Planned development. Public utility. Religious institution. Resale establishment. Residential care home—Category II. Restaurant—Type 2 (excluding accessory drive -through facilities). Urban farm, rooftop. Uses permitted pursuant to Section 6-9-2-2 of this Chapter and this Section exceeding seven thousand five hundred (7,500) square feet. SECTION 12: Subsection 6-9-5-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-9-5-3. – SPECIAL USES. The following uses may be allowed in the B1a business district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: 552 of 685 126-O-19 ~13~ Animal hospital. Aquaponics. Banquet hall. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Commercial indoor recreation. Commercial outdoor recreation. Convenience store. Craft alcohol production facility. Daycare center—Adult. Daycare center—Child. Daycare center—Domestic animal. Drive-through facility (accessory or principal). Dwelling—Multiple-family. Food store establishment. Funeral services, excluding on -site cremation. Independent living facility. Kennel. Membership organization. Micro-Distillery. Planned development. Public utility. Resale establishment. Restaurant—Type 2. Trade contractor (provided there is no outside storage). Urban farm, rooftop. Uses permitted pursuant to Section 6-9-5-2 of this Chapter and this Section exceeding twenty thousand (20,000) square feet. 553 of 685 126-O-19 ~14~ Vocational training facility. SECTION 13: Subsection 6-9-3-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-9-3-3. - SPECIAL USES. The following uses may be allowed in the B2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Assisted living facility. Banquet hall. Boarding house. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Commercial indoor recreation. Commercial outdoor recreation. Convenience store. Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirement of Section 6-4-2, "Child Daycare Homes," of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Dwelling—Multiple-family. Food store establishment. Funeral services excluding on -site cremation. Independent living facility. Kennel. 554 of 685 126-O-19 ~15~ Long-term care facility. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-9-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Resale establishment. Residential care home—Category II (subject to the requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Restaurant—Type 2. Retirement home. Retirement hotel. Sheltered care home. Trade contractor (provided there is no outside storage). Transitional treatment facility—Category III (subject to the requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Urban farm, rooftop. Uses permitted pursuant to Sections 6-9-3-2 of this Chapter and this Section exceeding twenty thousand (20,000) square feet. SECTION 14: Subsection 6-9-4-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-9-4-3. - SPECIAL USES. The following uses may be allowed in the B3 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. 555 of 685 126-O-19 ~16~ Assisted living facility. Automobile service station. Banquet hall. Boarding house. Business or vocational school. Cannabis Dispensary (subject to the general requirements of Section 6-4-11 of this Title). Commercial outdoor recreation. Commercial parking lots. Convenience store. Craft alcohol production facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Dwelling—Multiple-family. Food store. Funeral services excluding on -site cremation. Independent living facility. Kennel. Long-term care facility. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-9-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. 556 of 685 126-O-19 ~17~ Recording studio. Religious institution. Resale establishment. Residential care home—Category II (subject to the requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Restaurant—Type 2 (excluding accessory drive-through facilities). Retirement home. Retirement hotel. Sheltered care home. Trade contractor (provided there is no outside storage). Transitional shelters (subject to the requirements of Section 6-3-5-11, "Additional Standards for a Special Use for Transitional Shelters," of this Title). Transitional treatment facility—Category III (subject to the requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Urban farm, rooftop. SECTION 15: Subsection 6-15-2-3, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-15-2-3. - SPECIAL USES. The following uses may be allowed in the O1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Banquet hall. Business or vocational school. Cannabis Dispensary (subject to the general requirem ents of Section 6-4-11 of this Title). Child daycare centers. Commercial indoor recreation. Commercial parking garage. 557 of 685 126-O-19 ~18~ Commercial parking lot. Drive-through facility (accessory only). Dwelling, multiple -family. Media broadcasting station. Open sales lot. Planned development (subject to the requirements of Section 6-15-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Retail goods establishment. Retail services establishment. Urban farm, rooftop. SECTION 16: Subsection 6-15-10-7, “Special Uses”, of the City Code is hereby further amended to read as follows: 6-15-10-7. - SPECIAL USES. The following uses may be allowed in the oH district subject to the general provisions set forth in Section 6-3-5 of this Title, and the special provisions contained herein: Any expansion or change in a hospital service or program causing the average number of patients treated daily at such hospital as reported in the current annual hospital report to exceed by ten percent (10%) the average daily number of patients treated in 1978: Evanston Hospital, 1070; St. Francis Hospital, 702. Any new construction that constitutes a physical expansion to the gross floor area of any hospital building. Cannabis Dispensary (subject to the general requirements of Section 6 - 4-11 of this Title). Clinics, provided they shall not be used for the private, for -profit practice of medicine. Commercial parking garage. Daycare centers - adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare centers - child (subject to the general requirements of Section 6-4-2 of this Title). 558 of 685 126-O-19 ~19~ Heliports (hospital). Private utility substations and transmissio n facilities. Short-term residential facilities operated by a hospital. Staff examination rooms provided they shall not be used for the private, for-profit practice of medicine. SECTION 17: Subsection 6-15-14-7, “Active Ground Floor Uses”, of the City Code is hereby further amended to read as follows: 6-15-14-17. – ACTIVE GROUND FLOOR USES. Allowed In: USES: B1A (Subareas 4, 5, and 6) O1 (Subarea 3) C2 (Subarea 7) Cannabis Dispensary S S S NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 18: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 19: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable 126-O-19 shall be in full force and effect after its passage and approval. 559 of 685 126-O-19 ~20~ SECTION 20: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 560 of 685 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANDeweySchool ChiaravalleMontessoriSchool WillardSchool LincolnSchool Pope JohnXXIIISchool OaktonSchool HavenMiddleSchoolLincolnwoodSchool NicholsMiddleSchool EvanstonTownshipHigh School St.AthanasiusSchool M. L. KingJr. ExperimentalLaboratory DawesSchool KingsleySchool FaithChristianAcademy RoycemoreSchool OrringtonSchool Park School WashingtonSchool Chute MiddleSchool Joseph E. HillEducationCenter BeaconAcademy BakerDemonstrationSchool HighlandSchool StephenGale CommunityAcademy Jordan ElementaryCommunity SchoolUCSNRogersPark ETHS DaySchool B1a B1a O1B1aO1O1B1aC2 B1 B1C1 B1 C1 B1 C1B1 RP D4C2 D2 D3B2 D2D4 D4 D4 D1 D1B1 C2C2B2 B1B1 C1 C2C2 C1B1 C2B1B1 B2 B1C1 B2 C1 B1 C1a C2 B1B2 C1 C1 B2 B3C1C1 C2 O1 C2 C1 B1a O1 B2 B2 B2 C2 D3 D2 D2 O1 D4 C1a SheridanLincoln RidgeDodgeDempster ForestCentral Davis Burnham Isabella SheridanGrant Oakton Simpson Emerson Noyes AsburyG r e e n B a y Church Chicago MainCentral ParkHowardGross PointGlenview ElginCrawford SouthMcCormickMcDanielCallanIsabellaIsabella Ri d g e NoyesMcDaniel ForestCentral Sh e r i d a n School Property School Property Buffers 500' 750' 1000' Existing Dispensary Existing Dispensary 1500' Buffer Zoning Districts B1 - Business B1a - Business B2 - Business B3 - Business C1 - Commercial C1a - Commercial Mixed-Use C2 - Commercial D1 - Downtown Fringe D2 - Downtown Retail Core D3 - Downtown Core Development D4 - Downtown Transition O1 - Office RP - Research Park Main Road Local Street City of Evanston Proposed Cannabis Dispensary Zoning Districtswith 500', 750' & 1,000' buffers around Schools 9/24/2019CannabisSchoolBuffersMap.mxdThis map is provided "as is" without warranties of any kind. Seewww.cityofevanston.org/mapdisclaimers.html for more information. ´ 0 0.5 10.25 Mile561 of 685 562 of 685 DRAFT- NOT APPROVED Page 1 of 7 Plan Commission Minutes 9/25/19 MEETING MINUTES PLAN COMMISSION Wednesday, September 25, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Jennifer Draper, Carol Goddard, George Halik, Andrew Pigozzi, Jane Sloss Members Absent: Teri Dubin, John Hewko, Peter Isaac Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Michelle Masoncup, Corporation Counsel Presiding Member: Chairman Lewis 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Lewis called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: September 11, 2019 Minutes from the September 11, 2019 meeting will be reviewed at the next scheduled Plan Commission meeting. 3. NEW BUSINESS A. Map Amendment Howard Street Rezoning 19PLND-0080 A Zoning Ordinance Map Amendment pursuant to City Code Title 6, Zoning, to rezone properties located at 951-1125 Howard Street from the C1 Commercial District to the B2 Business District. Mr. Mangum provided an overview of the proposed map amendment, describing the affected area and explaining the difference between the existing C1 zoning district and the B2 zoning district proposed. Chair Lewis opened the hearing to questions from the Commission 563 of 685 DRAFT- NOT APPROVED Page 2 of 7 Plan Commission Minutes 9/25/19 Commissioner Sloss asked what the parking requirement change would be between the C1 and B2 districts. Mr. Mangum responded that there would be no change in that requirement as it is determined by the land use. He added that a mixed-use development has been proposed which necessitates the need for the rezoning. That development would come before the Plan Commission at a later date. Chair Lewis asked if that development would be allowed under the current zoning to which Mr. Mangum responded no, since it involved dwelling units which are not allowed in the C1 District. Commissioner Pigozzi asked if any existing businesses would be affected unless they wanted to make a change to their space. Mr. Mangum responded no, any existing business not permitted under the new zoning would be legally nonconforming. Chair Lewis asked if the existing businesses would be allowed to expand or improve their property. Mr. Mangum responded that it would depend on the use. If a special use a change to that special use would be needed. If legally non-conforming as the existing pawn shop would be, a major variation would be needed. Commissioner Goddard inquired if there are any other C1 districts located on Howard Street. Mr. Mangum responded that there are two other areas along Howard Street with that zoning. Chair Lewis added that there are about a half-dozen C1 districts in the City as a whole. Chair Lewis then opened the hearing to questions from the public. Hearing none, he then opened the hearing up to public testimony. One person, Jenny Claro of Evergreen Real Estate Group, spoke on behalf of David Block who is working with CJE on a proposed 4-story mixed-use building which is currently under staff review. She stated she was in favor of the rezoning. Chair Lewis then closed the public hearing and the Plan Commission began deliberations. Commissioner Goddard expressed that she thinks the map amendment is an excellent idea and that Howard Street has made strides and this is an outflow of that. Commissioner Draper stated that the existing zoning district was created more to permit shopping centers and that the proposed change is better suited for the street The Commission then reviewed the standards for approval of amendments and agreed that each standard is met. Commissioner Goddard made a motion to recommend approval of the zoning ordinance map amendment for the rezoning from C1. Commissioner Pigozzi 564 of 685 DRAFT- NOT APPROVED Page 3 of 7 Plan Commission Minutes 9/25/19 seconded the motion. A roll call vote was taken and the motion passed, 6-0. Ayes: Draper, Goddard, Halik, Lewis, Pigozzi, Sloss Nays: B. Text Amendment Accessory Recreational Cannabis Use 19PLND-0078 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to create definitions for cannabis related uses, establish any applicable general provisions for such uses, establish any applicable parking requirements for such uses, and amend the permitted and special uses in the Business, Commercial, Downtown, Research Park, Transitional Manufacturing, Industrial, and Special Purpose and Overlay zoning districts. Ms. Jones provided an overview of the proposed text amendment, explaining state regulations, The Compassionate Use of Medical Cannabis Program Act and the Recreational Cannabis Regulation and Tax Program Act that have led to the proposed amendment. She then described the City’s existing medical cannabis dispensary and how its location was determined, other municipality actions, and City Council’s suggestions for this use. Chair Lewis opened the public hearing to questions from the Commission. Commissioner Goddard asked what staff’s line of thinking was prohibiting dispensaries from industrial districts. Ms. Jones responded that the dispensaries are more retail oriented so placing those in the business and commercial districts was a better fit. In the future, the other cannabis uses that are more processing oriented would be better suited in the industrial areas Chair Lewis inquired why the cap on the number of locations mentioned by City Council was not included and if there was any discussion on the possibility of getting a large number of special use applications with a small number of permitted locations. Ms. Jones responded that the cap in locations could be added but could be more related to prohibiting the number of licenses. Ms. Masoncup added that in discussions there was concern of processing a flood of applications if there is a cap of 3 locations. Chicago will have a lottery system set up and the thought was that by including distancing buffers the same effect may occur. Chair Lewis clarified that the Commission is just considering dispensaries and that the urgency is because of the January 1 st enactment of the law. The other uses will be allowed to operate later in the year. Ms. Jones confirmed that this was the case. Commissioner Draper asked for clarification regarding the buffer for the existing 565 of 685 DRAFT- NOT APPROVED Page 4 of 7 Plan Commission Minutes 9/25/19 dispensary. Ms. Jones clarified that the ring around the existing dispensary is for the distance required between dispensaries and that there is some overlap from some of the school buffers near the site. Chair Lewis asked if there was any consideration given to other institutions such as recreation centers such as Fleetwood-Jourdain or Chandler-Newberger with younger populations. Ms. Jones responded that the main consideration for the younger populations that are in schools. Some recreation centers have a wider variety in the age of users that would likely have more oversight for the younger population. Chair Lewis then inquired about the need for the Certificate of Zoning Compliance, what it ensures and if it is required. The Certificate of Zoning Compliance is a general confirmation that the use is allowed within the City or a particular location; this would be a preliminary step. Mr. Mangum added that the section referencing that certificate could be expanded for other cannabis uses that may be permitted by right in which case a Certificate of Zoning Compliance would be required even if a special use was not. Commissioner Halik expressed concern over the security and monitoring aspects of the dispensaries to prevent illegal activity. Ms. Jones stated that while that may not be under Plan Commission’s purview, at a State level the dispensaries are required to have security and monitoring plans as part of their applications. If the use will be a Special Use, conditions could be added as part of the approval of the Special Use Permit. Chair Lewis then opened the hearing to questions from the public. Hearing none he then opened the hearing to public testimony and stated that residents are permitted to submit a request for a continuance in order to rebut testimony presented at the meeting. A total of 3 people spoke, with comments including the following: ● Jeremy Unruh, the director of regulatory affairs for PharmaCann which operates the dispensary on Maple Avenue in the City. He provided a background on himself and PharmaCann, which was started in Illinois 5 years ago. PharmaCann also operates locations in 7 other states. He pointed out the unique situation of Evanston acting as a landlord for the medical cannabis dispensary, then clarified that the use is a land use and not cannabis use which is permitted by the new state legislation. PharmaCann is asking to be authorized to adult-use cannabis from their existing medical cannabis dispensary. He added that there is a 3% tax that can be levied and provide additional revenue. In a similar sized community PharmaCann was able to remit $300,000 in tax revenue in its first 6 months of operation. PharmaCann is now attempting to be able to serve adult-use customers by January 1st which would optimize relationship with community. Existing site has 35 cameras that monitor the perimeter and interior and 90 days of footage is kept. The medical dispensary regulations related to safety and security are the same in the previous and current acts. 566 of 685 DRAFT- NOT APPROVED Page 5 of 7 Plan Commission Minutes 9/25/19 ● Don Williams, Regional Director of Government Relations of MedMen, stated that his company is currently in the process of acquiring PharmaCann. MedMen has been operating since 2010 within 12 states and does cultivation, manufacturing and dispensing but sees itself primarily as a retailer that is mainstreaming and normalizing cannabis. He then went over other aspects of MedMen, including investing in and communicating with the communities they locate in, investing in employees with a livable wage, trainings and providing stock options, having a workforce that is 58% people of color, providing education programs related to cannabis, equity and record expungement. He added that security is taken into consideration and sites have a discreet aesthetic. ● Tyree Crosby stated he is from Evanston and is the Sole Proprietor of Litehouse Dispensing Company LLC and is looking to submit applications for recreational cannabis dispensaries. He is researching, building relationships and keeping up with the status of zoning regulations. Chair Lewis closed the public testimony and asked if the Commissioners had any additional comments or additional questions. Commissioner Pigozzi inquired if Evanston plans to create a lottery system. Mr. Mangum responded that the dispensaries are proposed to be a Special Use and would be subject to a distance requirement. If an applicant meets the requirements they would be considered by the Zoning Board and City Council. No cap has been proposed but if it is needed, an additional process would be proposed if applications exceed the number permitted by the cap. Chair Lewis asked for the reasoning behind proposing a 750 feet buffer. Ms. Masoncup responded that the only regulation the state has is between dispensaries. Council weighed in seeking a buffer for schools. The 750 ft. distance is analogous to the 1,000 ft. Mr. Mangum added that there was some concern that the previous distance requirements were too restrictive and decreasing that distance and eliminating daycares from the required buffer will open up additional possible locations. Chair Lewis asked how signage would be handled. Mr. Mangum responded that there are some regulations in place through the Act for signage, though it is not clear if it is for billboards or dispensary locations, including a 1,000 foot radius from uses such as schools, playgrounds, parks, public transit vehicles, or other public land and cannot make health claims, promote consumption or use images appealing to children. Commissioner Draper clarified that the 1,000 foot distance was solely for signs and not the cannabis dispensaries themselves since the proposed buffer is 750 feet for those sites. Chair Lewis asked Mr. Unruh if he has plans to open other facilities and is he only in the dispensing end or is there intention to vertically integrate and pursue opening other 567 of 685 DRAFT- NOT APPROVED Page 6 of 7 Plan Commission Minutes 9/25/19 types of cannabis businesses. Mr. Unruh responded by explaining that there are 55 existing dispensaries which are dispersed by geography. Downstate Illinois has a larger geography whereas locally, the size is about 2 townships. At the start of the year, the existing 55 dispensaries will have the ability to collocate medical and recreational cannabis product sales as well as locate a secondary site, which does not have to be restricted to the local area but can be anywhere within Bureau of Labor Statistic areas in the State. In the local area, which consists of the entire 9 county area, there are about 35 dispensaries that could be vying for space. Mid-year 2020, there will be 75 Social Equity dispensary licenses that will be awarded. The Social Equity applicants would consist of sites that were negatively impacted by the War on Drugs and meet other socio-economic considerations. After that round, up to 110 dispensaries could be licensed. In addition, there are other cannabis businesses such as infusers, craft growers or processors that will also be licensed. He added that the Zoning Compliance Certificate was relevant in a competitive environment. The Commission then reviewed the standards and felt the amendment would promote business, promote economic vitality and sales revenue with increased traffic. Due to restrictions and requirements within the amendment sites would be compatible with surrounding areas and the Special Use process would help, on a case by case basis, to mitigate possible negative effects. Commissioner Pigozzi made a motion to recommend approval of the proposed text amendment as presented by staff. Commissioner Goddard seconded the motion. A roll call vote was taken and the motion passed, 6-0. Ayes: Draper, Goddard, Halik, Lewis, Pigozzi, Sloss Nays: Commissioner Goddard made a motion to refer future discussion of regulations related to cannabis cultivation centers, processors, transporters, infusers, and craft growers to the Zoning Committee for further review and discussion. Commissioner Pigozzi seconded the motion. A roll call vote was taken and the motion passed, 6-0. Ayes: Draper, Goddard, Halik, Lewis, Pigozzi, Sloss Nays: 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. 568 of 685 DRAFT- NOT APPROVED Page 7 of 7 Plan Commission Minutes 9/25/19 A voice vote was taken and the motion was approved by voice vote 6-0. The meeting was adjourned at 8:09 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 569 of 685 For City Council Meeting of October 14, 2019 Item P2 Ordinance 127-O-19, Map Amendment to Rezone 951-1125 Howard St. from C1 Commercial to B2 Business For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 127-O-19 Granting a Map Amendment at 951-1125 Howard St., to Rezone from the C1 Commercial District to the B2 Business District 19PLND-0080 Date: October 7, 2019 Recommended Action: The Plan Commission and City staff recommend adoption of Ord. 127-O-19 granting a map amendment to rezone the properties located at 951-1125 Howard St. from the current C1 Commercial District to the B2 Business District. The request meets the standards for a map amendment. Proposal Overview The block of Howard St. from Ridge Ave. west to Barton Ave. (951-1125 Howard St.) is currently zoned C1 Commercial. The C1 District’s Purpose Statement is: The C1 commercial district is intended to provide appropriate locations for contemporary shopping developments. Uses such as commercial strips and shopping centers, characterized by large parking areas and multiple tenants shall be encouraged. The C1 district will allow front yard parking but only with appropriate boundary landscaping. The C1 District is intended for small to moderate sized development with automobile- oriented sites. The District allows for uses that are sometimes considered nuisances to residences (such as automobile (gas) service stations, automobile repair establishments, and wholesale establishments), therefore the C1 District does not allow for residential units. This portion of Howard St. is surrounded by the B3 Business District east of Ridge Ave., and the B2 Business District west of Barton Ave. The south side of the street is within the City of Chicago and features a variety of commercial/mixed-use zoning (that does allow residential units). The block proposed for rezoning abuts an alley to the rear Memorandum 570 of 685 (north) and then the R2 Single Family Residential District following the majority of th e block (20 homes) and a small amount of R5 General Residential District zoning (one condo building and one apartment building). In past decades, the existing C1 District was appropriate zoning for the area. However, trends now show automobile usage in urban environments is on the decline, and instead residents prefer to live near or within walkable commercial corridors. Commercial corridors that allow mixed-use buildings where residential units are typically located above ground-floor commercial uses tend to be more vibrant and healthy commercial corridors due to the increased number of residents who patronize the surrounding businesses regularly. Residential units in commercial corridors also add more “eyes on the street” which discourages crime and vandalism. City staff recommends a map amendment to rezone the block to match the adjacent B2 Business District zoning to the west that stretches from Barton Ave. west almost to Ashland Ave. This adjacent B2 District is similarly situated with larger surface parking lots in front yards, uses that may be considered nuisances to adjacent (existing) residences, and smaller buildings that do not serve the highest and best land use possible. The B2 District’s Purpose Statement is: (A) The B2 business district is designed to accommodate and encourage the continued viable use of older, pedestrian oriented shopping areas found throughout the City primarily at arterial roadway intersections and, in some cases, near mass transit facilities. This zoning district encompasses the City's oldest shopping areas whose pedestrian orientation and character it wishes to preserve. (B) These shopping and business areas are primarily neighborhood oriented, however, they can also accommodate specialty stores and service facilities that service a larger market area. The established physical pattern of the district is typically buildings built to the front lot line and continuous bands of storefronts. The provisions of this district 571 of 685 are intended to maintain pedestrian character. (C) Uses in the B2 district may include businesses catering to the daily shopping needs of neighborhood residents, specialty stores that provide retail opportunities that have broader market appeal, retail service uses and professional service uses, offices and financial institutions without drive-up facilities. No individual use in this district should exceed twenty thousand (20,000) square feet in size. Both the existing adjacent B2 District as well as the block proposed for rezoning feature properties ready for redevelopment, and staff has recently fielded a variety of inquiries regarding redevelopment of the area that includes mixed-use buildings with residential units. One such proposal is a request for a Planned Development at 999-1015 Howard St. to expand the existing CJE facility (1015 Howard St.) with a new 4-story primarily affordable multiple family residence with 60 dwelling units. The CJE Planned Development is currently undergoing staff review and is anticipated to proceed through the Planned Development process and Plan Commission this fall or winter of 2020. The CJE Planned Development is not possible unless the subject properties are rezoned. However, City staff feels it is appropriate to rezone the entire block to encourage redevelopment of the block and to reap the benefits of mixed-use development. Since the block abuts an alley and then residential districts with primarily single family residences to the north, it is extremely important to consider the impact of any zoning change. In this case, perhaps the most important aspects of zoning are the regulations for building height and rear yard setbacks. When comparing the existing C1 District regulations to the proposed B2 District regulations, the maximum allowed building height does not increase, and the minimum rear yard setback abutting a residential district does not decrease. Building height in the C1 District is allowed up to 45’ (or 60’ as a Planned Development) while building height in the B2 District is also allowed up to 45’ (or 57’ as a Planned Development). Both Districts require a 15’ rear yard setback when abutting a residential district, which is every property in this scenario (and including a 10’ landscape buffer as a Planned Development). Full comparison charts of zoning regulations for the existing C1 District and the proposed B2 District are attached. Rezoning does mean that some uses that were previously allowed would no longer be allowed (so any such use would thereafter be considered legally nonconforming – no business would be required to close). However, on this block, the Pawnbroker Establishment at 959 Howard St. is the only use that is not an eligible use in the proposed B2 District (and it is not an eligible use in the existing C1 District either – the use is already legally nonconforming). All other existing businesses on the block (including Type 1 & 2 Restaurants, Convenience Store, Retail Goods and Services Establishments, Daycare Center – Adult, Drive-Through Facility, and Medical Offices) are eligible uses in the proposed B2 District. A full comparison chart of eligible permitted and special uses in the existing C1 District and the proposed B2 District are attached. Overall, the change from the C1 District to the B2 District is minimal. Most eligible uses 572 of 685 and building regulations remain the same or are slightly more strict, including building height and the rear yard setback when abutting residential districts. City staff provided outreach to the immediately affected area (951-1125 Howard St. and the block of Dobson to the north that abuts the shared alley) including a letter explaining the proposed rezoning and major implications, comparison of eligible uses, comparison of zoning regulations for structures, comparison of eligible Site Development Allowances for Panned Developments, and frequently asked questions regarding rezoning (all attached). All property owners within 500’ of the subject properties received public notice of the proposed change and Plan Commission public hearing (including properties in Chicago), and the Chicago 49th Ward Alderman’s Office has all documents on hand in the event Chicago residents reach out with questions. Staff is not aware of any opposition to the proposal. Comprehensive Plan The Comprehensive Plan specifically refers to the area on Howard St. just east of Ridge Ave. that is adjacent to the subject area, and states there is the need to “implement a comprehensive redevelopment strategy to enhance the vitality of that portion of the street…”. The proposed rezoning is a redevelopment str ategy that will encourage revitalization of the block west of Ridge Ave. in the same manner. The proposed rezoning is compatible with the overall character of existing development in the immediate vicinity by maintaining similar bulk structure and use reg ulations while also allowing mixed-use residential similar to development on the south (Chicago) side of Howard St. Therefore, and in conjunction with the continuation of the required 15’ rear yard setback when abutting a residential district, the rezoning will not have an adverse effect on the value of adjacent properties. Adequate public facilities and services are already available in the area. Legislative History September 11, 2019 – The case was not heard and was continued to the September 25, 2019 Plan Commission meeting. September 25, 2019 - The Plan Commission unanimously recommended approval of the proposed map amendment. Attachments Proposed Ordinance 127-O-19 Plan Commission Findings for Map Amendment Plan Commission Packet – September 25, 2019 Draft Plan Commission Meeting Minutes Excerpt – September 25, 2019 573 of 685 10/2/2017 127-O-19 AN ORDINANCE Amending the Zoning Map to Rezone 951-1125 Howard Street From the C1 Commercial District to the B2 Business District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 574 of 685 127-O-19 ~2~ WHEREAS, on September 11, 2019, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 19PLND-0080, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place 951-1125 Howard Street from the C1 Commercial District to the B2 Business District. Prior to receiving testimony, the Plan Commission continued case no. 19PLND-0080 to its meeting on September 25, 2019; and WHEREAS, On September 25, 2019, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 19PLND-0080, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place 951-1125 Howard Street from the C1 Commercial District to the B2 Business District; and WHEREAS, the Plan Commission received testimony and made findings pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and unanimously recommended City Council approval thereof; and WHEREAS, at its meeting of October 14, 2019, the Planning and Development Committee of the City Council considered and reviewed the findings and recommendation of approval of the Plan Commission in case no. 19PLND-0080 and recommended City Council approval thereof; and WHEREAS, at its meetings of October 14, 2019 and October 28, 2019, the City Council considered and adopted the records and recommendations of the Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of 575 of 685 127-O-19 ~3~ Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the C1 Commercial District and place them within the B2 Business District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 576 of 685 127-O-19 ~4~ Introduced: _______________, 2019 Adopted: _________________, 2019 Approved: ___________________________, 2019 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Michelle L. Masoncup, Corporation Counsel 577 of 685 127-O-19 ~5~ EXHIBIT A Addresses and PINs of Properties Removed from the C1 Commercial District and Placed Within the B2 Business District Property Address PIN 951-959 Howard St. 11-30-122-058-0000 999 Howard St. 11-30-122-053-0000 11-30-122-052-0000 11-30-122-051-0000 11-30-122-050-0000 11-30-122-049-0000 11-30-122-048-0000 1015 Howard St. 11-30-122-047-0000 11-30-122-046-0000 11-30-122-045-0000 11-30-122-044-0000 11-30-122-043-0000 11-30-122-042-0000 11-30-122-057-0000 1029-1101 Howard St. 11-30-122-037-0000 11-30-122-036-0000 11-30-122-059-0000 1117 Howard St. 11-30-122-032-0000 11-30-122-031-0000 11-30-122-030-0000 11-30-122-029-0000 11-30-122-028-0000 11-30-122-027-0000 11-30-122-026-0000 11-30-122-025-0000 1123-1125 Howard St. 11-30-122-024-0000 578 of 685 127-O-19 ~6~ EXHIBIT B Map of Properties Removed from the C1 Commercial District and Placed Within the B2 Business District 579 of 685 Proposed Map Amendment to Rezone 951-1125 Howard St. (from Ridge Ave. west to Barton Ave.) ↑ from C1 Commercial District to B2 Business District 580 of 685 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF MM AA PP AA MM EE NN DD MM EE NN TT SS In the case of After conducting a public hearing on September 25, 2019, the Plan Commission makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for map amendments specified in Section 6-3-4-5 of the Zoning Ordinance: Standard Finding (A) Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. __X___Met _____Not Met Vote 6-0 (B) Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. __X___Met _____Not Met Vote 6-0 (C) Whether the proposed amendment will have an adverse effect on the value of adjacent properties. __X____Met _____Not Met Vote 6-0 (D) The adequacy of public facilities and services. __X____Met _____Not Met Vote 6-0 Case Number: 19PLND- 0080 Address or Location: 951-1125 Howard St. Applicant: City of Evanston Proposed Amendment: Rezoning from C1 Commercial to B2 Business 581 of 685 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council __X__ approval without conditions _____ denial of the proposed rezoning _____ approval with conditions Attending: Vote: Aye No ___X Jennifer Draper __X__ ____ ___X___ Colby Lewis __X__ _ __ ___X___ George Halik __X__ ____ _______ John Hewko _____ ____ _______ Terri Dubin _____ ____ ___X___ Carol Goddard __X__ ____ _______ Peter Isaac _____ ____ ___X___ Andrew Pigozzi __X__ ____ ___X___ Jane Sloss __X__ ____ 582 of 685 DRAFT- NOT APPROVED Page 1 of 3 Plan Commission Minutes 9/25/19 MEETING MINUTES EXCERPT PLAN COMMISSION Wednesday, September 25, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Jennifer Draper, Carol Goddard, George Halik, Andrew Pigozzi, Jane Sloss Members Absent: Teri Dubin, John Hewko, Peter Isaac Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Michelle Masoncup, Corporation Counsel Presiding Member: Chairman Lewis 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Lewis called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: September 11, 2019 Minutes from the September 11, 2019 meeting will be reviewed at the next scheduled Plan Commission meeting. 3. NEW BUSINESS A. Map Amendment Howard Street Rezoning 19PLND-0080 A Zoning Ordinance Map Amendment pursuant to City Code Title 6, Zoning, to rezone properties located at 951-1125 Howard Street from the C1 Commercial District to the B2 Business District. Mr. Mangum provided an overview of the proposed map amendment, describing the affected area and explaining the difference between the existing C1 zoning district and the B2 zoning district proposed. Chair Lewis opened the hearing to questions from the Commission 583 of 685 DRAFT- NOT APPROVED Page 2 of 3 Plan Commission Minutes 9/25/19 Commissioner Sloss asked what the parking requirement change would be between the C1 and B2 districts. Mr. Mangum responded that there would be no change in that requirement as it is determined by the land use. He added that a mixed-use development has been proposed which necessitates the need for the rezoning. That development would come before the Plan Commission at a later date. Chair Lewis asked if that development would be allowed under the current zoning to which Mr. Mangum responded no, since it involved dwelling units which are not allowed in the C1 District. Commissioner Pigozzi asked if any existing businesses would be affected unless they wanted to make a change to their space. Mr. Mangum responded no, any existing business not permitted under the new zoning would be legally nonconforming. Chair Lewis asked if the existing businesses would be allowed to expand or improve their property. Mr. Mangum responded that it would depend on the use. If a special use a change to that special use would be needed. If legally non-conforming as the existing pawn shop would be, a major variation would be needed. Commissioner Goddard inquired if there are any other C1 districts located on Howard Street. Mr. Mangum responded that there are two other areas along Howard Street with that zoning. Chair Lewis added that there are about a half-dozen C1 districts in the City as a whole. Chair Lewis then opened the hearing to questions from the public. Hearing none, he then opened the hearing up to public testimony. One person, Jenny Claro of Evergreen Real Estate Group, spoke on behalf of David Block who is working with CJE on a proposed 4-story mixed-use building which is currently under staff review. She stated she was in favor of the rezoning. Chair Lewis then closed the public hearing and the Plan Commission began deliberations. Commissioner Goddard expressed that she thinks the map amendment is an excellent idea and that Howard Street has made strides and this is an outflow of that. Commissioner Draper stated that the existing zoning district was created more to permit shopping centers and that the proposed change is better suited for the street The Commission then reviewed the standards for approval of amendments and agreed that each standard is met. Commissioner Goddard made a motion to recommend approval of the zoning ordinance map amendment for the rezoning from C1. Commissioner Pigozzi 584 of 685 DRAFT- NOT APPROVED Page 3 of 3 Plan Commission Minutes 9/25/19 seconded the motion. A roll call vote was taken and the motion passed, 6-0. Ayes: Draper, Goddard, Halik, Lewis, Pigozzi, Sloss Nays: 585 of 685 For City Council Meeting of October 14, 2019 Item P3 Ordinance 115-O-19, Special Use Permit for YWCA at 1215 Church Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning & Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 115-O-19, Special Use for a Community Center – Public and Recreation Center – Public and a Planned Development, YWCA at 1215 Church Street Date: September 16, 2019 Recommended Action: The Plan Commission, Preservation Commission, and staff recommend adoption of Ordinance 115-O-19 for approval of a Special Use to expand a Community Center – Public and a Recreation Center – Public and for a Planned Development to demolish two single family residence-style structures and construct a two-story entrance addition abutting the south façade of the existing YWCA building and a four-story domestic violence shelter abutting the north façade of the existing YWCA building. The proposal includes the following Site Development Allowances: ● Parking Location: Propose parking spaces within the required front yard setback (fronting Church St.) where parking is not permitted in front yards. ● Loading Berth Location: Propose two loading berths within the west interior side yard setback where loading berths are permitted within the building envelope only. ● Impervious Surface Coverage: Propose 75.5% impervious surface coverage where a maximum 55% is allowed. ● Building Height: Propose 4 stories at 42.4’ height for a flat roof where a maximum 2.5 stories or 35’ to the peak for a sloped roof is allowed. ● Unenclosed Loading Berth: Propose 2 open loading berths within the side yard/front yard where open loading berths are only permitted within a rear yard. Livability Benefits: Equity & Empowerment: Support quality human service programs Health & Safety: Promote healthy, active lifestyles Health & Safety: Prevent and reduce violence Memorandum 586 of 685 Rendering: New 2-story entrance in place of demolished single family residence-style structure (view from Ridge Ave. near Church St): Rendering: New 4-story domestic violence shelter and parking lot in place of demolished single family-style structure (view from Ridge Ave. at north end of site): 587 of 685 Site Layout: The applicant proposes to demolish the south portion of the existing YWCA complex that was originally constructed as a single family residence and modified over time to house the YWCA domestic violence shelter, and to demolish the existing detached single family residential building at the north end of the site that is currently used for temporary YWCA staff offices. In place of the demolished domestic violence shelter, a new public entrance to the YWCA will be created in a modest addition to the existing recreation building. The addition will include a second story connection to a new attached 4-story domestic violence shelter proposed at the north end of the building. The proposal includes improvements to parking and site circulation, one curb cut to Ridge Ave. for the domestic violence shelter in place of the existing single family residence (temporary office use) curb cut, and infill of existing right-of-way steps from the public sidewalk at Ridge Ave. N → YWCA Proposed Planned Development The site consists of three parcels west of Ridge Ave. and north of Church St. The current YWCA campus consists of the largest parcel at the corner, and includes the YWCA administration offices, pool and recreational facility, and domestic violence shelter. The next parcel north (previously known as 1726 Ridge Ave.) featured a single 588 of 685 family residence that was torn down in 2017 and is currently used as a temporary parking lot. The northernmost parcel (previously known as 1730 Ridge Ave.) currently features a single family residence that the YWCA is temporarily using for administrative offices. The south portion of the property is located within the Ridge Historic District. The boundary line of the historic district follows the connecting wall of the existing domestic violence shelter (single family residence style building) and the remainder of the YWCA building. The entire shelter is within the Ridge Historic District, therefore the demolition of that building and the new construction in that area (new entrance) is within the purview of the Historic Preservation Commission. The YWCA obtained a Certificate of Appropriateness (COA), as well as an advisory review of the entire Planned Development, from the Preservation Commission on July 23, 2019. At the August 7, 2019 Plan Commission hearing, neighbors to the west of the YWCA campus requested relocation of the dumpster enclosure that was proposed to abut the property line, and the Plan Commission recommended additional landscaping along the west portion of the property. Following the hearing, the site plan/landscaping plan was modified to relocate the dumpster enclosure further east against the façade of the existing building, and additional landscaping was added where possible. Site Layout: The existing recreation building that was constructed in the 1970’s will not physically change on the exterior other than the enlargement of 3 ground floor windows on the Ridge Ave. facade, and repair and painting with orange accents around other windows and doors. The indoor facilities including the pool will remain open throughout construction. Upgrades will be made to the locker rooms, and additional family/non- gender bathrooms will be added. Some existing offices will be reconfigured into classrooms and conference rooms. The existing domestic violence shelter that is located in the single family residence style building that is attached to the south end of the recreation building will be demolished because it is now economically and operationally obsolete to the YWCA. The existing structure does not provide adequate safety and security given the use, the interior layout does not fit the programming needs for families seeking shelter, the facility is not ADA accessible, and significant building upgrades are needed. That area will be redeveloped to include a modern curtain-wall entrance and a reconfigured parking lot with a looped drop-off near the entrance. The new main entrance (and all new entrances) will be ADA accessible. The parking lot will serve the public and employees (but not the domestic violence occupants who have a separate parking lot) and will continue to have ingress/egress from Church St. The parking lot will increase the on-site parking from 49 spaces to 66 spaces in the main lot (plus 12 spaces in the domestic violence parking lot). 589 of 685 The new 4-story domestic violence shelter will be attached to the north of the existing recreation building where there is currently a temporary gravel parking lot and a single family residence was demolished in 2018. This addition will provide supportive services on the first floor, administration on the second floor, and a total of 23 shelter units on floors 3-4. A new parking lot with a curb cut to Ridge Ave. will be constructed for the domestic violence shelter occupants only. A gated and secured private area for the domestic violence shelter occupants is located at the west edge of the YWCA campus that is obscured from the public view. This private area will feature a garden, play structure, and access to private bicycle parking. A second story addition will connect the new main entrance at the south end of the building to the new domestic violence shelter with a secure access point for staff. The second story addition falls behind the recreation building’s front gable roo fline and is not visible from Ridge Ave. beyond the new entrance. Additional landscaping is proposed throughout the property and within the reconfigured parking lot, and existing landscaping will be properly pruned. The demolition of the existing domestic violence shelter and construction of the new one will increase the massing of the campus towards the north end of the property and decrease it to the south. The modern style of the additions are appropriate given the recreational use of the YWCA, and orange accent elements are provided throughout the structures as the official YWCA color scheme. Building materials for the additions include white or off- white precast concrete scored for the depth and feel of lap siding, thin brick (not a pressed imprint) lighter in color than the existing structure, and orange accents around some windows. The applicant agrees to use bird-friendly fritted glass at floors 1-2 where migratory birds are most likely to be injured by clear glass. The applicant worked with staff, as recommended by the DAPR Committee and Plan Commission, to improve the exterior design of the building additions to both soften the institutional look of the new domestic violence shelter, and improve the overall complementary aesthetics between the existing facility and additions. The current renderings achieve those desires while staying within the constraints of the YWCA budget, and are recommended for approval by staff. Since the design of the 2-story entry addition has changed since the Preservation Commission granted a Certificate of Appropriateness (for the design of the structure that is within the Ridge Historic District), the Preservation Commission will review the changes before a building permit may be issued. Compliance with the Zoning Ordinance: The intent of the R4 General Residential District is “to provide for a mix of residential types at a moderate density including multiple -family dwellings, two-family dwellings, townhouses, and single-family attached and detached dwellings.” Additionally, the R4 District allows for Special Use approval for specific institutional and community uses such as the operations of the YWCA. 590 of 685 The applicant requests to expand the existing Special Use for a Community Center – Public, and Recreation Center – Public for the YWCA. The new domestic violence shelter is a permitted use as a Shelter for Abused Persons. Zoning Ordinance Use: Zoning Ordinance Definition: Community Center - Public A place, structure, area or other facility that is open to the public, under the jurisdiction of a public or nonprofit agency, and is used for community recreation, education and/or service activities. A community center may include, but is not limited to, the following uses: auditorium, multipurpose room, gymnasium, meeting space, open space, playground, playing courts, playing field, and swimming pool. Community center does not include retail services, membership organizations, commercial indoor recreation, commercial outdoor recreation, transitional shelter, transitional treatment facility, short or long term care facility. Recreation Center – Public A place, structure, area or other facility used for and providing recreation programs and facilities generally open to the public and designed to accommodate and serve significant segments of the community. Shelter for Abused Persons A building, or portion thereof, in which residential accommodations are provided on an emergency basis for persons who are victims of abusive treatment. The operations of the Community Center – Public, and Recreation Center – Public use will not change. The existing recreation building, which was built in the 1970’s, is approximately 6 to 7 times the size of the existing domestic violence shelter that will be demolished. The recreation building houses administration offices, conference rooms, classrooms, locker rooms, and the pool. With the proposed additions, some interior spaces in the recreation building will be altered to better fit the YWCA operations and provide additional conference rooms. With a better interior layout, YWCA programming may moderately increase as space allows. Although the operations of the facility will remain the same, the two-story entrance addition and improved parking lot triggers new Special Uses. The YWCA has operated under Special Use approval since at least 1969 (Ord. 19-O-69) and was granted an expansion to the Special Use in 2018 (Ord. 68-O- 18) to expand the use and temporarily utilize the single family residential structure at the north end of the property for administrative offices. Staff is not aware of any complaints or zoning violations related to the existing Special Use approval. The construction of the new 4-story domestic violence shelter is a permitted use as a Shelter for Abused Persons. The new facility will provide a secure entry at the rear for the domestic violence shelter occupants, supportive services on the first floor, 591 of 685 administration on the second floor, and a total of 23 shelter units on floors 3-4. The shelter units will be constructed similar to a hotel with connecting suite doors so that units can flexibly increase the number of rooms for larger families when needed. A separate entrance for staff is located off of the north parking lot, though staff will be directed to park in the main parking lot off of Church St. to discourage the use of the Ridge Ave. curb cut. The new domestic violence shelter is purposefully located away from the public portion of the YWCA campus to separate the public users and provide a sense of security and anonymity for the shelter users. The applicant requests five Site Development Allowances: Site Development Allowance Requested Required / Max. Permitted in the R4 District Site Development Allowance Max. Proposed Parking Location Not within required front yard setback (Church St.) N/A Parking spaces located within the required front yard setback Loading Berth Location Within building envelope only N/A 2 loading berths located within the west interior side yard setback Impervious Surface Coverage 55% max No max 75.5% Building Height 2.5 stories or 35’ to the peak for a sloped roof +12’ = 47’ 4 stories and 42.4’ height for a flat roof Unenclosed Loading Berth Open to the sky when located in the rear yard only N/A 2 open loading berths within the side yard/front yard Parking Location: The applicant proposes to increase the size of the existing surface parking lot and reconfigure the parking layout to improve vehicular circulation and drop-offs on the site. There is currently parking located within the front yard setback (Church St. frontage). A Site Development Allowance is necessary to increase and reconfigure the parking lot. The existing parking lot features 49 parking spaces (plus the temporary unstriped gravel lot at 1726 Ridge Ave. where the single family residence was torn down in 2018). The Zoning Ordinance requires a total of 67 parking spaces on the campus for all proposed uses and new and existing structures. The reconfigured parking lot features 78 total parking spaces, 12 of which are located in the north lot near the domestic violence 592 of 685 shelter and are intended for occupants of the shelter only. If the parking spaces that are within the front yard were eliminated to comply with the Zoning Ordinance, there would not be enough on-site parking for the facility. Loading Berth Location: One of the loading berths is proposed within the west interior side yard setback. At the closest point to property lines, the loading berth is approximately 4’ (where 10’ is required) from the abutting property line that serves as the rear lot line of single family residences that front Asbury Ave. A privacy fence is proposed to minimize any impact on the adjacent single family residences, and given the YWCA use, the loading berths will rarely be used. Impervious Surface Coverage: The building additions and reconfigured parking lot hardscape increase the impervious surface coverage on the property to 75.5% where a maximum of 55% is permitted. Institutional and community uses such as the YWCA that typically feature surface parking lots are usually unable to comply with the residential impervious surface requirement. The impervious surface regulation is intended for small-scale residential developments that are not required to implement underground storm-water management or tie in to the City’s storm-water system. Since this development is larger in scale and is not residential in nature, the project must follow the requirements of the Metropolitan Water Reclamation District (MWRD) with on-site storm-water control. Therefore, 75.5% impervious surface coverage on the property should not cause drainage issues to surrounding properties and does meet the intent of the Zoning Ordinance. Building Height: The applicant proposes a building height of 4 stories and 42.4’ to the roof of the 4 -story domestic violence shelter. Since the R4 District is primarily intended for residential uses, the maximum allowed building height is 2.5 stories or 35’ to the peak for a sloped roof. While it is appropriate to limit residential structures to 2.5 storie s or 35’ in height, institutional and community uses such as the YWCA can benefit from additional height when appropriate to the surrounding neighborhood. The FARA building immediately north of the YWCA campus is a tall 3-story building, and the next building north is a 6- story condominium (1800 Ridge Ave.). Additionally, the multiple-family residential buildings to the east across Ridge Ave. are 3 stories (1703-1713 Ridge Ave.) and 8 stories (1717 Ridge Ave.). Structures to the west are primarily single family residences that are within the maximum height allowed. Structures to the south include some single family (attached and detached) structures that comply with the maximum height allowed, and then multiple institutional uses (NU Police Station, Roycemore School) that are taller and in similar scale to the proposed YWCA expansion. With a building height of 4 stories (for the domestic violence shelter; the south addition is within the maximum height at 2 stories), the YWCA campus will act as a buffer that steps down from the larger scale and higher intensity uses to the north and east to the single family 593 of 685 residences to the south and west. Unenclosed Loading Berth: The 2 loading berths that are within the west interior side yard setback are also open/unenclosed loading berths that are not within the rear yard as required by the Zoning Ordinance. The YWCA programming does not have a high demand for loading areas and rarely receives deliveries. The loading berths will be used primarily for move- in and move-out at the domestic violence shelter. It is not feasible to locate the loading berths in the rear yard unless a significant amount of the north parking lot is removed, which would eliminate parking needed for the domestic violence shelter occupants. In the proposed location, moving trucks will park and then items will be walked through the gated access behind the existing YWCA building over to the domestic violence shelter entrance. The proposed location is to the west of the existing YWCA structure where it is largely obscured by landscaping and parked vehicles from both the Church St. and Ridge Ave. viewpoints. The intent of the Zoning Ordinance is to obscure unsightly loading berths from view, therefore the requested Site Development Allowance meets the intent of the Zoning Ordinance. Parking and Traffic: Terra Engineering conducted a traffic study in August, 2018, and also aggregated data from other recent traffic studies done by KLOA and City staff that occurred when school was in session so that school traffic could be accounted for. The study found that since the recreational operation of the YWCA campus will remain the same, there will be no increase in traffic volume related to the recreational uses. With the reconfiguration of interior conference rooms, classrooms, and offices (including additional staff offices in the domestic violence shelter), a slight increase in YWCA staffing is expected and therefore a slight increase in traffic volume is anticipated. Staff will be encouraged to use the main parking lot off of Church St. The new domestic violence shelter will increase the estimated bed count at the facility from 25 existing beds to 42 beds. Based on this increase, Terra Engineering found there will be a small increase in expected traffic volumes at the north parking lot. This north parking lot is accessed via Ridge Ave. only, and will be limited to a right-in, right- out only to maintain traffic safety. The applicant is exploring adding a pork chop to the curb cut to further encourage the right-in, right-out. At the most impactful time, the traffic study found the north parking lot is expected to serve a peak PM volume of 6 vehicles entering and 5 vehicles exiting onto Ridge Ave. There is no public access to the YWCA facility from the north parking lot. Adequate signage will be installed to clarify the public parking and main entrance to the campus is via Church St. The proposed curb cut on Ridge Ave. for the domestic violence shelter will replace the existing curb cut to the single family residential structure at the north end of the site. The new curb cut will be located further south where there is currently a cutout in the right- 594 of 685 of-way retaining wall for concrete steps. Although a curb cut on Ridge Ave. is not ideal, it is necessary for the operations of the domestic violence shelter. The new curb cut will also require modification to the existing public sidewalk to accommodate the grade change at the new driveway apron. The public sidewalk will be reconfigured to slope down to the apron grade, similar to the situation at the driveway apron of the FARA building immediately north. Trip data was collected for existing conditions (with a 15% increase built in to align with other traffic studies done during the school year instead of summer time) and proposed conditions with the new development (and including typical traffic volume increases of 5% growth to the year 2023): The study concludes that the only quantifiable change to the level of traffic at the analyzed intersections is the weekday PM right turn onto Ridge Ave. from Clark St., which is anticipated to decrease in service from a B to C level by 2023 whether the YWCA expansion occurs or not. The existing and proposed weekday PM traffic at Asbury Ave. and Church St. is a D, which is not optimal but is not due to, or further impacted by the YWCA proposal. As a public benefit, the applicant agrees to infill the 3 other concrete steps that are within the right-of-way at the retaining wall that lead directly to Ridge Ave. The steps are a safety hazard because they encourage drop-offs and ride-share pick-ups on Ridge Ave., so infill of the steps will improve traffic safety. The voids where the steps were located will be replaced with matching limestone. Public Benefits: The applicant has committed to provide the following public benefits as part of the Planned Development proposal: 1. As a non-profit institution, continue to provide community services and support to the general public and those in need through the elimination of racism, empowering women, and promoting peace, justice, freedom, and dignity for all, under the general operations of the YWCA. Such services include, but are not limited to, indoor recreational activities, social services, counseling, and a domestic violence shelter. 2. Streetscape improvements along Ridge Ave. including the removal of concrete retaining wall steps in the right-of-way adjacent to the subject property and replacement with limestone to match the retaining wall. 3. Utilization of bird-friendly measures such as fritted glass on floors 1-2 to mitigate harm to migratory birds. 4. A commitment to hiring and working with Minority Business Enterprises (MBE) Women Business Enterprises (WBE), Disadvantaged Business Enterprises (DBE) and Small Business Enterprises (SB E) on this project. The project will include MBE/WBE subcontractors and suppliers with a 595 of 685 goal that in aggregate make up 10% of the construction budget. The proposed YWCA expansion is in itself a substantial public benefit due to the services the facility provides to the community. Additionally, as a non-profit institution, the proposal will not result in a profit like a typical Planned Development, therefore, the requested public benefits are limited in scope. Conditions: In addition to the stated public benefits, the applicant agrees to the following conditions: 1. The applicant must agree to a Construction Management Plan (CMP) before issuance of the building permit. 2. The proposed planned development shall substantially conform to the documents and testimony on record. 3. The applicant shall obtain all necessary permits for demolition of structures including but not limited to municipal, county, and federal d emolition permits for the removal of the single family residences and specifically the single family residence structure that is located within the federal historic district and National Register of Historic Places that requires a Section 106 Review. 4. The development shall comply with the City of Evanston Green Building Ordinance. 5. The portion of the building located within the local Ridge Historic District shall be reviewed for compliance with the Standards of the Preservation Ordinance and is subject to a final Certificate of Appropriateness. 6. Refuse pickup shall be prohibited at the property between the hours of 9pm - 9am daily. Standards of Approval: The proposed development must satisfy the Standards for Special Use in Section 6-3-5- 10, the Standard for Planned Development in Section 6-3-6-9, and the standards and guidelines established for Planned Developments in the R4 General Residential District. (Section 6-8-1-10). Staff finds that, with additional improvement to the aesthetic design of the additions, the proposed Planned Development meets the Standards for approval. Standards for Special Use (Section 6-3-5-10) A Planned Development, Community Center - Public, and Recreation Center - Public, are all eligible special uses in the R4 General Residential District. The proposal follows the purposes and policies outlined in the Comprehensive Plan and the Zoning Ordinance. The proposed development will not cause a negative cumulative effect when considered in conjunction with other special uses in the area. Surrounding uses include single family (attached and detached) residences, office, and high density multiple family residences. There are no similar Community Center - Public, or Recreation Center - 596 of 685 Public in the immediate area. The proposal can be adequately served by public facility infrastructure already available. The demolition of the old domestic violence shelter will include capping off utilities as appropriate, and additional utility connections will be added as necessary for the new construction. Above ground utility equipment will be buried underground where possible. The removal of the concrete steps that lead directly to Ridge Ave. will eliminate a current traffic hazard by discouraging drop-offs on Ridge Ave. The applicant submitted a traffic study that found there will be virtually no impact to the surrounding intersections due to the expanded YWCA. The applicant agrees to make the new curb cut on Ridge Ave. a right-in and right-out only for traffic safety. Finally, the proposal meets all zoning requirements except for the five site development allowances requested and outlined above. Standards and Guidelines for Planned Developments in R4 General Residential District (Sections 6-3-6-9 and 6-8-1-10) The proposed Planned Development complies with the purposes and intent of the Zoning Ordinance. The proposal will reduce the bulk of structures at the south end of the property and locate the larger 4-story structure at the north end of the property near other properties that feature similar massing. The proposal is consistent with the vision and goals of the Comprehensive Plan for redevelopment and improvements to needed and valuable community and social services institutions such as the YWCA. Legislative History: August 7, 2019 – The Plan Commission found the proposed development at the YWCA campus will improve facilities and operations that positively benefit the greater Evanston community. The Plan Commission recommended approval 5-1 of the Planned Development with the public benefits and conditions previously listed as well as the following conditions: 1. Increase landscaping on the west to the satisfaction of City staff. 2. Trash pickup is prohibited before 9am. July 31, 2019 - The Design & Project Review (DAPR) Committee expressed concern regarding the Ridge Ave. curb cut but felt the addition of a traffic pork chop that would further regulate the access as right-in and right-out only, along with signage and parking for staff at the main parking lot to the south, would mitigate traffic issues. The Committee unanimously recommended approval of the proposal, with the condition the applicant continue to work on the design of the additions to better blend with the existing building and to soften the institutional appearance of the domestic violence shelter. July 23, 2019 – The Preservation Commission reviewed a Certificate of Appropriateness 597 of 685 (COA) application for the demolition of the single family residential style structure at the south end of the property that is current used as the domestic violence shelter and is within the Ridge Historic District. The structure is not a local Landmark and is not contributing to the Historic District. The Commission found that the structure holds no historic significance that should be preserved given the features of the current structure and changes in the immediate context since the district boundary was established. The Preservation Commission granted the COA for demolition, as well as a COA for the new 2-story entrance addition that will be constructed in its place. The proposed 4-story domestic violence shelter at the north end of the property is not within the Ridge Historic District boundary. However, since a portion of the Planned Development is within the District, the Commission reviewed the entire proposal and made an advisory recommendation for continued review of the Planned Development since the proposal does not have any historic preservation impact. Attachments Proposed Ordinance 115-O-19 Site Plan and Renderings Plan Commission Packet of August 7, 2019 Plan Commission Meeting Minutes Excerpt of August 7, 2019 Preservation Commission Meeting Minutes of July 23, 2019 598 of 685 9/15/2019 115-O-19 AN ORDINANCE Granting a Special Use Permit for a Planned Development Located at 1215 Church Street and 1726-1730 Ridge Avenue in the R4 General Residential District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 599 of 685 115-O-19 ~2~ WHEREAS, Evanston/Northshore YWCA (“Applicant”), the Applicant for the proposed development located at 1215 Church Street and 1726-1730 Ridge Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses”, Section 6-3-6, “Planned Developments”, and Subsection 6-8-5-3 “Planned Developments” in the R4 General Residential District (“R4 District”), to permit the further construction and operation of a Planned Development with a Community Center (Public) and Recreation Center (Public) at the Subject Property in the R4 District; and WHEREAS, the Applicant sought approval for an addition and expansion of the existing special use, and for a Planned Development to demolish the single family residential structure and construct a two (2) story entrance on the south facade to the existing administration center and pool building; demolish another single family residential structure and construct a four (4) story addition for a Shelt er for Abused Persons and administration offices at the north end of the property; construct a second - story addition to provide connection between the two structures; and expand and reconfigure the existing parking lots to provide seventy (78) parking spac es, in the R4 District.; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to (1) parking located within the required twenty-seven (27) foot front yard setback where parking is not permitted, (2) parking (loading zone) located within the required ten (10) foot west interior side yard setback where parking is not permitted, (3) 600 of 685 115-O-19 ~3~ impervious surface coverage of seventy-five and one half (75.5) percent where fifty-five (55) percent is the maximum permitted, (4) a building height of forty -two (42) feet and four (4) inches and four (4) stories where only thirty-five (35) feet and two and one half (2.5) stories are permitted, and (5) an open loadin g zone located in the front yard where the Code only permits open loading zones to be located in rear yards ; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances from the normal district regulations established in the Zoning Ordinance; and WHEREAS, on July 23, 2019, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Preservation Ordinance, the Preservation Commission held a meeting on the Certificate of Appropriateness for the demolition of the single family residential structure located in the Ridge Historic District, a Certificate of Appropriateness for the construction of the two (2) story entrance on the south facade, and an advisory review of the application for a Special Use Permit for a Planned Development, case no. 19PLND-0069, heard extensive testimony and public comment, made written minutes, findings, and recommendations; and WHEREAS, the Preservation Commission’s written findings state that the application for the proposed Planned Development does meet the applicable standards set forth for a Certificate of Appropriateness in Subsection 2-8-9 of the Preservation Ordinance; and WHEREAS, on July 23, 2019, the Preservation Commission granted the Certificate of Appropriateness and recommended the Plan Commission and City Council approve the application; and 601 of 685 115-O-19 ~4~ WHEREAS, on August 7, 2019, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Special Use Permit for a Planned Development, case no. 19PLND-0069, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application for the proposed Planned Development does meet applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the R4 District per Subsection 6-8-5-3 of the Zoning Ordinance; and WHEREAS, on August 7, 2019, the Plan Commission recommended the City Council approve the application; and WHEREAS, on September 23, 2019, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act, the Preservation Ordinance, and the Zoning Ordinance, received input from the public, carefully considered the findings and recommendation for approval of the Preservation Commission and Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, at its meetings of September 23, 2019 and October 14, 2019, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, received additional public comment, made certain findings, and adopted said recommendation; and 602 of 685 115-O-19 ~5~ WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permit applied for in case no. 19PLND- 0069, to allow the demolition of the single family residential structure and construction of a two (2) story entrance on the south facade to the existing administration center and pool building, demolition of a single family residential structure and construction of a four (4) story addition for a Shelter for Abused Persons and administration offices at the north end of the property, construction of a second-story addition to provide connection between the two structures, and expansion and reconfiguration of the parking lots to provide seventy (78) parking spaces, in the R4 General Residential District. SECTION 3: The City Council hereby grants the following Site Development Allowances: (A) Parking within the setback: A site development allowance is hereby granted to permit parking located within the required twenty-seven (27) foot front yard setback on Church Street where parking is not permitted pursuant to Section 6-8- 5-7(B) of the Zoning Code. (B) Loading Berth Location: A site development allowance is hereby granted to permit parking (loading zone) located within the required ten (10) foot west 603 of 685 115-O-19 ~6~ interior side yard setback where parking is not permitted under Section 6-8-5-7 (B) of the Zoning Code. (C) Impervious Surface Coverage: A site development allowance is hereby granted to permit impervious surface coverage of seventy-five and one half (75.5) percent where fifty-five (55) percent is the maximum permitted by Section 6-8-5-9 of the Zoning Code. (D) Building Height: A site development allowance is hereby granted to permit a building height of forty-two (42) feet and four (4) inches and four (4) stories where only thirty-five (35) feet and two and one half (2.5) stories are allowed under Section 6-8-5-8 of the Zoning Code. (E) Unenclosed Loading Berth: A site development allowance is hereby granted to permit an open loading zone located in the front yard where Zoning Code section 6-16-4-1(B) only permits loading zones to be located in rear yards SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this Ordinance in substantial compliance with: the terms of this Ordinance; the Site Plan in Exhibit B, attached hereto and incorporated herein by reference; all applicable legislation; the Applicant’s testimony and representations to the Preservation Commission, Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction phasing/staging plans; construction hours; site access including traffic and pedestrian safety plans; contractor parking; damage control and vibration monitoring; construction exhibits; project communication and signage. (C) Demolition Permit: The applicant shall obtain all necessary permits for demolition of structures including but not limited to municipal, county, and federal demolition permits for the removal of the single family residences and specifically 604 of 685 115-O-19 ~7~ the single family residential structure that is located within the Federal Historic District and National Register of Historic Places that requires Section 106 Review. (D) Streetscaping: The applicant shall improve the Church St. and Ridge Ave. right- of ways as depicted in Exhibit B. attached hereto and incorporated herein by reference, including the removal and reconfiguration of curb cuts, and removal of concrete steps and replacement with matching limestone wall. (E) Green Building Ordinance: The development shall comply with the City of Evanston Green Building Ordinance. (F) Preservation Commission: The portion of the building located within the local Ridge Historic District shall be reviewed for compliance with the Standards of the Preservation Ordinance and is subject to a final Certificate of Appropriateness. (G) Waste: Refuse pickup shall be prohibited at the property between the hours of 9pm - 9am daily. (H) MBE Hiring: A commitment to hiring and working with Minority Business Enterprises (MBE) Women Business Enterprises (WBE), Disadvantaged Business Enterprises (DBE) and Small Business Enterprises (SBE) on this project. The project will include MBE/WBE subcontractors and suppliers with a goal that in aggregate make up 10% of the construction budget. (I) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and 605 of 685 115-O-19 ~8~ development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 606 of 685 115-O-19 ~9~ EXHIBIT A Legal Description PARCEL 1 (1730 RIDGE AVE.): THE NORTH HALF (EXCEPT THE WEST 25 FEET THEREOF AND EXCEPT THE SOUTH 10 FEET) OF LOT 8 IN CIRCUIT COURT PARTITIONS OF LOTS 23 AND 25 IN COUNTY CLERK'S DIVISION OF UNSUBDIVIDED LAND IN THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-121-010-0000 PARCEL 2 (1726 RIDGE AVE.): THE SOUTH HALF OF LOT 8 AND THE SOUTH 10 FEET (EXCEPT THE WEST 25 FEET) OF THE NORTH HALF OF LOT 8 IN CIRCUIT COURT PARTITION OF LOTS 23 AND 25 IN COUNTY CLERK'S DIVISION OF UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-121-011-0000 PARCEL 3 (1215 CHURCH ST.): LOT 1 IN YOUNG WOMEN'S CHRISTIAN ASSOCIATION CONSOLIDATION IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 11-18-121-010-0000, 11-18-121-011-0000, 11-18-121-018-0000 COMMONLY KNOWN AS: 1215 Ridge Avenue & 1726-1730 Ridge Avenue, Evanston, IL 60201 607 of 685 115-O-19 ~10~ EXHIBIT B Site Plan/Landscape Plan 608 of 685 LANDON BONE BAKER A R C H I T E C T S 1625 w carroll avenue chicago, il 60612 p 312.988.9100 f 312.829.3302 www.landonbonebaker.com SITE PLAN YWCA Evanston/North Shore 9/11/201934567891011121347 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 33 34 35 36 37 38 39 40 41 42 17 18 19 20 21 22 23 10 11 12 13 14 15 16 24 25 26 27 28 29 30 31 32 1 2 3 4 5 6 7 143444546 8 9 227'25'5'27'5'25'15'16'16'8'-6"TYP.18'24'18' 8'-6" TYP 8'-6"10'10' 8'-6" TYP 8'-6" TYP 24'75'-3" 18' 23'-11" 5' 16'-9" 24'35'EXISTING CURB CUT 33'-1" NEW CURB CUT 49'-4"15'6'5'39'-6"13' 29'-2" 14'-6"19'-6"19'-6"10'16'-9"16'-9" 16' 16' 8'-6" TY P 9 6 ' - 7 " F I R E CONN EC T ION TO H YDR A N T 19'-11"4'-4"43'-11"4'-4"71'-9"4'-4"208'-8"9"13'-2"9"6,441 sq ft 15,070 sq ft PROPERTY LINE PROPERTY LINE PROPERTY LINE PROPERTY LINE MECHANICAL SCREEN STEEL AND WOOD FENCE - SEE LANDSCAPE PRECAST CONCRETE WALL STEEL AND WOOD FENCE AROUND REFUSE ENCLOSURE PLAYGROUND EQUIPMENT (SEE LANDSCAPE) LOADING ZONE RIGHT TURN IN RIGHT TURN OUT ONLY FIRE DEPARTMENT CONNECTION PATCH RETAINING WALL WHERE STAIRS ARE REMOVED. INFILL BEHIND WALL TO MATCH LANDSCAPE PATCH RETAINING WALL WHERE STAIRS ARE REMOVED. INFILL BEHIND WALL TO MATCH LANDSCAPE PATCH RETAINING WALL WHERE STAIRS ARE REMOVED. INFILL BEHIND WALL TO MATCH LANDSCAPE DESIGNATED EV PARKING STEEL WOOD FENCE (SEE LANDSCAPE) STEEL WOOD FENCE (SEE LANDSCAPE) STEEL WOOD FENCE (SEE LANDSCAPE) STEEL WOOD FENCE (SEE LANDSCAPE) STEEL WOOD FENCE (SEE LANDSCAPE) STEEL AND WOOD FENCE - SEE LANDSCAPE TRAFFIC CONTROL SIGNAGE RESTRICTED AREA 13 PARKING SPACES 66 PARKING SPACES 25'-0" REAR YARD SETBACK 25 '-0" REAR YARD S E T B A C K 5 '-0 " REAR YARD P A R K I N G S E T B A C K 15'-0" SIDE YARDSETBACK5'-0" SIDE YARD SETBACK27'-0" FRONT YARD SETBACK 27'-0" FRONT YARD SETBACK RIDGE AVENUECHURCH STREETYWCA ENTRY ADMIN ENTRY DONATION DROP-OFF EVEV EVEV DV SHELTER ENTRY 58'-6"25'2ND-STORY WALKWAY NEW CONSTRUCTION DV SUPPORT AND ADMIN. CENTER 4-STORY NEW CONSTRUCTION MECH. EQUIP. RESIDENT COURT AND GARDEN YWCA CENTER (EXISTING) EXISTING TRANSFORMER 609 of 685 115-O-19 ~11~ EXHIBIT C Elevations/Renderings 610 of 685 LANDON BONE BAKER A R C H I T E C T S 1625 w carroll avenue chicago, il 60612 p 312.988.9100 f 312.829.3302 www.landonbonebaker.com Updated Renderings - North Entry YWCA Evanston/North Shore 9/11/2019 611 of 685 LANDON BONE BAKER A R C H I T E C T S 1625 w carroll avenue chicago, il 60612 p 312.988.9100 f 312.829.3302 www.landonbonebaker.com Updated Renderings - South Entry YWCA Evanston/North Shore 9/11/2019 612 of 685 DRAFT- NOT APPROVED Page 1 of 6 Plan Commission Minutes 8/7/19 MEETING MINUTES EXCERPT PLAN COMMISSION Wednesday, August 7, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Peter Isaac (Vice-Chair), Terri Dubin, Carol Goddard, George Halik, Jane Sloss Members Absent: Jennifer Draper, Andrew Pigozzi Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Hugh DuBose, Assistant City Attorney Presiding Member: Chairman Lewis 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Lewis called the meeting to order at 7:02 P.M. 2. APPROVAL OF MEETING MINUTES: July 24, 2019 Commissioner Isaac then made a motion to approve the minutes as amended, seconded by Commissioner Goddard. The Commission voted, 5-0, with one abstention to approve the minutes of July 24, 2019. 3. NEW BUSINESS A. Planned Development 1215 Church St. 19PLND-0069 YWCA Evanston/North Shore YWCA Evanston/North Shore submits for a Special Use for a Community Center - Public, and Recreation Center - Public, to allow for addition and expansion of the existing special use, and for a Planned Development to demolish two extant residential buildings and construct a 2-story entrance on the south facade of the existing administration center and pool building, construct a 4-story addition at the north end of the property, construct a 2nd-story addition to provide connection between the two structures, and to provide 78 parking spaces, in the R4 General Residential District. Site development allowances are requested for: 1) Parking located within the required 27' front yard setback where parking is not permitted, 2) Parking (loading 613 of 685 DRAFT- NOT APPROVED Page 2 of 6 Plan Commission Minutes 8/7/19 zone) located within the required 10' west interior side yard setback where parking is not permitted, 3) Impervious surface coverage of 75.5% where 55% is the maximum permitted, 4) Building height of 42.4' and 4 stories where 35' not to exceed 2.5 stories is permitted, and 5) Open loading zone located in the front yard where permitted to be located in rear yards. The applicant may seek and the Plan Commission may consider Site Development Allowances as may be necessary or desirable for the proposed development. Mr. Mangum provided an overview of the proposed development and the allowances requested. Mr. Steve Bauer, attorney with Meltzer, Purtill and Stelle, then introduced the Karen Singer (President and CEO of YWCA), Shabnum Sanghvi (Vice-Chair Board of Directors for YWCA), Jim Kastenholz (The AT Group), Jack Schroeder (Landon Bone Baker Architects), Chris Hutchinson (Terra Engineering), Chris Neely (Terra Engineering), and Mimi McKay (McKay Landscaping). He then stated that the proposal had obtained a Certificate of Appropriateness (CoA) from the Preservation Commission and received a positive recommendation from the DAPR Committee. He then explained that the development includes a partial redevelopment of the site, certain elements will be removed and others will remain. Building height is the only site development allowance not associated with existing building constraints. Ms. Shabnam explained the value of the YWCA and the proposed project. She gave a brief history of the site and stated that YWCA has served over 800 people yearly and over 2,000 students with a number of programs. Karen Singer, CEO of YWCA, shared that the needs of the community have grown and changed and the YWCA has grown to meet those needs. The budget has also increased; however, the building footprint has not changed in 50 years. An assessment was done and feasibility study was done to determine whether or not the organization should remain in Evanston. The end result was a decision to remain and undertake improvements and expansion. Mr. Kastenholz provided details on the proposed development. Parking is proposed in excess of the zoning requirements but is needed due to programming and events. Jack Schroeder provided an overview of the site configurations and interior improvements. He emphasized that the family residential entry is now separate from general entry. There will be renovations to the aquatic space and classroom and office space added. Family living area will have shared laundry, kitchen and play area. He added that the glass area on the north façade is classroom space and intended to be more inviting. Lighting on site will be directed downward and mechanical equipment will be reviewed as it relates to noise. Mr. Steve Bauer provided review of the building height and orientation. He stated that 614 of 685 DRAFT- NOT APPROVED Page 3 of 6 Plan Commission Minutes 8/7/19 seven community meetings have been held as well as meetings with individual residents. City staff was present for at least one of those meetings. Chair Lewis opened the public hearing to questions from the Commission. Commissioner Halik asked how neighbors will be shown improvements to the façade. Mr. Mangum stated that the proposed project will be in front of Planning & Development Committee and will be before DAPR prior to issuance of a building permit. Commissioner Isaac asked if the removal of stairs leading to Ridge Avenue was at staff’s request. Mr. Mangum responded that staff made that request as Ridge is a busy street and having a mid-block crossing was not considered to be safe. Commissioner Isaac then asked for clarification on the lot orientation and setbacks. Mr. Mangum stated that staff considered Church Street to be the front yard and that the parking is within the 27 foot setback. Chair Lewis stated that the parking would be considered an existing condition that cannot be expanded. Commissioner Halik responded that one could argue a different front yard setback. Commissioner Goddard asked if there is a dire need for more domestic violence victim space, why is it limited to just the 3 rd and 4th floors? Ms. Singer stated that the YWCA was hoping to keep a balance that is non-institutional and that would also require more staffing. Chair Lewis confirmed that what is proposed meets the need. Ms. Singer responded that is does. Commissioner Sloss inquired about the distance from the building to the closest adjacent building. Mr. Schroeder responded that he did not know for certain. Mr. Mangum responded that the distance is approximately 60 feet. Chair Lewis stated that that the building is in an historic district and that demolition of the existing house was approved by the Preservation Commission. He then asked how that relates to the proposed building and how far back is it from Church Street? Mr. Bauer responded with clarification on where the historic district boundary is and compared the existing conditions to what is proposed. Chair Lewis then inquired about the material palette. Mr. Bauer responded that there will be metal paneling on the addition and at the entry that is painted white. The overall façade of the development will be revisited. Commissioner Halik stated that he has an issue with the site plan and mentioned the loading and trash being located next to adjacent homes. He also expressed concerns about the mechanical equipment. Mr. Bauer responded that placing the trash in the north lot does not make sense and that the building does not really have a backyard. He 615 of 685 DRAFT- NOT APPROVED Page 4 of 6 Plan Commission Minutes 8/7/19 added that he has tried to figure out how the trucks could best maneuver on the site. Mr. Bauer added that the site plan is presented differently from what is in the meeting packet. He mentioned that staff had concerns with access being off of Ridge and that currently the trash bins have no enclosure. Commissioner Isaac asked how many more bins are anticipated. Mr. Bauer responded that a 50% increase in bins is anticipated. There are currently 2 trash bins and 2 recycling bins. Chair Lewis then made an announcement for the ability of homeowners within 1,000 feet of the proposed development to request a continuance. He then opened the hearing up to questions from the public. A total of 4 people asked questions, including the following: ● Dave Brannigan asked if the intent of the proposed fence to replace the brick wall and fence of the neighbor, if the current location of the trash will remain, and why his property does not have any landscaping relief. Mr. Bauer responded that all changes are intended to be on YWCA property and that additional trees and landscaping can be added. YWCA is working to confirm the trash location but it will likely be where it currently exists. ● Elizabeth Rack asked how the proposed development helps the historic district, how does the development not impact the surroundings as a planned development, and if it is possible to see renderings of other buildings along the Ridge and Asbury corridors. Mr. Bauer provided clarification on the district boundary and stated that the new entry is more welcoming. He added that the Preservation Commission had concluded that enough change had taken place to the house on the south lot that demolition had little impact. He then explained that there will be new landscaping, stormwater retention, new buildings and improved parking circulation. Renderings would need to be commissioned by the owner. Chair Lewis added that the mission of the YWCA could be considered a benefit of the proposed plans to the wider community. ● Tom Roland stated he appreciates movement of the trash enclosure and the Commission and staff working on the façade then asked what specifically will be changed, what the height of the separating wall will be, if there will be a study done to show renderings and impact, and studies regarding building orientation. Mr. Bauer explained that possible impact to the neighbors will be addressed. He added that the programming will not shrink and that as mentioned previously the team will be looking at materials and will revisit the wall height and various building orientations were looked at and considered. Chair Lewis then asked for testimony from the public. A total of 6 people spoke and included the following comments: ● Mary McWilliams stated that the proposed addition lacks context with 1970’s addition or the surrounding properties and that it looks more like a correctional facility. She also expressed disappointment in the approval for the house demolition and that there are other buildings constructed that respect 616 of 685 DRAFT- NOT APPROVED Page 5 of 6 Plan Commission Minutes 8/7/19 surrounding properties. She supports further work on the façade. ● Mr. Brannigan expressed that he is bothered by early trash pick-ups and that increased bins are a negative impact. ● Ms. Rack stated that she echoes Ms. McWilliams’ thoughts and added concerns regarding lighting levels and noise from the mechanical equipment, asking for clarification on how it will be mitigated. ● Mr. Roland stated that he appreciates the comments provided so far and that with the 19% increase in building space, an enhanced landscaping plan would be a good solution. ● Evelyn McGowan stated that she is happy that circulation is being addressed and that the existing house does not serve the shelter well. She added that echoing nearby historic structures does not always work and that a modern look works for new buildings that will stay for years. ● Joan Safford expressed concerns with the aesthetics of the rear building and tunneling connecting the buildings. She added that the district has lost contributing buildings and that changes can be made to better integrate the building into what exists. Mr. Bauer responded to the comments saying that there is a repeated theme as it relates to aesthetics of the projects and that the YWCA intends to work with staff on the façade as well as the trash enclosure location and landscaping. A considerable amount of thought was put into the site and building orientation so it will likely not be changes. Chair Lewis closed the public hearing and the Commission began deliberation. Commissioner Isaac stated that he believes the project is a net positive but there are also some items that need more thought including landscaping to the west and trash pick-up. A condition should be added that trash pickup not before a certain time to address current issues and make sure there is no increase. Commissioner Halik asked if the enclosure could be moved. He then stated that sound is an issue as our lighting issues but those can be mitigated. He added that the view from Asbury Ave, is important and the relationship between the two buildings is important. He suggested that the building be stepped back and that both color and materiality are important. He then expressed concerns that some zoning issues are being left to other committees, wondering if the group should come back to the Commission to present their changes. Chair Lewis stated that the purpose of the Commission review is to provide a recommendation to the Council and there will be other opportunities to see the changes YWCA makes to the project. Commissioner Goddard stated that Evanston is lucky to have the organization and that she supports the development but wishes it did not look as institutional. 617 of 685 DRAFT- NOT APPROVED Page 6 of 6 Plan Commission Minutes 8/7/19 Chair Lewis stated that he does not think the building should mimic what exists but should be sympathetic. He referenced the addition done by the Catholic School on Ridge Ave. and encouraged something similar to be the goal. He agreed that the front entry could be more sympathetic. He cannot see many deliveries being an issue but stated that the commission cannot see there will be no detrimental effects if neighbors will be affected. The Commission then reviewed the relevant standards for approval for the planned development and found that it met most applicable standards, however, there was disagreement on #4 for Special Use and #7 regarding the demolition of the historic house. Commissioner Halik expressed concern of meetings being close together with little change able to occur between. Plan Commission seemed to be doing the same thing. He believes the architects are good but should also listen to the neighbors. Commissioner Isaac stated that Council may approve the development even if the Commission votes to recommend approval. Commissioner Dubin asked who determines when enough changes have been made and if the applicant will take comments made into account. She added that specific comments can be configured into conditions. Commissioner Isaac stated that it is not uncommon to put authority into staff’s hands for more minor changes. He then inquired about the property to the north having a curb cut, stating that left turns do occur. Commissioner Sloss mentioned that a porkchop had been added at that curb cut to discourage that movement. Commissioner Isaac made a motion to accept staff’s recommendation of the planned development as presented with modification to the 1st condition to add “to the satisfaction of City staff” and the addition of the following conditions: Increasing landscaping on the west to the satisfaction of City staff and that the applicant be prohibited from scheduling trash pick-up before 9:00 AM. Commissioner Goddard seconded the motion. A roll call vote was taken and the motion passed, 5-1. Ayes: Dubin, Goddard, Isaac, Lewis, Sloss Nays: Halik A brief recess was taken and the next agenda item’s hearing began at 9:32 PM 618 of 685 For City Council Meeting of October 14, 2019 Item P4 Ordinance 106-O-19, Special Use Permit for Doggy Daycare Center 1245 Hartrey Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Manager Melissa Klotz, Zoning Administrator Cade W. Sterling, Planner I Subject: Ordinance 106-O-19, Granting a Special Use Permit for Daycare Center – Domestic Animal, and Kennel at 1245 Hartrey Avenue Date: September 11, 2019 Recommended Action The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance 106-O-19 granting special use approval for a Daycare Center – Domestic Animal, and a special use for a Kennel, for Unleashed in Evanston, in the I2 General Industrial District.The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Livability Benefits Economy & Jobs: Retain and expand local businesses Summary 1245 Hartrey Avenue is located on the east side of Hartrey Avenue between Dempster Street to the north and Greenleaf Street to the south, in the I2 General Industrial District. It is a large multi-tenant structure with frontage on both Dempster Street and Hartrey Avenue. The entrance to the tenant space will be on the east side of the building and vehicular parking spaces accessed from Dempster Street. The applicant currently operates Unleashed in Evanston at 1908 Greenwood Street as a Daycare Center – Domestic Animal, and Kennel. The applicant proposes to expand Unleashed in Evanston, from its current location, where it is also a special use, to a second location at 1245 Hartrey Avenue. The business will operate Monday – Friday from 7:00am to 7:00 pm and occasional weekends to facilitate training classes, no later than 9:00 pm. The business operates with three to four employees typically, and one to three during evening training sessions and overnight boarding. The business will have six dedicated parking spaces for customers at 2000 Dempster Street, near the customer entrance on the east side of the building, and will utilize up to an additional 6 spaces for Memorandum 619 of 685 employees at the 2200 Dempster Street parking lot. There are typically 45 daycare clients each day, 10-20 clients per day for training classes, and a maximum of 75 dogs boarded overnight during peak days. Most customers park for a limited time, to drop off their animals. The property features 342 parking spaces, of which 164 are available for customers and guests of the various businesses. The business will require all owners to have their dogs on leash as they bring them in and out of the facility. There are no changes to the exterior façade anticipated other than signage to direct clients from Dempster Street to the parking area, and from the parking area to the main entrance. Revised Site Plan Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of vacant and underutilized commercial spaces to provide needed services to the community and encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. 620 of 685 A special use for Daycare – Domestic Animal, and a Kennel at 1245 Hartrey Avenue will allow an existing business in Evanston to expand and use an otherwise vacant large industrial/commercial space along a major street. Legislative History August 27, 2019: The ZBA unanimously recommended approval of the special use for a Daycare – Domestic Animal, and special use for a Kennel – Unleashed In Evanston subject to the following conditions: 1. Substantial compliance with the documents and testimony on record. 2. The Applicants shall install soundproofing materials in the building in substantial compliance with the documents presented at ZBA and the testimony on record. Attachments Proposed Ordinance 106-O-19 ZBA Findings July 27, 2019 ZBA Draft Meeting Minutes Excerpt ZBA Packet – July 27, 2019 621 of 685 9/3/2019 9/13/2019 106-O-19 AN ORDINANCE Granting a Special Use Permit for a Domestic Animal Daycare Center and Kennel Located at 1245 Hartrey Avenue in the I2 General Industrial District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 27, 2019, pursuant to proper notice, to consider case no. 19ZMJV-0070, an application filed by Becky Trisko and Meaghan Tower (the “Applicants”), potential lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1245 Hartrey Avenue (the “Subject Property”) and located in the I2 General Industrial District, for a Special Use Permit to establish, pursuant to Subsection 6-14-3-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a daycare center—domestic animal and kennel, on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a daycare center—domestic animal and kennel met the standards for Special Uses in Section 6-3-5-10 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of September 23, 2019, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 19ZMJV-0070; and 622 of 685 106-O-19 ~2~ WHEREAS, at its meetings on September 23, 2019, and October 14, 2019, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a daycare center—domestic animal and kennel on the Subject Property as applied for in case no. 19ZMJV-0070. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicants’ Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicants shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicants’ testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Soundproofing: The Applicants shall install soundproofing materials in the building in substantial compliance with the documents presented at ZBA and the testimony on record. C. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicants shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicants” shall be read as “Applicants’ agents, assigns, and successors in interest.” 623 of 685 106-O-19 ~3~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 624 of 685 106-O-19 ~4~ EXHIBIT A LEGAL DESCRIPTION LOTS 1,2,3 AND THE NORTH HALF OF LOT 4; LOT 23 (EXCEPT THE SOUTH 7 FEET THEREOF) AND ALL OF LOT 24 TOGETHER WITH THE VACATED ALLEY LYING BETWEEN SAID LOTS 1,2,3 AND LOTS 22, 23, AND 24; ALSO VACATED CRAIN STREET LYING NORTH OF AND ADJOINING SAID LOTS 1 AND 24; AND ALL OF VACATED GREY AVENUE LYING EAST OF AND ADJOINING SAID LOTS 1,2,3 AND THE NORTH 1/2 OF LOT 4 AND LYING WESTERLY OF THE RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILWAY, ALL IN BLOCK 2 OF GROVER AND PITNER'S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST 1/4 OF THE NORTHEAST 1/4 OF THE NORTHWEST 1/4 OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN IN CITY OF EVANSTON, COOK COUNTY, ILLINOIS. PINS: 10-24-103-001-0000 COMMONLY KNOWN AS: 1245 Hartrey Avenue, Evanston, Illinois. 625 of 685 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 27, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 7-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 7-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 7-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 7-0 Case Number: 19ZMJV-0070 Address or Location: 1245 Hartrey Avenue Applicant: Becky Trisko and Meaghan Tower Proposed Special Use: Establishment of a Daycare Center – Domestic Animal, and Kennel – Unleashed In Evanston 626 of 685 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 7-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 7-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 7-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 7-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 7-0 and, based upon these findings, and upon a vote __7__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __X__ approval with conditions specifically: 1. Substantial compliance with the documents and testimony on record. 2. The Applicants shall install soundproofing materials in the building in substantial compliance with the documents presented at ZBA and the testimony on record. Attending: Vote: Aye No ___X__ Violetta Cullen __X__ ____ ___X__ Myrna Arevalo __X__ ____ ___X__ Scott Gingold __X__ ____ ___X__ Jill Zordan __X__ ____ ___X__ Lisa Dziekan __X__ ____ ___X__ Mary McAuley __X__ ____ ___X__ Kiril Mirintchev __X__ ____ 627 of 685 DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, August 27, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Myrna Arevalo, Kiril Mirintchev, Violetta Cullen, Jill Zordan, Scott Gingold, Mary McAuley Members Absent: none Staff Present: Scott Mangum Presiding Member: Violetta Cullen Declaration of Quorum With a quorum present, Vice Chair Cullen called the meeting to order at 7:07 p.m. New Business 1245 Hartrey Ave. 19ZMJV-0070 Becky Trisko & Meaghan Tower, potential lessees, submit for a special use for Daycare Center – Domestic Animal, and a special use for a Kennel, for Unleashed in Evanston, in the I2 General Industrial District (Zoning Code Section 6-14-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Mangum read the case into the record. The applicant explained the proposal: ● Submitted Exhibit 1, a revised site plan that shows traffic circulation on the property. ● Existing business, Unleashed of Evanston, is at 1908 Greenwood St. ● Noted the entrance to the space is in the rear with the 2000 Dempster St. address, but it is the same property as 1245 Hartrey Ave. ● Operational details: training classes and daycare on weekdays and weekends, and overnight kennel boarding. ● Sound attenuating measures will be taken including a drop ceiling where the kennels are and extra soundproofing on the walls. ● Outdoor exercise area for the dogs in the rear and will have artificial turf. ● Entrance is in the rear near Temperance and there are dedicated parking spaces by the door for drop offs. Some customers will park and stay for an hour for training classes. ● Employees can park in the west Hartrey lot that is further away if necessary, but there should be enough parking near the entrance. The business shouldn’t ever need more than 12 parking spaces (6 for guests and 6 for employees). ● 40-45 daycare dogs; 75 dogs maximum at once including the kennel. 628 of 685 ● Dog waste is put in a dumpster daily. Ms. McAuley asked if the proposed space is contiguous to the ETHS classrooms, and property owner Reed Biedler explained there is a buffer area between the two spaces, which will likely be used for warehousing. Ms. Dziekan stated she was on a 6 month waitlist for this use so there is definitely a market for it. Mr. Beidler stated he has talked to the other tenants of the building about the proposal. Mr. Beidler explained there are 11 tenants in the building and over 300 parking spaces on site. A few parking spaces in front of each tenant doors are designated for drop offs, but the rest of the property does not feature dedicated parking for each specific business. Karena Bierman, 1218 Hartrey Ave., stated concerns over access from Hartrey but was glad to hear the access and entry will be from Dempster St. near Temperance, odor of dog urine, other uses with children and other sensitive needs, consider speed bump on Hartrey Avenue. Deliberation: Ms. McAuley expressed support for the project and noted the property is zoned industrial. Mr. Gingold agreed, with commitment to soundproof the area. Ms. Dziekan and Ms. Arevalo noted their support. Mr. Mirinchev stated his support and noted speed bumps would be helpful. Mr. Mangum stated the speed bump issue is not within the purview of the ZBA and cannot be required. Ms. Zordan stated her support and appreciates the considerations that have been made to adjacent users. Standards: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval of the proposal, which was seconded by Ms. McAuley and unanimously recommended for approval with the conditions that the 629 of 685 rooms are soundproofed as shown on site plan, and that the project be done in substantial compliance with the documents and testimony on record. The meeting adjourned at 11:40 pm. 630 of 685 For City Council Meeting of October 14, 2019 Item P5 Ordinance 114-O-19, Planned Development at 1012-1018 Church Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Manager Michael Griffith, Development Planner Subject: Ordinance 114-O-19, Granting a Special Use Permit for a Planned Development Located at 1012-1018 Church Street in the D3 Downtown Core Development District Date: September 12, 2019 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 114-O-19 for approval of a Special Use for a Planned Development in the D3 Downtown Core Development District to construct a 3-story, 37,800 square foot Cultural Facility, a live theater performance venue, with a 289-seat main stage and a building height of 41 feet. The development includes site development allowances for the following: ● Number of parking spaces: 0 spaces where 32 are required. ● Street frontage property line setback: 2 feet at the first floor where 0 feet is required up to a minimum building height of 24 feet but not more than 42 feet. Livability Benefits: Economy & Jobs: Expand job opportunities Education, Arts & Community: Incorporate arts and cultural resources; Support social and cultural diversity Background: The applicant is proposing to construct a 3-story (41 feet high), 37,800 square foot Cultural Facility, a live theatre performing arts center. The facility will include a 289-seat main stage theatre auditorium, public lobby with cafe and lounge area, multi-purpose rehearsal hall, roof top deck, theatre support spaces, administrative offices and an on- site box office. A Cultural Facility is a permitted use in the D3 zoning district. Memorandum 631 of 685 The surrounding zoning and land uses to the site include: ● North: D3 Downtown Core Development District - Office ● South: D2 Downtown Retail Core District - Commercial - restaurant, retail goods, and animal hospital. ● East: D3 Downtown Core Development District - Mixed-use, ground floor retail with residential above. ● West: D3 Downtown Core Development District - Office, Commercial - dry cleaner, Residential. Northlight Theatre - street facade rendering 632 of 685 Northlight Theatre – level 1 floor plan 633 of 685 Site Layout: The site is located on the south side of Church Street, mid-block between Oak Avenue and Maple Avenue, and is bounded by a 10-foot wide alley to the west and a 20-foot wide alley to the south. At the southwest corner of the site is The Barn restaurant. The portion of the structure housing The Barn and their outdoor patio will remain, the remaining structures will be demolished to make way for the new building. The Barn will not be physically connected to the new building. On the south side of Church Street, there is a protected bike lane adjacent to the street curb separated from the vehicular travel lanes by on-street parking. The applicant proposes eliminating two on-street spaces in front of the proposed building to increase visibility to the entrance of the theatre. Staff does not support removal of those parking spaces in order to protect the bike lane from traffic. An on-street drop-off location is proposed on the east side of Oak Avenue just south of the intersection with Church Street, an additional on-street drop-off location exists on Maple Avenue just south of Church Street, both locations are intended to avoid patrons being dropped off in front of the theatre which could create conflicts with vehicular traffic on Church Street and bicyclists in the bike lane. Staff will continue to work with the applicant to manage a multi-modal transportation plan to the theatre. The main entrance to the theatre is located at the northwest corner of the proposed building. A second entrance is proposed at the southwest corner of the building off the alley that runs along the west side of the site. The plan includes canopies at these entrances that extend into the Church Street and alley right-of-ways. The plan includes 4 bike racks along Church Street, each rack to accommodate 2-4 bikes, and a bike rack accommodating 11 bikes at the rear of the building for employees. The loading dock and refuse areas are located off the alley on the south side of the site. The proposed loading dock is 13 feet wide and over 60 feet long. The applicant states most of the loading dock activity will be loading-in and loading-out sets for approximately 6 shows a year. The trucks used are 24-feet long. The Barn and their outdoor dining area, the area immediately to the west of the refuse area, will be screened by a 10-foot tall masonry wall. The refuse area will be used by both Northlight Theatre and The Barn. The plan provides a 2-foot wide landscape strip at grade along the street frontage of the proposed building and three new street trees along Church Street. The tree species and caliper size is subject to Public Works Agency review. 634 of 685 Northlight Theatre - site/landscape plan 635 of 685 Planned Development: The applicant is requesting special use approval for a Planned Development to construct the 37,800 square feet Cultural Facility. The proposed building meets the bulk requirements of the D3 District, with the exception of the front setback. 1012-1018 Church Street Zoning Requirements Required / Max. Permitted Proposed Building Front setback (north) 0 feet 2 feet (at the first floor) Side setback (west) 0 feet 0 feet Side setback (east) 0 feet 0 feet Rear setback (south) 0 feet 0 feet Height 85 feet 41 feet FAR 4.5 96,664.5 square feet 1.47 31,641 square feet (Includes The Barn) Loading Dock(s) 1 long 1 long The applicant is requesting approval of the following site development allowances: 1012-1018 Church Street Site Development Allowances Required / Max. Permitted Proposed Street frontage setback 0 feet from the street frontage property line at the first floor, minimum building height of 24 feet but not more than 42 feet 2 feet from the street frontage property line at the first floor to a building height of 9 feet # of parking spaces 32 0 Setback: Along Church Street within the D3 District, new buildings are required to be built to the street frontage property line to a building height of not less than 24 feet but not more than 42 feet, a ziggurat setback, Section 6-11-1-4. The intent is to maintain the existing pedestrian scale and building alignment along the street edge. The proposed plan provides 2-foot setback at the first floor up to a height of 9 feet, this area will be landscaped. Staff finds the proposed 2-foot setback at the first floor acceptable, the overall street edge is maintained, a 2-foot setback is minimal and the 2nd floor is built to the street frontage property line. The public sidewalk at this location is narrow, further restricted by existing street trees and proposed bike racks. The proposed setback provides “breathing room” for pedestrians to maneuver past the proposed development by not having the building facade at the sidewalk edge at the first floor. 636 of 685 Parking: The proposed use requires 32 off-street parking spaces, the requirement is based on the number of fixed seats in the main assembly area and number of employees, Section 6-16-2, Table 16-B. The applicant is proposing zero off-street parking spaces. The main stage will have 289 seats; the applicant states there will be approximately 22 employees on-site at any given time, during weekday business hours and during weekend performances. Based on the applicant’s data: ● Average attendance is 72% of seating capacity, or 208 patrons given the proposed seating capacity. ● Audience members do not attend alone, but with companions, an average of 2.3 attendees per household. ● Peak attendance is generally Saturday evenings and Sunday afternoons. ● Approximately 20% of patrons are anticipated to walk, bike, rideshare/taxi, or use public transit. ● Approximately 30% of weekday and 50% of weekend/performance staff are anticipated to walk, bike, or use public transit. ● Approximately 115 vehicles, including patrons and staff, are anticipated to be used to visit the site if there is a sold out performance. Downtown parking garages and lots provide 3,294 parking spaces within 0.4 miles of the site. The two closest garages, the 1800 Maple Self Park and Sherman Plaza Self Park, provide 2,650 spaces. In addition, the applicant has stated they are exploring valet parking service. The City’s Parking Services notes the City’s parking garages downtown have less than 50% occupancy during the evening; therefore, staff finds there is adequate parking in nearby City garages. The applicant should reach out to the City’s Parking Services to coordinate parking services. 637 of 685 City of Evanston - Downtown parking options Exterior Building Materials The proposed building exterior materials include: ● North elevation (street view): In-ground concrete planter, glass-curtain wall facade, aluminum storefront system, cast-in-place concrete entrance canopy and wall/tower, and synthetic plaster at the top. ● South elevation (alley view): Synthetic plaster wall, concrete masonry wall, cast- in-place concrete wall, metal equipment screen. 638 of 685 ● West elevation (partial view from street and alley): Cast-in-place concrete canopy, wall and tower, aluminum storefront system, concrete masonry wall, glass curtain wall, synthetic plaster at the top. ● East elevation (partial view from street): Masonry wall, synthetic plaster at the top. Bird friendly measures include fritted glass. Northlight Theatre - east elevation rendering Traffic: The applicant submitted a Traffic Impact Study prepared by Eriksson Engineering, Associates, dated July 30, 2019. Given the site’s downtown location, the site is within a short walk from a Metra Rail station (Davis Street) and a CTA Rail station (Davis Purple Line), and several CTA Bus routes run past the site (CTA Bus routes 93, 208, 213, and 250). There are bus stops at the southeast corner of the intersection of Church Street and Oak Avenue and one located on Church Street just east of the Metra viaduct. Additionally, the site is located along a dedicated and protected bike lane. The traffic study indicates the additional traffic generated by the proposed development, along with nearby developments and other traffic growth can be accommodated without significant impact to the street network. The traffic study indicates traffic will likely be dispersed as patrons will likely drive to downtown parking garages not passing by the theatre or by patrons arriving early or staying late to visit other downtown businesses. Public transportation options available nearby will also minimize the volume of vehicular traffic generated by the proposed development. All of the street intersections within the study limits are anticipated to operate at acceptable levels of service. The traffic study indicates the proposed loading dock can serve truck deliveries and refuse trucks. 639 of 685 Public Benefits: The applicant lists the following as public benefits as part of their Planned Development proposal: 1. Northlight will generate $55,000,000 in new spending in the first 5 years; $427,000 in City tax revenue in the first 5 years; 115 full-time equivalent jobs. 2. Northlight will strengthen the City’s commitment to being a green city that uses public transportation; the location is readily accessible to several forms of public transportation, including CTA and Metra. 3. Northlight brings a reputation for artistic excellence to Evanston. 4. Northlight will benefit Evanston youth through arts education, an education program serving 4,000+ students each year in 45 schools across the Chicago area including 7 in Evanston; the program includes skills-based school residencies, student matinees of mainstage productions and an original theatre-for-social change curriculum, and a commitment to ensuring every Evanston middle school student has the opportunity to experience professional theatre regardless of income level. 5. Northlight is committed to benefiting all of Evanston as a community partner by having programing with Evanston based social service organizations, offering an “Arts for Everyone” free ticket program to benefit populations served by their not-for-profit partners and to extend the program by making tickets available through the Evanston Public Library, offering senior pricing discounts, and to activate the theater seven days a week beyond mainstage performances and making space available for use by other local arts organizations and groups. Compliance with the Zoning Ordinance The intent of the D3 Downtown Core Development District is: “... to provide for the highest density of business infill development and large scale redevelopment within downtown Evanston. The district is also intended to encourage and sustain mix of office, retail, and residential uses. Planned Developments are encouraged as a special use in the D3 district.” The proposed development, a Cultural Facility, adds to and sustains a mix of uses in Downtown Evanston. Compliance with the Comprehensive Plan The proposed Planned Development is consistent with the 2000 Comprehensive General Plan. The guiding principle of the Plan is to encourage new development that improves the economy, convenience and attractiveness of Evanston while simultaneously working to maintain a high quality of life within the community where new developments should be integrated within existing neighborhoods to promote walking and the use of mass transit. The proposed development is consistent with the following Comprehensive Plan objectives: ● To enhance the economic vitality of Downtown Evanston. The proposed development will provide an entertainment-oriented business to attract more people to the area; to promote Downtown Evanston as a viable tourist destination. ● To foster activities that enhances public awareness of and participation in the arts. The proposed development provides increased performance and entertainment space in Downtown Evanston. 640 of 685 Compliance with the Design Guidelines for Planned Developments: The proposed building is consistent with the Design Guidelines for Planned Developments. The proposal was reviewed by the Design and Project Review Committee on August 28, 2019, and received a recommendation for approval. The massing and scale of the proposed building maintains the street edge/building wall along Church Street while the facade is broken up by the 3rd floor setback from the street frontage line. The 2-story glass curtain wall facade provides a transparent, inviting feel into the building lobby. Loading dock, refuse area, and mechanical equipment are located to the rear of the building and not visible from a public street. The exterior building materials are consistent with a contemporary design. DAPR Committee Review: The Design and Project Review Committee reviewed the proposed Planned Development on August 28, 2019. The Committee recommended approval of the proposed development at the August 28, 2019, meeting, subject to continued discussion concerning the parking plan and bike lane management. Standards for Special Use (Section 6-3-5-10): The proposed development must satisfy the standards for Special Use in Section 6-3-5-10, the Standard for Planned Development in Section 6-3-6-9 and standards and guidelines established for Planned Developments in the D3 Downtown Core Development District. (Section 6-11-1-10). Staff finds that the proposed development meets all standards for approval. Standards for Special Use (Section 6-3-5-10) ● A Planned Development is listed as an allowed special use in the D3 Downtown Core Development District. As noted above, the proposal is in keeping with the purposes and policies of the adopted Comprehensive Plan and the Zoning Ordinance. ● The proposed development will not cause a negative cumulative effect when considered in conjunction with other special uses in the area. Surrounding uses are office, commercial or mixed-use, allowed by right and by special use, therefore, compatible with the Cultural Facility. ● The proposed development will not interfere with or diminish the value of property in the neighborhood. ● The proposed development will be adequately served by public infrastructure already available. The street and sidewalk network, as well as water, sewer, electricity and gas infrastructure already exist. ● The proposed development will not cause undue traffic congestion. The applicant has submitted a traffic study indicating there will be minimal effect on the level of service on existing surrounding roadways. ● There are no historical and architectural resources or environmental features present on the site. Standards for and Guidelines for Planned Developments in the D3 District (Sections 6-3-6-9 and 6-11-1-10) ● The proposed Planned Development is compatible with surrounding development with respect to building height, bulk, and scale. ● The proposed Planned Development will enhance the identity and character of the downtown, by establishing a character-giving building and contributing to the mixed-use vitality of the area. 641 of 685 ● The proposed Planned Development is compatible with and will implement the adopted Comprehensive Plan and the Downtown Evanston Plan in terms of land use, urban design, traffic impact and parking, the essential character of the downtown, and conservation and retention of the taxable value of land and buildings throughout the City. With respect to the Downtown Evanston Plan, the proposed Planned Development will optimize economic development by enhancing the commercial vibrancy of downtown with the additional entertainment activities that will reinforce “single-trip, multiple activity” opportunities; the proposed Planned Development will enhance arts and cultural opportunities by establishing a performing arts venue in Downtown Evanston. Legislative History: August 28, 2019 - The Design and Project Review Committee (DAPR) recommended unanimous approval of the proposed development subject to continued discussion concerning the parking plan and bike lane management. September 11, 2019 - The Plan Commission opened the public hearing and heard testimony by the applicant and the general public. The Plan Commission recommended, 6-0, to approve the proposed Planned Development subject to the following public benefits: 1. Formalizing Northlight’s “Arts for Everyone” commitment. 2. Bird-friendly measures, as proposed at DAPR. 3. Local employment commitments/goals. 4. Inclusion of public art on the west building facade. The ordinance should include the following conditions: 1. Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this Ordinance in substantial compliance with: the terms of this Ordinance; the Development Plan; all applicable legislation; the Applicant’s testimony and representations to the Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. 2. Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction phasing/staging plans; construction hours; site access including traffic and pedestrian safety plans; contractor parking; damage control and vibration monitoring; construction exhibits; project communication and signage. 3. Arts for Everyone: The Applicant shall annually provide not less than 1,000 complimentary tickets to Evanston not-for-profit partners and the Evanston Public Library. The Applicant shall offer senior pricing discounts. The Applicant shall make space available for use by other local arts organizations and groups. 4. Bird-Friendly Measures: The Applicant shall provide appropriate bird friendly measures on the north building facade, including fritted glass. 5. City of Employment: The Applicant agrees to employ at least three (3) Evanston residents, with a goal of ten (10) Evanston residents, during construction. 6. Public Art Installation: Prior to issuance of the Final Certificate of Occupancy (FCO), the Applicant shall install public art on the portion of the west facade visible from Oak Avenue. The public art installation shall require approval of the Arts Council and the Design and Project Review Committee. 642 of 685 7. Prior to issuance of a building permit, approval of the Design and Project Review Committee shall be required for the following items relating to peak patron arrival and departure times: a. Parking plan b. Bike lane management and on-street parking configuration c. Multi-modal transportation plan 8. Construction Schedule: Pursuant to Subsection 6-11-1-10(A)(4) of the Zoning Ordinance, the Applicant shall obtain a building permit within twenty-four (24) months of the passing of this Ordinance. Additionally, the Applicant must complete the construction of the Planned Development within twenty-four (24) months from the date the Applicant receives its building permit. 9. Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. Attachments: Proposed Ordinance 114-O-19 Plan Commission Draft Meeting Minutes, September 11, 2019 Link to Plan Commission Packet for September 11, 2019, beginning on page 79 are Northlight Theatre documents, including Development Plans, Market Study and Traffic Study: https://www.cityofevanston.org/home/showdocument?id=50407 643 of 685 9/13/2019 114-O-19 AN ORDINANCE Granting a Special Use Permit for a Planned Development Located at 1012-1018 Church Street in the D3 Downtown Core Development District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 644 of 685 114-O-19 ~2~ WHEREAS, Northlight Theater (“Applicant”), the Applicant for the proposed development located at 1012-1018 Church Street, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses”, Section 6-3-6, “Planned Developments”, and Subsection 6-11-1-10, “Planned Developments” in Downtown Zoning Districts, to permit the construction and operation of a Planned Developmen t with a cultural facility at the Subject Property in the D3 Downtown Core Development Zoning District (“D3 District”); and WHEREAS, the Applicant sought approval to construct a new three (3) story, thirty-seven thousand eight hundred (37,800) square foot cultural facility, a live theater performance venue, with a two hundred eighty-nine (289) seat main stage and a building height of forty-one (41) feet; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to the number of parking spaces provided and an increased setback from the street frontage property line at the first floor; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances from the normal district regulations established in the Zoning Ordinance; and WHEREAS, on September 11, 2019 and September 12, 2019, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the 645 of 685 114-O-19 ~3~ application for a Special Use Permit for a Planned Development, case no. 19PLND- 0075, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application for the proposed Planned Development does meet applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the D3 Downtown Core Development District per Subsection 6-11-1- 10 of the Zoning Ordinance; and WHEREAS, on September 12, 2019, the Plan Commission recommended the City Council approve the application; and WHEREAS, on September 23, 2019, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered the findings and recommendation for approval of the Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, at its meetings on September 23, 2019, and October 14, 2019, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of 646 of 685 114-O-19 ~4~ Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permit applied for in case no. 19PLND- 0075, to allow construction and operation of the Planned Development for a new three (3) story, thirty-seven thousand eight hundred (37,800) square foot Cultural Facility, a live theater performance venue, with a two hundred eighty-nine (289) seat main stage and a building height of forty-one (41) feet. SECTION 3: The City Council hereby grants the following Site Development Allowances: (A) Number of Parking Spaces: A Site Development Allowance is hereby granted for a total of zero (0) off-street parking spaces, whereas Subsection 6-16-2, Table 16-B of the Zoning Ordinance requires a minimum of thirty-two (32) off- street parking spaces for the proposed Planned Development in the D3 District. (B) Street front setback: A Site Development Allowance is hereby granted for a two (2) foot setback from the street frontage property line at the first floor where as Subsection 6-11-1-4 requires a zero (0) foot setback from the street frontage property line at the first floor for a minimum building height of twenty -four (24) feet but not more than forty-two (42) feet for all new structures facing Church Street in the D3 District. SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which 647 of 685 114-O-19 ~5~ shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this Ordinance in substantial compliance with: the terms of this Ordinance; the Development Plan; all applicable legislation; the Applicant’s testimony and representations to the Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction phasing/staging plans; construction hours; site access including traffic and pedestrian safety plans; contractor parking; damage control and vibration monitoring; construction exhibits; project communication and signage. (C) Arts for Everyone: The Applicant shall annually provide not less than one thousand (1,000) complimentary tickets to Evanston not-for-profit partners and the Evanston Public Library. The Applicant shall offer senior pricing discounts. The Applicant shall make space available for use by other local arts organizations and groups. (D) Bird-Friendly Measures: The Applicant shall provide appropriate bird friendly measures on the north building facade, including fritted glass. (E) City of Evanston Employment: The Applicant agrees to employ at least three (3) Evanston residents, with a goal of ten (10) Evanston residents, during construction. (F) Public Art Installation: Prior to issuance of the Final Certificate of Occupancy (FCO), the Applicant shall install public art on the portion of the west facade visible from Oak Avenue. The public art installation shall require approval of the Arts Council and the Design and Project Review Committee. (G) Further Review Required: Prior to issuance of a building permit, approval of the Design and Project Review Committee shall be required for the following items relating to peak patron arrival and departure times: 1. Parking plan 2. Bike lane management and on-street parking configuration 3. Multi-modal transportation plan 648 of 685 114-O-19 ~6~ (H) Construction Schedule: Pursuant to Subsection 6-11-1-10(A)(4) of the Zoning Ordinance, the Applicant shall obtain a building permit within twenty-four (24) months of the passing of this Ordinance. Additionally, the Applicant must complete the construction of the Planned Development within twenty-four (24) months from the date the Applicant receives its building permit. (I) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 649 of 685 114-O-19 ~7~ SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 650 of 685 114-O-19 ~8~ EXHIBIT A Legal Description LOT 4 AND THE EAST 30.0 FEET OF LOT 5 IN BLOCK 67 IN THE ORIGINAL VILLAGE (NOW CITY) OF EVANSTON IN THE SOUTHWEST 1/4 OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 11-18-302-006-0000 COMMONLY KNOWN AS: 1012-108 Church Street, Evanston, IL 60201 651 of 685 114-O-19 ~9~ EXHIBIT B Development Plans 652 of 685 1012-1016 CHURCH STREET PLANNED DEVELOPMENT APPLICATION CITY OF EVANSTON JULY 30, 2019 653 of 685 33' - 1" CHURCH STREET OAK AVENUEMAIN ENTRY THIS PORTION OF ALLEY EXISTING TO REMAINOAK AVENUE DROP-OFFEXISTING PARKING SPACES LOADING NORTHLIGHT THEATRE EXISTING RESTAURANT "THE BARN" EXISTING 2-STORY OFFICE BUILDING EXISTING PARKING SPACES EXISTING CITY PARKING LOT ADA ENTRY 10' - 2" EXISTING ALLEY TO REMAIN THIS PORTION OF EXISTING ALLEY TO BECOME PEDESTRIAN WALKWAY FROM BARN RESTAURANTEXISTING CONCRETE WALKBUS STOPLINE OF CANOPY OVER ADA DROP-OFF AREA AND BUILDING ENTRY34' - 0"(2) EXISTING PARKING SPACES REMOVED TO INCREASE ENTRY VISIBILITY FROM STREET 4' - 0" EXISTING BIKE LANEEXISTING BIKE LANE 40 Y DUMPSTER 4 YD TRANSFORMER PAD (11) BIKE RACK (2-4) BIKE RACK (2-4) BIKE RACK (2-4) BIKE RACK (2-4) BIKE RACK TRASH & RECYCLING BARN PATIO TO REMAIN EXISTING 2-STORY COMMERCIAL BUILDING EXISTING 2-STORY RESIDENTIAL BUILDING ADJACENT CHURCH STREET STATION HIGHRISE RAMP DOWN TO LOADING DOCK 1012-1016 CHURCH STREET PARCEL #1 PIN: 11-18-302-006 Vol. 57 21,481 SF 214.37'214.34'100.20' 100.21' 0'20'40' BUILDING USE: ASSEMBLY A-1 CONSTRUCTION TYPE: II-A PROPERTY LINE 62' - 3"20' - 0"MAIN ENTRY ACCESS TO THE THEATRE TO BE FINALIZED LINE OF LOADING DOCK BELOW RTU ON STEEL FRAMED PLATFORM LINE OF TRUCK MANEUVERING Project No:C Date:Eckenhoff Saunders Architects, Inc. Site Plan - Phase 1 | SD0.1 18117 Evanston 1012 Church Street, Evanston, IL 602012017 Northlight Theatre - V5 09-05-2019 1" = 10'-0"1 Phase 1 - Site 654 of 685 655 of 685 DN UP DNDN DN UPDN UP 77 SF VESTIBULE ALLEY THE BARN 44 SF TICKET VESTIBULE 180 SF DOCK 928 SF LOADING 746 SF TRASH/RECYCLE / BIKES / TRANSFORMER PROPERTY LINE EXISTING RESTAURANT COOLER 1596 SF LOBBY 188 SF BAR & WILL CALL 120 SFBOX OFFICE139 SF MAIN OFFICE 265 SF TOILET - MEN 362 SF TOILET - WOMEN 23 SF COATS 82 SF VESTIBULE 244 SF VESTIBULE 182 SF CONTROL 3179 SF MAIN STAGE SEATING (243 SEATS) 2417 SF MAIN STAGE1215 SFCORRIDOR693 SF CORRIDOR 29 SF JAN. 407 SF GREEN 101 SF DRESS 1 262 SF DRESS 4 197 SF DRESS 3 136 SF DRESS 2 107 SF EXIT 45 SF EXIT 37 SF ADA EXIT 56 SF TOILET 54 SF TOILET 54 SF TOILET 52 SF TOILET 70 SF BOX OFFICE STORAGE LINE OF TRAPS BELOW 28 SF ELEC COATS / DISPLAY CASE / BENCH5' - 0" 6' - 0" 5' - 6" 7 8 9 10 12' - 9 1/2"21' - 6"21' - 6"21' - 6"20' - 9"1' - 9" A B 11 3' - 6"16' - 6"-2' - 0" 0" 5' - 0" 0"21' - 10"7' - 6"10' - 5"79' - 1" 26' - 6"33' - 1"26' - 6"37' - 7"34' - 2"214' - 5"19' - 0"34' - 2"13' - 0"24' - 3"21' - 8"6"33' - 1"23' - 5"12' - 7"99' - 10" CHURCH STREET STREET PARKING 17' - 3"19' - 6"26' - 8"6' - 0"6' - 0"40 YD 4 YD 5' - 0" 5' - 0" DN10' - 0"11' - 6"20' - 0"TRANSFORMER PAD 2' - 4"46 SF ADA FAMILY TLT. -3' - 0" 0" 18 SF MECH 11' - 8"12' - 0"45' - 9"15' - 0"547 SF LAUNDRY/ COSTUME SHOP 237 SF EXIT STAIR6' - 0 " 24 SF COATS 24 SF COATS 19 SF IDF RM. 8' - 0"2' - 5"8' - 0"4" 63 SF VIEWING EXISTING PARKING SPACES (2) EXISTING PARKING SPACES REMOVED TO INCREASE ENTRY VISIBILITY FROM STREET EXISTING BIKE LANE 7 '-0 "9 '-6 "7' - 0"EXISTING CITY PARKING LOT ADA ENTRY THIS PORTION OF EXISTING ALLEY TO BECOME PEDESTRIAN WALKWAY FROM BARN RESTAURANTLINE OF CANOPY OVER ADA DROP-OFF AREA AND BUILDNG ENTRY MAIN ENTRY BACK ENTRY (11) BIKE RACK (2-4) BIKE RACK (2-4) BIKE RACK (2-4) BIKE RACK(2-4) BIKE RACK LOADING Project No:C Date:Eckenhoff Saunders Architects, Inc. Level 1 | 01 18117 Evanston 1012 Church Street, Evanston, IL 602012017 Northlight Theatre - V5 09-05-2019 1/8" = 1'-0"1 Level 1 Floorplan 656 of 685 OPEN TO BELOW 1148 SF PATRON LOUNGE 170 SF STORAGE 191 SF HOUSE MANAGER 238 SF VESTIBULE 989 SF BALCONY SEATING (46 SEATS) 217 SF TOILET - ALL GENDER128 SF BAR 875 SFCORRIDOR220 SF EXIT STAIR 66 SF JAN. 76 SF ELEC. LINE OF STAGE BELOW 7 8 9 10 A B 11 97' - 10"1' - 10"16' - 6"6' - 0"2' - 0"4' - 0"8' - 6"86' - 0" MAIN ENTRANCE SIGNAGE 13' - 1"13' - 0"5' - 3" 18 SF MECH 130 SF CREW OFFICE 130 SF PRODUCTION OFFICE 156 SF STAGE MANAGER 248 SF RECEPTIONIST/ OFFICE MNGR.304 SF SMALL CONFERENCE 93 SF HUDDLE 93 SF HUDDLE 380 SF ADMIN OPEN OFFICE 347 SF ARTISTIC OPEN OFFICE 363 SF MARKETING OPEN OFFICE 132 SF GEN. MNGR. OFFICE 168 SF EXEC. DIR. OFFICE 168 SF ARTISTIC DIR. OFFICE 91 SF COPY/SUPPLY 42 SF KITCHENETTE 13 SF COATS 31 SF PHONE BOOTH202 SFSTORAGE4' - 5"6' - 0"35 SFIDF RM.8' - 0"119 SF VIEWING 9 '-1 0 "2190 SF MAIN STAGE SEATING BELOW Project No:C Date:Eckenhoff Saunders Architects, Inc. Level 2 | 02 18117 Evanston 1012 Church Street, Evanston, IL 602012017 Northlight Theatre - V5 09-05-2019 1/8" = 1'-0"1 Level 2 Floorplan 657 of 685 RTU ON STEEL FRAMED PLATFORM 42 SF PROJECTOR BOOTH 77 SF BAR PEDESTAL WITH PRECAST CONCRETE PAVERS PLANTERS NIC 77 SFSTORAGE193 SF VESTIBULE CATWALKS CATWALKS CATWALKS CATWALKS 2174 SF REHEARSAL HALL #1 SHAPE OF THRUST STAGE 165 SF AMP ROOM 191 SF DIMMER ROOM 135 SFSOUND STORAGE134 SFELEC. STORAGE58' - 9" 120 SF REHEARSAL PROP STORAGE 5' - 11" 14' - 7"37' - 0"224 SF STAIR TO 2ND FLOOR 1147 SF FUTURE ROOFTOP ENTERTAINMENT DECK 6' - 0"6' - 11" 5' - 0" 21' - 8"23' - 4"6' - 0"5' - 8"5' - 0"45 SF ADA TLT. 45 SF ADA TLT.5' - 0"50 SF REHEARSAL PROP STORAGE 18 SF MECH 12' - 6"3' - 5"220 SF EXIT STAIR 300 SF AMY'S OFFICE 518 SF LARGE CONFERENCE 126 SF DIR. OF ADVANCEMENT OFFICE 113 SF HUDDLE 312 SF EDUCATION OPEN OFFICE 370 SF ADVANCEMENT OPEN OFFICE 27 SFPHONE/DATA35 SF COATS 117 SF KITCHEN22' - 10"47 SFIDF RM.WATER LINE FOR PORTABLE BAR Project No:C Date:Eckenhoff Saunders Architects, Inc. Level 3 / Roof | 03 18117 Evanston 1012 Church Street, Evanston, IL 602012017 Northlight Theatre - V5 09-05-2019 1/8" = 1'-0"1 Level 3 / Roof Floorplan 658 of 685 6JULY 30, 2019EXTERIOR ELEVATION | PH1 Level 10"PH1 Roof (Main Stage)41' - 0"PH1 Level 215' - 0"PH1 Level 1.55' - 0"PH1 Catwalk24' - 0"PH1 Level 326' - 0"PH1 Roof (Offices)37' - 0"CAST-IN-PLACE CONCRETE W/ BOARD-FORM TEXTURECAST-IN-PLACE CONCRETE TOWER W/ FORM-TIE HOLES36' - 0"CORTEN STEEL SIGNAGE BACKPLATESIGNAGE W/ ILLUMINATED LETTERS, BOTH SIDESYNTHETIC PLASTER7' - 11"20' - 1"14' - 0"1' - 0"EXISTING BRICK WALL TO REMAIN, EXTEND AS REQUIREDFOLDING CURTAIN WALL SYSTEM W/ INSULATED FRITTED GLASSCURTAIN WALL SYSTEM W/ BUTT-JOINTED MULLIONS AND FRITTED GLASSFOLDING CAST-IN-PLACE CONCRETE CANOPYALUMINUM STOREFRONT SYSTEMCURTAIN WALL SYSTEM W/ BUTT-JOINTED MULLIONS AND INSULATED GLASS W/ LOW E COATINGCAST-IN-PLACE CONCRETE WALL W/ FORM-TIE HOLESIN-GROUND CONCRETE PLANTER6"ALUM. CAP ON EXPOSED MASONRY WALLALUMINUM STOREFRONT SYSTEM39' - 0" 3/32" = 1'-0"1Church Street Facade Elevation0'10'-8"21'-4"659 of 685 7JULY 30, 2019EXTERIOR ELEVATION | PH1 Roof (Main Stage)41' - 0"PH1 Level 215' - 0"PH1 Level 1.55' - 0"PH1 Catwalk24' - 0"PH1 Level 326' - 0"PH1 Roof (Offices)37' - 0"CAST-IN-PLACE CONCRETE W/ BOARD FORM TEXTUREEXISTING RESTAURANT "THE BARN" TO REMAINSYNTHETIC PLASTER WALLCLEAR GLAZED CLERESTORYPREFINISHED METAL EQUIPMENT SCREEN TO CONCEAL RTUS ON STEEL FRAMED PLATFORMCONCRETE MASONRY WALLSYNTHETIC PLASTER WALLCLEAR HEIGHT14' - 6" LOADING DOCK4' - 0"11' - 0"13' - 6"10' - 0" 3/32" = 1'-0"1Alley Elevation0'10'-8"21'-4"660 of 685 8JULY 30, 2019EXTERIOR ELEVATION | PH1 Level 10"PH1 Roof (Main Stage)41' - 0"PH1 Level 215' - 0"PH1 Level 1.55' - 0"PH1 Catwalk24' - 0"PH1 Level 326' - 0"PH1 Roof (Offices)37' - 0"CAST-IN-PLACE CONCRETE W/ BOARD-FORM TEXTUREALUMINUM STOREFRONT SYSTEMCAST-IN-PLACE CONCRETE TOWER W/ FORM-TIE HOLESSIGNAGE W/ ILLUMINATED LETTERS, BOTH SIDECAST-IN-PLACE CONCRETE WALL W/ FORM-TIE HOLESALUMINUM STOREFRONT SYSTEMCORTEN STEEL SIGNAGE BACKPLATECURTAIN WALL SYSTEM W/ BUTT-JOINTED MULLIONS AND FRITTED GLASSFOLDING CAST-IN-PLACE CONCRETE CANOPYCAST-IN-PLACE CONCRETE WALL W/ FORM-TIE HOLESCONCRETE MASONRY WALL 3/32" = 1'-0"1West Elevation0'10'-8"21'-4"661 of 685 9JULY 30, 2019EXTERIOR ELEVATION | PH1 Level 10"PH1 Roof (Main Stage)41' - 0"PH1 Level 215' - 0"PH1 Level 1.55' - 0"PH1 Catwalk24' - 0"PH1 Level 326' - 0"PH1 Roof (Offices)37' - 0"SYNTHETIC PLASTER WALLSCREENWALLCONCRETE MASONRY WALL10' - 0"ADA ENTRY W/ CANOPY ABOVEALUMINUM STORFRONT SYSTEMCONCRETE MASONRY WALLCAST-IN-PLACE CONCRETE W/ BOARD-FORM TEXTURE 3/32" = 1'-0"1West Elevation0'10'-8"21'-4"662 of 685 10 JULY 30, 2019 LANDSCAPE PLAN | 663 of 685 11 JULY 30, 2019 SITE PHOTOS | LOOKING EAST FROM INTERSECTION OF CHURCH STREET AND OAK AVENUE LOOKING EAST ON CHURCH STREET AT EXISTING ROCKIN’ RAVIOLI FACADE AERIAL LOOKING SOUTHWEST FROM CHURCH STREET STATION HIGHRISE LOOKING EAST FROM BIKE LANE IN FRONT OF 1020 CHURCH STREET BUILDING 664 of 685 12 JULY 30, 2019 SITE PHOTOS | LOOKING NORTH FROM ALLEY SOUTH OF SITE LOOKING NORTH FROM ALLEY SOUTH OF SITE LOOKING WEST IN ALLEY AT BARN SIGNAGE LOOKING SOUTHWEST FROM BARN ENTRY OFF ALLEY 665 of 685 13 JULY 30, 2019 AREA TABULATIONS | Program Areas Room Number Room Name Area PH1 Level 2 A102 HOUSE MANAGER 191 SF A104b BAR 128 SF A104c STORAGE 170 SF A107 PATRON LOUNGE 1148 SF A108b OPEN TO BELOW 1719 SF A109 TOILET - ALL GENDER 217 SF A202p VESTIBULE 44 SF A302 JAN.66 SF A403 STAGE MANAGER 156 SF A404 PRODUCTION OFFICE 130 SF A405 CREW OFFICE 130 SF A501a BALCONY SEATING (46 SEATS)989 SF A501CC VIEWING 119 SF A601 RECEPTIONIST/ OFFICE MNGR.248 SF A602 ARTISTIC DIR. OFFICE 168 SF A603 EXEC. DIR. OFFICE 168 SF A604 GEN. MNGR. OFFICE 132 SF A606a HUDDLE 93 SF A606b HUDDLE 93 SF A606e PHONE BOOTH 31 SF A607c MARKETING OPEN OFFICE 363 SF A607d ADMIN OPEN OFFICE 380 SF A607e ARTISTIC OPEN OFFICE 347 SF A610 SMALL CONFERENCE 304 SF A613 COPY/SUPPLY 91 SF A614b TLT.100 SF A615b KITCHENETTE 42 SF A616a COATS 13 SF A616j IDF RM.35 SF A616m ELEC.30 SF A618 STORAGE 202 SF 8046 SF PH1 Level 3 A108c REHEARSAL PROP STORAGE 50 SF A108e ADA TLT.45 SF A108f ADA TLT.45 SF A202l PROJECTOR BOOTH 42 SF A406 ELEC. STORAGE 134 SF A407 SOUND STORAGE 135 SF A408a REHEARSAL PROP STORAGE 120 SF A410 DIMMER ROOM 191 SF A411 AMP ROOM 165 SF A606d HUDDLE 113 SF A607 DIR. OF ADVANCEMENT OFFICE 126 SF A607a ADVANCEMENT OPEN OFFICE 370 SF A607b EDUCATION OPEN OFFICE 312 SF A609 LARGE CONFERENCE 518 SF A612 PHONE/DATA 27 SF A615a KITCHEN 117 SF A616b COATS 35 SF A616i IDF RM.47 SF A616n MECH 38 SF A699 AMY'S OFFICE 300 SF A701 REHEARSAL HALL #1 2174 SF 5104 SF Program Areas Room Number Room Name Area PH1 Basement A105 DRY STOR.98 SF A106 COOL STORAGE 151 SF A108k STORAGE 615 SF A202c WATER SERVICE RM.309 SF A202e ELEC.191 SF A202q TLT.30 SF A301 OPERATION OFFICE 126 SF A303 JAN.29 SF A305/A306/A516 STORAGE 1065 SF A409 REPAIR SHOP 489 SF A507 TRAPS 687 SF A616e DRY STOR.41 SF A616f PUMP ROOM 133 SF A1000 MDF RM.84 SF A1000b FIRE PUMP ROOM 321 SF 4369 SF PH1 Level 1 A101 VESTIBULE 77 SF A101a TICKET VESTIBULE 44 SF A101b LOBBY 1596 SF A103 COATS 23 SF A104 BAR & WILL CALL 188 SF A108 TOILET - MEN 265 SF A108a ADA FAMILY TLT.46 SF A108d MECH 18 SF A110 TOILET - WOMEN 362 SF A111 JAN.29 SF A202 BOX OFFICE 120 SF A202a MAIN OFFICE 139 SF A202b ELEC 28 SF A202g BOX OFFICE STORAGE 70 SF A401 GREEN 407 SF A402 LAUNDRY/ COSTUME SHOP 547 SF A505/A506 MAIN STAGE 2417 SF A508 DRESS 1 101 SF A509 DRESS 2 136 SF A510 DRESS 3 197 SF A511 DRESS 4 262 SF A512 TOILET 52 SF A513 TOILET 54 SF A514 TOILET 54 SF A515 TOILET 56 SF A517 DOCK 180 SF A615a ADA TLT.61 SF A616h IDF RM.19 SF A621 COATS 24 SF A622 COATS 24 SF A2001 TRASH/RECYCLE / BIKES / TRANSFORMER 746 SF 8342 SF PH1 Level 1.5 A501 MAIN STAGE SEATING (243 SEATS)3179 SF A501C VIEWING 63 SF A502 CONTROL 182 SF 3424 SF Gross Building Areas Level Area PH1 PH1 Level 0 6357 SF PH1 Level 1 14988 SF PH1 Level 2 9387 SF PH1 Level 3 7114 SF 37846 SF 666 of 685 DRAFT- NOT APPROVED Page 1 of 4 Plan Commission Minutes 9/11/19 MEETING MINUTES PLAN COMMISSION Wednesday, September 11, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Peter Isaac (Vice-Chair), Terri Dubin, Carol Goddard, John Hewko, Jane Sloss Members Absent: Jennifer Draper, George Halik, Andrew Pigozzi Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Hugh DuBose, Assistant City Attorney Presiding Member: Chairman Lewis 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Lewis called the meeting to order at 7:04 P.M. 2. APPROVAL OF MEETING MINUTES: August 28, 2019 Commissioner Isaac then made a motion to approve the minutes, seconded by Commissioner Dubin. The Commission voted, 6-0, to approve the minutes of August 28, 2019. …. 4. NEW BUSINESS A. Planned Development 1012-1018 Church Street (Northlight Theatre) 19PLND-0075 Northlight Theatre, applicant, proposes to construct a 29,860 sq. ft. Cultural Facility, live theater performance venue, with a 312 seat main stage, rooftop entertainment deck, and a building height of 43 ft. The following site development allowances are requested: 1) Providing zero off-street parking spaces where 34 are required, and 2) A 2 ft. setback from the street frontage property line at the first floor where a zero setback is required (a new building is required to be built to the street frontage up to a minimum building height of 24 ft. but not more than 42 ft.). The property is located in the D3 Downtown Core Development 667 of 685 DRAFT- NOT APPROVED Page 2 of 4 Plan Commission Minutes 9/11/19 District. Mr. Mangum provided an overview of the proposed planned development, explaining the site development allowances, public benefits and staff recommendation for the project. Mr. Tim Evans of Northlight Theatre, then gave a brief presentation of the proposed project describing the façade and building offerings. He then introduced Mr. Craig Smith, architect, who provided additional details on the building, including the ground floor layout and entries, 2nd level administrative offices and balcony, 3rd level rehearsal hall, and lower level stage traps and pump room. He then reviewed the overall site plan, sharing the intention to have patrons utilize public transit and nearby city garages. Buses for student visitors would utilize a loading space on Oak Avenue. Janet Mullet then gave an overview of the economic impact, including $55 million in new spending in the first five years of the theatre being open in addition to $427,000 in new city taxes and 115 full-time equivalent jobs being created. Mr. Evans then explained some of the existing charitable partnerships Northlight Theatre has with other organizations and briefly described some of the existing site conditions. Chair Lewis opened up the hearing to questions from the Commission. Commissioner Goddard inquired about the removal of two parking spaces in front of the Church Street entrance. Mr. Smith responded that Northlight intends to direct patrons to parking garages and is not looking to use that area as a drop-off space. There is a side door off of the west alley adjacent to the City lot that can be used as an accessible entryway. Commissioner Goddard stated that the plan will require a lot of education of patrons and if there is valet service proposed. Mr. Smith replied that valet service is planned for parking. Commissioner Sloss asked if the café and patron space will be open every day. Mr. Evans responded that it would be open and the hope is to create a gathering space for meetings and programming during the day. Commissioner Isaac inquired about the roof deck use. Mr. Smith stated that it will primarily be a rehearsal hall. There will be some programming and occasionally be an event space for 20-225 people, likely not on a regular basis but 5 to 7 times per year. Commissioner Isaac then inquired about the parking lot used by The Barn. Mr. Smith responded that The Barn is to remain operating during construction and that its rear parking will be removed; Commissioner Isaac then inquired about the alley entry access. Mr. Evans responded that the entry will be open when the building is open. 668 of 685 DRAFT- NOT APPROVED Page 3 of 4 Plan Commission Minutes 9/11/19 Commissioner Isaac asked how many performances are anticipated per week and how much lead time is needed for patrons. Mr. Evans responded that there are matinee shows on Wednesday, Saturday and Sunday at 1:30 or 2:00pm and Tuesday through Sunday performances at 7:30 or 8:00pm; patrons arrive 30 minutes prior at the earliest. Commissioner Hewko asked about the economic benefit for the temporary constructio n period. Mr. Smith stated there will be a 14 to 15 month construction duration. Ms. Janet Mullet provided a summary of the 25 year impact study completed in July, including $15,000,000 in materials and $13,000,000 in new labor Chair Lewis asked for clarification on the accessible entry off of the alley and whether or not the front entry was accessible. Mr. Smith responded that the front entry is fully accessible and the alley entry was an alternative to stopping to drop off a patron needing an accessible entrance on Church Street. Chair Lewis then asked if one set of doors would be adequate for 300 patrons. Mr. Smith responded yes, that this has worked in the current theatre location, and from experience, there is a gradual exit with people tending to linger. Chair Lewis suggested placing a handicapped space on Church Street near the front entry. Chair Lewis then opened the hearing to questions from the public. Marty Class, nearby property owner spoke in favor of the project and stated his appreciation of Northight’s work with other organizations. He then inquired about the surface parking lot at 1621 Oak St and whether that would be a part of the project as there had been discussion of taking over the lot for construction and possibly purchasing it in the future. Mr. Smith replied that had at one point been considered but is no longer being considered as part of this proposal. Mr. Evans described earlier plans that had two phases: Phase I is construction of the building at 1012 Church. Phase II would be to build a second stage for performances but that is not proposed at this time and would be years away and dependant on fundraising. Parking in that case would be retained and be partially subgrade. Mr. Evans provided a closing statement expressing that Northlight Theatre hopes to have a marriage of art and commerce and is excited to be coming back to Evanston. Heavy fundraising is planned and groundbreaking would be in 2021 or 2022 with the building being constructed a year from that time. Chair Lewis closed the public hearing and the Commission began deliberation. Commissioner Goddard stated that she loved the building. Her concern is with permanently losing the 2 parking spaces in front and suggested that valet be 669 of 685 DRAFT- NOT APPROVED Page 4 of 4 Plan Commission Minutes 9/11/19 incorporated on a part time basis there. Commissioner Isaac stated that Fridays and Saturdays, the area is crowded but he is not overly concerned with that. Overall, a great project but expressed that removal of the 1621 Oak parking lot would be negative. Commissioner Dubin stated that this is a great project, a great building and function. She added that there is an underutilized parking lot on the south side of the alley further east of the site. The Commission reviewed the standards for approval of a special use, planned development, and planned development in the downtown districts. Commissioner Goddard made a motion to approve the proposed development as presented by staff. Seconded by Commissioner Isaac. Commissioner Isaac then asked for an amendment to be added to include a restriction from using 1625 Oak lot as part of the valet service. Commissioner Dubin seconded that motion. A voice vote was taken and the motion failed 3-3. A roll call vote was then taken on the original motion which passed, 6-0. Ayes: Dubin, Hewko, Isaac, Goddard, Lewis, Sloss Nays: 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Isaac made a motion to adjourn the meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved by voice vote 6-0. The meeting was adjourned at 1:48 am. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 670 of 685 For City Council Meeting on October 14, 2019 Item O1 Business of City by Motion: Howard Street Tree Lights For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Community Development Director Paul Zalmezak, Economic Development Division Manager Paulina Martínez, Assistant to the City Manager Subject: Approval to Provide Funding for the Howard Street Tree Light Project Date: October 4, 2019 Recommended Action: The Economic Development Committee recommends City Council approval to provide funding through the Howard-Ridge TIF for the installation of tree lights in early November, and removal by early April for a total of $9,750.40. Funding Source: Staff recommends utilizing the Howard-Ridge TIF Other Improvements Account (330.99.5860.65515). Summary: The holiday LED lights will be installed on 34 trees along Howard Street between Chicago Avenue and Ridge Avenue. The lights will be active from November through early April, when they will be removed to allow the trees to bloom, as recommended by the Forestry Division requested. The holiday lights are a vital component to the Howard Street aesthetics; in addition of creating a cohesive look with the Chicago side, which will also install holiday lights around the same time. Discussion: Economic Development staff solicited bids from professional light installation companies, which are summarized in the table below. There was only one responsive company: HC Lights, who successfully installed and removed the tree lights from Howard Street this past season. Based on the responses, Economic Development staff recommends awarding the contract to HC Lights. Bids for Howard Street Lighting Company Address Total Price Illuminight Highland Park, IL No bid Temple Display Oswego, IL No bid HC Lights Broadview, IL $ 9,750.40 Memorandum 671 of 685 2 Legislative History: This item was unanimously approved by the Economic Development Committee on September 25, 2019. Attachment: Quote 672 of 685 City of Evanston 2019 Holiday Lighting for Tree lights on Howard Street 673 of 685 1 CREATING MEMORIES WITH LIGHTS September 16, 2019 Holiday Creations 202 Stephens Street Lemont, Illinois 60439 (708) 223-8506 Dear City of Evanston, We are thrilled at the opportunity to bid on your downtown lighting request. Our team has put together a response to coordinate your seasonal holiday decorations. We acknowledge the general terms and conditions required for this project to install by November 1, 2019 and removal by April 1, 2020. Our goal on every lighting project is to produce a high quality lighting to last the season. We are able to meet this goal by providing festive decor, reliable technical products, timely maintenance, and a revolutionary team of individuals focused providing exceptional service. Respectfully, Derek Norwood President Holiday Creations (HC Lights) 674 of 685 2 CREATING MEMORIES WITH LIGHTS PREVIOUS WORK: EXAMPLE 1 Christmas in the Commons, New Lenox, Illinois Client Contact: Kurt Carroll Village Administrator 815-462-6410 kcarroll@newlenox.net 1 Veterans Parkway, New Lenox, IL 60451 HC Lights worked closely with the team in New Lenox to develop a destination for holiday decor. The city’s goal was to bring visitors from around the surrounding cities to see the lights and engage in local retailers. New Lenox has experienced significant residential growth since the late 1980s, and had the most new residential starts of any community in Will County in 2015. New Lenox has also been one of the top ten communities in the Chicago metropolitan area for new housing starts for the past few years. Our team designed the a large light display for the main village circle. The lights were designed in pure white to create a magical feel as soon as visitors entered the circle. Highlights of warm white lights and red lights played off the city’s logo. Five large interactive displays were installed around the main grounds along with an ice skating rink, and hot cocoa stand. The city recorded visitors from 58 different cities. HC Lights is designated as the prime contractor for installation, service, maintenance, removal, and storage. Installation began in September 2016. Service ran throughout the holiday season. Removal was completed in January 2017. HC Lights is contracted to continue installation, service, maintenance, removal and storage for 3 consecutive years. See photos on the following page. 675 of 685 3 New Lenox - Project Photos 676 of 685 4 CREATING MEMORIES WITH LIGHTS PREVIOUS WORK: EXAMPLE 2 Holiday Lights, Orland Park, Illinois Client Contact: Karie Friling Director of Development Services 708-403-5300 KFriling@orlandpark.org 14700 Ravinia Avenue, Orland Park, Illinois 60462 The Village of Orland Park is a shopping and dining destination. The city staff wanted to bring as many visitors to its beautiful city during the holiday season. HC Lights worked with the city’s brand colors - pure white and green to create a dynamic display at the city’s main shopping and dining venues and train station. At the village hall, HC Lights created a whimsical, non-denominational display for the Mayor’s annual tree lighting ceremony. HC Lights is designated as the prime contractor for installation, service, maintenance, removal, and storage. Installation began in October 2016. Service ran throughout the holiday season. Removal was completed in January 2017. HC Lights is contracted to continue installation, service, maintenance, removal and storage for 3 consecutive years. See photos on the following page. 677 of 685 5 Orland Park - Project Photos 678 of 685 6 CREATING MEMORIES WITH LIGHTS PREVIOUS WORK: EXAMPLE 3 Lights Around Wheeling, Wheeling, Illinois Client Contact: Christine Bajor Village of Wheeling Assistant Director of Public Works 847-279-6903 cbajor@wheelingil.gov The Village of Wheeling sought out to replace their old traditional holiday decor. The public works department worked closely with HC Lights to create an overall theme for their new holiday displays. The team created 5 different main concept themes: Traditional, Arctic, Winter, Circus, and Whimsical. The themes were presented to the village board of trustees. After careful consideration, the trustees choose the Winter theme with green and pure white lights. Along with the large decor items, the city purchased new pole decor in the shape of a wheel to mimic their city logo. HC Lights is designated as the prime contractor for installation, service, maintenance, removal, and storage. Installation began in September 2016. Service ran throughout the holiday season. Removal was completed in January 2017. HC Lights is contracted to continue installation, service, maintenance, removal and storage for 3 consecutive years. See photos on the following page. 679 of 685 7 Wheeling - Project Photos 680 of 685 8 CREATING MEMORIES WITH LIGHTS PHOTOS OF PREVIOUS WORK Naperville, Illinois Naperville, Illinois 681 of 685 9 CREATING MEMORIES WITH LIGHTS PHOTOS OF PREVIOUS WORK Park Ridge, Illinois Lyons, Illinois 682 of 685 10 CREATING MEMORIES WITH LIGHTS PHOTOS OF PREVIOUS WORK Niles, Illinois Wheeling, Illinois 683 of 685 11 Evanston ITEM:CODE:QUANTITY:TOTAL: LED 5mm light set- installed by branch wrapping Mini light branch wrap 440 9,750.40$ Product:LEASE _ _Labor:LEASE _ _Take Down:LEASE _ _Storage:LEASE _ _ _ _ __-$ 75% DEPOSIT 7,312.80$ $9,750.40 $9,750.40 $9,750.40 25% INSTALL 2,437.60$ october install november install december install Office Use Only:Color LED c9-cl LED ML-50 440 warm white LED 9sgcl LED ML-50 pure white Estate Greenery LED ML-50 red LED 3-3d-wr LED ML-50 green LED 4-3d-wr LED ML-50 blue LED 5-3d-wr LED ML-50 purple Date of acceptance: signature: Lease 34 trees. They used 220 sets of 100 in years past. (5" spacing). We are using 440 50 count 6" spacing 2030 Parkes Dr. Broadview IL. 60155 708-223-8506 www.hclights.com LEASE 9,750.40$ Following Years: Holiday Lighting Proposal All material is guaranteed to be as specified. All work to be completed in a workmanship manner according to standard practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.Our workers are fully covered by Worker's Compensation insurance. Acceptance of Proposal -The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Customer understands that product is special ordered per each job and is non-returnable. Signing this contract, customer agrees not to cancell any purchase of product at anytime unless agreed upon by Holiday Creations. This is a lease c ontract and all product including but not limited to; lights, extension cords, timers, wreaths, garlands, displays and ect. are property of Holiday Creations. If product is stolen or lost or for any reason it is not able to be returned, customer agrees to pay in full for these items. 684 of 685 12 CREATING MEMORIES WITH LIGHTS THANK YOU Thank you for allowing HC Lights the opportunity to present our qualifications. Please contact our main office if you need any further information. HC Lights 202 Stephens Street Lemont, Illinois 60439 www.HCLights.com 708-223-8506 derekn@hclights.com karaw@hclights.com sarab@hclights.com 685 of 685