HomeMy WebLinkAbout05.28.19
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Tuesday, May 28, 2019
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) is cancelled.
City Council meeting will convene at conclusion of the A&PW Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wilson
(II) Mayor Public Announcements and Proclamations
National Senior Health & Fitness Day - May 29, 2019
National CPR and AED Week – Presentation to Sarah Agnew
Canal Shores Golf Course 100th Anniversary - May 28, 2019
100th Anniversary of Illinois Being the First State to Ratify the 19th
Amendment - June 10, 2019
(III) City Manager Public Announcements
We’re Out Walking (WOW) Kick-Off – June 15, 2019
U.S. Lifesaving Presentation
Fire Department Promotions
Deputy Chief Paul Polep
Division Chief Kim Kull
Division Chief Matt Smith
(IV) Communications: City Clerk
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City Council Agenda May 28, 2019 Page 2 of 8
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended as a forum for residents to share their
perspective in a respectful and civil manner. Public comments are requested to be made with
these guidelines in mind.
(VI) Special Order of Business
SPECIAL ORDER OF BUSINESS
(SP1) Approving Designation of Additional Freedom of Information Act Officers
Resolution 57-R-19, Appointing Additional Freedom of Information Act (FOIA)
Officers is submitted for consideration and approval.
For Action
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Suffredin
Planning & Development - Alderman Revelle
Human Services - Alderman Rue Simmons
Rules Committee - Alderman Braithwaite
Economic Development - Alderman Rue Simmons
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of May 13, 2019
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – April 29, 2019 through May 12, 2019 $ 2,708,964.68
For Action
(A2) Bills List – May 29, 2019 $ 4,115,497.64
For Action
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City Council Agenda May 28, 2019 Page 3 of 8
(A3) Contract Award with Culy Contracting, LLC for the 2019 Structure Lining
Bid
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2019 Structure Lining (Bid No. 19-15) with Culy Contracting, LLC
(5 Industrial Park Drive, P.O. Box 29, Winchester, IN 47394) in the amount of
$100,420. Funding for this project is from the Sewer Fund (Account
515.40.4535.62461- 419005), which has an FY 2019 budget of $165,000 for this
work, all of which is remaining.
For Action
(A4) Contract Award with J.A. Johnson Paving Company for the 2019 Motor Fuel
Tax Street Resurfacing Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2019 Motor Fuel Tax (MFT) Street Resurfacing Project (Bid No. 19-24)
with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL
60005) in the amount of $1,005,700. Funding will be provided from the Motor
Fuel Tax Fund (Account 200.26.5100.65515 – 418002), which has a total FY
2019 budget allocation for this project of $1,206,000, all of which is remaining.
For Action
(A5) Contract Extension with Corrective Asphalt Materials for Reclamite
Pavement Sealing
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for Reclamite pavement sealing with Corrective Asphalt
Materials (43W630 Wheeler Road, Sugar Grove, IL 60554) in the amount of
$50,000. This contract award is part of a bid led by the Municipal Partnering
Initiative (MPI). Funding for this work will be from the Capital Improvement
Program Fund (Account 415.40.4119.65515-419010), which is budgeted for
$100,000 and has a current unencumbered balance of $50,000.
For Action
(A6) Contract Award with W Construction, Inc. for Fleetwood-Jourdain Interior
Renovation
Staff recommends City Council authorize the City Manager to execute a contract
for the Fleetwood-Jourdain Community Center Interior Renovation (RFP 19-13)
with W Construction, Inc. (655 Paxton Place, Carol Stream, IL 60188) in the
amount of $585,000. Funding is available in the amount of $440,000 from 2019
General Obligation Bonds and $145,000 from Good Neighbor Funds. A detailed
project funding breakdown is included in the corresponding transmittal memo.
For Action
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City Council Agenda May 28, 2019 Page 4 of 8
(A7) Construction Bid Award with Hacienda Landscaping, Inc. for the Garden
Park and Playground Renovations
Staff recommends City Council authorize the City Manager to execute a contract
for the Garden Park and Playground Renovation Project with Hacienda
Landscaping Inc. (17840 Grove Road, Minooka, IL 60447) in the amount of
$463,637. Funding will be provided from Capital Improvements Fund 2019
General Obligation Bonds (Account 415.40.4119.65515.518002). This project
was budgeted at $500,000 in FY 2019, all of which is remaining.
For Action
(A8) Purchase of Robert Crown Community Center, Ice Complex and Library
General Purpose Furniture from Forward Space
Staff recommends City Council approval of office, library, and general purpose
furniture purchases for the Robert Crown Community Center, Ice Complex and
Library from Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in
the amount of $408,072.85. Funding for this purchase will be provided from
Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account
416.40.4160.65515 – 616017). The current Furniture, Fixtures and Equipment
(FFE) budget for this project is $910,000, all of which is remaining.
For Action
(A9) Purchase of Robert Crown Community Center, Ice Complex and Library
Pre-School Furniture from Forward Space
Staff recommends City Council approval of preschool furniture purchases for the
Robert Crown Community Center, Ice Complex and Library from Lakeshore
Learning (2695 E. Dominguez Street, Carson, CA 90895) in the amount of
$40,454.46. Funding for this purchase will be provided from Capital Improvement
Program (CIP) 2019 General Obligation Bonds (Account 416.40.4160.65515 –
616017). The current Furniture, Fixtures and Equipment (FFE) budget for this
project is $910,000, all of which is remaining.
For Action
(A10) Contract Award with Blessing Hancock for the Robert Crown Community
Center, Ice Complex and Library Public Art
The Arts Council recommends City Council approve a public art contract for the
Robert Crown Community Center, Ice Complex and Library with Blessing
Hancock (4340 79th Avenue NW, Olympia, WA 98502) in the amount of
$325,000. Funding for this purchase will be provided from Capital Improvement
Program (CIP) 2019 General Obligation Bonds (Account 416.40.4160.65515 –
616017). The current public art budget for this project is $335,000.
For Action
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City Council Agenda May 28, 2019 Page 5 of 8
(A11) Sole-source Agreement with Elcast Lighting for Street Light Fixture Repairs
Staff recommends the City Council authorize the City Manager to approve an
agreement for the sole-source repair of: 164 – Tallmadge Induction lighting units;
and 57 – Induction Davit fixtures with Elcast Lighting (815 S. Kay Avenue,
Addison, IL, 60101) in the amount of $42,424. Funding for this purchase will
come from the Capital Improvement Program 2019 General Obligation Bond
(Account 415.40.4119.65515-419022), which has a FY 2019 budget of $210,000
for lighting and pavement marking projects. The remaining balance in the
account is $129,000.
For Action
(A12) Approval of Great Merchant Grant Program Financial Assistance to the
Noyes and West Village Business Districts
Staff recommends City Council approval to provide financial assistance through
the Great Merchants Grant Program, for an amount not to exceed $10,940. The
Noyes Business District will receive $10,000 and the West Village Business
Association will receive $940. Staff recommends utilizing the Economic
Development Business District Improvement Program (Account
100.21.5300.65522). The approved 2019 Fiscal Year Budget allocated $150,000
to this account. To date, $93,411.05 has been spent from this account, leaving
$56,588.95 available for expenditure.
For Action
(A13) Approval of Funding for 12-month Period for Chicago’s North Shore
Convention and Visitors Bureau (CNSCVB)
Staff recommends City Council authorize funding for Chicago’s North Shore
Convention and Visitors Bureau (CNSCVB) in the amount of $83,609 for a period
commencing July 1, 2019 through June 30, 2020. Funding will be provided from
the Economic Development Partnership Account (Account 100.21.5300.62659).
The City Council approved $147,000 in the 2019 budget with a commitment of
$50,000 to Downtown Evanston for maintenance contract reimbursements. To
date, $12,500 has been distributed, leaving a balance of $134,500.
For Action
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City Council Agenda May 28, 2019 Page 6 of 8
(A14) Resolution 55-R-19, Authorizing the City Manager to Apply for Highway
Safety Improvement Program Grant Funds
Staff recommends City Council adoption of Resolution 55-R-19 authorizing the
City Manager to apply for Highway Safety Improvement Program (HSIP) Grant
Funds from Illinois Department of Transportation (IDOT) for intersection
improvements at Ridge & Oakton, Ridge & Main, Ridge & Greenleaf, Ridge &
Dempster, Ridge & Lake, Ridge & Davis and Ridge & Church. The estimated
total design and construction cost of the Ridge Avenue Intersection
Improvements Project is $860,000, of which $700,000 would be funded by HSIP
Grant funds and the remaining $160,000 from the City. The City portion is funded
from the Ridge Avenue signal study (Account 415.40.4119.62145 – 419008)
which has a total FY 2019 Budget of $175,000.
For Action
(A15) Resolution 54-R-19, Appointing a Director and Alternate Director to the
Solid Waste Agency of Northern Cook County
Staff recommends City Council adoption of Resolution 54-R-19 appointing Mayor
Hagerty as Director on the Board of Directors of the Solid Waste Agency of North
Cook County and City Manager Wally Bobkiewicz as the Alternate Director.
For Action
(A16) Ordinance 37-O-19, Authorizing the City Manager to Execute a Sale
Contract for City Owned Real Property located at 1824 Emerson Street
Staff recommends City Council adoption of Ordinance 37-O-19, authorizing the
City Manager to execute a sales contract for City-owned real property located at
1824 Emerson Street to Evanston Township High School District No. 202
(“ETHS”) for affordable housing. A two-thirds majority is required for adoption of
this ordinance.
For Introduction
(A17) Ordinance 48-O-19, Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Brown Avenue and Noyes Street
Staff recommends City Council adoption of Ordinance 48-O-19 by which the City
Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to
establish a 4-Way Stop Control at the intersection of Brown Avenue and Noyes
Street. Funding will be through the General Fund-Traffic Control Supplies
(Account 100.40.4520.65115), with a budget of $58,000 for FY 2019.
For Introduction
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City Council Agenda May 28, 2019 Page 7 of 8
(A18) Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for
Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real
Estate, LLC
Staff recommends City Council adoption of Ordinance 42-O-19, “Authorizing the
City Manager to Enter into a Real Estate Contract with Clark Street Real Estate,
LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street.” A
two-thirds majority of City Council is required to adopt the ordinance.
For Action
(A19) Ordinance 53-O-19, Amending City Code to Modify the No Parking
Restrictions on Howard Street from Chicago Avenue to Ridge Avenue
Alderman Rainey requests City Council adoption of Ordinance 53-O-19,
amending Subsection KK of Title 10, Chapter 11, Schedule 9 “Parking Prohibited
at Certain Times” changing the time of day when parking is prohibited. This
ordinance will change the restriction against parking on Howard Street from
Chicago Avenue to Ridge Avenue from midnight to 3 a.m.
For Action
HUMAN SERVICES COMMITTEE
(O1) Resolution 52-R-19, Authorizing the City Manager to Negotiate and Execute
a Grant Agreement with the Evanston Animal Shelter Association to Fund
Operations
The Human Services Committee and staff recommend City Council adoption of
Resolution 52-R-19 authorizing the City Manager to negotiate and execute an
agreement with the Evanston Animal Shelter Association to fund operations by
providing a $100,000 grant and supplies reimbursement for the period of June 1,
2019 through May 31, 2020. Funding will be provided from the City’s Animal
Control budget (Account 100.22.2280.62272) with a budget of $100,000, all of
which is remaining.
For Action
(O2) Resolution 68-R-18, In Support of Employing Administrative Adjudication
as an Alternative to the Criminal Justice System for Juveniles, and
Ordinance 159-O-18, Amending Portions of the City Code Incorporating
Restorative Justice Practices for Minors
The Alternatives to Arrest Committee recommends City Council adoption of
Resolution 68-R-18, In Support of Employing Administrative Adjudication as an
Alternative to the Criminal Justice System for Juveniles, and Ordinance 159-O-
18, Amending Portions of the City Code Incorporating Restorative Justice
Practices for Minors.
For Action
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City Council Agenda May 28, 2019 Page 8 of 8
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH JUNE 2019
Upcoming Aldermanic Committee Meetings
6/3/2019 6:00 PM Rules Committee
6/3/2019 7:00 PM Human Services Committee
6/6/2019 7:00 PM Housing & Homelessness Commission
6/10/2019 6:00 PM Administration & Public Works, Planning & Development, City Council
6/17/2019 6:00 PM City Council
6/18/2019 7:00 PM Housing and Community Development Act Committee
6/19/2019 6:30 PM Minority Women and Evanston Business Enterprise Committee
6/19/2019 7:00 PM Affordable Housing Plan Steering Committee
6/20/2019 6:30 PM Equity & Empowerment Commission
6/24/2019 6:00 PM Administration & Public Works, Planning & Development, City Council
6/26/2019 6:00 PM Transportation and Parking Committee
6/26/2019 7:30 PM Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council Meeting of May 28, 2019 Item SP1
Resolution 57-R-19: Approving Designation of Additional FOIA Officers
For Action
To: Members of the City Council
From: Mayor Stephen H. Hagerty
Subject: Resolution 57-R-19, Appointing Additional Freedom of Information Act
Officers
Date: May 28, 2019
Recommended Action:
This resolution is submitted for your consideration and approval to appoint additional
Freedom of Information Act (“FOIA”) Officers.
Livability Benefit:
Innovation & Process: Support local government best practices and processes
Funding Source:
N/A – no additional funds are needed to designate additional FOIA officers
Summary:
Given that FOIA requests have doubled over the last two years (from approximately 700
to 1400), this Resolution designates three additional FOIA officers, in addition to the
City Clerk, who is currently the sole FOIA officer. Designating additional FOIA officers
will give the City more capacity to respond in a timely manner and is consistent with the
City’s past practice of having more than one FOIA officer.
This Resolution replaces Resolution 84-R-17 which previously named the City Clerk.
Pursuant to Section 5 ILCS 140/3.5, and as confirmed by this Resolution 57-R-19, the
following positions will be FOIA officers: City Clerk, Evanston Police Department (EPD)
Records Manager and his/her designee when necessary, an Assistant City Attorney in
the Law Department, and a Customer Service Representative in the Collector’s Office.
Under this structure, all FOIA requests for police department records will be processed
by the EPD Records Manager. FOIA requests that involve Law Department records or
review of applicable exemptions will be processed by an Assistant City Attorney. All
remaining requests for all other departments’ records will be processed by the City
Clerk as the primary officer and the Customer Service Representative to assist in a
secondary capacity, if necessary, with pending requests. The Customer Service
Representative, Leticia Blackman, previously served as a FOIA Officer and the Deputy
Memorandum
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City Clerk. The attached revisions to the FOIA policy reflect these additional officers.
Having multiple FOIA Officers is consistent with many of our similar peer and
surrounding communities. Below is a summary:
1. Park Ridge: The Village of Park Ridge has 11 FOIA Officers; the Village designated
each department director to be a FOIA Officer and designated 4 individuals in the Police
Department to be FOIA officers. Police Department FOIA Requests are submitted
directly the Police department and on a different form than the remainder of the Village
departments requests.
2. Naperville: The City of Naperville has 6 FOIA officers, 3 FOIA officers within the
Clerk’s Office and 3 officers within the Records Division of the Police Department. The
FOIA requests are processed separately by the Police Department.
3. Arlington Heights: The Village of Arlington Heights has 2 FOIA Officers, both in the
Law Department. The attorneys assign out the requests to individual departments and
then law reviews before release by the law department. Arlington Heights also stated
that their police department also handles their own FOIAs, reaching out to law
department for questions whenever necessary.
4. Glenview: Glenview has 2 FOIA officers, one from the Village Manager’s Office and
one from the Police Department. Both departments consult with their legal department
when necessary.
5. Highland Park: The Deputy City Clerk is the primary FOIA officer. Several
departments have their own FOIA officer – Community Development, Fire, Public
Works, and Police Department, meaning they have a total of 5 FOIA officers.
6. DeKalb: The City of DeKalb has 2 FOIA officers within the City Manager’s Office.
The Police Department has a FOIA officer and handles records separately.
Legislative History:
The City Council approved Resolution 84-R-17 designating the City Clerk as FOIA
officer on October 17, 2017.
On June 23, 2014, City Council adopted a FOIA Policy and designated the City Clerk
and two Deputy City Clerks to serve as FOIA officers. The FOIA officers were: City
Clerk, Rodney Greene, and Deputy Clerks, Akasha Terrier and Leticia Blackman.
Attachment:
Resolution 57-R-19
FOIA Policy
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5/23/2019
57-R-19
A RESOLUTION
Adding Designated Freedom of Information Act Officers for the
City of Evanston
WHEREAS, the City of the Evanston (the “City”) is a “public body” within
the purview of the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. (“FOIA”) and
responds to requests made for public records under FOIA; and
WHEREAS, in accordance with Section 3.5 of FOIA, the City designates
its Freedom of Information Act officer(s); and
WHEREAS, the City Council designates the following positions to be FOIA
Officers: City Clerk, the Evanston Police Department Records Manager, an Assistant
City Attorney within the Law Department, and the Customer Service Representative
within the Collector’s Office of the City Manager’s Office department,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are incorporated herein as findings of
the City Council of the City of Evanston, Illinois.
SECTION 2: The Evanston Police Department Records Manager or
his/her designee will serve as the FOIA Officer to process all FOIA requests for
Evanston Police Department records. The Assistant City Attorney will assist City staff
and the FOIA Officers to review requested records to determine if statutory exemptions
are applicable and will respond to requests for Law Department records. The City Clerk
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57-R-19
~2~
is designated as the primary Freedom of Information Act Officers for the City of
Evanston for all remaining requests for City of Evanston records. A Customer Service
Representative of the Collector’s Office within the City Manager’s Office will serve as
the secondary FOIA Officer for all remaining requests for City of Evanston records. The
FOIA officers are directed to comply with all sections of FOIA and the City of Evanston
FOIA Policy attached hereto as Exhibit A and incorporated by reference.
SECTION 3: This resolution will supersede and replace the designation in
Resolution 84-R-17. The FOIA Policy is hereby amended to reflect the aforementioned
additional FOIA officers and hereby adopted as amended.
SECTION 4: This Resolution 57-R-19 is effective immediately.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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57-R-19
~3~
EXHIBIT A
FOIA POLICY
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City of Evanston FOIA Policy
This Policy ("FOIA Policy”) outlines the City of Evanston’s procedures for compliance
with the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. (" the Act”), by the City
and any person requesting public records from the City ("requester”), and contains
instructions and forms for the implementation of the FOIA Policy. The City will respond
to written requests for inspection, copying, or certification of public records in
accordance with the Act, this FOIA Policy, and other applicable laws (the "request").
The effective date of this FOIA policy shall be the date on which it is adopted by the City
Council.
I. REQUESTS FOR PUBLIC RECORDS
A. General - Processing of Requests
All requests to inspect, copy or certify public records under FOIA must be submitted to
the City in writing, submitted via the NextRequest system, or sent via electronic mail.
The City will respond to all requests in conformance with the FOIA statute parameters.
The City will comply with the request by providing responsive records to the requester
only, or as the case may be, deny the request, as required by 5 ILCS 140/3 through
140/3.3.
B. Responsibilities of FOIA Officers.
The City’s Freedom of Information Officers areis administratively responsible for
receiving and processing all requests to inspect, copy, or certify public records under
the Act and this FOIA policy. The FOIA Officers areis the person with the authority on
behalf of the City to grant or deny requests to inspect, copy, or certify public records
filed pursuant to the Act and this FOIA policy, to extend the time for response, and to
issue appropriate notices. The City has designates the following positions to be FOIA
officers: City Clerk, Evanston Police Department Records Manager or his/her
designees, Customer Service Representative of the Collector’s Office, and an Assistant
City Attorney. and the City Clerk as the FOIA Officers for the City of Evanston. FOIA
Officers within each department are responsible for closing each request in conjunction
with the Law Department. The FOIA Officers within the Law Department areis
responsible for all correspondence with the Attorney General's Public Access Counselor
when a request for review is filed.
CD. Summary of the FOIA Request process:
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Step One: Complete a FOIA Request Form: Requests for records can be made in
writing. However, sufficiently detailed oral requests for records may be honored as well.
The City prefers that the requester use the NextRequest system at the City's website
https://www.cityofevanston.org/government/city-clerk/submit-foia. If this is not an option
for the requester, s/he may submit a request in person at the City Clerk’s Office at 2100
Ridge Avenue, Evanston, Illinois 60201. The City will process written requests as long
as the following information is included:
(a) name of requester;
(b) the requester's mailing address, e-mail address (if applicable), and telephone
number;
(c) a specific description of the public records requested; and
(d) a statement of purpose, indicating whether the requester intends to use the
records, or the information derived from those records, for sale, resale,
solicitation, or advertisement for sales or services.
Step Two: Procedure for submission of the FOIA Request:
Requests may be submitted online at https://www.cityofevanston.org/government/city-
clerk/submit-foia. Requests can also be mailed, faxed or e-mailed to
FOIA@cityofevanston.org for processing. Requests can also be hand delivered to the
FOIA Officer(s) between the hours of 8:30 a.m. and 7:00 p.m. Monday through
Thursday and Friday between the hours of 8:30 a.m. and 5:00 p.m., except on City
observed holidays. An e-mail sent during business hours will be deemed received on
the day it is received by the Public Body and an e-mail message sent after business
hours will be deemed received on the following business day.
Mailed Requests should be addressed as follows:
City of Evanston
Attn: FOIA Officer
2100 Ridge Avenue
Evanston, IL 60201
If you are submitting a FOIA request via email, send to FOIA@cityofevanston.org
For every FOIA request, the City’s FOIA officer(s) must use NextRequest in a way so
that records responses and responsive documents released can only be viewed by the
requester.
Step Three: City Response
The City will respond to the request within five (5) business days of receipt of the
Request. If athe FOIA Officer determines that additional time is needed and allowed
under FOIA to respond to the request, then athe FOIA Officer will send written
notification to the requester of the reasons requiring the extension, and the length of the
extension (no more than 5 business days). The requester and the City may also agree
in writing to extend the time period to a date certain that is beyond the additional five (5)
business days. The FOIA Officers and City staff, with the aid of the City of Evanston
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Law Department, will evaluate if any or all of the requested public records are exempt
from disclosure under FOIA. After a determination of legal compliance is made in
conjunction with the Law Department, each FOIA Officer is responsible for closing a
request assigned to him/her.
The City officials will respond to the Request for records according the following:
(1) Approve the request and release all requested documents for inspection and/or
copying (Approval Response; Form A);
(2) Approve the request in part and deny the request in part based on statute
exemptions and provide the requester an opportunity to appeal (Partial Denial
Response; Form B);
(3) Deny the request for all records requested. The denial will cite statutory reasons for
the denial and provide requester an opportunity to appeal (Denial Response; Form B).
(4) Send a notice of extension for the City’s response to the request (Notice of
Extension; Form D); or
(5) Meet and confer with the requester to narrow the scope of the request (Meet and
Confer Notice; Form E) and if the requester narrows the request to a manageable size,
the City will send a follow-up response letter with the updated records.
(6) Send response letter indicating that the request needs clarification regarding the
records that the requester is seeking, and/or the request as submitted is vague or
unclear (Form F).
Step Four: (If applicable) City Response – Commercial Requests
The City must be informed if the request is made for commercial purpose. It is a
violation of FOIA to attempt to procure public records without disclosing to the City that
the request is submitted for a commercial objective. The City will respond to a request
for records to be used for a commercial purpose within 21 working days after receipt.
The response will (i) provide to the requester an estimate of the time required by the
public body to provide the records requested and an estimate of the fees to be charged,
which the City may require the person to pay in full before copying the requested
documents, (ii) deny the request pursuant to one or more of the exemptions set out in
this Act, (iii) notify the requester that the request is unduly burdensome and extend an
opportunity to the requester to attempt to reduce the request to manageable
proportions, or (iv) provide the records requested.
Requests from the news media or non-profit organizations are not classified as a
request for a commercial purpose if the purpose of the request is to:
(a) access and disseminate information concerning news and current passing events;
(b) write articles of opinions or features of interest to the public; or
(c) use for the purpose of academic, scientific or public research/education.
Step Five: Delivery of response and payment of any applicable fees
If the request is approved, approved in whole, or approved in part, the City will provide
the materials in accordance within the required time period. The FOIA Officer will notify
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that the materials will be available electronically, or upon payment of the reproduction
costs, and/or give notice of the time and place for inspection of records. Public records
are available for inspection during regular City business hours. During inspections, a
City employee must be present and the record(s) cannot be removed from the building.
II. DISCLOSURE OF PUBLIC RECORDS
B. Access to Public Records
Only City employees will be permitted to search City files, records, or storage areas; to
use City equipment; or to make copies of City’s public records. Original public records
will not be removed from City offices at any time.
K. No Obligation to Create New Records
In the course of responding to requests to inspect, copy, or certify public records, the
Act and this FOIA Policy does not require the City to create records that the City does
not already maintain in record form.
IV. CITY OBLIGATIONS
A. Organizational Description
In accordance with Section IV of the Act, the FOIA Officers will cause the City to
prominently display at the Civic Center, make available for inspection, copying, and
available on the City’s webpage under Freedom of Information Act “Organizational
Information”, the following information:
1. City Mission: The City of Evanston is committed to promoting the highest
quality of life for all residents by providing fiscally sound, responsive municipal services
and delivering those services equitably, professionally, and with the highest degree of
integrity.
2. Vision Statement: Creating the most livable city in America.
3. Organizational Values:
Excellent customer service
Continuous improvement
Integrity
Accountability
4. City of Evanston Budget: The City Council approved the current Fiscal Year
operating budget for the City in the amount identified on the City’s webpage.
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5. Total number of City employees: The total staffing level for the current Fiscal
Year is identified on the City’s webpage.
6. Organizational Chart: The City’s organizational charts are posted to the City of
Evanston website at: https://cityofevanston.org/transparency/city-organizational-charts/.
7. Location of City of Evanston offices:
Civic Center: 2100 Ridge Avenue, Evanston, IL 60201; (847) 328-2100
Fire Department: 909 Lake Street, Evanston, IL 60201; (non-emergency) (847)
866-5918
Main Public Library: 1703 Orrington, Evanston, IL 60201; (847) 448-8600
Police Department: 1454 Elmwood Avenue, Evanston, IL 60201; (non-
emergency) (847) 866-5000
Water Treatment Plant: 555 Lincoln Street, Evanston, IL 60201; (847) 866-2942
Dial 3-1-1 for non-emergency City services and information
B. Records Stored by Electronic Data Processing.
The FOIA Officers will prepare and furnish to any person requesting it a description of
the manner in which public records of the City stored by means of electronic data
processing may be obtained in a form comprehensible to persons lacking knowledge of
computer language or printout format. The City will work to ensure databases subject to
disclosure under FOIA are capable of exporting in a machine readable format (i.e. csv,
xls.)
C. Record Keeping
The FOIA Officers will retain copies of all requests and documents relating to a request
until the Request is complied with or has been denied. In addition, copies of requests,
any responses including Notices of Denial, and a copy of communications with the
requester and other communications will be maintained by the Evanston FOIA Officers
City Clerk for the period provided under the Illinois Local Records Act, 50 ILCS 205/1 et
seq.
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REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 13th, 2019
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 19 of 340
Mayor’s Public Announcements
Mayor Hagerty made a few Proclamations:
●National Preservation Month, May 2019
●National Police Week, May 12-18, 2019
●Public Works Week, May 19-25, 2019
●JoAnn Avery Day, May 19, 2019
Friends of Robert Crown presented the City with a check worth $5,000,000.00. Lastly, Mayor
Hagerty presented Bennett Johnson with a Lifetime Achievement Award.
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz invited Dave Stoneback, Public Works Director, to speak
about the Chicago Avenue - Sheridan Road project which won some awards by the American
Public Works Association. Lastly, there will be a formal dedication of the Fountain Square
project at 11 a.m. on Saturday, May 18.
Watch
City Clerk’s Communications
City Clerk had no announcements. Watch
Public Comment
Mike Vasilko Thanked the Friends of Robert Crown for returning funds raised by
CCS. Stated the website for Friends of Robert Crown is still
promoting the City being responsible for only rainsing 10 million
dollars towards Robert Crown. The website also listed the library only
having to raise 2.5 million dollars and other donations for 17.5 million
dollars. Continued to speak on the process of the Robert Crown
Center and it’s finances.
Watch
Don Zeigler Dr. Zeigler, Chair of the Evanston Health Advisory Council, stated
Evanston is experiencing a dramatic increase in suicides, along with
increases in sexually transmitted diseases. Wants the city to keep a
Watch
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strong and certified Health Department. Stated the Evanston Health
Advisor Board will continue to support the Health Department to keep
Evanston safe and healthy. Asked City Council to retain a strong and
certified Health Department.
Chris Gotschall Voiced his support of Ald. Rue Simmons proposal to rezone areas of
the 5th Ward. Believes R5 scale construction will diminish the quality
of life in the neighborhood.
Watch
Larry Mcmahon Requested the meter time be extended at the Evanston Athletic Club.
Asked for more research to be done regarding the neuroscience and
impact marijuana has on people under the age of 25.
Watch
James Engelman Requested more taxis with ramps be made available for individuals
with disabilities.
Watch
Linda Damashak Spoke on the Harley Clarke RFP. Requested the wording be
changed back to “significant” and a percentage to be added. Believes
it should be mandatory for developers to make presentations to the
community. Requested City Council to discuss the matter.
Watch
Doreen Price Stated the notice for 222 Oakton was published in the Evanston
Review and other newspaper which she is not subscribed to. Says it's
excluding low-income residents from obtaining information.
Watch
Fred Wittenberg Shared his remarks regarding James Park. He suggested City
Manager Bobkiewicz should resign.
Watch
Ray Friedman Thanked Ald. Rue Simmons on her initiative to make Ward meeting
minutes available to the public. He would like other Ward to provide
meeting minutes, so residents that are unable to attend can read
them at a later date.
Watch
Tina Paden Inquired about the proposed changes to the “Wheel Tax”. Wanted to
know if the changes applied to the current fiscal year and if so, will
residents who purchased the vehicle sticker receive a refund.
Suggested having ETHS homes places in all Wards in Evanston.
Hopes ESG funds are repaid back to Paden Properties.
Watch
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Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meetings of April 22,
2019 and April 29, 2019
For Action
Approved on Consent Agenda
Motion: Ald.
Suffredin
Watch
(A1) Payroll – April 1, 2019 through April 14, 2019 $2,821,514.57
Payroll – April 15, 2019 through April 28, 2019 $2,671,820.80
For Action
Approved on Consent Agenda
(A2) Bills List – May 14, 2019 $4,087,869.59
Credit Card Activity (not including Amazon purchases) -
Period Ending March 26, 2019 $180,292.86
For Action
Passed 7-2 Ald. Suffredin and Fleming voted “No”
Motion: Ald.
Suffredin
Watch
(A3) Amazon Credit Card Activity – Ending March 26, 2019 $5,840.41
For Action
Passed 8-1-0 Ald. Suffredin abstained
Watch
(A4) Approval of Special Event: Vintage Garage Chicago – Evanston
Edition
City Council approved a License Agreement with the City of Evanston and
Vintage Promotions LLC for the use of the Maple Self-Parking Garage
(one below the top floor which is open air) on Sunday, May 19, July 21
and September 15, 2019 from 10 a.m. to 5 p.m., contingent upon
compliance of all requirements as set forth by the Special Event Policy &
Guidelines. Costs for City services provided for events require a 100%
reimbursement from the sponsoring organization or event coordinator.
For Action
Approved on Consent Agenda
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(A5) Contract Award for Parks, Recreation and Community Services
Department 2019 Summer Bus Transportation
City Council authorized the City Manager to execute a contract with
Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076), in an
amount not to exceed $23,525 for the Parks, Recreation and Community
Services Department 2019 Summer Bus Transportation Bid (Bid #19-08).
Compass Transportation was the lowest responsive bidder, with a base
bid of $19,525 and a $50.00 per hour cost for any additional trips that may
be necessary. Funding is from various Parks and Recreation Accounts,
which are detailed on the corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A6) Contract with Play-Well TEKnologies for 2019 Youth Engineering
LEGO Camp Instruction
City Council authorized a sole source agreement with Play-Well
TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960)
through 2019 for instruction of youth engineering LEGO camps. Revenue
from program registrations are deposited into Chandler-Newberger
Account 100.30.3035.53565; Instructional expenses are paid from
Chandler-Newberger Account 100.30.3035.62505, which has a $125,900
budgeted allocation.
For Action
Approved on Consent Agenda
(A7) Purchase of Arbotect Fungicide from Rainbow Treecare
Scientific Advancements
City Council authorized the City Manager to execute a purchase order for
the sole source purchase of 94 gallons of Arbotect fungicide from Rainbow
Treecare Scientific Advancements (Minnetonka, MN) for a total purchase
amount of $39,072.04. This vendor has the sole license from the
European manufacturer, Syngenta, to distribute Arbotect in the United
States. Funding for this purchase is from the General Fund (Account
100.40.4320.62496), which has a 2019 budget of $38,000, and a current
balance of $31,460. The remaining funds for this will come from Account
100.40.4320.62385, with a budget of $75,000, and current balance of
$69,137.
For Action
Approved on Consent Agenda
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(A8) Contract for 2019 Water Main Improvements and Street
Resurfacing Project with Joel Kennedy Constructing Corp.
City Council authorized the City Manager to execute a contract for the
2019 Water Main Improvements and Street Resurfacing Project (Bid No.
19-06) with Joel Kennedy Constructing Corp. (2830 N. Lincoln Avenue,
Chicago, IL 60657) in the amount of $4,223,640.50. Funding in the
amount of $3,663,815.50 will be provided from the Water Fund (Account
513.71.7330.65515–419012), with a budget/YTD balance of $3,710,000,
and $559,825.00 from the Sewer Fund (Account 515.40.4535.65515 –
419012) with a budget/YTD balance of $560,000.
For Action
Approved on Consent Agenda
(A9) Change Order No. 2 to the 2018 CIPP Sewer Rehabilitation
Contract B with Kenny Construction Company
City Council authorized the City Manager to execute Change Order #2 for
the 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with
Kenny Construction Company dba Granite Inliner (2215 Sanders Road,
Suite 400, Northbrook, IL 60062) in the amount of $35,151.00. This will
increase the total contract amount from the original contract price of
$379,505.00 to $414,656.50. Funding for this project is from Sewer Fund
(Account No. 515.40.4535.62461), which has an FY 2019 budget of
$1,125,561.00, of which $378,784 is remaining.
For Action
Approved on Consent Agenda
(A10) Contract with Bulley and Andrews Concrete Restoration for
Parking Garage Silane Sealer Application
City Council authorized the City Manager to execute a contract for the
Parking Garage Silane Sealer Application (Bid 19-18) with Bulley and
Andrews Concrete Restoration (1755 W. Armitage Avenue, Chicago,
Illinois, 60622) in the amount of $620,608.00. Funding is available from
the Parking Fund (Account 505.19.7005.65515 - 619005), which has a
total FY 2019 budget of $900,000, all of which is remaining. In accordance
with their parking garage lease agreement with the City of Evanston, the
Residences of Sherman Plaza have agreed to reimburse the City their fair
share of the cost at Sherman Avenue Garage upon completion of the
project. This amount is estimated to be $49,460.96.
For Action
Approved on Consent Agenda
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(A11) Amendment to the Agency Agreement for the Management of
the Natural Gas Purchase and an Amendment to the Agreement for
the Purchase of Natural Gas for 16 City Owned Buildings
City Council authorized the City Manager to negotiate and execute
Amendment 3 to the Agency Agreement with Northwestern University for
the management of the natural gas purchase. The amendment would
extend the term of the agreement through August 31, 2023. Staff also
recommends City Council authorize the City Manager to execute
Amendment 7 to the agreement with Twin Eagle Resource Management,
LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase
of natural gas for 16 City owned buildings for a price of $3.56 per MMBTU.
The amended term of the agreement would be effective June 1, 2019
through August 31, 2023. The cost for natural gas is billed to the various
accounts that support the buildings that are purchasing natural gas
through this contract. Northwestern University will administer the natural
gas purchase for the City at no additional cost.
For Action
Passed 9-0
Motion: Ald.
Suffredin
Watch
(A12) Renewal of CAD Software License and Service Agreement with
CentralSquare Technologies
City Council authorized the City Manager to renew sole source software
license and service agreement with CentralSquare Technologies (1000
Business Center Drive, Lake Mary, FL) for the Police Department’s CAD
(Computer Aided Dispatch) software in the amount of $79,372.27. The
Agreement is effective from May 1, 2019 through April 30, 2020. Funding
will be provided by the Emergency Telephone System- Service
Agreements & Contracts (Account 205.22.5150.62509) with a FY19
budget of $225,000 and an YTD balance of $136,050.59.
For Action
Approved on Consent Agenda
(A13) 2019 First Quarter Financial Report
City Council accepted and placed on file the unaudited financial
statements as of March 31, 2019. A summary by fund for revenues,
expenditures, fund and cash balances can be found on the corresponding
transmittal memorandum.
For Action: Accept and Place on File
Approved on Consent Agenda
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(A14) Contract Renewal of Accela (PAL) Maintenance and Support
Agreement
City Council authorized the City Manager to execute a renewal of a
Licensing and Maintenance agreement with Accela Inc. (2633 Camino
Ramon, San Ramon, CA 94583) for a period of one year (March 15, 2019
– March 14, 2020) for a total of $89,945.28 with an option to renew for an
additional year. This cost reflects a 0% increase in the contract amount.
This software provides support for City licensing and permitting activities in
Community Development, Health and Human Services, Fire and Public
Works Agency. Funding is provided from the Computer Licensing and
Support Fund (Account 100.19.1932.62340) in the amount of $74,945.28
with a budget of $550,000 and a YTD balance of $477,071.53. Partial
funding of $15,000 will be provided by Health and Human Services
Department from the Local Health Protection Grant Fund (Account
100.24.2435.62474).
For Action
Approved on Consent Agenda
(A15) Collective Bargaining Agreement – Fraternal Order of Police,
Patrol
City Council authorized the City Manager to execute a collective
bargaining agreement with the Fraternal Order of Police (FOP), effective
January 1, 2019 through December 31, 2022.
For Action
Approved on Consent Agenda
(A16) Resolution 49-R-19, Authorizing the City Manager to Execute a
Master Pole Agreement with New Cingular Wireless PCS, LLC
City Council adopted Resolution 49-R-19 authorizing the City Manager to
execute a Master Pole Agreement with New Cingular Wireless PCS, LLC.
For Action
Passed 9-0
Motion: Ald.
Suffredin
Watch
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(A17) Resolution 50-R-19, Authorizing the City Manager to Execute a
Master Pole Agreement with Chicago SMSA Limited Partnership
d/b/a Verizon Wireless
City Council adopted Resolution 50-R-19 authorizing the City Manager to
execute a Master Pole Agreement with Chicago SMSA Limited
Partnership d/b/a Verizon Wireless.
For Action
Approved on Consent Agenda
(A18) Resolution 3-R-19, Easement Agreement with 1815 Ridge
Avenue, LLC
City Council adopted Resolution 3-R-19 authorizing the City Manager to
negotiate and execute an easement agreement with 1815 Ridge Avenue,
LLC for the installation of a storm water control system.
For Action
Approved on Consent Agenda
(A19) Ordinance 52-O-19, Amending City Code 10-11-8 to Modify the
Schedule to Prohibit Parking on Both Sides of Pitner Avenue from
Washington Street South to the Dead End
City Council adopted of Ordinance 52-O-19, amending Section of Title 10,
Chapter 11, Schedule 8 “Parking Prohibited at All Times”, adding the
section of Pitner Ave between Cleveland Street and the dead end to the
south of Cleveland St.
For Introduction and Action
Passed 9-0
Motion: Ald.
Suffredin
Watch
(A20) Ordinance 53-O-19, Amending City Code to Modify the No
Parking Restrictions on Howard Street from Chicago Avenue to
Ridge Avenue
City Council adopted Ordinance 53-O-19, amending Subsection KK of
Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times”
changing the time of day when parking is prohibited. This ordinance will
change the restriction against parking on Howard Street from Chicago
Avenue to Ridge Avenue from midnight to 3 a.m.
For Introduction
Approved on Consent Agenda
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(A21) Ordinance 42-O-19, Authorization to Enter into a Real Estate
Contract for Sale of City-Owned Real Property at 2222 Oakton Street
to Clark Street Real Estate, LLC
City Council adopted Ordinance 42-O-19, “Authorizing the City Manager to
Enter into a Real Estate Contract with Clark Street Real Estate, LLC for
the Sale of City-Owned Real Property Located at 2222 Oakton Street”.
For Introduction
Passed 7-2 Ald. Rainey and Fiske voted “No”
Motion: Ald.
Suffredin
Watch
(A22) Ordinance 23-O-19, Amending City Code Section 10-8-1
“License Required” Changing the Wheel Tax Deadline
City Council adopted Ordinance 23-O-19 which amends the City Code
Section 10-8-1 to change the wheel tax deadline to October 1 instead of
December 31. The renewal period would begin on August 1 and run
through September 30.
For Action
Approved on Consent Agenda
(A23) Ordinance 16-O-19, Amending Portions of City Code Title 7,
“Public Ways”, Chapter 2 “Streets, Sidewalks and Public Ways”,
Section 9 “Encumbrances, Encroachments and Obstructions”
City Council adopted Ordinance 16-O-19 by which the City Council would
amend Title 7, Chapter 2, Section 9 of the City Code related to the
Encumbrances, Encroachments and Obstructions of the Public Ways.
For Action
Approved on Consent Agenda
(A24) Ordinance 17-O-19, Amending Portions of City Code Title 8,
“Health and Sanitation”, Chapter 4 “Municipal Solid Waste”, Section
8 “Designation of Collection Site; Collection Agent”
City Council adopted Ordinance 17-O-19 by which the City Council would
amend Title 8, Chapter 4, Section 8 of the City Code related to the
Designation of Collection Site; Collection Agent. Language is being added
to make it clear that property owners are responsible to clear snow and ice
around trash receptacles so that the trash can be properly and safely
collected.
For Action
Approved on Consent Agenda
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(A25) Ordinance 39-O-19, Amending Portions of City Code Title 7,
“Public Ways,” Chapter 15 “Board of Local Improvements”
City Council adopted Ordinance 39-O-19 by which the City Council would
amend Title 7, Chapter 15, Section 7 of the City Code related to the
Special Assessment procedures for alley improvements.
For Action
Approved on Consent Agenda
(A26) Ordinance 43-O-19, Adding Regulations to the City Code to
Address Erosion and Sediment Controls for Construction Sites
City Council adopted Ordinance 43-O-19 by which the City Council would
add Chapter 23 “Erosion and Sediment Controls on Construction Sites” to
Title 4 “Building Regulations.”
For Action
Approved on Consent Agenda
(A27) Ordinance 33-O-19, Amending a Definition within Title 4,
Chapter 20 that Addresses the Frequency of Heavy Precipitation
Events Based on a Recent Illinois State Water Survey
City Council adopted Ordinance 33-O-19 by which the City Council would
amend Title 4, Chapter 20, related to the definition of Bulletin 70, a
document published by the Illinois State Water Survey regarding the
frequency distributions of heavy precipitation in Illinois.
For Action
Approved on Consent Agenda
(A28) Ordinance 38-O-19, Amending Title 4, Chapter 18, “Demolition
Tax”
City Council adopted Ordinance 38-O-19, amending Title 4, Chapter 18 of
the City Code, to increase the Demolition Tax to further Affordable
Housing efforts. The demolition tax for a single-family detached residential
structure will increase to fifteen thousand dollars ($15,000.00) from ten
thousand dollars ($10,000); and for any multifamily, single-family attached,
or two-family residential structure, either fifteen thousand dollars
($15,000.00) or five thousand dollars ($5,000.00) for each unit in the
structure, whichever amount is more.
For Action
Approved on Consent Agenda
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(A29) Ordinance 36-O-19 Authorizing the City Manager to Negotiate
the Sale of City-Owned Real Property at 1824 Emerson Street
City Council adopted Ordinance 36-O-19 authorizing the City Manager to
negotiate the sale of City-owned property at 1824 Emerson Street to
Evanston Township High School (“ETHS”) in conformance with the terms
of the Intergovernmental Agreement between the City of Evanston and
ETHS for the Geometry in Construction class.
For Action
Approved on Consent Agenda
(A30) Ordinance 31-O-19, Amending Various Sections of Title 10,
Chapter 11, Section 12 “Parking Meter Zones”
City Council adopted Ordinance 31-0-19, amending various Sections of
Title 10, Chapter 11, Section 12 “Parking Meter Zones” changing the
maximum time allowed at meters and surface lots by location. These
changes will allow for four-hour limits on on-street parking in certain areas
after 5pm and four-hour maximum parking all day in select surface parking
lots.
For Action
Approved on Consent Agenda
(P1) Ordinance 45-O-19, Granting a Special Use Permit for a Banquet
Hall Facility Located at 619 Howard Street in the B3 Business District
City Council adopted Ordinance 45-O-19 granting special use approval for
a Banquet Hall, Palmhouse Productions, at 619 Howard St. in the B3
Business District. The applicant has complied with all zoning requirements
and meets all of the standards for a special use for this district.
Alderman Rainey requested suspension of the rules for Introduction
and Action tonight.
For Introduction and Action
Approved on Consent Agenda
Motion: Ald.
Revelle
Watch
(O1) Resolution 47-R-19, Approving the City’s 2019 Year Action Plan,
and Adopting the 2019 CDBG, HOME, and ESG Program Budgets
For Action
Approved on Consent Agenda
Motion: Ald.
Rue Simmons
Watch
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(O2) Resolution 48-R-19, Amending the 2016 and 2017 CDBG
Programs and Authorizing the Reallocation of Unexpended Funds
For Action
Approved on Consent Agenda
(APP1) For Appointment:
Lonnie Wilson - Commission on Aging
Lonnie Wilson has been an Evanston resident for more than 60 years. A
prominent local activist, Lonnie is the founder of Community Builders of
Evanston, a non-profit organization dedicated to training and employing
Evanston youth facing barriers to employment. Lonnie also recently
served as a member of the City’s Climate Action and Resilience Plan
(CARP) working group. He is committed to advocating for people of all
ages, backgrounds and abilities.
Ben Kaplan - Environment Board
Ben Kaplan is a certified Project Management Professional dedicated to
sustainability. As a team leader for Engineers Without Borders of Chicago,
Ben facilitated the development of a waste management and recycling
program for a small Honduran village. In his former position at Maine
Plastics, Inc., Ben developed creative recycling and reuse programs for
high-volume clients, reducing their carbon footprint and solid waste
profiles. He holds a Bachelor of Arts and Sciences from the University of
Iowa.
Denia Hester - Library Board Denia
Hester is a children’s book author and retired Evanston Public Library
librarian. A 25-year resident of Evanston, she supports the Library’s goal
of growing lifelong learners throughout the city, and has served as a book
reviewer for the Chicago Sun-Times, the American Library Association
and the School Library Journal. Denia has volunteered at the James B.
Moran Center for the past six years. She holds a B.A. from Columbia
College and an M.L.S. from Dominican University.
Jane Sloss - Plan Commission
Jane Sloss is a project manager at Worn Jerabek Wiltse Architects
specializing in multifamily housing projects, including affordable housing
and housing for seniors and persons with disabilities. As an outreach
fellow at Auburn University Rural Studio, Jane contributed to the 20K
House project, working to develop a prototype for affordable housing in
Alabama. Jane volunteers weekly at Inspiration Corporation to serve
breakfast to those affected by homelessness and poverty, and has also
served as a volunteer with Architecture for Humanity, Little Brothers
Friends of the Elderly, and the Neighborhood Design Center. She holds a
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B.A. in Architecture from the University of Notre Dame.
Aleca Sullivan - Preservation Commission
Aleca Sullivan is a 19-year resident of Evanston passionate about
preservation. As a former employee of the Technical Preservation
Services Division of the U.S. National Park Service, Aleca is deeply
knowledgeable about national historic preservation policy, tax credits, and
standards. Currently, she serves as the Chief Operating Officer of the
Sentencing Advocacy Group of Evanston. Aleca holds a B.A. from the
University of Michigan and a Master’s degree in Historic Preservation
Planning from Boston University.
Givonna Long - Public Safety Civil Service Commission
Givonna Long is a former Evanston police officer and current partner at
Kelley Drye and Warren, LLP. In addition to focusing her practice on
complex litigation, Givonna has used her expertise to provide pro bono
legal services for people in need. She was recently named to Chicago
Business Journal’s “2018 Women of Influence” and was selected as one
of the “Best LGBT Lawyers Under 40 – Class of 2012” by the LGBT Bar
Association, among other honors. In her spare time, she has served on
the Lincoln Elementary School PTA and has volunteered at the Jane
Addams Hull House. Givonna holds a B.A. from the University of Chicago
and a J.D. from Loyola University.
Jill Zordan - Zoning Board of Appeals
Jill Zordan is a Development Project Manager with 14 years of experience
working in the field of community development. In her career, Jill has
focused on structuring public/private partnerships between local
authorities and private developers, primarily for the provision of mixed-use
and mixed-income housing developments. She currently works as Director
of Planning and Construction for Midtown Athletic Clubs. Jill holds a B.S.
in Environmental Economics from UC Berkeley and an M.A. in Urban
Planning from Harvard University.
For Action
Approved on Consent Agenda
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Call of the Wards
Ward
1:
Invited everyone to attend the opening of Fountain Square on May 18 at
11:00 a.m.
Watch
Ward
2:
Robert Crown Center - Community Meeting on May 20 starting at 7:00 p.m. There
will be a neighborhood meeting on May 23 to discuss affordable housing. On June
7, Evanston Signs will have a concert at ETHS to raise funds benefiting the Mayor
Summer Youth Employment Program.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Made a referral to the Plan Commission to rezone R5 zoned area of Emerson to
Foster, Wesley and Jackson to not have more than three-story buildings. Made
another referral to Human Resources seeking information regarding the hiring
practices of Hearing Officers. Would like to see diversity training requirements
implemented for the positions. Asked for a report and recommendation by staff on
how to address alleged discrimination practices by the Hearing Officers. Lastly,
she asked for a report by the Transportation Department on their response to
ride-sharing companies looking to expand in Evanston.
Watch
Ward
6:
No Report. Watch
Ward
7:
No Report. Watch
Ward
8:
Made a referral to the Administration & Public Works Committee regarding the
demolition tax.
Watch
Ward
9:
Thanked Ben Kaplan and Jill Zordan for their commitment to serve on City Boards.
Congratulated 3 City staff members for winning the 2019 Warren-Cherry
Scholarship. Ward meeting on May 16 at 7 p.m. at Fire Station #2. Made a referral
to staff to look at the vans parked in the Recycling Center as options for paratransit
service. Suggests using proceeds of Recycling Center sale to reduce Robert
Crown Center debt.
Watch
Adjournment
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Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Tuesday, May 28, 2019
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN
II. APPROVAL OF MINUTES OF REGULAR MEETING OF MAY 13, 2019
III. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – April 29, 2019 through May 12, 2019 $ 2,708,964.68
For Action
(A2) Bills List – May 29, 2019 $ 4,115,497.64
For Action
(A3) Contract Award with Culy Contracting, LLC for the 2019 Structure Lining
Bid
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2019 Structure Lining (Bid No. 19-15) with Culy Contracting, LLC
(5 Industrial Park Drive, P.O. Box 29, Winchester, IN 47394) in the amount of
$100,420. Funding for this project is from the Sewer Fund (Account
515.40.4535.62461- 419005), which has an FY 2019 budget of $165,000 for this
work, all of which is remaining.
For Action
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(A4) Contract Award with J.A. Johnson Paving Company for the 2019 Motor Fuel
Tax Street Resurfacing Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2019 Motor Fuel Tax (MFT) Street Resurfacing Project (Bid No. 19-24)
with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL
60005) in the amount of $1,005,700. Funding will be provided from the Motor
Fuel Tax Fund (Account 200.26.5100.65515 – 418002), which has a total FY
2019 budget allocation for this project of $1,206,000, all of which is remaining.
For Action
(A5) Contract Extension with Corrective Asphalt Materials for Reclamite
Pavement Sealing
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for Reclamite pavement sealing with Corrective Asphalt
Materials (43W630 Wheeler Road, Sugar Grove, IL 60554) in the amount of
$50,000. This contract award is part of a bid led by the Municipal Partnering
Initiative (MPI). Funding for this work will be from the Capital Improvement
Program Fund (Account 415.40.4119.65515-419010), which is budgeted for
$100,000 and has a current unencumbered balance of $50,000.
For Action
(A8) Purchase of Robert Crown Community Center, Ice Complex and Library
General Purpose Furniture from Forward Space
Staff recommends City Council approval of office, library, and general purpose
furniture purchases for the Robert Crown Community Center, Ice Complex and
Library from Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in
the amount of $408,072.85. Funding for this purchase will be provided from
Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account
416.40.4160.65515 – 616017). The current Furniture, Fixtures and Equipment
(FFE) budget for this project is $910,000, all of which is remaining.
For Action
(A9) Purchase of Robert Crown Community Center, Ice Complex and Library
Pre-School Furniture from Forward Space
Staff recommends City Council approval of preschool furniture purchases for the
Robert Crown Community Center, Ice Complex and Library from Lakeshore
Learning (2695 E. Dominguez Street, Carson, CA 90895) in the amount of
$40,454.46. Funding for this purchase will be provided from Capital Improvement
Program (CIP) 2019 General Obligation Bonds (Account 416.40.4160.65515 –
616017). The current Furniture, Fixtures and Equipment (FFE) budget for this
project is $910,000, all of which is remaining.
For Action
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(A10) Contract Award with Blessing Hancock for the Robert Crown Community
Center, Ice Complex and Library Public Art
The Arts Council recommends City Council approve a public art contract for the
Robert Crown Community Center, Ice Complex and Library with Blessing
Hancock (4340 79th Avenue NW, Olympia, WA 98502) in the amount of
$325,000. Funding for this purchase will be provided from Capital Improvement
Program (CIP) 2019 General Obligation Bonds (Account 416.40.4160.65515 –
616017). The current public art budget for this project is $335,000.
For Action
(A11) Sole-source Agreement with Elcast Lighting for Street Light Fixture Repairs
Staff recommends the City Council authorize the City Manager to approve an
agreement for the sole-source repair of: 164 – Tallmadge Induction lighting units;
and 57 – Induction Davit fixtures with Elcast Lighting (815 S. Kay Avenue,
Addison, IL, 60101) in the amount of $42,424. Funding for this purchase will
come from the Capital Improvement Program 2019 General Obligation Bond
(Account 415.40.4119.65515-419022), which has a FY 2019 budget of $210,000
for lighting and pavement marking projects. The remaining balance in the
account is $129,000.
For Action
(A12) Approval of Great Merchant Grant Program Financial Assistance to the
Noyes and West Village Business Districts
Staff recommends City Council approval to provide financial assistance through
the Great Merchants Grant Program, for an amount not to exceed $10,940. The
Noyes Business District will receive $10,000 and the West Village Business
Association will receive $940. Staff recommends utilizing the Economic
Development Business District Improvement Program (Account
100.21.5300.65522). The approved 2019 Fiscal Year Budget allocated $150,000
to this account. To date, $93,411.05 has been spent from this account, leaving
$56,588.95 available for expenditure.
For Action
(A15) Resolution 54-R-19, Appointing a Director and Alternate Director to the
Solid Waste Agency of Northern Cook County
Staff recommends City Council adoption of Resolution 54-R-19 appointing Mayor
Hagerty as Director on the Board of Directors of the Solid Waste Agency of North
Cook County and City Manager Wally Bobkiewicz as the Alternate Director.
For Action
(A16) Ordinance 37-O-19, Authorizing the City Manager to Execute a Sale
Contract for City Owned Real Property located at 1824 Emerson Street
Staff recommends City Council adoption of Ordinance 37-O-19, authorizing the
City Manager to execute a sales contract for City-owned real property located at
1824 Emerson Street to Evanston Township High School District No. 202
(“ETHS”) for affordable housing. A two-thirds majority is required for adoption of
this ordinance.
For Introduction
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(A17) Ordinance 48-O-19, Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Brown Avenue and Noyes Street
Staff recommends City Council adoption of Ordinance 48-O-19 by which the City
Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to
establish a 4-Way Stop Control at the intersection of Brown Avenue and Noyes
Street. Funding will be through the General Fund-Traffic Control Supplies
(Account 100.40.4520.65115), with a budget of $58,000 for FY 2019.
For Introduction
IV. ITEMS FOR CONSIDERATION
(A6) Contract Award with W Construction, Inc. for Fleetwood-Jourdain Interior
Renovation
Staff recommends City Council authorize the City Manager to execute a contract
for the Fleetwood-Jourdain Community Center Interior Renovation (RFP 19-13)
with W Construction, Inc. (655 Paxton Place, Carol Stream, IL 60188) in the
amount of $585,000. Funding is available in the amount of $440,000 from 2019
General Obligation Bonds and $145,000 from Good Neighbor Funds. A detailed
project funding breakdown is included in the corresponding transmittal memo.
For Action
(A7) Construction Bid Award with Hacienda Landscaping, Inc. for the Garden
Park and Playground Renovations
Staff recommends City Council authorize the City Manager to execute a contract
for the Garden Park and Playground Renovation Project with Hacienda
Landscaping Inc. (17840 Grove Road, Minooka, IL 60447) in the amount of
$463,637. Funding will be provided from Capital Improvements Fund 2019
General Obligation Bonds (Account 415.40.4119.65515.518002). This project
was budgeted at $500,000 in FY 2019, all of which is remaining.
For Action
(A13) Approval of Funding for 12-month Period for Chicago’s North Shore
Convention and Visitors Bureau (CNSCVB)
Staff recommends City Council authorize funding for Chicago’s North Shore
Convention and Visitors Bureau (CNSCVB) in the amount of $83,609 for a period
commencing July 1, 2019 through June 30, 2020. Funding will be provided from
the Economic Development Partnership Account (Account 100.21.5300.62659).
The City Council approved $147,000 in the 2019 budget with a commitment of
$50,000 to Downtown Evanston for maintenance contract reimbursements. To
date, $12,500 has been distributed, leaving a balance of $134,500.
For Action
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(A14) Resolution 55-R-19, Authorizing the City Manager to Apply for Highway
Safety Improvement Program Grant Funds
Staff recommends City Council adoption of Resolution 55-R-19 authorizing the
City Manager to apply for Highway Safety Improvement Program (HSIP) Grant
Funds from Illinois Department of Transportation (IDOT) for intersection
improvements at Ridge & Oakton, Ridge & Main, Ridge & Greenleaf, Ridge &
Dempster, Ridge & Lake, Ridge & Davis and Ridge & Church. The estimated
total design and construction cost of the Ridge Avenue Intersection
Improvements Project is $860,000, of which $700,000 would be funded by HSIP
Grant funds and the remaining $160,000 from the City. The City portion is
funded from the Ridge Avenue signal study (Account 415.40.4119.62145 –
419008) which has a total FY 2019 Budget of $175,000.
For Action
V. ITEMS FOR DISCUSSION
VI. COMMUNICATIONS
VII. ADJOURNMENT
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Administration & Public Works Committee Meeting
Minutes of May 13, 2019
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: R. Rue Simmons, T. Suffredin, P. Braithwaite, A. Rainey, C.
Fleming (arrived at 6:16pm)
STAFF PRESENT: E. Storlie, D. Stoneback, W. Bobkiewicz, H. DuBose, H.
Desai, R. Gustafson, K. Danczak-Lyons, T. Nunez, Chief
Cook, Chief Cook, S. Mangum, G. Gerdes, J. Leonard, L.
Biggs, K. LewisLakin, S. Flax, I. Ogbo
PRESIDING OFFICIAL: Ald. Suffredin
I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN, CHAIR
A quorum being present, Ald. Suffredin called the meeting to order at
6:13p.m.
II. PUBLIC COMMENT
III. PUBLIC SERVICE RECOGNITION WEEK, MAY 5-11, 2019
City Manager Wally Bobkiewicz recognized employees with more than 10 years
of service:
Judith Fiske, City Council - 10 years
Donald Wilson, City Council - 10 years
Ikenga Ogbo, Health & Human Services – 10 years
David Evans Sr., Public Works Agency – 25 years
Lori Crockett Harris, Parks, Recreation and Community Services – 25 years
Elnina Geiger, Library – 25 years
Richard Woods, Administrative Services – 30 years
Joseph Moskal, Fire Department – 30 years
Daniel Kwiecinski, Public Works Agency – 30 years
James Kraatz, Public Works Agency – 30 years
Claude Garesche Jr., Community Development – 30 years
Timothy Taylor, Fire Department – 30 years
Vicki Biner, Public Works Agency – 30 years
Jaime Vega, Public Works Agency – 35 years
IV. APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 22, 2019
Ald. Braithwaite moved to recommend approval of the Minutes of the regular
meeting of April 22, 2019, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the minutes.
DRAFT- NOT
APPROVED
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V. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – April 1, 2019 through April 14, 2019 $2,821,514.57
Payroll – April 15, 2019 through April 28, 2019 $2,671,820.80
For Action
(A4) Approval of Special Event: Vintage Garage Chicago – Evanston Edition
Staff recommends approval of a License Agreement with the City of Evanston
and Vintage Promotions LLC for the use of the Maple Self-Parking Garage (one
below the top floor which is open air) on Sunday, May 19, July 21 and September
15, 2019 from 10 a.m. to 5 p.m., contingent upon compliance of all requirements
as set forth by the Special Event Policy & Guidelines. Costs for City services
provided for events require a 100% reimbursement from the sponsoring
organization or event coordinator.
For Action
(A5) Contract Award for Parks, Recreation and Community Services Department
2019 Summer Bus Transportation
Staff recommends City Council authorize the City Manager to execute a contract
with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076), in an
amount not to exceed $23,525 for the Parks, Recreation and Community
Services Department 2019 Summer Bus Transportation Bid (Bid #19-08).
Compass Transportation was the lowest responsive bidder, with a base bid of
$19,525 and a $50.00 per hour cost for any additional trips that may be
necessary. Funding is from various Parks and Recreation Accounts, which are
detailed on the corresponding transmittal memorandum.
For Action
(A6) Contract with Play-Well TEKnologies for 2019 Youth Engineering LEGO
Camp Instruction
Staff recommends that City Council authorizes a sole source agreement with
Play-Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960)
through 2019 for instruction of youth engineering LEGO camps. Revenue from
program registrations are deposited into Chandler-Newberger Account
100.30.3035.53565; Instructional expenses are paid from Chandler-Newberger
Account 100.30.3035.62505, which has a $125,900 budgeted allocation.
For Action
(A7) Purchase of Arbotect Fungicide from Rainbow Treecare Scientific
Advancements
Staff recommends the City Council authorize the City Manager to execute a
purchase order for the sole source purchase of 94 gallons of Arbotect fungicide
from Rainbow Treecare Scientific Advancements (Minnetonka, MN) for a total
purchase amount of $39,072.04. This vendor has the sole license from the
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European manufacturer, Syngenta, to distribute Arbotect in the United States.
Funding for this purchase is from the General Fund (Account
100.40.4320.62496), which has a 2019 budget of $38,000, and a current balance
of $31,460. The remaining funds for this will come from Account
100.40.4320.62385, with a budget of $75,000, and current balance of $69,137.
For Action
(A9) Change Order No. 2 to the 2018 CIPP Sewer Rehabilitation Contract B with
Kenny Construction Company
Staff recommends that City Council authorize the City Manager to execute
Change Order #2 for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No.
18-47) with Kenny Construction Company dba Granite Inliner (2215 Sanders
Road, Suite 400, Northbrook, IL 60062) in the amount of $35,151.00. This w ill
increase the total contract amount from the original contract price of $379,505.00
to $414,656.50. Funding for this project is from Sewer Fund (Account No.
515.40.4535.62461), which has an FY 2019 budget of $1,125,561.00, of which
$378,784 is remaining.
For Action
(A14) Contract Renewal of Accela (PAL) Maintenance and Support Agreement
Staff recommends the City Council authorize the City Manager to execute a
renewal of a Licensing and Maintenance agreement with Accela Inc. (2633
Camino Ramon, San Ramon, CA 94583) for a period of one year (March 15,
2019 – March 14, 2020) for a total of $89,945.28 with an option to renew for an
additional year. This cost reflects a 0% increase in the contract amount. This
software provides support for City licensing and permitting activities in
Community Development, Health and Human Services, Fire and Public Works
Agency. Funding is provided from the Computer Licensing and Support Fund
(Account 100.19.1932.62340) in the amount of $74,945.28 with a budget of
$550,000 and a YTD balance of $477,071.53. Partial funding of $15,000 will be
provided by Health and Human Services Department from the Local Health
Protection Grant Fund (Account 100.24.2435.62474).
For Action
(A17) Resolution 50-R-19, Authorizing the City Manager to Execute a Master Pole
Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless
Staff recommends City Council adoption of Resolution 50-R-19 authorizing the
City Manager to execute a Master Pole Agreement with Chicago SMSA Limited
Partnership d/b/a Verizon Wireless.
For Action
(A18) Resolution 3-R-19, Easement Agreement with 1815 Ridge Avenue, LLC
Staff recommends City Council adoption of Resolution 3-R-19 authorizing the
City Manager to negotiate and execute an easement agreement with 1815 Ridge
Avenue, LLC for the installation of a storm water control system.
For Action
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(A20) Ordinance 53-O-19, Amending City Code to Modify the No Parking
Restrictions on Howard Street from Chicago Avenue to Ridge Avenue
Alderman Rainey requests City Council adoption of Ordinance 53-O-19,
amending Subsection KK of Title 10, Chapter 11, Schedule 9 “Parking Prohibited
at Certain Times” changing the time of day when parking is prohibited. This
ordinance will change the restriction against parking on Howard Street from
Chicago Avenue to Ridge Avenue from midnight to 3 a.m.
For Introduction
Ald. Rainey moved to recommend approval of the consent agenda,
seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the items on the consent
agenda.
VI. ITEMS FOR CONSIDERATION
(A2) Bills List – May 14, 2019 $4,087,869.59
Credit Card Activity (not including Amazon purchases) -
Period Ending March 26, 2019 $180,292.86
For Action
Ald. Suffredin moved to approve the bills list of May 14, 2019 in the amount
of $4,087,869.59 and credit card activity for the period ending March 26,
2019 in the amount of $180,292.86, seconded by Ald. Braithwaite.
Ald. Fleming stated that she was voting no to approve the bills list because she
has concerns about some of the legal charges.
The Committee voted 3-2 with Alds. Fleming Suffredin voting no to approve
the bills and credit card activity.
(A11) Amendment to the Agency Agreement for the Management of the Natural
Gas Purchase and an Amendment to the Agreement for the Purchase of
Natural Gas for 16 City Owned Buildings
Staff recommends City Council authorize the City Manager to negotiate and
execute Amendment 3 to the Agency Agreement with Northwestern University for
the management of the natural gas purchase. The amendment would extend the
term of the agreement through August 31, 2023. Staff also recommends City
Council authorize the City Manager to execute Amendment 7 to the agreement
with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010,
Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings
for a price of $3.56 per MMBTU. The amended term of the agreement would be
effective June 1, 2019 through August 31, 2023. The cost for natural gas is billed
to the various accounts that support the buildings that are purchasing natural gas
through this contract. Northwestern University will administer the natural gas
purchase for the City at no additional cost.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
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Manager to negotiate and execute Amendment 3 to the Agency Agreement
with Northwestern University for the management of the natural gas
purchase extending the term of the agreement through August 31, 2023
and authorize the City Manager to execute Amendment 7 to the agreement
with Twin Eagle Resource Management, LLC for the purchase of natural
gas for 16 City owned buildings for a price of $3.56 per MMBTU effective
June 1, 2019 through August 31, 2023, seconded by Ald. Braithwaite.
(A16) Resolution 49-R-19, Authorizing the City Manager to Execute a Master Pole
Agreement with New Cingular Wireless PCS, LLC
Staff recommends City Council adoption of Resolution 49-R-19 authorizing the
City Manager to execute a Master Pole Agreement with New Cingular Wireless
PCS, LLC.
For Action
Ald. Suffredin moved to recommend City Council adoption of Resolution
49-R-19 authorizing the City Manager to execute a Master Pole Agreement
with New Cingular Wireless PCS, LLC, seconded by Ald. Fleming.
Ald. Fleming read a statement from a resident concerned with the widespread
deployment of an untested technology (5G). Cynthia Kasper’s statement:
How fitting that I should pen this request to you on Mother’s Day, which ha s its
modern-day origins in mothers coming together to advocate for peace through
fostering reconciliation between former Union and Confederate soldiers. This led
to a Mother’s Day Proclamation, a call to action that asked mothers to unite in
promoting world peace. It seems that mothers have this thing about protecting
their children from harm, regardless of age.
In April 2018, Illinois Governor Bruce Rauner signed into law the controversial
Small Wireless Facilities Deployment Act, meant to speed up implementation of
5G networks. The new law looks to make it easier for phone companies to
implement small cells by limiting how much local governments can regulate
the installation and maintenance of the equipment.
While I am all for advanced technology, I do take issue with wide-spread
deployment of untested technology. A simple Google search will show you that I
am not alone in my concern. 5G is being rolled out without any long-term,
independent testing as to its effects on humans, animals and plants. As of date,
many studies have associated low-level Radio Frequency Radiation exposure
with a litany of health effects, including:
DNA single and double-strand breaks (which leads to cancer)
oxidative damage (which leads to tissue deterioration and premature ageing)
disruption of cell metabolism
increased blood-brain barrier permeability
melatonin reduction (leading to insomnia and increasing cancer risks)
disruption of brain glucose metabolism
generation of stress proteins (leading to myriad diseases)
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As such, many communities world-wide are banning implementation of 5G in
their communities until additional independent research has been completed and
that 5G is proven to be safe for all living things. As you individually and
collectively consider the adoption of Resolution 49-R-19 authorizing the City
Manager to execute a Master Pole Agreement with New Cingular Wireless PCS,
LLC, I implore you to divorce yourselves at this time from any financial gain and
table this action until there has been adequate discussion as to the health
concerns involved.
The Committee voted unanimously 5-0 to adopt the resolution.
(A3) Amazon Credit Card Activity – Ending March 26, 2019 $5,840.41
For Action
Ald. Fleming moved to recommend approval of the Amazon Credit Card
activity for the period ending March 26, 2019 in the amount of $5,840.41,
seconded by Ald. Braithwate.
The Committee voted unanimously 4-0 with Ald. Suffredin abstaining to
approve the Amazon credit card activity.
(A8) Contract for 2019 Water Main Improvements and Street Resurfacing Project
with Joel Kennedy Constructing Corp.
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2019 Water Main Improvements and Street Resurfacing Project
(Bid No. 19-06) with Joel Kennedy Constructing Corp. (2830 N. Lincoln Avenue,
Chicago, IL 60657) in the amount of $4,223,640.50. Funding in the amount of
$3,663,815.50 will be provided from the Water Fund (Account
513.71.7330.65515–419012), with a budget/YTD balance of $3,710,000, and
$559,825.00 from the Sewer Fund (Account 515.40.4535.65515 – 419012) with a
budget/YTD balance of $560,000.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute a contract for the 2019 Water Main Improvements and Street
Resurfacing Project (Bid No. 19-06) with Joel Kennedy Constructing Corp.
in the amount of $4,223,640.50, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the contract.
(A10) Contract with Bulley and Andrews Concrete Restoration for Parking Garage
Silane Sealer Application
Staff recommends City Council authorize the City Manager to execute a contract
for the Parking Garage Silane Sealer Application (Bid 19-18) with Bulley and
Andrews Concrete Restoration (1755 W. Armitage Avenue, Chicago, Illinois,
60622) in the amount of $620,608.00. Funding is available from the Parking Fund
(Account 505.19.7005.65515 - 619005), which has a total FY 2019 budget of
$900,000, all of which is remaining. In accordance with their parking garage
lease agreement with the City of Evanston, the Residences of Sherman Plaza
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have agreed to reimburse the City their fair share of the cost at Sherman Avenue
Garage upon completion of the project. This amount is estimated to be
$49,460.96.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a contract for the Parking Garage Silane Sealer
Application (Bid 19-18) with Bulley and Andrews Concrete Restoration in
the amount of $620,608.00 and the Residences of Sherman Plaza have
agreed to reimburse the City their fair share of the cost at Sherman Avenue
Garage upon completion of the project estimated to be $49,460.96,
seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the contract.
(A12) Renewal of CAD Software License and Service Agreement with
CentralSquare Technologies
Staff recommends that the City Council authorize the City Manager to renew sole
source software license and service agreement with CentralSquare Technologies
(1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD
(Computer Aided Dispatch) software in the amount of $79,372.27. The
Agreement is effective from May 1, 2019 through April 30, 2020. Funding will be
provided by the Emergency Telephone System- Service Agreements & Contracts
(Account 205.22.5150.62509) with a FY19 budget of $225,000 and an YTD
balance of $136,050.59.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to renew sole source software license and service agreement with
CentralSquare Technologies for the Police Department’s CAD (Computer
Aided Dispatch) software in the amount of $79,372.27 effective from May 1,
2019 through April 30, 2020, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the agreement.
(A13) 2019 First Quarter Financial Report
Staff recommends City Council accept and place on file the unaudited financial
statements as of March 31, 2019. A summary by fund for revenues,
expenditures, fund and cash balances can be found on the corresponding
transmittal memorandum.
For Action: Accept and Place on File
Ald. Braithwaite moved to recommend City Council accept and place on file
the unaudited financial statements as of March 31, 2019, seconded by Ald.
Rue Simmons.
Chief Financial Officer Hitesh Desai provided an all funds overview. Highlights
included:
General Fund: Fund balance of $19,960,779 and cash balance of
$17,403,563
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Enterprise funds: Parking Fund fund balance of $3,450,969 and cash
balance of $2,788,558; Water Fund fund balance of $8,705,104 and cash
balance of $5,514,468; Sewer Fund fund balance of $9,072,835 and cash
balance of $2,474,043.
General Fund Revenue Overview: First installment of property taxes
received 51.4% of budget; Exceeded budgeted interest income because
of interest rate hikes. Total General Fund Revenues are 31.5% compared
to actual budget target of 25% primarily because of property tax revenues
received.
General Fund Revenue Detail: Other taxes slightly underbudget because
some taxes are paid on a quarterly basis instead of monthly; Fines and
forfeitures are at 20.4% of the budget and expected to increase due to
new parking enforcement officers; interest income is trending high at 81%
of budget with $4,623 received through March 31, 2019 and an actual of
$94,681; Intergovernmental revenue is at 49.1% of the budget because of
the uneven distribution of state and federal grants throughout the year.
Budget Coordinator, Kate LewisLakin provided an overview of the General
Fund expense overview: Total expense budget is 26% versus the budget
primarily because of Police and Fire overtime expenses are trending
higher than target. Higher reimbursements are expected from
Northwestern for Police overtime during Dillo Day and home football
games.
Snow expenses in the first quarter exceeded the budget at 88.2%. Staff
will continue to monitor snow activities toward the end of the year to seek
savings in other areas.
Other Funds: Parking Fund revenues were below target due to the
implementation of high parking meter rates effective March 1st; Water
Fund revebues and expenses are low due to large capital projects that will
be funded by IEPA loans and bond proceeds; Capital improvements and
Crown construction fund continue to spend down 2018 bond proceeds.
2019 bond proceeds will be available in June; Insurance Fund has a
negative fund and cash balance due to legal fees abd settlement
expenses.
Staff is planning a two-year budget for 2020-21 beginning in July 2019.
The Committee voted unanimously 5-0 to accept and place the report on
file.
(A15) Collective Bargaining Agreement – Fraternal Order of Police, Patrol
Staff recommends City Council authorize the City Manager to execute a
collective bargaining agreement with the Fraternal Order of Police (FOP),
effective January 1, 2019 through December 31, 2022.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a collective bargaining agreement with the Fraternal
Order of Police (FOP), effective January 1, 2019 through December 31,
2022, seconded by Ald. Braithwaite.
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The Committee voted unanimously 5-0 to approve the agreement.
(A19) Ordinance 52-O-19, Amending City Code 10-11-8 to Modify the Schedule to
Prohibit Parking on Both Sides of Pitner Avenue from Washington Street
South to the Dead End
The Parking & Transportation Committee requests City Council adoption of
Ordinance 52-O-19, amending Section of Title 10, Chapter 11, Schedule 8
“Parking Prohibited at All Times”, adding the section of Pitner A ve between
Cleveland Street and the dead end to the south of Cleveland St. Alderman
Fleming recommends suspension of the rules for Introduction and Action at the
May 13, 2019 City Council meeting.
For Introduction and Action
Ald. Fleming moved to suspend the rules and recommend City Council
adoption of Ordinance 52-O-19, amending Section of Title 10, Chapter 11,
Schedule 8 “Parking Prohibited at All Times”, adding the section of Pitner
Ave between Cleveland Street and the dead end to the south of Cleveland
St, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A21) Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for
Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real
Estate, LLC
Staff recommends City Council adoption of Ordinance 42-O-19, “Authorizing the
City Manager to Enter into a Real Estate Contract with Clark Street Real Estate,
LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street”. A
two-thirds majority of City Council is required to adopt the ordinance.
For Introduction
Ald. Rainey moved to recommend City Council adoption of Ordinance 42-
O-19, “Authorizing the City Manager to Enter into a Real Estate Contract
with Clark Street Real Estate, LLC for the Sale of City-Owned Real Property
Located at 2222 Oakton Street,” seconded by Ald. Braithwaite.
Ald. Rainey does not support the immediate sale of the property. The user should
generate more than just real estate taxes. This developer will lease to a user,
First Ascent, who will not generate any other taxes. She thinks it is a mistake to
seel to a real estate developer.
The Committee voted 4-1 with Ald. Rainey opposed to adoption of the
ordinance.
VII. ITEMS FOR DISCUSSION
At Ald. Braithwaite’s inquiry, Chief Cook confirmed that there is camera footage
of a shooting incident at Church and Dodge over the weekend.
VI. COMMUNICATIONS
VII. ADJOURNMENT
48 of 340
Ald. Braithwaite moved to adjourn, seconded by Ald. Fleming. The meeting was
adjourned at 6:56pm.
Respectfully Submitted,
Janella Hardin, PHR
49 of 340
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: May 22, 2019
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – April 29, 2019 through May 12, 2019 $ 2,708,964.68
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – May 29, 2019 $ 4,115,497.64
General Fund Amount – Bills list $ 229,148.07
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 6,824,462.32
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills List
For City Council Meeting of May 28, 2019 Item A1 & A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
50 of 340
100 GENERAL FUND
Vendor Invoice Date Payment Date
Invoice
Amount
105394 - VERIZON WIRELESS 05/01/2019 05/29/2019 16,217.29
1 $16,217.29
15765 - HILLARY BEATA 04/05/2019 05/29/2019 416.70
1 $416.70
1 $416.70
1 $416.70
100177 - ALLEGRA PRINT & IMAGING 05/09/2019 05/29/2019 56.00
1 $56.00
102515 - ILLINOIS MUNICIPAL LEAGUE 05/08/2019 05/29/2019 3,500.00
103822 - NORTHWEST MUNICIPAL CONFERENCE 05/01/2019 05/29/2019 25,528.00
2 $29,028.00
3 $29,084.00
3 $29,084.00
15153 - KUMAR JENSEN 05/06/2019 05/29/2019 587.30
249642 - WALTER BOBKIEWICZ 05/15/2019 05/29/2019 597.60
2 $1,184.90
102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.05/13/2019 05/29/2019 457.50
145033 - NATIONAL FORUM FOR BLACK PUBLIC 05/01/2019 05/29/2019 225.00
2 $682.50
13670 - GALAXY DIGITAL, LLC 05/10/2019 05/29/2019 3,500.00
1 $3,500.00
5 $5,367.40
12151 - MULTILINGUAL CONNECTIONS LLC 05/07/2019 05/29/2019 334.40
1 $334.40
1 $334.40
103883 - OFFICE DEPOT 05/02/2019 05/29/2019 89.61
103883 - OFFICE DEPOT 05/07/2019 05/29/2019 10.49
2 $100.10
2 $100.10
16548 - PATRICIA HENRY 05/14/2019 05/29/2019 37.00
1 $37.00
16543 - AGUSTIN LAGUNILLA 05/13/2019 05/29/2019 200.00
16544 - JOSEPH MEYER 05/13/2019 05/29/2019 200.00
2 $400.00
16539 - ARCHITECTURAL DESIGN GUILD 05/13/2019 05/29/2019 250.00
1 $250.00
14374 - ACCOUNTING PRINCIPALS 05/16/2019 05/29/2019 450.28
14374 - ACCOUNTING PRINCIPALS 05/16/2019 05/29/2019 406.70
2 $856.98
101543 - DUNBAR ARMORED 05/14/2019 05/29/2019 1,675.14
101543 - DUNBAR ARMORED 05/14/2019 05/29/2019 134.90
2 $1,810.04
188147 - AZAVAR AUDIT SOLUTIONS 05/16/2019 05/29/2019 521.21
1 $521.21
9 $3,875.23
10541 - COMPUTER BITS, INC.05/16/2019 05/29/2019 475.00
1 $475.00
1 $475.00
268935 - JEFFREY D. GREENSPAN 05/08/2019 05/29/2019 1,350.00
269400 - MITCHELL C. EX 05/08/2019 05/29/2019 2,775.00
137723 - SUSAN D BRUNNER 05/08/2019 05/29/2019 3,080.00
3 $7,205.00
3 $7,205.00
21 $17,357.13
101832 - FEDERAL EXPRESS CORP.04/24/2019 05/29/2019 19.59
1 $19.59
1 $19.59
1 $19.59
15876 - ACCURATE BIOMETRICS 05/13/2019 05/29/2019 1,331.25
205874 - CLS BACKGROUND INVESTIGATIONS 05/13/2019 05/29/2019 213.90
14084 - LANGUAGE TESTING INTERNATIONAL, INC.05/13/2019 05/29/2019 180.00
326463 - THEODORE POLYGRAPH SERVICE, INC.05/13/2019 05/29/2019 175.00
326463 - THEODORE POLYGRAPH SERVICE, INC.05/13/2019 05/29/2019 175.00
326463 - THEODORE POLYGRAPH SERVICE, INC.05/13/2019 05/29/2019 175.00
105201 - TRANS UNION CORP 05/13/2019 05/29/2019 209.72
7 $2,459.87
Business Unit 1300 - CITY COUNCIL
Invoice Description
Fund 100 - GENERAL FUND
Account 22725 - CELL PHONE BILLS PAYABLE
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
2019 MEMBERSHIP DUES
Department 12 - LEGISLATIVE Totals
Department 13 - CITY COUNCIL
Business Unit 1300 - CITY COUNCIL
Account 62210 - PRINTING
Account 62295 - TRAINING & TRAVEL
SMART CITIES CONNECT 2019- HILLARY BEATA
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 1300 - CITY COUNCIL Totals
Account 62360 - MEMBERSHIP DUES
Department 13 - CITY COUNCIL Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 62295 - TRAINING & TRAVEL
MEMBERSHIP DUES FY 19-20
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 1300 - CITY COUNCIL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 1535 - SUSTAINABILITY GRANT
Account 65515 - OTHER IMPROVEMENTS
TRANSLATION OF AIR QUALITY REPORT
Account 65515 - OTHER IMPROVEMENTS Totals
SUBSCRIPTION FEE FOR VOLUNTEER EVANSTON
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1505 - CITY MANAGER Totals
Account 61060 - SEASONAL EMPLOYEES
Account 52015 - BUSINESS LICENSES
BUSINESS MANAGEMENT SERVICES
BUSINESS MANAGEMENT SERVICES
Account 52015 - BUSINESS LICENSES Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 52010 - VEHICLE LICENSES
OVERPAID FOR WHEEL TAX ON PLATE #3545176
Account 52010 - VEHICLE LICENSES Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
CONTINGENCY PAYMENT AS CONTRACTED
Account 64541 - UTILITY TAX AUDIT SERVICES Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
ARMORED TRUCK SERVICES-FEBRUARY 2019
ARMORED TRUCK SERVICES-APRIL 2019
Account 62431 - ARMORED CAR SERVICES Totals
Account 64541 - UTILITY TAX AUDIT SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Business Unit 1571 - TAX ASSESSMENT ADVOCACY Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
SHIPPING
Account 62315 - POSTAGE Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62315 - POSTAGE
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
EMPLOYMENT BACKGROUND CHECKS-TRANSUNION
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
COMMUNICATION CHARGES
Account 22725 - CELL PHONE BILLS PAYABLE Totals
Department 12 - LEGISLATIVE
BUSINESS CARDS- MAYOR HAGERTY
Account 62210 - PRINTING Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP RENEWAL - WALLY BOBKIEWICZ
REIMBURSEMENT: ATTENDANCE NATIONAL ADAPTATION FORUM
REIMBURSEMENT :SPRINGFIELD LOBBY DAY - W. BOBKIEWICZ
Account 62295 - TRAINING & TRAVEL Totals
MEMBERSHIP FOR KIMBERLY RICHARDSON
Account 62360 - MEMBERSHIP DUES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
OFFICE SUPPLIES
Business Unit 1535 - SUSTAINABILITY GRANT Totals
Business Unit 1555 - FINANCIAL ADMINISTRATION
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1555 - FINANCIAL ADMINISTRATION Totals
SEASONAL HIRE WITH ACCOUNTING PRINCIPALS
Account 56045 - MISCELLANEOUS REVENUE
BUILDINGS AND STRUCTURE MAINTENANCE
Account 56045 - MISCELLANEOUS REVENUE Totals
SEASONAL HIRE WITH ACCOUNTING PRINCIPALS
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62431 - ARMORED CAR SERVICES
Business Unit 1571 - TAX ASSESSMENT ADVOCACY
Account 64545 - PERSONAL COMPUTER SOFTWARE
ANNUAL VPN SOFTWARE AND HARDWARE MAINTENANCE
HEARING OFFICER
HEARING OFFICER
Department 17 - LAW Totals
EMPLOYMENT TESTING-ACCURATE BIOMETRICS
EMPLOYMENT BACKGROUND CHECKS-CLS BACKGROUND INVESTIGATIONS
EMPLOYMENT TESTING-LANGUAGE TESTING INTERNATIONAL
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
Run by Tera Davis on 05/22/2019 07:12:41 AM 51 of 340
100 GENERAL FUND
Vendor Invoice Date Payment Date
Invoice
AmountInvoice Description
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 05/13/2019 05/29/2019 748.00
1 $748.00
107398 - TESTING FOR PUBLIC SAFETY, LLC 05/14/2019 05/29/2019 3,950.00
1 $3,950.00
9 $7,157.87
100924 - CDW GOVERNMENT INC.04/22/2019 05/29/2019 116.70
15706 - KNOWBE4, INC.04/30/2019 05/29/2019 8,558.55
2 $8,675.25
149416 - AT & T 04/18/2019 05/29/2019 161.17
100401 - COMCAST CABLE 05/01/2019 05/29/2019 223.70
2 $384.87
105654 - XEROX CORP.04/13/2019 05/29/2019 21.00
1 $21.00
149416 - AT & T 05/01/2019 05/29/2019 1,096.19
149416 - AT & T 04/16/2019 05/29/2019 43.82
154298 - CALL ONE 05/15/2019 05/29/2019 12,353.57
100401 - COMCAST CABLE 05/01/2019 05/29/2019 6,882.26
4 $20,375.84
105394 - VERIZON WIRELESS 04/18/2019 05/29/2019 42.12
1 $42.12
10 $29,499.08
16547 - HARRIS SPANIER 05/14/2019 05/29/2019 25.00
16546 - HOPE JONES 05/13/2019 05/29/2019 340.00
16536 - KATHLEEN HELLER 05/13/2019 05/29/2019 25.00
3 $390.00
103795 - NORTH SHORE TOWING 05/14/2019 05/29/2019 75.00
103795 - NORTH SHORE TOWING 05/14/2019 05/29/2019 75.00
103795 - NORTH SHORE TOWING 05/14/2019 05/29/2019 75.00
103795 - NORTH SHORE TOWING 05/14/2019 05/29/2019 75.00
103795 - NORTH SHORE TOWING 05/14/2019 05/29/2019 75.00
103795 - NORTH SHORE TOWING 05/14/2019 05/29/2019 75.00
103795 - NORTH SHORE TOWING 05/14/2019 05/29/2019 75.00
7 $525.00
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 132.65
1 $132.65
11 $1,047.65
100401 - COMCAST CABLE 05/22/2019 05/29/2019 31.53
100599 - ASSA ABLOY ENTRANCE SOLUTIONS 05/07/2019 05/29/2019 259.80
2 $291.33
100599 - ASSA ABLOY ENTRANCE SOLUTIONS 05/07/2019 05/29/2019 1,779.84
317013 - H-O-H WATER TECHNOLOGY 05/06/2019 05/29/2019 1,120.50
120286 - JOHNSON CONTROLS FIRE PROTECTION LP 04/25/2019 05/29/2019 1,789.58
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/11/2019 05/29/2019 212.00
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 379.00
5 $5,280.92
101143 - COMED 04/29/2019 05/29/2019 390.31
101143 - COMED 05/03/2019 05/29/2019 1,749.92
101143 - COMED 04/29/2019 05/29/2019 564.65
3 $2,704.88
103744 - NICOR 04/30/2019 05/29/2019 142.46
103744 - NICOR 04/02/2019 05/29/2019 100.40
103744 - NICOR 04/02/2019 05/29/2019 968.73
103744 - NICOR 04/09/2019 05/29/2019 230.39
4 $1,441.98
103195 - MARK VEND COMPANY 05/07/2019 05/29/2019 310.14
15712 - PRESTIGE DISTRIBUTION INC.04/30/2019 05/29/2019 3,000.00
2 $3,310.14
16 $13,029.25
46 $50,733.85
16542 - SRDJAN CEMERIKIC 05/13/2019 05/29/2019 100.00
1 $100.00
16555 - JAMES ALEX 05/16/2019 05/29/2019 4.00
16540 - JAYE SCHWARTZ 05/13/2019 05/29/2019 45.00
16554 - 828 NOYES STREET LOFTS, LLC C/O GDS DEVELOPMENT 05/16/2019 05/29/2019 595.42
16553 - J&Y ELECTRICAL CONTRACTORS 05/16/2019 05/29/2019 83.00
4 $727.42
103460 - MINUTEMAN PRESS 04/18/2019 05/29/2019 107.21
1 $107.21
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 151.60
1 $151.60
316000 - SAFEBUILT ILLINOIS 05/16/2019 05/29/2019 255.50
316000 - SAFEBUILT ILLINOIS 05/16/2019 05/29/2019 6,345.50
2 $6,601.00
9 $7,687.23
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62274 - TEST ADMINISTRATION
EMPLOYMENT TESTING-TESTING FOR PUBLIC SAFETY, LLC
Account 62270 - MEDICAL/HOSPITAL SERVICES
Account 64505 - TELECOMMUNICATIONS
Account 62341 - INTERNET SOLUTION PROVIDERS
COMMUNICATION CHARGES
COMMUNICATION CHARGES
Account 62341 - INTERNET SOLUTION PROVIDERS Totals
Account 62340 - COMPTER LICENSE & SUPP
ADOBE ACROBAT PRO DC LICENSE
RENEWAL OF KNOWBE4 CYBERSECURITY AWARENESS TRAINING
Account 62340 - COMPTER LICENSE & SUPP Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
COMMUNICATION CHARGES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
BOOT-4/24/19
BOOT-4/24/19
BOOT-4/25/19
BOOT-4/25/19
BOOT-4/30/19
REFUND: PARKING TICKET-WRONGN ADDRESS
REFUND: PARKING TICKET: CITATION #15093338
Account 52505 - TICKET FINES-PARKING Totals
Account 62451 - TOWING AND BOOTING CONTRACTS
Account 62225 - BLDG MAINTENANCE SERVICES
COMMUNICATION CHARGES APRIL19
CIVIC CENTER SLIDING DOOR REPAIRS
Account 62225 - BLDG MAINTENANCE SERVICES Totals
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
UTILITIES: COMED
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
AVL TRACKERS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Account 65050 - BLDG MAINTENANCE MATERIAL
COFFEE AND SUPPLIES
LAGOON SHELTER BATHROOM PARTITIONS
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
Account 52080 - BUILDING PERMITS Totals
Account 62210 - PRINTING
BOOKLETS: TAKE YOUR KID TO WORK DAY
Account 62210 - PRINTING Totals
Account 52080 - BUILDING PERMITS
BUILDING REFUND
REFUND PERMIT FEES
REFUND PERMIT FEES FOR 18INTC-0390
REFUND PERMIT FEES FOR 19ELEC-0049
INSPECTION AND PLAN REVIEW CONSULTING SERVICES
INSPECTION AND PLAN REVIEW CONSULTING SERVICES
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Account 62274 - TEST ADMINISTRATION Totals
EMPLOYMENT TESTING-QUEST DIAGNOSTICS
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 52505 - TICKET FINES-PARKING
REFUND: PARKING TICKET OVERPAYMENT
BOOT-05/06/19
BOOT-05/12/19
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 1950 - FACILITIES
CIVIC CENTER SLIDING DOOR ANNUAL MAINTENANCE
2019 BOILER CHEMICALS
ANNUAL TESTING AND INSPECTION OF PD FIRE ALARM SYSTEM
ALARM SERVICES RECYCLING CENTER JUN-AUG 2019
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 52030 - CONTRACTORS' LICENSES
CONSTRUCTION SERVICES, GENERAL
Account 52030 - CONTRACTORS' LICENSES Totals
Account 62236 - SOFTWARE MAINTENANCE
AVL TRACKERS
Account 62236 - SOFTWARE MAINTENANCE Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 52 of 340
100 GENERAL FUND
Vendor Invoice Date Payment Date
Invoice
AmountInvoice Description
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
269185 - COSTAR GROUP, INC.05/16/2019 05/29/2019 14,602.78
1 $14,602.78
1 $14,602.78
10 $22,290.01
106332 - WEST GROUP PAYMENT CTR 05/01/2019 05/29/2019 537.58
1 $537.58
105654 - XEROX CORP.04/13/2019 05/29/2019 21.00
105654 - XEROX CORP.04/13/2019 05/29/2019 21.00
105654 - XEROX CORP.04/13/2019 05/29/2019 21.00
105654 - XEROX CORP.04/13/2019 05/29/2019 141.75
4 $204.75
104182 - PRESTONS FLOWERS & GIFTS 04/11/2019 05/29/2019 60.00
104182 - PRESTONS FLOWERS & GIFTS 04/12/2019 05/29/2019 60.00
2 $120.00
101143 - COMED 04/30/2019 05/29/2019 1,052.90
101143 - COMED 05/02/2019 05/29/2019 109.19
101143 - COMED 05/01/2019 05/29/2019 72.65
101143 - COMED 05/03/2019 05/29/2019 105.90
4 $1,340.64
103744 - NICOR 04/09/2019 05/29/2019 394.79
1 $394.79
12 $2,597.76
101729 - EVANSTON FUNERAL & CREMATION 04/01/2019 05/29/2019 700.00
1 $700.00
1 $700.00
167307 - NET TRANSCRIPTS, INC.04/30/2019 05/29/2019 174.00
1 $174.00
1 $174.00
186003 - CHRISTOPHER W. TORTORELLO 05/14/2019 05/29/2019 45.00
101769 - CITY OF EVANSTON PETTY CASH 05/16/2019 05/29/2019 278.28
101711 - EVANSTON ATHLETIC CLUB 05/01/2019 05/29/2019 189.10
13108 - RANDOM JOHNSON 05/08/2019 05/29/2019 2,450.00
10151 - STEVEN KLOPACK 05/14/2019 05/29/2019 45.00
103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 05/09/2019 05/29/2019 54.00
6 $3,061.38
100401 - COMCAST CABLE 05/03/2019 05/29/2019 65.48
1 $65.48
103883 - OFFICE DEPOT 04/24/2019 05/29/2019 8.99
103883 - OFFICE DEPOT 04/24/2019 05/29/2019 62.36
2 $71.35
9 $3,198.21
103795 - NORTH SHORE TOWING 05/07/2019 05/29/2019 85.00
103795 - NORTH SHORE TOWING 05/07/2019 05/29/2019 10.00
2 $95.00
213295 - DANIEL G. KEELER 02/21/2019 05/29/2019 75.00
1 $75.00
3 $170.00
100310 - ANDERSON PEST CONTROL 05/02/2019 05/29/2019 58.14
1 $58.14
103744 - NICOR 05/02/2019 05/29/2019 395.16
1 $395.16
2 $453.30
228402 - PROMOS 911, INC.05/06/2019 05/29/2019 1,177.60
1 $1,177.60
1 $1,177.60
101484 - DOJE'S FORENSIC SUPPLIES 05/02/2019 05/29/2019 1,613.27
1 $1,613.27
1 $1,613.27
228912 - DUSTCATCHERS, INC.04/23/2019 05/29/2019 46.75
228912 - DUSTCATCHERS, INC.04/09/2019 05/29/2019 46.75
102137 - GRAINGER, INC., W.W.05/06/2019 05/29/2019 139.60
3 $233.10
3 $233.10
33 $10,317.24
Business Unit 5300 - ECON. DEVELOPMENT
Account 62490 - OTHER PROGRAM COSTS
REAL ESTATE LISTINGS AND RESEARCH SERVICE
Account 62490 - OTHER PROGRAM COSTS Totals
FLOWERS - FUNERAL
FLOWERS - FUNERAL
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Business Unit 2205 - POLICE ADMINISTRATION
Account 62272 - OTHER PROFESSIONAL SERVICES
INFORMATION CHARGES - APRIL
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
ELECTRIC BILL - CAMERAS
ELECTRIC BILL - CAMERAS
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64005 - ELECTRICITY
ELECTRIC BILL - ANIMAL SHELTER
ELECTRIC BILL - CAMERAS
Business Unit 2260 - OFFICE OF ADMINISTRATION
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
TRANSCRIPTS
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS
BODY REMOVAL
Account 62490 - OTHER PROGRAM COSTS Totals
CABLE SERIVCE
Account 64565 - CABLE - VIDEO Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
MEAL ALLOWANCE - ADVANCE HOMICIDE INVEST
ANNUAL NIPAS MEETING
Account 62295 - TRAINING & TRAVEL Totals
Account 64565 - CABLE - VIDEO
Account 65120 - POLICE DUI EXPENSE
MEAL ALLOWANCE - RADAR/LIDAR INSTRUCTOR
Account 65120 - POLICE DUI EXPENSE Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
Business Unit 2270 - TRAFFIC BUREAU
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW & HOOK / CLEANUP
TOWING - CLEANUP
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 64015 - NATURAL GAS Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2280 - ANIMAL CONTROL
Account 62225 - BLDG MAINTENANCE SERVICES
PEST CONTROL - ANIMAL SHELTER (MAY 19)
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Business Unit 2295 - BUILDING MANAGEMENT
Business Unit 2285 - PROBLEM SOLVING TEAM Totals
Business Unit 2290 - CTA - SPECIAL EMPLOYMENT
Account 65125 - OTHER COMMODITIES
FORENSICS SUPPLIES
Business Unit 2285 - PROBLEM SOLVING TEAM
Account 62490 - OTHER PROGRAM COSTS
PST PROGRAMS SUPPLIES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Account 65125 - OTHER COMMODITIES
FLOOR MATS
FLOOR MATS
LIGHT BULBS
Account 65125 - OTHER COMMODITIES Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Account 62380 - COPY MACHINE CHARGES Totals
Account 62490 - OTHER PROGRAM COSTS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Account 62295 - TRAINING & TRAVEL
Account 62770 - MISCELLANEOUS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
MEAL ALLOWANCE - ADVANCED HOMICIDE INVEST
PETTY CASH - OFFICE OF ADMIN
HEALTH CLUB USAGE - APRIL 2019
MEAL ALLOWANCE - POLICE DOG TRAINING (SHARPSVILLE PA)
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Account 64015 - NATURAL GAS
GAS - ANIMAL SHELTER
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2290 - CTA - SPECIAL EMPLOYMENT Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 53 of 340
100 GENERAL FUND
Vendor Invoice Date Payment Date
Invoice
AmountInvoice Description
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
103744 - NICOR 05/02/2019 05/29/2019 267.30
103744 - NICOR 04/19/2019 05/29/2019 270.24
103744 - NICOR 04/09/2019 05/29/2019 312.51
103744 - NICOR 04/09/2019 05/29/2019 394.78
103744 - NICOR 04/09/2019 05/29/2019 282.81
103744 - NICOR 04/09/2019 05/29/2019 242.09
6 $1,769.73
100158 - AIR ONE EQUIPMENT 05/03/2019 05/29/2019 351.00
11435 - TODAY'S UNIFORMS INC. 04/25/2019 05/29/2019 71.90
11435 - TODAY'S UNIFORMS INC. 04/25/2019 05/29/2019 61.95
11435 - TODAY'S UNIFORMS INC. 04/29/2019 05/29/2019 68.00
11435 - TODAY'S UNIFORMS INC. 04/30/2019 05/29/2019 141.80
11435 - TODAY'S UNIFORMS INC. 05/01/2019 05/29/2019 68.00
11435 - TODAY'S UNIFORMS INC. 05/01/2019 05/29/2019 282.80
11435 - TODAY'S UNIFORMS INC. 05/02/2019 05/29/2019 36.95
11435 - TODAY'S UNIFORMS INC. 05/02/2019 05/29/2019 50.95
11435 - TODAY'S UNIFORMS INC. 05/02/2019 05/29/2019 72.95
11435 - TODAY'S UNIFORMS INC. 05/03/2019 05/29/2019 50.95
11435 - TODAY'S UNIFORMS INC. 05/03/2019 05/29/2019 72.95
11435 - TODAY'S UNIFORMS INC. 05/04/2019 05/29/2019 199.99
11435 - TODAY'S UNIFORMS INC. 05/04/2019 05/29/2019 25.00
11435 - TODAY'S UNIFORMS INC. 05/04/2019 05/29/2019 47.80
11435 - TODAY'S UNIFORMS INC. 05/04/2019 05/29/2019 179.85
11435 - TODAY'S UNIFORMS INC. 05/04/2019 05/29/2019 49.95
11435 - TODAY'S UNIFORMS INC. 05/06/2019 05/29/2019 35.95
11435 - TODAY'S UNIFORMS INC. 05/06/2019 05/29/2019 44.00
11435 - TODAY'S UNIFORMS INC. 05/06/2019 05/29/2019 215.00
11435 - TODAY'S UNIFORMS INC. 05/07/2019 05/29/2019 17.00
11435 - TODAY'S UNIFORMS INC. 05/07/2019 05/29/2019 24.95
11435 - TODAY'S UNIFORMS INC. 05/07/2019 05/29/2019 24.95
11435 - TODAY'S UNIFORMS INC. 05/07/2019 05/29/2019 208.80
11435 - TODAY'S UNIFORMS INC. 05/07/2019 05/29/2019 25.00
11435 - TODAY'S UNIFORMS INC. 05/07/2019 05/29/2019 21.95
11435 - TODAY'S UNIFORMS INC. 05/08/2019 05/29/2019 15.95
11435 - TODAY'S UNIFORMS INC. 05/08/2019 05/29/2019 129.95
11435 - TODAY'S UNIFORMS INC. 05/08/2019 05/29/2019 159.90
11435 - TODAY'S UNIFORMS INC. 05/08/2019 05/29/2019 19.95
11435 - TODAY'S UNIFORMS INC. 05/10/2019 05/29/2019 135.80
11435 - TODAY'S UNIFORMS INC. 05/09/2019 05/29/2019 86.36
11435 - TODAY'S UNIFORMS INC. 05/09/2019 05/29/2019 25.00
11435 - TODAY'S UNIFORMS INC. 05/09/2019 05/29/2019 25.00
11435 - TODAY'S UNIFORMS INC. 05/10/2019 05/29/2019 12.95
11435 - TODAY'S UNIFORMS INC. 05/10/2019 05/29/2019 21.95
11435 - TODAY'S UNIFORMS INC. 05/10/2019 05/29/2019 21.95
37 $3,105.15
100401 - COMCAST CABLE 04/28/2019 05/29/2019 5.79
1 $5.79
44 $4,880.67
103316 - PHYSIO-CONTROL, INC.04/29/2019 05/29/2019 82.30
1 $82.30
1 $82.30
100316 - ANDRES MEDICAL BILLING 05/09/2019 05/29/2019 6,105.61
1 $6,105.61
16412 - BREACH POINT CONSULTING 02/04/2019 05/29/2019 750.00
106702 - GLENVIEW, VILLAGE OF NIPSTA 05/10/2019 05/29/2019 450.00
2 $1,200.00
100158 - AIR ONE EQUIPMENT 05/01/2019 05/29/2019 364.04
100158 - AIR ONE EQUIPMENT 05/01/2019 05/29/2019 40.00
2 $404.04
105793 - BOUND TREE MEDICAL, LLC 05/08/2019 05/29/2019 30.38
1 $30.38
100158 - AIR ONE EQUIPMENT 05/07/2019 05/29/2019 167.00
1 $167.00
100987 - CHICAGO COMMUNICATIONS, LLC.05/09/2019 05/29/2019 11.20
1 $11.20
103316 - PHYSIO-CONTROL, INC.04/29/2019 05/29/2019 914.00
276167 - WORLDPOINT ECC, INC.05/09/2019 05/29/2019 316.16
276167 - WORLDPOINT ECC, INC.05/14/2019 05/29/2019 177.65
3 $1,407.81
11 $9,326.04
56 $14,289.01
16541 - BAKE HOMEMADE PIZZA LLC/BRENT HERDKLOTZ 05/13/2019 05/29/2019 274.00
1 $274.00
103460 - MINUTEMAN PRESS 04/18/2019 05/29/2019 107.21
1 $107.21
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 151.60
1 $151.60
3 $532.81
3 $532.81
UTILITIES: NICOR
Department 23 - FIRE MGMT & SUPPORT
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 65125 - OTHER COMMODITIES
COMMUNICATION CHARGES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
UNIFORMS
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
EQUIPMENT MAINTENANCE
Account 53675 - AMBULANCE SERVICE Totals
Account 62295 - TRAINING & TRAVEL
FIRE TRAINING
FIRE TRAINING
Business Unit 2310 - FIRE PREVENTION Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 53675 - AMBULANCE SERVICE
AMBULANCE CHARGES- APRIL 2019
Account 65625 - FURNITURE & FIXTURES
SOFTWARE SUPPORT
Account 65085 - MINOR EQUIPMENT & TOOLS
FIRE EQUIPMENT
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65125 - OTHER COMMODITIES
Account 62522 - SCBA EQ MAINT AGREEMENTS Totals
Account 65075 - MEDICAL & LAB SUPPLIES
EMS SUPPLIES
Account 65075 - MEDICAL & LAB SUPPLIES Totals
BOOKLETS: TAKE YOUR KID TO WORK DAY
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH
Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE
CITIZEN CPR
CITIZEN CPR
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 24 - HEALTH Totals
Account 62210 - PRINTING Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
UTILITIES: NICOR
Business Unit 2305 - FIRE MGT & SUPPORT
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Business Unit 2310 - FIRE PREVENTION
Account 62250 - COMPUTER EQUIPMENT MAINT
SOFTWARE SUPPORT
Account 62250 - COMPUTER EQUIPMENT MAINT Totals
Account 62295 - TRAINING & TRAVEL Totals
Account 62522 - SCBA EQ MAINT AGREEMENTS
EQUIPMENT MAINTENANCE
REPAIR PARTS
Account 65125 - OTHER COMMODITIES Totals
FOOD ESTABLISHMENT LICENSE REFUND
Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE Totals
Account 62210 - PRINTING
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 54 of 340
100 GENERAL FUND
Vendor Invoice Date Payment Date
Invoice
AmountInvoice Description
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 94.75
1 $94.75
1 $94.75
101143 - COMED 04/29/2019 05/29/2019 339.78
101143 - COMED 04/30/2019 05/29/2019 43.38
101143 - COMED 04/30/2019 05/29/2019 131.28
101143 - COMED 04/30/2019 05/29/2019 108.39
101143 - COMED 04/29/2019 05/29/2019 281.69
101143 - COMED 04/30/2019 05/29/2019 27.98
101143 - COMED 04/29/2019 05/29/2019 273.35
101143 - COMED 04/30/2019 05/29/2019 87.80
101143 - COMED 04/30/2019 05/29/2019 29.00
101143 - COMED 04/30/2019 05/29/2019 42.22
101143 - COMED 05/01/2019 05/29/2019 56.27
101143 - COMED 05/02/2019 05/29/2019 37.68
101143 - COMED 05/01/2019 05/29/2019 51.39
101143 - COMED 05/01/2019 05/29/2019 .02
101143 - COMED 05/02/2019 05/29/2019 41.16
101143 - COMED 05/02/2019 05/29/2019 29.00
101143 - COMED 05/01/2019 05/29/2019 30.28
101143 - COMED 05/01/2019 05/29/2019 152.93
101143 - COMED 05/02/2019 05/29/2019 202.86
101143 - COMED 05/01/2019 05/29/2019 58.65
101143 - COMED 04/30/2019 05/29/2019 43.55
101143 - COMED 04/30/2019 05/29/2019 23.74
101143 - COMED 04/30/2019 05/29/2019 24.58
23 $2,116.98
103744 - NICOR 05/03/2019 05/29/2019 88.95
103744 - NICOR 04/30/2019 05/29/2019 44.60
103744 - NICOR 05/30/2019 05/29/2019 86.72
103744 - NICOR 05/02/2019 05/29/2019 140.52
103744 - NICOR 05/02/2019 05/29/2019 117.01
103744 - NICOR 04/09/2019 05/29/2019 259.79
6 $737.59
104672 - SERVICE SANITATION INC 05/03/2019 05/29/2019 320.00
1 $320.00
30 $3,174.57
103744 - NICOR 04/02/2019 05/29/2019 129.16
1 $129.16
12792 - UNIFIRST CORPORATION 05/13/2019 05/29/2019 23.30
1 $23.30
2 $152.46
100310 - ANDERSON PEST CONTROL 05/02/2019 05/29/2019 34.32
1 $34.32
10546 - SUPERIOR INDUSTRIAL SUPPLY 01/28/2019 05/29/2019 286.11
1 $286.11
2 $320.43
104914 - STA-KLEEN INC.05/14/2019 05/29/2019 41.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/14/2019 05/29/2019 117.80
2 $158.80
100310 - ANDERSON PEST CONTROL 05/14/2019 05/29/2019 76.56
100310 - ANDERSON PEST CONTROL 05/14/2019 05/29/2019 42.23
2 $118.79
100401 - COMCAST CABLE 04/21/2019 05/29/2019 100.51
16550 - DIAL UP 05/14/2019 05/29/2019 225.00
315547 - JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC 05/14/2019 05/29/2019 240.00
105646 - WRIGHT, TONY 05/14/2019 05/29/2019 250.00
4 $815.51
103744 - NICOR 04/02/2019 05/29/2019 327.28
1 $327.28
9 $1,420.38
100310 - ANDERSON PEST CONTROL 05/01/2019 05/29/2019 52.44
1 $52.44
1 $52.44
10619 - PHYLLIS RICHMOND 05/03/2019 05/29/2019 472.80
1 $472.80
313314 - 303 TAXI 05/01/2019 05/29/2019 6,120.00
315915 - AMERICAN CHARGE SERVICE 04/30/2019 05/29/2019 490.00
2 $6,610.00
103744 - NICOR 04/09/2019 05/29/2019 353.86
1 $353.86
103883 - OFFICE DEPOT 05/08/2019 05/29/2019 38.99
103883 - OFFICE DEPOT 05/07/2019 05/29/2019 8.52
103883 - OFFICE DEPOT 05/07/2019 05/29/2019 106.65
3 $154.16
7 $7,590.82
Department 30 - PARKS, REC. AND COMMUNITY SERV.
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Business Unit 3020 - REC GENERAL SUPPORT Totals
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: COMED
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 3025 - PARK UTILITIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
MONTHLY SERVICE FOR PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62225 - BLDG MAINTENANCE SERVICES
BAFFLE CLIPS AND DUCT EQUIPMENT CLEANING
FLOOR STRIPPER 5 GALLON PAIL
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
CABLE BILL
DJ FOR FAMILY SKATE MAY 17, 2019
ONE UNARMED GUARD SECURITY
ENTERTAINMENT FOR CHILDREN'S DAY
Account 64015 - NATURAL GAS
Account 62505 - INSTRUCTOR SERVICES
WINTER AND SPRING ALEXANDER TECHNIQUE INSTRUCTOR
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62695 - COUPON PMTS-CAB SUBSIDY
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 3020 - REC GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
PORTAL RENTAL OF TOLIET
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Account 65040 - JANITORIAL SUPPLIES
CUSTODIAL SUPPLIES
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY SERVICE FOR PEST CONTROL
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3050 - RECREATION OUTREACH PROGRAM
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL
TAXI REIMBURSEMENT
TAXI REIMBURSEMENT
Account 62695 - COUPON PMTS-CAB SUBSIDY Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Run by Tera Davis on 05/22/2019 07:12:41 AM 55 of 340
100 GENERAL FUND
Vendor Invoice Date Payment Date
Invoice
AmountInvoice Description
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
100691 - BORDEN DECAL CO.03/25/2019 05/29/2019 602.70
1 $602.70
328421 - ENVIRONMENTAL SERVICES FIRM, INC.05/14/2019 05/29/2019 3,048.00
1 $3,048.00
2 $3,650.70
100691 - BORDEN DECAL CO.03/25/2019 05/29/2019 662.56
1 $662.56
1 $662.56
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 37.90
1 $37.90
100310 - ANDERSON PEST CONTROL 05/01/2019 05/29/2019 42.35
100310 - ANDERSON PEST CONTROL 05/01/2019 05/29/2019 52.45
2 $94.80
103744 - NICOR 05/03/2019 05/29/2019 70.72
1 $70.72
313420 - ORIGINAL WATERMEN 05/16/2019 05/29/2019 1,930.30
1 $1,930.30
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/04/2019 05/29/2019 324.74
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/07/2019 05/29/2019 30.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2019 05/29/2019 290.46
3 $645.20
100691 - BORDEN DECAL CO.03/25/2019 05/29/2019 4,350.00
1 $4,350.00
100177 - ALLEGRA PRINT & IMAGING 05/09/2019 05/29/2019 76.00
100177 - ALLEGRA PRINT & IMAGING 05/08/2019 05/29/2019 159.00
2 $235.00
11 $7,363.92
102755 - JORSON & CARLSON 05/03/2019 05/29/2019 35.01
1 $35.01
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 18.95
102984 - LAUNDRY WORLD 05/04/2019 05/29/2019 176.25
2 $195.20
100310 - ANDERSON PEST CONTROL 05/02/2019 05/29/2019 81.37
1 $81.37
103744 - NICOR 05/02/2019 05/29/2019 1,789.73
1 $1,789.73
103744 - NICOR 04/02/2019 05/29/2019 387.48
1 $387.48
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/03/2019 05/29/2019 411.89
12792 - UNIFIRST CORPORATION 05/13/2019 05/29/2019 69.92
2 $481.81
8 $2,970.60
100310 - ANDERSON PEST CONTROL 05/14/2019 05/29/2019 55.11
100310 - ANDERSON PEST CONTROL 05/01/2019 05/29/2019 55.11
2 $110.22
2 $110.22
16507 - GEIGER 05/02/2019 05/29/2019 682.07
104139 - PORT SUPPLY 05/13/2019 05/29/2019 76.46
299538 - WILLIAM FOX 05/09/2019 05/29/2019 160.00
3 $918.53
104139 - PORT SUPPLY 05/13/2019 05/29/2019 2,559.52
1 $2,559.52
4 $3,478.05
102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 04/30/2019 05/29/2019 450.00
1 $450.00
1 $450.00
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 56.85
11999 - L&J'S ENTERPRISES CAFE DBA YOFRESH YOGURT CAFE 05/15/2019 05/29/2019 590.00
2 $646.85
2 $646.85
302377 - NANCE, JONATHAN 05/14/2019 05/29/2019 200.00
1 $200.00
1 $200.00
100310 - ANDERSON PEST CONTROL 05/02/2019 05/29/2019 76.47
1 $76.47
11642 - LILY CIGAN 05/08/2019 05/29/2019 602.40
1 $602.40
Account 65050 - BLDG MAINTENANCE MATERIAL
ADDITIONAL WATER TESTING FOR BOAT RAMP DREDGING
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Business Unit 3065 - BOAT RAMP-CHURCH ST Totals
Business Unit 3065 - BOAT RAMP-CHURCH ST
Account 65045 - LICENSING/REGULATORY SUPP
2019 LAKEFRONT PASSES & HANG TAGS
Account 65045 - LICENSING/REGULATORY SUPP Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL
PEST CONTROL
Business Unit 3075 - BOAT STORAGE FACILITIES Totals
Business Unit 3080 - BEACHES
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 65055 - MATER. TO MAINT. IMP.
SUPPLIES
SUPPLIES
SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65020 - CLOTHING
TRUNK SUPPLEX-EMBROIDERY
Account 65020 - CLOTHING Totals
Account 65040 - JANITORIAL SUPPLIES
Business Unit 3095 - CROWN ICE RINK
Account 62245 - OTHER EQMT MAINTENANCE
ICE SCRAPER KNIVES MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE Totals
BEACH SIGNS
CLARK ST. BEACH SIGNS
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 3080 - BEACHES Totals
Account 64010 - GAS-EVNORSKO Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL MAINTENANCE
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 64010 - GAS-EVNORSKO
Account 65110 - RECREATION SUPPLIES
SUPPLIES
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL
PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3095 - CROWN ICE RINK Totals
Business Unit 3100 - SPORTS LEAGUES
AVL TRACKERS
Business Unit 3130 - SPECIAL RECREATION
Account 62490 - OTHER PROGRAM COSTS
MUSIC THERAPY
Account 62490 - OTHER PROGRAM COSTS Totals
KAYAK EQUIPMENT
Account 65125 - OTHER COMMODITIES Totals
Business Unit 3105 - AQUATIC CAMP Totals
Account 62490 - OTHER PROGRAM COSTS
DJ FOR SPECIAL EVENT
Account 62490 - OTHER PROGRAM COSTS Totals
MSYEP REIMBURSEMENT
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
YOGA INSTRUCTOR
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3075 - BOAT STORAGE FACILITIES
Account 65045 - LICENSING/REGULATORY SUPP
2019 LAKEFRONT PASSES & HANG TAGS
Account 65045 - LICENSING/REGULATORY SUPP Totals
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 64015 - NATURAL GAS
Account 65045 - LICENSING/REGULATORY SUPP
2019 LAKEFRONT PASSES & HANG TAGS
Account 65045 - LICENSING/REGULATORY SUPP Totals
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
CHILDCARE LAUNDRY
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64015 - NATURAL GAS Totals
UTILITIES: NICOR
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
SUPPLIES
Business Unit 3100 - SPORTS LEAGUES Totals
Business Unit 3105 - AQUATIC CAMP
REPAIRS
Account 65110 - RECREATION SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Business Unit 3605 - ECOLOGY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
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100 GENERAL FUND
Vendor Invoice Date Payment Date
Invoice
AmountInvoice Description
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
103744 - NICOR 04/30/2019 05/29/2019 160.13
1 $160.13
100177 - ALLEGRA PRINT & IMAGING 04/19/2019 05/29/2019 296.00
1 $296.00
4 $1,135.00
100310 - ANDERSON PEST CONTROL 05/02/2019 05/29/2019 46.07
1 $46.07
103744 - NICOR 04/02/2019 05/29/2019 446.31
1 $446.31
2 $492.38
103460 - MINUTEMAN PRESS 05/02/2019 05/29/2019 1,199.35
1 $1,199.35
16529 - KEVIN PURCELL 05/03/2019 05/29/2019 1,200.00
16530 - SAMUEL DEL REAL 05/03/2019 05/29/2019 1,200.00
2 $2,400.00
3 $3,599.35
103744 - NICOR 04/02/2019 05/29/2019 704.97
1 $704.97
1 $704.97
94 $38,270.45
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 1,648.65
1 $1,648.65
120230 - FORWARD SPACE LLC D/B/A OFFICE 03/19/2019 05/29/2019 1,371.20
1 $1,371.20
2 $3,019.85
14787 - CLEANSLATE CHICAGO, LLC 04/30/2019 05/29/2019 3,862.03
223694 - LANDSCAPE CONCEPTS MANAGEMENT, INC.05/01/2019 05/29/2019 3,139.66
153054 - SKOKIE PARK DISTRICT 04/30/2019 05/29/2019 7,360.63
3 $14,362.32
297163 - KOMPAN, INC.05/06/2019 05/29/2019 306.00
1 $306.00
101106 - CLESEN WHOLESALE 05/13/2019 05/29/2019 500.50
101106 - CLESEN WHOLESALE 05/13/2019 05/29/2019 1,240.00
101192 - CONSERV FS 04/30/2019 05/29/2019 584.72
101382 - DE ST. AUBIN, JEAN 04/19/2019 05/29/2019 352.00
103120 - LURVEY LANDSCAPE SUPPLY 05/15/2019 05/29/2019 670.95
103120 - LURVEY LANDSCAPE SUPPLY 05/08/2019 05/29/2019 630.50
103120 - LURVEY LANDSCAPE SUPPLY 05/10/2019 05/29/2019 130.00
7 $4,108.67
11 $18,776.99
101832 - FEDERAL EXPRESS CORP.05/01/2019 05/29/2019 9.79
1 $9.79
1 $9.79
101143 - COMED 04/12/2019 05/29/2019 726.85
101143 - COMED 04/09/2019 05/29/2019 6,773.37
101143 - COMED 04/08/2019 05/29/2019 190.14
3 $7,690.36
100375 - ARTS & LETTERS LTD.05/08/2019 05/29/2019 123.00
1 $123.00
4 $7,813.36
18 $29,619.99
287 $229,148.07
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65110 - RECREATION SUPPLIES
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
UTILITIES: NICOR
Account 62511 - ENTERTAIN/PERFORMER SERV
STARLIGHT PERFORMER
STARLIGHT PERFORMER
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62210 - PRINTING
SUMMER EVENTS POCKET CALENDAR
Account 62210 - PRINTING Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 64015 - NATURAL GAS Totals
Business Unit 3806 - CIVIC CENTER SERVICES Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Business Unit 4330 - GREENWAYS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
2019 MOWING SERVICES
2019 GREEN BAY ROAD LANDSCAPE MAINTENANCE
1/2 MAINTENANCE/OPERATIONS OF SOCCER/DOG PARK
Account 65503 - FURNITURE / FIXTURES / EQUIPMENT
TASK CHAIRS FOR LIBRARY
Account 65503 - FURNITURE / FIXTURES / EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62315 - POSTAGE
SHIPPING
FOUNTAIN SQUARE PLANTS
GREY PARK
GREY PARK PLANTS
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Fund 100 - GENERAL FUND Totals
Account 65115 - TRAFFIC CONTROL SUPPLI
SIGN FABRICATION LETTERS
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Business Unit 4330 - GREENWAYS Totals
Account 64006 - LIGHTING
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Account 64006 - LIGHTING Totals
Account 62315 - POSTAGE Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Department 40 - PUBLIC WORKS AGENCY Totals
ARBORETUM EGG HUNT SIGNS
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 3806 - CIVIC CENTER SERVICES
Account 64015 - NATURAL GAS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
PLAYGROUND EQUIPMENT
Account 65005 - AGRI/BOTANICAL SUPPLIES
PARK PLANTS
PARK PLANTS
BULK TURF LIME STONE
CHI CAL TREES
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
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180 GOOD NEIGHBOR FUND
Vendor Invoice Date Payment Date Invoice Amount
14415 - EVANSTON BLUEPRINT, INC.05/15/2019 05/29/2019 132.50
1 $132.50
1 $132.50
1 $132.50
1 $132.50
Invoice Description
Fund 180 - GOOD NEIGHBOR FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
POST CARDS FOR SUSTAINABILITY
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 180 - GOOD NEIGHBOR FUND Totals
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205 EMERGENCY TELEPHONE FUND
Vendor Invoice Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.05/07/2019 05/29/2019 674.00
103536 - MOTOROLA SOLUTIONS, INC.05/01/2019 05/29/2019 238.00
2 $912.00
101156 - COMMUNICATIONS DIRECT 04/24/2019 05/29/2019 822.26
1 $822.26
3 $1,734.26
3 $1,734.26
3 $1,734.26
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO
COMMUNICATION CHARGES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Account 65625 - FURNITURE & FIXTURES
MOBILE RADIO
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
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330 HOWARD-RIDGE TIF
Vendor Invoice Date Payment Date Invoice Amount
103744 - NICOR 05/08/2019 05/29/2019 92.88
1 $92.88
1 $92.88
1 $92.88
1 $92.88
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Business Unit 5860 - HOWARD RIDGE TIF
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
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415 CAPITAL IMPROV FUND
Vendor Invoice Date Payment Date Invoice Amount
101086 - CLARK DIETZ, INC.04/10/2019 *05/29/2019 731.70
1 $731.70
1 $731.70
104509 - RUSSO POWER EQUIPMENT 03/28/2019 05/29/2019 2,106.57
295006 - THELEN MATERIALS, LLC 04/30/2019 05/29/2019 743.82
2 $2,850.39
3 $3,582.09
176213 - TESKA ASSOCIATES, INC.05/10/2019 *05/29/2019 8,311.76
1 $8,311.76
1 $8,311.76
137011 - GEWALT HAMILTON ASSOCIATES, INC.12/28/2018 05/29/2019 715.00
1 $715.00
101031 - CHICAGOLAND PAVING
CONTRACTORS, INC.
05/10/2019 05/29/2019 13,077.00
1 $13,077.00
2 $13,792.00
14726 - COPENHAVER CONSTRUCTION 04/15/2019 * 05/29/2019 109,227.70
1 $109,227.70
1 $109,227.70
5 $134,913.55
5 $134,913.55
SCREENED TOPSOIL
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
Business Unit 4117 - 2017 GO BOND ISSUANCE
Account 62145 - ENGINEERING SERVICES
CHANDLER-NEWBERGER CENTER
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4117 - 2017 GO BOND ISSUANCE Totals
Business Unit 4118 - 2018 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
GARDEN PARK RENOVATIONS - CONSULTING
Business Unit 4117 - 2017 GO BOND ISSUANCE Totals
Account 65515 - OTHER IMPROVEMENTS
JAMES PARK FERTILIZER
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4118 - 2018 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
TOPOGRAPHIC SURVEY
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
LOVELACE PARK TENNIS COURT
REHABILITATION
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4217 - 2017 CIP OTHER FUNDING SOURCE
Account 65515 - OTHER IMPROVEMENTS
BID #17-05 FOUNTAIN SQUARE RENOVATIONS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4217 - 2017 CIP OTHER FUNDING SOURCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
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416 CROWN CONSTRUCTION FUND
Vendor Invoice Date Payment Date Invoice Amount
226897 - WOODHOUSE TINUCCI ARCHITECTS 05/10/2019 05/29/2019 111,976.82
1 $111,976.82
285559 - BULLEY & ANDREWS, LLC 05/15/2019 * 05/29/2019 1,570,134.78
1 $1,570,134.78
2 $1,682,111.60
2 $1,682,111.60
2 $1,682,111.60
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Account 65515 - OTHER IMPROVEMENTS
ROBERT CROWN CONSTRUCTION MANAGER
SERVICES
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 62145 - ENGINEERING SERVICES
ROBERT CROWN ARCHITECTURAL SERVICES
REMAINING FUNDS
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
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505 PARKING SYSTEM FUND
Vendor Invoice Date Payment Date Invoice Amount
16549 - JEREMY GOLTZ 05/14/2019 05/29/2019 20.00
1 $20.00
101215 - COOK COUNTY COLLECTOR 05/17/2019 05/29/2019 110.16
1 $110.16
12366 - AUTOMATED PARKING TECHNOLOGIES 05/14/2019 05/29/2019 2,373.96
1 $2,373.96
101543 - DUNBAR ARMORED 05/14/2019 05/29/2019 4,548.25
101543 - DUNBAR ARMORED 05/14/2019 05/29/2019 1,463.82
2 $6,012.07
15492 - MINUTEMAN SECURITY TECHNOLOGIES 05/14/2019 05/29/2019 325.00
1 $325.00
13102 - MOTIVATE INTERNATIONAL, INC.05/16/2019 05/29/2019 25,547.34
13102 - MOTIVATE INTERNATIONAL, INC.05/16/2019 05/29/2019 25,987.31
2 $51,534.65
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 18.95
1 $18.95
101031 - CHICAGOLAND PAVING CONTRACTORS, INC.05/10/2019 05/29/2019 15,349.14
16414 - OGNI, INC. DBA THE OGNI GROUP 04/29/2019 05/29/2019 28,315.58
16414 - OGNI, INC. DBA THE OGNI GROUP 04/29/2019 05/29/2019 84,946.76
3 $128,611.48
12 $189,006.27
315451 - METRO DOOR AND DOCK, INC.05/14/2019 05/29/2019 971.56
315451 - METRO DOOR AND DOCK, INC.05/14/2019 05/29/2019 1,183.96
315451 - METRO DOOR AND DOCK, INC.05/14/2019 05/29/2019 593.78
315451 - METRO DOOR AND DOCK, INC.05/14/2019 05/29/2019 1,182.48
225904 - TOTAL PARKING SOLUTIONS, INC.05/14/2019 05/29/2019 224.00
5 $4,155.78
101143 - COMED 04/29/2019 05/29/2019 408.01
101143 - COMED 04/29/2019 05/29/2019 200.26
101143 - COMED 04/30/2019 05/29/2019 72.19
3 $680.46
13583 - 3C PAYMENT (USA) CORP 05/14/2019 05/29/2019 1,340.25
13583 - 3C PAYMENT (USA) CORP 05/14/2019 05/29/2019 1,368.05
2 $2,708.30
10 $7,544.54
101215 - COOK COUNTY COLLECTOR 05/17/2019 05/29/2019 1,559.88
1 $1,559.88
12366 - AUTOMATED PARKING TECHNOLOGIES 05/14/2019 05/29/2019 238.00
1 $238.00
12366 - AUTOMATED PARKING TECHNOLOGIES 05/14/2019 05/29/2019 310.50
1 $310.50
154298 - CALL ONE 05/15/2019 05/29/2019 192.41
1 $192.41
4 $2,300.79
101215 - COOK COUNTY COLLECTOR 05/17/2019 05/29/2019 3,590.14
1 $3,590.14
12366 - AUTOMATED PARKING TECHNOLOGIES 05/14/2019 05/29/2019 629.00
1 $629.00
215899 - MB EVANSTON SHERMAN, L.L.C.05/14/2019 05/29/2019 7,016.41
1 $7,016.41
154298 - CALL ONE 05/15/2019 05/29/2019 529.46
1 $529.46
4 $11,765.01
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.14.2019
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7036 - 2008B Bond SHERMAN GARAGE Totals
Account 53510 - MONTHLY INVOICES
*PARKING TAX
Account 53510 - MONTHLY INVOICES Totals
Account 62245 - OTHER EQMT MAINTENANCE
Business Unit 7005 - PARKING SYSTEM MGT
Account 53251 - PARKING METER REVENUE (PASSPORT ONLY)
PARKING APP REFUND
Account 53251 - PARKING METER REVENUE (PASSPORT ONLY) Totals
ARMORED TRUCK SERVICES-APRIL 2019
Account 62431 - ARMORED CAR SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LPR EQUIPMENT SERVICE CALL
GARAGE SOFTWARE & PROGRAMMING
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62431 - ARMORED CAR SERVICES
ARMORED TRUCK SERVICES-FEB 2019
Account 62603 - DIVVY OPERATING EXPENSES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62603 - DIVVY OPERATING EXPENSES
JANUARY DIVVY OPERATIONS FEE
FEBRUARY DIVVY OPERATIONS FEE
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62245 - OTHER EQMT MAINTENANCE
Account 65515 - OTHER IMPROVEMENTS
2019 PARKING LOT IMPROVEMENTS BID 19-
SHERMAN PLAZA GARAGE LIGHTING
SHERMAN PLAZA GARAGE LIGHTING
Account 65515 - OTHER IMPROVEMENTS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
REPAIRS TO LIBRARY GARAGE DOOR
TEMPORARY REPAIRS-LIBRARY GARAGE
REPAIRS TO LIBRARY GARAGE DOOR
SERVICE CALL-MOVE & REPROGRAM
Account 62245 - OTHER EQMT MAINTENANCE Totals
TEMPORARY REPAIRS-LIBRARY GARAGE
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Account 64005 - ELECTRICITY Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
MARCH 2019 CREDIT & DEBIT CARD
APRIL 2019 CREDIT & DEBIT CARD
UTILITIES: COMED
UTILITIES: COMED
PARKING SERVICES: OPERATION
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
Account 53500 - DAILY TICKETS
*PARKING TAX
Account 53500 - DAILY TICKETS Totals
Account 62245 - OTHER EQMT MAINTENANCE
Business Unit 7025 - CHURCH STREET GARAGE
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - 2008B Bond SHERMAN GARAGE
Account 53500 - DAILY TICKETS
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
SERVICE CALL 3/26/19-CHURCH GARAGE
Account 62660 - BUSINESS ATTRACTION
MAY JANITORIAL SERVICES-SHERMAN
Account 53500 - DAILY TICKETS Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
PURCHASE & INSTALLATION OF GATE ARM-
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
*PARKING TAX
Account 62660 - BUSINESS ATTRACTION Totals
Account 64505 - TELECOMMUNICATIONS
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505 PARKING SYSTEM FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.14.2019
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
101215 - COOK COUNTY COLLECTOR 05/17/2019 05/29/2019 1,987.57
1 $1,987.57
101215 - COOK COUNTY COLLECTOR 05/17/2019 05/29/2019 397.80
1 $397.80
12366 - AUTOMATED PARKING TECHNOLOGIES 05/14/2019 05/29/2019 370.00
1 $370.00
154298 - CALL ONE 05/15/2019 05/29/2019 798.17
1 $798.17
4 $3,553.54
34 $214,170.15
34 $214,170.15
Account 53500 - DAILY TICKETS
*PARKING TAX
Account 53500 - DAILY TICKETS Totals
Fund 505 - PARKING SYSTEM FUND Totals
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
SERVICE CALL 3/28/19-MAPLE GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 53510 - MONTHLY INVOICES
*PARKING TAX
Account 53510 - MONTHLY INVOICES Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
Business Unit 7037 - MAPLE GARAGE
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510 WATER FUND
Vendor Invoice Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 04/19/2019 05/29/2019 1,337.00
1 $1,337.00
101832 - FEDERAL EXPRESS CORP.04/24/2019 05/29/2019 26.58
105301 - UNITED PARCEL SERVICE 04/27/2019 05/29/2019 150.00
2 $176.58
154298 - CALL ONE 05/15/2019 05/29/2019 280.78
1 $280.78
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 37.90
1 $37.90
5 $1,832.26
103744 - NICOR 05/02/2019 05/29/2019 38.09
103744 - NICOR 04/02/2019 05/29/2019 1,158.05
2 $1,196.14
2 $1,196.14
149274 - CHICAGO OFFICE TECHNOLOGY
GROUP
03/26/2019 05/29/2019 575.00
1 $575.00
1 $575.00
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 170.55
1 $170.55
13666 - BUILDERS ASPHALT, LLC 05/13/2019 05/29/2019 407.40
13666 - BUILDERS ASPHALT, LLC 05/08/2019 05/29/2019 324.00
13666 - BUILDERS ASPHALT, LLC 05/07/2019 05/29/2019 301.20
13666 - BUILDERS ASPHALT, LLC 05/06/2019 05/29/2019 627.00
13666 - BUILDERS ASPHALT, LLC 04/29/2019 05/29/2019 150.60
13666 - BUILDERS ASPHALT, LLC 04/29/2019 05/29/2019 181.20
13666 - BUILDERS ASPHALT, LLC 04/29/2019 05/29/2019 241.20
13666 - BUILDERS ASPHALT, LLC 05/14/2019 05/29/2019 176.40
100780 - OZINGA CHICAGO RMC, INC.04/25/2019 05/29/2019 1,480.50
9 $3,889.50
10 $4,060.05
18 $7,663.45
18 $7,663.45
Account 65051 - MATERIALS - STREETS DIVISION
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Fund 510 - WATER FUND Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
Account 62315 - POSTAGE
Business Unit 4200 - WATER PRODUCTION
Account 56140 - FEES AND MERCHANDISE SALE
*SALES TAX
Account 56140 - FEES AND MERCHANDISE SALE Totals
Account 64505 - TELECOMMUNICATIONS
SHIPPING
SHIPPING
Account 62315 - POSTAGE Totals
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 4210 - PUMPING
Account 64015 - NATURAL GAS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4210 - PUMPING Totals
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 4220 - FILTRATION
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 65 of 340
510 WATER FUND
Vendor Invoice Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 04/19/2019 05/29/2019 1,337.00
1 $1,337.00
101832 - FEDERAL EXPRESS CORP.04/24/2019 05/29/2019 26.58
105301 - UNITED PARCEL SERVICE 04/27/2019 05/29/2019 150.00
2 $176.58
154298 - CALL ONE 05/15/2019 05/29/2019 280.78
1 $280.78
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 37.90
1 $37.90
5 $1,832.26
103744 - NICOR 05/02/2019 05/29/2019 38.09
103744 - NICOR 04/02/2019 05/29/2019 1,158.05
2 $1,196.14
2 $1,196.14
149274 - CHICAGO OFFICE TECHNOLOGY
GROUP
03/26/2019 05/29/2019 575.00
1 $575.00
1 $575.00
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 170.55
1 $170.55
13666 - BUILDERS ASPHALT, LLC 05/13/2019 05/29/2019 407.40
13666 - BUILDERS ASPHALT, LLC 05/08/2019 05/29/2019 324.00
13666 - BUILDERS ASPHALT, LLC 05/07/2019 05/29/2019 301.20
13666 - BUILDERS ASPHALT, LLC 05/06/2019 05/29/2019 627.00
13666 - BUILDERS ASPHALT, LLC 04/29/2019 05/29/2019 150.60
13666 - BUILDERS ASPHALT, LLC 04/29/2019 05/29/2019 181.20
13666 - BUILDERS ASPHALT, LLC 04/29/2019 05/29/2019 241.20
13666 - BUILDERS ASPHALT, LLC 05/14/2019 05/29/2019 176.40
100780 - OZINGA CHICAGO RMC, INC.04/25/2019 05/29/2019 1,480.50
9 $3,889.50
10 $4,060.05
18 $7,663.45
18 $7,663.45
Account 65051 - MATERIALS - STREETS DIVISION
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 ASPHALT PURCHASE
2019 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Fund 510 - WATER FUND Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
Account 62315 - POSTAGE
Business Unit 4200 - WATER PRODUCTION
Account 56140 - FEES AND MERCHANDISE SALE
*SALES TAX
Account 56140 - FEES AND MERCHANDISE SALE Totals
Account 64505 - TELECOMMUNICATIONS
SHIPPING
SHIPPING
Account 62315 - POSTAGE Totals
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 4210 - PUMPING
Account 64015 - NATURAL GAS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4210 - PUMPING Totals
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 4220 - FILTRATION
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 66 of 340
513 WATER DEPR IMPRV FUND
Vendor Invoice Date Payment Date Invoice Amount
15227 - CRAWFORD, MURPHY & TILLY, INC.04/22/2019 * 05/29/2019 4,776.48
102162 - GREELEY AND HANSEN 04/25/2019 05/29/2019 29,875.80
104927 - STANLEY CONSULTANTS INC.05/08/2019 * 05/29/2019 3,553.10
Invoice $38,205.38
Invoice $38,205.38
Invoice $38,205.38
Invoice $38,205.38
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
EMERSON ST WHOLESALE WATER METER-ENG SVCS
OAKTON STREET WATER SUPPLY CONNECTION
SOUTH STANDPIPE PUMP STATION MCC & BLDG
IMPRVS
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 67 of 340
513 WATER DEPR IMPRV FUND
Vendor Invoice Date Payment Date Invoice Amount
15227 - CRAWFORD, MURPHY & TILLY, INC.04/22/2019 * 05/29/2019 4,776.48
102162 - GREELEY AND HANSEN 04/25/2019 05/29/2019 29,875.80
104927 - STANLEY CONSULTANTS INC.05/08/2019 * 05/29/2019 3,553.10
Invoice $38,205.38
Invoice $38,205.38
Invoice $38,205.38
Invoice $38,205.38
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
EMERSON ST WHOLESALE WATER METER-ENG SVCS
OAKTON STREET WATER SUPPLY CONNECTION
SOUTH STANDPIPE PUMP STATION MCC & BLDG
IMPRVS
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 68 of 340
515 SEWER FUND
Vendor Invoice Date Payment Date Invoice Amount
200552 - G & L CONTRACTORS, INC 04/19/2019 05/29/2019 1,927.56
1 $1,927.56
14093 - VERIZON NETWORKFLEET, 05/01/2019 05/29/2019 170.55
1 $170.55
2 $2,098.11
102827 - KENNY CONSTRUCTION 03/26/2019 05/29/2019 302,540.40
1 $302,540.40
1 $302,540.40
3 $304,638.51
3 $304,638.51
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
Business Unit 4530 - SEWER MAINTENANCE
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
2019 DEBRIS HAULING
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
2018 CIPP SEWER REHAB CONTRACT B
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
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600 FLEET SERVICES FUND
Vendor Invoice Date Payment Date Invoice Amount
154298 - CALL ONE 05/15/2019 05/29/2019 1,365.57
Invoice Transactions $1,365.57
Invoice Transactions $1,365.57
101300 - CUMBERLAND SERVICENTER 05/03/2019 05/29/2019 98.88
101718 - EVANSTON CAR WASH & DETAIL CENTER 05/02/2019 05/29/2019 245.00
103795 - NORTH SHORE TOWING 05/09/2019 05/29/2019 75.00
103795 - NORTH SHORE TOWING 05/13/2019 05/29/2019 725.00
103795 - NORTH SHORE TOWING 05/10/2019 05/29/2019 120.00
215687 - REINDERS, INC.05/01/2019 05/29/2019 1,171.23
Invoice Transactions $2,435.11
101064 - CINTAS #22 05/07/2019 05/29/2019 201.37
101064 - CINTAS #22 05/14/2019 05/29/2019 388.80
151986 - CINTAS CORPORATION #769 05/10/2019 05/29/2019 287.19
245860 - WENTWORTH TIRE SERVICE 04/26/2019 05/29/2019 240.00
Invoice Transactions $1,117.36
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 833.25
Invoice Transactions $833.25
202507 - GAS DEPOT INC.05/09/2019 05/29/2019 8,952.47
202507 - GAS DEPOT INC.05/09/2019 05/29/2019 8,984.17
102805 - KELLER HEARTT CO, INC.05/03/2019 05/29/2019 4,112.55
Invoice Transactions $22,049.19
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 05/13/2019 05/29/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/13/2019 05/29/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/13/2019 05/29/2019 6.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 05/21/2019 05/29/2019 6.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 05/13/2019 05/29/2019 6.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/13/2019 05/29/2019 6.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/13/2019 05/29/2019 8.00
Invoice Transactions $48.00
15228 - ADVANCE AUTO PARTS 05/03/2019 05/29/2019 302.99
15228 - ADVANCE AUTO PARTS 05/08/2019 05/29/2019 38.27
100138 - AETNA TRUCK PARTS, INC.02/14/2019 05/29/2019 24.32
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/03/2019 05/29/2019 87.48
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/06/2019 05/29/2019 10.45
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/02/2019 05/29/2019 17.19
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/03/2019 05/29/2019 119.76
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/03/2019 05/29/2019 3.85
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/07/2019 05/29/2019 139.47
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/07/2019 05/29/2019 72.47
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/07/2019 05/29/2019 40.90
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/06/2019 05/29/2019 10.45
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/06/2019 05/29/2019 135.12
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/13/2019 05/29/2019 40.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2019 05/29/2019 89.58
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/08/2019 05/29/2019 5.07
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2019 05/29/2019 387.11
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/13/2019 05/29/2019 167.34
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/15/2019 05/29/2019 24.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/13/2019 05/29/2019 36.39
285052 - CHICAGO PARTS & SOUND, LLC 05/08/2019 05/29/2019 712.09
101300 - CUMBERLAND SERVICENTER 05/08/2019 05/29/2019 123.81
101511 - DOUGLAS TRUCK PARTS 04/19/2019 05/29/2019 243.40
101511 - DOUGLAS TRUCK PARTS 04/26/2019 05/29/2019 205.66
101511 - DOUGLAS TRUCK PARTS 04/30/2019 05/29/2019 658.41
101912 - FLINK COMPANY 01/18/2019 05/29/2019 1,746.40
106698 - GEIB INDUSTRIES, INC.05/02/2019 05/29/2019 368.00
227800 - GOLF MILL FORD 05/04/2019 05/29/2019 52.09
227800 - GOLF MILL FORD 05/02/2019 05/29/2019 234.56
227800 - GOLF MILL FORD 05/03/2019 05/29/2019 145.10
227800 - GOLF MILL FORD 05/02/2019 05/29/2019 267.71
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Business Unit 7705 - GENERAL SUPPORT Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 62240 - AUTOMOTIVE EQMP MAINT
RECYCLING VEHICLE #713 COOLING
SYSTEM
Business Unit 7705 - GENERAL SUPPORT
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Account 62240 - AUTOMOTIVE EQMP MAINT Totals
Account 62355 - LAUNDRY/OTHER CLEANING
UNIFORM LAUNDRY SERVICE
UNIFORM LAUNDRY SERVICE
CAR WASH SERVICE
PD VEHICLE #2011 TOWING
FIRE VEHICLE #316 TOWING
PD VEHICLE #29 TOWING
GREENWAYS VEHICLE #533 DRIVE
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65035 - PETROLEUM PRODUCTS
VEHICLE FUEL JAN-JUL 2019
SAFETY MAT SERVICE
RECYCLING VEHICLE #718/716 TIRES
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
VEHICLE RECLASS MP 11566
VEHICLE RECLASS MP 11571
VEHICLE RECLASS M 217401
VEHICLE RECLASS MP 192124
VEHICLE RECLASS MP 192866
VEHICLE FUEL JAN-JUL 2019
SYNTHETIC DIESEL MOTOR OIL
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65045 - LICENSING/REGULATORY SUPP
ROTORS AND BRAKE PADS
V-BELTS
VEHICLE PARTS
OIL FILTERS
RECYCLING VEHICLE #737 OIL FILTERS
VEHICLE RECLASS M 193824
VEHICLE RECLASS M 220679
Account 65045 - LICENSING/REGULATORY SUPP Totals
Account 65060 - MATER. TO MAINT. AUTOS
AIR FILTERS
OIL FILTERS
AIR FILTERS
ROLL HEAT HOSE
FIRE VEHICLE #317 FILTERS
ELECTRIC FLASHER
PD VEHICLE #43 PREVENTATIVE
LICENSE LAMP
FILTERS
FILTERS
FORD INTERCEPTOR PARTS
SEAT CUSHION
RACOR FILTERS
HYDRAULIC BREATHER CAPS
VEHICLE VIBRATOR KIT
LICENSE FASTENER
HYDRAULIC COUPLERS
HYDRAULIC COUPLER
AIR FILTERS
AIR FILTERS
RECYCLING VEHICLE #761 EXHAUST
STREETS VEHICLE #621 SALT
STREETS VEHICLE #608 HYDRALINE
WATER VEHICLE #914 FUEL SYSTEM
RECYCLING VEHICLE #702 AND 602
PD VEHICLE #19 BRAKES
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600 FLEET SERVICES FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
227800 - GOLF MILL FORD 05/07/2019 05/29/2019 310.85
227800 - GOLF MILL FORD 05/07/2019 05/29/2019 1,240.30
227800 - GOLF MILL FORD 05/09/2019 05/29/2019 14.93
227800 - GOLF MILL FORD 05/15/2019 05/29/2019 355.90
102191 - GROVER WELDING COMPANY 05/01/2019 05/29/2019 102.47
102191 - GROVER WELDING COMPANY 05/08/2019 05/29/2019 541.00
102281 - HAVEY COMMUNICATIONS INC.05/08/2019 05/29/2019 2,937.00
102281 - HAVEY COMMUNICATIONS INC.05/08/2019 05/29/2019 91.90
102281 - HAVEY COMMUNICATIONS INC.05/09/2019 05/29/2019 396.80
122397 - HERITAGE CRYSTAL CLEAN 05/01/2019 05/29/2019 871.26
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/06/2019 05/29/2019 99.94
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/13/2019 05/29/2019 414.56
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 01/07/2019 05/29/2019 197.10
120232 - INTERSTATE POWER SYSTEMS, INC.04/22/2019 05/29/2019 4,523.38
102771 - K M INTERNATIONAL 04/30/2019 05/29/2019 647.24
15512 - LAKESIDE INTERNATIONAL, LLC 05/03/2019 05/29/2019 146.69
15512 - LAKESIDE INTERNATIONAL, LLC 04/29/2019 05/29/2019 1,064.55
102994 - LEACH ENTERPRISES, INC.05/07/2019 05/29/2019 290.76
103419 - MIDWEST LUBE, INC.05/09/2019 05/29/2019 167.32
103419 - MIDWEST LUBE, INC.05/06/2019 05/29/2019 582.00
103490 - MONROE TRUCK EQUIPMENT 05/06/2019 05/29/2019 1,229.00
252920 - ORLANDO AUTO TOP 04/26/2019 05/29/2019 980.00
243021 - R.N.O.W., INC.01/31/2019 05/29/2019 2,258.55
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/01/2019 05/29/2019 135.00
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/07/2019 05/29/2019 292.60
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/08/2019 05/29/2019 927.50
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/09/2019 05/29/2019 235.00
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 01/18/2019 05/29/2019 (166.25)
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/26/2019 05/29/2019 (174.66)
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 04/04/2019 05/29/2019 (135.00)
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/13/2019 05/29/2019 203.60
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 04/15/2019 05/29/2019 (155.40)
104918 - STANDARD EQUIPMENT COMPANY 09/25/2018 05/29/2019 9,500.00
104918 - STANDARD EQUIPMENT COMPANY 09/25/2018 05/29/2019 5,606.73
245587 - SUBURBAN ACCENTS, INC.05/06/2019 05/29/2019 642.50
245587 - SUBURBAN ACCENTS, INC.05/09/2019 05/29/2019 650.00
245587 - SUBURBAN ACCENTS, INC.05/09/2019 05/29/2019 150.00
245587 - SUBURBAN ACCENTS, INC.05/09/2019 05/29/2019 270.00
245587 - SUBURBAN ACCENTS, INC.05/09/2019 05/29/2019 1,550.00
105104 - TERMINAL SUPPLY CO.05/03/2019 05/29/2019 26.65
105104 - TERMINAL SUPPLY CO.05/06/2019 05/29/2019 11.16
14093 - VERIZON NETWORKFLEET, INC.05/01/2019 05/29/2019 453.45
105553 - WHOLESALE DIRECT INC 04/29/2019 05/29/2019 162.63
105553 - WHOLESALE DIRECT INC 05/02/2019 05/29/2019 404.13
105600 - WIRFS INDUSTRIES INC.03/31/2019 05/29/2019 18,902.61
Invoice Transactions $65,465.97
14246 - NEW RIDE INC.05/09/2019 05/29/2019 114.76
244294 - POMP'S TIRE SERVICE, INC.02/28/2019 05/29/2019 138.29
245860 - WENTWORTH TIRE SERVICE 05/03/2019 05/29/2019 420.99
245860 - WENTWORTH TIRE SERVICE 05/03/2019 05/29/2019 1,158.00
245860 - WENTWORTH TIRE SERVICE 04/22/2019 05/29/2019 147.00
245860 - WENTWORTH TIRE SERVICE 04/22/2019 05/29/2019 240.00
245860 - WENTWORTH TIRE SERVICE 05/09/2019 05/29/2019 279.00
Invoice Transactions $2,498.04
100003 - 1ST AYD CORPORATION 04/26/2019 05/29/2019 1,691.14
100003 - 1ST AYD CORPORATION 05/01/2019 05/29/2019 641.64
104011 - ALTORFER INDUSTRIES, INC.05/02/2019 05/29/2019 630.00
101081 - CITY WELDING SALES & SERVICE INC.04/30/2019 05/29/2019 19.00
105553 - WHOLESALE DIRECT INC 04/30/2019 05/29/2019 31.32
105553 - WHOLESALE DIRECT INC 04/29/2019 05/29/2019 151.52
Invoice Transactions $3,164.62
101300 - CUMBERLAND SERVICENTER 05/07/2019 05/29/2019 23.00
101300 - CUMBERLAND SERVICENTER 05/07/2019 05/29/2019 23.00
Invoice Transactions $46.00
Invoice Transactions $97,657.54
Invoice Transactions $99,023.11
Invoice $99,023.11
RECYCLING VEHICLE #702 FUEL
SOCKET ASSEMBLY
PWA VEHICLE #663 HOSE
FIRE VEHICLE #306 KEYS AND
CHEMICALS
BATTERIES
BATTERIES
BATTERIES
REPAIRS TO OIL LINES AND
STREETS VEHICLE #629 WELDRY
RECYCLING VEHICLE #722 CRACK
EMERGENCY LIGHTING OF PARKING
PD VEHICLE #18 LIGHTS
PD VEHICLE #19 LIGHTS
AUTOMOTIVE GREASE
STREETS VEHICLE #613 SPREADER
PD VEHICLE #27 WINDSHIELD
RECYCLING VEHICLE #718 BODY
FORESTRY VEHICLE #598 OIL SENSOR
STREETS VEHICLE #630 BRAKES
RECYCLING VEHICLE #704 GASKETS
VEHICLE FILTERS AND TUBING
STREETS VEHICLE #615 BRAKES
RECYCLING VEHICLE #667 AUTO LUBE
BRACKET RETURN
STREETS VEHICLE #615 FUEL FITTING
ADAPTER CARTRIDGE RETURN
WATER VEHICLE #954 HOSE REEL
WATER VEHICLE #954 CONTROL
STREETS VEHICLE #627 SENSORS
STREETS VEHICLE #627 EXHAUST
STREETS VEHICLE #615 EXHAUST
CORE RETURN
CORE RETURNS
PIPING
PIPING
VEHICLE HARNESSES FOR AVL UNITS
VEHICLE LIGHTS
LED FLOOD LIGHTS
VEHICLE LETTERING
PD VEHICLE #56 LETTERING
PD VEHICLE #48 LETTERING REMOVAL
PD MOTORCYCLE #M4 LETTERING
FIRE VEHICLE #306 LETTERING
PD VEHICLE #43 TIRES
STREETS VEHICLE #659 TIRES
FLEET STOCK TIRES
RECYCLING VEHICLE #713 TIRES
FLEET STOCK TIRES
EFD VEHICLE #321 CAB, BRAKE,
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65065 - TIRES & TUBES
PD VEHICLE #2011 WHEELS
AUTO SHOP SUPPLIES
BIT AS-CUTTER
CHEMICAL CYLINDERS
AUTO SHOP TOOLS
AUTO SHOP TOOLS
WATER VEHICLE #936 TIRES
Account 65065 - TIRES & TUBES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
DRAIN MAINTAINER
Fund 600 - FLEET SERVICES FUND Totals
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
WATER VEHICLE #921 SAFETY
WATER VEHICLE #910 SAFETY
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601 EQUIPMENT REPLACEMENT FUND
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Vendor Invoice Date Payment Date Invoice Amount
12634 - NISSAN MOTOR ACCEPTANCE CORPORATION 04/30/2019 05/29/2019 8,916.00
12634 - NISSAN MOTOR ACCEPTANCE CORPORATION 04/30/2019 05/29/2019 8,916.00
12634 - NISSAN MOTOR ACCEPTANCE CORPORATION 04/30/2019 05/29/2019 8,916.00
12634 - NISSAN MOTOR ACCEPTANCE CORPORATION 04/30/2019 05/29/2019 8,916.00
Invoice $35,664.00
16336 - KUNES COUNTRY FORD OF ANTIOCH 04/29/2019 05/29/2019 40,430.00
16336 - KUNES COUNTRY FORD OF ANTIOCH 04/29/2019 05/29/2019 40,430.00
16475 - SCHLOSSMANN POWERSPORTS 05/08/2019 05/29/2019 28,044.13
Invoice $108,904.13
Invoice $144,568.13
Invoice $144,568.13
Invoice $144,568.13
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
2019 NISSAN PARKING ENFORCEMENT VEHICLE
LEASES #107,109,112,114
Account 62402 - VEHICLE LEASE CHARGES Totals
Account 65550 - AUTOMOTIVE EQUIPMENT
REPLACEMENT VEHICLES #56,261 & 255
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 62402 - VEHICLE LEASE CHARGES
2019 NISSAN PARKING ENFORCEMENT VEHICLE
LEASES #107,109,112,114
2019 NISSAN PARKING ENFORCEMENT VEHICLE
LEASES #107,109,112,114
2019 NISSAN PARKING ENFORCEMENT VEHICLE
LEASES #107,109,112,114
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
REPLACEMENT VEHICLES #56,261 & 255
REPLACEMENT POLICE MOTORCYCLE #M4
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Run by Tera Davis on 05/22/2019 07:12:41 AM 72 of 340
605 INSURANCE FUND
Vendor Invoice Date Payment Date Invoice Amount
104663 - SENIORS CHOICE 05/15/2019 5/29/2019 1,813.53
1 $1,813.53
1 $1,813.53
1 $1,813.53
1 $1,813.53
491 $3,075,359.99
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Accounts Payable by G/L Distribution
Report
G/L Date Range 05/29/19 - 05/29/19
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE
SENIORS CHOICE MONTHLY BILLING
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Run by Tera Davis on 05/22/2019 07:12:41 AM 73 of 340
Vendor Invoice Date Payment Date Invoice Amount
101021 - CHICAGO TITLE INSURANCE 05/10/2019 05/10/2019 1,787.00
1 $1,787.00
1 $1,787.00
1 $1,787.00
1 $1,787.00
1 $1,787.00
Accounts Payable by G/L Distribution
Report
*ADVANCED CHECKS FOR BILLING PERIOD ENDING 05.29.2019
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 62490 - OTHER PROGRAM COSTS
*SALE OF PROPERTY TO ETHS: ESCROW FEES
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Run by Tera Davis on 05/23/2019 06:42:06 AM 74 of 340
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 91,117.72
VARIOUS VARIOUS WORKERS COMP 13,701.95
VARIOUS VARIOUS CASUALTY LOSS 4,437.82
109,257.49
SEWER
7477.68305 IEPA LOAN DISBURSEMENT SEWER FUND 40,028.47
7605.68305 IEPA LOAN DISBURSEMENT SEWER FUND 307,636.02
7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83
7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30
805,308.62
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-APRIL 2019 21,841.80
21,841.80
WATER
7136.68305 IEPA LOAN DISBURSEMENTWATER FUND 47,979.20
7135.68305 IEPA LOAN DISBURSEMENTWATER FUND 53,963.54
101,942.74
1,038,350.65
Grand Total $4,115,497.64
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.29.2019
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
75 of 340
For City Council Meeting of May 28, 2019 Item A3
Business of the City by Motion: 2019 Structure Lining (Bid 19-15)
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: 2019 Structure Lining (Bid No. 19-15)
Award of Contract
Date: May 16, 2019
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2019 Structure Lining (Bid No. 19-15) with Culy Contracting, LLC (5 Industrial Park
Drive, P.O. Box 29, Winchester, IN 47394) in the amount of $100,420.
Funding Source:
Funding for this project is from the Sewer Fund (Account 515.40.4535.62461- 419005),
which has an FY 2019 budget of $165,000 for this work, all of which is remaining.
Livability Benefits:
Built Environment: Manage water resources responsibly
Climate and Energy: Improve energy and water efficiency
Health & Safety: Enhance resiliency to natural & human hazards
Background:
This contract includes the rehabilitation of 371 combined and relief sewer structures by
the application of a cementitious and epoxy structural lining system, including cleaning
and surface preparation of the structures. The structures were identified as needing
rehabilitation based on results of inspections performed by the City of Evanston’s Public
Works Agency in 2018 and early 2019. A location map indicating where the work will
take place is attached. The work is to be completed by October 1, 2019.
Memorandum
76 of 340
Discussion:
Bids for the subject project were opened and publicly read on Tuesday, May 7, 2019.
Five contractors submitted bids for this project as summarized in the table below.
Contractor Address Total Bid
Culy Contracting, LLC 5 Industrial Park Drive, P.O. Box 29, Winchester, IN $100,420.00
KIM Construction Co., Inc. 3142 Holeman, P.O. Box 276, Steger, IL $247,140.00
National Power Rodding 2500 W. Arthington St., Chicago, IL $202,795.00
Front Range Environmental 2110 Wright Road, McHenry, IL $149,280.00
Michels Pipe Services 6396 W. 74th St., Bedford Park, IL $147,756.50
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until July 6, 2019. The bids were reviewed by Bridget
Nash, Civil Engineer II, and Paul Moyano, Senior Project Manager.
Culy Contracting, LLC is the lowest responsive bidder meeting the project
specifications. References provided in the bid were contacted and provided positive
responses. Culy is requesting a full waiver of the City’s M/W/EBE program goal since no
subcontracting opportunities exist due to the technical nature of the project. A review of
Culy’s compliance with the City’s M/W/EBE goals is attached.
Staff recommends award to Culy Contracting, LLC. They have performed similar work
satisfactorily for other municipalities throughout the midwest and the nation.
Attachments:
2019 Structure Lining Location Map
M/W/EBE Compliance Review
77 of 340
McCORMICK BLVDSH
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GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST
MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST
CALLAN AVERIDGE TER
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HOWARD ST
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GROSS POINT RDCUSTER AVEEMERSON ST
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FOWLER AVECLARK
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DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
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GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
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GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PL
WARREN STLIVINGSTON WASHINGTON ST
CLEVELAND ST
MONTICELLO PL
NATHANIEL PL
HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
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ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
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MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST
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HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
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AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
HOWARD ST
NOYES
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PRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVEDARTMOUTH PL
ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST
NORTHWESTERNPL
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^_
^_NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400
500300600 800200
900
1002600
1700 310012001900
1000
130014002200
2300
11001800280015003600
20002400
2700 34002100
250029001600300032003300
300600
2800
1900
1000
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400
2500
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1800 2000700
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17003500260017001800900190090021002300210040038003700Project Area -CementitiousLining andEpoxy Coating
^_
Project Area -CementitiousLining
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
Mile
1:31,680
1 inch = 0.5 mile
City of Evanston2019 Structure Lining
04/03/2019
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2019_StructureLining_BWltr.mxd
´
78 of 340
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 24" Diameter Structure -
Cementitious Lining Foot 23 $225.00 $5,175.00 $265.00 $6,095.00 $415.00 $9,545.00 $3,000.00 $69,000.00 $515.00 $11,845.00 $585.77 $13,472.71
2 36" Diameter Structure -
Cementitious Lining Foot 7 $250.00 $1,750.00 $235.00 $1,645.00 $420.00 $2,940.00 $500.00 $3,500.00 $175.00 $1,225.00 $251.99 $1,763.93
3 36" Diameter Structure -
Cementitious Lining and Epoxy Foot 153 $350.00 $53,550.00 $270.00 $41,310.00 $590.00 $90,270.00 $384.00 $58,752.00 $390.00 $59,670.00 $348.29 $53,288.37
4 48" Diameter Structure -
Cementitious Lining Foot 11 $300.00 $3,300.00 $245.00 $2,695.00 $575.00 $6,325.00 $325.00 $3,575.00 $200.00 $2,200.00 $269.29 $2,962.19
5 48" Diameter Structure -
Cementitious Lining and Epoxy Foot 177 $400.00 $70,800.00 $275.00 $48,675.00 $780.00 $138,060.00 $384.00 $67,968.00 $420.00 $74,340.00 $430.90 $76,269.30
$134,575.00Total Base Bid:
2019 Structure Lining
Bid Tab for Bid No. 19-15
Culy Contracting, LLC
Winchester, Indiana
$100,420.00 $247,140.00 $202,795.00 $149,280.00 $147,756.50
Kim Construction
Steger, Illinois
National Power Rodding
Chicago, Illinois
Front Range Environmental
McHenry, Illinois
Michels Pipe Services
Bedford Park, IllinoisItemDescriptionUnitBid
Quantity
Engineer's Estimate
79 of 340
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2019 Structure Lining, Bid 19-15
Date: May 28, 2019
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, 2019 Structure Lining, Bid 19-
15 precludes subcontracting opportunities.
Culy Contracting, LLC. is a diversified company with experience and specialized
personnel capable of performing all work duties, and will be self-performing this
contract.
Cc: Hitesh Desai, Chief Financial Officer
Memorandum
80 of 340
For City Council Meeting of May 28, 2019 Item A4
Business of the City by Motion: 2019 MFT Street Resurfacing Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Approval of Contract for 2019 Motor Fuel Tax (MFT) Street Resurfacing
Project (Bid No. 19-24)
Date: May 15, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
2019 MFT Street Resurfacing Project (Bid No. 19-24) with J.A. Johnson Paving
Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of
$1,005,700.
Funding Source:
Funding will be provided from the Motor Fuel Tax Fund (Account 200.26.5100.65515 –
418002), which has a total FY 2019 budget allocation for this project of $1,206,000, all
of which is remaining.
Livability Benefits:
Built Environment: Enhance public spaces, Promote diverse transportation modes
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Enhance resiliency to natural & human hazards
Background:
This project consists of roadway resurfacing at seven locations throughout the City
indicated in the table below. Work consists of removing and redoing the broken
concrete curb, replacement of sidewalk curb ramps as needed, road base patching,
asphalt street resurfacing and related parkway restoration. The construction plans and
specifications were completed by Capital Planning & Engineering Bureau staff. As part
of the project, deteriorated sections of Green Bay Road and Chicago Avenue will be
patched. This project is scheduled to begin in June 2019 and be completed by August
2019.
Memorandum
81 of 340
2019 MFT Street Resurfacing Project
Street From To
Brown Avenue Brummel Street CTA RR ROW
Culver Street Crawford Avenue Prospect Avenue
Grove Street Dewey Avenue Wesley Avenue
Hinman Avenue South Boulevard Keeney Street
Jenks Street Hampton Parkway Asbury Avenue
Jenks Street Poplar Avenue Broadway Avenue
Kenney Street Dewey Avenue Florence Avenue
Surface Patching
Green Bay Road McCormick Blvd. Isabella Street
Chicago Avenue South Blvd. Dempster Street
Analysis:
This bid was advertised on Demand Star and in the Chicago Tribune. Bids for the
project were received and publicly read on May 7, 2019. Three contractors submitted
bids for this project as follows.
Contractor Address
Chicagoland Paving Contractors, Inc. 225 Telser Road, Lake Zurich, IL 60047
J.A. Johnson Paving Co. 1025. E. Addison Ct, Arlington Heights, IL 60005
Builders Paving, LLC 4413 Roosevelt Road, Hillside, IL 60162
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening. The bids were reviewed by Sat Nagar, Senior Project
Manager. Attached is bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
Contractor Total Bid Price
J.A. Johnson Paving Co. $1,005,700
Builders Paving, LLC $1,148,008
Chicagoland Paving Contractors Inc. Non-responsive
82 of 340
Because this project utilizes MFT funds, it must comply with an Illinois Department of
Transportation (IDOT) requirement that the contractor be eligible to perform this type
and quantity of work as certified by IDOT. Chicagoland Paving has not been certified by
IDOT to perform the quantity of asphalt paving work specified in this contract and ha s
been deemed non-responsive. This disqualification has been coordinated with and
approved by IDOT.
Staff recommends awarding the contract to the lowest responsive bidder J.A. Johnson
Paving Company. J.A. Johnson Paving Company has completed various projects for
the City, and staff has found their work to be satisfactory.
This project is not Local Employment Program (LEP) eligible due to the use of MFT
funds. The bid proposal indicated intent to partially meet the City’s M/W/EBE program
goal. A memo reviewing compliance with the City’s M/W/EBE program goals is
attached.
Attachments:
Bid Tabulation
Location Map
M/W/EBE Compliance Memo
83 of 340
CITY OF EVANSTONTABULATION OF BIDS FOR 2019 MFT RESURFACING PROJECT 19-00283-00-RS
DATE: 5/7/19
TIME: 2:00 P.M.
ATTENDED BY: PC, BN
Item No.Items Unit Quantity Unit Price Cost UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1 TEMPORARY FENCE FOOT 2,205 5.00$ 11,025.00$ $2.25 $4,961.25 $5.00 $11,025.00 $6.00 $13,230.00
2 TREE TRUNK PROTECTION EACH 8 200.00$ 1,600.00$ $100.00 $800.00 $85.00 $680.00 $200.00 $1,600.00
3 TREE ROOT PRUNING FOOT 705 10.00$ 7,050.00$ $7.00 $4,935.00 $1.95 $1,374.75 $8.00 $5,640.00
4 TREE PRUNING (OVER 10 INCH DIAMETER)EACH 89 90.00$ 8,010.00$ $160.00 $14,240.00 $65.00 $5,785.00 $200.00 $17,800.00
5 SUPPLEMENTAL WATERING UNIT 23 50.00$ 1,150.00$ $0.01 $0.23 $85.00 $1,955.00 $50.00 $1,150.00
6 EARTH EXCAVATION CU YD 66 55.00$ 3,630.00$ $50.00 $3,300.00 $52.00 $3,432.00 $54.00 $3,564.00
7 TRENCH BACKFILL CU YD 6 50.00$ 300.00$ $56.00 $336.00 $54.00 $324.00 $60.00 $360.00
8 POROUS GRANULAR BACKFILL TON 2 60.00$ 120.00$ $67.00 $134.00 $65.00 $130.00 $70.00 $140.00
9 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 99 60.00$ 5,940.00$ $50.00 $4,950.00 $1.00 $99.00 $90.00 $8,910.00
10 SODDING, SALT TOLERANT SQ YD 1,865 13.00$ 24,245.00$ $13.00 $24,245.00 $14.00 $26,110.00 $18.00 $33,570.00
11 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 435 8.00$ 3,480.00$ $4.00 $1,740.00 $6.00 $2,610.00 $6.00 $2,610.00
12 AGGREGATE BASE COURSE, TYPE B 6"SQ YD 65 12.00$ 780.00$ $10.00 $650.00 $9.00 $585.00 $9.00 $585.00
13 H.E.S. PORTLAND CEMENT CONCRETE BASE COURSE WIDENING 9"SQ YD 93 80.00$ 7,440.00$ $103.00 $9,579.00 $78.00 $7,254.00 $78.00 $7,254.00
14 AGGREGATE FOR TEMPORARY ACCESS TON 10 45.00$ 450.00$ $25.00 $250.00 $22.00 $220.00 $64.00 $640.00
15 BITUMINOUS MATERIALS (TACK COAT)POUND 10,195 0.60$ 6,117.00$ $0.01 $101.95 $0.01 $101.95 $0.01 $101.95
16 AGGREGATE (PRIME COAT)TON 59 20.00$ 1,180.00$ $0.01 $0.59 $1.00 $59.00 $30.00 $1,770.00
17 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 15 450.00$ 6,750.00$ $200.00 $3,000.00 $350.00 $5,250.00 $510.00 $7,650.00
18 LEVELING BINDER (MACHINE METHOD), N50 TON 726 87.00$ 63,162.00$ $85.00 $61,710.00 $92.00 $66,792.00 $94.00 $68,244.00
19 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 990 10.00$ 9,900.00$ $5.00 $4,950.00 $4.00 $3,960.00 $7.00 $6,930.00
20 TEMPORARY RAMP SQ YD 285 10.00$ 2,850.00$ $10.00 $2,850.00 $2.00 $570.00 $17.00 $4,845.00
21 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 2,475 87.00$ 215,325.00$ $85.00 $210,375.00 $100.00 $247,500.00 $109.00 $269,775.00
22 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 43 300.00$ 12,900.00$ $100.00 $4,300.00 $385.00 $16,555.00 $362.00 $15,566.00
23 TEMPORARY HOT-MIX ASPHALT TON 6 250.00$ 1,500.00$ $129.00 $774.00 $125.00 $750.00 $130.00 $780.00
24 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 295 70.00$ 20,650.00$ $70.00 $20,650.00 $75.00 $22,125.00 $76.00 $22,420.00
25 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 8,040 8.00$ 64,320.00$ $6.50 $52,260.00 $8.00 $64,320.00 $7.60 $61,104.00
26 DETECTABLE WARNINGS SQ FT 580 45.00$ 26,100.00$ $26.00 $15,080.00 $42.00 $24,360.00 $43.00 $24,940.00
27 HOT-MIX ASPHALT SURFACE REMOVAL-1-1/2"SQ YD 8,750 5.00$ 43,750.00$ $5.00 $43,750.00 $5.00 $43,750.00 $11.00 $96,250.00
28 HOT-MIX ASPHALT SURFACE REMOVAL (VARIABLE DEPTH)SQ YD 13,175 7.00$ 92,225.00$ $3.25 $42,818.75 $4.00 $52,700.00 $3.60 $47,430.00
29 PAVEMENT REMOVAL SQ YD 207 18.00$ 3,726.00$ $15.00 $3,105.00 $22.00 $4,554.00 $56.00 $11,592.00
30 DRIVEWAY PAVEMENT REMOVAL SQ YD 370 16.00$ 5,920.00$ $12.00 $4,440.00 $12.00 $4,440.00 $13.00 $4,810.00
31 CURB REMOVAL FOOT 3,080 7.00$ 21,560.00$ $5.00 $15,400.00 $7.00 $21,560.00 $6.20 $19,096.00
32 COMBINATION CURB AND GUTTER REMOVAL FOOT 680 8.00$ 5,440.00$ $5.00 $3,400.00 $8.00 $5,440.00 $7.20 $4,896.00
33 SIDEWALK REMOVAL SQ FT 8,040 2.00$ 16,080.00$ $1.00 $8,040.00 $1.50 $12,060.00 $1.10 $8,844.00
34 CLASS C PATCHES, SPECIAL, 9" (HES)SQ YD 100 100.00$ 10,000.00$ $150.00 $15,000.00 $78.00 $7,800.00 $78.00 $7,800.00
35 CLASS D PATCHES, SPECIAL, 9"SQ YD 170 95.00$ 16,150.00$ $60.00 $10,200.00 $106.00 $18,020.00 $100.00 $17,000.00
36 FIBER GLASS FABRIC REPAIR SYSTEM SQ YD 160 110.00$ 17,600.00$ $70.00 $11,200.00 $55.00 $8,800.00 $65.00 $10,400.00
37 STORM SEWERS 8", SPECIAL (DIP CL 50)FOOT 3 150.00$ 450.00$ $260.00 $780.00 $250.00 $750.00 $260.00 $780.00
38 STORM SEWERS 12", SPECIAL (DIP CL 50)FOOT 3 200.00$ 600.00$ $295.00 $885.00 $285.00 $855.00 $290.00 $870.00
39 INLETS, TYPE A, 2'-DIAMETER, TYPE 1 FRAME, OPEN LID (SPECIAL)EACH 1 2,700.00$ 2,700.00$ $3,350.00 $3,350.00 $3,250.00 $3,250.00 $3,300.00 $3,300.00
40 HIGH CAPACITY INLET, TYPE M6, GRATE(VANE), EJIW 7035 (SPECIAL)EACH 1 3,500.00$ 3,500.00$ $3,760.00 $3,760.00 $3,650.00 $3,650.00 $3,700.00 $3,700.00
41 CATCH BASINS TO BE RECONSTRUCTED EACH 2 1,800.00$ 3,600.00$ $1,550.00 $3,100.00 $1,500.00 $3,000.00 $1,550.00 $3,100.00
42 MANHOLES TO BE RECONSTRUCTED EACH 4 1,800.00$ 7,200.00$ $1,905.00 $7,620.00 $1,850.00 $7,400.00 $1,900.00 $7,600.00
43 VALVE VAULTS TO BE RECONSTRUCTED EACH 2 1,800.00$ 3,600.00$ $1,905.00 $3,810.00 $1,850.00 $3,700.00 $1,900.00 $3,800.00
44 VALVE BOXES TO BE ADJUSTED EACH 19 400.00$ 7,600.00$ $480.00 $9,120.00 $465.00 $8,835.00 $475.00 $9,025.00
45 FRAMES AND GRATES TO BE ADJUSTED EACH 14 550.00$ 7,700.00$ $500.00 $7,000.00 $485.00 $6,790.00 $500.00 $7,000.00
46 FRAMES AND LIDS TO BE ADJUSTED EACH 10 550.00$ 5,500.00$ $710.00 $7,100.00 $685.00 $6,850.00 $700.00 $7,000.00
47 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 29 850.00$ 24,650.00$ $850.00 $24,650.00 $825.00 $23,925.00 $840.00 $24,360.00
48 FRAMES AND LIDS, OPEN LID (SPECIAL)EACH 2 500.00$ 1,000.00$ $510.00 $1,020.00 $495.00 $990.00 $510.00 $1,020.00
49 FRAMES AND LIDS, CLOSED LID (SPECIAL)EACH 16 500.00$ 8,000.00$ $535.00 $8,560.00 $515.00 $8,240.00 $530.00 $8,480.00
50 REMOVING INLETS EACH 2 400.00$ 800.00$ $155.00 $310.00 $150.00 $300.00 $160.00 $320.00
51 CONCRETE CURB, TYPE B (AEP Modified)FOOT 1,665 33.00$ 54,945.00$ $31.00 $51,615.00 $25.50 $42,457.50 $27.00 $44,955.00
52 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 (AEP Modified)FOOT 2,095 35.00$ 73,325.00$ $33.00 $69,135.00 $28.00 $58,660.00 $30.00 $62,850.00
53 NON-SPECIAL WASTE DISPOSAL CU YD 42 100.00$ 4,200.00$ $50.00 $2,100.00 $95.00 $3,990.00 $95.00 $3,990.00
54 SOIL DISPOSAL ANALYSIS EACH 2 3,000.00$ 6,000.00$ $1,750.00 $3,500.00 $1,750.00 $3,500.00 $1,800.00 $3,600.00
55 MOBILIZATION LSUM 1 60,000.00$ 60,000.00$ $33,863.48 $33,863.48 $50,000.00 $50,000.00 $65,000.00 $65,000.00
56 TRAFFIC CONTROL AND PROTECTION LSUM 1 50,000.00$ 50,000.00$ $7,000.00 $7,000.00 $28,552.40 $28,552.40 $11,090.85 $11,090.85
57 PAVEMENT MARKING TAPE, TYPE 1 FOOT 2,445 1.00$ 2,445.00$ $0.75 $1,833.75 $0.01 $24.45 $1.00 $2,445.00
58 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 545 5.00$ 2,725.00$ $1.00 $545.00 $0.01 $5.45 $4.00 $2,180.00
59 THERMOPLASTIC PAVEMENT MARKING - LETTER AND SYMBOLS SQ FT 168 10.00$ 1,680.00$ $4.50 $756.00 $5.00 $840.00 $5.40 $907.20
60 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 9,250 1.20$ 11,100.00$ $0.75 $6,937.50 $0.75 $6,937.50 $0.60 $5,550.00
61 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 3,295 2.00$ 6,590.00$ $1.10 $3,624.50 $1.10 $3,624.50 $0.90 $2,965.50
62 THERMOPLASTIC PAVEMENT MARKING - LINE 8"FOOT 480 3.00$ 1,440.00$ $1.45 $696.00 $1.75 $840.00 $1.20 $576.00
63 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 660 4.00$ 2,640.00$ $2.25 $1,485.00 $2.50 $1,650.00 $1.80 $1,188.00
64 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 760 8.00$ 6,080.00$ $5.55 $4,218.00 $5.00 $3,800.00 $3.60 $2,736.00
65 DETECTOR LOOP REPLACEMENT FOOT 635 40.00$ 25,400.00$ $20.00 $12,700.00 $17.50 $11,112.50 $17.50 $11,112.50
66 STREET SWEEPING EACH 12 600.00$ 7,200.00$ $475.00 $5,700.00 $350.00 $4,200.00 $1,500.00 $18,000.00
67 CONSTRUCTION LAYOUT LSUM 1 8,000.00$ 8,000.00$ $3,500.00 $3,500.00 $4,495.00 $4,495.00 $5,000.00 $5,000.00
68 REMOVING AND RESETTING PAVERS SQ FT 290 15.00$ 4,350.00$ $15.00 $4,350.00 $16.50 $4,785.00 $33.00 $9,570.00
69 REMOVING AND RESETTING STREET SIGN EACH 2 450.00$ 900.00$ $125.00 $250.00 $200.00 $400.00 $200.00 $400.00
70 LAWN SPRINKLER SYSTEM REPAIRS FOOT 160 20.00$ 3,200.00$ $10.00 $1,600.00 $26.50 $4,240.00 $26.50 $4,240.00
1,147,545.00$ Non Responsible $1,005,700.00 $1,148,008.00
1,147,545.00$ Non Responsible $1,005,700.00 $1,148,008.00 BID TOTAL AS READ
AS CORRECTED
APPROVED
ENGINEER'S
ESTIMATE
Chicagoland Paving Contractors Inc.
225 Telser Road
NAME AND ADDRESS OF BIDDERS
LAKE ZURICH, IL 60047 HILLSIDE, IL 60162
J. A. Johnson Paving Co.
1025 E. Addison Court
ARLINGTON HEIGHTS, IL 60005
Builders Paving LLC
4413 Roosevelt Road #108
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170035002600170018009001900900210023002100400380037002019 PWA projects map_MFT_020519.mxd
2019 MFT Street Resurfacing Project19-00283-00-RS
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125 Miles
MFT Street Resurfacing
Date:2/5/2019
HMA Surface Patching
85 of 340
2019 Motor Fuel Tax Street Resurfacing Project, Bid 19-24, M/W/EBE Memo 05.28.2019
To: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning/City Engineer
Sat Nagar P.E., Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2019 Motor Fuel Tax Street Resurfacing Project, Bid 19-24
Date: May 28, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the 2019 Motor Fuel Tax Street Resurfacing
Project, Bid 19-24, J.A. Johnson Paving, total base bid is $1,005,700.00, and they
are found to be in partial compliance with the goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Maintenance Coatings Co.
543 Woodbury Street
Elgin, IL 60177
Painting $17,692.00 1.7% X
Hawk Enterprises, Inc.
1850 E. North Street
Crown Point, IN 46307
Signing $11,112.50 1.1% X
Galaxy Underground, Inc.
9233 Cherry Avenue
Franklin Park, IL 60131
Underground
Utilities
$79,739.00 8% X
Ozinga Ready Mix
2525 Oakton Avenue
Evanston, IL 60201
Concrete $52,000.00 5.1% X
Total M/W/EBE $160,543.50 15.9%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
86 of 340
For City Council Meeting of May 28, 2019 Item A5
Business of the City by Motion
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Edgar Cano, Public Services Bureau Chief
Subject: Reclamite® Pavement Rejuvenation Program
Date: May 16, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for Reclamite pavement sealing with Corrective Asphalt Materials
(43W630 Wheeler Road, Sugar Grove, IL 60554) in the amount of $50,000. This
contract award is part of a bid led by the Municipal Partnering Initiative (MPI).
Funding Source:
Funding for this work will be from Capital Improvement Program Fund
415.40.4119.65515-419010, which is budgeted for $100,000 and has a current
unencumbered balance of $50,000.
Livability Benefits:
Built Environment – Enhance Public Spaces
Climate & Energy – Reduce Material Waste
Background Information:
Several years ago, the Public Works Agency (PWA) implemented a crack sealing
program designed to slow deterioration and extend the life of Evanston streets. That
program has been successful in its intent and City staff believes Reclamite pavement
sealing is yet another application that can be used to extend the life of asphalt
pavement.
Reclamite is an asphalt pavement rejuvenator which is a maltene-based petroleum
product designed to penetrate both new and old asphalt pavement and restore the
asphalt compounds that are lost through the natural process of oxidation and aging.
Reclamite is anticipated to reduce moisture intrusion and restore the flexibility and
durability to asphalt and is expected to add 5 to 10 years of extra service life to the
treated pavement.
Memorandum
87 of 340
Reclamite is applied as a clear sealant to the pavement surface. After application, a thin
layer of limestone screenings or sand is applied to the road surface to maintain traction
while the material is absorbed. The limestone or sand typically remains overnight and is
swept up the next day.
On February 28, 2018 a bid was let on behalf of the Municipal Partnering Initiative with
Corrective Asphalt Materials, LLC being the only responsive bidder for this service. City
Council approved a contract with Corrective Asphalt Materials in 2018 and the City was
able to seal and rejuvenate approximately 59,000 square yards of pavement. The
contract allows for two, one-year contract extensions at the current prices listed below.
This would be the first of two possible extensions.
Summary:
Corrective Asphalt Materials provided two different options for the sealing service. The
different option explanations are shown below:
Option Summary:
Option #1 – All services provided by contractor.
1. Furnish and apply Reclamite
2. Furnish and apply limestone screenings
3. All Traffic Control and signage
4. Handle all complaints and concerns from application
5. Resident notification
6. Pre-street sweeping if required
7. Post street sweeping and collection of screenings
Cost of this option $0.83 per SY
Option #1 would allow the PWA to seal approximately 60,250 square yards of asphalt
pavement.
Option #2 – City Staff handles items 5, 6, 7
1. Furnish and apply Reclamite - Contractor
2. Furnish and apply limestone screenings – Contractor
3. All Traffic Control and signage - Contractor
4. Handle all complaints and concerns from application – Contractor/City staff
5. Resident notification – City staff
6. Pre-street sweeping if required – City staff
7. Post-street sweeping and cleanup – City staff
Cost of this option $0.79 per SY
Option #2 would allow the PWA to seal approximately 63,300 square yards of asphalt
pavement.
After considering both options, staff recommends that Option 2 be used at a cost of
$0.79 per square yard, not-to-exceed contract cost of $50,000. This was the same
option used during the 2018 contract.
Areas considered for 2019 Reclamite sealing are as follows:
88 of 340
Street From To
Colfax Ridge Sherman
Hinman Keeney Kedzie
Lake Sherman Chicago
Lake Chicago Hinman
Thayer McDaniel Walnut
South Blvd Custer Callan
Monroe Asbury Ridge
Dewey Lake Davis
Colfax Bryant Ridge
Crain McDaniel East end
Dartmouth Pl. Orrington Sheridan
Elmwood Lee Crain
Elmwood Crain Dempster
Forest Kedzie South Blvd
Washington Dodge Florence
Washington Florence Asbury
Washington Elmwood Custer
Dewey Oakton Keeney
Cleveland Dewey Dodge
Woodland Ewing Bennett
Bennett Simpson South end
Hartrey Grant Lincoln
Grey Cleveland Washington
Legislative History:
City Council approved initial pavement rejuvenation contract with Corrective Asphalt
Materials in 2018.
Attachments:
Location Map
2018 Bid – Corrective Asphalt
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17003500260017001800900190090021002300210040038003700Pavement Rejuvenation Location
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0 0.5 10.25 Mile
1:31,680
1 inch = 0.5 mile
2019 Pavement Rejuvenation Locations
5/15/2019
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
PavementRejuvenation2019Map.mxd
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For City Council Meeting of May 28, 2019 Item A6
Business of the City by Motion: Fleetwood-Jourdain Interior Renovation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Shane Cary, Architect/Project Manager
Subject: Fleetwood-Jourdain Interior Renovation (RFP 19-13)
Approval of Contract
Date: May 28, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
Fleetwood-Jourdain Community Center Interior Renovation (RFP 19-13) with W
Construction, Inc. (655 Paxton Place, Carol Stream, IL 60188) in the amount of
$585,000.00.
Funding Source:
Funding is available in the amount of $440,000 from the Good Neighbor Fund and
$145,000 from 2019 General Obligation Bonds. A detailed project funding breakdown is
included below.
Memorandum
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Fund Account
FY 2019
Budget
Remaining Contract
Good Neighbor Fund (2018) 415.40.4218.65515 – 618008 $290,000 $290,000
Good Neighbor Fund (2019) 415.40.4219.65515 – 618008 $150,000 $150,000
2019 G.O. Bond
(other project savings)
415.40.4119.65515 – 618008 $150,000 $145,000
Total $590,000 $585,000
Livability Benefits:
Built Environment: Enhance public spaces, address indoor and outdoor air
quality and light pollution
Climate & Energy: Reduce material waste
Education, Arts & Incorporate arts and cultural resources; preserve and reuse
Community: historic structures and sites; support social and cultural
diversity; support older adults as they age in the community
Health & Safety: Promote Healthy, active lifestyles; provide for access to
fresh, healthful food
Background Information:
Constructed in 1957, the Fleetwood-Jourdain Community Center serves as a major
recreation center for Evanston. The interior of the building has had several small
renovations performed in recent years but none of these renovations have impacted the
main public spaces. There is a need to provide new finishes to update the interior of the
building and use a holistic design approach to unify the spaces.
The scope of this project includes:
Building Entryway – Replace lighting; paint walls; install new flooring
Auditorium – Remove unused heating cabinets along west wall; relocate
handicapped lift; install new stairs, flooring, ceiling treatment, window
treatments, flooring, floating wall to provide storage area, furniture for lounge
area; paint walls
Kitchen – Install new flooring, ceiling, appliances, cabinets; lower serving
window to ADA-compliant height
Hallway – Replace flooring
Dance Studios – Refinish hardwood flooring, paint walls
Offices – Lower customer service counter to ADA-compliant height
To accomplish this goal, the City of Evanston partnered with Designs 4 Dignity to
assess the building interior and provide an appropriate design. Designs 4 Dignity
provides design services and leverages their industry contacts to provide materials at
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reduced costs, or materials repurposed from other projects. This unique procurement
process provides the opportunity to leverage every dollar spent to maximize the benefi t
to the City of Evanston’s residents. At the end of the design process , Designs 4 Dignity
provided bid documents and a list of materials which vendors have donated or promised
at a reduced cost. Due to the special procurement process involved with the materials,
City staff used a Request for Proposal process to select the general contractor to
perform the construction work.
Analysis:
This RFP was advertised on Demand Star and in the Pioneer Press. Proposals for the
project were received on March 19, 2019. The City received proposals from the
following four general contractors:
Contractor Address
W Construction, Inc. 655 Paxton Place
Carol Stream, Illinois 60188
Central Rug & Carpet 3006 Central Street
Evanston, Illinois 60201
Midwest Services and
Development
5280 North Lawler
Chicago, Illinois 60630
Orbis Construction Company,
Inc.
27396 Volo Village Road
Volo, Illinois 60073
Proposals were reviewed by the following staff:
Lara Biggs
Shane Cary
Kenneth Cherry
Sean Ciolek
Karen Hawk
Stefanie Levine
Designs 4 Dignity Staff
Designs 4 Dignity Advisors
Following the initial scoring, the selection committee interviewed the two highest ranked
general contractors, W Construction, and Central Rug & Carpet to confirm their
understanding of the project and evaluate their overall expertise. Below is a chart
indicating the revised scoring following the interviews.
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General Contractor Qualifications and Expertise Project Approach Cost Interview Organization & Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total
Maximum Points 30 15 15 10 10 10 10 100
W Construction, Incorporated 21 14 8 8 10 10 0 71
Central Rug & Carpet 17 6 7 7 9 10 10 66
Midwest Services &
Development
8 3 9 0 9 10 0 39
Orbis Construction Non-Responsive
W Construction has worked for the City previously, and their work has been satisfactory.
Additionally, staff contacted the references provided and found them to be positive.
W Construction demonstrated a good understanding of the project issues and a
willingness to work with the project team to deliver a renovation with this unique
procurement process. Therefore, staff recommends award to W Construction in the
amount of $585,000.
Legislative History:
February 26, 2018 – City Council approved agreement with Designs 4 Dignity for
interior design services
Attachments:
M/W/EBE Compliance Review Memo
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Fleetwood-Jourdain Interior Renovation, RFP 19-13, M/W/EBE Memo & LEP 05.28.2019
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Shane Cary, Architect/Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Fleetwood-Jourdain Interior Renovation, RFP 19-13
Date: May 28, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have gener al contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. With regard to the Fleetwood-
Jourdain Interior Renovation, RFP 19-13, W Construction total base bid is $585,000 and
they will receive 0% credit for compliance towards the M/W/EBE goal.
W Construction’s total bid including all alternates, is equal to or greater than $250,000,
and they will employ for the duration of the contract for which they are submitting this
bid, through use of the City of Evanston database or otherwise, Evanston residents
(residing inn zip codes 60201 or 60202) for at least 15% of all hours worked at the
construction site by construction trade workers.
cc: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council Meeting of May 28, 2019 Item A7
Business of the City by Motion: Garden Park and Playground Renovation
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Garden Park and Playground Renovations (Bid No. 19-19)
Recommendation for Construction Bid Award
Date: May 28, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
Garden Park and Playground Renovation Project with Hacienda Landscaping Inc.
(17840 Grove Road, Minooka, IL 60447) in the amount of $463,637.
Funding Source:
Funding will be provided from Capital Improvements Fund 2019 General Obligation
Bonds (Account 415.40.4119.65515.518002). This project was budgeted at $500,000 in
FY 2019, all of which is remaining.
Livability Benefits:
Built Environment: Enhance public spaces
Education, Arts & Community: Preserve and reuse historic structures and sites
Health and Safety: Promote healthy, active lifestyles
Background Information:
Garden Park’s playground was last renovated in 1991. At this time the park and
playground are in a deteriorated state and out of compliance with ADA requirements for
accessibility as well as ASTM and CPSC standards for playground safety.
On September 17, 2018, City Council awarded the contract for consulting services
relates to the Garden Park Renovation project to Teska Associates. In 2018 and early
2019, three public meetings were conducted to develop concept plans for the park’s
renovation. Improvement items determined through the public engagement process
include a new playground, accessible pathways, security lighting, site furnishings and
landscaping. After completing the public engagements, Teska Associates prepared
Memorandum
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construction documents for bidding with the intent that the project would be constructed
in the summer/fall of 2019 and the park reopened by November 29, 2019.
Analysis:
On April 18, 2019 the project was advertised for bid. Bids were advertised in the
Pioneer Press and on Demand Star. On May 14, 2019 the City received five bids. Bid
results were as follows:
Bidder Name Address Base Bid Alternate 1
Bid
Alternate 2
Bid
Hacienda
Landscaping, Inc.
17840 Grove Road,
Minooka, Illinois 60447 $434,437.00 $21,850.00 $7,350.00
Clauss Brothers,
Inc.
12N330 Switzer Road,
Elgin, Illinois 60124 $447,888.00 $45,422.00 $9,895.00
G.A. Johnson & Son
828 Foster Street,
Evanston, Illinois
60201
$659,880.00 $47,426.00 $18,268.00
Kovilic Construction
Co., Inc.
3721 N. Carnation
Street, Franklin Park,
Illinois 60131
$695,000.00 $67,000.00 $12,000.00
Twin Oaks
Landscaping
997 Harvey Road,
Oswego, Illinois 60543 $886,845.29 $42,208.06 $8,556.59
Bid documents included two alternate items. Alternate 1 includes understory tree, shrub,
and perennial plantings along the western and northern perimeter of the park. Alternate
2 includes installation of new benches and concrete pads in the park area immediately
south of Garden Park. Both alternates are recommended for award as the existing
project budget can support these items.
Hacienda Landscaping, Inc. is compliant with the City’s M/W/EBE goals and has
indicated that they are willing to work with the City to achieve LEP compliance. Teska
Associates has worked with Hacienda Landscaping Inc. on prior contracts with
satisfactory results. Teska Associates has also contacted several of Hacienda
Landscaping, Inc.’s references which indicate they have successfully performed similar
park renovation projects. Staff therefore recommends that the base bid plus alternate
items 1 and 2 be awarded to Hacienda Landscaping, Inc. for a total amount of
$463,637.
The current schedule for this project is to begin construction this summer with
completion anticipated by November 29, 2019.
Legislative History:
On September 17, 2018, City Council awarded the consulting services contract to
Teska Associates.
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Attachments:
M/W/EBE and LEP Compliance Review Memo
149 of 340
Garden Park and Playground Renovations, Bid 19-19, M/W/EBE & LEP Memo 05.28.2019
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Garden Park and Playground Renovations, Bid 19-19
Date: May 28, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general con tractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. With regard to the Garden Park and
Playground Renovations, Bid 19-19, Hacienda Landscaping Inc. total base bid is
$463,637.00 and they will receive 100% credit for compliance towards the M/W/EBE
goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Hacienda Landscaping Inc.
17840 Grove Road
Minooka, IL 60447
Landscape
Design
$463,637 100% X
Total M/W/EBE $463,637 100%
The City of Evanston Ordinance 60-O-14, Local Employment Program requires all
contractors entering into contracts with the City for public works projects valued at two
hundred fifty thousand dollars ($250,000) or more shall ensure that:
1. Fifteen percent (15%) of the total work hours are performed at the
construction site by City of Evanston residents, as laborers and/or
trade persons; and
2. A minimum of one Evanston resident is hired
Hacienda Landscaping, Inc.’s total bid is greater than $250,000. They have been unable
to comply with LEP requirements, but are willing to work with the City to achieve
compliance.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council Meeting of May 28, 2019 Item A8
Business of the City by Motion: Robert Crown Community Center
Office, Library and General Purpose Furniture Purchase
For Action
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, P.L.A., Senior Project Manager
Subject: Robert Crown Community Center, Ice Complex and Library
Office, Library and General Purpose Furniture Purchase
Date: May 28, 2019
Recommended Action:
Staff recommends City Council approval of office, library, and general purpose furniture
purchases for the Robert Crown Community Center, Ice Complex and Library from
Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in the amount of
$408,072.85.
Funding Source:
Funding for this purchase will be provided from Capital Improvement Program (CIP)
2019 General Obligation Bonds (Account 416.40.4160.65515 – 616017). The current
Furniture, Fixtures and Equipment (FFE) budget for this project is $910,000, all of which
is remaining.
Livability Benefits:
Built Environment: Enhance public spaces
Education Arts & Community: Incorporate art and cultural resources; Provide quality
education from cradle to career
Health & Safety: Promote healthy, active lifestyles
Summary:
This recommended purchase will provide the majority of the furniture within the new
Robert Crown Community Center including office spaces, the library and general
purpose spaces such as multipurpose rooms and lobby areas. Furniture design and
layout for the new facility are a part of the project architect’s scope of work and have
included extensive review and evaluation by staff for function, durability and aesthetic
integration with the new building. A complete list of the furniture items included with this
purchase is attached for reference.
Memorandum
151 of 340
Forward Space is currently under a three-year contract with the City of Evanston to
provide furniture. Due to the significance of this order, Forward Space’s pricing was
compared with pricing available through a cooperative purchasing contract administered
by Sourcewell. After review of both purchasing options, it has been determined that
Forward Space’s direct pricing to the City is approximately 3% lower than the
Sourcewell price. Thus staff recommends proceeding with Forward Space’s direct
pricing for this purchase at a total cost of $408,072.85.
There are no Evanston-based businesses that can provide the furniture required for this
project. Forward Space is a Women Business Enterprise.
Summary of FFE Expenditures to Date:
FFE Item Vendor Cost
Office, library and general
purpose furniture
Forward Space $408,072.85
Preschool furniture Lakeshore Learning $40,454.46
Total to Date $448,527.31
Current Budget $910,000.00
Amount Remaining $461,472.69
Legislative History:
None
Attachments:
Furniture purchase pricing summary
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For City Council Meeting of May 28, 2019 Item A9
Business of the City by Motion: Robert Crown Community Center
Preschool Furniture Purchase
For Action
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, P.L.A., Senior Project Manager
Wolf Peddinghaus, Management Analyst
Subject: Robert Crown Community Center, Ice Complex and Library
Preschool Furniture Purchase
Date: May 28, 2019
Recommended Action:
Staff recommends City Council approval of preschool furniture purchases for the Robert
Crown Community Center, Ice Complex and Library from Lakeshore Learning (2695 E.
Dominguez Street, Carson, CA 90895) in the amount of $40,454.46.
Funding Source:
Funding for this purchase will be provided from Capital Improvement Program (CIP)
2019 General Obligation Bonds (Account 416.40.4160.65515 – 616017). The current
Furniture, Fixtures and Equipment (FFE) budget for this project is $910,000 , all of which
is remaining.
Livability Benefits:
Built Environment: Enhance public spaces
Education Arts & Community: Incorporate art and cultural resources; Provide quality
education from cradle to career
Health & Safety: Promote healthy, active lifestyles
Summary:
This recommended purchase will provide the majority of the preschool furniture within
the new Robert Crown Community Center including tables, storage units, chairs, and
carpets. Furniture design and layout for the preschool spaces have been determined by
the City’s preschool staff based on existing programs and licensing requirements. A
complete list of the furniture items included with this purchase is attached for reference.
Lakeshore Learning is a member of National IPA, a cooperative purchasing program for
public sector projects. By utilizing this cooperative program, the City can take advantage
Memorandum
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of competitively solicited and publicly awarded pricing for select purchases. Thus staff
recommends approval of this purchase to Lakeshore Learning utilizing the National IPA
contract at a total cost of $40,454.46.
Summary of FFE Expenditures to Date
FFE Item Vendor Cost
Office, library, multipurpose
and lobby furniture
Forward Space $408,072.85
Preschool furniture Lakeshore Learning $40,454.46
Total to Date $448,527.31
Current Budget $910,000.00
Amount Remaining $461,472.69
Legislative History:
None
Attachments:
Furniture quote
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QUOTE 31071
Lakeshore Learning Materials
2695 E. Dominguez Street Carson, CA 90895
(310) 537-8600  (800) 421-5354
FAX: (310) 900-2189
www.lakeshorelearning.com
Bill-to:5 Ship-to:0
CITY OF EVANSTON
2100 RIDGE AVE
EVANSTON IL 60201
(847) 448-8011 WOLF
Billto Email:WPEDDINGHAUS@CITYOFEVANSTON.ORG Shipto Email:
Entry Date: 04/03/2019 Your Reference No.:QUOTE
Comment
DELIVER 7-10 BUSINESS DAYS ARO
PRICES GOOD FOR 90 DAYS.
FOB DESTINATION:FREE SHIPPING
PLEASE REFERENCE QUOTE NUMBER
31071 ON YOUR PURCHASE ORDER.
______________________________
ALEXIS LAGUNA - QUOTE AGENT
PLEASE VERIFY SHIPPING ADDRESS
WHEN PLACING YOUR ORDER.
Line Item Qty Description Price Extended
1 JJ676 2 MOBILE BOOK ORGANIZER $449.00 $898.00
2 FF205BU 3 EXTRA-WIDE COMFY COUCH - BLUE $249.00 $747.00
3 LC347GR 3 FLEX-SPACE COMFY COUCH-GREEN $279.00 $837.00
4 LC861 8 FLEX-SPACE GRN 6X9 RECT CRPT $229.00 $1,832.00
5 DG243 1 HEAVY-DUTY ALL-PURP STOR UNIT $459.00 $459.00
6 DG233 2 HEAVY-DUTY 20-CUBBY UNIT $549.00 $1,098.00
7 DG255 1 HEAVY-DUTY CLASSRM BIN CENTER $399.00 $399.00
8 DG334 4 HVY-DUTY MOBILE TEACHNG CABNT $579.00 $2,316.00
9 FF660 3 HELP-YOURSELF DRESS-UP CENTER $359.00 $1,077.00
10 DD119 3 INDR-OUTDR PNT CTR 4-PRIMARY $289.00 $867.00
11 EE543BU 2 30X48 RECT KIDS COLRS TBL-BU $229.00 $458.00
Which consists of:
11A EET3048BU 2 30X48 KIDS CLRS TABLETOP-BLUE $0.00 $0.00
11B EEL2130BU 2 21X30 KIDS CLRS TABL LEGS-BU $0.00 $0.00
12 EE545GR 4 30X60 RECT KIDS COLRS TBL-GRN $239.00 $956.00
Which consists of:
12A EET3060GR 4 30X60 KIDS CLRS TABLETOP-GRN $0.00 $0.00
12B EEL2130GR 4 21X30 KIDS CLRS TABL LEGS-GR $0.00 $0.00
13 EE547GR 3 30X78 RECT KIDS COLRS TBL-GRN $279.00 $837.00
Which consists of:
13A EET3078GR 3 30X78 KIDS CLRS TABLETOP-GRN $0.00 $0.00
13B EEL2130GR 3 21X30 KIDS CLRS TABL LEGS-GR $0.00 $0.00
14 AB668BU 1 KDS CLR EASY-ACCES BK CTR-BU $279.00 $279.00
15 EE513BU 16 13.5 INCH KIDS CLRS CHAIR-BU $56.99 $911.84
16 EE515GR 40 15.5 INCH KIDS CLRS CHAIR-GRN $67.99 $2,719.60
17 EE517GR 40 17.5 TCHR KIDS COLORS CHR-GRN $72.99 $2,919.60
18 LC250X 3 LAKESHORE HARDWOOD KITCHEN SET $949.00 $2,847.00
Which consists of:
18A LC326 3 LAKESHR HARDWOOD HUTCH CABINET $0.00 $0.00
18B LC327 3 LAKESHORE HARDWOOD STOVE $0.00 $0.00
18C LC251 3 LAKESHORE HARDWOOD SINK $0.00 $0.00
18D LC329 3 LAKESHR HARDWOOD REFRIGERATOR $0.00 $0.00
19 GR450X 1 PRETEND-PLAY HARDWD KITCHEN ST $649.00 $649.00
NOT IN CURRENT CATALOG.
STOCK LIMITED.
Which consists of:208 of 340
19A GR461 1 PRETEND-PLAY REFRIGERATOR $0.00 $0.00
19B GR462 1 PRETEND AND PLAY STOVE $0.00 $0.00
19C GR463 1 PRETEND AND PLAY SINK $0.00 $0.00
19D GR465 1 PRETEND AND PLAY HUTCH $0.00 $0.00
22 LM155 1 SEE-INSIDE BINS-TRAYS-SET 12 $94.50 $94.50
23 LL802 4 LEARN SHAPES-COLRS 9X12 CRPT $479.00 $1,916.00
24 AA517 1 TODDLER-TOUGH TABLE-CHAIR SET $269.00 $269.00
25 EE531BU 1 42 IN ROUND KIDS CLRS TBL-BU $249.00 $249.00
We're shipping EE531BU as our
substitute for item LC909BU-TCH OF
CLR-42 ROUND TABLE-BU.
Which consists of:
25A EET42BU 1 42 ROUND KID CLR TABLETOP-BLUE $0.00 $0.00
25B EEL2130BU 1 21X30 KIDS CLRS TABL LEGS-BU $0.00 $0.00
29 EE531GR 4 42 IN ROUND KIDS CLRS TBL-GRN $249.00 $996.00
We're shipping EE531GR as our
substitute for item LC909GR-TCH OF
CLR-42 ROUND TABLE-GR.
Which consists of:
29A EET42GR 4 42 ROUND KID CLR TABLETOP-GRN $0.00 $0.00
29B EEL2130GR 4 21X30 KIDS CLRS TABL LEGS-GR $0.00 $0.00
37 LC911GR 2 TCH OF CLR-48 ROUND TABLE-GR $269.00 $538.00
NOT IN CURRENT CATALOG.
STOCK LIMITED.
Which consists of:
37A LCT48GR 2 48 RND TCH OF CLR TABLTOP-GR $0.00 $0.00
37B LCL2130GR 2 21X30 TCH OF CLR TBL LEGS-GR $0.00 $0.00
40 DG238 8 HEAVY-DUTY COAT LOCKER FOR 8 $539.00 $4,312.00
41 JJ105 3 COAT LOCKERS FOR 8 $429.00 $1,287.00
42 JJ376 3 INDIVIDUAL COAT LOCKERS FOR 10 $559.00 $1,677.00
43 JJ514 1 TODDLR 2-STATN SAND-WATER TBL $319.00 $319.00
44 JJ513 2 PRSCHL 2-STATN SAND-WATER TBL $329.00 $658.00
45 LC748 2 FLX-SPC DBL-SIDE TCHNG EASEL $399.00 $798.00
46 JJ755 1 42 IN ROUND BIRCH TBL 24 HIGH $329.00 $329.00
Which consists of:
46A JJ42TT 1 42 ROUND BIRCH TABLETOP $0.00 $0.00
46B JJ24LG 1 LEGS FOR 24 IN BIRCH TABLE $0.00 $0.00
47 JJ323 3 13.5 IN BIRCH CLASSROOM CHAIR $89.99 $269.97
48 JJ754 1 42 IN ROUND BIRCH TBL 21 HIGH $319.00 $319.00
Which consists of:
48A JJ42TT 1 42 ROUND BIRCH TABLETOP $0.00 $0.00
48B JJ21LG 1 LEGS FOR 21 IN BIRCH TABLE $0.00 $0.00
49 JJ322 2 11.5 IN BIRCH CLASSROOM CHAIR $79.99 $159.98
50 LC573GR 2 FLEX-SPACE BIG BEANBAG-GR $79.99 $159.98
51 LC573BU 1 FLEX-SPACE BIG BEANBAG-BU $79.99 $79.99
52 DG237 4 HVY-DTY FOLD-ROLL STORAGE UNIT $729.00 $2,916.00
Which consists of:
52A DG237-1 4 BOX 1 OF 2 FOR DG237 $0.00 $0.00
52B DG237-2 4 BOX 2 OF 2 FOR DG237 $0.00 $0.00
Subtotal:$40,454.46
0.0% Tax:$0.00
Freight Amount:$0.00
Total:$40,454.46
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For City Council Meeting of May 28, 2019 Item A10
Business of the City by Motion: Robert Crown Community Center
Public Art Contract Award
For Action
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, P.L.A., Senior Project Manager
Subject: Robert Crown Community Center, Ice Complex and Library
Public Art Contract Award
Date: May 28, 2019
Recommended Action:
The Arts Council recommends City Council approval of a public art contract for the
Robert Crown Community Center, Ice Complex and Library with Blessing Hancock
(4340 79th Avenue NW, Olympia, WA 98502) in the amount of $325,000.
Funding Source:
Funding for this purchase will be provided from Capital Improvement Program (CIP)
2019 General Obligation Bonds (Account 416.40.4160.65515 – 616017). The current
public art budget for this project is $335,000.
Livability Benefits:
Built Environment: Enhance public spaces
Education Arts & Community: Incorporate art and cultural resources; Provide quality
education from cradle to career
Health & Safety: Promote healthy, active lifestyles
Summary:
In accordance with City Ordinance 151-O-14, public construction projects exceeding
one million dollars shall include public art with a funding goal from public revenue
sources of up to but no more than one percent (1%) of the cost of construction .
Construction cost is defined as excluding amounts for real property acquisition,
demolition, furniture, financing costs, streets, sewers and infrastructure but including
actual construction costs, design fees, construction management and other related
project costs.
On July 9, 2018, the City Council authorized the construction of the new Robert Crown
Community Center (RCCC). In addition to the contract with the architect (Woodhouse
Memorandum
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Tinucci Architects), and the construction manager (Bulley and Andrews), an overal l
project budget was approved. This included a budget of $335,000 set aside for
purchase and installation of public art (an additional $65,000 has also been approved
for the coordination and design integration of the public art).
On April 10, 2018, Woodhouse Tinucci Architects made a presentation to the Arts
Council to describe the new RCCC building and the surrounding site improvements.
The Arts Council provided staff with feedback about the type of public art to be
considered. Feedback included:
Interactive
Integrated
Social
Community-based
In September 2018, Woodhouse Tinucci Architects issued a Request for Proposal for
public art utilizing CaFE, a website designed for online call listing and adjudication of
entries for art projects. Proposals for the RCCC proposal were received on October 12,
2018. 261 proposals were received.
A selection committee was assembled to complete an initial review of the submitted art
proposals. The committee members were specifically selected to represent a variety of
the interests and viewpoints. The selection committee included:
Beth Adler, Arts Council Member
Lara Biggs, City Engineer
Fran Joy, Arts Council Member
Stefanie Levine, Robert Crown Project Manager
Lisa Stein, Friends of the Robert Crown
Andy Tinucci, Architect from Woodhouse Tinucci Architects
The selection committee reviewed the proposals and short-listed five artists. These
artists were offered an honorarium of $2,000 to prepare and submit detailed proposals,
which were received on December 11, 2018. A summary of the artists and their
proposals follows:
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Artist Art Proposal
Estimated Cost
(as submitted by
artist – see Note 1)
Lynn Basa Terrazo flooring installation representing the
look of ice in different forms.
$454,662
Martin Donlin Imprinted glass installations with images/
words.
$100,000 -
$300,000
Marc Fornes Exterior aluminum sculpture/ gazebo to be
utilized as a performance/ gather space
$400,000
Blessing
Hancock
Exterior sculpture of three rings that can be lit in
different colors and/or constructed to allow
public interaction
Interior movable glass pieces imprinted with
words attached to windows in library.
$300,000
Paul Vexler Wood ribbon/ wood construction sculptures to
be wall-mounted or suspended from ceiling.
$400,000
Note 1: Short-listed artists generally indicated a willingness to negotiate cost/design in
order to meet budget restrictions.
City staff interviewed the shortlisted artists in mid-December 2018. Following the
interviews, the selection committee met to prepare a final recommendation for the Arts
Council. The selection committee considered original Arts Council criteria, staff
feedback, pricing, and personal analysis of the success of each art piece in the
community.
Feedback from the selection committee and staff was provided to the Arts Council for
review at several meetings in the early spring of 2019. Following extensive discussion,
the Arts Council recommended the project award to Blessing Hancock at their March
12, 2019 meeting. The actual art design will be finalized following additional input from
the Arts Council. Staff therefore presents the Arts Council recommendation for award of
the subject project to Blessing Hancock at a total cost of $325,000.
Schedule:
The proposed schedule for this art installation is to develop/refine the design concept in
summer 2019, conduct community engagement in fall 2019, fabricate the work in spring
2020 and install the art in summer 2020.
Legislative History:
None
Attachments:
Artist contract and preliminary proposal
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CITY OF EVANSTON
THIS PUBLIC ART PROJECT AGREEMENT is entered into this _____ day of
_______________, 2019 by and between the City of Evanston (hereinafter, “City”), an
Illinois municipal corporation, 2100 Ridge Avenue, Evanston, Illinois, and Skyrim Studio Inc.
(hereinafter, “Artist”), 4340 79th Avenue NW, Olympia, Washington 98502 (address); and
RECITALS
WHEREAS, the City has implemented a public art program pursuant to Ordinance
151-O-14 by providing a mechanism for funding the acquisition of works of art in public
places; and
WHEREAS, the City is constructing a new Robert Crown Community Center and the
City believes that the new facility is an appropriate place for exhibition of an exterior art
installation; and
WHEREAS, the Artist was selected by the City Council upon recommendations from
the Arts Council and the Public Art Committee to design, execute, fabricate, and install an
exterior art installation (the “Work”) as specified in Exhibit A to this document and
incorporated herein by referenced, on the exterior grounds of the new Robert Crown
Community Center; and
NOW, THEREFORE, the City and the Artist, in consideration of the mutual covenants
set forth below, hereby agree as follows; having first found the foregoing recitals as fact:
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AGREEMENT
ARTICLE 1. DESCRIPTION OF WORK:
1.1 The Artist shall design, fabricate, and install a work of art at the new Robert Crown
Community Center in consultation with the City’s consultant team, Evanston Arts
Council, and City staff. A full description of the approved design shall be added to
this agreement upon completion and acceptance of the concept design.
1.2 The Work is commissioned for placement on/in the exterior grounds of the new
Robert Crown Community Center. Artist understands and agrees that the City, as
owner of the Work and the copyright, the City is not required to display the Work nor
is the City required to display the Work on/in the exterior grounds of the new Robert
Crown Community Center and the Work is under its control upon performance of this
Agreement by the Artist.
ARTICLE 2. STRUCTURAL ENGINEER’S REPORT (“ENGINEER’S REPORT”)
CONDITION PRECEDENT:
At the Artist’s sole cost and expense, Artist will present a report acceptable to the City from
a licensed structural engineer acceptable to the City evidencing that the Work can be safely
attached and safely supported during all weather conditions, if applicable. The City’s
acceptance of the structural report is a condition precedent to execution of this Agreement.
Artist understands that its expenditures for the structural report will not be reimbursed by the
City.
ARTICLE 3. SCOPE OF WORK:
3.1 Scope of Services. The Artist shall perform all services and furnish supplies,
material, and equipment as necessary for the design, execution, fabrication,
transportation, and installation of the Work at the Site, all as described in this
Agreement and the Exhibits hereto, collectively referred to as the “Agreement.”
3.2 Artist’s Abilities. The Artist represents and warrants that the Artist has the ability,
skill, and capacity to complete the obligations that it undertakes and performed in
accordance with the schedule agreed upon by the Parties in Exhibit A and made a
part hereof.
3.3 Meetings.
(a) The Artist will attend a maximum of five (5) meetings (after signing of this
Agreement) at the City’s request with City Officials, Arts Council Members,
Staff, community members, and others regarding the Work. The City will
attempt to give Artist fourteen (14) days advance notice of said meetings.
Expenses incurred by the Artist for these meetings will not be reimbursable
from any City source, including transportation and lodging.
(b) The City shall have the right to make at mutually agreeable times on-site visits
to inspect the Work at intervals it deems appropriate.
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3.4 Execution of Work. The Artist’s schedule for completion of fabrication and installation
of the Work with associated payments is set forth in Exhibit A, attached hereto and
made a part hereof. After written approval of the Schedule by the City, the Artist shall
fabricate, transport, and cause and supervise installation of the Work in accordance
with such Schedule, except as it may be amended and mutually agreed to from time
to time by the Artist and the City.
3.5 Delivery and Installation. The Artist shall notify the City in writing at least twenty (20)
business days in advance when fabrication of the Work and any other services to be
performed prior to shipping the Work. The Work shall not be shipped without the City
having first determined, within ten (10) business days after receiving this written
notification from the Artist, whether the Work is in compliance with the specifications
set forth in Exhibit A. No shipment shall be made until after the City notifies the Artist
in writing that the Work conforms to all specifications applicable to date, i.e., prior to
shipment and installation. In the absence of such approval, the City shall state the
deficiencies in writing and Artist shall promptly correct same. The completed Work
shall be delivered and installed in accordance with the Schedule (set forth in Exhibit
A), without interference of the operation of the Robert Crown Community Center or
the businesses adjacent to the site. The City shall be responsible for all expenses,
labor, and equipment to prepare the Site for timely installation of the Work, not
including the artwork’s foundation system or lighting system which shall be the
Artist’s responsibility to install. The Artist will supervise installation of the Work and
will be on-site during substantially all installation times. Artist will, upon the City’s
written request therefore, promptly provide the City with all documentation and
information the City determines appropriate for installation of the Work. Artist is
solely responsible for correcting at Artist’s cost any damage to the Work which occurs
between shipping and the completion of installation. The City will waive, or, at its
sole cost, obtain, all required permits.
3.6 Final Acceptance.
(a) “Final Acceptance” is the phase of this Agreement which occurs after
installation of this Work and receipt by City of all documents Artist is required
to provide and performance of all obligations by Artist. City’s approval given
as a condition precedent to shipping of the Work does not obligate City to give
final acceptance. After final acceptance, City shall pay Artist the final
installment as outlined in Article 4.
(b) The City will provide written notice to the Artist within five (5) business days of
discovery of any and all Artist’s failure(s) to perform under this Agreement
which prevent City’s final acceptance of the Work.
(c) The City’s final acceptance of the Work, if given, shall be made in writing to
the Artist within ten (10) business days of its decision. Submission to the City
of lien waivers from Artist’s subcontractors is a prerequisite to City’s final
acceptance of the Work.
3.7 Risk of Loss. The risk of loss or damage to the Work shall be borne by the Artist until
final acceptance by the City, and the Artist shall take such measures as are
215 of 340
necessary to protect the Work from loss or damage until final acceptance. Such
measures shall include, but not be limited to, providing and maintaining insurance as
provided for, infra.
3.8 Title. Title to the Work shall pass to the City upon final acceptance by the City and
full payment to the Artist. In the event of termination of this Agreement by the City for
material breach of its terms by the Artist, the Artist shall retain all rights of ownership
of the Work and copyright and shall have sole right to complete, exhibit, and sell the
Work, provided that he shall first have made full refund to the City of any monies paid
to Artist for and in connection with the Work, full refund of all expenditures of any kind
made by the City in enforcing this Agreement, preparing the Site, and full refund of
any and all shipping, storage, and insurance costs and expenses the City may have
incurred in connection with this Agreement or the Work, including payment of all
costs and expenses of the City’s removal of the Work from the afore described Site
and restoration.
3.9 Material Breach. Shall include, but not be limited to, the Artist’s failure to fully perform
by the agreed upon time or any extensions thereof or failure to maintain directly or
indirectly through the date of the City’s final acceptance of the Work all insurance
required hereby and to provide satisfactory evidence of same to the City within one
(1) business day of the City’s written request to do so. The City may, but is not
required to, provide Artist an opportunity to cure any failure to observe the insurance
requirements of this Agreement. Except as provided above for insurance
requirements, prior to declaring the Artist in default of the terms of this Agreement,
the City shall give Artist written notice of any breach and an opportunity to cure said
breach. The period allowed for cure shall be no greater than fifteen (15) calendar
days. The City, in its sole option, may grant the Artist additional time to cure.
3.10 Ownership of Documents, Models. Upon final acceptance, all preparatory drawings,
studies, designs, and models prepared and submitted under this Agreement shall
become the property of the City, except as may otherwise be agreed to by the Artist
and the City.
3.11 Alteration of the Work or of the Site. The City has the unconditional right (1) to
remove the Work from public display, (2) to move the Work to another location, (3) to
sell, donate, trade, or exercise any and all other ownership rights over the Work,
including but not limited to the right to not maintain or repair the work or (4) to destroy
the Work. If the City shall at any time decide to destroy the Work, it shall by notice to
the Artist offer the Artist a reasonable opportunity to recover the work at no cost to
the Artist, except for an obligation of the Artist to indemnify and reimburse the City for
the amount by which the cost to the City of such recovery exceeds the costs to the
City of the proposed destruction as determined solely by the City.
(a) The Artist understands and agrees that, as to his or her rights in the Work, the
provisions of this Agreement shall supersede the provisions of the Visual
Artists Rights Act of 1990 (“VARA”), 17 U.S.C. §101 et. seq., as amended,
including but not limited to §106A(a) and §113, as to the Work, and that
execution of this Agreement by the Artist shall constitute a waiver by the Artist,
as permitted in 17 U.S.C. §106A(e), as amended, of any and all rights or
protections in the Work, and any uses of the Work whatsoever, set out in or
216 of 340
otherwise granted by 17 U.S.C. §101, et seq., as amended, including but not
limited to §106A(a) or §113, or otherwise in the nature of "Droit Moral" under
which artists claim an interest in their work..
(b) Artist understands and agrees that installation, maintenance, and removal of
the Work may subject it to destruction, distortion, mutilation, or other
modification. The Artist hereby, pursuant to VARA 17 USC 106A(e) as it may
be amended, waives any and all rights conferred or which may have been
conferred by VARA upon the Artist and/or the Work.
(c) The City agrees that it will not intentionally alter, modify or change the Work,
except as may be incidental to installation, maintenance, and removal of the
work. If the City fails to observe this Subparagraph 3.11. (c), the Artist’s sole
remedy will be to dissociate his name from the Work, and the City agrees that
it will no longer use the Artist’s name or the name of the Work in connection
therewith. If a plaque is installed identifying the Artist and the Work, as
provided in Article 10.1, it shall be removed at the Artist’s option.
3.12 Post/Shipping and Transit. The Artist shall be responsible for the payment of all
mailing or shipping charges for submissions to the City, the costs of transporting the
Work to the site and insuring it, as provided for in this Agreement, until installation is
completed and final acceptance has been given by the City, the costs of removal of
the work from the site if the City refuses final acceptance, and the costs of all travel
by the Artist and the Artist’s agents and employees necessary for the proper
performance of the services required under this Agreement.
ARTICLE 4. PRICE AND PAYMENT SCHEDULE:
As payment for the services of the Artist and the work, subject to the conditions set forth
herein, the City shall pay the Artist the not to exceed total sum of $325,000.00 as follows:
4.1 $65,000.00 Twenty percent (20%) upon contract execution which shall address
development of the concept design including all consulting, design coordination,
public engagement, design review and project approval.
4.2 $65,000.00 Twenty percent (20%) upon initiation of artwork fabrication, as evidenced
by a sworn written statement from the Artist, in form and content satisfactory to the
City.
4.3 $32,500.00 Ten percent (10%) upon 50 percent of completion of artwork fabrication,
as evidenced by a sworn written statement from the Artist, in form and content
satisfactory to the City.
4.4 $32,500.00 Ten percent (10%) upon 100 percent completion of all site preparations
(artwork foundation system and artwork electrical system).
4.5 $32,500.00 Ten percent (10%) upon 100 percent completion of the artwork
fabrication, as evidenced by a sworn statement from the Artist, in form and content
satisfactory to the City.
217 of 340
4.6 $65,000.00 Twenty percent (20%) upon final installation of the work and acceptance
by the City.
4.7 $32,500.00 Final ten percent (10%) upon receipt of all close out documents including
but not limited to: transfer of title to the city, submission of reports, description of
work, artist’s statement, final guarantee, release of rights, maintenance requirements,
maintenance agreements, formal City Council acceptance of the work and all other
acts and documents required of the Artist by this written Agreement.
4.8 All payments to Artist will be mailed to Artist within thirty (30) days of receipt of
invoices from Artist for above referenced amounts, pending City Council approval of
said payment at a regularly scheduled meeting.
ARTICLE 5. SALES TAX:
The City’s Illinois sales tax exempt number is E 9998-1750-04. The sale to the City is
exempt from Illinois state tax. Any other taxes which may be imposed on the Work, or
which Artist may be subject to as a result of the granting of this Agreement, are the sole
responsibility of Artist.
ARTICLE 6. TIME OF PERFORMANCE:
6.1 Duration. The services required of the Artist as set forth in this Agreement shall be
completed in accordance with the completion schedule of the Work as proposed by
the Artist and approved by the City in Exhibit A, provided that such time limits may be
extended or otherwise modified by mutual written agreement between the Artist and
the City. Notwithstanding provision of this mechanism for extension or other
modification, the City is under no obligation to agree to extension or other
modification, except as provided for in Subparagraph 11.3 as it relates to incapacity
of the Artist. TIME IS OF THE ESSENCE OF THIS AGREEMENT. If Artist fails to
fully perform all of his obligations under this Agreement by the agreed upon
date of completion or any extensions thereof, Artist will, upon the City’s written
demand therefore, promptly refund all monies paid hereunder. Artist will not be
entitled to keep any monies whatsoever for work performed or expenditures
made.
6.2 Early Completion of Artist Services. The Artist shall bear any transportation, storage,
and other costs resulting from the completion of his services hereunder prior to the
time provided in the schedule for installation.
ARTICLE 7. WARRANTIES:
7.1 Warranties of Title. The Artist represents and warrants that: (a) the Work is solely
the result of the artistic effort of the Artist; (b) the Work is unique and original and
does not infringe upon any copyright or trademark; (c) that the Work, or a duplicate
thereof, has not been accepted for sale elsewhere; and (d) prior to final acceptance
by the City, the Work will be free and clear of any liens from any source whatsoever.
7.2 Warranties of Quality and Condition.
218 of 340
(a) The Artist represents and warrants, that: the physical quality of the Work, as
fabricated and installed, will be as described and depicted in the design accepted
by the City, commensurate with the Artist’s reputation and be substantially of the
same physical quality of other public sculpture designed and produced by the
Artist, the Artist not making any warranty as to the artistic merit of the design; and
(b) The Artist represents and warrants that:
1) the execution and fabrication of the Work will be performed in a workmanlike
manner;
2) the W ork, as fabricated and installed, will be free of defects in material and
workmanship, including any defects consisting of “inherent vice” or qualities
which cause or accelerate deterioration of the Work; and
3) reasonable maintenance of the Work will not require procedures substantially
in excess of those described in the maintenance recommendations to be
submitted by the Artist to the City hereunder.
(c) The Artist shall, at the request of the City, and at no cost to the City, cure
reasonably and promptly the breach of any such warranty which is curable by the
Artist or by his enforcement of any warranties of his vendors and which cure is
consistent with professional conservation standards (including, for example, cure
by means of repair or refabrication of the Work).
(d) Upon request of the City, Artist will assign to the City Artist’s vendors’ warranties
for products used in the Work. The Work will be fabricated in accordance with
manufacturer’(s) recommendations. If the manufacturer(s) fail to honor the
warranty by reason of its assignment, City may make a warranty claim against
Artist and Artist must pursue a warranty claim against manufacturer as though the
assignment had not occurred. Artist grants to the City a lien on any warranty
proceeds he receives from the manufacturer(s).
(e) Artist will be solely responsible for all costs incurred by the City or Artist enforcing
the warranty. If requested by the City as a condition to final payment, Artist will
provide City with his written assignment and the receipts from the purchase of
warranted products.
(f) The warranties described in this Article 7 shall survive the completion of this
Agreement for a period of one (1) year. If a breach of a warranty under Article 7
is not reasonably and promptly curable by the Artist, the Artist is responsible for
reimbursing the City for damages, expenses and loss incurred by the City as a
result of a breach of or inaccuracy in a warranty or representation. The City shall
give notice to the Artist of any observed breach with reasonable promptness.
ARTICLE 8. INSURANCE AND INDEMINTY:
8.1 Artist’s Property Insurance. The Artist shall maintain all-risk property insurance
including the risk of earth movement on the Work for its full value, and understands
and agrees that said insurance, and not the City, shall be the source of
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compensation in the event of damage to the Work from any cause prior to final
acceptance by the City of the Work.
8.2 Policy Limits. Artist shall carry and maintain at its own cost with such companies as
are reasonably acceptable to City all necessary liability insurance (which shall include
as a minimum the requirements set forth below) during the term of this Agreement,
for damages caused or contributed to by Artist, and insuring Artist against claims
which may arise out of or result from Artist’s performance or failure to perform the
Scope of Services as set forth in Article 3: Scope of Work.
The firm and/or individuals must provide an insurance certificate naming the City of
Evanston as an additional insured and will provide a variety of insurances including:
• Comprehensive General Liability - $2,000,000 combined single limit for each
occurrence for bodily injury and property damage – designating the City of
Evanston as Additional Insured.
• Errors and Omissions or Professional Liability Insurance - $1,000,000
The surety and the insurance company must have not less than an A+ rating from the
Alfred M. Best Co., Inc. and be approved by the City of Evanston.
Artist’s certificate of insurance shall contain a provision that the coverage afforded
under the policy(s) will not be canceled or reduced without thirty (30) days prior
written notice (hand delivered or registered mail) to City.
8.3 Commencement of Work/Notice of Cancellation of Insurance. The Artist shall not
commence work herein until Artist has obtained the required insurance and has
received written approval of such insurance by the City’s Corporation Counsel. Artist
shall not allow any subcontractor to commence work without said subcontractor(s)
first complying with this Article 8 in its entirety. The Artist shall furnish a certified copy
of the policy(s) to the City. The policy(s) shall provide, that in the event the insurance
should be changed or cancelled, such change or cancellation shall not be effective
until forty-five (45) days after the City has received written notice from the insurance
company(s). Such notice shall be mailed to the City in care of the Corporation
Counsel, Law Department, 2100 Ridge Avenue, Evanston, Illinois 60201. An
insurance company having less than an A- Policyholders Rating by the Alfred M. Best
and Company, Inc. will not be considered acceptable.
8.4 Indemnity. The Artist shall insure the following indemnity agreement:
Artist shall indemnify, keep and save harmless the City, its agents, officials and
employees, against all injuries, deaths, loss, damages, claims, patent, trademark,
and copyright claims, suits, liabilities, judgments, costs, and expenses, except those
attributable to the negligence of the City, its officers and employees, which may in
anywise accrue against the City in consequence of the granting of this Agreement or
which may in anywise result therefrom, whether or not it shall be alleged or
determined that the act was caused through negligence or omission of Artist, or Artist
employees, of a subcontractor or its employees, if any, and Artist shall, at Artist own
expense, appear, defend and pay all charges of attorneys and all costs and other
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expenses arising therefrom or incurred in connection therewith, and, if any judgment
shall be rendered against the City in any such action, Artist shall at Artist own
expense, satisfy, and discharge the same. Artist expressly understands and agrees
that any performance bond or insurance protection required by this Agreement, or
otherwise provided by Artist, shall in no way limit the responsibility to indemnify, keep
and save harmless and defend the City as herein provided. The insurance policy
shall contain this language: “In the event of a conflict between this language and the
language of any other insurance policy, this Indemnity Language shall control.”
ARTICLE 9. COPYRIGHT AND REPRODUCTION RIGHTS:
9.1. General. The Artist shall retain interest in the Work including all copyrights, but
expressly excluding any rights in the Work under the Visual Artists Rights Act of 1990
(“VARA”), 17 U.S.C. §101 et. seq., as amended, including but not limited to §106A(a)
and §113, or otherwise in the nature of "Droit Moral" under which artists claim a
continuing interest in their products and in the maintenance or modification of their
products; and (ii) all rights expressly granted in this Agreement. The Artist’s waived
rights as described above are, insofar as such rights are transferable, assigned to the
City. In view of the intention that the Work in its final dimension shall be unique, the
Artist shall not make any additional exact duplicate, two or three-dimensional
reproductions of the final Work, including but not limited to miniatures or jewelry
applications, nor shall the Artist grant permission to others to do so except with the
written permission of the City. This restriction shall not apply to the Artist’s use of
photographic reproductions of the Work in portfolio or in critical and scholarly
writings. The Artist grants to the City and its assigns an irrevocable license to make
two-dimensional reproductions of the Work for non-commercial purposes, in the sole
discretion of the City and its assigns, including but not limited to reproductions used
in advertising brochures, media publicity, and catalogues or other similar
publications.
ARTICLE 10. ARTIST’S RIGHTS:
10.1 Identification and Maintenance. The City shall, at its expense, prepare and install at
the Site, at street level, a plaque identifying the Artist, the title of the Work, and the
year of completion. The Artist may submit suggestions to the City for design and
content of the plaque. The City shall maintain the plaque for as long as the Work is
displayed.
10.2 Repairs and Restoration. The City shall have the sole right to determine when and if,
it will undertake repair, restoration, and/or maintenance of the Work, and if so, the
nature and extent of such repair, restoration, and/or maintenance. The Artist shall be
reasonably available to consult with the City on maintenance issues and depending
on the extent of the artist’s services, may be paid a fee for such services as are
agreed to in advance by the City and the Artist and set forth in writing. At the City’s
sole option, the Artist may personally supervise repairs and/or restorations, and if so,
shall be paid a fee for any such services agreed to in advance by the City and Artist
and set forth in writing. Notwithstanding the foregoing, and pursuant to Article 7 of
this Agreement, no fee will be paid to the Artist for any services Artist may render in
connection with curing a breach of warranty. If the City declines to follow the Artist’s
recommendations for repair, restoration, or maintenance, the Artist’s sole remedy will
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be to dissociate Artist name from the Work, and the City agrees that it will no longer
use the Artist’s name or the name of the Work in connection therewith. If a plaque is
installed identifying the Artist and the Work, as provided in Article 10.1, it shall be
removed or modified at the Artist’s option, with final approval of any modification to
rest with the City.
10.3 Artist’s Address. The Artist shall notify the City in writing of change(s) in Artist’s
address. The failure to do so, if such failure prevents the City from locating the Artist,
shall be deemed a waiver by the Artist of the right subsequently to enforce those
provisions of this Agreement that require the express approval of the Artist or notice
to Artist.
10.4 Additional Rights and Remedies. Nothing contained in this Article 10 shall be
construed as a limitation on such other rights and remedies available to the Artist or
the City under the law which may now or in the future be applicable.
10.5 Artist as Independent Contractor. The Artist shall perform all work under this
Agreement as an independent contractor and not as an agent or an employee of the
City. The Artist shall not be supervised by any employee or official of the City nor
shall the Artist exercise supervision over any employee or official of the City.
10.6 Assignment or Transfer of Interest. The Artist shall not assign or otherwise transfer
his/her interest in this Agreement.
10.7 Subcontracting by the Artist. The Artist may subcontract portions of the services to
be provided hereunder at the Artist’s expense provided that said subcontractors
obtain all insurance required of the Artist under this Agreement and that said
subcontracting shall not affect the design, appearance, visual quality, or overall
quality of the Work and shall be carried out under the personal supervision of the
Artist. Artist shall, as a condition precedent to payment of the final installment
pursuant to Article 4, submit a notarized statement to the City listing all persons or
entities who provided services and/or products to Artist in connection with this
Agreement and shall provide lien waivers from all such persons and entities.
10.8 Notices. All notices, requests, demands and other communications which are
required or permitted to be given under this Agreement shall be in writing and shall
be deemed to have been duly given upon delivery, if delivered personally, or on the
fifth (5th) day after mailing if sent by registered or certified mail, return receipt
requested, first-class postage prepaid, as set forth below. Faxed communications
are a convenience to the parties, and not a substitute for personal or mailed delivery.
a. if the City, to: Director of Public Works Agency
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Phone (847) 448-8213
with a copy to: Law Department
City of Evanston
2100 Ridge Avenue
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Evanston, Illinois 60201
Phone (847) 866-2937
b. if the Artist, at the address first above written with a copy to (attorney):
or otherwise by notice served in accordance with this Article.
ARTICLE 11. DEATH OR INCAPACITY OF THE ARTIST:
11.1 The Artist or Representative shall promptly notify the City if Artist becomes ill,
disabled, injured, or otherwise incapacitated (collectively “incapacitated”) at any time
between the execution of this Agreement and the date of the final payment due to the
Artist under Article 4.
11.2 If the Artist is incapacitated for fewer than two months, the performance schedules
set forth in Exhibit A (Article 6.1) shall be modified accordingly.
11.3 If the Artist is incapacitated for more than three months, the City has the option to
terminate this Agreement.
ARTICLE 12. TERMINATION:
If either party to this Agreement shall substantially fail to fulfill in a timely and proper
manner, or otherwise violate, any of the covenants, agreements or stipulations in this
Agreement, the other party shall thereupon have the right to terminate this Agreement by
giving written notice to the defaulting party of its intent to terminate specifying the grounds
for termination. The defaulting party shall have fifteen business (15) days after the receipt
of the notice to cure default. The non-defaulting party may, but is under no obligation
whatsoever to do so, give the defaulting party one (1) additional period in which to cure the
default, notice of which shall be provided in writing. If the default is not cured, then, at the
option of the non-defaulting party, this Agreement shall terminate. Notwithstanding anything
in the foregoing to the contrary, City may terminate this Agreement without prior notice in
the event the City reasonably and for good and sufficient cause determines that
continuation of the Agreement presents an emergency or threat to life, safety, or welfare. In
the event of default by the City, without the fault of the Artist, the City shall compensate the
Artist for all services performed and reasonable costs incurred under this Agreement by the
Artist prior to termination, subject to offset of any monies which Artist may owe City. In the
event of default by the Artist, all finished and unfinished drawings, sketches, photographs,
and other work products prepared and submitted or prepared for submission by the Artist
under this Agreement shall, at the City’s option, become its property, the right to fabricate or
execute the Work shall pass to the City, and the Artist shall assign the copyright, if obtained
at the time of default, to the City. If the copyright has not been obtained at the time of
default, Artist shall waive any such rights Artist may have had in the Work and shall release,
indemnify and hold the City harmless from any claims of copyright infringement.
Notwithstanding the previous sentence, the Artist shall not be relieved of liability to the City
for actual damages sustained by the City by virtue of any breach of this Agreement by the
Artist, and the City may withhold payments due to the Artist but not yet paid to the Artist until
such time as the exact amount of such damages due the City from the Artist is determined.
Artist will promptly, upon demand, return any funds advanced to him by City but not earned.
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ARTICLE 13. MISCELLANEOUS:
13.1 Applicable Law. The law of Illinois, including its conflicts of law provisions, shall apply
to interpretation and enforcement of this Agreement. Venue shall be within Cook
County, Illinois. The parties waive trial by jury.
13.3 Severability. In the event any provision(s) of this Agreement are found by a court of
competent jurisdiction to be in violation of applicable law, provision(s) unaffected
thereby shall be in effect.
13.4 Entire Agreement. This document represents the entire Agreement between the City
and Artist. Any and all prior agreements, undertakings written and oral, are hereby
superseded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and
year first written above.
ARTIST: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By: ________________________ By:________________________
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE OF WORK
Scope of Services
Attached artist proposal
Schedule of Work
June 2019 Contract Execution
June to September 2019 Concept Development (2 visits)
October 2019 Concept Approval
October to December 2019 Community Engagement (2 visits)
October 2019 to January 2020 Construction Documents
February 2020 Construction Docs Approval/Begin Fabrication
April 2020 50% Fabrication
June 2020 Site Prep Complete/Foundations Setting 1 month
July 2020 100% Fabrication
July 2020 Installation Complete (1 visit)
August 2020 Final Documentation
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Public Art Proposal by Blessing Hancock
Robert Crown Community Center and Park
City of Evanston
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BLESSING HANCOCK | sculpture Exterior and Interior Artwork
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BLESSING HANCOCK | sculpture Exterior and Interior Artwork
OVERALL ARTWORK NARRATIVE
The addition of public art at the Robert Crown
Community Center is an important identity
marker and the following artwork concepts
help to define this character for the re-
developed facility.
My goal is to connect to the identity and
vision of the RCCC by proposing two distinct
artworks for the 400k budget (exterior and
interior). The concepts invite exploration and
discovery through the inclusion of community
engagement, custom design details and
interactive opportunities. These artworks
also emphasize health and education as
fundamental aspects of the community center
experience.
These integrated and interactive artworks
establish eye-catching elements, offer exciting
destinations and direct visitors through
the center. The concepts also compliment
the architecture and work with the current
wayfinding designs to create a cohesive and
iconic experience that will be well loved by the
Evanston community.
I believe these artworks will offer visitors a
new way to live with art - a way in which art
enriches the human experience and creates
an atmosphere of participation, curiosity, and
connection to community.
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BLESSING HANCOCK | sculpture Exterior Artwork
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EXTERIOR ARTWORK CONCEPT
The exterior sculpture is a series of three
elliptical forms that express movement, flow
and activity. These integrated and interactive
artworks can be interpreted in multiple ways
(an ice rink, a speed track, an athletic arena
etc).
The sculpture series is site-specific and speaks
of its surroundings. The forms lean together
and are balanced off each other representing
teamwork and the competitive spirit. The
RCCC offers the perfect contextual setting to
explore how artwork can create an active field
of participation and connection to community.
From a distance the family of ellipses create
a strong visual impression for the Center,
attracting visitors to the entrance and
reminding the public of the activities taking
place within the facility. As visitors are drawn
closer to the sculptures they begin to recognize
BLESSING HANCOCK | sculpture Exterior Artwork
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BLESSING HANCOCK | sculpture Exterior Artwork
individual figures within the artwork. The
figures are arranged as a pixilated array,
complimenting the larger organic geometry of
the ellipses. Up close visitors see the intricate
cut outs of athletes in motion. RCCC sports
games are played out before your eyes by
visually following the pattern of figures to
identify the various sports.
INTERACTIVITY
This concept will be a popular interactive
sculpture for the RCCC facility. It will serve
as an iconic element. Physical interaction is
encouraged, as visitors are invited to hang
out in, on and around the sculptures.
COMMUNITY ENGAGEMENT
Engaging the local community in the creative
process is an important aspect of my artwork.
Through this commission I will work with
stakeholders and the surrounding community
to create a platform for creative involvement.
The surface pattern will incorporate
silhouettes of athletes, with suggestions
collected through a community engagement
process, chosen silhouettes will represent
the various sports being played at the RCCC.
These design details will engage visitors by
offering a changing visual experience based on
movement and point-of-view. The sculpture
explores how imagery and form can be
combined into interactive artwork.
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BLESSING HANCOCK | sculpture Exterior Artwork
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BLESSING HANCOCK | sculpture Exterior Artwork
LIGHTING
In the evening and early morning the artwork
will come alive with animated, color-changing
LED lights mounted within the sculpture.
The cut out patterns of the athletes will glow
through the polycarbonate diffusing surface.
Lighting will provide a safe and welcoming
experience. Quantity of fixtures, specific
locations and illuminating distance TBD.
Specific light fixture and exact lumens will be
determined during the prototyping phase.
Final decisions will be based on longevity,
durability, price and ease of replacement.
Lighting will be pre-programmed with
animated lighting sequences. Additional
programming will not be necessary. Conduit
and wiring will tie into the existing electrical
supply. A junction box containing power
supply and programmer will be located at an
accessible location, TBD in consultation with
the project team. Electronic components will
be not be accessible to the public.
ELECTRICAL PROVISION/CONNECTION
Electrical provision to the artwork will be
provided by the RCCC project.
SITE INTEGRATION
I have integrated the sculpture series into the
mounding topography of the site creating an
active field of participation.
DIMENSIONS
27’L x 12’H x 3.5’W
MATERIALS
Exterior Surface - Water jet cut and painted
aluminum with custom text patterns.
Interior Glazing - Acrylic or Lumen XT cladding.
This material will back the stainless steel and
is highly UV stable. I will use outdoor grade
products designed to provide superior light
diffusion characteristics while maintaining
high light transmission. It acts as a diffuser
eliminating visible hot spots from pinpoint
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BLESSING HANCOCK | sculpture Exterior Artwork
LED lights. The material is easy to form and
fabricate and has excellent impact strength
and dimensional stability.
Footing and Structural Support -
Structural elements will be designed and
stamped by a structural engineer. Final
structural support design will be developed
during the detail design phase following a
thorough structural analysis. I will obtain
structural stamps and design for weight loads
and safety performance.
BUDGET BREAKDOWN (exterior artwork)
Materials/Fabrication $153,000
Project Consultants $20,000
Transportation $5,000
SitePrep/Installation $25,000
Insurance $3,000
Artist Travel $4,000
Artist Fee $60,000
Project Contingency $30,000
Total $300,000
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INTERIOR ARTWORK CONCEPT
The accompanying interior sculpture is a
vibrant, interactive artwork that glides along
the library curtain wall. The artwork highlights
connections between storybook narratives,
by displaying a customizable network of text
related to various books within the library.
The artwork consists of a series of movable
panels that visitors are able to arrange into
various positions to create their own story.
By giving the visitor freedom to rearranging
the artwork they will be able to create new
visual associations between narratives. The
artwork will speak to diversity, storytelling
and language patterns present within the
library. This concept celebrates the wonderful
association of language by emphasizing the
value of new perspectives and viewpoints
within literature.
The artwork changes with its users and
establishes an informal learning environment
for people of all ages. It reminds the public of
their individual potential by inviting visitors
to construct their own connections between
literary themes.
During the day sunbeams illuminate the
many surface panels creating a soft, diffused
BLESSING HANCOCK | sculpture Interior Artwork
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glow. At night existing lighting will illuminate
the artwork.
The artwork also invites exploration and
discovery through the inclusion of custom
text selected by the local community. These
phrases will be chosen from the libraries
collection and provide a permanent canvas
for the expression of community interest in
literature.
INTERACTIVITY
This interactive artwork will be a popular
destination within the RCCC facility. It will
serve as an iconic element. Visitors are
BLESSING HANCOCK | sculpture Interior Artwork
encouraged to push, pull and organize the
panels into new variations.
COMMUNITY ENGAGEMENT
I will work closely with the library staff on
this engagement opportunity to ensure the
text fully represents the values of the RCCC.
Through participation in this process the local
community will feel connected to the artwork
and understand their contribution. Visitors
will enjoy reading the words and phrases on
the many surfaces. There are many directions
this community engagement could take, from
hands-on workshops, to a social media outlet,
to an opening ceremony gala. 236 of 340
SITE INTEGRATION
I have integrated the sculpture into the
library/lobby curtain wall, exact location is
open for discussion. The sculpture is arranged
along bypassing tracks that are anchored to
framing above the glass curtain wall and also
attached to the window mullions. The top
rack and roller assembly will be attached at
16” on center to transfer the loads uniformly.
This positioning allows for easy interaction
with the artwork, and takes advantage of
the existing exterior and interior lighting to
illuminate the panels.
WEIGHT
Estimated weight will be approx. 30-
40lb per lineal foot. Final weight will be
determined during the detail design phase.
Structural support and anchoring systems
will be designed for final weight loads and
safety performance by a licensed structural
engineer.
DIMENSIONS
50’ L x 6’ H x 3.8’ W
BLESSING HANCOCK | sculpture Interior Artwork
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MATERIALS
Artwork Panels - Varia EcoResin from 3Form,
1/2” thickness is a copolyester resin with a
custom designed interlayer. Incorporates
40% pre-consumer recycled content and is
GREENGUARD® Indoor Air Quality Certified.
Customized translucency and transparency.
Over10,000 color options to choose from.
High impact strength and temperature
resistance. Bypassing Tracks and Hardware -
fine-tune adjustability, precision engineered
bearings, matte silver-white finish.
BLESSING HANCOCK | sculpture Interior Artwork
BUDGET BREAKDOWN (interior artwork)
Materials/Fabrication $46,000
Project Consultants $8,000
Transportation $4,000
SitePrep/Installation $9,000
Insurance $1,000
Artist Travel $1,000
Artist Fee $20,000
Project Contingency $10,000
Total $100,000
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OVERALL INSTALLATION
Both artworks will be fairly straightforward to
install as it uses standard construction
techniques. I have experience with complex
installations and would coordinate logistics
with my contractor and the project team.
OVERALL SCHEDULE
Jan 2019 - Contract Start Date
Feb - June 2019 - Design Development
July - Oct 2019 - Fabrication
Nov 2019 - Installation
OVERALL MAINTENANCE PLAN
I have chosen materials that are well proven
in high traffic areas. Using straightforward
construction techniques my artwork will be
durable and low maintenance. The physical
portion of my concepts require little to no
maintenance. Many aspects of the concepts
will be modular so that if one section gets
damaged due to vandalism that portion can be
easily replaced.
The exterior work will contain discrete access
hatches to allow for inspection of interior
and ease of maintenance. In approximately
ten years, the LED lighting may need to
be updated. At that time, the client can
contact the artist or fabricator to purchase
a replacement light, or purchase an off-the-
shelf fixture, full fixture specs will be provided.
Lighting fixture components can be replaced
by contacting a local electrician or project team
equivalent.
The exterior artwork can be power-washed or
spot cleaned with several common cleaning
agents.
The Varia Ecoresin panels can be cleaned with
warm water and several common cleaning
solutions. As part of this public art contract I will
create a thorough project manual that covers
materials and maintenance of the artwork. I will
leave this with the client following installation.
BLESSING HANCOCK | sculpture Interior and Exterior Artwork
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BLESSING HANCOCK | sculpture Interior and Exterior Artwork
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For City Council Meeting of May 28, 2019 Item A11
Business of the City by Motion: Sole-source Street Light Fixture Repairs
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Director
Edgar Cano, Public Service Bureau Chief
Subject: Sole-source Purchase: Street Light Fixture Repairs
Date: May 28, 2019
Recommended Action:
Staff recommends the City Council authorize the City Manager to approve an
agreement for the sole-source repair of: 164 – Tallmadge Induction lighting units; and
57 – Induction Davit fixtures with Elcast Lighting (815 S. Kay Avenue, Addison, IL,
60101) in the amount of $42,424.
Funding Source:
Funding for this purchase will come from the Capital Improvement Program 2019
General Obligation Bond (Account 415.40.4119.65515-419022), which has a FY 2019
budget of $210,000 for lighting and pavement marking projects. The remaining balance
in the account is $129,000.
Livability Benefits:
Built Environment: Provide compact and complete streets and neighborhoods
Climate & Energy: Improve energy and water efficiency
Health & Safety: Enhance resiliency to natural & human hazards
Summary:
In 2003, the City Council awarded Elcast Lighting the contract to produce the Induction
lighting units for the upgrade of 4,200 Tallmadge street lights. The upgrade project
consisted of Elcast supplying the lighting units and City staff installing them in the
existing Tallmadge street lights. The total upgrade project lasted 4 years. In 2011, the
City began installing induction davit fixtures on streets such as Green Bay Road,
Simpson Street and Dodge Avenue. Over the past 11 years, Elcast Lighting has been
responsible for assisting in the repair of many of the City’s lighting units and fixtures. A
program started in the 2017/2018 winter utilized the overnight snow command staff to
patrol the entire City, recording any street light outages they saw. This program was
Memorandum
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continued into the 2018/2019 winter. The lists of outages from the overnight snow
command staff were then forward to Traffic Operations for repairs. Traffic Operations
relies on 311’s from residents or other Departments to report street light outages and
does not have designated night patrolling staff. The outages found by the snow night
staff was much larger than normally reported to Traffic Operations and consequently the
number of Induction units and fixtures that need repair is more than anticipated. Elcast
Lighting has held their repair costs to the same as last year and propose to repair 164 of
the Tallmadge lighting units and 57 of the induction davit fixtures for a total cost of
$42,424. The winter night patrols performed the last two winters have been very
successful in capturing many street light outages that normally would not have been
found or reported. It is anticipated that this program will be continued each winter.
Legislative History:
In 2003 City Council awarded Elcast Lighting the contract to produce the Induction
lighting units that are currently used in the City’s 4200 Tallmadge street lights
Attachments:
Elcast Lighting Quote
242 of 340
Number:Date:
Quote ToTo
Fax:Ph:
Terms Ship Via Salesperson
Quantity Description
CITY OF EVANSTON
PUBLIC WORKS ADMINSTN
2100 RIDGE AVE
EVANSTON, IL 60201
United States of America
CITY OF EVANSTON-ATTN: TOM TWIGG
2100 RIDGE AVE
EVANSTON, IL 60201
United States of America
Unit Price Amount
Net 30 days BEST WAY
(847) 866-2922 (847) 448-8118
Quote
Fax:630-543-5390Ph:
Elcast Lighting
815 S. Kay Avenue
Addison, IL 60101
United States of America
SLS999
19-9995919 08-May-19
Rev:Part:
Line:Expiration Date:07-Jul-19
200WINDUCTIONROADWAY
001
200W INDUCTION ROADWAY
REFURBISHED
$260.00 $14,820.00 57 each
/ ea
Rev:Part:
Line:Expiration Date:07-Jul-19
165WINDUCTIONNEWGEN
002
165WINDUCTION-NEWGEN
REFURBISHED
$273.00 $13,104.00 48 each
/ ea
Rev:Part:
Line:Expiration Date:07-Jul-19
EV2NREF80WIND110300
003
EV-2N-REF-80WIND-110-300V
REFURBISHED
$125.00 $14,500.00 116 ea
$42,424.00 Total:
QUOTATION IS VALID FOR 30 DAYS.
ORDERS ARE SUBJECT TO ELCAST TERMS AND CONDITIONS.
Page 1 of 1
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For City Council Meeting of May 28, 2019 Item A12
Business of the City by Motion: Evanston Great Merchants Grant Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Paul Zalmezak, Economic Development Division Manager
Paulina Martínez, Assistant to the City Manager
Katie Boden, Economic Development Specialist
Subject: Evanston Great Merchants Grant Program
Date: May 23, 2019
Recommended Action:
Staff recommends City Council approval to provide financial assistance through the
Great Merchants Grant Program, for an amount not to exceed $10,940, to the following
Evanston business districts:
Noyes Business District - $10,000
West Village Business Association - $940
Funding Source:
Staff recommends utilizing the Economic Development Business District Improvement
Program (Account 100.21.5300.65522). The approved 2018 Fiscal Year Budget
allocated $150,000 to this account. To date, $93,411.05 has been spent from this
account, leaving $56,588.95 available for expenditure.
Summary:
The May 22, 2019 Economic Development Committee meeting was cancelled due to
lack of a quorum. Given the time-sensitive merchant requests, Economic Development
staff brings these funding requests to the Administration and Public Works Committee.
Staff received two funding requests for services through the Evanston Great Merchants
Grant program totaling $10,940. The Noyes Business District has not previously
requested funding within the last three years. West Village Business Association was
approved for $5,520 in February, 2019. Business Districts are eligible to receive up to
$10,000.
On March 12, 2019, City Council approved a $31,600 contract with Herrera Landscape
to provide landscaping services to the business districts. Staff recommends a change
Memorandum
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2
order of $6,570 to the original contract (PO 2019-229) to include the additional
requested services.
The applications received include a wide range of services to improve the business
districts. The information below provides a summary of each service request.
Noyes Business District
The Noyes Business District requested funds for the following projects:
Activity Amount
New planters, 12 $2,580
3 Seasonal rotations for 12 planters $3,060
Streetscaping including benches, bike racks, and signage $4,360*
Total Request $10,000*
*Up to this amount. Staff is working with Public Works to determine eligibility, cost, and
placement of streetscaping activities.
These activities are considered business district staples and eligible under the
Enhancement of the Physical Environment, and Neighborhood Promotion Project
Eligibility Criteria of the Great Merchants Grant. Following staff review, Noyes Business
District was found to be in good standing under the guidelines of the Great Merchants
Grant and is eligible to receive the requested services.
West Village Business Association
The West Village Business Association requested funds for the following projects:
Activity Amount
New planters, 2 $430
3 seasonal rotations for 14 planters $510
Total Request $940
These activities are considered business district staples and eligible under the
Enhancement of the Physical Environment, and Neighborhood Promotion Project
Eligibility Criteria of the Great Merchants Grant. Following staff review, the West Village
Business Association was found to be in good standing under the guidelines of the
Great Merchants Grant and is eligible to receive the requested services.
Discussion:
Evanston’s Great Merchants Grant Program is designed to provide small gran ts,
ranging up to $10,000 to Evanston’s small business/merchant associations to pursue
projects that address at least one of three core areas: Enhancement of Physical
Environment, Neighborhood Promotion, and Technical Assistance. The funding
recommendations in this request vary by business district as each district has individual
priorities.
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3
Attachments
- Business District Application
- Quote from Herrera Landscape & Snow Removal
--------------------------------- Estimate ---------------------------------
8836 Lincolnwood Dr.
Evanston, IL 60203 US
(847) 679-5622
Estimate #: 1098
Date: 05/14/2019
----------------------------------------------------------------------------
Address:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
----------------------------------------------------------------------------
Activity Activity Qty Rate Amount
• 14-30in. Containers Landscape 1 3,000.00 3,000.00
purchased by Herrera
Landscape
•Summer Installation Landscape 1 3,570.00 3,570.00
•Fall Installation
•Winter Installation (
Each season is 1,190.00
per rotation) (85.00 per
pot installed)
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Q1 Have you read the Evanston Great Merchant Grant
guidelines?
Yes
Q2 Do you represent a:Business
District
Q3 Business District Name
Noyes
Q4 Contact
Name Tania Ruiz
Company Tomate Fresh Kitchen
Address 914 1/2 Noyes St
City/Town Evanston
State/Province IL
ZIP/Postal Code 60201
Country US
Email Address tomatefreshkitchen@gmail.com
Phone Number 773-757-3322
Q5 How many members are part of your business district?
13
Q6 Does your organization collect membership dues?No
#10#10
COMPLETECOMPLETE
Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link)
Started:Started: Friday, May 03, 2019 3:07:14 PMFriday, May 03, 2019 3:07:14 PM
Last Modified:Last Modified: Friday, May 03, 2019 3:38:05 PMFriday, May 03, 2019 3:38:05 PM
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Page 1: Intro
Page 2: Business District Information
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2019 Great Merchant Grant
247 of 340
Q7 What is the amount collected annually from members?
na
Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.)
no formal membership
Q9 Please provide your organization's FEIN
na
Q10 If your organization has an annual budget, please upload it
Noyes St Businesses - Sheet1.pdf (25.2KB)
Q11 Please provide the current list of your members
Noyes St Businesses - Sheet1.pdf (25.2KB)
Q12 NEW PLANTERS Yes
Q13 Indicate number of planters and their sizes
12-15
Q14 Location(s) where new planter(s) are to be installed
Noyes St between Maple and Sherman
Q15 SEASONAL ROTATIONS Yes
Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you
are requesting in your final numbers)
all
Q17 Indicate number of desired seasonal rotations 4
rotations
Page 3: Business Districts - Infrastructure Improvements
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2019 Great Merchant Grant
248 of 340
Q18 Indicate which seasons are being requested Spring 2019,
Summer 2019,
Fall 2019,
Winter 2019
Q19 BENCH Yes
Q20 Please indicate number of benches desired
4
Q21 Location(s) for desired bench(es)
north side of Noyes just west of the cta station
Q22 GARBAGE/RECYCLING CAN Yes
Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage)
1
Q24 Location(s) for desired can(s)
Next to benches
Q25 BIKE RACK Yes
Q26 Indicate number of desired bike racks
4
Q27 Location(s) for desired back rack(s)
in front of 824 Noyes and in front of 914 Noyes
Q28 SIDEWALK REPLACEMENT (SLABS)No
Q29 Indicate number of desired slabs
na
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2019 Great Merchant Grant
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Q30 Location(s) for desired slab(s)
na
Q31 LIGHT POLE BANNERS No
Q32 Will you need brackets and installation?No
Q33 Do you have a design or will you need graphic
design assistance?
Respondent skipped this question
Q34 If you have a design, please indicate the total
number of designs
Respondent skipped this question
Q35 Please upload all of your designs in one single PDF
file
Respondent skipped this question
Q36 Indicate number of desired banners and their sizes Respondent skipped this question
Q37 Location(s) for desired banners Respondent skipped this question
Q38 PUBLIC ART Respondent skipped this question
Q39 Please specify type of art Respondent skipped this question
Q40 Location(s) for desired public art Respondent skipped this question
Q41 BROCHURES No
Q42 Do you have a design or will you require graphic
design assistance?
Respondent skipped this question
Q43 DISTRICT EVENT POSTERS No
Q44 Do you have a design or will you require graphic
design assistance?
Respondent skipped this question
Page 4: Business Districts - Marketing & Promotion
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2019 Great Merchant Grant
250 of 340
Q45 Please upload your design, if you have one Respondent skipped this question
Q46 50/50 ADVERTISEMENT PURCHASES Respondent skipped this question
Q47 Advertisement document Respondent skipped this question
Q48 SIDEWALK POWER WASHING No
Q49 Frequency desired Respondent skipped this question
Q50 Location(s) where sidewalk power washing is
desired
Respondent skipped this question
Q51 PLANTER WATERING AND FERTILIZATION No
Q52 Indicate number of planters to be watered and
fertilized
Respondent skipped this question
Q53 Other services. Please be specific.
Options for signage other than pole banners
Q54 Other Services - Quotes.Respondent skipped this question
Q55 Affinity Group Name Respondent skipped this question
Q56 Contact Respondent skipped this question
Q57 How many members are part of your organization?Respondent skipped this question
Q58 Describe the type of businesses your organization
serves
Respondent skipped this question
Page 5: Business Districts - General Maintenance
Page 6: Business Districts - Other Services
Page 7: Affinity Group Information
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2019 Great Merchant Grant
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Q59 Does your organization collect membership dues?Respondent skipped this question
Q60 What is the amount collected annually from
members?
Respondent skipped this question
Q61 List other ways that businesses may attain
membership (i.e. in-kind services for membership, etc.)
Respondent skipped this question
Q62 Please provide your organization's FEIN Respondent skipped this question
Q63 If your organization has an annual budget, please
upload it
Respondent skipped this question
Q64 Please provide the current list of your members Respondent skipped this question
Q65 Indicate amount requested Respondent skipped this question
Q66 Type of project Respondent skipped this question
Q67 Budget and quotes Respondent skipped this question
Page 8: Affinity Groups - Menu
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2019 Great Merchant Grant
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For City Council Meeting of May 28, 2019 Item A13
Business of the City by Motion: CNSCVB Funding Request
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Paul Zalmezak, Economic Development Division Manager
Subject: Approval of Funding for Chicago’s North Shore Convention and Visitors
Bureau (CNSCVB) FY 2019
Date: May 23, 2019
Recommended Action:
Staff recommends City Council authorize funding for Chicago’s North Shore Convention
and Visitors Bureau (CNSCVB) in the amount of $83,609 for a period commencing July
1, 2019 through June 30, 2020.
Funding Source:
Economic Development Fund’s Economic Development Partnership Account (Account
100.21.5300.62659). The City Council approved $147,000 in the 2019 budget with a
commitment of $50,000 to Downtown Evanston for maintenance contract
reimbursements. To date, $12,500 has been distributed, leaving a balance of $134,500.
Summary:
The May 22, 2019 Economic Development Committee meeting was cancelled due to
lack of a quorum. Therefore, Economic Development staff brings this funding request to
the Administration and Public Works Committee.
CNSCVB is the certified convention and visitor bureau currently representing Evanston,
Glenview, Winnetka, Wheeling, Prospect Heights, Northbrook, Skokie and Glencoe.
The annual budget for the CNSCVB is approximately $1.857 million; Evanston’s
contribution is 4.5% percent of the overall budget.
The group’s primary mission is to attract group and individual business and leisure
travelers to these communities. CNSCVB works closely with the local hotels, the
Evanston Chamber of Commerce, Downtown Evanston, the Main Dempster Mile, and
other business districts to accomplish this mission.
The attached materials summarize the CNSCVB’s request and provide additional
information on the incremental request.
Memorandum
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Attachments:
CNSCVB Cover Letter and Presentation
254 of 340
May 20, 2019
Paul Zalmezak
Economic Development Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Dear Paul,
On behalf of Chicago’s North Shore Convention and Visitors Bureau (CNSCVB), I am writing you
requesting that the City of Evanston renew its membership with our organization. The annual
fee for the City of Evanston’s membership for our upcoming fiscal year will be $83,609.00.
I believe that the work of the CNSCVB has benefitted the hotels, attractions, retail merchants,
and restaurants of the city and hope that we can continue our work in our current fiscal year
(July 1, 2019 – June 30, 2020) representing the City of Evanston.
Please let me know if you need anything else or have any questions.
Thank you for your consideration,
Gina Speckman
Executive Director
255 of 340
For City Council Meeting of May 28, 2019 Item A14
Business of the City by Motion: HSIP Grant Application to IDOT for the Ridge
Avenue Intersections Improvements
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Resolution 55-R-19 for Highway Safety Program Grant Funds for Ridge
Avenue Intersections Improvements
Date: May 16, 2019
Recommended Action:
Staff recommends City Council adopt Resolution 55-R-19 authorizing the City Manager
to apply for Highway Safety Improvement Program (HSIP) Grant Funds from Illinois
Department of Transportation (IDOT) for intersection improvements at Ridge & Oakton,
Ridge & Main, Ridge & Greenleaf, Ridge & Dempster, Ridge & Lake, Ridge & Davis and
Ridge & Church.
Funding Source:
The estimated total design and construction cost of the Ridge Avenue Intersection
Improvements Project is $860,000, of which $700,000 would be funded by HSIP Grant
funds and the remaining $160,000 from the City. The City portion is funded from the
Ridge Avenue signal study (Account 415.40.4119.62145 – 419008) which has a total
FY 2019 Budget of $175,000.
Livability Benefits:
Built Environment: Provide compact and complete streets
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Promote healthy, active lifestyles
Climate & Energy: Reduce greenhouse gas emissions
Background:
The Illinois Department of Transportation is requesting candidate projects for the HSIP
grant funds from local municipalities and county highway departments. The goal of
HSIP program is to reduce traffic fatalities and serious injuries on public roads. Fatal
and serious injury crashes associated with roadway departure, intersections, and
pedestrians are high priority emphasis areas based on the current Illinois Strategic
Memorandum
256 of 340
Highway Safety Plan. The projects with specific safety strategies that offer significant
benefit to the reduction of fatal and serious injury crashes will have the higher priority for
funding.
The Ridge Avenue Corridor is a major north-south arterial that carries not only local
traffic, but also traffic commuting through Evanston from other North Shore communities
to the City of Chicago. The average daily traffic on Ridge Avenue is estimated at 15,000
to 20,000. The average daily traffic on the major side streets is estimated at 5,000 to
12,000. There are many safety concerns related to the Ridge Avenue traffic, both by
resident complaint and by staff (Police and Public Works/Engineering). This HSIP Grant
Funding request pertains only to major signalized intersections located in the section of
the Ridge Avenue corridor between Church Street and Howard Street, where there is a
significant documented accident history. Improvements developed and funded as part of
this grant will be focused at these intersections only.
Attachments:
Location Map
Resolution 55-R-19
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17003500260017001800900190090021002300210040038003700Ridge Avenue Intersection Improvement_051719 05/17/19
Ridge Avenue Intersection Improvements
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125 Miles
Proposed Intersection Improvements
258 of 340
5/13/2019
5/15/2019
55-R-19
A RESOLUTION
Authorizing the City Manager to Submit a Grant Application for
Highway Safety Improvement Funds to the Illinois Department of
Transportation for Intersection Improvements along Ridge Avenue
WHEREAS, the Highway Safety Improvement Program (“HSIP”) program,
is a State grant program operated by the Illinois Department of Transportation (IDOT) in
partnership with local governments, interest groups, and citizens, designed to enhance
the transportation safety and goal of achieving a significant reduction in traffic fatalities
and serious injuries on all local public roads; and
WHEREAS, HSIP funding can be requested to support projects that will
mitigate transportation safety issues related to injury crashes associated with roadway
departure, intersections, and pedestrians safety are high priority; and
WHEREAS, the HSIP Program funds ninety percent (90%) of the subject
project cost for all phases and the remaining ten percent (10%) must be matched by the
respective program participant for the payment of design/ construction engineering and
construction costs; and
WHEREAS, the City is desirous to submit a HSIP application for the
design and construction of the intersection improvement project at Ridge Avenue and
Oakton Street; Ridge Avenue and Main Street; Ridge Avenue and Greenleaf
Street; Ridge Avenue and Dempster Street; Ridge Avenue and Lake Street; Ridge
Avenue and Davis Street and Ridge Avenue and Church Street (hereinafter referred to
as the “Project”); and
259 of 340
55-R-19
~2~
WHEREAS, the total Project cost for both design engineering and
construction cost is estimated to be eight hundred and sixty thousand dollars
($860,000.00) and the City seeks to apply to IDOT for seven hundred thousand dollars
($700,000.00) of HSIP funds for the Project and the City’s match portion for the Project
will be one hundred sixty thousand dollars ($160,000.00) for both design, construction
engineering and construction;
WHEREAS, the City Council has determined that it is in the best interests
of the City to execute the aforementioned resolution for certain Street Improvements,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to submit an
application for Highway Safety Improvement Funds to IDOT.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions with HSIP and IDOT deemed necessary.
SECTION 3: That this Resolution 55-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
260 of 340
For City Council Meeting of May 28, 2019 Item A15
Resolution 54-R-19, SWANCC Board Appointment
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Michelle L. Masoncup, Corporation Counsel
Subject: Resolution 54-R-19, Appointing a Director and Alternate Director to the Solid
Waste Agency of Northern Cook County
Date: May 14, 2019
Recommended Action:
Staff recommends City Council adoption of Resolution 54-R-19 appointing Mayor Hagerty as
Director on the Board of Directors of the Solid Waste Agency of North Cook County and City
Manager Wally Bobkiewicz as the Alternate Director.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
The Solid Waste Agency of Northern Cook County (“SWANCC”) is governed by a Board of
Directors comprised of one director elected by each member municipality. Each municipality
also elects one or more alternate directors; however, each municipality may only cast one vote
when appropriate at Board meetings, regardless of whether both the director and any alternates
are present.
The Board of Directors establishes general policies of SWANCC, makes all appropriations,
approves contracts for solid waste disposal and all project use agreements, adopts resolutions
providing for the issuance of bonds or notes by the SWANCC, adopts by-laws, rules and
regulations and exercises these powers and duties as outlined in the SWANCC By-Laws.
Attachments:
Resolution 54-R-19
Memorandum
261 of 340
54-R-19
A RESOLUTION
Appointing a Director and Alternate Director to the
Solid Waste Agency of Northern Cook County
WHEREAS, the City of Evanston is a member of the Solid Waste Agency of
Northern Cook County (“the Agency”); and
WHEREAS, pursuant to the Agency Agreement that established the
Agency, the City is entitled to appoint one (1) or more Directors to the Board of Directors
of the Agency,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the Evanston City Council hereby appoints Stephen H.
Hagerty, Mayor, as its Director on the Board of Directors of the Agency and appoints
Walter J. Bobkiewicz, City Manager, as its Alternate Director, in each case for a term
expiring on April 30, 2021, or until her or his successor is appointed.
SECTION 2: That this Resolution 54-R-19 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
262 of 340
For City Council Meeting of May 28, 2019 Item A16
Ordinance 37-O-19 Authorizing the City Manager to Execute a Sale Contract for City
Owned Real Property at 1824 Emerson Street
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Manager
Subject: Ordinance 37-O-19, Authorizing the City Manager to Execute a Sale
Contract for City Owned Real Property located at 1824 Emerson Street to
Evanston Township High School District No. 202
Date: May 28, 2019
Recommended Action:
Staff recommends approval of Ordinance 37-O-19 authorizing the City Manager to
execute a sale contract for City-owned real property located at 1824 Emerson Street to
Evanston Township High School District No. 202 (“ETHS”) for affordable housing. A
two-thirds majority is required for adoption of this ordinance.
Livability Benefits:
Built Environment: Support housing affordability, and provide compact and complete
streets and neighborhoods
Equity & Empowerment: Ensure equitable access to community benefits, support quality
human service programs, and support poverty prevention and alleviation
Summary:
Ordinance 37-O-19 authorizes the sale of 1824 Emerson Street according to the terms
of the Intergovernmental Agreement between the City of Evanston and Evanston
Township High School (ETHS) District No. 202 regarding the Affordable Housing
Program as the site of a residential home that will be constructed in ETHS’ Geometry In
Construction class in the 2019-2020 school year. Ordinance 37-O-19 authorizes the
City Manager to negotiate the sale of 1824 Emerson Street to ETHS for the sum of
$1.00. ETHS will pay closing costs, per the terms of the Purchase and Sale Agreement.
Ordinance 36-O-19 authorizing the City Manager to negotiate the sale of City-owned
real property located at 1824 Emerson Street to Evanston Township High School
District No. 202 was approved by City Council on May 13, 2019. Ordinance 37-O-19 is
necessary to complete the procedural requirements outlined for the sale of City-owned
real property per Section 1-17-4-2 of the City Code.
Memorandum
263 of 340
Attachments:
Ordinance 37-O-19, Authorizing the City Manager to Execute a Sale Contract for
City Owned Real Property located at 1824 Emerson Street to Evanston
Township High School District No. 202
Purchase and Sale Agreement between the City of Evanston and Evanston
Township High School District No. 202
264 of 340
4/3/2019
37-O-19
AN ORDINANCE
Authorizing the City Manager to Execute a Sale Contract for
City Owned Real Property located at 1824 Emerson Street to
Evanston Township High School District No. 202
WHEREAS, the City of Evanston owns real property located at 1824
Emerson Street, Evanston, Illinois, 60201 and legally described in Exhibit A, attached
hereto and incorporated herein by reference (the “Subject Property”); and
WHEREAS, the City acquired the Subject to implement the
Intergovernmental Agreement for Affordable Housing Agreement (“Agreement”) dated
February 11, 2018 by and between the City and Evanston Township High School District
No. 202 (ETHS); and
WHEREAS, ETHS will construct a home through the Geometry in the
Classroom program and the home will be relocated to the Subject Property; and
WHEREAS, the City Council of the City of Evanston has determined that
ownership of the aforesaid Subject Property is no longer necessary, appropriate, required,
or in the best interests of the City of Evanston and seeks to sell the Subject Property to
ETHS to further implement terms of the Agreement for affordable housing; and
WHEREAS, pursuant to Ordinance 36-O-19, the City Council, by a vote of at
least two-thirds (⅔) of the elected Aldermen then holding office, did direct the City Manager
to negotiate the sale of 1824 Emerson Street; and
WHEREAS, pursuant to Ordinance 36-O-19, the City Manager has
negotiated the sale of the Subject Property; and
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37-O-19
~2~
WHEREAS, the City Manager recommends that the City Council hereby
approve the sale of the Subject Property, with the City as Seller and ETHS as Buyer; and
WHEREAS, the City Council hereby finds and determines that the best
interests of the City of Evanston and its residents will be served by conveying the Subject
Property, on terms consistent with the Sale Agreement for Real Estate, attached hereto
as Exhibit B and incorporated herein by reference (hereinafter, the “Agreement”); and
WHEREAS, as required by Section 1-17-4-2-(B) of the Evanston City Code,
2012, as amended (the “City Code”), a Notice of Intent to Sell Certain Real Estate, was
published in the Evanston Review, a newspaper in general circulation in the City of
Evanston, on May 9, 2019, neither less than fifteen (15) nor more than thirty (30) days
before the date on which the City Council considered adoption of this ordinance authorizing
the sale of the Property,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council of the City of Evanston hereby approves the
negotiated sale of the Subject Property with the City as Seller and ETHS as Buyer.
SECTION 3: The City Manager is hereby authorized and directed to sign,
and the City Clerk is hereby authorized and directed to attest, the Agreement, pursuant to
the terms of which the Subject Property shall be conveyed. The City Manager is further
authorized to negotiate any changes or additional terms and conditions with respect to the
sale of the aforesaid Subject Property as the City Manager may deem fit and proper.
266 of 340
37-O-19
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SECTION 4: The City Manager and the City Clerk, respectively, are hereby
authorized and directed to execute, attest, and deliver such other documents, agreements,
and certificates as may be necessary to effectuate the sale herein authorized.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 7: If any provision of this ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications hereof that can be given effect without the
invalid provision or application, and each invalid application hereof is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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37-O-19
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EXHIBIT A
LEGAL DESCRIPTION
THE EAST 16 AND 2/3 FEET OF LOT 1 AND THE WEST 16 AND 2/3 FEET OF LOT 2
IN BLOCK 2 IN MERILL LADD’S SECOND ADDITION TO EVANSTON IN THE WEST
HALF OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD
PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS.
COMMON ADDRESS: 1824 Emerson St., Evanston, IL 60201
PERMANENT INDEX NUMBERS: 10-13-214-002-0000
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37-O-19
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EXHIBIT B
Sale Agreement of Real Estate
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PURCHASE AND SALE AGREEMENT
THIS PURCHASE AND SALE AGREEMENT (“Agreement”) is made as of the date the
last party signs this Agreement (the “Effective Date”), and is by and between the City of
Evanston, an Illinois home rule unit of government located in Cook County, Illinois (“Seller”),
and Board of Education of Evanston Township High School District No. 202, City of Evanston,
Cook County, Illinois (“Purchaser”).
WITNESSETH:
WHEREAS, Seller is the owner of that certain property commonly known as 1824
Emerson Street, Evanston, Illinois and more particularly described on Exhibit A attached hereto
and made a part hereof (the “Property”); and
WHEREAS, the Seller desires to convey the Property to Purchaser,
NOW, THEREFORE, for and in consideration of the promises and of the mutual
covenants and agreements hereinafter set forth, the parties agree to the terms of this Agreement,
which reads in its entirety as follows:
1. Agreement to Purchase. Purchaser agrees to purchase and Seller agrees to sell and
convey or cause to be conveyed to Purchaser, or its designee, by Special Warranty Deed (the
“Deed”), good and merchantable title to the Property at the price and subject to the terms,
conditions and provisions hereinafter set forth. The Deed shall be substantially in the form
attached hereto as Exhibit B.
2. Purchase Price. Purchaser agrees to pay and Seller agrees to accept as the purchase price
the sum of $1.00 (“Purchase Price”) payable at closing.
3. Survey. Seller will not be providing a survey and the Buyer may obtain one at its own
cost and expense.
4. Taxes.
(a) Taxes for Years Prior to Closing. Seller will pay in full all general real property
taxes that are levied with respect to the Realty for tax years prior to the year of closing.
(b) Tax Challenges. If any tax challenge is ongoing with respect to the Realty for
general real estate taxes levied for any tax years prior to the year of Closing, Seller will
receive the full benefit of any refund arising out of such tax challenge. If any tax
challenge commenced by Seller results in a reduction in taxes for the general real estate
taxes levied for the year of Closing, the parties shall re-prorate taxes for the year of
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Closing upon receipt of the actual tax bill or adjusted tax bill. This Section 9(b)
expressly survives Closing.
(c) Taxes for Current Year of Closing. All general real property taxes that are levied
with respect to the Realty for the year of Closing will be prorated at the rate of 105%
between Buyer and Seller as of the business day immediately prior to the Closing Date.
If the precise amount of taxes levied for the year of Closing cannot be determined, then
the proration shall be computed on the basis of the lesser of (i) the taxes on the Realty
levied for the immediately preceding tax year; or (ii) an amount equal to the taxable
valuation, if available, of the Property in the year of Closing multiplied by the prior tax
year’s total tax rate.
5. Title Policy.
(a) At Purchaser’s expense, Purchaser shall obtain a title commitment (the
“Commitment”) with respect to the Property. The Commitment shall establish that the
Property is clear of all liens and encumbrances whatsoever, except for general real estate
taxes not due and payable, covenants, conditions, restrictions and other matters of record.
If the Commitment discloses unpermitted exceptions, Seller may elect, within 30 days
after the date of delivery thereof, to have such exceptions removed from the Commitment
or to have the title insurance company commit to insure against loss or damage that may
be occasioned by such exceptions. If at the end of said 30-day period Seller fails to have
the unpermitted exceptions removed or insured against, Purchaser may elect, upon notice
to Seller within ten days after expiration of the 30-day period, to accept title as it then is.
If Purchaser does not elect to accept title as it then is, Purchaser shall have the right to
terminate this Agreement and will have no obligation to acquire the Property.
(b) Purchaser shall, at Purchaser’s expense, obtain a title insurance policy by Chicago
Title Insurance Company through its agent, Greater Illinois Title Company, or another
title company acceptable to Purchaser (“Title Insurer”), dated as of the date Closing (as
hereinafter defined) in a nominal amount with extended coverage over the general
exceptions, free and clear of all liens and encumbrances whatsoever, except for general
real estate taxes not due and payable, covenants, conditions, restrictions and other matters
of record shown on the title commitment and those additional matters approved by
Purchaser (the “Permitted Exceptions”).
(c) The title commitment shall be conclusive evidence of good and merchantable title
as therein shown as to all matters insured by the policy, subject only to the exceptions as
therein stated. Seller shall also furnish Purchaser an affidavit of title in customary form
covering the date of Closing and showing title in Seller subject only to the Permitted
Exceptions.
6. Representations.
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(a) Seller’s Representations. As an inducement to Purchaser to enter into this
Agreement Seller hereby represents to Purchaser and agrees as follows:
(i) Seller has the right, power and authority to sell the Property, subject to the
terms and conditions provided for in this Agreement, and to execute, deliver and
perform its obligations under this Agreement and all other instruments,
conveyances and documents to be executed and delivered in connection with the
transaction contemplated herein. This Agreement and all other documents
executed and delivered, or to be executed and delivered by Seller in connection
with this Agreement have been, or at the appropriate time will be, duly executed
and delivered and constitute or, upon such execution and delivery will constitute,
the legal, valid and binding obligations of Seller, enforceable in accordance with
the respective terms and provisions. No consent or approval of any person, firm,
corporation or governmental authority is required to be obtained by Seller in order
for Seller to enter into this Agreement.
(ii) To the best of Seller’s knowledge, there exists no action, suit, litigation or
proceeding affecting the Property to which Seller is a party, and to the knowledge
of Seller, there is no such action, suit, litigation or proceeding threatened.
(iii) Seller is not a “foreign person” as defined in Section 1445 of the Internal
Revenue Code and is therefore exempt from the withholding requirements of said
Section. Seller shall furnish Purchaser at Closing the exemption certification set
forth in said Section.
(b) Purchaser’s Representations. As an inducement to Seller to enter into this
Agreement Purchaser hereby represents to Seller and agrees as follows:
(i) Purchaser has the right, power and authority to purchase the Property,
subject to the terms and conditions provided for in the Agreement, and to execute,
deliver and perform its obligations under this Agreement and all other
instruments, conveyances and documents to be executed and delivered in
connection with the transaction contemplated herein. This Agreement and all
other documents executed and delivered, or to be executed and delivered by
Purchaser in connection with this Agreement have been, or at the appropriate time
will be, duly executed and delivered and constitute or, upon such execution and
delivery will constitute, the legal, valid and binding obligations of Purchaser,
enforceable in accordance with the respective terms and provisions. No consent
or approval of any person, firm, corporation or governmental authority is required
to be obtained by Purchaser in order for Purchaser to enter into this Agreement.
7. Closing of Sale.
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(a) The Closing (“Closing”) shall take place on or before 90 days after the execution
of this Agreement or such other date mutually agreeable to the parties.
(b) At Closing, each party shall, without further consideration, execute and deliver
such additional instruments as may be reasonably requested by the other party in order to
complete and effectuate the transfer of title and ownership of the Property, provided that
such additional instruments (other than these specifically provided for in this Agreement,
and customary Closing documents) shall not impose cost or liability on any party. This
transaction shall be closed in accordance with the general provisions of the usual form of
New York style escrow agreement then in use by the Title Insurer, the costs of which
escrow shall be paid by Purchaser. Seller shall pay any State, County or other transfer
tax imposed by local ordinance.
8. “As Is” Sale. Purchaser acknowledges that it will have adequate opportunity to inspect
the Property and accepts the risk that any inspection may not disclose all material matters
affecting the Property. SUBJECT ONLY TO THE TERMS OF SECTION 5(a) AND IF
PURCHASER CLOSES THE TRANSACTION CONTEMPLATED HEREUNDER,
PURCHASER AGREES TO ACCEPT THE PROPERTY IN ITS “AS IS” “WHERE IS” AND
“WITH ALL FAULTS” CONDITION AT CLOSING AND THAT PURCHASER IS NOT
RELYING ON ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND
WHATSOEVER, EXPRESS OR IMPLIED, FROM SELLER OR ITS AGENTS OR
BROKERS, OR ANY OTHER PERSON ACTING OR PURPORTING TO ACT ON BEHALF
OF SELLER, AS TO ANY MATTERS CONCERNING THE PROPERTY, INCLUDING
WITHOUT LIMITATION: (i) the quality, nature, adequacy and physical condition and aspects
of the Property, (ii) the quality, nature, adequacy, and physical condition of soils, geology and
any groundwater, (iii) the existence, quality, nature, adequacy and physical condition of utilities
serving the Property, (iv) the development potential of the Property, and the Property’s use,
habitability, merchantability, or fitness, suitability, value or adequacy of the Property for any
particular purpose, (v) the zoning or other legal status of the Property or any other public or
private restrictions on use of the Property, (vi) the compliance of the Property or its operation
with any applicable codes, laws, regulations, statutes, ordinances, covenants, conditions and
restrictions of any governmental or quasi-governmental entity or of any other person or entity,
(vii) the condition of title to the Property (except the deed warranties), or (viii) any other fact or
condition which may affect the Property, including without limitation, the physical condition,
value, economics of operation or income potential of the Property.
9. Brokerage. Purchaser and Seller each represent and warrant to the other that it has had
no dealings with any broker or agent in connection with this Agreement and the subject matter
hereof, and each party agrees to pay, and hold harmless and indemnify the other from and
against, any and all costs, expenses or liabilities for compensation, commissions and other
amounts claimed by any other broker or agent allegedly retained, consulted or employed by such
indemnifying party.
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10. Indemnification. Buyer shall indemnify, defend and hold Seller harmless from and
against any and all losses, claims, actions, liabilities, damages, liens, costs and expenses,
including reasonable attorneys’ fees, incurred by Seller (or its agents, consultants or affiliates)
arising out of or related to (i) any activities upon the Property by Buyer, its agents, contractors
and employees, or (ii) the failure by Buyer to observe or perform any of its covenants,
representations or obligations under this Contract. This Section 13 shall survive the Closing or
termination of this Contract.
11. Miscellaneous.
(a) This Agreement shall be binding upon and shall inure to the benefit of the parties
hereto and to their respective successors and assigns.
(b) This Agreement may be executed in counterparts, each of which shall be an
original, but all of which shall constitute one instrument.
(c) This Agreement (i) contains the entire understanding between the parties hereto
with respect to the transactions contemplated herein; and (ii) may be altered or amended
from time to time only by written instrument executed by both parties hereto.
(d) This Agreement shall be interpreted in accordance with the laws of the State of
Illinois without regard to conflict of law principles. Jurisdiction and venue for all disputes
shall be the Circuit Court located in Cook County, Illinois, or the federal district court for
the Northern District of Illinois.
(e) The provisions of the Uniform Vendor and Purchaser Risk Act of the State of
Illinois shall be applicable to this Agreement.
[Signature Page Follows]
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IN WITNESS WHEREOF, the parties have executed this Agreement this day and year first
written above.
SELLER:
CITY OF EVANSTON,
A Home Rule unit of government
By:________________________________
Print Name: Wally Bobkiewicz
Its: City Manager
PURCHASER:
BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO.
202
An Illinois high school district
By: _________________________________
Print Name: Eric Witherspoon
Its: Superintendent
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Exhibit A
LEGAL DESCRIPTION
THE EAST 16 AND 2/3 FEET OF LOT 1 AND THE WEST 16 AND 2/3 FEET OF LOT 2 IN
BLOCK 2 IN MERILL LADD’S SECOND ADDITION TO EVANSTON IN THE WEST
HALF OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION
13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN
IN COOK COUNTY, ILLINOIS.
COMMON ADDRESS: 1824 Emerson St., Evanston, IL 60201
PERMANENT INDEX NUMBERS: 10-13-214-002-0000
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After recording return to:
Board of Education of ETHS District No. 202
Attn: Mary Rodino
1600 Dodge Avenue
Evanston, IL 60201
SPECIAL WARRANTY DEED
City of Evanston, an Illinois municipal corporation ("Grantor") having an address of 2100 Ridge
Avenue, Evanston, IL 60201, for and in consideration of ONE AND NO/100 DOLLARS ($1.00)
and other good and valuable considerations in hand paid, the receipt and sufficiency of which are
hereby acknowledged, by these presents does grant, convey, bargain, and warrant to Board of
Education of Evanston Township High School District No. 202, Cook County, Illinois
("Grantee") having an address of 1600 Dodge Avenue, Evanston, Illinois, all the following real
property situated in the County of Cook, in the State of Illinois (“Property”), to wit:
SEE EXHIBIT A ATTACHED HERETO AND MADE A PART HEREOF.
Subject to the matters set forth in Exhibit B attached hereto and made a part hereof.
Grantor covenants as follows:
1. The real property is free from all encumbrances made by Grantor.
2. Grantor will warrant and defend the real property hereby conveyed against all lawful
claims and demands of persons claiming by, through or under Grantor, but against no other
person.
Permanent Real Estate Index Number: 10-13-214-002-0000
Address of Real Estate: 1824 Emerson St., Evanston, IL 60201
In Witness Whereof, said Grantor has executed this instrument as of ___________, 2019.
CITY OF EVANSTON
By:___________________________
Wally Bobkiewicz, City Manager
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STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
The undersigned, an Illinois notary public, does hereby certify that _______________________,
personally known to me to be the ___________________ of Grantor, and personally known to
me to be the same person whose name is subscribed to the foregoing instrument, appeared before
me in the County stated above this day in person and severally acknowledged that as such
__________________, he/she signed and delivered the said instrument, and as his/her free and
voluntary act for the uses and purposes set forth therein.
Given under my hand and notarial seal this _____ day of ______________, 2019.
Notary Public
SEND SUBSEQUENT TAX BILLS TO:
Board of Education of Evanston Township High School District No. 202
1600 Dodge Avenue
Evanston, Illinois 60201
278 of 340
EXHIBIT A
LEGAL DESCRIPTION
THE EAST 16 AND 2/3 FEET OF LOT 1 AND THE WEST 16 AND 2/3 FEET OF LOT 2 IN
BLOCK 2 IN MERILL LADD’S SECOND ADDITION TO EVANSTON IN THE WEST
HALF OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION
13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN
IN COOK COUNTY, ILLINOIS.
COMMON ADDRESS: 1824 Emerson St., Evanston, IL 60201
PERMANENT INDEX NUMBERS: 10-13-214-002-0000
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of May 28, 2019 Item A1 7
Ordinance 48-O-19: 4-Way Stop at Brown Avenue and Noyes Street
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Ordinance 48-O-19 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Brown Avenue and Noyes Street
Date: May 16, 2019
Recommended Action:
Staff recommends adoption of Ordinance 48-O-19 by which the City Council would
amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Brown Avenue and Noyes Street.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115) with a budget of $58,000 for FY 2019.
Livability Benefits:
Built Environment: Enhance public spaces and provide complete streets
Health & Safety: Improve emergency prevention and response
Summary:
The Public Works Agency has received a petition for stop signs from residents
expressing concerns about safety due to traffic issues at the intersection Brown Avenue
and Noyes Street. Currently the Brown Avenue traffic is controlled by the stop signs at
the intersection, and the Noyes Street traffic has the free flow. The concerns are
pedestrian and children safety, traffic flow, right of way and visibility. The intersection is
within a few blocks of Kingsley and Haven Schools. The installation of all-way stop
signs would provide gaps in traffic and allow children and other pedestrians to cross the
street in a safer manner. Alderman Revelle supports this recommendation.
Attachment:
Ordinance 48-O-19
Memorandum
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4/30/2019
48-O-19
AN ORDINANCE
Amending Section 10-11-5(D), Schedule V(D)
of the Evanston City Code, “Four-Way Stops”
(Four-Way Stops at Brown Avenue and Noyes Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 10-11-5(D), Schedule V(D), “Four-Way
Stops” of the Evanston City Code of 2012, as amended, is hereby further amended
by adding the following stop to the schedule:
N. & S. and E. & W. traffic at Brown Avenue and Noyes Street
SECTION 2: The findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence
as provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: The ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: Ordinance 48-O-19 shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law.
SECTION 5: That if any provision of this Ordinance 48-O-19 or
application thereof to any person or circumstance is ruled unconstitutional or
otherwise invalid, such invalidity shall not affect other provisions or applications of
this Ordinance 48-O-19 that can be given effect without the invalid application or
provision, and each invalid provision or invalid application of this Ordinance 48-O-19
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48-O-19
~2~
is severable.
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid
City Clerk
Approved as to form:
______________________________
Michelle Masoncup,
Corporation Counsel
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For City Council Meeting of May 28, 2019 Item A18
Ordinance 42-O-19: Authorize the City Manager to Enter into Real Estate
Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Johanna Leonard, Community Development Director
Paul Zalmezak, Economic Development Division Manager
Subject: Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for
Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street
Real Estate, LLC
Date: April 19, 2019
Recommended Action:
Staff recommends City Council adoption of Ordinance 42-O-19, “Authorizing the City
Manager to Enter into a Real Estate Contract with Clark Street Real Estate, LLC for the
Sale of City-Owned Real Property Located at 2222 Oakton Street.” A two-thirds majority
of City Council is required to adopt the ordinance.
Summary:
Staff recommends City Council authorize the City Manager to execute the sales
contract for City-owned property located at 2222 Oakton Street with Clark Street Real
Estate, LLC for the negotiated price of $1,100,000. The appraised value of the property,
based on an appraisal completed October 30, 2018, is $870,000. Within the contract,
the following key conditions related to this project are included:
● Clark Street will have 180 days upon approval of contract to conduct due
diligence, obtain zoning approvals, and building permits.
● Closing of the sale of the property will be scheduled after zoning entitlements and
site plan approvals.
● Clark Street must complete “post-closing obligations” that include acquiring a
building permit and renovating the existing structure on the Subject Property into
a recreational athletic facility known as a “climbing gym”. This must be completed
within 24 months of closing. In the event these do not occur within 24 months,
the property shall automatically revert to the City.
Memorandum
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● The City has the right of first refusal for the space if First Ascent Climbing &
Fitness (the proposed tenant for the property) were to vacate the property in
future (vacate is determined by ceasing to operate for 180 consecutive days).
The property to be sold is approximately 41,000 square feet (see attached plat of
survey). This property is inclusive of a 13,100 square foot building. Following approval
of this contract, the property will be re-subdivided in order to place all the property that
will be sold in this future transaction, east of the City’s property. As a result, the City will
maintain control of all property surrounding this site. Additionally, in order to control the
access and manage the traffic pattern to this property, the existing driveway east of the
signalized intersection will be removed and no vehicular traffic will be allowed.
In accordance with City Code, public notice for the negotiation of this sale was
published on April 25, 2019 in the Evanston Review. Public notice of the sale is required
to be published at least once in a daily or weekly newspaper in general circulation in the
City. The public notice must be published not less than 15 days and no more than 30
days prior to the date by which the City will consider the adoption of the ordinance for
the sale of the property.
The Public Works Agency is currently researching the availability of warehouse space in
Evanston and within a 1.5 mile radius of the site to store equipment and materials
currently stored at the property. Several potential spaces have been identified in nearby
Skokie and Lincolnwood. Public Works estimates that they will require between
approximately 30,000 square feet (combined for both indoor and outdoor storage
needs). Available properties lease between $6 and $7 per square foot of indoor climate-
controlled space. Based on the rental rate and space needs, the annual cost for storage
could range between $180,000 and $210,000. However, this is a high estimate since
the City’s use within a warehouse would be tax exempt and the rental rates are
inclusive of taxes. Additionally, if secure outdoor storage was obtained, it is likely that
lease rate would be lower than interior climate-controlled space.
Background:
Clark Street Real Estate proposes to purchase the building and the land currently
serving as parking immediately adjacent from the City and secure a long term lease with
First Ascent for them to operate the climbing gym. The property proposed to be
purchased will be subdivided from the current parcel arrangement. The driveway
accessible to Oakton Street (the signalized intersection) is the only access point to the
site. The City would retain a perpetual easement to utilize this access.
First Ascent is a climbing gym with yoga, strength and cardio training facilities and
personal training. First Ascent has four facilities in Chicago with plans to open new
facilities in Arlington Heights, IL, and Peoria, IL by the end of 2019. Clark Street Real
Estate proposes to purchase the property from the City and own the property and lease
to First Ascent.
The First Ascent team proposes the following: 20,000 square feet of climbing with 250
routes to climb; a fitness area with cardio equipment and functional strength equipment;
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up to 60 yoga/fitness classes weekly; at least one community event every week;
partnerships with local restaurants and retailers to offer experiences unique to
Evanston; and after school youth programs focusing on fitness, agility, and social
interaction.
The property, 2222 Oakton, is zoned I-2. Because First Ascent is a commercial indoor
recreational use, the applicant will be required to obtain a special use permit.
Furthermore, the property is located in the Redevelopment Overlay District (oRD) which
requires Planned Development review of buildings exceeding 45 feet or three and one-
half (3 1/2) stories, whichever is less. First Ascent is considering an addition to the
property that may exceed 45 feet.
The estimated total project costs are $4.7 million. In addition to $1.1 million acquisition,
Clark Street Real Estate estimates approximately $2.75 million in building
infrastructure/renovation costs. The First Ascent furniture, fixtures, and equipment is
estimated to be $1.5 million. Soft costs are estimated at $1.1 million. The source of
financing is traditional bank financing and equity.
Upon opening in January of 2021, First Ascent estimates 2,000 members for the
Evanston facility and several hundred visitors per day. Nearly half of daily visitors will be
non-member day users from the Evanston and adjacent North Shore Communities, with
a mix of birthday parties, special events, and team building use. First Ascent has
identified 2,100 unique visits from Evanston zip codes at their existing locations,
suggesting demand for their climbing and fitness programs. The team believes this site
offers unique and compelling synergies that are hard to replicate in other locations,
specifically, the amenities offered at James Park, Quad Indoor Sports, and Dawes
Elementary School.
Clark Street estimates the First Ascent tenant will serve as a community/regional anchor
serving the north side of Chicago and adjacent North Shore communities.
Programming for youth will provide opportunities for after school programs, summer
camps, fundraisers, and youth parties typically provided by experience businesses
found in neighboring communities. The proposal includes a link to a video depicting
these activities: https://vimeo.com/150355893
RFQ/P Background:
In July 2018, the City issued an RFQ/P for the former recycling center located at 2222
Oakton Street. Clark Street/First Ascent and Palmhouse Productions (Peckish Pig)
responded to the RFP. Following in-person interviews, staff scored each project and
proposal and provided a recommendation for the City to move forward with negotiations
with Clark Street Real Estate/First Ascent
Legislative History:
On September 26, 2018, the Economic Development Committee voted 6-1, with one
abstention, to recommend the City Council authorize the City Manager to negotiate the
sale of 2222 Oakton to Clark Street. Introduced on December 10, 2018, and adopted
January 14, 2019 with a vote of 6-3, the city council authorized the City Manager to
negotiate the sale of the property.
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Attachments:
Ordinance 42-O-19
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4/22/2019
42-O-19
AN ORDINANCE
Authorizing the City Manager to Execute a Sale Contract for
City Owned Real Property located at 2222 Oakton Street with Clark
Street Real Estate LLC
WHEREAS, the City of Evanston owns real property located at 2222 Oakton
Street, Evanston, Illinois, 60202 and legally described in Exhibit A, attached hereto and
incorporated herein by reference (the “Subject Property”); and
WHEREAS, the Subject Property formerly served as the recycling center for
the City of Evanston and is now utilized by the City for storage of equipment and vehicles;
and
WHEREAS, the City Council of the City of Evanston has determined that
ownership of the aforesaid Subject Property is no longer necessary, appropriate, required,
or in the best interests of the City of Evanston and seeks to sell the Subject Property to
Clark Street Real Estate LLC to further implement terms of the Agreement for affordable
housing; and
WHEREAS, pursuant to Ordinance 122-O-18, the City Council, by a vote of
at least two-thirds (⅔) of the elected Aldermen then holding office, did direct the City
Manager to negotiate the sale of 2222 Oakton Street; and
WHEREAS, pursuant to Ordinance 122-O-18, the City Manager has
negotiated the sale of the Subject Property; and
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42-O-19
~2~
WHEREAS, the City Manager recommends that the City Council hereby
approve the sale of the Subject Property, with the City as Seller and Clark Street Real
Estate LLC, as the Buyer; and
WHEREAS, the City Council hereby finds and determines that the best
interests of the City of Evanston and its residents will be served by conveying the Subject
Property, on terms consistent with the Sale Agreement for Real Estate, attached hereto
as Exhibit A and incorporated herein by reference (hereinafter, the “Agreement”); and
WHEREAS, as required by Section 1-17-4-2-(B) of the Evanston City Code,
2012, as amended (the “City Code”), a Notice of Intent to Sell Certain Real Estate, was
published in the Evanston Review, a newspaper in general circulation in the City of
Evanston, on April 25, 2019, neither less than fifteen (15) nor more than thirty (30) days
before the date on which the City Council considered adoption of this ordinance authorizing
the sale of the Property,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby approves the negotiated sale of the
Subject Property with the City as Seller and Clark Street Real Estate LLC as Buyer.
SECTION 3: The City Manager is hereby authorized and directed to sign,
and the City Clerk is hereby authorized and directed to attest, the Agreement, pursuant to
the terms of which the Subject Property shall be conveyed. The City Manager is further
authorized to negotiate any additional terms that he deems deems fit and proper.
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SECTION 4: The City Manager and the City Clerk, respectively, are hereby
authorized and directed to execute, attest, and deliver such other documents, agreements,
and certificates as may be necessary to effectuate the sale herein authorized.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 7: If any provision of this ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications hereof that can be given effect without the
invalid provision or application, and each invalid application hereof is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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EXHIBIT A
Sale Agreement of Real Estate
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AGREEMENT FOR PURCHASE AND SALE
THIS AGREEMENT FOR PURCHASE AND SALE ("Agreement") made and entered
into as of the _____ day of _________, 2019 (the “Execution Date”), by and between the City of
Evanston ("Seller") and Clark Street Real Estate, LLC, an Illinois limited liability company
("Purchaser").
W I T N E S S E T H:
WHEREAS, Seller is the owner of that certain real property located in Cook County,
Illinois, being more particularly described on Exhibit A attached hereto and being located at
2222 Oakton Street, Evanston, Illinois and as depicted on the plat of subdivision
(“Plat”) attached hereto as Exhibit B (the "Property");
WHEREAS, Purchaser desires to purchase the "Subject Property" (as hereinafter defined)
and Seller desires to sell the Subject Property to Purchaser for the price and pursuant to the
terms, conditions and upon the representations hereinafter set forth.
NOW, THEREFORE, for and in consideration of the purchase price noted below and
other good and valuable consideration, the receipt whereof is hereby acknowledged by each
party hereto from the other party hereto, and a hereinafter receipted deposit and in consideration
of mutual covenants and conditions and promises herein contained, the parties hereto, intending
to be legally bound, do hereby agree as follows:
1. Recitals. The foregoing recitations are true and correct and are incorporated
herein by reference.
2. Sale. Subject to and upon the terms and conditions hereof, Seller shall sell,
transfer, assign and convey to Purchaser at the "Closing", as hereinafter defined: (i) fee simple
title to the Property, together with all easements, rights-of-way and other appurtenances, inuring
to the benefit of the Property and all right, title and interest, if any, of Seller in and to any land
lying in the bed of any street, road, avenue, open or proposed, in front of or adjoining the Land to
the centerline thereof, and all right, title and interest of Seller in and to any awards made or to be
made in lieu thereof, and in and to any unpaid awards for damage to the Property by reason of
change of grade of any street; (ii) any and all improvements and fixtures located upon or under
the Property ("Improvements"), together with all, personal property owned by Seller, located and
permanently affixed to the Property or Improvements, and used in connection with the operation
and maintenance of the Property, including without limitation, any HVAC Systems, as
hereinafter defined, and other personal property (the “Personal Property”); and (iii) if any, all
licenses, certificates of occupancy and other permits, rights and approvals relating to the
Property, including, without limitation, relating to development, construction, operation and
maintenance of the Property or the building(s), if any, located upon the Property, and all permits,
licenses, studies, plans, reports and surveys, owned by Seller may have, pertaining to the
Property (collectively “Intangibles”); and Purchaser shall accept such conveyance, subject to the
conditions hereof and upon the representations and warranties herein made. The Property, the
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Improvements, the Personal Property and Intangibles are hereinafter collectively referred to as
the "Subject Property". Further, on or prior to a date which is three (3) days following the
Execution Date, Seller covenants and agrees to deliver to Purchaser true and correct copies of the
documents and agreements that constitute, establish or evidence the Intangibles. In addition,
from and after the date hereof, Seller shall deliver such other documentation in Seller’s
possession or control which may be reasonably requested by Purchaser (the “Documents”) and
"Seller’s Title Evidence" (as hereinafter defined). Seller will produce copies of the following
due diligence documents:
(a) Copies of income and expense statements, year-end financial and monthly and annual
operating statements of the Property for the current year and the three (3) years
immediately preceding the date of the Agreement.
(b) Copies of all engineering and architectural plans and specifications, drawings, studies
and surveys relating to the Property, including but not limited to environmental reports,
in Seller’s possession or control, and copies of all records pertaining to the repair,
replacement and maintenance of the mechanical systems at the Property, the roof and the
structural components of the Property.
(c) Copies of Seller’s most recent owner’s title policy issued in connection with the
Property and the most recent survey of the Property.
3. Purchase Price. Purchaser must pay to Seller One Million One Hundred
Thousand and No/100 Dollars ($1,100,000.00) for the Subject Property (the “Purchase Price”).
Provided that all Conditions Precedent (as hereinafter defined) to Purchaser’s obligations to close
as set forth in this Agreement have been satisfied and fulfilled or waived, in writing, by
Purchaser, the Purchase Price shall be paid to Seller at Closing (as hereinafter defined), plus or
minus prorations and other adjustments required under this Agreement, by wire transfer of funds.
4. Payment of Purchase Price; Deposit; Due Diligence Period. The Purchase Price
shall be paid as follows:
(a) Within five (5) business days following the Execution Date, Purchaser
will deliver to Chicago Title and Trust Company, 10 South LaSalle St. Suite 3100, Chicago, IL
60603 ("Escrow Agent") the sum of Fifty Thousand and No/100 Dollars ($50,000.00)
("Deposit"), which amount shall be held by the Escrow Agent and disbursed in accordance with
joint order escrow trust instructions; provided, however, if the Deposit is released pursuant to
Section 6 to Purchaser, it will be released upon the sole order of Purchaser, if Purchaser terminates
this Agreement pursuant to Section 6 (it being understood and agreed that as between Seller and
Purchaser, this Agreement supersedes the joint order escrow trust instructions in the event of any
conflict between said documents). The Deposit shall be credited toward the Purchase Price at
Closing or otherwise disbursed in accordance with this Agreement. Subject to the terms and
conditions of this Agreement, the Deposit shall become non-refundable following the expiration
of the Due Diligence Period (as defined below), except in the event of Seller’s default under this
Agreement or if this Agreement was terminated by Purchaser in accordance with the terms of
this Agreement (or except as otherwise set forth herein).
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(b) The “Due Diligence Period” shall mean the period commencing on the
Execution Date and ending on the date which is sixty (60) days thereafter. In the event that any
of the information to be provided by the Seller to the Purchaser pursuant to Section 5, “Title,”
including (as hereinafter defined) is not delivered to the Purchaser, the Purchaser may extend the
Due Diligence Period for an additional period equal to the number of days delivery of such
information was delayed. In addition, Purchaser shall have the right to extend the Due Diligence
Period for two (2) sixty (60) day periods each (“Extension Periods”), upon prior written notice to
the Seller of the same, and delivery of an applicable and refundable deposit of Twenty-Five
Thousand and NO/100 Dollars ($25,000.00) for each such extension which amount shall be held
by the Escrow Agent and which shall be additional Deposit and all references herein to the Deposit
shall be deemed to include such additional amount.
(c) The balance of the Purchase Price shall be payable at the Closing (as
hereinafter defined), plus or minus prorations as hereinafter set forth, by wire transfer.
5. Title. Within five (5) days following the Execution Date hereof, Seller shall
deliver to Purchaser, if any, a copy of any existing title insurance policy and any existing survey
previously performed for the Subject Property ("Seller's Title Evidence"). In furtherance of the
foregoing, and not as a limitation thereof, the state of Seller's title and the survey and the state of
title reflected thereby shall be such that Chicago Title Insurance Company ("Title Company")
will issue a commitment ("Commitment") for the issuance of a 2006 ALTA Owner's Title
Insurance Policy (i.e., with extended coverage over pre-printed exceptions) without exception
other than the “Permitted Exceptions” (as hereinafter defined) for the amount of the Purchase
Price (and the amount of Purchaser's contemplated improvements with a “pending
improvements” clause). Seller will order the Commitment within five (5) business days of the
Execution Date, and will provide a copy of same to Purchaser upon receipt along with copies of
the recorded documents in the Commitment. If Purchaser shall have any objection(s) with
respect to the status of title to the Subject Property as reflected in the Commitment and/or the
survey, Purchaser shall notify Seller of such objections ("Title Notice") on or before thirty (30)
days following Purchaser's receipt of the later of the Commitment, copies of all recorded
documents and survey ("Title Review Period"). Seller will provide copies of any previously
performed surveys of the Property and a copy of the Plat. If Purchaser seeks to have a new
survey performed, Purchaser shall have until the end of the Title Review Period to obtain a new
survey. Seller shall have the right, but not the obligation, to satisfy any objection stated in the
Title Notice (except as expressly set forth in this Paragraph 5). Seller shall have ten (10)
business days in which to satisfy any title objection; provided, however, Seller is not obligated to
satisfy any title objection unless Seller so agrees in writing or as may be expressly required under
this Paragraph 5. If, after the expiration of said ten (10) business day period, Seller has not cured
the defect(s) of which Purchaser gave notice, then Purchaser shall have the right, but not the
obligation, until the end of the Due Diligence Period to attempt to cure such defect(s) in title. If,
prior to the end of the Due Diligence Period, the title defect or defects cannot be corrected, then
Purchaser shall have the right, but not the obligation to terminate this Agreement and upon
termination, Purchaser’s Deposit shall be returned to Purchaser, and neither party shall have any
claim against the other except as herein expressly stated. As set forth herein, "Permitted
Exceptions" shall mean: (i) those matters shown on the Commitment as of the end of the Due
Diligence Period and not objected to by Purchaser in writing; and (ii) taxes not yet due and
payable. Notwithstanding anything herein to the contrary, in no event shall the term “Permitted
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Exceptions” be deemed to include any monetary liens, claims of liens or security interests, and
any other liens arising after the date of the Commitment caused or permitted by Seller, and Seller
shall remove the same at or prior to Closing.
Seller covenants to execute such reasonable affidavits and undertakings
reasonably required by the Title Company to delete: (i) the Schedule B, Section 1 requirements
in the Commitment (except liens which may arise out of mechanic liens with whom Purchaser
has contracted); (ii) the standard printed exceptions in the Commitment which are customarily
removable by such affidavits; and (iii) the gap exception.
6. Conditions Precedent; Approval Period. Unless waived in whole or in part in
writing by the other party, this Agreement and the obligations of the parties to close the
transaction hereunder are subject to and contingent upon each and all of the following
(hereinafter sometimes collectively referred to as the "Conditions Precedent" and singularly as a
"Condition Precedent"):
(a) Due Diligence Period Termination Right. Purchaser, in its sole and
absolute discretion, exercisable for any reason or for no reason, shall have the right, on or prior to
the expiration of the Due Diligence Period, to terminate this Agreement upon written notice to
Seller, whereupon this Agreement shall promptly be deemed terminated and of no further force
and effect, the Deposit, and any interest accrued thereon, shall be returned to Purchaser and upon
such return Purchaser and Seller shall have no further obligations to each other, except as
expressly set forth in this Agreement.
(b) Approval Period. Purchaser shall have the period (i) commencing on the
date of expiration of the Due Diligence Period, and (ii) expiring at 5:00 p.m. Central Time on the
date which is one hundred-eighty (180) days thereafter (such period, the "Approval Period"), to
undertake and obtain its municipal approvals for the Plat, zoning entitlements, site plan, and
building permits, all necessary to develop property in Evanston per City Code (collectively, “Site
Plan Approval”) for the development of the Subject Property. If Purchaser cannot obtain Site Plan
Approval within the Approval Period, then Purchaser may terminate this Agreement, whereupon
this Agreement shall be deemed terminated and of no further force and effect, the Deposit, and
any interest accrued thereon, shall promptly be returned to Purchaser and upon such return to
Purchaser, Purchaser and Seller shall have no further obligations to each other, except as
expressly set forth in this Agreement. Provided Purchaser is diligently pursuing the Site Plan
Approval, Purchaser shall have the right to extend the Approval Period for an additional 60 days
by delivering Seller notice thereof prior to the expiration of the original Approval Period.
(c) Performance of Other Party; No Pending Litigation.
(i) As a condition benefiting Seller only, at the Execution Date and at
Closing, all representations and warranties of Purchaser hereunder shall be true and correct in all
material respects, and all obligations of Purchaser hereunder shall have been performed in all
material respects.
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(ii) As a condition benefiting Purchaser only, at the Execution Date
and at Closing, all representations and warranties of Seller hereunder shall be true and correct in
all material respects, and all obligations of Seller hereunder shall have been performed in all
material respects. In addition, as a condition benefiting Purchaser only, there shall be no pending
or threatened litigation involving the Subject Property or Purchaser’s contemplated development
thereon.
(d) No Material Adverse Change. As a condition benefiting Purchaser only,
except as permitted in this Agreement, there shall have been no adverse change to the title to the
Subject Property from the effective date of the Commitment, excluding any mortgage or liens of
Seller which shall satisfy at Closing, and at Closing the Title Company shall be prepared and
unconditionally committed to issue to Purchaser its owner’s policy of title insurance in the
amount of the Purchase Price, insuring fee title to the Property in Purchaser subject only to the
Permitted Exceptions and with “extended coverage” and such other endorsements that Purchaser
reasonably requires (“Title Policy”).
(e) Post-Closing Obligations. As a condition benefitting Seller only, the
executed deed shall provide that in the event the Purchaser does not satisfy the “Post-Closing
Obligations” within two (2) years from the Closing, subject to delays attributable to casualty,
condemnation and Force Majeure, all right, title and interest in and to the Subject Property shall
automatically revert to the City of Evanston. “Post-Closing Obligations” include acquiring a
building permit and renovating the existing structure on the Subject Property into a recreational
athletic facility known as a “climbing gym”. If Purchaser does not fulfill the Post Closing
Obligations by two (2) years from the Closing (as hereinafter defined), subject to delays
attributable to casualty, condemnation and Force Majeure, the City of Evanston has a Right of
Reverter and the title to the Real Estate may revert back to the City. Second, the covenant will
state if the Purchaser’s original tenant, climbing gym ‘First Ascent’ or its successors or assigns
ceases operations on the Property for more than one hundred eighty (180) consecutive days
(except in the event of casualty, condemnation or Force Majeure), then the Purchaser will offer
the City of Evanston the first right of refusal to operate the facility as a tenant. If the City opts to
not exercise this right within thirty (30) days, then the Purchaser and its successors or assigns
may market the facility for future uses that are permitted or special uses in the I2 district.
Purchaser shall have the right to terminate this Agreement in the event of the
failure of any Condition Precedent at or before Closing. Should this Agreement be terminated by
Purchaser due to the failure of any Condition Precedent, the Deposit shall be forthwith returned
to Purchaser by the Escrow Agent and all parties hereto shall be released and relieved from any
and all further obligations hereunder or arising herefrom except as herein provided.
Notwithstanding anything contained herein to the contrary, the City's right of
reverter shall terminate on the date on which the City issues the certificate of occupancy for the
Subject Property.
Notwithstanding anything to the contrary herein, the Purchaser, nor any successor in
interest, shall be considered in breach of or in default of its obligations under the Post-Closing
Obligations in the event of a delay due to unforeseeable events or conditions beyond the
reasonable control of the party affected which in fact interferes with the ability of such party to
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discharge its obligations hereunder, including, without limitation, acts of God, acts of the United
States government, fires, floods, strikes, shortages of material and unusually severe weather or
delays of contractors or subcontractors due to such causes (collectively, “Force Majeure”).
7. Representations, Warranties and Covenants of Seller. As a material inducement
to Purchaser to execute this Agreement and to close the transaction contemplated hereby and to
pay the Purchase Price therefore, Seller warrants and represents to Purchaser that as of the date
hereof and as of the Closing:
(a) Seller has the legal capacity to execute and deliver this Agreement and to
execute and deliver all other documents and perform all other acts as may be necessary in
connection with the performance of this Agreement and the consummation of the sale of the
Property.
(b) Neither the execution and the delivery of this Agreement, the assumption
of the obligations set forth in this Agreement, the consummation of the transactions
contemplated in this Agreement, the performance of the covenants and agreements set forth in
this Agreement nor the compliance with the terms and provisions of this Agreement will conflict
with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default
under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage,
deed of trust, loan agreement, loan or other agreement or instrument to which the Seller is a
party, or by which the Seller or its property may be bound.
(c) No approval or consent not already obtained by any person or entity i s
necessary in connection with the execution and delivery of this Agreement by the Seller or the
performance of the Seller’s covenants and agreements under this Agreement. The Seller agrees
to work in good faith to facilitate Purchaser’s due diligence inspections and to assist and support
Purchaser’s efforts to obtain the Site Plan Approval in a timely manner. Without limitation,
upon request from Purchaser, Seller shall execute such applications and other necessary
documents and provide such information that may be required or reasonably requested to obtain
the Site Plan Approval (including submittals to the City of Evanston and other applicable
governmental agencies), provided that Seller shall not be required to incur any liability as a
consequence of such applications and submittals (unless Purchaser agrees to reimburse or
indemnify Seller for the same). Further, upon request from Purchaser, Seller or its designated
representatives shall attend public hearings and meetings with City of Evanston staff personnel.
(d) Seller is not aware of any judicial, administrative or similar proceeding
affecting the Subject Property or Seller’s ability to perform its obligations under this Agreement.
(e) Seller has not made an assignment for the benefit of creditors of all or
substantially all of its assets, is able to pay all or substantially all of its debts as they become due,
has not been adjudicated as bankrupt or insolvent, nor has Seller filed a petition or application to
any tribunal for the appointment of a trustee or receiver or any substantial part of its assets, or
upon the commencement of any voluntary or involuntary bankruptcy (and, in respect of an
involuntary bankruptcy, has not been discharged within sixty (60) days), reorganization or
similar proceedings with such other party, or the entry of an order appointing a trustee or
receiver or approving a petition in any such proceeding.
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(f) Seller has good, marketable and insurable title to the Subject Property in
fee simple and subject to no liens or encumbrances whatever other than (i) the Permitted
Exceptions and (ii) monetary liens that will be satisfied and released by Seller at or prior to
Closing.
(g) As of the Closing contemplated hereby, there shall be no unpaid bills for
labor performed or materials supplied incident to the Subject Property, any of which will be paid
off at Closing. A no-lien affidavit stating same will be delivered by Seller to Purchaser at
Closing.
(h) To Seller’s knowledge, there are no pending or contemplated
condemnation or eminent domain proceedings which would affect any portion of the Subject
Property.
(i) Seller is not a party to and the Subject Property is not affected by any
lease or other occupancy agreement, or any service, maintenance or property management
agreements or any contracts or other agreements of any kind with respect to the Subject Property
which is not reflected in the Permitted Exceptions; and Seller will not, without the prior written
consent of Purchaser, enter into or amend any agreement, contract or lease which will be
effective following the Closing.
(j) To Seller’s knowledge there is no pending or threatened litigation
involving the Subject Property.
(k) Seller is not a "foreign person" within the meaning of Section 1445 of the
Internal Revenue Code of 1986, so as to require the withholding of any portion of the Purchase
Price for Federal income tax purposes, and Seller agrees to execute, at Closing, an affidavit
evidencing same.
(l) The Subject Property is not the subject of a right of first refusal or option
to purchase in any third party.
(m) The parties executing this Agreement are duly authorized to bind Seller
without the further authorization of any person or entity.
(n) Seller shall, until Closing, maintain the Subject Property in its existing
condition and carry such reasonable and customary liability insurance.
(o) Seller has not received written notice of the violation (actual or asserted)
of any law, statute, code, ordinance, rule, regulation, court order or other legal requirement
(collectively, “Laws”) applicable to the Property, including (without limitation), any Laws
pertaining to hazardous or toxic materials or conditions and any Laws pertaining to human health
or welfare or the protection of the environment. To Seller’s knowledge, no party has released,
generated, produced, stored, treated, processed, transferred or disposed of any hazardous or toxic
materials on the Subject Property.
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(p) Seller has delivered to Purchaser all of the Documents in Seller’s
possession or control and all such Documents are, to Seller’s knowledge, true, correct and
complete in all material respects.
(q) The representations and warranties of the Seller set forth in this
Paragraph 7 shall be made as of the date hereof and shall be true and correct as of the Closing
Date with the same force and effect as if made at that time and will survive Closing for 6 months.
8. Representations and Covenants of Purchaser. The Purchaser hereby represents
and warrants as to the Seller and covenants and agrees with Seller as follows:
(a) Purchaser is a limited liability company duly organized and existing under
the laws of the State of Illinois, with the legal capacity to execute and deliver this Agreement and
to execute and deliver all other documents and perform all other acts as may be necessary in
connection with the performance of this Agreement and the consummation of the purchase of the
Property.
(b) Neither the execution and the delivery of this Agreement, the assumption
of the obligations set forth in this Agreement, the consummation of the transactions
contemplated in this Agreement, the performance of the covenants and agreements set forth in
this Agreement nor the compliance with the terms and provisions of this Agreement will conflict
with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default
under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage,
deed of trust, loan agreement, loan or other agreement or instrument to which the Purchaser is a
party, or by which the Purchaser or its property may be bound.
(c) No approval or consent not already obtained by any person or entity is
necessary in connection with the execution and delivery of this Agreement by the Purchaser or
the performance of the Purchaser's covenants and agreements under this Agreement. Without
limiting Purchaser’s rights under Paragraph 6, Purchaser agrees to work in good faith during the
Due Diligence Period and Approval Period and attempt to obtain the Site Plan Approval in a
timely manner.
(d) The Purchaser is not aware of any judicial, administrative or similar
proceeding which could materially and adversely affect the Purchaser's ability to perform its
obligations under this Agreement.
(e) Intentionally omitted.
(f) Intentionally omitted.
(g) Purchaser has not made an assignment for the benefit of creditors of all or
substantially all of its assets, is able to pay all or substantially all of its debts as they become due,
has not been adjudicated as bankrupt or insolvent, nor has Purchaser filed a petition or
application to any tribunal for the appointment of a trustee or receiver or any substantial part of
its assets, or upon the commencement of any voluntary or involuntary bankruptcy (and, in
respect of an involuntary bankruptcy, has not been discharged within sixty (60) days),
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reorganization or similar proceedings with such other party, or the entry of an order appointing a
trustee or receiver or approving a petition in any such proceeding.
(h) Except as set forth in this Agreement, Purchaser acknowledges and agrees
that the Purchaser is relying solely upon its own inspections, investigations, analysis and
independent assessment of the Property in determining whether to acquire the Property. The
Purchaser also hereby agrees that the Seller sells the Property, and the Purchaser purchases and
accepts the Property, in AS IS – WHERE IS CONDITION, WITH ALL FAULTS, without any
warranties, representations, guarantees, statements, agreements, studies, reports, descriptions,
guidelines or other information or materials whether oral or written, expressed or implied, of any
kind or nature from the Seller, except as expressly set forth in this Agreement, and Seller has no
responsibility to make any improvements to the Property. The Purchaser assumes all risks of the
Property including, without limitation, the physical condition of the Property, compliance of the
Property with any federal, state or local laws, statutes, ordinances, regulations, rulings, etc., or
the suitability of the Property for any existing or future uses, subject to the terms of this
Agreement.
(i) In the event Purchaser closes in accordance with this Agreement,
Purchaser shall be deemed to acknowledge, understand and agrees as follows: (i) the Purchaser
is aware of the physical and geological condition of, and the status of title to, the Property and
the Purchaser acknowledges that the Seller and the Seller's representatives have made no
representations or warranties, regarding the physical and geological condition of, and status of
title to, the Property or the suitability of the Property for the Purchaser's proposed use, except as
expressly set forth in this Agreement; (ii) the Purchaser is satisfied with the soils and the soil
compaction of the Property; (iii) the Purchaser has evaluated the environmental condition of the
Property, has conducted all environmental tests and assessments of the Property which the
Purchaser believes are necessary, and is satisfied with the environmental condition of the
Property; and (iv) the Purchaser has examined the zoning ordinance, building code and other
laws, codes, statutes, regulations, covenants and restrictions relating to the Property and the
Purchaser assumes all risks relating to such zoning ordinance, building code and other laws,
codes, statutes, regulations, covenants and restrictions relating to the Property.
(j) Subject to the terms of this Agreement, in the event Purchaser closes in
accordance with this Agreement, the Purchaser hereby releases the Seller and Seller's
representatives from all responsibility and liability regarding the condition (including, without
limitation, the presence at or near the Subject Property of materials or substances that have been
or may be in the future determined to be toxic, hazardous, undesirable or subject to regulation
and that may need to be specially treated, handled and/or removed from the Subject Property
under current or future federal, state and local laws, regulations or guidelines, whether or not
considered to be one of the Hazardous Materials), valuation, marketability, compliance with
laws, or utility of the Subject Property, or its suitability for any purpose whatsoever, except that
the foregoing shall not limit Purchaser’s remedies in the event of a breach of Seller’s express
representations or warranties hereunder.
(k) The representations and warranties of the Purchaser set forth in this
Paragraph 8 shall be made as of the date hereof and shall be true and correct as of the Closing
Date with the same force and effect as if made at that time.
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9. Inspections. Seller hereby grants to Purchaser and Purchaser's agents, employees,
servants and contractors the right to go upon the Subject Property during the term of this
Agreement and make such tests and investigations and do such things, including, but not limited
to, surveying of the Subject Property as Purchaser shall deem necessary or appropriate,
including, but not limited to, tests and investigations that may be necessary for Purchaser to
determine that Purchaser can utilize the Subject Property for its contemplated use. All of
Purchaser’s costs and expenses incurred in connection with its due diligence at the Subject
Property, including without limitation, all inspection and testing, and obtaining and reviewing
reports, appraisals, materials and documents are the sole and absolute responsibility of Purchaser
and such obligations to pay these costs and expenses shall not be a credit against the Purchaser’s
obligation to pay the Purchase Price at Closing. Neither Purchaser, nor any of its agents or
representatives, shall damage the Subject Property or any portion thereof unless the same shall
promptly be repaired by Purchaser at Purchaser’s sole cost and expense. Purchaser shall
indemnify and hold Seller harmless for damage to persons or property from any claims,
demands, actions, lawsuits, damages, construction liens against the Subject Property and costs,
including reasonable attorneys’ fees, arising out of any act or omission of Purchaser, or its agents
and/or representatives, in connection with Purchaser’s due-diligence review, investigations, tests
and surveys; provided, however, that Purchaser shall not be liable for the mere discovery of any
pre-existing condition at the Subject Property. The foregoing indemnity shall survive the
termination or cancellation of this Agreement and shall survive Closing. Notwithstanding
anything to the contrary herein, in the event Purchaser’s investigation and inspection of the
Subject Property discovers that any disposal, storage, remediation, treatment and/or other
activities are necessary to meet the requirements of the IEPA and all applicable laws, including,
without limitation, environmental laws (collectively, “Remediation Work”), said Remediation
Work shall be at Seller’s sole cost and expense.
10. Conveyance. The conveyance of the Subject Property by Seller to Purchaser shall
be by special warranty deed in a form sufficient to vest title in Purchaser pursuant to Paragraph
5. Seller and Purchaser acknowledge that time shall be of the essence as to all acts of Purchaser
and Seller hereunder. Seller agrees to execute and deliver to Purchaser, at Closing an assignment
of the Intangibles and, if applicable, a bill of sale in customary form conveying any personalty
associated with the Subject Property. Seller shall also deliver to Purchaser at Closing (i) a
Foreign Investment in Real Property Tax Act affidavit executed by Seller, (ii) evidence of the
existence, organization and authority of Seller and of the authority of the persons executing
documents on behalf of Seller reasonably satisfactory to the underwriter for the Title Policy, and
(iii) such other documents as may be reasonably necessary or required by the Title Company to
effectuate the transaction contemplated herein. Seller and Purchaser shall each deposit with
Escrow Agent an executed closing statement consistent with this Agreement in the form required
by Escrow Agent.
11. Closing
(a) Unless extended by any other provisions of this Agreement, the "Closing"
of the transaction contemplated by this Agreement (execution and delivery of the special
warranty deed, as well as the execution and delivery of all other documents required pursuant to
this Agreement, including the Plat and the Access Easement, as set forth in Section 30 below,
executed by Seller and any other parties, in recordable form, and the payment of all sums
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11
required to be paid) shall take place upon the date selected by Purchaser by notice to Seller upon
the earlier of (i) at least five (5) business days in advance of such date; or (ii) on or before thirty
(30) days after the expiration of the Approval Period.
(b) Seller agrees to execute at Closing an undertaking required by the Title
Company to delete the "gap" exception.
12. Expenses. The parties agree that the following shall be the schedule of
obligations with respect to the Closing expenses hereunder, to wit:
(a) Seller shall pay for:
(i) any state, county and municipal documentary stamp taxes (or other
transfer taxes) and surtaxes, if any, on the special warranty deed; and
(ii) the premium for the Title Policy providing coverage equal to the
Purchase Price (including extended coverage but not any other
endorsements), and the cost of correcting any title defects;
(iii) one-half (1/2) of the escrow fees of the Title Company as escrow
agent and for the escrow closing;
(iv) all prorations to and including the Closing Date for real estate taxes,
special assessments or fees, water bills, utility charges or other
similar expenses; and
(v) the cost of the Plat.
(b) Purchaser shall pay for:
(i) the cost of its due diligence, including the cost of a new survey;
(ii) the recording of the special warranty deed, restrictive covenant, and
any other conveyance documents, or mortgage, deed of trust,
assignments of rents, financing statements or similar documents
evidencing or securing the obligations of the Purchaser under a
mortgage loan or other loan secured by the Subject Property;
(iii) one-half (1/2) of the escrow fees of the Title Company as escrow
agent and for the escrow closing;
(iv) the premium on the Title Policy for coverage in excess of the
Purchase Price and costs for any endorsements thereto (other than
extended coverage); and
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12
(v) all of the costs of the premium and related costs charged by the Title
Company for the issuance of any mortgage title insurance policy and
any endorsements thereto.
(c) Intentionally omitted.
(d) Accrued and unpaid real property taxes and personal property taxes shall be
prorated as of the date of Closing on an accrual basis based on the parties’ respective periods of
ownership, and Purchaser shall receive a credit for 110% of the estimated accrued and unpaid
real property taxes and personal property taxes relating to Seller’s period of ownership. If the
Closing occurs on a date when the taxes for the year of Closing are not fixed, but the then-
current year's assessment is available, taxes for such year will be prorated based upon such
assessment. If such year's assessment is not available, taxes will be prorated based upon the
then-prior year's tax. Except as otherwise specifically provided in this Agreement, all expenses
and revenues of the Subject Property shall be prorated or credited as the case may be to the day
of Closing. The provisions of this Paragraph shall survive the Closing. Any parking taxes owed
to the City of Evanston will be paid prior to Closing by the Seller.
13. Possession. Possession of the Subject Property shall be delivered by Seller to
Purchaser at Closing. Risk of loss to the Subject Property between the Execution Date and the
date of the Closing shall be upon Seller.
14. Condemnation or Casualty. If prior to Closing, all or any portion of the Subject
Property are damaged by fire or other casualty (collectively “Damage”), or is taken or made
subject to condemnation, eminent domain or other governmental acquisition proceedings
(collectively “Damage”), then the following provisions shall apply:
(a) If the cost of repair or replacement or the value of the governmental taking is
Ten Thousand and 00/100 Dollars ($10,000.00) or less, and the condemnation will not adversely
affect Purchaser’s intended use of the Subject Property, in the opinion of Purchaser’s and
Seller’s respective engineering consultants, Purchaser shall close and take the Subject Property
as diminished by such events, subject to a reduction in the Purchase Price applied against the
cash otherwise due at the Closing, in the full amount of the repair and/or replacement cost. Any
casualty insurance and condemnation proceeds shall be the sole property of Seller.
(b) If the cost of repair or replacement is greater than Ten Thousand and 00/100
Dollars ($10,000.00) in the opinion of Purchaser’s and Seller’s respective engineering
consultants, or the condemnation will adversely affect Purchaser’s intended use, then Purchaser,
at its sole option, may, with written notice to Seller, elect either to (i) terminate this Agreement
by written notice and receive an immediate return of the Earnest Money, and neither party shall
have any further liability to the other hereunder, or (ii) proceed to close subject to (1) a reduction
in the Purchase Price of Ten Thousand and 00/100 Dollars ($10,000.00) (and the deductible
under Seller’s insurance policy), applied against the cash otherwise due at Closing, together with
(2) an assignment of the proceeds of Seller’s casualty insurance and condemnation proceeds for
all Damage in excess of Ten Thousand and 00/100 Dollars ($10,000.00) plus a credit equal to the
cost of repairing the Subject Property less the amount of the insurance proceeds. In the event
Purchaser elects to proceed to close, Seller shall fully cooperate with Purchaser in the adjustment
302 of 340
13
and settlement of the insurance claim and cause the proceeds and benefits under any policy
attributable to the period following the Closing and all condemnation proceeds to be transferred
and paid over (and, if applicable, likewise credited on an interim basis) to Purchaser.
(c) In the event of a dispute between Seller and Purchaser with respect to the cost
of repair, restoration or replacement with respect to the matters set forth in this Section 15, an
engineer, general contractor or architect designated by each of Seller and Purchaser shall
designate a third engineer, general contractor or architect licensed to practice in the jurisdiction
where the Subject Property are located with no less than ten (10) years of commercial real estate
experience, and such third engineer, general contractor or architect shall resolve such dispute.
Purchaser and Seller shall share all fees, costs and expenses of such third engineer, general
contractor or architect so selected equally.
15. Anti-Terrorism and Anti-Money Laundering Compliance
(a) Compliance with Anti-Terrorism Laws. Neither the Purchaser, the Seller,
nor any person who owns a direct controlling interest in or otherwise controls the Purchaser or
the Seller, or any assignee of the Purchaser, is (i) listed on the Specially Designated Nationals
and Blocked Persons List (the "SDN List") maintained by the Office of Foreign Assets Control
("OFAC"), Department of Treasury, and/or on any other similar list ("Other Lists" and
collectively with the SDN List, the "Lists") maintained by the OFAC pursuant to any authorizing
statute, Executive Order or regulation (collectively, the "OFAC Laws and Regulations"); or (ii) a
person (a "Designated Person") either (A) included within the term "designated national," as
defined in the Cuban Assets Control Regulations, 31 C.F.R. Part 515, or (B) designated under
Sections 1(a), 1(b), 1(c) or 1(d) of Executive Order No. 13224, 66 Fed Reg. 49079 (published
September 25, 2001) or similarly designated under any related enabling legislation or any other
similar Executive Orders (collectively, the "Executive Orders").
(b) No Violation of Anti-Money Laundering Laws. Neither Purchaser, any
assignee of the Purchaser, nor any holder of a direct interest in an assignee of the Purchaser (i) is
under investigation by any governmental authority for, or has been charged with, or convicted of,
money laundering under 18 U.S.C. §§ 1956 and 1957, drug trafficking, terrorist-related activities
or other money laundering predicate crimes, or any violation of the BSA, (ii) has been assessed
civil penalties under any Anti-Money Laundering Laws, or (iii) has had any of its funds seized or
forfeited in an action under any Anti-Money Laundering Laws. For purposes of this Paragraph
15, the term "Anti-Money Laundering Laws" means the Bank Secrecy Act, 31 U.S.C. §§ 5311 et
seq. ("BSA"), and all applicable laws, regulations and governmental guidance on BSA
compliance and on the prevention and detection of money laundering violations under
18 U.S.C. §§ 1956 and 1957.
16. 1031 Exchange. The parties acknowledge that Seller, or its assignees, may
structure the sale of this Property so as to qualify for like-kind exchange treatment pursuant to
§1031 of the Internal Revenue Code or other provisions providing favorable tax treatment.
Accordingly, prior to each Closing, Seller reserves the right to assign this Agreement to a
qualified exchange intermediary or other third party to the extent necessary to facilitate the
exchange and shall give written notice of such assignment identifying the assignee at or prior to
each Closing. As an accommodation to Seller, Purchaser agrees to accept performance pursuant
303 of 340
14
to this Agreement from Seller’s assignee to the extent of such permitted assignment and to
perform pursuant to this Agreement for the benefit of Seller’s assignee, provided that Purchaser
shall not be required to acquire replacement property for Seller or to incur any additional
expense therefor and title to the Property shall be conveyed directly from Seller to Purchaser by
the deed as required by this Agreement. Notwithstanding the foregoing, Seller shall remain
primarily liable for the performance of the terms of this Agreement. If Purchaser desires to
structure its acquisition of the Subject Property to qualify for like-kind exchange treatment
pursuant to §1031 of the Internal Revenue Code or other provisions providing favorable tax
treatment, Seller shall reasonably cooperate with Purchaser to effectuate the same.
17. Closing Representations. The obligations of Purchaser and Seller under this
Agreement are subject to all of the representations and warranties of the other party contained in
this Agreement having been true and correct in all material respects on the date hereof and on the
date of Closing.
18. Default.
(a) If Purchaser shall default in the payment of the Purchase Price or
otherwise default in any of the terms, covenants and conditions of this Agreement on the part of
Purchaser to be performed in any material respect, or if any of the representations and warranties
made by Purchaser herein shall be in any respect untrue in any material respect, Seller shall, as
its sole and exclusive remedy, retain the Deposit as full and agreed upon liquidated damages in
full settlement of any and all claims against Purchaser for damages or otherwise and Purchaser
shall have no other or further liability hereunder other than any liability under any
indemnification provisions in this Agreement. The parties acknowledge that this provision for
liquidated damages is a fair and reasonable measure of the damages to be suffered by Seller in
the event of Purchaser's default because the exact amount of damages is incapable of
ascertainment. Notwithstanding any provision of this Agreement to the contrary, Purchaser shall
not be in default hereunder, unless Seller shall have provided written notice of the alleged default
and a period of ten (10) business days after receipt of notice to cure same.
(b) If on or before the Closing:
(i) Seller is unable to deliver good, marketable and insurable title to the
Subject Property subject only to the Permitted Exceptions, it being
acknowledged by Purchaser that Seller is not obligated to cure title
objections (other than as expressly set forth in Paragraph 5) as set
forth in Paragraph 5; or
(ii) Seller shall have failed to comply with any other material term,
provision, covenant, agreement or condition of this Agreement; or
(iii) any of the representations and warranties made by Seller herein shall
be in any respect untrue in any material respect,
and if such failure, default or misrepresentation is not cured by Seller within
ten (10) business days after notice thereof from Purchaser, then the Deposit
shall immediately be returned to Purchaser, and Purchaser shall have the right:
304 of 340
15
(A) to cancel this Agreement by giving written notice to Seller
whereupon this Agreement shall be deemed to be terminated,
and Seller shall reimburse Purchaser for its actual out-of-
pocket expenses incurred in connection with pursuing the
transaction contemplated hereunder; or
(B) to take title subject to the defect, exception, objection,
inaccuracy or failure; or
(C) to pursue an action for specific performance.
Without limiting Purchaser's rights contained in this Paragraph, in case of a Seller lien or
Seller encumbrance on the Subject Property which can be removed at the time of Closing by
payment of a liquidated amount, Seller covenants and agrees, at Purchaser's request, to remove
such lien or encumbrance at Closing so that the Subject Property can be conveyed to Purchaser
free of same except non-delinquent real estate taxes which are not yet due and payable.
19. Attorney’s Fees. In the event that any party initiates legal proceedings to enforce
the terms and conditions of this Agreement, the parties agree to bear its own expenses and
attorneys’ fees, court costs and other costs incurred in enforcing the terms and conditions of thi s
Agreement with no right of reimbursement.
20. Notices. All notices pursuant to this Agreement shall be in writing and shall be
considered as properly given or made (i) upon the date of personal delivery (if notice is delivered
by personal delivery), (ii) on the date of delivery, as confirmed by electronic transmission (if
notice is delivered by email transmission), (iii) on the day one (1) business days after deposit
with an nationally recognized overnight courier service (if notice is delivered by internationally
recognized overnight courier service), or (iv) on the third (3rd) business day following mailing, if
within the United States, by first class United States mail, postage prepaid, certified mail, return
receipt requested (if notice is given in such manner).
Notices as to Seller shall be sent to:
The City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: Wally Bobkiewicz, City Manager
Email: wbobkiewicz@cityofevanston.org
With a copy to:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: Michelle L. Masoncup, Corporation Counsel
Email: gfarrar@cityofevanston.org
305 of 340
16
Notices as to Purchaser shall be sent to:
Clark Street Real Estate
980 N. Michigan Avenue, Suite 1280
Chicago, IL 60611
Attn: Andy Stein
astein@clarkstreet.com
With a copy to:
Schain Banks
70 W. Madison Street, 53rd Floor
Chicago, Illinois 60602
Attn: Charles Mangum
Facsimile: (312) 619-4873
E-mail: cmangum@schainbanks.com
The place to which any party hereto is entitled to receive any notice may be changed by such
party by giving notice thereof in accordance with the foregoing provision. Attorneys for either
party may give notices on behalf of their respective clients.
21. Brokers. The Seller represents and warrants to the Purchaser that it has not
employed or retained any broker, finder or other intermediary in connection with the transactions
provided for in this Agreement and that it has not had any dealings with any person or entity
which may entitle such person or entity to a fee or commission for Seller. If Purchaser has made
a brokerage agreement, Purchaser agrees that Purchaser is solely responsible for all fees,
commissions and other payments due to the named broker.
22. Intentionally Deleted.
23. Exclusivity. From the Execution Date through the termination of this Agreement
or the Closing, as applicable, Seller will not discuss or negotiate with any third party the sale or
other disposition of any of the Subject Property, or enter into any contract (whether binding or
not) regarding any sale or other disposition of the Subject Property.
24. Venue. This Agreement shall be governed by and enforced and construed under
the laws of the State of Illinois.
25. Assignment. Purchaser shall have the absolute right and power to assign this
Agreement and its interests in this Agreement to an entity affiliated with Purchaser or its
principals, provided that such assignment should not relieve it of its obligations under this
Agreement, and Seller shall close the transaction contemplated by this Agreement with such
assignee; otherwise, this Agreement is not assignable.
26. No Recording. The Purchaser agrees it shall not record this Agreement or a
memorandum hereof, and in the event the Purchaser does record this Agreement or a
306 of 340
17
memorandum of this Agreement, then the Purchaser shall be deemed in default hereunder, and at
the option of the Seller, the Purchaser’s rights under this Agreement shall be null and void and of
no further force and effect and the Seller shall have the right to exercise all of its rights and
remedies under this Agreement.
27. Terms. Whenever the context so requires or admits, any pronoun used herein
may be deemed to mean the corresponding masculine, feminine or neuter form thereof and the
singular form of any nouns and pronouns herein may be deemed to mean the corresponding
plural form thereof and vice versa.
28. Miscellaneous.
(a) This Agreement shall not be construed more strictly against either party, it
being acknowledged that each party actively participated in the preparation of this Agreement.
(b) This Agreement shall inure to the benefit of and shall be binding upon the
parties hereto and their respective successors and/or assigns.
(c) This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the same Agreement.
This Agreement may be executed via telecopy or electronically.
(d) No waiver or modification of any provision of this Agreement shall be
effective unless it is in writing and signed by Purchaser and Seller, and shall only be applicable
to the specific instance to which it relates and shall not be deemed a continuing or future waiver.
(e) Time is of the essence with respect to all time periods set forth in this
Agreement.
29. Calculation of Time Periods. Unless otherwise specified, in computing any
period of time described herein, the day of the act or event after which the designated period of
time begins to run is not to be included and the last day of the period so computed is to be
included, unless such last day is a Saturday, Sunday or legal holiday for national banks in the
location where the Property is located, in which event the period shall run until the end of the
next day which is neither a Saturday, Sunday, or legal holiday. Except where otherwise noted,
the last day of any period of time described herein shall be deemed to end at 5:00 p.m. in the
jurisdiction in which the Property is located.
30. Access Easement. Seller shall benefit and burden the Property and adjacent
property retained by Seller (“Adjacent Property”) as shown diagonally-striped on Exhibit B by a
nonexclusive, perpetual and reciprocal easement (“Access Easement”) for vehicular and
pedestrian passage, ingress to and egress over the Property to Oakton Street for the benefit of the
Adjacent Property as shown cross-hatched on Exhibit “B” (“Access Easement Area”).
The Access Easement shall be drafted by Purchaser and shall be in a form
reasonably acceptable to Purchaser and Seller. In the event the parties are unable to reach an
agreement with respect to the Access Easement on or prior to the expiration of the Due Diligence
Period, then Purchaser shall have the right to terminate this Agreement by written notice to Seller
307 of 340
18
on or prior to the expiration of the Due Diligence Period, and Purchaser shall receive the return
of the Deposit, this Agreement shall be of no further force or effect, and both parties shall be
released from liability hereunder, except as otherwise set forth in this Agreement.
[REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK]
308 of 340
19
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
Execution Date.
PURCHASER:
CLARK STREET REAL ESTATE, LLC
An Illinois limited liability company
By:
Name:
Title:
SELLER:
THE CITY OF EVANSTON
By:
Name:
Title:
309 of 340
CHI 66177323
EXHIBIT A
LEGAL DESCRIPTION OF SUBJECT PROPERTY
LOT 2 IN EVANSTON’S RESUBDIVISION OF LOTS 2 & 3 IN WILLIAM B. JOHNSON’S
SUBDIVISION, BEING A SUBDIVISION IN THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD
PRINCIPAL MERIDIAN, SAID WILLIAM B. JOHNSON’S SUBDIVISION RECORDED AS
DOCUMENT NUMBER 22280240, APRIL 9, 1973 IN COOK COUNTY, ILLINOIS.
Commonly known as: 2222 Oakton Street, Evanston, Illinois 60201
PIN: 10-25-100-023-0000
310 of 340
CHI 66177323
EXHIBIT B
PLAT OF SUBDIVISION
The Property is depicted
The Adjacent Property is diagonally-striped
The Access Easement Area is cross-hatched
311 of 340
OAKTON STREET
NORTH LINE OF THE NORTHWEST QUARTER OF SECTION 25-41-13
SOUTH LINE OF THE SOUTHWEST QUARTER OF SECTION 24-41-13
N00°37'00"E 150.00484.79
CORNER
IPF AT
CORNER
IPF AT
0.20 W
4.70 N
X-CUT FND
CORNER
IPF AT
0.69 W
4.87 N
X-CUT FND
ON LINE
IRF
AT CORNER
NAIL FND
13.92 E
0.65 N
NAIL FND
7.07 W
0.28 S
X-CUT FND S00°37'00"W (150.00)N00°37'00"E (150.00)SCALE IN FEET
030 30
(40.10)
JAMES PARK
(UNSUBDIVIDED)
LOT 1
0.777 AC.|
33,831 SQ.FT.|
PIN NO.
10-25-100-023
10-25-100-022
LOT 2
0.943 AC.|
41,071 SQ.FT.|(46.00)(80.00)(47.00)(33.00)(93.00)N87°41'04"E (500.00)
S87°41'04"W (500.00)
S87°41'04"W 279.67
(15.21)
(40.05)RECORDED 2-28-2007PER DOC. NO. 0705915103OAKTON SHOPPES OF EVANSTON RESUBDIVISIONLOT 1RECORDED 6-22-1990PER DOC. NO. 90297275PACE SUBDIVISIONT..R
.
R
D P.M..N
E34113
2324
2625 N87°41'04"E (575.56)
RECORDED 8-7-1926DEDICATED PER DOC. NO. 9467664
RECORDED 8-7-1926DEDICATED PER DOC. NO. 9467662
RECORDED 12-24-1997
PER DOC. NO. 97969559
NORTH RIGHT-OF-WAY LINE
(EXISTING BUILDING AT CORNER)S00°37'00"W 47.06N87°41'04"E 222.00
N87°41'04"E 278.00
S87°41'04"W 270.33S02°18'52"E 149.8045.00
0.155 AC.|
6,741 SQ.FT.|
ACCESS EASEMENT
PROPOSED CROSS
CALC.
DWN.
CHKD.
SCALE:
DATE:
SHEET OF
Rosemont, Illinois 60018
(847) 823-0500
9575 West Higgins Road, Suite 600
ENGINEERING, LTD.IN
PREPARED FOR
1 1
1"=30'
160075.00002
PROJECT NO.
DRAWING NO.
PROPOSED CROSS ACCESS EASEMENT EXHIBIT
CITY OF EVANSTON, ILLINOIS
CITY OF EVANSTON
KJR
AJK
JRM
05-03-2019
EASE160075_02AE
N:\EVANSTON\160075.00002\SURVEY\EASE160075_02AE.EXHEASEMENT EXHIBIT
JOHNSON'S SUBDIVISION
LOTS 2 & 3 IN WILLIAM B.
EVANSTON'S RESUBDIVISION OF
312 of 340
For City Council Meeting of May 28, 2019 Item A19
Ordinance 53-O-19, Parking Prohibited at Certain Times
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 53-O-19, Amending Section (KK) of Title 10, Chapter 11,
Schedule 9 “Parking Prohibited at Certain Times”
Date: May 13, 2019
Recommended Action:
Alderman Rainey requests City Council adoption of Ordinance 53-O-19, amending
Section (KK) of Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times”
changing the time of day when parking is prohibited. This ordinance will change the
restriction against parking on Howard Street from Chicago Avenue to Ridge Avenue
from midnight to 3 a.m.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
Currently there is no parking at the on-street meters on Howard Street, from Chicago
Avenue to Ridge Avenue, from 12am-6am every day. As new businesses have opened
on the Evanston side of Howard Street, including Peckish Pig and Ward 8, there has
been an increased demand for parking on Howard Street during the early morning
hours of the day until the businesses close. Ordinance 53-O-19 will allow these
businesses’ patrons to park at the on-street meters until 3am, when the overnight
restrictions will go into effect.
Attachments:
Ordinance 53-O-19
Memorandum
313 of 340
For City Council Meeting of May 13, 2019 Item A20
Ordinance 53-O-19, Parking Prohibited at Certain Times
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 53-O-19, Amending Section (KK) of Title 10, Chapter 11,
Schedule 9 “Parking Prohibited at Certain Times”
Date: May 13, 2019
Recommended Action:
Alderman Rainey requests City Council adoption of Ordinance 53-O-19, amending
Section (KK) of Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times”
changing the time of day when parking is prohibited. This ordinance will change the
restriction against parking on Howard Street from Chicago Avenue to Ridge Avenue
from midnight to 3 a.m.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
Currently there is no parking at the on-street meters on Howard Street, from Chicago
Avenue to Ridge Avenue, from 12am-6am every day. As new businesses have opened
on the Evanston side of Howard Street, including Peckish Pig and Ward 8, there has
been an increased demand for parking on Howard Street during the early morning
hours of the day until the businesses close. Ordinance 53-O-19 will allow these
businesses’ patrons to park at the on-street meters until 3am, when the overnight
restrictions will go into effect.
Attachments:
Ordinance 53-O-19
Memorandum
314 of 340
5/2/2019
53-O-19
AN ORDINANCE
Amending City Code 10-11-9, “Schedule IX; Prohibited at Certain
Times,” to Modify the No Parking Restrictions on Howard Street from
Chicago Avenue to Ridge Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-9 titled “Schedule IX; Prohibited at Certain
Times” within the Evanston City Code of 2012, as amended, is hereby further amended
to read as follows:
(KK) 12:00 3:00 a.m. – 6:00 a.m. daily, no exceptions
Howard Street
(Ord. No. 71-0-94)
North side Chicago Avenue to Ridge Avenue
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 53-O-19 shall be in full force and effect after its
passage and approval.
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53-O-19
~2~
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council Meeting of May 28, 2019 Item O1
Business of the City by Motion: Resolution 52-R-19 Evanston Animal Shelter
Funding
For Action
To: Honorable Mayor and Members of the City Council
From: Members of the Human Services Committee
Subject: Budget and Benefits of Evanston Animal Welfare Program
Date: May 22, 2019
Recommended Action:
The Human Services Committee and staff recommend City Council adoption of
Resolution 52-R-19 authorizing the City Manager to negotiate and execute an
agreement with the Evanston Animal Shelter Association to fund operations by
providing a grant and supplies reimbursement for the period of June 1, 2019 through
May 31, 2020.
Funding Source:
Funding will be provided from the City’s Animal Control budget (Account
100.22.2280.62272) with a budget of $100,000, all of which is remaining.
Summary:
The attached budget presents the budgetary relationship between the City of
Evanston’s Animal Control budget within the Evanston Police Department and the
Evanston Animal Shelter’s budget.
Background:
The City of Evanston provides $100,000 for a grant and supplies reimbursement to the
Evanston Animal Shelter through the City’s Animal Control budget in 2019. The
$100,000 has two components. First, there is a grant of $65,000 paid in two
installments on approximately January 1 and June 1 to coincide with the Animal
Shelter’s fiscal calendar of June 1 to May 31. Second, there is $35,000 budgeted for
reimbursement of supplies for animal care, paid on a quarterly basis. The $65,000
grant is specified in City Council Resolution 97-R-15 and the 2017 Grant Agreement
between the City of Evanston and the Evanston Animal Shelter Association. The
$35,000 appropriation for bulk food, vaccines, and rabies tags is specified in 2017
Volunteer Animal Organization (VAO) agreement.
Memorandum
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2
In the City of Evanston’s Animal Control budget (within the Evanston Police
Department), $100,000 is budgeted as an expense as it is an outflow of financial
resources. In the Evanston Animal Shelter’s budget, the $100,000 is budgeted as a
revenue as it is an inflow of financial resources.
Discussion:
The amount of the grant to the VAO has not increased since its inception in 2015. This
grant is designated for the cost of payroll incurred by the VAO. During this four-year
period, wages have increased as the competition for qualified employees has expanded
significantly. The City’s cost-of-living adjustments for staff have increased by
approximately 10%. Accordingly, the VAO is requesting a 10% increase ($6,500) in the
amount of the grant to meet the growing wage pressures.
Attachments:
Resolution 52-R-19
Evanston Animal Shelter Charter
2019 Flyer
Intake and Outcome Statistics
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1
To: Members of the Human Services Committee
From: Vicky Pasenko, President, Evanston Animal Shelter Association
Louis Gergits, Manager of Budget and Finance
Subject: Budget and Benefits of Evanston Animal Welfare Program
Date: May 6, 2019
Summary:
The attached budget presents the budgetary relationship between the City of
Evanston’s Animal Control budget within the Evanston Police Department and the
Evanston Animal Shelter’s budget.
Background:
The City of Evanston provides $100,000 for a grant and supplies reimbursement to the
Evanston Animal Shelter through the City’s Animal Control budget in 2019. The
$100,000 has two components. First, there is a grant of $65,000 paid in two
installments on approximately January 1 and June 1 to coincide with the Animal
Shelter’s fiscal calendar of June 1 to May 31. Second, there is $35,000 budgeted for
reimbursement of supplies for animal care, paid on a quarterly basis. The $65,000
grant is specified in City Council Resolution 97-R-15 and the 2017 Grant Agreement
between the City of Evanston and the Evanston Animal Shelter Association. The
$35,000 appropriation for bulk food, vaccines, and rabies tags is specified in 2017
Volunteer Animal Organization (VAO) agreement.
In the City of Evanston’s Animal Control budget (within the Evanston Police
Department), $100,000 is budgeted as an expense as it is an outflow of financial
resources. In the Evanston Animal Shelter’s budget, the $100,000 is budgeted as a
revenue as it is an inflow of financial resources.
Discussion:
The amount of the grant to the VAO has not increased since its inception in 2015. This
grant is designated for the cost of payroll incurred by the VAO. During this four-year
period, wages have increased as the competition for qualified employees has expanded
significantly. The City’s cost-of-living adjustments for staff have increased by
approximately 10%. Accordingly, the VAO is requesting a 10% increase ($6,500) in the
amount of the grant to meet the growing wage pressures.
Memorandum
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City Animal Control Budget
Regular Pay $67,240
Overtime Pay 500
Health Insurance 12,500
IMRF 4,301
Social Security 4,281
Medicare 1,001
Building Maint 1,600
Other Professional Services 100,000
Rental of Auto Fleet 5,405
Rental of Auto Replacement 1,957
Clothing 500
Food 3,000
Other Commodities 2,000
Transfer to Debt Services 5,535
Total Animal Control Budget $209,820
EASA Budget FY2019
Vet Bills $175,000
Training/Boarding 12,000
Fundraising Costs 12,500
Insurance/Accounting, Software, etc. 10,000
General Supplies/Misc. 20,000
Pet Supplies Total 78,000
Reimbursed by City 35,000
Payroll 65,000
Total Direct Expense Budget $372,500
Other Value Add Services Monetized
Food Bank 10,000
Custodial Program 36,000
Senior Safety Net 5,000
More Than A Shelter Clinic 5,275
Total Value Add Services $56,275
TOTAL CONTRIBUTION TO THE COMMUNITY $428,775
For every $ the City provides in direct support of the Shelter, EASA gives $4.28
back to the Community
Budget
FY2019
Requested
Increase
% of City
Contribution
% of EASA
Contribution
EASA Payroll $65,000 $6,500 6.5% 1.7%
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5/8/2019
52-R-19
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Grant
Agreement with EASA to Fund Operations at the Evanston Animal
Shelter
WHEREAS, Ordinance 54-O-14 created the Animal Welfare Board to
provide direction and guidance for the Evanston Animal Shelter located at 2310 Oakton
Street (the “Shelter”); and
WHEREAS, the City Council also adopted 56-R-15 to authorize the
Evanston Animal Shelter Association (“EASA”), an Illinois not-for-profit corporation, to
serve as the City’s Volunteer Animal organization for the Shelter; and
WHEREAS, EASA seeks grant funds from the City of Evanston to fund its
operations and salaries for part-time staff members to serve as animal coordinators and
kennel assistants;
WHEREAS, EASA has successfully run the Shelter under a grant
agreement with the City of Evanston from June 2017 to the preset; and
WHEREAS, the City Council of the City of Evanston finds the best
interests of the City are served to execute a Grant Agreement with EASA to continue to
financially support EASA’s efforts to provide safe and quality services to the animals in
its care at the Shelter,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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52-R-19
~2~
SECTION 1: The City Manager is hereby authorized and directed to
execute the Grant Agreement (the “Agreement”) by and between the City of Evanston
and Evanston Animal Shelter Association, the Agreement is attached hereto as Exhibit 1
and incorporated herein by reference. The grant funds will be distributed every six
months for a two-year period to coincide with the term that EASA will continue its service
as the Volunteer Animal Organization Agreement. Each grant installment is $32,500 for a
total grant of $130,000.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any remaining terms of the Agreement as he may be deem to be in the best
interests of the City.
SECTION 3: That this Resolution 52-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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52-R-19
~3~
EXHIBIT 1
GRANT AGREEMENT
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The renewal of the contract between the City of Evanston and the Evanston Animal Shelter Association (EASA) is the
perfect opportunity to define the Evanston Animal Shelter charter, provide historical context for the newer members of
the City Council, and highlight some of the many accomplishments achieved at the shelter.
EVANSTON ANIMAL SHELTER CHARTER
The Evanston Animal Shelter is an open admission, city shelter which takes in all the abandoned, abused and
surrendered animals from the Evanston community regardless of age, medical condition and temperament.
HISTORY
In May of 2014, CARE – the previous volunteer animal organization (VAO) operating the shelter– was asked to leave
after protracted negotiations with the City failed to reach an agreement that would facilitate their continued
involvement. The high euthanasia rate for dogs was the centerpiece of the issues, however the dissemination of more
than $1.4M also became a factor. In the end CARE left the shelter, but was allowed to retain the funds.
From May 2014 through May 2015 the City operated the shelter with the assistance of several key volunteers, including
many current EASA Board Members. During that year the City, with the help of the Animal Welfare Board, issued an RFP
for a new VAO. After a thorough vetting of organizations that responded to the RFP and presentations to the Human
Services Committee and the City Council, the Evanston Animal Shelter Association was selected. A contract and a payroll
grant were executed on June 1, 2015 and renewed for a 2-year period in April of 2017. The contract and payroll grant
are set for renewal by the end of May 2019. It’s important to note that prior to these agreements, the City had
employed three individuals at the shelter, a Chief Animal Warden, an Animal Warden and a Kennel Assistant. The
payroll grant allowed the City to eliminate two city positions as a cost savings measure.
EVANSTON ANIMAL SHELTER MISSION
Upon taking over operation of the shelter, EASA created the shelter’s mission to serve as a guide for its path forward.
The Evanston Animal Shelter and Adoption Center is committed to providing compassionate and humane care for
Evanston’s abandoned, abused and relinquished animals and to find them homes through rehabilitation, foster care,
adoption, and rescue organizations. We aim to further serve the community as a proactive resource for education,
counseling and support.
EVANSTON ANIMAL SHELTER SAVE RATE
From the beginning one of EASA’s goals was to reduce the euthanasia rate by providing the best chance possible for
every animal that comes through the shelter doors. EASA is incredibly proud of its Save Rate of 97%.
Given the limited capacity of the shelter building, 24 dogs and optimally 35 cats, EASA has developed an extensive
network of Foster Families. Fosters provide loving homes and care for a period of time while all expenses are covered by
EASA. In particular animals with short-term medical conditions, animals that require constant care such as kittens that
need 24/7 bottle feeding and those that simply do not adjust well to the shelter environment are placed in foster
homes. At its high point, we have had as many as 150 animals in foster homes. EASA’s foster network has helped
contribute to the shelter’s 97% save rate.
Please see the attached chart for Intake and Outcome details for the years 2016 – 2018.
COMMUNITY ENGAGEMENT AND SUPPORT
While animals under its care are EASA’s primary priority, it has a broader focus as well. EASA likes to say that we are,
“More Than A Shelter,” because we have created a number of special programs to serve the community.
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Custodial Program: Sometimes people face a short term housing crisis. This may be the result of a domestic violence
situation, a foreclosure, a job loss or an extended hospital stay. In the past, these families would have been forced to
surrender their beloved pets, but our Custodial Program offers families the option to leave their pets in our care for up
to six weeks while they have the opportunity to get back on their feet and have their pets returned to them. While the
animals are at the shelter their vaccinations are brought up to date, they are spayed or neutered and we address any
medical conditions they might have – free of charge. Over the past three years we have provided 1,800 days of
custodial care to 34 animals under this program. Fair market value for this service would run more than $72,000.
More Than A Shelter Clinic: Over the past three years EASA has taken in nearly 1,000 stray dogs and cats. The ideal
outcome is for these animals to be returned to their homes. The best and quickest way to facilitate this is for the animals
to be microchipped. In 2017 we hosted a free microchipping event where we chipped 34 cats and dogs. In 2018 we
partnered with Companion Animal Hospital to include free rabies vaccinations, a State of Illinois law for all domestic
pets. During our 2018 event 48 animals received a microchip and 75 received a rabies vaccination. We are proud to host
the annual More Than A Shelter Clinic as a service to the community.
High School Students, Junior Volunteer Program and Rescue Reader Program: EASA believes that the inclusion of young
people is valuable to building self confidence, developing empathy for shelter animals and creating a pipeline of future
volunteers. EASA welcomes high school students to volunteer as a way to broaden themselves as individuals, give back
to the community and fulfill service requirements. There are currently more than two dozen ETHS students volunteering
on regular shifts at the shelter. Our Junior Volunteer Program takes place from April through September. The program
leader holds a monthly event for children ages 8 through 12. Because of space considerations the events are often held
offsite and include things such as a demonstration by the Evanston K9 officer, a presentation by the Evanston Animal
Control Officer, and a discussion about training service animals. The Rescue Reader Program allows children ages 4 and
up, along with a parent or guardian, to come to the shelter and read to an animal. It’s a fun way to sharpen reading skills
while interacting with shelter animals.
Forever Foster Program: Our Forever Foster Program recognizes that senior animals or animals with special medical
needs are difficult to adopt because of the concern for future medical costs. EASA eliminates that concern by agreeing to
pay for medical expenses for the life of the animal. We have found senior citizens and graduate students provide
amazing forever foster homes. The animals win because they have the chance to live the remainder of their lives in
loving homes. The fosters win because they are able to enjoy the love of an animal they might not otherwise be able to
afford.
Pet Food Bank: EASA is blessed to be the recipient of broad community support, including donations of food. Often
people buy food for their picky eaters and bring us the food their animals refuse to eat. Sometimes people have lost
their animal and have food left over that they don’t want to be wasted. Whatever the reason, we take this donated food
and pay it forward by providing a Food Bank for those who need help feeding their animals. We are all better served
any time we can provide assistance that keeps an animal in a loving home rather than having it surrendered to the
shelter for lack of resources.
Senior Safety Net Program: EASA is proud to have launched a new program this past April. The Senior Safety Net
Program addresses a growing need to provide assistance to seniors on a fixed income. We know that seniors often
struggle with the cost of medical care for their companions. Something as simple as an ear infection, eye infection or the
need for thyroid medication can stretch their budget beyond their means. This new program covers veterinary and
medical costs up to $500 per year for up to two animals per household for individuals 63 years and older. Seniors
shouldn’t have to watch their animal suffer or choose between medical care for their beloved pet or putting food on
their table.
VOLUNTEERS
EASA is fortunate to have a steady stream of volunteers without any active recruitment activities. Potential volunteers
are first asked to watch a video on the shelter website. The video provides details about age requirements, shift
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schedules and other relevant information. Once potential volunteers have viewed the video they sign up for an
orientation session followed by canine or feline hands-on training and then start on their selected shifts. EASA currently
has 175+ volunteers who care for the animals, maintain the cleanliness of the shelter and help with special events.
The Evanston Animal Shelter Association was formed for the sole purpose of supporting the Evanston Animal Shelter
and the Evanston Community. We look forward to renewing our contract with the City of Evanston and continuing to
support the animals and the community.
Attachments:
Evanston Animal Shelter Intake and Outcome Statistics
EASA Budget
Promotional Flyer with Additional Key Shelter Metrics
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The Evanston Animal Shelter is a small but mighty open admission community
shelter. With a core of 175 volunteers, we provide compassionate care for all
the abandoned, abused and relinquished animals that come through our door.
2310 Oakton Street Evanston, IL 60202
847.866.5082 EASadoptions@gmail.comevanstonanimalshelter.net
PETS
ADOPTED!
1,078 649
Animals
Foster HomesPlaced in
1,800More than
We provide temporary care,
free of charge for beloved pets
when owners fall on hard times
Custodial CareDays of
for 34 Animals The percentage of animals
leaving our shelter alive is well
above the national standard of 90%
for a shelter to be considered NO KILL.
97%
Save Rate
70%Nearly
Our commitment to health, well-being
and rehabilitation, essential for our
animals to nd their forever homes.
Cover Medical Bills
and Training Costs
of Expenses
* Numbers reflect
2016-2018 totals.fv
l
ud
327 of 340
EVANSTON ANIMAL SHELTER INTAKE AND OUTCOME STATISTICS FOR 2016 THROUGH 2018
2018 Grand Total
Intake Type Cat Dog Total Cat Dog Total Cat Dog Total
Born In Care 5 5 6 7 13 13 9 22 40
Surrenders & Returns 102 95 197 118 99 217 85 107 192 606
Custodial 2 6 8 4 9 13 7 7 14 35
Stray 156 210 366 139 216 355 116 149 265 986
Transfer In From Rescue Partners 7 3 10 9 9 31 4 35 54
Wildlife/Trapped Cats 1 1 34 34 33 0 33 68
Grand Total 273 314 587 301 340 641 285 276 561 1789
Grand Total
Outcome Type Cat Dog Total Cat Dog Total Cat Dog Total
Adoption 214 129 343 212 155 367 228 140 368 1078
Died of Natural Causes 4 4 8 8 23 0 23 35
Euthanasia 7 6 13 7 8 15 6 10 16 44
Released Cats 1 1 34 34 32 0 32 67
Return to Owner 21 168 189 19 157 176 12 108 120 485
Transfer Out to Rescue Partners 14 3 17 7 4 11 10 14 24 52
Grand Total 261 306 567 287 324 611 311 272 583 1761
Euthanasia Total 2016 13
Cats euthanized for medical reasons 7
Dogs euthanized for medical reasons 4
Dogs euthanized for behavioral issues 2
Euthanasia Total 2017 15
Cats euthanized for medical reasons 7
Dogs euthanized for medical reasons 4
Dogs euthanized for behavioral issues 4
Euthanasia Total 2018 16
Cats euthanized for medical reasons 6
Dogs euthanized for medical reasons 6
Dogs euthanized for behavioral issues 4
Live Release Rate:
97.0%
2016 2017
2016 2017 2018
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For City Council Meeting of May 28, 2019 Item O2
Business of the City by Motion: Resolution 68-R-18 and Ordinance 159-O-18
For Action
To: Honorable Mayor and Members of the City Council
From: Members of the Alternatives to Arrest Committee
Subject: Resolution 68-R-18, In Support of Employing Administrative Adjudication
as an Alternative to the Criminal Justice System for Juveniles, and
Ordinance 159-O-18, Amending Portions of the City Code Incorporating
Restorative Justice Practices for Minors
Date: May 28, 2019
Recommended Action:
The Alternatives to Arrest Committee recommends City Council adoption of Resolution
68-R-18, In Support of Employing Administrative Adjudication as an Alternative to the
Criminal Justice System for Juveniles, and Ordinance 159-O-18, Amending Portions of
the City Code Incorporating Restorative Justice Practices for Minors.
Background:
In February 2017, the University of North Carolina at Chapel Hill published a study on
“Racial Disparities in Traffic Stop Outcomes.” The study examined data from close to
650 law enforcement agencies across 16 different states. The report found that during
the overall period studied, the Evanston Police Department had the highest black driver
to white driver post-stop search rate in the county. Specifically, the study found that for
some of the years studied, Evanston was seven times more likely to search a black
driver than a white driver. From this report, the City Council began discussions on racial
disparities regarding arrests and citations in Evanston.
On April 17, 2017, Mayor Stephen Hagerty announced the formation of the Alternatives
to Arrest Committee, which consisted of eight members appointed by the Mayor, with
Alderman Peter Braithwaite appointed to chair the committee. The Committee’s go al is
to find alternatives to arrest for misdemeanors and reduce the number of young adults
that have a difficult time finding a job later in life.
Initially, the Committee focused on the review of the City’s record-keeping policies and
procedures regarding minors, which cumulated in the passage of Ordinance 15-0-18,
Creating Title 9, Chapter 18 of the Evanston City Code, Juvenile Law Enforcement
Records,” and Ordinance 65-O-18, Amending Portions of Title 11, Chapter 1 of the
Evanston City Code for the Expungement of Juvenile Administrative Hearing Records
by the City Council in May 2018. Along with the adoption of the ordinances, the
Memorandum
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Committee worked with the Evanston Police Department to revise the Inform and
Formal Station Adjustment Forms as an alternative to a court referral.
Summary:
The Committee created a subcommittee to review the administrative adjudication
hearing process for minors and certain municipal offenses currently prosecuted in the
Circuit Court of Cook County, which generates a record, which could move to the
administrative adjudication process.
Resolution 68-R-18 and Ordinance 159-O-18 were created to reduce the number of
minors receiving a juvenile arrest record through the Circuit Court of Cook County.
Ordinance 159-O-18 includes the following changes:
● In all cases where a finding of liability is made, the Hearing Officer shall
offer to the respondent the option of performing a number of community
service hours not to exceed a number commensurate in value to the
otherwise imposable fine. If the ordered community service hours are
completed within one hundred twenty (120) days, no fine may thereafter be
imposed for that violation.
● Whenever a charging document is issued alleging a violation of the City
Code by a person who is under eighteen (18) years of age at the time of the
alleged violation, the City’s Division of Administrative Hearings shall
maintain the confidentiality of any records generated from that charging
document, including the document itself, in compliance with 705 ILCS
405/1-7, “Confidentiality of Law Enforcement and Municipal Ordinance
Violation Records.”
● The City’s Division of Administrative Hearings shall provide separate and
private hearings for minors.
● If a minor has previously been found liable for violating the subject City
Code provision and received three (3) or fewer prior findings of a violation of
the subject City Code offense, the minor shall upon disposition receive the
option to participate in restorative practices. Restorative practices may
include a convening where the minor and members of the community,
including victims, where appropriate, convene to identify harm, repair harm
to the extent possible, address trauma, reduce the likelihood of further
harm, and/or strengthen community ties by focusing on the needs and
obligations of all parties involved through a participatory process, which may
involve a minor participating in any of the following or similar services
determined necessary by an administrative hearing officer: substance abuse
education, counseling, career training, victim-offender mediation, and/or the
performance of community service not to exceed forty (40) hours.
● In order to participate in restorative practices, the minor and parent/guardian
or emancipated minor shall be required to sign an agreement that requires
completion of the services within a reasonable time period, not to exceed
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one hundred twenty (120) days, as determined by the administrative hearing
officer.
● If the minor is successful in completing the requirements under the
agreement, the minor shall not be issued a fine for that violation and the
matter will be marked a closed case. If the minor is not successful, an
allowable fine may be imposed.
● Addition of Section 9-5-26 - General Theft of Property Under $500; Retail
Theft Under $300 to the Evanston City Code.
● Upon approval of Ordinance 159-O-18, the ordinance will go into effect June
1, 2019.
Legislative History:
At the February 27, 2019 Alternatives to Arrest Committee meeting, the
Committee reviewed Resolution 68-R-18 and Ordinance 159-O-18 and
recommended approval by City Council.
------------------------------------------------------------------------------------------
Attachments:
Resolution 68-R-18
Ordinance 159-O-18
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2/6/2019
68-R-18
A RESOLUTION
In Support of Employing Administrative Adjudication as an Alternative
to the Criminal Justice System for Juveniles
WHEREAS, the Alternatives to Arrest Committee found that the
maintenance of juveniles’ arrest and court records can prevent juveniles from accessing
educational and employment-related opportunities; and
WHEREAS, the Alternatives to Arrest Committee found that each
prosecution in the Circuit Court of Cook County for a municipal ordinance or state law
violation generates a record maintained by the Circuit Court, while an adjudication of a
City ordinance violation in the City’s Division of Administrative Hearings generates no
such record; and
WHEREAS, the Alternatives to Arrest Committee found that certain
juvenile and adult misdemeanor records are, in fact, forwarded to the Illinois State
Police, thereby generating additional records, while the City has no statutory obligation
to report administrative adjudications of municipal ordinance violations to the Illinois
State Police; and
WHEREAS, the Alternatives to Arrest Committee found that Ordinance
65-O-18 provides for expungement – a complete destruction – of the City’s Division of
Administrative Hearing records, while there is no state statute that provides for
expungement of records relating to a municipal ordinance violation prosecution in
Circuit Court; and
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68-R-18
~2~
WHEREAS, the Alternatives to Arrest Committee concluded that more
expansive use of the City’s system of administrative adjudication would enable the City
to reduce the number of records generated by arrests of juveniles while still adequately
addressing misbehavior conducted by juveniles; and
WHEREAS, the City Council tasked the Alternatives to Arrest Committee
with finding local alternatives to arrest for misdemeanor offenses and with seeking out
ways to reduce the number of juveniles with arrest and court records; and
WHEREAS, the Evanston City Council now finds that building and
maintaining a community that implements restorative and supportive practices for
juveniles while reducing the number of arrest and court records for juveniles is in line
with the public policy of the City; and
WHEREAS, the Evanston City Council seeks to implement
comprehensive and holistic rehabilitative practices in circumstances where juveniles are
cited for violations of the City Code within the administrative adjudication process; and
WHEREAS, the Evanston City Council acknowledges the findings of the
Alternatives to Arrest Committee and finds it appropriate to act in response to those
findings.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The Evanston City Council directs the Evanston Police
Department to refer minors under the age of 18 years old for all appropriate and
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68-R-18
~3~
applicable cases to the Division of Administrative Hearings as a diversion from the
Circuit Court of Cook County.
SECTION 3: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation Counsel
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1/6/2019
2/7/2019
3/27/2019
4/1/2019
159-O-18
AN ORDINANCE
Amending Portions of the City Code Incorporating Restorative Justice
Practices for Minors
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 11-1-9, “Scope of Authority of Hearing
Officers,” of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
11-1-9. - SCOPE OF AUTHORITY OF HEARING OFFICERS.
Hearing Officers will preside over adjudicatory hearings. The authority of a Hearing
Officer will encompass all acts necessary to conduct fair and impartial adjudicatory
hearings, including, but not limited to:
(A) Hear testimony and accept evidence that is relevant to the existence of the Code
violation.
(B) Administer oaths and affirmations to witnesses.
(C) Subject to City Code Section 11-1-10, at the request of any party or on the
Hearing Officer's own motion, issue subpoenas for the attendance of relevant
witnesses and/or the production of relevant books, records, or other information.
(D) Preserve the record of the hearing, including all exhibits and evidence admitted
into the record at the hearing.
(E) Issue a determination based upon a review of the notice of violation, citation,
ticket, or other charging document (any of which will constitute a "charging
document" under this Title) and on the evidence admitted, which determination
will be final for purpose of judicial review under the Illinois Administrative Review
Law, 735 ILCS 5/3 et seq. The determination will be in writing, will be signed by
the Hearing Officer, and will be designated as finding(s), decision and order.
(F) Upon finding a respondent liable for violating one or more Code provisions,
impose penalties as provided by the governing penalty provision; except,
however, that in no event will a Hearing Officer have authority to: 1) impose a
penalty of incarceration; or 2) impose a fine in excess of fifty thousand dollars
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159-O-18
~2~
($50,000.00). When applicable, each day a code provision is found to have been
violated by the respondent, will constitute a separate offense, and each separate
offense subjects the respondent to the penalty provided by the governing penalty
provision. In all cases where a finding of liability is made, the Hearing Officer
shall offer to the respondent the option of performing a number of community
service hours not to exceed a number commensurate in value to the otherwise
imposable fine. If the ordered community service hours are completed within one
hundred twenty (120) days, no fine may thereafter be imposed for that violation.
The Hearing Officer may also:
1. Tax administrative and/or enforcement costs and when applicable, tax
incurred by the City for effecting compliance with Code provision(s) for
which a respondent has been found liable.
2. Order, in addition to fines or costs, the respondent to comply with code
provision(s) found to have been violated, and, if appropriate, order the
respondent to post a compliance bond as provided by City Code
Subsection 11-1-16(B)(1).
3. Order, in addition to fines imposed or costs, the respondent to perform a
term of community service.
(G) Follow the policies, procedures and legislation set forth in this Code, except
where discretion is specifically vested in the Hearing Officer. A Hearing Officer is
authorized to waive the fine and/or costs that otherwise would be imposed upon
finding a respondent liable for one (1) or more Code violations when the Hearing
Officer specifically finds as a matter of fact that the violation(s) occurred under
such circumstances as to a reasonable person would constitute an excuse for
the violation(s).
(H) Rule upon motions, objections and the admissibility of evidence.
(I) Ask questions of the parties and witnesses to ensure the clarity and
completeness of the testimony and the record.
(J) Regulate the course of the hearing in accordance with this Chapter, the rules
adopted by the Chief Financial Officer or his/her designee for the conduct of
administrative hearings, and other applicable law.
SECTION 2: City Code Section 11-1-11, “Administrative Hearings,” of the
Evanston City Code of 2012, as amended, is hereby further amended to add City Code
Subsection 11-1-11(H), “Administrative Adjudication for Minors,” to read as follows:
(H) Administrative Adjudication for Minors.
1. Whenever a charging document is issued alleging a violation of the City
Code by a person who is under eighteen (18) years of age at the time of
the alleged violation, the City’s Division of Administrative Hearing shall
maintain the confidentiality of any records generated from that charging
document, including the document itself, in compliance with 705 ILCS
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405/1-7, “Confidentiality of Law Enforcement and Municipal Ordinance
Violation Records.” For purposes of this subsection, a minor shall be
defined as anyone who is under the age of eighteen (18) at the time of the
alleged violation of the City Code.
2. The City’s Division of Administrative Hearings shall provide separate and
private hearings for minors.
3. If a minor has previously been found liable for violating the subject City
Code provision and received three (3) or fewer prior findings of a violation
of the subject City Code offense, the minor shall upon disposition receive
the option to participate in restorative practices. Restorative practices may
include a convening where the minor and members of the community,
including victims, where appropriate, convene to identify harm, repair
harm to the extent possible, address trauma, reduce the likelihood of
further harm, and/or strengthen community ties by focusing on the needs
and obligations of all parties involved through a participatory process,
which may involve a minor participating in any of the following or similar
services determined necessary by an administrative hearing officer:
substance abuse education, counseling, career training, victim-offender
mediation, and/or the performance of community service not to exceed
forty (40) hours.
4. In order to participate in restorative practices, the minor and
parent/guardian or emancipated minor shall be required to sign an
agreement that requires completion of the services within a reasonable
time period, not to exceed one hundred twenty (120) days, as determined
by the administrative hearing officer.
5. If the minor is successful in completing the requirements under the
agreement, the minor shall not be issued a fine for that violation and the
matter will be marked a closed case. If the minor is not successful, an
allowable fine may be imposed.
SECTION 3: City Code Section 9-5-26, “General Theft,” of the Evanston
City Code of 2012, as amended, is hereby further amended to read as follows:
9-5-26 – GENERAL THEFT OF PROPERTY UNDER $500; RETAIL THEFT UNDER
$300.
(A) Definitions.
THEFT DETECTION DEVICE
REMOVER.
Any tool or device specifically designed
and intended to be used to remove any
theft detection device from any
merchandise.
THEFT DETECTION SHIELDING
DEVICE.
Any laminated or coated bag or device
designed and intended to shield
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merchandise from detection by an
electronic or magnetic theft alarm sensor.
UNDER-RING. To cause the cash register or other sales
recording device to reflect less than the
full retail value of the merchandise.
SHOPPING CART. Push carts of the type or types which are
commonly provided by grocery stores,
drug stores, or other retail mercantile
establishments for the use of the public in
transporting commodities in stores and
markets and, incidentally, from the stores
to a place outside the store.
RETAIL MERCANTILE
ESTABLISHMENT.
Any place where merchandise is
displayed, held, stored, or offered for sale
to the public.
PREMISES OF A RETAIL MERCANTILE
ESTABLISHMENT.
Includes, but is not limited to, the retail
mercantile establishment, any common
use areas in shopping centers, and all
parking areas set aside by a merchant or
on behalf of a merchant for the parking of
vehicles for the convenience of the
patrons of such retail mercantile
establishment.
MERCHANT. An owner or operator of any retail
mercantile establishment or any agent,
employee, lessee, consignee, officer,
director, franchisee, or independent
contractor of such owner or operator.
MERCHANDISE. Any item of tangible personal property.
FULL RETAIL VALUE. The merchant’s stated or advertised price
of the merchandise. To “conceal”
merchandise means that, although there
may be some notice of its presence, that
merchandise is not visible through
ordinary observation.
(B) It shall be unlawful for any person to commit general theft of property under five
hundred dollars ($500.00). A person commits the offense of general theft when
said person knowingly:
1. Obtains or exerts unauthorized control over property of the owner.
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2. Obtains control over stolen property knowing the property to have been
stolen or under such circumstances as would reasonably induce him or
her to believe the property was stolen.
(C) It shall be unlawful for any person to commit retail theft of property under three
hundred dollars ($300.00). A person commits the offense of retail theft when
said person knowingly:
1. Takes possession of, carries away, transfers, or causes to be carried
away or transferred, any merchandise displayed, held, stored, or offered
for sale in a retail mercantile establishment with the intention of retaining
such merchandise or with the intention of depriving the merchant
permanently of the possession, use, or benefit of such merchandise
without paying the full retail value of such merchandise; or
2. Alters, transfers, or removes any label, price tag, marking, indicia of value,
or any other markings which aid in determining value affixed to any
merchandise displayed, held, stored, or offered for sale, in a retail
mercantile establishment, and attempts to purchase such merchandise
personally or in consort with another at less than the full retail value with
the intention of depriving the merchant of the full retail value of such
merchandise; or
3. Transfers any merchandise displayed, held, stored, or offered for sale, in a
retail mercantile establishment from the container in or on which such
merchandise is displayed to any other container with the intention of
depriving the merchant of the full retail value of such merchandise; or
4. Under-rings with the intention of depriving the merchant of the full retail
value of the merchandise; or
5. Removes a shopping cart from the premises of a retail mercantile
establishment without the consent of the merchant given at the time of
such removal with the intention of depriving the merchant permanently of
the possession, use, or benefit of such cart; or
6. Represents to a merchant that he or another is the lawful owner of
property, knowing that such representation is false, and conveys o r
attempts to convey that property to a merchant who is the owner of the
property in exchange for money, merchandise credit, or other property of
the merchant; or
7. Uses or possesses any theft detection shielding device or theft detection
device remover with the intention of using such device to deprive the
merchant permanently of the possession, use, or benefit of any
merchandise displayed, held, stored, or offered for sale in a retail
mercantile establishment without paying the full retail value of such
merchandise; or
8. Obtains or exerts unauthorized control over property of the owner and
thereby intends to deprive the owner of the use or benefit of the property
when a lessee of the personal property of another fails to return it to the
owner, or if the lessee fails to pay the full retail value of such property to
the lessor in satisfaction of any contractual provision requiring such, within
ten (10) days after written demand from the owner for its return. A notice
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in writing, given after the expiration of the leasing agreement by registered
mail to the lessee at the address given by the lessee and shown on the
leasing agreement shall constitute proper demand.
In all subsections of City Code 9-5-26(C), the property must have a value of less
than three hundred dollars ($300.00).
(D) Violations. A violation of this Section shall be punishable by a fine of one
hundred fifty dollars ($150.00).
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This ordinance shall be in full force and effect on July 1,
2019.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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