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05.13.19
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 13, 2019 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:45 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements and Proclamations National Preservation Month, May 2019 National Police Week, May 12-18, 2019 Public Works Week, May 19-25, 2019 JoAnn Avery Day, May 19, 2019 Presentation to Bennett Johnson (III) City Manager Public Announcements Chicago Avenue/Sheridan Road Project of the Year Check Presentation from Friends of Robert Crown (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended as a forum for residents to share their perspective in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 419 City Council Agenda May 13, 2019 Page 2 of 12 (VI) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Suffredin Planning & Development - Alderman Revelle Human Services - Alderman Rue Simmons Rules Committee - Alderman Braithwaite Economic Development - Alderman Rue Simmons CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings of April 22, 2019 and April 29, 2019 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – April 1, 2019 through April 14, 2019 $2,821,514.57 Payroll – April 15, 2019 through April 28, 2019 $2,671,820.80 For Action (A2) Bills List – May 14, 2019 $4,087,869.59 Credit Card Activity (not including Amazon purchases) - Period Ending March 26, 2019 $180,292.86 For Action (A3) Amazon Credit Card Activity – Ending March 26, 2019 $5,840.41 For Action (A4) Approval of Special Event: Vintage Garage Chicago – Evanston Edition Staff recommends approval of a License Agreement with the City of Evanston and Vintage Promotions LLC for the use of the Maple Self-Parking Garage (one below the top floor which is open air) on Sunday, May 19, July 21 and September 15, 2019 from 10 a.m. to 5 p.m., contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. For Action 2 of 419 City Council Agenda May 13, 2019 Page 3 of 12 (A5) Contract Award for Parks, Recreation and Community Services Department 2019 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076), in an amount not to exceed $23,525 for the Parks, Recreation and Community Services Department 2019 Summer Bus Transportation Bid (Bid #19-08). Compass Transportation was the lowest responsive bidder, with a base bid of $19,525 and a $50.00 per hour cost for any additional trips that may be necessary. Funding is from various Parks and Recreation Accounts, which are detailed on the corresponding transmittal memorandum. For Action (A6) Contract with Play-Well TEKnologies for 2019 Youth Engineering LEGO Camp Instruction Staff recommends that City Council authorizes a sole source agreement with Play-Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960) through 2019 for instruction of youth engineering LEGO camps. Revenue from program registrations are deposited into Chandler-Newberger Account 100.30.3035.53565; Instructional expenses are paid from Chandler-Newberger Account 100.30.3035.62505, which has a $125,900 budgeted allocation. For Action (A7) Purchase of Arbotect Fungicide from Rainbow Treecare Scientific Advancements Staff recommends the City Council authorize the City Manager to execute a purchase order for the sole source purchase of 94 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) for a total purchase amount of $39,072.04. This vendor has the sole license from the European manufacturer, Syngenta, to distribute Arbotect in the United States. Funding for this purchase is from the General Fund (Account 100.40.4320.62496), which has a 2019 budget of $38,000, and a current balance of $31,460. The remaining funds for this will come from Account 100.40.4320.62385, with a budget of $75,000, and current balance of $69,137. For Action (A8) Contract for 2019 Water Main Improvements and Street Resurfacing Project with Joel Kennedy Constructing Corp. Staff recommends that City Council authorize the City Manager to execute a contract for the 2019 Water Main Improvements and Street Resurfacing Project (Bid No. 19-06) with Joel Kennedy Constructing Corp. (2830 N. Lincoln Avenue, Chicago, IL 60657) in the amount of $4,223,640.50. Funding in the amount of $3,663,815.50 will be provided from the Water Fund (Account 513.71.7330.65515–419012), with a budget/YTD balance of $3,710,000, and $559,825.00 from the Sewer Fund (Account 515.40.4535.65515 – 419012) with a budget/YTD balance of $560,000. For Action 3 of 419 City Council Agenda May 13, 2019 Page 4 of 12 (A9) Change Order No. 2 to the 2018 CIPP Sewer Rehabilitation Contract B with Kenny Construction Company Staff recommends that City Council authorize the City Manager to execute Change Order #2 for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with Kenny Construction Company dba Granite Inliner (2215 Sanders Road, Suite 400, Northbrook, IL 60062) in the amount of $35,151.00. This will increase the total contract amount from the original contract price of $379,505.00 to $414,656.50. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461), which has an FY 2019 budget of $1,125,561.00, of which $378,784 is remaining. For Action (A10) Contract with Bulley and Andrews Concrete Restoration for Parking Garage Silane Sealer Application Staff recommends City Council authorize the City Manager to execute a contract for the Parking Garage Silane Sealer Application (Bid 19-18) with Bulley and Andrews Concrete Restoration (1755 W. Armitage Avenue, Chicago, Illinois, 60622) in the amount of $620,608.00. Funding is available from the Parking Fund (Account 505.19.7005.65515 - 619005), which has a total FY 2019 budget of $900,000, all of which is remaining. In accordance with their parking garage lease agreement with the City of Evanston, the Residences of Sherman Plaza have agreed to reimburse the City their fair share of the cost at Sherman Avenue Garage upon completion of the project. This amount is estimated to be $49,460.96. For Action (A11) Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends City Council authorize the City Manager to negotiate and execute Amendment 3 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment would extend the term of the agreement through August 31, 2023. Staff also recommends City Council authorize the City Manager to execute Amendment 7 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings for a price of $3.56 per MMBTU. The amended term of the agreement would be effective June 1, 2019 through August 31, 2023. The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Northwestern University will administer the natural gas purchase for the City at no additional cost. For Action 4 of 419 City Council Agenda May 13, 2019 Page 5 of 12 (A12) Renewal of CAD Software License and Service Agreement with CentralSquare Technologies Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with CentralSquare Technologies (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $79,372.27. The Agreement is effective from May 1, 2019 through April 30, 2020. Funding will be provided by the Emergency Telephone System- Service Agreements & Contracts (Account 205.22.5150.62509) with a FY19 budget of $225,000 and an YTD balance of $136,050.59. For Action (A13) 2019 First Quarter Financial Report Staff recommends City Council accept and place on file the unaudited financial statements as of March 31, 2019. A summary by fund for revenues, expenditures, fund and cash balances can be found on the corresponding transmittal memorandum. For Action: Accept and Place on File (A14) Contract Renewal of Accela (PAL) Maintenance and Support Agreement Staff recommends the City Council authorize the City Manager to execute a renewal of a Licensing and Maintenance agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA 94583) for a period of one year (March 15, 2019 – March 14, 2020) for a total of $89,945.28 with an option to renew for an additional year. This cost reflects a 0% increase in the contract amount. This software provides support for City licensing and permitting activities in Community Development, Health and Human Services, Fire and Public Works Agency. Funding is provided from the Computer Licensing and Support Fund (Account 100.19.1932.62340) in the amount of $74,945.28 with a budget of $550,000 and a YTD balance of $477,071.53. Partial funding of $15,000 will be provided by Health and Human Services Department from the Local Health Protection Grant Fund (Account 100.24.2435.62474). For Action (A15) Collective Bargaining Agreement – Fraternal Order of Police, Patrol Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the Fraternal Order of Police (FOP), effective January 1, 2019 through December 31, 2022. For Action (A16) Resolution 49-R-19, Authorizing the City Manager to Execute a Master Pole Agreement with New Cingular Wireless PCS, LLC Staff recommends City Council adoption of Resolution 49-R-19 authorizing the City Manager to execute a Master Pole Agreement with New Cingular Wireless PCS, LLC. For Action 5 of 419 City Council Agenda May 13, 2019 Page 6 of 12 (A17) Resolution 50-R-19, Authorizing the City Manager to Execute a Master Pole Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless Staff recommends City Council adoption of Resolution 50-R-19 authorizing the City Manager to execute a Master Pole Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless. For Action (A18) Resolution 3-R-19, Easement Agreement with 1815 Ridge Avenue, LLC Staff recommends City Council adoption of Resolution 3-R-19 authorizing the City Manager to negotiate and execute an easement agreement with 1815 Ridge Avenue, LLC for the installation of a storm water control system. For Action (A19) Ordinance 52-O-19, Amending City Code 10-11-8 to Modify the Schedule to Prohibit Parking on Both Sides of Pitner Avenue from Washington Street South to the Dead End The Parking & Transportation Committee requests City Council adoption of Ordinance 52-O-19, amending Section of Title 10, Chapter 11, Schedule 8 “Parking Prohibited at All Times”, adding the section of Pitner Ave between Cleveland Street and the dead end to the south of Cleveland St. Alderman Fleming recommends suspension of the rules for Introduction and Action at the May 13, 2019 City Council meeting. For Introduction and Action (A20) Ordinance 53-O-19, Amending City Code to Modify the No Parking Restrictions on Howard Street from Chicago Avenue to Ridge Avenue Alderman Rainey requests City Council adoption of Ordinance 53-O-19, amending Subsection KK of Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times” changing the time of day when parking is prohibited. This ordinance will change the restriction against parking on Howard Street from Chicago Avenue to Ridge Avenue from midnight to 3 a.m. For Introduction (A21) Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real Estate, LLC Staff recommends City Council adoption of Ordinance 42-O-19, “Authorizing the City Manager to Enter into a Real Estate Contract with Clark Street Real Estate, LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street”. A two-thirds majority of City Council is required to adopt the ordinance. For Introduction 6 of 419 City Council Agenda May 13, 2019 Page 7 of 12 (A22) Ordinance 23-O-19, Amending City Code Section 10-8-1 “License Required” Changing the Wheel Tax Deadline Staff recommends City Council adoption of Ordinance 23-O-19 which amends the City Code Section 10-8-1 to change the wheel tax deadline to October 1 instead of December 31. The renewal period would begin on August 1 and run through September 30. For Action (A23) Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public Ways”, Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9 “Encumbrances, Encroachments and Obstructions” Staff recommends City Council adoption of Ordinance 16-O-19 by which the City Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the Encumbrances, Encroachments and Obstructions of the Public Ways. For Action (A24) Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of Collection Site; Collection Agent” Staff recommends City Council adoption of Ordinance 17-O-19 by which the City Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the Designation of Collection Site; Collection Agent. Language is being added to make it clear that property owners are responsible to clear snow and ice around trash receptacles so that the trash can be properly and safely collected. For Action (A25) Ordinance 39-O-19, Amending Portions of City Code Title 7, “Public Ways,” Chapter 15 “Board of Local Improvements” Staff recommends City Council adoption of Ordinance 39-O-19 by which the City Council would amend Title 7, Chapter 15, Section 7 of the City Code related to the Special Assessment procedures for alley improvements. For Action (A26) Ordinance 43-O-19, Adding Regulations to the City Code to Address Erosion and Sediment Controls for Construction Sites Staff recommends the adoption of proposed ordinance 43-O-19 by which the City Council would add Chapter 23 “Erosion and Sediment Controls on Construction Sites” to Title 4 “Building Regulations.” For Action 7 of 419 City Council Agenda May 13, 2019 Page 8 of 12 (A27) Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that Addresses the Frequency of Heavy Precipitation Events Based on a Recent Illinois State Water Survey Staff recommends City Council adoption of Ordinance 33-O-19 by which the City Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a document published by the Illinois State Water Survey regarding the frequency distributions of heavy precipitation in Illinois. For Action (A28) Ordinance 38-O-19, Amending Title 4, Chapter 18, “Demolition Tax” The Housing and Homelessness Commission and staff recommend approval of Ordinance 38-O-19, amending Title 4, Chapter 18 of the City Code, to increase the Demolition Tax to further Affordable Housing efforts. The demolition tax for a single-family detached residential structure will increase to fifteen thousand dollars ($15,000.00) from ten thousand dollars ($10,000); and for any multi- family, single-family attached, or two-family residential structure, either fifteen thousand dollars ($15,000.00) or five thousand dollars ($5,000.00) for each unit in the structure, whichever amount is more. For Action (A29) Ordinance 36-O-19 Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property at 1824 Emerson Street Staff recommends adoption of Ordinance 36-O-19 authorizing the City Manager to negotiate the sale of City-owned property at 1824 Emerson Street to Evanston Township High School (“ETHS”) in conformance with the terms of the Intergovernmental Agreement between the City of Evanston and ETHS for the Geometry in Construction class. For Action (A30) Ordinance 31-O-19, Amending Various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” Staff recommends City Council adoption of Ordinance 31-0-19, amending various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” changing the maximum time allowed at meters and surface lots by location. These changes will allow for four-hour limits on on-street parking in certain areas after 5pm and four-hour maximum parking all day in select surface parking lots. For Action 8 of 419 City Council Agenda May 13, 2019 Page 9 of 12 PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 45-O-19, Granting a Special Use Permit for a Banquet Hall Facility Located at 619 Howard Street in the B3 Business District The Zoning Board of Appeals and City staff recommend adoption of Ordinance 45-O-19 granting special use approval for a Banquet Hall, Palmhouse Productions, at 619 Howard St. in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Introduction HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE The Housing and Community Development Act Committee and staff recommend City Council adoption of the following two resolutions (47-R-19 and 48-R-19) which approve the 2019 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD) and the reallocation of $24,947 in unspent CDBG funds from prior years to new eligible activities as part of the 2019 Action Plan. (O1) Resolution 47-R-19, Approving the City’s 2019 Year Action Plan, and Adopting the 2019 CDBG, HOME, and ESG Program Budgets For Action (O2) Resolution 48-R-19, Amending the 2016 and 2017 CDBG Programs and Authorizing the Reallocation of Unexpended Funds For Action APPOINTMENTS (APP1)For Appointment: Lonnie Wilson - Commission on Aging Lonnie Wilson has been an Evanston resident for more than 60 years. A prominent local activist, Lonnie is the founder of Community Builders of Evanston, a non-profit organization dedicated to training and employing Evanston youth facing barriers to employment. Lonnie also recently served as a member of the City’s Climate Action and Resilience Plan (CARP) working group. He is committed to advocating for people of all ages, backgrounds and abilities. 9 of 419 City Council Agenda May 13, 2019 Page 10 of 12 Ben Kaplan - Environment Board Ben Kaplan is a certified Project Management Professional dedicated to sustainability. As a team leader for Engineers Without Borders of Chicago, Ben facilitated the development of a waste management and recycling program for a small Honduran village. In his former position at Maine Plastics, Inc., Ben developed creative recycling and reuse programs for high-volume clients, reducing their carbon footprint and solid waste profiles. He holds a Bachelor of Arts and Sciences from the University of Iowa. Denia Hester - Library Board Denia Hester is a children’s book author and retired Evanston Public Library librarian. A 25-year resident of Evanston, she supports the Library’s goal of growing lifelong learners throughout the city, and has served as a book reviewer for the Chicago Sun-Times, the American Library Association and the School Library Journal. Denia has volunteered at the James B. Moran Center for the past six years. She holds a B.A. from Columbia College and an M.L.S. from Dominican University. Jane Sloss - Plan Commission Jane Sloss is a project manager at Worn Jerabek Wiltse Architects specializing in multifamily housing projects, including affordable housing and housing for seniors and persons with disabilities. As an outreach fellow at Auburn University Rural Studio, Jane contributed to the 20K House project, working to develop a prototype for affordable housing in Alabama. Jane volunteers weekly at Inspiration Corporation to serve breakfast to those affected by homelessness and poverty, and has also served as a volunteer with Architecture for Humanity, Little Brothers Friends of the Elderly, and the Neighborhood Design Center. She holds a B.A. in Architecture from the University of Notre Dame. Aleca Sullivan - Preservation Commission Aleca Sullivan is a 19-year resident of Evanston passionate about preservation. As a former employee of the Technical Preservation Services Division of the U.S. National Park Service, Aleca is deeply knowledgeable about national historic preservation policy, tax credits, and standards. Currently, she serves as the Chief Operating Officer of the Sentencing Advocacy Group of Evanston. Aleca holds a B.A. from the University of Michigan and a Master’s degree in Historic Preservation Planning from Boston University. 10 of 419 City Council Agenda May 13, 2019 Page 11 of 12 Givonna Long - Public Safety Civil Service Commission Givonna Long is a former Evanston police officer and current partner at Kelley Drye and Warren, LLP. In addition to focusing her practice on complex litigation, Givonna has used her expertise to provide pro bono legal services for people in need. She was recently named to Chicago Business Journal’s “2018 Women of Influence” and was selected as one of the “Best LGBT Lawyers Under 40 – Class of 2012” by the LGBT Bar Association, among other honors. In her spare time, she has served on the Lincoln Elementary School PTA and has volunteered at the Jane Addams Hull House. Givonna holds a B.A. from the University of Chicago and a J.D. from Loyola University. Jill Zordan - Zoning Board of Appeals Jill Zordan is a Development Project Manager with 14 years of experience working in the field of community development. In her career, Jill has focused on structuring public/private partnerships between local authorities and private developers, primarily for the provision of mixed-use and mixed-income housing developments. She currently works as Director of Planning and Construction for Midtown Athletic Clubs. Jill holds a B.S. in Environmental Economics from UC Berkeley and an M.A. in Urban Planning from Harvard University. For Action (APP2)For Reappointment: Environment Board - Noreen Edwards Mental Health Board - Irene Ziaya For Action (VII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (VIII) Executive Session (IX) Adjournment 11 of 419 City Council Agenda May 13, 2019 Page 12 of 12 MEETINGS SCHEDULED THROUGH MAY 2019 Upcoming Aldermanic Committee Meetings 5/16/2019 6:30 PM Equity & Empowerment Commission 5/20/2019 6:00 PM City Council - Canceled 5/21/2019 7:00 PM Housing & Community Development Act Committee 5/22/2019 6:00 PM Transportation & Parking Committee 5/22/2019 7:30 PM Economic Development Committee Meeting 5/28/2019 6:00 PM Administration & Public Works, Planning & Development, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 12 of 419 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 22th, 2019 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 13 of 419 Mayor’s Public Announcements Mayor Hagerty Announcements and 1 Proclamation: ●Earth Day, April 22 ●Arbor Day, April 26 Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz had no announcements Watch City Clerk’s Communications City Clerk Reid a statement from Jenn Brennan voicing her support for the early childhood program at Robert Crown Center. Read a letter from Allie Harned which invited people to attend the Local Area Network meeting on April 23, 2019 from 9:30-11:00 a.m. in the Parasol Room. Clerk Reid also received a Memo from community members regarding the A & B General Obligation Bonds. Lastly, Financial Disclosure and Affiliation Statements are due May 1, 2019. Watch Public Comment Mike Vasilko Stated City Council does not have all the information to make a sound decision on the bond sale. Is asking the bond vote to be delayed. Ask City Council to hold a meeting with the residents about Robert Crown. Watch Harris Miller Believes City Council meetings become exclusive rather than inclusive when the public is not given other mediums through which they can provide public comment. Would like Clerk Reid’s idea for public comment be recommended to the Rules Committee for discussion. Also asked City Council to vote against the Robert Crown bond sale. Watch Misty Witenberg Wanted to remind City Council of last years consideration to remove important services to the community in order to balance the budget. Asked how the city could consider slashing these services while adding millions of debt to the city. Watch 14 of 419 Trisha Connolly Believes residents and Council members are not fully informed of the agreements being proposed. There are great things about the new Robert Crown Center, but would like City Council to make an informed decision before voting on the bond sale. Watch Doreen Price Shared her support for Ald. Rue Simmons previous comment of money not being allocated to help residents in Evanston. Talked about homeowners needing assistance to remodel homes and asked the City to help provide that assistance. Watch James Engleman Suggested that in the event Family Focus is closed down, the city should consider relocating children that attend Family Focus to the Harley Clarke mansion. Watch Jack Crane Talked about the need for turf fields for the youth who practice soccer. Believes the new fields at the Robert Crown Center will help bring a sense of community to Evanston. Watch John Berkley Represents the American Youth Soccer Organization (AYSO) and Evanston Soccer Association who advocated to support the sale of bonds for the Robert Crown Center. Thanked City Council in supporting the new Robert Crown Center and making an investment in the future for children in Evanston. Watch Micheal Peterson Talked about turf fields in Evanston. Other communities have invested in turf fields and it’s allowed more recreational time for the kids, even during inclement weather. Stated there are no turf fields in Evanston which puts our city at a disadvantage. Watch Clare Kelly Stated the city doesn’t have a plan to pay the first 25 million dollars in bonds. After going through all documentation regarding the bonds, there was no plan listed on how the city planned to pay for the Robert Crown Center. Suggested to wait until the Letters of Intent (LOI) have been negotiated to determine if 18 million in bonds are required. Watch Mathew Tobin Voiced his support for the new Robert Crown Center. Specifically, he supports the development of all sports fields. Said turf fields will become an asset for the community with little maintenance in comparison to grass fields. Thanked City Council for their support on the new Robert Crown Center. Watch Ben Shapiro Evanston Public Library Board President, thanked City Council for including the Evanston Library in the Robert Crown project. This will give the library the opportunity to reach a part of the community that had little access to the library before. Watch Ray Friedman Shared his observations of City Council attempt to change public comment. Would like to see questions that arise during public Watch 15 of 419 comment answered. Diane Thodos Made a reference to a speech made my Ald. Fleming in 2013 at the Grace Lutheran Church in Evanston and then a speech in Springfield, Illinois. She hopes Ald. Fleming will vote against the 18 million bonds that will affect residents in the city. Watch Meg Welch Believes the Robert Crown Center can be developed for less than 54 million dollars. Asked City Council for the opportunity to present other facilities that have been developed by other communities. Stated there is 1.5 million per year for the debt service that needs to be paid, with no current plan on how to pay for it. There is no homeless shelter for families, no funds for seniors who can’t afford their garbage collection fees, and no funds for families that need to pay their zone parking fees. Watch Darlene Cannon Agrees with a new Robert Crown Center, but doesn’t believe it requires 54 million dollars to construct. She believes the new Robert Crown Center is being built for wealthier Evanstonians who can afford to use the facility, while being paid for by the underprivileged residents of the community. The immediate impacts will affect housing and social services, especially those which affect the poor. Watch Mido Shammaa Talked about the childcare center at Robert Crown. Watch Michael Bonaguro Attorney who represented the owners at 2425 Oakton Street is asking City Council to vote against the proposed development for a carwash at 2425 Oakton. Watch Consent Agenda (M1) Approval of Minutes of the Regular City Council Meetings of March 11, 2019, March 18, 2019 and April 1, 2019 and April 8, 2019. For Action Approved on Consent Agenda Motion: Ald. Suffredin Watch (A1) Payroll – March 18, 2019 through March 31, 2019 $ 2,623,071.86 For Action Approved on Consent Agenda 16 of 419 (A2) Bills List – April 23, 2019 $ 5,788,823.06 For Action Approved on Consent Agenda (A3) Contract with Stantec Consulting Services, Inc. for 1909 Raw Water Intake Replacement City Council authorized the City Manager to execute a contract for the 1909 Raw Water Intake Replacement (RFP 19-02) with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60604) in the amount of $598,909.00. Funding will be provided from the Water Fund (Account 513.71.7330.62145-719001), which has an FY 2019 budget allocation of $300,000. The total budget for this this 2-year design project over FY 2019 and FY 2020 is $600,000. City Council will need to allocate additional funds in FY 2020 to complete the project. For Action Approved on Consent Agenda (A4) Contract with Sumit Construction Co., Inc. for the 2019 50/50 Sidewalk Replacement Project City Council authorized the City Manager to execute a contract for the 2019 50/50 Sidewalk Replacement Project (Bid No. 19-10) with Sumit Construction Co., Inc. (4150 W. Wrightwood Ave Chicago, IL 60039) in the amount of $232,365.00. Funding will be provided from the Capital Improvement Program (CIP) 2019 General Obligation Bonds in the amount of $150,000 and from estimated private funds in the amount of $82,365. A detailed funding breakdown can be found on the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A5) Change Order 5 to Contract with CDM Smith for Engineering Services for the Treated Water Storage Replacement Project Engineering Services City Council authorized the City Manager to execute Change Order No. 5 to the agreement for the Treated Water Storage Replacement Project Engineering Services to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $366,012.00. This will increase the total contract amount from the current contract price of $1,350,770.00 to $1,716,782.00. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 - 733107, which has an FY 2019 budget 17 of 419 allocation of $13,700,000. The total budget for the Clearwell 9 Rehabilitation Project (including construction and engineering services during construction for FY 2019 and FY 2020) is $23,900,000, of which $4,197,417 is remaining after authorized construction and engineering costs. For Action Approved on Consent Agenda (A6) Contract Extension with Interra, Inc. for Material Testing Services City Council authorized the City Manager to execute an amendment for the second 1-year contract extension with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) to the agreement for Material Testing Services (RFP 17-02) for various capital infrastructure improvement projects in the not-to-exceed amount of $150,000. Funding will be provided from the 2019 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, and Sewer Fund, depending on the project. Projects utilizing material testing services include street resurfacing, alley paving, sidewalk replacement, sewer and water main improvements, and other infrastructure improvements as needed. A detailed funding breakdown can be found on the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A7) Purchase of Trees for Spring Planting City Council authorized the City Manager to execute a contract award for the purchase of 246 trees from Suburban Tree Consortium in the amount of $52,625.00. Funding for this purchase is provided from the General Fund and private funding as outlined in the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A8) Contract with Herrera Landscape and Snow Removal, Inc. for 2019 Tree Planting Services City Council authorized the City Manager to execute a contract award for the 2019 Tree Planting Services to Herrera Landscape and Snow Removal, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) in an amount not to exceed $45,000.00. Funding for this project is from the FY 2019 General Fund budget 100.40.4320.65005, which has a total allocation of $135,000, which has a remaining balance of $82,375. 18 of 419 For Action Approved on Consent Agenda (A9) Purchase of Five (5) PlateScout License Recognition Systems from Passport Labs City Council approved the Single Source purchase of five (5) PlateScout License Plate Recognition systems from Passport Labs (128 S. Tryon Street #2200, Charlotte, NC 28292) for the Administrative Services Department in the amount of $206,500.00. Funding will be from the Parking Fund – Other Improvements (Account 505.19.7005.65515), with a budget of $3,510,000.00 and $3,405,607.91 remaining. For Action Approved on Consent Agenda (A10) Amendment to Agreement for Crossing Guards Services with Andy Frain Services, Inc. to Add One Additional Crossing Guard City Council authorized the City Manager to amend the agreement with Andy Fran Services, Inc. (761 Shoreline Drive, Aurora, IL 60504) to increase the not-to-exceed amount from $620,662 to $631,662 per year to add one additional crossing guard (RFP #18-52). Funding for the additional $11,000 will be from the City Manager – Other Program Costs (Account 100.15.1505.62490) with a budget of $23,617 and a YTD balance of $20,063. For Action Approved on Consent Agenda (A11) 2018 Year-End Financial Report City Council accepted and placed on file the 2018 year end financial report. For Action: Accept and Place on File Approved on Consent Agenda (A12) Resolution 34-R-19, Increase the Total Fiscal Year 2018 Budget by $18,641,429 to a New Total of $354,110,437 City Council adopted Resolution 34-R-19, amending the 2018 Budget by $18,641,429 to a new total of $354,110,437 as detailed in the corresponding transmittal memorandum. For Action 19 of 419 Approved on Consent Agenda (A13) Resolution 42-R-19, Authorizing the City Manager to Execute a Seven Year Cable Television Franchise Agreement with Comcast City Council adopted Resolution 42-R-19 authorizing the City Manager to execute a seven (7) year Cable Television Franchise Agreement with Comcast of Illinois IV, Inc. For Action Approved on Consent Agenda (A14) Resolution 19-R-19, Intergovernmental Agreement for Reciprocal Reporting and School Resource Officer City Council adopted Resolution 19-R-19, authorizing the City Manager to execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the use of two (2) Evanston Police Department officers at ETHS for the purpose of providing school resource officers (the “Intergovernmental Agreement”). For Action Approved on Consent Agenda (A15) Resolution 37-R-19, Professional Services Agreement with Kane McKenna for Tax Increment Financing Consulting Services City Council adopted Resolution 37-R-19 authorizing the City Manager to enter into a consulting contract with Kane McKenna and Associates, Inc. for study of the eligibility of expansion of the Howard Ridge Tax Increment Financing (TIF) District (#5) to include additional properties (50 PINs), for an amount not-to-exceed $30,500. The potential expansion of the district constitutes a major amendment to the TIF district and requires full eligibility of new parcels and public meeting process. The length of time for the district is not under consideration for extension at this time. Funding will come from Howard Ridge TIF Consulting Services Fund (Account 330.99.5860.62185). For Action Approved on Consent Agenda (A16) Ordinance 23-O-19, Amending City Code Section 10-8-1 “License Required” Changing the Wheel Tax Deadline City Council adopted Ordinance 23-O-19 which amends the City Code Section 10-8-1 to change the wheel tax deadline to October 1 instead of December 31. The renewal period would begin on August 1 and run 20 of 419 through September 30. For Introduction Approved on Consent Agenda (A17) Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public Ways”, Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9 “Encumbrances, Encroachments and Obstructions” City Council adopted Ordinance 16-O-19 by which the City Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the Encumbrances, Encroachments and Obstructions of the Public Ways. For Introduction Approved on Consent Agenda (A18) Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of Collection Site; Collection Agent” City Council adopted Ordinance 17-O-19 by which the City Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the Designation of Collection Site; Collection Agent. Language is being added to make it clear that property owners are responsible to clear snow and ice around trash receptacles so that the trash can be properly and safely collected. For Introduction Approved on Consent Agenda (A19) Ordinance 39-O-19, Amending Portions of City Code Title 7, “Public Ways,” Chapter 15 “Board of Local Improvements” City Council adopted Ordinance 39-O-19 by which the City Council would amend Title 7, Chapter 15, Section 7 of the City Code related to the Special Assessment procedures for alley improvements. For Introduction Passed 9-0 Watch 21 of 419 (A20) Ordinance 43-O-19, Adding Regulations to the City Code to Address Erosion and Sediment Controls for Construction Sites City Council adopted Ordinance 43-O-19 by which the City Council would add Chapter 23 “Erosion and Sediment Controls on Construction Sites” to Title 4 “Building Regulations.” For Introduction Passed 9-0 Watch (A21) Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that Addresses the Frequency of Heavy Precipitation Events Based on a Recent Illinois State Water Survey City Council adopted Ordinance 33-O-19 by which the City Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a document published by the Illinois State Water Survey regarding the frequency distributions of heavy precipitation in Illinois. For Introduction Approved on Consent Agenda (A22) Resolution 44-R-19, Amending the City of Evanston Budget Policy City Council adopted Resolution 44-R-19 amending the City of Evanston Budget Policy to state that Tax Supported General Obligation Debt shall not exceed $160,000,000 in aggregate principal amount. For Action Passed 8-1 Ald. Rue Simmons voted “No” Watch (A23) Ordinance 27-O-19, Authorizing 2019 A&B General Obligation Bonds City Council adopted Ordinance 27-O-19 providing for the issuance of one or more series of not to exceed $18,000,000 General Obligation Corporate Purpose Bonds, Series 2019A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center and one or more series of not to exceed $18,000,000 General Obligation Corporate Purpose Bonds, Series 2019B, for capital improvements, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, and authorizing and directing Watch 22 of 419 the sale of said bonds at public competitive sale. The ordinance was introduced at the City Council meeting on April 8, 2019. The final terms of the bonds will be approved by the Designated Officers under the ordinance after the bond sale, which is scheduled for May 16, 2019, by completion of the bond order as authorized by the bond ordinance. Staff plans to return to the City Council at its December 9, 2019 City Council meeting with additional amendments to the budget policy reducing the debt limit back to $152 million and add language indicating that this limit is measured with outstanding indebtedness annually on December 31. Motion to call the question Passed 5-4 Ald. Simmons, Suffredin, Revelle & Fleming vote “No” Motion to hold item for one week to seek community input Motion to overrule the hold on the item Passed 6-3 Ald. Rue Simmons, Suffredin & Fleming voted “No” For Action Passed 6-3 Ald. Simmons, Suffredin & Fleming vote “No” Re-vote Passed 7-2 Ald. Rue Simmons and Suffredin voted “No” Motion: Ald. Wilson Motion: Ald. Rue Simmons Motion: Ald. Rainey Watch (A24) Ordinance 28-O-19, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1524 City Council adopted Ordinance 28-O-19 allowing the paving of the alley north of Simpson Street and east of McDaniel Avenue through the Special Assessment Process. Funding will be from the Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account 415.40.4119.65515 – 419001), which has $250,000 budgeted in FY 2019; and the Special Assessment Funds (Account 420.26.6000.65515 – 419001), which has $408,000 budgeted in FY 2019. For Action Approved on Consent Agenda (A25) Ordinance 29-O-19, Updating City Code Section 10-4-16-2(A) Vehicle Parking Permits City Council adopted Ordinance 29-O-19, amending City Code Section 10-4-16 changing the payment for parking permits from quarterly to 23 of 419 monthly and allowing for the stickerless enforcement of the City-operated surface parking lots. For Action Approved on Consent Agenda (P1) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Ave. The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for major zoning relief for the following: 42.5% building lot coverage where a maximum 30% is allowed; 3’ south interior side yard setback where 5’ is required for the principal structure; and 3.5’ street side yard setback where 15’ is required for the principal structure, 8.5’ street side yard setback where 15’ is required for a deck, a 10’ street side yard setback where 15’ is required for a detached garage, and a 1’ street side yard setback where 15’ is required for open parking. The Zoning Board of Appeals determined the proposal does not meet all Standards for Major Variation, specifically that the proposal would result in a substantial adverse impact on the use, enjoyment or property values of adjoining properties, and that the requested variations are not the least deviation from the applicable regulations among the feasible options identified. The applicant submitted revised plans on February 10, 2019 that meets staff’s recommendation by reducing the bulk to a 1.5 story house and reducing the building lot coverage by removing an open parking space, which creates a variation for providing less than two required parking spaces. For Introduction Failed in Committee Motion: Ald. Revelle Watch (P2) Ordinance 32-O-19, Granting a Special Use and Zoning Relief for an Automobile Service Station and Convenience Store at 140 Chicago Avenue City Council adopted Ordinance 32-O-19 granting special use approval and major zoning relief to reconstruct an Automobile Service Station, Mobile, a Convenience Store, and for a 21’ two-way drive aisle where 24’ is required, at 140 Chicago Ave in the C1 Commercial District. The applicant has complied with all zoning requirements and meets all of the standards for a special use and variation for this district. For Introduction and Action Approved on Consent Agenda 24 of 419 (P3) Ordinance 18-O-19, Amending City Code Section 6-15-14-7, “Active Ground Floor Uses” City Council adopted Ordinance 18-O-19, amending the Zoning Ordinance Section 6-15-14-7 to revise the listing of appropriate ground floor uses in the Central Street Overlay District. For Action Approved on Consent Agenda (P4) Ordinance 30-O-19, Granting a Special Use Permit for a Planned Development at 2425 Oakton Street City Council adopted Ordinance 30-O-19 for approval of a Planned Development for a car wash facility with 20 vacuum spaces and 4 parking spaces in the I1 Industrial District and oRD Redevelopment Overlay District. The applicant is seeking one site development allowance for an accessory structure that is 3 ft. from the principal structure where 10 ft. is required. For Action Passed 8-1 Ald. Rainey voted “No” Watch (O1) Recommendation and Utilization of Local Employment Program Penalty Funds for Evanston Rebuilding Warehouse Pathways to Union Apprenticeship Program Proposal City Council approved to provide financial assistance through the Local Employment Program (LEP) Workforce Reserve Penalty Account totaling $40,000 to Evanston Rebuilding Warehouse and Minority Business Consortium. Funding will be from the LEP Workforce Reserve - Penalty Account (100.41307), with an available fund balance of $71,871.59. For Action Approved on Consent Agenda Motion: Ald. Rue Simmons Watch 25 of 419 Call of the Wards Ward 1: Made referral to the Planning and Development Department to include a definition of heritage trees in the City's Preservation Ordinance and where appropriate in the City Code. Watch Ward 2: Thanked everyone who attended the community clean-up event. Made a referral to the City Manager to prepare a meeting to present information relating to Robert Crown. Watch Ward 3: Quarterly town hall meeting at Lincoln school on Thursday, April 25 from 7:00-8:30 p.m. Watch Ward 4: Suggested a presentation be prepared to inform residents about the Robert Crown development. Watch Ward 5: Encouraged everyone to attend the grand opening of “Gyros Planet” on Friday, April 26, 2019 at 2:30 p.m. There will be a 5th Ward meeting on Wednesday May 8 at 7:00 p.m. Watch Ward 6: Ribbon cutting for “Normandy Remodeling” on Tuesday April 23, 2019. Willard PTA rummage sale on May 4, 2019 at 8:00 p.m. Watch Ward 7: Ward meeting on Thursday April 25, 2019 at the Ecology Center starting at 7:00 p.m. Watch Ward 8: Attended a ceremony conducted by Northwestern's Graduate Leadership & Advocacy Council, honoring Shane Colombo. 8th Ward meeting on Thursday April 25, 2019 starting at 7:00 p.m. at the Levy Senior Center. Watch Ward 9: Made a referral to city staff to provide information for the next affordable housing meeting on how to provide relocation assistance for residents, similar to what the City of Long Beach does. Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (9-0) City Council recessed into Executive Session. 26 of 419 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 29th, 2019 Present: Alderman Fiske Alderman Rue Simmons Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin (8) Absent: Alderman Rainey (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 27 of 419 Mayor’s Public Announcements Mayor Hagerty had no Announcements Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz had no Announcements Watch City Clerk’s Communications City Clerk Reid had no Announcements Watch Public Comment Amalia Malos Owner of Evanston Stitchworks who stated she will no longer be able to offer her 3-hour classes at her studio with the proposed changes in the City’s parking rule. She believes the parking rules are not taking retail stores into consideration. She reasons this will be an inconvenience to residents who may be forced to move to another parking spot and may not encourage them to stay and visit other local businesses. Watch Julie Matthei Co-owner of Hewn Bakery shared her concerns over the proposed amendments to “Parking Meter Zones. Although some concerns were addressed in the proposed Ordinance, she believes the bulk of her concerns are not being reflected. A few items she wished City Council to consider include: Creating a business parking in residential areas from 9-5 p.m.; commercial parking in a residential neighborhood, and having parking enforcement issuing ticket warnings. Asked City Council to reconsider free parking on Sundays and eliminating the convenience fee. Watch James Engleman Voiced his support for more affordable housing in Evanston. Watch Jane Wickenkamp Stated there is an increase in demand for affordable housing for senior citizens in Evanston. Was pleased to know City Council is open to discussing mixed-income housing by the Jane Pearlman building. Hopes other properties will be considered for affordable housing in Evanston. Watch 28 of 419 Mary De Jong Shared her support for any measure that would help increase affordable housing, especially if it includes mixed-income housing. Watch Peter De Jong Asked City Council to review parking on Main St. which is overflowed by commuters who park there in order to take the Metra train. Voiced his support for affordable housing for senior citizens in Evanston. Would like to see any proposed affordable housing to be deeded in order to remain affordable. Watch Sue Loellbach She appreciated the quarterly meetings being held to discuss affordable housing. She expects to see more affordable housing units become available. Asked City Council to find solutions that can help increase affordable housing for the mixed demographics in Evanston to support a more equitable and inclusive community. Watch Lori Keenan Stated her son received a $75 parking ticket while parking near ETHS and believes the price to be outrageous and a regressive tax. She stated to have received a parking ticket despite having paid for the meter. Claimed other people she knows have received tickets despite also paying for their parking meters. Watch Priscilla Giles Read an article dated March 6, 21960 relating to bonds issuance. The article states bonds being issued may serve to keep Evanston under the 90,000 population threshold and may force individuals to seek cheaper housing elsewhere. Watch Doreen Price Talked about affordable housing in Evanston. Believes in keeping homeowners in their own homes is the cheapest solution to make businesses prosper. Watch Ray Friedman Wanted to know if closed session minutes had been released per the Resolution passed on January 29, 2019. Asked why ward meetings are being restricted to only agenda items being discussed by the Aldermen. Lastly, he would like to see more details in the City Council goals pertaining to the long-term finances of the city. Watch Carlis Sutton Inquired if any EPA assessment for the contaminated soil, traffic study and what type of building are planned to be developed at 1805 Church Street. He is concerned the city hasn’t addressed the issue of elderly residents not being able to live in their homes. Requested a study be conducted to determine how many units will become affordable housing at the development site on Church St. and Darrow Ave. Watch Tina Paden Requested assistance to be given for landlords that provide affordable housing in Evanston. If funds could be allocated to assist landlords, more affordable housing units can be sustained. Watch 29 of 419 Special Order of Business (SP1) Presentation by Housing Authority of Cook County The Housing Authority of Cook County will present City Council with an update on the Perlman Expansion, a proposed new mixed-income senior residence at 1900 Sherman Avenue. For Discussion Watch (SP2) Affordable Housing Work Plan Progress to Date City Council accepted and placed on file a report updating City Council on activities that further the Council goal of expanding affordable options in Evanston, including: rental registration of ADU/coach houses, recent developments covered by the Inclusionary Housing Ordinance, home ownership activities, projects to expand the supply of new income restricted rental units, activities to preserve affordable housing, updates on housing services, including landlord-tenant and the IHO waitlist, the Assessment of Fair Housing, and the Affordable Housing Plan Steering Committee. In addition, staff seeks direction from City Council on proposed amendments to zoning code relating to attached accessory dwelling units and small lot housing. For Action: Accept and Place on File Passed 7-0 Watch (SP3) Tenantt Relocation Assistance Policy for Displaced Tenants Staff seeks direction from City Council regarding next steps relating to the development of a Tenant Relocation Assistance Policy. Such policies are being implemented in municipalities that are experiencing high levels of displacement, particularly of low-income and senior tenants, due to redevelopment and rapidly rising rents. Some also cover displacement resulting from property standards violations that result in a unit being declared uninhabitable. For Discussion (SP4) Ordinance 38-O-19, Amending Title 4, Chapter 18, “Demolition Tax” City Council approved for introduction Ordinance 38-O-19, amending Title 4, Chapter 18 of the City Code, to increase the Demolition Tax to further Affordable Housing efforts. The demolition tax for a single-family detached Motion: Ald. Wilson Watch 30 of 419 residential structure will increase to fifteen thousand dollars ($15,000.00) from ten thousand dollars ($10,000); and for any multi-family, single-family attached, or two-family residential structure, either fifteen thousand dollars ($15,000.00) or five thousand dollars ($5,000.00) for each unit in the structure, whichever amount is more. For Introduction Passed 6-0 (SP5) Resolution 36-R-19, Deed in Lieu of Foreclosure of 1805 Church Street City Council approved Resolution 36-R-19, authorizing the City Manager to execute a Deed in Lieu of Foreclosure Agreement for the acquisition of a vacant lot located at 1805 Church Street in Evanston, Illinois. This property at the corner of Church Street and Darrow Avenue has been identified as a development site for affordable or mixed income housing. It is adjacent to two parcels owned by the City, 1708 and 1710 Darrow Avenue. For Action Passed 7-0 Motion: Ald. Rue Simmons Watch (SP6) Ordinance 36-O-19 Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property at 1824 Emerson Street City Council adopted Ordinance 36-O-19 authorizing the City Manager to negotiate the sale of City-owned property at 1824 Emerson Street to Evanston Township High School (“ETHS”) in conformance with the terms of the Intergovernmental Agreement between the City of Evanston and ETHS for the Geometry in Construction class. For Introduction Passed 7-0 Motion: Ald. Rue Simmons Watch (SP7) Parking Updates Staff will provide an update on several parking initiatives that have been implemented over the last several months. For Discussion Direction was given to staff to return in 90 days with an update Watch 31 of 419 (SP8) Ordinance 31-O-19, Amending Various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” City Council adopted for introduction Ordinance 31-0-19, amending various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” changing the maximum time allowed at meters and surface lots by location. These changes will allow for four-hour limits on on-street parking in certain areas after 5pm and fourhour maximum parking all day in select surface parking lots. For Introduction Passed 8-0 Motion: Ald. Wynne Watch (SP9) 2019-2020 City Council Goals City Council approved the 2019-2020 City Council goals document, which outlines the definitions, metrics, and city-wide projects for each goal. Motion to amend the language to include Sunday transportation option and creating MOU’s for fundraising groups. Passed 8-0 For Action Passed 8-0 Motion: Ald. Braithwaite Motion: Ald. Fleming Watch 32 of 419 Call of the Wards Ward 1: No Report Watch Ward 2: The waste transfer station will be holding a meeting on May 2, 2019, at Gibbs-Morris Center starting at 6:30 p.m. Watch Ward 3: On May 2, 2019 offices hours will be from 7:30 -10 a.m at Brothers K. Watch Ward 4: There is a proposed development at 601 Davis St. and meetings will be scheduled on a date TBD. Watch Ward 5: Thanked Rebuilding Together for their volunteer work in rebuilding 4 homes in the 5th Ward and supporting affordable housing. Congratulated the women of Delta Sigma Theta on their annual scholarship fundraiser. The group raised over $250,000.00 for scholarships for the Evanston youth. Watch Ward 6: No Report Watch Ward 7: No Report Watch Ward 8: No Report Watch Ward 9: Voiced her support for Cook County which passed the Just Housing Ordinance that aimed at ending housing discrimination against people with arrest records. Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. 33 of 419 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, May 13, 2019 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN II. PUBLIC SERVICE RECOGNITION WEEK, MAY 5-11, 2019 III. APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 22, 2019 IV. CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – April 1, 2019 through April 14, 2019 $2,821,514.57 Payroll – April 15, 2019 through April 28, 2019 $2,671,820.80 For Action (A2) Bills List – May 14, 2019 $4,087,869.59 Credit Card Activity (not including Amazon purchases) - Period Ending March 26, 2019 $180,292.86 For Action (A4) Approval of Special Event: Vintage Garage Chicago – Evanston Edition Staff recommends approval of a License Agreement with the City of Evanston and Vintage Promotions LLC for the use of the Maple Self-Parking Garage (one below the top floor which is open air) on Sunday, May 19, July 21 and September 15, 2019 from 10 a.m. to 5 p.m., contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. For Action 34 of 419 (A5) Contract Award for Parks, Recreation and Community Services Department 2019 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076), in an amount not to exceed $23,525 for the Parks, Recreation and Community Services Department 2019 Summer Bus Transportation Bid (Bid #19-08). Compass Transportation was the lowest responsive bidder, with a base bid of $19,525 and a $50.00 per hour cost for any additional trips that may be necessary. Funding is from various Parks and Recreation Accounts, which are detailed on the corresponding transmittal memorandum. For Action (A6) Contract with Play-Well TEKnologies for 2019 Youth Engineering LEGO Camp Instruction Staff recommends that City Council authorizes a sole source agreement with Play-Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960) through 2019 for instruction of youth engineering LEGO camps. Revenue from program registrations are deposited into Chandler-Newberger Account 100.30.3035.53565; Instructional expenses are paid from Chandler-Newberger Account 100.30.3035.62505, which has a $125,900 budgeted allocation. For Action (A7) Purchase of Arbotect Fungicide from Rainbow Treecare Scientific Advancements Staff recommends the City Council authorize the City Manager to execute a purchase order for the sole source purchase of 94 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) for a total purchase amount of $39,072.04. This vendor has the sole license from the European manufacturer, Syngenta, to distribute Arbotect in the United States. Funding for this purchase is from the General Fund (Account 100.40.4320.62496), which has a 2019 budget of $38,000, and a current balance of $31,460. The remaining funds for this will come from Account 100.40.4320.62385, with a budget of $75,000, and current balance of $69,137. For Action (A9) Change Order No. 2 to the 2018 CIPP Sewer Rehabilitation Contract B with Kenny Construction Company Staff recommends that City Council authorize the City Manager to execute Change Order #2 for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with Kenny Construction Company dba Granite Inliner (2215 Sanders Road, Suite 400, Northbrook, IL 60062) in the amount of $35,151.00. This will increase the total contract amount from the original contract price of $379,505.00 to $414,656.50. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461), which has an FY 2019 budget of $1,125,561.00, of which $378,784 is remaining. For Action 35 of 419 (A11) Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends City Council authorize the City Manager to negotiate and execute Amendment 3 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment would extend the term of the agreement through August 31, 2023. Staff also recommends City Council authorize the City Manager to execute Amendment 7 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings for a price of $3.56 per MMBTU. The amended term of the agreement would be effective June 1, 2019 through August 31, 2023. The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Northwestern University will administer the natural gas purchase for the City at no additional cost. For Action (A14) Contract Renewal of Accela (PAL) Maintenance and Support Agreement Staff recommends the City Council authorize the City Manager to execute a renewal of a Licensing and Maintenance agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA 94583) for a period of one year (March 15, 2019 – March 14, 2020) for a total of $89,945.28 with an option to renew for an additional year. This cost reflects a 0% increase in the contract amount. This software provides support for City licensing and permitting activities in Community Development, Health and Human Services, Fire and Public Works Agency. Funding is provided from the Computer Licensing and Support Fund (Account 100.19.1932.62340) in the amount of $74,945.28 with a budget of $550,000 and a YTD balance of $477,071.53. Partial funding of $15,000 will be provided by Health and Human Services Department from the Local Health Protection Grant Fund (Account 100.24.2435.62474). For Action (A16) Resolution 49-R-19, Authorizing the City Manager to Execute a Master Pole Agreement with New Cingular Wireless PCS, LLC Staff recommends City Council adoption of Resolution 49-R-19 authorizing the City Manager to execute a Master Pole Agreement with New Cingular Wireless PCS, LLC. For Action (A17) Resolution 50-R-19, Authorizing the City Manager to Execute a Master Pole Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless Staff recommends City Council adoption of Resolution 50-R-19 authorizing the City Manager to execute a Master Pole Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless. For Action 36 of 419 (A18) Resolution 3-R-19, Easement Agreement with 1815 Ridge Avenue, LLC Staff recommends City Council adoption of Resolution 3-R-19 authorizing the City Manager to negotiate and execute an easement agreement with 1815 Ridge Avenue, LLC for the installation of a storm water control system. For Action (A20) Ordinance 53-O-19, Amending City Code to Modify the No Parking Restrictions on Howard Street from Chicago Avenue to Ridge Avenue Alderman Rainey requests City Council adoption of Ordinance 53-O-19, amending Subsection KK of Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times” changing the time of day when parking is prohibited. This ordinance will change the restriction against parking on Howard Street from Chicago Avenue to Ridge Avenue from midnight to 3 a.m. For Introduction V. ITEMS FOR CONSIDERATION (A3) Amazon Credit Card Activity – Ending March 26, 2019 $5,840.41 For Action (A8) Contract for 2019 Water Main Improvements and Street Resurfacing Project with Joel Kennedy Constructing Corp. Staff recommends that City Council authorize the City Manager to execute a contract for the 2019 Water Main Improvements and Street Resurfacing Project (Bid No. 19-06) with Joel Kennedy Constructing Corp. (2830 N. Lincoln Avenue, Chicago, IL 60657) in the amount of $4,223,640.50. Funding in the amount of $3,663,815.50 will be provided from the Water Fund (Account 513.71.7330.65515–419012), with a budget/YTD balance of $3,710,000, and $559,825.00 from the Sewer Fund (Account 515.40.4535.65515 – 419012) with a budget/YTD balance of $560,000. For Action (A10) Contract with Bulley and Andrews Concrete Restoration for Parking Garage Silane Sealer Application Staff recommends City Council authorize the City Manager to execute a contract for the Parking Garage Silane Sealer Application (Bid 19-18) with Bulley and Andrews Concrete Restoration (1755 W. Armitage Avenue, Chicago, Illinois, 60622) in the amount of $620,608.00. Funding is available from the Parking Fund (Account 505.19.7005.65515 - 619005), which has a total FY 2019 budget of $900,000, all of which is remaining. In accordance with their parking garage lease agreement with the City of Evanston, the Residences of Sherman Plaza have agreed to reimburse the City their fair share of the cost at Sherman Avenue Garage upon completion of the project. This amount is estimated to be $49,460.96. For Action 37 of 419 (A12) Renewal of CAD Software License and Service Agreement with CentralSquare Technologies Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with CentralSquare Technologies (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $79,372.27. The Agreement is effective from May 1, 2019 through April 30, 2020. Funding will be provided by the Emergency Telephone System- Service Agreements & Contracts (Account 205.22.5150.62509) with a FY19 budget of $225,000 and an YTD balance of $136,050.59. For Action (A13) 2019 First Quarter Financial Report Staff recommends City Council accept and place on file the unaudited financial statements as of March 31, 2019. A summary by fund for revenues, expenditures, fund and cash balances can be found on the corresponding transmittal memorandum. For Action: Accept and Place on File (A15) Collective Bargaining Agreement – Fraternal Order of Police, Patrol Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the Fraternal Order of Police (FOP), effective January 1, 2019 through December 31, 2022. For Action (A19) Ordinance 52-O-19, Amending City Code 10-11-8 to Modify the Schedule to Prohibit Parking on Both Sides of Pitner Avenue from Washington Street South to the Dead End The Parking & Transportation Committee requests City Council adoption of Ordinance 52-O-19, amending Section of Title 10, Chapter 11, Schedule 8 “Parking Prohibited at All Times”, adding the section of Pitner Ave between Cleveland Street and the dead end to the south of Cleveland St. Alderman Fleming recommends suspension of the rules for Introduction and Action at the May 13, 2019 City Council meeting. For Introduction and Action (A21) Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real Estate, LLC Staff recommends City Council adoption of Ordinance 42-O-19, “Authorizing the City Manager to Enter into a Real Estate Contract with Clark Street Real Estate, LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street”. A two-thirds majority of City Council is required to adopt the ordinance. For Introduction 38 of 419 VI. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 39 of 419 MINUTES Administration & Public Works Committee Monday, April 22, 2019 @ 6:00 PM Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 COMMITTEE MEMBER PRESENT: Ann Rainey, 8th Ward Alderman, Cicely Fleming, 9th Ward Alderman, Peter Braithwaite, 2nd Ward Alderman, Robin Rue Simmons, 5th Ward Alderman, and Thomas Suffredin, 6th Ward Alderman COMMITTEE MEMBER ABSENT: STAFF PRESENT: Janella Hardin, Administrative Lead, Wally Bobkiewicz, City Manager, Kimberly Richardson, Deputy City Manager, Hitesh Desai, Chief Financial Officer, David Stoneback, Public Works Agency Director, Demitrous Cook, Police Chief, Hugh DuBose, Assistant City Attorney, Kate LewisLakin, Budget Manager, Lara Biggs, PWA Bureau Chief- Capital Planning/Engineering, and Tammi Nunez, Purchasing Manager I. CALL TO ORDER/DECLARATION OF A QUORUM Ald. Suffredin declared a quorum and called the meeting to order at 6:00p.m. II. NATIONAL DRINKING WATER WEEK: 3RD GRADE ART CONTEST WINNERS Mayor Hagerty and Darrell King presented the 3rd Grade Art Contest Winners: • Mayor's Choice Award - Frances Marinacci, St. Athanasius School • Water Spirit Award - Sanaya Basu, Dewey Elementary School • People's Choice Award - Eden Mpiranya, Bessie Rhodes School of Global Studies III. PUBLIC COMMENT • James Engelman suggested the programs at Family Focus move to the Harley Clarke mansion. • Ray Friedman spoke regarding the 2018 budget amendment increase, debt limit increase and Item A23 bond issuance and the memorandum of understanding for the Robert Crown project. He noted concerns about the 11 changes to the 2018 budget and a $22 million debt service cost. He asked about the cost of these items to taxpayers. • Betty Ester discussed the lack of development in the 5th ward. She noted the City granted a variance for a banquet hall in another ward. What is the benefit to the community? What are they giving to the community? She's concerned that this DraftDraftDraftDraftDraftDraftDraftDraftDraftDraftDraft 40 of 419 Administration & Public Works Committee April 22, 2019 business will take revenue and resources from Fleetwood-Jourdain and Family Focus. How will the revenue loss be recovered? IV. APPROVAL OF MINUTES OF REGULAR MEETING MINUTES OF APRIL 8, 2019 Approval of the April 8, 2019 Draft Minutes Approval of the Minutes of the Regular April 8, 2019 Administration & Public Works Committee Moved by 5th Ward Alderman Robin Rue Simmons Seconded by 2nd Ward Alderman Peter Braithwaite Ayes: 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 3-0 on a recorded vote V. CONSENT CALENDAR (A1) Payroll – March 18, 2019 through March 31, 2019 $ 2,623,071.86 Motion to approve the Payroll - March 18, 2019 through March 31, 2019 in the amount of $2,623,071.86 Moved by 9th Ward Alderman Cicely Fleming Seconded by 5th Ward Alderman Robin Rue Simmons Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A2) Bills List – April 23, 2019 $ 5,788,823.06 Motion to approve the Bills List for April 23, 2019 in the amount of $5,788,823.06 Moved by 2nd Ward Alderman Peter Braithwaite Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A3) Contract with Stantec Consulting Services, Inc. for 1909 Raw Water Intake Replacement Staff recommends City Council authorize the City Manager to execute a contract for the 1909 Raw Water Intake Replacement (RFP 19-02) with Stantec Consulting Services, Inc. 41 of 419 Administration & Public Works Committee April 22, 2019 (350 North Orleans Street, Suite 1301, Chicago, IL 60604) in the amount of $598,909.00.Funding will be provided from the Water Fund (Account 513.71.7330.62145- 719001), which has an FY 2019 budget allocation of $300,000. The total budget for this this 2-year design project over FY 2019 and FY 2020 is $600,000. City Council will need to allocate additional funds in FY 2020 to complete the project. For Action Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A4) Contract with Sumit Construction Co., Inc. for the 2019 50/50 Sidewalk Replacement Project Staff recommends City Council authorize the City Manager to execute a contract for the 2019 50/50 Sidewalk Replacement Project (Bid No. 19-10) with Sumit Construction Co., Inc. (4150 W. Wrightwood Ave Chicago, IL 60039) in the amount of $232,365.00. Fundin g will be provided from the Capital Improvement Program (CIP) 2019 General Obligation Bonds in the amount of $150,000 and from estimated private funds in the amount of $82,365. A detailed funding breakdown can be found on the corresponding transmittal mem orandum. For Action Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A6) Contract Extension with Interra, Inc. for Material Testing Services Staff recommends City Council authorize the City Manager to execute an amendment for the second 1-year contract extension with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) to the agreement for Material Testing Services (RFP 17 -02) for various capital infrastructure improvement projects in the not -to-exceed amount of $150,000. Funding will be provided from the 2019 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, and Sewer Fund, depending on the project. Projects utilizing material testing services include street resurfacing, alley paving, sidewalk replacement, sewer and water main improvements, and other infrastructure improvements as needed. A detailed funding breakdown can be found on the corresponding transmittal memorandum. For Action Moved by 8th Ward Alderman Ann Rainey 42 of 419 Administration & Public Works Committee April 22, 2019 Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A7) Purchase of Trees for Spring Planting Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 246 trees from Suburban Tree Consortium in the amount of $52,625.00. Funding for this purchase is provided from the General Fund and private funding as outlined in the corresponding transmittal memorandum. For Action Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A8) Contract with Herrera Landscape and Snow Removal, Inc. for 2019 Tree Planting Services Staff recommends the City Council authorize the City Manager to execute a contract award for the 2019 Tree Planting Services to Herrera Landscape and Snow Rem oval, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) in an amount not to exceed $45,000.00. Funding for this project is from the FY 2019 General Fund budget 100.40.4320.65005, which has a total allocation of $135,000, which has a remaining balance of $8 2,375. For Action Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A10) Purchase of Five (5) PlateScout License Recognition Systems from Passport Labs Staff recommends City Council approval of the Single Source purchase of five (5) PlateScout License Plate Recognition systems from Passport Labs (128 S. Tryon Street #2200, Charlotte, NC 28292) for the Administrative Services Department in the amount of $206,500.00. Funding will be from the Parking Fund – Other Improvements (Account 43 of 419 Administration & Public Works Committee April 22, 2019 505.19.7005.65515), with a budget of $3,510,000.00 and $3,405,607.91 remaining. For Action Ald. Fleming asked staff to provide a report detailing new parking rollout system revisions at the April 29th Special City Council meeting. Also add an update about pay by plate transfer to a different zone. Moved by 8th Ward Alderman Ann Rainey Seconded by 2nd Ward Alderman Peter Braithwaite Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A10) Amendment to Agreement for Crossing Guards Services with Andy Frain Services, Inc. to Add One Additional Crossing Guard Staff recommends that City Council authorize the City Manager to amend the agreement with Andy Fran Services, Inc. (761 Shoreline Drive, Aurora, IL 60504) to increase the not to exceed amount from $620,662 to $631,662 per year to add one additional crossing guard (RFP #18-52). Funding for the additional $11,000 will be from the City Manager – Other Program Costs (Account 100.15.1505.62490) with a budget of $23,617 and a YTD balance of $20,063. For Action Ald. Rainey requested a referral to City Manager's Office regarding other requests to increase number of crossing guards at other schools. Moved by 5th Ward Alderman Robin Rue Simmons Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A11) 2018 Year-End Financial Report Staff recommends that the City Council accept and place on file the 2018 year-end financial report. For Action Moved by 2nd Ward Alderman Peter Braithwaite Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, 44 of 419 Administration & Public Works Committee April 22, 2019 and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote Chief Financial Officer Hitesh Desai presented the 2018 Year-End Financial Report. This presentation contains unaudited numbers that will be finalized in mid-May. Budget Coordinator Kate LewisLakin discussed the report: • General Fund Revenue was $115,728,242, expenses were $115,385,322 with a surplus of $342,919. The Fund Balance at the end of 2018 was $13,559,018. • Property taxes came in slightly below budget due to refunds of prior year ta xes. • Charges for services exceeded budget due to reimbursement for police overtime. • Interfund transfers exceeded budget due to the closing of the Washington National TIF. • The General Fund was overbudget by $1.1 million, but was partially offset by Police Department reimbursement and grant revenue received. At Ald. Fleming's inquiry, CFO Desai explained that the Washington National TIF close out included year-end payments for the CTA Red Purple Modernization project and transfers for Water and Sewer eligible expenses. The TIF closed at 0. If there were funds remaining we would have to distribute to the taxing bodies. At Ald. Rainey's inquiry, CFO Desai explained that the difference between the cash balance and fund balance is due to receivables not yet paid. He added that the Council authorizes spending and if funds are overbudget we must ask for permission to approve those expenses. It is part of the administrative housekeeping process. Moved by 2nd Ward Alderman Peter Braithwaite Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A12) Resolution 34-R-19, Increase the Total Fiscal Year 2018 Budget by $18,641,429 to a New Total of $354,110,437 Staff recommends that the City Council adopt Resolution 34 -R-19, amending the 2018 Budget by $18,641,429 to a new total of $354,110,437 as detailed in the corresponding transmittal memorandum. For Action Moved by 6th Ward Alderman Thomas Suffredin Seconded by 2nd Ward Alderman Peter Braithwaite Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd 45 of 419 Administration & Public Works Committee April 22, 2019 Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A13) Resolution 42-R-19, Authorizing the City Manager to Execute a Seven Year Cable Television Franchise Agreement with Comcast Staff recommends City Council adoption of Resolution 42 -R-19 authorizing the City Manager to execute a seven (7) year Cable Television Franchise Agreement with Comcast of Illinois IV, Inc. For Action Moved by 2nd Ward Alderman Peter Braithwaite Seconded by 5th Ward Alderman Robin Rue Simmons Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A14) Resolution 19-R-19, Intergovernmental Agreement for Reciprocal Reporting and School Resource Officer Staff recommends City Council adopt Resolution 19-R-19, authorizing the City Manager to execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the use of two (2) Evanston Police Department officers at ETHS for the purpose of providing school resource officers (the “Intergovernmental Agreement”). For Action At Ald. Fleming's inquiry, Assistant City Attorney Hugh DuBose explained that the ETHS Career Counselor position will be folded into an existing employee's position. City Manager Bobkiewicz added that the Good Neighbor Fund pays for the Youth Job Center position. It was reclassified 6-7 years ago. At Ald. Braithwaite's inquiry, City Manager Bobkiewicz explained that Chief Cook is working with District 65 to determine the appropriate role in the district. Moved by 9th Ward Alderman Cicely Fleming Seconded by 5th Ward Alderman Robin Rue Simmons Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A17) Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public Ways”, Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9 “Encumbrances, Encroachments and Obstructions” 46 of 419 Administration & Public Works Committee April 22, 2019 Staff recommends City Council adoption of Ordinance 16-O-19 by which the City Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the Encumbrances, Encroachments and Obstructions of the Public Ways. For Introduction Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A18) Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of Collection Site; Collection Agent” Staff recommends City Council adoption of Ordinance 17-O-19 by which the City Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the Designation of Collection Site; Collection Agent. Language is being added to make it clear that property owners are responsible to clear snow and ice around trash receptacles so that the trash can be properly and safely collected. For Introduction Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A21) Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that Addresses the Frequency of Heavy Precipitation Events Based on a Recent Illinois State Water Survey Staff recommends City Council adoption of Ordinance 33-O-19 by which the City Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a document published by the Illinois State Water Survey regarding the frequency of distributions of heavy precipitation in Illinois. For Action Moved by 8th Ward Alderman Ann Rainey Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, 47 of 419 Administration & Public Works Committee April 22, 2019 and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote VI. ITEMS FOR CONSIDERATION (A5) Change Order 5 to Contract with CDM Smith for Engineering Services for the Treated Water Storage Replacement Project Engineering Services Staff recommends that City Council authorize the City Manager to execute Change Order No. 5 to the agreement for the Treated Water Storage Replacement Project Engineering Services to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $366,012.00. This will increase the total contract amount from the current contract price of $1,350,770.00 to $1,716,782.00. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 -733107, which has an FY 2019 budget allocation of $13,700,000. The total budget for the Clearwell 9 Rehabilitation Project (including construction and engineering services during construction for FY 2019 and FY 2020) is $23,900,000, of which $4,197,417 is remaining after authorized construction and engineering costs. For Action Moved by 9th Ward Alderman Cicely Fleming Seconded by 8th Ward Alderman Ann Rainey Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A15) Resolution 37-R-19, Professional Services Agreement with Kane McKenna for Tax Increment Financing Consulting Services Staff recommends City Council adoption of Resolution 37 -R-19 authorizing the City Manager to enter into a consulting contract with Kane McKenna and Associates, Inc. for study of the eligibility of expansion of the Howard Ridge Tax Increment Financing (TIF) District (#5) to include additional properties (50 PINs), for an amount not to exceed $30,500. The potential expansion of the district constitutes a major amendment to the TIF district and requires full eligibility of new parcels and public meeting process. The length of time for the district is not under consideration for extension at this time. Funding will come from Howard Ridge TIF Consulting Services Fund (Account 330.99.5860.62185). For Action Moved by 6th Ward Alderman Thomas Suffredin Seconded by 2nd Ward Alderman Peter Braithwaite Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin 48 of 419 Administration & Public Works Committee April 22, 2019 Carried 5-0 on a recorded vote (A16) Ordinance 23-O-19, Amending City Code Section 10-8-1 “License Required” Changing the Wheel Tax Deadline Staff recommends City Council adoption of Ordinance 23-O-19 which amends the City Code Section 10-8-1 to change the wheel tax deadline to O ctober 1 instead of December 31. The renewal period would begin on August 1 and run through September 30. For Introduction Moved by 9th Ward Alderman Cicely Fleming Seconded by 5th Ward Alderman Robin Rue Simmons Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A19) Ordinance 39-O-19, Amending Portions of City Code Title 7, “Public Ways,” Chapter 15 “Board of Local Improvements” Staff recommends City Council adoption of Ordinance 39-O-19 by which the City Council would amend Title 7, Chapter 15, Section 7 of the City Code related to the Special Assessment procedures for alley improvements. For Introduction Moved by 8th Ward Alderman Ann Rainey Seconded by 5th Ward Alderman Robin Rue Simmons Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A20) Ordinance 43-O-19, Adding Regulations to the City Code to Address Erosion and Sediment Controls for Construction Sites Staff recommends the adoption of proposed ordinance 27-O-19 by which the City Council would add Chapter 23 “Erosion and Sediment Controls on Construction Sites” to Title 4 “Building Regulations”. For Introduction Ald. Suffredin corrected Ordinance 27-O-19 to Ordinance 43-O-19 Moved by 6th Ward Alderman Thomas Suffredin Seconded by 8th Ward Alderman Ann Rainey Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin 49 of 419 Administration & Public Works Committee April 22, 2019 Carried 5-0 on a recorded vote Amendment to Item A20 - Ordinance 43-O-19 Moved by 9th Ward Alderman Cicely Fleming Seconded by 5th Ward Alderman Robin Rue Simmons Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, 5th Ward Alderman Robin Rue Simmons, and 6th Ward Alderman Thomas Suffredin Carried 5-0 on a recorded vote (A22) Resolution 44-R-19, Amending the City of Evanston Budget Policy Staff recommends City Council adoption of Resolution 44 -R-19 amending the City of Evanston Budget Policy to state that Tax Supported General Obligation Debt shall not exceed $160,000,000 in aggregate principal amount. For Action Moved by 5th Ward Alderman Robin Rue Simmons Seconded by 9th Ward Alderman Cicely Fleming Ayes: 8th Ward Alderman Ann Rainey, 9th Ward Alderman Cicely Fleming, 2nd Ward Alderman Peter Braithwaite, and 6th Ward Alderman Thomas Suffredin Nays: 5th Ward Alderman Robin Rue Simmons Carried 4-1 on a recorded vote VII. ITEMS FOR DISCUSSION VIII. ITEMS FOR COMMUNICATION IX. ADJOURNMENT Ald. Braithwaite moved to adjourn, seconded by Ald. Rue Simmons. The meeting adjourned at 6:41pm. Respectfully submitted by: Janella Hardin, PHR 50 of 419 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: May 9, 2019 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – April 1, 2019 through April 14, 2019 $ 2,821,514.57 (Payroll includes employer portion of IMRF, FICA, and Medicare) Payroll – April 15, 2019 through April 28, 2019 $ 2,671,820.80 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – May 14, 2019 $ 4,087,869.59 General Fund Amount – Bills list $ 824,021.96 Advanced Checks – Bills list $ 27,818.66 $ 854,840.62 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 9,591,204.96 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Attachments: Bills List Credit Card Transactions for Period Ending March 26, 2019 $ 180,292.86 For City Council Meeting of May 13, 2019 Item A1 & A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 51 of 419 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPIER PAPER 03/25/2019 1,384.00 $1,384.00 259711 - EYE MED VISION CARE EYEMED MONTHLY INVOICE 04/25/2019 4,284.02 $4,284.02 123581 - GUARDIAN GUARDIAN DENTAL MONTHLY INVOICE 04/25/2019 18,668.75 106088 - METLIFE SMALL BUSINESS CENTER METLIFE MONTHLY INVOICE 04/19/2019 20,608.88 $39,277.63 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.NGL MONTHLY INVOICE 05/01/2019 193.85 $193.85 105394 - VERIZON WIRELESS COMMUNICATION CHARGES 04/01/2019 21,093.23 $21,093.23 101192 - CONSERV FS GRASS SEED FOR ATHLETIC FIELDS 05/03/2019 640.00 143861 - MARTENSON TURF PRODUCTS, INC.ATHLETIC FIELD PAINT 05/03/2019 1,209.48 $1,849.48 15622 - ROBIN RUE SIMMONS REIMBURSEMENT FOR AIRFARE - NATIONAL LEAGUE OF CITIES CONFERENCE 04/19/2019 226.00 15622 - ROBIN RUE SIMMONS REIMBURSEMENT FOR AIRFARE - CITY SUMMIT CONFERENCE 04/19/2019 424.40 $650.40 $650.40 $650.40 16453 - DAN BEE KIM EARLY VOTING POSTER 03/06/2019 225.00 $225.00 $225.00 $225.00 100177 - ALLEGRA PRINT & IMAGING BLANK BIRTHDAY CARDS TO SEND TO EMPLOYEES 04/26/2019 573.00 $573.00 105654 - XEROX CORP.COPIER CHARGES 01/01/2019 16.80 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 84.32 $101.12 10407 - NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY - 1/1/19-3/31/19 04/18/2019 312.38 $312.38 $986.50 12151 - MULTILINGUAL CONNECTIONS LLC FLYER FOR AIR QUALITY STUDY AT WASTER TRANSFER STATION 04/17/2019 95.00 $95.00 $95.00 14118 - ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES INC. PUBLIC OFFICIAL BOND - CLERK REID 04/02/2019 100.00 14118 - ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES INC. PUBLIC OFFICIAL BOND - MAYOR HAGERTY 04/02/2019 100.00 14118 - ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES INC. PUBLIC OFFICIAL BOND - TREASURER DESAI 04/02/2019 250.00 $450.00 $450.00 16528 - SV FAMILY EVANSTON LLC LIQUOR LICENSE REFUND 05/02/2019 787.50 $787.50 16498 - KATHLEEN LUCAS PRORATED WHEEL TAX REFUND - VEHICLE SOLD IN FEBRUARY 04/18/2019 60.00 $60.00 16527 - ROD GARDNER PET LICENSE REFUND: 2 PETS ARE SPAYED/NEUTERED 05/02/2019 10.00 $10.00 14374 - ACCOUNTING PRINCIPALS SEASONAL HIRE WITH ACCOUNTING PRINCIPALS 04/19/2019 639.10 14374 - ACCOUNTING PRINCIPALS SEASONAL HIRE WITH ACCOUNTING PRINCIPALS 04/19/2019 602.79 14374 - ACCOUNTING PRINCIPALS SEASONAL HIRE WITH ACCOUNTING PRINCIPALS 05/01/2019 283.24 14374 - ACCOUNTING PRINCIPALS SEASONAL HIRE WITH ACCOUNTING PRINCIPALS 05/01/2019 377.65 $1,902.78 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 42.16 $42.16 188147 - AZAVAR AUDIT SOLUTIONS AUDITING 05/02/2019 915.24 188147 - AZAVAR AUDIT SOLUTIONS AUDITING 05/02/2019 915.24 188147 - AZAVAR AUDIT SOLUTIONS AUDITING 05/02/2019 915.24 $2,745.72 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/03/2019 81.56 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/04/2019 (7.24) 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/04/2019 13.48 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/10/2019 19.95 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/10/2019 5.20 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/10/2019 6.80 $119.75 $5,667.91 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Account 21640 - DENTAL INSURANCE Totals Account 21650 - LIFE INSURANCE-UNIVERSAL Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE Account 13040 - INVENTORY OF SUPPLIES Totals Account 21639 - VISION INSURANCE DEDUCTI Fund 100 - GENERAL FUND Account 13040 - INVENTORY OF SUPPLIES Business Unit 1300 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Totals Department 14 - CITY CLERK Business Unit 1300 - CITY COUNCIL Account 62295 - TRAINING & TRAVEL Account 62295 - TRAINING & TRAVEL Totals Account 41223 - RSRV - FIELD USE FEES REC Totals Department 13 - CITY COUNCIL Account 22725 - CELL PHONE BILLS PAYABLE Account 22725 - CELL PHONE BILLS PAYABLE Totals Account 41223 - RSRV - FIELD USE FEES REC Account 62380 - COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 1505 - CITY MANAGER Account 62210 - PRINTING Account 62210 - PRINTING Totals Business Unit 1400 - CITY CLERK Totals Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1400 - CITY CLERK Account 65175 - ELECTION SUPPLIES Account 65175 - ELECTION SUPPLIES Totals Account 62615 - INSURANCE PREMIUM Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Totals Business Unit 1535 - SUSTAINABILTY GRANT Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Account 62615 - INSURANCE PREMIUM Business Unit 1535 - SUSTAINABILTY GRANT Account 65515 - OTHER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Account 62506 - WORK- STUDY Account 62506 - WORK- STUDY Totals Business Unit 1505 - CITY MANAGER Totals Account 61060 - SEASONAL EMPLOYEES Totals Account 52020 - PET LICENSES Totals Account 61060 - SEASONAL EMPLOYEES Account 52010 - VEHICLE LICENSES Account 52010 - VEHICLE LICENSES Totals Account 52020 - PET LICENSES Business Unit 1560 - REVENUE & COLLECTIONS Account 51595 - LIQUOR TAX Account 51595 - LIQUOR TAX Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Account 65095 - OFFICE SUPPLIES Account 64541 - UTILITY TAX AUDIT SERVICES Totals Account 62380 - COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64541 - UTILITY TAX AUDIT SERVICES Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 1052 of 419 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 12785 - FOSTER & FOSTER GASB 67/68 DISCLOSURE REPORT FOR 12/31/2018 - POLICE PENSION 04/09/2019 3,000.00 12785 - FOSTER & FOSTER GASB 67/68 DISCLOSURE REPORT FOR 12/31/2018 - FIRE PENSION 04/09/2019 3,000.00 104738 - SIKICH LLP SINGLE AUDIT FOR YEAR ENDING DECEMBER 31, 2017 04/18/2019 13,297.00 $19,297.00 $19,297.00 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/04/2019 3.04 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/05/2019 27.99 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/04/2019 23.10 $54.13 $54.13 105920 - EVMARK COMMUNITY SUPPORT FUND 05/02/2019 750.00 14708 - NORTHWESTERN UNIVERSITY BRIGHT NIGHT CATERING 04/30/2019 3,616.30 16377 - SJEVOID SIMMONS ART EXHIBIT LEASE FOR 6 MONTHS 04/29/2019 500.00 $4,866.30 $4,866.30 $31,416.84 254615 - PACER SERVICE CENTER COURT ELECTRONIC RECORDS 05/10/2019 60.80 $60.80 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 21.08 $21.08 303856 - ROBERT HALF INTERNATIONAL TEMP SERVICES 04/05/2019-04/12/2019 04/18/2019 2,346.00 303856 - ROBERT HALF INTERNATIONAL TEMP SERVICES 04/19/2019-04/26/2019 05/02/2019 2,040.00 $4,386.00 106332 - WEST GROUP PAYMENT CTR LEGAL SERVICES 04/04/2019 921.19 $921.19 $5,389.07 $5,389.07 15876 - ACCURATE BIOMETRICS EMPLOYMENT TESTING-ACCURATE BIOMETRICS 04/16/2019 852.00 14084 - LANGUAGE TESTING INTERNATIONAL, INC. EMPLOYMENT TESTING-LANGUAGE TESTING INTERNATIONAL 04/18/2019 120.00 $972.00 163373 - HEALTH ENDEAVORS, S.C.EMPLOYMENT TESTING-HEALTH ENDEAVORS 04/16/2019 735.00 101665 - NORTH SHORE ENH OMEGA EMPLOYMENT TESTING-NORTH SHORE OMEGA 04/17/2019 3,701.00 $4,436.00 105201 - TRANS UNION CORP EMPLOYMENT BACKGROUND CHECKS-TRANSUNION 04/16/2019 239.84 105318 - UNIVERSITY OF ILLINOIS -GAR 162 FIRE APPARATUS OPERATOR EXAM-UNIVERSITY OF ILLINOIS 05/01/2019 12,900.00 $13,139.84 11903 - JOYCE MARTER ENTERPRISES, INC.CITYWIDE TRAINING-JOYCE MARTER 04/16/2019 500.00 $500.00 105654 - XEROX CORP.COPIER CHARGES 01/01/2019 16.80 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 21.08 $37.88 106674 - EXPERIAN CREDIT MONITORING-EXPERIAN 04/25/2019 160.85 $160.85 $19,246.57 102642 - IRON MOUNTAIN OSDP OFFSITE DATA STORAGE 03/31/2019 951.42 $951.42 15765 - HILLARY BEATA REIMBURSEMENT - SMART CITIES CONNECT 2019 CONFERENCE 04/05/2019 212.60 $212.60 15598 - TYLER TECHNOLOGIES, INC.APPLICATION SERVICES-TYLER TECHNOLOGIES 04/30/2019 83,817.65 16497 - ZOHO CORPORATION MANAGE ENGINE DESKTOP CENTRAL MANAGEMENT/SECURITY AUDIT SOFTWARE 04/25/2019 6,786.00 $90,603.65 105654 - XEROX CORP.COPIER CHARGES 01/19/2019 18.60 105654 - XEROX CORP.COPIER CHARGES 02/01/2019 16.80 105654 - XEROX CORP.COPIER CHARGES 02/01/2019 16.80 105654 - XEROX CORP.COPIER CHARGES 04/01/2019 16.80 $69.00 10407 - NORTHWESTERN UNIVERSITY FEDERAL WORK STUDY - 1/1/19-3/31/19 04/18/2019 1,236.70 $1,236.70 $93,073.37 16499 - CONSIDER ROSS PARKING TICKET REFUND 04/18/2019 40.00 16526 - LISA GOLDMAN DOUBLE PAID CITATION # 10935265 05/02/2019 25.00 $65.00 103795 - NORTH SHORE TOWING RECONDITION BOOT-5/3/18 04/29/2019 400.00 103795 - NORTH SHORE TOWING BOOT-3/11/19 04/29/2019 75.00 103795 - NORTH SHORE TOWING BOOT-3/12/19 04/29/2019 75.00 103795 - NORTH SHORE TOWING BOOT-3/13/19 04/29/2019 75.00 103795 - NORTH SHORE TOWING BOOT-3/13/19 04/29/2019 75.00 Business Unit 1570 - ACCOUNTING Account 62110 - AUDITING Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Business Unit 1580 - COMMUNITY ARTS Totals Business Unit 1575 - PURCHASING Totals Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT Account 65095 - OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62110 - AUDITING Totals Business Unit 1570 - ACCOUNTING Totals Business Unit 1575 - PURCHASING Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62380 - COPY MACHINE CHARGES Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL Account 62274 - TEST ADMINISTRATION Account 62274 - TEST ADMINISTRATION Totals Account 62270 - MEDICAL/HOSPITAL SERVICES Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES Account 62160 - EMPLOYMENT TESTING SERVICES Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62175 - IS SERVICES Account 62175 - IS SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62310 - CITY WIDE TRAINING Account 62310 - CITY WIDE TRAINING Totals Account 62380 - COPY MACHINE CHARGES Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING Account 62506 - WORK- STUDY Account 62506 - WORK- STUDY Totals Account 62380 - COPY MACHINE CHARGES Totals Account 62340 - COMPTER LICENSE & SUPP Totals Account 62380 - COPY MACHINE CHARGES Account 62295 - TRAINING & TRAVEL Account 62295 - TRAINING & TRAVEL Totals Account 62340 - COMPTER LICENSE & SUPP Account 52505 - TICKET FINES-PARKING Totals Account 62451 - TOWING AND BOOTING CONTRACTS Run by Tera Davis on 05/07/2019 09:42:54 AM Page 2 of 1053 of 419 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 103795 - NORTH SHORE TOWING BOOT-3/13/19 04/29/2019 75.00 103795 - NORTH SHORE TOWING BOOT-4/4/19 04/29/2019 75.00 103795 - NORTH SHORE TOWING BOOT-4/17/19 04/29/2019 75.00 $925.00 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 132.65 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 132.65 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 132.65 $397.95 10643 - PASSPORT PARKING, INC`PARKING TICKET BOOKS-3/1/19 05/02/2019 2,287.57 10643 - PASSPORT PARKING, INC`CITATION PAPER ROLLS-2/22/19 05/02/2019 1,973.03 $4,260.60 $5,648.55 16228 - ANDY FRAIN SERVICES, INC.CROSSING GUARD LABOR FEES-MARCH 2019 04/29/2019 53,919.54 $53,919.54 $53,919.54 100401 - COMCAST CABLE COMMUNICATION CHARGES 04/20/2019 13.07 15833 - DCG ROOFING SOLUTIONS FIRE 2 ROOFING REPAIRS 04/23/2019 890.00 15833 - DCG ROOFING SOLUTIONS SERVICE CENTER ROOF REPAIRS 04/25/2019 440.00 11319 - RAYES BOILER & WELDING, LTD BOILER REPAIRS 04/22/2019 1,310.00 $2,653.07 322695 - ECO-CLEAN MAINTENANCE 2019 JANITORIAL SERVICES 04/23/2019 6,133.00 317013 - H-O-H WATER TECHNOLOGY 2019 BOILER CHEMICALS 04/08/2019 1,120.50 103063 - LIFTOMATIC ELEVATOR, INC NOYES ELEVATOR SERVICE MAY 2019-APR 2020 05/01/2019 1,998.00 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 2019 HVAC BAS FOR MULTIPLE FACILITIES 04/09/2019 6,986.50 104729 - SIEMENS INDUSTRY, INC.2018 HVAC BUILDING AUTOMATION SERVICE FOR PDHQ 02/27/2019 28,500.00 104729 - SIEMENS INDUSTRY, INC.2019 HVAC BUILDING AUTOMATION SERVICE FOR POLICE HEADQUARTERS 04/29/2019 28,600.00 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 379.00 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 379.00 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 379.00 $74,475.00 100162 - ALARM DETECTION SYSTEMS, INC.ALARM SERVICES ANIMAL SHELTER MAY-JUL 2019 04/07/2019 174.54 $174.54 101143 - COMED UTILITIES: COMED 04/05/2019 2,434.30 $2,434.30 103744 - NICOR UTILITIES: NICOR 03/28/2019 54.47 $54.47 103195 - MARK VEND COMPANY BREAK ROOM SUPPLIES 04/02/2019 69.13 $69.13 101063 - CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 04/26/2019 17.21 $17.21 103883 - OFFICE DEPOT FACILITIES MANAGEMENT OFFICE SUPPLIES 04/10/2019 30.99 103883 - OFFICE DEPOT FACILITIES MANAGEMENT OFFICE SUPPLIES 04/10/2019 25.88 $56.87 $79,934.59 $251,822.62 103883 - OFFICE DEPOT OFFICE SUPPLIES 03/19/2019 26.94 103883 - OFFICE DEPOT OFFICE SUPPLIES 03/19/2019 24.17 $51.11 $51.11 16510 - NATIONAL ALLIANCE OF PRESERVATION COMMISSIONS HISTORIC PRESERVATION TRAINING - FULL AMOUNT REIMBURSABLE 04/26/2019 7,000.00 $7,000.00 105654 - XEROX CORP.COPIER CHARGES 01/05/2019 37.96 105654 - XEROX CORP.COPIER CHARGES 01/05/2019 37.96 105654 - XEROX CORP.COPIER CHARGES 01/05/2019 37.96 105654 - XEROX CORP.COPIER CHARGES 03/20/2019 16.80 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 84.32 $215.00 $7,215.00 101903 - FLADER PLUMBING & HEATING REFUND FEE FOR PERMIT 19PLMB-0072 04/26/2019 60.00 16050 - GO PERMITS, LLC REFUND FEE FOR PERMIT 19WNDR-0021 04/26/2019 64.00 16509 - NATIVIDAD ALMAZAN FEE AMOUNT APPLIED TO INCORRECT REGISTRATION 04/26/2019 125.00 $249.00 294693 - CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL SUPPLIES 04/26/2019 426.60 $426.60 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 65070 - OFFICE/OTHER EQT MTN MATL Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 62518 - SECURITY ALARM CONTRACTS Totals Account 64005 - ELECTRICITY Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62518 - SECURITY ALARM CONTRACTS Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62225 - BLDG MAINTENANCE SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Business Unit 1950 - FACILITIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1950 - FACILITIES Totals Account 65090 - SAFETY EQUIPMENT Totals Account 65095 - OFFICE SUPPLIES Account 65050 - BLDG MAINTENANCE MATERIAL Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65090 - SAFETY EQUIPMENT Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Account 64015 - NATURAL GAS Totals Account 62380 - COPY MACHINE CHARGES Business Unit 2105 - PLANNING & ZONING Account 62295 - TRAINING & TRAVEL Account 62295 - TRAINING & TRAVEL Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Account 65095 - OFFICE SUPPLIES Account 52080 - BUILDING PERMITS Totals Account 62190 - GRAFFITI REMOVAL SERVICES Account 62190 - GRAFFITI REMOVAL SERVICES Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2105 - PLANNING & ZONING Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 3 of 1054 of 419 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 151.60 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 151.60 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 151.60 $454.80 101631 - ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 04/26/2019 50.00 101631 - ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 04/26/2019 50.00 101631 - ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 04/26/2019 50.00 101631 - ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 04/26/2019 50.00 $200.00 316000 - SAFEBUILT ILLINOIS PLAN REVIEW AND INSPECTION SERVICES 04/26/2019 7,182.60 $7,182.60 $8,513.00 101187 - CONNECTIONS FOR THE HOMELESS 6TH DISBURSEMENT OF 2018 EMERGENCY SOLUTIONS GRANT 04/23/2019 5,046.01 $5,046.01 $5,046.01 16025 - SECOND CITY APPRAISAL LLC COMMERCIAL APPRAISAL OF 504-514 SOUTH BOULEVARD 04/26/2019 800.00 16025 - SECOND CITY APPRAISAL LLC COMMERCIAL APPRAISAL OF 504 SOUTH BOULEVARD 04/26/2019 800.00 176213 - TESKA ASSOCIATES, INC.RFP 18-51 CENTRAL STREET/GREEN BAY SSA STUDY 04/29/2019 2,135.00 $3,735.00 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC RFP 19-03 GREAT MERCHANT GRANT PLANTERS 04/29/2019 3,950.00 13011 - HILL ARTS DISTRICT GREAT MERCHANT GRANT PAYMENT 05/01/2019 5,460.24 $9,410.24 12176 - EVANSTON REBUILDING WAREHOUSE REIMBURSEMENT FOR WORKFORCE DEV FUND - TRAINED MARCOS BALTIERREZ 04/26/2019 3,000.00 $3,000.00 100177 - ALLEGRA PRINT & IMAGING GREAT MERCHANT GRANT BANNER DESIGN SERVICES 04/29/2019 49.00 $49.00 $16,194.24 $37,019.36 16511 - TOBY MEYER REFUND: ALARM 04/25/2019 30.00 $30.00 103547 - MSF GRAPHICS, INC.PRINTING SERVICES 04/10/2019 166.77 $166.77 106332 - WEST GROUP PAYMENT CTR INFORMATION CHARGES - MARCH 04/01/2019 537.58 300517 - WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES 04/01/2019 1,132.50 300517 - WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - APRIL 05/01/2019 255.00 $1,925.08 101832 - FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING 04/10/2019 3.83 101832 - FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING 04/10/2019 9.12 $12.95 105654 - XEROX CORP.COPIER CHARGES 01/01/2019 16.80 105654 - XEROX CORP.COPIER CHARGES 01/12/2019 21.00 105654 - XEROX CORP.COPIER CHARGES 01/12/2019 21.00 105654 - XEROX CORP.COPIER CHARGES 01/12/2019 21.00 105654 - XEROX CORP.COPIER CHARGES 01/12/2019 138.75 105654 - XEROX CORP.COPIER CHARGES 02/01/2019 16.80 105654 - XEROX CORP.COPIER CHARGES 04/01/2019 16.80 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 274.04 $526.19 241512 - SHALLOW CREEK KENNELS, INC.K9 & TRAINING - INITIAL DEPOSIT 04/30/2019 10,000.00 $10,000.00 14910 - SUPERION, LLC ANNUAL SUBSCRIPTION CLIENT CITATION/ARREST 04/26/2019 6,174.53 $6,174.53 101143 - COMED ELECTRIC BILL - CAMERAS 04/16/2019 476.06 $476.06 104655 - SUPER SEER CORPORATION UNIFORM - HELMET 03/25/2019 413.00 $413.00 $19,724.58 240341 - KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 03/27/2019 837.54 240341 - KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 03/27/2019 837.54 222307 - VCG UNIFORM UNIFORM 03/31/2019 614.45 222307 - VCG UNIFORM UNIFORM 03/31/2019 292.85 222307 - VCG UNIFORM UNIFORM - NEW RECRUIT 04/08/2019 2,549.24 222307 - VCG UNIFORM UNIFORM - NEW RECRUIT 03/31/2019 2,064.89 222307 - VCG UNIFORM UNIFORM 03/31/2019 263.55 222307 - VCG UNIFORM UNIFORM 03/31/2019 1,629.30 $9,089.36 106764 - LAW ENFORCEMENT TARGETS INC. TARGETS 03/22/2019 306.00 $306.00 14091 - LOGISTYX TECHNOLOGIES LLC IN-CAR PRINTER PAPER 04/16/2019 214.24 $214.24 $9,609.60 Account 62425 - ELEVATOR CONTRACT COSTS Account 62236 - SOFTWARE MAINTENANCE Account 62236 - SOFTWARE MAINTENANCE Totals Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Business Unit 5300 - ECON. DEVELOPMENT Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Business Unit 5300 - ECON. 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DUAL TEMP OF ILLINOIS, INC COMPRESSOR MAINTENANCE 03/27/2019 1,810.85 13200 - TOTAL MECHANICAL SOLUTIONS, LLC CONDENSER COIL POWER WASHING 04/16/2019 1,311.76 $5,943.32 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 18.95 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 18.95 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 18.95 101646 - EMPIRE COOLER SERVICE INC ICE COOLER RENTAL 05/01/2019 100.00 $156.85 100310 - ANDERSON PEST CONTROL PEST CONTROL MAINTENANCE 04/01/2019 81.37 $81.37 15016 - DYNEGY UTILITIES-DYNEGY 04/18/2019 7,651.52 $7,651.52 10546 - SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 04/12/2019 648.05 10546 - SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 04/18/2019 27.33 10546 - SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 04/18/2019 27.33 12792 - UNIFIRST CORPORATION JANITORIAL SUPPLY 04/23/2019 69.92 $772.63 $22,263.01 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 56.85 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 56.85 14093 - 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OTHER PROGRAM COSTS Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3095 - CROWN ICE RINK Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 8 of 1059 of 419 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 100310 - ANDERSON PEST CONTROL MONTHLY PEST CONTROL 05/01/2019 64.86 $64.86 14883 - RUSSELL WINE STUDIO ENGINEER 05/01/2019 500.00 $500.00 $684.86 15302 - MATT POOLE LOCAL TRAVEL EXPENSE 05/01/2019 155.68 $155.68 105654 - XEROX CORP.COPIER CHARGES 04/01/2019 16.80 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 21.08 $37.88 11642 - LILY CIGAN YOGA CLASS INSTRUCTOR 04/17/2019 633.60 $633.60 15374 - WINGS AND TALONS SUMMER CAMP PRESENTATION 04/15/2019 200.00 $200.00 100162 - 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05/14/19 Business Unit 5275 - PUBLIC FACILITIES Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals Account 62946 - REBA REPLACE EARLY LEARNING CENTER Totals Account 63055 - MCGAW YMCA ELEVATOR Account 63055 - MCGAW YMCA ELEVATOR Totals Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals Business Unit 5275 - PUBLIC FACILITIES Account 62946 - REBA REPLACE EARLY LEARNING CENTER Business Unit 5187 - REHAB CONSTRUCTION ADMIN Account 62490 - OTHER PROGRAM COSTS Account 62490 - OTHER PROGRAM COSTS Totals Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 165 of 419 250 AFFORDABLE HOUSING FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 101221 - COOK COUNTY RECORDER OF DEEDS NSP2 RECORDINGS 2122 DARROW AND 2113 DEWEY 04/26/2019 132.00 $132.00 $132.00 290703 - HILTON ORRINGTON / EVANSTON HOTEL VOUCHER PROGRAM - AFFORDABLE HOUSING 04/23/2019 443.13 $443.13 $443.13 $575.13 $575.13 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Fund 250 - AFFORDABLE HOUSING FUND Totals Account 65498 - EMERGENCY HOTEL VOUCHERS Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Business Unit 5005 - NSP-GENERAL ADMINISTRATION Totals Business Unit 5465 - AFFORDABLE HOUSING Account 65498 - EMERGENCY HOTEL VOUCHERS Business Unit 5005 - NSP-GENERAL ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS Account 62490 - OTHER PROGRAM COSTS Totals Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 166 of 419 330 HOWARD TIF FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice 103744 - NICOR UTILITIES: NICOR 04/05/2019 110.79 $110.79 $110.79 $110.79 $110.79 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Business Unit 5860 - HOWARD RIDGE TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 330 - HOWARD-RIDGE TIF FUND Totals Business Unit 5860 - HOWARD RIDGE TIF Account 64015 - NATURAL GAS Account 64015 - NATURAL GAS Totals Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 167 of 419 415 CAPITAL IMPROVEMENTS FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 104927 - STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT 03/25/2019 *3,417.36 104927 - STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT 04/22/2019 *3,417.36 $6,834.72 15362 - AMBER MECHANICAL CONTRACTORS, INC. CHANDLER-NEWBERGER CENTER HVAC IMPRV. PHASE II 04/29/2019 27,000.00 $27,000.00 $33,834.72 16073 - PATRICK ENGINEERING, INC.MAIN STREET IMPROVEMENT PROJECT PHASE I ENGINEERING 03/14/2019 * 36,253.59 $36,253.59 15362 - AMBER MECHANICAL CONTRACTORS, INC. CHANDLER-NEWBERGER ELECTRICAL & HVAC 11/20/2018 * 67,318.56 15362 - AMBER MECHANICAL CONTRACTORS, INC. CHANDLER-NEWBERGER CENTER HVAC IMPRV. PHASE II 04/29/2019 8,000.00 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD. SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 04/16/2019 * 19,493.53 102556 - INDUSTRIAL DOOR COMPANY OF CHICAGO, INC. PURCHASE/INSTALLATION SALT DOME DOORS 03/31/2019 11,850.00 15729 - SOUTH WATER SIGNS PURCHASE OF PARK IDENTIFICATION SIGNS 04/17/2019 *9,755.00 $116,417.09 $152,670.68 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD. WASTE TRANSFER STATION ALLEY SURVEY RFP 04/15/2019 4,901.12 $4,901.12 15362 - AMBER MECHANICAL CONTRACTORS, INC. CHANDLER-NEWBERGER CENTER HVAC IMPRV. PHASE II 04/29/2019 169,426.00 $169,426.00 $174,327.12 253307 - LANDMARK CONTRACTORS, INC.SHERMAN AVE IMPROVEMENTS 04/29/2019 306,304.46 $306,304.46 $306,304.46 16473 - RHP RISK MANAGEMENT ENVIRONMENTAL MONITORING STUDY 04/13/2019 229,300.00 $229,300.00 $229,300.00 $896,436.98 $896,436.98 Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Account 65515 - OTHER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4117 - 2017 GO BOND ISSUANCE Account 62145 - ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Totals Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Business Unit 4117 - 2017 GO BOND ISSUANCE Totals Business Unit 4118 - 2018 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4118 - 2018 GO BOND CAPITAL Totals Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES Business Unit 4219 - NON-BOND CAPITAL 2019 Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Business Unit 4219 - NON-BOND CAPITAL 2019 Account 62145 - ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Business Unit 4119 - 2019 GO BOND CAPITAL Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 168 of 419 505 PARKING SYSTEM FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 104475 - ROTARY INTERNATIONAL CANCELLED METER HOOD REQUEST 04/18/2019 60.00 $60.00 101215 - COOK COUNTY COLLECTOR *PARKING TAX 04/15/2019 103.68 $103.68 12366 - AUTOMATED PARKING TECHNOLOGIES SHERMAN GARAGE SUPPLIES 1/29/19-SKIDATA KEYCARDS 04/29/2019 507.20 12366 - AUTOMATED PARKING TECHNOLOGIES MAPLE GARAGE SUPPLIES-SKIDATA KEYCARDS 04/29/2019 507.20 12366 - AUTOMATED PARKING TECHNOLOGIES CHURCH GARAGE SUPPLIES 1/29/19-SKIDATA KEYCARDS 04/29/2019 507.20 12366 - AUTOMATED PARKING TECHNOLOGIES SHERMAN GARAGE SUPPLIES 1/29/19-GATE ARM BOLTS 04/29/2019 144.00 $1,665.60 12366 - AUTOMATED PARKING TECHNOLOGIES SERVICE CALL 12/29/18-MOVIE THEATER VALIDATORS 04/29/2019 727.00 $727.00 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 18.95 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 18.95 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 18.95 $56.85 103883 - OFFICE DEPOT OFFICE SUPPLIES 03/29/2019 112.48 103883 - OFFICE DEPOT OFFICE SUPPLIES 03/29/2019 8.60 $121.08 $2,734.21 10643 - PASSPORT PARKING, INC`MOBILE PAY-MARCH 2019 05/02/2019 25,541.95 10643 - PASSPORT PARKING, INC`MOBILE PAY-FEBRUARY 2019 05/02/2019 18,707.50 10643 - PASSPORT PARKING, INC`MOBILE PAY-JANUARY 2019 05/02/2019 14,908.25 10643 - PASSPORT PARKING, INC`MOBILE PAY-DECEMBER 2018 05/02/2019 14,334.95 $73,492.65 $73,492.65 101215 - COOK COUNTY COLLECTOR *PARKING TAX 04/15/2019 1,394.38 $1,394.38 10192 - CTA/AB MONTHLY RENT-LOT 19-MARCH 2019 04/29/2019 188.10 $188.10 15016 - DYNEGY UTILITIES-DYNEGY 04/18/2019 4,132.02 $4,132.02 $5,714.50 101215 - COOK COUNTY COLLECTOR *PARKING TAX 04/15/2019 3,010.88 $3,010.88 10192 - CTA/AB MONTHLY RENT-LOT 19-MARCH 2019 04/29/2019 366.30 $366.30 15016 - DYNEGY UTILITIES-DYNEGY 04/18/2019 11,671.43 $11,671.43 $15,048.61 101215 - COOK COUNTY COLLECTOR *PARKING TAX 04/15/2019 1,565.12 $1,565.12 101215 - COOK COUNTY COLLECTOR *PARKING TAX 04/15/2019 397.80 $397.80 10192 - CTA/AB MONTHLY RENT-LOT 19-MARCH 2019 04/29/2019 435.60 $435.60 15016 - DYNEGY UTILITIES-DYNEGY 04/18/2019 7,357.00 $7,357.00 $9,755.52 $106,745.49 $106,745.49 Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Account 62245 - OTHER EQMT MAINTENANCE Totals Account 53510 - MONTHLY INVOICES Account 53510 - MONTHLY INVOICES Totals Account 62245 - OTHER EQMT MAINTENANCE Business Unit 7005 - PARKING SYSTEM MGT Account 53245 - HOODING FOR METERS Account 53245 - HOODING FOR METERS Totals Account 65095 - OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 53500 - DAILY TICKETS Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Account 62245 - OTHER EQMT MAINTENANCE Account 64005 - ELECTRICITY Account 64005 - ELECTRICITY Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 53500 - DAILY TICKETS Totals Account 62400 - CONTRACT SVC-PARKING GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62400 - CONTRACT SVC-PARKING GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 64005 - ELECTRICITY Business Unit 7036 - 2008B Bond SHERMAN GARAGE Account 53500 - DAILY TICKETS Account 53500 - DAILY TICKETS Totals Fund 505 - PARKING SYSTEM FUND Totals Account 64005 - ELECTRICITY Totals Business Unit 7037 - MAPLE GARAGE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 64005 - ELECTRICITY Account 53510 - MONTHLY INVOICES Account 53510 - MONTHLY INVOICES Totals Account 62400 - CONTRACT SVC-PARKING GARAGE Business Unit 7037 - MAPLE GARAGE Account 53500 - DAILY TICKETS Account 53500 - DAILY TICKETS Totals Account 64005 - ELECTRICITY Totals Business Unit 7036 - 2008B Bond SHERMAN GARAGE Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 169 of 419 510 WATER FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 16481 - ANNE DUPREY WATER REFUND 04420700-02 04/19/2019 190.63 15341 - DONALD J WOODS WATER REFUND 05580480-00 04/19/2019 178.62 16492 - DOUGLAS DEPODESTA WATER REFUND 06610770-01 04/19/2019 92.07 16489 - E SACHNOFF WATER REFUND 04431540-00 04/19/2019 484.39 16487 - GREGORY SCHWENDIMANN WATER REFUND 10133000-04 04/19/2019 132.36 16488 - JOSH SIMON WATER REFUND 04413640-03 04/19/2019 93.68 16491 - JOYCE PROPERTIES WATER REFUND 05561280-01 04/19/2019 403.71 16482 - LEON JOHNSON WATER REFUND 01152751-00 04/19/2019 109.80 16484 - MARSHALL ROSNER WATER REFUND 01140900-00 04/19/2019 43.03 16486 - PATRICIA YOUNG WATER REFUND 03391480-00 04/19/2019 43.03 16483 - RENEW MGMT WATER REFUND 02241950-01 04/19/2019 161.99 16490 - T BOHACSIK WATER REFUND 04461820-00 04/19/2019 63.03 16485 - TERRY CRABBS WATER REFUND 03320600-00 04/19/2019 43.03 16493 - TIMOTHY SOLBERG WATER REFUND 06670580-00 04/19/2019 96.30 178496 - V & T INVESTMENT CORP.WATER REFUND 02252500-02 04/19/2019 31.80 $2,167.47 102499 - ILLINOIS DEPT OF REVENUE *SALES TAX 04/19/2019 626.00 $626.00 171720 - SHERIDAN PLUMBING AND SEWER FIRE HYDRANT PERMIT DEPOSIT REFUND 04/11/2019 1,600.00 $1,600.00 107996 - ZEOLI, KEVIN M REIMBURSEMENT: WSUPA 04/17/2019 80.00 $80.00 105654 - XEROX CORP.COPIER CHARGES 01/01/2019 16.80 105654 - XEROX CORP.COPIER CHARGES 01/19/2019 16.80 105654 - XEROX CORP.COPIER CHARGES 02/01/2019 18.70 105654 - XEROX CORP.COPIER CHARGES 03/20/2019 16.80 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 84.32 $153.42 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 37.90 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 37.90 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 37.90 $113.70 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/04/2019 213.21 103883 - OFFICE DEPOT OFFICE SUPPLIES 04/04/2019 3.35 $216.56 $2,789.68 100177 - ALLEGRA PRINT & IMAGING WATERSMART POSTCARDS 04/25/2019 99.00 $99.00 105394 - VERIZON WIRELESS METER LAPTOPS 04/06/2019 114.03 $114.03 $213.03 15016 - DYNEGY UTILITIES-DYNEGY 04/18/2019 77,647.23 $77,647.23 14124 - NOVASPECT, INC.N&S STANDPIPE BOOSTER PUMPS SEAL REPLACEMENT 04/11/2019 17,682.00 $17,682.00 $95,329.23 103359 - METROPOLITAN WATER RECLAIMATION DISTRICT ESTIMATED ANNUAL USER CHARGES 04/09/2019 40,237.76 $40,237.76 106964 - EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 04/11/2019 210.00 106964 - EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 04/09/2019 210.00 106964 - EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 04/17/2019 50.00 106964 - EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 04/18/2019 520.00 106964 - EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 04/22/2019 210.00 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Account 22700 - DUE TO CUSTOMERS Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE Fund 510 - WATER FUND Account 22700 - DUE TO CUSTOMERS Account 56145 - FEES AND OUTSIDE WORK Totals Account 62295 - TRAINING & TRAVEL Account 62295 - TRAINING & TRAVEL Totals Account 56140 - FEES AND MERCHANDISE SALE Totals Account 56145 - FEES AND OUTSIDE WORK Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65095 - OFFICE SUPPLIES Account 62380 - COPY MACHINE CHARGES Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 62380 - COPY MACHINE CHARGES Business Unit 4208 - WATER BILLING Account 62210 - PRINTING Account 62210 - PRINTING Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY Account 64005 - ELECTRICITY Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4208 - WATER BILLING Totals Business Unit 4220 - FILTRATION Account 62420 - MWRD FEES Account 62420 - MWRD FEES Totals Account 65070 - OFFICE/OTHER EQT MTN MATL Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4210 - PUMPING Totals Account 62465 - OUTSIDE LABARATORY COSTS Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 270 of 419 510 WATER FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 106964 - EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 04/30/2019 210.00 106964 - EUROFINS EATON ANALYTICAL LABORATORY TESTING-ROUTINE COMPLIANCE 04/30/2019 725.00 $2,135.00 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/10/2019 3,126.01 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/10/2019 3,136.80 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/10/2019 3,147.58 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/05/2019 3,112.53 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/05/2019 3,105.79 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/05/2019 3,112.53 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/05/2019 3,128.71 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)03/20/2019 3,456.00 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/25/2019 3,182.63 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/26/2019 3,173.19 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/24/2019 3,190.72 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/23/2019 3,241.94 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/23/2019 3,084.22 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)05/01/2019 3,231.16 217862 - ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)04/30/2019 3,204.20 $47,634.01 172225 - CARUS PHOSPHATES, INC.ORTHOPOLYPHOSPHATE (PER SPEC)04/22/2019 17,904.00 $17,904.00 $107,910.77 14901 - KARRA BARNES CMMS SPECIALIST CONSULTING SERVICES (YEAR 2) 05/02/2019 7,500.00 $7,500.00 15598 - TYLER TECHNOLOGIES, INC.APPLICATION SERVICES-TYLER TEHNOLOGIES 04/30/2019 14,791.35 14395 - DATA TRANSFER SOLUTIONS, LLC VUEWORKS YEAR 3 SOFTWARE LICENSING, IMPLEMENTATION & TRAINING 04/24/2019 2,902.50 $17,693.85 $25,193.85 100177 - ALLEGRA PRINT & IMAGING RPZ POSTCARDS 04/26/2019 116.00 $116.00 100177 - ALLEGRA PRINT & IMAGING RPZ POSTCARDS 04/26/2019 82.01 $82.01 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 170.55 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 170.55 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 170.55 $511.65 13666 - BUILDERS ASPHALT, LLC 2019 ASPHALT PURCHASE 04/26/2019 60.00 13666 - BUILDERS ASPHALT, LLC 2019 ASPHALT PURCHASE 04/26/2019 422.40 100780 - OZINGA CHICAGO RMC, INC.2019 CONCRETE PURCHASE 04/17/2019 1,269.00 100780 - OZINGA CHICAGO RMC, INC.2019 CONCRETE PURCHASE 04/03/2019 1,269.00 $3,020.40 $3,730.06 $235,166.62 $237,334.09 Account 65015 - CHEMICALS/ SALT Totals Account 65030 - PHOSPHATE CHEMICALS Account 65015 - CHEMICALS/ SALT Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 62185 - CONSULTING SERVICES Account 62185 - CONSULTING SERVICES Totals Account 62340 - COMPTER LICENSE & SUPP Account 65030 - PHOSPHATE CHEMICALS Totals Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS Fund 510 - WATER FUND Totals Account 65051 - MATERIALS - STREETS DIVISION Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Account 65051 - MATERIALS - STREETS DIVISION Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62275 - POSTAGE CHARGEBACKS Account 62275 - POSTAGE CHARGEBACKS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 62210 - PRINTING Account 62210 - PRINTING Totals Account 62340 - COMPTER LICENSE & SUPP Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 2 of 271 of 419 513 WATER EXTENSION FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 169835 - MCGUIRE IGLESKI & ASSOCIATES, INC. WATER QUALITY LABORATORY EXPANSION 04/15/2019 * 4,361.00 104927 - STANLEY CONSULTANTS INC. SOUTH STANDPIPE PUMP STATION MCC & BLDG IMPRVS 04/09/2019 * 3,553.39 $7,914.39 $7,914.39 $7,914.39 $7,914.39 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 172 of 419 515 SEWER FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 200552 - G & L CONTRACTORS, INC DEBRIS HAULING 03/29/2019 11,285.56 $11,285.56 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 170.55 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 170.55 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 170.55 $511.65 $11,797.21 $11,797.21 $11,797.21 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Business Unit 4530 - SEWER MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4530 - SEWER MAINTENANCE Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 173 of 419 520 SOLID WASTE FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE *SALES TAX 04/19/2019 249.00 $249.00 278136 - LAKESHORE RECYCLING SYSTEMS 2019 RESIDENTIAL CONDOMINIUM REFUSE COLLLECTION CONTRACT 04/25/2019 36,193.73 $36,193.73 100496 - SOLID WASTE AGENCY NORTHERN COOK FY2019 SOLID WASTE DISPOSAL FEES 05/01/2019 60,502.32 $60,502.32 100375 - ARTS & LETTERS LTD.PURCHASE OF STREET CLEANING SIGNS 04/26/2019 3,790.00 100375 - ARTS & LETTERS LTD.NO PARKING SIGNS - STREET CLEANING 05/01/2019 1,259.00 $5,049.00 100177 - ALLEGRA PRINT & IMAGING ENVIRONMENTAL & RECYCLING EDUCATIONAL DOOR HANGERS 04/25/2019 431.00 $431.00 $102,425.05 $102,425.05 $102,425.05 Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Fund 520 - SOLID WASTE FUND Totals Account 67107 - OUTREACH Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Account 65625 - FURNITURE & FIXTURES Totals Account 67107 - OUTREACH Account 62405 - SWANCC DISPOSAL FEES Totals Account 65625 - FURNITURE & FIXTURES Account 62390 - CONDOMINIUM REFUSE COLL Account 62390 - CONDOMINIUM REFUSE COLL Totals Account 62405 - SWANCC DISPOSAL FEES Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES Account 56155 - TRASH CART SALES Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 174 of 419 600 FLEET SERVICES FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 149274 - CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 04/16/2019 21.08 $21.08 $21.08 227800 - GOLF MILL FORD PARKING VEHICLE #113 DIAGNOSTICS 05/01/2019 96.00 105104 - TERMINAL SUPPLY CO.FLEET SHOP SUPPLIES 04/26/2019 545.68 $641.68 285052 - CHICAGO PARTS & SOUND, LLC FORD FLEET NETWORK POLICY REFUND 01/03/2019 (3,548.13) 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC SOFTWARE UPDATE 04/15/2019 518.40 ($3,029.73) 101064 - CINTAS #22 UNIFORM LAUNDRY SERVICE 04/16/2019 196.63 101064 - CINTAS #22 UNIFORM LAUNDRY SERVICE 04/23/2019 191.85 101064 - CINTAS #22 UNIFORM LAUNDRY SERVICE 04/30/2019 191.85 151986 - CINTAS CORPORATION #769 SAFETY MAT SERVICE 04/12/2019 287.18 151986 - CINTAS CORPORATION #769 SAFETY MAT SERVICE 04/19/2019 287.18 151986 - CINTAS CORPORATION #769 SAFETY MAT SERVICE 04/26/2019 287.18 151986 - CINTAS CORPORATION #769 SAFETY MAT SERVICE 05/03/2019 287.18 $1,729.05 104011 - ALTORFER INDUSTRIES, INC.TRAILER RENTAL 04/17/2019 286.00 $286.00 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 04/01/2019 833.25 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 03/01/2019 343.05 14093 - VERIZON NETWORKFLEET, INC.AVL TRACKERS 01/01/2019 296.47 $1,472.77 322967 - APC STORES, INC., DBA BUMPER TO BUMPER SYNTHETIC DIESEL MOTOR OIL 04/15/2019 1,684.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER PETROLEUM PRODUCTS 04/29/2019 113.88 202507 - GAS DEPOT INC.VEHICLE FUEL JAN-JUL 2019 04/09/2019 20,280.47 202507 - GAS DEPOT INC.VEHICLE FUEL JAN-JUL 2019 04/23/2019 8,556.81 202507 - GAS DEPOT INC.VEHICLE FUEL JAN-JUL 2019 04/23/2019 9,784.90 12770 - PARENT PETROLEUM INC.PETROLEUM PRODUCTS 04/16/2019 618.16 $41,039.01 15228 - ADVANCE AUTO PARTS RADIATOR CAPS 04/10/2019 42.91 299298 - ADVANCED PROCLEAN INC.CAR WASH SERVICE 04/19/2019 956.45 299298 - ADVANCED PROCLEAN INC.VEHICLE PRESSURE WASHING 04/29/2019 858.10 104011 - ALTORFER INDUSTRIES, INC.BIT CUTTER 05/01/2019 630.00 104011 - ALTORFER INDUSTRIES, INC.STREETS VEHICLE #683 ANTENNA 04/16/2019 28.82 104011 - ALTORFER INDUSTRIES, INC.STREETS VEHICLE #683 PREVENTATIVE MAINTENANCE 04/09/2019 2,335.56 322967 - APC STORES, INC., DBA BUMPER TO BUMPER WIPER BLADES 04/15/2019 239.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER STREETS VEHICLE #629 FLASHER 04/15/2019 21.06 322967 - APC STORES, INC., DBA BUMPER TO BUMPER AIR AND OIL FILTERS 04/12/2019 247.57 322967 - APC STORES, INC., DBA BUMPER TO BUMPER AIR AND OIL FILTERS 04/10/2019 472.75 322967 - APC STORES, INC., DBA BUMPER TO BUMPER BRAKE PADS 04/10/2019 201.68 322967 - APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 04/24/2019 250.86 322967 - APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 04/24/2019 417.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 04/23/2019 40.90 322967 - APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 04/24/2019 34.75 322967 - APC STORES, INC., DBA BUMPER TO BUMPER FUEL LINE 04/25/2019 93.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER VEHICLE LUBRICANT 04/26/2019 7.82 322967 - APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 04/26/2019 176.98 322967 - APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 04/26/2019 58.14 322967 - APC STORES, INC., DBA BUMPER TO BUMPER WIPER BLADES 04/25/2019 119.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC COUPLER 04/29/2019 54.81 322967 - APC STORES, INC., DBA BUMPER TO BUMPER WIPER BLADES 04/29/2019 75.80 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Business Unit 7705 - GENERAL SUPPORT Account 62380 - COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Account 62240 - AUTOMOTIVE EQMP MAINT Totals Account 62340 - COMPTER LICENSE & SUPP Business Unit 7705 - GENERAL SUPPORT Totals Business Unit 7710 - FLEET MAINTENANCE Account 62240 - AUTOMOTIVE EQMP MAINT Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 62355 - LAUNDRY/OTHER CLEANING Totals Account 62375 - RENTALS Account 62340 - COMPTER LICENSE & SUPP Totals Account 62355 - LAUNDRY/OTHER CLEANING Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65035 - PETROLEUM PRODUCTS Account 62375 - RENTALS Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 375 of 419 600 FLEET SERVICES FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 100336 - APPLIED CONCEPTS, INC.PD MOTORCYCLE #M4 OUTFITTING 04/10/2019 2,862.00 272360 - ATLAS TOYOTA MATERIAL HANDLING WATER VEHICLE #944 ELECTRICAL REPAIRS 03/31/2019 776.82 100772 - BUCK BROTHERS, INC.GREENWAYS VEHICLE #555 FRONT END ASSEMBLY 04/10/2019 104.32 100772 - BUCK BROTHERS, INC.FORESTRY VEHICLE #603 PARTS 03/25/2019 3,266.16 100772 - BUCK BROTHERS, INC.TIED ROD ASSEMBLY RETURN 03/27/2019 (104.32) 100772 - BUCK BROTHERS, INC.PRCS VEHICLE #435 SUSPENSION 04/25/2019 599.76 285052 - CHICAGO PARTS & SOUND, LLC WIPER BLADES 04/15/2019 299.10 285052 - CHICAGO PARTS & SOUND, LLC BRAKE PADS 04/10/2019 138.56 285052 - CHICAGO PARTS & SOUND, LLC RETURNED MOTOR PART 01/02/2019 (247.68) 285052 - CHICAGO PARTS & SOUND, LLC SENSOR ASSEMBLY RETURN 09/18/2018 (75.00) 285052 - CHICAGO PARTS & SOUND, LLC FORD INTERCEPTOR PARTS 12/28/2018 1,537.56 285052 - CHICAGO PARTS & SOUND, LLC FORD INTERCEPTOR REAR 12/28/2018 237.32 285052 - CHICAGO PARTS & SOUND, LLC FORD INTERCEPTOR PARTS 12/28/2018 837.29 285052 - CHICAGO PARTS & SOUND, LLC AUTOMOTIVE BODY PARTS 12/28/2018 79.76 285052 - CHICAGO PARTS & SOUND, LLC VEHICLE SHOP STOCK 12/28/2018 1,321.45 285052 - CHICAGO PARTS & SOUND, LLC CONTOUR PREMIUM PROFILE PART 12/28/2018 29.91 285052 - CHICAGO PARTS & SOUND, LLC OIL FILTERS 12/31/2018 154.80 285052 - CHICAGO PARTS & SOUND, LLC ROTORS AND BRAKE PADS 12/28/2018 433.64 285052 - CHICAGO PARTS & SOUND, LLC OIL FILTERS 04/26/2019 103.20 285052 - CHICAGO PARTS & SOUND, LLC FUEL FILTERS 04/26/2019 64.90 101081 - CITY WELDING SALES & SERVICE INC.CHEMICAL CYLINDERS 04/30/2019 93.96 101300 - CUMBERLAND SERVICENTER AIR FILTERS 04/12/2019 389.25 101300 - CUMBERLAND SERVICENTER FILTERS 04/08/2019 388.56 101300 - CUMBERLAND SERVICENTER FUEL GAUGES 04/09/2019 330.58 101300 - CUMBERLAND SERVICENTER BRAKE VALVES 04/17/2019 739.37 101300 - CUMBERLAND SERVICENTER RECYCLING VEHICLE #723 DOOR REPAIRS 04/16/2019 214.07 101300 - CUMBERLAND SERVICENTER RECYCLING VEHICLE #704 POWER 04/24/2019 165.38 101300 - CUMBERLAND SERVICENTER RECYCLING VEHICLE #721 VALVES 04/17/2019 494.00 101511 - DOUGLAS TRUCK PARTS VEHICLE MIRRORS 04/16/2019 32.98 101511 - DOUGLAS TRUCK PARTS LED FLOOD LIGHTS 04/08/2019 101.85 101718 - EVANSTON CAR WASH & DETAIL CENTER 35 FULL SERVICE CAR WASHES 04/10/2019 350.00 101976 - FREEWAY FORD TRUCK SALES FORESTRY VEHICLE #589 STARTER AND FLYWHEEL REPAIR 03/28/2019 3,705.92 122589 - GLOBAL EMERGENCY PRODUCTS, INC.VEHICLE LIGHTS 04/03/2019 101.75 122589 - GLOBAL EMERGENCY PRODUCTS, INC.FIRE VEHICLE #323 BRAKES 04/03/2019 149.86 122589 - GLOBAL EMERGENCY PRODUCTS, INC.FIRE VEHICLE #324 BRAKES 04/03/2019 4,034.03 122589 - GLOBAL EMERGENCY PRODUCTS, INC.FIRE VEHICLE #323 STEERING REPAIRS 04/17/2019 737.35 122589 - GLOBAL EMERGENCY PRODUCTS, INC.EFD VEHICLE #324 DOOR REPAIRS 04/22/2019 210.37 122589 - GLOBAL EMERGENCY PRODUCTS, INC.EFD VEHICLE #312 RADIATOR KIT 04/09/2019 4,700.87 227800 - GOLF MILL FORD FLEET VEHICLE #772 BUMPER REPAIRS 04/15/2019 482.66 227800 - GOLF MILL FORD MOTOR POOL VEHICLE #772 BUMPER PARTS 04/15/2019 47.92 227800 - GOLF MILL FORD FLEET VEHICLE #53 FRONT WHEEL SUSPENSION 04/16/2019 259.28 227800 - GOLF MILL FORD FACILITIES VEHICLE #252 ACCELERATOR PEDAL 04/18/2019 42.15 227800 - GOLF MILL FORD FACILITIES VEHICLE #252 THROTTLE SYSTEM 04/17/2019 163.26 227800 - GOLF MILL FORD FACILITIES VEHICLE #252 THROTTLE SYSTEM 04/17/2019 272.54 227800 - GOLF MILL FORD PD VEHICLE #40 BRAKES 04/25/2019 72.55 227800 - GOLF MILL FORD FORESTRY VEHICLE #250 POWER 04/23/2019 144.00 227800 - GOLF MILL FORD STREETS VEHICLE #634 BRAKES 04/23/2019 190.06 227800 - GOLF MILL FORD PD VEHICLE #40 BRAKES 04/24/2019 72.55 227800 - GOLF MILL FORD STREETS VEHICLE #638 MIRRORS 04/23/2019 297.07 227800 - GOLF MILL FORD RECYCLING VEHICLE #602 EMISSION REPAIRS 04/24/2019 267.71 227800 - GOLF MILL FORD STREETS VEHICLE #634 EXHAUST 04/22/2019 209.84 227800 - GOLF MILL FORD PARKING VEHICLE #110 OIL PRESSURE GAUGE 04/19/2019 6.36 227800 - GOLF MILL FORD FUEL ADDITIVE 04/25/2019 88.92 227800 - GOLF MILL FORD HOSE ASSEMBLY RETURN 03/21/2019 (34.08) 102191 - GROVER WELDING COMPANY STREETS VEHICLE #628 BODY REPAIRS 04/04/2019 120.00 102191 - GROVER WELDING COMPANY STREETS VEHICLE #526 BODY REPAIRS 04/05/2019 420.00 102191 - GROVER WELDING COMPANY GREENWAYS VEHICLE #527 TAILGATE 04/17/2019 967.54 102281 - HAVEY COMMUNICATIONS INC.PD K-9 VEHICLE #48 OUTFITTING 04/12/2019 9,560.20 102281 - HAVEY COMMUNICATIONS INC.STREETS VEHICLE #662 LIGHTING 04/29/2019 2,402.30 102281 - HAVEY COMMUNICATIONS INC.STREETS VEHICLE #662 LIGHT 04/29/2019 189.00 102281 - HAVEY COMMUNICATIONS INC.PD VEHICLE #14 LIGHTS 04/29/2019 69.00 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 04/15/2019 613.77 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO PD MOTORCYCLE #M5 JUMP STARTERS 04/17/2019 263.85 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO SEALED FIRE CASE 04/17/2019 150.80 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 04/22/2019 138.69 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 04/29/2019 351.00 120232 - INTERSTATE POWER SYSTEMS, INC.FIRE VEHICLE #324 EGR SENSOR 04/15/2019 1,370.69 120232 - INTERSTATE POWER SYSTEMS, INC.FORESTRY VEHICLE #826 ENGINE PART 04/26/2019 18.12 15512 - LAKESIDE INTERNATIONAL, LLC STREETS VEHICLE #624 BRAKES 04/12/2019 168.94 15512 - LAKESIDE INTERNATIONAL, LLC REPAIR MANUALS 04/24/2019 499.00 14246 - NEW RIDE INC.BATTERY CLAMP 04/23/2019 26.00 103825 - NORTHWEST TRUCKS INC RECYCLING VEHICLE #719 EXHAUST 05/01/2019 48.68 100092 - R.A. ADAMS ENTERPRISES INC,FORESTRY VEHICLE #584 PARTS 02/27/2019 2,648.57 Run by Tera Davis on 05/07/2019 09:42:54 AM Page 2 of 376 of 419 600 FLEET SERVICES FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 215687 - REINDERS, INC.GREENWAYS VEHICLE #533 HYDRO GEAR MOTOR 04/08/2019 741.62 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC STREETS VEHICLE #623 FRONT BRAKES AND STEERING SYSTEM REPAIRS 04/12/2019 870.68 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC STREETS VEHICLE #623 FRONT END REBUILD 04/13/2019 1,373.60 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC STREETS VEHICLE #623 FRONT END REBUILD 04/15/2019 200.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC VEHICLE CONNECTORS 04/12/2019 70.96 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC WATER VEHICLE #923 AIR BRAKE SYSTEM PART 04/12/2019 35.48 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC WATER VEHICLE #923 BRAKES 04/11/2019 184.13 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC FLEET VEHICLE STOCK PARTS 04/10/2019 440.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC FIRE VEHICLE #316 AIR LEAK REPAIR 04/15/2019 46.62 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC BRAKE PARTS 04/25/2019 484.70 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC STREETS VEHICLE #627 STEERING PARTS 04/23/2019 1,391.75 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC EFD VEHICLE #315R BRAKES 04/19/2019 254.86 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC STREETS VEHICLE #623 SUSPENSION 04/22/2019 153.80 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC STREETS VEHICLE #623 TRANSMITTER SPEED SENSOR 04/15/2019 212.40 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC STREETS VEHICLE #627 POWER 04/17/2019 195.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC PRCS VEHICLE #451 AIR SYSTEM ALERTS 04/19/2019 103.49 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC PRCS VEHICLE #451 AIR SYSTEM 04/16/2019 128.80 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC PRCS VEHICLE #451 AIR WARNING 04/15/2019 61.90 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC WATER VEHICLE #923 REPAIRS TO HYDRAULICS AND BRAKES 03/20/2019 7,319.11 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC EFD VEHICLE #316 FUEL FILTERS 04/26/2019 1,180.00 104918 - STANDARD EQUIPMENT COMPANY VEHICLE STEEL JACKET 04/09/2019 402.01 104918 - STANDARD EQUIPMENT COMPANY ROTARY SWITCH AND COUPLERS 04/05/2019 57.79 104918 - STANDARD EQUIPMENT COMPANY RECYCLING VEHICLE #668 POWER PARTS 04/09/2019 459.80 245587 - SUBURBAN ACCENTS, INC.VEHICLE DECALS 04/09/2019 312.80 105104 - TERMINAL SUPPLY CO.PIPE AND FITTINGS 04/16/2019 15.20 186754 - TRIANGLE RADIATOR SWEEPER OIL COOLER 04/15/2019 1,164.00 105553 - WHOLESALE DIRECT INC RATCHETING LOAD BINDER 04/09/2019 459.22 105553 - WHOLESALE DIRECT INC FLEET SHOP SUPPLIES 04/11/2019 543.48 105553 - WHOLESALE DIRECT INC ALLOY DRUM 03/21/2019 1,763.92 105600 - WIRFS INDUSTRIES INC.EFD VEHICLE #313 POWER STEERING PROBLEM 03/29/2019 972.48 105600 - WIRFS INDUSTRIES INC.EFD VEHICLE #324 LIGHTER REPAIRS 03/06/2019 7,174.11 105600 - WIRFS INDUSTRIES INC.EFD VEHICLE #322 REPAIRS TO LIGHTING SYSTEMS 04/11/2019 3,025.12 105600 - WIRFS INDUSTRIES INC.EFD VEHICLE #321 ELECTRICAL SYSTEM REPAIRS 03/11/2019 6,300.00 105600 - WIRFS INDUSTRIES INC.EFD VEHICLE #324 DRIVE SYSTEM REPAIRS 02/28/2019 6,154.90 105688 - ZARNOTH BRUSH WORKS, INC.FLEET STOCK SNOW BLADES AND SWEEPER BROOMS 03/26/2019 3,403.64 $106,991.37 233530 - CITY LIMITS HARLEY-DAVIDSON C/O FOX RIVER HARLEY-D PD MOTORCYCLE #M2 TIRES AND FUEL 04/29/2019 612.73 245860 - WENTWORTH TIRE SERVICE FLEET STOCK TIRES 04/15/2019 725.50 245860 - WENTWORTH TIRE SERVICE FLEET STOCK TIRES 02/28/2019 188.00 245860 - WENTWORTH TIRE SERVICE RECYCLING VEHICLE #713 TIRES 02/28/2019 188.00 245860 - WENTWORTH TIRE SERVICE RECYCLING VEHICLE #716 TIRES 04/15/2019 184.00 $1,898.23 100922 - CDS OFFICE TECHNOLOGIES TOUGHBOOK FOR FACILITIES ILLINOIS MASTER CONTRACT CMS5848520 04/05/2019 2,755.00 100003 - 1ST AYD CORPORATION SWISSMEX SPRAYERS FOR FLEET SHOP 04/19/2019 84.58 102137 - GRAINGER, INC., W.W.BENCH GRINDER 04/15/2019 543.90 10761 - WOJCIECH KOCOL 2019 TOOL ALLOWANCE REIMBURSEMENT 04/17/2019 800.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC FLEET SHOP TOOLS 02/08/2019 1,320.00 105104 - TERMINAL SUPPLY CO.FLEET SHOP SUPPLIES 04/03/2019 436.52 $5,940.00 15434 - HOWARD AUTO SERVICE SAFETY INSPECTIONS 05/01/2019 440.50 $440.50 $157,408.88 $157,429.96 $157,429.96 Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT Account 65090 - SAFETY EQUIPMENT Totals Account 65065 - TIRES & TUBES Totals Account 65085 - MINOR EQUIPMENT & TOOLS Account 65065 - TIRES & TUBES Account 65060 - MATER. TO MAINT. AUTOS Totals Run by Tera Davis on 05/07/2019 09:42:54 AM Page 3 of 377 of 419 601 EQUIPMENT REPLACEMENT FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 100092 - R.A. ADAMS ENTERPRISES INC,NEW 8 TON AXLE TRAILER 04/23/2019 10,043.00 $10,043.00 $10,043.00 $10,043.00 $10,043.00 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT Account 65550 - AUTOMOTIVE EQUIPMENT Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 178 of 419 605 INSURANCE FUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Vendor Invoice Description Invoice Date Invoice Amount 279668 - ACR REPORTING, LLC TRANSCRIBING 04/16/2019 1,211.88 16512 - ADR SYSTEMS OF AMERICA, LLC R.J. O'NEILL V COPENHAVER CONSTRUCTION 04/23/2019 2,750.00 15092 - EVONDA THOMAS-SMITH SETTELMENT 05/01//2019 10,000.00 306431 - FORESIGHT RECONSTRUCTION, INC.CALDWELL V. COE 04/08/2019 4,687.50 301253 - JEEP & BLAZER JAMES PARK 04/15/2019 32,330.42 $50,979.80 $50,979.80 104663 - SENIORS CHOICE SENIORS CHOICE MONTHLY BILLING 04/18/2019 1,813.53 $1,813.53 $1,813.53 $52,793.33 $52,793.33 $2,476,206.10 Accounts Payable by G/L Distribution Report Payment Date Range 05/14/19 - 05/14/19 GRAND TOTAL Business Unit 7801 - EMPLOYEE BENEFITS Totals Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Business Unit 7801 - EMPLOYEE BENEFITS Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 05/07/2019 09:42:54 AM Page 1 of 1 79 of 419 Vendor Invoice Date Payment Date Invoice Amount 16496 - SHAIREE LACKEY 04/09/2019 04/17/2019 338.75 1 $338.75 1 $338.75 1 $338.75 1 $338.75 16495 - SUSAN DARROW 04/12/2019 04/17/2019 3,240.99 1 $3,240.99 1 $3,240.99 2 $3,579.74 Fund 510 - WATER FUND Totals Fund 510 - WATER FUND Account 22700 - DUE TO CUSTOMERS *REFUND: WATER ACCOUNT #06671780- 01 Account 22700 - DUE TO CUSTOMERS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 100 - GENERAL FUND Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING *REFUND: PARKING CITATIONS PAID 2X Account 52505 - TICKET FINES-PARKING Totals Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR BILLING PERIOD ENDING 05.14.2019 Invoice Description Fund 100 - GENERAL FUND Department 19 - ADMINISTRATIVE SERVICES CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Run by Tera Davis on 05/07/2019 11:53:37 AM Page 1 of 180 of 419 Vendor Invoice Date Payment Date Invoice Amount 105396 - VERMONT SYSTEMS INC 12/01/2018 04/26/2109 10,207.22 1 $10,907.22 1 $10,907.22 1 $10,907.22 1 $10,907.22 1 $10,907.22 Fund 100 - GENERAL FUND Totals Account 62340 - COMPTER LICENSE & SUPP *ANNUAL RENEWAL RECTRAC SOFTWARE Account 62340 - COMPTER LICENSE & SUPP Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Department 19 - ADMINISTRATIVE SERVICES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR BILLING PERIOD ENDING 05.14.2019 Invoice Description Fund 100 - GENERAL FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Run by Tera Davis on 05/07/2019 11:53:37 AM Page 1 of 181 of 419 Vendor Invoice Date Payment Date Invoice Amount 248250 - NORTHERN ILLINOIS UNIVERSITY 04/30/2019 05/01/2019 6,710.00 1 $6,710.00 101061 - AT & T MOBILITY 04/26/2019 05/01/2019 98.40 1 $98.40 2 $6,808.40 16525 - MAT RAPPAPORT 05/01/2019 05/01/2019 1,000.00 16515 - SOO JIN CLARK 04/29/2019 05/01/2019 500.00 2 $1,500.00 2 $1,500.00 104554 - SAM'S CLUB DIRECT 03/28/2019 05/01/2019 59.70 1 $59.70 1 $59.70 5 $8,368.10 179691 - MUDLARK THEATER COMPANY 04/23/2019 05/01/2019 6,249.99 1 $6,249.99 1 $6,249.99 1 $6,249.99 104554 - SAM'S CLUB DIRECT 04/02/2019 05/01/2019 343.24 1 $343.24 1 $343.24 149416 - AT & T 04/23/2019 05/01/2019 418.12 1 $418.12 1 $418.12 2 $761.36 16504 - PAULA J. HLAVACEK 04/30/2019 05/01/2019 91.98 1 $91.98 104554 - SAM'S CLUB DIRECT 03/29/2019 05/01/2019 253.88 104554 - SAM'S CLUB DIRECT 04/02/2019 05/01/2019 90.22 2 $344.10 3 $436.08 3 $436.08 104554 - SAM'S CLUB DIRECT 03/20/2019 05/01/2019 69.40 104554 - SAM'S CLUB DIRECT 03/22/2019 05/01/2019 160.14 2 $229.54 2 $229.54 104554 - SAM'S CLUB DIRECT 04/16/2019 05/01/2019 53.20 1 $53.20 1 $53.20 3 $282.74 104554 - SAM'S CLUB DIRECT 04/12/2019 05/01/2019 35.56 1 $35.56 1 $35.56 104554 - SAM'S CLUB DIRECT 04/10/2019 05/01/2019 176.21 1 $176.21 Business Unit 1505 - CITY MANAGER CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR BILLING PERIOD ENDING 05.14.2019 Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Business Unit 1590 - OFFICE OF EQUITY AND EMPOWERMENT Totals *ARTS COUNCIL COMMUNITY GRANT *ARTS COUNCIL COMMUNITY GRANT Account 62295 - TRAINING & TRAVEL *REGISTRATION WOMEN'S LEGACY CONF Account 62295 - TRAINING & TRAVEL Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals *COMMUNICATION- APRIL 19 Account 65025 - FOOD Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2251 - 311 CENTER Account 64505 - TELECOMMUNICATIONS *SUPPLIES: PRISONER FOOD Account 65040 - JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 2315 - FIRE SUPPRESSION Totals AMBULANCE REFUND *311 SERVICE *SUPPLIES: RECREACTION *SUPPLIES: RETIREMENT PARTY Account 65025 - FOOD Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Business Unit 2445 - HUMAN SERVICES Account 65025 - FOOD *SUPPLIES: VOLUNTEER PARTY Account 65025 - FOOD Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 65025 - FOOD Account 65025 - FOOD Account 64540 - TELECOMMUNICATIONS - WIRELESS Business Unit 1505 - CITY MANAGER Totals Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Business Unit 1580 - COMMUNITY ARTS Totals *ARTS EQUITY GRANT PROGRAM Department 15 - CITY MANAGER'S OFFICE Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 5300 - ECON. DEVELOPMENT Account 62663 - WORKFORCE DEVELOPMENT *SUPPLIES: SEED TRAINING Business Unit 1590 - OFFICE OF EQUITY AND EMPOWERMENT Account 65025 - FOOD Account 65025 - FOOD Totals Account 62663 - WORKFORCE DEVELOPMENT Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2210 - PATROL OPERATIONS Account 65025 - FOOD Account 64505 - TELECOMMUNICATIONS Totals Business Unit 2251 - 311 CENTER Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2315 - FIRE SUPPRESSION Account 53675 - AMBULANCE SERVICE *SUPPLIES: RETIREMENT PARTY *SUPPLIES: RETIREMENT PARTY Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 65025 - FOOD *SUPPLIES: JANITORIAL *SUPPLIES: JANITORIAL Account 53675 - AMBULANCE SERVICE Totals Account 65025 - FOOD Totals Business Unit 2445 - HUMAN SERVICES Totals Department 24 - HEALTH Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 65025 - FOOD Totals Run by Tera Davis on 05/07/2019 11:53:37 AM Page 1 of 282 of 419 Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR BILLING PERIOD ENDING 05.14.2019 Invoice Description 104554 - SAM'S CLUB DIRECT 03/20/2019 05/01/2019 122.82 104554 - SAM'S CLUB DIRECT 03/27/2019 05/01/2019 50.49 104554 - SAM'S CLUB DIRECT 04/04/2019 05/01/2019 89.34 3 $262.65 4 $438.86 5 $474.42 19 $16,572.69 104554 - SAM'S CLUB DIRECT 04/16/2019 05/01/2019 38.77 1 $38.77 1 $38.77 1 $38.77 1 $38.77 22 $16,611.46 $31,098.42GRAND TOTAL *SUPPLIES: BINGO PRIZES *SUPPLIES: KITCHEN MEAL PROGRAM *SUPPLIES: PIE SOCIAL 05/01/2019 TOTAL Account 65110 - RECREATION SUPPLIES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Fund 100 - GENERAL FUND Totals *SUPPLIES: RETIREMENT PARTY Account 65025 - FOOD Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 65025 - FOOD Run by Tera Davis on 05/07/2019 11:53:37 AM Page 2 of 283 of 419 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,225,926.37 VARIOUS VARIOUS CASUALTY LOSS 874.60 VARIOUS VARIOUS WORKERS COMP 31,288.35 VARIOUS VARIOUS WORKERS COMP 19,265.99 VARIOUS VARIOUS WORKERS COMP 12,846.26 1,290,201.57 SEWER 7580.68305 IEPA LOAN DISBURSEMENT SEWER FUND 66,000.24 66,000.24 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-MARCH 2019 20,317.99 VARIOUS BMO PURCHASING CARD-MARCH 2019 180,292.86 200,610.85 WATER 7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41 33,752.41 1,590,565.07 Grand Total $4,097,869.59 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.14.2019 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS 84 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS INTERNATIONDC 20002 1,280.00$ 3/12/201962360 MEMBERSHIP DUESICMA MEMBERSHIP RENEWAL - E. STORLIEADMIN SVCSNAF NAF GRILL 008 WEBIL6020153.80$ 3/19/201965025 FOODADMINISTRATIVE SERVICES LUNCHADMIN SVCS/311SQU*SQ *BENNISON S BAKIL6020115.00$ 2/28/201964505 TELCOMMUNICATIONSVISIT TO AURORA/ TREATSADMIN SVCS/311PANINO S PIZZERIA ORIL60202188.24$ 3/4/201964505 TELCOMMUNICATIONS311 ANNIVERSARY LUNCHADMIN SVCS/311TARGET 00032839IL6020160.00$ 3/14/201964505 TELCOMMUNICATIONS311 GIFT CARDSADMIN SVCS/311STARBUCKS STORE 00243IL6020140.00$ 3/15/201964505 TELCOMMUNICATIONS311 GIFT CARDSADMIN SVCS/FAC MGMT STANDARD PIPEIL60076397.05$ 2/26/201965050 BUILDING MAINTENANCE MATERIALFIRE 4 PLUMBINGADMIN SVCS/FAC MGMT STANDARD PIPEIL60076192.30$ 2/26/201965050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL60076926.45$ 2/26/201965050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL60076928.32$ 2/26/201965050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL60076928.32$ 2/26/201965050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL60076928.32$ 2/26/201965050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL60076404.91$ 2/26/201965050 BUILDING MAINTENANCE MATERIALTRENCH DRAIN GRATESADMIN SVCS/FAC MGMT STANDARD PIPEIL60076944.72$ 2/26/201965050 BUILDING MAINTENANCE MATERIALTRENCH DRAIN GRATESADMIN SVCS/FAC MGMT UFIRST *LAUNDRY SVCSMA 01887341.17$ 2/27/201962225 BLDG MAINT SVCSMONTHLY MAT SERVICEADMIN SVCS/FAC MGMT INTERNATIONAL FACILITYTX 77024479.00$ 2/27/201962360 MEMBERSHIP DUESINTERNATIONAL FACILITIES MANAGEMENT ASSOCIATION (IFMA) MEMBERSHIP DUESADMIN SVCS/FAC MGMT ANDERSON LOCK COIL6001842.87$ 2/27/201965050 BUILDING MAINTENANCE MATERIALDOOR THRESHOLDADMIN SVCS/FAC MGMT ANDERSON LOCK COIL60018421.51$ 2/27/201965050 BUILDING MAINTENANCE MATERIALKEY SHOP STOCKADMIN SVCS/FAC MGMT GRAINGERIL 60045 108.15$ 2/27/201965050 BUILDING MAINTENANCE MATERIALHVAC FITTINGS KITADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202452.61$ 2/27/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020259.76$ 2/27/201965050 BUILDING MAINTENANCE MATERIALMETER ENCLOSUREADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020237.47$ 2/27/201965050 BUILDING MAINTENANCE MATERIALWALL REPAIRSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL6020293.90$ 2/27/201965050 BUILDING MAINTENANCE MATERIALDATA AND CABLE INSTALLATIONADMIN SVCS/FAC MGMT PURE ELECTRICIL60645634.82$ 2/27/201965050 BUILDING MAINTENANCE MATERIALELECTRIC SUPPLIES FOR 4TH FLOOR RESTROOMADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020272.26$ 2/27/201965085 MINOR EQUIP & TOOLSTRENCHING TOOLSADMIN SVCS/FAC MGMT WALGREENS #2619IL6020113.50$ 2/27/201965095 OFFICE SUPPLIESCARDSADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL605631,486.08$ 2/28/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL605631,486.08$ 2/28/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL60563891.00$ 2/28/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL60563891.00$ 2/28/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMT WEBOFFICEMART COMMN 5544790.63$ 2/28/201965050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE SUPPLIESADMIN SVCS/FAC MGMT TODAY S UNIFORMSIL60014145.90$ 2/28/201965050 BUILDING MAINTENANCE MATERIALSTAFF UNIFORM SHIRTSADMIN SVCS/FAC MGMT HAROLD S TRUE VALUE HDIL6020151.91$ 2/28/201965050 BUILDING MAINTENANCE MATERIALDATA AND CABLE INSTALLATIONADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL6020117.25$ 2/28/201965050 BUILDING MAINTENANCE MATERIALTV INSTALLATIONADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370IL6020126.29$ 2/28/201965050 BUILDING MAINTENANCE MATERIALWHITE BOARD PAINTADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020229.85$ 2/28/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602024.94$ 2/28/201965050 BUILDING MAINTENANCE MATERIALGENERATOR REPAIRSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020212.92$ 2/28/201965050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESADMIN SVCS/FAC MGMT PURE ELECTRICIL60645184.02$ 2/28/201965050 BUILDING MAINTENANCE MATERIALLIGHT REPLACEMENTADMIN SVCS/FAC MGMT CARROLLPARTS800-654-35MO 64111939.13$ 2/28/201965050 BUILDING MAINTENANCE MATERIALMOTOR FOR HEATERSADMIN SVCS/FAC MGMT ANDERSON LOCK COIL60018293.24$ 2/28/201965085 MINOR EQUIP & TOOLSSHOP TOOLSADMIN SVCS/FAC MGMT UNITES STATES FIRE PROIL60045686.00$ 3/1/201962225 BLDG MAINT SVCSFIRE PROTECTION SERVICESADMIN SVCS/FAC MGMT UNITES STATES FIRE PROIL600451,015.98$ 3/1/201962225 BLDG MAINT SVCSFIRE PROTECTION SERVICESADMIN SVCS/FAC MGMT INTUIT *IN *A & J SEWEIL60090658.00$ 3/1/201962225 BLDG MAINT SVCSSEWER MAINTENANCEADMIN SVCS/FAC MGMT INTUIT *IN *A & J SEWEIL60090987.00$ 3/1/201962225 BLDG MAINT SVCSSEWER MAINTENANCEADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL6012668.96$ 3/1/201962225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL60126109.27$ 3/1/201962225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL60126113.52$ 3/1/201962225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL60126432.62$ 3/1/201962225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT NCH CORPORATION 972438TX 75062132.08$ 3/1/201962225 BLDG MAINT SVCSCHEMICAL PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT NCH CORPORATION 972438TX 75062470.70$ 3/1/201962225 BLDG MAINT SVCSCHEMICAL PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT WASHINGTON/FRANKLIN SEIL6060616.00$ 3/1/201962295 TRAINING & TRAVELPARKING FOR FACILITIES SEMINAR ON "MITIGATING FLOOD RISK IN CHICAGO, THE MIDWEST, AND BEYOND"ADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL60563553.89$ 3/1/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL605631,382.00$ 3/1/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL605631,382.00$ 3/1/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMT TODAY S UNIFORMSIL60014378.00$ 3/1/201965050 BUILDING MAINTENANCE MATERIALSTAFF UNIFORM SHIRTSADMIN SVCS/FAC MGMT GRAINGERIL 60045 50.03$ 3/1/201965050 BUILDING MAINTENANCE MATERIALELECTRICAL TESTINGADMIN SVCS/FAC MGMT GRAINGERIL 60045 2,198.30$ 3/1/201965050 BUILDING MAINTENANCE MATERIALURINAL KITSADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERYIL60047191.00$ 3/1/201965050 BUILDING MAINTENANCE MATERIALBATTERIES FOR FIRE PANELADMIN SVCS/FAC MGMT THERMO/CENSE, INC.IL60047180.50$ 3/1/201965050 BUILDING MAINTENANCE MATERIALCALIBRATION KITADMIN SVCS/FAC MGMT FOX VALLEY FIRE AND SAIL60124384.50$ 3/1/201965050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE REPAIRSADMIN SVCS/FAC MGMT BLICK ART 800 447 1892IL60201151.76$ 3/1/201965050 BUILDING MAINTENANCE MATERIALMEETING ROOM EASELSADMIN SVCS/FAC MGMT FEDEXOFFICE 00036053IL6020143.21$ 3/1/201965050 BUILDING MAINTENANCE MATERIALFREIGHT EXPENSEADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVANIL6020137.01$ 3/1/201965050 BUILDING MAINTENANCE MATERIALDRY ERASE BOARDADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL6020133.56$ 3/1/201965050 BUILDING MAINTENANCE MATERIALDOOR REPLACEMENTADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370IL6020158.99$ 3/1/201965050 BUILDING MAINTENANCE MATERIALCLEAR LACQUER FINISHADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202156.30$ 3/1/201965050 BUILDING MAINTENANCE MATERIALFILTERS FOR RTUSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020215.22$ 3/1/201965050 BUILDING MAINTENANCE MATERIALATTIC LADDERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202104.94$ 3/1/201965050 BUILDING MAINTENANCE MATERIALOFFICE REMODEL MATERIALSADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENIIL6051540.00$ 3/1/201965060 MATERIALS TO MAINTAIN AUTOSLI-PASS SERVICE REPLENISHMENTADMIN SVCS/FAC MGMT GIH*GLOBALINDUSTRIALEQFL 331441,447.50$ 3/1/201965090 SAFETY EQUIPMENTSAFETY EYEWASH STATIONSADMIN SVCS/FAC MGMT 4TE*MR DUCTIL 60532 745.00$ 3/4/201962225 BLDG MAINT SVCSDUCT CLEANING SERVICEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020257.72$ 3/4/201965050 BUILDING MAINTENANCE MATERIALWASHROOM MATERIALSADMIN SVCS/FAC MGMT OFFICE DEPOT #510IL6020199.99$ 3/4/201965085 MINOR EQUIP & TOOLSKEYBOARDADMIN SVCS/FAC MGMT GRAINGERIL 60045 30.31$ 3/5/201965050 BUILDING MAINTENANCE MATERIALELECTRICAL TESTING EQUIPMENTADMIN SVCS/FAC MGMT GRAINGERIL 60045 616.92$ 3/5/201965050 BUILDING MAINTENANCE MATERIALGREENWAYS LIGHTSMay 13, 2019Page 1 of 1185 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT STANDARD PIPEIL60076412.03$ 3/5/201965050 BUILDING MAINTENANCE MATERIALRPZ STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL60076162.74$ 3/5/201965050 BUILDING MAINTENANCE MATERIALSHOWER DRAIN HEADADMIN SVCS/FAC MGMT PURE ELECTRICIL6064519.30$ 3/5/201965050 BUILDING MAINTENANCE MATERIALGREENWAYS LIGHTSADMIN SVCS/FAC MGMT PURE ELECTRICIL60645774.14$ 3/5/201965050 BUILDING MAINTENANCE MATERIALLED LIGHT UPGRADESADMIN SVCS/FAC MGMT 4TE*MR DUCTIL 60532 1,090.00$ 3/6/201962225 BLDG MAINT SVCSDUCT CLEANING SERVICEADMIN SVCS/FAC MGMT 4TE*MR DUCTIL 60532 1,500.00$ 3/6/201962225 BLDG MAINT SVCSDUCT CLEANING SERVICEADMIN SVCS/FAC MGMT NAFA FLEET MANAGEMENTNJ 08540499.00$ 3/6/201962360 MEMBERSHIP DUESNAFA FLEET MANAGEMENT PROGRAM MEMBERSHIP FEESADMIN SVCS/FAC MGMT STANDARD PIPEIL60076384.40$ 3/6/201965050 BUILDING MAINTENANCE MATERIALPLUMBING MATERIALS TO RE-ROUTE WATERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL602027.75$ 3/6/201965050 BUILDING MAINTENANCE MATERIALWASHROOM MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202100.72$ 3/6/201965050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202257.27$ 3/6/201965050 BUILDING MAINTENANCE MATERIALGREENWAYS LIGHTINGADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL60563605.25$ 3/7/201962440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020234.38$ 3/7/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMT DRAEGER MEDICAL INCPA 18969429.33$ 3/7/201965050 BUILDING MAINTENANCE MATERIALCALIBRATION ADAPTERADMIN SVCS/FAC MGMT BLAINE WINDOW HARDWAREMD 2174098.21$ 3/7/201965050 BUILDING MAINTENANCE MATERIALWINDOW HARDWARE REPLACEMENTADMIN SVCS/FAC MGMT BRUCKER COIL 60007 655.00$ 3/7/201965050 BUILDING MAINTENANCE MATERIALMOTOR, CAGE AND CAPACITORADMIN SVCS/FAC MGMT STANDARD PIPEIL600761,052.94$ 3/7/201965050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINSADMIN SVCS/FAC MGMT STANDARD PIPEIL60076469.11$ 3/7/201965050 BUILDING MAINTENANCE MATERIALRPZ STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL60076485.96$ 3/7/201965050 BUILDING MAINTENANCE MATERIALRPZ STOCKADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL6020212.64$ 3/7/201965050 BUILDING MAINTENANCE MATERIALLED LIGHT UPGRADESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202188.22$ 3/7/201965050 BUILDING MAINTENANCE MATERIALCONFERENCE ROOM REPAIRSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020222.68$ 3/7/201965050 BUILDING MAINTENANCE MATERIALSHOWER MATERIALSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGOIL6060856.11$ 3/7/201965050 BUILDING MAINTENANCE MATERIALPARASOL ROOM ELECTRICAL UPGRADESADMIN SVCS/FAC MGMT VARIDESK* 1800 207 25TX 75019945.62$ 3/7/201966040 GENERAL ADMINISTRATIONSIT STAND DESKS FOR LEVY CENTERADMIN SVCS/FAC MGMT TODAY S UNIFORMSIL6001452.95$ 3/8/201965050 BUILDING MAINTENANCE MATERIALSTAFF UNIFORM SHIRTSADMIN SVCS/FAC MGMT ANDERSON LOCK COIL600182,595.91$ 3/8/201965050 BUILDING MAINTENANCE MATERIALDOORS AND HARDWAREADMIN SVCS/FAC MGMT ANDERSON LOCK COIL60018408.45$ 3/8/201965050 BUILDING MAINTENANCE MATERIALKEY SHOP STOCKADMIN SVCS/FAC MGMT GRAINGERIL 60045 503.19$ 3/8/201965050 BUILDING MAINTENANCE MATERIALBASEBOARDS FOR WASHROOMADMIN SVCS/FAC MGMT ALLIANCE MECHANICAL SVIL60106407.25$ 3/8/201965050 BUILDING MAINTENANCE MATERIALICE MAKER REPAIRADMIN SVCS/FAC MGMT EVANSTON GLASS AND MIRIL602011,133.00$ 3/8/201965050 BUILDING MAINTENANCE MATERIALMATERIALS FOR 4TH FLOOR WASHROOM REMODELADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL6020119.04$ 3/8/201965050 BUILDING MAINTENANCE MATERIALMATERIALS FOR DESK INSTALLATIONADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202827.49$ 3/8/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202418.26$ 3/8/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202130.90$ 3/8/201965050 BUILDING MAINTENANCE MATERIALMATERIALS FOR DESK INSTALLATIONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202170.86$ 3/8/201965050 BUILDING MAINTENANCE MATERIALCEILING REPLACMENTADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020271.82$ 3/8/201965050 BUILDING MAINTENANCE MATERIALGREENWAYS LIGHTINGADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202245.89$ 3/8/201965050 BUILDING MAINTENANCE MATERIALCONFERENCE ROOM REPAIRSADMIN SVCS/FAC MGMT PURE ELECTRICIL6064515.60$ 3/8/201965050 BUILDING MAINTENANCE MATERIALGREENWAYS LIGHTSADMIN SVCS/FAC MGMT PURE ELECTRICIL6064513.45$ 3/8/201965050 BUILDING MAINTENANCE MATERIALGREENWAYS LIGHTSADMIN SVCS/FAC MGMT FEDEX 785894063557TN 381168.10$ 3/8/201965060 MATERIALS TO MAINTAIN AUTOSLKEY FOR VENDOR-CURRIE MOTORSADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENIIL6051540.00$ 3/8/201965060 MATERIALS TO MAINTAIN AUTOSLI-PASS SERVICE REPLENISHMENTADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL602027.70$ 3/8/201965085 MINOR EQUIP & TOOLSHAND TOOLSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL602028.90$ 3/8/201965085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020227.53$ 3/8/201965085 MINOR EQUIP & TOOLSTOOLS FOR SHOWER INSTALLATIONADMIN SVCS/FAC MGMT MENARDS MORTON GROVE IIL60053(21.35)$ 3/11/201965050 BUILDING MAINTENANCE MATERIALRETURN OF ALUMINUM PIECINGADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL6020293.25$ 3/11/201965050 BUILDING MAINTENANCE MATERIALPIPE RELOCATIONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202143.82$ 3/11/201965050 BUILDING MAINTENANCE MATERIALBATTERIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020272.98$ 3/11/201965050 BUILDING MAINTENANCE MATERIALCAT5 INSTALLATIONSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202123.97$ 3/11/201965050 BUILDING MAINTENANCE MATERIALFILTRATION SYSTEM FOR ICE MAKERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020273.20$ 3/11/201965050 BUILDING MAINTENANCE MATERIALWINDOW SILL REPLACEMENTADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL6020288.92$ 3/11/201965050 BUILDING MAINTENANCE MATERIALCONFERENCE ROOM REPAIRSADMIN SVCS/FAC MGMT OFFICEMAX/DEPOT 6212IL6020237.99$ 3/11/201965085 MINOR EQUIP & TOOLSLAPTOP BAGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202156.98$ 3/11/201965085 MINOR EQUIP & TOOLSTOOLS FOR DUST CONTAINMENTADMIN SVCS/FAC MGMT ANDERSON LOCK COIL60018432.04$ 3/12/201965050 BUILDING MAINTENANCE MATERIALMATERIALS FOR LOCK CHANGESADMIN SVCS/FAC MGMT STANDARD PIPEIL6007633.32$ 3/12/201965050 BUILDING MAINTENANCE MATERIALSHOWER REMODELADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370IL6020117.78$ 3/12/201965050 BUILDING MAINTENANCE MATERIALPAINT MATERIALSADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370IL60201109.00$ 3/12/201965050 BUILDING MAINTENANCE MATERIALSTEP LADDERADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020237.13$ 3/12/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT PURE ELECTRICIL60645106.40$ 3/12/201965050 BUILDING MAINTENANCE MATERIALLED LIGHT UPGRADESADMIN SVCS/FAC MGMT IL SECRETARY OF STATEIL6275621.00$ 3/12/201965060 MATERIALS TO MAINTAIN AUTOSLLICENSE PLATE STICKERSADMIN SVCS/FAC MGMT NAFA FLEET MGMT ASSOCNJ 08540899.00$ 3/13/201962295 TRAINING & TRAVELNAFA FLEET MANAGEMENT PROGRAM TRAININGADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370IL602018.89$ 3/13/201965050 BUILDING MAINTENANCE MATERIALPAINTADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202328.50$ 3/13/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202194.36$ 3/13/201965050 BUILDING MAINTENANCE MATERIALOCCUPANCY SENSORADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202136.43$ 3/13/201965050 BUILDING MAINTENANCE MATERIALGREENWAYS LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202224.00$ 3/13/201965050 BUILDING MAINTENANCE MATERIALEXTENSION LADDERADMIN SVCS/FAC MGMT PURE ELECTRICIL6064528.00$ 3/13/201965050 BUILDING MAINTENANCE MATERIALCAT5 INSTALLATIONSADMIN SVCS/FAC MGMT PURE ELECTRICIL6064565.72$ 3/13/201965050 BUILDING MAINTENANCE MATERIALELECTRICAL SHOP STOCKADMIN SVCS/FAC MGMT PURE ELECTRICIL6064533.96$ 3/13/201965050 BUILDING MAINTENANCE MATERIALSHELTER POWER AND LIGHTSADMIN SVCS/FAC MGMT 4TE*ILSECOFSTATESFEEIL627561.00$ 3/13/201965060 MATERIALS TO MAINTAIN AUTOSLLICENSE PLATE STICKER PROCESSING FEEADMIN SVCS/FAC MGMT 4TE*SOSINTERNET VEHICLIL6275618.00$ 3/13/201965060 MATERIALS TO MAINTAIN AUTOSLLICENSE PLATE STICKERSADMIN SVCS/FAC MGMT GIH*GLOBALINDUSTRIALEQFL 33144185.04$ 3/14/201965050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE SUPPLIESADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202109.10$ 3/14/201965050 BUILDING MAINTENANCE MATERIALELECTRICAL SHOP STOCKADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL6020289.08$ 3/14/201965050 BUILDING MAINTENANCE MATERIALCAT5 INSTALLATIONSADMIN SVCS/FAC MGMT PURE ELECTRICIL6064534.87$ 3/14/201965050 BUILDING MAINTENANCE MATERIALBOILER UPGRADESADMIN SVCS/FAC MGMT PURE ELECTRICIL6064552.00$ 3/14/201965050 BUILDING MAINTENANCE MATERIALBOILER UPGRADESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020217.61$ 3/14/201965085 MINOR EQUIP & TOOLSTOOLS FOR SHOWER INSTALLATIONADMIN SVCS/FAC MGMT MSA-HEADQUARTERS #1PA 16066185.24$ 3/14/201965090 SAFETY EQUIPMENTSAFETY EQUIPMENT MAINTENANCEMay 13, 2019Page 2 of 1186 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT MSA-HEADQUARTERS #1PA 16066627.10$ 3/14/201965090 SAFETY EQUIPMENTSAFETY EQUIPMENT MAINTENANCEADMIN SVCS/FAC MGMT MSA-HEADQUARTERS #1PA 16066880.00$ 3/14/201965090 SAFETY EQUIPMENTSAFETY EQUIPMENT MAINTENANCEADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602023.21$ 3/15/201965050 BUILDING MAINTENANCE MATERIALHVAC UPGRADESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020258.69$ 3/15/201965050 BUILDING MAINTENANCE MATERIALDATA LINE REPAIRSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020239.95$ 3/15/201965050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202101.73$ 3/15/201965050 BUILDING MAINTENANCE MATERIALSHOWER REMODELADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202246.74$ 3/15/201965050 BUILDING MAINTENANCE MATERIALPARASOL ROOM ELECTRICAL UPGRADESADMIN SVCS/FAC MGMT PURE ELECTRICIL60645105.00$ 3/15/201965050 BUILDING MAINTENANCE MATERIALLED LIGHT UPGRADESADMIN SVCS/FAC MGMT PURE ELECTRICIL60645475.32$ 3/15/201965050 BUILDING MAINTENANCE MATERIALPARASOL ROOM ELECTRICAL UPGRADESADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INCIL602016.05$ 3/15/201965060 MATERIALS TO MAINTAIN AUTOSLREPLACEMENT KEYADMIN SVCS/FAC MGMT ANDERSON LOCK COIL6001846.50$ 3/15/201965085 MINOR EQUIP & TOOLSTOOLS FOR SHOPADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INCIL6020142.00$ 3/18/201965050 BUILDING MAINTENANCE MATERIALKEY SWITCH REPLACEMENTADMIN SVCS/FAC MGMT SUPERIOR INDUSTRIAL SPIL60714904.10$ 3/19/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMT MY WHITEBOARDS.COMMA 01545690.34$ 3/19/201965050 BUILDING MAINTENANCE MATERIALWHITE BOARD RAILSADMIN SVCS/FAC MGMT STANDARD PIPEIL6007691.29$ 3/19/201965050 BUILDING MAINTENANCE MATERIALSHOWER VALVESADMIN SVCS/FAC MGMT NEW STONE DESIGN, INC.IL60193160.00$ 3/19/201965050 BUILDING MAINTENANCE MATERIALSHOWER CURBADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202582.41$ 3/19/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT HUNAN SPRINGIL60202541.80$ 3/20/201965025 FOODRETIREMENT LUNCHEONADMIN SVCS/FAC MGMT SAMS CLUB #6444IL60202103.84$ 3/20/201965025 FOODRETIREMENT LUNCHEONADMIN SVCS/FAC MGMT STANDARD PIPEIL60076185.88$ 3/20/201965050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRSADMIN SVCS/FAC MGMT STANDARD PIPEIL60076712.26$ 3/20/201965050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020218.96$ 3/20/201965050 BUILDING MAINTENANCE MATERIALDUCT WORK REPAIRSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202453.27$ 3/20/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202900.00$ 3/20/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202900.00$ 3/20/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020232.96$ 3/20/201965050 BUILDING MAINTENANCE MATERIALBATTERIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020222.67$ 3/20/201965050 BUILDING MAINTENANCE MATERIALRESTROOM EXHAUSTADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202664.11$ 3/20/201965050 BUILDING MAINTENANCE MATERIALSHOWER REPAIRSADMIN SVCS/FAC MGMT PURE ELECTRICIL60645345.98$ 3/20/201965050 BUILDING MAINTENANCE MATERIALHVAC UPGRADESADMIN SVCS/FAC MGMT PURE ELECTRICIL60645112.50$ 3/20/201965050 BUILDING MAINTENANCE MATERIALPARASOL ROOM ELECTRICAL UPGRADESADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INCIL6020110.00$ 3/20/201965060 MATERIALS TO MAINTAIN AUTOSLREPLACEMENT KEYADMIN SVCS/FAC MGMT AMERICAN VAN EQUIPMENTNJ 08701600.70$ 3/21/201965050 BUILDING MAINTENANCE MATERIALSHELVESADMIN SVCS/FAC MGMT HOMEDEPOT.COMGA 30339106.28$ 3/21/201965050 BUILDING MAINTENANCE MATERIALPARASOL ROOM ELECTRICAL UPGRADESADMIN SVCS/FAC MGMT FILTER SERVICES ILLINOIL60007280.64$ 3/21/201965050 BUILDING MAINTENANCE MATERIALHEATER FILTERSADMIN SVCS/FAC MGMT GRAINGERIL 60045 203.30$ 3/21/201965050 BUILDING MAINTENANCE MATERIALRTU BELTSADMIN SVCS/FAC MGMT GRAINGERIL 60045 237.02$ 3/21/201965050 BUILDING MAINTENANCE MATERIALRTU BELTSADMIN SVCS/FAC MGMT GRAINGERIL 60045 175.64$ 3/21/201965050 BUILDING MAINTENANCE MATERIALSANITARY NAPKIN RECEPTACLEADMIN SVCS/FAC MGMT STANDARD PIPEIL60076245.46$ 3/21/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202112.29$ 3/21/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202167.99$ 3/21/201965050 BUILDING MAINTENANCE MATERIALPARASOL ROOM ELECTRICAL UPGRADESADMIN SVCS/FAC MGMT PURE ELECTRICIL6064518.70$ 3/21/201965050 BUILDING MAINTENANCE MATERIALEXTERIOR PIPESADMIN SVCS/FAC MGMT PURE ELECTRICIL60645546.00$ 3/21/201965050 BUILDING MAINTENANCE MATERIALOFFICE REMODEL MATERIALSADMIN SVCS/FAC MGMT INTUIT *IN *A & J SEWEIL60090139.00$ 3/22/201962225 BLDG MAINT SVCSGREASE TRAP PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT PHOENIX FIRE SYSTEMSIL60423595.00$ 3/22/201962225 BLDG MAINT SVCSDATA ROOM FIRE PROTECTION ANNUAL INSPECTIONADMIN SVCS/FAC MGMT MENARDS MORTON GROVE IIL6005343.88$ 3/22/201965050 BUILDING MAINTENANCE MATERIALELASTIC CASTERSADMIN SVCS/FAC MGMT MORTON GROVE SUPPLY COIL6005348.59$ 3/22/201965050 BUILDING MAINTENANCE MATERIALGAS LINE MATERIALSADMIN SVCS/FAC MGMT STANDARD PIPEIL60076228.53$ 3/22/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT STANDARD PIPEIL60076165.81$ 3/22/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT RIXON CUSTOM EQUIPMENTIL60188875.00$ 3/22/201965050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL6020124.92$ 3/22/201965050 BUILDING MAINTENANCE MATERIALHANGER AND HOOK HARDWAREADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL6020136.82$ 3/22/201965050 BUILDING MAINTENANCE MATERIALOFFICE REMODEL MATERIALSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020235.90$ 3/22/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020241.84$ 3/22/201965050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON HVACADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602025.64$ 3/22/201965050 BUILDING MAINTENANCE MATERIALGAS CONNECTIONSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202(12.00)$ 3/22/201965050 BUILDING MAINTENANCE MATERIALRETURN OF BATTERYADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202124.57$ 3/22/201965050 BUILDING MAINTENANCE MATERIALBATTERYADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020218.92$ 3/22/201965050 BUILDING MAINTENANCE MATERIALHVAC UPGRADESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020256.09$ 3/22/201965050 BUILDING MAINTENANCE MATERIALTOILETADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202166.35$ 3/22/201965050 BUILDING MAINTENANCE MATERIALWASHROOM TILESADMIN SVCS/FAC MGMT STEINER ELEC CHICAGOIL60608189.08$ 3/22/201965050 BUILDING MAINTENANCE MATERIAL4TH FLOOR RESTROOM ELECTRICALADMIN SVCS/FAC MGMT STEINER ELEC CHICAGOIL60608638.53$ 3/22/201965050 BUILDING MAINTENANCE MATERIAL4TH FLOOR RESTROOM ELECTRICALADMIN SVCS/FAC MGMT STEINER ELEC CHICAGOIL60608995.00$ 3/22/201965050 BUILDING MAINTENANCE MATERIAL4TH FLOOR RESTROOM ELECTRICALADMIN SVCS/FAC MGMT STEINER ELEC CHICAGOIL606081,000.00$ 3/22/201965050 BUILDING MAINTENANCE MATERIAL4TH FLOOR RESTROOM ELECTRICALADMIN SVCS/FAC MGMT PURE ELECTRICIL60645163.11$ 3/22/201965050 BUILDING MAINTENANCE MATERIALLIGHT REPAIRSADMIN SVCS/FAC MGMT PURE ELECTRICIL60645102.50$ 3/22/201965050 BUILDING MAINTENANCE MATERIALPARASOL ROOM ELECTRICAL UPGRADESADMIN SVCS/FAC MGMT VANAIR MANUFACTURING,IN 46360537.96$ 3/22/201965060 MATERIALS TO MAINTAIN AUTOSLHYDRAULIC FLUIDADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENIIL6051540.00$ 3/22/201965060 MATERIALS TO MAINTAIN AUTOSLI-PASS SERVICE REPLENISHMENTADMIN SVCS/FAC MGMT NCH CORPORATION 972438TX 75062132.08$ 3/25/201962225 BLDG MAINT SVCSCHEMICAL PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT NCH CORPORATION 972438TX 75062130.00$ 3/25/201962225 BLDG MAINT SVCSGREASE TRAP CHEMICALSADMIN SVCS/FAC MGMT NCH CORPORATION 972438TX 75062130.00$ 3/25/201962225 BLDG MAINT SVCSPUMP CHEMICALSADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL6020260.43$ 3/25/201965050 BUILDING MAINTENANCE MATERIALELECTRICAL TRUCK STOCKADMIN SVCS/HUMAN RES EQF*TALX CORPORATIONMO 6314641.95$ 2/26/201962160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RES PHYSICIANS URGENT CAREIN 4654550.00$ 2/26/201962270 MEDICAL/HOSPITAL SERVICESPRE-EMPLOYMENT DRUG TESTINGADMIN SVCS/HUMAN RES INT*IN *THE BLUE LINEIL60048298.00$ 3/7/201962512 RECRUITMENTJOB POSTING - POLICE: SERVICE DESK OFFICER IIADMIN SVCS/HUMAN RES EQF*TALX CORPORATIONMO 6314641.95$ 3/19/201962160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RES EQF*TALX CORPORATIONMO 6314641.95$ 3/19/201962160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RES BUILT INIL 60654 249.00$ 3/22/201962512 RECRUITMENTA/S JOB POSTINGS - IT: SR SYSTEMS ADMINISTRATOR AND NETWORK ENGINEERMay 13, 2019Page 3 of 1187 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/INFO SYS KNACK.COMPA 17543 79.00$ 2/28/201964545 PERSONAL COMPUTER SOFTWAREMONTHLY CHARGE FOR KNACKADMIN SVCS/INFO SYS ARINVA 20151 150.00$ 3/1/201962341 INTERNET SOLUTION PROVIDERSARIN AS NUMBER ANNUAL REGISTRATIONADMIN SVCS/INFO SYS COMCAST CHICAGOIL60173111.85$ 3/1/201962341 INTERNET SOLUTION PROVIDERSHOWARD ST THEATER COMCASTADMIN SVCS/INFO SYS AT&T*BILL PAYMENTTX 7520289.98$ 3/1/201964505 TELCOMMUNICATIONSCELLULAR SERVICE FOR BLUE LIGHT EMERGENCY PHONES IN FOUNTAIN SQUAREADMIN SVCS/INFO SYS DNH*GODADDY.COMAZ 8526021.17$ 3/6/201962341 INTERNET SOLUTION PROVIDERSDOMAIN RENEWAL BIKEEVANSTON.ORGADMIN SVCS/INFO SYS SQ *SQ *KABUL HOUSIL6007688.72$ 3/6/201965025 FOODIT HOLIDAY PARTY RESCHEDULED TO MARCH DUE TO SCHEDULING CONFLICTSADMIN SVCS/INFO SYS VILLAGE OF ROSEMONTIL6001815.00$ 3/8/201962295 TRAINING & TRAVELPUBLIC PARKING -ROSEMONT - CAMP IT ENTERPRISE SECURITY CONFERENCEADMIN SVCS/INFO SYS DNH*GODADDY.COMAZ 8526020.17$ 3/12/201962341 INTERNET SOLUTION PROVIDERSDOMAIN RENEWAL LIVEEVANSTON.NETADMIN SVCS/INFO SYS ILLINOIS GEORGRAPHIC IIL6013765.00$ 3/12/201962360 MEMBERSHIP DUESIL GIS ASSOC. MEMBERSHIP FEE 2019ADMIN SVCS/INFO SYS EB FME WORLD TOUR 201CA 9410325.00$ 3/13/201962295 TRAINING & TRAVELTICKET FOR WORKSHOP ON FME FOR HILLARY BEATAADMIN SVCS/INFO SYS SP * TRASSIG CORP.CT 06829235.52$ 3/14/201962199 PRK MAINTENANCE & FURNITUR REPLACETRASSIG PURCHASE FOR PRCSADMIN SVCS/INFO SYS B&H PHOTO 800-606-696NY 100011,479.95$ 3/14/201962340 IS SUPPORT FEESMILESTONE LPR LICENSE AND CAMERA - JAMES PARKADMIN SVCS/INFO SYS ONEREACHCO 80211 199.10$ 3/14/201962340 IS SUPPORT FEESMONTHLY CHARGE FOR ONEREACHADMIN SVCS/INFO SYS DNH*GODADDY.COMAZ 8526018.17$ 3/14/201962341 INTERNET SOLUTION PROVIDERSDOMAIN RENEWAL - TWONOFEVANSTON.COMADMIN SVCS/INFO SYS B&H PHOTO 800-606-696NY 100012,370.74$ 3/14/201965555 PERSONAL COMPUTER EQSECURITY CAMERAS - JAMES PARKADMIN SVCS/INFO SYS DNH*GODADDY.COMAZ 85260181.53$ 3/15/201962341 INTERNET SOLUTION PROVIDERSDOMAIN RENEWAL LEVYSENIORCENTER.ORGADMIN SVCS/INFO SYS LOGIC SUPPLY, INC.VT 054031,226.88$ 3/15/201965555 PERSONAL COMPUTER EQMICROPC FOR SHERMAN/CHURCH SECURITY CAMERA NODEADMIN SVCS/INFO SYS LOGIC SUPPLY, INC.VT 054032,435.36$ 3/15/201965555 PERSONAL COMPUTER EQMICROPCS FOR REMOTE SECURITY CAMERA NODESADMIN SVCS/INFO SYS LOGIC SUPPLY, INC.VT 05403(0.03)$ 3/18/201965555 PERSONAL COMPUTER EQREFUND FROM LOGIC PCADMIN SVCS/INFO SYS DMI* DELL HIGHER EDUCTX 7868258.00$ 3/19/201962250 COMPUTER EQUIPMENT MAINTDELL OUT OF WARRANTY REPAIR TICKET 25662ADMIN SVCS/INFO SYS EXPRESS SYSTEMS&PERIPHNJ 085272,247.32$ 3/19/201965555 PERSONAL COMPUTER EQCOMTROL MANAGED POE OUTDOOR SWITCHES - 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PARKING INDUSTRY EXPO FOR MICHAEL RIVERAADMIN SVCS/PARKING BRICEPAC E-SHOWCA 90045400.00$ 3/8/201962295 TRAINING & TRAVELCONFERENCE FEE FOR PARKING INDUSTRY EXPO - SHANE CARYADMIN SVCS/PARKING BRICEPAC E-SHOWCA 90045400.00$ 3/8/201962295 TRAINING & TRAVELPAYMENT FOR PARKING INDUSTRY EXPO - MARICELA WALKERADMIN SVCS/PARKING HYATT REGENCY O HAREIL6001815.00$ 3/15/201962295 TRAINING & TRAVELATTENDANCE PARKING FOR PARKING INDUSTRY EXPOADMIN SVCS/PARKING HYATT REGENCY O HAREIL6001815.00$ 3/15/201962295 TRAINING & TRAVELATTENDANCE PARKING FOR PARKING INDUSTRY EXPOADMIN SVCS/PARKING LEMOI ACE HARDWAREIL6020137.38$ 3/15/201965085 MINOR EQUIP & TOOLSANCHORS FOR METER SHOP.ADMIN SVCS/PARKING SIGNARAMA SKOKIEIL600761,450.00$ 3/18/201962245 OTHER EQ MAINTSIGNS, DECALS,CITY MGR OFFICEEVANSTON CHAMBER OF COIL60201180.00$ 2/26/201962490 OTHER PROGRAM COSTSMAYOR'S STATE OF THE CITY TICKETS FOR ECONOMIC DEVELOPMENT STAFF - ZALMEZAK, MARTINEZ, BODENCITY MGR OFFICEGIORDANO S OF EVANSTONIL60201218.12$ 2/26/201965025 FOODDINNER FOR CITY COUNCIL ON FEBRUARY 24, 2019CITY MGR OFFICETARGET 00032839IL602019.18$ 2/26/201965025 FOODFRUIT FOR CITY COUNCIL DINNER ON FEBRUARY 25, 2019CITY MGR OFFICEEVANSTON NOWIL6020164.35$ 3/1/201962360 MEMBERSHIP DUESMONTHLY MEMBERSHIP FEES FOR CITY EMPLOYEES AND COUNCIL.CITY MGR OFFICEEINSTEIN BROS-ONLINE CCO 80228111.96$ 3/4/201965025 FOODFOOD FOR CITY COUNCIL AT MARCH 2 2019 MEETING.CITY MGR OFFICEPOTBELLY #5IL60201182.40$ 3/11/201965025 FOODFOOD FOR ARTS COUNCIL RETREAT ON MARCH 9 2019CITY MGR OFFICEADORAMA INCNY 1001174.39$ 3/12/201964004 PEG FEE DISTRIBUTIONEQUIPMENT PURCHASE - 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FEE FOR MAYOR - GREAT LAKES & ST. LAWRENCE CITIES INITIATIVE ANNUAL MTG. - JUNE 5-7, 2019May 13, 2019Page 4 of 1188 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCMO/CITY COUNCIL THE LINE D.C. HOTELDC 200091,218.48$ 3/18/201962295 TRAINING & TRAVELHOTEL RECEIPT FOR NLC CONFERENCE - 3/9-13, 2019 IN WASHINGTON, DC - 5TH WARD ALDERMANCMO/CITY COUNCIL UNITEDTX 77002 506.60$ 3/21/201962295 TRAINING & TRAVELAIRFARE FOR NLC CONF. IN WASHINGTON, DC APRIL 10-12, 2019 FOR FLEMINGCMO/FINANCETRIBUNE PUBLISHING COMTX 7506778.69$ 3/5/201965005 AGRI/BOTANICAL SUPPLIESAD NOTICE BID 19-14 STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCECMO/FINANCEILLINOIS GOVERNMENT FIIL60137600.00$ 3/8/201962360 MEMBERSHIP DUESIGFOA 2019 MEMBERSHIP FEES- HITESH, ALEX, ANDY AND KATECMO/FINANCETRIBUNE PUBLISHING COMTX 7506762.69$ 3/8/201965005 AGRI/BOTANICAL SUPPLIESAD NOTICE BID 19-20 TREE PLANTING SERVICESCMO/FINANCEPOTBELLY #5IL60201211.75$ 3/12/201965025 FOODDINNER FOR 3.11.2019 CITY COUNCIL MEETINGCMO/FINANCETRIBUNE PUBLISHING COMTX 7506771.49$ 3/15/201962205 ADVERTISINGAD NOTICE BID 19-08 SUMMER CAMP TRANSPORTATIONCMO/FINANCETRIBUNE PUBLISHING COMTX 7506780.29$ 3/15/201965515 OTHER IMPROVEMENTSAD NOTICE BID 19-06 2019 WATER MAIN IMPROVEMENTS AND STREET RESURFACING PROJECT #419012CMO/FINANCEORBITZ*7420096104418WA 980042.33$ 3/18/201962295 TRAINING & TRAVELAIRFARE BOOKING FEE FOR ANNUAL GFOA CONFERENCE - H. DESAICMO/FINANCEORBITZ*7420096104418WA 98004(2.33)$ 3/18/201962295 TRAINING & TRAVELAIRFARE BOOKING FEE REFUND FOR ANNUAL GFOA CONFERENCE - H. DESAICMO/FINANCEORBITZ*7420099843526WA 980042.33$ 3/18/201962295 TRAINING & TRAVELAIRFARE BOOKING FEE FOR ANNUAL GFOA CONFERENCE - H. DESAICMO/FINANCEUNITEDTX 77002140.30$ 3/19/201962295 TRAINING & TRAVELAIRFARE FOR ANNUAL GFOA CONFERENCE - H. DESAICMO/FINANCEAMERICANWA 85034138.30$ 3/19/201962295 TRAINING & TRAVELAIRFARE FOR ANNUAL GFOA CONFERENCE - H. 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ZALMEZAK AND P. MARTINEZ.COMM ECON DEVLYFT *RIDE THU 2PMCA 9410713.32$ 3/8/201962295 TRAINING & TRAVEL3.7.19 LYFT RIDE TO SKOKIE VILLAGE HALL MEETINGCOMM ECON DEVLYFT *RIDE THU 3PMCA 9410712.13$ 3/8/201962295 TRAINING & TRAVELLYFT RIDE BACK FROM SKOKIE VILLAGE HALL MEETINGCOMM ECON DEVSTRIKINGLYCA 94002263.05$ 3/8/201962662 BUSINESS RETENTION/EXPANSIONSTRIKINGLY INVOICE 579254 MICRO WEBSITE ANNUAL HOSTING FEECOMM ECON DEVTHE HOME DEPOT #1902IL6020245.08$ 3/15/201962190 GRAFFITI REMOVAL SERVICESGRAFFITI REMOVAL SUPPLIESCOMM ECON DEVTRIBUNE PUBLISHING COMTX 7506789.09$ 3/15/201962205 ADVERTISINGCHICAGO TRIBUNE AD FOR PC AND ZBA MEETINGCOMM ECON DEVPARW WEBSITEFL 337041,345.00$ 3/19/201962662 BUSINESS RETENTION/EXPANSIONENTREPRENEURSHIP GRANT PAYMENT FOR PROFESSIONAL COACHING BETTY NELSON FROM NELSON CAREER CURATORCOMM ECON DEVCITY OF EVANSTON PARKIIL6020120.00$ 3/22/201962295 TRAINING & TRAVELCOE PARKING APP WALLET RELOAD FOR EVANSTON MEETINGSFIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL6071424.02$ 2/27/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL60714(24.02)$ 2/28/201965040 JANITORIAL SUPPLIESCREDIT JANITORIAL SUPPLIESFIRE DEPARTMENTSTATE CHEMIC*STATE CHEOH 44124184.04$ 3/1/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSTATE CHEMIC*STATE CHEOH 44124304.95$ 3/1/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL60714154.07$ 3/1/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTAT&T CA13 6712IL6020175.00$ 3/4/201962250 COMPUTER EQUIPMENT MAINTSCREEN PROTECTION CASEFIRE DEPARTMENTSTATE CHEMIC*STATE CHEOH 4412465.40$ 3/7/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL60714106.35$ 3/8/201965040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTAPPLE STORE #R089IL6007745.00$ 3/11/201962250 COMPUTER EQUIPMENT MAINTPRESENTATION ADAPTERFIRE DEPARTMENTNORTHEAST ILLINOIS COUIL60061170.00$ 3/15/201962295 TRAINING & TRAVELEXPLORER PROGRAM AFFILIATION FEEFIRE DEPARTMENTGREY S APPLIANCE REPAIIL60202190.00$ 3/15/201965050 BUILDING MAINTENANCE MATERIALAPPLIANCE REPAIRFIRE DEPARTMENTTHE HOME DEPOT 1902IL6020293.88$ 3/21/201965085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE DEPARTMENTINT*IN *NATIONAL AWARDIL6020279.00$ 3/22/201965125 OTHER COMMODITIESRETIREMENT PLAQUE THOMASWFIRE DEPARTMENTBEST BUY 00003137IL6020274.98$ 3/25/201962250 COMPUTER EQUIPMENT MAINTKEYBOARD & CASEHEALTH/HUMAN SVCS NOTARY PUBLIL 60156 50.85$ 3/5/201965095 OFFICE SUPPLIESNOTARY PUBLIC FOR ANGELICA HOODHEALTH/HUMAN SVCS ANDERSON PEST SOLUTIONIL6012650.00$ 3/12/201962471 VECTOR SURVEILLANCE EXPANDERSON PEST CONTROL SEMINAR-FOOD SAFETY AND RODENTS- JOE DICICCOHEALTH/HUMAN SVCS ANDERSON PEST SOLUTIONIL6012650.00$ 3/12/201962471 VECTOR SURVEILLANCE EXPANDERSON PEST CONTROL SEMINAR-FOOD SAFETY AND RODENTS-ASHLEY MCILWEEHEALTH/HUMAN SVCS ANDERSON PEST SOLUTIONIL6012650.00$ 3/12/201962471 VECTOR SURVEILLANCE EXPANDERSON PEST CONTROL SEMINAR-FOOD SAFETY AND RODENTS-IKE OGBOHEALTH/HUMAN SVCS UNITEDTX 77002 236.59$ 3/21/201962468 IL TOBACCO FREE COMM EXPTOBACCO GRANTEE MEETING-IKE OGBOLEGAL DEPARTMENT DALEYCTRTRAFFIC CTR*VCIL6060245.95$ 2/27/201962345 COURT COSTS/LITIGATIONID BADGELEGAL DEPARTMENT SPOTHERO 844-356-8054IL6060322.25$ 2/28/201962345 COURT COSTS/LITIGATIONPARKINGLEGAL DEPARTMENT SPOTHERO 844-356-8054IL6060323.50$ 3/5/201962345 COURT COSTS/LITIGATIONPARKING FEELEGAL DEPARTMENT ILEFILE*004205905-0IL60077299.72$ 3/8/201962345 COURT COSTS/LITIGATIONCOURT FEESLEGAL DEPARTMENT ILEFILE*004205905-0TX 750248.66$ 3/8/201962345 COURT COSTS/LITIGATIONFILING FEESLEGAL DEPARTMENT ILEFILE*004259056-0IL60602177.00$ 3/14/201962345 COURT COSTS/LITIGATIONFILING FEELEGAL DEPARTMENT ILEFILE*004259056-0TX 750245.12$ 3/14/201962345 COURT COSTS/LITIGATIONFILING FEELEGAL DEPARTMENT VCN*COOKCORODCTRIL60602204.20$ 3/21/201962345 COURT COSTS/LITIGATIONFILING FEELEGAL DEPARTMENT SPOTHERO 844-356-8054IL6060316.00$ 3/21/201962345 COURT COSTS/LITIGATIONPARKINGLEGAL DEPARTMENT SPOTHERO 844-356-8054IL6060315.00$ 3/25/201962345 COURT COSTS/LITIGATIONPARKINGPOLICE DEPARTMENT NATIONAL GANG CRIME REIL604681,000.00$ 2/26/201965122 NARCOTICS ENFORCEMENT EXPENSEATTENDANCE FOR 2 SPECIAL OPERATIONS MEMBERS TO ATTEND ADVANCED GANG CRIME CONFERENCEPOLICE DEPARTMENT LEMOI ACE HARDWAREIL6020126.26$ 2/28/201962295 TRAINING & TRAVELSAFETY EQUIPMENT FOR EPD FUNCTIONAL EXERCISEPOLICE DEPARTMENT PAYPAL *ILLINOISDIVCA 95131200.00$ 2/28/201962295 TRAINING & TRAVELANNUAL CONFERENCE FOR CERTIFICATION MAINTENANCE FOR FORENSIC FINGERPRINT ANALYSTMay 13, 2019Page 5 of 1189 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - 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RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954883.73$ 3/15/201965025 FOOD1. FJCC KITCHEN ITEM2. RCC SNACK3. MASON MILK4. FJCC SNACK/SUPPER5. KAMEN MILK 6. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 495487.98$ 3/15/201965025 FOOD1. FJCC KITCHEN ITEM2. RCC SNACK3. MASON MILK4. FJCC SNACK/SUPPER5. KAMEN MILK 6. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954896.85$ 3/15/201965025 FOOD1. FJCC KITCHEN ITEM2. RCC SNACK3. MASON MILK4. FJCC SNACK/SUPPER5. KAMEN MILK 6. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954828.98$ 3/15/201965025 FOOD1. FJCC KITCHEN ITEM2. RCC SNACK3. MASON MILK4. FJCC SNACK/SUPPER5. KAMEN MILK 6. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954828.98$ 3/15/201965025 FOOD1. FJCC KITCHEN ITEM2. RCC SNACK3. MASON MILK4. FJCC SNACK/SUPPER5. KAMEN MILK 6. 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FJCC MILK3. RCC MILK4. FJCC SNACK/SUPPER5. RCC SNACKPRCS/FLEETWOOD CNTR GUITAR CENTER #337IL6003588.00$ 3/21/201965110 REC PROGRAM SUPPLIESPROTECTION PLAN & SHIPPING FOR RETURNED DISCO SKATING LIGHTSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548199.89$ 3/22/201965025 FOOD1. FJCC SNACK/SUPPER2. FJCC KITCHEN ITEMS3. VOLUNTEER GATHERINGPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954831.98$ 3/22/201965025 FOOD1. FJCC SNACK/SUPPER2. FJCC KITCHEN ITEMS3. VOLUNTEER GATHERINGPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954861.96$ 3/22/201965025 FOODMASON PARK MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954886.42$ 3/22/201965110 REC PROGRAM SUPPLIES1. FJCC SNACK/SUPPER2. FJCC KITCHEN ITEMS3. VOLUNTEER GATHERINGPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954823.95$ 3/25/201965025 FOODFJCC SNACK/SUPPERPRCS/FLEETWOOD CNTR MICHAELS STORES 3849IL6007770.00$ 3/25/201965110 REC PROGRAM SUPPLIESWOMEN'S DAY BRUNCHPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 15.00$ 3/25/201965110 REC PROGRAM SUPPLIESWOMEN'S DAY BRUNCHPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 5.00$ 3/25/201965110 REC PROGRAM SUPPLIESWOMEN'S DAY BRUNCHPRCS/FLEETWOOD CNTR GFS STORE #1915IL6020234.59$ 3/25/201965110 REC PROGRAM SUPPLIESFJT WOMEN'S HISTORY MONTH BRUNCHEON COFFEE AND BEVERAGE SUPPLIESPRCS/FLEETWOOD CNTR VALLI PRODUCEIL602027.58$ 3/25/201965110 REC PROGRAM SUPPLIESFJT WOMEN'S HISTORY MONTH BRUNCHEO BEVERAGE SUPPLIESPRCS/LEVY SEN CNTR SEVILLE CLASSICS INC.CA 9050165.98$ 2/26/201965050 BUILDING MAINTENANCE MATERIALSHELVES FOR ART ROOMPRCS/LEVY SEN CNTR DBC*BLICK ART MATERIALIL6140132.22$ 2/27/201965110 REC PROGRAM SUPPLIESART SUPPLIES FOR GLASS CLASSPRCS/LEVY SEN CNTR BULLSEYE GLASS - FACTOOR 97202300.81$ 2/27/201965110 REC PROGRAM SUPPLIESGLASS FOR MARCH CLASSESPRCS/LEVY SEN CNTR GFS STORE #1915IL6020223.35$ 2/28/201965110 REC PROGRAM SUPPLIESGLOVES FOR MEAL PROGRAMPRCS/LEVY SEN CNTR NATIONAL RECREATION &VA 2014860.00$ 3/4/201962360 MEMBERSHIP DUESNATIONAL RECREATION AND PARKS MEMBERSHIP DUESPRCS/LEVY SEN CNTR THE HOME DEPOT #1902IL6020219.32$ 3/4/201965050 BUILDING MAINTENANCE MATERIALPAINT FOR KITCHENMay 13, 2019Page 7 of 1191 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTR CORKYS CATERINGIL60101162.35$ 3/4/201965110 REC PROGRAM SUPPLIESFINAL DINNER PAYMENT FOR ST. PAT'S DINNERPRCS/LEVY SEN CNTR IDEAL CHARTER MGMTIL60415(200.00)$ 3/5/201962507 FIELD TRIPSREFUND OF BUS DEPOSITPRCS/LEVY SEN CNTR PARTY CITY 196IL6000429.94$ 3/5/201965110 REC PROGRAM SUPPLIESST PAT'S PARTY SUPPLIESPRCS/LEVY SEN CNTR FRANKLIN ART GLASS STUOH 4320637.09$ 3/7/201965110 REC PROGRAM SUPPLIESFRIT FOR GLASS CLASSPRCS/LEVY SEN CNTR DUNKIN #348457 Q35IL6020255.97$ 3/8/201965025 FOODDONUTS FOR WINTRUST RETIREMENT SEMINARPRCS/LEVY SEN CNTR THE HOME DEPOT #1902IL6020225.69$ 3/8/201965050 BUILDING MAINTENANCE MATERIALKITCHEN/MAINTENANCE BUILDING SUPPLIESPRCS/LEVY SEN CNTR JEWEL-OSCOIL 60202 34.91$ 3/8/201965110 REC PROGRAM SUPPLIESST. PATRICK SENIOR PARTYPRCS/LEVY SEN CNTR GFS STORE #1915IL602023.99$ 3/11/201965025 FOODICEPRCS/LEVY SEN CNTR SHEDD AQUARIUMIL60605527.40$ 3/12/201962507 FIELD TRIPSSHEDD TRIP TICKETSPRCS/LEVY SEN CNTR REDBOX *DVD RENTALIL601811.75$ 3/15/201965110 REC PROGRAM SUPPLIESMONTHLY SENIOR MOVIEPRCS/LEVY SEN CNTR FOOD4LESS #0558IL6020216.31$ 3/15/201965110 REC PROGRAM SUPPLIESBINGO PRIZESPRCS/LEVY SEN CNTR SHEDD AQUARIUMIL60605175.80$ 3/20/201962507 FIELD TRIPS4 ADDITIONAL TICKETS FOR SHEDD TRIPPRCS/LEVY SEN CNTR EMERGENCY MEDICAL PRODOH 94043103.83$ 3/22/201965110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/LEVY SEN CNTR THE HOME DEPOT #1902IL602026.60$ 3/25/201965050 BUILDING MAINTENANCE MATERIALFUSES FOR GYM SOUND SYSTEMPRCS/NOYES CNTR KNITPICKS.COMWA 98684(53.71)$ 2/28/201965110 REC PROGRAM SUPPLIESREFUND FOR RETURNED ORDERPRCS/NOYES CNTR VOGUE FABRICS INCIL6020211.96$ 3/5/201965110 REC PROGRAM SUPPLIESPROP INVISIBILITY CAMP EVANSTON CHILDREN'S THEATREPRCS/NOYES CNTR THE HOME DEPOT #1902IL6020221.41$ 3/6/201965110 REC PROGRAM SUPPLIESSET SUPPLIES EVANSTON CHILDRENS THEATREPRCS/NOYES CNTR BLICK ART 800 447 1892IL6020138.59$ 3/8/201965110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIES EVANSTON CHILDRENS THEATREPRCS/NOYES CNTR THE HOME DEPOT #1902IL602028.98$ 3/11/201965110 REC PROGRAM SUPPLIESSET SUPPLIES EVANSTON CHILDRENS THEATREPRCS/NOYES CNTR WALGREENS #2619IL6020117.28$ 3/14/201965110 REC PROGRAM SUPPLIESMAKEUP SUPPLIES DRESS REHEARSAL FOR EVANSTON CHILDRENS THEATREPRCS/NOYES CNTR WHOLEFDS GBR #10570IL6020114.68$ 3/15/201965025 FOODALLERGEN FREE FOOD FOR CAST PARTIESPRCS/NOYES CNTR 22 - LOU MALNATIS PIZZIL60201206.05$ 3/18/201965025 FOODCAST B PARTY FOR EVANSTON CHILDRENS THEATREPRCS/NOYES CNTR 22 - LOU MALNATIS PIZZIL60201230.50$ 3/18/201965025 FOODCAST PARTY FOOD CAST APRCS/NOYES CNTR THE HOME DEPOT 1902IL6020291.82$ 3/22/201965050 BUILDING MAINTENANCE MATERIALCLEANING SUPPLIES AND REPAIR SCREWSPRCS/RBT CROWN CNTR LEARN TO SKATE USACO 80906(48.00)$ 2/27/201965110 REC PROGRAM SUPPLIESREFUND FOR DUPLICATE MEMBERSHIPSPRCS/RBT CROWN CNTR HOBBY-LOBBY #849IL60714111.89$ 2/28/201965110 REC PROGRAM SUPPLIESAFTER SCHOOL CRAFT SUPPLIESPRCS/RBT CROWN CNTR DSS*ACHIEVMNTPRODUCTSCA 93940(35.51)$ 2/28/201965110 REC PROGRAM SUPPLIESREFUND FROM CHANGING TABLE PAD ORDERED FOR TAKE TWO PROGRAM THAT WAS WRONG SIZEPRCS/RBT CROWN CNTR HOBBY-LOBBY #849IL6071456.93$ 3/1/201965110 REC PROGRAM SUPPLIESAFTER SCHOOL CRAFTS AND GAMESPRCS/RBT CROWN CNTR HOBBY-LOBBY #849IL6071427.93$ 3/1/201965110 REC PROGRAM SUPPLIESSUPPLIES FOR CHILD CAREPRCS/RBT CROWN CNTR THE HOME DEPOT #1902IL6020252.67$ 3/4/201965050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTR FOOD4LESS #0558IL6020278.26$ 3/6/201965025 FOODAFTER SCHOOL ADVENTURE COOKING PROJECT SUPPLIESPRCS/RBT CROWN CNTR FOOD4LESS #0558IL60202101.99$ 3/6/201965025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTR DSS*ACHIEVMNTPRODUCTSCA 93940303.90$ 3/6/201965110 REC PROGRAM SUPPLIESPAPER / CRAFT SUPPLIES FOR CHILD CAREPRCS/RBT CROWN CNTR 838 BRUNSWICK ZONE 800IL6071469.90$ 3/8/201962507 FIELD TRIPSSPRING BREAK CAMP TRIP DEPOSITPRCS/RBT CROWN CNTR GFS STORE #1915IL60202648.04$ 3/8/201965025 FOODGROCERIES FOR CHILD CARE SNACKS / FOOD SERVICE SUPPLIESPRCS/RBT CROWN CNTR DD/BR #338026 Q35IL60202125.00$ 3/8/201965110 REC PROGRAM SUPPLIESGIFT CARDS FOR TEACHER APPRECIATION WEEKPRCS/RBT CROWN CNTR CITY WELDING SALES & SIL6007639.60$ 3/12/201962245 OTHER EQ MAINTPROPANEPRCS/RBT CROWN CNTR THE HOME DEPOT #1902IL60202119.00$ 3/13/201965050 BUILDING MAINTENANCE MATERIALSCHLAGE KEYLESS ENTRYPRCS/RBT CROWN CNTR UNIQUE PRODUCTS & SERVIL60174344.00$ 3/14/201965050 BUILDING MAINTENANCE MATERIALFLOOR SCRUBBER REPAIRPRCS/RBT CROWN CNTR FOOD4LESS #0558IL6020211.13$ 3/15/201965025 FOODGROCERIES FOR CREATIVE PLAY FULL DAY COOKING PROJECTPRCS/RBT CROWN CNTR DSS*ACHIEVMNTPRODUCTSCA 93940227.54$ 3/15/201965110 REC PROGRAM SUPPLIESPAPER / CRAFT SUPPLIES FOR CHILD CAREPRCS/RBT CROWN CNTR PAYPAL *JAIMEACA 95131200.00$ 3/19/201962507 FIELD TRIPSIN HOUSE FIELD TRIP FOR PRESCHOOL / TAKE TWOPRCS/RBT CROWN CNTR LAKESHORE LEARNING MATCA 90895154.69$ 3/20/201965110 REC PROGRAM SUPPLIESPRESCHOOL REC SUPPLIESPRCS/RBT CROWN CNTR DSS*ACHIEVMNTPRODUCTSCA 93940204.32$ 3/20/201965110 REC PROGRAM SUPPLIESCLASSROOM MATERIALS FOR CREATIVE PLAY PART DAYPRCS/RBT CROWN CNTR IL FIRE MARSHAL FEEIL62703173.83$ 3/21/201962245 OTHER EQ MAINTBOILER INSPECTIONPRCS/RBT CROWN CNTR ACT SCHAUMBURGPDISIL6019350.00$ 3/21/201962507 FIELD TRIPSSUMMER CAMP TRIP DEPOSITPRCS/RBT CROWN CNTR S&S WORLDWIDE, INC.CT 0641527.99$ 3/21/201965110 REC PROGRAM SUPPLIESCLASSROOM SUPPLIES FOR CREATIVE PLAY FULL DAYPRCS/RBT CROWN CNTR DSS*ACHIEVMNTPRODUCTSCA 93940195.49$ 3/21/201965110 REC PROGRAM SUPPLIESCLASSROOM MATERIALS FOR CREATIVE PLAY PART DAYPRCS/RBT CROWN CNTR NOTEBAERT MUSEUM ACCTIL6061493.50$ 3/22/201962507 FIELD TRIPSSPRING BREAK CAMP VACATION ADVENTURE JR. FIELD TRIPPRCS/RBT CROWN CNTR FOOD4LESS #0558IL60202134.26$ 3/22/201965025 FOODSPRING BREAK CAMP COOKING SUPPLIESPRCS/RBT CROWN CNTR GFS STORE #1915IL60202204.27$ 3/22/201965025 FOODGROCERIES FOR APRIL SNACKS PRESCHOOL TAKE TWOPRCS/RBT CROWN CNTR GFS STORE #1915IL6020273.22$ 3/22/201965025 FOODGROCERIES FOR VACATION ADVENTURE JR. 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ENGAGEMENT/TRAVANSE LIVINGPRCS/RECREATION CIRCLE K # 01403IL6182037.41$ 3/4/201962507 FIELD TRIPSGAS FOR RETURN TRIP FROM SPECIAL OLYMPICS EVENT AT UNIVERSITY OF ILLINOISPRCS/RECREATION STRENGTHSHOP USAIN 46808442.74$ 3/4/201965020 CLOTHINGPOWERLIFTING SUITS FOR SPECIAL OLYMPICS ATHLETES IN POWERLIFTING PROGRAMPRCS/RECREATION JEWEL-OSCOIL 60202 115.76$ 3/4/201965025 FOODMEMORY CAFE (LEVY CENTER) AND FAMILY COUNCIL (SYMPHONY OF EVANSTON) REFRESHMENTSMay 13, 2019Page 8 of 1192 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATION VALLI PRODUCEIL6020287.74$ 3/4/201965110 REC PROGRAM SUPPLIESSNACK TABLE FOR LITTLE BLACKHAWKS GEAR PICK UPPRCS/RECREATION CERAMIC SUPPLY CHICAGOIL60202803.25$ 3/5/201962490 OTHER PROGRAM COSTSPOTTERY CLASS SUPPLIESPRCS/RECREATION CERAMIC SUPPLY CHICAGOIL6020237.20$ 3/5/201965110 REC PROGRAM SUPPLIESPOTTERY CLASS SUPPLIESPRCS/RECREATION JEWEL-OSCOIL 60202 38.12$ 3/6/201965025 FOODCHEFS MATES FOOD PROGRAM SUPPLIESPRCS/RECREATION IMPACT NETWORKING LLCIL6004552.50$ 3/8/201965095 OFFICE SUPPLIESPREVIOUS OFFICE PAPER BILL PARTIALLY PAID, AMOUNT OMITTED FROM ORIGINAL INVOICE.PRCS/RECREATION JEWEL-OSCOIL 60202 46.19$ 3/8/201965110 REC PROGRAM SUPPLIESSENS-O-RAMA SUPPLIESPRCS/RECREATION HILTON HOTELSIL6020117.00$ 3/11/201962295 TRAINING & TRAVELAMOUNT BILLED IN ERROR AND WILL BE ADJUSTED BY HILTON ORRINGTON.PRCS/RECREATION CRISIS PREVENTIONWI 53224529.92$ 3/11/201962490 OTHER PROGRAM COSTSSTAFF WORKBOOKS FOR CPI TRAININGPRCS/RECREATION CLASSIC BOWLIL60053248.00$ 3/11/201962507 FIELD TRIPSLANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATION LEARN TO SKATE USACO 80906923.75$ 3/13/201962360 MEMBERSHIP DUESMEMBERSHIP DUESPRCS/RECREATION OFFICEMAX/DEPOT 6212IL6020258.27$ 3/13/201962490 OTHER PROGRAM COSTSOFFICE SUPPLIES TO RUN CPI TRAININGPRCS/RECREATION JEWEL-OSCOIL 60202 7.58$ 3/13/201965025 FOODCHEF MATES FOODPRCS/RECREATION JEWEL-OSCOIL 60202 25.87$ 3/13/201965025 FOODCHEF MATES FOODPRCS/RECREATION EMERGENCY MEDICAL PRODOH 94043192.12$ 3/14/201965075 MEDICAL & LAB SUPPLIESFIRST AID SUPPLIESPRCS/RECREATION JEWEL-OSCOIL 60202 25.25$ 3/15/201965110 REC PROGRAM SUPPLIESSENS-O-RAMA SUPPLIESPRCS/RECREATION SAMS CLUB #6444IL60202127.36$ 3/15/201965110 REC PROGRAM SUPPLIESDJ SKATE JELLY BEANS; HAND SANITIZERPRCS/RECREATION CLASSIC BOWLIL60053224.00$ 3/18/201962507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION IKEA CHICAGOIL 30000 12.98$ 3/18/201965110 REC PROGRAM SUPPLIESPAPER ROLL AND STAND FOR THE SPUD CLUB TENT AT THE FARMERS' MARKETPRCS/RECREATION EVENTWRISTBANDS COMGA 3030951.96$ 3/19/201965110 REC PROGRAM SUPPLIESPUBLIC SKATE WRISTBANDSPRCS/RECREATION CERAMIC SUPPLY CHICAGOIL60007444.45$ 3/19/201965110 REC PROGRAM SUPPLIESPOTTERY CLASS SUPPLIES (BACKORDER)PRCS/RECREATION LEARN TO SKATE USACO 80906(16.00)$ 3/20/201962360 MEMBERSHIP DUESLTS USA 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ADPRCS/YTH ENGAGEMENT PARTY CITY 15IL 60714 187.33$ 3/1/201962490 OTHER PROGRAM COSTSMSYEP JOB FAIRPRCS/YTH ENGAGEMENT OFFICE DEPOT #510IL60201291.92$ 3/4/201962490 OTHER PROGRAM COSTSMSYEP JOB FAIRPRCS/YTH ENGAGEMENT DD/BR #338026 Q35IL60202275.88$ 3/5/201962490 OTHER PROGRAM COSTSMSYEP JOB FAIRPRCS/YTH ENGAGEMENT PAYPAL *DONJACKSON3CA 951311,200.00$ 3/5/201962490 OTHER PROGRAM COSTSMAYORS VIOLENCE INTERDICTION PROGRAMPRCS/YTH ENGAGEMENT FASTSIGNS 100601IL60712204.50$ 3/7/201962210 PRINTINGMSYEP JOB FAIRPRCS/YTH ENGAGEMENT SMK*SURVEYMONKEY.COMCA 9430129.00$ 3/8/201962490 OTHER PROGRAM COSTSMSYEP SURVEY EMPLOYER SURVEY MSYEP VOLUNTEER SURVEYPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKIIL602013.00$ 3/12/201962490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT WALGREENS #2619IL6020110.86$ 3/12/201962490 OTHER PROGRAM COSTSMSYEPPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKIIL602013.00$ 3/13/201962490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT MINUTEMAN PRESSIL6020112.00$ 3/14/201962210 PRINTINGMSYEP SIGNSPRCS/YTH ENGAGEMENT INT*IN *JET BLUE PRINTIL60202239.00$ 3/15/201962210 PRINTINGMSYEP JOB FAIRPRCS/YTH ENGAGEMENT OFFICE DEPOT #510IL6020147.97$ 3/15/201962490 OTHER PROGRAM COSTSMSYEP JOB FAIRPRCS/YTH ENGAGEMENT GFS STORE #1915IL602027.58$ 3/18/201962490 OTHER PROGRAM COSTSMSYEPPRCS/YTH ENGAGEMENT OFFICEMAX/DEPOT 6212IL6020216.17$ 3/18/201962490 OTHER PROGRAM COSTSMSYEPPRCS/YTH ENGAGEMENT PANINO S PIZZERIA ORIL60202180.62$ 3/18/201962490 OTHER PROGRAM COSTSMSYEP VOLUNTEERSPRCS/YTH ENGAGEMENT THE HOME DEPOT #1902IL60202118.72$ 3/18/201962490 OTHER PROGRAM COSTSMSYEPPRCS/YTH ENGAGEMENT VENNGAGE.COMON M6R2B749.00$ 3/18/201962490 OTHER PROGRAM COSTSYYA DIVISION WEBSITEPRCS/YTH ENGAGEMENT POTBELLY #5IL 60201 998.00$ 3/18/201965025 FOODMSYEP LUNCHPRCS/YTH ENGAGEMENT POTBELLY #5IL 60201 1,017.00$ 3/18/201965025 FOODMSYEP LUNCHPRCS/YTH ENGAGEMENT GFS STORE #1915IL60202351.16$ 3/18/201965025 FOODMSYEPPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKIIL602010.85$ 3/20/201962490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKIIL6020141.00$ 3/20/201962490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT RVT*ETHS WEBSTOREIL60201567.00$ 3/20/201965025 FOODMSYEP JOB FAIRPRCS/YTH ENGAGEMENT SQ *SQ *FRESH PRINTS OIL60202253.17$ 3/21/201962210 PRINTINGMSYEPPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKIIL602011.10$ 3/21/201962490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKIIL6020141.00$ 3/21/201962490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT SHELL OIL 57444936207IL6062618.73$ 3/25/201962490 OTHER PROGRAM COSTSANTIFREEZE FOR OUTREACH VEHICLEPUBLIC WORKS AGENCY OFFICE DEPOT #510IL6020139.99$ 3/1/201965095 OFFICE SUPPLIESSUPPLIESPUBLIC WORKS AGENCY THE HOME DEPOT #1902IL60202146.58$ 3/15/201965055 MATERIALS TO MAINTAIN IMPROVEMENTSPAINT SUPPLIES, BRUSHES, CLEAN UP TOWELSPUBLIC WORKS AGENCY INTERSTATE ALL BATTERYIL60047382.37$ 3/19/201965055 MATERIALS TO MAINTAIN 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2/27/201962199 PRK MAINTENANCE & FURNITUR REPLACEBENCH PROJECT HARDWAREPUBLIC WORKS/SERVICE THE HOME DEPOT #8598IL6065915.05$ 2/27/201962199 PRK MAINTENANCE & FURNITUR REPLACEBENCH PROJECT HARDWAREPUBLIC WORKS/SERVICE LAWSON PRODUCTSIL6063175.10$ 2/28/201962199 PRK MAINTENANCE & FURNITUR REPLACEHARDWARE STOCK SHOP BOLTS/NUTSPUBLIC WORKS/SERVICE CONNEXION - EVANSTONIL60202825.20$ 2/28/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALTRAFFIC SIGNAL BULBSPUBLIC WORKS/SERVICE CONNEXION - EVANSTONIL602021,000.00$ 2/28/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALTRAFFIC SIGNAL BULBSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020258.97$ 3/1/201962199 PRK MAINTENANCE & FURNITUR REPLACEHARDWARE STOCK SHOP WOOD SCREWS/THREAD LOCK, STORAGEPUBLIC WORKS/SERVICE RAINBOW TREECARE SCIENMN 55343135.00$ 3/1/201962295 TRAINING & TRAVELELM INJECTION SEMINARPUBLIC WORKS/SERVICE USPS PO 1626220204IL6020113.70$ 3/1/201962360 MEMBERSHIP DUESANNUAL MEMBERSHIPMay 13, 2019Page 9 of 1193 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/SERVICE CONNEXION - EVANSTONIL602021,086.42$ 3/1/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALLED STREET LIGHT BULBSPUBLIC WORKS/SERVICE CONNEXION - EVANSTONIL602021,086.42$ 3/1/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALLED STREET LIGHT BULBSPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL6020289.64$ 3/1/201965085 MINOR EQUIP & TOOLSBROOMS FOR VEHICLESPUBLIC WORKS/SERVICE CRANEDEPOT.COMIL606471,349.00$ 3/1/201965550 AUTOMOTIVE EQUIPMENTCRANE LIFTPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL60202599.00$ 3/4/201965625 FURNITURES AND FIXTURESTOOL SHEDPUBLIC WORKS/SERVICE WORK AREA PROTECTION AIL601741,220.00$ 3/5/201965090 SAFETY EQUIPMENTSAFETY DRIVING CONESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020225.75$ 3/6/201962199 PRK MAINTENANCE & FURNITUR REPLACETHREAD LOCK/PAINT BENCH PROJECTPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020219.65$ 3/6/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALMETAL STRUT CHANNELPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020279.00$ 3/6/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP TOOL GRINDERPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL6020166.48$ 3/7/201965095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PRIL60185564.50$ 3/7/201965115 TRAFFIC CONTROL SUPPLIESSTREET NAME LETTERS AND SHEETINGPUBLIC WORKS/SERVICE INT*IN *THE MULCH CENTIL60015500.00$ 3/8/201962199 PRK MAINTENANCE & FURNITUR REPLACEPLAYGROUND MULCHPUBLIC WORKS/SERVICE PAYPAL *AMERICANSWICA 95131674.10$ 3/8/201962199 PRK MAINTENANCE & FURNITUR REPLACESWING CHAINPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL60202161.93$ 3/8/201965085 MINOR EQUIP & TOOLSTOOLS AND SUPPLIESPUBLIC WORKS/SERVICE LAWSON PRODUCTSIL60631381.72$ 3/11/201962199 PRK MAINTENANCE & FURNITUR REPLACESHOP HARDWARE STOCK MASON, SHEET AND WOOD SCREWSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020239.94$ 3/13/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSIMPLE GREEN FOR KROMERPUBLIC WORKS/SERVICE JT INDUSTRIES 00 OF 00IL60193265.77$ 3/13/201965115 TRAFFIC CONTROL SUPPLIESLAG SHIELDS AND LAG BOLTSPUBLIC WORKS/SERVICE JEWEL-OSCOIL 60202 10.23$ 3/14/201965085 MINOR EQUIP & TOOLSDISTILLED WATER FOR BATTERIES IN MESSAGE BOARDSPUBLIC WORKS/SERVICE EVANSTON LUMBERIL60202391.80$ 3/15/201962199 PRK MAINTENANCE & FURNITUR REPLACETWIGGS PARK BENCHESPUBLIC WORKS/SERVICE ARBOR DAY FOUNDATIONNE 6850820.00$ 3/15/201962315 POSTAGECERTIFIED MAILPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL60202155.64$ 3/15/201962415 RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTSCLEAR RECYCLING BAGS FOR COLLECTIVE RESOURCE - PLASTIC FILM COLLECTIONPUBLIC WORKS/SERVICE CONNEXION - EVANSTONIL602021,191.96$ 3/15/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALMETAL HALIDE STREET LIGHT BULBSPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA 303398.07$ 3/15/201965085 MINOR EQUIP & TOOLSSHOP TOOLS IMPACT BITSPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA 3033953.23$ 3/15/201965085 MINOR EQUIP & TOOLSSHOP TOOLS IMPACT DRIVERPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020235.48$ 3/15/201965085 MINOR EQUIP & TOOLSBALL FIELD - EXT CORD REELSPUBLIC WORKS/SERVICE PRUNER WAREHOUSECA 9455878.96$ 3/15/201965085 MINOR EQUIP & TOOLSSHARPENING STONES FOR PRUNERSPUBLIC WORKS/SERVICE KROMER CO. 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WORKS/SERVICE CONSERV FS INCIL600981,372.05$ 3/21/201965005 AGRI/BOTANICAL SUPPLIESFERTILIZER/SEEDPUBLIC WORKS/SERVICE LAWSON PRODUCTSIL60631318.97$ 3/21/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP STOCK SOLVENTS, DRILL BITSPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PRIL60185310.80$ 3/22/201965115 TRAFFIC CONTROL SUPPLIESNO DUMPING SIGNSPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL60077359.99$ 3/22/201965550 AUTOMOTIVE EQUIPMENTHEDGE TRIMMERPUBLIC WORKS/SERVICE EVANSTON LUMBERIL6020268.00$ 3/25/201962199 PRK MAINTENANCE & FURNITUR REPLACETWIGGS BENCHESPUBLIC WORKS/WTR PROD ILLINOIS AWWAIL6017474.00$ 2/26/201962295 TRAINING & TRAVELISAWWA SEMINAR: UTILITY MATH REFRESHER FOR CURTIS EVANS.PUBLIC WORKS/WTR PROD IDPH ONLINE RENEWALIL62761153.38$ 2/26/201962295 TRAINING & TRAVELLICENSED PLUMBERS RENEWAL FEE FOR TONY NAMOVICZ.PUBLIC WORKS/WTR PROD ALTORFER INC.IA52404505.40$ 2/27/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALIGNITION PARTS FOR #3, #4, AND #6 HIGH LIFT PUMP ENGINES.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL60126175.82$ 2/27/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALROD AND REAMER FOR #3 HIGH LIFT PUMP DISC VALVE.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 389.40$ 2/27/201965085 MINOR EQUIP & TOOLSPLASMA TORCH GUIDE, AND FLAT WASHERS.PUBLIC WORKS/WTR PROD UPS*1ZK5BT720307286035GA 3032811.66$ 2/28/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSHIPPING TO RETURN HFS PUMP.PUBLIC WORKS/WTR PROD UPS*1ZK5BT720307804822GA 3032831.38$ 2/28/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSHIPPING TO RETURN HFS PUMP.PUBLIC WORKS/WTR PROD UPS*2981R46ENF9GA 303285.80$ 2/28/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSHIPPING TO RETURN HFS PUMPPUBLIC WORKS/WTR PROD ISI VERIFICATIONDC 200052,000.00$ 2/28/201965515 OTHER IMPROVEMENTSREGISTRATION FOR THE CLEARWELL 9 PROJECT.PUBLIC WORKS/WTR PROD TOMAR ELECTRONICS INCAZ 85233528.34$ 2/28/201965515 OTHER IMPROVEMENTSMILBURN GATE OPTICON RECEIVER.PUBLIC WORKS/WTR PROD TEC 101IL 60438 399.98$ 2/28/201965702 WATER GENERAL PLANTSERVICE BUILDING ROOFTOP FURNACE REPAIR PARTS.PUBLIC WORKS/WTR PROD PIRTEK OHAREIL60007114.61$ 3/1/201962245 OTHER EQ MAINTPARTS FOR BRINE TRUCK.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL6017436.00$ 3/1/201962295 TRAINING & TRAVELISAWWA SEMINAR: CYBERSECURITY AWARENESS-WATER & SEWER UTILITIES-1, FOR DAVID OSHANA.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL6017436.00$ 3/1/201962295 TRAINING & TRAVELISAWWA SEMINAR: CYBERSECURITY AWARENESS-WATER & SEWER UTILITIES-2, FOR DAVID OSHANA.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL6017474.00$ 3/1/201962295 TRAINING & TRAVELISAWWA SEMINAR: UTILITY MATH REFRESHER, FOR DAVID OSHANA.PUBLIC WORKS/WTR PROD FULLIFE SAFETY CENTEIL60172189.99$ 3/1/201965020 CLOTHINGSTEEL TOED HIP BOOTS.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902IL602027.34$ 3/1/201965035 PETROLEUM PRODUCTSSALT FOR WATER SOFTENER FOR BOILER TREATMENT.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 215.07$ 3/1/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALWIRE MARKER KIT AND EXTRA CARTRIDGE.PUBLIC WORKS/WTR PROD USA BLUE BOOKIL6008551.01$ 3/1/201965075 MEDICAL & LAB SUPPLIESCONDUCTIVITY STD.PUBLIC WORKS/WTR PROD ALLFUSES COMIN 4607451.60$ 3/1/201965515 OTHER IMPROVEMENTSREPLACEMENT FUSES FOR STOCK.PUBLIC WORKS/WTR PROD LEMOI ACE HARDWAREIL60201689.97$ 3/1/201965702 WATER GENERAL PLANTCORDLESS HAMMER DRILL, CORDLESS IMPACT WRENCH, AND BATTERY.PUBLIC WORKS/WTR PROD JAMECO/JIMPAK ELECTRONCA 9400231.57$ 3/4/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALWALL BATTERY CHARGERS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008999.00$ 3/4/201965085 MINOR EQUIP & TOOLSCORDLESS SCREW GUN.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL6017474.00$ 3/5/201962295 TRAINING & TRAVELREGISTRATION FOR ISAWWA SEMINAR: SOURCE WATER SUMMIT.PUBLIC WORKS/WTR PROD SIUE EMARKETIL6202625.00$ 3/5/201962295 TRAINING & TRAVELCROSS CONNECTION CONTROL DEVICE INSPECTION RENEWAL FEE FOR TONY NAMOVICZ.PUBLIC WORKS/WTR PROD SIUE EMARKETIL6202625.00$ 3/5/201962295 TRAINING & TRAVELRPZ CERTIFICATION RENEWAL.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 3314477.90$ 3/5/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSCALE.PUBLIC WORKS/WTR PROD FORD DISTRIBUTINGOH 43228442.80$ 3/5/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSNOW REMOVAL BRUSHES.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 127.00$ 3/5/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HANDLER FILTERS.PUBLIC WORKS/WTR PROD CROWN TROPHY 54IL6007627.55$ 3/5/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALPLAQUE FOR UTILITIES COMMISSION.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 68.76$ 3/5/201965085 MINOR EQUIP & TOOLSDRILL BATTERY ADAPTERS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 605.71$ 3/6/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALPLASMA TORCH CONSUMABLES.PUBLIC WORKS/WTR PROD IL FIRE MARSHAL FEEIL62703214.73$ 3/7/201962245 OTHER EQ MAINTANNUAL BOILER INSPECTIONS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008942.64$ 3/7/201965085 MINOR EQUIP & TOOLSCHISEL HOLDER.May 13, 2019Page 10 of 1194 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/WTR PROD ZORO TOOLS INCIL60089476.00$ 3/7/201965085 MINOR EQUIP & TOOLSWELDING ROD OVEN.PUBLIC WORKS/WTR PROD SQU*SQ *BENNISON S BAKIL6020117.38$ 3/8/201965025 FOODTWO COFFEE CAKES FOR MEETING WITH THE WHOLESALE WATER CUSTOMERS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 66.12$ 3/8/201965035 PETROLEUM PRODUCTSOIL FOR VACUUM PUMP ENGINES.PUBLIC WORKS/WTR PROD KENT INDUSTRIES INCNJ 07822112.74$ 3/8/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALMOTOR STARTER CONTACTOR.PUBLIC WORKS/WTR PROD HACH COMPANYCO 805381,882.10$ 3/8/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALCALIBRATION STANDARDS.PUBLIC WORKS/WTR PROD ENVIRONMENTAL RESOURCECO 80403164.52$ 3/8/201965075 MEDICAL & LAB SUPPLIESCHLORINE STD (2).PUBLIC WORKS/WTR PROD TOOLFETCHNY 10523 517.05$ 3/8/201965085 MINOR EQUIP & TOOLSBAG LIFTER.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL60126123.15$ 3/8/201965702 WATER GENERAL PLANTSSP MCC PROJECT SCADA PANEL PARTS.PUBLIC WORKS/WTR PROD BRADY WORLDWIDE INC.WI 5322372.03$ 3/11/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALWIRE LABELS.PUBLIC WORKS/WTR PROD TFS*FISHER SCI CHIIL601331,471.60$ 3/11/201965075 MEDICAL & LAB SUPPLIESMEMBRANE FILTERS.PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-696NY 1000170.90$ 3/12/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALCOMPUTER MICE.PUBLIC WORKS/WTR PROD 1000BULBS.COMTX 75041122.28$ 3/12/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALLED LIGHT BULBS.PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-696NY 100011,384.50$ 3/12/201965702 WATER GENERAL PLANTPTZ CAMERA.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 282.72$ 3/13/201965055 MATERIALS TO MAINTAIN IMPROVEMENTSYARD HYDRANTS FOR EGGLESTON PARK.PUBLIC WORKS/WTR PROD PTOUCHDIRECT.COMME 0441284.80$ 3/13/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALLABEL REFILLS.PUBLIC WORKS/WTR PROD VWR INTERNATIONAL INCPA 19087129.54$ 3/13/201965075 MEDICAL & LAB SUPPLIESDPD REAGENT CHLORINE SWIFT TESTER (2).PUBLIC WORKS/WTR PROD INT*IN *ICL CALIBRATIOFL 34994151.61$ 3/13/201965075 MEDICAL & LAB SUPPLIESMRT CALIBRATION.PUBLIC WORKS/WTR PROD TFS*FISHER SCI CHIIL60133152.15$ 3/13/201965075 MEDICAL & LAB SUPPLIESPH7, FILTERS FOR TSS.PUBLIC WORKS/WTR PROD CORE & MAIN LP 482IL600441,440.00$ 3/14/201965055 MATERIALS TO MAINTAIN IMPROVEMENTS1" COPPER TUBING.PUBLIC WORKS/WTR PROD DKC*DIGI KEY CORPMN 5670171.84$ 3/14/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSE HOLDERS.PUBLIC WORKS/WTR PROD VWR INTERNATIONAL INCPA 1908753.28$ 3/14/201965075 MEDICAL & LAB SUPPLIESREAGENT ALCOHOL.PUBLIC WORKS/WTR PROD BRISTOL HOSE AND FITTIIL60164595.22$ 3/15/201962245 OTHER EQ MAINTHYDRAULIC FITTINGS FOR BORING MACHINE.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL6017436.00$ 3/15/201962295 TRAINING & TRAVELISAWWA SEMINAR: HANDS ON WATER QUALITY LAB TESTING FOR JIM MURZYN.PUBLIC WORKS/WTR PROD SIUE EMARKETIL6202625.00$ 3/15/201962295 TRAINING & TRAVELCROSS CONNECTION CONTROL DEVICE LICENSE RENEWAL.PUBLIC WORKS/WTR PROD PEAK TRADING CORPORATINY 1247744.56$ 3/15/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALLIFTING EYE.PUBLIC WORKS/WTR PROD ALLFUSES COMIN 4607488.00$ 3/15/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSES.PUBLIC WORKS/WTR PROD MONICALS PIZZAIL6271118.53$ 3/18/201965025 FOODDINNER AT WATERCON2019 IN SPRINGFIELD, IL.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL600899.20$ 3/18/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL COVERS.PUBLIC WORKS/WTR PROD GORDON ELECTRIC SUPPLYIL6090188.40$ 3/18/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL FITTINGS.PUBLIC WORKS/WTR PROD CONNEXIONIL 60089 221.70$ 3/18/201965702 WATER GENERAL PLANTELECTRICAL FITTINGS FOR CW 9 TEMP POWER.PUBLIC WORKS/WTR PROD ARBY S 5463IL 62703 7.38$ 3/19/201965025 FOODLUNCH AT WATERCON2019 IN SPRINGFIELD, IL.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COMGA 30040160.50$ 3/19/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSELECTOR SWITCHES AND PUSH BUTTONS FOR THE SOUTH STANDPIPE UPGRADE.PUBLIC WORKS/WTR PROD STAYBRIDGE SUITESIL62707117.52$ 3/20/201962295 TRAINING & TRAVELHOTEL STAY FOR WATERCON2019 IN SPRINGFIELD, IL.PUBLIC WORKS/WTR PROD VOLLMAR CLY PRODUCTS CIL60646242.00$ 3/20/201965055 MATERIALS TO MAINTAIN IMPROVEMENTSPRECAST CONCRETE STRUCTURE.PUBLIC WORKS/WTR PROD SUPERBREAKERSNY 10016296.93$ 3/20/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOAT SWITCH.PUBLIC WORKS/WTR PROD MOTION INDUSTRIES IL33IL600902,427.57$ 3/20/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALSLOW MIX BEARINGS.PUBLIC WORKS/WTR PROD EREPLACEMENTPARTS.COMFL 3423828.25$ 3/20/201965085 MINOR EQUIP & TOOLSSANDER BACKER PAD.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 182.72$ 3/20/201965085 MINOR EQUIP & TOOLSBAND SAW BLADES.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008945.18$ 3/20/201965085 MINOR EQUIP & TOOLSHEX BIT TOOLS.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703126.56$ 3/21/201962295 TRAINING & TRAVELHOTEL STAY FOR WATERCON2019 IN SPRINGFIELD, IL.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL60007357.24$ 3/21/201965055 MATERIALS TO MAINTAIN IMPROVEMENTS1" CTS X 3/4" MIP BRASS FITTINGS.PUBLIC WORKS/WTR PROD TFS*FISHER SCI CHIIL60133(1,029.80)$ 3/21/201965075 MEDICAL & LAB SUPPLIESCREDIT FOR RETURNED MEMBRANE FILTER.PUBLIC WORKS/WTR PROD ELMERS WATERSPORTS INCIL602022,008.90$ 3/22/201962230 IMPROVEMENT MAINT SERVICEDIVE GEAR INSPECTION, TESTING AND REPAIR.PUBLIC WORKS/WTR PROD LAZ PARKING 600144IL606428.00$ 3/22/201962295 TRAINING & TRAVELPARKING TO ATTEND CURRENT'S WORLD WATER DAY SYMPOSIUM.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703379.68$ 3/22/201962295 TRAINING & TRAVELHOTEL LODGING FOR WATERCON2019 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703253.12$ 3/22/201962295 TRAINING & TRAVELHOTEL STAY FOR WATERCON2019 IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703126.56$ 3/22/201962295 TRAINING & TRAVELONE NIGHT HOTEL STAY FOR WATERCON2019 FOR DENNIS BARCELONA.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703379.68$ 3/22/201962295 TRAINING & TRAVELTHREE NIGHT HOTEL STAY FOR WATERCON2019 FOR CHRIS DEFER.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703379.68$ 3/22/201962295 TRAINING & TRAVELTHREE NIGHT HOTEL STAY FOR WATERCON2019 FOR JAY HENDERSON JR.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703379.68$ 3/22/201962295 TRAINING & TRAVELTHREE NIGHT HOTEL STAY FOR WATERCON2019 FOR TIM BARTUS.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703379.68$ 3/22/201962295 TRAINING & TRAVELTHREE NIGHTS HOTEL STAY FOR WATERCON2019 FOR REID CARNAHAN.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703253.12$ 3/22/201962295 TRAINING & TRAVELTWO NIGHTS HOTEL STAY FOR WATERCON2019 FOR NIONG ALONZO.PUBLIC WORKS/WTR PROD HOLIDAY INN EXPRESS SPIL62703379.68$ 3/22/201962295 TRAINING & TRAVELWATERCON2019 CONFERENCE LODGING.PUBLIC WORKS/WTR PRODZORO TOOLS INCIL60089118.89$ 3/25/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALPADLOCKS WITH BEST CORES.ALL OTHER MARCH 2019 TOTAL180,292.86$ SUMMARY:LOCAL EVANSTON SPEND (275 transactions)39,003.83$ ALL OTHER NON-EVANSTON (491 transactions)141,289.03$ 180,292.86$ May 13, 2019Page 11 of 1195 of 419 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: Amazon Credit Card Activity - BMO Date: May 9, 2019, 2019 Recommended Action: Staff recommends approval of the City of Evanston ’s BMO Amazon Credit Card Activity for the period ending March 26, 2019. Summary: Amazon Credit Card Activity – Period Ending March 26, 2019 BMO $ 5,840.41 Attachments: Amazon March Credit Card Transactions For City Council Meeting of May 13, 2019 Item A3 Business of the City by Motion: Amazon Credit Card Activity For Action Memorandum 96 of 419 BMO Credit Card Statement for the Period ending March 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT AMAZON.COM*MI76U4PT2 WA 9810921.98$ 2/26/201965090 SAFETY EQUIPMENTSAFETY SHIRTADMIN SVCS/FAC MGMT AMZN MKTP US*MI61W9DZ1 WA 98109101.17$ 2/28/201965090 SAFETY EQUIPMENTPDHQ SUPPLIESADMIN SVCS/INFO SYS AMZN MKTP US*MI96I82Z1 WA 9810960.55$ 3/1/201962250 COMPUTER EQUIPMENT MAINTCABLES TICKET# 25707ADMIN SVCS/INFO SYS AMAZON.COM*MI8QN4HL2 WA 9810948.99$ 3/4/201965555 PERSONAL COMPUTER EQ25775 MEMORY FOR PDADMIN SVCS/INFO SYS AMZN MKTP US*MI8563HV2 WA 98109127.75$ 3/4/201965555 PERSONAL COMPUTER EQCABLES AND SUPPLIES TICKET# 25705ADMIN SVCS/INFO SYS AMZN MKTP US*MI8MX8UM1 WA 9810995.52$ 3/4/201962250 COMPUTER EQUIPMENT MAINTCABLES TICKET# 25780ADMIN SVCS/INFO SYS AMAZON.COM*MI58R5UT1 WA 98109658.00$ 3/5/201965045 LICENSING AND REGULATORY SUPPLIESTWO ASUS CHROMEBOOKS FOR HEALTH AND HUMAN SERVICES TICKET# 25642ADMIN SVCS/INFO SYS AMZN MKTP US*MI0XT8710 WA 9810969.99$ 3/5/201965555 PERSONAL COMPUTER EQCABLES AND SUPPLIES TICKET# 25705ADMIN SVCS/INFO SYS AMZN MKTP US*MI5OZ4IB1 WA 9810916.45$ 3/5/201962250 COMPUTER EQUIPMENT MAINTCOMPRESSED AIR DUSTER CANS TICKET# 25707ADMIN SVCS/INFO SYS AMAZON.COM*MI4FA3KE2 WA 98109119.98$ 3/11/201962250 COMPUTER EQUIPMENT MAINTIPAD KEYBOARD AND CASE FOR ALD. FISKE TICKET# 25833ADMIN SVCS/INFO SYS AMZN MKTP US*MI65R17L2 WA 981091,085.74$ 3/11/201964510 TELECOMMUNICATIONS EQUIPMENT MAINTENANCECISCO PHONES - REPLENISH INVENTORYADMIN SVCS/INFO SYS AMZN MKTP USWA 98109(49.99)$ 3/12/201962250 COMPUTER EQUIPMENT MAINTCREDIT FOR RETURNED ITEM TICKET 25833ADMIN SVCS/INFO SYS AMAZON.COM*MI6CL2U92 WA 98109160.00$ 3/13/201962250 COMPUTER EQUIPMENT MAINT25956 LIBRARY2ND FLOOR APC UPSADMIN SVCS/INFO SYS AMZN MKTP US*MI2LT5IX2 WA 981091,437.00$ 3/14/201965555 PERSONAL COMPUTER EQCRADLEPOINT 4G ROUTERS - OUTDOOR CAMERA NODES - JAMES PARKADMIN SVCS/INFO SYS AMAZON.COM*MW2RP7N90 WA 98109249.00$ 3/15/201965555 PERSONAL COMPUTER EQCMO REPLACEMENT PRINTER TICKET# 24409ADMIN SVCS/INFO SYS AMZN MKTP US*MI3FT7Y32 WA 9810947.96$ 3/15/201962250 COMPUTER EQUIPMENT MAINTMOBILE CABLES AND CHARGERS TICKET 25719ADMIN SVCS/INFO SYS AMZN MKTP US*MW2ZN5TE1 WA 9810946.94$ 3/15/201962250 COMPUTER EQUIPMENT MAINTMOBILE CABLES AND CHARGERS TICKET 25719ADMIN SVCS/INFO SYS AMZN MKTP US*MW28V5OR2 WA 98109172.42$ 3/18/201962250 COMPUTER EQUIPMENT MAINTDIN RAILS - OUTDOOR CAMERA NODES - JAMES PARKADMIN SVCS/INFO SYS AMZN MKTP US*MW6AT3F12 WA 98109442.62$ 3/19/201965555 PERSONAL COMPUTER EQRUGGED EXTERNAL USB HARD DRIVES - CAMERA NODES - JAMES PARKADMIN SVCS/INFO SYS AMZN MKTP US*MI0CS1LU0 WA 98109129.98$ 3/20/201965555 PERSONAL COMPUTER EQOUTDOOR RATED CAT5E CABLING - JAMES PARKADMIN SVCS/INFO SYS AMAZON.COM*MW7933NV2 WA 98109188.00$ 3/22/201962250 COMPUTER EQUIPMENT MAINTIPAD PENCILS TICKET# 26128CMO/CITY CLERKAMZN MKTP US*MW4J66A61 WA 9810953.94$ 3/18/201965175 ELECTION SUPPLIESPURCHASE OF MATERIAL FOR EARLY VOTING DISPLAYPOLICE DEPARTMENT AMZN MKTP US*MW6WM8LP1 WA 9810989.95$ 3/12/201965090 SAFETY EQUIPMENTPATROL GEAR BAGSPRCS/CHAND NEWB CNTR AMZN MKTP US*MI1X80RX0 WA 9810976.13$ 3/8/201965085 MINOR EQUIP & TOOLSOUTDOOR LOCKING DISPLAY CASESPRCS/CHAND NEWB CNTR AMZN MKTP US*MW2M48N10 WA 98109152.26$ 3/15/201965085 MINOR EQUIP & TOOLSOUTDOOR LOCKING DISPLAY CASESPRCS/CHAND NEWB CNTR AMAZON.COM*MW63V00Y0 WA 98109238.08$ 3/22/201965085 MINOR EQUIP & TOOLSOUTDOOR LOCKING DISPLAY CASESAMAZON MARCH 2019 TOTAL5,840.41$ May 13, 2019Page 1 of 197 of 419 For City Council meeting of May 13, 2019 Item A4 Business of the City by Motion: Special Event – Vintage Garage Sale For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Parks, Recreation and Community Services Director Subject: Special Event: Vintage Garage Chicago – Evanston Edition Date: May 13, 2019 Recommended Action: Staff recommends approval of a License Agreement with the City of Evanston and Vintage Promotions LLC for the use of the 5th floor level of the Maple Avenue Self- Parking Garage on Sunday, May 19, July 21 and September 15, 2019 from 10 a.m. to 5 p.m., contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Funding Source: Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. Livability Benefits: Health and Safety: Promote health, active lifestyles Equity and Empowerment: Support quality human service programs Summary: Melissa and Jim Sands of Vintage Promotions LLC, is proposing to have a Vintage Garage sale featuring 50 to 75 vendors selling all vintage items. Items such as vintage fashion - clothing, accessories and jewelry, vintage furniture, home decor, antiques, vinyl records, memorabilia, nostalgia and pop culture. According to the vendor, there is no junk, no sharpies, socks or household “garage sale” type items, only vintage items 25 years or older with demand. On May 1, 2019 the Special Events Committee met with Melissa, Jim and Downtown Evanston Executive Director Annie Coakley, to discuss logistics for the proposed event and recommends approval. Staff will be responsible for ensuring that all of the necessary information is submitted and requirements are met before event coordinators Memorandum 98 of 419 can receive a special event permit for their event. ------------------------------------------------------------------------------------- Attachments: License Agreement Event Application 99 of 419 100 of 419 101 of 419 102 of 419 103 of 419 104 of 419 105 of 419 106 of 419 107 of 419 108 of 419 For City Council meeting of May 13, 2019 Item A5 Business of the City by Motion: Summer Bus Transportation Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Director, Parks, Recreation & Community Services Karen Hawk, Assistant Director, Parks, Recreation & Community Services Subject: Contract Award for Parks, Recreation and Community Services Department 2019 Summer Bus Transportation (Bid #19-08) Date: May 13, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076), in an amount not to exceed $23,525 for the Parks, Recreation and Community Services Department 2019 Summer Bus Transportation bid. Compass Transportation was the lowest responsive bidder, with a base bid of $19,525 and a $50.00 per hour cost for any additional trips that may be necessary. Funding Source: An allocation for transportation funding is budgeted in the following Business Units: Facility/Program Business Unit Total 2018 Budget Allocation Available Fund Balance Projected Expense Chandler Community Center 100.30.3035.62507 $30,450 $25,910 $4,300 Fleetwood-Jourdain Center 100.30.3040.62507 $20,500 $19,713 $6,450 Robert Crown Ice Center 100.30.3095.62507 100.30.3030.62507 $28,750 $25,890 $5,850 Ecology Camp 100.30.3610.62507 $24,000 $20,860 $1,575 Arts Programs 100.30.3720.62507 $4,000 $3,640 $1,350 Memorandum 109 of 419 Livability Benefit: Economy and Jobs: Expand job opportunities. Support Vibrant, Connected and Diverse Culture: Provide quality education form cradle to career. Summary Bid 19-08: Parks Recreation and Community Services Department operates a number of camp programs, in which enrolled participants take field trips to a variety of locations in Evanston and other Chicago/Suburban attractions. The following are examples of the transportation destinations: Evanston beaches, ETHS, Evanston Public Library, Chicago Theatre, Classic Bowl, Lincoln Park Zoo and various theme parks. There are approximately fifty-two trips for which contracted vendor transportation is needed. Transportation for the other one hundred and forty-two summer trips will be provided by our four city owned buses. Four companies submitted bids for the 2019 summer bus transportation. Bids were directly sent to seven potential respondents including one Evanston vendor and advertised on Demand Star. Compass Transportation submitted the lowest base bid of $19,525 for fifty-two trips. In addition to the base bid, vendors were asked to submit a rate for additional trips, should one of the city’s buses not be available. Staff recommends adding a $4,000 contingency amount for additional trips to the base bid in the event of added trips or mechanical failure on one of the city owned buses. Below is the bid summary: Name of Company Base Bid Amount First Student 1717 Park Street Naperville, IL 60563 $21,658 *($52.00 per hr.) Compass Transportation 7508 St. Louis Avenue Skokie, IL 60076 $19,525 *($50.00 per hr) Zum Services, Inc. 275 Shoreline Dive, Suite 300 Redwood, CA 94065 $35,667.50 Positive Connections/Student Transportation of America 1532 Emerson Street Evanston, IL 60201 $22,892 *($54.00 per hr.) *Pricing rate for additional trips, should they be necessary. 110 of 419 Compass Transportation provides transportation for a number of Northshore school districts and Park Districts. Compass Transportation provided summer bus service for PRCS camps in 2017. During that time the transportation provided was always safe, on time, they addressed any issues that arose immediately and their customer service was outstanding. Attachment: Agreement with Compass Transportation List of bus trips 111 of 419 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for PRCS Summer Transportation (“the Project”) BID Number: 19-08 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this14th day of May, 2019, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Compass Transportation, with offices located at 7508 St. Louis Ave, Skokie, IL 60076, (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $23,525. I. COMMENCEMENT DATE Consultant shall commence the Services on June 1, 2019 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by August 30, 2019. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – 112 of 419 Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Bid No. #19-08 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If 113 of 419 the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. 114 of 419 D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with 115 of 419 interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such 116 of 419 companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. 117 of 419 Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may 118 of 419 be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY 119 of 419 In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, 120 of 419 the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. 121 of 419 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _______________________ 122 of 419 123 of 419 124 of 419 For City Council meeting of May 13, 2019 Item A6 Business of the City by Motion: Play-Well TEKnologies Contract For Action To: Honorable Mayor and Members of the City Council Chair and Members of Administration & Public Works Committee From: Lawrence C. Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director, Parks, Recreation & Community Services Subject: Approval of Sole Source Contract with Play-Well TEKnologies Date: May 13, 2019 Recommended Action: Staff recommends that City Council authorizes a sole source agreement with Play-Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960) through 2019 for instruction of youth engineering LEGO camps. Funding Source: Revenue from program registrations are deposited into the General Fund Account, Chandler-Newberger Center Business Unit 100.30.3035.53565 Instructional expenses are paid from Chandler-Newberger Business Unit 100.30.3035.62505 which has a $125,900 budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected: Program Vendor Revenue City Revenue Camps and Classes $25 p/3-hr day/p child $11.40 p/3-hr day/per child For 2019, staff is projecting $31,840 in revenues and $20,000 in expenses. Livability Benefits: Education, Arts and Community: Provide quality education from cradle to career. Summary: Play-Well TEKnologies has been the vendor providing instruction at camps for engineering based LEGO instruction since 2012. LEGO camps are held during spring and summer school breaks, and are held for children ages 5-12 years. The curriculum taught by Play-Well TEKnologies allows participants to walk away understanding the fundamental principles of engineering and physics. The curriculum is designed to boost Memorandum 125 of 419 Page 2 of 2 participant’s confidence, creativity and encourages collaboration; they have a substantial investment in growing the program. Play-Well TEKnologies receive $25 per student, per day for a 3-hour program from participant fees at the resident rate, and all program expenses are covered by fees collected. The curriculum taught by the Play-Well staff is designed specifically toward the department’s program offerings, including adjusting the programs to the type of camp that is being offered. Additionally, Play-Well provides all necessary equipment for the program. In 2018, there were 155 registered participants for the program. Below is a breakdown of the program fees charged for the camp session: Length of camp Resident Fee Non-Resident Fee 5 days $199 $249 4 days $159 $199 Staff projects total 2019 expenditure payments to Play-Well TEKnologies at $20,000 and revenues of $31,840, based on anticipated participation. In 2018, they were paid $19,375 for instruction and revenues reached $29,877 for a net of $10,502. Play-Well TEKnologies has done excellent work in providing instruction. Additionally, this program curriculum is engineering and part of the department’s Science/Technology/Engineering/Math programming initiative. Attachments: Agreement Certificate of Insurance 126 of 419 1 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for LEGO Camps for the City of Evanston THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 20the day of February, 2019, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Play-Well TEKnologies with offices located at, 224 Greenfield Ave., Ste B., San Anselmo, CA 94960 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this agreement. I. COMMENCEMENT DATE Consultant shall commence the Services on June 1, 2019 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by December 31, 2019. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS The City of Evanston, Parks, Recreation & Community Services Department agrees to pay the contractor $26 p/student p/day p/3-hour camp program (residents and non- residents) for instruction of LEGO Camps. Payment will be made without local, state, or federal tax deductions. Payment for services (i.e. program, administration and instruction) shall be made upon submittal of invoices by Contractor and acceptance by the owners. 127 of 419 2 IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are instructing LEGO camps and providing LEGO’s for the program. V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. 128 of 419 3 All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. 129 of 419 4 Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s 130 of 419 5 subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability 131 of 419 6 insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request 132 of 419 7 and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statues, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statues, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. 133 of 419 8 P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: 134 of 419 9 A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. 135 of 419 10 D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. 136 of 419 11 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: _______________________ FEIN Number: _______________ Date: _____________________ Date: _______________________ 137 of 419 09/12/2018 McNamara Insurance Services, Inc. 1050 Northgate Drive, Ste 515 San Rafael CA 94903 Kent Schaum (415) 457-7856 (415) 457-7698 Kent@4apolicy.com Tim Bowen, DBA: Play-Well TEKnologies 224 Greenfield Ave. Ste B San Anselmo CA 94960 Philadelphia Insurance Companies 18058 Property & Casualty Ins. Co. Of Hartford 30147 CL1891202763 A Y PHPK1880017 10/01/2018 10/01/2019 1,000,000 1,000,000 5,000 1,000,000 2,000,000 2,000,000 Professional Liability 1,000,000 A PHUB646976 10/01/2018 10/01/2019 5,000,000 5,000,000 B 57WECKZ9403 10/01/2018 10/01/2019 1,000,000 1,000,000 1,000,000 A Abuse/Molestation PHPK1880017 10/01/2018 10/01/2019 EACH INCIDENT 1,000,000 AGGREGATE 2,000,000 Those usual to the Insured's Operations. Certificate Holder is an Additional Insured per the General Liability Deluxe Endorsement: Human Services PI-GLD-HS attached to this policy. The City of Evanston 2100 RIDGE AVE EVANSTON IL 60201 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 138 of 419 For City Council Meeting of May 13, 2019 Item A7 Business of the City by Motion: Arbotect Fungicide Purchase For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David D. Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Coordinator Subject: Purchase of Arbotect Fungicide Date: April 23, 2019 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a purchase order for the sole source purchase of 94 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) for a total purchase amount of $39,072.04. This vendor has the sole license from the European manufacturer, Syngenta, to distribute Arbotect in the United States. Funding Source: Funding for this purchase is from the General Fund (Account 100.40.4320.62496), which has a 2019 budget of $38,000, and a current balance of $31,460. The remaining funds for this purchase will come from Account 100.40.4320.62385, which has a 2019 budget of $75,000, and a current balance of $69,137. Summary: In order to carry out the Elm Tree Injection Program for 2019, Forestry staff plans to inject approximately 176 public elms citywide that were previously injected in 2016. In order to complete these injections, we must purchase 94 gallons of Arbotect fungicide. Forestry staff has confirmed this order and will accept delivery once the purchase has been approved. The quote for this year represents a 6.2% increase over what the City paid in 2018. The vendor attributes this larger than normal increase in price to a combination of tariffs on the raw materials used to formulate the product and an increase in shipping costs from Europe. Forestry staff is currently scheduled to begin injecting the elms during the first week of June, but the actual start time is weather dependent. Attachments: Quote from Rainbow Treecare Scientific Advancements Memorandum 139 of 419 Lee Fredericks 312-485-3260 lfredericks@treecarescience.com 4/15/2019 Evanston State: 847-448-8060 Office Zip Code: pdagostino@cityofevanston.org PO # QTY (UNITS)ITEM #PRODUCTS / EQUIPMENT UNITS PER CASE UNIT PRICE TOTAL 94 1201 Arbotect 4 415.66$ 39,072.04$ Notes / Special Instructions Sub-Total 39,072.04$ Tax EXEMPT Shipping FREE Total 39,072.04$ For Office Use Only GP Entry Date:Initials: Protects healthy elms from beetle transmission of Dutch elm disease for three growing seasons. Arbotect moves into the new growth in the spring and protects this tissue when the beetles are highly active. Track record of performance is over 25 years with success rates over 95%. 60201 Illinois 2100 Ridge Avenue Email: Phone: City: Address: Rainbow Treecare Scientific Advancements Quote Territory Manager: Phone Number: Paul D' Agostino City of Evanston Attention: Company: Date: Email: www.treecarescience.com Arbotect became the industry standard with Dutch elm disease for a simple reason: it works better than any other option. Elm trees are suceptible to infection early in the growing season but treatments cannot be preformed until the tree is fully leafed out for the year. This means there is a several week gap early in the year where other treatments leave the tree exposed to a possible infection. Arbotect not only lasts 3 seasons in the tree, but the product moves into the new growth. This allows a tree to be fully protected early in the season, which is a common Please contact your Territory Manager with any questions or concerns regarding this quote, or contact the Rainbow Treecare Scientific Advancements Solution Center at 1-877-272-6747 (info@treecarescience.com) 140 of 419 For City Council Meeting of May 13, 2019 Item A8 Business of the City by Motion: 2019 Water Main Improvements Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: 2019 Water Main Improvements and Street Resurfacing Project (Bid No. 19-06) – Approval of Contract Date: May 13, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2019 Water Main Improvements and Street Resurfacing Project (Bid No. 19-06) with Joel Kennedy Constructing Corp. (2830 N. Lincoln Avenue, Chicago, IL 60657) in the amount of $4,223,640.50. Funding Source: Funding will be provided from the Water Fund in the amount of $3,663,815.50, and the Sewer Fund in the amount of $559,825.00. A detailed summary of the funding is as follows: Fund Account Amount Budgeted Amount Remaining Contract Award Water Fund 513.71.7330.65515 – 419012 $3,710,000.00 $3,710,000.00 $3,663,815.50 Sewer Fund 515.40.4535.65515 – 419012 $ 560,000.00 $ 560,000.00 $ 559,825.00 Total $4,270,000.00 $4,270,000.00 $4,223,640.50 Livability Benefits: Built Environment: Enhance public spaces; Manage water resources responsibly Climate and Energy: Improve energy and water efficiency Health & Safety: Provide resiliency to natural & human hazards Memorandum 141 of 419 Background Information: This project consists of the installation of approximately 6,805 feet of new water main, approximately 930 feet of new relief and storm sewers, and 240 feet of combined sewer at locations throughout the City as follows: Project Locations Street From To Scope Cowper Ave. Harrison St. Central St. Water Main & Resurfacing Emerson St. Dodge Ave. Ashland Ave. Water Main & Patching Hartrey Ave. Washington St. Main St. Water Main & Resurfacing Hartrey Ave. Dobson St. Brummel St. Water Main & Patching Hinman Ave. South Blvd. Keeney St. Relief Sewer & Patching Lincolnwood Dr. Park Pl. Isabella St. Water Main & Patching Monroe St. Dodge Ave. Florence Ave. Water Main & Resurfacing Payne St. Darrow Ave. Dewey Ave. Water Main & Resurfacing Isabella St. Walnut Ave. Green Bay Rd. Water Main & Patching The water mains to be replaced or rehabilitated are selected by condition based on the number of main breaks or selected to improve system capacity to meet anticipated fire flow demand. They are coordinated with the list of streets needing to be resurfaced as much as possible. The sewer extension on Hinman will provide combined sewer relief to reduce the magnitude and frequency of sewer surcharging in the area. Hinman Avenue is scheduled to be resurfaced after the completion of this project using MFT funds in the summer of 2019. This project also includes replacing a combined sewer on Lincolnwood Drive through the City’s easement at 2750 Lincolnwood Avenue. Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were received and publicly read on April 23, 2019. Three contractors submitted bids for this project as follows. Contractor Address Bolder Contractors, Inc. 316 Cary Point Drive, Cary, IL 60013 Joel Kennedy Construction Corp. 2830 N. Lincoln Avenue, Chicago, IL 60657 Landmark Contractors Inc. 11916 W. Main Street, Huntley, IL 60142 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Chris Venatta, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results. A summary of the bid pricing received was as follows: 142 of 419 Contractor Total Bid Price Joel Kennedy Construction Corp. $ 4,223,640.50 Bolder Contractors, Inc. $ 4,346,621.66 Landmark Contractors Inc. $ 4,802,252.77 Joel Kennedy Construction Corp. has completed various projects for the City, and staff has found their work to be satisfactory. Therefore, staff recommends that the contract be awarded to Joel Kennedy Construction Corp. for a total amount of $4,223,640.50. The bid proposal indicated intent to meet the City’s M/W/EBE program goal and comply with the Local Employment Program. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Location Map Memo on M/W/EBE Compliance 143 of 419 CITY OF EVANSTONTABULATION OF BIDS FOR 2019 WATER MAIN IMPROVEMENTS AND STREET RESURFACING PROJECT BID NO: 19-06 DATE: APRIL 23, 2019 NAME AND ADDRESS OF BIDDERS TIME: 2:00 P.M. ATTENDED BY: CV UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE 1 TEMPORARY FENCE FOOT 9,550 2.50$ 23,875.00$ $1.00 $9,550.00 $2.00 $19,100.00 $3.00 $28,650.00 2 TREE TRUNK PROTECTION EACH 120 120.00$ 14,400.00$ $60.00 $7,200.00 $80.00 $9,600.00 $80.00 $9,600.00 3 TREE ROOT PRUNING FOOT 3,130 5.00$ 15,650.00$ $2.00 $6,260.00 $3.00 $9,390.00 $2.75 $8,607.50 4 TREE PRUNING EACH 155 100.00$ 15,500.00$ $60.00 $9,300.00 $60.00 $9,300.00 $110.00 $17,050.00 5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 75 50.00$ 3,750.00$ $70.00 $5,250.00 $65.00 $4,875.00 $90.00 $6,750.00 6 TRENCH BACKFILL CU YD 5,061 20.00$ 101,220.00$ $16.00 $80,976.00 $10.00 $50,610.00 $42.00 $212,562.00 7 POROUS GRANULAR BACKFILL TON 1,248 30.00$ 37,440.00$ $1.00 $1,248.00 $40.00 $49,920.00 $44.00 $54,912.00 8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 584 50.00$ 29,200.00$ $5.00 $2,920.00 $30.00 $17,520.00 $16.00 $9,344.00 9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP)EACH 45 700.00$ 31,500.00$ $300.00 $13,500.00 $750.00 $33,750.00 $900.00 $40,500.00 10 SODDING, SALT TOLERANT SQ YD 4,068 10.00$ 40,680.00$ $13.00 $52,884.00 $8.00 $32,544.00 $18.00 $73,224.00 11 INLET FILTERS EACH 90 130.00$ 11,700.00$ $50.00 $4,500.00 $155.00 $13,950.00 $180.00 $16,200.00 12 SUBBASE GRANULAR MATERIAL, TYPE B TON 140 40.00$ 5,600.00$ $60.00 $8,400.00 $50.00 $7,000.00 $66.00 $9,240.00 13 AGGREGATE FOR TEMPORARY ACCESS TON 1,030 25.00$ 25,750.00$ $0.01 $10.30 $20.00 $20,600.00 $17.00 $17,510.00 14 BITUMINOUS MATERIALS (TACK COAT)POUND 8,467 0.40$ 3,386.80$ $1.25 $10,583.75 $0.10 $846.70 $0.01 $84.67 15 AGGREGATE (PRIME COAT)TON 28 20.00$ 560.00$ $1.00 $28.00 $10.00 $280.00 $300.00 $8,400.00 16 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 5 500.00$ 2,500.00$ $980.00 $4,900.00 $500.00 $2,500.00 $300.00 $1,500.00 17 LEVELING BINDER (MACHINE METHOD), N50 TON 728 100.00$ 72,800.00$ $91.00 $66,248.00 $115.00 $83,720.00 $125.00 $91,000.00 18 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 500 10.00$ 5,000.00$ $5.50 $2,750.00 $20.00 $10,000.00 $1.00 $500.00 19 TEMPORARY RAMP SQ YD 500 50.00$ 25,000.00$ $12.00 $6,000.00 $10.00 $5,000.00 $20.00 $10,000.00 20 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1,456 90.00$ 131,040.00$ $91.00 $132,496.00 $98.00 $142,688.00 $135.00 $196,560.00 21 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 60 225.00$ 13,500.00$ $240.00 $14,400.00 $115.00 $6,900.00 $220.00 $13,200.00 22 TEMPORARY HOT-MIX ASPHALT TON 200 90.00$ 18,000.00$ $80.00 $16,000.00 $100.00 $20,000.00 $180.00 $36,000.00 23 TEMPORARY COLD-MIX ASPHALT TON 70 120.00$ 8,400.00$ $120.00 $8,400.00 $100.00 $7,000.00 $210.00 $14,700.00 24 PCC DRIVEWAY PAVEMENT, 6 INCH SQ YD 268 65.00$ 17,420.00$ $90.00 $24,120.00 $85.00 $22,780.00 $90.00 $24,120.00 25 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 11,470 8.00$ 91,760.00$ $6.50 $74,555.00 $10.00 $114,700.00 $9.50 $108,965.00 26 DETECTABLE WARNINGS SQ FT 550 40.00$ 22,000.00$ $25.00 $13,750.00 $40.00 $22,000.00 $45.00 $24,750.00 27 DRIVEWAY PAVEMENT REMOVAL SQ YD 316 12.00$ 3,792.00$ $18.00 $5,688.00 $10.00 $3,160.00 $15.00 $4,740.00 28 CONCRETE CURB REMOVAL FOOT 2,381 8.00$ 19,048.00$ $7.00 $16,667.00 $4.00 $9,524.00 $9.00 $21,429.00 29 COMBINATION CURB AND GUTTER REMOVAL FOOT 812 8.00$ 6,496.00$ $7.00 $5,684.00 $4.00 $3,248.00 $9.00 $7,308.00 30 SIDEWALK REMOVAL SQ FT 11,470 2.00$ 22,940.00$ $2.00 $22,940.00 $1.50 $17,205.00 $2.75 $31,542.50 31 HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 12,519 6.00$ 75,114.00$ $4.00 $50,076.00 $3.50 $43,816.50 $4.90 $61,343.10 32 CLASS B PATCHES, SPECIAL, 9", FINISHED PAVEMENT SQ YD 1,283 85.00$ 109,055.00$ $60.00 $76,980.00 $80.00 $102,640.00 $88.00 $112,904.00 33 CLASS D PATCHES, SPECIAL, 9"SQ YD 1,380 70.00$ 96,600.00$ $50.00 $69,000.00 $92.00 $126,960.00 $82.00 $113,160.00 34 FULL DEPTH PATCHES, SPECIAL 11"SQ YD 2,560 100.00$ 256,000.00$ $72.00 $184,320.00 $90.00 $230,400.00 $105.00 $268,800.00 35 FULL DEPTH PATCHES, SPECIAL 11"-WIDENING SQ YD 30 120.00$ 3,600.00$ $140.00 $4,200.00 $150.00 $4,500.00 $110.00 $3,300.00 36 COMBINED SEWERS 10", SPECIAL (DIP CL 50)FOOT 80 200.00$ 16,000.00$ $180.00 $14,400.00 $210.00 $16,800.00 $195.00 $15,600.00 37 COMBINED SEWERS 10", SPECIAL (DIP CL 56), BELL-LESS, AMERICAN GS, PUSH PIPE JOINT, TRENCHLESS INSTALLATION FOOT 160 300.00$ 48,000.00$ $400.00 $64,000.00 $220.00 $35,200.00 $375.00 $60,000.00 38 RELIEF SEWERS 16", SPECIAL (DIP CL 50)FOOT 6 350.00$ 2,100.00$ $500.00 $3,000.00 $680.00 $4,080.00 $250.00 $1,500.00 39 RELIEF SEWERS 12", SPECIAL (DIP CL 50)FOOT 655 200.00$ 131,000.00$ $190.00 $124,450.00 $190.00 $124,450.00 $165.00 $108,075.00 40 STORM SEWERS 12", SPECIAL (DIP CL 50)FOOT 171 200.00$ 34,200.00$ $190.00 $32,490.00 $190.00 $32,490.00 $165.00 $28,215.00 41 STORM SEWERS 10", SPECIAL (DIP CL 50)FOOT 71 175.00$ 12,425.00$ $180.00 $12,780.00 $175.00 $12,425.00 $155.00 $11,005.00 42 STORM SEWERS 8", SPECIAL (DIP CL 50)FOOT 27 160.00$ 4,320.00$ $190.00 $5,130.00 $170.00 $4,590.00 $140.00 $3,780.00 43 WATER MAIN 16" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC- BASED COATED FOOT 10 250.00$ 2,500.00$ $400.00 $4,000.00 $520.00 $5,200.00 $300.00 $3,000.00 44 WATER MAIN 10" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC- BASED COATED FOOT 700 175.00$ 122,500.00$ $190.00 $133,000.00 $170.00 $119,000.00 $145.00 $101,500.00 45 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC- BASED COATED FOOT 2,525 165.00$ 416,625.00$ $185.00 $467,125.00 $155.00 $391,375.00 $140.00 $353,500.00 46 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC- BASED COATED FOOT 1,935 150.00$ 290,250.00$ $140.00 $270,900.00 $145.00 $280,575.00 $135.00 $261,225.00 47 WATER MAIN 8" (DIP CL 52), DIRECTIONALLY DRILLED, RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED FOOT 700 180.00$ 126,000.00$ $210.00 $147,000.00 $155.00 $108,500.00 $190.00 $133,000.00 ITEM NUMBER ITEM UNIT TOTAL QUANTITY TOTAL TOTAL TOTAL TOTAL APPROVED ENGINEER'S ESTIMATE Bolder Contractors, Inc.Joel Kennedy Constructing Corp. 316 Cary Point Drive, Cary, IL 60013 2830 N. Lincoln Avenue, Chicago, IL 60657 Landmark Contractors, Inc 11916 W. Main St. Huntly, IL 60142 1 of 3144 of 419 48 WATER MAIN 6" (DIP CL 52), RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED, TRENCHLESS INSTALLATION FOOT 20 250.00$ 5,000.00$ $300.00 $6,000.00 $490.00 $9,800.00 $195.00 $3,900.00 49 WATER VALVES 16", SERIES 2500-NRS WITH BEVEL GEARING, WATER MAIN 16" (DIP CL 52), EXTERNAL ZINC- BASED COATED, CONCRETE X MJ ADAPTERS, FIELD WELDED RESTRAINT JOINTS, COMPLETE LSUM 1 30,000.00$ 30,000.00$ $34,000.00 $34,000.00 $42,000.00 $42,000.00 $19,000.00 $19,000.00 50 WATER VALVES 10"EACH 4 3,500.00$ 14,000.00$ $7,000.00 $28,000.00 $3,400.00 $13,600.00 $3,500.00 $14,000.00 51 WATER VALVES 8"EACH 12 3,000.00$ 36,000.00$ $5,500.00 $66,000.00 $2,500.00 $30,000.00 $2,850.00 $34,200.00 52 WATER VALVES 6"EACH 8 2,500.00$ 20,000.00$ $3,500.00 $28,000.00 $2,100.00 $16,800.00 $2,150.00 $17,200.00 53 WATER SERVICE LINE, 4" DIA OR GREATER, DIWM PIPE, VALVE, VALVE BOX AND TEE, COMPLETE EACH 1 7,000.00$ 7,000.00$ $12,000.00 $12,000.00 $5,800.00 $5,800.00 $7,700.00 $7,700.00 54 WATER SERVICE LINE, 2" DIA OR LESS, SHORT, SPECIAL EACH 63 2,500.00$ 157,500.00$ $2,300.00 $144,900.00 $2,000.00 $126,000.00 $3,250.00 $204,750.00 55 WATER SERVICE LINE, 2" DIA OR LESS, LONG, SPECIAL EACH 81 3,000.00$ 243,000.00$ $2,900.00 $234,900.00 $2,800.00 $226,800.00 $3,850.00 $311,850.00 56 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 78 1,500.00$ 117,000.00$ $400.00 $31,200.00 $1,200.00 $93,600.00 $650.00 $50,700.00 57 REINSTATING SANITARY SERVICES, 8-INCH DIA OR LESS, HYDRO EXCAVATION, COMPLETE EACH 1 5,000.00$ 5,000.00$ $15,000.00 $15,000.00 $5,500.00 $5,500.00 $9,000.00 $9,000.00 58 CONTROLLED LOW STRENGTH FILL (CLSM)CU YD 7 80.00$ 560.00$ $400.00 $2,800.00 $800.00 $5,600.00 $250.00 $1,750.00 59 FIRE HYDRANTS TO BE REMOVED EACH 15 750.00$ 11,250.00$ $900.00 $13,500.00 $400.00 $6,000.00 $750.00 $11,250.00 60 FIRE HYDRANT WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE, COMPLETE EACH 17 7,000.00$ 119,000.00$ $9,000.00 $153,000.00 $10,000.00 $170,000.00 $5,900.00 $100,300.00 61 FLUOROCARBON RUBBER (VITON) GASKET, 6"EACH 16 300.00$ 4,800.00$ $110.00 $1,760.00 $120.00 $1,920.00 $300.00 $4,800.00 62 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 1,800 10.00$ 18,000.00$ $7.00 $12,600.00 $5.00 $9,000.00 $8.50 $15,300.00 63 CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 4 3,500.00$ 14,000.00$ $5,500.00 $22,000.00 $4,500.00 $18,000.00 $3,950.00 $15,800.00 64 MANHOLES, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 4 4,000.00$ 16,000.00$ $6,500.00 $26,000.00 $5,400.00 $21,600.00 $4,550.00 $18,200.00 65 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 4 3,500.00$ 14,000.00$ $5,500.00 $22,000.00 $5,000.00 $20,000.00 $3,950.00 $15,800.00 66 MANHOLES TO BE RECONSTRUCTED EACH 6 3,000.00$ 18,000.00$ $1,500.00 $9,000.00 $1,500.00 $9,000.00 $1,200.00 $7,200.00 67 VALVE VAULTS TO BE RECONSTRUCTED EACH 1 3,000.00$ 3,000.00$ $2,000.00 $2,000.00 $1,500.00 $1,500.00 $1,200.00 $1,200.00 68 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 17 3,000.00$ 51,000.00$ $2,500.00 $42,500.00 $5,000.00 $85,000.00 $2,200.00 $37,400.00 69 VALVE BOX EACH 8 1,000.00$ 8,000.00$ $900.00 $7,200.00 $2,600.00 $20,800.00 $400.00 $3,200.00 70 FRAMES AND GRATES TO BE ADJUSTED EACH 15 500.00$ 7,500.00$ $600.00 $9,000.00 $600.00 $9,000.00 $800.00 $12,000.00 71 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 12 700.00$ 8,400.00$ $600.00 $7,200.00 $700.00 $8,400.00 $800.00 $9,600.00 72 FRAMES AND LIDS, CLOSED LID EACH 10 600.00$ 6,000.00$ $450.00 $4,500.00 $350.00 $3,500.00 $450.00 $4,500.00 73 REMOVING MANHOLES EACH 2 500.00$ 1,000.00$ $1,200.00 $2,400.00 $400.00 $800.00 $500.00 $1,000.00 74 REMOVING CATCHBASINS EACH 1 500.00$ 500.00$ $1,200.00 $1,200.00 $400.00 $400.00 $500.00 $500.00 75 REMOVING INLETS EACH 1 300.00$ 300.00$ $1,200.00 $1,200.00 $300.00 $300.00 $500.00 $500.00 76 FILLING VALVE BOXES EACH 11 300.00$ 3,300.00$ $200.00 $2,200.00 $200.00 $2,200.00 $200.00 $2,200.00 77 FILLING VALVE VAULTS EACH 4 600.00$ 2,400.00$ $200.00 $800.00 $400.00 $1,600.00 $200.00 $800.00 78 CONCRETE CURB, TYPE B (AEP MODIFIED)FOOT 1,809 23.00$ 41,607.00$ $38.00 $68,742.00 $42.00 $75,978.00 $40.00 $72,360.00 79 COMB. CONC. CURB & GUTTER, TYPE B-6.12 (AEP MODIFIED)FOOT 732 25.00$ 18,300.00$ $38.00 $27,816.00 $42.00 $30,744.00 $40.00 $29,280.00 80 NON-SPECIAL WASTE DISPOSAL CU YD 320 75.00$ 24,000.00$ $60.00 $19,200.00 $66.00 $21,120.00 $95.00 $30,400.00 81 SPECIAL WASTE PLANS AND REPORTS LSUM 1 10,000.00$ 10,000.00$ $3,000.00 $3,000.00 $2,500.00 $2,500.00 $7,000.00 $7,000.00 82 SOIL DISPOSAL ANALYSIS EACH 4 2,000.00$ 8,000.00$ $1,200.00 $4,800.00 $800.00 $3,200.00 $1,500.00 $6,000.00 83 MOBILIZATION LSUM 1 90,000.00$ 90,000.00$ $240,000.00 $240,000.00 $240,000.00 $240,000.00 $264,000.00 $264,000.00 84 CHANGEABLE MESSAGE SIGN CAL. MO.6 1,000.00$ 6,000.00$ $900.00 $5,400.00 $1,000.00 $6,000.00 $2,950.00 $17,700.00 85 TRAFFIC CONTROL AND PROTECTION LSUM 1 160,000.00$ 160,000.00$ $295,000.00 $295,000.00 $60,000.00 $60,000.00 $165,000.00 $165,000.00 86 CONSTRUCTION LAYOUT LSUM 1 25,000.00$ 25,000.00$ $35,000.00 $35,000.00 $20,000.00 $20,000.00 $45,000.00 $45,000.00 87 LANDSCAPING ALLOWANCE UNIT 5,000 1.00$ 5,000.00$ $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 88 CHAIN LINK FENCE WITH POSTS FOOT 50 50.00$ 2,500.00$ $50.00 $2,500.00 $50.00 $2,500.00 $100.00 $5,000.00 89 SPEED HUMPS, COMPLETE SQ YD 228 130.00$ 29,640.00$ $70.00 $15,960.00 $75.00 $17,100.00 $36.00 $8,208.00 90 STREET SWEEPING EACH 65 500.00$ 32,500.00$ $300.00 $19,500.00 $400.00 $26,000.00 $500.00 $32,500.00 91 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 10,010 3.00$ 30,030.00$ $3.00 $30,030.00 $4.50 $45,045.00 $4.50 $45,045.00 92 THERMOPLASTIC PAVEMENT MARKING-LETTERS AND SYMBOLS SQ FT 0 10.00$ -$ $70.00 $0.00 $40.00 $0.00 $70.00 $0.00 93 THERMOPLASTIC PAVEMENT MARKING LINE - 24"FOOT 270 10.00$ 2,700.00$ $10.00 $2,700.00 $10.00 $2,700.00 $16.00 $4,320.00 94 THERMOPLASTIC PAVEMENT MARKING LINE - 12"FOOT 170 7.50$ 1,275.00$ $4.00 $680.00 $6.00 $1,020.00 $12.00 $2,040.00 95 THERMOPLASTIC PAVEMENT MARKING LINE - 8"FOOT 0 7.00$ -$ $18.00 $0.00 $5.50 $0.00 $17.00 $0.00 96 THERMOPLASTIC PAVEMENT MARKING LINE - 6"FOOT 1,040 6.00$ 6,240.00$ $2.00 $2,080.00 $2.80 $2,912.00 $6.00 $6,240.00 97 THERMOPLASTIC PAVEMENT MARKING LINE - 4"FOOT 4,000 5.00$ 20,000.00$ $1.00 $4,000.00 $1.80 $7,200.00 $2.00 $8,000.00 98 PRE-FORMED THERMOPLASTIC PAVEMENT MARKING - BICYCLE AND ARROW (PAIR) SYMBOLS EACH 6 2,000.00$ 12,000.00$ $400.00 $2,400.00 $600.00 $3,600.00 $900.00 $5,400.00 2 of 3145 of 419 $4,032,498.80 $4,016,727.05 $3,929,851.20 $4,432,248.77 $4,016,727.05 $3,929,851.20 $4,432,948.77 ALTERNATE-1 ISABELLA STREET UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE 1 TEMPORARY FENCE FOOT 500 2.50$ 1,250.00$ $1.00 $500.00 $2.00 $1,000.00 $7.00 $3,500.00 2 TREE TRUNK PROTECTION EACH 1 $ 120.00 120.00$ $300.00 $300.00 $80.00 $80.00 $500.00 $500.00 3 TREE ROOT PRUNING FOOT 50 $ 5.00 250.00$ $3.00 $150.00 $3.00 $150.00 $4.00 $200.00 4 TREE PRUNING EACH 1 $ 100.00 100.00$ $300.00 $300.00 $60.00 $60.00 $400.00 $400.00 5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 5 $ 50.00 250.00$ $60.00 $300.00 $65.00 $325.00 $90.00 $450.00 6 TRENCH BACKFILL CU YD 253 $ 20.00 5,060.00$ $16.00 $4,048.00 $10.00 $2,530.00 $32.00 $8,096.00 7 POROUS GRANULAR BACKFILL TON 50 $ 30.00 1,500.00$ $1.00 $50.00 $40.00 $2,000.00 $19.00 $950.00 8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 23 $ 50.00 1,150.00$ $5.00 $115.00 $30.00 $690.00 $16.00 $368.00 9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP)EACH 6 $ 700.00 4,200.00$ $300.00 $1,800.00 $750.00 $4,500.00 $1,200.00 $7,200.00 10 SODDING, SALT TOLERANT SQ YD 185 $ 10.00 1,850.00$ $22.00 $4,070.00 $8.00 $1,480.00 $22.00 $4,070.00 11 INLET FILTERS EACH 8 $ 130.00 1,040.00$ $50.00 $400.00 $155.00 $1,240.00 $200.00 $1,600.00 12 SUBBASE GRANULAR MATERIAL, TYPE B TON 5 $ 40.00 200.00$ $50.00 $250.00 $50.00 $250.00 $45.00 $225.00 13 AGGREGATE FOR TEMPORARY ACCESS TON 61 $ 25.00 1,525.00$ $0.01 $0.61 $20.00 $1,220.00 $18.00 $1,098.00 14 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 340 $ 8.00 2,720.00$ $7.00 $2,380.00 $10.00 $3,400.00 $16.00 $5,440.00 15 DETECTABLE WARNINGS SQ FT 30 $ 40.00 1,200.00$ $35.00 $1,050.00 $40.00 $1,200.00 $45.00 $1,350.00 16 CONCRETE CURB REMOVAL FOOT 10 $ 8.00 80.00$ $7.00 $70.00 $4.00 $40.00 $9.00 $90.00 17 COMBINATION CURB AND GUTTER REMOVAL FOOT 100 $ 8.00 800.00$ $7.00 $700.00 $4.00 $400.00 $9.00 $900.00 18 SIDEWALK REMOVAL SQ FT 340 $ 2.00 680.00$ $2.00 $680.00 $1.50 $510.00 $4.00 $1,360.00 19 CLASS D PATCHES, SPECIAL, 9"SQ YD 53 $ 70.00 3,710.00$ $90.00 $4,770.00 $150.00 $7,950.00 $200.00 $10,600.00 20 FULL DEPTH PATCHES, SPECIAL 11"SQ YD 230 $ 100.00 23,000.00$ $95.00 $21,850.00 $90.00 $20,700.00 $165.00 $37,950.00 21 WATER MAIN 10" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC- BASED COATED FOOT 25 $ 175.00 4,375.00$ $300.00 $7,500.00 $170.00 $4,250.00 $250.00 $6,250.00 22 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC- BASED COATED FOOT 200 $ 165.00 33,000.00$ $160.00 $32,000.00 $155.00 $31,000.00 $150.00 $30,000.00 23 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC- BASED COATED FOOT 20 $ 150.00 3,000.00$ $140.00 $2,800.00 $145.00 $2,900.00 $145.00 $2,900.00 24 WATER MAIN 8" (DIP CL 52), DIRECTIONALLY DRILLED, RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED FOOT 670 $ 180.00 120,600.00$ $200.00 $134,000.00 $155.00 $103,850.00 $220.00 $147,400.00 25 WATER VALVES 8"EACH 5 $ 3,000.00 15,000.00$ $7,000.00 $35,000.00 $2,500.00 $12,500.00 $3,950.00 $19,750.00 26 WATER SERVICE LINE, 2" DIA OR LESS, SHORT, SPECIAL EACH 1 $ 2,500.00 2,500.00$ $4,000.00 $4,000.00 $2,000.00 $2,000.00 $3,000.00 $3,000.00 27 WATER SERVICE LINE, 2" DIA OR LESS, LONG, SPECIAL EACH 1 $ 3,000.00 3,000.00$ $5,000.00 $5,000.00 $2,800.00 $2,800.00 $4,000.00 $4,000.00 28 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 2 $ 1,500.00 3,000.00$ $400.00 $800.00 $1,200.00 $2,400.00 $900.00 $1,800.00 29 FIRE HYDRANTS TO BE REMOVED EACH 2 $ 750.00 1,500.00$ $900.00 $1,800.00 $400.00 $800.00 $900.00 $1,800.00 30 FIRE HYDRANT WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE, COMPLETE EACH 3 $ 7,000.00 21,000.00$ $9,500.00 $28,500.00 $10,000.00 $30,000.00 $5,950.00 $17,850.00 31 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 300 $ 10.00 3,000.00$ $5.00 $1,500.00 $5.00 $1,500.00 $9.00 $2,700.00 32 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 3 $ 3,000.00 9,000.00$ $3,000.00 $9,000.00 $5,000.00 $15,000.00 $2,500.00 $7,500.00 33 VALVE BOX EACH 2 $ 1,000.00 2,000.00$ $900.00 $1,800.00 $2,600.00 $5,200.00 $900.00 $1,800.00 34 FILLING VALVE BOXES EACH 2 $ 300.00 600.00$ $200.00 $400.00 $200.00 $400.00 $400.00 $800.00 35 FILLING VALVE VAULTS EACH 1 $ 600.00 600.00$ $200.00 $200.00 $400.00 $400.00 $400.00 $400.00 36 CONCRETE CURB, TYPE B (AEP MODIFIED)FOOT 10 $ 23.00 230.00$ $30.00 $300.00 $42.00 $420.00 $45.00 $450.00 37 COMB. CONC. CURB & GUTTER, TYPE B-6.12 (AEP MODIFIED)FOOT 100 $ 25.00 2,500.00$ $30.00 $3,000.00 $42.00 $4,200.00 $45.00 $4,500.00 38 NON-SPECIAL WASTE DISPOSAL CU YD 100 $ 75.00 7,500.00$ $60.00 $6,000.00 $66.00 $6,600.00 $90.00 $9,000.00 39 SOIL DISPOSAL ANALYSIS EACH 1 $ 2,000.00 2,000.00$ $2,000.00 $2,000.00 $800.00 $800.00 $2,500.00 $2,500.00 40 STREET SWEEPING EACH 10 $ 500.00 5,000.00$ $300.00 $3,000.00 $400.00 $4,000.00 $500.00 $5,000.00 41 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 1,800 $ 3.00 5,400.00$ $2.00 $3,600.00 $4.50 $8,100.00 $4.50 $8,100.00 42 THERMOPLASTIC PAVEMENT MARKING-LETTERS AND SYMBOLS SQ FT 33 $ 10.00 330.00$ $30.00 $990.00 $40.00 $1,320.00 $30.00 $990.00 43 THERMOPLASTIC PAVEMENT MARKING LINE - 24"FOOT 80 $ 10.00 800.00$ $10.00 $800.00 $10.00 $800.00 $15.00 $1,200.00 44 THERMOPLASTIC PAVEMENT MARKING LINE - 8"FOOT 61 $ 7.00 427.00$ $9.00 $549.00 $5.50 $335.50 $9.00 $549.00 45 THERMOPLASTIC PAVEMENT MARKING LINE - 6"FOOT 426 $ 6.00 2,556.00$ $2.00 $852.00 $2.80 $1,192.80 $3.00 $1,278.00 46 THERMOPLASTIC PAVEMENT MARKING LINE - 4"FOOT 720 $ 5.00 3,600.00$ $1.00 $720.00 $1.80 $1,296.00 $2.00 $1,440.00 $303,203.00 $329,894.61 $293,789.30 $369,304.00 $329,894.61 $293,789.30 $369,304.00 $4,335,701.80 $4,346,621.66 $4,223,640.50 $4,801,552.77 $4,346,621.66 $4,223,640.50 $4,802,252.77 TOTAL BASE BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTALQUANTITY ALTERNATE 1 - ISABELLA STREET TOTAL AS READ AS CORRECTED TOTAL PROJECT BID AS READ AS CORRECTED 3 of 3146 of 419 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERID GE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROS LYN PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIR HILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002019 PWA projects map_wm _rs_050319 05/03/19 2019 Water and Street Improvement Projects City of Evanston Public Works Agency This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ Main Road Local Street Railroad Water City Boundary 0 0.25 0.5 0.75 10.125 Miles Water Main Improvements Relief Sewer Main Improvements Combined Sewer Main Improvements 147 of 419 2019 Water Main Improvement and Street Resurfacing Project, Bid 19-06, M/W/EBE Memo 05.13.2019 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E. Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: 2019 Water Main Improvement and Street Resurfacing Project, Bid 19-06 Date: May 13, 2019 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the 2019 Water Main Improvement and Street Resurfacing Project, Bid 19-06, Joel Kennedy Constructing Corp. total base bid is $4,223,640.50 and they will receive 25% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Marking Specialist Corporation 114 High Road, Unit 1 Cary, IL 60013 Line Painting $19,317.18 .5% X Menini Cartage Inc. 951-B Estes Court Schaumburg, IL 60193 Trucking $150,000.00 3.5% X Orient Express Service Co. 26526 N. US Hwy 12 Wauconda, IL 60084 Trucking & Hauling $195,000.00 4.6% X Chicagoland Truckin’ Inc 5494 W. Roosevelt Rd Chicago, IL 60644 Trucking $175,000.00 4% X Whiteline Construction 4722 S. Spaulding St. Chicago, IL 60632 Sewer $262,112.00 6.2% X Ozinga Ready Mix Concrete 2525 W. Oakton Evanston, IL 60201 Concrete $200,000.00 4.7% X Jack Contractor Services Post Office Box 563 Crete, IL 60417 Water & Sewer Line $57,450.00 1.3% X Total M/W/EBE $1,058,879.18 25% CC: Hitesh Desai, Chief Financial Officer Memorandum 148 of 419 For City Council meeting of May 13, 2019 Item Business of the City by Motion: 2018 CIPP Sewer Rehab B, Change Order For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) Change Order #2 Date: May 2, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order #2 for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with Kenny Construction Company dba Granite Inliner (2215 Sanders Road, Suite 400, Northbrook, IL 60062) in the amount of $35,151.00. This will increase the total contract amount from the original contract price of $379,505.00 to $414,656.50. Funding Source: Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461), which has an FY 2019 budget of $1,125,561.00, of which $378,784 is remaining. Livability Benefits: Built Environment: Manage water resources responsibly Reduce Environmental Impact: Reduce material waste Background: This contract includes rehabilitation of 6,254 feet of combined sewer main ranging in size from 8-inch diameter to 21-inch diameter at 27 different sites. A map indicating location of the work is attached. The sewer mains were identified as needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer mains. Memorandum 149 of 419 Discussion: The final contract amount shown in Change Order #2 reflects the installed diameters and quantities to close out the project. There were several changes in diameter of the installed cured-in-place sewer liner that were identified in the field, a majority which were an increase in size from 12 to 15 inches. These changes resulted in increased materials and therefore, increased cost. Additionally, the bid quantities included two protruding taps to be removed, where a total of 13 were found that needed to be removed after pipe cleaning and inspection. Finally, additional cleaning and televising were needed on a segment after an unplanned point repair was completed by City staff. Legislative History: On January 9, 2017, the City Council approved the list of pre-qualified CIPP rehabilitation contractors (RFP 16-67). On October 24, 2018, City Council approved contract award to Kenny Construction Company dba Granite Inliner. On March 28, 2019, the Public Works Agency Director approved Change Order #1 to extend the contract time by 28 days. Attachments: 2018 CIPP Sewer Rehabilitation Contract B Location Map Change Order No. 2 Letter from Kenny Construction Company dba Granite Inliner Final Quantities 150 of 419 McCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDG E TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST RO SLY N P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHE RID AN R D DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELIN CO LN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 1700350026001700180090019009002100230021004003800370021 17 1 20 9 8 19 13 4 18 23 16 26 15 25 10 29A 3 12 2 24 756 14 11 22 Project Area Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of Evanston - Location Map2018 CIPP Sewer Rehabilitation - Contract BBid # 18-47 07/31/2018 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 2018B_CIPPSewerRehab_BWltr.mxd ´ 151 of 419 152 of 419 Kenny A Granite Company 2215 Sanders Road #400 Northbrook, IL 60062 T 847.919.8200 kennyconstruction.com graniteconstruction.com April 25, 2019 Mr. Paul Moyano, P.E. Senior Project Manager Department of Water and Sewer Attn: Paul Moyano Re: 2018 CIPP Sewer Rehabilitation Contract B BID #18-47 Increase in contract value Dear Mr. Moyano We are requesting an increase in price for the contract value. In the scope of work, there were several changes in diameter, resulting in an increase in size. This results in an increase of material and therefore cost. I have submitted last week approximate price changes for the change of conditions. Also, the bid estimate stated only two protruding taps were to be removed, but after further pipe inspection and cleaning there were additional protruding taps removed at a cost of $1000 each resulting in an increase of total value of the contract. Finally, re-cleaning and televising was required for one segment due to delays after initial cleaning. If you have any questions, please call our Bedford Park office (708)594-6082 or my cell phone (847)980-0444 at your earliest convenience. Sincerely, Mark Cassineri Kenny Construction Company Cc: Deborah Cueva, Robert Bauer 153 of 419 Pipe Dia (in.) QuantityUnit Unit Price Extended Price Pipe Dia (in.) QuantityUnit Unit Price Extended Price1 HARRISON ST & CRAWFORD AVELF864LF$118.00$7,552.00866LF$118.00$7,788.002 RIDGEWAY AVE ‐ 2300 BLKLF15314LF$50.00$15,700.0015316LF$50.00$15,800.003 HARRISON ‐ 2000 BLKLF10294LF$70.00$20,580.0010293LF$70.00$20,510.004 RIDGE AVE ‐ 2600 BLKLF18172LF$40.00$6,880.0018173LF$40.00$6,920.005 FOWLER AVE ‐ 1500 BLKLF12331LF$46.00$15,226.0015304LF$55.00$16,720.006 PITNER AVE ‐ 1600 BLKLF12338LF$46.00$15,548.0012340LF$46.00$15,640.007 PITNER AVE ‐ 1500 BLKLF12322LF$52.00$16,744.0012322LF$52.00$16,744.008 GREENWOOD ST ‐ 2100 BLKLF15135LF$52.00$7,020.0015132LF$52.00$6,864.009 RIDGE AVE ‐ 1700 BLKLF10123LF$67.00$8,241.0010125LF$67.00$8,375.0010 MAPLE AVE ‐ 1500 BLKLF12268LF$75.00$20,100.0012273LF$75.00$20,475.0011 JUDSON AVE ‐ 1700 BLKLF9366LF$27.00$9,882.009369LF$27.00$9,963.0012 JUDSON AVE ‐ 1600 BLKLF15296LF$55.00$16,280.0015298LF$55.00$16,390.0013 ALLEY ‐ SHERMAN AVELF9154LF$48.00$7,392.009137LF$48.00$6,576.0014 JUDSON AVE ‐ 1200 BLKLF12355LF$32.00$11,360.0015360LF$55.00$19,800.0015 JUDSON AVE ‐ 1100 BLKLF12245LF$36.00$8,820.0015245LF$55.00$13,475.0016 JUDSON AVE ‐ 1100 BLKLF12236LF$32.00$7,552.0015236LF$55.00$12,980.0017 JUDSON AVE ‐ 1100 BLKLF1263LF$71.00$4,473.001570LF$55.00$3,850.0018 SHERIDAN RD ‐ 1200 BLKLF12188LF$49.00$9,212.0015188LF$55.00$10,340.0019 MAIN ST ‐ 2500 BLKLF21137LF$145.00$19,865.0021143LF$145.00$20,735.0020 MAIN ST ‐ 2500 BLKLF2180LF$187.00$14,960.002175LF$187.00$14,025.0021MAIN ST ‐ 2400 BLKLF2158LF$185.00$10,730.002155LF$185.00$10,175.0022MAIN ST ‐ 2400 BLKLF21402LF$62.00$24,924.0021410LF$62.00$25,420.0023 WASHINGTON ST ‐ 2200 BLKLF12220LF$44.00$9,680.0010221LF$36.00$7,956.0024 GREY AVE ‐ 700 BLKLF21320LF$73.00$23,360.0021320LF$73.00$23,360.0025aMONROE ST ‐ 1800 BLKLF10257LF$36.00$9,252.001075LF$36.00$2,700.0025bMONROE ST ‐ 1800 BLKLF‐‐LF‐‐12184LF$45.00$8,280.0026MONROE ST ‐ 1700 BLKLF10242LF$55.00$13,310.0010248LF$55.00$13,640.0027 Reinstate LateralsLF‐218LF$130.00$28,340.00‐223LF$130.00$28,990.0028 Protruding TapsEA‐2EA$1,000.00$2,000.00‐13EA$1,000.00$13,000.0029A REBA PL ‐ 900 BLKLF12274LF$53.00$14,522.0012275LF$53.00$14,575.005,9805,9782742756,2546,253Required due to time lapse between initial cleaning and installation due to changes in the field.ItemStreetQuantityUnitUnit Price Extended Price25aMONROE ST ‐ 1800 BLK75LF$10.00$750.0025bMONROE ST ‐ 1800 BLK184LF$10.00$1,840.00TOTAL$2,590.00$412,066.00Additional Cleaning Amount$2,590.00$414,656.002018 CIPP Sewer Rehabilitation Contract BBid No. 18‐47Table 1 ‐ Change Order 2 $397,491.00$14,575.00Kenny Construction Company dba Granite Inliner ‐ BidKenny Construction Company dba Granite Inliner ‐ InstalledItem Street UnitAlternate Bid Items:$412,066.00Total Contract AmountInstalled AmountTOTAL $364,983.00$14,522.00$379,505.00BASE BID:ALTERNATE BID:Additonal CleaningTOTAL BASE BID:154 of 419 For City Council meeting of May 13, 2019 Item A10 Business of the City by Motion: Parking Garage Silane Sealer Application (Bid 19-18) For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Shane Cary, Architect/Project Manager Subject: Parking Garage Silane Sealer Application (Bid 19-18) Approval of Contract Date: May 13, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Parking Garage Silane Sealer Application (Bid 19-18) with Bulley and Andrews Concrete Restoration (1755 W. Armitage Avenue, Chicago, Illinois, 60622) in the amount of $620,608.00. Funding Source: Funding is available from the Parking Fund (Account No. 505.19.7005.65515 - 619005), which has a total FY 2019 budget of $900,000, all of which is remaining. In accordance with their parking garage lease agreement with the City of Evanston, the Residences of Sherman Plaza have agreed to reimburse the City their fair share of the cost at Sherman Avenue Garage upon completion of the project. This amount is estimated to be $49,460.96. Livability Benefits: Built Environment: Enhance public spaces, address indoor and outdoor air quality and light pollution Background Information: The City of Evanston owns and operates three multi-level parking garages in the downtown area, the Maple Avenue Garage, the Church Street Garage, and the Sherman Plaza Garage. These concrete structures are unenclosed and require application of a silane sealer. The silane sealer helps protect the structure from moisture and must be reapplied periodically. The industry standard for this maintenance Memorandum 155 of 419 is once every five years. Sherman Plaza Garage, Church Street Garage & Maple Avenue Garage had a sealer coating applied in 2011. An alternate was included as a part of the bid package to help determine the cost difference between two methods of preparing the existing concrete for the new silane sealer. These two methods are not equal – the base bid method is substantially preferable and provides a surface that will allow the silane sealer to better adhere to and penetrate the concrete. This method of application will best provide the expected five year service life of the sealer. Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were received and publicly read on April 23, 2019. City received seven bids. Bid results were as follows: Contractor Address Base Bid Alternate No. 1 Bulley & Andrews Concrete Restoration 1755 W. Armitage Avenue Chicago, Illinois 60622 $620,608.00 -$60,102.00 JLJ Contracting, Inc. 2748 South 21st Avenue, Broadview, Illinois 60155 $767,235.00 $524,560.00 Golf Acquisition Group, LLC 141 E 141st Street Hammond, IN 46327 $784,376.21 -$206,397.07 National Restoration Systems, Inc. 1500 Hicks Road, Suite 200 Rolling Meadows, Illinois 60008 $898,000.00 -$275,000.00 Reliable & Associates Construction Company 4106 S. Emerald Avenue Chicago, Illinois 60609 $996,888.00 -$196,000.00 Monson Nicholas, Inc. 714 North Yale Avenue Villa Park, Illinois 60181 $1,027,664.00 No alternate submitted Kenwood Company 1955 West Kenwood Drive St. Paul, Minnesota 55117 Non-responsive City staff has worked with Bulley & Andrews Concrete Restoration in the past, and their work has been satisfactory. They previously have successfully completed concrete repair and restoration at the Sherman Avenue Garage. Therefore, staff recommends award to Bulley & Andrews Concrete Restoration in the amount of $620,608.00. Legislative History: None Attachments: M/W/EBE Compliance Review Memo 156 of 419 Parking Garage Silane Sealer Application, Bid 19-18, M/W/EBE Memo 05.13.2019 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Shane Cary, Architect/Project Manager From: Tammi Nunez, Purchasing Manager Subject: Parking Garage Silane Sealer Application, Bid 19-18 Date: May 13, 2019 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Parking Garage Silane Sealer Application, Bid 19-18, Bulley & Andrews Concrete Restoration total base bid is $620,608.00 and they will receive 22% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Mack Construction Services 3628 N. Hamilton Avenue Chicago, IL 60618 Concrete Services $136,526.00 22% X Total M/W/EBE $136,526.00 22% Bulley & Andrews has requested a waiver for the remaining 3% MWEBE participation goal citing they will self-perform all the work items for this project, therefore no subcontracting opportunities exist. A 3% MWEBE waiver is granted. CC: Hitesh Desai, Chief Financial Officer Memorandum 157 of 419 For City Council Meeting of May 13, 2019 Item A11 Business of the City by Motion: Natural Gas Purchase Agreements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Approval of an Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Date: April 30, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to negotiate and execute Amendment 3 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. The amendment would extend the term of the agreement through August 31, 2023. Staff also recommends City Council authorize the City Manager to execute Amendment 7 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings for a price of $3.56 per MMBTU. The amended term of the agreement would be effective June 1, 2019 through August 31, 2023. Funding Source: The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Please see attached Exhibit 1 that lists the buildings being served by this agreement and the accounts that are being charged. Northwestern University will administer the natural gas purchase for the City at no additional cost. Background: On April 12, 2011 the City Council authorized the City Manager to execute an Agency Agreement between the City and Northwestern University to manage the City’s natural gas purchase for 16 City owned buildings. Amendment No. 2 to this Agency Agreement extended the term through August 31, 2021. Council also authorized the City Manager to negotiate and execute an agreement and several amendments with Twin Eagle Resource Management for the procurement of natural gas for these buildings. Memorandum 158 of 419 Exhibit 2 indicates the conditions of the agreement and amendments with Twin Eagle for the purchase of natural gas. Over the past seven years (2012 – 2018) the City has purchased an average of 58,557 MMBTU of natural gas annually. The annual average cost for this purchase of natural gas is $259,061.40. Analysis: Purchasing natural gas in conjunction with Northwestern has been advantageous to the City for several reasons. As one of the largest purchasers of natural gas in Illinois, Northwestern watches the gas market closely and purchases gas at opportunistic pricing based on advice provided to them from the supplier that they have worked with for nearly twenty years. Natural gas prices are at a major cycle low. The current agreement with Twin Eagle establishes a purchase price of $4.01 per MMBTU for natural gas purchased through August 31, 2021. Because the price for natural gas continues to be low, this proposed amendment will lower the natural gas price to $3.56 per MMBTU starting June 1, 2019 and continue through August 31, 2023. The agreement with Twin Eagle establishes a fixed price for 70% of the estimated gas quantity needed by the City. The other 30% is purchased at the monthly index price for natural gas in the Chicagoland area. This has been advantageous for the City as additional gas is purchased and stored when the index price is low offsetting the need to purchase additional gas when the index price is high. The City has been using this method of gas purchase since 2012. During this time period the fixed price has ranged from $5.475 / MMBTU to $4.04 / MMBTU. As the table belo w indicates, the City’s actual cost has ranged from $5.36 / MMBTU in 2012 to $3.68 / MMBTU in 2018. Calendar year Quantity Purchased (MMBTU) Annual Cost Actual Cost per MMBTU 2012 55,569 $297,796.25 $5.36 2013 58,614 $296,984.47 $5.07 2014 63,084 $315,273.28 $5.00 2015 59,196 $244,343.87 $4.13 2016 53,050 $211,645.86 $3.99 2017 56,235 $211,540.20 $3.76 2018 64,149 $235,845.86 $3.68 Average 58,557 $259,061.40 159 of 419 Legislative History: The City Council authorized the City Manager to execute an agreement with Twin Eagle Resource Management, LLC on April 12, 2011. Amendments to the agreement were authorized on the following dates: Amendment 1 on April 12, 2011, $5.30 fixed price from 11/1/11 to 8/1/12 Amendment 2 on April 12, 2011, $5.475 fixed price from 9/1/12 to 8/31/13 Amendment 3 on January 9, 2012, $4.49 fixed price from 9/1/13 to 8/31/14 Amendment 4 on April 1, 2013, $4.76 fixed price from 9/1/14 to 8/31/15 Amendment 5 on July 22, 2013, $4.55 fixed price from 9/1/15 to 8/31/16 Amendment 6 on January 12, 2015, $4.04 fixed price from 9/1/16 to 8/31/21 The City Council authorized the City Manager to execute an Agency Agreement with Northwestern University on April 12, 2011. Amendment 1 to the Agency Agreement was authorized on July 22, 2013. Amendment 2 to the Agency Agreement was authorized on January 12, 2015. Attachments: Exhibit 1 – City Owned Buildings proposed to be supplied with Natural Gas under the proposed agreement with Twin Eagle Resource Management Exhibit 2 – Conditions of the Agreements for the Purchase of Natural Gas Proposed Amendment No. 3 to the Agency Agreement with Northwestern University Proposed Amendment No. 7 Twin Eagle Resource Management, LLC 160 of 419 161 of 419 Fixed Index Contract Actual Price Required Usage Month MMBTU Price Supplier MMBTU MMBTU Terms of Supply May 2011 n/a 4.39$ Twin Eagle 5,129 100% on index price agreement June 2011 n/a 4.39$ Twin Eagle 5,550 100% on index price agreement July 2011 n/a 4.38$ Twin Eagle 5,890 100% on index price agreement August 2011 n/a 4.49$ Twin Eagle 6,231 100% on index price agreement September 2011 n/a 3.96$ Twin Eagle 6,480 100% on index price agreement October 2011 n/a 3.92$ Twin Eagle 5,332 100% on index price agreement November 2011 $5.3000 3.83$ Twin Eagle 6,000 6,750 70% fixed / 30% index amendment 1 December 2011 $5.3000 3.72$ Twin Eagle 10,000 7,750 70% fixed / 30% index amendment 1 January 2012 $5.3000 3.31$ Twin Eagle 10,000 10,000 70% fixed / 30% index amendment 1 February 2012 $5.3000 2.70$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 1 March 2012 $5.3000 2.59$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 1 April 2012 $5.3000 2.16$ Twin Eagle 4,000 3,000 70% fixed / 30% index amendment 1 May 2012 $5.3000 2.09$ Twin Eagle 2,500 2,500 70% fixed / 30% index amendment 1 June 2012 $5.3000 2.60$ Twin Eagle 1,500 1,500 70% fixed / 30% index amendment 1 July 2012 $5.3000 2.79$ Twin Eagle 1,500 2,170 70% fixed / 30% index amendment 1 August 2012 $5.3000 3.17$ Twin Eagle 1,500 1,500 70% fixed / 30% index amendment 1 September 2012 $5.4750 2.76$ Twin Eagle 1,500 2,250 70% fixed / 30% index amendment 2 October 2012 $5.4750 3.17$ Twin Eagle 3,000 3,403 70% fixed / 30% index amendment 2 November 2012 $5.4750 3.67$ Twin Eagle 6,000 6,000 70% fixed / 30% index amendment 2 December 2012 $5.4750 3.94$ Twin Eagle 10,000 8,246 70% fixed / 30% index amendment 2 January 2013 $5.4750 3.52$ Twin Eagle 10,000 7,750 70% fixed / 30% index amendment 2 February 2013 $5.4750 3.44$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 2 March 2013 $5.4750 3.54$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 2 April 2013 $5.4750 4.17$ Twin Eagle 4,000 6,010 70% fixed / 30% index amendment 2 May 2013 $5.4750 4.33$ Twin Eagle 2,500 5,414 70% fixed / 30% index amendment 2 June 2013 $5.4750 4.26$ Twin Eagle 1,500 1,500 70% fixed / 30% index amendment 2 July 2013 $5.4750 3.75$ Twin Eagle 1,500 3,317 70% fixed / 30% index amendment 2 August 2013 $5.4750 3.62$ Twin Eagle 1,500 4,600 70% fixed / 30% index amendment 2 September 2013 $4.4900 3.63$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 October 2013 $4.4900 3.64$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 November 2013 $4.4900 3.72$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 3 December 2013 $4.4900 3.90$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 3 January 2014 $4.4900 4.83$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 3 February 2014 $4.4900 7.98$ Twin Eagle 5,000 10,920 70% fixed / 30% index amendment 3 March 2014 $4.4900 5.88$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 3 April 2014 $4.4900 4.96$ Twin Eagle 2,000 12,200 70% fixed / 30% index amendment 3 May 2014 $4.4900 4.85$ Twin Eagle 2,000 4,015 70% fixed / 30% index amendment 3 June 2014 $4.4900 4.65$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 July 2014 $4.4900 4.66$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 August 2014 $4.4900 3.94$ Twin Eagle 2,000 1,240 70% fixed / 30% index amendment 3 September 2014 $4.7600 4.00$ Twin Eagle 2,000 1,170 70% fixed / 30% index amendment 4 October 2014 $4.7600 4.07$ Twin Eagle 2,000 3,844 70% fixed / 30% index amendment 4 November 2014 $4.7600 3.78$ Twin Eagle 5,000 4,050 70% fixed / 30% index amendment 4 December 2014 $4.7600 5.17$ Twin Eagle 5,000 9,145 70% fixed / 30% index amendment 4 January 2015 $4.7600 3.61$ Twin Eagle 7,500 9,113 70% fixed / 30% index amendment 4 February 2015 $4.7600 3.02$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 4 March 2015 $4.7600 3.67$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 4 April 2015 $4.7600 2.66$ Twin Eagle 2,000 6,296 70% fixed / 30% index amendment 4 May 2015 $4.7600 2.52$ Twin Eagle 2,000 4,015 70% fixed / 30% index amendment 4 June 2015 $4.7600 2.86$ Twin Eagle 2,000 3,710 70% fixed / 30% index amendment 4 July 2015 $4.7600 2.82$ Twin Eagle 2,000 4,635 70% fixed / 30% index amendment 4 August 2015 $4.7600 2.89$ Twin Eagle 2,000 4,015 70% fixed / 30% index amendment 4 September 2015 $4.5500 2.79$ Twin Eagle 2,000 2,660 70% fixed / 30% index amendment 5 October 2015 $4.5500 2.70$ Twin Eagle 2,000 4,759 70% fixed / 30% index amendment 5 November 2015 $4.5500 2.33$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 Exhibit 2 Conditions of the Agreements for the Purchase of Natural Gas 162 of 419 December 2015 $4.5500 2.38$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 January 2016 $4.5500 2.57$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 5 February 2016 $4.5500 2.32$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 March 2016 $4.5500 1.85$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 April 2016 $4.5500 1.88$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 5 May 2016 $4.5500 2.04$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 5 June 2016 $4.5500 1.94$ Twin Eagle 2,000 4,670 70% fixed / 30% index amendment 5 July 2016 $4.5500 2.80$ Twin Eagle 2,000 5,441 70% fixed / 30% index amendment 5 August 2016 $4.5500 2.67$ Twin Eagle 2,000 4,542 70% fixed / 30% index amendment 5 Sept 2016 $4.0400 2.81$ Twin Eagle 2,000 3,440 70% fixed / 30% index amendment 6 Oct 2016 $4.0400 2.96$ Twin Eagle 2,000 3,457 70% fixed / 30% index amendment 6 Nov 2016 $4.0400 2.80$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Dec 2016 $4.0400 3.25$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Jan 2017 $4.0400 4.16$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 6 Feb 2017 $4.0400 3.41$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Mar 2017 $4.0400 2.62$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Apr 2017 $4.0400 3.01$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 6 May 2017 $4.0400 2.92$ Twin Eagle 2,000 5,720 70% fixed / 30% index amendment 6 June 2017 $4.0400 3.09$ Twin Eagle 2,000 5,750 70% fixed / 30% index amendment 6 July 2017 $4.0400 2.88$ Twin Eagle 2,000 3,116 70% fixed / 30% index amendment 6 Aug 2017 $4.0400 2.83$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 6 Sept 2017 $4.0400 2.79$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 6 Oct 2017 $4.0400 2.82$ Twin Eagle 2,000 4,356 70% fixed / 30% index amendment 6 Nov 2017 $4.0400 2.93$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Dec 2017 $4.0400 3.10$ Twin Eagle 5,000 8,193 70% fixed / 30% index amendment 6 Jan 2018 $4.0400 3.22$ Twin Eagle 7,500 8,900 70% fixed / 30% index amendment 6 Feb 2018 $4.0400 4.22$ Twin Eagle 5,000 5,336 70% fixed / 30% index amendment 6 Mar 2018 $4.0400 2.52$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Apr 2018 $4.0400 2.46$ Twin Eagle 2,000 4,160 70% fixed / 30% index amendment 6 May 2018 $4.0400 2.58$ Twin Eagle 2,000 7,704 70% fixed / 30% index amendment 6 June 2018 $4.0400 2.71$ Twin Eagle 2,000 3,980 70% fixed / 30% index amendment 6 July 2018 $4.0400 2.78$ Twin Eagle 2,000 4,356 70% fixed / 30% index amendment 6 Aug 2018 $4.0400 2.73$ Twin Eagle 2,000 3,488 70% fixed / 30% index amendment 6 Sept 2018 $4.0400 2.75$ Twin Eagle 2,000 3,410 70% fixed / 30% index amendment 6 Oct 2018 $4.0400 2.93$ Twin Eagle 2,000 3,426 70% fixed / 30% index amendment 6 Nov 2018 $4.0400 3.53$ Twin Eagle 5,000 6,320 70% fixed / 30% index amendment 6 Dec 2018 $4.0400 4.42$ Twin Eagle 5,000 8,069 70% fixed / 30% index amendment 6 Jan 2019 $4.0400 3.99$ Twin Eagle 7,500 7,665 70% fixed / 30% index amendment 6 Feb 2019 $4.0400 2.78$ Twin Eagle 5,000 5,055 70% fixed / 30% index amendment 6 Mar 2019 $4.0400 6.98$ Twin Eagle 5,000 5,250 70% fixed / 30% index amendment 6 Apr 2019 $4.0400 2.67$ Twin Eagle 2,000 7,820 70% fixed / 30% index amendment 6 May 2019 $4.0400 Twin Eagle 2,000 70% fixed / 30% index amendment 6 June 2019 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 July 2019 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Aug 2019 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Sept 2019 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Oct 2019 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Nov 2019 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Dec 2019 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Jan 2020 $3.5600 Twin Eagle 7,500 70% fixed / 30% index amendment 7 Feb 2020 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Mar 2020 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Apr 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 May 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 June 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 July 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Aug 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Sept 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Oct 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Nov 2020 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 163 of 419 Dec 2020 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Jan 2021 $3.5600 Twin Eagle 7,500 70% fixed / 30% index amendment 7 Feb 2021 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Mar 2021 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Apr 2021 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 May 2021 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 June 2021 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 July 2021 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Aug 2021 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Sept 2021 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Oct 2021 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Nov 2021 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Dec 2021 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Jan 2022 $3.5600 Twin Eagle 7,500 70% fixed / 30% index amendment 7 Feb 2022 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Mar 2022 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Apr 2022 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 May 2022 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 June 2022 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 July 2022 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Aug 2022 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Sept 2022 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Oct 2022 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Nov 2022 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Dec 2022 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Jan 2023 $3.5600 Twin Eagle 7,500 70% fixed / 30% index amendment 7 Feb 2023 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Mar 2023 $3.5600 Twin Eagle 5,000 70% fixed / 30% index amendment 7 Apr 2023 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 May 2023 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 June 2023 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 July 2023 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Aug 2023 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 164 of 419 1 AMENDMENT NO. 3 TO THE AGENCY AGREEMENT REGARDING THE BASE CONTRACT FOR THE SALE AND PURCHASE OF NATURAL GAS FROM TWIN EAGLE RESOURCE MANAGEMENT, LLC This Amendment No. 3 to the Agency Agreement dated April 20, 2011 (the “Agency Agreement”) is entered into by and between the City of Evanston, an Illinois municipal corporation (the "City" or “Principal”) and Northwestern University (“Northwestern” or “Appointed Agent”). 1. Extension The City and Northwestern hereby agree to amend and extend the term of the Agency Agreement through August 31, 2023. 2. Entire Agreement This Amendment No. 3 shall constitute the entire agreement of the City and Northwestern regarding the extension of the Agency Agreement. The rights and obligations set forth in this Amendment No. 3 are in addition to those to which the parties have previously agreed in writing. All other rights and obligations set forth in the Agency Agreement not affected by this Amendment no. 3 remain fully effective. 3. Signatures This Amendment No. 3 will become effective when all parties have signed it. The date of this Amendment No. 3 will be the date this Amendment No. 3 is signed by the last party to sign it (as indicated by the date associated with that party’s signature). Each party is signing on the date stated opposite that party’s signature. CITY OF EVANSTON/Principal: Date: ___________________________ , 2015 By:______________________________ Wally Bobkiewicz, City Manager NORTHWESTERN UNIVERSITY/Appointed Agent: Date: ___________________________ , 2015 By:_______________________________ ACKNOWLEDGED AND ACCEPTED BY: Twin Eagle Resource Management, LLC By:_______________________________ Its: _______________________________ Date: _______________________________ 165 of 419 AMENDMENT 7 TO THE AGREEMENT Pursuant to the provisions of Section 12 – Term, of the North American Energy Standards Board Agreement (“Agreement”) previously executed by the City of Evanston (“Customer”), and Twin Eagle Resource Management, LLC (“Company”) on April 20, 2011, Customer and Company (collectively, the “Parties), agree to amend this Agreement as follows: The amended term of this Agreement shall be effective as of August 31, 2021 through August 31, 2023. The Exhibit A attached to this Amendment supersedes Exhibit A previously attached to the Agreement. All other applicable provisions of the Agreement not otherwise amended by this Amendment shall remain in effect. Agreed to: , 2019 ______________________________ _____________________________ By: By: Wally Bobkiewicz, City Manager Twin Eagle Resource Management, LLC City of Evanston 166 of 419 Twin Eagle Resource Management, LLC DRAFT GAS TRANSACTION CONFIRMATION - REVISION <N/A> Contract:NAESB-City of Evanston Date Generated: 1. BUYER: SELLER: BASE CONTRACT DATE: TRADE DATE: City of Evanston Twin Eagle Resource Management, LLC April 20 2011 January 15 2015 2. TRANSACTION DETAILS: Transaction Start Date Del. Pipe End Date Quantity Commodity Price Service Quality (Int., Firm, or EFP) Del. Point (Settles in US$) 579650 / 673428 September 01 2016 September 30 2016 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673429 October 01 2016 October 31 2016 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673430 November 01 2016 November 30 2016 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673431 December 01 2016 December 31 2016 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673432 January 01 2017 January 31 2017 7,500 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673433 February 01 2017 February 28 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673434 March 01 2017 March 31 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673435 April 01 2017 April 30 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673436 May 01 2017 May 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673437 June 01 2017 June 30 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673438 July 01 2017 July 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673439 August 01 2017 August 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673440 September 01 2017 September 30 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673441 October 01 2017 October 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673442 November 01 2017 November 30 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673443 December 01 2017 December 31 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673444 January 01 2018 January 31 2018 7,500 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673445 February 01 2018 February 28 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673446 March 01 2018 March 31 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 1 of 5 (713) 341-7300 Fax (713) 341-7392 167 of 419 DRAFT GAS TRANSACTION CONFIRMATION - REVISION BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston 579650 (Trade Date: January 15, 2015) 579650 / 673447 April 01 2018 April 30 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673448 May 01 2018 May 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673449 June 01 2018 June 30 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673450 July 01 2018 July 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673451 August 01 2018 August 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673452 September 01 2018 September 30 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673453 October 01 2018 October 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673454 November 01 2018 November 30 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673455 December 01 2018 December 31 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673456 January 01 2019 January 31 2019 7,500 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673457 February 01 2019 February 28 2019 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673458 March 01 2019 March 31 2019 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673459 April 01 2019 April 30 2019 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673460 May 01 2019 May 31 2019 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673461 June 01 2019 June 30 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673462 July 01 2019 July 31 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673463 August 01 2019 August 31 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673464 September 01 2019 September 30 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673465 October 01 2019 October 31 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673466 November 01 2019 November 30 2019 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673467 December 01 2019 December 31 2019 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673468 January 01 2020 January 31 2020 7,500 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673469 February 01 2020 February 29 2020 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 2 of 5 (713) 341-7300 Fax (713) 341-7392 168 of 419 DRAFT GAS TRANSACTION CONFIRMATION - REVISION BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston 579650 (Trade Date: January 15, 2015) 579650 / 673470 March 01 2020 March 31 2020 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673471 April 01 2020 April 30 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673472 May 01 2020 May 31 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673473 June 01 2020 June 30 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673474 July 01 2020 July 31 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673475 August 01 2020 August 31 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673476 September 01 2020 September 30 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673477 October 01 2020 October 31 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673478 November 01 2020 November 30 2020 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673479 December 01 2020 December 31 2020 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673480 January 01 2021 January 31 2021 7,500 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673481 February 01 2021 February 28 2021 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673482 March 01 2021 March 31 2021 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673483 April 01 2021 April 30 2021 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673484 May 01 2021 May 31 2021 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673485 June 01 2021 June 30 2021 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673486 July 01 2021 July 31 2021 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 673487 August 01 2021 August 31 2021 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634565 September 01 2021 September 30 2021 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634566 October 01 2021 October 31 2021 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634567 November 01 2021 November 30 2021 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634568 December 01 2021 December 31 2021 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634569 January 01 2022 January 31 2022 7,500 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 3 of 5 (713) 341-7300 Fax (713) 341-7392 169 of 419 DRAFT GAS TRANSACTION CONFIRMATION - REVISION BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston 579650 (Trade Date: January 15, 2015) 579650 / 1634570 February 01 2022 February 28 2022 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634571 March 01 2022 March 31 2022 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634572 April 01 2022 April 30 2022 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634573 May 01 2022 May 31 2022 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634574 June 01 2022 June 30 2022 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634575 July 01 2022 July 31 2022 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634576 August 01 2022 August 31 2022 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634577 September 01 2022 September 30 2022 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634578 October 01 2022 October 31 2022 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634579 November 01 2022 November 30 2022 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634580 December 01 2022 December 31 2022 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634581 January 01 2023 January 31 2023 7,500 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634582 February 01 2023 February 28 2023 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634583 March 01 2023 March 31 2023 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634584 April 01 2023 April 30 2023 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634585 May 01 2023 May 31 2023 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634586 June 01 2023 June 30 2023 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634587 July 01 2023 July 31 2023 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 579650 / 1634588 August 01 2023 August 31 2023 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR 3. SPECIAL PROVISIONS, INCLUDING PRICE DETAILS (if any): Confirm Special Language: The transaction is revised as follows: Effective June 1, 2019 forward, price changed from $4.04 to $3.56; Delivery Period was extended to August 31, 2023. This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 4 of 5 (713) 341-7300 Fax (713) 341-7392 170 of 419 DRAFT GAS TRANSACTION CONFIRMATION - REVISION BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston 579650 (Trade Date: January 15, 2015) 4. CONTACT INFORMATION: Twin Eagle Resource Management, LLC ("Company") 8847 West Sam Houston Parkway North Houston, Texas U.S.A. 77040 Attention: Confirmations Telephone No.: (713) 341-7300 Fax No.: (713) 341-7392 Email: mike.flaman@twineagle.com City of Evanston ("Customer") 2100 Ridge Avenue Evanston, IL 60201 Evanston, Illinois U.S.A. 60201 Attention: Confirmations Department Telephone No.: 847-491-5578 Fax No.: 847-475-8851 Email: dstoneback@cityofevanston.org Marketing Rep: Wolf, Tom Marketing Rep: 5. This Gas Transaction Confirmation (the "Confirmation") verifies the terms of the binding agreement (supplemented by, and subject to the Base Contract referenced above) regarding the Transaction described herein. Please sign this Confirmation and return via fax, or email at confirmations@twineagle.com. If the Confirmation is not objected to in writing within two (2) Business Days of your receipt, the Confirmation will be deemed to have been accepted and agreed to, absent manifest error, unless otherwise specified in the Base Contract. By: Jeremy Davis City of Evanston Authorized Signature Twin Eagle Resource Management, LLC Authorized Signature Sign On: Sign On: This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 5 of 5 (713) 341-7300 Fax (713) 341-7392 171 of 419 For City Council Meeting of May 13, 2019 Item A12 Business of the City by Motion: Renewal of CAD Software For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Demitrous Cook, Chief of Police Perry Polinski, Communications Coordinator Subject: Renewal of CAD Software License and Service Agreement with CentralSquare Technologies (formerly Superion) Date: May 13, 2019 Recommended Action: Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with CentralSquare Technologies, (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $79,372.27. The Agreement is effective from May 1, 2019 through April 30, 2020. Funding Source: Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 (Service Agreements & Contracts) with a FY19 budget of $225,000 and an YTD balance of $136,050.59. Livability Benefits: Health & Safety: Improves efficiency of public safety response via core Computer Aided Dispatch (CAD) and Records Management System (RMS) functionality. Summary: This software is fully utilized by the Evanston Police Department and is essential for their daily success. As a proprietary system, there is no alternative maintenance option. The fees paid for this service agreement are used to continuously improve CentralSquare’s software applications as well as staff their 24/7 Public Safe ty & Justice applications support center. Also, as a client of CentralSquare, the Police Department benefits from the continuous research and development that CentralSquare is doing to improve and enhance their software. This is a sole source request because the only option for comprehensive maintenance and support of the CAD application is CentralSquare as it is the sole owner and distributor of the software. Memorandum 172 of 419 The Police Department’s CAD has been in use since May 9, 1994 (at the time, this software license and service agreement was negotiated at a considerable discount). The Police Department relies on CAD to process numerous transactions related to real- time tracking and dispatching of public safety resources. CAD also assembles information for future use in reporting applications. Below is a brief description of some of the software applications that this agreement covers: MCT (Mobile Computing Technology) is the base product that drives all of the Public Safety personnel’s ability to receive and send information to Dispatch and provides access to LEADS, which allows officers to obtain license plate, driver’s license, and criminal history information. E911 interface automatically enters the name, address, and phone number (ANI/ALI) of the 9-1-1 caller into CADS. CAD-Computer Aided Dispatch is the central system that all of the above systems connect to. This system provides telecommunicators with all of the data and information needed to dispatch public safety personnel to calls efficiently. RMS (Records Management System) is the central data entry system for all information or reports generated by the Police Department. LEADS state/NCIC interface provides LEADS access to all police officers on patrol. MFR (Mobile Field Reporting) automates the police reporting process. The 2018 Service Agreement with Superion (now CentralSquare) was $75,592.43. The cost to renew for 2019 ($79,372.27) reflects a 5% increase in the base services provided over last year. Negotiations and receiving the renewal invoice late brought us past the 2018 Agreement end date of April 30, 2019. However, the vendor extended the Agreement so that service will not be “shut off” if the renewal is not active by the end of April. Legislative History: FY19 Emergency Telephone System budget approved at the meeting of September 27, 2018 Attachments: Copy of Invoice 173 of 419 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Invoice Invoice No Date Page 234043 4/26/2019 1 of 5 Bill To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Ship To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Customer No Customer Name Customer PO #Currency Terms Due Date 6791 Evanston Police Department USD Net 30 4/24/2019 Description Units Rate Extended Contract No. 150676 1 ONESolution MCT Client-Digital Dispatch - Annual Maintenance Fee OSSI MCT Client for Digital Dispatch Maintenance: Start:5/1/2019, End: 4/30/2020 60 $127.19 $7,631.19 2 ONESolution MCT Client-MAPS - Annual Maintenance Fee OSSI Mobile Client Maps Maintenance: Start:5/1/2019, End: 4/30/2020 60 $18.16 $1,089.90 3 ONESolution MFR Client - Annual Maintenance Fee ONESolution MFR Client Maintenance: Start:5/1/2019, End: 4/30/2020 48 $127.19 $6,104.95 4 ONESolution MFR Client-Racial Profiling - Annual Maintenance Fee OSSI - MFR Client - Racial Profiling Maintenance: Start:5/1/2019, End: 4/30/2020 48 $36.34 $1,744.34 5 ONESolution MCT Client AVL License - Annual Maintenance Fee OSSI Client AVL-(Police) Maintenance: Start:5/1/2019, End: 4/30/2020 48 $18.16 $871.92 6 ONESolution Accident Wizard - Annual Maintenance Fee OSSI Accident Wizard Workstation License Client Maintenance: Start:5/1/2019, End: 4/30/2020 30 $34.52 $1,035.72 7 ONESolution MFR Client-Accident Reporting - Annual Maintenance Fee OSSI - MFR Client - Accident Reporting Maintenance: Start:5/1/2019, End: 4/30/2020 30 $72.68 $2,180.43 8 ONESolution CAD Client AVL License - Annual Maintenance Fee ONESolution CAD Client AVL License Maintenance: Start:5/1/2019, End: 4/30/2020 9 $218.03 $1,962.29 9 ONESolution MCT Client License for Message Switch - Annual Maintenance Fee OSSI - LAN Client License for Message Switch Maintenance: Start:5/1/2019, End: 4/30/2020 9 $36.34 $327.06 174 of 419 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Invoice Invoice No Date Page 234043 4/26/2019 2 of 5 Bill To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Ship To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Customer No Customer Name Customer PO #Currency Terms Due Date 6791 Evanston Police Department USD Net 30 4/24/2019 Description Units Rate Extended 10 ONESolution CAD Map Display & Map Maint Software Lic - Annual Maintenance Fee ONESolution Additional CAD Map Display & Map Maintenance Client License Maintenance: Start:5/1/2019, End: 4/30/2020 8 $345.22 $2,761.75 11 ONESolution CAD Console License - Annual Maintenance Fee OSSI Additional CAD Console License Maintenance: Start:5/1/2019, End: 4/30/2020 5 $673.17 $3,365.83 12 ONESolution CAD Resource Monitor Display License With Maps - Annual Maintenance Fee OSSI CAD Resource Monitor Display License with Maps Client Maintenance: Start:5/1/2019, End: 4/30/2020 5 $204.40 $1,022.02 13 ONESolution RMS Map Display & Pin Mapping License - Annual Maintenance Fee OSSI RMS Map Display and Pin Mapping License Maintenance: Start:5/1/2019, End: 4/30/2020 1 $817.61 $817.61 14 ONESolution Notification - Annual Maintenance Fee OSSI Notification Module-30 Workstations Maintenance: Start:5/1/2019, End: 4/30/2020 1 $1,326.35 $1,326.35 15 ONESolution Calls For Service - Annual Maintenance Fee OSSI Calls for Service Module-5 Workstations Maintenance: Start:5/1/2019, End: 4/30/2020 1 $145.35 $145.35 16 ONESolution Accident - Annual Maintenance Fee OSSI Basic Accident Module-30 Workstations Maintenance: Start:5/1/2019, End: 4/30/2020 1 $617.76 $617.76 17 ONESolution Crime Analysis Plus - Annual Maintenance Fee Crime Analysis PlusNet Module Maintenance: Start:5/1/2019, End: 4/30/2020 1 $1,035.65 $1,035.65 18 ONESolution State/NCIC Messaging Software - Annual Maintenance Fee OSSI's Integrated Messaging Software Switch Maintenance: Start:5/1/2019, End: 4/30/2020 1 $2,180.30 $2,180.30 175 of 419 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Invoice Invoice No Date Page 234043 4/26/2019 3 of 5 Bill To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Ship To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Customer No Customer Name Customer PO #Currency Terms Due Date 6791 Evanston Police Department USD Net 30 4/24/2019 Description Units Rate Extended 19 ONESolution Mobile Field Reporting Server - Annual Maintenance Fee OSSI Review Module for Field Reporting- up to 50 workstations Maintenance: Start:5/1/2019, End: 4/30/2020 1 $3,542.99 $3,542.99 20 ONESolution Computer-Aided Dispatch System - Annual Maintenance Fee OSSI Base Computer Aided Dispatch System(includes 4 consoles) Maintenance: Start:5/1/2019, End: 4/30/2020 1 $12,005.30 $12,005.30 21 ONESolution Link Analysis - Annual Maintenance Fee OSSI - Link Analysis Module Maintenance: Start:5/1/2019, End: 4/30/2020 1 $1,035.65 $1,035.65 22 ONESolution Accident Wizard Base Server License - Annual Maintenance Fee OSSI Accident Wizard Base Server License Maintenance: Start:5/1/2019, End: 4/30/2020 1 $681.35 $681.35 23 ONESolution Racial Profiling - Annual Maintenance Fee OSSI Traffi Stops (Racial Profiling) Module-5 Workstations Maintenance: Start:5/1/2019, End: 4/30/2020 1 $472.40 $472.40 24 ONESolution Police-to-Police - Annual Subscription Fee OSSI Police to Police Annual Subscription Fee Maintenance: Start:5/1/2019, End: 4/30/2020 1 $0.00 $0.00 25 ONESolution Mobile Server Software - Annual Maintenance Fee OSSI Base Mobile Server Software Client-Up to 75 Workstations Maintenance: Start:5/1/2019, End: 4/30/2020 1 $5,632.45 $5,632.45 26 ONESolution MCT to ACS FIREHOUSE Interface - Annual Maintenance Fee OSSI - MCT Interface to Firehouse Maintenance: Start:5/1/2019, End: 4/30/2020 1 $1,035.65 $1,035.65 27 ONESolution MFR Client-MOBLAN Version - Annual Maintenance Fee OSSI - MFR Client MOBLAN - Site License Maintenance: Start:5/1/2019, End: 4/30/2020 1 $1,816.92 $1,816.92 176 of 419 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Invoice Invoice No Date Page 234043 4/26/2019 4 of 5 Bill To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Ship To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Customer No Customer Name Customer PO #Currency Terms Due Date 6791 Evanston Police Department USD Net 30 4/24/2019 Description Units Rate Extended 28 ONESolution E911 Interface - Annual Maintenance Fee OSSI E911 Interface Module Maintenance: Start:5/1/2019, End: 4/30/2020 1 $949.34 $949.34 29 ONESolution CAD Map Display & Map Maint Software Lic - Annual Maintenance Fee ONESolution CAD Map Display and Map Maintenance Software License Maintenance: Start:5/1/2019, End: 4/30/2020 1 $949.34 $949.34 30 ONESolution Alpha Numeric Paging - Annual Maintenance Fee OSSI Alpha Numeric Paging Module Maintenance: Start:5/1/2019, End: 4/30/2020 1 $949.34 $949.34 31 ONESolution MCT Client AVL License - Annual Maintenance Fee OSSI AVL Server Host License Maintenance: Start:5/1/2019, End: 4/30/2020 1 $3,815.53 $3,815.53 32 ONESolution Multi-Jurisdictional Dispatch Option - Annual Maintenance Fee OSSI - CAD - Multi-Jurisdicitional Dispatch Option Maintenance: Start:5/1/2019, End: 4/30/2020 1 $690.43 $690.43 33 ONESolution CAD to ACS FIREHOUSE RMS Interface - Annual Maintenance Fee OSSI Firehouse RMS Interface Maintenance: Start:5/1/2019, End: 4/30/2020 1 $999.31 $999.31 34 ONESolution Zetron FSA/IP Toning Interface - Annual Maintenance Fee Zetron FSA/IP Toning Interface Maintenance: Start:5/1/2019, End: 4/30/2020 1 $817.61 $817.61 35 ONESolution CAD to CryWolf Interface - Annual Maintenance Fee OSSI - CAD Interface to CryWolf Maintenance: Start:5/1/2019, End: 4/30/2020 1 $363.38 $363.38 177 of 419 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Invoice Invoice No Date Page 234043 4/26/2019 5 of 5 Bill To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Ship To City of Evanston (OSSI) Attn Perry Polinski 1454 Elmwood Ave. EVANSTON IL 60201 United States Customer No Customer Name Customer PO #Currency Terms Due Date 6791 Evanston Police Department USD Net 30 4/24/2019 Description Units Rate Extended 36 ONESolution Records Management System - Annual Maintenance Fee OSSI Client Base Records Management System-30 Worstations Maintenance: Start:5/1/2019, End: 4/30/2020 1 $7,213.17 $7,213.17 37 NaviLine Pager Connect Interface-Generic - Annual Maintenance Fee CAD PageGate Interface Maintenance: Start:5/1/2019, End: 4/30/2020 1 $181.69 $181.69 RB 230397 Please make remittance payable to Superion, LLC ACH / EFT: Routing Number 0710-000-39 Account Number 81880-15335 Bank of America (Phone 800-432-1000) E-mail payment details to: Accounts.Receivable@centralsquare.com Check: 12709 Collection Center Drive Chicago, IL 60693 Subtotal $79,372.27 Tax $0.00 Invoice Total $79,372.27 Payments Applied $0.00 Balance Due $79,372.27 178 of 419 For City Council Meeting of May 13, 2019 Item A13 Business of the City by Motion: 2019 First Quarter Financial Report For Action: Accept and Place on File To: Wally Bobkiewicz, City Manager From: Hitesh Desai, CFO/City Treasurer Kate Lewis-Lakin, Budget Coordinator Subject: First Quarter Financial Report - March 2019 Date: May 2, 2019 Please find attached the unaudited financial statements as of March 31, 2019. A summary by fund for revenues, expenditures, fund and cash balances is as follows: March 2019 Revenue Expense Net Fund Balance Cash Balance 100 GENERAL FUND 36,549,410 30,177,299 6,372,111 19,960,779 17,403,563 175 GENERAL ASSISTANCE FUND 498,269 274,668 223,601 825,388 825,389 176 HEALTH AND HUMAN SERVICES 207,153 35,840 171,313 184,958 184,957 180 GOOD NEIGHBOR FUND 1,001,462 157,792 843,670 848,272 848,272 185 LIBRARY FUND 3,732,464 1,434,491 2,297,972 3,859,702 3,801,773 186 LIBRARY DEBT SERVICE FUND 175,000 - 175,000 179,581 179,582 187 LIBRARY CAPITAL IMPROVEMENT FD - 8,499 (8,499) 960,050 960,050 200 MOTOR FUEL TAX FUND 476,294 245,724 230,570 2,266,624 2,104,843 205 EMERGENCY TELEPHONE (E911) FUND 248,614 193,467 55,147 817,350 574,689 210 SPECIAL SERVICE AREA (SSA) #4 193,700 - 193,700 (33,135) (33,135) 215 CDBG FUND 297 108,745 (108,448) (45,008) (45,008) 220 CDBG LOAN FUND 52,805 56 52,749 225,944 225,943 235 NEIGHBORHOOD IMPROVEMENT 230 46 184 171,258 171,258 240 HOME FUND 17,746 25,405 (7,659) (327) (327) 250 AFFORDABLE HOUSING FUND 254,433 46,634 207,799 1,572,973 1,671,627 320 DEBT SERVICE FUND 6,706,947 20 6,706,928 7,124,914 7,200,783 330 HOWARD-RIDGE TIF FUND 365,060 87,115 277,946 2,494,808 2,497,077 335 WEST EVANSTON TIF FUND 117,268 163,798 (46,530) 573,850 573,850 340 DEMPSTER-DODGE TIF FUND 75,310 17,717 57,592 112,435 112,435 345 CHICAGO-MAIN TIF 123,544 25,152 98,391 272,300 272,300 350 SPECIAL SERVICE AREA (SSA) #6 122,687 - 122,687 125,786 125,786 415 CAPITAL IMPROVEMENTS FUND 65,122 389,577 (324,455) 13,573,947 10,943,133 416 CROWN CONSTRUCTION FUND 124,817 66,653 58,165 15,600,658 16,568,091 420 SPECIAL ASSESSMENT FUND 107,077 72,925 34,152 2,657,830 2,654,293 505 PARKING SYSTEM FUND 1,794,152 2,125,227 (331,075) 3,450,969 2,788,558 510 WATER FUND 4,318,262 2,306,129 2,012,133 8,705,104 5,514,468 515 SEWER FUND 2,697,901 2,221,345 476,556 9,072,835 2,474,043 520 SOLID WASTE FUND 1,456,516 759,300 697,215 (175,381) (1,120,555) 600 FLEET SERVICES FUND 737,604 507,293 230,311 468,113 (581,451) 601 EQUIPMENT REPLACEMENT FUND 328,467 207 328,260 665,466 1,162,249 605 INSURANCE FUND 4,533,650 5,914,848 (1,381,199) (10,535,504) (5,855,750) Grand Total 67,082,262 47,365,975 19,716,287 85,982,541 74,202,786 Memorandum 179 of 419 Included above are the ending balances as of March 31, 2019 for both unreserved fund and cash balances. Of these two amounts, cash balance is the more meaningful metric since this represents liquid cash and/or invested assets which can be used (or easily sold) to support and fund current operations. While ending fund balance is also an important measurement of the City’s financial health, it usually includes illiquid assets or future cash receipts or disbursements such as receivables (including property tax) due to the City and accounts payable/accrued expenses. 2018 actual numbers are preliminary and unaudited and are subject to change. Fund balance numbers are also subject to change as a result. The 2018 audit will be completed by June 30, 2019. General Fund The attached financials show General Fund revenues at 31.5% of budget and expenses at 26.3% of budget, compared to a 3-month target of 25%. Revenues are often above target at this point in the year due to first installment property tax payments in March. As of March 31, 51% of property tax revenue has been received. Expenses are below target of 25% in most departments. Because of payroll timing, January included 1.5 pay periods, whereas months later in the year will have 3 pay periods. Police and Fire show expenses at 30% and 34% respectively of budget for the first quarter. This is partially due to pension fund transfers which are booked as property taxes for pension funds are received. As shown in the table below, more than 50% of pension property taxes have been received and transferred to pension funds. When those transfers are removed, Police and Fire both show expenses of 22.7% of budget. 2019 Budget 2019 YTD % Actual to Budget Police Department Total Expenses 38,737,094 11,834,344 30.6% Pension Fund Transfer 10,462,704 5,420,258 51.8% Expenses without Transfer 28,274,390 6,414,086 22.7% Fire Department Total Expenses 24,379,850 8,343,373 34.2% Pension Fund Transfer 8,344,947 4,698,042 56.3% Expenses without Transfer 16,034,903 3,645,331 22.7% Overtime in Police and Fire are trending higher than target of 25% of budget, as shown in table below. Overtime Expenses 2018 Actual 2019 Budget 2019 YTD % Actual to Budget Police 1,606,236 959,106 306,002 31.9% Fire 1,007,263 759,956 281,179 37.0% 180 of 419 At current trends, Police and Fire still expect to end the year above budget but below 2018 actuals. This will be managed partially by greater reimbursement for Police Department overtime by Northwestern University during Dillo Day and home football games. Staff will continue to monitor overtime expenses closely and provide a year-end estimate after the second quarter. Multiple snow events in the first quarter of 2019 also contributed to high overtime spending in Police, Fire, and the Public Works Agency (PWA). As of March 31, 2019, the Snow and Ice business unit in PWA, which includes overtime and other expenses related to snow events, had expenses of $991,242 which is 88.2% of budget. Based on past years’ trends, staff predicts that poor weather in November and December could put snow-related expenses $300,000 over budget. Staff will continue to monitor these expenses closely as well as opportunities for savings in other areas. Finance staff meet with departments on a monthly basis to review year-to-date revenue and spending. Staff is preparing for the creation of a 2-year budget for 2020 and 2021, which would begin later in the summer. Enterprise Funds Parking fund revenues through March 31, 2019 are below target. This is because the budget includes an increase in all parking meter rates beginning March 1, 2019. Revenue is expected to rise as the new rates are implemented. Through March 31, 2019, the Water Fund appears low on revenue and expenses. This is because the budget includes multiple large capital projects, with IEPA loan funding budgeted in Other Revenue and expenses budgeted in Capital Outlay. The Water Fund revenues reflect payment from the Village of Skokie at the rate of $0.78 per 1000 gallons against the billed rate of $2.06 per 1000 gallons. This issue is currently being challenged in the court. Through March 31, 2019, the Sewer Fund also appears low on expenses due to a delay in capital project spending until the summer months. These projects are also primarily funded through IEPA loan financing. Through March 31, 2019, the Solid Waste Fund has a negative fund balance of $175,381 and a negative cash balance of $1,120,555. The Solid Waste Fund has received 50% of budgeted property tax revenue for the year. Other Funds Through March 31, 2019, funds receiving property tax revenue tend to show revenue higher than target due to the receipt of the first installment of property taxes in March. This includes the General Assistance Fund, Library Fund, and TIF Funds. The second property tax installment will be due in August. 181 of 419 Through March 31, 2019, the SSA #4 Fund is showing a negative fund and cash balance of $33,135. Through March 31, 2019, the CDBG Fund has higher monthly and year-to-date expenses than revenues. This is due to a delay in reimbursements from state and federal government agencies. As of March 31 funds the fund has a negative fund and cash balance of $45,008. Through March 31, 2019, the Capital Fund is showing a fund balance of $13,573,947 and a cash balance of $10,943,133. The fund continues to spend down balances from the 2018B General Obligation Bonds received in August 2018. Through March 31, 2019, the Crown Construction fund is showing fund balance of $15,600,658 and cash balance of $16,568,091. The fund continues to spend down balances from the 2018A General Obligation Bond proceeds received in August 2018. Through March 31, 2019, the Insurance Fund is showing a negative fund balance of $10,535,504 and a negative cash balance of $5,855,750. There were many high expenses in the first quarter from legal fees and settlements. Fund balance is significantly lower than cash balance due to accrued liabilities for pending litigation. If there are any questions on the attached report, please contact me by phone at (847) 448-8082 or by email: hdesai@cityofevanston.org. Detailed fund summary reports can be found at: http://www.cityofevanston.org/city-budget/financial-reports/. CERTIFICATION OF ATTACHED FINANCIAL REPORTS As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Hitesh Desai, Treasurer of the City of Evanston, hereby affirm that I have reviewed the March 31, 2019 year-to-date financial information and reports which to the best of my knowledge appear accurate and complete. 182 of 419 January February March April May June July August 2019 Unreserved Fund Balance 14,074,270$ 15,222,908$ 19,960,779$ 2018 Unreserved Fund Balance 16,512,558$ 15,306,742$ 17,933,253$ 17,384,626$ 18,479,429$ 15,488,721$ 17,279,434$ 18,345,522$ 2019 Cash Balance 10,603,771$ 14,634,340$ 17,403,563$ 2018 Cash Balance 8,905,448$ 8,120,225$ 12,288,418$ 11,184,339$ 12,226,888$ 9,006,016$ 10,816,697$ 12,252,460$ 2018 v 2019 Fund and Cash Balance - General Fund $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2019 Unreserved Fund Balance 2018 Unreserved Fund Balance 2019 Cash Balance 2018 Cash Balance 183 of 419 2018 Actual 2019 Budget March 2019 YTD 2019 % YTD to Budget 100 GENERAL FUND Target = 25% Revenue Property Taxes 28,188,353 30,047,955 10,803,264 15,445,460 51.4% Other Taxes 50,095,876 50,796,300 4,030,259 11,521,690 22.7% Licenses, Permits and Fees 11,680,895 10,526,400 1,481,906 3,455,690 32.8% Charges for Services 10,396,458 8,900,909 781,166 2,455,337 27.6% Fines and Forfeitures 3,765,058 4,700,500 216,613 857,481 18.2% Interest Income 94,681 55,100 16,269 44,623 81.0% Intergovernmental Revenue 1,466,926 994,303 415,552 488,255 49.1% Other Revenue 1,906,784 988,300 54,353 76,621 7.8% Interfund Transfers 8,133,142 8,877,103 734,751 2,204,253 24.8% Revenue Total 115,728,174 115,886,870 18,534,133 36,549,410 31.5% Expenses 13 CITY COUNCIL 547,275 528,173 37,895 108,761 20.6% 14 CITY CLERK 217,953 180,704 17,528 45,232 25.0% 15 CITY MANAGER'S OFFICE 7,324,610 7,997,018 541,013 1,579,415 19.8% 17 LAW 688,581 646,183 61,859 152,809 23.6% 19 ADMINISTRATIVE SERVICES 9,221,165 9,483,577 701,760 1,721,053 18.1% 21 COMMUNITY DEVELOPMENT 3,579,301 3,480,360 209,008 567,410 16.3% 22 POLICE 39,392,691 38,737,094 6,027,953 11,834,344 30.6% 23 FIRE MGMT & SUPPORT 24,813,300 24,379,850 4,416,960 8,343,373 34.2% 24 HEALTH 3,187,544 3,190,606 219,526 615,251 19.3% 30 PARKS, REC. AND COMMUNITY SERV.12,889,510 12,297,509 700,053 1,941,235 15.8% 40 PUBLIC WORKS AGENCY 13,523,392 13,232,299 891,079 3,268,414 24.7% Expenses Total 115,385,322 114,153,373 13,824,633 30,177,299 26.4% Net 342,851 1,733,497 4,709,500 6,372,111 Beginning Fund Balance 13,245,817 13,588,668 13,588,668 Fund Balance % Ending Fund Balance 13,588,668 15,322,165 19,960,779 17.5% 184 of 419 2018 Actual 2019 Budget March 2019 YTD 2019 % YTD to Budget 505 PARKING SYSTEM FUND Target = 25% Revenue Licenses, Permits and Fees 2,798 Charges for Services 6,299,952 10,343,855 376,218 1,689,649 16.3% Interest Income 109,598 20,000 14,646 27,904 139.5% Intergovernmental Revenue - - 0.0% Other Revenue 337,563 202,020 17,880 76,599 37.9% Interfund Transfers 3,037,704 - 0.0% Revenue Total 9,787,615 10,565,875 408,744 1,794,152 17.0% Expenses Salary and Benefits 1,885,699 1,996,976 127,619 350,345 17.5% Services and Supplies 4,013,848 3,546,775 47,385 570,652 16.1% Insurance and Other Chargebacks 319,648 333,969 27,831 83,492 25.0% Miscellaneous 231,879 304,000 - 0.0% Contingencies 1,495 11,000 - 0.0% Capital Outlay 81,227 3,510,000 - 330,036 9.4% Interfund Transfers 1,440,417 3,512,807 263,567 790,702 22.5% Debt Service 97,498 34,354 - 0.0% Depreciation Expense 2,644,560 - 0.0% Expenses Total 10,716,272 13,249,881 466,403 2,125,227 16.0% Net (928,657) (2,684,006) (57,659) (331,075) Beginning Fund Balance 4,710,701 3,782,044 3,782,044 Fund Balance % Ending Fund Balance 3,782,044 1,098,038 3,450,969 26.0% 185 of 419 510-513 WATER FUND 2018 Actual 2019 Budget March 2019 YTD 2019 % YTD to Budget Target = 25% Revenue Charges for Services 16,055,922 22,615,529 1,137,358 4,109,310 18.2% Interest Income 255,928 40,000 47,182 131,603 329.0% Interfund Transfers 187,430 - 0.0% Licenses, Permits and Fees 47,218 50,000 6,365 13,275 26.6% Other Revenue 235,772 23,194,160 6,762 64,074 0.3% Revenue Total 16,782,270 45,899,689 1,197,667 4,318,262 9.4% Expenses Salary and Benefits 5,803,542 5,533,772 438,407 1,175,538 21.2% Services and Supplies 3,183,368 6,231,350 69,577 398,234 6.4% Insurance and Other Chargebacks 470,397 489,481 40,790 124,275 25.4% Capital Outlay 22,219 30,345,500 (378,997) (375,997) -1.2% Debt Service 819,926 2,081,841 - 0.0% Interfund Transfers 3,682,309 3,932,313 327,693 983,078 25.0% Miscellaneous - 42,000 - 0.0% Contingencies - 1,000 1,000 100.0% Depreciation Expense 2,581,863 - 0.0% Expenses Total 16,563,624 48,657,257 497,469 2,306,129 4.7% Net 218,646 (2,757,568) 700,198 2,012,133 Beginning Fund Balance 6,474,325 6,692,971 6,692,971 Fund Balance % Ending Fund Balance 6,692,971 3,935,403 8,705,104 17.9% 186 of 419 2018 Actual 2019 Budget March 2019 YTD 2019 % YTD to Budget 520 SOLID WASTE FUND Target = 25% Revenue Property Taxes 410,000 820,000 410,000 410,000 50.0% Charges for Services 3,672,193 4,239,270 397,487 931,377 22.0% Other Revenue 124,222 138,000 4,577 35,529 25.7% Interfund Transfers 705,967 150,000 12,500 37,500 25.0% Licenses, Permits and Fees 286,662 486,000 (16,757) 42,109 8.7% Revenue Total 5,199,044 5,833,270 807,807 1,456,516 25.0% Expenses Salary and Benefits 1,074,800 1,076,209 74,127 211,133 19.6% Services and Supplies 3,432,094 3,601,076 9,381 462,766 12.9% Insurance and Other Chargebacks 1,520 - 898 100.0% Miscellaneous 5,288 7,500 1,059 1,262 16.8% Capital Outlay 28,613 386,650 2,650 0.7% Interfund Transfers 322,362 322,362 26,864 80,591 25.0% Debt Service 1,280 22,745 - 0.0% Expenses Total 4,865,956 5,416,542 111,431 759,300 14.0% Net 333,087 416,728 696,376 697,215 Beginning Fund Balance (1,205,683) (872,596) (872,596) Fund Balance % Ending Fund Balance (872,596) (455,868) (175,381) -3.2% 187 of 419 2018 Actual 2019 Budget March 2019 YTD 2019 % YTD to Budget 515 SEWER FUND Target = 25% Revenue Charges for Services 11,919,244 10,483,885 574,850 2,669,976 25.5% Interest Income 56,455 5,000 9,054 27,925 558.5% Other Revenue 3,002 3,104,000 - 0.0% Interfund Transfers 187,430 - 0.0% Revenue Total 12,166,129 13,592,885 583,905 2,697,901 19.8% Expenses Salary and Benefits 1,399,755 1,354,512 100,757 272,803 20.1% Services and Supplies 301,786 304,500 3,295 16,857 5.5% Insurance and Other Chargebacks 269,988 282,083 23,507 70,521 25.0% Miscellaneous 230 1,500 1,610 1,610 107.3% Capital Outlay (654) 4,890,636 - 2,000 0.0% Interfund Transfers 991,677 1,773,532 64,461 193,383 10.9% Debt Service 959,123 6,148,475 1,276,838 1,664,172 27.1% Depreciation Expense 3,615,269 - 0.0% Expenses Total 7,537,174 14,755,238 1,470,467 2,221,345 15.1% Net 4,628,956 (1,162,353) (886,562) 476,556 Beginning Fund Balance 3,967,323 8,596,279 8,596,279 Fund Balance % Ending Fund Balance 8,596,279 7,433,926 9,072,835 61.5% 188 of 419 Memorandum To: Wally Bobkiewicz, City Manager From: Hitesh Desai, CFO/ Treasurer Subject: 1st Quarter 2019 - Cash and Investment Report Date: May 3, 2019 Attached please find the Cash and Investment report as of March 31, 2019. A comparison between the 1st quarter 2019 and fourth quarter 2018 investment reports indicate an increase in combined cash & investments of $5,835,119 from $68,367,667 to $74,202,786. The increase was principally due to the receipt of first installment of property tax. Cash and investment changes from the previous period are summarized below: As of March 31, 2019, ledger balances showing the highest percentage of total deposit was held by First Bank and Trust at $32.4M or 43.7% of the total. Wintrust held $17.2M or 23.2%, while PMA Financial was in custody of money market funds at approximately $9.7M, or 13%. Illinois Funds was at $8.5M or 11.4% and IMET was at $6.0M or 8% with the remainder of $500K (.7%) in MB Financial Bank. Staff will continue to monitor the allocation of Cash and Investments to ensure compliance with the City’s investment policy of no financial institution should have greater than 50% of the city’s total cash and investments. If you have any questions on this report or would like to discuss in greater detail, please contact me by phone at (847) 448.8082 or by e-mail at hdesai@cityofevanston.org. 3/31/2019 12/31/2018 Change Cash 32,416,985 30,889,683 1,527,302 Investments 41,785,801 37,477,984 4,307,817 TOTAL 74,202,786 68,367,667 5,835,119 189 of 419 For City Council Meeting of May 13, 2019 Item A14 Business of the City by Motion: Accela Renewal For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Luke Stowe, Chief Information Officer Maleka Sumar, Civic Technology Analyst Subject: Contract Renewal of Accela (PAL) Maintenance and Support Agreement Date: May 3, 2019 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a renewal of a Licensing and Maintenance agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA 94583) for a period of one year (March 15, 2019 – March 14, 2020) for a total of $89,945.28 with an option to renew for an additional year. This cost reflects a 0% increase in the contract amount. This software provides support for City licensing and permitting activities in Community Development, Health and Human Services, Fire and Public Works Agency. Funding Source: Funding is provided from the Computer Licensing and Support Fund (Account 100.19.1932.62340) in the amount of $74,945.28 with a budget of $550,000 and a YTD balance of $477,071.53. Partial funding of $15,000 will be provided by Health and Human Services Department from the Local Health Protection Grant Fund (Acco unt 100.24.2435.62474). Livability Benefits: Innovation & Process: Support local government best practices and processes Summary: The City of Evanston staff has been utilizing Accela Permits and Licensing Software for over ten years. In an effort to secure the best in class and most competitively priced application, the City staff issued Request for Proposal (RFP) 18-40 for Permits and Licensing Software. Memorandum 190 of 419 Responses were received from the following vendors: 1. Cityview – Harris Computer 2. Davenport Group 3. GRM Management Info Systems 4. Superion 5. Tyler Technologies 6. Online Solutions LLC dba Citizenserve 7. Viewpoint Government Solutions A staff committee was formed to review all RFP responses and check references. Upon completing evaluation, the recommendation was to reject all responses as staff was disappointed in the number of qualifying responses, the pricing and the feedback from reference checks. Staff proposed to extend the agreement with Accela for one year with an option to renew for an additional year. As this software is heavily utilized on a daily-basis across multiple departments for thousands of permitting and licensing needs, the City has no other immediate alternative but to extend the renewal of the agreement with the vendor. Last year, staff negotiated a better customer support model (Standard to Gold) at no additional cost with the vendor. This will provide live technical support M-F (24 hours/day) and 48 customer success hours (annually) for technical configuration valued at approximately $225/hr. The overall value of this added benefit is estimated to be $10,800 in year one (1). In addition, staff has negotiated an alternative licensing structure (from Enterprise-Wide to User-Based) with the vendor which will result in cost savings of $46,119.31 in year one (1). ------------------------------------------------------------------------------------- Attachments: Accela Renewal Order Form 191 of 419 CITY OF EVANSTON, IL – ORDER FORM Page 1 of 4 Order Form Form Approved by Legal (v.1 09/05/2018) CITY OF EVANSTON, IL Renewal Order Form March 1, 2019 Becky O’Brien Sr. Operations Analyst, Renewals Phone: (925) 359-3334 Email: robrien@accela.com 192 of 419 CITY OF EVANSTON, IL – ORDER FORM Page 2 of 4 Order Form Form Approved by Legal (v.1 09/05/2018) Software and Services Annual Maintenance \ 193 of 419 CITY OF EVANSTON, IL – ORDER FORM Page 3 of 4 Order Form Form Approved by Legal (v.1 09/05/2018) Order Detail General Information Customer Contact Customer Address 2100 Ridge Avenue, Ste. 4801, Evanston, IL 60201 Governing Agreement(s) This Order Form will be governed by the applicable terms and conditions. If those terms and conditions are non-existent, have expired or have otherwise been terminated, the following terms will govern as applicable, based on the Customer’s purchase: https://accela.box.com/v/AccelaTerms. Term(s): 3/15/19 – 3/14/20; 1 year with an option to renew for an additional year 2 Order Terms Order Start Date Unless otherwise specified in the Special Order Terms: - Software Licenses & Subscriptions start on the date of delivery by Accela; - Hosting and Support start on Accela’s delivery of the software hosted and/or supported;. Order Duration Unless otherwise specified in the Special Order Terms: - Subscriptions continue from the Order Start Date through the number of months listed in this Order Form (or if not listed, twelve (12) months). Thereafter Subscriptions automatically renew annually as calculated from Order Start Date of Customer’s first Subscription purchase. - Any Software Licenses or Hardware are one-time, non-refundable purchases. - Hosting and Support continue from the Order Start Date through the number of months listed in this Order Form (or if not listed, twelve (12) months). - Professional Services continue for the duration as outlined in the applicable Statement of Work, Exhibit or the Governing Agreement, as applicable. Special Order Terms - This Order Form replaces all previous order forms for the terms listed above and will govern the Software, Maintenance, and/or Services items listed on Page 2 of this Order Form. - In the event of an inconsistency between this Order Form, any governing agreement, purchase order, or invoice, the Order Form shall govern as it pertains to this transaction. - For Software Licenses, Accela may terminate this Order Form in the event the Software is phased out across Accela’s customer base. In such event, Accela will provide Customer sufficient advance notice and the parties will mutually agree to a migration plan for converting Customer to another Accela generally-available offering with comparable functionality. - In accordance with the Gold Customer Support and Maintenance Agreement, Customer may request Customer Success Support through Customer Support web ticket. Accela will provide up to twenty-four (24) hours (“Success Hours”) of this support during each six (6) month period of the term, commencing on the effective date of this Order. The Success Hours are required to be utilized during each six (6) month period and any hours not consumed a the required six (6) month utilization will be forfeited. Customer Success Hours requests must be made by Customer within forty-five (45) days of the commencement of each six (6) month period for all hours allocated for that period. - This application will be partially funded by the the Local Health Protection Grant to provide software for Food and Drug Administration, FDA inspections, maintenance, licensing and reporting. Payment Terms Currency USD Invoice Date Unless otherwise stated in the Special Payment Terms, Invoice for the Grand Total $ above will be issued per the governing terms. Payment Due Date Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s), all payments are due on the Invoice Date and payable net 30 days. Special Payment Terms None unless otherwise specified in this section. 194 of 419 CITY OF EVANSTON, IL – ORDER FORM Page 4 of 4 Order Form Form Approved by Legal (v.1 09/05/2018) Accounts Payable Contact Information (Required) First Name Last Name Title Phone Number Email Address: Billing Address Delivery Address \tbx_1_apmailing\ Method of Invoicing All invoices will be sent electronically to the Email Address provided above unless otherwise specified in Special Invoicing Needs. . Special Invoicing Need Signature Section (Required) Vendor Accela, Inc. Customer City of Evanston, IL Signed By \s2\ Signed By \s1\ Date \d2\ Date \d1\ Title of Authorized Signatory \t2\ Title of Authorized Signatory \t1\ Name (Print) of Authorized Signatory \n2\ Name (Print) of Authorized Signatory \n1\ Additional Signatures Section (Optional) Customer Customer Signed By \s3\ Signed By \s4\ Date \d3\ Date \d4\ Title of Authorized Signatory \t3\ Title of Authorized Signatory \t4\ Name (Print) of Authorized Signatory \n3\ Name (Print) of Authorized Signatory \n4\ Purchase Order Reference (Optional) If Customer requires PO number on invoices, it must be provided to the right and Customer must provide Accela copy of the PO prior to invoice issuance. If no PO number provided prior to invoice issuance date, invoices issued on this Order Form will be valid without a PO reference. PO# (If required): tbx_1_text\ 195 of 419 For City Council Meeting of May 13, 2019 Item A15 Business of the City by Motion: FOP Patrol Contract For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Michelle Masoncup, Corporation Counsel Jennifer Lin, Human Resources Division Manager Subject: Collective Bargaining Agreement – Fraternal Order of Police, Patrol Date: May 10, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the Fraternal Order of Police (FOP), effective January 1, 2019 through December 31, 2022. Livability Benefits: Economy & Jobs: Support Quality Jobs Summary: City staff and representatives from the FOP (Patrol) Union have been negotiating a new contract over the past several months. The attached agreement was agreed upon during mediation and has been ratified by the Union and represents a fair compromise between the City and the Union in light of the current financial situation of the City. Below is a summary of terms which have been updated for this contract: The term of the contract is a four-year term, from January 1, 2019 through December 31, 2022. The four-year term will provide both parties with union security and stability. Furthermore, the lengthy term provides the City with the ability to properly and reasonably budget for salaries and expenses associated with these employees. Wage increases have been secured for 0% effective 1/1/2019, 1% effective 12/31/2019, 1.5% effective 1/1/2020, 2.25% effective 1/1/2021, and 2.25% effective 1/1/2022. An additional step has been added onto the salary schedules effective 2020. The union’s agreement for a 0% wage increase in 2019 and a low wage increase in 2020 will give the City the ability to significantly reduce and anticipate salary expenses to improve its financial situation. Memorandum 196 of 419 The contract allows for an increase in employee contributions to insurance premiums to begin in 2020. The employee percentages will increase from 10% to 15% for PPO and 10% to 12% for HMO. As a one-time consideration for concessions on wage increases, an additional 32 hours of floating holiday time will be granted in 2019. The annual education incentive has been raised from $1,900 to $2,000 for the term of the contract. The union has agreed to reduce the maximum sick days to be paid out from 440 to 420 hours beginning in 2021. All new details will be awarded at $50/hour. FMLA can now be used for paternity leave. Attachments: FOP Patrol 2019-22 Contract 197 of 419 CITY OF EVANSTON AND ILLINOIS FRATERNAL ORDER OF POLICE January 1, 2019 – December 31, 2022 198 of 419 City of Evanston and FOP 2019-2022 Agreement ii TABLE OF CONTENTS ARTICLE I: Recognition & Representation ............................................................................... 1 ARTICLE II: Union Membership & Check-Off ........................................................................... 2 Section 2.1: Check-off of Union Dues ................................................................................... 2 Section 2.2: Indemnification ................................................................................................... 2 Section 2.3: Union Bulletin Board .......................................................................................... 2 Section 2.4: Access to City Premises ..................................................................................... 2 Section 2.5: Use of City Facilities and Equipment ............................................................... 2 ARTICLE III: No Discrimination .................................................................................................. 3 ARTICLE IV: Management Rights .............................................................................................. 4 ARTICLE V: Grievance Procedure .............................................................................................. 5 Section 5.1: Definition of Grievance ...................................................................................... 5 Section 5.2: Union Representation ........................................................................................ 5 Section 5.3: Grievance Procedure .......................................................................................... 5 Section 5.4: Time Limits .......................................................................................................... 6 Section 5.5: Investigation and Discussion ............................................................................ 7 Section 5.6: Civil Service ......................................................................................................... 7 Section 5.7: Disciplinary Grievances ...................................................................................... 7 ARTICLE VI: No Strikes, No Lockouts ....................................................................................... 8 ARTICLE VII: Wages & Benefits ................................................................................................. 9 Section 7.1: Salary Schedule .................................................................................................. 9 Section 7.2: Educational Pay Step Incentive Policy ............................................................ 9 Section 7.3: Education Stipend ............................................................................................ 10 Section 7.4: Holidays ............................................................................................................. 11 Section 7.5: Vacations ........................................................................................................... 11 Section 7.6: Uniform Allowance ........................................................................................... 12 Section 7.7: Sick Leave .......................................................................................................... 14 Section 7.8: Longevity Pay .................................................................................................... 14 Section 7.9: Annual Audit ...................................................................................................... 14 Section 7.10: Death Benefit .................................................................................................. 15 Section 7.11: Family and Medical Leave Act ...................................................................... 15 Section 7.12: Retirement Health Savings Plan................................................................... 16 ARTICLE VIII: Hours of Work & Overtime .............................................................................. 18 Section 8.1: Work Period ....................................................................................................... 18 Section 8.2: Overtime ............................................................................................................ 18 Section 8.3: Court Pay ........................................................................................................... 20 Section 8.4: No Pyramiding................................................................................................... 21 Section 8.5: Emergency Standby Pay.................................................................................. 21 Section 8.6: Hearings/Investigations ................................................................................... 21 Section 8.7: Telecommunicator ............................................................................................ 21 199 of 419 City of Evanston and FOP 2019-2022 Agreement iii Section 8.8: Service Desk Officer I ...................................................................................... 21 Section 8.9: Service Desk Officer II ..................................................................................... 22 Section 8.10: Off-Duty Details. ............................................................................................. 22 ARTICLE IX: Insurance .............................................................................................................. 23 Section 9.1. City Group Life Insurance................................................................................ 23 Section 9.2: City Group Health Insurance Plans ................................................................ 23 Section 9.3. Line of Duty ....................................................................................................... 25 Section 9.4: Medical Insurance – Line of Duty Disability ................................................. 25 Section 9.5: Section 125 Plan ............................................................................................... 25 ARTICLE X: Labor Management Meetings .............................................................................. 26 Section 10.1: Meeting Request............................................................................................. 26 Section 10.2: Content ............................................................................................................ 26 Section 10.3: Attendance ...................................................................................................... 26 ARTICLE XI: Seniority, Layoff & Recall ................................................................................... 27 Section 11.1: Probationary Period ....................................................................................... 27 Section 11.2: Definition of Seniority .................................................................................... 27 Section 11.3. Seniority List .................................................................................................... 27 Section 11.4. Layoff and Recall ............................................................................................ 27 Section 11.5. Termination of Seniority ................................................................................ 28 ARTICLE XII: General ................................................................................................................ 29 Section 12.1: Equipment and Safety Committee ............................................................... 29 Section 12.2: Evidence Technician, Field Training Officer, Range Officer, Accident Investigator, Breathalyzer Operator .................................................................................... 29 Section 12.3: Firearms ........................................................................................................... 29 Section 12.4: Fitness Incentive ............................................................................................ 29 Section 12.5: Drug and Alcohol Testing .............................................................................. 30 ARTICLE XIII: Termination & Legality Clauses ...................................................................... 31 Section 13.1: Savings ............................................................................................................. 31 Section 13.2: Entire Agreement ........................................................................................... 31 Section 13.3: Term ................................................................................................................. 31 APPENDIX A: Dues Authorization Form .................................................................................. 33 APPENDIX B: Annual Salary Schedules ................................................................................... 34 APPENDIX C: Grievance Form .................................................................................................. 40 Side Letter of Agreement: Shift Assignment .......................................................................... 42 Side Letter: Sick Leave Donation ............................................................................................. 43 Side Letter: Patrol/Telecommunications Schedules .............................................................. 44 Side Letter: Canine Program ..................................................................................................... 45 200 of 419 City of Evanston and FOP 2019-2022 Agreement 1 AGREEMENT This Agreement is entered into by and between the CITY OF EVANSTON, ILLINOIS (hereinafter called the “City”) and Illinois Fraternal Order of Police (FOP) (hereinafter called the “Union”). ARTICLE I: Recognition & Representation The City recognizes the Union as the sole and exclusive bargaining agent with respect to wages, hours and other conditions of employment for employees classified as Police Officers, Telecommunicator, Service Desk Officer I, Service Desk Officer II and Towing Coordinator. The provisions of this Agreement apply to Police Officers, Telecommunicators, Service Desk Officer I, Service Desk Officer IIs and Towing Coordinator unless otherwise individually specified. Thus, the term “employee”, unless the context clearly requires otherwise, shall refer to any person who is included in the foregoing bargaining unit represented by the Union; the term “Police Officer” shall refer to only those bargaining unit members who are employed in the Police Officer classification; the term “Telecommunicator” shall refer to only those bargaining unit members who are employed in the Telecommunicator classification; the term “Service Desk Officer I” shall refer to only those bargaining unit members who are employed in the Service Desk Officer I classification; the term “Service Desk Officer II” shall refer to only those bargaining unit members who are employed in the Service Desk Officer II classification, and the term “Towing Coordinator” shall refer to only those bargaining unit members who are employed in the Towing Coordinator classification. 201 of 419 City of Evanston and FOP 2019-2022 Agreement 2 ARTICLE II: Union Membership & Check-Off Section 2.1: Check-off of Union Dues. Upon receipt of a signed authorization form from an employee in the form set forth in Appendix A, the City agrees for the duration of this Agreement to deduct from such employee’s pay uniform monthly Union dues. The Union will notify the City in writing of the amount of the uniform dues to be deducted. Deductions shall be made on the second City payday of each month and shall be remitted, together with an itemized statement, to the Treasurer of the Union by the 15th day of the month following the month in which the deduction is made. Section 2.2: Indemnification. The Union will indemnify the City and hold it harmless against any and all claims, demands, suits, or other forms of liability that may arise out of, or by reason of, any action taken by the City for the purpose of complying with the provisions of Sections 2.1 and 2.2 of this Article. Section 2.3: Union Bulletin Board. The City will make a bulletin board available (currently located in the mail room) for the sole use of posting legitimate Union notices that are not inflammatory in nature or endorsements of candidates for elected public office. It shall generally include notices dealing with internal Union affairs and Union-related business or activities. In addition, the Union President/Chief Steward or his designee (i.e., someone who is a Union representative as defined in Section 5.2 of this Agreement) shall be permitted to distribute such Union notices in Department mailboxes of bargaining unit employees. Except as provided in this Section, there shall be no distribution or posting of Union materials of any kind inside City buildings unless the Police Chief or his designee specifically approves same. Section 2.4: Access to City Premises. Duly authorized Union business representatives and International representatives will be permitted access at reasonable times to the premises of the City for the purpose of handling grievances or otherwise representing employees pursuant to the provisions of this Agreement upon showing proper credentials to the Police Chief or his designee. These business representatives will enter and conduct their business so as not to interfere with City operations. Such right of entry shall at all times be subject to general department rules applicable to non-employees. Section 2.5: Use of City Facilities and Equipment. With the prior approval of the Police Chief or his designee, the Union may use City office equipment and facilities, provided such approval shall not be unreasonably withheld. Such use shall not take precedence over department needs and any materials used or other costs incurred shall be reimbursed by the Union if requested by the City. The City agrees to provide the Union with one used four-drawer filing cabinet to be kept in the lunchroom or in a location mutually agreed to by the Police Chief and Union President/Chief Steward after the building renovation is completed. 202 of 419 City of Evanston and FOP 2019-2022 Agreement 3 ARTICLE III: No Discrimination The use of the masculine pronoun in this document is understood to be for clerical convenience only, and it is further understood that the masculine pronoun includes the feminine pronoun as well. 203 of 419 City of Evanston and FOP 2019-2022 Agreement 4 ARTICLE IV: Management Rights The City shall retain the sole right and authority to operate and direct the affairs of the City and the Police Department in all its various aspects, including, but not limited to, all rights and authority exercised by the City prior to the execution of this Agreement, except as modified in this Agreement, and subject to the City’s obligations under the Illinois Public Labor Relations Act. Among the rights retained is the City’s right to determine its mission and set standards of service offered to the public; to direct the working forces; to plan, direct, control and determine the operations or services to be conducted in or at the Police Department or by employees of the City; to assign and transfer employees; to hire, promote, demote, suspend, discipline or discharge for just cause, or relieve employees due to lack of work or for other legitimate reasons; to make and enforce reasonable rules and regulations; to change methods, equipment or facilities; provided, however, that the exercise of any of the above rights shall not conflict with any of the provisions of this Agreement. 204 of 419 City of Evanston and FOP 2019-2022 Agreement 5 ARTICLE V: Grievance Procedure Section 5.1: Definition of Grievance. A grievance is a difference of opinion between an employee or the Union and the City with respect to the meaning or application of the express terms of this Agreement, or with respect to inequitable application of the Personnel Rules of the City or with respect to inequitable application of the Rules of the Police Department. Section 5.2: Union Representation. Up to two (2) representatives of the Union and the Union’s legal counsel shall have the right to participate in Steps 3, 4 and 5 of the grievance procedure. Union representative means a steward, business agent, and any other duly elected or appointed Union representative previously designated to the City in writing as a Union representative. Section 5.3: Grievance Procedure. Recognizing that grievances should be raised and settled promptly, a grievance must be raised at Step 1 within twenty-one (21) calendar days of the occurrence of the event giving rise to the grievance. In the event of a disciplinary grievance, the time for filing a grievance runs from the receipt of the disciplinary action form by the employee. Union grievances shall be filed at Step 3 of this grievance procedure. The parties acknowledge that it is usually most desirable for an employee and his immediate supervisor to resolve problems through free and informal communications. If, however, the informal process does not resolve the matter, the grievance will be processed as follows: STEP 1: Written to Immediate Supervisor. An employee or employees, or a Union representative on behalf of an employee or employees, may file a written grievance signed by the affected employee(s) and the Union steward on the Union’s grievance form attached as Appendix C. The grievance shall set forth the specific nature of the grievance, the contract provision(s) involved and the remedy sought. The grievance shall be discussed by the employee, accompanied by his Union representative if he so desires, and his immediate supervisor at a mutually agreeable time during the grievant’s duty hours within seven (7) calendar days of the filing of the grievance. The immediate supervisor shall answer in writing within seven (7) calendar days of this discussion. STEP 2: Appeal to Commander or Designee. If the grievance is not settled in Step 1, the employee or Union representative may, within seven (7) calendar days following receipt of the immediate supervisor’s answer, appeal the grievance in writing to the Commander/designee. Such grievance must contain the signature of the Union steward. A meeting shall then be held between the Commander/designee and the employee(s) and steward at a mutually agreeable time, generally within seven calendar days. If no settlement is reached at said meeting, the Commander/designee shall give a written answer within seven calendar days after the meeting. 205 of 419 City of Evanston and FOP 2019-2022 Agreement 6 STEP 3: Appeal to the Chief. If the grievance is not settled in Step 2 and the employee or Union representative decide to appeal, the appeal shall be submitted in writing and signed by the Union steward to the Chief within seven calendar days from receipt of the Step 2 answer. The Grievant, up to two Union representatives and the Chief/designee will discuss the grievance at a mutually agreeable time during the grievant’s duty hours within seven (7) calendar days of the filing of the appeal. If no agreement is reached in such discussion, the Chief/designee will give his answer in writing within seven (7) calendar days of the discussion. The City may join the Step 3 and Step 4 meetings if it so desires, by having in attendance both the Chief and the City Manager or their designee(s). STEP 4: Appeal to City Manager. If the grievance is not settled in Step 3 and the employee or Union representative decide to appeal, the employee or Union representative shall, within seven (7) calendar days after receipt of the Step 3 answer, file a written appeal signed by the Union steward to the City Manager. A meeting between the City Manager or his designee, the Grievant and up to two (2) Union representatives will be held at a mutually agreeable time within fourteen (14) calendar days of the filing of the appeal. If no settlement is reached at such meeting, the City Manager, or his designee, shall give his answer in writing within fourteen (14) calendar days of the meeting. STEP 5: Arbitration. If the grievance is not settled in accordance with the foregoing procedure, the Union may refer the grievance to arbitration by giving written notice to the City Manager within twenty-one (21) calendar days after receipt of the City’s answer in Step 4. The parties shall attempt to agree upon an arbitrator promptly. In the event the parties are unable to agree upon an arbitrator, they shall jointly request the Federal Mediation and Conciliation Service to submit a panel of seven (7) arbitrators from Illinois, Indiana or Wisconsin who are members of the National Academy of Arbitrators. The order of striking names from the panel shall be determined by a coin toss. Before striking any names, each party shall have the right to reject one (1) panel of arbitrators. The arbitrator shall be notified of his selection by a joint letter from the City and the Union requesting that he set a time and place for hearing, subject to the availability of the City and Union representatives. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement. He shall consider and decide only the specific issue submitted to him, and his decision and award shall be based solely upon his interpretation of the meaning or application of the terms of this Agreement to the facts of the grievance presented. The decision and award of the arbitrator which conforms to his authority shall be final and binding upon the City, the Union and the employee or employees involved. The costs of the arbitration, including the fee and expenses of the arbitrator, shall be divided equally between the City and the Union. Section 5.4: Time Limits. No grievance shall be entertained or processed unless it is filed within the time limits set forth in Section 5.3. If a grievance is not appealed within the time limits for appeal set forth above, it shall be deemed settled on the basis of the last answer of the City, provided that the parties may agree in writing to extend any time limits. If the City fails to provide an answer within the time limits so provided, the employee and/or Union representative may immediately appeal to the next step in accordance with the provisions set forth above. 206 of 419 City of Evanston and FOP 2019-2022 Agreement 7 Section 5.5: Investigation and Discussion. All grievance discussions and investigations shall take place in a manner which does not interfere with City operations. The grievant and any employee Union representative(s) shall be released from duty without loss of pay for the purpose of attending a grievance meeting or arbitration hearing as provided above that is scheduled during their regular hours of work. The Chief Steward and/or designee may request his immediate supervisor for reasonable time without loss of pay to prepare and process grievances in accordance with the foregoing procedure, provided such requests shall not be unreasonably denied. Under no circumstances shall the City be obligated to pay any employee for any time that occurs in whole or part outside of an employee’s regularly scheduled hours of work as a result of the provisions of this Section. Section 5.6: Civil Service. Except as provided in Section 5.7, or with respect to subject matters covered by this Agreement, it is understood that matters subject to Civil Service such as promotion are not subject to this grievance procedure. Section 5.7: Disciplinary Grievances. Grievances may be filed with respect to the just cause of any disciplinary action taken against an employee. Any grievance concerning a suspension or discharge shall be filed directly at Step 3 of the grievance procedure within ten (10) calendar days of the imposition of discipline. If an employee is transferred for disciplinary reasons, the employee may grieve the transfer pursuant to the provisions of this Section. Discharge and disciplinary action shall be subject to review under the grievance procedure up to and including arbitration, provided that oral reprimands may not be appeal to arbitration. Disciplinary actions shall be subject to review under the grievance procedure only. Such review procedures are in lieu of and expressly supersede and preempt the employee notification and appeal procedures of the City Civil Service Commission. Such contractual review procedure shall be the sole and exclusive method of reviewing all disciplinary action. 207 of 419 City of Evanston and FOP 2019-2022 Agreement 8 ARTICLE VI: No Strikes, No Lockouts The Union, its officers and agents, and the employees covered by this Agreement agree not to instigate, promote, sponsor, engage in, or condone any strike, slowdown, concerted stoppage of work, or any other intentional interruption of operations. Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the City. The City will not lock out any employees during the term of this Agreement as a result of a labor dispute with the Union. 208 of 419 City of Evanston and FOP 2019-2022 Agreement 9 ARTICLE VII: Wages & Benefits Section 7.1: Salary Schedule. The salary schedule effective from January 1, 2019 through December 31, 2022 shall be as follows and is attached hereto as Appendix B: an increase of 0% effective January 1, 2019; an increase of 1% effective December 31, 2019; an increase of 1.5% effective January 1, 2020; an increase of 2.25% effective January 1, 2021; and an increase of 2.25% effective January 1, 2022. After successful completion of a 24 month probationary period pursuant to Section 11.2, employees will proceed annually to the next step on the Annual Salary Schedule. All employees hired on and after the ratification date shall be placed in a newly created salary schedule as detailed in Appendix B. The new schedule shall include 9 pay steps. Section 7.2: Educational Pay Step Incentive Policy. Effective the first pay period following ratification of this Agreement by both parties, the following educational pay step incentive policy shall be implemented: a) Employees Hired After January 1, 1998 1. All Police Officers, Telecommunicators, Service Desk Officer Is, and Service Desk Officer IIs hired after January 1, 1998 are eligible for a one step educational pay increase (e.g., a move from Step A1 to Step A) at the completion of their probationary period if they have an earned undergraduate degree from an accredited university or college prior to joining the Evanston Police Department. 2. All officers, Telecommunicators Service Desk Officer Is, and Service Desk Officer IIs hired after January 1, 1998 are eligible for a one step educational pay increase if they have earned a job related associate or undergraduate degree from an accredited university or college while in the service of the Evanston Police Department. If the job related degree is earned before the employee is in Step G, the employee shall move to the next pay step (e.g., move from Step D to Step E). b) Employees Hired on or before January 1, 1998 Officers and Telecommunicators employed on or before January 1, 1998 will be eligible for an educational pay incentive step increase in the following circumstances: 1. They have an earned associate or undergraduate degree from an accredited university or college prior to joining the Evanston Police Department; in this case they shall receive a one step education pay increase (e.g., a move from Step A to Step C) at completion of their probationary period or; 2. Prior to January 1, 1998, while in the service of the Evanston Police Department they have an earned job related associate or undergraduate degree from an accredited 209 of 419 City of Evanston and FOP 2019-2022 Agreement 10 university of college or earned thirty (30) semester hours or forty-five (45) quarter hours of job related university or college credits with a “C” grade or better in courses approved by the Police Chief or his designee from an accredited university or college; if the requisite degree or requisite number of hours is earned before the employee is in Step G, the employee shall move to the next pay step (e.g., move from Step D to Step E); or; 3. Prior to January 1, 1998, while in the service of the Evanston Police Department they either had earned one or more university or college credits with a “C” grade or better in courses approved by the Police Chief or his designee from an accredited university or college or were enrolled in such courses and they earn thirty (30) semester hours or forty-five (45) quarter hours of job related university or college credits with a “C” grade or better in courses approved by the Police Chief or his designee from an accredited university or college; if the requisite number of hours is earned before the employee is in Step G, the employee shall move to the next pay step (e.g., move from Step D to Step E). c) Transcripts: To be eligible for this educational pay step, official transcripts from an accredited university or college must be submitted in a timely manner to the Chief of Police verifying receipt of the applicable degree or completion of approved credit hours with a grade of “C” or better. d) Non-Retroactivity & No Pyramiding: There shall be no retroactive application of this educational step incentive policy and there shall be no pyramiding of educational step pay increases. Section 7.3: Education Stipend. In 2019 and continuing, employees shall receive an additional annual $2,000 stipend for a bachelor’s degree from an accredited college or university to be paid on the first pay period of April. 210 of 419 City of Evanston and FOP 2019-2022 Agreement 11 Section 7.4: Holidays. Holidays shall be as follows: -New Year’s Day -Dr. Martin Luther King Jr.’s Birthday -Thanksgiving Day -Friday after Thanksgiving -Christmas Eve -Christmas Day -Memorial Day -Fourth of July -Labor Day -Employee’s Birthday -Three Floating Holidays If an employee’s birthday holiday falls on February 29 (except in leap years) or on another day recognized as a holiday set forth above (excluding floating holidays), the next calendar day shall be recognized as the employee’s birthday holiday. The City agrees that the first three (3) days off in a year (not including sick leave) shall be designated as the floating holidays. For approved days off thereafter, the employee may designate the type of accrued time off to be charged (e.g., vacation, holiday, compensatory time). Compensatory time for holidays will be carried on the Department records as hours rather than days. As a one-time consideration under this Agreement, the City agrees to add thirty-two (32) hours to every employee’s floating holiday bank no later than one (1) month after the effective date of this Agreement. An employee shall have the option of using or cashing out the 32 hours. Any part of the 32 hours not cashed out or used by the end of the year will be paid out to the employee’s PEHP account based on the employee’s December 31, 2019 hourly rate. When an employee takes an approved day off which falls on a City-designated holiday, the employee may designate the type of accrued time off to be charged (e.g., vacation, holiday, compensatory time). Holiday time for holidays will be carried on the Department records as hours rather than days, in a combined bank with compensatory time as set forth in Section 8.2. At the time of separation from City employment the employee shall receive payment of all accrued but unused holiday time. Effective March 1, 2010, the maximum number of holiday hours that may be carried over from year-to-year is addressed in Section 8.2(3). If an employee is required to work on New Year’s Day, Dr. Martin Luther King Jr.’s Birthday, Thanksgiving Day, Friday after Thanksgiving or Christmas Day, he/she shall receive pay at time and one-half for all hours worked. Section 7.5: Vacations. Vacations shall be accrued at the following rates: -Recruitment through 4th year: 2 weeks 211 of 419 City of Evanston and FOP 2019-2022 Agreement 12 -Fifth year through 6th year: 2 weeks/2 days -Seventh year through 10th year: 3 weeks -Eleventh year through 14th year: 3 weeks/2 days -Fifteenth year through 20th year: 4 weeks -Twenty-first year: 4 weeks/1 day -Twenty-second year: 4 weeks/2 days -Twenty-third year: 4 weeks/3 days -Twenty-fourth year: 5 weeks *Employees have a maximum of vacation accrual of two years’ earned vacation. At the time of separation from City employment, the employee shall receive payment of all accrued but unused vacation time. Section 7.6: Uniform Allowance. a) Effective March 1, 2008, the annual allowance for Police Officers will be $1,000 and $850 for Telecommunicators, Service Desk Officer Is, Service Desk Officer IIs, and Towing Coordinator. b) If changes in uniform or new uniform items are mandated by the City, at City initiative, the City shall pay the entire cost of the initial issue of such items; however, if changes in uniform or new uniform items are approved by the City at the request of the Union or of the employees, employees shall be expected to bear the cost of the initial issue of such items out of their annual uniform allotment. If authorized uniform items are damaged in the line of duty (as distinguished from normal wear and tear), the Chief of Police will give reasonable consideration to replacing said damaged uniform items over and above the uniform allowance. c) Except as provided in subsection (d) below, newly hired employees shall be supplied uniform items (including a bullet-proof vest) at no cost to the employee which the Chief of Police determines appropriate. An employee hired April 1 – September 30 of any year shall receive 50% of the uniform allowance set forth in subsection (a) on the April 1 after hire. An employee hired October 1-March 31 of any year shall receive no uniform allowance on the April 1 after hire. d) All sworn members hired after December 31, 2009, will be issued a Glock 17 or Glock 19. This pistol will be the sworn member’s primary duty weapon. Upon retirement from this agency, the sworn member may be eligible to retain their Glock duty weapon. Eligibility will be determined at time of retirement by the Chief of Police. Sworn members issued a Department weapon, are permitted to request an upgrade to a Glock 17 or Glock 19. These older pistols include the Smith & Wesson Model 66 revolver and the Sig-Sauer P226 semi-automatic pistol. A written request to upgrade to the Glock pistol must be submitted to the Chief of Police via the chain of command. Upon retirement from this agency, the sworn member may be eligible to retain their Glock duty weapon. Eligibility will be determined at the time of retirement by the Chief of Police. e) When an officer’s department issue bullet-proof vest is out of its warranty period, the City will pay a vendor up to a maximum of $800 for the replacement vest. Upon retirement, an officer shall have the right to keep the vest. f) This system will be in place as long as the BJA continues to refund to the City of Evanston 212 of 419 City of Evanston and FOP 2019-2022 Agreement 13 50% of the cost of the vest. Should the BJA Grant be discontinued, this selection of the contract will be re-negotiated. 213 of 419 City of Evanston and FOP 2019-2022 Agreement 14 Section 7.7: Sick Leave. a) The City’s sick leave plan shall be continued in effect for the term of this Agreement (accrual of six (6) days for the first full year of employment and twelve (12) days for subsequent full years of employment), with the maximum accrual of 225 days. b) Whenever an employee with ten (10) years or more of service retires or resigns, the employee shall receive, if eligible, payment of all sick days accrued in excess of 25 days for a maximum of 440 hours. Beginning January 1, 2021, whenever an employee with ten (10) years or more of service retires or resigns, the employee shall receive, if eligible, payment of all sick days accrued in excess of 25 days for a maximum of 420 hours. In order to receive this sick leave payout, the employee must give at least two weeks’ notice of intent to retire or resign. Such payment shall be made through payroll check or directed to a designated ICMA-RC account, PEHP, or any combination thereof. c) Beginning January 1, 2017, an employee with 75 days of sick leave accrued as of January 1 shall be eligible to receive on or before the following December 31 a payment equivalent to 100% of all sick leave days accrued during that year, but not used during that year, in excess of four (4) days. This means that if an eligible employee uses eight (8) or more days of sick leave accrued in the calendar year, the employee shall have no days of entitlement; uses seven (7) days – one (1) day of entitlement; uses six (6) days – two (2) days of entitlement; uses five (5) days– three (3) days of entitlement; uses four (4) days – four (4) days of entitlement; uses three days – five (5) days of entitlement; uses two (2) days – six (6) days of entitlement; uses one day – seven days of entitlement; uses no (0) days – eight days of entitlement. An employee may choose to direct some or all of this eligible payment to his Section 457 plan, in accordance with the rules governing that plan. This section does not impact an employee’s eligibility to contribute to PEHP in accordance with Section 7.12. d) In the event an employee is killed in the line of duty, neither subsection (b) or (c) of this Section are applicable; provided, however, that the employee’s entire accrued but unused sick leave shall be paid to the person(s) designated as beneficiary on the employee’s group life insurance, or if there is no designation, as directed by the City. e) An employee who has been off on sick leave for five (5) or more consecutive days may be required to provide a physician’s statement documenting the reason for the absence and his fitness to return to work. For use of sick leave less than five (5) consecutive days, the City may require an employee to provide a physician’s statement documenting the reason for the absence if the City has cause to believe that an employee is abusing sick leave. f) Pursuant to the Illinois Employee Sick Leave Act (820 ILCS 191/1 et seq.), sick leave may also be used for absences due to illness, injury, or medical appointment of the employee's child, spouse, sibling, parent, parent-in-law, grandchild, grandparent, or step-parent. Section 7.8: Longevity Pay. Employees with the years of service indicated below shall receive longevity pay in accordance with the following schedule: Years of Service Total Longevity Pay Computed as a Percentage of Employee’s Salary 10 Years 3% 15 Years 4% 20 Years 5.5% Section 7.9: Annual Audit. The Police Department will provide a bi-weekly update of each 214 of 419 City of Evanston and FOP 2019-2022 Agreement 15 employee’s balances of compensatory time, floating holiday, sick leave, and vacation leave. After notification, the employee has thirty (30) days to file any discrepancies with the Police Department. After this thirty (30) day period, the update shall be considered final. Section 7.10: Death Benefit. In the event of death of an employee in the line of duty, the City shall pay a death benefit of $3,000 to the designated group life insurance beneficiary or, if there is no designation, as directed by the City. Section 7.11: Family and Medical Leave Act. In accordance with the Family and Medical Leave Act, the parties agree to the following: 1. A leave year for purposes of FMLA shall be the calendar year. 2. All employees who meet the applicable hours of work requirement during the preceding twelve (12) month period of employment shall be granted a total of sixty (60) work days of family and/or medical leave during each calendar year for the following reasons: a. The birth of an employee’s child and in order to care for the child b. The placement of a child with an employee for adoption or foster care c. To care for a spouse, child, parent or parent-in-law who has a serious health condition d. A serious health condition that renders the employee incapable of performing the functions of his or her job 3. Notice of Leave: If the need for Family Medical Leave is foreseeable, the employee shall give the City at least thirty (30) days prior written notice if possible. Failure to provide such notice may be grounds for delay of leave. Where the need for leave is not foreseeable, the employee shall notify the City as soon as practicable, generally within one (1) to two (2) business days of learning of the need for leave. 4. FMLA leave for employee’s own serious health condition: An employee who has a serious health condition must first use any or all of his accrued sick leave. If an employee has used up all his accrued sick leave, the employee will be placed on FMLA leave on an unpaid basis. The employee may choose to use accrued vacation, holiday and/or compensatory time during the FMLA leave. If an employee is unable to return to work at the conclusion of the FMLA, employment will be terminated, unless otherwise prohibited by law. 5. FMLA leave for an immediate family member with a serious health condition: An employee may request FMLA leave to care for an immediate family member (as defined by the FMLA) with a serious health condition. The employee may choose to use accrued vacation, holiday and/or compensatory time for some or all of the FMLA. If the employee does not have sufficient accrued vacation, holiday or compensatory time for the FMLA the balance will be on an unpaid basis. The employee must return to work at the completion of the FMLA, or his employment will be terminated. 6. FMLA leave due to the birth of a child, placement of a child for adoption or foster care: An employee who gives birth must first use FMLA; within this classification she must first use a 215 of 419 City of Evanston and FOP 2019-2022 Agreement 16 minimum of 6 weeks of accrued sick leave (or until her sick accrual bank is down to 80 hours) to the extent her condition qualifies as a serious health condition under the FMLA. After that, the employee will be placed on FMLA leave and may choose to use vacation, holiday and/or compensatory time to substitute for any or all of the FMLA. The employee must specify in advance the amount of vacation, holiday and/or compensatory time to be used. The employee must return to work at the conclusion of the FMLA leave, unless she is medically unable to return to work. In such cases, the conditions specified in subsection 4 above shall apply. Employees not giving birth who use FMLA leave following the birth of a child or placement of a child for adoption or foster care may request FMLA leave. The employee may choose to use accrued sick leave, accrued vacation, holiday and/or compensatory time for some or all of the remaining FMLA. If the employee does not have sufficient accrued vacation, holiday and/or compensatory time for the full FMLA, the balance will be on an unpaid basis. The employee must return to work at the completion of the FMLA, or employment will be terminated. 7. During FMLA leave, seniority shall continue to accrue regardless of whether the employee is in pay status or not. 8. All fringe benefits will be continued in the same manner as if the employee were working as long as the employee continues in pay status. During any time on unpaid FMLA leave the City will continue to pay its share of the cost to maintain insurance coverage for full-time employees who have worked at least 1,250 hours over the preceding twelve (12) month period. If the employee fails to return to work at the conclusion of a FMLA leave, the employee shall repay to the City the premiums paid on the employee’s behalf to maintain insurance coverage while on unpaid FMLA leave unless the reason the employee does not return to work is because of (1) retirement under applicable pension plan (Downstate Pension Fund or IMRF), (2) the continuation, recurrence or onset of a serious health condition that would otherwise entitle the employee to leave under the FMLA, or (3) circumstances beyond the employee’s control. 9. The employee must provide medical certification to support the request for leave because of a serious health condition, a fitness for duty report to return to work, and may be required to provide a second or third opinion at the City’s expense. Employees on FMLA leave must notify the City in writing at least ten (10) working days prior to when they wish to return to work, so that arrangements for a fitness for duty report, if required, may be made efficiently. Section 7.12: Retirement Health Savings Plan. The Post Employment Health Plan (PEHP) for all bargaining unit members in the plan shall be funded as follows: A. An employee with 300 hours of sick leave accrued as of January 1 of each year shall contribute 24 hours of accrued sick time to the PEHP by the end of the second pay period of November each year. 216 of 419 City of Evanston and FOP 2019-2022 Agreement 17 B. An employee with 400 hours of sick leave accrued as of January 1 of each year shall contribute 32 hours of accrued sick time to the PEHP by the end of the second pay period of November each year. C. An employee with 600 hours of sick leave accrued as of January 1 of each year shall contribute 32 hours of accrued sick time to the PEHP by the end of the second pay period of November each year. Any contributions to the PEHP will correspondingly reduce the employee’s annual sick leave payout under Section 7.79(c) in the subsequent year. For employees eligible for the annual sick leave payout described in Section 7.7(c) of the Agreement, the City shall contribute the first 32 hours of such payout eligibility to the PEHP. 217 of 419 City of Evanston and FOP 2019-2022 Agreement 18 ARTICLE VIII: Hours of Work & Overtime Section 8.1: Work Period. There shall be a 14-day work period for Police Officers (seven days for Telecommunicators, Service Desk Officer Is, and Service Desk Officer IIs) for the purposes of computing overtime pay. The normal work day for patrol officers is eight and one- half (8 ½) hours, including a 30-minute unpaid lunch period. The City will assume any liability for any Police Officer injured during the unpaid lunch period, in the same manner that the City is liable if the Police Officer is injured during a paid on-duty period. The City will not assume liability for any officer injured during any unpaid period unless the injury results from line-of- duty responsibilities. In the event an officer injured during an unpaid lunch period and the injury does not result from line-of-duty responsibilities, the City will use its best efforts to provide the officer light duty work, if requested (such requests not to be unreasonably denied), as if he had received a line-of-duty injury. The City shall post work schedules showing shifts, work days and work hours to which the employees are assigned at least thirty (30) days in advance. Employees will be afforded at least 72 hours’ notice of any changes in the work schedule, except for emergencies. Section 8.2: Overtime. When Police Officers are ordered to report for work which is in addition to the Officer’s scheduled shift, the Officer shall either be paid time and one-half or receive compensatory time at time and one-half (at the employee’s option) for all such hours. Straight time hourly rate of pay shall be determined by dividing the annual salary by 2080. The following special rules apply: 1. Canceling Day Off: When the City cancels an employee’s day off for field operational needs, the employee shall be paid double time for all hours worked on said day. (It is understood that if the City cancels any portion of an employee’s time off on a City holiday, either the observed or the actual holiday will be treated as double time hours, but not both.) If the City cancels an employee’s previously approved TA (for field operational needs) within 7 days of the scheduled day off, the employee shall be paid double time for all hours worked on that day. If the City cancels an employee’s previously approved TA more than 7 calendar days in advance, the employee will be paid time and one-half for all hours worked, with a minimum of four hours. If the employer, due to operational needs, must cancel previously granted time-off requests, the employer must put the cancellation of the time-off request in writing on a form provided by the department, and provide that written cancellation to the officer before the scheduled day-off. The reason for the cancellation or the cancellation itself is at the discretion of the Chief or his designee and is not subject to the grievance procedure, unless subject to another provision of this agreement. 2. Training: Training is defined as all school, seminars and conferences with the exception of recruit school and entry level training. Training requested by an employee on a regular day off, including recertification or 218 of 419 City of Evanston and FOP 2019-2022 Agreement 19 refresher for special assignments (e.g., FTO, ET) will be compensated with a Worked Day Off (WDO), of eight hours. Training ordered by the supervisor or the department on a regular day off, including the departmental in-service training, will be compensated with WDO at the rate of time and one-half (twelve hours). Usage of WDO hours accrued due to training must occur within 90 days from the date earned, and can be taken in a minimum of four hour blocks within that 90-day period. If an officer is ordered to school and scheduled for a regular working day, and then requests a rescheduling to a regular day off, the training will be considered as requested training by the officer and compensated as a WDO at straight time. An officer scheduled on a regular day off for training which is a result of a disciplinary action will be compensated as a WDO on a straight time basis. Every effort will be made to schedule such training on a regular work day. 3. Compensatory Time Rules. (See related MOU for clarification) Compensatory time which accrues shall be granted as time off pursuant to employee requests. The Department will make good faith efforts to schedule time off, consistent with the needs of the Department. Effective March 1, 2010, the maximum combined compensatory and holiday time accumulated shall be 500 hours for Police Officers and 440 hours for Telecommunicators, Service Desk Officer Is, and Service Desk Officer IIs provided, however, any employee who as of March 1, 2010, has more than the applicable hours limit shall not lose the hours in excess of the limit (500/440) but any such employee shall not be entitled to earn compensatory time or carry over any additional holiday hours until the number of hours in said employee’s bank drops below the applicable limit (500/440). Effective on or before February 28th of each year, any holiday hours accrued during the preceding twelve months (i.e., from January 1st through December 31st) but not used above the applicable maximum limit (500/440 hours or the grandfather limit if applicable) shall be paid. The gross amount of the payment shall be based on the employee’s then current normal hourly rate of pay. Each employee shall have the following options concerning such payment: a. Paid into the employee’s Section 457 account up to the maximum extent allowed by IRS. If the amount exceeds the maximum contribution allowed by IRS, the amount in excess of the maximum shall be paid to the employee, less applicable deductions; or b. If the employee has a Section 457 account but elects to not have any amount paid into his/her Section 457 account or to have less than the full amount paid into his/her Section 457 account, paid the full amount or the amount that is not paid into the employee’s Section 457 account, whichever is applicable, less applicable deductions; or c. If the employee does not have a Section 457 account, paid the full amount, less applicable deductions. Effective January 1, 2017, an employee may request a payout of up to 200 hours per year from 219 of 419 City of Evanston and FOP 2019-2022 Agreement 20 accumulated compensatory/holiday time, which may be in addition to the annual payout for holiday hours over the applicable limit. Requested payouts will be based on a first come, first served basis and simultaneous requests will be based on seniority. Payouts are subject to annual available funding set by the Chief of Police. Any payouts of banked hours will reduce the overall grandfathered accrual limit, in the event the employee was above the applicable maximum limit (500/440) as of March 1, 2010. IMRF Compensation Annual Change Limits - On August 26, 2011, the governor signed Senate Bill 1831 (Public Act 97-0609). Provisions that are included in both P.A. 97-0609 and prior Public Acts are not described here, but can be found in General Memoranda 617 and 618. This IMRF Statute change impacts the City on behalf of FOP members in the IMRF as follows: A. Employers are required to pay that portion of the present value of a pension attributable to earnings increases exceeding the greater of 6% or 1.5 times the increase in the CPI-urban (“Accelerated Payment”) B. Employers are required to request a “Pension Impact Statement” from IMRF before increasing the earnings of certain members by 12% or more FOP IMRF member payouts that result in an increase of 12% or more from the previous year will be subject to section 4B above. The City may request a labor management meeting to discuss the impact of any payouts that exceed either 4A or B above. 1. Hireback: When an officer is hired back, there shall be a minimum pay guarantee of four (4) hours’ pay at time and one-half. 2. Forced Hireback: Employees must not be forced back for hirebacks when any of the following situations apply: the employee is working a shift switch for another officer; the employee is working a hireback or detail from the previous shift; the employee had training as a tour of duty for the previous shift; the employee was forced back the previous workday. Provided that in the event of an emergency, all officers must remain available for a hireback. 3. Canceling a Cancellation: If an employee’s scheduled day off is canceled (i.e., the employee is directed to work) and thereafter the cancellation is canceled (i.e., the employee is directed to not report for work), the employee shall be paid for one-half of the hours that the employee was originally scheduled to work on said day at time and one-half. Section 8.3: Court Pay. An employee who is required to appear for off-duty court appearance shall receive time and one-half for all hours actually worked or a minimum guarantee of four (4) hours’ pay at straight-time, whichever is greater, under the following situations: 1. Morning Court Call: Employee on afternoon shift, midnight shift or on a day off; 2. Afternoon Court Call: Employee on midnight shift, or on a day off or on an afternoon shift which begins at or after 4:00 p.m.; and 3. Afternoon Court Call: If the employee is on an afternoon shift which begins before 4:00 p.m., the court hour minimum shall not be applicable, but the employee shall receive time and one-half pay until the beginning of the shift, even if the court appearance ends before 220 of 419 City of Evanston and FOP 2019-2022 Agreement 21 the beginning of the shift. An employee shall not be eligible for more than one minimum guarantee of four (4) hours per day. In the event it is necessary for an off-duty officer to come to the station in order to obtain evidence for the court appearance, that officer will receive an additional half hour before and after court for travel time. An employee who is eligible for court pay under this Section may elect to receive compensatory time, in lieu of pay, at the same rate as the employee would have received court pay, subject to the compensatory time limits set forth in Section 8.2(4). Section 8.4: No Pyramiding. Overtime shall not be paid twice for the same hours worked. Section 8.5: Emergency Standby Pay. Whenever the Chief of Police or his designee places an employee on emergency standby outside of regular work hours and requires the employee to stay at home, all such time shall be paid as overtime under Section 8.2 Overtime. There shall be a minimum pay guarantee under this Section of two (2) hours’ pay at time and one-half. Section 8.6: Hearings/Investigations. An employee and a bargaining unit Union representative who attend any of the following proceedings during off-duty time shall receive time and one-half pay for time spent in the proceeding, with a minimum of one hour’s pay at time and one-half: 1. pre-disciplinary hearing; 2. OPS investigation; and 3. Accident Review Board hearing. There shall be no pay, however, if at the employee’s request the proceeding is continued or rescheduled to a later date. Pay under this Section does not apply to witnesses. It is understood that when an employee requests a Union representative, that representative shall be an on-duty steward. If an employee or the Union requests a representative who is off duty to be present at such meetings, that representative will not be compensated without prior approval of the Chief of Police or his designee. Section 8.7: Telecommunicator. In the event a Telecommunicator works overtime on a voluntary basis, the employee will be paid time and one-half the employee’s regular straight- time rate for all hours worked. In the event there are no volunteers and the Department orders a Telecommunicator to work overtime, the employee will be paid double-time the employee’s regular straight-time hourly rate for all hours worked, with the following exception: when a Telecommunicator is ordered in off of the on-call list the Telecommunicator will be paid at the rate of time and one-half. Section 8.8: Service Desk Officer I. Service Desk Officer Is will work an 8.5 hour day which includes a one half (0.5) hour unpaid lunch period; this is payroll neutral meaning that if a lunch period is not taken the Desk Officer will not receive compensation. The ratio of days worked to days off will follow the 5-2 schedule. The Service Desk Officer I will have an early morning start and a mid-morning start. SDO Is work 2080 hours per year. 221 of 419 City of Evanston and FOP 2019-2022 Agreement 22 Section 8.9: Service Desk Officer II. Effective August 3, 2009, the eight (8) hour workday for a Service Desk Officer II (SDO II) changed to an eight and one half (8.5) hour workday which includes a one half (.5) hour paid lunch period. The ratio of days worked to days off will follow the 5-2, 5-3 schedule. 1st Detail 2215 through 0645 2nd Detail 0615 through 1445 3rd Detail 1415 through 2245 This schedule is payroll neutral; meaning that if a paid lunch period is not taken the desk officer will not receive compensation. Lunches will be available for Service Desk Officer IIs working shifts staffed with more than two SDO IIs. SDO IIs are to work 2080 hours per year. If the calculation for the number of hours worked for an individual is in excess of 2080 for the year, the SDO II will receive time off to offset the surplus. If the SDO II does not receive the surplus time off prior to January 1 of the following year, he/she is to receive the additional hours worked as either cash or compensatory time at the overtime rate of one and one half (1.5). If the calculation for the number of hours worked for an individual SDO II is below 2080 for the year, the individual will owe the City the number of hours he/she is short. That number will be deducted from one or any combination of the SDO II’s compensation, vacation or holiday accounts and will be decided upon by the individual. Section 8.10: Off-Duty Details. $38.00 per hour with three (3) hour minimum ($38.00 per hour for CTA detail) except where a different rate is agreed upon and accepted by the Police Officer working the detail and approved by the Police Chief. If the CTA grant covering CTA details is increased, the Police Chief shall give consideration to increasing the hourly rate for such details. All new special details prior to January 1, 2019, shall be paid at a rate of $40 per hour with a three (3) hour minimum. All new special details after January 1, 2019, shall be paid at a rate of $50 per hour with a three (3) hour minimum. Whenever feasible, all off-duty details will be posted. If any off-duty details are canceled within less than 24 hours’ notice to the Officer, the Officer shall receive the three-hour minimum pay. 222 of 419 City of Evanston and FOP 2019-2022 Agreement 23 ARTICLE IX: Insurance Section 9.1. City Group Life Insurance. a) The City group life insurance program shall be continued in effect for the term of this Agreement. Effective June 1, 2000, the City shall pay the full cost of such insurance for employees who are enrolled in the City’s term life insurance program. b) An employee who is eligible for group life insurance under subsection (a) of this Section shall have the option to elect additional optional life insurance which may be offered by the City’s insurance carrier (under the rules of that carrier) so long as the employee pays the entire premium, which may change from time to time. The election and/or continuation of optional insurance is solely an employee’s individual decision. Section 9.2: City Group Health Insurance Plans. a) Effective January 1, 2017, and for the term of this Agreement, employees may participate in one of the below medical insurance plan(s) maintained by the City. If the City determines that one of these plans shall no longer be in effect, or if the City adds a new plan, employees shall have the right to switch to another plan on a non-medical basis under rules established by those plans. PPO1 PPO2 HMO IL & BA Deductible (sing/fam) $500/$1500 $1000/$2000 n/a Coinsurance (in/out net) 90%/70% 80%/0% n/a Out of Pocket Max (in/out net) $1500/$4500 $3000/$9000 $1500/$3000 $1500/$3000 Office Visit Copay $30 $30 $30/$60 ER Copay $150 $150 $150 Prescription Drug co-pay (30 day) $10/$25/$40 $10/$25/$40 $10/$25/$40 Prescription Drug co-pay (90 days) $20/$50/$80 $20/$50/$80 $20/$50/$80 *For all PPO plans listed above, the deductible is included in the out-of-pocket maximum. b) Effective January 1, 2014, health insurance contributions made by employees will be based on a percentage of funding premiums that will be set by 10/1 of each year. Increases to union member contributions will be limited to a 10% increase. If the total funding premium increases by more than 10% in a given year, the union member contribution for the following year will be capped at a 10% increase. For all subsequent years union member premiums will continue to increase within the cap in order to “catch up” to the originally agreed upon percentage contribution rates. 223 of 419 City of Evanston and FOP 2019-2022 Agreement 24 Effective January 1, 2019 employees covered by these plans will continue to contribute the following percentage (%) of total premium cost, which shall be deducted from their employee paychecks: Tier Employee 10% Employee+1 or 2 children 8% Employee+ Spouse/DP 9% Family 10% The contribution amounts for the Employee + 1 or 2 children and Employee + Spouse/DP tiers will be calculated as a percentage of the total family premium cost. Effective January 1, 2020, employees covered by these plans will contribute the following percentage (%) of total premium cost, which shall be deducted from their employee paychecks: Tier Plan Percentage Employee HMO 12% PPO 15% Employee + 1 HMO 10% PPO 13% Family HMO 12% PPO 15% The contribution amount for the Employee + 1 will be calculated as a percentage of the total family premium cost. As of January 1, 2020, the Employee + 1 or 2 children and Employee + Spouse/DP tiers are discontinued. c) Employees may enroll in the dental insurance program available to all City employees, as long as the employee pays the entire premium. d) An employee who retires during the term of this Agreement and is eligible for an immediate or deferred pension under the Police Pension Fund or an immediate pension under the Illinois Municipal Retirement Fund, may elect employee-only or family coverage under the City’s Medical Insurance Plan by paying the entire group premium cost, which may increase from time to time. Payment shall be by means of deduction from the pensioner’s Police Pension Fund check or by means of deduction from the pensioner’s IMRF pension check or by direct billing if the employee is covered by the Illinois Municipal Retirement Fund. e) During the first year of this Agreement, the City and the Union will establish a Medical Insurance Cost Containment Committee. The Committee shall include 3 representatives of the Union, and 3 representatives of the City. Alternatively, in the event that at some point the City establishes a City Medical Insurance Cost Containment Committee, the Union shall instead be provided equal representation on that committee along with all other participating bargaining unit and/or employee groups. The purpose of the Committee is to review medical insurance coverage options, including cost saving revisions to existing coverages, provision of new or replacement benefits and the like. Prior to making any changes to the City’s medical insurance program, the City will 224 of 419 City of Evanston and FOP 2019-2022 Agreement 25 review the proposed changes with the Committee in place at the time and review any comments made by members of the Committee. The City will notify the Union of any changes made by the City to the City’s medical insurance program 30 days prior to the effective date of such changes. The City will notify the Union of any changes made by the providers of the City’s medical insurance program within 15 days of receiving such notice from the provider. In the event, however, the City exercises the right to change insurance carriers for part or all of the life/medical insurance program or to self-insure any or all said programs, benefits levels shall remain substantially the same. In the event, however, that City instituted changes are such that overall benefit levels are no longer reasonably comparable to those which predated the changes, the Union shall have the right, within thirty (30) days of the insurance changes taking effect, to demand impact and effects bargaining over the City’s changes by so notifying the Director of Human Resources in writing. The parties shall then promptly meet and negotiate in good faith over the impact and effects of the changes. The pendency of impact and effects negotiations, however, shall not delay the institution of changes. If the parties fail to reach agreement over impact and effects, either side may invoke arbitration to resolve the dispute according to the procedure of Step 5 Arbitration of this Agreement (Section 5.3), except that the arbitration shall be an interest arbitration conducted according to the provisions of the IPLRA as applicable, and the arbitrator shall determine the dispute by applying the interest arbitration provisions of the IPLRA, and the parties’ rights during and after the arbitration shall be as provided in the IPLRA. f) Employees who elect to drop medical coverage, because that employee is covered by another group plan, shall receive an annual payment from the City of $1,800 per year. Section 9.3. Line of Duty. In the event an employee with dependent medical coverage is killed in the line of duty, the employee’s spouse shall receive dependent medical coverage applicable to other employees covered by this Agreement, which may change from time to time, paid for by the City. The coverage under this Section shall continue until remarriage, until the spouse is eligible for Medicare or until the spouse is covered by that spouse’s own group medical insurance plan (i.e., if the spouse is employed), whichever occurs sooner. Section 9.4: Medical Insurance – Line of Duty Disability. In the event an employee is absent from work because of line of duty disability, the City shall pay the entire group medical insurance premium for the duration of the employee’s line of duty disability, but not beyond the date that an employee retires or ceases to be an employee. Section 9.5: Section 125 Plan. The City will continue to offer a Section 125 Plan for employee contributions under this Article. 225 of 419 City of Evanston and FOP 2019-2022 Agreement 26 ARTICLE X: Labor Management Meetings Section 10.1: Meeting Request. The Union and the City agree that in the interest of efficient management and harmonious employee relations, quarterly Labor-Management meetings will be held. The Labor-Management Committee shall include three employees covered by this Agreement appointed by the Union and three representatives appointed by the Chief of Police. Such quarterly meetings may be requested by either party by placing in writing a request to the other for a “labor-management meeting” and expressly providing the agenda for such meeting. Labor-management meetings shall be set at a mutually convenient day. Such meetings shall be limited to: 1. Discussion of the implementation and general administration of this Agreement; 2. A sharing of general information of interest to the parties, including departmental operational matters affecting employees; and 3. Notifying the Union of changes in conditions of employment contemplated by the City which will affect employees. The parties agree to meet in good faith and exercise their best efforts to submit recommendations for approval by the Chief of Police. Section 10.2: Content. It is expressly understood and agreed that such meetings shall be exclusive of the grievance procedure. Specific grievances being processed under the grievance procedure shall not be considered at “labor-management meetings” nor shall negotiations for the purpose of altering any or all of the terms of this Agreement be conducted at such meetings. The Labor-Management Committee shall keep summary minutes of labor- management meetings, which shall be initialed by the parties and made available for distribution to employees covered by this Agreement. Section 10.3: Attendance. Attendance at labor-management meetings shall be voluntary on the Union Officer’s part. If the parties agree to schedule a meeting during an employee’s regular straight-time shift, the Union Officer shall be compensated for time lost from the normal straight-time work day. 226 of 419 City of Evanston and FOP 2019-2022 Agreement 27 ARTICLE XI: Seniority, Layoff & Recall Section 11.1: Probationary Period. All new employees shall be considered probationary employees until they complete a probationary period of twenty-four (24) months. The City may, for reasonable cause, extend the probationary period for up to an additional six (6) months. During an employee’s probationary period the employee may be suspended, laid off, or terminated at the sole discretion of the City. Probationary employees are eligible for membership in the Union and are covered by this Agreement, but no grievance shall be presented or entertained in connection with the suspension, layoff, or termination of a probationary employee. There shall be no seniority among probationary employees. Upon successful completion of the probationary period, an employee shall acquire seniority which shall be retroactive to his last date of hire with the City in a position covered by this Agreement. Section 11.2: Definition of Seniority. Seniority shall be based on the length of time from the last date of beginning continuous full-time employment as a sworn Police Officer, as a non- sworn Telecommunicator, Service Desk Officer I, Service Desk Officer II or Towing Coordinator in the Police Department of the City, plus periods of prior service as a sworn Police Officer or non-sworn Telecommunicator, Service Desk Officer I, Service Desk Officer II or Towing Coordinator if rehired in such capacity. Seniority shall not accrue during any unpaid absence (e.g., approved unpaid leave of absence, suspensions, etc.) in excess of thirty (30) consecutive calendar days and in such event the employee’s seniority date shall be adjusted accordingly. Section 11.3. Seniority List. The City shall prepare and provide the Union with a seniority list within thirty (30) days of the signing of this Agreement by both parties. Thereafter, on or before May 1 and November 1 each year, the City will provide the Union with a seniority list setting forth each employee’s seniority date. It shall be the responsibility of employees to bring to the attention of the City any errors in the seniority list within thirty (30) calendar days after the Union’s receipt of the list. If two or more Police Officers, two or more Telecommunicators, two or more Service Desk Officer Is, two or more Service Desk Officer IIs, or two or more Towing Coordinators have the same date of hire (or adjusted date of hire) who are hired after the date that this Agreement is signed by both parties, any such ties shall be broken by ranking the employees according to the date on which they submitted written applications for employment and, if necessary to break any remaining ties, by coin toss. Section 11.4. Layoff and Recall. In the event of layoff of employees covered by this Agreement, the least senior employee or employees in the affected classification (Police Officer, Telecommunicator, Service Desk Officer I, Service Desk Officer II or Towing Coordinator) shall be laid off. In the event of recall, employees within the affected classification (Police Officer, Telecommunicator, Service Desk Officer I, Service Desk Officer II or Towing Coordinator) shall be recalled in the reverse order of layoff, with notification being provided via certified mail to 227 of 419 City of Evanston and FOP 2019-2022 Agreement 28 the last address provided by the employee. The employee must within three (3) calendar days of receipt of the notice of recall, notify the City of his intent to return to work on the date specified for recall and shall thereafter return to work on that date, provided that if the report date is less than five (5) calendar days from the employee’s acceptance of the recall, the employee shall have up to five (5) calendar days to report. If the employee has accepted other employment during the period of layoff, the date of return to work may be extended for the period of notice the employee is required to give the other employer if such period does not exceed two (2) weeks. A laid off employee who is recalled shall have the right to decline recall and remain on layoff status if the anticipated period of employment is two (2) weeks or less. Section 11.5. Termination of Seniority. Seniority and the employment relationship shall be terminated for all purposes if the employee: a) Quits, provided that if rehired within twelve months of date of termination in the same position previously held (sworn Police Officer or non-sworn Telecommunicator, Service Desk Officer I, Service Desk Officer II or Towing Coordinator), the employee will be credited with the prior period of continuous service in the position previously held and shall not serve a re-employment probationary period. If the employee is rehired more than twelve months after the date of termination in the same position previously held, the employee will be credited with the prior period of continuous service in the position previously held once a six-month re-employment probationary period is successfully completed. b) Is discharged for just cause (probationary employees without cause); c) Retires, provided that Police Officers considered to have “retired” for the purposes of obtaining a disability pension will be credited with the prior period of continuous service as a Police Officer if they are certified as physically fit to return to work and they return to work and shall not be considered probationary employees if they previously completed their probationary period; d) knowingly falsifies the reason for a leave of absence; e) fails to report to work at the conclusion of an authorized leave of absence or vacation; f) Is absent for two (2) consecutive working days without notifying the City. Subsections (d), (e) and (f) shall not be applied arbitrarily or capriciously. Further, employees who establish that their absence under Subsection (e) or their failure to notify under subsection (f) was due to circumstances beyond their control shall not be terminated under this Section. 228 of 419 City of Evanston and FOP 2019-2022 Agreement 29 ARTICLE XII: General Section 12.1: Equipment and Safety Committee. There shall be an Equipment and Safety Committee comprised of two employee members selected by the Union and two members selected by the City. The parties shall submit written notification of the names of Committee members and any change in names. The Committee shall meet at agreed-upon intervals. Time lost from the regular straight-time work day at Committee meetings shall be compensated. The Committee shall discuss the selection and maintenance of Police Department vehicles, radios and related equipment, as well as such other matters pertaining to equipment and safety as may be mutually agreed upon. The Committee shall report to the City Manager from time to time regarding resolved and unresolved issues. The City Manager shall review reports received and respond within thirty (30) days, making a good faith effort to resolve any outstanding issues. Section 12.2: Evidence Technician, Field Training Officer, Range Officer, Accident Investigator, Breathalyzer Operator. An employee who is assigned by the Police Department to perform duties as evidence technician, field training officer, range officer, accident investigator, or breathalyzer operator who has performed the duties of that assignment for three or more consecutive years, may file a written request for removal from this assignment. This request will be granted by the Department so long as the employee gives six (6) months’ advance written notice. An employee removed from an assignment under this Section will not be reassigned to that assignment for a period of two (2) years. Employees assigned as Evidence Technicians or working in an Evidence Technician capacity shall receive one hour of compensatory time per shift as compensation for their duties. Telecommunicator Service Desk training officers shall receive additional compensation for service as a Training Officer, as follows: Telecommunicators 2 hours for each 12 hour training day. Service Desk Officers will receive 1.5 hours of comp time for each 8 hour training day. Police Officer training officers shall receive 1.5 hours of compensatory time for each day worked in the training officer capacity. Section 12.3: Firearms. The City will supply practice/qualification ammunition for semi- automatic weapons in quantities which the Police Department determines are appropriate. Section 12.4: Fitness Incentive. Effective March 1, 2012, Police Officers, Telecommunicators, Service Desk Officer I, and Service Desk Officer IIs may voluntarily participate in a physical fitness examination as determined by the Chief (with input from the Union), and administered by the Police Department. If the employee (Department Representative) passes the exam, he will be paid a lump sum of $500 as an incentive to maintain physical fitness. Telecommunicators, Service Desk Officer I, Service Desk Officer IIs, and Towing Coordinator may also participate in this incentive with the same level of benefits as the Police Officers. 229 of 419 City of Evanston and FOP 2019-2022 Agreement 30 Section 12.5: Drug and Alcohol Testing. Drug and Alcohol testing of employees shall be conducted according to the processes detailed in Evanston Police Department General Order 4.4 effective May 1, 2014. The City agrees to bargain over a Drug and Alcohol Testing Policy required by the Police and Community Relations Improvement Act, Public Act 100-0389, amended August 25, 2017. The resolution of any bargaining impasse shall be resolved according to the provisions of the Illinois Labor Relations Act (5 ILCS 315/14) or as amended. 230 of 419 City of Evanston and FOP 2019-2022 Agreement 31 ARTICLE XIII: Termination & Legality Clauses Section 13.1: Savings. If any provision of this Agreement is subsequently declared by legislative or judicial authority to be unlawful, unenforceable or not in accordance with applicable statutes, all other provisions of this Agreement shall remain in full force and effect for the duration of this Agreement. Section 13.2: Entire Agreement. This Agreement constitutes the entire agreement between the parties and concludes collective bargaining on any subject, whether included in this Agreement or not, for the term of this Agreement. Section 13.3: Term. This Agreement shall become effective January 1, 2019 and shall terminate at 11:59 p.m. on December 31, 2022. It shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing at least ninety (90) days prior to the anniversary date that it desires to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than forty-five (45) days prior to the anniversary date. Any unresolved dispute over the terms of a successor collective bargaining agreement shall be handled in accordance with Section 14 of the IPLRA, except that the interest arbitrator shall be selected in accordance with the arbitrator selection procedure set forth in Article V of this Agreement. Notwithstanding any provision of this Article or Agreement to the contrary, this Agreement shall remain in full force and effect after the expiration date and until a new agreement is reached. 231 of 419 City of Evanston and FOP 2019-2022 Agreement 32 Executed this day of May, 2019, after receiving approval by the City Council and after ratification by the Association membership. FOP: City of Evanston: Kimkea Harris Wally Bobkiewicz IFOPLC City Manager Jeremy Senese, FOP Erika Storlie Assistant City Manager Timothy Messing, FOP Edwin Gregory II, FOP 232 of 419 City of Evanston and FOP 2019-2022 Agreement 33 APPENDIX A: Dues Authorization Form 233 of 419 City of Evanston and FOP 2019-2022 Agreement 34 APPENDIX B: Annual Salary Schedules Effective January 1, 2019 0% Increase Classification Grade Step Step Rate Annual Police Officer P28 A1 31.260 $65,021 P28 A2 32.588 $67,784 P28 A 33.974 $70,665 P28 B 36.106 $75,101 P28 C 37.484 $77,966 P28 D 39.061 $81,247 P28 E 40.695 $84,646 P28 F 43.763 $91,027 P28 G 45.510 $94,661 Telecommunicator P26 A1 27.835 $57,896 P26 A2 29.018 $60,358 P26 A 30.251 $62,923 P26 B 32.000 $66,559 P26 C 33.236 $69,130 P26 D 34.556 $71,876 P26 E 35.707 $74,270 P26 F 38.308 $79,680 P26 G 39.530 $82,222 Service Desk II P24 A1 22.109 $45,986 P24 A2 23.048 $47,940 P24 A 24.028 $49,978 P24 B 25.349 $52,726 P24 C 26.342 $54,792 P24 D 27.365 $56,920 P24 E 28.305 $58,874 P24 F 30.224 $62,865 P24 G 31.203 $64,903 Service Desk I P23 A1 19.710 $40,997 P23 A2 20.547 $42,738 P23 A 21.421 $44,555 P23 B 22.303 $46,389 P23 C 23.260 $48,381 P23 D 24.243 $50,426 P23 E 25.239 $52,497 P23 F 26.259 $54,618 P23 G 27.311 $56,807 Towing Coordinator P25 A1 25.180 $52,374 P25 A2 26.249 $54,599 P25 A 27.365 $56,920 P25 B 27.949 $58,134 P25 C 28.972 $60,261 P25 D 30.180 $62,774 P25 E 31.402 $65,315 P25 F 32.724 $68,067 P25 G 34.185 $71,105 234 of 419 City of Evanston and FOP 2019-2022 Agreement 35 Effective December 31, 2019 1% Increase Classification Grade Step Step Rate Annual Police Officer P28 A1 31.573 $65,671 P28 A2 32.914 $68,462 P28 A 34.313 $71,372 P28 B 36.467 $75,852 P28 C 37.858 $78,745 P28 D 39.452 $82,060 P28 E 41.102 $85,492 P28 F 44.200 $91,937 P28 G 45.965 $95,608 Telecommunicator P26 A1 28.113 $58,475 P26 A2 29.308 $60,961 P26 A 30.554 $63,552 P26 B 32.320 $67,225 P26 C 33.568 $69,821 P26 D 34.901 $72,594 P26 E 36.064 $75,013 P26 F 38.691 $80,477 P26 G 39.925 $83,044 Service Desk II P24 A1 22.330 $46,446 P24 A2 23.279 $48,420 P24 A 24.268 $50,478 P24 B 25.602 $53,253 P24 C 26.606 $55,340 P24 D 27.639 $57,489 P24 E 28.588 $59,463 P24 F 30.526 $63,494 P24 G 31.515 $65,552 Service Desk I P23 A1 19.907 $41,407 P23 A2 20.752 $43,165 P23 A 21.635 $45,001 P23 B 22.526 $46,853 P23 C 23.493 $48,865 P23 D 24.486 $50,930 P23 E 25.491 $53,022 P23 F 26.521 $55,164 P23 G 27.584 $57,375 Towing Coordinator P25 A1 25.432 $52,898 P25 A2 26.512 $55,145 P25 A 27.639 $57,489 P25 B 28.229 $58,715 P25 C 29.261 $60,864 P25 D 30.482 $63,402 P25 E 31.716 $65,968 P25 F 33.052 $68,747 P25 G 34.527 $71,816 235 of 419 City of Evanston and FOP 2019-2022 Agreement 36 Effective January 1, 2020 1.5% Increase Classification Grade Step Step Rate Annual Police Officer P28 A1 32.046 $66,656 P28 A2 33.408 $69,488 P28 A 34.828 $72,442 P28 B 37.014 $76,989 P28 C 38.426 $79,927 P28 D 40.043 $83,290 P28 E 41.719 $86,775 P28 F 44.863 $93,316 P28 G 46.655 $97,042 P28 H 47.238 $98,255 Telecommunicator P26 A1 28.535 $59,352 P26 A2 29.748 $61,876 P26 A 31.012 $64,505 P26 B 32.804 $68,233 P26 C 34.071 $70,869 P26 D 35.425 $73,683 P26 E 36.605 $76,138 P26 F 39.271 $81,684 P26 G 40.524 $84,289 P26 H 41.030 $85,343 Service Desk II P24 A1 22.665 $47,142 P24 A2 23.628 $49,146 P24 A 24.632 $51,235 P24 B 25.986 $54,052 P24 C 27.005 $56,170 P24 D 28.054 $58,351 P24 E 29.017 $60,355 P24 F 30.984 $64,446 P24 G 31.988 $66,535 P24 H 32.388 $67,367 Service Desk I P23 A1 20.206 $42,028 P23 A2 21.064 $43,812 P23 A 21.959 $45,676 P23 B 22.863 $47,556 P23 C 23.845 $49,598 P23 D 24.853 $51,694 P23 E 25.874 $53,817 P23 F 26.919 $55,992 P23 G 27.998 $58,236 P23 H 28.348 $58,964 Towing Coordinator P25 A1 25.813 $53,691 P25 A2 26.909 $55,972 P25 A 28.054 $58,351 P25 B 28.652 $59,596 P25 C 29.700 $61,777 P25 D 30.939 $64,353 P25 E 32.191 $66,958 P25 F 33.547 $69,778 P25 G 35.045 $72,893 P25 H 35.483 $73,804 236 of 419 City of Evanston and FOP 2019-2022 Agreement 37 Effective January 1, 2021 2.25% Increase Classification Grade Step Step Rate Annual Police Officer P28 A1 32.767 $68,156 P28 A2 34.160 $71,052 P28 A 35.612 $74,072 P28 B 37.847 $78,722 P28 C 39.291 $81,725 P28 D 40.944 $85,164 P28 E 42.657 $88,727 P28 F 45.873 $95,416 P28 G 47.704 $99,225 P28 H 48.301 $100,465 Telecommunicator P26 A1 29.177 $60,687 P26 A2 30.417 $63,268 P26 A 31.710 $65,956 P26 B 33.543 $69,768 P26 C 34.838 $72,463 P26 D 36.222 $75,341 P26 E 37.429 $77,851 P26 F 40.155 $83,522 P26 G 41.436 $86,186 P26 H 41.953 $87,263 Service Desk II P24 A1 23.175 $48,203 P24 A2 24.160 $50,252 P24 A 25.186 $52,387 P24 B 26.571 $55,268 P24 C 27.612 $57,434 P24 D 28.685 $59,664 P24 E 29.670 $61,713 P24 F 31.681 $65,896 P24 G 32.708 $68,032 P24 H 33.117 $68,883 Service Desk I P23 A1 20.660 $42,973 P23 A2 21.538 $44,798 P23 A 22.454 $46,703 P23 B 23.378 $48,626 P23 C 24.382 $50,714 P23 D 25.412 $52,857 P23 E 26.456 $55,028 P23 F 27.525 $57,252 P23 G 28.628 $59,546 P23 H 28.986 $60,290 Towing Coordinator P25 A1 26.394 $54,899 P25 A2 27.515 $57,231 P25 A 28.685 $59,664 P25 B 29.297 $60,937 P25 C 30.369 $63,167 P25 D 31.635 $65,801 P25 E 32.916 $68,464 P25 F 34.302 $71,348 P25 G 35.833 $74,533 P25 H 36.281 $75,465 237 of 419 City of Evanston and FOP 2019-2022 Agreement 38 Effective January 1, 2022 2.25% Increase Classification Grade Step Step Rate Annual Police Officer P28 A1 33.505 $69,689 P28 A2 34.928 $72,651 P28 A 36.413 $75,739 P28 B 38.698 $80,493 P28 C 40.175 $83,564 P28 D 41.866 $87,081 P28 E 43.617 $90,723 P28 F 46.905 $97,562 P28 G 48.778 $101,458 P28 H 49.387 $102,726 Telecommunicator P26 A1 29.833 $62,053 P26 A2 31.102 $64,691 P26 A 32.423 $67,441 P26 B 34.297 $71,338 P26 C 35.622 $74,094 P26 D 37.037 $77,036 P26 E 38.271 $79,603 P26 F 41.058 $85,401 P26 G 42.368 $88,125 P26 H 42.897 $89,227 Service Desk II P24 A1 23.696 $49,288 P24 A2 24.703 $51,383 P24 A 25.753 $53,566 P24 B 27.169 $56,511 P24 C 28.234 $58,726 P24 D 29.330 $61,007 P24 E 30.337 $63,102 P24 F 32.394 $67,379 P24 G 33.444 $69,563 P24 H 33.862 $70,433 Service Desk I P23 A1 21.125 $43,940 P23 A2 22.022 $45,806 P23 A 22.959 $47,754 P23 B 23.904 $49,720 P23 C 24.930 $51,855 P23 D 25.984 $54,047 P23 E 27.051 $56,266 P23 F 28.144 $58,540 P23 G 29.272 $60,886 P23 H 29.638 $61,647 Towing Coordinator P25 A1 26.988 $56,134 P25 A2 28.134 $58,519 P25 A 29.330 $61,007 P25 B 29.956 $62,308 P25 C 31.052 $64,588 P25 D 32.347 $67,282 P25 E 33.656 $70,005 P25 F 35.074 $72,954 P25 G 36.640 $76,210 P25 H 37.098 $77,163 238 of 419 City of Evanston and FOP 2019-2022 Agreement 39 239 of 419 City of Evanston and FOP 2019-2022 Agreement 40 APPENDIX C: Grievance Form 240 of 419 City of Evanston and FOP 2019-2022 Agreement 41 APPENDIX D: Comp/Holiday Time Maximum Accruals Grandfathered Banks of Comp/Holiday as of January 1, 2019: ALEXANDER, GEORGINA 617.00 BERNHARDT, HEIDI 740.00 CEPIEL, DAVID 515.75 HINTON, DEBORAH 757.50 GONZALEZ, EFRAIN 648.25 LEESON, GERARD 541.25 LOPEZ, LANCE 767.25 MILLER, MARIO 659.25 MOKOS, DANIEL 763.50 SAMSON, STANLEY 704.25 STONEQUIST, MICHAEL 572.75 TRICHE, MICHAEL 962.00 VELMA, OTIS 660.75 241 of 419 City of Evanston and FOP 2019-2022 Agreement 42 Side Letter of Agreement: Shift Assignment During the term of this collective bargaining agreement, the following shall be applicable for the staffing of patrol shifts: 1. The Department will utilize non-rotating patrol shifts. 2. The Department will accommodate fifty percent (50%) of employees’ first choice of assignment to each patrol shift by seniority. If the City believes that a deviation is necessary in order to balance shifts in terms of gender, specialty, experience, and/or race, it shall present the issue to the Union for discussion and the Union will not unreasonably withhold agreement on a proposed deviation. If the parties are unable to resolve the issue and the City advises the Union that it intends to implement a deviation, the parties agree that the matter will be resolved through expedited arbitration prior to implementation of the deviation. 3. The Chief may deviate from seniority based shift picks under the following circumstances: a. When an employee receives a less than satisfactory evaluation, the completed annual performance evaluation will serve as a notice to the employee that his/her seniority ranking is at risk for the next annual shift assignments. b. When there is a less than satisfactory annual performance evaluation the employee will be reevaluated in six months to determine whether performance has improved. a. c. The performance-rating instrument will be the one currently in use by the City. Any future changes to performance rating instrument will be approved prior to implementation. b. d. If the shift deviation is disputed, prior to any employee moving shifts the dispute will be resolved by expedited arbitration prior to its implementation. c. e. Nothing herein shall restrict the city’s right to transfer for disciplinary reasons, pursuant to Section 5.7. f. Prior to the shift-selection process, the Chief of Police will determine and announce the specific number of officers assigned to each shift. g. The police administration will provide copies of the completed shift-bid picks to the union representative. h. A draft shift order will be presented to the union’s elected representatives for consideration and review prior to publication. 242 of 419 City of Evanston and FOP 2019-2022 Agreement 43 Side Letter: Sick Leave Donation A pool of sick leave will be established by the City. Employees in the bargaining unit may choose to donate one day (8 hours) of accrued sick leave to the pool. In cases of an employee’s own serious medical condition or the serious medical condition of an immediate family member (as defined by FMLA), that employee may use up to thirty days (240 hours) of the pooled sick leave. No employee may receive any donated sick leave until his sick leave accrual has been exhausted. Only those employees who participate in the pool will be eligible to use any of the pooled sick leave. Donations of sick leave will be taken from accrued time and will not be chargeable to annual sick leave payout eligibility. The Department will administer the sick leave pool. When the pool is exhausted to zero days, a notice will be given to the Union and each employee given the opportunity to participate again with the donation of one accrued sick day. This sick leave pool will remain in effect for the duration of the 2019-2022 Agreement. In the last six months of the Agreement, the Department will prepare a report to be given to the Union regarding the usage, successes, problems and concerns about the program’s administration. That report will be discussed by the City and the Union prior to any continuation of the program past the termination of the 2019-2022 Agreement. 243 of 419 City of Evanston and FOP 2019-2022 Agreement 44 Side Letter: Patrol/Telecommunications Schedules The parties acknowledge that present staffing levels are not necessarily absolute and may be subject to reconsideration due to circumstances currently unforeseen. Reduced staffing levels may impact on the viability of the current Patrol and Telecommunicator schedules. In the event the City believes changes in the present staffing levels are necessary due to changed circumstances the City shall notify the Union of the reasons for any changes upon written request from the Union. Within ten (10) calendar days a Labor/Management meeting shall convene to discuss and negotiate in good faith the City’s proposed changes. If the parties are unable to come to agreement within twenty (20) days either party may invoke interest arbitration. A single arbitrator shall be selected under procedures of the collective bargaining agreement, except that the parties shall select an arbitrator from the first panel received within seven (7) days of receipt of the panel, and final offers shall be submitted by the parties to the arbitrator within seven (7) days of the arbitrator’s appointment. The hearing shall thereafter be conducted and concluded within ten (10 days) of the arbitrator’s appointment and a decision rendered (without the filing of post-hearing briefs, pre-hearing briefs will be permitted) within seven (7) days thereafter. In the event the arbitrator selected is unwilling to meet these time frames, the last arbitrator struck will be selected until an agreeable arbitrator is found. The Union agrees that during these discussions and negotiations prior to impasse, it will direct all correspondence and inquiries to the City’s appointed negotiating team. The City agrees to share any concerns of the Union with the City Council in the event the proposed changes require City Council approval. This side letter of agreement shall expire at the conclusion of this contract and the parties shall revert immediately to the provisions of the parties’ collective bargaining agreement. The parties agree that the provisions within the side letter of agreement and the effects of its application shall be considered non-precedential, shall not be considered to be the “status quo” in any future negotiation, and shall not be used by either party for any purpose whatsoever in any future interest arbitration involving the parties. Nothing herein shall constitute a waiver of either party’s position as to whether or not staffing levels are a mandatory subject of bargaining. 244 of 419 City of Evanston and FOP 2019-2022 Agreement 45 Side Letter: Canine Program The Canine officer(s) shall perform the following duties relative to the assigned dog during the course of their duty shift: 1. Exercise 2. Grooming 3. Training 4. Veterinarian routine checkups and shots The Canine officer(s) shall be compensated for 5 hours (at time-and-one-half) for each week assigned as the Canine Officer for the following work activities with the assigned canine outside of his normal duty shift: 1. Procuring food and supplies 2. Cleaning the canine’s kennel or other place where the canine is kept, and cleaning up after the canine (general care and maintenance) 3. Feeding 4. Grooming 5. Exercise on off-duty days 6. Emergency trips to the veterinarian If the off-duty canine care and maintenance activities exceed the 5 hours per week allotment for any week, the officer shall submit a daily log identifying the activities engaged in, the times at which they took place and the duration of the activities to his supervisor by the end of the shift immediately following the week. _________________________ ________________________ Canine Officer Deputy Chief of Patrol 245 of 419 For City Council Meeting of May 13, 2018 Item A16 Resolution 49-R-19, Master Pole Agreement, New Cingular Wireless For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hugh DuBose, City Attorney Subject: Resolution 49-R-19, Authorizing the City Manager to Execute a Master Pole Agreement with New Cingular Wireless PCS, LLC Date: May 6, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 49-R-19 authorizing the City Manager to execute a Master Pole Agreement with New Cingular Wireless PCS, LLC. Livability Benefits: Innovation & Process: Support local government best practices and processes Summary: In 2018, the Illinois legislature passed the “Small Cell Wireless Facility Deployment Act” (the “Act”), to reduce barriers for wireless carriers installing cellular technologies in the public right of way. The Act limits municipalities by streamlining the application process to access the public right of way; places caps on costs and fees; and imposes timelines for municipal approval of wireless carrier applications. In July 2018, the Evanston City Council passed Ordinance 78-O- 18, which updated the Evanston City Code to comply with the Act. Evanston City Code Section 7-16-3(B)(2)(e) requires cellular carriers to enter into a master pole agreement with the City to apply for permits to install small cell wireless facilities. AT&T, through its subsidiary New Cingular Wireless PCS, LLC, submitted a Master Pole Agreement so that it can begin submitting applications to install small cell wireless facilities in Evanston. The new agreement is a non-exclusive agreement that authorizes AT&T to construct and operate small cell wireless facilities in the public right of way. The agreement requires New Cingular Wireless to pay to Evanston pole rental fees of two hundred dollars ($200.00) per pole per year. Additionally, the City will charge application fees of one thousand dollars ($1,000.00) for installation on a new pole; six hundred and fifty dollars ($650.00) to collocate a single small wireless facility on an existing pole; and three hundred and fifty dollars ($350.00) to place a small cell wireless facility on an existing utility pole. These fees are the maximum allowed by the Act. Attachments: Resolution 49-R-19 Memorandum 246 of 419 5/6/2019 49-R-19 A RESOLUTION Authorizing the City Manager to Execute a Master Pole Agreement with New Cingular Wireless PCS, LLC NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Master Pole Agreement (the “Agreement”) by and between the City and New Cingular Wireless PCS, LLC. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement with New Cingular Wireless PCS, LLC, as may be determined to be in the best interest of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 247 of 419 49-R-19 - 2 - EXHIBIT 1 MASTER POLE AGREEMENT 248 of 419 1 CITY OF EVANSTON MASTER POLE ATTACHMENT AGREEMENT This Master Pole Attachment Agreement (“Agreement”) made this _____day of ____________, 2019, between the City of Evanston (“City”), an Illinois municipal corporation with its principal office located at 2100 Ridge Avenue, Evanston, IL 60201, hereinafter designated LICENSOR, and New Cingular Wireless PCS, LLC, a Delaware limited liability company, with its principal offices at 575 Morosgo Drive NE, Atlanta, GA 30324, hereinafter designated LICENSEE. LICENSOR and LICENSEE are at times collectively referred to hereinafter as the "Parties" or individually as the "Party." WITNESSETH WHEREAS, LICENSOR is the owner, of certain utility poles, wireless support structures, and/or real property, which are located within the geographic area of a license to provide wireless services licensed by the Federal Communications Commission (“FCC”) to LICENSEE; and WHEREAS, LICENSEE desires to install, maintain and operate small wireless facilities in and/or upon certain of LICENSOR's utility poles, wireless support structures and/or real property; and WHEREAS, LICENSOR and LICENSEE acknowledge that any term used in this Agreement that is defined in Section 7-16-1, “Definitions,” within Title 7, Chapter 16 of the Evanston City Code, “Personal Wireless Telecommunication Facilities,” which most recently codified Ordinance 78-O-18 (as now or hereafter amended, the “Local Ordinance”), shall have the meaning provided therein; and WHEREAS, LICENSOR and LICENSEE acknowledge that the terms of this Agreement are nondiscriminatory, competitively neutral and commercially reasonable. WHEREAS, LICENSOR and LICENSEE desire to enter into this Agreement to define the general terms and conditions which would govern their relationship with respect to particular sites at which LICENSOR may wish to permit LICENSEE to install, maintain and operate small wireless facilities as hereinafter set forth; and WHEREAS, the LICENSOR and LICENSEE intend to promote the expansion of communications services in a manner consistent with the Small Wireless Facilities Deployment Act, the Illinois Cable and Video Competition Act, the Illinois Telephone Company Act, the Telecommunications Act of 1996, the Middle Class Tax Relief and Job Creation Act of 2012, the Simplified Municipal Telecommunications Tax Act, 35 ILCS 636/5-1, et. seq. and Federal Communication Commission Regulations; and 249 of 419 2 WHEREAS, LICENSOR and LICENSEE acknowledge that they will enter into a License Supplement (“Supplement”), a copy of which is attached hereto as Exhibit A, with respect to any particular location or site which the Parties agree to license; and WHEREAS, the Parties acknowledge that different related entities may operate or conduct the business of LICENSEE in different geographic areas and as a result, each Supplement may be signed by LICENSEE affiliated entities as further described herein, as appropriate based upon the entity holding the FCC license in the subject geographic location. NOW THEREFORE, in consideration of the mutual covenants contained herein and intending to be legally bound hereby, the Parties hereto agree as follows: 1) PREMISES. Pursuant to all of the terms and conditions of this Agreement and the applicable Supplement, LICENSOR agrees to license to LICENSEE that certain space on or upon LICENSOR's utility poles, and/or wireless support structures as more fully described in each Supplement to be executed by the Parties hereinafter referred to as the “Premises”, for the installation, operation, maintenance, repair and modification of small wireless facilities; together with the non-exclusive right of ingress and egress from a public right-of- way, seven (7) days a week, twenty four (24) hours a day, over the Property (as defined below) and to and from the Premises for the purpose of installation, operation, maintenance, repair and modification of LICENSEE’s small wireless facilities. The LICENSOR’s utility poles, wireless support structures and other poles and towers are hereinafter referred to as “Pole” and the entirety of the LICENSOR’s property is hereinafter referred to as "Property". In the event there are not sufficient electric and telephone, cable or fiber utility sources located at the Premises or on the Property, LICENSOR agrees to grant LICENSEE the right to install such utilities on, over and/or under the Property and to the Premises as necessary for LICENSEE to operate its communications facility, but only from duly authorized provider of such utilities, provided the location of such utilities shall be designated by LICENSOR. 2) PERMIT APPLICATION. For each small wireless facility, LICENSEE shall submit an application to LICENSOR for permit that includes: a) Site specific structural integrity and, for LICENSOR’s utility pole or wireless support structure, make-ready analysis prepared by a structural engineer, as that term is defined in Section 4 of the Structural Engineering Practice Act of 1989; b) The location where each proposed small wireless facility or utility pole would be installed and photographs of the location and its immediate surroundings depicting the utility poles or structures on which each proposed small wireless facility would be mounted or location where utility poles or structures would be installed. This should include a depiction of the completed facility; c) Specifications and drawings prepared by a structural engineer, as that term is defined in Section 4 of the Structural Engineering Practice Act of 1989, for each proposed small wireless facility covered by the application as it is proposed to be installed; d) The equipment type and model numbers for the antennas and all other wireless equipment associated with the small wireless facility; e) A proposed schedule for the installation and completion of each small wireless facility covered by the application, if approved; and 250 of 419 3 f) Certification that the collocation complies with LICENSOR’s Small Wireless Facilities Ordinance requirements, to the best of the applicant’s knowledge. g) The application fee due. 3) APPLICATION FEES. Application fees are subject to the following requirements: a) LICENSEE shall pay an application fee of six hundred and fifty dollars ($650.00) for an application to collocate a single small wireless facility on an existing utility pole or wireless support structure and three hundred fifty dollars ($350.00) for each small wireless facility addressed in a consolidated application to collocate more than one small wireless facility on existing utility poles or wireless support structures. b) LICENSEE shall pay an application fee of one thousand dollars ($1,000.00) for each small wireless facility addressed in an application that includes the installation of a new utility pole for such collocation. c) Notwithstanding any contrary provision of State law or local ordinance, applications pursuant to this Section must be accompanied by the required application fee. d) LICENSOR shall not require an application, approval, or permit, or require any fees or other charges, from LICENSEE, for: i) routine maintenance; or ii) the replacement of wireless facilities with wireless facilities that are substantially similar, the same size, or smaller if LICENSEE notifies LICENSOR at least ten (10) days prior to the planned replacement and includes equipment specifications for the replacement of equipment consistent with the requirements of this Agreement; or iii) the installation, placement, maintenance, operation, or replacement of small wireless facilities that are suspended on cables that are strung between existing utility poles in compliance with applicable safety codes, provided this provision does not authorize such facilities to be suspended from municipal electric lines, if any. LICENSEE shall secure a permit from LICENSOR to work within rights-of-way for activities that affect traffic patterns or require lane closures. 4) REQUIREMENTS. a) LICENSEE's operation of the small wireless facilities shall not interfere with the frequencies used by a public safety agency for public safety communications. LICENSEE shall install small wireless facilities of the type and frequency that will not cause unacceptable interference with a public safety agency's communications equipment. Unacceptable interference will be determined by and measured in accordance with industry standards and the FCC's regulations addressing unacceptable interference to public safety spectrum or any other spectrum licensed by a public safety agency. If a small wireless facility causes such interference, and LICENSEE has been given written notice of the interference by the public safety agency, LICENSEE, at its own expense, shall take all reasonable steps necessary to correct and eliminate the interference, including, but not limited to, powering down the small wireless facility and later powering up the small wireless facility for intermittent testing, if necessary. The 251 of 419 4 LICENSOR may terminate a permit for a small wireless facility based on such interference if LICENSEE is not making a good faith effort to remedy the problem in a manner consistent with the abatement and resolution procedures for interference with public safety spectrum established by the FCC including 47 CFR 22.970 through 47 CFR 22.973 and 47 CFR 90.672 through 47 CFR 90.675. b) LICENSEE shall not install devices on the existing utility pole or wireless support structure that extend beyond ten (10) feet of the poles existing height. c) LICENSEE shall install pole mounted equipment at a minimum of eight (8) feet from the ground. d) LICENSEE shall be limited to one (1) cabinet or other ground mounted device for ground mounted installations. e) LICENSEE shall paint antennas, mounting hardware, and other devices to match or complement the structure upon which they are being mounted. f) LICENSEE shall comply with all the terms and conditions of the Local Ordinance in regards to construction of utility facilities. g) LICENSEE shall comply with requirements that are imposed by a contract between the LICENSOR and a private property owner that concern design or construction standards applicable to utility poles and ground-mounted equipment located in the right-of-way. h) LICENSEE shall comply with applicable spacing requirements in the Local Ordinance concerning the location of ground-mounted equipment located in the right-of-way. i) LICENSEE shall comply with the Local Ordinance concerning undergrounding requirements or determinations from the municipal officer or employee in charge of municipal utilities, if any. j) LICENSEE shall comply with the Local Ordinance for construction and public safety in the rights-of-way, including, but not limited to, wiring and cabling requirements, grounding requirements, utility pole extension requirements, and signage limitations; and shall comply with reasonable and nondiscriminatory requirements that are consistent with PA 100-0585 and adopted by LICENSOR regulating the location, size, surface area and height of small wireless facilities, or the abandonment and removal of small wireless facilities. k) LICENSEE shall not collocate small wireless facilities within the communication worker safety zone of the pole or the electric supply zone of the pole on LICENSOR utility poles that are part of an electric distribution or transmission system. However, the antenna and support equipment of the small wireless facility may be located in the communications space on the LICENSOR utility pole and on the top of the pole, if not otherwise unavailable, if LICENSEE complies with the Local Ordinance for work involving the top of the pole. For purposes of this subparagraph, the terms "communications space", "communication worker safety zone", and "electric supply zone" have the meanings given to those terms in the National Electric Safety Code as published by the Institute of Electrical and Electronics Engineers. 252 of 419 5 l) LICENSEE shall comply with the sections of the Local Ordinance that concern public safety. m) LICENSEE shall install, maintain, repair and modify its small wireless facilities in safe condition and good repair and in compliance with the requirements and conditions of this Agreement. LICENSEE shall ensure that its employees, agents or contractors that perform work in connection with its small wireless facilities are adequately trained and skilled in accordance with all applicable industry and governmental standards and regulations. n) LICENSEE shall comply with applicable standards for decorative utility poles, or stealth, concealment, and aesthetic requirements that are identified by LICENSOR in the Local Ordinance, or other written design plan that applies to other occupiers of the rights-of- way, including on a historic landmark or in a historic district. 5) APPLICATION PROCESS. LICENSOR shall process applications as follows: a) An application to collocate a small wireless facility on an existing utility pole, replacement of an existing utility pole or wireless support structure owned or controlled by LICENSOR shall be processed by LICENSOR and deemed approved if LICENSOR fails to approve or deny the application within ninety (90) days. However, if LICENSEE intends to proceed with the permitted activity on a deemed approved basis, LICENSEE must notify LICENSOR in writing of its intention to invoke the deemed approved remedy no sooner than seventy five (75) days after the submission of a completed application. The permit shall be deemed approved on the latter of the 90th day after submission of the complete application or the 10th day after the receipt of the deemed approved notice by LICENSOR. The receipt of the deemed approved notice shall not preclude LICENSOR's denial of the permit request within the time limits as provided under the Local Ordinance. b) An application to collocate a small wireless facility that includes the installation of a new utility pole shall be processed and deemed approved if LICENSOR fails to approve or deny the application within one hundred twenty (120) days. However, if LICENSEE applicant intends to proceed with the permitted activity on a deemed approved basis, the applicant must notify LICENSOR in writing of its intention to invoke the deemed approved remedy no sooner than 105 days after the submission of a completed application. The permit shall be deemed approved on the latter of the 120th day after submission of the complete application or the 10th day after the receipt of the deemed approved notice by LICENSOR. The receipt of the deemed approved notice shall not preclude LICENSOR's denial of the permit request within the time limits as provided under the Local Ordinance. c) LICENSOR shall approve an application unless the application does not meet the requirements of the Local Ordinance. d) If LICENSOR determines that applicable codes, local code provisions or regulations that concern public safety, or the Requirements of Title 7, Chapter 16, “Small Wireless Facilities,” of the Evanston City Code require that the utility pole or wireless support structure be replaced before the requested collocation, approval may be conditioned on the replacement of the utility pole or wireless support structure at the cost of LICENSEE. 253 of 419 6 LICENSOR must document the basis for a denial, including the specific code provisions or application conditions on which the denial was based, and send the documentation to LICENSEE on or before the day LICENSOR denies an application. LICENSEE may cure the deficiencies identified by LICENSOR and resubmit the revised application once within thirty (30) days after notice of denial is sent to the applicant without paying an additional application fee. LICENSOR shall approve or deny the revised application within 30 days after LICENSEE resubmits the application or it is deemed approved. However, LICENSEE must notify LICENSOR in writing of its intention to proceed with the permitted activity on a deemed approved basis, which may be submitted with the resubmitted application. Any subsequent review shall be limited to the deficiencies cited in the denial. However, this revised application cure does not apply if the cure requires the review of a new location, new or different structure to be collocated upon, new antennas, or other wireless equipment associated with the small wireless facility. e) COMPLETENESS OF APPLICATION. Within thirty (30) days after receiving an application, the LICENSOR shall determine whether the application is complete and notify the applicant. If an application is incomplete, the LICENSOR shall specifically identify the missing information. An application shall be deemed complete if the LICENSOR fails to provide notification to the applicant with 30 days after all documents, information and fees specifically enumerated in the LICENSOR’s permit application form are submitted by the application to the LICENSOR. Processing deadlines are tolled from the time the LICENSOR sends the notice of incompleteness to the time the applicant provides the missing information. f) TOLLING. The time period for applications may be further tolled by the express agreement in writing by both LICENSOR and LICENSEE; or a local, State or federal disaster declaration or similar emergency that causes the delay. g) CONSOLIDATED APPLICATIONS. A LICENSEE seeking to collocate small wireless facilities within the jurisdiction of LICENSOR shall be allowed, at LICENSEE's discretion, to file a consolidated application and receive a single permit for the collocation of up to twenty-five (25) small wireless facilities if the collocations each involve substantially the same type of small wireless facility and substantially the same type of structure. If an application includes multiple small wireless facilities, LICENSOR may remove small wireless facility collocations from the application and treat separately small wireless facility collocations for which incomplete information has been provided or that do not qualify for consolidated treatment or that are denied. LICENSOR may issue separate permits for each collocation that is approved in a consolidated application. 6) COLLOCATION COMPLETION DEADLINE. Collocation for which a permit is granted shall be completed within one hundred eighty (180) days after issuance of the permit, unless LICENSOR and LICENSEE agree to extend this period or a delay is caused by make-ready work for a LICENSOR utility pole or by the lack of commercial power or backhaul availability at the site, provided LICENSEE has made a timely request within sixty (60) days after the issuance of the permit for commercial power or backhaul services, and the additional time to complete installation does not exceed three hundred sixty (360) days after issuance of the permit. Otherwise, the permit shall be void unless LICENSOR grants an extension in writing to the LICENSEE. 254 of 419 7 7) DURATION OF PERMITS AND SUPPLEMENTS. The duration of a permit and the initial Supplement shall be for a period of (not less than 5 years), and the permit and Supplement shall be renewed for equivalent durations unless LICENSOR makes a finding that the small wireless facilities or the new or modified utility pole do not comply with the applicable codes or local code provisions or regulations in the Local Ordinance. If P.A. 100-0585 is repealed as provided in Section 90 of the Act, renewals of permits shall be subject to the LICENSOR’s code provisions or regulations in effect at the time of renewal. 8) EXTENSIONS. Each Supplement may be extended for additional five (5) year terms unless LICENSEE terminates it at the end of the then current term by giving LICENSOR written notice of the intent to terminate at least three (3) months prior to the end of the then current term. The initial term and all extensions under a Supplement shall be collectively referred to herein as the "Term". Notwithstanding anything herein, after the expiration of this Agreement, its terms and conditions shall survive and govern with respect to any remaining Supplements in effect until their expiration or termination. 9) RENTAL. Each Supplement shall be effective as of the date of execution by both Parties (the "Effective Date"), provided, however, the initial term of each Supplement shall be for five (5) years and shall commence on the first day of the month following the day that LICENSEE commences installation of the equipment on the Premises (the “Commencement Date”) at which time rental payments shall commence and be due at a total annual rental as set forth in the Supplement, to be paid in advance annually on the Commencement Date and on each anniversary of it in advance, to the LICENSOR in the Supplement (unless LESSOR otherwise designates another payee and provides notice to LICENSEE). LICENSOR and LICENSEE acknowledge and agree that the initial rental payment for each Supplement shall not actually be sent by LICENSEE until thirty (30) days after the Commencement Date. LICENSOR and LICENSEE agree that they shall acknowledge in writing the Commencement Date of each Supplement. Rental for the use of any poles pursuant to this Agreement shall be an annual fee of two hundred dollars ($200.00) per each wireless facility which LICENSEE attaches to LICENSOR’s pole. Thereafter, rent will be due at each annual anniversary of the “Commencement Date” of the applicable Supplement. Upon agreement of the Parties, LICENSEE may pay rent by electronic funds transfer and in such event, LICENSOR agrees to provide to LICENSEE bank routing information for such purpose upon request of LICENSEE. 10) ABANDONMENT. A small wireless facility that is not operated for a continuous period of twelve (12) months shall be considered abandoned and the LICENSEE must remove the small wireless facility within ninety (90) days after receipt of written notice from LICENSOR notifying LICENSEE of the abandonment. The notice shall be sent by certified or registered mail, return receipt requested, by LICENSOR to the LICENSEE at the last known address of LICENSEE. If the small wireless facility is not removed within ninety (90) days of such notice, LICENSOR may remove or cause the removal of such facility and charge said costs to the LICENSEE. 255 of 419 8 LICENSEE shall provide written notice to LICENSOR of any sale or transfer of small wireless facilities not less than thirty (30) days prior to such transfer and said notice shall include the name and contact information of the new wireless provider. 11) CONDITION OF PREMISES. Where the Premises includes one or more Poles, LICENSOR covenants that it will keep the Poles in good repair as required by all federal, state, county and local laws. If the LICENSOR fails to make such repairs including maintenance within 60 days, of any notification to LICENSOR, the LICENSEE shall have the right to cease annual rental for the affected poles, but only if the poles are no longer capable of being used for the purpose originally contemplated in this Agreement or otherwise do not comply with existing law. If LICENSEE terminates, LICENSEE shall remove its small wireless facility. Termination of this Agreement shall be the LICENSEE’s sole remedy. 12) MAKE READY TERMS. LICENSOR shall not require more make-ready work than required to meet applicable codes or industry standards. Make-ready work may include work needed to accommodate additional public safety communications needs that are identified in a documented and approved plan for the deployment of public safety equipment as specified and included in an existing or preliminary LICENSOR or public service agency plan. Fees for make-ready work, including any LICENSOR utility pole attachment, shall not exceed actual costs or the amount charged to communications service providers for similar work and shall not include any consultants’ fees or expenses for LICENSOR utility poles that do not support aerial facilities used to provide communications services or electric service. Make-ready work, including any pole replacement, shall be completed within sixty (60) days of written acceptance of the good-faith estimate by the LICENSOR at the LICENEE’s sole cost and expense. 13) AERIAL FACILITIES. For LICENSOR utility poles that support aerial facilities used to provide communications services or electric services, LICENSEE shall comply with the process for make-ready work under 47 U.S.C. 224 and its implementing regulations. LICENSOR shall follow a substantially similar process for such make-ready work except to the extent that the timing requirements are otherwise addressed in the Local Ordinance. The good-faith estimate of the person owning or controlling LICENSOR’s utility pole for any make-ready work necessary to enable the pole to support the requested collocation shall include LICENSOR utility pole replacement, if necessary. Make-ready work for utility poles that support aerial facilities used to provide communications services or electric services may include reasonable consultants’ fees and expenses. 14) NO AERIAL FACILITIES. For LICENSOR utility poles that do not support aerial facilities used to provide communications services or electric services, LICENSOR shall provide a good-faith estimate for any make-ready work necessary to enable the LICENSOR utility pole to support the requested collocation, include pole replacement, if necessary, within 90 days after receipt of a complete application. Make-ready work, including any LICENSOR utility pole replacement, shall be completed within 60 days of written acceptance of the good-faith estimate by LICENSEE at LICENSEE’s sole cost and expense. Alternatively, if LICENSOR determines that applicable codes or public safety regulations require the LICENSOR’s utility pole to be replaced to support the requested collocation, LICENSOR may require LICENSEE to replace LICENSOR’s utility pole at LICENSEE’s sole cost and expense. 256 of 419 9 15) GENERAL RESTRICTIONS. In the event LICENSOR, in its reasonable discretion deems it necessary to remove, relocate or replace a Pole, LICENSOR shall notify LICENSEE at least one hundred eighty (180) days prior of the need to remove or relocate its small wireless facility. In such event, LICENSOR shall provide options for alternative locations for LICENSEE relocation of equipment which shall be in a mutually agreeable location (“Alternative Premises”). LICENSEE shall be solely responsible for all costs related to the relocation of its small wireless facility to the Alternative Premises. In the event that a suitable Alternative Premises cannot be identified, LICENSEE may terminate the applicable Supplement. In the event of an emergency, which for purposes of this Agreement shall be considered any imminent threat to health, safety and welfare of the public, LICENSOR must provide as much notice as reasonably practical under the circumstances. Subject to the foregoing, LICENSOR retains the right and privilege to cut or remove any equipment located in the right of ways as the LICENSOR, in its sole discretion, determines is prudent to eliminate any imminent public health or safety emergency. In the instance of such a public health or safety emergency, the LICENSOR shall have no obligation to reimburse the LICENSEE for the cost or restoration of the equipment. LICENSEE may terminate this Agreement by giving written notice to the other party specifying the date of termination, such notice to be given not less than one hundred eighty (180) days prior to the date specified therein. 16) ELECTRICAL. LICENSEE shall be permitted to connect its equipment to necessary electrical and telephone service, at LICENSEE’s expense. LICENSEE shall attempt to coordinate with utility companies to provide separate service to LICENSEE’s equipment for LICENSEE use. In the event that LICENSEE can obtain separate electrical service with a separate meter measuring usage, the LICENSEE shall pay the utility directly for its power consumption, if billed directly by the utility. In the event that separate electrical service is not possible or practical under the circumstances, LICENSEE may use existing service, at LICENSEE’s expense, upon the reasonable approval of LICENSOR. In the event that LICENSEE uses existing utility service at an individual Premises, the Parties agree to either: (i) attempt to have a sub-meter installed, at LICENSEE’s expense, which shall monitor LICENSEE’s utility usage (with a reading and subsequent bill for usage delivered to LICENSEE by either the applicable utility company or LICENSOR); or (ii) provide for an additional fee in the applicable Supplement which shall cover LICENSEE’s utility usage. The Parties agree to reflect power usage and measurement issues in each applicable Supplement. 17) TEMPORARY POWER SOURCE. LICENSEE shall be permitted at any time during the Term of each Supplement, to install, maintain and/or provide access to and use of, as necessary (during any power interruption at the Premises), a temporary power source, and all related equipment and appurtenances within the Premises, or elsewhere on the Property in such locations as reasonably approved by LICENSOR. LICENSEE shall be permitted to connect the temporary power source to its equipment on the Premises in areas and manner approved by LICENSOR. 18) USE; GOVERNMENTAL APPROVALS. LICENSEE shall use the Premises for the purpose of constructing, maintaining, repairing and operating small wireless facilities and uses 257 of 419 10 incidental thereto. LICENSEE shall have the right to replace, repair and modify equipment, antennas and/or conduits or any portion thereof and the frequencies over which the equipment operates, in conformance with the original Supplement. It is understood and agreed that LICENSEE's ability to use the Premises is contingent upon its obtaining after the execution date of each Supplement all of the certificates, permits and other approvals (collectively the "Governmental Approvals") that may be required by any Federal, State or Local authorities as well as a satisfactory building structural analysis which will permit LICENSEE use of the Premises as set forth above. In the event that (i) any of such applications for such Governmental Approvals should be finally rejected; (ii) any Governmental Approval issued to LICENSEE is canceled, expires, lapses, or is otherwise withdrawn or terminated by governmental authority; and (iii) LICENSEE determines that such Governmental Approvals may not be obtained in a timely manner, LICENSEE shall have the right to terminate the applicable Supplement. Notice of LICENSEE's exercise of its right to terminate shall be given to LICENSOR in accordance with the notice provisions set forth in Paragraph 23 and shall be effective upon the mailing of such notice by LICENSEE, or upon such later date as designated by LICENSEE. All rentals paid to said termination date shall be retained by LICENSOR. Upon such termination, the applicable Supplement shall be of no further force or effect except to the extent of the representations, warranties and indemnities made by each Party to the other thereunder. Otherwise, the LICENSEE shall have no further obligations for the payment of rent to LICENSOR for the terminated Supplement. Notwithstanding anything to the contrary in this Paragraph, LICENSEE shall continue to be liable for all rental payments to the LICENSOR until all equipment is removed from the Property. 19) INSURANCE. LICENSEE shall maintain, at its own expense, the following minimum levels of insurance until all of its equipment is removed from the LICENSOR’s right of ways or poles and the right of ways and poles have been properly restored as required herein: 19.1. Workers’ Compensation – Statutory limits in accordance with the provisions of the laws of the State of Illinois, including occupational disease provisions, for all employees of LICENSEE, and in case work is performed by a contractor or subcontractor, the LICENSEE shall require each subcontractor similarly to provide workers’ compensation insurance. In case employees engaged in hazardous work and are not protected under workers’ compensation insurance, License shall provide, and shall cause each contractor or subcontractor to provide, adequate and suitable insurance for the protection of employees not otherwise provided. 19.2. Commercial General Liability, including premises, operations, explosion, collapse, and underground hazard (commonly referred to as “X”, “C”, and “U” coverages) and products-completed operations coverage with limits of: 19.3.1. One million dollars ($1,000,000.00) for bodily injury or death to one or more persons and property damage for each occurrence; and 19.3.2. Two million dollars ($2,000,000.00) general aggregate. 258 of 419 11 19.3. Notwithstanding the forgoing, LICENSEE or its affiliated parent may, in its sole discretion, self-insure any of the required insurance under the same terms as required by this Agreement. In the event LICENSEE elects to self-insure its obligation with regard to commercial general liability insurance under this Agreement, the following conditions apply: (i) LICENSOR shall promptly and no later than thirty (30) days after notice thereof provide LICENSEE with written notice of any claim, demand, lawsuit, or the like for which it seeks coverage pursuant to this Section and provide LICENSEE with copies of any demands, notices, summonses, or legal papers received in connection with such claim, demand, lawsuit, or the like; (ii) LICENSOR shall not settle any such claim, demand, lawsuit, or the like without the prior written consent of LICENSEE; and (iii) LICENSOR shall fully cooperate with LICENSEE in the defense of the claim, demand, lawsuit, or the like. 19.4. If the LICENSEE is not providing such insurance to protect the contractors and subcontractors performing the work, then such contractors and subcontractors shall comply with this Section with reasonable and prudent limits. 19.5. Prior to commencing work on the system described herein, LICENSEE shall furnish the LICENSOR with the appropriate Certificates of Insurance, and applicable policy endorsements. LICENSEE shall have its required Commercial General Liability policies required herein to include the City of Evanston, its officers, officials, agents, volunteers and employees as additional insureds. Such insurance afforded to the LICENSOR shall provide that the insurance provided under such required policy shall be primary and non-contributory and shall contain no special limitations on the scope of protection afforded to the LICENSOR, its officers, officials, agents, volunteers and employees, except for claims solely arising out of the negligence of the additional insureds. 19.6. Commercial General Liability Insurance required under this section shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion (if any) deleted, Blanket XCU and Contractual Liability coverage. 19.7. All insurance provided pursuant to this section shall be effective under valid and enforceable policies, issued by insurers legally able to conduct business with LICENSEE in the State of Illinois. All insurance carriers shall be rated “A-“ or better, and of a class size “VII” or higher by A.M. Best Company. 19.8. LICENSEE shall provide at least thirty (30) days prior written notice to LICENSOR of cancellation of any required coverage that is not replaced. Renewal certificates shall be provided to the LICENSOR not less than five (5) days prior to the expiration date of any of the required policies. All certificates of insurance shall be in a form reasonably acceptable to the LICENSOR and shall provide satisfactory evidence of compliance with all insurance requirements. 259 of 419 12 20) INDEMNIFICATION. LICENSEE shall indemnify and hold LICENSOR harmless against any and all liability or loss from personal injury or property damage resulting from or arising out of, in whole or in part, the use or occupancy of LICENSOR’s improvements or right-of-way associated with such improvements by LICENSEE or its employees, agents, or contractors arising out of the rights and privileges granted under this Agreement and PA 100-0585. LICENSEE has no obligation to indemnify or hold harmless against any liabilities and losses as may be due to or caused by the sole negligence of LICENSOR or its employees or agents. LICENSEE hereby further waives any claims that LICENSEE may have against the LICENSOR with respect to consequential, incidental, or special damages, however caused, based on the theory of liability. 21) REMOVAL AT END OF TERM. LICENSEE shall, upon expiration of the Term, or within ninety (90) days after any earlier termination of a Supplement, remove its equipment, conduits, fixtures and all personal property and restore the Premises to its original condition, reasonable wear and tear and casualty damage not caused by LICENSEE excepted. LICENSOR agrees and acknowledges that all of the equipment, conduits, fixtures and personal property of LICENSEE shall remain the personal property of LICENSEE and LICENSEE shall have the right to remove the same at any time during the Term, whether or not said items are considered fixtures and attachments to real property under applicable laws. If such time for removal causes LICENSEE to remain on the Premises after termination of the Supplement, LICENSEE shall pay rent at the then existing monthly rate or on the existing monthly pro-rata basis if based upon a longer payment term, until such time as the removal of the antenna structure, fixtures and all personal property are completed. 22) RIGHTS UPON SALE. Should LICENSOR, at any time during the Term of any Supplement decide to sell or transfer all or any part of the Property such sale or grant of an easement or interest therein shall be under and subject to the Supplement and any such purchaser or transferee shall recognize LICENSEE's rights hereunder and under the terms of the Supplement. 23) NOTICES. All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested or by commercial courier, provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): LICENSOR: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, IL 60201 Copy to: City of Evanston Attn: Corporation Counsel/City Attorney 2100 Ridge Avenue 260 of 419 13 Evanston, IL 60201 LICENSEE: New Cingular Wireless PCS, LLC Attn: Network Real Estate Administration 575 Morosgo Drive NE Atlanta, GA 30324 Re: Wireless Installation on Public Structures Evanston, IL Fixed Asset # in each of the above cases (excluding bills), with a copy sent to: New Cingular Wireless PCS, LLC Attn: Legal Department, Network Operations 208 S. Akard Street Dallas, TX 75202-4206 Re: Wireless Installation on Public Structures Evanston, IL Fixed Asset # Either Party may change the addressee and/or location for the giving of notice to it by providing a thirty (30) days’ prior written notice to the other Party. Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. 24) CASUALTY. In the event of damage by fire or other casualty to the Pole or Premises that cannot reasonably be expected to be repaired within forty-five (45) days following same or, if the Pole or Property is damaged by fire or other casualty so that such damage may reasonably be expected to disrupt LICENSEE's operations at the Premises for more than forty-five (45) days, then LICENSEE may, at any time following such fire or other casualty, provided LICENSOR has not completed the restoration required to permit LICENSEE to resume its operation at the Premises, terminate the Supplement upon fifteen (15) days prior written notice to LICENSOR. Any such notice of termination shall cause the Supplement to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of the Supplement and the Parties shall make an appropriate adjustment, as of such termination date, with respect to payments due to the other under the Supplement. Notwithstanding the foregoing, the rent shall abate during the period of repair following such fire or other casualty in proportion to the degree to which LICENSEE’s use of the Premises is impaired. 25) DEFAULT. In the event there is a breach by a Party with respect to any of the provisions of this Agreement or its obligations under it, the non-breaching Party shall give the breaching Party written notice of such breach. After receipt of such written notice, the breaching Party shall have 30 days in which to cure any breach, provided the breaching Party shall have such extended period, not to exceed 90 days, as may be required beyond the 30 days if the breaching Party commences the cure within the 30-day period and thereafter continuously and diligently pursues to cure to completion. The non-breaching Party may maintain any action or affect any remedies for default against the breaching Party subsequent to the 30- day cure period, as potentially extended to 90 days based on circumstances. 261 of 419 14 26) REMEDIES. In the event of a default by either Party with respect to a material provision of this Agreement, without limiting, other than by the specific terms of this Agreement, the non- defaulting Party in the exercise of any right or remedy which the non-defaulting Party may have by reason of such default, the non-defaulting Party may terminate the applicable Supplement and/or pursue any remedy now or hereafter available to the non-defaulting Party under the Laws or judicial decisions of the state of Illinois. Further, upon a default, the non-defaulting Party may at its option (but without obligation to do so), perform the defaulting Party’s duty or obligation on the defaulting Party’s behalf, including but not limited to the obtaining of reasonably required insurance policies. The costs and expenses of such performance by the non-defaulting Party shall be due and payable by the defaulting Party upon invoice therefor. 27) APPLICABLE LAWS. During the Term, LICENSOR shall maintain the Property and the Pole in compliance with all applicable laws, rules, regulations, ordinances, directives, covenants, easements, zoning and land use regulations, and restrictions of record, permits, building codes, (collectively “Laws”). LICENSEE shall, in respect to the condition of the Premises and at LICENSEE’s sole cost and expense, comply with (a) all Laws relating solely to LICENSEE’s specific and unique nature of use of the Premises; and (b) all building codes requiring modifications to the Premises due to the improvements being made by LICENSEE in the Premises. It shall be LICENSOR’s obligation to comply with all Laws relating to the Pole in general, without regard to specific use (including, without limitation, modifications required to enable LICENSEE to obtain all necessary building permits). 28) BOND. LICENSEE shall deposit with LICENSOR on one occasion prior to the commencement of the first Supplement a bond in a form reasonably acceptable to LICENSOR in the amount of $10,000 per small wireless facility to guarantee the safe and efficient removal of any equipment from any Premises subject to this Agreement, which equipment remains more than 90 days after rental payment has ceased and Licensee has failed to remove the equipment. The funds may also be used to restore the premises to original condition, if LICENSEE fails to do so. 29) ENTIRE AGREEMENT. This Agreement and any Supplements set forth all the covenants, conditions and promises between the parties, and it supersedes all prior negotiations, statements or agreements, either written or oral, with regard to its subject matter. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement or any Supplement. 30) SAVINGS CLAUSE. If any provision of this Agreement or any Supplement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any steps, actions or results, the remaining parts or portions of this Agreement or any Supplement shall remain in full force and effect. 31) NON-WAIVER OF RIGHTS. No failure of either party to exercise any power given to it hereunder or to insist upon strict compliance by the other party with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, nor 262 of 419 15 any payment under this agreement shall constitute a waiver of either party's right to demand exact compliance with the terms hereof. 32) AMENDMENTS. Changes or modifications to this Agreement or any Supplements shall be made only in writing and upon necessary and proper signature of the LICENSEE and the LICENSOR. 33) GOVERNING LAW; VENUE. This Agreement or any Supplement shall be governed, interpreted and construed in accordance with the laws of the State of Illinois. The venue for any dispute between the parties shall be Cook County, Illinois, or the United States District Court for the Northern District of Illinois. 34) EXECUTION IN COUNTERPARTS. This Agreement and any Supplements may be executed in multiple counterparts, including by counterpart facsimiles or scanned email counterpart signature, each of which shall be deemed an original, and all such counterparts once assembled together shall constitute one integrated instrument. 35) TAXES. Nothing contained in this Agreement or any Supplements shall be construed to exempt LICENSEE from any fee, tax, property tax levy or assessment which is or may be hereafter lawfully imposed, and LICENSEE shall be responsible for the payment of any taxes assessed relative to its use of the LICENSOR’s Poles or ROWs or its operation thereof. 36) BINDING AUTHORITY. The individuals executing this Agreement on behalf of the LICENSEE and the LICENSOR represent that they have the legal power, right, and actual authority to bind their respective parties to the terms and conditions of this Agreement and any Supplements. 37) SUCCESSORS AND ASSIGNS. The LICENSOR and the LICENSEE each bind themselves and their partners, successors, executors, administrators, successors, personal representatives, and assigns to the other party of this Agreement and any Supplements and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants off this Agreement and any Supplements. Except as above, neither the LICENSOR nor the LICENSEE shall assign, sublet or transfer its interest in this Agreement and corresponding Supplements without the written consent of the other; provided, however, that LICENSEE shall be able to assign, sublet or transfer its interest to an affiliate without such consent. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body that may not be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the LICENSOR and the LICENSEE. 38) HEADINGS AND TITLES. The headings and titles of any provisions or sections of this Agreement are for convenience or reference only and are not to be considered in construing this Agreement. 39) AUTHORIZATION. LICENSEE certifies and warrants that it has the authority to enter into this Agreement. 263 of 419 16 40) EFFECTIVE DATE. As used in this Agreement and any Supplements, the Effective Date of this Agreement shall be the date that the City Manager for the City of Evanston executes this Agreement as set forth below. 264 of 419 17 IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seals the day and year first above written. LICENSOR City of Evanston, an Illinois Municipal Corporation By: Name: _____________________________ Title: ______________________________ Date: ______________________________ LICENSEE NEW CINGULAR WIRELESS PCS, LLC, a Delaware Limited Liability Company By: AT&T Mobility Corporation, its Manager By: Name: _____________________________ Title: ______________________________ Date: ______________________________ 265 of 419 18 EXHIBIT "A" LICENSE SUPPLEMENT This License Supplement (“Supplement”) is made this ____ day of _______, 2019, between the City of Evanston, whose principal place of business is 2100 Ridge Avenue, Evanston, IL (“LICENSOR”), and New Cingular Wireless PCS, LLC, a Delaware limited liability company, whose principal place of business is 575 Morosgo Drive NE, Atlanta, GA 30324 (“LICENSEE”). 1. Master License Agreement. This Supplement is a Supplement as referenced in that certain Master License Agreement between the City of Evanston and New Cingular Wireless PCS, LLC, dated ________ ____, 2019, (the Agreement). All of the terms and conditions of the Agreement are incorporated herein by reference and made a part hereof without the necessity of repeating or attaching the Agreement. In the event of a contradiction, modification or inconsistency between the terms of the Agreement and this Supplement, the terms of this Supplement shall govern. Capitalized terms used in this Supplement shall have the same meaning described for them in the Agreement unless otherwise indicated herein. 2. Premises. The Property owned by Licensor is located at ___________________________________. The Premises licensed by the LICENSOR to the LICENSEE hereunder is described on Exhibit “1” attached hereto and made a part hereof. 3. Term. The Commencement Date and the Term of this Supplement shall be as set forth in Paragraph 7 of the Agreement. 4. Consideration. Rent under this Supplement shall be $200.00 per year, payable to LICENSOR at City Collector’s Office, 2100 Ridge Avenue, Evanston, IL 60201. Thereafter, rent will be due at each annual anniversary of the “Commencement Date” of this Supplement. LESSEE shall obtain electrical service and provide for a separate meter and billing from the applicable utility provider. 5. Site Specific Terms. (Include any site-specific terms) [Remainder of Page Intentionally Left Blank] 266 of 419 19 IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seal the day and year first above written. LICENSOR City of Evanston, an Illinois Municipal Corporation By: Name: _____________________________ Title: ______________________________ Date: ______________________________ LICENSEE NEW CINGULAR WIRELESS PCS, LLC, a Delaware Limited Liability Company By: AT&T Mobility Corporation, its Manager By: Name: _____________________________ Title: ______________________________ Date: ______________________________ 267 of 419 20 EXHIBIT 1 Premises (see attached site plans) 268 of 419 For City Council Meeting of May 13, 2019 Item A17 Resolution 50-R-19, Master Pole Agreement, Verizon Wireless For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hugh DuBose, City Attorney Subject: Resolution 50-R-19, Authorizing the City Manager to Execute a Master Pole Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless Date: May 6, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 50-R-19 authorizing the City Manager to execute a Master Pole Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless. Livability Benefits: Innovation & Process: Support local government best practices and processes Summary: In 2018, the Illinois legislature passed the “Small Cell Wireless Facility Deployment Act” (the “Act”), to reduce barriers for wireless carriers installing cellular technologies in the public right of way. The Act limits municipalities by streamlining the application process to access the public right of way; places caps on costs and fees; and imposes timelines for municipal approval of wireless carrier applications. In July 2018, the Evanston City Council passed Ordinance 78-O- 18, which updated the Evanston City Code to comply with the Act. Evanston City Code Section 7-16-3(B)(2)(e) requires cellular carriers to enter into a master pole agreement with the City to apply for permits to install small cell wireless facilities in the public right of way. Verizon submitted a Master Pole Agreement so that it can begin submitting applications to place small cell wireless facilities in Evanston. The new agreement is a non-exclusive agreement that authorizes Verizon to construct and operate small cell wireless facilities in the public right of way. The agreement requires Verizon to pay to Evanston pole rental fees of two hundred dollars ($200.00) per pole per year. Additionally, the City will charge application fees of one thousand dollars ($1,000.00) for installation on a new pole; six hundred and fifty dollars ($650.00) to collocate a single small wireless facility on an existing pole; and three hundred and fifty dollars ($350.00) to place a small cell wireless facility on an existing utility pole. These fees are the maximum allowed by the Act. Attachments: Resolution 50-R-19 Memorandum 269 of 419 5/6/2019 50-R-19 A RESOLUTION Authorizing the City Manager to Execute a Master Pole Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Master Pole Agreement (the “Agreement”) by and between the City and Chicago SMSA Limited Partnership d/b/a Verizon Wireless. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement with Verizon Wireless, as may be determined to be in the best interest of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 270 of 419 50-R-19 - 2 - EXHIBIT 1 MASTER POLE AGREEMENT 271 of 419 1 SMALL WIRELESS COMMUNICATIONS FACILITIES MASTER POLE ATTACHMENT AGREEMENT THIS SMALL WIRELESS COMMUNICATIONS FACILITIES MASTER LICENSE AGREEMENT ("Agreement") is entered into this ____ day of May 2019 (“Effective Date”), by and between the City of Evanston ("City"), and Chicago SMSA Limited Partnership d/b/a Verizon Wireless ("Licensee"). City and Licensee are at times collectively referred to hereinafter as the "Parties" or individually as the "Party." In consideration of the covenants of this Agreement and other good and valuable consideration, the receipt and sufficiency of which is acknowledged by the Parties, the Parties agree as follows: 1. Grant. Subject to Laws (defined in Section 16) and this Agreement, City grants Licensee a nonexclusive license to (i) access, use and occupy the City’s ROW (as defined in this Section) at any time, for the installation, construction, use, maintenance, operation, repair, modification, replacement and upgrade of equipment, technologies, frequencies and related fiber and materials reasonable necessary to access, connect , operate and provide power to its equipment (“Equipment”) that enables Licensee’s wireless communications (“Licensee’s Use”); (ii) use, install and/or replace City owned or controlled poles for Licensee’s Use; and (iii) use, install and/or replace Licensee owned or third-party owned poles in the ROW for Licensee’s Use. Use of City poles shall require the City’s approval of a Pole License in accordance with Section 4. Licensee’s Use for attachments to support structures in the ROW owned by Licensee or by a third party shall not require a Pole License; however, upon request, Licensee shall provide the City a certification of authorization to attach to such third party structures. The City expressly reserves for itself the rights and uses of the ROW for its public purposes and for the public’s health, safety and general welfare. “ROW ” means the public rights-of-way owned, managed or controlled by the City. 2. Term of Agreement. The term of this Agreement shall be for 15 years beginning on the Effective Date (the "Term"). The Agreement may be renewed for two five (5) year terms upon mutual agreement by the Licensee and the City; provided that each party agrees in writing to extend the Agreement at least 90 days prior to the expiration of the current term of the Agreement. After the expiration or earlier termination of this Agreement, it shall apply to all Pole Licenses entered into hereunder until the expiration or termination of such Pole Licenses. 3. Fees. Licensee shall pay to the City the fees and costs set forth in the “Fee Schedule” attached hereto and made a part hereof as Exhibit A. Licensee shall pay the one-time application fee with submission of the City Pole Application. Licensee shall pay the initial recurring fee (if any) on or before the Commencement Date (defined in Section 4(e)) and pay subsequent recurring fees on or before each anniversary of the Commencement Date. Before any recurring fees are paid, City shall provide Licensee a completed, current Internal Revenue Service Form W-9 and state and local withholding forms if required. Licensee may make payments by check made out to the order of the 272 of 419 2 City of Evanston and sent to the following address or through electronic transfer subject to the City’s approval and necessary bank routing instructions. City of Evanston Attn: Revenue Manager 2100 Ridge Avenue Evanston, IL 4. Pole License. (a). Prior to installing any Equipment on a City owned or controlled pole, Licensee shall file a city pole application as required by Evanston City Code Section 7-16-3(B)(1) (“Pole Application”) for one or more poles. Within 90 days of receipt, the City shall, in writing, approve or reject the Pole Application, otherwise the Pole Application shall be deemed accepted. If the City timely rejects the Pole Application, the review period will be suspended until Licensee cures the non-compliance. Upon acceptance or approval, a City Pole Application shall be deemed to be a city pole license (“Pole License”). Pole Licenses shall be acknowledged in writing by the parties in a form reasonably similar to the Supplement included as Exhibit B. (b). City may reject a Pole Application only for one or more of the following reasons, which must be specified with reasonable detail in the rejection: (i) concerns about structural capacity, safety, reliability, or generally applicable engineering practices; (ii) the Licensee’s Pole Application does not comply with Section 7-16-3(B)(1) of the Evanston City Code of 2012, as amended; (iii) the proposed Equipment exceeds the height, dimension or other parameters of a Small Wireless Facility under applicable Law, including 50 ILCS 840/10 (”Small Wireless Facilities”); (iv) the design documents attached to the Pole Application do not comply with this Agreement or with the City’s pole attachment laws for traffic light poles, show interference with the City’s public safety radio system, traffic signal light system, or other communications components, or do not comply with the Design Criteria; or (v) the Pole Application does not include a load bearing study. (c). Any aesthetic or other design criteria for Small Wireless Facilities and poles upon which Small Wireless Facilities are attached (collectively, the “Design Criteria”) which are adopted by the City shall only apply if the criteria are (i) reasonable, (ii) applied equally and in a non-discriminatory manner to other types of infrastructure deployments within the ROW, (iii) objective and published in advance of a Small Wireless Facility request/application submitted herein, and (iv) comply with applicable federal and state Laws. If pole reinforcement or replacement is necessary, Licensee shall provide engineering design and specification drawings demonstrating the proposed alteration to the pole. Changes made to the City’s Design Criteria shall not be imposed or otherwise applied retroactively unless required by Laws. (d). Licensee shall pay for any electricity service for Small Wireless Facilities. As permitted by the electric provider, Licensee may install an electric meter on the City 273 of 419 3 pole or the ground adjacent to the City pole. (e). The term of each Pole License shall be 10 years beginning on the first day of the month following the date that is 180 days from the date of the fully approved or fully executed (as applicable) Pole License (“Commencement Date”). Unless either this Agreement has terminated or the Licensee provides written notice to the City prior to the expiration of the then current term that Licensee will not automatically renew any Pole License, each Pole License will automatically renew for 3 consecutive 5 year periods. If this Agreement is terminated, Pole Licenses will renew as required by applicable law. (f). A Pole License may be terminated prior to the expiration of its term: (i) by City upon written notice to Licensee, if Licensee fails to pay any amount when due and such failure continues for 30 days after Licensee's receipt of notice; (ii) by either Party upon written notice to the other Party, if such other Party fails to comply with this Agreement and the party has failed to initiate a cure within 60 days after receipt of written notice; (iii) by Licensee at any time for any reason or no reason; or (iv) by Licensee in the event that Licensee fails to timely obtain or maintain, or is not satisfied with any governmental approval applicable to Licensee. (g). Following expiration or earlier termination of any Pole License, Licensee shall remove all Equipment from the City owned or controlled poles and, other than reasonable wear and tear, repair and restore the City owned or controlled poles and the ROW to its prior condition, unless the City authorized otherwise. In the event that Licensee removes any City poles pursuant to this Agreement, the City shall retain ownership of any poles Licensee or its contractor removes, and shall provide directions to Licensee for their reuse or disposal. Equipment installed pursuant to clauses (ii) or (iii) of Section 1 shall not be subject to removal under this Agreement but shall at all times remain subject to the Code (as defined below). 5. Permits/Municipal Code. While the requirements of the City’s Code (“Code”) are in addition to the requirements of this Agreement, Licensee shall be required to apply for and obtain only those permits that are required of other small facility wireless operators currently operating in the City. City may only impose on the permit those conditions that are permitted by applicable Laws and necessary to protect structures in the ROW, to ensure the proper restoration of the ROW, to provide for protection and the continuity of pedestrian and vehicular traffic, and otherwise to protect the safety of the public's utilization of the ROW. Within 180 days after the Effective Date, City will consider revisions to the Code to conform with this Agreement and applicable Law. (a) City shall not require an application, approval, or permit, or require any fees or other charges, from Licensee, for: (i) routine maintenance; (ii) the replacement of wireless with wireless facilities that are substantially similar, the same size, or smaller if Licensee notifies City at least 10 days prior to the planned replacement and includes equipment specifications for the replacement of equipment consistent with the requirements of this Agreement; or the installation, placement, maintenance, operation, or replacement of Small Wireless Facilities that are suspended on cables that are strung 274 of 419 4 between existing utility poles in compliance with applicable safety codes, provided this provision does not authorize such facilities to be suspended from municipal electric lines, if any. (b) A Small Wireless Facility that is not operated for a continuous period of twelve (12) months shall be considered abandoned and the Licensee must remove the Small Wireless Facility within ninety (90) days after receipt of written notice from City notifying Licensee of the abandonment. The notice shall be sent by certified or registered mail, return receipt requested, by the City to the Licensee at the last known address of Licensee. If the Small Wireless Facility is not removed within ninety (90) days of such notice, City may remove or cause the removal of such facility and charge said costs to the Licensee. Licensee shall provide written notice to City of any sale or transfer of small wireless facilities not less than thirty (30) days prior to such transfer and said notice shall include the name and contact information of the new wireless provider. (c) Licensee shall submit applications for Small Wireless Facilities and/or use of the ROW in accordance with the requirements of this Agreement and applicable Laws. City shall process the Licensee’s applications for Small Wireless Facilities and/or use of the ROW in accordance with the requirements of this Agreement and applicable Laws. 6. Interference. (a) In accordance with 50 ILCS 835, Licensee will not cause harmful interference to City traffic, public safety or other communications signal equipment in the ROW. City agrees that City will not cause interference to Licensee’s Equipment or Licensee’s Use. (b). If interference occurs, the non-interfering Party shall notify the interfering Party via telephone to Licensee’s Network Operations Center at (800) 621-2622) or to the City’s Building and Inspection Services Manager at(847) 448-3030, and the parties shall work together to cure the interference as soon as commercially possible. 7. Make-Ready Work. (a) City shall not require more make-ready work than required to meet applicable codes or industry standards. Make-ready work may include work needed to accommodate additional public safety communications needs that are identified in a documented and approved plan for the deployment of public safety equipment as specified and included in an existing or preliminary City or public service agency plan. Fees for make-ready work, including any City utility pole attachment, shall not exceed actual costs or the amount charged to communications service providers for similar work and shall not include any consultants’ fees or expenses for City utility poles that do not support aerial facilities used to provide communications services or electric service. (b) Any make-ready work, including pole replacements, shall be performed by the Licensee or its qualified contractor unless otherwise agreed by the parties. In the 275 of 419 5 event that the City is to perform the make-ready work, then the make-ready work, including any pole replacement, shall be completed within 60 days of written acceptance of the good-faith estimate by the City, at the Licensee’s sole cost and expense. 8. Maintenance and Modifications. Licensee shall keep and maintain all Equipment in commercially reasonable condition and in accordance with any applicable and non-discriminatory maintenance requirements of City. Licensee may conduct testing and maintenance activities, and repair and replace damaged or malfunctioning Equipment at any time. Licensee may maintain, repair, replace and make like-kind modifications to any Small Wireless Facility that do not materially change the size, height and weight of the Small Wireless Facility or exceed the structural capacity of the supporting structure without requiring additional applications, permits or other City approval. Licensee shall obtain all required permits and prior approvals from the City for all other work. 9. Removal and Relocation. No later than 180 days after receipt of written notice from City, Licensee shall remove and may relocate the Equipment to an alternative location made available by City due to: (i) construction, expansion, repair, relocation, or maintenance of a street or other public improvement project; or (ii) maintenance, upgrade, expansion, replacement, or relocation of City traffic light poles and/or traffic signal light system; or (iii) permanent closure of a street or sale of City property. The City shall require removal or relocation only if necessary. If Licensee fails to remove or relocate any Equipment within 180 days, City shall be entitled to remove the Equipment at Licensee’s expense. The Parties shall cooperate to the extent possible to assure continuity of service during any relocation. City shall use best efforts to provide a reasonably equivalent location that affords Licensee substantially similar engineering objectives. 10. Indemnity/Damages. Licensee shall indemnify, defend and hold the City, its employees, officers, elected officials, agents and contractors (the “Indemnified Parties”) harmless from and against all injury, loss, damage, liability, costs or expenses arising from any third party claims resulting from Licensee’s Use or Licensee’s breach of this Agreement. Licensee’s indemnity shall not apply to any liability resulting from the negligence or willful misconduct of the City or other Indemnified Party. The City shall give prompt written notice to Licensee of any claim for which the City seeks indemnification. Licensee shall have the right to investigate these claims. Licensee shall not settle any claim without reasonable consent of the City, unless the settlement (i) will be fully funded by Licensee, and (ii) does not contain an admission of liability or wrongdoing by any Indemnified Party. Neither party will be liable under this Agreement for consequential, special, punitive or indirect damages, whether under theory of contract, tort (including negligence), strict liability, or otherwise. 11. Insurance. (a). Licensee and its subcontractors shall carry the following insurance: (i) commercial general liability insurance in an amount of $3,000,000 per occurrence and 276 of 419 6 $4,000,000 general aggregate and which provides coverage for bodily injury, death, damage to or destruction of property of others, including loss of use thereof, and including products and completed operations; (ii) Workers’ Compensation Insurance as required by law; and (iii) employers’ liability insurance in an amount of $500,000 bodily injury each accident, $500,000 disease each employee, and $500,000 disease policy limit. (b). The insurance coverages identified in this Section: (i) except the workers’ compensation insurance, shall include the City as an additional insured as their interests may appears under this Agreement; (ii) will be primary and non-contributory with respect to any self-insurance or other insurance maintained by the City; (iii) contain a waiver of subrogation for the City’s benefit; and (iv) will be obtained from insurance carriers having an A.M Best rating of at least A-VII. (c). If requested, Licensee shall provide the City with a Certificate of Insurance to provide evidence of insurance. Licensee will endeavor to provide the City with thirty (30) days prior written notice of cancellation upon receipt of notice thereof from its insurer(s). (d) If this Agreement is terminated, Licensee shall maintain insurance until all licenses expire and the Licensee’s equipment is removed from the City’s ROW. 12. Assignment. Licensee may assign this Agreement, any City Pole License, and/or related permits to any entity which (i) is an affiliate, subsidiary or successor of Licensee; or (ii) that acquires all or substantially all of the Licensee’s assets in the market. Licensee shall provide the City notice of any such assignment. Otherwise, Licensee shall not assign or transfer this Agreement or the rights granted hereunder without the City’s consent. 13. Notices. Notices required by this Agreement may be given by registered or certified mail by depositing the same in the United States mail or with a commercial courier. Unless either party notifies the other of a change of address, notices shall be delivered as follows: If to City: With a copy to: City of Evanston City of Evanston 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Attn: Director of Public Works Attn: Law Department If to Licensee: With a copy to: Chicago SMSA Limited Partnership Chicago SMSA Limited Partnership d/b/a Verizon Wireless d/b/a Verizon Wireless 180 Washington Valley Road 180 E Woodfield Road, 10th Floor Bedminster, New Jersey 07921 Schaumburg, IL 60173 277 of 419 7 Attention: Network Real Estate Attention: Legal Department Notices shall be deemed effective upon delivery or refusal of delivery. 14. Change of Law. If any state or federal Law sets forth a term or provision that is inconsistent with or different than this Agreement, then the Parties agree to promptly amend the Agreement to effect the term or provision set forth under such Law. 15. Taxes. If City is required by Law to collect any federal, state, or local tax, fee, or other governmental imposition (each, a “Tax”) from Licensee with respect to the transactions contemplated by this Agreement, then City shall bill such Tax to Licensee in the manner and for the amount required by Law. Licensee shall pay such billed amount of Tax to City, and City shall remit such Tax to the appropriate tax authorities as required by Law. Licensee shall have no obligation to pay any Tax for which Licensee is exempt. Otherwise, Licensee shall be responsible for paying all Taxes that are the legal responsibility of Licensee under Laws. 16. Laws. The Parties shall comply with applicable laws including, without limitation, regulations and judicial decisions, Federal Communications regulations and order and Public Act 100-585, the Illinois Small Wireless Facilities Deployment Act (50 ILCS 840) (“Law” or “Laws”). Notwithstanding anything else in this Agreement, City shall treat Licensee in a manner that is competitively neutral, nondiscriminatory, consistent with all applicable Laws, and is no more burdensome than other users of the ROW or City poles. 17. Miscellaneous. This Agreement shall be governed by the laws of the State of Illinois and all other applicable Laws. The provisions of this Agreement may be waived or modified only by written agreement signed by both parties. This Agreement may be executed in counterparts. A scanned or electronic copy shall have the same legal effect as an original signed version. If one or more provisions in this Agreement is found to be invalid, illegal or otherwise unenforceable, all other provisions will remain unaffected and shall be deemed to be in full force and effect and the Parties shall amend this Agreement, if needed to effect the original intent of the Parties. This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto and their respective successors. Nothing in this Agreement shall be construed to grant Licensee an interest in the City’s ROW or City assets located in the ROW. Neither Party shall be responsible for delays in the performance of its obligations caused by events beyond the Party's reasonable control. As to the subject matter hereof, this Agreement is the complete agreement of the Parties. The Parties represent and warrant that the individuals executing this Agreement are duly authorized. [Remainder of page intentionally left blank; signature page to follow.] 278 of 419 8 IN WITNESS WHEREOF, the Parties have executed, or caused their respective duly authorized representatives to execute, this Agreement as of the day and year listed below. CITY OF Evanston Chicago SMSA Limited Partnership __________________________ __________________________ (Signature) (Signature) Printed Name: Wally Bobkiewicz Printed Name: Title: City Manager Title: Date: Date: APPROVED AS TO FORM: __________________________ City Attorney 279 of 419 9 EXHIBIT A FEE SCHEDULE 1. One-Time Application Fee: City may charge an application fee which shall not exceed the maximum amount allowable under Laws. 2. City-Pole Recurring Fee: $200.00 per City pole per year. 3. For purposes of determining the total annual fee applicable to a City Pole License for a partial calendar year in which the Commencement Date occurs in a month other than January, the total fee will be a pro-rated amount equal to the product obtained by multiplying 1/12th of the annual fee by the number of months remaining in such year. 4. Licensee use its best efforts to provide an annual statement detailing the recurring pole fees paid by the Licensee to the City in the previous year or three hundred sixty-five (365) days period. The statement should also include the pole locations and commencement dates. The Licensee will use its best efforts to provide the first statement no later than three hundred sixty-five (365) days after the application is approved. City’s sole remedy for the breach of this paragraph shall be limited to specific performance. 5. Make-Ready Costs: To be determined for each City Pole in accordance with Section 7. 6. Except as provided in this Fee Schedule, the City shall not require any other or additional recurring fees, costs, or charges of any kind. 280 of 419 10 EXHIBIT B Form of Supplement This License Supplement (“Supplement”), is made this ____ day of _______, _______, between the City of Evanston (“City), and Chicago SMSA Limited Partnership d/b/a Verizon Wireless (“Licensee”). 1. Master Pole Attachment Agreement. This Supplement is a Supplement as referenced in that certain Master Pole Attachment Agreement between the City of Evanston and Chicago SMSA Limited Partnership d/b/a Verizon Wireless . All of the terms and conditions of the Agreement are incorporated herein by reference and made a part hereof without the necessity of repeating or attaching the Agreement. In the event of a contradiction, modification or inconsistency between the terms of the Agreement and this Supplement, the terms of this Supplement shall govern. Capitalized terms used in this Supplement shall have the same meaning described for them in the Agreement unless otherwise indicated herein. 2. Pole and Premises. The pole owned by Licensor is located at ___________________________________. The premises licensed by the City to the Licensee hereunder is described on Exhibit “1” attached hereto and made a part hereof. 3. Term. The Commencement Date and the Term of this Supplement shall be as set forth in the Agreement. 4. Site Specific Terms. (Include any site-specific terms) 281 of 419 For City Council Meeting of May 13, 2019 Item A18 Resolution 3-R-19, Easement Agreement with 1815 Ridge Avenue, LLC For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Resolution 3-R-19, Easement Agreement with 1815 Ridge Avenue, LLC Date: May 3, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 3-R-19 authorizing the City Manager to negotiate and execute an easement agreement with 1815 Ridge Avenue, LLC for the installation of a storm water control system. Livability Benefits: Built Environment: Manage Water Resources Responsibly Background: On July 25, 2016, the City Council approved Ordinance 47-O-16 granting a special use for a planned development and special use approval for an independent and assisted living facility located at 1815 – 1823 Ridge Avenue. Analysis: The development site is a small triangular shaped parcel and the proposed planned development will encompass the majority of the parcel. This prevents the installation of a storm water control system as required by the City Code. As such, the developer requested to pay the “fee in lieu of” charge rather than installing a storm water control system. The intent of the storm water control code is to reduce the damaging effects caused by uncontrolled release of storm water runoff from developments and preserve the capacity and useful life of the city sewer systems. In order to meet the spirt of the storm water control code, staff worked with the developer to find a location where the storm water control system could be installed. It was determined that the storm water control system could be installed in the City right-of-way under the east/west alley, east of Ridge Avenue and north of Clark Street and under Oak Avenue from the east/west alley south approximately 60 feet. Memorandum 282 of 419 Staff recommends that the City Council adopt Resolution 3-R-19 that would provide the developer an easement necessary to install the storm water control on the City right-of- way to meet the spirt of the storm water control ordinance. Legislative History: City Council approved Ordinance 47-O-16 on July 25, 2016 City Council approved Ordinance 65-O-07 (Stormwater Control) on July 9, 2007 Attachments: Resolution 3-R-19 283 of 419 5/2/2019 3-R-19 A RESOLUTION Authorizing the City Manager to Negotiate and Execute an Easement Agreement with 1815 Ridge Avenue, LLC NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized to execute the Easement Agreement with 1815 Ridge Avenue, LLC, an Illinois limited liability company, attached hereto as Exhibit 1, the terms are incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Easement Agreement as he may determine to be in the best interests of the City and in a form acceptable to the Corporation Counsel. SECTION 3: That this Resolution 3-R-19 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 284 of 419 3-R-19 ~ 2 ~ EXHIBIT 1 EASEMENT AGREEMENT 285 of 419 1 Prepared by and return to: City of Evanston Attn: Law Department 2100 Ridge Avenue, Room 4400 Evanston, IL 60201 [Recording area] EASEMENT AGREEMENT THIS EASEMENT AGREEMENT (“Easement Agreement”) is by and between CITY OF EVANSTON (the “Grantor”) and 1815 Ridge Avenue, LLC, an Illinois limited liability company (the “Grantee”) (each referred to herein as “Party” or, collectively, as “the Parties”). R E C I T A L S WHEREAS, Grantee is the owner of certain vacant real property at 1815-1823 Ridge Avenue, Evanston Illinois (the “Property”); and WHEREAS, On July 25, 2016, the City Council approved Ordinance 47-O-16 granting a special use for a planned development and special use approval for an independent and assisted living facility located at 1815 – 1823 Ridge Avenue and Amending the Zoning Map to Re-zone Certain properties from the C2 Commercial Zoning District to D4 Downtown Transition Zoning District (the “Development”); and WHEREAS, As authorized by Ordinance 47-O-16, and as part of the construction of the Development, the Grantee will construct certain improvements for the Development, and requests to install a storm water control system under the right-of- way owned by the City of Evanston in the east/west alley, east of Ridge Avenue and north of Clark Street (Parcel 1 stormwater easement) and on Oak Avenue from the east/west alley south approximately 60 feet (Parcel 2 stormwater easement), as fully depicted in the plat of easement (collectively, the “Easement Areas”): and WHEREAS, the Easement Area Improvements are depicted on the plat of easement attached to this Agreement as Exhibit 1 (the “Plans”); and WHEREAS, The Parties seek to formalize the Grantee’s use of the Easement Areas by entering into this Easement Agreement for a permanent easement for the purpose of installing a stormwater control system in accordance with the plans 286 of 419 2 submitted and to be approved by the City, and maintaining the Proposed Improvements, all at no cost to the Grantor, NOW, THEREFORE, in consideration of the foregoing Recitals, which are hereby incorporated in and made a part of this Easement Agreement as if fully set forth below, the mutual agreement of the parties hereto and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Alley Improvements and Construction. a. Construction in Accordance with Plans. The construction and installation of the Proposed Improvements shall be in accordance with the Plans prepared at the Grantee’s sole expense and supplied to the Grantor by the Grantee. No work shall commence until final Plans and specifications are provided to the Grantor for review and approval prior to construction. The Grantee will construct the Proposed Improvements in a good and workmanlike manner at its sole cost, risk, and expense. b. Right-of-Way Permit. The Grantee must complete construction of the Project within the time period provided in the Right-of-Way permit and obtain this permit separate and apart from this easement to be issued by the Grantor. The Grantee agrees to protect all existing utility lines that lie below the Easement Area. Grantee agrees to restore the Grantor’s property within the easement area to the original condition prior to construction, at no cost or expense to Grantor. 2. Easement. The Grantor hereby grants to the Grantee, with at least 3 business days written notice via email to the Director of Public Works, its employees and contractors, a permanent easement to enter, re-enter, occupy and use the portion of the Easement Area depicted on the Plat of Easement attached to this Easement Agreement as Exhibit 2 (the “Easement Area”) to remove the Existing Improvements and to survey, construct, use, operate, inspect, maintain, repair, replace, and operate the Proposed Improvements in accordance with the final Plans, including all underground and surface appurtenances thereto, including electric and water lines (the “Permitted Activities”). As part of the Permitted Activities, the Grantee agrees to perform all necessary maintenance and repair of the Proposed Improvements within the Easement Area. Nothing contained in this Easement Agreement shall be construed to give to the Grantee any right in and to the title to the Easement Area, but must only be construed to give it the right to construct, maintain, and use the Proposed Improvements within the Easement Area upon the terms and provisions herein set forth. Nothing in this Easement Agreement contained can be construed to prevent the Grantor from making use of the Easement Area in a manner that does not interfere with the Grantee’s performance of the Permitted Activities. However, if the Grantor’s use of the Easement Area damages or disturbs any portion of the Proposed Improvements, the Grantor shall, at no cost to the Grantee, restore the Proposed Improvements to the condition they were in before they were damaged or disturbed by the Grantor. Grantor has the ability 287 of 419 3 to access the Easement Area for inspection, repairs, replacement for any Grantor municipal purposes with notice to Grantee, in cases of emergencies, notice will be provided at a reasonable time and after Grantor has accessed the Easement Area to perform any and all necessary work. 3. Covenant. This grant shall constitute a covenant, which runs with the land, and shall be binding upon the legal representatives, successors and assigns of the Grantee and the Grantor, as the owner of the Property and the Development, the benefitted property of the easement. Grantee shall notify Grantor within 60 days after of any conveyance of the Property and the Development to a third party not owned or controlled by, or that does not own and control, Grantor. 4. Easement Fee. In consideration of the Grantee constructing and maintaining, and any future repairs to the Proposed Improvements and the Easement Area, the Grantor will not assess an easement fee or any other fee or charge for use of the Easement Area. The Grantee shall be solely responsible for any cost and expenditure associated in anyway with the Grantee’s performance of the Permitted Activities. 5. Easement Term. The term of the permanent easement granted by Section 2 of this Easement Agreement shall be for a term of fifty (50) years unless this Easement Agreement is terminated as a result of a Default in accordance with Section 10 of this Agreement. 6. Environmental. The Parties shall comply with all Environmental Laws (hereinafter defined) and shall not cause or permit any Hazardous Substances (hereinafter defined) to be brought, kept or stored on the Property, and shall not engage in or permit any other person or entity to engage in any activity, operation or business in the Easement Area that involves the generation, manufacture, refining, transportation, treatment, storage, handling or disposal of Hazardous Substances. “Hazardous Substances” means all hazardous or toxic materials, substances, pollutants, contaminants, or wastes currently identified as a hazardous substance or waste in the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (“CERCLA”), as amended, the Superfund Amendments and Reauthorization Act (“SARA”), the Resource Conservation and Recovery Act (“RCRA”), or any other Environmental Laws applicable to the Property. As used in this Easement Agreement, “Environmental Laws” means all federal, state and local environmental laws, rules, statutes, directives, binding written interpretations, binding written policies, ordinances and regulations issued by any governmental authority and in effect on or after the date of this Easement Agreement with respect to or that otherwise pertain to or affect the Property, or any portion of the Property, the use, ownership, occupancy or operation of the Property, or any portion of the Property, or any owner of the Property, and as same have been amended, modified, or supplemented from time to time, including but not limited to CERCLA, the Hazardous Substances Transportation Act (49 U.S.C. § 1802 et seq.), RCRA, the Water Pollution Control Act (33 U.S.C. § 1251 et seq.), the Safe 288 of 419 4 Drinking Water Act (42 U.S.C. § 300f et seq.), the Clean Air Act (42 U.S.C. § 7401 et seq.), the Solid Waste Disposal Act (42 U.S.C. § 6901 et seq.), the Toxic Substances Control Act (15 U.S.C. § 2601 et seq.), the Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. § 11001 et seq.), the Radon and Indoor Air Quality Research Act (42 U.S.C. § 7401 note, et seq.), SARA, comparable state and local laws, and any and all rules and regulations that are effective as of the date of this Easement Agreement, or become effective after the date of this Easement Agreement, under any and all of the aforementioned laws. 7. Covenants and Conditions. The Grantee covenants, warrants and agrees that with respect to the activities contemplated under this Easement Agreement that: (i) no waste or damage shall be committed upon or to the Easement Area; (ii) the Easement Area shall be used for only the purposes set forth herein; (iii) the Easement Area shall not be used for any unlawful purpose and no violations of Laws (hereinafter defined) or duly constituted authority shall be committed thereon; and (iv) the Grantee shall not do or permit to be done anything under the Easement Area that may subject the Grantor to any liability for injury or damage to person or property, or result in a violation of any Laws. 8. Indemnification. a. The Grantee shall defend, indemnify and hold harmless the Grantor and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages (“Losses”) as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including without limitation costs and fees, including judgments or settlements, to the extent resulting from or arising out of any negligent or willful act or omission on the part of the Grantee or the Grantee’s subcontractors, employees, agents or subcontractors during the performance of the construction of the Proposed Improvements or any future maintenance and repair work within the Easement Area. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Easement Agreement. b. The Grantor shall defend, indemnify and hold harmless the Grantee from any and all Losses as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including without limitation costs and fees, judgments or settlements, to the extent resulting from or arising out of any negligent or willful act or omission on the part of the Grantor or the Grantor’s subcontractors, employees, agents or subcontractors during the performance of any work or activities within the Easement Area. This provision shall survive completion, expiration, or termination of this Easement Agreement. c. The Parties agree to cooperate in the event any litigation is brought against one or both of the Parties by any third party seeking to enjoin, restrain, or stop the work contemplated by this Agreement. Nothing contained herein shall be construed as prohibiting the Grantee, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Nothing herein shall be construed as a limitation or waiver 289 of 419 5 of defenses available to the Grantor and its employees and agents, including without limitation the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. 9. Insurance. The Grantee shall carry and maintain at its own cost all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the period of construction and during times of major repair of the Proposed Improvements, for damages caused or contributed to by the Grantee or its employees or contractors, and insuring the Grantee against claims which may arise out of or result from the Grantee’s performance or failure to perform the Permitted Activities hereunder: comprehensive general liability coverage, and designating the Grantor as additional insured for not less than $2,000,000 combined single limit for bodily injury, death and property damage, per occurrence. If requested, the Grantee will provide certificates of the policies of insurance evidencing the coverage and amounts set forth in this Section. The Grantee understands that the acceptance of certificates, policies and any other documents by the Grantor in no way releases the Grantee and its subcontractors from the requirements set forth herein. 10. Default. It shall be considered a “Default” under this Easement Agreement if either Party fails to substantially comply with any provision of this Easement Agreement and does not cure such failure within 60 days after written notice, except where the default cannot reasonably be cured in 60 days, in which case if the noncompliant Party has begun and continues efforts to remedy the default as soon as practicable, then such additional time shall be given to remedy the default. In the event of a Default, then either Party may terminate this Easement Agreement by written notice to other Party. Such termination right shall be in addition to all rights and remedies available to either party at law or in equity, including, without limitation, specific performance. 11. Third Party Beneficiaries; No Effect on Other Rights of the Parties. This Easement Agreement is not intended to and in no way confers any rights upon third parties. 12. Attorneys’ Fees, Jurisdiction for Disputes, and Governing Law This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Illinois, excluding its choice of law rules. In the event of a dispute hereunder, the parties agree to submit to the exclusive jurisdiction of the state courts of, and federal courts sitting in, Cook County, Illinois. 13. Notices. Any notice, demand, request or other communication which any party may desire or may be required to give to any other party hereunder shall be given in writing at the addresses set forth below by any of the following means: (a) personal service; (b) electronic communication, by facsimile together with confirmation of transmission; (c) overnight courier; or (d) registered or certified United States mail, postage prepaid, return receipt requested. 290 of 419 6 If to the Grantee: 1815 Ridge Avenue LLC 225 W. Hubbard, Suite 600 Chicago, IL 60654 If to the Grantor: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, Illinois 60201 With a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 14. Entire Agreement. This Easement Agreement shall constitute the entire contract between the parties and shall supersede any and all prior agreements between the parties hereto with respect to the granting use of the Easement Area to the Grantee. No modification, waiver or amendment of this Easement Agreement or any provision hereof shall be valid unless the same is in writing, and signed by both parties hereto. 15. Counterparts. This Easement Agreement may be executed in any one or more counterparts, each of which shall be deemed an original and all of which when taken together shall constitute one Easement Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 291 of 419 7 IN WITNESS WHEREOF, the parties hereto have executed this Easement Agreement as of the date executed by the Grantor. 1815 RIDGE AVENUE LLC CITY OF EVANSTON By: By: Name: Name: Title: ______________________ Title: Date: ______________________ Date: __________________________ 292 of 419 8 EXHIBIT 1 PLAT OF EASEMENT 293 of 419 294 of 419 For City Council Meeting of May 13, 2019 Item A19 Ordinance 52-O-19, City Code Section 10-11-8 Parking Prohibited at All Times For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Michael Rivera, Interim Parking Division Manager Subject: Ordinance 52-O-19, Amending Section of Title 10, Chapter 11, Schedule 8 “Parking Prohibited at All Times” Date: May 13, 2019 Recommended Action: The Parking & Transportation Committee requests City Council adoption of Ordinance 52-O-19, amending Section of Title 10, Chapter 11, Schedule 8 “Parking Prohibited at All Times”, adding the section of Pitner Ave nue between Cleveland Street and the dead end to the south of Cleveland Street. Alderman Fleming recommends suspension of the rules for Introduction and Action at the May 13, 2019 City Council meeting. Livability Benefit: Innovation & Process: Support Local Government Best Practices and Processes Summary: Currently, on Pitner Avenue between Cleveland Street and Washington Street, there is no parking at any time. There is an adjacent section of Pitner Avenue south of Cleveland Street to a dead end where several businesses operate, including Estrada Fences, Hugo’s Automotive, Howard Tire Shop, and United Automotive. Parking is allowed on this small section of Pitner Avenue, but it is overcrowded and cars are often parked blocking the entrances to the businesses, which creates both a nuisance and a hazard. Ordinance 52-O-19 will include this section of Pitner Avenue, from Cleveland Street South to the dead end, to be no parking at any time. Background: The Transportation & Parking Committee reviewed and approved this request from Alderman Fleming at their March 27, 2019 meeting. Attachments: Ordinance 52-O-19 Memorandum 295 of 419 5/2/2019 52-O-19 AN ORDINANCE Amending City Code 10-11-8, “Schedule VIII; Parking Prohibited at All Times,” to Modify the Schedule to Prohibit Parking on Both Sides of Pitner Avenue from Washington Street south to the Dead End NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-8 titled “Schedule VIII; Parking Prohibited at All Times” within the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: Pitner Avenue (Ord. No. 45- 0-93) Both Sides, Cleveland Street to Washington Street south to the Dead End SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 52-O-19 shall be in full force and effect after its passage and approval. 296 of 419 52-O-19 ~2~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 297 of 419 For City Council Meeting of May 13, 2019 Item A20 Ordinance 53-O-19, Parking Prohibited at Certain Times For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Michael Rivera, Interim Parking Division Manager Subject: Ordinance 53-O-19, Amending Section (KK) of Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times” Date: May 13, 2019 Recommended Action: Alderman Rainey requests City Council adoption of Ordinance 53-O-19, amending Section (KK) of Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times” changing the time of day when parking is prohibited. This ordinance will change the restriction against parking on Howard Street from Chicago Avenue to Ridge Avenue from midnight to 3 a.m. Livability Benefit: Innovation & Process: Support Local Government Best Practices and Processes Summary: Currently there is no parking at the on-street meters on Howard Street, from Chicago Avenue to Ridge Avenue, from 12am-6am every day. As new businesses have opened on the Evanston side of Howard Street, including Peckish Pig and Ward 8, there has been an increased demand for parking on Howard Street during the early morning hours of the day until the businesses close. Ordinance 53-O-19 will allow these businesses’ patrons to park at the on-street meters until 3am, when the overnight restrictions will go into effect. Attachments: Ordinance 53-O-19 Memorandum 298 of 419 5/2/2019 53-O-19 AN ORDINANCE Amending City Code 10-11-9, “Schedule IX; Prohibited at Certain Times,” to Modify the No Parking Restrictions on Howard Street from Chicago Avenue to Ridge Avenue NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-9 titled “Schedule IX; Prohibited at Certain Times” within the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (KK) 12:00 3:00 a.m. – 6:00 a.m. daily, no exceptions Howard Street (Ord. No. 71-0-94) North side Chicago Avenue to Ridge Avenue SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 53-O-19 shall be in full force and effect after its passage and approval. 299 of 419 53-O-19 ~2~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 300 of 419 For City Council Meeting of May 13, 2019 Item A21 Ordinance 42-O-19: Authorize the City Manager to Enter into Real Estate Contract For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Johanna Leonard, Community Development Director Paul Zalmezak, Economic Development Division Manager Subject: Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real Estate, LLC Date: April 19, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 42-O-19, “Authorizing the City Manager to Enter into a Real Estate Contract with Clark Street Real Estate, LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street”. A two-thirds majority of City Council is required to adopt the ordinance. Summary: Staff recommends City Council authorize the City Manager to execute the sales contract for City-owned property located at 2222 Oakton Street with Clark Street Real Estate, LLC for the negotiated price of $1,100,000. The appraised value of the property, based on an appraisal completed October 30, 2018, is $870,000. Within the contract, the following key conditions related to this project are included: ●Clark Street will have 180 days upon approval of contract to conduct due diligence, obtain zoning approvals, and building permits. ●Closing of the sale of the property will be scheduled after zoning entitlements and site plan approvals. ●Clark Street must complete “post-closing obligations” that include acquiring a building permit and renovating the existing structure on the Subject Property into a recreational athletic facility known as a “climbing gym”. This must be completed within 24 months of closing. In the event these do not occur within 24 months, the property shall automatically revert to the City. Memorandum 301 of 419 ●The City has the right of first refusal for the space if First Ascent Climbing & Fitness (the proposed tenant for the property) were to vacate the property in future (vacate is determined by ceasing to operate for 180 consecutive days). The property to be sold is approximately 41,000 square feet (see attached plat of survey). This property is inclusive of a 13,100 square foot building). Following approval of this contract, the property will be re-subdivided in order to place all the property that will be sold in this future transaction, east of the City’s property. As a result, the City will maintain control of all property surrounding this site. Additionally, in order to control the access and manage the traffic pattern to this property, the existing driveway east of the signalized intersection will be removed and no vehicular traffic will be allowed. In accordance with City Code, public notice for the negotiation of this sale was published on April 25, 2019 in the Evanston Review. Public notice of the sale is required to be published at least once in a daily or weekly newspaper in general circulation in the City. The public notice must be published not less than 15 days and no more than 30 days prior to the date by which the City will consider the adoption of the ordinance for the sale of the property. The Public Works Agency is currently researching the availability of warehouse space in Evanston and within a 1.5 mile radius of the site to store equipment and materials currently stored at the property. Several potential spaces have been identified in nearby Skokie and Lincolnwood. Public Works estimates that they will require between approximately 30,000 square feet (combined for both indoor and outdoor storage needs). Available properties lease between $6 and $7 per square foot of indoor climate- controlled space. Based on the rental rate and space needs, the annual cost for storage could range between $180,000 and $210,000. However, this is a high estimate since the City’s use within a warehouse would be tax exempt and the rental rates are inclusive of taxes. Additionally, if secure outdoor storage was obtained, it is likely that lease rate would be lower than interior climate-controlled space. Background: Clark Street Real Estate proposes to purchase the building and the land currently serving as parking immediately adjacent from the City and secure a long term lease with First Ascent for them to operate the climbing gym. The property proposed to be purchased will be subdivided from the current parcel arrangement. The driveway accessible to Oakton Street (the signalized intersection) is the only access point to the site. The City would retain a perpetual easement to utilize this access. First Ascent is a climbing gym with yoga, strength and cardio training facilities and personal training. First Ascent has four facilities in Chicago with plans to open new facilities in Arlington Heights, IL, and Peoria, IL by the end of 2019. Clark Street Real Estate proposes to purchase the property from the City and own the property and lease to First Ascent. The First Ascent team proposes the following: 20,000 square feet of climbing with 250 routes to climb; a fitness area with cardio equipment and functional strength equipment; 302 of 419 up to 60 yoga/fitness classes weekly; at least one community event every week; partnerships with local restaurants and retailers to offer experiences unique to Evanston; and after school youth programs focusing on fitness, agility, and social interaction. The property, 2222 Oakton, is zoned I-2. Because First Ascent is a commercial indoor recreational use, the applicant will be required to obtain a special use permit. Furthermore, the property is located in the Redevelopment Overlay District (oRD) which requires Planned Development review of buildings exceeding 45 feet or three and one- half (3 1/2) stories, whichever is less. First Ascent is considering an addition to the property that may exceed 45 feet. The estimated total project costs are $4.7 million. In addition to $1.1 million acquisition, Clark Street Real Estate estimates approximately $2.75 million in building infrastructure/renovation costs. The First Ascent furniture, fixtures, and equipment is estimated to be $1.5 million. Soft costs are estimated at $1.1 million. The source of financing is traditional bank financing and equity. Upon opening in January of 2021, First Ascent estimates 2,000 members for the Evanston facility and several hundred visitors per day. Nearly half of daily visitors will be non-member day users from the Evanston and adjacent North Shore Communities, with a mix of birthday parties, special events, and team building use. First Ascent has identified 2,100 unique visits from Evanston zip codes at their existing locations, suggesting demand for their climbing and fitness programs. The team believes this site offers unique and compelling synergies that are hard to replicate in other locations, specifically, the amenities offered at James Park, Quad Indoor Sports, and Dawes Elementary School. Clark Street estimates the First Ascent tenant will serve as a community/regional anchor serving the north side of Chicago and adjacent North Shore communities. Programming for youth will provide opportunities for after school programs, summer camps, fundraisers, and youth parties typically provided by experience businesses found in neighboring communities. The proposal includes a link to a video depicting these activities: https://vimeo.com/150355893 RFQ/P Background: In July 2018, the City issued an RFQ/P for the former recycling center located at 2222 Oakton Street. Clark Street/First Ascent and Palmhouse Productions (Peckish Pig) responded to the RFP. Following in-person interviews, staff scored each project and proposal and provided a recommendation for the City to move forward with negotiations with Clark Street Real Estate/First Ascent Legislative History: On September 26, 2018, the Economic Development Committee voted 6-1, with one abstention, to recommend the City Council authorize the City Manager to negotiate the sale of 2222 Oakton to Clark Street. Introduced on December 10, 2018, and adopted 303 of 419 January 14, 2019 with a vote of 6-3, the city council authorized the City Manager to negotiate the sale of the property. Attachments: Ordinance 42-O-19 304 of 419 4/22/2019 42-O-19 AN ORDINANCE Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 2222 Oakton Street with Clark Street Real Estate LLC WHEREAS, the City of Evanston owns real property located at 2222 Oakton Street, Evanston, Illinois, 60202 and legally described in Exhibit A, attached hereto and incorporated herein by reference (the “Subject Property”); and WHEREAS, the Subject Property formerly served as the recycling center for the City of Evanston and is now utilized by the City for storage of equipment and vehicles; and WHEREAS, the City Council of the City of Evanston has determined that ownership of the aforesaid Subject Property is no longer necessary, appropriate, required, or in the best interests of the City of Evanston and seeks to sell the Subject Property to Clark Street Real Estate LLC to further implement terms of the Agreement for affordable housing; and WHEREAS, pursuant to Ordinance 122-O-18, the City Council, by a vote of at least two-thirds (⅔) of the elected Aldermen then holding office, did direct the City Manager to negotiate the sale of 2222 Oakton Street; and WHEREAS, pursuant to Ordinance 122-O-18, the City Manager has negotiated the sale of the Subject Property; and 305 of 419 42-O-19 ~2~ WHEREAS, the City Manager recommends that the City Council hereby approve the sale of the Subject Property, with the City as Seller and Clark Street Real Estate LLC, as the Buyer; and WHEREAS, the City Council hereby finds and determines that the best interests of the City of Evanston and its residents will be served by conveying the Subject Property, on terms consistent with the Sale Agreement for Real Estate, attached hereto as Exhibit A and incorporated herein by reference (hereinafter, the “Agreement”); and WHEREAS, as required by Section 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), a Notice of Intent to Sell Certain Real Estate, was published in the Evanston Review, a newspaper in general circulation in the City of Evanston, on April 25, 2019, neither less than fifteen (15) nor more than thirty (30) days before the date on which the City Council considered adoption of this ordinance authorizing the sale of the Property, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the negotiated sale of the Subject Property with the City as Seller and Clark Street Real Estate LLC as Buyer. SECTION 3: The City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest, the Agreement, pursuant to the terms of which the Subject Property shall be conveyed. The City Manager is further authorized to negotiate any additional terms that he deems deems fit and proper. 306 of 419 42-O-19 ~3~ SECTION 4: The City Manager and the City Clerk, respectively, are hereby authorized and directed to execute, attest, and deliver such other documents, agreements, and certificates as may be necessary to effectuate the sale herein authorized. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications hereof that can be given effect without the invalid provision or application, and each invalid application hereof is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 307 of 419 42-O-19 ~4~ EXHIBIT A Sale Agreement of Real Estate 308 of 419 AGREEMENT FOR PURCHASE AND SALE THIS AGREEMENT FOR PURCHASE AND SALE ("Agreement") made and entered into as of the _____ day of _________, 2019 (the “Execution Date”), by and between the City of Evanston ("Seller") and Clark Street Real Estate, LLC, an Illinois limited liability company ("Purchaser"). W I T N E S S E T H: WHEREAS, Seller is the owner of that certain real property located in Cook County, Illinois, being more particularly described on Exhibit A attached hereto and being located at 2222 Oakton Street, Evanston, Illinois and as depicted on the plat of subdivision (“Plat”) attached hereto as Exhibit B (the "Property"); WHEREAS, Purchaser desires to purchase the "Subject Property" (as hereinafter defined) and Seller desires to sell the Subject Property to Purchaser for the price and pursuant to the terms, conditions and upon the representations hereinafter set forth. NOW, THEREFORE, for and in consideration of the purchase price noted below and other good and valuable consideration, the receipt whereof is hereby acknowledged by each party hereto from the other party hereto, and a hereinafter receipted deposit and in consideration of mutual covenants and conditions and promises herein contained, the parties hereto, intending to be legally bound, do hereby agree as follows: 1. Recitals. The foregoing recitations are true and correct and are incorporated herein by reference. 2. Sale. Subject to and upon the terms and conditions hereof, Seller shall sell, transfer, assign and convey to Purchaser at the "Closing", as hereinafter defined: (i) fee simple title to the Property, together with all easements, rights-of-way and other appurtenances, inuring to the benefit of the Property and all right, title and interest, if any, of Seller in and to any land lying in the bed of any street, road, avenue, open or proposed, in front of or adjoining the Land to the centerline thereof, and all right, title and interest of Seller in and to any awards made or to be made in lieu thereof, and in and to any unpaid awards for damage to the Property by reason of change of grade of any street; (ii) any and all improvements and fixtures located upon or under the Property ("Improvements"), together with all, personal property owned by Seller, located and permanently affixed to the Property or Improvements, and used in connection with the operation and maintenance of the Property, including without limitation, any HVAC Systems, as hereinafter defined, and other personal property (the “Personal Property”); and (iii) if any, all licenses, certificates of occupancy and other permits, rights and approvals relating to the Property, including, without limitation, relating to development, construction, operation and maintenance of the Property or the building(s), if any, located upon the Property, and all permits, licenses, studies, plans, reports and surveys, owned by Seller may have, pertaining to the Property (collectively “Intangibles”); and Purchaser shall accept such conveyance, subject to the conditions hereof and upon the representations and warranties herein made. The Property, the 309 of 419 2 Improvements, the Personal Property and Intangibles are hereinafter collectively referred to as the "Subject Property". Further, on or prior to a date which is three (3) days following the Execution Date, Seller covenants and agrees to deliver to Purchaser true and correct copies of the documents and agreements that constitute, establish or evidence the Intangibles. In addition, from and after the date hereof, Seller shall deliver such other documentation in Seller’s possession or control which may be reasonably requested by Purchaser (the “Documents”) and "Seller’s Title Evidence" (as hereinafter defined). Seller will produce copies of the following due diligence documents: (a) Copies of income and expense statements, year-end financial and monthly and annual operating statements of the Property for the current year and the three (3) years immediately preceding the date of the Agreement. (b) Copies of all engineering and architectural plans and specifications, drawings, studies and surveys relating to the Property, including but not limited to environmental reports, in Seller’s possession or control, and copies of all records pertaining to the repair, replacement and maintenance of the mechanical systems at the Property, the roof and the structural components of the Property. (c) Copies of Seller’s most recent owner’s title policy issued in connection with the Property and the most recent survey of the Property. 3. Purchase Price. Purchaser must pay to Seller One Million One Hundred Thousand and No/100 Dollars ($1,100,000.00) for the Subject Property (the “Purchase Price”). Provided that all Conditions Precedent (as hereinafter defined) to Purchaser’s obligations to close as set forth in this Agreement have been satisfied and fulfilled or waived, in writing, by Purchaser, the Purchase Price shall be paid to Seller at Closing (as hereinafter defined), plus or minus prorations and other adjustments required under this Agreement, by wire transfer of funds. 4. Payment of Purchase Price; Deposit; Due Diligence Period. The Purchase Price shall be paid as follows: (a) Within five (5) business days following the Execution Date, Purchaser will deliver to Chicago Title and Trust Company, 10 South LaSalle St. Suite 3100, Chicago, IL 60603 ("Escrow Agent") the sum of Fifty Thousand and No/100 Dollars ($50,000.00) ("Deposit"), which amount shall be held by the Escrow Agent and disbursed in accordance with joint order escrow trust instructions; provided, however, if the Deposit is released pursuant to Section 6 to Purchaser, it will be released upon the sole order of Purchaser, if Purchaser terminates this Agreement pursuant to Section 6 (it being understood and agreed that as between Seller and Purchaser, this Agreement supersedes the joint order escrow trust instructions in the event of any conflict between said documents). The Deposit shall be credited toward the Purchase Price at Closing or otherwise disbursed in accordance with this Agreement. Subject to the terms and conditions of this Agreement, the Deposit shall become non-refundable following the expiration of the Due Diligence Period (as defined below), except in the event of Seller’s default under this Agreement or if this Agreement was terminated by Purchaser in accordance with the terms of this Agreement (or except as otherwise set forth herein). 310 of 419 3 (b) The “Due Diligence Period” shall mean the period commencing on the Execution Date and ending on the date which is sixty (60) days thereafter. In the event that any of the information to be provided by the Seller to the Purchaser pursuant to Section 5, “Title,” including (as hereinafter defined) is not delivered to the Purchaser, the Purchaser may extend the Due Diligence Period for an additional period equal to the number of days delivery of such information was delayed. In addition, Purchaser shall have the right to extend the Due Diligence Period for two (2) sixty (60) day periods each (“Extension Periods”), upon prior written notice to the Seller of the same, and delivery of an applicable and refundable deposit of Twenty-Five Thousand and NO/100 Dollars ($25,000.00) for each such extension which amount shall be held by the Escrow Agent and which shall be additional Deposit and all references herein to the Deposit shall be deemed to include such additional amount. (c) The balance of the Purchase Price shall be payable at the Closing (as hereinafter defined), plus or minus prorations as hereinafter set forth, by wire transfer. 5. Title. Within five (5) days following the Execution Date hereof, Seller shall deliver to Purchaser, if any, a copy of any existing title insurance policy and any existing survey previously performed for the Subject Property ("Seller's Title Evidence"). In furtherance of the foregoing, and not as a limitation thereof, the state of Seller's title and the survey and the state of title reflected thereby shall be such that Chicago Title Insurance Company ("Title Company") will issue a commitment ("Commitment") for the issuance of a 2006 ALTA Owner's Title Insurance Policy (i.e., with extended coverage over pre-printed exceptions) without exception other than the “Permitted Exceptions” (as hereinafter defined) for the amount of the Purchase Price (and the amount of Purchaser's contemplated improvements with a “pending improvements” clause). Seller will order the Commitment within five (5) business days of the Execution Date, and will provide a copy of same to Purchaser upon receipt along with copies of the recorded documents in the Commitment. If Purchaser shall have any objection(s) with respect to the status of title to the Subject Property as reflected in the Commitment and/or the survey, Purchaser shall notify Seller of such objections ("Title Notice") on or before thirty (30) days following Purchaser's receipt of the later of the Commitment, copies of all recorded documents and survey ("Title Review Period"). Seller will provide copies of any previously performed surveys of the Property and a copy of the Plat. If Purchaser seeks to have a new survey performed, Purchaser shall have until the end of the Title Review Period to obtain a new survey. Seller shall have the right, but not the obligation, to satisfy any objection stated in the Title Notice (except as expressly set forth in this Paragraph 5). Seller shall have ten (10) business days in which to satisfy any title objection; provided, however, Seller is not obligated to satisfy any title objection unless Seller so agrees in writing or as may be expressly required under this Paragraph 5. If, after the expiration of said ten (10) business day period, Seller has not cured the defect(s) of which Purchaser gave notice, then Purchaser shall have the right, but not the obligation, until the end of the Due Diligence Period to attempt to cure such defect(s) in title. If, prior to the end of the Due Diligence Period, the title defect or defects cannot be corrected, then Purchaser shall have the right, but not the obligation to terminate this Agreement and upon termination, Purchaser’s Deposit shall be returned to Purchaser, and neither party shall have any claim against the other except as herein expressly stated. As set forth herein, "Permitted Exceptions" shall mean: (i) those matters shown on the Commitment as of the end of the Due Diligence Period and not objected to by Purchaser in writing; and (ii) taxes not yet due and payable. Notwithstanding anything herein to the contrary, in no event shall the term “Permitted 311 of 419 4 Exceptions” be deemed to include any monetary liens, claims of liens or security interests, and any other liens arising after the date of the Commitment caused or permitted by Seller, and Seller shall remove the same at or prior to Closing. Seller covenants to execute such reasonable affidavits and undertakings reasonably required by the Title Company to delete: (i) the Schedule B, Section 1 requirements in the Commitment (except liens which may arise out of mechanic liens with whom Purchaser has contracted); (ii) the standard printed exceptions in the Commitment which are customarily removable by such affidavits; and (iii) the gap exception. 6. Conditions Precedent; Approval Period. Unless waived in whole or in part in writing by the other party, this Agreement and the obligations of the parties to close the transaction hereunder are subject to and contingent upon each and all of the following (hereinafter sometimes collectively referred to as the "Conditions Precedent" and singularly as a "Condition Precedent"): (a) Due Diligence Period Termination Right. Purchaser, in its sole and absolute discretion, exercisable for any reason or for no reason, shall have the right, on or prior to the expiration of the Due Diligence Period, to terminate this Agreement upon written notice to Seller, whereupon this Agreement shall promptly be deemed terminated and of no further force and effect, the Deposit, and any interest accrued thereon, shall be returned to Purchaser and upon such return Purchaser and Seller shall have no further obligations to each other, except as expressly set forth in this Agreement. (b) Approval Period. Purchaser shall have the period (i) commencing on the date of expiration of the Due Diligence Period, and (ii) expiring at 5:00 p.m. Central Time on the date which is one hundred-eighty (180) days thereafter (such period, the "Approval Period"), to undertake and obtain its municipal approvals for the Plat, zoning entitlements, site plan, and building permits, all necessary to develop property in Evanston per City Code (collectively, “Site Plan Approval”) for the development of the Subject Property. If Purchaser cannot obtain Site Plan Approval within the Approval Period, then Purchaser may terminate this Agreement, whereupon this Agreement shall be deemed terminated and of no further force and effect, the Deposit, and any interest accrued thereon, shall promptly be returned to Purchaser and upon such return to Purchaser, Purchaser and Seller shall have no further obligations to each other, except as expressly set forth in this Agreement. Provided Purchaser is diligently pursuing the Site Plan Approval, Purchaser shall have the right to extend the Approval Period for an additional 60 days by delivering Seller notice thereof prior to the expiration of the original Approval Period. (c) Performance of Other Party; No Pending Litigation. (i) As a condition benefiting Seller only, at the Execution Date and at Closing, all representations and warranties of Purchaser hereunder shall be true and correct in all material respects, and all obligations of Purchaser hereunder shall have been performed in all material respects. 312 of 419 5 (ii) As a condition benefiting Purchaser only, at the Execution Date and at Closing, all representations and warranties of Seller hereunder shall be true and correct in all material respects, and all obligations of Seller hereunder shall have been performed in all material respects. In addition, as a condition benefiting Purchaser only, there shall be no pending or threatened litigation involving the Subject Property or Purchaser’s contemplated development thereon. (d) No Material Adverse Change. As a condition benefiting Purchaser only, except as permitted in this Agreement, there shall have been no adverse change to the title to the Subject Property from the effective date of the Commitment, excluding any mortgage or liens of Seller which shall satisfy at Closing, and at Closing the Title Company shall be prepared and unconditionally committed to issue to Purchaser its owner’s policy of title insurance in the amount of the Purchase Price, insuring fee title to the Property in Purchaser subject only to the Permitted Exceptions and with “extended coverage” and such other endorsements that Purchaser reasonably requires (“Title Policy”). (e) Post-Closing Obligations. As a condition benefitting Seller only, the executed deed shall provide that in the event the Purchaser does not satisfy the “Post-Closing Obligations” within two (2) years from the Closing, subject to delays attributable to casualty, condemnation and Force Majeure, all right, title and interest in and to the Subject Property shall automatically revert to the City of Evanston. “Post-Closing Obligations” include acquiring a building permit and renovating the existing structure on the Subject Property into a recreational athletic facility known as a “climbing gym”. If Purchaser does not fulfill the Post Closing Obligations by two (2) years from the Closing (as hereinafter defined), subject to delays attributable to casualty, condemnation and Force Majeure, the City of Evanston has a Right of Reverter and the title to the Real Estate may revert back to the City. Second, the covenant will state if the Purchaser’s original tenant, climbing gym ‘First Ascent’ or its successors or assigns ceases operations on the Property for more than one hundred eighty (180) consecutive days (except in the event of casualty, condemnation or Force Majeure), then the Purchaser will offer the City of Evanston the first right of refusal to operate the facility as a tenant. If the City opts to not exercise this right within thirty (30) days, then the Purchaser and its successors or assigns may market the facility for future uses that are permitted or special uses in the I2 district. Purchaser shall have the right to terminate this Agreement in the event of the failure of any Condition Precedent at or before Closing. Should this Agreement be terminated by Purchaser due to the failure of any Condition Precedent, the Deposit shall be forthwith returned to Purchaser by the Escrow Agent and all parties hereto shall be released and relieved from any and all further obligations hereunder or arising herefrom except as herein provided. Notwithstanding anything contained herein to the contrary, the City's right of reverter shall terminate on the date on which the City issues the certificate of occupancy for the Subject Property. Notwithstanding anything to the contrary herein, the Purchaser, nor any successor in interest, shall be considered in breach of or in default of its obligations under the Post-Closing Obligations in the event of a delay due to unforeseeable events or conditions beyond the reasonable control of the party affected which in fact interferes with the ability of such party to 313 of 419 6 discharge its obligations hereunder, including, without limitation, acts of God, acts of the United States government, fires, floods, strikes, shortages of material and unusually severe weather or delays of contractors or subcontractors due to such causes (collectively, “Force Majeure”). 7. Representations, Warranties and Covenants of Seller. As a material inducement to Purchaser to execute this Agreement and to close the transaction contemplated hereby and to pay the Purchase Price therefore, Seller warrants and represents to Purchaser that as of the date hereof and as of the Closing: (a) Seller has the legal capacity to execute and deliver this Agreement and to execute and deliver all other documents and perform all other acts as may be necessary in connection with the performance of this Agreement and the consummation of the sale of the Property. (b) Neither the execution and the delivery of this Agreement, the assumption of the obligations set forth in this Agreement, the consummation of the transactions contemplated in this Agreement, the performance of the covenants and agreements set forth in this Agreement nor the compliance with the terms and provisions of this Agreement will conflict with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage, deed of trust, loan agreement, loan or other agreement or instrument to which the Seller is a party, or by which the Seller or its property may be bound. (c) No approval or consent not already obtained by any person or entity i s necessary in connection with the execution and delivery of this Agreement by the Seller or the performance of the Seller’s covenants and agreements under this Agreement. The Seller agrees to work in good faith to facilitate Purchaser’s due diligence inspections and to assist and support Purchaser’s efforts to obtain the Site Plan Approval in a timely manner. Without limitation, upon request from Purchaser, Seller shall execute such applications and other necessary documents and provide such information that may be required or reasonably requested to obtain the Site Plan Approval (including submittals to the City of Evanston and other applicable governmental agencies), provided that Seller shall not be required to incur any liability as a consequence of such applications and submittals (unless Purchaser agrees to reimburse or indemnify Seller for the same). Further, upon request from Purchaser, Seller or its designated representatives shall attend public hearings and meetings with City of Evanston staff personnel. (d) Seller is not aware of any judicial, administrative or similar proceeding affecting the Subject Property or Seller’s ability to perform its obligations under this Agreement. (e) Seller has not made an assignment for the benefit of creditors of all or substantially all of its assets, is able to pay all or substantially all of its debts as they become due, has not been adjudicated as bankrupt or insolvent, nor has Seller filed a petition or application to any tribunal for the appointment of a trustee or receiver or any substantial part of its assets, or upon the commencement of any voluntary or involuntary bankruptcy (and, in respect of an involuntary bankruptcy, has not been discharged within sixty (60) days), reorganization or similar proceedings with such other party, or the entry of an order appointing a trustee or receiver or approving a petition in any such proceeding. 314 of 419 7 (f) Seller has good, marketable and insurable title to the Subject Property in fee simple and subject to no liens or encumbrances whatever other than (i) the Permitted Exceptions and (ii) monetary liens that will be satisfied and released by Seller at or prior to Closing. (g) As of the Closing contemplated hereby, there shall be no unpaid bills for labor performed or materials supplied incident to the Subject Property, any of which will be paid off at Closing. A no-lien affidavit stating same will be delivered by Seller to Purchaser at Closing. (h) To Seller’s knowledge, there are no pending or contemplated condemnation or eminent domain proceedings which would affect any portion of the Subject Property. (i) Seller is not a party to and the Subject Property is not affected by any lease or other occupancy agreement, or any service, maintenance or property management agreements or any contracts or other agreements of any kind with respect to the Subject Property which is not reflected in the Permitted Exceptions; and Seller will not, without the prior written consent of Purchaser, enter into or amend any agreement, contract or lease which will be effective following the Closing. (j) To Seller’s knowledge there is no pending or threatened litigation involving the Subject Property. (k) Seller is not a "foreign person" within the meaning of Section 1445 of the Internal Revenue Code of 1986, so as to require the withholding of any portion of the Purchase Price for Federal income tax purposes, and Seller agrees to execute, at Closing, an affidavit evidencing same. (l) The Subject Property is not the subject of a right of first refusal or option to purchase in any third party. (m) The parties executing this Agreement are duly authorized to bind Seller without the further authorization of any person or entity. (n) Seller shall, until Closing, maintain the Subject Property in its existing condition and carry such reasonable and customary liability insurance. (o) Seller has not received written notice of the violation (actual or asserted) of any law, statute, code, ordinance, rule, regulation, court order or other legal requirement (collectively, “Laws”) applicable to the Property, including (without limitation), any Laws pertaining to hazardous or toxic materials or conditions and any Laws pertaining to human health or welfare or the protection of the environment. To Seller’s knowledge, no party has released, generated, produced, stored, treated, processed, transferred or disposed of any hazardous or toxic materials on the Subject Property. 315 of 419 8 (p) Seller has delivered to Purchaser all of the Documents in Seller’s possession or control and all such Documents are, to Seller’s knowledge, true, correct and complete in all material respects. (q) The representations and warranties of the Seller set forth in this Paragraph 7 shall be made as of the date hereof and shall be true and correct as of the Closing Date with the same force and effect as if made at that time and will survive Closing for 6 months. 8. Representations and Covenants of Purchaser. The Purchaser hereby represents and warrants as to the Seller and covenants and agrees with Seller as follows: (a) Purchaser is a limited liability company duly organized and existing under the laws of the State of Illinois, with the legal capacity to execute and deliver this Agreement and to execute and deliver all other documents and perform all other acts as may be necessary in connection with the performance of this Agreement and the consummation of the purchase of the Property. (b) Neither the execution and the delivery of this Agreement, the assumption of the obligations set forth in this Agreement, the consummation of the transactions contemplated in this Agreement, the performance of the covenants and agreements set forth in this Agreement nor the compliance with the terms and provisions of this Agreement will conflict with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage, deed of trust, loan agreement, loan or other agreement or instrument to which the Purchaser is a party, or by which the Purchaser or its property may be bound. (c) No approval or consent not already obtained by any person or entity is necessary in connection with the execution and delivery of this Agreement by the Purchaser or the performance of the Purchaser's covenants and agreements under this Agreement. Without limiting Purchaser’s rights under Paragraph 6, Purchaser agrees to work in good faith during the Due Diligence Period and Approval Period and attempt to obtain the Site Plan Approval in a timely manner. (d) The Purchaser is not aware of any judicial, administrative or similar proceeding which could materially and adversely affect the Purchaser's ability to perform its obligations under this Agreement. (e) Intentionally omitted. (f) Intentionally omitted. (g) Purchaser has not made an assignment for the benefit of creditors of all or substantially all of its assets, is able to pay all or substantially all of its debts as they become due, has not been adjudicated as bankrupt or insolvent, nor has Purchaser filed a petition or application to any tribunal for the appointment of a trustee or receiver or any substantial part of its assets, or upon the commencement of any voluntary or involuntary bankruptcy (and, in respect of an involuntary bankruptcy, has not been discharged within sixty (60) days), 316 of 419 9 reorganization or similar proceedings with such other party, or the entry of an order appointing a trustee or receiver or approving a petition in any such proceeding. (h) Except as set forth in this Agreement, Purchaser acknowledges and agrees that the Purchaser is relying solely upon its own inspections, investigations, analysis and independent assessment of the Property in determining whether to acquire the Property. The Purchaser also hereby agrees that the Seller sells the Property, and the Purchaser purchases and accepts the Property, in AS IS – WHERE IS CONDITION, WITH ALL FAULTS, without any warranties, representations, guarantees, statements, agreements, studies, reports, descriptions, guidelines or other information or materials whether oral or written, expressed or implied, of any kind or nature from the Seller, except as expressly set forth in this Agreement, and Seller has no responsibility to make any improvements to the Property. The Purchaser assumes all risks of the Property including, without limitation, the physical condition of the Property, compliance of the Property with any federal, state or local laws, statutes, ordinances, regulations, rulings, etc., or the suitability of the Property for any existing or future uses, subject to the terms of this Agreement. (i) In the event Purchaser closes in accordance with this Agreement, Purchaser shall be deemed to acknowledge, understand and agrees as follows: (i) the Purchaser is aware of the physical and geological condition of, and the status of title to, the Property and the Purchaser acknowledges that the Seller and the Seller's representatives have made no representations or warranties, regarding the physical and geological condition of, and status of title to, the Property or the suitability of the Property for the Purchaser's proposed use, except as expressly set forth in this Agreement; (ii) the Purchaser is satisfied with the soils and the soil compaction of the Property; (iii) the Purchaser has evaluated the environmental condition of the Property, has conducted all environmental tests and assessments of the Property which the Purchaser believes are necessary, and is satisfied with the environmental condition of the Property; and (iv) the Purchaser has examined the zoning ordinance, building code and other laws, codes, statutes, regulations, covenants and restrictions relating to the Property and the Purchaser assumes all risks relating to such zoning ordinance, building code and other laws, codes, statutes, regulations, covenants and restrictions relating to the Property. (j) Subject to the terms of this Agreement, in the event Purchaser closes in accordance with this Agreement, the Purchaser hereby releases the Seller and Seller's representatives from all responsibility and liability regarding the condition (including, without limitation, the presence at or near the Subject Property of materials or substances that have been or may be in the future determined to be toxic, hazardous, undesirable or subject to regulation and that may need to be specially treated, handled and/or removed from the Subject Property under current or future federal, state and local laws, regulations or guidelines, whether or not considered to be one of the Hazardous Materials), valuation, marketability, compliance with laws, or utility of the Subject Property, or its suitability for any purpose whatsoever, except that the foregoing shall not limit Purchaser’s remedies in the event of a breach of Seller’s express representations or warranties hereunder. (k) The representations and warranties of the Purchaser set forth in this Paragraph 8 shall be made as of the date hereof and shall be true and correct as of the Closing Date with the same force and effect as if made at that time. 317 of 419 10 9. Inspections. Seller hereby grants to Purchaser and Purchaser's agents, employees, servants and contractors the right to go upon the Subject Property during the term of this Agreement and make such tests and investigations and do such things, including, but not limited to, surveying of the Subject Property as Purchaser shall deem necessary or appropriate, including, but not limited to, tests and investigations that may be necessary for Purchaser to determine that Purchaser can utilize the Subject Property for its contemplated use. All of Purchaser’s costs and expenses incurred in connection with its due diligence at the Subject Property, including without limitation, all inspection and testing, and obtaining and reviewing reports, appraisals, materials and documents are the sole and absolute responsibility of Purchaser and such obligations to pay these costs and expenses shall not be a credit against the Purchaser’s obligation to pay the Purchase Price at Closing. Neither Purchaser, nor any of its agents or representatives, shall damage the Subject Property or any portion thereof unless the same shall promptly be repaired by Purchaser at Purchaser’s sole cost and expense. Purchaser shall indemnify and hold Seller harmless for damage to persons or property from any claims, demands, actions, lawsuits, damages, construction liens against the Subject Property and costs, including reasonable attorneys’ fees, arising out of any act or omission of Purchaser, or its agents and/or representatives, in connection with Purchaser’s due-diligence review, investigations, tests and surveys; provided, however, that Purchaser shall not be liable for the mere discovery of any pre-existing condition at the Subject Property. The foregoing indemnity shall survive the termination or cancellation of this Agreement and shall survive Closing. Notwithstanding anything to the contrary herein, in the event Purchaser’s investigation and inspection of the Subject Property discovers that any disposal, storage, remediation, treatment and/or other activities are necessary to meet the requirements of the IEPA and all applicable laws, including, without limitation, environmental laws (collectively, “Remediation Work”), said Remediation Work shall be at Seller’s sole cost and expense. 10. Conveyance. The conveyance of the Subject Property by Seller to Purchaser shall be by special warranty deed in a form sufficient to vest title in Purchaser pursuant to Paragraph 5. Seller and Purchaser acknowledge that time shall be of the essence as to all acts of Purchaser and Seller hereunder. Seller agrees to execute and deliver to Purchaser, at Closing an assignment of the Intangibles and, if applicable, a bill of sale in customary form conveying any personalty associated with the Subject Property. Seller shall also deliver to Purchaser at Closing (i) a Foreign Investment in Real Property Tax Act affidavit executed by Seller, (ii) evidence of the existence, organization and authority of Seller and of the authority of the persons executing documents on behalf of Seller reasonably satisfactory to the underwriter for the Title Policy, and (iii) such other documents as may be reasonably necessary or required by the Title Company to effectuate the transaction contemplated herein. Seller and Purchaser shall each deposit with Escrow Agent an executed closing statement consistent with this Agreement in the form required by Escrow Agent. 11. Closing (a) Unless extended by any other provisions of this Agreement, the "Closing" of the transaction contemplated by this Agreement (execution and delivery of the special warranty deed, as well as the execution and delivery of all other documents required pursuant to this Agreement, including the Plat and the Access Easement, as set forth in Section 30 below, executed by Seller and any other parties, in recordable form, and the payment of all sums 318 of 419 11 required to be paid) shall take place upon the date selected by Purchaser by notice to Seller upon the earlier of (i) at least five (5) business days in advance of such date; or (ii) on or before thirty (30) days after the expiration of the Approval Period. (b) Seller agrees to execute at Closing an undertaking required by the Title Company to delete the "gap" exception. 12. Expenses. The parties agree that the following shall be the schedule of obligations with respect to the Closing expenses hereunder, to wit: (a) Seller shall pay for: (i) any state, county and municipal documentary stamp taxes (or other transfer taxes) and surtaxes, if any, on the special warranty deed; and (ii) the premium for the Title Policy providing coverage equal to the Purchase Price (including extended coverage but not any other endorsements), and the cost of correcting any title defects; (iii) one-half (1/2) of the escrow fees of the Title Company as escrow agent and for the escrow closing; (iv) all prorations to and including the Closing Date for real estate taxes, special assessments or fees, water bills, utility charges or other similar expenses; and (v) the cost of the Plat. (b) Purchaser shall pay for: (i) the cost of its due diligence, including the cost of a new survey; (ii) the recording of the special warranty deed, restrictive covenant, and any other conveyance documents, or mortgage, deed of trust, assignments of rents, financing statements or similar documents evidencing or securing the obligations of the Purchaser under a mortgage loan or other loan secured by the Subject Property; (iii) one-half (1/2) of the escrow fees of the Title Company as escrow agent and for the escrow closing; (iv) the premium on the Title Policy for coverage in excess of the Purchase Price and costs for any endorsements thereto (other than extended coverage); and 319 of 419 12 (v) all of the costs of the premium and related costs charged by the Title Company for the issuance of any mortgage title insurance policy and any endorsements thereto. (c) Intentionally omitted. (d) Accrued and unpaid real property taxes and personal property taxes shall be prorated as of the date of Closing on an accrual basis based on the parties’ respective periods of ownership, and Purchaser shall receive a credit for 110% of the estimated accrued and unpaid real property taxes and personal property taxes relating to Seller’s period of ownership. If the Closing occurs on a date when the taxes for the year of Closing are not fixed, but the then- current year's assessment is available, taxes for such year will be prorated based upon such assessment. If such year's assessment is not available, taxes will be prorated based upon the then-prior year's tax. Except as otherwise specifically provided in this Agreement, all expenses and revenues of the Subject Property shall be prorated or credited as the case may be to the day of Closing. The provisions of this Paragraph shall survive the Closing. Any parking taxes owed to the City of Evanston will be paid prior to Closing by the Seller. 13. Possession. Possession of the Subject Property shall be delivered by Seller to Purchaser at Closing. Risk of loss to the Subject Property between the Execution Date and the date of the Closing shall be upon Seller. 14. Condemnation or Casualty. If prior to Closing, all or any portion of the Subject Property are damaged by fire or other casualty (collectively “Damage”), or is taken or made subject to condemnation, eminent domain or other governmental acquisition proceedings (collectively “Damage”), then the following provisions shall apply: (a) If the cost of repair or replacement or the value of the governmental taking is Ten Thousand and 00/100 Dollars ($10,000.00) or less, and the condemnation will not adversely affect Purchaser’s intended use of the Subject Property, in the opinion of Purchaser’s and Seller’s respective engineering consultants, Purchaser shall close and take the Subject Property as diminished by such events, subject to a reduction in the Purchase Price applied against the cash otherwise due at the Closing, in the full amount of the repair and/or replacement cost. Any casualty insurance and condemnation proceeds shall be the sole property of Seller. (b) If the cost of repair or replacement is greater than Ten Thousand and 00/100 Dollars ($10,000.00) in the opinion of Purchaser’s and Seller’s respective engineering consultants, or the condemnation will adversely affect Purchaser’s intended use, then Purchaser, at its sole option, may, with written notice to Seller, elect either to (i) terminate this Agreement by written notice and receive an immediate return of the Earnest Money, and neither party shall have any further liability to the other hereunder, or (ii) proceed to close subject to (1) a reduction in the Purchase Price of Ten Thousand and 00/100 Dollars ($10,000.00) (and the deductible under Seller’s insurance policy), applied against the cash otherwise due at Closing, together with (2) an assignment of the proceeds of Seller’s casualty insurance and condemnation proceeds for all Damage in excess of Ten Thousand and 00/100 Dollars ($10,000.00) plus a credit equal to the cost of repairing the Subject Property less the amount of the insurance proceeds. In the event Purchaser elects to proceed to close, Seller shall fully cooperate with Purchaser in the adjustment 320 of 419 13 and settlement of the insurance claim and cause the proceeds and benefits under any policy attributable to the period following the Closing and all condemnation proceeds to be transferred and paid over (and, if applicable, likewise credited on an interim basis) to Purchaser. (c) In the event of a dispute between Seller and Purchaser with respect to the cost of repair, restoration or replacement with respect to the matters set forth in this Section 15, an engineer, general contractor or architect designated by each of Seller and Purchaser shall designate a third engineer, general contractor or architect licensed to practice in the jurisdiction where the Subject Property are located with no less than ten (10) years of commercial real estate experience, and such third engineer, general contractor or architect shall resolve such dispute. Purchaser and Seller shall share all fees, costs and expenses of such third engineer, general contractor or architect so selected equally. 15. Anti-Terrorism and Anti-Money Laundering Compliance (a) Compliance with Anti-Terrorism Laws. Neither the Purchaser, the Seller, nor any person who owns a direct controlling interest in or otherwise controls the Purchaser or the Seller, or any assignee of the Purchaser, is (i) listed on the Specially Designated Nationals and Blocked Persons List (the "SDN List") maintained by the Office of Foreign Assets Control ("OFAC"), Department of Treasury, and/or on any other similar list ("Other Lists" and collectively with the SDN List, the "Lists") maintained by the OFAC pursuant to any authorizing statute, Executive Order or regulation (collectively, the "OFAC Laws and Regulations"); or (ii) a person (a "Designated Person") either (A) included within the term "designated national," as defined in the Cuban Assets Control Regulations, 31 C.F.R. Part 515, or (B) designated under Sections 1(a), 1(b), 1(c) or 1(d) of Executive Order No. 13224, 66 Fed Reg. 49079 (published September 25, 2001) or similarly designated under any related enabling legislation or any other similar Executive Orders (collectively, the "Executive Orders"). (b) No Violation of Anti-Money Laundering Laws. Neither Purchaser, any assignee of the Purchaser, nor any holder of a direct interest in an assignee of the Purchaser (i) is under investigation by any governmental authority for, or has been charged with, or convicted of, money laundering under 18 U.S.C. §§ 1956 and 1957, drug trafficking, terrorist-related activities or other money laundering predicate crimes, or any violation of the BSA, (ii) has been assessed civil penalties under any Anti-Money Laundering Laws, or (iii) has had any of its funds seized or forfeited in an action under any Anti-Money Laundering Laws. For purposes of this Paragraph 15, the term "Anti-Money Laundering Laws" means the Bank Secrecy Act, 31 U.S.C. §§ 5311 et seq. ("BSA"), and all applicable laws, regulations and governmental guidance on BSA compliance and on the prevention and detection of money laundering violations under 18 U.S.C. §§ 1956 and 1957. 16. 1031 Exchange. The parties acknowledge that Seller, or its assignees, may structure the sale of this Property so as to qualify for like-kind exchange treatment pursuant to §1031 of the Internal Revenue Code or other provisions providing favorable tax treatment. Accordingly, prior to each Closing, Seller reserves the right to assign this Agreement to a qualified exchange intermediary or other third party to the extent necessary to facilitate the exchange and shall give written notice of such assignment identifying the assignee at or prior to each Closing. As an accommodation to Seller, Purchaser agrees to accept performance pursuant 321 of 419 14 to this Agreement from Seller’s assignee to the extent of such permitted assignment and to perform pursuant to this Agreement for the benefit of Seller’s assignee, provided that Purchaser shall not be required to acquire replacement property for Seller or to incur any additional expense therefor and title to the Property shall be conveyed directly from Seller to Purchaser by the deed as required by this Agreement. Notwithstanding the foregoing, Seller shall remain primarily liable for the performance of the terms of this Agreement. If Purchaser desires to structure its acquisition of the Subject Property to qualify for like-kind exchange treatment pursuant to §1031 of the Internal Revenue Code or other provisions providing favorable tax treatment, Seller shall reasonably cooperate with Purchaser to effectuate the same. 17. Closing Representations. The obligations of Purchaser and Seller under this Agreement are subject to all of the representations and warranties of the other party contained in this Agreement having been true and correct in all material respects on the date hereof and on the date of Closing. 18. Default. (a) If Purchaser shall default in the payment of the Purchase Price or otherwise default in any of the terms, covenants and conditions of this Agreement on the part of Purchaser to be performed in any material respect, or if any of the representations and warranties made by Purchaser herein shall be in any respect untrue in any material respect, Seller shall, as its sole and exclusive remedy, retain the Deposit as full and agreed upon liquidated damages in full settlement of any and all claims against Purchaser for damages or otherwise and Purchaser shall have no other or further liability hereunder other than any liability under any indemnification provisions in this Agreement. The parties acknowledge that this provision for liquidated damages is a fair and reasonable measure of the damages to be suffered by Seller in the event of Purchaser's default because the exact amount of damages is incapable of ascertainment. Notwithstanding any provision of this Agreement to the contrary, Purchaser shall not be in default hereunder, unless Seller shall have provided written notice of the alleged default and a period of ten (10) business days after receipt of notice to cure same. (b) If on or before the Closing: (i) Seller is unable to deliver good, marketable and insurable title to the Subject Property subject only to the Permitted Exceptions, it being acknowledged by Purchaser that Seller is not obligated to cure title objections (other than as expressly set forth in Paragraph 5) as set forth in Paragraph 5; or (ii) Seller shall have failed to comply with any other material term, provision, covenant, agreement or condition of this Agreement; or (iii) any of the representations and warranties made by Seller herein shall be in any respect untrue in any material respect, and if such failure, default or misrepresentation is not cured by Seller within ten (10) business days after notice thereof from Purchaser, then the Deposit shall immediately be returned to Purchaser, and Purchaser shall have the right: 322 of 419 15 (A) to cancel this Agreement by giving written notice to Seller whereupon this Agreement shall be deemed to be terminated, and Seller shall reimburse Purchaser for its actual out-of- pocket expenses incurred in connection with pursuing the transaction contemplated hereunder; or (B) to take title subject to the defect, exception, objection, inaccuracy or failure; or (C) to pursue an action for specific performance. Without limiting Purchaser's rights contained in this Paragraph, in case of a Seller lien or Seller encumbrance on the Subject Property which can be removed at the time of Closing by payment of a liquidated amount, Seller covenants and agrees, at Purchaser's request, to remove such lien or encumbrance at Closing so that the Subject Property can be conveyed to Purchaser free of same except non-delinquent real estate taxes which are not yet due and payable. 19. Attorney’s Fees. In the event that any party initiates legal proceedings to enforce the terms and conditions of this Agreement, the parties agree to bear its own expenses and attorneys’ fees, court costs and other costs incurred in enforcing the terms and conditions of thi s Agreement with no right of reimbursement. 20. Notices. All notices pursuant to this Agreement shall be in writing and shall be considered as properly given or made (i) upon the date of personal delivery (if notice is delivered by personal delivery), (ii) on the date of delivery, as confirmed by electronic transmission (if notice is delivered by email transmission), (iii) on the day one (1) business days after deposit with an nationally recognized overnight courier service (if notice is delivered by internationally recognized overnight courier service), or (iv) on the third (3rd) business day following mailing, if within the United States, by first class United States mail, postage prepaid, certified mail, return receipt requested (if notice is given in such manner). Notices as to Seller shall be sent to: The City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: Wally Bobkiewicz, City Manager Email: wbobkiewicz@cityofevanston.org With a copy to: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: Michelle L. Masoncup, Corporation Counsel Email: gfarrar@cityofevanston.org 323 of 419 16 Notices as to Purchaser shall be sent to: Clark Street Real Estate 980 N. Michigan Avenue, Suite 1280 Chicago, IL 60611 Attn: Andy Stein astein@clarkstreet.com With a copy to: Schain Banks 70 W. Madison Street, 53rd Floor Chicago, Illinois 60602 Attn: Charles Mangum Facsimile: (312) 619-4873 E-mail: cmangum@schainbanks.com The place to which any party hereto is entitled to receive any notice may be changed by such party by giving notice thereof in accordance with the foregoing provision. Attorneys for either party may give notices on behalf of their respective clients. 21. Brokers. The Seller represents and warrants to the Purchaser that it has not employed or retained any broker, finder or other intermediary in connection with the transactions provided for in this Agreement and that it has not had any dealings with any person or entity which may entitle such person or entity to a fee or commission for Seller. If Purchaser has made a brokerage agreement, Purchaser agrees that Purchaser is solely responsible for all fees, commissions and other payments due to the named broker. 22. Intentionally Deleted. 23. Exclusivity. From the Execution Date through the termination of this Agreement or the Closing, as applicable, Seller will not discuss or negotiate with any third party the sale or other disposition of any of the Subject Property, or enter into any contract (whether binding or not) regarding any sale or other disposition of the Subject Property. 24. Venue. This Agreement shall be governed by and enforced and construed under the laws of the State of Illinois. 25. Assignment. Purchaser shall have the absolute right and power to assign this Agreement and its interests in this Agreement to an entity affiliated with Purchaser or its principals, provided that such assignment should not relieve it of its obligations under this Agreement, and Seller shall close the transaction contemplated by this Agreement with such assignee; otherwise, this Agreement is not assignable. 26. No Recording. The Purchaser agrees it shall not record this Agreement or a memorandum hereof, and in the event the Purchaser does record this Agreement or a 324 of 419 17 memorandum of this Agreement, then the Purchaser shall be deemed in default hereunder, and at the option of the Seller, the Purchaser’s rights under this Agreement shall be null and void and of no further force and effect and the Seller shall have the right to exercise all of its rights and remedies under this Agreement. 27. Terms. Whenever the context so requires or admits, any pronoun used herein may be deemed to mean the corresponding masculine, feminine or neuter form thereof and the singular form of any nouns and pronouns herein may be deemed to mean the corresponding plural form thereof and vice versa. 28. Miscellaneous. (a) This Agreement shall not be construed more strictly against either party, it being acknowledged that each party actively participated in the preparation of this Agreement. (b) This Agreement shall inure to the benefit of and shall be binding upon the parties hereto and their respective successors and/or assigns. (c) This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same Agreement. This Agreement may be executed via telecopy or electronically. (d) No waiver or modification of any provision of this Agreement shall be effective unless it is in writing and signed by Purchaser and Seller, and shall only be applicable to the specific instance to which it relates and shall not be deemed a continuing or future waiver. (e) Time is of the essence with respect to all time periods set forth in this Agreement. 29. Calculation of Time Periods. Unless otherwise specified, in computing any period of time described herein, the day of the act or event after which the designated period of time begins to run is not to be included and the last day of the period so computed is to be included, unless such last day is a Saturday, Sunday or legal holiday for national banks in the location where the Property is located, in which event the period shall run until the end of the next day which is neither a Saturday, Sunday, or legal holiday. Except where otherwise noted, the last day of any period of time described herein shall be deemed to end at 5:00 p.m. in the jurisdiction in which the Property is located. 30. Access Easement. Seller shall benefit and burden the Property and adjacent property retained by Seller (“Adjacent Property”) as shown diagonally-striped on Exhibit B by a nonexclusive, perpetual and reciprocal easement (“Access Easement”) for vehicular and pedestrian passage, ingress to and egress over the Property to Oakton Street for the benefit of the Adjacent Property as shown cross-hatched on Exhibit “B” (“Access Easement Area”). The Access Easement shall be drafted by Purchaser and shall be in a form reasonably acceptable to Purchaser and Seller. In the event the parties are unable to reach an agreement with respect to the Access Easement on or prior to the expiration of the Due Diligence Period, then Purchaser shall have the right to terminate this Agreement by written notice to Seller 325 of 419 18 on or prior to the expiration of the Due Diligence Period, and Purchaser shall receive the return of the Deposit, this Agreement shall be of no further force or effect, and both parties shall be released from liability hereunder, except as otherwise set forth in this Agreement. [REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK] 326 of 419 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Execution Date. PURCHASER: CLARK STREET REAL ESTATE, LLC An Illinois limited liability company By: Name: Title: SELLER: THE CITY OF EVANSTON By: Name: Title: 327 of 419 CHI 66177323 EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY LOT 2 IN EVANSTON’S RESUBDIVISION OF LOTS 2 & 3 IN WILLIAM B. JOHNSON’S SUBDIVISION, BEING A SUBDIVISION IN THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, SAID WILLIAM B. JOHNSON’S SUBDIVISION RECORDED AS DOCUMENT NUMBER 22280240, APRIL 9, 1973 IN COOK COUNTY, ILLINOIS. Commonly known as: 2222 Oakton Street, Evanston, Illinois 60201 PIN: 10-25-100-023-0000 328 of 419 CHI 66177323 EXHIBIT B PLAT OF SUBDIVISION The Property is depicted The Adjacent Property is diagonally-striped The Access Easement Area is cross-hatched 329 of 419 OAKTON STREET NORTH LINE OF THE NORTHWEST QUARTER OF SECTION 25-41-13 SOUTH LINE OF THE SOUTHWEST QUARTER OF SECTION 24-41-13 N00°37'00"E 150.00484.79 CORNER IPF AT CORNER IPF AT 0.20 W 4.70 N X-CUT FND CORNER IPF AT 0.69 W 4.87 N X-CUT FND ON LINE IRF AT CORNER NAIL FND 13.92 E 0.65 N NAIL FND 7.07 W 0.28 S X-CUT FND S00°37'00"W (150.00)N00°37'00"E (150.00)SCALE IN FEET 030 30 (40.10) JAMES PARK (UNSUBDIVIDED) LOT 1 0.777 AC.| 33,831 SQ.FT.| PIN NO. 10-25-100-023 10-25-100-022 LOT 2 0.943 AC.| 41,071 SQ.FT.|(46.00)(80.00)(47.00)(33.00)(93.00)N87°41'04"E (500.00) S87°41'04"W (500.00) S87°41'04"W 279.67 (15.21) (40.05)RECORDED 2-28-2007PER DOC. NO. 0705915103OAKTON SHOPPES OF EVANSTON RESUBDIVISIONLOT 1RECORDED 6-22-1990PER DOC. NO. 90297275PACE SUBDIVISIONT..R . R D P.M..N E34113 2324 2625 N87°41'04"E (575.56) RECORDED 8-7-1926DEDICATED PER DOC. NO. 9467664 RECORDED 8-7-1926DEDICATED PER DOC. NO. 9467662 RECORDED 12-24-1997PER DOC. NO. 97969559NORTH RIGHT-OF-WAY LINE (EXISTING BUILDING AT CORNER)S00°37'00"W 47.06N87°41'04"E 222.00 N87°41'04"E 278.00 S87°41'04"W 270.33S02°18'52"E 149.8045.00 0.155 AC.| 6,741 SQ.FT.| ACCESS EASEMENT PROPOSED CROSS CALC. DWN. CHKD. SCALE: DATE: SHEET OF Rosemont, Illinois 60018 (847) 823-0500 9575 West Higgins Road, Suite 600 ENGINEERING, LTD.IN PREPARED FOR 1 1 1"=30' 160075.00002 PROJECT NO. DRAWING NO. PROPOSED CROSS ACCESS EASEMENT EXHIBIT CITY OF EVANSTON, ILLINOIS CITY OF EVANSTON KJR AJK JRM 05-03-2019 EASE160075_02AE N:\EVANSTON\160075.00002\SURVEY\EASE160075_02AE.EXHEASEMENT EXHIBIT JOHNSON'S SUBDIVISION LOTS 2 & 3 IN WILLIAM B. EVANSTON'S RESUBDIVISION OF 330 of 419 For City Council meeting of May 13, 2019 Item A22 Ordinance 23-O-19, Amendment to City Code – Wheel Tax For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager Hitesh Desai, Chief Financial Officer Alex Thorpe, Revenue Manager Subject: Ordinance 23-O-19, Amending City Code Section 10-8-1 “License Required” Changing the Wheel Tax Deadline Date: April 22, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 23-O-19 which amends the City Code Section 10-8-1 to change the wheel tax deadline to October 1 instead of December 31. The renewal period would begin on August 1 and run through September 30. Funding Source: Revenue account 100.15.1560.52010 2019 Budget is $2,875,000. Livability Benefits: Stabilize Long Term City Finances Summary: If the City Council approves of this direction, staff would begin a transition plan that would begin this year for the 2020 wheel tax season. The 2020 renewal notifications will still be sent in October of this year with a due date of December 31. However, residents would be paying for wheel tax period of January 1 – September 30. The amount due will be prorated on 9 month basis (75% of the wheel tax total cost). This would mean the 2020 wheel tax for a passenger vehicle would be $63.75 since the wheel tax was Memorandum 331 of 419 increased to $85 during the 2019 budget. Then in July of 2020, renewal notifications will be sent for an October 1 due date for the 2021 wheel tax, which would be October 1 – September 30. The amount would be the full 100% of the wheel tax. This transition would have a budgetary impact. Since the 2020 season would be a transition year, the City would see a slight reduction of the revenue collected on vehicle licenses for the 2019 budget year because of pro-rated amount. The majority of the revenue is collected during November and December, however there are still many purchases made in January which are accounted for in the next fiscal year. For FY2020, the budget amount would be slightly higher as it would be collected during August and September of 2020 at the full rate and any sales made after the due date would still be accounted for in the same fiscal year. Background: Each year in August the City requests an updated registration list from the Illinois secretary of state of all vehicles registered to the City. This list is used for the mass notification mailing, which generally includes over 55,000 individual notifications. These notifications are sent out in Mid-October letting residents know that the renewal period will open soon, which is November 1 - December 31. During the renewal period, residents have a choice to renew their existing wheel tax or purchase a new wheel tax and residential permits through a variety of payment means, such as in-person, by mail, or online. The file the City receives only includes vehicles registered at the time the list is produced and any changes to registration information after this file is produced will not be captured in the system for this mailing. During the current open renewal period, there are also invoices being paid by residents for other services with a December 31 due date. These include such things as fire alarm permits, rental registration renewals, and pet licenses. Additionally, other tax / fee items such as passport applications, home rule taxes, parking tickets, and water bills are still processed. Typically, the Collectors Office staff hires temporary employees to assist with the wheel tax renewal period to help process payments mailed in and assist with phone calls. Staffing levels still fluctuate during the renewal period due to family/medical emergencies as well as scheduled vacation times. Below are the transaction numbers of all wheel tax and residential permits sold during November 1 - January 31. These numbers are for all payment areas, in person, mail, online, and through the vendor lockbox processing center. 2018 wheel tax season - 37,214 2019 wheel tax season - 35,416 332 of 419 Below is a list of some advantages of moving to an October 1st due date: (a) Alleviation of transaction volume needing to be processed by the year end. Finance staff would be able to go through the wheel tax season utilizing most of its existing resources at wheel tax and permit processing. This will then allow parking to start certain enforcement activities sooner. (b) The weather during this period is more pleasant. The snow and other weather episodes, like the polar vortex, during November and December create issues with people making it to the Civic Center to make their payments. (c) Use of Summer Youth Employment Program staff during August. The Collectors office would have a lot of data entry needs and payment processing projects that could be done by summer youth which would help to reduce the temporary employee expense line. (d) Allows additional staff to take time off during the holidays and reduce “burnout” at the year-end. Currently, the union contract, only one staff person is able to take off a predetermined vacation time on a particular day during the wheel tax season. This is generally the most senior member in the office and therefore the more junior members do not get the more popular days off during November and December. Additionally, many residents travel during this time and are out of town during this period. (e) Northwestern students move in/out during summer and the October date would allow them more time to get the proper parking documents needed, such as leases and water bills, for proof of residency for any residential permit. Below are some disadvantages of moving to an October 1st due date: (a) The first year the City would sell only a 9 month wheel tax would cause a reduction in revenue related to wheel tax for the first year of this transition. (b) This date is not a particularly memorable due date like December 31. For the 2020 wheel tax season the renewal process is expected to be incorporated into the ParkEvanston App. This will allow residents to pay for their wheel tax directly through the app. In addition the App will be able to push notifications to residents to remind them to pay their wheel tax. Attachments: Ordinance 23-O-19 333 of 419 3/25/2019 4/1/2019 23-O-19 AN ORDINANCE Amending City Code Section 10-8-1 “License Required” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-8-1, “License Required,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 8 – WHEEL TAX 10-8-1. License Required (A) It shall be unlawful for any person to use, maintain, store for purposes other than sale, park or operate within the City any motor vehicle registered or required to be registered with the Illinois Secretary of State, to an address within the corporate limits of the City, unless such vehicle pays an annual fee outlined in Section 10-8-3 by December 31 September 30 for the following calendar year and therefore licensed with the City of Evanston as provided in this Chapter. In addition, vehicles not registered or required to be registered with the Secretary of State, as provided in the previous sentence, must be licensed as provided in this Chapter if the vehicle operator lives in an "Evanston resident only parking district" as described in Section 10-4-5-2(C) of this Title. All new residents of the City of Evanston must obtain a license pursuant to this Chapter within thirty (30) days of change of address. A violation of the provisions of this Section shall take place when a motor vehicle registered or required to be registered with the Illinois Secretary of State to an Evanston address is not licensed within thirty (30) days the motor vehicle is required to be licensed under this Chapter, whether or not said vehicle is actually in operation on the streets or public ways of the City. Citations for a violation of this Section shall be considered in connection with the City's authority to immobilize motor vehicles per City Code Section 11-2-1. (B) The deadline for annual license renewal will be due no later than December 31 September 30 of the renewal year. Citations may be issued for violations of Section 10-8-1(A) thirty-one (31) days after December 31 September 30 of the renewal year. 334 of 419 23-O-19 ~2~ (C) The annual license is nonrefundable. If any portion of a license is unused, that portion will not be refunded to the purchaser. 10-8-5. - TRANSFER OF LICENSE. Whenever the owner of any vehicle licensed under this Chapter shall, before the expiration of such license, make application to the City collector for the transfer of such license to any other vehicle under his/her ownership, he/she shall pay a fee of eight dollars ($8.00) for such transfer, plus any additional fee for any change of the classification of the vehicle. In the event of a change of vehicle to be licensed, the licensee shall be required to make the transfer of the license within forty-eight (48) hours after such change. It shall be unlawful to transfer any license from one person to another. Any person who is the owner of a motor vehicle on January 1 October 1 shall be required to have affixed on the left side of the windshield of the vehicle a wheel tax license for that year. All such licenses shall expire on December 31 September 30 following the date of issuance. In the event of new ownership, the new owner shall make application for a wheel tax license within twenty four (24) hours after acquiring a vehicle 10-8-6. - ONE-HALF YEAR LICENSE FEES. One-half (½) year rates on all vehicle licenses shall apply to those owners who purchased or registered vehicles on or after July 1 March 1. No wheel tax license shall be issued to any owner for a one-half (½) year period until such owner has received his/her license indicating registration of such vehicle with the Secretary of State and such wheel tax license shall be issued for such period as the state license has been issued. The license fee to be paid for a period of six (6) months or less annually to the City shall be as follows: Motor vehicles used in the transportation of passengers and not for hire $38.0043.00 Antique motor vehicles as defined in Subsection 10-8-3(A) of this Chapter 10.00 15.00 Automobile "dealer plates," each 38.0043.00 Buses: School 38.0043.00 Other 47.0053.00 Recreation Vehicles: All recreational vehicles 43.00 48.00 335 of 419 23-O-19 ~3~ Motorcycles 25.00 30.00 Taxicabs or livery cabs for hire 38.0043.00 Trailers designed to be towed by passenger vehicles and as further defined in Subsection 10-8-3(A) of this Chapter 15.00 20.00 Motor trucks and tractor trailers as defined in Subsection 10-8-3(A) of this Chapter: Gross Weight Not To Exceed Classification Fee 8,000 pounds or less B $53.00 58.00 8,001 — 12,000 pounds D 70.00 75.00 12,001 — 16,000 pounds F 83.00 88.00 16,001 — 24,000 pounds H 98.00 103.00 24,001 — 28,000 pounds J 100.00 105.00 28,001 — 32,000 pounds K 103.00 108.00 32,001 — 41,000 pounds N 113.00 118.00 41,001 — 45,000 pounds P 120.00 125.00 45,001 — 50,000 pounds R 128.00 133.00 50,001 — 59,000 pounds S 135.00 140.00 59,001 — 64,000 pounds T 141.00 145.00 64,001 — 73,280 pounds V 148.00 153.00 73,281 — 77,000 pounds X 154.00 160.00 77,001 — 80,000 pounds Z 160.00 165.00 SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 336 of 419 23-O-19 ~4~ SECTION 3: If any provision of this Ordinance 23-O-19 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 23-O-19 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 337 of 419 For City Council meeting of May 13, 2019 Item A23 Ordinance 16-O-19: Amending Portions of City Code Title 7 “Public Ways” For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public Ways”, Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9 “Encumbrances, Encroachments and Obstructions” Date: April 11, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 16-O-19 by which the City Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the Encumbrances, Encroachments and Obstructions of the Public Ways. Livability Benefits: Built Environment: Enhance Public Spaces Background: Staff discussed the need to modify portions of the City Code related to snow and ice removal issues during the February 18, 2019 City Council meeting. At that time, City Council acknowledged the challenges and operational issues during snow plowing efforts caused by leaves and snow from private property being placed onto the City right-of-way. Additionally, City Council indicated that it was desirable to have snow cleared from the sidewalks by adjacent property owners when there is an accumulation of four inches or more of snowfall regardless of the time frame in which the snow accumulates to four or more inches. Summary: City Code 8-3-7 “Littering” already prohibits leaves from being placed in the public way. This section of the code has a definition of litter that includes leaves and further states that litter is prohibited from being placed in the public way. However, staff recommends that this requirement, specific to leaves, be more clearly stated in Title 7 “Public Ways” where other obstructions of streets, sidewalks and public ways are listed. Memorandum 338 of 419 Currently there is no city code that prohibits snow from private property from being placed onto the public ways. Staff recommends that this requirement also be clearly stated in Title 7 “Public Ways” where other obstructions of streets, sidewalks and public ways are listed. The code currently requires the removal of snow from sidewalks whenever there is a snowfall with an accumulation of four inches (4") or more within any twenty-four (24) hour span of time. Staff recommends that the code be revised to require the removal of snow from sidewalks anytime that there is an accumulation of four inches (4") or more of snowfall regardless of the time period it takes for the accumulation to occur. Staff is also recommending that the penalty for placing leaves or snow onto the public way be clearly defined. It is staff’s objective to make residents and businesses aware of these new code requirements prior to issuing any violations. Staff will provide notice of the new code requirements to a person or business violating the code prior to issuing a violation. However, continuous disregard of the code requirements by the same person or business will result in a notice of violation being issued, and having a clear penalty amount on the notice of violation will be beneficial in enforcing the code. Legislative History: Staff discussed the proposed code modifications at the City Council Meeting on February 18, 2019 Attachments: Ordinance 16-O-19 339 of 419 2/25/2019 4/10/2019 16-O-19 AN ORDINANCE Amending Portions of City Code Title 7, “Public Ways”, Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9 “Encumbrances, Encroachments and Obstructions” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-2-9, “Encumbrances, Encroachments and Obstructions”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-2-9. - ENCUMBRANCES, ENCROACHMENTS AND OBSTRUCTIONS. (A) Regulations. The public right-of-way in the City shall be kept free and clear at all times of all encumbrances, obstructions and encroachments, except as may be provided in this Chapter or by ordinance or resolution of the City Council which otherwise specially provided (see Section 13 of Chapter 3 of this Title). (B) Fourth Of July Parade Parkway Regulations. 1. Chairs and blankets only are permitted on the parkway on Central Street from the west side of Bent Park to Asbury Avenue each year no earlier than six o'clock (6:00) A.M. on July 1 for the sole purpose of viewing the July 4 parade. No such chairs and blankets are permitted at any time on the sidewalks and on areas where the pavement extends to the curb. Such chairs and blankets shall not encumber, obstruct, or encroach on crosswalks or handicapped access to the sidewalk. All such chairs and blankets must be removed no later than six o'clock (6:00) P.M. on the day of the parade. Any person placing such chairs or blankets on the parkway shall assume all responsibility for doing so and by placing such chairs or blankets on the parkway holds the City harmless for any and all consequences of such act. Such chairs and blankets placed on the parkway prior to six o'clock (6:00) A.M. on July 1 or remaining on the parkway after six o'clock (6:00) P.M. on the day of the parade will be removed by the City. The City is not responsible for loss of or damage to property placed on the parkway or removed from the parkway. 2. No tape, rope, stakes, or other similar material for the purpose of cordoning off or reserving any area in the parkway shall be permitted at any time. Such materials will be removed by the City. The City is not responsible for loss of or damage to property removed from the parkway. Any person placing such chairs 340 of 419 16-O-19 ~2~ and blankets on the parkway shall assume all responsibility for doing so and by placing such chairs and blankets on the parkway holds the City harmless for any and all consequences of such act. (C) Leaves. No person shall intentionally place leaves into the public right-of-way in the City. (D) Snow. No person shall intentionally move snow from private property onto the public right-of-way or any City property. No person shall place snow in the parkway to a height of thirty-six (36) inches or greater, within twenty-five (25) feet of an alley or street intersection. (CE) Penalty. Any person violating the terms of this Section or any person who permits the private or commercial person or entity to violate the terms of this Section shall be fined not less than one hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00) for the second offense in any one-year period, and five hundred dollars ($500.00) for the third and any subsequent offense in any one year period. nor more than five hundred dollars ($500.00) for any such offense. A separate offense shall be deemed committed each day during which a violation occurs or continues. SECTION 2: City Code Subsection 7-2-9-3, “Sidewalks to be Clear of Snow, Ice, Dirt and Weeds”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-2-9-3. - SIDEWALKS TO BE CLEAR OF SNOW, ICE, DIRT AND WEEDS. (A) Snow and Ice. Whenever there is a snowfall with an accumulation of four inches (4") or more within any twenty-four (24) hour span of time, every owner or occupant of a dwelling or other building, or proprietor or lessee of any enclosed lot or premises, shall clear a path at least thirty-six inches wide (36") on the sidewalks in front of or adjoining such house, building or premises of snow and ice. The path shall be created and cleared within twenty-four (24) hours of any when there is an accumulation of four- inches (4") or greater snowfall, and the path shall be maintained and clear of snow and ice. If the snow and ice is hardened and congealed such that removal is unduly burdensome or may damage the sidewalk, the sidewalk shall have sand, salt or similar deicing material spread upon its surface. The path shall be cleared and created to give access to abutting property and public ways. All landlords shall clear snow and ice from private sidewalks, walkways, stairs, driveways, parking spaces, parking lots, and similar areas on private property to permit access for tenants and invitees to such private property. If an owner, lessee, proprietor or occupant neglects or refuses to clear such snow and/or ice, the City may clear such snow and/or ice or authorize some person to do the same on behalf of the City. The City, in its sole discretion, may issue notices of violation 341 of 419 16-O-19 ~3~ to an owner, lessee, proprietor, or occupant for violations of this section If the City's agent clears snow and/or ice, a notice of lien of the cost and expense thereof incurred by the City shall be recorded by filing a lien in the office of the Cook County Recorder of Deeds. The notice of lien shall consist of a sworn statement setting out: 1. A description of the real estate sufficient for identification thereof; 2. The amount of money representing the cost and expense incurred or payable for the service; and 3. The date when the cost and expense was incurred by the City. Such notice shall be filed within sixty (60) days after the cost and expense is incurred. Upon payment of the cost and expense after the notice of lien was filed as provided herein, the lien shall be released by the City or person in whose name the lien was filed and the release shall be filed of record. Nothing in this section imposes upon the City a duty of care or create a cause of action against the City for personal injury or for damage to personal property due to natural accumulations of snow and ice. (B) Dirt and Weeds. Every owner, lessee, proprietor or occupant under this section shall keep sidewalks clear and free of all obstructions at all times, including but not limited to, dirt and weeds. (C) Off-Street Parking Areas. Every owner or occupant of any dwelling house or other residential building, or proprietor or lessee of any business, commercial or public premises within the City, shall clear the off-street parking spaces and access thereto for spaces required to be provided under zoning or other City codes for said premises of ice and snow within twenty-four (24) hours of any four-inch (4") or greater snowfall. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: Ordinance 16-O-19 shall be in full force and effect after its passage and approval. 342 of 419 16-O-19 ~4~ SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 343 of 419 For City Council meeting of May 13, 2019 Item A24 Ordinance 17-O-19: Amending Portions of City Code Title 8 “Health & Sanitation” For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of Collection Site; Collection Agent” Date: April 11, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 17-O-19 by which the City Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the Designation of Collection Site; Collection Agent. Language is being added to make it clear that property owners are responsible to clear snow and ice around trash receptacles so that the trash can be properly and safely collected. Livability Benefits: Built Environment: Enhance Public Spaces Background: Staff discussed the need to modify portions of the City Code related to snow and ice issues during the February 18, 2019 City Council meeting. At that time, City Council acknowledged the challenges and operational issues impacting trash collections when snow and ice is not cleared around trash receptacles. Summary: Last winter many businesses did not clear snow around their trash receptacles making it impossible for the trash to be collected. As a result there were numerous sites where trash was overflowing the receptacles causing a potential health issue. The proposed ordinance would make it clear that it is the property owner’s responsibility to clear snow and ice from and around the trash receptacles. Legislative History: Staff discussed the proposed code modifications at the City Council Meeting on February 18, 2019 Attachments: Ordinance 17-O-19 Memorandum 344 of 419 2/26/2019 4/10/2019 17-O-19 AN ORDINANCE Amending Portions of City Code Title 8, “Health and Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of Collection Site; Collection Agent” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 8-4-8, “Health and Sanitation”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-4-8. - DESIGNATION OF COLLECTION SITE; COLLECTION AGENT. (A) Every building, establishment, institution or premises shall contain a designated refuse collection site which meets the standards of convenience and health and safety published by the Director of Public Works or the City Manager or his/her designee(s) with the advice of the various City departments involved in ensuring public health and safety. This requirement shall be applicable to all construction sites and remodeling projects. (B) Each premises occupied or used as a multi-family residential unit, business, or commercial purpose shall designate one individual who shall at all times be responsible for all requirements under this Chapter. (C) Each property owner is responsible for the clearing of snow and ice from trash receptacles. All trash receptacles must be accessible for pick-up. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 345 of 419 17-O-19 ~2~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 17-O-19 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 346 of 419 For City Council meeting of May 13, 2019 Item A25 Ordinance 39-O-19: Special Assessment Procedures for Alley Improvements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Chris Venatta, P.E., Senior Project Manager Subject: Ordinance 39-O-19, Special Assessment Procedures for Alley Improvements Date: April 22, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 39-O-19 by which the City Council would amend Title 7, Chapter 15, Section 7 of the City Code related to the Special Assessment procedures for alley improvements. Livability Benefits: Built Environment: enhance public spaces Background: Staff discussed the Special Assessment procedure for alley improvements at the February 18, 2019 City Council meeting. At that time, City Council confirmed that the current procedure of sharing the cost between the City and abutting property owners would remain at a 50/50 split. Staff also discussed the potential of allowing property owners to pay 100% of the alley improvement. City Council directed staff to document a procedure for further consideration of this process. Summary: Ordinance 39-O-19 establishes a procedure in which residents may accelerate the timeline for the Special Assessment process by paying 100% of the construction costs. A supermajority of at least 80% of property owners must sign a petition in favor of the alley improvement to commence the process. This method will assess all property owners abutting the alley their share of 100% of construction costs. Once the petition is accepted by the Board of Local Improvements, the construction of the alley will be added to the following construction season. This work will be in addition to currently programmed capital improvements and will not replace any projects such as the standard 50/50 alley improvement or any CDBG alley improvement projects. Due to the public benefit associated with improved alleys and that the design, construction Memorandum 347 of 419 oversight, and legal work are performed by City staff, legal and engineering fees are proposed to be waived. Additionally, the current City Code allows residents to have the option to pay for a standard alley improvement or a porous pavement alternative which is typically 20% more expensive. Taking direction from the City’s Climate Action and Resilience Plan, Ordinance 39-O-19 will modify the City Code such that staff would make the recommendation based on engineering feasibility whether or not a porous alley shall be constructed. Any additional costs associated with the porous alley construction will be paid for by funds allocated for green infrastructure improvements in the Sewer Fund. Ordinance 39-O-12 also makes changes to the City Code to reflect processes already in place with the Board of Local Improvements. These changes include: updating titles of board members, setting the interest rate for Special Assessment processes, and establishing the legal and engineering fees. Legislative History: Ordinance 11-O-12 was enacted on April 10, 2012 establishing Title 7, Chapter 15, Section 7 of the City Code. Staff discussed the Special Assessment procedure for alley improvements at the February 18, 2019 City Council Meeting. Attachments: Ordinance 39-O-19 348 of 419 4/10/2019 39-O-19 AN ORDINANCE Amending Portions of City Code Title 7, “Public Ways”, Chapter 15 “Board of Local Improvements” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-15-1, “Establishment; Meetings”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-15-1. – ESTABLISHMENT; MEETINGS. The Board of Local Improvements will meet at such times as it may determine, or upon call of the President, and has the powers and duties granted to it by 65 ILCS 5/9- 2-1, et seq., as amended. The Board of Local Improvements consists of six (6) members. The Director of the Public Works Agency is the President of the Board of Local Improvements. The other members of the Board are: the Public Services Bureau Chief of Infrastructure Maintenance, the Sewer Supervisor, the Superintendent of Special Assessments, the City Engineer, and the City Clerk. SECTION 2: City Code Subsection 7-15-7, “Alley Paving Improvements”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-15-7. - ALLEY PAVING IMPROVEMENTS. (A) Impermeable alley. Alley Improvements: The owners of at least fifty-one percent (51%) of the property abutting any unimproved alley or portion thereof, may petition the City for construction of an impermeable concrete pavement alley and related storm 349 of 419 39-O-19 ~2~ sewer and drainage improvements for the alley thereon. This type of alley is automatically selected, unless the owners specifically request the installation of permeable pavement. Such petition shall be filed with the City Manager or his/her designee. When the Board of Local Improvements receives a petition to pave an alley within the City, the Board of Local Improvements will follow the special assessment procedure established in the Illinois Municipal Code, 65 ILCS 5/9-32-1/et seq. for the petition to pave the alley. If the impermeable alley paving improvement is confirmed by the Cook County Circuit Court in accordance with the state statue, the City will pay fifty percent (50%) of the project cost with the property owners paying the remaining fifty percent (50%) annually over a ten (10) year period. The project cost will be established by an estimate of cost issued by the City Engineer plus an additional four and one half percent (4.5%) of the total estimated cost for engineering services and an additional four and one half percent (4.5%) of the total estimate cost for legal services. The property owner may elect to pay his/her share of the project cost as a lump sum or annually over a ten (10) year period including interest. The interest will be no more than two percent (2%) above the ten (10) year United States Treasury note yield as determined by the City’s Chief Financial Officer or his/her designee on the first day of the calendar year for the year in which the assessment is approved at a public hearing. (B) Permeable alley: The owners of at least 51% of the property abutting any unimproved alley or portion thereof, may opt to petition the City for the construction of permeable pavement for the ally thereon (“Green Alley”). The Green Alley petition shall be filed with the City Manager or his/her designee. When the Board of Local Improvements will follow the special assessment procedure established in the Illinois Municipal Code, 65 ILCS 5/9-3-1/et seq. for the petition to pave the alley. If the Green Alley paving improvements is confirmed by the Cook County Circuit Court in accordance with the state statue, the City will pay fifty percent (50%) of the project cost with the property owners paying the remaining fifty percent (50%) annually over a 10-year period. (B) In locations where the soil type is conducive to green infrastructure the City may design and construct the alley with porous pavement. Any additional costs associated with the porous pavement will be paid for by the Sewer Fund allocated for green infrastructure. (C) The assessment cost attributable to each property owner is based on the unit cost method, unless a more equitable alternative method is appropriate and approved by the Board of Local Improvements and approved by a majority (at least 51%) of the property owners abutting the subject alley. Votes by the property owners shall be weighted by the value of the assessment cost attributable to their property. 350 of 419 39-O-19 ~3~ (D) The Board of Local Improvements may initiate alley paving improvement projects within the City. The acceptance of a petition by the Board of Local Improvements is also conditioned on the soil condition of the subject alley. (D) If the owners of at least eighty percent (80%) of the properties abutting any unimproved alley or portion thereof, petition the City with the intent to pay one hundred percent (100%) of the estimated cost of the alley construction, the petition will be accepted by the Board of Local Improvements and the construction of the alley will take place in the following construction season. This project will be in addition to the Alley Improvements as stated in paragraph A and will not replace any planned City projects. The cost per unit will not include engineering or legal fees when property owners are paying one hundred percent (100%) of the construction costs. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: Ordinance 39-O-19 shall be in full force and effect after its passage and approval. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 351 of 419 39-O-19 ~4~ Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 352 of 419 For City Council meeting of May 13, 2019 Item A26 Ordinance 43-O-19: Erosion and Sediment Controls for Construction Sites For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 43-O-19, Adding Regulations to the City Code to Address Erosion and Sediment Controls for Construction Sites Date: April 15, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 43-O-19 by which the City Council would add Chapter 23 “Erosion and Sediment Controls on Construction Sites” to Title 4 “Building Regulations”. Livability Benefits: Built Environment: Manage Water Resources Responsibly Background: The City has a Municipal Separate Storm Sewer Systems (MS4) permit from the Illinois Environmental Protection Agency. This permit requires that City to have a Stormwater Management Plan to protect water quality and reduce the discharge of pollutants from the stormwater sewer system. The permit is the local enforcement mechanism of the U.S. EPA’s National Pollutant Discharge Elimination System (NPDES) Phase II Rule. The plan outlines a program of best management practices for six areas, one of which is construction site stormwater runoff control. Summary: In 2010, staff crafted an Erosion and Sediment Control Policy for construction sites and required developers to adhere to the policy. The MS4 permit requires that the construction site stormwater runoff control be enforced by an ordinance, not a policy. Memorandum 353 of 419 As stated in the ordinance, the purposes of this chapter are to: • Reduce the frequency and severity of the discharge of pollutant laden combined storm water runoff into waterways; • Enhance and help protect the public health and safety; and • Be consistent with the Cook County storm water management plan. Attachments: Ordinance 43-O-19 354 of 419 4/15/2019 43-O-19 AN ORDINANCE Adding Regulations to the City Code to Address Erosion and Sediment Controls for Construction Sites BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Title 4, “Building Regulations” is amended to add a new Chapter 23 entitled “Erosion and Sediment Controls on Construction Sites” to the Evanston City Code of 2012, as amended, and the new Chapter shall read as follows: CHAPTER 23 – EROSION AND SEDIMENT ON CONSTRUCTION SITES 4-23-1. – PURPOSES. The purposes for this chapter are to: a)Reduce the frequency and severity of the discharge of pollutant laden combined storm water runoff into waterways; b)Enhance and help protect the public health and safety; and c) Be consistent with the Cook County storm water management plan, as approved and the latest revision thereof. 4-23-2. – OTHER AGENCY REQUIREMENTS. All work related to this chapter shall be done in accordance with all other federal, state, county or regional agencies having jurisdiction, including, but not limited to, the U.S. Army Corps of Engineers (“USACE”), U.S. Environmental Protection Agency (“USEPA”), Illinois Department of Natural Resources (“IDNR”), Illinois Environmental Protection Agency (“IEPA”), and Metropolitan Water Reclamation District of Greater Chicago (“MWRDGC”). 4-23-3. – EROSION AND SEDIMENT CONTROL REQUIREMENTS. 4-23-3-1. – DEVELOPMENTS REQUIRING EROSION AND SEDIMENT CONTROL. All new development sites within the City limits with site disturbance during construction shall provide the following erosion and sediment control best management practices (BMPs): 355 of 419 43-O-19 ~2~ a.Preconstruction photos of surrounding public right of way (streets, alleys, sidewalk, parkways, etc.); b.Stabilized construction entrance; c. Inlet protection filters; d.Silt fences; e.Sediment traps; f.Compaction control; and g.Good housekeeping. Projects disturbing over 5,000 square feet of a site will be required to submit control plans as described in the following. Additionally, sites larger than 1 acre may also be subject to regulation by Cook County. 4-23-4. – EROSION AND SEDIMENT CONTROL INITIAL SITE PLANNING. Erosion and sediment control planning shall be part of the initial site planning process. (A) In planning and development of the site, the applicant shall consider the sensitivity of existing soils to erosion and topographical features, such as steep slopes, which must be protected to reduce the amount of erosion and sediment which occurs. Where appropriate, existing vegetation shall be protected from disturbance during construction by fencing or other means. (B) For projects that involve phased construction, existing land cover for those areas not under current development shall be addressed. If existing land cover does not consist of appropriate dense vegetation, then these phases shall be planted temporarily to reduce erosion from idle land. (C) In planning the erosion and sediment control strategy, preference shall be given to reducing erosion rather than controlling sediment. In order to accomplish this, the plan must carefully consider the construction sequence of the phases so that the amount of land area exposed to erosive forces is minimized and allow for completing construction in a timely manner. 4-23-5. – DESIGN STANDARDS AND FEATURES. An erosion and sediment control plan for developments with site disturbance over 5,000 square feet must be submitted and approved prior to the issuance of the building permit. The plan must include the following features: (A) Standards and specifications for erosion and sediment control measures, which shall be in accordance with the Illinois Urban Manual (current edition) and other recognized best management practices (BMPs). (B) The runoff from disturbed areas shall not leave the site without first passing through sediment control measures or devices. This requirement shall apply to all phases of construction and shall include an ongoing process of implementation of measures and maintenance of those measures during both the construction season and any construction shutdown periods. 356 of 419 43-O-19 ~3~ (C) The condition of the construction site for winter shutdown shall be addressed early in the fall growing season so that slopes and other bare earth areas may be stabilized with temporary and /or permanent vegetative cover for proper erosion and sediment control. All open areas that are to remain idle throughout the winter shall receive temporary erosion control measures including temporary seeding, mulching and/or erosion control blanket prior to the end of the fall growing season. The areas to be worked beyond the end of the growing season must incorporate soil stabilization measures that do not rely on vegetative cover such as erosion control blanket and heavy mulching. (D) The perimeter sediment control measures shall be installed and functioning prior to soil disturbance. (E) The erosion and sediment control plan shall designate a series of practices which shall be implemented either at the direction of the applicant or the applicant’s representative onsite or at the direction of the Public Works Director, should an inspection of the site indicate a deficiency in soil and sediment erosion control measures. At a minimum, the following measures shall be established: a.Preconstruction photos of surrounding public right of way (streets, alleys, sidewalk, parkways, etc.); b.Stabilized construction entrance and truck washout areas; c. Sediment traps; d.Inlet protection filters; e.Silt fences; f.Compaction control; g.Temporary seeding ; h.Mulching; i.Erosion control blankets; and j.Dust control watering. (F) The permanent erosion control measures shall be initiated within seven days following the completion of soil disturbing activities. 4-23-6. – EROSION AND SEDIMENT CONTROL PLANS. Erosion and sediment control plans shall incorporate the following items: (A) Detailed construction phasing plan identifying erosion and sediment control measures to be in place for each phase. (B) Erosion and sediment control measures to be installed initially prior to stripping existing vegetation or mass grading. (C) Methods for conveying flows through the sire during construction. These methods must include the temporary and permanent stabilization measures to be used to reduce velocity and erosion from flow through the construction zone. 357 of 419 43-O-19 ~4~ (D) A maintenance schedule for each measure used. At a minimum, all erosion and sediment control measures onsite shall be inspected weekly or after a one-half inch or greater rainfall event. (E) Identification of sensitive areas and any areas that require buffers. 4-23-7. – PERMANENT STABILIZATION PLAN. Permanent stabilization measures shall be indicated on separate landscaping plans. 4-23-8. – CONSTRUCTION PHASE REQUIREMENTS. During construction, the following erosion and sediment control measures shall be undertaken: (A) If a stockpile is to remain in place for more than two (2) days, perimeter sediment controls shall be provided around the stock pile. The stockpile shall be covered with a tarp to prevent wind erosion. (B) Storm sewer inlets shall be protected with sediment trapping and/or filter control devices during construction. (C) Water pumped, or otherwise discharged, from the site during construction dewatering shall be filtered and a means provided to reduce erosion. (D) Graveled roads, access drives, parking areas of sufficient width and length and vehicle wash-down facilities shall be provided to prevent soil from being tracked onto public or private roadways or alleys. Any soil tracked onto a public or private roadway or alley shall be removed before the end of each workday or sooner as directed by the City. (E) All waste generated as a result of site development, including but not limited to, any building waste, concrete truck washout, chemicals, litter, sanitary waste, or any other waste shall be properly disposed of and shall be prevented from being transported off-site by either wind or water. 4-23-9. – CITY REVIEW AND INSPECTION. 4-23-9-1. – REVIEWS. The City shall review all elements of the erosion and sediment control plan that are submitted by the applicant for the proposed development. The City may meet with the applicant to discuss the proposed erosion and sediment control plan and/or prepare written review comments regarding the applicant’s submittal when the submittal has not satisfied all appropriate provisions of this chapter. The applicant shall respond to the City’s review comments and perform the necessary change s, then submit the revised documents for further review by the City. This process of submittals, review, and revisions shall continue until all provisions of this chapter are met to the satisfaction of the City. The applicant shall not receive a building permit for the proposed development until all provisions of this chapter are met. 358 of 419 43-O-19 ~5~ 4-23-9-2. – INSPECTION DURING CONSTRUCTION. The City may inspect the applicant’s erosion and sediment control measures during the construction to ascertain whether the applicant is implementing and maintaining the control measures in accordance with the approved plan. Any deficiencies shall be corrected by the applicant within three calendar days at his/her expense, to keep these measures functional as designed. 4-23-10. – ENFORCEMENT OF REGULATIONS. The Director of Public Works or his/her designee(s) shall have full police powers to issue complaints, citations, notices to appear, and summonses for the violation of any provision of this Chapter. SECTION 2: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 3: Ordinance 43-O-19 shall be in full force and effect after its passage and approval. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor 359 of 419 43-O-19 ~6~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 360 of 419 For City Council meeting of May 13, 2019 Item A27 Ordinance 33-O-19: Amending Portions of City Code Title 4, Chapter 20 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that Addresses the Frequency of Heavy Precipitation Events Date: April 11, 2019 Recommended Action: Staff recommends the adoption of proposed ordinance 33-O-19 by which the City Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a document published by the Illinois State Water Survey regarding the frequency distributions of heavy precipitation in Illinois. Livability Benefits: Built Environment: enhance public spaces Background: In 2017 the City Council adopted an ordinance establishing regulations for storm water control at developments. Some of the purposes of these regulations are to: reduce the damaging effects caused by the uncontrolled release of storm water runoff from developments; preserve the capacity and useful life of the city sewer system; and be consistent with the Cook County storm water management plan. Bulletin 70 defines the amount of rainfall that has the probability of occurring over different time periods. This quantity of storm water is used to determine the volume of storm water required to be detained at the development site. Summary: Due to climate change, the amount of rainfall that occurs within different time periods has changed from when Bulletin 70 was last updated in 1989. The Illinois State Water Survey updated Bulletin 70 in March 2019 with new rainfall information. Title 4, Chapter 20 “Storm Water Control” of the City Code defines Bulletin 70 in the definitions, and this definition needs to be updated to reference the current edition of Bulletin 70. Attachments: Ordinance 33-0-19 Memorandum 361 of 419 4/2/2019 33-O-19 AN ORDINANCE Amending a Definition within Title 4, Chapter 20 that Addresses the Frequency of Heavy Precipitation Events based on a Recent Illinois State Water Survey BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Subsection 4-20-1 of the Evanston City Code of 2012, as amended (the “City Code”), is hereby further amended to read as follows: 4-20-1. - DEFINITIONS. BULLETIN 70: A publication entitled “Frequency Distributions and Hydroclimatic Characteristics of Heavy Precipitation in Illinois,” by Floyd A. Huff and James R. Angel, as published by the Illinois State Water Survey, Champaign, Illinois, 1989 2019. The magnitudes of rainfall events having storm durations of twenty four (24) hours and frequencies from two (2) to one hundred (100) years are found in table 13 of said publication and are adopted by the city to be used by applicants for calculations necessary for compliance with this chapter. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 362 of 419 33-O-19 ~2~ SECTION 4: Ordinance 33-O-19 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 363 of 419 For City Council meeting of May 13, 2019 Item A28 Ordinance 38-O-19, Affordable Housing Fund and Demolition Tax Update For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Community Development Director Sarah Flax, Housing and Grants Manager Savannah Clement, Housing Policy and Planning Analyst Subject: Ordinance 38-O-19, Amending Title 4, Chapter 18, “Demolition Tax” Date: May 7, 2019 Recommended Action: The Housing and Homelessness Commission and staff recommend approval of Ordinance 38-O-19, amending Title 4, Chapter 18 of the City Code, to increase the Demolition Tax to further Affordable Housing efforts. The demolition tax for a single- family detached residential structure will increase to fifteen thousand dollars ($15,000.00) from ten thousand dollars ($10,000); and for any multi-family, single-family attached, or two-family residential structure, either fifteen thousand dollars ($15,000.00) or five thousand dollars ($5,000.00) for each unit in the structure, whichever amount is more. At the request of Alderman Wynne to include a method of automatically increasing the demolition tax amount on a regular basis, the Housing and Homelessness Commission and staff recommend using the Consumer Price Index. The following has been added to Section 4-18-3. –Tax imposed: “The demolition tax will be adjusted annually on January 1st based on the Consumer Price Index.” Livability Benefits: Built Environment: Support housing affordability; Equity & Empowerment: Ensure equitable access to community benefits, and support poverty prevention and alleviation. Summary: At its meeting on May 2, 2019, the Housing and Homelessness Commission discussed how to implement a regular increase/change to the demolition tax amount, as requested by Alderman Wynne when Ordinance 38-O-19 was introduced on April 29, 2019. The HHC voted unanimously to recommend using the annual percent change to the Consumer Price Index to adjust the demolition tax. The CPI is the most commonly used index used to adjust fixed costs based on the actual cost of goods and services. The City already uses the CPI to adjust the fees-in-lieu of onsite units in the Inclusionary Housing Ordinance. Regardless of the date that changes in the demolition tax is Memorandum 364 of 419 2 effective, the annual adjustment will be done as of January 1 each year, at the same time as the IHO fees-in-lieu. At its final meeting on September 12, 2018, the Inclusionary Housing Ordinance Subcommittee referred revisions to the City’s demolition tax to the Housing and Homelessness Commission (HHC). The Subcommittee asked the HHC to review the City’s current demolition tax and provide a recommendation for increases, and to assess the feasibility of developing a fee structure that takes into account the nature of any new construction on the lot. For example, when moderate size/price homes are torn down and replaced by luxury construction, the demolition tax could be higher. The Housing and Homelessness Commission discussed revisions to the demolition tax at its October, November, and January meetings. Commissioners examined how to structure the demolition tax so that it would allow the City to charge more in cases where a moderately priced home is torn down to build a much more expensive home. Commissioners researched what other municipalities are doing around this issue. The research did not yield any substantive results to use as a model. The HHC began evaluating whether to base a fee differential off of the square footage or appraised values of the homes being torn down and new homes built in place. After some discussion, it was decided that looking at the difference in square footage would not accurately capture the difference in prices of the homes. Therefore, Commissioners began to analyze how to use appraised home values. It was determined that using appraised home values to establish the demolition tax amount would be challenging for two reasons: 1) The demolition tax is typically paid when the existing structure is torn down; Commissioners discussed the possibility of having a flat demolition tax charged when the existing structure is torn down, and then charging an additional fee based on the increased value of the new structure once the property owner applies for building permits or certificate of occupancy. 2) In order to base the tax on property values, the City would have to get appraisals of the structure being torn down and the new structure. Appraisals cost from $300 to $400 for single- family homes, and $600 or more for multifamily buildings. The City receives demolition taxes from about five residential properties per year, and the administrative costs for a tax system based on property value differentials would likely outweigh the benefits. Consequently, the HHC proposes to keep the City’s current flat tax structure and raise the fees. At its meeting in February, the HHC unanimously voted in favor of recommending an increase to the demolition tax from $10,000 to $15,000 for single-family detached residential structures, and from $3,000 to $5,000 for multifamily units. Legislative History: The Housing and Homelessness Commission approved the increases to the demolition tax at its meeting on February 7, 2019. Attachment: 38-O-19 Affordable Housing Fund and Demolition Tax 365 of 419 4/8/2019 5/6/2018 38-O-19 AN ORDINANCE Increasing the Demolition Tax Contained in Title 4, Chapter 18 in Order to Further Affordable Housing Efforts BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Subsection 4-18-1 of the Evanston City Code of 2012, as amended (the “City Code”), is hereby further amended to read as follows: 4-18-3. - TAX IMPOSED. (A) Amount Of Tax. Any person granted a permit under this code for demolition of a residential structure shall pay an affordable housing demolition tax of: 1) ten fifteen thousand dollars ($1015,000.00) for the demolition of any single-family detached residential structure, or 2) for the demolition of any multi-family, single-family attached, or two-family residential structure, either ten fifteen thousand dollars ($10 15,000.00) or three five thousand dollars ($3 5,000.00) for each unit in the structure, whichever amount is more. The demolition tax will be adjusted annually on January 1st based on the Consumer Price Index. The tax imposed pursuant to this Subsection shall be in addition to the demolition permit fee established from time to time by the City Council and all other applicable fees and charges. Payment of the tax, unless deferred as provided in Section 4 of this Chapter, shall be due upon issuance of a demolition permit by the department, and is a condition to the validity of the permit. The City shall have a lien against the property which was the subject of the demolition permit until applicable tax obligations imposed by this Chapter are satisfied. The funds received by the City for the amount imposed pursuant to this Subsection shall be dedicated to achievement of the affordable housing goals and objectives as set forth in Section 1 of this Chapter. The demolition tax funds received pursuant to the tax imposed by this Chapter shall be deposited directly into the affordable housing fund. (B) Specific Applicability Rules. Notwithstanding the general requirement set forth in Subsection (A) of this Section, the tax shall not apply under the following circumstances. This Subsection, however, shall not affect an applicant's obligation to pay the demolition permit fee. 1. If the applicant and the City enter into an agreement for the provision of "affordable housing" as defined in Section 2 of this Chapter in conjunction with the demolition that would otherwise be the subject of Subsection (A) of this Section. Any such agreement shall require prior City Council approval and shall specifically set forth the applicability of this Subsection. 366 of 419 38-O-19 ~2~ 2. If the Director determines, pursuant to regulations enacted by the City Council, that the building or structure replacing the building or structure that is the subject of the demolition permit constitutes "affordable housing" as defined in Section 2 of this Chapter. 3. If the director Director or any other city City department head, or their respective designees, orders a demolition for any reason, including, but not limited to, nuisance, public safety, or fire hazard, this tax shall not apply, regardless of whether the demolition work is performed by a public or private entity. (C) General Applicability: Imposition of the tax provided for by subsection (A) of this section shall not apply to any demolition for which a perfected application for the demolition permit was on file with the city on or before the effective date hereof. 4-18-4. - TAX DEFERRAL OPTION. (A) A person who has been the record title holder or beneficiary of a land trust (collectively, "record title holder") and occupant of a residential structure for three (3) consecutive years, and who files or causes to be filed an application for a demolition permit for that structure, may opt for deferral of the tax, as provided in this Subsection 4-18-4(A) or (B). In the event the demolition permit is for a multi-unit structure, the person may only defer that portion of the demolition tax attributable to his/her own dwelling unit. The demolition permit fee must be paid at the time of application. The person shall make application for deferral of the tax to the Director on a form provided for that purpose and available from the Building Permit Desk. To qualify for the deferral, the person shall provide documentation to establish that all real estate taxes on the subject property have been paid in full as of the date of application for the permit; that any and all City liens and judgments recorded on t he subject property have been satisfied; and that the person has been the record title holder and occupant of the subject structure for three (3) consecutive years prior to the date of application for the permit. Documentation the Director may require to establish the person's qualification for the tax deferral option may include, but shall not be limited to, income tax records and proof of voter registration. If the Director determines that the person qualifies for the deferral option, he/she shall cause a lien to be recorded against the property with the Cook County Recorder in the amount of the tax to be deferred, to which shall be added the applicable recordation fee. Except as provided in Section 4-18-4(C), the lien shall not bear interest. The Director may, upon written request of the person, subordinate the lien to any mortgage the person may have or seek on the property. Among the factors the Director may consider in determining whether or not to grant the subordination request is whether the value of the property is adequate to ensure payment of the City's lien, and that all real estate taxes have been paid. (B) Deferral of the Tax in the case of Recycling/Reuse of Materials. Any applicant who applies for a demolition permit and seeks to defer the demolition tax by reason that the materials generated by the demolition of a structure will be recycled and/or reused, may apply for a deferral of the tax. Evidence of such recycling/reuse shall 367 of 419 38-O-19 ~3~ be furnished to the Director in writing, and the Director shall determine if the applicant qualifies for this deferral option. All requirements for the application for the deferral and the release of lien as provided for in this Section 4-18-4 of this chapter shall apply. (C) Deferral of the Tax in the case that the subject property is no longer a buildable parcel. Any applicant who applies for a demolition permit and seeks to defer the demolition tax by reason that the lot/parcel in question is no longer buildable under the City's ordinance may apply for a deferral of the tax. Evidence of such change in property characteristics must be furnished to the Director in writing and the Director shall determine if the applicant qualifies for this deferral option. All requirements for the application for the deferral and the release of lien as provided for in this Section 4-18-4 of this chapter shall apply. (D) C Release of lien. (1) A person who exercised the tax deferral option provided for in Section 4-18- 4(A), (B), or (C) and who has been the record title holder and occupant for three (3) consecutive years after issuance of a Final Certificate of Occupancy for the replacement structure may apply for release of the lien by making application therefor to the Director on a form provided for that purpose and available from the Building Permit Desk. Documentation the Director may require to establish the person's qualification for the release of lien may include, but shall not be limited to, income tax records and proof of voter registration for the years in question. If the Director determines that the person qualifies for the release, he/she shall provide the person with a recordable release of lien no later than thirty (30) days after he/she determines that the person qualifies for the release. (2) A person who exercised the tax deferral option provided for in Section 4-18- 4(A), (B) or (C) who sells the subject property prior to the expiration of the three (3)-consecutive-year period after issuance of the Final Certificate of Occupancy shall, as a condition to the City's release of the lien, pay the tax due, to which shall be added interest at the annualized Money Market Index rate published by the Government Finance Officers Association. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 368 of 419 38-O-19 ~4~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 38-O-19 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 369 of 419 For City Council meeting of May 13, 2019 Item A29 Ordinance 36-O-19, Negotiate the Sale of 1824 Emerson For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Community Development Director Michelle Masoncup, Corporation Counsel Sarah Flax, Housing and Grants Manager Subject: Ordinance 36-O-19 Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property at 1824 Emerson Street Date: April 15, 2019 Recommended Action: Staff recommends adoption of Ordinance 36-O-19 authorizing the City Manager to negotiate the sale of City-owned property at 1824 Emerson Street to Evanston Township High School (“ETHS”) in conformance with the terms of the Intergovernmental Agreement (“IGA”) between the City of Evanston and Evanston Township High School for the Geometry in Construction class. Funding Source: NA Livability Benefits: Built Environment: Support housing affordability, and provide compact and complete streets and neighborhoods; Equity & Empowerment: Ensure equitable access to community benefits, support quality human service programs, and support poverty prevention and alleviation. Summary: Ordinance 36-O-19 authorizes the City Manager to negotiate the sale of 1824 Emerson Street to ETHS. The property will be the site for the single family home constructed by ETHS according to the IGA. Ordinance 36-O-19 is necessary to follow the procedural requirements outlined for the sale of City real property per Section 1-17-4-2 of the City Code. Pending approval of 36-O-19 on May 13, Ordinance 37-O-19, authorizing the sale of the property to ETHS will be introduced on May 28 and for action on June 10. ETHS students and staff will construct a single family home in the Geometry In Construction program during the 2019-2020 school year that will be moved to 1824 Memorandum 370 of 419 Emerson Street in early summer 2020 where interior construction will be completed by licensed contractors. Community Partners for Affordable Housing (“CPAH”) will sell the home to an income eligible household per the IGA. Income eligible employees of Evanston Township High School and the City of Evanston will be prioritized for purchase of the property. Attachment: Ordinance 36-O-19 371 of 419 4/25/2019 36-O-19 AN ORDINANCE Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1824 Emerson Street WHEREAS, on February 11, 2019, the City acquired a residential property located at 1824 Emerson Street (the “Subject Property”) through foreclosure of a municipal lien; and WHEREAS, the Subject Property was acquired to be the future site of a residential home designed and constructed by high school students through the course “Geometry in Construction” at the Evanston Township High School; and WHEREAS, in conformance with the Intergovernmental Agreement between the City of Evanston and the Evanston Township High School District No. 202 regarding the Affordable Housing Agreement, dated June 26, 2018, which establishes the City’s role in the program to identify and acquire the lots to be used for affordable housing; and WHEREAS, the City Council finds the best interests of the City are served by selling this property to ETHS and providing safe and affordable housing in the City of Evanston and providing opportunities for ETHS students to learn hands-on skills; and NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: the City Manager is hereby authorized and directed to negotiate the sale of the City’s interests in the Subject Property. 372 of 419 36-O-19 ~2~ SECTION 2: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Aldermen is required to accept the recommendation of the City Manager on the negotiation authorized herein. The City reserves the right to reject any and all negotiations. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Ayes: ______________ Nays: ______________ Introduced:_________________, 2019 Adopted:___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 373 of 419 36-O-19 ~3~ EXHIBIT A LEGAL DESCRIPTION THE EAST 16 AND 2/3 FEET OF LOT 1 AND THE WEST 16 AND 2/3 FEET OF LOT 2 IN BLOCK 2 IN MERILL LADD’S SECOND ADDITION TO EVANSTON IN THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. COMMON ADDRESS: 1824 Emerson St., Evanston, IL 60201 PERMANENT INDEX NUMBERS: 10-13-214-002-0000 374 of 419 For City Council meeting of May 13, 2019 Item A30 Ordinance 31-O-19, City Code Section 10-11-12 Parking Meter Zones For Action To: Honorable Mayor and Members of the City Council From: Erika Storlie, Assistant City Manager/Administrative Services Director Jill Velan, Parking Division Manager Subject: Ordinance 31-O-19, Amending Various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” Date: April 26, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 31-0-19, amending various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” changing the maximum time allowed at meters and surface lots by location. These changes will allow for four-hour limits on on-street parking in certain areas after 5pm and four-hour maximum parking all day in select surface parking lots. Funding Source: Revenue 505.19.7005.53250 - Parking Meter Revenue Livability Benefit: Innovation & Process: Support Local Government Best Practices and Processes Summary: Over the last several months the Transportation/Parking Committee has been discussing the diverse parking needs of several business districts outside of downtown Evanston. These districts do not have access to a City parking garage, but still have a need for long-term customer and employee parking. In response to the needs of the business owners staff is proposing the following changes. Ordinance 31-O-19 will allow for hourly surface parking lots to be increased to a four hour limit. Secondary meter streets (at least one block off the storefront area) will be changed from two hour to four hour parking with some locations being recommended for long-term parking. Memorandum 375 of 419 Additionally, the areas outside of downtown that are currently two hour on-street parking areas, will now allow for four-hour parking after 5:00 pm. Once adopted, this change will be implemented immediately on the ParkEvanston App and the Pay Stations. In areas where the deteriorating single space meters have not yet been replaced staff is uncertain as to whether or not the vendor can successfully implement this change. In these locations, parkers will be able to pay for four hours by returning to the meters to pay after the initial 2 hours have elapsed or parkers paying via the app will have the ability to pay for the full 4 hours upfront. Once the meters are replaced in the future these bugs will be rectified. Ordinance 31-O-19 is aimed at providing several parking options in Evanston’s business areas. Each area is unique and has a variety of different parking needs. Staff will continue to monitor these areas and bring an update to the City Council in the next 120 to 180 days. Background: Recently the City replaced approximately 800 failing single space parking meters with 80 pay stations. These new pay stations use a pay by plate technology, allowing the parker to enter their license plate number in lieu of a space number. The City had previously been piloting the pay by plate machines on the 1500-1700 blocks of Sherman Avenue since November 2017. The new technology has more flexibility in programming which includes a no repark feature which was set in accordance with the City Code restrictions of a two hour parking limit per block. Each block has a unique zone number allowing a vehicle to be parked on a block for up to two hours in each zone (block). Since the deployment of the pay stations it has come to Staff’s attention that there are several areas where the previous parking meters were being utilized outside the limits of the City Code. Because of this several business owners have raised concerns with the City about the need for increased time limits in some metered areas. Attachments: Ordinance 31-0-19 376 of 419 3/28/2019 4/26/2019 31-O-19 AN ORDINANCE Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 10-11-12(A), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Two (2) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (A): PARKING METER ZONES Street Name Side Of Street Block Or Blocks Benson Avenue East Both Church Street to University Place Clark Street Chicago Avenue Both Grove Street to Church Street Church Street North Hinman Chicago Avenue to Oak Street South Elmwood Avenue to Oak Street South Benson Avenue to Maple Avenue Clark Street Both Orrington Sherman Avenue to Benson Avenue Benson to Maple Avenue Davis Street Both Hinman Avenue to Maple Avenue Both Maple Avenue to Ridge Avenue* Elgin Road Both Orrington Avenue to Benson Avenue Elmwood Avenue East Grove Street to Davis Street 377 of 419 31-O-19 ~2~ Grove Street Both Chicago Avenue to MapleElmwood Avenue Both Chicago Elmwood Avenue to Maple Avenue* Hinman Avenue West Davis Street to first alley south* Lake Street North Sherman Avenue to first west alley* Maple Avenue Both Grove Street to Church Street* Oak Avenue East Davis Street to Church Street* West Davis Street to alley north* Orrington West Davis Street to Church Street East Church Street to Clark Street Sherman Avenue Both Lake Street to Davis Street East Davis Street to Church Street Greenwood Street to Lake Street* Both Church Street to University Place University Place South East Railroad to Maple Avenue *Meters become 4hr limit from 5-9pm SECTION 2: City Code Section 10-11-12(B), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (B) Two (2) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (B): Benson Avenue Both Clark Street to University Place Central Street South First 3 spaces East of Ewing Chicago Avenue** BothWes t Church Street to Clark Street Sheridan Rd 378 of 419 31-O-19 ~3~ Chicago Avenue West From Hamilton,first 5 spaces North Church Street North Chicago Avenue to Hinman Avenue Clark Street Both Chicago AvenueSherman Avenue to Orrington Avenue Custer Street West Main Street to Washington Street Elmwood Avenue East Grove Street to Davis Street Dempster North Elmwood Avenue to first alley West of Elmwood Avenue Sherman Ave EastWes t Greenwood Street to Lake Street Dempster Street to first driveway South of Dempster Street Washington Street Both Chicago Avenue to Custer Street **Overnight Parking Permitted SECTION 3: City Code Section 10-11-12(C), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Two (2) hour maximum parking limit at rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays: SCHEDULE XII (C): PARKING METER ZONES Street Name Side Of Street Block Or Blocks Broadway East Central Street to Chancellor Central Street Both Eastwood Avenue to Broadway Avenue Ewing to Central Park North Green Bay Road to Stewart Avenue South Green Bay Road to Hartrey Avenue Chicago Avenue East Keeney Street toFrom Kedzie Street South to 705 Chicago Avenue Both Kedzie Street to Greenleaf 379 of 419 31-O-19 ~4~ Both Hamilton Street to Greenwood Street Dempster Street BothSout h HinmanSherman Avenue to Elmwood Avenue North Sherman Ave to First alley east of Elmwood Both Hinman Avenue to Sherman Avenue Howard Street North Clyde Avenue to Ridge Avenue Kedzie Both Chicago Street to Alley East Lake Street North Sherman Avenue to first west alley Maple Avenue Both Grove Street to Church Oak Avenue East Davis Street to Church Street West Davis Street to alley north Orrington West Davis Street to Church Street East Church Street to Clark Street Sherman Avenue Both Lake Street to Davis Street East Davis Street to Church Street Both Church Street to University Place University Place South East Railroad to Maple Avenue Meters become 4hr limit from 5-9pm SECTION 4: City Code Section 10-11-12(D), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (D) Twenty (20) minutes at fifty cents ($.50) fifty cents ($.50), effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50): SCHEDULE XII (D): Street Name Side Of Street Block Or Blocks Benson Avenue East 1721 Benson Avenue 380 of 419 31-O-19 ~5~ Central South First 2 spaces East of Hartrey Chicago Avenue West Grove Street to Davis Street East Davis Street to Church Street Dempster Street North Elmwood to first alley East of Elmwood Grove North Sherman to first alley East of Sherman Maple Avenue East Davis Street to Church Street Sherman Avenue East 1603 Sherman Avenue East 1551-55 Sherman Avenue SECTION 5: City Code Section 10-11-12(F), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (F) Twenty (20) minutes at fifty cents ($.50) fifty cents ($.50), effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be Fifteen (15) minutes at fifty cents ($.50)Twelve (12) hour maxium parking limit at rate of fifty cents ($0.50) per hour: SCHEDULE XII (F): Street Name Side Of Street Block Or Blocks Chicago Avenue East From Keeney North to 635 Chicago Avenue Clark Street South Ridge Avenue to Oak Elgin Road Both Orrington Avenue to Benson Avenue Oak Avenue West Church Street to alley south Oak Avenue Both Church Street north to the dead end Washington Street Both Chicago Avenue to Custer 381 of 419 31-O-19 ~6~ SECTION 6: Schedule XII, “Parking Meter Zones,” of Section 10-11- 12(H), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: SCHEDULE XII (H): Parking lot #3, 1700 block, Chicago Avenue: 71 meters 1. $1.50 per hour effective March 1,2019 through December 31, 2019 2. $2.00 per hour effective January 1, 2020 Maximum limit, 24 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Overnight Parking Permitted Parking lot #4, 2101-2121 Central Street: 47 meters 1. $1.50 per hour effective March 1,2019 through December 31, 2019 2. $2.00 per hour effective January 1, 2020 Maximum limit, 154 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Parking lot #14, lower level of Best Western—1501 Sherman Avenue: 2835 meters $1.50 per hour effective March 1,2019 through December 31, 2019 $2.00 per hour effective January 1, 2020 Maximum limit, 24 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays 10295 meters 1. $1.50 per hour effective March 1,2019 through December 31, 2019 2. $2.00 per hour effective January 1, 2020 Maximum limit, 24 hours 5:00 p.m. to 9:00 p.m. Parking lot #15, behind 716 Main Street: 382 of 419 31-O-19 ~7~ 29 meters 1. $1.50 per hour effective March 1,2019 through December 31, 2019 2. $2.00 per hour effective January 1, 2020 $0.50 per hour Maximum limit, 212 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Parking lot #19 1700/1800 Benson Avenue (69 meters) 69 meters $1.00 per hour Maximum limit, 2 hour 8:00 to 9:00 p.m. Parking lot #24, 727 Main Street: 30 meters 1. $1.50 per hour effective March 1,2019 through December 31, 2019 2. $2.00 per hour effective January 1, 2020 Maximum limit 24 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Parking lot #27, 1621 Oak Avenue: 34 meters 1. $1.50 per hour effective March 1,2019 through December 31, 2019 2. $2.00 per hour effective January 1, 2020 Maximum limit, 24 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Overnight Parking Permitted Parking lot #60, 1234 Chicago Avenue: 20 meters 1. $1.50 per hour effective March 1,2019 through December 31, 2019 2. $2.00 per hour effective January 1, 2020 Maximum limit, 24 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays 383 of 419 31-O-19 ~8~ SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: This Ordinance 31-O-19 shall be in full force and effect on June 1, 2019, after its passage, approval, and publication in the manner provided by law. SECTION 10: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 384 of 419 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, May 13, 2019 6:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF APRIL 22, 2019 III. ITEMS FOR CONSIDERATION (P1) Ordinance 45-O-19, Granting a Special Use Permit for a Banquet Hall Facility Located at 619 Howard Street in the B3 Business District The Zoning Board of Appeals and City staff recommend adoption of Ordinance 45-O-19 granting special use approval for a Banquet Hall, Palmhouse Productions, at 619 Howard St. in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Introduction IV. ITEMS FOR DISCUSSION (PD1) Code Amendments to Allow for the Creation of Permanent Sidewalk Cafes and Service of Liquor at Type 2 Restaurants Staff seeks direction on code amendments to allow for the installation of permanent sidewalk café infrastructure (inclusive and not limited to installation of permanent fencing, umbrella and other coverings, exterior heating elements, and other fixtures permanently affixed to the sidewalk). Staff also seeks direction on code amendments to the liquor code to permit service of liquor on sidewalk cafes for establishments that are considered Type 2 restaurant establishments. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 385 of 419 Planning & Development Committee Meeting Minutes of April 22, 2019 6:45 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, R. Rue Simmons, E. Revelle, D. Wilson, M. Wynne STAFF PRESENT: M. Masoncup, J. Leonard, S. Mangum OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Revelle I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR A quorum being present, Ald. Revelle called the meeting to order at 6:54 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF APRIL 8, 2019 Ald. Rue Simmons moved to approve the minutes of the April 8, 2019 meeting, seconded by Ald. Wilson. The committee voted unanimously 7- 0, to approve the April 8, 2019 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Ave. The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for major zoning relief for the following: 42.5% building lot coverage where a maximum 30% is allowed; 3’ south interior side yard setback where 5’ is required for the principal structure; and 3.5’ street side yard setback where 15’ is required for the principal structure, 8.5’ street side yard setback where 15’ is required for a deck, a 10’ street side yard setback where 15’ is required for a detached garage, and a 1’ street side yard setback where 15’ is required for open parking. The Zoning Board of Appeals determined the proposal does not meet all Standards for Major Variation, specifically that the proposal would result in a substantial adverse impact on the use, enjoyment or property values of adjoining properties, and that the requested variations are not the least deviation from the applicable regulations among the feasible options identified. The applicant submitted revised plans on February 10, 2019 that meets staff’s recommendation by reducing the bulk to a 1.5 story house and reducing the building lot coverage by removing an open parking space, which creates a variation for providing less than two required parking spaces. 386 of 419 For Introduction Richard Horsting, spoke in opposition to the variance requests for reasons including potential structural issues, water runoff, grading, sewer, flood control, building coverage, parkway trees, and public safety. Joseph Paradi, spoke in opposition focusing on revised proposal with deeper basement, believing ZBA should review revisions, and noting the ordinance written for previous proposal. Scott Kirkpatrick, spoke in opposition stating ZBA has recommended against previously and should review new proposal. Jim Janecek, neighbor of previous development by the applicant in the 9th Ward spoke about issues with sump pump overflow and similar concerns with the proposed development. Jeff Clark, noted a basement was not present at another house and shared similar concerns to neighbors. Kathy Miller, spoke in opposition noting ZBA recommendation and stating that nonconforming lots should not be built upon. Rob Koons, spoke in opposition noting concerns with safety at the end of the alley. Kim Newman, expressed concerns with lack of parking and construction logistics. Mark Newman, spoke in opposition, noting water table is only 8-9 inches below grade and the lack of parking on narrow street while agreeing with concerns of neighbors. Ann Herder, spoke in agreement with opposition. Colleen Barkley, spoke in opposition with concerns over safety of alley, potential loss or damage to trees, and flooding issues. Charles Darwall, spoke in opposition noting the number of neighbors in opposition. Bill Seyle, noted neighbors will live with consequences, not the developer, and believes the facts do not warrant approval per ZBA recommendation. Troy Dentzer, spoke in opposition agreeing with neighbors that house is too large for lot size. 387 of 419 Nancy Crace, stated that if a house is built it should fit the lot and neighborhood. Ald. Suffredin hopes committee will vote against the proposal. Bill James, noted the staff report covered facts and made recommendations of roof design and parking. He feels aggrieved by fairness at ZBA meetings based on neighbor pressure, noting DAPR recommended approval and staff represented as a buildable legal lot. A rational decision process is based on standards within zoning ordinance. Heritage trees are not defined in City ordinance or a reason for denial. Drainage is not an issue and the garage would not pose a safety issue. In response to Ald. Wilson, Mr. James did not have a sales price but believes $225-$250 per square foot is fair and would hope for $200 per square foot. It is difficult to estimate but possibly $400,00 -$500,000. Ald. Wilson spent time with issue, noting the City has moved toward allowances for substandard developments for affordable houses. Ald. Rainey noted affordable housing is not affordable without a subsidy. Mr. James noted that he purchased the lot in 2016 for $75,000. Director Leonard noted that staff would have stated buildable but variances needed. In response to Ald. Fiske, Planning and Zoning Manager Mangum could not speculate why area was zoned R1, but stated the Zoning Ordinance allows nonconforming lots to be built upon as long as the development complies with requirements. City Attorney Masoncupp referred to standards for variations. Staff is correct in stating lot is buildable, but variances are part of the process. Mr. James believes the lot is buildable similar to existing nonconforming lots. Ald. Revelle noted many substandard lots and many houses developed with 3’ interior setbacks and similar street side yard setbacks. Proposed house is smaller than previously proposed house, but would want to know that the sump pump issue could be resolved. Smaller lots allows for lower cost housing. 388 of 419 Ald. Wynne, believes neighbors have legitimate concerns with interior side setback and stormwater with water table. Should look at different standards for smaller lots or deem to be unbuildable. Ald. Rue Simmons stated she is not in support. In response to Ald. Fiske, Director Leonard stated proposal did not return to DAPR following changes after first P&D meeting. Ald. Rainey thought new house was a better design. Ald. Wilson cautioned that neighbors might end up with a more creative solution such as multiple smaller homes. In response to Ald. Wilson, Public Works Director Dave Stonebeck noted that when basements are below water table issues are caused with sump pump running continuously. Mr. James referenced 544 Wesley that had issue with water table, but it is highly localized and not known until excavated. In response to Ald. Fiske, Director Stonebeck explained that Kendall Place was allowed to use relief sewer as a unique case. Ald. Rainey noted water table issue is throughout City and is not a common problem. Ald. Suffredin believes house too big for lot and should be rejected for this reason. Ald. Rainey moved to Introduce Ordinance 112-O-18, seconded by Ald. Wilson. The Committee voted 1-6 on the motion to Introduce the item. The item was not Introduced. (P2) Ordinance 32-O-19, Granting a Special Use and Zoning Relief for an Automobile Service Station and Convenience Store at 140 Chicago Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 32-O-19 granting special use approval and major zoning relief to reconstruct an Automobile Service Station, Mobile, a Convenience Store, and for a 21’ two-way drive aisle where 24’ is required, at 140 Chicago Ave in the C1 Commercial District. The applicant has complied with all zoning requirements and meets all of the standards for a special use and variation for this district. Alderman Rainey request suspension of the rules for Introduction and Action at the April 22, 2019 City Council meeting. For Introduction and Action 389 of 419 Ald. Rainey stated that neighbors were in support. Ald. Wynne moved for suspension of the rules to Introduce and Approve Ordinance 32-O-19, seconded by Ald. Rainey. The Committee voted 7-0 to Introduce and Approve the item. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS Director Leonard stated that a reminder email would be sent to complete a survey regarding public benefits for planned developments. VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Wynne. The meeting adjourned at 8:16 p.m. Respectfully submitted, Scott Mangum Planning and Zoning Manager 390 of 419 For City Council meeting of May 13, 2019 Item P1 Ordinance 45-O-19 Application for a Special Use for Banquet Hall at 619 Howard St. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 45-O-19, Granting a Special Use for a Banquet Hall at 619 Howard St. Date: May 6, 2019 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 45-O-19 granting special use approval for a Banquet Hall, Palmhouse Productions, at 619 Howard St. in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Livability Benefits Economy & Jobs: Retain and expand local businesses Education, Arts & Community: Support social and cultural diversity Summary 619 Howard St. is the old Sherwin Williams store located on the northeast corner of Howard. St. and Callan Ave. in the B3 Business District. The property owner seeks to run a Banquet Hall, Palmhouse Productions, in conjunction with the operators of Peckish Pig restaurant next door. The building features approximately 10,000 sq. ft. of space and is proposed with a configuration for a “small room” that accommodates 151 occupants (per the building code requirement for a banquet hall facility with table seating) and a “big room” that accommodates 312 occupants. The building will also feature bathrooms and a commercial kitchen space for catering. The total seated occupancy of the building is 470. The building will be used as a venue space for larger sized weddings, fundraisers, bar/bat mitzvahs, and gala dinners. Peckish Pig currently hosts similar events at 623 Howard St. and has hosted over 70 events in the last 5 years but prefers to host such Memorandum 391 of 419 events at 619 Howard so that the restaurant can remain open for public use during those times. The facility will operate from 8am – 11pm Sunday through Thursday, and from 9am – midnight Friday and Saturday. The facility will not be occupied or utilized during all of these hours. 10-15 events per month are anticipated for the first year of operation. Larger events will likely occur on weekend evenings. Catering will be provided by Peckish Pig or in-house via the commercial kitchen. Caterers will shuttle their staff in for drop off during scheduled delivery hours to ensure the parking lot remains available for patron use. Palmhouse plans to obtain a liquor license. The Banquet Hall will employ 2-3 full time employees and 4 part-time employees, half of which are current Peckish Pig employees. Employees will receive a public transportation allowance to encourage public transit instead of vehicular traffic and parking. The property features 21 parking spaces (including one ADA space) and one delivery space. The applicant is currently in negotiation to secure 20 off-site parking spaces leased from 525 Howard St. to be utilized by shuttles or valet service when needed. 525 Howard St. is occupied by an optometry business that is closed during evening hours. Additionally, the applicant has reached an agreement to use up to 400 parking spaces in the Gateway Parking Garage at 7474 N Rogers Ave., which is the large parking garage that serves the Howard St. CTA station and L.A. Fitness development. There is a pedestrian exit from the parking garage to Howard St. The applicant believes it is a 6- 10 minute walk from the pedestrian exit to the Banquet Hall space, which is approximately a quarter mile to the west. A shuttle will also be provided by Palmhouse if necessary. The applicant believes valet and shuttle service are not needed for events with less than 40 patrons since the onsite parking lot features 21 parking spaces. Off- site parking should be required for events with 41-100 patrons, and the large parking garage, and valet or shuttle service to the large parking garage should be required for events over 100 patrons. A shuttle service will be utilized when this occurs. The building will be renovated into a “modern industrial” event space. The existing storefront windows will be replaced with double paned windows to reduce sound pollution and provide privacy for events. The bowstring trusses in the ceiling will be exposed and the roof will be replaced with additional insulation and sound attenuation. The applicant will consult with acoustical professionals to ensure noise does not exceed 60 decibels at the residential property lines across the alley. The facility will operate within the guidelines of the noise ordinance, which states no amplified sound will be played before 7am, after 10pm Sunday – Thursday, and after 11pm Friday – Saturday. Events that have occurred at Peckish Pig operate within these parameters with no known noise complaints from the nearby residential neighborhood. Deliveries and garbage pickup will occur via the alley. 392 of 419 Proposed Floor Plan: The Banquet Hall will also be used for live music events without table seating and with higher occupancy, such as music concerts. Similar events that may not fit the zoning definition of Banquet Hall are allowed as accessory uses since they will not occur on a daily or weekly basis, or as often as the principal Banquet Hall use. If the business operations change to where these other events occur regularly, or if verified complaints are received by staff, then the business may be required to apply for a text amendment and special use permit for a Performance Entertainment Venue. City staff is not aware of any objections to the proposal, and has not received any complaints about similar events held at Peckish Pig in the last five years. Comprehensive Plan Some objectives from the Evanston Comprehensive General Plan that apply to this application include: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed Banquet Hall will provide a needed service to the community while adaptively reusing an existing long-time vacant structure. 393 of 419 Legislative History April 16, 2019: The ZBA unanimously recommended approval of the special use for a Banquet Hall with the following conditions: 1. Events that occur within the parking lot require DAPR approval. 2. The applicant shall provide written proof of off-site parking agreement for large events. 3. Valet service and the use of 525 Howard parking lot are required for events with 41-100 patrons and shuttle service is required for events with over 100 patrons. 4. Hours of operation shall not exceed 8am-11pm during the week and 9am- midnight on Fridays and Saturdays. 5. No employee parking on the street. 6. Substantial compliance with the documents and testimony on record including sound attenuating measures. Attachments Proposed Ordinance 45-O-19 ZBA Findings April 16, 2019 ZBA Draft Meeting Minutes ZBA Packet – April 16, 2019 394 of 419 4/23/2019 45-O-19 AN ORDINANCE Granting a Special Use Permit for a Banquet Hall Facility Located at 619 Howard Street in the B3 Business District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on April 16, 2019, pursuant to proper notice, to consider case no. 19ZMJV-0021, an application filed by Thomas Ahleman (the “Applicant”), architect for the owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 619 Howard Street (the “Subject Property”) and located in the B3 Business District, for a Special Use Permit to establish, pursuant to Subsection 6-9-4-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Banquet Hall Facility, on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Banquet Hall Facility met the standards for Special Uses in Section 6-3-5-10 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of May 13, 2019, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 19ZMJV-0021; and WHEREAS, at its meeting of May 28, 2019, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, 395 of 419 45-O-19 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Medical Office on the Subject Property as applied for in case no. 19ZMJV-0021. SECTION 3: Pursuant to Subsection 6-9-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Parking Lot Events: In addition to all other city requirements to host outdoor events in Evanston, all events held in the Banquet Hall facility parking lot must also receive approval from the Design and Project Review Committee. C. Hours of Operation: The Applicants shall operate the Banquet Hall Facility, only between the hours of 8:00 a.m. to 11:00 p.m. on any given Sunday through Thursday, and 9:00 a.m. to 12:00 a.m. on any given Friday or Saturday. D. Customer Parking: The Banquet Hall Facility must utilize off-site parking and a valet service for events where the expected attendance is between forty -one (41) and one hundred (100) patrons. A shuttle service to off-site parking is required for events where the expected attendance is over one hundred (100) patrons. E. Employee Parking: The Applicant or its Employees shall not park on the streets near the Subject Property. F. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 396 of 419 45-O-19 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 397 of 419 45-O-19 ~4~ EXHIBIT A LEGAL DESCRIPTION LOTS 1-5 IN BLOCK 2 IN NILES HOWARD TERMINAL ADDITION, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412 1/2 FEET) OF THAT PART OF THE NORTHEAST QUARTER OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT-OF- WAY OF THE CHICAGO AND NORTHWESTERN RAILROAD, IN COOK COUNTY, ILLINOIS. PINS: 11-30-210-016-0000 11-30-210-017-0000 11-30-210-018-0000 11-30-210-019-0000 11-30-210-020-0000 COMMONLY KNOWN AS: 619 Howard Street, Evanston, Illinois. 398 of 419 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on April 16, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 19ZMJV-0021 Address or Location: 619 Howard St. Applicant: Thomas Ahleman, Architect Proposed Special Use: Banquet Hall, Palmhouse Productions 399 of 419 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Events that occur within the parking lot require DAPR approval. 2. The applicant shall provide written proof of off-site parking agreement for large events. 3. Valet service and the use of 525 Howard parking lot are required for events with 41- 100 patrons and shuttle service is required for events with over 100 patrons. 4. Hours of operation shall not exceed 8am-11pm during the week and 9am-midnight on Fridays and Saturdays. 5. No employee parking on the street. 6. Substantial compliance with the documents and testimony on record including sound attenuating measures. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ 400 of 419 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 ___X___ Violetta Cullen __X__ ____ _______ Lisa Dziekan _____ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 401 of 419 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, April 16, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Myrna Arevalo, Scott Gingold, Kiril Mirintchev, Violetta Cullen, Mary McAuley Members Absent: Lisa Dziekan Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 p.m. Minutes Ms. Cullen motioned to approve the meeting minutes of March 19, 2019, which were seconded by Mr. Gingold and approved 5-0 with one abstention. Old Business New Business 619 Howard St. 19ZMJV-0021 Thomas Ahleman, architect, applies for a Special Use permit for a Banquet Hall Facility in the B3 Business District (Zoning Code Section 6-9-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Thomas Ahleman, architect, and Mohamed Eldibany, property owner, explained the proposal: ● The facility will primarily function as a Banquet Hall for weddings, corporate functions, fundraisers, art exhibits, concerts, etc. ● Seated events will be for 470 people at the most. Ms. McAuley asked if standing room only events will be for 1,000 people as mentioned in the documents, and the applicant explained the capacity is based on the building code, but events will not have that many people. The applicants continued: ● The exterior or the building will be modified to reduce noise as requested by DAPR. ● There are over 400 parking spaces in the Gateway parking garage nearby. ● Mostly evening hours of operation are anticipated, but full hours will range from 8am -11pm weekdays and 9am – midnight on weekends (with cleanup by 12:30am). 402 of 419 Page 2 of 3 Zoning Board of Appeals ● Deliveries will occur within the parking lot most of the time, but may occasionally occur via the alley. ● Unsure of how many large events will be held, but most will be smaller events. ● Some storefront windows will remain, but others will be replaced with smaller energy efficient windows. ● Peckish Pig will manage the events and will often times cater the events. Mr. Gingold asked if the applicant agrees to the conditions listed in the staff memo, including the use of off-site parking and valet, and the applicant agreed. Ryan Kettlecamp, 1126 Brummel St., stated his family supports the project and is happy to see this project move forward and do good things for the neighborhood just like Peckish Pig and the theater. Matt Rodgers, 133 Clyde Ave., stated this is a greatly needed use in Evanston, and that he previously had trouble finding event space for over 200 people. There are lots of non-profit Evanston-based groups that regularly host events in Chicago because there are no options in Evanston. The event space will not impact neighborhood parking. There is nearby public transportation, and many people will use Uber. The building has been vacant for a long time. The existing storefront is in poor condition so it is better to replace the facade as proposed by the applicant. If a delivery truck is in the alley, other vehicles will not be blocked in because they can exit in the other direction down the alley. Chair Berns asked how valet or Uber drop offs will be handled, and the applicant explained shuttle drop offs will occur within the parking lot, not on the street. The applicant explained the facility will have a full commercial kitchen that can be used for cooking or for warming. A liquor license will be obtained. Deliberation: Mr. Gingold commended the summary stated by Matt Rodgers and agreed the proposal will help continue to revitalize Howard St. ZBA Members agreed. Mr. Mirintchev suggested the site plan be slightly modified to have more than one drop- off space, and suggested an awning be added near the parking area heading to the street for when there is inclement weather. Standards: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes 403 of 419 Page 3 of 3 Zoning Board of Appeals Mr. Gingold motioned to recommend approval of the case with conditions: 1. Events that occur within the parking lot require DAPR approval. 2. The applicant shall provide written proof of off-site parking agreement for large events. 3. Valet service and the use of 525 Howard parking lot are required for events with 41-100 patrons and shuttle service is required for events with over 100 patrons. 4. Hours of operation shall not exceed 8am-11pm during the week and 9am- midnight on Fridays and Saturdays. 5. No employee parking on the street. 6. Substantial compliance with the documents and testimony on record including sound attenuating measures. Ms. Cullen seconded the motion, which was unanimously recommended for approval. Discussion Ms. Klotz mentioned filing of both the City and County Ethics Statements are due soon. The CAMP Preservation Training is April 26th and is available to ZBA Members as well as the public. Chair Berns’ term expires soon and as discussed previously, there is no interest in Chairmanship among current Board members. Therefore, at the next ZBA hearing there will be included a public notice to extend the Chair’s term by 60 days during which time staff will explore a more permanent solution. Adjourned 7:45pm. 404 of 419 For City Council meeting of May 7, 2019 Item PD1 Discussion of Code Amendments to Create Permanent Sidewalk Cafes For Discussion To: Honorable Mayor and Members of the City Council Planning & Development Committee From: Johanna Leonard, Community Development Director Michelle Masoncup, Corporation Counsel David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning/City Engineer Hugh DuBose, Assistant City Attorney Subject: Discussion of Code Amendments to Allow for the Creation of Permanent Sidewalk Cafes and Service of Liquor at Type 2 Restaurants Date: May 7, 2019 Discussion: Staff seeks direction on code amendments to allow for the installation of permanent sidewalk café infrastructure (inclusive and not limited to installation of permanent fencing, umbrella and other coverings, exterior heating elements, and other fixtures permanently affixed to the sidewalk). Staff also seeks direction on code amendments to the liquor code to permit service of liquor on sidewalk cafes for establishments that are considered Type 2 restaurant establishments. Sidewalk cafes are frequently cited as adding vitality and attracting energy to business districts. They also support businesses and their ability to extend operations and available space for customers to sit and dine. Unseasonably warmer days in the winter and early spring can yield significant revenue opportunities for businesses that find post-winter holiday slowdowns in customer traffic to establishments. The City of Chicago updated their code to permit year-round sidewalk cafes. Chicago does not currently allow for permanent attachments to sidewalks. Evanston’s current sidewalk season is from April 1 through November 1. The current application process can be found here and the City Code sections referencing sidewalk cafes can be found here. The following are suggested to be included in any code changes as well as any agreements for long-term lease of sidewalk space between the City and café operators. 1. Long-term lease of sidewalk space only be available for Type 1 or Type 2 restaurant operators and not available to other businesses (retail, service establishment, etc.). 2. Layout Approval – The layout of permanent sidewalk cafes will be reviewed by the Design and Project Review Committee and subject to final approval at City Memorandum 405 of 419 Council. Layout must include all equipment to be installed to public sidewalk that includes specifications that equipment is designed for all seasons. All attachments to City infrastructure and structural elements must be reviewed and sealed by a structural engineer licensed in the State of Illinois. 3. Public Noticing – All addresses within 1,000 feet be notified (at applicant’s expense) of intent to lease sidewalk space for permanent sidewalk café. Requirement to publish notice in a publication of local circulation of City’s intent to lease sidewalk space for permanent sidewalk café. 4. Construction Responsibility – The business will be responsible for the construction of any improvements on public property. 5. Rental Rate – A lease rate that is commensurate with lease rates for interior commercial property. The annual rate for a seasonal temporary sidewalk café is $200 + $3/square foot of sidewalk cafe. Leases for permanent sidewalk cafes will include elements such as heat lamps, coverings, and other, which will make outdoor café more resilient to “unseasonable” weather thereby increasing the value of the space for the business’ use. 6. Maintenance Responsibility – The business will be responsible for all maintenance of the property designated as the permanent sidewalk café area. This includes trash pickup and snow removal. Trash is to be placed in trash receptacles associated with the business and not public receptacles. Snow is to be removed from the property by a contractor (so as to reduce the chance that it is placed in adjacent public right-of-way or other place that might impede pedestrian traffic). 7. Site Restoration – The business will be required to provide a refundable deposit for the removal of their equipment and restoration of the sidewalk at the end of the lease. The deposit will be determined in coordination with the Public Works Agency Director for the cost to restore the sidewalk. Restoration of the sidewalk is the responsibility of the business and is done within coordination of the Public Works Agency Director. 8. Use of Space – The site must be active and cannot be utilized for regular storage of sidewalk café equipment (e.g. a business cannot seek a permanent sidewalk café only to utilize the space for storage of sidewalk café furniture in lieu of other storage options). 9. Insurance and Indemnification – The business will carry similar insurance and indemnification requirements as seasonal sidewalk cafes. 10. Term of Lease – Staff recommends the maximum term of lease be set at a period of no more than 5 (five) years. Leases are non-transferable; change of ownership of an establishment requires new approval from City Council. When leases expire; café operator must return to City Council for a new lease term. 11. Access – The City has right-of-access for the purpose of sidewalk and utility maintenance. 12. Changes to Equipment or Café – Any changes to layout or equipment must return to the Design and Project Review Committee for review and approval. 13. Clearance – The current sidewalk café requirement includes six (6) feet of required clearance for public walkway; suggested clearance for cafés with permanently affixed equipment should be eight (8) feet in order to accommodate equipment that might pass by the café for snow removal and provide flexibility for sidewalk passage. 406 of 419 Staff also seeks direction from the Planning & Development Committee on the sale of alcohol at Type 2 restaurants. The current sidewalk cafe ordinance does not permit Type 2 restaurants to serve alcohol on sidewalk cafes. The Sidewalk Cafe ordinance would need to be amended to permit the sale of alcohol by type 2 restaurants. The Liquor Control Review Board was agreeable to the following changes (1) eliminate the requirement that type 1 restaurants can only serve alcohol with a meal and (2) permit type 2 restaurants to serve alcohol if they comply with the requirements for a type 1 restaurant on the sidewalk cafe area (server, reusable dishware, etc.). Background: The following are noted as considerations and provide greater detail on the previously mentioned suggestions for code changes and agreements. Current maintenance of sidewalks. Maintenance activities performed by the City include litter pickup, repair of broken pavement, and snow removal. All sidewalk repairs are completed by staff and City contractors. Snow clearance to create a pathway for pedestrians is the primary responsibility of the adjacent property owner, however the City periodically assists using a 48” wide mechanical broom. In addition, the City assists with actual pick-up and removal of excess snow in business districts during large snow events - the standard procedure is to push all the snow to one corner and load it out from that location. Any obstructions placed in the right-of-way will need to be evaluated for this particular operation and potential impediments it might create. Long-Term Investment. As paver blocks are replaced throughout Evanston, the newly installed concrete sidewalk has an estimated life of 40 years. Penetration into concrete sidewalk becomes a potential point of failure and may reduce the aforementioned lifespan, resulting in more frequent maintenance. As permanent sidewalk cafes are installed and potentially then removed, they will leave behind holes and penetrations that will need to be repaired. Rather than patching, which is unsightly, leaves a failure point, and is a potential liability as a trip hazard, staff recommends the entire section of sidewalk be replaced (this is consistent with right-of-way restoration throughout Evanston when utility companies restore sidewalks after work). As an example cost, when the section of sidewalk at the northeast corner of Sherman and Grove was replaced in 2018, this cost approximately $17,000. As noted above, this would be accomplished through a non-refundable deposit at the point of approval for the sidewalk café. Liability. Seasonal temporary sidewalk cafes are currently required to provide proof of insurance and indemnify/hold harmless the City in the event of any issue. When items are permanently affixed to City infrastructure, such as sidewalks, and a failure occurs, the separation of fault can be more difficult to determine. In addition, failures at the attachment points can cause real and permanent damage to City infrastructure that will need to be repaired. Since the structures are in the public right of way, the City would be responsible for any injuries/damages as a result of the structures. Any applicant must indemnify the City for any damages and the costs associated with defending any suit against the City. Standards for Review of Sidewalk Cafes. Currently one business seeks the ability to create a permanent sidewalk café (Collective Coffee at 716 Church Street). Based on 407 of 419 direction provided, staff will provide an updated sidewalk café ordinance and a long- term lease agreement for this business for a future City Council meeting. Should this request be approved, staff anticipates that other establishments will seek similar installations on public sidewalks. Staff seeks direction on establishing standards for review, so that each request can be considered on those merits and not on the ability of an establishment to complete a process. 408 of 419 For City Council meeting of May 13, 2019 Items O1-O2 Resolution 47-R-19: 2019 Action Plan and 2019 CDBG, HOME, and ESG Budgets Resolution 48-R-19: Amending 2016 & 2017 CDBG and Authorizing Reallocation of Unexpended Funds For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Community Development Director Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Jessica Wingader, Grants and Compliance Specialist Subject: Resolution 47-R-19 Approving the City’s 2019 Year Action Plan, and Adopting the 2019 CDBG, HOME, and ESG Program Budgets; Resolution 48-R-19 Amending the 2016 and 2017 CDBG Programs and Authorizing the Reallocation of Unexpended Funds Date: May 13, 2019 Recommended Action: The Housing and Community Development Act Committee and staff recommend City Council adoption of the following two resolutions which approve the 2019 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD) and the reallocation of $24,947 in unspent CDBG funds from prior years to new eligible activities as part of the 2019 Action Plan. O1 Resolution 47-R-19, Approving the City’s 2019 Year Action Plan, and Adopting the 2019 CDBG, HOME, and ESG Program Budgets O2 Resolution 48-R-19, Amending the 2016 and 2017 CDBG Programs and Authorizing the Reallocation of Unexpended Funds Livability Benefits: Built Environment: Support housing affordability, and provide compact and complete streets and neighborhoods; Economy & Jobs: Expand job opportunities; Equity & Empowerment: Ensure equitable access to community benefits, support quality human service programs, and support poverty prevention and alleviation. Memorandum 409 of 419 Funding Sources: Federal entitlement funding for the 2019 Action Plan totals $4,091,817 and comprises 2019 entitlement funds, 2018 program income and prior year carryover funds as shown in the table below: . Summary: To receive its CDBG, HOME and ESG entitlement funds from HUD, the City of Evanston is required to submit a 2019 Action Plan that states its goals, including specific strategies to develop viable neighborhoods through the provision of decent housing, a suitable living environment, and expansion of economic opportunities principally for low- and moderate-income persons. The proposed 2019 Action Plan outlines priority needs that will be addressed through these goals using CDBG, HOME and ESG funds. The 2019 Action Plan is formatted using HUD’s Integrated Disbursement and Information System, as required. The Action Plan includes a summary of the objectives and outcomes of the six identified goals: Affordable Housing, Homelessness, Creating Livable Communities, Economic Development, Public Services and Administration. The City followed its Citizen Participation Plan, including the 30-day public comment period for the draft 2019 Action Plan, and reallocation of unspent CDBG funds from prior year to new activities. HUD guidance delaying the submission of those plans until 2019 grant amounts were determined was also followed. Required actions and deadlines are shown below: • October 15, 2018 Opening of 30-day public comment period for Draft 2019 Action Plan and reallocation of unspent CDBG funds • November 13, 2018 Housing and Community Development Act Committee meeting for public input on the 2019 Action Plan and reallocation of unspent CDBG funds; closing of the 30-day public comment period following the meeting. Public comment incorporated in the draft Action Plan following the meeting and posted on the City website • April 12, 2019 City received its 2019 grant amounts from HUD • April 23, 2019 Housing and Community Development Act Committee met to allocate additional CDBG funds to activities. The draft Action Plan was updated to reflect actual grant amounts and program income received in 2018, following HUD guidance 2019 Entitlement funds 2018 Program Income Prior Year Resources Total CDBG $1,803,432 $131,497 $939,000 $2,873,929 HOME $355,216 $29,541 $600,000 $984,757 ESG $151,731 $0 $81,400 $233,131 Total $2,310,379 $161,038 $1,620,400 $4,091,817 410 of 419 Following the Citizen Participation Plan approved as part of the 2015-2019 Consolidated Plan, the updates to the draft 2019 Action Plan based on actual 2019 grant amounts do not trigger a Substantial Amendment to that plan; a second 30-day public comment period is not required. The language from the draft plan based on estimated grant amounts that explains what changes would be made following receipt of actual grant amounts is retained in the updated plan per guidance from HUD. Legislative History: The Housing and Community Development Act Committee voted unanimously to recommend approval by City Council of the draft 2019 Action Plan, including the reallocation of $24,947 in unspent CDBG funds from prior years, at its December 10, 2018 meeting. Attachments: Resolution 47-R-19 Resolution 48-R-19 The 2019 Action Plan, updated to reflect actual 2019 entitlement grant amounts and 2018 program income may be found at: www.cityofevanston.org/2019actionplan 411 of 419 5/2/2019 47-R-19 A RESOLUTION Approving the City’s 2019 Year Action Plan, and Adopting the 2019 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grants Program Budgets WHEREAS, the Congress of the United States did pass Public Law 93-383, Title I of the Housing and Community Development Act of 1974 (which established the Community Development Block Grant {CDBG} Program); Public Law 101-625, the Cranston-Gonzales National Affordable Housing Act (which established the HOME Investment Partnerships Program); and H.R. 205, the McKinney-Vento Homeless Assistance Act as amended by S.896, the Homeless Emergency Assistance and Rapid Transition to Housing (“HEARTH”) Act of 2009, which re-authorized the Emergency Solutions Grant (“ESG”) Program; and WHEREAS, the City of Evanston is an “Entitlement City” by definition in said Acts and, as such, is eligible to make application to the United States Department of Housing and Urban Development (HUD) for said grant programs; and WHEREAS, HUD informed the City of Evanston that its 2019 HUD entitlement allocations will be: Community Development Block Grant $1,803,432 HOME Investment Partnerships 355,216 Emergency Solutions Grants 151,731 Total 2016 entitlement funding: $2,310,379 ; and WHEREAS, the Housing and Community Development Act Committee 412 of 419 47-R-19 ~2~ (“HCDA Committee”) is charged with oversight of the City’s CDBG program, the Evanston Housing and Homelessness Commission (“HH Commission”) is charged with oversight of the City’s HOME and ESG programs; and WHEREAS, the HCDA Committee met on several occasions in the fall of 2018 and developed recommendations for use of FY 2019 CDBG funds; and WHEREAS, the HH Commission will make recommendations to the Planning & Development Committee and City Council in 2019 for the use of HOME funds, and the use of said funds is determined by the City Council; and WHEREAS, recommendations for the allocation of ESG funds to agencies and programs serving the homeless population and those at high risk of homelessness will be made in 2019 by the HH Commission to the Human Services Committee and City Council; and WHEREAS, HUD requires that the City submit a One Year Action Plan that details the activities the City proposes to undertake using the sum of the 2019 CDBG, HOME, and ESG funds, including entitlement allocations, reallocations of funds from completed prior years’ CDBG projects, unexpended CDBG, HOME, and ESG funds from prior years, and CDBG and HOME program income totaling four million, ninety one thousand, eight hundred seventeen dollars ($4,091,817), are described; and WHEREAS, the proposed activities in the One-Year Action Plan address the statutory goals to provide decent housing, a suitable living environment and economic opportunity for primarily low and moderate income residents. Specific projects which are proposed to be funded with HUD's 2019 funding were derived from 413 of 419 47-R-19 ~3~ the City's priority needs, as identified in the City’s 2015-2019 HUD Consolidated Plan and specific CDBG activities and recommended funding levels were approved by the Housing and Community Development Act Committee based on an estimated grant mount on October 9, 2018, and adjustments to the recommended funding levels were approved on April 23, 2019 following the process described in the draft 2019 Action Plan; and WHEREAS, the proposed One Year Action Plan for 2019, which includes 2019 CDBG funding recommendations, was posted for the required 30-day public comment period from October 15, 2018 to November 13, 2018 and was the subject of a public hearing as conducted by the Housing and Community Development Act Committee on November 13, 2018; and WHEREAS, said Committee conducted said public hearing, received citizen input on the proposed 2019 One Year Action Plan, and recommends approval by the Evanston City Council of the proposed One Year Action Plan for 2019, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City’s One Year Action Plan for 2019 (attached hereto as Exhibit A and incorporated herein by reference) is approved. SECTION 2: That the City of Evanston’s 2019 Community Development Block Grant Program, totaling two million, eight hundred seventy-three thousand, nine hundred twenty-nine dollars ($2,873,929) (which is the sum of one million, eight hundred three thousand, four hundred thirty-two dollars ($1,803,432) in 2019 entitlement funds; one hundred thirty one thousand four hundred and ninety-seven 414 of 419 47-R-19 ~4~ dollars ($131,497) in program income; and nine hundred thirty nine thousand dollars ($939,000) in carry over and reallocated funds from prior years, is hereby approved. SECTION 3: That HOME Investment Partnerships (HOME) funding totaling nine hundred eighty-four thousand, seven hundred fifty-seven dollars ($984,757), which is the sum of three hundred fifty-five thousand, two hundred sixteen dollars ($355,216) in 2019 entitlement funds; twenty-nine thousand, five hundred forty- one dollars ($29,541) in program income; six hundred thousand dollars ($600,000) in prior year HOME funds; and Emergency Solutions Grants (ESG) funding totaling two hundred thirty-three thousand, one hundred thirty-one dollars ($233,131), which is the sum of one hundred fifty-one thousand, seven hundred thirty-one dollars ($151,731) in 2019 entitlement funds; eighty-one thousand dollars ($81,000) in prior year ESG funds, is hereby approved. SECTION 4: That the City Manager of the City of Evanston is hereby authorized to transmit said One Year Action Plan for 2019 for the proposed CDBG, HOME and ESG program budgets to the U.S. Department of Housing and Urban Development (HUD) and to provide any additional information as may be required by HUD. SECTION 5: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. 415 of 419 47-R-19 ~5~ _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 416 of 419 EXHIBIT A 2019 Action Plan 417 of 419 5/2/2019 48-R-19 A RESOLUTION Amending the 2016 and 2017 Community Development Block Grant Programs and Authorizing the Reallocation of Unexpended Funds WHEREAS, in a review of projects funded by Community Development Block Grant (“CDBG”) programs in prior years, the City has identified twenty-four thousand, nine hundred forty seven dollars ($24,947) in unexpended funds from completed or cancelled projects for reallocation to other eligible CDBG activities in order to address needs in the year ahead, and to maintain timely use of funds per U.S. Department of Housing and Urban Development (“HUD”) guidelines; and WHEREAS, HUD approved the FY 2016, and 2017 CDBG program activities as set forth in the City’s applications to HUD, filed by the City Manager at the direction of the Evanston City Council, and reallocation of said funds requires amendment of the City’s FY , 2016 and 2017 CDBG applications; and WHEREAS, the City of Evanston did publish the thirty (30)-day comment period from October 15, 2018, through November 13, 2018, and the City’s Housing and Community Development Act Committee did hold a public meeting on November 13, 2018, to hear public opinion on said proposed reallocations according to the Citizen Participation Plan in the 2015-2019 Consolidated Plan, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and 418 of 419 48-R-19 ~2~ incorporated herein by reference. SECTION 2: The City’s FY 2016 and 2017 applications for Community Development Block Grant program activities is hereby amended, twenty-four thousand, nine hundred forty-seven dollars ($24,947) is approved for reallocation to the City’s 2019 CDBG program as follows: PROGRAM YEAR PROJECT AMOUNT 2016 CJE Lighting Project $1,625 2017 Ridgeville Park District/Brummel Park Play Circuit $123 2017 CDBG Administration $23,199 Total funding for reallocation to FY 2019 CDBG Program: $24,947 SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup Corporation Counsel 419 of 419