HomeMy WebLinkAbout07.08.19
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 8, 2019
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 6:45 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Revelle
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
Police Department Citizen Complaint Intake Process
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended as a forum for residents to share their
perspective in a respectful and civil manner. Public comments are requested to be made with
these guidelines in mind.
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City Council Agenda July 8, 2019 Page 2 of 11
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Rue Simmons
Human Services - Alderman Fiske
Rules Committee - Alderman Revelle
Economic Development - Alderman Rue Simmons
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 24, 2019
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – June 10, 2019 through June 23, 2019 $3,151,176.08
For Action
(A2) Bills List – July 9, 2019 $ 2,831,992.69
For Action
(A3) 2018 Audited Comprehensive Annual Financial Report
Staff recommends that City Council accept and place on file the Audited
Comprehensive Annual Financial Report (CAFR).
Accept and Place on File
(A4) Washington National TIF Dissolution
Staff recommends City Council accept and place on file the close out memo for
the Washington National TIF District
Accept and Place on File
(A5) Sole-source Purchase of West Filter Plant Backwash Rate Controller from
LAI, Ltd.
Staff recommends City Council authorize the City Manager to execute the sole-
source purchase of the DeZurik filter backwash rate controller system from LAI,
Ltd, (5400 Newport Drive, Suite 10, Rolling Meadows, IL 60008) in the amount of
$22,781. Funding for this purchase will be from Water Fund (Account
510.40.4230.65702), which has an allocation of $50,000 for this item. This
account has an YTD balance of $206,065.37.
For Action
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City Council Agenda July 8, 2019 Page 3 of 11
(A6) Contract Award with Spring City Electrical Manufacturing for Tallmadge
Street Light Poles and Fixtures
Staff recommends that the City Council authorize the City Manager to execute a
10-year contract with Spring City Electrical Manufacturing (One South Main
Street, Spring City, PA) for the single-source supply of Tallmadge Street Light
Poles and Luminaire Fixtures. The cost of the contract through December 31,
2020 will be $177,598. Funding through 2020 will be from the Capital
Improvement 2019 and 2020 General Obligation Bonds in the amount of
$177,598. A detailed summary of the funding is included in the corresponding
transmittal memorandum. This item was held in Committee at the June 10, 2019
Administration and Public Works Committee meeting.
For Action
(A7) Contract Award for HVAC Mechanical Engineering Services with Kimley-
Horn and Associates, Inc. at the Police/Fire Headquarters, Fire Station #3
and the Levy Senior Center
Staff recommends City Council authorize the City Manager to execute a contract
for HVAC Mechanical Engineering Services at the Police/Fire Headquarters, Fire
Station #3 and the Levy Senior Center (RFP 19-22) with Kimley-Horn and
Associates, Inc. (1001 Warrenville Road, Suite 350, Lisle, IL 60532), in the
amount of $59,560. Funding will be provided from the Capital Improvement
Program (CIP) 2019 General Obligation Bonds, which included an FY 2019
budget of $115,000 for all three projects, all of which is remaining. The account
breakdown is included in the corresponding transmittal memo.
For Action
(A8) Contract Award for Engineering Design Services with CCJM Engineers,
Ltd. for Emergency Generators at the Police/Fire Headquarters and Fire
Stations #1 and #2
Staff recommends City Council authorize the City Manager to execute a contract
for Engineering Design Services for Emergency Generators at the Police/Fire
Headquarters and Fire Stations #1 and #2 (RFP 19-30) with CCJM Engineers,
Ltd. (303 East Wacker Drive, Suite 303, Chicago, IL 60601), in the amount of
$34,100. Funding will be provided from the Capital Improvement Program (CIP)
2019 General Obligation Bonds, which has an FY 2019 budget for this project in
the amount of $210,000, all of which is remaining. A detail breakdown of funding
for this project can be found in the corresponding transmittal memorandum.
For Action
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City Council Agenda July 8, 2019 Page 4 of 11
(A9) Purchase of Fire Department Communications Equipment from Motorola
Solutions through the Federal Emergency Management Agency (FEMA)
Assistance to Firefighters Grant (AFG) Program
Staff recommends approval of payment to Motorola Solutions of Chicago, IL for
the purchase of upgraded mobile communications equipment and the APX
emergency scene accountability system. Total cost for this invoice is $1,550,000.
Funding will come from Fire Department AFG Portal Radio Grant (Account
100.23.2305.62672), which is funded from three sources. A detailed summary of
the funding is included in the corresponding transmittal memorandum.
For Action
(A10) Renewal of 2019-2024 Elevator Service Agreement with Thyssen Krupp
Elevator Corporation for the Sherman Plaza Parking Garage
Staff recommends renewal of the sole-source service and maintenance
agreement with Thyssen Krupp Elevator Corporation (335 Eisenhower Lane
South, Lombard, IL 60148) for the 6 elevators at the Sherman Plaza Parking
Garage in the amount of $205,200. The proposed 5-year service agreement is
effective from April 1, 2019 to March 31, 2024. Funding will be provided from the
Elevator Contracts – Sherman Plaza Garage Parking Fund (Account
505.19.7036.62425), with a budget of $43,700. A breakdown of expenses for
each year is as follows: $25,650 for nine months of FY 2019, $34,200 for each
FY 2020-2023, and $8,550 for three months of FY 2024.
For Action
(A11) 2019-2020 Fuel Purchase from The Gas Depot Oil Company
Staff recommends City Council approval of fuel purchases from July 6, 2019
through July 5, 2020 in the amount of $750,000 from Gas Depot Oil Company
(8930 N. Waukegan Road, Suite 230, Morton Grove, IL 60053). The Gas Depot
Oil Company is the current Northwest Municipal Conference Bid winner for all
grades and types of fuels that are utilized by city vehicles for this time period.
Funding for this purchase will be as follows: $750,000 from the Petroleum
Products Business Unit in the Fleet Fund (Account 600.19.7710.65035) with a
FY19 budget of $750,000.
For Action
(A12) Replacement of One Public Works Agency Street Sweeper Vehicle from
Standard Equipment Company
Staff recommends City Council approval for the purchase of one (1) replacement
street sweeper vehicle for operations and allocated to the Public Works Agency
(Public Services Bureau). The replacement vehicle will be purchased from
Standard Equipment Company, 2033 West Walnut Street, Chicago, IL 60612 in
the amount of $226,175.55 through the Sourcewell contract. Funding for the
vehicles will be from the Sewer Fund (Account 515.40.4530.65550) in the
amount of $226,175.55, which has a budgeted amount of $420,075. This
expenditure represents 53.8% of this budgeted amount.
For Action
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City Council Agenda July 8, 2019 Page 5 of 11
(A13) Amended Agreement with Passport Parking, Inc. for Software License and
Service Agreement for Mobile Payments for Parking Platform and a Citation
Management Platform
Staff requests City Council authorize the City Manager to execute a three-year
amended agreement with Passport Parking, Inc. for software license and
services for mobile parking payments and for a citation management platform.
The contract term is retroactive to January 1, 2019 and continues through
December 31, 2021. Mobile pay transaction fees are reduced from $0.35 cents
to $0.22 cents per transaction with a not-to-exceed amount of $250,000 for 2019,
$300,000 for 2020 and $350,000 for 2021. Citation Management services will be
$22,200 a month for a total of $266,400 annually, with an additional $1.25 per
letter issued after 40 days of non-payment by the citation recipient. Funding is as
follows: Citation Management Fees: General Fund - Administrative Services -
Service Agreement & Contracts (Account 100.19.1941.62509). Mobile App Fees:
Parking Fund - Passport Mobile Parking (Account 505.19.7015.62519). Funding
for mobile fees will be a mix of Parking Funds and convenience fees paid by Park
Evanston “pay as you go” users.
For Action
(A14) Approval of Change Order No. 2 for Clearwell 9 (Treated Water Storage)
Replacement Project Construction (Bid 18-30)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the construction contract for the Clearwell 9 Replacement
Project (Bid No. 18-30) with Thieneman Construction, Inc. (17219 Foundation
Parkway, Westfield, IN) in the amount of $22,973.31. This will increase the total
contract amount from the current contract price of $19,213,700 to
$19,236,673.31. There is no time extension associated with this change order.
The City has a loan agreement in place with the IEPA for funding from the State
Revolving Fund in the amount of $20,556,256 for engineering and construction of
this project. All eligible costs will be funded by the loan repaid over 20 years at
1.84% interest. IEPA loan funding for this work is being routed through the Water
Fund, Capital Improvement (Account 513.71.7330.65515-733107), which has an
FY 2019 budget allocation of $13,400,000 for this project (additional funding will
be allocated in FY 2020). The City has executed a Memo of Understanding with
Northwestern University (NU) where NU will pay for costs associated with this
Change Order No. 2.
For Action
(A15) Dog Beach Update
At the June 10, 2019 City Council meeting, Ald. Fiske requested information on
the dog beach. Staff has prepared a presentation discussing past revenues,
current conditions and a review of existing City ordinances. Staff requests this
report be placed on file.
Accept and Place on File
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City Council Agenda July 8, 2019 Page 6 of 11
(A16) Sheridan Square Parking Update
After discussion at the June 24, 2019 Transportation & Parking Committee, staff
removed signs restricting parking for 22 spaces on the east side of Sheridan
Square 24 hours a day, except those with a District R permit. The entire length of
Sheridan Square, both sides, is now designated as residents parking only from
9pm to 6am, which is also reflected in the City Code. Staff requests this report be
placed on file and seeks direction on next steps.
Accept and Place on File
(A17) Street Cleaning and Snow Removal Signs
At the request of City Council, staff has examined the cost and scope of work
required to install additional street cleaning signs at mid-block locations
throughout the City. Staff requests this report be placed on file and seeks
direction on next steps.
Accept and Place on File
(A18) Resolution 65-R-19, Approving Procedures Regarding Determination of
Benefit Eligibility Under the Public Safety Employee Benefits Act
Staff recommends that City Council adoption of Resolution 65-R-19, adopting a
Public Safety Employee Benefits Act (PSEBA) Policy. The proposed policy
outlines the procedures to be used by the City to determine employer-paid health
insurance eligibility for former Firefighter/Paramedics or Police Officers
catastrophically injured or killed in the line of duty.
For Action
(A19) Resolution 67-R-19, Authorizing Motor Fuel Tax Funds Transfer for General
Maintenance of Streets
Staff recommends City Council adoption of Resolution 67-R-19 by which City
Council would authorize the City Manager to transfer $982,897 in 2019 of Motor
Fuel Tax (MFT) Funds for the salt purchase, electricity payment and general
maintenance of streets by City forces. The fund transfer was approved as part of
the 2019 budget. Funding will be provided from the Motor Fuel Tax Fund
(Account 200.26.5100.66131) as a transfer to the General Fund.
For Action
(A20) Resolution 70-R-19, Authorizing the Use of Emergency Contract Procedures
for Civic Center Boiler System Repairs
Staff recommends City Council adoption of Resolution 70-R-19 authorizing the
use of emergency contract procedures for Civic Center Boiler System Repairs.
The City Manager will execute a contract for these repairs with Great Lakes
Plumbing and Heating Company (4521 West Diversey Avenue, Chicago, IL
60639) in the amount of $119,400. Funding is available from the Capital
Improvement Fund 2019 General Obligation Bonds from the line item for
Facilities Contingency (Account 415.40.4119.65515 – 619022). This line item
has an FY 2019 budget of $300,000 with a remaining balance of $232,810.
For Action
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City Council Agenda July 8, 2019 Page 7 of 11
(A21) Resolution 71-R-19, Authorizing the City Manager to Sign a Memorandum
of Understanding with Northwestern University for Operations of the Beach
at Lincoln Street and Campus Drive
Staff recommends that City Council adopt Resolution 71-R-19, authorization to
execute a memorandum of understanding by and between the City and
Northwestern University for operations at the beach located at end of Lincoln
Street.
For Action
(A22) Resolution 75-R-19, Accepting a Grant from the Illinois Housing
Development Authority's Abandoned Residential Property Municipal Relief
Program
Staff recommends City Council adoption of Resolution 75-R-19, accepting a
grant from the Illinois Housing Development Authority (IHDA) Abandoned
Residential Property Municipal Relief Program. Illinois Housing Development
Authority (IHDA) has provided $75,000 in funding to address property
maintenance issues at registered vacant properties. Funds will be provided
through an account approved by IHDA.
For Action
(A23) Ordinance 58-O-19, Amending Section (C) of Title 11, Chapter 2, Schedule
11 “Immobilization Program”
Staff recommends City Council adoption of Ordinance 58-O-19, amending
Section (C) of Title 11, Chapter 2, Schedule 11 “Immobilization Program,”
changing the amount of time a vehicle is immobilized before it is towed and
impounded. This ordinance will increase the time limit from 24 hours to 48 hours.
For Introduction
(A24) Ordinance 66-O-19, Amending Portions of the Parking City Code Regarding
Payment Methods
Staff requests City Council adoption of Ordinance 66-O-19, amending portions
City Code Chapter 10, Sections 5 and 11 to properly reflect all parking payment
methods and zones. The City of Evanston offers a variety of parking options
(single space meters, multi-space pay stations, and ParkEvanston App), as well
as payment options (coins, cash, credit card, web-based applications/wallet) and
the City Code must be updated to reflect these changes.
For Introduction
(A25) Ordinance 67-O-19 Amending City Code Section 10-11-18, Schedule XVIII(F)
to add Lincoln Street Parking Pilot Program
The Transportation & Parking Committee recommends City Council adoption of
Ordinance 67-O-19, amending City Code Sections 10-11-10 to restrict parking on
the 1600 block of Lincoln Street to two hours from 9:00 a.m. to 6:00 p.m. for a
period of 6 months.
For Introduction
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City Council Agenda July 8, 2019 Page 8 of 11
(A26) Ordinance 68-O-19, Amending City Code Section 10-11-7, Schedule VII(A)
“Passenger Loading Zones, Public Carrier Stops and Stands” to Add a
Loading Zone at 602 Davis Street
The Transportation & Parking Committee recommends City Council to adopt
Ordinance 68-O-19, amending City Code Section 10-11-7 – Schedule VII(A)
adding a 15 minute passenger loading zone at 602 Davis Street.
For Introduction
(A27) Ordinance 69-O-19, Amending City Code Sections 10-11-12, Parking Zones
The Transportation & Parking Committee recommends City Council adoption of
Ordinance 69-O-19, amending City Code Sections: 10-11-12(A) by adding both
sides of Greenwood Avenue from Sherman west to the alley as a 2 hour paid
parking zone, and 10-11-12(F) by adding the west side of Sherman Court from
Greenwood Avenue north to the alley as a 12 hour paid parking zone.
For Introduction
(A28) Ordinance 70-O-19, Amending Portions of the City Code Regarding the
Scope of Authority of Hearing Officers
The Alternatives to Arrest Committee recommends City Council adopt Ordinance
70-O-19, amending portions of the City Code regarding the scope of authority of
hearing officers. Ald. Braithwaite requests suspension of the rules for introduction
and action at the July 8, 2019 City Council meeting.
For Introduction and Action
(A29) Ordinance 51-O-19, Approval to Amend City Code 3-4-6 “Classification and
License Fees” to Create a New Class R-1 Liquor License
The Liquor License Commissioner recommends City Council adoption of
Ordinance 51-O-19, amending City Code 3-4-6 “Classification and License Fees”
to add Class R-1 to the Liquor Code to allow for alcoholic beverage sales at
Welsh-Ryan arena. This item was held at the June 10, 2019 City Council
meeting.
For Action
(A30) Ordinance 62-O-19, Amending Portions of City Code to Institute Building
Permit Cancellation Fee Schedule
Staff recommends adoption of Ordinance 62-O-19, amending portions of
Ordinance 136-O-18 Permit Fee Schedule to assess a cancellation fee to all
building permit cancellations resulting in a refund request. Cancellation fee will
be $25 for permits issued with a permit fee of $150 or less and $50 for permits
issued with a permit fee greater than $150. Funding will be provided from the Fee
Revenue to Building and Inspection Services – Building Permits (Account
100.21.2126.52080).
For Action
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City Council Agenda July 8, 2019 Page 9 of 11
(A31) Ordinance 61-O-19, Amending Portions of City Code Regarding the City of
Evanston Occupation of Public Way Permit Fee Schedule
Staff recommends adoption of Ordinance 61-O-19, amending portions of City
Code Chapter 2 - Streets, Sidewalks and Public Ways to assess a cancellation
fee to all Occupation of Public Way permit cancellations resulting in a refund
request. Occupation of Public Way permit types are Right of Way, Sidewalk
Cafe, Moving Vehicle Parking and Storage Container. The cancellation fee will
be $25 for permits issued with a permit fee of $150 or less and $50 for permits
issued with a permit fee greater than $150. Funding will be provided from Fee
Revenue to Public Works Agency - Occupation of Public Way Permits (Account
100.40.4105.52126).
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Approval to Issue a Request for Qualifications (RFQ) for the Property at
1714-1720 Chicago Avenue
Staff recommends that the City Council authorize the City Manager and/or his
designee to issue a request for qualifications to identify interest by parties for the
redevelopment of the property at 1714-1720 Chicago Avenue with following
terms: Qualifications Summary Statement, Development Team Overview,
Representative Projects and/or Experience, Current Projects, Financial
Information, References and Points of Contact for Project.
For Action
(P2) Ordinance 73-O-19, Granting Major Zoning Relief to Construct a Second
Story Addition at 1124 Florence Ave.
City staff and the Zoning Board of Appeals recommend adoption of Ordinance
73-O-19 granting major zoning relief to construct a second story addition for live-
work units with a 7’ south interior side yard setback for an eave where 9’ is
required, and for three parking spaces where four parking spaces are required, in
the B1 Business District. The applicant has complied with all zoning requirements
and meets all of the standards for a variation for this district. Ald. Braithwaite
requests suspension of the rules for introduction and action at the July 8, 2019
City Council meeting.
For Introduction and Action
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City Council Agenda July 8, 2019 Page 10 of 11
(P3) Ordinance 64-O-19, Major Zoning Relief for a Curb Cut and Driveway to the
Street at 2650 Sheridan Road – Variations in the R1 District
The Zoning Board of Appeals and staff recommend denial of Ordinance 64-O-19
authorizing a major variation to establish a curb cut and driveway from the street
frontage (Sheridan Rd.) on a newly subdivided property with alley access in the
R1 Single Family Residential District. The property currently features a single
family residence with a curb cut and driveway from the street frontage. The
existing single family residence will be demolished and a new residence will be
constructed. The proposal does not meet the Standards for Variation, specifically
the proposal is not keeping with the intent of the Zoning Ordinance, does not
have a hardship or practical difficulty peculiar to the property, is based upon a
desire to extract additional income from the property, and is not limited to the
minimum change necessary.
For Action
(P4) Ordinance 54-O-19, Amending Various Parts of Title 6, “Zoning,” of the
Evanston City Code To Conform with the City of Evanston Inclusionary
Housing Ordinance – Zoning Text Amendment
The Plan Commission and staff recommend adoption of Ordinance 54-O-19,
amending various parts of Title 6, “Zoning,” of the Evanston City Code to conform
with the City of Evanston Inclusionary Housing Ordinance to revise density and
parking bonuses established by the City of Evanston’s revised Inclusionary
Housing Ordinance (IHO), 107-O-18.
For Action
RULES COMMITTEE
(O1) Resolution 72-R-19, Amending City Council Rules to Address Remote
Public Comment Participation
The Rules Committee recommends that the City Council adopt Resolution 72-R-
19, amending City Council Rule 6, “Citizen Participation,” to state that only
individuals attending the meeting in person may participate in public comment
and no electronic participation will be allowed.
For Action
(O2) Resolution 73-R-19, Amending City Council Rules to Address Signage in
the Council Chambers
The Rules Committee recommends City Council adoption of Resolution 73-R-19,
amending City Council Rule 6, “Citizen Participation,” to address members of the
public signs in the Council Chambers.
For Action
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City Council Agenda July 8, 2019 Page 11 of 11
APPOINTMENTS
(APP1) For Appointment to:
Library Board - Terry Soto
Terry Soto is a consultant and facilitator for the UIC Center for Public Safety and
Justice. Previously, Terry worked for the North Lawndale Employment Network,
where she co-developed and co-facilitated racial healing training as well as
provided job readiness training to participants. Her community activities range
from being a member of the YWCA’s Racial Justice Committee to being past
president of the Oakton Gables Condominium Association. Proficient in both
Spanish and French, Terry continues to be an active Evanston Public Library
patron and an avid reader.
For Action
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) Executive Session
(IX) Adjournment
MEETINGS SCHEDULED THROUGH JULY 2019
Upcoming Aldermanic Committee Meetings
7/15/2019 4:15 PM Ethics Subcommittee of the Rules Committee
7/15/2019 6:00 PM City Council
7/16/2019 7:00 PM Housing & Community Development Act Committee
7/17/2019 6:30 PM Minority W omen & Evanston Business Enterprise Development
Committee
7/18/2019 6:30 PM Equity & Empowerment Commission
7/22/2019 6:00 PM Administration & Public Works, Planning & Development, City Council
7/24/2019 6:00 PM Transportation and Parking Committee
7/24/2019 7:30 PM Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in adv ance so that arrangements can be made for the
accommodation if possible.
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SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 24th, 2019
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 12 of 331
Mayor’s Public Announcements
Mayor Hagerty Announcements and Proclamations:
●Parks and Recreation Month – July 2019
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz announced Dick Peach as grand marshall of the 4th of July
parade. People can start saving their spots for the parade beginning July 1st at 6 a.m.
Watch
City Clerk’s Communications
City Clerk had 1 Communication: The Clerk’s Office will be hosting an event on July 1 starting
at 6 p.m. The event will focus on an ethics ordinance, lobbying ordinance and whistleblower
ordinance.
Watch
Public Comment
Alejandra L. Ibanez Voiced her opposition of having a Cook County Department of
Homeland Security and Emergency Response van used during the
Custer Street fair. Requested City Council to never use those
vehicles for any future events in the city. Said the presence of the
vehicles during the Custer Street fair brought fear to residents.
Watch
Linda Del Bosque Requested City Council to never use Cook County DHS vehicles in
future city events.
Watch
Michael Vasilko Asked City Council to make City Clerk Reid the only FOIA Officer for
the City of Evanston. Wants City Council to reconsider the matter and
placed to a vote. Believes the previous vote was political and illegal.
Requested the new LOI’s for Robert Crown not be accepted.
Watch
Harris Miller Talked about the new FOIA policy and requested Clerk Reid to be
made the sole FOIA Officer for the City of Evanston. Thanked City
Council for choosing a safer and more fiscally responsible option for
Elgin Rd.
Watch
Michael Naybors Voiced his enormous support for Resolution 46-R-19 which will Watch
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designate a portion of Florence Avenue between Lake Street and
Greenwood Street with the Honorary Street Name Sign, “Ernest W.
Jackson Way”. Also shared his perspective of the recent changes in
the FOIA policy. Suggested there should be a mediator who should
listen to both parties on the issue and base his determination on the
evidence presented.
Darlene Cannon Said the Cook County DHS vehicle created a bad shadow on the
Custer Fair. Wants private donors to the Robert Crown Center to pay
their fair share of construction cost, as well as facility time. Lastly, she
asked City Council to restore FOIA responsibilities to Clerk Reid.
Watch
Ruth Hudson Assistant Director of Custer Fair who wanted to clarify the position of
Custer Fair towards the Cook County DHS vehicle present during the
event. She said the city requested to barricade the entrances. She
said the options presented to them were either to erect physical
blockades at the cost of over $1,000,000 or the DHS vehicles. Stated
Custer Fair requested municipal vehicles.
Watch
Mary Rosinski Asked City Council for a forensic report for Robert Crown. Wants City
Council to table the liquor license for Northwestern.
Watch
Joan Safford Talked about Resolution 59-R-19 Watch
Kathrine Jackson
Bradley
Spoke about Resolution 46-R-19 which will designate a portion of
Florence Avenue between Lake Street and Greenwood Street with
the Honorary Street Name Sign, “Ernest W. Jackson Way”.
Watch
Doreen Price Talked about funding and prioritizing the city budget. Wants an
outside counsel to review the city’s FOIA policy.
Watch
Ray Friedman Spoke about TIF funds. Wanted to know why money was being taken
from bonds towards the TIF funds. Asked City Council to review the
Certificate of Zoning Compliance for the HOW project.
Watch
Bennett Johnson Suggested City Council to make Robert Crown revenue independent.
Would also like a new City Hall to be constructed.
Watch
Caris Sutton Thanked City Council for the honorary street naming of “Ernest W.
Jackson Way”. He also shared his remarks on the appointments to
the Boards & Commissions.
Watch
James Englman Requested City Council to direct staff to hand-deliver meeting notices
for residents who are handicapped.
Watch
Tiara X Foster Loyd Believes African-American families are being pushed out of
Evanston. Asked City Council to take concrete action to help diversity
in the city.
Watch
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Allie Harned Voiced her opposition for the deal with Beacon Academy and their
exclusive gym hours at Robert Crown.
Watch
Carl Klein Wants City Council to hear the input from the community on the
future of the Evanston Library parking lot. Said the guidance from the
public should be the first step in determining the future use of the
library parking lot. Suggested to have a special panel comprised of
community members with expertise in urban planning, zoning, and
the downtown plan.
Watch
Kiera Kelly Talked about the future use for the Evanston Library parking lot. Watch
Betty Ester Spoke about the two appointments for the Housing & Homelessness
Commission.
Watch
Heather Sweeney Voiced her opposition of having the Cook County DHS vehicle placed
at the Custer Fair. She read a few comments that were placed in the
online petition which opposed the placement of DHS vehicles in
Evanston.
Watch
Trisha Connolly Stated that the Cook County DHS vehicle does not make Evanston a
welcoming city. Another issue she believes doesn’t make Evanston a
welcoming city is the constant request by residents who want to view
the financial reports and user agreement regarding Robert Crown.
Watch
Sergio Hernandez Voiced his support for not allowing DHS vehicles in Evanston and
thanked Ald. Fleming for reaching out to community leaders and
having them remind the immigrant community they are safe and
welcomed in Evanston. He also thanked City Council for passing the
resolution that seeks to create equity in Evanston.
Watch
Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meeting of June 10,
2019
For Action
Approved on Consent Agenda
Motion: Ald.
Braithwaite
Watch
(A1) Payroll – May 27, 2019 through June 9, 2019 $2,841,400.11
For Action
Approved on Consent Agenda
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(A2) Bills List – June 25, 2019 $2,831,992.69
For Action
Approved on Consent Agenda
(A3) Agreement to with Sam Goss & Associates to Provide Services
for the Handyman Program
City Council authorized the City Manager to execute an agreement with
Sam Goss & Associates (1727 Brummel, Evanston, IL 60202) to provide
handyman services for the Handyman Program (RFP 19-17). This
agreement will cover the period of July 1, 2019 through December 31,
2019. Funding will be provided from the Affordable Housing Fund
(Account 250.21.5465.63095) with a budget of $20,000.
For Action
Approved on Consent Agenda
(A4) Agreement with Azavar Audit Solutions, Inc for Sales and Utility
Tax Revenue Audits
City Council authorized a new agreement with Azavar Audit Solutions, Inc.
(Azavar) to provide auditing services related to Sales Tax and Utility Tax
revenues. The City is currently paying Azavar a monthly amount of $915
as an incremental share of electric and gas tax revenues. Additional
revenues shared with Azavar will be 45% of the increment for 36 months
compared to 45% of the increment for 60 months. This will help the City
retain incremental revenues after 3 years.
For Action
Approved on Consent Agenda
(A5) Contract Award with Spring City Electrical Manufacturing for
Tallmadge Street Light Poles and Fixtures
Staff recommends that the City Council authorize the City Manager to
execute a 10-year contract with Spring City Electrical Manufacturing (One
South Main Street, Spring City, PA) for the single-source supply of
Tallmadge Street Light Poles and Luminaire Fixtures. The cost of the
contract through 12/31/2020 will be $177,598. Funding through 2020 will
be from the Capital Improvement 2019 and 2020 General Obligation
Bonds in the amount of $177,598. A detailed summary of the funding is
included in the corresponding transmittal memorandum.
For Action
Held in Committee
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(A6) Sole-source Renewal of Dell Pro Support
City Council authorized the sole-source renewal of Pro Support from Dell
Technologies (1 Dell Way, Round Rock, TX 78682) in the amount of
$27,598.12. This renewal purchase enables the City to maintain support
plans for critical IT infrastructure. Funding is provided by the IT Division’s
Computer License and Support Account (100.19.1932.62340) which has a
2019 budget of $550,000 and a current balance of $164,829.03. The
account balance will be $137,230.91 after this purchase is complete.
For Action
Approved on Consent Agenda
(A7) Resolution 61-R-19, Updating the Investment Policy
City Council adopted Resolution 61-R-19 updating investment policy
related to the allowable investment products.
For Action
Approved on Consent Agenda
(A8) Resolution 62-R-19, Approving Settlement in Lindstrom v. City
of Evanston
City Council adopted Resolution 62-R-18 authorizing the City of Evanston
(“City”) to issue a settlement payment pursuant to a settlement agreement
and release in Cecilia Lindstrom v. City of Evanston (Case No. 1:17-
cv-07719). Funding will be provided from the Insurance Fund - Settlement
Costs – Liability (Account 605.99.7800.62260).
For Action
Approved on Consent Agenda
(A9) Resolution 63-R-19, Approving Settlement in R.J. O’Neil, Inc. v.
City of Evanston, et al.
City Council adopted Resolution 63-R-18 authorizing the City of Evanston
(“City”) to issue a settlement payment pursuant to a settlement agreement
and release in R.J. O’Neil Inc. v. City of Evanston, et al. (Case
No18-CH-15227). Funding will be provided from the Construction Fund –
Fountain Square Project (Account 415.40.4217.65515 – 516004).
For Action
Approved on Consent Agenda
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(A10) Ordinance 62-O-19, Amending Portions of City Code to Institute
Building Permit Cancellation Fee Schedule
City Council adopted Ordinance 62-O-19, amending portions of Ordinance
136-O-18 Permit Fee Schedule to assess a cancellation fee to all building
permit cancellations resulting in a refund request. Cancellation fee will be
$25 for permits issued with a permit fee of $150 or less and $50 for
permits issued with a permit fee greater than $150. Funding will be
provided from the Fee Revenue to Building and Inspection Services –
Building Permits (Account 100.21.2126.52080).
For Introduction
Approved on Consent Agenda
(A11) Ordinance 61-O-19, Amending Portions of City Code Regarding
the City of Evanston Occupation of Public Way Permit Fee Schedule
City Council adopted Ordinance 61-O-19, amending portions of City Code
Chapter 2 - Streets, Sidewalks and Public Ways to assess a cancellation
fee to all Occupation of Public Way permit cancellations resulting in a
refund request. Occupation of Public Way permit types are Right of Way,
Sidewalk Cafe, Moving Vehicle Parking and Storage Container. The
cancellation fee will be $25 for permits issued with a permit fee of $150 or
less and $50 for permits issued with a permit fee greater than $150.
Funding will be provided from Fee Revenue to Public Works Agency -
Occupation of Public Way Permits (Account 100.40.4105.52126).
For Introduction
Approved on Consent Agenda
(A12) Resolution 59-R-19, Amendment to the Purchase and Sale
Agreement for the City-Owned Real Property Located at 1714-20
Chicago Avenue to Chicago Avenue Partners, LLC
Staff requests City Council receive and file Resolution 59-R-19
“Authorizing the City Manager to Amend the Contract for the Sale of
City-Owned Real Property Located at 1714-20 Chicago Avenue,
Evanston, Illinois.” Staff seeks direction from City Council on potential
future development efforts for this property. This item was held at the June
10, 2019 City Council Meeting.
Motion to terminate the contract and return the earnest money
Passed 9-0
For Action
Referral for staff to draft a Request for Qualifications (or letters of
interest) for interested parties to develop the city-owned property at
Motion: Ald.
Braithwaite
Motion: Ald.
Fiske
Watch
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1714-1720 Chicago Ave. The draft RFQ will return to P&D for review
on July 8.
(A13) Ordinance 51-O-19, Approval to Amend City Code 3-4-6
“Classification and License Fees” to Create a New Class R-1 Liquor
License
The Liquor License Commissioner recommends City Council adoption of
Ordinance 51-O-19, amending City Code 3-4-6 “Classification and License
Fees” to add Class R-1 to the Liquor Code to allow for alcoholic beverage
sales at Welsh-Ryan arena.
For Action
Item held until July 8th meeting.
Motion: Ald.
Braithwaite
Watch
(A14) Ordinance 56-O-19, Approval to Amend City Code Section 3-4-6
by Creating a New Class P-5 Liquor License
City Council adopted Ordinance 56-O-19, amending City Code Section
3-4-6 by creating a New Class P-5 Liquor License which permits alcohol
manufacturers to produce more alcohol than is currently permitted under
the class P craft distillery license (30,000 gallons).
For Action
Approved on Consent Agenda
(A15) Ordinance 57-O-19, Approval to Amend City Code Section 3-4-6
by Amending the Class J and P-2 Liquor Licenses
City Council adopted Ordinance 57-O-19, amending City Code Section
3-4-6 by amending the Class J and P-2 Liquor Licenses for brewpub
operators and craft brewers. The amendments permit the off-site
production of alcohol for sale on-site; the sale of beer and cider
manufactured by other brewers for on-site consumption; and the sale of
individual bottles of beer that are greater than 375 ml.
For Action
Approved on Consent Agenda
(P1) Ordinance 64-O-19, Major Zoning Relief for a Curb Cut and
Driveway to the Street at 2650 Sheridan Road – Variations in the R1
District
City Council denied Ordinance 64-O-19 authorizing a major variation to
establish a curb cut and driveway from the street frontage (Sheridan Rd.)
on a newly subdivided property with alley access in the R1 Single Family
Residential District. The property currently features a single family
Motion: Ald.
Rue Simmons
Watch
19 of 331
residence with a curb cut and driveway from the street frontage. The
existing single family residence will be demolished and a new residence
will be constructed. The proposal does not meet the Standards for
Variation, specifically the proposal is not keeping with the intent of the
Zoning Ordinance, does not have a hardship or practical difficulty peculiar
to the property, is based upon a desire to extract additional income from
the property, and is not limited to the minimum change necessary.
For Introduction
Approved on Consent Agenda
(P2) Ordinance 54-O-19, Amending Various Parts of Title 6, “Zoning,”
of the Evanston City Code To Conform with the City of Evanston
Inclusionary Housing Ordinance – Zoning Text Amendment
City Council adopted Ordinance 54-O-19, amending various parts of Title
6, “Zoning,” of the Evanston City Code to conform with the City of
Evanston Inclusionary Housing Ordinance to revise density and parking
bonuses established by the City of Evanston’s revised Inclusionary
Housing Ordinance (IHO), 107-O-18.
For Introduction
Approved on Consent Agenda
(P3) Ordinance 65-O-19, Extending the Time for Applicant to Obtain a
Building Permit to Construct the Planned Development at 100 and
128-132 Chicago Avenue
City Council adopted Ordinance 65-O-19 to extend the time for
commencement of construction of the Planned Development at 100 and
128-132 Chicago Avenue, originally approved on June 26, 2018. The
Ordinance would grant a one-year extension for building permit issuance
to June 24, 2020.
Motion to suspend the rules for Introduction and Action
Passed 9-0
For Introduction and Action
Passed 8-1 Ald. Suffredin voted “No”
Motion: Ald.
Rue Simmons
Motion: Ald.
Braithwaite
Watch
(PD1) Elgin Road Pilot
Alderman Fiske proposes a pilot to evaluate the temporary closure of Elgin
Road between Emerson Street and Orrington Avenue. The purpose of this
pilot is to consider the potential benefits of restoring the original street grid
system at the northern edge of the downtown business district. Staff seeks
further direction from the Planning and Development Committee. If the
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Committee directs staff to study this area, then a complete evaluation of
vehicular turning and detour ability needs further review before initiating a
pilot.
For Discussion
Item held in Committee
(O1) Resolution 46-R-19, Designating the Portion of Florence Avenue
between Lake Street and Greenwood Street with the Honorary Street
Name Sign, “Ernest W. Jackson Way”
The Parks, Recreation and Community Services Board recommend
adoption of Resolution 46-R-19, designating the portion of Florence
Avenue between Lake Street and Greenwood Street with the Honorary
Street Name Sign, “Ernest W. Jackson Way.” Three street signs are made
for the honoree. One sign is installed at each end of the designated one
block area and the third sign is given to the honoree. The approximate
total cost to create all three signs is $200. Funds for the honorary street
name sign program is budgeted in the Public Works Agency, Public
Service Bureau - Traffic Operations Materials Fund (Account
100.40.4520.65115) which has a fiscal year 2019 budget of $58,000 and a
year to date balance of $40,000.
For Action
Passed 9-0
Motion: Ald.
Braithwaite
Watch
(APP1) Affordable Housing Plan Steering Committee - Corina
Boeckeler
Corina Boeckeler, a building energy specialist and architectural designer
at SAS Architects and Planners, has extensive professional experience in
master planning and feasibility construction. She has worked with
community members and decision makers to formulate strategies for
phased developments and to assess current and future housing needs.
She holds a master’s degree in Architecture from the University of Illinois.
Affordable Housing Plan Steering Committee - Stephanie Gerberding
Stephanie Gerberding is a licensed clinical social worker and Senior Care
Advisor for Care.com, where she provides information and referral
services to family caregivers and seniors seeking support. As a health
social worker, Stephanie helped address housing issues faced by patients
and worked with community resources to meet their needs. She is a
resident of Community Partners for Affordable Housing. Stephanie
received a B.A. in Sociology from DePaul University and a master’s
degree in Social Work from Loyola University of Chicago. Arts Council -
James Deeb James Deeb is an Evanston artist with over 30 years of
experience in the field. He has taught, exhibited, and curated art in a
Motion: Ald.
Fiske
Watch
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variety of different mediums, and is the owner of RFN Studios. James
holds a B.A. from Indiana University at South Bend and a Masters of Fine
Arts from Western Michigan University.
Environment Board - Caroline Peyer
Caroline Peyer has eight years of experience in environmental consulting,
greenhouse gas emissions accounting, and resource management. Most
recently, she worked as a Project Manager at myclimate, a leading Swiss
nonprofit organization committed to climate protection. Caroline holds a
Masters in Environmental Engineering from ETH Zurich, one of the world’s
leading universities in science and technology.
Environment Board - Michelle Redfield
Michelle Redfield has been an Evanston resident for 30 years and has
spent her time working in environmental protection, safety and
environmental compliance, and environmental program management.
Michelle is the Director for Environment, Safety, and Sustainability for
Schneider Electric, and is also a member of the board of the National
Association of Environmental Management. She holds a B.S. in
Environmental Engineering from Northwestern University.
Equity and Empowerment Commission - Max Weinberg
Max Weinberg is the principal of Lincolnwood Elementary School in
Evanston, and has been working professionally towards equity in schools
since serving as a member of Teach for America Corps in 2000.
Throughout his career, Max has advocated for meaningful learning
opportunities for historically underserved families, working in schools in
South Bronx and Harlem in New York City, and on Chicago’s south and
west sides through the University of Chicago’s Urban Teacher Education
Program. He holds a B.A. in English and American Literature, an M.S. in
Administration & Supervision, an M.S. in Elementary Education, and is
currently working towards a PhD in Educational Leadership.
Housing & Homelessness Commission - Kathy Feingold
Kathy Feingold has more than 20 years of experience in community
development. She currently serves as Senior Loan Officer at Community
Investment Corporation, a non-profit organization working to preserve
affordable housing in the Chicago area. As an urban planner with
experience in the public and private sectors, Kathy is deeply
knowledgeable about zoning implications, transportation and traffic issues,
density concerns, and other issues that arise with affordable housing
projects. She holds a Masters of Urban Planning and Policy and a
Certificate in Real Estate Finance.
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Housing & Homelessness Commission - Neda Nozari
Neda Nozari is a civil rights attorney focusing on fair housing and
foreclosure mitigation. Prior to starting her private legal practice in
Evanston, Neda served as a staff attorney and as Director of Fair Housing
at Open Communities, a nonprofit that promotes housing, economic and
social justice in north suburban Chicago. She holds a bachelor’s degree in
Political Science from Northwestern University and a J.D. from The John
Marshall Law School.
Public Safety Civil Service Commission - Steve Lemieux-Jordan
Steve Lemieux-Jordan is a longtime Evanston resident and the owner of
Evanston Photographic Studios. Steve is an active member of the board of
the Evanston Police & Fire Foundation and is the civilian coordinator for
Evanston’s Community Emergency Response Team (CERT). He is a
graduate of both the Citizen Police Academy and Citizen Fire Academy
programs in Evanston.
Public Safety Civil Service Commission - Diane Petersmarck
Diane Petersmarck is a 23-year resident of Evanston and a member of
Evanston’s Citizen Fire Academy Alumni Association. Diane volunteers
her time at the Symphony of Evanston, where she works with residents
suffering from dementia, and she is a member of the Board of Trustees for
the Sherman Garden Apartments Co-operative Trust. Previously, Diane
served on the Citizens Advisory Board for NorthShore University
HealthSystem’s Center for Brain Health. She holds a bachelor's degree in
Sociology.
Public Safety Civil Service Commission - Fred Tanenbaum
Fred Tanenbaum is a retired pharmacist and former Deputy Chief of
Skokie Civil Defense. He is a proud graduate of Evanston’s Citizen Police
Academy and Citizen Fire Academy programs, a member of the
Community Emergency Response Team (CERT), and a board member of
the Evanston Police and Fire Foundation. Fred has lived in Evanston for
12 years.
For Action
Approved on Consent Agenda
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(APP2) For Reappointment to:
Firefighter's Pension Board Aleks Granchalek
Library Board Adam Goodman
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
The street naming ceremony for Mr. Jackson will be on July 20 at 2 p.m. between
Lake and Florence.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Made a referral to Rules Committee regarding better managing diversity on boards
and committees. Also made a referral to M/W/EBE Development Committee for
best practices to have progress compliance for large developments.
Watch
Ward
6:
No Report Watch
Ward
7:
Meeting on June 25 starting at 6 p.m. in the Wilson Club at Welch-Ryan to discuss
with Northwestern representatives their proposal for a zoning amendment.
Watch
Ward
8:
No Report Watch
Ward
9:
No Report Watch
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Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, July 8, 2019
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 24, 2019
III. PUBLIC COMMENT
IV. SPECIAL ORDER OF BUSINESS
(SP1) Parking Updates
Staff will provide an update on several parking initiatives that have been
implemented over the last several months.
For Discussion
V. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – June 10, 2019 through June 23, 2019 $3,151,176.08
For Action
(A2) Bills List – July 9, 2019 $ 2,831,992.69
For Action
(A4) Washington National TIF Dissolution
Staff recommends City Council accept and place on file the close out memo for
the Washington National TIF District
Accept and Place on File
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Administration & Public Works Committee Meeting Agenda
July 8, 2019
(A5) Sole-source Purchase of West Filter Plant Backwash Rate Controller from
LAI, Ltd.
Staff recommends City Council authorize the City Manager to execute the sole-
source purchase of the DeZurik filter backwash rate controller system from LAI,
Ltd, (5400 Newport Drive, Suite 10, Rolling Meadows, IL 60008) in the amount of
$22,781. Funding for this purchase will be from Water Fund (Account
510.40.4230.65702), which has an allocation of $50,000 for this item. This
account has an YTD balance of $206,065.37.
For Action
(A7) Contract Award for HVAC Mechanical Engineering Services with Kimley-
Horn and Associates, Inc. at the Police/Fire Headquarters, Fire Station #3
and the Levy Senior Center
Staff recommends City Council authorize the City Manager to execute a contract
for HVAC Mechanical Engineering Services at the Police/Fire Headquarters, Fire
Station #3 and the Levy Senior Center (RFP 19-22) with Kimley-Horn and
Associates, Inc. (1001 Warrenville Road, Suite 350, Lisle, IL 60532), in the
amount of $59,560. Funding will be provided from the Capital Improvement
Program (CIP) 2019 General Obligation Bonds, which included an FY 2019
budget of $115,000 for all three projects, all of which is remaining. The account
breakdown is included in the corresponding transmittal memo.
For Action
(A8) Contract Award for Engineering Design Services with CCJM Engineers,
Ltd. for Emergency Generators at the Police/Fire Headquarters and Fire
Stations #1 and #2
Staff recommends City Council authorize the City Manager to execute a contract
for Engineering Design Services for Emergency Generators at the Police/Fire
Headquarters and Fire Stations #1 and #2 (RFP 19-30) with CCJM Engineers,
Ltd. (303 East Wacker Drive, Suite 303, Chicago, IL 60601), in the amount of
$34,100. Funding will be provided from the Capital Improvement Program (CIP)
2019 General Obligation Bonds, which has an FY 2019 budget for this project in
the amount of $210,000, all of which is remaining. A detail breakdown of funding
for this project can be found in the corresponding transmittal memorandum.
For Action
(A10) Renewal of 2019-2024 Elevator Service Agreement with Thyssen Krupp
Elevator Corporation for the Sherman Plaza Parking Garage
Staff recommends renewal of the sole-source service and maintenance
agreement with Thyssen Krupp Elevator Corporation (335 Eisenhower Lane
South, Lombard, IL 60148) for the 6 elevators at the Sherman Plaza Parking
Garage in the amount of $205,200. The proposed 5-year service agreement is
effective from April 1, 2019 to March 31, 2024. Funding will be provided from the
Elevator Contracts – Sherman Plaza Garage Parking Fund (Account
505.19.7036.62425), with a budget of $43,700. A breakdown of expenses for
each year is as follows: $25,650 for nine months of FY 2019, $34,200 for each
FY 2020-2023, and $8,550 for three months of FY 2024.
For Action
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Administration & Public Works Committee Meeting Agenda
July 8, 2019
(A11) 2019-2020 Fuel Purchase from The Gas Depot Oil Company
Staff recommends City Council approval of fuel purchases from July 6, 2019
through July 5, 2020 in the amount of $750,000 from Gas Depot Oil Company
(8930 N. Waukegan Road, Suite 230, Morton Grove, IL 60053). The Gas Depot
Oil Company is the current Northwest Municipal Conference Bid winner for all
grades and types of fuels that are utilized by city vehicles for this time period.
Funding for this purchase will be as follows: $750,000 from the Petroleum
Products Business Unit in the Fleet Fund (Account 600.19.7710.65035) with a
FY19 budget of $750,000.
For Action
(A12) Replacement of One Public Works Agency Street Sweeper Vehicle from
Standard Equipment Company
Staff recommends City Council approval for the purchase of one (1) replacement
street sweeper vehicle for operations and allocated to the Public Works Agency
(Public Services Bureau). The replacement vehicle will be purchased from
Standard Equipment Company, 2033 West Walnut Street, Chicago, IL 60612 in
the amount of $226,175.55 through the Sourcewell contract. Funding for the
vehicles will be from the Sewer Fund (Account 515.40.4530.65550) in the
amount of $226,175.55, which has a budgeted amount of $420,075. This
expenditure represents 53.8% of this budgeted amount.
For Action
(A14) Approval of Change Order No. 2 for Clearwell 9 (Treated Water Storage)
Replacement Project Construction (Bid 18-30)
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the construction contract for the Clearwell 9 Replacement
Project (Bid No. 18-30) with Thieneman Construction, Inc. (17219 Foundation
Parkway, Westfield, IN) in the amount of $22,973.31. This will increase the total
contract amount from the current contract price of $19,213,700 to
$19,236,673.31. There is no time extension associated with this change order.
The City has a loan agreement in place with the IEPA for funding from the State
Revolving Fund in the amount of $20,556,256 for engineering and construction of
this project. All eligible costs will be funded by the loan repaid over 20 years at
1.84% interest. IEPA loan funding for this work is being routed through the Water
Fund, Capital Improvement (Account 513.71.7330.65515-733107), which has an
FY 2019 budget allocation of $13,400,000 for this project (additional funding will
be allocated in FY 2020). The City has executed a Memo of Understanding with
Northwestern University (NU) where NU will pay for costs associated with this
Change Order No. 2.
For Action
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Administration & Public Works Committee Meeting Agenda
July 8, 2019
(A18) Resolution 65-R-19, Approving Procedures Regarding Determination of
Benefit Eligibility Under the Public Safety Employee Benefits Act
Staff recommends that City Council adoption of Resolution 65-R-19, adopting a
Public Safety Employee Benefits Act (PSEBA) Policy. The proposed policy
outlines the procedures to be used by the City to determine employer-paid health
insurance eligibility for former Firefighter/Paramedics or Police Officers
catastrophically injured or killed in the line of duty.
For Action
(A19) Resolution 67-R-19, Authorizing Motor Fuel Tax Funds Transfer for General
Maintenance of Streets
Staff recommends City Council adoption of Resolution 67-R-19 by which City
Council would authorize the City Manager to transfer $982,897 in 2019 of Motor
Fuel Tax (MFT) Funds for the salt purchase, electricity payment and general
maintenance of streets by City forces. The fund transfer was approved as part of
the 2019 budget. Funding will be provided from the Motor Fuel Tax Fund
(Account 200.26.5100.66131) as a transfer to the General Fund.
For Action
(A20) Resolution 70-R-19, Authorizing the Use of Emergency Contract Procedures
for Civic Center Boiler System Repairs
Staff recommends City Council adoption of Resolution 70-R-19 authorizing the
use of emergency contract procedures for Civic Center Boiler System Repairs.
The City Manager will execute a contract for these repairs with Great Lakes
Plumbing and Heating Company (4521 West Diversey Avenue, Chicago, IL
60639) in the amount of $119,400. Funding is available from the Capital
Improvement Fund 2019 General Obligation Bonds from the line item for
Facilities Contingency (Account 415.40.4119.65515 – 619022). This line item
has an FY 2019 budget of $300,000 with a remaining balance of $232,810.
For Action
(A23) Ordinance 58-O-19, Amending Section (C) of Title 11, Chapter 2, Schedule
11 “Immobilization Program”
Staff recommends City Council adoption of Ordinance 58-O-19, amending
Section (C) of Title 11, Chapter 2, Schedule 11 “Immobilization Program,”
changing the amount of time a vehicle is immobilized before it is towed and
impounded. This ordinance will increase the time limit from 24 hours to 48 hours.
For Introduction
(A24) Ordinance 66-O-19, Amending Portions of the Parking City Code Regarding
Payment Methods
Staff requests City Council adoption of Ordinance 66-O-19, amending portions
City Code Chapter 10, Sections 5 and 11 to properly reflect all parking payment
methods and zones. The City of Evanston offers a variety of parking options
(single space meters, multi-space pay stations, and ParkEvanston App), as well
as payment options (coins, cash, credit card, web-based applications/wallet) and
the City Code must be updated to reflect these changes.
For Introduction
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Administration & Public Works Committee Meeting Agenda
July 8, 2019
(A25) Ordinance 67-O-19 Amending City Code Section 10-11-18, Schedule XVIII(F)
to add Lincoln Street Parking Pilot Program
The Transportation & Parking Committee recommends City Council adoption of
Ordinance 67-O-19, amending City Code Sections 10-11-10 to restrict parking on
the 1600 block of Lincoln Street to two hours from 9:00 a.m. to 6:00 p.m. for a
period of 6 months.
For Introduction
(A26) Ordinance 68-O-19, Amending City Code Section 10-11-7, Schedule VII(A)
“Passenger Loading Zones, Public Carrier Stops and Stands” to Add a
Loading Zone at 602 Davis Street
The Transportation & Parking Committee recommends City Council to adopt
Ordinance 68-O-19, amending City Code Section 10-11-7 – Schedule VII(A)
adding a 15 minute passenger loading zone at 602 Davis Street.
For Introduction
(A27) Ordinance 69-O-19, Amending City Code Sections 10-11-12, Parking Zones
The Transportation & Parking Committee recommends City Council adoption of
Ordinance 69-O-19, amending City Code Sections: 10-11-12(A) by adding both
sides of Greenwood Avenue from She rman west to the alley as a 2 hour paid
parking zone, and 10-11-12(F) by adding the west side of Sherman Court from
Greenwood Avenue north to the alley as a 12 hour paid parking zone.
For Introduction
(A28) Ordinance 70-O-19, Amending Portions of the City Code Regarding the
Scope of Authority of Hearing Officers
The Alternatives to Arrest Committee recommends City Council adopt Ordinance
70-O-19, amending portions of the City Code regarding the scope of authority of
hearing officers. Ald. Braithwaite requests suspension of the rules for introduction
and action at the July 8, 2019 City Council meeting.
For Introduction and Action
VI. ITEMS FOR CONSIDERATION
(A3) 2018 Audited Comprehensive Annual Financial Report
Staff recommends that City Council accept and place on file the Audited
Comprehensive Annual Financial Report (CAFR).
Accept and Place on File
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Administration & Public Works Committee Meeting Agenda
July 8, 2019
(A6) Contract Award with Spring City Electrical Manufacturing for Tallmadge
Street Light Poles and Fixtures
Staff recommends that the City Council authorize the City Manager to execute a
10-year contract with Spring City Electrical Manufacturing (One South Main
Street, Spring City, PA) for the single-source supply of Tallmadge Street Light
Poles and Luminaire Fixtures. The cost of the contract through December 31,
2020 will be $177,598. Funding through 2020 will be from the Capital
Improvement 2019 and 2020 General Obligation Bonds in the amount of
$177,598. A detailed summary of the funding is included in the corresponding
transmittal memorandum. This item was held in Committee at the June 10, 2019
Administration and Public Works Committee meeting.
For Action
(A9) Purchase of Fire Department Communications Equipment from Motorola
Solutions through the Federal Emergency Management Agency (FEMA)
Assistance to Firefighters Grant (AFG) Program
Staff recommends approval of payment to Motorola Solutions of Chicago, IL for
the purchase of upgraded mobile communications equipment and the APX
emergency scene accountability system. Total cost for this invoice is $1,550,000.
Funding will come from Fire Department AFG Portal Radio Grant (Account
100.23.2305.62672), which is funded from three sources. A detailed summary of
the funding is included in the corresponding transmittal memorandum.
For Action
(A13) Amended Agreement with Passport Parking, Inc. for Software License and
Service Agreement for Mobile Payments for Parking Platform and a Citation
Management Platform
Staff requests City Council authorize the City Manager to execute a three-year
amended agreement with Passport Parking, Inc. for software license and
services for mobile parking payments and for a citation management platform.
The contract term is retroactive to January 1, 2019 and continues through
December 31, 2021. Mobile pay transaction fees are reduced from $0.35 cents
to $0.22 cents per transaction with a not-to-exceed amount of $250,000 for 2019,
$300,000 for 2020 and $350,000 for 2021. Citation Management services will be
$22,200 a month for a total of $266,400 annually, with an additional $1.25 per
letter issued after 40 days of non-payment by the citation recipient. Funding is as
follows: Citation Management Fees: General Fund - Administrative Services -
Service Agreement & Contracts (Account 100.19.1941.62509). Mobile App Fees:
Parking Fund - Passport Mobile Parking (Account 505.19.7015.62519). Funding
for mobile fees will be a mix of Parking Funds and convenience fees paid by Park
Evanston “pay as you go” users.
For Action
31 of 331
Administration & Public Works Committee Meeting Agenda
July 8, 2019
(A15) Dog Beach Update
At the June 10, 2019 City Council meeting, Ald. Fiske requested information on
the dog beach. Staff has prepared a presentation discussing past revenues,
current conditions and a review of existing City ordinances. Staff requests this
report be placed on file.
Accept and Place on File
(A16) Sheridan Square Parking Update
After discussion at the June 24, 2019 Transportation & Parking Committee, staff
removed signs restricting parking for 22 spaces on the east side of Sheridan
Square 24 hours a day, except those with a District R permit. The entire length of
Sheridan Square, both sides, is now designated as residents parking only from
9pm to 6am, which is also reflected in the City Code. Staff requests this report be
placed on file and seeks direction on next steps.
Accept and Place on File
(A17) Street Cleaning and Snow Removal Signs
At the request of City Council, staff has examined the cost and scope of work
required to install additional street sweeping signs at mid-block locations
throughout the City. Staff requests this report be placed on file and seeks
direction on next steps.
Accept and Place on File
(A21) Resolution 71-R-19, Authorizing the City Manager to Sign a Memorandum
of Understanding with Northwestern University for Operations of the Beach
at Lincoln Street and Campus Drive
Staff recommends that City Council adopt Resolution 71-R-19, authorization to
execute a memorandum of understanding by and between the City and
Northwestern University for operations at the beach located at end of Lincoln
Street.
For Action
(A22) Resolution 75-R-19, Accepting a Grant from the Illinois Housing
Development Authority's Abandoned Residential Property Municipal Relief
Program
Staff recommends City Council adoption of Resolution 75-R-19, accepting a
grant from the Illinois Housing Development Authority (IHDA) Abandoned
Residential Property Municipal Relief Program. Illinois Housing Development
Authority (IHDA) has provided $75,000 in funding to address property
maintenance issues at registered vacant properties. Funds will be provided
through an account approved by IHDA.
For Action
32 of 331
Administration & Public Works Committee Meeting Agenda
July 8, 2019
VII. ITEMS FOR DISCUSSION
(APW1) Robert Crown Local Employment Program and M/W/EBE Program Status
Update
A status update will be provided regarding compliance with the Local
Employment Program and the M/W/EBE program for the construction of the
Robert Crown Community Center, Ice Complex and Library.
For Discussion
VI. COMMUNICATIONS
VII. ADJOURNMENT
33 of 331
Administration & Public Works Committee Meeting
Minutes of June 24, 2019
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: R. Rue Simmons, A. Rainey, C. Fleming, T. Suffredin, P.
Braithwaite
STAFF PRESENT: H. Desai, D. Stoneback, H. DuBose, L. Biggs, L. Stowe,
R. Dahal, J. Leonard, T. Nunez
PRESIDING OFFICIAL: Ald. Braithwaite
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
A quorum being present, Ald. Braithwaite called the meeting to order at
6:07p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 10, 2019
Ald. Rue Simmons moved to recommend approval of the Minutes of the
Regular Meeting of June 10, 2019, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the Minutes of the June
10, 2019 Meeting.
III. PUBLIC COMMENT
Carl Klein discussed the library parking lot contract. He suggested a public
meeting chaired by the Community Development Director for public input by all
residents, not just residents of the 1st Ward.
IV. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – May 27, 2019 through June 9, 2019 $2,841,400.11
For Action
(A2) Bills List – June 25, 2019 $2,831,992.69
For Action
DRAFT - NOT
APPROVED
34 of 331
(A4) Agreement with Azavar Audit Solutions, Inc for Sales and Utility Tax
Revenue Audits
Staff recommends City Council authorize a new agreement with Azavar Audit
Solutions, Inc. (Azavar) to provide auditing services related to Sales Tax and
Utility Tax revenues. The City is currently paying Azavar a monthly amount of $915
as an incremental share of electric and gas tax revenues. Additional revenues
shared with Azavar will be 45% of the increment for 36 months compared to 45% of
the increment for 60 months. This will help the City retain incremental revenues
after 3 years.
For Action
(A7) Resolution 61-R-19, Updating the Investment Policy
Staff recommends City Council adoption of Resolution 61-R-19 updating
investment policy related to the allowable investment products.
For Action
(A8) Resolution 62-R-19, Approving Settlement in Lindstrom v. City of Evanston
Staff recommends City Council adoption of Resolution 62-R-18 authorizing the
City of Evanston (“City”) to issue a settlement payment pursuant to a settlement
agreement and release in Cecilia Lindstrom v. City of Evanston (Case No. 1:17-
cv-07719). Funding will be provided from the Insurance Fund - Settlement Costs
– Liability (Account 605.99.7800.62260).
For Action
(A9) Resolution 63-R-19, Approving Settlement in R.J. O’Neil, Inc. v. City of
Evanston, et al.
Staff recommends City Council adoption of Resolution 63-R-18 authorizing the
City of Evanston (“City”) to issue a settlement payment pursuant to a settlement
agreement and release in R.J. O’Neil Inc. v. City of Evanston, et al. (Case No.
18-CH-15227). Funding will be provided from the Construction Fund – Fountain
Square Project (Account 415.40.4217.65515 – 516004).
For Action
Ald. Fleming moved to recommend approval of the consent agenda,
seconded by Ald. Simmons.
The Committee voted unanimously 5-0 to approve the items on the consent
agenda.
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V. ITEMS FOR CONSIDERATION
(A3) Agreement to with Sam Goss & Associates to Provide Services for the
Handyman Program
Staff recommends City Council authorize the City Manager to execute an
agreement with Sam Goss & Associates (1727 Brummel, Evanston, IL 60202) to
provide handyman services for the Handyman Program (RFP 19-17). This
agreement will cover the period of July 1, 2019 through December 31, 2019.
Funding will be provided from the Affordable Housing Fund (Account
250.21.5465.63095) with a budget of $20,000.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute an agreement with Sam Goss & Associates to provide
handyman services for the Handyman Program (RFP 19-17) for the period
of July 1, 2019 through December 31, 2019, seconded by Ald. Rue
Simmons.
Ald. Braithwaite requested the term Contractor be replaced with Consultant
throughout the agreement.
After discussion, the Committee voted unanimously 5-0 to approve the
agreement.
(A6) Sole-source Renewal of Dell Pro Support
Staff recommends City Council authorize the sole-source renewal of Pro Support
from Dell Technologies (1 Dell Way, Round Rock, TX 78682) in the amount of
$27,598.12. This renewal purchase enables the City to maintain support plans for
critical IT infrastructure. Funding is provided by the IT Division’s Computer
License and Support Account (100.19.1932.62340) which has a 2019 budget of
$550,000 and a current balance of $164,829.03. The account balance will be
$137,230.91 after this purchase is complete.
For Action
Ald. Rainey moved to recommend City Council authorize the sole-source
renewal of Pro Support from Dell Technologies in the amount of $27,598.12,
seconded by Ald. Rue Simmons.
At Ald. Braithwaite’s inquiry, Chief Information Officer Luke Stowe explained that
we were charged a reinstatement fee because of a gap in service. We will
request the fee be waived.
After discussion, the Committee voted unanimously 5-0 to approve the
renewal.
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(A5) Contract Award with Spring City Electrical Manufacturing for Tallmadge
Street Light Poles and Fixtures
Staff recommends that the City Council authorize the City Manager to execute a
10-year contract with Spring City Electrical Manufacturing (One South Main
Street, Spring City, PA) for the single-source supply of Tallmadge Street Light
Poles and Luminaire Fixtures. The cost of the contract through 12/31/2020 will
be $177,598. Funding through 2020 will be from the Capital Improvement 2019
and 2020 General Obligation Bonds in the amount of $177,598. A detailed
summary of the funding is included in the corresponding transmittal memorandum.
For Action
Item will be held until the July 8, 2019 meeting. Staff will return with the
final costs and scoring information.
(A10) Ordinance 62-O-19, Amending Portions of City Code to Institute Building
Permit Cancellation Fee Schedule
Staff recommends adoption of Ordinance 62-O-19, amending portions of
Ordinance 136-O-18 Permit Fee Schedule to assess a cancellation fee to all
building permit cancellations resulting in a refund request. Cancellation fee will
be $25 for permits issued with a permit fee of $150 or less and $50 for permits
issued with a permit fee greater than $150. Funding will be provided from the Fee
Revenue to Building and Inspection Services – Building Permits (Account
100.21.2126.52080).
For Introduction
Ald. Rainey moved to recommend City Council adoption of Ordinance 62-
O-19, amending portions of Ordinance 136-O-18 Permit Fee Schedule to
assess a cancellation fee to all building permit cancellations resulting in a
refund request, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A11) Ordinance 61-O-19, Amending Portions of City Code Regarding the City of
Evanston Occupation of Public Way Permit Fee Schedule
Staff recommends adoption of Ordinance 61-O-19, amending portions of City
Code Chapter 2 - Streets, Sidewalks and Public Ways to assess a cancellation
fee to all Occupation of Public Way permit cancellations resulting in a refund
request. Occupation of Public Way permit types are Right of Way, Sidewalk
Cafe, Moving Vehicle Parking and Storage Container. The cancellation fee will
be $25 for permits issued with a permit fee of $150 or less and $50 for permits
issued with a permit fee greater than $150. Funding will be provided from Fee
Revenue to Public Works Agency - Occupation of Public Way Permits (Account
100.40.4105.52126).
For Introduction
Ald. Suffredin moved to recommend adoption of Ordinance 61-O-19,
amending portions of City Code Chapter 2 - Streets, Sidewalks and Public
Ways to assess a cancellation fee to all Occupation of Public Way permit
cancellations resulting in a refund request, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
37 of 331
VI. ITEMS FOR DISCUSSION
Ald. Suffredin requested a discussion regarding notices of violations for
miscellaneous compliance issues. He would like to encourage more constituent-
friendly compliance notices from City staff.
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Rainey moved to adjourn, seconded by Ald. Rue Simmons. The meeting
was adjourned at 6:24pm.
Respectfully Submitted,
Janella Hardin, PHR
38 of 331
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: June 28, 2019
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – June 10, 2019 through June 23, 2019 $ 3,151,176.08
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – June 25, 2019 $ 2,831,992.69
General Fund Amount – Bills list $ 412,364.18
Advanced Checks - $ 2,606.03
$ 414,970.21
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,673,392.80
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills List
For City Council Meeting of July 8, 2019 Item A1 & A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
39 of 331
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
259711 - EYE MED VISION CARE 06/24/2019 07/09/2019 3,924.63
1 $3,924.63
123581 - GUARDIAN 06/24/2019 07/09/2019 18,709.04
106088 - METLIFE SMALL BUSINESS CENTER 06/20/2019 07/09/2019 20,072.24
2 $38,781.28
303856 - ROBERT HALF INTERNATIONAL 06/13/2019 07/09/2019 2,244.00
303856 - ROBERT HALF INTERNATIONAL 06/27/2019 07/09/2019 2,040.00
2 $4,284.00
100177 - ALLEGRA PRINT & IMAGING 06/25/2019 07/09/2019 78.00
1 $78.00
103822 - NORTHWEST MUNICIPAL CONFERENCE 06/20/2019 07/09/2019 80.00
1 $80.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 84.32
105654 - XEROX CORP.06/06/2019 07/09/2019 37.96
2 $122.28
103883 - OFFICE DEPOT 06/10/2019 07/09/2019 10.99
103883 - OFFICE DEPOT 06/20/2019 07/09/2019 21.98
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 45.52
103883 - OFFICE DEPOT 06/05/2019 07/09/2019 39.95
103883 - OFFICE DEPOT 06/05/2019 07/09/2019 33.19
103883 - OFFICE DEPOT 06/06/2019 07/09/2019 15.19
103883 - OFFICE DEPOT 06/06/2019 07/09/2019 27.38
7 $194.20
13 $4,758.48
100177 - ALLEGRA PRINT & IMAGING 06/25/2019 07/09/2019 78.00
103460 - MINUTEMAN PRESS 06/18/2019 07/09/2019 144.46
2 $222.46
101082 - 3CMA 06/03/2019 07/09/2019 95.00
1 $95.00
3 $317.46
14374 - ACCOUNTING PRINCIPALS 06/21/2019 07/09/2019 348.60
14374 - ACCOUNTING PRINCIPALS 06/26/2019 07/09/2019 573.74
2 $922.34
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 42.16
1 $42.16
297082 - MUNICIPAL CODE CORPORATION 06/21/2019 07/09/2019 131.15
297082 - MUNICIPAL CODE CORPORATION 06/21/2019 07/09/2019 205.00
297082 - MUNICIPAL CODE CORPORATION 06/21/2019 07/09/2019 128.92
297082 - MUNICIPAL CODE CORPORATION 06/25/2019 07/09/2019 198.48
4 $663.55
7 $1,628.05
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 4.86
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 9.70
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 30.93
103883 - OFFICE DEPOT 06/21/2019 07/09/2019 6.75
4 $52.24
120230 - FORWARD SPACE LLC D/B/A OFFICE 05/30/2019 07/09/2019 1,400.00
1 $1,400.00
5 $1,452.24
28 $8,156.23
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 21.08
1 $21.08
106332 - WEST GROUP PAYMENT CTR 06/25/2019 07/09/2019 936.62
106332 - WEST GROUP PAYMENT CTR 06/25/2019 07/09/2019 1,158.12
2 $2,094.74
103883 - OFFICE DEPOT 11/13/2018 07/09/2019 10.49
103883 - OFFICE DEPOT 06/03/2019 07/09/2019 25.56
2 $36.05
5 $2,151.87
5 $2,151.87
102530 - ILLINOIS STATE POLICE 06/26/2019 07/09/2019 1,000.00
14084 - LANGUAGE TESTING INTERNATIONAL, INC.06/20/2019 07/09/2019 300.00
326463 - THEODORE POLYGRAPH SERVICE, INC.06/26/2019 07/09/2019 175.00
3 $1,475.00
163373 - HEALTH ENDEAVORS, S.C.06/26/2019 07/09/2019 460.00
1 $460.00
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
EMPLOYMENT TESTING-HEALTH ENDEAVORS
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT BACKGROUND CHECKS ILLINOIS STATE POLICE
EMPLOYMENT TESTING-LANGUAGE TESTING INTERNATIONAL
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
WEST LAW SUBSCRIPTION
WEST LAW BOOKS
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 1575 - PURCHASING Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Account 65625 - FURNITURE & FIXTURES
LABOR AND DELIVERY
Account 65625 - FURNITURE & FIXTURES Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Business Unit 1575 - PURCHASING
Account 65095 - OFFICE SUPPLIES
FEB 2019 MUNICODEPAY TRANSACTIONS
DEC 2018 MUNICODEPAY TRANSACTIONS
MARCH 2019 MUNICODEPAY TRANSACTIONS
ORBIPAY ONLINE PAYMENT PROCESSING - APRIL 2019
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
Business Unit 1560 - REVENUE & COLLECTIONS
Account 61060 - SEASONAL EMPLOYEES
TEMPORARY ACCOUNTING CLERK
TEMPORARY ACCOUNTING CLERK
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62490 - OTHER PROGRAM COSTS
EVANSTON SPOTLIGHT AWARD ENTRY
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Business Unit 1510 - PUBLIC INFORMATION
Account 62210 - PRINTING
BUSINESS CARDS - DEIGNAN, MAYO, HOHENKIRK, HARDIN
LABELS
Account 62210 - PRINTING Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1505 - CITY MANAGER Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
2019 ANNUAL GALA DINNER/ BOBKIEWICZ
Account 62295 - TRAINING & TRAVEL Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62210 - PRINTING
BUSINESS CARDS - DEIGNAN, MAYO, HOHENKIRK, HARDIN
Account 62210 - PRINTING Totals
Account 62295 - TRAINING & TRAVEL
Account 61055 - TEMPORARY EMPLOYEES
TEMPORARY PERSONNEL SERVICES - CITY MANAGER'S OFFICE
TEMPORARY PERSONNEL SERVICES - CITY MANAGER'S OFFICE
Account 61055 - TEMPORARY EMPLOYEES Totals
METLIFE MONTHLY INVOICE
Account 21640 - DENTAL INSURANCE Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
EYEMED MONTHLY INVOICE
Account 21639 - VISION INSURANCE DEDUCTI Totals
Account 21640 - DENTAL INSURANCE
GUARDIAN DENTAL MONTHLY INVOICE
Invoice Description
Fund 100 - GENERAL FUND
Account 21639 - VISION INSURANCE DEDUCTI
Run by Tera Davis on 06/28/2019 09:01:48 AM
140 of 331
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 21.08
105654 - XEROX CORP.06/06/2019 07/09/2019 37.96
2 $59.04
10048 - SEDGWICK, INC.06/25/2019 07/09/2019 1,400.00
1 $1,400.00
7 $3,394.04
102642 - IRON MOUNTAIN OSDP 05/31/2019 07/09/2019 1,023.19
1 $1,023.19
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/10/2019 07/09/2019 950.00
1 $950.00
105654 - XEROX CORP.06/13/2019 07/09/2019 21.00
1 $21.00
149416 - AT & T 06/16/2019 07/09/2019 43.82
1 $43.82
4 $2,038.01
16648 - DANIELLE DEVLIN 06/26/2019 07/09/2019 515.75
16602 - LIZ STRANG 06/20/2019 07/09/2019 75.00
16633 - MUHNER RUMBOLT 06/25/2019 07/09/2019 75.00
16640 - DANIELLE TIMMINS 06/24/2019 07/09/2019 225.00
4 $890.75
16631 - CYNJA VALCIN 06/24/2019 07/09/2019 200.00
16640 - DANIELLE TIMMINS 06/24/2019 07/09/2019 125.00
2 $325.00
16629 - JOANNE OGUNDIPE 06/21/2019 07/09/2019 205.00
103795 - NORTH SHORE TOWING 06/24/2019 07/09/2019 75.00
103795 - NORTH SHORE TOWING 06/24/2019 07/09/2019 75.00
103795 - NORTH SHORE TOWING 06/24/2019 07/09/2019 75.00
4 $430.00
15491 - BARNACLE PARKING ENFORCEMENT 06/24/2019 07/09/2019 2,600.00
15491 - BARNACLE PARKING ENFORCEMENT 06/24/2019 07/09/2019 45.00
15491 - BARNACLE PARKING ENFORCEMENT 06/24/2019 07/09/2019 750.00
15491 - BARNACLE PARKING ENFORCEMENT 06/24/2019 07/09/2019 600.00
15491 - BARNACLE PARKING ENFORCEMENT 06/24/2019 07/09/2019 675.00
5 $4,670.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 132.65
1 $132.65
16 $6,448.40
16228 - ANDY FRAIN SERVICES, INC.06/24/2019 07/09/2019 76,584.99
16228 - ANDY FRAIN SERVICES, INC.06/24/2019 07/09/2019 69,792.49
2 $146,377.48
2 $146,377.48
101960 - FOX VALLEY FIRE & SAFETY 06/14/2019 07/09/2019 390.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/10/2019 07/09/2019 2,286.71
2 $2,676.71
103956 - OTIS ELEVATOR COMPANY 01/01/2019 07/09/2019 4,165.00
105150 - THYSSENKRUPP ELEVATOR 06/20/2019 07/09/2019 600.00
2 $4,765.00
322695 - ECO-CLEAN MAINTENANCE 06/25/2019 07/09/2019 6,133.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/12/2019 07/09/2019 3,182.96
103956 - OTIS ELEVATOR COMPANY 01/01/2019 07/09/2019 12,287.08
104107 - PITNEY BOWES 06/11/2019 07/09/2019 277.98
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 379.00
5 $22,260.02
100162 - ALARM DETECTION SYSTEMS, INC.06/09/2019 07/09/2019 180.00
1 $180.00
101143 - COMED 06/04/2019 07/09/2019 6.91
1 $6.91
103744 - NICOR 06/04/2019 07/09/2019 178.61
103744 - NICOR 06/04/2019 07/09/2019 610.48
103744 - NICOR 06/10/2019 07/09/2019 167.71
3 $956.80
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/17/2019 07/09/2019 518.92
1 $518.92
103195 - MARK VEND COMPANY 06/24/2019 07/09/2019 408.47
1 $408.47
103883 - OFFICE DEPOT 06/18/2019 07/09/2019 36.46
103883 - OFFICE DEPOT 06/18/2019 07/09/2019 22.64
103883 - OFFICE DEPOT 06/19/2019 07/09/2019 11.99
3 $71.09
19 $31,843.92
48 $190,101.85Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1950 - FACILITIES Totals
COFFEE AND SUPPLIES
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62518 - SECURITY ALARM CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
AVL TRACKERS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62518 - SECURITY ALARM CONTRACTS
ALARM SERVICES HARLEY CLARK JUL-SEP 2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
2019 JANITORIAL SERVICES
ALARM SERVICES JUL-SEP 2019
FY 2019 ELEVATOR SERVICE & MAINTENANCE VARIOUS CITY FACILITIES
2019 MAIL ROOM POSTAGE METER RENTAL AND SUBSCRIPTIONS
Account 62425 - ELEVATOR CONTRACT COSTS
FY 2019 ELEVATOR SERVICE & MAINTENANCE VARIOUS CITY FACILITIES
FIRE 5 ELEVATOR SERVICES APR-JUN 2019
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
MAPLE GARAGE FIRE PANEL REPAIRS
FIRE STATION 2 FIRE PANEL REPAIRS
Account 62225 - BLDG MAINTENANCE SERVICES Totals
CROSSING GUARD SERVICES-APRIL 2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1942 - SCHOOL CROSSING GUARDS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1942 - SCHOOL CROSSING GUARDS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CROSSING GUARD SERVICES-MAY 2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
RELEASE FEES-MAY 2019
BARNACLE BATTERY REPLACEMENT
BARNACLE RELEASE FEES-FEBRUARY 2019
BARNACLE RELEASE FEES-JANUARY 2019
BARNACLE RELEASE FEES-DECEMBER 2018
BOOT-6/23/19
BOOT 6/14/19
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 52530 - BOOT RELEASE FEE Totals
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW & HOOK REFUND
BOOT 6/20/19
Account 52505 - TICKET FINES-PARKING Totals
Account 52530 - BOOT RELEASE FEE
REFUND-BARNACLE DEPOSIT
REFUND-BARNACLE ERROR
Account 52505 - TICKET FINES-PARKING
CUSTOMER PAID TWICE FOR BOOT
DUPLICATE CITATION PAYMENT
PARKING TICKET DUPLICATE PAYMENT
REFUND-BARNACLE ERROR
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
COMMUNICATION CHARGES
Account 62341 - INTERNET SOLUTION PROVIDERS
COMMUNICATION CHARGES
Account 62341 - INTERNET SOLUTION PROVIDERS Totals
Account 62380 - COPY MACHINE CHARGES
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62175 - IS SERVICES
OFF SITE DATA STORAGE
Account 62175 - IS SERVICES Totals
Account 62630 - UNEMP. COMP. & ADMIN. FEE
UNEMPLOYMENT COMPENSATION ADMIN FEES-SEDGWICK
Account 62630 - UNEMP. COMP. & ADMIN. FEE Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
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100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 10.92
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 30.47
103883 - OFFICE DEPOT 06/19/2019 07/09/2019 15.99
3 $57.38
3 $57.38
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 84.32
105654 - XEROX CORP.06/06/2019 07/09/2019 16.80
2 $101.12
2 $101.12
16634 - ADLEBERTO ZEPEDA 06/25/2019 07/09/2019 149.00
16647 - ALLEN RYDBERG 06/25/2019 07/09/2019 100.00
2 $249.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 151.60
1 $151.60
3 $400.60
269185 - COSTAR GROUP, INC.05/29/2019 07/09/2019 657.13
1 $657.13
1 $657.13
9 $1,216.23
103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 06/21/2019 07/09/2019 11.60
106332 - WEST GROUP PAYMENT CTR 06/01/2019 07/09/2019 537.58
2 $549.18
240341 - KIESLER POLICE SUPPLY, INC.06/10/2019 07/09/2019 130.00
1 $130.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 274.04
105654 - XEROX CORP.06/13/2019 07/09/2019 16.80
105654 - XEROX CORP.06/13/2019 07/09/2019 21.00
105654 - XEROX CORP.06/13/2019 07/09/2019 21.00
105654 - XEROX CORP.06/13/2019 07/09/2019 21.00
105654 - XEROX CORP.06/13/2019 07/09/2019 145.65
6 $499.49
294626 - ARTISTIC ENGRAVING 04/19/2019 07/09/2019 392.47
1 $392.47
103744 - NICOR 06/10/2019 07/09/2019 263.93
1 $263.93
11 $1,835.07
240341 - KIESLER POLICE SUPPLY, INC.06/18/2019 07/09/2019 864.88
103892 - O'HERRON CO., INC., RAY 06/17/2019 07/09/2019 202.93
222307 - VCG UNIFORM 03/31/2019 07/09/2019 37.90
3 $1,105.71
14091 - LOGISTYX TECHNOLOGIES LLC 06/19/2019 07/09/2019 428.80
1 $428.80
4 $1,534.51
101769 - CITY OF EVANSTON PETTY CASH 06/26/2019 07/09/2019 150.00
1 $150.00
1 $150.00
161985 - ANTHONY SOSA 06/21/2019 07/09/2019 136.50
101769 - CITY OF EVANSTON PETTY CASH 06/26/2019 07/09/2019 35.33
12015 - BENJAMIN HOLLIMAN 05/22/2019 07/09/2019 75.00
16639 - JARROD DEITRICH 06/18/2019 07/09/2019 75.00
10056 - JASON KLEINPASTE 05/22/2019 07/09/2019 75.00
14022 - KYLE POPP 06/18/2019 07/09/2019 75.00
6 $471.83
101769 - CITY OF EVANSTON PETTY CASH 06/26/2019 07/09/2019 14.29
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 129.22
103883 - OFFICE DEPOT 06/14/2019 07/09/2019 6.16
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 54.99
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 36.68
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 42.28
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 15.98
103883 - OFFICE DEPOT 06/05/2019 07/09/2019 40.48
8 $340.08
240341 - KIESLER POLICE SUPPLY, INC.06/10/2019 07/09/2019 14,932.90
1 $14,932.90
15 $15,744.81
107258 - CITY OF EVANSTON - PETTY CASH 06/11/2019 07/09/2019 2,500.00
128924 - JODY WRIGHT 06/25/2019 07/09/2019 150.00
2 $2,650.00
2 $2,650.00Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals
Business Unit 2270 - TRAFFIC BUREAU
Account 65122 - NARCOTICS ENFORCEMENT EXPENSE
PETTY CASH - NET UNIT
TRAINING/TRAVEL - ADAMAX
Account 65122 - NARCOTICS ENFORCEMENT EXPENSE Totals
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES
AMMUNITION - STATE OF ILLINOIS AMMUNITION CONTRACT
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 62295 - TRAINING & TRAVEL Totals
Account 65095 - OFFICE SUPPLIES
PETTY CASH - OFFICE OF ADMIN
OFFICE SUPPLIES - POLICE ADMIN
PETTY CASH - OFFICE OF ADMIN
MEAL ALLOWANCE - INTERVIEW & INTERROGATIONS FOR DRUG INVEST
MEAL ALLOWANCE - FIREARMS INSTRUCTOR
MEAL ALLOWANCE - INTERVIEW & INTERROGATIONS FOR DRUG INVEST
MEAL ALLOWANCE - FIREARMS INSTRUCTOR
Business Unit 2230 - JUVENILE BUREAU Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
TRAINING/TRAVEL - K9 SELECTION
Business Unit 2230 - JUVENILE BUREAU
Account 62490 - OTHER PROGRAM COSTS
PETTY CASH - OFFICE OF ADMIN
Account 62490 - OTHER PROGRAM COSTS Totals
IN-CAR PRINTER PAPER
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2210 - PATROL OPERATIONS Totals
UNIFORM - REIMBURSED
UNIFORM - REIMBURSED
Account 65020 - CLOTHING Totals
Account 65125 - OTHER COMMODITIES
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 65020 - CLOTHING
UNIFORM - VEST
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62490 - OTHER PROGRAM COSTS
BADGES & STARS / SHADOW BOX
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62280 - OVERNIGHT MAIL CHARGES
AMMUNITION - STATE OF ILLINOIS AMMUNITION CONTRACT
Account 62280 - OVERNIGHT MAIL CHARGES Totals
Account 62380 - COPY MACHINE CHARGES
Business Unit 2205 - POLICE ADMINISTRATION
Account 62272 - OTHER PROFESSIONAL SERVICES
LANGUAGE LINE
INFORMATION CHARGES - MAY
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Business Unit 5300 - ECON. DEVELOPMENT
Account 62490 - OTHER PROGRAM COSTS
INVOICE CORRECTION-REAL ESTATE LISTINGS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62236 - SOFTWARE MAINTENANCE
AVL TRACKERS
Account 62236 - SOFTWARE MAINTENANCE Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 52080 - BUILDING PERMITS
DUPLICATE BUILDING PERMIT PAYMENT
CUSTOMER OVERCHARGED FOR A PERMIT
Account 52080 - BUILDING PERMITS Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Business Unit 2105 - PLANNING & ZONING
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 65095 - OFFICE SUPPLIES
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100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
103795 - NORTH SHORE TOWING 03/09/2019 07/09/2019 10.00
103795 - NORTH SHORE TOWING 06/19/2019 07/09/2019 75.00
2 $85.00
2 $85.00
11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 06/13/2019 07/09/2019 6,959.64
1 $6,959.64
1 $6,959.64
172683 - EVIDENT INC.06/13/2019 07/09/2019 125.15
104029 - LYNN PEAVEY COMPANY 06/14/2019 07/09/2019 157.50
206940 - ULINE 06/11/2019 07/09/2019 334.02
3 $616.67
3 $616.67
322695 - ECO-CLEAN MAINTENANCE 06/25/2019 07/09/2019 2,925.00
1 $2,925.00
1 $2,925.00
40 $32,500.70
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 63.24
105654 - XEROX CORP.06/06/2019 07/09/2019 138.75
2 $201.99
102318 - HENRICHSEN FIRE & SAFETY 06/17/2019 07/09/2019 40.00
1 $40.00
103744 - NICOR 06/10/2019 07/09/2019 203.70
103744 - NICOR 06/10/2019 07/09/2019 252.92
103744 - NICOR 06/10/2019 07/09/2019 263.93
103744 - NICOR 06/10/2019 07/09/2019 230.78
103744 - NICOR 06/10/2019 07/09/2019 186.86
5 $1,138.19
11435 - TODAY'S UNIFORMS INC. 06/03/2019 07/09/2019 91.90
11435 - TODAY'S UNIFORMS INC. 06/03/2019 07/09/2019 260.75
11435 - TODAY'S UNIFORMS INC. 06/06/2019 07/09/2019 101.90
11435 - TODAY'S UNIFORMS INC. 06/07/2019 07/09/2019 49.95
11435 - TODAY'S UNIFORMS INC. 06/12/2019 07/09/2019 19.95
11435 - TODAY'S UNIFORMS INC. 06/12/2019 07/09/2019 19.95
11435 - TODAY'S UNIFORMS INC. 06/13/2019 07/09/2019 179.85
11435 - TODAY'S UNIFORMS INC. 06/13/2019 07/09/2019 129.95
11435 - TODAY'S UNIFORMS INC. 06/15/2019 07/09/2019 70.95
11435 - TODAY'S UNIFORMS INC. 06/15/2019 07/09/2019 29.90
11435 - TODAY'S UNIFORMS INC. 06/15/2019 07/09/2019 130.00
11435 - TODAY'S UNIFORMS INC. 06/15/2019 07/09/2019 29.90
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 84.99
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 35.95
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 35.95
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 35.95
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 71.90
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 71.90
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 62.95
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 71.90
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 25.95
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 59.95
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 62.95
11435 - TODAY'S UNIFORMS INC. 06/17/2019 07/09/2019 24.95
24 $1,760.24
103883 - OFFICE DEPOT 06/08/2019 07/09/2019 135.38
103883 - OFFICE DEPOT 06/10/2019 07/09/2019 41.20
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 136.45
3 $313.03
35 $3,453.45
298056 - ADDISON FIRE PROTECTION DISTRICT #1 06/17/2019 07/09/2019 80.00
298056 - ADDISON FIRE PROTECTION DISTRICT #1 06/17/2019 07/09/2019 80.00
298056 - ADDISON FIRE PROTECTION DISTRICT #1 06/17/2019 07/09/2019 80.00
102506 - ILLINOIS FIRE INSPECTORS ASSOCIATION 06/17/2019 07/09/2019 350.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 06/18/2019 07/09/2019 400.00
5 $990.00
5 $990.00
100316 - ANDRES MEDICAL BILLING 06/10/2019 07/09/2019 8,313.65
1 $8,313.65
16636 - SILVER CROSS HOSPITAL-EMS 06/19/2019 07/09/2019 25.00
16635 - STEVEN HUDDLESTON 06/19/2019 07/09/2019 824.30
2 $849.30
322695 - ECO-CLEAN MAINTENANCE 06/25/2019 07/09/2019 570.00
1 $570.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/17/2019 07/09/2019 119.34
1 $119.34
101643 - EMERGENCY MEDICAL PRODUCT 06/17/2019 07/09/2019 1,600.09
137906 - STRYKER SALES CORPORATION 05/31/2019 07/09/2019 292.14
Account 65075 - MEDICAL & LAB SUPPLIES
EMS SUPPLIES
EMS SUPPLIES
Account 62430 - CUSTODIAL CONTRACT SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
FIRE TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Account 62430 - CUSTODIAL CONTRACT SERVICES
2019 JANITORIAL SERVICES
AMBULANCE SERVICES - MAY 2019
Account 53675 - AMBULANCE SERVICE Totals
Account 62295 - TRAINING & TRAVEL
FIRE TRAINING
Business Unit 2310 - FIRE PREVENTION Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 53675 - AMBULANCE SERVICE
FIRE TRAINING
FIRE TRAINING
FIRE TRAINING
FIREMAN TRAINING AND INSTRUCTION
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2310 - FIRE PREVENTION
Account 62295 - TRAINING & TRAVEL
FIRE TRAINING
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
Account 65095 - OFFICE SUPPLIES
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 64015 - NATURAL GAS Totals
Account 65020 - CLOTHING
UNIFORMS
UNIFORMS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 62518 - SECURITY ALARM CONTRACTS
EXTINGUISHER RECHARGE
Account 62518 - SECURITY ALARM CONTRACTS Totals
Account 64015 - NATURAL GAS
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
2019 JANITORIAL SERVICES
Account 62225 - BLDG MAINTENANCE SERVICES Totals
EVIDENCE SUPPLIES
PROPERTY SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2291 - PROPERTY BUREAU Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2291 - PROPERTY BUREAU
Account 65125 - OTHER COMMODITIES
EVIDENCE SUPPLIES
Business Unit 2280 - ANIMAL CONTROL
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GRANT REIMBURSEMENT - FEB, MARCH & APRIL 2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
TOW & HOOK
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
Account 62451 - TOWING AND BOOTING CONTRACTS
TOWING - CLEANUP
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100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
137906 - STRYKER SALES CORPORATION 06/18/2019 07/09/2019 323.00
3 $2,215.23
100158 - AIR ONE EQUIPMENT 06/14/2019 07/09/2019 215.00
1 $215.00
9 $12,282.52
49 $16,725.97
100177 - ALLEGRA PRINT & IMAGING 06/25/2019 07/09/2019 39.00
1 $39.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 21.08
105654 - XEROX CORP.06/06/2019 07/09/2019 37.96
2 $59.04
3 $98.04
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/12/2019 07/09/2019 106.55
1 $106.55
308895 - ROSE PEST SOLUTIONS 06/13/2019 07/09/2019 6,240.00
1 $6,240.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 151.60
1 $151.60
3 $6,498.15
100177 - ALLEGRA PRINT & IMAGING 06/25/2019 07/09/2019 39.00
1 $39.00
155197 - MARILYN EASON 06/19/2019 07/09/2019 30.00
1 $30.00
15327 - ETHS 06/19/2019 07/09/2019 3,226.64
1 $3,226.64
3 $3,295.64
9 $9,891.83
11348 - AUDREY THOMPSON 06/25/2019 07/09/2019 247.52
1 $247.52
103360 - METROPOLITAN WATER RECLAMATION DISTRICT 06/19/2019 07/09/2019 11,709.04
1 $11,709.04
2 $11,956.56
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 42.16
1 $42.16
103883 - OFFICE DEPOT 05/10/2019 07/09/2019 39.79
103883 - OFFICE DEPOT 05/10/2019 07/09/2019 26.10
103883 - OFFICE DEPOT 05/10/2019 07/09/2019 22.98
103883 - OFFICE DEPOT 06/13/2019 07/09/2019 76.64
103883 - OFFICE DEPOT 06/21/2019 07/09/2019 118.23
103883 - OFFICE DEPOT 06/21/2019 07/09/2019 32.33
6 $316.07
7 $358.23
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 94.75
100573 - BENNISONS BAKERIES 06/18/2019 07/09/2019 39.00
10765 - FROSTY PRODUCTION 06/18/2019 07/09/2019 67.00
16613 - GARLIC UNDERGROUND 06/18/2019 07/09/2019 39.00
270718 - GENEVA LAKES PRODUCE 06/18/2019 07/09/2019 45.00
291352 - GREEN ACRES 06/18/2019 07/09/2019 42.00
266322 - HENRY'S FARM 06/18/2019 07/09/2019 304.00
255093 - JON FIRST 06/18/2019 07/09/2019 64.00
275512 - K.V. STOVER AND SON 06/18/2019 07/09/2019 97.00
11913 - KATIC BREADS WHOLESALE, LLC 06/18/2019 07/09/2019 145.00
266325 - KINNIKINNICK FARM 06/18/2019 07/09/2019 215.00
266320 - LAKE BREEZE ORGANICS 06/18/2019 07/09/2019 186.00
266321 - LYON'S FARM 06/18/2019 07/09/2019 118.00
298625 - MARILYN'S BAKERY 06/18/2019 07/09/2019 49.00
10317 - MINT CREEK FARM 06/18/2019 07/09/2019 42.00
270733 - NICHOLS FARM & ORCHARD 06/18/2019 07/09/2019 191.00
13241 - PHOENIX BEAN LLC 06/18/2019 07/09/2019 49.00
300978 - RIVER VALLEY RANCH 06/18/2019 07/09/2019 160.00
266332 - ROY A. ELKO 06/18/2019 07/09/2019 32.00
275511 - SEEDLING 06/18/2019 07/09/2019 39.00
299637 - SWEETY PIES BAKERY CAKERY CAFÉ 06/18/2019 07/09/2019 175.00
266317 - TERESA'S FRUIT AND HERBS 06/18/2019 07/09/2019 108.00
11785 - THE CHEESE PEOPLE 06/18/2019 07/09/2019 128.00
13243 - CITY PRESS JUICE & BOTTLE 06/18/2019 07/09/2019 47.00
24 $2,475.75
24 $2,475.75
101143 - COMED 05/31/2019 07/09/2019 30.90
101143 - COMED 05/31/2019 07/09/2019 242.15
101143 - COMED 05/30/2019 07/09/2019 28.99
101143 - COMED 05/30/2019 07/09/2019 58.12UTILITIES: COMED
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
FARMERS MARKET
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3020 - REC GENERAL SUPPORT Totals
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
FARMERS MARKET
Business Unit 3020 - REC GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
FARMERS MARKET
FARMERS MARKET
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 65095 - OFFICE SUPPLIES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT
TRAVEL REIMBURSEMENT RO RETREAT
Account 62295 - TRAINING & TRAVEL Totals
Account 62490 - OTHER PROGRAM COSTS
PROPERTY SURVEY
Department 24 - HEALTH Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 62295 - TRAINING & TRAVEL
PARTNER REIMBURSEMENT OF SUPPLIES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2455 - COMMUNITY HEALTH Totals
Account 62371 - WOMEN OUT WALKING EXPENSE
ZUMBA/LINE DANCING INSTRUCTION AT WOW KICKOFF
Account 62371 - WOMEN OUT WALKING EXPENSE Totals
Account 62490 - OTHER PROGRAM COSTS
Business Unit 2455 - COMMUNITY HEALTH
Account 62210 - PRINTING
BUSINESS CARDS
Account 62210 - PRINTING Totals
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals
Account 62605 - OTHER CHARGES
PEST CONTROL SERVICE JULY 2019
Account 62605 - OTHER CHARGES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH
Account 62474 - HEALTH PROTECTION EXP
HAND SANITIZE WITH STAND
Account 62474 - HEALTH PROTECTION EXP Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
BUSINESS CARDS
Account 62210 - PRINTING Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 62210 - PRINTING
Account 65085 - MINOR EQUIPMENT & TOOLS
SMALL TOOLS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
EMS SUPPLIES
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Run by Tera Davis on 06/28/2019 09:01:48 AM
544 of 331
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
101143 - COMED 05/31/2019 07/09/2019 34.34
101143 - COMED 05/30/2019 07/09/2019 69.96
101143 - COMED 05/31/2019 07/09/2019 793.79
101143 - COMED 05/29/2019 07/09/2019 86.54
101143 - COMED 05/30/2019 07/09/2019 24.16
101143 - COMED 05/30/2019 07/09/2019 27.82
101143 - COMED 05/30/2019 07/09/2019 24.36
101143 - COMED 05/29/2019 07/09/2019 159.52
101143 - COMED 05/31/2019 07/09/2019 22.63
101143 - COMED 05/31/2019 07/09/2019 32.93
101143 - COMED 05/30/2019 07/09/2019 118.41
101143 - COMED 05/31/2019 07/09/2019 53.65
101143 - COMED 05/30/2019 07/09/2019 108.06
101143 - COMED 05/30/2019 07/09/2019 39.35
101143 - COMED 05/29/2019 07/09/2019 321.43
101143 - COMED 05/30/2019 07/09/2019 45.26
101143 - COMED 05/30/2019 07/09/2019 32.72
101143 - COMED 06/03/2019 07/09/2019 204.81
101143 - COMED 06/03/2019 07/09/2019 29.06
101143 - COMED 06/03/2019 07/09/2019 26.78
101143 - COMED 06/04/2019 07/09/2019 25.42
101143 - COMED 05/31/2019 07/09/2019 35.77
101143 - COMED 06/03/2019 07/09/2019 27.61
27 $2,704.54
103744 - NICOR 05/29/2019 07/09/2019 40.61
103744 - NICOR 06/03/2019 07/09/2019 706.54
103744 - NICOR 06/07/2019 07/09/2019 38.91
103744 - NICOR 06/03/2019 07/09/2019 48.73
103744 - NICOR 06/05/2019 07/09/2019 38.49
103744 - NICOR 06/03/2019 07/09/2019 46.51
103744 - NICOR 06/06/2019 07/09/2019 46.52
103744 - NICOR 06/04/2019 07/09/2019 61.65
103744 - NICOR 06/04/2019 07/09/2019 56.09
9 $1,084.05
36 $3,788.59
14991 - D.I.M.E.06/17/2019 07/09/2019 500.00
131436 - GARY KANTOR 06/25/2019 07/09/2019 266.00
2 $766.00
103744 - NICOR 06/04/2019 07/09/2019 102.42
1 $102.42
12792 - UNIFIRST CORPORATION 06/18/2019 07/09/2019 23.30
1 $23.30
10194 - NEXTIME, INC 06/18/2019 07/09/2019 28.21
1 $28.21
5 $919.93
105654 - XEROX CORP.06/06/2019 07/09/2019 18.60
1 $18.60
190704 - E-TOWN TENNIS 06/20/2019 07/09/2019 4,357.85
190704 - E-TOWN TENNIS 06/20/2019 07/09/2019 4,677.16
16405 - HIP CIRCLE EMPOWERMENT CENTER 06/25/2019 07/09/2019 600.00
294162 - PLAY-WELL TEKNOLOGIES 06/14/2019 07/09/2019 3,380.00
4 $13,015.01
264802 - BICKER BROS, INC DBA NOVELTY GOLF 06/20/2019 07/09/2019 225.00
103844 - NOVELTY GOLF & GAMES 06/17/2019 07/09/2019 405.00
2 $630.00
103744 - NICOR 06/10/2019 07/09/2019 225.93
1 $225.93
8 $13,889.54
151986 - CINTAS CORPORATION #769 06/25/2019 07/09/2019 35.00
104914 - STA-KLEEN INC.06/25/2019 07/09/2019 41.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/25/2019 07/09/2019 42.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/25/2019 07/09/2019 102.36
4 $220.36
105654 - XEROX CORP.06/06/2019 07/09/2019 21.00
1 $21.00
13568 - THOMAS SEXTON 06/25/2019 07/09/2019 300.00
1 $300.00
103744 - NICOR 06/04/2019 07/09/2019 244.20
1 $244.20
103883 - OFFICE DEPOT 03/13/2019 07/09/2019 4.82
103883 - OFFICE DEPOT 03/13/2019 07/09/2019 149.31
103883 - OFFICE DEPOT 03/14/2019 07/09/2019 16.53
103883 - OFFICE DEPOT 03/14/2019 07/09/2019 9.52
103883 - OFFICE DEPOT 03/15/2019 07/09/2019 2.29
5 $182.47
102069 - GIRL SCOUTS OF GREATER CHICAGO &06/25/2019 07/09/2019 1,000.00
1 $1,000.00
13 $1,968.03Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 65095 - OFFICE SUPPLIES Totals
Account 65110 - RECREATION SUPPLIES
CAMPING ACTIVITIES FOR SUMMER CAMP
Account 65110 - RECREATION SUPPLIES Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65095 - OFFICE SUPPLIES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62505 - INSTRUCTOR SERVICES
KARATE INSTRUCTOR FOR SATURDAY CLASS
Account 62505 - INSTRUCTOR SERVICES Totals
AIR FRESHENER DISPENSER
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62225 - BLDG MAINTENANCE SERVICES
FLOOR MATS
FILTER FOR STOVE
AIR FRESHENER
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Account 62507 - FIELD TRIPS
SPORTS CAMP FIELD TRIP
SPORTS CAMP FIELD TRIP
Account 62507 - FIELD TRIPS Totals
CNCC TENNIS PROGRAM
CNCC TENNIS PROGRAM
BELLY DANCING FOR SPORTS CAMP
INSTRUCT LEGO ENGINEERING CAMPS
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62505 - INSTRUCTOR SERVICES
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
TIME CARD RESTOCK
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
CAMP DANCE INSTRUCTOR
MAGIC CLASS INSTRUCTOR
Account 62505 - INSTRUCTOR SERVICES Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3025 - PARK UTILITIES Totals
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Run by Tera Davis on 06/28/2019 09:01:48 AM
645 of 331
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
14997 - GLENN FIELDS 06/25/2019 07/09/2019 600.00
300162 - KARA ROSEBOROUGH 06/25/2019 07/09/2019 255.00
16075 - LAUREN LUNDY 06/25/2019 07/09/2019 137.00
16457 - LYNN BABER 06/25/2019 07/09/2019 500.00
11628 - ELDRIDGE SHANNON 06/25/2019 07/09/2019 150.00
12861 - CHRISTIE CHILES TWILLIE 06/25/2019 07/09/2019 400.00
6 $2,042.00
15717 - JAZZMA M. PRYOR 06/25/2019 07/09/2019 500.00
16646 - JORDAN GLEAVES 06/25/2019 07/09/2019 400.00
246356 - MARC A. ROGERS 06/25/2019 07/09/2019 400.00
3 $1,300.00
9 $3,342.00
246157 - HOME CITY ICE COMPANY 06/25/2019 07/09/2019 150.13
246157 - HOME CITY ICE COMPANY 06/25/2019 07/09/2019 233.17
2 $383.30
2 $383.30
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 21.08
1 $21.08
16061 - BILLIE J DARLING 06/19/2019 07/09/2019 549.67
10511 - VIVIAN VISSER 06/25/2019 07/09/2019 890.00
2 $1,439.67
151986 - CINTAS CORPORATION #769 06/24/2019 07/09/2019 42.50
101457 - DIRECT FITNESS SOLUTIONS 06/05/2019 07/09/2019 550.00
102318 - HENRICHSEN FIRE & SAFETY 06/17/2019 07/09/2019 211.30
3 $803.80
100401 - COMCAST CABLE 06/14/2019 07/09/2019 353.68
1 $353.68
103744 - NICOR 06/10/2019 07/09/2019 288.53
1 $288.53
8 $2,906.76
137177 - DUROWELD 06/19/2019 07/09/2019 617.51
1 $617.51
1 $617.51
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 37.90
1 $37.90
103744 - NICOR 06/04/2019 07/09/2019 62.76
1 $62.76
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/19/2019 07/09/2019 522.95
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/19/2019 07/09/2019 310.94
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/19/2019 07/09/2019 96.20
3 $930.09
103883 - OFFICE DEPOT 05/14/2019 07/09/2019 18.57
103883 - OFFICE DEPOT 05/14/2019 07/09/2019 28.40
103883 - OFFICE DEPOT 05/14/2019 07/09/2019 6.89
103883 - OFFICE DEPOT 05/23/2019 07/09/2019 125.52
4 $179.38
9 $1,210.13
102755 - JORSON & CARLSON 06/14/2019 07/09/2019 35.01
13200 - TOTAL MECHANICAL SOLUTIONS, LLC 06/12/2019 07/09/2019 1,830.00
2 $1,865.01
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 18.95
203911 - BROADCAST MUSIC, INC.06/02/2019 07/09/2019 639.90
14952 - DELAYON MORRIS 06/25/2019 07/09/2019 1,750.00
16374 - HANNAH BERGOM 06/25/2019 07/09/2019 4,000.00
14954 - JIMMY KAHN 06/25/2019 07/09/2019 3,850.00
102984 - LAUNDRY WORLD 06/06/2019 07/09/2019 160.00
109629 - SHARON L. POWELL 06/13/2019 07/09/2019 350.00
7 $10,768.85
103744 - NICOR 06/04/2019 07/09/2019 307.24
1 $307.24
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/18/2019 07/09/2019 631.48
12792 - UNIFIRST CORPORATION 06/18/2019 07/09/2019 69.92
2 $701.40
10194 - NEXTIME, INC 06/18/2019 07/09/2019 84.62
1 $84.62
103883 - OFFICE DEPOT 06/02/2019 07/09/2019 39.96
103883 - OFFICE DEPOT 06/03/2019 07/09/2019 9.96
103883 - OFFICE DEPOT 06/04/2019 07/09/2019 84.38
103883 - OFFICE DEPOT 06/04/2019 07/09/2019 13.28
103883 - OFFICE DEPOT 06/10/2019 07/09/2019 (6.33)
5 $141.25
18 $13,868.37Business Unit 3095 - CROWN ICE RINK Totals
Business Unit 3130 - SPECIAL RECREATION
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
TIME CARD RESTOCK
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
CHILDCARE LAUNDRY
THEATRE ON ICE STIPEND
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64015 - NATURAL GAS
AVL TRACKERS
BASE LICENSE FEE ICE RINK
HAT TRICK HOCKEY INSTRUCTOR
LEARN TO SKATE HOCKEY INSTRUCTOR
HAT TRICK HOCKEY INSTRUCTOR
ICE SCRAPER KNIVES MAINTENANCE
COMPRESSOR #2 MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62490 - OTHER PROGRAM COSTS
Business Unit 3080 - BEACHES Totals
Business Unit 3095 - CROWN ICE RINK
Account 62245 - OTHER EQMT MAINTENANCE
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
SUPPLIES
SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
SUPPLIES
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64015 - NATURAL GAS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 3075 - BOAT STORAGE FACILITIES Totals
Business Unit 3080 - BEACHES
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3075 - BOAT STORAGE FACILITIES
Account 65070 - OFFICE/OTHER EQT MTN MATL
CHAIN LOOP BRACKETS
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
YEARLY FORE EXTINGUISHER INSPECTION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
COMMUNICATION CHARGES
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MONTHLY MAT SERVICE
PREVENTATIVE MAINTENANCE
Account 62380 - COPY MACHINE CHARGES Totals
Account 62505 - INSTRUCTOR SERVICES
LINE DANCE INSTRUCTOR
JUNE CLAY AND GLASS INSTRUCTOR
Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Business Unit 3050 - RECREATION OUTREACH PROGRAM
Account 65110 - RECREATION SUPPLIES
ICE MACHINE RENTAL FOR SUMMER FOOD
ICE MACHINE RENTAL FOR SUMMER FOOD
Account 65110 - RECREATION SUPPLIES Totals
PERFORMER SUNSET BABY
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
PERFORMER SUNSET BABY
SUNSET BABY PERFORMER
THEATRE HOUSE MANAGEMENT
PRODUCTION STAGE MANAGER MOUNTAINTOP
COSTUME DESIGNER SUNSET BABY
STAGE CREW THE MOUNTAINTOP
SUNSET BABY COMPOSER SOUND DESIGNER MUSICAL DIRECTOR
Account 62505 - INSTRUCTOR SERVICES
SET BUILD AND STRIKE SUNSET BABY
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746 of 331
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 06/19/2019 07/09/2019 450.00
1 $450.00
1 $450.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 56.85
1 $56.85
1 $56.85
100401 - COMCAST CABLE 06/15/2019 07/09/2019 122.73
1 $122.73
1 $122.73
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 21.08
105654 - XEROX CORP.06/06/2019 07/09/2019 16.80
2 $37.88
103744 - NICOR 05/29/2019 07/09/2019 104.31
1 $104.31
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/21/2019 07/09/2019 166.25
1 $166.25
103883 - OFFICE DEPOT 06/08/2019 07/09/2019 64.58
103883 - OFFICE DEPOT 06/15/2019 07/09/2019 86.80
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 100.10
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 40.56
103883 - OFFICE DEPOT 05/30/2019 07/09/2019 272.50
103883 - OFFICE DEPOT 05/30/2019 07/09/2019 31.68
103883 - OFFICE DEPOT 05/31/2019 07/09/2019 39.96
103883 - OFFICE DEPOT 06/05/2019 07/09/2019 89.70
103883 - OFFICE DEPOT 06/05/2019 07/09/2019 118.73
9 $844.61
13 $1,153.05
100310 - ANDERSON PEST CONTROL 06/03/2019 07/09/2019 50.68
1 $50.68
103744 - NICOR 06/04/2019 07/09/2019 292.59
1 $292.59
2 $343.27
100177 - ALLEGRA PRINT & IMAGING 06/25/2019 07/09/2019 156.00
1 $156.00
16638 - JENNIFER VIETS 06/26/2019 07/09/2019 750.00
1 $750.00
10352 - B&B PRODUCTIONS, INC 06/26/2019 07/09/2019 1,300.00
1 $1,300.00
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 32.23
103883 - OFFICE DEPOT 06/17/2019 07/09/2019 1.07
103883 - OFFICE DEPOT 06/18/2019 07/09/2019 25.80
3 $59.10
6 $2,265.10
103744 - NICOR 06/04/2019 07/09/2019 505.32
1 $505.32
1 $505.32
167 $62,581.02
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 63.24
1 $63.24
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 1,648.65
1 $1,648.65
101063 - CINTAS FIRST AID & SUPPLY 06/20/2019 07/09/2019 83.28
101063 - CINTAS FIRST AID & SUPPLY 06/20/2019 07/09/2019 71.55
2 $154.83
4 $1,866.72
102724 - NELS J. JOHNSON TREE EXPERTS, INC.06/19/2019 07/09/2019 1,755.00
102724 - NELS J. JOHNSON TREE EXPERTS, INC.06/04/2019 07/09/2019 3,785.00
138225 - RAINBOW TREECARE 05/31/2019 07/09/2019 7,612.04
3 $13,152.04
138225 - RAINBOW TREECARE 05/31/2019 07/09/2019 31,460.00
1 $31,460.00
4 $44,612.04
102191 - GROVER WELDING COMPANY 06/10/2019 07/09/2019 218.00
103617 - NATIONAL AWARDS & FINE GIFTS 06/19/2019 07/09/2019 24.00
103855 - NUTOYS LEISURE PRODUCTS 06/13/2019 07/09/2019 1,021.00
103855 - NUTOYS LEISURE PRODUCTS 06/12/2019 07/09/2019 586.36
REPLACEMENT TREE MEMORIAL PLACARD
BENCHES PARKS
HARDWARE TALLMADGE PARK
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
REPLACEMENT ALUMINUM POST
Account 62385 - TREE SERVICES Totals
Account 62496 - DED INOCULATION
2019 ARBORTECH FUNGICIDE PURCHASE
Account 62496 - DED INOCULATION Totals
Business Unit 4320 - FORESTRY
Account 62385 - TREE SERVICES
TREE REMOVAL 2214 COLFAX
TREE REMOVAL 2100 RIDGE
2019 ARBORTECH FUNGICIDE PURCHASE
FIRST AID CABINET MAINTENANCE
FIRST AID CABINET MAINTENANCE
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65090 - SAFETY EQUIPMENT
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 3806 - CIVIC CENTER SERVICES Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 3806 - CIVIC CENTER SERVICES
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
SOUND PRODUCTION FOR STARLIGHT CONCERT SERIES
Account 62515 - RENTAL SERVICES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62511 - ENTERTAIN/PERFORMER SERV
LEAD INSTRUCTOR PIRATE CAMP
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 62515 - RENTAL SERVICES
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62210 - PRINTING
ENVELOPES
Account 62210 - PRINTING Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 64015 - NATURAL GAS
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Business Unit 3605 - ECOLOGY CENTER
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Account 62511 - ENTERTAIN/PERFORMER SERV
COMMUNICATION CHARGES
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
MUSIC THERAPY
Run by Tera Davis on 06/28/2019 09:01:48 AM
847 of 331
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution
Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
4 $1,849.36
101106 - CLESEN WHOLESALE 06/20/2019 07/09/2019 274.50
101106 - CLESEN WHOLESALE 06/20/2019 07/09/2019 263.10
282802 - INTRINSIC PERENNIAL GARDENS, INC.06/19/2019 07/09/2019 687.50
103120 - LURVEY LANDSCAPE SUPPLY 06/21/2019 07/09/2019 126.00
103120 - LURVEY LANDSCAPE SUPPLY 06/18/2019 07/09/2019 573.25
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 342.00
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 211.04
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 36.42
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 66.96
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 25.32
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 124.70
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 434.17
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 810.81
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 232.91
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 835.75
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 97.72
106804 - MIDWEST GROUNDCOVERS 06/07/2019 07/09/2019 139.75
12547 - POSSIBILITY PLACE NURSERY INC.06/11/2019 07/09/2019 179.50
18 $5,461.40
215687 - REINDERS, INC.03/29/2019 07/09/2019 94.50
1 $94.50
215687 - REINDERS, INC.04/10/2019 07/09/2019 15,575.81
1 $15,575.81
24 $22,981.07
100375 - ARTS & LETTERS LTD.06/19/2019 07/09/2019 1,437.00
100375 - ARTS & LETTERS LTD.06/20/2019 07/09/2019 165.00
2 $1,602.00
101832 - FEDERAL EXPRESS CORP.06/12/2019 07/09/2019 14.19
1 $14.19
103883 - OFFICE DEPOT 06/06/2019 07/09/2019 19.75
103883 - OFFICE DEPOT 06/06/2019 07/09/2019 14.99
103883 - OFFICE DEPOT 06/07/2019 07/09/2019 29.98
3 $64.72
6 $1,680.91
101143 - COMED 06/12/2019 07/09/2019 1,388.20
101143 - COMED 06/07/2019 07/09/2019 7,445.36
101143 - COMED 06/06/2019 07/09/2019 206.09
3 $9,039.65
101143 - COMED 06/04/2019 07/09/2019 76.35
101143 - COMED 06/03/2019 07/09/2019 129.62
101143 - COMED 06/04/2019 07/09/2019 6,677.21
3 $6,883.18
101143 - COMED 05/30/2019 07/09/2019 31.10
101143 - COMED 05/30/2019 07/09/2019 29.22
101143 - COMED 05/30/2019 07/09/2019 35.85
101143 - COMED 05/30/2019 07/09/2019 56.06
4 $152.23
16617 - QUANTUM ENGINEERING, INC.05/20/2019 07/09/2019 255.00
1 $255.00
100375 - ARTS & LETTERS LTD.06/16/2019 07/09/2019 225.00
1 $225.00
12 $16,555.06
50 $87,695.80
408 $453,727.41
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Account 65115 - TRAFFIC CONTROL SUPPLI
BIKES YIELD TO PED SIGNS
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Account 64008 - FESTIVAL LIGHTING Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
STREET LIGHT ACCESS COVERS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 64008 - FESTIVAL LIGHTING
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
UTILITIES: COMED
UTILITIES: COMED
Account 64006 - LIGHTING Totals
Account 64007 - TRAFFIC LIGHT ELECTRICITY
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 64006 - LIGHTING
UTILITIES: COMED
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 62315 - POSTAGE
SHIPPING
Account 62315 - POSTAGE Totals
Account 65095 - OFFICE SUPPLIES
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62210 - PRINTING
NO PARKING SIGNS FOR ENGINEERING
NO PARKING SIGNS - DELIVERY FEE
Account 62210 - PRINTING Totals
Account 65550 - AUTOMOTIVE EQUIPMENT
FY2019 RIDING MOWER PURCHASE
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 4330 - GREENWAYS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
PARK MAINTENANCE EQUIPMENT
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
OAK ST PARKING LOT
JAMES FLAGPOLE
ACKERMAN PARK
CHI CAL GRANT
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
GREENWOOD & PITNER
GREENBAY EMERSON
CHICAGO AVENUE WALL
GIBBS MORRISON
ST PAUL PARK
JENNIFER MORRIS
ARLINGTON LAGOON
ALEXANDER PARK
GREENWOOD & DODGE
GREENWOOD TRAFFIC CIRCLE
Account 65005 - AGRI/BOTANICAL SUPPLIES
PLANTS FLOWERS PARKS
FLOWERS PARKS
JENNIFER MORRIS
POTS ON DODGE
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
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948 of 331
180 GOOD NEIGHBOR FUND
Vendor Invoice Date Payment Date Invoice Amount
14947 - MAIN--DEMPSTER MILE 06/23/2019 07/09/2019 1,000.00
1 $1,000.00
1 $1,000.00
1 $1,000.00
1 $1,000.00
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 180 - GOOD NEIGHBOR FUND Totals
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
CUSTER FAIR COMPOSTING
Account 62490 - OTHER PROGRAM COSTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 180 - GOOD NEIGHBOR FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
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1049 of 331
250 AFFORDABLE HOUSING FUND
Vendor Invoice Date Payment Date Invoice Amount
323855 - GOSS & ASSOCIATES, INC.06/26/2019 07/09/2019 2,956.72
1 $2,956.72
1 $2,956.72
1 $2,956.72
1 $2,956.72
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 63095 - HANDYMAN PROGRAM
HANDYMAN PROGRAM
Account 63095 - HANDYMAN PROGRAM Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
Run by Tera Davis on 06/28/2019 09:01:48 AM
1150 of 331
415 CAPITAL IMPROVEMENTS FUND
Vendor Invoice Date Payment Date Invoice Amount
102196 - GRUMMAN/BUTKUS ASSOCIATES 05/13/2019 *07/09/2019 2,786.16
1 $2,786.16
120125 - J.A. JOHNSON PAVING CO 06/17/2019 07/09/2019 4,872.75
1 $4,872.75
2 $7,658.91
107478 - LEWELLYN TECHNOLOGY INC.01/31/2019 *07/09/2019 10,700.00
1 $10,700.00
1 $10,700.00
153783 - INTERRA, INC.06/17/2019 07/09/2019 2,452.25
1 $2,452.25
100369 - ART ENCOUNTER 06/20/2019 07/09/2019 810.00
15031 - BUSSEY ENVIRONMENTAL INC.06/11/2019 07/09/2019 30.00
120125 - J.A. JOHNSON PAVING CO 06/17/2019 07/09/2019 585,000.00
3 $585,840.00
4 $588,292.25
153783 - INTERRA, INC.06/12/2019 07/09/2019 15,640.00
1 $15,640.00
1 $15,640.00
8 $622,291.16
8 $622,291.16
Business Unit 4219 - NON-BOND CAPITAL 2019 Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Business Unit 4219 - NON-BOND CAPITAL 2019
Account 62145 - ENGINEERING SERVICES
MATERIAL TESTING SERVICES RFP 17-02
Account 62145 - ENGINEERING SERVICES Totals
2019 PAVEMENT PATCHING PROGRAM
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
REPAIR WORK TO SOUTH BLVD MURAL DUE TO GARFFITI
ASBESTOS TESTING - FLEETWOOD FLOORS
Business Unit 4118 - 2018 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
MATERIAL TESTING SERVICES RFP 17-02
Business Unit 4118 - 2018 GO BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
CITYWIDE ARC FLASH PROGRAM RFP 18-24
Account 65515 - OTHER IMPROVEMENTS Totals
Account 65515 - OTHER IMPROVEMENTS
ASPHALT PATCH WORK AT JAMES PARK
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4117 - 2017 GO BOND ISSUANCE Totals
Business Unit 4117 - 2017 GO BOND ISSUANCE
Account 62145 - ENGINEERING SERVICES
CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING SRVCS
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
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1251 of 331
416 CROWN CONSTRUCTION FUND
Vendor Invoice Date Payment Date Invoice Amount
226897 - WOODHOUSE TINUCCI ARCHITECTS 06/20/2019 07/09/2019 72,082.95
1 $72,082.95
285559 - BULLEY & ANDREWS, LLC 05/24/2019 * 07/09/2019 2,920,762.08
16119 - SKYRIM STUDIO INC 06/21/2019 07/09/2019 65,000.00
2 $2,985,762.08
3 $3,057,845.03
3 $3,057,845.03
3 $3,057,845.03
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Account 65515 - OTHER IMPROVEMENTS
ROBERT CROWN CONSTRUCTION MANAGER SERVICES
PUBLIC ART CONTRACT AWARD-ROBERT CROWN - BLESSING
HANCOCK
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 62145 - ENGINEERING SERVICES
ROBERT CROWN ARCHITECTURAL SERVICES REMAINING
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
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1352 of 331
420 SPECIAL ASSESSMENT FUND
Vendor Invoice Date Payment Date Invoice Amount
16637 - CHICAGO TITLE AND TRUST COMPANY 06/26/2019 07/09/2019 .14
1 $0.14
16637 - CHICAGO TITLE AND TRUST COMPANY 06/26/2019 07/09/2019 182.50
1 $182.50
2 $182.64
2 $182.64
2 $182.64
Department 26 - PUBLIC WORKS Totals
Fund 420 - SPECIAL ASSESSMENT FUND Totals
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
Account 56590 - SPEC ASSESS PRINCIPAL PMT
REFUND OF OVERPAYMENT ON SPECIAL
ASSESSMENT P.I 10-13-419-009
Account 56590 - SPEC ASSESS PRINCIPAL PMT Totals
Business Unit 6425 - SPECIAL ASSESSMENT 1515 Totals
Business Unit 6425 - SPECIAL ASSESSMENT 1515
Account 56570 - SPEC. ASSESS. INTEREST
REFUND OF OVERPAYMENT ON SPECIAL
ASSESSMENT P.I 10-13-419-009
Account 56570 - SPEC. ASSESS. INTEREST Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 420 - SPECIAL ASSESSMENT FUND
Department 26 - PUBLIC WORKS
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1453 of 331
505 PARKING SYSTEM FUND
Vendor Invoice Date Payment Date Invoice Amount
316601 - HOWARD ELLEGANT 06/24/2019 07/09/2019 18.15
1 $18.15
101215 - COOK COUNTY COLLECTOR 06/28/2019 07/09/2019 2,214.34
1 $2,214.34
15492 - MINUTEMAN SECURITY TECHNOLOGIES 06/24/2019 07/09/2019 920.00
15492 - MINUTEMAN SECURITY TECHNOLOGIES 06/24/2019 07/09/2019 1,105.00
2 $2,025.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 18.95
1 $18.95
153783 - INTERRA, INC.06/17/2019 07/09/2019 1,058.50
1 $1,058.50
6 $5,334.94
10192 - CTA/AB 06/24/2019 07/09/2019 990.00
1 $990.00
101545 - DUNCAN PARKING TECHNOLOGIES, INC.06/24/2019 07/09/2019 4,381.25
1 $4,381.25
10643 - PASSPORT PARKING, INC`06/24/2019 07/09/2019 30,164.05
1 $30,164.05
101143 - COMED 05/30/2019 07/09/2019 257.82
101143 - COMED 05/29/2019 07/09/2019 742.02
101143 - COMED 06/07/2019 07/09/2019 25.68
101143 - COMED 05/29/2019 07/09/2019 190.31
4 $1,215.83
7 $36,751.13
101215 - COOK COUNTY COLLECTOR 06/28/2019 07/09/2019 1,902.72
1 $1,902.72
103956 - OTIS ELEVATOR COMPANY 01/01/2019 07/09/2019 16,452.26
1 $16,452.26
12366 - AUTOMATED PARKING TECHNOLOGIES 06/24/2019 07/09/2019 628.60
12366 - AUTOMATED PARKING TECHNOLOGIES 06/24/2019 07/09/2019 662.60
2 $1,291.20
4 $19,646.18
101215 - COOK COUNTY COLLECTOR 06/28/2019 07/09/2019 3,216.16
1 $3,216.16
12366 - AUTOMATED PARKING TECHNOLOGIES 06/24/2019 07/09/2019 357.00
1 $357.00
12366 - AUTOMATED PARKING TECHNOLOGIES 06/24/2019 07/09/2019 628.60
12366 - AUTOMATED PARKING TECHNOLOGIES 06/24/2019 07/09/2019 662.60
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/12/2019 07/09/2019 188.91
3 $1,480.11
215899 - MB EVANSTON SHERMAN, L.L.C.06/24/2019 07/09/2019 7,016.41
1 $7,016.41
6 $12,069.68
101215 - COOK COUNTY COLLECTOR 06/28/2019 07/09/2019 1,140.42
1 $1,140.42
101215 - COOK COUNTY COLLECTOR 06/28/2019 07/09/2019 756.00
1 $756.00
103956 - OTIS ELEVATOR COMPANY 01/01/2019 07/09/2019 27,420.26
1 $27,420.26
12366 - AUTOMATED PARKING TECHNOLOGIES 06/24/2019 07/09/2019 628.60
12366 - AUTOMATED PARKING TECHNOLOGIES 06/24/2019 07/09/2019 662.60
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/12/2019 07/09/2019 188.91
3 $1,480.11
103744 - NICOR 05/29/2019 07/09/2019 106.99
1 $106.99
7 $30,903.78
30 $104,705.71
30 $104,705.71
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 7037 - MAPLE GARAGE Totals
KEYCARDS AND ARM BOLTS-MAPLE GARAGE 5/30/19
ALARM SERVICES MAPLE GARAGE JUL-SEP 2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
ELEVATOR SERVICE & MAINTENANCE VARIOUS CITY
FACILITIES
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAPLE GARAGE SUPPLIES-4/10/19-SKIDATA KEYCARDS
Account 53510 - MONTHLY INVOICES
*PARKING TAX
Account 53510 - MONTHLY INVOICES Totals
Account 62245 - OTHER EQMT MAINTENANCE
Business Unit 7037 - MAPLE GARAGE
Account 53500 - DAILY TICKETS
*PARKING TAX
Account 53500 - DAILY TICKETS Totals
Account 62660 - BUSINESS ATTRACTION
JUNE 2019 JANITORIAL SERVICES-SHERMAN PLAZA
Account 62660 - BUSINESS ATTRACTION Totals
Business Unit 7036 - 2008B Bond SHERMAN GARAGE Totals
SHERMAN GARAGE SUPPLIES 4/10/19-SKIDATA KEYCARDS
KEYCARDS AND ARM BOLTS-SHERMAN GARAGE
ALARM SERVICES SHERMAN GARAGE JUL-SEP 2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
SERVICE CALL 5/24/19
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7036 - 2008B Bond SHERMAN GARAGE
Account 53500 - DAILY TICKETS
*PARKING TAX
Account 53500 - DAILY TICKETS Totals
CHURCH GARAGE SUPPLIES-4/10/19-SKIDATA KEYCARDS
KEYCARDS AND ARM BOLTS-CHURCH GARAGE 5/30/19
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Account 62245 - OTHER EQMT MAINTENANCE
ELEVATOR SERVICE & MAINTENANCE VARIOUS CITY
FACILITIES
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7025 - CHURCH STREET GARAGE
Account 53500 - DAILY TICKETS
*PARKING TAX
Account 53500 - DAILY TICKETS Totals
UTILITIES: COMED
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
AUTOTRAX FEES-MAY 2019-SINGLE SPACE METERS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES
MAY 2019 MOBILE PAY
Account 62375 - RENTALS
MONTHLY RENT-LOT 19-MAY 2019
Account 62375 - RENTALS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7015 - PARKING LOTS & METERS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65515 - OTHER IMPROVEMENTS
MATERIAL TESTING SERVICES
LPR SERVICE CALL-115-3/29/19
LPR SERVICE CALL-113-3/29/19
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Account 53510 - MONTHLY INVOICES
*PARKING TAX
Account 53510 - MONTHLY INVOICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7005 - PARKING SYSTEM MGT
Account 53251 - PARKING METER REVENUE (PASSPORT ONLY)
REFUND-APP WALLET
Account 53251 - PARKING METER REVENUE (PASSPORT ONLY) Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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1554 of 331
510 WATER FUND
Vendor Invoice Date Payment Date Invoice Amount
285941 - ILHAM ALGAYED 06/20/2019 07/09/2019 108.55
16628 - JAMES DYER C/O K NEWMAN 06/20/2019 07/09/2019 63.51
16627 - MARY & KIM KELLY 06/20/2019 07/09/2019 74.16
16626 - MELANIE ANDERSON 06/20/2019 07/09/2019 110.10
16625 - NORA RUCKER 06/20/2019 07/09/2019 68.03
5 $424.35
102499 - ILLINOIS DEPT OF REVENUE 06/18/2019 07/09/2019 1,359.00
1 $1,359.00
104981 - AECOM USA, INC.06/12/2019 07/09/2019 23,639.86
1 $23,639.86
101768 - CITY OF EVANSTON - PETTY CASH 06/20/2019 07/09/2019 67.96
1 $67.96
105301 - UNITED PARCEL SERVICE 06/13/2019 07/09/2019 125.00
1 $125.00
101768 - CITY OF EVANSTON - PETTY CASH 06/20/2019 07/09/2019 100.00
1 $100.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 84.32
1 $84.32
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 37.90
1 $37.90
101768 - CITY OF EVANSTON - PETTY CASH 06/20/2019 07/09/2019 8.69
1 $8.69
16513 - BLUELINK. LLC 06/18/2019 07/09/2019 7,762.00
1 $7,762.00
103883 - OFFICE DEPOT 06/12/2019 07/09/2019 61.19
1 $61.19
10 $33,245.92
105394 - VERIZON WIRELESS 06/06/2019 07/09/2019 114.03
1 $114.03
1 $114.03
101143 - COMED 06/10/2019 07/09/2019 22.26
101143 - COMED 06/03/2019 07/09/2019 126.80
2 $149.06
103744 - NICOR 06/04/2019 07/09/2019 741.07
103744 - NICOR 06/03/2019 07/09/2019 45.40
2 $786.47
101665 - NORTH SHORE ENH OMEGA 06/11/2019 07/09/2019 101.00
101665 - NORTH SHORE ENH OMEGA 06/11/2019 07/09/2019 101.00
101665 - NORTH SHORE ENH OMEGA 06/05/2019 07/09/2019 101.00
3 $303.00
7 $1,238.53
217862 - ALEXANDER CHEMICAL CORPORATION 06/13/2019 07/09/2019 3,194.76
217862 - ALEXANDER CHEMICAL CORPORATION 06/17/2019 07/09/2019 3,185.32
217862 - ALEXANDER CHEMICAL CORPORATION 06/14/2019 07/09/2019 3,188.02
217862 - ALEXANDER CHEMICAL CORPORATION 06/19/2019 07/09/2019 3,228.46
217862 - ALEXANDER CHEMICAL CORPORATION 06/19/2019 07/09/2019 3,186.67
217862 - ALEXANDER CHEMICAL CORPORATION 06/18/2019 07/09/2019 3,456.00
217862 - ALEXANDER CHEMICAL CORPORATION 06/20/2019 07/09/2019 3,173.19
217862 - ALEXANDER CHEMICAL CORPORATION 06/21/2019 07/09/2019 3,205.54
8 $25,817.96
16213 - HAWKINS 06/12/2019 07/09/2019 8,851.78
1 $8,851.78
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
PARTS TO OVERHAUL HYDRO INSTRUMENTS
CHLORINE EQUIPMENT
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID CHLORINE (PER SPEC)
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 65015 - CHEMICALS/ SALT
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 65090 - SAFETY EQUIPMENT
ANNUAL PULMONARY SURVEILLANCE
ANNUAL PULMONARY SURVEILLANCE
ANNUAL PULMONARY SURVEILLANCE
Account 65090 - SAFETY EQUIPMENT Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
COMMUNICATION CHARGES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4208 - WATER BILLING Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4208 - WATER BILLING
BLUEROV2 REMOTE OPERATED VEHICLE
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65025 - FOOD
PETTY CASH
Account 65025 - FOOD Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
Account 62380 - COPY MACHINE CHARGES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
PETTY CASH
Account 62360 - MEMBERSHIP DUES Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62315 - POSTAGE
RETURN SHIPMENT
Account 62315 - POSTAGE Totals
Account 62360 - MEMBERSHIP DUES
Account 62180 - STUDIES Totals
Account 62295 - TRAINING & TRAVEL
PETTY CASH
Account 62295 - TRAINING & TRAVEL Totals
*SALES TAX
Account 56140 - FEES AND MERCHANDISE SALE Totals
Account 62180 - STUDIES
WATER SYSTEM VULNERABILITY ASSESSMENT &
EMERGENCY RESPONSE PLAN
Account 22700 - DUE TO CUSTOMERS Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4200 - WATER PRODUCTION
Account 56140 - FEES AND MERCHANDISE SALE
WATER REFUND
WATER REFUND
WATER REFUND
WATER REFUND
WATER REFUND
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 510 - WATER FUND
Account 22700 - DUE TO CUSTOMERS
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1655 of 331
510 WATER FUND
Vendor Invoice Date Payment Date Invoice Amount
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
101665 - NORTH SHORE ENH OMEGA 06/05/2019 07/09/2019 101.00
101665 - NORTH SHORE ENH OMEGA 06/03/2019 07/09/2019 101.00
101665 - NORTH SHORE ENH OMEGA 06/17/2019 07/09/2019 101.00
3 $303.00
12 $34,972.74
14901 - KARRA BARNES 06/25/2019 07/09/2019 7,500.00
14901 - KARRA BARNES 06/26/2019 07/09/2019 3,600.00
2 $11,100.00
2 $11,100.00
100177 - ALLEGRA PRINT & IMAGING 06/07/2019 07/09/2019 95.00
100177 - ALLEGRA PRINT & IMAGING 06/07/2019 07/09/2019 206.00
2 $301.00
100177 - ALLEGRA PRINT & IMAGING 06/07/2019 07/09/2019 52.97
1 $52.97
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 170.55
1 $170.55
200552 - G & L CONTRACTORS, INC 06/05/2019 07/09/2019 3,612.05
1 $3,612.05
5 $4,136.57
37 $84,807.79
42 $85,232.14
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Account 65055 - MATER. TO MAINT. IMP.
2019 GRANULAR MATERIALS
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Account 62275 - POSTAGE CHARGEBACKS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
LAWN SPRINKLER POSTCARDS
Account 62210 - PRINTING Totals
Account 62275 - POSTAGE CHARGEBACKS
BACKFLOW POSTCARDS
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 62210 - PRINTING
BACKFLOW POSTCARDS
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62185 - CONSULTING SERVICES
CMMS SPECIALIST CONSULTING SERVICES (YEAR
CMMS SPECIALIST PROJECT STATUS &
PERFORMANCE PAYMENT
Account 62185 - CONSULTING SERVICES Totals
ANNUAL PULMONARY SURVEILLANCE
ANNUAL PULMONARY SURVEILLANCE
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4220 - FILTRATION Totals
Account 65090 - SAFETY EQUIPMENT
ANNUAL PULMONARY SURVEILLANCE
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1756 of 331
515 SEWER FUND
Vendor Invoice Date Payment Date Invoice Amount
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/15/2019 07/09/2019 7,702.85
1 $7,702.85
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 170.55
1 $170.55
2 $7,873.40
196448 - VISU-SEWER OF ILLINOIS, LLC 05/31/2019 07/09/2019 129,819.02
1 $129,819.02
1 $129,819.02
3 $137,692.42
3 $137,692.42
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
2019 CIPP SEWER REHABILITATION CONTRACT
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4530 - SEWER MAINTENANCE
Account 62461 - SEWER MAINTENANCE CONTRACTS
2019 STREETSCAPE AND RAIN GARDEN
LANDSCAPE MAINTENANCE
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
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1857 of 331
520 SOLID WASTE FUND
Vendor Invoice Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 06/18/2019 07/09/2019 263.00
1 $263.00
100496 - SOLID WASTE AGENCY NORTHERN COOK 07/01/2019 07/09/2019 60,502.32
1 $60,502.32
102339 - HIGH PSI LTD.06/20/2019 07/09/2019 16.55
1 $16.55
100177 - ALLEGRA PRINT & IMAGING 05/29/2019 07/09/2019 687.00
1 $687.00
4 $61,468.87
4 $61,468.87
4 $61,468.87Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
Account 67107 - OUTREACH Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
BRIGGS KEY FOR PRESSURE WASHER
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 67107 - OUTREACH
RECYCLING LABELS
Account 62405 - SWANCC DISPOSAL FEES
FY2019 SOLID WASTE DISPOSAL FEES
Account 62405 - SWANCC DISPOSAL FEES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 56155 - TRASH CART SALES
*SALES TAX
Account 56155 - TRASH CART SALES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
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1958 of 331
600 FLEET FUND
Vendor Invoice Date Payment Date Invoice Amount
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/17/2019 07/09/2019 21.08
105654 - XEROX CORP.06/06/2019 07/09/2019 37.96
2 $59.04
2 $59.04
102191 - GROVER WELDING COMPANY 05/29/2019 07/09/2019 1,455.23
103795 - NORTH SHORE TOWING 06/11/2019 07/09/2019 145.00
2 $1,600.23
154890 - SPEX HAND WASH 06/20/2019 07/09/2019 762.00
154890 - SPEX HAND WASH 06/20/2019 07/09/2019 190.50
154890 - SPEX HAND WASH 06/20/2019 07/09/2019 192.50
154890 - SPEX HAND WASH 06/20/2019 07/09/2019 456.50
4 $1,601.50
101064 - CINTAS #22 06/18/2019 07/09/2019 217.38
101064 - CINTAS #22 06/25/2019 07/09/2019 217.38
151986 - CINTAS CORPORATION #769 06/14/2019 07/09/2019 287.19
151986 - CINTAS CORPORATION #769 01/11/2019 07/09/2019 281.56
151986 - CINTAS CORPORATION #769 06/21/2019 07/09/2019 287.19
5 $1,290.70
14093 - VERIZON NETWORKFLEET, INC.06/01/2019 07/09/2019 781.90
1 $781.90
202507 - GAS DEPOT INC.06/12/2019 07/09/2019 14,959.44
202507 - GAS DEPOT INC.06/18/2019 07/09/2019 14,910.63
2 $29,870.07
15228 - ADVANCE AUTO PARTS 06/11/2019 07/09/2019 13.29
15228 - ADVANCE AUTO PARTS 06/17/2019 07/09/2019 449.95
15228 - ADVANCE AUTO PARTS 06/21/2019 07/09/2019 68.39
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/11/2019 07/09/2019 172.96
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/11/2019 07/09/2019 111.46
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/17/2019 07/09/2019 508.70
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/18/2019 07/09/2019 47.24
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/18/2019 07/09/2019 11.81
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/21/2019 07/09/2019 80.72
100412 - ATLAS BOBCAT, INC.06/12/2019 07/09/2019 534.30
285052 - CHICAGO PARTS & SOUND, LLC 06/11/2019 07/09/2019 271.96
101300 - CUMBERLAND SERVICENTER 06/13/2019 07/09/2019 333.02
101300 - CUMBERLAND SERVICENTER 06/10/2019 07/09/2019 116.70
101300 - CUMBERLAND SERVICENTER 06/18/2019 07/09/2019 617.26
101300 - CUMBERLAND SERVICENTER 06/17/2019 07/09/2019 320.00
101300 - CUMBERLAND SERVICENTER 06/19/2019 07/09/2019 329.04
101300 - CUMBERLAND SERVICENTER 06/19/2019 07/09/2019 685.42
101302 - CUMMINS N POWER, LLC.06/13/2019 07/09/2019 211.35
106698 - GEIB INDUSTRIES, INC.06/20/2019 07/09/2019 300.00
122589 - GLOBAL EMERGENCY PRODUCTS, INC.06/19/2019 07/09/2019 132.08
122589 - GLOBAL EMERGENCY PRODUCTS, INC.06/18/2019 07/09/2019 691.37
227800 - GOLF MILL FORD 06/11/2019 07/09/2019 780.74
227800 - GOLF MILL FORD 06/12/2019 07/09/2019 116.01
227800 - GOLF MILL FORD 06/13/2019 07/09/2019 1,087.76
227800 - GOLF MILL FORD 06/13/2019 07/09/2019 128.47
227800 - GOLF MILL FORD 06/14/2019 07/09/2019 299.57
227800 - GOLF MILL FORD 06/15/2019 07/09/2019 195.03
227800 - GOLF MILL FORD 06/19/2019 07/09/2019 26.85
227800 - GOLF MILL FORD 06/18/2019 07/09/2019 105.81
227800 - GOLF MILL FORD 06/21/2019 07/09/2019 14.94
227800 - GOLF MILL FORD 06/21/2019 07/09/2019 232.30
102137 - GRAINGER, INC., W.W.01/23/2019 07/09/2019 87.36
102137 - GRAINGER, INC., W.W.02/06/2019 07/09/2019 87.36
102137 - GRAINGER, INC., W.W.02/21/2019 07/09/2019 40.12
102137 - GRAINGER, INC., W.W.03/06/2019 07/09/2019 94.88
102137 - GRAINGER, INC., W.W.04/30/2019 07/09/2019 58.02
102281 - HAVEY COMMUNICATIONS INC.06/19/2019 07/09/2019 209.00
16580 - HENDERSON PRODUCTS, INC.02/07/2019 07/09/2019 1,721.25
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/18/2019 07/09/2019 282.28
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/24/2019 07/09/2019 103.16
102994 - LEACH ENTERPRISES, INC.06/17/2019 07/09/2019 423.63
102994 - LEACH ENTERPRISES, INC.06/17/2019 07/09/2019 31.89
102994 - LEACH ENTERPRISES, INC.06/20/2019 07/09/2019 744.08
13762 - MARTIN IMPLEMENT SALES, INC.06/10/2019 07/09/2019 3,595.00
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:06/10/2019 07/09/2019 305.51
14832 - NATIONAL LIFT TRUCK, INC.06/18/2019 07/09/2019 380.53
252920 - ORLANDO AUTO TOP 06/18/2019 07/09/2019 265.00
215687 - REINDERS, INC.06/07/2019 07/09/2019 212.52
215687 - REINDERS, INC.06/13/2019 07/09/2019 415.48
GREENWAYS VEHICLE #533 MOWER BLADES
GREENWAYS VEHICLE #533 ALTERNATOR REPAIRS
FLEET SHOP SUPPLIES
TRACTOR RENTAL REPLACEMENT FOR GREENWAYS
DEF ENGINE FLUID
FACILITIES VEHICLE #146 LEAK REPAIRS
PD VEHICLE #15 SEAT
VEHICLE CHAIN, IDLER, DRIVE AND SHAFT ASSEMBLY
BATTERIES
BATTERIES
RECYCLING VEHICLE #716 HUB AND WHEEL
DIELECTRIC GREASE
FIRE VEHICLE #321 PREVENTATIVE MAINTENANCE
FLEET SHOP SUPPLIES
FLEET SHOP SUPPLIES
STREETS VEHICLE #629 FUEL PARTS
SIREN SYSTEM
HEALTH VEHICLE #470 SENSOR
FLEET SHOP SUPPLIES
WATER VEHICLE #933 PREVENTATIVE MAINTENANCE
WATER VEHICLE #933 BRAKES
FIRE VEHICLE #323 AIR CYLINDER
FACILITIES VEHICLE #258 FUEL SYSTEM PARTS
TUBE ASSEMBLY
TUBE ASSEMBLY, GASKETS AND VALVES
MOTOR POOL VEHICLE #762 REPAIRS
PARKING VEHICLE #109 AIR BAG
WIRING HARNESS REPAIR KIT
RECYCLING VEHICLE #705 HYDRAULIC PARTS
FIRE VEHICLE #322 FUEL SYSTEM PARTS
FIRE VEHICLE #322 PREVENTATIVE MAINTENANCE
FACILITIES VEHICLE #258 FUEL SYSTEM PARTS
FUEL FILTERS
GAUGE OIL AND TEMPERATURE GAUGE
FUEL FILTERS
RECYCLING VEHICLE #705 DASHBOARD
RECYCLING VEHICLE #705 MODULATING VALVE
OIL FILTERS
AIR FILTERS
GREENWAYS VEHICLE #639 DRIVE ASSEMBLY
STREETS VEHICLE #549 BRAKES
DASHBOARD PANEL
MOTOR POOL VEHICLE #773 HITCH
FILTERS
FILTERS
HYDRAULIC COUPLERS
OIL FILTERS
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
TRAILER BALL
REFRIGERANT
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65035 - PETROLEUM PRODUCTS
VEHICLE FUEL JAN-JUL 2019
VEHICLE FUEL JAN-JUL 2019
SAFETY MAT SERVICE
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 62355 - LAUNDRY/OTHER CLEANING
UNIFORM LAUNDRY SERVICE
UNIFORM LAUNDRY SERVICE
SAFETY MAT SERVICE
SAFETY MAT SERVICE
CAR WASH SERVICE
CAR WASH SERVICE
CAR WASH SERVICE
Account 62245 - OTHER EQMT MAINTENANCE Totals
FLEET VEHICLE #762 TOWING
Account 62240 - AUTOMOTIVE EQMP MAINT Totals
Account 62245 - OTHER EQMT MAINTENANCE
CAR WASH SERVICE
Business Unit 7705 - GENERAL SUPPORT Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 62240 - AUTOMOTIVE EQMP MAINT
STREETS VEHICLE #618 BODY WELDING
Business Unit 7705 - GENERAL SUPPORT
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
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2059 of 331
600 FLEET FUND
Vendor Invoice Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
215687 - REINDERS, INC.06/17/2019 07/09/2019 25.76
215687 - REINDERS, INC.06/17/2019 07/09/2019 940.96
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 06/13/2019 07/09/2019 113.99
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 06/13/2019 07/09/2019 334.80
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 06/12/2019 07/09/2019 926.38
104918 - STANDARD EQUIPMENT COMPANY 06/10/2019 07/09/2019 162.93
104918 - STANDARD EQUIPMENT COMPANY 06/07/2019 07/09/2019 780.71
104918 - STANDARD EQUIPMENT COMPANY 06/06/2019 07/09/2019 583.43
245587 - SUBURBAN ACCENTS, INC.06/19/2019 07/09/2019 510.75
106333 - WEST SIDE EXCHANGE 06/12/2019 07/09/2019 93.25
106333 - WEST SIDE EXCHANGE 06/17/2019 07/09/2019 67.72
106333 - WEST SIDE EXCHANGE 06/14/2019 07/09/2019 221.72
106333 - WEST SIDE EXCHANGE 06/17/2019 07/09/2019 (233.91)
105004 - WESTMONT AUTO PARTS 06/18/2019 07/09/2019 28.49
105553 - WHOLESALE DIRECT INC 05/30/2019 07/09/2019 665.60
105688 - ZARNOTH BRUSH WORKS, INC.05/30/2019 07/09/2019 1,010.40
65 $24,284.55
101556 - DUXLER TIRE & CAR CENTER 06/18/2019 07/09/2019 15.00
103795 - NORTH SHORE TOWING 06/21/2019 07/09/2019 50.00
245860 - WENTWORTH TIRE SERVICE 06/12/2019 07/09/2019 820.08
245860 - WENTWORTH TIRE SERVICE 06/17/2019 07/09/2019 659.98
245860 - WENTWORTH TIRE SERVICE 06/19/2019 07/09/2019 210.00
245860 - WENTWORTH TIRE SERVICE 06/18/2019 07/09/2019 669.70
245860 - WENTWORTH TIRE SERVICE 06/24/2019 07/09/2019 209.38
245860 - WENTWORTH TIRE SERVICE 06/21/2019 07/09/2019 577.40
8 $3,211.54
101063 - CINTAS FIRST AID & SUPPLY 06/21/2019 07/09/2019 31.93
1 $31.93
88 $62,672.42
90 $62,731.46
90 $62,731.46
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID KITS
Account 65090 - SAFETY EQUIPMENT Totals
RECYCLING VEHICLE #712 TIRES
FLEET STOCK TIRES
FLEET STOCK TIRES
FLEET STOCK TIRES
Account 65065 - TIRES & TUBES Totals
Account 65065 - TIRES & TUBES
FIRE VEHICLE #348 TIRE BALANCE
PD VEHICLE #50 TIRE CHANGE
FLEET STOCK TIRES
STREETS VEHICLE #680 TIRES
FORESTRY VEHICLE #532 FUEL PARTS
TRANSPORT CHAINS
GUTTER BROOMS
Account 65060 - MATER. TO MAINT. AUTOS Totals
VEHICLE LETTERING
STREETS VEHICLE #659 WIPERS
STREETS VEHICLE #581 DOOR LATCH
STREETS VEHICLE #680 BATTERIES
CABLE AND LATCH RETURN
FORESTRY VEHICLE #828 DRIVE SYSTEM PARTS
PRCS VEHICLE #449 ALTERNATOR
WATER VEHICLE #925 HOSE END WELDING
WATER VEHICLE #925 AIR FILTER
VEHICLE JOYSTICK
GREENWAYS VEHICLE #533 SEAL KIT
GREENWAYS VEHICLE #533 ALTERNATOR
RECYCLING VEHICLE #704 POWER
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601 EQUIPMENT REPLACEMENT FUND
Vendor Invoice Date Payment Date Invoice Amount
16444 - MIDWEST PAVING EQUIPMENT, INC.06/10/2019 07/09/2019 40,473.00
105395 - VERMEER MIDWEST 06/13/2019 07/09/2019 68,313.00
2 $108,786.00
2 $108,786.00
2 $108,786.00
2 $108,786.00
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
VEHICLE #685 FALCON ASPHALT RECYCLER & HOT BOX
REPLACEMENT FORESTRY CHIPPER VEHICLES #560 & #564
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
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605 INSURANCE FUND
Vendor Invoice Date Payment Date Invoice Amount
244146 - CCMSI 06/26/2019 07/09/2019 23,375.00
1 $23,375.00
1 $23,375.00
104663 - SENIORS CHOICE 06/18/2019 07/09/2019 1,813.53
1 $1,813.53
1 $1,813.53
2 $25,188.53
2 $25,188.53
607 $4,758,760.60
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Fund 605 - INSURANCE FUND Totals
Accounts Payable by G/L
Distribution Report
Payment Date Range 07/09/19 - 07/09/19
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Department 99 - NON-DEPARTMENTAL Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE
SENIORS CHOICE MONTHLY BILLING
Business Unit 7800 - RISK MANAGEMENT
Account 62266 - TPA SERVICE CHARGES
3RD QUARTER CLAIMS & ADMINISTRATION FEES
Account 62266 - TPA SERVICE CHARGES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Invoice Description
Run by Tera Davis on 06/28/2019 09:01:48 AM
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Vendor Invoice Date Payment Date Invoice Amount
102457 - ILLINOIS DEPARTMENT OF AGRICULTURE 06/11/2019 06/19/2019 600.00
1 $600.00
1 $600.00
1 $600.00
1 $600.00
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
Business Unit 4300 - ENVIRONMENTAL SERVICES Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Business Unit 4300 - ENVIRONMENTAL SERVICES
Account 62295 - TRAINING & TRAVEL
*2019 PEST CONTROL LICENSE 11 EMPLOYEES
Account 62295 - TRAINING & TRAVEL Totals
Accounts Payable by G/L
Distribution Report
*ADVANCED CHECKS FOR BILLING PERIOD ENDING
07.09.2019
Invoice Description
Fund 100 - GENERAL FUND
Department 40 - PUBLIC WORKS AGENCY
Run by Tera Davis on 06/28/2019 03:32:39 PM
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ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 172,436.19
VARIOUS VARIOUS WORKERS COMP 111,351.30
283,787.49
283,787.49
Grand Total $5,042,548.09
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.09.2019
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
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To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
Andrew Villamin, Accounting Manager
Subject: 2018 Comprehensive Annual Financial Report
Date: July 1, 2019
Recommended Action:
Staff recommends that City Council accept and place on file the Audited
Comprehensive Annual Financial Report (CAFR).
Livability Benefits:
Innovation & Process: Support Local Government Practices and Processes
Summary:
Every year the City goes through an independent audit of the financial performance by
public accounting firm. The FY 2018 CAFR and Management Letter are posted on the
City’s website. The link to the following documents can be found here:
https://www.cityofevanston.org/government/transparency/budget-financial-reports
• FY 2018 Audited Comprehensive Annual Financial Report (CAFR)
• This Management Letter includes all management comments from our
independent auditor, Sikich, LLP. The communication also covers any applicable
future changes due to GASB statements.
The 2018 CAFR presents the OPEB (Post-Employment benefits other than pensions)
liability according to the requirements of GASB Statement No. 75, Accounting and
Financial Reporting for Postemployment Benefits Other than Pensions, which requires
recognizing long-term obligation for OPEB.
Sikich, LLP has provided the City with an unqualified opinion, meaning the CAFR fairly
states the City’s financial position as of December 31, 2018.
Memorandum
For City Council Meeting of July 8, 2019 Item A3
Business of the City by Motion: 2018 Comprehensive Annual Financial Report
For Action: Accept and Place on File
Accept and Place on File
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For City Council Meeting of July 8, 2019 Item A4
Business of the City by Motion: Washington National TIF Dissolution
For Action: Accept and Place on File
Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Dissolution of Washington National Tax Increment Finance District
Date: June 20, 2019
Recommended Action:
Staff recommends City Council accept and place on file the close out memo for the
Washington National TIF District.
Funding Source:
N/A
Livability Benefits:
Education Arts and Community: Provided new revenues to the City’s Schools and
municipal operations
Innovation & Process: Supported local government best practices and processes
Summary:
The Washington National TIF was dissolved effective December 31, 2018. As part of
this closure, the City notified all taxing districts and Cook County regarding the
dissolution.
The Washington National TIF district covered an area with parcels bound by Benson
Avenue on the west, Church Street on the north, Chicago Avenue on the east and Davis
Street on the south. The TIF district was created in 1994 as a proactive tool to address
the redevelopment of the site vacated by the Washington National Insurance Company
corporate headquarters and adjacent property bounded by Church, Chicago, Davis and
the alley west of the property. The TIF was amended in 1999 to expand westward to
the larger area.
Memorandum
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The Washington National TIF was a great success in terms of projects financed, growth
in Equalized Assessed Value (EAV) and incremental revenues during the term of TIF.
The below table clearly shows substantial growth of the EAV to $90.1M in 2017 (year of
closing) from the base EAV of $25.7M in 1994 (year of TIF creation). Besides, the TIF
generated $66.1M in incremental revenues during the term of the TIF to fund the
projects described hereafter.
Equalized Assessed Value (EAV) by Tax Year
TIF Total EAV 2017 TIF Frozen EAV Increase in EAV % Increase in EAV
90,140,588
25,727,379
64,413,209 3.50
Revenues
TIF Revenues 2018 TIF Revenues 2017 TIF Revenues 2016
TIF Total Revenues
(1995-2018)
5,715,183
5,250,466
4,729,696
66,126,425
In 1993, the John Buck Company was selected to redevelop the Washington National
Insurance Company headquarters and used TIF funds in the amount of $3.2 million to
demolish the building. The site is now home to the Park Evanston, a 283 -unit apartment
building; 40,000 square feet of commercial space, including a Whole Foods market; and
a 400-space parking garage. Park Evanston sold for $130 million in 2017, after a
purchase for $101 million in 2008 from original developer John Buck Company.
The City contributed $52 million ($12.8 million in Tax Increment Financing) resulting in
over $236 million in development. The construction of the $190 million Sherman Plaza
mixed use development commenced in 2005. The site, which was previously a City
parking garage, was redesigned as a mixed-use site with retail, high-rise
condominiums, and a 1600-space parking facility, 150,000 sq. ft. of commercial
storefronts, and a 250-unit condominium building. The city contributed $3.5 million in
TIF and contributed $40 million to the $48 million total cost of the parking deck. Units in
the building were originally marketed at from $224,000 for a 770-square-foot loft to $1.8
million for a 4,000-square-foot penthouse with three terraces according to a 2005 New
York Times article. Residential real estate data provider, REDFIN shows nine recent
sales over $1 million in addition to a $2.7 million sale in November 2018.
The funds were also used for façade improvements for Music Institute of Chicago and
Koi Restaurant. The TIF culminated with the funding of the redesigned Fountain
Square, Evanston's town square and war memorial at Davis Street and Sherman at
approximate cost of $6 million.
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Purchase of West Filter Plant Backwash Rate Controller
Date: July 8, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute the sole-source
purchase of the DeZurik filter backwash rate controller system from LAI, Ltd, (5400
Newport Drive, Suite 10, Rolling Meadows, IL 60008) in the amount of $22,781.
Funding Source:
Funding for this purchase will be from Water Fund (Account 510.40.4230.65702), which
has an allocation of $50,000 for this item. This account has an YTD balance of
$206,065.37.
Livability Benefits:
Built Environment: Manage water resources responsibly
Health & Safety: Improve health outcomes
Background:
Filtration backwash standards require a backwash water regulator or valve on the main
washwater line to obtain the desired rate of filter backwash flow for proper water
treatment. Normal flow through a filter is from the top down through the filter media
(anthracite and sand) to remove sediment and particles from the water as part of the
water treatment process. After 100 hours of operation, the filter is taken out of service
and cleaned by pumping water from the bottom of the filter through the filter media to
remove the sediment and particles from the media. This process is called a backwash.
The filtration system at the water plant is divided into two sections, the west filter plant
consisting of 12 filters constructed in 1913 and 1924, and the east filter plant consisting
of 12 filters constructed in 1948 and 1964. Because the filter sizes are different in the
Memorandum
For City Council Meeting of July 8, 2019 Item A5
Business of the City by Motion: West Filter Plant Wash Rate Controller Purchase
For Action
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east and west filter plant sections, each section needs to have its own backwash rate
controller.
The backwash rate controller for the east filter plant section was replaced in 2016 as
part of the Water Treatment Plant Reliability Improvements Project. The contract
documents for this project specified the required technical controls and operation of the
valve but allowed several different manufacturers of the proposed valve, including
DeZurik. The project contractor proposed using the DeZurik valve and submitted shop
drawings for approval. Based on the engineer’s approval, the DeZurik rate controller
system was installed.
Summary:
Staff requests approval for the sole source purchase of the DeZurik filter backwash rate
controller system due to it being the same model and manufacturer of the system
installed for the east filter plant backwash system. This will allow for the
interchangeability of parts. It will also allow the west filter plant backwash rate controller
will be operated and programmed the same way as the east filter plant backwash rate
controller. LAI Ltd is the only representative of DeZurik products for this area.
Attachment:
LAI, Ltd. Sole Authorized Representative Letter
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For City Council Meeting of July 8, 2019 Item A6
Business of the City by Motion: Tallmadge Street Light Contract Award
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager – Transportation
Subject: Tallmadge Street Light Pole & Luminaire Fixture
Manufacture and Supply Contract (RFP 19-16)
Date: June 13, 2019
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a 10-
year contract with Spring City Electrical Manufacturing (One South Main Street, Spring
City, PA) for the single-source supply of Tallmadge Street Light Poles and Luminaire
Fixtures. The cost of the contract through December 31, 2020 will be $177,598.
Funding Source:
Funding through 2020 will be from the Capital Improvement 2019 and 2020 General
Obligation Bonds in the amount of $177,598. A detailed summary of the funding is as
follows:
Fund Account
Remaining
Budget
Contract
Amount
2019 GO Bonds
(Tallmadge Light Pole) 415.40.4119.65515 – 419016 $70,000 $70,000
2019 GO Bonds
(Street Improvement Program) 415.40.4119.65515 – 419016 $ 37,598 $37,598
2020 GO Bonds
(Streetlight Pole & Fixtures
Purchase) (See Note Below)
415.41.4120.65515 - 420001 $100,000 $70,000
Total $207,598 $177,598
Note: Only 2019 funding is currently approved. The City Council will need to approve
the appropriate level of funding in 2020 and future years.
Memorandum
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Livability Benefits:
Built Environment: Enhance public spaces
Climate & Energy: Improve energy efficiency
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Improve emergency prevention and response
Background:
Previously, the City purchased the Tallmadge street lights from Union Metal. In 2017,
Union Metal ceased production. Although the City had been a customer of Union Metal
for almost 80 years, City staff was unable to get any information from Union Metal about
the proprietary mold(s) used in the manufacture of Evanston Tallmadge streetlights.
While the aesthetic of the existing Tallmadge street light is integral to the character of
Evanston’s neighborhoods, the street light itself has some design flaws unrelated to its
appearance. The Tallmadge streetlight is assembled out of multiple pieces. This results
in water infiltrating into the pole, which increases corrosion and reduces the useful life of
the pole. The bulk of the pole is fabricated out of cast iron and steel, which are materials
that can be durable under some situations, but are readily susceptible to corrosion
under the right mix of variables. Also, the existing poles were cast with a 3-bolt pattern
in the base where the pole attaches to the foundation. Evanston is migrating to a 4-bolt
pattern, which is an industry-standard; therefore the existing mold would need to be
modified. Under the Master Plan, it was determined that a pole cast as a single piece,
utilizing stronger, more corrosion-resistant materials such as ductile-iron and/or
aluminum and able to fit either a 3-bolt or 4-bolt pattern were desirable. The mold for
this production does not currently exist, and a new mold needs to be cast.
In addition, changes to the luminaire fixture are needed. The luminaire itself was
originally incandescent, but was upgraded to High Intensity Discharge (HID) in the early
2000’s to be more energy-efficient. Over time, both incandescent and HID fixtures are
being phased out and becoming harder to purchase. The luminaire is also designed to
distribution light sideways and upwards, which has negative impacts for birds and other
species in Evanston community. As a result of the Street Light Master Plan, it was
decided that a new luminaire should be developed that cast light downwards to be dark-
sky friendly. The new luminaire should also utilize and LED bulb (3000K in color
temperature or less) in order to be more energy-efficient.
Because of the proposed design changes, the City needs a vendor to develop a new
mold and fixture that meets both the iconic design elements of the existing Tallmadge
street light, while making the needed improvements necessary to reduce maintenance
costs, improve climate resiliency and environmental sustainability, and extend the useful
life of the poles.
Meanwhile, Union Metal has reincorporated as a new company, Union Metal Industries
Corporation (UMIC). Staff recently reached out to UMIC to determine the status of the
existing Tallmadge street light mold and if it was available for purchase. UMIC clearly
stated that mold was their property and that it was not for sale. At the time of the
discussion, they had not yet located the mold and so they were not able to report what
its existing condition is. They were also not sure when it was made, but they estimated
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that it was likely around 1995. Given that this is (1) not the original mold and is in an
unknown condition, and (2) it is utilized to manufacture a pole that does not meet the
new developed standards, staff is recommending to not continue working with UMIC to
obtain the existing Tallmadge pole mold.
In April 2019, the City issued a Request for Proposal (RFP 19-16) for street light
manufacturers to cast the new Tallmadge pole mold. Upon acceptance of the sample
light pole and luminaire fixture, the City would then prequalify the recommended vendor
to be the single-source supplier for Tallmadge street light poles and luminaires for 10
years. The supplier would designate a cost and a fixed escalation rate for the cost
during that time period. In return, the City would agree to purchase a minimum of 10
street light poles and fixtures per year. The City would also retain the ownership rights
to the new mold. Proposals were only accepted from responders who could sole source
both the light pole and luminaire as a complete unit.
The RFP stipulated a single piece pole with price and life cycle estimates for the
following materials: cast iron, ductile iron, aluminum, steel, and fiberglass. For the
luminaire fixture, the RFP stipulated proposals for 2700K & 3000K color temperature
bulbs with Type III or Type V full cut-off roof optics in the fixture, which are dark sky
friendly. Other information required to be submitted as part of the RFP were:
Maximum allowable up-lighting
DesignLights Consortium certification (necessary to participate in the ComEd
rebate program where applicable)
Manufacturer’s plant location
Local sales representative contact information
Warranty
Delivery lead time on orders
Whether the pole can fit 3-bolt or 4-bolt installation patterns
Analysis:
Proposals for this project were received on May 9, 2019. Three proposals were
received. The list of vendors is as follows:
Vendor Address
Everlights, Inc. 1900 Greenwood Street, Unit 8, Evanston, IL
Midco Electric Supply, Inc. 7237 W. 90th Place, Bridgeview, IL
Spring City Electrical
Manufacturing Co.
One South Main Street, Spring City, PA
In order to determine the proposal that is the best value for the City, a lengthy review
process is followed. Various staff members from the Public Works Agency and
Purchasing Division, review, evaluate and score the proposals based on set criteria that
are similar in every City RFP. The scoring criteria used for this is as follows:
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Experience and Qualifications – Has the proposer successfully completed this or
similar work before? Are the people on the project team experienced in this type
of work? Are previous clients generally satisfied with the work done by this firm?
Completeness of Proposal – Did the firm submit all of the information and forms
required as part of the RFP? Does the product or service being proposed by the
firm generally meet the requirements of the RFP? Is the RFP organized in a way
that the information is easy to find and understand? In the case of this particular
proposal, the evaluation consisted of review of the overall proposal; discussion
and explanation regarding products and services related to the scope of services
items; inclusion of product specification details, diagrams, and warranties; and
completeness of required submittals.
Price to Cast the Mold and Supply the Materials – Is the price competitive
compared to the City’s expectation/budget and compared to the other
respondents?
Willingness to Execute a Standard City Agreement – Is the proposer willing to
utilize the City’s contract without making changes to the terms?
M/W/EBE Participation – Has the proposer included information that shows
compliance with the City’s M/W/EBE program?
Each reviewer on the selection committee individually scores the proposals submitted.
The scores are averaged to determine the final scoring. Interviews are conduct ed with
one or more of the firms if the selection committee determines that more information is
needed from a particular firm.
The proposal review and interview team consisted of:
David Stoneback, Public Works Agency Director
Edgar Cano, Bureau Chief - Public Services
Tom Twigg, Traffic Operations Supervisor
Linda Thomas, Purchasing Specialist
Rajeev Dahal, Senior Project Manager - Transportation
The scoring of the proposals is as follows:
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Firm
Experience &
Qualifications
(25%)
Completeness
of Proposal
(25%)
Price to Cast
Mold and
Supply
Materials
(40%)
Willingness
to Execute
Agreement
(5%)
M/W/EBE
Participation
(5%)
Total Score
(100%)
Spring
City 24 24.3 34.3
5 1 88.6
Everlights 19 17.7 32.7
5 5 79.4
Midco
Electirc 21.3 20.7 23.3
5 4 74.3
Based on the scoring, an interview was conducted with the top-rated firm, Spring City.
Ultimately, Spring City was selected as the best candidate to cast a mold and provide
the Tallmadge street light poles and luminaire fixture. They have extensive experience
with manufacturing and supplying similar streets lights to other municipalities for 176
years (since 1843).
Everlights, an Evanston Business Enterprise, was the second highest scoring proposal.
Their proposal did not include as much information on the products being provided.
They only proposed to supply aluminum poles and do not have a ductile iron option.
Their proposed luminaires do not have DesignLights Consortium certification.
Assuming the minimum purchase of 10 poles & fixtures per year, a cost analysis over
the entire 10-year period showed Everlights to be substantially more expensive (see
attached cost table). Therefore, they were not selected as the best value proposal for
the City of Evanston.
Spring City offers flexibility in casting the light poles in aluminum, ductile iron or cast iron
with the same mold with the City retaining ownership of the mold. They include a 1-year
warranty for aluminum & cast iron poles and a 25-year warranty for the ductile iron
poles. The street light pole will be one piece and be flexible to fit either a 3 bolt or 4 bolt
pattern foundation.
The luminaire fixture being proposed will cast less than 10% up-light. The LED
temperature will be 3000K or less, and the fixture is considered dark sky friendly. Their
3000K Type III and IV optics LED units meet the DesignLights Consortium’s
certification, allowing the City to seek a ComED rebate where applicable. The luminaire
fixture will also provide dimming ability and will come with a 10-year warranty.
Spring City’s price for casting the mold and supplying the materials is comparable or
better than the other two proposals. They have offered to fix the maximum yearly price
escalation to the Consumer Price Index for Urban Consumers (CPI-U). The average
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annual CPI-U increase averaged over the last seven years is 1.9%. Escalation of the
pricing will begin in 2021. The initial cost of this contract is as follows:
Item
No. Item Description
Initial Unit Cost
(2019 – 2020)
Future Unit Cost
(2021 – 2029)
1 Initial Mold Development & Sample $79,000 N/A
2 Tallmadge Light Pole $ 3,100 Escalate by CPI-U
3 Tallmadge Light Fixture $ 1,275 Escalate by CPI-U
Under this contract, Spring City will cast the Tallmadge street light pole and deliver the
City a sample pole. Upon approval of the sample (expected to take place in early 2020),
the City would place the first order for a minimum of 10 street light poles and fixtures to
be delivered in 2020.
Beginning in 2021, staff will determine the order for each year and bring a contract to
City Council for the single-source annual purchase of Tallmadge street light poles and
fixtures. Although a minimum purchase of 10 poles and fixtures will be required, the
actual quantity purchased will vary based on current needs and projects within the City.
Staff is recommending award to cast the mold for the Tallmadge street light pole, and
thereafter manufacturing and supplying the poles and luminaire fixtures services to
Spring City for a 10 year contract term. The appropriate funding will need to be
budgeted each year within the City’s annual budget. This contract will expire on
December 31, 2029.
Spring City is partially satisfying their M/W/EBE goal by having Industrial and Utility
Supply, Ltd. (WBE) as their local sales representative. The value of work to be
performed is estimated to be 10% of the future Tallmadge street light purchase amount.
The M/W/EBE schedule and a memo reviewing their compliance is attached.
Attachments:
Summary of Cost
M/W/EBE Participation Review Memo
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2019 TALLMADGE POLE AND FIXTURE CONTRACT
COST SUMMARY
Firm
Cost to Cast
Mold and
Supply Sample
Pole &
Luminaire
Cost to Supply Street Light Poles and Luminaire Fixtures
Cost of Pole
Per Unit
Cost of
Luminaire Per
Unit
Initial Year Cost
to Supply
10 Poles and
Luminaires
Per Year
Escalation
Ten Year
Cost to
Supply
100 Poles and
Luminaires
Spring City
Aluminum, Ductile
Iron, Cast Iron
Poles
$79,000
$3,100
$1,275 $43,750
CPI-U Index
= 1.9%
(7-year average)
$476,866
CPI-U Index
= 3%
$501,545
Everlights
Aluminum Pole only
$71,244
$5,400
$1,400
$68,000
None
$680,000
Midco
Aluminum Pole
$399,960
$2,258
$1,180
$34,380
None on luminaires
6% on poles
$415,622
Midco
Cast Iron Pole
$400,529
$2,900
$40, 800
$500,243
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To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
From: Tammi Nunez, Purchasing Manager
Sharon A. Johnson, Business Workforce Compliance Coordinator
Subject: Tallmadge Street Light Pole & Luminaire Fixture, RFP 19-16
Date: July 8, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. With regard to the Tallmadge Street
Light Pole & Luminaire Fixture, RFP 19-16, Spring City Electrical Manufacturing, will
supply $98,598 (this does not include the cost to cast mold and supply sample) of light
poles and fixtures, and they will receive 10% credit for compliance towards the
M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Industrial & Utility Supply
16 W. 2915 Frontage
Road
Burr Ridge, IL 60525
Supplier $9,859.80 10% X
Total M/W/EBE $9,859.80 10%
Spring City Electrical Manufacturing is requesting to receive a waiver for the remaining
15% of the MWEBE goal, citing no MWEBE’s responded to the invitation to bid. 10% of
each year’s pole and fixture order will be awarded through their supplier. Spring City
Electrical Manufacturing is supplying the initial mold casting and dyes.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council Meeting of July 8, 2019 Item A7
Business of the City by Motion: HVAC Mechanical Engineering Services at the
Various City Facilities
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Stefanie Levine, Senior Project Manager
Anil Khatkhate, Project Manager
Subject: HVAC Mechanical Engineering Services at the Police/Fire Headquarters,
Fire Station #3 and the Levy Senior Center
(RFP 19-22)
Date: July 8, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for
Mechanical Engineering Services at the Police/Fire Headquarters, Fire Station #3 and
the Levy Senior Center (RFP 19-22) with Kimley-Horn and Associates, Inc. (1001
Warrenville Road, Suite 350, Lisle, IL 60532), in the amount of $59,560.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2019 General
Obligation Bonds, which included an FY 2019 budget of $115,000 for all three projects,
all of which is remaining.
A breakdown of funding for this project is as follows:
Project Account
FY 2019
Budget Project Cost
Fire Station 3 – HVAC
Improvements
415.40.4119.62145 – 619009 $ 75,000 $19,560
Levy Center – HVAC
Improvements
415.40.4119.62145 – 619011 $ 20,000 $20,000
Police Fire HQ – HVAC
Improvements
415.40.4119.62145 – 619015 $ 20,000 $20,000
Total $115,000 $59,560
Memorandum
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Livability Benefits:
Built Environment: Enhance public spaces
Climate & Energy: Improve energy efficiency; Reduce greenhouse gas emissions
Education, Arts, & Community: Preserve and reuse historic structures and sites
Health & Safety: Promote healthy, active lifestyles
Background Information:
The City of Evanston has 55 facilities of varied sizes and ages serving various
functions. Some of these facilities also serve as heating and cooling centers during
extreme weather conditions. Mechanical equipment in each facility requires ongoing
maintenance and repair and periodic replacement to ensure system reliability. The three
facilities included in this RFP are currently in need of select HVAC replacements due to
equipment age and condition.
The Police/Fire Headquarters building was built in 1949. The facility is heated with hot
water boilers and cooled with chillers and air handling units with hot and cold coils for air
distribution. Air handling unit (AHU) #1 is located in the Police Station’s basement and
supplies air to the Police Station’s first floor. This unit was installed prior to 2002 (exact
age unknown) and is now scheduled for replacement due to unit inefficiencies and
nearly constant repair needs.
Fire Station 3 was constructed in 2003. The facility is heated with hot water boilers and
cooled with a condensing unit located in an open enclosure at the rear of the building.
The condensing unit is currently scheduled for replacement as a result of a leaking
refrigerant coil and the fact that the unit utilizes R-22 refrigerant (an obsolete and
greenhouse gas emitting chemical).
The Levy Senior Center was constructed in 2001. The facility is heated with three
boilers on the main level distributed by radiators and reheat coils in fan powered boxes
throughout the building. Cooling is provided by two roof top units, and distributed by 34
fan powered boxes with cooling coils throughout the facility. Both rooftop units are
original to the building and are currently scheduled for planned replacement due to
equipment age and wear. The boilers were replaced in 2013.
With digital controls, the HVAC systems have become complex, and to meet energy
efficient code it is necessary to bring in engineering professionals. The replacement
equipment has to be designed by an engineer to work with the existing systems and
comply with all current codes.
Analysis:
On April 11, 2019 the City issued a Request for Proposal (RFP) for consultant services
to prepare engineering solutions for the above items. On May 14, 2019 proposals were
received from the following nine consulting engineering firms:
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Firm Address Submitted Price
CCJM Engineers, Ltd. 303 E. Wacker Drive, Ste. 303
Chicago, IL 60601
$50,800
Clark Dietz, Inc. 118 S. Clinton Street, Suite 700
Chicago, IL 60661
$65,877
Grumman/Butkus Associates 820 Davis Street, Suite 300
Evanston, IL 60201
$84,070
Dynacept Engineering, Ltd. 2250 East Devon Ave., Ste. 218
Des Plaines, IL 60018
$48,000
Delta Engineering Group 111 Jackson Boulevard, Suite 910
Chicago, IL 60604
$78,976
IBC Engineering Services,
Inc.
N8 W22195 Johnson Drive, Suite 180
Waukesha, WI 53186
$70,630
Kimley-Horn and Associates,
Inc.
1001 Warrenville Road, Suite 350
Lisle, IL 60532
$59,560
RTM Engineering
Consultants, LLC
650 E. Algonquin Road, Suite 250
Schaumburg, IL 60173
$37,600
WMA Consulting Engineers,
Ltd.
815 S. Wabash Ave.
Chicago, IL 60605
$45,500
Proposals were reviewed by the following staff:
Mark Wegener, Facilities Management HVAC Technician – Administrative
Services
Linda Thomas, Purchasing Specialist – City Manager’s Office/Finance
Lukasz Tatara, Facilities Management Supervisor – Administrative Services
Shane Cary, Project Manager – Public Works Agency
Anil Khatkhate, Project Manager – Public Works Agency
Following the initial scoring, the selection committee interviewed the three highest
ranked firms, CCJM, Grumman/Butkus Associates, and Kimley-Horn and Associates,
Inc., to confirm their understanding of the project and evaluate their overall expertise.
Below is a chart indicating the revised scoring following the interviews.
Consultant Firm Qualifications and Experience Project Approach Cost of Services Interview Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total Maximum Points 30 30 10 10 10 10 10 110
Kimley-Horn and
Associates, Inc.
27 27 6 10 9 10 10 99
CCJM Engineers, Ltd. 27 26 8 7 9 10 10 97
Grumman/Butkus
Associates
24 25 2 5 8 10 10 84
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Kimley-Horn and Associates, Inc. demonstrated a good understanding of the project
issues and the potential solutions, and their team demonstrated the best experience
completing similar types of projects. Staff checked their references and found them to
be good. Therefore, staff recommends award to Kimley-Horn and Associates, Inc. in the
amount of $59,560.
A review of the project for compliance with the City’s M/W/EBE program goals is
attached.
Legislative History:
None
Attachments:
M/W/EBE Compliance memo
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Mechanical Engineering Services-Police/Fire Headquarters, Fire Station #3 and the Levy Center,
RFP 19-22, M/W/EBE Memo 07.01.2019
To: David Stoneback, Public Works Agency Director
Stefanie Levine, Senior Project Manager
Anil Khatkhate, Project Manager
From: Tammi Nunez, Purchasing Manager
Sharon A. Johnson, Business Workforce Compliance Coordinator
Subject: HVAC Mechanical Engineering Services-Police/Fire Headquarters, Fire
Station #3 and the Levy Center, RFP 19-22
Date: July 1, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to
assist such businesses with opportunities to grow. In order to help ensure such growth, the
City’s goal is to have general contractors utilize M/W/EBEs to perform no less tha n 25% of the
awarded contract. With regard to the Mechanical Engineering Services-Police/Fire
Headquarters, Fire Station #3 and the Levy Center, RFP 19-22, Kimley-Horn and Associates,
Inc. total base bid is $59,560 and they will receive 32% credit for compliance towards the
M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Delta Engineering Group, Inc.
111 West Jackson Blvd, Ste. 910
Chicago, IL 60604
Engineering
Services
$19,345 32% X
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council Meeting of July 8, 2019 Item A8
Business of the City by Motion: Engineering Design Services for Emergency
Generators at Police/Fire Headquarters and Fire Station #1 and #2
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Anil Khatkhate, Project Manager
Subject: Engineering Design Services for Emergency Generators at the Police/Fire
Headquarters and Fire Stations #1 and #2
(RFP No. 19-30)
Date: July 8, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for
Engineering Design Services for Emergency Generators at the Police/Fire
Headquarters and Fire Stations #1 and #2 (RFP 19-30) with CCJM Engineers, Ltd. (303
East Wacker Drive, Suite 303, Chicago, IL 60601), in the amount of $34,100.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2019 General
Obligation Bonds, which has an FY 2019 budget for this project in the amount of
$210,000, all of which is remaining. A breakdown of funding for this project is as follows:
Project Account
FY 2019
Budget
Project
Cost
Police Fire HQ – Emergency
Generator Replacement
415.40.4119.62145 - 619014 $160,000 $13,050
Fire Station 1 – Emergency
Generator Repairs
415.40.4119.62145 – 619025 Not
Budgeted
$ 8,000
Fire Station 2 – Emergency
Generator Rehabilitation
415.40.4119.62145 - 619008 $ 50,000 $13,050
Total $210,000 $34,100
Memorandum
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Livability Benefits:
Built Environment: Enhance public spaces
Climate & Energy: Improve energy efficiency; Reduce greenhouse gas emissions
Education, Arts, & Community: Preserve and reuse historic structures and sites
Health & Safety: Promote healthy, active lifestyles
Background Information:
The City of Evanston has 12 facilities equipped with emergency generators serving
either the full or partial building electrical load. Some of these facilities also serve as
heating and cooling centers during extreme weather conditions. The generator in each
facility requires ongoing maintenance, a weekly test run and periodic replacement to
ensure their reliability. On June 12, 2017, the City Council awarded the Citywide
Generator Evaluation to CCJM Engineers, who provided load testing and evaluation for
generators located at City facilities. In addition to providing the generator evaluation,
CCJM also recommended additional routine maintenance activities that could be
implemented. The three generators included in this RFP are currently in need of
replacements or repairs due to age and condition, or they have had additional issues
identified since the generator study was completed.
The Police/Fire Headquarters building was built in 1949. The existing generator was
installed in 1993. The generator is housed in a weatherproof enclosure on the northwest
side of the building in the parking area for patrol vehicles. The generator provides
emergency power to the 911 Center, 311 Center, and building data center via
subpanels located throughout the facility. The generator requires constant repairs, and
the enclosure is rusted. As this generator is beyond its useful life, it is necessary to
replace it in its entirety.
Fire Station No. 1 was constructed in 1998. The generator is located in the building’s
basement and was installed in 2001. The generator provides power to emergency lights
and exit signs and other non-critical loads. The generator sustained a 4-hour
progressive load bank test with some signs of minor oil leaks. The concern with this
generator is that the remote radiator is in a location that is hard to access for service. At
this site, a relocation of remote radiator to an accessible space is desired. This project
has not been budgeted, because it is not yet determined what the best solution is.
Therefore, the design of the necessary changes for this generator is being included in
this contract so that the construction cost can be estimated and budgeted for FY 2020.
Fire Station No. 2 was constructed in 1954 and renovated in 1994. The existing
generator is located in an electrical room adjacent to the apparatus bays and was
installed in 2001. The generator sustained a 4-hour progressive load bank test,
however, the existing generator is undersized and cannot support the building’s critical
load, non-critical load and the load of the overhead door operation. As a result of this
deficiency, it is necessary to replace this generator with a unit suitably sized to handle
the needed building load.
A calculation of critical and non-critical electrical load is required to select the size of
generator which requires professional engineering services. The replacement generator
has to be designed by a licensed engineer to meet electrical loads and all current
building codes.
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Analysis:
On April 25, 2019 the City issued a Request for Proposal for consultant services to
prepare engineering solutions for the above items. On June 4, 2019, proposals were
received from the following six consulting engineering firms:
Firm Address
Submitted
Price
CCJM Engineers, Ltd. 303 E. Wacker Drive, Ste. 303
Chicago, IL 60601
$34,100
Clark Dietz, Inc. 118 S. Clinton Street, Suite 700
Chicago, IL 60661
$39,883
Grumman/Butkus Associates 820 Davis Street, Suite 300
Evanston, IL 60201
$49,852
Engineering Studio 701 Lee Street, Suite 510
Des Plaines, IL 60016
$34,220
Baxter & Woodman 8430 W. Bryn Mawr Avenue, Suite 400
Chicago, IL 60631
$110,746
WMA Consulting Engineers,
Ltd.
815 S. Wabash Ave.
Chicago, IL 60605
$87,500
Proposals were reviewed by the following staff:
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Lukasz Tatara, Facilities Management Supervisor – Administrative Services
Christopher Woppel, Facilities Management Electrician – Administrative
Services
Linda Thomas, Purchasing Specialist – City Manager’s Office/Finance
Shane Cary, Project Manager – Public Works Agency
Anil Khatkhate, Project Manager – Public Works Agency
The scoring of the submitted proposals is as follows:
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Consultant Firm Qualifications and Experience Project Approach Cost of Services Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total Maximum Points 30 30 10 10 10 10 100
CCJM Engineers, Ltd. 28 26 10 9 10 10 93
Clark Dietz, Inc. 25 25 8 8 10 7 83
Grumman/Butkus
Associates
26 24 7 6 10 10 83
Engineering Studio 22 20 9 6 10 5 72
Baxter & Woodman 28 22 2 8 5 10 75
WMA Consulting
Engineers, Ltd.
22 26 4 6 9 10 77
Following the initial scoring and discussion about all firms’ qualification and experience,
the selection committee reached to decision that CCJM will be most suitable
engineering firm for this project.
In 2017, CCJM Engineers completed the evaluation of citywide generators, and so they
very familiar with all of the City generators and their needs. They have completed this
type of work before, and they were able to clearly communicate their understanding of
this specific project. Staff has worked with CCJM before and found the quality of their
work to be good. Therefore, staff is recommending award to CCJM Engineers, Ltd. in
the amount of $34,100.
A review of the project for compliance with the City’s M/W/EBE program goals is
attached.
Attachments:
Memo on M/W/EBE Compliance
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Engineering Design Services for Emergency Generators at the Police/Fire Headquarters and Fire Stations #1 and 2,
RFP 19-30, M/W/EBE Memo 07.01.2019
To: David Stoneback, Public Works Agency Director
Stefanie Levine, Senior Project Manager
Anil Khatkhate, Project Manager
From: Tammi Nunez, Purchasing Manager
Sharon A. Johnson, Business Workforce Compliance Coordinator
Subject: Engineering Design Services for Emergency Generators at the Police/Fire
Headquarters and Fire Stations #1 and 2, RFP 19-30
Date: July 1, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. With regard to the Engineering
Design Services for Emergency Generators at the Police/Fire Headquarters and Fire
Stations #1 and 2, RFP 19-30, CCJM Engineers, Ltd. total base bid is $34,100 and they
will receive 100% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
CCJM Engineers
303 East Wacker Drive,
Ste. 303
Chicago, IL 60601
Engineering
Services
$34,100 100% X
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council Meeting of July 8, 2019 Item A9
Business of the City by Motion: FD Communications Equipment Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Brian Scott, Fire Chief
Subject: Purchase of Fire Department Communications Equipment through FEMA AFG
Date: July 8, 2019
Recommended Action:
Staff recommends approval of payment to Motorola Solutions of Chicago, IL for the purchase of
upgraded mobile communications equipment and the APX emergency scene accountability
system. Total cost for this invoice is $1,550,000.
Funding Source:
Funding will come from Fire Department Account 100.23.2305.62672. This account is funded
from three sources:
$1,440,218 Assistance to Firefighters Grant (AFG) from the Federal Emergency
Management Agency (FEMA)
$139,468.63 in 10% match funding from the 16 other participating Fire Agencies
$18,087.61 in 10% match funding from the City of Evanston
Livability Benefits:
Health and Safety:
• Improve emergency prevention and response
• Enhance resiliency to natural and human hazards
Summary:
The Evanston Fire Department spearheaded a regional effort to secure federal grant funding
through the Assistance to Firefighters Grant Program (AFG,) which will provide 16 area fire
departments with upgraded radio equipment, ensuring compatibility and facilitating improved
interoperability and scene accountability. The Federal Government provides 90% of the award
and the recipients match is 10%. In this case, the Federal Government awarded $1,440,218.
The recipients match is $144,021. Each of the 16 other Fire Agencies has contributed their
required match. Those funds have been deposited with the City of Evanston.
A regional grant application requires the lead agency to coordinate the application as well as the
receipt and distribution of the grant funds and equipment.
Attachments
Invoice from Motorola Solutions
Memorandum
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For City Council Meeting of July 8, 2019 Item A10
Business of the City by Motion: 2019-2024 Elevator Service Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Sean Ciolek, Division Manager of Facilities & Fleet Management
Subject: 2019-2024 Renewal of Elevator Service Agreement with Thyssen Krupp
Elevator Corporation for the Sherman Plaza Parking Garage
Date: June 27, 2019
Recommended Action:
Staff recommends renewal of the sole-source service and maintenance agreement with
Thyssen Krupp Elevator Corporation (335 Eisenhower Lane South, Lombard, IL 60148)
for the 6 elevators at the Sherman Plaza Parking Garage in the amount of $205,200.
The proposed 5-year service agreement is effective from April 1, 2019 to March 31,
2024.
Funding Source:
Funding will be provided from the Elevator Contracts – Sherman Plaza Garage Parking
Fund (Account 505.19.7036.62425), with a budget of $43,700. A breakdown of
expenses for each year is as follows: $25,650 for nine months of FY 2019, $34,200 for
each FY 2020-2023, and $8,550 for three months of FY 2024.
Summary:
Thyssen Krupp has been successfully maintaining and servicing the elevators located at
the Sherman Plaza Parking Garage under various length contracts and extensions
since 2005. Annual maintenance and service agreements for elevators are standard
practice for municipal facilities. The specialized equipment and parts used to repair the
elevators is proprietary equipment exclusive to the Thyssen Krupp Elevator Corporation.
Staff is requesting approval for a multi-year service and maintenance agreement
retroactive back to April 1, 2019 through March 31, 2024. The cost for this service in the
previous 5-year contract (April 1, 2014 to March 31, 2019) was $34,436.16 a year,
resulting in a slight decrease of $236.16 decrease per year.
Attachment:
Thyssen Krupp Proposal
Memorandum
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For City Council Meeting of July 8, 2019 Item A11
Business of the City by Motion: 2019-2020 Fuel Purchases
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Director of Administrative Services/Assistant City Manager
Sean Ciolek, Division Manager of Facilities and Fleet
Subject: Fuel Purchases for July 6, 2019 through July 5, 2020
Date: June 26, 2019
Recommended Action:
Staff recommends City Council approval of fuel purchases from July 6, 2019 through
July 5, 2020 in the amount of $750,000 from Gas Depot Oil Company (8930 N.
Waukegan Road, Suite 230, Morton Grove, IL 60053). The Gas Depot Oil Company is
the current Northwest Municipal Conference Bid winner for all grades and types of fuels
that are utilized by city vehicles for this time period.
Funding Source:
Funding for this purchase will be as follows: $750,000 from the Petroleum Products
Business Unit in the Fleet Fund (Account 600.19.7710.65035) with a FY19 budget of
$750,000.
Livability Benefit:
Innovation & Process: Support local government best practices and processes
Summary:
The Facilities and Fleet Management Division of the Administrative Services
Department has purchased fuel through the Northwest Municipal Conference Bid
System for many years and has found the pricing structure to be very advantageous
and in the best interest of the City of Evanston. There are no Evanston-based
businesses that can provide these types of bulk deliveries of various types of fuel.
Therefore, staff recommends and requests City Council approval for Fleet Services to
continue to purchase bulk fuel deliveries through this conference bid award for the next
twelve (12) months.
The Petroleum Products expenses for 2017 were $493,375.26 and in 2018 were
$703,416.04. Present fuel prices are $1.92/gallon for regular unleaded gasoline,
$1.70/gallon for diesel and $1.70/gallon for bio-diesel.
Attachment:
May 15, 2019 Joint Purchases Award Letter
Memorandum
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of July 8, 2019 Item A12
Business of the City by Motion: Replacement of Street Sweeper
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Director of Administrative Services/Assistant City Manager
Dave Stoneback, Director of Public Works Agency
Sean Ciolek, Division Manager of Facilities and Fleet
Edgar Cano, Bureau Chief of Public Services
Subject: Replacement of One Public Works Agency Street Sweeper Vehicle
Date: June 27, 2019
Recommended Action:
Staff recommends City Council approval for the purchase of one (1) replacement street-
sweeper vehicle for operations and allocated to the Public Works Agency (Public
Services Bureau). The replacement vehicle will be purchased from Standard Equipment
Company, 2033 West Walnut Street, Chicago, IL 60612 in the amount of $226,175.55
through the Sourcewell contract.
Funding Source:
Funding for the vehicles will be from the Sewer Fund (Account 515.40.4530.65550) in
the amount of $226,175.55, which has a budgeted amount of $420,075. This
expenditure represents 53.8% of this budgeted amount.
Livability Benefit:
Built Environment: Enhance public spaces
Climate & Energy: Reduce greenhouse gas emissions
Summary:
The recommended vehicle purchase will support daily operations of the Public Works
Agency. Vehicle #743 (formerly #668) is a replacement vehicle and accommodates the
large demand of street cleaning provided by staff.
Vehicle #743 will be an Elgin Pelican Street Sweeper used by the Streets Division of the
Public Works Agency. It will replace existing Vehicle #743 (a 2010 Elgin Pelican which
has had 274 service visits and $439,578.75 worth of in-house and vendor repairs over
the life of the vehicle which was purchased for $170,116.00 in 2010). The existing
Memorandum
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2
vehicle will be placed in reserve for when other street sweepers are out of service and
eventually auctioned.
The recommended replacement unit purchase is as follows:
Division Unit # Replacement
Description
Model
Year
Purchase
Price
Type of
Bid Vendor
PWA Streets
743
2019 Elgin
Pelican
Sweeper
2019 $226,175.55
Sourcewell
Contract
#122017-
FSC
Standard
Equipment
Company
The replacement of this vehicle is crucial for safe, reliable, environmentally friendly, and
cost effective operations. This truck is an EPA emission compliant diesel unit. This
vehicle will provide increased miles per gallon driven and reduced emissions as a result
of the latest vehicle emission technology available in the marketplace at this point in
time.
Standard Equipment Company is the Sourcewell (NJPA) winner for this type of vehicle
and will be utilized for the purchase of this unit. They have been a responsive and
responsible bid winner of the contract in the past and as such, have provided efficient
turn-around to our ordering and timely delivery needs.
There are no Evanston-based businesses that can provide this type of vehicle.
Attachments
Quote and specification for one (1) replacement vehicle purchase
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Date 6/3/2019
Quote # 2019-31243-1
2033 West Walnut Street
Chicago, IL 60612
(312) 829-1919
Bill To:Ship To:
City of Evanston City of Evanston
Department of Public Works Department of Public Works
2020 Asbury Ave 2020 Asbury Ave
Evanston, IL 60201 Evanston, IL 60201
FOB: Evanston, IL
Terms: Due Upon Delivery
Delivery: Approx 5-6 Months After Receipt of Order
Notes: Pricing Per Sourcewell (Formerly NJPA) Contract # 122017-FSC
Onsite Training Included
Qty Price Each Total
1 226,175.55$ 226,175.55$
TOTAL AMOUNT $226,175.55
Sales Representative:
Richard Bakken
rbakken@standardequipment.com
(312) 282-1334
All price quotations are for informational purposes only. Prices are subject to change without notice. Final prices will be reflected on the invoice or document expressly evidencing intent to
be bound. Comparable components may substituted for those listed on any quote. Estimated weights and dimensions are provided for informational purposes only and are not guaranteed.
Modifications may void the warranty in whole or in part.
Quotation
New 2019 Elgin Pelican Street Sweeper Per Attached Specifications
Item / Description
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Quote Number: 2019-31243-1 (City of Evanston) Page 1 of 2 6/3/2019
SPECIFICATIONS
PRODUCT DESCRIPTION
Elgin Pelican 3 Wheel Street Sweeper, High Front Dump 3.5 Yd Hopper, Dual Steering, Dual Gutter Brooms, Tier
4F JD 4045TF Low Emission Diesel Engine, Hydrostatic Drive and Steering
STANDARD FEATURES
· Air cleaner, two-stage, dry type with restriction indicator
· Air Conditioner
· Alternator, 120 amp
· Anti-Siphon water fill
· Automatic engine shutdown (oil pressure/engine temperature)
· Automatic pickup in reverse
· B20 biodiesel compatible
· Back up alarm, electric
· Battery, maintenance free
· Brakes, power
· Broom, main, hydraulically suspended
· Broom, main, in cab pressure control
· Broom, side broom, hydraulically suspended
· Broom, side broom, in cab pressure control
· Broom Measurement Ruler
· Bumper pads, front jack
· Coolant recovery system
· Doors, see through glass, prop-able
· Electronic Throttle
· Engine, hour meter
· Gauges & Warning lights: engine oil temperature, engine oil pressure, fuel level, speedometer & odometer
w/trip set
· Fenders, over front wheels
· Flushing system for hopper/conveyor
· Fuel tank, 35 gallons
· Fuel Water separator with indicator light
· Heater, pressurizer with filtered air, defroster
· Hose, hydrant fill, 16' 8" with coupling
· Light, spotlight, adjustable, one per side broom
· Lights, 2 combination, tail/stop lights
· Lights, headlights, multiple beam
· Lights, low water light
· Low Hydraulic Warning
· Main broom controls in cab
· Mirror, inside rear view
· Mirrors, outside, front mounted 6 inch fish eyes
· Mirrors, outside, front post mounted, west coast type, one each side
· Parking brake with interlock
· Rear Camera & in cab monitor
· Return to sweep feature
· Seat Belts (both sides for dual)
· Signals, self-canceling directional w/ hazard switch
· Sprung guide wheel, heavy duty
· Steering wheel, tilt and telescoping
· Sun visors
· Tachometer, diesel engine
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Quote Number: 2019-31243-1 (City of Evanston) Page 2 of 2 6/3/2019
· Tires, tubeless radials
· Tow loops, four
· Water tank, fill gauge
· Water tank, molded polyethylene: 220 gallon total nominal capacity
· Wheels, dual guide
· Wheels painted grey
· Window, opening front opera
· Windshield washer
· Windshield wipers with intermittent setting
· Windshield, tinted
· Sweeper Painted Standard White
· Red Logo
· 1 Year Parts and Labor Warranty
· Elgin Sweeper Operator Manual
· Elgin Sweeper Parts Manual
· John Deere Engine Operator Manual
· John Deere Engine Parts Manual
ADDITIONAL FEATURES INCLUDED
· Sidebroom Tilt Option Right Hand
· Sidebroom Tilt Option Left Hand
· Strip Broom 66" URB
· Greasable Dirt Shoes
· Lower Conveyor Cleanout
· Conveyor Stall Alarm
· Midwest Autolube System
· Premium Radiator/Heater Hoses
· Engine Pre-Cleaner
· Auxiliary Battery Disconnect
· Hydraulic Level Shutdown
· Hydraulic Temperature Shutdown
· LED Stop/Tail/Turn Lights
· Lighting Package 8: Two LED Strobes w/Guard, Four Roof Mounted Sweep Flashers, LED Front ID Lights,
Rear LED Arrowstick
· LED Alternating & Flashing Lights on Battery Cover
· LH and RH Cameras in addition to Standard Backup Camera with In-Cab Monitor
· AM/FM/CD With (2) Map Lights
· Dual Heavy Duty Limb Guards
· Bostrom High Back Air Ride Cloth Seats
· 2.5 Lb Fire Extinguisher
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For City Council Meeting of July 8, 2019 Item A13
Business of the City by Motion: Amended Agreement with Passport Parking
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Amended Agreement with Passport Parking, Inc. for Software License and
Service Agreement for Mobile Payments for Parking Platform and a
Citation Management Platform
Date: July 1, 2019
Recommended Action:
Staff requests City Council authorize the City Manager to execute a three-year
amended agreement with Passport Parking, Inc. for software license and services for
mobile parking payments and for a citation management platform. The contract term is
retroactive to January 1, 2019 and continues through December 31, 2021. Mobile pay
transaction fees are reduced from $0.35 cents to $0.22 cents per transaction with a not
to exceed amount of $250,000 for 2019, $300,000 for 2020 and $350,000 for 2021.
Citation Management services will be $22,200 a month for a total of $266,400 annually,
with an additional $1.25 per letter issued after 40 days of non-payment by the citation
recipient.
Funding Source
Funding is as follows: Citation Management Fees: General Fund - Administrative
Services - Service Agreement & Contracts (Account 100.19.1941.62509). Mobile App
Fees: Parking Fund - Passport Mobile Parking (Account 505.19.7015.62519). Funding
for mobile fees will be a mix of Parking Funds and convenience fees paid by Park
Evanston “pay as you go” users.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Memorandum
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Summary:
Currently, when a customer purchases time for a parking space via the ParkEvanston
mobile app, they are charged $0.35 cents per transaction unless they purchase the
maximum time allowed for that space (2 hours, 4 hours, etc.). If the customer pays for
the full maximum time, the fee is waived for the customer, but then paid by the City. All
convenience fee payments are received by the City and then remitted to Passport.
Staff has been negotiating with Passport for the past few months to amend the existing
agreement for this service to be more customer-friendly and to encourage further use of
the ParkEvanston mobile pay parking app. The current $0.35 cents per transaction
charge is seen as a hurdle to the widespread adoption of the app. Passport has agreed
to reduce the convenience fee to $0.22 per transaction, with a not-to-exceed payment of
$250,000 for 2019, $300,000 for 2020 and $350,000 for 2021. With this reduction, the
City retains the right to assess the convenience fee in any manner by transaction type
or to waive it altogether for users. The two transaction types that exist are “pay-per-use”
and “wallet”.
The City allows customers to load money into a digital “wallet” via the app. When users
preload a wallet the City saves significantly on credit card merchant processing fees
because the fee is only assessed on the initial loading, not on each individual
transaction. Wallets can be pre-loaded via the app with a credit/debit card or in person
at the Collector’s office with cash.
Staff recommends that we continue to charge customers that make individual payments
at the rate of $0.35 per transaction, and waive the fee for all payments made via the
wallet. Passport anticipates that with this new model that approximately 65% of app
users will switch to the wallet feature in the first year, with the remaining users staying
with the “pay as you go” model. In order to pay for the mobile pay per -transaction fees,
the City will use the $.35 cents per transaction charged to “pay as you go” users to help
offset the cost of waiving the fees for wallet users. Wallet users tend to be Evanst on
residents whereas pay as you go users tend to be visitors. Setting the model in this
manner will help mitigate the costs for Evanstonians.
In addition, Passport has agreed to amend the Citation Management Software service
charge to a flat fee of $22,200 per month. Currently, Passport has a complicated
equation with which they calculate the monthly charge to the City for this service. The
City will still be charged $1.25 per letter sent but no additional charges will be applied
other than the monthly charge. This will allow for the City to better anticipate and budget
for this service. Previously, Passport would collect $1.25 for each citation paid, and if
the citation was paid after 30 days Passport would collect 20.5% of the total amount of
the citation paid. Staff anticipates a reduction of approximately $75,000 annually due to
the renegotiation of the citation management contract.
As part of this new contract, staff has successfully negotiated the removal of the
convenience charge that applies to online payments. Currently, a “credit card
processing fee” of $1 is assessed for each citation paid online, payable to Passport. On
July 15, 2019, this charge will be removed and no convenience fee will be assessed for
online payments. This will remove another fee that creates a barrier to online payments.
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Background:
In August of 2017, the City approved a sole source agreement with Passport Parking,
Inc. to provide a unified citation management, digital permit and mobile payment
platform for parking in Evanston. The agreement was for 2 years with 2 additional (1)
year optional renewal periods. The attached amended agreement supersedes all
previous agreements. There are no changes to the agreement for permitting, only for
citation management and mobile pay.
Attachments:
Amended Contract with Passport
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for Software
License and Service Agreement for Mobile Payments for Parking Platform and a
Citation Management Platform (“the Agreement”).
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
___ day of ________________, 20___, between the City of Evanston, an Illinois
municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois
60201 (hereinafter referred to as the “City”), and PassportParking Inc., with offices
located at 1300 S. Mint St., Charlotte NC 28203 (“Passport”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement as specified in Exhibit A.
I. COMMENCEMENT DATE
Consultant shall
commence the Services on ____________ or no later than three
(3) DAYS AFTER City executes and delivers this Agreement to
Consultant.
II. TERM OF SERVICES
This Agreement will be for a 2 3 year term starting January 1, 2019 and
concluding on December 31, 2021. with the option to renew 2 times in writing
thirty (30) days prior to the date of expirationd. If this Agreement provides for
renewals after an initial term, no renewal shall begin until agreed to in writing by
both parties prior to the completion date of this Agreement.
III. PAYMENTS
City will pay Passport those fees as provided in Exhibit A, incorporated herein by
reference. Any additional expenses must be specifically approved by the City in
writing in advance.
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Passport will send monthly invoices to City for all fees payable to Passport that
accrued during the preceding month. If City fails to remit payment according to
such invoices within thirty (30) days from the date on the invoice, Passport will
have the right to suspend City’s access to the Services (MPP, CMP, and DPP)
until all outstanding and delinquent balances have been paid in full.
IV. DESCRIPTION OF SERVICES
Passport will perform the services (the “Services”) as set forth in Exhibit A.
Services may include, if any, other documented discussions and agreements
regarding scope of work and cost.
V. GENERAL PROVISIONS
A. Services. Passport will perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Passport will be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Passport will take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Passport during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Passport will be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Passport will require
its employees to observe the working hours, rules, security regulations and
holiday schedules of City while working and to perform its Services in a manner
which does not unreasonably interfere with the City’s business and operations, or
the business and operations of other tenants and occupants in the City which
may be affected by the work relative to this Agreement. Passport shall take all
necessary precautions to assure the safety of its employees who are engaged in
the performance of the Services, all equipment and supplies used in connection
therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Passport will promptly replace any
employee or agent performing the Services if, in the opinion of the City, the
performance of the employee or agent is unsatisfactory.
Passport is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Passport is an independent Passport and is solely responsible for all
taxes, withholdings, and other statutory or contractual obligations of any sort,
including but not limited to, Worker’s Compensation Insurance. Nothing in this
Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Passport
acknowledges and agrees that should Passport or its subconsultants provide
false information, or fail to be or remain in compliance with this Agreement, the
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City may void this Agreement. The Passport warrants and states that it has read
the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Passport’s work and all indemnity and
insurance requirements.
Passport will obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this
Agreement. If Passport subcontracts any of the services to be performed under
this Agreement, the subconsultant agreement will provide that the services to be
performed under any such agreement will not be sublet, sold, transferred,
assigned or otherwise disposed of to another entity or person without the City’s
prior written consent. The Passport will be responsible for the accuracy and
quality of any subconsultant’s work.
All subconsultant agreements will include verbatim or by reference the
provisions in this Agreement binding upon Passport as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
Passport will cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others,
as may be directed by the City. This will include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Passport will cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification will be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Passport represents and warrants that:
(1) Passport possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Passport performing the Services are fully
qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Passport. If the City terminates
this agreement, the City will make payment to Passport for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In
the event of termination resulting from non-appropriation or insufficient
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appropriation by the City Council, the City’s obligations hereunder shall cease
and there will be no penalty or further payment required. In the event of an
emergency or threat to the life, safety or welfare of the citizens of the City, the
City will have the right terminate this Agreement without prior written notice.
Within thirty (30) days of termination of this Agreement, the Passport will turn
over to the City any documents, drafts, and materials, including but not limited to,
outstanding work product, data, studies, test results, source documents, AutoCad
Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications
and calculations, and any other such items specifically identified by the City
related to the Services herein.
D. Independent Consultant. Passport’s status will be that of an independent
Consultant and not that of a servant, agent, or employee of City. Passport will
not hold Consultant out, nor claim to be acting, as a servant, agent or employee
of City. Passport is not authorized to, and will not, make or undertake any
agreement, understanding, waiver or representation on behalf of City. Passport
will at its own expense comply with all applicable workers compensation,
unemployment insurance, employer’s liability, tax withholding, minimum wage
and hour, and other federal, state, county and municipal laws, ordinances, rules,
regulations and orders. Passport agrees to abide by the Occupational Safety &
Health Act of 1970 (OSHA), and as the same may be amended from time to time,
applicable state and municipal safety and health laws and all regulations
pursuant thereto.
E. Conflict of Interest. Passport represents and warrants that no prior or
present services provided by Passport to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as will have
been expressly disclosed in writing by Passport to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Passport
hereunder, including drafts and reproduction copies thereof, will be and remain
the exclusive property of City, and City will have the unlimited right to publish and
use all or any part of the same without payment of any additional royalty, charge,
or other compensation to Passport. Upon the termination of this Agreement, or
upon request of City, during any stage of the Services, Passport will promptly
deliver all such materials to City. Passport will not publish, transfer, license or,
except in connection with carrying out obligations under this Agreement, use or
reuse all or any part of such reports and other documents, including working
pages, without the prior written approval of City, provided, however, that
Passport may retain copies of the same for Passport’s own general reference.
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G. Payment. Invoices for payment will be submitted by Passport to City at
the address set forth above, together with reasonable supporting documentation,
City may require such additional supporting documentation as City reasonably
deems necessary or desirable. Payment shall be made in accordance with the
Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice
and all such supporting documentation.
H. Right to Audit. Passport will for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Passport, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Passport is found to have
been overstated, Passport will provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and will reimburse all of City’s expenses for and in connection with the audit
respecting such invoice.
I. Indemnity. Passport will defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any
and all liability, losses, or damages as a result of claims, demands, suits, actions,
or proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out
of any negligent or willful act or omission on the part of the Passport or
Passport’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification will not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein will be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. Passport will be liable for the costs, fees, and expenses incurred
in the defense of any such claims, actions, or suits. Nothing herein will be
construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Passport must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Passport of any of its obligations under this
Agreement. Any settlement of any claim or suit related to this Agreement by
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Passport must be made only with the prior written consent of the City Corporation
Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Passport waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Passport that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other
related law or judicial decision, including but not limited to, Kotecki v. Cyclops
Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive
any limitations it may have on its liability under the Illinois Workers Compensation
Act, the Illinois Pension Code or any other statute.
Passport will be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Passport of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section will survive completion, expiration, or
termination of this Agreement.
J. Insurance. Passport will carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Passport, and
insuring Passport against claims which may arise out of or result from Passport’s
performance or failure to perform the Services hereunder: (1) worker’s
compensation in statutory limits and employer’s liability insurance in the amount
of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Passport shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Passport performs any Services, and, if requested by City, certified copies of the
policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Passport to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Passport’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Passport’s certificate of insurance will contain a
provision that the coverage afforded under the policy(s) will not be canceled or
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reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Passport understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Passport and its
subcontractors from the requirements set forth herein. Passport expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Passport fails to purchase or procure insurance as required above, the
parties expressly agree that Passport will be in default under this Agreement, and
that the City may recover all losses, attorney’s fees and costs expended in
pursuing a remedy or reimbursement, at law or in equity, against Passport.
Passport acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Passport with information to enable Passport to render the Services hereunder,
or Passport may develop confidential information for City. Passport agrees (i) to
treat, and to obligate Passport’s employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to
disclose any such information or make available any reports, recommendations
and /or conclusions which Passport may make for City to any person, firm or
corporation or use the same in any manner whatsoever without first obtaining
City’s written approval, and (iii) not to disclose to City any information obtained by
Passport on a confidential basis from any third party unless Passport will have
first received written permission from such third party to disclose such
information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Passport’s control, the
Passport will promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Passport will cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part
thereof, is applicable. Vendor will indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City’s Name or Picture of Property. Passport will not in the
course of performance of this Agreement or thereafter use or permit the use of
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City’s name nor the name of any affiliate of City, nor any p icture of or reference
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Passport, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Passport will not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent will, at City’s option, be null and void and of no force or effect
whatsoever. Passport shall not employ, contract with, or use the services of any
other architect, interior designer, engineer, Passport, special contractor, or other
third party in connection with the performance of the Services without the prior
written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations.
In performing the Services, Passport will comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Passport’s sole
cost and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City
may conduct at its own expense, criminal and driver history background checks
of Passport’s officers, employees, subcontractors, or agents. Passport will
immediately reassign any such individual who in the opinion of the City does not
pass the background check.
O. Liens and Encumbrances. Passport, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Passport, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Passport further agrees,
as and to the extent of payment made hereunder, to execute a sworn affidavit
respecting the payment and lien releases of all subcontractors, suppliers and
materialmen, and a release of lien respecting the Services at such time or times
and in such form as may be reasonably requested by City. Passport will protect
City from all liens for labor performed, material supplied or used by Passport
and/or any other person in connection with the Services undertaken by Passport
hereunder, and will not at any time suffer or permit any lien or attachment or
encumbrance to be imposed by any subConsultant, supplier or materialmen, or
other person, firm or corporation, upon City property or any improvements
thereon, by reason or any claim or demand against Passport or otherwise in
connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, will be in writing and will not be
effective for any purpose unless the same will be served personally or by United
States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
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Attention: Purchasing Division and to Passport at the address first above set
forth, or at such other address or addresses as City or Passport may from time to
time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Passport, or arising out of a breach of this Agreement by
Passport, the City will recover from the Passport as part of the judgment against
Passport, its attorneys’ fees and costs incurred in each and every such action,
suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement will in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof will remain in full force
and effect.
T. Choice of Law. The rights and duties arising under this Agreement will
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement will be in Cook County, Illinois. The City will not enter
into binding arbitration to resolve any dispute under this Agreement. The City
does not waive tort immunity by entering into this Agreement.
U. Time. Passport agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Passport will
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement will survive all performances hereunder including
the termination of the Passport.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Passport’s noncompliance with any provision of Section 1-12-
5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Passport may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Passport agrees as follows:
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A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Passport shall
comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Passport certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Passport’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. PASSPORT CERTIFICATIONS
A. Passport acknowledges and agrees that should Passport or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Passport certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Passport, or any officer, director, partner, or other managerial agent of
Passport, has been convicted of a felony under the Sarbanes-Oxley Act of 2002,
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or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Passport
certifies at least five years have passed since the date of the conviction.
D. Passport certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Passport certifies
steel products used or supplied in the performance of a contract for public works
shall be manufactured or produced in the U.S. unless the City grants an
exemption.
F. Passport certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Passport to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Passport certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibit A, sets forth all the covenants, conditions
and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those
contained in this Agreement. This Agreement has been negotiated and entered
into by each party with the opportunity to consult with its counsel regarding the
terms therein. No portion of the Agreement shall be construed against a party
due to the fact that one party drafted that particular portion as the rule of contra
proferentem will not apply.
In the event of any inconsistency between this Agreement, and any Exhibit, this
Agreement shall control over the Exhibit. In no event will any proposal or
contract form submitted by Passport be part of this Agreement unless agreed to
in a writing signed by both parties and attached and referred to herein as an
Agreement, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibit hereto will be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
PASSPORT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
Software License and Service Agreement
1. Passport will charge $0.35 22 cents for each Mobile Payments for Parking
(“MPP”) transaction. Passport will provide City a custom-branded MPP
application at no additional charge. made through the custom applicationthe
ParkEvanston application, up to a maximum charge of $2250,000 per year
(100,000 transactionsfor 2019, $300,000 per year for 2020 and $350,000 per
year for 2021). The City has the right to set the convenience charge to
customers at different per transaction rates/fees depending on the type of
mobile purchase.
2. Passport will continue to manage provide City a Citation Management
Platform (“CMP”), which allows City’s parking enforcement officers in any or
all parking facilities owned or managed by the City the ability to issue parking
citations that may be paid online through Passport’s payment portal.
a. Upon launching the CMP, Passport will provide City, at no additional
charge, fifteen (15) CMP hardware units, which will consist of an Android
phone or tablet, ZebraiMZ320 printer, and custom setup.
b. Passport will provide custom setup for the Android devices, including
installing and configuring the CMP software and pairing the device with a
Bluetooth-enabled printer for an additional fee of $300.00 per device; this
fee is waived for the devices to be provided as set forth in paragraph 3(a)
above.
b. City must purchase such additional Android-based handheld devices for
each parking enforcement officer to have access to one device while
conducting parking enforcement activities.
c. d. City must maintain at its sole cost one wireless data plan for each
Android device.
e. City must possess at least one Bluetooth-enabled printer per Android
device described above.
f. If City chooses to purchase Bluetooth-enabled printers through
Passport, the price for the base model that Passport provides through its
hardware vendor is $600.00 for a ZebraiMZ320 printer; this fee is waived
for the devices to be provided as set forth in paragraph 3(a) above.
g. City will be responsible for paying all shipping costs and printer paper
costs.
h. City may, but is not required to, order custom printer paper through
Passport. If City orders custom printer paper through Passport, City will be
responsible for paying the costs of creating, printing, and shipping such
custom paper plus a 12% service fee to Passport. Passport is unable to
provide estimated costs until specific details of City’s custom printer paper
order have been confirmed due to the variable costs from Passport’s third-
party vendor.
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i. Passport will provide an online payment portal through which parking
violators may pay outstanding parking citations.
j. After thirty forty (3040) days, parking citations issued by City will
escalate in price and Passport will automatically generate and send a
letter, at the cost of $1.25 per letter, to each parking citation recipient for
which Passport has necessary state licensure authorization to perform a
driver record lookup informing such parking violator that he or she has an
outstanding parking citation and that the citation amount has increased.
k. Passport will send a second letter sixty (60) days after issuance for
each applicable unpaid citation owner, at $1.25 per letter charged to the
City..
l. Passport’s fee shall be $266,400 annually or $22,200 a month to cover
the citation management software and service. (1) $1.25 per citation paid,
payable by City, and (2)In addition, a $1.00 fee per citation for paid online
payment will be, payable by the citation recipient. Passport’s fee for
citations whose prices have escalated pursuant to paragraphs (j) and (k)
above shall be 20.5% of the escalated fee. Passport’s fee for the first and
second letters pursuant to paragraphs (j) and (k) above shall be $1.25 per
letter.
3.Consultant will not serve as City’s City will be the merchant of record.
Authorize.net shall be the City’snor payment gateway provider. City may
choose to use Consultant for such services at prices to be mutually agreed
upon.
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For City Council Meeting of July 8, 2019 Item A14
Business of the City by Motion: Clearwell 9 Replacement Change Order No. 2
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Paul Moyano, P.E., Senior Project Manager
Subject: Approval of Change Order No. 2 for Clearwell 9 (Treated Water Storage)
Replacement Project Construction (Bid 18-30)
Date: June 27, 2019
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 2 to the construction contract for the Clearwell 9 Replacement Project (Bid
No. 18-30) with Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield,
IN) in the amount of $22,973.31. This will increase the total contract amount from the
current contract price of $19,213,700 to $19,236,673.31. There is no time extension
associated with this change order.
Funding Source:
The City has a loan agreement in place with the IEPA for funding from the State
Revolving Fund in the amount of $20,556,256 for engineering and construction of this
project. All eligible costs will be funded by the loan repaid over 20 years at 1.84%
interest.
IEPA loan funding for this work is being routed through the Water Fund, Capital
Improvement (Account 513.71.7330.65515-733107), which has an FY 2019 budget
allocation of $13,400,000 for this project (additional funding will be allocated in FY
2020).
The City has executed a Memo of Understanding with Northwestern University (NU)
where NU will pay for costs associated with this Change Order No. 2.
Livability Benefits:
Built Environment: Manage water resources responsibly
Reduce Environmental Impact: Improve energy and water efficiency
Memorandum
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Support Strong and Safe Communities: Enhance resiliency to natural and human
hazards
Background:
The City executed the Construction Services Agreement with Thieneman Construction,
Inc. (TCI) on January 29, 2019. On March 1, 2019, Change Order No. 1 was authorized
by the Public Works Agency Director to update bonding requirements with no change to
the contract price.
Work has proceeded since the contractor mobilized onsite on March 18, 2019. With the
roof of the reservoir removed, the earth retention system is now in place, and demolition
of the walls and floor is proceeding.
Analysis:
Northwestern University (NU) requested that the City authorize that daily construction
activities be delayed by two hours in the morning to accommodate students during the
week of final exams. NU agreed to allow construction activities to extend an extra two
hours for each of those days, and to pay for the overtime costs incurred due to the shift
in schedule. This agreement was authorized in the attached Memo of Understanding,
dated June 3, 2019.
Final costs associated with the shift of the work hours have been documented on Work
Change Directive 002A (dated June 24, 2019), which is attached to the Change Order.
These costs will be reimbursed to the City by NU.
A summary of the project funding is as follows:
Item Amount
Original Contract Amount
(Awarded by City Council on January 29, 2019) $19,213,700.00
Current Contract Amount $19,213,700.00
Change Order No. 1
(Approved 3/1/19) $0.00
Change Order No. 2
(Under Consideration) $22,973.31
Revised Total Contract Amount $19,236,673.31
IEPA Loan Amount $20,556,256.00
Legislative History:
City Council approved award of the construction contract to TCI on November 12, 2018.
Public Works Director authorized Change Order #1 on March 1, 2019.
Attachments:
Memo of Understanding
Change Order No. 2
Work Change Directive 002A
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INDUSTRIAL MUNICIPAL CONTRACTOR
17219 Foundation Parkway Westfield, IN 46074 317-867-3462 Fax 317-867-3463
521 W. 84th Drive Merrillville, IN 46410 219-947-4700 Fax 219-947-4711
1400 Cecil Avenue Louisville, KY 40211 317-867-3462 Fax 317-867-3463
June 24, 2019
Mr. Brandon Diffenderfer
CDM Smith
125 S. Wacker Dr., Ste 700
Chicago, IL 60606
RE: Clearwell 9 Replacement Project
PCO-05: Change in Start of Shift During NU Finals Week Final Costs R3
Dear Brandon:
Per WCD-002 and the attached backup, Thieneman Construction is requesting an increase to the
contract price of Twenty Two Thousand Nine Hundred Seventy Three Dollars ($22,973.00).
Please contact me at 779-702-1945 if you have any questions.
Respectfully,
THIENEMAN CONSTRUCTION, INC.
Jeffrey Webb
Project Manager
cc: P. Moyano (City of Evanston)
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Contractor's / Subcontractor's
Change Order Request Summary
Date: 6/24/2019 COR: 5 R3
General Contractor 521 W. 84th Drive Suite A, Merrillville, IN 46410, 219-947-4700 phone/ 219-947-4711 fax
Engineer: CDM Smith Owner:City of Evanston
Project:Clearwell 9 Replacement
TCI Job #1818
I.DESCRIPTION OF CHANGE
II.SUMMARY OF DETAILED BREAKDOWN Additions Deletions Net Total
A.LABOR 5,450.55$ -$ 5,450.55$
B.MATERIAL -$ -$ -$
C.EQUIPMENT -$ -$ -$
D.OTHER COSTS
1.SAFETY (1% of LABOR)- Deletion -0--$
2.EXPENDABLE TOOLS (3.0% of LABOR)- Deletion -0--$
E.NET TOTAL (A+B+C+D1+D2)5,450.55$
F.OVERHEAD AND PROFIT (Ex15%) - Deletion -0--$
G.TOTAL WORK PERFORMED BY CONTRACTOR (Lines E+F)5,450.55$
III. CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS
Detailed Breakdowns and summaries from each contractor must be attached.
SUBCONTRACTOR: Firm Name CONTRACT WORK: Description PROPOSAL
1.Michels (Shoring)16,154.70$
2.
3.
4.
5.
H.SUBTOTAL of all work performed by contractor's subcontractors 16,154.70$
I.MARK-UP on work of subcontractors (Min. $_______.00)(Line H x 5%)- Deletion -0-807.74$
J.PROPOSAL (Lines G+H+I)22,412.99$
K.BONDS (1.5% of PROPOSAL) - Deletion -0-336.19$
L.BUILDER'S RISK INSURANCE (1% of PROPOASL) - Deletion -0-224.13$
M.
IV.TOTAL PROPOSAL
N.TOTAL PROPOSAL for subject COR increase (decrease) in contract amount 22,973.31$
O.An extension time of 0 days to extend the Contract dates for Completion will be required commencing on
the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed in 1 days.
CONTRACTOR
Signature Title: Project Manager Date:6/24/2019Jeffrey Webb
Change shift start time to 10:00 AM durning NU finals week.
Change would mean working a 10 hour day for 8 hours a work due to union rules pertaining to project start times.
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For City Council Meeting of July 8, 2019 Item A15
Business of the City by Motion: Dog Beach Update
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Parks, Recreation & Community Services
Director
Subject: Dog Beach Update
Date: July 1, 2019
Recommended Action:
At the June 10, 2019 City Council meeting, Ald. Fiske requested information on the dog
beach. Staff has prepared a presentation discussing past revenues, current conditions
and a review of existing City ordinances. Staff requests this report be placed on file.
Memorandum
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For City Council Meeting of July 8, 2019 Item A16
Business of the City by Motion: Sheridan Square Parking Update
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Update on Sheridan Square Parking Restrictions
Date: July 1, 2019
Recommended Action:
After discussion at the June 24, 2019 Transportation & Parking (TP) Committee, staff
removed signs restricting parking for 22 spaces on the east side of Sheridan Square 24
hours a day, except those with a District R permit. The entire length of Sheridan Square,
both sides, is now designated as residents parking only from 9pm to 6am, which is also
reflected in the City Code. Staff requests this report be placed on file and seeks
direction on next steps.
Background:
In 2015, a pilot program was run in order to address concerns of the residents of
Sheridan Square regarding parking congestion as well as illegal activity along the beach
in the area, specifically during the summer months. After the pilot program was
concluded, city staff recommended changes to the parking restrictions, including 22
spaces on the East side of Sheridan Square becoming residential parking only.
Ordinances were drafted to amend the City Code, and were brought to the
Administration & Public Works (APW) Committee on October 23, 2017. The Committee
voted unanimously against adopting these ordinances, and the motions failed. There is
no evidence that these matters were brought back to APW or the TP Committee after
they failed.
Attachments:
Minutes from May 27, 2015 Transportation & Parking Committee
Minutes from October 23, 2017 Administration & Public Works Meeting
Memorandum
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TRANSPORTATION AND PARKING COMMITTEE
Wednesday, May 27, 2015
6:00 P.M. – 7:30 P.M.
Lorraine H. Morton Civic Center
2100 Ridge Ave, Room 2402, Evanston, IL 60201
MEMBERS PRESENT: E. Kemna-Irish, M. Smith, Ald. Fiske, Ald. Tendam, J. Ford, A. Añón
MEMBERS ABSENT: H. Bartling
STAFF PRESENT: Deputy City Manager/Interim Administrative Services Director Erika Storlie,
Parking/Revenue Manager Rickey A. Voss, Interim Parking/Revenue Manager Alex Thorpe,
Administrative Secretary Janella Hardin
PRESIDING MEMBER: Ald. Wynne
______________________________________________________________________________
1. Call to Order / Declaration of Quorum
Chairman Ald. Wynne declared a quorum at 6:04 p.m.
2. Approval of Meeting Minutes of April 22, 2015
Ald. Fiske moved to approve the minutes of April 22, 2015 meeting, seconded by Ms. Smith.
Vote called and taken. Motion passed unanimously.
Ald. Wynne introduced the new additions to the Transportation and Parking Committee: Ald.
Mark Tendam, Alex Añón (owner of Bucephalus Bikes), Erika Storlie (Interim Director of
Administrative Services) and Alex Thorpe (Interim Parking and Revenue Manager).
PUBLIC COMMENT
Amina DiMarco of the Evanston Parks and Recreation Advisory Board opposes the
recommendation to regulate parking on Sheridan Square. She felt that this measure would
block public access to the beach. She requested alternative solutions.
Daniel Coyne, 600 block of Sheridan Square, supports the recommendation to regulate parking
near his home. He has witnessed evidence of drugs and prostitution in the area on a daily basis.
Tabitha Sonney agreed with Mr. Coyne and believes the angled parking creates opportunity for
illegal activity.
3. Residential Parking District ‘R’ – Sheridan Square
Staff recommends that the Transportation/Parking Committee discuss the following proposed
solutions to amending the parking plan on Keeney Street east of Sheridan Road and the 500 –
600 block of Sheridan Square:
Designate 45 diagonal parking spaces on the east side of Sheridan Square as Residential
Parking Permit Only as a 24-hour restriction for Residential Parking District ‘R’ and continue
the restricted overnight parking from 9:00 p.m. to 6:00 a.m. for the remainder of Residential
Parking District ‘R’.
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The creation of a 3-hour parking zone on the west side of Sheridan Square and on Keeney
Street from east of Sheridan Road to Sheridan Square, exempting those that display a
permit for Residential Parking District ‘R’.
Designate the 16 diagonal parking spaces at the beach area to be regulated by parking
meter or time limit parking with no Residential Parking District R daytime exemption.
Ald. Wynne stressed that this is a police and personal safety issue for residents in the area. After
discussion, the committee agreed to move forward with a pilot program implementing the
proposed solutions.
Motion accept the proposed parking regulations pilot program with a sunset date of November
30, 2015 at which time the committee will continue discussions to make this program
permanent made by Ald. Fiske, seconded by Ms. Smith. Vote called and taken. Motion passed
unanimously.
4. Main Library Parking Request
An issue has been raised by library patrons about the lack of short term parking in and around
the main library in order for them make quick and timely pickups and returns of library books
and other materials. Patrons have indicated that entire time to complete their library business
takes only a few minutes.
Karen Danzcak Lyons, Library Director, has requested that the committee consider the
implementation of designated parking spaces near the main library that are either at no fee for
drop off/pick up or that are designated for short term use and can be paid in small increments
(10 minutes).
Ald. Fiske suggested installing book drop-offs on the street near the curb or the lot behind the
library. Parking and Revenue Manager Voss will talk to the Library Director to discuss other
alternatives and come back to the committee.
5. Temporary Traffic Control Plan – Simpson Street
As part of a system-wide improvement project, Com Ed will be replacing underground cable on
Simpson St., from the 1200 block to the 1300 block, beginning Tuesday, May 26th through
Wednesday, June 3rd. Work will take place Monday through Friday, from 8:30 a.m. to 5 p.m.
6. Updates
Northwestern University request to lease 100 parking spaces in the Church Street
garage – Garage occupancy data – A table was provided with occupancy data by garage
with the number of spaces leased by lessee. Interim Director of Administrative Services
Storlie explained that Northwestern requested pricing for 3, 7 or 10 years. The pricing
will be based on the occupancy rate as of December 31, 2015 for a lease to begin in
2016. Parking and Revenue Manager Voss will review monthly parking reports for each
garage to determine parking trends over the summer and when school is in session
before talking with Northwestern University.
PassPort parking application statistics – Statistics for the pay-by-cell application were
presented for review.
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Purple Line Express Pilot Update - The CTA has approved a six-week pilot program to
test an additional evening round-trip Purple Line Express train between Davis Street and
the Loop. The purpose of the pilot is to address a need for later express service for
employers in Evanston, as well as Chicago. The pilot is currently set to begin in June 1st
through July 10th. The pilot run would make all local stops in Evanston and run express
between Howard and Belmont.
For the service to continue past the pilot dates, CTA will require at least 468 people on
the train, or 39 people per car on a 6-car train (this includes both Loop bound and
Linden bound service). The CTA will perform a count approximately four weeks into the
pilot. The CTA count will be conducted on June 25th. If the pilot is successful and
reaches the 468 rider threshold, CTA will evaluate funding to continue the service.
Let’s Roll Together Bike Outreach - From May 11-13, Evanston Police, City staff and
community volunteers launched #LetsRollTogether bike and road safety campaign. The
goal of the campaign was to remind road users that we all have to do our part for road
safety whether on bike, foot, or in a car. Teams were deployed at four different
intersections (Dodge and Greenleaf; Church and Chicago; Sherman and Davis;
McCormick and Prairie) and passed out fliers to bicyclists and motorists with road safety
tips. Volunteers included members of the Evanston Bicycle Club and Citizens Greener
Evanston, and employees from various City departments including Health and Human
Services, Public Works, and Community Development.
In total, event participants passed out over 200 motorist fliers and approximately 75
bicyclist fliers. In addition to the education efforts, the City also observed unsafe traffic
behaviors of bikes, cars, and motorists, such as not obeying the walk signals, or riding
bikes in downtown, and not yielding to pedestrians.
UP/Metra Davis Street Waiting Room - The Davis Street Metra Station’s open waiting
room hours mirror the hours of the Union Pacific agent on duty – 5:30am until
approximately 1:00pm. There have been numerous inquiries by Metra commuters and
other residents about extending the waiting room hours year round, not only during
severe or inclement weather.
The City consulted Metra and the Union Pacific regarding solutions for providing access
to the waiting room area year round for commuters. Metra recommended piloting a
magnetic time-lock door option.
The magnetic time-lock door option is a low-cost alternative to providing access to the
waiting room for commuters. The magnetic door systems are pre-programmed to set
times for unlocking and locking and can be customized for station specific needs. For
instance at Davis, the doors would remain unlocked, and then be programmed to be
locked after the last train. The last train arrives at 12:58 am. The cost for these systems,
including installation, can range from $1,500 to $4,000.
Motion to adjourn made by Ald. Tendam and seconded by Mr. Ford at 7:12 p.m.
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Administration and Public Works Committee Meeting
Minutes of October 23, 2017
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: P. Braithwaite, A. Rainey, R. Simmons, C. Fleming, T.
Suffredin
STAFF PRESENT: D. Stoneback, A. Mackey, M. Lyons, L. Biggs, K. Hawk, S.
Flax, D. King, DC Barnes, W. Peddinghaus
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
A quorum being present, Ald. Rainey called the meeting to order at
6:01p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF OCTOBER 9, 2017
Ald. Braithwaite moved to accept the Minutes of October 9, 2017 A&PW
meeting as submitted, seconded by Ald. Rue Simmons.
The Minutes of the October 9, 2017 A&PW meeting were approved
unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(A1) Payroll – September 18, 2017 through October 1, 2017 $ 2,689,086.27
(A2.1) Bills List – October 24, 2017 $ 3,194,482.03
Credit Card Activity (not including Amazon purchases) -
Period Ending August 31, 2017 $ 185,912.08
For Action
Ald. Braithwaite moved to recommend approval of the City of Evanston
payroll for the period September 18, 2017 through October 1, 2017 in the
amount of $2,689,086.27, bills through October 24, 2017 in the amount of
$3,194,482.03 and credit card activity (not including Amazon purchases) for
the period ending August 31, 2017 in the amount of $185,912.08, seconded
by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the payroll, bills and
credit card activity.
(A2.2) Amazon Credit Card Activity – Period ending August 31, 2017 $ 11,558.41
For Action
Ald. Braithwaite moved to recommend approval of the Amazon credit card
activity for the period ending August 31, 2017, seconded by Ald. Fleming.
DRAFT -
NOT APPROVED
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The Committee voted 4-1 with Ald. Suffredin abstaining to approve the
Amazon purchases.
(A3.1) Agreement with Pure Technologies U.S. Inc. for City of Evanston’s
Inspection of Large Diameter Water Mains
Staff recommends City Council authorize the City Manager to execute an
agreement for the City of Evanston’s Inspection of Large Diameter Water Mains
(RFP 17-51) with Pure Technologies U.S. Inc. (3636 South Geyer Road, Suite
100, St. Louis, MO 63127) in the not-to-exceed amount of $578,940. Funding for
the inspection of large diameter mains will be from the Capital Improvement
Program Water Fund (Account 513.71.7330.62145 - 417009), which has an FY
2017 budget of $650,000 for this project.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute an agreement for the City of Evanston’s Inspection of Large
Diameter Water Mains (RFP 17-51) with Pure Technologies U.S. Inc. in the
not-to-exceed amount of $578,940, seconded by Ald. Fleming.
Public Works Agency Director David Stoneback explained that the $15,000 per
day is in the event of weather delay and is the cost of equipment mobilization.
This project has been scheduled around weather in the fall and he does not
anticipate any delays.
The Committee voted unanimously 5-0 to approve the agreement.
(A3.2) Purchase of Anthracite from Carbonite Filter Corporation
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of Anthracite (Bid No. 17-54) with Carbonite Filter
Corporation (96 Hazle Street, Delano, PA, 18220) in the amount of $23,116.96.
Funding for the purchase of Anthracite is from the Water Fund Account
510.40.4220.65085, which has a budget allocation of $85,000.00 for FY2017 and
an YTD balance of $47,135.56.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for the purchase of Anthracite (Bid No. 17-
54) with Carbonite Filter Corporation in the amount of $23,116.96, seconded
by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the contract.
(A3.3) Sale of Rock Salt to Evanston School District 202
Staff recommends City Council authorize the City manager to execute an
agreement with Evanston School District 202 for the sale of rock salt in the
amount of $52.08 per ton for the period November 15, 2017 to April 15, 2018.
This price includes a 10% administration and handling fee. This price reflects a
$4.25 decrease in price as the overall price of salt has decreased.
For Action
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Ald. Suffredin moved to recommend City Council authorize the City
manager to execute an agreement with Evanston School District 202 for the
sale of rock salt in the amount of $52.08 per ton for the period November
15, 2017 to April 15, 2018, seconded by Ald. Simmons.
The Committee voted unanimously 5-0 to approve the agreement.
(A3.4) Sale of Rock Salt to Evanston School District 65
Staff recommends City Council authorize the City manager to execute an
agreement with Evanston School District 65 for the sale of rock salt in the
amount of $52.08 per ton for the period November 15, 2017 to April 15, 2018.
This price includes a 10% administration and handling fee. This price reflects a
$4.25 decrease in price as the overall price of salt has decreased.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
manager to execute an agreement with Evanston School District 65 for the
sale of rock salt in the amount of $52.08 per ton for the period November
15, 2017 to April 15, 2018, seconded by Ald. Simmons.
The Committee voted unanimously 5-0 to approve the agreement.
(A3.5) Purchase of Rental Registration/Inspection Software from GovSense and
NetSuite-Oracle
Staff recommends City Council authorize the City Manager to execute an
agreement with GovSense (2500 Northwinds Pkwy Suite 280, Alpharetta, GA
30009) and NetSuite-Oracle (500 Oracle Parkway, Redwood Shore, CA 94065)
to provide a Rental Inspection and Registration Software for the City of Evanston.
The total cost of software platform, licenses and support in year 1 will be
$21,960.58 and $21,356.18 in year 2. There is a one-time implementation,
customization and training cost (based on time and materials) capped at
$18,500. The initial term will be set at two years with an option to renew for an
additional two years. The funding for this project will derive from the Local Health
Protection Grant (Account 100.24.2435.62474) and Community Development
Block Grant (Account 215.21.5220.66131).
For Action
Ald. Fleming moved to recommend City Council authorize the City Manager
to execute an agreement with GovSense and NetSuite-Oracle to provide a
Rental Inspection and Registration Software for a total cost of software
platform, licenses and support in year 1 of $21,960.58 and $21,356.18 in
year 2 and a one-time implementation, customization and training cost
(based on time and materials) capped at $18,500, seconded by Ald.
Simmons.
Chief Information Officer Luke Stowe explained that the inspectors are currently
using a combination of a paper-based system and a Microsoft Access database.
It is more efficient to move to a cloud-based client. The proposed system is has
full integration capabilities and multi-unit building efficiencies.
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The Committee voted unanimously 5-0 to approve the agreement.
(A4) Resolution 83-R-17, Collective Bargaining Agreement with AFSCME
Staff recommends City Council adoption of Resolution 83-R-17 authorizing the
City Manager to execute a collective bargaining agreement with the American
Federation of State, County and Municipal Employees (AFSCME) bargaining unit
effective January 1, 2017 through December 31, 2018. City Council approval will
ratify the tentative agreements executed throughout the negotiation process.
For Action
Ald. Suffredin moved to recommend City Council adoption of Resolution
83-R-17 authorizing the City Manager to execute a collective bargaining
agreement with the American Federation of State, County and Municipal
Employees (AFSCME) bargaining unit effective January 1, 2017 through
December 31, 2018, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the agreement.
(A5) Resolution 71-R-17, Approving an Open Data Policy for the City of
Evanston
Staff recommends City Council adoption of Resolution 71-R-17, approving the
Open Data Policy for the City of Evanston. The policy will demonstrate the City’s
ongoing commitment to open data, transparency and efficient city services.
For Action
Ald. Fleming moved to recommend City Council adoption of Resolution 71-
R-17, approving the Open Data Policy for the City of Evanston, seconded
by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to adopt the resolution.
(A6) Resolution 80-R-17, Accepting Grant Awards for Senior Meal Program at
Levy Senior Center and Fleetwood-Jourdain Community Center.
Staff recommends City Council adoption of Resolution 80-R-17 authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center. This is a reimbursement program in which the total
amount of reimbursement the City will receive is solely dependent upon the
number of lunches served. The City’s estimated reimbursement is calculated
using the highest daily participation level stated in our application. Funding for
this program is budgeted in various line items in the Fleetwood-Jourdain
Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055. Overall
budgeted expenses for the 2017/18 program are projected at $88,784. Staff
projects meal donations of $7,800. The City will provide a local cash match of
$22,464 of the $88,784 if the projection for donations is met, and less if it is
exceeded.
For Action
Ald. Braithwaite moved to recommend City Council adoption of Resolution
80-R-17 authorizing the City Manager to sign notification of grant awards to
fund and operate a congregate senior meal program at the Levy Senior
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Center and Fleetwood-Jourdain Community Center, seconded by Ald.
Fleming.
The Committee voted unanimously 5-0 to adopt the resolution.
(A7) Resolution 78-R-17, Franchise Agreement with Collective Resource, Inc. for
Collection, Transportation and Disposal of Food Scrap
Staff recommends that City Council adopt Resolution 78-R-17, authorizing the
City Manager to negotiate and execute a Franchise Agreement with Collective
Resource, Inc. (803 Elmwood Avenue, Evanston, IL) to provide a stand-alone
food scrap program for all voluntarily participating commercial and residential
properties within the City of Evanston.
For Action
Ald. Braithwaite moved to recommend City Council adopt Resolution 78-R-
17, authorizing the City Manager to negotiate and execute a Franchise
Agreement with Collective Resource, Inc. to provide a stand-alone food
scrap program for all voluntarily participating commercial and residential
properties within the City of Evanston, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to adopt the resolution.
(A8) Ordinance 107-O-17, Decreasing the Number of Class D Liquor Licenses for
Jilly’s Cafe located at 2614 Green Bay Road
Local Liquor Commissioner recommends City Council adoption of Ordinance
107-O-17, decreasing the number of authorized Class D liquor licenses for D.N.
Marian, Inc. d/b/a Jilly’s Cafe located at 2614 Green Bay Road. D.N. Marian, Inc.
d/b/a Jilly’s Cafe no longer is the owner of the premises as it was sold to a new
corporate entity.
For Introduction
Ald. Rue Simmons moved to suspend the rules and recommend City
Council adoption of Ordinance 107-O-17, decreasing the number of
authorized Class D liquor licenses for D.N. Marian, Inc. d/b/a Jilly’s Cafe
located at 2614 Green Bay Road, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A9) Ordinance 108-O-17, Increasing the Number of Class D Liquor Licenses for
Jilly’s Cafe located at 2614 Green Bay Road
Local Liquor Commissioner recommends City Council adoption of Ordinance
108-O-17, increasing the number of Class D liquor licenses for Suathan, LLC
d/b/a Jilly’s Café located at 2614 Green Bay Road. The new corporate entity
submitted an application for a Class D license under the new ownership.
For Introduction
Ald. Rue Simmons moved to suspend the rules and recommend City
Council adoption of Ordinance 108-O-17, increasing the number of Class D
liquor licenses for Suathan, LLC d/b/a Jilly’s Café located at 2614 Green
Bay Road, seconded by Ald. Rainey.
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The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A10) Ordinance 109-O-17, Increasing the Number of Class C Liquor Licenses for
Rock n’ Ravioli located at 1012 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
109-O-17, increasing the number of Class C liquor licenses for RNR Evanston,
LLC d/b/a Rock n’ Ravioli located at 1012 Church Street. Alderman Wilson has
requested suspension of the rules for Introduction and Action at the October 23
2017 City Council meeting.
For Introduction and Action
Ald. Suffredin moved to suspend the rules and recommend City Council
adoption of Ordinance 109-O-17, increasing the number of Class C liquor
licenses for RNR Evanston, LLC d/b/a Rock n’ Ravioli located at 1012
Church Street, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A11) Ordinance 118-O-17, Amending Subsection 3-4-6(C) of the City Code to
Allow Class C Liquor Licenses the Sale of Alcoholic Liquor to Registered
Hotel Guests
Local Liquor Commissioner recommends City Council adoption of Ordinance
155-O-16, authorizing the sale of alcoholic liquor to registered guests of the hotel
from which Class C license holders lease space.
For Action
Ald. Fleming moved to recommend City Council adoption of Ordinance
155-O-16, authorizing the sale of alcoholic liquor to registered guests of the
hotel from which Class C license holders lease space, seconded by Ald.
Rue Simmons.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A12) Ordinance 110-O-17, Decreasing the Number of Class D Liquor Licenses for
Farmhouse located at 703 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
110-O-17, decreasing the number of Class D liquor licenses for Farmhouse
Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. Farmhouse
Evanston, LLC would like to change to a Class C liquor license.
For Introduction
Ald. Fleming moved to recommend City Council adoption of Ordinance
110-O-17, decreasing the number of Class D liquor licenses for Farmhouse
Evanston, LLC, d/b/a Farmhouse located at 703 Church Street, seconded
by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
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(A13) Ordinance 111-O-17, Increasing the Number of Class C Liquor Licenses for
Farmhouse located at 703 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
111-O-17, increasing the number of Class C liquor licenses for Farmhouse
Evanston, LLC, d/b/a Farmhouse located at 703 Church Street.
For Introduction
Ald. Fleming moved to recommend City Council adoption of Ordinance
111-O-17, increasing the number of Class C liquor licenses for Farmhouse
Evanston, LLC, d/b/a Farmhouse located at 703 Church Street, seconded
by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A14) Ordinance 114-O-17, Decreasing the Number of Class D Liquor Licenses for
Sam’s Chicken & Ribs, Pizza located at 1639 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance
114-O-17, decreasing the number of authorized Class D liquor licenses for TMC
Foods, Inc., doing business as Sam’s Chicken & Ribs, Pizza located at 1639
Orrington Ave., as the business has closed. Staff recommends suspension of the
rules for Introduction and Action at the October 23, 2017 City Council meeting.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 114-O-17, decreasing the number of authorized
Class D liquor licenses for TMC Foods, Inc., doing business as Sam’s
Chicken & Ribs, Pizza located at 1639 Orrington Ave., as the business has
closed, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A15) Ordinance 105-O-17, Amending City Code Section 10-11-9, Schedule IX,
“Prohibited Parking at Certain Times” on Kedzie Street
The Transportation/Parking Commission and staff recommend that the City
Council adopt Ordinance 105-O-17, amending of City Code Section 10-11-9(H),
Prohibited Parking at Certain Times to read: Kedzie Street. North Side, Sheridan
Road east to dead end; 9 p.m. to 6 a.m., May 1 to September 30 and 11 p.m. to
6 a.m. October 1 to April 30.
For Introduction
Ald. Rainey moved to recommend that the City Council adopt Ordinance
105-O-17, amending of City Code Section 10-11-9(H), Prohibited Parking at
Certain Times to read: Kedzie Street. North Side, Sheridan Road east to
dead end; 9 p.m. to 6 a.m., May 1 to September 30 and 11 p.m. to 6 a.m.
October 1 to April 30, seconded by Ald. Braithwaite.
Ald. Rainey does not support this item. She made a reference to the
Transportation and Parking Committee to exclude people that pay wheel tax. Ald.
Rue Simmons supports Ald. Rainey’s reference.
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The Committee voted unanimously against adopting this ordinance. Motion
fails.
(A16) Ordinance 106-O-17, Amending City Code 10-11-18, Schedule XVIII,
“Residents Parking Only Districts” by Adding (R) “District R: Twenty-four
(24) hours daily, seven (7) days per week” for Sheridan Square
The Transportation/Parking Commission and staff recommend that the City
Council adopt Ordinance 106-O-17, amending of City Code Section 10-11-18(P),
Resident Only Parking District ‘R’, 9 p.m. to 6 a.m. daily adding: 22 diagonal
parking spaces on the east side of Sheridan Square as Residential Parking Only
as a 24-hour restriction.
For Introduction
Ald. Rue Simmons moved to recommend City Council adopt Ordinance
106-O-17, amending of City Code Section 10-11-18(P), Resident Only
Parking District ‘R’, 9 p.m. to 6 a.m. daily adding: 22 diagonal parking
spaces on the east side of Sheridan Square as Residential Parking Only as
a 24-hour restriction, seconded by Ald. Fleming.
Fleet Manager Rickey Voss explained that the purpose is to address concerns
about illegal activity along the beach in that area. 78 spaces would be available
all day, but 22 spaces would be restricted on the east side of the street for
residents for 24 hours a day.
Ald. Rainey says the City should charge people $60 a month if they want
dedicated parking. That is essentially a city parking lot. Ald. Brathwaite made a
reference to bring all similar items back to this Committee for review.
The Committee voted unanimously against adopting this ordinance. Motion
fails.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Braithwaite motioned to adjourn at 6:41pm.
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For City Council Meeting of July 8, 2019 Item A17
Business of the City by Motion: Street Cleaning Signage
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Chief
Tom Twigg, Traffic Operations Supervisor
Subject: Street Cleaning Signage on Residential Blocks Citywide
Date: July 1, 2019
Recommended Action:
At the request of City Council, staff has examined the cost and scope of work required
to install additional street cleaning signs at mid-block locations throughout the City.
Staff requests this report be placed on file and seeks direction on next steps.
Background:
New street cleaning and snow route parking ban/snow emergency signs were
purchased and installed in 2017. Since then there have been occasional complaints
regarding the lack of mid-block signage at some locations in Evanston. At the request
of City Council, staff estimated how many additional signs would need to be purchased
and installed to put signs in most residential mid-block locations. Estimates show this
would require 1,250 sign posts to be placed in the right-of-way. In addition, 2,500 signs
would need to be affixed to both the new and existing posts.
Additional signs are not needed in the downtown area, as well as on blocks with one-
sided parking and along snow routes. Therefore, most of the new signs will be installed
in residential areas.
If direction is provided to move forward with this option, staff plans to install the
additional street cleaning signs over time. Staff would begin placing the additional signs
in street cleaning areas 3 & 4 as the signs in these areas have already been converted
to indicate street cleaning is performed on Tuesday & Wednesday. Staff proposes to
install the additional signs in street cleaning area 2 over the fall of 2019 and spring of
2020 when the signs in this area are converted to the Tuesday / Wednesday schedule.
The additional signs in street cleaning area 1 would be installed in the fall of 2020 and
spring of 2021 when the signs in this area are converted to the Tuesday / Wednesday
schedule.
Memorandum
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The estimated costs of the poles and signs is approximately $40,000. A funding source
for this expense would need to be identified.
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For City Council Meeting of July 8, 2019 Item A18
Resolution 65-R-19, Adopting the Public Safety Employee Benefits Act Policy
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Robert Gustafson, Safety & Workers’ Compensation Manager
Victoria R. Benson, Deputy City Attorney
Subject: Resolution 65-R-19, Approving Procedures Regarding Determination of
Benefit Eligibility Under the Public Safety Employee Benefits Act
Date: June 26, 2019
Recommended Action:
Staff recommends that City Council adoption of Resolution 65-R-19, adopting a Public
Safety Employee Benefits Act (PSEBA) Policy. The proposed policy outlines the
procedures to be used by the City to determine employer-paid health insurance
eligibility for former Firefighter/Paramedics or Police Officers catastrophically injured or
killed in the line of duty.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
The Public Safety Employee Benefits Act (PSEBA) requires municipalities employing
full-time Firefighter/Paramedics or Police Officers to “pay the entire premium of the
employer’s health insurance plan for the injured employee, the injured employee’s
spouse, and for each dependent child….” if the employee suffers a catastrophic injury or
is killed in the line of duty. The City of Evanston Public Safety Employee Benefits Act
Policy, in addition to formalizing the procedures used to determine PSEBA eligibility,
also allows the City to designate a group health insurance plan. By designating such a
plan and moving the current PSEBA recipients to that plan the City will realize a cost
savings for health insurance premiums of approximately $45,000 per year.
The designated plan is the Blue Advantage HMO plan and it is one of the four health
insurance plans offered to City employees and retirees. This plan offers excellent
coverage at a reasonable cost.
Memorandum
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PSEBA recipients will retain the option to move to a different City insurance plan if they
so choose by opting out and paying the difference between the two plans if the chosen
alternate plan is a higher cost.
The City currently has 11 PSEBA recipients. The breakdown is as follows:
PPO 1 - 4 single coverage, $733.77/month per person, $35,220.96 annual premium
6 family coverage, $2,017/month per family, $145,284.48 annual premium
HMO IL - 1 single coverage, $633.72/month per person, $7,604.64 annual premium
Attachments:
Resolution 65-R-19
PSEBA Policy
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6/20/2019
65-R-19
A RESOLUTION
Approving Procedures Regarding Determination of Benefit Eligibility
Under the Public Safety Employee Benefits Act
WHEREAS, the City of Evanston (“City”) is a home rule municipality in
accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of
1970; and
WHEREAS, the Public Safety Employee Benefits Act, 820 ILCS 320/1 et
seq. (“PSEBA”), requires that the City provide certain benefits to any public safety
employee covered by PSEBA who suffers a catastrophic injury or is killed in the line of
duty; and
WHEREAS, the City’s Human Resources Division recommends the
adoption of a policy identifying the procedures for determining the eligibility of public
safety employees for PSEBA benefits and for the provision of those benefits; and
WHEREAS, the proposed policy and procedures are in accordance with
the Public Safety Employee Benefits Act; and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The policy and procedures for determining the eligibility of
public safety employees for PSEBA benefits and for the provision of those benefits set
forth in the document entitled City of Evanston Public Safety Employee Benefits Act
(PSEBA) Policy, attached hereto as Exhibit A and incorporated herein by this
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65-R-19
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reference, is hereby adopted as the official policy for determining the eligibility of
public safety employees for PSEBA benefits and for the provision of those benefits.
SECTION 2: This Resolution 65-R-19 shall be in full force and effect on
January 1, 2020, after its passage and approval in the manner provided by law.
SECTION 3: If any section or provision of this Resolution or the adopted
PSEBA Policy is declared to be invalid, that decision shall not affect the validity of this
Resolution or adopted PSEBA Policy as a whole or any part thereof, other than the part
so declared to be invalid.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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65-R-19
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EXHIBIT 1
CITY OF EVANSTON
PUBLIC SAFETY EMPLOYEE BENEFITS ACT
(PSEBA) POLICY
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1
City of Evanston
Public Safety Employee Benefits Act
(PSEBA) Policy
Purpose
The Public Safety Employee Benefits Act (“PSEBA” or the “Act”) 820 ILCS 320/1, et
seq., requires certain benefits be provided to a public safety employee covered by the
Act who suffers a catastrophic injury or is killed in the line of duty. The Act defines a
public safety employee to include any fulltime law enforcement, correctional or
correctional probation officer, firefighter or licensed emergency medical technician
(EMT) who is a sworn member of a public fire department. The same benefits may be
extended to the spouse and eligible dependents of the catastrophically injured or
deceased public safety employee, provided the conditions as established by the Act are
met.
The City of Evanston (“City”), as an employer of public safety employees, may be
required to pay the entire premium of the City’s basic health insurance plan for a public
safety employee and his/her spouse and eligible dependents for the period defined by
the Act, if such public safety employee is eligible for benefits under the Act.
The general purpose of this Policy is to memorialize the process as it may be
administratively amended from time to time for application for health insurance benefits
pursuant to PSEBA. This Policy is consistent with the obligations of the City under state
law to provide health insurance benefits to certain public safety employees who qualify
for, and are determined by the City to be eligible to receive, certain health insurance
benefits pursuant to this policy and the Act.
Administrative Process
All applications for health insurance benefits under PSEBA must be submitted, and will
be considered, according to the following process.
1. Application Form
Any person seeking PSEBA benefits from the City must complete and
submit to the City the standard application form prepared by the City, and
all supporting documentation required by the application. The PSEBA
application must be completed, sworn, and notarized as to the content of
the application.
2. Time Period for Submission of Application
Employees eligible to apply for Public Safety Employee Benefits Act
(PSEBA) health insurance coverage must request, in writing, an
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application for such benefits from the Human Resources division withi n
two weeks from the date an employee’s duty related disability pension
commences. The completed application must be submitted via certified
mail to:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: Human Resources/Safety & Worker’s Compensation Mgr.
Failure to submit a timely PSEBA application, within 90 days from the
commencement of the disability pension, may result in a waiver of the
claim under this Policy for benefits under the Act. The Safety & Worker’s
Compensation Manager, or their designee, will review the application
when all of the documentation required by the City under this Policy has
been received.
3. Processing of Applicant
Upon receipt of a timely, complete and executed application form, the
Safety & Worker’s Compensation Manager shall promptly review the
materials and other relevant information necessary or appropriate to
analyze whether the applicant is eligible for PSEBA benefits.
a. If the Safety & Worker’s Compensation Manager determines that
additional fact-finding is necessary or appropriate, the applicant will
respond in writing to written requests from the City for additional
information not later than 30 days after receipt of the City’s request.
b. If the applicant does not respond to, or cooperate with, the City’s
written requests for additional information, the City will send a
reminder notice to the applicant explaining the duty of full
cooperation in the fact-finding process.
c. If the applicant does not provide the requested information or
otherwise cooperate with the City within 21 days after receipt of
such additional notice, then the City shall deem the application for
PSEBA benefits to be withdrawn and waived.
4. Recommendation to the City Manager
The Safety & Worker’s Compensation Manager will make a
recommendation to the City Manager on the applicant’s eligibility for
PSEBA benefits after completing a review of the application, supporting
materials, and any related fact-finding evidence.
The Safety & Worker’s Compensation Manager, upon review of the
PSEBA application and all supporting documentation (the packet) will
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forward the packet to the City Attorney for a final review before forwarding
to the City Manager for review and determination.
5. City Manager’s Determination of Eligibility
After receipt of the recommendation of the Safety & Worker’s
Compensation Manager, the City Manager will review the facts contained
in the application, supporting materials and any other information gathered
through any additional fact-finding. Based on this review of facts, the City
Manager will make a final determination regarding the applicant’s eligibility
for PSEBA benefits.
6. Notice of City Manager’s Determination
Not later than 45 days after receipt of the recommendation of the Safety &
Worker’s Compensation Manager, the City Manager will advise the
applicant, in writing, of the City Manager’s determination.
Health Insurance Benefits During the Pendency of a PSEBA Application
During the processing and review of the PSEBA application, the applicant may remain
on the City’s health insurance plan. But, the applicant shall be responsible for payment
of 100% of the health insurance premium. For those applicants wishing to continue
their health insurance during the pendency of their PSEBA application health insurance
premiums shall be deducted from the PSEBA applicant’s pension check until such time
as a determination has been made.
If the City Manager grants PSEBA benefits and the eligible recipient elected to continue
on the City’s health insurance plan while the PSEBA application was being reviewed,
the City will reimburse the PSEBA benefit recipient for any health insurance premiums
paid during the period beginning on the date on which the City became obligated to
provide PSEBA benefits to the eligible recipient, and ending on the date of the City’s
first premium payment after the City Manager’s determination; provided , however, that
any reimbursement by the City will not exceed the pro rata amount of the City’s basic
group health insurance plan monthly premium multiplied by the number of months, or
parts thereof, within the same period. The City will pay any such reimbursement not
later than 60 calendar days after the date of the City Manager’s determination. There
shall be no reimbursement of health insurance premiums if the eligible recipient did not
elect to continue on a City health insurance plan while the PSEBA application was being
reviewed.
If the City Manager denies PSEBA benefits, the applicant may remain on the City’s
health insurance plan pursuant to COBRA or state insurance statutes; however, the
applicant will be responsible for the payment of 100% of the health insurance premium
cost.
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All records pertaining to the administrative process will be held in a separate file in the
applicant’s name within the Administrative Services Department/Human Resources
Division of the City of Evanston. Requests for such file shall be made in accordance
with the requirements of the Freedom of Information Act.
Health Insurance Benefits if PSEBA Benefits Are Granted
If an applicant is awarded health insurance benefits pursuant to PSEBA, the following
provisions apply:
1. City of Evanston Insurance Plan
If the City of Evanston approves the PSEBA application and awards health
insurance benefits under PSEBA, the City’s specifically designated base
HMO insurance plan is the employer’s basic group health insurance plan
offered. The basic group health insurance plan will be determined annually
by the City at the start of the benefit open enrollment period. The City
reserves the right to change the basic group health insurance plan offered
to persons eligible for health insurance benefits under PSEBA or those
already receiving PSEBA benefits. This Policy will be administratively
amended if the City decides to change the basic group health insurance
plan offered to persons who are awarded health insurance benefits under
PSEBA. If the applicant, or current PSEBA recipient, chooses to enroll in
any plan other than the basic group health insurance plan offered by the
City of Evanston, the applicant, or current PSEBA recipient, must pay the
difference in insurance premiums. Health insurance coverage under the
Act does not include any supplemental coverage such as dental
insurance, optical insurance or life insurance. If such supplemental
coverage(s) are available, they may be continued by the eligible recipient
at his/her own cost. If health insurance benefits under the Act are not
awarded, the public safety employee may continue to remain on a City
health insurance plan if allowed to do so under City policy, however
he/she will be responsible for 100% of the health insurance premium cost.
If the public Safety employee chooses not to remain on a City healt h
insurance plan, he/she may be eligible to continue health insurance
coverage under applicable laws as defined under COBRA.
2. Other Health Insurance Benefits
Pursuant to PSEBA, health insurance benefits payable from another
source will reduce the benefits payable from the City. Each PSEBA
applicant or benefit recipient claiming full health insurance benefits from
the City’s basic group health insurance plan will be required to sign an
affidavit attesting that he or she is not eligible for insurance benefits from
any other source.
It is the responsibility of the PSEBA benefit recipient to notify the City of
Evanston within 30 days of any changes to other sources of health
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insurance benefits, and to otherwise comply with all applicable reporting
and information requests and requirements. Any PSEBA benefit recipient
who receives health insurance benefits from the City, and whose City-paid
premiums should have been reduced because of health insurance
payable from another source, will be required to reimburse the City for the
difference between the premiums actually paid by the City and the
reduced premiums that the City should have paid. The City reserves the
right to annually require any PSEBA benefit recipient to provide an
affidavit attesting to any other health insurance available or payable to the
PSEBA benefit recipient, the recipient’s spouse or to the recipient’s
dependent children.
Effective Date:___________________________________________________
Signature:_______________________________________________________
Wally Bobkiewicz, City Manager
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For City Council Meeting of July 8, 2019 Item A19
Resolution 67-R-19, Authorizing MFT Fund Transfer
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Chief
Sat Nagar, P.E., Senior Project Manager
Subject: Resolutions 67-R-19 Authorizing Motor Fuel Tax Funds Transfer for
General Maintenance of Streets
Date: June 28, 2019
Recommended Action:
Staff recommends City Council adoption of Resolution 67-R-19, by which City Council
would authorize the City Manager to transfer $982,897 in 2019 of Motor Fuel Tax (MFT)
Funds for the salt purchase, electricity payment and general maintenance of streets by
City forces. The fund transfer was approved as part of the 2019 budget.
Funding Source:
Funding will be provided from the Motor Fuel Tax Fund (Account 200.26.5100.66131).
Livability Benefits:
Built Environment: Promote diverse transportation modes
Health & Safety: Promote healthy and active lifestyles
Background:
The MFT Fund is distributed to municipalities through the Illinois Department of
Transportation (IDOT). The MFT allotment amount is based on population of the
municipality and is collected as part of the gasoline tax through the Department of
Revenue. MFT Funds are held for the Municipalities by IDOT as an unobligated balance
in the City’s MFT account. The City Council of the municipality must approve a
resolution in order to make use of the unobligated balance.
The MFT Fund has been used by the City for several years for general maintenance of
streets. General maintenance of streets performed by City forces consists of street
asphalt and concrete patching, street cleaning, and snow and ice removal. Beginning
this year the City will use the MFT Funds to purchase salt and pay for the street light
electricity usage to reduce the general fund expenses. Even though the City Council
Memorandum
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approves the use/ transfer of these funds as part of the budget, the attached resolution
needs approval pursuant to State regulations authorizing MFT Fund transfers to the
General Fund. The Public Services Bureau of the Public Works Agency documents the
record of the expenditures on street maintenance and transmits them annually to IDOT
for approval.
Attachments:
Resolution 67-R-19
IDOT Resolution
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6/24/2019
67-R-19
A RESOLUTION
Authorizing the City Manager to sign a Resolution for Maintenance of
Streets and Highways in order to transfer funds Previously Allocated
in the 2019 Fiscal Year Budget from the Motor Fuel Tax fund to the
General Fund for the General Maintenance of Streets
WHEREAS, the City of Evanston is a home rule unit of government and
operates under the Budget Officer form of Illinois governmental budgeting; and
WHEREAS, the City Council previously approved the 2019 fiscal year
budget, which included a fund transfer from the Motor Fuel Tax fund (“MFT Fund”) to
the City’s General Fund for the purpose of general mainten ance of streets by City staff
for street cleaning and snow and ice removal; salt purchase and electricity payment;
and
WHEREAS, the MFT Fund is distributed to the City through the Illinois
Department of Transportation (“IDOT”) and held by IDOT for the City as an
unobligated balance in the City’s MFT Account; and
WHEREAS, the City Council must approve the attached Resolution for
Maintenance of Streets and Highways by Municipality under the Illinois Highway Code,
in order to transfer the unobligated balance of the MFT Fund to the General Fund for
general mainte nance of streets (the “IDOT Resolution”),
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to
sign and the City Clerk authorized and directed to attest on behalf of the City the IDOT
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67-R-19
~2~
Resolution for Maintenance of Streets and Highways by Municipality under the Illinois
Highway Code, the IDOT Resolution is attached as Exhibit A.
SECTION 2: That the City Manager shall direct the Municipal Budget
Officer to make said transfer promptly. That the City Budget Officer is authorized to
transfer the MFT Fund to the General Fund for the purpose of general maintenance of
streets in the City of Evanston in the principal amount of $982,897 (nine hundred
eighty-two thousand eight hundred ninety seven dollars).
SECTION 3: That the uses and expenditures from the General Fund for
general maintenance of streets within the City are all for lawful corporate purposes.
SECTION 4: That this Resolution, 67-R-19, shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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67-R-19
~3~
EXHIBIT A
IDOT Resolution for Maintenance of Streets and Highways by the
Municipality under the Illinois Vehicle Code
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For City Council Meeting of July 8, 2019 Item A20
Resolution 70-R-19, Emergency Civic Center Boiler System Repairs
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
Subject: Resolution 70-R-19, Authorizing the Use of Emergency Contract
Procedures for Civic Center Boiler System Repairs
Date: July 8, 2019
Recommended Action:
Staff recommends City Council adoption of Resolution 70-R-19, authorizing the use of
emergency contract procedures for Civic Center Boiler System Repairs. The City
Manager will execute a contract for these repairs with Great Lakes Plumbing and
Heating Company (4521 West Diversey Avenue, Chicago, IL 60639) in the amount of
$119,400.
Funding Source:
Funding is available from the Capital Improvement Fund 2019 General Obligation
Bonds from the line item for Facilities Contingency (Account 415.40.4119.65515 –
619022). This line item has an FY 2019 budget of $300,000 with a remaining balance
of $232,810.
Livability Benefits:
Built Environment: Enhance public spaces
Climate & Energy: Improve energy and water efficiency
Health & Safety: Enhance resiliency to natural & human hazards
Background Information:
On April 20, 2019, the boiler system at the Civic Center experienced a failure, which
caused damage to a number of components in the system. The feedwater tank provides
water to the boilers to be turned into steam heat. This tank developed a leak, which
lowered the water level in the boilers, causing damage to the boiler shell, as well as
other miscellaneous components.
Memorandum
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On July 9, 2018, City Council awarded the Civic Center HVAC Architectural/Engineering
Services to Grumman/Butkus Associates to evaluate the existing heating and cooling
systems and develop a plan for rehabilitation. This study is nearly complete. Because
of their familiarity with the system, staff requested Grumman/Butkus to prepare simple
contract documents for this emergency repair work as Change Order No. 1 to their
contract. This change order was in the amount of $3,900. Grumman/Butkus has now
provided the contract documents.
Analysis:
Staff is requesting waiver of the standard purchasing procedures in order to expedite
the repairs. The long lead times of the equipment, especially the feedwater tank which
is estimated to take 12 weeks to be delivered, is jeopardizing the ability of the work to
be completed in time to turn on the boiler system in the fall.
The following process was used:
1. Staff solicited five quotes from contractors instead of following the normal open
bid process.
2. A letter of intent was sent to the contractor with the lowest cost. This allows the
contractor to start the pre-construction process without a finalized contract. This
includes preparing shop drawings, hiring sub -contractors, and purchasing
materials.
The following is a list of the contractors that were solicited for pricing and the costs to
perform the work:
Company Address Cost
Great Lakes Plumbing & Heating 4521 West Diversey Avenue
Chicago, IL 60639
$119,400
Amber Mechanical Contractors,
Inc.
11950 South Central Avenue
Alsip, IL 60803
$178,000
State Mechanical Services 535 Exchange Court
Aurora, IL 60504
Non-Responsive
Flader Plumbing and Heating Co. 3004 Central Street
Evanston, IL 60201
Non-Responsive
John J. Cahill Inc. 1515 Church Street
Evanston, IL 60201
Non Responsive
The City has not worked with Great Lakes Plumbing & Heating prior to this, but staff has
checked their references and found them to be good. Staff recommends awarding the
contract to Great Lakes Plumbing & Heating for $119,400.
This project was not budgeted and will need to be paid from Facilities Contingency.
Other work that has been funded from Facilities Contingency in FY 2019 is shown
below:
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Legislative History:
None
Attachments:
Resolution 70-R-19
Project Cost
Lagoon Building Door Replacement $ 34,560
Fire Station No. 2 Fire Alarm Control Panel Replacement $ 9,150
Civic Center Boiler Repair – Engineering Services $ 3,900
Fleetwood-Jourdain Gym Floor Asbestos Testing $ 30
Fleetwood-Jourdain Gym Floor Base removal $ 4,480
Fleetwood-Jourdain Gym Floor Repair $ 15,070
Total $ 67,190
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6/26/2019
70-R-19
A RESOLUTION
Authorizing the Use of Emergency Contract Procedures for Civic
Center Boiler System Repairs
WHEREAS, Section 1-17-1 “Purchases of Good or Services” of the
Evanston City Code of 2012, as amended, (the “City Code”) outlines the purchasing
procedures for goods and services to be utilized to conduct the affairs of the City; and
WHEREAS, in limited circumstances constituting an emergency, which is
defined as “[w]ork necessitated by an imminent threat to the property of the city or the
health, safety, or welfare of its citizens”, the City does not follow the formal bidding
process and authorized to receive quotes for the goods or services; and
WHEREAS, on April 20, 2019, the Civic Center boiler system experienced
a failure in the feedwater tank, which is an essential component of a boiler system; and
WHEREAS, the City Manager authorized staff to receive quotes for a new
feedwater tank, which will take approximately 12 weeks to order, and City staff cannot
turn on the boiler this fall, until such time the new feedwater tank is installed; and
WHEREAS, upon receipt of 5 quotes for pricing, City staff is ready to
award the purchase order to Great Lakes Plumbing & Heating Company for a total cost
of $119,400; and
WHEREAS, funding for this project will be provided from the Capital
Improvement Project (“CIP”) 2019 General Obligation Bonds for Facilities Contingency,
which was budgeted at Three Hundred Thousand Dollars ($300,000.00) for 2019,
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70-R-19
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NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council finds that an emergency situation is
present; the Civic Center must receive heat next fall and the anticipated time frame to
procure the necessary feedwater tank is time sensitive. Therefore, the City Council
authorizes that the City Manager to enter into a contract with Great Lakes Plumbing &
Heating Company for $119,400 for the emergency purchase of a feedwater tank system
for the Civic Center boiler system.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions that he deems to be in the best interests of the City.
SECTION 4: That this Resolution 70-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council Meeting of July 8, 2019 Item A21
Resolution 71-R-19, Authorization to Execute MOU with Northwestern University –
Lincoln Street Beach
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Michelle L. Masoncup, Corporation Counsel
Subject: Resolution 71-R-19, Authorization to Execute Memorandum of
Understanding with Northwestern University for Beach Access and Use at
Lincoln Street Beach
Date: June 28, 2019
Recommended Action:
Staff recommends that City Council adopt Resolution 71-R-19, authorization to execute
a memorandum of understanding by and between the City and Northwestern University
for operations at the beach located at end of Lincoln Street.
Livability Benefits:
Education, Arts & Community – Promote a cohesive and connected community
Summary:
Northwestern University and the City seek to memorialize the understanding between
the parties relative to the operation of the beach at the end of Lincoln Street. The main
terms of the agreement address beach hours, staffing, maintenance, and patron
access. Below is a summary of the main points:
Beach season is defined as: Tuesday after Memorial Day and ending on the
first Monday of September.
Northwestern University will be providing lifeguards and other appropriate
staff for the beach, at their expense.
The City will clean and comb the beach once per week and will test the water
quality for beach patrons.
City residents and guests will be able to utilize their beach tokens for the
beach and other users without tokens can pay cash for use of the beach.
Parking is available at the parking garage adjacent to the beach.
The agreement term is 10 years.
Attachments:
Resolution 71-R-19
Memorandum of Understanding
Memorandum
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6/28/2019
71-R-19
A RESOLUTION
Authorizing the City Manager to Sign a Memorandum of
Understanding with Northwestern University for Use of the Beach at
Lincoln Street and Campus Drive
WHEREAS, Lake Michigan and its beachfront area is a community-wide
source of reactional opportunities in the City of Evanston; and
WHEREAS, the City of Evanston and Northwestern University desire to
set forth certain operational and logistical considerations with respect to the sandy
beach and its immediate waters located at the end of Lincoln Street Beach to the North
of Northwestern’s Ryan Fieldhouse and Walter Athletics Center and to the South of the
City’s Water Treatment Facility (the “Beach”); and
WHEREAS, the City Council hereby finds that providing reactional
opportunities on the lakefront and addressing Beach access and use is in the best
interests of the City,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are incorporated herein by reference
as though fully restated.
SECTION 2: The City Manager is hereby authorized to sign the
Memorandum of Understanding between the City and Northwestern University,
attached hereto as Exhibit 1 and incorporated herein by reference.
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71-R-19
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SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the MOU as he may determine to be in the best
interests of the City and in a form acceptable to the Corporation Counsel.
SECTION 4: Resolution 71-R-19 shall be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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71-R-19
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EXHIBIT 1
Memorandum of Understanding Between the City of Evanston
and Northwestern University
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1
MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is effective as July [__], 2019 (the
“Effective Date”), by and among NORTHWESTERN UNIVERSITY, an Illinois corporation (“Northwestern”), and
THE CITY OF EVANSTON, a municipal corporation (the “City”). Northwestern and the City are sometimes
referred to herein individually as a “Party” and collectively as the “Parties”.
RECITALS
A. WHEREAS, Northwestern and the City have a long history of working together to enhance and
support the Evanston community through various collaborative efforts.
B. WHEREAS, in furtherance of the Parties continued cooperation with respect to the Evanston
community, the Parties desire to set forth certain operational and logistical considerations with respect to the sandy
beach and its immediate waters located at the end of Lincoln Street Beach to the North of Northwestern’s Ryan
Fieldhouse and Walter Athletics Center and to the South of the City’s Water Treatment Facility (the “Beach”).
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, and for other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the Parties hereto agree as
follows:
1. Recitals. The foregoing recitals are acknowledged to be accurate and are incorporated herein by
reference.
2. Beach Schedule.
a. The Parties’ rights and obligations set forth in this Memorandum shall be applicable each
year of the term during the period commencing on the Tuesday after Memorial Day and
ending on the first Monday of September of the same year, subject to availability of staff
and the Lifeguard (the “Beach Season”).
b. Subject to the terms of this Memorandum, during the Beach Season, the Beach generally
may be accessed by authorized Beach patrons from 10:30 a.m. until 7:30 p.m. when the
Beach is open, subject to availability of staff and the Lifeguard (the “Beach Hours”).
c. Northwestern will, at its own cost, use commercially reasonable efforts to provide as a
courtesy adequate individuals to serve as an attendant at the Beach (the “Lifeguard”)
during the Beach Hours. Neither party is responsible for the health, well-being or security
of any individual or property at the Beach, whether the Beach is open or closed.
d. Notwithstanding anything herein to the contrary, the Beach shall be deemed closed and
access to the Beach shall be deemed prohibited (and no lifeguard shall be present) (i) during
the non-Beach Season, (ii) during non-Beach Hours, (iii) when the Lifeguard is not present
or there are other insufficient staffing levels, (iv) in the event of inclement weather, low air
or water temperatures, sandy area is flooded, poor water quality, dangerous water or beach
conditions, or any other condition that may affect the health or safety of any patron, (v)
Dillo Day, (vi) staff training days, (vii) during any period Northwestern is performing any
maintenance, construction or repairs to the Beach or any improvements, facilities or
structures located on, near or adjacent to the Beach, (viii) for any portion and period for
which Northwestern provides the City written notice of an event or other reservation, or (ix)
as required by applicable law, ordinance, rule, regulation or policy. To the extent a decision
of any of the above requires discretion, such decision shall be made in Northwestern’s sole
discretion. Northwestern shall not be required to announce, inform, lock or otherwise
prohibit access when the Beach is closed, but in its sole discretion may do so.
3. Beach Parking.
a. Northwestern agrees that, during Beach Hours, authorized Beach patrons may park in
Northwestern’s North Parking Garage located at 2311 Campus Drive on a first-come, first-
served basis, utilizing any open and non-reserved parking when such garage is open and
available. There shall be no fee to authorized Beach patrons for parking in this garage on
the weekends or after 4:00 p.m. on weekdays. At all other times, there shall be an $8.00
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2
daily fee charged.
b. Upon 30 days’ notice to the City, Northwestern may terminate any or all parking rights
herein, or otherwise adjust locations, permitted spaces, hours and fees.
4. Beach Admission. All patrons shall enter the Beach through the dedicated entrance area to be
established by Northwestern. Northwestern agrees to use commercially reasonable efforts to either: (a) confirm a
public patron presents a beach token, (b) punch, obliterate or otherwise mark a “teen beach pass” of a public patron or
(c) collect the admission fare in cash from the public patron. This task may be performed the Lifeguard or another
individual. Northwestern may, but shall not be required to, question or verify any person’s health, fitness, sobriety,
age, residency or authenticity of any token or “teen beach pass.” The rates for daily admission of public patrons are:
$8.00 for persons 12 years old and older and $6.00 for persons 11 years old and younger. There shall be no charge for
public patrons less than one year of age. Northwestern may update the public patron admission rates by providing the
City with 30 days’ written notice thereof. Northwestern may deny admission to any person appearing intoxicated,
having a contagious disease or otherwise being infectious. For all other non-public patrons, including Northwestern
students, employees, faculty, staff, gym members, visitors, guests, invitees, camp or event attendees, etc.,
Northwestern reserves the right to regulate the Beach, and the usage thereof and admission thereto, in its sole and
absolute discretion, and this Memorandum does not cover the subject matter thereof.
5. Additional City Obligations. During the Beach Season, the City shall, at its own cost and expense,
also be required to:
a. clean and comb the entire Beach with a rake machine on a regular basis, but no less
frequently than once per week;
b. test daily the Beach’s waters for health and safety, including bacteria testing, and inform
Northwestern immediately of any negative or adverse results;
c. inform Northwestern immediately upon any recommended beach closing and other health
and safety matters; and
d. update its documentation and websites to accurately reflect the terms hereof (to the extent
such documentation or websites contain conflicting information).
6. Beach Usage and Operations.
a. All patrons shall comply with all applicable laws and all of Northwestern’s rules,
regulations and policies (as promulgated and amended by Northwestern from time to time) relating to the Beach and
the North Parking Garage, whether or not notified or posted. Additionally, all patrons shall comply with the
following, whether or not notified or posted:
i. Use of the Beach and the North Parking Garage is at each person’s own risk.
Northwestern shall have no liability for any injury, death, loss or damage to any individual, vehicle or other property.
ii. Except for any service animals, no dogs, pets or other animals shall be permitted.
iii. Persons under the age of 18 must be accompanied and properly supervised by a
competent person of 18 years of age or older at all times and places. Persons not toilet-trained shall wear tightly
fitted rubber or plastic bottoms.
iv. Only the sandy beach area near the water shall be used, and patrons shall not enter
the dunelands, grasslands or other vegetative or protected area. Only the designated waters at the Beach shall be used
for recreational swimming only (no rough play, throwing, diving, “chicken”, etc). Northwestern may, but is not
required to, rope-off, install buoys or otherwise mark-off such sandy and water areas.
v. The Beach shall not be used as a launch, mooring, buoy, or dock for any kind of
motorized or non-motorized watercraft, including without limitation, any boat, kayak, paddleboard, sailboat, jet ski,
hover board, kiteboard, boogie board, surfboard, wave runner, or any other similar watercraft or equipment, and no
such watercraft or equipment shall be permitted at the Beach. For the avoidance of doubt, this provision and
Memorandum does not apply to the Northwestern Sailing Center.
vi. Each of the following shall be prohibited: smoking, vaping, fires, grills, barbeques,
cooking, alcoholic beverages, glass containers, littering, food/drink/gum in the water, drinking lake water, feeding
wildlife, digging big holes, not filling in holes when finished, inflatable and flotation devices (other than U.S. Coast
Guard approved lifejackets), going on the breakwalls or rocks, going on lifeguard stand or boat, loud or obscene
music, hunting, fishing, netting, trapping, soliciting, loitering, nudity, commercial photography, scuba diving,
snorkeling, use of masks, food and drink (other than in a designated permitted area), and sports, ball playing, frisbee,
kite flying, etc. (other than in a designated permitted area).
b. Northwestern may, but is not required to:
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i. enforce, inspect matters related to, or install signage regarding any of the above in
Section 6(a);
ii. restrict or deny access to any person not complying with any of the above in
Section 6(a);
iii. provide any form of police, security or safety operations at the Beach or the North
Parking Garage; and
iv. provide access to bathrooms, drinking fountains or showers.
7. Term. The term of this Memorandum shall be for ten years, or until earlier terminated by either
Party as provided herein. Either Party may terminate this Memorandum upon written notice to the other Party
effective: (a) immediately between September 10 of the then-current year and April 30 of the following year, (b)
within 10 days of such notice of a material breach hereunder if not cured in such 10 days, (c) within 30 days of such
notice of a non-material breach hereunder if not cured in such 30 days, or (d) an act of force majeure lasting longer
than 45 days. The provisions of Sections 7 - 11 shall survive any termination or expiration of this Memorandum.
8. Notices. Each notice required under this Memorandum (herein collectively "Notice") shall be in
writing and effective when delivered, and shall be personally delivered or mailed, postage prepaid, return receipt
requested, via next day delivery by UPS, FedEx, DHL or USPS via certified or registered mail to the following
addresses (or to such other address as either Party may designate by written notice to the other):
If to the City:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201Attn: City Manager
with copy to:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: Corporation Counsel
With a copy to:
City of Evanston
2100 Ridge Avenue
Evanston, Il 60201
Attn: Director of Parks, Recreation and Community Services
If to Northwestern:
Northwestern University
633 Clark Street
Evanston, Illinois 60208
Attn: Senior Vice President for Business and Finance
with copy to:
Northwestern University
Office of General Counsel
633 Clark Street
Evanston, Illinois 60208
Attn: General Counsel
9. Not an Easement or Public Dedication; Authorizations.
a. Notwithstanding anything herein to the contrary, and for the avoidance of doubt, nothing
herein shall be deemed to: be an easement, lease or license to any individual, entity, municipality or the general
public; confer any rights, title, interests or benefits upon or in favor of any individual, entity, municipality or the
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4
general public; be a gift or dedication of any portion of the Beach to any individual, entity, municipality or the
general public; or a specific right to any individual, entity, municipality or the general public to use the Beach or the
North Parking Garage, other than the general rights of use in common with all other individuals and members of the
general public as expressly contemplated by this Memorandum; it being the intention of the Parties that this
Memorandum shall be strictly limited to and for the purposes herein expressed, and for no other use or purpose. The
City shall not record this Memorandum or any summary thereof.
b. To the extent the consent, authorization or approval of or license from, or notice to, the City
is required with respect to this Memorandum or its subject matter, then the City hereby acknowledges and agrees that
its execution of this Memorandum shall be deemed to have satisfied any such consent, authorization, approval,
license or notice requirement. To the extent the consent, authorization or approval of or license from, or notice to,
any third party or other governmental authority (including Cook County or the State of Illinois) is required with
respect to this Memorandum or its subject matter, then the Parties agree to reasonably cooperate with each other to
obtain such consent, authorization, approval or license or give such notice.
10. Waiver. Except with respect to Section 8 above, each Party hereby forever waives and releases any
and all claims, demands, or causes of action it may have, known or unknown, against the other in any way related to
this Memorandum.
11. Miscellaneous.
a. This Memorandum shall be exclusively governed by and construed in accordance with the
laws of Illinois, excluding its choice or conflict of law principles. All disputes and claims relating to this
Memorandum not resolved between the Parties shall be resolved exclusively by binding arbitration applying Illinois
law and administered by the International Institute for Conflict Prevention & Resolution in accordance with its
arbitration rules, unless a different arbitrator is mutually agreed upon by the parties. The place of any such arbitration
shall exclusively be Evanston, IL.
b. The Parties are and shall be independent contractors and this Memorandum shall not be
construed to create any relationship of partnership, joint venture or other similar relationship. Neither Party shall be
liable for any failure of or delay in the performance of this Memorandum for the period that such failure or delay is
due to force majeure, including: war, terrorism, riots, fire, flood, tornado, earthquake, lightning, other acts of God,
explosion, strikes, labor disputes, acts of state or governmental action prohibiting or impeding any party from
performing its respective obligations hereunder, or any other reason beyond the reasonable control of such Party. In
no event and under no theory of liability shall either Party be liable to the other Party for incidental, indirect,
consequential or special damages, or for more than the lesser of its insurance coverage and $1,000,000.
c. This Memorandum constitutes the entire understanding of the Parties with respect to its
subject matter and supersedes all prior agreements, written or oral, with respect thereto. This Memorandum may only
be amended, modified or supplemented in writing signed by each Party; provided, however, that Northwestern may
unilaterally amend this Memorandum in order to reflect any applicable law, rule, regulation or licensing requirement,
or change thereof, and shall give the City written notice thereof. This Memorandum shall equally apply to any
successor or permitted assign of any Party. No Party may assign or delegate its rights or obligations hereunder
without the prior written consent of the other Party. This Memorandum does not confer any right, benefit or remedy
upon any individual, entity or municipality that is not a Party hereto. If any provision of this Memorandum is
determined to be invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect any
other provision of this Memorandum, and the Parties shall negotiate in good faith to modify this Memorandum so as
to effect the original intent of the Parties as closely as possible. No failure or delay in exercising any right or remedy
shall be a waiver thereof. No waiver shall be effective unless in writing and signed by the party so waiving. This
Memorandum may be executed in counterparts and delivered by electronic means (fax, email, docusign).
[Signature pages follow]
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[SIGNATURE PAGE TO LINCOLN BEACH MOU]
IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding as of the Effective
Date.
NORTHWESTERN UNIVERSITY
By: ____________________________
Name: Craig Johnson
Title: Senior Vice President for Business and Finance
THE CITY OF EVANSTON
By: ____________________________
Name: Wally Bobkiewicz
Title: City Manager
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For City Council Meeting of July 8, 2019 Item A21
Resolution 75-R-19, Accepting Grant Funds from IHDA for Abandoned Housing
For Action: Accept and Place on File
Accept and Place on File
To : Chairman and Members of the Administrative & Public Works Committee
From: Ike C. Ogbo, Interim Director, Health & Human Services Department
Subject: Resolution 75-R-19, Accepting a Grant from the Illinois Housing
Development Authority's Abandoned Residential Property Municipal Relief
Program
Date: July 1, 2019
Recommended Action:
Staff recommends City Council adoption of Resolution 75-R-19, accepting a grant from
the Illinois Housing Development Authority (IHDA) Abandoned Residential Property
Municipal Relief Program.
Funding Source:
Illinois Housing Development Authority (IHDA) has provided $75,000 in funding to
address property maintenance issues at registered vacant properties. Funds will be
provided through an account approved by IHDA.
Livability Benefits :
Health and Safety: Improve Health Outcomes
Summary:
The City of Evanston has been awarded $75,000 to use as funds to assist with the
maintenance and demolition of abandoned properties. These funds are provided by the
State of Illinois and facilitated through the Illinois Housing Development Authority
(IHDA).
The recent demolitions of the long neglected vacant buildings previously locate d at
1729 Dodge and 2020 Green Bay were funded by this grant.
Memorandum
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Funds will be used to address vacant housing for specific activities such as:
a) Cutting of neglected weeds or grass
b) Trimming of trees or bushes and removal of nuisance bushes and trees
c) Extermination of pests or prevention of the ingress of pests
d) Removal of garbage, debris and graffiti
e) Boarding up, closing off or locking windows or entrances or otherwise making the
interior of the building inaccessible to the general public
f) Surrounding part or all of an abandoned residential property’s underlying parcel
with a fence or wall or otherwise making part or all of the abandoned residential
property’s underlying parcel inaccessible to the general public
g) Demolition of abandoned residential property
h) Rehabilitation of abandoned residential property
Attachments
Resolution 75-R-19
Funding Agreement
Incumbency Certificate
Evanston’s Vacant Property List
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7/1/2019
75-R-19
A CORPORATE RESOLUTION ACCEPTING A GRANT FROM THE
ILLINOIS HOUSING DEVELOPMENT AUTHORITY’S ABANDONED
RESIDENTIAL PROPERTY MUNICIPAL RELIEF PROGRAM
WHEREAS, the City of Evanston (the “Sponsor”) has been awarded a
grant of seventy-five thousand dollars ($75,000) (the “Grant”) from the Illinois Housing
Development Authority (the “Authority”) program administrator of the Abandoned
Residential Property Municipal R elief Program (the “Program”), as that Program is
authorized by Section 7.31 of the Illinois Housing Development Act, 20 ILCS 3805/1 et
seq. and the rules promulgated under the Act codified at 47 Ill. Adm. Code 381, as
may be amended from time to time.
THEREFORE BE IT RESOLVED, that the Sponsor shall enter into the
Agreement with the Authority wherein the Authority agrees to make the Grant to the
Sponsor, which shall be used by the Sponsor to assist with the maintenance and
demolition of abandoned proper ties within the Recipient’s area, all in accordance with
the terms and conditions set forth in the Agreement.
FURTHER RESOLVED, that Wally Bobkiewicz as City Manager of the
Sponsor is hereby authorized and empowered to execute and deliver in the name of o r
on behalf of the Sponsor the Agreement and any and all amendments, modifications
and supplements thereto, and to execute and deliver such additional documents,
instruments and certificates, including the Incumbency Certificate attached as Exhibit
A, as may be necessary or desirable for the Sponsor to perform its obligations under
the Agreement.
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75-R-19
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FURTHER RESOLVED, that the City Manager be and hereby is
authorized and directed to take such additional actions, to make further
determinations, to pay such costs and to execute and deliver such additional
instruments (including any amendments, Agreements or supplements) as he or she
deems necessary or appropriate to carry into effect the foregoing resolutions.
FURTHER RESOLVED, that the Sponsor hereby ratifies, authorizes and
confirms and approves all documents and instruments executed in connection with the
Grant and the Agreement, including those acts taken prior to the date hereof.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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75-R-19
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Exhibit A
INCUMBENCY CERTIFICATE
The following named individuals have been duly appointed and/or elected and are now
fulfilling the office set forth after his name, with all the powers attached thereto; the
signature after his name is the genuine signature of such individual:
Name: Office: Signature:
Stephen H. Hagerty Mayor __________________
Devon Reid City Clerk __________________
Wally Bobkiewicz City Manager .
Dated: _________, 2019
City of Evanston, an Illinois municipal corporation
By:
_________________________
Devon Reid, City Clerk
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51592 - APP Funding Agreement
PROGRAM FUNDING AGREEMENT
This PROGRAM FUNDING AGREEMENT (this “Agreement”), made and entered
into as of the ___ day of _____________, 2019, by and between CITY OF EVANSTON, an
Illinois unit of local government (“Recipient”) and the Illinois Housing Development Authority
(the “Authority”) a body politic and corporate established pursuant to the Illinois Housing
Development Act, 20 ILCS 3805/1 et seq., as amended from time to time (the “IHDA Act”).
W I T N E S S E T H:
WHEREAS, pursuant to authority under Section 7.31 of the IHDA Act and the rules
promulgated thereunder and codified at 47 Ill. Adm. Code 381 (the “Rules”), the Authority may
provide Funds to municipalities, counties and land banks in Illinois participating in the
Abandoned Residential Property Municipality Relief Program for the maintenance and
demolition of abandoned properties; and
WHEREAS, the Authority has issued, and the Recipient has accepted, that certain
Conditional Commitment Letter (together with any amendments thereto, the “Commitment”),
pursuant to which the Authority has agreed to provide funds to the Recipient in an amount not to
exceed Seventy-Five Thousand and 00/100 Dollars ($75,000.00) (the “Funds”) and Recipient
will use the Funds for Eligible Uses in connection with maintenance and demolition of
Abandoned Residential Property within the Recipient’s jurisdiction (the “Project”) and for no
other purpose; and
WHEREAS, as an inducement to the Authority to provide the Funds, the Recipient
agrees to enter into this Agreement and consents to be regulated and restricted by the Authority
as provided in this Agreement, the IHDA Act and the Rules.
NOW, THEREFORE, the parties hereto agree as follows:
1. Incorporation. The foregoing recitals are made a part of this Agreement.
2. Act and Regulations. The Recipient agrees that at all times its acts regarding the
Project shall comply with the applicable provisions of the IHDA Act and the Rules.
3. Definitions:
“Abandoned Property Program” shall mean the Abandoned Residential Property
Municipal Relief Program authorized by Section 7.31 of the IHDA Act and the Rules.
“Abandoned Residential Property” shall have the meaning ascribed to it in the
Rules.
“Application” shall mean the application for the Funds completed by the
Recipient.
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“Business Day” shall mean any day other than (i) a Saturday or Sunday, or (ii) a
day on which the Authority is authorized or obligated by law to be closed.
“Closing Date” shall mean the date upon which all requirements set forth in the
Commitment have been satisfied. This Agreement shall be dated as of the Closing Date
and shall become effective as of the Effective Date.
“Commitment” shall mean that certain Conditional Commitment Letter by the
Authority and accepted by the Recipient dated as of May 24, 2019.
“Disbursements” shall mean the Funds that may be disbursed to the Recipient
after the Closing Date.
“Effective Date” shall mean August 2, 2019.
“Eligible Uses” shall have the meaning ascribed to it in the Rules.
“Fund Documents” shall mean the Application, this Agreement, the Commitment
and any and all other documents evidencing or governing the Funds.
“Quarterly Disbursements” shall mean that portion of the Funds that may be
disbursed to the Recipient after the Closing Date for reimbursement in connection with
expenses for Eligible Uses incurred by the Recipient as detailed on the Recipient’s
Quarterly Disbursement Statements.
“Termination Date” shall mean the date which is two (2) years after the Effective
Date.
4. Commencement. The term of this Agreement shall commence on the Effective
Date and, unless terminated earlier pursuant to the provisions herein, shall terminate on the
Termination Date. No disbursement shall be made under this Agreement after the Termination
Date. Any Funds disbursed to the Recipient but not expended by the Recipient as of the
Termination Date shall be returned to the Authority within five (5) Business Days after the
Termination Date.
5. Project Requirements. In connection with the Project, the Recipient shall
perform functions that include, but may not be limited to, the following:
a. Report data-points and financials to Authority, as set forth herein.
b. Use funds for Eligible Uses as ascribed in Rules.
c. Recipient is not barred from receiving funds under any federal program or
any program of the state. In addition, Recipient is not delinquent in the payment of any
debt to the State of Illinois (or if delinquent has entered into a deferred payment plan to
pay the debt), and Recipient and its affiliates acknowledge the Authority may declare this
Agreement void if this certification is false or if Recipient or an affiliate later becomes
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delinquent and has not entered into a deferred payment plan to pay off the debt.
d. Recipient has satisfied and will continue to satisfy all terms, conditions,
and covenants of and has not suffered or will suffer any event of default of any
agreement, contract or requirement of the Authority, HUD, the State, or any political
subdivision thereof.
e. Recipient has not been convicted of bribery or attempting to bribe an
officer or employee of the State in that officer’s or employee’s official capacity; nor has
it made an admission of guilt of such conduct which is a matter of record but has not been
prosecuted for such conduct. In addition, if Recipient has been convicted of a felony, as
least five (5) years have passed after the date of completion of the sentence for such
felony, unless no person held responsible by a prosecutor’s office for the facts upon
which the conviction was based continues to have any involvement with the business.
f. Recipient will at all times, in the performance of this Agreement, comply
with all applicable federal, state, and local laws and regulations.
g. Recipient shall obtain a fidelity bond coverage or honesty insurance in an
amount that is at least equal to the lesser of (a) the Funds awarded, or (b) $100,000.00
with the Authority named as an additional insured.
h. Recipient shall provide ACH deposit instructions for the Bank Account (as
defined in Paragraph 8.f hereof).
i. Recipient shall perform any other functions that the Authority may
reasonably require.
The Authority reserves the right to assess the Recipient’s performance of the Project at all
times throughout the term of this Agreement. If the Authority determines, in its sole discretion,
that the Recipient’s performance of the Project is not satisfactory or that the Project is not
yielding satisfactory results for the operation of the Abandoned Property Program, the Authority
shall have the right to terminate this Agreement pursuant to Paragraph 11 hereof.
6. Additional Covenants. The Recipient further certifies under oath, covenants and
agrees that, to the best of Recipient’s knowledge, information and belief to the following:
a. that Recipient is an eligible recipient of the Funds based on Section
381.201 of the Rules;
b. that all properties within the definition of Project as defined herein are
Abandoned as defined in Section 381.202 of the Rules;
c. that the wages to be paid to all laborers and mechanics employed in
connection with the Project shall be not less than the prevailing wage rates (“Prevailing
Wages”) as provided for under the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq.
and Recipient shall require that all contractors and subcontractors in connection with the
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4
Project require the payment of Prevailing Wages;
d. that Recipient will comply with all federal, state and local laws, including,
but not limited to, historical preservation, environmental and lead based paint laws and
regulations; and
e. that any and all third-party vendors procured by the Recipient in
connection with the Project have been procured within applicable laws and regulations.
7. Certifications.
a. That all representations and warranties of the Recipient contained in this
Agreement and the other Fund Documents are true, accurate and complete as of the date
hereof and shall be true, accurate and complete at the time of the Disbursement;
b. that the Funds shall be used only for the purposes described in this
Agreement;
c. that the award of Funds is conditioned upon the certifications as set forth
in this Paragraph 7.
8. Disbursement of Funds. Provided that adequate funds have been appropriated or
directed to the Authority to fulfill its obligations under this Agreement, the Authority will
authorize the Disbursements as follows:
a. Quarterly Disbursements. Within ten (10) calendar days of the end of
each quarter, commencing with the first full quarter ending after the Effective Date, the
Recipient shall provide the Authority with a detailed accounting of all expenses incurred
by the Recipient for Eligible Uses (the “Quarterly Disbursement Statement”), as set forth
in Paragraph 8.d hereof, on a form supplied by the Authority which must be satisfactory
to the Authority in its sole and absolute discretion. Provided that the Authority approves
of the Quarterly Disbursement Statement, the Quarterly Disbursement will be disbursed
within forty-five (45) days of the Authority’s receipt of the Quarterly Disbursement
Statement. Notwithstanding anything to the contrary contained herein, each Quarterly
Disbursement shall also be based on the Recipient’s performance under the Abandoned
Property Program to date and the Recipient’s continued willingness to perform.
Notwithstanding anything to the contrary contained herein, the Authority reserves the
right, in its sole and absolute discretion, to increase, decrease or eliminate the Funds to
the Recipient and the Authority has the right to modify the expenditure timeline as set
forth herein.
b. Rejection of Disbursement Statement. If the Authority rejects the
Recipient’s Quarterly Disbursement Statement, the Authority shall give its reasons for
such rejection in a written notice to Recipient as provided in Paragraph 20 hereof and
the Recipient shall have five (5) Business Days from the date of receipt of the rejection
notice, or within such further time as the Authority in its sole discretion permits, to cure
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5
any defects in the documents submitted and, provided the cure is accepted by the
Authority, additional Disbursements may be made to the Recipient. If the Recipient fails
to cure any defects to the Authority’s satisfaction, the Authority may declare a default
under this Agreement, effective upon notice to the Recipient, and shall have the remedies
available to it as set forth in Paragraph 11 hereof.
c. Disbursement Statements. Each Quarterly Disbursement Statement shall
include:
(i) A complete and accurate Abandoned Property Program-
Cumulative Accounting of the expenses occurring on or after January 1, 2017
through the end of that respective quarterly reporting period for Eligible Uses
incurred by the Recipient on a form supplied by the Authority.
(ii) Evidence and back-up documentation of expenses for Eligible
Uses, including, but not limited to, receipts, ledgers, invoices, before and after
pictures, addresses or geographic coordinates, and number of abandoned
residential properties served.
(iii) Any and all other documents and showings reasonably requested
by the Authority or its counsel.
d. Documentation Retention. As set forth in Paragraph 12 hereof, Recipient
shall maintain copies of all documents substantiating expenditures made by Recipient in
connection with the Abandoned Property Program for a period of five (5) years after the
Termination Date. Recipient shall ensure that all books, records, and supporting
documents in relation to all expenses in connection with the Abandoned Property
Program are maintained at the address listed for the Recipient in Paragraph 20 hereof
and are available for inspection by the Authority upon the Authority’s request.
e. Bank Account for Disbursements. The Authority shall effectuate
Disbursements by transferring the Funds directly to a bank account (the “Bank
Account”), established at a bank or other financial institution (the “Bank”) selected by the
Recipient and acceptable to the Authority. Recipient shall provide evidence of the Bank
Account to the Authority on a form acceptable to the Authority and shall include ACH
instructions on a form acceptable to the Authority. Recipient shall be responsible for the
management of the Bank Account, and shall cause the Bank to provide the Authority
with copies of statements upon the Authority’s request. Any fees and costs charged or
incurred by Bank in connection with the Bank Account shall be paid by the Recipient.
9. Reporting Requirements. The Recipient shall provide quarterly reports to the
Authority within ten (10) calendar days of the end of each quarter, commencing with the first full
quarter ending after the Effective Date in accordance with Section 381.209 of the Rules. The
Recipient’s submission of the Quarterly Disbursement Statements as set forth in Paragraph 8
hereof will be sufficient to meet the reporting requirements under this Paragraph 9.
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10. Additional Covenants - Non-Discrimination.
a. The Recipient shall not, in the provision of services in connection
with the Project, or in any other manner, discriminate against any person on the
grounds of race, color, creed, religion, sex, age, disability, national origin, familial
or marital status, unfavorable military discharge or because the person is receiving
governmental rental assistance.
b. The Recipient shall comply with all of the provisions of Paragraph
13 of the IHDA Act, and all other provisions of federal, state and local law
relative to non-discrimination.
c. The Recipient agrees not to commit unlawful discrimination in
employment in Illinois as that term is used in the Illinois Human Rights Act (775
ILCS 5/1-101 et seq.) and rules applicable to public contracts, including equal
employment opportunity, refraining from unlawful discrimination The Recipient
agrees to comply with the applicable provisions of the Fair Housing Act (42 USC
3601 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), the
Illinois Environmental Barriers Act (410 ILCS 25), the Illinois Accessibility Code
(71 Ill.Adm. Code 400), and all other applicable state and federal laws concerning
discrimination and fair housing. The Recipient further agrees to take affirmative
action to ensure that no unlawful discrimination is committed.
d. The Recipient agrees and acknowledges that they are in
compliance with and will remain in compliance with all federal and State laws,
rules, and regulations required as a regular course of their business and pursuant
to IHDA Act, the Rules, and the Abandoned Property Program. The Recipient
agrees and acknowledges that it is its responsibility to determine which laws,
rules and regulations apply.
11. Violation of Agreement. Upon learning of a violation of any of the provisions of
this Agreement by the Recipient or if the Authority determines, in its sole discretion, that the
Recipient’s performance of the Project is not satisfactory or that the Project is not yielding
satisfactory results for the operation of the Abandoned Property Program, or if the Recipient
becomes insolvent, defunct, or commences bankruptcy proceedings, or should any director,
officer, employee or official of Recipient engage in fraud, willful misconduct or gross negligence
or misappropriate any funds, then the Authority may give written notice of such violation or
unsatisfactory performance to the Recipient, as provided in Paragraph 20 hereof. If such
violation or unsatisfactory performance is not corrected to the satisfaction of the Authority
within thirty (30) days after the receipt of such notice, or within such further time as the
Authority in its sole discretion permits, the Authority may declare a default under this
Agreement, effective upon notice to the Recipient the Authority may:
a. Recover the disbursed Funds, or such portion of the disbursed Funds as
are, in the sole judgment of the Authority, related to the violation of this Agreement;
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7
b. Terminate this Agreement; and
c. Exercise such other rights or remedies as may be available to the
Authority under this Agreement, at law or in equity.
No waiver by the Authority of any breach of this Agreement shall be deemed to be a
waiver of any other existing or subsequent breach of this Agreement. No delay in exercising,
failure to exercise, or incomplete exercise by the Authority of any right under this Agreement
shall operate as a waiver of such right or any other right. The Authority’s remedies are
cumulative and the exercise of one remedy shall not be deemed an election of remedies, nor
foreclose the exercise of the Authority’s other remedies.
Notwithstanding the foregoing thirty (30) day cure period for violations of the
Agreement, the cure period for Requests for Disbursements shall be as set forth in Paragraph 8
hereof.
12. Monitoring of Project. The Authority, the Auditor General and the Attorney
General, and their respective agents or representatives (collectively, the “Auditor”) shall have the
right at any time from the Closing Date through five (5) years after the Termination Date, upon
notice to the Recipient to inspect the books and records of the Recipient relating to the Project
completed during the Project. Recipient shall make available this Agreement and all books,
records and supporting documents related to this Agreement for review and audit by the Auditor.
Recipient shall cooperate fully with any audit conducted by the Auditor and shall permit the
Auditor full access to all relevant materials. The required documentation may include, but is not
limited to, a copy of the municipality's or county's Application to the Authority; all records
relating to the Eligible Uses under the Program, as set forth in Section 381.203 of the Rules; and
any other documentation required by the Auditor. Recipient further agrees that the failure of the
Recipient to maintain the books, records, and supporting documents required by this Paragraph
12 shall establish a presumption in favor of the State of Illinois and the Authority for the
recovery of any funds paid by the State of Illinois or the Authority under this Agreement for
which adequate books, records and supporting documentation are not available to support their
purported disbursement.
13. Indemnification of the Authority. Recipient agrees to defend and indemnify
and hold harmless the Authority from and against any and all damages, including, but not limited
to, any past, present or future claims, actions, causes of action, suits, demands, liens, debts,
judgments, losses, costs, liabilities and other expenses, including, but not limited to, reasonable
attorneys’ fees, costs, disbursements, and other expenses, that the Authority may incur or suffer
by reason of or in connection with the Project, including without limitation the execution of the
Fund Documents and the provision of the Funds. Recipient further agrees that the Authority, if it
so chooses, shall have the right to select its own counsel with respect to any such claims. The
obligations of Recipient under this Paragraph 13 shall survive the provision of the Funds.
14. Drug-Free Workplace. If applicable, Recipient agrees to comply with the Drug
Free Workplace Act (30 ILCS 580/1 et seq.). The Recipient’s Drug Free Workplace
Certification (form of which is attached hereto as Exhibit A) is made a part of this Agreement.
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8
15. Amendment of Agreement. This Agreement shall not be altered or amended
except by a written instrument signed by the parties to it.
16. Partial Invalidity. The invalidity of any clause, part or provision of this
Agreement shall not affect the validity of its remaining portions.
17. Binding on Successors. This Agreement shall bind, and the benefits shall inure
to, the respective parties hereto, their legal representatives, executors, administrators, successors
in office or interest and assigns, provided that the Recipient may not assign this Agreement, its
right to the Funds proceeds or any of its obligations under this Agreement without the prior
written approval of the Authority.
18. Gender. The use of the plural in this Agreement shall include the singular; the
singular shall include the plural; and the use of any gender shall be deemed to include all
genders.
19. Captions. The captions used in this Agreement are inserted only as a matter of
convenience and for reference and in no way define, limit or describe the scope or the intent of
any provision of the Agreement.
20. Notices. Any notice, demand, request or other communication that any party may
desire or may be required to give to any other party under this Agreement shall be given in
writing, at the addresses set forth below, by any of the following means: (a) personal service; (b)
overnight courier; or (c) registered or certified United States mail, postage prepaid, return receipt
requested.
If to the Authority:
Illinois Housing Development Authority
111 East Wacker Drive, Suite 1000
Chicago, Illinois 60601
Attention: Legal Department
If to Recipient:
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Attention: The Honorable Stephen H. Hagerty
Such addresses may be changed by notice to the other party given in the same manner as
provided in this Paragraph 20. Any notice, demand, request or other communication sent
pursuant to subparagraph (a) shall be served and effective upon such personal service. Any
notice, demand, request or other communication sent pursuant to subparagraph (b) shall be
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9
served and effective one (1) Business Day after deposit with the overnight courier. Any notice,
demand, request or other communication sent pursuant to subparagraph (c) shall be served and
effective three (3) Business Days after proper deposit with the United States Postal Service.
21. Counterparts. This Agreement may be executed in counterparts, and each
counterpart shall, for all purposes for which an original of this Agreement must be produced or
exhibited, be the Agreement, but all such counterparts shall constitute one and the same
instrument.
[REMAINDER OF PAGE INTENTIONALLY BLANK; SIGNATURE PAGE FOLLOWS]
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51592- APP Funding Agreement Signature Page
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their authorized officers.
RECIPIENT:
CITY OF EVANSTON,
an Illinois unit of local government
By:
Name:
Title:
ILLINOIS HOUSING DEVELOPMENT
AUTHORITY
By: _________________________________
Name: _________________________________
Its: _________________________________
Exhibit A: Drug-Free Work Place Certification
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EXHIBIT A
DRUG FREE WORK PLACE CERTIFICATE
STATE OF ILLINOIS
This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free
Workplace Act, effective January 1, 1992, requires that no Recipient or contractor shall receive a
Funds or be considered for the purposes of being awarded a contract for the procurement of any
property or services from the State unless that Recipient or contractor has certified to the State
that the Recipient or contractor will provide a drug free workplace. False certification or
violation of the certification may result in sanctions including, but not limited to, suspension of
contract or Funds payments, termination of the contract or Funds and debarment from
contracting or Funds opportunities with the State for at least one (1) year but not more than five
(5) years.
For the purpose of this certification, “Recipient” or “contractor” means a corporation,
partnership, or other entity with twenty-five (25) or more employees at the time of the issuing of
the Funds, or a department, division, or other unit thereof, directly responsible for the specific
performance under a contract or Funds of $5,000 or more from the State.
The contractor/Recipient certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance, including cannabis, is prohibited in the
Recipient's or contractor's workplace;
(2) Specifying the actions that will be taken against employees for violations of such
prohibition; and
(3) Notifying the employees that, as a condition of employment on such contract or
Funds, the employee will:
A. abide by the terms of the statement; and
B. notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the Recipient's or contractor's policy of maintaining a drug free workplace;
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(3) any available drug counseling, rehabilitation, and employee assistance programs;
and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by paragraph (a) hereof to each employee
engaged in the performance of the contract or Funds and posting the statement in a prominent
place in the workplace.
(d) Notifying the contracting or Funding agency within ten (10) days after receiving notice
under subparagraph (3) of paragraph (a) hereof from an employee, or otherwise receiving actual
notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by, any employee who is so convicted, as required by
Section 5 of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling,
treatment, and rehabilitation is required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR
SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE
DESIGNATED ORGANIZATION.
CITY OF EVANSTON,
an Illinois unit of local government
By: _____________________________
Name: _____________________________
Title: _____________________________
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VACANT LIST, EVANSTON
ADDRESSES
Asbury 1308
Asbury 1908
Ashland 1721
Brown 1834
Brummel 715 Unit 1
Brummel 739
Callan 125 Unit 1E
Callan 414
Cleveland 2101
Darrow 1620
Darrow 1935
Darrow 2107
Dempster 1811
Dobson 1312
Dodge 2020
Dodge 2046
Elgin 2625
Elmwood 1234 Unit 3C
Emerson 1715
Emerson 1824
Emerson 1912
Emerson 1925
Emerson 2100
Florence 541
Forestview 2230
Fowler 1124
Green Bay 2020
Greenleaf 1615
Greenwood 1817
Grey 1416
Grey 1802
Grey 1825
Grey 2023
Hartrey 1132
Hartrey 1911
Hartrey 1937
Hastings 2403
Hovland 1711
Hovland 1808
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Jackson 1931
Lemar 1826
Leon 1239
Leonard 1411
Main 2016
McDaniel 1319
McDaniel 1639
Monroe 1113
Monroe 1210
Monticello 810
Mulford 1224
Oak 1501 Unit 206
Oak 1740 Unit 406
Oakton 625
Orrington 1906
Reba 705
Seward 1800
South 1118
Stewart 2637
Wesley 748
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For City Council Meeting of July 8, 2019 Item A23
Ordinance 58-O-19, Amending City Code Section 11-2-11 Immobilization Program
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 58-O-19, Amending Section (C) of Title 11, Chapter 2,
Schedule 11 “Immobilization Program”
Date: May 27, 2019
Recommended Action:
Staff recommends City Council adoption of Ordinance 58-O-19, amending Section (C)
of Title 11, Chapter 2, Schedule 11 “Immobilization Program,” changing the amount of
time a vehicle is immobilized before it is towed and impounded. This ordinance will
increase the time limit from 24 hours to 48 hours.
Funding Source:
N/A
Livability Benefit:
Innovation & Process: Support local government best practices and processes
Summary:
Currently, when a vehicle is immobilized via a boot or Barnacle, the owner of the vehicle
has 24 hours to remit payment for the associated unpaid parking tickets, as well as the
immobilization fee. If no payment is made, the vehicle is towed and impounded by North
Shore Towing. Ordinance 58-O-19 will give the vehicle owner 48 hours to remit
payment, thus giving them an extra day to come up with the necessary funds to cover
the cost of unpaid parking tickets and immobilization fee.
Background:
Neighboring municipalities vary on their immobilization grace periods, but all fall within
1-3 days. The Villages of Skokie and Morton Grove have a 72-hour grace period, while
the City of Chicago has a 24-hour grace period. Longer grace periods allow the vehicle
owners more time to pay fines and fees, but a longer grace period also allows for more
opportunity for boots and Barnacles to be tampered with. Longer grace periods also
Memorandum
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take a toll on the battery life of the Barnacles. The average battery life for a deployed
Barnacle is 3-5 days, with that being shorter in times of cold weather. Parking Services
has received complaints from residents about immobilized cars being on their street for
long periods of time. With a longer grace period, this type of complaint may increase.
Currently, Parking Services has 12 Barnacles, and averages approximately 2-3
deployments per day. A longer grace period may result in a shortage of available
Barnacles if they are not removed and returned in a timely manner. Staff concludes that
a 48-hour grace period is a happy medium to minimize negative impacts to both
residents and the immobilization program as a whole.
Attachments:
Ordinance 58-O-19
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5/24/2019
58-O-19
AN ORDINANCE
Amending City Code 11-2-11, “Immobilization Program” to Extend the
Time Period Provided to the Owner Prior to the Vehicle Being Towed
and Impounded
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 11-2-11(C) titled “Immobilization Program”within
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
(C) Upon immobilization of an eligible vehicle, a notice will be affixed to the vehicle in a
conspicuous place. Such notice will warn that the vehicle is immobilized and that any
attempt to move the vehicle may result in its damage. The notice will also state that the
unauthorized removal of or damage to the immobilizing restraint is a violation of
Subsection (H) of this Section. The notice will also provide information specifying how
release of the immobilizing restraint may be had, and how the registered owner may
obtain an immobilization hearing. If the restraint has not been released within
forty-eight (48)twenty-four (24) hours of its placement, the restraint will be released
and the vehicle towed and impounded.
SECTION 2:All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3:If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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58-O-19
SECTION 4:Ordinance 58-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5:The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
~2~
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For City Council Meeting of July 8, 2019 Item A24
Ordinance 66-O-19, Amending City Code - Parking Payment Methods
For Introduction
Memorandum
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 66-O-19, Amending Portions of the Parking City Code
Regarding Payment Methods
Date: June 17, 2019
Recommended Action:
Staff requests City Council adoption of Ordinance 66-O-19, amending portions City
Code Chapter 10, Sections 5 and 11 to properly reflect all parking payment methods
and zones. The City of Evanston offers a variety of parking options (single space
meters, multi-space pay stations, and ParkEvanston App), as well as payment options
(coins, cash, credit card, web-based applications/wallet) and the City Code must be
updated to reflect these changes.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Background:
Single space meters in Evanston originally were installed to only accept coin payments.
Currently all metered spaces on street or within off-street parking lots can accept
payments via coin, credit card or mobile application. In the fall of 2017, the City began
to remove its single space meters due to a constant need for repairs and replacement.
The City now offers an array of payment types that include single space meters, pay
stations, and mobile app. The City Code currently only refers to payment by coins in
single-space meters that are located directly adjacent to the parking spot, and should be
updated to refer to the variety of parking options that are offered throughout the City.
Attachments:
Ordinance 66-O-19
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6/20/2019
6/24/2019
66-O-19
AN ORDINANCE
Amending Portions of the City Code Amending the City Parking Code
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 10-5-1, “Parking Meter Zones,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
10-5-1. - PARKING METER ZONES ESTABLISHED.
(A) Parking meter zones are hereby established upon those streets or parts of
streets described in Schedule XII, Section 10-11-12 of this Title, in which zones
the parking of vehicles upon streets shall be regulated by single space parking
meters, multi-space pay stations or web-based payments upon the days and
between the hours specified in said Schedule.
(B) The City Manager, traffic engineer, or other person designated by the City
Manager is hereby authorized, subject to the approval of the City Council by
amendment of Schedule XII, to establish parking meter zones at other locations
upon those streets or parts of streets where it is determined upon the basis of an
engineering and traffic investigation that the installation of parking meters, pay
stations or web-based payments shall be necessary to aid in the regulation,
control and inspection of the parking of vehicles.
SECTION 2: City Code Section 10-5-2, “Installation of Parking meters,” of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
10-5-2. - INSTALLATION OF PARKING METERS AND PAY STATIONS.
(A) The traffic engineer Parking Manager shall may install parking meters and pay
stations in the parking meter zones established as provided in this Chapter upon
the curb immediately adjacent to each designated parking spaces. Said meters
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shall be capable of being Parking payments shall be operated, either
automatically or mechanically, upon the deposit therein of United States
currency, for the full period of time for which parking is lawfully permitted in any
such parking meter zone or, in lieu thereof, for the periods of time, upon the
deposit therein of a coin or coins of United States currency as specified in
Schedule XII, Section 10-11-12 of this Title. Payment may also be made through
a web-based transaction for parking in designated parking areas.
(B) Each parking meter shall be so designated, constructed, installed and set that
upon the expiration of the time period registered, by the deposit of one or more
coins, as provided herein, the it will indicate by an appropriate signal that the
lawful parking meter period has expired, and during said period of time and prior
to the expiration thereof, will indicate the interval of time which remains of such
period. All parking options shall notify the user of the time when the lawful
parking session will expire.
(C) All Each parking meter options messaging, whether it be on parking meters, pay
stations or web-based transactions, shall bear thereon a legend indicating the
days and hours when the requirement to deposit pay coins funds therein shall
apply, the value of the coins to be deposited, and the limited period of time for
which parking is lawfully permitted in the parking meter zone in which such meter
is located.
SECTION 3: City Code Section 10-5-3, “Parking Meter Spaces,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
10-5-3. - PARKING METER SPACES.
(A) The traffic engineer Parking Manager shall designate the parking space(s)
adjacent to for each parking meter, pay station, or web-based payment area for
which such meter device is to be used by appropriate markings upon a sign, or
the curb and/or the pavement of the street. Parking meter spaces so designated
shall be of appropriate length and width so as to be accessible from the traffic
lanes of such street.
(B) No person shall park a vehicle in any such designated parking meter space
during the restricted or regulated time applicable to the parking meter zone in
which such meter is located so that any part of such vehicle occupies more than
one such space or protrudes beyond the markings designating such space,
except that a vehicle which is of a size too large to be parked within a single
designated parking meter zone shall be permitted to occupy two (2) adjoining
parking meter spaces when funds coins have been deposited paid in the parking
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meter, pay station or web-based application for each space so occupied as is
required in this Title for the parking of other vehicles in such space.
SECTION 4: City Code Section 10-5-4, “Deposit of Funds and Time
Limits,” of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
10-5-4. – DEPOSIT PAYMENT OF COINS FUNDS AND TIME LIMITS.
(A) No person shall park a vehicle in any parking space upon a street alongside of
and next to which a parking meter, pay station or web-based payment area has
been installed during the restricted and regulated time applicable to the parking
meter zone in which such meter is located unless funds a coin or coins of United
States currency of the appropriate denomination as provided by ordinance shall
have been deposited therein, or shall have been previously deposited therein for
an unexpired interval of time, and said meter has been placed in operation.
(B) No person shall permit a vehicle within his/her control to be parked in such
parking meter space during the restricted and regulated time applicable to the
parking meter zone in which such meter is located while the parking meter for
such space indicated by signal that the lawful parking time in such space has
expired. This provision shall not apply to the act of parking or the necessary time
which is required to deposit immediately thereafter the necessary funds a coin or
coins in such meter.
(C) No person shall park a vehicle in any such parking meter space for a consecutive
period of time longer than that limited period of time for which parking is lawfully
permitted in the parking meter zone in which such meter is located, irrespective
of the number or amounts of the funds coins deposited in such meter.
(D) The provisions of this Section shall not relieve any person from the duty to
observe other and more restrictive provisions of this Title and the Illinois Vehicle
Code prohibiting or limiting the stopping, standing or parking of vehicles in
specified places or at specified times.
SECTION 5: City Code Section 10-5-5, “Use of Slugs Prohibited,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
10-5-5. - USE OF SLUGS PROHIBITED.
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No person shall deposit or attempt to deposit in any parking meter or pay station
any slug, button or any other device or substance as substitutes for coins of United
States currency.
SECTION 6: City Code Section 10-5-6, “Tampering with Meter,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
10-5-6. - TAMPERING WITH METER OR PAY STATION.
No person shall deface, injure, tamper with, open or willfully break, destroy or impair
the usefulness of any parking meter or pay station.
SECTION 7: City Code Section 10-5-7, “Collection of Coins and
Dispositions Thereof,” of the Evanston City Code of 2012, as amended, is hereby
further amended to read as follows:
10-5-7. - COLLECTION OF COINS FUNDS AND DISPOSITION THEREOF.
The collection of coins funds from the operation of parking meters, pay stations and
web-based payments shall be under the supervision of the City Manager or his/her
designee and shall be deposited by him/her with the City collector. Net proceeds from
the operation of parking meters, pay stations and web-based payments, after payment
of the cost of meters and installation of the equipment thereof, and after payment of
maintenance, operation and supervision expenses, shall be used for the acquisition,
improvement and operation of public parking facilities, as the City Council may from
time to time authorize and direct.
SECTION 8: City Code Section 10-11-12, “Schedule XII; Parking Meter
Zones,” of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
10-11-12. – SCHEDULE XII; PARKING METER ZONES.
In accordance with Section 10-5-1 of this Title, parking meters, pay stations and
web-based payment applications shall have having the following rates, time limits, and
hours of operation are to be installed on for the following streets or portions of streets or
parking lots described below. Meter rates Rates, maximum parking time limits, and
hours of operation are to be in effect on all days except New Year's Day, the official
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Monday observance of Memorial Day, Independence Day, Labor Day, Thanksgiving
Day, and Christmas Day.
(A) Two (2) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50)
per hour, effective March 1, 2019 through December 31, 2019 and commencing
on January, 2020, the rate will be two dollars ($2.00) per hour, between the
hours of 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00
p.m. on Sundays:
SCHEDULE XII (A): PARKING METER ZONES
Street Name Side Of
Street
Block Or Blocks
Benson Avenue Both Church Street to Clark Street
Chicago Avenue Both Grove Street to Church Street
Church Street North Chicago Avenue to Oak Street
South Elmwood Avenue to Oak Street
South Benson Avenue to Maple Avenue
Clark Street Both Sherman Avenue to Benson Avenue
Benson to Maple Avenue
Davis Street Both Hinman Avenue to Maple Avenue
Both Maple Avenue to Ridge Avenue*
Grove Street Both Chicago Avenue to Elmwood Avenue
Both Elmwood Avenue to Maple Avenue*
Hinman Avenue West Davis Street to first alley south*
Lake Street North Sherman Avenue to first west alley*
Maple Avenue Both Grove Street to Church Street*
Oak Avenue East Davis Street to Church Street*
West Davis Street to alley north*
Orrington West Davis Street to Church Street
East Church Street to Clark Street
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Sherman Avenue Both Lake Street to Davis Street
East Greenwood Street to Lake Street*
Both Church Street to University Place
University Place South East Railroad to Maple Avenue
*Meters Zones become have 4hr limit from 5-9pm
(H) The following City-owned and -operated parking lots are hereby declared to be
parking meter zones for the maximum parking time limits, daily hours, and
amounts hereinafter stated:
SECTION 9: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 10: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 11: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
236 of 331
For City Council Meeting of July 8, 2019 Item A25
Ordinance 67-O-19, Amending City Code - Two Hour Parking on Lincoln Street
For Introduction
Memorandum
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 67-O-19, Amending City Code Section 10-11-18, Schedule
XVIII(F) to add Lincoln Street Parking Pilot Program
Date: June 17, 2019
Recommended Action:
The Transportation & Parking Committee recommends City Council adoption of
Ordinance 67-O-19, amending City Code Sections 10-11-10 to restrict parking on the
1600 block of Lincoln Street to two hours from 9:00 a.m. to 6:00 p.m. for a period of 6
months.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Background:
At the March 20th Transportation & Parking Committee it was recommended to change
the 1600 block of Lincoln Street from No Parking from 7:00 a.m. – 9:00 a.m. to two hour
limited parking from 9:00 a.m. – 6:00 p.m. Currently, the parking on this street becomes
very crowded with long term/all day parking at/after 9:00 a.m. Allowing for “2 hour only
parking“ from 9:00 a.m. to 6:00 p.m. will deter people from parking in the residential
location all day, and allow for better use for neighboring businesses and homes. The
pilot program will run between August 1, 2019 and February 1, 2020.
Attachments:
Ordinance 67-O-19
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6/20/2019
67-O-19
AN ORDINANCE
Amending Schedule XVIII(F) of City Code Title 10, Chapter 11, Section
18, Schedule XVIII(F) to add Lincoln Street Parking Pilot Program
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVIII(F), “District Six (6),” of Section 10-11-18 of
the Evanston City Code of 2012, as amended, is hereby further amended to include
the following:
SCHEDULE XVIII (F): RESIDENTS PARKING ONLY DISTRICTS
Asbury Avenue West Side Lincoln Street to Rosalie Street
Ashland Avenue East Side Colfax Street to Central Street
Broadway Avenue East Side Alley north of Central Street to Jenks
Street
Chancellor Street North Side Broadway Avenue to dead end (east)
Colfax Street North Side Poplar Avenue to Jackson Avenue
Colfax Street South Side Poplar Avenue to Ashland Avenue
Eastwood Avenue West Side Central Street to Livingston Street
Eastwood Avenue East Side Livingston Street to Jenks Street
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Jackson Avenue West Side Lincoln Street to Colfax Street
Jackson Avenue East Side Lincoln Street to golf course property
Jackson Avenue Both Sides Lincoln Street to Central Street
Jenks Street North Side Poplar Avenue to dead end (east)
Lincoln Street* North side Eastwood Avenue to Jackson Avenue
Lincoln Street* South side Poplar Avenue to Jackson Avenue
Livingston Street North side Poplar Avenue to dead end (east)
Poplar Avenue East side Livingston Street to Central Street
Poplar Avenue East side Alley south of Central Street to dead end
(south)
Rosalie Street Both Sides Jackson Avenue to Asbury Avenue
Woodbine Avenue West side Isabella Street to Livingston Street
The following residents are eligible to apply for and purchase permits for District Six
(6):
1. Those residents having a legal address on the streets or portions of streets listed
above.
*Between August 1, 2019, and February 1, 2020, parking on the 1600 block of
Lincoln Street is restricted to a maximum of two (2) hours between 9:00 a.m. and
6:00 p.m.
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SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
240 of 331
For City Council Meeting of July 8, 2019 Item A26
Ordinance 68-O-19, Amend City Code - Loading Zone at 602 Davis
For Introduction
Memorandum
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 68-O-19, Amending City Code Section 10-11-7, Schedule
VII(A) “Passenger Loading Zones, Public Carrier Stops and Stands” to
Add a Loading Zone at 602 Davis Street
Date: June 17, 2019
Recommended Action:
The Transportation & Parking Committee recommends City Council to adopt Ordinance
68-O-19, amending City Code Section 10-11-7 – Schedule VII(A) adding a 15 minute
passenger loading zone at 602 Davis Street.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Background:
At the March 20th Transportation & Parking Committee it was recommended to change
the last parking space to the east on the south side of Davis Street just before Chicago
Avenue to a 15 minute loading zone. The Committee raised some concerns about the
visibility with truck loading, but as it is already being used as a legal space it meets all of
the necessary requirements to be an effective loading zone. This request was made by
two businesses, Patisserie Coralie and Gather (the two businesses on the south east
side of Davis). The loading zone would not be specific to the aforementioned
businesses; any neighboring business would also benefit from the loading zone. Most
businesses will have trucks transporting goods, while Gather would have young children
being dropped off or picked up for classes.
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Attachments:
Ordinance 68-O-19
242 of 331
6/20/2019
68-O-19
AN ORDINANCE
Amending City Code Section 10-11-7, Schedule VII(A),
“Passenger Loading Zones, Public Carrier Stops and Stands,”
to Add a Loading Zone at 602 Davis Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-7(A), Schedule VII(A), “Passenger Loading
Zones, Public Carrier Stops and Stands,” of the Evanston City Code of 2012, as
amended, is hereby further amended by adding the following:
Davis Street Entrance to 602 Davis Street
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance 68-O-19 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 68-O-19 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 68-O-19 that
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can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 68-O-19 is severable.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
244 of 331
For City Council Meeting of July 8, 2019 Item A27
Ordinance 69-O-19, Amending City Code - Parking Zones
For Introduction
Memorandum
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 69-O-19, Amending City Code Sections 10-11-12, Parking
Zones
Date: June 17, 2019
Recommended Action:
The Transportation & Parking Committee recommends City Council adoption of
Ordinance 69-O-19, amending City Code Sections: 10-11-12(A) by adding both sides of
Greenwood Avenue from Sherman west to the alley as a 2 hour paid parking zone, and
10-11-12(F) by adding the west side of Sherman Court from Greenwood Avenue north
to the alley as a 12 hour paid parking zone.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Background:
At the March 20th Transportation & Parking Committee it was recommended to add
both sides of Greenwood Avenue from Sherman Avenue west to the alley, and the west
side of Sherman Court from Greenwood Avenue north to the alley as paid parking
zones. The business located at 807 Greenwood advised staff that the businesses and
customers that use his co-working office space are not able to find parking as the spots
are filled up with all day, non-paying vehicles.
Attachments:
Ordinance 69-O-19
245 of 331
6/21/2019
69-O-19
AN ORDINANCE
Amending Title 10, Chapter 11, Section 12 “Parking Zones”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 10-11-12(A), of the Evanston City Code of
2012, as amended, is hereby further amended to add portions of Greenwood Avenue,
and read as follows:
(A) Two (2) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50)
per hour, effective March 1, 2019 through December 31, 2019 and commencing
on January, 2020, the rate will be two dollars ($2.00) per hour, between the
hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through
Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays:
SCHEDULE XII (A): PARKING METER ZONES
Street Name Side Of
Street
Block Or Blocks
Greenwood Avenue Both Sherman Avenue west to the alley
SECTION 2: City Code Section 10-11-12(F), of the Evanston City Code of
2012, as amended, is hereby further amended to add portions of Sherman Court, read
as follows:
(F) Twelve (12) hour maximum parking limit at rate of fifty cents ($0.50) per hour:
SCHEDULE XII (F):
Street Name Side Of
Street
Block Or Blocks
Sherman Court
West Greenwood Avenue north to the alley
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SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: This Ordinance 69-O-19 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
SECTION 6: If any provision of this Ordinance 69-O-19 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 69-O-19 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 69-O-19 is severable.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
247 of 331
For City Council Meeting of July 8, 2019 Item A28
Ordinance 70-O-19, Scope of Authority of Hearing Officers
For Introduction and Action
To: Members of the Administration and Public Works Committee
From: Members of the Alternatives to Arrest Committee
Subject: Ordinance 70-O-19, Amending Portions of the City Code Regarding the
Scope of Authority of Hearing Officers
Date: July 8, 2019
Recommended Action:
The Alternatives to Arrest Committee recommends City Council adopt Ordinance 70-O-
19, amending portions of the City Code regarding the scope of authority of hearing
officers.
Background:
With the passage of Ordinance 159-O-18, “Amending Portions of the City Code
Incorporating Restorative Justice Practices for Minors”, changes are needed for City
Code Section 11-1-0, “Scope of Authority of Hearing Officers.”
A. Remove duplicative language from a portion of Subsection 11-1-19(F), “In all
cases where a finding of liability is made, the Hearing Officer shall offer to the
respondent the option of performing a number of community service hours not to
exceed a number commensurate in value to the otherwise imposable fine. If the
ordered community service hours are completed within one hundred twenty (120)
days, no fine may thereafter be imposed for that violation.”
B. Update Subsection 11-1-9(F)(3) to add the following language,
“Order, in addition to or in lieu of fines imposed or costs, the respondent to
perform a term of community service.”
Legislative History:
Approval of Ordinance 159-O-18 and Resolution 68-R-18
Attachment:
Ordinance 70-O-19
Memorandum
248 of 331
6/25/2019
70-O-19
AN ORDINANCE
Amending Portions of the City Code regarding the Scope of Authority
of Hearing Officers
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 11-1-9, “Scope of Authority of Hearing
Officers,” of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
11-1-9. - SCOPE OF AUTHORITY OF HEARING OFFICERS.
Hearing Officers will preside over adjudicatory hearings. The authority of a Hearing
Officer will encompass all acts necessary to conduct fair and impartial adjudicatory
hearings, including, but not limited to:
(A) Hear testimony and accept evidence that is relevant to the existence of the Code
violation.
(B) Administer oaths and affirmations to witnesses.
(C) Subject to City Code Section 11-1-10, at the request of any party or on the
Hearing Officer's own motion, issue subpoenas for the attendance of relevant
witnesses and/or the production of relevant books, records, or other information.
(D) Preserve the record of the hearing, including all exhibits and evidence admitted
into the record at the hearing.
(E) Issue a determination based upon a review of the notice of violation, citation,
ticket, or other charging document (any of which will constitute a "charging
document" under this Title) and on the evidence admitted, which determination
will be final for purpose of judicial review under the Illinois Administrative Review
Law, 735 ILCS 5/3 et seq. The determination will be in writing, will be signed by
the Hearing Officer, and will be designated as finding(s), decision and order.
(F) Upon finding a respondent liable for violating one or more Code provisions,
impose penalties as provided by the governing penalty provision; except,
however, that in no event will a Hearing Officer have authority to: 1) impose a
penalty of incarceration; or 2) impose a fine in excess of fifty thousand dollars
($50,000.00). When applicable, each day a code provision is found to have been
violated by the respondent, will constitute a separate offense, and each separate
offense subjects the respondent to the penalty provided by the governing penalty
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provision. In all cases where a finding of liability is made, the Hearing Officer
shall offer to the respondent the option of performing a number of community
service hours not to exceed a number commensurate in value to the otherwise
imposable fine. If the ordered community service hours are completed within one
hundred twenty (120) days, no fine may thereafter be imposed for that violation.
The Hearing Officer may also:
1. Tax administrative and/or enforcement costs and when applicable, tax
incurred by the City for effecting compliance with Code provision(s) for
which a respondent has been found liable.
2. Order, in addition to fines or costs, the respondent to comply with code
provision(s) found to have been violated, and, if appropriate, order the
respondent to post a compliance bond as provided by City Code
Subsection 11-1-16(B)(1).
3. Order, in addition to or in lieu of fines imposed or costs, the respondent to
perform a term of community service.
(G) Follow the policies, procedures and legislation set forth in this Code, except
where discretion is specifically vested in the Hearing Officer. A Hearing Officer is
authorized to waive the fine and/or costs that otherwise would be imposed upon
finding a respondent liable for one (1) or more Code violations when the Hearing
Officer specifically finds as a matter of fact that the violation(s) occurred under
such circumstances as to a reasonable person would constitute an excuse for
the violation(s).
(H) Rule upon motions, objections and the admissibility of evidence.
(I) Ask questions of the parties and witnesses to ensure the clarity and
completeness of the testimony and the record.
(J) Regulate the course of the hearing in accordance with this Chapter, the rules
adopted by the Chief Financial Officer or his/her designee for the conduct of
administrative hearings, and other applicable law.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: Ordinance 8-O-19 shall be in full force and effect after its
passage and approval.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
251 of 331
For City Council Meeting of July 8, 2019 Item A29
Ordinance 51-O-19, Adding Class R-1 to Liquor Code
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hugh DuBose, Assistant City Counsel
Subject: Approval to Amend City Code 3-4-6 “Classification and License Fees” to
Add Class R-1 to the Liquor Code
Date: June 4, 2019
Recommended Action:
The Liquor License Commissioner recommends City Council adoption of Ordinance 51-
O-19, amending City Code 3-4-6 “Classification and License Fees” to add Class R-1 to
the Liquor Code to allow for alcoholic beverage sales at Welsh-Ryan arena.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses
Summary:
Northwestern University, through its exclusive caterer Levy Catering, requested a
change to the Evanston Liquor Code to permit the sale of alcoholic beverages to
attendees of the Northwestern basketball games at Welsh Ryan Arena. The current R
liquor license covers the University area, but does not permit the sale of alcohol to
attendees of sporting events. This ordinance creates a new liquor license class that
permits the sale of alcohol at Welsh-Ryan arena. As drafted this ordinance only permits
the sale of alcohol at Welsh-Ryan and no other venue.
Legislative History:
At the May 8, 2019, Liquor Control Review Board meeting, Northwestern University
requested a proposed ordinance change to permit the sale of alcohol at the Welsh-Ryan
arena.
Alternatives:
N/A
-------------------------------------------------------------------------------------
Attachments:
Ordinance 51-O-19
Minutes of the May 8, 2019 Liquor Control Review Board Meeting
Memorandum
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5/3/2019
5/14/2019
51-O-19
AN ORDINANCE
Amending City Code 3-4-6 “Classification and License Fees” to Add
Class R-1 to the Liquor Code
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 3, Chapter 4, Section 6 “Classification and License
Fees” is amended for revisions to the Evanston City Code of 2012, as amended, and
the new revisions shall read as follows:
(R-1) CLASS R-1 licenses, which shall authorize the sale on the premises specified
of alcoholic liquor only for consumption upon the premises while food service is
available. Such licenses shall be issued only to facilities with a permanently
constructed seating capacity of not more than 8,000 and not less than 7,000
persons, designed and used for presentation of sporting events and other
activities, such as recreational activities and entertainment events, and includes
retail sales areas and r etail food dispensing outlets, including, but not limited to,
restaurant areas to accommodate liquor by the drink as well as food patronage ,
owned, operated and maintained by not for profit educational institutions within
the designated university areas. E stablishments holding Class R -1 licenses must
have some food service available when alcoholic liquor is being sold. The term
"university area" shall be as defined in Section 3-4-1 of this Chapter.
The applicant for the renewal only of such licenses may elect to pay the amount
herein required semiannually or annually. Such election shall be made at the time
of application.
The annual fee for such license shall be six thousand dollars ($6,000.00).
The total fee required hereunder for renewal applicants e lecting to make
semiannual payments, payable according to the provisions of Section 3-4-7 of this
Chapter, shall be six thousand three hundred dollars ($6.300.00).
No more than one (1) such license(s) shall be in force at any one (1) time. (Ord.
No. 51-O-19.)
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SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 51-O-19 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: Ordinance 51-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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DRAFT
Page 1 of 3
MINUTES
Liquor Control Board
Wednesday, May 8, 2019, 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner)
Members Absent: None
Staff Present: Hugh DuBose (Assistant City Attorney)
Others Present: Marion Macbeth; Dick Peach, Zuban Kammula, Scott Schwebel
Alderman Revelle
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
11:00 a.m.
NEW BUSINESS
Northwestern University- Levy Catering License
Northwestern University as well as Levy catering requested a change to the Evanston
Liquor Code to permit the sale of alcoholic beverages to attendees of the Northwestern
basketball games at Welsh Ryan Arena.
Attorney Hugh DuBose provided background. Northwestern arena currently holds a
Class R license, which allows for some alcohol sales on the campus at Northwestern, but
that class is not applicable to Walsh-Ryan Arena.
The city drafted an ordinance that creates a new class of licenses called R1 which would
permit the sale of alcohol at the Walsh-Ryan arena.
The City drafted the ordinance so that the ordinance only applies to Welsh Ryan Arena
and excludes other athletic and performance venues on Northwestern’s campus.
Specifically, the draft ordinance applies to venues with a seating capacity of not more
than 8,000 and not less than 7,000. Walsh-Ryan Arena is the only building on
Northwestern’s campus that meets this criteria.
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DRAFT
Page 2 of 3
Counsel for Levy Catering, Northwestern’s food and beverage service provider, Zuban
Kammula, indicated that they may have interest in extending this privilege to other
venues on Northwestern’s campus in the future, but for now, the idea is to see how it goes
with the basketball games at Welsh Ryan Arena. This draft ordinance is restricted to the
Walsh-Ryan arena intended for by-the-drinks sales inside the Walsh-Ryan arena. All of
the training and procedures that Levy employs at other venues both on and off
Northwestern’s campus will utilized at Welsh Ryan Arena. Levy has an exemplary
compliance record throughout the country.
Alderman Revelle noted that Northwestern is currently not permitted to hold professional
athletic events pursuant to the zoning code. If Northwestern would like to host tennis
tournaments, they will need to seek changes to the zoning code.
All voted in favor to moving this to council.
Colectivo – Sidewalk Café – Discussion only
Currently, the City of Evanston has a sidewalk cafe ordinance that restricts permanent
structures to be installed on the sidewalk. Colectivo has indicated that they would like to
add a permanent structure.
The restrictions on serving alcohol depend on the type of restaurant. Type 1 restaurants,
sit-down restaurants that must use reusable flatware and have wait staff, are permitted to
serve alcohol on their sidewalk café with a meal. Type 2 restaurants include all other
types of restaurants, such as counter-type restaurant with no wait staff and restaurants
that use biodegradable products to serve food, are not permitted to sell alcohol on their
sidewalk cafes.
Colectivo is a Type 2 restaurant and currently holds a liquor license.
In order to allow the Type 2 restaurants to serve alcohol in the sidewalk cafes, the side
walk café ordinance will need to be amended to allow Type 2 restaurants to serve alcohol
on their sidewalk cafes. If Colectivo’s permanent structure is approved, Colectivo would
like to serve alcohol in their sidewalk café. If Colectivo is allowed to serve alcohol, that
decision will affect those other license holders
The proposed course of action is to amend the sidewalk café ordinance to allow Type 2
restaurants to serve alcohol on the sidewalk cafes if they comply with the Type 1
restaurant rules concerning having wait staff and reusable dishware. Additionally, the
proposal would remove the requirement for Type 1 restaurants to only serve alcohol with
the service of a meal.
Colectivo rep, Scott Schwebel, discussed their sales incentive and their expectations in
acquiring such a license. Marion Macbeth reiterated that having a server would be ideal.
The group discussed concurrence that the Type 1 requirements imposed on the Type 2
restaurants that want to serve alcohol in their sidewalk cafes should be applied.
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DRAFT
Page 3 of 3
The board, recommended approval of the proposed changes to the Sidewalk Café
ordinance.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor, at 11:29 a.m. May 08, 2019.
Respectfully Submitted,
Hugh DuBose
Assistant City Attorney, Law Department
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For City Council Meeting of July 8, 2019 Item A30
Ordinance 62-O-19, Administrative Fee for Building Permit Cancellations
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building and Inspection Services Manager
Subject: Ordinance 62-O-19, Administrative Fee for Building Permit Cancellations
Date: June 24, 2019
Recommended Action:
Staff recommends adoption of Ordinance 62-O-19, amending portions of Ordinance
136-O-18 Permit Fee Schedule to assess a cancellation fee to all building permit
cancellations resulting in a refund request. Cancellation fee will be $25 for permits
issued with a permit fee of $150 or less and $50 for permits issued with a permit fee
greater than $150.
Funding Sources:
Fee Revenue to Building and Inspection Services – Building Permits (Account
100.21.2126.52080).
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Current Building Permit Fee Schedules do not address permit cancellations and
requests for refunds. The current policy is to refund the entire permit fee amount. The
administrative fee will help offset the cost of administering permits and issuing refunds.
Memorandum
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5/30/2019
62-O-19
AN ORDINANCE
Amending Ordinance 136-O-18 Regarding the City of Evanston
Permit Fee Schedule
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Ordinance 136-O-18, which established a Building
Permit Fee Schedule, attached hereto as Exhibit A and incorporated herein by
reference, is hereby amended and revised to add the following:
XX. PERMIT CANCELLATION
Cancellation of a Building Permit resulting in a refund request will be assessed a
cancellation fee of $25 for permits issued with a permit fee of $150 or less and
$50 for permits issued with a permit fee greater than $150. Cancellation fees will
be assessed on all permits issued by the Building & Inspection Services Division.
Requests shall include name, address, phone number or email address, permit
number and reason for cancellation of permit.
SECTION 2: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: If any provision of this Ordinance 62-O-19 or
application thereof to any person or circumstance is held unconstitutional or
otherwise invalid, such invalidity shall not affect other provisions or applications
of this Ordinance that can be given effect without the invalid application or
provision, and each invalid application of this Ordinance is severable.
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62-O-19
~2~
SECTION 4: Ordinance 62-O-19 shall be in full force and effect
after its passage and approval.
SECTION 5: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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62-O-19
~3~
EXHIBIT A
PERMIT FEE SCHEDULE
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For City Council Meeting of July 8, 2019 Item A31
Ordinance 62-O-19, Fee for Occupation of Public Way Permit Cancellations
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Dave Stoneback, Public Works Agency Director
Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Subject: Ordinance 62-O-19, Cancellation Fee for Occupation of Public Way Permit
Cancellations
Date: June 24, 2019
Recommended Action:
Staff recommends adoption of Ordinance 62-O-19, amending portions of Ordinance
136-O-18 Permit Fee Schedule to assess a cancellation fee to all building permit
cancellations resulting in a refund request. Cancellation fee will be $25 for permits
issued with a permit fee of $150 or less and $50 for permits issued with a permit fee
greater than $150. Funding will be provided from the Fee Revenue to Building and
Inspection Services – Building Permits (Account 100.21.2126.52080).
Funding Sources:
Fee Revenue to Public Works Agency - Occupation of Public Way Permits
(Account 100.40.4105.52126)
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Current Occupation of Public Way Fee Schedules do not address permit cancellations
and requests for refunds. Current policy is to refund the entire permit fee amount. The
cancellation fee will help offset the cost of administering permits and issuing refunds.
Memorandum
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5/30/2019
61-O-19
AN ORDINANCE
Amending Portions of City Code to institute Permit Cancellation Fees
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 7-2-5-1, “Permit Required;
Termination; Restrictions,” of the Evanston City Code of 2012, as amended, is hereby
further amended to read as follows:
7-2-5-1. - PERMIT REQUIRED; TERMINATION; RESTRICTIONS, REFUNDS.
(A) Unless specified otherwise or the context clearly requires, "public right -of-way"
shall, for purposes of this Title, have the definition set forth for "right -of-way" in
Section 3 of Chapter 17 of this Title.
(B) Permits to occupy the public right -of-way for the purposes of building,
construction, remodeling or maintenance, must first be obtained from the Director
of Public Works or his/her designee and are intended only for imperative uses in
connection with the actual erection, repair, maintenance, alteration, wrecking or
removal of buildings, and shall terminate with the completion of such operation.
(C) Refund requests for cancelled Occupation of Public Right of Ways (ROW) shall
be assessed a cancellation fee of $25 for permits issued with a permit fee of $150
or less and $50 for permits issued with a permit fee greater than $150. Request
shall include name, address, contact phone number or email address, permit
number and reason for cancellation request.
It shall be unlawful to occupy any public right -of-way after the completion of the
operation for which a permit has been issued by the Director of Public Works or
his/her designee. It shall also be unlawful to occupy any public right -of-way, under
authority of such permit, for the storage of articles not intended for immediate use in
connection with the operation for which such permit has been issued.
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SECTION 2: Subsection 7-2-6 of the Evanston City Code of 2012, as amended,
is hereby further amended by the enactment of a new Subsection (H) thereof, “Permit
Revocation and Permit Cancellation”, to read as follows:
7-2-6 (H) PERMIT REVOCATION AND PERMIT CANCELLATION
(H) Cancellation of permits for Occupation of Public Right of Ways for Business
Purposes resulting in a refund request will be assessed a cancellation fee of $25
for permits issued with a permit fee of $150 or less and $50 for permits issued with
a permit fee greater than $150. Cancellation fee will be assessed to any issued
Sidewalk Café, Sidewalk Sign, Valet Parking, Moving Vehicle Parking and Storage
Container and other occupation of public ways for business permit types issued by
Public Works Agency or Building & Inspection Services Divi sion. Request shall
include name, address, contact phone number or email address, permit number
and reason for cancellation request.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: Ordinance 61-O-19 shall be in full force and effect after its
passage and approval.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For the City Council Meeting of July 8, 2019 Item APW1
Robert Crown Local Employment Program and M/W/EBE Program Update
For Discussion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Robert Crown Local Employment Program and M/W/EBE Program Update
Date: July 8, 2019
Summary:
A status update will be provided regarding compliance with the Local Employment
Program and the M/W/EBE program for the construction of the Robert Crown
Community Center, Ice Complex and Library.
Memorandum
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, July 8, 2019
6:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RUE SIMMONS,
CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 24, 2019
III. PUBLIC COMMENT
IV. ITEMS FOR CONSIDERATION
(P1) Approval to Issue a Request for Qualifications (RFQ) for the Property at
1714-1720 Chicago Avenue
Staff recommends that the City Council authorize the City Manager and/or his
designee to issue a request for qualifications to identify interest by parties for the
redevelopment of the property at 1714-1720 Chicago Avenue with following
terms: Qualifications Summary Statement, Development Team Overview,
Representative Projects and/or Experience, Current Projects, Financial
Information, References and Points of Contact for Project.
For Action
(P2) Ordinance 73-O-19, Granting Major Zoning Relief to Construct a Second
Story Addition at 1124 Florence Ave.
City staff and the Zoning Board of Appeals recommend adoption of Ordinance 73-
O-19 granting major zoning relief to construct a second story addition for live-work
units with a 7’ south interior side yard setback for an eave where 9’ is required,
and for three parking spaces where four parking spaces are required, in the B1
Business District. The applicant has complied with all zoning requirements and
meets all of the standards for a variation for this district. Ald. Braithwaite requests
suspension of the rules for introduction and action at the July 8, 2019 City Council
meeting.
For Introduction and Action
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Planning & Development Committee Meeting Agenda
July 8, 2019
(P3) Ordinance 64-O-19, Major Zoning Relief for a Curb Cut and Driveway to the
Street at 2650 Sheridan Road – Variations in the R1 District
The Zoning Board of Appeals and staff recommend denial of Ordinance 64-O-19
authorizing a major variation to establish a curb cut and driveway from the street
frontage (Sheridan Rd.) on a newly subdivided property with alley access in the
R1 Single Family Residential District. The property currently features a single
family residence with a curb cut and driveway from the street frontage. The
existing single family residence will be demolished and a new residence will be
constructed. The proposal does not meet the Standards for Variation, specifically
the proposal is not keeping with the intent of the Zoning Ordinance, does not have
a hardship or practical difficulty peculiar to the property, is based upon a desire to
extract additional income from the property, and is not limited to the minimum
change necessary.
For Action
(P4) Ordinance 54-O-19, Amending Various Parts of Title 6, “Zoning,” of the
Evanston City Code To Conform with the City of Evanston Inclusionary
Housing Ordinance – Zoning Text Amendment
The Plan Commission and staff recommend adoption of Ordinance 54-O-19,
amending various parts of Title 6, “Zoning,” of the Evanston City Code to conform
with the City of Evanston Inclusionary Housing Ordinance to revise density and
parking bonuses established by the City of Evanston’s revised Inclusionary
Housing Ordinance (IHO), 107-O-18.
For Action
V. ITEMS FOR DISCUSSION
(PD1) Discussion of City Code Section 6-7-4 “Municipal Use Exemption”
Staff is seeking direction from the City Council if the Zoning Code Section 6-7-4
“Municipal Use Exemption” should be considered and reviewed by the Zoning
Committee of the Plan Commission for its continued use by the City for its
projects and City-owned land.
For Discussion
VI. COMMUNICATIONS
VII. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of June 24, 2019
6:45 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, R. Rue Simmons, E. Revelle,
D. Wilson, M. Wynne
STAFF PRESENT: M. Masoncup, J. Leonard, S. Mangum
PRESIDING OFFICIAL: Ald. Rue Simmons
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE,
CHAIR
A quorum being present, Ald. Rue Simmons called the meeting to order at
6:48 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 11, 2019
Ald. Wilson moved to approve the minutes of the June 10, 2019 meeting,
seconded by Ald. Fiske. The committee voted unanimously 7-0, to
approve the June 10, 2019 minutes.
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 64-O-19, Major Zoning Relief for a Curb Cut and
Driveway to the Street at 2650 Sheridan Road – Variations in the R1
District
The Zoning Board of Appeals and staff recommend denial of Ordinance 64-O-
19 authorizing a major variation to establish a curb cut and driveway from the
street frontage (Sheridan Rd.) on a newly subdivided property with alley
access in the R1 Single Family Residential District. The property currently
features a single family residence with a curb cut and driveway from the street
frontage. The existing single family residence will be demolished and a new
residence will be constructed. The proposal does not meet the Standards for
Variation, specifically the proposal is not keeping with the intent of the Zoning
Ordinance, does not have a hardship or practical difficulty peculiar to the
property, is based upon a desire to extract additional income from the
property, and is not limited to the minimum change necessary.
For Introduction
Shawn Jones, attorney for property owner, discussed the timing of splitting
property prior to Sheridan Road project causing the curb cut to be lost. His
client seeks to retain curb cut on Sheridan Road.
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Ald. Revelle reviewed the history of the plans for the property and
communication with the City and noted that nonconforming rights have been
lost for the driveway because of the demolition and subdivision. The alley is
adequate width and used by other properties to access garages. Ald. Revelle
expressed concerns about precedent as another homeowner initially
requested a curb cut and parking pad.
In response to Ald. Wilson, Mr. Jones stated client would be willing to pay for
the cost of restoring curb cut. The owner could also provide a 3-point
turnaround with pervious surface in the front yard.
Ald. Wilson moved to Introduce Ordinance 64-O-19, seconded by Ald.
Rue Simmons. The Committee voted 6-1 on the motion to Introduce the
item. The item was Introduced.
(P2) Ordinance 54-O-19, Amending Various Parts of Title 6, “Zoning,” of
the Evanston City Code To Conform with the City of Evanston
Inclusionary Housing Ordinance – Zoning Text Amendment
The Plan Commission and staff recommend adoption of Ordinance 54-O-19,
amending various parts of Title 6, “Zoning,” of the Evanston City Code to
conform with the City of Evanston Inclusionary Housing Ordinance to revise
density and parking bonuses established by the City of Evanston’s revised
Inclusionary Housing Ordinance (IHO), 107-O-18.
For Introduction
Sue Loellbach, Connections for the Homeless and Joining Forces, spoke in
favor of P2.
Ald. Wilson moved to Introduce Ordinance 54-O-19, seconded by Ald.
Wynne. The Committee voted 7-0 on the motion to Introduce the item.
The item was Introduced.
(P3) Ordinance 65-O-19, Extending the Time for Applicant to Obtain a
Building Permit to Construct the Planned Development at 100 and 128-
132 Chicago Avenue
Staff recommends adoption of Ordinance 65-O-19 to extend the time for
commencement of construction of the Planned Development at 100 and 128-
132 Chicago Avenue, originally approved on June 26, 2018. The Ordinance
would grant a one-year extension for building permit issuance to June 24,
2020.
For Introduction
Ald. Rainey moved for suspension of rules to allow to Introduce and
Approve Ordinance 65-O-19, seconded by Ald. Wilson. The Committee
voted 7-0 to suspend the rules.
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Ald. Wilson moved for Introduction and Action of Ordinance 65-O-19,
seconded by Ald. Rue Simmons. The Committee voted 6-1 to introduce
and approve this item.
IV. ITEMS FOR DISCUSSION
(PD1) Elgin Road Pilot
Alderman Fiske proposes a pilot to evaluate the temporary closure of Elgin
Road between Emerson Street and Orrington Avenue. The purpose of this
pilot is to consider the potential benefits of restoring the original street grid
system at the northern edge of the downtown business district. Staff seeks
further direction from the Planning and Development Committee. If the
Committee directs staff to study this area, then a complete evaluation of
vehicular turning and detour ability needs further review before initiating a
pilot.
For Discussion
James Engleman spoke in favor of closing Elgin Road.
Carl Klein noted a letter of request to close Elgin Road to create green space,
area for a civic center, and bike lane and inquired about future plans for civic
center and potential future fiscal impacts.
Julie Workman, attorney representing 800 Elgin condo association,
expressed concerns regarding primary access provided from Elgin Road
including deliveries and move-ins. The property owners are supportive of
other safety improvements to Elgin Road. A traffic and safety study should be
conducted prior to closure, as closure would constitute a taking.
Carole Bass, member of Downtown Evanston Board and 800 Elgin resident,
was surprised at potential closure and spoke in opposition due to heavy
utilization of Elgin Road building entrance.
Michael Miller, 800 Elgin Road, did not receive notice and inquired whether
studies had been conducted on property value impact.
Clare Kammer, 800 Elgin Road, spoke in opposition due to loss of access
and needed reconfiguration to building.
Linda Young, 1864 Sherman, expressed concerns about the impact on
vehicular and truck traffic. Suggest reviving plan for North Downtown.
Jerald Segall, 800 Elgin Road, noted closure would barricade access to
building.
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Jim Stabesh, agreed with previous comments and spoke in opposition due to
fire and police access.
Gail Miller, 800 Elgin Road, agreed with previous comments in opposition.
John Jones, agreed with previous comments in opposition.
Robert Mark, 800 Elgin Road, was displeased with lack of communication and
planning. Noted building elevators are in high demand. Other improvements
could be made to Elgin Road.
Ald. Fiske noted that was only a discussion item. Pedestrian safety issue on
Elgin Road and many additional residents coming to northern end of
Downtown. Will not support if not win-win for everyone. Studies would involve
staff and residents.
Ald. Wilson noted legitimate concerns expressed but everyone could agree
Elgin Road could be safer. Not supportive of closing the road, but improving
safety.
Ald. Wynne noted a community meeting would be a better starting place to
engage community. Would need to evaluate traffic impacts on other roads.
Support making Elgin Road safer, but not closing it.
Ald. Rainey was not previously aware of letter. It would be wise to involve 800
Elgin residents, but not supportive of closing Elgin Road.
Ald. Revelle agrees with need to focus on safety rather than closure.
In response to Ald. Fiske, Director Leonard noted staff can review comments
and either return or proceed to a neighborhood meeting at the discretion of
the Committee. Ald. Fiske would like to have a community meeting to
evaluate.
Ald. Rue Simmons suggested prioritizing safety.
Ald. Rainey suggested involving 800 Elgin Road residents as a major
stakeholder.
Ald. Wilson summarized that improving safety was priority rather than closing
the road.
Ald. Rue Simmons noted that a future public community meeting will be
advertised.
V. COMMUNICATIONS
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VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Wilson. The meeting
adjourned at 8:03 p.m.
Respectfully submitted,
Scott Mangum
Planning and Zoning Manager
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For the City Council Meeting of July 8, 2019 Item P1
Business of the City by Motion: Library Lot Request for Qualifications (RFQ)
For Action
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: Wally Bobkiewicz, City Manager
Johanna Leonard, Director of Community Development
Subject: Interest and Qualifications for Redevelopment of the Library Parking Lot
Date: July 1, 2019
Recommended Action:
Staff recommends that the City Council authorize the City Manager and/or his designee to
issue a request for qualifications to identify interest by parties for the redevelopment of
the property at 1714-1720 Chicago Avenue with terms outlined below.
Discussion:
At the June 24, 2019 City Council meeting, Alderman Fiske made a reference for the City
Manager to seek letters of interest from parties seeking to redevelop the Library Parking
Lot (1714 Chicago Avenue).
Based on this direction and a review of past practices for soliciting interest in City
property, staff has compiled information that could be required of responses through a
Request for Qualifications process. This is similar to information required from other
solicitations for redevelopment of City property. Staff seeks feedback on the inclusion of
the following information:
I. Qualifications Summary Statement: summarizing the development team’s
qualifications for completing an acquisition and redevelopment.
II. Development Team Overview: includes all parties that will participate on this
project (owner/ developer, architect, engineers, construction management
team, any other design/ construction professionals). Information for each party
involved should include: a) Resumes of all principals involved and associated
with owner/developer; b) Background on each firm involved in the project; and
c) Name of development team entity that is interested in undertaking this
project (include all names of principals, managing partners, etc.).
III. Representative Projects and/or Experience: summarizing all projects that
principals of the development team has completed within the past 5 years.
Memorandum
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2
Projects should include information on location, physical characteristics of the
project, and the current condition of the project (open, closed, under new
management, etc.). Any other pertinent information on this project should be
included to illustrate the operator and/or development team’s ability to
undertake large scale projects that operate successfully after opening.
IV. Current Projects: summarizing all projects the development team
contemplates participating in between 2020 and 2025. Information on the size
and scale of the subject projects should be included. It should also include all
projects the development team is currently responsible for managing and
operating on a day-today basis.
V. Financial Information documenting the operator or development team’s ability
to participate financially in this project is a key component of the evaluation. At
this stage, the following information is requested: a) Sources of financing and
preliminary evidence of interest from financial institutions or partners. Evidence
can include letters to the operator or development team indicating interest in
financial participation on future projects. B) Information about pending litigation
or other disputes associated with the operator and development team.
VI. References: the development team must include a minimum of four references
for similar projects.
VII. Point of Contact for Project: the respondent must identify a person who
should receive correspondence from the City regarding this project.
Next Steps:
Staff seeks direction on amount of time to give for document review and response from
interested parties. Approximately 60 days, would be Monday, September 9, 2019 and
would afford time to prepare the document and provide an opportunity for interested and
qualified developers to prepare responses. All responses would be provided and
reviewed at a City Council meeting for direction for next steps.
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For City Council Meeting of July 8, 2019 Item P2
Ordinance 73-O-19, Zoning Relief at 1124 Florence Ave.
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning & Zoning Manager
Melissa Klotz, Zoning Administrator
Subject: Ordinance 73-O-19, Granting Major Zoning Relief to Construct a Second
Story Addition at 1124 Florence Ave.
Date: July 1, 2019
Recommended Action
City staff and the Zoning Board of Appeals recommend adoption of Ordinance 73-O-19
granting major zoning relief to construct a second story addition for live-work units with a
7’ south interior side yard setback for an eave where 9’ is required, and for three parking
spaces where four parking spaces are required, in the B1 Business District. The applicant
has complied with all zoning requirements and meets all of the standards for a variation
for this district. Ald. Braithwaite requests suspension of the rules for introduction and
action at the July 8, 2019 City Council meeting.
Livability Benefits
Economy & Jobs: Retain and expand local businesses
Built Environment: Support housing affordability
Summary
1124 Florence Ave. is one of seven contiguous neighborhood commercial buildings that
create a core section of the West Village artists’ enclave. The property contains two
distinct but connected structures. The west portion fronting the alley is a one-part
vernacular gable-front in moderate condition currently being used for storage and single-
car garage. The east portion is currently being used as office space and retains a high
level of architectural integrity as a circa 1920s vernacular one-part commercial building
with intact storefront fronting Florence Avenue.
The property owner proposes a partial remodel and second floor addition to the rear
portion of the existing building to create a three-car garage and two live/work units. The
applicant requests a reduced parking requirement of 3 off-street parking spaces where 4
are required. The existing building occupies the entirety of the lot. The only option for off-
Memorandum
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street parking is in the rear of the building and the space can only accommodate 3
vehicles. Compliance with the parking requirements would require structural changes to
the building that would cause an undue financial hardship. The existing parking conditions
are non-conforming. The proposal increases the number of off-street spaces from one to
three, improving the existing off-street parking condition to the maximum extent possible.
Rendering of rear/second story addition – view from the alley
The applicant also requests a 7’ south interior side yard setback for an eave (yard
obstruction) where 9’ is required. The eaves serve to make the building more attractive,
provide for efficient roof venting and to keep water off the exterior walls and second floor
egress door.
The proposed remodel and second floor addition will better accommodate the needs of
future tenants and improve the ability for the property to accommodate live/work space
which will positively impact surrounding properties and encourage further success of the
West Village artists’ enclave. The proposal is compliant with all other zoning
requirements including FAR and building height. Other alternatives were considered,
however, they would have resulted in significant structural changes and a loss of floor
space which would not provide reasonable space for future tenants. City staff is not
aware of any objections from neighboring property owners, and no objections to the
proposed variations were raised at ZBA.
Legislative History
June 18, 2019: The ZBA recommended unanimous approval for the requested zoning
relief with the condition the project shall be constructed in substantial compliance with the
documents and testimony on record, and noted there were no objections to the parking
variation.
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Attachments:
Proposed Ordinance 73-O-19
June 18, 2019 Draft ZBA Meeting Minutes Excerpt
ZBA Findings
June 18, 2019 ZBA Packet
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6/28/2019
73-O-19
AN ORDINANCE
Granting Major Variations at
1124 Florence Avenue in the B1 Business Zoning District
WHEREAS, James Ticus (the “Applicant”), owner of the property
commonly known as 1124 Florence Avenue (the “Subject Property”), located within the
B1 Business Zoning District and legally described in Exhibit A, attached hereto and
incorporated herein by reference, submitted an application seeking approval of a Major
Variations to construct second story addition on the Subject Property and granting
related zoning requirements imposed by Subsections 6-4-1-9 and 6-16-3-1, Table 16-B
of Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”);
WHEREAS, the Applicant requests the following Major Variations related
to the Subject Property:
(1) Reduce the minimum required south interior side yard setback from nine (9) feet
to seven (7) feet pursuant to City Code Subsections 6-4-1-9;
(2) Reduce the required number of parking spaces from four (4) to three (3) pursuant
to City Code Subsection 6-16-3-1, Table 16-B;
WHEREAS, on June 18, 2019, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 19ZMJV-0038 to consider
the application, received testimony, and made written records and findings that the
application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-
(E) of the Zoning Ordinance and recommended City Council approval thereof; and
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73-O-19
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WHEREAS, at its meeting of July 8, 2019, the Planning and Development
(“P&D”) Committee of the City Council considered the ZBA’s recommendation, and
recommended City Council approve the Major Variations, as requested; and
WHEREAS, at its meeting of July 8, 2019, the City Council considered
and adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 19ZMJV-0038 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) To permit a second story addition to a commercial building on the Subject
Property with a seven (7) foot south interior side yard setback for an eave (yard
obstruction). Subsection 6-4-1-9 of the Zoning Ordinance requires a nine (9) foot
side yard setback.
(B) To permit three (3) parking spaces on the Subject Property. Subsection 6-16-3-1
Table 16-B of the Zoning ordinance requires four (4) parking spaces.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
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~3~
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variation authorized hereby.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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73-O-19
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Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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73-O-19
~5~
EXHIBIT A
Legal Description
LOT 3 (EXCEPT THE NORTH 66 FEET) IN BLOCK 7 IN CHASE AND PITNER'S
ADDITION TO EVANSTON, A SUBDIVISION OF THE NORTH WEST 1/4 OF THE
NORTH EAST 1/4 OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 AND THE
SOUTH 1/2 OF THE SOUTH WEST 1/4 OF THE SOUTH EAST 1/4 OF SECTION 13,
TOWNSHIP 41 NORTH, RANGE 13 (EXCEPT THE NORTH 71 1/2 FEET) EAST OF
THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 10-24-210-021-0000
Commonly Known As: 1124 Florence Avenue, Evanston, Illinois.
283 of 331
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, June 18, 2019
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Myrna Arevalo, Kiril Mirintchev,
Violetta Cullen, Jill Zordan, Scott Gingold, Mary McAuley
Members Absent: none
Staff Present: Melissa Klotz
Presiding Member: Violetta Cullen
Declaration of Quorum
With a quorum present, Vice Chair Cullen called the meeting to order at 7:00 p.m.
Minutes
Ms. Dziekan motioned to approve the meeting minutes of May 21, 2019, which were
seconded by Ms. Arevalo and approved 4-0 with 3 abstentions.
Old Business
1124 Florence Ave. 19ZMJV-0038
James Ticus, property owner, applies for major zoning relief for a second story addition
to a commercial building in the B1 Business District with a 7’ south interior side yard
setback for an eave (yard obstruction) where 9’ is required (Zoning Code Section 6 -4-1-
9), and for 3 parking spaces where 4 parking spaces are required (Zoning Code Section
6-16-3-1 Table 16-B). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the case into the record.
Mr. Mirintchev recused himself from the case since he is the architect of record.
The applicant, James Ticus, explained the proposal:
Will fit as many parking spaces as are possible on the property without having to
tandem park them.
Propose a variation for an eave by 2’ that will add protection to the building and
at a staff entrance at the second floor.
No expansion to the building footprint is proposed; the proposal is only building
up.
Building is currently all commercial office use - there are 4 tenants now (one has
a suite that could be split up into separate offices).
With the addition, there will be 2 live-work units added.
One live-work unit is a 3 bedroom unit and the other is a 1 bedroom unit.
284 of 331
Page 2 of 2
Zoning Board of Appeals
Existing tenants do not park on site - most walk to work and others could use
street parking if needed. Two of the current tenants lease parking on an adjacent
lot.
Existing businesses include a contractor, attorney, and Evanston Round Table.
Currently there is only 1 parking space on site.
No changes are proposed to the front of the building.
Ms. McAuley noted this is a very walkable neighborhood and the proposal increases the
parking from what is currently there. Ms. McAuley added there are many live-work units
in the neighborhood and it is stabilizing to the community to do so.
Ms. Dziekan asked if the applicant has spoken to neighboring property owners or is
aware of any concerns. The applicant responded he has spoken to some, including the
Alderman, and is not aware of any concerns or issues.
Deliberation:
Ms. McAuley stated this is a great thing for the neighborhood and is consistent with
surrounding development. The building now has fewer people coming and going than it
used to, and the back of the building was previously set up as a contractor office.
Mr. Gingold stated the B1 District makes this different than a residential area and
development. The eave variation is in character with the neighborhood and has function
and aesthetic value. The parking variation is a concern because overflow parking spills
into neighborhoods. Since there is no opposition at the meeting stating there is a
concern about parking, there must not be a significant parking issue in this
neighborhood.
Ms. Dziekan and Ms. Arevalo agreed this is a good proposal. Chair Cullen agreed and
noted there is no known opposition so the parking must not be a significant issue.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gingold motioned to recommend approval, which was seconded by Ms. Dziekan
and unanimously recommended for approval with the condition the project be
developed in substantial compliance with the documents and testimony on record.
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
After conducting a public hearing on June 18, 2019, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
7-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
7-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
7-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
7-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
7-0
Case Number: 19ZMJV-0038
Address or
Location:
1124 Florence Ave.
Applicant: James Ticus, owner
Proposed
Zoning Relief:
Construct a second story addition with a 7’ south interior side yard
setback for an eave where 9’ is required, and for 3 parking spaces
where 4 parking spaces are required.
286 of 331
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
7-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
7-0
and, based upon these findings, and upon a vote of
__7__ in favor & __0__ against
recommends to the City Council
__X___ approval with conditions
_____ denial
Condition:
1. The project shall be developed in substantial compliance with the documents and
testimony on record.
Attending: Vote:
Aye No
__X__ Violetta Cullen _X__ ____
__X__ Jill Zordan _X__ ____
__X__ Lisa Dziekan _X__ ____
__X__ Kiril Mirintchev _X__ ____
__X__ Scott Gingold _X__ ____
__X__ Myrna Arevalo _X__ ____
__X__ Mary McAuley _X__ ____
287 of 331
For City Council Meeting of July 8, 2019 Item P3
Ordinance 64-O-19, Major Zoning Relief for a Curb Cut and Driveway to the Street at
2650 Sheridan Road
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Manager
Melissa Klotz, Zoning Administrator
Subject: Ordinance 64-O-19, Major Zoning Relief for a Curb Cut and Driveway to
the Street at 2650 Sheridan Rd. - 19ZMJV-0028
Date: June 18, 2019
Recommended Action:
The Zoning Board of Appeals and staff recommend denial of Ordinance 64-O-19
authorizing a major variation to establish a curb cut and driveway from the street
frontage (Sheridan Rd.) on a newly subdivided property with alley access in the R1
Single Family Residential District. The property currently features a single family
residence with a curb cut and driveway from the street frontage. The existing single
family residence will be demolished and a new residence will be constructed. The
proposal does not meet the Standards for Variation, specifically the proposal is not
keeping with the intent of the Zoning Ordinance, does not have a hardship or practical
difficulty peculiar to the property, is based upon a desire to extract additional income
from the property, and is not limited to the minimum change necessary.
Livability Benefits:
Built Environment: Enhance public spaces; Provide compact and complete streets
Background:
The property was subdivided into two lots, 2648 Sheridan Rd. and 2650 Sheridan Rd.,
on May 29, 2018 while under prior ownership. Following the subdivision, the current
owner purchased the parcels with plans to demolish the existing single family residence
and construct two new single family residences. A timeline of communication between
the prior ownership, staff, and current ownership is attached for reference.
Summary:
The applicant plans to demolish the single family residence at 2650 Sheridan Rd. that
currently utilizes a driveway and curb cut to the street. The existing driveway and curb
cut extend over the new property line that splits the property into two parcels. The
Memorandum
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2
applicant proposes to relocate the curb cut and driveway further north on the property,
but also finds it acceptable to retain the existing curb cut location and angle the
driveway so that it no longer extends over the new property line if that is more amenable
to the City.
The Zoning Ordinance allows existing driveways and curb cuts that lead to the street to
exist and be replaced in kind even when alley access present since the situation is
legally nonconforming. However, if a property is subdivided into new parcels, or if a
house is demolished, the driveway and curb cut lose their legal nonconformity and are
required to then utilize alley access. Once the house is demolished, there is no principal
use or legal parking area on the property therefore the driveway and curb cut must also
be removed.
The property abuts a 20’ unpaved alley, which the applicant believes may be difficult to
navigate. However, there are a dozen properties on the same block that front on either
Sheridan Rd. or Orrington Ave. and use the same alley to access parking. The second
new house proposed at 2648 Sheridan Rd. would also use the alley to access a
proposed garage located in the rear of the property. The applicant also believes alley
accessed parking is difficult for visitors to the property. The applicant purchased the
newly subdivided property and anticipated a driveway leading to the street would be
acceptable since one was already located on the property, and now has 2650 Sheridan
Rd. under contract for purchase with plans for a new house that includes a street-
loading driveway. The applicant believes the purchase will fall through if the proposed
driveway is not allowed.
There are existing driveways and curb cuts leading to Sheridan Rd. within the block,
including a curb cut approved by major variation in April 2017 for a circular driveway at
2658 Sheridan Rd., which is the property immediately to the north. In that case, a
driveway and curb cut to the street already existed, but was approved to be expanded
into a second curb cut so that vehicles would not have to back out onto Sheridan Rd.
The Public Works Agency believes the proposed access is not the safest option
available since Sheridan Rd. is a busy street, vehicles would need to back out into
traffic, the Sheridan Rd. and Clinton Pl. street intersection is only approximately 175 feet
away from the proposed driveway, and utilization of the alley is available.
In August 2018, in conjunction with Sheridan Rd. construction, the existing depressed
curb was replaced with full curbing at the direction of City staff. This was done since the
existing curb cut straddled the new subdivision line and it was communicated that the
driveway would not remain in that location. This was also done based on sewer and
water disconnect plans that were submitted to the City by the current owner in July 2018
that indicated the street loading driveway and curb cut would be removed and detached
garages would be located adjacent to the alley. The zoning relief requested is not due to
the closing of the previous curb cut. If the curb cut had not been removed during the
Sheridan Rd. construction, the property owner would still need to request zoning relief
to either leave the curb cut as existing or move it over as now proposed.
The current property owner states he was unaware the driveway and curb cut would
require removal since it was not conveyed to him by the previous property owner that
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3
underwent the subdivision process. The current property owner believed that the
existing curb cut and driveway would either be permitted or still considered legally-
nonconforming following the demolition of the house. A timeline of communication
between staff and the applicant is attached. Staff first alerted the property owner to the
issue in October 2018 following a zoning analysis submittal that included a street
loading driveway (different from and after the sewer and water disconnect plan that
included removal of the street loading driveway was submitted), and then continued
discussion, including legal interpretation on the issue from the City’s Law Department,
with the property owner through the submittal of the zoning relief application.
City staff is aware of objections to the proposal by two neighboring property owners who
feel there is no hardship and any unnecessary curb cuts to Sheridan Rd. are hazardous.
Legislative History:
May 21, 2019 – The Zoning Board of Appeals determined the property features a viable
compliant alternative since it has alley access, and there is no hardship to utilizing the
alley access since the property will be redeveloped with a new single family residence.
The ZBA noted approving any curb cuts to Sheridan Rd. that are not necessary could
set a dangerous precedent and increase traffic issues.
Attachments:
Proposed Ordinance 64-O-19
Timeline of Communication (compiled by staff)
ZBA Findings of Fact
ZBA Meeting Minutes Excerpt – May 21, 2019
ZBA Packet – May 21, 2019
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6/10/2019
64-O-19
AN ORDINANCE
Granting Major Variation Related to 2650 Sheridan Road in the
R1 Single Family Residential District
WHEREAS, Shawn Jones (the “Applicant”), attorney for the property
owners of the property commonly known as 2650 Sheridan Road (the “Subject
Property”), located within the R1 Single Family Residential District and legally described
in Exhibit A, attached hereto and incorporated herein by reference, submitted an
application seeking approval of a Major Variation to zoning requirements imposed by
Subsection 6-16-2-2 and Subsection 6-8-2-12 of Title 6 of the Evanston City Code of
2012, as amended (the “Zoning Ordinance”); and
WHEREAS, the Applicant requested the following Major Variations from
the Zoning Board of Appeals:
(A) To establish a curb cut and driveway from the street frontage (Sheridan Road)
when alley access to the property is present in the R1 Sing le Family Residential
District; and
WHEREAS, on May 21, 2019, the Zoning Board of Appeals (“ZBA”),
pursuant to proper notice, held a public hearing in case no. 19ZMJV-0028 to consider
the application, received testimony, and made written records and findings that the
application:
(A) did not meet the standards for Major Variations set forth in Subsection 6-3-8-12(E)
of the Zoning Ordinance and recommended City Council deny the requested Major
Variation
WHEREAS, at its meeting of June 24, 2019, the Planning and
Development (“P&D”) Committee of the City Council received input from the public,
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carefully considered the ZBA’s record and findings, and recommended the City Council
accept the amended application and approve the Major Variation to establish a curb cut
and driveway from the street frontage (Sheridan Road) when alley access to the
property is present in the R1 Single Family Residential District; and
WHEREAS, at its meetings of June 24, 2019 and July 8, 2019, the City
Council considered and adopted the recommendation of the P&D Committee, as
amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10-(D) of the Zoning Ordinance, the Major Variation on the Subject Property
applied for in case no. 19ZMJV-0028 and described hereinabove.
SECTION 3: The Major Variation approved hereby is as follows:
(A) Approval to establish a curb cut and driveway from the street frontage (Sheridan
Road) when alley access to the property is present in the R1 Single Family
Residential District.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
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(A) Drive way design: The driveway shall include a 3-point turn-about so that
vehicles are able to turn around within the private property and do not have to
back out onto Sheridan Road.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
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64-O-19
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Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT A
Legal Description
Lot 1 in Sheridan Views Subdivision, being a resubdivision of Lot 1 in C.W. Finkl's
Consolidation of the north 1/2 of Lot 2, all of Lot 1 and tha t part of Lot 4 lying north of
the south line of Lot 1 extended to the westerly line of Lot 4 in Clinton Manor, being a
subdivision of Lots 1 to 5, in Block 1, together with vacated alley lying west of said Lots
1, 2 and 3, also, Lots 1 and 2 in Block 2, all in Nate and Phelp's Addition to Evanston, in
the Section of Quilmette Reservation in Township 41 North, Range 14 East of the Third
Principal Meridian, in Cook County, Illinois.
PIN(S): 05-35-407-033-0000
Commonly Known As: 2650 Sheridan Road, Evanston, Illinois.
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2650 Sheridan Rd. Driveway Issue - Timeline
February 16, 2018 - surveyor submitted a preliminary site plan to subdivide the property on
behalf of the property owner, with email and site plan noting detached garages (requiring alley
access) for both properties.
September 17, 2018 - submitted for permits 18MSWK-0170 for a driveway from Sheridan Rd.
at 2648 Sheridan Rd.and 18MSWK-0171 for a driveway at 2650 Sheridan Rd.
October 8, 2018 - property owner was notified the driveway permit for 2650 Sheridan Rd. was
noncompliant with zoning (per email and zoning analysis results).
October 19, 2018 - property owner asked staff to consider the 2650 Sheridan Rd. driveway
legally nonconforming (“grandfathered in”) with street access. Staff confirmed it is noncompliant
and cannot be “grandfathered in” since the driveway does not lead to compliant parking (since
there is no house on the lot; since it is a newly subdivided lot).
March 28, 2019 - City Law Dept. confirmed to property owner’s attorney the driveway to the
street is not “grandfathered in” per the Zoning Ordinance since the property was subdivided.
April 5, 2019 - Major Variation application submitted.
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
After conducting a public hearing on May 21, 2019, the Zoning Board of Appeals makes
the following findings of fact, based upon the standards for major variances specified in
Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
_______Met __X___Not Met
4-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
_______Met __X___Not Met
4-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
_______Met __X___Not Met
4-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
_______Met __X___Not Met
4-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
_______Met __X___Not Met
4-0
Case Number: 19ZMJV-0028
Address or
Location:
2650 Sheridan Rd.
Applicant: Shawn Jones, attorney
Proposed
Zoning Relief:
Establish a curb cut and driveway to the street frontage (Sheridan
Rd.) when alley access is present.
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(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
4-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
______Met __X___Not Met
4-0
and, based upon these findings, and upon a vote of
__0__ in favor & __4__ against
recommends to the City Council
______ approval with conditions
__X___ denial
Condition:
1. If the variation is granted by City Council, the driveway shall have a three-point
turn to allow vehicles to turn around on the private property instead of backing
out onto Sheridan Rd.
Attending: Vote:
Aye No
__X__ Violetta Cullen ____ _X__
_____ Jill Zordan ____ ____
__X__ Lisa Dziekan ____ _X__
__X__ Kiril Mirintchev ____ _X__
_____ Scott Gingold ____ ____
__X__ Myrna Arevalo ____ _X__
_____ Mary McAuley ____ _____
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Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 21, 2019
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Myrna Arevalo, Kiril Mirintchev,
Violetta Cullen
Members Absent: Jill Zordan, Scott Gingold, Mary McAuley
Staff Present: Melissa Klotz
Presiding Member: Violetta Cullen
Declaration of Quorum
With a quorum present, Vice Chair Cullen called the meeting to order at 7:00 p.m.
Minutes
Ms. Arevalo motioned to approve the meeting minutes of April 16, 2019, which were
seconded by Mr. Mirintchev and approved 4-0.
Old Business
New Business
2650 Sheridan Rd. 19ZMJV-0028
Shawn Jones, attorney, applies for major zoning relief to establish a curb cut and
driveway from the street frontage (Sheridan Rd.) when alley access to the property is
present (Zoning Code Section 6-16-2-2) in the R1 Single Family Residential District.
The Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Ms. Klotz read the case into the record.
Shawn Jones, attorney, explained the proposal:
There is currently a home with a driveway to the street. That home will be
demolished.
The property was subdivided into two lots recently, and the owner plans to keep
the driveway to the street for one of the subdivided properties, while the other lot
will use the alley access.
There is no additional impact to the neighbors because the curb cut is existing.
The proposal is keeping with the intent of the Zoning Ordinance because a
second curb cut is not being added.
The hardship is that there is already a purchaser for the lot and it is a deal
breaker to lose the curb cut, and the current owner purchased the lot with the
curb cut so he expected it could remain.
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Page 2 of 3
Zoning Board of Appeals
There is no additional income derived from the proposal, but there would be
income lost if the driveway and curb cut are not allowed.
The preference is to relocate the curb cut so that it is not at the very edge of the
property, but it can remain in the old location if that is preferred by the Board.
Mr. Mirintchev noted there is a site plan in the packet that says ‘optional garage’ at the
rear of the property with alley access and the applicant responded yes, there was that
option but the current buyer did not choose that option.
Ms. Dziekan asked staff to explain what was legally nonconforming or ‘grandfathered in’
and Ms. Klotz explained the existing driveway and curb cut were legally nonconforming
but once the property was subdivided and when the house is torn down, all legal
nonconformities go away so the driveway and curb cut must be removed. Once the
house is torn down, there is no principal use or structure on the property, so any legally
nonconforming accessory use or structure (the driveway and curb cut) cannot retain that
status and must also be removed. The new house will have to comply with the current
Zoning Ordinance, and the driveway access will as well.
Alex Factor, property owner, stated he spoke to the owner to the south of the subject
property, and the owner kitty-corner to the property, and the neighbor to the north said
they do not care.
Mr. Mirintchev asked if there is a conditional sale for the south lot, and Mr. Factor
responded no. Mr. Mirintchev asked if other reasonable solutions have been explored,
and the applicant responded no because the conditional sale requires the curb cut and
it was expected that curb cut would be allowed. The applicant explained there is enough
impervious area allowed on the property for a turn-around within the driveway so that
vehicles are not required to back out onto Sheridan Rd. if they do not want to.
Ms. Arevalo recommended the previous curb cut location is not a good location
because the driveway apron extends in front of the other (subdivided) property. The
new location is preferable if the driveway is granted.
Ms. Dziekan noted a 3-point turning area could be constructed on the driveway so that
vehicles do not have to back out, and Ms. Klotz confirmed the driveway configuration
could be a required condition of approval, though it is not feasible to enforce how
vehicles use that driveway configuration. The applicant confirmed there is enough
impervious area available to expand the driveway if needed.
Elliot Wixer, 500 Skokie Blvd, attorney representing Jim Hennessey at 2658 Sheridan
Rd. immediately to the north with the circular driveway, stated there is no hardship since
there is alley access.
Ms. Dziekan noted it is somewhat ironic that 2658 Sheridan Rd. was granted a second
curb cut not long ago for safety reasons so that vehicles would not back out onto
Sheridan Rd., but now oppose the curb cut at 2650 Sheridan Rd. Mr. Wixer responded
that if the subject property were not subdivided, it would be wide enough to
accommodate a circular driveway with a new curb cut further away from 2658 Sheridan
300 of 331
Page 3 of 3
Zoning Board of Appeals
Rd. and that would be fine. The issue is primarily safety related and does not have a
hardship other than a financial hardship.
Paula Jones, 2664 Sheridan Rd., opposes the proposal because there is no hardship
and the current owner should have realized that with the subdivision and demolition of
the house, the driveway and curb cut would also have to be removed. There are many
properties on Sheridan Rd. that do not have driveways that lead to the street. Ms.
Jones explained she once inquired about adding a driveway to the street and was told
no by zoning, and understands why. Any additional curb cuts on Sheridan Rd. are
hazardous.
The applicant summarized that the driveway and curb cut are necessary and the
property owner has no problem adding a 3-point-turn.
Deliberation:
Ms. Dziekan asked if allowing curb cuts depends on the street, and Ms. Klotz confirmed
that any property with alley access cannot have a curb cut.
Mr. Mirintchev stated this is a difficult situation and mistakes were made along the way
that have led to this point. It is understandable why the property owner wants a curb cut,
especially given there is a pending sale and plans dependent on this. However, front
loading garages are not aesthetically pleasing, and the proposal does not keep with the
intent of the Zoning Ordinance and could set a dangerous precedent.
Ms. Arevalo agreed with Mr. Mirintchev and noted the financial hardship is because a
deal has already been made, but unfortunately the request does not meet the
standards. Vice Chair Cullen agreed.
Ms. Dziekan stated this is a very challenging case, but the hardship is financial and
there is an alternative compliant option.
Standards:
1. No
2. No
3. No
4. No
5. No
6. Yes
7. No
Ms. Dziekan motioned to recommend denial with the condition that if City Council grants
approval, the ZBA recommends including the condition that the driveway have a 3-point
turn, which was seconded by Ms. Arevalo and unanimously recommended for denial
with the condition if approval occurs.
The meeting adjourned at 8:25pm.
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For City Council Meeting of July 8, 2019 Item P4
Ordinance 54-O-19, Amending Inclusionary Housing Ordinance Bonuses
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 54-O-19, Amending Inclusionary Housing Ordinance Bonuses
19PLND-0025
Date: June 17, 2019
Recommended Action:
The Plan Commission and staff recommend adoption of Ordinance 54-O-19, Amending
various parts of Title 6, “Zoning,” of the Evanston City Code to conform with the City of
Evanston Inclusionary Housing Ordinance to revise density and parking bonuses
established by the City of Evanston’s revised Inclusionary Housing Ordinance (IHO),
107-O-18.
Livability Benefits
Built Environment: Support Housing Affordability, Provide Compact and Complete
Streets and Neighborhoods
Background
On November 29, 2018, the City Council approved a revised IHO ordinance, 107-O-18.
The ordinance, which went into effect on January 1, 2019, amended definitions and
regulations for the inclusion of affordable housing in residential developments providing
5 or more dwelling units.
The ordinance also included development bonuses for those projects that provide on-
site affordable units and comply with all requirements of the IHO. The IHO bonuses
affect the density, floor area ratio (FAR), building height and parking requirements.
Proposal Overview
Staff is proposing to amend the Zoning Ordinance to revise development bonuses
established within the Inclusionary Housing Ordinance. The amendments are outlined
below.
Memorandum
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Revised Site Development Allowance Section
Revise Section 6-3-6-6.- Authority to Exceed Development Allowances to allow
approval of a Planned Development that exceeds the maximum development allowance
with a majority, instead of super-majority, vote of the City Council for developments that
provide all required inclusionary units onsite. Specifically:
6-3-6-6. - AUTHORITY TO EXCEED SITE DEVELOPMENT ALLOWANCES.
The City Council may, upon the recommendation of the Plan Commission, approve a
modification to a site development allowance in excess of that established in a zoning district,
provided the City Council shall first make a written finding of fact that the modification is
essential to achieve one (1) or more of the public benefits described in Section 6-3-6-3 of this
Chapter. Approval of the modification shall require a favorable vote of two-thirds (2/3) of the
aldermen elected to the City Council, except where a majority vote is allowed per Section 5-7-13
of the City Code.
Revised IHO Incentive Subsections
The subsections that outline the available development bonuses will be amended to
reflect the recent changes. An example of the revised subsections is detailed below for
the Residential Districts chapter of the Zoning Code:
6-8-1-13. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing on-site
affordable units and that is otherwise compliant with the City’s Inclusionary Housing
Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that otherwise
permitted in the residential district is twenty percent (20%) for developments in a
TOD area and ten percent (10%) for developments not in a TOD area.
2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and five
percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the residential
district is ten percent (10%) for developments in a TOD area and five percent (5%)
for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces provided
below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
1. For developments providing 5% on-site affordable housing or 10% on-site housing
with public financing:
Residential
(R, T, & U Districts)
Density +1 per Inclusionary Dwelling
303 of 331
Unit
FAR --
Parking No parking for Inclusionary
Dwelling Unit
Height +12’ (not eligible for Planned
Developments)
Building Lot Coverage
and Impervious
Surface Coverage
+15%
2. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Residential
(R, T, & U Districts)
Density +2 per Inclusionary Dwelling
Unit
FAR --
Parking No parking for Inclusionary
Dwelling Units
Height +12’ (not eligible for Planned
Developments)
Building Lot Coverage
& Impervious Surface
Coverage
+15%
Site Development
Allowances for
Planned
Developments
Majority vote of City Council
required to exceed maximum
Site Development Allowances
for Planned Developments
(instead of Supermajority vote)
3. Parking: For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the parking
requirements for the entire development shall be reduced to:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(B) Residential developments processed as planned developments, shall have bonuses and
reductions set forth in this Section calculated prior to the site development allowances
set forth in Section 6-8-1-10.
This language will be similarly duplicated for all districts which permit residential uses,
including: Business Districts section 6-9-1-10), Commercial Districts (section 6-10-1-10),
Downtown Districts (section 6-11-1-11), the Research Park District (section 6-12-1-8),
Transitional Manufacturing Districts (section 6-13-1-12), and Special Purpose and
Overlay Districts (section 6-15-1-10). The proposal will revise codified incentives and
regulations of the IHO within the Zoning Ordinance that staff already incorporates into
its review of residential developments that fall under the IHO.
304 of 331
The proposed Zoning Ordinance Text Amendment to revise codified regulations and
bonuses to match the regulations revised within the City of Evanston’s IHO meets the
standards for approval of amendments per Section 6-3-4-5 of the City Code. The
proposal is consistent with the goals, objectives, and policies of the Comprehensive
General Plan by aiding in addressing concerns regarding housing affordability and
encouraging the use of alternative modes of transportation by incentivizing development
near transit. The proposal will have no effect on the overall character of existing
development, presence of adverse effects on adjacent property values, or adequacy of
public facilities and services.
Legislative History
April 10, 2019 – The Plan Commission voted 6-0 to recommend approval of the
proposed text amendment.
Attachments
Proposed Ordinance 54-O-19
Link to Plan Commission Packet for 4/10/2019
Plan Commission Minutes for the 4/10/2019 Meeting
305 of 331
5/15/2019
5/23/2019
5/24/2019
5/28/2019
54-O-19
AN ORDINANCE
Amending Various Parts of Title 6, “Zoning,” of the Evanston City Code
To Conform with the City of Evanston Inclusionary Housing Ordinance
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 6-3-6-6, “Authority to Exceed Site Development
Allowances,” of the Evanston City Code of 2012, as amended, is hereby amended to
as follows:
6-3-6-6. - AUTHORITY TO EXCEED SITE DEVELOPMENT ALLOWANCES.
The City Council may, upon the recommendation of the Plan Commission, approve a
modification to a site development allowance in excess of that established in a zoning
district, provided the City Council shall first make a written finding of fact that the
modification is essential to achieve one (1) or more of the public benefits described in
Section 6-3-6-3 of this Chapter. Approval of the modification shall require a favorable
vote of two-thirds (2/3) of the aldermen elected to the City Council, except where a
majority vote is allowed per Section 5-7-13 of the City Code.
SECTION 2: Subsection 6-8-1-13, “Inclusionary Housing Bonuses,” of
the Evanston City Code of 2012, as amended, is hereby amended to as follows:
6-8-1-13. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the residential district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not in a
TOD area.
2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
306 of 331
54-O-19
~2~
3. FAR: The maximum increase in FAR over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
1. For developments providing 5% on-site affordable housing or 10% on-site
housing with public financing:
Residential
(R, T, & U Districts)
Density +1 per Inclusionary
Dwelling Unit
FAR --
Parking No parking for Inclusionary
Dwelling Unit
Height +12’ (not eligible for
Planned Developments)
Building Lot
Coverage and
Impervious Surface
Coverage
+15%
2. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Residential
(R, T, & U Districts)
Density +2 per Inclusionary Dwelling
Unit
FAR --
Parking No parking for Inclusionary
Dwelling Units
Height +12’ (not eligible for
Planned Developments)
Building Lot
Coverage &
Impervious Surface
Coverage
+15%
Site Development
Allowances for
Majority vote of City Council
required to exceed
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54-O-19
~3~
Planned
Developments
maximum Site Development
Allowances for Planned
Developments (instead of
Supermajority vote)
3. For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the
parking requirements for the entire development shall be reduced to:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(B) Residential developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-8-1-10.
SECTION 3: Subsection 6-9-1-10, “Inclusionary Housing Bonuses,” of the
Evanston City Code of 2012, as amended, is hereby amended to as follows:
6-9-1-10. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the residential district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not in a
TOD area.
2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
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54-O-19
~4~
1. For developments providing 5% on-site affordable housing or 10% on-site
housing with public financing:
Commercial
(B, C, M, & O
Districts)
Density +1 per Inclusionary
Dwelling Unit
FAR +1.0
Parking No parking for
Inclusionary Dwelling
Unit
Height --
Building Lot
Coverage and
Impervious Surface
Coverage
--
2. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Commercial
(B, C, M, & O Districts)
Density +2 per Inclusionary Dwelling
Unit
FAR +1.0
Parking No parking for Inclusionary
Dwelling Units
Height --
Building Lot
Coverage &
Impervious Surface
Coverage
--
Site Development
Allowances for
Planned
Developments
Majority vote of City Council
required to exceed
maximum Site Development
Allowances for Planned
Developments (instead of
Supermajority vote)
3. For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the
parking requirements for the entire development shall be reduced to::
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
309 of 331
54-O-19
~5~
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(B) Residential developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-9-1-9.
SECTION 4: Subsection 6-10-1-10, “Inclusionary Housing Bonuses ,” of
the Evanston City Code of 2012, as amended, is hereby amended to as follows:
6-10-1-10. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the residential district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not in a
TOD area.
2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
1. For developments providing 5% on-site affordable housing or 10% on-site
housing with public financing:
Commercial
(B, C, M, & O
Districts)
Density +1 per Inclusionary
Dwelling Unit
FAR +1.0
Parking No parking for
310 of 331
54-O-19
~6~
Inclusionary Dwelling
Unit
Height --
Building Lot
Coverage and
Impervious Surface
Coverage
--
2. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Commercial
(B, C, M, & O Districts)
Density +2 per Inclusionary Dwelling
Unit
FAR +1.0
Parking No parking for Inclusionary
Dwelling Units
Height --
Building Lot
Coverage &
Impervious Surface
Coverage
--
Site Development
Allowances for
Planned
Developments
Majority vote of City Council
required to exceed
maximum Site Development
Allowances for Planned
Developments (instead of
Supermajority vote)
3. For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the
parking requirements for the entire development shall be reduced to:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(B) Residential developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-10-1-9.
SECTION 5: Subsection 6-11-1-11, “Inclusionary Housing Bonuses ,” of
the Evanston City Code of 2012, as amended, is hereby amended to as follows:
311 of 331
54-O-19
~7~
6-11-1-11. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the residential district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not in a
TOD area.
2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
1. For developments providing 5% on-site affordable housing or 10% on-site
housing with public financing:
Downtown
(D & RP Districts)
Density +2 per Inclusionary
Dwelling Unit
FAR +2.0
Parking No parking for
Inclusionary Dwelling
Unit
Height --
Building Lot
Coverage and
Impervious Surface
Coverage
--
2. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Downtown
(D & RP Districts)
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Density +4 per Inclusionary Dwelling
Unit
FAR +2.0
Parking No parking for Inclusionary
Dwelling Units
Height --
Building Lot
Coverage &
Impervious Surface
Coverage
--
Site Development
Allowances for
Planned
Developments
Majority vote of City Council
required to exceed
maximum Site Development
Allowances for Planned
Developments (instead of
Supermajority vote)
3. For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the
parking requirements for the entire development shall be reduced to:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(B) Residential developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-11-1-10.
SECTION 6: Subsection 6-12-1-8, “Inclusionary Housing Bonuses,” of the
Evanston City Code of 2012, as amended, is hereby amended to as follows:
6-12-1-8. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the residential district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not in a
TOD area.
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2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
1. For developments providing 5% on-site affordable housing or 10% on-site
housing with public financing:
Downtown
(D & RP Districts)
Density +2 per Inclusionary
Dwelling Unit
FAR +2.0
Parking No parking for
Inclusionary Dwelling
Unit
Height --
Building Lot
Coverage and
Impervious Surface
Coverage
--
2. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Downtown
(D & RP Districts)
Density +4 per Inclusionary Dwelling
Unit
FAR +2.0
Parking No parking for Inclusionary
Dwelling Units
Height --
Building Lot
Coverage &
Impervious Surface
Coverage
--
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Site Development
Allowances for
Planned
Developments
Majority vote of City Council
required to exceed
maximum Site Development
Allowances for Planned
Developments (instead of
Supermajority vote)
3. For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the
parking requirements for the entire development shall be reduced to:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(B) Residential developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-12-1-7.
SECTION 7: Subsection 6-13-1-12, “Inclusionary Housing Bonuses ,” of
the Evanston City Code of 2012, as amended, is hereby amended to as follows:
6-13-1-12. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the residential district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not in a
TOD area.
2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
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2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
1. For developments providing 5% on-site affordable housing or 10% on-site
housing with public financing:
Commercial
(B, C, M, & O
Districts)
Density +1 per Inclusionary
Dwelling Unit
FAR +1.0
Parking No parking for
Inclusionary Dwelling
Unit
Height --
Building Lot
Coverage and
Impervious Surface
Coverage
--
1. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Commercial
(B, C, M, & O Districts)
Density +2 per Inclusionary Dwelling
Unit
FAR +1.0
Parking No parking for Inclusionary
Dwelling Units
Height --
Building Lot
Coverage &
Impervious Surface
Coverage
--
Site Development
Allowances for
Planned
Developments
Majority vote of City Council
required to exceed
maximum Site Development
Allowances for Planned
Developments (instead of
Supermajority vote)
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2. For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the
parking requirements for the entire development shall be reduced to:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(C) Residential developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-13-1-10.
SECTION 8: That City Code Section 6-14-1 of the Evanston City Code,
is hereby amended to remove Subsection 6-14-1-11 which shall read as follows:
6-14-1-11. Inclusionary Housing Bonuses.
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the industrial district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not
in a TOD area.
2. Height: The maximum increase in height over that otherwise permitted in
the industrial district is ten percent (10%) for developments in a TOD area
and five percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the
industrial district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required by Title 6 are the following:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedroom 1 parking space 1.25 parking spaces
3+ Bedroom 1.25 parking spaces 1.5 parking spaces
(B) Industrial developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-14-1-10.
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SECTION 9: That City Code Section 6-15-1 of the Evanston City Code,
is hereby amended to add Subsection 6-15-1-10 which shall read as follows:
6-15-1-10. INCLUSIONARY HOUSING BONUSES
(A) Any covered development, as defined under City Code Section 5-7-3, providing
on-site affordable units and that is otherwise compliant with the City’s
Inclusionary Housing Ordinance is entitled to the following development bonuses:
1. Density: The maximum increase in the number of dwelling units over that
otherwise permitted in the residential district is twenty percent (20%) for
developments in a TOD area and ten percent (10%) for developments not in a
TOD area.
2. Height: The maximum increase in height over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
3. FAR: The maximum increase in FAR over that otherwise permitted in the
residential district is ten percent (10%) for developments in a TOD area and
five percent (5%) for developments not in a TOD area.
4. Parking: The minimum requirements for the number of parking spaces
provided below that are otherwise required in Title 6 are the following:
Parking Requirements In TOD Areas Outside TOD Area
0-1 Bedroom 0.5 parking spaces 0.75 parking spaces
2 Bedrooms 1 parking spaces 1.25 parking spaces
3+ Bedrooms 1.25 parking spaces 1.5 parking spaces
1. For developments providing 5% on-site affordable housing or 10% on-site
housing with public financing:
Residential
(R, T, & U Districts)
Density +1 per Inclusionary
Dwelling Unit
FAR --
Parking No parking for Inclusionary
Dwelling Unit
Height +12’ (not eligible for
Planned Developments)
Building Lot
Coverage and
Impervious Surface
Coverage
+15%
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2. For developments providing 10% on-site affordable housing or 20% on-site
affordable housing with public financing:
Residential
(R, T, & U Districts)
Density +2 per Inclusionary Dwelling
Unit
FAR --
Parking No parking for Inclusionary
Dwelling Units
Height +12’ (not eligible for
Planned Developments)
Building Lot
Coverage &
Impervious Surface
Coverage
+15%
Site Development
Allowances for
Planned
Developments
Majority vote of City Council
required to exceed
maximum Site Development
Allowances for Planned
Developments (instead of
Supermajority vote)
3. For covered developments and primarily affordable non-covered
developments in non-TOD areas that provide on-site affordable units, the
parking requirements for the entire development shall be reduced to:
Unit Size In TOD Area Outside TOD Area
0- 1 Bedroom 0.55 parking spaces 0.75 parking spaces
2 Bedroom 1.1 parking space 1.25 parking spaces
3+ Bedroom 1.65 parking spaces 1.5 parking spaces
(B) Residential developments processed as planned developments, shall have
bonuses and reductions set forth in this Section calculated prior to the site
development allowances set forth in Section 6-15-1-9.
SECTION 10: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and must be received in
evidence as provided by the Illinois Compiled Statues and the courts of the State of
Illinois.
SECTION 11: All ordinances or parts of ordinances in conflict
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herewith are hereby repealed.
SECTION 12: This ordinance must be in full force and effect after its
passage, approval, and publication in the manner provided by law.
SECTION 13: If any provision of this ordinance or application thereof
to any person or circumstance is ruled unconstitutional or otherwise invalid, such
invalidity must not affect other provisions or applications of this ordinance that can be
given effect without the invalid application or provision, and each invalid provision or
invalid application of this ordinance is severable.
Introduced: _______________, 2019
Adopted: _________________, 2019
Approved:
___________________________, 2019
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
Michelle L. Masoncup, Corporation Counsel
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APPROVED
Page 1 of 2
Plan Commission Minutes 4/10/19
MEETING MINUTES
PLAN COMMISSION
Wednesday, April 10, 2019
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, George Halik,
Peter Isaac, Andrew Pigozzi
Members Absent: Carol Goddard,
Staff Present: Scott Mangum, Planning and Zoning Manager
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:05 P.M.
2. APPROVAL OF MEETING MINUTES: March 13, 2019
Commissioner Isaac made a motion to approve the minutes, seconded by
Commissioner Halik. The Commission voted unanimously, 5-0, to approve the minutes
of March 13, 2019.
3. NEW BUSINESS
Mr. Mangum announced that the previously scheduled joint meeting of the
ZBA and Plan Commission meeting as well as the special meeting of the ZBA
had been rescheduled.
A. Text Amendment
Inclusionary Housing Ordinance Bonuses 19PLND-0025
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to revise density and parking bonuses established by the City of
Evanston’s revised Inclusionary Housing Ordinance (IHO), 107-O-18.
Mr. Mangum provided a brief overview of the proposed text amendment, describing
changes made within the most recent IHO (which was approved on November 29, 2018
and went into effect on January 1, 2019) then emphasizing that the proposed
amendment to the Zoning Ordinance mirrors those changes. He added that the Plan
Commission’s role is to amend the Zoning Ordinance in places where the IHO is
321 of 331
APPROVED
Page 2 of 2
Plan Commission Minutes 4/10/19
discussed, specifically in the IHO Bonus Sections and within a more procedural Section
regarding voting on site development allowances. The Commission is not to discuss the
merit or policy of the changes but is to make a recommendation to include the updated
language into the Zoning Code.
Chair Lewis emphasized that the Commission is debating whether or not the content of
the Title 5 changes should be brought into Title 6. He explained that the City Council
has approved the changes to the IHO and the Plan Commission will not be proposing
new language.
Commissioner Isaac stated that the proposed amendment seems straight forward.
The Commission then reviewed the standards for approval of the Special Use and
Planned Development Guidelines for the proposed development.
Commissioner Isaac made a motion to recommend approval of the text
amendment as presented by staff. Commissioner Pigozzi seconded the
motion. A roll call vote was taken and the motion passed, 6-0.
Ayes: Draper, Dubin, Halik, Isaac, Lewis, Pigozzi
Nays:
4. OTHER BUSINESS
There was no other business
5. PUBLIC COMMENT
There was no public comment.
6. ADJOURNMENT
Commissioner Dubin made a motion to adjourn the meeting. Commissioner
Isaac seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6-0.
The meeting was adjourned at 7:16 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council Meeting of July 8, 2019 Item PD1
City Code Section 6-7-4 “Municipal Use Exemption”
For Discussion
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Manager
Subject: Discussion of City Code Section 6-7-4 “Municipal Use Exemption”
Date: July 1, 2019
Recommended Action:
Staff is seeking direction from the City Council if the Zoning Code Section 6-7-4
“Municipal Use Exemption” should be considered and reviewed by the Zoning Committee
of the Plan Commission for its continued use by the City for its projects and City-owned
land.
Discussion:
Alderman Rue Simmons provided correspondence to the Evanston Branch of the NAACP
regarding potential changes to City Code Section 6-7-4 of the Zoning Ordinance that
allows the establishment of certain governmental or proprietary uses owned or operated
by the City regardless of the Zoning District. The City Council may discuss whether this
authority is desirable, and if it is not, could make a referral for a Text Amendment to the
Zoning Ordinance to the Plan Commission.
Attachments:
June 27, 2019 Letter from Alderman Rue Simmons to Evanston Branch of the NAACP
Memorandum
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For City Council Meeting of July 8, 2019 Item O1
Resolution 72-R-19, Amending Council Rules Regarding Public Comment
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Michelle L. Masoncup, Corporation Counsel
Subject: Resolution 72-R-19, Amending City Council Rules to Address Remote Public
Comment Participation
Date: July 1, 2019
Recommended Action:
The Rules Committee recommends that the City Council adopt Resolution 72-R-19,
amending City Council Rule 6, “Citizen Participation,” to state that only individuals
attending the meeting in person may participate in public comment and no electronic
participation will be allowed.
Livability Benefits:
Equity & Empowerment: Provide for meaningful community engagement; Ensure
equitable access to community assets
Summary:
The Rules Committee discussed at its June 3, 2019 meeting if persons should be
permitted to participate remotely in the public comment portion of the meeting via
electronic communication. The Committee directed staff to draft an amended rule to
state that only individuals present at the meeting would be allowed time to address the
Council or its subcommittees.
Attachment:
Resolution 72-R-19
Memorandum
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6/30/2019
72-R-19
A RESOLUTION
Amending City Council Rule 6, “Citizen Participation,” By Affirmatively
Stating that Only Persons Physically Present May Participate in Public
Comment and Amend the Section Heading to “Public Comment”
WHEREAS, the City Council amends the City Council Rules and
Organization of the City Council of the City of Evanston (“City Council Rules”) from time
to time; and
WHEREAS, the business of the City is to be conducted in an orderly and
efficient manner to facilitate sound City Council and public deliberation and decision
making; and
WHEREAS, the Rules Committee of the City Council requested at its June
3, 2019 meeting, that the City Council Rules should be amended to prohibit individuals
from remotely addressing the Council during public comment; and
WHEREAS, the title of the section should more accurately reflect that the
public participation period is not just for citizens and re-title the section to “Public
Comment”,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1. Section 6 of the City Council Rules is hereby re-titled to read
as follows:
6. CITIZEN PARTICIPATION PUBLIC COMMENT
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SECTION 2. Rule 6.2 of “Public Comment” of the City Council Rules is
hereby amended to read as follows:
6.2 The Council shall provide a period for Public Comment Citizen Comment.
Interested persons shall sign their name, address and the agenda item or other topic to
be addressed on a designated citizen participation sheet. Only individuals physically
present at the meeting are permitted to participate in Public Comment; no electronic
communication methods will be permitted for persons that seek to participate remotely in
Public Comment. A speaker may address the Council for no more than three minutes,
and only once per Council meeting. The maximum time limit for each speaker is a single
three minute time limit applied to any and all topics the speaker addresses. The
maximum time period for citizen participation is forty-five minutes. If there are more than
15 speakers, the Mayor will allocate time among the speakers to ensure that citizen
comment does not exceed forty-five (45) minutes. Speakers will not be permitted to cede
time to another speaker. The business of the City Council shall commence no later than
forty-five (45) minutes after the beginning of Citizen Public Comment.
City Council standing committees shall provide opportunities for citizen comment at the
beginning of each meeting. For all of the standing committees of the City Council, except
Planning and Development, a period of twenty minutes shall be provided for all public
comment, and no individual may speak longer than two (2) minutes and cannot cede time
to another speaker. For Planning and Development Committee, a period of forty-five
minutes (45) shall be provided for all public comment and no individual may speaker
longer than two (2) minutes and cannot cede time to another speaker. The committee
chair of the standing committees will allocate time among the speakers to ensure that
Public Comment does not exceed the allotted time provided above. The business of the
committee shall commence after the specified time above expires.
SECTION 3. That this Resolution 72-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council Meeting of July 8, 2019 Item O2
Resolution 73-R-19, Amending Council Rules to Address Signage in the
Chambers
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Michelle L. Masoncup, Corporation Counsel
Subject: Resolution 73-R-19, Amending City Council Rules to Address Signage in the
Council Chambers
Date: July 1, 2019
Recommended Action:
The Rules Committee recommends City Council adoption of Resolution 73-R-19,
amending City Council Rule 6, “Citizen Participation,” to address members of the public
signs in the Council Chambers.
Livability Benefits:
Equity & Empowerment: Provide for meaningful community engagement; Ensure
equitable access to community assets
Summary:
At the June 3, 2019 Rules Committee, the Committee discussed decorum issues,
including the increasing use of signs, banners and posters by members of the public to
communicate messages. The Rules do not address signs, banners, or posters and due
to the increasing use of the materials, the Committee directed staff to draft a rule to
address the size of the sign, but not a prohibition of signs in the Council Chambers.
The City Council may impose reasonable time, place, and manner regulations that are
content neutral if the regulations are narrowly tailored to serve a significant
governmental interest and leave open ample alternative channels of communication.
The City Council meeting is a designated public forum for speech. The City may
establish rules to balance a citizen’s right to express his or her views while on public
property and the government’s interest conducting an efficient meeting to get work
done. Perry Education Association v. Perry Local Educators Assn., 460 U.S. 37 (1983).
The proposed rule does not address content of the signs, it is devoted to ensure that
other members of the public can participate in the meeting and their view of the
proceedings is not disturbed.
Attachments:
-Resolution 73-R-19
Memorandum
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7/1/2019
73-R-19
A RESOLUTION
Amending City Council Rule 6, “Citizen Participation,” by Regulating
Signs in the Council Chambers by Members of the Public
WHEREAS, the City Council amends the City Council Rules and
Organization of the City Council of the City of Evanston (“City Council Rules”) from time
to time; and
WHEREAS, the business of the City is to be conducted in an orderly and
efficient manner to facilitate sound City Council and public deliberation and decision
making; and
WHEREAS, the Rules Committee of the City Council requested at its June
3, 2019 meeting, that the City Council Rules should be amended to address the size of
signs and location,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1. Rule 6 “Citizen Participation” of the City Council Rules is
hereby amended to add a new subsection 6.10 to read as follows:
6.10 Persons attending the meeting may hold a sign that is 11 X 17 in size; banners
or signs that are larger than the stated size will be permitted. The sign may not block
the view of other members of the public and cannot be affixed to the walls, windows,
or other glass.
SECTION 2. That this Resolution 73-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
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73-R-19
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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